HomeMy WebLinkAbout11/08/2012 - Workshop Agenda Packet - City Council (2)Table of Contents
Agenda 2
Workshop No. 6 - HPC
Coversheet revised 6
October 1 Minutes 7
Workshop No. 7 - Rock Prairie Road Corridor
Coversheet revised 10
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CITY OF COLLEGE STATION
Mayor Home ofTexas A&M University· Council members
Nancy Berry Blanche Brick
Mayor Pro Tern Jess Fields
Dave Ruesink Karl Mooney
City Manager Katy-Marie Lyles
David Neeley Julie Schultz
Agenda
College Station City Council
Workshop Meeting
Thursday, November 08, 2012, 5:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Call meeting to order.
2. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion
the City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan's application with TCEQ for water & sewer permits in WestsidelHighway 60 area,
near Brushy Water Supply Corporation to decertify City of College Station and certify City of
Bryan
b. Chavers v. Randall Hall et aI, Case No. 10 CV-3922; Thomas Chavers et al. v. Kalinec Towing
Company, Inc. et aI., Cause Number 201237978, In the 270 District Court of Harris County, Texas.
c. College Station v. Star Insurance Co., Civil Action No.4: 11-CV -02023
d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-CV-272, In
the 272 0d District Court of Brazos County, Texas
e. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue
Streigler, City of College Station and James Steven Elkins, No. 1l-003172-CV -272, in the 272 nd
District Court of Brazos County, Tx.
f. Claim and potential litigation related to a June 24,2011 collision with a city vehicle.
g. State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85 th District Court, Brazos County,
Texas
Legal Advice
a. Legal representation for proposed medical management district
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City Council Workshop Meeting
Thursday, November 8, 20] 2
Personnel {Gov't Code Section 551.074}; possible action -The City Council may deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer.
After executive session discussion, any final action or vote taken will be in public. The following
public officer(s) may be discussed:
a. City Secretary
Economic Incentive Negotiations {Gov't Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Economic development incentives to prospect in West College Station.
b. Economic development incentives to behavioral healthcare facility.
3. Take action, if any, on Executive Session.
6:00PM
4. Special presentation of the City'S signed Employer Support for the Guard and Reserve Statement of
Support.
5. Presentation, possible action, and discussion on items listed on the consent agenda.
6. Presentation, possible action, and discussion on the Historic Preservation Committee semi-annual
report and the goals and objectives for the coming year.
7. Presentation, possible action, and discussion regarding transportation improvements along the Rock
Prairie Road Corridor.
8. Council Calendar
Nov. 9 Grand Celebration at Post Oak Mall at Post Oak Mall, 9:00 a.m.
Nov. 9 RVP Board Meeting at RVP, 12:00 p.m.
Nov. 11 BVVM Special Invitation -Veterans Day Observance at Louis L. Adam Memorial
Plaza, 4:00 p.m.
Nov. 12 IGCMeeting, Bryan Municipal Office Building -Basement Training Room, 12:00 p.m.
Nov. 13-16 TML Annual Conference, Grapevine, Texas, 8:00 a.m.
Nov. 14 BVSWMA Board Meeting at Twins Oaks Facility -2690 SH30, 10:00 a.m.
Nov. 15 P&Z Workshop/Regular Meeting, Council Chambers, 6:00 p.m. (Blanche Brick, liaison)
Nov. 19 City Council Executive SessionlWorkshoplRegular Meeting, at 4:00, 5:00, 6:00, and
7:00 p.m.
Nov. 22-23 City Offices Closed -HOLIDAY
9. Presentation, possible action, and discussion on future agenda items and review of standing list of
Council generated agenda items: A Council Member may inquire about a subject for which notice has
not been given. A statement of specific factual information or the recitation of existing policy may be
Page 13
City Council Workshop Meeting
Thursday, November 8, 2012
given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts
Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce,
BVSWMA, BVW ACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood
Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board,
Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning
and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council
of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Twin City
Endowment, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on
City Hall bulletin board).
11. Adjourn.
~~CitY~
Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of
College Station, Texas will be held on the 8th day of November, 2012 at 5:00, 6:00, and 7:00 p.m.
respectively in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The
following subjects will be discussed, to wit: See Agenda
Posted this 2nd day of November, 2012 at 5:00 pm
~/n~_
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's
website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on November 2, 2012 at 5:00 pm and remained so posted
continuously for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following
date and time: by ____________
Dated this day 2012.
CITY OF COLLEGE STATION, TEXAS
Subscribed and sworn to before me on this the day of 2012.
________Notary Public -Brazos County, Texas My commission
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City Council Workshop Meeting
Thursday, November 8,2012
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764·3517 or (TDD) 1·800·735·2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
November 8, 2012
City Council Workshop Agenda Item No. 6
Historic Preservation Committee
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion on the Historic Preservation
Committee semi-annual report and the goals and objectives for the coming year.
Summary: Linda Harvell, Chair, is coming before the Council to present the semi-annual report
of the Historic Preservation Committee. The Committee is charged to “aid in the collection and
preservation of the history of the City of College Station and its environs and to provide for
education of citizens on the history of this City”. The Committee met on October 1 to discuss
their goals and objectives for the coming year.
Council is asked to provide direction on the goals and objectives.
Attachments:
• Draft Minutes from October 1 HPC Regular meeting
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RM100112 Minutes Page 1
MINUTES OF THE HISTORIC PRESERVATION COMMITTEE
OCTOBER 1, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Linda Harvell, Chair
Kelly Bunch
Ed Burns, unexcused absence
Patricia Cleere
Jerry Cooper
Ann Hayes
M.D. Marshall, unexcused absence
Joel Mitchell
Libby Vastano
Julie Schultz, Council Liaison
City Staff:
Sherry Mashburn, City Secretary
Amy Atkins, Assistant Parks and Recreation Director
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Historic Preservation Committee was called to order by Chair Linda
Harvell at 4:04 p.m. on Monday, October 1, 2012 at the Stephen C. Beachy Central Park Office,
1000 Krenek Tap Road, College Station, Texas 77842.
2.
Hear Visitors
There were no Citizen Comments.
3.
Possible action and discussion on absence requests.
Chair Harvell noted that Mr. Burns and Mr. Marshall were to be considered “unexcused” unless
it is found they notified Jacob Morris about their absence.
4.
•
Possible action and discussion of minutes for:
September 17, 2012
MOTION: Upon a motion made by Ann Hays and a second by Libby Vastano, the Committee
voted seven (7) for and none (0) opposed, to approve the minutes as submitted. The motion
carried unanimously.
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RM100112 Minutes Page 2
5.
Chair Report
No report was provided.
6.
Discussion of Committee goals and objectives to present to City Council.
• There is a need to step up the historical marker program. MD Marshall is researching
vendors, but he has not reported back yet. It was recommended we do something like
the Brazos Heritage Society who recently commemorated the location of the
Boonville Jail. This was a way of recognizing an historical impact . . . the building
may be gone, but we can commemorate the location. Julie Schultz volunteered to
look at the application and see if it can be simplified. Amy Atkins will research to
see who purchases the markers.
• There needs to a greater awareness of College Station. Pat Cleere noted the “This
place matters” program.
• The existing online collection in Project HOLD needs to be catalogued and brought
into compliance with the metadata fields so that we can tie in with Preservation Texas
and the Carnegie Library. Volunteers are badly needed to assist with the scanning
and cataloging of the existing records.
• Pat Cleere asked if there was a way to tie in the Roan Chapel cemetery.
• Jacob Morris has arranged with the schools to provide a traveling trunk show. Julie
Schultz recommended two resources: the Brazos Heritage Society has three trunks,
and Suzanne Gallagher, with Rock Prairie Elementary, has materials.
• A fundraiser was proposed. The idea is to sell framed prints of area historical
buildings at the Lunch Lectures.
• Chair Harvell reported she has spoken with Parks about improving the lunch lecture
set up. She stated that HPC should have more input on the lectures and presenters.
7.
Report from HPC staff on Historic Records Coordinator Office activities.
No report was provided.
8.
Review, possible action, and discussion regarding the following sub-committees:
•
No report was provided.
Historic Marker Program – M.D. Marshall
•
No report was provided.
Oral History Transcription Project
•
Anne Hayes reported that 152 attended the Exploring History Lecture for September.
Exploring History Lunch Lecture Series – Marci Rodgers, Ann Hayes, Jerry
Cooper
• 75th Anniversary – Linda Harvell, Jerry Cooper
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RM100112 Minutes Page 3
Linda Harvell reported that the 75th
Anniversary Committee will meet on October 11 at 8:30 at
City Hall. More volunteers are needed to make this a successful event. It was suggested that she
reach out to the Heritage Society.
•
Libby Vastano reported that she will work on a timeline to assist the 75
College Station Oral History Interviews & Educational Initiatives – Libby
Vastano th
Committee. It was
suggested that she contact Anne Preston, with the Carnegie Library, regarding the interviews
they have.
9.
•
Calendar Events
•
Oct. 11, 2012 75th Anniversary Sub-Committee meeting , City Hall, 8:30 a.m.
•
Oct. 17, 2012 “Hidden Treasures of Cushing Library,” presented by Dr. Todd
Samuelson, introduced by Libby Vastano, Aldersgate United Methodist Church,
11:30 a.m.
•
Nov. 5, 2012 HPC Regular meeting, Stephen C. Beachy Central Park office, 4:00
p.m.
Nov. 8, 2012 75th Anniversary Sub-Committee meeting, City Hall, 8:30 a.m.
Nov. 14, 2012 “Second Thoughts: Presidential Regrets with their Supreme Court
Nominations,” presented by William Harper, Introduced by Jerry Cooper,
Aldersgate United Methodist Church, 11:30 a.m.
Chair Harvell reminded everyone that the next meeting will be on the first Monday in November.
10.
Discussion and possible action on future agenda items.
There were no future agenda items.
11.
Adjournment
MOTION: Upon a motion made by Pat Cleere and a second by Libby Vastano, the Committee
voted seven (7) for and none (0) opposed, to adjourn the meeting at 5:41 p.m. on Monday,
October 1, 2012. The motion carried unanimously.
________________________
Chair
ATTEST:
_______________________
Secretary
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November 8, 2012
Workshop Agenda Item No. 7
Rock Prairie Road Corridor
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding transportation
improvements along the Rock Prairie Road Corridor.
Relationship to Strategic Goals: Core Services and Infrastructure: Plan for and invest in
infrastructure, facilities, services, personnel, and equipment necessary to meet projected
needs and opportunities.
Recommendation(s): The purpose of this presentation is to provide the Council with an
update on several important infrastructure projects along the Rock Prairie Road Corridor.
The presentation is for informational purposes. Staff requests that the Council receive the
presentation, and does not have a recommendation.
Summary: With the creation of the Medical District in south College Station, numerous
infrastructure projects are needed to maintain current service levels and support new
development. The purpose of this presentation is to provide the Council with an update on
the three transportation projects along the Rock Prairie Road Corridor.
• East side reconstruction
• West side expansion
• Overpass
The pavement along Rock Prairie Road, east of State Highway 6 from Bird Pond Road to
W.D. Fitch Parkway is old and deteriorating. The pavement has reached the end of its
service life. During the extensive drought last summer, the subgrade experienced severe
shrinkage which created large longitudinal cracks in the pavement, causing even more
damage to the asphalt pavement. The pavement along this section of roadway needs to be
replaced. Staff plans to bring a design contract to the Council for the design of pavement
improvements for this segment of Rock Prairie Road in the near future.
In the summer of 2011, The Bryan-College Station Metropolitan Planning Organization
(BCSMPO) received $4.6 million in State Proposition 12 funds from TxDOT. The BCSMPO
voted to allocate those funds toward the construction of the Rock Prairie Road Bridge. As a
condition, the City is responsible for funding the engineering design and environmental work
on this project and TxDOT will manage the construction of the project. The City Council
approved the Advanced Funding Agreement with TxDOT in February 2012. The project is on
schedule, and the design is nearing completion. Final plans will be submitted to TxDOT in
January 2013, and construction is anticipated to begin in the spring of 2013.
Land acquisition for the widening of Rock Prairie Road west was included in the 2008 Bond
Authorization. Over the past few years, staff has been working with a design consultant to
collect traffic counts and develop traffic models to determine the transportation
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infrastructure needed between State Highway 6 and Normand Drive. A conceptual layout of
the proposed improvements was presented to the City Council in February 2012, and
approved the Needs Resolution to begin acquiring right-of-way to allow for the construction
of the proposed improvements. Staff is in the process of acquiring the necessary right-of-
way. Funding for the design of the improvements on Rock Prairie Road west is included in
the FY 2013 Capital Plan.
Budget & Financial Summary:
Funds in the amount of $2,055,000 are budgeted in the Streets Capital Projects Fund for
this project. This includes $125,000 was budgeted in FY13 for engineering.
Rock Prairie East Widening Rehab:
Funds in the amount of $2,854,000.00 are budgeted in the Streets Capital Projects fund for
the acquisition of ROW between State Highway 6 and State Highway 40. Funds in the
amount of $1,439,435.55 have been expended or committed to date, for a balance of
$1,414,564.45.
Rock Prairie East ROW:
Funds in the amount of $740,000 are budgeted in the Streets Capital Projects fund for the
acquisition of ROW between State Highway 6 and Longmire Drive. Funds in the amount of
$140,225.97 have been expended or committed to date, for a balance of $599,774.03.
Rock Prairie West ROW:
The Rock Prairie Road Bridge Improvements is being funded from authorization from Barron
Road Widening Phase II project which came in under budget. Funds in the amount of
$567,000 are budgeted in the Streets Capital Projects fund for the design of the bridge
improvements. Funds in the amount of $459,840.44 have been expended or committed to
date, for a balance of $107,159.56.
Rock Prairie Road Bridge Improvements:
Attachments:
1. None
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