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Home My WebLink About03/14/2013 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Consent No. 2a - Minutes Coversheet revised 6 Workshop 7 Regular 12 Consent No. 2b - TAMUS Ground Lease/Interlocal Cooperation Agreement/Easement Release Coversheet revised 17 Consent No. 2c - 3385 Barron Cutoff Rd. Owner Agreement – Home Reconstruction Loan Program Coversheet revised 18 Agreement 19 Timeline 26 Consent No. 2d - HSC Parkway Waterline Extension Construction Contract Coversheet revised 28 Bid Tabulation 29 Location Map 33 Consent No. 2e - Water Meter Replacement Program Coversheet revised 34 HGAC Quote 35 Consent No. 2f - FM 2154 Sidewalk Improvements Project (ST- 1203)Resolution Determining Need and Necessity for Easement Acquisition Coversheet revised 36 Project Map 37 Needs Resolution 38 Consent No. 2g - Annual Janitorial Supply Purchases Coversheet revised 44 Renewal Letter 45 Consent No. 2h - Roadway Condition Analysis and Pavement Management Plan Update Coversheet revised 46 Consent No. 2i - Street Maintenance Annual Agreements Coversheet revised 47 Bid Tabulation 48 Cholla Bid Withdrawal Letter 49 Regular No. 1 - Public Hearing on Right-of-Way Abandonment 201 Montclair Avenue Coversheet revised 50 Vicinity Map 51 Location Map 52 Ordinance 53 Ordinance Exhibit 55 1 Regular No. 2 - Public Hearing on Utility Easement Abandonment 8751 Health Science Center Parkway Coversheet revised 56 Vicinity Map 57 Location Map 58 Ordinance 59 Ordinance Exhibit 67 2 CITY OF COLLEGE STATION Home ofTexas A&M University'Mayor Counci1 members Nancy Berry Blanche Brick Mayor Pro Tern Jess Fields Karl Mooney John Nichols Interim City Manager Julie M. Schultz Frank Simpson James Benham Agenda College Station City Council Regular Meeting Thursday, March 14,2013 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Councilor staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for: • February 28, 2013 Workshop • February 28, 2013 Regular Council Meeting b. Presentation, possible action and discussion concerning approval of: (1) a ground lease from T AMUS to College Station for property located generally northeast of the intersection of Wellborn Road and University Drive for the purpose of constructing an electrical substation, (2) an interlocal agreement between College Station and T AMU providing the terms and conditions necessary for the construction of an electrical substation on the ground lease site, and (3) a release of an existing right-of-way easement conveyed from TAMUS to College Station by instrument dated August 8, 2006, recorded in Volume 7572, Page 179, of the Real Property Records of Brazos County, Texas. City Council Regular Meeting Page 2 Thursday, March 14,2013 c. Presentation, possible action, and discussion regarding approval of the Owner Agreement for the Home Reconstruction Loan Program activity at 3385 Barron Cutoff Rd. and 1022 Crested Point. d. Presentation, possible action and discussion regarding award of a construction contract with Brazos Paving, Inc. in the amount of$I,169,504.48 for the HSC Parkway Waterline Extension. e. Presentation, possible action, and discussion regarding water meter purchase contract WM08-10 with Aqua Metric Sales Co. in the amount of$133,639. f. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of easements needed for the FM 2154 Sidewalk Improvements Project and public utilities. g. Presentation, possible action and discussion regarding the first renewal of Bid No. 12-048 with ProSTAR Industries for the purchase ofjanitorial supplies in an amount not to exceed $58,654.66. h. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Gessner Engineering, LLC in the amount of $57,200 for a roadway condition analysis and pavement management plan update. 1. Presentation, possible action and discussion on bid awards for annual street maintenance agreements for asphalt pavement repair with Brazos Paving, Inc in the amount of $79,000; resealing concrete joints with Larry Young Paving, Inc in the amount of $30,000; crack sealing with Kuntz Contracting Corp in the amount of $162,500; and microsurfacing with Viking Construction, Inc in the amount of $342,000. Regular Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is-closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.0201 acre right-of-way, which is located on Lot 15 of Block 1 of the College Park Addition according to the plat recorded in Volume 38, Page 602 of the Deed Records of Brazos County, Texas. City Council Regular Meeting Page 3 Thursday, March 14,2013 2. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.55 acre portion of a 20 foot Utility Easement, which is located in the 324.83 acre tract in the J. H. Jones Survey, Abstract No. 26 according to the deed recorded in Volume 4023, Page 91 of the Deed Records of Brazos County, Texas. 3. Adjourn. Iflitigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ~?~~ Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, March 14, 2013 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice and Agenda were posted on March 8, 2013 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by ___________ Dated this __day of _______, 2013 By________________ Subscribed and sworn to before me on this the __day of _______, 2013. Notary Public -Brazos County, Texas My commission expires: _____ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. March 14, 2013 City Council Consent Agenda Item No. 2a City Council Minutes To: Frank Simpson, Interim City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: • February 28, 2013 Workshop • February 28, 2013 Regular Council Meeting Attachments: • February 28, 2013 Workshop • February 28, 2013 Regular Council Meeting 6 WKSHP022813Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION FEBRUARY 28, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Frank Simpson, Interim City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 4:36 p.m. on Thursday, February 28, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-Personnel, §551.076-Security, and §551.087-Economic Development Negotiations, the College Station City Council convened into Executive Session at 4:36 p.m. on Thursday, February 28, 2013 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: 7 WKSHP022813Minutes Page 2 • City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922. • College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX • Tom Jagielski v. City of College Station, Cause No. 12-002918-CU-361, In the 361 st • State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85th District Court, Brazos County, Texas District Court of Brazos County, Texas B. Consultation with Attorney to seek advice; to wit: • Legal Advice concerning acquisition of right-of-way located generally at Lodge Street and University Drive. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Municipal Judge • City Manager D. Deliberation on the deployment, or specific occasions for implementation, of security personnel or devices or a security audit; to wit: • City Hall security E. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Discuss economic development incentive negotiations with TAMUS The Executive Session adjourned at 6:03 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. Presentation to the Mid-East Texas Dietetic Association (METDA) proclaiming March 2013 as National Nutrition Month. Mayor Berry presented a proclamation to Meghan Windham, President-Elect with the Mid-East Texas Dietetic Association (METDA), proclaiming March 2013 as National Nutrition Month. 4. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled for discussion. 8 WKSHP022813Minutes Page 3 5. Presentation, possible action, and discussion of the current state of the Police Department. Chief Jeff Capps presented the 2013 State of the Department which detailed the CSPD Profile, City growth and call activity, and what to expect for the future. He noted the vision of the College Station Police is to be regarded by our community and our profession as a premier law enforcement agency in the nation. The goals established to attain this vision are to reduce crime, to reduce the fear of crime, to improve the overall quality of life in the community, and to build and maintain effective partnerships. He reported that the department has one hundred twenty eight authorized sworn personnel, sixty authorized civilian personnel, and fourteen temp/seasonal employees. Of those, ninety seven employees have educational degrees – twenty one Associates, sixty nine Bachelors, and seven Advanced Degrees. Personnel received over 15,560 training hours in 2012, including 7,000 hours for Police Recruits at the Basic Police Academy. The budget for FY2012 is $16.5 million. They have five re-accreditations in law enforcement (Flagship status) and three re-accreditations for Communications (Gold standard) from the Commission on Accreditation for Law Enforcement Agencies. The Organizational Function Chart is divided into four areas: Operational Support Bureau, Field Operations Bureau, Administrative Support Bureau, and direct reports. Chief Capps reported the number of calls handled by Police Personnel has dropped 3% from 2011 to 2012. The overall increase in the past 6 years has been 38%. Graphs were presented to demonstrate calls for service vs. self-initiated, response time, and major crime statistics. During 2012, they began seeing an increase in Aggravated Robberies involving the theft of narcotics. A brief overview of 2012 significant events was provided, including a Criminally Negligent Homicide which occurred in the 3100 block of Cain Road, a Double Fatality Crash at Holleman and Texas Avenue, the Wal-Mart Shooting Incident, and the Fidelity shooting. Equipment needs for the department include rifles for all sworn Police Officers (67 additional rifles) and Level III Ballistic Vests for all Patrol Officers (120 additional vests needed). A Specialized Unit is expected to be fully activated in October of 2013. It will primarily cover the Northgate area during peak call volume times and will also be utilized to address problem crime areas. A Community Enhancement Unit, with one officer per sector, will identify problems and work for solutions. It is a mission specific operation whose objective is to improve the quality of life for the residents of our community through crime disruption and reduction and neighborhood empowerment. As for the future of the department, they will continue to monitor the effects of development and growth related to resource needs and will continue to evaluate the feasibility of adding a ninth Beat with a Beat Sergeant and six officers. They also look forward to an enhanced volunteer program, an upgraded computer automated Dispatch/Records Management System, and the continued growth of the department proportionally between sworn and civilian staff. The 9 WKSHP022813Minutes Page 4 timeline for modifications and implementation for the spatial needs of the department will vary and is dependent on the economy and available funds of the City. No action was required. At 7:15 p.m. the Workshop recessed in order to go into the Regular Meeting. The Workshop reconvened at 10:00 p.m. 6. • Council Calendar • March 4 Bicycle, Pedestrian & Greenways Advisory Board Meeting, Council Chambers, 3:00 p.m. • March 7 P&Z Workshop/Meeting, Council Chambers, 6:00 p.m. (Jess Fields, Liaison) • March 7 GB Foundation presents "Nancy Gibbs and Michael Duffy" at Annenberg Presidential Conference Center, 6:00 p.m. March 14 Executive Session/Workshop/Regular Meeting at 5:00, 6:00 & 7:00 p.m. Council reviewed the Council calendar. 7. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Mooney asked to discuss the viable meeting space alternatives to the Conference Center. Councilmember Nichols asked to discuss how the City could communicate with TXDOT regarding the 75 mph speed limit on Highway 6. Councilmember Benham reminded staff that his request for a discussion on block length was three months old. Councilmember Fields asked to discuss how Council brings up new agenda items. There was no consensus. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and 10 WKSHP022813Minutes Page 5 Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Nichols reported on the Brazos County Health Department Board. Councilmember Brick also reported on the Brazos County Health Department Board. Mayor Berry reported on Blinn College Brazos Valley Advisory Committee. Executive Session In accordance with the Texas Government Code §551.074-Personnel, the College Station City Council convened into Executive Session at 10:14 p.m. on Thursday, February 28, 2013 in order to continue discussing matters pertaining to: A. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager The Executive Session adjourned at 10:49 p.m. Take action, if any, on Executive Session. No action was required from Executive Session. 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 10:50 p.m. on Thursday, February 28, 2013. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 11 RM022813 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION FEBRUARY 28, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Frank Simpson, Interim City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:25 p.m. on Thursday, February 28, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request . Citizen Comments There were no citizen comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • February 14, 2013 Workshop • February 14, 2013 Regular Council Meeting 12 RM022813 Minutes Page 2 2b. Presentation, possible action, and discussion Semi-Annual Report on Impact Fees 92- 01, 97-01, 97-02B, 99-01,03-02. 2c. Presentation, possible action, and discussion regarding approval of a contract, #13-123, between the City of College Station and Brazos Paving Inc. in the amount of $69,069.40 to construct the Dexter Street Sidewalks Project. 2d. Presentation, possible action and discussion regarding approval of a contract between the City of College Station and Siemens Industry Inc. in the amount of $66,958.94 for the purpose of Building Access Security and Closed Circuit Security Cameras installation. 2e. Presentation, possible action, and discussion on a Professional Services Contract with Arcadis US, Inc., in the amount of $364,529, for the design, bidding, construction administration services and construction materials testing for improvements to the Sandy Point Pump Station. 2f. Presentation, possible action, and discussion regarding approval of a contract, #13-137, between the City of College Station and Vox Construction, LLC. in the amount of $175,690.92 to construct the University Drive Sidewalk Improvements Project. 2g. Presentation, possible action and discussion on a bid award for the annual agreement for various electrical items and electric meters to be stored in inventory as follows: HD Supply $35,988.92; Techline $352,124.00; Priester-Mell & Nicolson $134,684.00; Texas Electric Cooperatives $277,062.00; KBS Electrical Distributors $218,998.75; Wesco $58;552.10. Total estimated annual expenditure is $1,077,409.77. 2h. Presentation, possible action and discussion on approving annual water meter purchases from Aqua Metric Sales Company through the Houston-Galveston Area Council (HGAC) contract (#WM08-12). Based on the attached contract unit pricing, the estimated annual expenditure for water meters is: $300,868.30. 2i. Presentation, possible action and discussion regarding the first renewal of the annual price agreement for wire and cable with Techline for an amount not to exceed $809,550.00. 2j. Presentation, possible action and discussion regarding release of lien for 65 acres the City owns on Rock Prairie Road. 2k. Presentation, possible action and discussion regarding the traffic contact report required annually by Senate Bill 1074, of the Texas 77th legislative session. 2l. Presentation, possible action, and discussion on a construction contract with Dudley Construction, Ltd., in the amount of $54,905.00, for rehabilitation, additions, and upgrades to water lines and existing water fountains at various locations throughout Wolf Pen Creek Park, Project Number PK13-07. 2m. Presentation, possible action, and discussion on Resolution 02-28-13-2m, for the application and acceptance of an Office of the Governor, Criminal Justice Division (CJD) Grant for the purchase of equipment. 13 RM022813 Minutes Page 3 2n. Presentation, possible action, and discussion concerning the City Internal Auditor's Contract Administration audit report. 2o. Presentation, possible action, and discussion regarding approval of the Brazos Valley Wide Area Communications System (BVWACS) Capital Improvement Project, and authorizing the City's cost share of $72,428.93 to be paid to the BVW ACS Managing Entity (BVCOG). No items were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding approval of recommendations made by the Joint Task Force on Neighborhood Parking. At approximately 7:33 p.m., Mayor Berry opened the Public Hearing. Buck Prewitt, 2302 Scotney Court, stated he has attended the stakeholder meetings and thanked the members of the sub-committee. He said he is glad to see the mandatory fire hydrant protection zone removed from the recommendations. He noted that only one of the additional solutions proposed would not add to development costs: restricting parking to only one side of the street. He also expressed approval of the requirement of one parking space per bedroom. The other options may reduce the density and add some costs; however, the development community is in favor of safety. There being no further comments, the Public Hearing was closed at 7:36 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Benham, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to accept the recommendations made by the Joint Task Force on Neighborhood Parking so that staff can proceed with drafting an ordinance for Council’s consideration. The motion carried. 2. Public Hearing, presentation, possible action, and discussion approving Ordinance 2013- 3481, vacating and abandoning a 0.006 acre public utility easement, a 0.006 acre public utility easement, and a 0.072 acre public utility easement located on Lot 2R of the William Brooke Hunter Estates Subdivision according to the plat recorded in Volume 7627, Page 19 of the Deed Records of Brazos County, Texas. At approximately 8:21 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:21 p.m. 14 RM022813 Minutes Page 4 MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013- 3481, vacating and abandoning a 0.006 acre public utility easement, a 0.006 acre public utility easement, and a 0.072 acre public utility easement located on Lot 2R of the William Brooke Hunter Estates Subdivision according to the plat recorded in Volume 7627, Page 19 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3482, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 6.326 acres located at 301 Southwest Parkway from PDD Planned Development District to PDD Planned Development District to amend the Concept Plan. At approximately 8:25 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:25 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013- 3482, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 6.326 acres located at 301 Southwest Parkway from PDD Planned Development District to PDD Planned Development District to amend the Concept Plan. The motion carried unanimously. 4. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3483, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 1.27 acres from R-l Single-Family Residential to 0 Office for the property located at 1402 Earl Rudder Freeway South, generally located at the northwest corner of Earl Rudder Freeway South frontage road and University Oaks Boulevard. At approximately 8:35 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:35 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013- 3483, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 1.27 acres from R-l Single-Family Residential to 0 Office for the property located at 1402 Earl Rudder Freeway South, generally located at the northwest corner of Earl Rudder Freeway South frontage road and University Oaks Boulevard. The motion carried unanimously. 5. Presentation, possible action, and discussion on a City Participation Agreement for design and reconstruction of Church Avenue being made per City Code of Ordinances, Chapter 12, Unified Development Ordinance, Section 8.5, Responsibility for Payment for Installation Costs for a total requested City participation of $111,095.00 and an ordinance 15 RM022813 Minutes Page 5 pursuant to Section 212.072(b) of the Texas Local Government Code, authorizing the City Participation Agreement. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to approve a City Participation Agreement contingent upon Campus Acquisition submitting a performance bond to the City in the form approved by the City and to approve Ordinance 2013-3484 required under Section 212.072(b) of the Local Government Code. The motion carried unanimously. 6. Presentation, possible action, and discussion regarding contracting for vehicle towing and storage services. Assistant Chief Brandy Norris provided a presentation on vehicle towing and storage services and requested direction from Council on the feasibility of possibly moving away from a rotation system. Council directed staff to go forward, address some of the concerns posed tonight, and return with a draft ordinance and hold a Public Hearing at a future date. Staff expects the earliest date to be March 28. 7. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 9:59 p.m. on Thursday, February 28, 2013. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 16 March 14, 2013 Consent Agenda Item No. 2b TAMUS Ground Lease/Interlocal Cooperation Agreement/Easement Release To: Frank Simpson, Interim City Manager From: Timothy Crabb, Director of Electric Utilities Agenda Caption: Presentation, possible action and discussion concerning approval of: (1) a ground lease from TAMUS to College Station for property located generally northeast of the intersection of Wellborn Road and University Drive for the purpose of constructing an electrical substation, (2) an interlocal agreement between College Station and TAMU providing the terms and conditions necessary for the construction of an electrical substation on the ground lease site, and (3) a release of an existing right-of-way easement conveyed from TAMUS to College Station by instrument dated August 8, 2006, recorded in Volume 7572, Page 179, of the Real Property Records of Brazos County, Texas. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends Council approve the above described ground lease, interlocal agreement, and release. Summary: The Northgate Substation will serve future load in the Northgate and Biocorridor areas. The original placement for this substation has been relocated to a new location on TAMU property adjacent to their substation which serves the campus. This site will require a new 50 year lease of property from TAMU and various easements for electric distribution feeder routes from this site. In consideration for these concessions, COCS will relinquish the use of an easement along FM 2818 and reimburse TAMU $300,000.00 for the relocation of parking area displaced by the substation site. Budget & Financial Summary: Funds are available as budgeted and approved in the Electric Utility Capital Improvement Projects Fund. Reviewed and Approved by Legal: Yes Attachments: • ILA between the City of College Station and Texas A&M University-Northgate Electric Substation • Ground Lease Agreement • Release of Right-of-Way Easement 17 March 14, 2013 Consent Agenda Item No. 2c 3385 Barron Cutoff Rd. Owner Agreement – Home Reconstruction Loan Program To: Frank Simpson, Interim City Manager From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding approval of the Owner Agreement for the Home Reconstruction Loan Program activity at 3385 Barron Cutoff Rd. and 1022 Crested Point Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy Recommendation(s): Staff recommends approval. Summary: At their October 27th meeting, the Council approved guidelines for a Home Reconstruction Loan Program. The guidelines make reconstruction an option for clients unable to rehabilitate their homes under the City’s Home Rehabilitation Loan Program. Guidelines also allow for the demolition of a current structure and the subsequent purchase of a suitable replacement dwelling should the Owner’s current property prohibit reconstruction at that site. Homes are demolished and replaced with HOME Investment Partnership Grant Funds through an agreement between the home owner, the City as project manager, and the successful contractor. The owner of 3385 Barron Cutoff Rd. has applied to the program and met all program criteria. Rehabilitation of the structure at 3385 Barron Cutoff Rd. was deemed to be infeasible as was reconstruction on the site. Staff recommends a Reconstruction Loan activity under the HOME Reconstruction Loan Program where the current structure is demolished and the home at 1022 Crested Point is purchased as a suitable replacement dwelling. Main provisions of the Owner Agreement include: • Assistance of up to $110,000 to demolish the structure at 3385 Barron Cutoff Rd. and to purchase the dwelling at 1022 Crested Point for owner occupancy. Staff estimates a bid of $5,500 for demolition costs and the sales price for 1022 Crested Point is $119,900 (additional funds necessary to purchase the replacement dwelling will be secured by the Owner). • Assistance will be in the form of a mixed loan – up to half of the assistance amount capped at $40,000 in the form of a deferred, 0% interest, forgivable loan amortized using a monthly rate based on the number of months in a fifteen (15) year lien period. This portion of the loan will be forgiven at this rate over the fifteen (15) year lien period. The remainder will be in the form of a 3% interest loan with monthly payments for a specified term. • The Owner will be responsible for their own voluntary relocation arrangements, including any and all moving fees. Relocation costs are not an eligible expense under this Program. Budget & Financial Summary: $180,000 of Federal HOME Investment Partnership funds have been approved in the 2012 Annual Action Plan. Attachments: Attachment 1: Owner Agreement for Reconstruction Loan Program activity at 3385 Barron Cutoff Rd and 1022 Crested Point Attachment 2: Timeline for Reconstruction Activity at 3385 Barron Cutoff Rd. and 1022 Crested Point 18 Reconstruction Program Page 1 Owner Agreement CITY OF COLLEGE STATIONCOMMUNITY DEVELOPMENT HOUSING RECONSTRUCTION PROGRAM OWNER AGREEMENT CONTRACT NO._______________________ This Agreement is between the CITY OF COLLEGE STATION, TEXAS (“City”), and DOROTHY L. ROSS and EUGENE ROSS (“Owner”). WHEREAS, Owner has applied for financial assistance pursuant to the City's Community Development Housing Reconstruction Program in order to obtain adequate, decent, safe, and sanitary housing; and WHEREAS, City has determined that rehabilitation of Owner's existing dwelling and parcel of land is not a feasible alternative for rehabilitation or reconstruction and Owner has otherwise qualified for financial assistance under the City's Housing Reconstruction Program (the “City's Program”); and WHEREAS, City has notified Owner that he will be responsible for his own voluntary relocation arrangements from the current occupied, substandard, that is not able to be rehabilitated residence including costs during the demolition and reconstruction period. Relocation costs are not an eligible expense under this Program; and NOW, THEREFORE, City and Owner for and in consideration of the covenants and promises as set forth herein do agree as follows: 1. Property. City shall provide financial assistance to Owner in the form of a Note and Deed of Trust for the purpose of demolishing the Owner’s current dwelling, substandard and un- rehabable dwelling located at: 3385 Barron Cutoff Road in College Station, Texas; being more particularly described by its legal description as follows: All that certain lot, tract or parcel of land lying and being situated in Brazos County, Texas and being A005401, R STEVENSON (ICL), TRACT 101, and for the purchase of a purposes of purchasing a new, adequate, decent, safe, and sanitary replacement dwelling for Owner for sale in the City of College Station (“Project’). The Owner will submit a sealed competitive bid to purchase: Lot Twelve (12), Block Eleven (11), Westfield Village, Phase Five, an addition to the City of College Station, Texas, according to plat recorded in Volume 7165, Page 73, Deed Records of Brazos County, Texas, more commonly known as 1022 Crested Pointe (Property), a replacement dwelling for sale by the City of College Station and meets the City’s Structural Standards. 19 Reconstruction Program Page 2 Owner Agreement 2. Financial Assistance. The City will provide financial assistance to Owner in the form of a Real Estate Lien Note and Deed of Trust for the cost of Project. Owner understands that the City's maximum budgetary authority for the Project is subject to the City's Program Guidelines and may not, under any circumstances, exceed One Hundred Ten Thousand Dollars and No Cents ($110,000.00) as specified in the City’s Program and for the actual amount that will be financed by the City as part of the Real Estate Lien Note. 3. Real Estate Lien Note. Owner will receive mixed loan with two parts up to half of the assistance amount capped at $40,000 in the form of a deferred, 0% interest, forgivable loan potentially to be forgiven in full fifteen (15) years from the date of the loan's promissory note from Owner to City (the “Note”). The remainder will be in the form of a 3% interest loan with monthly payments for a term of ____ (__) years. Monthly payment shall not exceed 30% of Owners gross monthly income as determined by the City. a. Forgivable Term. On the second executed Note, if before the expiration of the fifteen (15) year forgivable term or the ____ ( )year repayable term of the Note, the Owner moves from, sells or transfers the Property, Owner agrees to sell or lease the Property to a low or moderate-income family as stated this Agreement and in subsequent executed Deeds of Trusts. If prior to the expiration of the fifteen year forgivable term or the ____ ( ) year repayable term of the Note, Owner moves from, sells, or transfers the Property without selling or leasing the Property to a low or moderate-income family or otherwise defaults under the terms of the Note or deed of trust, Owner shall repay the then outstanding balance due on the Note. 4. Deed of Trust. The Note will be secured by a Deed of Trust from Owner to City on the replacement residence and its lot or tract, the Property. Provided that Owner continues to satisfy occupancy requirements as outlined in the Program Guidelines and fully complies with all other provisions of the Note and the Deed of Trust the amount of the outstanding principal balance for the forgivable loan portion shall be reduced by one/one-hundred and eightieth (1/180) per month during the term of the Note. Owner agrees to execute a Deed of Trust, in a form approved by the City, for the benefit of City upon the Property. The Deed of Trust will be for the entire Project. The Deed of Trust may include the following terms: a. Owner must reside on the Property for not less than fifteen (15) years or until repayment portion of assistance is repaid in full; and b. In the event that Owner sells, transfers, or moves from the Property during the fifteen (15) year period or while a balance is still owed to the City for the repayable portion, Owner agrees to either: 1. Sell or offer the Property for sale to a low or moderate-income family that has been qualified by the City's Community Development Office; or 2. Lease the Property to a low or moderate-income family at a rental rate that makes the Property affordable to such a family. In the event of a lease under this 20 Reconstruction Program Page 3 Owner Agreement subparagraph, Owner must continue to maintain the Property to meet all applicable City Ordinances. 5. Temporary Relocation and Fees a. Relocation. The Owner will be responsible for his own voluntary relocation arrangements from the Owner's current, substandard, residence that is not able to be rehabilitated. This includes any and all moving fees. Relocation costs are not an eligible expense under this Program. Owner agrees to voluntarily to permanently vacate the currently substandard, residence that is not able to be rehabilitated after the City gives the Owner ten (10) calendar days notice of the need to vacate. b. Replacement Housing. The Owner’s replacement housing will be in accordance with HUD guidelines and will comply with all City of College Station Code of Ordinances. c. Fees. The Owner will be liable for payment all taxes, utility fees, and living costs during the demolition and reconstruction period. Owner is responsible for and agrees to pay the following: (1) utility transfer or hook-up fees (2) the cost for adequate temporary housing, and (3) other expenses determined necessary by City to complete the temporary relocation of Owner. 6. Bids and Demolition a. Bids. The City will advertise for competitive bids for the sale of the Property at 1022 Crested Pointe and Owner understands and acknowledges they will need to submit a bid to purchase the property. The sale and award of the bid for the sale of the Property at1022 Crested Pointe is contingent upon subsequent City Council approval. If the Owner is not the successful bidder then the City does not owe any further obligations to the Owner under this Agreement. b. Demolition Contract. The Owner will execute along with the Contractor and the City a Demolition Contract on a form that will be provided by the City, upon approval by the City. The City will monitor performance, and quality of work by the Contractor through on site inspections until work is completed as specified in the Construction Contract documents. The City will release the City-financed portion of draws according to the payment schedule set forth in the Construction Contract documents. c. Demolition. Owner agrees and hereby irrevocably authorizes the complete demolition and removal of the currently occupied dwelling located at 3385 Barron Cutoff Road in College Station, Texas; being more particularly described by its legal description as follows: All that certain lot, tract or parcel of land lying and being situated in Brazos County, Texas and being A005401, R STEVENSON (ICL), TRACT 101, and clearance by City of the entire property. Owner hereby agrees to forfeit any and all rights to salvage materials or fixtures from the currently-occupied dwelling prior to, during, or 21 Reconstruction Program Page 4 Owner Agreement after demolition. Owner further releases City from any and all claims arising from this demolition work. d. Breach. In the event that Owner wishes to terminate the Demolition Contract with the contractor, Owner must obtain concurrence of City. Owner understands and agrees that breach, including delays, of the Demolition Contract by either Owner or contractor shall constitute grounds, pursuant to this Agreement, for City to revoke its funding for this project, and exercise its security interest in the Property for the purpose of recovering any City funding already disbursed. Waiver of any breach under this Agreement does not constitute a waiver of other breaches. Owner further agrees that City, as the Owner's Representative, may, and is hereby authorized to terminate the Demolition Contract for any breach of that contract by the Contractor. 7. Owner must abide by the Following Laws. Owner further agrees to comply with all applicable local, state, and federal laws, ordinances, and regulations, including but not limited to those set forth below. a. For any property constructed under this Agreement that lies within the 100 year flood plain, the Owner agrees to purchase Federal Flood Insurance as required under the Flood Plain Protection Act of 1973, 42 U.S.C. 4001; and b. Owner agrees to comply with the policies and procedures relating to removal and non-use of lead-based paints in accordance with the Lead-Based Paint Poisoning Prevention Safety Act, 42 U.S.C. §§ 4821-4846, and the implementing regulations at 27 C.F.R. § 35; and c. Owner agrees to comply with the provisions of 24 C.F.R. § 24 relating to the employment, engagement of services, awarding of contracts, or funding of any contractors or subcontractors during any period of debarment, suspension, or placement on ineligibility status; and d. Owner further agrees to comply with all the terms and conditions contained in the City's Community Development Administrative Guidelines, the Housing Rehabilitation and Minor Repair Program Guidelines, the Housing Reconstruction Program Guidelines, the Note, and the Deed of Trust. 8. Owner agrees to keep the Property including, but not limited to the following conditions: a. The Property must be maintained to meet all applicable City Ordinances; and b. The exterior of the replacement residence must be maintained in good repair, including siding, weatherproofing, roof, windows, and doors; and c. All vegetation on the Property, including any lawn, turf, shrubs, bushes, and trees, must be maintained and trimmed on a regular basis; and 22 Reconstruction Program Page 5 Owner Agreement d. The interior of the replacement residence will be kept in a clean and sanitary living condition; and e. The full value of the Property, with all improvements to it, must be fully insured against loss by a standard homeowner's policy, a copy of which shall be provided to and approved by City and will list City as certificate holder and any payments of hazard or homeowner's insurance premiums will be paid timely; and f. Monthly payments to the City will be paid in a timely manner; and g. Mortgage payments will be paid in a timely manner; and h. Property taxes on the Property and any other taxes will be paid on a timely basis. 9. Indemnification. In consideration of the financial assistance provided to Owner as described above, Owner agrees to and shall indemnify and hold harmless and defend City, its officers, agents, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, or for damage to any property, or for breach of contract, arising out of or in connection with the purchase of a replacement dwelling and the demolition work done by City or a contractor under this Agreement. This indemnity shall apply regardless of whether such injuries, death, damages, or breach are caused in whole or in part by the negligence of City. 10. Release. Owner assumes full responsibility for the work to be performed under this Agreement and releases, relinquishes, and discharges City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person (whether they be third persons, Owner, or employees of either of the parties hereto) and any loss of or damage to property (whether the loss or damage be that of either of the parties or of third parties) caused by or alleged to be caused by, arising out of, or in connection with the work to be performed under this Agreement and with the purchase of a replacement dwelling and the demolition work done by City or a contractor under this Agreement. This release shall apply regardless of whether said claims, demands and causes of action are covered in whole or in part by insurance and regardless of whether said injury, death, loss, or damage is caused in whole or in part by the negligence of the City. 11. Term and Termination. The term of this Agreement will be from when the City executes it until the Owner executes the Note and Deed of Trust as mentioned above. The City may terminate this agreement for convenience with thirty (30) days written notice to the Owner. 12. Amendment. This Agreement may only be amended by written instrument approved and executed by the parties. 23 Reconstruction Program Page 6 Owner Agreement 12. Entire Agreement. This Agreement constitutes the entire agreement between the parties. There are no covenants, promises, agreements, conditions, or understandings, either oral or written, between the parties other than what are set forth or described herein, unless another agreement is executed by the City and Owner. 13. Venue. The parties further agree that this Agreement shall be interpreted under the laws of the State of Texas and that exclusive venue for all matters pertaining to the performance or interpretation of this Agreement shall be in Brazos County, Texas. 14. Assignment. This Agreement and the rights and obligations contained herein may not be assigned by Owner without the prior written approval of City. 15. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 16. The words “Owner” and “City” and all personal pronouns or relative words used in this Agreement with reference to the parties will apply regardless of number or gender 24 Reconstruction Program Page 7 Owner Agreement OWNER CITY OF COLLEGE STATION By Owner’s Signature Mayor : Date: Owner’s Printed Name Date: ATTEST: Owner’s Signature City Secretary Date: Owner’s Printed Name APPROVED: Date: City Manager Date: City Attorney Date: Executive Director Business Services Date: 25 Ross Reconstruction Project Process Chart March 14 – HOME Agreement to Council Timeline for Ross Reconstruction Project March 18 – Put 1022 Crested Point Out to Bid April 1 April 2 – Put demolition of 3385 Barron Cutoff Rd. out to bid – Open Bids for 1022 Crested Point April 11 – take Contract to purchase 1022 Crested Point to Council April 12 – Ross’ move out of 3385 Barron Cutoff Rd. and into 1022 Crested Point under lease agreement April 16 – 3385 Barron Cutoff Rd. is demolished April 17 – Closing for 1022 Crested Point – Note and Deed of Trust are signed 26 Sign HOME Agreement and Disclosures Get Quotes for Demolition of 3385 Barron Cutoff Estimate Closing Costs Create Coversheet for Council Approval of Project Have to Bob by 3/1/13 Put 1022 Crested Point Out to Bid (14 Days) Open Bid Take to Council for Approval – Have signed and executed contract. Acquire Home Owners Insurance Rosses move out (either to 1022 or to temp dwelling) Demo 3385 Barron Cuttoff Closing at Legal Office Wait at least 3 Days Home Agreement to Council for Approval 27 March 14, 2013 Consent Agenda Item No. 2d HSC Parkway Waterline Extension Construction Contract To: Frank Simpson, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action and discussion regarding award of a construction contract with Brazos Paving, Inc. in the amount of $1,169,504.48 for the HSC Parkway Waterline Extension. Relationship to Strategic Goals: 1. Core Services and Infrastructure 2. Diverse Growing Economy Recommendation(s): Staff recommends award of the construction contract to Brazos Paving, Inc. (BPI) in the amount of $1,169,504.48. Summary: This project will extend approximately 7,000 linear feet of an 18-inch waterline and an electrical duct bank along the HSC Pkwy right-of-way and F&B Road. The waterline will serve the development in the BioCorridor area that is within the City of College Station corporate limits. The HSC Pkwy Waterline Project has been designed concurrently with HSC Parkway, which is under contract by the City of Bryan. Construction of both projects will also be underway concurrently by two separate contractors. The City of College Station will continue to share in the costs for construction of the roadway project. The waterline will continue to be paid for and managed wholly by the City of College Station, with the exception of the Interconnect with the City of Bryan water system. The cost of the Interconnect will be split equally between the two cities. The Interconnect will provide water to either City during high demand or emergency situations. Budget & Financial Summary: The total construction bid was for $1,169,504.48. The construction cost for the water portion of this project is $868,030.43. Funds in the amount of $1,125,200 are currently budgeted in the Water Capital Improvement Projects Fund for the Water portion of the project. The amount expended or committed to date is $116,577, leaving a balance of $1,008,623 for construction. The construction cost for the electrical portion of this project is $301,474.05. Funds in the amount of $301,475 are currently budgeted in the Electrical Capital Improvement Projects Fund for construction of the Electric portion of this project. Reviewed and Approved by Legal: Yes Attachments: 1. Construction Contract (on file in the City Secretary’s Office) 2. Bid Tab 3. Project Map 28 City of College Station - Purchasing DivisionBid Tabulation for #13-034"HSC Parkway Waterline Extension"Open Date: Tuesday, January 29, 2013 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE11LSMobilization, complete and in place for the sum of$63,032.00 $63,032.00 $50,000.00 $50,000.00 $70,000.00 $70,000.00 $29,000.00 $29,000.0021LSTraffic Control, complete and in place for the sum of$5,434.00 $5,434.00 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $5,500.00 $5,500.0031LSErosion and Sedimentation Control, complete and in place for the sum of$24,750.00 $24,750.00 $11,745.00 $11,745.00 $25,000.00 $25,000.00 $22,000.00 $22,000.0047,048 LFTrench Safety, complete and in place for the sum of$1.10 $7,752.80 $1.00$7,048.00 $1.00 $7,048.00 $1.17 $8,246.16560 LFFurnish and install 12" PVC water line (C-909 or C-900 DR14), by open cut, all depths, complete and in place for the sum of$41.56 $2,493.60 $37.00$2,220.00 $40.00 $2,400.00 $35.38 $2,122.8067EAFurnish and install fire hydrant assembly (American Flow, Darling B-84-B) install on new water main, including lead pipe, valve and box all depths, complete and in place for the sum of$2,702.00 $18,914.00 $2,985.00 $20,895.00 $3,400.00 $23,800.00 $3,200.00 $22,400.00711 EAFurnish and install 18" gate valve MJ with box, complete and in place for the sum of$8,182.00 $90,002.00 $8,420.00 $92,620.00 $8,500.00 $93,500.00 $9,100.00 $100,100.0084EAFurnish and install 12" gate valve MJ with box, complete and in place for the sum of$1,800.00 $7,200.00 $1,750.00 $7,000.00 $1,850.00 $7,400.00 $1,950.00 $7,800.0091EAFurnish and install 8" gate valve MJ with box, complete and in place for the sum of$996.00 $996.00 $975.00 $975.00 $1,000.00 $1,000.00 $985.00 $985.00Furnish and install 12" butterfly valve MJ w/ cement stabilized $73,793.00 $109,548.00 $64,746.16TOTAL SECTION A - GENERAL CONSTRUCTION ITEMS$100,968.80Kieschnick General Contractors(Wellborn, TX)Brazos Paving, Inc.(Bryan, TX)Elliott Construction LLC(Wellborn, TX)A. GENERAL CONSTRUCTION ITEMSB. WATER LINE CONSTRUCTION ITEMSDudley Construction Ltd.(Bryan, TX)101EAsand structural backfill, quarter turn electric actuator, valve box and 5' diameter concrete manhole, per detail 7/U9, complete and in place for the sum of$9,140.00 $9,140.00 $11,240.00 $11,240.00 $10,000.00 $10,000.00 $14,730.00 $14,730.00113EAFurnish and install 18"x12" tee MJ, complete and in place for the sum of$1,300.00 $3,900.00 $1,155.00 $3,465.00 $950.00 $2,850.00 $1,405.00 $4,215.00125EAFurnish and install 18"x6" tee MJ, complete and in place for the sum of$1,080.00 $5,400.00 $950.00$4,750.00 $900.00 $4,500.00 $1,200.00 $6,000.00131EAFurnish and install 18"x18" tee MJ, complete and in place for the sum of$1,175.00 $1,175.00 $1,422.00 $1,422.00 $1,350.00 $1,350.00 $1,640.00 $1,640.00141EAFurnish and install 18"x8" tee MJ, complete and in place for the sum of$1,150.00 $1,150.00 $1,035.00 $1,035.00 $950.00 $950.00 $1,244.00 $1,244.00152EAFurnish and install 12"x6" tee MJ, complete and in place for the sum of$495.00 $990.00 $415.00 $830.00 $500.00 $1,000.00 $685.00 $1,370.00161EAFurnish and install 18"x12" reducer MJ, complete and in place for the sum of$562.00 $562.00 $620.00 $620.00$600.00 $600.00 $783.00 $783.00174EAFurnish and install 2" combination air/vacuum release valve (Val-matic Model 202c.2 or equal) per detail U3-02, complete and in place for the sum of$2,595.00 $10,380.00 $2,980.00 $11,920.00 $2,500.00 $10,000.00 $3,016.00 $12,064.00182EAFurnish and install 18" 11.25° bend MJ, complete and in place for the sum of$830.00 $1,660.00 $905.00$1,810.00 $750.00 $1,500.00 $973.00 $1,946.00Page 1 of 429 City of College Station - Purchasing DivisionBid Tabulation for #13-034"HSC Parkway Waterline Extension"Open Date: Tuesday, January 29, 2013 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Contractors(Wellborn, TX)Brazos Paving, Inc.(Bryan, TX)Elliott Construction LLC(Wellborn, TX)Dudley Construction Ltd.(Bryan, TX)192EAFurnish and install 18" 22.5° bend MJ, complete and in place for the sum of$812.50 $1,625.00 $830.00$1,660.00 $750.00 $1,500.00 $968.00 $1,936.00206EAFurnish and install 18" 45° bend MJ, complete and in place for the sum of$875.00 $5,250.00 $900.00$5,400.00 $750.00 $4,500.00 $970.00 $5,820.00211EAFurnish and install 6" Anchor 90° Bend, complete and in place for the sum of$222.50 $222.50 $120.00 $120.00$200.00 $200.00 $193.00 $193.00224EAFurnish and install 12" plug with end of line blocking, complete and in place for the sum of$177.00 $708.00 $276.00 $1,104.00 $400.00 $1,600.00 $455.00 $1,820.00231EAFurnish and install 8" blind flange, complete and in place for the sum of$212.00 $212.00 $125.00 $125.00$150.00 $150.00 $482.00 $482.0024275 LFFurnish and install 30" steel encasement, 1/2" wall, with spacers, end seals, cement stabilized sand structural backfill, including 18" DIP carrier pipe w/ restrained joints per Special Provision #4 & polyethylene wrap, by open cut construction, complete and in place for the sum of$230.00 $63,250.00 $256.00$70,400.00 $250.00 $68,750.00 $176.58 $48,559.5024A630 LFFurnish and install 18" DIP water line (C-151 CL 250) w/ restrained joints per Special Provision #4 and polyethylene wrap, by open cut, all depths, complete and in place for the sum of$75.00 $47,250.00 $81.00$51,030.00 $100.00 $63,000.00 $97.00 $61,110.0025196 SYAsphalt open cut pavement repair for water line, complete and in place for the sum of$5.08 $995.68 $66.00 $12,936.00 $50.00 $9,800.00 $58.00 $11,368.002621 SYGravel open cut street repair for water line, complete and in place for the sum of$62.75 $1,317.75 $10.00 $210.00$30.00 $630.00 $29.14 $611.94271EARelocate existing test station, complete and in place for the sum of$278 00$278 00$500 00$500 00$750 00$750 00$585 00$585 00271EAof$278.00$278.00$500.00$500.00$750.00$750.00$585.00$585.00282EAFurnish and install 8" gate valve MJ with box, complete and in place for the sum of$980.00 $1,960.00 $975.00$1,950.00 $1,000.00 $2,000.00 $985.00 $1,970.00291EAFurnish and install 12" gate valve MJ with box, complete and in place for the sum of$1,790.00 $1,790.00 $1,750.00 $1,750.00 $1,850.00 $1,850.00 $2,075.00 $2,075.00301EAFurnish and install 18" gate valve MJ with box, complete and in place for the sum of$8,175.00 $8,175.00 $8,420.00 $8,420.00 $8,300.00 $8,300.00 $9,140.00 $9,140.00312EAFurnish and install 8" hydraulic valve with box, complete and in place for the sum of$8,870.00 $17,740.00 $11,000.00 $22,000.00 $12,000.00 $24,000.00 $9,680.00 $19,360.00321EAFurnish and install 2" Blowoff riser w/ MJ tapped plug, per detail U8, complete and in place for the sum of$710.00 $710.00 $2,400.00 $2,400.00 $750.00 $750.00 $852.00 $852.003370 LFFurnish and install 8" DIP hydraulic valve vault piping w/ restraints (C-151), by open cut construction, all depths, complete and in place for the sum of$64.25 $4,497.50 $60.00$4,200.00 $40.00 $2,800.00 $44.69 $3,128.30341LSFurnish and install fittings and appurtenances for interconnect vault, all sizes, per detail U8, complete and in place for the sum of$28,500.00 $28,500.00 $9,200.00 $9,200.00 $15,000.00 $15,000.00 $7,500.00 $7,500.00TOTAL SECTION B - WATER LINE CONSTRUCTION ITEMS$275,071.53 $304,287.00$311,730.00 $309,885.24C. EMERGENCY INTERCONNECT VAULT ITEMSPage 2 of 430 City of College Station - Purchasing DivisionBid Tabulation for #13-034"HSC Parkway Waterline Extension"Open Date: Tuesday, January 29, 2013 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Contractors(Wellborn, TX)Brazos Paving, Inc.(Bryan, TX)Elliott Construction LLC(Wellborn, TX)Dudley Construction Ltd.(Bryan, TX)351EAFurnish and install pre-cast concrete vault w/ cement stabilized sand structural backfill, including vault cover, ladder, pipe support, floor drain, drain pipe, and crushed stone, per detail U8, complete and in place for the sum of$6,800.00 $6,800.00 $22,400.00 $22,400.00 $21,000.00 $21,000.00 $12,500.00 $12,500.00366,897 LFbends, fittings and embedment, complete and in place for the sum of$6.55 $45,175.35 $13.00$89,661.00 $17.00 $117,249.00 $7.80 $53,796.603714 EAFurnish and install communications pull box, as manufactured by Quazite or equal, complete and in place for the sum of$1,384.00 $19,376.00 $2,211.00 $30,954.00 $4,350.00 $60,900.00 $3,988.00 $55,832.00384,183 LFFurnish and install electric duct bank w/ cempent stabilized sand backfill, complete and in place for the sum of$35.85 $149,960.55 $37.00$154,771.00 $38.00 $158,954.00 $36.43 $152,386.6939218 LFFurnish and install concrete encasement, excluding electric duct bank, complete and in place for the sum of$75.75 $16,513.50 $65.50$14,279.00 $30.00 $6,540.00 $83.17 $18,131.06406EAFurnish and install Quickset Manhole w/ 12" manhole extension ring for the sum of$22,500.00 $135,000.00 $16,475.00 $98,850.00 $20,000.00 $120,000.00 $15,500.00 $93,000.00Furnish and install cathodic protection test station - type CP, $263,517.75E. ELECTRICAL ITEMSF. DUCTILE IRON PIPETOTAL SECTION C - EMERGENCY INTERCONNECT VAULT ITEMS$70,172.50TOTAL SECTION D - COMMUNICATION ITEMS$64,551.35$75,700.00 $56,525.30$178,149.00 $109,628.60$72,320.00D. COMMUNICATIONS ITEMS$120,615.00TOTAL SECTION E - ELECTRICAL ITEMS$301,474.05 $267,900.00 $285,494.00418EAcomplete and in place for the sum of$540.00 $4,320.00 $450.00$3,600.00 $2,000.00 $16,000.00 $250.00 $2,000.00422EAFurnish and install cathodic protection test station - type IF, complete and in place for the sum of$515.00 $1,030.00 $430.00 $860.00 $2,000.00 $4,000.00 $250.00 $500.00431EAFurnish and install cathodic protection test station - type PTS, complete and in place for the sum of$500.00 $500.00 $640.00 $640.00 $2,000.00 $2,000.00 $250.00 $250.004420 LFFurnish and install 12" DIP water line (C-151 CL 350) (Sta -0+20 to 0+00) w/ restained joints per Special Provision #4 and polyethylene wrap, by open cut, all depths, complete and in place for the sum of$62.60 $1,252.00 $74.00$1,480.00 $65.00 $1,300.00 $60.00 $1,200.00456,063 LFFurnish and install 18" DIP water line (C-151 CL 250) w/ push-on joints per ANSI/AWWA C111/A21.11 and polyethylene wrap, by open cut, all depths, complete and in place for the sum of$55.70 $337,709.10 $65.00$394,095.00 $78.00 $472,914.00 $58.73 $356,079.99461LSProvide Cathodic Protection Testing and Certification by Certified Corrosion Specialist complete for the sum of$3,260.00 $3,260.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $2,900.00 $2,900.004720 LFFurnish and install 12" PVC water line (C-909 or C-900 DR14) (Sta -0+20 to 0+00), by open cut, all depths, complete and in place for the sum of$39.85 $797.00 $37.00 $740.00 $50.00 $1,000.00 $35.00 $700.00TOTAL SECTION F - DUCTILE IRON PIPE$348,071.10 $403,675.00$501,214.00 $362,929.99G. ALTERNATE #1 - PVC PIPEPage 3 of 431 City of College Station - Purchasing DivisionBid Tabulation for #13-034"HSC Parkway Waterline Extension"Open Date: Tuesday, January 29, 2013 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Contractors(Wellborn, TX)Brazos Paving, Inc.(Bryan, TX)Elliott Construction LLC(Wellborn, TX)Dudley Construction Ltd.(Bryan, TX)486,063 LFFurnish and install 18" PVC water line (C-905 DR 18) by open cut, all depths, complete and in place for the sum of$49.80 $301,937.40 $55.00$333,465.00 $62.00 $375,906.00 $56.87 $344,802.814959 LFFurnish and install 12" PVC water line w/ restrained joints (C-909 or C-900 DR14), by open cut, all depths, complete and in place for the sum of$52.85 $3,118.15 $52.00$3,068.00 $70.00 $4,130.00 $38.16 $2,251.445045 LFFurnish and install 20" steel encasement, 3/8" wall, with spacers, end seals, cement stabilized sand structural backfill, excluding carrier pipe by open cut construction, complete and in place for the sum of$89.80 $4,041.00 $160.00$7,200.00 $120.00 $5,400.00 $130.41 $5,868.455118 SYAsphalt open cut pavement repair for water line, complete and in place for the sum of$52.00 $936.00 $66.00 $1,188.00 $80.00 $1,440.00 $60.00 $1,080.00521EAFurnish and install 2" blowoff riser w/ MJ tapped plug, complete and in place for the sum of$1,100.00 $1,100.00 $1,215.00 $1,215.00 $750.00$750.00 $605.00 $605.00$1,177,037.93-$45,336.70 -$69,470.00 -$124,308.00 -$17,427.18TOTAL BASE BID (SECTIONS A-F & H)ALTERNATE #1 DEDUCT (Difference SECTION F & SECTION G)$1,169,504.48 $1,255,261.00 $1,473,555.00TOTAL SECTION G - ALTERNATE #1 - PVC PIPE$302,734.40 $334,205.00$376,906.00 $345,502.81TOTAL SECTION H - ALTERNATE #2 - STATION 64+62 CROSSINGH. ALTERNATE #2 - STATION 64+62 CROSSING$9,195.15 $12,671.00$11,720.00 $9,804.89»Bidder changed the description for Alternate #2 Deduct (Section H) to Alternate #2 Add (Section H). Bid descriptions shall not be altered; therefore, the highlighted Deduct amount above is correct. »Bidder miscalculated Bid Item 45 as $409,230.64 and the Total for Section F - Ductile Iron Pipe as $416,080.64. The hightlighted totals above are correct.Dudley Construction Ltd.»Bidder miscalculated the total for Section B - Water Line Construction items as $309,585.24. The highlighted total above is correct.»Bidder miscalculated the Total Base Bid as $1,229,888.58 and miscalculated Alternate #1 Deduct as -$70,557.83. The highlighted totals above are correct.-$9,195.15 -$12,671.00 -$11,720.00 -$9,804.89ALTERNATE #2 DEDUCT (SECTION H)Brazos Paving, Inc.»Bidder did not include Section H in the Total Base Bid amount. The highlighted total above is correct.NOTES:Certification of Bid Bid BondAcknowledged AddendumsPage 4 of 432 SH 47 F & B RDRAY M ON D ST OTZER P WTURKEY CREEK RDS T R A D I T I O N S D R H A R V E Y M I T C H E L L PW SH 4 7 Legend PROP COCS WATERLINE PROP COB WATERLINE HSC Parkway Waterline I 1,000 0500 Ft HSC PKWY.INTERCONNECT 33 March 14, 2013 Consent Agenda Item No. 2e Water Meter Replacement Program To: Frank Simpson, Interim City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion regarding water meter purchase contract WM08-10 with Aqua-Metric Sales Co. in the amount of $133,639. Relationship to Strategic Goals: Financially sustainable city providing response to core services and infrastructure. Recommendation: Staff recommends approval. Summary: This contract to purchase 1,100 water meters will be the sixth phase of our seven phase meter replacement program. This initiative was launched to improve the overall accuracy of our water meters and thereby reduce “lost revenue.” To date, it has been successful in reducing our monthly Water Loss to 4%, which is an excellent result, given that the State’s goal is 10%. Our standard water meter is now the Sensus Ipearl, which is the state of the art in water metering technology. These meters have no moving parts and virtually eliminate unaccounted water losses experienced with old-style mechanical meters that occur due to parts wearing with age. Ipearl meters carry a twenty year warranty and can be easily retrofitted for automated meter reading capabilities. This purchase order is for 1,100 iPearl water meters, and they will be placed in high-usage locations to maximize their value. As in past years, we propose to purchase these meters through the Houston-Galveston Area Council (HGAC) purchasing cooperative as a pre- competed commodity. However, this year we were offered a discount from Aqua-Metric that reduces the HGAC price by $5,555 for a total cost of $133,639 (see attached quote). These meters are an excellent value to the City and therefore staff recommends approval to purchase them from Aqua-Metric, the HGAC vendor. Budget & Financial Summary: Funds budgeted and available in the Water Fund. Reviewed and Approved by Legal: Not required. Attachment: HGAC quote 34 WM08-10 2/13/2013 City of College Station Contractor:Aqua-Metric Sales Company Butch Willis Kristy Hedgepeth Phone:(979) 764-3558 Phone:210-967-6300 Fax:(979) 764-3899 Fax:210-967-6305 Email:Email: Sensus Meter Pricing Sensus Iperls A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary Quan Description Unit Pr Total 1100 3/4” Short iPerl Meters 1000 USG – 17L 118.4 130240 1100 TR/PL Housing Assemblies – 17G 8.14 8954 0 0 0 0 0 0 0 0 0 0 Total From Other Sheets, If Any: Subtotal A:139194 Quan Description Unit Pr Total 0 0 0 0 Total From Other Sheets, If Any: Subtotal B:0 For this transaction the percentage is: 0% C. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges Discount -5555 Subtotal C:-5555 Delivery Date: 2 Weeks ARO D. Total Purchase Price (A+B+C): 133639 CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases Contract No.: Date Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying Agency: Contact Person: Prepared By: cwillis@cstx.gov kristy.hedgepeth@aqua-metric.com Catalog / Price Sheet Name: General Description of Product: B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Check: Total cost of Unpublished Options (B) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). 35 March 14, 2013 Consent Agenda Item No. 2f FM 2154 Sidewalk Improvements Project (ST-1203) Resolution Determining Need and Necessity for Easement Acquisition To: Frank Simpson, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of easements needed for the FM 2154 Sidewalk Improvements Project and public utilities. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends Council approval of the Resolution Determining Public Need and Necessity. Summary: The project will improve public access and safety along Wellborn Road. Planned improvements include a six foot (6’) wide concrete sidewalk located on a route extending along the northeast side of FM 2154 (Wellborn Road), from Luther Street, travelling southeast across Holleman Drive and terminating at Southwest Parkway in College Station, Brazos County, Texas. All of the property owners who will be affected by this project have been contacted and all of them have expressed support for the project. Approval of the Resolution Determining Need and Necessity will authorize staff to negotiate for the purchase of easements necessary to complete the project. Budget & Financial Summary: Funds in the amount of $375,750 are budgeted for this project in the Community Development Fund (Community Development Block Grant Funds). A total of $114,585 has been expended or committed to date, leaving a balance of $261,165 for remaining expenditures. Reviewed and Approved by Legal: Yes Attachments: 1. Project Map 2. Resolution Determining Public Need and Necessity with Exhibit “A” 36 37 38 39 40 41 42 43 March 14, 2013 Consent Agenda Item No. 2g Annual Janitorial Supply Purchases To: Frank Simpson, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action and discussion regarding the first renewal of Bid No. 12-048 with ProSTAR Industries for the purchase of janitorial supplies in an amount not to exceed $58,654.66. Relationship to Strategic Goals: 1. Core Services and Infrastructure. Recommendation(s): Staff recommends approval of the renewal agreement. Summary: Competitive sealed bids were solicited and opened on March 20, 2012. Ten (10) bids were received and it was determined that ProSTAR Industries submitted the lowest overall bid for janitorial supplies. ProSTAR Industries has performed satisfactorily over the past year and has agreed to renew the original agreement prices, terms and conditions for an additional one-year term. This is the first of two (2) renewal options available. Budget & Financial Summary: Funds are budgeted and available in the Public Works Facilities Maintenance Budget. Reviewed and Approved by Legal: Yes Attachments: 1. Renewal letter 44 45 March 14, 2013 Consent Agenda No. 2h Roadway Condition Analysis and Pavement Management Plan Update To: Frank Simpson, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Gessner Engineering, LLC in the amount of $57,200 for a roadway condition analysis and pavement management plan update. Relationship to Strategic Goals: 1. Core Services and Infrastructure 2. Neighborhood Integrity Recommendation(s): Staff recommends approval of the contract between the City of College Station and Gessner Engineering, LLC in the amount of $57,200 for a roadway condition analysis and pavement management plan update. Summary: In 2012 the Street Maintenance division in Public Works retained an engineering consultant to perform a comprehensive inventory of the pavement conditions in College Station and the data was compiled to provide a pavement condition index. A decision tree was used to determine the type of maintenance, if any, to be applied to each street in the city. The information gained from the pavement condition index (PCI) and decision tree was used to extrapolate the time and type of maintenance needed for each pavement section, and is documented in the 2013-2015 Street Maintenance Plan. This item will engage Gessner Engineering, LLC to observe, inventory and reevaluate pavement maintenance recommendations and document them in the updated 2014-2016 Street Maintenance Plan. Budget & Financial Summary: Funds in the amount of $57,200 are budgeted and available in the Street Maintenance division budget within the Public Works General Fund accounts. Reviewed and Approved by Legal: Yes Attachments: 1.) Consultant Contract – On file in the City Secretary’s Office 46 March 14, 2013 Consent Agenda Item No. 2j Street Maintenance Annual Agreements To: Frank Simpson, Interim City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action and discussion on bid awards for annual street maintenance agreements for asphalt pavement repair with Brazos Paving, Inc in the amount of $79,000; resealing concrete joints with Larry Young Paving, Inc in the amount of $30,000; crack sealing with Kuntz Contracting Corp in the amount of $162,500; and microsurfacing with Viking Construction, Inc in the amount of $342,000. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval of contacts to each lowest responsible bidder providing the best value to the City as follows: Asphalt Pavement Repair Brazos Paving, Inc. 13-172 $79,000 Annual Agreement Contractor Contract No. Amount Resealing Concrete Joints Larry Young Paving, Inc. 13-173 $30,000 Crack Sealing Kuntz Contracting Corp. 13-174 $162,500 Street Microsurfacing Viking Construction, Inc. 13-175 $342,000 TOTAL $613,500 Summary: Seven (7) sealed competitive bids were received and opened on January 31, 2013. The low bidder for Section A is Cholla Pavement Maintenance Inc; however the company withdrew their bid from consideration. Staff is recommending rejecting line item 2 of Section A and recommending award for line item 1 only. If additional backfill is deemed necessary, then staff from Public Works will install the additional material. Staff is familiar with the quality of each recommended bidder. Upon Council approval, purchase orders will be issued to the vendors recommended for award. Budget & Financial Summary: Funds are budgeted and available in the Street Maintenance Fund. Reviewed and Approved by Legal: Yes Attachments: 1- Bid Tabulation #13-038 2- Cholla Bid Withdrawal Letter 3- Contracts on file in the City Secretary’s Office 47 City of College Station - Purchasing Division Bid Tabulation for #13-038 "Annual Agreement for Asphalt, Concrete and Street Repairs" Open Date: Thursday, January 31, 2013 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 200 Tons Repaving Asphalt paving for utility cuts including all labor, equipment, and materials associated with repaving utility cuts in asphalt streets. $185.00 $37,000.00 $150.00 $30,000.00 2 As Needed EA Removing and replacing at least 12" of additional existing backfill if conditions warrant including all labor, equipment, and materials associated with $350.00 $1,200.00 1 40,000 LF Reseal concrete expansion joints, including cleaning existing joint, reshaping reservoir, installing backer rod, and applying sealant. Traffic Control included. $1.35 $54,000.00 $3.25 $130,000.00 $5.68 $227,200.00 $1.00 $40,000.00 2 25,000 LF Reseal concrete sawcut joints, including cleaning existing joint, reshaping reservoir, installing backer rod, and applying sealant. Traffic Control included. $1.00 $25,000.00 $2.25 $56,250.00 $6.67 $166,750.00 $1.00 $25,000.00 1 125,000 lbs Seal cracks per specifications including all, materials, equipment, labor, mobilization, and traffic control. $1.39 $173,750.00 $2.33 $291,250.00 $1.30 $162,500.00 $1.69 $211,250.00 1 100,000 SY Provide all, equipment, material and labor for microsurfacing various streets in College Station as directed by City Staff $3.98 $398,000.00 $3.42 $342,000.00 $79,000.00 Bid Certification Total Section C No Bid Total Section A $37,000 + $350/as needed Y Y Brazos Paving, Inc. Section A: Utility Cut Repairs in Asphalt Section B: Resealing Concrete Joints Section C: Crack Sealing Section D: Street Microsurfacing Bid Bonds Total Section D No Bid Total Section B No Bid Delta Prime Specialty Services No Bid $186,250.00 Y Y Larry Young Paving, Inc. $30,000 + $1,200/as needed $393,950.00 $291,250.00 $398,000.00 Y Y $173,750.00 No Bid Kuntz Contracting Corp. No Bid No Bid Y Y Cholla Pavement Maintenance, Inc. No Bid $65,000.00 $211,250.00 No Bid Y Y $162,500.00 Viking Construction, Inc No Bid No Bid Y Y No Bid $342,000.00 48 49 March 14, 2013 Regular Agenda Item No. 1 Right-of-Way Abandonment 201 Montclair Avenue To: Frank Simpson, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.0201 acre right-of-way, which is located on Lot 15 of Block 1 of the College Park Addition according to the plat recorded in Volume 38, Page 602 of the Deed Records of Brazos County, Texas. Relationship to Strategic Initiatives: N/A Recommendation(s): Staff recommends approval of the ordinance. Summary: This right-of-way abandonment accommodates future development of the tract. There is a public electric line in the subject portion of right-of-way to be abandoned. As a condition of this abandonment, an easement will need to be maintained with this ordinance. The 0.0201 acre, 7.5-foot wide unimproved public alley to be abandoned is located on Lot 15 of Block 1 of the College Park Addition according to the plat recorded in Volume 38, Page 602 of the Deed Records of Brazos County, Texas. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance 4. Attachment 4 - Ordinance Exhibit "A" 50 W E L L B O R N R D WELSH AVENUEHOLLEMAN DRIVEHARVEY MITCHELL PARKWAY SOUTHANDERSON STREETSOUTHWEST PARKWAYGLADE STREETHARVEY ROADF & B ROADAG RO NO M Y RO ADTEXAS AVENUEHOLLEMAN DRIVE EASTD A R T MO U T H S T R E E T PARK PLACEDOMINIK DRIVEDEACON DRIVERAYMOND STOTZER PARKWAYLUTHER STREET WESTGEORGE BUSH DRIVE WESTSOUTHWOOD DRIVETODD TRAILNAVARRO DRIVELAURA LANEMANUEL DRIVEOFF RAMPTURK RDUNIVERSITY DRIVEFOSTER AVENUEHAINES DRIVEALLEYLEE AVENUEM A R ION P U GH D R IV E JONES-BUTLER ROADCHURCH AVENUELAWYER STREETNUECES DRIVECO KE STREETRICHARDS STREETON RAMPBROTHERS BOULEVARDREDMOND DRIVEPOLO ROADNEW MAIN DRIVEBALCONES DRIVEH O U S TO N S TR E E THIGHLAND STREETCHERRY STREETTEXAS AVENUE SOUTHSYSTEM LOOPM EDINA DRIVENEVADA STREETTOM CHANDLER DRJONES STREETLAMAR STREETGOODE DRIVEA L L E Y ON RAMPALLEY[VICINITY MAPProposed ROW Abandonment51 FAIRVIEW AVENUEANGUS AVENUEMONTCLAIR AVENUEGEORGE BUSH DRIVEKERRY STREETOLD JERSEY STREET[LOCATION MAPProposed ROW Abandonment52 53 54 55 March 14, 2013 Regular Agenda Item No. 2 Utility Easement Abandonment 8751 Health Science Center Parkway To: Frank Simpson, Interim City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.55 acre portion of a 20 foot Utility Easement, which is located in the 324.83 acre tract in the J. H. Jones Survey, Abstract No. 26 according to the deed recorded in Volume 4023, Page 91 of the Deed Records of Brazos County, Texas. Relationship to Strategic Initiatives: Core Services and Infrastructure, and a Diverse Growing Economy Recommendation(s): Staff recommends approval of the ordinance. Summary: The requested abandonment is located in and associated with the proposed development of Traditions Subdivision Phase 23. There currently exists a public electric line in the subject easement which is to be reconstructed and realigned to better enable development of the tract. These abandonments require and are conditioned upon the following: 1. The Applicant responsible for costs to realign and reconstruct the public electric line within a dedicated Public Utility Easement, and 2. Reserving a Temporary Easement for the existing electric line to be able to temporarily continue to serve power to the street lights on HSC Parkway, and 3. The Applicant allow the existing electric line to remain until the constructed realignment is complete. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance 4. Attachment 4 - Ordinance Exhibit "A" 5. Attachment 5 - Application for Abandonment (On file at the City Engineer’s Office) 56 57 58 59 60 61 62 63 64 65 66 67 68 69