HomeMy WebLinkAbout09/13/2012 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
Workshop No. 2 - Conference Center
Coversheet revised 6
Workshop No. 3 - Lick Creek Park Nature Center
Coversheet revised 7
Workshop No. 4 - Lick Creek Nature Trail/Springbrook Estates
Coversheet revised 9
HOA letter 10
Workshop No. 8 - FY 13 Proposed Budget Review
Coversheet revised 11
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CITY OF COllEGE STATION
Home ofTexas A&M University"Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tem Jess Fields
Dave Ruesink Karl Mooney
City Manager Katy-Marie Lyles
David Neeley Julie Schultz
Agenda
College Station City Council
Workshop Meeting
Thursday, September 13,2012,3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Call meeting to order.
2. Presentation, possible action, and discussion on options for the future of the Conference Center facility
and operations.
3. Presentation, possible action, and discussion regarding the development of the Lick Creek Park Nature
Center and the Advisory Committee's recommendation.
4. Presentation, possible action, and discussion regarding the possible placement of a nature trail through
property located within Springbrook Estates.
5:00 PM
5. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion
the City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) maybe discussed:
Litigation
a. City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area,
near Brushy Water Supply Corporation to decertify City of College Station and certify City of
Bryan
b. Chavers v. Randall Hall et aI, Case No. 10 CV -3922; Thomas Chavers et al. v. Kalinec Towing
Company, Inc. et aI., Cause Number 201237978, In the 270 District Court of Harris County, Texas.
c. College Station v. Star Insurance Co., Civil Action No.4: ll-CV-02023
d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-CV-272, In
the 272 nd District Court of Brazos County, Texas
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City Council Workshop Meeting
Thursday, September 13,2012
e. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue
Streigler, City of College Station and James Steven Elkins, No. 11-003 1 72-CV -272, in the 272 nd
District Court of Brazos County, Tx.
f. Claim and potential litigation related to a June 24, 2011 collision with a city vehicle.
Personnel {Gov't Code Section 551.074}; possible action -The City Council may deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer.
After executive session discussion, any final action or vote taken will be in public. The following public
officer(s) may be discussed:
a. City Manager
b. City Attorney
c. City Secretary
d. Municipal Court Judge
e. Internal Auditor
Economic Incentive Negotiations {Gov't Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Economic development incentives to prospect in the area between T exas Avenue and 2818
b. Economic development incentives to prospect in West College Station
6. Take action, if any, on Executive Session.
6:00 PM
Presentation:
• Presentation proclaiming September 21, 2012 as Alzheimer's Action Day in the City of College
Station.
7. Presentation, possible action, and discussion on items listed on the consent agenda.
8. Presentation, possible action, and discussion on the FY 2012-2013 Proposed Budget.
9. Council Calendar
Sept. 17 Intergovernmental Committee Meetings at 5:00 p.m.
Sept. 18 Celebrating the Arts at CS Hilton, 6:00 p.m.
Sept. 19 BVSWMA Board Meeting at Twins Oaks Facility -2690 SH30, 11 :00 a.m.
Sept. 19 RVP Board Meeting at RVP, 3 :00 p.m.
Sept. 20 P&Z WorkshoplRegular Meeting in Council Chambers at 6:00 p.m. (Karl Mooney,
liaison)
Sept. 27 City Council Executive Session/Workshop/Regular Meeting, at 5:00, 6:00, and 7:00 p.m.
10. Presentation, possible action, and discussion on future agenda items and review of standing list of
Council generated agenda items: A Council Member may inquire about a subject for which notice has
City Council Workshop Meeting
Thursday, September 13,2012
not been given. A statement of specific factual infonnation or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
11. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts
Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce,
BVSWMA, BVW ACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood
Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board,
Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning
and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council
of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth
Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin
board).
12. Adjourn.
--\--tAPP~~E. ~~~,;_~,
CityW-0 ~
Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of
College Station, Texas will be held on the 13th day of September, 2012 at 3:00, 5:00, and 6:00 p.m.
respectively in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The
following subjects will be discussed, to wit: See Agenda
Posted this 7th day of September, 2012 at 5:00 pm
~--------
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's
website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on September 7, 2012 at 5:00 pm and remained so posted
continuously for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following
date and time: by ____________
Dated this day 2012.
CITY OF COLLEGE STATION, TEXAS
Subscribed and sworn to before me on this the ___day _______, 2012.
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City Council Workshop Meeting
Thursday, September 13,2012
_________N.otary Public Brazos County, Texas My commission expires: ____
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
September 13, 2012
Workshop Agenda Item No. 2
Conference Center
To: David Neeley, City Manager
From: David Schmitz, Director, Parks and Recreation
Relationship to Strategic Goal: Financially Sustainable City; Providing Core Services and
Infrastructure; Neighborhood Integrity; Diverse Growing Economy
Agenda Caption: Presentation, possible action, and discussion on options for the future of
the Conference Center facility and operations.
Recommendation(s): Staff is seeking direction from the City Council.
Summary: The presentation will consist of a brief history of the facility, an overview of
current operations, and several options for the future of the Conference Center facility and
operations.
Budget & Financial Summary: Depending on direction from the Council, there are
several different budget scenarios. Currently, Conference Center operation funds are
included in the FY13 proposed budget in the amount of $358,327.
Attachments: None
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August 12, 2012
Workshop Agenda Item No. 3
Lick Creek Park Nature Center
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding the development of
the Lick Creek Park Nature Center and the Advisory Committee’s recommendation.
Relationship to Strategic Goals: Core Services and Infrastructure: Plan for and invest in
infrastructure, facilities, services, personnel, and equipment necessary to meet projected needs
and opportunities.
Recommendation(s): The City Council appointed Lick Creek Park Nature Center Advisory
Committee recommends Scenario C, which includes a main building, an outdoor classroom and
a small support building for storage. Staff supports this recommendation.
Summary: On June 17, 2010 at the Council Retreat, the City Council recommended that
Staff begin development of a Master Plan for the Lick Creek Park Nature Center in fiscal year
2011.
On October 25, 2010, the City Council approved a contract with Ray+Hollington Architects to
develop a Master Plan for the Lick Creek Park Nature Center. The Master Plan development
process would include extensive public engagement and coordination with a Council Appointed
Advisory Committee.
On June 23, 2011 the Lick Creek Park Nature Center Advisory Committee was established to
provide input during the Master Plan development regarding the design features for the Center
and its amenities, provide input on future facility programming, and participate in the design
charette process. Per the resolution, the committee will dissolve on July 1, 2012.
Based upon input gathered at two design charettes, subsequent meetings with the Advisory
Group and staff input, the design consultant developed two concepts consistent with the needs,
goals and priorities identified, the desired program elements, and the current project budget.
Scenario A includes a main building with conditioned space and a support building. Restrooms,
offices, storage, a display area, workroom, information station, and a meeting room will be
included in the main building. The support building (unconditioned space) includes
maintenance/site storage, a greenhouse, and a workspace. The anticipated annual O&M for
this alternative is $231,650.
Scenario B is an open-air concept that consists of small outdoor (unconditioned) classrooms
dispersed throughout the Nature Center site (not throughout the entire park), a support
building and an orientation center. The outdoor classrooms are essentially small pavilion-like
structures that provide relief from the weather, seating, work tables, sinks, etc. The support
building (unconditioned space) includes maintenance/site storage, a greenhouse, and a
workspace. The orientation center is a small structure (conditioned space) that provides users
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with information and restrooms. This scenario requires less staffing, and a lower O&M costs.
The anticipated annual O&M for this alternative is $116,400.
Scenario C was developed is a hybrid of the Scenarios A & B. This alternative includes a main
building with conditioned space, a smaller support building, and an outdoor classroom. The
main building includes restrooms, offices, storage, a display area, workroom, information
station, and a meeting room. The support building provides is for site/storage maintenance
only. A subcommittee was identified to work with Parks and Recreation staff to refine the O&M
estimate for Scenario C. The anticipated annual O&M for this alternative is $160,425.
At an Advisory Group meeting on May 30th
, the committee voted unanimously to endorse
Scenario C to take forward as their recommendation to the City Council.
On June 13, 2012 staff delivered a presentation to the City Council summarizing the different
scenarios and associated costs (Capital and O&M). During that meeting the Council made a
motion to receive the report and the recommendation from the committee, and expressed a
desire to proceed with the project in a cost effective way to best meet the needs at the park.
Budget & Financial Summary: Funds for this project are budgeted in the Parks Capital
Improvement Project Fund in the amount of $2,495,000. Funds in the amount of $77,408 have
been expended or committed to date, leaving a balance of $2,417,592 for the design and
construction of this project.
Attachments:
1. Project Map
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September 13, 2012
Workshop Agenda Item No. 4
Lick Creek Nature Trail
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development
Services
Agenda Caption: Presentation, possible action, and discussion regarding the possible
placement of a nature trail through property located within Springbrook Estates
Relationship to Strategic Goals: Core Services and Neighborhood Integrity
Recommendation(s): Staff recommends Council accept the request from the Springbrook HOA
that consideration of a nature trail in the Springbrook Estates development cease at this time.
Summary: Recently, Council provided direction to City staff to proceed with the final design and
construction of the Lick Creek Greenway Trail, using an on-street option in the vicinity of the
Springbrook Estates Subdivision. While considering this item and making the motion to provide
direction, Council also directed staff to engage with the neighborhood regarding the potential
development of a “green” or nature trail through the subdivision.
On August 21st
, council was provided a letter from the President of the HOA Board offering their
thanks for the idea but rejecting the concept of a nature trail through the subdivision.
At this point, staff is seeking direction from Council whether to cease pursuit of the nature trail
option and just continue to focus on the previously provided Council direction regarding the
multi-use path or, whether further discussion with the HOA is warranted.
Budget & Financial Summary: Unknown at the point, though additional costs would be
required both for the construction and operation and maintenance of the nature trail and
surrounding property.
Attachments:
1. August 21st
letter from HOA
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September 13, 2012
Workshop Agenda Item No. 8
FY 13 Proposed Budget Review
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action, and discussion on the FY 2012-2013
Proposed Budget.
Recommendation(s): Staff recommends the Council review the FY 13 Proposed
Budget, and provide direction regarding any changes they would like to see incorporated
into the budget.
Summary: This is a final opportunity for the City Council to provide direction on the FY
2012-2013 Proposed Budget.
The Proposed budget was presented to the City Council at the August 9th
The budget is scheduled for adoption at the regular meeting.
meeting, and a
series of meetings have budget workshop meetings have been held to review the proposed
budget. A public hearing on the proposed budget was held on August 23.
Budget & Financial Summary: The budget is discussed in detail in the Proposed Budget
document.
Attachments:
Please bring your copy of the proposed budget to the meeting.
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