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Home My WebLink About09/27/2012 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Workshop No. 5 - Project Number WF1223116 Carter Creek Wastewater Treatment Plant Headworks Coversheet revised 5 Location Map 6 Workshop No. 6 - Hazard Mitigation Action Plan 2012-2017 Coversheet revised 7 1 CITY OF COllEGE STATION Mayor Home ofTexas A&M University· Council members Nancy Berry Blanche Brick Mayor Pro Tern Jess Fields Dave Ruesink Karl Mooney City Manager Katy-Marie Lyles David Neeley Julie Schultz Agenda College Station City Council Workshop Meeting Thursday, September 27,2012,5:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas I. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov't Code Section 551.071 }; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. Chavers v. Randall Hall et aI, Case No. 10 CV-3922; Thomas Chavers et al. v. Kalinec Towing Company, Inc. et aI., Cause Number 201237978, In the 270 District Court of Harris County, Texas. c. College Station v. Star Insurance Co., Civil Action No. 4:II-CV-02023 d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-CV -272, In . the 2nnd District Court of Brazos County, Texas e. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-CV-272, in the 2nnd District Court of Brazos County, Tx. f. Claim and potential litigation related to a June 24, 2011 collision with a city vehicle. Legal Advice a. Legal issues related to the College Station Conference Center. b. Legal issues related to acquisition of property located at or near University Drive and Lodge Street. Real Estate {Gov't Code Section 551.0n}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a Page 12 City Council Workshop Meeting Thursday, September 27,2012 detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Property located generally southeast of the intersection of Barron Road and Earl Rudder Freeway. b. Property located at or near University Drive and TarrowlEast Tarrow Streets. 3. Take action, if any, on Executive Session. 6:00 PM 4. Presentation, possible action, and discussion on items listed on the consent agenda. 5. Presentation, possible action, and discussion regarding a construction contract with Bryan Construction Company, in the amount of $1,573,719.50 for the Carters Creek Wastewater Treatment Plant Headworks Project, the approval of a contingency transfer in the amount of $150,000, and authorizing the City Manager to execute the contract on behalf of the City Council. (This item is also on consent agenda item #20). 6. Presentation, possible action and discussion regarding the approval of a resolution adopting the Mitigation Action Plan titled "Mitigating Risk," Protecting Brazos County from All Hazards 2012 2017. (This item is also on consent agenda item #2k.) 7. Council Calendar Oct. 1 Audit Committee Meeting in City Hall Administrative Conference Room at 4:30 p.m. Oct. 2 National Night Out at CSPD, 5:00 p.m. Oct. 2 McLane Leadership in Business Award -Joseph M. DePinto -President/CEO, 7-Eleven at Annenberg Presidential Conference Center, 5:30 p.m. Oct. 4 P&Z WorkshoplRegular Meeting in Council Chambers at 6:00 p.m. (Julie Schultz, liaison) Oct. 11 City Council Executive SessionlWorkshoplRegular Meeting, at 5:00, 6:00, and 7:00 p.m. 8. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, BVSWMA, BVW ACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, T AMU Student Senate, Texas Municipal League, Youth Page 13 City Council Workshop Meeting Thursday, September 27,2012 Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 10. Adjourn. APPROVED: ~~~.~~~/===-.-~ CityM~ -L(l::l Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 27th day of September, 2012 at 5:00, 6:00, and 7:00 p.m. respectively in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda Posted this 21st day of September, 2012 at 5:00 pm ~~- I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City'S website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on September 21, 2012 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: by ____________ Dated this of ,2012. CITY OF COLLEGE STATION, TEXAS By_____________ Subscribed and sworn to before me on this the day of ,2012. Public Brazos County, Texas My commission expires: ____ This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. September 27, 2012 Workshop Agenda Item No. 5 Project Number WF1223116 Carter Creek Wastewater Treatment Plant Headworks To: David Neeley, City Manager From: Chuck Gilman, P.E., Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding a construction contract with Bryan Construction Company, in the amount of $1,573,719.50 for the Carters Creek Wastewater Treatment Plant Headworks Project, the approval of a contingency transfer in the amount of $150,000, and authorizing the City Manager to execute the contract on behalf of the City Council. (This item is also on consent agenda item #2o) Relationship to Strategic Goals: Core Services and Infrastructure- Efficiently, effectively, and strategically placed and infrastructure that maintains citizens health, safety, and general welfare and enables the City’s economic growth and physical development. Recommendation(s): Staff recommends approval of the construction contract, the approval of a contingency transfer in the amount of $150,000, and authorizing the City Manager to execute the contract on behalf of the City Council. Summary: This item is on consent for action. Carters Creek Wastewater Treatment Plant Headworks is the first step in the treatment process. The untreated wastewater flows into the headworks from the collection system, where it is pumped up for removal of large objects and sediment, so the wastewater can then flow through the rest of the treatment process. Some key equipment has exceeded its useful life and needs replacement or rehabilitation for the headworks to continue performing its function. The scope of work proposed in this contract includes only those items needed to restore functionality to our existing equipment. The improvements included are for the screw lift pumps, grit and grease removal systems, oiler system, odor controls, and junction box. These improvements will allow the existing headworks to remain functional until staff receives additional information from the TCEQ regarding any future permit restrictions that could require major changes to the headworks structure. Budget & Financial Summary: The current (FY12) budget for this project is $1,508,550. A total of $419,660 has been expended to date for the preliminary engineering and design work. This P.O. for the construction is $1,573,719.50, which exceeds the amount currently budgeted for this project. It is proposed that contingency in the amount of $150,000 be used toward this overage. Contingency transfers of $15,000 or more must be approved by Council. In addition, it is proposed that the remaining needed budget be transferred from the Northeast Trunkline Rehabilitation capital project which is currently on hold and is not expected to move forward in FY13. Attachments: 1.) Bid Tab 2.) Project Location Map 3.) Construction Contract is on file in the City Secretary’s Office 5 CCWWTP E M E R A LD P W APPOMATTOX DR EARL RUDDER FWFRONTAGE 6 RDNORTH FOREST PWSPRING CREEK ONRAMP 6SANDSTONE DR LAUREN DR JUSTIN AVALISON AV BENT OAK STROSEWOOD DRAMBER RIDGE DRBEN T TREE DROFFRAMP 6ALLEY CHIPPENDA L E S T SHADO W OAKSST THO M A S R D SEBESTA RDSUMTER DRWILDEWOOD CR RAINTREE DR E M E R ALD PLZ CH E S T N UT OAK CRIRONWOOD DRR O L L IN G R O C K P LBLACKJACK DR PEBBLESTONE CTWHITE R O S E C T WALNUT B E N DMERRIMAC CTTURTLE ROCK LO F A W N C T UNNAMED7732 TOPAZ CT JADE CT B R IA R R O S E C T EARL RUDDER FWFRONTAGE 6 RDCARTER CREEK WWTP HEADWORKS I6 September 27, 2012 Workshop Agenda Item No. 6 Hazard Mitigation Action Plan 2012-2017 To: David Neeley, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the approval of a resolution adopting the Mitigation Action Plan titled “Mitigating Risk,” Protecting Brazos County from All Hazards 2012-2017. (This item is also on consent agenda item #2k) Recommendation(s): Staff recommends approval of the resolution on the consent agenda. Summary: This plan is a five-year blueprint for the future, aimed at making communities in Brazos County disaster resistant by reducing or eliminating the long-term risk of loss of life and property from the full range of natural disasters. It meets the requirements of the Disaster Mitigation Act of 2000 (P.L. 106-390); Section 44 of the Code of Federal Regulations, Part 201.6 and Part 206; and State of Texas Division of Emergency Management standards. An open public process was established to provide multiple opportunities for all sectors in Brazos County to become involved in the planning process and make input during its drafting stage. The City of College Station has identified 10 “Actions” offered in this plan if Grant funding becomes available. A copy of the All Hazards Mitigation plan is on file in the City Secretary’s office for review. Budget & Financial Summary: None Attachments: None 7