HomeMy WebLinkAbout03/21/2017 - Regular Minutes - City Council - Audit Committee s
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CITY OF COI.1iGI:SovnoN
Mayor Home nf] as IerM University' Council members
Karl Mooney Jerome Rektorik
Mayor Pro Tern Blanche Brick
Julie Schultz Linda Harvell
City Manager Barry Moore
Kelly Templin James M. Benham
Minutes
CITY COUNCIL AUDIT COMMITTEE
Tuesday, March 21, 2017 at 1:30 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
Audit Committee Members Present:
Karl Mooney, Mayor
Linda Harvell, Councilmember
Jerome Rektorik, Councilmember
City Staff:
Ty Elliott, Internal Auditor
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Jeff Kersten, Assistant City Manager
Jeffrey Capps, Assistant City Manager
Carla Robinson, City Attorney
Mary E. Leonard, Finance Director
Yvette Dela Torre, Deputy Local Registrar
Regular Agenda Item No. 1 — Call to Order and Announce a Quorum is Present
With a quorum present, the Audit Committee of College Station was called to order by Mayor Mooney at 1:37
p.m. on March 21, 2017 in the Administrative Conference Room of the City of College Station City Hall.
Regular Agenda Item No. 2 - Presentation, possible action, and discussion of minutes for the audit
committee meeting held on January 31, 2017.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Rektoik, the
Audit Committee voted three (3) for and zero (0) opposed, to approve the January 31, 2017 Audit Committee
minutes. The motion carried unanimously.
Regular Agenda Item No. 3 - Presentation, possible action, and discussion regarding the External Audit
Report and Comprehensive Annual Financial Report (CAFR) presentation.
Jeff Kersten, Chief Financial Officer introduced Jim Ingram with Ingram, Wallis & Co. P.C.
Jim Ingram presented the results of the fiscal year 2016 audit and, along with staff, the 2016 CAFR,
Compliance and Single Audit Reports. This report provides a summary of the City's financial position as of
September 30, 2016.
It is the recommendation of the Audit Committee that the City Council accept the 2016 Comprehensive
Annual Financial Report (CAFR) and the Compliance and Single Audit Reports.
Regular Agenda Item No. 4 - Presentation, possible action, and discussion regarding citizen appointments to
the Audit Committee.
Ty Elliott, Internal Auditor, stated that he has reviewed the applications and is recommending the committee
consider Susan McGrail, Michael Ashfield, and Nate Sharp for the Audit Committee citizen appointments.
Councilmember Rektorik requested bios for the candidates.
It is the recommendation of the Audit Committee that the citizen appointment candidates be presented to the
City Council during a future Workshop.
Regular Agenda Item No. 5 -Presentation, possible action, and discussion regarding the progress of the annual
audit plan.
Ty Elliott, Internal Auditor, gave an update on the progress of the annual audit plan, which included purchasing
cards, sanitation, and fire prevention.
Regular Agenda Item No. 6 - Presentation, possible action and discussion regarding future agenda
items.
By consensus, the Committee recommended that an audit of the RVP be added to next year's annual audit
plan.
Regular Agenda Item No. 7 - Adjourn.
There being no further business, Mayor Mooney adjourned the meeting at 2:29 p.m. on Tuesday, March 21,
2017.
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K.rl Mooney, ayor
ATTEST:
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tte Dela Torre, Deputy Local Registrar