HomeMy WebLinkAbout06/14/2012 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
Workshop No. 5 - Bryan-College Station Convention and
Visitors Bureau Annual Report
Coversheet revised 5
Workshop No. 6 - Hotel Occupancy Tax Fund event grant
application, review and approval process
Coversheet revised 6
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CIT).OF COIJ.I-GI.ST.~TION
Mayor Home of Tp~iriA&M Unrzrrrlty' Council members
Nancy Berry Blanche Brick
Mayor Pro Tem Jess Fields
Dave Ruesink Karl Mooney
City Manager Katy-Marie Lyles
David Neeley Julie Schultz
Agenda
College Station City Council
Workshop Meeting
Thursday, June 14,2012,5:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Call meeting to order.
2. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 55 1.071 1; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion
the City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan's application with TCEQ for water & sewer permits in WestsideIHighway 60 area,
near Brushy Water Supply Corporation to decertify City of College Station and certify City of
Bryan
b. Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10
CV-3922
c. College Station v. Star Insurance Co., Civil Action No. 4: 1 1-CV-02023
d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 1 1-002516-CV-272. In
the 272nd District Court of Brazos County, Texas
e. Tracy Lynn Sheets, City of College Station (Intervener) v. Get Lucky. L.L.C. d/b/a Lux Nightclub and
Alex Taylor Ford
f. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City
of College Station and James Steven Elkins, No. 1 1-003 172-CV-272,in the 272'Id District Court of Brazos
County, Tx.
Legal Advice
a. Legal issues regarding the City wheeling water with other water utility providers.
b. October 2006 Economic Development Agreement with Radakor, L.L.C.
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City Council Workshop Meeting
Thursday, June 14,20 12
c. Legal issues related to 2004 Economic Development Agreement Between College Station, RVP and
Fidelis Ventures, LLC.
3. Take action, if any, on Executive Session.
4. Presentation, possible action, and discussion on items listed on the consent agenda.
5. Presentation and discussion on a report from the Bryan-College Station Convention and Visitors Bureau
regarding the activities of the organization.
6. Presentation, possible action and discussion regarding proposed Hotel Occupancy Tax Fund event grant
application, review and approval process.
7. Council Calendar
June 19 Citizen's Fire Academy Graduation in Council Chambers at 6:00 p.m.
June 20 BVSWMA Board Meeting at Twins Oaks Facility -2690 SH30, 11 :00 a.m.
June 20 RVP Board Meeting at RVP, 3:00 p.m.
June 2 1 Health & Safety Expo at Brazos Center, 10:OO a.m.
June 21 P&Z WorkshopIMeeting in Council Chambers at 6:00 p.m. (Dave Ruesink, Liaison)
June 28 City Council Executive/Workshop/Regular Meeting at 5:00, 6:00 and 7:00 p.m.
8. Presentation, possible action, and discussion on future agenda items and review of standing list of Council
generated agenda items: A Council Member may inquire about a subject for which notice has not been
given. A statement of specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts
Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle. Pedestrian, and
Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept.. Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force,
Bryan/College Station Chamber of Commerce, BVSWMA, BVWACS, Cemetery Committee, Code
Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking
Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan
Planning Organization, National League of Cities. Outside Agency Funding Review, Parks and
Recreation Board, Planning and Zoning Commission. Research Valley Partnership, Regional
Transportation Committee for Council of Governments, Signature Event Task Force, Sister City
Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Youth
Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board).
10. Adjourn
APPROVED:
City Council Workshop Meeting
Thursday, June 14,20 12
Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of
College Station, Texas will be held on the 14th day of June, 2012 at 5.00 p.m. and 6:00 pm respectively in the
City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be
discussed, to wit: See Agenda
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's
website, www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on June 8, 2012 at 5:00 pm and remained so posted continuously for at
least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: by
Dated this day of ,2012.
CITY OF COLLEGE STATION, TEXAS BY
Subscribed and sworn to before me on this the day of ,2012.
Notary Public -Brazos County, Texas My commission expires:
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.rrov. Council meetings are broadcast live on Cable Access Channel 19.
June 14, 2012
Workshop Agenda Item No. 5
Bryan-College Station Convention
And Visitors Bureau Annual Report
To: David Neeley, City Manager
From: Frank Simpson, Deputy City Manager
Agenda Caption: Presentation, and discussion on a report from the Bryan-College
Station Convention and Visitors Bureau regarding the activities of the organization.
Recommendation(s): Staff recommends the City Council receive the report.
Summary: The City Council has expressed a desire to hear periodic reports from its
contract partner agencies funded by the City. Shannon Overby, Executive Director
of the Bryan-College Station Convention and Visitors Bureau will provide a report on
the activities of the CVB for the current fiscal year.
Budget & Financial Summary: The city provides $1,000,000 in funding to the
CVB from the Hotel Tax Fund.
Attachments: N/A
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June 14, 2012
Workshop Agenda Item No. 6
Hotel Occupancy Tax Fund Event Grant
Application, Review and Approval Process
To: David Neeley, City Manager
From: Frank Simpson, Deputy City Manager
Agenda Caption: Presentation, possible action and discussion regarding proposed
Hotel Occupancy Tax Fund event grant application, review and approval process.
Recommendation(s): After the presentation of the proposed program, the
recommendation is for Council to direct Staff to prepare the necessary policies,
procedures and forms needed to implement the HOT tax event grant funding
application, review, and approval process for formal adoption at a Regular City
Council Meeting in July.
Summary: In 2011 the Bryan-College Station Convention and Visitors Bureau (CVB)
engaged The Indigo Resource Group to study how to improve the effectiveness and
efficiencies of the hotel occupancy tax (HOT) investments, and then make
observations and recommendations to have that happen. The final report was
delivered in June 2011, which the CVB then focused on three initiatives: (1)
standardize the allocation process for requests to utilize HOT funds, (2) create and
implement a way finding master plan, and (3) strengthen stakeholder relationships.
On January 30, 2012 at the City Council Strategic Plan Update, City Staff made the
recommendation and Council concurred to stay engaged with the CVB in further
development of their initiatives.
This agenda item is for City Staff to present Council an overview of a proposed HOT
tax event grant funding application, review, and approval process in an effort to
standardize how allocations are made for use of HOT funds. City Staff has worked
with the CVB and the City of Bryan staffs to collectively come to agreement for the
basics of a standardized program while leaving the actual approval for the use of
each City’s HOT funds independent of the other. After the presentation of the
proposed program, if Council believes the City of College Station should move
forward with establishing its HOT tax event grant funding application, review, and
approval process then Staff would complete the drafting of the policies, procedures
and forms for Council to consider for formal adoption at a July City Council Meeting.
Budget & Financial Summary: Funding for the HOT tax event grants would be
from the city of College Station HOT tax revenues
Attachments: N/A
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