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HomeMy WebLinkAbout08/28/1991 - Special Minutes City Council~ COUNCIL BUD~? S~SSION COUNCIL ~ ~'m:;S~l"~ayor Ringer, Councilmembers Brown, Gardner, McIlhaney, Crouch, Birdwell COUNCIL ~ ABSENT: Councilman Vernon Schneider City Manager Ragland, Assistant City Manager Brymer, Assistant City Manager Woody, Executive Director of Management Services Piwonka, Executive Director of Fiscal/Human Resources Schroeder, City Attorney Locke, Budget Officer Cryan, Budget Analyst Kersten, Budget Intern Jacobson, Administrative Assistant Skocypec, Administrative Assistant Simpson, Parks Director Beachy, Assistant Parks Director Ploeger, Personnel Director Pavlinski Mayor Ringer called the meeting to order at 9:10 a.m. _Aaenda Item No. 1 - ~-~!~1 Adviso~ Mayor Ringer stated that the Financial Advisors will make their presentation after lunch. City Manager Ragland presented a brief introduction and expressed his appreciation to the Council for a very successful year. Finance Director Glenn Schroeder presented trend and growth patterns of the City. Asst. City Manager Tom Brymer alluded to the growth and development in College Station. He showed slides of various development activities in College Station. These activities are reflected in the areas of Development Services, Fire, Police, and Public Services. Executive Director of Management Services Linda Piwonka presented several areas of activity in the Management Services Group. She stated that extended library hours have improved the customers access to the library. She also noted that the Utility Customer Service employees have seen an increase in customers. Parks Director Steve Beachy described the activity level in the Parks & Recreation Department. Mr. Beachy mentioned the Kids Club program has become a very successful program. He mentioned that the softball registration and little league participation has increased. He noted C~y ~ Budg~ S~n W~lne~i~y! Aught ~! 1991 P~ 2 that swimming pool attendance has decreased. He mentioned that some of the equipment at the parks need to be repaired or replaced. Asst. City Manager John Woody gave a brief presentation on the status of projects in his department. He mentioned that increase in staff work is due to development in the area. Budget Officer Charles Cryan gave a brief overview of the city's growth. Over the next two years the staff has anticipated a growth of about $30 million donars worth of new property each year. lVlr. Cryan said that they have averaged a 5% increase for sales tax for the next three years. Finance Director Glenn Schroeder briefly discussed employee merit increases. Mr. Paul Martin and Mr. David Fetzer, Financial Advisor for the City were present to answer any questions for the Council. Councfln~ Birdwell moved that we authorize the Escrow Restructuring with a net to the City of at least $50,000. The motion was seconded by Councilman Brown. The motion carried unanimously, with a vote of 6-0. Councilman Birdwell moved to approve Ordinance No. 1903 to sell the contractual obligation bonds. The motion was seconded by Councilman Mc~aney. The motion carried unanimously, with a vote of 6-0. Budget Analyst Jeff Kersten briefly discussed the property tax. He stated that the assessed value of real and personal property this year is $1.2 billion which is a $20 m~ll~on donar increase over last year. He mentioned that the taxes have remained relatively the same over the past few years. Budget Intern Trey Jacobson discussed the vehicle replacement fund. Mr. Jacobson pointed out that one benefit of the Vehicle Replacement Fund is that it will decrease expenditures from the General Fund. Finance Director Glenn Schroeder presented the projected insurance claims for FY 91- 92. As a result, the dependent coverage will increase to $175 per month and the city's share of the employee coverage will increase to $160 per month beginning October 1, 1991. Budget Officer Cryan briefly discussed the Hotel/Motel Fund. Discussion was held among the council concerning the Hotel/~otel Fund. Olty ~ Budg~ ~ August ~, 1991 P~ge 3 Councilman Birdwen made a suggestion to change the monies allocated to the Chamber of Commerce from $325,000 in FY 90-91 to $357,500 for the FY 91-92 budget. Motion was made by Councilman Birdwell to adjust the figures for the Chamber from $325,000 to $357,500 for FY 91-92. The motion was seconded by Councilman McIlhaney, which carried unanimously, 6-0. Councilman Brown made a motion to increase monies anocated to the amphitheatre by $21,000, and reduce these monies previously allocated to the Chamber. The motion was seconded by Councilman Gardner, which carried unanimously, 6-0. Councilman Bh'dweli made a motion to establish a Hotel Fund Administrate Transfer to the General Fund in the amount of 4% of Hotel Tax Revenue or $37,000. The motion was seconded by Councilman Brown, which carried unanimously, 6-0. Councilman Birdwen made a motion that we establish a future debt service fund within the Hotel/Motel Fund at the rate of $50,000 annually for debt service on tourist related facilities to begin in FY 92-93. The motion was seconded by Councilman Crouch, which carried unanimously, 6-0. Asst. City Manager Tom Brymer discussed changes in the Police Related Fees. He mentioned that the fees for False Alarms will change from $30 to $50 and from 6 per year to 3 per year. Councilman Birdwen made a motion to establish an the fees under the Police Related Fees and change the False Alarm ordinance from 6 per year to 3 per year and the fee from $30 to $50. The motion was seconded by Councilman Mcnhaney, which carried unanimously, 6-0. Asst. City Manager Brymer briefly d~-~cussed the Public Service fees. Councilman Brown made a motion to approve the Public Service fees. The motion was seconded by Councilman Crouch. Mr. Brymer pointed out that an amendment to the Public Service fees is to include a street cut repair fee, $35/per sq. yard or $100 minimum; and dead animal pick-up is limited to non-residential customers. Councilman Birdwell made a motion to amend the Public Service fees for Dead Animal Pick-up to Non-Residential Customers. The motion was seconded by Councilman Mcnhaney. The motion to amend carried unanimously, 6-0. Asst. City Manager Brymer discussed fees for the Fire Department. C~ty ~mn~ Budgot Session Wedneschy! August 28! 1991 Page 4 Councilman Birdwen made a motion to approve the Hazerdous Materials fees. The motion was seconded by Councilman Crouch, which carded unanimously, 6-0. Councilman Brown made a motion to approve the Fire Inspection Fees. The motion was seconded by Councilman Crouch, which carried unanimously, 6-0. Asst. City Manager Brymer discussed the fees for the EMS Department. The EMS fees are as fonows: EMS Basic/ALS with treatment $250.00 each Athletic Standbys $145.00 each Other Standbys $ 60.00 each Mr. Brymer noted an additional fee, if EMS is at the scene more than 1/2 hour on EMS Response Basic Treatment with no transport there win be a $100.00 charge, if 1/2 hour or less there will be no charge. Councilman Birdwell made a motion to approve the EMS fees as presented, seconded by Councilman Crouch. Councilman Crouch amended the motion to waive the Athletic Standby for CSISD, motion seconded by Councilman Birdweil. Amended motion carried unanimously, with a vote of 6-0. Councilman Birdwell amended the motion for response calls outside the city limits and 1/2 hour or less and no transfer will be assessed a charge of $100.00. The motion was seconded by Councilman Mcnhaney, which carried unanimously, 6-0. Assistant City Attorney Cheryl Rayner presented recomendations for Municipal Court Fees. Councilman Brown made a motion to approve recomenclations for Municipal Court Fees separating the fines for State and City. The motion was seconded by Councilman Birdwell, which carried unanimously, 6-0. Councilman Crouch made a motion to approve additional cost of $5.00 for parking tickets to put in General Fund for use of School Crossing Program. The motion was seconded by Councilman Brown, which carried unanimously, 6-0. Councilman Crouch made a motion to write a letter to Brazos County Commissioners requesting that we implement a registration fee before Wednesday, August ~8, 1991 Page December, 1991. The motion was seconded by Councilman McHhaney, which carried by a vote of 3-2, with Councilman Brown absent. For: Mayor Ringer, Councilman Crouch, Councilman Gardner. Against: Councilman Birdwell, Councilman McHhaney Executive Director of Management Services Piwonka presented the proposed Utility Connection fees. She explained that the connection fees can be paid by credit card or on the first month's bill. Ms. Piwonka said that the estimated annual revenue is $32§,000. The up-front costs to implement this plan is $44,000. She mentioned that the projected implementation date is March, 1992. Councilman Brown made a motion to approve the connection fees to be implemented by January, 1992 and approve Option 2. The motion was seconded by Councilman Crouch. Councilman Birdweli moved to amend the motion to delete the option and retain the money for a later time. The motion was seconded by Councilman Gardner, which passed by a vote of 5-1, Councilman Crouch voting against. The original motion as amended is to recommend the establishment of the connection fees and to establish them with billings as soon as possible. The motion carried unanimously, 6-0. Councilman Birdwell ask staff how much the tap fees are for water and sewer. Asst. City Manager Woody replied that the fee is $130 for each. Executive Director of Management Services Piwonka discussed the use of the library. The current charge for non-county residents is $9.8. If we were to charge based on that fee itself our annual revenue would be $98,000. Several councilmembers felt the county should put in money for the library. Further discussion was held concerning the library. The meeting was adjourned by Mayor Ringer at 4:35 p.m. ATTEST: City Secretary Connie Hooks APPROVED' Minutes Budget Retroat · h, msday, August n, 1001 from Wedmsdly, Augur ~8, 1001) 9.'00 A.M. Administrative Assistant Frank Simpson presented an overview of the CIP Funds for the Electric, Water and Sewer budgets. He highlighted the ,'l~Ference between last year projections and this years budget. The new projects that are included in the electric capital improvement budget is Thoroughfare Underground Distribution Conversion, Communications Additions and Power Participation Study. Existing projects for water services are Water Well #5 and Line, Cooling Tower and Pump, and the University Drive Pump Station Renovations. No major changes are anticipated in the Wastewater projects. Budget and Evaluation Officer Charles Cryan presented an overview of the Utility Revenue Fund. He pointed out that the total utility revenues are projected to be up 4.99% this coming fiscal year. Electric Revenues are expected to be up 6% due to the rate change. Water Revenues up 4.?8% based on usage and Wastewater up 9..38% prior to the rate change. Utility funds expenditure stmmtary - electric operations expenditures are projected to be 3.?% higher, purchased electric power costs are expected to stay fiat at $19.8 million, water operations expenditures are expected to 3.1% higher, wastewater expenditures are expected to decrease slightly in FY 99.. Proposed contingency funding is up 85% because of the Conuatmications Study and Economic Impact Model. Mr. Cryan noted that the Economic Development Corporation was transferred to the Utility Fund. Councilman Mcllhaney made a motion to the effect that the Energy Conservation Improvements and the Load Management in the Utility decision Package, (40,000), be funded from a Special Project Fund. The motion was seconded by Councilman Crouch which carried unanimously, 6-0. Councilman Birdwell made a motion to move the Economic Impact Analysis to the (.~eneral l~nd. Councilman Crouch seconded the motion. The motion was defeated by a vote of 2-4, Councilman Birdwell and Garciner voting for the motion. Mr. Jim McCord of McCord Engineering, Inc. gave a summarized layout of their work to date on utility rate design for fiscal year 1991-1992. He emphasized key City Council Budget Retreat Thursday, August 29, 1991 Page 2 points of financial funding for the Utility Fund. He stated that the Utility Fund transfers to the General Fund, as a percentage of total revenues, have reduced. Savings from purchase of Electrical Energy from TMPA is anticipated to be $2,9.00,000. The savings is proposed as follows: 1. Use 60% of saving to reduce electric rates 2. Use 40% of saving to establish electric system programs Mr. McCord also pointed out recommendations for Water Division. Water division has no rate increase, it should maintain self-sufficiency. A 10% increase in Wastewater Division base rate revenues is recommended. This revenue increase is proposed to fund planned CIP revenue bond sales for improvements required on City's Wastewater System and maintain self- sufficiency funding for the Wastewater Division of Public Utilities Department. Charles Cryan highlighted the revenue expenditures projected in the Sanitation Fund. He stated that the automated collection system is proposed to begin 1992. As a result 10 staff positions will be eliminated. Curbside recycling will expand to the reminder of the City By October 1991. Revenues are projected to increase approximately 3%. Increase is projected for residential collection of $1.00 per month; from $6.30 per month to $7.30 per month. Councilman Gardner made a motion to finance the rate increase through property taxes. The motion died for lack of second. Public Service Director Joe Labeau presented the automation and recycling proposals. He explained the Recycling implementation. Two options are available. Option I is to contract with Texas Commercial Waste starting October 1, 1991. Option II is to continue with Texas Commercial Waste on the east side of town and expand to the west side and use the tub system beginning February 1999.. Staff recommended Option II, City Expansion. Councilman Birdwell suggested receiving proposals from other sources. Councilman Birdwell made a motion to delay the implementation of automation and obtain proposals from a private sector. The motion was seconded by Councilman Gardner which was defeated by a vote of 9.-4. Councilman Birdwell City Council Budget Retreat Thursday, August 29, 1991 Page 3 and Gardner voting for the motion. Councilman Mc]]haney suggested Option II. Councilman Crouch made a motion that the city implement Option II and not r~e the monthly sanitation rate of $1.00 and pay for the program out of the retained earnings the city has gained from the Brazos valley Solid Waste Management Agency. The motion was seconded by Councilman Mc]lhaney which carried by a vote of 4-~., Councilman Birdwell and Gardner voting against the motion. Finance Director Glenn Schroeder reviewed the General Fund with the Council. Councilman Birdweil made a motion to reduce the contingency l~'Vnd to $175,000, reduce the transfers from Utilities by SP.00,000 and include funding the decision packages for Patrol Officers, School Crossing Guards and BVCASA. The motion was seconded by Councilman Brown. The Council discussed the motion. The motion was defeated by a vote of 2-4 with Councilman Birdwell and Brown voting for the motion. Councilman Mc]lhaney made a motion to include in the General Fund decision package funding BVCASA, Patrol Officers, School Crossing Guard, Library Extended Hours, Fleet Management Clerk, interlibrary Book Loan, Debt Services; also reduce contingency by a sufficient amount. The motion was seconded by Councilman Crouch which carried by a vote of 5-1. Councilman Birdweli voting against. Councilman Birdwell noted that the Cemetery Improvements and Facility Maintenance building was included in the Budget. He did not feel that since the voters did not approve these as a bond package, the staff should not include it in the budget. Councilman Birdwell made the motion to delete the Cemetery Entryway Improvements and Facility Maintenance Building from the budget. The motion died from lack of second. Councilman Brown made a motion to approve the Utility Fund Decision Packages 1-13 as recommended by staff. The motion was seconded by Councilman Mcllhaney which carried unanimously, 6-0. Councilman Brown made a motion to approve item 1 and 2, water distribution and 1-5 for wastewater. The motion was seconded by Councilman Mcllhaney City Council Budget Retreat Thursday, August 29, 1991 Page 4 which carried unanimously, 6-0. Councilman Crouch made a motion to use the remaining monies from the Airport Contingency Fund for the Wolf Pen Creek Project, ($74,000). The motion was seconded by Councilman Gardner. The motion was defeated by a vote of 2-4, Councilman Crouch and f~ardner voting for the motion. The meeting adjourned at 12:29 p.m. ATTEST: . C, ity-Secretar~- COt/hie Hooks APPROVED: 8-28-91-1 CERTIFICATE FOR RESOLUTION We. the undersigned Mayor mid City Secretary of the City of College Statio~n.~Texas (the "City"), hereby certify as follows: 1. The City Council of the City (the "Council") convened in special session, open to the public, on August 28. 1991. m the ,neeting place designated in the notice (the "Meeting"). and the roll was called of the members, to wit: Lan'y J. Ringer, Mayor. and the following City Councilmembers: Fred Brown, Dick Birdwell, Jim Gardner, Nancy Crouch, Lyun Mcllha,cy, and Vernon Schneider. All ~nembers of the Council were present, except Vernon Schneider , constituting a quorum. Whereupon among other business, the following was transacted at the Meeting a written ordinance entitled: ORDINANCE AUTHORIZING THE ISSUANCE OF PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONSR AN ESCROW AGREEMENT AND OTHER MATTERS (the "Resolution") was duly introduced for the consideration of the Council and read in full. It was then duly moved by Councihnember Birdwell and seconded by Councilmember ..~F..9..YI.12~ that the Resolution be finally passed and adopted; and after due discussion, such motion, carrying with it the adoption of the Resolution prevailed and carried by the following vote: YES: 6 NOES: 0 ABSTENTIONS: 2. A true, full, and correct copy of the Resolution adopted at the Meeting is attached to and follows this Certificate; the Resolution has been duly recorded in the Council's ~ninutes of the Meeting; the above and foregoing paragraph is a true, full. and correct excerpt from the Council's minutes of the Meeting pertaining to the adoption of the Resolution; the persons nmned in the above and foregoing paragraph are duly chosen, qualified, and acting officers and members of the Council as indicated therein; each of the officers and members of the Council was duly and sufficiently notified officially and personally, in advance, of the time, place, and purpose of the Meeting, and that the Resolution would be introduced and considered for adoption at the Meeting and each of such officers and members consented, in advance, to the holding of the Meeting for such purpose; and the Meeting was open to the public, and public notice of the time. place, and purpose of the Meeting was given, all as required by Article 6252- t7, Vernon's Texas Civil Statutes, as amended. 3. Connie Hooks is the duly appointed and acting City Secretary of the City. SIGNED AND SEALED THIS August 28, 1991. City Secretary City of College Station. Texas City of Colle~"~S~tdon, Texas (CITY SEAL) 8-28-91-1 i RESOLUTION AUTHORIZING AND DIRECTING THE SUBSTITUTION OF CERTAIN SECURITIES HELD UNDER AN ESCROW AGREEMENT AND OTHER MATTERS WHEREAS. the City of College Station (the "City") is a party to a "Special Escrow Agreement" dated January 30. 1985 (the "Escrow Agreement") with First City National Bank of Houston (now First City, Texas - Houslon. N.A.) (thc "Escrow Agent"); WHEREAS. Section 4.03 of the Escrow Agreement permits the City to file a written request with the Escrow Agent to sell. transfer, or otherwise dispose of the Escrowed Securities as described in the Escrow Agreement; WHEREAS. the City Council of the City has been informed that it would be of benefit to the City to sell certain of the Escrowed Securities and substitute therefor certain other securities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION. TEXAS. THAT the Mayor, the City Manager, and the Executive Director of Fiscal and Human Resources are hereby authorized to take action required under Section 4.03 of the Escrow Agreement to sell that portion of the Escrowed Securities deemed by them to result in the greatest monetary benefit to the City and to subslitute therefor obligations of the type described in such Section 4.03; provided, however, that such action shall be taken only if all of the requiremenls of such Section 4.03 are met and complied with. PASSED, ADOPTED, AND APPROVED this August 28. 1991. City Secretary, City of College Station, Texas Ma~, ~it~e ~lil~, Texas