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Home My WebLink About10/26/2017 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 26, 2017 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Blanche Brick Jerome Rektorik Linda Harvell Barry Moore Julie Schultz James Benham—arrived late City Staff: Student Liaison Kelly Templin, City Manager Tory Oxendahl, Municipal Affairs Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Yvette Dela Torre, Deputy Local Registrar 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:31 p.m. on Thursday, October 26, 2017 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, Legal Advice, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:31 p.m. on Thursday, October 26, 2017 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and • McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas WKSHP 102617 Minutes Page 1 • City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas B. Consultation with attorney to receive legal advice; to wit: • Legal advice concerning property acquisition generally west of the intersection at Cain the Road and Wellborn Road in College Station, Texas C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self Evaluation • City Manager The Executive Session recessed at 6:05 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items 2d, and 2j were pulled from Consent for clarification. (2d): Timothy Crabb, Director of Electricity Services, gave clarification on the Wood Pole Treatment and Inspections contract being a two year contract instead of a one year, which is due to spreading the cost over two budget years. (2j): David Schmitz, Director of Parks and Recreation, gave clarification on the language that changed the Parkland Dedication ordinance's exhibits requested by Council on the October 12th meeting. This includes: extending the right to refund term to "10 years" from 5 years, and added the verbiage to include "encumbered by contract or purchase order or extended" in relation to the use of collected Parkland dedication fees. Also, language was added to change the ordinance for the right to refund to be automatic and not by request. 5. Presentation, possible action, and discussion regarding an update on the City's Extraterritorial Jurisdiction and annexation plans, including the status of current non- annexation development agreements. Lance Simms, Director of Planning and Development, presented an overview of the City's Extraterritorial Jurisdiction (ETJ) and annexation plans with an emphasis on the status of non- annexation development agreements. Mr. Simms stated that given several non-annexation development agreements are expiring soon, staff is seeking direction regarding the next steps. Recommendations: • Pursue new agreements with owners of property between Carter Creek and SH 30 • Pursue new agreements with owners of property along SH 6 South at Peach Creek WKSHP 102617 Minutes Page 2 • Pursue annexation of properties on west side of City Council concurred with staff recommendations. 6. Presentation,possible action, and discussion concerning the City Internal Auditor's Audit of the Public Works Sanitation Division. Madison Rorshach, Assistant Internal Audit, presented the City Internal Auditor's Audit of the Public Works Sanitation Division. He offered eight recommendations that they felt would aid the Division in addressing our findings. Recommendations from the Audit: 1. Covering recommendations 1 and 2: Investigate routing methods to increase employee and citizen accountability. 2. Covering recommendations 3 and 4: Adjust some workforce management strategies including hiring guidelines and employee advancement systems. 3. Covering recommendations 5, 6, and 7: Revise some City policies to better reflect Sanitation needs including collection scheduling and construction and development standards. 4. Covering recommendation 8: Develop Sanitation safety videos for the public. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to approve the Audit of the Public Works Sanitation Division. The motion carried unanimously. 7. Presentation, possible action, and discussion on a sanitation rate study. Seth Cunningham and Scott Pasternak with Burns and McDonnell, presented Council a rate study for the commercial collection operation performed by Burns & McDonnell in 2016. He stated based on the results of that study, a residential collection rate study was also requested. So in 2017, Burns & McDonnell updated the 2016 commercial rate study and completed the residential rate study. Key Findings and Recommendations: 1. Current rates do not recover cost of service 2. Revenue for multi-family should be allocated based on which operation provides service 3. All rate scenarios meet fiscal policy at the end of 5 years, but only Scenario 3 is projected to meet it every year of forecast 4. Based on the benchmark analysis, the City's rates are competitive with other similar cities 5. City Staff recommends Rate Scenario 3 Staff is seeking further direction from Council. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Rektorik,the City Council voted two(2)for and five(5)opposed,with Councilmembers Rektorik, WKSHP102617 Minutes Page 3 Harvell, Moore, Schultz, and Benham voting against, to approve the sanitation rate study. The motion failed. Council directed staff to look more into the market data, comparative information, and other options, then bring back to Council. 8. Presentation, possible action, and discussion regarding the creation of an Architectural Advisory Committee. Tanya McNutt, City Secretary, and Erica Wozniak, Project Manager-Vertical Design and Construction, presented Council recommendations on the creation of an Architectural Advisory Committee. Council directed staff to move forward with the Architectural Advisory Committee which includes; architectural theme of the building, architectural compatibility with the community, site layout, the vertical and horizontal structure, and exterior material colors; all qualifications recommended by staff, and must be a resident of College Station; three council members and two citizens with staggering 1 to 2 year term limits, appointed by application process, with appointments on January 11, 2018. 9. Council Calendar Council reviewed the calendar. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Historic Preservation Committee Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments,Sister Cities Association,Transportation and Mobility Committee, TAMU Economic Development,TAMU Student Senate,Texas Municipal League,Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Brick reported on the Transportation Meeting. Councilmember Schultz reported on the RVP. 11. Adjournment WKSHP 102617 Minutes Page 4 There being no further business, Mayor Mooney adjourned the work hop of the ollege Station City Council at 7:56 p.m. on Thursday, October 26, 2017. /ter/ _rd11116101 f Mo O/4 ey, yo ATTE T: lt Tany; S 1, City Secretary WKSHP102617 Minutes Page 5