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HomeMy WebLinkAbout07/26/2012 - Regular Agenda Packet - City CouncilTable of Contents Agenda 2 Consent No. 2a - Minutes Coversheet revised 5 Workshop 6 Regular 11 Consent No. 2b - Annual purchase of EMS supplies Coversheet revised 18 Bid Summary 12-067 19 Resolution 20 Consent No. 2c - Annual Purchase Agreement for the Installation of Hot Mix Asphalt Concrete Coversheet revised 22 Bid Tabulation 23 Resolution 24 Consent No. 2d - Contract for Transmission Operations with Bryan Texas Utilities Coversheet revised 25 Consent No. 2e - Interlocal Agreement with the College Station Independent School District for School Resource Officers Coversheet revised 26 Interlocal Agreement 27 Regular No. 1 - Public Hearing on Charter Amendments Coversheet revised 36 Final Report 37 1 Mayor .Nancy Berry Mayor Pro Tem Dave Ruesink City Manager David Neeley CI-r~or: COLL.EC;I:S~.YI.I~N Hmrrt nfTe.~irsA &M IJ~liz,ersr~y~ Council members Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie M. Schultz Amended Agenda College Station City Council Regular Meeting Thursday, July 26,2012 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Presentation: Special Presentation by the Museum of the American GI. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation. possible action, and discussion of minutes for: July 12,2012 Workshop July 12. 201 2 Regular Council Meeting b. Presentation, possible action. and discussion regarding an annual blanket purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS supplies. City Council Amended Regular Meeting Page 2 Thursday, July 26, 2012 c. Presentation, possible action, and discussion regarding the award of bid 12-073 Brazos Paving, Inc. to provide an annual contract for the excavation of the depleted asphalt, and installation of emulsified asphalt and Type D hot mix asphalt for the maintenance of streets in an amount not to exceed $923,200.00, and authorizing the City Manager to execute the renewal agreement on behalf of the City Council. d. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Bryan Texas Utilities in the amount of $60,000 for the purposes of BTU temporarily operating College Station's electric transmission system and authorizing the City Manager to execute the contract on behalf of the City Council. e. Presentation, possible action, and discussion regarding the Inter-Local Agreement (ILA) with the College Station Independent School District (CSISD) regarding School Resource Officers (SRO). Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public Hearing, presentation and discussion to receive comments regarding the proposed amendments to the City Charter. A quorum of the Citizens' Charter Review Commission may be present. 2. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: Notice is hereby given that a Amended Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, July 26, 2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. City Council Amended Regular Meeting Page 3 Thursday, July 26, 20 12 Posted this 2Yd day of July, 201 2 at 5.00 p.m. I, the undersigned. do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station. Texas, and the City's website, www.cstx.~ov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on July 23, 2012 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of ,2012 By Subscribed and sworn to before me on this the day of ,2012. Notary Public -Brazos County, Texas My commission expires: The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 761-35 17 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. July 26, 2012 City Council Consent Agenda Item No. 2a City Council Minutes To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for: · July 12, 2012 Workshop · July 12, 2012 Regular Council Meeting Attachments: · July 12, 2012 Workshop · July 12, 2012 Regular Council Meeting 5 WKSHP071212 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JULY 12, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz Dave Ruesink City Staff: Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 4:30 p.m. on Thursday, July 12, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:30 p.m. on Thursday, July 12, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: 6 WKSHP071212 Minutes Page 2 · City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan · Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922 · College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023 · Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-0025 16- CV-272, in the 272nd District Court of Brazos County, Texas · Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 1 1-003172- CV-272,in the 272'IdDistrict Court of Brazos County, Tx. · Claim and potential litigation related to a June 24, 201 1 collision with a city vehicle. B. Consultation with Attorney to seek legal advice; to wit: · Legal issues relating to the Brazos Valley Groundwater Conservation District. · Restitution issues related to State v. P. David Romei · Legal issues related to the College Station Conference Center C. Deliberation on the purchase, exchange, lease or value of real property; to wit: · Property located at or near University Drive and Tarrow/East Tarrow Streets in College Station D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: · Parks and Recreation · Planning and Development · Zoning Board of Adjustments The Executive Session adjourned at 5:52 p.m. on Thursday, July 12, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled. 5. Presentation, possible action, and discussion on a scheduled public meeting concerning a proposed permit to operate the Brazos Valley Disposal Facility, a Municipal Solid Waste Type IV disposal facility. Chuck Gilman, Director of Capital Projects, provided an informational presentation on a scheduled TCEQ public meeting on July 19 for the Brazos Valley Disposal Facility. The proposed Brazos Valley Disposal Facility is proposed to be located approximately a quarter mile north of Raymond Stotzer Parkway or FM 60, and about a mile and a half west of the College 7 WKSHP071212 Minutes Page 3 Station City limits. The proposed facility is being permitted as a type four landfill and is restricted to accepting only construction and demolition wastes. Local land use around the facility is primarily industrial, with some adjacent single family residential. The permit application was submitted to the TCEQ by Brazos Valley Recycling and was under technical review for nine months. The SWAC unanimously found the application to be in non- conformance with the Regional Solid Waste Management Plan due to lack of screening for adjacent properties and the highway. This is non-binding. The TCEQ Executive Director confirmed and scheduled a public meeting on July 19, 2012 for the proposed Brazos Valley Disposal Facility permit application. The meeting will take place at the Brazos County Expo Complex Ballroom Building and will start at 7:00 PM. Representatives from TCEQ and the applicant will be present for a two-part public meeting consisting of an informal discussion segment and a formal comment period. During the informal discussion period, the public will be encouraged to ask questions of the applicant and TCEQ staff concerning the permit application. The formal comment period at the meeting will be the last opportunity for public comments to be accepted by the TCEQ for determining if the application will be subject to a contested case hearing. Only relevant and material issues raised during the Formal Comment Period can be considered if a contested case hearing is granted on this permit application. As of today the application has received four comments in opposition to the facility. As opposed to the proposed pintail facility in Waller County on Highway 6, outside of Hempstead, which received over 4,883 comments. 6. Presentation and discussion on a report from Keep Brazos Beautiful regarding activities of the organization. Sam White, President, and Amy Reed, Executive Director, reported on the activities of Keep Brazos Beautiful. · Youth Leadership Workshop · KBB Enviro Club, an after school program at area elementary schools · Annual Crepe Myrtle and Shade Tree Sale · Girl Scouts are Treemendous · Texas Trash Off · Brazos Valley Earth Day · TAMU Earth Day Celebration · Adopt a Greenway Kickoff Event · Arbor Day Season Celebration with the Memorial Tree Ceremony and Tree City USA Recognition · Get Wild about KBB Annual Awards Gala, celebrating local environmental heroes · Great American Campus Cleanups, with 1,022 students and 99 counselors/teachers/staff participating · CSISD Summer Shadow Students with 64 volunteer hours served by four Junior High students The KBB has received recognition as the Gold Star Affiliate for Keep Texas Beautiful and the Presidential Circle Affiliate for Keep America Beautiful. 8 WKSHP071212 Minutes Page 4 Current Projects include: · Community Demonstration Garden – George Bush and Texas Avenue · Cigarette Litter Prevention Program · Member’s Summer Soiree’ · Board/Organization Development · Additions/Improvements to Education Program 7. Council Calendar · July 18 BVSWMA Board Meeting at Twins Oaks Facility - 2690 SH30 (Anderson, Texas), 11:00 a.m. · July 18 RVP Board Meeting at RVP, 3:00 p.m. · July 18 CAPRA BBQ Dinner at Southwood Community Center, 6:30 p.m. · July 19 P&Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Julie Schultz, Liaison) · July 20 Texas Hospitality Social - Honoring CAPRA Team at WPC Green Room - 1015 Colgate Drive, 6:30 p.m. · July 25 Special Council Meeting at WPC Green Room - 1015 Colgate Drive, 3:00 p.m. · July 26 City Council Executive/Workshop/Regular Meeting at 5:00, 6:00 and 7:00 p.m. · July 27 Scott & White Hospital Tour at Rock Prairie Medical Center (Hospital), 9:00 a.m. Council reviewed the Council calendar. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no requests. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership. Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments. 9 WKSHP071212 Minutes Page 5 Mayor Berry reported on the Brazos Valley Council of Governments and the Metropolitan Planning Organization. Councilmember Mooney reported on the Convention and Visitors Bureau. Councilmember Ruesink reported on the Sister Cities. Councilmember Brick thanked the Police and Fire departments for their assistance with the Foxfire Fourth of July celebration. Councilmember Ruesink added his thanks for their participation in his neighborhood. Councilmember Fields reported on the Tisdale funeral he attended. Councilmember Schultz reported on the 75th Anniversary Committee (sub-committee of the Historic Preservation Committee) meeting. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:45 p.m. on Thursday, July 12, 2012. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 10 RM071212 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION JULY 12, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:04 p.m. on Thursday, July 12, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. Citizen Comments Gary Ives, 3943 Blue Jay Court, President of the Springbrook HOA, spoke on behalf of the board. He thanked the Council for the postponement of the Public Hearing about the Lick Creek Trail project. They wish to reconcile the conflicting viewpoints within the HOA before the Council considers this. The board found the proposal from the Concerned Springbrook Homeowners to be inadequate to protect the interests of the neighborhood and to be divisive. The board’s response was to unanimously reject the settlement proposal. They believe the trail 11 RM071212 Minutes Page 2 project proposed by the City to offer a greater overall benefit to all members of the association. Also, the board does not feel they can entrust the maintenance of the creek area to eleven lot owners. He provided to the Council a copy of the board’s mailout to the membership. They are currently preparing their final report and anticipate delivering it prior to the sixty-day postponement. He stated the accusation border on the libelous and their basis for litigation to be frivolous. He expressed the board’s commitment to be faithful to the mandate of the majority of the membership. Jerry Brown, 3802 Gold Finch Circle, reported that he has acted as a legal advisor to the Springbrook board. He came to refute the statement made by Brian Leschber at the June 28 meeting where he stated the board did not go into the mediation process in good faith. At the June 4 meeting, the 11 Concerned Homeowners group did not provide a written proposal and only gave a single settlement offer despite saying they had other ideas. The group wanted the board to accept an offer of $5,000 as fair compensation to give up a $1.1 million recreation trail. On June 25, the group submitted a written offer that only repeated what had been discussed three weeks prior. Also, they neglected to fully address the key issues identified by the board. The board responded on June 27, giving specific reasons why the offer was inadequate. To date, the group has not attempted to address the reasons the offer was rejected, nor has it submitted another proposal. Felix Munguia III, 1743 Purple Martin, chair of the Architecture Committee for Springbrook, stated there are only two facts: 1) countless hours of information have been provided to association members; and 2) the HOA membership voted for the nature trail, with 58.8% in favor. Marcy Halterman-Cox, 1807 Springbrook Estates, stated she was one of the group that sought to keep the HOA from giving away the property. The group has hired an attorney. They believe there are problems with the vote that violated state law. Additionally, the bylaws have two conflicting terms. One is to keep the creek natural, and secondly, the HOA has the authority to dispose of property as they deem necessary. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: · June 28,20 12 Workshop · June 28, 2012 Regular Council Meeting 2b. Presentation, possible action, and discussion on consideration of Ordinance 2012-3424, amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). 2c. Presentation, possible action, and discussion on the consideration of Ordinance 2012- 3425, amending Chapter 10, "Traffic Code," Section 2.C of the Code of Ordinances of the City of College Station changing the traffic control at the intersection of Southern Plantation and Newport from one-way stop controlled operation to three-way stop controlled. 12 RM071212 Minutes Page 3 2d. Presentation, possible action, and discussion regarding ratification of Contract Amendment 2 to Contract 11-350 between the City of College Station and Bryan Texas Utilities (BTU) extending the term of the contract to allow BTU to continue its temporary operation of College Station's electric transmission system until July 3 1, 2012. 2e. Presentation, possible action, and discussion on Resolution 07-12-12-2e, regarding the application and acceptance of an Office of the Governor, Criminal Justice Division (CJD) Grant. 2f. Presentation, possible action and discussion regarding Resolution 07-12-12-2f, approving an Interlocal Agreement and resolution accepting from Texas A&M University the sum of $196,200 for providing Fire Protection to Easterwood Airport. 2g. Presentation, possible action, and discussion regarding Resolution 07-12-12-2g, approving the construction contract (Contract 12-240) with Kieschnick General Contractors in the amount of $899,122.00, for the construction of the Wolf Pen Creek Festival Area project (WP 0901). Marc Chaloupka, 7805 Stonewall, spoke on item 2g. He has been involved with the project for a number of years. The goal was to deal with drainage issues and to create a cultural area and draw visitors. The vision led to a master plan which had a list of top ten items. A festival site was one of those top ten items from the very beginning. He recommended Council approve this contract to complete what was put in place in 1987. No items were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Lyles, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation and discussion to receive comments regarding the proposed amendments to the City Charter. At approximately 7:18 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:18 p.m. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012- 3426, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning of approximately 1.2 acres from A-0 Agricultural Open with OV Corridor Overlay to C-1 General Commercial with OV Corridor Overlay located at 950 William D Fitch Parkway, generally located at the comer of William D Fitch Parkway and State Highway 6 South. 13 RM071212 Minutes Page 4 Councilmember Schultz recused herself. At approximately 7:23 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:23 p.m. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Ruesink, the City Council voted six (6) for and none (0) opposed, with Councilmember Schultz having recused herself, to adopt Ordinance 2012-3426, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning of approximately 1.2 acres from A-0 Agricultural Open with OV Corridor Overlay to C-1 General Commercial with OV Corridor Overlay located at 950 William D Fitch Parkway, generally located at the comer of William D Fitch Parkway and State Highway 6 South. The motion carried unanimously. 3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012- 3427, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 7.547 acres located at 4080 State Highway 6 S, generally located south of the SecurCare Self Storage on the frontage road, from A-0 Agricultural Open to PDD Planned Development District. Councilmember Schultz recused herself. At approximately 7:27 p.m., Mayor Berry opened the Public Hearing. Joe Schultz, 2730 Longmire, asked the Council to approve the P&Z’s recommendations. Kyle J. Incardona, 2301 E. 29th, said Hillier Funeral Home has been around since 1918. They are ready to come into College Station. John Clark, 504 Crescent, stated it is a great project. There being no further comments, the Public Hearing was closed at 7:30 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Ruesink, the City Council voted six (6) for and none (0) opposed, with Councilmember Schultz having recused herself, to adopt Ordinance 2012-3427, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 7.547 acres located at 4080 State Highway 6 S, generally located south of the SecurCare Self Storage on the frontage road, from A-0 Agricultural Open to PDD Planned Development District. The motion carried unanimously. 4. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012- 3428, approving a conditional use permit pursuant to Chapter 12, "Unified Development 14 RM071212 Minutes Page 5 Ordinance", Section 3.15, "Development Review Procedures, Conditional Use Permit", of the Code of Ordinances of the City of College Station, Texas, for the property located at 1915 Dartmouth Street on 4.06 acres zoned Wolf Pen Creek to permit multi-family residential development on the ground floor. At approximately 7:32 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:32 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2012- 3428, approving a conditional use permit pursuant to Chapter 12, "Unified Development Ordinance", Section 3.15, "Development Review Procedures, Conditional Use Permit", of the Code of Ordinances of the City of College Station, Texas, for the property located at 1915 Dartmouth Street on 4.06 acres zoned Wolf Pen Creek to permit multi-family residential development on the ground floor. The motion carried unanimously. 5. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012- 3429, amending Chapter 12, "Unified Development Ordinance", Section 5.6 "Design Districts, B "Northgate Districts", 2 "Additional Use Standards", c "NG-3 Residential Northgate" and Section 5.7 "Design District Dimensional Standards" of the Code of Ordinance of the City of College Station, Texas. At approximately 7:35 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:35 p.m. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2012- 3429, amending Chapter 12, "Unified Development Ordinance", Section 5.6 "Design Districts, B "Northgate Districts", 2 "Additional Use Standards", c "NG-3 Residential Northgate" and Section 5.7 "Design District Dimensional Standards" of the Code of Ordinance of the City of College Station, Texas. The motion carried unanimously. 6. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012- 3430, amending Chapter 7, Health and Sanitation, of the Code of Ordinances, adding a new Section 13 "Stormwater Protection" to regulate discharges into the City stormwater system and to provide for associated enforcement and penalties procedures; and Ordinance 2012-3431, amending Chapter 12, Unified Development Ordinance (UDO), of the Code of Ordinances renaming Article 7, General Development Standards, Section 7.8 as "Flood Hazard Protection" to be consistent with other Code provisions; adding a new Section 7.13 "Drainage and Stormwater Management" to regulate discharges into the stormwater system associated with construction or industrial activity; and adding a new Section 10.6 "Specific Enforcement and Penalties for Drainage and Stormwater Management" to regulate discharges into the City stormwater system. 15 RM071212 Minutes Page 6 At approximately 7:44 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:44 p.m. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Brick, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to adopt Ordinance 2012-3430, amending Chapter 7, Health and Sanitation, of the Code of Ordinances, adding a new Section 13 "Stormwater Protection" to regulate discharges into the City stormwater system and to provide for associated enforcement and penalties procedures; and Ordinance 2012-3431, amending Chapter 12, Unified Development Ordinance (UDO), of the Code of Ordinances renaming Article 7, General Development Standards, Section 7.8 as "Flood Hazard Protection" to be consistent with other Code provisions; adding a new Section 7.13 "Drainage and Stormwater Management" to regulate discharges into the stormwater system associated with construction or industrial activity; and adding a new Section 10.6 "Specific Enforcement and Penalties for Drainage and Stormwater Management" to regulate discharges into the City stormwater system. The motion carried. 7. Presentation, possible action, and discussion of a Contract for Sale of Real Estate, for the sale of real property located at North Harvey Mitchell Parkway (FM 2818), to Ashraf Lakhani in the amount of $211,000.00. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted seven (7) for and none (0) opposed, to approve a Contract for Sale of Real Estate, for the sale of real property located at North Harvey Mitchell Parkway (FM 2818), to Ashraf Lakhani in the amount of $211,000.00. The motion carried unanimously. 8. Presentation, possible action, and discussion on regarding appointments to the following Boards and Commissions: · B/CS Library Committee · Bicycle, Pedestrian & Greenways Advisory Board · Construction Board of Adjustments · Design Review Board · Historic Preservation Committee · Landmark Commission · Parks & Recreation Board · Planning & Zoning Commission · Zoning Board of Adjustments MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted seven (7) for and none (0) opposed, to approve the names as read by the City Secretary. The motion carried unanimously. · B/CS Library Committee: Don Hellriegel; Diane Rektorik · Bicycle, Pedestrian & Greenways Advisory Board: Jean Gould (F); Philip Lasley (D) · Construction Board of Adjustments: Regular members: Marc Chaloupka; Oran Mikael; Arthur Pinto. Alternates: Johnny Burns; Rene Ramirez 16 RM071212 Minutes Page 7 · Design Review Board: Hunter Goodwin (B); Don Hellriegel (A) · Historic Preservation Committee: Kelly Bunch; E.E. Burns; Patricia Cleere; Joel Mitchell; Libby Vastano. Linda Harvell was named Chair. · Landmark Commission: Linda Harvell; Gail MacMillan; Robert McGeachin · Parks & Recreation Board: Sherry Ellison; Louis Hodges; David Ohendalski; Debe Shafer · Planning & Zoning Commission: Craig Hall; Bo Miles; Jodi Warner · Zoning Board of Adjustments: Regular members: Jim Davis; Hunter Goodwin; Marsha Sanford. Alternates: Gary Erwin; Scott Simpson. Hunter Goodwin was named Chair. 9. Presentation, possible action and discussion regarding the citizen appointment to the Research Valley Partnership Board of Directors. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to appoint Tedi Ellison to the Research Valley Partnership Board of Directors. The motion carried unanimously. 10. Presentation, possible action and discussion regarding the approval of a City of College Station Councilmember to be appointed to the CEOC Policy Advisory Board. Mayor Berry expressed her desire to serve on the CEOS Policy Advisory Board. Council consensus was to appoint her. 11. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:48 p.m. on Thursday, July 12, 2012. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 17 July 26, 2012 Consent Agenda Item No. 2b Annual purchase of EMS supplies To: David Neeley, City Manager From: R. B Alley III, Fire Chief Agenda Caption: Presentation, possible action, and discussion regarding an annual blanket purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS supplies. Recommendation(s): Recommend award to lowest responsible bidder meeting specifications. Relationship to Strategic goal: To provide advanced medical care to our community. Summary: Seven (7) sealed bids were received and evaluated on bid 12-067. Bid items were divided into six (6) groups. Bidders were not required to bid on every group. Of the seven (7) bids received, two (2) companies submitted bids that included bid pricing for every item in every category. Per the bid specifications, the City has the right to award on the basis of individual group, combination of groups or overall best bid for all groups. It was determined that Boundtree Medical LLC offered the best value as they submitted the most complete bid, shortest delivery time and 18% off of items not specified on bid. Bound Tree Medical LLC has satisfactorily supplied the City of College Station with EMS supplies for more than six years. Budget & Financial Summary: Funds are budgeted in the fire department budget for this expenditure. This purchase order should provide for adequate purchasing of supplies for our department’s current and future needs. Attachments: 1. City bid tabulation 2. Resolution 18 ITB No. 12-067 Annual EMS SuppliesBid SummaryOpen Date: Thursday, June 7, 2012 @ 2:00Bound Tree Medical, LLC(Dublin, OH)Midwest Medical(Earth City , MO)QuadMed, Inc.(Jacksonville, FL)Moore Medical(Farmington, CT)Southeastern Emergency Equipment(Youngsville, NC)Henry Schein, Inc(Irmo, SC)E-Med Medical Company(Bridgeton, MO)Group 1: Cardiac Supplies$4,017.93 $2,435.69$2,413.52 $3,388.56 $3,868.97 $3,764.80 NO BIDGroup 2: Infection Control$7,355.34 $8,297.14$9,541.38 $7,825.91 $8,862.83 $7,150.39 $11,579.05Group 3: Bandages/Dressings$3,104.21 $3,036.30$2,151.50 $2,433.98 $3,003.53 $2,798.96 $7,461.59Group 4: IV Supplies$25,109.18 $27,582.84$15,162.91 $21,290.27 $29,221.92 $29,159.04 NO BIDGroup 5: Airway Supplies$9,269.71 $6,554.62$8,694.60 $5,929.11 $11,443.66 $8,871.26 NO BIDGroup 6: Miscellaneous$11,948.37 $13,915.89$13,649.19 $14,988.89 $15,508.09 $13,745.79 NO BIDGrand Total$60,804.74 $61,822.47$51,613.10 $55,856.72 $71,909.00 $65,490.24 $19,040.64% Discount off items not specified in the bid18% 15% 15% 18% off current web pricing 10% 15.1% 0% - 30%Delivery: 1-2 days for in-stock items 2 days 2 days 4-6 Business Days 3-10 days 2-5 days 7 daysBid Every Group/Item? Yes/YesBid every group. NB'slisted below.Bid every group. NB'slisted below.Bid every group. NB'slisted below.Bid every group. NB'slisted below.Yes/YesDid not bid every group. NB's listed below.Notes:Bound Tree MedicalSoutheastern Emergency Equipment»No prompt payment discount »No prompt payment discount»No Bid 2 items in Group 5»No Bid 1 item in Group 6Midwest MedicalHenry Schein, Inc»No prompt payment discount»No Bid 2 items in Group 2 »No prompt payment discount»No Bid 4 items in Group 5QuadMed, Inc.E-med Medical Company»Bidder miscalculated subtotals for Groups 1, 4 & 6 and the Grand Total. The totals above are correct.»Numerous calculation errors within Groups & 3, including subtotals. Bidder miscalculated the Grand Total. The totals above are correct.»Numerous calculation errors within each Group, including subtotals. Bidder miscalculated the Grand Total. The totals above are correct.»Bidder miscalculated Group 6 subtotal and the Grand Total. The totals above are correct.»Bidder miscalculated Group 5 subtotal and the Grand Total. The totals above are correct.»Bidder miscalculated subtotals for Groups 1-6 and the Grand Total. The totals above are correct.»No prompt payment discount »No prompt payment discount»No Bid 1 item in Group 2 »No Bid Groups 1, 4-6»No Bid 3 items in Group 3»No Bid 7 items in Group 4»No Bid 3 items in Group 5Moore Medical»No prompt payment discount»No Bid 1 item in Group 3»No Bid 2 items in Group 4»No Bid 17 items in Group 5»No Bid 2 items in Group 6»Ship On Ice fees ($6.95) may apply to items that must be refrigeratedLowest overall bid for the corresponding category. (Bid all items)»Bidder miscalculated the subtotal for all groups and the Grand total. The totals above are correct.»Hazard fees ($27.50) may apply to items the DOT has determined as needing special handlingEVALUATION NOTES:»Of the (7) bids received, Bound Tree Medical and Henry Schein, Inc. were the only two companies that bid every bid item in all (6) categories. Of the two, Bound Tree Medical submitted the lowest overall bid, the highest discount off items not specifically listed in the bid and offers the best delivery terms. Award amount if awarded to a single bidder: $60,804.74»Based on individual categories where bids were received for every item within the category, QuadMed, Inc. submitted the lowest overall bid for Category 1, Henry Schein, Inc. submitted the lowest overall bid for Categories 2, 3 and 5, and Bound Tree Medical submitted the lowest overall bid for Categories 4 and 16. Award amount if multiple awards are made: $58,291.68. Difference from single award: $2,513.06.19 20 21 July 26, 2012 Consent Agenda Item No. 2c Annual Purchase Agreement for the Installation of Hot Mix Asphalt Concrete To: David Neeley, City Manager From: Chuck Gilman, PE, PMP, Public Works Director Agenda Caption: Presentation, possible action, and discussion regarding the award of bid 12-073 Brazos Paving, Inc. to provide an annual contract for the excavation of the depleted asphalt, and installation of emulsified asphalt and Type D hot mix asphalt for the maintenance of streets in an amount not to exceed $923,200.00, and authorizing the City Manager to execute the renewal agreement on behalf of the City Council. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure – Spending taxpayer money efficiently. Recommendation(s): Staff recommends approval of the bid award to Brazos Paving, Inc. and authorization for the City Manager to execute the renewal agreement. Summary: Four bids were received for an annual price agreement to install Hot Mix Asphalt and Emulsified Asphalt for the maintenance and renewal of the pavement surface of asphalt streets in the City. Brazos Paving, Inc., Knife River, A-1 Construction and Larry Young Paving submitted bids. Brazos Paving, Inc. was the lowest bidder. Three of the four bid items (Items 1, 2, & 3B) included in the bid proposal are being accepted for a total contract price of $923,200.00. This contract is used for placing a mat of 1.5 to 2 inches of hot mix asphalt for the renewal of the pavement surface of an asphalt street. In cases where several base failure repairs have been made on a street, the depleted asphalt is removed, emulsified asphalt is used as a tack coat to seal the surface and a mat of hot mix asphalt is used to seal the street and improve the driving surface of the street. Milling and excavation of existing, depleted asphalt will be used on an as needed basis. The City will advise the contractor of the need to mill existing asphalt prior to mobilization for a specific product. Depending on scheduling, the City also has the capability to provide in-house milling and excavation on a given project. Budget & Financial Summary: Funding is available in the operating budget of the Street Maintenance Division. Attachments: 1. Bid tabulation of Bid No. 12-073 2. Resolution 22 Item Qty Unit Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 10,000 Tons Asphalt Concrete, Hot Mix, Type D, Installed, 1 1/2” thick, (including tack coat) in accordance with TSDHPT 1993 Standard Specs, Item 340 and Section 32 12 16 of the “Bryan/College Station Unified Design Specifications” $79.70 $797,000.00 $80.00 $800,000.00 $123.95 $1,239,500.00 $82.00 $820,000.00 2 2,500 Gallons Emulsion, (MC-30) Installed $3.50 $8,750.00 $2.75 $6,875.00 $7.00 $17,500.00 $4.75 $11,875.00 3A 81000 sqyds When required by City, mill and excavate the deplete asphalt up to 2 inches in depth. Contractor will retain asphalt millings $0.95 $76,950.00 $1.65 $133,650.00 $0.10 $8,100.00 $2.10 $170,100.00 3B 81000 sqyds When required by City, mill and excavate the deplete asphalt up to 2 inches in depth. Contractor will deliver the asphalt millings to the City's stockpile area at 2613 Texas Ave. $1.45 $117,450.00 $2.15 $174,150.00 $1.42 $115,020.00 $2.90 $234,900.00 Certification Addendum Knife River $806,875.00 $981,025.00 Brazos Paving TOTAL $805,750.00 GRAND TOTAL $923,200.00 Y 1 ITB 12-073 Annual Price Agreement for Installation of Type D Hot Mix and Emulsion Award is based on the total of Line Items 1 and 2. Award amount is the Grand Total of Line Items 1, 2 and the higher of 3A or 3B. Y 1 Y 1 Y 1 A-1 Construction $1,257,000.00 $1,372,020.00 Larry Young Paving $831,875.00 $1,066,775.00 23 24 July 26, 2012 Consent Agenda Item No. 2d Contract for Transmission Operations with Bryan Texas Utilities To: David Neeley, City Manager From: David Massey, Director of Electric Utilities Agenda Caption: Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Bryan Texas Utilities in the amount of $60,000 for the purposes of BTU temporarily operating College Station’s electric transmission system and authorizing the City Manager to execute the contract on behalf of the City Council. Relationship to Strategic Goals: Core Services and Infrastructure – Meet or exceed all state/federal standards. Recommendation: Staff recommends approval of the contract and authorization for the City Manager to execute the contract. Summary: Due to staff turnover, College Station does not currently have an adequate number of NERC certified system operators on staff. Federal and State regulations require all Transmission Operators have at least one NERC certified operator on duty during every shift in Dispatch Operations. In order to be compliant with NERC regulations, BTU began operating the CSU transmission system on September 1, 2011. This agreement is to continue that service for the period of August 1, 2012 through July 31, 2013 at a cost of $5,000 per month, or until such time as College Station has an adequate number of NERC certified operators. Budget & Financial Summary: Funds for this contract were not included in the FY12 budget as the need was not known when the budget was developed. It is anticipated that budget can be transferred from other areas in the Electric budget to cover the estimated FY12 expenditure ($10,000) related to this contract. Funds in the amount of $50,000 will be included in the FY13 proposed budget for the portion of this expenditure anticipated to occur in FY13. Attachment: Contract in City Secretary’s Office 25 July 26, 2012 Consent Agenda Item No. 2e Interlocal Agreement with the College Station Independent School District for School Resource Officers To: David Neeley, City Manager From: Jeff Capps, Chief of Police Agenda Caption: Presentation, possible action, and discussion regarding the Inter-Local Agreement (ILA) with the College Station Independent School District (CSISD) regarding School Resource Officers (SRO). Relationship to Strategic Goals: Goal I.8 Evaluating Public Safety Needs. Goal I.1 Spending tax payer money efficiently. Recommendation(s): Staff recommends approval of the amended ILA. Summary: The ILA is for a one year agreement between CSISD and the City. The ILA states three officers will be assigned full time to the schools for the Fall and Spring semesters with one being at A&M Consolidated High School full time, one splitting time between A&M Consolidated Middle School and the Center for Alternative Learning, and one splitting time between College Station High School and College Station Middle School. The ILA is currently scheduled to be presented to the School Board for approval at their scheduled meeting on August 21, unless an earlier meeting is scheduled. Budget & Financial Summary: CSISD will reimburse the city for 50% of the salaries and benefits for all three School Resource Officers near the end of the school year. The total amount that the school district will be billed will be approximately $133,647. Attachments: Interlocal Agreement with CSISD. 26 27 28 29 30 31 32 33 34 35 July 26, 2012 City Council Regular Agenda Item No. 1 Charter Amendment Public Hearing To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Public Hearing, presentation and discussion to receive comments regarding the proposed amendments to the City Charter. A quorum of the Citizens’ Charter Review Commission may be present. Background & Summary: The Council received the Final Report from the Citizen’s Charter Review Advisory Commission at the June 6 meeting. This is the second of two Public Hearings to receive comments regarding the proposed amendments. Attachments: · Final Report 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65