HomeMy WebLinkAbout04/11/2013 - Regular Agenda Packet - City Council (3)Table of Contents
Agenda 2
Consent No. 2a - Minutes
Cover Sheet Revised 5
Workshop 6
Regular 12
Consent No. 2b - Phone System Upgrade
Coversheet Revised 18
Presidio Statement of Work 19
Phone System Bill of Materials 28
Consent No. 2c - Northgate Substation Construction Contract
Re-Bid No. 13-051
Coversheet Revised 30
Bid Tabulation Summary 31
Consent No. 2d - Blue Cross & Blue Shield Administrative
Services Agreement
Coversheet Revised 32
Regular No. 1 - Public Hearing on Vehicle Towing and Storage
Services
Cover Sheet Revised 33
Primary Contract with Excel Towing 34
Secondary Contract with A-1 Towing 51
Regular No. 2 - Ordinance Amendment - Tow Truck & Vehicle
Business Regulations
Cover Sheet Revised 68
Amended Ordinance 69
Redlined Ordinance 74
Regular No. 3 - Public Hearing on 20-ft Public Utility Easement
Abandonment – 1401 University Drive East
Coversheet Revised 79
Vicinity Map 80
Location Map 81
Ordinance 82
Ordinance Exhibit 84
Regular No. 4 - Recommendation to Name Park Facilities
Coversheet Revised 86
1 - March 12, 2013 Minutes 87
2 - Naming of City Facilities & Subfacilities 5 2012 89
1
Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tem Jess Fields
Karl Mooney John Nichols
City Manager Julie M. Schultz
Frank Simpson James Benham
Agenda
College Station City Council
Regular Meeting
Thursday, April 11, 2013 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals
who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with
the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
• March 28, 2013 Workshop
• March 28, 2013 Regular Council Meeting
b. Presentation, possible action, and discussion regarding approval of a contract between the City of College
Station and Presidio Networked Solutions, Inc. in the amount of $93,818.99 for services, equipment,
software and materials to upgrade the city phone system.
c. Presentation, possible action, and discussion regarding approval of a contract between the City of College
Station and Power Secure, Inc., in the amount of $3,452,856.66, plus owner furnished material of
$1,237,999.00, for a total bonded project requirement of $4,690,855.66. The rejection of Bid No 13-001 for
the construction of Northgate Substation at the Finfeather Road location is also being requested.
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City Council Regular Meeting Page 2
Thursday, April 11, 2013
d. Presentation, possible action, and discussion regarding approval for the Administrative Services Agreement
with Blue Cross and Blue Shield of Texas for medical, dental and prescription drug plan for calendar year
2013, in the amount of $423,837.
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals
who wish to address the City Council on a regular agenda item not posted as a public hearing shall register
with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on awarding a primary contract for vehicle
towing and storage services to Excel Towing and a secondary contract to Kalinec Towing Co., Inc. dba
A-1 Towing.
2. Presentation, possible action, and discussion regarding an amendment to Code of Ordinances, Chapter 4,
“Business Regulations”, Section 10 “Tow Truck & Vehicle Storage Business Regulations”.
3. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 2,722 square foot, 20-foot wide public utility easement located on Lot 3C of the Gateway
Subdivision Lots 3A, 3B, 3C, and 3D, Block 1, Phase 3 according to the plat recorded in Volume 9112,
Page 138 of the Deed Records of Brazos County, Texas.
4. Presentation, possible action, and discussion regarding a recommendation to name three neighborhood
park properties currently known as The Barracks, Castlegate II, Park A, and Castlegate II, Park B.
5. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
City Manager
________________________________
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City Council Regular Meeting Page 3
Thursday, April 11, 2013
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, April 11, 2013 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 5th day of April, 2013 at 5:00 p.m.
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on April 5, 2013 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2013 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2013.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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April 11, 2013
City Council Consent Agenda No. 2a
City Council Minutes
To: Frank Simpson, Interim City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
• March 28, 2013 Workshop
• March 28, 2013 Regular Council Meeting
Attachments:
• March 28, 2013 Workshop
• March 28, 2013 Regular Council Meeting
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WKSHP032813Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
MARCH 28, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, arrived after roll call
Karl Mooney
John Nichols
Julie Schultz, arrived after roll call
James Benham, arrived after roll call
City Staff:
Frank Simpson, City Manager
Kathy Merrill, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 4:33 p.m. on Thursday, March 28, 2013 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.
Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.074-Personnel, and §551.087-Economic Development Negotiations, the College Station
City Council convened into Executive Session at 4:34 p.m. on Thursday, March 28, 2013 in
order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
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WKSHP032813Minutes Page 2
• City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan.
• Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922.
• College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
• Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-
CV-272, in the 272ndDistrict Court of Brazos County, TX
• Tom Jagielski v. City of College Station, Cause No. 12-002918-CU-361, In the 361 st
• State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85th District Court,
Brazos County, Texas
District
Court of Brazos County, Texas
B. Consultation with Attorney to seek legal advice; to wit:
• Legal advice concerning the contested case hearing for MSW Permit No. 2376.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
• City Manager
D. Deliberation on economic development negotiations regarding an offer of financial or other
incentives for a business prospect; to wit:
• Discuss economic development incentive negotiations with TAMUS
The Executive Session adjourned at 5:59 p.m.
3.
Take action, if any, on Executive Session.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to appoint Frank Simpson as
City Manager. The motion carried unanimously.
4.
Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2i, 2j, and 2g were pulled for discussion.
2i: Lt. Scott McCollum clarified that falcons and hawks were exempted to allow for properly
licensed handlers to own raptors.
2j: Dave Coleman, Director of Water Services, explained that the contract was not transferrable.
He briefly explained the genesis, which began two years ago.
2g: Carla Robinson, City Attorney, stated that negotiation of real property is in the process, and
this may not be right time to discuss.
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WKSHP032813Minutes Page 3
5.
Presentation, possible action and discussion regarding the report and recommendations
from BerryDunn Consultants regarding analysis of the current City ERP software and
recommend alternatives.
Chad Snow and Keith Damon, with BerryDunn Consultants, reported on the challenges and
needs identified during the project. Many City departments are using manual processes to track
information outside of SPS, and the inability to drill down to source information including
supporting documentation creates numerous challenges. Budget preparation typically involves
the use of MS Excel spreadsheets, disparate systems do not promote data sharing. The City
needs a system that will automate/integrate existing processes with dashboard capabilities. The
City requires a system with contract, project and grant management functionality, along with
system-wide attachment capabilities. There should be self-service functionality with user
friendly ad hoc reporting/query capabilities.
Two options were presented for the Council’s consideration. Option 1 is to implement the
newest version of SunGard’s ERP software (ONESolution). This option is essentially
considered a new software implementation, and implementation costs would be incurred. He
noted that not all equivalent modules are available for implementation, and existing challenges
may still exist. Option 2 is to issue a Request for Proposal (RFP) for a new ERP System. This
would require a competitive procurement process and substantial commitment from City staff,
specifically in the development of functional and technical requirements. Existing business
practices would also need to be revised.
The implementation timeline would be between 15 and 21 months for Option 1 and between 12
and 36 months for Option 2. Factors to consider include available staffing levels, other City-
wide projects underway, and potential third party applications. RFI cost estimates were also
provided to the Council.
Based on the business needs and the challenges documented by both BerryDunn and City staff,
BerryDunn recommends that the City proceed with Option 2.
Staff recommends accepting the Remediation and Action Plan and to engage Berry \Dunn to
develop a contract for next project steps - through identification and contract negotiations with
an ERP system vendor, implement project planning activities, including selection and
contracting with a Project Manager.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to accept the report and
direction to staff to go forward with Option 2. The motion carried unanimously.
The Workshop recessed at 6:56 p.m.
The Workshop reconvened at 8:24 p.m.
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WKSHP032813Minutes Page 4
6.
Presentation and discussion regarding the Wellborn Area Plan.
Matthew Robinson, Senior Planner, reported on the planning process. Preliminary work on the
plan began in late 2011. There were seventeen resource team meeting and four area meetings to
discuss issues and opportunities, land use concepts, and draft land use/thoroughfare. Design
Workshops were conducted in February, and an Open House was held March 5.
The Plan components include four chapters (introduction, community character, mobility, and
implementation) and three appendices (existing conditions, thoroughfare capacity analysis, and
public input summary. Community character will look at the preservation of community
resources, land use and development, zoning, and community design and appearance. Ten land
use designations are proposed:
• Wellborn Rural
•
(3-acre + single-family)
Wellborn Estate
•
(2-acre + single-family)
Wellborn Estate - Open
•
(2-acre + single-family; cluster to 1-acre)
Wellborn Preserve
•
(1-acre + single-family)
Wellborn Preserve - Open
•
(1-acre + single-family; cluster to 20,000 square feet)
Wellborn Restricted Suburban
•
(20,000 square foot single-family; cluster to 8,000 square
feet)
Wellborn Suburban
•
(5,000 square foot single-family)
Wellborn Commercial
•
(small-scale commercial)
Wellborn Business Park
•
(planned industrial office/research)
Wellborn Institutional/Public
The chapter on mobility will address the street network (type, capacity, safety), bicycle and
pedestrian mobility (types of facilities and modifications), and infrastructure/improvements
(street maintenance).
The chapter on implementation will provide the timeline, implementation and coordination roles,
funding, tasks, and ongoing evaluation.
Future meetings are scheduled for:
• Monday, April 1st
• Thursday, April 4
- Bicycle, Pedestrian, Greenways Board
th
• Thursday, April 25
- Planning & Zoning Commission
th
- City Council
7.
•
Council Calendar
•
March 29 City Offices Closed – HOLIDAY
•
April 3 M.B. Zale Lecture & Awards Luncheon “Rodney Faldyn-CEO Academy
Sports & Outdoors” Lecture @ Rady auditorium and Luncheon @ Christopher’s
(transportation provided from campus), 11:30 a.m.
•
April 3 Audit Committee Meeting in City Hall Administrative Conference Room,
4:30 p.m.
April 4 P&Z Workshop/Meeting, Council Chambers, 6:00 p.m. (John Nichols,
Liaison)
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WKSHP032813Minutes Page 5
•
•
April 5 Council Budget/Finance Committee Meeting in City Hall Administrative
Conference Room, 1:00 p.m.
•
April 5 Chief Elmer Schneider’s Retirement Reception at Annenberg Presidential
Conference Center Banquet Room, 3:00 p.m.
•
April 6 Opening Ceremonies – CS Little League @ Brian Bachman Community
Park – 1600 Rock Prairie Road, 10:30 a.m.
April 11 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m.
Council reviewed the Council calendar.
8.
Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There were no items requested.
9.
Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory
Committee, Brazos County Health Dept., Brazos Valley Council of Governments,
Bryan/College Station Chamber of Commerce, BVSWMA, BVWACS, Convention &
Visitors Bureau, Design Review Board, Gigabit Broadband Initiative, Historic Preservation
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint
Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark
Commission. Library Board, Metropolitan Planning Organization, National League of
Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley
Partnership, Regional Transportation Committee for Council of Governments, Sister City
Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council,
Zoning Board of Adjustments.
Councilmember Nichols reported on the Brazos County Health Board meeting.
Councilmember Schultz reported on the RVP.
Mayor Berry reported on the MPO and the Compensation & Benefits Committee.
Councilmember Mooney reported on the Council of Governments, BVSWMA, and the CVB.
Councilmember Fields reported on the P&Z.
Councilmember Benham reported on the Gigabit Broadband Initiative.
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10.
Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 8:40 p.m. on Thursday, March 28, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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RM032813 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
MARCH 28, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Frank Simpson, City Manager
Kathy Merrill, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:07 p.m. on Thursday, March 28, 2013 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request
.
Presentation of appreciation and recognition of the retirement of Texas A&M University
Police Chief Elmer Schneider.
Mayor Berry presented a proclamation honoring TAMU Police Chief Elmer Schneider on the
occasion of his retirement.
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RM032813 Minutes Page 2
Presentation by the Aggieland Humane Society regarding their donation of Dog Park
Equipment.
Vickie Green, President of the Board of Directors and Kathy Bice, Executive Director, with
Aggieland Humane Society, provided a pictorial presentation, depicting the equipment donated
by the Aggieland Humane Society for use in the Bark Park at University Park.
Citizen Comments
John Bounds, 9411 Twelve Oaks, reported that he lives directly across from the proposed
landfill. He thanked the Council for their service to the community and for their interest in what
is happening in the Brushy community. He asked them to join Brushy on April 3 and register as
an affected party.
Cora Rogers, 7472 Old Jones Road, asked the Council why do we need two landfills? What will
the dump site do to improve the Brushy community? The community has been here 150 years.
She stated that money is the root of all evil and asked why are they giving us trash. The trash will
also start killing us. She wants to see her grandchildren enjoy coming to the community. But
each time someone gives Mancuso money to take their trash, it will be like taking drug money,
but will be death money to the community.
Chris Kling, 1502 Laura Lane, reported that he has resided in College station since August 1951.
An application has been filed with TCEQ to site a type 4 solid waste facility. The draft permit
describes the type of waste and includes medical waste. This is a 111’ tall landfill. The
location, size, community impact and the type of waste dictate that College Station be involved
as an affected party. They can do that until next Wednesday and will be the last opportunity.
Argie Butler, 8783 Vincent Road, spoke on the landfill and voiced her opposition to it. The
things going in the landfill will be horrible. No one wants that in their neighborhood. It seems
like it is falling on deaf ears and they feel they are not a part of College Station. She asked
Council just think about having a landfill in their neighborhood at 111’ tall and to consider the
germs when the wind blows. It will travel over the city and not remain just in Brushy. If it is
contagious, if it causes cancer, you’ll breathe it. The community would appreciate having the
City as an affected party. The permittee only had to notify those residents within ¼ mile of the
dump site, but they will still see it.
CONSENT AGENDA
2a.
•
Presentation, possible action, and discussion of minutes for:
•
March 14,2013 Workshop
March 14, 2013 Regular Council Meeting
2b.
Presentation, possible action, and discussion regarding construction contract 13-144
with Elliott Construction, LLC, in the amount of $2,269,045.00 for Phase 1 of the Bee
Creek Sanitary Sewer Trunk Line Rehabilitation, and approval of Resolution 03-28-13-2b,
declaring intention to reimburse certain expenditures with proceeds from debt.
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2c.
Presentation, possible action, and discussion regarding approval of a contract, # 13-156,
between the City of College Station and Glenn Fuqua, Inc. in the amount of $1,447,902.83
to construct the Bird Pond Road Rehabilitation Project.
2d.
Presentation, possible action, and discussion regarding award of a construction
contract with Dudley Construction, Ltd. in the amount of $2,975,669.11 for the Jones
Butler Road Extension project.
2e.
Presentation, possible action and discussion concerning approval of: (1) a ground lease
from TAMUS to College Station for property located generally northeast of the
intersection of Wellborn Road and University Drive for the purpose of constructing an
electrical substation, (2) an interlocal agreement between College Station and T AMU
providing the terms and conditions necessary for the construction of an electrical
substation on the ground lease site, and (3) a release of an existing right-of-way easement
conveyed from TAMUS to College Station by instrument dated August 8, 2006, recorded in
Volume 7572, Page 179, of the Real Property Records of Brazos County, Texas.
2f.
Presentation, possible action, and discussion regarding the award of Bid Tab 13-047 and
approval of a contract between the City of College Station and WEG Electric Corp, as bid
by KD Johnson in the amount of $735,545 for the purchase of 25/33/46.6 MVA substation
transformer for the new Northgate Substation to be built at the existing TAMU 138 kV
Switchyard. This action would authorize the City Manager to execute the contract on
behalf of the City Council.
2g.
Presentation, possible action, and discussion regarding approval of Resolution 03-28-
13-2g, authorizing City staff to negotiate for the purchase of right-of-way needed for the
University Drive Pedestrian Improvements Project.
2h.
Presentation, possible action, and discussion on Ordinance 2013-3487, for a City
Participation Agreement for water line improvements in the Northpoint Crossing Ph. 1
Subdivision being made per City Code of Ordinances, Chapter 12, Unified Development
Ordinance, Section 8.5, Responsibility for Payment for Installation Costs for a total
requested City participation of $67,101.59.
2i.
Presentation, possible action and discussion regarding Ordinance 2013-3488, amending
Chapter 2 - Animal Control of the City of College Station Ordinances.
j.
Presentation, possible action, and discussion to approve an agreement for the City to sell
reclaimed water to the Pebble Creek Country Club.
k.
Presentation, possible action, and discussion regarding approval of an ILA transferring
surplus radio equipment from the City of College Station to the City of Brenham.
l.
Presentation, possible action, and discussion regarding the approval of police safety
equipment and supplies to Smith & Wesson for $56,551.35, to GT Distributors for
$100,560.32 for rifle accessories and ammunition, and tactical vests for SWAT, and to
ArmorUp, dba Bulletproofme for $23,220.00 for tactical vests for Patrol.
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RM032813 Minutes Page 4
Items 2g, 2h, 2i, and 2k were pulled for a separate vote.
Carla Robinson, City Attorney, reported that regarding 2h, the performance bond has not yet
been received and approval needs to be conditioned upon receipt of the performance bond in a
form acceptable to the City.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, less items 2g, 2h, 2i, and 2k. The motion carried unanimously.
(2g)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Brick, the City Council voted six (6) for and one (1) opposed, with
Councilmember Fields voting against, to adopt Resolution 03-28-13-2g, authorizing City staff to
negotiate for the purchase of right-of-way needed for the University Drive Pedestrian
Improvements Project, contingent upon receipt of the performance bond in a form acceptable to
the City. The motion carried.
(2h)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to adopt
Ordinance 2013-3487, for a City Participation Agreement for water line improvements in the
Northpoint Crossing Ph. 1 Subdivision being made per City Code of Ordinances, Chapter 12,
Unified Development Ordinance, Section 8.5, Responsibility for Payment for Installation Costs
for a total requested City participation of $67,101.59. The motion carried unanimously.
(2i)MOTION: Upon a motion made by Councilmember Nichols and a second by
Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, with
Councilmember Fields voting against, to adopt Ordinance 2013-3488, amending Chapter 2 -
Animal Control of the City of College Station Ordinances. The motion carried unanimously.
(2k)MOTION: Upon a motion made by Councilmember Benham and a second by
Councilmember Schultz, the City Council voted six (6) for and one (1) opposed, with
Councilmember Fields voting against, to approve an ILA transferring surplus radio equipment
from the City of College Station to the City of Brenham. The motion carried.
REGULAR AGENDA
1.
Public Hearing, presentation, possible action, and discussion on Ordinance 2013-3489,
for Budget Amendment #2 amending ordinance number 3443 which will amend the budget
for the 2012-2013 Fiscal Year in the amount of $961,834; increase the number of regular
full-time positions in the budget by two (2.0); and presentation, possible action and
discussion on one interfund transfer.
At approximately 7:43 p.m., Mayor Berry opened the Public Hearing.
Jane Cohen, 3655 McCullough Road, spoke against putting a seal coat on McCullough Road. At
every meeting on the annexation of Wellborn, it was discussed they wanted to maintain their
rural way of life. Part of that discussion was they did not want McCullough to be paved. Letters
were to be sent to area residents before anything happened, but the City proceeded with grading
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RM032813 Minutes Page 5
the road without notification. She asked the City to remove this construction contract from the
budget amendment and save the City some money.
There being no further comments, the Public Hearing was closed at 7:44 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3489, for Budget Amendment #2 amending Ordinance Number 3443 which will amend the
budget for the 2012-2013 Fiscal Year in the amount of $961,834; increase the number of regular
full-time positions in the budget by two (2.0); and presentation, possible action and discussion on
one interfund transfer. The motion carried unanimously.
2.
Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013-
3490, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official
Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning
7.547 acres located at 4080 State Highway 6 South from PDD Planned Development
District to PDD Planned Development District to amend the Concept Plan.
At approximately 8:01 p.m., Mayor Berry opened the Public Hearing.
Jun Lin, 3904 Puffin Way, spoke in opposition to this rezoning request. This is a residential area
and will be able to see them from her front yard. She was told this is just a matter of formality
and why should she bother. She noted this is a culturally diverse and educated community. She
was not part of the original notification. Having a funeral home so close to a residential
neighborhood is not thinkable in Chinese culture and is extremely upsetting. To even think of
coming this close to a residential area, she has to ask how welcome she is to College Station. If
Council does approve this, will area residents have input regarding buffers, etc.
Natalie Ruiz, with IPS Group, spoke on behalf of the applicant. Their long term plan needs more
room to grow. The building will not be 15,000 square feet to begin with. They are also
requesting some signage and design flexibility. They hired an architect to design something that
really fits. They want to bring the tradition of A&M out to Highway 6. They have done
everything they can from a landscaping perspective to protect the neighborhood. The
modification request is to relocate ten trees along Highway 6 to the main entrance. This will
help buffer the neighborhood and address Dr. Lin’s concerns. She noted they have quadrupled
the number of points required in the landscaping concept.
There being no further comments, the Public Hearing was closed at 8:11 p.m.
Carla Robinson, City Attorney stated that a replacement ordinance was on the dais with two
minor modifications and replaces the ordinance in the agenda packet. The applicant submitted a
new concept plan as Exhibit “C”, attached. The new concept plan adds the phrase “of which
4,350 points are in canopy trees” in two places and these new additions are highlighted on the
attached copy. There is also a meritorious modification related to signs to reflect changing the
orientation from Highway 6 to being oriented to Longmire Drive.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Benham, the City Council voted six (6) for and one (1) opposed, with Mayor Berry voting
16
RM032813 Minutes Page 6
against, to adopt Ordinance 2013-3490, amending Chapter 12, "Unified Development
Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College
Station, Texas by rezoning 7.547 acres located at 4080 State Highway 6 South from PDD
Planned Development District to PDD Planned Development District to amend the Concept
Plan, as amended. The motion carried.
3.
Public Hearing, presentation, possible action, and discussion approving Ordinance 2013-
3491, vacating and abandoning a 0.10 acre right-of-way, which is located on Lots 3-10 of
Block B of the College Heights Subdivision according to the plat recorded in Volume 7623,
Page 231 of the Deed Records of Brazos County, Texas.
At approximately 8:21 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:22 p.m.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3491, vacating and abandoning a 0.10 acre right-of-way, which is located on Lots 3-10 of Block
B of the College Heights Subdivision according to the plat recorded in Volume 7623, Page 231
of the Deed Records of Brazos County, Texas. The motion carried unanimously.
4.
Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 8:23 p.m. on Thursday, March 28, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
17
April 11, 2013
Consent Agenda Item No. 2b
Phone System Upgrade
To: Frank Simpson, City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
contract between the City of College Station and Presidio Networked Solutions, Inc. in the
amount of $93,818.99 for services, equipment, software and materials to upgrade the city
phone system.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract with Presidio Networked
Solutions, Inc. in the amount of $93,818.99.
Summary: The city’s phone system was installed in 2005. Although software system
upgrades were conducted, the server hardware is obsolete and no longer supported. This
project replaces the server hardware, installs the latest stable software version and provides
the professional services to assist staff with the upgrade and system configuration and
testing.
Budget & Financial Summary: Funding is included in the FY13 approved budget for this
project (CO 1303). This purchase uses Texas Department of Information Resources Contract
DIR-SDD-1386.
Reviewed and Approved by Legal: Yes
Attachments:
1. Presidio Statement of Work
2. Phone System Bill of Materials
18
1. Detailed Scope of Work
This project will upgrade the existing city phone system hardware and software. The Cisco voice solution
upgrade will use Cisco’s latest Unified Communications on Unified Computing Solution (UCS)
architecture. Specifically:
• Cisco Unity Connection version compatibility with CUCM v8.6
• Cisco Presence version compatibility with CUCM v8.6
• Cisco Emergency Responder compatibility with CUCM v8.6
• Cisco Unified Contact Center Express compatibility with CUCM v8.6
The City will leverage the Cisco UCS solution to support multiple Unified Communications (UC)
applications on a single server. These will include the call control (Cisco Unified Communications
Manager), voicemail (Cisco Unity Connection), Contact Center (Cisco Unified Contact Center
Express), Cisco Unified Presence Server (CUPs); all loaded as a virtual instance on the Cisco UCS
servers. This will provide for maximum redundancy, reduced physical requirements and a reduced
power requirement to support the unified voice environment. The City will leverage Cisco UCS C
series M220 M3 servers that will be purchased for the purpose of the voice upgrade project. One of
these servers will be located in the IT services building and the other at the City Hall building.
The Presidio Communications Manager Upgrade Systems Engineering Report for the City of College
Station, dated March 4, 2013 is included and incorporated into this document by reference.
1.1. PRESIDIO Tasks
1.1.1. Pre-Installation
Conduct Execution Phase kick-off and finalize schedule
Gather remaining details as outlined in this report anything labeled TBD must be
provided and completed
Order equipment any additional equipment if required
Gather any spreadsheets or other required data
Ensure all software is available
Ensure all licenses are available
Ensure all hardware is available
Coordinate with COCS and Telcom to ensure customer DIDs are identified and
configured, if needed
In preparation for upgrading Unity 5.0 to Unity Connection 8.6, backup Unity 5.0 using
COBRAS
19
Perform basic network testing to confirm network location and devices are reachable as
required
Confirm outage and testing windows
1.1.2. Phase II – Installing CUCM Cluster
Unboxing and staging of network equipment.
o Confirm all hardware is received
o Acquire licenses from Cisco.
Stage equipment in hardware racks.
Perform installation on UCS hardware.
Perform VM installation on UCS hardware.
Install CUCM Publisher on UCS hardware.
Install CUCM Subscriber on UCS hardware.
CUCM Configuration
o Restore data from disaster recovery backup
o Verify all data was imported successfully
Install Unity Connection on UCS hardware.
Install Unity Failover server on UCS hardware.
o Restore Unity data from COBRAS backup
Verify failover is configured correctly for both CUCM and Unity.
Install and Configure Emergency Responder
o Restore Data from disaster recovery backup.
Install and configure Failover Emergency Responder server
Verify failover of Emergency Responder Server
Install and Configure Jabber server
Install and Configure Unified Call Center Express (UCCX).
o Restore Data from IPCC Express
o Upgrade scripts for version 8.6
Install and configure Failover Unified Call Center Express (UCCX)
Verify failover of Unified Call Center Express (UCCX)
Phase Completion & Acceptance
1.1.3. Phase III – CUCM Cutover
Move Cisco Gateways to new CUCM Cluster.
o Testing of dial-plan / calls between CUCM and PSTN.
Phone migration to new cluster at all locations.
Testing of calls between sites
Testing of phone features.
20
SRST Testing at gateway sites.
Testing of analog gateways (ATA-186, VG224’s and VG248s).
Failover testing of CUCM.
Failover testing of Unity Connection.
Testing inbound/outbound calls.
911 Testing.
Coordinate with COCS and Telcom to ensure customer DIDs are migrated during cut-
over portion of the project.
Assist COCS with load balancing between the new Call Managers
Integrate Call Manager with Active Directory
Install Cisco Uniged Presence Server (CUPs) and configure
Assist COCS to install new call handling scripts on the UCCX
Assist COCS with upload of new ERLs to Verizon E911 System
Assist COCS to install and configure Variphy software on CUCM system
Jabber Testing (optional during this phase, could be rolled out after cut).
o AD contact lookup
o Desktop installation / communicator testing.
o Messenger testing.
1.1.4. Phase III – Voice Gateways
Assist with inserting additional memory and upgrading devices
Phase Completion & Acceptance
1.1.5. Phase IV – Cisco Unity Connections Voice Messaging
Coordinate change window
Communicate changes to users and the need to setup new voicemail boxes
Migrate mailboxes from Unity 5.0 to Unity Connection 8.6
Testing and Acceptance
Phase Completion & Acceptance
1.1.6. Phase V – Cisco Emergency Responder
Coordinate change window
Testing and Acceptance
Phase Completion & Acceptance
1.1.7. Phase VI – Cisco Unified Contact Center Express
Coordinate change window
Testing and Acceptance
21
Provide bridge server needed to perform the upgrade
Phase Completion & Acceptance
1.1.8. Phase VII – Project Closure
Copy Cisco documentation to CD
o Administration Guide
o Solutions Reference Network Design
o Features Guide
o Installation/Upgrade guide
o As Built reports from In-Control.
Meeting with City of College Station
Phase Completion & Acceptance
22
1.2. City of College Station Tasks
1.2.1. Performed Prior to Beginning Upgrade
• Presidio and COCS will work together to ensure COCS has what is needed All currently
installed Call Manager, Unity, Emergency Responder and IPCC/UCCX DVDs (including
Operating Systems needed for Unity and IPCC) will have to be ordered and available
before the installation of the UCS C220 servers.
• Active Directory will be cleaned up and the corresponding fields: IPPhone will be
populated with the correct information prior to the upgrade.
• Phones will need to be upgraded from current version (8.1) to the version used by Call
Manager 8.6.2 (9.3.1.1) cmterm-7945_7965-sccp.9-3-1-1 prior to the cutover in order to
avoid the CPU/Network intense job of upgrading all the phones at once the night of the
upgrade, thus avoiding long downtime, if possible. If this upgrade cannot be
accomplished prior to the cutover, the phone version firmware will be upgraded as part
of the overall systems upgrade, with Presidio assistance.
• Voice Gateways will need to be upgraded to version (15.1.4-M4) c2800nm-
adventerprisek9-mz.151-4.M4.bin, flash will need to be upgraded to 256MB from 64MB
(MEM2800-256CF=) and Memory will need to be upgraded to 512MB (MEM2851-
512D=) in order to be able to fit the upgrade file.
o OTIS 2851
Current IOS version is 124-2.T2
Required IOS version is 15.1(4)M4
Upgrade Requires 512MB RAM and 128MB flash
Currently has 256MB RAM and 64MB flash
o CH 2851
Current IOS version is 124-2.T2
Required IOS version is 15.1(4)M4
Upgrade Requires 512MB RAM and 128MB flash
Currently has 256MB RAM and 64MB flash
o PD 2851
Current IOS version is 124-2.T2
Required IOS version is 15.1(4)M4
23
Upgrade Requires 512MB RAM and 128MB flash
Currently has 256MB RAM and 64MB flash
o CommDevVG224-sccp
Current IOS version is 12.3.6
Required IOS version is 15.1(4)M4
o PD-VG248-1
Current IOS version is 12.3.6
Required IOS version is 15.1(4)M4
o OTIS-VG248-1
Current IOS version is 12.3.6
Required IOS version is 15.1(4)M4
o USC-VG248-1
Current IOS version is 12.3.6
Required IOS version is 15.1(4)M4
o PD-VG248-2
Current IOS version is 12.3.6
Required IOS version is 15.1(4)M4
o CH-VG248-1
Current IOS version is 12.3.6
Required IOS version is 15.1(4)M4
o CH-VG248-2
Current IOS version is 12.3.6
Required IOS version is 15.1(4)M4
o ATA 186
Required IOS version 3.2.4
24
• Unallocated DNs will be removed from the existing call manager cluster before the
backup is taken for the upgrade.
• QoS will be configured on the MAN and LAN during roll out of new voice/data vlan
scheme.
• Cisco Emergency Responder’s ERLs will be modified to reflect new vlans and switches
before the upgrade.
• Cisco Emergency Responder’s ALIs will be modified to reflect correct addresses and will
be all in CAPS in order to comply with new database requirements.
• Cisco Emergency Responder’s ERL DID list will be updated to reflect new layout.
• Informacast will need to be upgraded to version 8.1
• Unused Call Handlers will be removed from Unity before the upgrade.
• Existing service contract with Singlewire will be used to upgrade to version 8.1
• Upgrade HP switched to most recent version. (15.06.0006 for Core Switches)
• Add new Voice VLANs to the HP switches.
• Verify that additional drops, if required, have been installed.
• Procure and position Cat 5 and fiber patch (LC to LC) and (ST to LC) cords as required.
• Enable multicast on voice VLANs only.
• Configure SFTP server for backing up Communications Manager, Unity Connection,
Emergency Responder, Contact Center and Presence Server configurations.
• Provide names of users who will be initially set up for Single Number Reach to Presidio
• Provide names of users who will be initially set up for Unified Messaging to Presidio
• Provide final ERL and ELIN information to Presidio
• Coordinate with Telco for new PRI installation at City Hall
• Coordinate with appropriate departments to determine IPCC script changes to be
implemented during cutover
• Provide VPN access to Presidio personnel as needed.
• Provide Presidio a list of Cisco installation media on hand.
• At PD roll connections from VG248-2 to VG248-1
• Flash all current handsets
• Configure and test new DHCP server
• Upgrade all Gateways and VGs with SPEC'd firmware
25
• Provide Training Area (switch and demo phones).
1.2.2. Phase I –InstallingCUCM Cluster
Provide PRESIDIO a suitable work environment to perform upgrades.
Confirm AD is installed and in production prior to Jabber installation.
Provide PRESIDIO with correct AD parameters for integration between CUCM and AD
(ou, namespace, etc).
Install UCS in hardware racks.
Provide Training Area (switch and demo phones).
Schedule personal to attend training.
1.2.3. Phase V – CUCM Cutover
Provide PRESIDIO a suitable work environment to perform cutover.
Assist in SRST Testing.
Assist in dial-plan testing.
Obtain non-emergency number for scheduling 911 calls for each location.
Upgrade Agent Desktops
Update new server IP addresses on gateways
Ensure new ERL information configured on switches and provided to Verizon E911
system
Re-cable all phone switches (physical move from Cisco to HP switches)
Establish a clear problem escalation path for all users to report issues (COCS Help Desk >
IT Dept >PRESIDIO, etc.).
o Inform users of escalation point of contact.
Schedule downtimes
o Inform users of potential system impact
1.2.4. Phase VI – Project Closure
Meeting with PRESIDIO
Documentation Received &Project Accepted and Signed Off
26
Bill of Materials
27
11286529-05Quote #:
03/20/2013Date:
Page:1 of 2
0
(979) 764-3538
broper@cstx.govEmail:
210.424.3943
Fax:
mbailey@presidio.comEmail:
Calvin DouglasAccount Manager:
From:Michelle Bailey
Presidio Networked Solutions
777 E. Sonterra Blvd.
Suite 300
San Antonio, TX 78258
UC BoMTitle:
Ben RoperTo:
City of College Station
1101 Texas 6 Business
College Station, TX 77840
Phone:Phone:
#Part #Description Qty Price Ext Price
Cisco UC Solution
1 L-CCX-90-ADDON-LIC CCX 9.0 ADDON - eDelivery LICENSES ONLY 1 $0.00$0.00
2 CON-ESW-L90ADDON ESSENTIAL SW CCX 9.0 ADDON - eDelivery LICENSES ONLY 1
for 12 mo(s)
$0.00$0.00
3 L-CCX-90-E-PAK CCX 9.0 autoexpanded eDelivery PAK 1 $0.00$0.00
4 L-CCX-90-A-E-LIC CCX 9.0 ADDON ENHANCED Seat Qty 1 LICENSE 8 $5,550.00$693.75
5 CON-ESW-LCCX90AE ESSENTIAL SW CCX 9.0 ADDON ENHANCED Seat LIC 8
for 12 mo(s)
$1,030.32$128.79
6 UCSS-U-CCX-E-1-1 UCSS for CCX ENH - 1 user One Year Sub 8
for 12 mo(s)
$444.00$55.50
7 MEM2851-512D=512MB DIMM DDR DRAM for the Cisco 2851 3 $5,827.50$1,942.50
8 PVDM2-32=32-Channel Packet Voice/Fax DSP Module 1 $888.00$888.00
9 MEM2800-256CF=256MB CF for the Cisco 2800 Series 3 $1,498.50$499.50
10 VWIC2-1MFT-T1/E1=1-Port 2nd Gen Multiflex Trunk Voice/WAN Int. Card - T1/E1 1 $793.65$793.65
11 UCSC-C220-M3S UCS C220 M3 SFF w/o CPU, mem, HDD, PCIe, PSU, w/ rail kit 2 $3,174.60$1,587.30
12 CON-SNT-C220M3SF SMARTNET 8X5XNBD UCS C220 M3 SFF w/o 2
for 12 mo(s)
$380.00$190.00
13 UCS-MR-1X082RY-A 8GB DDR3-1600-MHz RDIMM/PC3-12800/dual rank/1.35v 8 $1,505.12$188.14
14 UCS-RAID-9266 MegaRAID 9266-8i + battery backup for C240 and C220 2 $2,287.72$1,143.86
15 R2XX-RAID10 Enable RAID 10 Setting 2 $1.12$0.56
16 UCSC-PCIE-IRJ45 Intel i350 Quad Port 1Gb Adapter 2 $1,108.88$554.44
17 UCSC-PSU-650W 650W power supply for C-series rack servers 4 $1,398.60$349.65
18 UCS-CPU-E5-2609 2.4 GHz E5-2609/80W 4C/10MB Cache/DDR3 1066MHz 4 $1,975.80$493.95
19 A03-D500GC3 500GB 6Gb SATA 7.2K RPM SFF hot plug/drive sled mounted 8 $2,708.40$338.55
20 UCSC-SD-16G-C220 16GB SD Card Module for C220 servers 2 $155.40$77.70
21 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 4 $0.00$0.00
22 N20-BBLKD UCS 2.5 inch HDD blanking panel 8 $0.00$0.00
23 UCSC-HS-C220M3 Heat Sink for UCS C220 M3 Rack Server 4 $0.00$0.00
24 UCSC-RAIL1 Rail Kit for C220, C22, C24 rack servers 2 $0.00$0.00
25 R-VMW-UC-FND5-K9 Cisco UC Virt. Foundation 5.0 (2-Socket, 32GB vRAM)2 $2,773.88$1,386.94
26 CON-ESW-UCFND5 ESSENTIAL SW Cisco UC Virt. Foundation 5.0 (2-Socket 2
for 12 mo(s)
$397.50$198.75
27 VMW-UC-FND5-SNS Cisco UC Virt. Foundation 5.0 SnS 2 $0.00$0.00
$33,898.99Total [Cisco UC Solution]:
28
11286529-05Quote #:
03/20/2013Date:
Page:2 of 2
0
Services
28 PS-SVC-FF Fixed Fee for Presidio employee labor
Execution and Go-Live: See Proposal for Additional Details.
1.00 $59,920.00$59,920.00
Execution and Go-LiveDeliverable:
$59,920.00Total [Services]:
Sub Total:$93,818.99
Grand Total:Texas DIR-SDD-1386 CISCO Networking Equip, Product, Services and Tele Network Services $93,818.99
THIS PROPOSAL IS GOVERNED BY THE TERMS AND CONDITIONS SET FORTH IN DIR CONTRACT NUMBER LISTED ABOVE
STATE OF TEXAS vendor ID 17605152499
Customer hereby authorizes and agrees to make timely payment for products
delivered and services rendered, including payments for partial shipments
Customer Signature Date
Presidio Representative Date
29
April 11, 2013
Consent Agenda Item No. 2c
Northgate Substation Construction Contract Re-Bid No. 13-051
To: Frank Simpson, City Manager
From: Timothy Crabb, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
contract between the City of College Station and Power Secure, Inc., in the amount of
$3,452,856.66, plus owner furnished material of $1,237,999.00, for a total bonded project
requirement of $4,690,855.66. The rejection of Bid No 13-001 for the construction of
Northgate Substation at the Finfeather Road location is also being requested.
Relationship to Strategic Goals:
Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract and authorization for
the City Manager to execute the contract.
Summary: On March 14th
The substation was originally to be located at a TAMU site leased to the City on Finfeather
Road (Bid 13-001). Bids were received for Bid 13-001, but a contract was not awarded. At
TAMU’s request, and being mutually beneficial to the City of College Station, the substation
will now be built adjacent to TAMU’s 138 kV Switchyard near Agronomy Road and University
Drive (FM 60), which is Bid No. 13-051. This change requires Bid No. 13-001 to be
rejected.
, 2013, five bids were received by the Purchasing Department,
of which two were letters of “No Bid”. The three remaining bids were evaluated by the
department, and it was determined the low bid was non-responsive due to material
exceptions which were taken. The department is recommending the award of the contract to
the next lowest bidder, Power Secure, Inc.
Budget & Financial Summary: This project is budgeted as part of the FY13 Electric
Capital Improvements Budget. Funding for the project is budgeted in the Electric Utility
Capital Improvements Project Fund. The expenditure for this item is covered by the
Northgate Substation Debt Reimbursement Resolution that was approved by Council on
9/27/12. There is no financial impact for rejecting the bids for Bid No 13-001.
Reviewed and Approved by Legal: Yes
Attachments:
1. Bid Tab
2. A copy of the contract is available in the City Secretary’s office
30
City of College Station - Purchasing Division
Bid Tabulation for #13-051
"Northgate Substation Construction (Rebid)"
Open Date: Thursday, March 14, 2013 @ 4:00 p.m.
Utility Lines Construction Power Secure Pike Electric
Round Rock, TX Midway, FL Mount Airy, NC
Project A
CSU Transmission
Contractor Furnished Labor $661,302.75 $785,800.17 $1,854,399.26
Contractor Furnished Materials $1,124,542.35 $1,279,010.56 $613,275.35
Total Owner Furnished Materials
Total Materials Ordered by Owner but
not delivered $197,267.00 $197,267.00 $197,267.00
Subtotal Project A - CSU Transmission $1,983,112.10 $2,262,077.73 $2,664,941.61
CSU Distribution
Contractor Furnished Labor $467,066.55 $455,411.13 $709,790.00
Contractor Furnished Materials $404,679.38 $523,788.22 $421,041.29
Total Owner Furnished Materials $750.00 $750.00 $750.00
Total Materials Ordered by Owner but
not delivered $896,920.00 $896,920.00 $896,920.00
Subtotal Project A - CSU Distribution $1,769,415.93 $1,876,869.35 $2,028,501.29
TOTAL PROJECT A $3,752,528.03 $4,138,947.08 $4,693,442.90
Project B
CSU Transmission
Contractor Furnished Labor $109,674.60 $85,450.61 $228,488.95
Contractor Furnished Materials $160,594.46 $172,840.95 $119,841.91
Total Owner Furnished Materials $83,618.00 $83,618.00 $83,618.00
Total Materials Ordered by Owner but
not delivered $29,796.00 $29,796.00 $29,796.00
Subtotal Project B - CSU Transmission $383,683.06 $371,705.56 $461,744.86
CSU Distribution
Contractor Furnished Labor $54,956.90 $81,477.60 $179,114.03
Contractor Furnished Materials $91,189.26 $69,077.42 $54,438.41
Total Owner Furnished Materials
Total Materials Ordered by Owner but
not delivered $29,648.00 $29,648.00 $29,648.00
Subtotal Project B - CSU Distribution $175,794.16 $180,203.02 $263,200.44
TOTAL PROJECT B $559,477.22 $551,908.58 $724,945.30
$4,312,005.25 $4,690,855.66 $5,418,388.20
$1,237,999.00 $1,237,999.00 $1,237,999.00
Contractor's Net Bid $3,074,006.25 $3,452,856.66 $4,180,389.20
Bid Certification Y Y Y
Bid Bond Y Y Y
Addendum Acknowledged Y Y Y
*** All totals have been corrected to the written Unit Price ***
Grand Total Owner Furnished Material
Grand Total Bid
(Contract Amount to Bond)
31
April 11, 2013
Consent Agenda Item No. 2d
2013 Blue Cross & Blue Shield Administrative Services Agreement
To: Frank Simpson, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion regarding approval
for the Administrative Services Agreement with Blue Cross and Blue Shield of Texas
for medical, dental and prescription drug plan for calendar year 2013, in the amount
of $423,837.
Relationship to Strategic Goals: Financially Sustainable City
Recommendation(s): Staff recommends approval of the agreement.
Summary: The City’s health plan is self-funded and has contracted with Blue Cross
and Blue Shield of Texas since 2004 to administer claims. An RFP for claims
administration went out in June 2012 and resulted in several proposals. After
extensive analysis and continued negotiations, BCBS was chosen with the best
proposal, which includes a 4% increase to medical administration and no increase on
dental administration from 2012. The prescription drug plan administration has no
fee.
Budget and Financial Summary: Funds are available in the employee benefits
fund.
Reviewed and Approved by Legal: Yes
Attachments: Administrative Services Agreement documents on file in the City
Secretary’s Office.
32
April 11, 2013
Regular Agenda Item No. 1
Vehicle Towing and Storage Services
To: Frank Simpson, Interim City Manager
From: Jeffrey Capps, Chief of Police
Agenda Caption: Public hearing, presentation, possible action and discussion of
awarding a primary contract for vehicle towing and storage services to Excel Towing and a
secondary contract to Kalinec Towing Co., Inc. dba A-1 Towing.
Relationship to Strategic Goals: Sustainable City
Recommendation(s): Staff recommends approval of the contracts.
Summary: Staff solicited proposals for vehicle towing and storage services in December
2012. In February 2013, Council heard a presentation from Assistant Police Chief Brandy
Norris, discussing issues related to the current ordinance governing towing in College
Station. Council requested that staff come back to Council with a recommendation during a
public hearing so that the wrecker companies would be able to share their thoughts in a
public forum.
Staff is recommending approval of a primary contract for vehicle towing and storage
services and a secondary contract for extenuating circumstances beyond the primary
contractor’s control. Eight proposals were received in response to the City’s Request for
Proposal (RFP). Proposals were evaluated and ranked in accordance with the criteria set
forth in the RFP. Evaluated criteria included: qualifications, experience, rates, expenses,
technical approach & understanding of the work to be performed, safety record, compliance,
claims, litigation, reputation and references.
These contracts are services for city generated tows including those from the Police
Department, Fleet Services, or any other City department needing towing services. These
contracts do not include services for consent tows or private property tows.
Budget & Financial Summary: There is no additional budgetary impact to the city
anticipated. The city currently has a budget of $3000 for fleet vehicle towing. The
awarding of these contracts is not anticipated to change the dollar amount budgeted for
this. The estimated annual amount paid in tow fees from private vehicle owners is
$199,000, which is the responsibility of the vehicle owner.
Reviewed and Approved by Legal: Yes
Attachments:
1. Primary Contract for Vehicle Towing and Storage Services with Excel Towing
2. Secondary Contract for Vehicle Towing and Storage Services with Kalinec Towing,
Inc., dba A-1 Towing.
33
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37
38
39
40
41
42
43
44
45
46
47
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---------
TION.
I DATE (MMIDDIYYYY)ACORV® CERTIFICATE OF LIABILITY INSURANCE 04/05/2013~
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S). AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain pOlicies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER ~ff:'CT Steven S Goss
Goss Insurance dlbla WgNriO~E.t): 972-347-4412-~-----~1(;Cr~972-347-4413 ..~
One Stop Insurance Agency ofTexas, Inc I ~t'DI){~SS: steven@stevengoss.com
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Frisco TX 75034 INSURER A: Scottsdale Insurance Company -+--_.---~-.-----~-~-----------~---------- ---..~
INSURED I INSURER B: Burlington Insurance Company --+
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dlbla Kalinec Leasing Company Inc. , INSURER 0: American Safety Insurance Company. I ._
108 San Jacinto r;;URERE:r:;:------- ..--.--Bryan TX 77806 INSURER F: l
COVERAGES CERTIFICATE NUMBER' REVISION NUMBER'
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLlCY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
iNsRI----·-··--·-..-·-·--'ADDLlsUBR I (~lilg~l i(~gr~~Tl~) LIMITSLTR : TYPE OF INSURANCE rINSR 1!/llD POLICY NUMBER
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ANY AUTO BODILY INJURY (Per person) I S
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I
IOPS0051945 09/14/2012 09/14/2013 BODILY INJURY (Per accident) i $
L ....J AUTOS L-. AUTOS
I XJ HIRED AUTOS I XJ NON-OWNED I rpr;,'r';~cict~ht?AMAGE 1$~ AUTOS
Ii i I I I I IS
I i UMBRELLA LIAB !X I OCCUR I I
109/14/20121 09/1412013
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C I X: EXCESS LIAB_~ fJ CLAIMS.~[)~ , 77HX121ABF It: 1$ 3,000,000
i ~ OED T -T;ETENTION $ I is
,WORKERS COMPENSATlON I IT"6~$If'JI¥S I :O~.,IAND EMPLOYERS' LIABILITY YIN, .EL EACH ACCIDENT i$I ANY PROPRIETORIPARTNERlEXECUTIVE
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El. DISEASE· EA EMPLOYEEI $(Mandatory in NH)
If yes, describe under DESCRIPTION OF OPERATIONS below i i EL DISEASE .. POLICY LIMIT I $
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I I l I I
DESCRIPTION OF OPERATlONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of College Station THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROV IONS.Attn: Risk Management
PO Box 9960
College Station TX 77842
ACORD 25 (2010/05) All rights reserved.
The ACORD name and logo are registered marks of ACORD
66
67
April 11, 2013
Regular Agenda Item No. 2
Ordinance Amendment – Tow Truck & Vehicle Business Regulations
To: Frank Simpson, Interim City Manager
From: Jeffrey Capps, Chief of Police
Agenda Caption: Presentation, possible action and discussion regarding an amendment
to Code of Ordinances, Chapter 4, “Business Regulations”, Section 10 “Tow Truck & Vehicle
Storage Business Regulations”.
Relationship to Strategic Goals: Sustainable City
Recommendation(s): Staff recommends approval of the Ordinance Amendment.
Summary: The current ordinance (Ordinance No. 2630) was approved April 24, 2003. It
has not been updated in the ten years since then. Our current ordinance requires the City
to establish and maintain a rotation list for authorization to respond to a “rotation call”
made by the Police Department. The administration of managing this rotation list is
extremely time intensive. Annually, the Police Department oversees the inspection and
permitting of approximately 61 wreckers and 11 vehicle storage facilities that belong to 29
different wrecker companies. To increase efficiency and effectiveness of police time and
efforts, staff is recommending that the rotation requirement be removed from the ordinance
allowing the City to select the most qualified towing operators for fair and reasonable rates
pursuant to a Request for Proposal (RFP) process commonly used for City services.
Furthermore, staff is recommending changes to the maximum fees governed in the current
ordinance. Staff surveyed several other municipalities towing ordinances and found that
they do not regulate private property tow fees, instead they defer to the state regulations
which are currently up to $250.00 for private tows and up to $125 for a drop fee for private
property. If this change is accepted, fees could change as state law changes. The fees
charged by local wrecker companies would be determined by local market conditions as long
as it did not exceed any maximum set by state law.
Other minor changes to the ordinance are being recommended at the advice of the Texas
Department of Licensing and Regulation (TDLR). TDLR was provided a copy of our proposed
changes and suggested some minor changes to the definitions.
Budget & Financial Summary: There is no budgetary or financial impact to the City of
College Station for amending the current ordinance.
Reviewed and Approved by Legal: Yes
Attachments:
1. Amended Ordinance
2. Redlined Ordinance
68
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70
71
72
73
ORDINANCE NO. ____________
AN ORDINANCE AMENDING CHAPTER 4, “BUSINESS REGULATIONS” SECTION
10 “TOW TRUCK & VEHICLE STORAGE BUSINESS REGULATIONS”, OF THE CODE
OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BE AMENDED AS
SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A
PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That CHAPTER 4, “BUSINESS REGULATIONS” SECTION 10 “TOW
TRUCK & VEHICLE STORAGE BUSINESS REGULATIONS”, of the Code
of Ordinances of the City of College Station, Texas, be amended as set out in
Exhibit “A”, attached hereto and made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way affect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor and upon conviction thereof shall be
punishable by a fine of not less than Twenty-Five Dollars ($25.00) or more than
Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the
City Council, as provided by Section 35 of the Charter of the City of College
Station.
PASSED, ADOPTED and APPROVED this _______ day of _____________________, 2013.
APPROVED:
________________________________
Mayor
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
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Chapter 4 Section 10 Tow Truck & Vehicle
Storage Business Regulations Amendment 2
EXHIBIT “A”
That CHAPTER 4, “BUSINESS REGULATIONS” SECTION 10 “TOW TRUCK &
VEHICLE STORAGE BUSINESS REGULATIONS”, of the Code of Ordinances of the City of
College Station, Texas be amended and is to read as follows:
SECTION 10: TOW TRUCK & VEHICLE STORAGE BUSINESS REGULATIONS
A. Definitions.
(1) Consent Tow means any tow of a motor vehicle in which the tow truck is summoned by
the owner or operator of the vehicle or by a person who has possession, custody, or control of
the vehicle. The term does not include an Incident Management Tow or a Private Property
Tow.
(2) Drop Fee means a fee that is offered instead of a towing fee that allows the vehicle
operator to stop the tow without paying the full towing fee and any additional storage fees.
(3) Hooked Up means the vehicle is fully prepared for transport by attachment to a tow
truck, lifted in tow position, with tow lights and safety chains attached, and if required placed
on a dolly in a raised position and the only action remaining is for the tow operator to drive
away.
(4) Non-Consent Tow means any tow of a vehicle that is not a Consent Tow including:
a. Incident Management Tow means any tow of a vehicle in which the tow truck is
summoned to the scene of a traffic accident or to an incident, including the removal of a
vehicle, commercial cargo, and commercial debris from an accident or incident scene.
b. Private Property Tow means any tow of a vehicle authorized by a parking facility
owner without the consent of the owner or operator of the vehicle.
5) Parking Facility means any public or private property used, in whole or in part, for
restricted or paid parking of vehicles. The term includes a restricted space on a portion of an
otherwise unrestricted parking facility, a commercial parking lot, a parking garage, and a
parking area serving or adjacent to a business, church, school, home, apartment complex,
property governed by a property owner's association, or government-owned property leased
to a private person.
(6) Parking Facility Owner means an owner or operator of a parking facility, including
any lessee, employee, or agent of an owner or operator.
(7) Person means an individual, a corporation, organization, business trust, estate, trust,
partnership, joint venture, association, or other legal entity.
(8) Tow Business means the business of towing or removing vehicles compensation, or the
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Chapter 4 Section 10 Tow Truck & Vehicle
Storage Business Regulations Amendment 3
expectation of compensation, regardless of whether the purpose of the towing is to remove,
repair, wreck, store, trade, or purchase vehicles.
(9) Tow Company means an individual, corporation, partnership, or other legal entity
engaged in the tow business and includes the owner, operator, employee or agent of the tow
company, but does not include a political subdivision of the state. For the purposes of this
ordinance, each such legal entity is considered a separate tow company.
(10) Tow Truck means a vehicle, including a wrecker, equipped with a mechanical device
used to tow, winch, or otherwise move another vehicle.
(11) Tow truck license means the certification of registration issued to a tow company by
the State of Texas, listing all tow trucks licensed to operate for that tow company within the
state.
(12) Unauthorized vehicle means any vehicle parked, stored, or located in or on a Parking
Facility without the consent of the Parking Facility Owner.
(13) Vehicle means a device in, on, or by which a person or property may be transported on a
public roadway. The term includes an operable or inoperable automobile, truck, motorcycle,
recreational vehicle, or trailer, but does not include a device moved by human power or used
exclusively on a stationary rail or track.
(14) Vehicle storage facility (VSF) means a garage, parking lot, or any facility owned or
operated by a person other than a governmental entity for storing or parking ten (10) or more
vehicles per year.
(15) Vehicle Storage Facility License means the license issued by the State of Texas
authorizing a business to store vehicles.
B. License required.
(1) Unlawful to operate without license. It shall be unlawful for any person to engage in
the Tow Business and make Non-Consent Tows in the City of College Station unless such
person possesses a current, valid tow truck license that lists each tow truck operated by that
Tow Company.
(2) Vehicle Storage Facility. Each tow company performing Non-Consent Tows shall
utilize a Texas Department of Transportation licensed VSF located within Brazos County.
(3) Police Inspection. Any tow truck performing Non-Consent Tows within the City limits
of College Station may be inspected by an official of the College Station Police Department
at any time the tow truck is being operated on the public streets as a tow truck. Such
inspections may be conducted to ensure required licenses and compliance with this ordinance
and state law. Further, upon the request of the Chief of Police or his designee, a tow company
performing Non-Consent Tows within the City shall produce records from the VSFs used for
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Chapter 4 Section 10 Tow Truck & Vehicle
Storage Business Regulations Amendment 4
Non-Consent Tows to ensure compliance with the maximum rates established under this
ordinance and other requirements of this ordinance and state law.
C. Fees to be charged by tow companies.
(1) Private Property Tows fees are regulated by Texas Occupations Code Section
2308.0575 and Texas Administrative Code Title 16 Part 4 Section 86.455, as amended.
(2) Drop Fees are regulated by Texas Occupations Code Section 2308.0575 and Texas
Administrative Code Title 16 Part 4 Section 86.455, as amended.
D. Driving tow trucks to scene of collision prohibited.
No Tow Company shall drive, or cause to be driven, a tow truck to or near the scene of a
incident on a street within the City unless such Tow Company has been called to the scene by
the College Station Police Department or by a vehicle owner or operator involved in the
incident.
E. Soliciting towing business on City street prohibited.
No Tow Company shall solicit in any manner, directly, or indirectly to a person owning or
operating any vehicle, which is wrecked or involved in an incident on a public street. This
prohibition applies regardless of whether the solicitation is for the purpose of soliciting the
business of towing, repairing, selling, or purchasing such vehicle.
F. Impound tows.
Any police officer investigating an incident or offense within the City may order the
impoundment of any vehicle involved therein when, in the judgment of such officer, criminal
prosecution will be involved as a result of such event, or when it is necessary to impound
such vehicle to secure evidence, or when the owner or occupant of the vehicle is unable or
fails to have such vehicle removed. The fees to be charged for impound tows will not exceed
the maximum rates allowed under this ordinance or state law.
H. Duties of tow companies.
It shall be the obligation of all Tow Companies under this section to operate the Tow
Business in a safe manner, to include, but not be limited to the following:
(1) Taking direction from investigating officer. Upon arrival at the scene of a collision
within the City, tow truck operators shall take directions on when to engage or tow from the
police officer investigating the collision; and
(2) Removing debris of collision. Tow truck operators that engage and tow any vehicle
from the scene of an incident within the City shall remove all debris from the incidnet from
the public street. This duty specifically includes the removal of vehicle parts, glass, and other
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Chapter 4 Section 10 Tow Truck & Vehicle
Storage Business Regulations Amendment 5
debris. Such debris shall be disposed of in a lawful manner which will keep it out of the
gutters, storm sewers, streams, public rights-of-way, or property not belonging to the tow
company.
(3) Disengaging. A tow truck that removes a vehicle from the original location shall not
disengage from the vehicle until the vehicle has been deposited with the appropriate VSF
except when the vehicle is released to the owner or operator or when the owner or operator
specifies the location of disengagement. This restriction is enacted to prohibit tow trucks
from engaging an unauthorized vehicle in a parking facility and moving it to a close location,
then returning for another unauthorized vehicle, ultimately towing all the relocated vehicles
to a VSF.
(4) Drops. A tow truck that has Hooked Up to a vehicle for towing shall release the vehicle
to its owner or operator upon payment of the Drop Fee and will not tow the vehicle, except
when the vehicle is being taken into custody by a police officer.
I. Report of towing of unauthorized vehicle to Police Dispatcher.
The VSF that receives a vehicle from a tow truck that removed the vehicle from private or
public property within College Station and on a non-consent basis shall notify the City of
College Station Police Department office within two (2) hours of receiving the vehicle. The
information to be provided in such notification shall include:
(1) The general description (brand, model, color) of the vehicle towed, including the
state and the license plate, if any; and
(2) The tow company name that towed the vehicle; and
(3) The location/address from which the vehicle was towed and reason; and
(4) The date and time the vehicle was removed from the location; and
(5) The date and time the vehicle was accepted at the VSF; and
(6) The street address and phone number of the VSF where the vehicle is located; and
(7) Such reports shall be made by telephone or in person. A VSF must release vehicles
during the time the VSF accepts vehicles. If the VSF accepts vehicles on a
twenty-four (24) hour a day basis, it shall release vehicles on the same basis, with
one (1) hour notice.
(Ordinance No. 2630 dated April 11, 2013)
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April 11, 2013
Regular Agenda Item No. 3
20-ft Public Utility Easement Abandonment – 1401 University Drive East
To: Frank Simpson, City Manager
From: Bob Cowell, Director of Planning and Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning a 2,722 square foot, 20-foot wide public utility
easement located on Lot 3C of the Gateway Subdivision Lots 3A, 3B, 3C, and 3D, Block 1,
Phase 3 according to the plat recorded in Volume 9112, Page 138 of the Deed Records of
Brazos County, Texas.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This easement abandonment accommodates future development of the tract.
There are no public or private utilities in the subject portion of easement to be abandoned.
The 2,722 square foot, 20-foot wide public utility easement to be abandoned is located on
Lot 3C of the Gateway Subdivision Lots 3A, 3B, 3C, and 3D, Block 1, Phase 3 according to
the plat recorded in Volume 9112, Page 138 of the Deed Records of Brazos County, Texas.
Budget & Financial Summary: N/A
Attachments:
1. Attachment 1 - Vicinity Map
2. Attachment 2 - Location Map
3. Attachment 3 - Ordinance
4. Attachment 4 - Ordinance Exhibit "A"
5. Attachment 5 - Application for Abandonment (On file at the City Engineer’s Office)
79
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Vicinity Map
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80
FOREST DRLocation Map
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Proposed 20-ft PUE Abandonment
81
ORDINANCE NO. _________________
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 0.006 ACRE PUBLIC UTILITY EASEMENT, A
0.006 ACRE PUBLIC UTILITY EASEMENT, AND A 2,722 SQUARE FOOT, 20-
FOOT WIDE PUBLIC UTILITY EASEMENT LOCATED ON LOT 3C OF THE
GATEWAY SUBDIVISION LOTS 3A, 3B, 3C, AND 3D, BLOCK 1, PHASE 3
ACCORDING TO THE PLAT RECORDED IN VOLUME 9112, PAGE 138 OF
THE DEED RECORDS OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of a 2,722 square foot, 20-foot wide public utility easement
located on Lot 3C of the Gateway Subdivision Lots 3A, 3B, 3C, and 3D, Block 1, Phase
3 according to the plat recorded in Volume 9112, Page 138 of the Deed Records of
Brazos County, Texas, as described in Exhibit “A” attached hereto (such portions
collectively hereinafter referred to as the “Easement”); and
WHEREAS, in order for the Easement to be vacated and abandoned by the City Council
of the City of College Station, Texas, the City Council must make certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Easement in
the manner and as described in Exhibit "A" attached hereto and made a
part of this ordinance for all purposes.
1. Abandonment of the easement will not result in property that does not
have access to public roadways or utilities;
2. There is no public need or use for the Easement;
3. There is no anticipated future public need or use for the Easement;
4. Abandonment of the Easement will not impact access for all public
utilities to serve current and future customers;
PART 2: That the Easement described above and in Exhibit “A” attached hereto be
abandoned and vacated by the City.
82
ORDINANCE NO. __________________ Page 2
PASSED, ADOPTED and APPROVED this _______ day of _________________, 2013.
APPROVED:
____________________________________
Mayor
ATTEST:
______________________________
City Secretary
APPROVED:
______________________________
City Attorney
83
Easement Abandonment
within
Lot 3C, Block 1
The Gateway, Phase 3
Richard Carter Survey, A-8
College Station, Brazos County, Texas
Field notes of a 20' wide strip or parcel of land, lying and being situated in the Richard
Carter Survey, Abstract No.8, College Station, Brazos County, Texas, and being part of Lot
3C, Block 1, 2.00 acres, according to the final plat of The Gateway Subdivision Lots 3A, 3B,
3C and 3D, Block 1, Phase 3, being a Replat of The Gateway Subdivision, Lot 1, Block 1,
Phase 3, 6.21 acres recorded in Volume 9112, Page 138, of the Official Records of Brazos
County, Texas, and said 20' strip being more particularly described as follows:
COMMENCING at an "x" found in a concrete sidewalk located in the northwest line of
the beforementioned Lot 3C, Block 1, the said "x" also being at the north corner of a 20' wide
public utility easement as described in Volume 6372, Page 138, of the Official Records of
Brazos County, Texas, an "x" found in concrete marking the north corner of the said Lot 3C,
bears N 41° 55' 26" E -66.36 feet;
THENCE S 48° 04' 07" E along the northeast line of the beforementioned 20' public
utility easement for a distance of 42.87 feet to a 60d nail set at the PLACE OF BEGINNING of
this description;
THENCE S 48° 04' 07" E continuing along the northeast line of the beforementioned 20'
public utility easement for a distance of 144.39 feet to a 60d nail set;
THENCE S 64° 25' 52" W crossing the beforementioned 20' public utility easement for a
distance of 21.65 feet to a 60d nail set in the southwest line of the beforementioned 20' public
utility easement;
THENCE N 48° 04' 07" W along the southwest line of the beforementioned 20' public
utility easement for a distance of 127.82 feet a 60d nail set;
THENCE N 19° 25' 52" E crossing the beforementioned 20' public utility easement for a
distance of 21.65 feet to the PLACE OF BEGINNING, containing 2722 square feet of land,
more or less.
Surveyed: June, 2009
Revised: F eb u....1il.1~3BY:c§M
S. M. Kling
RP.LS. No.2
Prepared 02/12/13
Kes13-staybridge ezmt abandonment -2722sq.ft 412900.docx
84
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85
April 11, 2013
Regular Agenda Item No. 4
Recommendation to Name Park Facilities
To: Frank Simpson, Interim City Manager
From: David Schmitz, Director, Parks and Recreation Department
Relationship to Strategic Goal: Providing Core Services and Infrastructure
Agenda Caption: Presentation, possible action, and discussion regarding a
recommendation to name three neighborhood park properties currently known as The
Barracks, Castlegate II, Park A, and Castlegate II, Park B.
Recommendation: Staff recommends approval of the request to name the three park
facilities.
Summary: This request is in regards to three neighborhood park properties that have yet
to be formally named. During a meeting of the Parks and Recreation Advisory Board
Naming Subcommittee on Tuesday, March 12, 2013, the subcommittee members and staff
discussed suggestions for the naming of these new park properties and agreed that The
Barracks property would be Barracks Park (3.3 Acres); Castlegate II, Park A would be
named Excalibur Park (3.76 Acres); and, Castlegate II, Park B, would be named Camelot
Park (1.837 Acres), in keeping with the castle theme of the subdivision. Currently, these
parks are in the beginning stages of development by the developer of the subdivisions and
the parks will be turned over to the city upon completion of their development.
That same evening of March 12th
, the Naming Subcommittee made their recommendations
to the full advisory board at their regular monthly meeting and the Board moved
unanimously (7-0), in favor of the names chosen, pending approval by the City Council as
outlined in the City of College Station Naming of City Facilities & Sub-facilities policy.
Budget & Financial Summary: Funding for signage of the three properties will come from
the appropriately related Park Land Dedication Zone Escrow funds.
Attachments:
1) Parks and Recreation Advisory Board Meeting Minutes, March 12, 2013
2) Naming of City Facilities & Sub-facilities Policy
86
PARKS AND RECREATION ADVISORY BOARD
AGENDA
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov.
TUESDAY, MARCH 12, 2013
REGULAR MEETING MINUTES ~ 7:00PM
Wolf Pen Creek Green Room
1015 Colgate
College Station, TX 77840
Staff Present: David Schmitz, Director; Amy Atkins, Assistant Director-Operations; Pete
Vanecek, Senior Parks Planner; Heather Lupoli, Board Secretary
Board Present: Jon Denton, Chair; David Ohendalski; Louis Hodges; Shawn Reynolds; Ida
Bellows; Sherry Ellison; Billy Hart
Visitors: Jonathan Jones
1. Call to order and Roll Call
. The meeting was called to order with a quorum present at 7:05 PM.
2. Possible action concerning requests for absences of members.
Debe Shafer and Fred Medina had
sent in a request for absence. Louis Hodges made a motion to approve the absence request submitted,
and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion
passed unanimously.
3. Hear visitors.
Hearing none, this item was closed
4. Consideration, possible approval, and discussion of minutes from the meeting of February 12,
2013.
Jon Denton made change on #2 to Shawn Reynolds motioned. It was confirmed by reviewing audio
file from that meeting and it was seconded by David Ohendalski. Shawn Reynolds made a motion to
approve the minutes with the change, and Sherry Ellison seconded the motion. The vote was called. All
were in favor, and the motion passed unanimously.
5. Review and decision on FY 13-14 PARD User Fees
. Billy Hart made a motion to approve the fees as
submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
6. Discussion on the naming of Castlegate II A&B parks and the Barracks Park.
Discussion on the
naming of three Parks followed. Castlegate II A was proposed to go to council as Excalibur, Castlegate II
B was proposed to go to council as Camelot and The Barracks will go to council proposed as the
Barracks. Louis Hodges motion to approve the proposed names and Sherry Ellison seconded the motion.
The vote was called. All were in favor, and the motion passed unanimously.
7. Update on Senior Games .
.
This was an informational item only, and no action was taken.
8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for
FY13This
was an informational item only. Billy Hart suggested the document needed to be updated.
9. Report, possible action, and discussion concerning the current Capital Improvements Program:
87
Capital Improvements and Park Land Dedication Project Lists of February 2013.
Pete
Vanecek, Senior Park Planner, reported on Capital Improvements and Park Land Dedications
Project list. This was an informational item only, and no action was taken.
Pete Vanecek, Senior Park Planner, reported on Dedications of Less than Five Acres. This
was an informational item only, and no action was taken.
Dedications of Less than Five Acres
10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
Next Regular Meeting ~ April 9, 2013
The Big Event Report
Update from Greenways, Vanessa Garza
Process for Marathons
11. Adjourn.
Billy Hart made a motion to adjourn the meeting, and Shawn Reynolds seconded the motion.
The vote was called. All were in favor, and the meeting adjourned at 7:53 PM.
88
Approved by Council May 14, 2012
CITY OF COLLEGE STATION
NAMING OF CITY FACILITIES AND SUB-FACILITIES
Approved May 14, 2012
To establish uniform procedures and criteria for the naming of City-owned facilities and sub-facilities
located in the City of College Station.
PURPOSE
Facility: Major City-owned buildings, parks and trails built for permanent use.
DEFINITIONS
Sub-Facility: Minor City-owned structures within a Major Facility, including but not limited to:
swimming pools, pavilions, tennis courts, large water features, trail sections or meeting rooms.
The City Council shall have the authority to name City-owned facilities and sub-facilities according to
the procedures and criteria established below.
POLICY
General Naming Criteria and Guidelines.
In order to be considered a qualifying name, the proposed name for a facility or sub-facility must
satisfy one of the following criteria:
A. Be descriptive of a geographic location or a significant natural feature in or near the facility,
or an adjoining subdivision, street, or school.
B. Commemorate historical events, groups or individuals that remain of continued importance
to the City, region, State, and/or Nation.
C. Commemorate individuals who are deceased and have a history of exceptional community
service or contributions to the facility’s best interests and purposes, such as:
a. Involvement in a leadership role in civic organizations that are devoted to community
improvement;
b. Assistance to the underprivileged, as well as people with physical or intellectual
disabilities;
c. Active promotion of effective programs for youth or senior citizens within the
community;
d. Active promotion of and organizing community events and activities that have enriched
the quality of life within the community;
e. Active promotion of and directed efforts to improve the aesthetic appearance and
environmental quality of the community; or
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Approved by Council May 14, 2012
f. Leading efforts to collect, promote and retain the historical heritage of the community.
D. Commemorate individuals who made significant contributions to the City’s acquisition or
development of the facility.
a. If a facility is named to commemorate or honor an individual or group, the relative
importance of the facility to be named after the individual or group should match the
respective stature, characteristics and contributions. The following circumstances may
be considered in naming of a facility after a donor, benefactor or group:
i. Land for the majority of the facility was deeded to the City;
ii. Contribution of a minimum of 50% of the capital construction costs associated
with developing the facility; or
iii. Provision of an endowment for at least 50% of a facility’s estimated useful life for
the continued maintenance and/or programming of the facility.
b. The City Council may alter these guidelines if deemed necessary.
c. The City reserves the right to utilize criminal background checks as part of the vetting
process in order to ascertain an honoree’s good character.
E. Recognize organizations involved in a public-private partnership with the City that have
made significant financial or capital contributions to the acquisition or development of the
facility. This includes any Naming Rights Agreement approved by City Council.
F. Have historical, cultural, or social significance for future generations.
G. Research indicates that the area around the facility, or the facility itself, has been commonly
named in an unofficial capacity by residents.
Restrictions on the Naming of Public Facilities and Sub-Facilities.
A. No duplication of other facility’s or sub-facility’s names To minimize confusion, facilities will
not be subdivided beyond the level of sub-facilities for the purpose of naming unless there
are readily identifiable physical divisions such as roads or waterways.
B. Facility names that might be considered discriminatory or derogatory will not be
considered.
C. Facility names will not advocate for or promote a current political figure, political affiliation,
ideology or religion.
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Approved by Council May 14, 2012
Guidelines for Naming Process
PROCEDURE
Naming of Major Facilities
A. A permanent name for the facility should be finalized no later than the 50% completion
mark in the construction or acquisition process.
a. Prior to the permanent naming of a facility, the location shall be referred to by its
address or location designation until the facility is given an official name.
B. The City will utilize a Council Facilities Task Force to facilitate the naming of facilities.
C. The Council Facilities Task Force will proceed with the naming of a facility according to the
following:
a. The facility naming process is initiated with the approval of the design, construction or
acquisition of a facility.
b. The City Council may choose from a variety of sources for name recommendations (i.e.
Council member, staff or donor recommendations, historical review of the site,
recommendations from the Parks and Recreation Advisory Board, recommendations
from previous owners, etc.). Names may be suggested by citizens and/or community
groups by submission to the Mayor, City Council or City Manager.
c. Names may be submitted by the departmental owner of the facility, executive
management, the Mayor or members of the City Council.
d. All names for City facilities will be approved by a majority City Council vote regardless of
the source of the name’s recommendation.
Naming of Sub-Facilities
A. All requests for the naming or renaming of a sub-facility shall be made in writing to the
Director of Parks and Recreation for parks sub-facilities or to the City Manager for all other
sub-facilities. Written requests should at a minimum contain the following:
a. The proposed name;
b. Reasons for the proposed name;
c. Written documentation indicating community support for the proposed name (if
applicable);
d. If proposing to name a facility within a park, include a description/map showing the
location of the facility; and
e. If proposing to name a facility after an individual, group, donor or benefactor, include
documentation of that person or group’s significance and good reputation in the City’s,
State’s, or Nation’s history. Please refer to the commemorative naming conditions for
an individual found in this policy.
B. Upon receipt, the Director of Parks and Recreation or the City Manager will:
91
Approved by Council May 14, 2012
a. Review the proposed request for its adherence to the policies of the City of College
Station and
b. Ensure that supporting information has been authenticated, particularly when an
individual’s name is proposed as the facility’s or sub-facility’s name.
C. When deemed appropriate, the City Manager will recommend the Facilities Task Force
review sub-facility renaming suggestions.
D. The Facilities Task Force will review the sub-facility naming request at a Facilities Task Force
meeting and make a recommendation to the City Council. In all cases, the City Council will
have the final authority in accepting or rejecting the naming proposal by majority.
Guidelines for Re-Naming Process.
A. The renaming of facilities or sub-facilities is discouraged. It is recommended that efforts to
change a name be subject to a critical examination so as not to diminish the original
justification for the name or discount the value of the prior contributors.
a. Parks or other facilities named by deed restriction shall not be considered for renaming.
b. Parks and facilities named after individuals shall not be renamed unless it is determined
that the individual’s personal character is or was such that the continued use of the
name for a facility would not be in the best interest of the City or community.
Exceptions may be considered in cases of changes in use of facilities or for facility
demolitions.
B. If it is decided by the City Manager that it is in the best interest of the City to rename a
major or sub-facility, it may be renamed in accordance with the criteria and guidelines
outlined in the procedures of this policy.
Plaques, Markers and Memorials.
A. Plaques, markers and memorials may be incorporated into a facility or sub-facility during
the design phase of the project. Plaques, markers, and memorials that are incorporated
into the design of a facility will be subject to the same oversight and controls as applicable
to the rest of the project.
B. Plaques, markers, and memorials added to a facility or sub-facility after its completion and
opening will be designed and installed according to the City’s Dedication Plaque Policy.
92