HomeMy WebLinkAbout01/12/2012 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
Dec 8 Workshop 8
Dec 8 Regular 13
Dec 15 Executive Session 20
Dec 15 Joint Meeting 22
Consent No. 2b - Electric System Right-of-Way Clearing
Coversheet Electric tree trimming 24
ROW Tree Trimming Resolution - Signed 25
12-022 tabulation 26
Consent No. 2c - Rental of Heavy Machinery
Coversheet revised 30
Renewal Agreement 31
Consent No. 2d - MDT System Replacement
Coversheet revised 33
Consent No. 2e - Northgate Street Meter Contract
Coversheet revised 34
map 35
Consent No. 2f - Microsoft Enterprise Software Agreement with
Dell - Amendments
Coversheet_EA Amendments revised 36
Program Signature Form 37
Amendment M23 39
Amendment M71 40
Amendment W21 41
Consent No. 2g - Approval of Interconnection Agreement with
Bryan Texas Utilities
Coversheet - BTU Transmission Interconnection
Agreement revised 51
Consent No. 2h - Approval of Interconnection Agreement with
Entergy Texas, Inc.
Coversheet - Entergy Transmission Interconnection
Agreement revised 52
Consent No. 2i - Agreement with the Brazos Valley Softball
Umpires Association for Officiating Services for City Athletic
Leagues and Programs
Coversheet BVSUA revised 53
1 - Contract Number 12-093 revised 54
Consent No. 2j - Chimney Hill Shopping Center Lease Renewal
Cover Sheet revised 62
Lease Extension 63
Regular No. 1 - Public Hearing on Rezoning for 1401 Arnold
Road
1
Coversheet revised 69
Background 74
Maps and Photos 75
P&Z Minutes 77
Ordinance 79
Regular No. 2 - College Station Medical District Plan– Adoption
and Implementation Update
Coversheet revised 2 88
Map 91
Stakeholder Updates 92
Regular No. 3 - Council Strategic Plan – Diverse Growing
Economy Strategy Discussion
Coversheet revised 2 94
2
Mayor
Nancy Berry
Mayor Pro Tem
Dave Ruesink
City Manager
David Neeley
Council members
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie M. Schultz
Agenda
College Station City Council
Regular Meeting
Thursday, January 12,2012 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentations and Recognitions:
*:* Presentation of the Texas Amateur Athletic Federation Silver Member City Award and individual
service awards to the Parks and Recreation Department.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a.Presentation, possible action, and discussion of minutes for:
December 8,201 1 Workshop and Regular Council Meeting
December 15,201 1 Executive Session and Special Joint Meeting with City of Bryan
City Council Regular Meeting Page 2
Thursday, January 12,20 12
b. Presentation, possible action and discussion regarding the resolution awarding a three year contract
(contract no. 12-055; bid no. 12-022) for Electric System Right-of-way Clearing and Tree Trimming to
Rios Tree Services, Inc. in the amount of $1,294,002.40. This item is also on the Workshop Agenda -
Item 4.
c. Presentation, possible action, and discussion on the renewal for the rental of heavy equipment with
Mustang Rental Services of Bryan, TX in the amount of $75,000 annually.
d. Presentation, possible action, and discussion regarding approval for the purchase of the equipment and
services for upgrade of the Mobile Data Terminal (MDT) System from Moseley Associates for an amount
not to exceed $268,156.95.
e. Presentation, possible action, and discussion regarding a contract to upgrade the Northgate Street Meter
System with IPS Group, Inc. in the amount of an initial one-time cost of $88,614 and an on-going annual
cost of $20,475.
f. Presentation, possible action, and discussion on approval of an Amendment to the Enterprise Agreement
(EA) for Microsoft software.
g. Presentation, possible action, and discussion regarding an electric transnlission Interconnection
Agreement with Bryan Texas Utilities (BTU).
h. Presentation, possible action, and discussion regarding approval of an electric transmission
Interconnection Agreement with Entergy Texas, Inc. (ETI)
i. Presentation, possible action, and discussion regarding renewal of an Agreement for Services with the
Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues,
programs and tournaments (Contract Number 12-093) in an amount not to exceed $190,000.00 per year.
j. Presentation, possible action and discussion on a one year lease extension for Gambro Healthcare of Texas
(aka DaVita, Inc.) in the Chimney Hill Shopping Center. Effective August 2012, the minimum monthly
rent will increase from $2 1,53 1.61 to $22,177.09.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
City Council Regular Meeting Page 3
Thursday, January 12,20 12
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12,
"Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of
the City of College Station, Texas by rezoning 17.07 acres located at 1401 Arnold Road, generally
located west of the College Station Medical Center and south of the Southwood Community Park, from
R-1 Single-Family Residential to PDD Planned Development District.
2. Presentation and discussion regarding the College Station Medical District Master Plan.
3. Presentation, possible action, and discussion regarding the Council's Strategic Plan (2012), Policy
Action Plan of Work, and strategies related to Diverse Growing Economy Strategic Initiative.
4. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, January 12, 2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 6th day of January, 2012 at 5:00 p.m.
City secre6d-$
L
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website,
www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on January 6, 2012 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by
Dated this day of ,2012 By
Subscribed and sworn to before me on this the day of ,2012.
City Council Regular Meeting
Thursday, January 12,20 12
Notary Public - Brazos County, Texas My commission expires:
Page 4
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-35 17 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.~ov . Council meetings are broadcast live on Cable Access Channel 19.
January 12, 2012
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
· December 8, 2011 Workshop and Regular Council Meeting
· December 15, 2011 Executive Session and Special Joint Meeting with City of Bryan
Attachments:
· December 8, 2011 Workshop and Regular Council Meeting
· December 15, 2011 Executive Session and Special Joint Meeting with City of Bryan
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MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
DECEMBER 8, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, arrived after roll call
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Tanya McNutt, Deputy City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 2:27 p.m. on Thursday, December 8, 2011 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Reception to honor service award recipients and Employee of the Year nominees.
· Jay Socol, Director of Public Communications stated that employees with 5, 10
and 15 years were recognized at departmental ceremonies. A list of those
employees can be found in the program for today’s presentation.
2. Presentation of service awards for employees with 20 and more years of service,
recognition of Employee of the Year nominees, and announcement of Employee of the
Year.
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· Presentation of awards to employees with 20, 25, 30 and 35 years of service was
made by City Manager David Neeley and Mayor Berry. Mr. Neeley gave a
special thanks to the honorees for their dedication and years of service to the city.
· Mr. Socol recognized all Employee of the Year nominees. Mayor Berry and City
Manager Neeley presented nominees with plaques.
· Employee of the Year Award was presented to Celia Hernandez from the City
Manager’s Office by Mayor Berry and Mr. Neeley.
Workshop recessed at 2:50 p.m. for an Employee Recognition Reception. Meeting called back in
session at 3:23 p.m.
3. Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2c, 2q, 2r were pulled for clarification. Councilmember Brick requested that item 2q be
pulled for a separate vote, and that she would be abstaining.
2c: Police Chief Jeff Capps stated in regards to the amendments proposed, all approval will be
brought to Council for review.
2q: Assistant City Manager Frank Simpson stated that the estimated economic impact from out
of town teams would be unknown and difficult to estimate, until the teams attending the bowl are
selected. Brandon Webb, Blinn College, stated that the selection process for determined the
bowl teams is conducted by the NJCAA. The city will be a sponsor of the event, while Blinn
College will plan and run the event.
2r: Assistant City Manager Frank Simpson stated that the Convention and Visitors Bureau uses
the building, owned by the city, rent free and the normal operating and maintenance cost is
covered by the CBV. True capital expenditures are the responsibility of the City, as typical of
most commercial leasing agreements. Mr. Simpson also stated that the building itself is not a
part of the Chimney Hill complex located on the same property.
4. Presentation, possible action, and discussion regarding an update provided by the
Convention and Visitors Bureau (CVB) on the progress made since the recent CVB Audit.
Shannon Overby, Executive Director of the Convention and Visitors Bureau presented to the
Council further details of the CVB’s progress and efforts to correct findings reported to council
during the last audit. Ms. Overby outlined five major points to include; developing a new
method for reporting the CVB’s impact to all funding partners, updating the Employee Hand
Book and Policy & Procedures Manual, making a cultural change within the organization, using
check signing controls, which requires two signatures on all checks, and the completion of
backup access to all financial records. Benchmarks for the year 2012 will include focusing on
target market areas, servicing the groups coming into the community for repeat business,
utilizing existing venues, cooperative marketing efforts, online focus through the CVB website
and social media, and carrying over the Relax, Kick your feet up and Enjoy the rewards
Campaign, for booking future events, into 2012. An improved reporting mechanism was also
presented to council for review. Ms. Overby also addressed the issue brought up by the Audit
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WKSHP120811 Minutes Page 3
Committee in regards to the previous process for reporting numbers of rooms booked. The CVB
now monitors room pick-up and tracks the actual numbers directly from the hotels. The
estimated numbers are then adjusted to reflect the true numbers of rooms occupied with bodies.
Jeff Kersten, Executive Director, Fiscal Services, added that private companies who provide
auditing services, to include investigating the practices of hotel reporting procedures, are an
option. The city has had conversations with at least one company previously. Staff will continue
to look at these companies in the future as a possibility. Ty Elliott, City Auditor, added that
when conducting the initial audit of the CVB, the idea of using these companies was looked at,
but it must be noted that Hotel Occupancy Tax funds might not be authorized by law to cover the
cost of these companies.
5. Presentation, possible action, and discussion on an overview of the employee benefits
plan.
Alison Pond, Director of Human Resources & Risk, present an overview of the 2012 employee
benefits plan. The City of College Station’s health plan is self-insured and administered by Blue
Cross and Blue Shield. Being self-insured, the City also purchases stop loss (reinsurance) to limit
the risk of the cost of high dollar claims. The 2012 plan year projected costs are based on a
monthly average of 840 employees, retirees and COBRA participants. This represents a cost to
the City of approximately $807 per employee per month, or $9684 per employee per year.
Claims projections include a 9% increase over 2011, which trends with the national average.
Ms. Pond added that retirees are eligible at the time of their retirement, to access the city’s health
plan. Retirees receive health care at a retiree rate different from current employees until the age
of 65, when they become eligible for medicare.
6. Council Calendar
· December 9-1 0 Christmas at the Creek, Wolf Pen Creek Park
· December 15 Groundwater Conservation District Board Meeting in Council Chambers
at 3:00 p.m.
· December 15 Planning & Zoning Commission Meeting in Council Chambers at 6:00
p.m.
· December 23 City Offices Closed for Christmas - HOLIDAY
· December 26 City Offices Closed for Christmas- HOLIDAY
· January 2 City Offices Closed for New Years- HOLIDAY
Council reviewed the Council calendar.
7. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Council requested a future work shop item in regards to outsourcing services for the city’s
recycling program.
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Council requested that staff provide review of the city’s comprehensive street parking plan,
starting with school zones.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of
Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA,
BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau,
Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, National League of
Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for
Council of Governments, Signature Event Task Force, Sister City Association, TAMU
Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of
Adjustments.
Councilmember Brick reminded Council that the Bicycle, Pedestrian and Greenways Advisory
Board’s driving Greenways Tour will be on December 13th at 3:00, starting at City Hall.
Councilmember Fields stated that the Arts Council of the Brazos Valley made decisions on an
updated budget that would create a reserve fund out of unexpended monies.
Councilmember Lyles updated Council on the previous Brazos County Health Board meeting,
where the primary topic of discussion was food establishment inspections. The Health Board also
approved changing their meeting time from 5:30 to 6:00 p.m.
Councilmember Ruesink attended the Sister Cities Home Tour on Tuesday night.
9. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.072-Deliberation Regarding Real Property, the College Station City Council convened into
Executive Session at 4:58 p.m. on Thursday, December 8, 2011 in order to continue discussing
matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-
CV361
· Chavers et al v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922
· College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023
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· Woodruff v. College Station, Cause No. 10-000515-CV-272
· Ongoing criminal investigation of municipal court missing funds
· Legal issues related to Public Works’ employee complaint
· Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-
CV-272, in the 272nd District Court of Brazos County, Texas.
B. Consultation with Attorney to seek legal advice; to wit:
· Legal issues regarding possible revenue sharing and legislation in bio-corridor
C. Deliberation Regarding Real Property; to wit:
· Property located generally northwest of the intersection of First Street and Church
Avenue in College Station
The Executive Session adjourned at 7:00 p.m. on Thursday, December 8, 2011.
No action was required from Executive Session.
12. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 9:45 p.m. on Thursday, December 8, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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RM120811 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
DECEMBER 8, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Tanya McNutt, Deputy City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:05 p.m. on Thursday, December 8, 2011 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
Citizen Comments
There were no Citizen Comments.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
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· November 21, 20 1 1 Workshop and Regular Council Meeting
2b. Presentation, possible action, and discussion on an Ordinance 2011--3384 making the
following changes to the City's General Election pursuant to Senate Bill 100, Eighty-Second
Regular Legislature: moving the City's General Election day to the first Tuesday after the
first Monday in November; establishing an effective date; and providing for severability.
Presentaci6n, posible accibn, y discusion sobre una ordenanza 2011-3384, para realizar los
siguientes cambios a las Elecciones Generales de la Ciudad de acuerdo a1 Proyecto de Ley
del Senado numero 1, de la Asamblea legislativa Regular numero ochenta y dos:
cambiando el dia de las Elecciones Generales de la Ciudad a1 primer martes despuks del
primer lunes en noviembre; estableciendo una fecha efectiva; y estableciendo provisiones
divisibles.
2c. Presentation, possible action, and discussion considering Ordinance 2011-3385,
amending Chapter 1, Section 16, "Firearms" of the College Station Code of Ordinances.
2d. Presentation, possible action, and discussion on consideration of Ordinance 2011-3386,
amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the
Traffic Control Device Inventory, Schedule V (School Zones).
2e. Presentation, possible action and discussion regarding Resolution 12-08-11-2e,
approving the purchase of various major equipment for the expansion of College Station
Switch Substation totaling $510,023.00 and approval of a resolution declaring intention to
reimburse certain expenditures with proceeds from debt.
2f. Presentation, possible action and discussion regarding the approval of Resolution 12-08-
11-2f, accepting from the Texas Division of Emergency Management (TDEM) the 201 1
Homeland Security Grant Program Subrecipient of $50,743, naming a City staff member
as manager of those grant funds, and approving the 2011 City of College Station
Equipment List (SHSP-LETPA) for purchase.
2g. Presentation, possible action and discussion on Resolution 12-08-11-2g, awarding a
Construction Contract (12-031) to Follis-Cole Construction, LLC, in the amount of
$162,899.69 for the Emerald Forest Drainage Improvements Project.
2h. Presentation, possible action, and discussion regarding Resolution 12-08-11-2h,
approving the professional services contract (Design Contract 12-008) with Bleyl and
Associates in the amount of $95,749.80, for the design of the Plantation Oaks Waterline
(WF1433732).
2i. Presentation, possible action, and discussion regarding Resolution 12-08-11-2i,
approving the construction contract (Contract 12-030) with Dudley Construction in the
amount of $712,656.42, for the construction of the Stephen C. Beachy Central Park
Improvements project (PK 1001) which includes the replacement of the existing
concessions facility at the softball fields.
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2j. Presentation, possible action and discussion on renewing the annual contract for
gasoline and diesel fuel (Contract #l0-054) with Brenco Marketing Corporation for one
year; and authorize the annual estimated expenditures of $1,552,000.00.
2k. Presentation, possible action, and discussion regarding a Service Contract with
Payment Processing Inc. for Electronic Credit Card Processing and Merchant Account
Services for an initial three (3) year term with estimated banking fees and service charges
not to exceed $750,000 annually; and authorization for the City Manager to approve
related Billing Schedules as needed from time to time.
21. Presentation, possible action, and discussion regarding adoption of the 2012 Annual
Council Calendar.
2m. Presentation, possible action, and discussion regarding an annual price agreement with
Daco Fire Equipment, in the amount of $74,175.93 for personal fire protective equipment.
2n. Presentation, possible action, and discussion on approving the Stop Loss reinsurance
for the City's self-funded health plan with Blue Cross and Blue Shield of Texas (BCBS) for
the period of January 1, 2012 through December 31, 2012. The estimated annual premiums
are $552,888.
2o. Presentation, possible action, and discussion on approving projected claim expenditures
for the period of January 1, 20 12 through December 31, 2012. The projected amount for
claims is $7,008,750.
2p. Presentation, possible action, and discussion regarding contract renewal for Third-
Party Claims Administration with AS&G Claims Administration Inc., for an annual
expenditure of $52,000.
2q. Presentation, possible action, and discussion regarding a proposal to bring an annual
National Junior College Athletic Association Football Bowl Game to Bryan-College
Station.
2r. Presentation, possible action, and discussion regarding the lease agreement between the
City of College Station and the Brazos Valley Convention and Visitors Bureau (CVB).
2s. Presentation, possible action, and discussion on a bid award for the purchase of steel,
fiberglass, and concrete electric distribution poles to KBS Electric $105,520; HD Utilities
$136,230; Techline $7,467; and StressCrete $244,280 for a total of $493,497.00.
Items 2q, 2r were pulled for a separate vote.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Lyles, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, less items 2q and 2r. The motion carried unanimously.
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(2r)MOTION: Upon a motion made by Councilmember Lyles and a second by Mayor Berry,
the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting
against, to approve the Consent Agenda Item 2r. The motion carried.
(2q)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Schulz, the City Council voted five (5) for and one (1) opposed, with
Councilmember Fields voting against and Councilmember Brick recusing herself, to approve the
Consent Agenda Item 2q. The motion carried.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion on Ordinances 2011-3387,
and 2011-3388, amending Chapter 3, "Building Regulations" of the Code of Ordinances of
the City of College Station, Texas, adopting the 2012 lnternational Building Code and the
2011 National Electrical Code and Chapter 6, "Fire Protection" of the Code of Ordinances
of the City of College Station, Texas, adopting the 2012 International Fire Code and 2012
Life Safety Code.
At approximately 7:37 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:38 p.m.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Ruesink, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields
voting against, to adopt Ordinances 2011-3387, and 2011-3388, amending Chapter 3, "Building
Regulations" of the Code of Ordinances of the City of College Station, Texas, adopting the 2012
lnternational Building Code and the 2011 National Electrical Code and Chapter 6, "Fire
Protection" of the Code of Ordinances of the City of College Station, Texas, adopting the 2012
International Fire Code and 2012 Life Safety Code. The motion carried.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2011-
3389, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official
Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning
1.97 acres located at 300 Texas Avenue South from C-1 General Commercial and R-4
Multi-Family to PDD Planned Development District.
At approximately 7:47 p.m., Mayor Berry opened the Public Hearing.
Derek Walton, 708 North Ave, Bryan, Texas, representative of Jones and Carter, the engineering
firm representing the applicant, is present to answer questions.
Jim Ross, member, Planning & Zoning Commission, stated that the Commission recommends
Council approve this item.
There being no further comments, the Public Hearing was closed at 7:53 p.m.
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MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Fields, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-
3389, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning
Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 1.97 acres
located at 300 Texas Avenue South from C-1 General Commercial and R-4 Multi-Family to
PDD Planned Development District. The motion carried unanimously.
3. Public Hearing, presentation, possible action and discussion of Ordinance 2011-3390,
amending Chapter 10 ''Traffic Code", to remove parking along the south side of Gilchrist,
west side of a section of Ashburn, and within 30 feet of the intersections of Gilchrist with
Ashburn and Marsteller.
At approximately 7:59 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:00 p.m.
Nick Reeves, Assistant Principal, College Hills Elementary stated that school staff and the
College Station Independent School District both support this amendment.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-
3390, amending Chapter 10 ''Traffic Code", to remove parking along the south side of Gilchrist,
west side of a section of Ashburn, and within 30 feet of the intersections of Gilchrist with
Ashburn and Marsteller. The motion carried unanimously.
4. Public Hearing, presentation, possible action and discussion of an ordinance amending
Chapter 10 "Traffic Code", to remove parking along sections of Graz, Vienna, and Arnold
streets in the Edelweiss subdivision.
At approximately 8:12 p.m., Mayor Berry opened the Public Hearing.
Logan Freeman, 3618 Vienna Drive, President of Edelweiss HOA, stated that he mailed letters to
residents regarding this amendment and received a 3 to 1, yes to no ratio. Mr. Freeman requests
that the council approve this item. Mr. Freeman also stated that the ration of owners to renters is
approximately fifty/fifty, with small families being in the slight majority. He also stated that the
driveways will easily fit four cars, not including in the garage, depending on the car size.
Steve Strong, 2503 Whispering Oaks Circle, Bryan, Texas, owner of 3600 Vienna, said he had
no opportunity before the notice of this hearing sent by the city, to vote on this amendment and
there were a number of home owners who were not given the opportunity to participate in the
process. He asked Council to consider tabling this item and review it again after following
proper procedure. Mr. Strong spoke with staff and was advised that Planning & Development
Services obtains votes from all owners. Mr. Strong also noted that it is still manageable for Fire
and EMS to navigate this section as agreed by the City’s Fire Dept.
17
RM120811 Minutes Page 6
Matt Cope, 1207 Lancelot, Vice President of Community Relations for the TAMU Student
Senate, stated he was present to represent the student body on the matter of parking restrictions
as a whole. Mr. Cope stated that the student body is opposed to this amendment as a whole. He
also said that the pictures presented by staff do not represent a need for the restrictions. Mr. Cope
stated that being able to park four vehicles in one driveway is not practical especially with
households of students. Mr. Cope requests that this item be postponed. This item was not voted
on by the Student Senate, and was brought to the attention of the Executive Members of the
Student Senate by Mr. Steve Strong.
Thomas Mather, 945 Dove Landing, former HOA member, stated that the HOA can only put
parking restrictions on the home owners property and that is why they came to the city for help.
Mr. Mather stated that the HOA did due diligence and preformed every requirement given by the
city to have this issue brought to Council.
Hassau Charara, 3609 Vienna Drive, stated that other than the initial contact the HOA made with
him, he heard nothing regarding this matter. He has concerns about where the overflow created
by taking away the parking will park. This amendment would cause parking on his side of the
street to increase and create a safety hazard by blocking the view on his street where children
frequently play.
There being no further comments, the Public Hearing was closed at 9:05 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Lyles, the City Council voted 7 for and 0 opposed, to table the ordinance amending Chapter 10
"Traffic Code", to remove parking along sections of Graz, Vienna, and Arnold streets in the
Edelweiss subdivision for future discussion. The motion carried unanimously.
5. Public Hearing, presentation, possible action, and discussion on Ordinance 2011-3391, of
the City of College Station declaring certain goods-in-transit to be subject to taxation by
the City of College Station and not exempt from taxation under the Super Freeport
exemption contained in Texas Tax Code Section 11.253.
At approximately 9:28 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:28 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Lyles, the City Council voted 6 for and 1 opposed, to adopt Ordinance 2011-3391, of the City of
College Station declaring certain goods-in-transit to be subject to taxation by the City of College
Station and not exempt from taxation under the Super Freeport exemption contained in Texas
Tax Code Section 11.253. The motion carried.
6. Presentation, possible action, and discussion regarding approval of Resolution 12-08-11-
06, changing the sales price of cemetery spaces for the College Station Municipal Cemetery
System.
18
RM120811 Minutes Page 7
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Lyles, the City Council voted 7 for and 0 opposed, to adopt Resolution 12-08-11-06, changing
the sales price of cemetery spaces for the College Station Municipal Cemetery System. The
motion carried unanimously.
7. Presentation, possible action, and discussion on appointments to the Sunset Advisory
Commision.
By majority consent, Council appointed Ann Marsh, Kay Parker and Betty Trost to the Sunset
Advisory Commission.
8. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 9:45 p.m. on Thursday, December 8, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
19
SES121511 Minutes Page 1
MINUTES OF THE SPECIAL CITY COUNCILMEETING
CITY OF COLLEGE STATION
DECEMBER 15, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Mary Ann Powell, Deputy City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Special Executive Session of the College Station City Council was
called to order by Mayor Nancy Berry at 12:10 p.m. on Thursday, December 15, 2011 in the
Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station,
Texas 77842.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, the
College Station City Council convened into Executive Session at 12:10 p.m. on Thursday,
December 15, 2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek legal advice; to wit:
· Legal Issues regarding possible revenue sharing and legislation in bio-corridor
The Executive Session adjourned at approximately 12:45 p.m. on Thursday, December 15, 2011.
20
SES121511 Minutes Page 2
3. Action on Executive Session.
No action was required from Executive Session.
4. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the Special Executive
Session of the College Station City Council at approximately 12:45 p.m. on Thursday, December
15, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
21
JM121511 Minutes Page 1
MINUTES OF THE JOINT MEETING WITH
THE CITY OF BRYAN AND
THE COLLEGE STATION CITY COUNCIL
DECEMBER 15, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
College Station Council: Bryan Council
Nancy Berry Jason Bienski
Blanche Brick Ann Horton
Jess Fields Art Hughes
Karl Mooney Chuck Konderla
Katy-Marie Lyles Paul Madison
Julie Schultz Mike Southerland
Dave Ruesink
College Station City Staff: Bryan City Staff
David Neeley, City Manager Kean Register, City Manager
Mary Ann Powell, Deputy City Attorney Joseph Dunn, Deputy City Manager
Sherry Mashburn, City Secretary Hugh Walker, Deputy City Manager
Janis Hampton, City Attorney
Mary Lynne Stratta, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum of both Councils present, the Joint Meeting with the Bryan City Council and the
College Station City Council was called to order at 1:40 p.m. on Thursday, December 15, 2011
at the Brazos Valley Council of Governments 3991 E. 29th Street, Bryan, Texas.
2. Presentation, possible action, and discussion on an Interlocal Agreement with the City of
Bryan regarding the BioCorridor.
MOTION: Upon a motion made by Councilmember Konderla and a second by Councilmember
Horton, the Bryan City Council voted five (5) for and one (1) opposed, with Councilmember
Southerland voting against, to approve the Interlocal Agreement between the City of Bryan and
the City of College Station, regarding the BioCorridor. The motion carried.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Schultz, the College Station City Council voted seven (7) for and none (0) opposed, to approve
the Interlocal Agreement between the City of Bryan and the City of College Station regarding
the BioCorridor. The motion carried unanimously.
22
JM121511 Minutes Page 2
3. Adjournment
MOTION: There being no further business, the Joint Meeting with the City of Bryan and
College Station City Council was adjourned at 2:04 p.m. on Thursday, December 15, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
23
January 12, 2012
Consent Agenda Item No. 2b
Electric System Right-of-Way Clearing
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action and discussion regarding the resolution
awarding a three year contract (contract no. 12-055; bid no. 12-022) for Electric System
Right-of-Way Clearing and Tree Trimming to Rios Tree Services, Inc. in the amount of
$1,294,002.40. This item is also on the Workshop Agenda - Item 4.
Relationship to Strategic Goals: Core Services and Infrastructure – Maintain and
rehabilitate equipment, facilities, and infrastructure on a strategic schedule.
Recommendation(s): Staff recommends awarding contract no. 12-055 for Electric system
Right-Of-Way Clearing and Tree Trimming to Rios Tree Services, Inc. in the amount of
$1,294,002.40 for a three year contract.
Summary: This contract is for three (3) years for labor and equipment necessary to
provide Electric System Right-Of–Way Clearing of overhead power lines and the clearing of
easements and right of ways for construction of new power lines. The bid requested firm
pricing for three years with each year specifying areas of the electric system to be trimmed.
Standard electric utility practices have recommended a three (3) year system trimming
cycle. The bid document included fiscal funding provisions so that if for any reason funding
is not appropriated for these services, the contract is null and void.
Budget & Financial Summary: Request for bids were sent out and six (6) bids were
received and opened on Dec 6, 2011. The majority of the tree trimming expenses will be
funded out of the Electric Utility’s Departmental Operating Budget. A minor portion will be
funded out of the Electric Utility Capital Improvement Projects fund for new power line
extensions. Funds will be budgeted for the tree trimming over a three year period.
Attachments:
1 Resolution
2 Bid Tab
24
25
Bid Tabulation No. 12-022
Electric ROW Tree Trimming Three Year Contract
Opened: Tuesday, December 6, 2011 @ 2:00pm
2011/2012 Trimming Estimates
Distribution
Circuits #
3-Phase
Footage
1-Phase
Footage
Estmated
% Trees
Estimated
Total Footage
Trees
ABC Professional Tree
Service
Asplundh Tree Expert
Co.
Bio Landscape &
Maintenance, Inc.Evergreen Tree Service
National Tree Expert
Co., Inc.Rios Tree Service, Inc.
1 2309 13,997 5,776 50%9,887 20,775.00$ 32,494.00$ 21,901.56$ 78,620.00$ 13,940.67$ 11,984.24$
2 3208 8,811 4,587 70%9,379 13,365.00$ 18,298.00$ 20,776.41$ 34,220.00$ 13,224.39$ 11,368.48$
3 2103 14,841 16,334 80%24,940 34,290.00$ 53,866.00$ 55,249.56$ 43,970.00$ 35,165.40$ 30,230.30$
4 2104 14,664 16,253 80%24,734 32,225.00$ 64,463.00$ 54,792.33$ 44,770.00$ 34,874.94$ 29,980.61$
5 1101 12,426 11,604 70%16,821 23,365.00$ 46,635.00$ 37,263.55$ 29,970.00$ 23,717.61$ 20,389.09$
6 1102 32,277 9,852 50%21,065 30,500.00$ 36,793.00$ 46,664.17$ 79,830.00$ 29,701.65$ 25,533.33$
7 3103 18,570 8,085 60%15,993 26,700.00$ 49,081.00$ 35,429.28$ 45,200.00$ 22,550.13$ 19,385.45$
8 4103 22,117 16,714 50%19,416 12,850.00$ 33,181.00$ 43,011.14$ 46,900.00$ 27,376.56$ 23,534.55$
9 5104 18,816 1,263 60%8,433 6,200.00$ 23,230.00$ 26,688.60$ 33,000.00$ 11,890.53$ 10,221.82$
10 6103 21,853 11,150 60%19,801 30,000.00$ 47,637.00$ 43,866.91$ 46,000.00$ 27,919.41$ 24,001.21$
11 5103 16,711 0 50%8,355 7,200.00$ 13,957.00$ 18,509.93$ 31,500.00$ 11,780.55$ 10,127.27$
13 1103 24,208 15,425 80%28,535 38,427.00$ 58,387.00$ 70,239.16$ 43,620.00$ 40,234.35$ 34,587.88$
14 3206 13,259 7,340 70%11,535 24,835.00$ 33,711.00$ 31,943.06$ 41,400.00$ 16,264.35$ 13,981.82$
15 Misc. Hourly 24 weeks x Crew & Equipment Hrly Rate *203,760.00$ 113,174.40$ 264,240.00$ 153,129.60$ 149,760.00$ 153,600.00$
Total Est. Footage 218,894
Distribution Grand Total 504,492.00$ 624,907.40$ 770,575.66$ 752,129.60$ 458,400.54$ 418,926.05$
Transmission System Row of Way Clearing & Trimming
25,200 ft. of various ROW trimming & brush clearing Total 66,276.00$ 9,831.00$ 81,900.00$ 78,950.00$ 5,950.00$ 30,545.45$
17,574 ft. of various ROW brush clearing Total 46,224.00$ 12,313.00$ 61,509.00$ 52,610.25$ 3,975.00$ 21,301.82$
Transmission Grand Total 112,500.00$ 22,144.00$ 143,409.00$ 131,560.25$ 9,925.00$ 51,847.27$
2011/2012 Grand Total Transmission and Distribution 616,992.00$ 647,051.40$ 913,984.66$ 883,689.85$ 468,325.54$ 470,773.32$
26
Bid Tabulation No. 12-022
Electric ROW Tree Trimming Three Year Contract
Opened: Tuesday, December 6, 2011 @ 2:00pm
2012/2013 Trimming Estimates
Distribution
Circuits #
3-Phase
Footage
1-Phase
Footage
Estmated
% Trees
Estimated
Total Footage
Trees Circuit Total Cost Circuit Total Cost Circuit Total Cost Circuit Total Cost Circuit Total Cost Circuit Total Cost
1 6205 14,284 20,434 80%27,774 26,530.00$ 83,687.00$ 61,464.81$ 74,400.00$ 40,827.78$ 33,665.45$
2 3104 17,201 15,274 60%19,485 35,560.00$ 66,964.00$ 43,165.11$ 47,700.00$ 28,642.95$ 23,618.18$
3 3101 16,185 24,093 80%32,222 58,200.00$ 91,208.00$ 71,382.26$ 68,500.00$ 47,366.34$ 39,056.97$
4 4207 7,013 249 50%3,631 1,945.00$ 2,507.00$ 8,043.75$ 12,500.00$ 5,337.57$ 4,401.21$
5 2507 11,273 4,112 40%6,154 24,750.00$ 21,257.00$ 13,632.95$ 31,500.00$ 9,046.38$ 7,459.39$
6 5310 22,097 1,592 50%11,845 6,800.00$ 15,450.00$ 26,239.11$ 34,400.00$ 17,412.15$ 14,357.58$
7 4102 6,581 268 40%2,739 1,500.00$ 2,226.00$ 6,069.03$ 16,800.00$ 4,026.33$ 3,320.00$
8 3102 26,415 13,453 50%19,934 45,350.00$ 70,236.00$ 44,159.78$ 46,900.00$ 29,302.98$ 24,162.42$
9 2205 5,201 0 5%260 1,500.00$ 2,750.00$ 576.09$ 9,700.00$ 382.20$ 315.15$
10 2102 37,900 6,827 80%32,204 27,530.00$ 78,924.00$ 79,266.95$ 49,800.00$ 47,339.88$ 39,035.15$
11 5312 51,688 34,827 70%48,448 81,055.00$ 144,843.00$ 134,159.63$ 88,820.00$ 71,218.56$ 58,724.85$
16 Misc. Hourly 24 weeks x Crew & Equipment Hrly Rate *203,760.00$ 113,174.40$ 264,240.00$ 153,129.60$ 149,760.00$ 153,600.00$
Total Est. Footage 204,696
2012/2013 Distribution Grand Total 514,480.00$ 693,226.40$ 752,399.47$ 634,149.60$ 450,663.12$ 401,716.35$
27
Bid Tabulation No. 12-022
Electric ROW Tree Trimming Three Year Contract
Opened: Tuesday, December 6, 2011 @ 2:00pm
2013/2014 Trimming Estimates
Distribution
Circuits #
3-Phase
Footage
1-Phase
Footage
Estmated
% Trees
Estimated
Total Footage
Trees Circuit Total Cost Circuit Total Cost Circuit Total Cost Circuit Total Cost Circuit Total Cost Circuit Total Cost
1 4208 34,233 278 50%17,256 7,300.00$ 11,689.00$ 38,226.10$ 15,600.00$ 26,574.24$ 20,916.36$
2 4104 26,765 68 60%16,099 5,675.00$ 15,638.00$ 35,665.87$ 47,500.00$ 2,500.00$ 19,513.94$
3 6101 13,693 9,112 80%18,244 23,780.00$ 51,912.00$ 40,415.92$ 52,900.00$ 28,095.76$ 22,113.94$
4 2206 7,748 3,970 50%5,859 14,200.00$ 21,290.00$ 12,979.44$ 19,875.00$ 9,022.86$ 7,101.82$
5 3207 11,630 14,420 90%23,445 33,435.00$ 61,469.00$ 51,937.69$ 67,700.00$ 36,105.30$ 28,418.18$
6 2207 43,958 19,072 40%25,212 23,525.00$ 80,042.00$ 55,852.12$ 62,200.00$ 38,826.48$ 30,560.00$
7 2208 8,628 2,381 30%3,303 10,420.00$ 19,630.00$ 7,316.47$ 7,000.00$ 5,086.62$ 4,003.64$
8 2311 17,389 13,349 80%24,590 36,155.00$ 61,959.00$ 54,475.09$ 42,220.00$ 37,868.60$ 29,806.06$
9 2312 9,788 3,324 50%6,556 16,890.00$ 8,782.00$ 14,523.50$ 18,500.00$ 10,111.64$ 7,946.67$
10 2101 11,807 376 50%6,092 13,200.00$ 22,554.00$ 13,494.50$ 31,500.00$ 9,381.68$ 7,384.24$
11 3205 24,902 19,612 100%44,523 59,000.00$ 143,443.00$ 98,611.83$ 88,300.00$ 68,565.42$ 53,967.27$
12 2310 4,413 1,602 20%1,203 4,275.00$ 6,183.00$ 2,665.00$ 6,200.00$ 1,852.62$ 1,458.18$
13 4206 8,287 3,735 30%3,607 2,650.00$ 5,256.00$ 7,989.70$ 12,770.00$ 5,554.78$ 4,372.12$
14 5101 20,025 132 60%12,094 5,400.00$ 5,688.00$ 26,792.27$ 26,250.00$ 2,500.00$ 14,659.39$
15 6102 8,796 295 20%1,818 22,472.00$ 11,844.00$ 4,027.86$ 7,500.00$ 2,799.72$ 2,203.64$
16 6104 2,685 2,048 20%946 900.00$ 2,151.00$ 2,097.00$ 4,500.00$ 1,456.84$ 1,146.67$
17 4101 11,565 3,680 40%6,098 5,800.00$ 11,291.00$ 13,508.89$ 29,300.00$ 9,390.92$ 7,391.52$
18 6206 8,658 1,551 40%4,083 10,000.00$ 14,993.00$ 9,046.40$ 11,500.00$ 6,287.82$ 4,949.09$
16 Misc. Hourly 24 weeks x Crew & Equipment Hrly Rate *203,760.00$ 113,174.40$ 264,240.00$ 153,129.60$ 149,760.00$ 153,600.00$
Total Est. Footage 221,028
2013/2014Distribution Grand Total 498,837.00$ 668,988.40$ 753,865.65$ 704,444.60$ 451,741.30$ 421,512.73$
Distribution System 3 year System Trimming
122 Mile of Trimming Distribution Lines Grand Total 1,517,809.00$ 1,987,122.20$ 2,276,840.78$ 2,090,723.80$ 1,360,804.96$ 1,242,155.13$
Transmission Grand Total 112,500.00$ 22,144.00$ 143,409.00$ 131,560.25$ 9,925.00$ 51,847.27$
3 Year Contract Total 1,630,309.00$ 2,009,266.20$ 2,420,249.78$ 2,222,284.05$ 1,370,729.96$ 1,294,002.40$
28
Bid Tabulation No. 12-022
Electric ROW Tree Trimming Three Year Contract
Opened: Tuesday, December 6, 2011 @ 2:00pm
*For Misc. Hour work total all man hours and equipment and multiply by 40, this will give us a
total for 1 week, than multiply by 24 to get the total for the 24 weeks.
Payroll Charges
Class C Trimmer 25.80$ 18.48$ 47.00$ 17.88$ 15.00$ 16.99$
Class B Trimmer 26.80$ 19.93$ 50.00$ 18.88$ 17.00$ 18.11$
Class A Trimmer 26.80$ 19.93$ 53.00$ 21.10$ 19.50$ 21.09$
Foreman 28.50$ 23.55$ 57.00$ 22.20$ 25.00$ 23.81$
Equipment Charges 7.50$
Hydraulic Dump Truck 16.85$ 10.00$ 13.00$ 18.50$ 9.00$ 33.80$
Power Saw 2.00$ 1.00$ 3.75$ 3.50$ -$ 4.10$
Bucket Truck 22.00$ 18.00$ 22.00$ 27.75$ 14.50$ 23.00$
Brush Chipper 6.50$ 5.00$ 6.50$ 14.20$ 3.50$ 13.50$
Tractor/Mower 57.00$ 2.00$ 23.00$ 15.50$ 45.00$ 5.60$
212.25$ 117.89$ 275.25$ 159.51$ 156.00$ 160.00$
203,760.00$ 113,174.40$ 264,240.00$ 153,129.60$ 149,760.00$ 153,600.00$
NOTES:
ABC Miscalculated Payroll Charges and Equipment Charges for each year
Bol Landscape Miscalculated Payroll Charges and Equipment Charges for each year
Evergreen Miscalculated Payroll Charges and Equipment Charges for each year
29
January 12, 2012
Consent Agenda Item No. 2c
Rental of Heavy Machinery
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action, and discussion on the renewal for the
rental of heavy equipment with Mustang Rental Services of Bryan, TX in the amount of
$75,000 annually.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends that Council approves the renewal of an
annual bid award with Mustang Rental Services for rental of heavy equipment in an amount
not to exceed $75,000 annually.
Summary: The City of College Station and the City of Bryan combined their annual
requirements for heavy machinery rental and jointly solicited formal bids. As a result of this
joint effort, nine bids were received. Staff at the City of College Station and the City of
Bryan independently reviewed the bids and both Cities recommended award to Mustang
Rental Services. Renewal of this contract will meet the needs of various city departments
requiring the rental of heavy and/or specialized equipment. This is the second and last
renewal option for this bid.
Budget & Financial Summary: Funds are budgeted and available in General Fund,
Public Works and Parks Operations, and Public Utilities Fund, Electric/Water/WasteWater
Operations.
Attachments: Renewal Agreement
30
31
32
January 12, 2012
Consent Agenda Item No. 2d
MDT System Replacement
To: David Neeley, City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion regarding approval for
the purchase of the equipment and services for upgrade of the Mobile Data Terminal (MDT)
System from Moseley Associates for an amount not to exceed $268,156.95
Key Strategic Initiative: Core services and infrastructure.
Recommendation(s): Staff recommends approval.
Summary: This contract is associated with project CO 0701m which replaces the electronic
equipment that provides the interface between the radio frequency system (700/800 MHz
radio system) and the Internet Protocol system (Computer Aided Dispatch). This equipment
is located at the Radio Tower and was scheduled to be upgraded following the Radio System
Voice Replacement. The Data System vendor, Motorola, does not offer a low data rate
system to replace or upgrade the current data system. A new vendor, Moseley Associates
and their primary subcontractor CalAmp (formerly DataRadio), does provide a similar
system.
On September 8th, Council approved an Interlocal Agreement with the City of Plano to enter
into a cooperative purchasing agreement. The City of Plano has a contract with Moseley
Associates for Public Safety Radio Data. This contract piggybacks on Plano’s contract to
provide the City of College Station with a replacement system for wireless public safety data
communications
Budget & Financial Summary: Funding for this contract is included MDT System
Replacement Capital Project (CO 0701).
Attachments:
Contract is on file in the City Secretary’s Office
33
January 12, 2012
Consent Agenda Item No. 2e
Northgate Street Meter Contract
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding a contract to
upgrade the Northgate Street Meter System with IPS Group, Inc. in the amount of an initial
one-time cost of $88,614 and an on-going annual cost of $20,475.
Relationship to Council Strategic Plan: Financially Sustainable City Providing Response
to Core Services and Infrastructure, and Diverse Growing Economy.
Recommendation(s): Staff recommends approval of the contract with IPS Group, Inc.
Summary: This contract provides for a comprehensive upgrade of our on-street meter
parking assets in Northgate. After more than ten (10) years of heavy use, the existing
meters have reached the end of their serviceable life. While the existing meters are
currently functional, changes in technology for both revenue collection and meter auditing
has rendered them obsolete. Staff has identified an immediate need to procure equipment
that utilizes modern technology and provides a superior operational and customer service
experience. An additional driving factor behind this project is the street and sidewalk
rehabilitation work involving Tauber Street and Stasney Street. Completion of the
Tauber/Stasney Street rehabilitation project creates seventy-two (72) new locations for on-
street parking meters. With the addition of these spaces, the total number of on-street
parking meters in Northgate will be one hundred five (105). This proposed meter system
from IPS will provide patrons with both coin and credit card payment options, similar to the
existing system in the Northgate surface parking lot. Additionally, vehicle detection sensors
and comprehensive back office software applications associated with the new meters will
increase the overall efficiency of our revenue collection and code enforcement efforts by
automatically notifying staff when vehicles are present, when a meter requires service, and
when a meter has reached its capacity. As such, this system will more effectively track
meter usage, maximize time spent on enforcement, and significantly reduce meter
downtime.
Budget & Financial Summary: In FY11, Council approved a one-time service level
adjustment for the Northgate Parking Enterprise Fund which was intended to cover
replacement and/or upgrade of the existing on-street parking meter infrastructure in the
Northgate district. After an unsuccessful attempt to bring an executed contract to Council in
August 2011, the approved funding reverted back to the fund balance and this project was
rebid in October 2011. A budget amendment intended to cover the costs associated with
this project will be presented for Council’s consideration on January 26, 2012.
Attachment(s):
1. Map of post-construction street meters
2. A copy of the contract with IPS Group, Inc. is available in the City Secretary’s Office
34
35
January 12, 2012
Consent Agenda Item No. 2f
Microsoft Enterprise Software Agreement with Dell - Amendments
To: David Neeley, City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion on approval of an
Amendment to the Enterprise Agreement (EA) for Microsoft software.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends approval of the Amendments to the Enterprise
Agreement.
Summary: At the November 10, 2011 Council Meeting, Council approved entering into an
Enterprise software agreement with Microsoft Corporation. Through administrative error,
these amendments to that agreement were not sent to the City before the item was
prepared and submitted for approval.
These Amendments convert existing license agreements to the Enterprise Agreement
(Amendment M71), set the effective date as October 1, 2011 (Amendment M23), and add
Enterprise Online Services (Amendment W21).
These Amendments do not change the pricing and costs of the Enterprise Agreement
approved by Council on November 10, 2011 ($88,232.82 over 3 years).
Budget & Financial Summary: Funding for the first year cost of the Enterprise Agreement
($26,502.40) is included in the E-mail and File System Migration Capital Project (CO 1201).
Attachments:
1. Program Signature Form
2. Enterprise Agreement Amendment M71
3. Enterprise Agreement Amendment M23
4. Enterprise Agreement Amendment W21
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ProgramSignForm(MSSign)(NA)(ENG)(Oct2010) Page 1 of 2
Program Signature Form
MBA/MBSA number U1063194 SGN- 000-cgodfrey-S-300
Agreement number 01E61288
Note: Enter the applicable active numbers associated
with the documents below. Microsoft requires the
associated active number be indicated here, or listed
below as new.
For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate, Government
Partner, Institution, or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between the
Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Enrollment/Affiliate Registration Form>
<Choose Enrollment/Affiliate Registration Form> Document Number or Code
<Choose Enrollment/Affiliate Registration Form> Document Number or Code
<Choose Enrollment/Affiliate Registration Form> Document Number or Code
Enterprise Enrollment Amendment – Adding
Enterprise Online Services (New and Renewal) –
State and Local Amendment
W21
Enterprise Enrollment Amendment M71
Enterprise Enrollment Amendment M23
Document Description Document Number or Code
Document Description Document Number or Code
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and
understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.
Customer Microsoft Affiliate
Name of Entity (must be legal entity name) *
City of College Station
Signature *
Printed Name * Nancy Berry
Printed Title * Mayor, City of College Station
Signature Date *
Microsoft Licensing, GP
Signature
Printed Name
Printed Title
Signature Date
(date Microsoft Affiliate countersigns)
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Tax ID Effective Date
(may be different than Microsoft’s signature date)
* indicates required field
Optional 2nd Customer signature or Outsourcer Signature (if applicable)
Customer Outsourcer
Name of Entity (must be legal entity name) *
City of College Station
Signature *
Printed Name * Ben Roper
Printed Title * IT Director
Signature Date *
Name of Entity (must be legal entity name) *
Signature *
Printed Name *
Printed Title *
Signature Date *
If Customer requires physical media, additional contacts, or is reporting multiple previous Enrollments,
include the appropriate form(s) with this signature form. If no media form is included, no physical media
will be sent.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer’s
channel partner or Microsoft account manager, who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Licensing, GP
Dept. 551, Volume Licensing
6100 Neil Road, Suite 210
Reno, Nevada 89511-1137
USA
Prepared By: Name of Preparer
Email of Preparer
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Enterprise Enrollment
Amendment ID M23
000-cgodfrey-S-300
Notwithstanding anything to the contrary or in addition to any terms in the Enrollment, the Enrollment
is amended as follows:
The paragraph of the Enrollment titled “Effective date” is amended by adding the following:
Both parties to the Enrollment have agreed, for their mutual benefit, that the Enrollment will have
an effective date other than the date it is signed by Microsoft. Therefore, the effective date of the
Enrollment will be October 1, 2011.
This Amendment must be attached to a signature form to be valid.
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Enterprise Enrollment
Amendment ID M71
000-cgodfrey-S-300
Notwithstanding anything to the contrary or in addition to any terms in the Enrollment, the Enrollment
New is amended as follows:
Microsoft provides credit for unexpired Software Assurance that is being renewed into the
Enrollment from See Attached Previous Agreement/Enrollment Form. To receive unexpired
Software Assurance credit from multiple prior enrollments or agreements, the Previous
Agreement/Enrollment form must be attached.
This Amendment must be attached to a signature form to be valid.
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Enterprise Enrollment Amendment – Adding Enterprise
Online Services (New and Renewal) – State and Local
Amendment ID W21
000-cgodfrey-S-300
This amendment (“Amendment”) is entered into between the parties as of the effective date identified on
the signature form. It amends the Enterprise Enrollment. Except for changes made by this Amendment,
the Enrollment remains unchanged and in full force and effect. This Amendment shall automatically
terminate upon any termination or expiration of the Enrollment. This Amendment must be accompanied
by a Product Selection form.
Terms and Conditions
1. Definitions.
Capitalized terms used but not defined in this Amendment will have the meanings provided in the
Agreement and Enterprise Enrollment. The following definitions are used in this Amendment:
“Customer Data” means all data, including all text, sound, or image files that are provided to Microsoft by,
or on behalf of, Enrolled Affiliate through Enrolled Affiliate‟s use of the Online Services.
“Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the
Product List and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
“Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product List and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
may only be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
“License” means Enrolled Affiliate's right to use the quantity of a Product ordered. For certain Products,
a License may be available on a subscription basis (“Subscription License”). Licenses for Online Services
will be considered Subscription Licenses under this agreement;
“Online Services” means the Microsoft-hosted services identified in the Online Services section of the
Product List.
“Product” means all software, Online Services and other web-based services, including pre-release or
beta versions, identified on the Product List.
“Qualified Device” means any personal desktop computer, portable computer, workstation, or similar
device that is used by or for the benefit of Enrolled Affiliate‟s Enterprise. It does not include: (1) any
computer that is designated as a server and not used as a personal computer, (2) any Industry Device,
(3) any device running an embedded operating system (e.g., Windows Phone 7) that does not access a
virtual desktop infrastructure, or (4) any device that is not managed and/or controlled either directly or
indirectly by Enrolled Affiliate‟s Enterprise. Enrolled Affiliate may include as a Qualified Device any
device which would be excluded above (e.g., Industry Device).
“Qualified User” means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
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License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product List.
“Reserved License” means for an Online Service identified as eligible for true-ups in the Product List, the
License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
“Transition” means the conversion of one or more License to or from another License(s). Products
eligible for Transition and permitted Transitions are identified in the Product List.
“Transition Period” means the time between the Transition and the next Enrollment anniversary date for
which the Transition is reported.
2. Purpose.
This Amendment enables Enrolled Affiliate‟s Enterprise to obtain, or subscribe to, Licenses for Enterprise
Products, Enterprise Online Services, and Additional Products. Enrolled Affiliate may choose between
on-premise software and Online Services as well as the ability to transition Licenses to Online Services
while maintaining Enterprise-wide coverage. Additionally, Enterprise Online Services may be purchased
without Enterprise-wide coverage.
3. Transitions.
a. Transitions. The following requirements apply to Transitions:
(i) Licenses with active Software Assurance or Subscription Licenses may be Transitioned
at any time if permitted in the Product List. While Enrolled Affiliate may Transition any
time, it will not be able to reduce Licenses or associated Software Assurance prior to the
end of the Transition Period.
(ii) If a Transition is made back to a License that had active Software Assurance as of the
date of Transition, then Software Assurance will need to be re-ordered for all such
Licenses on a prospective basis following the Transition Period. Software Assurance
coverage may not exceed the quantity of perpetual Licenses for which Software
Assurance was current at the time of any prior Transition. Software Assurance may not
be applied to Licenses transferred by Enrolled Affiliate.
(iii) If a device-based License is Transitioned to a user-based License, all users of the device
must be licensed as part of the Transition.
(iv) If a user-based License is Transitioned to a device-based License, all devices accessed
by the user must be licensed as part of the Transition.
b. Effect of Transition on Licenses. Transition will not affect Enrolled Affiliate‟s rights in
perpetual Licenses paid in full.
(i) New version rights will be granted for perpetual Licenses covered by Software Assurance
up to the end of the Transition Period.
(ii) For L&SA not paid in full at the end of the Transition Period, Enrolled Affiliate will have
perpetual Licenses for a proportional amount equal to the total of installments paid versus
total amounts due (paid and payable) f or the Transitioned Product.
(iii) For L&SA not paid in full or granted a perpetual License in accordance with the above or
Subscription Licenses, all rights to Transitioned Licenses cease at the end of the
Transition Period.
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4. Pricing.
a. How to Establish a Price Level. Price levels for Enterprise Product and Enterprise Online
Services will be as follows:
(i) If all Products selected in the pool are licensed by Device, price level is based on the
initial Qualified Desktop count;
(ii) If all Products selected in the pool are licensed by User, price level is based on the initial
Qualified User count; and
(iii) If Products selected in the pool are licensed by both User and Device, price level is
based on the greater of the Qualified User or Qualified Desktop count in the initial order.
Price levels for Additional Products will be based upon the corresponding price level of
the Enterprise Product and Enterprise Online Services Product pools. If Enrolled Affiliate
does not order an Enterprise Product or Enterprise Online Service from one of the
Product pools, the price level for Additional Products in that pool will be price level “D”
throughout the term of the Enrollment.
b. Setting Prices. Enrolled Affiliate‟s pricing for each Product will be established by its Reseller.
Microsoft‟s prices for Resellers for Products identified in the initial order process are fixed
throughout the Enrollment term. Pricing for Additional Products added after the initial order
will be as described in the Enterprise Agreement.
5. Order requirements.
a. Minimum Order Requirements. Enrolled Affiliate‟s Enterprise must have a minimum of 250
Qualified Users or Qualified Devices.
(i) Initial Order. Initial order must include at least 250 Licenses from one of the four groups
outlined in the Product Selection Form.
(ii) If choosing Enterprise Products. If choosing Enterprise Products in a specific group
outlined in the Product Selection Form, Enrolled Affiliate‟s initial order must include an
Enterprise-wide selection of one or more Enterprise Products or a mix of Enterprise
Products and corresponding Enterprise Online Services for that group.
(iii) Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
(iv) Country of Usage. Enrolled Affiliate must specify the countries where Licenses will be
used on its initial order and on any additional orders.
b. Adding Products.
(i) Adding new Products not previously ordered. Enrolled Affiliate may add new
Enterprise Products by entering into a new Enrollment or as part of a renewal. New
Enterprise Online Services may be added by contacting a Reseller. New Additional
Products, other than Online Services, may be used if an order is placed in the month the
Product is first used. For Additional Products that are Online Services, an initial order for
the Online Service is required prior to use.
(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products must be included in the next true-up order. Enrolled Affiliate must Licenses for
Online Services prior to use, unless the Online Services are (1) identified as eligible for
true-up in the Product List or (2) included as part of other Licenses (e.g., Enterprise CAL).
c. True-up orders. Enrolled Affiliate must submit an annual true-up order that accounts for
changes since the initial order or last true-up order, including: (1) any increase in Licenses,
including any increase in Qualified Devices or Qualified Users and Reserved Licenses; (2)
Transitions (if permitted); or (3) Subscription License quantity reductions (if permitted).
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Microsoft, at its discretion and as permitted by applicable law, may validate the customer
true-up data submitted through a formal product deployment assessment, using an approved
Software Asset Management („SAM‟) Partner.
The true-up order must be received by Microsoft between 60 and 30 days prior to the
Enrollment anniversary date. The third-year anniversary true-up order is due within 30 days
prior to the Expiration Date. Enrolled Affiliate may true-up more often than at each
Enrollment anniversary date except for Subscription License reductions.
(i) Enterprise Products. Enrolled Affiliate must determine the current number of Qualified
Devices and Qualified Users (if ordering user-based Licenses) and order the License
difference (if any), including any Enterprise Online Services.
(ii) Additional Products. For Products which have been previously ordered, Enrolled
Affiliate must determine the Additional Products used and order the License difference (if
any).
(iii) Online Services. For Online Services identified as eligible for true-up orders in the
Product List, Enrolled Affiliate must first reserve the additional Licenses prior to use.
Microsoft will provide a report of Reserved Licenses in excess of existing orders to
Enrolled Affiliate and its Reseller. Reserved Licenses will be i nvoiced retroactively for the
prior year based upon the month in which they were reserved.
(iv) Late true-up order. If the true-up order is not received when due:
1) Microsoft will invoice Reseller for all Reserved Licenses not previously ordered.
2) Transitions and Subscription License reductions cannot be reported until the
following Enrollment anniversary date (or at Enrollment renewal, as applicable).
(v) Transitions. Enrolled Affiliate must report all Transitions. Transitions may result in an
increase in Licenses to be included on the true-up order and a reduction of Licenses for
prior orders. Reductions in Licenses will be effective at end of the Transition Period.
Associated invoices will also reflect this change.
(vi) Subscription License Reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses on a prospective basis if permitted in the Product List as follows:
1) For Subscription Licenses part of an Enterprise-wide commitment, Licenses may be
reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices identified on the Product
Selection Form. Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services not a part of an Enterprise-wide commitment,
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate‟s
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
order Enrollment anniversary date and effective as of such date.
(vii) Update statement. An update statement must be submitted instead of a true-up order if,
as of the initial order or last true-up order, Enrolled Affiliate‟s Enterprise has not: (1)
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate‟s authorized
representative. The update statement must be received by Microsoft between 60 and 30
days prior to the Enrollment anniversary date. The last update statement is due at least
30 days prior to the Expiration Date.
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d. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled
Affiliate may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled “Adding new Products not
previously ordered,” then for additional step-up Licenses, by following the true-up order
process.
(iii) If Enrolled Affiliate has previously ordered an Online Service as an Additional Product
and wants to step-up to an Enterprise Online Service eligible for a Transition, the step-up
may be reported as a Transition.
(iv) If Enrolled Affiliate Transitions a License, it may be able to further step-up the
Transitioned License. If Enrolled Affiliate chooses to step-up and the step-up License is
separately eligible to be Transitioned, such step-up Licenses may result in a License
reduction at the Enrollment anniversary date following the step-up.
6. End of Enrollment term options for Online Services where Enrolled
Affiliate elects not to Renew.
a. Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product List, the following options are available at the end of the
Enrollment initial or renewal term.
(i) Extended T erm. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services to
continue month-to-month (“Extended Term”) is available. During the Extended Term,
Online Services will be invoiced monthly at the then-current published price for Enrolled
Affiliate‟s price level as of the Expiration Date plus a 3% administrative fee for up to one
year. If Enrolled Affiliate does want an Extended Term, they must submit a request to
Microsoft. Microsoft must receive the request not less than 30 days prior to the Expiration
Date.
(ii) Cancellation during Extended Term. If Enrolled Affiliate has opted for the Extended
Term and later determines not to continue with the Extended Term, they must submit a
notice of cancellation for each Online Service. Cancellation will be effective at the end of
the month following 30 days after Microsoft has received the notice.
b. Online Services not eligible for an Extended Term. If Online Services are not identified as
eligible for an Extended Term in the Product List, the Licenses will be cancelled and will
terminate as of the Expiration Date. Any associated media must be uninstalled and
destroyed and Enrolled Affiliate‟s Enterprise must discontinue use. Microsoft may request
written certification to verify compliance.
c. Customer Data. Upon expiration or termination of a License for Online Services, Enrolled
Affiliate must tell Microsoft whether to:
(i) disable its account and then delete its Customer Data (“Data Deletion”); or
(ii) retain its Customer Data in a limited function account for at least 90 days after expiration
or termination of the License for such Online Service (the “Retention Period”) so that
Enrolled Affiliate may extract its Customer Data.
(iii) If Enrolled Affiliate indicates Data Deletion, Enrolled Affiliate will not be able to extract its
Customer Data. If Enrolled Affiliate indicates it wants a Retention Period, Enrolled
Affiliate will be able to extract its Customer Data through Microsoft‟s standard processes
and tools, and Enrolled Affiliate will reimburse Microsoft if there are any applicable costs
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to the extent allowed by applicable law. If Enrolled Affiliate does not indicate either Data
Deletion or a Retention Period, Microsoft will retain Enrolled Affiliate‟s Customer Data in
accordance with the Retention Period.
(iv) Following the expiration of the Retention Period, Microsoft will disable Enrolled Affiliate‟s
account and then delete its Customer Data.
(v) Enrolled Affiliate agrees that, other than as described above, Microsoft has no obligation
to continue to hold, export or return Enrolled Affiliate‟s Customer Data. Enrolled Affiliate
agrees Microsoft has no liability whatsoever for deletion of Enrolled Affiliate‟s Customer
Data pursuant to these terms.
d. Termination for cause. For Subscription Licenses, in the event of a breach by Microsoft,
Microsoft will issue Reseller a credit for any amount paid in advance that would apply after
the date of termination
7. Online Services Supplemental Terms and Conditions
a. Limited Warranty for Online Services.
Microsoft warrants that the Online Services will perform in accordance with the applicable
Service Level Agreement. This limited warranty is for the duration of Enrolled Affiliate‟s use of
the Online Service, subject to the notice requirements in the applicable Service Level
Agreement.
If Microsoft fails to meet this limited warranty and Enrolled Affiliate notifies Microsoft within
the warranty period, then Microsoft provide the remedies identified in the Service Level
Agreement for the affected Online Service. These are Enrolled Affiliate‟s only remedies for
breach of the limited warranty, unless other remedies are required to be provided under
applicable law.
This limited warranty is subject to the following limitations:
(i) any implied warranties, guarantees or conditions not able to be disclaimed as a matter of
law last for one year from the start of the limited warranty;
(ii) the limited warranty does not cover problems caused by accident, abuse or use in a
manner inconsistent with this agreement or the Product Use Rights, or resulting from
events beyond Microsoft‟s reasonable control;
(iii) the limited warranty does not apply to components of Products that Enrolled Affiliate is
permitted to redistribute;
(iv) the limited warranty does not apply to free, trial, pre-release, or beta products; and
(v) the limited warranty does not apply to problems caused by the failure to meet minimum
system requirements.
OTHER THAN THIS LIMITED WARRANTY, MICROSOFT PROVIDES NO OTHER
EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS. MICROSOFT DISCLAIMS ANY
IMPLIED REPRESENTATIONS, WARRANTIES OR CONDITIONS, INCLUDING
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE,
SATISFACTORY QUALITY, TITLE OR NON-INFRINGEMENT. THESE DISCLAIMERS
WILL APPLY UNLESS APPLICABLE LAW DOES NOT PERMIT THEM.
b. Enrolled Affiliate’s agreement to protect.
Enrolled Affiliate will defend Microsoft against any claims made by an unaffiliated third party
that:
(i) any Customer Data or non-Microsoft software Microsoft hosts on Enrolled Affiliate‟s
behalf infringes the third party‟s patent, copyright, or trademark or makes intentional
unlawful use of its Trade Secret; or
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(ii) arise from Enrolled Affiliate‟s or its end user‟s violation of the terms of this agreement.
Enrolled Affiliate m ust pay the amount of any resulting adverse final judgment (or settlement
to which Enrolled Affiliate consents). This section provides Microsoft‟s exclusive remedy for
these claims.
Microsoft must notify Enrolled Affiliate promptly in writing of a claim subject to this section.
Microsoft must (1) give Enrolled Affiliate sole control over the defense or settlement of such
claim; and (2) provide reasonable assistance in defending the claim. Enrolled Affiliate will
reimburse Microsoft for reasonable out of pocket expenses that it incurs in providing
assistance.
c. Limitation on liability.
To the extent permitted by applicable law, the liability of each party, its Affiliates, and its
Contractors arising under this agreement is limited to direct damages up to the amount
Enrolled Affiliate was required to pay for the Online Service giving rise to that liability during
the prior 12 months. In the case of Online Services provided free of charge, or code that
Enrolled Affiliate is authorized to redistribute to third parties without separate payment to
Microsoft, Microsoft‟s liability is limited to U.S. $5,000. These limitations apply regardless of
whether the liability is based on breach of contract, tort (including negligence), strict liability,
breach of warranties, or any other legal theory. However, these monetary limitations will not
apply to:
(i) Microsoft‟s obligations under the section of the Master Terms titled “Defense of
infringement, misappropriation, and third party claims” or Enrolled Affiliate‟s obligations
under the section of these Supplemental Terms titled “Enrolled Affiliate‟s agreement to
protect”;
(ii) liability for damages caused by either party‟s gross negligence or willful misconduct, or
that of its employees or its agents, and awarded by a court of final adjudication (provided
that, in jurisdictions that do not recognize a legal distinction between “gross negligence”
and “negligence,” “gross negligence” as used in this subsection shall mean
“recklessness”);
(iii) liabilities arising out of any breach by either party of its obligations under the section of
the Master Terms entitled “Confidentiality”, except that Microsoft‟s liability arising out of or
in relation to Customer Data shall in all cases be limited to the amount Enrolled Affiliate
paid for the Online Service giving rise to that liability during the prior 12 months;
(iv) liability for personal injury or death caused by either party‟s negligence, or that of its
employees or agents, or for fraudulent misrepresentation; and
(v) violation by either party of the other party‟s intellectual property rights.
TO THE EXTENT PERMITTED BY APPLICABLE LAW, WHATEVER THE LEGAL BASIS
FOR THE CLAIM, NEITHER PARTY, NOR ANY OF ITS AFFILIATES OR CONTRACTORS,
WILL BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, SPECIAL, OR INCIDENTAL
DAMAGES, OR DAMAGES FOR LOST PROFITS, REVENUES, BUSINESS
INTERRUPTION, OR LOSS OF BUSINESS INFORMATION ARISING IN CONNECTION
WITH THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES OR IF SUCH POSSIBILITY WAS REASONABLY FORESEEABLE. HOWEVER,
T HIS EXCLUSION DOES NOT APPLY TO EITHER PARTY’S LIABILITY TO THE OTHER
FOR VIOLATION OF ITS CONFIDENTIALITY OBLIGATIONS (EXCEPT TO THE EXTENT
THAT SUCH VIOLATION RELATES TO CUSTOMER DATA), THE OTHER PARTY’S
INTELLECTUAL PROPERTY RIGHTS, OR MICROSFT’S OBLIGATIONS IN THE SECTION
OF THE MASTER TERMS TITLED “DEFENSE OF INFRINGEMENT,
MISAPPROPRIATION, AND THIRD PARTY CLAIMS” OR ENROLLED AFFILIATE’S
OBLIGATIONS IN THE SECTION OF THESE SUPPLEMENTAL TERMS TITLED
“ENROLLED AFFILIATE’S AGREEMENT TO PROTECT.”
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d. Open Source License restrictions.
Certain third party license terms require that computer code be generally (1) disclosed in
source code form to third parties; (2) licensed to third parties for the purpose of making
derivative works; or (3) redistributable to third parties at no charge (collectively, “Open Source
License Terms”). Neither party may use, incorporate, modify, distribute, provide access to, or
combine the computer code of the other with any other computer code or intellectual property
(collectively, “Provide”) in a manner that would subject the other‟s computer code to Open
Source License Terms. Microsoft is not responsible for Enrolled Affiliate‟s upload, use or
distribution of Enrolled Affiliate‟s code from the Online Services. Enrolled Affiliate may upload
code to an Online Service and allow third parties access to use or download Enrolled
Affiliate‟s code on the Online Service, provided that (1) such use is not restricted by a license
agreement or the Product Use Rights and (2) any Open Source License Terms apply solely
to Enrolled Affiliate and their uploaded code, and not to any code or Products provided by
Microsoft. Each party warrants that it will not provide the other party with, or give third parties
access through the Online Services to, com puter code that is governed by Open Source
License Terms, except as described above.
e. Applicability of Supplemental Terms.
These Supplemental Terms apply only to Enrolled Affiliate‟s purchase and use of Online
Services. Services (e.g., consulting or professional services) and Products other than Online
Services remain subject to the terms of the Enterprise Agreement, the Enrollment, and any
terms referenced therein. In the case of any conflict between these Supplemental Terms and
the terms and conditions of the Enterprise Agreement that are not expressly resolved by their
terms, these Supplemental Terms control.
8. Order of Precedence.
In the event of a conflict between the terms of this Amendment and any other document that is part of the
agreement, the terms of this Amendment control.
This Amendment must be attached to a signature form to be valid.
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Enterprise and Enterprise Subscription Enrollment Product
Selection Form
Step 1. Please indicate Enrolled Affiliate’s primary product option(s) for this enrollment:
Enterprise Product Platform or individual Enterprise Products: <Choose One>
Enterprise Online Services
Step 2. (Only if selecting Enterprise Product Platform or individual Enterprise Product above)
Enrolled Affiliate must enter all fields below:
950 Qualified Devices 950 Qualified Users Device/User Ratio: 1.00
Step 3. Select the Products and Quantities Enrolled Affiliate is ordering on its initial Enrollment
Order. Quantity may not include any quantities of Licenses to which Enrolled Affiliate is
transitioning within Enrollment term. For Licenses to which Enrolled Affiliate is transitioning,
select the Product and choose „0‟ for quantity.
Products1 Quantity
Office Professional Plus
Office Pro Plus
Office Pro Plus for Office 365
Office 365 Plans1
Office 365 (Plan E1)
Office 365 (Plan E2)
Office 365 (Plan E3)
Office 365 (Plan E4)
Client Access License (CAL). Choose 1 Option.
Core CAL, including Bridge CAL‟s (if applicable)
Core CAL
Core CAL Bridge for Office 365
Core CAL Bridge for Windows Intune
Core CAL Bridge for Office 365 and Windows Intune
Enterprise CAL (ECAL)
ECAL
ECAL Bridge for Office 365
ECAL Bridge for Windows Intune
ECAL Bridge for Office 365 and Windows Intune
The Client Access License selection must be the same across the Enterprise. Specify whether
licensing CAL per Device or User: <Choose One>
Windows Desktop
Windows OS Upgrade
Windows VDA
Windows Intune1
Windows Intune
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EAEnrAmend(Ind)(NA)(ENG)(Jul2011) Adding Enterprise Online Services (New and Renewal)
W21
Page 10 of 10
B
Products1 Quantity
Windows Intune Add-on2
Other Enterprise Products
Microsoft Desktop Optimization Pack (MDOP)3
If selecting Windows Desktop or Windows Intune option, Enrolled Affiliate acknowledges the
following:
a. The Windows Desktop Operating System Upgrade licenses offered through this Enrollment
are not full licenses. The Enrolled Affiliate and any included Affiliates have qualifying
operating system licenses for all devices on which the Windows Desktop Operating System
Upgrade or Windows Intune licenses are run.
b. In order to use a third party to reimage the Windows Operating System Upgrade, Enrolled
Affiliate must certify that it has acquired qualifying operating system licenses. See the
Product List for details.
Step 4. Establish the Enrolled Affiliate’s Price Level. Enrolled Affiliate must first count the quantity of
Software Assurance and Licenses in each of the groups as described below by using the
quantities entered in the above table. If Enrolled Affiliate does not order an Enterprise Product or
Enterprise Online Service associated with an applicable Product pool, the price level for
Additional Products in the same pool will be price level “D” throughout the term of the Enrollment.
Do not include Bridge CALs, as License quantities are determined by the corresponding
Enterprise Online Service(s).
Products Price
Group Qty from above Qty Price Level
Office Professional Plus + Office
Professional Plus for Office 365 +
Office 365 (Plans E2–E4)
1 0
250 and
Above D
Client Access License +
Office 365 (Plans E1-E4) 2 0
Client Access License + Windows
Intune Add-on + Windows Intune 3 0
Windows Desktop Upgrade +
Windows VDA + Windows Intune 4 0
Product Offering/Pool Price Level
Enterprise Products and Enterprise Online Services: Set price level using the
highest quantity from Groups 1 through 4 D
Additional Product Application Pool: Set price level using quantity from Group 1 D
Additional Product Server Pool: Set price level using the highest quantity from Group
2 or 3 D
Additional Product Systems Pool: Set price level using quantity from Group 4 D
1 Additional Products may be included on the order, but are not selected on this form.
2 Windows Intune Add-on requires purchase of Windows OS Upgrade or Windows VDA.
3 MDOP requires purchase of Windows OS Upgrade, Windows VDA, or Windows Intune.
This form must be attached to a signature form to be valid.
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January 12, 2012
Consent Agenda Item No. 2g
Approval of Interconnection Agreement with Bryan Texas Utilities
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, discussion, and possible action regarding an electric
transmission Interconnection Agreement with Bryan Texas Utilities (BTU).
Relationship to Strategic Goals: Core Services and Infrastructure – Meet or exceed all
state/federal standards.
Recommendation: Staff recommends approval of the electric transmission Interconnection
Agreement with BTU.
Summary: The Electric Reliability Council of Texas (ERCOT) requires an Interconnection
Agreement between any two entities connected to each other on the electric transmission
grid in order to clearly define the point of interconnection, the ownership of equipment, and
the responsibility for maintaining and operation that equipment. The City of College Station
(COCS) currently has an Interconnection Agreement with Brazos Electric Power Coop (BEPC)
and is working on an Interconnection Agreement with Entergy, which will be required to be
completed before they can tie into the ERCOT system. The Interconnection Agreement
between COCS and BTU will fulfill the ERCOT interconnection documentation requirements
for ties at Switch Station Substation, Greens Prairie Substation, Southwood Valley
Substation, Dowling Road Substation, and the fiber ties between BTU and COCS. This
document will be amended in the future to add the proposed Northgate Substation, which
should be completed in 2013.
Budget & Financial Summary: N/A
Attachment:
Interconnection Agreement is in the City Secretary Office
51
January 12, 2012
Consent Agenda Item No. 2h
Approval of Interconnection Agreement with Entergy Texas, Inc.
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, discussion, and possible action regarding approval of an
electric transmission Interconnection Agreement with Entergy Texas, Inc. (ETI)
Relationship to Strategic Goals: Core Services and Infrastructure – Meet or exceed all
state/federal standards.
Recommendation: Staff recommends approval of the electric transmission Interconnection
Agreement with ETI.
Summary: The Electric Reliability Council of Texas (ERCOT) requires an Interconnection
Agreement between any two entities connected to each other on the electric transmission
grid in order to clearly define the point of interconnection, the ownership of equipment, and
the responsibility for maintenance and operation of equipment. The City of College Station
(COCS) currently has an Interconnection Agreement with Brazos Electric Power Coop (BEPC)
and is working on an Interconnection Agreement with Bryan Texas Utilities (BTU). The
order by the Federal Energy Regulatory Commission (FERC) to complete a tie between ETI
and the ERCOT transmission grid in order to provide emergency assistance during natural
disasters or other emergencies, by declaration of a declared emergency by the Governor of
Texas, has been approved and the only agreement still required to begin construction is an
Interconnection Agreement. The Interconnection Agreement between COCS and ETI will
fulfill the ERCOT interconnection documentation requirements for the proposed transmission
tie at the COCS Switch Station Substation.
Budget & Financial Summary: N/A
Attachment:
Interconnection Agreement is in the City Secretary Office
52
January 12, 2012
Consent Agenda Item No. 2i
Agreement with the Brazos Valley Softball Umpires Association
for Officiating Services for City Athletic Leagues and Programs
To: David Neeley, City Manager
From: David Schmitz, Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding renewal of an
Agreement for Services with the Brazos Valley Softball Umpires Association to provide
officiating services for City athletic leagues, programs and tournaments (Contract Number
12-093) in an amount not to exceed $190,000.00 per year.
Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently, Goal I.10
Hotel/Motel utilization for eligible projects, Goal III.10 Increase tourism, working with
University
Recommendation(s): Staff recommends approval of the of the Agreement for Services
with the Brazos Valley Softball Umpires Association.
Summary: This replaces Contract Number 09-085 for a period of 1 year (Jan. 1 – Dec.
31, 2012). This contract is a one year contract with the option to renew two additional
times.
The contract is for the provision of all officiating services for all City-operated athletic
leagues and programs, including Adult and Youth Softball, Adult and Youth Flag Football,
Adult and Youth Volleyball, Youth Basketball, and Adult Kickball, as well as tournament play.
This blanket contract sets rates for these sports that can cover league play and
tournaments, if held. The rates remain the same as the previous contract.
Payment for umpire services is made to the Association, prior to each season based on the
scheduled games, who then pays the individual umpires for actual games called. A “true up”
is calculated at the end of each season to verify actual games called with the Association
and the Parks and Recreation Department. Tournaments are handled individually in the
same manner.
This Agreement for Services is exempt from competitive bidding in accordance with LGC
252.022(a)(7), a procurement that is available from only one source.
Budget & Financial Summary: This contract is not to exceed $190,000.00. Funds are
budgeted through the Parks and Recreation Departments General Fund and Hotel
Occupancy Tax budgets.
Attachments:
1) Contract Number 12-093
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57
58
59
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January 12, 2012
Consent Agenda Item No. 2j
Chimney Hill Shopping Center
Lease Renewal
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action and discussion on a one year lease
extension for Gambro Healthcare of Texas (aka DaVita, Inc.) in the Chimney Hill Shopping
Center. Effective August 2012, the minimum monthly rent will increase from $21,531.61 to
$22,177.09.
Relationship to Strategic Goals: Financially Sustainable City – Diversity in revenue
sources.
Recommendation(s): Staff recommends approval of this lease extension.
Summary: Gambro Healthcare of Texas (aka DaVita, Inc.) signed a 10-year lease
agreement for 10,160 SF of space in the Chimney Hill Shopping Center in 1997 at a rate of
$26.57 per SF. The agreement provides the tenant with three successive options of five
years to renew the Lease at the end of the initial term.
In 2007, the tenant exercised one of the five-year options to renew. Therefore the current
lease will expire in August 2012. Gambro has requested a one-year option to extend their
lease in lieu of a five-year option. Gambro wants a 1-year extension but would like to retain
the 5 year renewal option because of uncertainty with their current Medical Director
situation. They are negotiating a longer term with the Medical Director but cannot commit to
a long lease term without the signed Medical Director agreement.
Budget & Financial Summary: In 2012, this tenant will provide $261,600 in lease
revenue to the City of College Station.
Attachments:
1. Lease Agreement
62
College Station, TX #3248
FIRST AMENDMENT TO LEASE AGREEMENT
THIS FIRST AMENDMENT TO LEASE AGREEMENT (the "First Amendment") is
made as of this ____ day of ______________ 2011, by and between THE CITY OF
COLLEGE STATION, a Texas home-rule municipal corporation, successor-in-interest to
CHSC, LTD. ("Landlord"), and DVA RENAL HEALTHCARE, INC., formally known as
Gambro Healthcare of Texas, Inc. ("Tenant").
RECITALS:
WHEREAS, Landlord and Tenant entered into that certain lease agreement dated April
28, 1997 (the "Lease") concerning approximately 10,016 rentable square feet of space in the
building located at 701 University Drive, College Station, Texas (the "Leased Premises"); and
WHEREAS, in 2007 the Tenant exercised its option to extend the term of the Lease for
an additional five (5) years in accordance with all the terms, covenants and conditions of the
Lease, except for Minimum Rent; and
WHEREAS, the current term of the Lease is set to expire on August 14, 2012, and the
parties wish to extend the Lease for an additional one (1) year period, commencing on August
15, 2012; and
WHEREAS, Landlord and Tenant desire to amend said Lease in accordance with the
terms hereinbelow stated.
NOW, THEREFORE, in consideration of the promises, covenants, and agreements
hereof and of other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, Landlord and Tenant hereby agree as follows:
1. Extended Term. The term of the Lease shall be extended for one (1) year,
commencing on August 15, 2012 and expiring on August 14, 2013 (the "Extended Term").
2. Minimum Rent . Notwithstanding anything to the contrary in the Lease,
throughout the Extended Term Tenant shall pay Minimum Rent in the amount of $22,177.09
monthly, totaling $266,125.12 annually, based on a Twenty-Six and 57/100 Dollar ($26.57) per
rentable square foot annual amount.
3. Common Area Maintenance. Tenant shall continue to pay common area
maintenance per section 4.02 of the Lease.
4. Insurance. Tenant shall continue to pay insurance per section 4.03 of the Lease.
5. Taxes. Tenant shall continue to pay taxes per section 4.04 of the Lease.
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College Station, TX #3248 2
6. Renewal Option. Tenant shall retain the right to renew the Lease for one (1)
additional period of five (5) years immediately following the expiration of the Extended Term of
this Lease, in accordance with the terms of Section 3.02 of the Lease.
7. Notices. All notices to the Tenant and Landlord under the Lease shall be sent to
the following addresses until notice of change of address shall be given as set forth in the Lease:
TENANT:
c/o DaVita Inc.
601 Hawaii Street
El Segundo, CA 90245
Attn: General Counsel
with a copy to:
c/o DaVita Inc.
1551 Wewatta Street
Denver, CO 80202
Attn: Group General Counsel
LANDLORD:
City of College Station
300 Krenek Tap Road
College Station, TX 77842
Attn: City Manager
with a copy to:
City of College Station
300 Krenek Tap Road
College Station, TX 77842
Attn: Public Works Director
8. Referrals. Landlord represents and warrants to Tenant that Landlord is not a
"referring physician" or a "referral source" as to Tenant for services paid for by Medicare or a
state health care program, as the terms are defined under any federal or state health care anti-
referral or anti-kickback, regulation, interpretation or opinion ("Referral Source"). Landlord
covenants, during the term of this Lease, it will not knowingly (i) take any action that would
cause it to become a Referral Source as to Tenant, or (ii) sell, exchange or transfer the Premises
to any individual or entity who is a Referral Source as to Tenant.
9. Miscellaneous. Except as otherwise expressly provided herein, the Lease shall
remain in full force and effect. Capitalized terms not otherwise defined here have the same
meanings as are set forth in the Lease. In the event of any inconsistency between the terms and
provisions of the Lease and those of this First Amendment, the terms and provisions of the First
Amendment shall control. This First Amendment shall be binding upon the successors and
permitted assigns of the parties hereto. This First Amendment may be executed in any number
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College Station, TX #3248 3
of counterparts via facsimile or electronic transmission or otherwise, each of which shall be
deemed an original and all of which together shall constitute one and the same instrument.
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College Station, TX #3248 4
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment as of
this day and year first above written.
TENANT:
DVA RENAL HEALTHCARE, INC.
By:______________________________
Name:___________________________
Title:____________________________
FOR TENANT'S INTERNAL PURPOSES ONLY:
APPROVAL AS TO FORM ONLY:
By:______________________________
Name:____________________________
Title:_____________________________
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College Station, TX #3248 5
LANDLORD:
CITY OF COLLEGE STATION
By:
Mayor
Date:________________
ATTEST:
City Secretary
Date:_____________
APPROVED:
City Manager
Date:_____________
City Attorney
Date:_____________
Executive Director of Fiscal Services
Date:_____________
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College Station, TX #3248 6
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January 12, 2012
Regular Agenda Item No. 1
Rezoning for 1401 Arnold Road
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an
amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 17.07
acres located at 1401 Arnold Road, generally located west of the College Station Medical
Center and south of the Southwood Community Park, from R-1 Single-Family Residential to
PDD Planned Development District.
Relationship to Strategic Initiatives: Financially Sustainable City, Core Services and
Infrastructure, Neighborhood Integrity, Diverse Growing Economy, Sustainable City
Recommendation(s): The Planning and Zoning Commission considered this item at their
December 15, 2011 meeting and voted 5-0 to recommend approval of the rezoning request
with the condition that the following note be added to the Concept Plan:
“Each of the phases of development shall be connected to adjacent phases
and the proposed 6-foot wide pedestrian path (if applicable) with a pedestrian
connection (minimum 5-foot sidewalks with striped crosswalks) that is
internal to the development. If a pedestrian connection is constructed north
of the northern property line with the Southwood Athletic Complex,
this connection will count as the pedestrian connection for this area of the
development.”
Staff also recommended approval of the request with the condition that the above-
referenced note be added. The applicant concurred with the note and has since added it to
the Concept Plan included in the attached ordinance.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
Review Criteria
1. Consistency with the Comprehensive Plan: The Comprehensive Plan designates the
future land use and character of the subject tract as Natural Areas Protected. As stated
by the Comprehensive Plan, “this land use designation is generally for areas
permanently protected from development. Such areas are preserved for their natural
function or for parks, recreation, or greenways opportunities.” This tract was designated
Natural Area Protected when the Comprehensive Plan was adopted as the City was
pursuing acquisition of the tract to incorporate it into the adjacent Southwood
Community Park. Since this transaction did not occur, this designation is no longer
appropriate for the tract. This request considers the tract with the Institutional land use
designation that is placed on the adjacent College Station Medical Center property to the
east and College Station Utilities property to the south. The Institutional “land use
designation is generally for areas that are, and are likely to remain, in some form of
institutional or public activity.”
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The subject tract is also located within the area of the Medical District Plan, which Plan
has been drafted and is nearing completion. The Medical District Plan identifies this tract
for medical and related uses. The proposed development provides the opportunity for
senior-targeted residential facilities, continuum of care, and medical facilities that are
consistent with the medical-related vision of the draft Medical District Plan. Additional
description regarding the proposed uses will be provided in the Review of Concept Plan
section later in this report.
Two minor collectors are shown on the Thoroughfare Plan across the subject tract.
Normand Drive will be extended from Rock Prairie Road to the south between the
College Station Medical Center and Southwood Community Park and will intersect Arnold
Road which will be extended from the west along the southern boundary of the tract.
These thoroughfares are depicted on the Concept Plan and will be constructed with the
first phase of development of the tract.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The proposed rezoning permits
medical and senior-targeted residential uses that are complementary to the nearby
College Station Medical Center. The Concept Plan also proposes pedestrian connections
to the adjacent Southwood Community Park and the community center located within it.
While height limitations would not otherwise apply to this tract, the rezoning proposes to
limit the height of buildings to be more compatible with the single-family uses in the
General Suburban designated area to the southwest. The western portion of the
development will be limited to a maximum of three stories and 50 feet in height and the
center portion of the development to a maximum of four stories and 60 feet in height.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The subject
tract is suitable for the proposed rezoning. The proposed senior-targeted housing and
other medical-related uses will help meet a demand for these facilities in the community
and provide them in close proximity to other medical, retail, and recreational facilities.
A Request For Proposal (RFP) for a desired senior housing project was sent out by the
City earlier this year for the use of $1 million in HOME funds granted to the City by the
US Department of Housing and Urban Development. The firm NRP was identified as the
recipient of the funds with a proposed senior housing project identified on the subject
tract. The Council has passed a resolution supporting a NRP tax credit application to the
State of Texas for the project.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
subject tract is currently zoned R-1 Single-Family Residential. Single-family uses are a
suitable use of the property as the tract is adjacent to a community park and is in close
proximity to other single-family uses.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The subject tract has been zoned R-1 Single-Family Residential since 2002. While single-
family is an appropriate use of the subject tract, the presence of an 80-foot wide
easement for BTU electric transmission lines that diagonally bisects the center of the
tract and the need to extend two minor collectors create a more challenging
environment for a lower intensity single-family development to occur.
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6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The subject tract contains
two future thoroughfares on the City’s thoroughfare plan, Normand Drive and Arnold
Road, both of which are classified as two-lane minor collectors with a suburban context.
The proposed development will facilitate the extension of both of these thoroughfares. In
2003, the City received right-of-way dedication and $135,000 in funds from the College
Station Medical Center for construction of the portion of Normand Drive through the
corner of their property. With use of these funds, the developer will be responsible for
the construction of this portion of roadway and oversize participation by the City may be
needed to realize the appropriate design of the street.
The subject tract is located adjacent to a 12-inch water line located along the
southwestern and northeastern property boundaries. The subject tract is located
adjacent to a 12-inch sanitary sewer main along the northeastern property boundary
and an 8-inch sanitary sewer main along the northwestern property boundary. The
subject tract is located in the Lick Creek Drainage Basin and is not encroached by a
FEMA regulated Special Flood Hazard Area. Future development of the subject tract will
be required to follow the City’s Storm Water Design Guidelines. The Concept Plan does
illustrate the use of detention facilities to mitigate post development drainage flows.
Review of Concept Plan
The applicant has provided the following information related to the purpose and intent of
the proposed zoning district:
“The purpose of this development is to provide senior-targeted residential facilities,
continuum of care, and medical facilities that are located within walking distance to
existing, premier medical service providers and major retailers.”
In accordance with this purpose statement, the Concept Plan proposes residential and non-
residential use areas. The residential use areas will adhere to the dimensional standards and
requirements of the R-6 High Density Multi-Family district while the non-residential use will
follow the C-1 General Commercial district standards. The following uses will be permitted in
the residential areas:
· Senior-Targeted Independent Living, Assisted Living, and Active-Adult communities;
· Senior-Targeted Mixed-Income Multifamily Developments;
· Nursing Homes;
· Convalescent Homes;
· Extended Care Facilities;
· Skilled Nursing Facilities; and
· Memory Care Facilities.
The following uses will be permitted in the non-residential use area:
· Hospital;
· Offices;
· Medical Retail;
· Medical Clinics;
· Skilled Nursing; and
· Memory Care Facilities.
· Stand-alone retail and restaurant uses shall not be permitted unless they serve as an
accessory use to another primary use.
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The applicant has provided the following supplemental definitions to these uses:
· Senior: Adults 55 years of age or older.
· Senior-Targeted Community: A community that provides features, amenities,
operational standards, services and use restrictions that adults 55 years of age or
older find desirable. By choosing to provide senior-targeted amenities, and
consciously not provide amenities desired by the general public of ages less than 55,
seniors often self-select into these communities. Many senior-targeted communities
are often age-restricted as well, to reinforce and bolster the sense of safety and
community desired by senior residents.
Senior-targeted communities feature amenities consciously planned into the
development; among these particular amenities, open space within half a block and
recreational facilities are the most common. These recreational facilities include
walking trails and park spaces, along with a lifestyle center/ clubhouse that
emphasize clubs and activities and feature resort-style amenities. Amenities often
include an indoor and/or outdoor heated swimming pool, whirlpool tub, steam and/or
sauna rooms, separate facilities for aerobics and weight training, rooms for cards,
games and billiards, and often feature a great room with a commercial kitchen as
well as facilities for tennis, golf, shuffleboard, bocce, and more. Clubs and activities
focus on scrapbooking and other crafts.
· Active-Adult Communities: Active adult housing refers to communities either age-
targeted or age-restricted to people aged 55 or older. Active adult housing is often
designed for complete single-floor living, with features like laundry facilities and the
master bedroom and bathroom on the first floor. The properties have few, if any,
steps to get into the home, and often boast details like toggle/rocker light switches,
lever handles, shower stalls with seats, wide doorways, and other features that make
life easier for people who are experiencing the pains associated with aging (like
arthritis).
Active adult communities feature amenities consciously planned into the
development; among these particular amenities, open space within half a block and
recreational facilities are the most common. These recreational facilities include
walking trails and park spaces, along with a lifestyle center/ clubhouse that
emphasize clubs and activities and feature resort-style amenities. Amenities often
include an indoor and/or outdoor heated swimming pool, whirlpool tub, steam and/or
sauna rooms, separate facilities for aerobics and weight training, rooms for cards,
games and billiards, and often feature a great room with a commercial kitchen as
well as facilities for tennis, golf, shuffleboard, bocce, and more. Clubs and activities
focus on scrapbooking and other crafts.
The Concept Plan proposes three separate use areas that divide the subject tract into thirds.
The eastern portion that is closest to the College Station Medical Center may consist of the
residential and/or non-residential uses listed above. The center portion will consist of
residential uses with maximum height of four stories and 60 feet. The western portion will
also consist of residential uses with a maximum height of three stories and 50 feet.
The applicant proposes to construct a portion of the multi-use path identified on the Bicycle,
Pedestrian, and Greenways Master Plan that is intended to connect Arnold Road to Rio
Grande Boulevard through the Southwood Community Park. The applicant is proposing to
construct the portion of the multi-use path adjacent to their development on the park
property and receive some parkland dedication fee in lieu of credit for the construction. The
Park and Recreation Advisory Board is scheduled to consider the proposal at their December
13th meeting and their recommendation will be reported at the Commission’s meeting.
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The applicant also proposes a pedestrian connection along the electrical easement that is
intended to provide additional access from Arnold Road to the community center in the
Southwood Community Park. The pedestrian pathway will have public access via a public
access easement but will be privately owned and maintained and constructed at the time of
site development.
With the development of the tract, two minor collectors will be extended with the first phase
of development. Arnold Road will be extended across the southern portion of the property
and it will intersect the extension of Normand Drive from Rock Prairie Road to the southeast
corner of the tract.
Through the PDD, the applicant is requesting two meritorious modifications to achieve the
objectives of the development:
· UDO Section 7.2.I Table “Minimum Off-Street Parking Requirements”: The
applicant is requesting a reduction in parking requirements due to the senior-oriented
nature of the development and the reduced vehicle and parking demand related to this
type of development. The minimum off-street parking requirements are based on a ratio
of the number of spaces per the gross square feet of floor area for the use. The parking
ratio for Medical or Dental Clinics will be reduced from 1 space : 200 square feet to 1
space : 280 square feet. The requirements for Office, Personal Service Shop, and Retail
Sales & Service uses will be reduced from 1 space : 250 square feet to 1 space : 350
square feet. Multi-family residential uses will be reduced from 1.5 spaces per bedroom
for one-bedroom units and 1.25-1.5 spaces per bedroom for two-bedroom units to 1.15
spaces per bedroom for one and two-bedroom units.
· UDO Section 8.2 regarding block length and block perimeter related items: The
applicant is requesting that the proposed Concept Plan meet the block length, block
perimeter, and access way requirements of the subdivision regulations. If the tract is
considered with an Institutional land use designation, block length and block perimeter
requirements do not apply. In addition, a through street into the tract is not practical
with park property surrounding it to the rear. The proposed pedestrian path along the
electrical easement will be sufficient to meet the Access Way requirements.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Draft Planning & Zoning Commission Minutes – December 15, 2011
4. Ordinance
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BACKGROUND INFORMATION
NOTIFICATIONS
Advertised Commission Hearing Date: December 15, 2011
Advertised Council Hearing Dates: January 12, 2012
The following neighborhood organizations that are registered with the City of College
Station’s Neighborhood Services have received a courtesy letter of notification of this public
hearing:
Edelweiss HOA, Sun Meadows HOA
Property owner notices mailed: 14
Contacts in support: One
Contacts in opposition: None
Inquiry contacts: One
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Natural Areas
Protected
R-1 Single-Family
Residential
Southwood Community
Park
South
Institutional
General Suburban
A-O Agricultural Open
R-1 Single-Family
Residential
College Station Utilities
Single-family dwellings
and duplexes
East
Institutional
C-1 General Commercial
College Station Medical
Center
West Natural Areas
Protected
R-1 Single-Family
Residential
Southwood Community
Park
DEVELOPMENT HISTORY
Annexation: 1993
Zoning: A-O Agricultural Open (upon annexation), R-1 Single-Family
Residential (2002)
Final Plat: Not platted
Site development: Vacant
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December 15, 2011 Draft P&Z Regular Meeting Minutes Page 1 of 2
DRAFT MINUTES
PLANNING & ZONING COMMISSION
Regular Meeting
December 15, 2011, 7:00 p.m.
City Hall Council Chambers
College Station, Texas
COMMISSIONERS PRESENT: Chairman Mike Ashfield, Bo Miles, Jodi Warner, Jim Ross,
and James Benham
COMMISSIONERS ABSENT: Craig Hall and Jerome Rektorik
CITY COUNCIL MEMBERS PRESENT: None
CITY STAFF PRESENT: Lance Simms, Alan Gibbs, Jennifer Prochazka, Jason Schubert,
Joe Guerra, Venessa Garza, Josh Norton, Morgan Hester, Adam Falco, Brittany Caldwell, and
Carrie McHugh
1. Call meeting to order
Chairman Ashfield called the meeting to order at 7:03 p.m.
Regular Agenda
6. Public hearing, presentation, possible action, and discussion regarding a request to rezone
17.07 acres from R-1 Single-Family Residential to PDD Planned Development District
located at 1401 Arnold Road, more generally located west of the College Station Medical
Center and south of the Southwood Athletic Park. Case # 11-00500128 (JS) (Note: Final
action on this item is scheduled for the January 12, 2012 City Council Meeting -
subject to change)
Principal Planner Schubert presented the rezoning and the meritorious modifications and
recommended approval with the condition that the following note be added to the
Concept Plan:
Each of the phases of development shall be connected to adjacent phases and the
proposed 6-foot wide pedestrian path (if applicable) with a pedestrian connection
(minimum 5-foot sidewalks with striped crosswalks) that is internal to the development. If
a pedestrian connection is constructed north of the northern property line with the
Southwood Athletic Complex, this connection will count as the pedestrian connection for
this area of the development.
There was general discussion amongst the Commission regarding the rezoning.
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December 15, 2011 Draft P&Z Regular Meeting Minutes Page 2 of 2
Jesse Durden, CapRock Texas, stated that the property is next to a park and the College
Station Medical Center, which is key to a senior development, and the intent is to provide
connectivity throughout the site. He also said that the City Council has applied roughly a
million dollars in home funds to a senior multi-family project on the west end of the
property.
Commissioners Ross, Benham, and Miles expressed concern about the reduction in
parking.
Chairman Ashfield opened the public hearing.
No one spoke during the public hearing.
Chairman Ashfield closed the public hearing.
Commissioner Benham motioned to recommend approval of the meritorious
modifications and the rezoning, with the addition of the note on the concept plan.
Commissioner Warner seconded the motion, motion passed (5-0).
8. Adjourn.
The meeting was adjourned at 7:48 p.m.
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January 12, 2012
Regular Agenda Item No. 2
College Station Medical District Plan– Adoption and Implementation Update
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services
Relationship to Strategic Plan: Financially Sustainable City, Core Services and
Infrastructure, and Diverse Growing Economy
Agenda Caption: Presentation and discussion regarding the College Station Medical
District Master Plan.
Recommendation(s): Staff recommends Council concur with the proposed Medical District
Plan of Work for the Plan’s Adoption and Implementation
Summary: In 2011, Council entered into a contract with a consultant team to assist in the
development of a medical district in the vicinity of the intersection of SH6 and Rock Prairie
Road. This action was a result of the existing and planned medical facilities located in the
area and is consistent with the direction provided in the City’s Comprehensive Plan, which
identifies this area as one of several unique districts located within the City. In addition to
the consultant team, Council established an Advisory Group consisting of various
stakeholders from throughout the community. The Advisory Group, consultant team, and
staff completed their work on the draft plan for the Medical District in late 2011, the results
of which were presented to a joint meeting of the Council and the Advisory Group in late
October.
Staff has developed a work plan that will, upon completion result in the adoption of the plan
and further implementation of the plan. It is important to note that while details are
worked out regarding this work plan, implementation of certain aspects of the Plan will
continue (for example design of the Rock Prairie Road Bridge, support of the Senior Housing
project adjacent to the Med, and completion of the sewer line to serve the Scott & White
Hospital).
The purpose of this item is to update the Council on the status of the Plan, provide an
overview of the implementation activities currently underway, and present the staff
recommendation for the work plan to move the Plan toward adoption and implementation.
Budget & Financial Summary: Outlined in the Draft Master Plan
Attachments:
1) Map of the Proposed College Station Medical District
2) Copies of Updates Provided to Stakeholders on Plan Adoption and
Implementation
3) Proposed Plan of Work for the Adoption and Implementation of the College
Station Medical District
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College Station Medical District
Plan of Work – Adoption to Implementation
With the work of the Medical District Advisory Group and the Consultant Team complete,
resulting in the development of a draft Master Plan for the College Station Medical District,
staff has now turned its attention to preparing the draft for adoption by Council and for the
Plan’s successful implementation.
Based on information received from the Advisory Group and other stakeholders, staff felt it
imperative that prior to acting on the adoption of the Master Plan, the framework for the
Plan’s implementation be developed. It is anticipated that the Draft Master Plan and the
implementation framework will be presented to Council for action in early Spring.
Staff has identified three implementation tools that will be developed further for
consideration along with the Draft Master Plan. These implementation tools are:
· Regulations and Standards
· Management, Marketing, and Operations
· Capital Improvements
As noted above, each of these implementation tools will be developed further into a
framework that will provide interested parties and the Council some clarification of how the
Plan (should it be adopted) may be implemented. The following is provided as a very brief
overview of what will be considered in the development of the framework for each of these
implementation tools:
Regulations and Standards
To succeed, the District needs to have land use, development, and design regulations and
standards that ensure the substantial public and private investments made in the area are
supported with wise land use and quality development that yield prosperity for all parties.
The appropriate type and extent of regulations and standards will be explored as a part of
this proposal. This will include consideration of such items as form-based codes, zoning
overlays, etc.
Management, Marketing, and Operations
To succeed the District needs to have an intentional focus on its management, marketing,
and operation as a unique place in College Station. This focus will likely need to include a
formal management structure, a specific communications and marketing program, and
identified funding mechanism to both implement the vast capital needs, but also the unique
operational requirements. This will include consideration of such items as Municipal
Management Districts, Public Improvement Districts, etc.
Capital Improvements
To succeed the District needs to have a reliable way to fund and construct the varied and
extensive capital improvements needed in the area. These improvements range from
upgrades to the transportation network to expanded wastewater facilities. The proposal for
this tool will include identifying the amount of funding needed and the appropriate sources
for this funding. This will include consideration of such items as a Capital Improvements
Program, Tax Increment Financing, Assessments, etc.
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In the spirit of the partnership used to create the Master Plan draft, staff has been (and will
continue) providing regular updates to the various stakeholder and interest groups
regarding the adoption of the Master Plan and its implementation (see attached copies of e-
mail updates). These regular updates will continue and will also be used to forward
information as the implementation tool frameworks are further developed and seek
comment and input on the same.
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College Station Medical
District
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From: Jennifer Prochazka
To: Med Corridor AC
CC: Alan Gibbs; Bob Cowell; David Neeley; Jason Stuebe; Matt Robinson; Randall Heye
Date: 12/15/2011 11:21 AM
Subject: Medical District Update
Medical District Update
Merry Christmas! It's been awhile since we last communicated anything regarding the College Station Medical District effort. This
e-mail is sent as an update on what has been going on over the past couple of months and to also let you know about upcoming
actions.
Rock Prairie Road Bridge
The City continues to progress in its upgrade of the Rock Prairie Road Bridge. As you may recall, the City was successful in working
with the Bryan-College Station Metropolitan Planning Organization and the Texas Department of Transportation in securing nearly
$5 Million in funds to upgrade the Rock Prairie Road Bridge and intersection. Recently, the City Council approved a design contract
with an engineering firm who has been working on developing the plans. At the same time, City staff has been busy developing
preliminary concepts for the widening of Rock Prairie Road (east and west) and securing the right of way necessary for such a
project. In 2008, College Station voters approved bond funds to allow the City to acquire this right of way. Additional funds for the
actual construction will need to be secured in the future.
Scott & White and The Med
Both local hospital anchors continue their work on expansion. The Med recently celebrated the opening of its newly expanded
emergency center, adding five new beds and significantly decreasing emergency room wait times. Scott & White continues to
progress in the construction of their new hospital which is slated to open in 2013.
Senior Housing and Medical Services
College Station recently endorsed a privately developed affordable senior assisted living facility. This facility which may include as
many as 96 rooms will be located adjacent to the Med on 17 acres also intended to include a skilled nursing facility, independent
senior housing, and associated medical office uses. The City will partner with the developer in their application to the State for Low
Income Housing Tax Credits and also in use of a portion of the City's HUD HOME financing. It is anticipated that this project may
begin construction in the fall of 2012.
Wastewater Service Improvements
College Station continues to enhance wastewater services in the Medical District area. Currently a lift station and associated
collection system is under construction. Once completed, this system will serve the new hospital, medical clinic, and associated
development on the Scott & White owned property.
District Plan
City staff continue to work with the consultant to finalize the District plan document. Staff is anticipating a Spring adoption of the
plan. It is staff's intention to develop an implementation program over the next couple of months. This implementation program
will provide details regarding development regulations and standards, management structure, funding mechanisms, and capital
expenditures needed for the success of the Medical District.
As work progresses on the Medical District and the development of the implementation program, I plan on providing regular
updates such as this one to each of you. The week of December 27th, I will forward an e-mail detailing our approach to developing
the implementation program. Sometime in January, I hope to present this same information to Council at one of their regular
meetings. As you receive and review these e-mails, I would encourage you to forward any questions or comments you may have
about the information they contain.
I look forward to continuing to work with each of you to make the College Station Medical District a resounding success for all
involved!
Thanks,
Bob Cowell
Executive Director, Planning & Development Services
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From: Jennifer Prochazka
To: MEDICAL DISTRICT UPDATES
Date: 1/3/2012 1:21 PM
Subject: Medical District Update #2
Good afternoon!
I hope each of you had a great Christmas and New Year's celebration. As I noted in my recent update (December 15th), I plan on
providing each of you regular updates on the completion of the Medical District Plan and its implementation. As I noted in that
update, I would like with this update to highlight the general approach we intend to use to finalize the Plan, secure its adoption and
initiate its implementation.
Completion of the Plan document
Staff has received the final version of the proposed Medical District Plan from the consultant team. We will very soon be placing the
document on our web site for your access. While the document is complete and represents the consultant team's final effort, staff
will continue over the next couple of months refining the document in preparation for public hearings before the Planning & Zoning
Commission and City Council. It is anticipated that these hearings will be scheduled later this Winter or in early Spring.
Continuing Outreach and Engagement
As part of our effort to finalize the Plan document in preparation for the upcoming public hearings, staff continues to engage with
various stakeholders within the Medical District. These efforts have included one-on-one meetings, phone conversations, etc. and
are assisting us greatly in ensuring that the final plan presented to Council has broad support by the various stakeholder and
interest groups. In addition to accessing the web site and viewing the consultant's final document, I would encourage you to
contact Jennifer Prochazka of my office at jprochazka@cstx.gov or 979/764-3570 with any questions or concerns you may have.
Implementation of the Plan
Through our continued engagement, it became apparent that to secure the broad based support of the Plan we seek, it will be
necessary to have some initial development of the tools necessary to successfully implement the Plan, before the Plan itself is
actually adopted by Council. To that end, staff has initiated work on "sketching" out proposals for three of the key implementation
tools (regulations and standards, management, marketing, and operations, and capital improvements). It is my intention that
proposals for each of these tools will be provided to Council at the same time we seek approval of the Plan. This is intended to help
everyone understand how the Plan will actually be implemented and to accelerate the process of implementation. Prior to
presenting these proposals, each will be sent out to stakeholders and interest groups for review and comment. The following is
provided as a very brief overview of what the proposals will consider for each of these tools:
Regulations and Standards - to succeed, the District needs to have land use, development, and design regulations and
standards that ensure the substantial public and private investments made in the area are supported with wise land use and
quality development that yield prosperity for all parties. The appropriate type and extent of regulations and standards will be
explored as a part of this proposal.
Management, Marketing, and Operations - to succeed the District needs to have an intentional focus on its management,
marketing, and operation as a unique place in College Station. This focus will likely need to include a formal management
structure, a specific communications and marketing program, and identified funding mechanism to both implement the vast
capital needs, but also the unique operational requirements.
Capital Improvements - to succeed the District needs to have a reliable way to fund and construct the varied and extensive
capital improvements needed in the area. These improvements range from upgrades to the transportation network to expanded
wastewater facilities. The proposal for this tool will include identifying the amount of funding needed and the appropriate
sources for this funding.
As you can see, though a great deal has been accomplished and a significant amount of work is currently underway, a great deal of
effort remains to realize the full potential of the District. As progress is made on development of the proposals for the
implementation tools and as other items of significance occur within the District, I will forward additional information. As I noted in
my first update, I intend to provide a similar update every few weeks. In the meantime, if you have any questions or need
additional information please do not hesitate to contact me or Jennifer.
As always, I look forward in continuing to work with each of you to make the College Station Medical District a resounding success
for all involved!
Thanks and Happy New Year,
Bob Cowell
Executive Director, Planning & Development Services
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January 12, 2012
Regular Agenda Item No. 3
Council Strategic Plan – Diverse Growing Economy Strategy Discussion
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services
Relationship to Strategic Plan: Diverse Growing Economy
Agenda Caption: Presentation, possible action, and discussion regarding the Council’s
Strategic Plan (2012), Policy Action Plan of Work, and strategies related to Diverse Growing
Economy Strategic Initiative.
Recommendation(s): Staff will provide policy and parameter recommendations as part of
its presentation at the Council meeting
Summary: At the October 27th meeting, Council accepted the 2012 Strategic Plan Update
subject to further discussion of a number of identified policy items. At the November 10th
meeting, Council approved a “plan of work” that will address a number of policy items that
remain with several of the specific strategies contained in the Plan. The intent is to have a
series of “workshops” to deliberate on the identified items prior to the FY13 budget
development.
The purpose of this item is to initiate discussion on one of the identified strategies under the
Policy Plan of Work - Policy Area 3 “Fiscal Policies”, specifically dealing with economic
development. Discussion of this item will aid staff in refining this strategy and in the
establishment of appropriate “policy parameters”. Further, the discussions will aid the staff
in refining strategies and actions contained within the Department’s Business/Service Plans.
At the meeting, staff will identify the basics of our current economic development
activities/approaches, identify where the strategy indicates we appear headed (in this case
to further diversify our consumer-orientation in economic development, which means our
intent is to continue to focus on activities - just a wider diversity - that attract people and
money from outside our area.
Ensuring that this strategy is aligned with Council will be important both in our day to day
economic development activities (what businesses we recruit, what types of subsidies we
may offer, etc) but also as we work with the consultant team to develop the economic
development plan.
Budget & Financial Summary: N/A
Attachments:
1) Strategic Initiatives and Goals from Council Strategic Plan (2012)
2) Strategies identified in Policy Plan of Work for further discussion
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Strategic Initiatives and Goals – Council Strategic
Plan (2012)
Financially Sustainable City
Wise stewardship of the financial resources provided to the City
resulting in its ability to meet current service demands and
obligations without compromising the ability of future generations to
the same
Core Services and Infrastructure
Efficiently, effectively, and strategically placed and delivered core
services and infrastructure that maintains citizens health, safety, and
general welfare and enables the City’s economic growth and physical
development
Neighborhood Integrity
Long-term viable and appealing neighborhoods
Diverse Growing Economy
Diversified economy generating quality, stable full-time jobs
bolstering the sales and property tax base and contributing to a
high-quality of life
Improving Mobility
Safe, efficient and well-connected multi-modal transportation system
designed to contribute to a high-quality of life and be sensitive to
surrounding uses
Sustainable City
Wise stewardship of the natural resources and features needed to
meet current demands without compromising the ability of future
generations to do the same
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Strategies previously identified for further
discussion
Policy Area 1
· Sustainable City Strategies
Policy Area 2
Infrastructure, Facilities, Services, and Equipment
· Plan for and invest in infrastructure, facilities, services, personnel, and equipment necessary to
meet projected needs and opportunities
· Maintain and rehabilitate equipment, facilities, and infrastructure on a strategic schedule
· Continue investments in maintaining and rehabilitating infrastructure and facilities in
neighborhoods
· Plan for infrastructure necessary to meet projected growth and physical development
· Enhance transit opportunities through partnerships
Neighborhood Integrity
· Continued partnership with TAMU and others in addressing off-campus student housing
Policy Area 3
Fiscal Policies
· Phased lowering of reliance on Utility Return on Investment for General Fund use
· Maintain competitive utility rates
· Maintain relationship with local and regional economic partners
· Support diversification of “consumer-oriented” economy – tourism, regional athletic events,
regional medical center, etc – SUBJECT OF JANUARY 12TH DISCUSSION
Policy Area 4
· Employer of choice – Attracting and retaining and engaged and highly professional staff
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