HomeMy WebLinkAbout04/12/2012 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
March 22 Executive Session 8
March 22 Workshop 10
March 22 Regular 14
Consent No. 2b - Public Works Fleet Wash Rack Improvements
Construction Contract Project Number PW1101
Coversheet revised 18
Resolution 19
Bid Tabulation 20
Location Map 24
Consent No. 2c - College Main Extension Construction Contract
12-119 Project Number ST1102
Coversheet revised 25
Resolution 26
Location Map 27
Bid Tabulation 28
Consent No. 2d - Renewal of Electric Annual Construction
Contract and a Resolution Declaring Intention to Reimburse
Certain Expenditures with Proceeds From Debt
Coversheet revised 30
H&B Renewal - SIGNED 31
reimb reso 041212_1 33
Consent No. 2e - Transportation Capital Improvement Projects
Public Engagement Process
Coversheet updated 36
Resolution 37
Consent No. 2f - Annual Blanket Order for Janitorial Supplies
Coversheet revised 38
Bid Tabulation #12-048 39
Consent No. 2g - Medical Waste Hauling Franchise with Waste
Management Health Care Solutions, Inc.
Coversheet revised 40
Consent No. 2h - Financial Advisory Consulting Services
Coversheet revised 41
Amendment 42
Consent No. 2i - Pad-Mounted Distribution Transformers
Coversheet revised 44
Bid Tabulation 45
Consent No. 2j - Reconstruction Program Guidelines Update
Coversheet revised 51
Guidelines 52
1
Regular No. 1 - Century Hill Development – Public Utility
Easement Abandonment
Coversheet revised 64
Map 1 65
Map 2 66
Ordinance 67
Ordinance Exhibit 80
Application for Abandonment 90
Regular No. 2 - 1017 Fairview Owner Agreement – Home
Reconstruction Loan Program
Coversheet revised 114
Owner Agreement revised 115
2
C>:y or C.'Il.H'E S~;,q 'r()~
Mayor ! jl:~."'i!: ij/,i~':u:! •'i(~ :l~ L·:ti,'H".I:J:Jy-Council members
Nancy Berry Blanche Brick
Mayor Pro Tern Jess Fields
Dave Ruesink Karl Mooney
City Manager Katy-Marie Lyles
David Neeley Julie M. Schultz
Agenda
College Station City Council
Regula r Meeting
Thursday, April 12, 2012 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
I. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Councilor staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for
remarks .
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
March 22, 2012 Executive Sess ion
March 22, 2012 Workshop and Regular Council Meeting
b . Presentation, possible action and discussion on a Construction Contract (12-145) to Kieschnick General
Contractors, in the amount of $129,945.00 for the Fleet Wash Rack Improvements Project.
City Council Regular Meeting Page 2
Thursday, Apri I 12, 2012
c. Presentation, possible action, and discussion regarding a construction contract with Brazos Paving, Inc., in
the amount of$182,629.35 , for the construction of the College Main Street from the city limit line to 80
feet south of Spruce Street.
d. Presentation, possible action and discussion on the Renewal of Electric Annual Construction Contract
#10-121, Bid #10-31, with H&B Construction for $884,737.98 and approval of a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
e . Presentation , possible action and discussion on a resolution to modify the public engagement process for
transportation capital improvement projects.
f Presentation, possible action , and discussion regarding award of contract for Janitorial Supplies. This is a
contract with ProSTAR Industries in the amount of$58,654.66.
g. Presentation , possible action and discussion on the second of three readings of a non-exclusive franchise
agreement with Waste Management Health Care Solutions , Inc. for the purpose of collecting and
disposing treated and untreated medical waste from various health care related facilities.
h. Presentation, possible action, and discussion to approve the amendment to the original contract with First
Southwest Company in an amount not to exceed $175 ,000 for financial advisory services.
i. Presentation, possible action and discussion on a bid award for the purchase of various pad-mounted
distribution transformers maintained in inventory to HD Supply Utilities $43,692; Texas Electric
Cooperatives $31,650; and Wesco $15,153 for a total of$90,495.00 .
j. Presentation, possible action, and discussion regarding the addition of clarifying language to the
Reconstruction Program guidelines.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor 's reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
ind ividuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes . A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
Ifan individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item , the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
I
City Council Regular Meeting Page 3
Thursday, April 12 , 2012
I. Public Hearing, presentation , possible action, and discussion approving an ordinance vacating and
abandoning:
• 0.58 acre portion of a variable width public utility easement, which is located on portions of Lots 2, 3
and 4 of the Century Hill Development Subdivision,
• 0.19 acre, 20-foot wide public utility easement, which is located on portions of Lots 1 and 2 of the
Century Hill Development Subdivision,
• 0.08 acre portion of a 20-foot wide public utility easement, which is located on a portion of Lot 7 of
the Century Hill Development Subdivision, and
• 1,652 square foot portion of a 1 O-foot wide publ ic waterline easement, which is located on a portion of
Lot 7 of the Century Hill Development Subdivision
2. Presentation, possible action , and discussion regarding approval of the Owner Agreement for the Home
Reconstruction Loan Program activity at 1017 Fairview.
3. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, April 12, 2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects wilJ be discussed, to wit: See Agenda.
his 5th day of April , 2012 at 5 :00 p.m.
1, the undersigned , do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station , Texas , is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, J 101 Texas Avenue, in College Station, Texas , and the City's website ,
www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice
and Agenda were posted on April 5, 2012 at 5:00 p.m. and remained so poste.d continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by ___________
Dated this __day of _______, 2012 By________________
Subscribed and sworn to before me on this the __day of _______, 2012.
Notary Public -Brazos County, Texas My commission expires: _____
City Council Regu lar Meeting Page 4
Thursday, April 12, 2012
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting . To make arrangements call (979) 764-3517 or (TOO) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
April 12, 2012
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
· March 22, 2012 Executive Session
· March 22, 2012 Workshop and Regular Council Meeting
Attachments:
· March 22, 2012 Executive Session
· March 22, 2012 Workshop and Regular Council Meeting
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ES032212 Minutes Page 1
MINUTES OF THE CITY COUNCIL EXECUTIVE SESSION
CITY OF COLLEGE STATION
MARCH 22, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, arrived after roll call
Karl Mooney, arrived after roll call
Katy-Marie Lyles
Julie Schultz, arrived after roll call
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Executive Session of the College Station City Council was called to
order by Mayor Nancy Berry at 5:00 p.m. on Thursday, March 22, 2012 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney and
§551.074-Personnel, the College Station City Council convened into Executive Session at 5:01
p.m. on Thursday, March 22, 2012 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
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ES032212 Minutes Page 2
· City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922
· College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023
· Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-0025 16-
CV-272, in the 272nd District Court of Brazos County, Texas
· Texas RE Compliance Issue
B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
· City Council Self-Evaluation
The Executive Session adjourned at 5:47 p.m. on Thursday, March 22, 2012.
No action was required from Executive Session.
2. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the Executive Session of
the College Station City Council at 5:47 p.m. on Thursday, March 22, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
9
WKSHP032212 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
MARCH 22, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 6:02 p.m. on Thursday, March 22, 2012 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
No items were pulled for additional clarification.
2. Presentation, possible action, and discussion on City of College Station 2012 bond sale
and refunding and financing structure. (This item is also on consent agenda item 2d)
Jeff Kersten, Executive Director of Fiscal Services, presented the 2012 Bond Sale Calendar. We
are doing things a little earlier than last year in order to take advantage of the low interest rates.
He reported that for the negotiated sale, underwriters are chosen through an RFP process. The
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WKSHP032212 Minutes Page 2
City must have at least a 5% net present value savings on a refunded bond. The City Manager or
Executive Director of Business Services is given authority to execute the sale through the
adoption of a Bond Ordinance. We will issue General Obligation bonds in the amount of
$4,260,000 for various streets and transportation projects. General Obligation bonds will be
issued for Parks and Recreation projects in the amount of $4,435,000. We are also looking at
utilizing Certificates of General Obligation in the amount of $17,400,000. Projects include
information technology, electric, and water. The new money total is $21,835,000. Option 1
refunding for Series 2003, 2004 and 2005 bonds will have a projected net present value savings
of $1,765,754 or 5.84%. Option 2 refunding for Series 2003 and 2004 only had a projected net
present value savings of $1,370,575 or 7.27 %. These options will allow the City to maintain the
flexibility to issue the maximum amount of refunding bonds. As the sale date approaches, we
will assess market conditions and determine whether to refund the 2005 bonds now or next year.
3. Presentation and discussion regarding an update briefing of the City's Technology Plan.
Ben Roper, IT Director, stated that IT efforts are linked to the strategic direction provided by the
Council. He reported that technology is managed as an enterprise capability. The IT
Department is an internal service delivery department. The Plan is updated annually with
direction from the City Manager and input from other departments. IT provides a framework by
which the allocation of critical resources are directed, categorized and aligned with City goals. It
is derived from Council Strategic Initiatives. Their goals are to use technology to increase
government transparency and accountability; technology will be used to more effectively and
efficiently deliver services to citizens, and they must develop and maintain critical technology
infrastructure that supports the delivery of core services. In addition to the department’s goals
and objectives, IT also uses guiding principles for developing projects and processes. Their
ultimate outcome is to use technology as a tool to provide City employees and citizens with
timely, convenient access to appropriate information and services. Business needs drive
information technology solutions. Technology is a tool, not a requirement. FY 12 funded capital
projects include Wireless Infrastructure Project (continuation of prior year investment), Fiber
Optic Infrastructure Project (Continuation of prior year investment), the Network and Data
Security Upgrade Project, MDT System Replacement, and the E-mail and File System Migration
Project. Other projects, with no funding requested in FY 12, include Court Software Evaluation
and ERP System Upgrade/Replacement.
The most critical challenges facing the department are keeping up with change in technology and
using technology effectively to meet government business requirements and public expectations.
Major trends impacting technology solutions are:
· The workplace is more mobile; therefore, users are demanding the ability to perform
more functions without being tied to a physical location;
· Communication, collaboration, and information sharing methods are increasingly
automated;
· Information resources must be managed from a full life cycle perspective; and
· Security for information and communications systems and privacy of information are
critical priorities.
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WKSHP032212 Minutes Page 3
The City’s technology architecture is a strategic asset that defines technology components
necessary to support business operations and the infrastructure required for implementation of
new technologies in response to the changing needs of government business. It is a multilayered
architecture that includes Application and Data Architectures; Platform Architecture; Network
Architecture; and Security Architecture.
4. Council Calendar
· March 23 14th Annual Crawfish Boil at the Expo Center, 5:30 p.m.
· March 24 Arts Council of Brazos Valley - "Savor the Arts" at George Bush
Presidential Library, 7:00 p.m.
· March 27 Youth Advisory Town Hall Meeting at A&M Consolidated High School -
180 1 Harvey Mitchell Parkway South, 4:30 p.m.
· April 2 Citizen's University 2012 (Council) in Council Chambers at 7:00 p.m.
· April 4 15th Annual M.B. Zale Lecture and Award "Theo Killion" CEO Zale
Corporation at Ray Auditorium, Mays Business School, 11:30 a.m.
· April 5 P&Z Workshop/Meeting in Council Chambers at 6:00 a.m.
· April 6 City Offices Closed - HOLIDAY
· April 12 City Council Workshop Regular Meeting at 3:00 p.m. and 7:00 p.m.
Council reviewed the Council calendar.
5. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Fields would like to look at TML, NLC and memberships in general and how
we benefit from membership. City Manager Neeley stated he would provide the Council with a
white paper.
6. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos
Valley Council of Governments, Brazos Valley Wide Area Communications Task Force,
BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention &
Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith
Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking
Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library
Board, Metropolitan Planning Organization, National League of Cities, Outside Agency
Funding Review, Parks and Recreation Board, Planning and Zoning Commission,
Research Valley Partnership. Regional Transportation Committee for Council of
Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate,
Texas Municipal League, Transportation Committee, Zoning Board of Adjustments.
Mayor Berry reported on an Intergovernmental meeting and the Arts Council Sub-committee
meeting.
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WKSHP032212 Minutes Page 4
Councilmember Schultz reported on the RVP meeting.
Councilmember Ruesink reported on Sister Cities.
Councilmember Brick reported on the Joint Neighborhood Parking Taskforce meeting.
7. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 6:59 p.m. on Thursday, March 22, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
13
RM032212 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
MARCH 22, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:04 p.m. on Thursday, March 22, 2012 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentation and recognition of the Public Works and Water Services Departments
receiving accreditation from the American Public Works Association.
Mayor Berry and the City Council recognized the Public Works and Water Services Departments
for receiving accreditation from the American Public Works Association.
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RM032212 Minutes Page 2
Citizen Comments
Lana Price, 3008 Cortez, spoke on behalf of the Rock Prairie Elementary PTO. They have been
working to install sun shades over the playgrounds. The PTO expects to be able to provide
$15,000 towards this project. Sun shades block UV rays; one childhood blistering experience
contributes to melanoma. There are cases of second and third degree burns from unprotected
equipment. She asked for consideration of sun shades in the Council’s next budget.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
· March 7,2012 Joint Meeting with CSISD
· March 8,2012 Workshop and Regular Council Meeting
2b. Presentation, possible action, and discussion regarding approval of Resolution 03-22-
12-2b, authorizing City staff to negotiate for the purchase of easements needed for the
Royder/Live Oak Sewer Extension Project.
2c. Presentation, possible action, and discussion on Resolution 03-22-12-2c, for a
Professional Services Contract with Jones and Carter, Inc., in the amount of $316,000, for
the design, bidding, and construction phase services associated with the Royder/Live Oak
Sewer Extension Project.
2d. Presentation, possible action and discussion to approve Resolution 03-22-12-2d, by the
City Council of the City of College Station, Texas, directing publication of notice of
intention to issue certificates of obligation, series 2012; and providing an effective date.
(This item is also on workshop agenda item 2)
2e. Presentation, possible action, and discussion regarding Resolution 03-22-12-2e,
awarding the professional services contract (Contract No. 12-149) with Kimley-Horn &
Associates, Inc. in the amount not to exceed $1 14,500 for the engineering design services
for the HSC Pkwy Waterline Project (WF1440674), and approval of a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
2f. Presentation, possible action, and discussion regarding approval of a "Resolution 03-
22-12-2f, Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt" for expenditures related to the East Side Sewer Service project and the City of
College Station's portion of the cost for the design and construction of the West Side Sewer
project.
2g. Presentation, possible action, and discussion on Resolution 03-22-12-2g, for the
application and acceptance of a U.S. Department of Justice, 2012 COPS Hiring Recovery
Program (CHRP) Grant.
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RM032212 Minutes Page 3
2h. Presentation, possible action, and discussion regarding the second renewal of Bid 10-44
with Brazos Site Works for crushed stone in an amount not to exceed $1 62,919. No
increase from the current year will be applied to this renewal.
2i. Presentation, possible action and discussion on the first of three readings of a non-
exclusive franchise agreement with Waste Management Health Care Solutions, Inc. for the
purpose of collecting and disposing treated and untreated medical waste from various
health care related facilities.
2j. Presentation, possible action, and discussion regarding an Inter-Local Agreement
between the City of College Station and the College Station Independent School District for
the placement of radio antennas on each other's facilities.
2k. Presentation, possible action, and discussion regarding credit Change Order 2 to
Contract 10-099 with Alsay Incorporated, reducing the contract for Water Well
Rehabilitation by $65,403 and enabling contract close out.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Presentation, possible action, and discussion on Resolution 03-22-12-01, for a substantial
amendment to the City's 2008 Annual Action Plan to include a revised use of Community
Development Block Grant Program (CDBG-R) funds under the American Recovery and
Reinvestment Act of 2009.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Resolution 03-22-
12-01, for a substantial amendment to the City's 2008 Annual Action Plan to include a revised
use of Community Development Block Grant Program (CDBG-R) funds under the American
Recovery and Reinvestment Act of 2009. The motion carried unanimously.
2. Presentation, possible action, and discussion on Resolution 03-22-12-02, awarding Bid
No. 12-024 to Pike Electric Corporation for the construction of Switch Station Substation
Distribution improvements and a Entergy Texas, Inc. Transmission Line Tie in the amount
of $1,500,232.90 plus owner furnished material of $1,161,196.00 for a total bonded project
requirement of $2,661,428.90.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Ruesink, the City Council voted seven (7) for and none (0) opposed, to adopt Resolution 03-22-
12-02, awarding Bid No. 12-024 to Pike Electric Corporation for the construction of Switch
Station Substation Distribution improvements and a Entergy Texas, Inc. Transmission Line Tie
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RM032212 Minutes Page 4
in the amount of $1,500,232.90 plus owner furnished material of $1,161,196.00 for a total
bonded project requirement of $2,661,428.90. The motion carried unanimously.
3. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 7:55 p.m. on Thursday, March 22, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
17
April 12, 2012
Consent Agenda Item No. 2b
Public Works Fleet Wash Rack Improvements
Construction Contract
Project Number PW1101
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action and discussion on a Construction Contract
(12-145) to Kieschnick General Contractors, in the amount of $129,945.00 for the Fleet
Wash Rack Improvements Project.
Relationship to Strategic Goals: Core Services and Infrastructure - Maintain and
rehabilitate equipment, facilities, and infrastructure on a strategic schedule.
Recommendation(s): Staff recommends approval of this Contract.
Summary: The purpose of this project is for drainage, site, and facility improvements to
the Fleet Wash Rack Facility located off William King Cole. The facility currently has the
capacity to wash only one vehicle or piece of equipment at a time and this has been known
to cause a queue at the end of the day when Sanitation and Streets and Drainage crews are
completing their work and there is a need to clean the equipment and/or vehicles. The site
also has very a limited solids collection bay which collects solids and other materials as
specific vehicles are cleaned. The site currently allows storm water runoff to enter the
solids collection bay and eventually into the sanitary sewer system which is not acceptable
due to the volume of water during high intensity storm events.
The improvements include installation of an underground storm drain and grating system to
divert storm water runoff away from the solids collection bay and towards Bee Creek. It is
also proposed to increase the size of the solids collection bay which will decrease the
frequency with which it needs to be cleaned out. A second wash station will be installed
that will allow for two vehicles to be cleaned at once to reduce potential wait times.
Five firms submitted a construction bid in response to the Invitation to Bid (ITB No. 12-
047). The contract is for a base bid of $129,945.00 without any alternatives. Construction
is expected to take approximately three months.
Budget & Financial Summary: $171,625.00 is budgeted for this project in the Drainage
Improvement Projects Fund, Fleet Services Fund, and the General Fund. A total of
$14,353.93 has been expended or committed to date, leaving a balance of $157,271.07 for
this contract and related expenses.
Attachments:
1. Resolution
2. Bid Tabulation
3. Location map
18
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City of College Station - Purchasing DivisionBid Tabulation for #12-047"Public Works Fleet Wash Rack Improvements"Open Date: Thursday, March 15, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE11L.S.MOBILIZATION, BONDS, INSURANCE, SURVEY LAYOUT$7,500.00 $7,500.00 $14,405.00 $14,405.00 $9,539.79 $9,539.79 $20,000.00 $20,000.00 $14,400.00 $14,400.0022605 S.F.DEMOLITION OF EXISTING CONCRETE PAVEMENT, REMOVE MATERIALS FROM SITE$1.50 $3,907.50 $3.45 $8,987.25$1.25 $3,256.25 $3.60 $9,378.00 $2.44 $6,356.203100 C.Y.REMOVE AND REPLACE ANY UN-STABLE MATERIAL UNDER REMOVED CONCRETE PAVEMENT, REPLACE WITH DENSITY CONTROLLED SELECT MATERIAL (PLACTITY INDEX (PI) 10-20) (COMPLETE IN PLACE)$15.00 $1,500.00 $19.72 $1,972.00 $14.22 $1,422.00 $27.50 $2,750.00 $35.00 $3,500.007-INCH THICK REINFORCED CONCRETE Brazos Paving(Bryan, TX)JaCody, Inc.(College Station, TX)Kieschnick General Contractors(Wellborn, TX)VOX, Construction(Bryan, TX)CONCRETE PAVEMENTDudley Construction, Ltd.(College Station, TX)42451 S.F.PAVEMENT, CONSTRUCTION AND CONTROL JOINTS, DOWELED TO EXISTING PAVEMENT, COMPLETE IN PLACE$3.50 $8,578.50 $4.77 $11,691.27 $5.73 $14,044.23 $5.15 $12,622.65 $4.54 $11,127.545262 S.Y.6-INCH THICK SUBGRADE CHEMICAL STABILIZATION, TO BE TESTED BY GEOTECH FOR MATERIAL RECOMMENDATION (LIME OR CEMENT)$8.00 $2,096.00 $5.49 $1,438.38 $4.02 $1,053.24 $22.00 $5,764.00 $12.75 $3,340.5063.7 TONS6-INCH THICK CHEMICAL STABILIZATION$350.00 $1,295.00 $159.00 $588.30 $336.53 $1,245.16 $165.00 $610.50 $250.00 $925.00792 L.F.6-INCH STANDARD CURB$4.00 $368.00 $10.60 $975.20 $6.65 $611.80 $5.00 $460.00 $3.60 $331.20850 L.F.REMOVE DETERIATED JOINT MATERIAL, CLEAN JOINTS AND FILL WITH SL-1 OR AN APPROVED EQUAL$3.00 $150.00 $7.16 $358.00 $8.28 $414.00 $2.50 $125.00 $5.00 $250.009 450 S.F.REMOVE AND REPLACE EXISTING HMAC DRIVE & BASE MATERIAL TO INSTALL 24" STORM SEWER, REMOVE 12"CMP FROM SITE$5.00 $2,250.00 $7.36 $3,312.00$4.59 $2,065.50 $5.00 $2,250.00 $8.49 $3,820.50HMAC PAVEMENTDRAINAGE STRUCTURES101L.S.GRATE INLET #DS-1 w/ DUAL (2) EAST JORDON IRON WORKS V-4880-1 GRATE & V-4881-2 FRAME$5,500.00 $5,500.00 $6,466.00$6,466.00 $5,564.09 $5,564.09 $6,000.00 $6,000.00 $5,400.00 $5,400.00NGS UCU SPage 1 of 420
City of College Station - Purchasing DivisionBid Tabulation for #12-047"Public Works Fleet Wash Rack Improvements"Open Date: Thursday, March 15, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)JaCody, Inc.(College Station, TX)Kieschnick General Contractors(Wellborn, TX)VOX, Construction(Bryan, TX)Dudley Construction, Ltd.(College Station, TX)1168 L.F.12-INCH WIDE TRENCH DRAIN (INTERIOR WIDTH) V-7344 EAST JORDON IRON WORKS GRATE & FRAME $170.00 $11,560.00 $191.86 $13,046.48 $256.78 $17,461.04 $255.00 $17,340.00 $200.00 $13,600.001228 L.F.24-INCH WIDE TRENCH DRAIN (INTERIOR WIDTH) V-7348 EAST JORDON IRON WORKS GRATE & FRAME $300.00 $8,400.00 $328.60 $9,200.80 $347.15 $9,720.20 $513.50 $14,378.00 $310.00 $8,680.00131L.S.STD. JUNCTION BOX #DS-2 $1,800.00 $1,800.00 $2,120.00$2,120.00 $2,201.46 $2,201.46 $2,200.00 $2,200.00 $2,200.00 $2,200.00141L.S.STD. JUNCTION BOX #DS-3 $1,800.00 $1,800.00 $2,120.00$2,120.00 $2,353.02 $2,353.02 $2,200.00 $2,200.00 $2,200.00 $2,200.00151L.S.STD. JUNCTION BOX #DS-4 W/SLOPED HEADWALL$3,500.00 $3,500.00 $3,922.00$3,922.00 $2,577.91 $2,577.91 $4,200.00 $4,200.00 $4,200.00 $4,200.00161L.S.24" SAFETY END TREATMENT #DS-5$750.00 $750.00 $848.00 $848.00 $426.46 $426.46 $900.00 $900.00 $1,850.00 $1,850.00171L.S.JUNCTION BOX #DS-6 $5,000.00 $5,000.00 $5,512.00$5,512.00 $5,436.26 $5,436.26 $6,000.00 $6,000.00 $5,600.00 $5,600.00STORM DRAIN LINES1880 L.F.12" HDPE N12 DOUBLE WALL W/DURASLOT$65.00 $5,200.00 $72.08 $5,766.40 $78.81 $6,304.80 $75.00 $6,000.00 $78.00 $6,240.0019234 L.F.18-INCH RCP C-76 CLIII GASKETED STORM SEWER W/CEMENT STABILIZED BACKFILL (UNDER PAVEMENT 107 L.F.)$35.00 $8,190.00 $39.22 $9,177.48 $73.82 $17,273.88 $40.00 $9,360.00 $59.00 $13,806.002080 L.F.24-INCH RCP C-76 CLIII GASKETED STORM SEWER W/CEMENT STABILIZED BACKFILL$40.00 $3,200.00 $44.52 $3,561.60 $79.95 $6,396.00 $45.00 $3,600.00 $61.60 $4,928.00211L.S.EQUIPMENT BUILDING, SLAB, CMU, METAL ROOF, DOORS, VENTS, ELECTRICAL, PAINTED, SERVICE CONNECTIONS INTO BUILDING, COMPLETE IN PLACE.$15,000.00 $15,000.00 $12,285.40 $12,285.40 $18,710.16 $18,710.16 $12,422.00 $12,422.00 $17,980.00 $17,980.00221L.S.CONNECTIONS TO AND BETWEEN EXISTING SERVICES AND EQUIPMENT BUILDING: WATER & GAS.$2,700.00 $2,700.00 $3,313.56$3,313.56 $854.33 $854.33 $2,700.00$2,700.00 $2,695.00 $2,695.00231L.S.REMOVE AND REPLACE EXISTING IRRIGATION SYSTEM AS NEEDED$500.00 $500.00 $413.40 $413.40 $427.17 $427.17 $1,500.00 $1,500.00 $4,000.00 $4,000.00STORM DRAIN LINESEQUIPMENT BUILDINGPage 2 of 421
City of College Station - Purchasing DivisionBid Tabulation for #12-047"Public Works Fleet Wash Rack Improvements"Open Date: Thursday, March 15, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)JaCody, Inc.(College Station, TX)Kieschnick General Contractors(Wellborn, TX)VOX, Construction(Bryan, TX)Dudley Construction, Ltd.(College Station, TX)241LSHOTSY (OR APPROVED EQUAL) HOT-WATER PRESSURE WASHER 5732SS-208; 208V, 3 PHASE, 20HP MOTOR, 50 AMP, 7.8-GAL/MIN, 3000-PSI, 3/4" HEATING COIL, NATURAL GAS, 3-WASH STATION EXPANDABLE, EXHAUST, REMOTE READY, TIME DELAY SHUT DOWN, REMOTE BOX WITH SOAP SOLENOID, 50' HOSE, 55 GAL CHEMICAL DRUM, 360 DEGREE PIVOT HOSE REEL & MUST CONFORM TO UL STANDARD 1776 FOR PRESSURE WASHERS & ALL EQUIPMENT BUILT IN AN ISO-9001: 2008 REGISTERED FACTORY, INSTALLED, COMPLETE IN PLACE$14 500 00$14 500 00$15 451 62$15 451 62$16 097 81$16 097 81$16 840 00$16 840 00$15 686 00$15 686 00PRESSURE WASHER241L.S.PLACE$14,500.00$14,500.00$15,451.62$15,451.62$16,097.81$16,097.81$16,840.00$16,840.00$15,686.00$15,686.0025 1L.S.ELECTRICAL INSTALLATION: CONNECTION TO AND BETWEEN EXISTING BREAKER BOX AND NEW EQUIPMENT BUILDING PER ELECTRICAL SHEETS, ALL CONDUIT THROUGH BUILDING, UNDER PAVEMENT, CONNECTIONS IN NEW BUILDING (COMPLETE IN PLACE)$6,000.00 $6,000.00 $4,134.00$4,134.00 $3,142.72 $3,142.72 $3,875.00 $3,875.00 $4,369.00 $4,369.00261L.S.SOLID SOD GRASS (MATCH EXISTING) ALL AFFECTED AREAS COMPLETE IN PLACE $1,000.00 $1,000.00 $954.00 $954.00 $147.68 $147.68 $1,000.00 $1,000.00 $1,200.00 $1,200.0027125 S.Y.TRM RECYCLEX TURF REINFORCEMENT MAT BY AMERICAN EXCELSIOR COMPANY OR AN APPROVED EQUAL, INCLUDES TOPSOIL, SEEDBED, SEEDING, WATERING, MAINTENANCE AND ESTABLISHMENT OF A HEALTHY GROUND COVER, INSTALLED PER MANUFACTURERS RECOMMENDATIONS.$10.00 $1,250.00 $4.77 $596.25 $32.67 $4,083.75 $8.00 $1,000.00 $20.00 $2,500.00MISCELLANEOUSPage 3 of 422
City of College Station - Purchasing DivisionBid Tabulation for #12-047"Public Works Fleet Wash Rack Improvements"Open Date: Thursday, March 15, 2012 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)JaCody, Inc.(College Station, TX)Kieschnick General Contractors(Wellborn, TX)VOX, Construction(Bryan, TX)Dudley Construction, Ltd.(College Station, TX)2840 S.Y.ROCK RIP RAP (COMMON) 4-18-INCH GRADATION, TXDOT ITEM NO. 432 DRY, W/TERRATEX GS700 GROUND STABILIZATION FABRIC OR AN APPROVED EQUAL, RIP RAP AND FABRIC SHALLB E HAND PLACED AND CONFORM TO THE FINAL GRADES AND THE ADJACENT NATURAL GROUND.$40.00 $1,600.00 $55.65 $2,226.00 $69.91 $2,796.40 $60.00 $2,400.00 $38.00 $1,520.00291L.S.CONCRETE BOLLARD REMOVE & REPLACE$100.00 $100.00 $249.10 $249.10 $361.16 $361.16 $200.00 $200.00 $350.00 $350.00301L.S.EROSION CONTROL - MAINTAIN SEDIMENT ON SITE$500.00 $500.00 $212.00 $212.00 $553.06 $553.06 $1,200.00 $1,200.00 $500.00 $500.00311L.S.LOWERING EXISTING SERVICE LINES AS REQUIRED, INCLUDES ELECTRICAL X 2, WATER, GAS SERV.$4,250.00 $4,250.00 $4,595.00$4,595.00 $183.07 $183.07 $3,200.00$3,200.00 $2,100.00 $2,100.00 $165,654.94VOX Construction»Bidder miscalculated the bid amount for Bid Items 2, 3, 5, 8, 9, 31 and the Total Construction Cost. The highlighted totals above are correct.Brazos Paving»Bidder miscalculated the bid amount for Bid Items 2, 4, 9, 27 and the Total Construction Cost. The highlighted totals above are correct.$172,475.15$129,945.00Certification of Bid TOTAL CONSTRUCTION COST $149,898.49 $156,724.40NOTES:Bid BondAcknowledged AddendumsPage 4 of 423
24
April 12, 2012
Consent Agenda Item No. 2c
College Main Extension
Construction Contract 12-119
Project Number ST1102
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a construction
contract with Brazos Paving, Inc., in the amount of $182,629.35, for the construction of the
College Main Street from the city limit line to 80-feet south of Spruce Street.
Relationship to Strategic Goals: Core Services and Infrastructure - Plan for and invest in
infrastructure, facilities, services, personnel and equipment necessary to meet projected
needs and opportunities.
Recommendation(s): Staff recommends approval of this construction contract.
Summary: This project consists of improving College Main Street from the city limit line to
80-feet south of Spruce Street. The road surface will be upgraded from the existing asphalt
to concrete and tie in to the existing concrete pavement on College Main. The culverts
under College Main immediately south of the city limit line will be upgraded to box culverts.
Additionally, new sidewalks will be constructed along this segment of College Main, and the
new pavement will be striped with bike lanes.
This project will complement the City of Bryan project currently in construction to
reconstruct College Main between Old College and the city limit line. Once both projects are
complete, sidewalks and bike lanes will extend from University Drive to Old College.
Budget & Financial Summary: Funds in the amount of $398,000 are budgeted for this
project in the Community Development Fund. Funding for the project is coming from
Community Development Block Grant Public Facility funds. A total of $57,226.50 has been
expended or committed to date, leaving a balance of $340,773.50 for construction and
remaining expenditures.
Attachments:
1. Resolution
2. Project Location Map
3. Bid Tabulation
25
26
College Main Cherry StreetSpruce StreetFoch StreetCollege Main
City LimitProject Limit
COLLEGE MAIN EXTENSION
27
A. General Construction Items
1 Mobilization complete for the sum of: 1 LS $7,655.00 $7,655.00 $9,000.00 $9,000.00 $15,000.00 $15,000.00
2 Traffic Control Sheet T1 complete and in
place for the sum of: 1 LS $3,000.00 $3,000.00 $2,400.00 $2,400.00 $5,000.00 $5,000.00
3 Erosion and Sedimentation Control
complete and in place for the sum of: 1 0 $2,000.00 $2,000.00 $4,200.00 $4,200.00 $2,000.00 $2,000.00
4 Trench Safety complete for the sum of: 1 LS $100.00 $100.00 $600.00 $600.00 $500.00 $500.00
5 Hydromulch complete and in place for the
sum of: 600 SY $1.60 $960.00 $2.75 $1,650.00 $1.20 $720.00
B. Demolition Items
6 Demo Existing Pavement complete for
the sum of: 754 SY $3.25 $2,450.50 $21.60 $16,286.40 $18.00 $13,572.00
7 Demo Existing Curb and Gutter complete
for the sum of: 345 LF $8.00 $2,760.00 $4.80 $1,656.00 $5.00 $1,725.00
8
Demo Existing 10' Inlet/Headwall
Drainage Structure complete for the sum
of:
2 EA $2,000.00 $4,000.00 $600.00 $1,200.00 $1,250.00 $2,500.00
9
Demo Existing 33" Headwall & Cut 33"
RCP flush w/ Prop Headwall complete for
the sum of:
1 EA $508.00 $508.00 $600.00 $600.00 $1,000.00 $1,000.00
10 Demo Existing 57" x 38" CMP Arch
Culvert complete for the sum of: 86 LF $23.10 $1,986.60 $15.60 $1,341.60 $15.00 $1,290.00
11
Demo Existing 12" DI Waterline
complete for the sum of: 128 LF $31.40 $4,019.20 $12.00 $1,536.00 $12.00 $1,536.00
C. Roadway Construction Items
12 ROW Preparation complete for the sum
of: 1 LS $14,235.00 $14,235.00 $3,000.00 $3,000.00 $10,000.00 $10,000.00
13
Roadway Excavation & Embankment
(Est. Net Haul off Approx. 40 c.y.)
complete for the sum of:
1 LS $1,286.00 $1,286.00 $8,400.00 $8,400.00 $5,000.00 $5,000.00
14 8" Lime Stabilized Subgrade (@ 6%)
complete for the sum of: 944 SY $5.54 $5,229.76 $4.80 $4,531.20 $6.00 $5,664.00
15 Lime Stabilization @ 41 lbs/SY complete
and in place for the sum of: 22 TON $152.50 $3,355.00 $174.00 $3,828.00 $175.00 $3,850.00
16
HMAC Pavement Section (3" Type D on
5" Type A, GR I or II Flexbase) complete
and in place for the sum of:
130 SY $42.70 $5,551.00 $46.80 $6,084.00 $100.00 $13,000.00
17
8" Concrete Pavement with 6" Integral
Curb complete and in place for the sum
of:
767 SY $36.00 $27,612.00 $44.40 $34,054.80 $42.00 $32,214.00
18 6" Curb and Gutter complete and in place
for the sum of: 58 LF $17.20 $997.60 $18.00 $1,044.00 $15.00 $870.00
19 4" Concrete Sidewalk complete and in
place for the sum of: 2,363 SF $4.00 $9,452.00 $3.00 $7,089.00 $4.00 $9,452.00
20 Ambulatory Ramp complete and in place
for the sum of: 2 EA $535.00 $1,070.00 $840.00 $1,680.00 $1,500.00 $3,000.00
21
Adjust Existing San. Sewer Manhole to
Grade complete and in place for the sum
of:
2 EA $550.00 $1,100.00 $480.00 $960.00 $800.00 $1,600.00
22 Adjust Existing Water Valve Boxes
complete for the sum of: 3 EA $197.00 $591.00 $180.00 $540.00 $500.00 $1,500.00
23 Thermoplastic bike lane symbol (white)
complete and in place for the sum of:
2 EA $157.00 $314.00 $174.00 $348.00 $165.00 $330.00
24
Thermoplastic bike lane arrow symbol
(white) complete and in place for the sum
of:
2 EA $157.00 $314.00 $174.00 $348.00 $165.00 $330.00
25 24" Thermoplastic Striping White Stop
Bar complete and in place for the sum of:
16 LF $16.25 $260.00 $18.00 $288.00 $17.25 $276.00
Total
Brazos Paving
Item No.Description Qty Unit Unit Price Total
$15,724.30 $22,620.00
BID TABULATION # 12-038
COLLEGE MAIN EXTENTION
CIP
TOTAL SECTION A
TOTAL SECTION B
Kieschnick General
Contractin
Unit Price Total
$13,715.00 $17,850.00 $23,220.00
$21,623.00
D&S Contracting
Unit Price
28
26
12" Thermoplastic Striping White
Crosswalk Line complete and in place for
the sum of:
61 LF $8.32 $507.52 $9.25 $564.25 $8.85 $539.85
27 6" Thermoplastic Striping Solid White
Line complete and in place for the sum of:
210 LF $6.38 $1,339.80 $7.10 $1,491.00 $6.80 $1,428.00
28 6" Thermoplastic Striping Dotted White
Line complete and in place for the sum of:
50 LF $6.38 $319.00 $7.10 $355.00 $6.80 $340.00
29 4" Thermoplastic Striping Dotted Yellow
Line complete and in place for the sum of:
46 LF $4.22 $194.12 $4.70 $216.20 $4.50 $207.00
30 Relocate Existing Signs complete and in
place for the sum of: 6 EA $368.00 $2,208.00 $408.00 $2,448.00 $390.00 $2,340.00
D. Storm Drain Construction Items
31
2' x 6' Reinforced Concrete Box Culvert
w/ Full Depth Cement Stabilized Sand
Backfill complete and in place for the sum
of:
91 LF $304.00 $27,664.00 $332.40 $30,248.40 $350.00 $31,850.00
32
Concrete Headwall for 2-2' x 6' Box
Culvert, 33" RCP, & 24" RCP w/ Full
Depth Cement Stabilized Sand Backfill
complete and in place for the sum of:
1 EA $8,635.00 $8,635.00 $9,300.00 $9,300.00 $10,000.00 $10,000.00
33
Concrete Headwall for 2-2' x 6' Box
Culvert w/ Full Depth Cement Stabilized
Sand Backfill complete and in place for
the sum of:
1 EA $5,980.00 $5,980.00 $9,000.00 $9,000.00 $15,000.00 $15,000.00
34
15' Modified Curb Inlet w/ Full Depth
Cement Stabilized Sand Backfill complete
and in place for the sum of:
2 EA $4,125.00 $8,250.00 $5,600.00 $11,200.00 $6,500.00 $13,000.00
35 Riprap Rock (Min. 20-lb pieces)complete
and in place for the sum of:
6 SY $104.00 $624.00 $48.00 $288.00 $100.00 $600.00
36 Channel Grading (Haul Off) complete
and in place for the sum of: 310 CY $20.00 $6,200.00 $30.00 $9,300.00 $20.00 $6,200.00
E. Waterline Construction Items
37
12" C900 PVC Waterline w/ Full Depth
Cement Stabilization Sand Backfill
complete and in place for the sum of:
122 LF $62.00 $7,564.00 $56.40 $6,880.80 $60.00 $7,320.00
38
20" Steel Casing w/ End Seals, Min. 4
Polymer Runners and Insulation Sleeve
per BCS Dtl. W2-03 w/ Full Depth
Cement and in place for the sum of:
53 LF $98.25 $5,207.25 $175.00 $9,275.00 $120.00 $6,360.00
39 12" Gate Valve MJ complete and in place
for the sum of:2 EA $1,975.00 $3,950.00 $2,144.00 $4,288.00 $2,500.00 $5,000.00
40 12" 45° Bend MJ complete and in place
for the sum of:2 EA $440.00 $880.00 $630.00 $1,260.00 $450.00 $900.00
41 12" x 6" Tee MJ complete and in place for
the sum of:1 EA $655.00 $655.00 $2,031.00 $2,031.00 $600.00 $600.00
42 12" x 12" Tee MJ complete and in place
for the sum of:1 EA $820.00 $820.00 $1,208.00 $1,208.00 $700.00 $700.00
43 16" x 12" Reducer MJ complete and in
place for the sum of:1 EA $617.00 $617.00 $932.00 $932.00 $1,500.00 $1,500.00
44
12" Plug complete and in place for the
sum of:1 EA $208.00 $208.00 $360.00 $360.00 $400.00 $400.00
Section 3 Compliance Y Y N
75
0
75
2Number of Addenda Received
Total Calendar Days to Substantial Completion 75
2
$77,269.45 $91,940.85
Y
Y
Y
Y
$26,234.80 $22,780.00
$69,336.40 $76,650.00
$236,213.85$213,310.65$182,629.35
TOTAL SECTION C
TOTAL SECTION D
TOTAL SECTION E
GRAND TOTAL
$75,935.80
Bid Bond
Bid Certificate Y
Y
$19,901.25
$57,353.00
29
April 12, 2012
Consent Agenda Item No. 2d
Renewal of Electric Annual Construction Contract and a
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action and discussion on the Renewal of Electric
Annual Construction Contract #10-121, Bid #10-31, with H&B Construction for $884,737.98
and approval of a resolution declaring intention to reimburse certain expenditures with
proceeds from debt.
Recommendation(s): Staff recommends renewal of the Annual Construction Contract
with H&B Construction in the amount of $884,737.98 and recommends approval of the
resolution declaring intention to reimburse certain expenditures with proceeds from debt.
Summary: This contract was approved by Council on April 8, 2010 for supplemental labor
and equipment to construct required electric distribution line extensions, conversions, and
to provide necessary maintenance of the City’s electric distribution system for a 12 month
period. This is the second and final renewal for this contract.
Budget & Financial Summary: The original amount of contract was for $819,201.83. The
current contract allowed for the increase in the contract amount of up to 8% by mutual
agreement of both parties. The first renewal in March of 2011 included a 5% increase of
the contract amount to $860,161.92. The second renewal will be with a 3% increase from
the original contract amount for a new contract amount of $884,737.98. Funds are
budgeted for electric capital system improvements and conversion in College Station Electric
Utility Capital Improvement Projects Fund. The “Resolution Declaring Intention to Reimburse
Certain Expenditures with Proceeds from Debt” is necessary for this item because the long
term debt has not been issued for this contract. This debt is scheduled to be issued later
this fiscal year.
Attachments:
1. Renewal Acceptance Letter
2. Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt
30
31
32
33
34
35
April 12, 2012
Consent Agenda Item No. 2e
Transportation Capital Improvement Projects
Public Engagement Process
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action and discussion on a resolution to modify the
public engagement process for transportation capital improvement projects.
Relationship to Strategic Goals: Improving Mobility – Provide complete streets that
accommodate vehicles, bicyclists, and pedestrians.
Recommendation(s): Staff recommends approval of this resolution.
Summary: In 2007 staff delivered a presentation to the City Council outlining a proposed
process to keep the Council and public involved in transportation capital projects. During
that meeting, Council expressed a desire for a public hearing when staff makes
recommendations for design contracts and resolutions determining need for land (right-of-
way, fee simple, easements, etc). In addition, the Council requested a public hearing prior
to advertising transportation projects for construction bids.
In the past five-years staff has made numerous changes to our public input and
engagement process to improve communications with the public and gather input.
Additionally, staff routinely updates the Council on important capital improvement projects
during Council Retreats and Council Workshops.
The City has also completed an update to the Thoroughfare Plan, developed a
comprehensive Bicycle, Pedestrian, and Greenways Master Plan, and updated the standard
street cross-sections to ensure our thoroughfares are context sensitive. These documents
also help to provide staff with guidance on transportation projects.
In an effort to streamline the capital project delivery process and make the most efficient
use of staff time, it is recommended that the process be modified to require only one public
hearing on each transportation project prior to advertising for construction bids.
Approval of this resolution will repeal Resolution No. 5-8-08-2c that approved a process for
public input regarding capital roadway projects in the City of College Station that included
up to three public hearings for each project.
Budget & Financial Summary: N/A
Attachments:
1. Resolution
2.
36
37
April 12, 2012
Consent Agenda Item No. 2f
Annual Blanket Order for Janitorial Supplies
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding award of contract
for Janitorial Supplies. This is a contract with ProSTAR Industries in the amount of
$58,654.66.
Relationship to Strategic Goals: I. Financially Sustainable City Providing Response to
Core Services and Infrastructure.
Recommendation(s): Staff recommends award of contract with ProSTAR Industries for
$58,654.66
Summary: Competitive sealed bids were solicited and opened on March 20, 2012. Ten
(10) bids were received; however, only six (6) were determined to be complete and were
tabulated. ProSTAR Industries submitted the lowest overall bid for janitorial supplies. Their
bid offers a 20% discount on all items not specifically listed in the bid and a 1% prompt
payment discount on invoices paid within ten (10) days after acceptable delivery of supplies
or the date of receipt of invoice, whichever is later. This is an annual agreement for one (1)
year with two (2) additional year renewals upon mutual consent of the City and the vendor.
Budget & Financial Summary: Funds are budgeted and available in the Public Works
Facilities Maintenance Budget.
Attachments:
1. Bid Tabulation #12-048
38
Item Unit Item Unit Item Unit Item Item Unit Item Unit ItemNo. Qty Description Price Total Price Total Price Total Price Total Price Total Price Total1 250 Toilet tissue 32.12$ 8,030.00$ $34.89 8,722.50$ $35.54 8,885.00$ $34.55 8,637.50$ $35.24 8,810.00$ $34.99 8,747.50$ 2 200 Paper towels- multi fold 19.65$ 3,930.00$ $17.73 3,546.00$ $19.98 3,996.00$ $18.55 3,710.00$ $18.83 3,766.00$ $18.80 3,760.00$ 3 175 Roll Towels 30.73$ 5,377.75$ $36.14 6,324.50$ $36.81 6,441.75$ $21.45 3,753.75$ $19.95 3,491.25$ $36.25 6,343.75$ 4 175 Paper towels, C-fold 19.16$ 3,353.00$ $23.30 4,077.50$ $23.73 4,152.75$ $19.60 3,430.00$ $17.69 3,095.75$ $23.35 4,086.25$ 5 100 Roll towels, perforated 20.35$ 2,035.00$ $21.25 2,125.00$ $21.65 2,165.00$ $18.00 1,800.00$ $22.15 2,215.00$ $21.30 2,130.00$ 6 100 Wipers - Task Mate Al Dispensing Box 34.71$ 3,471.00$ $37.50 3,750.00$ $38.20 3,820.00$ $39.75 3,975.00$ $75.00 7,500.00$ $37.60 3,760.00$ 7 100 Wipers - Task Mate DRC Dispensing Box 34.71$ 3,471.00$ $44.32 4,432.00$ $45.14 4,514.00$ $41.20 4,120.00$ $61.47 6,147.00$ $44.45 4,445.00$ 8 100 Wipers - Task Mate SRM Dispensing Box 37.23$ 3,723.00$ $31.82 3,182.00$ $32.41 3,241.00$ $48.35 4,835.00$ $38.27 3,827.00$ $31.90 3,190.00$ 9 15 Hand soap-DermaPro 28.93$ 433.95$ $38.89 583.35$ $23.19 347.85$ $33.00 495.00$ $25.62 384.30$ $26.95 404.25$ 10 15 Hand soap - Pink 19.50$ 292.50$ $14.20 213.00$ $19.79 296.85$ $21.80 327.00$ $21.47 322.05$ $22.98 344.70$ 11 30 Spray & wipe cleaner-19 oz. 29.94$ 898.20$ $24.98 749.40$ $24.98 749.40$ $27.84 835.20$ $28.75 862.50$ $36.80 1,104.00$ 12 30 Glass Cleaner, window-19 oz. 26.34$ 790.20$ $22.91 687.30$ $22.91 687.30$ $27.24 817.20$ $22.42 672.60$ $28.75 862.50$ 13 15 Glass Cleander, Triple S 12.75$ 191.25$ $11.05 165.75$ $18.59 278.85$ $19.80 297.00$ $24.80 372.00$ $23.60 354.00$ 14 15 Hand Cleaner, Derma Care 2000 58.26$ 873.90$ $54.61 819.15$ $63.89 958.35$ $61.44 921.60$ $61.74 926.10$ $53.00 795.00$ 15 30 Urinal Screens w/blocks 13.95$ 418.50$ $14.91 447.30$ $11.31 339.30$ $17.40 522.00$ $17.50 525.00$ $13.50 405.00$ 16 20 Metered aerosol 35.17$ 703.41$ $33.85 677.00$ $43.09 861.80$ $37.80 756.00$ $36.65 733.00$ $41.00 820.00$ 17 150 Trash liners, 16"x14"x36", black 9.17$ 1,375.50$ $13.07 1,960.50$ $13.09 1,963.50$ $11.25 1,687.50$ $10.58 1,587.00$ $28.94 4,341.00$ 18 225 Trash liners, 23"x17"x46", white 11.56$ 2,601.00$ $14.77 3,323.25$ $13.19 2,967.75$ $14.50 3,262.50$ $13.80 3,105.00$ $21.30 4,792.50$ 19 650 Trash liners, 38"x63", clear 25.67$ 16,685.50$ $25.77 16,750.50$ $29.49 19,168.50$ $31.49 20,468.50$ $24.65 16,022.50$ $24.60 15,990.00$ TOTAL58,654.66$ 62,536.00$ 65,834.95$ 64,650.75$ 64,364.05$ 66,675.45$ Discount on products not listed 20% 10-15% 15% 10% 25% 25%Prompt Payment Discount 1%Incomplete Bids: Central Poly Corporation, Chemsearch, Talley Chemical & Supply, All American Poly ANNUAL BLANKET ORDER FOR JANITORIAL SUPPLIESBID TABULATION #12-048PUBLIC WORKS - FACILITIES Olmsted-Kirk(Waco, TX) Ray Criswell Distributing(Bryan, TX) TK Sales(Bryan, TX) ProStar industries(Bryan, TX) Amsan(Lufkin, TX) Gulf Coast Paper Co., Inc.(Temple, TX) 39
April 12, 2012
Consent Agenda Item No. 2g
Medical Waste Hauling Franchise
with Waste Management Health Care Solutions, Inc.
To: David Neeley, City Manager
From: Jason Stuebe, Assistant to the City Manager
Agenda Caption: Presentation, possible action and discussion on the second of three
readings of a non-exclusive franchise agreement with Waste Management Health Care
Solutions, Inc. for the purpose of collecting and disposing treated and untreated medical
waste from various health care related facilities.
Recommendation(s): Staff recommends approval.
Summary: Section 120 of the City Charter states that “The City of College Station shall
have the power by ordinance to grant any franchise or right mentioned in the preceding
sections hereof, which ordinance, however, shall not be passed finally until it shall have
been read at three (3) separate regular meetings of the City Council.” The first reading was
approved at the March 22, 2012 Council Meeting.
This proposed non-exclusive five (5) year franchise agreement allows for the collection,
hauling, and disposal of treated and untreated medical waste from various health care
facilities within the city limits. The disposal of medical waste, a State mandated service,
was privatized in 2005 because untreated medical waste cannot be depositing in any
BVSWMA landfill. Staff maintains that continuing this practice is the most cost-effective
way to offer this service to our community.
This is the first Franchise sought by Waste Management, Inc. for this service. Once
approved, it will be the second active non-exclusive franchise granted to provide Medical
Waste disposal services.
Budget & Financial Summary: The franchisee agrees and shall pay to the City five
percent (5%) of the franchisee’s monthly gross delivery and hauling revenues generated
from the collection services provided for in the Franchise Agreement.
Attachments:
1. Franchise Ordinance is on file with the City Secretary
40
April 12, 2012
Consent Agenda Item No. 2h
Financial Advisory Consulting Services
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action, and discussion to approve the
amendment to the original contract with First Southwest Company in an amount not to
exceed $175,000 for financial advisory services.
Recommendation(s): Staff recommends approval of the contract amendment.
Summary: The City Council approved the original contract in June 2009. In June 2009, the
contract “not to exceed” amount was increased to $250,000 in anticipation of additional cost
associated with the construction of a City owned Convention Center. In June 2010, the
contract was renewed and the “not to exceed” amount was amended lowering the amount
to $125,000. This amendment will increase the “not to exceed” amount of the contract to
$175,000.
The purpose of this amendment is due to the timing of the fiscal year 2011 bond issue, the
2011 defeasance of the Convention Center bonds and the anticipated bond issue and
refunding for fiscal year 2012.
First Southwest Company will assist the City in issuing debt, assisting in establishing
timelines for issuance of debt, perform necessary analysis regarding the financial resources
of the City, coordinate the assembly and transmittal of appropriate information to Bond
Counsel, coordinate the preparation and submission of Notice of Sale, the Preliminary
Official Statement and Official Statement and other marketing documents that may be
required, advise financial publication of a forthcoming sale, coordinate the preparation of
information for presentation to rating agencies, coordinate the receipt of bids and advising
the city of best bid, coordinate the expeditious delivery of the bonds, deliver to the city a
schedule of annual debt service requirements delivered to the purchaser and coordinate the
selection of a paying agent registrar.
Budget & Financial Summary: Funds for this expenditure are budgeted and available in
the various capital project funds where debt will be issued this year.
Attachments:
1. Contract Amendment
41
42
43
April 12, 2012
Consent Agenda Item No. 2i
Pad-Mounted Distribution Transformers
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion on a bid award for the
purchase of various pad-mounted distribution transformers maintained in inventory to HD
Supply Utilities $43,692; Texas Electric Cooperatives $31,650; and Wesco $15,153 for a
total of $90,495.00.
Recommendation(s): Recommend award to the lowest, responsible bidders meeting
specifications as follows:
Item 1: HD Supply Utilities $10,626.00
Item 2: Texas Electric Coop $31,650.00
Item 3: HD Supply Utilities $15,078.00
Item 4: HD Supply Utilities $17,988.00
Item 5: Wesco $15,153.00
TOTAL $90,495.00
Summary: Six (6) sealed competitive bids were received and opened on March 22, 2012.
Upon Council approval, purchase orders will be issued to the vendors recommended for
award. The transformers will be placed and maintained in the electrical inventory and
expensed as necessary.
Budget & Financial Summary: Funds are budgeted and available in the Electrical Fund.
Various projects may be expensed as supplies are pulled from inventory and issued.
Attachments: Bid Tabulation #12-050
44
Order Quantity:6
INVENTORY #:285-086-00031
HD Supply #1 GE Prolec $1,934.00 $11,604.00 $2,416.06 8
HD Supply #2 Cental Maloney $1,771.00 $10,626.00 $2,260.24 10
HD Supply #3 ERMCO $1,843.00 $11,058.00 $2,337.84 8-10
KBS #1 Cooper $2,364.00 $14,184.00 $2,848.60 16-18
KBS #2 ERMCO $1,829.00 $10,974.00 $2,323.84 8-10
Priester-Mell & Nicholson Cental Maloney $1,776.00 $10,656.00 $2,265.24 10
Techline #1 Howard $1,814.00 $10,884.00 $2,302.59 8-10
Techline #2 Howard $1,825.00 $10,950.00 $2,309.04 10-12
TEC #1 GE $1,945.00 $11,670.00 $2,427.06 7
TEC #2 ERMCO $1,804.00 $10,824.00 $2,298.84 8-10
Wesco #1 ABB $1,866.00 $11,196.00 $2,381.00 8-10
Wesco #1 ABB $1,997.00 $11,982.00 $2,494.75 10-12
Low Bid
ITEM NUMBER: 1
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM DESCRIPTION: 25 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
45
Order Quantity:6
INVENTORY #:285-086-00033
HD Supply #1 GE Prolec $2,676.00 $16,056.00 $3,785.47 8
HD Supply #2 Central Maloney $2,513.00 $15,078.00 $3,662.96 10
HD Supply #3 No bid $0.00 $0.00 $0.00 0
KBS #1 Cooper $3,208.00 $19,248.00 $4,325.24 22-24
KBS #2 ERMCO $2,648.00 $15,888.00 $3,790.82 8-10
Priester-Mell & Nicholson Central Maloney $2,520.00 $15,120.00 $3,669.96 8
Techline #1 Howard $2,835.00 $17,010.00 $3,930.08 8-10
Techline #2 Howard $2,904.00 $17,424.00 $3,903.51 10-12
TEC #1 GE $2,590.00 $15,540.00 $3,699.47 7
TEC #2 ERMCO $2,613.00 $15,678.00 $3,755.82 8-10
Wesco #1 ABB $2,574.60 $15,447.60 $3,812.39 8-10
Wesco #2 ABB $2,843.00 $17,058.00 $4,013.18 10-12
Low bid
Wesco #1 originally had low bid of $2452 but took exception to "liquidated damages and shipping liquidated damages".
Per bid specifications, 5% was added to the unit cost and recalculated to $2574.60. TOC was recalculated to $3812.69.
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM NUMBER : 3
ITEM DESCRIPTION: 75 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
46
Order Quantity:15
INVENTORY #:285-086-00032
HD Supply #1 GE Prolec $2,164.00 $32,460.00 $2,998.09 8
HD Supply #2 Central Maloney $2,117.00 $31,755.00 $2,939.85 10
HD Supply #3 ERMCO $2,156.00 $32,340.00 $2,982.26 8-10
KBS #1 Cooper $2,845.00 $42,675.00 $3,677.93 16-18
KBS #2 ERMCO $2,162.00 $32,430.00 $2,988.26 8-10
Priester-Mell & Nicholson Central Maloney $2,123.00 $31,845.00 $2,945.85 10
Techline #1 Howard $2,186.00 $32,790.00 $2,997.31 8-10
Techline #2 Howard $2,258.00 $33,870.00 $3,015.34 10-12
TEC #1 GE $2,123.00 $31,845.00 $2,957.09 7
TEC #2 ERMCO $2,110.00 $31,650.00 $2,936.26 8-10
Wesco #1 ABB $2,215.50 $33,232.50 $3,091.24 8-10
Wesco #2 ABB $2,642.00 $39,630.00 $3,287.27 10-12
Low bid
Wesco #1 originally had tying low bid of $2110 but took exception to "liquidated damages and shipping liquidated damages".
Per bid specifications, 5% was added to the unit cost and recalculated to $2215.50. TOC was recalculated to $3091.24.
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM NUMBER : 2
ITEM DESCRIPTION: 50 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
47
Order Quantity:6
INVENTORY #:285-086-00034
HD Supply #1 GE Prolec $3,108.00 $18,648.00 $4,479.48 8
HD Supply #2 Central Maloney $2,998.00 $17,988.00 $4,328.08 10
HD Supply #3 ERMCO $3,206.00 $19,236.00 $4,567.54 8-10
KBS #1 Cooper $3,516.00 $21,096.00 $4,878.10 22-24
KBS #2 ERMCO $3,181.00 $19,086.00 $4,542.54 8-10
Priester-Mell & Nicholson Central Maloney $3,006.00 $18,036.00 $4,336.08 10
Techline #1 Howard $3,320.00 $19,920.00 $4,662.46 8-10
Techline #2 Howard $3,350.00 $20,100.00 $4,491.09 10-12
TEC #1 GE $3,035.00 $18,210.00 $4,401.21 7
TEC #2 ERMCO $3,140.00 $18,840.00 $4,501.54 8-10
Wesco #1 ABB $3,073.35 $18,440.10 $4,516.98 8-10
Wesco #2 ABB $3,455.00 $20,730.00 $4,601.44 10-12
Low bid
Wesco #1 originally had low bid of $2927 but took exception to "liquidated damages and shipping liquidated damages".
Per bid specifications, 5% was added to the unit cost and recalculated to $3073.35. TOC was recalculated to $4516.98.
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM NUMBER : 4
ITEM DESCRIPTION: 100 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
48
Order Quantity:3
INVENTORY #:285-086-00036
HD Supply #1 No bid $0.00 $0.00 $0.00 0
HD Supply #2 Central Maloney $5,708.00 $17,124.00 $8,595.14 10
HD Supply #3 ERMCO $6,145.00 $18,435.00 $9,215.07 8-10
KBS #1 No bid $0.00 $0.00 $0.00 0
KBS #2 ERMCO $6,096.00 $18,288.00 $9,166.07 8-10
Priester Mell & Nicholson Central Maloney $5,723.00 $17,169.00 $8,610.14 10
Techline #1 Howard $6,715.00 $20,145.00 $9,666.91 8-10
Techline #2 Howard $6,920.00 $20,760.00 $9,392.15 10-12
TEC #1 No bid $0.00 $0.00 $0.00 0
TEC #2 ERMCO $6,015.00 $18,045.00 $9,085.07 7-10
Wesco #1 ABB $5,051.00 $15,153.00 $8,092.13 8-10
Wesco #2 ABB $5,985.00 $17,955.00 $8,732.50 10-12
Low bid
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM NUMBER : 5
ITEM DESCRIPTION: 250 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
49
SUMMARY
Vendor Manufacturer Quantity Unit Price Total Delivery
Item #1
25 KVA Padmount Transformer 240/120 HD Supply Central Maloney 6 $1,771 $10,626 10 weeks
Inventory #285-086-00031
Item #3
75 KVA Padmount Transformer 240/120 HD Supply Central Maloney 6 $2,513 $15,078 10 weeks
Inventory #285-086-00033
Item #4
100 KVA Padmount Transformer 240/120 HD Supply Central Maloney 6 $2,998 $17,988 10 weeks
Inventory #285-086-00034
Total HD Supply $43,692
Item #2
50 KVA Padmount Transformer 240/120 TEC ERMCO 15 $2,110 $31,650 8-10 weeks
Inventory #285-086-00032
Total TEC TEC $31,650
Item #5
250 KVA Padmount Transformer 240/120 Wesco ABB 3 $5,051 $15,153 8-10 weeks
Inventory #285-086-00036
Total Wesco $15,153
Grand Total $90,495
50
April 12, 2012
Consent Agenda Item No. 2j
Reconstruction Program Guidelines Update
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the addition of clarifying
language to the Reconstruction Program guidelines.
Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and Infrastructure,
Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval.
Summary: At their October 27th meeting, the Council approved guidelines for a Housing Rehabilitation
and Minor Repair Loan program as well as for a Housing Reconstruction Loan program. Guidelines for
the Minor Repair and Rehabilitation Loan program allow for refinancing of the participant’s first mortgage
for the purpose of the reduction of monthly payments, term or interest rate. The Reconstruction Loan
Program guidelines approved in October did not include this language.
The rehabilitation and reconstruction programs share the same application and are both classified as
rehabilitation activities by the Department of Housing and Urban Development. Adding the following
refinancing language from the Minor Repair and Rehabilitation Loan Program guidelines to the
Reconstruction Loan Program guidelines would clarify that refinancing of a participants first mortgage is
allowable under this program as well:
“Refinancing of the first mortgage for the purpose of the reduction of monthly payments, term or
interest rate is acceptable, however, refinancing which results in any cash being received by the
homeowner is not allowed.”
While an existing mortgage does not exclude a resident from participating in the Reconstruction Program,
the inability to refinance that mortgage into the program loan would effectively exclude that resident from
participation.
Language will be deleted that restricts the loan term to 30 years. While exceeding a 30 year loan term
would not be desirable, the flexibility of the loan term allows staff to ensure that the homeowner pays no
more than 30 percent of their monthly income on their total house payment.
Budget & Financial Summary: $107,159 of Federal HOME Investment Partnership funds have been
approved in the 2011 Annual Action Plan.
Attachments:
Attachment 1: Home Reconstruction Guidelines
51
Page 1 of 12
Adopted October 27, 2011
CITY OF COLLEGE STATION HOUSING RECONSTRUCTION PROGRAM GUIDELINES
Unless herein stated otherwise, the requirements contained in 24 CFR Part 92 (Home Investment
Partnerships Program) and 24 CFR Part 570 (Community Development Block Grant Program) will be
followed.
A. STATEMENT OF PURPOSE & PROGRAM OVERVIEW
The City of College Station has established a Housing Reconstruction Program (HRP) funded
through the U.S. Department of Housing and Urban Development (HUD) Community Development
Block Grant (CDBG) and Home Investment Partnership Program (HOME). Additionally, the City
may utilize other appropriate local, state, or federal resources that may become available.
The HRP is designed to combine various financial resources necessary to accomplish the
reconstruction of eligible, qualified, owner occupied dwellings once deemed ineligible for the
Housing Rehabilitation and Minor Home Repair Program (HRMHRP). The City's Community
Development staff will assist homeowners in planning, implementing and managing the process to
demolish and reconstruct their substandard dwelling. In addition, the City seeks to impede the
acceleration of slum and blighting influences through this activity, as well as preserve and enhance
neighborhood quality and integrity. Depending upon applicant eligibility and costs of the particular
project, assistance may be available to applicants under the provisions of 24 CFR § 92.254
Qualification as affordable housing: Homeownership and 24 CFR § 570.202, Eligible Rehabilitation
and Preservation Activities. Eligible project activities will comply with the respective program
requirements published in the U.S. Code of Federal Regulations (CFR), as it may be modified over
time. The basic goals of this Program are:
· To preserve and enhance the supply of affordable, decent, safe, and sanitary housing
available to qualified low-income households.
· To provide support, training, and counseling activities to low-income applicants seeking to
reconstruct their substandard homes.
· To provide applicants information regarding loan finance options to accomplish necessary
demolition and reconstruction required to build a single family dwelling that meets all
applicable codes and ordinances.
· To provide applicants information on proactively managing the maintenance of their homes
following reconstruction.
This program is designed to provide technical and financial assistance to low-income, owner-
occupant homeowners seeking to demolish and reconstruct their substandard residential
52
Page 2 of 12
Proposed April 12, 2012
structures into decent, safe and sanitary dwelling units. This program is available on a city-wide
basis and is limited to only those properties located within the municipal boundaries of the city.
Properties that lie partially within the city limits may be considered on a case-by-case basis.
All eligible HRP applicants shall be required to participate in the same homeowner and homebuyer
education and counseling sessions as other housing assistance program applicants.
The HRP financial assistance shall be managed as follows:
Program staff will assist qualified and approved applicants to demolish and reconstruct their
substandard housing by requiring the applicant to enter into a reconstruction assistance
agreement with the City. The agreement will allow the use of program funds for demolition and
reconstruction as well as associated program delivery costs of the project. The agreement must
be approved and executed prior to the commencement of any demolition or construction activities.
All project costs (excluding staff time and soft costs necessary for program delivery) shall be
compiled at project completion into a permanent financing loan, secured by a lien. Repayment of
the loan shall be in accordance with the terms and conditions defined in program legal instruments.
Applicants will have the option of pre-payment of costs at any time during the project, and prior to
permanent financing, if they so desire.
Upon completion of construction activities, applicant shall close on the loan. Assistance will be in
the form of a mixed loan – up to half of the assistance amount capped at $40,000 in the form of a
deferred, 0% interest, forgivable loan amortized using a monthly rate based on the number of
months in a fifteen (15) year lien period. This portion of the loan will be forgiven at this rate over the
fifteen (15) year lien period. The remainder will be in the form of a 3% interest loan with monthly
payments for a specified term.
Front End Ratio: The repayable loan shall be structured to ensure that the total of all principal,
interest, taxes, and insurance (PITI) payments shall not exceed thirty percent (30%) of the
applicant’s gross monthly income.
Back End Ratio: The repayable loan shall also be structured to ensure that the total of all PITI
payments plus consumer debt payments shall not exceed forty-five percent (45%) of the
applicant’s gross monthly income.
The mortgage note and deed restrictions shall be serviced and enforced either by the Community
Development Office, a commercial lending institution, or by a not-for-profit entity.
B. DESIGNATED AUTHORITY
Administrative authority for implementation of this Program will rest with the Office of City Manager
or its designee. The Community Development Office will serve as the designated office for
53
Page 3 of 12
Proposed April 12, 2012
approval of contractual agreements and budget changes as needed to accomplish project
completion, in accordance with Council approved procedures.
The Executive Director of Planning and Development Services (Director) will be responsible for
authorizing the amount of assistance to be made available to the project in accordance with the
implementing procedures. This determination will be based upon evaluations of the costs to be
incurred by providing the housing assistance and upon the demonstrated needs of eligible
applicant(s).
The Director will also be responsible for approval of applicant eligibility for this program and final
approval of selection of applicants to be assisted. This will be based upon relative need of
applicants for the specific housing assistance sought.
C. PROGRAM IMPLEMENTATION PROCESS
Steps in implementing the Program will be as follows:
1. The Community Development Office (CD Office) will create and maintain applications for all
housing assistance programs. All applicants shall submit a completed application to the CD
Office and await an evaluation of eligibility by the appropriate staff member(s). For this
particular Program, applicants are required to hold majority title interest to an improved
property within the corporate limits of College Station, which is their permanent place of
residence, prior to submitting an application. A $20 non-refundable application fee will be
required to process the application under this program.
2. When a determination has been made that the structure is not feasible to rehabilitate to
minimum standards under the City’s Owner-Occupied Rehabilitation Program, staff will
evaluate reconstruction applications for eligibility and prioritize the processing of applications
based upon completeness and accuracy of information/documentation and demonstrated
housing need. Program staff will process applications as expeditiously as possible,
considering funding limitations and other staff responsibilities as assigned.
3. Applicant(s) will be notified by phone and in writing if they are eligible for participation in the
program. If the applicant(s) are not eligible, they will be notified in writing, with an explanation
of why they do not qualify. Non-qualification issues may include (but are not limited to)
income, assets, credit score, deed restrictions, title concerns, environmental concerns and/or
household make-up.
4. Once the applicant is deemed eligible, they will be required to sign an agreement with the City
committing to attend homeowner education classes before commencing with the
reconstruction process of their property. The City will provide homeowner education classes
to explain the financial, tax burden, maintenance and code compliance responsibilities of
homeownership. Only upon completion of the required classes, will the applicant(s) be able to
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continue with the program implementation process. If the applicant decides to discontinue the
homeownership education classes by failure to attend mandatory classes, the City will notify
them in writing that they have been removed from participation in the program.
5. Following completion of the required homeowner education classes, program staff will meet
with the applicant(s) to explain the basic goals and objectives of the Program and further
assess the needs of the applicant(s) household that will occupy the dwelling once completed.
Community Development staff determine whether or not approval of the homeowner’s
replacement housing may be expected to result in the successful and feasible re-housing of
the homeowner. The homeowner’s request may be denied in cases in which the homeowner’s
general health or income level would preclude his or her adequate and responsible operation
of a replacement dwelling; and/or cases in which the costs of the replacement dwelling would
be substantially above the costs of typical cases; and to the extent that the probability of the
City reaching its CDBG/HOME program goals would be endangered due to the cost overruns.
The homeowner will be notified in writing of the determination and if the request is not
approved, the reasons for denial.
6. After the household needs are fully assessed, staff will assess the project site to determine any
additional demolition or reconstruction needs of the home in order to fully realize a decent,
safe and sanitary unit. Program staff will make every effort, while crafting a plan for the home
reconstruction, to incorporate the City’s most current Green Building Standards into the project
scope. Any incentives offered from federal, state or local agencies for conformance with
Green Build Standards shall be accessed by the program as appropriate and when applicable.
7. Applicant(s) will be involved in several meetings with program staff to ensure proper steps are
followed in the reconstruction process of their homes. The applicant may also be required to
accompany program staff to appear before City planning boards and/or commissions to
request variances or approval of special circumstantial development needs.
8. Applicant(s) will be responsible for their own relocation arrangements including costs during
the demolition and reconstruction period. Relocation costs will not be an eligible expense
under this program.
9. Once the reconstruction plan has been completed, and any other City required approvals have
been accomplished, program staff will place the project out for bid to approved contractors in
compliance with the City’s procurement and process regulations. Prior to bid, program staff
will prepare a construction estimate by which to compare submitted bid amounts. Should
submitted bids prove to be more than 10% of the construction estimate, the applicant will have
the option to reject all bids and re-bid the project, or select the lowest responsible bidder (if
program staff deems the lowest responsible bid reasonable within the project estimate).
Applicant (Owner) will then enter into a construction contract with the lowest responsible
bidder (Contractor), allowing the City to be the Owner Representative through the construction
process, attending to progress payments and change orders in a timely manner on behalf of
the Owner.
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10. Program staff will obtain all required close-out documents at project completion and the loan
closing will be scheduled.
11. Homeowners will be required to comply with all terms and conditions of their program
agreement until all of the terms of their loan have been satisfied. Due to the type and source of
funding, homeowners provided assistance through this program can expect rigorous
enforcement of the terms and conditions of their loans.
D. APPLICANT ELIGIBILITY CRITERIA
Eligible applicants of this Program must meet the following qualifications:
1. Applicant(s) must have applied for rehabilitation assistance under the City’s Housing
Rehabilitation and Minor Home Repair Program. Applicant must have been rejected for
rehabilitation assistance on the grounds that the applicant’s occupied dwelling was not feasible
to rehabilitate.
2. Applicant(s) must be an owner occupant of the dwelling for which assistance is requested and
reside within the City of College Station. The dwelling must be the applicant’s principal
residence for a minimum of two (2) years prior to the submission of a completed application for
assistance.
3. Ownership: Applicant(s) must present proof of ownership by General or Special Warranty
Deed. City staff will verify proof of ownership with title searches as necessary on the property
where the dilapidated structure exists and/or the site where the replacement housing will be
built. In situations where the applicant does not have clear title, applicant will be required to
clear title. When meeting this guideline requirement is not feasible, applicant must present
proof of ownership (General or Special Warranty Deed) showing fee simple title of 50% or
more ownership in the applicant's name. (All other title holders will be requested to relinquish
their title rights to the applicant. If 100% title is not gained in this manner, then all other title
holders will be requested to sign applicable project and lien documents to show their consent
to the project.) Applicants with less than 100% fee simple title must have a continuing right to
occupy the premises. Applicant must provide documentation for all existing liens. All current
lienholders will be requested to subordinate their lien position to the City. Upon review and
determination by the Planning and Development Services Director, the City may accept a
lesser lien position if it is determined that the City's low-income affordable housing goals are
being accomplished by the completion of the project.
4. Principal Residence and Homestead: Applicant(s) will be required to certify that they intend to
occupy the new reconstructed dwelling as their principal residence upon project completion.
Occupancy will be determined through verification of utility consumption, and other
verifications determined acceptable and/or necessary by the City, on an annual basis.
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5. Income: An applicant must have a gross income of 80 percent or less than of the College
Station/Bryan area median income as reported by HUD. Income will be determined by the
provisions of 24 CFR § 92.203 (Income determinations) and 24 CFR § 5.609 (Annual income).
6. Assets: Applicants will not be eligible for this Program if, upon application, they have assets
exceeding $20,000 on hand. Retirement funds in IRS recognized retirement accounts and
home equity are excluded. The Director may waive this requirement if necessary to
accomplish other City or program objectives, or under extraordinary circumstances.
7. Credit: Qualified applicants will have an average FICO credit score of no less than 575, with
no bankruptcies, foreclosures, student loan delinquencies, income tax delinquencies, child
support delinquencies or repossessions within the previous two years. The Director may waive
this requirement if necessary to accomplish other City or program objectives, or under
extraordinary circumstances.
8. Employment History: Applicants must have an employment history in the same job, or in the
case of professional, salaried employees (as defined in 29 CFR § 541 meeting any of the
requirements in Subparts B,C,D,E, or F), in the same field of employment, for a minimum of
twelve (12) months.
9. Student Loans: Student loans, which are currently deferred at the time of application, will be
included in the debt ratio calculation as if in repayment status.
10. Citizenship: In order to receive Program assistance, applicants must be United States
Citizens, U.S. Non-Citizen Nationals, or Qualified Aliens as defined by Title IV of the Personal
Responsibility and Work Opportunity Reconciliation Act of 1996. Qualified alien status will be
verified by the Citizenship and Immigration Services division of the U.S. Department of
Homeland Security.
11. Applicant must establish that all property taxes are paid on the property to be vacated (and/or
proposed construction site) and that all other liens are satisfied or released. Applicants owing
delinquent property taxes will only be considered for assistance if they are enrolled in a county
approved tax payment plan. At a minimum, the applicant must have six consecutive months of
timely payments on a payment plan structured to bring taxes current within a two year period.
After project completion, owners are required to certify on an annual basis that taxes have
been paid and hazard insurance policies are current and in effect.
12. Applicants shall provide complete and accurate information regarding their household
composition, household income, and housing situation. Failure to disclose information which
may affect eligibility requirements shall also constitute fraud. Applicants shall be required to
make full restitution to the City in the event applicants provide inaccurate or incomplete
information in order to meet eligibility requirements for the Community Development Office
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housing programs. Requests for further assistance will be denied unless restitution is made in
full.
13. Applicants will agree to conform to College Station Code Enforcement requests prior to being
determined eligible for replacement housing assistance. Applicants agree to maintain dwelling
and exterior grounds in accordance with applicable city ordinances.
G. FEASIBILITY OF RECONSTRUCTION
1. Feasibility of demolition and reconstruction of property to minimum program standards will be
made following a detailed inspection of the property by program staff.
2. Feasibility of reconstruction structures under established program limits will be determined by
an assessment of the following two criteria:
a. For all required repairs and renovations, rehabilitation costs shall exceed 75% of the
total estimated post- rehabilitation value of the structure.
b. The estimate of costs needed for all required demolition and reconstruction must fall
within program limits.
Units not meeting these standards will be determined infeasible for reconstruction assistance
and, therefore, considered only for the Housing Rehabilitation and Minor Home Repair
Program.
H. SELECTION OF RECIPIENTS FOR ASSISTANCE
1. Recipients for assistance of HRP will be taken from the HRMHRP applications of eligible
homeowners residing in substandard or dilapidated structures determined to be infeasible to
rehabilitate.
2. The number of recipients to receive assistance will be subject to general availability of funds.
3. Community Development staff will evaluate all applications of eligible homeowners whose
structures are determined to be infeasible to rehabilitate. Based upon this evaluation, a
recommendation will be made to the Director as to the order of applicants to be assisted.
Generally, those in the most imminent danger to personal health or safety will be extended
priority under the program.
4. Criteria to be used to make this evaluation will include the following items listed in priority
order:
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a. Degree of threat to health and safety of occupants presented by continuance of residing in
the structure. This will include evaluation of factors such as availability of basic services
including water, sewer, electricity, and structural deficiencies of the home.
b. Health and handicapping disabilities of occupants which necessitates the home to be
handicapped accessible.
c. Time and date that all application requirements are met.
d. Time and date of application.
E. ELIGIBLE PROPERTY CRITERIA
Property eligible for Program assistance is subject to the requirements of 24 CFR § 92.254 (Qualification
as affordable housing: Homeownership) and as follows:
1. Location: The Program will be implemented on a city-wide basis within the corporate limits
of the City of College Station. Properties that lie partially within the corporate limits will be
considered on a case-by-case basis. However, program preference will rest with
properties wholly in the City.
2. Property Type: Eligible properties must be improved, single-family residential lots, which
are:
a. The principle residence of the applicant, and
b. Have a structure that has been determined infeasible to rehabilitate by staff, and
c. Have all utility service connections available to the property.
3. Title: The applicant household must hold majority title to the property. An existing
mortgage will not prohibit participation in the program.
4. All eligible properties, following reconstruction, shall not exceed 95 percent of the
maximum amount insurable under Section 203(b) of the National Housing Act (FHA
lending limit) for the College Station/Bryan area.
5. Manufactured Housing: Manufactured housing units are not eligible for program
assistance unless:
a. the property on which the manufactured home sits is owned by the applicant; and
b. the property is properly zoned for single family housing; and
c. the applicant has resided in the home and on that site for not less than two years, prior
to the application date.
F. LOAN INSTRUMENTS
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The HRP shall use loan instruments (real estate lien note, deed-of-trust, mechanic's lien contract,
mechanic's lien note and transfer of lien) adapted to this program in order to provide financial
assistance to eligible applicants and to comply with the provisions of 24 CFR § 92.254(a)(5)(ii)(A)
(Recapture, Net Proceeds).
Assistance will be in the form of a mixed loan – up to half of the assistance amount capped at
$40,000 in the form of a deferred, 0% interest, forgivable loan amortized using a monthly rate
based on the number of months in a fifteen (15) year lien period. This portion of the loan will be
forgiven at this rate over the fifteen (15) year lien period. The remainder will be in the form of a 3%
interest loan with monthly payments for a specified term.
Affordability shall be determined by ensuring the total PITI (principal, interest, taxes, and
insurance) payment (front ratio) of the 0% repayable loan is not more than 30% of the monthly
income of the eligible applicant. With Director approval, the upper percentage may be slightly
exceeded under extenuating circumstances that demonstrate the buyer’s ability to handle higher
payments. The maximum total debt-to-income ratio (back ratio) is 45% (depending on credit
score, Director may require a lower percentage). The amount of the 0% interest deferred loan will
be the remainder between the cost of reconstruction and the repayable loan.
Program loan instruments shall require that the property must be maintained to meet all applicable
City codes, including code enforcement ordinances, community appearance and development
standards.
Loan
Amount: $110,000 maximum (construction and demolition costs);
Interest: 3% interest repayment portion and 0% interest forgivable portion
capped at $40,000
Forgivable Loan Repayment: Amortized using a monthly rate based on the number of months in
a fifteen (15) year lien period. This portion of the loan will be
forgiven at this rate over the fifteen (15) year lien period. Un-
forgiven portion will be due in full when borrower no longer
owner-occupies the structure.
Repayable Loan Repayment: Due monthly as agreed in the loan documents or 100% due upon
sale (to the extent proceeds are available);
Lien holder Position: First;
Owner Occupancy Required: On the date the homeowner ceases occupying the property as a
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primary residence (i.e., rental, gift, death, abandonment), the
deferred and repayable loans will become due and payable to the
City except for deployed military personnel.
Refinancing of the first mortgage for the purpose of the reduction of monthly payments, term or
interest rate is acceptable, however, refinancing which results in any cash being received by the
homeowner is not allowed.
The City shall have the prior right to purchase the ownership interest in the property from the initial
HRP homeowner for the amount specified in a firm contract between the homeowner and a
prospective buyer. The City shall have 10 business days after receiving notice of the firm contract
to decide whether to exercise its right and 60 additional calendar days to complete closing of the
property.
Military Deployment - In the event that the homeowner is deployed on active duty, the
homeowner may, at their discretion, rent the home during the time of deployment to an income-
eligible applicant if the homeowner's monthly mortgage payment will exceed 30% of gross monthly
income after deployment. The maximum rent will be determined by published maximum HUD rents
for the area. The Community Development Office will verify income eligibility of the rental applicant
and will file a copy of the deployment orders in the homeowner's client file. If the home is rented to
an income-eligible applicant, or is occupied by the homeowner's dependents, the rehabilitation
loan will continue to be deferred.
I. FORMS OF ASSISTANCE AND ALLOWABLE EXPENSES
1. The primary form of general housing reconstruction assistance will be federal CDBG and/or
HOME funds to pay for eligible program costs. The allowable budget authority for
reconstruction assistance shall not exceed One Hundred Ten Thousand and No/100 Dollars
($110,000.00) per applicant for eligible project costs (excluding program staff costs). Since
each reconstruction project is unique in preparation, size and duration, additional costs may be
required to carry a project from commencement to completion. These additional costs will be
financed by owner proceeds or by an additional loan from a private lender. Under no
circumstances will the owner be able to finance more debt than is allowed under Program debt
to income ratios.
2. The City of College Station shall hold first lien position on the loan for the duration of the lien
period. However, in extreme and isolated situations where first lien position is not feasible, the
City may accept a lower lien position subject to the review and approval of the Director. The
lien shall be released upon repayment. The full amount of assistance may be repaid at any
time; however, the assistance must be repaid in full when the homeowner no longer occupies
the residence.
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3. Program intent is to maintain owner-occupancy in the reconstructed dwellings. In the event of
a sale, transfer of ownership or the property ceases to be owner occupied during the lien
period, the following conditions must apply to avoid default:
a. The owner must sell or offer the assumption of the loan to a low/moderate income
household for their homestead and approved by the Director; and
b. The owner shall give the city a first right of refusal to purchase the ownership interest
in the property from the homeowner for the amount specified in a firm contract
between the homeowner and a prospective buyer. The city shall have 10 business
days after receiving notice of the firm contract to decide whether to exercise its right
and 60 calendar days to complete closing of the property.
4. If within the lien period the homeowner defaults on the loan, the loan will be called due in full
and foreclosure proceedings may be initiated. The City will make every effort to work with the
homeowner to avoid foreclosure and will examine each situation on a case by case basis.
5. Allowable expenses will include:
a. Replacement housing to be used for one of the following re-housing options:
i. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING
constructed on the ORIGINAL SITE (LOT) of the dwelling vacated by the
homeowner,
ii. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING
constructed on an ALTERNATE SITE in the City of College Station provided
by the homeowner,
iii. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING
constructed on a SITE ACQUIRED where subject property is not appropriate
for redevelopment and with the agreement that the homeowner will trade lots
with the City, if available, or
iv. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING FOR
SALE in the City of College Station that meets the City’s Structural Standards
Code (all Down-Payment Assistance Program standards will apply to the
home inspection).
b. Cost of lot clearance, demolition, and clearance of the dilapidated structure, and
preparation of job site for new replacement dwelling.
c. Cost of utility and appliance transfers and hookups as necessary.
d. Closing and settlement costs related to purchase of replacement dwelling.
e. Other expenses determined by the City to be necessary to facilitate the relocation of
the homeowner.
6. Community Development staff will also provide assistance and counseling to applicants as
needed, including the following:
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a. Information on the program and re-housing options available.
b. Assistance in acquisition or soliciting bids for construction of replacement housing.
c. Assistance in contractual compliance between homeowner and contractor.
d. Assistance in inspection of construction of replacement dwelling, if applicable.
e. Assistance to applicant in evaluation of future housing cost burdens.
J. RECONSTRUCTION AGREEMENT
Each applicant assisted through this Program will sign a Reconstruction or Re-Housing Agreement
with the City which defines the overall terms and conditions of the City providing the HRP
assistance. Other construction documents will be required to be executed by the applicant during
the reconstruction assistance process, but the Reconstruction Agreement will be solely between
the City and the applicant, and will be the primary instrument submitted for City Manager approval,
before the project may commence.
K. FINAL INSPECTION - CERTIFICATE OF OCCUPANCY
The City of College Station will be responsible for final inspection of all housing units made
available through the program to determine that the unit meets all City of College Station and HUD
requirements. Final payment will not be made until the City of College Station has issued a
Certificate of Occupancy for the reconstructed unit and all items identified in a punch list have been
corrected. The owner will also be required to sign-off on the final progress payment document to
the contractor. The Certificate of Occupancy will serve as evidence to HUD of the City's
determination that the reconstructed structure is no longer substandard, but has become code
compliant and a decent, safe, and sanitary dwelling.
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April 12, 2012
Regular Agenda Item No. 1
Century Hill Development – Public Utility Easement Abandonment
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning:
1. A 0.58 acre portion of a variable width public utility easement, which is located on
portions of Lots 2, 3 and 4 of the Century Hill Development Subdivision according to
the plat recorded in Volume 7623, Page 231 of the Deed Records of Brazos County,
Texas.
2. A 0.19 acre, 20-foot wide public utility easement, which is located on portions of Lots
1 and 2 of the Century Hill Development Subdivision according to the plat recorded
in Volume 7623, Page 231 of the Deed Records of Brazos County, Texas.
3. A 0.08 acre portion of a 20-foot wide public utility easement, which is located on a
portion of Lot 7 of the Century Hill Development Subdivision according to the plat
recorded in Volume 7623, Page 231 of the Deed Records of Brazos County, Texas
and described in Volume 612, Page 589 of the Deed Records of Brazos County,
Texas.
4. A 1,652 square foot portion of a 10-foot wide public waterline easement, which is
located on a portion of Lot 7 of the Century Hill Development Subdivision according
to the plat recorded in Volume 7623, Page 231 of the Deed Records of Brazos
County, Texas and described in Volume 351, Page 182 of the Deed Records of Brazos
County, Texas.
Relationship to Strategic Initiatives: N/A
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This easement abandonment accommodates future development of these
subject tracts. An 8-inch sanitary sewer main exists in the 0.58 acre portion of a variable
width public utility easement as described above and is in the process of being removed and
re-located. The City has received a cash surety to assure the completion of the sanitary
sewer removal and re-location, as well as a temporary blanket easement to cover the
sanitary sewer removal and re-location. There are no public or private utilities in the other
subject easement to be abandoned.
Budget & Financial Summary: N/A
Attachments:
1. Attachment 1 - Vicinity Map
2. Attachment 2 - Location Map
3. Attachment 3 - Ordinance
4. Attachment 4 - Ordinance Exhibit "A"
5. Attachment 5 - Application for Abandonment (On file with the City Secretary)
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April 12, 2012
Regular Agenda Item No. 2
1017 Fairview Owner Agreement – Home Reconstruction Loan Program
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding approval of the Owner
Agreement for the Home Reconstruction Loan Program activity at 1017 Fairview
Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and Infrastructure,
Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval.
Summary: Summary: At their October 27th meeting, the Council approved guidelines for a Home
Reconstruction Loan Program. The guidelines make reconstruction an option for clients unable to
rehabilitate their homes under the City’s Home Rehabilitation Loan Program. Homes would are
reconstructed with HOME Investment Partnership Grant Funds through an agreement between the home
owner, the City as project manager, and the successful contractor.
The owner of 1017 Fairview has applied to the program and met all program criteria. Rehabilitation of the
structure at 1017 Fairview was deemed to be infeasible and staff recommends a Reconstruction Loan
activity under the HOME Reconstruction Loan Program.
Main provisions of the Owner Agreement include:
· Assistance of up to $110,000 to demolish and reconstruct the dwelling at 1017 Fairview for owner
occupancy. Staff estimates a bid of $79,000.
· Assistance of up to $40,000.00 as specified in the City’s Program for the actual pay off amount of
any other liens or mortgages. The property currently has a mortgage lien of approximately
$28,000.
· Assistance will be in the form of a mixed loan – up to half of the assistance amount capped at
$40,000 in the form of a deferred, 0% interest, forgivable loan amortized using a monthly rate
based on the number of months in a fifteen (15) year lien period. This portion of the loan will be
forgiven at this rate over the fifteen (15) year lien period. The remainder will be in the form of a
3% interest loan with monthly payments for a specified term.
· The Owner will be responsible for their own voluntary relocation arrangements, including any and
all moving fees. Relocation costs are not an eligible expense under this Program.
Budget & Financial Summary: $107,159 of Federal HOME Investment Partnership funds have been
approved in the 2011 Annual Action Plan.
Attachments:
Attachment 1: Owner Agreement for Reconstruction Loan Program activity at 1017 Fairview
Attachment 2: Timeline for Reconstruction Activity at 1017 Fairview
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