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Home My WebLink About07/12/2012 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Consent No. 2a - Minutes Coversheet revised 7 June 28 Workshop 8 June 28 Regular 13 Consent No. 2b - Barron Road and Victoria Avenue School Speed Zones Coversheet revised 18 Ordinace 19 Location Map 26 Exhibit B 27 Consent No. 2c - Three-way Stop Control for the intersection of Southern Plantation at Newport Coversheet revised 32 Ordinance 33 Location Map 35 Visibility Obstruction Map 36 Consent No. 2d - Ratification of Amendment 2 to Contract for Transmission Operations with Bryan Texas Utilities Coversheet revised 37 BTU-COCS Agreement Amendment 2 - June 28 2012 38 Consent No. 2e - Office of the Governor Criminal Justice Division (CJD) Grant Coversheet revised 40 Resolution revised 41 Consent No. 2f - Interlocal Agreement with TAMU for Fire Protection to Easterwood Airport Coversheet revised 43 Resolution 44 Consent No. 2g - Wolf Pen Creek Festival Area Construction Contract Project Number WP 0901 Coversheet revised 45 Resolution 46 Bid Tab 47 Map 51 Regular No. 1 - Public Hearing on Charter Amendment Coversheet revised 52 Final Report 53 Regular No. 2 - Public Hearing on 950 William D Fitch Rezoning Coversheet revised 82 Background 84 Map and photo 85 P&Z Minutes 87 Ordinance 92 1 Regular No. 3 - Public Hearing on Rezoning for 4080 State Highway 6 S Coversheet revised 97 Map and Photo 103 Background 105 Concept Plan 106 P & Z Minutes 109 Ordinance 111 Regular No. 4 - Public Hearing on Conditional Use Permit for 1915 Dartmouth Street Coversheet revised 119 Map and Photo 121 Background 123 P & Z Minutes 124 Ordinance 126 Regular No. 5 - Public Hearing on the UDO Amendment – Northgate Design Standards and Places of Worship Coversheet revised 129 Redline 1 130 Redline 2 131 Draft P &Z Minutes 132 Ordinance 137 Regular No. 6 - Ordinance Amendments to Regulate Discharges into the City Stormwater System Coversheet revised 140 P&Z Minutes 142 Ordinance Ch 7 144 Ordinance Ch 12 revised 155 Regular No. 7 - Contract for Sale of Real Estate Coversheet revised 167 Map 168 Regular No. 8 - Board Appointments Coversheet revised 169 Resolution 07-13-10-02 171 Regular No. 9 - Research Valley Partnership Board of Director's Appointment Coversheet revised 172 Regular No. 10 - Community Emergency Operations Center Board Appointment Coversheet revised 173 2 Mayor Nancy Berry Mayor Pro Tem Dave Ruesink City Manager David Neeley CI-I.).or; Cc 11.I.I:~;I r Sr,\-nox IJCJI?I~of'i'ixiz~,4&1Ll Lb~~urrjrv~ Council members Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie M. Schultz Agenda College Station City Council Regular Meeting Thursday, July 12,2012 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for: June 28,20 12 Workshop June 28, 2012 Regular Council Meeting b. Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). City Council Regular Meeting Page 2 Thursday, July 12,2012 c. Presentation, possible action, and discussion on the consideration of an ordinance amending Chapter 10, "Traffic Code," Section 2.C of the Code of Ordinances of the City of College Station changing the traffic control at the intersection of Southern Plantation and Newport from one-way stop controlled operation to three-way stop controlled. d. Presentation, possible action, and discussion regarding ratification of Contract Amendment 2 to Contract 11-350 between the City of College Station and Bryan Texas Utilities (BTU) extending the term of the contract to allow BTU to continue its temporary operation of College Station's electric transmission system until July 3 1, 201 2. e. Presentation, possible action, and discussion on the application and acceptance of an Office of the Governor, Criminal Justice Division (CJD) Grant. f. Presentation, possible action and discussion regarding the approval of an Interlocal Agreement and resolution accepting from Texas A&M University the sum of $196,200 for providing Fire Protection to . .Easterwood Airport. g. Presentation, possible action, and discussion regarding a resolution to approve the construction contract (Contract 12-240) with Kieschnick General Contractors in the amount of $899,122.00, for the construction of the Wolf Pen Creek Festival Area project (WP 0901). Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public Hearing, presentation and discussion to receive comments regarding the proposed amendments to the City Charter. 2. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning of approximately 1.2 acres from A-0 Agricultural Open with OV Corridor Overlay to C-1 General Commercial with OV Corridor Overlay located at 950 William D Fitch Parkway, generally located at the comer of William D Fitch Parkway and State Highway 6 South. City Council Regular Meeting Thursday, July 12,2012 Page 3 3. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 7.547 acres located at 4080 State Highway 6 S, generally located south of the SecurCare Self Storage on the frontage road, from A-0 Agricultural Open to PDD Planned Development District. 4. Public Hearing, presentation, possible action, and discussion regarding an ordinance approving a conditional use permit pursuant to Chapter 12, "Unified Development Ordinance", Section 3.15, "Development Review Procedures, Conditional Use Permit", of the Code of Ordinances of the City of College Station, Texas, for the property located at 1915 Dartmouth Street on 4.06 acres zoned Wolf Pen Creek to permit multi-family residential development on the ground floor. 5. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, "Unified Development Ordinance", Section 5.6 "Design Districts, B "Northgate Districts", 2 "Additional Use Standards", c "NG-3 Residential Northgate" and Section 5.7 "Design District Dimensional Standards" of the Code of Ordinance of the City of College Station, Texas. 6. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 7, Health and Sanitation, of the Code of Ordinances, adding a new Section 13 "Stormwater Protection" to regulate discharges into the City stormwater system and to provide for associated enforcement and penalties procedures; and an amendment to Chapter 12, Unified Development Ordinance (UDO), of the Code of Ordinances renaming Article 7, General Development Standards, Section 7.8 as "Flood Hazard Protection" to be consistent with other Code provisions; adding a new Section 7.13 "Drainage and Stormwater Management" to regulate discharges into the stormwater system associated with construction or industrial activity; and adding a new Section 10.6 "Specific Enforcement and Penalties for Drainage and Stormwater Management" to regulate discharges into the City stormwater system. 7. Presentation, possible action, and discussion of a Contract for Sale of Real Estate, for the sale of real property located at North Harvey Mitchell Parkway (FM 2818), to Ashraf Lakhani in the amount of $2 11,000.00. 8. Presentation, possible action, and discussion on regarding appointments to the following Boards and Commissions: BICS Library Committee Bicycle, Pedestrian & Greenways Advisory Board Construction Board of Adjustments Design Review Board Historic Preservation Committee Landmark Commission Parks & Recreation Board Planning & Zoning Commission Zoning Board of Adjustments 9. Presentation, possible action and discussion regarding the citizen appointment to the Research Valley Partnership Board of Directors. lO.Presentation, possible action and discussion regarding the approval of a City of College Station Council member to be appointed to the CEOC Policy Advisory Board. City Council Regular Meeting Page 4 Thursday, July 12,20 12 1 1. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, July 12, 20 12 at 7:00 PM at the City Hall Council Chambers, 1 10 1 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 6th day of July, 2012 at 5.00 p.m. City secretar4 I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said IVotice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on July 6, 2012 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of ,2012 By Subscribed and sworn before me on this the Notary Public -Brazos County, Texas My commission expires: The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.~ov. Council meetings are broadcast live on Cable Access Channel 19. July 12, 2012 City Council Consent Agenda Item No. 2a City Council Minutes To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: · June 28, 2012 Workshop · June 28, 2012 Regular Council Meeting Attachments: · June 28, 2012 Workshop · June 28, 2012 Regular Council Meeting 7 WKSHP062812 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JUNE 28, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields, arrived after roll call Karl Mooney Katy-Marie Lyles, absent Julie Schultz, arrived after roll call Dave Ruesink City Staff: Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 4:37 p.m. on Thursday, June 28, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. Mayor Jason Bienski and representatives from Hot Dogs, Etc., presented hot dogs to the City Council. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:40 p.m. on Thursday, June 28, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: 8 WKSHP062812 Minutes Page 2 · City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan · Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922 · College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023 · Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-0025 16- CV-272, in the 272nd District Court of Brazos County, Texas · Tracy Lynn Sheets, City of College Station (Intervener) v. Get Lucky. L.L.C. d/b/a Lux Nightclub and Alex Taylor Ford · Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 1 1-003172- CV-272,in the 272'IdDistrict Court of Brazos County, Tx. · Claim and potential litigation related to a June 24, 201 1 collision with a city vehicle. B. Consultation with Attorney to seek legal advice; to wit: · Legal issues related to 2004 Economic Development Agreement Between College Station, RVP and Fidelis Ventures, LLC. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: · Council self-evaluation The Executive Session adjourned at 5:40 p.m. on Thursday, June 28, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive session. 4. Recognition of the College Station business recipients of the Newman 10 Award. Reba Ragsdale, representing the Bryan Rotary Club, announced the College Station businesses that received the Newman 10 Award: · Brazosland Classic Realty · Kellen Commercial Interiors · The Pool Guy · Celebrity Spa · Keys and Walsh Construction She also announced that Andrew Strong, CEO for Kaylon Biio, won the Research Valley Commercialization Rising Star Award. 5. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled. 9 WKSHP062812 Minutes Page 3 6. Presentation and discussion on a report from the Brazos Animal Shelter regarding activities of the organization. Victoria Greene, President of the Animal Shelter Board, presented the Mission Statement, “The Aggieland Humane Society, formally known as the Brazos Animal Shelter, provides humane shelter, care, and placement for stray and unwanted animals, and promotes the human animal bond and responsible pet ownership to enhance the quality of life for the people and animals in our community,” and noted their vision is to be a leader among animal welfare organizations in Texas. The new Executive Director is Kathy Bice, and new and re-energized board leadership has been created with Victoria Greene, President; Molly Georgiades, Vice President/Treasurer; and Darby Roberts, Secretary. Kathy Bice, Executive Director, reported the goal of the new business model is to save all adoptable animals, return lost pets to their owners, treat as many treatable animals as possible, and to be the City’s Animal Shelter and community resource. Their new location is at 5359 Leonard Road in Bryan. The Town and Gown program enhances the community/University connection through volunteerism, internship, and teaching programs offered at Blinn and Texas A&M. There is a parks and tourism partnership; Weiner Fest provides a great partnership between the Humane Society and College Station. They assist Animal Control in health and safety programs, rabies observations, cruelty support, and they are working on increasing the number of pets with tags. The adoption program safely places pets into forever homes and keeps them off the streets and healthy. 7. Presentation and discussion regarding the proposed community Development FY 2013 (PY 2012) Action Plan and Budget. Bob Cowell, Executive Director of Development Services, Debbie Eller, Assistant Director of Economic Development, and David Brower, Community Development Analyst, presented the FY 2012 Annual Action Plan and Budget. Since 1975 the City has received over $32 million in Community Development Block Grant funding. Since 1992 the City has received over $12 million in HOME funds. The total amount of funding received as of September 2012 is $32,656,555 for CDBG. While CDBG funds may be used for a variety of community development activities, HOME funds may only be used for affordable housing activities. Our local objectives include economic opportunity, strong neighborhoods, and safe, decent, affordable housing. Funds for public facilities may be used to expand, improve and/or add public facilities and infrastructure. It must benefit low-to-moderate areas or low-to-moderate clientele. Improvements may include streets, parks, neighborhood/community centers, sidewalk projects, and facilities for persons with special needs. Absent these funds, these projects would either not be competed or would need to be paid for out of general fund revenues/local taxes. Current affordable housing programs include Down Payment Assistance, Tenant-Based Rental Assistance, Home Owner Minor Repair/Rehabilitation, Home Owner Reconstruction, Rental Rehabilitation, and New Construction (Non Profit Partners). Since 1979, the housing needs of 1,221 families have been met. In addition to helping families, this re-development has helped neighborhood integrity and the City tax rolls. Up to 15% of CDBG funds can be allocated for local non-profits. In Program Year 2012, $201,215 was allocated to eleven local programs. 10 WKSHP062812 Minutes Page 4 A one-year action plan for Program Year 2012/Fiscal Year re-validates and updates local needs, addresses specific goals outlined in the City’s 2010-2014 Consolidated Plan and proposes activities for the upcoming year, represents annual formal application to the Department of HUD and lists funded activities and specific amounts, and provides for a regular public process. $46,550 is the cut off for a low-to-moderate income family of four. The proposed budget for the FY 2012 budget is $1,246,592 for CDBG and $1,992,519 for HOME funds. Funding levels were recommended for external public services such as Big Brothers Big Sisters of South Texas, Brazos Maternal and Child Health Clinic, Brazos Valley Counseling Services, etc. Funding levels were also recommended for City public services such as Kids Klub and Lincoln Center. Planned initiatives for 2012-2013 include: • Support senior housing development • Construction of new affordable houses through non-profit partners • Four public facility activities including two Sidewalk Design and Construction Projects, one Street Rehabilitation Project, and one Park Improvement Project • Continue Down-Payment Assistance, Homeowner Rehabilitation and Reconstruction, and Security Deposit Assistance programs • Initiate a Rental Rehabilitation Program • Continue to proactively manage costs • Technical assistance for non-funded agencies Next steps will be to make a formal application to HUD, and then to advertise for public comments from July 1 – August 1. A Public Hearing will be held July 10 at 6:00 p.m. at the Lincoln Center. The plan will be available for public view at City Hall, the Community Development office, and the Lincoln Center. Council approval is scheduled for August 9. 8. Council Calendar · July 4 City Offices Closed -HOLIDAY · July 5 P&Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Dave Ruesink, Liaison) · July 12 City Council Executive/Workshop/Regular Meeting at 5:00, 6:00 and 7:00 p.m. Council reviewed the Council calendar. Julie Schultz is the liaison for the July 5 P&Z meeting. 9. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no requests. 11 WKSHP062812 Minutes Page 5 10.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership. Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments. Councilmember Mooney reported on BVSWMA. Mayor Berry announced that the Rogue Riders were in town. Jay Socol, Director of Communications, reported on the events tomorrow to meet and greet the Rogue Riders. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:10 p.m. on Thursday, June 28, 2012. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 12 RM062812 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION JUNE 28, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles, absent Julie Schultz Dave Ruesink City Staff: Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:17 p.m. on Thursday, June 28, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember Schultz, the City Council voted six (6) for and none (0) opposed, to approve the absence request from Katy-Marie Lyles. The motion carried unanimously. Citizen Comments Brian Leschber, 1716 Starling Drive, stated that his home backs up to the Springbrook HOA- owned portion of the Lick Creek floodway. He is one of the ten homeowners that have hired legal representation to stop the transfer of the floodway property to the City. He reported the 13 RM062812 Minutes Page 2 HOA refused an offer of $5,000 for the property, which included allowing all HOA members access to the property. No counter offer was made. He requested the City consider that the floodway does flood during most rain events. The resulting debris and mud will need to be cleaned up after each event, requiring maintenance funds. Rita Silbernagel, 1800 Holleman, #1216, expressed her concern related to the bus stop for route 27 near her apartment. She stated it is not safe to cross the street safely at that location. The nearest traffic light is at Texas, and no one is going to walk that far to cross at a light. In the afternoon, people have to wait two or three minutes before they can cross. Especially in this heat, people get irritated and will take chances. There needs to be a cross walk installed or something to facilitate a safe crossing. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: · June 14, 2012 Workshop · June 14, 2012 Regular Council Meeting 2b. Presentation, possible action, and discussion regarding Resolution 06-28-12-2b, to improve efficiency of contract administration procedures by omitting the need for contract resolutions for our two standard forms of agreement that have been adopted by Council, and to authorize staff to modify the Standard Form of Construction Services by adding a paragraph providing for the contract amount. 2c. Presentation, possible action and discussion regarding the approval of a contract between the City of College Station and Westnet Inc. for $ 5 15.220.23 for the upgrading of the Fire Station Alerting System in all 6 Fire Stations and authorizing the City Manager to execute the contract on behalf of the City Council. 2d. Presentation, possible action, and discussion regarding approval of a supplement to the original contract with EnRoute Emergency Systems, for the purchase of a software interface between EnRoute's CAD system and the WestNet First-In alerting system in the amount of $14,500. 2e. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Bryan Texas Utilities in the amount of $60,000 for the purposes of BTU temporarily operating College Station's electric transmission system and authorizing the City Manager to execute the contract on behalf of the City Council. 2f. Presentation, possible action and discussion to consider an agreement for the Wellborn Special Utility District to transfer their water through the College Station water system. 2g. Presentation, possible action and discussion of the First Amendment to Water Code Section 13.255 Agreement Regarding Retail Water Service Areas entered into between the City and Wellborn Special Utility District regarding the provision of water service to approximately 1100 acres south of Greens Prairie Road and west of Arrington Road. 14 RM062812 Minutes Page 3 2h. Presentation, possible action and discussion to consider an agreement for the Wellborn Special Utility District to provide temporary water service to the Berry property. Item 2e was pulled from the agenda. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less item 2e. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion approving Ordinance 2012-3420, vacating and abandoning a 0.20 Acre portion of Meadowland Street Right-of- way, which is located at 100 Meadowland Street between Hensel Street and University Drive within the North Park Subdivision according to the plat recorded in Volume 465, Page 37 of the Deed Records of Brazos County, Texas. 2. Public Hearing, presentation, possible action, and discussion approving Ordinance 2012- 3421, vacating and abandoning a 0.34 acre public access easement located at 100 Meadowland Street between Hensel Street and University Drive. The 0.34 acre public access easement is a portion of the previously abandoned right-of-way of Meadowland Street reserved as public access easement per Ordinance No. 2010-3232 by the City of College Station. 3. Public Hearing, presentation, possible action, and discussion approving Ordinance 2012- 3422, vacating and abandoning a 484.5 square foot public utility easement, a 7,177 square foot public utility easement, a 0.59 acre public utility easement, and a 3,456 square foot public utility easement located at 100 Meadowland Street between Hensel Street and University Drive. Agenda items 1, 2, and 3 were taken up together. At approximately 7:34 p.m. Mayor Berry opened the Public Hearing. Natalie Ruiz spoke on behalf of the applications. There being no further comments, the Public Hearing was closed at 7:37 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2012-3420, as amended, and Ordinances 2012-3421 and 2012-3422, as presented. The motion carried unanimously. 4. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012- 3423, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official 15 RM062812 Minutes Page 4 Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning from C-1 General Commercial to R-4 Multi-Family for approximately 0.7 acres and. R-4 Multi-Family to C-1 General Commercial for approximately 0.85 acres for the properties located at 2041 Holleman Drive West and 1451 Harvey Mitchell Parkway South, generally located at the corner of Holleman Drive West and Harvey Mitchell Parkway South. At approximately 7:40 p.m. Mayor Berry opened the Public Hearing. Glenn Jones, agent for the owners, stated he was available for questions. There being no further comments, the Public Hearing was closed at 7:40 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2012- 3423, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning from C-1 General Commercial to R-4 Multi-Family for approximately 0.7 acres and. R-4 Multi-Family to C-1 General Commercial for approximately 0.85 acres for the properties located at 2041 Holleman Drive West and 1451 Harvey Mitchell Parkway South, generally located at the corner of Holleman Drive West and Harvey Mitchell Parkway South. The motion carried unanimously. 5. Presentation, possible action, and discussion regarding Resolution 06-28-12-05, approving a contract between the City of College Station and Freese and Nichols, Inc. in the amount of $482,032 for the Drainage Master Plan and authorizing the City Manager to execute the contract on behalf of the City Council. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Ruesink, the City Council voted six (6) for and none (0) opposed, to adopt Resolution 06-28-12- 05, approving a contract between the City of College Station and Freese and Nichols, Inc. in the amount of $482,032 for the Drainage Master Plan and authorizing the City Manager to execute the contract on behalf of the City Council. The motion carried unanimously. 6. Presentation and discussion on upcoming Board and Commission appointments. Shelley Major, Records Management Coordinator, updated the Council on the board appointments coming up. There are thirteen Council-appointed boards and commissions. To date, the City has received fifty-one applications for twenty-nine vacancies on nine boards. Qualified applicants must be a College Station resident and a qualified voter. Some boards/commissions may require specific expertise. Ms. Major provided a brief overview of each board/commission with vacancies. Friday, June 29, is the deadline for applications. Staff expects to put this on the July 12 agenda. 16 RM062812 Minutes Page 5 7. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:03 p.m. on Thursday, June 28, 2012. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 17 July 12, 2012 Consent Agenda Item No. 2b Barron Road and Victoria Avenue School Speed Zones To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). Relationship to Strategic Goals: Improving Mobility – Provide complete streets that accommodate vehicles, bicycles, and pedestrians. Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This item will amend Schedule V of the Traffic Control Device Inventory by adding a 25 mph school zone on Barron Road and Victoria Avenue adjacent to the newly constructed College Station High School. The school zone will extend along Barron Road in front of the school and extend north and south from the intersection with Victoria Avenue. The attached revised Exhibit B - Schedule V of the Traffic Control Device Inventory, indicates the proposed addition in bold italics, which are all under the section for College Station High School. The addition of these school zones will provide safer conditions for the school children. Budget & Financial Summary: The infrastructure for the school zones was installed as part of the Barron Road widening and Victoria Avenue extension projects and no additional funds will be needed. Attachments: 1. Ordinance with Exhibit A 2. Location Map 3. Exhibit B 18 19 20 21 22 23 24 25 Location MapÊProposed School Zone Proposed School Zone College StationHigh School 26 EXHIBIT “B” TRAFFIC DEVICE INVENTORY Schedule V – School Zones Revised December 8, 2011 Location Posted Hours Posted Speed Limit W Operational Time (M - F) Ord. No. / Date Adopted BASE MAP NO. College Hills Elementary 1. Francis Drive, West of Ashburn Avenue - East of Williams Street. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1986 Nov. 12, 1992 1998-01 2. Francis Drive, West of Walton Drive - East of James Parkway. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1986 Nov. 12, 1992 1998-01 3. Gilchrist Avenue, West of Ashburn Avenue - East of Williams Street. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-01 4. Gilchrist Avenue, West of Williams Street - East of Walton Drive. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-01 5. Walton Drive, South of Nunn Street - North of Francis Drive. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1986 Nov. 12, 1992 1998-01 6. Walton Drive, South of Francis Drive - North of Bolton Avenue. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1986 Nov. 12, 1992 1998-01 South Knoll Elementary 7. Southwest Parkway, East of Langford Street - West of Laura Lane. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 8. Southwest Parkway, East of Lawyer Place - West of Sabine Court. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 9. Langford Street, South of S. Ridgefield Court - North of Boswell Street. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 10. Langford Street, South of Boswell Street - North of Southwest Parkway. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 11. Boswell Street, East of Lawyer Street - West of Langford Street. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. 27 EXHIBIT “B” TRAFFIC CONTROL DEVICE INVENTORY Schedule V – School Zones Revised December 8, 2011 Loncation Posted Hours Posted Speed Limit W Operational Time (M - F) Ord. No. / Date Adopted BASE MAP NO. Southwood Valley Elementary 12. Deacon Drive, East of San Felipe Drive - West of Brothers Boulevard. When Flashing 20 mph 7:20 - 8:05 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 13. Deacon Drive, East of Pierre Place - West of Celinda Circle. When Flashing 20 mph 7:20 - 8:05 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 14. Brothers Boulevard, South of Todd Trail - North of Deacon Drive (intersection of Deacon and Brothers). When Flashing 20 mph 7:20 - 8:05 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 15. Brothers Boulevard, South of Todd Trail - North of Deacon Drive (intersection of Todd Trail and Brothers). When Flashing 20 mph 7:20 - 8:05 AM 2:45 - 3:30 PM #1441 Aug. 11, 1983 1998-02 Oakwood Middle School / Willow Branch Intermediate School 16. Holik Street, South of George Bush Drive - North of Anna Street (intersection of George Bush and Holik). When Flashing 20 mph 7:45 - 8:45 AM 3:15 - 4:00 PM #1441 Aug. 11, 1983 1998-03 17. Holik Street, North of Anna Street - South of George Bush Drive (intersection of Anna and Holik). When Flashing 20 mph 7:45 - 8:45 AM 3:15 - 4:00 PM #1441 Aug. 11, 1983 1998-03 18. Anderson Street, South of George Bush Drive - North of Wolf Run. When Flashing 20 mph 7:45 - 8:45 AM 3:15 - 4:00 PM #1441 Aug. 11, 1983 1998-03 19. Anderson Street, South of Wolf Run - North of Park Place. When Flashing 20 mph 7:45 - 8:45 AM 3:15 - 4:00 PM #1441 Aug. 11, 1983 1998-03 20. Timber Street, South of George Bush Drive and North of Anna Street (intersection of George Bush Dr. and Timbers). When Flashing 20 mph 7:45 - 8:45 AM 3:15 - 4:00 PM #2210 Sept. 26, 1996 1998-03 21. Timber Street, North of Anna Street - South of George Bush Drive. When Flashing 20 mph 7:45 - 8:45 AM 3:15 - 4:00 PM #2210 Sept. 26, 1996 1998-03 W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. 28 EXHIBIT “B” TRAFFIC CONTROL DEVICE INVENTORY Schedule V – School Zones Revised December 8, 2011 Location Posted Hours Posted Speed Limit W Operational Time (M - F) Ord. No. / Date Adopted BASE MAP NO. Rock Prairie Elementary / College Station Middle School 22. Welsh Avenue, North of Edelweiss Avenue - South of Willow Loop. When Flashing 25 mph 7:15-8:45 AM 2:45-4:15 PM #1941 Feb. 13, 1992 1998-04 23. Honeysuckle Lane, East of Welsh Avenue - West of Westchester Avenue. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM #1941 Feb. 13, 1992 1998-04 24. Canterbury Drive, East of Welsh Avenue - West of Westchester Avenue. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM #1941 Feb. 13, 1992 1998-04 25. Dover Drive, East of Welsh Avenue - West of Westchester Avenue. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM #1941 Feb. 13, 1992 1998-04 26. Abbey Lane, East of Victoria Avenue - West of Nottingham Drive. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM #1989 April 11, 1989 1998-04 27. Yorkshire Drive, East of Victoria Avenue - West of Nottingham Drive. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM #1989 April 11, 1989 1998-04 28. Victoria Avenue, South of Yorkshire Drive - North of Shire Drive. When Flashing 25 mph 7:15-8:45 AM 2:45-4:15 PM #1821 Sept. 14, 1989 1998-04 29. Rock Prairie Road, East of Rio Grande Boulevard - West of Bahia Drive. When Flashing 25 mph 7:15-8:45 AM 2:45-4:15 PM #1987 Nov. 12, 1987 1998-04 30. Rio Grande Boulevard, South of Capistrano Court - North of Rock Prairie Road. When Flashing 25 mph 7:15-8:45 AM 2:45-4:15 PM #1987 Nov. 12, 1987 1998-04 31. Westchester Avenue, South of Dover Street - North of Rock Prairie Road. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM #1874 Dec. 13,1990 1998-04 32. Rock Prairie Road, East of Shire Drive - West of Victoria Avenue. When Flashing 25 mph 7:15-8:45 AM 2:45-4:15 PM # 2259 Aug. 28, 1997 1998-04 33. Edelweiss Avenue, East of Caterina Lane – West of Innsbruck Circle. When Flashing 25 mph 7:15-8:45 AM 2:45-4:15 PM # 2703 Mar. 11, 2004 N/A 34. Innsbruck Circle, North of western intersection of Edelweiss Avenue and Innsbruck Circle. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM # 2703 Mar. 11, 2004 N/A 35. Innsbruck Circle, North of eastern intersection of Edelweiss Avenue and Innsbruck Circle. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM # 2703 Mar. 11, 2004 N/A 36. Sunflower Trail, North of Edelweiss Avenue – South of Welsh Avenue. 7:15-8:45 AM 2:45-4:15 PM 25 mph 7:15-8:45 AM 2:45-4:15 PM # 2703 Mar. 11, 2004 N/A W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. 29 EXHIBIT “B” TRAFFIC CONTROL DEVICE INVENTORY Schedule V – School Zones Revised December 8, 2011 Location Posted Hours Posted Speed Limit W Operational Time (M - F) Ord. No. / Date Adopted BASE MAP NO. C.S. High School 37. Welsh Avenue, South of Nueces Drive - North of FM 2818 (intersection of Welsh and Nueces). 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #1889 April 11, 1991 1998-02 38. Welsh Avenue, North of FM 2818 - South of Nueces Drive (intersection of Welsh and FM 2818). 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #1889 April 11, 1991 1998-02 39. Nueces Drive, South of Hondo Drive - North of Arboles Circle 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #2403 Aug. 12, 1999 1999-01 40. Nueces Drive, North of FM 2818 - South of Guadelupe Drive 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #2403 Aug. 12, 1999 1999-01 41. Guadalupe Drive, West of Langford Street - East of Nueces Drive 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #2403 Aug. 12, 1999 1999-01 Pebble Creek Elementary 42. Parkview Drive, West of Bogey Court - East of Birdie Court. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2198 Aug. 29, 1996 1998-05 43. Venture Drive, West of Lakeway Drive - East of S.H. 6 East Frontage Road. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2198 Aug. 29, 1996 1998-05 44. Lakeway Drive, South of Greens Prairie Road - North of Parkview Drive. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2198 Aug. 29, 1996 1998-05 45. Lakeway Drive, North of Quality Circle - South of Venture Drive. When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2198 Aug. 29, 1996 1998-05 Cypress Grove Intermediate 46. Graham Road, West of Schaffer Road - East of Victoria Avenue. When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2403 Aug. 12, 1999 1999-02 47. Graham Road, West of S.H. 6 West Frontage Road - East of Schaffer Road. When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2403 Aug. 12, 1999 1999-02 48. Schaffer Road, North of Graham Road - South of Hasselt Street. When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2403 Aug. 12, 1999 1999-02 W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. 30 EXHIBIT “B” TRAFFIC CONTROL DEVICE INVENTORY Schedule V – School Zones Revised December 8, 2011 Location Posted Hours Posted Speed Limit W Operational Time (M - F) Ord. No. / Date Adopted BASE MAP NO. Forest Ridge Elementary 49. Greens Prairie Road, West of Arrington – East of Castlegate Drive. When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM #2868 Feb. 9, 2006 N/A Creekview Elementary 50. Eagle Avenue, West of New Port Lane – 385 feet east of school property When Flashing 20 mph 7:30 - 8:15 AM 2:45 - 3:30 PM # Aug 17, 2009 N/A Greens Prairie Elementary 51. Greens Prairie Trail – beginning 210 feet east of the intersection with Royder Road and extending west 1150 feet from the west side of the intersection When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM # Dec. 8, 2011 N/A 52. Royder Road – beginning 160 feet north of the intersection with Greens Prairie Trail and extending south 815 feet from the south side of the intersection When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM # Dec. 8, 2011 N/A College Station High School 53. Barron Road – beginning 220 feet east of the intersection with Victoria Avenue and extending west1350 feet from the west side to the intersection When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM # July 12, 2012 N/A 54. Victoria Avenue – beginning 250 feet north of the intersection with Barron Road and extending south 1730 feet from the south side of the intersection When Flashing 25 mph 7:30 - 8:15 AM 2:45 - 3:30 PM # July 12, 2012 N/A W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. 31 July 12, 2012 Consent Agenda Item No. 2c Three-way Stop Control for the intersection of Southern Plantation at Newport To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion on the consideration of an ordinance amending Chapter 10, “Traffic Code,” Section 2.C of the Code of Ordinances of the City of College Station changing the traffic control at the intersection of Southern Plantation and Newport from one-way stop controlled operation to three-way stop controlled operation. Relationship to Strategic Goals: Improving Mobility – Provide complete streets that accommodate vehicles, bicycles, and pedestrians. Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: The existing intersection of Southern Plantation and Newport is a T- intersection created by the termination of Newport at Southern Plantation, which is a minor collector in the Shenandoah subdivision that extends from just west of Newport to the west SH 6 frontage road. The Thoroughfare Plan shows Southern Plantation extending to Victoria by the new College Station High School. Currently, Newport is the only street required to stop at the intersection since it terminates into Southern Plantation. Due to the curvature of the roadway in combination with the privacy fence along the north side of Southern Plantation, the motorists on Newport are unable to see the traffic approaching from the west a sufficient distance away to enter the intersection safely. The Bryan-College Station Unified Design Guideline Manual references the American Association of State Highways and Transportation Officials (AASHTO) design guidelines for intersection sight distance. This manual identifies sight triangles at intersections that need to remain clear of obstructions for a driver to safety enter an intersection without causing a crash. These triangles are based on the speed limit of the major roadway, so higher speed roads have larger sight triangle requirements. Budget & Financial Summary: The “Stop” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operation budget. Attachments: 1. Ordinance 2. Location Map 3. Visibility Obstruction Exhibit 32 33 34 Barron RoadSH 6 SH 40 College StationHigh School Longmire Southern PlantationGraham RoadWellborn RoadHEB Southern Plantation at New PortVisibility Restriction ±35 Southern PlantationSouthern Plantation at New PortVisibility Restriction ± New Port 335 ftvisibility obstructed by fence 36 July 12, 2012 Consent Agenda Item No. 2d Ratification of Amendment 2 to Contract for Transmission Operations with Bryan Texas Utilities To: David Neeley, City Manager From: David Massey, Director of Electric Utilities Agenda Caption: Presentation, possible action, and discussion regarding ratification of Contract Amendment 2 to Contract 11-350 between the City of College Station and Bryan Texas Utilities (BTU) extending the term of the contract to allow BTU to continue its temporary operation of College Station’s electric transmission system until July 31, 2012. Relationship to Strategic Goals: Core Services and Infrastructure – Meet or exceed all state/federal standards. Recommendation: Staff recommends that the Council ratify Contract Amendment 2. Summary: Due to staff turnover, College Station does not currently have an adequate number of NERC certified system operators on staff. Federal and State regulations require that all Transmission Operators have at least one NERC certified operator on duty during every shift in Dispatch Operations. In order to be compliant with NERC regulations, BTU began operating the College Station Utilities transmission system on September 1, 2011 pursuant to Contract 11-350. Under the terms of the contract the agreement was to expire December 31, 2011. Contract Amendment 1 was executed December 7, 2011 and extended the contract to June 30, 2012. Ratification of Contract Amendment 2 will continue that service for the period of July 1, 2012 through July 31, 2012 at an additional cost of $5,000. The cost of the original contract and Contract Amendment 1totaled $50,000, and the City Manager was authorized to approve and execute those agreements. However, Contract Amendment 2 increases the total cost of the contract to $55,000 and requires Council ratification. The Council will consider a new agreement between College Station and BTU at its July 26th meeting covering the period from 8/1/2012 to 7/31/2013. The BTU Board is expected to take action on the new agreement on July 9th. Budget & Financial Summary: Funds for this item were not included in the FY12 budget as the need was not known when the budget was developed. It is anticipated that budget can be transferred from other areas in the Electric budget to cover this expenditure. Attachment: Contract Amendment 2 37 38 39 July 12, 2012 Consent Agenda Item No. 2e Office of the Governor Criminal Justice Division (CJD) Grant To: David Neeley, City Manager From: Jeff Capps, Chief of Police Agenda Caption: Presentation, possible action, and discussion on the application and acceptance of an Office of the Governor, Criminal Justice Division (CJD) Grant. Relationship to Strategic Goals: Financially Sustainable City Recommendation(s): Staff recommends Council approval Summary: The CJD’s mission is to create and support programs that protect people from crime, reduce the number of crimes committed, and to promote accountability, efficiency, and effectiveness within the criminal justice system. CJD focuses on the enhancement of Texas' capacity to prevent crime, provide service and treatment options, enforce laws, train staff and volunteers, and the restoration of crime victims to full physical, emotional and mental health. This CJD grant will provide 100% funding for the purchase of an all terrain vehicle to be used in the Northgate Entertainment District and at other special events where large groups gather. The addition of this piece of equipment will allow officers better mobility through dense crowds as well as provide them the ability to travel across large areas quickly when the need to respond to a call arises. This grant will also provide 100% funding for the purchase of digital cameras to be used by our patrol officers. There are many times during a patrol shift in which an officer needs a camera to take photos for evidentiary purposes. Though a few cameras are currently available to our officers, the numbers are limited requiring officers to share and deliver cameras from one location to another. This has a profound impact on our efficiency in addition to the risk of losing evidence if a time sensitive situation arises such as a rain storm arriving that could wash away evidence or redness from an assault fading. There is no local match requirement for CJD, but grant funding will only be provided for the initial equipment purchase. Due to this, any other associated costs such as maintenance, repair, or replacement will be the responsibility of the grantee agency. A resolution supporting this grant was previously approved by Council on February 23, 2012. However, after submission of the application, our office was notified by the legal counsel of the Office of the Governor that they require a “loss/misuse” statement. This statement states that funding is contingent on funding from the Federal Government and should the funding be withdrawn, or if the city misuses the funds, the city will reimburse the Office of the Governor for any funds received. Budget & Financial Summary: The purchase of the ATV will cost approximately $14,700. Annual maintenance, repair, or replacement is estimated to not exceed $300. The equipment necessary to provide each officer with a digital camera will total approximately $12,122. Annual maintenance, repair, or replacement is estimated to not exceed $2000. A budget amendment will be brought forward to appropriate these grant funds into the police department budget. Attachments: 1. Resolution 40 41 42 July 12, 2012 Consent Agenda Item No. 2f Interlocal Agreement with TAMU for Fire Protection to Easterwood Airport To: David Neeley, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the approval of a Interlocal Agreement and resolution accepting from Texas A&M University the sum of $196,200 for providing Fire Protection to Easterwood Airport. Recommendation(s): Staff recommends acceptance of these funds from Texas A&M University to provide this protection to Easterwood Airport. Summary: The City of College Station provides staffing, training and response equipment to provide Fire Protection for the Airport and AirCraft at Easterwood Airport which is owned by Texas A&M University. The City of College Station will receive a sum of $196,200 each year for the next 3 years from Texas A&M University for providing this protection and service. These funds will be placed in the City of College Station General Fund to cover the costs of providing this protection and service. The period of this agreement shall be 3 years and will end on January 31, 2015. Budget & Financial Summary: This sum has been included by the Fiscal Services Department through the Budget Process. Attachments: Interlocal Agreement on file in City Secretary’s Office Resolution 43 44 July 12, 2012 Consent Agenda Item No. 2g Wolf Pen Creek Festival Area Construction Contract Project Number WP 0901 To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding a resolution to approve the construction contract (Contract 12-240) with Kieschnick General Contractors in the amount of $899,122.00, for the construction of the Wolf Pen Creek Festival Area project (WP 0901). Relationship to Strategic Goals: Diverse Growing Economy - Diversified economy generating quality, stable full-time jobs bolstering the sales and property tax base and contributing to a high quality of life. Recommendation(s): Staff recommends approval of the construction contract. Summary: The Wolf Pen Creek Festival Area project includes a lighted concrete trail with power and water hook ups to serve vendors during various events and festivals to be held in this area of Wolf Pen Creek Park. The project also includes additional concrete parking to support events held at the Park. The proposed improvements will be constructed behind the Arts Building adjacent to Dartmouth Drive. Budget & Financial Summary: Funds in the amount of $1,845,992 are currently budgeted in the Wolf Pen Creek TIF Fund for this project. A total of $556,147.49 has been expended or committed to date, leaving a balance of $1,289,844.51 for construction and remaining expenditures. Attachments: 1.) Resolution 2.) Bid Tab 3.) Project Location Map 45 46 City of College Station - Purchasing DivisionBid Tabulation for #12-068"Wolf Pen Creek Festival Area"Open Date: Friday, June 22, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE1 1 LS Payment and Performance Bonds$13,000.00 $13,000.00 $25,000.00 $25,000.00 $14,500.00 $14,500.00 $18,115.00 $18,115.00 $12,800.00 $12,800.00 $14,944.50 $14,944.502 1 LS Mobilization$13,000.00 $13,000.00 $27,000.00 $27,000.00 $21,543.00 $21,543.00 $17,150.00 $17,150.00 $50,000.00 $50,000.00 $12,354.12 $12,354.123 1 LS SWPPP$2,500.00 $2,500.00 $1,000.00 $1,000.00 $1,677.00 $1,677.00 $1,750.00 $1,750.00 $2,000.00 $2,000.00 $1,660.50 $1,660.504 1 LS Miscellaneous Demolition$5,000.00 $5,000.00 $1,000.00 $1,000.00 $19,170.00 $19,170.00 $7,000.00 $7,000.00 $20,000.00 $20,000.00 $4,494.42 $4,494.425 5 EA Tree Removal$200.00 $1,000.00 $500.00 $2,500.00 $213.00 $1,065.00 $655.00 $3,275.00 $225.00 $1,125.00 $256.82 $1,284.106 4,000 LF Tree Protection Barricade$1.30 $5,200.00 $1.90 $7,600.00 $0.91 $3,640.00 $1.88 $7,520.00 $1.25 $5,000.00 $1.66 $6,640.007 3,400 LF Furnish, Maintain, and Remove Sediment Control Fencing$2.00 $6,800.00 $1.40 $4,760.00 $3.20 $10,880.00 $3.32 $11,288.00 $1.50 $5,100.00 $2.16 $7,344.008 1700 SY Sod$3.40 $5,780.00 $3.30 $5,610.00 $2.93 $4,981.00 $2.89 $4,913.00 $3.05 $5,185.00 $2.39 $4,063.009 16900 SY Hydromulch Seeding$0.40 $6,760.00 $0.35 $5,915.00 $1.60 $27,040.00 $1.56 $26,364.00 $1.60 $27,040.00 $1.33 $22,477.0010 156 SY Furnish, Maintain, and Remove Stabilized Construction Exit$15.00 $2,340.00 $10.00 $1,560.00 $13.85 $2,160.60 $19.00 $2,964.00 $16.50 $2,574.00 $9.08 $1,416.4811 113 LFFurnish, Maintain, and Remove Hay Bale Berm $13.00 $1,469.00 $10.00 $1,130.00 $7.99 $902.87 $11.60 $1,310.80 $5.00 $565.00 $13.28 $1,500.6412 566 LF Trench Safety$1.00 $566.00 $1.10 $622.60 $1.07 $605.62 $1.17 $662.22 $1.10 $622.60 $1.27 $718.8213 102 CY Cement Stabilized Sand Backfill$35.00 $3,570.00 $37.75 $3,850.50 $30.89 $3,150.78 $58.47 $5,963.94 $38.50 $3,927.00 $32.10 $3,274.2014 51 LF 12" Diameter HDPE Pipe$30.00 $1,530.00 $32.15 $1,639.65 $24.92 $1,270.92 $29.24 $1,491.24 $33.00 $1,683.00 $25.90 $1,320.9015 54 LF 18" Diameter HDPE Pipe$40.00 $2,160.00 $43.50 $2,349.00 $42.60 $2,300.40 $35.08 $1,894.32 $44.00 $2,376.00 $48.82 $2,636.2816 428 LF 18" Reinforced Concrete Pipe$45.00 $19,260.00 $48.00 $20,544.00 $40.68 $17,411.04 $46.78 $20,021.84 $49.50 $21,186.00 $42.29 $18,100.1217 33 LF 24" Reinforced Concrete Pipe$50.00 $1,650.00 $59.00 $1,947.00 $50.06 $1,651.98 $58.47 $1,929.51 $60.50 $1,996.50 $52.03 $1,716.9918 2 EA 4' Diameter Manhole$2,150.00 $4,300.00 $2,350.00 $4,700.00 $2,120.00 $4,240.00 $2,900.00 $5,800.00 $2,365.00 $4,730.00 $2,204.04 $4,408.0819 1 EA 5' Diameter Manhole$3,100.00 $3,100.00 $3,375.00 $3,375.00 $1,237.00 $1,237.00 $3,500.00 $3,500.00 $3,410.00 $3,410.00 $2,504.03 $2,504.0320 1 EA 3' Grate Inlet$900.00 $900.00 $1,000.00 $1,000.00 $958.50 $958.50 $3,500.00 $3,500.00 $990.00 $990.00 $1,476.74 $1,476.7421 3 EA 10' Curb Inlet$2,500.00 $7,500.00 $2,700.00 $8,100.00 $2,409.00 $7,227.00 $3,275.00 $9,825.00 $2,750.00 $8,250.00 $2,504.03 $7,512.0922 6 EA CoCS Concrete Headwall (4:1)(HDPE)(12")$600.00 $3,600.00 $650.00 $3,900.00 $639.00 $3,834.00 $468.00 $2,808.00 $660.00 $3,960.00 $963.09 $5,778.5423 2 EA CoCS Concrete Headwall (4:1)(HDPE)(18")$600.00 $1,200.00 $650.00 $1,300.00 $639.00 $1,278.00 $585.00 $1,170.00 $660.00 $1,320.00 $1,027.30 $2,054.6024 1 EA CoCS Concrete Headwall (4:1)(RCP)(18")$750.00 $750.00 $800.00 $800.00 $790.00 $790.00 $585.00 $585.00 $825.00 $825.00 $1,027.30 $1,027.3025 1 EA CoCS Concrete Headwall (4:1)(RCP)(24")$800.00 $800.00 $850.00 $850.00 $852.00 $852.00 $1,000.00 $1,000.00 $880.00 $880.00 $1,027.30 $1,027.3026 20 LF Remove Existing 12" CMP Culvert$5.00 $100.00 $10.00 $200.00 $5.33 $106.60 $11.69 $233.80 $5.50 $110.00 $14.11 $282.2027 14 LF Remove Existing 12" HDPE Culvert$10.00 $140.00 $10.00 $140.00 $10.65 $149.10 $11.69 $163.66 $11.00 $154.00 $12.84 $179.7628 919 LF Trench Safety (based on linear feet of horizontal pipe)$1.00 $919.00 $1.10 $1,010.90 $1.07 $983.33 $1.17 $1,075.23 $1.10 $1,010.90 $1.27 $1,167.1329 789 LFFurnishand Install 8" DR14 CL200 C900 PVC water linebyopen-cut with non-structural backfill as per the plans andspecifications, complete and in place$18.00 $14,202.00 $23.75 $18,738.75 $33.23 $26,218.47 $21.05 $16,608.45 $24.20 $19,093.80 $34.54 $27,252.0630 130 LFFurnish and Install 8" DR 14 CL 200 C900 PVC water line byopen-cut with structural backfill as per the plans andspecifications, complete and in place$22.00 $2,860.00 $27.25 $3,542.50 $44.36 $5,766.80 $25.73 $3,344.90 $27.50 $3,575.00 $46.11 $5,994.30PUBLIC WATER LINE ITEMSEROSION CONTROL ITEMSDudley Construction Ltd.(College Station, TX)DRAINAGE ITEMSKieschnick General Contractors(Wellborn, TX)Larry Young Paving(College Station, TX)MISCELLANEOUSJaCody, Inc(College Station, TX)Vox Construction, LLC(Bryan, TX)G.W. Williams, Inc.(College Station, TX)Page 1 of 447 City of College Station - Purchasing DivisionBid Tabulation for #12-068"Wolf Pen Creek Festival Area"Open Date: Friday, June 22, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEDudley Construction Ltd.(College Station, TX)Kieschnick General Contractors(Wellborn, TX)Larry Young Paving(College Station, TX)JaCody, Inc(College Station, TX)Vox Construction, LLC(Bryan, TX)G.W. Williams, Inc.(College Station, TX)31 51 LFFurnish and Install 8" DR 14 CL 200 C900 PVC water line bybore as per the plans and specifications, complete and in place$60.00 $3,060.00 $80.00 $4,080.00 $81.00 $4,131.00 $175.42 $8,946.42 $82.50 $4,207.50 $84.13 $4,290.6332 51 LFFurnish and install 16" diameter 3/8" thick steel casing as perplans and specifications, complete and in place.$60.00 $3,060.00 $65.50 $3,340.50 $63.00 $3,213.00 $70.17 $3,578.67 $66.00 $3,366.00 $66.14 $3,373.1433 1 LSConnect proposed 8" water line to existing 8" PVC water line atDartmouth Dr, as per the plans and specifications, complete andin place$1,500.00 $1,500.00 $2,150.00 $2,150.00 $2,500.00 $2,500.00 $1,812.00 $1,812.00 $2,200.00 $2,200.00 $2,606.99 $2,606.9934 1 LSConnect proposed 8" water line to existing 8" AC water line atColgate, as per the plans and specifications, complete and inplace$1,500.00 $1,500.00 $2,150.00 $2,150.00 $2,500.00 $2,500.00 $2,339.00 $2,339.00 $2,200.00 $2,200.00 $2,606.99 $2,606.9935 3 EAFurnish and Install 8" MJ gate valve as per the plans andspecifications, as per the plans and specifications, complete andin place$1,000.00 $3,000.00 $1,200.00 $3,600.00 $1,360.00 $4,080.00 $1,350.00 $4,050.00 $1,210.00 $3,630.00 $1,419.17 $4,257.5136 2 EAFurnish and Install 8" MJ tee as per the plans and specifications,as per the plans and specifications, complete and in place$450.00 $900.00 $500.00 $1,000.00 $462.00 $924.00 $468.00 $936.00 $500.00 $1,000.00 $480.44 $960.8837 1 EAFurnish and Install 8"x6" MJ tee as per the plans andspecifications, complete and in place$450.00 $450.00 $500.00 $500.00 $462.00 $462.00 $468.00 $468.00 $500.00 $500.00 $480.44 $480.4438 5 EAFurnish and Install 8" MJ 45o bend as per the plans andspecifications, complete and in place$400.00 $2,000.00 $420.00 $2,100.00 $394.00 $1,970.00 $410.00 $2,050.00 $440.00 $2,200.00 $409.59 $2,047.9539 6 EAFurnish and Install 8" MJ 22.5o or 11.25o bend, as per the plansand specifications, complete and in place$400.00 $2,400.00 $420.00 $2,520.00 $395.00 $2,370.00 $410.00 $2,460.00 $440.00 $2,640.00 $410.70 $2,464.2040 1 EAFurnish and Install standard fire hydrant assembly includinghydrant, 6" gate valve and box, 6" water line and appurtenances,as per the plans and specifications, complete and in place$3,000.00 $3,000.00 $3,250.00 $3,250.00 $3,890.00 $3,890.00 $5,150.00 $5,150.00 $3,300.00 $3,300.00 $4,042.76 $4,042.7641 2 EAFurnish and Install Single "Short" water service as shown on thedrawings and directed by the engineer, complete in place$750.00 $1,500.00 $800.00 $1,600.00 $1,167.00 $2,334.00 $585.00 $1,170.00 $825.00 $1,650.00 $1,213.27 $2,426.5442 0 EAFurnish and Install Hose Bibs as shown on the drawings anddirected by the engineer, complete in place$260.00 $0.00 $190.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,874.50 $0.0043 210 LFFurnish and Install 5/8" Water service line as shown on thedrawings and directed by the engineer, complete in place$10.00 $2,100.00 $6.40 $1,344.00 $4.31 $905.10 $11.50 $2,415.00 $10.85 $2,278.50 $940.95 $197,599.5044 470 LFFurnish and Install 1" Water service line as shown on thedrawings and directed by the engineer, complete in place$8.50 $3,995.00 $6.75 $3,172.50 $3.73 $1,753.10 $10.55 $4,958.50 $8.70 $4,089.00 $3.87 $1,818.9045 0 LFFurnish and Install 1-1/2" Water service line as shown on thedrawings and directed by the engineer, complete in place$10.00 $0.00 $6.75 $0.00 $0.00 $0.00 $0.00 $0.00 $10.15 $0.00 $8.36 $0.0046 220 LFFurnish and Install 2" Water service line as shown on thedrawings and directed by the engineer, complete in place$15.00 $3,300.00 $7.00 $1,540.00 $8.04 $1,768.80 $10.35 $2,277.00 $13.65 $3,003.00 $8.36 $1,839.2047 202 LFFurnish and Install 3" Water service line as shown on thedrawings and directed by the engineer, complete in place$12.00 $2,424.00 $7.00 $1,414.00 $8.04 $1,624.08 $10.87 $2,195.74 $12.00 $2,424.00 $8.36 $1,688.7248 2 EAFurnish and Install 3" Isolation Valve as shown on the drawingsand directed by the engineer, complete in place$610.00 $1,220.00 $610.00 $1,220.00 $577.00 $1,154.00 $2,360.00 $4,720.00 $600.00 $1,200.00 $599.99 $1,199.98PRIVATE WATER SERVICE ITEMSPage 2 of 448 City of College Station - Purchasing DivisionBid Tabulation for #12-068"Wolf Pen Creek Festival Area"Open Date: Friday, June 22, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEDudley Construction Ltd.(College Station, TX)Kieschnick General Contractors(Wellborn, TX)Larry Young Paving(College Station, TX)JaCody, Inc(College Station, TX)Vox Construction, LLC(Bryan, TX)G.W. Williams, Inc.(College Station, TX)49 2400 CYExcavation as shown on the drawings and directed by theengineer, complete in place$3.00 $7,200.00 $4.00 $9,600.00 $3.73 $8,952.00 $4.68 $11,232.00 $4.00 $9,600.00 $3.93 $9,432.0050 9700 CYFurnish and install Density Controlled Embankment (measured atfinal placement) as shown on the drawings and directed by theengineer, complete in place$12.00 $116,400.00 $7.75 $75,175.00 $13.85 $134,345.00 $8.19 $79,443.00 $14.30 $138,710.00 $14.28 $138,516.0051 7576 SY Lime treated subgrade (depth of 6")$4.50 $34,092.00 $5.00 $37,880.00 $6.40 $48,486.40 $4.09 $30,985.84 $6.75 $51,138.00 $8.14 $61,668.6452 6286 SY Concrete pavement (depth of 6")$32.00 $201,152.00 $31.40 $197,380.40 $28.50 $179,151.00 $33.57 $211,021.02 $27.50 $172,865.00 $27.91 $175,442.2653 2034 LF Concrete Curb$5.00 $10,170.00 $5.50 $11,187.00 $4.35 $8,847.90 $3.50 $7,119.00 $3.50 $7,119.00 $4.73 $9,620.8254 150 LF Remove Existing Concrete Curb and Gutter$3.00 $450.00 $6.50 $975.00 $4.25 $637.50 $11.69 $1,753.50 $5.00 $750.00 $9.08 $1,362.0055 130 LF Remove Existing 4' Concrete Sidewalk$1.00 $130.00 $4.40 $572.00 $6.40 $832.00 $7.04 $915.20 $7.50 $975.00 $2.60 $338.0056 75 LF Remove & Return to the City Existing Chain Link Fence$2.00 $150.00 $10.00 $750.00 $2.10 $157.50 $7.58 $568.50 $3.00 $225.00 $20.76 $1,557.0057 34 SY Remove HMAC Pavement 2"-6" Thickness$10.00 $340.00 $8.00 $272.00 $10.65 $362.10 $11.69 $397.46 $12.00 $408.00 $7.75 $263.5058 29 SY 4" Concrete Sidewalk (4' wide)$32.00 $928.00 $38.00 $1,102.00 $28.90 $838.10 $31.58 $915.82 $31.50 $913.50 $27.40 $794.6059 4 EA Furnish and Install 4' Sidewalk Ambulatory Ramp$1,250.00 $5,000.00 $375.00 $1,500.00 $226.00 $904.00 $584.75 $2,339.00 $450.00 $1,800.00 $436.16 $1,744.6460 2 EA Furnish and Install 10' Sidewalk Ambulatory Ramp$1,500.00 $3,000.00 $935.00 $1,870.00 $532.00 $1,064.00 $935.60 $1,871.20 $650.00 $1,300.00 $800.36 $1,600.7261 1 EA Furnish and Install 20' Sidewalk Ambulatory Ramp$1,500.00 $1,500.00 $1,870.00 $1,870.00 $1,278.00 $1,278.00 $1,170.00 $1,170.00 $950.00 $950.00 $1,422.50 $1,422.5062 1 LSService Entrance $64,500.00 $64,500.00 $66,000.00 $66,000.00 $58,575.00 $58,575.00 $75,150.00 $75,150.00 $64,432.50 $64,432.50 $64,842.53 $64,842.5363 16 EAPedestrian Lighting - Including conduit and wires (complete and operational)$5,200.00 $83,200.00 $5,400.00 $86,400.00 $4,435.00 $70,960.00 $6,150.00 $98,400.00 $5,186.50 $82,984.00 $5,219.51 $83,512.1664 4 EAParking Lot Lighting - Including conduit and wires (complete and operational)$4,000.00 $16,000.00 $3,250.00 $13,000.00 $3,400.00 $13,600.00 $3,815.00 $15,260.00 $2,997.50 $11,990.00 $3,016.58 $12,066.3265 1 LSPowerhouse-SS Power Pedestals - with tamper resistant water connections (complete and operational, including but not limited to necessary wiring and grounding, transformers and water connections)$49,750.00 $49,750.00 $100,000.00 $100,000.00 $68,480.00 $68,480.00 $55,709.00 $55,709.00 $49,500.00 $49,500.00 $49,815.00 $49,815.0066 60 LFRetaining Wall $50.00 $3,000.00 $132.00 $7,920.00 $38.34 $2,300.40 $86.68 $5,200.80 $50.00 $3,000.00 $77.05 $4,623.0067 4 EA6' Benches on Concrete Pad $2,000.00 $8,000.00 $750.00 $3,000.00 $1,554.00 $6,216.00 $2,132.00 $8,528.00 $1,400.00 $5,600.00 $1,844.26 $7,377.0468 4 EATrash Receptacles $1,500.00 $6,000.00 $750.00 $3,000.00 $1,111.00 $4,444.00 $1,177.00 $4,708.00 $1,015.00 $4,060.00 $1,185.60 $4,742.4069 1 LSBike Racks on Concrete Pad $1,000.00 $1,000.00 $1,000.00 $1,000.00 $620.00 $620.00 $2,146.00 $2,146.00 $600.00 $600.00 $1,400.36 $1,400.3670 1 EADrinking Fountain $5,800.00 $5,800.00 $5,000.00 $5,000.00 $4,555.00 $4,555.00 $4,503.00 $4,503.00 $4,700.00 $4,700.00 $4,734.64 $4,734.6471 70 LFChain Link Fence - 6' tall $37.00 $2,590.00 $25.00 $1,750.00 $16.00 $1,120.00 $32.20 $2,254.00 $30.25 $2,117.50 $66.42 $4,649.4072 1 EA10'-0" Wide Double Swing Chain Link Gate $1,000.00 $1,000.00 $1,200.00 $1,200.00 $852.00 $852.00 $932.00 $932.00 $875.00 $875.00 $2,214.00$2,214.0073 3 EABollard $620.00 $1,860.00 $1,000.00 $3,000.00 $570.00 $1,710.00 $1,086.00 $3,258.00 $700.00 $2,100.00 $1,027.30 $3,081.90PAVEMENT AND GRADING ITEMSSITE ELECTRICALSITE MISCELLANEOUSPage 3 of 449 City of College Station - Purchasing DivisionBid Tabulation for #12-068"Wolf Pen Creek Festival Area"Open Date: Friday, June 22, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEDudley Construction Ltd.(College Station, TX)Kieschnick General Contractors(Wellborn, TX)Larry Young Paving(College Station, TX)JaCody, Inc(College Station, TX)Vox Construction, LLC(Bryan, TX)G.W. Williams, Inc.(College Station, TX)74 6 EAYaupon - 30 gal. $285.00 $1,710.00 $350.00 $2,100.00 $239.00 $1,434.00 $264.00 $1,584.00 $250.00 $1,500.00 $249.08 $1,494.4875 12 EATuscarora Crapemyrtle - 30 gal. $285.00 $3,420.00 $290.00 $3,480.00 $208.00 $2,496.00 $230.00 $2,760.00 $215.00 $2,580.00 $243.54 $2,922.4876 10 EAChinkapin Oak - 65 gal. $615.00 $6,150.00 $710.00 $7,100.00 $460.00 $4,600.00 $578.90 $5,789.00 $550.00 $5,500.00 $481.55 $4,815.5077 15 EALive Oak - 65 gal. $555.00 $8,325.00 $600.00 $9,000.00 $460.00 $6,900.00 $578.90 $8,683.50 $550.00 $8,250.00 $481.55 $7,223.2578 12 EAMontrose Purple Vitex - 30 gal. $320.00 $3,840.00 $320.00 $3,840.00 $205.00 $2,460.00 $229.00 $2,748.00 $215.00 $2,580.00 $249.08 $2,988.9679 240000 SFFine Grade and Hydromulch $0.06 $14,400.00 $0.07 $16,800.00 $0.06 $14,400.00 $0.06 $14,400.00 $0.075 $18,000.00 $0.070 $16,800.0080 1 LSIrrigation System - Complete and operational $7,200.00 $7,200.00 $6,500.00 $6,500.00 $7,795.00 $7,795.00 $14,125.00 $14,125.00 $6,850.00$6,850.00 $6,642.00 $6,642.0081 1 LS60 Day Maintenance Period $6,500.00 $6,500.00 $3,000.00 $3,000.00 $16,500.00 $16,500.00 $12,864.00 $12,864.00 $6,500.00 $6,500.00 $12,000.00 $12,000.0082 1 EARemovable Bollard $1,000.00 $1,000.00 $1,400.00 $1,400.00 $730.00 $730.00 $1,326.00 $1,326.00 $800.00 $800.00 $664.20 $664.203A 8 EAPedestrian Lights at back of the park - Including conduit andwires (complete and operational)$4,000.00 $32,000.00 $4,000.00 $32,000.00 $3,728.00 $29,824.00 $4,959.00 $39,672.00 $3,982.00 $31,856.00 $4,007.37 $32,058.963B 6 EAPedestrian Lights at front of the park - Including conduit andwires (complete and operational)$4,000.00 $24,000.00 $3,900.00 $23,400.00 $3,621.00 $21,726.00 $4,959.00 $29,754.00 $3,982.00 $23,892.00 $4,007.37 $24,044.22TOTAL ALTERNATESBASE BID PLUS ALL ALTERNATES$899,772.99Acknowledged Addendums (4)$992,239.08$881,289.30ADD/DEDUCT ITEMS$922,813.08$899,122.00 $936,689.30 $951,322.99Larry Young Paving»Bidder miscalculated the Total Base Bid. The highlighted amount above is correct.NOTES:Certification of Bid TOTAL BASE BID (ITEMS 1-82)Bid Bond$843,122.00$922,649.30$55,748.00SOFTSCAPE$56,000.00$55,400.00 $51,550.00 $69,426.00G. W. Williams, Inc.»Bidder miscalculated Bid Items 5-18, 21, 23, 26, 27, 29, 31, 32, 35, 39, 44, 46-59, 63, 64, 66-68, 73, 74, 76-79, Total Base Bid, Alternates 3A and 3B.»The highlighted totals above are correct.Dudley Construction, Ltd.»Bidder miscalculated Bid Items 44 & 46 and the Total Base Bid. The highlighted amounts above are correct.$1,102,686.83$56,103.18$1,158,790.01$978,397.30Page 4 of 450 51 July 12, 2012 City Council Regular Agenda Item No. 1 Charter Amendment Public Hearing To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Public Hearing to receive comments regarding the proposed amendments to the City Charter. Background & Summary: The Council received the Final Report from the Citizen’s Charter Review Advisory Commission at the June 6 meeting. This is the first of two Public Hearings to receive comments regarding the proposed amendments. Attachments: · Final Report 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 July 12, 2012 Regular Agenda Item No. 2 950 William D Fitch Rezoning To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services Agenda Caption: Public Jearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning of approximately 1.2 acres from A-O Agricultural Open with OV Corridor Overlay to C-1 General Commercial with OV Corridor Overlay located at 950 William D Fitch Parkway, generally located at the corner of William D Fitch Parkway and State Highway 6 South. Relationship to Strategic Goals: Diverse Growing Economy, Sustainable City Recommendation(s): The Planning and Zoning Commission considered this item at their July 21, 2012 meeting and voted 7-0 to recommend approval of the rezoning request. Summary: Old Arrington Road Public Right-of-Way was abandoned by City Council on April 26, 2012 to allow development. This rezoning will allow for a continuous C-1 General Commercial zoning in this area fronting William D Fitch Parkway (State Highway 40). The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject parcel and surrounding parcels are shown on the Comprehensive Future Land Use and Character Map and Concept Map as Urban in Growth Area II which allows for intense land use activities including general commercial activities. C-1 General Commercial is appropriate for this land use designation. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The rezoning request to C-1 General Commercial with OV Corridor Overlay is compatible with the existing zoning of the surrounding properties. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The property is located near the intersection of William D Fitch Parkway (State Highway 40) and State Highway 6 making it suitable site for commercial use. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: Due to the abandonment of this portion of Old Arrington Road, the subject tract remains zoned A-O Agricultural Open with OV Corridor Overlay which is not beneficial for future development. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: With the existing zoning of the subject property being A-O Agricultural Open with OV Corridor 82 OVerlay, the property is not marketable as it is surrounded by C-1 General Commercial with OV Corridor Overlay properties. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There are existing 8-inch and 12-inch water mains available to serve this property. There is also an existing 8-inch sanitary sewer line which may provide service to the site. Existing infrastructure with proposed modifications appear to be adequate for the proposed use. Access to the site will be available via Old Arrington Road from the south, and future Public Ways that will ultimately provide access to William D. Fitch Parkway and Arrington Road. Drainage is mainly to the south within the Alum Creek Drainage Basin. Drainage and any other infrastructure required with site development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. The property is not within FEMA designated floodplain. A portion of the property is located in the Alum Creek Sewer Impact Fee Area (97-02B). Currently, the Impact Fee for this area is $59.42 per Living Unit Equivalent. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Draft Planning & Zoning Commission Minutes – June 21, 2012 4. Ordinance 83 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: June 21, 2012 Advertised Council Hearing Dates: July 12, 2012 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: Six Contacts in support: None Contacts in opposition: None Inquiry contacts: None ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban, Growth Area II C-1 General Commercial, OV Corridor Overlay Volunteer Fire Department South Urban, Growth Area II C-1 General Commercial, OV Corridor Overlay, C-2 Commercial- Industrial Vacant East Urban, Growth Area II C-1 General Commercial, OV Corridor Overlay Vacant West (Across Old Arrington Road) Urban, Growth Area II C-1 General Commercial, OV Corridor Overlay, A-O Agricultural Open Vacant DEVELOPMENT HISTORY Annexation: October 1983 December 1993 Zoning: C-1 General Commercial upon annexation in December 1983 OV Corridor Overlay in July 2006 Final Plat: The subject property is unplatted. Site development: The subject tract is developed as a portion of Old Arrington Road that was abandoned by City Council on April 26, 2012. 84 85 86 June 21, 2012 P&Z Regular Meeting Minutes Page 1 of 5 MINUTES PLANNING & ZONING COMMISSION Regular Meeting June 21, 2012, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Craig Hall, Bo Miles, Jodi Warner, James Benham, Jim Ross, and Jerome Rektorik COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: David Ruesink CITY STAFF PRESENT: Bob Cowell, Lance Simms, Molly Hitchcock, Alan Gibbs, Carol Cotter, Jennifer Prochazka, Jason Schubert, Morgan Hester, Teresa Rogers, Erika Bridges, Danielle Singh, Marcelo Arreola, Joe Guerra, Mary Ann Powell, Brittany Caldwell, and Carrie McHugh 1. Call meeting to order Chairman Ashfield called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Hear Citizens No one spoke. 4. Consent Agenda 4.1 Consideration, discussion, and possible action to approve meeting Minutes. · June 7, 2012 ~ Workshop · June 7, 2012 ~ Regular 4.2 Presentation, possible action, and discussion on a Final Plat for Harper’s Crossing consisting of two lots on approximately 3.2 acres located at 2849 Barron Road, generally located at the southeast corner of the intersection of Barron Road and William D Fitch Parkway. Case #12-00500103 (MTH) Commissioner Rektorik motioned to approve Consent Agenda Items 4.1 and 4.2. Commissioner Benham seconded the motion, motion passed (7-0). 87 June 21, 2012 P&Z Regular Meeting Minutes Page 2 of 5 Regular Agenda 5. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 6. Public hearing, presentation, possible action, and discussion regarding a Conditional Use Permit for approximately 4.1 acres of ground-floor multi-family housing within the Wolf Pen Creek District located at 1915 Dartmouth Street, generally located at the intersection of Holleman Drive East and Dartmouth Street. Case # 12-00500013 (LH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hovde presented the Conditional Use Permit and recommended approval. Travis Martinek, Clarke & Wyndham, stated that he was available for questions. Commissioners Hall and Rektorik inquired about the USDA being notified of the Conditional Use Permit. Ms. Hovde stated that they were notified, but that staff has not spoken with them. Director Cowell said that the USDA was a tenant, not the owner. Chairman Ashfield opened the public hearing. No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Benham motioned to recommend approval of the Conditional Use Permit. Commissioner Rektorik seconded the motion, motion passed (7-0). 7. Public hearing, presentation, possible action, and discussion regarding a rezoning from A-O Agricultural-Open to PDD Planned Development District for approximately 7.5 acres located at 4080 State Highway 6 South, generally located south of Secure Self- Storage on the frontage road. Case # 12-00500084 (LH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hovde presented the rezoning and recommended approval only if the meritorious modification requests to not provide a public street, public way, or a public sidewalk along the State Highway 6 South frontage road be removed from the rezoning and that the facilities be incorporated into the proposed Concept Plan. 88 June 21, 2012 P&Z Regular Meeting Minutes Page 3 of 5 Joe Schultz, engineer for the applicant, stated that the applicant would prefer not to have a public street or public way going through the property due to liability issues. He said that only one place on the west side of State Highway 6 South currently complies with the 900-foot block-length requirement. He also said that the applicant is proposing to provide a pedestrian access way all the way through the tract. Chairman Ashfield opened the public hearing. Kyle Incardona, Hillier Funeral Home, stated that their Bryan facility is maintained constantly and that he is concerned about providing a public way through the property due to safety concerns. He also showed renderings of the proposed development. John Clark, representing the seller of the property, addressed the meritorious modification requests to the block length and sidewalk and stated that those items would be extremely expensive and would take away from the total acreage. He said that he was told that if these items were required that the project would not happen. Michael Duffy, 3801 Gold Finch Circle; Noel Bauman, 1734 Purple Martin Cove; Sarah Franke, 3702 Bridle Trails Court; Thomas Rodgers, 3800 Gold Finch Circle; all of College Station, Texas. The citizens expressed concern about drainage and traffic flows. There was also a question regarding building height in the development. City Engineer Gibbs said that any increase in water flow would be required to be mitigated. He also said that it would need to be confirmed that there were not any point discharges on neighboring properties. Transportation Planning Coordinator Guerra stated that the trips generated by the development are below what is required for a (TIA) Traffic Impact Analysis. Ms. Hovde said that the building height would be restricted by a 2:1 ratio, which would be approximately two stories. Chairman Ashfield closed the public hearing. There was general discussion amongst the Commission regarding the meritorious modifications. Commissioner Miles motioned to recommend approval of the meritorious modifications and the rezoning as proposed by the applicant. Commissioner Warner seconded the motion, motion passed (7-0). 89 June 21, 2012 P&Z Regular Meeting Minutes Page 4 of 5 8. Public hearing, presentation, possible action, and discussion regarding a rezoning from A-O Agricultural-Open with OV Corridor Overlay to C-1 General Commercial with OV Corridor Overlay on approximately 1.2 acres located at 950 William D. Fitch Parkway, generally located at the southwest corner of William D. Fitch Parkway and State Highway 6 South. Case # 12-00500108 (MTH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hester presented the rezoning and recommended approval. Chairman Ashfield opened the public hearing. No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Warner motioned to recommend approval of the rezoning. Commissioner Benham seconded the motion, motion passed (7-0). 9. Public hearing, presentation, possible action, and discussion regarding an amendment to Unified Development Ordinance Section 5.6.B.2.c “NG-3 Residential Northgate” and Section 5.7 “Design District Dimensional Standards” regarding places of worship in Northgate. Case # 12-00500101 (MTH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hester presented the ordinance amendments regarding places of worship in Northgate. Chairman Ashfield opened the public hearing. No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Rektorik motioned to recommend approval of the ordinance amendments. Commissioner Benham seconded the motion, motion passed (7-0). 10. Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 7, Health and Sanitation, of the Code of Ordinances by adding Section 7-13, “Stormwater Protection” and an amendment to Chapter 12, Unified Development Ordinance by renaming Section 7.8 as “Flood Hazard Protection”, adding Section 7.13, “Drainage and Stormwater Management”, and adding Section 10.6, “Specific Enforcement and Penalties for Drainage and Stormwater Management” to regulate discharges into the City stormwater system. Case # 12-00500115 (AG) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) 90 June 21, 2012 P&Z Regular Meeting Minutes Page 5 of 5 City Engineer Gibbs presented the ordinance amendments regarding stormwater. There was general discussion amongst the Commission and Staff regarding the enforcement section of the ordinance. Chairman Ashfield opened the public hearing. Robert Rose, 505 University Drive, College Station, Texas, stated that there needs to be strict environmental laws in the area. Chairman Ashfield closed the public hearing. Chairman Ashfield motioned to recommend approval of the ordinance amendments. Commissioner Ross seconded the motion, motion passed (7-0). 11. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 12. Adjourn. The meeting was adjourned at 8:34 p.m. Approved: Attest: ______________________________ ________________________________ Mike Ashfield, Chairman Brittany Caldwell, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services 91 92 93 94 95 96 July 12, 2012 Regular Agenda Item No. 3 Rezoning for 4080 State Highway 6 S To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 7.547 acres located at 4080 State Highway 6 S, generally located south of the SecurCare Self Storage on the frontage road, from A-O Agricultural Open to PDD Planned Development District. Relationship to Strategic Initiatives: Diverse Growing Economy, Sustainable City Recommendations: The Planning and Zoning Commission considered this item at their June 21st meeting and voted 7-0 to recommend approval as proposed by the applicant. Staff recommended approval. Summary: The request is to rezone 7.547 acres between Secure Care Self Storage and Style Craft Builder’s office, located on State Highway 6, from A-O Agricultural-Open to PDD Planned Development District for uses that include those allowed in a C-3 Light Commercial zoning district and a funeral home in Phase 1 of the PDD. The property has frontage on both State Highway 6 and Longmire Drive. Along Longmire Drive, the proposed PDD abuts a single-family development on one side. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject tract is designated as Suburban Commercial on the Comprehensive Plan Future Land Use and Character Map. The proposed development is consistent with this designation in addition to the land use designations surrounding the subject tract which include Suburban Commercial and General Suburban. In addition to allowing only neighborhood-compatible land uses in Phase 2 and 3 (closest to Longmire Drive), the architecture will be compatible with that of the surrounding neighborhoods through the use of building materials found in the neighborhood. Specific materials have not been specified with the PDD. 2. Compatibility of the proposed request with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The proposed PDD will enable the development of Neighborhood Commercial and Office type uses, with the addition of a funeral home in Phase 1 closest to State Highway 6. The funeral home is more intense than typically appropriate for a Suburban Commercial land use designation, but the location and situation of this phase make the land use more suitable. The adjacent land uses are a self-storage complex with outdoor storage facilities and a construction office/design studio for residential construction. Both properties are zoned C-1 General Commercial, which does allow for the use of a funeral home. The portion of the proposed development that abuts residential uses will be restricted in both land use and height to ensure compatibility with the neighborhood. 97 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The proposed land uses permitted through the proposed PDD include those allowed in a C-3 Light Commercial district and A-P Administrative Professional. In addition, Phase 1, located adjacent to State Highway 6, will also include the ability to have a funeral home. This addition does not include the use of a crematorium. Funeral homes are not a neighborhood-oriented land use, but due to its proximity to State Highway 6 and the existing C-1 General Commercial land uses directly north and south, the use is suitable by adding additional architectural features to assist the structure in blending with the nearby residences. Phases 2 and 3 will include office and neighborhood-oriented commercial that will also have a residential-style of architecture. These land uses are suitable adjacent to single-family and are appropriate placed against Longmire Drive (Major Collector). 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The current A-O Agricultural-Open zoning district is not suitable for the subject tract due the presence of State Highway 6 and Longmire Drive (Major Collector) on is northeast and southwest sides. The activity associated with these thoroughfares makes the land uses applicable to an A-O zoning district less practical. In addition, the subject tract is located between two existing commercial sites, and a vacant property zoned for commercial uses. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: Agricultural-related uses and single-family residential are not marketable for the subject tract due to its suburban surrounding. A minimum lot size of five acre, required by the A-O zoning district, is not marketable due to the surrounding land uses and zoning districts that directly abut the subject tract. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: When the proposed development proceeds through the platting process, right-of-way dedication will be required along Longmire Drive in order for the site to be in compliance with the City of College Station Thoroughfare Plan. There are existing 8-inch and 24-inch water mains available to serve this property. There are also existing 8-inch sanitary sewer lines which may provide service to the site. Drainage is mainly to the southeast within the Lick Creek Drainage Basin. Access to the site will be available via the State Highway 6 Frontage Road and Longmire Drive. Drainage and other infrastructure required with site development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. Existing infrastructure appears to be adequate for the proposed use. REVIEW OF CONCEPT PLAN The applicant has provided the following information related to the purpose and intent of the proposed zoning district: “The purpose and intent of this development is to rezone the property so development can occur in accordance with the Comprehensive Plan. The 98 development will have a mix of commercial and office uses which will become less intense as the distance from State Highway 6 increases so that there is a transition from the existing and proposed commercial uses along State Highway 6 to the residential neighborhoods along Longmire Drive and Eagle Avenue.” The proposed Concept Plan includes uses permitted through a C-3 Light Commercial for the Neighborhood Commercial portions (Phase 1 and 2) and A-P Administrative Professional for the Office portion (Phase 3). Crematoriums, fuel sales, and commercial amusements are expressly prohibited. The estimated building plot square footage is 50,000 with individual buildings ranging between 3,000 and 8,000 square feet. Neighborhood Commercial buildings will be a maximum of 35-feet in height and Office buildings will be a maximum height of 30-feet. Roof pitches will have slopes with a minimum of 4:12 and a maximum of 8:12. Flat and shed roofs are expressly prohibited. Eaves shall extend from the building façade a minimum of 12-inches. Base Zoning and Meritorious Modifications The applicant is proposing to develop using the C-3 Light Commercial zoning classification standards for the Neighborhood Commercial portions of the requested PDD, and A-P Administrative Professional for Office portions. The PDD is divided into three phases. Phase 1 is shown on the Concept Plan as Neighborhood Commercial (C-3 Light Commercial base zoning). Phase 1 land uses will also include a funeral home. Phase 2 is Neighborhood Commercial/Office (C-3 Light Commercial base zoning). Phase 3 is shown as Office (A-P Administrative Professional base zoning). At the time of plat and site plan, the project will need to meet all applicable site development standards and platting requirements of the UDO for the C-3 Light Commercial and A-P Administrative Professional zoning classifications, except where meritorious modifications are granted with the PDD zoning. The applicant is requesting the following meritorious modifications: 1. UDO Section 8.2.G.2 “Blocks” According to subdivision regulations, block lengths over 900 linear feet must be broken along a street that abuts land designated as Suburban Commercial in the Comprehensive Plan Future Land Use and Character Map. Block length is required to be broken by the extension of a public street meeting minor collector standards (applicable in commercial areas). The Subdivision Regulations allow for a more cost- effective technique, being a Public Way, in commercial and multi-family developments. A Public Way is a public access easement of a minimum 40-foot with a street section built to certain public standards. The applicant is requesting modification of this requirement for both State Highway 6 and Longmire Drive. The applicant is proposing an alternate connection between the rights-of-way only through their private parking lots. The 900-foot block length requirement is in place to ensure public access, to enhance connectivity within suburban areas and to provide alternative routes of travel through an area. Staff does not believe there to be sufficient merit to justify the modification, as required by the UDO. 2. UDO Section 8.2.E.3 “Street Projections” When a property is platted that abuts other unplatted tracts, the property is required to project a public street or Pubic Way to the tracts to enable future vehicular connections. The subject property abuts unplatted tracts on its northern side that 99 are not conducive to a new public connection. Therefore, Staff agrees that merit exists for this modification. 3. UDO Section 8.2.K.3.a “Sidewalk Exceptions” A sidewalk is required along the State Highway 6 frontage road. Due to the absence of sidewalk on the contiguous block’s street frontage, the applicant is requesting modification from this requirement. The Bicycle, Pedestrian, and Greenways Advisory Board discussed this request during their June 4, 2012 meeting, but did not provide a recommendation. Staff does not believe there to be sufficient merit to justify the modification, as required by the UDO. 4. UDO Section 7.5.D.1-2 “Streetscape Requirements” Street trees are required to be located within 50 feet of a public right-of-way. On the subject tract, overhead power lines interfere with this requirement causing the applicant to seek the meritorious modification. The request is to increase the allowable distance from the Longmire Drive right-of-way up to 60 feet. Therefore, Staff agrees that merit exists for this modification. The Unified Development Ordinance provides the following review criteria for PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area: The proposed development will consist of structures that are compatible with the surrounding neighborhoods by using materials commonly used within the residential area. Building materials have not been specified with this PDD and each building is required by ordinance to provide architectural relief elements. Buildings within Phase 1 area propose to utilize alternative Suburban Commercial architectural elements that are more commonly found on residential structures. The proposed land uses being neighborhood-oriented, with the exception of a funeral home, will provide a variety of land uses within an easy distance to nearby residential units for vehicle and pedestrian traffic. A sidewalk along State Highway 6 would increase walkability in the area. 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section: The Concept Plan reflects the policies, goals and objectives of the Comprehensive Plan as it relates to land use and character, connectivity, and neighborhood integrity. The Suburban Commercial designation in the Comprehensive Plan Future Land Use and Character Map is intended for development that is compatible with surrounding residential uses, as proposed with this PDD. Upon the platting of Phases 2 and 3, the subject tract will be required to provide additional right-of-way along Longmire Drive in order to comply with the Thoroughfare Plan. In addition, several components are proposed to promote and protect neighborhood integrity: a) Buildings within Phase 1 will have 35-percent masonry (stone, brick, tile, or a concrete product simulating one of these materials) on the primary entrance façade and 20- percent on other facades visible from a right-of-way. No percentages have been specified for Phases 2 and 3. This is different from Non-Residential Architectural Standards which require 25% on façades facing a right-of-way and 10% on all other facades. The primary entrance façade is not required to face a right-of-way. b) All building will be required to meet Non-Residential Architectural Standards that required architectural relief elements on each façade. Phase 1 buildings will utilize 100 alternative architectural relief elements found in the residential area such as (Phases 2 and 3 are not included): · Covered front porch · Eaves in excess of 18 inches · Window canopy · Transom windows · Decorative façade lighting · Chimney or cupolas c) The dumpster will be located away from residential uses. d) Flat or shed roofs will be prohibited. e) Eaves shall extend at least 12 inches from the building façade. f) Roof slope shall be between 4:12 and 8:12. g) Maximum building height in Phase 1 will be 35 feet and Phase 2 and 3 will be 30 feet. h) Foundation landscaping will be provided along 50-percent of the primary entrance facades and within 3 feet of the buildings. 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development: The proposed land use, with the additional compatibility components, is consistent with the level of development occurring in the immediate vicinity. The development abutting State Highway 6 on the northern and southern sides include self storage and office. Development has not occurred on the northern side of the subject tract on the Longmire Drive side, though this area is zoned A-P Administrative Professional and C-1 General Commercial. Neighborhood Commercial and Office uses will be compatible adjacent to the abutting single-family residences and add a variety of land uses in the area which increases the interest and versatility of the area. 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association: There are no residential uses proposed for this development. 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities: The development includes a proposed Access Way, which will be dedicated during the platting process. In addition, right-of-way will be dedicated along Longmire Drive when the applicable phases are platted. Meritorious modifications are being requested to sidewalks along State Highway 6 and street projections. Public sidewalks currently exist along Longmire Drive. 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity: The requested modifications associated with block length and sidewalks would cause harm to the public health, safety, welfare, or abutting properties. Among other responsibilities, Subdivision Regulations are in place to ensure that development occurs in a way to maximize efficiency of public infrastructure. The granting of these modifications would be contrary to those efforts. The dedication of an Access Way, applicable when platted, will provide pedestrian and bicycle accommodations through the subject tract which would also be accommodated through the provision of the required street/Public Way. A vehicular access point may be accommodated on State Highway 6 through the use of a deceleration lane. 7. The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic 101 reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area: The proposed PDD will negatively affect the current circulation in the vicinity by not contributing to the overall network through the extension of a public street or Public Way, as required by ordinance, which would provide additional route options. The extension of a public street or Public Way is necessary to complete the street network proposed by the College Station Thoroughfare Plan and supported by the Subdivision Regulations. Street connectivity between designated thoroughfares is vital to the future functionality of the proposed and existing thoroughfares. Budget & Financial Summary: N/A Attachments: 1. Aerial & Small Area Map (SAM) 2. Concept Plan 3. Background Information 4. Draft June 21st Planning & Zoning Commission Minutes 5. Ordinance 102 103 104 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: June 21, 2012 Advertised Council Hearing Dates: July 12, 2012 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Springbrook-Cypress Meadow HOA and Lakeside Village (unregistered association) Property owner notices mailed: 22 Contacts in support: None Contacts in opposition: None Inquiry contacts: None ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Suburban Commercial C-1 General Commercial Secure Self Storage South Suburban Commercial and General Suburban R-1 Single-Family Residential and C-1 General Commercial Springbroook-Cypress Meadow Subdivision, Lakeside Village Subdivision and vacant property East Suburban Commercial C-1 General Commercial Style Craft Building’s office West Suburban Commercial C-1 General Commercial and AP Administrative Professional Secure Self Storage and vacant property DEVELOPMENT HISTORY Annexation: October 1983 Zoning: A-O Agricultural-Open upon annexation Final Plat: Unplatted Site development: Vacant 105 106 107 108 June 21, 2012 Draft P&Z Regular Meeting Minutes Page 1 of 2 DRAFT MINUTES PLANNING & ZONING COMMISSION Regular Meeting June 21, 2012, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Craig Hall, Bo Miles, Jodi Warner, James Benham, Jim Ross, and Jerome Rektorik COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: David Ruesink CITY STAFF PRESENT: Bob Cowell, Lance Simms, Molly Hitchcock, Alan Gibbs, Carol Cotter, Jennifer Prochazka, Jason Schubert, Morgan Hester, Teresa Rogers, Erika Bridges, Danielle Singh, Marcelo Arreola, Joe Guerra, Mary Ann Powell, Brittany Caldwell, and Carrie McHugh 1. Call meeting to order Chairman Ashfield called the meeting to order at 7:00 p.m. Regular Agenda 7. Public hearing, presentation, possible action, and discussion regarding a rezoning from A-O Agricultural-Open to PDD Planned Development District for approximately 7.5 acres located at 4080 State Highway 6 South, generally located south of Secure Self- Storage on the frontage road. Case # 12-00500084 (LH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hovde presented the rezoning and recommended approval only if the meritorious modification requests to not provide a public street, public way, or a public sidewalk along the State Highway 6 South frontage road be removed from the rezoning and that the facilities be incorporated into the proposed Concept Plan. Joe Schultz, engineer for the applicant, stated that the applicant would prefer not to have a public street or public way going through the property due to liability issues. He said that only one place on the west side of State Highway 6 South currently complies with the 900-foot block-length requirement. He also said that the applicant is proposing to provide a pedestrian access way all the way through the tract. Chairman Ashfield opened the public hearing. 109 June 21, 2012 Draft P&Z Regular Meeting Minutes Page 2 of 2 Kyle Incardona, Hillier Funeral Home, stated that their Bryan facility is maintained constantly and that he is concerned about providing a public way through the property due to safety concerns. He also showed renderings of the proposed development. John Clark, representing the seller of the property, addressed the meritorious modification requests to the block length and sidewalk and stated that those items would be extremely expensive and would take away from the total acreage. He said that he was told that if these items were required that the project would not happen. Michael Duffy, 3801 Gold Finch Circle; Noel Bauman, 1734 Purple Martin Cove; Sarah Franke, 3702 Bridle Trails Court; Thomas Rodgers, 3800 Gold Finch Circle; all of College Station, Texas. The citizens expressed concern about drainage and traffic flows. There was also a question regarding building height in the development. City Engineer Gibbs said that any increase in water flow would be required to be mitigated. He also said that it would need to be confirmed that there were not any point discharges on neighboring properties. Transportation Planning Coordinator Guerra stated that the trips generated by the development are below what is required for a (TIA) Traffic Impact Analysis. Ms. Hovde said that the building height would be restricted by a 2:1 ratio, which would be approximately two stories. Chairman Ashfield closed the public hearing. There was general discussion amongst the Commission regarding the meritorious modifications. Commissioner Miles motioned to recommend approval of the meritorious modifications and the rezoning as proposed by the applicant. Commissioner Warner seconded the motion, motion passed (7-0). 12. Adjourn. The meeting was adjourned at 8:34 p.m. 110 111 112 113 114 115 116 117 118 July 21, 2012 Regular Agenda Item No. 4 Conditional Use Permit for 1915 Dartmouth Street To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an ordinance approving a conditional use permit pursuant to Chapter 12, “Unified Development Ordinance”, Section 3.15, “Development Review Procedures, Conditional Use Permit”, of the Code of Ordinances of the City of College Station, Texas, for the property located at 1915 Dartmouth Street on 4.06 acres zoned Wolf Pen Creek to permit multi-family residential development on the ground floor. Relationship to Strategic Initiatives: Diverse Growing Economy, Sustainable City Recommendations: The Planning and Zoning Commission considered this item at their June 21st meeting and voted 7-0 to recommend approval. Staff also recommends approval. Summary: Multi-family residential, when not part of a mixed-use development requires a Conditional Use Permit to locate on the ground level within the Wolf Pen Creek District. This property is the rear portion of a larger approximately 14-acre tract at the intersection of Dartmouth Street and Holleman Drive East which will be developed as either commercial or mixed-use if developed in accordance with the current plan and ordinances. The Unified Development Ordinance provides the following review criteria for conditional use permits: REVIEW CRITERIA 1. The proposed use shall meet the purpose and intent of the Unified Development Ordinance (UDO) and meet all minimum standards for this type of use per the UDO: The proposed development will be required to meet all standards for multi-family residential in the Wolf Pen Creek (WPC) District upon the platting and site planning of the property. The UDO specifies that the WPC District should encourage the public and private use of Wolf Pen Creek and development corridor as an active and passive recreational area while maintaining an appearance consistent with the Wolf Pen Creek Master Plan. The proposed development does provide this type of encouragement by providing living space for park users creating the possibility of a lifestyle that incorporates the creek and park facilities into the residents’ everyday lives. The Wolf Pen Creek Master Plan encourages mixed-use development as a means of incorporating multi-family residential uses. This mix may be accomplished through future development on the front portion of the larger parent tract. The Unified Development Ordinance specifies in Section 6.2 “Types of Uses” that residential uses are allowed by right when located above retail or commercial. For the subject tract, a Conditional Use Permit is being request to allow residential uses on the ground floor. The proposal is located next to an existing multi-family complex and farthest from the Holleman Drive East and Dartmouth Street intersection on the approximately 14-acre tract. The subject tract is required to proceed through the platting and site planning process prior to development. Being located within the Wolf Pen Creek District, any proposed development must be reviewed and approved by the Design Review Board prior to Site Plan approval. 119 2. The proposed use shall be consistent with the development policies and goals and objectives as embodied in the Comprehensive Plan for development in the City: The subject tract is shown on the Comprehensive Plan Future Land Use and Character Map as Urban Mixed-Use with a small portion of Natural Areas-Reserved, all of which are currently zoned WPC Wolf Pen Creek District. Urban Mixed-Use allows for multi-family residential development when part of a development that incorporates a commercial component. The subject tract is the rear portion of an approximately 14- acre tract at the intersection of Holleman Drive East and Dartmouth Street. The front portion is currently undeveloped which enables that portion of the property to contribute to the mixed-use requirement established by both the zoning district and land use designation. To comply with the Thoroughfare Plan, right-way-dedication will be assessed along Dartmouth Street and Holleman Drive East when the subject tract is platted. 3. The proposed use shall not be detrimental to the health, welfare, or safety of the surrounding neighborhood or its occupants, not be substantially or permanently injurious to neighboring property: The abutting developments include an apartment complex to the north, an electrical switch station and Post Oak Mall to the east, and an office building to the south. Each of these land uses is compatible with multi-family residential. The proposed use will have no detrimental impact on the health, welfare, or safety of the surrounding properties or occupants. 4. The proposed site plan and circulation plan shall be harmonious with the character of the surrounding area: The proposed plan shows a vehicular connection the southern portion of the property, and also shows the only driveway that will be permitted on the larger parent tract. Upon platting, the development will be required to provide a cross access easement that is parallel to Dartmouth Street that projects to the southern portion of the tract. 5. The proposed use shall not negatively impact existing uses in the area or in the City through impacts on public infrastructure such as roads, parking facilities, electrical, or water and sewer systems, or on public services such as police and fire protection, solid waste collection, or the ability of existing infrastructure and services to adequately provide services: The parent tract of the subject property will be allowed one driveway off Dartmouth Street, which is being presented with this Conditional Use Permit request. Limiting access to the minor arterial will limit points of conflict for vehicular, pedestrian, and bicycle traffic making this portion of Dartmouth Street safer for multi-modal movement. Parking for the use will be accommodated on site, and the proposed development will not put undo strain on public facilities such as electric, water, sewer, sanitation, police, and fire. 6. The proposed use shall not negatively impact existing uses in the area or in the City: The proposed development will comply with all City ordinances and regulations applicable to the site and proposal. Budget & Financial Summary: N/A Attachments: 1. Aerial & Small Area Map (SAM) 2. Background Information 3. Draft June 21st Planning & Zoning Commission Minutes 4. Ordinance 120 121 122 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: June 21, 2012 Advertised Council Hearing Dates: July 12, 2012 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: Seven Contacts in support: None Contacts in opposition: None Inquiry contacts: None ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban Mixed-Use R-6 High-Density Multi-Family Texas Huntington Apartments South Urban Mixed-Use and Natural Areas- Reserved WPC Wolf Pen Creek District Vacant property of the same tract and USDA building East Urban Mixed-Use and Natural Areas- Reserved R-1 Single-Family Residential and C-1 General Commercial Switch station driveway and Post Oak Mall West Urban Mixed-Use and Natural Areas- Reserved WPC Wolf Pen Creek District Wolf Pen Creek Park DEVELOPMENT HISTORY Annexation: February 1971 Zoning: C-1 General Commercial (1984) Wolf Pen Creek District (1998) Final Plat: Unplatted Site development: Vacant 123 June 21, 2012 Draft P&Z Regular Meeting Minutes Page 1 of 2 DRAFT MINUTES PLANNING & ZONING COMMISSION Regular Meeting June 21, 2012, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Craig Hall, Bo Miles, Jodi Warner, James Benham, Jim Ross, and Jerome Rektorik COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: David Ruesink CITY STAFF PRESENT: Bob Cowell, Lance Simms, Molly Hitchcock, Alan Gibbs, Carol Cotter, Jennifer Prochazka, Jason Schubert, Morgan Hester, Teresa Rogers, Erika Bridges, Danielle Singh, Marcelo Arreola, Joe Guerra, Mary Ann Powell, Brittany Caldwell, and Carrie McHugh 1. Call meeting to order Chairman Ashfield called the meeting to order at 7:00 p.m. Regular Agenda 6. Public hearing, presentation, possible action, and discussion regarding a Conditional Use Permit for approximately 4.1 acres of ground-floor multi-family housing within the Wolf Pen Creek District located at 1915 Dartmouth Street, generally located at the intersection of Holleman Drive East and Dartmouth Street. Case # 12-00500013 (LH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hovde presented the Conditional Use Permit and recommended approval. Travis Martinek, Clarke & Wyndham, stated that he was available for questions. Commissioners Hall and Rektorik inquired about the USDA being notified of the Conditional Use Permit. Ms. Hovde stated that they were notified, but that staff has not spoken with them. Director Cowell said that the USDA was a tenant, not the owner. Chairman Ashfield opened the public hearing. 124 June 21, 2012 Draft P&Z Regular Meeting Minutes Page 2 of 2 No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Benham motioned to recommend approval of the Conditional Use Permit. Commissioner Rektorik seconded the motion, motion passed (7-0). Commissioner Miles motioned to recommend approval of the meritorious modifications and the rezoning as proposed by the applicant. Commissioner Warner seconded the motion, motion passed (7-0). 12. Adjourn. The meeting was adjourned at 8:34 p.m. 125 126 127 128 July 12, 2012 Regular Agenda Item No. 5 UDO Amendment – Northgate Design Standards and Places of Worship To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Director of Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Chapter 12, “Unified Development Ordinance”, Section 5.6 “Design Districts, B “Northgate Districts”, 2 “Additional Use Standards”, c “NG-3 Residential Northgate” and Section 5.7 “Design District Dimensional Standards” of the Code of Ordinance of the City of College Station, Texas. Relationship to Strategic Goals: Neighborhood Integrity Recommendation(s): The Planning and Zoning Commission considered this item at their July 21, 2012 meeting and voted 7-0 to recommend approval of the Unified Development Ordinance amendment request. Summary: The proposed amendments to the UDO are intended to modify the requirements for NG-3 Residential Northgate to allow for Places of Worship to expand, alter, and relocate their structures as well as construct new structures with the subject zoning without being required to incorporate residential uses into the structure and without being subject to the minimum Floor to Area Ratio (FAR). Current ordinance requires developments in NG-3 Residential Northgate meet the following (as set in the UDO Section 5.6.B.2.c): 1. Non-residential uses may occupy more than fifty (50) percent of the total square footage of any building(s) or group of buildings developed in a building plot. 2. Any building containing a non-residential use shall have a minimum of one (1) floor wherein on hundred (100) percent of the floor area is occupied by a residential use. Offices and studios maintained within a residence for home occupations may be included within the residential use calculation. 3. The maximum allowable gross floor area per single retail establishment is five thousand (5,000) square feet. The proposed amendment exempts Places of Worship from these requirements. In addition, the minimum Floor to Area Ratio (FAR) that has been set for all development in NG- 1 Core Northgate (1:1), NG-2 Transitional Northgate (0.75:1), and NG-3 Residential Northgate (1:1) will not be applicable to Places of Worship as proposed with this amendment. Budget & Financial Summary: N/A Attachments: 1. Redline of Text Amendment 2. Ordinance 129 Article 5. District Purpose Statements and Supplemental Standards Section 5.6 Design Districts Article 5. District Purpose Statements and Supplemental Standards B. Northgate Districts (NG) 2. Additional Use Standards The permitted and conditional uses outlined in Section 6.2 Types of Uses shall meet the following additional requirements related to the district in which the proposed project is located. c. NG-3 Residential Northgate Exemptions: Expansions, additions, and renovations to Places of Worship are exempt from these requirements. Non-residential uses permitted within NG-3 shall meet each of the following requirements: 1) Non-residential uses may occupy no more than fifty percent (50%) of the total square footage of any building(s) or group of buildings developed in a building plot. 2) Any building containing a non-residential use shall have a minimum of one (1) floor wherein one hundred percent (100%) of the floor area is occupied by a residential use. Offices and studios maintained within a residence for home occupations may be included within the residential use calculation. 3) The maximum allowable gross floor area per single retail establishment is 5,000 square feet. 130 Article 5. District Purpose Statements and Supplemental Standards Section 5.7 Design District Dimensional Standards Article 5. District Purpose Statements and Supplemental Standards 5.7 Design District Dimensional Standards The following table establishes dimensional standards that shall be applied within the Design Districts, unless otherwise identified in this UDO: NG-1 NG-2 NG-3 WPC Minimum Lot Area None None None 2,400 SF Minimum Lot Width None None None 24’ Minimum Lot Depth None None None 100’ Minimum Front Setback None None None 25’ (H) Minimum Side Setback None None None None (A) Minimum Side Street Setback None None None 15’ Minimum Rear Setback None None None 15’ Minimum Setback from Back of Curb (B) 10’ 10’ 10’ None Maximum Setback from Back of Curb (B) 20’ (C) (D) (E) 25’ (C) (D) (E) 20’ (C) (D) (E) None Maximum Height None None None None Minimum Number of Stories 2 Stories (G) 2 Stories (G) 2 Stores (G) None Minimum Floor to Area Ratio (FAR) 1 : 1 (F)(I) 0.75 : 1 (F)(I) 1 : 1 (F)(I) None See Notes on following page. Notes: (A) Lot line construction on interior lots is allowed where access to the rear of the building is provided on the site or by dedicated right-of-way or easement. (B) Minimum/maximum setback from the back of any curb, including lots with single frontage, lots with double frontage, and corner lots with multiple frontages. (C) If the width of any public easement or right-of-way is in excess of the maximum setback, the maximum setback will be measured from the edge of the public easement or right-of-way. (D) Maximum setback from back of curb for University Drive is 25 feet, Wellborn is 35 feet and 100 feet for South College. (E) When café seating is between the café’s building and a right-of-way, the building may be setback a maximum of 35 feet. (F) This area calculation shall not include any lot area encumbered by required easements, setbacks, sidewalks, detention, or area dedicated to civic features. The area of a porch or arcade fronting a public street is included in the calculation of lot coverage. (G) The 2-story requirement shall not apply to structures existing on or before April 2, 2006. (H) Minimum front setback may be reduced to fifteen feet (15’) when approved rear access is provided or when side yard or rear yard parking is provided. (I) Places of Worship are exempt from the Floor to Area Ratio (FAR) requirement in all NG Districts. 131 June 21, 2012 P&Z Regular Meeting Minutes Page 1 of 5 MINUTES PLANNING & ZONING COMMISSION Regular Meeting June 21, 2012, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Craig Hall, Bo Miles, Jodi Warner, James Benham, Jim Ross, and Jerome Rektorik COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: David Ruesink CITY STAFF PRESENT: Bob Cowell, Lance Simms, Molly Hitchcock, Alan Gibbs, Carol Cotter, Jennifer Prochazka, Jason Schubert, Morgan Hester, Teresa Rogers, Erika Bridges, Danielle Singh, Marcelo Arreola, Joe Guerra, Mary Ann Powell, Brittany Caldwell, and Carrie McHugh 1. Call meeting to order Chairman Ashfield called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Hear Citizens No one spoke. 4. Consent Agenda 4.1 Consideration, discussion, and possible action to approve meeting Minutes. · June 7, 2012 ~ Workshop · June 7, 2012 ~ Regular 4.2 Presentation, possible action, and discussion on a Final Plat for Harper’s Crossing consisting of two lots on approximately 3.2 acres located at 2849 Barron Road, generally located at the southeast corner of the intersection of Barron Road and William D Fitch Parkway. Case #12-00500103 (MTH) Commissioner Rektorik motioned to approve Consent Agenda Items 4.1 and 4.2. Commissioner Benham seconded the motion, motion passed (7-0). 132 June 21, 2012 P&Z Regular Meeting Minutes Page 2 of 5 Regular Agenda 5. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 6. Public hearing, presentation, possible action, and discussion regarding a Conditional Use Permit for approximately 4.1 acres of ground-floor multi-family housing within the Wolf Pen Creek District located at 1915 Dartmouth Street, generally located at the intersection of Holleman Drive East and Dartmouth Street. Case # 12-00500013 (LH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hovde presented the Conditional Use Permit and recommended approval. Travis Martinek, Clarke & Wyndham, stated that he was available for questions. Commissioners Hall and Rektorik inquired about the USDA being notified of the Conditional Use Permit. Ms. Hovde stated that they were notified, but that staff has not spoken with them. Director Cowell said that the USDA was a tenant, not the owner. Chairman Ashfield opened the public hearing. No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Benham motioned to recommend approval of the Conditional Use Permit. Commissioner Rektorik seconded the motion, motion passed (7-0). 7. Public hearing, presentation, possible action, and discussion regarding a rezoning from A-O Agricultural-Open to PDD Planned Development District for approximately 7.5 acres located at 4080 State Highway 6 South, generally located south of Secure Self- Storage on the frontage road. Case # 12-00500084 (LH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hovde presented the rezoning and recommended approval only if the meritorious modification requests to not provide a public street, public way, or a public sidewalk along the State Highway 6 South frontage road be removed from the rezoning and that the facilities be incorporated into the proposed Concept Plan. 133 June 21, 2012 P&Z Regular Meeting Minutes Page 3 of 5 Joe Schultz, engineer for the applicant, stated that the applicant would prefer not to have a public street or public way going through the property due to liability issues. He said that only one place on the west side of State Highway 6 South currently complies with the 900-foot block-length requirement. He also said that the applicant is proposing to provide a pedestrian access way all the way through the tract. Chairman Ashfield opened the public hearing. Kyle Incardona, Hillier Funeral Home, stated that their Bryan facility is maintained constantly and that he is concerned about providing a public way through the property due to safety concerns. He also showed renderings of the proposed development. John Clark, representing the seller of the property, addressed the meritorious modification requests to the block length and sidewalk and stated that those items would be extremely expensive and would take away from the total acreage. He said that he was told that if these items were required that the project would not happen. Michael Duffy, 3801 Gold Finch Circle; Noel Bauman, 1734 Purple Martin Cove; Sarah Franke, 3702 Bridle Trails Court; Thomas Rodgers, 3800 Gold Finch Circle; all of College Station, Texas. The citizens expressed concern about drainage and traffic flows. There was also a question regarding building height in the development. City Engineer Gibbs said that any increase in water flow would be required to be mitigated. He also said that it would need to be confirmed that there were not any point discharges on neighboring properties. Transportation Planning Coordinator Guerra stated that the trips generated by the development are below what is required for a (TIA) Traffic Impact Analysis. Ms. Hovde said that the building height would be restricted by a 2:1 ratio, which would be approximately two stories. Chairman Ashfield closed the public hearing. There was general discussion amongst the Commission regarding the meritorious modifications. Commissioner Miles motioned to recommend approval of the meritorious modifications and the rezoning as proposed by the applicant. Commissioner Warner seconded the motion, motion passed (7-0). 134 June 21, 2012 P&Z Regular Meeting Minutes Page 4 of 5 8. Public hearing, presentation, possible action, and discussion regarding a rezoning from A-O Agricultural-Open with OV Corridor Overlay to C-1 General Commercial with OV Corridor Overlay on approximately 1.2 acres located at 950 William D. Fitch Parkway, generally located at the southwest corner of William D. Fitch Parkway and State Highway 6 South. Case # 12-00500108 (MTH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hester presented the rezoning and recommended approval. Chairman Ashfield opened the public hearing. No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Warner motioned to recommend approval of the rezoning. Commissioner Benham seconded the motion, motion passed (7-0). 9. Public hearing, presentation, possible action, and discussion regarding an amendment to Unified Development Ordinance Section 5.6.B.2.c “NG-3 Residential Northgate” and Section 5.7 “Design District Dimensional Standards” regarding places of worship in Northgate. Case # 12-00500101 (MTH) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) Staff Planner Hester presented the ordinance amendments regarding places of worship in Northgate. Chairman Ashfield opened the public hearing. No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Rektorik motioned to recommend approval of the ordinance amendments. Commissioner Benham seconded the motion, motion passed (7-0). 10. Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 7, Health and Sanitation, of the Code of Ordinances by adding Section 7-13, “Stormwater Protection” and an amendment to Chapter 12, Unified Development Ordinance by renaming Section 7.8 as “Flood Hazard Protection”, adding Section 7.13, “Drainage and Stormwater Management”, and adding Section 10.6, “Specific Enforcement and Penalties for Drainage and Stormwater Management” to regulate discharges into the City stormwater system. Case # 12-00500115 (AG) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) 135 June 21, 2012 P&Z Regular Meeting Minutes Page 5 of 5 City Engineer Gibbs presented the ordinance amendments regarding stormwater. There was general discussion amongst the Commission and Staff regarding the enforcement section of the ordinance. Chairman Ashfield opened the public hearing. Robert Rose, 505 University Drive, College Station, Texas, stated that there needs to be strict environmental laws in the area. Chairman Ashfield closed the public hearing. Chairman Ashfield motioned to recommend approval of the ordinance amendments. Commissioner Ross seconded the motion, motion passed (7-0). 11. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 12. Adjourn. The meeting was adjourned at 8:34 p.m. Approved: Attest: ______________________________ ________________________________ Mike Ashfield, Chairman Brittany Caldwell, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services 136 137 138 139 July 12, 2012 Regular Agenda Item No. 6 Ordinance Amendments to Regulate Discharges into the City Stormwater System To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A , Executive Director - Planning and Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 7, Health and Sanitation, of the Code of Ordinances, adding a new Section 13 “Stormwater Protection” to regulate discharges into the City stormwater system and to provide for associated enforcement and penalties procedures; and an amendment to Chapter 12, Unified Development Ordinance (UDO), of the Code of Ordinances renaming Article 7, General Development Standards, Section 7.8 as “Flood Hazard Protection” to be consistent with other Code provisions; adding a new Section 7.13 “Drainage and Stormwater Management” to regulate discharges into the stormwater system associated with construction or industrial activity; and adding a new Section 10.6 “Specific Enforcement and Penalties for Drainage and Stormwater Management” to regulate discharges into the City stormwater system. Recommendation(s): At their June 21st meeting, the Planning & Zoning Commission unanimously recommended approval of the proposed amendments. Staff recommends approval of the ordinance. Summary: This subject item proposes an amendment to Chapter 7, Health and Sanitation, and Chapter 12, Unified Development Ordinance, as accompanying amendments to regulate discharges into the City stormwater system. This proposed regulation is to satisfy a state mandate to regulate and enforce discharges into the stormwater system as required under the Texas Commission on Environmental Quality (TCEQ) Texas Pollution Discharge Elimination System (TPDES) program. TCEQ has regulatory authority over discharges of pollutants to Texas surface waters and has issued the TPDES General Permit No. TXR040000 making it effective beginning 2007 for College Station as a Phase II small Municipal Separate Storm Sewer System (MS4). Phase II small MS4s are cities and counties with populations between 1,000 and 100,000. More specifically, under the general permit the State required MS4s to develop and implement a locally-tailored 5-year plan referred to as a Storm Water Management Program (SWMP). There are 6 areas, or Minimum Control Measures (MCMs), that SWMPs were required to address including: education, public input, illicit discharge elimination, construction, post-construction, and municipal best management practices. The permit specifically requires regulatory and enforcement provisions be adopted. The proposed ordinance amendments are proposed to be adopted into the two noted portions, general provisions into College Station Code of Ordinances Chapter 7, Health and Sanitation, and provisions more specific to construction and industrial activity into College Station Code of Ordinances Chapter 12, Unified Development Ordinance. Draft ordinance language was provided to the development community in April. A Workshop item was presented on this topic on June 7 th Planning and Zoning Commission. On June 21st 140 the Planning and Zoning Commission conducted a public hearing and unanimously recommended the subject ordinances to be adopted. Budget & Financial Summary: N/A Attachments: 1. Draft Planning and Zoning Commission Regular Meeting Minutes 2. Attachment 1 – Ordinance – a new Chapter 7, Section 13 “Stormwater Protection.” 3. Attachment 2 – Ordinance - Chapter 12, Article 7, Section 7.8 re-named as “Flood Hazard Protection”; a new Chapter 12, Article 7, Section 7.13 “Drainage and Stormwater Management”; and a new Chapter 12, Article 10, Section 10.6 “Specific Enforcement and Penalties for Drainage and Stormwater Management.” 141 June 21, 2012 P&Z Regular Meeting Minutes Page 1 of 2 MINUTES PLANNING & ZONING COMMISSION Regular Meeting June 21, 2012, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Craig Hall, Bo Miles, Jodi Warner, James Benham, Jim Ross, and Jerome Rektorik COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: David Ruesink CITY STAFF PRESENT: Bob Cowell, Lance Simms, Molly Hitchcock, Alan Gibbs, Carol Cotter, Jennifer Prochazka, Jason Schubert, Morgan Hester, Teresa Rogers, Erika Bridges, Danielle Singh, Marcelo Arreola, Joe Guerra, Mary Ann Powell, Brittany Caldwell, and Carrie McHugh … Regular Agenda … 10. Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 7, Health and Sanitation, of the Code of Ordinances by adding Section 7-13, “Stormwater Protection” and an amendment to Chapter 12, Unified Development Ordinance by renaming Section 7.8 as “Flood Hazard Protection”, adding Section 7.13, “Drainage and Stormwater Management”, and adding Section 10.6, “Specific Enforcement and Penalties for Drainage and Stormwater Management” to regulate discharges into the City stormwater system. Case # 12-00500115 (AG) (Note: Final action on this item is scheduled for the July 12, 2012 City Council Meeting - subject to change) City Engineer Gibbs presented the ordinance amendments regarding stormwater. There was general discussion amongst the Commission and Staff regarding the enforcement section of the ordinance. Chairman Ashfield opened the public hearing. Robert Rose, 505 University Drive, College Station, Texas, stated that there needs to be strict environmental laws in the area. Chairman Ashfield closed the public hearing. Chairman Ashfield motioned to recommend approval of the ordinance amendments. Commissioner Ross seconded the motion, motion passed (7-0). 142 June 21, 2012 P&Z Regular Meeting Minutes Page 2 of 2 Adjourn. The meeting was adjourned at 8:34 p.m. Approved: Attest: ______________________________ ________________________________ Mike Ashfield, Chairman Brittany Caldwell, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 July 12, 2012 Regular Agenda Item No. 7 Contract for Sale of Real Estate To: David Neeley, City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action, and discussion of a Contract for Sale of Real Estate, for the sale of real property located at North Harvey Mitchell Parkway (FM 2818), to Ashraf Lakhani in the amount of $211,000.00. Recommendation(s): Staff recommends the sale of said property to Ashraf Lakhani. Summary: In 2011 Council gave staff direction to move forward with liquidating certain properties that the City owned but for which there was no longer a public purpose. This property was originally purchased by the City in 1980 for $28,984 as a potential future water pump station site. That project never materialized. City staff solicited sealed bids for the sale of real property located at North Harvey Mitchell Parkway (FM 2818). Ashraf Lakhani submitted the high bid in the amount of $211,000.00. An internal appraisal report prepared by a state certified general real estate appraiser, dated November 18, 2011, utilizing comparable market sales valued the property at $98,000.00. Brazos County Appraisal District has the market value listed at $210,570.00. The property is generally described as an undeveloped 2.417 acre tract, more or less, and zoned “C-2”, “Retail District”. Budget & Financial Summary: The sales price of the property is $211,000. Proceeds from the sale will be deposited back into the Water Capital Fund. Attachments: Contract for Sale of Real Estate – on file in the City Secretary’s Office Location Map 167 City Surplus Tract The Oaks Apartments Jane Long Middle School N. Harvey Mitchell Pkwy. (FM 2818) Scarmardo Produce ´ Subject Property 168 July 12, 2012 City Council Workshop Item No. 8 Board & Commission Appointments To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding appointments to the following Boards and Commissions: · B/CS Library Committee · Bicycle, Pedestrian & Greenways Advisory Board ** · Construction Board of Adjustments · Design Review Board ** · Historic Preservation Committee ** · Landmark Commission · Parks & Recreation Board ** · Planning & Zoning Commission ** · Zoning Board of Adjustments ** Summary: The City Secretary’s Office began advertising for applicants to fill the vacancies of various boards and commissions in February 2012 and June 29 was the deadline for applications. A qualified applicant must be a resident of College Station and a qualified voter. Staff received 53 applications, of which 48 are qualified for appointment. Your Board Appointment packet (under separate cover) will contain all applications. Those applicants that were not qualified have been notified of such and the reason why. Additionally, members who serve on boards and commissions are term-limited to no more than two completed consecutive terms for a total of four years. After one year has passed, the member may be appointed to the same committee. However, the member is eligible to serve and may be appointed to another board/committee if the member has termed out. Outgoing members will be invited to a small reception to thank them for their service and to present them with certificates of appreciation. Immediately after, we will be conducting a mandatory orientation for all new appointees. Those new appointees will receive their oath of office at that time. We anticipate this event to occur mid-August. ** The chairs for these committees are appointed annually by the City Council. · Bicycle, Pedestrian & Greenways (Blanche Brick, current chair, term up 2013) · Design Review Board (Mike Ashfield, current chair, term up 2013) · Historic Preservation Committee (Susan Irza, current chair, term expired, did not re- apply) · Parks & Recreation Board (Jon Denton, current chair, term up 2013) · Planning & Zoning Commission (Mike Ashfield, current chair, term up 2013) 169 · Zoning Board of Adjustments (Rodney Hill, current chair, term up 2012, did not re- apply) For any new chair appointments, staff recommends they be made contingent upon staff contacting the appointee to determine their willingness to serve as chair. Financial Summary: There is no fiscal impact. Attachments: Resolution 07-13-10-02 170 RESOLUTION NOUULQVj A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION TEXAS ESTABLISHING TERM LIMITS FOR CITY COUNCIL APPOINTED BOARDS COMMISSIONS AND COMMITTEES WHEREAS the City Council recognizes the importance of citizen involvement through volunteer participation on a Citizen Board Commission or Committee and WHEREAS the City Council shall appoint residents and qualified City voters of the City of College Station to serve on advisory boards commissions and committees as it deems necessary to carry out the functions and obligations of the City and WHEREAS the City Council shall prescribe the purpose composition function duties and accountability and tenure of each advisory board commission and committee where such are not prescribed by law or City Charter now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION TEXAS PART 1 That the City Council hereby finds that members who serve on Boards Commissions and Committees shalt hold office for a term of two 2 years or no more than two 2 completed consecutive terms for a total of four 4 years or until his successor is appointed exclusive of any unexpired term to which the member may have been appointed to fill due to a vacancy on the Board Commission or Committee PART 2 That a citizen who has served as a member of a Board Commission or Committee shall not be eligible for membership on the same committee until at least one 1 year has elapsed except such resident shall be eligible to serve on another committee upon termination of service PART 2 That this resolution shall supersede any provision regarding terms of service in existing rules and regulations guidelines bylaws or resolutions for advisory boards commissions andI committees unless otherwise provided by ordinance PART 3 That this resolution shall take effect immediately from and after its passage ADOPTED this 13th day of July AD 2010 ATTEST City Secretay 4PpA1j APPROVED Mayor City Attorney 171 July 12, 2012 Regular Agenda Item No. 9 Board & Commission Appointments Board of Directors Appointment To: David Neeley, City Manager From: Frank Simpson, Deputy City Manager Agenda Caption: Presentation, possible action and discussion regarding the citizen appointment to the Research Valley Partnership Board of Directors. Recommendation(s): Staff recommends that the Council make an appointment to the RVP Board of Directors. Summary: This Board Appointment is to replace one of three College Station citizen appointees to the RVP Board of Directors. The seat is currently held by Larry Hodges. The appointment is for a three year term that will conclude in May 2015. Other College Station appointees to the Board include: Mayor Berry and Council Member Schultz. In addition, the City Manager serves in an ex-officio capacity. Budget & Financial Summary: N/A Attachments: N/A 172 July 12, 2012 Regular Agenda Item No. 10 Community Emergency Operations Center Board Appointment To: David Neeley, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the approval of a City of College Station Council member to be appointed to the CEOC Policy Advisory Board. Recommendation(s): Staff recommends approval of a member of the City of College Station City Council to represent the City of College Station on the CEOC Policy Advisory Board. Summary: The CEOC Interlocal agreement states in Article III Organization and Governance, Section 3.01 Policy Advisory Board: The parties do hereby establish a Policy Advisory Board (Board). The Board shall be comprised of four voting members as follows: the Mayors of Bryan and College Station, the County Judge and the President of TAMU or a designee for each such party, as authorized by their respective governmental body. Section 3.02 Board Duties and Meetings: The Board shall have the power to request, receive and review such information as it deems necessary to provide recommendations to the Bryan City Council, College Station City Council, the County Commissioners Court and the Board of Regents regarding the EOC’s joint purchases, if any; long range plans and future space requirements; the EOC’s effectiveness in achieving the purpose set forth herein and to resolve and recommend solutions to any unforeseen administrative issues. The Board has no authority over personnel matters. The Board has no rule-making power and is not a governmental body as defined in 551.001 of the Texas Government Code. The Board shall, however, provide notice of its meetings and conduct its meetings in the same manner as a governmental body is required to do under the Texas Open Meetings Act, Chapter 551, Texas Government Code. The Board shall meet annually, or as often as it deems necessary to meet its duties under this Section. Any member of the Board shall have the authority to call a meeting of the Board upon fifteen (15) days’ prior written notice. Budget & Financial Summary: The funding for the CEOC is provided through the Annual Budget process. Attachments: None 173