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Comprehensive
Annual Financial
Report i
For the Fiscal Year Ended
September 30, 1989
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED SEPTEMBER 30, 1989
PREPARED BY THE
CITY OF COLLEGE STATION FINANCE DEPARTMENT
WILLIAM P. HARRISON, EXECUTIVE DIRECTOR FOR FISCAL AND HUMAN RESOURCES
GLENN SCHROEDER, DEPUTY DIRECTOR OF FINANCE
KATHLEEN HUBBARD,CHIEF ACCOUNTANT
qe.
CITY OF COLLEGE STATION.TEXAS,
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED SEPTEMBER 30, 1989
TABLE OF CONTENTS
PAGE
INTRODUCTORY SECTION:
Organizational Chart 2
Principal City Officials 3
Letter of Transmittal 5
GFOA Certificate of Achievement for Excellence in Financial Reporting 15
FINANCIAL SECTION:
Independent Auditors' Report 19
General Purpose Financial Statements for the Year Ended September 30, 1989:
Combined Balance Sheet-All Fund Types and Account Groups 22
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances-All Governmental Fund Types 26
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances-Budget and Actual (Budgetary Basis) -General Fund 27
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances-Budget and Actual (Budgetary Basis) -Special Revenue Funds 28
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances-Budget and Actual (Budgetary Basis) -Capital Projects Funds 29
Combined Statement of Revenues, Expenses and Changes in Retaine0d
Earnings-All Proprietary Fund Types 30
Combined Statement of Cash Flows-Increase(Decrease) in Cash and
Cash Equivalents-All Enterprise Funds 32
Combined Statement of Cash Flows-Increase(Decrease) in Cash and
Cash Equivalents-All Internal Service Funds 34
Notes to General Purpose Financial Statements 35
(Continued)
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CITY OF COLLEGE STATION.TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED SEPTEMBER 30, 1989
TABLE OF CONTENTS
(CONTINUED)
PAGE
COMBINING. INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS AND SCHEDULES
FOR THE YEAR ENDED SEPTEMBER 30. 1989:
General Fund
Schedule of Revenues and Other Financing Sources-Budget and Actual
(Budgetary Basis) 58
Schedule of Expenditures Compared with Budget(Budgetary Basis) 60
Special Revenue Funds
Combining Balance Sheet 70
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances 71
Community Development Fund
Statement of Revenues, Expenditures and Changes in
Fund Balance-Budget and Actual (Budgetary Basis) 72
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures and Changes in
Fund Balance-Budget and Actual (Budgetary Basis) 73
Capital Project Funds
Combining Balance Sheet 76
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances 77
1982 Bond Fund
Statement of Revenues, Expenditures and Changes in
Fund Balances-Budget and Actual (Budgetary Basis) 78
1982 Series II Bond Fund
Statement of Revenues, Expenditures and Changes in
Fund Balances-Budget and Actual (Budgetary Basis) 79
1984 Bond Fund
Statement of Revenues, Expenditures and Changes in
Fund Balances-Budget and Actual (Budgetary Basis) 80
Enterprise Funds
Combining Balance Sheet 82
(Continued)
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CITY OF COLLEGE STATION.TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED SEPTEMBER 30, 1989
TABLE OF CONTENTS
(CONTINUED)
PAGE
Combining Statement of Revenues, Expenses and Changes in
Retained Earnings-All Enterprise Funds 84
Statement of Cash Flows-Increase(Decrease) in Cash and
Cash Equivalents-Utility Fund 85
Statement of Cash Flows-Increase(Decrease) in Cash and
Cash Equivalents-Sanitation Fund 86
Utility Fund
Schedule of Revenues-Budget and Actual (Budgetary Basis) 87
Schedule of Expenses-Budget and Actual (Budgetary Basis) 89
Sanitation Fund
Schedule of Revenues-Budget and Actual (Budgetary Basis) 93
Schedule of Expenses-Budget and Actual (Budgetary Basis) 94
Utility Fund and Sanitation Fund
Schedule for Reconciliation of Revenues and Expenses(Budgetary Basis)to
GAAP Basis Statement of Income 95
Internal Service Funds
Combining Balance Sheet 98
Combining Statement of Revenues, Expenses and Changes in Retained Earnings 99
Statement of Cash Flows-Increase(Decrease) in Cash and Cash Equivalents
-Employee Benefit Fund 100
Schedule of Revenues and Expenses-Budget and Actual (Budgetary Basis)
-Utility Billing Fund 101
Statement of Cash Flows-Increase(Decrease) In Cash and Cash Equivalents
-Utility Billing Fund 102
Schedule for Reconciliation of Revenues and Expenses(Budgetary Basis)to GAAP
Basis Statement of Income-Utility Billing Fund 103
Statement of Cash Flows-Increase(Decrease)in Cash and Cash Equivalents
-Workers'Compensation Fund 104
(Continued)
-
CITY OF COLLEGE STATION.TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED SEPTEMBER 30, 1989
TABLE OF CONTENTS
(CONTINUED)
PAGE
General Fixed Assets Account Group
Schedule of General Fixed Assets-By Sources 107
Schedule of General Fixed Assets-By Function and Activity 108
Schedule of Changes in General Fixed Assets-By Function and Activity 110
STATISTICAL SECTION:
General Governmental Expenditures and Other Uses by Function 114
General Revenues and Other Financing Sources 116
Property Tax Levies and Collections . 118
Assessed and Estimated Actual Value of Taxable Properties 120
Property Tax Rates, Ratios and Levies-All Overlapping Governments 122
Paving Assessment Collections 124
Computation of Legal Debt Margin 125
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita 126
Schedule of Direct and Estimated Overlapping Debt 128
Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General
Fund Expenditures 129
Schedule of Revenue Bond Coverage-Utility Fund 130
Total Bank Deposits 131
Construction Permits 132
Principal Taxpayers 133
Miscellaneous Statistical and Demographic Data 134
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INTRODUCTORY SECTION
-1 -
CITIZENS OF COLLEGE STATION
1 MAYOR AND
CITY COUNCIL
I I I I
APPOINTED
BOARDS I / JUDGEAL ATTORNEY 1ti SECRETARY
CITY
I CITY MANAGER
I
I I I I
N EXECUTIVE DIRECTOR ASSISTANT CITY MANAGER ASSISTANT CITY MANAGER EXECUTIVE DIRECTOR
FISCAL/HUMAN RESOURCES COMMUNITY SERVICES GROUP OPERATIONS GROUP I MANAGEMENT SERVICES GROUP I
1 I I 1
FINANCE POLICE PUBLIC UTILITIES PUBLIC RELATIONS/
MARKETING
BUDGET & RESEARCH FIRE PARKS & RECREATION
MANAGMENT INFORMATION
ACCOUNTING/PAYROLL DEVELOPMENT SERVICES
UTILITY BILLING
PURCHASING PUBLIC SERVICES
FACILITIES/ENERGY
PERSONNEL MANAGEMENT
RISK MANAGEMENT LIBRARY
MUNICIPAL COURT
CITY OF COLLEGE STATION.TEXAS
PRINCIPAL CITY OFFICIALS
SEPTEMBER 30, 1989
Elected Officials:
Mayor Larry J. Ringer
Council Members Fred H. Brown
Vernon E.Schneider
James R.Gardner
Dick B. Haddox
Dick Birdwell
Lynn R. Mcllhaney
City Administration:
City Manager Ron Ragland
Assistant City Manager for
Community Services Group Thomas E. Brymer
Assistant City Manager for Operations Group John C.Woody
Executive Director for Management Services Group Linda S. Piwonka
Executive Director for Fiscal
and Human Resources Group William P. Harrison
Director of Development Services Elrey B.Ash
Fire Chief Douglas W. Landua
Director of Parks Stephen C. Beachy
Personnel Director Karen N. Dickson
Police Chief Michael L. Strope
Director of Public Services Joseph D. LaBeau
City Attorney Catherine Locke
City Secretary Dian B.Jones
Municipal Court Judge Philip C. Banks
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`I
CITY OF COLLEGE STATION
\/ P O. BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION,TEXAS 7 78 42-0960
(409)764-3500
March 3, 1990
Honorable Mayor
Members of the City Council
City of College Station,Texas
The Comprehensive Annual Financial Report of the City of College Station, Texas ("City), for the
fiscal year ended September 30, 1989, is submitted herewith. This report was prepared by the
City's Finance Department. Responsibility for both the accuracy of the presented data and the
completeness and fairness of the presentation, including all disclosures, rests with the City. We
believe the data, as presented, is accurate in all material aspects; that it is presented in a manner
designed to fairly set forth the financial position of its various funds; and that all disclosures
necessary to enable the reader to gain the maximum understanding of the City's financial affairs
have been included.
The Comprehensive Annual Financial Report is presented in three major sections: introductory,
financial, and statistical. The introductory section includes this transmittal letter, the City's
organizational chart and a list of principal elected and appointed officials of the City. The financial
section includes the general purpose financial statements and the combining and individual fund
and account group financial statements and schedules, as well as the auditors' report on the
financial statements and schedules. The statistical section includes selected financial and
demographic information, generally presented on a multiyear basis to allow for trend analysis of the
finances of the City.
The City is required to undergo an annual single audit in conformity with the provisions of the Single
Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128, Audits of State and,
Local Governments. Information related to this single audit, including the schedule of federal
financial assistance, findings and recommendations, and auditors' reports on the internal control
structure and compliance with applicable laws and regulations,are reported separately.
This report includes all funds and account groups of the City. The City provides a full range of
municipal services. These services include police and fire protection; the construction and
maintenance of streets and infrastructure; municipal utilities in the areas of electric, water, sewer,
storm drainage, and sanitation; recreational activities and cultural events. The College Station
Industrial Development Foundation, administered by a separate board not subject to oversight by
the Mayor and City Council, has not met the established criteria for inclusion in the reporting entity
and has been excluded from this report. The College Station Independent School District is
likewise administered by a separate, elected, board and operates with its own funding sources;
therefore, it has not been included in this report.
Home of Texas A& M University
-5-
FISCAL YEAR
Through action of the College Station City Council, fiscal year 1988 was extended for a period of
three months to end on September 30, 1988. In previous years,the City's fiscal year had been July
1 through June 30. The aforementioned fiscal year did not afford sufficient time for City Council
input and deliberation into the annual budget process subsequent to Council elections held in May
of each year. This change in fiscal year resulted in a fifteen-month financial reporting period,
making comparisons difficult between the fiscal year ended September 30, 1988, and the current
twelve-month reporting period.
THE CITY OF COLLEGE STATION
The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of
Mexico, conveniently located 90 miles north of Houston, 165 miles south of Dallas, and 100 miles
east of Austin. Of major importance to the City of College Station is Texas A&M University, located
on a 5,200 acre campus within the corporate limits of the City. The economic impact on the City by
the University continues to be substantial, contributing an estimated $300 million annually to the
local economy. Texas A&M University ranked in the top ten nationally both in enrollment and
research grants among public institutions for the school year beginning in September, 1989. The
University employs in excess of 15,000 and has a physical plant valued in excess of$800 million.
In addition to the University, employment is provided by more than 75 manufacturing industries
located in, or adjacent to, the City which provides such products as aluminum windows, business
forms, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings,
and geophysical survey sensors. A growing research park is located adjacent to the University.
Westinghouse Defense and Electronic Systems Center produces defense radar-related equipment.
Agency Record Control provides a major automated accounting service for independent property
and casualty insurance agents.
Commercial development in the City is anchored by the 1,000,000 square foot Post Oak Mall
opened in 1982. Major tenants of the shopping center are Sears-Roebuck, Dillard's, Foley's,
Beall's, and J.C. Penney's. Recently, Wal-Mart opened a major retail facility in the community and
K-Mart underwent a major expansion of their retail operations.
Over the past several years, the City of College Station has become the major medical center for
the Brazos Valley area. In 1986, Scott & White opened a large medical clinic; in 1987, Humana
Hospital opened a 100-bed full service hospital with an adjacent medical office complex. In 1988,
HCA-Greenleaf Hospital opened a psychiatric hospital in College Station and the Sandstone
Psychiatric Hospital opened in 1989.
The City, although not immune to the effects of collapse of the oil and real estate markets in the
State of Texas in the early and mid-1980's, has been insulated by the dominant affect of Texas A&M
University on the local economy. Real estate property valuations have been essentially flat over the
past several years, as detailed in the statistical section at the rear of this report. Improvements In
the local economy have been in the area of commercial development, with significant increases in
sales tax revenues to the municipality in recent years. The Job market in College Station continues
to be strong. The Bryan-College Station area has led the State in low unemployment levels for the
•
past three years.
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MAJOR INITIATIVES
This Year. During this fiscal year, the City Council emphasized the development of budgetary
policies to address such areas as prudent reserve levels in the City's various funds, a capital
replacement policy, and policies concerning the appropriate level of administrative transfers from
utility and capital funds to the General Fund as reimbursement for services provided. These
projects were effective in strengthening the budget approval process for the City's 1989-90 fiscal
year budget.
During 1988, the City adopted a three-year Management Information Services plan to address the
computerization needs of the City. The plan resulted in debt issuance of $1,500,000, used to
enhance computer operations in various areas of the City. During 1988, an NCR Series 9500
computer was purchased as a replacement to the outdated hardware for Utility Billing. During
1989, the City purchased an IBM AS/400 computer system and enhanced municipal software for
finance and personnel and approved contracts for installation of a G.I.S. mapping system. Office
automation has been upgraded through the purchase of numerous personal computer
workstations throughout City offices. Staff support has been enhanced with the hiring of a M.I.S.
Director and the creation of the position of Micro Specialist to coordinate office automation and
staff training.
Maintenance and expansion of the City's general infrastructure (such as roads, bridges, and
sidewalks) remains a concern of the City. A priority list of street renovation projects has been
developed, with funding from a series of authorized but unissued bonds. The City is also
cooperating with the Texas State Department of Highways in the construction of major traffic links
crossing the Texas Highway 6 By-Pass. The City is responsible for the realignment of Emerald
Forest Parkway on the east side to meet the State-constructed overpass and financially responsible
for the right-of-way purchase for the FM 2818 extension to meet the overpass. The City is also
responsible for a portion of right-of-way purchase and sidewalk and utilities relocation at Southwest
Parkway and the East By-Pass.
In order to facilitate the effective operations of the Public Services Department, a major renovation
and expansion of their facility is currently underway. That project,with a budget of$1,400,000 and
scheduled for completion in 1990, will allow that department to meet the street maintenance,
vehicle maintenance,and sanitation service needs of a growing community.
In order to finance these capital improvements, the City issued $3,225,000 in General Obligation
Bonds in November, 1989, subsequent to this reporting period. These bonds were authorized by
the electorate in 1984. The City retained its Al/A+ bond ratings on this issue.
In the 1989 budget, the City Council strongly endorsed the establishment of a risk management
function for the City. A risk manager was hired and a City-wide safety committee implemented.
Immediate results have been obtained with a formal safety manual for the City, creation of both an
accident review committee and a disability review committee, and progress made on a hazardous
materials program.
Lona Term. During 1989, the City started the process of development of a new capital
improvements plan. This process has included the appointment of a citizens' capital improvements
committee and a citizens' library committee. It is anticipated that this process will result in a bond
election during 1990.
-7-
FINANCIAL INFORMATION
The City is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the City are protected from loss, theft or misuse and to ensure that
adequate accounting data is compiled to allow for the preparation of financial statements in
conformity with generally accepted accounting principles. The internal control structure is
designed to provide reasonable, but not absolute, assurance that these objectives are met. The
concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the
benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and
judgments by management.
Sinale Audit. The City receives federal assistance and is responsible for ensuring that an adequate
internal control structure is in place to ensure compliance with applicable laws and regulations
related to those programs. This internal control structure is subject to periodic evaluation by
management.
Tests are made to determine the adequacy of the internal control structure, including that portion
related to federal financial assistance programs, as well as to determine that the City has complied
with applicable laws and regulations. The results of the City's single audit for the fiscal year ended
September 30, 1989, provided no instances of material weaknesses In the Internal control structure
or significant violations of applicable laws or regulations relating to federal financial assistance
programs of the City.
Budgetary Controls. The City maintains a system of budgetary controls. The objective of these
budgetary controls is to ensure compliance with legal provisions embodied in the annual budget
appropriations ordinance approved by the City Council. Activities of the General Fund, Debt
Service Fund, Special Revenue Funds, Capital Projects Funds, Utilities Enterprise Funds, and the
Utility Billing Internal Service Fund are included in the budget appropriations ordinance. The level
of budgetary control;that is,the level at which expenditures cannot legally exceed appropriations,
is established by division and major activity level within an individual fund. For example,
expenditures cannot exceed amounts budgeted for the control areas of personal services costs,
total supplies, total services expenditures, and capital outlay within any division budget of the
General Fund. The City's Budget Office monitors expenditure activity on a monthly basis against
budgeted amounts and reports significant variances to the City Manager. The City continues to
meet its responsibility for sound financial management.
General Government Functions. The following schedule presents a summary of General Fund and
Debt Service Fund revenues and other various financing sources for the fiscal year ended
September 30, 1989. Normally,this presentation would include a comparison to revenues received
in the preceding fiscal year. Fiscal year 1988 comprised the fifteen months July 1, 1987, through
September 30, 1988, making those type of comparisons misleading.
_8_
Percent
Revenue Sou Total of Total
General Fund Property Tax $1,566,885 10.31%
Sales and Mixed DrinkTax 3,825,314 25.18
Franchise Tax 345,416 2.27
Licenses&Permits 97,449 .64
Fines&Forfeits 490,184 3.23
Charges for Services 500,710 3.30
Transfer from Enterprise Funds
in lieu of taxes 4,728,000 31.12
Miscellaneous Revenues 659,212 4.35
Other Financing Sources 131,590 .87
Debt Service Property Tax 2,845,775 18.73
TOTAL REVENUES AND
OTHER SOURCES $15.190.535 100.00%
REVENUES BY SOURCE
GENERAL AND DEBT SERVICE FUNDS
Other FISCAL YEAR 1989
14.66% $15,190,535
Transfer In-lieu-of ,:.,/
taxes
31.12%
Property Tax
29.04%
Sales Tax
25.18%
The most significant increase in actual continued revenue sources during 1989 was the increase in
sales tax. In August, 1987, the State of Texas expanded the sales tax base through the expansion
of the sales tax to include various services. The State Controller's Office projects that the
expansion of the tax base, statewide, increased total sales tax collections by 8%. Proceeds from
the local 1%sales tax increased approximately 15%for comparable twelve-month reporting periods
in fiscal 1988 and a further 8%increase in fiscal 1989. These numbers reflect the continued strength
in the commercial sector of the local economy.
-9-
The following schedule presents a summary of General Fund and Debt Service Fund expenditures
for the fiscal year ended September 30, 1989. As with the revenue summary, comparisons to the
previous fiscal year have not been Included.
Percent
Function Total of Total
Current:
Police $3,188,081 20.92%
Fire 2,588,909 16.99
Public Services 1,392,230 9.14
Parks&Recreation 2,090,649 13.72
General Government 4,335,002 28.45
LESS: reimbursed
administrative costs (2,393,775) (15.71)
Debt Service:
principal 1,852,938 12.16
interest 1,546,888 10.15
Capital Outlay 636.539 4.18
TOTAL EXPENDITURES $15.237.461 100.00%
EXPENDITURES BY FUNCTION
9.14% GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1989
SePubilc
rvice ' 37.91% $15 237 461
Public Safety '
12.74%
General
Gov't (Net of
Reimbursement) _
13.72%
Parks&
Recreation —
22.31%
Debt Service
General Fund Balance. The unrestricted fund balance of the General Fund increased by 50.2% in
1989, resulting from General Fund revenues higher than budgeted and the controlling of General
Fund expenditures. The $792,154 Increase provides the City with a total fund balance that is
equivalent to 40 working days of expenditures. That fund balance is viewed as a reasonable and
prudent reserve under the City Council policy on reserve levels.
Property taxes received during fiscal year 1989 were based on a tax levy of 38 cents per$100 of
assessed valuation. Under Texas state statues, assessed valuation represents 100% of market
value. The total assessed valuation of$1,121,611,921 represents a 1.93% increase from fiscal year
1988. While the total City property tax levy has remained constant at 38 cents, allocation of that
revenue has changed, based on changing funding requirements:
Purpose 1989 1988 1987 1986
General Fund $.1400 $.0900 $.0200 $.0200
Debt Service Fund .2400 .2900 .3600 .3600
-10-
Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and sanitation
services for the benefit of the citizens. The electric utility presently purchases 100% of its electric
power from Gulf States Utility under a contract valid through 1991. The City is served through three
138 KVA transmission lines, tied to a ring bus at the City switching station. The City is a member of
the Lone Star Municipal Power Agency, a joint action agency authorized by the 68th Legislature of
Texas in 1983. That agency was formed for the purpose of seeking and securing a long term,
reliable and economic power supply for member cities.
Since 1981, the City has had the capability to produce and deliver 100%of its water needs through
development of its own water well and aquaduct system. This system includes three wells with a
combined capacity of 12 million gallons per day, and a delivery system of 14 miles of 30-inch
diameter pipeline with two pumping stations.
Sewer treatment is provided to the community through two wastewater treatment plants. The Lick
Creek plant was completed and came on-line during 1988. The two plants have a combined
treatment capacity of 9.4 million gallons per day as compared to average current daily demand of 6
million gallons per day.
Sanitation services are provided to the citizens through a combination of residential curbside pick-
up and commercial dumpster services. The City owns and operates a municipal landfill operation.
Summary financial information of the combined utility enterprise fund for the fiscal year ended
September 30, 1989, is as follows:
OPERATING REVENUES: Amount
Electric $27,921,207
Water 4,146,907
Sewer 3,146,128
Sanitation 1,776,033
Other 594,338
OPERATING EXPENSES:
Wholesale Power Purchases 17,954,520
Salaries&Benefits 3,484,472
Supplies&Services 2,749,591
Reimbursed Administrative 2,689,466
Depreciation 2,067,800
NONOPERATING REVENUES
(EXPENSES):
Interest Earnings 1,639,953
Interest Expense (2,668,400)
Other, Net (81,149)
TRANSFER TO GENERAL FUND
IN LIEU OF TAXES (4.651.169)
NET INCOME $2.877.999
-11 -
Utility Billina Fund. The Utility Billing Internal Service Fund, financed with transfers from the utility
operating funds, was authorized in the 1989 budget. Formerly, this activity was accounted for as
part of the General Fund. Utility billing is responsible for meter reading, billing, and collections for
approximately 19,000 electric, water, sewer and sanitation accounts. The net loss of $33,602
recorded for the fiscal year ended September 30, 1989, can be attributed to$74,724 in depreciation
expense posted during the year.
Employee Benefits Fund. The City of College Station has a self-insured employee benefits plan,
providing medical and dental insurance to employees and their families. The City annually
purchases both specific and aggregate stop-loss insurance to protect the financial integrity of the
plan. The plan is funded through monthly premiums of$78 paid by operating departments for each
employee and $78 monthly paid by employees electing dependent coverage. During fiscal year
1989, the plan had a net loss of$343,588, caused by escalating medical costs. In January, 1990,
the City Council Increased the monthly premiums per employee to $100, with monthly dependent
premiums increased to $100 in January, 1990, and to $125 in July, 1990. Cost containment
measures, such as a higher deductible and a non-deductible fee for emergency room visits, were
also implemented effective January, 1990.
Debt Administration. As of September 30, 1989, the City had a total of $19,242,967 in General
Obligation Bonds and$361,326 in outstanding Certificates of Obligation. That debt, equal to$359
per capita, is serviced by revenues from the local property tax. Under current state statutes, the
City's ability to increase the mill levy for property taxation is subject to a maximum cap of$2.50 per
$100 valuation, and includes property tax levies for all jurisdictions legally allowed to tax real
property. Current total mill levy is $1.9327 per $100 valuation. The Utility Fund has an additional
$27,829,433 in total debt,serviced through utility charges.
Cash manaaement, All investment activity of the City is handled in accordance with Resolution 2-
23-89-06, authorizing and implementing the City of College Station Investment Policy. The
Investment Policy, established as required by state law and in conformity with state investment
statutes,ensures the safety of all funds entrusted to the City, ensures the availability of those funds
for the payment of all necessary obligations of the City, and provides for the investment of funds in
interest-bearing securities. Safety of the principal invested is always the primary concern.
Effective October 1, 1988, the City entered into an agreement with NCNB -Texas National Bank,
A&M Branch, separating investments from traditional banking services. The City currently invests
funds in the full range of investments allowable under state law. Accounts have been established
with major brokerages for the purchase and sale of U.S. Government obligations and Master
Repurchase Agreements have been entered into by the City. All purchases and sales of securities
are delivery-versus-payment through a safekeeping account at the City's third-party bank. As of
September 30, 1989,the City's investment portfolio consisted of the following:
Bank Demand Accounts $851,669 3.0%
Repurchase Agmts 5,315,491 18.9
Insured Cert. of Deposits 50,000 .2
U.S. Gov't Obligations 14,997,071 53.2
Government Agency Notes 6.958.756 24.7
TOTAL $28.172.987 100.0%
-12-
The City earned$2,625,869 on an average investment balance of approximately$30 million,a rate
of return of 8.77%, for the year ended September 30, 1989. Compared to prior years'earnings and
a market benchmark,the City's investment yield was:
RATES OF RETURN
8.77%
9 • 8.43%
8
7 -. 6.58%
P5.76%
• i
3 • %i
0
1987 ACTUAL 1988 ACTUAL 1989 ACTUAL TREASURY BILL
91-DAY YIELD
Investment results on the portfolio are compared to the treasury bill 91-day yield. This hypothetical
portfolio consists of a series of treasury bills with re-investment at maturity in the new 91-day
treasury bill. This index provides a benchmark for evaluating risk-free cash management portfolios
with short-term liquidity needs for payroll and accounts payables.
In accordance with normal investment reporting, rates of return do not include unrealized capital
gains,that is,year-end market values higher than the original cost of a security held at the end of a
fiscal year. If these unrealized capital gains of$110,121 were added to investment Income, fiscal
1989 earnings were 9.14%.
OTHER INFORMATION
Independent Audit. State statutes require an annual audit by independent certified public
accountants. The accounting firm of Deloitte &Touche has been retained by the City Council for
this function. In addition to meeting the requirements set forth in state statutes, the audit also was
designed to meet the requirements of the federal Single Audit Act of 1984 and related OMB Circular
A-128. The independent auditors' report on the general purpose financial statements and
combining and individual fund statements and schedules is included in the financial section of this
report. The auditors' reports related specifically to the single audit are issued separately.
Awards. The Government Finance Officers Association (GFOA) awarded a Certificate of
Achievement for Excellence in Financial Reporting to the City of College Station for its
Comprehensive Annual Financial Report for the fiscal year ended September 30, 1988. This was
the eighth consecutive year that the City has received this prestigious award. In order to be
awarded a Certificate of Achievement, the City published an easily readable and efficiently
organized Comprehensive Annual Financial Report. This report satisfied both generally accepted
accounting principles and applicable legal requirements.
-13-
A Certificate of Achievement is valid for a period of one year only. We believe that our current
Comprehensive Annual Financial Report continues to meet the Certificate of Achievement
Program's requirements,and we are submitting it to the GFOA to determine its eligibility for another
certificate.
Acknowledaements. The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the Finance
Department. We would like to express our appreciation to all members of the department who
assisted and contributed to its preparation. We would also like to thank the Mayor and City Council
for their interest and support in planning and conducting the financial operations of the City in a
responsible and progressive manner. Finally, we would like to thank our auditors, Deloitte &
Touche,whose professional expertise and advice have resulted in continuing improvements In the
quality of the City's financial reporting.
Respectfully submitt
Ron Ragland illiam P. Harrison
City Manager Executive Director,
Fiscal and Human Resources
-14-
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of College Station,
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 1988
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFR's) achieve the highest
standards in government accounting
and financial reporting.
PN 1C�c
',',14i
k��.•'OF THE •.'�,�
�•(......NITED STATE$ y
President
2
ON ocAst,N a V" �
�700 31NA1.Doti r/ I�L(r(i�•
CNIC�60 '���i�� .
Executive Director
-15-
-16-
FINANCIAL SECTION
-17-
� I
If ' !l!i
1200 Travis Facsimile:(713)651-1737
Houston,Texas 77002-6054 ITT Telex:4995640
Telephone:(713)651-1700
INDEPENDENT AUDITORS' REPORT
Mayor Larry Ringer and
Members of City Council
of the City of College Station,Texas:
We have audited the general purpose financial statements of the City of College Station,Texas ("City') as of
September 30, 1989 and for the year then ended, listed in the foregoing table of contents. These general
purpose financial statements and the supplemental statements and schedules discussed below are the
responsibility of the City's management. Our responsibility is to express an opinion on these general
purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the general
purpose financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, such general purpose financial statements present fairly, in all material respects,the financial
position of the City at September 30, 1989, and the results of its operations and the cash flows of its
proprietary fund types for the year then ended in conformity with generally accepted accounting principles.
Our audit also comprehended the combining and individual fund and account group financial statements
and schedules listed in the foregoing table of contents. In our opinion, such supplemental financial
information, when considered in relation to the general purpose financial statements, presents fairly in all
material respects the information shown therein.
The accompanying statistical tables, listed in the foregoing table of contents, were not audited by us and,
accordingly,we express no opinion on them.
x9.tivitLIk Jukek-
December 21, 1989
- 19-
2 0
(1"-Sk 1111°
-21 -
�I
CITY OF COLLEGE STATION.TEXAS
COMBINED BALANCE SHEET-ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1989
Governmental Fund Types
Special Debt Capital
ASSETS AND OTHER DEBITS General Revenue Service Protects
ASSETS:
Cash and investments(Note 2) $2,817,761 $155,922 $1,880,417 $4,670,841
Receivables:
Delinquent taxes(Note 3) 80,558 339,555
Accounts 2,944 73,299
Paving assessments 210,631
Accrued interest 44,685 3,084 29,653 75,490
Ambulance services 37,037
Loans 187,140
Grants 8,100 61,290
•
Other 149,954 1,254
Foundation(Note 4) 3,000,000
Less allowance for
uncollectible accounts (55,863) (2,944) (73,299)
Inventories 72,708
Prepaid costs 89,164 25
Restricted assets:
Cash and investments(Note 2) 855,039
Accrued interest 15,429
Property and equipment(Note 5)
Accumulated depreciation
Deferred charges
OTHER DEBITS:
Amount available for
•
retirement of bonded
indebtedness
Amount to be provided for:
Retirement of bonded
indebtedness
Accrued vacation leave
TOTAL ASSETS $7.325.203 $408.715 $2.249.625 $4.746.331
See notes to general purpose financial statements.
-22-
Proprietary Fund Tvoes Account Groups
General General Total
Internal Fixed Long-Term (Memorandum
Enterprise Service Assets Debt Only)
$5,061,860 $453,285 $15,040,086
420,113
5,144,514 319 5,221,076
210,631
114,665 7,821 275,398
37,037
187,140
9,724 79,114
206,029 357,237
3,000,000
(323,989) (456,095)
1,301,430 1,374,138
83,337 44,450 216,976
12,062,922 13,139,276
158,351 173,780
69,607,563 389,048 $41,990,736 111,987,347
(15,524,609) (74,176) (15,598,785)
280,968 280,968
$1,875,247 1,875,247
17,729,046 17,729,046
514.486 514.486
$78.404.080 $ 820.747 $41.990.736 $20.118.779 $156.064.216
(Continued)
-23-
CITY OF COLLEGE STATION.TEXAS
COMBINED BALANCE SHEET-ALL FUND TYPES AND ACCOUNT GROUPS (Cont'd)
SEPTEMBER 30, 1989
Governmental Fund Types
LIABILITIES, EQUITY, Special Debt Capital
AND OTHER CREDITS General Revenue Service Protects
LIABILITIES:
Accounts payable $ 221,863 $ 16,144 $ 19,064 $ 160,231
Accrued liabilities 248,881 2,449 15,760
Retainage payable 1,372 7,830 37,183
Obligation under capital
lease-current(Note 12)
Liabilities payable from
restricted assets:
Construction contracts and
retainages payable
Accrued interest payable
Revenue bonds-current portion
General obligation bonds-
current portion
Certificates of obligation-
current portion
Customers' meter deposits
Refundable deposits 2,219 7,765
Deferred revenues-other 388,543 187,140 339,554
Deferred revenues-
Foundation (Note 4) 1,813,569
Unamortized discount-
Foundation (Note 4) 1,186,431
Long-term debt (Note 6):
Revenue bonds
General obligation bonds
Certificates of obligation
Obligation under capital
lease(Note 12)
Accrued vacation leave
Total liabilities 3.862.878 221.328 374.378 197,414
EQUITY AND OTHER CREDITS:
Contributed capital
Investment in general fixed assets
Retained earnings(deficit):
Reserved
Unreserved
Fund balances:
Reserved (Note 13) 133,239 9,707 1,875,247 6,972
Unreserved:
Designated for subsequent
years'expenditures 884,615 4,066,163
Undesignated 2.444.471 177.680 475.782
Total fund equity 3.462.325 187.387 1.875.247 4.548.917
TOTAL LIABILITIES AND
FUND EQUITY $7.325.203 $408.715 $2.249.625 $4.746.331
See notes to general purpose financial statements.
-24-
Proprietary Fund Tvges Account Groups
General General Total
Internal Fixed Long-Term (Memorandum
Enterprise Service Assets Debt Only)
$2,272,258 $104,408 $2,793,968
233,829 328,164 829,083
46,385
347,231 347,231
67,047 67,047
351,070 351,070
2,465,000 2,465,000
375,331 375,331
26,200 26,200
1,935,830 1,935,830
9,984
7,282 922,519
1,813,569
1,186,431
21,820,000 21,820,000
2,907,102 $19,242,967 22,150,069
235,800 361,326 597,126
3,070,961 3,070,961
109.995 22.503 514.486 646.984
36,224.936 455,075 20.118.779 61.454.788
10,293,535 381,137 10,674,672
$41,990,736 41,990,736
10,895,160 10,895,160
20,990,449 (15,465) 20,974,984
2,025,165
4,950,778
3.097.933
42.179.144 365.672 41.990.736 94.609.428
$78.404.080 $820.747 $41.990.736 $20.118.779 $156.064.216
-25-
CITY OF COLLEGE STATION.TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES-ALL GOVERNMENTAL FUND TYPES
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Governmental Fund Types Total
Special Debt Capital (Memorandum
REVENUES General Revenue Service Protects Only)
Taxes $5,737,616 $708,828 $2,845,775 $9,292,219
Licenses and permits 97,449 97,449
Fines and forfeits 490,184 490,184
Charges for services 500,710 500,710
Paving assessments 21,722 21,722
Grants 18,803 309,271 328,074
Rentals 120,267 44,394 164,661
interest 320,967 16,633 177,452 $426,882 941,934
Miscellaneous 112.005 6.074 479 118.558
Total revenues 7.419.723 1.085.200 3.023.227 427,361 11.955.511
EXPENDITURES
Current:
General government 674,158 647,158
Fiscal and human resources 1,154,285 1,154,285
Development services 1,210,932 1,210,932
Sanitation and fleet services 424,483 424,483
Streets and drainage 967,747 967,747
Community services 33,870 33,870
Police 3,188,081 3,188,081
Fire 2,588,909 2,588,909
Parks 2,090,649 2,090,649
Management services 899,683 899,683
Public agency funding 276,807 409,222 686,029
Housing rehabilitation 187,745 187,745
Reimbursed administrative
expenditures (2,393,775) 238,194 220,355 (1,935,226)
Other 112,267 58,910 329 171,506
Capital outlay 636,539 52,785 1,267,416 1,956,740
Debt service:
Principal retirement 1,852,938 1,852,938
Interest and fiscal charges 1.546.888 1.546.888
Total expenditures 11.837.635 946.856 3.399.826 1.488.100 17.672.417
Excess(deficiency) of
revenues over expenditures (4.417.912) 138.344 (376.599) (1.060.739) (5.716.906)
OTHER FINANCING SOURCES (USES),:
Operating transfers in
(Note 11) 4,501,169 226,831 150,000 4,878,000
Operating transfers out
(Note 11) (76,831) (150,000) (226,831)
Other 23.520 (3,935) 19.585
Total other financing
sources(uses) 4.524.689 (76.831) 222.896 4.670.754
Excess(deficiency) of
revenues and other financing
sources over expenditures
and other uses 106,777 61,513 (153,703) (1,060,739) (1,046,152)
FUND BALANCES,
OCTOBER 1, 1988 3.355.548 125.874 2.028,950 5.609.656 11.120.028
FUND BALANCES,
SEPTEMBER 30, 1989 $3.462.325 $ 187.387 $1.875.247 $4.548.917 $10.073.876
See notes to general purpose financial statements.
-26
CITY OF COLLEGE STATION.TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES-BUDGET AND ACTUAL(BUDGETARY BASIS)
GENERAL FUND
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
REVENUES Budaet Actual (Unfavorable)
Taxes $5,621,500 $5,737,615 $116,115
Licenses and permits 110,135 97,449 (12,686)
Fines and forfeits 380,000 490,184 110,184
Charges for services 420,330 500,711 80,381
Paving assessments 61,800 21,722 (40,078)
Grants 98,024 18,803 (79,221)
Rentals 50,270 120,267 69,997
interest 65,625 218,056 152,431
Miscellaneous revenues 35.675 107.805 72,130
Total revenues 6.843.359 7.312.612 469.253
EXPENDITURES
Current:
General government 712,298 667,068 45,230
Fiscal and human resources 1,170,856 1,154,286 16;570
Development services 1,251,571 1,210,931 40,640
Sanitation and fleet services 442,343 426,570 15,773
Streets and drainage 1,067,846 967,747 100,099
Community Services 33,870 33,870
Police 3,412,623 3,188,733 223,890
Fire 2,698,698 2,597,369 101,329
Parks 2,178,931 2,103,568 75,363
Management services 948,478 899,682 48,796
Public agency funding 278,388 276,807 (1,581)
Reimbursed administrative
expenditures (2,415,031) (2,393,775) (21,256)
Other (364.0961 59.428 (423.5241
Total expenditures 11.416.775 11.192.284 224.491
Excess(deficiency) of revenues
over expenditures (4.573.4161 (3.879.6721 693.744
OTHER FINANCING SOURCES,
Payments in lieu of taxes 4,501,169 4,501,169
Sale of general fixed assets 19.049 19.049
Total other financing sources 4,501,169 4,520,218 19,049
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER SOURCES OVER EXPENDITURES AND
OTHER USES $ (72.2471 $ 640.546 $712.793
See notes to general purpose financial statements.
-27-
CITY OF COLLEGE STATION.TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES-BUDGET AND ACTUAL(BUDGETARY BASIS)
SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
REVENUES Budget Actual (Unfavorable)
Taxes $ 680,000 $ 708,828 $ 28,828
Grants 1,106,160 309,271 (796,889)
Rentals 40,000 44,394 4,394
interest 5,000 16,633 11,633
Other 130.000 6.074 (123.926)
Total Revenues 1.961.160 1.085.200 (875.960)
EXPENDITURES
Current:
Public Agency Funding 464,222 409,222 55,000
Housing Rehabilitation 455,550 187,745 267,805
Reimbursed Administrative
expenditures 244,059 238,194 5,865
Other 163,785 58,910 104,875
Capital outlay 518.888 52.785 466.103
Total expenditures 1.846.504 946.856 899.648
EXCESS (DEFICIENCY) OF
REVENUES OVER EXPENDITURES 114.656 138.344 23.688
OTHER FINANCING SOURCES(USES)
Operating Transfers Out (76.831) (76,831)
EXCESS (DEFICIENCY)OF
REVENUES AND OTHER SOURCES
OVER EXPENDITURES AND OTHERS
USES $ 37,825 $ 61.513 $ 23.688
_28_
CITY OF COLLEGE STATION.TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES-BUDGET AND ACTUAL(BUDGETARY BASIS)
CAPITAL PROJECTS FUNDS
FOR YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES
Interest $ 280,000 $ 426,882 $ 146,882
Other 479 479
Total Revenues 240.000 427.361 147,361
EXPENDITURES:
Reimbursed Administrative Expenditures 235,841 220,355 15,486
Other 329 (329)
Capital Outlay 3.427.209 1.267.416 2.159.793
Total Expenditures 3.663.050 1.488.100 2.174.950
Excess(deficiency)of revenues
over expenditures (3,383,050) (1,060,739) 2,322,311
OTHER FINANCING SOURCES (USES): ,
Operating Transfers In 150,000 150,000
Operating Transfers Out 150.000 (150,0001
Total Other Financing Sources(Uses) 150,000 150,000
Excess(deficiency)of revenues over
expenditures and other uses ($3.533.050) $1.060.739 $2.472.311
-29-
CITY OF COLLEGE STATION.TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN
RETAINED EARNINGS-ALL PROPRIETARY FUND TYPES
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Proprietary Fund Types Total
Internal (Memorandum
Enterprise Service Only)
OPERATING REVENUES
Electric $27,921,207 $27,921,207
Water 4,146,907 4,146,907
Sewer 3,146,128 3,146,128
Sanitation 1,776,033 1,776,033
Charges for services $884,860 884,860
Premiums 1,008,530 1,008,530
Flex benefits withheld 266,195 266,195
Other 594.338 594.338
Total operating revenues 37.584.613 2.159.585 39.744.198
OPERATING EXPENSES
Purchased power(Note 8) 17,954,520 17,954,520
Salaries and benefits 3,484,472 640,642 4,125,114
Supplies 326,551 25,342 351,893
Maintenance 510,157 9,172 519,329
Purchased professional services 349,179 4 349,183
Purchased property services 1,238,273 20,352 1,258,625
Other services 325,431 65,334 390,765
Claims 1,294,049 1,294,049
Administration fee 49,472 49,472
Premiums 148,903 148,903
Flex benefits paid 266,533 266,533
Other 7,554 7,554
Reimbursed administrative 2,689,466 79,218 2,768,684
Depreciation:
Electrical system 682,315 682,315
Water system 727,504 727,504
Sewer system 525,492 525,492
Sanitation system 132,489 132,489
Other 74.724 74,724
Total operating expenses 28.945.849 2.681.299 31.627.148
OPERATING INCOME(LOSS) 8.638.764 ,__(521.714). 8.117.050
NONOPERATING REVENUES (EXPENSES)
• Interest earnings 1,639,953 43,982 1,683,935
Interest expense (2,668,400) (2,668,400)
Other,net (81.149) 2.628 (78.521)
Total nonoperating revenues
(expenses) (1.109.596) 46.610 (1.062.986)
(Continued)
30
CITY OF COLLEGE STATION,TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN
RETAINED EARNINGS-ALL PROPRIETARY FUND TYPES
FOR THE YEAR ENDED SEPTEMBER 30, 1989(Cont'd)
Proprietary Fund Types Total
Internal (Memorandum
Enterprise Service Only)
Income(loss)before
operating transfers $ 7,529,168 $(475,104) $ 7,054,064
Operating transfers out (4.651.1691 (4.651.1691
Net Income(loss) 2,877,999 (475,104) 2,402,895
RETAINED EARNINGS,
OCTOBER 1, 1988 29.007.610 459.639 29,467.249
RETAINED EARNINGS (DEFICIT),
SEPTEMBER 30, 1989 $31.885.609 $ (15.465) $31.870.144
See notes to general purpose financial statements.
-31 -
CiTY OF COLLEGE STATION.TEXAS
ALL ENTERPRISE FUNDS
COMBINED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989
INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS
Cash flows from operating activities:
Cash received from customers $37,480,440
Cash payments to suppliers for goods and services (23,539,603)
Cash payments to employees for services (3,348,004)
Other operating revenues 594.338
Net cash provided by operating activities $11,187,171
Cash flows from noncapital financing activities:
Operating transfers out to other funds (4,651,169)
Cash payments to other funds (2,043,535)
Cash received from other funds 246.342
Net cash used for noncapital financing activities (6,448,362)
Cash flows from capital and related financing activities:
Acqulstlon and construction of capital assets (2,050,956)
Principal paid on revenue bonds (2,545,000)
Principal paid on general obligation bonds (378,679)
Principal paid on certificates of obligation (26,200)
Principal paid on obligation under capital lease (318,487)
interest paid on revenue bonds (2,213,370)
interest paid on general obligation bonds (177,574)
Interest paid on certificates of obligation (34,584)
interest paid on obligation under capital lease (274,512)
Proceeds from sale of equipment 12,329
Cash received from capital grants 27,769
Cash received from special assessments 3.487
Net cash used for capital and related financing activities (7,975,777)
Cash flows from investing activities:
Purchase of investments (66,848,707)
Proceeds from sale and maturities of investments 66,459,042
Interest on investments 1.384.676
Net cash provided by investing activities 995.011
Net decrease in cash (2,241,957)
Cash and cash equivalents, October 1, 1988 19.541.183
Cash and cash equivalents, September 30, 1989 $17.299.226
(Continued)
-32-
CITY OF COLLEGE STATION.TEXAS
ALL ENTERPRISE FUNDS
COMBINED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989
INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS(Cont'd)
Reconciliation of operating income to net cash provided by operating activities:
Operating income $8,638,764
Adjustment to reconcile operating income to net cash provided by operating activities:
Depreciation $2,067,800
Provision for uncollectable accounts (95,103)
Change in assets and liabilities:
Decrease in accounts receivable 490,165
increase in inventory (33,457)
increase in prepaid costs (9,932)
Increase In accounts payable 117,673
Increase In accrued liabilities 744
increase In accrued vacation 10.517
Total adjustments 2.548.407
Net cash provided by operating activities $11.187.171
-33-
CITY OF COLLEGE STATION.TEXAS,
ALL INTERNAL SERVICE FUNDS
COMBINED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989
INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS
Cash flows from operating activities:
Cash received from customers $2,272,906
Cash payments to suppliers for services (1,778,402)
Cash payments to employees for services (605.9151
Net cash used by operating activities $ (111,411
Cash flows from noncapital financing activities:
Cash received from other funds 221.076
Net cash provided by noncapital financing activities 221,076
Cash flows from investing activities:
Purchase of investments (942,515)
Proceeds from sale and maturities of investment securities 872,211
Interest on investments 36.386
Net cash used in investing activities (33.918'
Net increase in cash and cash equivalents 154,965
Cash and cash equivalents,October 1, 1988 63.066
Cash and cash equivalents,September 30, 1989 $ 218.031
Reconciliation of operating income to net cash used by operating activities:
Operating loss $ (521.714)
Adjustments to reconcile operating income to net cash used by operating activities:
Depreciation $ 74,724
Change in assets and liabilities:
Decrease in accounts receivable 113,321
Increase in prepaid costs (8,769)
Increase in accounts payable 104,408
Increase in accrued liabilities 104,116
increase in accrued vacation 22.503
Total adjustments 410.303
Net cash used by operating activities $ (111.4111
-34-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The City of College Station,Texas ("City") has included in the general purpose financial statements the
accounts of all city operations for which the Mayor and City Council have oversight responsibility. Such
oversight responsibility includes designation of management, selection of governing authority, the
ability to significantly influence operations, the scope of public service, and the accountability for fiscal
matters. The City's major operations, which are covered by this oversight responsibility include police
and fire protection, streets, sanitation, health, art-cultural, parks, public improvements, planning and
zoning, general administrative services, electrical,and water and sewer systems.
The College Station Industrial Development Foundation was created in 1981 to encourage development
of an industrial park through the issuance of tax-exempt financing. In fiscal year 1986, the College
Station Industrial Development Foundation was restructured as the College Station Economic
Development Foundation ("Foundation") with the purpose of accumulating funds for the improvement
of commercial or industrial property in the City, and buying and selling real property in College Station
to promote the public interest. The Foundation is administered by a separate board and is not subject
to oversight by the Mayor and City Council. Consequently, financial information for the Foundation is
not included within the scope of these financial statements.
FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account groups, each of which is
considered a separate accounting entity. The operations of each fund are accounted for with a
separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and
expenditures or expenses,as appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the means by which
spending activities are controlled. The various funds are grouped, in the accompanying financial
statements, into seven generic fund types and three broad fund categories as follows:
Governmental Fund Tvoes
The General Fund is the general operating fund of the City. It is used to account for all financial
resources except those required to be accounted for in another fund.
Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than
major capital projects).
The Debt Service Fund is used to account for the accumulation of resources for, and the payment of,
general long-term debt principal, interest,and related costs.
Capital Project Funds are used to account for financial resources to be used for the acquisition or
construction of major capital facilities(other than those financed by proprietary funds).
-35-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
FUND ACCOUNTING-(Cont'd)
Proprietary Fund Tvnes
Enterprise Funds are used to account for operations (a) that are financed and operated in a manner
similar to private business enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the general public on a continuing
basis are to be financed or recovered primarily through user charges; or(b) where the governing body
has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriate for capital maintenance, public policy, management control, accountability, or other
purposes.
Internal Service Funds are used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the City, or to other governments, on a cost-
reimbursement basis.
ACCOUNT GROUPS
Account groups are used to establish accounting control and accountability for the City's general fixed
assets and general long-term debt. The following are the City's account groups:
General Fixed Assets Account Group-This account group is established to account for all fixed assets
of the City,other than those accounted for in the proprietary funds.
General Lona-term Debt Account Group-This account group is established to account for all long-term
debt of the City except that accounted for in the proprietary funds. General long-term debt of the City
includes general obligation bonds,certificates of obligations and accrued vacation leave.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurment
focus. All governmental funds are accounted for using a current financial resources measurement
focus. With this measurement focus, only current assets and current liabilitites generally are included
on the balance sheet. Operating statements of these funds present increases and decreases in net
current assets.
All proprietary funds are accounted for on a flow of economic resources measurement focus. With this
measurement focus, all assets and all liabiltities associated with the operation of these funds are
included on the balance sheet. Fund equity is segregated into contributed capital and retained earnings
components. Proprietary fund-type operating statements present increases and decreases in net total
assets.
The modified accrual basis of accounting is used by all governmental fund types. Under the modified
accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they
become both measurable and available). "Measurable" means the amount of the transaction can be
determined and "available" means collectible within the current period or soon enough thereafter to be
used to pay liabilities of the current period.
-36-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
Those revenues susceptible to accrual are property taxes, franchise taxes, interest revenue and
charges for services. Sales taxes collected and held by the State at year-end on behalf of the City are
also recognized as revenue. Fines and permits are not susceptible to accrual because generally they
are not measurable until received in cash.
Expenditures are generally recognized under the modified accrual basis of accounting when the related
fund liability is incurred. Exceptions to this general rule are the principal and interest on general long-
term debt which are recognized when due, and accrued vacation leave which is recognized when
expected to be liquidated with expendable available financial resources.
All proprietary funds are accounted for using the accrual basis of accounting. Revenues in these funds
are recognized when they are earned, and expenses are recognized when they are incurred. Utility
customers are billed monthly on a cycle-billing basis with revenues recorded when customers are
billed, except at year-end when unbilled revenues are accrued.
POWER COST RECOVERY
The City is allowed to recover purchased power costs as power cost adjustments. This power-cost
recovery allows for the pass-through of power costs to the customers and has no impact on net
income. The amount of any under or over recovered purchased power costs at year-end was not
material.
BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data reflected in the financial
statements:
1) Prior to September 1, the City Manager submits to the City Council a proposed operating
budget for the fiscal year commencing the following October 1. The operating budget includes
proposed expenditures and the means of financing them.
2) All budget requests are compiled by the Finance Department and presented with comparative
and supporting data to the Mayor and City Council for review.
3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments.
4) Prior to September 27,the budget is legally enacted through passage of an ordinance.
5) The City Council must approve all transfers of budgeted amounts between departments within
any fund and any revision that alters the total expenditure of any fund. An amount is also budgeted
each year for contingencies which may arise. The Council has authorized the City Manager to make
budget transfers for contingencies if the amount does not exceed $10,000. All other transfers must be
approved by City Council. City Council may transfer amounts among individual budget line items within
major expenditure categories during the year, but no such transfer may increase the overall total of the
budget. Budgeted amounts as originally adopted were not significantly changed by such transfers
during the year.
-37-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd1
6) Expenditures in excess of appropriations for each fund are prohibited by the City Charter.
Appropriations which have not been expended or lawfully encumbered lapse at the end of the budget
year.
7) Formal budgetary integration is legally enacted and employed as a management control device
during the year for the General Fund, all Special Revenue Funds, all Enterprise Funds,the Debt Service
Fund,all Capital Project Funds,and the Utility Billing Fund.
The General Fund budget is adopted on a basis that differs from generally accepted accounting
principles("GAAP"),as follows:
(a) The City does not include revenue or expenditure activity for the Parks Escrow Fund, Computer
Project Fund, or Fireman's Relief Fund which are combined with the General Fund for reporting
purposes, in General Fund budgetary amounts.
(b) Budgeted revenue amounts do not Include a provision for property tax receipt accruals.
(c) Encumbrances for capital items which do not lapse at year-end are treated as budgeted
expenditures in the year the commitment to purchase is made.
(d) General Fund budgetary amounts do not include provisions for adjustments in accrued
vacation leave or the allowance for uncollectible accounts receivable.
Adjustments necessary to convert the General Fund revenues at September 30, 1989, on the GAAP
basis to the budgetary basis are as follows:
Revenues and Other Financing Sources-GAAP basis $11.944.412
Reconciling items:
Parks Escrow Fund revenues-primarily interest (19,889)
Computer Project Fund Revenues-interest (87,925)
Fireman's Relief Fund (4,367)
Other 599,
Total reconciling items (111.582)
Total revenues-Budget(Non-GAAP basis) $11.832.830
-38-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd)
Adjustments necessary to convert the General Fund expenditures at September 30, 1989, on the GAAP
basis to the budgetary basis are as follows:
Expenditures-GAAP basis $11.837.635
Reconciling items:
Parks Escrow Fund expenditures (119,248)
Computer Project expenditures (585,724)
Fireman's Relief Fund (3,675)
Current year encumbrances 131,464
Adjustment to vacation accrual 4,783
Adjustment to allowance for
uncollectible accounts 22,650
Accounts payable accrual (21,302)
Inventory adjustment (14,988)
Adjustment to receivables (10,628)
Other (48.6841
Total reconciling items (645.3511
Total expenditures-
Budget(Non-GAAP basis) $11.192.284
Budgets for the Special Revenue Funds, Debt Service Funds,and Capital Project Funds are adopted on
a basis consistent with GAAP.
Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following
significant items:
(a) Capital outlay is included in the budget as an expense item.
(b) Transfers to the Debt Service Fund for debt principal payments, relating to General Obligation
Bonds and Certificates of Obligation which are serviced by the Utility Fund, are treated as expenses for
budgetary purposes.
(c) The budget considers principal payments for Utility Revenue Bonds as an expense item.
(d) Enterprise Fund budgetary amounts do not include provisions for adjustments in accrued
vacation leave or the allowance for uncollectible accounts receivable.
(e) The City does not budget for depreciation on Enterprise Fund property and equipment.
(f) Budgeted revenue amounts do not include a provision for revenue accruals.
See the schedule at page 95 for a reconciliation of revenues and expenses (Budgetary basis) to the
GAAP basis statement of income for the Utility Fund and the Sanitation Fund.
-39-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BUDGETS AND BUDGETARY ACCOUNTING.-(Cont'd)
The budget for the Utility Billing Internal Service Fund is adopted on a basis consistent with GAAP,
except for the following significant items:
(a) Capital outlay is included in the budget as an expense item.
(b) Budgetary amounts do not include provisions for adjustments in accrued vacation leave.
(c) The City does not budget for depreciation on Utility Billing Fund fixed assets. See the schedule
at page 103 for a reconciliation of revenues and expenses (Budgetary basis)to the GAAP basis
statement of income for the Utility Billing Fund.
Budgetary comparisons presented in the report are on the aforementioned budgetary basis. Budgetary
amounts are as originally adopted, or as amended by the City Council. Individual amendments were
not material in relation to the original appropriations which were amended.
BUDGET ADMENDMENTS
City Charter requires that a petition be signed by 100 registered voters of the City, prior to City Council's
consideration of an ordinance amending upward the total of any fund of the City.
ENCUMBRANCES
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the
expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is
employed as an extension of formal budgetary integration in the General Fund, Special Revenue Funds
and Capital Project Funds. Encumbrances outstanding at year-end are reported as reservations of fund
balances since they do not constitute expenditures or liabilities in the GAAP basis general purpose
financial statements and are reappropriated in the budget of the subsequent year.
INVENTORY
Inventory is valued at the lower of average cost or market value, using the first-in,first-out method. The
costs of government fund type and proprietary fund Inventories are recorded as expenditures when
consumed rather than when purchased.
GENERAL FIXED ASSETS
General fixed assets have been acquired for general government purposes. Asset purchases are
recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets
Account Group at cost where historical records are available and at an estimated historical cost where
no historical records exist. Donated fixed assets are valued at their estimated fair market value. Public
domain fixed assets consisting of improvements other than buildings are also included in the General
Fixed Assets Account Group.
-40-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
GENERAL FIXED ASSETS-(Cont'd)
No depreciation has been provided on general fixed assets, nor has interest been capitalized.
PROPERTY AND EQUIPMENT
Property and equipment owned by the enterprise funds and the utility billing internal service fund is
stated at the historical cost of acquisition, construction or,with respect to contributions of construction
from third parties (principally developers) at fair market value. Interest is not capitalized in these
accounts because interest is recovered currently in the City's rate calculation.
Maintenance, repairs and minor renewals are charged to operating expense; major property
replacements are capitalized.
Depreciation Is recorded in the above funds on a straight-line basis over the following estimated service
lives:
Utility Systems 25-40 years
Buildings and Improvements 5-50 years
Equipment 3-10 years
ACCRUED VACATION AND SICK LEAVE
Employees are credited with vacation at rates of 10 to 15 days per year, depending upon length of
service. Carryover of unused vacation time from one year to the next is allowed for a maximum of two
years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to
the two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable
available financial resources is reported as an expenditure and a liability of the General Fund. Amounts
of accumulated vacation leave that are not expected to be liquidated with expendable available financial
resources are reported in the General Long-term Debt Account Group.
Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate
up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City and,
accordingly, no liability has been recorded in the financial statements.
-41 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
SELF-INSURANCE
The City is self-insured for health benefits, and the plan is administered by Alta Health Strategies, Inc.
The Employee Benefits Fund is funded monthly by contributions from employees and from the
operating funds of the City. These contributions are actuarially determined. The City has a stop-loss
insurance policy that limits its liability per employee to$50,000 per incident with an aggregate, annual
liability of $250,000. The liability for outstanding losses includes approximately $100,000 for claims
incurred but not reported.
The City is self-insured for workers' compensation benefits and the plan is administered by Texas
Political Subdivisions. The Workers' Compensation Fund is funded by actuarially determined
contributions from the operating funds of the City. The City has a stop-loss insurance policy that limits
its liability per employee to $200,000 per incident. The amount for estimated outstanding losses for
claims incurred but not reported is not material and, accordingly, there is no liability recorded at
September 30, 1989.
STATEMENTS OF CASH FLOWS
The City has elected to use the direct method in presenting the Statements of Cash Flows for each of
the Proprietary and Internal Service Funds. In addition, for purposes of the statements of cash flows,
cash and cash equivalents include demand accounts, repurchase agreements and government agency
notes with a maturity of twelve months or less when purchased.
TOTAL COLUMNS ON COMBINED STATEMENT-OVERVIEW
Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to
indicate that they are presented only to facilitate financial analysis. Data in these columns does not
present financial position, results of operations, or changes in financial position in conformity with
generally accepted accounting principles. Neither is such data comparable to a consolidation.
Interfund eliminations have not been made in the aggregation of this data.
2. CASH AND INVESTMENTS
The City maintains a cash and Investment pool that is available for use by all funds. Each fund type's
portion of this pool is disclosed on the combined balance sheet as"Cash and Investments."
At year-end, the carrying amount of the City's cash deposits and certificates of deposit was $904,988
and the bank balance was $1,621,896. The bank balance was entirely covered by federal depository
insurance or by pledged collateral held by a third-party custodian in the City's name. Such total
coltateralization and insurance coverage is required by State of Texas statutes.
-42-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
2. CASH AND INVESTMENTS-(Cont'd)
State statutes authorize the City to invest in fully-collateralized or fully-insured time deposits,direct debt
securities of the United States, and fully collateralized repurchase agreements. The repurchase
agreements must be purchased pursuant to a master repurchase agreement which specifies the rights
and obligations of both parties and which requires that the securities involved in the transaction be held
in a safekeeping account subject to the control and custody of the City. Investments in security
repurchase agreements may be made only with the City's depository bank,with state or national banks
domiciled in the state of Texas, or with securities dealers reporting to the Federal Reserve Bank of New
York(Primary" Dealers). All securities are purchased delivery-vs.-payment and held in the City's name
in a safekeeping account at First City National Bank of Houston.
The City's investments at September 30, 1989, are shown below. The carrying amount is the cost at
date of purchase and approximates market, except for U.S. Government Obligations, where market
values may be independently obtained:
Carrying Market
Amount Value
Included in Cash and Investments:
Repurchase Agreements $2,817,210 $2,817,210
U.S. Gov't Obligations 7,948,448 8,006,812
Gov't Agency Notes 3,688,141 3,688,141
Included in Restricted Assets:
Repurchase Agreements 2,498,281 2,498,281
U.S. Gov't Obligations 7,048,623 7,100,380
Gov't Agency Notes 3.270.615 3,276.713
Total $27.271.318 $27.387.537
All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S.
Government Securities and are held by the City or by its agent in the City's name (Category One credit
risk).
3. PROPERTY TAXES
Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are
levied on and payable October 1. The Brazos County Tax Office bills and collects property taxes for the
City. City property tax revenues are recognized when levied to the extent that they are collected in the
current year. The balance is reported as deferred revenues. Taxes become delinquent February 1 of
the following year and are subject to interest and penalty charges.
The City is permitted by the State of Texas to levy taxes up to$2.50 per$100 of assessed valuation for
general governmental services and for the payment of principal and interest on general long-term debt.
The combined current tax rate to finance general government services including debt service for the
year ended September 30, 1989,was$.38 per$100 of assessed valuation.
-43-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
3. PROPERTY TAXES-(Cont'd)
The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal
of property for all taxing units in Brazos County. The Appraisal District is required to assess property at
100%of its appraised value. Real property must be reappraised at least every four years. The City may,
at its own expense, require annual reviews by the Appraisal District through various appeals and, if
necessary, legal action. Under this system if the rate, excluding tax rates for bonds and other
contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more
than 8%,qualified voters of the City may petition for an election to determine whether to limit the tax rate
to no more than 8%above the tax rate of the previous year.
4. NOTE RECEIVABLE
During 1986, the City sold land valued at$943,894 to the Foundation (see Note 1). In exchange for this
land, the City received a$3,000,000 noninterest-bearing promissory note to be repaid at face value in
ten years or when the Foundation sells the land,whichever comes first. In addition,the Foundation has
agreed to share profits with the City related to the eventual sale of the land by the Foundation and to
comply with certain financial covenants and legal restrictions.
5. FIXED ASSETS
A summary of changes in general fixed assets for the year ended September 30, 1989,are as follows:
Additions Retirements
Beginning and and Ending
Balance Transfers In Tranfers Out Balance
Land $4,448,312 $ 70,679 $4,518,991
Buildings and
Improvements 10,820,271 28,746 10,849,017
Pavings, Sidewalks and
Streets 11,518,300 357,214 11,875,514
Machinery,Tools and
Equipment 6,288,843 757,992 $ 406,683 6,640,152
Motor Vehicles 1,530,647 191,326 152,809 1,569,164
Parks System 5,410,153 265,111 5,675,264
Construction in
Progress 95,739 2,007.674 1.240.779 862.634
Total $40.112.265 $3.678,742 $1.800.271 $41.990,736
-44-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
5. FIXED ASSETS-(Cont'd)
A summary of proprietary fund type property and equipment at September 30, 1989, is as follows:
Utility Sanitation Utility Billing
Fund Fund Fund Total
Electric System $11,363,107 $11,363,107
Water System 27,186,566 27,186,566
Sewer System 19,052,284 19,052,284
Sanitation System 1,928,662 1,928,662
Utility Billing $389,048 389,048
Buildings and Improvements 6,977,781 6,977,781
Land 1,568,559 55,190 1,623,749
Construction in Progress 1.475.414 1,475.414
Total 67,623,711 1,983,852 389,048 69,996,611
Less Accumulated Depreciation (14.162.463) (1.362.146) (74.176) (15,598.785)
Net $53.461.248 $ 621.706 $ 314,872 $54.397.826
6. LONG-TERM DEBT
The following is a summary of long-term debt transactions for the year ended September 30, 1989:
Beginning Incurred/ Ending
Balance Issued Matured Balance
Governmental Fund Tvoes
General Obligation Bonds $20,993,888 $1,750,921 $19,242,967
Certificates of Obligation 462,943 101,617 361,326
Accrued Vacation Leave 554.899 $ 586,413 626.826 514,486
Subtotal 22.011.730 586.413 2.479.364 20.118.779
Proorietary Fund Types
Utility Revenue Bonds 26,830,000 2,545,000 24,285,000
General Obligation Bonds
Serviced by Utility Revenues 3,661,112 378,679 3,282,433
Certificates of Obligation
Serviced by Utility Revenues 288,200 26,200 262,000
Accrued Vacation Leave:
Utility Fund 78,447 102,985 97,157 84,275
Sanitation Fund 21,033 34,592 29,905 25,720
Utility Billing Fund 47,889 25,386 22,503
Obligations under Capital
Lease-(note 12) 3.736.679 318.487 3.418.192
Subtotal 34,615,471 185.466 3.420.814 31.380.123
Total Long-Term Debt $56.627.201 $ 771.879 $5.900.178 $51.498.902
-45-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
6. LONG-TERM DEBT-(Cont'd)
Long-term debt at September 30, 1989, consisted primarily of bonds maturing serially and is
summarized as follows:
interest Series Principal
Rates(%) Matures Balance
General Obligation Bonds:
1968 Issue 4.40-6.00 1995 $ 235,000
1971 Issue 4.70-7.00 1991 50,000
1976 Issue 4.00-6.00 1997 600,000
1978 I Issue 4.70-6.00 1998 288,000
1978 II Issue 5.15-5.80 1999 1,520,000
198211 Issue 9.00-11.00 1993 1,475,000
1984 Issue 9,50-11.00 1995 2,700,000
1987 Refunding Issue 4.50-7.70 2004 9,624,967
1988 Refunding Issue 6.50-8.15 1996 2,750,000
Subtotal 19.242.967
Certificates of Obligation:
Ladder Truck 60%of Prime 1994 201,386
C of C Building 57.5%of Prime 1993 159.940
Subtotal 361.326
Utility Revenue Bonds-1985
Refunding Issue 6.00-9.50 2001 24,285,000
General Obligation Bonds
Serviced by Utility Revenues:
1976 Issue 4.00-6.00 1997 1,800,000
19781 Issue 4.70-6.00 1998 1,312,000
1987 Sewage Treatment Plant 4.50-7.70 2004 170,433
Subtotal 3.282,433
Certificates of Obligation Serviced by
Utility Revenues:
Utility Service Center 12.00 1999 262,000
Total $47,433,726
-46-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
6. LONG-TERM DEBT-(Cont'd)
Debt service requirements to maturity for all bonds are summarized as follows:
General Certificates
Obliaation Bonds of Obliaation
Year Principal Interest Principal
Interest
1990 $ 1,806,669 $ 1,374,582 $106,293 $25,505
1991 1,887,417 1,232,200 115,107 17,893
1992 1,898,583 905,634 123,292 9,708
1993 1,689,151 949,758 16,634 912
1994 1,560,307 780,792
1995-1999 6,501,873 1,855,194
2000-2002 3,451,884 675,149
2003 447.083 17.213
Total $19.242.967 $7.790.522 $361.326 $54,018
General Obligation
Utility Bonds Serviced by
Revenue Bonds Utility Revenues
Year Principal Interest Principal Interest
1990 $ 2,465,000 $ 2,022,414 $ 378,331 $167,490
1991 2,415,000 1,830,295 377,983 148,390
1992 2,375,000 1,635,726 376,417 128,842
1993 2,275,000 1,441,070 370,849 109,268
1994 2,225,000 1,247,595 379,201 79,973
1995-1999 8,610,000 3,029,703 1,350,308 171,763
2000-2002 3.920.000 498.937 49.344 12.176
Total $24.285.000 $11.705.740 $3.282.433 $817.902
Certificates of Obligation
Serviced bv Utility Revenues
Year Principal Interest
1990 $ 26,200 $ 31,440
1991 26,200 28,296
1992 26,200 25,152
1993 26,200 22,008
1994 26,200 18,864
1995-1999 104,800 44,016
2000 26.200 3.144
Total $262.000 $172.920
-47-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
6. LONG-TERM DEBT-(Cont'd)
All the net revenues of the Utility Fund are pledged for the payment of debt service of the revenue bonds
and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond
resolution, include substantially all of the revenues and expenses of the Utility Fund other than certain
interest income and expense and depreciation and amortization. This bond resolution further requires
that the net revenues, as defined, equal at least 1.40 times the average annual debt service on all
revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum
annual debt service on all revenue bonds and other indebtedness payable from those revenues. The
maximum annual debt service is defined as the maximum principal and interest payments to be paid in
any one year remaining in the life of the bonds, and the average annual debt service is defined as the
sum of all principal and interest payments due over the remaining life of the bonds divided by the
remaining life of the bonds. The City is in compliance with these requirements.
In prior years, the City defeased certain revenue refunding bonds totaling $39,610,000 and certain
general obligation bonds and certificates of obligation totaling $11,821,126 by placing the proceeds of
the refunding bonds in an irrevocable trust to provide for all future debt service on the refunded bonds.
Accordingly, the trust account assets and the liability for the defeased bonds are not included in the
City's general purpose financial statements. At September 30, 1989, the outstanding principal balance
of these defeased revenue refunding bonds was$24,685,000. At September 30, 1989, the outstanding
principal balance of the defeased general obligation bonds and certificates of obligation was
$8,636,813.
7. BONDS AVAILABLE FOR SALE
Authorized general obligation bonds available for future issue are as follows:
Year Authorized Unissued Amount
Street improvements 1984 $1,600,000
Right-of-way acquisition 1984 700,000
Maintenance and storage buildings 1984 925,000
Drainage improvements 1984 1,230,000
Public buildings(Fire Station#4) 1984 700,000
Oversize participation-Bridges 1984 500,000
Civic center 1976 500,000
Total $6.155,000
Revenue bonds, authorized in fiscal year 1984, remain unissued in the amount of $5,000,000 and are
available for future use.
During November, 1989,the City issued$3,225,000 General Obligation Bonds, Series 1989. The Bonds
were authorized in 1984, as indicated above, for street improvements, right-of-way acquisition, and
maintenance and storage buildings. The bonds mature serially from December, 1990, to December,
2004, and carry an average coupon rate of 6.793%. The bonds have been rated Al and A+,
respectively,by Moody's and Standard&Poors.
-48-
CITY OF COLLEGE STATION.TEXAS,
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
8. CONTRACT WITH GULF STATES UTILITIES
The City purchases substantially all of its electrical power requirements from Gulf States Utilities ("Gulf
States"). This contract requires the City's monthly minimum load to be not less than 15 kilowatts nor
less than 60% of the City's greatest maximum load (experienced during the previous 12 months)
adjusted for Gulf States' power factor. The City's monthly Gulf States bill averages$1,496,000.
9. RETIREMENT PLAN
Plan Description
The City provides pension benefits for all of its full-time employees through a nontraditional, joint
contributory, defined contribution plan in the state-wide Texas Municipal Retirement System ("TMRS"),
an agent multiple-employer public employee retirement system with over 500 plans currently in
operation.
Benefit amounts are determined by the sum of the employee's contribution to the plan, with interest,
and the City-financed monetary credits, with interest. At the date the plan began, the City granted
monetary credits for service rendered before the plan began of a theoretical amount equal to two times
what would have been contributed by the employee, with interest, prior to establishment of the plan.
The City currently provides monetary credits for service since the plan began of 200%of the employee's
accumulated contributions, less amounts available from forfeitures. In addition, the City can grant as
often as annually another type of monetary credit referred to as an updated service credit which is a
theoretical amount which,when added to the employee's accumulated contributions and the monetary
credits for service since the plan began, would be the total monetary credits and employee
contributions accumulated with interest if the current employee contribution rate and City matching
percent had always been in existence and if the employee's salary had always been the average of his
salary in the last three years. At retirement, the benefit is calculated as if the sum of the employee's
accumulated contributions with interest and the employer-financed monetary credits with interest were
used to purchase an annuity.
Plan members can retire at ages 60 and above with 10 or more years of service or with 25 years of
service regardless of age. The plan also provides death and disability benefits. A member is vested
after 10 years, but he must leave his accumulated contributions in the plan. If a member withdraws his
own money, he is not entitled to the employer-financed monetary credits, even if he was vested. These
benefit provisions and all other requirements are established by State statute with certain options
available by participating municipalities.
Contribution Requirements
The contribution rate for the employees is 5%, and the City's matching percent is currently 6.14%
(calendar year 1990), both as adopted by the governing body of the City. Under the state law governing
TMRS,the City's contribution rate is annually determined by the actuary.
The City's total payroll for the year ended September 30, 1989, was $11,407,309, and the City's
contributions were based on a payroll of$11,028,053. Both the City and the covered employees made
the required contributions,amounting to $652,444(5.59%of covered payroll for the months in calendar
year 1988 and 6.04% for the months in calendar year 1989) for the City and $551,417 (5%) for the
employees. There were no related party transactions, and the City has no further liability to employees
or TMRS under the plan.
-49-
CITY OF COLLEGE STATION.TEXAS,
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
9. RETIREMENT PLAN-(Cont'd)
Fundina Status
Although the substance of the plan is not to provide a defined benefit, additional disclosure is
appropriate due to the nontraditional nature of the defined contribution plan which had an initial
unfunded pension benefit obligation due to the monetary credits granted by the City for services
rendered before the plan began and which can have additions to the unfunded pension benefit
obligation through the periodic adoption of increases in benefit credits and benefits.
The pension benefit obligation shown below is similar in nature to the standardized disclosure measure
for defined benefit plans except that there is no need to project salary increases since the benefit credits
earned for service to date are not dependent upon future salaries. The calculations were made as part
of the annual actuarial valuation as of December 31, 1988. Because of the money-purchase nature of
the plan, the interest rate assumption, currently 8.5% per year, does not have as much impact on the
results as it does for a defined benefit plan. Market value of assets is not determined for each city's
plan,but the market value of assets for TMRS as a whole was 103.6%of book value as of December 31,
1988.
The total unfunded pension benefit obligation at December 31, 1988,the latest available information, is
as follows:
Pension Benefit Obliaation:
Annuitants currently receiving benefits $ 587,321
Terminated employees 751,520
Current employees
Accumulated employee contributions including
allocated invested earnings 3,737,130
Employer-financed vested 3,986,243
Employer-financed nonvested 1.987.261
Total 11,049,475
Net assets available for benefits,
at book value 8.806.929
Unfunded pension benefit obligation $2.242.546
The unfunded pension benefit obligation is to be amortized with a level percent of payroll. The rate
available to amortize the unfunded pension benefit obligation is calculated as the level percent of payroll
needed to amortize the unfunded actuarial liability over the remainder of the plan's 25-year amortization
period. When the City periodically adopts updated service credits and increases in annuities in effect,
the increased unfunded actuarial liability is to be amortized over a new 25-year period. Currently, the
unfunded actuarial liability is being amortized over the 25-year period which began January, 1989.
The book value of assets is amortized cost for bonds and original cost for short-term securities and
stocks. The actuarial assumptions used to compute the actuarially determined City contribution rate
are the same as those used to compute the pension benefit obligation. The amounts above reflect
changes in actuarial assumptions since the previous actuarial valuation, which had the effect of
decreasing the pension benefit obligation by$852,532. The amounts above also reflect the adoption of
changes in the plan since the previous actuarial valuation, which had the effect of increasing the
pension benefit obligation by$392,715.
-50-
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
9. RETIREMENT PLAN-(Contd)
Trend Information
Trend information gives an indication of the progress made in accumulating sufficient assets to pay
benefits when due. The following schedule illustrates the trend information for plan years ending
December 31, 1988,and December 31, 1987. Trend information prior to 1987 is unavailable.
Unfunded Employer
Net Assets Available Pension Benefit Contribution
for Benefits as a Obligation as as a Percentage
Plan Percentage of Pension a Percentage of of Annual
Year Benefit Obliation Covered Payroll Covered Payroll
1987 74% 20% 5.1%
1988 80% 20% 5.6%
Ten-year historical trend information presenting TMRS' progress in accumulating sufficient assets to
pay benefits when due is presented in TMRS' December 31, 1988 Comprehensive Annual Financial
Report.
Post Retirement Benefits
In addition to providing pension benefits, the City provides certain health care benefits for retired
employees. Substantially all employees may become eligible for such benefits if they reach normal
retirement age while working for the City. The health care benefits are provided through a self-
insurance plan administered by Alta Health Strategies, Inc. (see note 1). During fiscal year 1989, five
retirees were eligible under this plan; however,claims filed by these retirees were not material.
Fireman's Relief and Retirement Fund
The City's General Fund is used to account for the accumulation of resources and the payment of
annuities and related administrative costs of the Fireman's Relief and Retirement Fund,a closed, single-
employer,defined contribution plan. Resources are contributed by the City at an annual fixed rate. The
City has voluntarily contributed amounts as needed to maintain the solvency of the fund. The potential
future liabilities related to these payments appear to be minimal due to the fact that it is estimated by the
City that there are approximately 5 or less past employees who could become eligible for these$25 per
month payments in the future. Total assets of the plan are included in the General Fund as a portion of
the restricted cash balance. Ali qualitative and quantitative disclosures as required by the
Governmental Accounting Standards Board are not made for the Fireman's Relief and Retirement Fund
because such plan is not considered to be material.
-51 -
CITY OF COLLEGE STATION.TEXAS,
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
10. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains two enterprise funds. Segment information for the year ended September 30, 1989,
is as follows(amounts in thousands):
Utility Sanitation
Fund Fund Total
Operating revenues:
•
Electrical system $27,921 $27,921
Water system 4,147 4,147
Sewer system 3,146 3,146
Sanitation system $1,776 1,776
Other 594 594
Depreciation 1,935 132 2,067
Operating income(loss)before
operating transfers 7,494 35 7,529
Operating transfers, net (4,499) (152) (4,651)
Net income(loss) 2,995 117) 2,878
Property and equipment:
Additions 2,090 • 114 2,204
Retirements (45) (12) (57)
Net working capital 8,709 257 8,996
Total assets 77,483 921 78,404
Bonds and other long-term liabilities-
excluding current portion 28,118 28,118
Total equity 41,327 852 42,179
11. OPERATING TRANSFERS
Individual fund operating transfers in and operating transfers out for fiscal 1989 were as follows:
Operating Operating
Transfers In Transfers Out
General Fund $4,501,169
Special Revenue Fund:
Hotel/Motel Tax $ 76,831
Internal Service Fund
Debt Service Fund 226,831
Utility Fund 4,499,079
Sanitation Fund 152,090
Capital Projects Funds 150.000 150.000
Total $4.878.000 $4.878.000
-52-
CITY OF COLLEGE STATION.TEXAS,
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
12. COMMITMENTS AND CONTINGENCIES
Minimum future lease payments and present value of the net minimum lease payments for capital leases
for waterwell facilities are as follows:
Year Ending September 30. Total
1990 $ 592,999
1991 592,999
1992 592,999
1993 592,999
1994 550,226
1995-2001 1.577.336
Total minimum lease payments 4,499,558
Less imputed interest (1.081.3661,
Present value of net minimum lease payments $3.418.192
The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The
settlement of such contingencies under the budgetary process would require appropriation of revenues
yet to be realized and would not materially affect the financial position of the City at September 30,
1989.
13. RESERVATIONS OF FUND BALANCES
Fund balances have been reserved at September 30, 1989,as follows:
General Fund:
Reserved for encumbrances $ 43,020
Reserved for prepaid costs 89,164
Reserved for fireman's relief and retirement fund 1,055
Special Revenue:
Reserved for encumbrances 9,682
Reserved for prepaids 25
Debt Service-reserved for debt service 1,875,247
Capital Projects-reserved for encumbrances 6.972
Total $2.025.165
14. DEFICIT RETAINED EARNINGS
The unreserved retained earnings for the Utility Billing Fund has a $33,602 deficit at September 30,
1989. This deficit can be attributed to the$74,724 in depreciation expense in Fiscal Year 1989 for which
the City did not budget.
-53-
-54-
COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP
STATEMENTS AND SCHEDULES
-55-
��I
GENERAL FUND
To account for all financial resources traditionally associated with government which are
not required to be accounted for in another fund.
-57-
CITY OF COLLEGE STATION.TEXAS,
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES-
BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
TAXES
Current tax revenues $1,480,500 $1,518,718 $ 38,218
Delinquent ad valorem 64,000 30,343 (33,657)
Tax penalty and Interest 6,000 17,824 11,824
Franchise 349,000 345,416 (3,584)
Mixed drinks 72,000 74,379 2,378
General sales 3.650.000 3.750.936 100.936
Total taxes 5.621.500 5.737.615 116.115
LICENSES AND PERMITS
Builder 60,000 49,138 (10,862)
Electrical 12,000 9,007 (2,993)
Plumbing 24,000 23,143 (857)
Mixed drinks 12,000 13,637 1,637
Other 2,135 2.524 389
Total licenses and permits 110.135 97.449 (12.686)
MUNICIPAL COURT FINES: 380.000 490.184 110.184
FEDERAL GRANTS 98.024 18.803 (79.2211
CHARGES FOR SERVICES
Ambulance service 50,000 107,054 57,054
Parks concessions 63,400 65,284 1,884
Pool admissions 57,400 68,773 11,373
Sports Instruction 39,250 46,154 6,904
Sports programs 144,630 111,203 (33,427)
Parks special events 13,000 12,622 (378)
Other parks 10,800 12,698 1,898
Warrant services fees 19,000 14,875 (4,125)
Miscellaneous 22.850 62.048 39.198
Total charges for services 420.330 500.711 80.381
PAVING ASSESSMENTS 61.800 21.722 (40.0781
USE OF MONEY AND PROPERTY
Interest on investments 65,625 215,868 150,243
Rents and royalties 50,270 120,267 69,997
Other 2.188 2.188
Total use of money and property 115.895 338.323 222.428
(Continued)
-58-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES-
BUDGET AND ACTUAL(BUDGETARY BASIS) (Continued)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
MISCELLANEOUS REVENUES:
Reimbursed expenses $ 37,151 $ 37,151
Sale of cemetery plots and other
property $ 3,750 9,645 5,895
Collection service fees 10,500 11,475 975
Other revenues 21.425 49.534 28.109
Total miscellaneous revenues 35.675 107.805 72.130
TOTAL REVENUES 6.843.359 7.312..612 469.253
OTHER FINANCING SOURCES:
Payments in lieu of taxes 4,501,169 4,501,169
Sale of general fixed assets 19.049 19.049
Total other financing sources 4.501.169 4.520.218 19.049
TOTAL GENERAL FUND REVENUES $11.344.528 $11.832.830 $488.302
AND OTHER FINANCING SOURCES
-59-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable),
GENERAL GOVERNMENT:
City Secretary:
Salaries and benefits $ 42,968 $ 42,968
Supplies 111 $ (111)
Purchased property services 1,260 (1,260)
Other purchased services
Total city secretary 42,966 44.339 (1.3711
City Manager:
Salaries and benefits 250,773 224,084 26,689
Supplies 10,300 9,507 793
Maintenance 2,480 3,155 (675)
Purchased professional services 7,382 6,101 1,281
Purchased property services 15,391 15,164 227
Other purchased services 91,423 74,283 17,140
Capital outlay 14.904 13.758 1.146
Total city manager 392.653 346.052 46.601
Legal:
Salaries and benefits 208,099 208,097 2
Supplies 12,240 12,173 67
Maintenance 3,868 3,868
Purchased professional services 15,386 15,386
Purchased property services 5,519 5,421 98
Other purchased services 30,537 30,704 (167)
Capital outlay 1.028 1.028
Total legal 276.677 276.677
TOTAL GENERAL GOVERNMENT $,712.298 $667.068 $45.230
(Continued)
-60-
CITY OF COLLEGE STATION,TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual !Unfavorable)
FISCAL/HUMAN RESOURCES
Personnel:
Salaries and benefits $109,064 $109,916 $ (852)
Supplies 8,350 6,064 2,286
Maintenance 632 294 338
Purchased professional services 11,814 10,415 1,399
Purchased property services 6,109 5,696 413
Other purchased services 16,514 13,924 2,590
Capital outlay 1.400 1.358 42
Total personnel 153.883 147.667 6.216
Fiscal Administration:
Salaries and benefits 116,761 116,152 609
Supplies 3,277 3,276 1
Maintenance 150 66 84
Purchased professional services 3,000 3,000
Purchased property services 2,646 1,758 888
Other purchased services 10,570 9,797 773
Capital outlay-equipment 15.453 14.499 954
Total fiscal administration 151.857 148.548 3.309
Accounting:
Salaries and benefits 211,112 210,967 145
Supplies 8,410 7,416 994
Maintenance 2,223 1,517 706
Purchased professional services 121,574 119,196 2,378
Purchased property services 11,327 9,510 1,817
Other purchased services 51,776 51,440 336
Capital outlay 1.405 1.364 41
Total accounting 407.827 401.410 6.417
Purchasing:
Salaries and benefits 129,756 129,030 726
Supplies 3,702 4,357 (655)
Maintenance 1,945 1,453 492
Purchased professional services 1,804 1,891 (87)
Purchased property services 5224 5084 140
Other purchased services 15,812 16,389 (577)
Capital outlay 1.175 1.175
Total purchasing 159.418 159.379 39
(Continued)
-61 -
CITY OF COLLEGE STATION,TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budaet Actual (Unfavorable)
Budget/Research:
Salaries and benefits $ 99,613 $ 99,613
Supplies 1,250 1,399 $ (149)
Maintenance 233 162 71
Purchased property services 1,583 1,558 25
Other pruchased services 8,324 8,272 52
Capital outlay 5.297 4.876 421
Total budget/research 116.300 115.880 420
Municipal Court:
Salaries and benefits 114,546 114,545 1
Supplies 6,690 6,399 291
Maintenance 6,297 6,175 122
Purchased professional services 27,500 27,427 73
Purchased property services 10,304 10,304
Other purchased services 12,655 13,006 (351)
Capital outlay 3.579 3,546 33
Total municipal court 181.571 181.402 169
TOTAL FISCAL/HUMAN RESOURCES 1.170.856 1.154.286 16.570
DEVELOPMENT SERVICES
Development Services Administration:
Salaries and benefits 118,155 115,184 2,971
Supplies 7,172 5,365 1,807
Maintenance 1,640 1,745 (105)
Purchased professional services
Purchased property services 3,460 3,009 451
Other purchased services 6,555 4,351 2,204
Capital outlay 7.100 6.688 412
Total development services administration 144.082 136.342 7.740
Engineering:
Salaries and benefits 365,641 347,198 18,443
Supplies 9,972 10,615 (643)
Maintenance 47,048 46,304 744
Purchased professional services 28,434 28,361 73
Purchased property services 8,144 7,054 1,090
Other purchased services 21,045 21,045
Capital outlay 36.740 31.163 5.577
Total engineering 517.024 491.740 25.284
(Continued)
-62-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS) (Continued)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
Planning:
Salaries and benefits $ 476,102 $ 467,657 $ 8,445
Supplies 14,801 15,510 (709)
Maintenance 4,823 4,285 538
Purchased professional services 7,151 6,663 488
Purchased property services 19,337 19,257 80
Other purchased services 42,474 42,484 (10)
Capital outlay 25.777 26.993 (1,216)
Total planning 590.465 582,849 7.616
TOTAL DEVELOPMENT SERVICES 1.251.571 1.210.931 40.640
SANITATION/FLEET SERVICE
Fleet Administration: 91,666 91,665 1
Salaries and benefits 2,173 1,421 752
Maintenance 1,877 743 1,134
Purchased professional services
Purchased property services 10,158 8,341 1,817
Other purchased services 6.074 5.954 120
Total sanitation/fleet administration 111.948 108.124 3.824
Fleet Operations:
Salaries and benefits 267,759 256,306 11,453
Supplies '47,458 47,473 (15)
Maintenance 7,589 7,588 1
Purchased professional services 75 (75)
Purchased property services 2,300 2,115 185
Other purchased services 4,179 3,943 236
Capital outlay 1.110 946 164
Total fleet operations 330.395 318.446 11.949
TOTAL SANITATION/FLEET SERVICES 442.343 426.570 15.773
STREETS&DRAINAGE
Streets&drainage administration:
Salaries and benefits 61,213 59,894 1,319
Maintenance 523 1,351 (828)
Purchased professional services 250 414 (164)
Purchased property services 12,680 12,680
Other purchased services 1,282 1,230 52
Capital outlay 12.000 12,000
Total streets&drainage administration: 87.948 75.569 12.379
(Continued)
-63-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
Streets:
Salaries and benefits $ 510,437 $482,717 $ 27,720
Maintenance 28,404 20,2426 8,162
Purchased professional services 288,612 236,591 52,021
• Purchased property services 5,092 5,097 (5)
Other purchased services 1,553 21,640 (87)
Capital outlay 125.800 125.891 (91)
Total streets 979.898 892.178 87.720
TOTAL STREETS&DRAINAGE 1.067.846 967.747 100,099
COMMUNITY SERVICES ADMINISTRATION
Salaries and benefits 33,520 33,520
Training 350 350
Total community services administration 33.870 33.870
POLICE
Police Administration:
Salaries and benefits 260,251 260,249 2
Supplies 8,223 6,769 1,454
Maintenance 2,750 927 1,823
Purchased professional services 2,000 156 1,844
Other purchased services 23,053 17,503 5,550
Capital outlay 24.000 22.925 1.075
Total police administration 320.277 308.529 11.748
Uniformed Bureau:
Salaries and benefits 1,414,609 1,347,664 66,945
Supplies 89,459 55,892 33,567
Maintenance 29,471 24,252 5,219
Purchased professional services 22,327 20,070 2,257
Purchased property services
Other purchased services 54,625 54,660 (35)
Capital outlay 62.124 55.058 7.066
Total uniformed bureau 1.672.615 1.557.596 115.019
Criminal investigation:
Salaries and benefits 333,152 311,280 21,872
Supplies 19,449 14,955 4,494
•
Maintenance 5,005 5,528 (523)
Purchased professional services 14,831 13,956 875
Purchased property services 653 1,050 (397)
Other purchased services 16,761 15,678 1,083
Capital outlay 3.088 3.087 1
Total criminal investigation 392.939 365.534 27.405
(Continued)
-64_
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
Special Services:
Salaries and benefits $ 248,571 $ 248,570 $ 1
Supplies 19,718 14,134 5,584
Maintenance 2,439 2,693 (254)
Purchased professional services 37,200 37,149 51
Purchased property services 95 102 (7)
Other purchased services 18,130 13,595 4,535
Capital outlay 704 704
Total special services 326.857 316.947 9,910
Technical Services:
Salaries and benefits 481,467 459,786 21,681
Supplies 26,365 19,516 6,849
Maintenance 39,581 31,787 7,794
Purchased professional services 6,034 5,214 820
Purchased property services 98,873 81,505 17,368
Other purchased services 47,306 42,010 5,296
Capital outlay 309 309
Total technical services 699.935 640.127 59.808
TOTAL POLICE 3,412,623 3.188.733 223.890
FIRE:
Fire Administration:
Salaries and benefits 166,252 139,829 26,423
Supplies 3,565 1,937 1,628
Maintenance 3,064 2,495 569
Purchased property services 8,280 9,000 (720)
Other purchased services 9,618 5,478 4,140
Capital outlay 982 702 280
Total fire administration 191.761 159.441 32.320
Fire Suppression:
Salaries and benefits 1,647,083 1,617,078 30,005
Supplies 28,835 23,719 5,116
Maintenance 42,173 40,654 1,519
Purchased professional services 816 574 242
Purchased property services 29,585 29,228 357
Other purchased services 38,541 30,720 7,821
Capital outlay 57.803 57.088 715
Total fire operations 1.844.836 1.799.061 45.775
(Continued)
-65-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
Fire Prevention:
Salaries and benefits $ 171,198 $ 171,197 $ 1
Supplies 8,159 7,562 597
Maintenance 2,527 2,193 334
Purchased professional services 200 100 100
Other purchased services 6.875 6.753 122
Total fire prevention 188.959 187.805 1.154
Emergency Medical Service:
Salaries and benefits 363,806 360,797 3,009
Supplies 26,303 18,561 7,742
Maintenance 7,310 6,653 657
Purchased professional services 6,000 6,260 (260)
Purchased property services 500 0 500
Other purchased services 22,223 14,773 7,450
Capital outlay 47.000 44.018 2.982
Total emergency medical service 473.142 451.062 22.080
TOTAL FiRE 2.698.698 2.597.369 101.329
PARKS AND RECREATION
Parks Administration:
Salaries and benefits 200,657 194,746 5,911
Supplies 5,462 6,033 (571)
Maintenance 2,728 2,271 457
Purchased property services 3,955 3,389 566
Other purchased services 22,775 23,240 (465)
Capital outlay 13.340 13.185 155
Total parks administration 248.917 242.864 6.053
Recreation:
Salaries and benefits 214,342 214,218 124
Supplies 65,437 66,055 (618)
Maintenance 4,848 3,104 1,744
Purchased professional services 86,538 85,038 1,500
Purchased property services 56,689 56,308 381
Other purchased services 27,409 26,407 1,002
Capital outlay 3.672 2.019 1.653
Total recreation 458.935 453.149 5.786
(Continued)
-66-
CITY OF COLLEGE STATION,TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
Special Facilities Division:
Salaries and benefits $ 361,688 $ 361,687 $ 1
Supplies 49,128 49,212 (84)
Maintenance 28,983 28,983
Purchased professional services 8,094 6,438 1,656
Purchased property services 101,944 101,649 295
Other purchased services 42,065 42,065
Capital outlay 2.595 2.591 4
Total special facilities 594.497 592.625 1.872
Parks Maintenance:
Salaries and benefits 444,924 418,444 26,480
Supplies 26,070 23,262 2,808
Maintenance 70,778 60,743 10,035
Purchased professional services 460 768 (308)
Purchased property services 51,974 43,783 8,191
Other purchased services 11,956 12,340 (384)
Capital outlay 56.480 53.468 3.012
Total parks maintenance 662.642 612.808 49.834
Forestry:
Salaries and benefits 184,545 179,576 4,969
Supplies 5,823 4,332 1,491
Maintenance 15,411 10,716 4,695
Purchased professional services 0 25 (25)
Purchased property services 3,092 2,956 136
Other purchased services 5.069 4.517 552
Total forestry 213.940 202.122 11.818
TOTAL PARKS AND RECREATION 2,178,931 2.103.568 75.363
MANAGEMENT SERVICES
Management services administration:
Salaries and Benefits 30.911 30.911
Total management services administration 30,911 30.911
Management information Services:
Salaries and benefits 205,179 195,840 9,339
Supplies 2,398 2,560 (162)
Maintenance 35,734 15,772 19,962
Purchased professional services
Purchased property services 6,743 6,458 285
Other purchased services 8,636 6,466 2,170
Capital outlay 7.766 7.679 87
Total management Information services 266.456 234.775 31,681
(Continued)
-67-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
Public Relations:
Salaries and benefits $ 92,310 $ 92,309 $ 1
Supplies 1,694 1,676 18
Maintenance 5,436 7,929 (2,493)
Purchased property services 4,907 4,628 279
Capital outlay 3.959 3.881 78
Total public relations 108.306 110.423 (2.117)
Energy Management Services:
Salaries and benefits 133,802 131,211 2,591
Supplies 19,119 17,557 1,562
Maintenance 101,789 90,933 10,856
Purchased professional services 233,903 233,902 1
Purchased Property Services 24,195 23,595 600
Other purchased services 9,930 7,206 2,724
Capital outlay 20.067 19.169 898
Total management services 542.805 523.573 19.232
TOTAL MANAGEMENT SERVICES 948.478 899.682 48.796
NONDEPARTMENTAL:
Special programs projects 64,950 57,867 7,083
Public agency funding 278,388 276,807 1,581
Expected expenditures savings (524,973) (524,973)
Other 1,561 (1,561)
Contingencies • 95,927 95,927
Total nondepartmental (85.7081 336.234 (421.9421
Subtotal 13,831,806 13,586,059 245,747
Less reimbursed administrative expenses (2.415.0311 (2.393.7751 (21,256)
Total general fund expenditures $11.416.775 $11.192.284 $224.491
-68-
SPECIAL REVENUE FUNDS
Community Development - to account for funds granted to the City by the National
Department of Housing and Urban Development for use on various community
improvement projects.
Hotel/Motel Tax - to account for the receipt and expenditure of funds received by the
City from the assessment of hotel and motel occupancy tax. Usage of funds is
restricted to construction and maintenance of convention and civic facilities, and
promotion of tourism and arts within the City.
-69-
CITY OF COLLEGE STATION.TEXAS
ALL SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1989
Hotel/
Community Motel
Development Tax Total
ASSETS
Cash and investments $(29,813) $185,735 $155,922
Receivables:
Accounts 2,944 2,944
Accrued interest 3,084 3,084
Loans 187,140 187,140
Grants 61,290 61,290
Other 1,254 1,254
Less allowance for uncollectible accounts (2,944) (2,944)
Prepaid costs 25 25
TOTAL ASSETS $219.871 $188.844 $408.715
LIABILITIES AND FUND BALANCES
LIABILITIES:
Accounts payable $ 13,786 $ 2,358 $ 16,144
Accrued liabilities 2,033 416 2,449
Retainage payable 7,830 7,830
Refundable deposits 7,765 7,765
Deferred revenue-other 187.140 187.140
Total liabilities 210.789 10.539 221.328
FUND BALANCES:
Reserved:
Reserved for encumbrances 9,082 600 9,682
Reserved for prepaids 25 25
Unreserved -undesignated 177.680 177.680
Total fund balances 9.082 178.305 187.387
TOTAL LIABILITIES AND
FUND BALANCES $219.871 $188.844 $408.715
-70-
CITY OF COLLEGE STATION.TEXAS,
ALL SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Hotel/
Community Motel
Development Trx Total
REVENUES:
Taxes $708,828 $ 708,828
Grants $309,271 309,271
Rentals 44,394 44,394
Interest 2,454 14,179 16,633
Other 4,514 1,560 6.074
Total revenues 316.239 768.961 1.085.200
EXPENDITURES:
Current:
Public agency funding 94,722 314,500 409,222
Housing rehabilitation 187,745 187,745
Reimbursed administrative
expenditures 86,135 152,059 238,194
Other 12,844 46,066 58,910
Capital outlay 52.785 52.785
Total expenditures 434.231 512.625 946,856
Excess(deficiency)
of revenues
over expenditures (117,992) 256,336 138,344
OTHER FINANCING USES
Operating transfers out (76.831) (76.831)
Excess(deficiency)
of revenues
over expenditures
and other financing
uses (117,992) 179,505 61,513
FUND BALANCES,
OCTOBER 1, 1988 127.074 (1.200) 125.874
FUND BALANCES,
SEPTEMBER 30, 1989 $ 9.082 $178.305 $ 187.387
-71 -
CITY OF COLLEGE STATION.TEXAS
COMMUNITY DEVELOPMENT FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Grants $1,106,160 $309,271 $ (796,889)
Interest 2,454 2,454
Other 130.000 4.514 (125.486)
Total revenues 1.236.161 316.239 (919.921)
EXPENDITURES:
' Current:
Public agency funding 149,722 94,722 55,000
Housing rehabilitation 455,550 187,745 267,805
Reimbursed administrative
expenditures 92,000 86,135 5,865
Other 20,000 12,844 7,156
Capital outlay 518.888 52.785 466.103
Total expenditures 236.160 434.231 801.929
Excess(deficiency) of revenues
over expenditures (117,992) (117,992)
FUND BALANCE, OCTOBER 1, 1988 127.074 127.074
FUND BALANCE,
• SEPTEMBER 30, 1989 $ 127.074 $ 9.082 $(117.992)
-72-
CITY OF COLLEGE STATION.TEXAS
HOTEL/MOTEL TAX FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual !Unfavorable).
REVENUES:
Taxes $680,000 $ 708,828 $ 28,828
Rentals 40,000 44,394 4,394
Interest 5,000 14,179 9,179
Other 1.560 1.560
Total revenues 725.000 768,961 43,961
EXPENDITURES:
Current:
Public agency funding 314,500 314,500
Reimbursed administrative
expenditures 152,059 152,059
Other 143.785 46.066 97.719
Total expenditures 610.344 512,625 97.719
Excess of revenues
over expenditures 114,656 256,336 141,680
OTHER FINANCING USES-
Operating transfers out (76,831) (76,8311
Excess of revenues over
expenditures and other
financing uses 37,825 179,505 141,680
FUND BALANCE, OCTOBER 1, 1988 (1,200) (1,200)
FUND BALANCE, SEPTEMBER 30, 1989 $ 36.625 $178.305 $141.680
-73-
( 11
-74-
CAPITAL PROJECT FUNDS
1982 Bond Fund - to account for the cost of street improvements, building purchase
and construction, park improvements, and acquisition of park land to be made with
funds provided by proceeds of the 1982 Series of general obligation bonds.
1982 Series II Bond Fund - to account for the cost of parks and street improvements,
city hall and warehouse construction, and a traffic signalization project to be made
with funds provided by proceeds of the 1982 Series II issue of general obligation
bonds.
1984 Bond Fund - to account for the cost of street improvements, building
construction, and park improvements to be made with funds provided by proceeds of
the 1984 Series of general obligation bonds.
-75-
CITY OF COLLEGE STATION.TEXAS
ALL CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1989
1982 1982 Series I I 1984
ASSETS Bond Fund Bond Fund Bond Fund Total
Cash and Investments $103,094 $2,456,423 $2,111,324 $ 4,670,841
Receivables:
Accounts 73,299 73,299
Accrued interest 41,398 34,092 75,490
Less allowance for uncoliectible accounts (73.2991 (73.2991
TOTAL ASSETS $103.094 $2.497.821 $2.145.416 $4.746.331
LIABILITIES AND FUND EQUITY
LIABILITIES:
Accounts payable $ 62,497 $ 97,734 $ 160,231
Retainage payable $ 5.600 20.846 10.737 37.183
Total liabilities 5.600 83.343 108.471 197.414
FUND EQUITY:
Reserved for encumbrances 6,472 500 6,972
Unreserved-designated for:
Parks project 1,007 789,812 790,819
Street projects 64,543 787,520 857,066 1,709,129
General government projects 581,247 351,890 933,137
Drainage projects 633,078 633,078
Unreserved-undesignated 31.944 249.427 194.411 475.782
Total fund equity 97.494 2.414.478 2.036.945 4.548.917
TOTAL LIABILITIES AND
FUND EQUITY $103.094 $2.497.821 $2.145.416 $1,746.331
-76-
CITY OF COLLEGE STATION.TEXAS
ALL CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED SEPTEMBER 30, 1989
1982 1982 Series II 1984
Bond Fund Bond Fund Bond Fund Total
REVENUES:
Interest $ 7,474 $ 217,812 $ 201,596 $ 426,882
Miscellaneous 241 238 479
Total revenues 7.715 217.812 201.834 427.361
EXPENDITURES:
Current:
Reimbursed administrative
expenditures 3,173 101,041 116,141 220,355
Other 241 88 329
Capital outlay 3.406 514.412 749.598 1.267.416
Total expenditures 6.579 615.694 865.827 1.488.100
Excess(deficiency) of revenues
over expenditures 1,136 (397,882) (663,993) (1,060,739)
OTHER FINANCING SOURCES (USES) -
Operating transfers in 150,000 150,000
Operating transfers out (7829) (119.6321 22.539) (150.000)
Total Other Financing Sources(Uses) (7829) 30.368 (22.539)
Excess (deficiency) of revenues
over expenditures and other
financing sources(uses) (6,693) (367,514) (686,532) (1,060,779)
FUND BALANCES, OCTOBER 1, 1988 104.187 2.781.992 2.723.477 5.609.656
FUND BALANCES, SEPTEMBER 30, 1989 $ 97.494 $2.414.478 $2.036.945 $4.548.917
-77-
CITY OF COLLEGE STATION.TEXAS
1982 BOND FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Interest $10,000 $ 7,474 $ (2,526)
Miscellaneous 241 241
Total revenues 10.000 7.715 (2,285)
EXPENDITURES:
Reimbursed administrative expenditures 3,173 3,173
Capital outlay 3.406 (3.406)
Total expenditures 3.173 6.579 (3.406).
Excess(deficiency) of revenues
over expenditures 6,827 1,136 (5,691)
OTHER FINANCING USES
Operating transfers out (7.829) (7,829)
Excess(deficiency)of revenues
over expenditures and other uses $j 1.002) $(6.693) $(5.691)
-78-
CITY OF COLLEGE STATION.TEXAS
1982 SERIES II BOND FUND
STATEMENT OF REVENUES, EXPENDITURES,AND
CHANGES IN FUND BALANCE-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Interest $130.000 $217.812 $ 87.812
Total revenues 130.000 217.812 87.812
EXPENDITURES:
Reimbursed administrative expenditures 101,041 101,041
Other 241 (241)
Capital Outlay 768.209 514.412 253.797
Total Expenditures 869.250 615,694 253.556
Excess(deficiency) of revenues
over expenditures (739,350) (397,882) 341,368
OTHER FINANCING SOURCES (USES):
Operating transfers In 150,000 150,000
Operating transfers out (119.632) J119.6321
Total other financing sources (uses) (119.632) 30.368 150,000
Excess(deficiency) of revenues
over expenditures and other uses $(858.8821 $(367.514). $491.368
-79-
CITY OF COLLEGE STATION.TEXAS
1984 BOND FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Interest $ 140,000 $ 201,596 $ 61,596
Other 23$ 238
Total revenues 140.000 201.834 61.834
EXPENDITURES:
Reimbursed administrative expenditures 131,628 116,141 15,487
Other 88 (88)
Captal outlay 2.659.000 749.598 1.909.402
Total expenditures 2.790.627 865.827 1.924.800
Excess(deficiency) of revenues
over expenditures (2,650,627) (663,993) 1,986,634
OTHER FINANCING USES:
Operating transfers out (22.539) (22.539)
Excess(deficiency) of revenues over
expenditures and other uses $(2.673.1661 $(686.532). $1.986.634
-80-
ENTERPRISE FUNDS
Utility Fund - to account for revenues and expenses related to the operation and
maintenance of the water, sewer and electric systems of the City. All activities
necessary to provide such services are accounted for in this fund, including, but not
limited to, administration, operations, maintenance, financing and related debt
service, and billing and collection.
Sanitation Fund - to account for all sanitation collection and disposal activities by the
City to both residential and commercial residents, including the operation of the City's
sanitary landfill.
-81 -
CITY OF COLLEGE STATION.TEXAS
ALL ENTERPRISE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1989
Utility Sanitation
ASSETS Fund Fund Total
CURRENT ASSETS:
Cash and Investments $ 4,974,374 $ 87,486 $ 5,061,860
Receivables:
Accounts 4,948,438 196,076 5,144,514
Accrued Interest 114,665 114,665
Grants 9,724 9,724
Other 206,029 206,029
Less allowance for uncoilectabie
accounts (320,697) (3,292) (323,989)
•
Inventories 1,299,799 1,631 1,301,430
Prepaid costs 65.621 17.716 83.337
Total current assests 11.297.953 299.617 11.597.570
RESTRICTED ASSETS:
Cash and Investments 12,284,237 12,284,237
Accrued Interest receivable 158.351 158.351
Total restricted assets 12.442.588 12.442.588
PROPERTY AND EQUIPMENT: 67,623,711 1,983,852 69,607,563
Less accumulated depreciation (14.162.463) (1.362.1461 (15.524.6091
Property, net 53.461.248 621.706 54.082.954
DEFERRED CHARGES 280.968 280.968
TOTAL ASSETS $77.482.757 $ 921.323 $78.404.080
_82_
Utility Sanitation
LIABILITIES AND FUND EQUITY Fund Fund Total
CURRENT LIABILITIES:
Accounts payable $ 2,248,842 $ 23,416 $ 2,272,258
Accrued liabilities 214,036 19,793 233,829
Obligation under capital lease-current 347.231 347.231
Total current liabilities 2.810.109 43.209 2.853.318
PAYABLE FROM RESTRICTED ASSETS:
Construction contracts and
retainages payable 67,047 67,047
Accrued interest payable 351,070 351,070
Revenue bonds-current 2,465,000 2,465,000
General obligation-current 375,331 375,331
Certificates of obligation-current 26,200 26,200
Customers'meter deposits 1.935.830 1.935.830
Total liabilities payable from restricted
assets 5.220.478 5.220,478
DEFERRED REVENUES 7.282 7.282
LONG-TERM DEBT:
Revenue bonds 21,820,000 21,820,000
General obligation bonds 2,907,102 2,907,102
Certificates of obligation 235,800 235,800
Obligation under capital lease 3.070.961 3.070.961
Total long-term debt 28.033.863 28.033.863
ACCRUED VACATION LEAVE 84,275 25.720 109.995
TOTAL LIABILITIES 36.156,007 68.929 36.224.936
FUND EQUITY:
Contributed capital 10,238,634 54,901 10,293,535
Retained earnings:
Reserved for debt service 4,808,821 4,808,821
Reserved for capital projects 6,044,768 41,571 6,086,339
Unreserved 20.234.527 755.922 20.990.449
TOTAL FUND EQUITY 41.326,750 852.394 42.179.144
TOTAL LIABILITIES AND FUND EQUITY $77.482.757 $921.323 $78.404.080
-83-
CITY OF COLLEGE STATION.TEXAS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS-ALL ENTERPRISE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Utility Sanitation
Fund Fund Total
OPERATING REVENUES
Electric $27,921,207 $27,921,207
Water 4,146,907 4,146,907
Sewer 3,146,128 3,146,128
Sanitation $1,776,033 1,776,033
Other 594.338 594.338
Total operating revenues 35.808.580 1.776.033 37.584.613
OPERATING EXPENSES
Purchased power 17,954,520 17,954,520
Salaries and benefits 2,533,229 951,243 3,484,472
Supplies 256,398 70,153 326,551
Maintenance 395,035 115,122 510,157
Purchased professional services 309,801 39,378 349,179
Purchased property services 1,132,853 105,420 1,238,273
Other services 268,689 56,742 325,431
Reimbursed administrative expenses 2,422,028 267,438 2,689,466
Depreciation:
Electrical system 682,315 682,315
Water system 727,504 727,504
Sewer system 525,492 525,492
Sanitation system 132,489 132,489
Total operating expenses 27.207.864 1.737.985 28.945.849
NET OPERATING INCOME 8.600.716 38.048 8.638.764
NONOPERATING REVENUES (EXPENSES)
Interest earnings 1,638,504 1,449 1,639,953
Interest expense (2,668,400) (2,668,400)
Other, net (76.256) (4,8931 (81.1491
Total nonoperating
revenues(expenses) ..j1.106.1521 (3.444) (1.109.596)
Income before
operating transfers 7,494,564 34,604 7,529,168
Operating transfer out (4.499.0791 (152.090) (4.651.169).
NET INCOME (LOSS) 2,995,485 (117,486) 2,877,999
TOTAL RETAINED EARNINGS,
OCTOBER 1, 1988 28.092.630 914.980 29.007.610
TOTAL RETAINED EARNINGS,
SEPTEMBER 30, 1989 S31.088.115 S 797.494 S31.885.609
-84-
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989
INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
Cash flows from operating activities:
Cash received from customers $35,749,817
Cash payments to suppliers for goods and services (22,855,467)
Cash payments to employees for services (2,442,109)
Other operating revenues 594.338
Net cash provided by operating activities $11,046,579
Cash flows from noncapital financing activities:
Operating transfers out to other funds (4,499,079)
Cash received from other funds 19,818
Cash paid to other funds (1,976.1761
Net cash used for noncapital financing activities (6,455,437)
Cash flows from capital and related financing activities:
Acquistion and construction of capital assets (1,937,369)
Principal paid on revenue bonds (2,545,000)
Principal paid on general obligation bonds (378,679)
Principal paid on certificates of obligation (26,200)
Principal paid on obligation under capital lease (318,488)
Interest paid on revenue bonds (2,213,370)
Interest paid on general obligation bonds (177,574)
interest paid on certificates of obligation (34,584)
Interest paid on obligation under capital lease (274,512)
Proceeds from sale of equipment 11,608
Cash received from capital grants 17,769
Cash received from special assessments 3,487
Net cash used for capital and related financing activities (7,862,912)
Cash flows from Investing activities:
Purchase of investments (66,512,291)
Proceeds from sale and maturities of investment 66,160,644
Interest on investments 1.384.676
Net cash provided by investing activities 1,033.029
Net decrease in cash and cash equivalents (2,238,741)
Cash and cash equivalents,October 1, 1988 19.497.352
Cash and cash equivalents,September 30, 1989 S17.258.611
Reconciliation of operating income to net cash provided by operating activities:
Operating income $ 8,600,716
Adjustments to reconcile operating income to net cash provided by operating activities:
Depreciation 1,935,311
Provision for uncollectable accounts (96,425)
Change in assets and liabilities:
Decrease in accounts receivable 535,575
Increase in inventory (39,083)
Increase in prepaid costs (9,872)
increase in accounts payable 94,257
increase In accrued liabilities 20,270
increase In accrued vacation 5.830
Total adjustments 2.445.863
Net cash provided by operating activities S11.046.579
-85-
CITY OF COLLEGE STATION.TEXAS,
SANITATION FUND
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30,1989
INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
Cash flows from operating activities:
Cash received from customers $1,730,623
Cash payments to suppliers for goods and services (684,136)
Cash payments to employees for services _(_905.8951
Net cash provided by operating activities $ 140,592
Cash flows from noncapital financing activities:
Cash received from other funds 226,524
Cash paid to other funds (67,359)
Operating transfers out to other funds (152.0901
Net cash provided by noncapital financing activities 7,075
Cash flows from capital and related financing activities:
Acquisition of capital assets (113,587)
Proceeds from sale of equipment 721
Net cash used for capital and related financing activities (112,866)
Cash flows from investing activities:
Purchase of investments (336,416)
Proceeds from sale and maturities of investment securities 298,398
Net cash used in investing activities (38.0181
Net decrease in cash and cash equivalents (3,217)
Cash and cash equivalents, October 1, 1988 43.832
Cash and cash equivalents, September 30, 1989 $ 40.615
Reconciliation of operating incme to net cash provided by operating activities:
Operating income $ 38,048
Adjustments to reconcile operating income to net cash provided by operating activities:
Depreciation $132,489
Provision for uncoliectabie accounts 1,322
Change in assets and liabilities:
increase in accounts receivable (45,410)
Decrease in inventories 5,626
Increase In prepaid costs (60)
Increase In accounts payable 23,416
Decrease in accrued liabilities (19,526)
Increase in accrued vacation 4.687
Total adjustments 102.544
Net cash provided by operating activities $ 140.592
-86-
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND
SCHEDULE OF REVENUES-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
ELECTRIC OPERATING REVENUES
Electric rates $29,507,000 $28,300,599 $(1,206,401)
Forfeits,discounts, penalties 180,745 180,745
Electric property rentals 18,500 18,510 10
Miscellaneous service revenue 354.480 212.919 (141.5611
Total electric operating revenue 29.879.980 28.712.773 (1.167.2131
ELECTRIC NONOPERATING REVENUES
Interest 457,800 675,384 217,584
Reimbursed expenses 11,000 6,142 (4,858)
Miscellaneous nonoperating revenues 59.700 19.728 (39.972)
Total electric nonoperating revenues 528.500 701.254 172.754
Electric operating transfers in 690.000 (690.000)
Total electric revenue 31.098.480 29.414.027 (1.684.453)
WATER OPERATING REVENUES
Water sales 3,988,000 4,152,934 164,934
Water taps 40,000 44,800 4,800
Miscellaneous operating revenues 42.200 20.232 (21.9681
Total water operating revenue 4,070.200 4.217.966 147.766
WATER NONOPERATING REVENUE
Interest 117,500 48,897 (68,603)
Reimbursed expenses 1,291 1,291
Miscellaneous nonoperating revenue 500 37.051 36,551
Total water nonoperating revenue 118.000 87.239 (30.761)
Water opreating transfers in 1.350.000 (1.350.000)
Total water revenue 5.538.200 4.305.205 (1.232.995)
SEWER OPERATING REVENUES
Sewer service 3,064,000 3,121,797 57,797
Sewer taps 20,000 27,038 7,038
Miscellancous sewer operating revenues 25.320 12.139 (13.1811
Total sewer operating revenue 3.109.320 3.160,974 51.654
(Continued)
-87-
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND
SCHEDULE OF REVENUES-BUDGET AND ACTUAL(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
SEWER NONOPERATING REVENUE
Interest $ 32,700 $ 34,085 $ 1,385
Miscellaneous nonoperating revenue 2.211 2.211
Total sewer nonoperating revenue 32.700 36.296 3.596
Sewer operating transfers In 960.000 (960.000),
Total sewer revenue 4.102.020 3.197.270 (904.7501
1985 I &S NONOPERATING REVENUES
Interest on investments 177.047 177.047
Total 1985 I &S nonoperating revenues 177.047 177.047
1985 I&S operating transfers In 4.758.370 6.373.370 1.615.000
Total 1985 I &S revenues 4.758.370 6.550.417 1.792.047
URB 1982 NON-OPERATING REVENUES
Interest 45.000 41.048 (3.952)
Total URB 1982 non-operating revenues 45.000 41.048 (3.9521
Total URB 1982 revenues 45.000 41.048 (3.952)
URB 1982-11 NON-OPERATING REVENUES
Interest 50.000 57.449 7.449
Total URB 1982-II nonoperating revenues 50.000 57.449 7.449
Total URB 1982-I1 revenues 50.000 57.449 7.449
URB 1984 NONOPERATING REVENUES
Interest 325,000 604,518 279,518
Grants 27,769 27,769
Other 4.104 4.104
Total URB 1984 nonoperating revenues 325.000 636.391 311.391
URB 1984 operating transfers in 106.150 106.150
Total URB 1984 revenues 325.000 742.541 417.541
Total utility revenues $45.917.070 $44.307.957 $(1.609.113).
-88-
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND
SCHEDULE OF EXPENSES-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
ELECTRIC
Administration:
Salaries and benefits $ 105,878 $ 96,857 $ 9,021
Supplies 3,654 3,554 100
Maintenance 1,267 864 403
Purchased professional services 77,112 69,876 7,236
Purchased property services 1,400 1,289 111
Other purchased services 27,562 19,072 8,490
Capital outlay 5.350 5.231 119
Total administration 222.223 196.743 25.480
Tech Services Division:
Salaries and benefits 473,408 459,644 13,764
Supplies 21,389 18,443 2,946
Maintenance 80,600 75,606 4,994
Purchased professional services 37,034 32,488 4,546
Purchased property services 19,491,024 18,027,659 1,463,365
Other purchased services 109,673 95,640 14,033
Capital outlay 31.204 28.463 2.741
Total tech services division 20.244,332 18,737.943 1.506.389
Electric Transmission/Distribution Division:
Salaries and benefits 700,803 569,804 130,999
Supplies 88,429 73,679 14,750
Maintenance 138,810 135,356 3,454
Purchased professional services 235,429 197,383 38,046
Purchased property services 18,671 16,022 2,649
Sundry 57,030 55,066 1,964
Capital outlay 163.945 156.397 7,548
Total elec.trans./distr.dlv. 1.403.117 1.203.707 199.410
Nondepartmentai:
Payment In lieu of taxes 4,052,448 4,052,448
Special programs/projects 13,720 18,699 (4,979)
URB 1985 interest payment 999,257 999,257
Contingency 33,054 33,054
Transfer out 918,201 919,300 (1,099)
Reimbursed administrative expenses 548.613 549.257 (6441
Total nondepartmental 6.565.293 5.539.704 1.025.589
TOTAL ELECTRICAL 28.434.965 25.678.097 2.756.868
(Continued)
-89-
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND
SCHEDULE OF EXPENSES-BUDGET AND ACTUAL(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
WATER
Water Production:
Salaries and benefits $ 290,453 $ 277,833 $ 12,620
Supplies 34,782 33,406 1,376
Maintenance 67,753 43,070 24,683
Purchased professional services 6,100 (2,423) 8,623
Purchased property services 955,183 955,182 1
Other purchased services 23,356 21,148 2,208
Capital outlay 17.300 14.394 2.906
Total water production 1.394.927 1.342.610 52.317
Water Distribution:
Salaries and benefits 431,604 398,729 32,875
Supplies 56,222 43,219 13,003
Maintenance 114,682 87,456 27,226
Purchased professional services 12,365 6,972 5,393
Purchased property services 269,791 263,815 5,976
Other purchased services 43,842 42,576 1,266
Capital outlay 31.000 28.255 2.745
Total water distribution 959.506 871.022 88.484
Nondepartmental:
Payment in lieu of taxes 949,172 949,172
Special programs/projects 1,290 2,196 (906)
URB 1985 interest payment 2,284,018 2,284,018
Contingency 74,670 74,670
Operating transfers out 1,816,669 1,811,000 5,669
Inventory loss _ 5,185 (5,185)
Reimbursed administrative expenses 265.458 265.908 (450)
Total nondepartmental 5.391.277 3.033.461 2.357.816
TOTAL WATER $7.745.710 $5.247.093 $2.498.617
-90-
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND
SCHEDULE OF EXPENSES-BUDGET AND ACTUAL(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
SEWER
Sewer Treatment:
Salaries and benefits $ 455,744 $ 408,655 $ 47,089
Supplies 67,351 65,718 1,633
Maintenance 67,468 37,354 30,114
Purchased Professional Svcs. 23,025 20,460 2,565
Purchased Proprty Svcs. 483,001 367,292 115,709
Other Purchased Services 25,267 25,757 (490)
Capital Outlay 95.550 82.243 13.307
Total sewer treatment 1.217.406 1.007,479 209.927
Sewer Collection:
Salaries and benefits 352,732 315,879 36,853
Supplies 23,005 18,379 4,626
Maintenance 75,401 29,204 46,197
Purchased Professional Svcs. 25,000 2,646 22,354
Purchased Proprty Svcs. 20,646 20,698 (52)
Other Purchased Services 11,623 9,430 2,193
Capital Outlay 66.800 48.013 18.787
Total sewer collection 575.207 444.249 130.958
Nondepartmental:
Payment in lieu of taxes 591,433 591,433
Special programs/projects 1,505 2,412 (907)
URB 1985 interest payment 1,475,095 1,475,095
Contingency 50,605 50,605
Operating transfers out 1,255,537 1,260,106 (4,569)
Reimbursed administrative expenses 45.148 44.054 1.094
Total nondepartmental 3.419.323 1.898.005 1.521.318
TOTAL SEWER $5.211.936 $3.349.733 $1.862,203
See reconciliation to GAAP basis on page 95.
-91 -
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND
SCHEDULE OF EXPENSES-BUDGET AND ACTUAL(BUDGETARY BASIS) (Cont'd)
FOR THE YEAR ENDED SETEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable).
UTILITY FUND
URB 1982:
Reimbursed administrative expenses $ 13,660 $ 13,660
Operating transfers out 2.150.000 2.150.000
Total URB 1982 2.163.660 2.163.660
URB 1982 II:
Reimbursed administrative expenses 25,584 25,584
Operating transfers out 106,150 $(106,150)
Contingency 250,000 250,000
Capital outlay 1.390.000 149.862 1.240.138
Total URB 1982 II 1.665.584 281.596 1.383.988
• URB 1984:
Reimbursed administrative expenses 264,104 279,590 (15,486)
Operating transfers out 1,000,000 1,000,000
Contingency 365,000 365,000
Capital outlay 6.615.000 1.497.630 5.117.370
Total URB 1984 8.244.104 2.777.220 6,466.884
1985 I &S:
Principal payments 2,545,000 (2,545,000)
Interest payments 2,213,370 (2,213,370)
Total agents fees 2.793 (2,793)
Total 1985 I &S 4.761.163 (4.761.1631
TOTAL UTILITY FUND $53.465.959 $44.258.562 S9.207.397
-92-
CITY OF COLLEGE STATION.TEXAS
SANITATION FUND
SCHEDULE OF REVENUES-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
OPERATING REVENUES:
Residential collection $1,502,000 $1,213,987 $(288,013)
Commercial collection 258,042 258,042
Drainage 140,000 153,517 13,517
Landfill 110,000 155,158 45,158
Dumpster sales 1,754 1,754
Other 12.000 6.078 (5.922),
Total operating revenue 1,764,000 1.788.536 24.536
NONOPERATING REVENUES:
Interest earnings 12,000 1,449 (10,551)
Miscellaneous 6.688 6.688
Total nonoperating revenue 12.000 8.137 (3.8631
TOTAL REVENUES $1.776.000 $1.796.673 $ 20.673
See reconciliation to GAAP basis on page 95.
-93-
CITY OF COLLEGE STATION.TEXAS
SANITATION FUND
SCHEDULE OF EXPENSES-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budaet Actual (Unfavorable)
SOLID WASTE COLLECTION:
Salaries and benefits $ 746,131 726,165 $19,966
• Supplies 28,802 25,700 3,102
Maintenance 55,495 52,098 3,397
Purchased property services 22,669 27,554 (4,885)
Other purchased services 36,158 28,137 8,021
Capital outlay 116.000 109.659 6.341
Total solid waste collection 1,005.255 969.313 35.942
SOLID WASTE DISPOSAL:
Salaries and benefits 133,040 133,039 1
Supplies 42,921 42,920 1
Maintenance 51,876 52,691 (815)
Purchased professional services 60,000 39,378 20,622
Purchased property services 6,068 4,013 2,055
Other purchased services 17,098 17,070 28
Capital outlay 4.000 3.928 72
Total solid waste disposal 315.003 293.039 21.964
DRAINAGE:
Salaries and benefits 87,352 87,352
Supplies 2,016 1,533 482
Maintenance 10,332 10,332
Purchased property services 749 749
Other purchased services 3.675 3.340 335
Total drainage 104.123 103.306 817
NONDEPARTMENTAL:
Reimbursed administrative costs 293,079 293,079
Special programs/projects 4,485 6,538 (2,053)
Public agency funding 8,000 8,000
Operating transfers out 126,449 126,449
Contingency 15,285 15,285
Expected expenditure savings (37,465) (37,465)
Reserve for landfill closure 26,571 26,571
Reserve for future capital equipment 15.000 15.000
Total nondepartmental 451.404 434.066 17.338
TOTAL SANITATION FUND $1.875.785 $1.799.724 $76,061
See reconciliation to GAAP basis on page 95.
-94-
CITY OF COLLEGE STATION.TEXAS
UTILITY FUND AND SANITATION FUND
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Utility Sanitation
Fund Fund
Total revenues per budget-Actual $44,307,957 $1,796,673
Less total expenses per budget-Actual 44.258.562 1.799.724
NET GAIN (LOSS), BUDGETARY BASIS 49,395 (3,051)
ADD-Expenditures related to balance sheet:
Prior year Interest accrual 382,710
Principal payment-debt service 2,949,879
Capital outlay 2,010,489 113,587
Capital lease payments 318,487
Year end encumbrances 47,363 1,800
Other 6,245
ADD-Unbudgeted revenue adjustments:
Current year revenue accrual 2,096,833 87,790
DEDUCT-Unbudgeted expenses/revenue adjustments:
Depreciation (1,935,311) (132,489)
Prior year revenue accrual (2,457,921) (92,460)
Current year Interest accrual (351,070)
Allowance for uncollectibie accounts (36,274) (766)
Accrued vacation leave (5,828) (4,687)
Other (79.512)
(87,210)
NET INCOME(LOSS), GAAP BASIS $2.995.485 $ (117.4861
-95-
ati
INTERNAL SERVICE FUNDS,
Employee Benefits - to account for self-insurance activity relating to administration of
the City's health benefits plan.
Utility Billing - to account for the billing and collection activities relating to the City's
electric, water, and sewer utilities and residential and commercial garbage collection.
Workers' Compensation - to account for self-insurance activity relating to
administration of the City's workers' compensation plan.
-97-
QITY OF COLLEGE STATION.TEXAS
ALL INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1989
Employee Utility Workers'
ASSETS Benefits Billlna Compensation Total
CURRENT ASSETS:
Cash and Investments $111,711 $ 73,026 $268,548 $453,285
Receivables:
Accounts 4,319 319
Accrued Interest 3,019 990 3,812 7,821
Prepaid Costs 4.500 950 39.000 44.450
Total Current Assets 119.549 74.966 311.360 505.875
PROPERTY AND EQUIPMENT: 389,048 389,048
Less Accumulated Depreciation (74,176) (74.176)
Property,Net 314.872 314.872
TOTAL ASSETS $119 549 $389.838 $311.360 $820.747
LIABILITIES AND FUND EQUITY
CURRENT LIABILITIES:
Accounts Payable $ 105 $ 7,576 $ 96,727 $104,408
Accrued Liabilities 102.414 12.224 213.526 328.164
Total Current Liabilities 102.519 19.800 310.253 432.572
ACCRUED VACATION 22.503 22.503
TOTAL LIABILITIES 102.519 42.303 310.253 455.075
FUND EQUITY:
Contributed Capital 381,137 381,137
Unreserved Retained Earnings(Deficit) 17.030 (33.6021 1.107 (15.4651
TOTAL FUND EQUITY 17.030 347.535 1.107 365.672
TOTAL LIABILITIES AND FUND EQUITY $119.549 $389.838 $311.360 $820.747
_98_
CITY OF COLLEGE STATION.TEXAS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS-ALL INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Employee Utility Workers'
Benefits Billing Compensation Total
OPERATING REVENUES:
Charges for services $884,860 $ 884,560
Premiums $ 695,648 $312,882 1,008,530
Flex benefits withheld 266.195 266.195
Total Operating Revenues 961.843 884.860 312.882 2.159.Q85
OPERATING EXPENSES:
Salaries and benefits 640,642 640,642
uppiles 25,342 25,342
Maintenance 9,172 9,172
Purchased professional services 4 4
Purchased property services 20,352 20,352
Other services 65,334 65,334
Claims 900,522 393,527 1,294,049
Administration fee 36,993 12,479 49,472
Premiums 129,700 19,203 148,903
Flex benefits paid 266,533 266,533
Reimbursed administrative expenses 79,218 79,218
Other 251 7,303 7,554
Depreciation 74.724 74.724
Total operating expenses 1.333.999 922.091 425,209 2.681,299
NET OPERATING INCOME (LOSS) (372,156) (37,231) (112,327) (521,714)
NONOPERATING REVENUES
Interest earnings 28,568 1,001 14,413 43,982
Other 2.628 2.628
Total nonoperating revenues 28.568 3.629 14.413 46.610
NET LOSS (343,588) (33,602) (97,914) (475,104)
TOTAL RETAINED EARNINGS,
OCTOBER 1, 1988 360.618 99.021 459.639
TOTAL RETAINED EARNINGS (DEFICIT),
SEPTEMBER 30, 1989 $ 17.030 $(33.602). $ 1.107 $ (15.465)
-99-
CITY OF COLLEGE STATION.TEXAS
EMPLOYEE BENEFIT FUND
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989
INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
Cash flows from operating activities:
Cash received from customers $1,075,164
Cash payments to suppliers for services (1.338.1371
Net cash used by operating activities $(262,973)
Cash flows from noncapital financing activities:
Cash received from other funds 147.838
Net cash provided by noncapital financing activities 147,838
Cash flows from investing activities:
Purchase of investments (332,593)
Proceeds from sale and maturities of investments 424,614
Interest on investments 25.696
Net cash provided by investing activities 117.717
Net increase in cash and cash equivalents 2,582
Cash and cash equivalents, October 1, 1988 51.151
Cash and cash equivalents, September 30, 1989 $ 53.733
Reconciliation of operating income to net cash provided by operating activites:
Operating loss $(372,156)
Adjustments to reconcile operating Income to net cash used by operating activities:
Change in assets and liabilities:
Decrease in accounts receivable 113,321
Decrease in prepaid costs 4,181
Increase in accounts payable 105
Decrease in accrued liabilities (8.424)
Total adjustments 109.183
Net cash used by operating activities $ (262.9731
-100-
CITY OF COLLEGE STATION.TEXAS
UTILITY BILLING FUND
SCHEDULE OF REVENUES AND EXPENSES-BUDGET AND ACTUAL(BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable).
OPERATING REVENUES:
Charges for services $884.860 $884.860
Total operating revenues 884,860 884,860
OPERATING EXPENSES:
Salaries and benefits 639,573 618,139 $21,434
Supplies 28,605 25,342 3,263
Maintenance 9,093 9,172 (79)
Purchased professional services 600 4 596
Purchased property services 21,598 20,352 1,246
Other services 64,970 65,334 (364)
Capital outlay 40.583 11.369 29.214
Total operating expenses 805.022 749.712 55.310
Net operating Income 79.838 135.148 55.310
NONOPERATING REVENUES (EXPENSES):
Interest earnings 1,001 1,001
Other 20.753 (1.766) (22.5171
Total nonoperating revenue(expenses) 20.753 (7651 (21.5181
Income before operating transfers 100,591 134,383 33,792
Operating transfers out (79.2181 (79.2181
Net income $ 21.373 ,$ 55.165 $ 33.792
See reconciliation to GAAP basis on page 103.
-101 -
CITY OF COLLUE STATION.TEXAS
UTILITY BILLING FUND
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989
INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS
Cash flows from operating activities:
Cash received from customers $884,860
Cash payments to suppliers for goods and services (200,099)
Cash payments to employees for services (605.9151
Net cash provided by operating activities $78,846
Cash flows from investing activities:
Purchase of Investments (272,148)
Proceeds from sale and maturfties of investments 149,199
Interest on Investments 11
Net cash used by Investing activities (122.9381
Net increase in cash and cash equivalents 35,126
Cash and cash equivalents, October 1, 1988
Cash and cash equivalents,September 30, 1989 $35.126
Reconciliation of operating income to net cash provided by operating activities:
Operating loss $(37,231)
Adjustments to reconcile operating income to net cash used by operating activities:
Depreciation 74,724
Change in assets and liabilities:
Increase in prepaid costs (950)
Increase in accounts payable 7,576
Increase in accrued liabilities 12,224
increase in accrued vacation 22.503
Total adjustments 116.077
Net cash provided by operating activities $78.846
-102-
CITY OF COLLEGE STATION.TEXAS,
UTILITY BILLING FUND
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)TO GAAP BASIS
STATEMENT OF INCOME
FOR THE YEAR ENDED SEPTEMBER 30, 1989
Total revenues per budget-actual $885,861
Less total expenses per budget-actual 830.696
Net income, budget basis 55,165
Add-Expenditures related to balance sheet:
Capital outlay 11,369
Add-Unbudgeted revenues:
Transfer of assets from general fixed assets 2,028
Deduct-Unbudgeted expenses:
Depreciation 74,724
Accrued vacation leave 22,503
Less on sale of fixed assets 4,937
Net loss, GAAP basis $(33,602)
-103-
CITY OF COLLEGE STATION.TEXAS
WORKERS'COMPENSATION FUND
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 1989
INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
Cash flows from operating activities:
Cash received from customers $312,882
Cash payments to suppliers for services (240.1661
Net cash provided by operating activities $ 72,716
Cash flows from noncapital financing activities:
Cash received from other funds 73.238
Net cash provided by noncapital financing activities 73,238
Cash flows from investing activities:
Purchase of investments (337,774)
Proceeds from sale and maturities of investments 298,398
interest on investments 10.679
Net cash used by investing activities (28,697)
Net increase in cash and cash equivalents 117,257
Cash and cash equivalents, October 1, 1988 11.915
Cash and cash equivalents,September 30, 1989 129.172
Reconciliation of operating income to net cash provided by operating activities:
Operating loss $(112,327)
Adjustments to reconcile operating income to net cash used by operating activities:
Change in assets and liabilities:
increase in prepaid costs (12,000)
Increase in accounts payable 96,727
• Increase in accrued liabilities 100.316
Total adjustments 185.043
Net cash provided by operating activities $ 72.716
-104-
GENERAL FIXED ASSETS ACCOUNT GROUP,
To account for fixed assets not used in proprietary fund operations.
-105-
-106-
CITY OF COLLEGE STATION.TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS-BY SOURCES
SEPTEMBER 30, 1989
GENERAL FIXED ASSETS:
Land $4,518,991
Buildings and Improvements 10,849,017
Machinery,tools and equipment 6,640,152
Motor vehicles 1,569,164
Parks and recreation equipment 5,675,264
Paving sidewalks and streets 11,875,514
Construction in progress 862,634
TOTAL GENERAL FIXED ASSETS $41.990.736
INVESTMENT IN GENERAL FIXED ASSETS FROM:
Capital projects funds:
General obligation bonds $24,639,114
Certificates of obligation 1,732,352
General fund revenues 5,855,037
Special revenue fund revenues:
Federal grants 1,697,277
Other 1,066,821
Acquisitions prior to July 1, 1979-Source undetermined 7.000.135
TOTAL INVESTMENT IN GENERAL FIXED ASSETS $41.990.736
-107-
CITY OF COLLEGE STATION.TEXAS
GENERAL FIXED ASSET ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS-
BY FUNCTION AND ACTIVITY
SEPTEMBER 30, 1989
Building
and
Total Land Improvements
GENERAL FUND:
Administration $ 551,661 $ 57,197
Finance 255,006 10,654
Public service 1,328,109 28,168
Police 680,786 1,972
Fire 746,008 1,649
Engineering 304,790 9,374
Parks 784,714 118,634
Computer project I 458,321
Computer project II 626,402
Parks escrow 119.240
Total general fund 5.855.037 227.648
SPECIAL REVENUE FUNDS:
Federal grants 1,697,277 $ 13,082 221,859
Others 1.066.821 150.009 894.294
Total special revenue fund 2.764.098 163.091 1.116.153
CAPITAL PROJECTS FUNDS:
Certificate of obligation funds 1,732,352 637,168 400,000
Southwest Parkway 642,231
1971 bond funds 172,838
1976 bond funds 126,377 1,495
1978 bond funds 533,706 25,141
1978 II bond funds 2,803,997 485,325 579,005
1981 bond funds 1,904,043 224,979 1,114,176
1982 bond funds 3,902,862 376,857 1,237,290
1982 II bond funds 5,548,162 664,926 461,605
1984 bond funds 8.142.264 510.040 3.734.647
Total capital project funds 25.508.832 2.899.295 7.553.359
Acquisitions prior to July 1, 1979-
Source undetermined 7.000.135 1.456.605 1.951.857
Total general fixed assets allocated
to functions 41,128,102 10,849,017
Construction in progress 862.634 471.993
TOTAL GENERAL FIXED ASSETS $41.990.736 $4.518.991 $11.321.010
-108-
Machinery, Parks and Paving
Tools and Motor Recreation Sidewalks
Equipment Vehicles Equipment and Street
$ 335,619 $ 158,845
208,530 35,822
803,113 496,828
803,113 496,822
372,411 306,403
493,844 250,515
171,033 124,019 $ 364
294,258 187,737 $ 184,085
458,321
626,402
119.240
3.763.531 1.560.169 303.325 364
2,044 8,995 102,505 1,348,792
3.248 19.270
5.292 8.995 102.505 1.368.062
695,184
642,231
172,838
13,249 111,633
162,399 346,166
13,967 1,070,353 655,347
930 22,568 541,390
284,443 423,381 1,580,891
561,730 2,428,425 1,431,476
699.019 336.850 2.861.708
2.255.273 4.457.225 8.343,680
616.056 812.209 2.163.408
6,640,152 1,569,164 5,675,264 11,875,514
88.201 95.351 207.089
$6.728.353 S1.569.164 S5.770.615 S12.082.603
-109-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND FIXED ASSET GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS-
BY FUNCTION AND ACTIVITY
FOR THE YEAR ENDED SEPTEMBER 30, 1989
General General
Fixed Fixed
Function and Assets Assets
Activity 9/30/88 Additions Retirements Transfers 9/30/89
GENERAL FUND:
Administration $ 514,863 $ 37,783 $ 985 $ 551,661
Finance 325,491 24,338 4,800 $ (90,023) 255,006
Public service 1,225,944 126,390 24,225 1,328,109
Police 627,512 80,258 26,984 680,786
Fire 699,130 47,778 900 746,008
Engineering 294,486 43,375 33,071 304,790
Parks 754,846 70,366 40,498 784,714
Computer project I 556,151 46,892 (50,938) 458,321
Computer project II 342,894 523,684 (240,176) 626,402
Parks Escrow 119.240 119.240
Total general
fund 5.326.953 1,073.212 178,355 (381.1371 5.855.037
SPECIAL REVENUE
FUNDS:
Federal grants 1,644,492 52,785 1,697,277
Other:Community Center 894,294 894,294
Other 172.527 172.527
Total special
revenue funds 2.711.313 52.785 2.764.098
CAPITAL PROJECT
FUNDS:
Certificate of
obligation funds 1,732,352 1,732,352
Southwest Parkway 642,231 642,231
1971 bond funds 172,838 172,838
1976 bond funds 126,377 126,377
1978 bond funds 533,706 533,706
1978 II bond funds 2,803,997 2,803,997
1981 bond funds 1,904,043 1,904,043
1982 bond funds 3,899,456 3,406 3,902,862
1982 II bond funds 5,430,411 117,751 5,548,162
1984 bond funds 7.718.350 423.914 8.142.264
Total capital
project funds 24.963.761 545.071 25.508.832
(Continued)
-110-
CITY OF COLLEGE STATION.TEXAS
GENERAL FUND FIXED ASSET GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS-
BY FUNCTION AND ACTIVITY(Cont'd)
FOR THE YEAR ENDED SEPTEMBER 30, 1989
General General
Fixed Fixed
Function and Assets Assets
Activity 9/30/88 Additions Retirements Transfers 9/30/89
Acquisitions
prior to July 1,
1979-Source
undetermined $ 7.000.135 $ 7.000,135
Construction In
progress 95.739 $2.007.674 $1.240.779 $(381.137), 862.634
TOTAL GENERAL
FIXED ASSETS $40.112.265 $3.678.742 $1.419.134 $(381.137) $41.990.736
-111 -
('
-112-
STATISTICAL SECTION
-113-
CITY OF COLLEGE STATION.TEXAS
GENERAL GOVERNMENTAL EXPENDITURES AND
OTHER USES BY FUNCTION (1)
LAST TEN FISCAL YEARS
Fiscal General Public
Year Government Police Fire Service
1980 $1,039,570 $ 859,629 $ 661,767 $ 474,553
1981 1,319,826 1,090,295 967,410 509,671
1982 2,132,476 1,491,374 1,350,053 714,819
1983 3,592,677 1,922,117 1,691,084 819,417
1984 3,200,862 2,089,176 1,842,618 966,407
1985 3,559,610 2,445,386 2,008,648 1,142,137
1986 3,948,780 2,711,271 2,224,796 1,240,623
1987 4,214,064 3,024,395 2,324,273 1,190,695
1988 (2) 4,968,662 3,883,961 2,943,886 1,561,876
1989 4,335,002 3,188,081 2,588,909 1,392,230
(1) Expenditures presented include the General and Debt Service Funds.
(2) Fiscal year 1988 represents the transition from a June 30th year-end to September 30th. Fiscal Year 1988
shows the 15 months 7/1/87-9/30/88.
(3) Utility Billing established as internal service fund in fiscal year 1989, reducing reimbursed administrative
expenditures in General Fund.
Source: City of College Station
-114-
Reimbursed
Parks& Capital Debt Administrative
Recreation Outlay Service Expenditures Total
$ 426,377 $ 262,203 $1,567,169 $ (628,795) $4,662,473
591,194 466,892 1,322,307 (849,678) 5,417,917
733,073 498,411 1,571,830 (1,277,255) 7,214,781
979,019 549,230 2,417,748 (1,532,333) 10,438,959
1,159,758 762,368 3,493,647 (2,391,871) 11,122,965
1,405,236 651,878 3,499,615 (2,779,161) 11,933,349
1,572,606 606,156 3,807,583 (2,832,153) 13,279,662
1,583,837 399,930 3,705,802 (3,353,671) 13,089,325
2,401,189 1,068,070 3,813,384 (3,818,632) 16,822,396
2,090,649 636,539 3,399,826 (2,393,775) (3) 15,237,461
-115-
CITY OF COLLEGE STATION.TEXAS
GENERAL REVENUES AND OTHER FINANCING SOURCES(1)
LAST TEN FISCAL YEARS
General
Fiscal Property Franchise& Sales&Mixed Licenses& Fines&
Year Franchise Tax Drink Tax Permits Forfeits
1980 $ 444,342 $ 115,810 $1,104,141 $ 80,599 $ 320,881
1981 513,114 135,823 1,596,132 219,785 406,636
1982 606,989 177,753 1,874,722 299,577 418,371
1983 589,814 228,951 2,654,600 226,466 492,985
1984 25,696 299,269 2,743,848 193,065 350,244
1985 8,408 267,991 3,104,118 220,378 442,921
1986 208,481 315,272 3,066,168 114,971 459,872
1987 222,826 299,973 3,016,640 102,739 442,408
1988(4) 967,253 (5) 340,310 4,257,621 139,412 478,114
1989 1,566,885 (6) 345,416 3,825,314 97,449 490,184
(1) Revenue presented Includes the General Fund and Debt Service Funds.
(2) Contribution from Enterprise Funds represents transfers in lieu of taxes.
(3) Revenue sharing transfers made fiscal 1980 through fiscal 1987.
(4) Fiscal Year 1988 represents the transition from a June 30th year-end to September 30th.
Fiscal Year 1988 shows the 15 months 7/1/87-9/30/88.
(5) Property tax allocated to the General Fund increased from two cents per$100 valuation in 1987
to nine cents in 1988,with a corresponding decrease in debt service from thirty-six to twenty-nine cents.
(6) Property tax allocated to the General Fund increased from nine cents per$100 valuation in 1988
to fourteen cents in 1989,with a corresponding decrease in debt service from twenty-nine
to twenty-four cents.
SOURCE: City of College Station
-116-
Charges Transfer From Other
For From Enterprise Financing Property
Services Funds(21 All Other Sources Tax Total
$ 103,883 $1,005,571 $ 142,396 $ 287,690 (3) $1,843,443 $5,448,756
136,719 1,328,425 203,804 360,089 (3) 1,369,367 6,269,894
177,930 1,647,247 431,233 313,893 (3) 1,614,989 7,562,704
227,962 2,097,225 564,636 517,768 (3) 1,724,363 9,324,770
269,094 2,774,940 354,924 337,370 (3) 2,678,842 10,027,292
286,010 3,272,759 453,871 625,825 (3) 3,514,761 12,197,042
335,371 4,066,951 407,287 706,772 (3) 3,826,083 13,507,228
298,463 4,302,654 414,908 657,086 (3) 3,992,810 13,750,507
487,541 5,570,140 577,819 61,439 3,411,171 (5) 16,290,820
500,710 4,501,169 593,764 23,520 2,845,775 (6) 15,190,535
-117-
CITY OF COLLEGE STATION.TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
Current Percent Delinquent
Fiscal Total Tax Of Levy Tax
Year Tax Lew Collections Collected Collections
1980 $1,120,957 $1,065,347 95.04% $ 32,916
1981 1,178,078 1,127,500 95.71 44,166
1982 1,281,534 1,236,615 96.50 50,820
1983 2,286,192 2,178,842 95.30 42,389
1984 2,609,180 2,497,144 95.71 76,450
1985 3,446,634 3,243,918 94.12 79,880
1986 4,163,870 3,870,682 92.96 105,878
1987 4,261,855 3,956,428 92.83 192,003
1988 4,181,328 3,945,308 94.36 315,203
1989 4,262,125 4,122,235 96.72 202,588
Source: City of College Station
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Total Collections Outstanding Delinquent
Total As Percent Of Outstanding Taxes As A Percent
Tax Collections Current Lew Delinquent Taxes Of Current Lew
$1,098,263 97.98% $71,884 6.41%
1,171,666 99.46 76,509 6.49
1,287,435 100.46 70,839 5.53
2,221,231 97.16 135,609 5.93
2,573,594 99.40 168,495 6.46
3,323,798 96.44 286,133 8.30
3,976,560 95.50 470,034 11.29
4,148,431 97.34 582,614 13.67
4,260,511 101.89 489,709 11.71
4,324,823 101.47 420,113 9.86
-119-
CITY OF COLLEGE STATION.TEXAS
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTIES
LAST TEN FISCAL YEARS
Real Property Personal Property
Fiscal Assessed Assessed Estimated
Year Value Actual Value Value Actual Value
1980 $266,536,120 $333,170,150 $27,368,820 $34,211,025
1981 288,809,588 361,011,985 28,266,830 35,319,787
1982 388,608,966 388,608,966 44,444,725 44,444,725
1983 701,275,219 701,275,219 67,852,521 67,852,521
1984 751,247,026 751,247,026 90,423,941 90,423,941
1985 837,335,042 837,335,042 120,063,291 120,063,291
1986 947,844,276 947,844,276 147,911,179 147,911,179
1987 973,309,236 973,309,236 148,231,526 148,231,526
1988 954,061,666 954,061,666 146,287,853 146,287,853
1989 964,402,410 964,402,410 157,209,511 157,209,511
Source: Brazos County Appraisal District
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Ratio of Total Assessed
To Total Estimated
Assessed Value Estimated Actual Value Actual Value
$ 293,904,940 $ 367,381,175 80%
317,065,418 396,331,772 80
433,053,691 433,053,691 100
769,127,740 769,127,740 100
841,670,967 841,670,967 100
957,398,333 957,398,333 100
1,095,755,455 1,095,755,455 100
1,121,540,789 1,121,540,879 100
1,100,349,519 1,100,349,519 100
1,121,611,921 1,121,611,921 100
-121 -
CITY OF COLLEGE STATION.TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES-
ALL OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
Tax Rates
Fiscal (Per$100 of Assessed Value)
Year(1) City School County State Total(3)
1980 $.39 $1.2900 $1.1500 $.10 $2.9300
1981 .39 1.4000 .3800 .10 2.2700
1982 .31 1.1800 .4000 .10 1.9900
1983 .31 .9000 .2700 .00 1.4800
1984 .31 .9700 .3100 .00 1.5900
1985 .36 .9500 .3296 .00 1.6396
1986 .38 .9780 .3253 .00 1.6833
1987 .38 1.0790 .4170 .00 1.8760
1988 .38 1.0790 .4170 .00 1.8760
1989 .38 1.2100 .3427 .00 1.9327
(1) Tax rates are established by each taxing Jurisdiction on an annual basis for revenues to be collected
in the following fiscal year.
(2) The date that taxes are due for all Jurisdictions Is October 1. Taxes for all jurisdictions become
delinquent on February 1. The penalty is set by state law at 6%in February, and an additional 1%
per month up to 12%. The Interest is accrued at 1%per month.
(3) The upper limit of the tax rate Is set at$2.50/$100 of assessed value for each jurisdiction by State Statute.
This limit is for both operations and debt service combined.
(4) The state legislature effectively eliminated state property taxes by reducing the ratio to.0001%In fiscal 1981.
Source: Brazos County Appraisal District
- 122-
Tax Ratios Tax Levies
County/
City School County State(4) City School State
80% 80% 100% 0 $1,121,035 $3,631,840 $2,183,122
100 100 100 0 1,176,291 4,173,218 3,653,898
100 100 100 0 1,281,560 4,707,725 4,140,834
100 100 100 0 2,286,192 7,105,257 5,879,701
100 100 100 0 2,609,180 8,706,598 9,086,144
100 100 100 0 3,446,634 9,676,001 9,206,410
100 100 100 0 4,163,870 11,757,247 9,997,174
100 100 100 0 4,261,855 12,797,106 11,515,156
100 100 100 0 4,181,328 12,959,657 12,297,807
100 100 100 0 4,262,125 14,868,835 10,138,888
-123-
CITY OF COLLEGE STATION.TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Percentage of
Current Current Total
Fiscal Current Assessment Assessment Outstanding
Year Assessment Collected Collected Assessments
1980 $ 4,388
1981 $79,847 $44,740 56.03% 57,922
1982 394,287 348,236 88.32 385,484
1983 40,116 32,454 80.90 161,606
1984 49,373 65 .13 141,899
1985 96,153
1986 80,134
1987 71,743
1988 202,546 36,913 18.22 232,334
1989 21,703 10.30 210,631
Source: City of College Station Finance Department
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CITY OF COLLEGE STATION. TEXAS
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 1989
The City has no general obligation legal debt limit other than a ceiling on the tax rate
as specified by the State of Texas. The prescribed maximum is$2.50 per$100 at
100%valuation.
-125-
CITY OF COLLEGE STATION.TEXAS
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
Less
Fiscal Estimated Assessed Gross Debt Service
Year Population(1) Value Bonded Debt Cash Funds
1980 37,296(2) $293,904,940 $11,995,000(3) $772,498
1981 42,320 317,065,418 11,290,000(3) 769,558
1982 45,623 433,053,691 14,690,000(3) 812,717
1983 46,857 769,127,740 20,240,000(3) 955,945
1984 52,784 841,670,967 27,480,000(3) 1,478,640
1985 52,521 957,398,333 21,354,000 1,750,986
1986 52,581 1,095,755,455 19,907,500 2,028,845
1987 52,851 1,121,540,789 18,411,000 2,560,656
1988 52,994 1,100,349,519 20,993,888 1,890,972
1989 54,653 1,121,611,921 19,242,567 1,880,417
(1) Source: Metropolitan Planning Organization&City of College Station
Planning Department
(2) Source: U.S. Government Census
(3) includes general obligation debt that Is serviced by the enterprise funds. In fiscal 1985, such debt was
reflected as indebtedness of the Utility Fund.
-126-
Ratio Of Net Bonded Net Bonded
Net Bonded Debt Debt To Assessed Value Debt Per CaQ�
$11,222,502 3.82% $301
10,520,442 3.32 249
13,877,283 3.20 304
19,284,055 2.51 412
26,001,360 3.09 493
19,603,014 2.05 373
17,878,655 1.63 340
15,850,344 1.41 300
19,102,916 1.74 360
17,362,150 1.55 318
-127-
CITY OF COLLEGE STATION.TEXAS
SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT(1)
SEPTEMBER 30, 1989
Net Debt Citv's Share
Per*
Taxing Body Amount As Of Percent Amount Capita
ESTIMATED OVERLAPPING DEBT
College Station I.S.D. $30,619,206(2) 7/31/89 79.23% $24,259,597 $444
Brazos County 10,947,244(3) 8/31/89 31.66 3,465,897 63
Bryan I.S.D. 21,766,675(3) 8/31/89 4.28 931.614 17
28,657,108 524
NET DIRECT DEBT
City of College Station 17,362,150 9/30/89 100.00 17.362.150 318
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT $46.019.258 $842
*Population 54,653
(1) Source:City of College Station Finance Department
(2) Source:College Station Independent School District
(3) Source:Bryan Independent School District
-128-
CITY OF COLLEGE STATION.TEXAS,
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO
TOTAL GENERAL FUND EXPENDITURES
LAST TEN FISCAL YEARS
interest, Total
Fiscal Fiscal and Total General Fund
Year Principal Other Charges Debt Service Expenditures Ratio
1980 $ 884,036 $ 683,133 $1,567,169(1) $3,095,304 50.63%
1981 684,435 637,503 1,321,938(1) 4,095,610 32.28
1982 856,343 715,120 1,571,463 (1) 5,642,951 27.85
1983 1,195,929 1,221,313 2,417,242 (1) 8,021,211 30.14
1984 1,547,007 1,944,710 3,491,717(1) 7,629,318 45.77
1985 1,361,800 2,137,815 3,499,615 8,433,734 41.50
1986 1,630,982 2,176,601 3,807,583 9,472,079 40.20
1987 1,685,439 2,020,363 3,705,802 9,383,523 39.49
1988 1,795,053 2,108,331 3,813,384 13,009,012 (2) 29.31(2)
1989 1,852,938 1,546,8138 3,399,826 11,837,635 28.72
(1) Includes general obligation debt that is serviced by the Enterprise Funds. As of July 1, 1984, such
debt was reflected as indebtedness of the Utility Fund.
(2) Fiscal year 1988 represents the transition from a June 30th year-end to September 30th-Fiscal
year 1988 shows the 15 months 7/1/87-9/30/88.
Source: City of College Station
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CITY OF COLLEGE STATION.TEXAS
SCHEDULE OF REVENUE BOND COVERAGE-UTILITY FUND
LAST TEN FISCAL YEARS
Operating
Expenses Debt Service Requirements
Fiscal Operating (excluding Net Average Annual Maximum Annual
Year Revenues Depreciation) Revenues Total Coverage Total Coverage
1980 $10,324,011 $ 6,854,767 $ 3,469,244 $ 933,090 3.72 $ 990,705 3.50
1981 11,917,202 7,974,852 3,942,350 812,578 4.85 990,298 3.98
1982 16,549,721 9,456,675 7,093,046 1,492,660 4.75 2,410,048 2.94
1983 23,611,548 15,505,972 8,105,576 2,288,214 3.54 3,787,641 2.14
1984 26,277,830 16,265,010 10,012,820 4,066,427 2.46 5,688,176 1.76
1985 31,867,897 21,673,543 10,194,354 3,582,202 2.85 5,172,546 1.97
1986 32,480,725 23,958,157 8,522,568 3,476,179 2.45 5,143,007 1.66
1987 32,760,614 22,777,769 9,982,845 3,357,048 2.97 5,096,158 1.96
1988(1) 48,138,363 33,676,511 14,461,852 3,532,240 4.09 5,384,967 2.69
1989 37,584,613 26,878,049 10,706,564 3,377,186 3.17 5,090,875 2.10
(1) Fiscal Year 1988 represents the transition from a June 30th year-end to September 30th-
Fiscal Year 1988 shows the 15 months 7/1/87-9/30/88.
Source: City of College Station
-130-
CITY OF COLLEGE STATION.TEXAS
TOTAL BANK DEPOSITS
LAST TEN FISCAL YEARS
Fiscal
Year Amount
1980 $ 131,596,000
1981 143,578,000
1982 174,990,000
1983 175,848,000
1984 190,147,000
1985 200,588,000
1986 199,102,000
1987 214,443,000
1988(1) 135,469,000 (2)
1989 127,599,000
(1) Effective in Fiscal Year 1988,data from September 30. Prior years are June 30 reports.
(2) During fiscal year 1988, First Republic Bank A&M was purchased by North Carolina National Bank and
operated as a branch of N.C.N.B.-Texas National Bank. Call reports are not Issued by branch banks.
SOURCE: Call reports for all College Station banks
-131 -
CITY OF COLLEGE STATION.TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential Commercial
Construction Construction Total
Number Number Number
Year of Permits Value of Permits Value of Permits Value
1980 359 $25,716,938 238 $9,697,550 597 $5,414,488
1981 603 50,667,095 417 30,114,838 1020 80,781,933
1982 663 64,567,551 543 40,177,931 1206 104,745,482
1983 424 27,272,747 500 32,116,284 924 59,389,031
1984 134 23,500,892 467 45,546,079 601 69,046,971
1985 194 9,587,839 323 15,779,281 517 25,367,120
1986 209 8,104,272 134 16,133,255 343 24,237,527
1987 250 12,655,651 225 15,590,672 475 28,256,323
1988 243 20,279,472 172 3,468,622 415 23,748,094
1989 229 15,528,105 203 22,085,987 432 37,614,092
SOURCE: City of College Station Building Department
-132-
CITY OF COLLEGE STATION.TEXAS
PRINCIPAL TAXPAYERS
SEPTEMBER 30, 1989
Percent of
1989 Total Assessed
Taxpayer Type of Business Assessed Valuation Valuation
General Telephone Company Utility $ 30,968,963 2.76%
Humana, Inc. Service 28,340,640 2.53
CBL Management Retail Mall 19,449,950 1.73
Westinghouse Electric Corp. Manufacturing 18,508,330 1.65
Southwest Savings Association Hotel 17,122,699 1.53
College Station Hotel Partners Hotel 11,116,740 .99
NCNB Texas National Real Estate 11,077,456 .99
Foley's Federated Department Store Retail 9,284,350 .83
San Antonio Savings Apartments 8,208,150 .73
Dillard Department Store Retail 7.626.715 .68
$ 161.703.993 14.42%
SOURCE: Brazos County Appraisal District
-133-
CITY OF COLLEGE STATION.TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1989
Date incorporated October, 1938
Date first charter adopted October, 1938
Date present charter adopted August, 1983
Form of government Council-Manager
Area in square miles
Year Sq. MI.
1938 1.5
1948 4.2
1958 7.3
1968 17.3
1978 22.6
1982 23.8
1986 26.7
1988 27.7
Miles of streets Paved 157.0 Miles
Unpaved 2.5 Miles
Miles of sidewalks 28.8 Miles
Miles of sanitary sewer 192.0 Miles
Fire Protection:
Number of stations 2
Number of full-time employees 66
Police Protection:
Number of employees(uniformed) 65
Number of employees(plain clothes, clerical) 25
Number of patrol units 15
One jail facility with a capacity of 20
Recreation:
Number of playgrounds 19
Number of basketball courts 12
Number of swimming pools 3
Number of soccer fields 18
Number of softball/baseball fields 24
Number of tennis courts 13
Number of picnic shelters 18
Number of gyms 1
(Continued)
-134-
CITY OF COLLEGE STATION.TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA(Continued)
SEPTEMBER 30, 1989
Parks: •
Facility Acres Facility Acres
Anderson Park 8.94 Longmire Park 4.16
Bee Creek Park 43.50 Merry Oaks 4.60
Brentwood Park 7.70 Oaks Park 7.50
Brison Park 9.20 Parkway 1.90
Brother's Pond 16.12 Raintree 12.98
College Station Central Park 47.22 Richard Carter Park 7.14
Community Center 2.30 Sandstone 15.21
Cy Miller Park 2.50 Southwood Complex 44.65
Eastgate 1.00 Thomas Park 16.10
Emerald Forest Park 4.59 University Park Site 10.02
Fairview 1.80 Wayne Smith Park 2.46
Gabbard Park 10.67 Westchester 10.00
Georgia K. Fitch 11.30 Windwood 1.0
Lemon Tree Park 15.43 Woodcreek Park 6.60
Lick Creek Park 515.00 Woodway Park Site 2.0
Lincoln Center 8.00
Lion's Park 1.50 TOTAL ACREAGE 853.09
Utility Fund:
Electric users(Units Served) 19,052
Water users(Units Served) 14,900
Average electrical consumption: 29,699,182KWH/Mo.during 1988-89
Average water consumption: 194,688MGW/Mo.during 1988-89
Number of Employees
Electric 47
Water 32
Sewer 35
Water Capacity:
Number of wells 4
Combined capacity of wells 17,000,000 GAL/day
Number of ground storage tanks 3,Total capacity 10,000,000 GALS
Number of elevated storage tanks 2,Total capacity 3,000,000 GALS
Miles of water lines 180.0 Miles
Electric Capacity:
Maximum capacity 120 megawatts
Number of switching stations 1
Number of substations 2
Miles of distribution lines 180
(Continued)
-135-
CITY OF COLLEGE STATION.TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA(Continued)
SEPTEMBER 30, 1989
Sanitation Fund:
Number of users(units served) 17,699
Landfill size 119.53 acres
Methodology Curbside pickup using plastic bags
Education:
Attendance centers 7
Number of classrooms 350
Number of teachers 327
Number of students 5,246
Elections:
Number of registered voters:
Last general election 29,609
Last municipal election 32,347
Number of votes cast in:
Last general election 18,195
Last municipal election 887
Percentage of registered voters voting in:
Last general election 61%
Last municipal election 2.7%
Population:
Census count 1989 54,653*
1980 37,296
1970 17,676
1960 11,396
1950 7,925
* 1988 Estimate per Metropolitan Planning Organization and City of College Station
Planning Department.
SOURCE: City of College Station
-136-
CITY OF COLLEGE STATION.TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA(Continued)
SEPTEMBER 30, 1989
PROJECTED TEXAS A&M UNIVERSITY ENROLLMENT BY FALL SEMESTERS
UNIVERSITY
YEAR PROJECTIONS
1987 39,079(Actual)
1988 39,163 (Actual)
1989 40,492 (Actual)
1990 41,110
1991 40,970
1992 40,974
1993 41,000
1994 41,000
1995 41,000
2000 41,000
SOURCE: TAMU Planning&Institutional Analysis, February, 1989.
PRIMARY LABOR FORCE FOR BRAZOS COUNTY
1980-1989
YEAR TOTAL LABOR FORCE PERCENT UNEMPLOYED
1980 41,390 3.5%
1981 47,301 4.2
1982 50,140 4.1
1983 54,790 4.6
1984 57,516 3.7
1985 56,504 4.8
1986 57,472 6.4
1987 59,595 6.2
1988 57,637 4.6
1989 51,154 4.6
SOURCE: College of Business Administration Report on the Economic Assessment and Comparative
Advantages of Bryan/College Station,Texas A&M University, 1984 for years 1980-1984.
Texas Employment Commission, Bryan, 1989 for year 1985-1989.
-137-
(1111
-138-