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11/08/2012 - Regular Agenda Packet - City Council
Table of Contents Agenda 3 Consent No. 2a - Minutes Coversheet revised 7 Workshop 8 Regular 13 Consent No. 2b - Construction & Demolition Debris, Organic Waste, Recycling Collection Franchise Agreement - CCAA, LLC – Third Reading Coversheet revised 18 Franchise Ordinance 19 Consent No. 2c - Plantation Oaks Waterline Replacement Coversheet revised 41 Location Map 42 Bid Tabulation 43 Consent No. 2d - Roadway Traffic Markings & Traffic Control Services Contract Coversheet revised 47 Bid Tabulation 48 Consent No. 2e - Texas Transportation Enhancement Funding Application Coversheet revised 50 Resolution 51 Project Map 53 Cost Estimates 54 TxDOT Funding Call 56 TxDOT Enhancement Web Page 57 Consent No. 2f - Addendum to Contract 12-258 Between the College Station Fire Department and the TAMU Applied Exercise Science Laboratory to Provide Fit Life Assessments for Police Department Employees Coversheet revised 58 Addendum 59 Regular No. 1 - Public Hearing on 1351 Earl Rudder Freeway South - Public Utility Easement Abandonment Coversheet revised 61 Vicinity Map 62 Location Map 63 Ordinance 64 Ordinance Exhibit 69 Regular No. 2 - Public Hearing on 3001 Earl Rudder Freeway South – Right-of-Way Abandonment Coversheet revised 72 Vicinity Map 73 Location Map 74 Ordinance 75 1 Ordinance Exhibit 85 Regular No. 3 - Public Hearing on Southside Area Neighborhood Plan Implementation - Platting and Re-platting in older residential subdivisions and related parking requirements Coversheet revised 90 P&Z Minutes 92 Ordinance 94 Regular No. 4 - Public Hearing on the Rezoning for 303 A&B University Drive East, 410 Nimitz Street, and 411 & 413 Eisenhower Street Coversheet updated 103 Maps 105 Background 107 Ordinance 108 Regular No. 5 - Public Hearing and Discussion of a Draft Ordinance to Create Reinvestment Zone #17 Coversheet revised 112 Tax Abatement Ordinance 113 2 CITY OF COlLEGE STATION Mayor Home ofTexas A&M University· Council members Nancy Berry Blanche Brick Mayor Pro Tern Jess Fields Dave Ruesink Karl Mooney City Manager Katy-Marie Lyles David Neeley Julie M. Schultz Agenda College Station City Council Regular Meeting Thursday, November 08,2012 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Presentation: Presentation by Mayor Berry proclaiming November 8, 2012 as Sister Cities International-Salamanca Day. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Councilor staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for: • October 25,2012 Workshop • October 25, 2012 Regular Council Meeting b. Presentation, possible action, and discussion on the third reading of a franchise agreement with CCAA, LLC Brazos Valley Recycling and Big Dumpster; for the collection of construction and demolition debris, recycling, and organic waste collection from multifamily apartments and commercial business locations, and residential roll-off construction and demolition debris collection. City Council Regular Meeting Page 2 Thursday, November 8, 2012 c. Presentation, possible action, and discussion regarding the approval of the construction contract (Contract 13-003) with Dudley Construction in the amount of $369,51 0.1 0, for the construction of the Plantation Oaks Waterline Replacement Project (WFI433732) and authorizing the City Manager to execute the contract on behalf of the City Council. d. Presentation, possible action, and discussion awarding Contract #13-005 to Highway Technologies, Inc. in the amount of $198,917.50, for the installation of roadway traffic markings, and authorizing the City Manager to execute the contract on behalf of the City Council. e. Presentation, possible action, and discussion, of a resolution endorsing the University Pedestrian Improvement Project Phase II and the application for Texas Transportation Enhancement Funding to reimburse the City for 80% of the construction costs. f. Presentation, possible action, and discussion on an Addendum to Contract #12-258 between the College Station Fire Department and the T AMU Applied Exercise Science Laboratory to include physical fitness assessments on Police Department employees as well as Fire Department employees. Regular Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion ofthe Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. PubIlc Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.15 acre, 20-foot wide public utility easement, which is located on Lot lR of Block 1 of the High Ridge Subdivision according to the plat recorded in Volume 5777, Page 5 of the Deed Records of Brazos County, Texas. 2. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning 1.03 acres of right-of-way; a 0.38 acre portion of which was conveyed via Right-of-Way Deed recorded in Volume 1162, Page 613 of the Official Records of Brazos County, Texas; and a 0.65 acre portion dedicated by plat, recorded in Volume 488 Pages 593 of the Official Records of Brazos County, Texas. City Council Regular Meeting Page 3 Thursday, November 8,2012 3. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance," Article 5, "District Purpose Statement and Supplemental Standards," Article 7, "General Development Standards," and Article 8, "Subdivision Design and Improvements" of the Code of Ordinances of the City of College Station, Texas related to platting and replatting in older residential subdivisions not designated as Neighborhood Conservation in the City'S Comprehensive Plan; and minimum parking requirements for new construction in the area described as Area V of the Southside Area Neighborhood Plan. 4. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance, Section 4.2, Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning from 0 Office, R-2 Duplex Residential, and C-3 Light Commercial to GC General Commercial for approximately 1.1 acres located at 303 A & 303 B University Drive East, 410 Nimitz Street, and 411 & 413 Eisenhower Street. 5. Public Hearing, presentation, and discussion on the creation of Reinvestment Zone #17; and, discussion of a Draft Ordinance creating Reinvestment Zone # 17 for commercial tax abatement in the College Station Medical District. 6. Adjourn. If litigation issues arise to the posted subj ect matter of this Council Meeting an executive session will be held. City M er Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, November 08,2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 2nd day of November, 2012 at 5:00 p.m. ~~ City Secretar I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice and Agenda were posted on November 2,2012 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by ___________ Dated this __day ______, 2012 Subscribed and sworn to before me on this the __day of _______, 2012. City Council Regular Meeting Page 4 Thursday, November 8,2012 Notary Public Brazos County, Texas My commission expires: _____ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on -,-,-",-,-===,-,-. Council meetings are broadcast live on Cable Access Channel 19. November 8, 2012 City Council Consent Agenda Item No. 2a City Council Minutes To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: • October 25, 2012 Workshop • October 25, 2012 Regular Council Meeting Attachments: • October 25, 2012 Workshop • October 25, 2012 Regular Council Meeting 7 WKSHP102512 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 25, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick, absent Jess Fields, arrived after roll call Karl Mooney Katy-Marie Lyles Julie Schultz Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:01 p.m. on Thursday, October 25, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-Personnel, and §551.087-Economic Development Negotiations, the College Station City Council convened into Executive Session at 5:01 p.m. on Thursday, October 25, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: 8 WKSHP102512 Minutes Page 2 • City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922. • College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023. • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-0025 16- CV-272, in the 272nd District Court of Brazos County, Texas. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX • Claim and potential litigation related to a June 24, 2011 collision with a city vehicle. • State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85th District Court, Brazos County, Texas B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager • Council Self Evaluation • Planning and Zoning C. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic development incentives to prospect in West College Station. The Executive Session adjourned at 6:06 p.m. on Thursday, October 25, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Ruesink, the City Council voted six (6) for and none (0) opposed, to approve the absence request from Blanche Brick. The motion carried unanimously. Mayor Berry presented a proclamation to representatives of the American Legion Auxilliary proclaiming November 9, 2012 as Poppy Day. 4. Presentation, possible action, and discussion on items listed on the consent agenda. There were no items pulled for clarification. 5. Presentation, possible action, and discussion on a professional services contract with Hawkins Architecture for $11,000 for an additional analysis to refine the construction cost estimate to repair the Conference Center to the level where the facility can be safely occupied. 9 WKSHP102512 Minutes Page 3 Mayor Berry reported that staff received conflicting direction to: • Discuss this further at the Council Strategic Planning Retreat in January 2013; and • Conduct an additional study to refine the construction cost estimate. Council consensus was to postpone this until the Council Strategic Planning Retreat in January 2013 6. Presentation and discussion regarding TAMU Transit and the "District's" dual- ridership program and future expansion of transit services to South College Station by the District. John McBeth, President/CEO, Brazos Transit District, reported that The District and TAMU Bus Operations have a long standing history of coordinating the two systems dating back to 1991 when The District installed passenger shelters in the two cities. At that time, the two systems worked together to create shared stops in the City of College Station, and since that time the two systems have cooperated on numerous projects. The two systems are continually studying ways in which they could coordinate bus routes in order to eliminate any duplicate routes or to just make routes more efficient. One possibility discussed is for The District to take responsibility for TAMU routes in far south College Station so that TAMU could use their resources closer to the campus where the density shows a greater need for more service. The District would then establish a shared transfer stop where the patrons from south College Station could transfer to a TAMU bus for the final leg of their trip to the campus. The District and TAMU Bus Operations will continue to work to coordinate the two systems into a seamless mobility program serving the two cities and Brazos County, always keeping in mind the funding parameters that are placed on each system by their respective funding partners. Mayor Berry recessed the Workshop at 7:01 p.m. in order to begin the Regular Meeting on time. The Workshop reconvened at 7:15 p.m. 7. Presentation, possible action and discussion regarding an update from the Brazos County Health Department on the West Nile Virus and response plans for other large scale public health incidents. Ken Bost, Director, Brazos County Health Department, stated that the Council will be receiving the information in the weekly update provided by the City Manager. It is anticipated the upcoming cold snap will help to reduce West Nile. The Workshop recessed to complete the Regular Meeting at 7:25 p.m. The Workshop reconvened at 8:42 p.m. 8. • Council Calendar Nov. 1 P&Z Workshop/Regular Meeting, Council Chambers, 6:00 p.m. (Blanche Brick, liaison) 10 WKSHP102512 Minutes Page 4 • • Nov. 5 Annual Chamber Banquet at the CS Hilton, 6:00 p.m. Nov. 8 City Council Executive Session/Workshop/Regular Meeting, at 5:00,6:00, and 7:00 p.m. Council reviewed the Council calendar. 9. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields requested an item to discuss block length requirements. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry reported on the South Knoll Neighborhood Plan kick-off meeting and Lights on After School. Councilmember Ruesink reported on the upcoming visit by the Salamanca Sister City delegation. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:46 p.m. on Thursday, October 25, 2012. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 11 WKSHP102512 Minutes Page 5 12 RM102512 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION OCTOBER 25, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick, absent Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:14 p.m. on Thursday, October 25, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request . Mayor Berry recessed the Regular Meeting at 7:15 p.m. The Regular Meeting reconvened at 7:25 p.m. Citizen Comments There were no Citizen Comments. 13 RM102512 Minutes Page 2 CONSENT AGENDA 2a. • Presentation, possible action, and discussion of minutes for: • October 11, 2012 Workshop October 11, 2012 Regular Council Meeting 2b. Presentation, possible action and discussion on a funding agreement between the City of College Station and Keep Brazos Beautiful for FY13 in the amount of $46,240. 2c. Presentation, possible action and discussion on a funding agreement between the City of College Station and College Station Noon Lions Club for FY13 in the amount of$10,000. 2d. Presentation, possible action, and discussion authorizing the fourth of five annual payments of an economic development incentive in the total amount of $250,000 for the Texas A&M Institute for Preclinical Studies (TIPS). 2e. Presentation, possible action, and discussion on approving a contract for the grant of federal HOME CHDO Set-Aside funds with Brazos Valley Community Action Agency (BVCAA) in the amount of $114,795.00 for construction of an affordable single-family home at 1205 Carolina. 2f. Presentation, possible action, and discussion on approval of the 2012 Property Tax Roll in the amount of $25,503,096.29. 2g. Presentation, possible action, and discussion to authorize the City Manager to award contract 12-321 for $461,900 to MC Sandblasting & Painting, and to approve a contingency transfer of $115,000 from Water Capital Projects contingency budget, to recoat a water storage tank. 2h. Presentation, possible action, and discussion on an Interlocal Agreement between the City of College Station and Texas Department of Public Safety specifically related to OmniBase Services. 2i. Presentation, possible action and discussion on Resolution 10-25-12-2i stating that the City Council has reviewed and approved the City's Investment Policy, Broker-Dealer List and Investment Strategy. 2j. Presentation, possible action, and discussion regarding approval to purchase equipment, and accessories associated with maintenance of athletic fields in the amount of $59,776. 2k. Presentation, possible action, and discussion on Ordinance 2012-____, for the termination of a franchise agreement with CCAA, LLC d/b/a BCS Stop N' Go Potties for the collection of demolition and construction debris from residential properties, and approval of Resolution 10-25-12-2k, Repealing Resolution 10-11-12-2i. 14 RM102512 Minutes Page 3 21. Presentation, possible action, and discussion on the second reading of a franchise agreement with CCAA, LLC Brazos Valley Recycling and Big Dumpster; for the collection of construction and demolition debris, recycling, and organic waste collection from multifamily apartments and commercial business locations, and residential roll-off construction and demolition debris collection. 2m. Presentation, possible action, and discussion to authorize additional funds for professional legal services for Lloyd Gosselink in the amount of $20,000 for various water and wastewater issues. 2n. Presentation, possible action, and discussion regarding approval of an Interlocal agreement with Texas A&M University (TAMU) regarding maintenance and cost sharing for the Jones Butler Road Extension project. 2o. Presentation, possible action and discussion on the first renewal of bid #12-009, Contract #12-014 to Brazos Paving Inc. in an amount not to exceed $544,000.00 for the annual blanket order of concrete curb/gutter & flatwork used to maintain City infrastructure. Items 2b, 2c, 2d, and 2e were pulled from the Consent Agenda for a separate vote. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and one (0) opposed, to approve the Consent Agenda, less items 2b, 2c, 2d, and 2e. The motion carried unanimously. (2b)MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Schultz, the City Council voted five (5) for and one (1) opposed,, with Councilmember Fields voting against, to approve a funding agreement between the City of College Station and Keep Brazos Beautiful for FY13 in the amount of $46,240. The motion carried. (2c)MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Schultz, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve a funding agreement between the City of College Station and College Station Noon Lions Club for FY13 in the amount of$10,000. The motion carried. (2d)MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Lyles, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to authorize the fourth of five annual payments of an economic development incentive in the total amount of $250,000 for the Texas A&M Institute for Preclinical Studies (TIPS). The motion carried. (2e)MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Schultz, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve a contract for the grant of federal HOME CHDO Set-Aside funds with 15 RM102512 Minutes Page 4 Brazos Valley Community Action Agency (BVCAA) in the amount of $114,795.00 for construction of an affordable single-family home at 1205 Carolina. The motion carried. REGULAR AGENDA 1. Presentation, possible action, and discussion regarding Resolution 10-25-12-01 to rename Southwood Athletic Park in College Station to Brian Bachmann Community Park. Cody Whitten, 3207 Liesl Court, said he has been hearing lots of stories about Brian Bachmann’s service to the community. Although Brian had done a lot for the community, no one realized exactly how much. We need to do something to honor him. It is apparent that Southwood Park is the place where he spent so much time working with kids. Mr. Whitten worked with the Little League board to begin the process of naming the park after Brian. He appreciates the Council’s support. Jeff Kersten, 4407 Rocky Meadows, read a letter, attached, requesting renaming the Southwood Community Park after Brian Bachmann. Damon Slaydon, President of College Station Little League, thanked the Council for the opportunity to honor an individual that has had such a positive impact on so many facets of the community. There are three words that represent the Little League motto: courage, loyalty and character. To honor Brian by renaming a sports complex after him is appropriate. Not only does it represent Little League baseball, but it also represents the man that gave his life for us in the performance of his duty. He asked the Council to dedicate Southwood Park to recognize the legacy of Brian Bachmann, so that we may reflect on a real life hero who embodied courage, loyalty, and character. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to rename Southwood Athletic Park in College Station to Brian Bachmann Community Park. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discussion on the Annual Review of the Comprehensive Plan and the Annual Review of the Unified Development Ordinance (UDO). (Joint Meeting of the City Council and the Planning & Zoning Commission) At approximately 8:16 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:16 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to accept the Annual Review of the Comprehensive Plan and the Annual Review of the Unified Development Ordinance (UDO). The motion carried unanimously. 16 RM102512 Minutes Page 5 3. Presentation, possible action, and discussion regarding an Economic Development Agreement between the City of College Station and Texas Hotel Management, L.P. to support a specialized health hospital. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to approve the Economic Development Agreement between the City of College Station and Texas Hotel Management, L.P. to support a specialized health hospital. The motion carried unanimously. 4. • Presentation, possible action, and discussion regarding appointments to the following Boards and Commissions: Planning & Zoning Commission MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted six (6) for and none (0) opposed, to appoint Brad Corrier to complete James Benham’s one-year unexpired term and Vergal Gay to complete Craig Hall’s two-year unexpired term. The motion carried unanimously. 5. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:42 p.m. on Thursday, October 25, 2012. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 17 November 8, 2012 Consent Agenda Item No. 2b Construction & Demolition Debris, Organic Waste, Recycling Collection Franchise Agreement - CCAA, LLC – Third Reading To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion on the third reading of a franchise agreement with CCAA, LLC Brazos Valley Recycling and Big Dumpster; for the collection of construction and demolition debris, recycling, and organic waste collection from multifamily apartments and commercial business locations, and residential roll-off construction and demolition debris collection. Relationship to Strategic Goals: Wise stewardship of the natural resources and features needed to meet current demands without compromising the ability of future generations to do the same. Recommendation(s): Staff recommends approval of this franchise agreement. Summary: Currently, CCAA, LLC operates two (2) franchise agreements with the City of College Station - BCS Stop and Go Potties (Big Dumpster) and Brazos Valley Recycling. The proposed franchise agreement will combine the two agreements under their parent company CCAA, LLC and will consolidate all their services into one franchise agreement. The combination will allow for efficient and convenient reporting and franchise fees. The proposed agreement would allow a CCAA, LLC Brazos Valley Recycling to collect construction and demolition debris, recycling, and organic waste collection from multifamily apartments and commercial business locations within the City of College Station. The agreement would also allow a CCAA, LLC Big Dumpster to collect residential roll-off construction and demolition debris within the City of College Station. The company will be responsible for developing onsite collection of construction and demolition debris, recyclables, and organic waste; so as not to interfere with the collection of municipal solid waste (MSW). Section 104 of the City Charter states that “The City of College Station shall have the power by ordinance to grant any franchise or right mentioned in the preceding sections hereof, which ordinance, however, shall not be passed finally until it shall have been read at three (3) separate regular meetings of the City Council.” Budget & Financial Summary: N/A Attachments: 1. Franchise Ordinance 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 CCAA, LLC Franchise Agreement for Demolition & Construction Material Multifamily & Commercial Recycling Organic Waste 20 EXHIBIT “A” SCHEDULE OF RATES 14 Yard Roll-Off Rental Fee - Delivery Fee - Dump Fee - Fuel Surcharge - $2.75 / day $35.00 $80.00 $16.00 20 Yard Roll-Off Rental Fee - Delivery Fee - Dump Fee - Fuel Surcharge - $3.00 / day $35.00 $140.00 $28.00 30 Yard Roll-Off Rental Fee - Delivery Fee - Dump Fee - Fuel Surcharge - $3.00 / day $35.00 $140.00 $28.00 Tipping Fee: $27.00 per ton 38 CERTIFICATE HOLDER © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY) LIMITS WC STATU-TORY LIMITS OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe underDESCRIPTION OF OPERATIONS below (Mandatory in NH)OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). The ACORD name and logo are registered marks of ACORD COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 10/3/2012 Higginbotham & Associates Inc.500 W. 13th StreetFort Worth TX 76102 BCS Stop & Go Potty, LLC; Brazos ValleyRecycling/The Big DumpsterP.O. Box 5449Bryan TX 77801 Depositors Insurance Company American Safety Indemnity Company AMCO INSURANCE COMPANY 25433 Amanda Villanueva 800-247-0712 817-347-6981 avillanueva@higginbotham.net BCSST1 740211584 AB ACPGLDO7215035376ENV0291831101 5/27/20125/27/2012 5/27/20135/27/2013 Sudden Acc Poll Liab 1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 $1,000,000 X X X X Incl Environmen Impairment Cov. X X C X X X X IncL: CA9948 X MCS-90 ACPBAA7215035376 5/27/2012 5/27/2013 1,000,000 A X X ACPCAD7215035376 5/27/2012 5/27/2013 6,000,000 6,000,000 A Building & Business Personal Prop ACPCPPD7215035376 5/27/2012 5/27/2013 $579,000 $1,000 Ded. Named insured completed to read: BCS Stop & Go Potty, LLC; Charlse Mancuso, Inc./CCAA, LLC; Brazos Valley Recycling/The BigDumpster The General Liability and Automobile Liability policy includes a blanket automatic additional insured endorsement that provides additionalinsured status and a blanket waiver of subrogation endorsement to the certificate holder only when there is a written contract between thenamed insured and the certificate holder that requires such status.See Attached... The City of College StationAttn: RethaPO Box 9960College Station TX 77842 39 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: The General Liability and Auto Liability policy has a blanket Primary & Non Contributory endorsement that affords that coverage to certificateholders only where there is a written contract between the Named Insured and the certificate holder that requires such status Umbrella is follow form. 11 BCS Stop & Go Potty, LLC; Brazos ValleyRecycling/The Big DumpsterP.O. Box 5449Bryan TX 77801 BCSST1 Higginbotham & Associates Inc. 25 CERTIFICATE OF LIABILITY INSURANCE 40 November 8, 2012 Consent Agenda Item No. 2c Work Order No. WF 1433732 Plantation Oaks Waterline Replacement To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding the approval of the construction contract (Contract 13-003) with Dudley Construction in the amount of $369,510.10, for the construction of the Plantation Oaks Waterline Replacement Project (WF1433732) and authorizing the City Manager to execute the contract on behalf of the City Council. Relationship to Strategic Goals: Core Services and Infrastructure: Maintain and rehabilitate equipment, facilities, and infrastructure on a strategic schedule. Recommendation(s): Staff recommends approval of the construction contract, and authorizing the City Manager to execute the contract on behalf of the City Council. Summary: The existing 12-inch diameter waterline along State Highway 30 between Munson Avenue and Scarlett O’Hara Drive is over 50 years old and has reached the end of its service life. This segment of pipeline is an on-going maintenance problem for the field operations staff in the Water Service Department. This project will replace the existing 12- inch ductile iron water line with a new 12-inch diameter PVC water line. Budget & Financial Summary: Funds in the amount of $621,232 are budgeted for this project in the Water Capital Projects Fund. Funds in the amount of $96,630 have been expended to date leaving $524,602 for this contract and future expenses. Attachments: 1.) Construction Contract is on file in the City Secretary’s Office 2.) Project Location Map 3.) Bid Tabulation 41 Munson AvenueHardwood LaneBerkeley StreetBayou Woods DriveRhett Butler DriveWestover StreetNeal Pickett DriveAthens DriveScarlett Ohara DriveMagnolia DriveCarol StreetSanctuary CourtTara CourtMerry Oaks DriveMerry Oaks DriveDominik DriveUniversity Oaks BoulevardHolleman Drive EastHarvey RoadFrontage 6 Rd WFrontage 6 Ro a d E a s t Frontage 6 Road West0 400 800200Feet±PLANTATION OAKSWATERLINE REPLACEMENT42 City of College Station - Purchasing Division Bid Tabulation for #13-003 "Plantation Oaks Waterline Replacement Project" Open Date: Tuesday, October 9, 2012 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 1 LS Mobilization and project overhead (not to exceed 5% of work items)$18,400.00 $18,400.00 $16,000.00 $16,000.00 $15,000.00 $15,000.00 $22,278.00 $22,278.00 2 1 LS Traffic Control as per the plans and specifications, complete and in place $14,400.00 $14,400.00 $39,000.00 $39,000.00 $7,500.00 $7,500.00 $23,600.00 $23,600.00 3 2,068 LF Trench Safety as per the plans and specifications, complete and in place $2.40 $4,963.20 $1.00 $2,068.00 $2.00 $4,136.00 $1.00 $2,068.00 4 1 LS Sedimentation and erosion control, including silt barriers, SWPPP, etc. installation maintenance and removal, complete and in place $11,000.00 $11,000.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $11,800.00 $11,800.00 5 1.0 LS Re-seed disturbed areas as per the plans and specifications $5,300.00 $5,300.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $8,850.00 $8,850.00 6 70 LF Furnish and install 18" AWWA C-900 DR-14 CL 200 PVC restrained joint water pipe by open-cut as shown in the plans and specifications, complete and in place $105.00 $7,350.00 $118.00 $8,260.00 $80.00 $5,600.00 $148.00 $10,360.00 7 6 LF Furnish and install 18" AWWA C-900 DR-14 CL 200 PVC restrained joint water pipe by open-cut with structural backfill as shown in the plans and specifications, complete and in place $550.00 $3,300.00 $118.00 $708.00 $90.00 $540.00 $177.00 $1,062.00 8 58 LF Furnish and install 18" AWWA C-900 DR-14 CL 200 PVC restrained joint water pipe in encasement as shown in the plans and specifications, complete and in place $80.00 $4,640.00 $118.00 $6,844.00 $225.00 $13,050.00 $148.00 $8,584.00 9 949 LF Furnish and install 12" AWWA C-900 DR-14 CL 200 PVC water pipe by open-cut as shown in the plans and specifications, complete and in place $37.50 $35,587.50 $67.00 $63,583.00 $50.00 $47,450.00 $59.00 $55,991.00 10 628 LF Furnish and install 12" AWWA C-900 DR-14 CL 200 PVC water pipe by open-cut with structural backfill as shown in the plans and specifications, complete and in place $53.00 $33,284.00 $75.00 $47,100.00 $60.00 $37,680.00 $89.00 $55,892.00 11 112 LF Furnish and install 12" AWWA C-900 DR-14 CL 200 PVC restrained joint water pipe by bore as shown in the plans and specifications, complete and in place $66.00 $7,392.00 $104.00 $11,648.00 $250.00 $28,000.00 $94.00 $10,528.00 12 214 LF Furnish and install 12" AWWA C-900 DR-14 CL 200 PVC restrained joint water pipe in encasement as shown in the plans and specifications, complete and in place $66.80 $14,295.20 $77.00 $16,478.00 $150.00 $32,100.00 $89.00 $19,046.00 13 31 LF Furnish and install 6" AWWA C-900 DR-14 CL 200 PVC water pipe by open-cut as shown in the plans and specifications, complete and in place $29.00 $899.00 $36.00 $1,116.00 $30.00 $930.00 $59.00 $1,829.00 14 58 LF Furnish and install 30" steel casing by open cut with structural backfill including spacers, and end seals as shown in the plans and specifications, complete and in place $147.00 $8,526.00 $183.00 $10,614.00 $150.00 $8,700.00 $207.00 $12,006.00 15 99 LF Furnish and install 24" steel casing by open cut with structural backfill including spacers, and end seals as shown in the plans and specifications, complete and in place $122.00 $12,078.00 $145.00 $14,355.00 $120.00 $11,880.00 $177.00 $17,523.00 16 85 LF Furnish and install 24" steel casing by bore with including spacers, and end seals as shown in the plans and specifications, complete and in place $191.00 $16,235.00 $132.00 $11,220.00 $350.00 $29,750.00 $236.00 $20,060.00 BASE BID Dudley Construction, Ltd. (College Station, TX) Elliott Construction, Ltd. (Wellborn, TX) Greenway Constructors, Inc. (College Station, TX) Kieschnick General Contractors (Wellborn, TX) Page 1 of 443 City of College Station - Purchasing Division Bid Tabulation for #13-003 "Plantation Oaks Waterline Replacement Project" Open Date: Tuesday, October 9, 2012 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Dudley Construction, Ltd. (College Station, TX) Elliott Construction, Ltd. (Wellborn, TX) Greenway Constructors, Inc. (College Station, TX) Kieschnick General Contractors (Wellborn, TX) 17 10 LF Furnish and install 24" SDR 26 PVC casing by open cut with structural backfill including spacers, and end seals as shown in the plans and specifications, complete and in place $262.00 $2,620.00 $114.00 $1,140.00 $190.00 $1,900.00 $177.00 $1,770.00 18 20 LF Furnish and install 24" SDR 26 PVC casing by open cut including spacers, and end seals as shown in the plans and specifications, complete and in place $97.00 $1,940.00 $140.00 $2,800.00 $150.00 $3,000.00 $148.00 $2,960.00 19 36 LF Furnish and install 18" SDR 26 PVC casing by open cut including spacers, end seals, and joint restraint of carrier pipe as shown in the plans and specifications, complete and in place $87.50 $3,150.00 $90.00 $3,240.00 $120.00 $4,320.00 $118.00 $4,248.00 20 1 EA Furnish and install 18"x18" MJ tee as shown in the plans and specifications, complete and in place $3,000.00 $3,000.00 $1,668.00 $1,668.00 $2,000.00 $2,000.00 $2,360.00 $2,360.00 21 1 EA Furnish and install 12"x12" MJ tee as shown in the plans and specifications, complete and in place $1,020.00 $1,020.00 $620.00 $620.00 $600.00 $600.00 $590.00 $590.00 22 2 EA Furnish and install 12"x8" MJ anchor tee as shown in the plans and specifications, complete and in place $900.00 $1,800.00 $580.00 $1,160.00 $700.00 $1,400.00 $1,062.00 $2,124.00 23 6 EA Furnish and install 12"x6" MJ anchor tee as shown in the plans and specifications, complete and in place $730.00 $4,380.00 $495.00 $2,970.00 $700.00 $4,200.00 $1,062.00 $6,372.00 24 4 EA Furnish and install standard fire hydrant assembly including 6" valve, gradelok, & appurtenances as shown in the plans and specifications $5,800.00 $23,200.00 $4,371.00 $17,484.00 $3,500.00 $14,000.00 $4,484.00 $17,936.00 25 4 EA Remove and salvage exist fire hydrant assembly and deliver to City warehouse including backfill, re-seed/ re-sod, etc. as shown in the plans and specifications, complete and in place $375.00 $1,500.00 $500.00 $2,000.00 $1,000.00 $4,000.00 $1,180.00 $4,720.00 26 2 EA Furnish and install 18" MJ gate valve & box as shown in the plans and specifications, complete and in place $10,500.00 $21,000.00 $9,050.00 $18,100.00 $8,750.00 $17,500.00 $11,210.00 $22,420.00 27 6 EA Furnish and install 12" MJ gate valve & box as shown in the plans and specifications, complete and in place $2,050.00 $12,300.00 $1,850.00 $11,100.00 $2,400.00 $14,400.00 $2,596.00 $15,576.00 28 2 EA Furnish and install 8" MJ gate valve & box as shown in the plans and specifications, complete and in place $1,200.00 $2,400.00 $1,021.00 $2,042.00 $1,200.00 $2,400.00 $1,770.00 $3,540.00 29 1 EA Furnish and install 6" MJ gate valve & box as shown in the plans and specifications, complete and in place $675.00 $675.00 $600.00 $600.00 $900.00 $900.00 $1,180.00 $1,180.00 30 2 EA Furnish and install 18" MJ 45° bend as shown in the plans and specifications, complete and in place $1,500.00 $3,000.00 $1,010.00 $2,020.00 $1,750.00 $3,500.00 $1,180.00 $2,360.00 31 8 EA Furnish and install 12" MJ 45° bend as shown in the plans and specifications, complete and in place $735.00 $5,880.00 $485.00 $3,880.00 $700.00 $5,600.00 $944.00 $7,552.00 32 1 EA Furnish and install 8" MJ 45° bends as shown in the plans and specifications, complete and in place $550.00 $550.00 $270.00 $270.00 $350.00 $350.00 $531.00 $531.00 33 2 EA Furnish and install 6" MJ 45° bends as shown in the plans and specifications, complete and in place $440.00 $880.00 $220.00 $440.00 $300.00 $600.00 $472.00 $944.00 34 1 EA Furnish and install 18" x 12" MJ reducer as shown in the plans and specifications, complete and in place $1,250.00 $1,250.00 $680.00 $680.00 $720.00 $720.00 $944.00 $944.00 Page 2 of 444 City of College Station - Purchasing Division Bid Tabulation for #13-003 "Plantation Oaks Waterline Replacement Project" Open Date: Tuesday, October 9, 2012 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Dudley Construction, Ltd. (College Station, TX) Elliott Construction, Ltd. (Wellborn, TX) Greenway Constructors, Inc. (College Station, TX) Kieschnick General Contractors (Wellborn, TX) 35 4 EA Furnish and install 12"x13" anchor coupling as shown in the plans and specifications, compete and in place $530.00 $2,120.00 $425.00 $1,700.00 $300.00 $1,200.00 $590.00 $2,360.00 36 46 SY Remove exist concrete pavement, including saw ‐ cut, apron, reinforcing steel, and disposal of debris and replace as shown in pavement detail, complete and in place $96.00 $4,416.00 $76.00 $3,496.00 $50.00 $2,300.00 $89.00 $4,094.00 37 147 SY Remove asphalt pavement including saw-cut, and disposal of debris and replace as shown in pavement detail, complete and in place $103.50 $15,214.50 $50.00 $7,350.00 $40.00 $5,880.00 $59.00 $8,673.00 38 46 LF Saw ‐ cut, remove curb, including disposal of debris and replace as shown in the plans and specifications, complete and in place shown in linear foot $20.20 $929.20 $35.00 $1,610.00 $5.00 $230.00 $30.00 $1,380.00 39 21 LF Install concrete curb as shown in the plans and specifications, complete and in place shown in linear foot $15.00 $315.00 $35.00 $735.00 $20.00 $420.00 $18.00 $378.00 40 22 LF Saw ‐ cut, remove curb and gutter including disposal of debris, and replace as shown in the plans and specifications, complete and in place shown in linear foot $40.00 $880.00 $35.00 $770.00 $50.00 $1,100.00 $59.00 $1,298.00 41 104 SY Remove exist 4' sidewalk and other extra 4" thick concrete where shown, including saw-cut, steel, exp/contr joints, disposal of debris, and replace as shown in the plans and specifications, complete and in place $85.00 $8,840.00 $60.00 $6,240.00 $40.00 $4,160.00 $89.00 $9,256.00 42 2 EA Remove exist ambulatory ramp including tie ‐ in to adjacent sidewalk and curb, disposal of debris, and replace as shown in detail SW3-05, complete and in place $800.00 $1,600.00 $900.00 $1,800.00 $2,500.00 $5,000.00 $944.00 $1,888.00 43 1 EA Remove exist ambulatory ramp including tie ‐ in to adjacent sidewalk and curb, disposal of debris, and replace as shown in detail SW3-00, complete and in place $1,150.00 $1,150.00 $900.00 $900.00 $3,500.00 $3,500.00 $944.00 $944.00 44 1 LS Tie prop 18" water line to exist 18" water line including transition fittings when required and restraint for Connection Detail A , complete and in place $1,400.00 $1,400.00 $5,565.00 $5,565.00 $5,000.00 $5,000.00 $3,540.00 $3,540.00 45 1 LS Tie prop 18" water line to exist 18" water line including transition fittings when required and restraint for Connection Detail B , complete and in place $1,400.00 $1,400.00 $5,735.00 $5,735.00 $4,000.00 $4,000.00 $3,540.00 $3,540.00 46 1 LS Tie prop 8" water line to exist 8" water line including transition fittings when required and restraint for Connection Detail D , complete and in place $790.00 $790.00 $4,855.00 $4,855.00 $3,000.00 $3,000.00 $2,360.00 $2,360.00 47 1 LS Tie prop 6" water line to exist 6" water line including transition fittings when required and restraint for Connection Detail E , complete and in place $500.00 $500.00 $3,434.00 $3,434.00 $2,500.00 $2,500.00 $2,360.00 $2,360.00 48 1 LS Tie prop 8" water line to exist 8" AC water line including transition fittings when required and restraint for Connection Detail G , complete and in place $1,140.00 $1,140.00 $1,940.00 $1,940.00 $1,500.00 $1,500.00 $2,360.00 $2,360.00 49 1 LS Tie prop 12" water line to exist 12" water line including transition fittings when required and restraint for Connection Detail J , complete and in place $1,170.00 $1,170.00 $3,210.00 $3,210.00 $2,000.00 $2,000.00 $2,950.00 $2,950.00 50 1 LS Tie prop 6" water line to exist 6" water line including transition fittings when required and restraint for Connection Detail K , complete and in place $850.00 $850.00 $2,985.00 $2,985.00 $2,000.00 $2,000.00 $2,360.00 $2,360.00 Page 3 of 445 City of College Station - Purchasing Division Bid Tabulation for #13-003 "Plantation Oaks Waterline Replacement Project" Open Date: Tuesday, October 9, 2012 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Dudley Construction, Ltd. (College Station, TX) Elliott Construction, Ltd. (Wellborn, TX) Greenway Constructors, Inc. (College Station, TX) Kieschnick General Contractors (Wellborn, TX) 51 1 LS Tie prop 12" water line to exist 12" water line transition fittings when required and restraint for Connection Detail M , complete and in place $770.00 $770.00 $3,852.00 $3,852.00 $2,000.00 $2,000.00 $2,950.00 $2,950.00 52 2 EA Install short 2" water line and connect to existing service meter as detailed, shown in plans, and complete and in place $1,275.00 $2,550.00 $1,785.00 $3,570.00 $2,500.00 $5,000.00 $2,950.00 $5,900.00 53 70 LF Remove exist 18" DIP water line by open cut, as shown in the plans and specifications, complete in place. $21.00 $1,470.00 $32.00 $2,240.00 $15.00 $1,050.00 $24.00 $1,680.00 54 929 LF Remove exist 12" DIP water line by open cut, as shown in the plans and specifications, complete in place. $6.50 $6,038.50 $15.00 $13,935.00 $10.00 $9,290.00 $12.00 $11,148.00 55 1006 LF Grout fill exist 12" DIP water line including all caps and plugs, etc., as shown in the plans and specifications, complete and in place $5.00 $5,030.00 $6.00 $6,036.00 $15.00 $15,090.00 $7.00 $7,042.00 56 46 LF Remove and dispose of exist 24" RCP water line by open cut, as shown in the plans and specifications, complete and in place $72.00 $3,312.00 $15.00 $690.00 $25.00 $1,150.00 $30.00 $1,380.00 57 36 LF Furnish and install 24" RCP storm drain by open-cut as shown in the plans and specifications, complete and in place $170.00 $6,120.00 $93.00 $3,348.00 $100.00 $3,600.00 $118.00 $4,248.00 58 2 EA Furnish and install precast 24" 30° RCP bends as shown in the plans, details and specifications, complete and in place $1,750.00 $3,500.00 $630.00 $1,260.00 $5,000.00 $10,000.00 $1,180.00 $2,360.00 59 1 EA Tie prop 24" RCP to proposed 10 ‐ ft curb inlet, including grout invert as shown in the plans and specifications, complete and in place $980.00 $980.00 $500.00 $500.00 $2,500.00 $2,500.00 $1,180.00 $1,180.00 60 1 EA Tie prop 24" RCP to existing 24" RCP as shown in the plans and specifications, complete and in place $980.00 $980.00 $500.00 $500.00 $1,500.00 $1,500.00 $1,180.00 $1,180.00 61 1 EA Remove existing 10-ft curb inlet and replace as shown in the plans and specifications, complete and in place $7,850.00 $7,850.00 $4,560.00 $4,560.00 $7,500.00 $7,500.00 $5,900.00 $5,900.00 »Greenway Constructors Bidder miscalculated the totals for Bid Items 3, 6, 8, 10-12, 14, 36, 38, 39, 41, 53-56 and the Total Base Bid. The highlighted totals above are correct. Bid Bond $369,510.10 $420,024.00 »Dudley Construction Bidder miscalculated the total for Bid Item 6. The highlighted total above is correct. NOTES: Certification of Bid TOTAL BASE BID $433,676.00 $474,313.00 Page 4 of 446 November 8, 2012 Consent Agenda Item No. 2d Roadway Traffic Markings & Traffic Control Services Contract To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion awarding Contract #13-005 to Highway Technologies, Inc. in the amount of $198,917.50, for the installation of roadway traffic markings, and authorizing the City Manager to execute the contract on behalf of the City Council. Relationship to Strategic Goals: Core Services and Infrastructure: Maintain and rehabilitate equipment, facilities, and infrastructure on a strategic schedule. Recommendation(s): Staff recommends approval of Contract #13-005 for roadway traffic markings to Highway Technology of Austin, Texas in the amount of $198,917.50, and authorizing the City Manager to execute the contract on behalf of the City Council. Summary: After a segment of roadway is rehabilitated or reconstructed the pavement markings to delineate travel lanes, bike lanes, cross walks, stop bars, etc must be reinstalled. City staff relies on the expertise and resources of specialty contractors to perform this work. On October 13, 2012 two bids were received opened for Bid #13-004; M & M Striping and Powerwashing, LLC of San Antonio in the amount of $248,070.20 and Highway Technologies, Inc. of Austin, Texas in the amount of $198,917.50. Budget & Financial Summary: Funding for the Annual Blanket Purchase Order for the installation of roadway traffic markings is provided in the annual Traffic Operations Budget. Attachments: 1. Bid Tabulation 2. Contract #13-005 is on file in the City Secretary’s Office 47 City of College Station - Purchasing Division Bid Tabulation for #13-004 "Annual Traffic Pavement Striping Marking Services" Open Date: Friday, October 12, 2013 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 300,000 LF 4” Reflectorized Paint Markings DOT (SLD) Re-Stripe $0.15 $45,000.00 $0.15 $45,000.00 2 38,000 LF 4” Reflectorized Paint Markings DOT (BRK) Re-Stripe $0.15 $5,700.00 $0.21 $7,980.00 3 22,000 LF 4” Reflectorized Paint Markings (SLD) Layout $0.25 $5,500.00 $0.25 $5,500.00 4 45,000 LF 4” Reflectorized Paint Markings (BRK) Layout $0.15 $6,750.00 $0.32 $14,400.00 5 4,500 LF 8” Reflectorized Paint Markings DOT (SLD) Re-Stripe $0.34 $1,530.00 $0.29 $1,305.00 6 2,500 LF 8” Reflectorized Paint Markings (SLD) Layout $0.34 $850.00 $0.32 $800.00 7 10,000 LF 6” Reflectorized Paint Markings (SLD) Re-Stripe $0.30 $3,000.00 $0.18 $1,800.00 8 120,000 LF 6” Reflectorized Paint Markings (SLD) Layout $0.30 $36,000.00 $0.24 $28,800.00 9 2,000 LF 12” Reflectorized Paint Markings DOT (SLD) Re-Stripe $0.75 $1,500.00 $0.27 $540.00 10 4,000 LF 12” Reflectorized Markings (SLD) Layout $0.75 $3,000.00 $0.38 $1,520.00 11 1,000 LF 18” Reflectorized Paint Markings DOT (SLD) Re-Stripe $1.00 $1,000.00 $0.31 $310.00 12 1,000 LF 18” Reflectorized Markings (SLD) Layout $1.00 $1,000.00 $0.41 $410.00 13 1,000 LF 24” Reflectorized Paint Markings DOT (SLD) Re-Stripe $1.25 $1,250.00 $0.40 $400.00 14 15,000 LF 4” Reflectorized Thermo Markings DOT (SLD) Re-stripe $0.65 $9,750.00 $0.46 $6,900.00 15 10,000 LF 4” Reflectorized Thermo Markings DOT (BRK) Re-Stripe $0.45 $4,500.00 $0.57 $5,700.00 16 10,000 LF 8” Reflectorized Thermo Markings DOT (SLD) Re-Stripe $0.75 $7,500.00 $0.66 $6,600.00 17 2,500 LF 12” Reflectorized Thermo Markings DOT (SLD) Re-stripe $2.00 $5,000.00 $3.68 $9,200.00 18 2,500 LF 18” Reflectorized Thermo Markings DOT (SLD) Re-stripe $2.00 $5,000.00 $4.94 $12,350.00 19 2,500 LF 24” Reflectorized Thermo Markings DOT (SLD)$4.00 $10,000.00 $6.83 $17,075.00 20 1,000 LF Non-Reflectorized Curb Markings $0.55 $550.00 $0.42 $420.00 21 4,000 LF Non-Reflectorized Curb w/Words per 15 feet $0.55 $2,200.00 $0.47 $1,880.00 22 15 EA ADA Handicap Emblem $15.00 $225.00 $20.00 $300.00 23 15 EA ADA Handicap Emblem w/Blue Background $40.00 $600.00 $30.00 $450.00 24 20 EA 8’ 2” Reflectorized Thermo Turn Arrow $95.00 $1,900.00 $200.00 $4,000.00 25 20 EA 9’ 10” Reflectorized Thermo Directional Arrow $75.00 $1,500.00 $250.00 $5,000.00 26 20 EA 13’ 1” Reflectorized Thermo Combination Arrow $95.00 $1,900.00 $350.00 $7,000.00 27 20 EA 8’ Reflectorized Thermo Combination Arrow $100.00 $2,000.00 $275.00 $5,500.00 28 10 EA Reflectorized Thermo Railroad Crossing $350.00 $3,500.00 $400.00 $4,000.00 29 1,000 LF Eliminate Existing 4” Pavement Markings $0.50 $500.00 $0.60 $600.00 30 1,000 LF Eliminate Existing 8” Pavement Markings $0.70 $700.00 $0.80 $800.00 31 1,500 LF Eliminate Existing 12” Pavement Markings $1.00 $1,500.00 $1.80 $2,700.00 32 1,500 LF Eliminate Existing 18” Pavement Markings $1.00 $1,500.00 $2.20 $3,300.00 33 1,000 LF Eliminate Existing 24” Pavement Markings $2.00 $2,000.00 $3.50 $3,500.00 Highway Technologies, Inc. (Austin, TX) M&M Striping & Powerwashing, LLC (San Antonio, TX) BASE BID Page 1 of 248 City of College Station - Purchasing Division Bid Tabulation for #13-004 "Annual Traffic Pavement Striping Marking Services" Open Date: Friday, October 12, 2013 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Highway Technologies, Inc. (Austin, TX) M&M Striping & Powerwashing, LLC (San Antonio, TX) 34 20 HR Pressure Cleaning $50.00 $1,000.00 $175.00 $3,500.00 35 1,500 EA Reflectorized Raised Pavement Markings Type I-A (4”)$2.00 $3,000.00 $3.00 $4,500.00 36 1,500 EA Reflectorized Raised Pavement Markings Type II-AA (4”)$3.50 $5,250.00 $3.50 $5,250.00 37 1,000 EA Reflectorized Raised Pavement Markings Type I-C (4”)$2.75 $2,750.00 $3.00 $3,000.00 38 250 EA Reflectorized Raised Pavement Markings Type II-C-R (4”)$2.75 $687.50 $3.50 $875.00 39 200 EA Non-Reflectorized Raised Pavement Markings 4” Round Ceramic (Y-W)$2.00 $400.00 $6.001 $1,200.20 40 20 EA Reflectorized 4 ft (length) Words Thermo $60.00 $1,200.00 $150.00 $3,000.00 41 20 EA Reflectorized 8 ft (length) Words Thermo $170.00 $3,400.00 $200.00 $4,000.00 42 20 EA Reflectorized 6 ft Bike Symbols Thermo $125.00 $2,500.00 $350.00 $7,000.00 43 1,000 EA Temporary Marking Tabs $0.55 $550.00 $3.00 $3,000.00 44 1,500 EA Removal of Temporary Marking Tabs $0.10 $150.00 $1.50 $2,250.00 45 25 EA Bike Lane Arrow (6ft White)$100.00 $2,500.00 $150.00 $3,750.00 46 1,500 EA Supply And Install Fire Lane Striping $0.75 $1,125.00 $0.47 $705.00 M&M Striping & Powerwashing »Vendor miscalculated the totals for Bid Item 39 and the Grand Total. The highlighted totals above are correct. NOTES: Certification of Bid GRAND TOTAL Bid Bond $198,917.50 $248,070.20 Page 2 of 249 November 8, 2012 Consent Agenda Item No. 2e Texas Transportation Enhancement Funding Application To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion, of a resolution endorsing the University Pedestrian Improvement Project Phase II and the application for Texas Transportation Enhancement Funding to reimburse the City for 80% of the construction costs. Relationship to Strategic Goals: Core Services and Infrastructure, Improve Multi-Modal Mobility and Financially Sustainable City Recommendation(s): Staff recommends approval of the resolution endorsing the project and the application. Summary: On September 14, 2012 the Bryan/College Station Metropolitan Planning Organization received a letter from the Texas Department of Transportation (TxDOT). The letter was a call for projects. The call was statewide and an application would need to be submitted for Transportation Enhancement Funding by a project sponsoring entity. The City of College Station will submit The Phase II University Pedestrian Improvement Project. This project was approved in the 2008 bond by the citizens of College Station. The City has approved the project to be funded 100%. This includes public engagement, preliminary engineering, environmental clearance, final design and construction. The limits of the project are from College Main to South College. Based on planning level estimates, total project cost is approximately $3.5 million and construction cost is approximately $2.4 million. The Texas Transportation Enhancement Funding program would reimburse the City for 80% of the construction costs approximately $1.92 million. Budget & Financial Summary: Funding for the University Pedestrian Improvement Project Phase II was approved by voters in the 2008 bond. Attachments: 1. Resolution for the University Pedestrian Improvement Project Phase II 2. Map with limits of the project 3. Planning level estimate 4. TxDOT Transportation Enhancement Funding call for project letter 5. TxDOT Transportation Enhancement Program Web Page 50 51 52 53 Item # Description Unit Quantity Unit Cost Total Site Preparation 1 Mobilization LS 1 250,000.00 250,000 2 Traffic Control LS 6 20,000.00 120,000 Site Preparation Subtotal $370,000 Paving Construction 3 Remove Exist Pavement SY 3,590 7.00 25,130 4 Mill 2.5" asphalt pavement SY 20,250 2.50 50,625 5 Stone matrix asphalt surface TON 2,910 118.00 343,380 6 Asphalt level up course TON 1,500 85.00 127,500 7 Concrete curb and gutter LF 6,080 15.00 91,200 8 Curb ramps EA 16 1,200.00 19,200 9 Median pavers SY 12,670 55.00 696,850 10 Sidewalks SF 30,800 5.00 154,000 11 Seeding SY 2,150 2.50 5,375 12 Embankment CY 1,500 12.00 18,000 13 4" White Pavement Marking (Broken) LF 7,330 0.65 4,765 14 8" White Pavement Marking LF 1,610 1.00 1,610 15 12" White Pavement Marking LF 2,530 8.00 20,240 16 24" White Pavement Marking LF 605 9.00 5,445 17 White Arrow EA 16 80.00 1,280 18 White Only EA 16 110.00 1,760 19 Pavement Sealer 4"LF 7,330 0.25 1,833 20 Pavement Sealer 8"LF 1,610 0.34 547 21 Pavement Sealer 12"LF 2,530 1.00 2,530 22 Pavement Sealer 24"LF 605 2.10 1,271 23 Pavement Sealer Arrow EA 16 36.00 576 24 Pavement Sealer Only EA 16 50.00 800 25 Pavement Surface Prep 4"LF 7,330 0.31 2,272 26 Pavement Surface Prep 8"LF 1,610 0.46 741 27 Pavement Surface Prep 12"LF 2,530 0.65 1,645 28 Pavement Surface Prep 24"LF 605 1.00 605 29 Pavement Surface Prep Arrow EA 16 22.00 352 30 Pavement Surface Prep Only EA 16 28.00 448 Paving Construction Subtotal $1,579,978 Traffic Signal Construction 31 Remove mast arm pole EA 15 4,000.00 60,000 32 Remove pedestrian signal pole EA 8 1,000.00 8,000 33 Mast arm pole (48') with luminaire EA 8 10,000.00 80,000 34 Drilled shaft (36")LF 96 270.00 25,920 35 Mast arm pole (24')EA 7 7,500.00 52,500 36 Drilled shaft (30")LF 70 220.00 15,400 College Main to Bizzell Street Construction Cost Estimate University Drive Pedestrian Improvement Project October 16, 2012 Page 1 of 254 37 Pedestrian signal pole assembly EA 8 1,200.00 9,600 38 Drilled shaft (18")LF 32 60.00 1,920 39 Back plate (3 sec)EA 29 70.00 2,030 40 Back plate (4 sec)EA 4 75.00 300 41 Back plate (5 sec)EA 3 80.00 240 42 Vehicle signal section EA 118 280.00 33,040 43 Traffic signal cable (7 condr)LF 3,960 2.50 9,900 44 Ground box EA 16 700.00 11,200 45 Radar detector EA 16 1,700.00 27,200 46 4" Sch 40 PVC conduit LF 2,640 12.00 31,680 Traffic Signal Construction Subtotal $368,930 47 Erosion Control Plan & Sedimentation Control LS 1 8,000.00 8,000 Erosion Control Subtotal $8,000 Total Construction Cost $2,326,908 Contingency (20%) $465,382 Engineering (10%) $232,691 Total Cost $3,024,981 Assumptions: 1 All traffic signal equipment will be replaced. 2 Median treatment will be consistent with Phase I. 3 Unit costs obtained from Phase I bid prices. Page 2 of 255 56 57 November 8, 2012 Consent Agenda Item No. 2f Addendum to Contract 12-258 Between the College Station Fire Department and the TAMU Applied Exercise Science Laboratory to Provide Fit Life Assessments for Police Department Employees To: David Neeley, City Manager From: Jeff Capps, Chief of Police Agenda Caption: Presentation, possible action, and discussion on an Addendum to Contract #12-258 between the College Station Fire Department and the TAMU Applied Exercise Science Laboratory to include physical fitness assessments on Police Department employees as well as Fire Department employees. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends Council approval Summary: Being physically fit enough to perform the job is an important aspect for Police Officers, Detention Officers, and Firefighters. In an effort to promote physical fitness and provide employees the information they need to best promote their health and physical fitness, the College Station Fire and Police Departments annually provide physical fitness assessments to their employees. These assessments provide the employees with a detailed report of their current health levels and provide suggestions on how to improve their physical fitness. These assessments have proven beneficial on numerous occasions in the past when health risks have been identified that employees did not previously know existed. Employees can be offered complete or partial assessments as well as have blood work done for analysis. The price per employee depends upon which assessment they have done. The Texas A&M University Applied Exercise Science Laboratory is qualified and sufficiently staffed to provide these screenings and the associated reports expeditiously. The College Station Fire Department entered into a $45,875 contract with the TAMU Applied Exercise Science Laboratory on June 14, 2012 to assess Fire Department employees. The Police Department would like to amend the current contract to include an amount not to exceed an additional $20,000 in order to pay for assessments for approximately 100 Police Department employees. Budget & Financial Summary: The total amount of the amended contract will be for an amount not to exceed $65,875. The budgetary impact will only be split between the Police and Fire Department’s budgets and will be determined by the number of assessments and the type of assessments that are completed on each employee. Attachments: 1. Amendment 1 58 59 60 November 8, 2012 Regular Agenda Item No. 1 Public Utility Easement Abandonment – 1351 Earl Rudder Freeway South To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning and Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.15 acre, 20-foot wide public utility easement, which is located on Lot 1R of Block 1 of the High Ridge Subdivision according to the plat recorded in Volume 5777, Page 5 of the Deed Records of Brazos County, Texas. Relationship to Council Strategic Initiatives: Core Services and Infrastructure and Diverse Growing Economy Recommendation(s): Staff recommends approval of the ordinance. Summary: This easement abandonment accommodates future development of the tract. There are no public utilities in the subject portion of easement to be abandoned. The 0.15 acre, 20-foot wide public utility easement to be abandoned is located on Lot 1R of Block 1 of the High Ridge Subdivision according to the plat recorded in Volume 5777, Page 5 of the Deed Records of Brazos County, Texas. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance 4. Attachment 4 - Ordinance Exhibit "A" 5. Attachment 5 - Application for Abandonment (On file at the City Engineer’s Office) 61 OLD TI RDUNIVERSITY OAKS BLF O R E ST DRBERKELEY ST WESTOVER ST VET E R A N S MEMORIAL PARK G IL C HRIST AVHOLT STASS O CIATES AV HORSE HAVEN LNCAROL STHARDWOOD LNASHBU R N A V BAYOU WOODS D R P A R K M E A D OW LNLYCEUM CTCOPPERCREST DRMOMENTUM BLP A R K O A K D R SWITCH STATION RDSHADY DR WOODLAND PWWINDWOOD DRBRAZOSWOOD DRATHENS DR MERRY OAKS DR NEAL PICKETT DR SUMMERGLEN D RBROOKWAY DROLYMPIA WY CRE S C E N T POINTE P W ST A L LI NGS DRPARK HUDSON TRC R ESTON LNTARA CT HORSE SHOE DR WOODHAVEN CR MAGN OLIA DRLYNX CVSPICEWOOD CTOAKHAVEN CR SC ARLETT O H AR A D R WINGATE CTSER VAL LNPANTHER LNWOOD CLIFF CTMERRY OAKS DR MERRY OAKS DR NEAL PICKETT DR HARVEY RDUNIVERSITY DR EE A R L R U D D E R F W S N E A R L R U D D E R F W HOLLEMAN DR EU N IV E R S ITY D R EE A R L R U D D E R F W S E A R L R U D D E R F W S E A R L R U D D E R F W SDOMINIK DRMUNSON AVFRANCIS DRGLENHAVEN D R COPPE R FIELD PW±Vicinity Map Proposed Easement Abandonment 62 L E O PARD CT ASSOCIATES AV E A R L R U D D E R F W S E A R L R U D D E R F W S DOMINIK DRLocation Map ± Proposed Easement Abandonment 63 64 65 66 67 68 69 70 71 November 8, 2012 Regular Agenda Item No. 2 3001 Earl Rudder Freeway South – Right-of-Way Abandonment To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning 1.03 acres of right-of-way; a 0.38 acre portion of which was conveyed via Right-of-Way Deed recorded in Volume 1162, Page 613 of the Official Records of Brazos County, Texas; and a 0.65 acre portion dedicated by plat, recorded in Volume 488 Pages 593 of the Official Records of Brazos County, Texas. Relationship to Strategic Initiatives: Core Services and Infrastructure and Diverse Growing Economy Recommendation(s): Staff recommends approval of the ordinance. Summary: The proposed abandonment of a portion of Emerald Parkway Right-of-Way as presented in the ordinance proposes to vacate and abandon an unimproved 1.03 acre portion of ROW along property owned by Paesuerta, LP. Because of currently existing utilities within the existing right-of-way, the ordinance requires dedication of a public utility easement by separate instrument before abandonment may occur. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance Ordinance Exhibit "A" Ordinance Exhibit “B” 4. Attachment 4 - Application for Abandonment (On file at the City Engineer’s Office) 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 November 8, 2012 Regular Agenda Item No. 3 Southside Area Neighborhood Plan Implementation To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance,” Article 5, “District Purpose Statement and Supplemental Standards,” Article 7, “General Development Standards,” and Article 8, “Subdivision Design and Improvements” of the Code of Ordinances of the City of College Station, Texas related to platting and replatting in older residential subdivisions not designated as Neighborhood Conservation in the City’s Comprehensive Plan; and minimum parking requirements for new construction in the area described as Area V of the Southside Area Neighborhood Plan. Relationship to Strategic Initiatives: Neighborhood Integrity Recommendation(s): The Planning and Zoning Commission held a public hearing for this item at their October 18, 2012 meeting and recommended approval of the amendments (5- 0). Summary: Consistent with recommendations made in the Southside Area Neighborhood Plan, the proposed amendments increase the required number of parking spaces for new single-family construction within the area described as “Area V” of the Southside Area Neighborhood; limit the amount of front yard that can be used for parking within “Area V” of the Southside Area Neighborhood; allow for standard R-1 lot sizes in older areas not designated for conservation; and adjust setback requirements for new single-family construction in older areas not designated for conservation. This item contains amendments to five sections of the Unified Development Ordinance: • Section 7.3.I “Number of Off-Street Parking Spaces Required” -adds a single- family parking standard for properties within the area described as “Area V” in the Southside Area Neighborhood Plan that requires one parking spaces per bedroom with a minimum of two spaces and a maximum of four. • Section 7.3.C “Dimensions and Access” -adds language to direct the location of parking for new single-family structures within the area described as “Area V” in the Southside Area Neighborhood Plan. This section is also proposed to be reorganized for ease of use by consolidated portions of the ordinance directly applicable to single- family parking. • The proposed amendment to Section 8.2.H.2 “Platting and Replatting within Older Residential Subdivisions” to limit the applicability of the ordinance to properties designated as Neighborhood Conservation on the Future Land Use and Character Map that were also platted prior to July 15, 1970. • Section 5.2.H “Residential Dimensional Standards” -adds additional language that limits the application of the setback requirement to properties designated as Neighborhood Conservation on the Comprehensive Plan Future Land Use and Character Map. 90 • Section 7.2.D.1.e “Required Yards (Setback)” -adds language that limits the application of the setback requirement to properties designated as Neighborhood Conservation on the Comprehensive Plan Future Land Use and Character Map. Budget & Financial Summary: N/A Attachments: 1. Draft Planning & Zoning Commission Meeting Minutes – October 18, 2012 2. Ordinance 91 October 18, 2012 P&Z Regular Meeting Minutes Page 1 of 2 PLANNING & ZONING COMMISSION MINUTES Regular Meeting October 18, 2012, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Craig Hall, Jim Ross, Jerome Rektorik, and Jodi Warner COMMISSIONERS ABSENT: Bo Miles and James Benham CITY COUNCIL MEMBERS PRESENT: Julie Schultz CITY STAFF PRESENT: Bob Cowell, Lance Simms, Carol Cotter, Jennifer Prochazka, Jason Schubert, Lauren Hovde, Morgan Hester, Erika Bridges, Joe Guerra, Adam Falco, Jordan Wood, and Brittany Caldwell 10. Public hearing, presentation, discussion, and possible action regarding an amendment to Chapter 12, “Unified Development Ordinance,” Article 5, “District Purpose Statement and Supplemental Standards,” Article 7, “General Development Standards,” and Article 8, “Subdivision Design and Improvements” of the Code of Ordinances of the City of College Station, Texas related to platting and replatting in older residential subdivisions not designated as Neighborhood Conservation in the City’s Comprehensive Plan; and minimum parking requirements for new construction in the area described as Area V of the Southside Area Neighborhood Plan. Case # 12-00500195 (LH) (Note: Final action on this item is scheduled for the November 8, 2012 City Council Meeting - subject to change) Regular Agenda Staff Planner Hovde presented the ordinance amendments. Chairman Ashfield opened the public hearing. George Dresser, 501 Fairview; Scott McDermott, 500 Fairview; Trey Guseman, owner of multiple lots in Southside area; Shirley Dupriest, 400 Fairview; Keith Sewell, 1113 Langford; and Quint Floyd, 302 Fidelity; all of College Station, Texas, spoke in favor of the ordinance amendments. Mr. Floyd asked that a limitation be put on the size of houses that can be built on the lots. Bill Bingham, 404 Fairview; Linda Harvell, 504 Guernsey; and Jerry Cooper, 602 Bell; all of College Station, Texas, stated that the neighborhood integrity needed to be maintained and the history needed to be respected. Mr. Cooper stated that 5,000-square- foot lots would cause the neighborhood to deteriorate. 92 October 18, 2012 P&Z Regular Meeting Minutes Page 2 of 2 Chairman Ashfield closed the public hearing. There was general discussion amongst the Commission regarding parking. Commissioner Warner motioned to recommend approval of the amendments as presented. Commissioner Rektorik seconded the motion, motion passed (5-0). 93 94 95 96 97 98 99 100 101 102 November 8, 2012 Regular Agenda Item No. 4 Rezoning for 303 A&B University Drive East, 410 Nimitz Street, and 411 & 413 Eisenhower Street To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, “Unified Development Ordinance, Section 4.2, Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning from O Office, R-2 Duplex Residential, and C-3 Light Commercial to GC General Commercial for approximately 1.1 acres located at 303 A & 303 B University Drive East, 410 Nimitz Street, and 411 & 413 Eisenhower Street. Relationship to Strategic Goals: Core Services and Infrastructure, Neighborhood Integrity, Diverse Growing Economy, Sustainable City Recommendation(s): The Planning and Zoning Commission considered this item at their November 1st meeting and voted 6-0 to recommended approval of the rezoning request. Staff also recommended approval. Summary: This request is to rezone approximately 1.1 acres from O (Office), C-3 (Light Commercial), and R-2 (Duplex Residential) to GC (General Commercial) The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject properties are designated as Urban and are a part of Redevelopment Area II on the Comprehensive Plan Future Land Use and Character Map. The Comprehensive Plan defines Urban as: This land use designation is generally for areas that should have a very intense level of development activities. These areas will tend to consist of townhomes, duplexes, and high-density apartments. General commercial and office uses, business parks, and vertical mixed-use may also be permitted within growth and redevelopment areas. Redevelopment Area II: Texas Avenue, University Drive, and Harvey Road is described by the Comprehensive Plan as: This area includes a number of underperforming land uses that, due to their proximity to two of the busiest corridors in the City, are poised for redevelopment. Much of the area is currently subdivided into small lots, making it difficult to assemble land for redevelopment….The proximity of existing neighborhoods and the Texas A&M University campus requires careful site planning and appropriate building design. These efforts should be complimentary to the Area V: Hospitality corridor plan, the neighborhood plan for the Eastgate area, and the Texas A&M University Campus Master Plan and should focus on bringing vertical mixed use and other aspects of urban character to this portion of the City. 103 The proposed GC General Commercial rezoning plans to consolidate five underperforming lots into one commercial development which is consistent with some of the objectives of the Comprehensive Plan, though urban development is unlikely with a GC General Commercial zoning. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The existing zoning and conforming uses of nearby property are consistent with the proposed uses. The scale of the proposed use, however, is intended to be highly visible from University Drive and developed more intensely than the nearby residential and office uses. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: By consolidating the mix of zonings on the five properties, the property will be able to be developed with uses permissible in GC General Commercial. The proposed rezoning will allow for redevelopment. GC General Commercial zoning will be compatible with the adjacent uses of office and retail; however, development should be sensitive to the existing R-2 Duplex Residential zoning to the North and may deviate from the planned urban character of the corridor. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: Due to the fragmented zoning, the opportunity to develop on these five lots is difficult. The location on University Drive and Urban designation calls for more intense development. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: With the existing zonings of O Office, R-2 Duplex Residential, and C-3 Light Commercial and their location along University Drive, the properties are not as marketable as they would be if consolidated under one zoning allowing more compatible uses with the surrounding properties. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There are existing 6-inch water mains available to serve this property. There are also existing 6- and 8-inch sanitary sewer lines which may provide service to the site. Drainage is mainly to the northeast within the Burton Creek Drainage Basin. Access to the site will be available via Eisenhower Street or Nimitz Street, depending on the site’s layout which will come with the site planning stage. No access will come from University Drive. Drainage and any other infrastructure required with site development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. Existing infrastructure with proposed modifications appear to be adequate for the proposed use. Budget & Financial Summary: N/A Attachments: 1. Aerial & Small Area Map (SAM) 2. Background Information 3. Draft November 1st 4. Ordinance Planning & Zoning Minutes 104 105 106 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: November 1, 2012 Advertised Council Hearing Dates: November 8, 2012 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: Twenty-three Contacts in support: N/A Contacts in opposition: N/A Inquiry contacts: Three at the time of this report. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban & Redevelopment R-2 Duplex Residential Single-Family Residences South (Across University Drive) Urban & Redevelopment O Office Offices East (Across Nimitz Street) Urban & Redevelopment PDD Planned Development District, C-3 Light Commercial Montelongo’s, Benjamin Knox Gallery West (Across Eisenhower Street) Urban & Redevelopment O Office Offices DEVELOPMENT HISTORY Annexation: April 1951 Zoning: A-P Administrative Professional in September 1976 R-2 Duplex Residential in January 1989 Final Plat: College Heights 1938 Site development: The property zoned C-3 Light Commercial (303 University A), is being utilized as Aggieland Outfitter’s retail store. Currently located at 303 University B, zoned O Office, is an office building. Behind this property, 410 Nimitz Street and 411 and 413 Eisenhower Street 107 108 109 110 111 November 8, 2012 Regular Agenda Item No. 5 Public Hearing and Discussion of a Draft Ordinance to Create Reinvestment Zone #17 To: David Neeley, City Manager From: Randall Heye, Economic Development Analyst Agenda Caption: Public Hearing, presentation, and discussion on the creation of Reinvestment Zone #17; and, discussion of a Draft Ordinance creating Reinvestment Zone #17 for commercial tax abatement in the College Station Medical District. Relationship to Strategic Goals: Diverse Growing Economy Recommendation(s): Staff recommends that Council hold the public hearing for the future creation of Reinvestment Zone #17. Summary: A Public Hearing and Ordinance creating a reinvestment zone are required by state law in order to offer tax abatement to attract new commercial and industrial enterprise or to encourage the retention and development of existing businesses. The City may enter into tax abatement agreement with an owner and/or an owner of a leasehold interest in real property. All required notices for this public hearing were served as required by state law. Texas Hotel Management, L.P. has agreed to sell approximately six acres to Strategic Behavioral Health in the College Station Medical District for a specialized health hospital. The prospect is anticipated to make a new investment of $10 million and hire 200 new employees with an annual payroll of more than $7.6 million. Budget & Financial Summary: Details regarding the cost and benefit of the economic development prospect will be presented before Council. Attachments: Tax Abatement Reinvestment Zone #17 Ordinance 112 113 114 115 116 117