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Home My WebLink About11/20/2017 - Regular Minutes - City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION NOVEMBER 20, 2017 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore John Nichols James Benham City Staff: Student Liaison Kelly Templin, City Manager Tory Oxendahl, Municipal Affairs Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Mooney at 6:13 p.m. on Monday, November 20, 2017 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. Hear Visitors Comments James Benham, College Station, came before Council to honor the service and sacrifice of Army Capt. Andrew R. Houghton. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • November 9, 2017 Workshop Meeting • November 9,2017 Regular Meeting 2b. Presentation, possible action, and discussion on approval of Resolution 11-20-17-2b authorizing banners for the annual Christmas Parade. RM112017 Minutes Page 1 2c. Presentation, possible action, and discussion regarding approval of Resolution 11-20-17- 2c declaring intention to reimburse certain expenditures with proceeds from debt for Parks and Recreation, Public Works and Information Technology projects that were included in the FY18 Capital Improvements Program Budget. 2d. Presentation, possible action, and discussion regarding approval of Change Order#5 to the construction contract with Hassell Construction for a reduction of $198,223.18 on the Greens Prairie Trail Widening Project. 2e. Presentation, possible action, and discussion regarding the purchase of 15 traffic signal cabinets from Paradigm Traffic Systems Inc in the amount of $136,470. This is a continuation of the ITS Traffic Master Plan regarding replacement of the older TS-1 cabinets. Items 2b, 2c and 2d were pulled from Consent for clarification. (2b): Lance Simms, Director of Planning and Development, gave informed the council that outside of staff time to prepare the resolution there was no cost to fly the banners for the annual Christmas Parade. (2c): Mary Ellen Leonard, Director of Finance, gave clarification the "Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt" that is being brought to Council to cover expenditures for projects on which spending is estimated to occur in advance of the debt issue scheduled for FY18. Mrs. Leonard also, clarified that the funds will be coming out of the general fund not the HOT funds. (2d): Donald Harmon, Director of Public Works, gave clarification on the savings with Hassell Construction for a reduction of$198,223.18 on the Greens Prairie Trail Widening Project which was the result of materials budgeted but not used. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Moore,the City Council voted seven(7)for and none(0)opposed,to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2017- 3961 amending Appendix A, "Unified Development Ordinance," Section 1.6, "Relationship to the Comprehensive Plan," of the Code of Ordinances of the City of College Station,Texas to recognize locational flexibility to ensure consistency among various City master plan components and clarify that plan depictions may be updated as development occurs. Jason Schubert, Planning and Development, stated that the Unified Development Ordinance (UDO) Section 1.6 - Relationship to the Comprehensive Plan states the UDO is intended to implement the City's planning policy as provided in the City's Comprehensive Plan and associated plans. As part of that section, it describes that the thoroughfare and bikeway alignments depicted in their related plans are generalized locations and authorizes discretion for those elements to be further refined as needed up to a distance of 1,000 feet without necessitating an ordinance RM112017 Minutes Page 2 amendment. As part of reviewing thoroughfares for the proposed Thoroughfare Plan update, it was identified that several thoroughfares remain depicted as conceptually shown in the 2009 Comprehensive Plan though development plans and surrounding conditions have provided further refinement when implemented. Furthermore, this section states thoroughfares and bikeways have locational discretion though does not list other public infrastructure and facilities that generally follow them, or that are conceptual in nature as well. The proposed amendment will: • Clarify the refinement discretion of 1,000 feet applies to the Comprehensive Plan and all related master plans (i.e. Water Master Plan, Wastewater Master Plan, etc.); • Identify the Administrator as holding the discretion to authorize the refinements; and • Clarify that staff may update GIS layers, etc. as plans are approved and constructed to reflect refinements when determined and implemented to keep the information current. The Planning and Zoning Commission heard this item at their November 16th meeting and voted 6-0 to recommend approval of the request. Staff recommends approval. The applicant spoke. At approximately 6:29 p.m., Mayor Mooney opened the Public Hearing. There being no comments,the Public Hearing was closed at 6:29 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2017- 3961, amending Appendix A, "Unified Development Ordinance," Section 1.6, "Relationship to the Comprehensive Plan,"of the Code of Ordinances of the City of College Station,Texas to recognize locational flexibility to ensure consistency among various City master plan components and clarify that plan depictions may be updated as development occurs. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2017- 3962 amending the College Station Comprehensive Plan by amending the Thoroughfare Plan and the Bicycle, Pedestrian, and Greenways Master Plan to reflect revisions related to the Bryan/College Station Metropolitan Planning Organization 2050 Thoroughfare Concept and other City-initiated changes and housekeeping items. Case#CPA2017-000019 Jason Schubert, Planning and Development, stated that as planned in the 2017 Planning &Zoning Commission's Plan of Work, staff has identified amendments needed to reflect the MPO's 2050 Thoroughfare Concept into the College Station Thoroughfare Plan as well as revisions to bicycle and pedestrian facilities along these roadways which in turn require amendment to the Bicycle, Pedestrian and Greenways Master Plan. To reflect the MPO Concept, some of the collector thoroughfares needed to be realigned to appropriately relate to the revised arterial and highway network provided in the MPO Concept. Staff proposes some clean up items to reflect existing and approved alignments as well as other City-initiated amendments. Mr. Schubert also stated that the map book zoom-in comparisons with each change categorized as MPO-related or City-initiated with clean-ups has been created but were too large to provide as part of the meeting packet, but are available for viewing on the Planning & Development Services webpage at www.cstx.gov/devservices. RM112017 Minutes Page 3 The Bicycle, Pedestrian, and Greenways Advisory Board heard this item at their November 6th meeting and voted 5-0 to recommend approval of the bicycle and pedestrian portions of the amendment. The Planning and Zoning Commission heard this item at their November 16th meeting and voted 6-0 to recommend approval of the request. Staff recommends approval. At approximately 7:06 p.m., Mayor Mooney opened the Public Hearing. There being no further comments, the Public Hearing was closed at 7:07 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektroik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2017- 3962, amending the College Station Comprehensive Plan by amending the Thoroughfare Plan and the Bicycle, Pedestrian, and Greenways Master Plan to reflect revisions related to the Bryan/College Station Metropolitan Planning Organization 2050 Thoroughfare Concept and other City-initiated changes and housekeeping items. The motion carried unanimously. 3. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given.Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Rektorik requested update on the Memorial Day Celebration Project. 7. Adjournment. There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council at 7:09 p.m. on Monday,November 20, 2017. A;44. Ka Mo r ney ,'f ayor ATTES : Tany Smith, ity Secretary RM112017 Minutes Page 4