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HomeMy WebLinkAbout2017-3900 - Ordinance - 07/27/2017 ORDINANCE NO. 2017-3900 AN ORDINANCE(BUDGET AMENDMENT#2)AMENDING ORDINANCE NO.2016-3809 WHICH WILL AMEND THE BUDGET FOR THE 2016-2017 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 22, 2016, the City Council of the City of College Station, Texas, adopted Ordinance No. 2016-3809 approving its Budget for the 2016-2017 Fiscal Year; and WHEREAS, on January 26, 2017, the City Council of the City of College Station, Texas, adopted Budget Amendment#1 amending the 2016-2017 Budget; and WHEREAS,this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now,therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,TEXAS: PART 1: That Ordinance No. 2016-3809 is hereby amended by amending the 2016-2017 Budget adopted thereto by a net amount of $584,700 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment#2 shall be attached to and made a part of the 2016-2017 Budget. PART 3: That except as amended hereby, Ordinance No, 2016-3809 shall remain in effect in accordance with its terms. PART 4: That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this 27th day of July, 2017. ATTEST: APPR• ED: _ sir City ecretar M. or APPROVED: City Attorney ORDINANCE NO. 2017-3900 Page 2 of 2 Exhibit A- FY17 Budget Amendment#2 Detail Listing The proposed budget amendment is to increase the FY17 budget for the items listed below by$584,700. Contingency transfers greater than $100,000 require Council approval and are therefore included as part of this Budget Amendment. 1. Project Manager—Vertical Design and Construction position ($25,000 Budget Amendment and 1.0 FTE) The City Manager's Office (CMO) has identified the need for a Project Manager position that will be responsible for the management of the City's vertical capital projects.The purpose of this position is to lead, direct and manage the planning, development, design and construction of new building/facility and building/facility renovation projects for the City of College Station.The primary role of the professional who fills this position is to collaborate and coordinate directly with the Department Director or Chief at the City who will ultimately manage the staff, operations and/or programs to be located at this facilities and ensure projects remain on schedule and within budget. Examples of projects include the new Police Station, the renovation of the existing Police Station,the Library expansion, a future Fire Station, the Arts Council Building Renovation, renovations to the Utilities Building and a future City Hall. The requested budget amendment amount reflects an estimated three months of salary and benefits as well as office furniture and supplies that will be needed.The budget amendment also adds 1.0 FTE to the FY17 Revised Budget. The funds for this item are available in the General Fund balance.The position has been forecasted and will be included in FY18 Proposed Budget. 2. Public Works Milling Machine-$550,800(Budget Amendment) The milling machine is critical for the pavement operations of the Streets Division and is scheduled for replacement via the Equipment Replacement Fund in FY18. Parts on the machine have been failing and repairs are needed.The cost of repairs and the rental of a similar unit while the unit is being repaired will exceed the expected trade-in value. Public Works has proposed to replace the milling machine in FY17, as this is only a few months ahead of the scheduled replacement.The total purchase price will be $550,800.The funds for this item are available in the Equipment Replacement Fund and have been forecasted for the replacement of this vehicle. 3. Sidewalk Zone 15-$8,900(Budget Amendment) The FY17 Approved Budget included $11,500 for sidewalk projects in Sidewalk Zone 15.The budget was based on the amount that was in the Fund at that time. Additional contributions have since been received, bringing the Fund balance to approximately$20,400.This item will increase the budget in Sidewalk Zone 15 so that these funds can be used on an eligible project.The funds will be used toward the design of the sidewalks and multiuse paths that will be constructed as part of the Holleman Drive South street extension project.The funds for this item are available in the Sidewalk Zone 15 fund balance. 4. City Hall Complex Facility Renovations-$125,000(Contingency Transfer) Ongoing space limitations in the City Hall facility resulted in the transition of the Community Services Department into off-site lease space and the subsequent transition of the Human Resources Department into the space previously occupied by Community Services.The new Human Resources space, as well as the former Human Resources space, required renovations prior to the space being ready to be occupied.This item is for the transfer of General Fund contingency in the amount of $125,000 for the cost of the renovations. As contingency transfers greater than$100,000 must be approved by Council, this item is for the approval of these contingency transfers.