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HomeMy WebLinkAbout06/28/2012 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Consent No. 2a - Minutes Coversheet revised 7 June 14 Workshop 8 June 14 Regular 13 Consent No. 2b - Contract Administration Procedures Coversheet revised 18 Resolution Contract Admin Procedures 19 Consent No. 2c - Fire Station Alerting System Coversheet revised 22 Contract 23 Consent No. 2d - EnRoute CAD Interface to WestNet First-In Alerting System Coversheet revised 27 COF 28 SOW 32 Consent No. 2e - Contract for Transmission Operations with Bryan Texas Utilities Coversheet revised 36 Consent No. 2f - Water Wheeling Agreement with Wellborn SUD Coversheet revised 37 Wellborn Wheeling Map 38 Consent No. 2g - Time Extension for Water Service to Area 2 Coversheet revised 2 39 Area 2 Water Lines 40 Consent No. 2h - Water Service to the Berry Property Coversheet revised 41 Map 42 Regular No. 1 - Public Hearing on 0.20-Acre Right-of-Way Abandonment – 100 Meadowland Street Coversheet revised 43 Vicinity Map 44 Location Map 45 Ordinance 46 Ordinance Exhibit 54 Regular No. 2 - Public Hearing on Public Access Easement Abandonment – 100 Meadowland Street Coversheet revised 59 Vicnity Map 60 Location Map 61 Ordinance 62 Ordinance Exhibit 66 1 Regular No. 3 - Public Hearing on Public Utility Easement Abandonments – 100 Meadowland Street Coversheet revised 68 Vicinity Map 69 Location Map 70 Ordinance 71 Ordinance Exhibit 89 Regular No. 4 - Public Hearing on 2041 Holleman Drive & 1451 Harvey Mitchell Parkway Rezoning Coversheet revised 104 Background 106 Photos and Maps 107 P&Z Minutes 109 Ordinance 111 Regular No. 5 - Drainage Master Plan Coversheet revised 116 Resolution 118 Regular No. 6 - Board appointments Coversheet revised 119 2 Mayor Nancy Berry Mayor Pro Tem Dave Ruesink City Manager David Neeley Council members Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie M. Schultz Agenda College Station City Council Regular Meeting Thursday, June 28,2012 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed fi-om the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for: June 14, 201 2 Workshop June 14, 2012 Regular Council Meeting b. Presentation, possible action, and discussion regarding a resolution to improve efficiency of contract administration procedures by omitting the need for contract resolutions for our two standard forms of agreement that have been adopted by Coi~ncil,and to authorize staff to modify the Standard Form of Constr~~ctionServices by adding a paragraph providing for the contract amount. City Council Regular Meeting Page 2 Thursday. June 28, 20 12 c. Presentation, possible action and discussion regarding the approval of a contract between the City of College Station and Westnet Inc. for $ 5 15.220.23 for the upgrading of the Fire Station Alerting System in all 6 Fire Stations and authorizing the City Manager to execute the contract on behalf ofthe City Council. d. Presentation, possible action, and discussion regarding approval of a suppleinent to the original contract with EnRoute Emergency Systems, for the purchase of a software interface between EnRoute's CAD system and the WestNet First-In alerting system in the amount of $14,500. e. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Bryan Texas Utilities in the amount of $60,000 for the purposes of BTU temporarily operating College Station's electric transmission system and authorizing the City Manager to execute the contract on behalf of the City Council. f. Presentation, possible action and discussion to consider an agreement for the Wellborn Special Utility District to transfer their water through the College Station water system. g. Presentation, possible action and discussion of the Fir'st Amendment to W.ater Code Section 13.255 Agreement Regarding Retail Water Service Areas entered into between the City and Wellborn Special Utility District regarding the provision of water service to approximately 1100 acres south of Greens Prairie Road and west of Arrington Road. h. Presentation, possible action and discussion to consider an agreement for the Wellborn Special Utility District to provide temporary water service to the Berry property. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional informat ion from the general public, some limited comments may be allowed at the discretion ofthe Mayor. Lf an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration forin provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.20 Acre portion of Meadowland Street Right-of-way, which is located at 100 Meadowland Street between Hensel Street and University Drive within the North Park Subdivision according to the plat recorded in Volume 465, Page 37 ofthe Deed Records of Brazos County, Texas. City Council Regular Meeting Page 3 Thursday, June 28, 20 1 2 2. Public Hearing, presentation, possible action, and disc~~ssionapproving an ordinance vacating and abandoning a 0.34 acre public access easement located at 100 Meadowland Street between Hensel Street and University Drive. The 0.34 acre p~~blic access easement is a portion of the previously abandoned right-of-way of Meadowland Street reserved as public access easement per Ordinance No. 201 0-3232 by the City of College Station. 3. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 484.5 square foot public utility easement, a 7,177 square foot public utility easement, a 0.59 acre public utility easement, and a 3,456 square foot public utility easement located at 100 Meadowland Street between Hensel Street and University Drive. 4. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning from C-1 General Commercial to R-4 Multi-Family for approximately 0.7 acres and. R-4 Multi-Family to C-1 General Commercial for approximately 0.85 acres for the pro.perties located at 2041 Holleman Drive West and L451 Harvey Mitchell Parkway South, generally located at the corner of Holleman Drive West and Harvey Mitchell Parkway South. 5. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Freese and Nichols, Inc. in the amount of $482,032 for the Drainage Master Plan and authorizing the City Manager to execute the contract on behalf of the City Council. 6. Presentation and discussion on upcoming Board and Commission appointments. 7. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, June 28, 2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 22nd day of June, 2012 at 5:00 p.m. &?%di\ City secr&ry 1, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov .The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on June 22, 2012 at 5:00 p.m. and remained so posted contin~~ously for at least 72 hours proceeding the scheduled time of said meeting. City Council Regular Meeting Page 4 Thursday, June 28, 20 12 This public notice was removed Erom the official posting board at the College Station City Hall on the following date and time: by Dated this day of , 2012 By Subscribed and sworn to before rne on this the day of ,20 12. Notary Public -Brazos County, Texas My commission expires: The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-35 17 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.~ov. Council meetings are broadcast live on Cable Access Channel 19. June 28, 2012 City Council Consent Agenda Item No. 2a City Council Minutes To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: · June 14, 2012 Workshop · June 14, 2012 Regular Council Meeting Attachments: · June 14, 2012 Workshop · June 14, 2012 Regular Council Meeting 7 WKSHP061412 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JUNE 14, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields, arrived after roll call Karl Mooney Katy-Marie Lyles Julie Schultz, absent Dave Ruesink City Staff: Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Shelley Major, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:00 p.m. on Thursday, June 14, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, the College Station City Council convened into Executive Session at 5:00 p.m. on Thursday, June 14, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: · City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan 8 WKSHP061412 Minutes Page 2 · Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922 · College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023 · Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-0025 16- CV-272, in the 272nd District Court of Brazos County, Texas · Tracy Lynn Sheets, City of College Station (Intervener) v. Get Lucky. L.L.C. d/b/a Lux Nightclub and Alex Taylor Ford · Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 1 1-003172- CV-272,in the 272'IdDistrict Court of Brazos County, Tx. B. Consultation with Attorney to seek legal advice; to wit: · Legal issues regarding the City wheeling water with other water utility providers. · October 2006 Economic Development Agreement with Radakor, L.L.C. · Legal issues related to 2004 Economic Development Agreement Between College Station, RVP and Fidelis Ventures, LLC. The Executive Session adjourned at 6:47 p.m. on Thursday, June 14, 2012. 3. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to approve a settlement in the case of Tracey Sheets, Plaintiff, and City of College Station, Intervenor, v. Get Lucky, LLC dba Lux Nightclub and Alex Ford, Defendants, of the City’s workers’ compensation lien that provides the City of College Station to receive the amount of $65,000 net of expenses and plaintiff’s statutory attorney’s fees, to redirect and/or assign to Sheets any funds collected pursuant to the restitution judgment in favor of the City of College Station from Ford and to authorize the City Manager to execute any documents necessary to finalize the settlement of this matter consistent with the approval of this motion. The motion carried unanimously. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Item 2j was pulled for additional clarification. 2j: Frank Simpson, Deputy City Manager, reported there is no contracted amount for maintenance. He is not aware of any values to be placed on the signs. At best, there will be estimates and assumptions. 5. Presentation and discussion on a report from the Bryan-College Station Convention and Visitors Bureau regarding the activities of the organization. Shannon Overby, with the Convention/Visitors Bureau, provided a presentation to the Council regarding the activities of the organization. There are five Executive Board members, three of which are appointed by the City of College Station. Frank Simpson, Deputy City Manager, also serves as an ex officio member. In response to the internal audit conducted by the City, the CVB 9 WKSHP061412 Minutes Page 3 developed a new method of reporting the CVB’s impact. They also updated the Employee Handbook and the Policies and Procedures Manual. There was an immediate cultural change within the CVB organization, and financial controls were put into place. This year, they have hosted fifty-three sports events, booked over forty group tours, and conventions have booked over 11,000 definite room nights. Due to online hotel bookings, they have seen a 41% increase in room nights sold and realized over $2,000 in commissions. They have created a Museum Pass for visitors. They worked closely with the Mayor and the Public Communications department on a response to Coach Muschamp. They are pleased to report they are a Friendliest Town finalist. For economic development, they are working on a study for Kyle Field, the SEC transition and a HOT fund grant application. Cost savings were realized when they renegotiated existing contracts, executed a lease between the CVB and the City. She reported the CVB has partnerships with Blinn, TAMU, the Brazos Valley Fair & Expo, the Arts Council and Chamber of Commerce, TEEX, etc. Still to come are new emerging markets, wayfinding completion is scheduled for mid-August, the Kyle Field study, SEC transitions, hospitality training, the Blinn Bowl, a second marathon, and Seven on Seven. A little further out in the future, they are looking at medical corridor marketing, a new community marketing manager position, transportation, DMAP –CVB accreditation, Veterans Park addition, and May 2013 as Hospitality Month. 6. Presentation, possible action and discussion regarding proposed Hotel Occupancy Tax Fund event grant application, review and approval process. Frank Simpson, Deputy City Manager, reported there have been better efforts to utilize the City’s hotel occupancy tax dollars. CVB initiatives, taken from the 2011 Indigo Report, included wayfinding, strengthen stakeholder relationships, and creating a standardized allocation process for HOT fund requests. The City initiatives seek to build upon the sports market by enhancing and upgrading existing sports facilities and fields. The City also wishes to see a planned market analysis and feasibility study for a multi-use sports venue. The overall framework for the HOT Fund Event Grant Program contains the following elements: · Standardize the process to consider requests for events not included in the CVB budget; · Applications submitted to CVB for evaluation of requests and provides recommendation to City to fund or not; · CVB to evaluate on basis if funds will likely improve success of event and will positively impact local hotel industry; · City then considers CVB recommendation to fund or not; and · HOT funds for these Event Grants remain in City budget and disbursed on event basis. Program details specify that the sponsoring organization of event must be tax-exempt; a completed application must be submitted to CVB no later than 120 days prior to event (90 days is still being evaluated); and if funds are for advertisement purposes, then the focus is to target visitors from greater than a 60 mile radius from Bryan/College Station. Additionally, the CVB must review and give prior approval of marketing and promotional materials to be eligible for HOT funding; it is the responsibility of the applicant to monitor the number of event guests staying in Bryan/College Station hotels (the CVB will oversee and assist with this 10 WKSHP061412 Minutes Page 4 documentation); and City staff will approve smaller CVB recommended requests, while the City Council will approve larger requests, such as the Blinn Bowl. Staff is recommending that the Council direct staff to complete preparation of the necessary policies, procedures, and forms to implement the HOT Event Grant Funding Program. It was noted that City staff should include funds in the City’s HOT Fund 2012-2013 Budget for this program. 7. Council Calendar · June 19 Citizen's Fire Academy Graduation in Council Chambers at 6:00 p.m. · June 20 BVSWMA Board Meeting at Twins Oaks Facility - 2690 SH30, 11:00 a.m. · June 20 RVP Board Meeting at RVP, 3:00 p.m. · June 2 1 Health & Safety Expo at Brazos Center, 10:00 a.m. · June 21 P&Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Dave Ruesink, Liaison) · June 28 City Council Executive/Workshop/Regular Meeting at 5:00, 6:00 and 7:00 p.m. Council reviewed the Council calendar. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields requested an item to consider having some economists to independently review our policies, without bias and gratis, to see if there is any impact on local businesses. There was no consensus. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership. Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments. Councilmember Lyles reported on the Brazos County Health Department meeting. 11 WKSHP061412 Minutes Page 5 Councilmember Fields reported on the Arts Council. Mayor Berry reported on the MPO. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:05 p.m. on Thursday, June 14, 2012. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 12 RM061412 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION JUNE 14, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz, absent Dave Ruesink City Staff: Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Shelley Major, Records Management Coordinator Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:13 p.m. on Thursday, June 14, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve the absence request from Julie Schultz. The motion carried unanimously. Presentation by the Veteran's Memorial Board of Directors on the newly unveiled commemorative statue: "Don't Give Up the Ship" located at Veteran's Park. Representatives of the Veterans’ Memorial Board presented the Council with a framed replica of the panel in Veterans Park for the War of 1812 in thanks for the City’s continued support and the special support by City employees David Schmitz, Brian Hilton and Amy Zaragoza. 13 RM061412 Minutes Page 2 Presentation by Sister Cites on recent trip to Salamanca Mexico. Councilmember Ruesink and representatives of the Sister Cities delegation reported on their trip to Salamanca, Mexico and showed a slide show of trip highlights. A brief overview of economic development opportunities and potential future exchanges was given. Citizen Comments There were no Citizen Comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: · May 22, 2012 Special Workshop · May 24, 2012 Workshop · May 24, 2012 Regular Council Meeting · June 6, 2012 Joint Meeting with the Citizens' Charter Review Advisory Commission 2b. Presentation, possible action, and discussion on Resolution 06-14-12-2b, approving a Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of Governments Grant Application (BVCOG) in the amount of $9,200.00. 2c. Presentation, possible action, and discussion regarding Change Order #2 in the amount of $4,700 to the Jones Butler Road Extension professional services contract with Jones and Carter, Inc. 2d. Presentation, possible action, and discussion regarding approval of a emergency purchase for the remount and refurbishing of a Frazer Type I Generator powered Module onto a 201212013 Chevrolet C3500 5.7L gasoline chassis with an air suspension system from Knapp Chevrolet at a cost of $80,000. 2e. Presentation, possible action, and discussion regarding Resolution 06-14-12-2e, approving a construction contract for the demolition and reconstruction of 1017 Fairview to Orion Construction in the amount of $93,765.00 using federal HOME Investment Partnership Grant (HOME) funds. 2f. Presentation, possible action, and discussion regarding the renewal of an annual price agreement with Crafco Texas, Inc. for the purchase of Crack Sealant and Detack Material in the amount of $12 1,660.65. This action authorizes the City Manager to execute the renewal agreement on behalf of the City Council. 2g. Presentation, possible action, and discussion regarding the renewal of an annual price agreement with Brazos Paving, Inc. for the purchase of Cement Stabilized Base Rock for an amount not to exceed $248,000 and authorizing the City Manager to execute the renewal agreement on behalf of the City Council. 14 RM061412 Minutes Page 3 2h. Presentation, possible action, and discussion regarding the renewal of an annual price agreement to Brazos Paving, Inc. for the purchase of Cement Stabilized Sand for an amount not to exceed $137,000 and authorizing the City Manager to execute the renewal agreement on behalf of the City Council. 2i. Presentation, possible action, and discussion authorizing the payment of Retention and Expansion, and Payroll Grants in a total amount of $45,000 to Reynolds & Reynolds. 2j. Presentation, possible action and discussion on a funding agreement amendment between the City of College Station and the Bryan-College Station Convention and Visitors Bureau (BCSCVB) for FY 12 in the amount of $256,000 for expenses related to Phase One of the Wayfinding Program for Bryan/College Station. Items 2b, 2e, 2i, and 2j were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less items 2b, 2e, 2i, and 2j. The motion carried unanimously. (2b)MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Brick, the City Council voted six (6) for and none (0) opposed, to adopt Resolution 06-14-12-2b, approving a Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of Governments Grant Application (BVCOG) in the amount of $9,200.00. The motion carried unanimously. (2e)MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Mooney, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to adopt Resolution 06-14-12-2e, approving a construction contract for the demolition and reconstruction of 1017 Fairview to Orion Construction in the amount of $93,765.00 using federal HOME Investment Partnership Grant (HOME) funds. The motion carried. (2i)MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Lyles, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to authorize the payment of Retention and Expansion, and Payroll Grants in a total amount of $45,000 to Reynolds & Reynolds. The motion carried. (2j)MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Mooney, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve the funding agreement amendment between the City of College Station and the Bryan-College Station Convention and Visitors Bureau (BCSCVB) for FY 12 in the amount of $256,000 for expenses related to Phase One of the Wayfinding Program for Bryan/College Station. The motion carried. 15 RM061412 Minutes Page 4 REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012- 3419, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 0.855 acres located at 111 North Dowling Road, generally located at the intersection of Harvey Mitchell Parkway and Wellborn Road, from A-0 Agricultural Open and A-P Administrative Professional to C- l General Commercial. At approximately 7:35 p.m. Mayor Berry opened the Public Hearing. Don Jones, 804 Berry Creek, spoke in favor of the request. There being no further comments, the Public Hearing was closed at 7:37 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to approve Ordinance 2012-3419, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 0.855 acres located at 11 1 North Dowling Road, generally located at the intersection of Harvey Mitchell Parkway and Wellborn Road, from A-0 Agricultural Open and A-P Administrative Professional to C- l General Commercial. The motion carried unanimously. 2. Presentation, possible action, and discussion on the Sunset Advisory Commission Report to the City Council with the Commission's recommendations for Council-appointed boards, commissions and committees. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to accept the Sunset Advisory Commission report along with the recommendations. The motion carried unanimously. 3. Presentation, possible action, and discussion regarding the development of the Lick Creek Park Nature Center and the Advisory Committee's recommendation. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to accept the report, noting the preferences of the committee, and affirming the Council’s desire to go forward as part of the budget process. The motion carried unanimously. 4. Presentation, possible action, and discussion on Resolution 06-14-12-4, for a Construction Contract with Bryan Construction Co. in the amount of $2,304,300, for the construction of the Lick Creek Wastewater Treatment Plant Miscellaneous Improvements. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Resolution 06-14-12- 4, for a Construction Contract with Bryan Construction Co. in the amount of $2,304,300, for the 16 RM061412 Minutes Page 5 construction of the Lick Creek Wastewater Treatment Plant Miscellaneous Improvements. The motion carried unanimously. 5. Presentation, possible action and discussion to approve authorizing award of contract 11-335 with the Reynolds Company for the replacement of SCADA Man-Machine Interface in an amount not to exceed $520,000. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to authorize award of contract 11-335 with the Reynolds Company for the replacement of SCADA Man-Machine Interface in an amount not to exceed $520,000. The motion carried unanimously. 6. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 9:01 p.m. on Thursday, June 14, 2012. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 17 June 28, 2012 Consent Agenda Item No. 2b Contract Administration Procedures To: David Neeley, City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action, and discussion regarding a resolution to improve efficiency of contract administration procedures by omitting the need for contract resolutions for our two standard forms of agreement that have been adopted by Council, and to authorize staff to modify the Standard Form of Construction Services by adding a paragraph providing for the contract amount. Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently Recommendation(s): Staff recommends streamlining the contract approval process by omitting the need for contract resolutions for our two standard forms of agreement that have been adopted by Council. Summary: The City has several standard agreements, two of which have been approved by Council. The two standard forms of agreement approved by Council are the Construction Services Contract and the Professional Services Architect & Engineering Contract. Currently, these two contracts are presented to Council with a resolution. In November 2010, Council authorized the City Manager to execute Standard Form Contracts for Construction and Professional Services when a contract resolution was approved and signed by Legal, Mayor and City Secretary. When approved by resolution, it is not required to attach the voluminous contract documents as supporting documentation to the Council coversheet. Generally speaking, all of our contracts on the Council agenda, including our standard and non-standard contracts, are available in the City Secretary’s Office for viewing. In the past, this practice reduced the amount of paper printed for Council packets. Now, with electronic Council packets and recent changes to City Manager authorization to sign all contracts approved by Council (February 2012), we would like to further streamline the process and omit the need for resolutions on the two standard forms of agreement adopted by Council. This would mean that all contracts approved by Council; standard and non- standard, would all follow the same process. This resolution will authorize the City Manager to execute all contracts on the Council agenda after the Council has approved the contract. If approved, Staff will modify the Standard Form of Construction Services by adding a paragraph providing for the contract amount. Budget & Financial Summary: None. Attachments: 1. Resolution omitting the need for contract resolutions 2. Modified Standard Form of Construction Services adding a contract amount 18 19 20 21 June 28, 2012 Consent Agenda Item No. 2c Fire Station Alerting System To: David Neeley, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the approval of a contract between the City of College Station and Westnet Inc. for $ 515,220.23 for the upgrading of the Fire Station Alerting System in all 6 Fire Stations and authorizing the City Manager to execute the contract on behalf of the City Council. Recommendation(s): Staff recommends approval of the contract and authorization for the City Manager to execute the contract. Summary: The City of College Station has been awarded the Homeland Security Assistance to Firefighters program grant in the amount of $210,168. The funding will be used to purchase emergency alerting equipment and have it installed in all (6) fire stations. This will allow fire and emergency medical personnel to greatly improve response times to emergency incidents and will allow our fire stations to meet new standards as it relates to firefighter health and safety. This Grant will be utilized to assist with the cost associated with the upgrading of the fire station alerting system for all 6 fire station.The total contract cost for the upgrade is $515, 220.23, therefore the total cost to the City of College Station upgrade to the fire station alerting system will be $305,052.23. The period of performance of this agreement shall end on January 26, 2013. Budget & Financial Summary: This upgrade to the fire station alerting system is in the FY2012 approved budget in the General Governmental and Capital Equipment Capital projects section. This purchase is being done under the GSA’s Coop Purchasing program contract number GS-07F-0288X (Schedule 84: “Total Solutions for Law Enforcement, Security, Facilities Management, Fire Rescue, Clothing, Marine Craft and Emergency/Disaster Response”) and is exempt from the competitive bidding process. Attachments: Westnet contract – on file in the City Secretary’s Office 22 23 24 25 26 June 28, 2012 Consent Agenda Item No. 2d EnRoute CAD Interface to WestNet First-In Alerting System To: David Neeley, City Manager From: Ben Roper, Information Technology Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a supplement to the original contract with EnRoute Emergency Systems, for the purchase of a software interface between EnRoute’s CAD system and the WestNet First-In alerting system in the amount of $14,500. Relationship to Strategic Goals: Goal I.8 Evaluate public safety needs Recommendation(s): Staff recommends approval. Summary: This interface will enable the EnRoute Computer Aided Dispatch System to electronically alert the WestNet First-In Station Alerting system upon instruction from College Station’s Dispatch personnel. This interface is a necessary component for the implementation of the WestNet First-In Alerting System, the contract of which approval is also being requested at this meeting. The cost for the implementation and testing of this interface between these two systems is $14,500. Annual maintenance paid to EnRoute Emergency Systems will be increased by $1,575, due to this additional interface. Budget & Financial Summary: Funds for the interface implementation and testing of this project are from the Fire Emergency Response Alerting System Project. Project Code CG1201. The on-going annual maintenance cost increase will be included in the yearly budgeting for software maintenance in the IT Operating Budget. Attachments: Fire Station Alerting System Customer Order Form for interface and implementation services Scope of Work 27 28 29 30 31 32 33 34 35 June 28, 2012 Consent Agenda Item No. 2e Contract for Transmission Operations with Bryan Texas Utilities To: David Neeley, City Manager From: David Massey, Director of Electric Utilities Agenda Caption: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Bryan Texas Utilities in the amount of $60,000 for the purposes of BTU temporarily operating College Station’s electric transmission system and authorizing the City Manager to execute the contract on behalf of the City Council. Relationship to Strategic Goals: Core Services and Infrastructure – Meet or exceed all state/federal standards. Recommendation: Staff recommends approval of the contract and authorization for the City Manager to execute the contract. Summary: Due to staff turnover, College Station does not currently have an adequate number of NERC certified system operators on staff. Federal and State regulations require all Transmission Operators have at least one NERC certified operator on duty during every shift in Dispatch Operations. In order to be compliant with NERC regulations, BTU began operating the CSU transmission system on September 1, 2011. This agreement is to continue that service for the period of July 1, 2012 through June 30, 2013 at a cost of $5,000 per month, or until such time as College Station has an adequate number of NERC certified operators. Budget & Financial Summary: Funds for this contract were not included in the FY12 budget as the need was not known when the budget was developed. It is anticipated that budget can be transferred from other areas in the Electric budget to cover the estimated FY12 expenditure ($15,000) related to this contract. Funds in the amount of $45,000 will be included in the FY13 proposed budget for the portion of this expenditure anticipated to occur in FY13. Attachment: Contract in City Secretary’s Office 36 June 28, 2012 Consent Agenda Item No. 2f Water Wheeling Agreement with Wellborn SUD To: David Neeley, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action and discussion to consider an agreement for the Wellborn Special Utility District to transfer their water through the College Station water system. Relationship to Strategic Goals: Financially sustainable city providing response to core services and infrastructure. Recommendation: Staff recommends approval of the agreement. Summary: Wellborn Special Utility District has a water well in northern Brazos County that has excess capacity, and they need the water moved to southern Brazos County. Wellborn SUD is planning to build a pipeline for this purpose, but they need an interim solution. They have requested that College Station allow them to pump water from this well into the CS transmission line near the Sandy Point pump station, and then recapture this water at our system interconnects in south College Station. This proposed agreement would be for a maximum of five years, and within that time frame we will have plenty of spare capacity in our water system to accommodate this extra flow. Wellborn has agreed to pay 69% of our current Commercial Water Rate for the water that’s transferred, so we will recoup all of our operational costs, plus a portion of our capital costs. This rate was determined in conjunction with Budget Office personnel, and was calculated so that the City’s costs to move the water are covered, plus a proportional share of the debt service of the infrastructure being used in the wheeling process. Wellborn SUD serves many College Station residents, in neighborhoods such as Williams Creek, Sweetwater Forest, Creek Meadows, Wellborn Oaks, Great Oaks, and many others. This agreement will benefit our citizens, and will also provide College Station with another back-up emergency water supply source. The Wellborn SUD Board approved this agreement on June 19th, 2012. City staff recommends approval. Budget & Financial Summary: No budget impacts. Attachments: 1. Map 2. Agreement document on file with City Secretary 37 "5 "5 "5 "5 [Ú [Ú !ã !ã !ã !ã!ã!ã!ã !ã !ã S H 6 OSRFM 2818 !ã Wellbor n Wells !ã COCS Wells [Ú COCS Pump Stations "5 Interconnects w/ Wellborn Wellbor n Water Proposed Wellborn Water COCS Transmission COCS Distribution COCS Water CCN Bryan Water CCN Wellbor n SUD CCN County LineFM 2549S A NDY PT RD COL LEGE STATION BRYAN WELLBORN WHEELING AGREEMENT O0241MILES PROPOSED INPUT TO COCS SYSTEM BRAZOS COUNTY ROBERTSON COUNTY DELIVERY POINT 2 DELIVERY POINT 1 SANDY POINT RD PS(COOLING TOWER) DOWLIN G RD PS DELIVERY POINT 3 DELIVERY POINT 4 WSUD SUPPLY FACILITY WSUD SUPPLY FACILITY COCS TRANSMISSION LINE 38 June 28, 2012 Consent Agenda Item No. 2g Time Extension for Water Service to Area 2 To: David Neeley, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action and discussion of the First Amendment to Water Code Section 13.255 Agreement Regarding Retail Water Service Areas entered into between the City and Wellborn Special Utility District regarding the provision of water service to approximately 1100 acres south of Greens Prairie Road and west of Arrington Road. Relationship to Strategic Goals: Financially sustainable city providing response to core services and infrastructure. Recommendation: Staff recommends approval of the agreement. Summary: Wellborn Special Utility District and the City of College Station reached an agreement two years ago regarding a dispute over who will provide water service to areas annexed in 2002. In this settlement agreement, College Station will provide water service to the approximately 1,100 acre area referred to in the annexation documents as “Area 2.” (See attached map.) A time limit of 5 years was established for College Station to extend water lines to this area. Since development in this area has slowed considerably in recent years, College Station requested an extension of another 5 years, which would make the new deadline June 30, 2020 to get water service to Area 2. The Wellborn SUD Board approved this request and the attached agreement on June 19th, 2012. Staff recommends approval. Budget & Financial Summary: No budget impacts. Attachments: 1. Map 2. Agreement document on file with City Secretary 39 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!UV6 !. PROPOSE D SS GRAVIT Y PROPOSE D LIFT STATION EXISTING16" SS GRAVITY 1.5"3"8"1.5"8 " ANNEX AREA 2 WATER LINEEXTENSION CIP(WELLBORN WATERCCN TRANSFER) JULY 2010 ´File: 84405_College_Station_WWMP\MapDocs\arcmap\CSWWMP_Sewersheds_11x17_v1.mxd1 inch = 1,500 feet College Station City Limits Annex Area 2 CCN ToBe Tranferred Preliminary "Annex Area 2Water Line Extension CIP" Alignment Legend:!!!!!!!!Existing COCS WL Transferred Water Line Existing COCS Water CCN Existing Wellborn Water CCN GREENS PRARIE ROAD WARRI NGTON ROADW D F IT C H P R K W Y STATE HWY 6 40 June 28, 2012 Consent Agenda Item No. 2h Water Service to the Berry Property To: David Neeley, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action and discussion to consider an agreement for the Wellborn Special Utility District to provide temporary water service to the Berry property. Relationship to Strategic Goals: Financially sustainable city providing response to core services and infrastructure. Recommendation: Staff recommends approval of the agreement. Summary: Mr. Garry Berry and Mr. Bobby Hensarling own a 37-acre tract of land just north of Hwy 60, west of Hwy 47 (see attached map). The property is one-third in the Wellborn SUD water service area, and two-thirds in the College Station water service area. Wellborn is currently providing water service to some buildings on the property that are in the Wellborn service area. The owners want to sell the property, and would like to nail down the question of water service providers, to make the property more marketable. College Station does not have any water lines in this area, and will most likely not extend water lines until significant development projects would provide the installation of that infrastructure. (The cost to extend a 12-inch water line to this area is estimated to be $375,000.) Until this major development occurs, the Wellborn Special Utility District has agreed to provide water service to the entire tract. As stipulated in the proposed agreement, Wellborn would provide water service to the entire Berry tract, until such time as the City extends lines to this area. Until that time, Wellborn will provide water, read the meters, and bill any customers on this property. When the City does get water service to this area, lines would be installed for the City to take over the customers who fall within the City service area. This agreement makes good sense, and demonstrates the willingness of the two water providers to work together for mutual benefit. The Wellborn SUD Board approved this agreement on June 19 th, 2012. City staff recommends approval. Budget & Financial Summary: No budget impacts. Attachments: 1. Map 2. Agreement document on file with City Secretary 41 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!!!! ! ! !!!!!!!! !!!!!!!!!!!!!! !!!! ! !! !! ! !!!!!!! ! ! ! ! ! !!!!!! !!!!!!!!!!!!! !!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !!! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! !!!!!!!!!!!!!! ! !! ! ! ! ! ! !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !! ! !!!! ! !!! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!BERRY PROPERTY WATER SERVICE Existing Water Mains !!!!!!!!City Limit COCS Water CCN OBIO-CORRIDOR AREABIO-CORRIDOR AREABerry Property Future Water Lines 42 June 28, 2012 Regular Agenda Item No. 1 0.20-Acre Right-of-Way Abandonment – 100 Meadowland Street To: David Neeley, City Manager From: Bob Cowell, Director of Planning and Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.20 Acre portion of Meadowland Street Right-of- Way, which is located at 100 Meadowland Street between Hensel Street and University Drive within the North Park Subdivision according to the plat recorded in Volume 465, Page 37 of the Deed Records of Brazos County, Texas. Recommendation(s): Staff recommends approval of the ordinance. Summary: This Right-of-Way Abandonment as written proposes to vacate and abandon the subject portion of Meadowland Street Right-of-Way at 100 Meadowland Street while retaining a Public Utility Easement and Public Access Easement on the entirety of the area requested to be abandoned. Retaining the easements as noted will provide sufficient public and private utilities coverage, and continue access to existing platted lots for the public, emergency access, and sanitary purposes. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance 4. Attachment 4 - Ordinance Exhibit "A" 5. Attachment 5 - Application for Abandonment (On file at the City Engineer’s Office) 43 FRONT STCOONER STNICOLAS AVPOLO RDCALVIN MOORE AVJANE ST MEADOWLAND ST S H A D Y L N S ROSEMARY DR HENSEL STW-X ROW CHARLES HALTOM AVHENSEL DR BALL ST POPLAR STEISENHO WER ST U-V ROW NIMITZ ST OFFICE STSUNNY LNAVENUE ATEXAS AV S TEXAS AV UNIVERSITY DRUNIVERSITY DR EN ROSEMARY DR± Site Location Vicinity Map ProposedRight-of-Way Abandonment 44 FRONT STMEADOWLAND ST NICOLAS AVCOONER STHENSEL STCHARLES HALTOM AVJANE ST AVENUE AUNNAMED8643 TEXAS AV UNIVERSITY DRS TEXAS AV Location Map ± ProposedRight-of-WayAbandonment 45 46 47 48 49 50 51 52 53 54 55 56 57 58 June 28, 2012 Regular Agenda Item No. 2 Public Access Easement Abandonment – 100 Meadowland Street To: David Neeley, City Manager From: Bob Cowell, Director of Planning and Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 0.34 acre public access easement located at 100 Meadowland Street between Hensel Street and University Drive. The 0.34 acre public access easement is a portion of the previously abandoned right-of-way of Meadowland Street reserved as public access easement per Ordinance No. 2010-3232 by the City of College Station. Recommendation(s): Staff recommends approval of the ordinance. Summary: This easement abandonment accommodates the proposed development of the subject property in accordance with the approved Planned Development District (PDD) zoning. This abandonment is contingent upon a relocated public access easement being dedicated by separate instrument or plat with future site development. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance 4. Attachment 4 - Ordinance Exhibit "A" 5. Attachment 5 - Application for Abandonment (On file at the City Engineer’s Office) 59 FRONT STCOONER STNICOLAS AVPOLO RDCALVIN MOORE AVJANE ST MEADOWLAND ST S H A D Y L N S ROSEMARY DR HENSEL STW-X ROW CHARLES HALTOM AVHENSEL DR BALL ST POPLAR STEISENHO WER ST U-V ROW NIMITZ ST OFFICE STSUNNY LNAVENUE ATEXAS AV S TEXAS AV UNIVERSITY DRUNIVERSITY DR EN ROSEMARY DR± Site Location Vicinity Map ProposedPublic Access Easement Abandonment 60 FRONT STMEADOWLAND ST NICOLAS AVCOONER STHENSEL STCHARLES HALTOM AVJANE ST AVENUE AUNNAMED8643 TEXAS AV UNIVERSITY DRS TEXAS AV Location Map ± ProposedPublic Access Easement Abandonment 61 62 63 64 65 66 67 June 28, 2012 Regular Agenda Item No. 3 Public Utility Easement Abandonments – 100 Meadowland Street To: David Neeley, City Manager From: Bob Cowell, Director of Planning and Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 484.5 square foot public utility easement, a 7,177 square foot public utility easement, a 0.59 acre public utility easement, and a 3,456 square foot public utility easement located at 100 Meadowland Street between Hensel Street and University Drive. The 484.5 square foot and 7,177 square foot public utility easements are located on Lots 2- 4, Block 1 and Lots 3-10, Block 2, respectively, of the North Park Subdivision according to the plat recorded in Volume 465, Page 37 of the Deed Records of Brazos County, Texas. The 0.59 acre public utility easement is a portion of the abandoned right-of-way of Meadowland Street reserved as public utility easement per Ordinance No. 2010-3232 by the City of College Station. The 3,456 square foot public utility easement is a 20-foot wide public utility easement recorded in Volume 1130, Page 761 of the Official Records of Brazos County, Texas, and is located within the J.E. Scott League, Abstract No. 50, being a portion of the 6.584 acre tract as described by warranty deed recorded in volume 1072, page 578 of the Official Records of Brazos County, Texas. Recommendation(s): Staff recommends approval of the ordinance. Summary: This easement abandonment accommodates future development of the subject property in accordance with the approved Planned Development District (PDD) zoning. The City has received a temporary blanket easement for the entire site which will continue to provide sufficient access to public and private utilities until infrastructure is removed and relocated at the owners’ expense and a new public utility easement is granted with the future site development. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance 4. Attachment 4 - Ordinance Exhibit "A" 5. Attachment 5 - Application for Abandonment (On file at the City Engineer’s Office) 68 FRONT STCOONER STNICOLAS AVPOLO RDCALVIN MOORE AVJANE ST MEADOWLAND ST S H A D Y L N S ROSEMARY DR HENSEL STW-X ROW CHARLES HALTOM AVHENSEL DR BALL ST POPLAR STEISENHO WER ST U-V ROW NIMITZ ST OFFICE STSUNNY LNAVENUE ATEXAS AV S TEXAS AV UNIVERSITY DRUNIVERSITY DR EN ROSEMARY DR± Site Location Vicinity Map ProposedPublic Utility Easement Abandonments 69 FRONT STMEADOWLAND ST NICOLAS AVCOONER STHENSEL STCHARLES HALTOM AVJANE ST AVENUE AUNNAMED8643 TEXAS AV UNIVERSITY DRS TEXAS AV Location Map ± ProposedPublic Utility Easement Abandonments 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 June 28, 2012 Regular Agenda Item No. 4 2041 Holleman Drive & 1451 Harvey Mitchell Parkway Rezoning To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning from C-1 General Commercial to R-4 Multi-Family for approximately 0.7 acres and R-4 Multi-Family to C-1 General Commercial for approximately 0.85 acres for the properties located at 2041 Holleman Drive West and 1451 Harvey Mitchell Parkway South, generally located at the corner of Holleman Drive West and Harvey Mitchell Parkway South. Relationship to Strategic Goals: Diverse Growing Economy, Sustainable City Recommendation(s): The Planning and Zoning Commission considered this item at their June 7, 2012 meeting and voted 6-0 to recommend approval of the rezoning request. Summary: Due to the irregular shape of the subject properties, the proposed rezoning reconfigures them so that the R-4 Multi-Family property will be more rectangular in shape and the C-1 General Commercial property will be able to utilize frontage on Harvey Mitchell Parkway. The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject parcels and surrounding parcels are shown on the Comprehensive Plan Future Land Use and Character Map and Concept Map as Urban Growth Area VI which allows for general commercial activities and multi- family development. C-1 General Commercial and R-4 Multi-Family are appropriate for this land use designation. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The subject tract that is currently zoned R-4 Multi-Family is compatible with The Zone Apartments and Lakeridge Townhomes that are developed to the north and east. A small shopping center with a convenient store and fast food is compatible with the subject tract that is currently zoned C-1 General Commercial. Because both lots are essentially trading their current zonings, the present zoning already conforms with the character of the neighborhood. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The subject tract currently zoned R-4 Multi-Family has limited space for access to Holleman Drive to allow for residents of Lakeridge Townhomes to enter and egress easily. The tract that is currently zoned C-1 General Commercial has limited visibility from Harvey Mitchell Parkway and can benefit from utilizing shared access from Holleman Drive. 104 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: Due to the accessibility issues created by lot configuration, the orientation of the subject lots is not beneficial for future development due to abiding by required setbacks and driveway access. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: By reorienting the parcels with new zoning, the R-4 Multi-Family tract will be more profitable with a more rectangular shape and their gained potential access point off of Holleman Drive and the C-1 General Commercial tract will be more marketable with frontage on Harvey Mitchell as well as visibility from Holleman Drive. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: The subject tracts are adjacent to an 8-inch water main along Holleman Drive West. There is also a 15-inch sanitary sewer line available to serve these tracts. Drainage is mainly to the west within the Bee Cree Drainage Basin. All drainage and utilities infrastructure shall be designed in accordance with BCS Unified Design Guidelines at the time of platting and site development. The tract is adjacent to Harvey Mitchell Parkway, a Freeway on the Thoroughfare Plan, and Holleman Drive West, a 4-Lane Major Collector. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Draft Planning & Zoning Commission Minutes – June 7, 2012 4. Ordinance 105 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: June 7, 2012 Advertised Council Hearing Dates: June 28, 2012 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: Ten Contacts in support: None Contacts in opposition: None Inquiry contacts: None ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban, Growth Area VI R-4 Multi-Family, C-1 General Commercial The Zone Apartments South (Across Harvey Mitchell Pkwy, Freeway) Urban, Growth Area VI PDD Planned Development District Vacant East Urban, Growth Area VI R-4 Multi-Family Lakeridge Townhomes West (Across Holleman Dr W, Major Collector) Urban, Growth Area VI R-2 Duplex Residential, PDD-B Planned Development District Duplexes, Convenience Store DEVELOPMENT HISTORY Annexation: February 1970 Zoning (Portion currently zoned C-1): R-1 Single Family Residential upon annexation in 1970 R-5 Apartment/Medium Density in March 1999 C-1 General Commercial in November 2011 Zoning (Portion currently zoned R-4): R-1 Single-Family Residential upon annexation in 1970 R-4 Multi-Family in March 2007 Final Plat: The parcel currently zoned C-1 General Commercial is unplanted. The parcel currently zoned R-4 Multi-Family was platted as Lakeridge Subdivision in February 2010. Site development: The subject tracts are undeveloped. 106 107 108 June 7, 2012 P&Z Regular Meeting Minutes Page 1 of 2 MINUTES PLANNING & ZONING COMMISSION Regular Meeting June 7, 2012, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Mike Ashfield, Craig Hall, Bo Miles, James Benham, Jim Ross, and Jerome Rektorik COMMISSIONERS ABSENT: Jodi Warner CITY COUNCIL MEMBERS PRESENT: Dave Ruesink CITY STAFF PRESENT: Bob Cowell, Lance Simms, Molly Hitchcock, Alan Gibbs, Carol Cotter, Jason Schubert, Morgan Hester, Marcelo Arreola, Joe Guerra, Mary Ann Powell, Brittany Caldwell, and Carrie McHugh 1. Call meeting to order Chairman Ashfield called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Hear Citizens No one spoke. 4. Consent Agenda 4.1 Consideration, discussion, and possible action on Absence Requests from meetings. · Jodi Warner ~ June 5 & 7, 2012 4.2 Consideration, discussion, and possible action to approve meeting Minutes. · May 17, 2012 ~ Workshop · May 17, 2012 ~ Regular 4.3 Presentation, possible action, and discussion on a Preliminary Plan for Harper’s Crossing consisting of two lots on approximately 3.19 acres located at 2849 Barron Road, generally located at the intersection of Barron Road and William D. Fitch Parkway. Case # 12-00500103 (MTH) 109 June 7, 2012 P&Z Regular Meeting Minutes Page 2 of 2 Commissioner Benham motioned to approve Consent Agenda Items 4.1 – 4.3. Commissioner Rektorik seconded the motion, motion passed (6-0). Regular Agenda 5. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 6. Public hearing, presentation, possible action, and discussion regarding a rezoning from C-1 General Commercial to R-4 Multi-Family for approximately 0.7 acres and R-4 Multi-Family to C-1 General Commercial for approximately 0.85 acres for the properties located at 2041 Holleman Drive West and 1451 Harvey Mitchell Parkway South, generally located at the corner of Holleman Drive West and Harvey Mitchell Parkway South. Case # 12-00500073 (MTH) (Note: Final action on this item is scheduled for the June 28, 2012 City Council Meeting - subject to change) Staff Planner Morgan Hester presented the rezoning and recommended approval. There was general discussion amongst the Commission regarding the rezoning. Chairman Ashfield opened the public hearing. No one spoke during the public hearing. Chairman Ashfield closed the public hearing. Commissioner Miles motioned to recommend approval of the rezoning. Commissioner Rektorik seconded the motion, motion passed (6-0). 7. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 8. Adjourn. The meeting was adjourned at 7:08 p.m. Approved: Attest: ______________________________ ________________________________ Mike Ashfield, Chairman Brittany Caldwell, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services 110 111 112 113 114 115 June 28, 2012 Regular Agenda Item No. 5 Drainage Master Plan To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Freese and Nichols, Inc. in the amount of $482,032 for the Drainage Master Plan and authorizing the City Manager to execute the contract on behalf of the City Council. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure – Plan for and invest in infrastructure, facilities, services, personnel, and equipment necessary to meet projected needs and opportunities. Recommendation(s): Staff recommends approval of the contract and authorization for the City Manager to execute the contract. Summary: In 1986, Walton & Associates completed the Stormwater Management Plan for the City of College Station. The comprehensive study took an overview of the city’s drainage problems to identify needs and performed engineering analysis on the drainage system. A stormwater management ordinance and drainage design standards were developed as part of this study. Walton & Associates was also tasked with assisting the City in implementing its stormwater management program. In 1993, David M. Griffith & Associates, Ltd. completed the Drainage Utility Feasibility Study. The feasibility study included a conceptual evaluation of the existing drainage systems of the Bee Creek and Wolf Pen Creek watersheds. The study provided recommendations for proposed drainage improvements necessary to convey the 25-yr (4% chance) and 100-yr (1% chance) storms and focused on flood-prone areas identified in the 1986 Stormwater Management Plan. In October of 1996, the City of College Station implemented a Drainage Utility Fee to provide a dedicated fund for drainage capital improvements throughout the City based on the 1993 Drainage Utility Feasibility Study. With the growth and development that the City of College Station has experienced since 1986, an updated drainage plan and CIP is necessary to continue to support the projected needs and growth of the City. The contract with Freese and Nichols is for the development of a Drainage Master Plan that will provide the City with a tool to identify and prioritize drainage issues and update the Drainage Capital Improvements Plan. This study will take a holistic look at the City’s drainage system and provide detail information on potential solutions and costs so future drainage improvement projects can be prioritized. As part of this master plan, approximately 203,860 LF (38.61 miles) of drainage infrastructure will be analyzed and evaluated. The project consists of five phases: 1) hydrologic analysis, 2) hydraulic analysis, 3) review of existing watershed studies and 116 investigate existing conditions, 4) CIP development, and 5) geomorphological assessment of Wolf Pen Creek. The scope of work includes data collection, evaluating existing models, creating new models for approximately 25 miles of streams, field surveying, review of existing flooding concerns, identifying and ranking possible alternatives, and compiling all of the information gathered into a useful database for program management. Budget & Financial Summary: Funds in the amount of $500,000 are budgeted for this project. Funds in the amount of $2,747.38 have been expended or committed to date, leaving a balance of $497,252.62 for the development of this plan. Attachments: 1. Resolution 117 118 June 28, 2012 City Council Workshop Agenda Item No. 6 Board & Commission Appointments To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation and discussion on upcoming Board and Commission appointments. Summary: This item has been placed on the agenda to update the Council on the open positions to be considered at the July 12 meeting. The City Secretary’s Office began advertising for applicants to fill the vacancies of various boards and commissions in February 2012. The deadline to receive applications is Friday, June 29. To date, we have received 43 applications to fill 29 positions. Your completed packet of applications will be placed in Dropbox on Friday, July 6. Financial Summary: There is no fiscal impact. Attachments: None 119