HomeMy WebLinkAboutFY 1983-1984 -- Comprehensive Annual Financial Report City PLEASE RETURN TO
CITY SECRETARY OFFICE
of
College Station, texas
FINANCE DEPARTMENT
1_,J111PfrA
Comprehensive
Annual Financial
Report
For the Fiscal Year Ended
June 30, 1984
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
JUNE 30, 1984
PREPARED BY
FINANCE DEPARTMENT
CITY OF COLLEGE STATION, TEXAS
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1984
TABLE OF CONTENTS
INTRODUCTORY SECTION: pA,
Organizational Chart
Principal City Officials
Letter of Transmittal
Certificate of Conformance in Financial Reporting 1(
FINANCIAL SECTION: EXHIBIT
Auditor's Opinion 1:
General Purpose Financial Statements - Overview:
Combined Balance Sheet - All Fund Types and Account Groups 1 1�
Combined Statement of Revenues, Expenditures, and Changes
• in fund Balances - A11 Governmental Fund Types and
Expendable Trust Funds 2 11
Combined Statement of Revenues, Expenditures, and Changes
in Fund Balances - Budget (GAAP Basis) and Actual -
General and Special Revenue Fund Types 3 2(
Combined Statement of Revenues, Expenses, and Changes in
Retained Earnings/Fund Balances - All Proprietary Fund
Types and Similar Trust Funds 4 22
Combined Statement of Changes in Financial Position -
All Proprietary Fund Types and Similar Trust Funds 5 23
Notes to Financial Statements 24
STATEMENT/
FINANCIAL STATEMENTS OF INDIVIDUAL FUNDS: SCHEDULE
General Fund
Statement of Revenues and Transfers - Estimated
and Realized A-1 43
Statement of Expenditures Compared with Appropriations A-2 45
Special Revenue Funds
Combining Balance Sheet B-1 55
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balances B-2 56
i
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1984
TABLE OF CONTENTS
(CONTINUED)
STATEMENT/ PAGE
Revenue Sharing Fund SCHEDULE
Statement of Revenues, Expenditures, and Changes in
Fund Balance - Budget (GAAP Basis) and Actual B-3 57
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures, and Changes in
Fund Balance - Budget (GAAP Basis) and Actual B-4 58
Debt Service Fund
Statement of Revenues, Expenditures, and Changes
in Fund Balance C-1 60
Capital Protects Funds
Combining Balance Sheet D-1 62
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balance D-2 66
Enterprise Funds
Combining Balance Sheet E-1 72
Combining Statement of Revenues, Expenses, and Changes
in Retained Earnings E-2 74
Combining Statement of Changes in Financial Position E-3 75
Utility Fund
Balance Sheet E-4 76
Statement of Revenues, Expenses and Changes in
Retained Earnings E-5 78
Statement of Revenues - Budget (Non-GAAP Budgetary
Basis) and Actual E-6 79
Statement of Expenses - Budget (Non-GAAP Budgetary
Basis) and Actual E-7 80
Schedule of Restricted Assets and Liabilities
Payable From Restricted Assets E-8 83
Schedule of Fixed Assets and Depreciation E-9 84
ii
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1984
TABLE OF CONTENTS
(CONTINUED)
STATEMENT/ P
SCHEDULE
Schedule of Revenue Bond Debt E-10 F
Sanitation Fund
Balance Sheet E-11
Statement of Revenues, Expenses, and Changes in
Retained Earnings E-12
Statement of Expenses - Budget (Non-GAAP Budgetary
Basis) and Actual E-13 9
• Fiduciary Funds
Combining Balance Sheet F-1 9
General Fixed Assets Account Group
Schedule of General Fixed Assets - By Sources G-1 9
Schedule of General Fixed Assets -
By Function and Activity G-2 9
Schedule of Changes in General Fixed Assets -
By Function and Activity G-3 9
General Lone-Term Debt Account Group
Schedule of General Long-Term Debt H-1 10
Schedule of Tax Obligation Bond Debt H-2 10:
Schedule of Authorized and Unissued Tax
Obligation Bond Debt H-3 10!
Schedule of Other Tax Obligation Debt H-4 10(
SPECIAL SCHEDULES FOR FEDERAL GRANT FUNDS
(Projects that Ended or were Approved to be in Operation
During the Fiscal Year) :
Schedule of Active Awards I-1 10(
Statement of Source and Status of Funds
Program Year 1982 I-2 11(
iii
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1984
TABLE OF CONTENTS
(CONTINUED)
SPECIAL SCHEDULES FOR FEDERAL GRANT FUNDS: (Continued)
TABLE PAGE
Statement of Program Costs - Program Year 1982 I-3 111
Statement of Source and Status of Funds
Program Year 1983 I-4 112
Statement of Program Costs - Program Year 1983 I-5 113
Statement of Source and Status of Funds
Program Year 1983 I-6 114
Statement of Program Costs - Program Year 1983 I-7 115
Statement of Source and Status of Funds
Program Year 1983 I-8 116
Statement of Program Costs - Program Year 1983 I-9 117
Auditor's Compliance Statements I-10 118
STATISTICAL SECTION:
General Governmental Expenditures and Other Uses by Function . I 123
General Revenues and Other Financing by Source II 124
Property Tax Levies and Collections III 126
Assessed and Estimated Actual Value of Taxable Property IV 128
Property Tax Rates, Ratios, and Levies - All
Overlapping Governments V 130
Paving Assessment Collections VI 132
Ratio of Net General Bonded Debt to Assessed Value and
Net Bonded Debt Per Capita VII 133
Computation of Legal Debt Margin VIII 134
Statement of Direct and Estimated Overlapping Debt IX 136
Ratio of Annual Debt Service Expenditures for General
Obligation Debt to Total General Fund Expenditures X 137
Schedule of Revenue Bond Coverage XI 138
iv
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1984
TABLE OF CONTENTS
(CONTINUED)
•
STATISTICAL SECTION: (Continued)
TABLE 1
Bank Deposits XII I
Construction Permits XIII 1
Principal Taxpayers XIV 1
Miscellaneous Statistical Data XV 1
V
INTRODUCTORY SECTION
- 1 -
CITY OF COLLEGE STATION
ORGANIZATION CHART
JUNE 30, 1984
CITIZENS OF
COLLEGE STATION
MAYOR/CITY COUNCIL
I I I
MUNICIPAL JUDGE CITY ATTORNEY CITY MANAGER CITY SECRETARY
LEGAL
ADMINISTRATIVE ASSISTANCE ASSISTANT CITY MANAGER
I I
COMMUNITY CENTER PERSONNEL DEPT. ENERGY DEPT.
Director of
Fiscal Director of Director of Capital Director of
Administration Fire Chief Police Chief Public Services Utilities Improvements Parks
-Accounting -Fire -Uniformed -Streets -Electric -Engineering -Recreation
Operations Bureau Transmissions
-Tax -Garage -Planning -Aquatics
-Fire -investigation -Electric
-Utility Billing Prevention -Cemetery/Ground Distribution -Building -Parks
-Special Maintenance Inspection Maintenance
-Purchasing -Ambulance Services -Water
-Residential Production -Forestry
-Warehouse -Municipal Collection
Court -Water
-Data Processing -Commercial Distribution
Collection
-Meter Services -Sewer Treatment
-Landfill
-Sewer Collection
CITY OF COLLEGE STATION
PRINCIPAL CITY OFFICIALS
JUNE 30, 1984
Mayor Gary M. Halter
Councilman - At Large Alvin Prause
Councilman - At Large Robert C. Runnels
Councilman - At Large Vicky Reinke
Councilman - At Large Patricia Boughton
Councilman - At Large . . . Gary Anderson
Councilman - At Large Lynn Mcllhaney
City Manager North Bardell
Assistant City Manager/Director of Finance A.E. Van Dever, Jr.
Deputy Director of Finance Glenn Schroeder
Personnel Director Karen Dickson
Municipal Court Judge Claude Davis
City Attorney Cathy Locke
City Health Officer Dr. T.O. Walton, Jr.
- 3 -
1 City of College Station
POST OFFICE BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION,TEXAS 77840-2499
Honorable Mayor, Members of the
City Council
City of College Station
The Comprehensive Annual Financial Report of the City of College Station, f
the fiscal year ended June 30, 1984, is submitted herewith. This report was prepar
by the City's Finance Department. Responsibility for both the accuracy of t
presented data and the completeness and fairness of the presentation, including a
disclosures, rests with the City. We believe the data, as presented, is accurate
all material aspects; that it is presented in a manner designed to fairly set for
the financial position of its various funds; and that all disclosures necessary
enable the reader to gain the maximum understanding of the City's financial affai
have been included.
Accounting System and Budgetary Control
In developing and evaluating the City's accounting system, consideration
given to the adequacy of internal accounting controls. Internal accounting contra
are designed to provide reasonable, but not absolute, assurance regarding: (1) t
safeguarding of assets against loss from unauthorized use or disposition; and (2) t
reliability of financial records for preparing financial statements and maintaini
accountability for assets. The concept of reasonable assurance recognizes that: (
the cost of a control should not exceed the benefits likely to be derived; and (:
the evaluation of costs and benefits requires estimates and judgments by management
All internal control evaluations occur within the above framework. We belie,
that the City's internal accounting controls adequately safeguard assets and provi(
reasonable assurance of proper recording of financial transactions.
Budgetary control is maintained at the subfunction level by the encumbrance
estimated purchase amounts prior to the release of purchase orders to vendor;
Purchase orders which result in an overrun of subfunction balances are not releas(
until additional appropriations are made available. Open encumbrances are report(
as reservations of fund balance at June 30, 1984.
The Reporting Entity and Its Services
This report includes all of the funds and account groups of the City, b(
contains no agencies as the City has none to which oversight is applied.
- 4
Page 2
The City provides a full range of municipal services and products. These
include police and fire protection, streets, sanitation, health, art-cultural,
parks, public improvements, planning and zoning, general administrative services,
electrical, water and sewer systems.
General Governmental Function
Revenues and other financing sources for general governmental functions totaled
$9,740,321 in 1984, an increase of 6.7 percent over 1983. Current property taxes
were not used for General Fund purposes in 1984 as 100% were allocated to the Debt
Service Fund. The amount of revenues from various sources and the change from the
prior year are shown in the following tabulation:
Increase
Percent (Decrease)
Revenue Source Amount Of Total From 1983
Delinquent Taxes and Penalties $ 25,696 .03 $(564,118)
Franchise Taxes 299,269 3.10 70,318
City Sales & Mixed Drink Tax 2,743,848 28.20 89,248
Licences, Permits & Certificates 193,065 2.00 (33,401)
Fines & Service Fees 350,244 3.63 (142,741)
Charges For Services 269,094 2.80 41,132
Contribution From Enterprise Fund 4,687,198 48.15 1,172,268
Miscellaneous Revenues 354,924 3.67 (209,712)
Other Financing Sources 816,983 8.42 184,587
Total $9,740,321 100.00% $ 607,581
Assessed value of 841.7 million represented an increase of 72.6 million over
1982. Current tax collections were 95.71 percent of the tax levy. This is the
eighth consecutive year in which current property tax collections have exceeded 95
percent and is the tenth time in eleven years collections have exceeded this mark.
Total collections (current and delinquent) as compared to the current tax levy was
98.64 percent. Allocation of the property tax levy by purpose for 1983 and the
preceding two fiscal years are as follows (amounts per $100 assessed value):
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Page 3
Purpose 1984. 1983 1982
General Fund $.0000 $.0680 $ .1448
General Obligation Debt .3100 .2420 .1652
Total Tax Rate $.3100 $ .3100 $.3100
Expenditures and other uses for general governmental purposes (General Fund a:
Debt Service) totaled $13,514,836, an increase of 12.9 percent over 1983. Increase
in levels of expenditures for major functions of the City over the preceding year a.
shown in the following tabulation:
Increase
Percent (Decrease)
Function Amount Of Total From 1983
General Government $ 3,291,833 24.36% $ (409,076)
Police 2,289,774 16.94 238,226
Fire 1,869,004 13.83 49,207
Public Services 1,331,869 9.85 375,273
Parks & Recreation 1,238,709 9.17 214,015
Debt Service 3,493,647 25.85 1,075,899
Total $ 13,514,836 100.00% $1,543,544
Unreserved fund balances and retained earnings in the major operating funds wer
maintained at adequate levels. The General Fund balance of $1,686,955 was dow
$278,938 from 1983; the Capital Projects Fund balance of $749,960 was down $61,51
from the prior year; and the $202,600 balance in the Special Revenue Funds was u
$6,304. Of the $834,579 balance in retained earnings of the Sanitation Fund, $42,70
is the increase from operations in 1984. The Utility Fund retained earning
increased $5,301,134.
Debt Administration
The ratio of net bonded debt to assessed value and the amount of bonded debt pe
capita are useful indicators of the City's debt position to municipal management
citizens and investors. These data for the City at the end of the 1984 fiscal yea
were as follows:
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Page 4
Ratio of Debt Debt
Ratio of Net Bonded to Present Per
Amount Debt to Assessed Value Market Value Capita
Net Direct
Bonded Debt $26,001,360 3.09% 3.09% $492.60
Outstanding general obligation bonds at June 30, 1984, totaled $27,480,000. In
addition, $3,194,238 of long term notes and certificates are outstanding. For more
detailed information about the debt position of the City, please refer to the general
long-term debt account group and statistical sections in the following sections of
this report.
The City's bonds continue to carry the same ratings which they have had for the
past few years. The ratings are as follows:
Moody's Investors Service Standard & Poor's
General Obligation Bonds A-1 A+
Revenue Bonds A-1 AA-
Cash !Management
Cash temporarily idle during the year was invested in time deposits ranging from
30 to 365 days to maturity. All time deposits were in the form of certificates of
deposit or U.S. Treasury Bills. The average yield on maturing investments during the
year was 9.53 percent, and the amount of interest totaled $3,070,677.
The City of College Station took bids in September 1983 to determine which
financial institutions would serve as City Depositories. The funds were bid by
groups: operating, bond, and debt service funds. Favorable investment rates were
achieved in that all operating and the debt service funds received a rate equal to a
factor of 1.05 times the rate in the Treasury bill yield column while all other funds
received .88 times the rate in that column. Another significant factor is that all
demand accounts are earning interest at a rate of 5.25%.
Capital Projects Funds
Proceeds of general obligation bond issues are accounted for in Capital Projects
Funds until the projects are completed. These projects and construction in progress
at year end are capitalized in the General Fixed Assets group of accounts. During
1984, projects and other capital additions totaled $5,020,258.
Authorized but unissued bonds at June 30, 1984 totaled $5,455,000.
The Capital Project Fund balances on hand at June 30, 1984 totaled $15,260,393.
- 7 -
Page 5
General Fixed Assets
The general fixed assets of the City are those fixed assets used in the
performance of general governmental functions and exclude the fixed assets f
Enterprise Funds. As of June 30, 1984 the general fixed assets of the City amount i
to $24,364,627. This amount represents the original cost of the assets and is
considerably less than their present value. Depreciation of general fixed assets is
not recognized in the City's accounting system.
Sanitation Fund
Net income for 1984 totaled $42,703, increasing retained earnings to $834,57 .
This reserve will be used for major capital expenditures in future years.
Utility Fund
The City's utility operation continued to show gains in operating revenues,
numbers of customers, and net income. The debt service coverage decreased to 2, 6
due to the debt requirements of the 1982-II and 1984 revenue bond issue .
Comparative data for the past three fiscal years are presented in the following
tabulation:
1984 1983 1982
Operating Revenues $26,277,830 $23,611,548 $16,549,721
Operating Income 8,866,252 7,079,293 6,292,796
Income Available for Debt Service 10,012,820 8,105,576 7,093,046
Annual Debt Service 4,066,427 2,288,214 1,492,660
Coverage (income available for debt
service divided by average annual debt) 2.46 3.54 4.75
During the year, $1,748,000 of regularly maturing revenue bonds were retired '1
the Utility Fund. In addition, $361,000 of general obligation bonds, serviced wi i
earnings of the Utility activities, were retired.
Economic Outlook
The City of College Station continues its strong growth pattern. Some of the
indications that point to the City's continued growth are:
1. There are continuing requirements for capital additions in our utility system,
streets, parks and office complexes. It was necessary to increase the tax rat-e
from $.31/100 to $.36/100 to service the new general obligation debt on the: ;
capital additions. All of this increase was applied to debt service.
2 Building permits have completed the downward portion of a projected five year
cycle. The next three years should produce an escalation in the numbers c
permits with the high year reaching as high as 140 million dollars. Th:
compares to the previous high of 108 million dollars in 1982.
3. Utility customers continue to increase at a steady pace. This is evidenced by
straight-line increase of 16,540 in 1982 to 18,400 in 1984. At this rate thel
should be approximately 22,000 by 1988.
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Page 6
4. Sales Tax growth has slowed due to the general conditions of the national and
state economies. It is expected that there will be a renewed growth due to
additional taxable items being added in the 1984 legislative session. It is
anticipated that when the economy turns upward, College Station will experience
a strong resurgence in sales tax growth.
Independent Audit
The City Charter requires an annual audit of the books of account, financial
records, and transactions of all administrative departments of the City by
independent certified public accountants selected by the City Council. This
requirement has been complied with and the auditor's opinion has been included in
this report.
Certificate of Conformance
The Government Finance Officers Association of the United States and Canada
(GFOA) awarded a Certificate of Conformance in Financial Reporting to the City of
College Station, Texas for its comprehensive annual financial report for the fiscal
year ended June 30, 1983.
In order to be awarded a Certificate of Conformance, a government must publish
an easily readable and efficiently organized comprehensive annual financial report,
whose contents conform to program standards. Such reports must satisfy both
generally accepted accounting principles and applicable legal requirements.
A Certificate of Conformance is valid for a period of one year only. We believe
our current report continues to conform to Certificate of Conformance Program
requirements, and we are submitting it to GFOA to determine its eligibility for
a certificate.
Acknowledgements
The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the
Finance Department. I would like to express my appreciation to all members of the
Department who assisted and contributed to its preparation. I would also like to
thank the Mayor and City Council for their interest and support in planning and
conducting the financial operation of the City in a responsible and progressive
manner.
Respectfully Submitt-d,
t•f.,//1 l OZ)a, lk t,
!
North B. Bardell A. E. Va Dever, Jr.
City Manager Assistant • • .ngage
Director of Finance
AEV/cdb
- 9 -
Certificate
of
Conformance
in Financial
Reporting
• Presented to
City of
College Station, Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended •
June 30, 1983
A Certificate of Conformance in Financial Reporting is
presented by the Government Finance Officers Association
of the United States and Canada to governmental units
and public employee retirement systems whose comprehensive
annual financial reports (CAFR's) are judged to substantially
conform to program standards.
W UM1[0STAt `��' resident
arm
>es sue. s CiliCAGO
•
i#1.
Executive Director
— 10 —
Tarrow424 Drive
ColHereford, Lynch & Co.
(409) Station, Texas 77840
(409) 260-9816 Certified Public Accountants • A Professional Corporation
October 19, 1984
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
We have examined the combined financial statements of the City of College Station
and its combining and individual fund financial statements as of and for the year
ended June 30, 1984, as listed in the table of contents. Our examination was made
• in accordance with generally accepted auditing standards and, accordingly, includ-
ed such tests of the accounting records and such other auditing procedures as we
considered necessary in the circumstances.
In our opinion, the combined financial statements referred to above present fairly
the financial position of the City of College Station at June 30, 1984, and the
results of its operations and the changes in financial position of its proprietary
• fund types and similar trust funds for the year then ended, in conformity with
generally accepted accounting principles. Also, in our opinion, the combining and
individual fund financial statements referred to above present fairly the
financial position of the individual funds of the City of College Station at
June 30, 1984, their results of operations, and the changes in financial position
of individual proprietary funds for the year ended, in conformity with generally
accepted accounting principles.
Our examination was made for the purpose of forming an opinion on the combined
financial statements taken as a whole and on the combining and individual fund
financial statements. The accompanying financial information listed as special
schedules in the table of contents is presented for purposes of additional
analysis and is not required for fair presentation of the combined financial
statements of the City of College Station. The information has been subjected to
the auditing procedures applied in the examination of the combined, combining, and
individual fund financial statements and, in our opinion, is fairly stated in all
material respects in relation to the combined financial statements taken as a
whole.
Information contained in the statistical tables as listed in the table of contents
has not been subjected to the auditing procedures applied in the examination of
the combined, combining, and individual fund financial statements and therefore,
we do not express any opinion concerning them.
Sincerely,
HEREFO , LYNCH & CO. , P. C. •
Other Locations: Cleveland,Texas Conroe,Texas Houston,Texas Huntsville,Texas.
Members of the American Institute of Certified Public Accountts
(This page intentionally left blank)
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CITY OF COLLEGE STATION
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
JUNE 30, 1984 Exhibit 1
Page 1 of 2
Governmental Fund Types
Special Debt Capital
ASSETS General Revenue Service Projects
Cash on Hand and in Bank $ 228,242 $274,773 $ 29,981 $ 398,844
Certificates of Deposit 1,843,000 -0- 1,475,485 2,465,000
U. S. Treasury Bills -0- -0- -0- 12,325,002
Receivables (Net, Where Applicable,
of Allowances for Uncollectibles) :
Delinquent Taxes (Note 2) 20,118 -0- 148,377 -0-
Accounts -0- -0- -0- -0-
Paving Assessments 92,527 -0- -0- -0-
Accrued Interest 19,452 -0- 51,776 171,849
Ambulance Services 25,786 -0- -0- -0-
Cemetery Plot Sales 2,770 -0- -0- -0-
Other 68,175 -0- -0- 24,931
Due From Other Funds 320,196 -0- 36,537 919,246
Due From Other Governments -0- 154,869 -0- 256,014
Inventories 82,578 -0- -0- -0-
Prepaid Expenses 48,822 -0- -0- -0-
Restricted Assets:
Cash in Bank -0- -0- -0- -0-
Certificates of Deposit -0- -0- -0- -0-
U. S. Treasury Bills -0- -0- -0- -0-
Accrued Interest Receivable -0- -0- -0- -0-
Loan Receivable -0- -0- -0- -0-
Due From Other Funds -0- -0- -0- -0-
Inventories -0- -0- -0- -0-
Fixed Assets (Note 3) -0- -0- -0- -0-
Accumulated Depreciation -0- -0- -0- -0-
Deferred Charges (Note 5) -0- -0- -0- -0-
Amount Available for Retirement of
General Long-Term Debt -0- -0- -0- -0-
Amount to be Provided for Retirement
of General Long-Term Debt -0- -0- -0- -0-
TOTAL ASSETS: $2.751.666 $429.642 $1.742.156 $16.560.886
See accompanying notes to financial statements.
• - 14 -
Account Group
Proprietary Fiduciary General General
Fund Type Fund Type Fixed Long-Term Memorandum
Enterprise Trusts Assets Debt Totals
$ 1,375,331 $ 4,222 $ -0- $ -0- $ 2,311,393
1,850,000 42,000 -0- -0- 7,675,485
-0- -0- -0- -0- 12,325,002
-0- -0- -0- -0- 168,495
1,537,891 -0- -0- -0- 1,537,891
-0- -0- -0- -0- 92,527
25,380 642 -0- -0- 269,099
-0- -0- -0- -0- 25,786
-0- -0- -0- -0- 2,770
-0- -0- -0- -0- 93,106
225,768 222,861 -0- -0- 1,724,608
-0- -0- -0- -0- 410,883
860,144 -0- -0- -0- 942,722
21,274 -0- -0- -0- 70,096
241,259 -0- -0- -0- 241,259
8,711,000 -0- -0- -0- 8,711,000
23,006,044 -0- -0- -0- 23,006,044
472,472 -0- -0- -0- 472,472
552,807 -0- -0- -0- 552,807
4,028 -0- -0- -0- 4,028
143,647 -0- -0- -0- 143,647
42,188,762 -0- 24,364,627 -0- 66,553,389
(6,893,934) -0- -0- -0- (6,893,934)
664,639 -0- -0- -0- 664,639
-0- -0- -0- 1,478,640 1,478,640
-0- -0- -0- 29, 195,598 29,195,598
$74.986.512 $269.725 $24.364.627 $30.674.238 $151.779.452
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CITY OF COLLEGE STATION
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
JUNE 30, 1984 Exhibit 1
Page 2 of 2
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
LIABILITIES
Accounts Payable $ 278,951 $ 14,771 $ 1,250 $ 271,718
Sales Tax Payable 582 -0- -0- -0-
Retainage Payable - Contractors -0- -0- -0- 109,592
Due to Other Funds 243,452 182,271 113,623 919, 183
Matured Interest Coupons Payable -0- -0- 266 -0-
Liabilities Payable From
Restricted Assets:
Construction Contracts and
Retainages Payable -0- -0- -0- -0-
Accrued Revenue Bond Interest Payable -0- -0- -0- -0-
Matured and Currently Maturing
Portion of Revenue Bonds (Note 4) -0- -0- -0- -0-
Due to Other Funds -0- -0- -0- -0-
Customers' Meter Deposits -0- -0- -0- -0-
Refundable Deposits 25,436 -0- -0- -0-
Deferred Revenues 189,363 -0- 148,377 -0-
Revenue Bonds Payable (Net of
Currently Maturing Portion) (Note 4) -0- -0- -0- -0-
General Obligation Bonds Payable (Note 4) -0- -0- -0- -0-
Certificates of Obligation
Payable (Note 4) -0- -0- -0- -0-
Notes Payable -0- -0- -0- -0-
Total Liabilities $ 737,784 $197,042 $ 263,516 $ 1,300,493
FUND EQUITY
Contributed Capital $ -0- $ -0- $ -0- $ -0-
Investment in General Fixed Assets -0- -0- -0- -0-
Retained Earnings:
Reserved for Non-Current Loans -0- -0- -0- -0-
Reserved per Revenue Bond Indentures -0- -0- -0- -0-
Unreserved -0- -0- -0- -0-
Fund Balance:
Reserved for Encumbrances 17,227 30,000 -0- 113,667
Reserved for Prepaid Items 47,279 -0- -0- -0-
Reserved for General Fixed Assets 262,421 -0- -0- 14,227,517
Reserved for Utility Fixed Assets -0- -0- -0- 169,519
Reserved for Debt Service -0- -0- 1,478,640 -0-
Reserved for Firemen's Relief
& Retirement -0- -0- -0- -0-
Reserved for Cemetery Perpetual Care -0- -0- -0- -0-
Reserved for Employee Benefits -0- -0- -0- -0-
Unreserved - Undesignated 1,686,955 202,600 -0- 749,690
Total Fund Equity $2,013,882 $232,600 $1,478,640 $15,260,393
Commitments and Contingent Liabilities
(Notes 6, 7, and 9)
TOTAL LIABILITIES AND FUND EQUITY: $2.751.666 $429.642 $1.742.156 $16.560.886
See accompanying notes to financial statements.
- 16 -
Account Groups
Proprietary Fiduciary General General
Fund Type Fund Type Fixed Long-Term Memorandum
Enterprise Trusts Assets Debt Totals
$ 1,605,262 $ -0- $ -0- $ -0- $ 2,171,952
41,930 -0- -0- -0- 42,512
-0- -0- -0- -0- 109,592
249,725 -0- -0- -0- 1,708,254
-0- -0- -0- -0- 266
1,349,914 -0- -0- -0- 1,349,914
778,869 -0- -0- -0- 778,869
2,050,000 -0- -0- -0- 2,050,000
20,382 -0- -0- -0- 20,382
1,390,072 -0- -0- -0- 1,390,072
-0- -0- -0- -0- 25,436
1,224 -0- -0- -0- 338,964
37,560,000 -0- -0- -0- 37,560,000
-0- -0- -0- 27,480,000 27,480,000
-0- -0- -0- 3,177,114 3,177,114
-0- -0- -0- 17,124 17,124
$45,047,378 $ -0- $ -0- $30,674,238 $ 78,220,451
$10,242,178 $ -0- $ -0- $ -0- $ 10,242,178
-0- -0- 24,364,627 -0- 24,364,627
552,807 -0- -0- -0- 552,807
1,589,050 -0- -0- -0- 1,589,050
17,555,099 -0- -0- -0- 17,555,099
-0- -0- -0- -0- 160,894
-0- -0- -0- -0- 47,279
-0- -0- -0- -0- 14,489,938
-0- -0- -0- -0- 169,519
-0- -0- -0- -0- 1,478,640
-0- 298 -0- -0- 298
-0- 47,048 -0- -0- 47,048
-0- 222,379 -0- -0- 222,379
-0- -0- -0- -0- 2,639,245
$29,939,134 $269,725 $24,364,627 $ -0- $ 73,559,001
$74.986.512 $269.725 $24.364.627 $30.674.238 $151.779.452
- 17 -
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES -
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1984
Exhibit 2
Governmental Fund Type
Special Debt Capital
REVENUES: General Revenue Service Projects
Taxes (Note 2) $ 3,068,813 $ 341,663 $2,552,746 $ -0-
Licenses 5,234 -0- -0- -0-
Permits 181,850 -0- -0- -0-
Service Fees 7,483 -0- -0- -0-
Fines 342,761 -0- -0- -0-
Certificates 5,981 -0- -0- -0-
City Services Provided 269,094 -0- -0- -0-
Intergovernmental -0- 614,271 -0- 1,094,282
Penalty & Interest on
Delinquent Taxes -0- -0- 19,606 -0-
Miscellaneous 2,432,205 69,296 106,490 1,105,128
Total Revenues $ 6,313,421 $1,025,230 $2,678,842 $ 2,199,410
EXPENDITURES:
Current:
Administration $ 997,237 $ -0- $ -0- $ -0-
Finance 1,284,766 -0- -0- -0-
Public Service 1,331,869 -0- -0- -0-
Police 2,289,774 -0- -0- -0-
Fire 1,869,004 -0- -0- -0-
Engineering 920,143 -0- -0- -0-
Parks 1,238,709 -0- -0- -0-
Miscellaneous 34,863 -0- -0- 629,921
Culture & Recreation -0- 432,950 -0- -0-
Debt Service:
Principal Retirement -0- -0- 1,547,007 -0-
Interest and Fiscal Charges -0- -0- 1,946,640 -0-
Capital Outlay -0- -0- -0- 4,876,278
Total Expenditures $ 9,966,365 $ 432,950 $3,493,647 $ 5,506,199
Excess (Deficiency) of
Revenues Over Expenditures $(3,652,944) $ 592,280 $ (814,805) $(3,306,789)
OTHER FINANCING SOURCES (USES) :
Proceeds From General
Obligation Bonds $ -0- $ -0- $ -0- $ 8,630,000
Proceeds From Certificates
of Obligation -0- -0- -0- 1,233,000
Operating Transfers In 3,426,900 -0- 1,337,500 215,167
Operating Transfers Out (54,824) (556,523) -0- (862,642)
Total Other Financing
Sources (Uses) $ 3,372,076 $(556,523) $1,337,500 $ 9,215,525
Excess (Deficiency) of Revenues
and Other Financing Sources
Over Expenditures and
Other Uses $ (280,868) $ 35,757 $ 522,695 $ 5,908,736
Fund Balance at Beginning of
Year 2,294,750 196,843 955,945 9,351,657
FUND BALANCES: S 2.013.882 $ 232.600 11,478.640 $15.260.393
See accompanying notes to financial statements.
- 18 -
Fiduciary
Fund Type
Expendable Memorandum
Trust Totals
$ -0- $ 5,963,222
-0- 5,234
-0- 181,850
-0- 7,483
-0- 342,761
-0- 5,981
-0- 269,094
-0- 1,708,553
-0- 19,606
418,144 4,131,263
$418,144 $12,635,047
$ -0- $ 997,237
-0- 1,284,766
-0- 1,331,869
-0- 2,289,774
-0- 1,869,004
-0- 920,143
-0- 1,238,709
-0- 664,784
251,650 684,600
-0- 1,547,007
-0- 1,946,640
-0- 4,876,278
$251,650 $19,650,811
$166,494 $(7,015,764)
$ -0- $ 8,630,000
-0- 1,233,000
-0- 4,979,567
-0- (1,473,989)
$ -0- $13,368,578
$166,494 $ 6,352,814
102,933 12,902, 128
$269.427 $19.254.942
- 19 -
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES -
BUDGET (GAAP BASIS) AND ACTUAL
GENERAL AND SPECIAL REVENUE FUND TYPES
FOR THE YEAR ENDED JUNE 30, 1984 Exhibit 3
General Fund
Variance,
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes $ 3,141,000 $ 3,068,813 $ (72,187)
Licenses 4,785 5,234 449
Permits 235,500 181,850 (53,650)
Service Fees 13,500 7,483 (6,017)
Fines 510,000 342,761 (167,239)
Certificates 2,150 5,981 3,831
City Services Provided 214,700 269,094 54,394
Intergovernmental -0- -0- -0-
Miscellaneous 2,258,781 2,432,205 173,424
Total Revenues $ 6,380,416 $ 6,313,421 $ (66,995)
EXPENDITURES:
Current:
Administration $ 1,027,440 $ 997,237 $ 30,203
Finance 1,433,087 1,284,766 148,321
Public Service 1,580,226 1,331,869 248,357
Police 2,680,735 2,289,774 390,961
Fire 1,990,272 1,869,004 121,268
Engineering 1,098,832 920, 143 178,689
Parks 1,241,921 1,238,709 3,212
Miscellaneous 62,826 34,863 27,963
Culture and Recreation -0- -0- -0-
Total Expenditures $11,115,339 $ 9,966,365 $1,148,974
Excess (Deficiency) of Revenues
Over Expenditures $(4,734,923) $(3,652,944) $1,081,979
OTHER FINANCING SOURCES (USES) :
Operating Transfers In $ 3,637,917 $ 3,426,900 $ (211,017)
Operating Transfers Out (50,000) (54,824) (4,824)
Total Other Financing Sources (Uses) $ 3,587,917 $ 3,372,076 $ (215,841)
Excess (Deficiency) of Revenues and
Other Sources Over Expenditures
and Other Uses $(1,147,006) $ (280,868) $ 866,138
Fund Balance at Beginning of Year 2,294,750 2,294,750 -0-
FUND BALANCES: $ 1.147.744 $ 2.013,882 $ 866.138
See accompanying notes to financial statements.
- 20 -
Special Revenue Fund Memorandum Totals '
Variance, Variance,
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable) .
$ 385,000 $ 341,663 $(43,337) $ 3,526,000 $ 3,410,476 $ (115,524)
-0- -0- -0- 4,785 5,234 449
-0- -0- -0- 235,500 181,850 (53,650)
-0- -0- -0- 13,500 7,483 (6,017)
-0- -0- -0- 510,000 342,761 (167,239)
-0- -0- -0- 2, 150 5,981 3,831
-0- -0- -0- 214,700 269,094 54,394
600,000 614,271 14,271 600,000 614,271 14,271
-0- 64,460 64,460 2,258,781 2,496,665 237,884
$ 985,000 $1,020,394 $ 35,394 $ 7,365,416 $ 7,333,815 $ (31,601)
$ -0- $ -0- $ -0- $ 1,027,440 $ 997,237 $ 30,203
-0- -0- -0- 1,433,087 1,284,766 148,321
-0- -0- -0- 1,580,226 1,331,869 248,357
-0- -0- -0- 2,680,735 2,289,774 390,961
-0- -0- -0- 1,990,272 1,869,004 121,268
-0- -0- -0- 1,098,832 920, 143 178,689
-0- -0- -0- 1,241,921 1,238,709 3,212
-0- -0- -0- 62,826 34,863 27,963
479,001 430,054 48,947 479,001 430,054 48,947
$ 479,001 $ 430,054 $ 48,947 $11,594,340 $10,396,419 $1,197,921
$ 505,999 $ 590,340 $ 84,341 $(4,228,924) $(3,062,604) $1,166,320
$ -0- $ -0- $ -0- $ 3,637,917 $ 3,426,900 $ (211,017)
(615,999) (556,523) 59,476 (665,999) (611,347) 54,652
$(615,999) $ (556,523) $ 59,476 $ 2,971,918 $ 2,815,553 $ (156,365)
$(110,000) $ 33,817 $143,817 $(1,257,006) $ (247,051) $1,009,955
196,296 196,296 -0- 2,491,046 2,491,046 -0-
$ 86.296 $ 230.113 $143.817 $ 1.234.040 $ 2.243.995 $1.009.955
- 21 -
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN
RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES
AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1984 Exhibit 4
Fiduciary
Proprietary Fund Type Fund
Enterprise Type
Utility Sanitation Pension Memorandum
Fund Fund Trust Totals
OPERATING REVENUES:
Charges for Services $26,277,830 $1,162,020 $ -0- $27,439,850
Contributions -0- -0- 3,910 3,910
Total Operating Revenues $26,277,830 $1,162,020 $ 3,910 $27,443,760
OPERATING EXPENSES:
Salaries and Benefits $ 1 ,678,627 $ 558,480 $ 3,975 $ 2,241,082
Supplies 291,010 45,241 -0- 336,251
Building Maintenance 287,152 2,096 -0- 289,248
Equipment Maintenance 93,311 71,368 -0- 164,679
• Services 11,685,720 27,175 -0- 11,712,895
Sundry 35,485 10,309 -0- 45,794
Administrative Transfers 2,077,281 -0- -0- 2,077,281
Depreciation 1, 146,568 307,311 -0- 1,453,879
Bad Debts 105,936 -0- -0- 105,936
Inventory Adjustment 10,488 -0- -0- 10,488
Total Operating Expenses $17,411,578 $1,021,980 $ 3,975 $18,437,533
OPERATING INCOME: $ 8,866,252 $ 140,040 $ (65) $ 9,006,227
NONOPERATING REVENUES (EXPENSES) :
Interest Earnings $ 1,895,706 $ 22,044 $ 103 $ 1,917,853
Miscellaneous Fees -0- (2,553) -0- (2,553)
Revenue Bond Interest (1,971,123) -0- -0- (1,971,123)
Amortization of Bond Issuance Costs (28,384) -0- -0- (28,384)
Loss on Disposal of Equipment -0- (62,242) -0- (62,242)
Contribution to Brazos
Beautiful, Inc. -0- (10,325) -0- (10,325)
Total Nonoperating Revenues
(Expenses) $ (103,801) $ (53,076) $ 103 $ (156,774)
Income Before Operating
Transfers $ 8,762,451 $ 86,964 $ 38 $ 8,849,453
Operating Transfers In -0- 4,790 -0- 4,790
Operating Transfers Out (3,461,317) (49,051) -0- (3,510,368)
NET INCOME: $ 5,301,134 $ 42,703 $ 38 $ 5,343,875
Retained Earnings/Fund Balances
at Beginning of Year 13,561,243 791,876 260 14,353,379
RETAINED EARNINGS/FUND BALANCES
AT END OF YEAR: $18.862.377 $ 834.579 $ 298 $19.697.254
See accompanying notes to financial statements.
- 22 -
CITY OF COLLEGE STATION
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1984 Exhibit 5
Fiduciary
Proprietary Fund Type Fund
Enterprise Type
Utility Sanitation Pension Memorandum
Fund Fund Trust Totals
SOURCES OF WORKING CAPITAL:
Operations:
Net Income $ 8,866,252 $140,040 $ (65) $ 9,006,22/
Items Not Requiring Working Capital:
Depreciation 1,146,568 307,311 -0- 1,453,879
Amortization of Deferred Charges 4,000 -0- -0- 4,000
Working Capital Provided by Operations $10,016,820 $447,351 $ (65) $10,464,106
Interest Earnings 1,895,706 22,044 103 1,917,853
Issuance of Long-Term Debt 17,380,000 -0- -0- 17,380,000
Operating Transfers In -0- 4,790 -0- 4,790
Contribution of Capital 398,877 -0- -0- 398,877
Total Sources of Working Capital $29,691,403 $474,185 $ 38 $30,165,626
APPLICATIONS OF WORKING CAPITAL:
Acquisition of Property, Plant,
and Equipment $ 6,412,511 $257,096 $ -0- $ 6,669,607
Reduction of Long-Term Debt 2,050,000 -0- -0- 2,050,000
Payment of Bond Issuance Costs 81,425 -0- -0- 81,425
Payment of Miscellaneous Fees -0- 2,553 -0- 2,553
Revenue Bond Interest Expense 1,971,123 -0- -0- 1,971,123
Net Increase in Restricted Assets 14,294,641 -0- -0- 14,294,641
Contribution to Brazos Beautiful, Inc. -0- 10,325 -0- 10,325
Operating Transfers 3,461,317 49,051 -0- 3,510,368
Total Applications of Working
Capital $28,271,017 $319,025 $ -0- $28,590,042
NET INCREASE (DECREASE)
IN WORKING CAPITAL: $ 1.420.386 $155.160 $ 38 $ 1.575.584
ELEMENTS OF NET INCREASE (DECREASE)
IN WORKING CAPITAL:
Cash $ 915,551 $ 40,389 $ 38 $ 955,978
Certificates of Deposit 600,000 100,000 -0- 700,000
Accounts Receivable 329,013 11,208 -0- 340,221
Due from Other Funds 133,679 5,840 -0- 139,519
Inventories 126,103 6,195 -0- 132,298
Prepaid Expenses (12,483) 1,493 -0- (10,990)
Accounts Payable (645,746) (13,467) -0- (659,213)
Sales Tax Payable 43,886 (159) -0- 43,727
Due to Other Funds (69,617) 3,661 -0- (65,956)
NET INCREASE (DECREASE)
IN WORKING CAPITAL) $ 1.420.386 $155.160 $ 38 $ 1.575.584
See accompanying notes to financial statements.
- 23 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 1 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
The City of College Station was incorporated in October, 1938. The City
operates under a Council-Manager form of government and provides the
following services as authorized by its charter: public safety (police and
fire) , highways and streets, sanitation, utilities, health and social
services, culture-recreation, public improvement, planning and zoning, and
general administrative services.
The accounting policies of the City of College Station conform to generally
accepted accounting principles as applicable to governments. The following
is a summary of the more significant policies:
A) FUND ACCOUNTING:
The accounts of the City are organized on the basis of funds and account
groups, each of which is considered a separate accounting entity. The
operations of each fund are accounted for with a separate set of
self-balancing accounts that comprise its assets, liabilities, fund
equity, revenues, and expenditures or expenses, as appropriate.
Government resources are allocated to and accounted for in individual
funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled. The various funds
are grouped, in the financial statements in this report, into six
generic fund types and three broad fund categories as follows:
Governmental Funds
General Fund - The General Fund is the general operating fund of the
City. It is used to account for all financial resources except those
required to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for
the proceeds of specific revenue sources (other than special assess-
ments, expendable trusts, or major capital projects) .
Debt Service Funds - Debt Service Funds are used to account for the
accumulation of resources for, and the payment of, general long-term
debt principal, interest, and related costs.
Capital Projects Funds - Capital Projects Funds are used to account for
financial resources to be used for the acquisition or construction of
major capital facilities (other than those financed by proprietary
funds).
Proprietary Funds
Enterprise Funds - Enterprise Funds are used to account for operations
(a) that are financed and operated in a manner similar to private
business enterprises - where the intent of the governing body is that
the costs (expenses, including depreciation) of providing goods or
services to the general public on a continuing basis are to be financed
or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned,
- 24 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 2 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Proprietary Funds
expenses incurred, and/or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other
purposes.
Fiduciary Funds
Trust Funds - Trust Funds are used to account for assets held by the
City in a trustee capacity for private organizations and individuals.
These include Expendable Trusts and a Pension Trust. Pension Trust
Funds are accounted for in essentially the same manner as proprietary
funds since capital maintenance is critical. Expendable Trust Funds are
accounted for in essentially the same manner as governmental funds.
B) FIXED ASSETS AND LONG-TERM LIABILITIES:
The accounting and reporting treatment applied to the fixed assets and
long-term liabilities associated with a fund are determined by its
measurement focus. All governmental funds and expendable trust funds
are accounted for on a spending or "financial flow" measurement focus.
This means that only current assets and current liabilities are general-
ly included on their balance sheets. Their reported fund balance (net
current assets) is considered a measure of "available spendable re-
sources." Governmental fund operating statements present increases
(revenues and other financing uses) in net current assets. Accordingly,
they are said to present a summary of sources and uses of "available
spendable resources" during a period.
Fixed assets used in governmental fund type operations (general fixed
assets) are accounted for in the General Fixed Assets Account Group,
rather than in governmental funds. Public domain ("infrastructure")
general fixed assets consisting of certain improvements other than
buildings, including roads, bridges, curbs and gutters, streets and
sidewalks, drainage systems, and lighting systems, are capitalized along
with other general fixed assets. No depreciation has been provided on
general fixed assets.
All fixed assets are valued at historical costs or estimated historical
cost if actual historical cost is not available. Donated fixed assets
are valued at their estimated fair value on the date donated.
Long-term liabilities expected to be financed from governmental funds
are accounted for in the General Long-Term Debt Account Group, not in
the governmental funds.
The two account groups are not "funds." They are concerned only with
the measurement of financial position. They are not involved with
measurement of results of operations.
- 25 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 3 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Because of their spending measurement focus, expenditures recognition
for governmental fund types is limited to exclude amounts represented by
noncurrent liabilities. Since they do not effect net current assets,
such long-term amounts are not recognized as governmental fund type
expenditures or fund liabilities. They are instead reported as liabil-
ities in the General Long-Term Debt Account Group.
All proprietary funds and nonexpendable trust and pension trust funds
are accounted for on a cost of services or "capital maintenance" mea-
surement focus. This means that all assets and all liabilities (whether
current or noncurrent) associated with their activity are included on
their balance sheets. Their reported fund equity (net total assets) is
segregated into contributed capital and retained earnings components.
Proprietary fund type operating statements present increases (revenues)
and decreases (expenses) in net total assets.
Depreciation of all exhaustible fixed assets used by proprietary funds
is charged as an expense against their operations. Accumulated depre-
ciation is reported on proprietary fund balance sheets. Depreciation
has been provided over the estimated useful lives using the straight
line method. The estimated useful lives are as follows:
Utility Systems 25 - 40 Years
Building & Improvements 5 - 50 Years
Equipment 3 - 10 Years
C) BASIS OF ACCOUNTING:
Basis of accounting refers to when revenues and expenditures or expenses
are recognized in the accounts and reported in the financial statements.
Basis of accounting relates to the timing of the measurement made,
regardless of the measurement focus applied.
All governmental funds and expendable trust funds are accounted for
using the modified accrual basis of accounting. Under the modified
accrual basis, revenues are recorded when susceptible to accrual, i.e. ,
both measurable and available. Available means collectible within the
current period or soon enough thereafter to be used to pay liabilities
of the current period. Expenditures are generally recognized under the
modified accrual basis of accounting when the related fund liability is
incurred. Exceptions to this general rule include: (1) accumulated
unpaid vacation and sick pay which are not accrued; and (2) principal
and interest on general long-term debt which are not recognized when
due.
In applying the susceptible to accrual concept to intergovernmental
revenues, the legal and contractual requirements of the numerous indi-
vidual programs are used as guidance. There are, however, essentially
two types of these revenues. In one, monies must be expended on the
specific purpose or project before any amounts will be paid to the City;
therefore, revenues are recognized based upon the expenditures recorded.
- 26 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 4 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
In the other, monies are virtually unrestricted as to purpose of expen-
diture and are usually revocable only for failure to comply with
prescribed compliance requirements. These resources are reflected as
revenues at the time of receipt or earlier if the susceptible to accrual
criteria are met.
Property tax revenues are recognized when levied. Abatements and
noncurrent receivables are recorded as deferred revenue.
Licenses and permits, charges for services (except utility and sanita-
tion services) , fines and forfeits, and miscellaneous revenues (except
investment earnings) are recorded as revenues when received in cash
because they are generally not measurable until actually received.
Charges for utility and sanitation services are recorded as revenues
when billed, except at year end when unbilled utility service
receivables are recorded. Investment earnings are recorded as earned
since they are measurable and available.
The current portion of paving assessments (included in general fund) are
recorded as revenues in the year the assessments are levied. Annual
installments not yet payable are reflected as paving assessment
receivables, however, the revenue recognition criteria has not been met.
Noncurrent installments are reported as deferred revenue.
The accrual basis of accounting is used by the Proprietary Funds and
Pension Trust Funds. Their revenues are recognized when they are
earned, and their expenses are recognized when they are incurred.
D) BUDGETS AND BUDGETARY ACCOUNTING:
The city follows these procedures in establishing the budgetary data
reflected in the financial statements:
1) Prior to June 1, the City Manager submits to the City Council a
proposed operating budget for the fiscal year commencing the follow-
ing July 1. The operating budget includes proposed expenditures and
the means of financing them.
2) All budget requests are compiled by the Finance Department and
presented to the Mayor and City Council for review together with
comparative and supporting data.
3) Public hearings are properly advertised and conducted at City Hall
for taxpayer comments.
4) Prior to June 28, the budget is legally enacted through passage of
an ordinance.
- 27 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 5 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
5) The City Manager is authorized to transfer budgeted amounts between
departments within any fund; however, any revisions that alter the
total expenditures of any fund must be approved by the City Council.
An amount is also budgeted each year for contingencies which may
arise. The City Manager is authorized to make budget transfers of
contingencies if the amount does not exceed $5,000. Transfers in
excess of $5,000 require Council approval.
6) Over-expenditures are prohibited by Charter. Appropriations which
have not been expended or lawfully encumbered lapse at the end of
the budget year.
7) Formal budgetary integration is employed as a management control
device during the year for the General Fund, Special Revenue Funds,
and Enterprise Funds with one exception. One Special revenue fund,
created solely to account for citizen contributions used for
juvenile education programs, is not budgeted. The contributions are
very small and their use is administered by the police department.
Exhibit 3 therefore includes only the legally budgeted special
revenue funds - revenue sharing and hotel/motel tax funds. Formal
Budgetary integration is not employed for Debt Service Funds and
Capital Project Funds because effective budgetary control is
alternatively achieved through general obligation bond indenture
provisions and legally binding construction contracts, respectively.
8) Budgets for the General and all budgeted Special Revenue Funds are
adopted on a basis consistent with generally accepted accounting
principles (GAAP) . Budgets for Enterprise Funds are utilized for
planning, control and evaluation purposes. They are adopted on a
basis consistent with GAAP except that bond principal payments and
fixed asset acquisitions are treated as expenditures.
Budgeted amounts are as originally adopted, or as amended by the City
Council prior to June 28, 1984. Individual amendments were not material
in relation to the original appropriations which were amended.
E) ENCUMBRANCES:
Encumbrance accounting, under which purchase orders, contracts, and
other commitments for the expenditure of monies are recorded in order to
reserve that portion of the applicable appropriation, is employed as an
extension of formal budgetary integration in the General Fund, Special
Revenue Funds and Capital Project Funds. Encumbrances outstanding at
year end are reported as reservations of fund balances since they do not
constitute expenditures or liabilities.
F) INVESTMENTS:
Investments in time-deposit certificates and U.S. Treasury Bills are
stated at cost.
- 28 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 6 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
G) INVENTORY
Inventory is valued at cost (first-in, first-out) . Inventory in the
General and Enterprise Funds consists of expendable supplies held for
consumption. The cost is recorded as an expenditure at the time indi-
vidual inventory items are consumed.
H) ADVANCE TO OTHER FUNDS:
Current portions of long-term interfund loans receivable (reported in
"Due from" asset accounts) are considered "available spendable
resources."
I) EMPLOYEES' RETIREMENT PLAN - CURRENT CITY EMPLOYEES:
All City employees under age 55 who have at least ninety days of service
as a permanent, full-time City employee, are eligible for coverage under
the Texas Municipal Retirement System.
An amount equal to five percent of the employee's base salary is con-
tributed to the plan by the participant, and the City contributes an
amount equal to ten percent of the employee's base salary. Covered
employees do not become vested in program benefits until completing ten
years of service.
The plan is totally administered by the Texas Municipal Retirement
System. It covers numerous municipalities within the state.
Although the maximum contribution by the City of College Station is ten
percent of the employee's salary, the actual contribution percentage is
computed annually utilizing the unit cost method. The contribution made
during the fiscal year ended June 30, 1984 was $320,465.
According to actuarial valuations supplied by the Texas Municipal
League, the following is a statement of assets and liabilities of the
City of College Station's employee retirement plan on December 31, 1983:
Assets and Unfunded Accrued Liabilities
Assets Held by T.M.R.S. $2,885,319
Unfunded Accrued Liabilities 1,407,380
Total Assets and Unfunded Accrued Liabilities $4.292.699
Liabilities
Accrued Liabilities For Prior Service Benefits For:
a. Present Members $1,083,643
b. Annuitants 333,755
Accrued Liability For Current Service Benefits 2,875,301
Total Liabilities $4.292.699
The actuarial present value of vested accrued benefits is $3,492,354 (to
be funded over a 25 year period beginning January, 1984) .
- 29 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 7 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
J) EMPLOYEES' RETIREMENT PLAN - FIREMEN'S RELIEF AND RETIREMENT:
Prior to 1968, the City's firemen were all volunteers and the firemen's
facilities were maintained on the Texas A & M University campus. In
1968, a full-time firemen force was hired by the City.
The State of Texas requires that all volunteer firemen who served twenty
years and reached the age of 55 years be paid a monthly benefit
(currently $25 per month) . Also, after their deaths, their benefi-
• ciaries are to receive monthly benefits (currently $16.66 per month).
Prior to 1981, the state contributed fifty percent of the required
benefits to the City. However, beginning in the fiscal year ending
June 30, 1982, the state ceased making such contributions. As a result,
the City will now be responsible for one hundred percent of the benefits
paid.
The City maintains no list of future eligible recipients, but it is
estimated that there are less than five of the ex-volunteers who will
become eligible in the future. Therefore, the potential liability for
future benefit payments to these volunteer firemen is an immaterial
amount.
Presently, the benefits are funded out of the City's General Fund. The
contributions made by the City during the year ended June 30, 1984
equalled $3,900.
K) OTHER EMPLOYEE BENEFITS:
Employees are credited with vacation at rates from ten to fifteen days
per year, depending upon length of service. Carryover of unused
vacation time from one year to the next is allowed for a maximum of two
years. If an employee terminates, he is compensated for any accrued
vacation not taken (up to the two year maximum) .
Employees are credited with sick leave at the rate of one day per month
and are allowed to accumulate up to 120 days. Payment for unused
accumulated sick leave is not made to employees by the City.
The City of College Station offers, as an additional benefit to employ-
ees, a major medical and term life insurance plan. The premium of full
time employees with at least ninety days of service is paid in full by
the City. Employees may add any number of dependents at their own cost.
At June 30, 1984 the liability for City employees' unpaid vacation and
sick leave was approximately $57,900 and $116,850, respectively, based
upon the salary and wage rates in effect at that date. The liability
for unpaid vacation is not accrued since payment of the compensation is
not probable nor can the amount be accurately calculated. The liability
for sick leave is not accrued since the obligation relates to rights
that do not vest and payment of the compensation is not probable.
- 30 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 8 of 17
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
L) TOTAL COLUMNS ON COMBINED STATEMENT - OVERVIEW:
Total columns on the Combined Statements - Overview are captioned
Memorandum Only to indicate that they are presented only to facilitate
financial analysis. Data in these columns do not present financial
position, results of operations, or changes in financial position in
conformity with generally accepted accounting principles. Neither are
such data comparable to a consolidation. Interfund eliminations have
not been made in the aggregation of this data.
NOTE 2 - PROPERTY TAX:
Property taxes attach as an enforceable lien on property as of January 1.
Taxes are levied on and payable July 1. The City bills and collects its
own property taxes. City property tax revenues are recognized when levied
to the extent that they result in current receivables.
The City is permitted by the State of Texas to levy taxes up to $2.50 per
$100 of assessed valuation for general governmental services and for the
payment of principal and interest on long-term debt. The combined current
tax rate to finance general governmental services and payment of principal
and interest on long-term debt for the year ended June 30, 1984 was $.31
per $100, which means that the City has a tax margin of $2. 19 per $100 and
could raise up to $18,432,594 additional a year from the present assessed
valuation of $841,670,967 before the limit is reached.
NOTE 3 - CHANGES IN GENERAL FIXED ASSETS:
A summary of changes in general fixed assets follows:
Balance Balance
July 1, 1983 Additions Deletions June 30, 1984
Land $ 2,913,706 $ 334,682 $ -0- $3,248,388
Buildings & Improvements 3,887,679 656,729 -0- 4,544,408
Machinery, Tools, Equip. 1,963,745 1,373,550 -0- 3,337,295
Motor Vehicles 1,197,826 114,453 92,045 1,220,234
Parks & Recreation Equip. 2,036,494 22,909 -0- 2,059,403
Paving Sidewalks & Streets 5,335,730 168,950 -0- 5,504,680
Construction in Progress 2,009,189 3,354,798 913,768 4,450,219
Total $19.344.369 $6.026.071 $ 1.005.813 $24.364.627
Construction in progress is composed of work on several parks, work on the
new City Hall expansion, and street improvements. Deletions removed from
this account during the year were for street and park improvements that
were completed during the year, and motor vehicles junked or sold.
- 31 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
.TTTNR 30, 1984. Page 9 of 17
NOTE 3 - CHANGES IN GENERAL FIXED ASSETS: (Continued)
A summary of proprietary fund type property, plant, and equipment at
June 30, 1984 follows:
Enterprise Fund
Utility Sanitation
Electric System $11,900,477 $ -0-
Water System 13,749,593 -0-
Sewer System 6,042,538 -0-
Automotive Equipment 623,890 487,173
Machinery, Tools, Equipment 315, 114 677,825
Computer Equipment 152,882 -0-
Land 1,364,702 55, 190
Construction in Progress 6,819,378 -0-
Total $40,968,574 $1,220,188
Less: Accumulated Depreciation (6,092,839) (801,095)
Net $34.875.735 $ 419.093
Construction in progress in the proprietary fund types consisted mainly of
work progressing on the City's water lines and new sewer plants. Mapping
projects were also under construction.
NOTE 4 - CHANGES IN LONG-TERM DEBT:
The following is a summary of general long-term debt transactions of the
City of College Station for the year ended June 30, 1984:
General Certificates
Obligation Revenue Notes Of
Bonds Bonds Payable Obligation Total
Long Term Debt
Payable
July 1, 1983 $20,240,000 $23,978,000 $25,686 $2,092,559 $ 46,336,245
Add: Long Term
Debt Issued:
1984 8,630,000 17,380,000 -0- -0- 26,010,000
Fire Truck -0- -0- -0- 440,000 440,000
Tourist &
Convention
Building -0- -0- -0- 400,000 400,000
Land - 35 Acres -0- -0- -0- 393,000 393,000
Less: Debt
Retired (1,390,000) (1,748,000) (8,562) (148,445) (3,295,007)
Long Term Debt
Payable
June 30, 1984 $27.480.000 $39.610.000 $17.124 $3.177.114 $70.284.238
- 32 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 10 of 17
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
Long-term debt at June 30, 1984 is comprised of the following individual
obligations:
General Obligation Bonds:
$840,000 1968 City Hall, Fire/Police Headquarters,
Street Improvements serial bonds due in annual
installments of $35,000 to $50,000 through
August 1, 1994; interest at 4.4 to 4.7 percent $ 480,000
$500,000 1971 Street Improvements serial bonds due in annual
installments of $25,000 through August 1, 1990; interest at
5.0 to 5.7 percent 175,000
$5,840,000 1976 Street Improvements; Electric, Water Works,
& Sewer Systems Improvements; Police, Fire, & Warehouse
Buildings; City Hall Expansion; Park Improvements; Civic
Center serial bonds due in annual installments of
$300,000 through August 15, 1996; interest at 4.0 to 6.0
percent 3,900,000
$3,525,000 1978 Series I - Issue balance of 1976 authori-
zation (see above) ; serial bonds due in annual installments
of $175,000 to $200,000 through February 1, 1998; interest
at 4.7 to 5.0 percent 2,475,000
$3,020,000 1978 Series II - Street Improvements; Police,
Fire, Warehouse Buildings; Park Improvements serial bonds
due in annual installments of $150,000 to $170,000 through
February 15, 1999; interest at 5. 15 to 5.8 percent 2,270,000
$1,500,000 1981 Series - Street Improvements; Construct and
Purchase Public Buildings; Park Improvement serial bonds
due in annual installments of $150,000 through February 15,
1991; interest at 8.75 to 10.75 percent 1,050,000
$2,705,000 1982 Series I - Street Improvements; Construct and
Purchase Public Buildings; Park Improvement serial bonds
due in annual installments of $275,000 through
February 15, 1992; interest at 9.75 to 11.75 percent 2,200,000
$6,590,000 1982 Series II - Street Improvements; Construct
and Purchase Public Buildings; Park Improvement serial
bonds due in annual installments of $300,000 to $475,000
through February 15, 2000; interest at 9.00 to 11.0 percent 6,300,000
$8,630,000 1984 Series - Street Improvements; Construct
Public Buildings; Park Improvements registered, serial bonds
due in annual installments of $130,000 to $450,000 through
February 1, 2004; interest at 9.00 to 11.0 percent 8,630,000
Total General Obligation Bonds $27,480,000
- 33 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 11 of 17
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
Revenue Bonds:
$600,000 1967 Water and Sewer System and Electric
Light and Power System Revenue Bonds; serial bonds
due in annual installments of $30,000 through February
1, 1989 at 3.60 to 3.65 percent interest $ 150,000
$800,000 1971 Utility System Revenue Bonds; serial bonds
due in annual installments of $40,000 through February 1,
1991 at 5.0 to 5.9 percent interest 280,000
$500,000 1973 Utility System Revenue Bonds; serial bonds
due in annual installments of $25,000 through February 1,
1993 at 5.0 to 5.2 percent interest 225,000
$3,000,000 1976 Utility System Revenue Bonds; seri-
al bonds due in annual installments of $150,000 to
$200,000 through February 1, 1997 at 4.0 to 6.0
percent interest 2,100,000
$6,145,000 1979 Utility System Revenue Bonds; seri-
al bonds due in annual installments of $275,000 to
$475,000 through February 1, 1998 at 5.25 to 7.25
percent interest 5,175,000
$3,000,000 1981 Utility System Revenue Bonds; seri-
al bonds due in annual installments of $300,000
through February 1, 1991 at 8.70 to 10.50 percent
interest 2,100,000
$4,220,000 1982 Utility System Revenue Bonds; seri-
al bonds due in annual installments of $425,000 through
February 1, 1992 at 10.00 to 12.00 percent interest 3,400,000
$9,325,000 1982 II Utility System Revenue Bonds;
serial bonds due in annual installments of $550,000
through February 1, 2000 at 8.50 to 10.50 percent interest 8,800,000
$17,380,000 1984 Utility System Revenue Bonds; registered,
serial bonds due in annual installments of $255,000 to
$1,375,000 through February 1, 2001 at 9.50 Lu 11.50
percent interest. 17,380,000
Total Revenue Bonds $39,610,000
Notes Payable:
$68,498 note dated April 17, 1978 to Liddie B.
Arnold for purchase of park land; Annual pay-
ments of $8,562 required through April 17, 1986
at 7 percent interest $ 17, 124
Total Notes Payable $ 17,124
- 34 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 12 of 17
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
Certificates of Obligation:
$208,000 for purchase of sanitary landfill site
dated June 8, 1981; annual payments of $41,600 re-
quired through June 8, 1986 at 5.97 percent interest $ 83,200
$284,063 for a sewage treatment plant dated July 24,
1981; annual payments of $28,406 required through
July 24, 1991 at 9.25 percent interest 227,251
$1,297,000 for purchase of site for sewage treat-
ment plant dated July 15, 1981; annual installment
payments of $173,642 (which include 12 percent in-
terest totaling $895,759) required through July 15,
1987 with a balloon payment of $1,150,908 July 15, 1988 1,258,835
$400,000 for College Station Civic Center dated
October 23, 1981; annual payments of $40,000 required
through October 23, 1991 at 11.00 percent interest 320,000
$91,380 for purchasing a motor grader dated November 30,
1981; annual payments of $18,276 required through
November 13, 1986 at 9.45 percent interest 54,828
$440,000 for purchasing an aerial ladder fire truck
dated April 17, 1984; annual installment payments of
$68,000 are required. Simple interest is calculated
annually at 60% of the prime rate and the balance of the
payment is applied to principal. Based on the current
prime rate of 13.00 percent, payments are due through
April 17, 1994 440,000
$400,000 for a building for the Tourist and Convention
Center dated June 11, 1984; annual installment payments
of $65,000 are required. Simple interest is calculated
annually at 57.5% of the prime rate and the balance of
the payment is applied to principal. Based on the current
prime rate of 13.00 percent, payments are due through
June 15, 1999 400,000
$393,000 for thirty-five acres of land dated June 15, 1984;
annual payments of $26,200 required through June 15, 1999
at 12.00 percent interest 393,000
Total Certificates of Obligation $ 3,177,114
TOTAL LONG-TERM DEBT AT JUNE 30, 1984 $70.284.238
- 35 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 13 of 17
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
Bonds authorized and unissued at June 30, 1984 are comprised of the follow-
ing issues:
General Obligation Bonds:
$500,000 of 1976 Series for construction of Civic Center
$1,230,000 of 1984 Series for construction of drainage improvements
$925,000 of 1984 Series for construction of maintenance and storage
buildings for the street and sanitation departments
$2,800,000 of 1984 Series for street improvements
Revenue Bonds:
$5,000,000 of 1984 Series for the Sanitary Sewer System
Below are the annual requirements to amortize all debt outstanding as of
June 30, 1984 including interest payments of $52,675,035, assuming the
current year prime rate of thirteen percent on the two certificates of
obligation with a floating rate. The estimated interest included in the
amortization of certificates of obligation shown below is $352,881.
Year General Certificates
Ending Obligation Revenue Notes Of
June 30 Bonds Bonds Payable Obligation Total
1985 $3,633,093 $5,270,977 $ 9,761 $ 574,653 $ 9,488,484
1986 3,998,748 5,688,176 9,161 560,271 10,256,356
1987 3,890,298 5,658,116 -0- 504,288 10,052,702
1988 3,730,728 5,612,288 -0- 474,114 9,817,130
1989 3,575, 123 5,370,971 -0- 1,579,317 10,525,411
1990 3,414,715 5,098,976 -0- 280,130 8,793,821
1991 3,259,948 4,846,151 -0- 269,958 8,376,057
1992 3,029,008 4,624,550 -0- 259,787 7,913,345
1993 2,681,043 4,328,700 -0- 152,387 7,162,130
1994 2,559,210 4,087,275 -0- 69,766 6,716,251
1995 2,436,260 3,871,700 -0- 41,920 6,349,880
1996 2,262,560 3,675,838 -0- 38,776 5,977,174
1997 2, 143,135 3,448,938 -0- 35,632 5,627,705
1998 1,746,785 3,097,600 -0- 32,488 4,876,873
1999 1,455,260 2,410,375 -0- 29,344 3,894,979
2000 1,181,500 2,233,000 -0- -0- 3,414,500
2001 617,850 1,505,625 -0- -0- 2,123,475
• 2002 571,500 -0- -0- -0- 571,500
2003 531,000 -0- -0- -0- 531,000
2004 490,500 -0- -0- -0- 490,500
$47.208.264 $70.829.256 $18.922 $4.902.831 $122.959.273
- 36 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 14 of 17
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
$1,478,640 is available in the Debt Service Fund to service the general
obligation bonds, certificates of obligation, and notes payable.
General obligation bond ordinances require that during the period in which
the bonds are outstanding, the City must create and maintain interest and
sinking funds to be used for servicing their retirement. Further require-
ments call for a continuing direct ad valorem tax upon all taxable proper-
ty, to be levied and collected, sufficient to pay current interest and to
create a sinking fund of not less than two percent (2%) of the principal
amount of outstanding bonds, or of not less than the amount required to pay
the principal payable out of said tax, whichever is greater.
City Ordinance No. 1026 adopted June 26, 1976 further required that the
City Council consider applying net revenues from the Utility Fund to the
retirement of that portion of general obligation bonded indebtedness used
to finance Utility System Construction before levying a tax for that
purpose. During the past fiscal year, Council chose to effectively appro-
priate earnings for that purpose by adopting a budget for the Utility Fund
that included a transfer to the debt service for retirement of general
obligation bonded indebtedness.
NOTE 5 - DEFERRED CHARGES:
Prepaid Water Costs -
On November 8, 1978, the City entered into an agreement with Texas A & M
University (TAMU) , whereby the City would construct water system
improvements for TAMU. This water system provides the City with an
additional water source until its own system can be constructed,
beginning January 25, 1979. The original agreement was for a period not
to exceed five years however an addendum to the contract extends the
period indefinitely. The costs of the system are being repaid by TAMU
at a rate of $0.20 (twenty cents) per 1,000 gallons of City water usage.
Termination of the agreement provides for absolute title to the system
to be conveyed to TAMU by the City. A summary of the unrecovered cost
of the water system at June 30, 1984 is as follows:
Total Project Costs $1,167,075
Less Accum. Water Usage Credits (741,335)
Prepaid Water Costs June 30, 1984 $ 425.740
Bond Issuance Costs -
The issuance costs on the proprietary funds long-term debt are amortized
using the straight-line method over ten years.
Summary of Deferred Charges -
Prepaid Water Costs $425,740
Bond Issuance Costs 238,899
Total Deferred Charges $664.639
- 37 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 15 of 17
NOTE 6 - LITIGATION:
The City Council and the City are defendants in four cases that seek
significant damages. One suit is challenging the constitutional validity
of an ordinance requiring mandatory park dedication. This suit involves
approximately $135,900 which is fully reserved in the general fund pending
the outcome of this litigation. In the second case, the plaintiff has sued
the City for approximately $400,000 in damages for breach of contract and
unlawful zoning due to the rezoning of a parcel of property. The third and
fourth actions are inverse condemnation suits brought against the City as
a result of a refusal by the City Council to rezone property. The
plaintiffs have alleged damages in the amount of $8,098,742. However, it
is the opinion of the City's legal staff that this amount is highly
speculative. Counsel for the City is of the opinion that the defendants
will prevail in each case.
There are several other pending lawsuits in which the City is involved.
The City Attorney estimates that the potential claims against the City not
covered by insurance resulting from such litigation would not materially
affect the financial statements of the City.
NOTE 7 - CONTINGENT LIABILITIES:
The City of College Station participates in a number of federally assisted
grant programs, principal of which are the Federal Revenue Sharing,
Community Development Block Grant, and Land and Water Conservation
programs. The audit of these programs for the period ending or including
June 30, 1984 did not disclose any noncompliance with the applicable grant
requirements. The City expects the amount, if any, of expenditures
disallowed by the granting agencies to be immaterial.
NOTE 8 - CAPITAL PROJECT FUND DEFICIT:
The deficit of the Capital Project Fund, Computer Project, of $7,019
arises because of the application of generally accepted accounting
principles to the financial reporting for such funds. An operating
transfer from the General Fund was budgeted and made after June 30, 1984
and was recognized as an "other financing source" when received, although
expenditures were incurred and reported before that date.
NOTE 9 - EMPLOYEE BENEFITS FUND:
The Employee Benefits Fund is an expendable trust fund established to
account for the City's self insurance health plan. The plan is
administered by Employees Benefit Management, Inc. Contributions by the
City's operating funds to the Employee Benefit fund are actuarily
determined and contributed monthly. The City additionally carries a stop
loss insurance policy that limits the liability per employee to $25,000
with an aggregate, annual liability of $250,000. As of June 30, 1984, the
potential contingent liability to the City is approximately $134,767.
- 38 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 16 of 17
NOTE 10 - GOVERNMENTAL REPORTING ENTITY:
Pursuant to NCGA Statement 3, the City reviewed all independent
authorities affiliated in any way with the City to determine if the
government reporting entity should be expanded. The City initially
isolated all agencies whose activity is for its benefit and/or its
residents; or whose activity is conducted within the geographic boundaries
of the City and is generally available to its citizens. Each of those
entities was then reviewed for any manifestations of oversight. It was
determined that no outside agencies or authorities should be included in
this governmental entity.
The College Station Industrial Development Foundation's activities were
financed in the year ended June 30, 1984 by a grant from the City of
College Station in the amount of $65,000. The primary activity of the
Foundation is to encourage development of an industrial park through
issuance of tax exempt financing. The City has no involvement in the
determination of the Corporation's budget nor any obligation for the
Corporation's debt, and therefore, it is not included in the City's
financial statements as a component unit.
NOTE 11 - OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES:
Generally accepted accounting principles require disclosures, as a part of
the combined statements - overview, of certain information concerning
individual funds including:
A) Segment information for certain individual Enterprise Funds. The City
of College Station maintains two enterprise funds: the Utility Fund to
account for revenues and expenses related to the operation and mainte-
nance of the water, sewer, and electric systems of the City; and the
Sanitation Fund to account for all sanitation collection and disposal
activities provided by the City. Net working capital for the Utility
Fund is $31,070,504 and for the Sanitation Fund is $470,387. Total
assets for the Utility Fund is $74,064,562 and for the Sanitation Fund
is $921,950. Long-term portion of bonds payable from operating
revenues of the Utility Fund are $37,561,224. The Sanitation Fund does
not have any long-term liabilities. All other segment information
required is effectively met in this report by Exhibits 4 and 5, and
Notes 3 and 4.
B) Summary disclosures of debt service requirements to maturity for all
types of outstanding debt. This requirement is met by Note 4.
C) Summary disclosures of changes in general fixed assets by major asset
class. This requirement is met by Note 3.
D) Summary disclosures of changes in general long-term debt. This require-
ment is met by Note 4.
- 39 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1984 Page 17 of 17
NOTE 11 - OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES: (Continued)
E) Excesses of expenditures over appropriations in individual funds.
Total expenditures in all funds were lower than total appropriations.
F) Deficit fund balances or retained earnings balances of individual
funds. This requirements is met by Note 8. No funds, other than a
Capital Project Fund, reflected such balances at June 30, 1984.
G) Individual fund interfund receivable and payable balances. Such bal-
ances at June 30, 1984 were:
Interfund Interfund
Receivables Payables
General Fund $ 320,196 $ 243,452
Special Revenue Fund:
Revenue Sharing Fund -0- 174,096
Hotel/Motel Tax Fund -0- 8,175
Debt Service Fund 36,537 113,623
Capital Project Funds:
Community Development Fund -0- 4,372
Pro Rata Sewer Fund 65,207 -0-
Computer Project Fund 15,919 34,644
Capital Acquisition Fund 35,439 -0-
1978 Bond Funds 20,382 13,750
1978 Series II Bond Funds -0- 20,160
1982 Bond Funds 709,644 2,606
1982 II Bond Funds 72,655 -0-
•
1984 Bond Funds -0- 843,651
Enterprise Funds:
Utility Fund 140,200 251,903
Sanitation Fund 89,596 18,204
Expendable Trust Fund:
Cemetery - Perpetual Care Fund 1,403 -0-
Employee Benefits Fund 221,458 -0-
$1.728.636 $1.728.636
- 40 -
FINANCIAL STATEMENTS
OF
INDIVIDUAL FUNDS
- 41 -
GENERAL FUND
To account for all financial resources traditionally
associated with governments which are not required to
be accounted for in another fund.
- 42 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED
FOR THE YEAR ENDED JUNE 30, 1984 A-1
Page 1 of 2
Variance,
Favorable
Estimated Realized (Unfavorable)
TAXES
Delinquent Ad Valorem $ 30,000 $ 20,848 $ (9,152)
Tax Penalty and Interest 4,000 4,848 848
Franchise Taxes 264,000 299,269 35,269
Mixed Drinks Tax 93,000 102,133 9,133
Sales Tax 2,750,000 2,641,715 (108,285)
Total Taxes $ 3,141,000 $ 3,068,813 $ (72,187)
LICENSES:
Electricians $ 1,500 $ 2,250 $ 750
Animal 200 165 (35)
Taxi 85 141 56
Game Machine 3,000 2,678 (322)
Total Licenses $ 4,785 $ 5,234 $ 449
PERMITS:
Builder $ 150,000 $ 109,680 $ (40,320)
Electrical 35,000 23,937 (11,063)
Plumbing 40,000 25,019 (14,981)
Mixed Drink 3,000 11,097 8,097
Health 7,500 11,307 3,807
Child Care -0- 810 810
Total Permits $ 235,500 $ 181,850 $ (53,650)
SERVICE FEES:
Court Cost $ 5,500 $ 7,483 $ 1,983
Pound 8,000 -0- (8,000)
Total Service Fees $ 13,500 $ 7,483 $ (6,017)
FINES:
Municipal Court $ 510,000 $ 338,058 $ (171,942)
Accident Coding -0- 307 307
Warrant Service Fees -0- 4,396 4,396
Total Fines $ 510,000 $ 342,761 $ (167,239)
CERTIFICATES:
Birth & Death $ 150 $ 353 $ 203
Tax 2,000 5,628 3,628
Total Certificates $ 2, 150 $ 5,981 $ 3,831
See accompanying notes to financial statements.
- 43 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED
FOR THE YEAR ENDED JUNE 30, 1984 A-1
Page 2 of 2
Variance,
Favorable
Estimated Realized (Unfavorable)
CITY SERVICES PROVIDED:
Contributions from County for Fire $ 1,000 $ 3,679 $ 2,679
Ambulance Service 45,000 32,060 (12,940)
Sale of Ordinances 2,500 3,919 1,419
Art and Cultural Program -0- 314 314
Adamson Pool Admission 20,000 31,091 11,091
Adamson Pool Concessions 7,000 4,680 (2,320)
Adamson Pool Instruction 16,000 15,455 (545)
Thomas Pool Admission 23,000 29,476 6,476
Thomas Pool Concessions 2,700 3,821 1,121
Thomas Pool Instruction 2,000 9,758 7,758
Bee Creek Park Concessions -0- 3,349 3,349
Central Park Concessions 27,000 29,596 2,596
Adult Sports Program 52,000 72,658 20,658
Youth Sports Program 7,000 5,947 (1,053)
Sale of Cemetery Plots 9,500 12,051 2,551
S.W. Little League Concessions -0- 7,939 7,939
S.W. Senior League Concessions -0- 3,301 3,301
Total City Services Provided $ 214,700 $ 269,094 $ 54,394
MISCELLANEOUS:
Transfer from Utility Fund -
Administrative Costs $ 2,077,281 $ 2,077,281 $ -0-
Grant Reimbursements 40,000 19,870 (20, 130)
Paving Assessments 25,000 69,079 44,079
Earnings on Investments 100,000 202,101 102,101
Sale of City Equipment -0- 4,561 4,561
Use of City Forces -0- 3,656 3,656
Park Fees 6,500 37,027 30,527
Other Revenues 10,000 18,630 8,630
Total Miscellaneous $ 2,258,781 $ 2,432,205 $ 173,424
TOTAL REVENUES: $ 6,380,416 $ 6,313,421 $ (66,995)
OTHER FINANCING SOURCES:
From Utility Fund $ 2,774,940 $ 2,774,940 $ -0-
From Revenue Sharing Fund 412,766 337,370 (75,396)
From Hotel/Motel Fund 123,633 123,633 -0-
From Capital Projects Funds 326,578 190,957 (135,621)
Total Other Financing Sources $ 3,637,917 $ 3,426,900 $ (211,017)
TOTAL GENERAL FUND REVENUES AND OTHER
FINANCING SOURCES: $10.018.333 $ 9.740.321 $ (278.012)
See accompanying notes to financial statements.
- 44 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 1 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
ADMINISTRATION:
Administration / City Manager:
Salaries & Benefits $ 166,542 $ 168,228 $ (1,686)
Supplies 18,338 18,197 141
Building Maintenance 100 -0- 100
Equipment Maintenance 2,373 1,126 1,247
Services 157,384 157,247 137
Sundry 33,136 33,089 47
Capital Outlay - Equipment 709 673 36
Total Administration/City Manager $ 378,582 $ 378,560 $ 22
Personnel:
Salaries & Benefits $ 65,627 $ 65,545 $ 82
Supplies 1,935 1,935 -0-
Equipment Maintenance 361 359 2
Services 7,217 7,217 -0-
Sundry 2,000 1,996 4
Capital Outlay - Equipment 780 776 4
Total Personnel $ 77,920 $ 77,828 $ 92
Legal:
Salaries & Benefits $ 141,250 $ 141,237 $ 13
Supplies 6,545 6,544 1
Equipment Maintenance 1,316 1,304 12
Services 130,662 134,101 (3,439)
Sundry 530 529 1
Capital Outlay - Equipment 3,208 1,667 1,541
Total Legal $ 283,511 $ 285,382 $ (1,871)
Energy:
Salaries & Benefits $ 51,200 $ 46,429 $ 4,771
Supplies 8,385 7,881 504
Equipment Maintenance 5,320 5,173 147
Services 6,944 6,930 14
Sundry 999 997 2
Capital Outlay - Equipment 5,050 3,954 1,096
Capital Outlay - Motor Vehicles -0- 703 (703)
Total Energy $ 77,898 $ 72,067 $ 5,831
See accompanying notes to financial statements.
- 45 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 2 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Community Center:
Salaries & Benefits $ 58,850 $ 57,662 $ 1, 188
Supplies 10,845 9,952 893
Building Maintenance 2,000 1,406 594
Equipment Maintenance 697 555 142
Services 40,877 40,017 860
Sundry 2,820 1,564 1,256
Capital Outlay - Land 5,000 -0- 5,000
Capital Outlay - Building 1,644 6,544 (4,900)
Capital Outlay - Equipment 900 869 31
Total Community Center $ 123,633 $ 118,569 $ 5,064
Printing/Mail:
Salaries & Benefits $ 22,711 $ 13,771 $ 8,940
Supplies 1,420 1,417 3
Equipment Maintenance 600 576 24
Services 2,532 2,523 9
Sundry 133 133 -0-
Capital Outlay - Equipment 58,500 46,411 12,089
Total Printing/Mail $ 85,896 $ 64,831 $ 21,065
TOTAL ADMINISTRATION: $ 1,027,440 $ 997,237 $ 30,203
FINANCE:
Fiscal Administration:
Salaries & Benefits $ 81,402 $ 81,318 $ 84
Supplies 9,440 8,850 590
Equipment Maintenance 778 478 300
Services 11,668 10,787 881
Sundry 900 801 99
Capital Outlay - Equipment 150 149 1
Total Fiscal Administration $ 104,338 $ 102,383 $ 1,955
Accounting:
Salaries & Benefits $ 160,541 $ 159,511 $ 1,030
Supplies 4,790 4,785 5
Equipment Maintenance 461 440 21
Services 65,075 63,559 1,516
' Sundry 795 588 207
Capital Outlay - Equipment 150 149 1
Total Accounting $ 231,812 $ 229,032 $ 2,780
See accompanying notes to financial statements.
- 46 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 3 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Tax:
Salaries & Benefits $ 41,018 $ 36,692
$ 4,326
Supplies 8,040 6,500 1,540
Equipment Maintenance 365 358 7
Services 59,823 56,804 3,019
Sundry 1,640 1,624 16
Total Tax $ 110,886 $ 101,978 $ 8,908
Utilities:
Salaries & Benefits $ 411,277 $ 367,700 $ 43,577
Supplies 45,400 45,336 64
Equipment Maintenance 1,410 1,159 251
Services 33,990 23,086 10,904
Sundry 3,030 2,276 754
Capital Outlay - Equipment 25,508 3,618 21,890
Total Utilities $ 520,615 $ 443,175 $ 77,440
Purchasing:
Salaries & Benefits $ 58,501 $ 58,467 $ 34
Supplies 4,950 4,754 196
Equipment Maintenance 886 452 434
Services 14,092 14,092 -0-
Sundry 1,300 1,042 258
Total Purchasing $ 79,729 $ 78,807 $ 922
Warehouse:
Salaries & Benefits $ 20,217 $ 19,967 $ 250
Supplies 2,000 1,661 339
Building Maintenance 260 259 1
Equipment Maintenance 4,720 4,445 275
Services 1,172 714 458
Sundry 280 195 85
Capital Outlay - Equipment 260 -0- 260
Total Warehouse $ 28,909 $ 27,241 $ 1,668
Data Processing:
Salaries & Benefits $ 92,350 $ 87,155 $ 5,195
Supplies 15,175 10,599 4,576
Equipment Maintenance 46,000 41,012 4,988
Services 14,137 13,107 1,030
Sundry 105 70 35
Total Data Processing $ 167,767 $ 151,943 $ 15,824
See accompanying notes to financial statements.
- 47 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 4 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Meter Services:
Salaries & Benefits $ 168,636 $ 134,670 $ 33,966
Supplies 12,227 9,380 2,847
Equipment Maintenance 3,900 2,519 1,381
Services 1,003 1,001 2
Sundry 1,040 1,022 18
Capital Outlay - Equipment 2,225 -0- 2,225
Capital Outlay - Motor Vehicles -0- 1,615 (1,615)
Total Meter Services $ 189,031. $ 150,207 $ 38,824
TOTAL FINANCE: $ 1,433,G87 $ 1,284,766 $ 148,321
PUBLIC SERVICE:
Administration:
Salaries & Benefits $ 117,028 $ 100,937 $ 16,091
Supplies 9,320 6,024 3,296
Equipment Maintenance 2,850 1,473 1,377
Services 18,166 16,846 1,320
Sundry 850 487 363
Total Administration $ 148,214 $ 125,767 $ 22,447
Streets:
Salaries & Benefits $ 405,082 $ 337,306 $ 67,776
Supplies 44,470 25,197 19,273
Building Maintenance 210,477 132,494 77,983
Equipment Maintenance 50,700 44,291 6,409
Services 7,137 3,028 4,109
Sundry 6,790 6,631 159
Capital Outlay - Equipment 122,396 104,301 18,095
Capital Outlay - Motor Vehicles 249,258 249,670 (412)
Total Streets $ 1,096,310 $ 902,918 $ 193,392
Garage:
Salaries & Benefits $ 171,263 $ 170,732 $ 531
Supplies 36,760 36,741 19
Building Maintenance 1,750 901 849
Equipment Maintenance 1,950 1,782 168
Services 5,262 5,022 240
Sundry 1,010 1,005 5
Capital Outlay - Equipment 1,848 1,848 -0-
Total Garage $ 219,843 $ 218,031 $ 1,812
See accompanying notes to financial statements.
- 48 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 5 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Cemetery / Ground Maintenance:
Salaries & Benefits $ 82,843 $ 69,099 $ 13,744
Supplies 7,870 4,698 3,172
Building Maintenance 1,650 14 1,636
Equipment Maintenance 2,000 1,216 784
Services 10,885 31 10,854
Sundry 455 452 3
Capital Outlay - Equipment 10,156 887 9,269
Capital Outlay - Motor Vehicles -0- 8,756 (8,756)
Total Cemetery / Ground Maintenance $ 115,859 $ 85,153 $ 30,706
TOTAL PUBLIC SERVICE: $ 1,580,226 $ 1,331,869 $ 248,357
POLICE:
Police Administration:
Salaries & Benefits $ 169,453 $ 163,476 $ 5,977
Supplies 21,649 21,304 345
Equipment Maintenance 3,100 1,913 1, 187
Services 10,435 7,077 3,358
Sundry 9,440 2,195 7,245
Capital Outlay - Equipment 19,471 19,465 6
Total Police Administration $ 233,548 $ 215,430 $ 18,118
Uniformed Bureau:
Salaries & Benefits $ 1,018,228 $ 904,535 $ 113,693
Supplies 86,090 68,241 17,849
Equipment Maintenance 30,553 25,520 5,033
Services 20,008 16,239 3,769
Sundry 22,780 12,788 9,992
Capital Outlay - Equipment 15,920 12,740 3, 180
Capital Outlay - Motor Vehicles 110,475 113,626 (3,151)
Total Uniformed Bureau $ 1,304,054 $ 1,153,689 $ 150,365
Investigation:
Salaries & Benefits $ 334,703 $ 274,411 $ 60,292
Supplies 27,959 12,866 15,093
Equipment Maintenance 7,388 4,270 3,118
Services 8,235 3,638 4,597
Sundry 7,980 4,797 3,183
Capital Outlay - Equipment 7,165 3,587 3,578
Total Investigation $ 393,430 $ 303,569 $ 89,861
See accompanying notes to financial statements.
- 49 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 6 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Special Services Bureau:
Salaries & Benefits $ 343,108 $ 294,745 $ 48,363
Supplies 21,265 12,510 8,755
Building Maintenance 3,400 2,639 761
Equipment Maintenance 7,910 7,286 624
Services 81,599 64,463 17,136
Sundry 5,540 2,027 3,513
Capital Outlay - Equipment 9,707 9,704 3
Total Special Services Bureau $ 472,529 $ 393,374 $ 79,155
Municipal Court:
Salaries & Benefits $ 99,085 $ 82,430 $ 16,655
Supplies 6,150 5,649 501
Equipment Maintenance 335 258 77
Services 16,140 14,786 1,354
• Sundry 400 395 5
Total Municipal Court $ 122,110 $ 103,518 $ 18,592
Records:
Salaries & Benefits $ 93,511 $ 65,699 $ 27,812
Supplies 7,250 4,243 3,007
Equipment Maintenance 1,311 1,308 3
Services 10,750 7,468 3,282
Sundry 635 -0- 635
Capital Outlay - Equipment 41,607 41,476 131
•
Total Records $ 155,064 $ 120,194 $ 34,870
TOTAL POLICE: $ 2,680,735 $ 2,289,774 $ 390,961
FIRE:
Fire Administration:
Salaries & Benefits $ 121,136 $ 117,436 $ 3,700
Supplies 7,349 6,469 880
Equipment Maintenance 2,786 1,709 1,077
Services 13,644 13,319 325
Sundry 1,700 1,659 41
Capital Outlay - Equipment 4,805 4,805 -0-
Total Fire Administration $ 151,420 $ 145,397 $ 6,023
Fire Operations:
Salaries & Benefits $ 1,487,517 $ 1,412,982 $ 74,535
Supplies 54,380 41,013 13,367
Building Maintenance 7,200 6,861 339
Equipment Maintenance 23,122 18,412 4,710
Services 34,370 28,840 5,530
Sundry 10,780 10,170 610
Capital Outlay - Equipment 6,731 4,013 2,718
Capital Outlay - Motor Vehicles -0- 2,100 (2,100)
Total Fire Operations $ 1,624,100 $ 1,524,391 $ 99,709
See accompanying notes to financial statements.
- 50 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 7 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Fire Prevention:
Salaries & Benefits $ 115,397 $ 115,393 $ 4
Supplies 11,450 9,658 1,792
Equipment Maintenance 3,425 2,347 1,078
Services 1,900 1,456 444
Sundry 835 830 5
Capital Outlay - Motor Vehicles 9,480 12,813 (3,333)
Capital Outlay - Equipment 4,300 579 3,721
Total Fire Prevention $ 146,787 $ 143,076 $ 3,711
Ambulance:
Salaries & Benefits $ 33,999 $ 31,871 $ 2,128
Supplies 13,150 7,483 5,667
Equipment Maintenance 6,350 5,195 1,155
Services 1,391 1,285 106
Sundry 9,235 8,230 1,005
Capital Outlay - Equipment 3,840 1,951 1,889
Capital Outlay - Motor Vehicles -0- 125 (125)
Total Ambulance $ 67,965 $ 56,140 $ 11,825
TOTAL FIRE: $ 1,990,272 $ 1,869,004 $ 121,268
ENGINEERING:
Engineering Administration:
Salaries & Benefits $ 69,569 $ 68,486 $ 1,083
Supplies 11,195 9,719 1,476
Equipment Maintenance 1,244 618 626
Services 11,292 6,417 4,875
Sundry 2,630 2,615 15
Total Engineering Administration $ 95,930 $ 87,855 $ 8,075
Engineering:
Salaries & Benefits $ 288,099 $ 236,429 $ 51,670
Supplies 41,980 41,717 263
Equipment Maintenance 8,470 8,404 66
Services 33,818 33,106 712
Sundry 4,180 4,170 10
Capital Outlay - Equipment 10,185 10,157 28
Total Engineering $ 386,732 $ 333,983 $ 52,749
See accompanying notes to financial statements.
- 51 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 8 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Planning:
Salaries & Benefits $ 237,422 $ 172,540 $ 64,882
Supplies 15, 185 12,743 2,442
Equipment Maintenance 1,448 954 494
Services 19,062 11,274 7,788
Sundry 2,729 2,727 2
Capital Outlay - Equipment 8,725 8,680 45
Total Planning $ 284,571 $ 208,918 $ 75,653
Building Inspection:
Salaries & Benefits $ 270,485 $ 247,394 $ 23,091
Supplies 21,060 20,538 522
Building Maintenance 5,400 873 4,527
Equipment Maintenance 6,441 4,606 1,835
Services 16,193 8,955 7,238
Sundry 2,030 2,015 15
Capital Outlay - Equipment 1,040 -0- 1,040
Capital Outlay - Motor Vehicles 8,950 5,006 3,944
Total Building Inspection $ 331,599 $ 289,387 $ 42,212
TOTAL ENGINEERING: $ 1,098,832 $ 920,143 $ 178,689
PARKS:
Parks Administration:
Salaries & Benefits $ 157,246 $ 157,242 $ 4
Supplies 12,870 12,616 254
Building Maintenance 1,010 1,008 2
Equipment Maintenance 2,047 2,010 37
Services 19,351 19,256 95
Sundry 810 727 83
Total Parks Administration $ 193,334 $ 192,859 $ 475
Recreation:
Salaries & Benefits $ 110,263 $ 110,197 $ 66
Supplies 45,462 45,457 5
Building Maintenance 1,352 1,352 -0-
Equipment 1,636 1,636 -0-
Services 85,104 85,092 12
Sundry 483 483 -0-
Capital Outlay - Equipment 29,128 29,120 8
Total Recreation $ 273,428 $ 273,337 $ 91
See accompanying notes to financial statements.
- 52 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1984 A-2
Page 9 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Aquatics:
Salaries & Benefits $ 169,310 $ 169,308 $ 2
Supplies 29,394 29,158 236
Building Maintenance 12,986 12,985 1
Equipment Maintenance 5,656 5,655 1
Services 54,843 54,841 2
Sundry 1,450 1,445 5
Capital Outlay - Equipment 640 634 6
Total Aquatics $ 274,279 $ 274,026 $ 253
Parks Maintenance:
Salaries & Benefits $ 303,671 $ 302,984 $ 687
Supplies 28,470 28,428 42
Building Maintenance 15,900 15,708 192
Equipment Maintenance 11,300 10,232 1,068
Services 23,730 23,729 1
Sundry 1,830 1,811 19
Capital Outlay - Equipment 31,052 29,482 1,570
Capital Outlay - Motor Vehicles 18,023 19,526 (1,503)
Total Parks Maintenance $ 433,976 $ 431,900 $ 2,076
Forestry:
Salaries & Benefits $ 56,853 $ 56,816 $ 37
Supplies 5,586 5,394 192
Building Maintenance 525 522 3
Equipment Maintenance 1,375 1,293 82
Services 1,885 1,883 2
Sundry 491 490 1
Capital Outlay - Equipment 189 189 -0-
Total Forestry $ 66,904 $ 66,587 $ 317
TOTAL PARKS: $ 1,241,921 $ 1,238,709 $ 3,212
NON-DEPARTMENTAL:
Miscellaneous $ 35,730 $ 11,251 $ 24,479
Contribution to Capital Projects Funds 50,000 50,034 (34)
Contribution to Sanitation Fund -0- 4,790 (4,790)
Contribution to Animal Shelter 15,660 12,612 3,048
Contribution to Sesquicentennial Project 11,436 11,000 436
TOTAL NON-DEPARTMENTAL: $ 112,826 $ 89,687 $ 23,139
TOTAL GENERAL FUND EXPENDITURES: $11.165.339 $10.021.189 $1.144.150
See accompanying notes to financial statements.
- 53 -
SPECIAL REVENUE FUNDS
Crime Prevention - To account for the receipt and
expenditure of funds received by the City of College
Station from private donations that are designated for
programs for juveniles. All activities are designed
and implemented by the police department in an effort
to deter crime.
Revenue Sharing - To account for the receipt and
expenditure of funds received by the City of College
Station under the Federal Revenue Sharing Program.
Hotel/Motel Tax - To account for the receipt and
expenditure of funds received by the City of College
Station from the assessment of hotel and motel occupan-
cy tax. Usage of funds is restricted to construction
and maintenance of convention and civic facilities, and
promotion of tourism and arts within the City of
College Station.
- 54 -
CITY OF COLLEGE STATION
ALL SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1984
B-1
Hotel/ Totals
Crime Revenue Motel June 30,
Prevention Sharing Tax 1984
ASSETS
Cash $ 3,237 $215,610 $ 55,926 $274,773
Due From Federal Government -0- 154,869 -0- 154,869
TOTAL ASSETS: $ 3.237 $370.479 $ 55.926 $429.642
LIABILITIES AND FUND BALANCE
LIABILITIES:
Accounts Payable $ 750 $ 6,250 $ 7,771 $ 14,771
Due to Other Funds -0- 174,096 8,175 182,271
Total Liabilities $ 750 $180,346 $ 15,946 $197,042
FUND BALANCE:
Reserved for Encumbrances $ -0- $ 30,000 $ -0- $ 30,000
Unreserved - Undesignated 2,487 160,133 39,980 202,600
Total Fund Balance $ 2,487 $190,133 $ 39,980 $232,600
LIABILITIES AND FUND BALANCE: $ 3.237 $370.479 $ 55.926 $429.642
See accompanying notes to financial statements.
- 55 -
CITY OF COLLEGE STATION
ALL SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 1984
B-2
Hotel/ Totals
Crime Revenue Motel June 30,
Prevention Sharing Tax 1984
REVENUES:
Intergovernmental - Federal Grants $ -0- $ 614,271 $ -0- $ 614,271
Revenues - Hotel/Motel Occupancy Tax -0- -0- 341,663 341,663
Miscellaneous - Interest Earnings
on Investments 58 19,596 5,136 24,790
- Contributions By
Citizens 4,778 -0- -0- 4,778
- Rental Fees -0- -0- 39,728 39,728
Total Revenues $4,836 $ 633,867 $ 386,527 $1,025,230
EXPENDITURES:
Contribution To:
Mental Health and Retardation $ -0- $ 27,500 $ -0- $ 27,500
Bryan Public Library -0- 25,000 -0- 25,000
Fireworks Display -0- -0- 2,072 2,072
Summer Library -0- 1,126 -0- 1,126
Retired Senior Volunteer Program -0- 2,250 -0- 2,250
City Hall Art Project -0- -0- 1,600 1,600
Chamber of Commerce -0- -0- 100,000 100,000
Brazos Valley Arts Council -0- -0- 30,000 30,000
Summer Concerts -0- -0- 6,009 6,009
College Station Industrial Foundation -0- -0- 65,000 65,000
Spring Arts Festival -0- -0- 2,308 2,308
Police Tournament -0- -0- 400 400
Bryan/College Station Athletics -0- -0- 5,000 5,000
Telephone System -0- 154,266 -0- 154,266
Juvenile Crime Prevention Program 2,896 -0- -0- 2,896
Park Sound System -0- -0- 1,980 1,980
Park Promotional Material -0- -0- 718 718
Miscellaneous Expenditures -0- -0- 4,825 4,825
Total Expenditures $2,896 $ 210,142 $ 219,912 $ 432,950
Excess (Deficiency) of Revenues
Over Expenditures $1 ,940 $ 423,725 $ 166,615 $ 592,280
OTHER FINANCING SOURCES (USES) :
Operating Transfers Out -0- (353,290) (203,233) (556,523)
Excess (Deficiency) of Revenues
Over Expenditures $1,940 $ 70,435 $ (36,618) $ 35,757
Fund Balance at Beginning of Year 547 119,698 76,598 196,843
FUND BALANCE AT END OF YEAR: $2.487 $ 190.133 $ 39.980 S 232.600
See accompanying notes to financial statements.
- 56 -
CITY OF COLLEGE STATION
REVENUE SHARING FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1984 B-3
Variance,
Favorable
Budget Actual (Unfavorable)
REVENUES:
Intergovernmental - Federal Grants $ 600,000 $ 614,271 $ 14,271
Miscellaneous - Interest Earnings
on Investments -0- 19,596 19,596
Total Revenues $ 600,000 $ 633,867 $ 33,867
EXPENDITURES:
Contribution to Mental Health
and Retardation $ 27,500 $ 27,500 $ -0-
Contribution to Bryan Public Library 25,000 25,000 -0-
Contribution to Summer Library 1,128 1,126 2
Contribution to Retired Senior
Volunteer Program 2,250 2,250 -0-
Contribution to Handicapped
Commission 1,950 -0- 1,950
Contribution to Airport 30,000 -0- 30,000
Contribution to Telephone System 154,221 154,266 (45)
Miscellaneous 5,185 -0- 5,185
Total Expenditures $ 247,234 $ 210,142 $ 37,092
Excess (Deficiency) of Revenue
Over Expenditures $ 352,766 $ 423,725 $ 70,959
OTHER FINANCING SOURCES (USES) :
Operating Transfers Out (412,766) (353,290) 59,476
Excess (Deficiency) of Revenues
Over Expenditures and Other Uses $ (60,000) $ 70,435 $130,435
Fund Balance at Beginning of Year 119,698 119,698 -0-
FUND BALANCE AT END OF YEAR: $ 59.698 $ 190.133 $130.435
See accompanying notes to financial statements.
- 57 -
CITY OF COLLEGE STATION
HOTEL/MOTEL TAX FUND
STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1984
B-4
Variance,
Favorable
Budget Actual (Unfavorable)
REVENUES:
Hotel/Motel Tax $ 385,000 $ 341,663 $(43,337)
Miscellaneous - Interest Earnings
on Investments -0- 5,136 5,136
Rental Fees -0- 39,728 39,728
Total Revenues $ 385,000 $ 386,527 $ 1,527
EXPENDITURES:
Contribution to Chamber of Commerce $ 75,000 $ 100,000 $(25,000)
Contribution to Brazos Valley Art
Council 30,000 30,000 -0-
Contribution to Community Center 11,500 -0- 11,500
Contribution to City Hall Art Project 1,600 1,600 -0-
Contribution to College Station
Industrial Foundation 65,000 65,000 -0-
Contribution to Spring Arts Festival 2,300 2,308 (8)
Contribution to Police Tournament -0- 400 (400)
Contribution to Fireworks Display 2,500 2,072 428
Contribution to Bryan/College
Station Athletics 5,000 5,000 -0-
Contribution for Stage 20,000 -0- 20,000
Contribution for Park Sound System 2,000 1,980 20
•
Contribution for Park Promotional Material 1,200 718 482
Contribution for Summer Concerts 7,200 6,009 1,191
Contribution for Historical Pres. Project 5,000 887 4, 113
Contribution for Athletic Events 3,000 3,267 (267)
Miscellaneous Expenditures 467 671 (204)
Total Expenditures $ 231,767 $ 219,912 $ 11,855
Excess (Deficiency) of Revenues
Over Expenditures $ 153,233 $ 166,615 $ 13,382
OTHER FINANCING SOURCES (USES) :
Operating Transfers Out (203,233) (203,233) -0-
Excess (Deficiency) of Revenues and
Other Sources Over Expenditures
and Other Uses $ (50,000) $ (36,618) $ 13,382
Fund Balance at Beginning of Year 76,598 76,598 -0-
FUND BALANCE AT END OF YEAR $ 26.598 $ 39.980 $ 13.382
See accompanying notes to financial statements.
- 58 -
DEBT SERVICE FUND
To account for the receipt and disbursement of funds
utilized for the retirement of the general obligation
debt of the City, including General Obligation Bonds,
Certificates of Obligation, and Notes Payable.
- 59 -
CITY OF COLLEGE STATION
DEBT SERVICE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED JUNE 30, 1984
C-1
REVENUES:
Current Taxes $2,497,144
Delinquent Taxes 55,602
Penalty and Interest on Delinquent Taxes 19,606
Miscellaneous - Interest Earned on Investments 106,490
Total Revenues $2,678,842
EXPENDITURES:
Redemption of Tax Obligation Bonds $1,390,000
Interest on Tax Obligation Bonds 1,711,825 $3,101,825
Retirement of Certificates of Obligation $ 148,445
Interest on Certificates of Obligation 231,087 379,532
Retirement of Notes Payable $ 8,562
Interest on Notes Payable 1,798 10,360
Paying Agents Fees 1,930
Total Expenditures $3,493,647
Excess (Deficiency) of Revenues Over Expenditures $ (814,805)
OTHER FINANCING SOURCES:
Operating Transfers In 1,337,500
Excess (Deficiency) of Revenues And Other Sources
Over Expenditures $ 522,695
Fund Balance at Beginning of Year 955,945
FUND BALANCE AT END OF YEAR $1.478.64Q
See accompanying notes to financial statements.
- 60 -
CAPITAL PROJECT FUNDS
Capital Acquisition - to account for capital items ordered by various divisions but
not received by year end. These capital acquisitions are to be funded by the
general fund and various capital project funds.
Community Development Fund - to account for funds granted to the City of College
Station by the National Department of Housing and Urban Development for use on
various community improvement projects.
Computer Project Fund - to account for the costs of constructing a computer system.
General fund revenues provide the financing.
Planning Project - to account for various engineering and mapping projects conducted
by the City.
Pro Rata Sewer - to account for the pro rata portion of the costs of constructing
sewer lines in new additions or developments which is to be reimbursed by the
independent developers.
1971 Bonds Funds - to account for the cost of various street improvements to be made
with funds provided by proceeds of the 1971 issue of general obligation bonds.
1978 Bond Funds - to account for the cost of street and park improvements, and
construction of utility fixed assets to be made with proceeds of the 1978 issue.
1978 Series II Bond Funds - to account for the cost of street improvements; park
improvements; and construction of police, fire, and warehouse buildings to be made
with funds provided by proceeds of the 1978 Series II issue of general obligation
bonds.
1981 Bond Funds - to account for the cost of street improvements, building con-
struction, park improvements, and acquisition of park land to be made with funds
provided by proceeds of the 1981 Series of general obligation bonds.
1982 Bond Funds - to account for the cost of street improvements, building purchase
and construction, park improvements, and acquisition of park land to be made with
funds provided by proceeds of the 1982 Series of general obligation bonds.
198211 Bond Funds - to account for the cost of parks and street improvements, city
hall and warehouse construction, and a traffic signalization project to be made with
funds provided by proceeds of the 1982II series of general obligation bonds.
1984 Bond Funds - to account for the cost of street improvements, building
construction, and park improvements to be made with funds provided by proceeds of
the 1984 series of general obligation bonds.
- 61 -
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1984 D - 1
Page 1 of 2
Capital Community
ASSETS Acquisition Development
Cash $ -0- $132,462
Certificates of Deposit -0- -0-
U. S. Treasury Bills -0- -0-
Accounts Receivable -0- 24,931
Accrued Interest Receivable -0- -0-
Due from Other Funds 35,439 -0-
Due from Other Governments -0- -0-
TOTAL ASSETS: $ 35,439 $157.393
LIABILITIES AND FUND BALANCES
LIABILITIES:
Accounts Payable $ -0- $ 53,900
Retainage Payable - Contractors -0- 14,133
Due to Other Funds -0- 4,372
Total Liabilities $ -0- $ 72,405
FUND BALANCE:
Reserved for Encumbrances $ 35,439 $ 78,228
Reserved for General Fixed Assets:
Oversized Participation -0- -0-
Park -0- -0-
Parks Project - 1981 -0- -0-
Street Projects -0- -0-
Traffic Signalization -0- -0-
Public Buildings -0- -0-
Drainage Projects -0- -0-
Reserved for Utility Fixed Assets:
Electrical System -0- -0-
Unreserved - Undesignated -0- 6,760
Total Fund Balance $ 35,439 $ 84,988
TOTAL LIABILITIES AND FUND BALANCE: $ 35.439 $157.393
See accompanying notes to financial statements.
- 62 -
Memo Totals Totals
Computer Planning Pro Rata From June 30,
Project Project Sewer Next Page 1984
$ 11,706 $ -0- $ -0- $ 254,676 $ 398,844
-0- -0- -0- 2,465,000 2,465,000
-0- -0- -0- 12,325,002 12,325,002
-0- -0- -0- -0- 24,931
-0- -0- -0- 171,849 171,849
15,919 -0- 65,207 802,681 919,246
-0- -0- -0- 256,014 256,014
$ 27.625 $ -0- $65.207 $16.275.222 $16.560.886
$ -0- $ -0- $ -0- $ 217,818 $ 271,718
-0- -0- -0- 95,459 109,592
34,644 -0- -0- 880,167 919,183
$ 34,644 $ -0- $ -0- $ 1,193,444 $ 1,300,493
$ -0- $ -0- $ -0- $ -0- $ 113,667
-0- -0- -0- 59,713 59,713
-0- -0- -0- 55,575 55,575
-0- -0- -0- 2,062,362 2,062,362
-0- -0- -0- 6,416,702 6,416,702
-0- -0- -0- 376,420 376,420
-0- -0- -0- 4,056,745 4,056,745
-0- -0- -0- 1,200,000 1,200,000
-0- -0- -0- 169,519 169,519
(7,019) -0- 65,207 684,742 749,690
$ (7,019) $ -0- $65,207 $15,081,778 $15,260,393
$ 27.625 $ -0- $65.207 $16.275.222 $16.560.886
- 63 -
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1984 D - 1
(CONTINUED) Page 2 of 2
1971 1978
Bond Bond
ASSETS Funds Funds
Cash $ 2,036 $ 2,699
Certificates of Deposit 30,000 185,000
U. S. Treasury Bills -0- -0-
Accounts Receivable -0- -0-
Accrued Interest Receivable 204 1,258
Due from Other Funds -0- 20,382
Due from Other Governments -0- -0-
TOTAL ASSETS: $ 32.240 $ 209.339
LIABILITIES AND FUND BALANCES
LIABILITIES:
Accounts Payable $ -0- $ 6,842
Retainage Payable - Contractors -0- 887
Due to Other Funds -0- 13,750
Total Liabilities $ -0- $ 21,479
FUND BALANCE:
Reserved for Encumbrances $ -0- $ -0-
Reserved for General Fixed Assets:
Oversized Participation -0- -0-
Park -0- (2,824)
Parks Project - 1981 -0- -0-
Street Projects -0- -0-
Traffic Signalization -0- -0-
Public Buildings -0- -0-
Drainage Projects -0- -0-
Reserved for Utility Fixed Assets:
Electrical System -0- 169,519
Unreserved - Undesignated 32,240 21,165
Total Fund Balance $ 32,240 $ 187,860
TOTAL LIABILITIES AND FUND BALANCE: $ 32.240 $ 209.339
See accompanying notes to financial statements
- 64 -
1978
Series II 1981 1982 1982II 1984
Bond Bond Bond Bond Bond Memo Totals
Funds Funds Funds Funds Funds To Page 63
$ 9,932 $ 92,015 $ 85,788 $ 61,912 $ 294 $ 254,676
150,000 450,000 400,000 1,250,000 -0- 2,465,000
-0- -0- -0- 3,695,296 8,629,706 12,325,002
-0- -0- -0- -0- -0- -0-
1,020 8,011 4,710 131,372 25,274 171,849
-0- -0- 709,644 72,655 -0- 802,681
-0- -0- -0- 240,803 15,211 256,014
$160.952 $ 550.026 $1.200.142 $5.452.038 $8.670.485 $16.275.222
$ -0- $ -0- $ 11,124 $ 163,601 $ 36,251 $ 217,818
-0- -0- 19,481 75,091 -0- 95,459
20,160 -0- 2,606 -0- 843,651 880,167
$ 20,160 $ -0- $ 33,211 $ 238,692 $ 879,902 $ 1,193,444
$ -0- $ -0- $ -0- $ -0- $ -0- $ -0-
-0- 59,713 -0- -0- -0- 59,713
58,399 -0- -0- -0- -0- 55,575
-0- -0- (114,635) 1,045,874 1,131,123 2,062,362
-0- 154,870 1,034,204 2,900,081 2,327,547 6,416,702
-0- -0- -0- 376,420 -0- 376,420
-0- 34,825 254,655 512,515 3,254,750 4,056,745
-0- -0- -0- -0- 1,200,000 1,200,000
-0- -0- -0- -0- -0- 169,519
82,393 300,618 (7,293) 378,456 (122,837) 684,742
$140,792 $ 550,026 $1,166,931 $5,213,346 $7,790,583 $15,081,778
$160.952 $ 550.026 $1.200.142 $5.452.038 $8.670.485 $16.275.222
- 65 -
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED JUNE 30, 1984 D - 2
Page 1 of 2
Capital Community
Acquisition Development
REVENUES:
Intergovernmental $ 20,952 $397,255
Miscellaneous - Interest -0- -0-
- Contributions by Participants -0- 285,686
Total Revenues $ 20,952 $682,941
EXPENDITURES - CAPITAL PROJECTS:
General Fixed Assets -
Community Center $ -0- $ 12,476
Street Improvements -0- -0-
Park Improvements -0- 21,691
Public Buildings 400,000 -0-
Traffic Signalization -0- -0-
Machinery & Equipment -0- -0-
Motor Vehicles 440,034 -0-
Utility Fixed Assets -
Water System Improvements 393,000 -0-
Federal Housing Rehabilitation -0- 506,460
Administrative & Other Costs -0- 67,011
Total Expenditures $ 1,233,034 $607,638
Excess (Deficiency) of Revenues
Over Expenditures $(1,212,082) $ 75,303
OTHER FINANCING SOURCES (USES) :
Proceeds of General Obligation Bonds -0- -0-
Proceeds of Certificates of Obligation 1,233,000 -0-
Operating Transfers In 34 -0-
Operating Transfers Out -0- -0-
Excess (Deficiency) of Revenues
and Other Sources Over Expenditures
and Other Uses $ 20,952 $ 75,303
Fund Balances at Beginning of Year 14,487 9,685
FUND BALANCES AT END OF YEAR: $ 35,439 $ 84.988
See accompanying notes to financial statements.
- 66 -
Memo Totals
Computer Planning Pro Rata From Totals
Project Project Sewer Next Page June 30, 1984
$ -0- $ -0- $ 5,376 $ 670,699 $ 1,094,282
9,562 -0- -0- 809,880 819,442
-0- -0- -0- -0- 285,686
$ 9,562 $ -0- $ 5,376 $ 1,480,579 $ 2,199,410
$ -0- $ -0- $ -0- $ -0- $ 12,476
-0- -0- -0- 317,694 317,694
-0- -0- -0- 2,217,244 2,238,935
-0- -0- -0- 657,190 1,057,190
-0- -0- -0- 117,709 117,709
293,363 -0- -0- -0- 293,363
-0- -0- -0- -0- 440,034
-0- -0- 5,877 -0- 398,877
-0- -0- -0- -0- 506,460
-0- -0- -0- 56,450 123,461
$ 293,363 $ -0- $ 5,877 $ 3,366,287 $ 5,506,199
$(283,801) $ -0- $ (501) $(1,885,708) $(3,306,789)
-0- -0- -0- 8,630,000 8,630,000
-0- -0- -0- -0- 1,233,000
65,920 -0- -0- 149,213 215,167
-0- (10,871) -0- (851,771) (862,642)
$(217,881) $(10,871) $ (501) $ 6,041,734 $ 5,908,736
210,862 10,871 65,708 9,040,044 9,351,657
S (7.019) $ -0- $ 65.207 $15.081.778 $15.260.393
- 67 -
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED JUNE 30, 1984 D - 2
Page 2 of 2
1971 1978
Bond Bond
Funds Funds
REVENUES:
Intergovernmental $ -0- $ -0-
Miscellaneous - Interest 2,169 13,973
- Contributions by Participants -0- -0-
Total Revenues $ 2,169 $ 13,973
EXPENDITURES - CAPITAL PROJECTS:
General Fixed Assets -
Community Center $ -0- $ -0-
Street Improvements -0- -0-
Park Improvements -0- 26,635
Public Buildings -0- -0-
Traffic Signalization -0- -0-
Machinery & Equipment -0- -0-
Motor Vehicles -0- -0-
Utility Fixed Assets -
Water System Improvements -0- -0-
Federal Housing Rehabilitation -0- -0-
Administrative & Other Costs -0- -0-
Total Expenditures $ -0- $ 26,635
Excess (Deficiency) of Revenues
Over Expenditures $ 2,169 $ (12,662)
OTHER FINANCING SOURCES (USES) :
Proceeds of General Obligation Bonds -0- -0-
Proceeds of Certificate of Obligation -0- -0-
Operating Transfers In -0- -0-
Operating Transfers Out -0- (3,750)
Excess (Deficiency) of Revenues
and Other Sources Over Expenditures
and Other Uses $ 2,169 $ (16,412)
Fund Balances at Beginning of Year 30,071 204,272
FUND BALANCES AT END OF YEAR: $ 32.240 $ 187.860
See accompanying notes to financial statements.
- 68 -
1978
Series II 1981 1982 198211 1984
Bond Bond Bond Bond Bond Memo Totals
Funds Funds Funds Funds Funds To Page 6.7
$ -0- $ -0- $ -0- $ 670,699 $ -0- $ 670,699 .
23,499 65,450 80,183 476,859 147,747 809,880
-0- -0- -0- -0- -0- -0-
$ 23,499 $ 65,450 $ 80,183 $ 1,147,558 $ 147,747 $ 1,480,579
$ -0- $ -0- $ -0- $ -0- $ -0- $ -0-
-0- 110,549 26,896 75,419 104,830 317,694
216,272 -0- 40,060 1,915,399 18,878 2,217,244
-0- 14,010 637,048 5,882 250 657,190
-0- -0- 4, 129 113,580 -0- 117,709
-0- -0- -0- -0- -0- -0-
-0- -0- -0- -0- -0- -0-
-0- -0- -0- -0- -0- -0-
-0- -0- -0- -0- -0- -0-
-0- -0- -0- -0- 56,450 56,450
$ 216,272 $ 124,559 $ 708, 133 $ 2,110,280 $ 180,408 $ 3,366,287
$(192,773) $ (59,109) $ (627,950) $ (962,722) $ (32,661) $(1,885,708)
-0- -0- -0- -0- 8,630,000 8,630,000
-0- -0- -0- -0- -0- -0-
-0- 91,661 57,552 -0- -0- 149,213
(61,659) (57,552) (116,000) (398,677) (214,133) (851,771)
$(254,432) $ (25,000) $ (686,398) $(1,361,399) $8,383,206 $ 6,041,734
395,224 575,026 1,853,329 6,574,745 (592,623) 9,040,044
$ 140.792 $ 550.026 $ 1.166.931 $ 5.213.346 $7.790.583 $15.081.778
- 69 -
(This page intentionally left blank.)
- 70 -
ENTERPRISE FUNDS
Utility Fund - to account for revenues and expenses
related to the operation and maintenance of the
water, sewer and electric systems of the City. All
activities necessary to provide such services are
accounted for in this fund, including, but not
limited to, administration, operations, maintenance,
financing and related debt service, and billing and
collection.
Sanitation Fund - to account for all sanitation col-
lection and disposal activities by the City to both
residential and commercial residents, including the
operation of the City's sanitary landfill.
- 71 -
CITY OF COLLEGE STATION
ALL ENTERPRISE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1984 E-1
Utility Sanitation Totals
ASSETS Fund Fund June 30, 1984
CURRENT ASSETS:
Cash on Hand and in Banks $ 1,244,157 $131,174 $ 1,375,331
Certificates of Deposit 1,600,000 250,000 1,850,000
Accounts Receivable (Net of Allowances
for Uncollectible Accounts) 1,529,221 8,670 1,537,891
Accrued Interest Receivable 22,614 2,766 25,380
Due from Other Funds 136,172 89,596 225,768
Inventories 846, 164 13,980 860,144
Prepaid Expenses 14,603 6,671 21,274
Total Current Assets $ 5,392,931 $502,857 $ 5,895,788
RESTRICTED ASSETS:
Cash in Banks $ 241,259 $ -0- $ 241,259
Certificates of Deposit 8,711,000 -0- 8,711,000
U. S. Treasury Bills 23,006,044 -0- 23,006,044
Accrued Interest Receivable 472,472 -0- 472,472
Loan Receivable 552,807 -0- 552,807
Due from Other Funds 4,028 -0- 4,028
Inventories 143,647 -0- 143,647
Total Restricted Assets $33,131,257 $ -0- $33,131,257
FIXED ASSETS: (Net of Accumulated Deprec.) $34,875,735 $419,093 $35,294,828
DEFERRED CHARGES:
• Prepaid Water Costs $ 425,740 $ -0- $ 425,740
Bond Issuance Costs 238,899 -0- 238,899
Total Deferred Charges $ 664,639 $ -0- $ 664,639
TOTAL ASSETS: $74.064.562 $921.950 $74.986.512
See accompanying notes to financial statements.
- 72 -
Utility Sanitation Totals
LIABILITIES Fund Fund June 30, 1984
CURRENT LIABILITIES:
Payable from Current Assets:
Accounts Payable $ 1,591,155 $ 14,107 $ 1,605,262
Sales Tax Payable 41,771 159 41,930
Due to Other Funds 231,521 18,204 249,725
Payable from Restricted Assets:
Construction Contracts & Retainages Payable 1,349,914 -0- 1,349,914
Accrued Revenue Bond Interest Payable 778,869 -0- 778,869
Currently Maturing Portion of Revenue Bonds 2,050,000 -0- 2,050,000
Due to Other Funds 20,382 -0- 20,382
Customers' Meter Deposits 1,390,072 -0- 1,390,072
Total Current Liabilities $ 7,453,684 $ 32,470 $ 7,486,154
LONG-TERM LIABILITIES:
Revenue Bonds Payable - Net of Currently
Maturing Portion $37,560,000 $ -0- $37,560,000
Unamortized Premium on Bonds 1,224 -0- 1,224
Total Long-Term Liabilities $37,561,224 $ -0- $37,561,224
TOTAL LIABILITIES: $45,014,908 $ 32,470 $45,047,378
FUND EQUITY
Contributed Capital $10,187,277 $ 54,901 $10,242,178
Retained Earnings:
Reserved for Noncurrent Loans 552,807 -0- 552,807
Reserved per Revenue Bond Indenture 1,589,050 -0- 1,589,050
Unreserved 16,720,520 834,579 17,555,099
TOTAL FUND EQUITY: $29,049,654 $889,480 $29,939,134
TOTAL LIABILITIES AND FUND EQUITY: $74.064.562 $921.950 $74.986.512
- 73 -
CITY OF COLLEGE STATION
COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS -
ALL ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 1984 E-2
Utility Sanitation Totals
Fund Fund June 30, 1984
OPERATING REVENUES:
Charges for Services $26,277,830 $1,162,020 $27,439,850
OPERATING EXPENSES:
Salaries and Benefits $ 1,678,627 $ 558,480 $ 2,23/,107
Supplies 291,010 45,241 336,251
Building Maintenance 287,152 2,096 289,248
Equipment Maintenance 93,311 71,368 164,679
Services 11,685,720 27,175 11,712,895
Sundry 35,485 10,309 45,794
Administrative Transfers 2,077,281 -0- 2,077,281
Depreciation 1,146,568 307,311 1,453,879
Bad Debts 105,936 -0- 105,936
Inventory Adjustment 10,488 -0- 10,488
Total Operating Expenses $17,411,578 $1,021,980 $18,433,558
NET OPERATING INCOME: $ 8,866,252 $ 140,040 $ 9,006,292
NONOPERATING REVENUES (EXPENSES) :
Interest Earnings $ 1,895,706 $ 22,044 $ 1,917,750
Miscellaneous Fees -0- (2,553) (2,553)
Revenue Bond Interest (1,971,123) -0- (1,971,123)
Amortization of Bond Issuance Costs (28,386) -0- (28,384)
Loss on Disposal of Equipment -0- (62,242) (62,242)
Contribution to Brazos Beautiful, Inc. -0- (10,325) (10,325)
Total Nonoperating Revenues
(Expenses) $ (103,801) $ (53,076) $ (156,877)
Income Before Operating Transfers $ 8,762,451 $ 86,964 $ 8,849,415
Operating Transfers In -0- 4,790 4,790
Operating Transfers Out (3,461,317) (49,051) (3,510,368)
NET INCOME: $ 5,301,134 $ 42,703 $ 5,343,837
Retained Earnings at Beginning of Year 13,561,243 791,876 14,353,119
RETAINED EARNINGS AT END OF YEAR: $18.862.377 $ 834.579 $19.696.956
See accompanying notes to financial statements.
- 74 -
CITY OF COLLEGE STATION
COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 1984 E-3
Utility Sanitation Totals
Fund Fund June 30, 1984
SOURCES OF WORKING CAPITAL:
Operations:
Net Income $ 5,301,134 $ 42,703 $ 5,343,837
Items not Requiring Working Capital:
Depreciation 1,146,568 307,311 1,453,879
Amortization of Deferred Charges 32,384 -0- 32,384
Working Capital Provided by Operations $ 6,480,086 $350,014 $ 6,830,100
Disposal of Equipment -0- 62,242 62,242
Issuance of Long-Term Debt 17,380,000 -0- 17,380,000
Contribution of Capital - Local Funds 398,877 -0- 398,877
Total Sources of Working Capital $24,258,963 $412,256 $24,671,219
APPLICATIONS OF WORKING CAPITAL:
Acquisition of Property, Plant, and Equipment $ 6,412,511 $257,096 $ 6,669,607
Reduction of Long-Term Debt 2,050,000 -0- 2,050,000
Payment of Bond Issuance Costs 81,425 -0- 81,425
Total Applications of Working Capital $ 8,543,936 $257,096 $ 8,801,032
NET INCREASE (DECREASE) IN WORKING CAPITAL: $15.715.027 $155.160 $15.870.187
ELEMENTS OF NET INCREASE (DECREASE) IN
WORKING CAPITAL:
Cash $ 915,551 $ 40,389 $ 955,940
Certificates of Deposit 600,000 100,000 700,000
Accounts Receivable 329,013 11,208 340,221
Due From Other Funds 133,679 5,840 139,519
Inventories 126,103 6, 195 132,298
Prepaid Expenses (12,483) 1,493 (10,990)
Restricted Assets 15,507,802 -0- 15,507,802
Accounts Payable (645,746) (13,467) (659,213)
Sales Tax Payable 43,886 (159) 43,727
Due to Other Funds (69,617) 3,661 (65,956)
Liabilities Payable from Restricted Assets (1,213,161) -0- (1,213,161)
NET INCREASE (DECREASE) IN WORKING CAPITAL: $15.715.027 $155.160 $15.870.187
See accompanying notes to financial statements.
- 75 -
CITY OF COLLEGE STATION
UTILITY FUND
BALANCE SHEET
JUNE 30, 1984 E-4
ASSETS
CURRENT ASSETS:
Cash on Hand and in Bank $ 1,244,157
Certificates of Deposit 1,600,000
Accounts Receivable (Net of Allowance
for Estimated Uncollectibles):
Utility Billings $1,469,358
Miscellaneous 59,863
Accrued Interest 22,614 1,551,835
Due from Other Funds 136,172
Inventories 846,164
Prepaid Expenses 14,603
Total Current Assets $ 5,392,931
RESTRICTED ASSETS: (Schedule E-8)
Cash in Banks $ 241,259
Certificates of Deposit 8,711,000
U. S. Treasury Bills 23,006,044
Accrued Interest Receivable 472,472
Loan Receivable 552,807
Due from Other Funds 4,028
Inventories 143,647
Total Restricted Assets $33,131,257
FIXED ASSETS: (Schedule E-9) Cost Depreciation
Electric System $13,176,656 $2,625,204 $10,551,452
Water System 17,263,262 2,022,521 15,240,741
Sewer System 10,375,774 1,376,094 8,999,680
Computer System 152,882 69,020 83,862
Total Fixed Assets V40.968,574 $6.092.839 $34,875,735
DEFERRED CHARGES:
Prepaid Water Costs $ 425,740
Bond Issuance Costs 238,899
Total Deferred Charges $ 664,639
TOTAL ASSETS: $74.064.562
See accompanying notes to financial statements.
- 76 -
LIABILITIES
CURRENT LIABILITIES:
Payable from Current Assets:
Accounts Payable $ 1,591,155
Sales Tax Payable 41,771
Due to Other Funds 231,521 $ 1,864,447 .
Payable from Restricted Assets: (Schedule E-8)
Construction Contracts and Retainages Payable $ 1,349,914
Accrued Revenue Bond Interest Payable 778,869
Matured and Currently Maturing Portion of
Revenue Bonds (Schedule E-10) 2,050,000
Due to Other Funds 20,382
Customers' Meter Deposits 1,390,072 5,589,237
Total Current Liabilities $ 7,453,684
LONG-TERM LIABILITIES:
Revenue Bonds Payable - Net of Currently Maturing
Portion (Schedule E-10) $37,560,000
Unamortized Premium on Bonds 1,224
Total Long-Term Liabilities $37,561,224
TOTAL LIABILITIES: $45,014,908
FUND EQUITY
Contributed Capital:
Customers $ 176,590
Local Government 9, 190,340
Federal Government 820,347 $10,187,277
Retained Earnings:
Reserved for Noncurrent Loans $ 552,807
Reserved per Revenue Bond Indentures 1,589,050
Unreserved 16,720,520 18,862,377
TOTAL FUND EQUITY: $29,049,654
TOTAL LIABILITIES AND FUND EQUITY: $74.064.562
- 77 -
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS
FOR THE YEAR ENDED JUNE 30, 1984
E-5
OPERATING REVENUES:
Charges For Services
Electrical $21,265,591
Water 2,824,595
Sewer 1,714,207
Nondepartmental 473,437
Total Operating Revenues $26,277,830
OPERATING EXPENSES:
•
Salaries and Benefits $ 1,678,627
Supplies 291,010
Building Maintenance 287,152
Equipment Maintenance 93,311
Services 11,685,720
Sundry 35,485
Administrative Transfers 2,077,281
Depreciation 1,146,568
Bad Debts 105,936
Inventory Adjustment 10,488
Total Operating Expenses $17,411,578
NET OPERATING INCOME: $ 8,866,252
NONOPERATTNG REVENUES (EXPENSES) :
Interest Earnings $ 1,895,706
Revenue Bond Interest (1,971,123)
Amortization of Bond Issuance Costs (28,384)
Total Nonoperating Revenues (Expenses) $ (103,801)
Income Before Operating Transfers $ 8,762,451
Operating Transfers Out (3,461,317)
NET INCOME: $ 5,301,134
Retained Earnings at Beginning of Year 13,561,243
RETAINED EARNINGS AT END OF YEAR: $18.862.377
See accompanying notes to financial statements.
- 78 -
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF REVENUES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1984
E-6
Variance,
Favorable
Budget Actual (Unfavorable)
OPERATING REVENUES:
ELECTRIC:
Electric Services $ 22,660,000 $ 21,170,966 $(1,489,034)
Underground Construction 40,000 62,344 22,344
Pole Rental 10,000 22,386 12,386
Temporary Service 15,000 9,895 (5,105)
Total Electric $ 22,725,000 $ 21,265,591 $(1,459,409)
WATER:
Water Services $ 2,700,000 $ 2,712,407 $ 12,407
Water Taps 100,000 112,188 12,188
Total Water $ 2,800,000 $ 2,824,595 $ 24,595
SEWER:
Sewer Services $ 1,500,000 $ 1,666,632 $ 166,632
Sewer Taps 40,000 47,575 7,575
Total Sewer $ 1,540,000 $ 1,714,207 $ 174,207
NONDEPARTMENTAL:
Penalties $ 200,000 $ 320,848 $ 120,848
Reconnect Fees 15,000 26,668 11,668
Service Fees 35,000 84,067 49,067
Use of City Forces 10,000 14,220 4,220
Sales Tax Collection Fees 2,000 4,311 2,311
Other Revenues 7,000 23,323 16,323
Total Nondepartmental $ 269,000 $ 473,437 $ 204,437
Total Operating Revenues: $ 27,334,000 $ 26,277,830 $(1,056,170)
NONOPERATING REVENUES:
Miscellaneous -
Interest Earnings $ 350,000 $ 1,895,706 $ 1,545,706
Total Nonoperating Revenues $ 350,000 $ 1,895,706 $ 1,545,706
TOTAL REVENUES: $ 27.684,000 $ 28,173.536 $ 489.536
See accompanying notes to financial statements.
- 79 -
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET (NON -GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1984
E-7
Page 1 of 3
Variance,
Favorable
Budget Actual (Unfavorable)
ELECTRICAL TRANSMISSION:
Supplies $ 375 $ 283 $ 92
Building Maintenance 27,850 17,129 10,721
Equipment Maintenance 200 -0- 200
Services 13,059,443 10,502,052 2,557,391
Sundry 150 149 1
Total Operating -
Electrical Transmission $ 13,088,018 $ 10,519,613
$ 2,568,405
Total Electrical Transmission $ 13,088,018 $ 10,519,613 $ 2,568,405
ELECTRICAL DISTRIBUTION:
Salaries and Benefits $ 683,395 $ 641,641 $ 41,754
Supplies 313,988 193,063 120,925
Building Maintenance 124,400 123,251 1,149
Equipment Maintenance 54,499 48,852 5,647
Services 21,755 26,691 (4,936)
Sundry 7,850 7,841 9
Total Operating -
Electrical Distribution $ 1,205,887 $ 1 ,041,339 $ 164,548
Capital Outlay 1,021,172 759,633 261,539
Total Electrical Distribution $ 2,227,059 $ 1,800,972 $ 426,087
WATER PRODUCTION:
Salaries and Benefits $ 351,181 $ 308,994 $ 42,187
Supplies 38,300 26,547 11,753
Building Maintenance 10,300 1,070 9,230
Equipment Maintenance 26,008 6,509 19,499
Services 874,547 846,761 27,786
Sundry 4,740 4,679 61
Total Operating -
Water Production $ 1,305,076 $ 1,194,560 $ 110,516
Capital Outlay 15,000 11,612 3,388
Total Water Production $ 1,320,076 $ 1,206,172 $ 113,904
WATER DISTRIBUTION:
Salaries and Benefits $ 280,896 $ 216,741 $ 64,155
Supplies 22,015 16,008 6,007
Building Maintenance 60,600 60,549 51
Equipment Maintenance 23,063 19,934 3, 129
Services 9,212 6,460 2,752
Sundry 4,720 4,685 35
Total Operating -
Water Distribution $ 400,506 $ 324,377 $ 76,129
Capital Outlay 200,970 134,760 66,210
Total Water Distribution $ 601,476 $ 459,137 $ 142,339
See accompanying notes to financial statements.
- 80 -
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1984
E-7
Page 2 of 3
Variance,
Favorable
Budget Actual (Unfavorable)
SEWER TREATMENT:
Salaries and Benefits $ 291,328 $ 235,086 $ 56,242
Supplies 37,702 35,674 2,028
Building Maintenance 54,149 50,652 3,497
Equipment Maintenance 9,260 9,237 23
Services 227,376 226,984 392
Sundry 12,410 12,340 70
Total Operating - Sewer Treatment $ 632,225 $ 569,973 $ 62,252
Capital Outlay 24,370 20,163 4,207
Total Sewer Treatment $ 656,595 $ 590,136 $ 66,459
SEWER COLLECTION:
Salaries and Benefits $ 249,199 $ 207,963 $ 41,236
Supplies 25,810 18,974 6,836
Building Maintenance 56,000 34,501 21,499
Equipment Maintenance 12,628 8,505 4,123
Services 9,605 6,970 2,635
Sundry 3,634 3,557 77
Total Operating -
Sewer Collection $ 356,876 $ 280,470 $ /6,406
Capital Outlay 98,924 69, 135 29,789
Total Sewer Collection $ 455,800 $ 349,605 $ 106,195
UTILITIES ADMINISTRATION:
Salaries and Benefits $ 69,557 $ 68,202 $ 1,355
Supplies 5,920 461 5,459
Equipment Maintenance 952 274 678
Services 69,833 69,802 31
Sundry 450 133 317
Total Utilities Administration $ 146,712 $ 138,872 $ 7,840
NONDEPARTMENTAL:
Administrative Transfers
to General Fund $ 2,077,281 $ 2,077,281 $ -0-
Sundry -0- 2,101 (2,101)
Total Operating - Nondepartmental $ 2,077,281 $ 2,079,382 $ (2,101)
Nonoperating and Contributions
Transfers to Debt Service Fund 686,377 686,377 -0-
Revenue Bond Principal 1,743,000 1,748,000 (5,000)
Revenue Bond Interest 2,039,639 1,971, 123 68,516
Transfers to General Fund 2,774,940 2,774,940 -0-
Contingency 200,337 -0- 200,337
Total Nondepartmental $ 9,521,574 $ 9,259,822 $ 261,752
TOTAL UTILITY BUDGETARY AND
ACTUAL EXPENDITURES: $ 28.017.310 $ 24.324.329 $ 3.692.981
See accompanying notes to financial statements.
- 81 -
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1984
E-7
Page 3 of 3
Variance,
Favorable
Budget Actual (Unfavorable)
RECAP OF EXPENDITURES:
Salaries and Benefits $ 1,925,556 $ 1,678,627 $ 246,929
Supplies 468,110 291,010 177,100
Building Maintenance 333,299 287,152 46,147
Equipment Maintenance 126,610 93,311 33,299
Services 14,531,688 11,685,720 2,845,968
Sundry 33,954 35,485 (1,531)
Administrative Transfers 2,077,281 2,077,281 -0-
Total Operating -
Utility $ 19,496,498 $ 16,148,586 $ 3,347,912
Capital Outlay 1,076,519 995,303 81,216
Revenue Bond Principal 1,743,000 1,748,000 (5,000)
Nonoperating and Contributions 5,701,293 5,432,440 268,853
TOTAL UTILITY BUDGETED AND
ACTUAL EXPENDITURES $ 28.017.310 $ 24.324.329 $ 3.692.981
See accompanying notes to financial statements.
- 82 -
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF RESTRICTED ASSETS AND LIABILITIES
PAYABLE FROM RESTRICTED ASSETS
JUNE 30, 1984 E-8
Revenue Revenue
Bond Bond Customers'
Interest Construction Meter
And Sinking Funds Deposits Totals
RESTRICTED ASSETS:
Cash in Banks $ 25,049 $ 211,785 $ 4,425 $ 241,259
Certificates of Deposit 4,011,000 3,350,000 1,350,000 8,711,000
U.S. Treasury Bills 236,773 22,769,271 -0- 23,006,044
Accrued Interest Receivable 145,097 291,728 35,647 472,472
Loan Receivable -0- 552,807 -0- 552,807
Due From Other Funds -0- 4,028 -0- 4,028
Inventories -0- 143,647 -0- 143,647
TOTAL RESTRICTED ASSETS: $4.417.919 S27.323.266 $1.390.072 $33.131.257
LIABILITIES PAYABLE FROM
RESTRICTED ASSETS:
Construction Contracts and
Retainage Payable $ -0- $ 1,349,914 $ -0- $ 1,349,914
Accrued Revenue Bond Interest
Payable 778,869 -0- -0- 778,869
Currently Maturing Portion
of Revenue Bonds 2,050,000 -0- -0- 2,050,000
Due to Other Funds -0- 20,382 -0- 20,382
Customers' Meter Deposits -0- -0- 1,390,072 1,390,072
TOTAL LIABILITIES PAYABLE FROM
RESTRICTED ASSETS: $2.828.869 $ 1.370.296 1.390.072 $ 5.589.237
See accompanying notes to financial statement.
- 83 -
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF FIXED ASSETS AND DEPRECIATION
JUNE 30, 1984 E-9
Assets
Balances Balances
7/1/83 Additions Deductions 6/30/84
ELECTRIC SYSTEM:
Switch Stations, Transmission
& Distribution Lines $ 9,555,168 $ 635,896 $ -0- $10,191,064
Electric Service Equipment 221,989 42,002 -0- 263,991
Meters 532,456 -0- -0- 532,456
Transformers 912,965 -0- -0- 912,965
General & Office Equipment 131,462 4,190 -0- 135,652
Automotive Equipment 341,655 81,277 -0- 422,932
Land 244,714 154,059 -0- 398,773
Construction-In-Progress 132,939 343,675 157,791 318,823
$12,073,348 $ 1,261,099 $ 157,791 $13,176,656
WATER SYSTEM:
Transmission & Distribution Lines $ 6,639,255 $ 133,045 $ -0- $ 6,772,300
Water Service Equipment 17,697 -0- -0- 17,697
Meters 427,605 -0- -0- 427,605
Storage Tanks 5,722,592 -0- -0- 5,722,592
Waterwell Drilling Costs 679,382 130,018 -0- 809,400
General & Office Equipment 140,856 1,636 -0- 142,492
Automotive Equipment 76,015 23,739 -0- 99,754
Land 265,483 422,614 -0- 688,097
Construction-In-Progress 1,402,735 1,328,611 148,021 2,583,325
$15,371,620 $ 2,039,663 $ 148,021 $17,263,262
SEWER SYSTEM:
Transmission & Distribution Lines $ 883,824 $ 181,082 $ -0- $ 1,064,906
Outfall Lines & Lift Station 1,933,470 -0- -0- 1,933,470
Treatment Plant & Equipment 3,037,480 6,682 -0- 3,044,162
General Equipment 36,906 64 -0- 36,970
Automotive Equipment 68,155 33,049 -0- 101,204
Land 240,566 37,266 -0- 277,832
Construction-In-Progress 757,812 3,346,046 186,628 3,917,230
$ 6,958,213 $ 3,604, 189 $ 186,628 $10,375,774
COMPUTER SYSTEM:
Computer Equipment $ 152,882 $ -0- $ -0- $ 152,882
TOTAL FIXED ASSETS: $34.556.063 $ 6.904.951 5 492.440 $40,968.574
See accompanying notes to financial statement.
- 84 -
Depreciation Net
Balances Balances Asset
7/1/83 Additions 6/30/84 Value
$1,255,314 $ 360,719 $1,616,033 $ 8,575,031
53,535 29,943 83,478 180,513
199,266 21,230 220,496 311,960
338,589 32,444 371,033 541,932 .
59,040 12,203 71,243 64,409
176,766 86,155 262,921 160,011
-0- -0- -0- 398,773
-0- -0- -0- 318,823
$2,082,510 $ 542,694 $2,625,204 $10,551,452
$ 846,641 $ 179,619 $1,026,260 $ 5,746,040
1,176 441 1,617 16,080
209,543 13,144 222,687 204,918
374,678 143,065 517,743 5,204,849
46,799 24,272 71,071 738,329
100,619 7,713 108,332 34,160
52,711 22,100 74,811 24,943
-0- -0- -0- 688,097
-0- -0- -0- 2,583,325
$1,632,167 $ 390,354 $2,022,521 $15,240,741
$ 339,048 $ 40,833 $ 379,881 $ 685,025
270,297 48,337 318,634 1,614,836
512,723 80,118 592,841 2,451,321
10,647 5,272 15,919 21,051
45,147 23,672 68,819 32,385
-0- -0- -0- 277,832
-0- -0- -0- 3,917,230
$1,177,862 $ 198,232 $1,376,094 $ 8,999,680
$ 53,732 $ 15,288 $ 69,020 $ 83,862
$4.946.271 $1.146.568 $6.092.839 $34.875.735
- 85 -
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF REVENUE BOND DEBT
JUNE 30, 1984 E-10
DEBT
Original Balance
Date Issue Retired 6/30/84
Water and Sewer System and 2/01/67 $ 333,000 $ 333,000 $ -0-
Electric Light and Power
System Revenue Refunding
Bonds - Series 1967
Water and Sewer System and 2/01/67 600,000 450,000 150,000
Electric Light and Power
System Revenue Bonds -
Series 1967
Utility System Revenue Bonds - 8/01/71 800,000 520,000 280,000
Series 1971
Utility System Revenue Bonds - 8/01/73 500,000 275,000 225,000
Series 1973
Utility System Revenue Bonds - 8/01/76 3,000,000 900,000 2, 100,000
Series 1976
Utility System Revenue Bonds - 5/01/79 6,145,000 970,000 5,175,000
Series 1979
Utility System Revenue Bonds - 5/01/81 3,000,000 900,000 2,100,000
Series 1981
Utility System Revenue Bonds - 2/01/82 4,220,000 820,000 3,400,000
Series 1982
Utility System Revenue Bonds - 11/01/82 9,325,000 525,000 8,800,000
Series 1982 II
Utility System Revenue Bonds - 05/01/84 17,380,000 -0- 17,380,000
Series 1984
$45,3.03.000 $5.693,000 $39.610.000
BONDS AUTHORIZED AND UNISSUED:
Series 1984 $. 5.000.000
See accompanying notes to financial statements.
- 86 -
MATURITIES REQUIREMENTS
Fiscal Year 1984-85 Fiscal Year 1985-86
From To Annually Principal Interest Principal interest
$ -0- $ -0- $ -0- $ -0- $ -0-
2/01/85 2/01/89 30,000 30,000 5,445 30,000 4,365
2/01/85 2/01/91 40,000 40,000 15,200 40,000 12,960
2/01/85 2/01/93 25,000 25,000 11,413 25,000 10,163
2/01/85 2/01/93 150,000 150,000 118,575 150,000 109,575
2/01/94 2/01/95 175,000
2/01/96 1/01/97 200,000
2/01/85 275,000 275,000 285,600 300,000 265,663
2/01/86 300,000
2/01/87 325,000
2/01/88 2/01/91 350,000
2/01/92 2/01/97 400,000
2/01/98 475,000
2/01/85 2/01/91 300,000 300,000 193,950 300,000 162,900
2/01/85 2/01/92 425,000 425,000 372,300 425,000 321,300
2/01/85 2/01/2000 550,000 550,000 869,000 550,000 811,250
2/01/85 255,000 255,000 1,349,494 400,000 1,770,000
2/01/86 400,000
2/01/87 550,000
2/01/88 2/01/91 700,000
2/01/92 1,000,000
2/01/93 2/01/2001 1,375,000
$2.050.000 $3.220.977 $2.220.000 $3.468.176
- 87 -
CITY OF COLLEGE STATION
SANITATION FUND
BALANCE SHEET
JUNE 30, 1984
E-11
ASSETS
CURRENT ASSETS:
Cash on Hand and in Bank $131,174
Certificate of Deposit 250,000
Accounts Receivable 11,436
Due From Other Funds 89,596
Inventories 13,980
Prepaid Expenses 6,671
Total Current Assets $502,857
FIXED ASSETS: Cost Depreciation Net
Automotive Equipment $ 487,173 $306,387 $180,786
Machinery, Tools & Equipment 677,825 494,708 183,117
Land 55,190 -0- 55,190
Total Fixed Assets $1.220.18$ $801.095 419,093
TOTAL ASSETS: $921.950
LIABILITIES
CURRENT LIABILITIES:
Accounts Payable $ 14,266
Due to Other Funds 18,204
TOTAL LIABILITIES: $ 32,470
FUND EQUITY
Contributed Capital:
Federal Government $ 54,901
Retained Earnings:
Unreserved 834,579
Total Fund Equity $889,480
TOTAL LIABILITIES AND FUND EQUITY: $921.950
See accompanying notes to financial statements.
- 88 -
CITY OF COLLEGE STATION
SANITATION FUND
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
FOR THE YEAR ENDED JUNE 30, 1984
E-12
OPERATING REVENUES:
Charges for Services
Residential $ 783,639
Commercial 313,398
Landfill 64,983
Total Operating Revenues $1, 162,020
OPERATING EXPENSES:
Salaries and Benefits $ 558,480
Supplies 45,241
Building & Grounds Maintenance 2,096
Equipment Maintenance 71,368
Services 27,175
Sundry 10,309
Depreciation 307,311
Total Operating Expenses $1,021,980
Net Operating Income $ 140,040
NONOPERATING REVENUES (EXPENSES) :
Interest Earnings $ 22,044
Miscellaneous Fees (2,553)
Loss on Disposal of Equipment (62,242)
Contribution to Brazos Beautiful, Inc. (10,325)
Total Nonoperating Revenues (Expenses) $ (53,076)
Income Before Operating Transfers $ 86,964
Operating Transfers In 4,790
Operating Transfers Out (49,051)
NET INCOME: $ 42,703
Retained Earnings at Beginning of Year 791,876
RETAINED EARNINGS AT END OF YEAR: S 834.579
See accompanying notes to financial statements.
- 89 -
CITY OF COLLEGE STATION
SANITATION FUND
STATEMENT OF EXPENSES - BUDCET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1984
E-13
Variance,
Favorable
Budget Actual (Unfavorable)
SANITATION COLLECTION (RESIDENTIAL) :
Salaries and Benefits $ 473,461 $ 398,461 $ 75,000
Supplies 38,930 30,378 8,552
Building & Grounds Maintenance 2,100 2,062 38
Equipment Maintenance 53,946 30,073 23,873
Services 7,978 7,512 466
Sundry 7,768 7,688 80
Total Operating - Sanitation Collection
(Residential) $ 584,183 $ 476,174 $108,009
Capital Outlay - Machinery, Tools, Equipment 137,618 120,148 17,470
Total Sanitation Collection (Residential) $ 721,801 $ 596,322 $125,479
SANITATION COLLECTION (COMMERCIAL) :
Salaries and Benefits $ 86,673 $ 68,927 $ 17,746
Supplies 8,140 6,445 1,695
Equipment Maintenance 12,100 6, 168 5,932
Services 40 32 8
Sundry 1,685 1 ,684 1
Total Operating - Sanitation Collection
(Commercial) $ 108,638 $ 83,256 $ 25,382
SANITATION DISPOSAL:
Salaries and Benefits $ 102,662 $ 91,092 $ 11,570
Supplies 9,411 8,418 993
•
Building & Grounds Maintenance 1,358 34 1,324
Equipment Maintenance 37,352 35,127 2,225
Services 21,344 19,631 1,713
Sundry 1,350 937 413
Total Operating - Sanitation Disposal $ 173,477 $ 155,239 $ 18,238
Capital Outlay - Machinery, Tools, Equipment 132, 157 136,947 (4,790)
Total Sanitation Disposal $ 305,634 $ 292,186 $ 13,448
TOTAL SANITATION BUDGETED AND
ACTUAL EXPENDITURES: $$1,136,O73 $ 971.764 $164.309
RECAP OF EXPENDITURES:
Salaries and Benefits $ 662,796 $ 558,480 $104,316
Supplies 56,481 45,241 11,240
Building & Grounds Maintenance 3,458 2,096 1,362
Equipment Maintenance 103,398 71,368 32,030
Services 29,362 27,175 2,187
Sundry 10,803 10,309 494
Capital Outlay 269,775 257,095 12,680
$1.136.073 $ 971.764 $164.309
See accompanying notes to financial statements.
- 90 -
FIDUCIARY FUNDS
Pension Trust Fund
Firemen's Relief and Retirement - to account for
the accumulation of resources to be used for
retirement annuity payments at appropriate amounts
and time. The fund does not account for the
administrative costs of the System, which are
borne by the general fund. Resources are
contributed by employees at an annual fixed rate.
The City has voluntarily contributed amounts as
needed to maintain the solvency of the fund. The
potential future liabilities related to these
payments appear to be minimal due to the fact that
it is estimated by the City that there are
approximately five or less past employees who
could become eligible for these $25.00 per month
payments in the future.
Expendable Trust Funds
Cemetery - Perpetual Care - to account for portion
of cemetery plot sales proceeds that is designated
as a contribution to the perpetual care fund.
Funds are to be expended for maintenance and care
of the City's cemetery.
Employee Benefits - to account for the
accumulation of resources to be used for health
insurance payments at appropriate amounts and
time. Employees contribute funds for dependent
coverage and the City contributes funds to cover
each employee.
- 91 -
CITY OF COLLEGE STATION
ALL FIDUCIARY FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1984 F-I
Pension Trust Expendable
Fund Trust Funds
Firemen's Relief Cemetery - Totals
and Perpetual Employee June 30,
ASSETS Retirement Care Benefits 1984
Cash $298 $ 3,003 $ 921 $ 4,222
Certificates of Deposit -0- 42,000 -0- 42,000
Accrued Interest Receivable -0- 642 -0- 642
Due from Other Funds -0- 1,403 221,458 222,861
TOTAL ASSETS: $298 $47.048 $222.379 $269,725
FUND BALANCE
Reserved for Firemen's Relief
and Retirement $298 $ -0- $ -0- $ 298
Reserved for Cemetery Perpetual Care -0- 47,048 -0- 47,048
Reserved for Employee Benefits -0- -0- 222,379 222,379
TOTAL FUND BALANCE: $298 $47.048 $222.379 $269.725
See accompanying notes to financial statements.
- 92 -
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund
operations or accounted for in trust funds.
- 93 -
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- 94 -
CITY OF COLLEGE STATION
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCES
JUNE 30, 1984 G-1
GENERAL FIXED ASSETS:
Land $ 3,248,388
Buildings and Improvements 4,544,408
Machinery, Tools, and Equipment 3,337,295
Motor Vehicles 1,220,234
Parks and Recreation Equipment 2,059,403
Paving Sidewalks and Streets 5,504,680
Construction in Progress 4,450,219
TOTAL GENERAL FIXED ASSETS: $24.364.627
INVESTMENT IN GENERAL FIXED ASSETS FROM:
Capital Projects Funds:
General Obligation Bonds $11,020,345
Federal Grants 895,354
General & Special Revenue Funds 1,562,807
General Fund Revenues 2,799,864
Special Revenue Fund Revenues 1,063,573
Acquisitions Prior to July 1, 1979 - Source Undetermined 7,022,684
TOTAL INVESTMENT IN GENERAL FIXED ASSETS: $24.364.627
See accompanying notes to financial statements.
- 95 -
CITY OF COLLEGE STATION
GENERAL FIXED ASSET ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS -
BY FUNCTION AND ACTIVITY
FOR THE YEAR ENDED JUNE 30, 1984 G-2
Building
and
Function and Activity Total Land Improvements
GENERAL FUND:
Administration $ 204,972 $ -0- $ 6,920
Finance 233,818 -0- 10,654
Public Service 818,716 -0- 28,168
Police 488,326 -0- 1,849
Fire 490,874 -0- 519
Engineering 191,553 -0- 2,969
Parks 371,605 -0- 6,196
Total General Fund $ 2,799,864 $ -0- $ 57,275
SPECIAL REVENUE FUNDS: $ 169,279 $ 150,009 $ -0-
CAPITAL PROJECTS FUNDS:
Community Center $ 894,294 $ -0- $ 894,294
Community Development 850,393 13,082 12,476
Computer Project 467,623 -0- -0-
Capital Acquisitions 42,425 -0- -0-
Certificate of Obligation Funds 1 ,052,759 -0- 400,000
Southwest Parkway 642,231 -0- -0-
1971 Bond Funds 172,838 -0- -0-
1976 Bond Funds 126,377 -0- 1,495
1978 Bond Funds 501,669 -0- 25,141
1978 Series II Bond Funds 2,742,467 485,325 579,005
1981 Bond Funds 430,777 9,625 12,896
1982 Bond Funds 1,069,296 373,260 607,664
198211 Bond Funds 254,774 254,774 -0-
1984 Bond Funds 674,658 505,708 -0-
Total Capital Project Funds $ 9,922,581 $1,641,774 $2,532,971
Acquisitions Prior to July 1, 1979 -
Source Undetermined $ 7,022,684 $1,456,605 $1,954,162
Total General Fixed Assets Allocated
to Functions $19,914,408 S3.248.388 $4.544.408
ConstrucLiucr in Progress 4,450,219
TOTAL GENERAL FIXED ASSETS: $24.364.627
See accompanying notes to financial statements.
- 96 -
Machinery, Parks & Paving
Tools, Motor Recreation Sidewalks
& Equipment Vehicles Equipment & Streets
$ 117,359 $ 80,693 $ -0- $ -0-
178,356 44,808 -0- -0-
423,804 366,744 -0- -0-
179,262 307,215 -0- -0-
321,602 168,753 -0- -0-
53,783 134,437 -0- 364
240,765 117,584 7,060 -0-
$1,514,931 $1,220,234 $ 7,060 $ 364
$ -0- $ -0- $ -0- $ 19,270
$ -0- $ -0- $ -0- $ -0-
2,044 -0- 62,920 759,871
467,623 -0- -0- -0-
42,425 -0- -0- -0-
652,759 -0- -0- -0-
-0- -0- -0- 642,231
-0- -0- -0- 172,838
-0- -0- 13,249 111,633
-0- • -0- 130,362 346,166
13,967 -0- 1,008,823 655,347
-0- -0- 9,593 398,663
22,433 -0- -0- 65,939
-0- -0- -0- -0-
-0- -0- -0- 168,950
$1,201,251 $ -0- $1,224,947 $3,321,638
$ 621,113 $ -0- $ 827,396 $2,163,408
$3.337.295 $1.220.234 $2.059.403 $5.504.680
- 97 -
CITY OF COLLEGE STATION
GENERAL FIXED ASSET GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS
BY FUNCTION AND ACTIVITY
FOR THE YEAR ENDED JUNE 30, 1984
G-3
General General
Fixed Fixed
Assets Assets
Function and Activity 7/1/83 Additions Deductions 6/30/84
GENERAL FUND:
Administration $ 143,375 $ 61,597 $ -0- $ 204,972
Finance 228,287 5,531 -0- 233,818
Public Service 453,254 365,462 -0- 818,716
Police 379,773 200,598 92,045 488,326
Fire 464,488 26,386 -0- 490,874
Engineering 167,710 23,843 -0- 191,553
Parks 292,654 78,951 -0- 371,605
Total General Fund $ 2,129,541 $ 762,368 $ 92,045 $ 2,799,864
SPECIAL REVENUE FUNDS: $ 169,279 $ -0- $ -0- $ 169,279
CAPITAL PROJECT FUNDS:
Community Center $ 894,294 $ -0- $ -0- $ 894,294
Community Development 816,226 34,167 -0- 850,393
Computer Project 174,260 293,363 -0- 467,623
Capital Acquisitions 42,425 -0- -0- 42,425
Certificate of Obligation Funds 212,725 840,034 -0- 1,052,759
Southwest Parkway 642,231 -0- -0- 642,231
1971 Bond Funds 172,838 -0- -0- 172,838
1976 Bond Funds 126,377 -0- -0- 126,377
1978 Bond Funds 501,669 -0- -0- 501,669
1978 Series II Bond Funds 2,526,194 216,273 -0- 2,742,467
1981 Bond Funds 422,656 8,121 -0- 430,777
1982 Bond Funds 790,258 279,038 -0- 1,069,296
1982 II Bond Funds 251,373 3,401 -0- 254,774
1984 Bond Funds 440,150 234,508 -0- 674,658
Total Capital Project Funds $ 8,013,676 $1,908,905 $ -0- $ 9,922,581
Acquisitions Prior to
July 1, 1979 - Source
Undetermined $ 7,022,684 $ -0- $ -0- $ 7,022,684
Construction in Progress 2,009, 189 3,354,798 913,768 4,450,219
TOTAL GENERAL FIXED ASSETS: $19,344.369 $6.026,071 $1.005,813 $24..364,627
•
- 98 -
GENERAL LONG-TERM DEBT ACCOUNT GROUP
To present the outstanding general obligation debt of
the City, including notes, certificates of obligation
and general obligation bonds. These are secured by a
pledge of revenues from tax collections.
- 99 -
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- 100 -
CITY OF COLLEGE STATION
GENERAL LONG TERM DEBT ACCOUNT GROUP
SCHEDULE OF GENERAL LONG TERM DEBT
JUNE 30, 1984
H-i
AMOUNT AVAILABLE AND TO BE PROVIDED
FOR THE PAYMENT OF GENERAL LONG-TERM DEBT
Amount Available in Debt Service Fund $ 1,478,640
Amount to be Provided for Debt Service 29,195,598
TOTAL AVAILABLE AND TO BE PROVIDED: S30.674.238
GENERAL LONG-TERM DEBT PAYABLE
Tax Obligation Bonds $27,480,000
Certificates of Obligation 3,177,114
Notes Payable 17,124
TOTAL GENERAL OBLIGATION LONG-TERM DEBT: $30.674.238
See accompanying notes to financial statements.
- 101 -
CITY OF COLLEGE STATION
GENERAL LONG-TERM DEBT ACCOUNT GROUP
SCHEDULE OF TAX OBLIGATION BOND DEBT
JUNE 30, 1984
H-2
DEBT
Date Authorized Issued Retired Outstanding
1968 City Hall, Fire/ 8/01/68 $ 840,000 $ 840,000 $ 360,000 $ 480,000
Police Headquarters,
Street Improvements
1971 Street Improvements 8/01/81 500,000 500,000 325,000 175,000
1976 Street Improvements; 8/15/76 9,865,000 5,840,000 1,940,000 3,900,000
Electric, Water Works &
Sewer Systems Improve-
ments; Police, Fire, &
Warehouse Buildings;
City Hall Expansion;
Park Improvements;
Civic Center
1978 Series I - Issue 2/01/78 3,525,000 1,050,000 2,475,000
Balance of 1976 Autho-
rization (See Above)
1978 Series II - Street 5/15/78 3,020,000 3,020,000 750,000 2,270,000
Improvements; Police,
Fire, Warehouse Build-
ings; Park Improvements
1981 Series - Street 5/15/81 10,795,000 1,500,000 450,000 1,050,000
Improvements; City Hall
Building, Park Improve-
ments, Park Land
1982 Series - Issue 2/15/82 2,705,000 505,000 2,200,000
1981 authorization for
Street Improvements,
Park Land
1982 Series II - Issue 11/15/82 6,590,000 290,000 6,300,000
1981 Authorization for
Street Improvements,
Public Buildings, Park
Improvements and Park
Land
1984 Series - Issue 1984 5/1/84 13,585,000 8,630,000 -0- 8,630,000 '
Authorization for Street
Improvements, Public
Buildings, and Park
Improvements
TOTAL TAX OBLIGATION BONDS: 838.605.000 $33.150,000 $5.670.000, $27,480.000
See accompanying notes to financial statements.
- 102 -
MATURITIES REQUIREMENTS
Fiscal Year 1984-85 Fiscal Year 1985-86
From To Annually Principal Interest Principal Interest
8/01/84 $ 35,000 $ 35,000 $ 21,395 $ 40,000 $ 19,725
8/01/85 8/01/87 40,000
8/01/88 8/01/92 45,000
8/01/93 8/01/94 50,000 .
8/01/84 8/01/90 25,000 25,000 9,325 25,000 8,075
8/15/84 8/15/96 300,000 300,000 210,450 300,000 192,450
2/01/85 2/01/97 175,000 175,000 119,900 175,000 111,675
2/01/98 200,000
2/15/85 2/15/98 150,000 150,000 121,385 150,000 113,660
2/15/99 170,000
2/15/85 2/15/91 150,000 150,000 93,337 150,000 80,025
2/15/85 2/15/92 275,000 275,000 233,476 275,000 201, 163
2/15/85 2/15/91 300,000 300,000 622,475 300,000 589,475
2/15/92 400,000
2/15/93 2/15/00 475,000
2/01/85 130,000 130,000 661,350 400,000 867,500
2/01/86 400,000
2/01/87 2/01/04 450,000
$1.540.000 $2.093.093 $1.815.000 $2. 183.748
- 103 -
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104 -
CITY OF COLLEGE STATION
GENERAL LONG-TERM DEBT ACCOUNT GROUP
AUTHORIZED AND UNISSUED TAX
OBLIGATION BOND DEBT
JUNE 30, 1984
H-3
Authorized
and
Unissued
1976 Series:
Civic Center $ 500,000
1984 Series:
Drainage 1,230,000
Sanitation Department Buildings 925,000
Street Improvements 2,800,000
TOTAL TAX OBLIGATION BOND DEBT UNISSUED: $5.455.000
See accompaning notes to financial statements.
- 105 -
CITY OF COLLEGE STATION
GENERAL LONG-TERM DEBT ACCOUNT GROUP
SCHEDULE OF OTHER TAX OBLIGATION DEBT
JUNE 30, 1984
H-4
Number, Type/Creditor Original Balance
and Purpose of Debt Rate Date Amount Retirements 6/30/84
Certificate of Obligation:
00001 Sanitary Landfill Site 5.97% 6/08/81 $ 208,000 $124,800 $ 83,200
00002 Sewage Treatment Plant 9.25% 7/24/81 284,063 56,812 227,251
00003 Sewage Treatment Plant 12.00% 7/15/81 1,297,000 38,165 1,258,835
00004 College Station Civic
Center 11.00% 10/23/81 400,000 80,000 320,000
00005 Motor Grader 9.45% 11/13/81 91,380 36,552 54,828
00006 Fire Truck 60% of 4/07/84 440,000 -0- 440,000
Prime
00007 Tourist & Convention 57.5% 6/11/84 400,000 -0- 400,000
Bureau Building of Prime
00008 Land - 35 Acres 12.00% 6/15/84 393,000 -0- 393,000
TOTAL CERTIFICATES OF OBLIGATION: $3.513.443 $336.329 $3.177. 114
Note Payable:
Liddie B. Arnold -
Park Land 7.00% 4/17/78 $ 68.498 $_ ,51,374 $ 17.124
See accompanying notes to financial statements.
- 106 -
MATURITIES REQUIREMENTS
Fiscal Year 1984-1985 Fiscal Year 1985-86
From To Annually Principal Interest Principal Interest
6/08/85 6/08/86 $ 41,600 $ 41,600 $ 4,967 $ 41,600 $ 2,484
7/24/84 7/24/91 28,406 28,406 21,021 28,406 18,393
7/15/84 22,582 22,582 151,060 25,292 148,350
7/15/85 25,292
7/15/86 28,327
7/15/87 31,726
7/15/88 1,150,908
10/23/83 10/23/91 40,000 40,000 35,200 40,000 30,800
11/13/83 11/13/86 18,276 18,276 5,181 18,276 3,454
4/17/85 4/17/94 (est.) 33,680 34,320(est.) 36,307 31,693
(Estimate based on 13% Prime
Rate on June 30, 1984)
6/11/85 6/11/93 (est.) 35,100 29,900(est.) 37,724 27,276
(Estimate based on 13% Prime
Rate on June 30, 1984)
6/15/85 6/15/99 26,200 26,200 47,160 26,200 44,016
$245.844 $328,809 $253.805 $306.466
4/17/85 4/17/86 8,562 $ 8.562 $ 1.199 $ 8.562 $ 599
- 107 -
SPECIAL SCHEDULES FOR FEDERAL GRANT FUNDS
(Projects that ended or were approved to be in
operation during fiscal year.)
- 108 -
CITY OF COLLEGE STATION
SCHEDULE OF ACTIVE AWARDS
FOR THE YEAR ENDED JUNE 30, 1984
I-1
Amount of
Grant Title Federal ID Number Award
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
Community Development Block Grant (I-2) B-82-MC-48-0007 $ 316,000
Community Development Block Grant (I-4) B-83-MC-48-0007 699,000
Community Development Block Grant (I-6) B-83-MJ-48-0007 183,000
DEPARTMENT OF THE INTERIOR:
Land and Water Conservation Funds (I-8) 48-00869 842,750
DEPARTMENT OF THE TREASURY:
Revenue Sharing Funds 44-2-021-002 614,271
STATE AND OTHER NONFEDERAL AWARDS:
Crime Prevention Program SF83A017865 5,053
Juvenile Unit Augmentation SF83CO28320 5,771
Crime Prevention Program SF84A018538 885
Police Records/Idenfification Improvement SF84B048540 13,457
Alternative Classrooms SF83C018415 27,162
TOTAL: $2.707,349
- 109 -
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1982; CDBG NO. B-82-MC-48-0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE 18, 1982 THROUGH JUNE 30, 1984
I-2
Grant
Amount
Total Program Year 1982 Funds Allocated to Recipient $ 316,000
Add: Unobligated Funds Reprogrammed From Program Year 1980 30,867
Unobligated Funds Reprogrammed From Program Year 1981 56,379
Adjusted 1982 Funds Allocation $ 403,246
Less: Total Program Year 1982 Funds Drawn Down by Recipient 403,246
FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR
1982 ADJUSTED RESOURCES: $ -0-
Total Program Year 1982 Funds Drawn Down by Recipient $ 403,246
Add: Program Income Applicable to Program Year 1982 164,780
Less: Funds Applied to Program Year 1982. (I-3) (568,026)
TOTAL PROGRAM YEAR 1982 FUNDS HELD BY RECIPIENT: $ -0-
TOTAL PROGRAM YEAR 1982 FUNDS AVAILABLE FOR DISPOSITION: $ -0-
- 110 -
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1982; CDBG NO. B-82-MC-48-0007
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD JUNE 18, 1982 THROUGH JUNE 30, 1984
1-3
Budgeted Total Expenditures
Program Activity And Authorized Program Budgeted For Period Ended
Related Projects Costs Income Costs June 30, 1984
Street Paving $195,950 $ 70,452 $266,402 $226,402
Housing Rehabilitation 27,004 14,328 41,332 41,332
Rental Property Rehabilitation 130,000 80,000 210,000 210,000
Administrative 45,292 -0- 45,292 45,292
Subtotal $398,246 $164,780 $563,026 $563,026
Contingency and/or Unspecified
Local Option Activities 5,000 -0- 5,000 5,000
TOTAL: $403.246 $164.780 $568.026 $568.026
1/ All projects were completed.
2/ There were no questioned costs.
- 111 -
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1983; CDBG NO. B-83-MC-48-0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984
I-4
Grant
Amount
Total Program Year 1984 Funds Allocated to Recipient $ 699,000
Less: Total Program Year 1984 Funds Drawn Down by Recipient (396,919)
FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR 1983
ADJUSTED RESOURCES: $ 302.081
Total Program Year 1984 Funds Drawn Down by Recipient $ 396,919
Add: Program Income Applicable to Program Year 1984 132,855
Less: Funds Applied to Program Year 1984 (I-5) (529,774)
TOTAL PROGRAM YEAR 1984 FUNDS HELD BY RECIPIENT: S -0-
TOTAL PROGRAM YEAR 1984 FUNDS AVAILABLE FOR DISPOSITION: S 302.081
- 112 -
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1983; CDBG NO. B-83-MC-48-0007
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984
1-5
Budgeted Total Expenditures
Authorized Program Budgeted For Period Ended
Costs Income Costs June 30, 1984
PROGRAM ACTIVITY AND
RELATED PROJECTS:
Housing Rehabilitation $315,000 $201,389 $516,389 $413,333
Rental Rehabilitation 100,000 -0- 100,000 -0-
Acquisition/Re-Sale 100,000 -0- 100,000 42,332
Park Improvements 85,000 -0- 85,000 12,476
Northgate 30,000 -0- 30,000 1,200
Administrative 61,000 -0- 61,000 60,433
Subtotal $691,000 $201,389 $892,389 $529,774
Contingency and/or
Unspecified Local Option
Activities 8,000 -0- 8,000 -0-
TOTAL: $699.000 $201.389 $900.389 $529.774
1/There were no questioned costs.
- 113 -
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1983; CDBG NO. B-83-MJ-48-0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984
I-6
Grant
Amount
Total Program Year 1983 Funds Allocated to Recipient $183,000
Less: Total Program Year 1983 Funds Drawn Down by Recipient (20,491)
FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR 1983
ADJUSTED RESOURCES: $162.509
Total Program Year 1983 Funds Drawn Down by Recipient $ 20,491
Less: Funds Applied to Program Year 1982 (I-7) (20,491)
TOTAL PROGRAM YEAR 1983 FUNDS HELD BY RECIPIENT: $ -0-
TOTAL PROGRAM YEAR 1983 FUNDS AVAILABLE FOR DISPOSITION: $162.509
- 114 -
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1983; CDBG NO. B-83-MJ-48-0007
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984
1-7
Budgeted Total Expenditures
Authorized Program Budgeted For Period Ended
Costs Income Costs June 30, 1984
PROGRAM ACTIVITY AND
RELATED PROJECTS:
Street Construction $183,000 $ -0- $183,000 $20,491
TOTAL: $18.3000 $ -0- $183.000 $20.491
1/There were no questioned program costs.
- 115 -
CITY OF COLLEGE STATION
LAND AND WATER CONSERVATION FUNDS
PROGRAM YEAR 1983; PROJECT NO. 48-00869
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD APRIL 12, 1983 THROUGH JUNE 30, 1984
I-8
Grant
Amount
Total Program Year 1983 Funds Allocated to Recipient $ 842,750
Less: Total Program Year 1983 Funds Drawn Down by Recipient (689,124)
FUNDS STILL AVAILABLE FROM PROGRAM YEAR
1983 ADJUSTED RESOURCES: $ 153.626
Total Program Year 1983 Funds Drawn Down by Recipient $ 689, 124
Less: Funds Applied to Program Year 1983 (I-9) (691,315)
EXCESS OF 1983 FUNDS EXPENDED OVER 1983 FUNDS RECEIVED $ (21191)
TOTAL PROGRAM YEAR 1983 FUNDS AVAILABLE FOR DISPOSITION: $ 151.435
- 116 -
CITY OF COLLEGE STATION
LAND AND WATER CONSERVATION FUNDS
PROGRAM YEAR 1983; PROJECT NO. 48-00869
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD APRIL 12, 1983 THROUGH JUNE 30, 1984
I-9
Total Expenditures for the Period
Project Activity and Budgeted Ended June 30, 1984
Related Projects Costs Federal Local 1/ Total
SOUTHWOOD ATHLETIC PARK:
Plans & Specifications $ 60,000 $ 31,345 $ 31,345 $ 62,690
Site Preparation 10,000 4,129 4,130 8,259
Roads & Parking 376,000 161,654 161,654 323,308
Utilities 89,000 36,579 36,579 73,158
Buildings 429,500 208,600 208,599 417,199
Recreational Facilities 720,000 246,679 246,679 493,358
Miscellaneous Construction 1,000 329 329 658
State Administration Costs 4,000 2,000 2,000 4,000
$1 .689.500 $691.315 $691.315 $1.382.630
1/ Local expenditures which exceed the grant total budgeted costs are not
included in this statement.
- 117 -
Tarrow424 Drive ColHereford, Lynch & Co.
CollegeegeStation, Texas 77840
(409) 260-9816 Certified Public Accountants • A Professional Corporation
October 19, 1984
Honorable Mayor,
Members of the City Council,
and City Manager
City of College Station, Texas
Gentlemen:
We have examined the combined financial statements of the City of College
• Station, for the year ended June 30, 1984, and have issued our report thereon
dated October 19, 1984. Our examination was made in accordance with generally
• accepted auditing standards; the provisions of Standards for Audit of
•
Governmental Organizations, Programs, Activities and Functions, promulgated by
the U.S. Comptroller General, as they pertain to financial and compliance audits;
the provisions of the Office of Management and Budget's (OMB) Compliance
Supplement-Uniform Requirements for Grants to State and Local Governments (the
compliance supplement) ; the provisions of OMB's Circular A-102, Uniform
Administrative Requirements for Grants-in-Aid to State and Local Governments,
Attachment P, Audit Requirements, and accordingly, included such tests of the
accounting records and such other auditing procedures as we considered necessary
in the circumstances.
• Certain programs operated by the City of College Station were not included in
OMB's Compliance Supplement-Uniform Requirements for Grants to State and Local,
Governments. For these programs we reviewed the terms and conditions set forth
• in the award agreements and determined the major compliance requirements to be
tested. These major compliance requirements were reviewed with, and agreed to
by, the cognizant audit agency.
In connection with the examination referred to above, a representative number of
charges to federal awards were selected to determine if federal funds are being
expended in accordance with the terms of applicable agreements and those
provisions of federal law or regulations that could have a material effect on the
financial statements of on the awards tested. The results of our tests indicate
that for the items tested, the City of College Station complied with the material
terms and conditions of the federal award agreements. Further, for the items not
tested, based on our examination and the procedures referred to above, nothing
came to our attention to indicate that the City of College Station had not
complied with the significant compliance terms and conditions of the awards
referred to above.
Other Locations: Cleveland,Texas Conroe,Texas Houston,Texas Huntsville,Texas.
Members of the American Institute of Certified Public Accountlas_
Honorable Mayor and October 19, 1984
Members of the City Council Page 2
City of College Station
This report is intended solely for the use of the City of College Station, the
cognizant audit agency, and other federal audit agencies and should not be used
for any other purpose.
Sincerely,
4na
HEREF , LYNCH & CO. , P. C.
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- 120 -
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- 122 -
CITY OF COLLEGE STATION
GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION 6/
LAST TEN FISCAL YEARS
-UNAUDITED-
Table I
Fiscal General Public Parks & Debt
Year Government 2/ Police 3/ Fire 4/ Sanitation Service 5/ Recreation Service
1974-75 $ 264,948 $ 262,306 $ 138,450 $135,480 $176,488 $ 113,272 $ 106,255
1975-76 330,999 339,047 186,212 127,874 166,781 143,597 102,717
1976-77 425,957 421,023 330,805 251,652 296,716 238,714 340,531 •
1977-78 576,522 448,178 479,468 242,976 219,884 386,581 308,265
1978-79 897,270 572,840 456,599 242,707 309, 145 366,660 539, 183
1979-80 1,101,756 920,773 687,264 1/ -0- 546,600 476,706 1,567, 169
1980-81 1,455,554 1, 196,668 1,044,754 -0- 607,833 640,479 1,322,307
1981-82 2,255,693 1,651,836 1,388,723 -0- 844,474 779,480 1,571,830
1982-83 3,700,909 2,051,548 1,819,797 -0- 956,596 1,024,694 2,417,748
1983-84 3,291,833 2,289,774 1,869,004 -0- 1,331,869 1,238,709 3,493,647
1/ In fiscal year 79-80, the Sanitation Fund was
set up as an Enterprise Fund and is no longer
supported by the General Fund.
2/ The general government column includes
administration, finance, engineering, and
nondepartmental categories.
3/ The police category includes municipal court.
4/ The fire column includes ambulance services.
5/ The public service column includes streets,
garage, cemetery, and ground maintenance.
6/ Expenditures presented include the General and
Debt Service Funds.
- 123 -
CITY OF COLLEGE STATION
GENERAL REVENUES AND OTHER FINANCING BY SOURCE 4/
LAST TEN FISCAL YEARS
-UNAUDITED-
Table II
Certificates,
Fiscal Property Franchise & Sales & Mixed Licenses, Fines &
Year Tax Gross Receipts Drink Tax Permits Service Fees
1974-75 $209,704 $ 51,083 $ 407,089 $ 20,114 $ 74,471
1975-76 409,904 63,839 496,161 51,429 94,476
1976-77 424,222 79,858 603,980 74,415 113,675
1977-78 342,457 93,682 810,253 67,511 184,053
1978-79 438,268 103,752 951,726 59,022 288,306
1979-80 444,342 115,810 1,104,141 80,599 320,881
1980-81 513,114 135,823 1,596,132 219,785 406,636
1981-82 606,989 177,753 1,874,722 299,577 418,371
1982-83 589,814 228,951 2,654,600 226,466 492,985
1983-84 25,696 299,269 2,743,848 193,065 350,244
•
1/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and
is no longer supported by the General Fund.
2/ Revenue sharing transfers not made until FY 1979-80.
• 3/ Contribution from Enterprise Funds includes transfer from Utility Fund for
administrative costs as well as operating tranfers.
4/ The revenues and other financing sources for this schedule include General Fund
only.
- 124 -
Contribution Other
Charges For From Enterprise Financing
Services Funds 3/ Miscellaneous Sources Total
$207,764 $ -0- $ 45,297 $ -0- $1,015,522
237,488 58,000 88,257 13,603 1,513,157
268,474 191,000 83,801 -0- 1,839,425
312,719 591,108 125,565 22,251 2,549,599
345,983 975,266 91,738 55,394 3,309,455
1/ 103,883 1,634,366 142,396 2/ 287,690 4,234, 108
136,719 2,178, 103 203,804 360,089 5,750,205
177,930 2,719,534 636,201 313,893 7,224,970
227,962 3,514,930 564,636 632,396 9, 132,740
269,094 4,687,198 354,924 816,983 9,740,321
- 125 -
CITY OF COLLEGE STATION
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
-UNAUDITED-
Table III
Total Current Percent Delinquent
Fiscal Tax Tax Of Levy Tax
Year Levy Collections Collected Collections
1974-75 $ 327,455 $ 299,839 91.57 $10,419
1975-76 472,233 445,472 94.33 26,093
1976-77 553,050 530,731 95.96 28,521
1977-78 750,008 728,672 97. 16 19,196
1978-79 892,181 867,137 97.19 15,181
1979-80 1,120,957 1,065,347 95.04 32,916
1980-81 1,178,078 1,127,500 95.70 44,166
1981-82 1,281,534 1,236,615 96.50 50,820
1982-83 2,286,192 2,178,842 95.30 42,389
1983-84 2,609,180 2,497,144 95.71 76,450
- 126 -
Total Total Collections Outstanding Outstanding Delinquent
Tax As Percent Of Delinquent Taxes As A Percent
Collections Current Levy Taxes Of Current Levy
$ 310,258 94.75% $ 48,867 14.92%
471,565 99.86 49,807 10.55
559,252 101. 11 40,508 7.32
747,868 99.71 42,601 5.68
882,318 98.89 52,502 5.88
1,098,263 97.97 71,884 6.41
1, 171,666 99.46 76,509 6.49
1,287,435 100.46 70,839 5.53
2,221,231 96.76 135,609 5.93
2,573,594 98.64 168,495 6.46
- 127 -
CITY OF COLLEGE STATION
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
LAST TEN FISCAL YEARS
-UNAUDITED-
Table IV
Real Property Personal Property
Estimated Estimated
Fiscal Assessed Actual Assessed Actual
Year Value Value Value Value
1974-75 $ 76,248,230 $ 95,310,287 $11,153,376 $13,941,720
1975-76 92,839,625 116,049,531 17,899,207 22,374,009
1976-77 104,966,638 131,208,297 25,299,855 31,624,818
1977-78 120,853,467 151,066,834 25,023,668 31,279,585
1978-79 140, 112,861 175,141,076 26,258,105 32,822,631
1979-80 266,536,120 333,170,150 27,368,820 34,211,025
1980-81 288,809,588 361,011,985 28,255,830 35,319,787
1981-82 388,608,966 388,608,966 44,444,725 44,444,725
1982-83 701,275,219 701,275,219 67,852,521 67,852,521
1983-84 751,247,026 751,247,026 90,423,941 90,423,941
- 128 -
Total
Estimated Ratio of Total Assessed
Assessed Actual To Total Estimated
Value Value Actual Value
$ 87,401,606 $109,252,007 80%
110,738,832 138,423,540 80
130,266,493 162,833,116 80
145,877,135 182,346,418 80
166,370,966 207,963,707 80
293,904,940 367,381,175 80
317,065,418 396,331,772 80
433,053,691 433,053,691 100
769,127,740 769,127,740 100
841,670,967 841,670,967 100
- 129 -
CITY OF COLLEGE STATION
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
-UNAUDITED- Table V
TAX RATES
Fiscal (Per $100 of Assessed Value)
Year City School County State Total
1974-75 $ .375 $1.75 $1.15 $ . 17 $6.82
1975-76 .43 1.77 1. 10 . 12 3.42
1976-77 .43 1.81 .97 . 12 3.33
1977-78 .52 1.40 1.00 . 10 3.02
1978-79 .56 1.27 .99 . 10 2.92
1979-80 .39 1.29 1.15 .10 2.93
1980-81 .39 1.40 .38 .10 2.27
1981-82 .31 1.18 .40 . 10 1.99
1982-83 .31 .90 .27 .00 1.48
1983-84 .31 .97 .31 .00 1.59
1/ The upper limit of the tax rate is set at $2.50/$100 of assessed value for each
jurisdiction by State Statute. This limit is for both operations and debt
service combined.
2/ The date that taxes are due for the City is the beginning of the fiscal year,
currently July 1. For other jurisdictions, the date is October 1. Taxes for
all jurisdictions become delinquent on February 1.
3/ The penalty is set by state law at 6% in February, and an additional 1% per
month up to 12%. The interest is accrued at 1% per month.
4/ The state legislature effectively eliminated state property taxes by reducing
the ratio to .0001% in fiscal year 1980-81.
- 130 -
TAX RATIOS TAX LEVIES
County/
City School County State City School State
80% 80% 20% 20% $ 327,535 $1,786,604 $1,041,703
80 80 20 20 472,346 2,192,776 1,130,711
80 80 20 20 553,453 3,041,909 1,280,512
80 80 20 20 750,027 3,714,929 1,410,978
80 80 20 20 892,365 3,665,701 1,592,086
80 80 20 20 1,121,035 3,631,840 2,183,122
80 80 100 0 4/ 1, 176,291 4,173,218 3,653,898
100 100 100 0 1,281,560 4,707,725 4,140,834
100 100 100 0 2,286,192 7, 105,257 5,879,701
100 100 100 0 2,609,180 8,706,598 9,086,144
- 131 -
CITY OF COLLEGE STATION
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
-UNAUDITED-
Table VI
Of Total
Fiscal Current Assessment Assessment Outstanding
Year Assessment Collected Collected Assessments
1974-75 $ 3,959 $ 3,959 100.00% $ 66,200
1975-76 -0- -0- -0- 34,782
1976-77 -0- -0- -0- 18, 102
1977-78 18,671 18,671 100.00 24,299
1978-79 -0- -0- -0- 7,612
1979-80 -0- -0- -0- 4,388
1980-81 79,847 44,740 56.03 57,922
1981-82 394,287 348,235 88.32 385,484
1982-83 40,116 32,454 80.90 161,606
1983-84 49,738 65 -0- 92,527
- 132 -
CITY OF COLLEGE STATION
COMPUTATION OF LEGAL DEBT MARGIN
JUNE 30, 1984
-UNAUDITED-
Table VII
The City of College Station has no general obligation legal debt limit other than a
ceiling on the tax rate as specified by the State of Texas. The prescribed maximum
is $2.50 per $100 at 100% valuation.
- 133 -
CITY OF COLLEGE STATION
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
-UNAUDITED- Table VIII
Gross Less
Fiscal Estimated Assessed Bonded Debt Service
Year Population* Value Debt Cash Funds
1974-75 25,201 $ 87,401,606 $ 1,140,000 $ 73,249
1975-76 27,227 110,738,832 1,090,000 36,224
1976-77 29,667 130,266,493 2,530,000 95,340
1977-78 32,348 145,877,135 3,046,250 365,282
1978-79 35,260 166,370,966 5,916,000 332,203
1979-80 37,296 293,904,940 ]/ 11,945,000 1/ 772,498
1980-81 42,320 317,065,418 11,290,000 769,558
1981-82 45,623 433,053,691 14,690,000 812,717
1982-83 46,857 769,127,740 20,240,000 955,945
1983-84 52,784 841,670,967 27,480,000 1,478,640
* Source: Texas Highway Department & City of College Station Planning Department
1/ In fiscal year 1979-80, all General Obligation Bonded Indebtedness was
consolidated in the General Long Term Debt Group of Accounts. All retirement
of that debt was also made from the Debt Service Fund. In all prior years, a
portion of the debt was incorrectly reflected as indebtedness of the Utility
Fund.
- 134 -
Net Ratio Of Net
Bonded Net Bonded Debt Bonded Debt
Debt To Assessed Value Per Capita
$1,066,751 1.22% $ 42.33
1,053,776 0.95 38.70
2,434,660 1.87 82.07
2,680,968 1.84 82.88
5,583,797 3.36 158.36
11,222,502 3.82 300.90
10,520,442 3.32 248.59
13,877,283 3.20 304.17
19,284,055 2.51 411.55
26,001,360 3.09 492.60
- 135 -
CITY OF COLLEGE STATION
STATEMENT OF DIRECT AND ESTIMATED OVERLAPPING DEBT
JUNE 30, 1984
-UNAUDITED-
Table IX
ESTIMATED OVERLAPPING DEBT:
Net Debt City's Share
TAXING BODY: Amount As Of % Amount *Per Capita
College Station I.S.D. $21,275,000 8/31/84 80.32 $17,088,080 $323.74
Brazos County 9,850,000 12/31/84 30.30 2,984,550 56.54
Brazos County Road & Bridge 375,000 12/31/84 30.30 113,625 2. 15
Bryan I.S.D. 9,536,000 8/31/84 .86 82,010 1.55
$20,268,265 $383.98
NET DIRECT DEBT:
City of College Station 26,001,360 6/30/84 100.00 26,001,360 492.60
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT: S46.269.625, $876.58
*Population - 52,784
- 136-
CITY OF COLLEGE STATION
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL FUND EXPENDITURES
LAST TEN FISCAL YEARS
-UNAUDITED- Table X
Total Total
Fiscal Debt General Fund
Year Principal Interest Service Expenditures Ratio
1974-75 $ 50,000 $ 56,222 $ 106,222 $1,115,793 9.52%
1975-76 50,000 52,684 102,684 1,294,910 7.93
1976-77 50,000 290,441 340,441 1,964,868 17.33
1977-78 118,750 189,442 308,192 2,353,609 13.09
1978-79 150,250 298,569 448,819 2,845,220 15.77
1979-80 884,036 683,133 1/ 1,567,169 2/ 3,733,099 41.98
1980-81 684,435 637,503 1,321,938 4,945,288 26.73
1981-82 856,343 715,120 1,571,463 6,920,206 22.71
1982-83 1, 195,929 1,221,313 2,417,242 9,553,544 25.30
1983-84 1,547,007 1,944,710 3,491,717 10,021,189 34.84
1/ In fiscal year 79-80, all General Obligation Bonded Indebtedness was consol-
idated in the General Long Term Debt Group of Accounts. All retirement of that
debt was also made from the Debt Service Fund. In all prior years, a portion
of the debt was incorrectly reflected as indebtedness of the Utility Fund.
2/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and
is no longer supported by the General Fund.
•
- 137 -
CITY OF COLLEGE STATION
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
-UNAUDITED-
Table XI
Net Available AVERAGE ANNUAL
Fiscal Gross Operating For DEBT SERVICE REQUIREMENTS
Year Revenues Expenses Debt Service Principal Interest Total Coverage
19/4-75 $ 3,457,424 $ 2,704,674 $ 752,750 $ 92,888 $ 36,432 $ 129,320 5.82
1975-76 4,882,274 4,001,477 880,797 91,882 33,897 125,779 7.00
1976-77 6,544,345 5,507,207 1,037,138 234,315 127,636 361,951 2.87
1977-78 8,057,633 6,532,582 1,525,051 241,167 121,338 362,505 4.21
1978-79 8,862,537 6,210,206 2,652,331 239,941 114,618 354,559 7.48
1979-80 10,324,011 6,854,767 3,469,244 628,684 304,406 933,090 3.72
1980-81 11,917,202 7,974,852 3,942,350 521,334 291,244 812,578 4.85
1981-82 16,549,721 9,456,675 7,093,046 990,062 502,598 1,492,660 4.75
1982-83 23,611,548 15,505,972 8,105,576 1,410,470 877,744 2,288,214 3.54
1983-84 26,277,830 16,265,010 10,012,820 2,330,000 1,836,427 4,066,427 2.46
1/ City Ordinance No. 1026, as discussed in Note 4 to the financial statements,
possibly restricts the use of Utility Fund net revenues for the retirement of
General Obligation Bonded Indebtedness. No General Obligation Bonded Indebtedness
is included in the average annual debt service requirements.
- 138 -
CITY OF COLLEGE STATION
BANK DEPOSITS
LAST TEN FISCAL YEARS
-UNAUDITED-
Table XII
1974-75 $ 4,812,414
1975-76 6,695,186
1976-77 10,553,941
1977-78 12,284,766
1978-79 16,675,307
1979-80 24,502,611
1980-81 1/ 19,676,305
1981-82 2/ 38,013,719
1982-83 3/ 50,655,884
1983-84 4/ 69,084,544
1/ No bond funds were received during
FY 1980-81; $6,145,000 were
received in FY 1979-80.
2/ Bond funds and certificates of
obligation proceeds of $11,825,000
were received in FY 1981-82.
3/ Bond funds of $15,915,000 were
received in FY 1982-83.
4/ Bond funds of $26,010,000 were
received in FY 1983-84.
Source:
City of College Station Finance
Department.
- 139 -
CITY OF COLLEGE STATION
CONSTRUCTION PERMITS
LAST TEN YEARS
-UNAUDITED-
Table XIII
Residential Commercial
Construction Construction Total
Number Number Number
Year Of Permits Value Ot Permits Value Of Permits Value
1974 129 $ 4,284,030 143 $ 2,521,851 272 $ 6,805,881
1975 261 7,724,706 200 2,389,553 461 10,114,259
1976. 239 18,095,062 221 3,511,939 650 21,607,001
1977 223 22,527,190 223 5,237,202 646 27,764,392
1978 287 8,899,612 240 10,250,643 527 19, 150,225
1979 267 11,606,261 252 6,212,298 519 17,818,559
1980 359 25,707,945 238 9,697,550 597 35,405,495
1981 603 50,667,095 417 30,114,838 1020 80,781,933
1982 663 64,567,551 398 40,177,931 1061 104,745,682
1983 424 27,272,747 314 32,116,284 738 59,389,031
- 140 -
CITY OF COLLEGE STATION
PRINCIPAL TAXPAYERS
JUNE 30, 1984
-UNAUDITED-
Table XIV
Percentage Of
1983 Total Assessed
Taxpayer Type of Business Assessed Valuation Valuation
General Telephone Company Utility $ 26,136,170 3.11%
CBL Associates, Inc. Retail Mall 17,128,665 2.04
Benjamin E. Jackson Co. Apartment 14,314,914 1.70
Sycon Construction Real Estate 14,231,505 1.69
Culpepper Properties Retail Center 12,323,960 1.46
Texas Instruments Manufacturing 11,301,002 1.34
Joe Ferrari Hotel 8,994,460 1.07
Antony Caporina Commercial 8,842,493 1.05
Continental Real Estate Apartment 8,430,921 1.00
Plantation Investments Apartment 7,700,738 .91
$129.404.828 15.37
- 141 -
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1984
-UNAUDITED- Table XV
Page 1 of 3
Date Incorporated October, 1938
Date First Charter Adopted October, 1938
Date Present Charter Adopted August, 1983
Form of Government Council-Manager
Area in Square Miles Year Sq. Mi.
1938 1.5
1948 4.2
1958 7.3
1968 17.3
1978 22.6
1982 23.8
1984 26.7
Miles of Streets . . . .Paved 151.2 Miles
Unpaved 2.5 Miles
Miles of Sidewalks 28.0 Miles
Miles of Sanitary Sewer 185.2 Miles
Fire Protection:
Number of Stations 2
Number of Full-Time Employees 79
Police Protection:
Number of Employees (Uniformed) 60
Number of Employees (Plain Clothes, Clerical) 26
Number of Patrol Units 15
One Jail Facility With a Capacity of 20
Recreation:
Number of Playgrounds 16
Number of Basketball Courts 10
Number of Swimming Pools 3
Number of Soccer Fields 15
Number of Softball/Baseball Fields 13
Number of Tennis Courts 13
- 142 -
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1984
-UNAUDITED- Table XV
(CONTINUED) Page 2 of 3
Recreation: (Continued)
Number of Picnic Shelters 5
Number of Gyms 1
Parks:
Facility Acres Facility Acres
Anderson Park 8.94 Merry Oaks 4.60
Bee Creek Park 43.50 Oaks Park 7.50
Brentwood Park 7.69 Parkway 1.00
Brison Park 9.20 Raintree 15.26
Brother's Pond 16. 12 Richard Carter Park 6. 18
College Station Central Park 47.22 Sandstone 13.21
Eastgate 1.00 Southwest Park 1.40
Fairview 1.80 Southwood Complex 44.65
Gabbard Park 10.67 Thomas Park 16. 10
Georgia K. Fitch 10.30 University Park Site 10.02
Lemon Tree Park 15.43 Wayne Smith Park 4.07
Lincoln Center 8.00 Woodcreek Park Site 6.65
Lion's Park 1.50 Woodway Park Site 2.00
Longmire Park 4. 16
TOTAL ACREAGE 318.17
Utility Fund:
Electric Users 15,836
Water Users 13,137
Average Electrical Consumption: 24,267,550 KWH/Mo. During 1983-84
Average Water Consumption: 148,208,750 Gals./Mo. During 1983-84
Number of Employees
Merit Exempt Total
Electric 38 1 39
Water 31 2 33
Water Capacity:
Number of Wells 4
Combined Capacity of Wells 12 000,000 MGD
Number of Ground Storage Tanks 2; Total Capacity 5,000,000 Gals.
Number of Elevated Storage Tanks 1; Total Capacity 1,000,000 Gals.
Miles of Water Lines 171.8
- 143 -
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1984
-UNAUDITED- Table XV
(CONTINUED) Page 3 of 3
Electric Capacity:
Maximum Capacity 120 Megawatts
Number of Switching Stations 1
Number of Substations 2
Miles of Distribution Lines 149.3
Sanitation Fund:
Number of Users 15,340
Landfill Size 118 Acres
Methodology Curbside Pickup Using Plastic Bags
Education:
Attendance Centers 7
Number of Classrooms 260
Number of Teachers 350
Number of Students 4,754
Elections:
•
Number of Registered Voters:
Last General Election 27,640
Last Municipal Election 18,007
Number of Votes Cast In
Last General Election 20,693
Last Municipal Election 2,398
Percentage of Registered Voters Voting In:
Last General Election 75%
Last Municipal Election 13%
Population:
Census Count 1984 *52,784
1980 37,306
1970 17,676
1960 11,396
1950 7,925
*1984 Estimate per Texas Highway Department & City of College Station Planning Dept.
- 144 -