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Home My WebLink About04/25/2013 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Consent No. 2a - Minutes Coversheet Revised 7 Workshop 8 Regular 12 Consent No. 2b - Research Valley Partnership Funding Agreement Amendment No. 1 for Gig.U Project Participation Coversheet Revised 17 Amendment 18 Consent No. 2c - Landscape Maintenance Annual Agreements Coversheet Revised 20 Bid Tabulation 21 Consent No. 2d - Barron Road East Extension Project (ST1101) Resolution Determining Need and Necessity for Right-of-Way Acquisition. Coversheet Revised 22 Map 23 Needs Resolution 24 Consent No. 2e - Lick Creek Nature Center Professional Services Contract Award and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt. Coversheet Revised 27 Rendering 29 Location Map 30 Debt Reimbursement Resolution 31 Consent No. 2f - Rock Prairie Road Bridge Improvements Advance Funding Agreement – Amendment No. 1 Coversheet Revised 34 AFA 35 Location Map 38 Consent No. 2g - Resolution supporting development of the State Highway 249 Corridor Coversheet Revised 39 Resolution 40 Consent No. 2h - Public Safety System(CAD/RMS) Replacement Consultant Services Coversheet Revised 42 Consent No. 2i - Resolution Authorizing Publication of Notice for Certificates of Obligation Coversheet Revised 43 Resolution 44 List of Projects 49 Consent No. 2j - Wooden Utility Pole Replacement Coversheet Revised 51 Bid Tab 52 1 Consent No. 2k - Construction Contract # 13-010 Skate Park Prefabricated Restroom Project Coversheet Revised 54 1 - Bid Tab Skatepark Prefab Restroom 55 2 - Aerial Skatepark Restroom Model 56 3 - Pre-fab Restroom Front View 57 Consent No. 2L - Water Transfer Pumps Reconditioning Coversheet Revised 58 Consent No. 2m - Annual Price Agreement #13-059 for the Purchase of Field Maintenance Materials Coversheet Revised 59 1 - Field Maint Materials Contract Bid Tab 60 Consent No. 2n - Enterprise Resource Planning (ERP) Replacement Consulting Services Coversheet Revised 62 Regular No. 1 - Public Hearing on Wellborn Community Plan Coversheet Revised 63 Ordinance 65 Regular No. 2 - Public Hearing on Public Utility Easement Abandonment – Williams Creek Drive Coversheet Revised 70 Vicinity Map 71 Location Map 72 Ordinance 73 Regular No. 3 - Agreement with Texas A&M University System for Campus Pointe Development Coversheet Revised 77 2 April 25, 2013 City Council Consent Agenda Item No. 2a City Council Minutes To: Frank Simpson, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: • April 11, 2013 Workshop • April 11, 2013 Regular Council Meeting Attachments: • April 11, 2013 Workshop • April 11, 2013 Regular Council Meeting 7 WKSHP041113Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION APRIL 11, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols, absent Julie Schultz James Benham City Staff: Frank Simpson, City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:00 p.m. on Thursday, April 11, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-Personnel, and §551.087-Economic Development Negotiations, the College Station City Council convened into Executive Session at 5:01 p.m. on Thursday, April 11, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: 8 WKSHP041113Minutes Page 2 • City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922. • College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX • Tom Jagielski v. City of College Station, Cause No. 12-002918-CU-361, In the 361 st • State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85th District Court, Brazos County, Texas District Court of Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: • Legal Issues related to Bid No. 13-051 for construction of the Northgate Substation. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self-Evaluation D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Discuss economic development incentive negotiations with TAMUS The Executive Session adjourned at 6:02 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. There were no items pulled for discussion. 5. • Presentations: Mayor Berry presented the proclamation to Katherine Kimball, Interact Club Treasurer. Presentation to Project UNIFY proclaiming April 13, 2013 as Interact Sports Attack Day. • Mayor Berry presented the proclamation to Kathleen Nixie, with the Larry J. Ringer Public Library. Presentation to Kathleen Nixie, with the Larry J. Ringer Public Library, proclaiming April 14-20, 2013 as National Library Week. 9 WKSHP041113Minutes Page 3 • Present to accept the proclamation from Mayor Berry were Kathryn Scott, Community Director with the March of Dimes; Sherri Welch, Chief Nursing Officer for The Med and Board member; Mark Maltsberger, Chairman of the Board; and Foster and Libby Scott, marchers. Presentation to the March of Dimes proclaiming April 20, 2013 as March for Babies Day. • Mayor Berry presented the proclamation to Heather Qualls, Recycling Coordinator - Department of Public Works, and Amy Reed, with Keep Brazos Beautiful. Also present were members of the Brazos Valley Earth Day committee: Robert Willis, City of Bryan; Tom Marshall and Susan Russell, Texas A&M University; Candilyn McLean, Brazos Valley Council of Governments; and Bryan Griesbach, BVSWMA, Inc. Presentation to Heather Qualls, Recycling Coordinator -Department of Public Works, and Amy Reed, with Keep Brazos Beautiful, proclaiming April 20, 2013 as Brazos Valley Earth Day. • Stacy Engelmann, Electric Compliance Officer, and Tony Michalsky with College Station Presentation to College Station Utilities, proclaiming the month of April as College Station Safe Digging Month. Utilities were present to accept the proclamation from Mayor Berry. • Judge Spillane reported on the award received by the College Station Municipal Court. Municipal Court staff also participated. Presentation to College Station Municipal Court for outstanding contributions to the community in an effort to increase traffic safety. • Chief of Police Jeff Capps, and Brian Hagen, PD Communications Supervisor, along with Police dispatchers, accepted the proclamation from Mayor Berry. Presentation to College Station Police Dispatchers proclaiming April 14 -20, 2013 as National Public Safety Telecommunicator Week. 6. • Council Calendar • April 15 Citizens University - Council, City Manager's Office & Graduation in Council Chambers at 7:00 p.m. • April 17 Arbor Day Celebration at Jack and Dorothy Miller Park - 501 Rock Prairie Road, 10:30 a.m. • April 17 RVP Board Meeting at RVP, 3:00 p.m. • April 18 P&Z Workshop/Meeting, Council Chambers, 6:00 p.m. (John Nichols, Liaison) • April 20 18th Annual Brazos Valley Earth Day Celebration at Wolf Pen Creek, 11:00 am. • April 23 Council Economic Development Committee at Admin Conference Room, 4:00 p.m. April 25 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the Council calendar. The RVP meeting is on April 24th not the 17th. 10 WKSHP041113Minutes Page 4 7. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no items requested. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVW ACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry reported on the Arts Council Sub-Committee, the Brazos Valley Council of Governments, BVSWMA, and the Budget and Finance Committee. Councilmember Brick reported on the Bicycle, Pedestrian and Greenways Advisory Board. Councilmember Fields reported on the Audit Committee. Councilmember Benham reported on the Research Valley Technology Council. 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:51 p.m. on Thursday, April 11, 2013. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 11 RM0411813 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION APRIL 11, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney John Nichols, arrived after roll call Julie Schultz James Benham City Staff: Frank Simpson, City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:03 p.m. on Thursday, April 11, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request . Citizen Comments There were no citizen comments. CONSENT AGENDA 2a. • Presentation, possible action, and discussion of minutes for: • March 28, 2013 Workshop March 28, 2013 Regular Council Meeting 12 RM0411813 Minutes Page 2 2b. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Presidio Networked Solutions, Inc. in the amount of $93,818.99 for services, equipment, software and materials to upgrade the city phone system. 2c. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Power Secure, Inc., in the amount of $3,452,856.66, plus owner furnished material of $1,237,999.00, for a total bonded project requirement of $4,690,855.66. The rejection of Bid No 13-001 for the construction of Northgate Substation at the Finfeather Road location is also being requested. 2d. Presentation, possible action, and discussion regarding approval for the Administrative Services Agreement with Blue Cross and Blue Shield of Texas for medical, dental and prescription drug plan for calendar year 2013, in the amount of $423,837 . No items were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Benham, the City Council voted six (6) for and none (0) opposed, with Councilmember Nichols not yet present, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion on awarding a primary contract for vehicle towing and storage services to Excel Towing and a secondary contract to Kalinec Towing Co., Inc. dba A-1 Towing. At approximately 7:30 p.m., Mayor Berry opened the Public Hearing. Vincent Court, 1204 Hardwood Lane, owner of Excel Towing, stated he started the company in 2003. This is an opportunity for his company to grow and to serve the community of College Station. He has contractors standing ready to expand the yard. Lisa Monk, 1321 Virginia Street, Bryan, stated her support for awarding the contract to Excel Towing. They have an impressive fleet of trucks, and the drivers behave courteously and professionally. Sheila Vybiral, 7041 Shirley Road, Bryan, voiced her support in the award of the contract and for the College Station Police Department. Jeff Norrid, 604 Summerglen Drive, voiced his support of the Police Department proposal. He reported on his experience with having his cars towed and the excellent customer service provided by Excel Towing. Russell Doty, 2702 Woodville, Bryan, reported he was in the wrecker service for the past ten years. This will hurt a lot of families if the City reduces the number of companies to only two. He feels we should stay with the rotation system. The City should leave it as Bryan and the County have it. 13 RM0411813 Minutes Page 3 Ronald Waller, 108 South Tatum, Bryan, stated that using only two tow companies gives large amounts of money to only two business, and will result in rate increases. This should not have an economic impact on any one, but the cost will be passed on to the citizens of College Station. The tow owners have submitted a proposal to be considered. He asked Council to consider that this change will put small businesses out of business. John Crouse, 2455 FM 2223, Bryan, stated that Council directed staff to get more information. Instead, they came back with two contracts. With the increase in the fees, staff is asking for the City to give $385,000 in storage fees to only two businesses. The City will lose $6,000 with the lost of the rotation fees. Their proposal drops it down to twelve companies, with the same number of trucks available. Alex Aguilar, 4408 Kingsdale, Bryan, reported he has taken the TDLR certification course, and noted there are also continuing education requirements. This is his only way of income. He voiced his opposition to having only two companies. He agrees with the previous three speakers. The state oversees the testing of driving, etc. and inspects the yards and equipment for violations. Sandra Portzer, 18924 Pipeline, stated she is against this proposal. The state has instituted stringent regulations. She asked how can a two-provider system be better for the City than the current system? Excel is trying to hire drivers from other companies; will a t-shirt saying “Excel” create a better driver? Since when is the Police Department in the tow business? A two- provider system cannot handle the peak rotation load. It will take longer to clear the scene and can result in more accidents. How can you justify putting even one business out of business in the name of efficiency. Hector Garcia, 4709 Tiffany Park, stated he has been in business for 21 years. He believes in maximizing the potential, and the rotation system is the most efficient. This will affect a lot of families. A two-provider system will not supply the number of trucks that will be needed during high peak times. Mark Newsom, 3209 Red Robin, expressed his opposition to a two-provider system. Losing the rotation system, will hurt him financially. He asked for the City to reconsider and give them a chance to work with the City. Dave Salkin, 8585 McAllester, stated he keeps hearing about how much time and personnel is needed to do the inspections. He noted that Bryan only has one inspector and one uniform officer that comes out. Drug tests are conducted through TDLR. Staying with the rotation system or one owner/one yard are the best options. He noted that if sub-contractors are used, they may not have been inspected or have the insurance requirements. Phil Thweatt, 6200 Carmel, Bryan, stated that those businesses that rely on rotation will be badly hurt. The RFP was unclear and why he did not bid. He asked if the first business has the option to call the approved sub-contractor. The increased fees will cost a person $300 to retrieve their cars for a tow-away. Lorrie Ararto, 4031 Charles, stated her business has been around 21 years. Loss of the rotation system will leave a big dent. She is in favor of the rotation system. Most of the companies are small, family-owned businesses. 14 RM0411813 Minutes Page 4 Mitzi Blaha, 4252 FM 3058, Caldwell, stated she comes to College Station several times a week. She trusts Excel and is in favor of awarding the contract. Tom Aughinbaugh, 1036 Rose Circle, submitted written comments, attached. Conrad Love, 2518 Dartmouth, submitted written comments, attached. Lorie Court, 1204 Hardwood, voiced her support of awarding the contract. She noted the sub- contractor trucks will be inspected by TDRL. This program is working in different cities. We trust CSPD and the Chief. Give it a chance. If it fails, we can always go back to the rotation system. If the contract is approved, they have contractors waiting to expand the yard. There being no further comments, the Public Hearing was closed at 8:08 p.m. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Schultz, the City Council voted five (5) for and two (2) opposed, with Councilmembers Fields and Mooney voting against, to award a primary contract for vehicle towing and storage services to Excel Towing and a secondary contract to Kalinec Towing Co., Inc. dba A-1 Towing. The motion carried. 2. Presentation, possible action, and discussion regarding Ordinance 2013-3492, amending Code of Ordinances, Chapter 4, “Business Regulations”, Section 10 “Tow Truck & Vehicle Storage Business Regulations”. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Nichols, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to adopt Ordinance 2013-3492, amending Code of Ordinances, Chapter 4, “Business Regulations”, Section 10 “Tow Truck & Vehicle Storage Business Regulations”. The motion carried. 3. Public Hearing, presentation, possible action, and discussion approving Ordinance 2013- 3493, vacating and abandoning a 2,722 square foot, 20-foot wide public utility easement located on Lot 3C of the Gateway Subdivision Lots 3A, 3B, 3C, and 3D, Block 1, Phase 3 according to the plat recorded in Volume 9112, Page 138 of the Deed Records of Brazos County, Texas. At approximately 7:08 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:08 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013- 3493, vacating and abandoning a 2,722 square foot, 20-foot wide public utility easement located on Lot 3C of the Gateway Subdivision Lots 3A, 3B, 3C, and 3D, Block 1, Phase 3 according to the plat recorded in Volume 9112, Page 138 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 15 RM0411813 Minutes Page 5 4. Presentation, possible action, and discussion regarding a recommendation to name three neighborhood park properties currently known as The Barracks, Castlegate II, Park A, and Castlegate II, Park B. This item was pulled from the agenda. 5. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:37 p.m. on Thursday, April 11, 2013. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 16 April 25, 2013 Consent Agenda Item No. 2b Research Valley Partnership Funding Agreement Amendment No. 1 for Gig.U Project Participation To: Frank Simpson, City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action and discussion on a funding agreement amendment between the City of College Station and the Research Valley Partnership (RVP) for FY13 in the amount of $25,000 for expenses related to participation in the Gig U project; and consideration of a General Fund Contingency Transfer in the amount of $25,000. Recommendation(s): Staff recommends approval of the funding agreement amendment, and approval of a General Fund Contingency Transfer in the amount of $25,000. Summary: On January 24th a presentation was made to the City Council regarding information on the University Community Next Generation Innovation Project, or GIG.U by Executive Director Blair Levin. The University Community Next Generation Innovation Project, or Gig.U, is a broad-based group of over 30 leading research universities from across the United States. Drawing on America’s rich history of community-led innovation in research and entrepreneurship, Gig.U seeks to accelerate the deployment of ultra high-speed networks to leading U.S. universities and their surrounding communities. Improvements to these networks drive economic growth and stimulate a new generation of innovations addressing critical needs, such as health care and education. The Research Valley Partnership is coordinating the local efforts for this project through the establishment of the Research Valley Technology Council. This Council is made up of representatives from the City of College Station, City of Bryan, Brazos County, Texas A&M University, and the Brazos Valley Council of Governments. Each entity is expected to provide $25,000 to this effort. These funds will be for membership in GIG.U and for legal fees and other costs associated with this effort. This funding agreement amendment will provide the City of College Station funds to the project. Budget & Financial Summary: The funds needed for this project are available in the 2012-2013 General Fund Contingency. Attachments: 1. RVP Funding Agreement Amendment No. 1 17 18 19 April 25, 2013 Consent Agenda Item No. 2c Landscape Maintenance Annual Agreements To: Frank Simpson, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action and discussion regarding approval of annual contracts for Landscape Maintenance and Mowing of City Sites to Green Teams, Inc for $562,483.00 and Roots Landscaping, LLC for $17,500.00. Relationship to Strategic Goals: 1. Providing Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: A Request for Proposals (RFP) was issued for landscape maintenance services. City properties were divided into six categories: 1. Neighborhood Parks, 2. City Facilities, 3. Electric Sites, 4. Water/Wastewater Sites, 5. Economic Development, 6. Finish Mowing of City Streets. Eight sealed proposals were received and opened on March 26, 2013. The proposals were evaluated by City staff, and awards are being recommended based on the lowest responsible proposals received. Staff is familiar with the quality of each of the recommended firms. The table below itemizes the cost for each category. Category Vendor Amount 1) Neighborhood Parks Green Teams, Inc $266,482.00 2) City Facilities Green Teams, Inc $83,567.00 3) Electric Sites Roots Landscaping, LLC $17,500.00 4) Water/ Wastewater Sites Green Teams, Inc $67,762.00 5) Economic Development Green Teams, Inc $2,928.00 6) Finish Mowing – Streets Green Teams, Inc $141,744.00 Total $579,983.00 Budget & Financial Summary: Funds for landscape maintenance are budgeted and available in the operating budget for Parks, Community Development, Economic Development, Water, Wastewater, Electric, and Street Maintenance. Reviewed and Approved by Legal: Yes Attachments: 1. Contracts are on file in the City Secretary’s Office 2. Tabulation Summaries 20 City of College Station - Purchasing Division Bid Tabulation for #13-052 "Annual City Wide Landscape Maintenance" Open Date: Tuesday, March 26, 2013 @ 4:00 p.m. Green Teams Progreen Rainbow Gardens Roots Landscapes USA B&D Constructors Growth Services Advanced Tree Care Section Total Description Base Bid $131,544.00 $171,810.00 $233,550.00 $22,230.00 $163,822.50 Base Bid + 10 Add Cycles $204,624.00 $267,260.00 $363,300.00 $34,580.00 $253,284.50 Alternates $61,858.00 $72,675.00 $66,080.00 $1,410.00 $33,986.00 $10,260.00 Base Bid + Alternates $193,402.00 $244,485.00 $299,630.00 $23,640.00 $0.00 $197,808.50 $0.00 $10,260.00 GRAND TOTAL = Base Bid + 10 Add. Cycles + Alternates $266,482.00 $339,935.00 $429,380.00 $35,990.00 $0.00 $287,270.50 $0.00 $10,260.00 Base Bid $27,540.00 $30,150.00 $34,200.00 $56,520.00 $42,660.00 Base Bid + 10 Add Cycles $42,840.00 $46,900.00 $53,200.00 $87,920.00 $66,360.00 Alternates $40,727.00 $40,230.00 $43,292.00 $10,785.00 $39,605.00 $3,508.00 Base Bid + Alternates $68,267.00 $70,380.00 $77,492.00 $67,305.00 $82,265.00 $0.00 $0.00 $3,508.00 GRAND TOTAL = Base Bid + 10 Add. Cycles + Alternates $83,567.00 $87,130.00 $96,492.00 $98,705.00 $105,965.00 $0.00 $0.00 $3,508.00 Base Bid $13,410.00 $13,230.00 $15,480.00 $11,250.00 $14,292.00 Base Bid + 10 Add Cycles $20,860.00 $20,580.00 $24,080.00 $17,500.00 $22,072.00 Alternates - None Base Bid + Alternates $13,410.00 $13,230.00 $15,480.00 $11,250.00 $0.00 $0.00 $14,292.00 $0.00 GRAND TOTAL = Base Bid + 10 Add. Cycles + Alternates $20,860.00 $20,580.00 $24,080.00 $17,500.00 $0.00 $0.00 $22,072.00 $0.00 Base Bid $39,204.00 $43,110.00 $48,600.00 $49,500.00 $47,178.00 Base Bid + 10 Add Cycles $60,984.00 $67,060.00 $75,600.00 $77,000.00 $72,888.00 Alternates $6,778.00 $2,825.00 $5,930.00 $1,255.00 $7,252.00 $215.00 Base Bid + Alternates $45,982.00 $45,935.00 $54,530.00 $0.00 $50,755.00 $0.00 $54,430.00 $215.00 GRAND TOTAL = Base Bid + 10 Add. Cycles + Alternates $67,762.00 $69,885.00 $81,530.00 $0.00 $78,255.00 $0.00 $80,140.00 $215.00 Base Bid $990.00 $1,020.00 Base Bid + 10 Add Cycles $2,640.00 $2,720.00 Alternates $288.00 $115.00 Base Bid + Alternates $1,278.00 $1,020.00 $0.00 $0.00 $0.00 $0.00 $0.00 $115.00 GRAND TOTAL = Base Bid + 10 Add. Cycles + Alternates $2,928.00 $2,720.00 $0.00 $0.00 $0.00 $0.00 $0.00 $115.00 Base Bid $59,706.00 $96,260.00 $94,800.00 Base Bid + 10 Add Cycles $96,796.00 $159,460.00 $156,700.00 Alternates $44,948.00 $40,805.00 $21,000.00 Base Bid + Alternates $104,654.00 $137,065.00 $0.00 $0.00 $115,800.00 $0.00 $0.00 $0.00 GRAND TOTAL = Base Bid + 10 Add. Cycles + Alternates $141,744.00 $200,265.00 $0.00 $0.00 $177,700.00 $0.00 $0.00 $0.00 $562,483.00 $17,500.00 Exceptions (BIO Landscaping only submitted a pricing sheet. With no supporting documents, the bid is deemed non-responsive.) *Did not use Addendum price sheet for Electric Sites. Higher bid price was used for tabulation. * Did not bid Econ Dev Alternate. * Partial Bid for Parks *Did not bid some alternates on Finish Mowing * Only bid tree service alternates Grand Summary Recommended Contract Amount Parks Facilities Electric Water - Wastewater Economic Development Finish Mowing 21 April 25, 2013 Consent Agenda Item No. 2d Barron Road East Extension Project (ST1101) Resolution Determining Need and Necessity for Right-of-Way Acquisition To: Frank Simpson, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of right-of-way and an easement needed for the Barron Road East Extension Project. Relationship to Strategic Goals: 1. Improving Mobility 2. Core Services and Infrastructure Recommendation(s): Staff recommends Council approval of the Resolution Determining Public Need and Necessity. Summary: The Barron Road East Extension Project is currently in the preliminary design report phase. A tract located at the northeast intersection of State Highway 6 and Barron Road is being considered for right-of-way and easement acquisition as part of the extension of Barron Road east of State Highway 6 to the proposed Lakeway Drive. Approval of the Resolution Determining Need and Necessity will authorize staff to negotiate for the possible purchase of right-of-way and a public utility easement needed to complete the project. Budget & Financial Summary: Funds in the amount of $15,135,000 are budgeted for this project in the Streets Capital Projects Fund. Funding source is 2008 general Obligation Bonds. A total of $75,817 has been expended or committed to date, leaving a balance of $15,059,183 for remaining expenditures. Not all of the debt for this project has been issued. Additional debt for the project is scheduled to be issued this year and in future fiscal years. Reviewed and Approved by Legal: Yes Attachments: 1. Project Map 2. Resolution Determining Public Need and Necessity with Exhibit “A” 22 Barker property SH 6 SOUTH FRONTAGE 6 ROAD WEST LONG MIRE DRIVE E A G L E AVE N U E FRONTAGE 6 ROAD EAST O N R A M P 6 N ALLEY OFFRAMP 6 S O N R A M P 6 S TIFFANY TRAIL WINDFREE DRIVECARDINAL LANECREAGOR LANEKERNSTOWN LANESTARLING DRIVEO F F R A M P 6 N B RID L E C O U R T BARRON ROADHUNTER CREEK DRIVE WINDSWEPT DRIVE B RID L E T R AIL S C O U R T MARKHAM COURTHAW K O WL COVE MULLINS LOOP EAST STRASBURG CIRCLEALLEY SH 6 SOUTH Barron Road East Extension Project ¯ Legend Thoroughfare PlanType, Status Grade Separation, Existing Grade Separation, Future Freeway/Expressway, Existing Freeway/Expressway, Future Major Arterial, Existing Minor Arterial, Existing Minor Arterial, Future Major C ollector, Existing Major C ollector, Future Minor C ollector, Existing Minor C ollector, Future 23 24 25 26 April 25, 2013 Consent Agenda Item No. 2e Lick Creek Nature Center Professional Services Contract Award and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt To: Frank Simpson, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding award of a professional services contract (13-238) with Ray + Hollington Architects, Inc. in the amount of $281,500 for the development of the Lick Creek Park Nature Center, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends award of the professional services contract to Ray + Hollington Architects, Inc. in the amount of $281,500 for the design development of the Lick Creek Nature Center and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: The Lick Creek Park Nature Center was included as a project in the 2008 bond authorization. The scope of the project is to design and construct an informational education center at Lick Creek Park. In June 2011 staff engaged a design team and a committee appointed by the City Council to begin developing design concepts and programming for the proposed facility. On September 13, 2012, staff delivered a presentation to the City Council that summarized three different design alternatives, and the committee recommendation. The Council requested that staff further develop the graphics and design concepts to show more detail in the renderings of the facilities and site plan, and provide an overview of programs that are being considered at the new facility. On January 28, 2013 at the Council Retreat, staff presented two site plan and floor plan alternatives that addressed comments provided by Council at the September 13th meeting. Council elected to proceed with Alternative 1 to move forward with the design development for the Nature Center. Budget & Financial Summary: Funds for this project are budgeted in the Parks Capital Improvement Projects Fund in the amount of $2,495,000. Funds in the amount of $104,571 have been expended or committed to date, leaving a balance of $2,390,429 for the design and construction of this project. The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because the majority of the long term debt has not been issued for the project. The debt for the project is scheduled to be issued this fiscal year and in the future fiscal years. 27 Reviewed and Approved by Legal: Yes / No Attachments: 1. Design Contract (on file in the City Secretary’s Office) 2. Alternative 1 Rendering 3. Project Map 4. Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt 28 29 30 31 32 33 April 25, 2013 Consent Agenda Item No. 2f Project Number ST-1118 Rock Prairie Road Bridge Improvements Advance Funding Agreement – Amendment No. 1 To: Frank Simpson, City Manager From: Chuck Gilman, PE, PMP, Director of Public Works Agenda Caption: Presentation, possible action and discussion on an Advance Funding Agreement (AFA) Amendment between the City of College Station and the State of Texas, acting through the Texas Department of Transportation (TxDOT), for the Rock Prairie Road Bridge Improvements Project. Relationship to Strategic Goals: 1. Improving Mobility Recommendation(s): Staff recommends approval of AFA Amendment No. 1. Summary: The scope of the Rock Prairie Road Bridge Improvements Project is to expand the capacity of the bridge, add u-turn structures, and add a 10-foot wide multiuse path across the bridge. The Bryan-College Station Metropolitan Planning Organization (BCSMPO) identified this project as the number one priority project in their Metropolitan Transportation Plan. In 2011, the BCSMPO received $4.6 million in State Proposition 12 funds from TxDOT. The BCSMPO voted to allocate those funds toward the construction of the Rock Prairie Road Bridge. As a condition, the City is responsible for funding the engineering design and environmental work on this project and TxDOT will manage the construction of the project. Final plans and specifications including environmental clearance have been submitted to TXDoT. Amendment No. 1 clarifies that the operation and maintenance of ornamental bridge lighting, decorative metal bridge railing, decorative stone veneer, and cross street identification lettering will be the responsibility of the City. Budget & Financial Summary: The current project budget for the Rock Prairie Road Bridge Design, in the amount of $567,000, is for engineering design only. $460,506.83 has been expended or committed to date, leaving a balance of $106,493.17 for other costs related to the project. There is no capital budgetary impact related to this amendment; however, future O&M costs related to the bridge will be incurred. Attachments: 1. AFA Amendment No. 1 2. Location Map 34 CSJ: 0049-12-086 District: 17 (Bryan) Code Chart 64: 09050 Project: Upgrade Existing Interchange SH 6 at Rock Prairie Road Federal Highway Administration CFDA No: 20.205 Not Research and Development AFA–AFA_Amend Page 1 of 3 Revised 04/08/11 STATE OF TEXAS § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT AMENDMENT No. 1 THIS AMENDMENT is made by and between the State of Texas, acting through the Texas Department of Transportation, called the State, and the City of College Station, acting by and through its duly authorized officials, called the Local Government. W I T N E S S E T H WHEREAS, the State and the Local Government executed a contract on March 26 of 2012 to effectuate their agreement whereby the Local Government shall prepare and furnish to the State the preliminary engineering including the design schematic, environmental document and plans, specification and estimate (PS&E) for the project to upgrade the existing interchange on State Highway 6 at Rock Prairie Road which the State will let and construct; and, WHEREAS, it has become necessary to amend that contract; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, the State and the Local Government do agree as follows: A G R E E M E N T 1. Description of Amended Items Article 12. Project Maintenance in the original executed agreement is deleted and replaced by the following: The Local Government is responsible for the maintenance of locally owned roads after completion of the work and the State is responsible for the maintenance of the state highway system after completion of the work unless otherwise provided for in existing maintenance agreements with the Local Government. In addition, the Local Government is responsible for maintaining and/or operating the following items, which in addition designate, if applicable, the performance of the maintenance and all maintenance and/or operational costs associated with this work: A. Ornamental (Pedestrian) Illumination and Lighting on the Rock Prairie Road overpass of SH 6. These costs may include, but are not limited to, the cost of electricity, bulb replacement and the repair and/or replacement of fixtures due to normal wear and tear, weather, crash damage or vandalism. The State will not operate or maintain this element nor will it participate financially in the cost to operate or maintain the ornamental pedestrian lighting. The State will operate and maintain the safety lighting on the project at the signalized intersections of the SH 6 frontage roads and Rock Prairie Road and under the Rock Prairie Road overpass of SH 6. B. Decorative Metal Rail Elements on the Rock Prairie Road overpass of SH 6. These costs may include, but are not limited to, the cost to repair and/or replace damaged rail elements due to 35 CSJ: 0049-12-086 District: 17 (Bryan) Code Chart 64: 09050 Project: Upgrade Existing Interchange SH 6 at Rock Prairie Road Federal Highway Administration CFDA No: 20.205 Not Research and Development AFA–AFA_Amend Page 2 of 3 Revised 04/08/11 normal wear and tear, weather, crash damage or vandalism. The State will not participate financially in the cost to maintain the decorative metal rail elements. C. Decorative Stone Veneer on the Rock Prairie Road overpass of SH 6. These costs may include, but are not limited to, the cost to repair and/or replace damaged stone veneer due to normal wear and tear, weather, crash damage or vandalism. The State will not participate financially in the cost to maintain the decorative stone veneer. D. Cross-street Identification Lettering on the Rock Prairie Road overpass of SH 6. These costs may include, but are not limited to, the cost to repair and/or replace damaged or missing lettering caused by normal wear and tear, weather, crash damage or vandalism. The State will not participate financially in the cost to maintain the cross-street identification lettering. The State will notify the Local Government in writing of any required maintenance and in cooperation with the Local Government, will establish a time line by which all maintenance is to be completed. Failure by the Local Government to complete the required maintenance in the time period agreed upon may result in the State making the repairs and charging the Local Government for the actual cost of the work. The Local Government will notify the State prior to its performance of any work associated with the operation and maintenance of the elements listed above. This notification will include at a minimum, a description of the work to be performed; a schedule for the proposed work; and a traffic control plan to ensure the safety of the traveling public, pedestrians and the Local Government workers and/or contractors. The State reserves the right to reconstruct, incorporate or remove any or all of the items listed above if it becomes necessary because of the construction of a future highway improvement project. The State will not compensate the Local Government for the loss of, or any changes to, these items. The State will make every effort, if practical, to re-use these items in a future project or return these items to the Local Government for their use at this or another location. The State’s actions will be governed by the rules, policies and procedures in effect at the time of the future highway improvement project. If the Local Government fails to maintain the items listed above such that they do not function as intended, detract from the overall appearance of the state highway facility or adversely affect the operations or the safety of the traveling public, the State reserves the right to remove any or all of these elements and seek reimbursement from the Local Government for the State’s actual cost incurred by this work. All other provisions of the original contract are unchanged and remain in full force and effect. 36 CSJ: 0049-12-086 District: 17 (Bryan) Code Chart 64: 09050 Project: Upgrade Existing Interchange SH 6 at Rock Prairie Road Federal Highway Administration CFDA No: 20.205 Not Research and Development AFA–AFA_Amend Page 3 of 3 Revised 04/08/11 2. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate. THE LOCAL GOVERNMENT _________________________________ ___________________________ Signature Date _________________________________ Typed or Printed Name _________________________________ Title ATTEST: _______________________________ __________________________ City Secretary Date APPROVED: _______________________________ __________________________ City Manager Date _______________________________ __________________________ City Attorney Date _______________________________ __________________________ Executive Director of Business Services Date THE STATE OF TEXAS _______________________________ Janice Mullenix Director of Contract Services Texas Department of Transportation _________________________________ Date 37 38 April 25, 2013 Consent Agenda Item No. 2h Resolution Supporting Development of the State Highway 249 Corridor To: Frank Simpson, City Manager From: Jason Stuebe, Assistant to the City Manager Agenda Caption: Presentation, possible action, and discussion regarding a resolution supporting development of the State Highway 249 Corridor. Relationship to Strategic Goals: IV. - Diverse and Growing Economy V. – Improving Mobility Recommendation(s): Staff recommends that Council adopt the resolution. Summary: Planning and development for the improvement of the State Highway 249 Corridor has begun in earnest recently and the city has been requested by the RVP to adopt a resolution in support of its continued development, funding and construction by the Texas Department of Transportation. The State Highway 249 Corridor project would improve the general route between northwest Sam Houston Toll Way, up SH 249 / FM 1744, connecting to SH 105 and eventually to Highway 6 in Navasota. The State Highway 249 Corridor represents the most direct and natural route to provide a high-speed connection between the Houston Metro area and College Station. The developing corridor is an economic catalyst for the region by connecting Texas A&M University and the National Bio-Security Center and its ancillary bio-medical developments with the world-famous Texas Medical Center and Bush Intercontinental Airport. In addition to the economic development benefits of the improved route, the corridor would reduce travel times between our community and George Bush Intercontinental Airport by approximately 30 minutes. Initial funding is in place and project development is underway by both the Harris County Toll Road Authority, the Montgomery County Toll Road Authority and TxDOT. Budget & Financial Summary: N/A Reviewed and Approved by Legal: Yes Attachments: Resolution 39 40 41 April 25, 2013 Consent Agenda Item No. 2h Public Safety System(CAD/RMS) Replacement Consultant Services To: Frank Simpson, City Manager From: Jeff Capps, Police Chief RB Alley, Fire Chief Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and DELTAWRX in the amount of $186,289.00 for the purposes of gathering needs and requirements and leading the City through the acquisition and implementation process for the replacement of the City’s current Computer Aided Dispatch (CAD), Police Records Management system (RMS), and several ancillary systems. Relationship to Strategic Goals: 1. Financially Sustainable City 2. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: The current Public Safety CAD/RMS software was acquired over 23 years ago and designed around older and now outdated technologies. Since that time, the software has been sold several times and managing companies have not incorporated some of the basic technological capabilities available today. Overall, the current system is outdated and falls short of meeting the ever-growing needs of the Police and Fire Department. Last year, the Police, Fire, and IT Departments embarked on the journey to define system requirements that would meet the current and future needs of the Police and Fire Departments. As part of this effort, the City issued a Request for Information in the summer of 2012 to gather information on vendor solutions for a tightly integrated system. The analysis of the systems reviewed resulted in clear evidence that outside assistance is needed in determining our functional and technical requirements; identification, evaluation and selection of potential vendors; and assistance with contract negotiations. This overall process is very complex as it is comprised of multiple mission critical interfaces, business processes, hardware and operational environments. A RFP was issued to contract with a consulting firm with proven experience in the Public Safety field and within the scope of work we identified. DELTAWRX was selected as the top firm. Budget & Financial Summary: Funding for this expenditure is included in the FY13 Capital Projects Budget (CO1301). Reviewed and Approved by Legal: Yes Attachments: Contract on file in the City Secretary’s Office. 42 April 25, 2013 Consent Agenda Item No. 2i Resolution Authorizing Publication of Notice for Certificates of Obligation To: Frank Simpson, City Manager From: Jeff Kersten, Executive Director of Business Services Agenda Caption: Presentation, possible action and discussion to approve a resolution by the City Council of the City of College Station, Texas, directing publication of notice of intention to issue certificates of obligation, series 2013; and providing an effective date. Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently. Recommendation(s): Council approves the attached resolution directing publication of notice of the intention to issue certificates of obligation. Summary: The City Council is authorized to approve the issuance of certificates of obligation (COs) after approving a resolution directing notices to be published of the intent to issue the COs. The City of College Station typically issues debt to fund various capital projects identified and approved as a part of the annual budget. Certificates of Obligation (COs) are based on the full faith and credit of the City and are paid primarily through the debt service portion of the ad valorem tax rate. Certificates of Obligation normally include at least one additional revenue stream besides the debt service portion of the tax rate such as utility revenues. The City's policy for issuing Certificates of Obligation allows more flexibility in their issue than General Obligation Bonds, which are authorized by the voters, particularly when other revenues are anticipated to assist in debt service. The City’s Financial Advisor recommended that the City issue Certificate of Obligations for utility projects instead of Utility Revenue Bonds (URBs). The Utility systems will still cover their associated portion of debt service through utility revenues. The Certificates issued will be used to fund utility projects, and pay debt issuance costs. The maximum amount of Certificates of Obligation indebtedness that may be authorized to be sold is $10,450,000. At the June 13th meeting, the City Council will consider approval of the sale parameters for the General Obligation and Refunding Bonds, appoint a Paying Agent/Registrar, appoint Underwriters, adopt Bond Ordinances and authorized the preparation of the Official Statements for the General Obligation and Refunding Bonds and the Certificates of Obligations. If the ordinances are approved, the City Council will be delegating to the City Manager the authority to execute the bond sale and refunding. Budget & Financial Summary: Staff reviewed the impact of the Certificates on the City's ability to meet debt service requirements and the effect they may have on the ad valorem tax rate. The recommendation to move forward with this issue will not impact the ad valorem tax rate. The impact on the utility rates will be reviewed as part of the financial forecast and FY14 budget. Attachments: 1. Resolution by the City Council of the City of College Station directing publication of notice of intention to issue Certificates of Obligation. 2. List of Projects 43 44 45 46 47 48 2013 Draft Debt Issue 2008 General Obligation Bonds Streets 2,375,000 Jones Butler (Penberthy) Extension ST0905 20 Yrs 650,000 Traffic Signal Projects ST1027 20 Yrs 2,000,000 Health Science Ctr Pkwy*ST1205 20 Yrs 600,000 Barron Rd East/Lakeway ST1101 20 Yrs 400,000 Lick Creek Hike and Bike Trail ST1104 20 Yrs 500,000 University Dr Pedestrian Imp Ph II ST1206 20 Yrs Streets Total 6,525,000$ Parks 480,000 Creekview NH Park PK0906 20 Yrs 250,000 Lincoln Center Addition PK1213 20 Yrs 350,000 Lick Creek Park Nature Center PK1102 20 Yrs 1,645,000 East District Maintenance Shop PK1101 20 Yrs Parks Total 2,725,000$ 2008 GOB Total 9,250,000$ *Balance of Barron Road Widening Phase II Authorization 4/12/2013 9:41 49 2013 Draft Debt Issue 4/12/2013 9:41 Utility Certificates of Obligation 800,000 Underground System Improvements 1,020,000 New Services and System Ext 670,000 Distribution 940,000 Transmission 4,820,000 Northgate Substation (Transmission and Distribution) Electric Projects 8,250,000$ 20 Yrs Water Projects -$ 20 Yrs 2,000,000 Bee Creek Parallel Trunkline Wastewater Projects 2,000,000$ 20 Yrs Utility CO Subtotal 10,250,000$ Estimated Debt Issuance Costs 200,000$ Certificates of Obligation Total 10,450,000$ Total Debt Issue 19,700,000$ 50 April 25, 2013 Workshop Agenda Item No. 2j Wooden Utility Pole Replacement To: Frank Simpson, Interim City Manager From: Timothy Crabb, Director of Electric Utilities Agenda Caption: Presentation, possible action, and discussion regarding award of Contract #13-168 for the replacement of rotten wooden utility power poles to Trusty Construction Company, LLC. in the amount of $314,495 and authorizing the City Manager to execute the contract on behalf of the City Council. Relationship to Strategic Goals: 2. Core Services and Infrastructure Recommendation(s): Staff recommends awarding Contract #13-168 for the replacement of rotten wooden poles to the lowest responsible bidder meeting specifications, Trusty Construction Company, LLC. Summary: This contract will provide replacement of rotten wood power poles that were tested and treated on a previous inspection contract. Poles will be replaced with non-wood poles. Sealed competitive bids were received from four (4) firms with the lowest bid as follows: Trusty Construction Company, LLC. $314,495.00 Budget & Financial Summary: Funds are budgeted and available in the College Station Utilities Electric Department Capital Improvement Project Budget. Reviewed and Approved by Legal: N/A Attachments: 1. Bid Tab 51 City of College Station - Purchasing Division Bid Tabulation for #13-048 "Electric System Rotten Pole Replacement" Open Date: Friday, March 22, 2013 @ 4:00 p.m. Page 1 The Fishel Company Power Line Utility Services Trusty Construction LLC, Utility Division Southern Electric Corporation of Released WO#Pole Type URD Risers Action Priority Pole Street Backyard Replacement Cost Replacement Cost Replacement Cost Replacement Cost #3 12/5/12 1370814 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $3,612.40 $2,315.00 $5,300.00 #4 12/5/12 1371863 Primary 45'F N/A Added Xmer Yes Yes $5,488.84 $4,891.48 $3,755.00 $5,800.00 #5 12/5/12 N/A N/A N/A N/A N/A N/A N/A N/A #6 12/5/12 1367709 Primary 45'C Primary 3 ph N/A Yes $5,489.21 $7,955.88 $5,000.00 $4,800.00 #7 12/5/12 1367665 Primary 40'F N/A Added Xmer Cutout Yes Yes $5,488.84 $4,218.28 $2,555.00 $5,800.00 #8 12/5/12 1367523 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $4,487.56 $2,555.00 $5,300.00 #9 12/5/12 1364067 Primary 50'C N/A N/A Yes $3,136.48 $6,923.19 $4,395.00 $4,800.00 #10 12/5/12 1363523 Primary 50'C N/A Added Xmer Cutout Yes $4,391.07 $7,697.37 $4,445.00 $4,800.00 #11 12/5/12 1362830 Primary 50'C N/A N/A Yes $4,391.07 $8,595.42 $5,115.00 $5,300.00 #12 12/5/12 1362793 Primary 45'C N/A N/A Yes $4,391.07 $8,000.31 $3,195.00 $5,300.00 #13 12/5/12 1362578 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,238.84 $2,605.00 $5,300.00 #14 12/5/12 1360243 Primary 40' F N/A N/A Yes $4,391.07 $3,612.66 $2,555.00 $5,300.00 #15 12/6/12 1366390 Primary 45'C N/A Added Xmer Cutout Yes Yes $5,488.84 $8,975.10 $3,805.00 $5,800.00 #16 12/5/12 1374130 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $4,554.87 $2,605.00 $5,300.00 #17 12/5/12 1374154 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $4,554.87 $2,605.00 $5,300.00 #18 12/5/12 1374156 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $4,969.56 $2,605.00 $5,300.00 #19 12/5/12 1372522 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,295.39 $2,605.00 $5,300.00 #20 12/5/12 1372510 Primary 40"F N/A Yes $4,391.07 $4,992.45 $2,555.00 $5,300.00 #21 12/5/12 1372319 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,036.88 $2,605.00 $5,300.00 #22 12/5/12 1370891 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,250.96 $3,805.00 $5,300.00 #23 12/5/12 1370893 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,385.60 $3,805.00 $5,300.00 #24 12/5/12 1371045 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,238.84 $2,605.00 $5,300.00 #25 12/5/12 1371693 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,463.69 $2,605.00 $5,300.00 #26 12/5/12 1371674 Service 30'S N/A Yes $5,488.84 $2,804.55 $2,315.00 $5,300.00 #27 12/5/12 1371505 Service 40'F N/A Yes $5,488.84 $3,904.56 $2,315.00 $5,300.00 #28 12/5/12 1371482 Primary 45'F N/A Yes $4,391.07 $5,766.63 $3,755.00 $5,300.00 #29 12/5/12 1372534 Primary 40'F Primary 3 ph Yes $7,318.45 $7,809.12 $4,475.00 $5,300.00 #30 12/5/12 1371825 Primary 40'F N/A Yes $3,136.48 $2,187.90 $2,200.00 $4,800.00 #31 12/5/12 1371790 Primary 40'F N/A Yes $3,136.48 $2,187.90 $2,200.00 $4,800.00 #32 12/6/12 1371750 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,070.54 $2,605.00 $5,300.00 #33 12/6/12 1389518 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $4,834.92 $2,605.00 $5,300.00 #34 12/6/12 N/A N/A N/A N/A N/A N/A N/A N/A #35 12/6/12 1372927 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,901.27 $3,805.00 $5,300.00 #36 12/6/12 1373239 Primary 45'F N/A Yes $4,391.07 $4,251.93 $2,555.00 $5,300.00 #37 12/6/12 1373175 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $6,719.88 $2,605.00 $5,300.00 #38 12/6/12 1370785 Service 35'S N/A Yes $5,488.84 $3,454.86 $2,315.00 $5,300.00 #39 12/6/12 1351657 Service 30'W N/A Yes $2,744.42 $1,727.43 $1,595.00 $4,800.00 #40 12/6/12 1370319 Primary 45'F N/A Yes $4,391.07 $5,104.20 $3,755.00 $5,300.00 #41 12/6/12 1368013 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,901.27 $3,805.00 $5,300.00 #42 12/6/12 1368262 Primary 40'C Service Added Xmer Cutout Yes Yes $5,488.84 $11,399.97 $3,805.00 $5,800.00 #43 12/6/12 1368535 Primary 45'F N/A Add Xmer Cutout Yes Yes $5,488.84 $6,103.23 $2,605.00 $5,800.00 #44 12/6/12 1368778 Primary 40'C Primary 3 ph Yes $5,489.21 $5,553.90 $3,500.00 $4,800.00 #45 12/7/12 1368780 Primary 40'C Primary 3 ph Yes $5,489.21 $5,553.90 $3,500.00 $4,800.00 #46 12/7/12 1369920 Primary 45'F N/A Add Xmer Cutout Yes Yes $5,488.84 $5,497.35 $3,805.00 $5,800.00 #47 12/7/12 1369923 Service 40'F N/A Yes Yes $5,488.84 $4,476.78 $2,315.00 $5,800.00 #48 12/7/12 1368011 Primary 45'F N/A Add Xmer Cutout Yes $5,488.84 $5,766.63 $3,805.00 $5,300.00 #49 12/7/12 1504786 Service 40'S N/A Yes $2,744.42 $1,615.68 $1,595.00 $4,800.00 #50 12/7/12 1359974 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,475.81 $3,805.00 $5,300.00 #51 12/7/12 1359949 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,261.73 $2,605.00 $5,300.00 #52 12/7/12 1359918 Primary 40' F N/A Added Xmer Cutout Yes $5,488.84 $3,073.88 $2,605.00 $5,300.00 #53 12/10/12 1353763 Primary 40'C N/A Added Xmer Cutout Yes $4,391.07 $5,396.37 $3,805.00 $4,800.00 #54 12/10/12 1352294 Primary 45'C N/A Yes $4,380.56 $4,499.67 $2,555.00 $4,800.00 #55 12/10/12 1352159 Primary 40'C N/A Added Xmer Cutout Yes $4,391.07 $5,127.09 $3,805.00 $4,800.00 #56 12/10/12 1370804 Primary 45'F N/A Added Xmer Cutout Yes Yes $5,488.84 $4,145.57 $3,805.00 $5,800.00 #57 12/10/12 1366178 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $3,780.69 $2,605.00 $5,300.00 #58 12/10/12 1367211 Service 37.5'S N/A Yes $2,744.42 $1,233.30 $1,595.00 $5,300.00 #59 12/10/10 1367217 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,160.75 $2,605.00 $5,300.00 #60 12/10/12 1367386 Service 35'S N/A Yes $2,744.42 $1,233.30 $1,595.00 $4,800.00 #61 12/10/12 1367441 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $6,888.18 $2,605.00 $5,300.00 #62 12/10/12 1367460 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $6,709.11 $2,605.00 $5,300.00 #63 12/10/12 1367472 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $7,281.33 $2,605.00 $5,300.0052 City of College Station - Purchasing Division Bid Tabulation for #13-048 "Electric System Rotten Pole Replacement" Open Date: Friday, March 22, 2013 @ 4:00 p.m. Page 2 The Fishel Company Power Line Utility Services Trusty Construction LLC, Utility Division Southern Electric Corporation of Released WO#Pole Type URD Risers Action Priority Pole Street Backyard Replacement Cost Replacement Cost Replacement Cost Replacement Cost #64 12/10/12 1367477 Primary 40'F Service Added Xmer Cutout Yes $7,318.45 $6,675.45 $2,605.00 $5,300.00 #65 12/10/12 1367495 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,968.59 $2,605.00 $5,300.00 #66 12/10/12 1361996 Primary 40'F N/A Added Xmer Cutout Yes Yes $5,488.84 $5,699.31 $2,605.00 $5,800.00 #67 12/10/12 1362023 Primary 40'F N/A Added Xmer Cutout Yes Yes $5,488.84 $5,699.31 $2,605.00 $5,800.00 #68 12/10/12 1362062 Primary 40'F N/A Added Xmer Cutout Yes Yes $5,488.84 $5,699.31 $2,605.00 $5,800.00 #69 12/10/12 1362064 Primary 40'F N/A Added Xmer Cutout Yes Yes $4,391.07 $5,699.31 $2,200.00 $5,300.00 #70 12/10/12 1362074 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,699.31 $2,605.00 $5,300.00 #71 12/10/12 1371277 Primary 45'C Primary 1 ph Yes $5,489.21 $6,384.63 $3,855.00 $4,800.00 #72 12/10/12 1369931 Primary 40'F N/A Yes Yes $4,391.07 $3,938.22 $2,555.00 $5,800.00 #73 12/10/12 1368967 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $4,891.47 $2,605.00 $5,300.00 #74 12/10/12 1369941 Primary 45'F N/A Added Xmer Cutout Yes Yes $5,488.84 $6,517.92 $3,805.00 $5,800.00 #75 12/10/12 1355560 Primary 40' F N/A Added Xmer Cutout Yes $5,488.84 $6,181.32 $2,605.00 $5,300.00 #76 12/10/12 1370897 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $6,081.69 $2,605.00 $5,300.00 #77 12/10/12 1373154 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,508.12 $2,605.00 $5,300.00 #78 12/11/12 1371298 Primary 45'F N/A Added Xmer Cutout Yes Yes $5,488.84 $7,224.78 $3,805.00 $5,800.00 #79 12/10/12 1373799 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $6,820.86 $2,605.00 $5,300.00 #80 12/10/12 1373271 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,598.33 $2,605.00 $5,300.00 #81 12/11/12 1373274 Primary 45'F N/A Added Xmer Cutout Yes Yes $5,488.84 $6,799.32 $3,805.00 $5,800.00 #82 12/11/12 1370388 Primary 45'F N/A Yes $4,391.07 $6,023.79 $3,755.00 $5,300.00 #83 12/11/12 1370419 Service 37.5'S N/A Yes $2,744.42 $1,233.30 $1,595.00 $5,800.00 #84 12/11/12 1370471 Primary 45'F N/A Yes $4,391.07 $5,217.30 $2,555.00 $5,300.00 #85 12/11/12 1370307 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,890.50 $2,605.00 $5,300.00 #86 12/11/12 1368954 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $3,971.88 $3,805.00 $5,300.00 #87 12/11/12 1370346 Service 40'F N/A Yes $5,488.84 $4,857.81 $2,315.00 $5,300.00 #88 12/11/12 1370359 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,699.31 $2,605.00 $5,300.00 #89 12/11/12 1369477 Primary 45'F N/A Added Xmer Cutout Yes Yes $5,488.84 $7,337.88 $3,805.00 $5,300.00 #90 12/10/12 1369586 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,430.03 $2,605.00 $5,300.00 #91 12/10/12 1369495 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,428.68 $2,605.00 $5,300.00 #92 12/11/12 1366138 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,261.73 $2,605.00 $5,300.00 #93 12/11/12 1366143 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $6,799.32 $2,605.00 $5,300.00 #94 12/10/12 1366144 Primary 37.5'S N/A Yes $3,136.48 $1,233.30 $1,595.00 $4,800.00 #95 12/11/12 1563062 Primary 40'C N/A Yes $4,391.07 $4,251.93 $3,755.00 $5,300.00 #96 12/11/12 1369608 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $3,702.60 $3,805.00 $5,300.00 #97 12/11/12 1366171 Service 40'S N/A Added Xmer Cutout Yes $3,136.48 $3,208.47 $1,595.00 $4,800.00 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A #99 12/12/12 1367521 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $4,891.47 $2,605.00 $5,300.00 #100 12/12/12 1391771 Primary (2)40'F N/A Added Xmer Cutout Yes $10,977.68 $15,707.10 $4,955.00 $9,300.00 #101 12/10/12 1368055 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,991.48 $2,605.00 $5,300.00 #102 12/12/12 1359941 Primary 40' F N/A Added Xmer Cutout Yes $5,488.84 $5,564.67 $3,805.00 $5,300.00 #103 12/12/12 1370311 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $6,058.80 $3,805.00 $5,300.00 #104 12/12/12 1563163 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $4,733.94 $2,605.00 $5,300.00 #105 12/10/12 1360115 Primary 40' C 3 Phase Risers N/A Yes $4,391.07 $7,169.58 $4,475.00 $5,300.00 #106 1/28/13 1571853 Primary 40'F Sec Riser Added Xmer Cutout Yes $7,318.45 $7,595.04 $3,805.00 $5,300.00 #107 1/28/13 1370879 Primary 40'F N/A Added Xmer Cutout Yes $5,488.84 $5,687.19 $3,805.00 $5,300.00 #108 1/28/13 1370592 Primary 45'F N/A Added Xmer Cutout Yes $5,488.84 $5,497.35 $3,805.00 $5,300.00 $5,609.87 $4,039.20 $5,000.00 $22,000.00 ** Please note that Line #100, WO #1391771 contains two (2) poles.$537,783.04 $559,383.68 $314,495.00 $571,900.00 Y *Y Y Y Y Y Y y Y Y Y Y * Did not include General/Sub-Contractor Experience and Data information. Did not include references. TOTAL BID AMOUNT Bid Bond Miscellaneous Expenses (Professional Engineering, Traffic Control Plan Submittal, etc.) Bid Certification Addendum Acknowledgement 53 April 25, 2013 Consent Agenda Item No. 2k Construction Contract # 13-010 Skate Park Prefabricated Restroom Project To: Frank Simpson, Interim City Manager From: Amy Atkins, Assistant Director, Operations, Parks and Recreation Department Relationship to Strategic Goal: Neighborhood Integrity; Diverse Growing Economy Agenda Caption: Presentation, possible action, and discussion on a construction contract with Allco LLC., in the amount of $140,850.00 for construction and site work for a prefabricated restroom building at the G. Hysmith Skate Park, Project Number PK13-06. Recommendation(s): Staff recommends approval and award of the construction contract with Allco LLC., for skate park restroom construction in the amount of $140,850.00, and one hundred and twenty (120) construction days. Summary: The proposed construction project includes running site utilities, site preparation and installation of a prefabricated restroom building. Budget & Financial Summary: Six (6) sealed, competitive bids were received and opened on March 15, 2013. The bid summary is attached. Funds are available from Community Park Zone B Parkland Dedication Funds, and the balance of funds from the Skate Park construction project. Attachments: 1. Bid Tab Number #13-010 2. Site Map 3. Front View Photo of Pre-fab Restroom Building 4. Construction Contract with Allco LLC., (on file in the City Secretary’s Office) 54 Item Qty Unit Description Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 1 1 LS Mobilization and project overhead (not to exceed 5% of work items)$7,000.00 $7,000.00 $7,500.00 $7,500.00 $6,200.00 $6,200.00 $4,146.00 $4,146.00 $7,000.00 $7,000.00 $10,450.00 $10,450.00 2 1 LS Sod disturbed areas surrounding proposed restroom facility, establish turf growth, and cleanup site as per the plans and specifications, complete and in place per lump sum $750.00 $750.00 $2,464.00 $2,464.00 $5,000.00 $5,000.00 $1,438.00 $1,438.00 $2,750.00 $2,750.00 $5,464.00 $5,464.00 3 1 LS Complete all site grading, base preparation, and exposed aggregate sidewalk as per the plans and specifications, complete and in place per lump sum $17,460.00 $17,460.00 $6,200.00 $6,200.00 $13,000.00 $13,000.00 $12,382.00 $12,382.00 $6,930.00 $6,930.00 $9,696.00 $9,696.00 4 1 LS Furnish and install proposed RFL Model No. B312 restroom facility including delivery, installation, and utility connections as per the plans and specifications, complete and in place per lump sum $98,040.00 $98,040.00 $132,340.00 $132,340.00 $106,877.00 $106,877.00 $153,435.00 $153,435.00 $133,000.00 $133,000.00 $150,655.00 $150,655.00 5 1 LS Furnish and install proposed 1.5" water service line including all piping, connection to existing line, fittings, utility box, disinfection and testing as per the plans and specifications, complete and in place per lump sum $1,900.00 $1,900.00 $3,720.00 $3,720.00 $5,000.00 $5,000.00 $4,134.00 $4,134.00 $1,050.00 $1,050.00 $16,500.00 $16,500.00 6 1 LS Furnish and install proposed 4" sanitary sewer service line including all piping, connections, fittings, utility box and testing as per the plans and specifications, complete and in place per lump sum $3,200.00 $3,200.00 $3,472.00 $3,472.00 $6,000.00 $6,000.00 $2,360.00 $2,360.00 $2,660.00 $2,660.00 $12,552.00 $12,552.00 7 1 LS Furnish and install proposed electrical service to restroom facility including all wiring, connections, conduit, pull boxes and testing as per the plans and specifications, complete and in place per lump sum $12,500.00 $12,500.00 $7,400.00 $7,400.00 $13,363.00 $13,363.00 $8,622.00 $8,622.00 $5,500.00 $5,500.00 $14,775.00 $14,775.00 1 1 LS Furnish and install proposed alternate restroom facility including delivery and restroom installation as per the plans and specifications, complete and in place. In lieu of base bid restroom facility, provide manufacture name and model number for Engineers evaluation of bids. Add or deduct price difference from specified RLF restroom facility bid. -$12,000.00 -$12,000.00 -$15,340.00 -$15,340.00 -$13,000.00 -$13,000.00 -$19,000.00 -$19,000.00 -$20,000.00 -$20,000.00 -$12,500.00 -$12,500.00 Alternate Manufacturer Alternate Model Number Bid Certification Addendum Acknowledged Bid Bond Note: The base bid for ALLCO is corrected to the sum of the unit prices B1M312 B1M312 CXT Montrose Flush Bldg $158,890.00 JaCody, Inc College Station, TX SKATE PARK RESTROOM PROJECT BID # 13-010 TABULATION RFL RFL Base Bid Subtotal $140,850.00 ALLCO Beaumont TX RF LtD Y 5 Y CXT Inc Montrose Restroom Facilities LTD B312 Single MOD ASD Consultants, Inc Austin, TX $220,092.00 -$12,500.00 $207,592.00 -$20,000.00 $138,890.00 Y $128,850.00Base Bid + Alternate Bid Alternate Bid Subtotal -$12,000.00 Y Y 5 Y Y 5 Y CITY OF COLLEGE STATION 5 Y Base Bid Items Alternate Bid Items Y 5 Y Don Jackson Construction, Inc. Riesel, Tx $155,440.00 -$13,000.00 $142,440.00 Y 5 G.A.M Construction Inc. The Woodlands, TX $163,096.00 -$15,340.00 $147,756.00 B1M312 Dudley Construction, LTD College Station , TX $186,517.00 -$19,000.00 $167,517.00 55 ROCK P R AI RI E R D. LOCATION OF RESTROOM 56 57 April 25, 2013 Consent Agenda Item No. 2L Water Transfer Pumps Reconditioning To: Frank Simpson, City Manager From: David Coleman, Director of Water Services. Agenda Caption: Presentation, possible action, and discussion regarding approval of service contract #13-225 with Evans Enterprises Inc. through the Texas A&M University AggieBuy contract C2100543, in the amount of $83,097.87 to recondition Sandy Point Pump Station water transfer pumps 1, 2 and 3. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation: Staff recommends Council approve the contract Summary: The transfer pumps at the Sandy Point pump station are a critical part of the water production process, as they pump the well field water through the 13-mile transmission lines, to the Dowling Road Pump Station. The pumps and motors for transfer pumps #1, #2 and #3 have been in service since 2001 and they are overdue for the Industry standard preventive maintenance cycle for this electro-mechanical equipment. This project will provide complete tear-down inspections of the pumps and motors for the three transfer pumps, measure mechanical fits and seal fit finishes for equipment components and ensure replacement parts meet, or exceed OEM requirements. This completed work will return these pumps to “like new” condition and should ensure reliable performance from this critical part of the water production process, for about another decade. This work is essential to maximize the life span of the equipment and minimize the chance of unplanned water outages. The proposed contract will piggy-back and existing service contract between Texas A&M University and Evans Enterprises, for motor and vertical turbine reconditioning and repairs. The City’s inter-local agreement with TAMU allows for participation in cooperative purchasing with one another, as allowed under State Law: Subchapter F, 271.102, Cooperative Purchasing Program Participation: Purchasing goods or services under the subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services. Staff recommends approval of this contract, since the pump reconditioning is essential, and Evans Enterprise’s bid for this work is a pre-competed, Government pricing bid, and meets the legal requirements of the City’s purchasing policies. Budget & Financial Summary: Budget in the amount of $100,000 was included for this project in the Water Operating Fund as an approved one-time Service Level Adjustment (SLA). Reviewed and Approved by Legal: Yes Attachment: Contract #13-225 (available in the City Secretary’s office) 58 April 25, 2013 Consent Agenda Item No. 2m Annual Price Agreement #13-059 for the Purchase of Field Maintenance Materials To: Frank Simpson, City Manager From: Amy Atkins, Assistant Director – Operations, Parks and Recreation Department Agenda Caption: Presentation, possible action, and discussion regarding awarding the bid and approval of an annual price agreement with BWI Companies, in the amount of $122,242.43, for the annual purchase of athletic field maintenance materials to include fertilizers, chemicals, pesticides, herbicides, winter over-seed, infield material, grass seed and turf amendments. Recommendation(s): Staff recommends awarding the bid and approval of the price agreement with BWI Companies for the annual purchase of athletic field maintenance materials. Summary: In the past, materials for athletic field maintenance have been purchased through various purchase orders, through various vendors. Over time, the amount and cost of these materials has increased. Working with the Purchasing Department, a list of materials was consolidated (fertilizers, chemicals, pesticides, herbicides, winter over-seed, infield material, grass seed and turf amendments) and bid out. Upon approval, a blanket purchase order will be issued to be used throughout the year. Budget & Financial Summary: Five (5) sealed, competitive bids were received and opened on April 2, 2013, with only one bidder providing pricing for all of the specified maintenance materials – BWI Companies. The bid summary is attached. The budget for the materials is available through the General Fund. Attachments: 1) Bid Tab Number #13-059 59 City of College Station - Purchasing Division Bid Tabulation for #13-059 "Annual Purchase of Field Maintenance Materials" Open Date: Tuesday, April 2, 2013 @ 4:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1P 475 50 LB. BAG 24-6-12 w/Neutralene (granular) or Equivalent:$0.00 $26.30 $12,492.50 $0.00 $0.00 $27.29 $12,961.80 1A 475 50 LB. BAG 24-6-12w 50% Scu Fairway Green Fertilizer-Slow release or Equivalent $0.00 $23.18 $11,010.50 $0.00 $0.00 $0.00 2P 468 50 LB. BAG 19-0-19 (granular)$0.00 $13.06 $6,112.08 $0.00 $0.00 $19.05 $8,915.40 2A 500 50 LB. BAG 15-5-10 with 2% slow release (granular)$14.36 $7,180.00 $13.54 $6,770.00 $0.00 $0.00 $16.75 $8,375.00 2A 425 50 LB. BAG 28-3-10 50% SEU (granular)$21.85 $9,286.25 $21.51 $9,141.75 $0.00 $0.00 $23.87 $10,144.75 3P 180 50 LB. BAG 21-0-0 Ammonia Sulfate(granular)$12.01 $2,161.80 $11.88 $2,138.40 $0.00 $0.00 $18.10 $3,258.00 4P 360 50 LB. BAG 20-5-10w 50% Scu Fairway Green Fertilizer-Slow release or Equivalent $0.00 $24.30 $8,748.00 $0.00 $0.00 $0.00 5P 100 50 LB. BAG Dimension Plus Fertilizer $0.00 $0.00 $0.00 $0.00 $0.00 ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 1 Case Fore Fungicide or Equivalent $111.88 $111.88 $379.76 $379.76 $0.00 $0.00 $0.00 2 1 Case Insignia $1,515.24 $1,515.24 $1,515.24 $1,515.24 $0.00 $0.00 $0.00 3 1 Case Pendamethylin $168.59 $168.59 $152.94 $152.94 $0.00 $0.00 $0.00 4 1 Case Barricade $568.00 $568.00 $568.00 $568.00 $0.00 $0.00 $0.00 5 1 Case Spray Dye Indicator $88.20 $88.20 $193.00 $193.00 $54.47 $54.47 $0.00 $0.00 6 20 20 LB. bag Award $0.00 $251.47 $5,029.40 $206.50 $4,130.00 $0.00 $0.00 7 1 Case Dismiss $3,009.73 $3,009.73 $722.40 $722.40 $0.00 $0.00 $0.00 ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 1 Can Surrender Fire Ant Killer $0.00 $120.26 $120.26 $6.64 $6.64 $0.00 $0.00 2 100 Bag Top Choice $137.50 $13,750.00 $125.00 $12,500.00 $137.50 $13,750.00 $0.00 $0.00 3 20 20 LB. Bag Award $0.00 $251.47 $5,029.40 $206.50 $4,130.00 $0.00 $0.00 4 5 Case Dupont Advion $306.66 $1,533.30 $127.05 $635.25 $139.15 $695.75 $0.00 $0.00 ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 1 Case Honcho or Equivalent $97.25 $97.25 $0.00 $0.00 $0.00 $0.00 2 1 Case Trimec Classic $141.76 $141.76 $267.80 $267.80 $0.00 $0.00 $0.00 3 1 BTLS Sledge Hammer $82.48 $82.48 $68.35 $68.35 $0.00 $0.00 $0.00 4 1 Grams Monument $9.60 $9.60 $240.00 $240.00 $0.00 $0.00 $0.00 5 10 2.5 Gal.Prosecutor $48.62 $486.20 $0.00 $0.00 $0.00 $0.00 6 3 2.5 Gal.Pre M 3.3 EC $84.29 $252.87 $229.41 $688.23 $0.00 $0.00 $0.00 7 3 Gal.Primo Growth Reg. or Equivalent $283.00 $849.00 $283.00 $849.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 John Deere Landscapes $2,161.80TOTAL (Items 1P, 2P, 3P, 4P, 5P) Justin Seed Co, Inc. $25,135.20 FERTILIZERS (P-Primary, A-Alternate) $29,490.98 BWI Companies Univar Environmental Science Crimson Stone Inc. $0.00$0.00 CHEMICALS PESTICIDES HERBICIDES TOTAL (Items 1-7)$5,461.64 TOTAL (Items 1-4)$15,283.30 $1,919.16TOTAL (Items 1-7) $8,560.74 $18,284.91 $18,582.39 $0.00$2,113.38 $4,184.47 $0.00 $0.00 $0.00 60 City of College Station - Purchasing Division Bid Tabulation for #13-059 "Annual Purchase of Field Maintenance Materials" Open Date: Tuesday, April 2, 2013 @ 4:00 p.m. John Deere Landscapes Justin Seed Co, Inc. BWI Companies Univar Environmental Science Crimson Stone Inc. ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 550 50 Lb. Bag Pure Genius 3-way Blend Perennial Rye Seed or Equivalent $63.00 $34,650.00 $52.50 $28,875.00 $0.00 $0.00 $65.93 $36,261.50 2 15 50 Lb. Bag Top Flite Perennial or Equivalent $64.00 $960.00 $55.00 $825.00 $0.00 $0.00 $0.00 ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 1 Case Tank Cleaner/Neutralizer or Evuivalent $65.59 $65.59 $78.73 $78.73 $120.00 $120.00 $0.00 $0.00 2 1 Case Defoamer or Equivalent $50.52 $50.52 $74.28 $74.28 $114.60 $114.60 $0.00 $0.00 ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 400 50 Lb. Bag Plus 5 Athletic Field Marker (chalk) or Equivalent $5.49 $2,196.00 $6.02 $2,408.00 $0.00 $0.00 $0.00 2 240 50 Lb. Bag Turface Quick Dry $8.92 $2,140.80 $10.44 $2,505.60 $0.00 $0.00 $0.00 3 1 50 Lb. Bag Klacon Infield Conditioner $9.30 $9.30 $10.00 $10.00 $0.00 $0.00 $0.00 4 1 50 Lb. Bag Diamond Pro Infield Conditioner (red)$0.00 $7.81 $7.81 $0.00 $0.00 $0.00 5P 120 50 Lb. Bag Klay WOG $0.00 $14.17 $1,700.40 $0.00 $0.00 $0.00 5A 120 50 Lb. Bag Diamond Pro Mound Clay $15.18 $1,821.60 $8.36 $1,003.20 $0.00 $0.00 $0.00 6 1 10 Ton Diamond Pro $0.00 $1,704.00 $1,704.00 $0.00 $0.00 $0.00 7 2 15 Ton Diamond Pro $0.00 $2,215.00 $4,430.00 $0.00 $0.00 $0.00 8 3 24 Ton Diamond Pro $0.00 $3,000.00 $9,000.00 $0.00 $132.95 $398.85 $0.00 ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 10 50 Lb. Bag Hulled Burmuda Seed $95.00 $950.00 $270.00 $2,700.00 $0.00 $0.00 $287.00 $2,870.00 ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 160 50 Lb. Bag Disper-Sul Sulfur Granulars $14.18 $2,268.80 $14.50 $2,320.00 $0.00 $0.00 $0.00 2 360 50 Lb. Bag Cal-Sul Gypsum Fairway $8.96 $3,225.60 $7.00 $2,520.00 $0.00 $0.00 $0.00 3 160 50 Lb. Bag Vertical Gypsum $0.00 $22.69 $3,630.40 $0.00 $0.00 $0.00 Exceptions $0.00 $2,870.00 $0.00 $64,266.70 * Took exception to the bid's indemnification language. * Several pkg quantity clarification * Top Chopice- 20 plus bags in same order $125/50 lb bag. Also buy 2 get 1 free with mail in coupon from Bayer. * Price of Winter Over-seed is subject to change. * Vendor made some product size clarifications, blue highlighted boxes reflect these changes. * Blue highlighted box indicates a math correction to the vendor's bid. * Vendor's extended price for Infield Material, Line 8 was submitted as $9,572.00. The blue highlighted box is corrected to the unit price. $6,167.70 $950.00 $5,494.40 $0.00 $398.85 $398.85 $0.00 $36,261.50 $0.00 TURF AMENDMENTS GRASS SEED INFIELD MATERIAL WINTER OVER-SEED ADJUVANT TOTAL (Items 1-8) TOTAL (Item 1) $22,769.01 $2,700.00 $8,470.40 $35,610.00TOTAL (Items 1-2) $116.11TOTAL (Items 1-2)$0.00 TOTAL (Items 1-3) GRAND TOTAL $73,164.11 $0.00 $234.60 $0.00 $122,242.43 $29,700.00 $0.00 $0.00 $23,001.46 $153.01 $0.00 61 April 25, 2013 Consent Agenda Item No. 2n Enterprise Resource Planning (ERP) Replacement Consultant Services To: Frank Simpson, City Manager From: Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and BerryDunn in the amount of $101,419.00 for the purposes of gathering requirements and leading the City through a RFP process for the replacement of the City’s current ERP system. Relationship to Strategic Goals: 1. Financially Sustainable City 2. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: In December 2012, the City selected BerryDunn to conduct a comprehensive evaluation of the various Sungard Public Sector applications currently in use against business needs and best practices. On March 28, 2012, BerryDunn presented their Action Plan to City Council and staff received direction to move forward with the recommendations in the plan. This contract with BerryDunn includes tasks recommended in the Remediation and Action Plan presented to Council, to facilitate the gathering of requirements, issuing a RFP, ranking of proposals and assisting with contract negotiations. Budget & Financial Summary: Budget in the amount of $103,550 was included in the FY13 approved budget for the initial phase of the ERP Replacement project. These funds have been expended. Budget for the second phase was not included in the FY13 budget because, when the FY13 budget was developed, it was not known what recommendations would be made to and accepted by Council. If this contract is approved, budget for this second phase of the project will be included on an upcoming FY13 budget amendment. Funds for this second phase of the project are available in the General Fund. Reviewed and Approved by Legal: Yes Attachments: Contract on file in the City Secretary’s Office 62 April 25, 2013 Regular Agenda Item No. 1 Wellborn Community Plan To: Frank Simpson, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion on an ordinance amending the College Station Comprehensive Pl an by adopting the Wellborn Community Plan for the area generally located within the boundaries of Capstone Drive, I&GN Road, Barron Cut-off Road, Greens Prairie Road West, Royder Road, and F.M. 2154. Relationship to Strategic Goals: Core Services and Infrastructure, Multi-Modal Transportation, and Sustainable City. Recommendation(s): The Bicycle, Pedestrian, and Greenways Advisory Board considered the mobility components of the Plan at their April 1st meeting and recommended approval (6-0) with a text amendment to state that bicycle accommodations be explored along FM 2154 when the road is widened. The Planning and Zoning Commission held a public hearing for this item at their April 4th meeting and recommended approval of the Plan (6-0) with the proposed text amendment from the Bicycle, Pedestrian, and Greenways board. Summary: As part of the on-going implementation of College Station’s Comprehensive Plan, the City created its Neighborhood, District, and Corridor Planning program to provide focused action plans for smaller areas of the City. Under this program, the City has adopted the Central College Station Neighborhood Plan, Eastgate Neighborhood Plan, and Southside Neighborhood Plan along with the Medical District Master Plan. These plans focus on the particular needs and opportunities of the specific areas. The Wellborn Community Plan process began in early 2012 with background field work and the creation of the volunteer Wellborn Resource Team. Over the past year, Staff has worked with the community to develop a plan to address land use, design, and mobility, specifically thoroughfares and bicycle and pedestrian accessibility. Over the course of the planning process, five public area wide meetings and 17 Wellborn Resource Team meetings were held. The Plan includes 19 tasks to be implemented over the next six to ten years, including actions such as amendments to the Future Land Use and Character Map, creation of new zoning districts, intersection and thoroughfare improvements, new sidewalks and bicycle improvements. The primary plan elements are described below and included Community Character; Mobility; and Implementation. Community Character Community character relates to the stability, sustainability, and vitality of an area through the appropriate placement and interaction of land uses. The Community Character section of this chapter identifies the location of future land uses and appropriate locations for development redevelopment in order to create, protect, and enhance places of distinction throughout the community. 63 This chapter focuses on land use, development, character preservation, and identification with an established Community Character Goal for the Wellborn Community to be a community of a rural character that is positioned for contextually appropriate growth that embodies and sustains the uniqueness and history of the area. The strategies in this chapter focus on the creation of land uses that retain much of the rural character and development pattern of Wellborn, while providing some opportunity for growth and development to occur within the area. In addition, the chapter places a focus on the design and character of the commercial corridor and the identification of a unique area of College Station. Mobility Mobility addresses vehicular, bicycle, and pedestrian movements within and through an area. Whether for transportation or recreation, good connectivity improves the quality of life for neighborhood residents. The purpose of mobility, with regards to the Wellborn Community, is to ensure that all modes and routes of transportation are safe and reliable, minimize congestion on the road system by providing an adequate and efficient street network, designated bike routes, and a sufficient sidewalk network. This chapter focuses on pedestrian and bicycle safety, accessibility, and the function of streets, with an established Mobility Goal for the Wellborn Community to maintain a safe and efficient transportation network that accommodates multiple modes of transportation, while retaining the character and integrity of the Wellborn Community. The strategies in this chapter focus on intersection improvements, rehabilitation of thoroughfares, maintaining the character of existing streets, and increasing pedestrian and bicycle safety. Implementation The final chapter includes all of the strategies and actions that are proposed in the Plan. The plan implementation period is five to seven years. Specifically, this chapter assigns the cost of implementing a particular strategy, a timeframe for when the strategy will be implemented, and the entity that is responsible for implementing the strategy. Through the implementation of these strategies, the City aims to preserve much of the rural character of the Wellborn Community while providing opportunities for development that is sensitive to the existing land uses. Budget & Financial Summary: Capital and operations and maintenance costs are noted in the Plan. Reviewed and Approved by Legal: Yes Attachments: 1. The Wellborn Community Plan is on file at the City Secretary’s Office and is available on the City’s website at www.cstx.gov/ndcplanning 2. Ordinance 64 65 66 67 68 69 April 25, 2013 Regular Agenda Item No. 2 10-ft Public Utility Easement Abandonment – 4825 & 4827 Williams Creek Drive To: Frank Simpson, City Manager From: Bob Cowell, Executive Director of Planning and Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.0707 acre, 10-foot wide public utility easement located on Lots 45 and 46 of the Williams Creek Phase 4 Subdivision according to the plat recorded in Volume 7118, Page 120 of the Deed Records of Brazos County, Texas. Relationship to Strategic Initiatives: Core Services and Infrastructure, and a Diverse Growing Economy Recommendation(s): Staff recommends approval of the ordinance. Summary: This easement abandonment accommodates the future development of a single-family home on Lots 45 and 46. There are no public or private utilities in the subject portion of easement to be abandoned. The 0.0707 acre, 10-foot wide public utility easement to be abandoned is located on Lots 45 and 46 of the Williams Creek Phase 4 Subdivision according to the plat recorded in Volume 7118, Page 120 of the Deed Records of Brazos County, Texas. Budget & Financial Summary: N/A Attachments: 1. Vicinity Map 2. Location Map 3. Ordinance 4. Application for Abandonment (On file at the City Engineer’s Office) 70 WI L L I A M S CREEK DRCARLL LNPEBBLE CREEK PWOLDEN LNJOHNSON CRE E K L O AUG U S T A C R CAMBELL CTWAYNE CTMOSES CREEK CTWILLIA M S R IDGE CTWINGED FOOT DRST O N E B RIA R C R GINGER CT 12th MAN CRJOSEPH CREEK CTWILLIAM D FITCH PWROCK PRAIRIE RD ROCK PRAIRIE RD ± Vicinity Map Proposed 10-ft PUEAbandonment 71 WILLIAMS CREEK DR WAYNE CT JOHNSON CREEK LO Locatio n Map ± Proposed 10-ft PUEAbandonment 72 73 74 75 76 April 25, 2013 Consent Agenda Item No. 3 Agreement with Texas A&M University System for Campus Pointe Development To: Frank Simpson, City Manager From: Jason Stuebe, Assistant to the City Manager Agenda Caption: Presentation, possible action, and discussion regarding an agreement between the City of College Station and the Texas A&M University System (TAMUS) setting out the responsibilities of the parties related to TAMUS’ development of approximately 58 acres of land it owns located generally north of University Drive between Texas Avenue and College Avenue. Relationship to Strategic Goals: IV. - Diverse and Growing Economy Recommendation(s): Staff recommends that Council approval of the Agreement. Summary: The A&M System has had plans for a number of years to develop 57 acres located North of University Drive, which to-date has commonly been referred to as Compus Pointe. In October 2012, the TAMUS Board of Regents entered into a Master Ground lease and a Master Development Agreement with Midway. State Code provides TAMUS certain vested oversight for the land under its control on behalf of the State of Texas. The City of College Station has responsibilities and interest in the development of this project with respect in particular to traffic access and mobility, drainage, pedestrian connectivity, and the provision of utility services. This agreement allows the City and TAMUS to insure this will be a high quality multi-phase, multi-use development in the best interests of the community without either party waiving its assertions of jurisdictional rights regarding ordinances, codes, regulations, laws, etc. Some key points to the agreement are: 1) TAMUS does not dispute this project is taxable pursuant to current tax codes; 2) TAMUS will issue permits and provide inspections in accordance with the agreed development standards provided by the agreement; 3) TAMU will provide water and wastewater utility service and the city will provide electric utility service; 4) TAMUS will cause the developer to prepare TIA’s and TAMUS, TxDOT, Midway, and the city will review and provide input for addressing traffic and access; 5) TAMUS will provide right-of-way for a future road (Hensel Drive) between Texas and South College; 6) the city is not obligated to expend any funds for the construction or maintenance of the future Hensel Drive or any traffic or access related issues; 7) TAMUS will cause Midway to comply with the 1996 ILA between TAMU and the city for stormwater management and coordinate with College Station, Bryan, and TxDOT stormwater detention / retention requirements and drainage. Budget & Financial Summary: This agreement does not have any budgetary impact related to expenditures but future revenues will be generated from taxes and electric utility charges. Reviewed and Approved by Legal: Yes Attachments: Agreement will be provided to the Council prior to the meeting. 77