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Home My WebLink AboutFY 1988-1989 -- Approved Annual Budget CityCollegeof Station 1 ::1/06 FISCAL YEAR 1988 - 1989 ANNUAL BUDGET Approved by the COLLEGE STATION CITY COUNCIL LARRY J. RINGER September 22, 1988 Mayor CITY OF COLLEGE STATION Annual Budget For Fiscal Year October 1, 1988 to September 30, 1989 as adopted by the City Council on September 22, 1988 Mayor Larry J. Ringer Fred Brown, Mayor Pro-tem Lynn Mcllhaney, Councilman Jim Gardner, Councilman Dick Birdwell, Councilman Dick Haddox, Councilman Vernon Schneider, Councilman Ron Ragland, City Manager Bill Harrison, Director of Finance Glenn Schroeder, Budget Officer TABLE OF CONTENTS PAGE Introduction Budget Message 1 Ordinance Adopting Budget 17 Ordinance Adopting Tax Rate 18 Budget & Management Policies 19 Principal City Officials 27 Organizational Chart 28 Total Approved Personnel Positions 29 Net Operating Budget Summary 30 Graph of Net Operating Budget 31 Analysis of Tax Rate 32 Analysis of Property Valuations 33 Prior Year Ad Valorem Tax 34 General Fund Fund Summary 35 Revenue Estimates 36 Sources of Funds (Pie Chart) 41 Departmental Summary 42 Uses of Funds (Pie Chart) 45 Divisions 01-11 Administration 46 01-12 Personnel 50 01-13 Legal 54 01-14 Energy 58 01-16 Print/Mail 62 01-17 Library 66 01-18 Facilities Maintenance 68 TABLE OF CONTENTS PAGE 01-26 Management Information Services 72 01-20 Fiscal Administration 76 01-21 Accounting 80 01-24 Purchasing 84 01-25 Warehouse 88 01-28 Budget/Research 92 01-30 Public Services Administration 96 01-31 Streets 100 01-33 Garage 104 01-34 Cemetery/Grounds Maintenance 108 01-40 Police Administration 112 01-41 Uniformed Patrol 116 01-42 Criminal Investigation 120 01-43 Special Services 124 01-45 Technical Services 128 01-44 Municipal Court 132 01-50 Fire Administration 136 01-51 Fire Operations 140 01-52 Fire Prevention 144 01-53 Emergency Medical Service 148 01-60 Capital Improvements Administration 152 01-61 Engineering 156 01-62 Planning 160 01-63 Building Inspection 164 01-64 Community Development 168 01-80 Parks Administration 172 01-81 Recreation 176 TABLE OF CONTENTS PAGE 01-82 Aquatics 180 01-83 Parks Maintenance 184 01-84 Forestry 188 01-85 Teen Center 192 01-86 Lincoln Center 196 01-15 Community Center 200 Utility Fund Fund Summary 204 Schedule of Requirements - Utility Revenue Refunding Bonds 205 Revenue Estimates 206 Sources of Funds (Pie Chart) 208 Departmental Summary 209 Uses of Funds (Pie Chart) 210 Divisions 02-99 Utility Administration 211 02-91 Technical Services 215 02-92 Electrical Transmission & Distribution 219 02-93 Water Production 224 02-94 Water Distribution 228 02-95 Wastewater Treatment 232 02-96 Sewer Collection 236 Sanitation Fund Fund Summary 240 Revenue Estimates 241 Sources of Funds (Pie Chart) 242 Departmental Summary 243 TABLE OF CONTENTS PAGE Uses of Funds (Pie Chart) 244 Divisions 03-71 Residential Collection 245 03-72 Commercial Collection 249 03-73 Landfill 253 03-74 Drainage 257 Internal Service Fund (Utility Billing) Fund Summary 261 Sources of Funds (Pie Chart) 262 Departmental Summary 263 Uses of Funds (Pie Chart) 264 Divisions 19-23 Utility Billing 265 19-27 Meter Services 270 Debt Service Fund Summary 274 Sources of Funds (Pie Chart) 275 Uses of Funds (Pie Chart) 276 Summary of Requirements - General Obligation Bonds 277 Annual Debt Service Requirements - General Obligation Bonds 278 Schedule of Requirements - General Obligation Bonds 279 Summary of Requirements - Certificates of Obligation 288 Annual Debt Service Requirements - Certificates of Obligation 289 Schedule of Requirements - Certificates of Obligation 290 TABLE OF CONTENTS PAGE Hotel/Motel Fund Fund Summary 293 Sources of Funds (Pie Chart) 294 Uses of Funds (Pie Chart) 295 Capital Improvements General Obligation Bonds Summary 296 General Obligation Bonds Projects 297 Utility Revenue Bonds Summary 299 Utility Revenue Bonds Projects 300 Management Information Services Summary 302 Management Information Services Projects 303 Glossary 304 elCITY OF COLLEGE STATION I?O. BOX 9960 1101 TEXAS AVENUE COLLEGE STATION,TEXAS 77842-0960 (409)764-3500 September 30, 1988 The Honorable Mayor and Members of the City Council: I am pleased to transmit to you the 1988-1989 City of College Station Annual Budget. This budget presents the sources of income and the plan of expenditures for all areas of our city's government for the year beginning October 1, 1988 and ending September 30, 1989. This budget was approved on September 22 , 1988. I will attempt in this budget letter to highlight the important issues and explain the changes from previous budgets. The adoption of the annual budget is the single most important policy statement that the Council makes and this letter is intended to convey and highlight a number of those policies. There has been a fairly strong indication during the past year that there is a renewed confidence in the College Station economy. There are, however, still some weak segments in the local business sector as indicated by the continued closing of some small businesses during the year. On the positive side, those same businesses are being replaced almost as soon as they close. There is, however, continued growth. This is evidenced by the recent opening of the new 85, 000 square foot WalMart store and the 84 , 000 square foot expansion of the K-Mart facility. Reports also indicate that total retail sales at Post Oak Mall continue to show steady growth. During the past year several major medical facilities have been completed. The new Greenleaf Psychiatric Center opened its doors in the south part of College Station in February 1988 and The Sandstone Center is expected to open in early 1989. Each of those centers will employ approximately 100 individuals. Almost weekly more doctors are opening offices in the new Humana Medical Offices. These facilities, along with the completion of Humana Hospital-Brazos Valley, the Scott and White Clinic within the last two years, and the influence of the TAMU College of Medicine, have made this area truly a medical center for the Brazos Valley. Home of Texas A& M University Another area of potential growth for the city is in the area of retirement facilities. A new retirement complex with approximately 70 units is in the early planning stages for the Southwood Valley area. Another facility in the early stages of construction that will compliment this growth area is the Pebbles Creek golf course to the south. Residential lot sales are expected to begin in 1989 and completion of the golf course is projected for early 1990. Texas A & M University will continue to be a major factor in our economy. Construction on the campus continues at a rapid pace averaging about $75 million per year. Enrollment continues to increase at the present although it is expected to level . The budget that we have prepared has considered the growth in the economy that has occurred. We have also anticipated a continuation in that growth but have done so in a conservative manner. We have proposed few new programs with a major portion of those targeted at protecting the city's ability to continue providing current levels of service. We feel that these programs are designed such that they will provide cost savings to the city in the future. In the process, we have not made cuts that will affect our current level of service. We can, if necessary, make adjustments to meet any situation that may arise. The budget makes some shifts in the utilization of existing personnel to accomplish some of the new programs. Two positions in the building inspection division were moved to expand the facilities maintenance function and to establish the position of risk manager. Thirty positions were eliminated in last year's budget. Eighteen positions are to be reinstated in this budget with most in upgraded program areas as opposed to simply refilling positions that were eliminated. This budget also reflects the 3% across the board increase in salaries that was approved in mid-year and the reinstitution of the merit pay plan. The total of the 3% salary increase and the merit increase was approximately $430, 000. During the Council retreat in June, the Council expressed views on priority issues. Those issues were shared with the entire staff during a staff work session. The 30 top priority issues were reviewed and discussed. Project managers and team members were identified for the purpose of developing action plans for each issue. Project managers will be responsible for progress, keeping the Council informed, and when possible bringing closure to the issue assigned to them. Progress reports will include any impact the issue may have on this or future budgets. Obviously, each issue has a different impact varying from little or indirect impact to significant or direct impact. Where the impact has been significant we have provided special presentations, such as "facilities maintenance" (Issue #11) or we have provided a written explanation as part of the budget document, eg. (Issue #24) "Continued Development of Budget Policy Statements. " Following is a detailed discussion of the various funds of the budget. This expanded letter discusses each fund and I will attempt to explain the purpose of the fund and the approved sources and uses of money. BUDGET OVERVIEW Summary The City of College Station's approved 1988-1989 budget totals $51, 485, 043, an increase of $640, 746, or 1. 26% more than the original twelve month budget for 1987-88 . The 1988-1989 capital projects plan calls for the initiation of projects totalling $19 , 812 , 164 during this fiscal year. This budget reflects a tax rate of $.38 . Major features of this budget are: 1. Inclusion of written Budget and Management Policies as part of budget to address Council Issue #24 . 2 . Implementation of expenditure control measures. 3 . Beginning of an intensive customer service training program through reallocation of training funds to address Council Issue #9. 4. An increased emphasis on facilities and fleet maintenance to address Council Issue #11. 5. Impact of beginning operation of new Lick Creek Wastewater treatment facility. 6. Implementation of second year of Management Information Systems plan. 7 . Separation of the utility billing operation from the General Fund to establish better accounting control. 8. Initial phase of capital replacement plan. Structures of City Finances The numerous funds which make up this budget are separate accounting entities. The term fund is a characteristic of governmental accounting and is not used in the context as it is in the private sector. There is no pure comparison to the private sector, but "fund" accounting is somewhat similar to a private sector holding company. The integrity of each fund is maintained by separate accounting and only allows for the transferring of money between funds through formal budget transfers. The General Fund is the primary operating fund for current governmental services, providing most traditional tax- supported municipal services. Other City services are organized as enterprise funds, based on the premise that they should be conducted as a business with user fees covering expenditures, including depreciation of plant and equipment. The enterprise funds include utility and solid waste operations. Internal service funds are similar to enterprise funds, charging fees to user departments to recover the full cost of services rendered. Another major fund category is debt service. This fund contains monies which are set aside to retire debt incurred through the sale of bonds. These bonds finance long-term capital improvements to streets, parks, and buildings, and infrastructures. Included in this document is an expenditure plan for capital improvement projects, which are managed in separate capital improvement funds. This plan for capital spending was reviewed by Council prior to the budget. Additionally however, each project will be reviewed separately before any expenditure of funds is approved. Oraanization of the Budaet One important point to remember in your review of this budget is the recent decision to change the fiscal year from a June 30 year end to a September 30 year end. All references to fiscal year 1987-88 budget are for the twelve-month budget in order to give valid comparisons. You will, however, remember that those budgeted amounts were amended to include the three- month period of July, August, and September. We've also shown actual expenditures for only the twelve-month period. A new section in the budget includes written budget and management policies that the City Council has adopted during the last year (Council Issue #24) . These policies will be presented for review by the Council each year and additional policies may be developed. This budget document begins with a summary of the major funds. The summaries shows historical comparisons of the net operating budgets and a personnel summary. Following those graphs is an analysis of property values and the approved tax rate. Each major fund is then included in a separate section. The summary includes a comparison of the approved FY 1987-88 budget to the approved FY 1988-89 budget. An analysis section illustrates a comparison of revenues and departmental expenditures. In the budget detail section of each fund, each City division is shown as a cost center. Included is a narrative of the activity performed, the goals and the objectives set for the fiscal year. The financial and personnel data presented include a summary of the historical, proposed information and the approved 1988-1989 budget for each division. GENERAL FUND The General Fund lives up to its name. It is the catch-all fund that contains the activities with which our citizenry are most familiar. General Administration, Finance Administration, Public Services, Police, Fire, Engineering, and Parks and Recreation are all contained within the General Fund. Revenues for this fund come from many different sources: property taxes, sales tax, franchise fees, licenses, permits, fees, fines, charges for services, transfers from other funds, and interest income. Revenues Budgeted revenue for FY 1988-89 is $13, 759, 559 compared to $12 , 187, 164 for FY 1987-88 or an increase of 12 .90%. These numbers are, however misleading in that an additional $499, 665 is being generated from property tax revenues that were not included in the previous budget. This amount does not come from a property tax rate increase but from a shift in the tax rate from the Debt Service Fund to the General Fund. The total tax rate is 38 cents per $100 of valuation with 14 cents going to the General Fund and 24 cents going to the Debt Service Fund. This shift is possible because revenues in excess of annual debt service requirements have been collected L, over the past year allowing an adequate reserve to build. Likewise, the change in fiscal year allowed the goal for reserve levels in the debt service fund to be reduced to twenty percent of debt service requirements. Sales tax revenue is a very positive factor in this budget. Sales tax revenue has climbed significantly during the past year to almost $3. 4 million from $2. 9 million in the previous two fiscal years. A portion of this is attributable to an expanded sales tax base, but there has been an estimated real growth in this revenue source of about 5%. The projections for FY 1988-1989 were increased to $3 . 65 million. The revenue from municipal court has posed a budgetary problem again this year. While the purpose of Municipal Court is not to generate revenues, it is important to realize that municipal court revenues are a very important source of revenue for the General Fund operation. Municipal court revenue was budgeted at $410, 000 in FY 1987-88 and we will realize only approximately $335, 000 for that period. For FY 1988-89 we have estimated revenue at $380, 000, approximately 3% of the General Fund revenues. This revenue decrease is apparently caused by an increasing use of defensive driving by traffic violators. People pleading guilty or found guilty of traffic violations are entitled to take defensive driving rather than paying the ticket. In 1987 , the use of the defensive driving course has resulted in the dismissal of 2 , 576 or 22% of the tickets, representing the loss of more than $100, 000. Revenues in the parks department are projected to increase by more than $100, 000. Total parks revenues are 2 . 5% of total General Fund revenues. This increase is due primarily to the large number of participants in the team sports both adult and youth. It should be pointed out however, that there are also direct costs associated, such as officials and maintenance, with the increased number of teams. These costs are reflected in the budgets of the recreation and maintenance divisions of the parks and recreation department. Another revenue area that has shown a large increase is grant revenues. Three grants were approved during the year for the police department and will be in their second year for this budget. While these grants bring in additional revenue, the programs that they support are increased programs from the previous approved budget and consequently those budgets have increased. It should also be pointed out that the grant revenue for these programs will decline each year for the next three years. There are a number of other revenues that have increased by relatively small amounts. The phone franchise tax is up approximately $35,000, the cable franchise tax is up about $34 ,000, building inspection revenue is projected to be up almost $20,000, lease of city property is up almost $25,000. Each of these is relatively minor when considered alone, but together they represent more than a $100,000 increase in revenue. The final issue relating to General Fund revenues relates to the transfer from other funds. Written policies have been approved by the City Council to clearly state the manner in which those transfers are made and are included in the policies section. The policy regarding administrative transfers states that it is a reimbursement for services provided by the General Fund to other Funds. The amounts transferred will be analyzed each year to ensure the appropriateness of the amount. The total transfer to the General Fund has decreased by $850,708 for FY 1988-89 with the majority of this decrease due to the moving of the utility billing division from the General Fund to an Internal Service Fund. The transfer in lieu of taxes and return on equity policy has also been formalized. The criteria established will ensure that this transfer is held in line with the Enterprise Funds ability to make that transfer. Expenditures The FY 1988-89 General Fund budget for expenditures is $14 , 356,779 . This is up $1,722 , 101 over the FY 1987-88 General Fund Budget of $12 ,634 ,678. This increase as a percentage is 13 . 63%. Because of projected revenue levels, expenditures in FY 1987-88 were held to less than a 1% increase. A sizable amount of replacement items were delayed along with the freezing of salaries. Although the increase in this years budget is great, in some respects it represents an effort to catch up. Even considering the increases in expected revenues, in order to balance the budget it was necessary to recognize the fact that historically, actual expenditures have been 4-7% less than the amounts appropriated. We have conservatively estimated these budget savings to be 4% and have shown that as a reduction of expenditures on the General Fund Summary. Employee salary and benefit costs represent approximately 75% of the General Fund budget. With no increase in salaries in the FY 1987-88 budget, Council granted an across the board 3% increase beginning July 1 and also reinstituted the merit pay plan. As anticipated, this increases the FY 1988-89 budget approximately $430, 000 or approximately 3 .40%. I feel this decision was appropriate in order for the City to continue to keep a competent and well trained staff and to maintain a competitive position in the market place. The Management Information Services division budget has increased $114, 310 over the previous year. This increase was a part of the plan approved by the Council in December 1987 . Much progress is being made on the plan with the first phase of the office automation completed. The installation of new utility billing hardware has also been completed along with the conversion from the old system. Other major systems of Accounting and Finance and the mapping system are well under way. Facilities maintenance, as stated in Council Issue #11, was an area of major concern during this budget. Over the past eighteen months, numerous emergency repairs were made to equipment and buildings. We felt that the most efficient way to address this problem was to develop a more centralized approach to the maintenance and care of our facilities. The total budget for this new division is $245, 826. However, approximately $136, 000 was moved from other budgets within the city so that the total increase is about $110, 000. Approximately $80, 000 of this increase is for roof and HVAC repairs that are being done on a preventive maintenance basis. As pointed out earlier when addressing revenues, the budgeted expenditures in the police department have increased because of three grants - Selective Traffic Enforcement Program, the TRASER program, and the DWI Task Force. These programs cost approximately $100, 000 with approximately 85% or $85, 000 being reimbursed in the second year of the grants. Last year the city received 100% grant funding for those programs. There is no guarantee that these grants will be approved by the granting agencies and program adjustments will be made accordingly if they do not get awarded. General Fund department heads initially submitted 134 supplemental decision package requests totalling $2,226, 159. These requests were reviewed and the list was reduced to 74 requests totalling $1, 480, 993. Every one of these requests represents badly needed manpower and equipment. In order to better address the needs of the city in these requests, the requests were split into two categories. The first was a list of all decision packages that were submitted to replace existing equipment. This is a preliminary step towards establishing a comprehensive equipment replacement policy. In prior years these items would have been funded through Revenue Sharing, typically about $600,000. With the loss of this revenue source, it is critical that we establish a replacement policy. Nineteen requests that are recommended for funding on this list total $419,020. Following are replacement decision packages that were approved: Department Description Amount Fire Annual Equipment Replacement $60,998 Police Replace 2 Patrol Cars 27, 500 00 Facility Main. Replace Pickup 11,800 Police Replace Humane Officer Truck 9, 800 Parks Replace Tractor 18, 000 Public Service Replace Vibrating Tamp for Street Maintenance 1, 800 Parks Replace Crew Truck 16, 500 Public Service Replace Roller 80, 000 Parks Replace Administration Car 12, 800 Police Replace Bureau Commander Vehicles 27, 022 Police Replace K-9 Patrol Car 13, 650 Public Service Replace Water Tank 2 , 000 Fire Replacement Ambulance 50,000 Public Service Replace Administration Car 12 , 000 Capital Impr. Replace Bldg Inspection Pickup 11,800 Capital Impr. Replace Traffic Engineer Car 11, 000 Public Service Replace Dump Truck 30,000 Public Service Replace Pickup Truck 12 ,000 Parks Annual Equipment Replacement 10,350 TOTAL $419, 020 The second category of decision packages presented represents new positions, equipment and/or increased levels of service. There are seventeen of these packages recommended for funding with the total cost of $325, 418. Five of these packages resulted in savings or transfers from other areas. As an example, with the recommended Assistant City Attorney approved, $30, 000 of outside legal fees will be eliminated. In the case of the recommended Risk Manager, a position will be moved from the Building Inspections division. Following is a listing of decision packages that were approved for funding: Department Description Amount Personnel Risk Manager 41, 537 Parks Administrative Secretary 19, 144 Police Patrol Officer 29, 743 Legal Assistant City Attorney 29, 807 Fire Secretary 18, 546 Personnel TMRS Package 52,718 Police Dispatcher/Jailer 19,836 Capital Impr. Traffic Safety Specialist 31, 054 Administration Administrative Assistant 22 ,993 Public Services Fleet Services Supervisor 29, 233 Finance Staff Assistant 24, 496 Capital Impr. Engineering Productivity 20, 000 Administration Secretary - Council 17, 564 Municipal Court Printer 5, 267 Police Parking Attendant 18, 578 Personnel Driver Training 7 , 000 Administration Library Books and Equipment 18 ,767 Budget Savings (80, 865) TOTAL $325,418 rn The Fund Balance in the approved General Fund budget is approximately $1. 4 million. This is slightly higher than it has been for the last four years and will be expected to move toward the goal of a fund balance at 15% of the budget over the next three years in accordance with the Council policy on fund balances and reserves. UTILITY FUND The Utility Fund contains those divisions that are responsible for producing and delivering water, electricity and sewer services to our citizens. The Utility Fund sells these services to the users for a price that insures the cost is covered by associated revenues. For accounting purposes, it is treated much like an independent business. It produces income statements and balance sheets and is entirely self- sufficient. It is referred to in governmental accounting as an enterprise fund. There are seven divisions in the Utility Fund: Technical Services; Electrical Transmission and Distribution; Water Production; Water Distribution; Sewer Treatment; Sewer Collection; and Utilities Administration. The vast majority of the expenditures in this fund are spent on purchase of electricity for resale, debt service for capital construction, electricity costs for pumping water and treating sewage, and labor costs. Revenues Projecting utility revenues is an art, not a science. Not only must you apply business judgment, knowledge of consumption patterns and principles of accounting, but you must be able to predict the weather for the entire year. Anyone who watches the evening news knows that professional meteorologists have trouble predicting the weather for the following day. Hot, dry weather means that we will sell lots of water and electricity because people water their lawns more and keep the air conditioner on longer. Conversely, cool, wet weather means that we sell much less water and electricity. The Utility Fund revenues for FY 1988-1989 are projected at $37, 676, 000. Projections are necessary in the Utility Fund but they are not as important as in the General Fund. We are going to provide as much water and electricity as our customers demand during the coming year, so our revenues and expenses have a variable component that will increase or decrease contingent upon this customer demand. The city is going into the second year of a plan to make each utility operation cover its own cost of service. According to the plan of increases needed to reach this goal, the Council decided to spread the goal of reaching self-sufficiency for water over a five year period with a ten percent increase in o revenue each year and reaching self-sufficiency for sewer over a three year period with a sixteen percent annual increase. The revenues projected in water and sewer reflect those proposed changes. The increases in revenue from water and sewer will be offset by a corresponding decrease in the electric revenues. An additional reduction in electric rates will be possible by making $1, 000, 000 available for use in the utility fund budget. This is possible because interest earnings amounting to $2 million have been earned in the bond interest and sinking fund over a period of years. This money, along with $3 million of unexpended bond monies, will be used over a period of 5 years to reduce the amount needed from utility revenues to pay for revenue bond debt service. Expenditures Expenditures in the Utility Fund, like revenues, are entirely dependent upon the demand by our customers. There are fixed components of our expenditures, such as debt service and labor costs, that will not vary with consumption. There are variable costs, such as the wholesale cost of electricity, that will increase and decrease with demand for services. Our projected expenditures for FY 88-89 are $38, 006, 892 or approximately $423, 020 less than FY 87-88. This decrease is due to lower debt service requirements for this fiscal year. College Station has been funding a share of the costs of Lone Star Municipal Power Agency. The budget includes .:In amount of $54, 898 for this funding or approximately 80% of their total budget. The City of College Station also provides secretarial and accounting services to LSMPA as an in-kind contribution. Two significant changes have taken place in the Utility Fund during the past fiscal year. The first is the completion of the new Utility Services Center on Graham Road. This facility has certainly enhanced our service and operational capabilities. The second change is completion of the Lick Creek Wastewater Treatment plant. This plant will give us an increased service area but did necessitate an increase in some costs and manpower as shown in the approved decision packages. The Utility Fund divisions submitted 44 decision packages totalling $981, 179. Thirty decision packages totalling $527, 970 were approved for funding. Thirteen of those totalling $221,775 are replacing existing equipment that is worn out. Following is a listing of the supplemental decision packages approved in the Utility Fund: Department Description Amount Wastewater Treat Plant Operator & Vehicle $35, 519 Technical Secretary 17, 862 Water Dist. Senior Maint. Foreman 22 , 260 Sewer Collection Trench Shoring Safety Equip. 10, 000 Electric Street Lights 25, 000 -4 Technical Substation/Metering Supv. 32 , 559 Water Dist. Reproduction Equipment 9, 500 Electric Misc. Tools and Equipment 7 , 000 Wastewater Treat Sludge Handling Equipment 75, 000 Sewer Coll. Replace 2-One Ton Trucks 36, 400 Water Production Replace 1/2 Ton Pickup Truck 13 , 300 Electric Replace 1 Ton Cab-Chassis/ Utility Body 17 , 800 Electric Replace Pole Set Derrick w/ Cab Chassis 80, 800 Wastewater Treat Misc. Tools and Lab Equipment 7, 000 Water Dist. Misc. Tools and Equipment 8, 000 Sewer Collection Misc. Tools and Equipment 8, 000 Water Dist. Replace 1/2 Ton Truck 14 , 000 Technical Miscellaneous Tools 5, 000 Electric Equipment Operator 16,762 Electric Replacement Radios 2 , 675 Electric Underground Cable Locator 1, 795 Technical Two-Way Radios 2, 000 Water Production Misc. Tools and Equipment 4, 000 Technical Misc. Furniture 3 , 450 Sewer Collection Construction Laser 10, 000 Water Dist. Utility Crew Leader 20, 488 Electric Pole Trailer 10,500 Technical Test Equipment 11, 000 Sewer Collection Portable Hand-Held Radios 2,500 Electric Replacement 1 Ton Cab-Chassis/ Utility Body 17 .800 TOTAL $527 ,970 The last point to be made in regard to the approved Utility Fund budget is the level of cash reserves in this fund. The cash reserves at this point are at an absolute minimum. The approved budget will allow that reserve to increase by $669, 108. The Council goal for cash reserves in the Utility Fund of $2 million will be accomplished over a four year period. SANITATION FUND The Sanitation Fund is an enterprise fund much like the Utility Fund. The only difference is that instead of selling water, electric, and sewer services they sell solid waste collection and disposal services. There are four divisions in • this fund: Residential Collection; Commercial Collection; Landfill Operations; and Drainage. All of the revenue collected in this fund is for direct sanitation services with one exception. A seventy cent per month assessment is collected from each customer to fund drainage maintenance. This is a relatively new program started in FY 86-87 to address serious drainage problems within the community. This program takes a very proactive step in maintaining existing drainage ways. Revenue Sanitation fund revenues are projected to be $1,776, 000 for FY 1988-89 from $1, 455, 000 in FY 1987-88. A recent cost of service study called for changes in the rate charged for the city's solid waste collection. The end result called for an overall 18.8% increase in that revenue. The last rate increase for solid waste collection was in 1982 . The fee for residential service has been increased to $5.25 from $4 . 20. The new rate is still one of the lowest rates for solid waste service in the state. The study also indicates that in order to get to a cost of service rate, the rates will need to increase in subsequent years also. Expenditures Approved expenditures in the Sanitation Fund for FY 1988-89 are $1,913 , 250, down approximately 4 .52% from FY 1987-88. Of this amount of $1, 452, 151 is for current operations, and equipment replacement. $293, 079 is for administrative and billing transfer, $126,449 is for the transfer in lieu of tax and equity transfer. The administrative transfer was reduced by $124, 366. Included in this budget is an amount that will be set aside in reserve to pay for future costs associated with closing the existing landfill and an amount for future capital equipment based on our 20 year plan. The total of supplemental decision packages is $168, 084. Following is a listing of the decision packages, including replacement equipment, to be funded: Division Description Amount Residential Coll. Replace High Compaction Refuse Truck $82, 000 Landfill Replace Water Tank 8, 000 Landfill Replace Water Pump 2, 100 Landfill Heavy Equipment Operator II 18, 374 Commercial Coll. Solid Waste Foreman 34 , 610 Residential Coll. Replace Pickup Truck 11, 800 Commercial Coll. Roll-off Containers 11, 200 TOTAL $168, 084 UTILITY BILLING INTERNAL SERVICE FUND The Utility Billing Internal Service Fund is much like an enterprise fund. The big difference is that service that is being provided is to internal customers as compared to external customers of the city. In this case, the revenue collected is for billing services provided to the Utility Fund and the Sanitation Fund. The Utility Billing Internal Service Fund was established this year to assist in developing a more accurate cost of service for the utility and sanitation operations. Revenues The revenues of the Utility Billing Internal Service Fund are calculated based in the estimated personnel time involved with the electric, water, sewer, and sanitation billing operations. Approximately 95% of the billing division time is spent with utility customers and 5% dealing with sanitation customers. The total revenue for this fund is estimated to be $884 ,860. Expenditures The total expenditures for the Utility Billing Fund are proposed at $885, 960. The following decision packages are proposed for funding: Department Description Amount Utility Billing Automatic Call Distribution $29, 062 Intermediate Account Clerk 16, 046 Meter Services Replacement Pickup 11, 419 TOTAL $56, 527 The automatic phone call distribution is an opportunity to significantly improve the customer service in the utility billing area. It will allow all calls to be answered immediately and will give additional statistical information on calls received. REVENUE SHARING The Revenue Sharing Fund has been deleted from this budget. All monies that College Station has received from Revenue Sharing has been expended and it is not anticipated that any funds will be received in the future. DEBT SERVICE FUND The Debt Service Fund is strictly an administrative financial fund used for collecting and distributing debt service requirements. This fund contains no personnel or decision packages. This fund is projected to have a beginning balance of $1,850,000 and current revenues of $3 , 642 ,868 . Debt service requirements are $4 , 016, 863 leaving a projected ending balance of $1,476, 005. This projected ending balance exceeds the goal set in the fund balance and reserve policy. HOTEL/MOTEL FUND State statutes authorize municipalities to levy up to a 7 percent room occupancy tax. The City of College Station levies a 6 percent room occupancy tax which provides most of the revenue for this fund. These funds may be used for the following purposes: the construction and operation of convention centers; the promotion of conventions and visitors; promotion of the arts; and historical preservation. Projected revenues for the Hotel/Motel Fund are $725, 000. It should be pointed out that the $100,000 of contingent revenue may not be realized if the Attorney General reverses the opinion in regards to exemptions. Proposed expenditures for the Hotel/Motel Fund fall into four main categories: community center operations; contributions to outside agencies, parks programs and events, and debt service. The contributions to outside organizations were approved at the same level that they were funded in the previous fiscal year with no new agencies being funded. If the contingent revenues materialize, the Council will have the opportunity to fund those agencies at a greater level. The debt service requirements were reduced from last fiscal year because the debt on the Community Center was restructured as a part of the General Obligation Refunding issue in August 1987. The other portion of the debt payment is on the Chamber of Commerce Convention and Visitors Bureau building. The funding of Easterwood Airport has been moved from this fund to the General Fund. CAPITAL PROJECTS The Capital Improvement Projects plan is being incorporated into the Annual Operating Budget for the first time. Previously the City Council had adopted a Capital Improvement Project plan that normally was for a five year period. The projects were expected to begin throughout that five year period and no formal annual budget was adopted. Several months ago the Council looked at a plan for meeting several of the capital needs of the city. The projects that are expected to begin during FY 1988-89 are included as part of the Annual Operating Budget. Each will be reviewed by Council before the project is initiated. The major projects in the CIP plan are: General Obligation Bonds Renovation of Public Services Building $1, 422, 000 Street Improvements 1, 914, 000 Right-of-Way Acquisition 1, 064 , 000 Emerald Forest Park 125, 000 Wolfpen Creek Project 500, 000 City Hall Renovation 400, 000 Revenue Bonds Electrical Distribution Lines $1, 390, 000 Computerized Mapping 350, 000 Electrical Transmission Lines 920, 000 Water System Improvements 1, 155, 000 Sewer Replacement Lines 3, 460, 000 Wastewater Treatment Plant Improvements 605, 000 The second key part to the capital projects budget is the second year of the Management Information System Plan. The funding for the capital outlay for this project was done in May 1988. The second year of this project includes: Finance, Accounting, Payroll & Personnel $450, 000 Second Year Office Automation 105, 000 CONCLUSION This budget has been a very difficult one to prepare. It would not have been accomplished without the cooperation and understanding of our department heads. They worked very hard at looking at ways to continue to provide the expected level of service to our residents and attempting to address the needs of new programs. Thanks are extended to the finance staff for their work in the preparation of the budget. special recognition should go to Cindy Barnett, Toni Rose, and Tomi Fry and the printing staff for their efforts in the production of this document. The Council's guidance and direction were also very critical in the budget preparation. The purpose of the budget process is to provide a forum for decision making. This forum produced several notable achievements. First, the City Council approved a number of written policies pertaining to the city's financial operation. Secondly, steps were taken to place greater emphasis on the maintenance of the city's assets - a policy that will pay great dividends in the future. Recognition should go to the Council for their time and work. Your continued support was appreciated. Ron Ragland City Manager William P. Harrison Director of Finance Glenn Schroeder Deputy Director of Finance and Budget Officer ORDINANCE NO. 1780 AN ORDINANCE ADOPTING A BUDGET FOR THE 1988-89 FISCAL YEAR AND AUTHORIZING EXPENDITURES AS THEREIN PROVIDED. WHEREAS, a proposed budget for the fiscal year October 1, 1988 to September 30, 1989, was prepared and a public hearing held thereon as prescribed by law, notice of said hearing having first been duly given; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: That the aforesaid proposed budget, which is made a part hereof to the same extent as if set forth at length herein, is hereby adopted, and a copy of which is on file in the Office of the City Secretary in College Station, Texas; and N. That authorization is hereby granted for ,the expenditure of the same under the respective items contained in said budget in accordance with the approved fiscal procedures of the City. PASSED AND APPROVED THIS 22nd DAY OF September , 1988. APPROVED: Larry J. Mayor Dian Jones, ¢ity Secretary ORDINANCE NO. 1775 AN ORDINANCE LEVYING THE TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF COLLEGE STATION AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 1988 - 1989 AND APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS; SECTION I. That there is hereby levied and there shall be collected for the use and support of the municipal government of the City of College Station, and to provide Interest and Sinking Fund for the 1988-1989 fiscal year upon all property, real, personal, and mixed within the corporate limits of said city subject to taxation, a tax of thirty-eight cents ($0.38) on each One Hundred Dollar ($100.00) valuation of property, and said tax being so levied and apportioned to the specific purpose herein set forth: 1. For the maintenance and support of the general government (General Fund) , Fourteen cents ($0.14) on each One Hundred Dollar ($100.00) valuation of property; and 2. For the Interest and Sinking Fund, Twenty-four cents ($0.24) on each One Hundred Dollar ($100.00) valuation of property to be apportioned as follows: General Obligation Bonds, Issued 1971; General Obligation Bonds, Issued 1976; General Obligaiton Bonds, Issued 1978, 1978-II; General Obligation Bonds, Issued 1981; General Obligation Bonds, Issued 1982, 1982-II; General Obligation Bonds, Issued 1984; General Obligation Refunding, Issued 1987; General Obligation co Refunding, Issued 1988. SECTION II. All monies collected under this ordinance for the specific items therein named, shall be and the same are hereby appropriated and set apart for the specific purpose indicated in each item and the Assessor and Collector of Taxes and the Director of Finance shall keep these accounts so as to readily and distinctly show the amount collected, the amounts expended and the amount on hand at any time, belonging to such funds. It is hereby made the dutiy of the Tax Assessor and Collector to deliver at the time of depositing any monies, a statement showing to what fund such deposit should be made and from what source received. SECTION III. That this ordinance shall take effect and be in force from and after its passage. PASSED AND APPROVED THIS 21st DAY OF September , 1988. • APPROVED, • Larry-Rfhge r ATTEST: c)e- bian Jop si City Secretary MANAGEMENT AND BUDGET POLICIES Fund Balance and Reserve Backaround A comprehensive fund balance and reserve policy better prepares the City for unforeseen circumstances. Typically, there is constant pressure to finance new operations or expanded budgets for existing programs from fund balance. Generally, fund balance should be maintained at levels that provide adequate cushions in the event of economic recession or revenue shortfalls. College Station has, in the past, set a goal of maintaining a fund balance equal to ten percent of the budget in the respective operating funds. Policy Fund Balance and Reserves shall be maintained in order to continue to finance those programs deemed to be necessary by the City Council if current revenues alone are not sufficient to meet budgeted program expenditures in the short run. Such revenue deficiencies may be caused by factors outside of the control of the City. Maintaining appropriate fund balance and reserve levels and using those prudently to support operations in times of unforeseen expenditure needs or revenue shortfalls is a management decision within the authority of the City 0, Council. "Fund Balance" is defined as the difference between assets and -+ liabilities of a governmental fund. Because assets may include non-cash items, fund balance may not represent liquid assets. For enterprise funds, only current assets and current liabilities will be used. "Reserves" for the purpose of this policy is defined as the available cash balance that is not restricted for other uses. Each of the City's funds will have different needs for fund balance and reserves, based on exposure to local and national economic trends impacting revenues and potential for contingency expenditures needs. It is the policy of the City Council that, over a reasonable period of time, fund balances and/or reserves be established and maintained for the various City funds under the following criteria: 1. General Fund: Revenues from sales tax are a volatile revenue source, subject to the health of the local economy. This source provides approximately 25% of General Fund revenues. The other major revenue sources, property taxes and enterprise fund transfers, are more stable in nature, but are subject to economic and political pressures. The recommended fund balance level for the General Fund is 15% of the following year's proposed budget. ACTION The City will maintain a fund balance (assets minus liabilities) in the General Fund of 15% of the proposed budget and a reserve (unrestricted cash balance) of 10%. Currently the fund balance is below that level, but the City will move to those levels over the next three years. Based on the proposed FY 1988-1989 budget of 13 , 500, 000, the fund balance under this policy would be $2, 025, 000 and the reserve at $1, 350, 000. 2 . Enterprise Funds: With the exception of purchases of wholesale electric power, enterprise fund expenditures do not significantly • fluctuate with revenue levels. Changes in temperature and rainfall patterns will affect revenues, but not maintenance expense and debt service. Cash reserves should be developed to equal 10% of the annual budgeted appropriation for each enterprise fund, less the budget expenditure for wholesale power purchase. ACTION The reserves in the Utility Fund are recommended to be at approximately $2 million with the proposed budgets. Currently, almost the entire working capital in those funds are comprised of restricted cash and accounts receivable. Development of reserves in line with this policy will be accomplished over a five year period. 3 . Debt Service Fund: Revenues in this fund are stable, based exclusively on property tax revenues and transfers from other funds. Reserves in the Debt Service Fund are designed to provide funding between the date of issuance of new debt and the time that property tax levies are adjusted to reflect the additional debt. Reserve level should not fall below 20% of budgeted expenditures. N ACTION The fund balance and reserves for the Debt Service Fund are essentially the same due to the accounting system used for this fund. Because of the fiscal year change, the fund balance in this fund is more than adequate, but it should not be allowed to fall below 20% of total expenditures. For FY 1988-1989, that minimum level is approximately $1, 000, 000. 4 . Hotel/Motel Fund: The City - of College Station levies a 6% Hotel/Motel Tax and uses the proceeds to finance operations of the Chamber of Commerce, Community Center, and various parks and cultural activities. Over the past two years, reserves in this fund have been reduced to a current negative position to fund programs considered to be essential by the City Council. Adequate reserves are essential in this fund due to the very unstable nature of the revenues and the reliance on this revenue source to maintain on- going operations. A fund balance reserve level of 15% of operating revenues should be developed over the next several years. ACTION In the Hotel/Motel Fund the fund balance level must be built over a period of three years. For FY 1988-1989 the fund balance is targeted at $35, 000 MANAGEMENT AND BUDGET POLICIES Contingent Appropriation Background Section 59 of the College Station Charter notes that "provision shall be made in the annual budget and in the appropriation ordinance for a contingent appropriation in an amount not more than three (3) percent of the total budget expenditures, to be used in case of unforeseen items of expenditures. " This better prepares the City for unforeseen circumstances that need to be addressed. This requirement has been consistently applied to the budgeting process with the contingent appropriation normally being established at 1.5% to 2 . 0% of the total budget expenditure. The Charter states that this appropriation shall be under the control of and distributed by the City Manager after approval by the City Council. Policy Pursuant to Section 59 of the Charter of the City of College Station, the City will establish an appropriate contingent appropriation in each of the operating funds. The expenditure for this appropriation shall be made only in cases of emergency, and a detailed account shall be recorded and reported. The proceeds shall be disbursed only by transfer to another departmental appropriation. The transfer of this budget appropriation shall be under the control of the City Manager and may be distributed by him in amounts not exceeding $10, 000 or such N amount as shall be provided by Article 2368a V.T.C.S. as amended from time to time. Any transfer involving more than such amounts must be expressly approved in advance by the City Council. All transfers from the contingent appropriation will be evaluated using the following criteria: 1) Is the request of such an emergency nature that it must be made immediately? 2) Why was the item not budgeted in the normal budget process? 3) Justification as to why transfer cannot be made within the division or department. ACTION In keeping with the above policies, a contingency budget has been established in each operating fund. Procedures have been established to allow for proper recording and reporting the uses of that appropriation. A report on the use of the contingent appropriation will be provided to the City Council in a monthly report. • MANAGEMENT AND BUDGET POLICIES Administrative Transfer Fees Background Each year, the City makes transfers between the different accounting funds within the City. Various operations of the City provide services for a number of funds. Since a detailed cost breakdown in day-to-day operations is not cost effective, transfers have been made on a division basis, with service levels and associated costs allocated on an annual basis. Historically, the transfers have been made on a budgetary basis and have been made evenly throughout the fiscal year. Policy The administrative transfer fee is a payment from the Electric, Water and Wastewater Utility Funds, and the Sanitation Fund to the General Fund and Utility Billing Internal Service Fund for the cost of equipment, materials, construction, facilities, and service usage provided by the respective departments. Transfers are also made from the Hotel/Motel Fund and Community Development Fund to the General Fund for the expenditures of divisions that provide the operations for those funds. Consequently, the amount of each year's transfer fee will be based on the estimated General Fund expenditures that represent direct services provided to the Electric, Water, Sewer, Sanitation, Hotel/Motel and Community Development funds. These transfers will be less any amounts that are billed directly to those funds. An administrative transfer will also be made from Capital Projects funds to reimburse the General Fund for services provided. The services generally provided are engineering, inspection, accounting and administration - services that could be contracted for. ACTION The administrative transfer fee is a current unwritten policy. The methodology used in determining the appropriate amount of the transfer will be refined as necessary and approved by the City Council annually as part of the annual budget. The criteria currently used includes budgeted number of personnel, and category budgets as deemed appropriate. MANAGEMENT AND BUDGET POLICIES Equity Transfers from Enterprise Funds Background For a number of years, the City has made payments to the General Fund from the City's Utility Fund. Those transfers were done in lieu of payment of taxes by the Utility Fund. In fiscal year 1988, a similar transfer was made from the Sanitation Fund. The transfer, in the past, has been calculated as a return on the fund equity in those funds. The percentage used in that calculation has been the rate typically allowed by the Texas Public Utilities Commission on rate cases presented to them. Over several years that rate has varied from 10-16 percent, and is currently about 12 . 5 percent. Policy The Enterprise Funds of the City provide services to the residents of the City in the same manner that those services could be provided by a privately owned utility. A privately owned utility would normally pay several types of taxes to the City as well as earning a fair rate of return for its shareholders. For this reason, the City will charge the Enterprise Funds an amount to compensate for this loss of tax revenue M and an amount for return on equity. This transfer will be calculated in N three parts: payment in lieu of property tax, payment in lieu of franchise tax, and a return on fund equity. The transfer from the Enterprise Funds will be calculated as follows: a) The property tax transfer will be made using the proposed property tax rate and the net book value of property and equipment from the previous year. b) The franchise tax transfer will be made using 4% of projected operating revenues for the fiscal year, and c) The return on fund equity will be an amount calculated using the retained earnings from the previous year and a rate of return of 7% . ACTION The current policy of the City in regards to equity transfers has a significant impact on revenues in the General Fund. Any shifts away from his equity transfer will necessitate other sources of revenue for the General Fund. The criteria used in determining the equity transfer will be reviewed and approved by the City Council annually. MANAGEMENT AND BUDGET POLICIES Uses of Local Hotel Occupancy Tax Background The Texas Statute authorizes the City of College Station to collect up to 7% of room revenues in the form of a local hotel occupancy tax. The statutes also specify the manner in which those funds may be utilized. Generally, the statutes provide that the local hotel occupancy tax must be used "in a manner directly enhancing and promoting tourism in the convention and hotel industry. " The City of College Station currently collects the local hotel occupancy tax at a rate of 6% of room revenues as authorized under Ordinance No. 1643 . Policy It is the policy of the City of College Station that: 1. No more than 90% of available funds will be allocated. Available funds are defined as estimated fund balance at the end of the fiscal year and the estimated revenues for the upcoming fiscal year. Funds will be directed to those activities which demonstrate the stated intent of enhancing and promoting tourism in the College Station area. The following criteria as further set out by law will be used. a) All revenue in excess of that collected at a 4% rate will be used for the following: 1) The acquisition of sites for and the construction, improvement, enlarging, equipping, repairing, operation and maintenance of convention center facilities, civic center, convention buildings, auditoriums, coliseums, civic theaters, museums, and parking areas. 2) The furnishing of the facilities mentioned above, personnel, and materials for registration of delegates. 3) Advertising for general promotional and tourist attraction to the City and conducting a solicitation and operating program to attract conventions and visitors. This may be done through contracts with persons or organizations selected by the City. b) No amount more than the collected at a 1% rate may be used for the following: 1) The encouragement, promotion, improvement,and application of the arts, including music (instrument and vocal) , dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture, photography, graphic and craft arts, motion pictures, television, radio, tape and sound recording, and the arts related to the performance and presentation therof. 2) Historical preservation and restoration projects at or in the immediate vicinity of the convention center of other areas located elsewhere in the City that would be frequented by tourists and visitors. NOTE: In the past, it has been the College Station City Council's policy to allocate the 1% rate directly to the Arts Council . It has then been the responsibility of the Arts Council to allocate and administer those funds. 2 . Local Hotel occupancy tax funds can be used to pay operating cost including costs for personnel, materials, supplies, tests, fees, rent, utilities, an equipment directly related to delivery of programs or activities as specified by statute. 3 . Funding for activities which will benefit both College Station residents and Bryan residents and others outside the jurisdiction of the City will generally be made available only to the extent that benefits are received by College Station residents. 4 . As a condition of receiving funds, the recipient will enter into the standard contract required by the City of College Station. 5. The recipient will provide to the City of College Station a copy of the recipients annual audit and regular financial reports. 6. The primary purpose of providing these funds is to pay operating expenditures and should not be provided for the purpose of building up or maintaining an agency's cash reserves. ACTION The City of College Station will give public notice of funds available in April of each year. Requests will be evaluated at the City staff level for appropriateness of funding through local hotel occupancy tax revenues then forwarded to Bryan/College Station Joint Relief Funding Review Committee. The committee will hear comments and make recommendations to the College Station City Council regarding levels of funding consistent with the above policy. BUDGET CONTROL PROCEDURES EFFECTIVE OCTOBER 1 , 1988 1 . Budget control is established at the control total level , i . e. salaries supplies, services. etc. within each division. 2. In addition, the line items of overtime and travel and training are considered to be controllable by the Di - rector and will be monitored and controlled at the line item level . 3. The Budget Office will report to the City Manager on a monthly basis these control areas which are either over- spent in total or in which expenditures are in excess of 110% of the budget planning percentage. 4. In the Fiscal Year 1988-89 budget, City Council has ap • - proved budgeting in advance unexpended appropriations equal to 4% of budget. This allows funding additional decision packages by budgeting $1 . 04 of expenditures for every $1 . 00 of revenue. The 4% savings is projected to come from vacancy savings during the year . For that q) reason, budget transfers out of salaries accounts to N fund budget over-runs in other areas will not be allow- ed. 5. Effective with the Fiscal Year 1988-89 budget. the an- nualized costs of position reclassifications will be handled as budget transfers from the contingency amounts available in the fund affected by the reclassification. The reclassification will not be effective until the transfer of funds has been approved by the City Manager. Total costs of reclassification of positions will not exceed one-third of the contingency budget within any fund. APPROVED : APPROVED : lenn Schroeder on Raglan Deputy Finance Director/ City Manag r Budget /�Officer ��/ DATE: Lp J(i /9fY DATE: d 0 PRINCIPAL CITY OFFICIALS ELECTED OFFICIALS NAME POSITION Larry J. Ringer Mayor Fred Brown Mayor Pro-tem Jim Gardner Councilman Dick Haddox Councilman Lynn Mcllhaney Councilman Dick Birdwell Councilman Vernon Schneider Councilman ADMINISTRATIVE OFFICIALS Ron Ragland City Manager John Woody Assistant City Manager-Public Utilities Assistant City Manager-Community Services Linda Piwonka Assistant to City Manager-Management Services Cathy Locke City Attorney Phil Banks Municipal Judge Dian Jones City Secretary Kay Choate Municipal Court Clerk Karen Dickson Director of Personnel Peggy Calliham Public Information Officer Doug Landua Fire Chief Mike Strope Police Chief Bill Harrison Director- of Finance Elrey Ash Director of Capital Improvements Steve Beachy Director of Parks and Recreation Alfred Miller Director of Public Services Charles Cowell Director of Management Information Services • ..... . .. ... .... .. . . • • • 'i':••:•:*:'''."•::::**i*N:*:•:•::••i:.::::.:':•I'i•`:••i:':'-%...%••••••-:•••:•:•:••.*::::::::::::::•::.::.:0.).••• ••••:•••:•••:•:.::::::....:;::::,:„....• .....,:„.:„.:...,,,,..,,,• .:,, ...,...„....:,.....„.. .„:„.:...„..„„..„.......„.......,:..:.:..:..„,:,...,,.....*:: 7to •••••::•::''::::. 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' i::::,..$.:,::.:,•::::;.t...::•.:.:-.k. •>.:.1p:•,..*:,...:::. % •...,..........:::. ••ekr...g.&'•:::>::1:i*••$.0%::::*:.•%:•:•::*.••::•::>•%t:,•••:%::::::::,..,%:*.•:,:ws:::.:::•:•..sp.$•:...:.:::::::... ..., •:•::::.:::::::::%:**A*z.::I . .,:.,:,•,...::.......: .. ,. ...„„, .......:.:•,..*..,......, :,..... ..,....:.:.::•:,..,::::::::„.:::„.."..,........:„...::::::„.:„..:::::::..*::::,„:„.:,:::::::::::.:......:..,* „of,,,,,:,,...,...:.....„..v:,. •....,..,..,...„...."••„......%,.:..,„,.. ...,,,.......„.........::::::„......:..,........::::„........,•::::::,,•••:::,.::....,,..„.„.„.....,:..„..„.....: ..,,,,,.....,„:„:„.„:„.::::::::..„,:::::.,..k <4:. s•,:::•:•W•:.:::::*i:iv:i..i :::., •:: ••%.,••::::::::::::::: ,',... 1.--.. - ---V , ;:iti:',',.,::•>:4;.kh, *::::-:iii:1•41:::i:i*:•kr::::::?:.•:.'s.::R.::i:ii",:fa,g:i.:iiii?:i:i.i.4ii• :::%kviaif:.i....:.:.:::i'>:::i•::..:„;•:„:;I:ii:i.iimii:i:•:::ir,,.i:i:::: :0%,:p:ik......... ,‘,:e:.11i.: 1A..'e.,;:;•:*•::•.:,:e''..ii.:kge.:',:.$'$•:%k• .,.. o ............ ..... ......A. .s.:,.:*:•:.::••••••••.. ....*:•:•.:*:.%•:Ko,•,,e4.:::k:›:::::.:,.%:k,x•:>,K-,•-•,,..,::.:,.:...:.••...........„.:„§.„..„„,...,i;,„;„„„..f.„4„ .. .,,.„„.,..k......,..x....::; .1..'>').:., .{..''..N.::sg:I.:4$'4%,;$%::.iii.„:.>„*iig:.v..if::i::mi:i::$,..:i:i:::i:::i.1:,i.•,.:v.::::•:::.:: ::••:*.kir::....:::::%1:::::::::::::•:..::••::••••,..mliz.:::::i:::*:.e...;:r„:•:::::::,.... :...:::,....:,.f.....•• ....,„,„......,......,..„..i.....„,.„„„.x. ..,.. , .„... .. ,,, • TOTAL APPROVED PERSONNEL POSITIONS 600 -- 548 540.5 540 523 I 11tH 510 11 500 — 483.5 IIIIIIIIIIIII1IIIlI 418 NP400 — 368 011111111111111 I i _ r I U O 354 BM II�IIIIIIIII� tsimmimm ® UTILITY BILLING i E T I + ' ❑ SANITATION FUND R Z 300 -- — 0 — ® UTILITY FUND 0 N } F S III 1 II GENERAL FUND 200 -- 100 -- 0 I I I 80-81 81-82 82-83 83-84 84-85 85-86 86-87 87-88 88-89 FISCAL YEAR 29 30 CITY OF COLLEGE STATION OPERATING BUDGET SUMMARY TOTAL REVENUES & LESS NET OPERATING FISCAL YEAR 1988-89 CARRY FORWARD EXPENDITURES TRANSFERS BUDGET GENERAL FUND $15,236,959 $13,831,806 $0 $13,831,806 UTILITY FUND 38, 676, 000 38, 006,892 (7, 069,309) 30,937,583 SANITATION FUND 1,876, 000 1,875,785 (419,528) 1,456,257 UTILITY BILLING FUND 884,860 863 ,467 (79,218) 784,249 DEBT SERVICE 5,492,868 4, 016,863 0 4,016,863 HOTEL/MOTEL TAX FUND 725, 000 687, 175 (228,890) 458,285 $62,891, 687 $59,281,988 ($7,796,945) $51,485,043 TOTAL REVENUES & LESS NET OPERATING FISCAL YEAR 1987-88 CARRY FORWARD EXPENDITURES TRANSFERS BUDGET GENERAL FUND $13,402,590 $13,402,590 $0 $13,402,590 UTILITY FUND 38,429,912 38,429,912 (7, 112, 850) 31, 317,062 SANITATION FUND 2',003 ,808 2 ,003 ,808 (532,892) 1,470,916 DEBT SERVICE 6, 156, 893 4,204,841 0 4,204,841 REVENUE SHARING 80, 000 80, 000 (75,500) 4,500 HOTEL/MOTEL TAX FUND 713, 265 713,265 (268,877) 444, 388 CEMETERY FUND 57,500 3 ,200 (3,200) 0 $60,843 , 968 $58,837, 616 ($7,993, 319) $50,844,297 TOTAL REVENUES & LESS NET OPERATING FISCAL YEAR 1986-87 CARRY FORWARD EXPENDITURES TRANSFERS BUDGET GENERAL FUND $13 ,357,826 $13,357,826 $0 $13 ,357,826 UTILITY FUND 41,441,940 41,441,940 (7,311,724) 34 ,130,216 SANITATION FUND 1,858, 000 1,858, 000 (561, 000) 1,297, 000 DEBT SERVICE 6,429, 083 4, 394, 584 0 4, 394,584 REVENUE SHARING 550, 000 550, 000 (497,951) 52,049 HOTEL/MOTEL TAX FUND 723 ,500 720, 113 (157, 788) 562, 325 CEMETERY FUND 57,700 0 0 0 $64,418, 049 $62 , 322, 463 ($8, 528, 463) $53, 794, 000 NET OPERATING BUDGET SUMMARY FISCAL YEAR 1987-1988 HOTEL/MOTEL TAX FUND 0.87% GENERAL FUND 26.36% SANITATION FUND 2.8 9% DEBT SERVICE FUND 61.59% - 8.27% UTILITY FUND 0.01% REVENUE SHARING FUND FISCAL YEAR 1988-1989 0.89% HOTEL/MOTEL TAX FUND 26.79% 60.15% GENERAL FUND UTILITY FUND IISANITATION FUND Ii" 2.83% 7.81% DEBT SERVICE FUND UTILITY BILLING FUND 1.53% 31 32 ANALYSIS OF TAX RATE FY 1988 - 1989 Estimated Assessed Valuation of Real and Personal Property $1,205, 000, 000 (Based on 100% of Market Value) Less: Estimated Exempt Property ($42,000, 000) Less: Estimated Agricultural Loss ($20,000,000) Less: Estimated Over 65 and Veterans Exemptions ($18, 000, 000) Estimated Taxable Assessed Value $1,125,000, 000 Apply Tax Rate $ .38/$100 Valuation X .0038 Total Tax Levy $4,275,000 Estimate 94% Collection $4, 018,500 DISTRIBUTION OF AD VALOREM TAXES Tax Rate Per Percent Estimated $100 Valuation of Levy Collections Debt Service 0.24 63 .16 $2 ,538,000 General Fund 0. 14 36.84 $1,480,500 ANALYSIS OF PROPERTY VALUATIONS TOTAL TOTAL TOTAL FISCAL MARKET EXEMPT TAXABLE ASSESSMENT ASSESSED YEAR VALUATION VALUE VALUE RATIO VALUE 1978-79 $199, 033 ,705 $199, 033,705 80. 00% $159,226,964 1979-80 359, 138,782 359, 138,782 80. 00% 287,311, 026 (Revaluation) 1980-81 377, 506, 090 377,506, 090 80.00% 302,004,872 1981-82 413 ,412 , 581 413 ,412,581 100.00% 413,412,581 1982-83 769, 595,425 31,709,751 737,885, 674 100.00% 737,885, 674 1983-84 870,794,856 29,592,994 841,201,862 100. 00% 841,201,862 1984-85 995, 066,947 35,420,320 959, 646, 627 100. 00% 959, 646, 627 1985-86 1, 138, 489, 106 36,875,269 1, 101, 613,837 100.00% 1,101, 613,837 1986-87 1, 157, 639, 695 36, 629, 372 1, 121, 010,323 100. 00% 1, 121,010,323 1987-88 1, 138, 980, 618 38, 631, 099 1, 100, 349, 519 100. 00% 1, 100, 349, 519 33 34 PRIOR YEARS AD VALOREM TAX LEVIES & COLLECTIONS PERCENT CURRENT OF LEVY TAXES PERCENT OUTSTANDING TOTAL TAXES COLLECTED COLLECTED COLLECTED DELINQUENT FISCAL TAX TOTAL ADJUSTED COLLECTED DURING AS OF AS OF AS OF YEAR RATE TAX LEVY TAX LEVY DURING YEAR YEAR 9/30/88 9/30/88 9/30/88 78-79 0.56 $891, 671 $891, 593 $867, 137 * 97.25% $890,498 99.87% $1, 095 79-80 0. 39 1, 120, 513 1,120, 239 1, 065, 347 * 95.01% 1, 119, 028 99.89% 1,211 80-81 0. 39 1, 177,819 1,177,714 1, 127,500 * 95.74% 1,174,340 99.71% 3 ,074 81-82 0. 31 1, 612, 309 1, 281,494 1,236, 615 * 96.50% 1,277,645 99. 70% 3,849 82-83 0.31 2 ,287,446 2,286,912 2 ,178 ,842 * 95.27% 2,277,456 99.58% 9,456 83-84 0. 31 2,607,726 2, 607, 316 2,497, 144 * 95.77% 2,587,873 99.25% 19,443 84-85 0. 36 3,454,728 3 ,446, 775 3,243,918 * 94.41% 3,406,835 98. 84% 39,940 85-86 0.38 4, 186,133 4 ,136,438 3 ,870,682 * 93 .57% 4 ,069,089 98.37% 67,349 86-87 0. 38 4,259,839 4, 273, 090 3, 956,428 * 92 .56% 4, 110,908 96.20% 162, 182 87-88 0. 38 4, 181, 328 4, 181,918 4, 008,278 95.84% 4, 008,278 95.84% 173,640 * Reflects taxes collected as of June 30. Subsequent years will reflect taxes collected as of September 30 GENERAL FUND SUMMARY APPROVED APPROVED FY 1987-1988 FY 1988-1989 REVENUES: BEGINNING FUND BALANCE $1,460,000 $1,477,400 REVENUES 12,187,164 13,759,559 TOTAL AVAILABLE $13,647,164 $15,236,959 DISBURSEMENTS: DEPARTMENTAL REQUESTS $12,329,678 $13,805,823 NON-DEPARTMENTAL TMRS -0- 42,288 EASTERWOOD AIRPORT 25,000 100,000 ECONOMIC DEVELOPMENT FOUNDATION 80,000 115,888 BRAZOS COUNTY HEALTH DEPT. -0- 60,000 RSVP -0- 2,500 CONTINGENCY 200,000 230,280 TOTAL DISBURSEMENTS $12,634,678 $14,356,779 4% ADJUSTMENT FOR UNEXPECTED APPROPRIATIONS $-0- ($524,973) TOTAL EXPECTED DISBURSEMENTS 12,634,678 13,831,806 ENDING BALANCE $1,012,486 $1,405,153 35 36 GENERAL FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET TAXES 01-10-3001 Ad Valorem $209,997 $980,835 $892,234 $1,480,500 01-10-3002 Delinquent Ad Valorem 8, 303 7, 000 11, 119 20, 000 01-10-3003 Tax Penalty & Interest 4, 526 2, 000 8, 704 6, 000 01-10-3006 Attorney's Fees 15, 973 -0- 960 44, 000 SUBTOTAL $238, 799 $989,835 $913, 017 $1,550,500 FRANCHISE & OTHER TAXES 01-10-3101 Franchise Tax-Telephone $182 , 092 $190,000 $221,515 $225, 000 01-10-3102 Franchise Tax-Gas 51, 024 60, 000 55, 114 55, 000 01-10-3103 Franchise Tax-Telecable 51,750 22, 000 54,270 54, 000 01-10-3104 Mixed Drink Tax Revenue 60,405 65, 000 72 , 115 72, 000 01-10-3105 Sales Tax 2,956,235 2,900, 000 3 , 388,517 3, 650,000 01-10-3106 Bank Franchise Tax 15,107 21, 000 -0- 15, 000 SUBTOTAL $3,316, 613 $3,258, 000 $3 ,791,531 $4,071, 000 LICENSES 01-10-3201 Electrical Licenses $1,750 $1,500 $1, 300 $2, 000 01-10-3202 Animal Licenses -0- -0- 10 -0- 01-10-3203 Taxi Licenses 15 100 135 135 01-10-3204 Game Machine Licenses 2 , 378 2,800 1, 733 2, 000 SUBTOTAL $4, 143 $4,400 $3 , 178 $4, 135 GENERAL FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET PERMITS 01-10-3301 Builders Permits $47,984 $50, 000 $56,955 $60, 000 01-10-3302 Electrical Permits 8, 802 9, 200 9, 245 10, 000 01-10-3303 Plumbing Permits 19, 614 14,400 25,486 24,000 01-10-3305 Mixed Drink Permits 12,998 14,500 11,545 12,000 01-10-3306 Health Permits 928 -0- 12,593 -0- SUBTOTAL $90,326 $88, 100 $115,824 $106, 000 FEES 01-10-3401 Filing Fees $4,707 $5, 100 $4,706 $4,450 01-10-3405 Paving Assessments 8,495 10, 000 36, 545 61,800 01-10-3407 Birth & Death Certificates 764 500 4, 206 5, 000 01-10-3408 Tax Certificates 2, 680 -0- -0- -0- SUBTOTAL $16, 646 $15, 600 $45, 457 $71, 250 FINES, FORFEITS, & PENALTIES 01-10-3501 Court Fines $397,930 $410, 000 $336,563 $380, 000 01-10-3504 Warrant Service Fees 20, 939 19,500 18, 278 19, 000 01-10-3506 Collection Service Fees 12,712 12,500 10,467 10, 500 01-10-3507 False Alarm Fines 8,725 8,500 5, 675 6, 000 SUBTOTAL $440, 306 $450, 500 $370,983 $415, 500 37 38 GENERAL FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET CHARGES FOR CURRENT SERVICES 01-10-3602 Aerofit Swim $1, 380 $ -0- $1,833 $5, 100 01-10-3604 Sports Instruction 440 2,050 1, 132 1, 000 01-10-3605 Tennis Pro Shop 133 300 79 -0- 01-10-3606 Art/Cultural Programs 10,915 7,500 9,495 13, 000 01-10-3607 Adamson Pool Admissions 19, 983 20, 000 16, 130 16, 000 01-10-3608 Adamson Concessions 5,734 7,500 6,522 8,000 01-10-3609 Adamson Swimming _Instruction 26, 612 20, 000 25,639 23,250 01-10-3610 Adult Sports Revenue 64, 303 60, 000 83, 197 125, 630 0.•L -°10-3611 Youth Sports Revenue 8,761 7,700 11,929 19, 000 01-10-3612 Tennis Revenue 634 1,200 1,293 -0- 01-10-3613 Court Light Fees 1,532 1, 600 1,555 1, 600 01-10-3614 Thomas Pool Admissions 25, 046 16, 000 21,429 19, 000 01-10-3615 Thomas Concessions 55 -0- 124 200 01-10-3616 Thomas Swimming Instruction 7, 187 7,500 8,715 9,900 01-10-3617 Central Park Concessions 17,270 23, 000 17, 317 25, 000 01-10-3618 Bee Creek Concessions 1, 513 2,000 3,616 3 ,800 01-10-3619 S.W. Little League Concess. 12 , 869 12, 000 12,816 13,000 01-10-3620 S.W. Sr. League ConceEL;. 3 , 634 7, 000 5, 898 6, 000 01-10-3621 S.W. Pool Admissions 19, 483 16, 000 21,830 22,400 01-10-3623 Misc. Concessions 3, 304 4, 500 7, 185 7, 000 01-10-3524 Annual Passes 2 , 570 2,000 1, 191 1,200 01-10-3625 Lincoln Center Concessions 257 750 -0- 400 SUBTOTAL $233 , 615 $218, 600 $258,925 $320,480 GENERAL FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET GRANTS 01-10-3701 Miscellaneous Grants $36, 869 $14, 000 $32,565 $98, 024 SUBTOTAL $36,869 $14, 000 $32,565 $98, 024 REIMBURSEMENTS/CONTRIBUTIONS 01-10-3801 Transfer: Sanitation/Taxes $ -0- $115,517 $115,517 $126,449 01-10-3803 Utility/Taxes Contributions 4, 302 , 654 4, 363 ,483 4,363,483 4,374,720 01-10-3804 Transfer: Utility-Admin. 2 , 194,260 2, 079,973 2, 079,973 1,218, 333 01-10-3806 Revenue Sharing Contribution 525,686 75,500 -0- -0- 01-10-3815 Transfer: Sanitation-Admin. 561,200 417, 375 417,375 267,438 01-10-3817 Transfer: Cemetary Fund -0- 3,200 -0- 1,925 01-10-3818 C.I.P. Reimbursement 300, 000 393, 600 393, 612 539, 189 01-10-3820 Transfer: Hotel/Motel 157,788 141,877 141,877 152, 059 01-10-3821 Transfer: Community Devel. 140,423 148, 322 132,716 158,794 01-10-3830 Transfer: Internal Services -0- -0- -0- 79,218 SUBTOTAL $8, 182, 011 $7,738,847 $7,644,553 $6,918, 125 USE OF PROPERTY & MONEY 01-10-3901 Interest Income $27, 269 $25, 000 $30, 164 $ -0- 01-10-3902 Use of City Forces 6, 625 -0- 6, 681 5, 000 01-10-3903 Use of City Bldgs/Equip. 10, 163 6, 000 25,700 29,520 39 40 GENERAL FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET 01-10-3905 Sale of Ordinances 4,756 5,000 3,412 5, 000 01-10-3906 County Revenue - Fire Alarms 299 500 281 2,400 01-10-3907 Ambulance Revenue 64,820 55, 000 87, 630 50, 000 01-10-3908 Park Facilities Rental 15, 763 15, 000 14,700 15,000 01-10-3910 Teen Center Rental 720 700 855 750 01-10-3912 Interest - Cert. of Deposit 31, 054 12, 000 33,585 60,000 01-10-3913 Teen Center Admissions 3, 675 5, 000 512 1,000 01-10-3914 Teen Center Memberships 3, 041 3 ,750 1, 577 3, 000 01-10-3917 Interest-CD Cemetery -0- -0- 2,220 2,500 01-01-3920 Misc. Interest Income -0- -0- 4, 106 1,200 SUBTOTAL $168, 185 $127, 950 $211,423 $175,370 MISCELLANEOUS 01-10-4001 Miscellaneous Revenue $17, 057 $12 , 000 $44, 179 $10, 175 01-10-4002 Miscellaneous Park Revenue 7, 143 8, 000 3,718 4, 000 01-10-4104 Sale of Lots 13, 620 14, 000 13,856 15, 000 SUBTOTAL $37,820 $34, 000 $61,753 $29, 175 GRAND TOTAL $12,765, 333 $12,939,832 $13,449,209 $13,759,559 GENERAL FUND-SOURCES OF FUNDS FISCAL YEAR 1987-1988 0.49% MIXED DRINK TAX 21.66% SALES TAX _........0000001 2.19% FRANCHISE TAX 3.75% MISCELLANEOUS 57.81% - 3.37% FINES TRANSFERS FROM MUNICIPAL ENTITIES 7.39% PROPERTY TAX (III 3.34% NET CHANGE IN FUND BALANCE FISCAL YEAR 1988-1989 0.52% MIXED DRINK TAX 26.49% SALES TAX 50.21% TRANSFERS FROM 2.53% FRANCHISE MUNICIPAL ENTITIES TAX 5.84% MISCELLANEOUS 3.02% FINES NET CHANGE IN 11.25% PROPERTY TAX 0.14% FUND BALANCE 41 SZ9 'T8L$ 958 ' £59$ 909 'T08$ 809 'T89$ 'IVILOS 'ZddQ 178T 'LOT t69 '56 98£ 'L6 -0- HO2IKdSaH/ZdOQng-8Z t8£ '917 8LI ' Zt £L6 'L5 Z6Z ' LZ aSIIOHd2IVM-SZ L8L'ZTt 66T ' £OT ££Z 'LOT tS6' ZOT ONISYHDInd-tZ -0- OZ9 '8£T 58T '8£T L£t'68T AUnSYd2IL/XKI-ZZ 6££ '90t £09 '80Z 6£5' Z9Z Z60 'TSZ ONIZNIIOOOY-TZ '£6'80t$ Z9S 'S9$ 06Z'8£T$ ££8 'OTT$ 'NINON/ 'IVOSI3-OZ 95£ '688$ LSS'ST5$ S££ '9Lt$ 9ZL'8HHi'$ 'IKZOZ ' Ida' 956'99Z Z£L'£LT 9t9 'ZST 9Lt 'OT7T SIN-9Z 9Z8'StZ -0- -0- -0- ' LNIVN SaIZI'IIOYd-8T 850 '06T £fii8'8LT £W SLT 8£8'£LT AHVHEa'I-LT 5t8'88 668'6L 6TT ' Z8 898'9L 'IIvw/SNI1d-9T 1L9L6 £8O ' £8$ L80 '99$ tt5'LS$ AO2idN3-tT TOS'6tZ$ 769 '6tZ$ ZZZ'8ZZ$ 56L 't8T$ 'IVIOZ 'ZdaQ TOS'6i7Z$ t69 '61,Z$ ZZZ '8ZZ$ S6L ' t8T$ rIyod'I-CT 90T 'L8T$ StZ'LTT$ LST '£ZT$ ZOt'LZT$ 'IVSOZ .IdaQ 90T 'L8T$ StZ'LTT$ LST '£ZT$ Z0t'LZT$ nIdNNOSU3d-ZT ZTT'9Z5$ 59£ '6St$ ZtL'£LV$ £ZZ 'Spfi$ 'IKZOL 'Ida' ZtT '9Z5$ 59£ '65v$ Zt7L'£L 'S £ZZ'Svt$ 2iasvHvw ASIO-TT ZaDQng (H1LNOw ZT) LDOQng L86T-986T NOISIAIQ 686T-886T Ad IKnLOK 88-L8 Ad `IVfZOK QdAOUddV 88-L8 Ad QaAOHddV 686T-886T uvax 'INIOSId AuwainS dUnI,IQNddXd 'IKSNdWJ HVddU UNnd 'VHaNao zi7 GENERAL FUND DEPARTMENTAL EXPENDITURE SUMMARY FISCAL YEAR 1988-1989 APPROVED FY 87-88 APPROVED ACTUAL FY 87-88 ACTUAL FY 1988-1989 DIVISION 1986-1987 BUDGET (12 MONTH) BUDGET 30-PUBLIC SRV. ADMIN. $147, 390 $170, 932 $153, 974 $200, 396 31-STREETS 690,802 793,803 644, 035 936,982 33-GARAGE 269, 351 275, 612 273, 945 330, 645 34-CEMETERY 101,524 105, 178 86, 266 106,988 DEPT. TOTAL $1, 209, 067 $1, 345, 525 $1, 158, 220 $1, 575, 011 40-POLICE ADMIN. $345,902 $312 , 691 $289, 020 $298, 054 41-UNIFORMED BUREAU 1, 346, 565 1, 544, 978 1, 622, 650 1,724, 578 42-INVESTIGATION 380, 123 346,433 361, 628 377,520 43-SPECIAL SERVICES 251, 592 276, 965 204, 318 278, 468 45-RECORDS 206, 295 176, 086 174,725 718, 048 46-COMM./JAIL 428, 770 486, 568 463, 161 -0- DEPT. TOTAL $2,959,247 $3, 143 ,721 $3 , 115,502 $3,396, 668 44-MUNICIPAL COURT $173, 911 $178, 159 $156, 416 $181, 971 DEPT. TOTAL $173 ,911 $178, 159 $156,416 $181,971 50-FIRE ADMIN. $172,946 $176, 251 $169,834 $191,709 51-OPERATIONS 1, 688, 708 1, 702, 902 1, 641, 577 1, 850,742 52-PREVENTION 147, 113 169,701 169,241 185,285 53-AMBULANCE 333, 548 391, 419 353, 484 470, 962 DEPT. TOTAL $2, 342 , 315 $2,440, 273 $2, 334 , 136 $2,698, 698 43 44 GENERAL FUND DEPARTMENTAL EXPENDITURE SUMMARY FISCAL YEAR 1988-1989 APPROVED FY 87-88 APPROVED ACTUAL FY 87-88 ACTUAL FY 1988-1989 DIVISION 1986-1987 BUDGET (12 MONTH) BUDGET 60 CIP ADMIN. $137, 822 $140, 312 $128, 167 $142,526 61-ENGINEERING 433,915 464, 179 411, 094 528, 114 62-PLANNING 217,002 185,328 180,738 188 ,274 63-BUILDING INSP. 331,993 338, 339 290, 189 231, 143 64-COMMUNITY DEV. 140,962 148,322 133, 110 158,794 DEPT. TOTAL $1,261, 694 $1,276,480 $1, 143,298 $1,248,851 80-PARKS ADMIN. $216, 171 $201,470 $208,740 $245, 177 81-RECREATION 370,736 405, 148 404,853 451, 037 82-AQUATICS 328, 682 280,587 291,581 301, 168 83-MAINTENANCE 544,760 567,741 566,957 656,816 84-FORESTRY 135,806 139,560 123, 012 150,568 85-TEEN CENTER 21,749 28,916 25, 180 30, 320 86-LINCOLN CENTER -0- 77, 159 74,410 83, 779 15-COMMUNITY CENTER 137,973 141,877 141,853 152, 059 DEPT. TOTAL $1,755,877 $1, 842,458 $1,836,586 $2, 070, 924 GRAND TOTAL $11, 589,865 $12, 329, 678 $11, 739,875 $13,805,823 GENERAL FUND-USES OF FUNDS FISCAL YEAR 1987-1988 PARKS 14.58% 3.77% MANAGEMENT INFORMATION > s...-:.< s< • SERVICES CONTINGENCY 1.58% 7.94% ADMINISTRATION • CAPITAL 10. 0$ IMPROVEMENTS k„\�1\ '' y� 6.34$ FINANCE —'4 rrill: , ,71,,:'''' ''' / FIRE 19.31% 24.88% POLICE CONTRIBUTIONS TO 0.83% FISCAL YEAR 1988-1989 OUTSIDE AGENCIES 10.65% PUBLIC SERVICES 6.22% MANAGEMENT INFORMATION SVCS PARKS 14.48% z 8.00% ADMINISTRATION CONTINGENCY 1.54$ : :? 5.46$ FINANCE .` CAPITAL 8-73$ ,:,, . IMPROVEMENTS W\\\\ \\\•' ` .z ;:-4 1 i )1,1. 23.75% POLICE FIRE 18.87% CONTRIBUTIONS TO 1.95% 11.01% PUBLIC SERVICES OUTSIDE AGENCIES 45 46 DIVISION TITLE AND NUMBER 01-11 ADMINISTRATION ACTIVITY DESCRIPTION The City Manager is responsible for providing the City Council with the necessary information needed to conduct the affairs of the City, the review and supervision of all departmental operations along with the reviewing and updating of management policies and regulations of the City. The City Manager is also responsible for Civil Defense Planning for the City as well as conducting contract negotiations, planning the City's future, and recommending to the City Council steps necessary to assure future supplies of water and electricity. GOALS To coordinate Council activities, negotiate contracts, and supervise the staff in such a way as to provide efficient and effective municipal services to the citizens of College Station. OBJECTIVES 1. To provide the Council with timely and sufficient information. 2 . To maintain up-to-date policies and regulations. 3 . To encourage an innovative approach to problems. 4 . To efficiently and effectively negotiate contracts for the City. 5. To supervise and coordinate the staff and review all departmental operations. 6. To maintain a long-range outlook and provide the Council with recommendations for the future. City of College Station BUDGET SUMMARY ADMINISTRATION DEPARTMENT ADMINISTRATION DIVISION DIVISION NUMBER 01-11 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 255 ,293 310 ,601 356,069 38 ,457 394 ,526 390,526 5200 SUPPLIES 11,403 11 ,206 10 ,070 150 10,220 10,220 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 1 ,422 2 ,356 2 ,007 2 ,007 2,007 EQUIPMENT 5500 SERVICES 141 ,647 115 ,816 88 ,470 4 ,400 92,870 88,870 5600 SUNDRY 21,636 15 ,088 32,939 32,939 32,939 5800 PARKS/CONCESSIONS OPERATING TOTAL 431,401 455 ,067 489 ,555 43,007 532,562 524 ,562 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 13 ,822 4 ,298 1,550 1 ,550 1,550 CAPITAL OUTLAY 13 ,822 4 ,298 1 ,550 1,550 1,550 TOTALGRAND TOTAL 445 ,223 459 ,365 489 ,555 44 ,557 534 ,112 526,112 47 48 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Administration 01-11 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 City Manager 35 1 1 1 1 82,404 82,404 82,404 82,404 Assistant City Manager 33 1 1 1 1 58,000 65,718 65,718 65,718 Asst. to City Mgr./ Mgmt. Services 0 4' 1 1 1 0 50,466 50,466 50,466 Public Information Officer 25 1 1 1 1 28,188 30,480 30,480 30,480 City Secretary 22 1 1 1 1 30,720 31,642 31,642 31,642 Cit. Serv. Rep. 21 1 r 1 1 1 18,144 18,688 18,688 18,688 Admin. Assistant 20 0 0 0 1 1 0 0 17,564 17,564 17,564 Admin. Secretary 19 1 j 1 1 1 16,920 19,170 19,170 19,170 Secretary 18 0 u 0 0 1 1 0 0 14,622 14,622 14,622 TOTAL FULL TIME 6 a 7 7 2 9 234,376 298,568 32,186 330,754 330,754 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 4,000 4,000 4,C00 0 3. Merit 0 5,130 5,130 5,130 4. Holiday Pay 0 0 0 0 TOTAL OTHER 4,000 9,130 0 9,130 5,130 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Administration 01-11 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 TOTAL REGULAR SALARIES 6 7 7 2 9 238,376 307,698 32,186 339,864 335,884 Other Compensation 1. Overtime 1,000 1,000 0 1,000 1,000 2. FICA 17,044 23,108 2,417 25,525 25,525 3. Retirement 19,952 16,491 1,748 18,239 18,239 4. Workmen's Compensation 360 632 66 698 698 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 5,520 7,140 2,040 9,180 9,180 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 43,876 48,371 6,271 54,642 54,642 GRAND TOTAL 6 7 7 2 9 282,252 356,069 38,457 394,526 390,526 49 50 DIVISION TITLE AND NUMBER 01-12 Personnel ACTIVITY DESCRIPTION The Personnel Office controls approved budgeted staffing levels by overseeing the recruitment, selection, and termination processes. Pre-employment checks are run on all prospective new hires and pre-employment tests are administered when requested. All new hires are processed by the Personnel staff to ensure that starting pay is correct, the individual is eligible to work in the United States, that information needed for payroll and tax reporting is filled out properly, and that benefit enrollment is completed. Orientation programs are conducted bi- monthly to acquaint new employees with City policies, procedures, and benefits. The City's pay plan is reviewed on a regular basis through market surveys, job evaluations, evaluations of position changes, maintenance of job descriptions, monitoring of performance evaluations for consistency, and the review of evaluation manuals. This Division also assists personnel in all departments with assessing training needs and developing or seeking adequate training programs, handling grievances, and dealing with personnel problems. GOALS To hire and retain the most suitable candidates for each position providing the City with a staff that is highly motivated, well trained and efficient in order to meet the needs and expectations of the City and its citizens. OBJECTIVES 1. Implement a comprehensive Risk and Safety program which will include Workers' Compensation guidelines, formalized safety training of supervisors, defensive driving courses for all City vehicle drivers, and a light duty program. 2. Improve pre-employment screening by implementing formalized skills testing, reference checks, and initial interviews. 3 . Improve the Pay for Performance Plan by creating pay ranges for multi-skill levels, evaluating job classifications and redefining pay grades. 4. Implement an Employee Assistance Program. City of College Station BUDGET SUMMARY ADMINISTRATION DEPARTMENT PERSONNEL DIVISION DIVISION NUMBER 01-12 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 104 ,708 99,644 109 ,064 160,379 269,443 144 ,161 5200 SUPPLIES 2,158 2,611 9 ,410 1 ,575 10 ,985 9 ,660 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 649 570 632 632 632 EQUIPMENT 5500 SERVICES 15 ,425 12,168 17,279 48,100 65 ,379 20,179 5600 SUNDRY 626 1,857 2,184 21,000 23,184 8 ,184 5800 PARKS/CONCESSIONS OPERATING TOTAL 123,566 116,850 138 ,569 231,054 369 ,623 182,816 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 3,836 395 5 ,715 5 ,715 4 ,290 CAPITAL OUTLAY 3,836 395 5 ,715 5 ,715 4 ,290 TOTAL GRAND TOTAL 127 ,402 117 ,245 138 ,569 236 ,769 375 ,338 187 ,106 51 52 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Personnel 01-12 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Personnel Director 30 1 1 1 1 37,656 38,786 38,786 38,786 Asst. Pers. Director 25 1 1 1 1 22,584 23,262 23,262 23,262 Admin. Assistant 20 1 1 1 1 20,148 20,752 20,752 20,752 Personnel Clerk 18 0 0 0 1 0 0 0 14,622 14,622 0 Risk/Safety Mgr. 0 0 0 1 1 0 0 30,000 30,000 30,000 TOTAL FULL TIME 3 3 3 2 4 80,388 82,800 44,622 127,422 112,800 OTHER 1. Longevity 0 0 0 2. Seasonal Help & Temporary Help 8,000 8,000 8,000 8,000 3. Merit 0 3,272 3,272 3,272 4. Holiday Pay 0 0 0 TOTAL OTHER 8,000 11,272 0 11,272 11,272 TOTAL REGULAR SALARIES 3 3 3 2 4 88,388 94,072 44,622 138,694 124,072 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Personnel 01-12 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 0 0 0 0 2. FICA 6,320 7,065 3,351 10,416 9,318 3. Retirement 4,100 4,674 55,246 59,920 6,408 4. Workmen's Compensation 133 193 120 313 283 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 2,760 3,060 2,040 5,100 4,080 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 13,313 14,992 60,757 75,749 20,089 GRAND TOTAL 3 3 3 2 4 101,701 109,064 105,379 214,443 144,161 53 54 DIVISION TITLE AND NUMBER 01-13 Legal ACTIVITY DESCRIPTION The Legal Department is involved in litigation, both in pursuing and defending the same. The priority has been on the defense of litigation because of the amounts involved. The role of the Legal Department is also to provide legal advice to the Staff, Council, and various Boards. The Staff actively participates in easement acquisitions, which also includes condemnation proceedings. GOALS To provide cost effective, accurate and up-to-date legal service and advice to the Staff, Council and various Boards. OBJECTIVES 1. To address litigation in-house as much as possible. 2 . To provide timely preparation of documents. 3 . To advise Council and staff as to best legal posture for the City. City of College Station BUDGET SUMMARY ADMINISTRATION DEPARTMENT LEGAL DIVISION DIVISION NUMBER 01-13 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 149 ,812 160 ,656 173,797 29 ,307 203,104 203,104 5200 SUPPLIES 6,636 12,797 12,048 12,048 12,048 5300 MAINTENANCE : 675 STRUCTURES / GROUNDS 5400 MAINTENANCE : 1,290 2,217 2 ,198 2,198 2,198 EQUIPMENT 5500 SERVICES 25 ,476 34 ,036 60 ,224 60,224 30 ,224 5600 SUNDRY 1 ,256 1 ,018 1,427 1,427 1,427 5800 PARKS/CONCESSIONS OPERATING TOTAL 184 ,470 211,399 249 ,694 29 ,307 279 ,001 249 ,001 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 325 1,320 500 500 500 CAPITAL OUTLAY 325 1,320 500 500 500 TOTAL --- GRAND TOTAL 184 ,795 212 ,719 249 ,694 29 ,807 279 ,501 249 ,501 55 56 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Legal 01-13 1 2 3 NUM3ER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 City Attorney 30 1 1 1 1 36,000 43,779 43,779 43,779 Ass't City Attorney 25 1 1 1 1 2 26,316 25,746 25,000 50,746 50,746 Legal Assistant II/ Office Manager 23 1 1 1 1 23,532 24,238 24,238 24,238 Right-of-way Agt. 22 1 1 1 1 27,408 28,230 28,230 28,230 Legal Asst. I 17 1 1 1 1 13,608 13,126 13,126 13,126 TOTAL FULL TIME 5 5 5 1 6 126,864 135,119 25,000 160,119 160,119 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 8,000 8,000 8,000 8,000 3. Merit 0 5,063 5,063 5,063 4. Holiday Pay 0 0 0 0 TOTAL OTHER 8,000 13,063 0 13,063 13,063 TOTAL REGULAR SALARIES 5 5 5 1 6 134,864 148,182 25,000 173,182 173,182 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Legal 01-13 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 1,800 1,300 0 1,300 1,300 2. FICA 9,643 11,226 1,878 13,104 13,104 3. Retirement 6,470 7,683 1,358 9,041 9,041 4. Workmen's Compensation 203 306 51 357 357 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 4,600 5,100 1,020 6,120 6,120 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 22,716 25,615 4,307 29,922 29,922 GRAND TOTAL 5 5 5 1 6 157,580 173,797 29,307 203,104 203,104 57 58 DIVISION TITLE AND NUMBER 01-14 Energy ACTIVITY DESCRIPTION The Energy division promotes energy conservation through residential and commercial energy surveys, an apartment energy efficiency rating booklet, Good Cents (a new home energy efficiency rating program) , an energy education program in conjunction with the College Station Independent School District, housing fairs and booths, energy conservation literature, in- coming phone calls requesting energy conservation information, and public awareness programs. GOALS To provide professional and helpful customer service to utility customers. To make all College Station citizens aware of the need for energy conservation. OBJECTIVES 1. Implement a new home energy efficiency certification program. 2 . Conduct 200 energy surveys for residential and commercial electrical customers. 3 . Implement an energy education program in conjunction with the College Station Independent School District. City of College Station BUDGET SUMMARY MANAGEMENT SERVI DEPARTMENT ENERGY DIVISION DIVISION NUMBER 01-14 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 43,202 50 ,524 78,237 78,237 78 ,237 5200 SUPPLIES 4 ,567 6,623 8 ,396 8 ,396 8,396 5300 MAINTENANCE : 2,896 STRUCTURES / GROUNDS 5400 MAINTENANCE : 260 13,872 775 775 775 EQUIPMENT 5500 SERVICES 7,124 8 ,028 8,960 8 ,960 8 ,960 5600 SUNDRY 1 ,247 665 1,303 1 ,303 1,303 5800 PARKS/CONCESSIONS OPERATING TOTAL 56,400 82,608 97 ,671 97 ,671 97,671 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 1 ,144 475 CAPITAL OUTLAY 1,144 475 TOTAL -. -. GRAND TOTAL 57,544 83,083 97 ,671 97,671 97 ,671 59 60 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Energy 01-14 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 B CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Energy Manager 24 1 1 1 1 0 26,104 26,104 26,104 Energy Auditor 21 0 1 1 1 0 23,196 23,196 23,196 Secretary 18 1 1 1 1 14,520 14,622 14,622 14,622 TOTAL FULL TIME 2 3 3 3 14,520 63,922 63,922 63,922 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 1,284 1,284 1,284 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 1,284 1,284 1,284 TOTAL REGULAR SALARIES 2 3 3 3 14,520 65,206 65,206 65,206 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Energy 01-14 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 2,500 750 750 750 2. FICA 2,656 4,897 4,897 4,897 3. Retirement 1,895 3,540 3,540 3,540 4. Workmen's Compensation 60 784 784 784 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 1,840 3,060 3,060 3,060 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 8,951 13,031 13,031 13,031 GRAND TOTAL 2 3 3 3 23,471 78,237 78,237 78,237 61 62 DIVISION TITLE AND NUMBER 01-16 Print/Mail ACTIVITY DESCRIPTION The Print/Mail division is responsible for printing and layout of material, collection and distribution of external and internal correspondence and the microfilm capture, processing and storage of City documents. GOALS To provide the City departments with the most cost effective, professional and up-to-date technology in the field of printing, micrographics and mail distribution. OBJECTIVES 1. Decrease the cost of printing and related activities by 60%. 2 . Distribute external and internal correspondence to City departments in an accurate and timely manner. 3 . Develop and maintain an efficient capture and retrieval operation for both active and inactive City records. City of College Station BUDGET SUMMARY MANAGEMENT SERV DEPARTMENT PRINT/MAIL DIVISION DIVISION NUMBER 01-16 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 64 ,053 66,164 72,849 72,849 72,849 5200 SUPPLIES 1,615 1,169 1,814 1,814 1,814 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 2 ,856 5,023 5 ,386 198 5,584 5,386 EQUIPMENT 5500 SERVICES 7 ,087 5 ,793 7,987 7,987 7,987 5600 SUNDRY 694 776 809 809 809 5800 PARKS/CONCESSIONS OPERATING TOTAL 76,305 78 ,925 88,845 198 89 ,043 88,845 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 563 974 3,510 3,510 CAPITAL OUTLAY 563 974 3,510 3,510 TOTAL -- GRAND TOTAL 76,868 79 ,899 88 ,845 3,708 92,553 88,845 63 64 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Print/Mail 01-16 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1968-89 Printing Coordinator 23 1 1 1 1 24,684 25,425 25,425 25,425 Printing Assistant 18 1 1 1 1 17,160 17,675 17,675 17,675 Mail/Microfilm Clerk 17 1 1 1 1 14,220 14,647 14,647 14,647 TOTAL FULL TIME 3 3 3 3 56,064 57,747 57,747 57,747 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 1,820 1,820 1,820 3. Merit 0 1,900 1,900 1,900 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 3,720 3,720 3,720 TOTAL REGULAR SALARIES 3 3 3 3 56,064 61,467 61,467 61,467 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Print/Mail 01-16 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 200 300 300 300 2. FICA 4,009 4,640 4,640 4,640 3. Retirement 2,859 3,255 3,255 3,255 4. Workmen's Compensation 85 127 127 127 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 2,760 3,060 3,060 3,060 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 9,913 11,382 11,382 11,382 GRAND TOTAL 3 3 3 3 65,977 72,849 72,849 72,849 65 66 DIVISION TITLE AND NUMBER 01-17 Library ACTIVITY DESCRIPTION The mission of the College Station Library, as a branch of the Bryan Public Library, is to select, organize, preserve, and make available to the people of the community such books, periodicals, newspapers, and other materials which will aid them in the pursuit of education, information research, recreation, and the creative use of leisure time, as well as to promote the maximum use of its collection by the greatest number of persons. GOALS To provide access to library services for residents of College Station and other residents of Brazos County, as a branch of the Bryan Public Library. OBJECTIVES 1. Provide a point of access to public library services within 15 minutes traveling time of any College Station resident. 2 . Improve awareness of the Library's resources and services available to residents and students of College Station. 3. Provide at least 40 hours of access to the Library. 4 . Provide an outside book return. 5. Increase the circulation of materials by five percent during the next fiscal year. City of College Station BUDGET SUMMARY MANAGEMENT SERV DEPARTMENT LIBRARY DIVISION DIVISION NUMBER 01-17 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 5200 SUPPLIES 861 5300 MAINTENANCE : 180 STRUCTURES / GROUNDS 5400 MAINTENANCE : 240 247 247 247 EQUIPMENT 5500 SERVICES 132,918 176,210 170 ,303 15 ,000 185,303 185 ,303 5600 SUNDRY 376 720 741 741 741 5800 PARKS/CONCESSIONS OPERATING TOTAL 134,335 177,170 171,291 15 ,000 186,291 186,291 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 39 ,503 1,673 3,767 3,767 3,767 CAPITAL OUTLAY 39 ,503 1,673 3,767 3,767 3,767 TOTAL __ = - _ __.- - --"--- -- GRAND TOTAL 173,838 178 ,843 171,291 18 ,767 190,058 190,058 67 68 DIVISION TITLE AND NUMBER 01-18 Facilities Maintenance ACTIVITY DESCRIPTION The Facility Maintenance division maintains the electrical, plumbing and heating and air conditioning systems in relation to City facilities. This Division is also responsible for the maintenance concerning City building structures. GOALS To bring all facilities and equipment to peak efficiency. To provide a customer oriented service. To work in a safe manner at all times. OBJECTIVES 1. Establish a preventative maintenance program for City buildings and equipment. 2 . Implement a janitorial service contract. 3 . Perform as many repairs with maintenance staff as possible without violating City code concerning repairs requiring licensed repairmen. City of College Station BUDGET SUMMARY MANAGEMENT SERV DEPARTMENT FACILITIES MAINT. DIVISION DIVISION NUMBER 01-18 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 107 ,036 107 ,036 107,036 5200 SUPPLIES 6,600 6,600 6,600 5300 MAINTENANCE : 57,060 57,060 57,060 STRUCTURES / GROUNDS 5400 MAINTENANCE : 36 ,730 36,730 36,730 EQUIPMENT 5500 SERVICES 26 ,600 26 ,600 26,600 5600 SUNDRY 5800 PARKS/CONCESSIONS OPERATING TOTAL 234 ,026 234 ,026 234 ,026 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 11,800 11,800 11,800 CAPITAL OUTLAY 11 ,800 11,800 11,800 TOTAL GRAND TOTAL 234 ,026 11,800 245 ,826 245 ,826 69 70 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Facilities Maintenance 01-18 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Janitor 16 0 _ 2 2 0 34,102 34,102 34,102 Janitor 14 0 2 0 0 0 0 0 0 Bldg. Maint. Worker 0 1 2 2 0 35,136 35,136 35,136 TOTAL FULL TIME 0 4 4 4 0 69,238 69,238 69,238 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 20,898 20,898 20,898 3. Merit 0 0 0 0 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 20,898 20,898 20,898 TOTAL REGULAR SALARIES 0 4 4 4 0 90,136 90,135 90,136 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Facilities Maintenance 01-18 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 1,250 1,250 1,250 2. FICA 0 6,243 6,243 6,243 3. Retirement 0 3,576 3,576 3,576 4. Workmen's Compensation 0 1,751 1,751 1,751 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 0 4,080 4,080 4,080 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 0 16,900 16,900 16,900 GRAND TOTAL 0 4 4 4 0 107,036 107,036 107,036 71 72 DIVISION TITLE AND NUMBER 01-26 Management Information Services ACTIVITY DESCRIPTION Management Information Systems supports the operations of other divisions using electronic data processing equipment by acquiring, managing and maintaining the necessary computer equipment, supplies, and software. GOALS To provide College Station citizens, governing body, and City staff with the most effective information processing resources, in the most cost effective manner possible. OBJECTIVES 1. Provide guidance to other departments/divisions in defining their information processing needs and helping them secure the resources to satisfy those needs. 2 . Maintain and manage service contracts or arrange for spot repairs of computer equipment, with repairs to be completed within eight days of call. 3 . Ensure that major equipment downtime does not exceed five percent of working time annually. 4. Advise the MIS steering committee during establishment of project priorities and ensure that all departments/divisions receive equitable support. 5. Train user department personnel in the effective operation and use of the computer equipment and programs necessary to the performance of their jobs. 6. Evaluate proposed computer equipment and software to ensure compatibility and cost effectiveness. City of College Station BUDGET S Y MANAGEMENT SERV DEPARTMENT MANAGEMENT INFO SER DIVISION DIVISION NUMBER 01-26 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 92,170 98 ,665 205 ,179 205 ,179 205,179 5200 SUPPLIES 6,705 9 ,889 2,588 2,588 2,588 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 33,957 32 ,211 46,000 46,000 46,000 EQUIPMENT 5500 SERVICES 7 ,068 28 ,371. 12 ,481 12,481 12,481 5600 SUNDRY 344 694 708 708 708 5800 PARKS/CONCESSIONS OPERATING TOTAL 140,244 169 ,830 266,956 266,956 266,956 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 232 3,902 CAPITAL OUTLAY 232 3,902 TOTAL GRAND TOTAL 140,476 173,732 266,956 266 ,956 266,956 73 74 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Management Information Services 01-26 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 MIS Director 29 0 1 1 1 0 47,524 47,524 47,524 Data Processing Manager 27 1 0 0 0 39,528 0 0 0 Software Development Manager/Analyst 25 1 1 1 1 37,212 38,328 38,328 38,328 User/Systems Anal 0 1 1 1 0 40,714 40,714 40,714 Micro-Specialist 24 0 1 1 1 0 31,852 31,852 31,852 Admin. Secretary 19 0 0 1 1 0 16,019 16,019 16,019 TOTAL FULL TIME 2 4 5 5 76,740 174,437 174,437 174,437 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 5,000 2,400 2,400 2,400 4. Holiday Pay 0 0 0 0 TOTAL OTHER 5,000 2,400 0 2,400 2,400 TOTAL REGULAR SALARIES 2 4 5 5 81,740 176,637 0 116,831 176,831 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Management Services Management Information Services 01-26 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 0 0 0 2. FICA 5,844 13,280 13,280 13,280 3. Retirement 4,168 9,602 9,602 9,602 4. Workmen's Compensation 123 360 360 360 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 1,840 5,100 5,100 5,100 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 11,975 28,342 28,342 28,342 GRAND TOTAL 2 4 5 5 93,715 205,179 205,179 205,179 75 76 DIVISION TITLE AND NUMBER 01-20 Fiscal Administration ACTIVITY DESCRIPTION Fiscal Administration is responsible for providing general supervision for all divisions providing financial operation support for municipal activities: Accounting, Purchasing, Budgeting, Utility Billing, Debt Management, and Cash Management. Reporting to the City Manager, this Division is in charge of implementation of financial policies for the City. GOALS To assist City departments in delivering services to the community through effective financial management. To aid the City Manager and City Council in the formulation and implementation of the financial goals and objectives of the City of College Station. OBJECTIVES 1. Enhance earnings on the investment of City funds not needed immediately through active portfolio management. 2. Negotiate and recommend for approval of the City Council contracts for audits of City finances, investment of funds, and depository and safekeeping agreements. 3 . Apprise the City Manager and City Council of the fiscal status of the City through periodic financial reports. 4 . Recommend and implement appropriate debt financing for the capital expansion and upgrading of municipal infrastructure. City of College Station BUDGET SUMMARY FINANCE DEPARTMENT FISCAL ADMIN. DIVISION DIVISION NUMBER 01-20 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 91 ,139 42,096 62,983 20 ,314 83,297 83,297 5200 SUPPLIES 958 545 1,550 1,550 1,550 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 180 207 500 500 500 EQUIPMENT 5500 SERVICES 15 ,805 21 ,620 18 ,496 18,496 18,496 5600 SUNDRY 1,125 671 909 909 909 5800 PARKS/CONCESSIONS OPERATING TOTAL 109 ,207 65 ,139 84 ,438 20 ,314 104 ,752 104 ,752 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 1 ,626 423 4 ,182 4 ,182 4 ,182 CAPITAL OUTLAY 1 ,626 423 4 ,182 4,182 4 ,182 TOTAL -- GRAND TOTAL 110 ,833 65 ,562 84 ,438 24 ,496 108 ,934 108 ,934 77 78 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Fiscal Administration 01-20 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Asst. City Manager 33 1 0 0 0 60,072 0 0 0 Finance Director 30 1 1 1 1 45,000 53,556 53,556 53,556 Staff Assistant 20 0 -' ' '0 0 1 1 0 0 17,052 17,052 17,052 TOTAL FULL TIME 2 1 1 1 2 105,072 53,556 17,052 70,608 70,608 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 1,208 1,208 1,208 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 1,208 0 1,208 1,208 TOTAL REGULAR SALARIES 2 1 1 1 2 105,072 54,764 17,052 71,816 71,816 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Fiscal Administration 01-20 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 0 0 0 0 2. FICA 7,512 4,113 1,281 5,394 5,394 3. Retirement 5,358 2,974 926 3,900 3,900 4. Workmen's Compensation 159 112 35 147 147 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 1,840 1,020 1,020 2,040 2,040 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 14,869 8,219 3,262 11,481 11,481 GRAND TOTAL 2 1 1 1 2 119,941 62,983 20,314 83,297 83,297 79 80 DIVISION TITLE AND NUMBER 01-21 Accounting ACTIVITY DESCRIPTION The Accounting/Treasury Division is responsible for the processing, recording, and reporting of all financial transactions involving the general ledger, accounts payable, accounts receivable, debt service management, grants, investments, and various projects including capital improvements and Community Development. In addition, this Division assists with the annual audit and with the preparation of the Comprehensive Annual Financial Report, prepares reports for City Council, processes the weekly and semi-monthly payrolls, bills and collects all miscellaneous accounts receivable, both current and delinquent, and issues various City licenses and permits. GOALS To process all financial transactions in a timely manner. To provide monthly and quarterly reports to all departments and City Council. To ensure the accurate processing of payroll checks and all payroll related reports. OBJECTIVES 1. Provide departments with monthly financial reports by the 10th of the month. 2. Complete quarterly financial reports for City Council by the 15th of the month following each quarter. 3 . Deposit each day all monies collected. 4. Process invoices within 48 hours of receipt of the invoice requisition. 5. Receive payment and issue license to each applicable business 10 days prior to the license expiration date. 6. Process all payments within 5 working days of receipt of invoice/statement. 7. To complete each payroll so that checks are ready for distribution by 10: 00 a.m. on the pay date. 8. Collect 85% of all miscellaneous accounts receivable. City of College Station BUDGET S Y FINANCE DEPARTMENT ACCOUNTING DIVISION DIVISION NUMBER 01-21 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 159 ,739 141,856 208,912 208,912 208,912 5200 SUPPLIES 4 ,941 4 ,213 13 ,040 13,040 13,040 5300 MAINTENANCE : 63 STRUCTURES / GROUNDS 5400 MAINTENANCE : 594 914. 2,223 2,223 2,223 EQUIPMENT 5500 SERVICES 84 ,405 60 ,414 188 ,357 25 ,000 213 ,357 180 ,357 5600 SUNDRY 603 1,206 1,807 1,807 1,807 5800 PARKS/CONCESSIONS OPERATING TOTAL 250 ,345 208,603 414 ,339 25 ,000 439 ,339 406,339 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 747 CAPITAL OUTLAY 747 TOTAL GRAND TOTAL 251,092 208,603 414,339 25,000 439,339 406,339 81 82 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Accounting 01-21 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1983-89 1988-89 1988-89 1988-89 Chief Accountant 26 1 1 1 1 27,036 27,847 27,847 27,847 Accountant I 22 1 0 0 0 24,168 0 0 0 Staff Accountant 22 0 1 2 2 0 40,714 40,714 40,714 Payroll Manager 21 1 1 1 1 22,440 23,113 23,113 23,113 Accounting Asst. 19 1 0 0 0 15,552 0 0 0 Senior Acct. Clerk 18 3 3 5 5 49,176 74,259 74,259 74,259 TOTAL FULL TIME 7 6 9 9 138,372 165,933 165,933 165,933 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 4,279 4,279 4,279 3. Merit 2,626 4,470 4,470 4,470 4. Holiday Pay 0 0 0 0 TOTAL OTHER 2,626 8,749 8,749 8,749 TOTAL REGULAR SALARIES 7 6 9 9 140,998 174,682 174,682 174,682 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Accounting 01-21 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 1,500 2,050 2,050 2,050 2. FICA 10,082 13,273 13,273 13,273 3. Retirement 7,191 9,364 9,364 9,364 4. Workmen's Compensation 213 363 363 363 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 6,440 9,180 9,180 9,180 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 25,426 34,230 34,230 34,230 GRAND TOTAL 7 6 9 9 166,424 208,912 208,912 208,912 83 84 DIVISION TITLE AND NUMBER 01-24 Purchasing ACTIVITY DESCRIPTION The Purchasing division prepares specifications, obtains competitive bids, and reviews, prepares and awards contracts to vendors as required by Charter. Other activities are reviewing requisitions for consistency with specification standards and budget appropriations, as well as researching new products and sources of supply. This Division keeps all records on vehicle acquisitions, licenses, and titles. Purchasing coordinates and prepares recommendations on all formal bids to City Council, supervises the annual inventory, and presides over the management and disposal of surplus and salvageable property. Purchasing communicates extensively with both vendors and City departments. GOALS To maintain a good image of the City and follow the City Charter in the procurement of supplies, materials and equipment with high quality and at prices favorable to the City. To accurately monitor and stock appropriate inventory. To develop and maintain a high level of rapport and service to departments and vendors. To maintain open communication between users, vendors, and Purchasing. To be unified with the Warehouse/Stores division in attitude so that both areas will work as one "team". OBJECTIVES 1. Provide control of the City's inventory by hiring a buyer to handle daily procurement needs for the Utilities Department. 2. Purchase and successfully install a computer to interface with the Warehouse/Stores division for inventory control. 3 . Reduce the level of "stock outs" to zero. 4. Aid City departments by providing accurate information and "same day" response to questions or problems. 5. Keep all records and transaction detail organized (computer or manual) so that others can readily locate data. 6. Keep the Purchasing Manual updated by providing updates no later than one month after changes have been implemented. 7. Compile a "Vendor Guide" to the Purchasing division to aid vendors in doing business with the City. 8 . Organize and promote a local purchasing organization for the advancement of the purchasing profession. City of College Station BUDGET SUMMARY FINANCE DEPARTMENT PURCHASING DIVISION DIVISION NUMBER 01-24 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5.LUU SALARIES & BENEFITS 86 ,469 89,284 94 , /9U 94 , /9U 94 , /9U 5200 SUPPLIES 1 ,766 1,720 2,981 2 ,981 2,981 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 854 765 1,137 1,137 1,137 EQUIPMENT 5500 SERVICES 11 ,751 8 ,486 10 ,899 10,899 10 ,899 5600 SUNDRY 2,114 2,463 2,980 2,980 2,980 5800 PARKS/CONCESSIONS OPERATING TOTAL 102,954 102 ,718 112 ,787 112 ,787 112,787 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 481 CAPITAL OUTLAY 481 TOTAL -- GRAND TOTAL 102 ,954 103 ,199 112,787 112 ,787 112,787 85 86 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Purchasing 01-24 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENT REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1986-89 1988-89 1988-89 Purchasing Agent 26 1 1 1 1 34,764 37,859 37,859 37,859 Buyer 23 1 1 1 1 23,580 26,005 26,005 26,005 Secretary 18 1 ' " ` ' 1 1 1 14,700 15,326 15,326 15,326 TOTAL FULL TIME 3 3 3 3 73,044 79,190 79,190 79,190 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 1,000 1,000 1,000 3. Merit 4,510 1,000 1,000 1,000 4. Holiday Pay 0 0 0 0 TOTAL OTHER 4,510 2,000 2,000 2,000 TOTAL REGULAR SALARIES 3 3 3 3 77,554 81,190 81,190 81,190 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Purchasing 01-24 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENT REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Cornsation 1. Overtime 0 0 0 0 2. FICA 5,545 6,022 6,022 6,022 3. Retirement 3,955 4,354 4,354 4,354 4. Workmen's Compensation 117 164 164 164 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 2,760 3,060 3,060 3,060 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 12,377 13,600 13,600 13,600 GRAND TOTAL 3 3 3 3 89,931 94,790 94,790 94,790 87 88 DIVISION TITLE AND NUMBER 01-25 Warehouse ACTIVITY DESCRIPTION The Warehouse/Stores division receives, inspects and stocks all inventory items. Stores issues stock and maintains the perpetual inventory records. Stores monitors inventory levels, and conducts the physical count (inventory) of stock on hand. GOALS To maintain warehouse, stock and equipment in a manner which is conducive to providing efficient, prompt and courteous service to all departments. To serve the departments as needed for efficient City operations. To be unified in attitude with the Purchasing division so that both areas will work as one "team" . OBJECTIVES 1. Hire a full-time warehouse clerk to aid the Warehouse supervisor in general operations. 2 . Purchase and successfully install a computer with appropriate software to monitor all inventory levels. 3 . Reduce the level of inventory overages and shortages to less than 1/2% by attentively handling all transactions. 4 . Aid City departments by providing accurate information and "same day" response to questions or problems. 5. Keep all records and transaction detail organized (computer or manual) so that others can readily locate data. City of College Station BUDGET SUMMARY FINANCE DEPARTMENT WAREHOUSE DIVISION DIVISION NUMBER 01-25 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 22 ,796 27,890 36,368 2,822 39 ,190 36,368 5200 SUPPLIES 618 1,190 1,546 1,546 1,546 5300 MAINTENANCE : 262 252 STRUCTURES / GROUNDS 5400 MAINTENANCE : 177 131 582 582 582 EQUIPMENT 5500 SERVICES 3 ,385 11,445 7,255 7,255 7 ,255 5600 SUNDRY 54 1,270 630 630 630 5800 PARKS/CONCESSIONS OPERATING TOTAL 27,292 42,178 46,381 2, 822 49 ,203 46,381 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT CAPITAL OUTLAY TOTAL - GRAND TOTAL 27,292 42,178 46 ,381 2,822 49 ,203 46 ,381 89 90 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Warehouse 01-25 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Warehouse Supervisor 21 0 1 1 1 0 20,060 20,060 20,060 Warehouse Supervisor 20 1 0 0 0 17,052 0 0 0 Warehouse Clerk 0 0 0 0 0 0 0 2,822 2,822 0 TOTAL FULL TIME 1 1 1 0 1 17,052 20,060 2,822 22,882 20,060 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 3,840 10,000 10,000 10,000 3. Merit 1,389 500 500 500 4. Holiday Pay 0 0 0 0 TOTAL OTHER 5,229 10,500 0 10,500 10,500 TOTAL REGULAR SALARIES 1 1 1 0 1 22,281 30,560 2,822 33,362 30,560 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Warehouse 01-25 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 400 600 0 800 800 2. FICA 1,593 2,754 0 2,754 2,754 3. Retirement 940 1,159 0 1,159 1,159 4. Workmen's Compensation 34 75 0 75 75 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 920 1,020 0 1,020 1,020 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 3,887 5,808 0 5,806 5,808 GRAND TOTAL 1 1 1 0 1 26,168 36,368 2,822 39,190 36,368 91 92 DIVISION TITLE AND NUMBER 01--28 Budget and Research ACTIVITY DESCRIPTION Responsibilities of Budget and Research include developing the operation and capital improvement budgets, compiling the budget documents, analyzing potential future projects, research and development of special projects, and the City's risk management program. GOALS To provide support and analysis for all departments in a manner that will assist them in delivering services to the community as outlined by the City Council. OBJECTIVES 1. Provide accurate analysis of all divisions' budgets within 15 days of the month end. 2 . Assist in getting actual expenditures to be within 10 percent of projections for at least 85% of departments. 3. Have budget documents printed within 60 days of adoption. 4 . Update the current budget preparation procedures. 5. Receive the G.F.O.A budget award. 6. Complete the 20 year financial projection model for the General Fund. City of College Station BUDGET SUMMARY FINANCE DEPARTMENT BUDGET/RESEARCH DIVISION DIVISION NUMBER 01-28 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 86,080 93,061 93,061 93,061 5200 SUPPLIES 954 1,500 1,500 1,500 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 33 633 633 633 EQUIPMENT 5500 SERVICES 8 ,214 10 ,566 10,566 10,566 5600 SUNDRY 413 1,424 1 ,424 1,424 5800 PARKS/CONCESSIONS OPERATING TOTAL 95,694 107 ,184 107,184 107 ,184 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 169 22,244 11,419 11,419 CAPITAL OUTLAY TOTAL = _ --- -- _. GRAND TOTAL 95 ,694 107 ,184 107 ,184 107 ,1E4 93 94 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Budget and Research 01-28 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Budget Director 28 1 1 1 1 42,420 43,693 43,693 43,693 Budget/Res. Analyst 22 0 1 1 1 0 23,212 23,212 23,212 Admin. Assistant 20 1 0 0 0 20,484 0 0 0 TOTAL FULL TIME 2 2 2 2 62,904 E6,905 66,905 66,905 Part-time Intern 1 1 1 1 10,000 12,700 12,700 12,700 TOTAL PART-TIME 1 1 1 0 1 10,000 12,700 12,700 12,700 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 1,200 1,200 1,200 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 1,200 1,200 1,200 TOTAL REGULAR SALARIES 3 3 3 3 72,904 80,805 80,805 60,605 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Budget and Research 01-28 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 250 250 250 2. FICA 5,145 6,088 6,088 6,088 3. Retirement 3,208 3,712 3,712 3,712 4. Workmen's Compensation 110 166 166 166 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 0 2,040 2,040 2,040 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 8,463 12,256 12,256 12,256 GRAND TOTAL 3 3 3 3 81,367 93,061 93,061 93,061 95 96 DIVISION TITLE AND NUMBER 01-30 Public Services Administration ACTIVITY DESCRIPTION This Division provides administrative and clerical support in the areas of street maintenance, garage, cemetery/grounds maintenance, residential and commercial solid waste collection, and the landfill. The Division maintains departmental records, evaluates organizational performance, promulgates plans and reports, reviews/authorizes purchases and personnel decisions, and receives and processes inquiries and complaints from the public and from within the City organization. GOALS To develop an organizational environment that promotes healthy work relationships and encourages productive work performance. OBJECTIVES 1. Design and implement work management information systems in each Division. 2 . Compile comprehensive job descriptions that assign responsibility and accountability to superintendents in objective terms. 3 . Design and implement a personal development plan for each employee. 4 . Review and revise the performance evaluation process to make it a fundamental instrument in achieving organizational goals. City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT ADMINISTRATION DIVISION DIVISION NUMBER 01-30 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 132,515 122,052 150,894 150 ,894 150,894 5200 SUPPLIES 2,050 2 ,496 3,457 3,457 3,457 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 1,359 1,371 2,127 2,127 2,127 EQUIPMENT 5500 SERVICES 9 ,632 26 ,670 29 ,753 29 ,753 29 ,753 5600 SUNDRY 1,260 1,385 2 ,165 2 ,165 2,165 5800 PARKS/CONCESSIONS OPERATING TOTAL 146,816 153,974 188,396 188 ,396 188,396 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 574 12 ,000 12 ,000 12,000 CAPITAL OUTLAY 574 12,000 12,000 12,000 TOTAL --- GRAND TOTAL 147,390 153,974 188,396 12,000 200,396 200,396 97 98 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Administration 01-30 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Public Service Director 30 1 1 1 1 47,292 51,232 51,232 51,232 Assistant Public Service Director 26 1 1 1 1 34,140 40,170 40,170 40,170 Admin. Assistant 20 1 1 1 1 18,768 19,331 19,331 19,331 Secretary 18 1 1 1 1 15,000 16,723 16,723 16,723 TOTAL FULL TIME 4 4 4 4 115,200 127,456 127,456 127,456 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 3,513 2,300 2,300 2,300 4. Holiday Pay 0 0 0 0 TOTAL OTHER 3,513 2,300 2,300 2,300 TOTAL REGULAR SALARIES 4 4 4 4 118,713 129,756 129,756 129,756 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Administration 01-30 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 0 0 0 2. FICA 8,488 9,745 9,745 9,745 3. Retirement 6,054 7,046 7,046 7,046 4. Workmen's Compensation 174 267 267 267 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 3,680 4,080 4,080 4,080 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 18,396 21,138 21,138 21,138 GRAND TOTAL 4 4 4 4 137,109 150,894 150,894 150,894 99 100 DIVISION TITLE AND NUMBER 01-31 Streets ACTIVITY DESCRIPTION This Division is responsible for providing cleaning services, maintenance repair, and construction of streets along with minor maintenance and working on construction projects as assigned. Streets are maintained by four basic activities: pot-hole patching, minor reconstruction, sealcoating, and street sweeping. GOALS To maintain streets and to provide timely response to citizens complaints and inquiries. OBJECTIVES 1. Develop an assistant superintendent who is capable of managing daily maintenance activities by year end. 2 . Apply 300, 000 square yards of sealcoat to City streets. 3 . Apply 3 , 000 tons of hot-mix asphalt to pot-holes and other street failures. 4. Clean 10, 560 feet of drainage ditches. City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT STREETS DIVISION DIVISION NUMBER 01-31 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 428,610 408,510 470 ,773 470,773 470,773 5200 SUPPLIES 26,023 20,644 31,580 1,500 33,080 31,580 5300 MAINTENANCE : 160 ,033 128,913 237,500 237,500 237 ,500 STRUCTURES / GROUNDS 5400 MAINTENANCE : 44 ,896 45 ,985 50 ,462 50 ,462 50,462 EQUIPMENT 5500 SERVICES 4 394 1,691 1,500 1,500 1,500 5600 SUNDRY 15,490 22 ,617 19 ,367 19 ,367 19 ,367 5800 PARKS/CONCESSIONS OPERATING TOTAL 675 ,446 628 ,360 811 ,182 1,500 812,682 811,182 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 15 ,356 15 ,675 134 ,045 134 ,045 125 ,800 CAPITAL OUTLAY 15 ,356 15 ,675 134 ,045 134 ,045 125 ,800 TOTAL - ____ - - _' GRAND TOTAL 690 ,802 644 ,035 811 ,182 135,545 946,727 936,982 101 102 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Streets 01-31 1 2 3 NUMBER OF EY2LOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Street Superintendent 25 0 1 1 1 0 33,248 33,248 33,248 Street Superintendent 22 1 0 0 0 29,352 0 0 0 Senior Street Foreman 20 2 2 2 2 45,144 46,498 46,498 46,498 Heavy Equipment Operator III 19 2 2 2 2 42,952 44,249 44,249 44,249 Street Foreman 18 1 1 1 1 20,844 21,469 21,469 21,469 Equipment Operator II 17 6 6 6 6 82,595 90,092 90,092 90,092 Senior Public Service Worker 16 2 2 2 2 32,016 30,060 30,060 30,060 Truck Driver I 16 2 3 3 3 28,524 42,148 42,148 42,148 Truck Driver II 16 2 1 1 1 29,536 15,600 15,600 15,600 Public Service Worker I 15 3 3 3 3 35,458 35,016 35,016 35,016 TOTAL FULL TIME 21 21 21 21 346,421 358,380 358,360 358,380 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 2,746 9,231 9,231 9,231 4. Holiday Pay 0 4,000 4,000 4,000 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Streets 01-31 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-69 TOTAL OTHER 2,746 13,231 13,231 13,231 TOTAL REGULAR SALARIES 21 21 21 21 349,167 371,611 371,611 371,611 Other Compensation 1. Overtime 8,000 4,000 4,000 4,000 2. FICA 24,965 28,022 28,022 28,022 3. Retirement 17,808 20,261 20,261 20,261 4. Workmen's Compensation 16,549 25,459 25,459 25,459 5. Unemployment Compensation 1,000 0 0 0 6. Group Insurance 19,320 21,420 21,420 21,420 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 87,642 99,162 99,162 99,162 GRAND TOTAL 21 21 21 21 436,809 470,773 470,773 470,773 103 104 DIVISION TITLE AND NUMBER 01-33 Garage ACTIVITY DESCRIPTION This Division performs mechanical maintenance on all City fleet equipment ranging from motorcycles to heavy duty earth moving equipment. GOALS To maintain fleet vehicles and equipment for all City departments. OBJECTIVES 1. Implement a computerized fleet maintenance system. 2 . Renovate the City garage facility. 3 . Revise City vehicle replacement policies and procedures by May, 1989. 4 . Maintain a service satisfaction rating of 7 .5 or greater (scale of 1 to 10) . City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT GARAGE DIVISION DIVISION NUMBER 01-33 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 224 ,811 226,401 243,296 27 ,340 270 ,636 270 ,636 5200 SUPPLIES 34 ,628 38,923 48,024 483 48,507 48,507 5300 MAINTENANCE : 875 1 ,751 2,000 2,000 2,000 STRUCTURES / GROUNDS 5400 MAINTENANCE : 2 ,767 3,871 4 ,238 4 ,238 4 ,238 EQUIPMENT 5500 SERVICES 2,628 230 1,525 300 1,825 1,825 5600 SUNDRY 2,242 2,359 2,329 2 ,329 2,329 5800 PARKS/CONCESSIONS OPERATING TOTAL 267,951 273,535 301,412 28,123 329,535 329 ,535 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 1 ,400 410 1,110 1,110 1,110 CAPITAL OUTLAY 1 ,400 410 1 ,110 1 ,110 1,110 TOTAL ---_-- --- GRAND TOTAL 269 ,351 273,945 301,412 29 ,233 330,645 330 ,645 105 106 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Garage 01-33 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Fleet Services Supervisor 25 0 0 0 1 1 0 0 23,262 23,262 23,262 Mechanic II 18 4 , 4 4 4 109,624 112,909 112,909 112,909 Welder, Mechanic 17 1 1 1 1 22,524 23,200 23,200 23,200 Senior Public Service Worker 16 4 4 4 4 57,249 60,873 60,873 60,873 TOTAL FULL TIME 9 9 9 1 10 189,397 196,982 23,262 220,244 220,244 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 1,700 4,116 4,116 4,116 4. Holiday Pay 0 400 400 400 TOTAL OTHER 1,700 4,516 0 4,516 4,516 TOTAL REGULAR SALARIES 9 9 9 1 10 191,097 201,498 23,262 224,760 224,760 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Garage 01-33 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 500 100 0 100 100 2. FICA 13,664 15,140 1,747 16,887 16,887 3. Retirement 9,746 10,946 1,263 12,209 12,209 4. Workmen's Compensation 4,250 6,432 48 6,480 6,480 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 8,280 9,180 1,020 10,200 10,200 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 36,440 41,798 4,078 45,876 45,876 GRAND TOTAL 9 9 9 1 10 227,537 243,296 27,340 270,636 270,636 107 108 DIVISION TITLE AND NUMBER 01-34 Cemetery/Grounds Maintenance ACTIVITY DESCRIPTION This Division is responsible for providing management of cemetery activities such as lot sales and cemetery grounds maintenance and also grounds maintenance of selected road rights-of-way. GOALS To maintain the City's cemetery grounds and rights-of-way. To provide assistance to citizens in the selection and purchase of cemetery lots. OBJECTIVES 1. Mow 460 acres of rights-of-way, 260 acres of cemetery yardage, 10 residential acres and 6 acres of drainage ditches. 2 . Provide litter control for 416 acres of roadside. City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT CEMETERY/GROUNDS DIVISION DIVISION NUMBER 01-34 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 92 ,603 79 ,329 99 ,941 99 ,941 99 ,941 5200 SUPPLIES 2 ,636 2 ,059 3,835 3,835 3,835 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 1,239 954 . 2,054 2,054 2,054 EQUIPMENT 5500 SERVICES 165 165 165 5600 SUNDRY 1,070 1 ,199 993 993 993 5800 PARKS/CONCESSIONS OPERATING TOTAL 97 ,548 83,541 106,988 106,988 106,988 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 3 ,976 2 ,725 CAPITAL OUTLAY 3,976 2 ,725 TOTAL -__- ----- = = GRAND TOTAL 101,524 86,266 106,988 106,988 106,988 109 110 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Cemetery/Grounds Maintenance 01-34 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Cemetery Sexton 19 1 1 1 1 21,299 21,939 21,939 21,939 Heavy Equipment Operator II 17 1 1 1 1 14,414 18,058 18,058 18,058 Caretaker 16 1 0 1 1 16,620 11,890 11,890 11,890 Senior Public Service Worker 16 2 2 2 2 25,548 26,314 26,314 26,314 TOTAL FULL TIME 5 4 5 5 77,881 78,201 78,201 78,201 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 1,675 1,675 1,675 4. Holiday Pay 0 150 150 150 TOTAL OTHER 0 1,825 1,825 1,825 TOTAL REGULAR SALARIES 5 4 5 5 77,881 80,026 80,026 80,026 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Cemetery/Grounds Maintenance 01-34 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 150 0 0 0 2. FICA 5,568 6,010 6,010 6,010 3. Retirement 3,972 4,345 4,345 4,345 4. Workmen's Compensation 2,925 4,460 4,460 4,460 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 4,600 5,100 5,100 5,100 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 17,215 19,915 19,915 19,915 GRAND TOTAL 5 4 5 5 95,096 99,941 99,941 99,941 111 112 DIVISION TITLE AND NUMBER 01-40 Police Administration ACTIVITY DESCRIPTION The Administrative division is responsible for the overall management of the department in such a way as to provide efficient and effective law enforcement services for the community. This division coordinates and manages the activities of other agency components to ensure an integrated effort in achieving the stated mission of the department. The development and implementation of departmental policy and procedures, directing research and planning activities, and budget formulation and management are other responsibilities of this division. GOALS To secure adequate resources through budget allocation, state and federal grants, and the private sector to provide an adequate level of law enforcement services to the community; to establish written policy and procedures to provide proper guidance and direction for all employees while minimizing litigation; to provide an effective liaison that will foster cooperation and coordination between the department, other law enforcement agencies, and private groups and organizations in the private sector; to provide individual growth and development opportunities through training and job experience; and to ensure programs and activities within the department are accomplishing their purpose within budgetary constraints. OBJECTIVES 1. Complete and implement the department's policy manual during the fiscal year and provide training to each member of the department on its contents. 2. Develop and implement an internal budget expenditure monitoring system for use by administrators to assist in decision making functions. 3 . Develop and provide a staff retreat conference for police managers to enhance team work and cooperation among the various divisions within the department. 4 . Initiate a formal staff inspection process of current procedures, personnel, and equipment. City of College Station BUDGET SUMMARY POLICE DEPARTMENT ADMINISTRATION DIVISION DIVISION NUMBER 01-40 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 291,618 249,550 231,685 231,685 231,685 5200 SUPPLIES 11,231 7 ,821 11 ,244 2 ,422 13,666 13,666 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 1 ,503 1,017 2,150 600 2 ,750 2,750 EQUIPMENT 5500 SERVICES 35 ,757 16 ,248 19 ,335 19 ,335 19 ,335 5600 SUNDRY 4 ,793 10,583 6,618 6,618 6,618 5800 PARKS/CONCESSIONS OPERATING TOTAL 344 ,902 285 ,219 271,032 3,022 274 ,054 274 ,054 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 1 ,000 3,801 24,000 24 ,000 24,000 CAPITAL OUTLAY 1 ,000 3,801 24 ,000 24 ,000 24 ,000 TOTAL - GRAND TOTAL 345 ,902 289 ,020 271,032 27 ,022 298 ,054 298,054 113 114 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Administration 01-40 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Police Chief 30 1 1 1 1 46,860 50,256 50,256 50,256 Major 29 1 2 2 2 43,344 87,101 87,101 87,101 Captain 28 1 0 0 0 36,960 0 0 0 Sergeant 24 1 0 0 0 31,200 0 0 0 Planning Research Specialist 22 0 1 1 1 0 26,280 26,280 26,280 Recruitment Officer 21 1 0 0 0 27,096 0 0 0 Training Officer 21 1 0 0 0 26,040 0 0 0 Admin. Assistant 20 1 1 1 1 23,436 24,139 24,139 24,139 TOTAL FULL TIME 7 5 5 5 234,936 187,776 187,776 187,776 OTHER 1. Longevity 0 1,984 1,984 1,984 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 2,113 5,054 5,054 5,054 4. Holiday Pay 0 0 0 0 TOTAL OTHER 2,113 7,038 7,038 7,038 TOTAL REGULAR SALARIES 7 5 5 5 237,049 194,814 194,814 194,814 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Administration 01-40 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 1,000 800 800 800 2. FICA 16,949 14,691 14,691 14,691 3. Retirement 12,089 10,621 10,621 10,621 4. Workmen's Compensation 6,036 5,659 5,659 5,659 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 6,440 5,100 5,100 5,100 7. Standby 2,944 0 0 0 TOTAL OTHER COMPENSATION 45,458 36,871 36,871 36,871 GRAND TOTAL 7 5 5 5 282,507 231,685 231,685 231,685 115 116 DIVISION TITLE AND NUMBER 01-41 Uniformed Patrol ACTIVITY DESCRIPTION The Uniformed Patrol division provides immediate response to all emergency situations and in- progress criminal activities which are reported. This division is also responsible for initiating preliminary investigations and written reports relating to all offenses and incidents that are reported. Other activities of this division include: providing school crossing guards at selected intersections, enforcing traffic laws and regulations, enforcing certain City ordinances, and providing a reserve officer program. GOALS To provide courteous, efficient, and effective law enforcement services to the community. OBJECTIVES 1. Decrease the rate of accidents by 20% at selected high accident locations. 2 . Reduce the crime of burglary (vehicle, residence, and building) by 10%. 3. Increase the number of DWI arrests by 10%. 4 . Increase the number of municipal warrants served by 20%. City of College Station BUDGET SUMMARY Y POLICE DEPARTMENT UNIFORMED PATROL DIVISION DIVISION NUMBER 01-41 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 1,190,052 1,224,569 1,431,824 37,824 1,469 ,648 1,466,048 5200 SUPPLIES 74 ,117 93,545 88 ,275 4 ,383 92 ,658 90 ,378 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 25 ,138 27 ,202 28 ,240 1,500 29 ,740 29 ,740 EQUIPMENT 5500 SERVICES 13,165 36,467 32 ,210 384 32,594 32,594 5600 SUNDRY 24 ,479 55 ,172 44 ,758 44 ,758 44 ,758 5800 PARKS/CONCESSIONS OPERATING TOTAL 1,326,951 1,436,955 1 ,625,307 44 ,091 1,669 ,398 1 ,663,518 6700 LANDS 6800 BUILDINGS / 123 STRUCTURES 6900 EQUIPMENT 19 ,491 185 ,695 79 ,501 79 ,501 61,060 CAPITAL OUTLAY 19 ,614 185 ,695 79 ,501 79 ,501 61 ,060 TOTAL -- ---- ---_ GRAND TOTAL 1,346,565 1,622,650 1,625,307 123,592 1,748,899 1,724,578 117 118 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Uniformed Patrol 01-41 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDT MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Lieutenant 26 3 3 3 3 99,132 105,109 105,109 105,109 Sergeant 23 0 7 7 7 0 202,135 202,135 202,135 Sergeant 22 7 0 0 0 185,412 0 0 0 Senior Officers 21 6 9 9 9 135,516 217,894 217,894 217,894 Patrol Officer 20 22 24 24 1 25 450,768 493,034 23,508 521,542 521,542 Traffic Officers 20 2 0 2 2 44,976 42,284 42,284 42,284 Humane Officer 18 2 2 2 2 36,132 33,489 38,489 38,489 Parking Attendant 0 0 0 1 1 0 0 5,400 5,400 5,400 TOTAL FULL TIME 42 45 47 2 49 951,936 1,103,945 28,908 1,132,853 1,132,853 OTHER 1. Longevity 0 10,404 10,404 10,404 2. Seasonal Help & Temporary Help 0 11,000 11,000 11,000 3. Merit 17,659 2E,484 28,484 28,484 4. Holiday Pay 0 0 0 0 TOTAL OTHER 17,659 49,888 49,888 49,888 TOTAL REGULAR SALARIES 42 45 47 2 49 969,595 1,153,833 28,908 1,182,741 1,182,741 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Uniformed Patrol 01-41 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 18,500 36,000 0 36,000 36,000 2. FICA 69,326 89,493 2,172 91,665 91,665 3. Retirement 49,449 64,110 1,277 65,387 65,387 4. Workmen's Compensation 27,236 38,628 847 39,475 39,475 5. Unemployment Compensation 3,000 0 0 0 0 6. Group Insurance 38,640 47,940 1,020 48,960 48,960 7. Standby 8,224 1,820 0 1,820 1,820 TOTAL OTHER COMPENSATION 214,375 277,991 5,316 283,307 283,307 GRAND TOTAL 42 45 47 2 49 1,183,970 1,431,824 34,224 1,466,048 1,466,048 119 120 DIVISION TITLE AND NUMBER 01-42 Criminal Investigations ACTIVITY DESCRIPTION The Criminal Investigations division is responsible for the investigation of all adult and juvenile criminal offenses reported to the department. This includes continuous investigation until each case has been cleared by prosecution, dismissed through the court system, or inactivated due to exhaustion of all available information. This division also provides specialized services such as crime scene investigations, interrogations, stake-outs, controlled substance enforcement, undercover assignments, and tactical support situations. GOALS To effectively investigate criminal offenses, apprehend and assist in the prosecution of criminals, and to recover stolen property. OBJECTIVES 1. Reduce the crime of burglary (vehicle, residence, building) by 10% , 2. Reduce the case load average per investigator to 35 criminal incidents per month. 3 . Increase by 10% the number of cases cleared by arrest. City of College Station BUDGET SUMMARY POLICE DEPARTMENT INVESTIGATION DIVISION DIVISION NUMBER 01-42 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 291,926 320 ,184 333,152 333,152 333,152 5200 SUPPLIES 12 ,717 15 ,847 19 ,499 2 ,800 22 ,299 19 ,499 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 3,073 3,224 5 ,005 2 ,476 7,481 5 ,005 EQUIPMENT 5500 SERVICES 5,966 5,671 10,099 10,099 10,099 5600 SUNDRY 7,408 12,500 9 ,765 9 ,765 9 ,765 5800 PARKS/CONCESSIONS OPERATING TOTAL 321 ,090 357 ,426 377 ,520 5,276 382,796 377,520 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 59 ,033 4 ,202 43 ,078 43,078 CAPITAL OUTLAY 59 ,033 4 ,202 43 ,078 43 ,078 TOTAL _ _==--------_- ------ - ------ - ---- - GRAND TOTAL 380 ,123 361 ,628 377 ,520 48, 354 425 ,874 377,520 121 122 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Criminal Investigations 01-42 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-69 1988-89 Lieutenant 26 1 1 1 1 33,588 32,754 32,754 32,754 Sergeant 22 1 1 1 1 28,704 30,974 30,974 30,974 Crime Scene Tech. 22 0 1 1 1 0 23,323 23,323 23,323 Senior Officers - Detectives 21 7 6 6 6 157,512 148,271 146,271 148,271 Secretary 18 1 1 1 1 15,300 15,759 15,759 15,759 TOTAL FULL TIME 10 10 10 10 235,104 251,081 251,081 251,081 OTHER 1. Longevity 0 3,008 3,008 3,008 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 4,104 6,758 6,758 6,758 4. Holiday Pay 0 0 0 0 TOTAL OTHER 4,104 9,766 9,766 9,766 TOTAL REGULAR SALARIES 10 10 10 10 239,208 260,847 260,847 260,847 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Criminal Investigations 01-42 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 10,000 13,475 13,475 13,475 2. FICA 17,103 20,902 20,902 20,902 3. Retirement 12,199 15,113 15,113 15,113 4. Workmen's Compensation 6,313 8,623 8,623 8,623 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 9,200 10,200 10,200 10,200 7. Standby 6,340 3,992 3,992 3,992 TOTAL OTHER COMPENSATION 61,155 72,305 72,305 72,305 GRAND TOTAL 10 10 10 10 300,363 333,152 333,152 333,152 123 124 DIVISION TITLE AND NUMBER 01-43 Special Services ACTIVITY DESCRIPTION The Special Services division is responsible for: coordinating the recruitment, selection, and training of new officers, developing and implementing community programs in the areas of crime reduction, crime awareness, and drug awareness, providing programs and activities to improve public relations for the department, coordinating the municipal warrant service, and providing an effective animal control service. GOALS To maintain and monitor a consistent field training program for new recruits; to develop specialized training programs to teach skills not offered in recruit or other training programs; to actively recruit qualified applicants; to strengthen the department's reserve program, and to increase community awareness and participation in crime prevention and educational programs. OBJECTIVES 1. Increase by 20% the ratio of qualified applicants to total applicants. 2 . Provide sixty hours of relevant in-service training for each individual member of the department. 3 . Increase the number of active reserve officers to twelve. 4. Develop and implement an annual night out, shotgun, and firearms stress training program for each sworn member of the department. 5. Increase attendance in the Citizens Police Academy by 10%. 6. Increase the number of neighborhood watch programs by 20%. 7. Present the DARE (Drug Abuse Resistance in Education) program to all 5th grade CSISD students. 8 . Recruit six community volunteers to assist in crime prevention programs. City of College Station BUDGET SUMMARY POLICE DEPARTMENT SPECIAL SERVICES DIVISION DIVISION NUMBER 01-43 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 185,478 131,802 187 ,973 187,973 187,973 5200 SUPPLIES 9 ,400 10,408 25 ,538 25 ,538 25,538 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 2,714 3,242 4 ,385 4 ,385 4,385 EQUIPMENT 5500 SERVICES 46 ,639 47 ,128 52 ,269 52,269 52,269 5600 SUNDRY 6,542 9 ,405 8,303 8 ,303 8,303 5800 PARKS/CONCESSIONS OPERATING TOTAL 250,773 201,985 278,468 278,468 278,468 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 819 2,333 CAPITAL OUTLAY 819 2,333 TOTAL - - -___= _=_ _ _ -- - _----- --- _. - - ---- GRAND TOTAI 251 ,592 204 ,318 278 ,468 278 ,468 278,46E 125 126 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Special Services 01-43 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Lieutenant 26 0 1 1 1 0 34,756 34,756 34,756 Lieutenant 24 1 , 0 0 0 30,828 0 0 0 Sergeant 23 0 ` ' 1 1 1 0 31,642 31,642 31,642 Senior Officers 21 5 0 0 0 118,848 0 0 0 Crime Prevention Officer 21 0 2 2 2 0 43,210 43,210 43,210 Training Officer 21 0 _ 1 1 0 23,225 23,225 23,225 Secretary 18 1 1 1 1 14,196 14,622 14,622 14,622 TOTAL FULL TIME 7 6 6 6 163,872 _47,455 147,455 147,455 OTHER 1. Longevity 0 1,924 1,924 1,924 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 3,000 4,926 4,926 4,926 4. Holiday Pay 0 0 0 0 TOTAL OTHER 3,000 6,850 6,850 6,850 TOTAL REGULAR SALARIES 7 6 6 6 166,872 154,305 154,305 154,305 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Special Services 01-43 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1967-1988 1988-89 1988-69 1988-89 1988-89 Other Compensation 1. Overtime 0 2,600 2,600 2,600 2. FICA 11,931 11,765 11,765 11,765 3. Retirement 8,510 8,506 8,506 8,506 4. Workmen's Compensation 4,310 4,677 4,677 4,677 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 6,440 6,120 6,120 6,120 7. Standby 1,776 0 0 0 TOTAL OTHER COMPENSATION 32,967 33,668 33,668 33,668 GRAND TOTAL 7 6 6 6 199,839 187,973 187,973 187,973 127 128 DIVISION TITLE AND NUMBER 01-45 Technical Services ACTIVITY DESCRIPTION The Technical Services division is responsible for: providing computer aided dispatch, police radio communications, telephone answering service, jail operations, records processing and retrieval, evidence and property control, and building maintenance coordination. GOALS To accurately dispatch citizen requests for police services, to process walk-in citizen requests for information, to receive, record, maintain, retrieve, and distribute police department records in a timely manner, to effectively manage the jail facility, ensuring the safety of departmental employees, prisoners, and their property, to record and store all evidence submitted, and to safeguard found property submitted to the department and seek to return it to the rightful owner. OBJECTIVES 1. Reduce the dispatch time for all Priority 1 calls to less than one minute. 2. Provide the public with a prompt and accurate referral service from telephone inquiries by citizens. 3 . Identify and notify all owners of lost or stolen property recovered by the department within 30 days. 4 . Develop and implement an automated equipment inventory record for all property assigned to the department. 5. Develop and provide monthly statistical reports for all classifications of burglary offenses, DWI apprehensions, and vehicle accidents. City of College Station BUDGET SUMMARY POLICE DEPARTMENT TECHNICAL SERVICES DIVISION DIVISION NUMBER 01-45 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 128,051 116,136 482,194 35,508 517,702 501,830 5200 SUPPLIES 7,250 10 ,641 23,952 700 24 ,652 24 ,152 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 24 ,678 19 ,029 42 ,137 4 ,260 46,397 42,137 EQUIPMENT 5500 SERVICES 17,496 19 ,772 130,507 600 131,107 130,507 5600 SUNDRY 2,567 6,535 19 ,422 19 ,422 19 ,422 5800 PARKS/CONCESSIONS OPERATING TOTAL 180,042 172,113 698,212 41 ,068 739 ,280 718 ,048 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 26,253 2,612 37 ,753 37,753 CAPITAL OUTLAY 26 ,253 2,612 37 ,753 37 ,753 TOTAL --- -- ------ ----- ----- -- ------ - - ---- - - - - - - - ----- ---- -- GRAND TOTAL 206,295 174 ,725 698,212 78 ,821 777 ,033 718,048 129 130 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Technical Services 01-45 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Lieutenant 26 0 1 1 1 0 35,498 35,498 35,498 Programmer/Analyst 22 1 1 1 1 20,472 21,086 21,086 21,086 Disp/Jail Super. 20 0 3 3 3 0 64,519 64,519 64,519 Jail Dispatcher 19 0 9 9 1 10 0 145,564 16,019 161,583 161,583 Comp Operator 19 0 1 1 1 0 23,978 23,978 23,978 Records Super. 19 1 1 1 1 18,000 18,540 18,540 18,540 Prop/Evid Tech. 18 0 1 1 1 0 16,464 16,464 16,464 Records Tech. 17 3 3 3 1 3 58,368 45,646 13,126 58,772 45,646 Janitor 14 0 1 0 0 0 0 0 0 TOTAL FULL TIME 5 21 20 2 21 96,840 371,295 29,145 400,440 387,314 Traffic/Analyst 0 0 .5 .5 0 7,311 7,311 7,311 TOTAL PART TIME 0 0 .5 0 .5 0 7,311 0 7,311 7,311 OTHER 1. Longevity 0 812 812 812 2. Seasonal Help & Temporary Help 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Police Technical Services 01-45 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 948. 9,987 9,987 9,987 4. Holiday Pay 0 0 0 0 TOTAL OTHER 948 10,799 0 10,799 10,799 TOTAL REGULAR SALARIES 5 21 20.5 2 21.5 97,788 389,405 29,145 418,550 405,424 Other Compensation 1. Overtime 1,000 10,000 0 10,000 10,000 2. FICA 6,992 29,937 2,189 32,126 31,140 3. Retirement 4,987 21,645 1,583 23,228 22,515 4. Workmen's Compensation 148 8,987 551 9,538 9,511 5. Unemployment Compensation 1,000 0 0 0 0 6. Group Insurance 5,520 20,400 2,040 22,440 21,420 7. Standby 0 1,820 0 1,820 1,820 TOTAL OTHER COMPENSATION 19,647 92,789 6,363 99,152 96,406 GRAND TOTAL 5 21 20.5 2 21.5 117,435 482,194 35,508 517,702 501,830 131 132 DIVISION TITLE AND NUMBER 01-44 Municipal Court ACTIVITY DESCRIPTION The Judge presides over trials each Thursday and handles any pre-trial hearings and jury trials. The Judge reviews and signs arrest warrants, capias pro fines and summons. Court personnel receive and docket all Class "C" misdemeanors in the computer. The staff maintains up-to-date case dispositions and statistical reports and generates, processes, mails and/or files: warrants, subpoenas, summons, final notices, conviction notices, court docked sheets, and capias pro fines. The Judge serves as Magistrate for the City. The Municipal Court performs all duties prescribed by State Law. GOALS To maintain a functional, courteous and professional office while providing "due process" to all citizens. OBJECTIVES 1. Educate and develop a department that is public service oriented. 2 . Have all complaints signed by personnel in the Police Department or proper authority on a daily basis. 3 . Work with Nixdorf Computer Company to eliminate program problems and create a 100% operational system. 4. Obtain 100% accuracy on warrants, complaints, and court dockets and continue to file new warrants with the Police Department within a 30 day period. City of College Station BUDGET SUMMARY ADMINISTRATION DEPARTMENT MUNICIPAL COURT DIVISION DIVISION NUMBER 01-44 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 101 ,388 100,939 114 ,588 114 ,588 114 ,588 5200 SUPPLIES 6,327 8 ,397 8 ,990 8 ,990 8,990 5300 MAINTENANCE : 536 52 STRUCTURES / GROUNDS 5400 MAINTENANCE : 4 ,542 6,744 7 ,257 7 ,257 7 ,257 EQUIPMENT 5500 SERVICES 56 ,167 39 ,265 45 ,091 45 ,091 45 ,091 5600 SUNDRY 715 829 778 778 778 5800 PARKS/CONCESSIONS OPERATING TOTAL 169 ,675 156,226 176,704 176,704 176,704 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 4 ,236 190 5 ,267 5 ,267 5 ,267 CAPITAL OUTLAY 4 ,236 190 5 ,267 5 ,267 5,267 TOTAL GRAND TOTAL 173,911 156,416 176,704 5,267 181,971 181,971 133 134 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Municipal Court 01-44 1 2 3 NER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Municipal Court Clerk 23 1 1 1 1 22,344 24,732 24,732 24,732 Asst. Court Clerk 19 1 1 1 1 18,336 18,886 18,886 18,886 Court Clerk Typist 17 3 3 3 3 40,279 41,184 41,184 41,184 TOTAL FULL TIME 5 5 5 5 80,959 84,802 84,802 84,802 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 4,000 9,600 9,600 9,600 3. Merit 2,800 1,005 1,005 1,005 4. Holiday Pay 0 0 0 0 TOTAL OTHER 6,800 10,605 10,605 10,605 TOTAL REGULAR SALARIES 5 5 5 5 87,759 95,407 95,407 95,407 Other Compensation 1. Overtime 1,700 1,700 1,700 1,700 2. FICA 6,275 7,293 7,293 7,293 3. Retirement 4,476 4,752 4,752 4,752 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Administration Municipal Court 01-44 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 4. Workmen's Compensation 133 336 336 336 5. Unemployment Compensation 1,000 0 0 0 6. Group Insurance 4,600 5,100 5,100 5,100 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 18,184 19,181 19,181 19,181 GRAND TOTAL 5 5 5 5 105,943 114,588 114,588 114,588 135 136 DIVISION TITLE AND NUMBER 01-50 Fire Administration ACTIVITY DESCRIPTION The Fire Administration division is responsible for supervising the activities of all other divisions of the Fire Department. Fire Administration provides administrative service for the four divisions of the Department. This Division is responsible for preparation of the preliminary budget, collection of records and data for both short and long-range planning, making recommendations which will maintain an acceptable service level. Fire Administration also supervises and coordinates the development of all departmental goals. The Division is also responsible for maintaining a working relationship with all other departments within the City, as well as with Texas A&M University, the City of Bryan, and Brazos County. GOALS To maintain high quality personnel who are dedicated to public service. To provide Fire Prevention, Fire Protection, and Emergency Medical Service which will reduce the risk involved due to emergencies. OBJECTIVES 1. Maintain the current staff level in each division. 2. Provide a minimum of 140 hours training for suppression and emergency medical service personnel. 3 . Expand the public relations programs of the Department. 4 . Participate in a network system in order to research and gather data which will produce new and more efficient methods of providing fire and emergency services. City of College Station BUDGET SUMMARY FIRE DEPARTMENT ADMINISTRATION DIVISION DIVISION NUMBER 01-50 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 143,553 145 ,794 148,688 17,564 166,252 166,252 5200 SUPPLIES 1 ,697 1 ,725 3,675 3,675 3,675 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 4 ,431 5 ,653 3,012 13,600 16 ,612 3,012 EQUIPMENT 5500 SERVICES 18,227 14 ,946 16 ,167 7 ,804 23,971 16,167 5600 SUNDRY 1,238 1,716 1 ,621 1,621 1,621 5800 PARKS/CONCESSIONS OPERATING TOTAL 169 ,146 169 ,834 173,163 38 ,968 212,131 190 ,727 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 3,800 110 ,537 110,537 982 CAPITAL OUTLAY 3,800 ] 10,537 110,537 982 TOTAL GRAND TOTAL 172 ,946 169 ,834 173,163 149 ,505 322 ,668 191 ,709 137 138 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Administration 01-50 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Fire Chief 30 1 1 1 1 48,792 50,256 50,256 50,256 Assistant Fire Chief/ Training 25 1 1 1 1 32,868 33,854 33,854 33,854 Admin. Assistant 20 1 1 1 1 17,052 17,564 17,564 17,564 Maintenance Tech. 18 1 1 1 1 19,500 20,085 20,085 20,085 Secretary 18 0 0 0 1 1 0 0 14,622 14,622 14,622 TOTAL FULL TIME 4 4 4 1 5 118,212 121,759 14,622 136,381 136,381 OTHER 1. Longevity 0 1,508 1,508 1,508 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 4,683 2,171 2,171 2,171 4. Holiday Pay 0 0 0 0 TOTAL OTHER 4,683 3,679 0 3,679 3,679 TOTAL REGULAR SALARIES 4 4 4 1 5 122,895 125,438 14,622 140,060 140,060 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Administration 01-50 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 1,000 1,200 0 1,200 1,200 2. FICA 8,787 9,510 1,098 10,608 10,608 3. Retirement 6,267 6,876 794 7,670 7,670 4. Workmen's Compensation 1,336 1,584 30 1,614 1,614 5. Unemployment Compensation 0 0 0 0 0 U. Group Insurance 3,680 4,080 1,020 5,100 5,100 7. Standby 1,388 0 0 0 0 TOTAL OTHER COMPENSATION 22,458 23,250 2,942 25,192 26,192 GRAND TOTAL 4 4 4 1 5 145,353 148,688 17,564 165,252 166,252 139 140 DIVISION TITLE AND NUMBER 01-51 Fire Operations ACTIVITY DESCRIPTION The Fire Operations division is responsible for the utilization of facilities, apparatus and equipment necessary to provide fire suppression and rescue activities to the community. The personnel of this Division perform all duties related to providing emergency service to the community. This Division maintains such on-going activities as in-service training, hydrant flow testing, incident pre-planning and facility and equipment maintenance. Personnel in this Division participate in many activities sponsored by other divisions such as fire prevention, emergency medical services and civil defense. GOALS To provide fire and rescue service and minimize the risk and/or hazards to human property loss for the citizens of College Station. OBJECTIVES 1. Maintain all facilities, apparatus, and equipment in a safe and functional condition. 2. Flow test and perform preventive maintenance on 100% of the fire hydrants for College Station. 3 . Continue the incident pre-plan program concentrating on schools, hospitals, nursing homes and other high risk facilities. 4. Continue to provide fire suppression activities which will maintain the current Key Rate credit of 19 for the City of College Station. 5. Provide assistance as required to any agency, civic group or other City department. City of College Station BUDGET SUMMARY FIRE DEPARTMENT FIRE OPERATIONS DIVISION DIVISION NUMBER 01-51 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 1,564 ,129 1,528,165 1,647 ,083 1,647,083 1,647,083 5200 SUPPLIES 25 ,088 23,233 34 ,835 34 ,835 34 ,835 5300 MAINTENANCE : 3,435 3,813 7 ,700 7 ,700 7 ,700 STRUCTURES / GROUNDS 5400 MAINTENANCE : 29 ,126 19 ,705 30 ,250 30 ,250 30,250 EQUIPMENT 5500 SERVICES 48,908 38,606 51 ,135 51,135 51,135 5600 SUNDRY 9 ,372 22,773 18 ,741 18 ,741 18,741 5800 PARKS/CONCESSIONS OPERATING TOTAL 1,680 ,058 1 ,636,295 1 ,789 ,744 1,789 ,744 1 ,789 ,744 6700 LANDS 6800 BUILDINGS / 1 ,130 STRUCTURES 6900 EQUIPMENT 7,520 5,282 198 ,800 198,800 60,998 CAPITAL OUTLAY 8 ,650 5 ,282 198 ,800 198 ,800 60 ,998 TOTAL - GRAND TOTAL 1 ,688 ,708 1 ,641 ,577 1,789 ,744 198 ,800 1,988 ,544 1 ,850 ,742 141 142 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Fire Operations 01-51 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Captain 24 3 3 3 3 92,304 100,672 100,672 100,672 Lieutenant 23 6 6 6 6 169,860 181,692 181,692 181,692 Apparatus Operator 22 0 11 12 12 0 331,421 331,421 331,421 Apparatus Operator 21 12 0 0 0 320,340 0 0 0 Firefighter I 21 15 14 15 15 340,764 342,261 342,261 342,261 Firefighter II 20 18 18 18 18 344,988 358,650 358,650 358,650 TOTAL FULL TIME 54 52 54 54 1,268,256 1,314,696 1,314,696 1,314,696 OTHER 1. Longevity 0 18,708 18,708 18,708 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 23,181 27,446 27,446 27,446 4. Holiday Pay 0 0 0 0 TOTAL OTHER 23,181 46,154 46,154 46,154 TOTAL REGULAR SALARIES 54 52 54 54 1,291,437 1,360,850 1,360,850 1,360,850 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Fire Operations 01-51 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 20,000 30,000 30,000 30,000 2. FICA 92,337 105,204 105,204 105,204 3. Retirement 65,863 76,066 76,066 76,066 4. Workmen's Compensation 16,720 19,883 19,883 19,883 5. Unemployment Compensation 1,000 0 0 0 6. Group Insurance 49,680 55,080 55,080 55,080 7. Standby 17,912 0 0 0 TOTAL OTHER COMPENSATION 263,512 266,233 286,233 286,233 GRAND TOTAL 54 52 54 54 1,554,949 1,647,083 1,647,083 1,647,083 143 144 DIVISION TITLE AND NUMBER 01-52 Fire Prevention ACTIVITY DESCRIPTION The staff of the Fire Prevention Office conducts inspections on businesses and buildings to inform owners or managers of any unsafe conditions (regarding fire safety) that may exist in their building, and assist the owner or manager in correcting such conditions. The Fire Prevention Office investigates all fires, fire injuries, fire deaths, explosions, bombings, bomb threats and any other fire related incident. This office maintains statistics on fire causes and the insured fire losses within the City. All codes adopted by the City of College Station with regard to fire safety are enforced by this office. The Fire Prevention Office provides businesses, schools, and other groups with fire education classes. This Office and the personnel provide security at fire and bomb scenes and also provide the media with information. GOALS To protect the citizens and visitors of College Station from fire losses, fire deaths, injuries and arson. To reduce fire hazards to a minimum and investigate each fire and explosion to its fullest to determine the cause. To educate the staff and public on fire safety. OBJECTIVES 1. Obtain a 95% conviction rate on all arson cases. 2 . Send investigators to as many schools as possible to train them in the detection and conviction of arson and explosions. 3 . Enforce the fire codes of this City and have as many buildings under it's compliance as possible in order to maintain an above average fire credit with the State Board of Insurance. 4 . Inspect all businesses in the City at least twice a year. 5. Provide all City employees with fire safety training as it is requested by the departments. 6. Educate children (from kindergarten through high school) on fire safety as requested and keep the fire death rate at zero for another year through fire education. City of College Station BUDGET SUMMARY FIRE DEPARTMENT FIRE PREVENTION DIVISION DIVISION NUMBER 01-52 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 126,525 144 ,346 165,861 165, 861 165,861 5200 SUPPLIES 10 ,223 7,269 9 ,649 9 ,649 9,649 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 2,468 1,896 3 ,500 3 ,500 3,500 EQUIPMENT 5500 SERVICES 4 ,712 3,045 4 ,050 4,050 4,050 . 5600 SUNDRY 2,195 2,617 2,225 2,225 2,225 5800 PARKS/CONCESSIONS OPERATING TOTAL 146,123 159 ,173 185,285 185,285 185 ,285 6 700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 990 10 ,068 1 ,150 1,150 CAPITAL OUTLAY 990 10 ,068 1 ,150 1,150 TOTAL GRAND TOTAL 147,113 169 ,241 185 ,285 1 ,150 186,435 185 ,285 145 146 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Fire Prevention 01-52 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-69 1988-69 :988-89 1988-89 Assistant Fire Chief/ Fire Marshal 26 1 1 1 1 36,912 38,019 38,019 38,019 Deputy Fire Marshal 24 0 1 1 1 0 33,088 33,088 33,088 Fire Inspector 23 0 2 2 2 0 58,191 58,191 58,191 Deputy Fire Marshal 22 1 0 0 0 28,680 0 0 0 Fire Inspector 21 2 0 0 0 45,132 0 0 0 TOTAL FULL TIME 4 4 4 4 110,724 129,298 129,298 129,298 OTHER 1. Longevity 0 2,292 2,292 2,292 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 1,877 1,677 1,877 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 4,169 4,169 4,169 TOTAL REGULAR SALARIES 4 4 4 4 110,724 133,467 133,467 133,467 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Fire Prevention 01-52 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 6,000 8,000 8,000 8,000 2. FICA 7,917 10,624 10,624 10,624 3. Retirement 5,647 7,681 7,681 7,661 4. Workmen's Compensation 1,434 2,009 2,009 2,009 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 3,680 4,080 4,080 4,080 7. Standby 5,302 0 0 0 TOTAL OTHER COMPENSATION 29,980 32,394 32,394 32,394 GRAND TOTAL 4 4 4 4 140,704 165,861 165,861 165,861 147 148 DIVISION TITLE AND NUMBER 01-53 Emergency Medical Services ACTIVITY DESCRIPTION This Division provides advanced and basic emergency pre-hospital care for the residents of College Station. The Division works with and assists the fire suppression personnel when necessary. The Emergency Medical Service division provides classes on first aid and related topics to local schools and civic groups and provides emergency medical coverage for local events when necessary. GOALS To provide prompt and professional care to the residents of College Station in the case of injury or illness. To improve the community's understanding of the functions and capabilities of Emergency Medical Service. OBJECTIVES 1. Ensure that all EMS personnel acquire and maintain State paramedic certification. 2. Provide the best quality pre-hospital care possible. 3 . Inform the residents of College Station of the importance of by-stander CPR and offer training in skills required. 4 . Work closely with the local medical community to ensure necessary skill levels are met. 5. Continue to work with area hospitals and develop more specialized training programs. 6. Keep open lines of communication with all entities. City of College Station BUDGET SUMMARY FIRE DEPARTMENT EMERGENCY MED SVC DIVISION DIVISION NUMBER 01-53 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 261,883 304 ,325 363,806 363,806 363,806 5200 SUPPLIES 14 ,049 15 ,719 23,030 23,030 23,030 5300 MAINTENANCE : STRUCTURES / GROUND S 5400 MAINTENANCE : 8 ,453 7 ,263 7,000 7 ,000 7,000 EQUIPMENT 5500 SERVICES 9 ,772 10 ,219 12 ,473 12 ,473 12 ,473 5600 SUNDRY 11,799 15 ,659 14 ,653 14 ,653 14 ,653 5800 PARKS/CONCESSIONS OPERATING TOTAL 305 ,956 353,185 420,962 420 ,962 420,962 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 27 ,592 299 137 ,998 137 ,998 50,000 CAPITAL OUTLAY 27 ,592 299 137 ,998 137 ,998 50 ,000 TOTAL =___= _ _ _ _ =_ --GRAND TOTAL 333,548 353 ,484 420 ,962 137 ,998 558 ,960 470 ,962 149 150 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Emergency Medical Services 01-53 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Ambulance Supervisor 25 1 1 1 1 31,836 35,028 35,028 35,028 Paramedic I 21 12 ' 10 12 12 244,968 252,280 252,280 252,280 TOTAL FULL TIME 13 11 13 13 276,804 287,308 287,308 287,308 OTHER 1. Longevity 0 2,632 2,632 2,632 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 3,096 6,589 6,589 6,589 4. Holiday Pay 0 0 0 0 TOTAL OTHER 3,096 9,221 9,221 9,221 TOTAL REGULAR SALARIES 13 11 13 13 279,900 296,529 296,529 296,529 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Fire Emergency Medical Services 01-53 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 3,000 10,000 10,000 10,000 2. FICA 20,013 23,021 23,021 23,021 3. Retirement 14,275 16,645 16,645 16,645 4. Workmen's Compensation 3,624 4,351 4,351 4,351 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 11,960 13,260 13,260 13,260 7. Standby 2,192 0 0 0 TOTAL OTHER COMPENSATION 55,064 67,277 67,277 67,277 GRAND TOTAL 13 11 13 13 334,964 363,806 363,806 363,806 151 152 DIVISION TITLE AND NUMBER 01-60 Capital Improvements ACTIVITY DESCRIPTION The Engineering Administration activity performs the general management functions of the Capital Improvements Department for four divisions: Engineering, Planning, Building, and Community Development. The Administration provides direction and oversight for capital improvements programs, federal, state and local grants, engineering and construction and performs staff administrative functions. The Administration also serves as a liaison between engineering, construction and the citizens. GOALS To provide high quality and professional services to the citizens of College Station in engineering, planning and building inspections. To provide technical support to City departments and other agencies as necessary. OBJECTIVES 1. To provide direction and oversight for Capital Improvements Program. 2 . To upgrade the professional level of each of the fcur divisions: Engineering, Planning, Building Inspection and Community Development. 3. To work cooperatively with other departments to create more effective output for the citizens of the community. City of College Station CAPITAL IMPROV. DEPARTMENT BUDGET ADDIIVISIO, ARY N DIVISION NUMBER 01-60 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 114,100 114,859 127,162 127,162 118,099 5200 SUPPLIES 2 ,872 2,304 8 ,024 8 ,024 8,024 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 1 ,255 ] ,363 1 ,640 1 ,640 1,640 EQUIPMENT 5500 SERVICES 8,511 8,739 13,831 13,831 13,831 5600 SUNDRY 771 902 932 932 932 5800 PARKS/CONCESSIONS OPERATING TOTAL 127 ,509 128,167 151,589 151,589 142,526 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 10 ,313 CAPITAL OUTLAY 10,313 TOTAL =____-_ __- _- _____ __ _ = - - - - - - - - - - - - - - GRAND TOTAL 137 ,822 128,167 151,589 151,589 142,526 153 154 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Administration 01-60 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Capital Improvements Dir. 31 1 1 1 1 52,476 54,050 54,050 54,050 Draftsman 19 1 1 1 .5 15,552 16,019 16,019 8,009 Admin. Secretary 19 1 1 1 1 19,692 20,283 20,283 20,283 Int. Clerk Typist 17 1 1 1 1 14,832 15,277 15,277 15,277 TOTAL FULL TIME 4 4 4 3.5 102,552 105,629 105,629 97,619 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 3,153 3,153 3,153 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 3,153 3,153 3,153 TOTAL REGULAR SALARIES 4 4 4 3.5 102,552 108,782 108,782 100,772 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Administration 01-60 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 0 0 0 2. FICA 7,333 8,170 8,170 7,568 3. Retirement 5,230 5,907 5,907 5,472 4. Workmen's Compensation 154 223 223 207 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 3,680 4,080 4,080 4,080 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 16,397 18,380 18,380 17,327 GRAND TOTAL 4 4 4 3.5 118,949 127,162 127,162 118,099 155 156 DIVISION TITLE AND NUMBER 01-61 Engineering ACTIVITY DESCRIPTION Provides those engineering services required to ensure that both private and publicly funded construction projects within the City are ordered and meet recognized standards of engineering practices; provide engineering design, construction management, and quality control of both the existing and the rapidly expanding infrastructure system of the City; maintain the records, construction documents, status and capacities data for all public infrastructure and disseminate this information upon request; produce, review and maintain engineering studies and reports that form the basis for much of the City's technical support for project planning; provide the services required of the City Engineer in Chapter III, Building Regulations; Chapter IX, Subdivisions; Chapter XII, Zoning; Chapter XIII, Flood Hazard Protection--all of the current City Code of Ordinances; provide professional engineering and technical support for all other City departments and divisions. GOALS To provide the citizens with efficient, effective and professional services in engineering design, construction management, and quality control of both the existing and the rapidly expanding infrastructure system of the City. OBJECTIVES 1. To translate the policy consensus of the City Government into a published document of engineering standards and design criteria which clearly define the technical parameters required. 2 . To promote an efficient and harmonious relationship with the development community. 3 . To ensure that the design intent is closely followed so as to prevent premature deterioration of our system. 4. To continuously educate staff in order to remain up-to-date on new developments in engineering. 5. To consolidate and file all records and information to ensure easy retrieval when answering questions from the public and other City organizations, or when otherwise needed by our staff. City of College Station BUDGET SUMMARY CAPITAL IMPROV. DEPARTMENT ENGINEERING DIVISION DIVISION NUMBER 01-61 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 360 ,773 328,661 380 ,307 25 ,914 406 ,221 394 ,444 5200 SUPPLIES 9 ,371 8 ,788 13,272 620 13,892 13,672 5300 MAINTENANCE : 28,868 25,516 30,000 30,000 30,000 STRUCTURES / GROUNDS 5400 MAINTENANCE : 8 ,159 12,143 10 ,180 500 10 ,680 10 ,680 EQUIPMENT 5500 SERVICES 20 ,144 30 ,790 39 ,820 900 40 ,720 40 ,720 5600 SUNDRY 4,837 4 ,964 4 ,258 4 ,258 4,258 5800 PARKS/CONCESSIONS OPERATING TOTAL 432,152 410,862 477 ,837 27 ,934 505,771 493,774 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 1 ,763 232 47 ,947 47 ,947 34 ,340 CAPITAL OUTLAY 1 ,763 232 47 ,947 47 ,947 34 ,340 TOTAL -__- =_-__--- GRAND TOTAL 433,915 411 ,094 477,837 75,881 553,718 528,114 157 158 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Engineering 01-61 1 2 3 �4U1BER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 City Engineer 28 1 •- 1 1 42,396 43,668 43,668 43,668 Assistant City Engineer 25 1 1 1 1 30,492 33,347 33,347 33,347 Traffic Engineer 25 1 1 1 1 36,816 37,920 37,920 37,920 Graduate Civil Engineer 24 2 1 2 2 50,472 47,574 47,574 47,574 Quality Assurance Inspector 22 1 1 1 1 21,300 21,939 21,939 21,939 Sr. Street Inspector 21 1 1 1 1 23,892 24,609 24,609 24,609 Survey Party Chief 19 1 1 1 1 20,352 20,963 20,963 20,963 Signs Supervisor 19 1 1 1 1 22,008 23,076 23,076 23,076 Instrument Operator 18 1 1 1 1 17,664 19,195 19,195 19,195 Signs Worker 15 1 1 1 1 14,436 15,079 15,079 15,079 Engineer Aide 14 1 0 1 0 9,468 9,085 9,085 0 Traffic Safety Specialist 0 0 0 1 1 0 0 22,000 22,000 22,000 TOTAL FULL TIME 12 10 12 1 12 289,296 296,455 22,000 318,455 309,370 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 9,120 9,120 9,120 9,120 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Engineering 01-61 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 2,789 6,604 6,604 6,604 4. Holiday Pay 0 0 0 0 TOTAL OTHER 11,909 15,724 0 15,724 15,724 TOTAL REGULAR SALARIES 12 10 12 1 12 301,205 312,179 22,000 334,179 325,094 Other Compensation 1. Overtime 2,500 2,500 0 2,500 2,500 2. FICA 21,536 23,633 1,652 25,285 24,603 3. Retirement 15,361 16,592 1,197 17,789 17,296 4. Workmen's Compensation 15,465 13,163 45 13,208 12,711 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 11,040 12,240 1,020 13,260 12,240 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 65,902 68,128 3,914 72,042 69,350 GRAND TOTAL 12 10 12 1 12 367,107 380,307 25,914 406,221 394,444 159 160 DIVISION TITLE AND NUMBER 01-62 Planning ACTIVITY DESCRIPTION Provide long and short range city planning functions for the City Council, Planning and Zoning Commission, City Manager and City Divisions. Maintain an ongoing comprehensive planning program. Coordinate review of subdivision plats, zone change requests, site plans and development proposals. Provide professional and technical services to the Planning and Zoning Commission, the Zoning Commission, the Zoning Board of Adjustment and the City Council. Provide administrative services to the Planning and Zoning Commission and the Zoning board of Adjustment. Provide information and assistance to citizens, builders, developers and other individuals, groups or agencies. Represent the City through membership on the Metropolitan Planning Organization Technical Committee and in regional planning activities. GOALS To establish and maintain an effective, efficient planning program, providing for the orderly growth and development of the City. To provide assistance to the City Council and Planning and Zoning Commission in their implementation of the City's long range plan. To provide effective and efficient administration of •subdivision and zoning ordinances. OBJECTIVES 1. To prepare, monitor and maintain long range comprehensive development plans. 2 . To expand and maintain existing demographic, economic and land use data files. 3 . To provide responsible advice and assistance to the City Council, Planning and Zoning Commission, and Zoning Board of Adjustment. 4 . To monitor ordinances and review procedures to identify problems and areas for improvement. 5. To assist other City Divisions in short range or project oriented planning efforts. 6. To facilitate citizen participation through responsive assistance and information. 7. To facilitate preparation of development proposals, plats, etc. through responsive assistance and information. City of College Station BUDGET SUMMARY CAPITAL IMPROV. DEPARTMENT PLANNING DIVISION DIVISION NUMBER 01-62 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 194 ,956 160 ,284 160,595 160 ,595 160,595 5200 SUPPLIES 4 ,545 2,944 5,234 5,234 5,234 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 854 590 1,275 1 ,275 1 ,275 EQUIPMENT 5500 SERVICES 13 ,308 14 ,298 17 ,669 17,669 17 ,669 5600 SUNDRY 3,339 2,622 3,501 3,501 3,501 5800 PARKS/CONCESSIONS OPERATING TOTAL 217,002 180 ,738 188 ,274 188,274 188,274 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT CAPITAL OUTLAY GRAND TOTAL 217 ,002 180 ,738 188,274 188,274 188,274 161 162 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Planning 01-62 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Director of Planning 28 1 1 1 1 38,220 39,367 39,367 39,367 Senior Planner 25 0 1 1 1 0 30,653 30,653 30,653 Senior Planner 24 1 0 0 0 28,380 0 0 0 Planning Assistant 22 1 0 1 1 28,116 19,344 19,344 19,344 Assistant to Zoning Official 20 1 1 1 1 21,504 22,149 22,149 22,149 Planning Technician 19 1 1 1 1 18,672 19,232 19,232 19,232 TOTAL FULL TIME 5 4 5 5 134,892 130,745 130,745 130,745 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 2,735 2,735 2,735 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 2,735 2,735 2,735 TOTAL REGULAR SALARIES 5 4 5 5 134,892 133,480 133,480 133,480 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Planning 01-62 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 1,000 1,350 1,350 1,350 2. FICA 9,645 10,847 10,847 10,847 3. Retirement 6,880 7,844 7,844 7,844 4. Workmen's Compensation 1,617 1,974 1,974 1,974 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 4,600 5,100 5,100 5,100 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 23,742 27,115 27,115 27,115 GRAND TOTAL 5 4 5 5 158,634 160,595 160,595 160,595 163 164 DIVISION TITLE AND NUMBER 01-63 Building Inspection ACTIVITY DESCRIPTION The Building Department is responsible for Public Safety, Health and General Welfare through the enforcement of the Standard Building Code, the Standard Mechanical Code and the National Electric Code. The enforcement of these codes provides for structural stability, sanitation, adequate light, ventilation and safety to life/property from fires and other hazards incidental to the construction, alteration, repair, removal, demolition and occupancy of buildings, structures or premises. GOALS To ensure that all buildings being constructed, reconstructed, altered, or repaired meet the minimum standards set forth by the Building Code, Plumbing Code, Mechanical Code, and the Electric Code. To provide for structural stability, sanitation, safety and adequate light in all buildings through the enforcement of these codes. OBJECTIVES 1. To provide all requested inspections within 8 working hours. 2 . To maintain high quality and a reasonable number of inspections per day. 3 . To work cooperatively with other departments to create more effective output for the citizens of the community. 4 . To improve cross training of all inspectors. 5. To enhance public relations with the community and contractors. City of College Station BUDGET SUMMARY CAPITAL IMPROV. DEPARTMENT BLDG. INSPECTION DIVISION DIVISION NUMBER 01-63 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 289 ,052 256 ,164 216,066 21b ,Ubb lb / ,t521 5200 SUPPLIES 7 ,388 4 ,671 6,928 6 ,928 6,928 5300 MAINTENANCE : 6,838 4,876 STRUCTURES / GROUNDS 5400 MAINTENANCE : 7,143 4,829 3,585 3,585 3,585 EQUIPMENT 5500 SERVICES 14 ,973 15,210 17,117 17 ,117 17,117 5600 SUNDRY 5 ,283 4 ,101 3,892 3,892 3,892 5800 PARKS/CONCESSIONS OPERATING TOTAL 330,677 289,851 247,588 247,588 219 ,343 6700 LANDS 6800 BUILDINGS / 338 STRUCTURES 6900 EQUIPMENT 1,316 11,800 11,800 11,800 CAPITAL OUTLAY 1 ,316 338 11 ,800 11 ,800 11 ,800 TOTAL GRAND TOTAL 331,993 290 ,189 247 ,588 11,800 259 ,388 231,143 165 166 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Building Inspection 01-63 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Building Official 27 1 1 1 1 35,220 36,450 36,450 36,450 Plans Checker 22 1 1 1 1 22,452 23,126 23,126 23,126 Building Operations Manager 22 1 0 0 0 28,752 0 0 0 Senior Electrical Inspector 21 1 1 1 1 27,432 28,255 28,255 28,255 Building Inspector 21 1 1 1 1 22,452 23,126 23,126 23,126 Senior Plumbing Inspector 21 1 0 1 0 22,992 22,992 22,992 0 Electrical Inspector 20 1 0 0 0 21,456 0 0 0 Plumbing Inspector 20 1 1 1 1 21,564 22,211 22,211 22,211 Senior Account Clerk 18 1 1 1 1 18,540 19,096 19,096 19,096 Janitor II 16 1 0 0 0 13,332 0 0 0 Janitor 14 1 0 0 0 10,152 0 0 0 TOTAL FULL TIME 11 6 7 6 244,344 175,256 175,256 152,264 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Building Inspection 01-63 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 648 3,861 3,861 3,861 4. Holiday Pay 0 0 0 0 TOTAL OTHER 648 3,861 3,861 3,861 TOTAL REGULAR SALARIES 11 6 7 6 244,992 179,117 179,117 156,125 Other Compensation 1. Overtime 0 0 0 0 2. FICA 17,517 13,452 13,452 11,725 3. Retirement 12,495 9,726 9,726 8,478 4. Workmen's Compensation 8,791 6,631 6,631 5,373 5. Unemployment Compensation 1,000 0 0 0 6. Group Insurance 10,120 7,140 7,140 6,120 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 49,923 36,949 36,949 31,696 GRAND TOTAL 11 6 7 6 294,915 216,066 216,066 187,821 167 168 DIVISION TITLE AND NUMBER 01 -64 Community Development ACTIVITY DESCRIPTION The Community Development division is involved in expanding the operation of assisted housing and neighborhood revitalization programs, developing a diverse funding matrix for the support of housing and development activities, and increasing participation in supplementary state and federal housing/revitalization programs. The Community Development division also reviews and submits recommendations pertaining to expanded areas of Community Development involvement and responsibility. The division is striving to maintain successful working relationships with grantor agencies and all levels of the real estate and lending community. GOALS To successfully reflect policies of Council and management in the design, administration, and execution of Housing and Community Development Programs. To support comprehensive neighborhood revitalization activities and promote the provision of decent and sanitary housing for persons of lower and moderate income. OBJECTIVES 1. To effectively manage housing and neighborhood revitalization resources, staff and activities. 2 . To increase the impact of housing and neighborhood revitalization programs. 3 . To increase levels of private market participation in housing and neighborhood revitalization financing packages. 4 . To maintain the role of Community Development Office as a liaison to related agencies. 5. To provide responsible and professional advisory services to Council and management. City of College Station BUDGET SUMMARY CAPITAL IMPROV. DEPARTMENT COMMUNITY DEV. DIVISION DIVISION NUMBER 01-64 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 113,109 109 ,269 131,380 131,380 131,380 5200 SUPPLIES 2,779 1,998 2,956 2 ,956 2,956 5300 MAINTENANCE : 321 301 STRUCTURES / GROUNDS 5400 MAINTENANCE : 475 757 1,173 1,173 1,173 EQUIPMENT 5500 SERVICES 20 ,821 18 ,824 20 ,266 20,266 20 ,266 5600 SUNDRY 2,882 1 ,961 3,019 3,019 3,019 5800 PARKS/CONCESSIONS OPEPATING TOTAL 140 ,387 1.33,110 158 ,794 158 ,794 158 ,794 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 575 CAPITAL OUTLAY 575 TOTAL == GRAND TOTAL 140,962 133 ,110 158 ,794 158,794 158,794 169 170 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Community Development 01-64 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Community Dev. Planner 26 1 1 1 1 29,004 29,874 29,874 29,874 Housing Program Coordinator 22 1 1 1 24,420 21,914 21,914 21,914 Community Dev. Program Technician 19 1 1 1 1 16,920 17,428 17,428 17,428 Housing Program Technician 19 1 1 1 1 0 16,019 16,019 16,019 Secretary 18 1 0 0 0 14,196 0 0 0 TOTAL FULL TIME 5 4 4 4 84,540 85,235 85,235 85,235 Part-time Housing Inspector 19 1 1 1 1 17,108 17,910 17,910 17,910 TOTAL PART TIME 1 1 1 1 17,108 17,910 17,910 17,910 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Capital Improvements Community Development 01-64 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 0 2,717 2,717 2,717 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 2,717 2,717 2,717 TOTAL REGULAR SALARIES 6 5 5 5 101,648 105,862 105,862 105,862 Other Compensation 1. Overtime 0 0 0 0 2. FICA 7,268 7,950 7,950 7,950 3. Retirement 5,184 5,749 5,749 5,749 4. Workmen's Compensation 2,964 5,699 5,699 5,699 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 3,680 6,120 6,120 6,120 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 19,096 25,518 25,518 25,518 GRAND TOTAL 6 5 5 5 120,744 131,380 131,380 131,380 171 172 DIVISION TITLE AND NUMBER 01-80 Parks Administration ACTIVITY DESCRIPTION The Parks Administration Division is responsible for the overall supervision of the Parks and Recreation Department, the reservation of all rental facilities, the dissemination of information concerning all programs and special events and the planning, design, and construction of park facilities. GOALS To provide effective supervision to the divisions within the Parks and Recreation Department to help ensure top quality design and development of parks and park facilities. To encourage the use and knowledge of facilities, programs and special events. OBJECTIVES 1. Promote top quality public service orientation through the use of employee training programs conducted on a department wide basis. 2 . Disseminate adequate information concerning all departmental programs and special events through direct utilization of the City Public Information Officer. 3 . Achieve a 22% expenditure/revenue ratio on a departmental basis. 4. Provide timely and accurate fiscal planning with a monthly review of the departmental budget. 5. Market leagues and concession operations as cost saving benefits to users through cost/benefit analysis and surveys. 6. Continue to improve public relations through the use of the departmental public relations program, increased use of the news media, and production and distribution of the annual Parks and Recreation Calendar. 7. Provide support and assistance to the divisions as necessary through the continued use of division head staff meetings and pre-event analysis meetings. City of College Station BUDGET SUMMARY PARKS DEPARTMENT ADMINISTRATION DIVISION DIVISION NUMBER 01-80 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 171 ,058 172 ,683 181,513 19 ,144 200 ,657 200,657 5200 SUPPLIES 5 ,685 5,657 6,062 6,062 6,062 5300 MAINTENANCE : 730 916 600 600 600 STRUCTURES / GROUNDS 5400 MAINTENANCE : 1,833 1 ,346 2,128 2 ,128 2,128 EQUIPMENT 5500 SERVICES 32 ,897 21 ,666 20 ,209 20 ,209 20 ,209 5600 SUNDRY 1 ,622 2,584 2 ,721 2,721 2 ,721 5800 PARKS/CONCESSIONS OPERATING TOTAL 213,825 204 ,852 213,233 19,144 232,377 232,377 6700 LANDS 6800 BUILDINGS / 2 ,346 STRUCTURES 6900 EQUIPMENT 3,888 12 ,800 12 ,800 12,800 CAPITAL OUTLAY 2 ,346 3 ,888 12 ,800 12 ,800 12 ,800 TOTAL == - . _ GRAND TOTAL 216,171 208,740 213,233 31 ,944 245,177 245,177 173 174 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Administration 01-80 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Director of Parks and Recreation 29 1 1 1 1 45,744 47,116 47,116 47,116 Assistant Director Parks & Recreation 26 0 1 1 1 0 35,102 35,102 35,102 Assistant Director Parks & Recreation 25 1 0 0 0 30,000 0 0 0 Parks Planner 21 2 2 2 2 43,980 46,943 46,943 46,943 Admin. Secretary 19 0 C 0 1 1 0 0 16,018 16,018 16,018 Secretary 18 1 1 1 1 14,604 16,315 16,315 16,315 TOTAL FULL TIME 5 5 5 1 6 134,328 145,476 16,018 161,494 145,179 Part-time Drafter 16 .5 .5 .5 .5 5,772 6,390 6,390 6,390 TOTAL PART-TIME .5 .5 .5 0 .5 5,772 6,390 0 6,390 6,390 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Administration 01-80 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 4,156 3,150 3,150 3,150 4. Holiday Pay 0 0 0 0 R , • TOTAL OTHER 4,156 3,150 0 3,150 3,150 TOTAL REGULAR SALARIES 5.5 5.5 5.5 1 6.5 144,256 155,016 16,018 171,034 154,719 Other Compensation 1. Overtime 0 0 0 0 0 2. FICA 10,314 11,642 1,203 12,845 12,845 3. Retirement 7,063 8,417 870 9,287 9,287 4. Workmen's Compensation 218 318 33 351 351 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 4,600 6,120 1,020 7,140 7,140 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 22,195 26,497 3,126 29,623 29,623 GRAND TOTAL 5.5 5.5 5.5 1 6.5 166,451 161,513 19,144 200,657 164,342 175 176 DIVISION TITLE AND NUMBER 01-81 Recreation ACTIVITY DESCRIPTION The Recreation division is responsible for the provision of indoor and outdoor athletic and leisure activities for all ages and interest levels in the community. These activities include, but are not limited to: athletic leagues, sports instruction classes for youth and adult, senior citizen activities, Corporate Challenge, youth activities, fitness series, summer camps, and special activities. This division also provides concessions for the public at all athletic and special events. GOALS To meet the needs and desires of the community in relation to indoor and outdoor athletic and leisure activities for all ages and interest levels. OBJECTIVES 1. Provide athletic programs for youth and adults such as youth basketball and flag football leagues, adult leagues for softball, basketball, volleyball, flag football, and soccer, and a monthly fitness series. 2 . Provide a comprehensive aquatic instruction program for all ages and skill levels through the assorted courses available in that program. 3 . Provide the following leisure activities throughout the year for both individual and family participation: Christmas in the Park, Summer concert Series, Movies in the Park Festival, Folk Festival, After School Recreation Program, Summer Birthday Program, Senior Citizens Spectacular, and Horray for Gray. 4 . Co-sponsor and assist with major tournaments and athletic events. These include regional and state tournaments in softball, track and field, swimming, tennis, basketball, and flag football . 5. Serve all scheduled events with concessions and adjust this service to meet the public need. City of College Station BUDGET SUMMARY PARKS DEPARTMENT RECREATION DIVISION DIVISION NUMBER 01-81 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 191 ,206 209 ,928 220,242 19 ,570 239 ,812 220,242 520C SUPPLIES 27 ,433 25 ,674 30 ,611 30 ,611 30 ,611 53C0 MAINTENANCE : 1,078 140 200 200 200 STRUCTURES / GROUNDS 5400 MAINTENANCE : 2,697 2,436 3,147 3,147 3,147 EQUIPMENT 5500 SERVICES 95 ,057 119 ,683 151 ,780 151 ,780 151 ,780 5600 SUNDRY 15 ,829 14 ,491 10 ,657 10 ,657 10 ,657 5800 PARKS/CONCESSIONS 31 ,656 30 ,316 34 ,400 34 ,400 34,400 OPERATING TOTAL 364,956 402,668 451,037 19 ,570 470,607 451,037 67CC LANDS 6800 BUILDINGS / 5,245 STRUCTURES 6900 EQUIPMENT 535 2,185 CAPITAL OUTLAY 5 ,780 2,185 TOTAL GRAND TOTAL 370 ,736 404,853 451 ,037 19 ,570 470 ,607 451,037 177 178 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Recreation 01-81 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Recreation Superintendent 24 0 _ 1 1 0 25,610 25,610 25,610 Recreation Superintendent 23 1 0 0 0 23,676 0 0 0 Athletic Supervisor 20 1 1 1 1 18,720 21,049 21,049 21,049 Program Supervisor 20 1 1 1 1 17,052 17,564 17,564 17,564 Instruction Supervisor 20 1 1 1 1 21,132 21,766 21,766 21,766 Recreation Supervisor 19 1 0 1 1 21,636 16,019 16,018 32,037 16,019 Assistant Athletic Supervisor 18 1 1 1 1 16,128 16,612 16,612 16,612 TOTAL FULL TIME 6 5 6 6 118,344 118,620 16,018 134,638 118,620 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 58,000 66,300 66,300 66,300 3. Merit 1,282 2,367 2,367 2,367 4. Holiday Pay 0 0 0 0 TOTAL OTHER 59,282 68,667 D 68,667 68,667 TOTAL REGULAR SALARIES 6 5 6 6 177,626 187,287 16,018 203,305 187,287 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Recreation 01-81 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 0 0 0 0 0 2. FICA 12,843 14,666 1,203 15,869 14,666 3. Retirement 6,101 6,570 870 7,440 6,570 4. Workmen's Compensation 3,155 5,599 459 6,058 5,599 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 5,520 6,120 1,020 7,140 6,120 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 27,619 32,955 3,552 36,507 32,955 GRAND TOTAL 6 5 6 6 205,245 220,242 19,570 239,812 220,242 179 180 DIVISION TITLE AND NUMBER 01-82 Aquatics ACTIVITY DESCRIPTION The Aquatics division provides and operates three aquatic facilities for the general public and several special programs. It also offers a variety of programs for the benefit of all citizens by providing passive and active leisure opportunities, fitness programs, and educational activities. The Division also has the responsibility for the operation of the Southwood Tennis Center. The Division is heavily involved in professional development by being a Charter Member of the Texas Public Pool Council and initiator/host of the Texas Super Guard Championship. GOALS To encourage the maximum use of aquatic facilities by providing safe, sanitary and attractive facilities, and by offering a wide variety of educational programs and activities for the entire community. OBJECTIVES 1. Meet or surpass all industry, health and statutory standards as they pertain to facility, staff certification, operational and emergency procedures. 2 . Continue rigorous training and development of the aquatics staff in the prevention and handling of accidents, in public relations, and in aquatic programming. 3 . Conduct special events such as the Biathalons, swim meets, Texas Super Guard Championship, Pool Trout Fish-Out, and assist with the pool birthday party program. 4 . Promote and market the facilities and programs to ensure the community is aware of what is available. City of College Station BUDGET SUMMARY PARKS DEPARTMENT AQUATICS DIVISION DIVISION NUMBER 01-82 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 211,933 183,787 187,663 187 ,663 187 ,663 5200 SUPPLIES 29 ,760 21 ,763 29 ,900 29,900 29 ,900 5300 MAINTENANCE : 10 ,109 15 ,943 8,250 8,250 8 ,250 STRUCTURES / GROUNDS 5400 MAINTENANCE : 4,954 4,692 3,344 3,344 3,344 EQUIPMENT 5500 SERVICES 68 ,988 50,337 59 ,883 59 ,883 59 ,883 5600 SUNDRY 2,204 12,437 12,128 12 ,128 12,128 5800 PARKS/CONCESSIONS OPE11ATING TOTAL 327,948 288,959 301 ,168 301,168 301,1G8 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 734 2,622 CAPITAL OUTLAY 734 2,622 TOTAL GRAND TOTAL 328,682 291 ,581 301 ,168 301 ,168 301 ,168 181 182 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Aquatics 01-82 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPT,RMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Facilities Superintendent 24 0 1 1 1 0 27,081 27,081 27,081 Facilities Superintendent 23 1 0 0 0 25,044 0 0 0 Pool Superv±sor 20 1 1 1 1 17,052 17,564 17,564 17,564 TOTAL FULL TIME 2 2 2 2 42,096 44,645 44,645 44,645 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 119,780 119,780 119,780 119,780 3. Merit 0 1,479 1,479 1,479 4. Holiday Pay 0 0 0 0 TOTAL OTHER 119,780 121,259 121,259 121,259 TOTAL REGULAR SALARIES 2 2 2 2 161,876 1E5,904 165,904 165,904 Other Compensation 1. Overtime 0 0 0 0 2. FICA 11,275 12,459 12,459 12,459 3. Retirement 2,147 2,504 2,504 2,504 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Aquatics 01-82 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 4. Workmen's Compensation 2,770 4,756 4,756 4,756 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 1,840 2,040 2,040 2,040 7. Standby TOTAL OTHER COMPENSATION 18,032 21,759 21,759 21,759 GRAND TOTAL 2 2 2 2 179,908 187,663 187,663 187,663 183 184 DIVISION TITLE AND NUMBER 01-83 Parks Maintenance ACTIVITY DESCRIPTION Due to rapid growth, the 27 member Park Maintenance division has been divided into three districts. Responsibility for the maintenance of over 800 acres of City parkland has been equally divided among three districts. Each district follows a set of standards for routine maintenance of their parks, facilities and equipment. Maintenance responsibilities range from trash removal and trimming parks to upkeep of athletic fields and resources and, finally, to development of new parks and maintenance facilities. GOALS To provide attractive, safe, well maintained parks and park facilities and assist in the production of special events in a manner that satisfies the customers (citizens of College Station, tourists, visitors) . OBJECTIVES 1. Improve park maintenance standards and enforce them through all park districts. 2 . Provide a more comprehensive training program for all employees including a variety of work related areas. 3 . Establish an approach for enhancing an employee's performance and increasing marketability. 4. Provide a safe environment for the park user and park employee via formal inspections, training, etc. 5. Implement a long-term plan for erosion control, poison ivy eradication, and leveling of athletic surfaces. 6. Establish replacement standards for capital items excluding passenger vehicles. City of College Station BUDGET SUMMARY PARKS DEPARTMENT PARKS MAINTENANCE DIVISION DIVISION NUMBER 01-83 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 403,941 416,351 472 ,358 472 ,358 472,358 5200 SUPPLIES 29 ,791 27,647 30,115 30 ,115 30,115 5300 MAINTENANCE : 29 ,953 23,451 35 ,278 35 ,278 35,278 STRUCTURES / GROUNDS 5400 MAINTENANCE : 22 ,215 21 ,472 . 17 ,030 17 ,030 17,030 EQUIPMENT 5500 SERVICLS 46 ,043 47 ,008 51 ,594 51 ,594 51 ,594 5600 SUNDRY 6,908 6,439 5,591 5,591 5,591 5800 PARKS/CONCESSIONS OPERATING TOTAL 538,851 542,368 611,966 611,966 611,96E 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQU3PI"ENT 5 ,909 24 ,589 55 ,650 55 ,650 44,850 CAPITAL OUTLAY 5 ,909 24 ,589 55 ,650 55 ,650 44,850 TOTAL -____ __ ____ . GRAND TOTAL 544 ,760 566 ,957 633 ,96E 5 ,650 667 ,616 656,816 185 186 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Parks Maintenance 01-83 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Parks Superintendent 24 0 1 1 1 0 25,907 25,907 25,907 Parks Superintendent 23 1 C 0 0 23,952 0 0 0 Parks District Supervisor 20 3 3 3 3 59,412 61,194 61,194 61,194 Park Crew Leader 18 6 6 6 6 89,400 89,177 89,177 89,177 Building Attendent 16 2 1 2 2 23,568 23,781 23,781 23,781 Grounds Worker I 15 6 5 6 6 66,240 64,902 64,902 64,902 Light Equipment 15 5 5 5 5 49,563 62,690 62,690 62,690 TOTAL FULL TIME 23 21 23 23 312,135 327,651 327,651 327,651 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 32,500 36,000 36,000 36,000 3. Merit 6,371 9,252 9,252 9,252 4. Holiday Pay 0 0 0 0 TOTAL OTHER 38,871 45,252 45,252 45,252 TOTAL REGULAR SALARIES 23 21 23 23 351,006 372,903 372,903 372,903 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Parks Maintenance 01-83 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 8,200 13,509 13,509 13,509 2. FICA 25,633 29,477 29,477 29,477 3. Retirement 16,244 19,027 19,027 19,027 4. Workmen's Compensation 6,298 11,252 11,252 11,252 5. Unemployment Compensation 3,000 0 0 0 6. Group Insurance 21,160 23,460 23,460 23,460 7. Standby 2,730 2,730 2,730 2,730 TOTAL OTHER COMPENSATION 83,265 99,455 99,455 99,455 GRAND TOTAL 23 21 23 23 434,271 472,358 472,358 472,358 187 188 DIVISION TITLE AND NUMBER 01-84 Forestry ACTIVITY DESCRIPTION The Division is responsible for tree and shrub care on all municipal property. This includes pruning, removal, planting, fertilizing, landscape care, and watering. Arboretum maintenance, mosquito control, and Departmental safety activities are also handled by the Forestry division. GOALS To provide the community with safe, attractive, landscaping and mosquito control throughout the City as well as at the Arboretum. OBJECTIVES 1. Mow and trim the Arboretum every two weeks from Spring to Fall. 2. Remove all dead and diseased trees in a timely manner to avoid safety hazards. 3 . Clean and inspect the Arboretum trails once per week. 4. Complete all street tree work orders from the traffic engineer within 10 days of receipt. 5. Respond to citizens questions and complaints in relation to the care and condition of trees, and breeding sites for mosquitos. 6. Plant and care for trees and shrubs on all municipal property. 7 . Plant flowers in annual beds twice a year to maintain attractive color in key areas. 8 . Continue weekly safety meetings with emphasis on proper equipment use. 9 . Install all outside Christmas decorations in Central Park by November 30, 1988 . City of College Station BUDGET SUMMARY PARKS DEPARTMENT FORESTRY DIVISION DIVISION NUMBER 01-84 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5IUU SALARIES & BENEFITS 99 ,494 J.05 ,I b 114 , /b8 124 , /bb 1:24 , /68 5200 SUPPLIES 10 ,613 10,805 16,209 16,209 16,209 5300 MAINTENANCE : 705 588 1,000 1,000 1,000 STRUCTURES / GROUND S 5400 MAINTENANCE : 2,760 1,740 2,782 2 ,782 2,782 EQUIPMENT 5500 SERVICES 2,500 3,056 4 ,327 4 ,327 4 ,327 5600 SUNDRY 2,964 1,635 1,482 1,482 1,482 5800 PARKS/CONCESSIONS OPERATING TOTAL 119 ,036 123,012 150 ,568 150 ,568 150,568 .-..=====_=- 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 16 ,770 17 ,000 17 ,000 CAPITAL OUTLAY 16,770 17 ,000 17 ,000 TOTAL GRAND TOTAL 1.35 ,806 123,012 150 ,568 17 ,000 167 ,568 150 ,568 189 190 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Forestry 01-84 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Forestry Superintendent 24 0 1 1 1 0 33,570 33,570 33,570 Forestry Superintendent 23 1 0 0 0 31,044 0 0 0 Forestry Supervisor 20 1 1 1 1 18,864 17,564 17,564 17,564 Forestry Worker I 15 1 1 1 1 10,812 12,100 12,100 12,100 Horticulture Worker I 15 2 2 2 2 21,564 21,890 21,890 21,890 TOTAL FULL TIME 5 5 5 5 82,284 85,124 85,124 85,124 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 8,400 13,400 13,400 13,400 3. Merit 1,061 2,963 2,963 2,963 4. Holiday Pay 0 0 0 0 TOTAL OTHER 9,461 16,363 16,363 16,363 TOTAL REGULAR SALARIES 5 5 5 5 91,745 101,487 101,487 101,487 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Forestry 01-84 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 1,750 1,750 1,750 1,750 2. FICA 6,560 7,753 7,753 7,753 3. Retirement 4,251 4,878 4,878 4,878 4. Workmen's Compensation 1,612 2,960 2,960 2,960 5. Unemployment Compensation 1,000 0 0 0 6. Group Insurance 4,600 5,100 5,100 5,100 7. Standby 840 840 840 840 TOTAL OTHER COMPENSATION 20,613 23,281 23,281 23,281 GRAND TOTAL 5 5 5 5 112,358 124,768 124,768 124,768 191 192 DIVISION TITLE AND NUMBER 01-85 Teen Center ACTIVITY DESCRIPTION Shenanigans Teen Center is a special facility of the Parks and Recreation Department for College Station students in the 5th-8th grades. Activities include ping pong, billiards, dancing, board games, video games, television, video movies, and special projects. Operations include working with parents, students, schools, citizen advisory committees, community groups, City staff, City Council, budgets, purchases, policies, maintenance, and building use regulations. The Teen Center is open year round on Friday and Saturday nights and during the school year after school. It serves approximately 17,000 students annually on a repeat basis. GOALS To provide a positive service and an exciting meeting place for students in 5th-8th grades to gather and have supervised entertainment. Students learn responsibility by accepting roles in special projects, following procedures, and working with peers. OBJECTIVES 1. Provide a meeting place and activities for students that are fun and supervised by the best staff to provide services and promote a positive image for the City and community by providing a clean, well maintained, professionally operated facility. 2 . Maintain an effective working relationship with students, parents, school, citizen committees, staff, and public officials by personal commitment, dedication, and loyalty. 3. Provide a close working relationship between the City, community, and visitors to promote goodwill by presenting the best possible innovative special events. City of College Station BUDGET SUMMARY PARKS DEPARTMENT TEEN CENTER DIVISION DIVISION NUMBER 01-85 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 17,337 19 ,471 19,471 19 ,471 5200 SUPPLIES 736 889 1,580 1 ,580 1,580 5300 MAINTENANCE : 598 881 500 500 500 STRUCTURES / GROUNDS 5400 MAINTENANCE : 166 211 358 358 358 BOO1PMENT 5500 SERVICES 20,108 5,257 7,833 7,833 7,833 4 5600 SUNDRY 141 605 578 578 578 5800 PARKS/CONCESSIONS OPERATING TOTAL 21 ,749 25 ,180 30 ,320 30 ,320 30 ,320 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT CAPITAL OUTLAY TOTAL - _ - _-- - : _ GRAND TOTAL 21 ,749 25 ,180 30 ,320 30 ,320 30 ,320 193 194 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Teen Center 01-85 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 TOTAL FULL TIME 0 0 0 0 0 0 0 0 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 16,800 17,500 17,500 17,500 3. Merit 0 0 0 0 4. Holiday Pay 0 C 0 0 TOTAL OTHER 16,800 17,500 17,500 17,500 TOTAL REGULAR SALARIES 0 0 0 0 16,800 17,500 17,500 17,500 Other Compensation 1. Overtime 0 0 0 0 2. FICA 1,323 1,427 1,427 1,427 3. Retirement 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Teen Center 01-85 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 4. Workmen's Compensation 32 544 544 544 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 0 0 0 0 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 1,355 1,971 1,971 1,971 GRAND TOTAL 0 0 0 0 18,155 19,471 19,471 19,471 195 196 DIVISION TITLE AND NUMBER 01-86 Lincoln Center ACTIVITY DESCRIPTION Lincoln Center is a recreation facility as well as a neighborhood community center. Activities include: television, ping-pong, billiards, music, basketball, volleyball and concessions. Special events include: Martin Luther King, Jr. celebration, Juneteenth celebration, various dances for the youth, tax preparation seminars and the commodity distribution point for the Brazos Valley Community Action Agency. Some other activities include: kickball, arts and crafts, baseball and many different games for clients to play. Most of the participants of the activities are low income clients. Some of the families are Housing and Urban Development subsidized. GOALS To provide an activity center for youth and adults through various programs and special activities which are organized and supervised by the staff and assisted by the Lincoln Center Advisory Board. OBJECTIVES 1. Raise funds to provide furnishings and equipment for the Center (done by the Lincoln Center Advisory Board) . 2 . Provide recreational and educational opportunities for those who frequent the facility through broad programming efforts. 3 . Assist local youth by providing opportunities for personal growth and development into healthy and wholesome citizens of the community with the utilization of the Lincoln Center Teen Board. 4 . Help youth set goals for career choices through career counseling and field trips to areas of interest. City of College Station BUDGET SUMMARY PARKS DEPARTMENT LINCOLN CENTER DIVISION DIVISION NUMBER 01-86 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 50,716 57,594 57,594 57,594 5200 SUPPLIES 3,556 4 ,969 4 ,969 4 ,969 5300 MAINTENANCE : 860 750 750 750 STRUCTURES / GROUNDS 5400 MAINTENANCE : 1,544 1,641 1,641 1,641 EQUIPMENT 5500 SERVICES 16,427 16,923 16,923 16,923 5600 SUNDRY 1,307 1,902 1,902 1,902 5800 PARKS/CONCESSIONS OPERATING TOTAL 74 ,410 83,779 83,779 83,779 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT CAPITAL OUTLAY TOTAL GRAND TOTAL 74,410 83,779 83,779 83,779 197 198 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Lincoln Center 01-86 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Center Supervisor 21 1 1 1 1 18,144 18,688 18,688 18,688 TOTAL FULL TIME 1 , 1 1 1 18,144 18,688 18,688 18,688 Part-Time Recreation Asst. 15 1 1 1 1 11,846 12,200 12,200 12,200 TOTAL PART TIME 1 1 1 1 11,846 12,200 12,200 12,200 OTHER 1. Longev:ty 0 0 0 0 2. Seasonal Help & Temporary Help 16,000 16,000 16,000 16,000 3. Merit 0 1,000 1,000 1,000 4. Holiday Pay 0 0 0 0 TOTAL OTHER 16,000 17,000 17,000 17,000 TOTAL REGULAR SALARIES 2 2 2 2 45,990 47,888 47,888 47,888 Other Compensation 1. Overtime 0 0 0 0 2. FICA 3,503 3,596 3,596 3,596 3. Retirement 925 1,677 1,677 1,677 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Lincoln Center 01-86 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 4. Workmen's Compensation 860 1,373 1,373 1,373 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 920 3,060 3,060 3,060 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 6,208 9,706 9,706 9,706 GRAND TOTAL 2 2 2 2 52,198 57,594 57,594 57,594 199 200 DIVISION TITLE AND NUMBER 01-15 Community Center ACTIVITY DESCRIPTION • The Community Center is a special facility of the Parks and Recreation Department and offers equipment and seven rooms ideal for receptions, dances, parties, conventions, meetings, and exhibits. Operations include working with clients, citizen advisory committees, community groups, City staff, City Council, schools, budgets, purchases, maintenance, policies, and building use regulations. The Community Center, a 24,500 square foot facility, is open year round 16-18 hours a day as booked and serves about 60, 000 people annually. GOALS To provide service and a meeting place for a wide spectrum of users from the community and outside the City. To be used for conventions, meetings, seminars, parties, receptions, and exhibits. To promote general goodwill by holding various special events for citizens and visitors. OBJECTIVES 1. Provide top quality staff service and promote a positive image for the City and community by providing a clean, well maintained, professionally operated facility. 2. Maintain an effective working relationship with clients, citizen committees, staff, and public officials by personal commitment, dedication, and loyalty. 3. Provide a close working relationship between the City, the community, and visitors to promote goodwill by presenting the best possible innovative special events. City of College Station BUDGET S UMMARY PARKS DEPARTMENT COMMUNITY CENTER DIVISION DIVISION NUMBER 01-15 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 80,819 83,045 94 ,379 94,379 94 ,379 5200 SUPPLIES 6,544 7,334 9 ,793 9 ,793 9 ,793 5300 MAINTENANCE : 3,621 4 ,963 4 ,900 4 ,900 4 ,900 STRUCTURES / GROUNDS 5400 MAINTENANCE : 2,276 2,184 2,238 2,238 2,238 EQUIPMENT 5500 SERVICES 41,032 31,095 34 ,567 34 ,567 34 ,567 5600 SUNDRY 2,414 11 ,044 6,182 6,182 6,182 5800 PARKS/CONCESSIONS OPERATING TOTAL 136,706 139 ,665 152,059 152,059 152,059 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 1,267 2,188 CAPITAL OUTLAY 1,267 2,188 TOTAL ----- -" GRAND TOTAL 137,973 141,853 152,059 152,059 152,059 201 202 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Community Center 01-15 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Community/Teen Center Supervisor 22 1 1 1 1 21,984 23,669 23,669 23,669 Building Mtn. Sup. 19 1 1 1 1 18,420 18,973 16,973 18,973 Secretary 18 1 1 1 1 15,948 16,426 16,426 16,426 TOTAL FULL TIME 3 3 3 3 56,352 59,068 59,068 59,068 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 14,080 19,824 19,824 19,824 3. Merit 1,998 1,737 1,737 1,737 4. Holiday Pay 0 0 0 0 TOTAL OTHER 16,078 21,561 21,561 21,561 TOTAL REGULAR SALARIES 3 3 3 3 72,430 80,629 80,629 80,629 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Parks Community Center 01-15 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1968-89 1988-69 1988-89 Other Compensation 1. Overtime , . 0 0 0 0 2. FICA 5,179 6,430 6,430 6,430 3. Retirement 2,976 3,301 3,301 3,301 4. Workmen's Compensation 125 959 959 959 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 2,760 3,060 3,060 3,060 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 11,040 13,750 13,750 13,750 GRAND TOTAL 3 3 3 3 83,470 94,379 94,379 94,379 203 UTILITY FUND SUMMARY APPROVED APPROVED FY 1987-88 FY 1988-89 REVENUES: FROM WORKING CAPITAL $487,912 $-0- AVAILABLE FROM REVENUE BOND SINKING FUND -0- 1,000,000 REVENUES 37,942,000 37,676,000 TOTAL $38,429,912 $38,676,000 DISBURSEMENTS: DEPARTMENTAL REQUESTS $26,020,904 $25,972,103 NON-DEPT. TMRS -0- 7,110 DEBT SERVICE 5,096,158 4,758,370 CONTINGENCY 200,000 200,000 TOTAL $31,317,062 $30,937,583 TRANSFERS GENERAL FUND ADMINISTRATION $2,079,973 $1,218,333 GENERAL FUND TAX & EQUITY 4,363,483 4,374,720 UTILITY BILLING -0- 859,219 DEBT SERVICE 669,394 617,037 TOTAL REQUEST $7,112,850 $7,069,309 TOTAL DISBURSEMENTS $38,429,912 $38,006,892 INCREASE IN WORKING CAPITAL $-0- $669,108 204 205 • DEBT SERVICE SCHEDULE OF REQUIREMENTS Utility System Revenue Refunding Bonds, Series 1985 January 15, 1984 - $34,185,000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-89 $2,545,000.00 7.50 $1,154,403.75 $3,699,403.75 $24,285,000.00 8-1-89 1,058,966.25 1,056,966.25 $4,756,370.00 2-1-90 2,465,000.00 7.75 1,058,966.25 3,523,966.25 21,820,000.00 8-1-90 963,447.50 963,447.50 4,487,413.75 2-1-91 2,415,000.00 8.00 963,447.50 3,378,447.50 19,405,000.00 8-1-91 866,847.50 866,847.50 4,245,295.00 2-1-92 2,375,000.00 8.25 866,847.50 3,241,847.50 17,030,000.00 8-1-92 768,878.75 768,878.75 4,010,726.25 2-1-93 2,275,000.00 8.50 768,878.75 3,043,878.75 14,755,000.00 8-1-93 672,191.25 672,191.25 3,716,070.00 2-1-94 2,225,000.00 8.70 672,191.25 2,897,191.25 12,530,000.00 8-1-94 575,403.75 575,403.75 3,472,595.00 2-1-95 2,205,000.00 8.90 575,403.75 2,780,403.75 10,325,000.00 8-1-95 477,261.25 477,281.25 3,257,685.00 2-1-96 2,205,000.00 9.00 477,281.25 2,682,281.25 8,120,000.00 8-1-96 378,056.25 378,056.25 3,060,337.50 2-1-97 2,175,000.00 9.10 378,056.25 2,553,056.25 5,945,000.00 8-1-97 279,093.75 279,093.75 2,832,150.00 2-1-98 2,025,000.00 9.25 279,093.75 2,304,093.75 3,920,000.00 8-1-98 185,437.50 185,437.50 2,489,531.25 2-1-99 1,525,000.00 9.40 185,437.50 1,710,437.50 2,395,000.00 8-1-99 113,762.50 113,762.50 1,824,200.00 2-1-00 1,490,000.00 9.50 113,762.50 1,603,762.50 905,000.00 8-1-00 42,987.50 42,987.50 1,646,750.00 2-1-01 905,000.00 9.50 42,987.50 947,987.50 947,987.50 0.00 UTILITY FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET 02-10-3901 Interest Income $70,504 $70, 000 $124,498 $70,000 02-10-3902 Use of City Forces 6, 031 1, 000 256 1, 000 02-10-3912 Interest - Cert. of Deposit 138,453 100, 000 101,992 475, 000 02-10-4001 Miscellaneous Revenue 39, 694 40, 000 60,488 50, 000 02-10-4101 Sale of Scrap 3, 325 3, 000 4,412 5, 000 02-10-4215 Penalties 332, 193 340, 000 326, 239 340, 000 02-10-4220 Reconnect Fees 19,250 20, 000 26, 695 22,000 02-10-4221 Service Fees 68,404 52, 000 87,402 60,000 SUBTOTAL $677,854 $626, 000 $731,982 $1,023,000 ELECTRIC 02-10-4201 Electric Revenue $26, 922, 043 $31, 575, 000 $28, 055, 317 $29, 500, 000 02-10-4202 Underground Const. Revenue 27, 656 8, 000 -0- 10, 000 02-10-4203 Pole Rental 18,306 18,500 18,381 18,500 02-10-4204 Temporary Service 5,425 4, 500 7,783 5, 000 02-10-4205 Fee/Sales Tax Collected 6, 093 6,000 5,351 5,500 02-10-4214 Security Lights 1,950 2 , 000 2 , 056 2,000 SUBTOTAL $26, 981,473 $31, 614, 000 $28, 088, 888 $29, 541, 000 WATER 02-10-4206 Water Revenue $3 , 115,332 $3, 284, 000 $3, 651, 613 $3,988,000 02-10-4208 Water Taps 36,300 35, 000 48,200 40, 000 SUBTOTAL $3 , 151, 632 $3 , 319, 000 $3 , 699,813 $4, 028, 000 206 207 UTILITY FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET SEWER 02-10-4209 Sewer Revenue $2,290,118 $2 ,365,000 $2,670,689 $3 ,064,000 02-10-4211 Sewer Taps 20,363 18,000 26,238 20,000 SUBTOTAL $2,310,481 $2, 383 , 000 $2, 696,927 $3,084,000 GRAND TOTAL $33, 121,440 $37,942, 000 $35,217, 610 $37, 676,000 UTILITY FUND-SOURCES OF FUNDS FISCAL YEAR 1987-1988 111111l' 1.39% MISCELLANEOUS 8.75% WATER SERVICE 0.26% INTEREST INCOME 6.28% SEWER SERVICE 83.32% lIi. ELECTRIC SERVICE FISCAL YEAR 1988-1989 III. 1.45% MISCELLANEOUS • 10.69% WATER SERVICE 1.26% INTEREST INCOME 78.41$ ELECTRIC SERVICE 8.19% SEWER SERVICE 208 209 UTILITY FUND DEPARTMENTAL EXPENDITURE SUMMARY FISCAL YEAR 1988-1989 APPROVED FY 87-88 APPROVED ACTUAL FY 87-88 ACTUAL FY 1988-1989 DIVISION 1986-1987 BUDGET (12 MONTH) BUDGET UTILITY FUND 99-PUBLIC UTIL. ADMIN. $127,234 $284,694 $237,051 $193 ,759 91-TECHNICAL SVCS. 15,391,545 19,895,199 17,034,548 20,232,563 92-ELEC. DIST./TRANS. 1,634,033 1,830,394 1,551,549 1,399,375 93-WATER PRODUCTION 1, 153,490 1,386,245 1, 195,457 1, 394,927 94-WATER DISTRIBUTION 749,994 810,989 705,709 958,266 95-SEWAGE TREATMENT 992, 090 1, 150, 060 951, 556 1,217,706 96-SEWER COLLECTION 404,287 446,534 373,975 575,507 97-W/S ADMIN. 187, 872 216,789 197, 637 -0- GRAND TOTAL $20, 640,545 $26, 020,904 $22,247,482 $25,972, 103 UTILITY FUND-USES OF FUNDS FISCAL YEAR 1987-1988 SEWER SERVICE 4.15% 18.51$ TRANSFER TO OTHER FUNDS 1111' 5.72% WATER SERVICE 0.52% CONTINGENCY 13.26% DEBT SERVICE 56.53% ELECTRIC SERVICE 1.30% ADMINISTRATION FISCAL YEAR 1988-1989 SEWER SERVICE 4.72% 18.60% TRANSFER TO tTOTHER FUNDS 6.19% WATER SERVICE 0.53% CONTINGENCY 12.52% DEBT SERVICE 56.92% ELECTRIC SERVICE 0.53% ADMINISTRATION 210 211 DIVISION TITLE AND NUMBER 02-99 Utility Administration ACTIVITY DESCRIPTION The Utility Administration division is responsible for the general management functions of the Department of Public Utilities six divisions: Technical Services, Electrical Distribution and Transmission, Water Production, Water Distribution, Wastewater Treatment, and Sewer Collection. GOALS To provide the citizens of College Station with the best utility services at the lowest cost possible under good management practices. OBJECTIVES 1. Provide continuous improvement in productivity, quality of service and performance. 2. Face responsibilities to citizens of College Station in exceeding expectations for service. 3 . Further enhance the employees of each division through continuing technical, safety, and management techniques. 4. Promote professionalism throughout the Department to enhance public image. 5. Build employee morale and confidence in the City of College Station and Department of Public Utilities through positive response to employee concerns. 6. Assure that staff stays current in changes or anticipated legislation, changing technology and performance standards. City of College Station BUDGET SUMMARY UTILITIES DEPARTMENT ADMINISTRATION DIVISION DIVISION NUMBER 02-99 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 87 ,029 116,833 91,018 91,018 91,018 5200 SUPPLIES 1 ,331 1,905 3,679 3,679 3,679 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 781 550 1,267 1,267 1,267 EQUIPMENT 5500 SERVICES 33 ,990 106 ,279 95 ,298 95 ,298 95 ,298 5600 SUNDRY 650 11,094 2,497 2,497 2,497 5800 PARKS/CONCESSIONS OPERATING TOTAL 123,781 236,661 193,759 193,759 193,759 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 3,453 390 CAPITAL OUTLAY 3,453 390 TOTAL GRAND TOTAL 127,234 237,051 193,759 193,759 193,759 212 213 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Administration 02-99 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Public Utilities Director 30 1 1 1 1 56,000 57,680 57,680 57,680 Admin. Secretary 19 1 1 1 1 19,368 19,949 19,949 19,949 Assistant to Director 1 0 0 0 47,292 0 0 0 TOTAL FULL TIME 3 2 2 2 122,660 77,629 77,629 77,629 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 0 1,170 1,170 1,170 4. Holiday Pay 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Administration 02-99 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 TOTAL OTHER 0 1,170 1,170 1,170 TOTAL REGULAR SALARIES 3 2 2 2 122,660 78,799 78,799 78,799 Other Compensation 1. Overtime 0 1,000 1,000 1,000 2. FICA 8,770 5,244 5,244 5,244 3. Retirement 6,256 3,792 3,792 3,792 4. Workmen's Compensation 185 143 143 143 5. Unemployment Compensation 0 0 0 0 6. Group Insurance 2,760 2,040 2,040 2,040 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 17,971 12,219 12,219 12,219 GRAND TOTAL 3 2 2 2 140,631 91,018 91,016 91,018 214 215 DIVISION TITLE AND NUMBER 02-91 Technical Services ACTIVITY DESCRIPTION This Division provides for the maintenance, installation, and repair of the traffic signaling system, electrical power substation, commercial and residential metering, radio and telecommunication system, and dispatch operations for all of the City of College Station departments except Police and Fire. It is also the responsibility of this Division to assist in any special projects involving electrical or electronic equipment. GOALS To convey a sense of dedication, professionalism and pride while effectively providing a responsive contact to the citizens of College Station. The forward moving plan lies in performing any tasks assigned to the Division in a professional, logical, adaptable and efficient manner in order to excel in both the requester's and the Division's expectations. OBJECTIVES 1. Enhance personnel technical skills in the fields of activity through various training courses offered. 2 . Provide a computerized system for control and monitoring of water production and wastewater treatment facilities. 3 . Enhance the operations of the electrical distribution system through Supervisory Control and Data Acquisition (SCADA) in order to provide a more efficient use of electrical power for the citizens of College Station. City of College Station BUDGET SUMMARY UTILITIES DEPARTMENT TECHNICAL SERVICES DIVISION DIVISION NUMBER 02-91 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 418,542 48,851 467,393 467,393 5200 SUPPLIES 570 600 20,419 1,170 21,589 21,589 5300 MAINTENANCE : 9 ,914 5,307 61,200 61,200 61,200 STRUCTURES / GROUNDS 5400 MAINTENANCE : 265 737 17 ,900 17 ,900 17,900 EQUIPMENT 5500 SERVICES 15,345,557 16,928,590 19 ,548,101 400 19 ,548,501 19,548,501 5600 SUNDRY 35,239 92,105 94 ,530 94 ,530 94,530 5800 PARKS/CONCESSIONS OPERATING TOTAL 15,391,545 17 ,027,339 20 ,160 ,692 50 ,421 20 ,211,113 20 ,211,113 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 7,209 21,450 21,450 21,450 CAPITAL OUTLAY 7 ,209 21,450 21,450 21,450 TOTAL GRAND TOTAL 15 ,391 ,545 17 ,034 ,548 20 ,160 ,692 71,871 20 ,232 ,563 20,232,563 216 217 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Technical Services 02-91 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Technical Super 23 0 0 1 0 33,088 33,088 33,088 Senior Dispatcher 21 0 0 1 1 0 19,436 19,436 19,436 Technical Meter Sr. Repairman 19 0 0 1 1 0 21,568 21,568 21,568 Technical Traffic Sr. Repairman 19 0 0 2 2 0 43,136 43,136 43,136 Technical Relay Sr. Repairman 19 0 3 1 1 0 24,942 24,942 24,942 Public Utilities Dispatcher 18 0 0 4 4 0 61,985 61,985 61,985 Secretary 18 0 0 0 1 1 0 0 14,622 14,622 14,622 Elec. Tech. Repair 17 0 0 4 4 0 73,381 73,381 73,381 Sr. Util. Worker 16 0 0 2 2 0 27,514 27,514 27,514 Utilities Worker 15 0 0 2 2 0 22,618 22,618 22,618 Substation/Meter Supervisor 0 0 0 1 1 0 0 24,960 24,960 24,960 TOTAL FULL TIME 0 0 18 2 20 0 327,668 39,582 367,250 367,250 OTHER CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Technical Services 02-91 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 1. Longevity 0 0 0 0 2. Seasonal Help £ Temporary Help 0 0 0 0 3. Merit 0 7,756 7,756 7,756 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 7,756 0 7,756 7,756 TOTAL REGULAR SALARIES 0 0 18 2 20 0 335,424 39,582 375,006 375,006 Other Compensation 1. Overtime 0 10,000 0 10,000 10,000 2. FICA 0 26,315 2,971 29,286 29,286 3. Retirement 0 19,028 2,149 21,177 21,177 4. Workmen's Compensation 0 3,915 2,109 6,024 6,024 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 0 18,360 2,040 20,400 20,400 7. Standby 0 5,500 0 5,500 5,500 TOTAL OTHER COMPENSATION 0 83,118 9,269 92,387 92,387 GRAND TOTAL 0 0 18 2 20 0 418,542 48,851 467,393 467,393 218 219 DIVISION TITLE AND NUMBER 02-92 Electrical Transmission and Distribution ACTIVITY DESCRIPTION The major duties of this Division are to provide the construction of new facilities as required to extend electric service to new consumers and to perform repairs and maintenance as needed to maintain the Electric System in a good and efficient operating order. GOALS To provide a professional, safe, reliable and cost effective level of electric service to the citizens of College Station. OBJECTIVES 1. Complete the power supply study and make a choice on a wholesale power supplier for the City of College Station for the period beyond December 31, 1991. 2. Complete the construction of a 138KV transmission loop feed from the College Station Switch Station to the Highway 30 Substation. 3 . Complete the construction of a new 138KV transmission line extension between the Raintree Subdivision and Green's Prairie Road. Use this circuit as a second distribution feed to the Industrial Park area. 4 . Complete property acquisition for the Green's Prairie Road Substation. 5. Commence right-of-way for construction of the remaining portion of the proposed 138KV transmission loop. 6. Commence field inventory, data assembly and production of new computer digitized detail maps of the Electric System. 7. Commence planning, route selection and right-of-way acquisition of the looped distribution feed to the Northgate area. 8. Develop a policy for the desired street lighting of City streets and begin the installation of street lights in accordance with FY 1988-89 budget allowances. City of College Station BUDGET SUMMARY UTILITIES DEPARTMENT ELECT. DIST./TRANS DIVISION DIVISION NUMBER 02-92 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 834 ,189 870 ,689 680,644 15,992 696,636 696,636 5200 SUPPLIES 80 ,902 114 ,561 97 ,619 570 98 ,189 98,189 5300 MAINTENANCE : 110 ,167 89,418 93,000 93,000 93,000 STRUCTURES / GROUND S 5400 MAINTENANCE : 27,267 30 ,395 24 ,789 24 ,789 24 ,789 EQUIPMENT 5500 SERVICES ., 329 ,110 283,028 300,214 200 300,414 300,414 5600 SUNDRY 19 ,693 24 ,944 22,977 22,977 22,977 5800 PARKS/CONCESSIONS OPERATING TOTAL 1,401,328 1,413,035 1,219 ,243 16,762 1,236,005 1,236,005 6700 LANDS 6800 BUILDINGS / 112,203 70,692 25 ,000 25 ,000 25,000 STRUCTURES 6900 EQUIPMENT 120 ,502 67 ,822 138,370 138,370 138,370 CAPITAL OUTLAY 232,705 138,514 163,370 163,370 163,370 TOTAL GRAND TOTAL 1,634 ,033 1,551,549 1,219 ,243 180 ,132 1,399 ,375 1,399 ,375 220 221 ' CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Electrical Transmission and Distribution 02-92 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Electrical Superintendent 28 1 1 1 1 40,476 36,054 36,054 36,054 Asst. Electrical Superintendent 24 1 ; ' •0 1 1 31,824 30,000 30,000 30,000 Technical Superintendent 23 1 1 0 0 30,204 0 0 0 Maint. / Const. Supervisor 21 1 2 2 2 27,660 54,051 54,051 54,051 Service Supervisor 21 1 1 1 1 28,829 29,689 29,689 29,689 Lineman II 20 4 1 3 3 93,080 75,446 75,446 75,446 Technical Meter Senior Repairman 19 1 1 0 0 19,680 0 0 0 Technical Traffic Senior Repairman 19 2 2 0 0 41,880 0 0 0 Lineman 19 7 8 7 7 143,162 152,300 152,300 152,300 Technical Relay Repairman, Senior 19 1 1 0 0 24,216 0 0 0 Senior Secretary 19 1 1 1 1 15,828 16,019 16,019 16,019 Warehouse Coord. 19 0 1 1 1 0 15,552 15,552 15,552 Pub. Utility Dispatcher 18 4 4 0 0 62,982 0 0 0 Senior Dispatcher 18 0 1 0 0 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Electrical Transmission and Distribution 02-92 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Electric Technical Repairman 17 5 4 0 0 90,108 0 0 0 Equipment Operator II 17 2 2 2 2 25,668 26,735 26,735 26,735 Draftsperson 17 1 1 1 1 12,744 13,126 13,126 13,126 Sr. Utility Worker 16 3 3 1 1 40,068 13,757 13,757 13,757 Utilities Worker 15 6 6 4 67,684 46,314 46,314 46,314 Warehouse Coord. 15 1 0 0 10,982 0 0 0 Electrical Engineer 0 0 1 1 0 30,000 30,000 30,000 Equip. Operator 0 0 0 1 1 0 0 13,126 13,126 13,126 TOTAL FULL TIME 43 41 26 1 27 807,075 539,043 13,126 552,169 552,169 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 9,897 11,020 11,020 11,020 4. Holiday Pay 0 0 0 0 222 223 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Electrical Transmission and Distribution 02-92 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 TOTAL OTHER 9,897 11,020 0 11,020 11,020 TOTAL REGULAR SALARIES 43 41 26 1 27 816,972 550,063 13,126 563,189 563,189 Other Compensation 1. Overtime 17,448 15,000 0 15,000 15,000 2. FICA 58,411 42,684 986 43,670 43,670 3. Retirement 41,666 30,862 713 31,575 31,575 4. Workmen's Compensation 6,352 6,015 147 6,162 6,162 5. Unemployment Compensation 2,000 0 0 0 0 6. Group Insurance 39,560 26,520 1,020 27,540 27,540 7. Standby 10,920 9,500 0 9,500 9,500 TOTAL OTHER COMPENSATION 176,357 130,581 2,866 133,447 133,447 GRAND TOTAL 43 41 26 1 27 993,329 680,644 15,992 696,636 696,636 DIVISION TITLE AND NUMBER 02-93 Water Production ACTIVITY DESCRIPTION Water Production personnel provide for the operation and maintenance of four water wells with a combined capacity of 17. 0 MGD (million gallons per day) , fifteen miles of transmission lines, one transfer pumping station and two high service pumping stations in order to deliver a minimum of 7.0 MGD and a maximum of 12.0 MGD of water to the distribution system. GOALS To continuously deliver potable and palatable water at adequate pressure to all residential, commercial, industrial, and fire-fighting water consumers in the most cost effective manner possible. To properly maintain the water production system in order to protect public health . OBJECTIVES 1. Install the equipment and train the operators to fluoride College Station's water to the optimum level necessary to prevent dental disease. 2. Have every operator certified by the Texas Department of Health, by sending them to approved training classes and seminars. 3 . Provide surveillance of transmission lines and appurtenances 365 days a year. 4. Provide the Texas Department of Health with a monthly report of Water Works Operation by the 10th of each month. 5. Meet standards of the Safe Drinking Act 365 days a year. 6. Inspect wells daily and perform maintenance as required by the governmental agencies. 7 . Stress safety, and to provide first aid and C.P.R. instruction to every person in this Division. 224 225 City of College Station BUDGET SUMMARY UTILITIES DEPARTMENT WATER PRODUCTION DIVISION DIVISION NUMBER 02-93 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 229 ,034 181 ,620 315,213 315,213 315 ,213 5200 SUPPLIES 26,244 29 ,097 41 ,407 41 ,407 41,407 5300 MAINTENANCE : 9 ,993 7,837 37 ,000 37 ,000 37,000 STRUCTURES / GROUNDS 5400 MAINTENANCE : 14,651 32,639 39,753 39 ,753 39 ,753 EQUIPMENT 5500 SERVICES 857,725 924,395 928,493 928,493 928,493 5600 SUNDRY 6,819 15,356 15,761 15,761 15,761 5800 PARKS/CONCESSIONS OPERATING TOTAL 1,144,466 1,190,944 1,377,627 1,377,627 1,377,627 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 9 ,024 4 ,513 17,300 17,300 17,300 CAPITAL OUTLAY 9 ,024 4,513 17 ,300 17,300 17,300 TOTAL GRAND TOTAL 1 ,153,490 1,195 ,457 1,377,627 17,300 1,394 ,927 1,394,927 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Water Production 02-93 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Water/Sewer Superintendent 28 0 0 1 1 0 44,051 44,051 44,051 Assistant Water/ Sewer Supt. 25 0 0 1 1 0 33,323 33,323 33,323 Senior Pump Station Operator 19 1 1 1 1 23,172 23,867 23,867 23,867 Maint. Foreman 19 1 1 1 1 21,384 22,026 22,026 22,026 Senior Secretary 19 0 0 1 1 0 16,019 16,019 16,019 Pump Station Operator #1 18 3 3 3 3 49,317 49,104 49,104 49,104 Pump Station #2 17 4 4 4 4 57,936 58,562 58,562 58,562 TOTAL FULL TIME 9 9 12 12 151,809 246,952 246,952 246,952 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 226 227 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Water Production 02-93 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 1,804 5,759 5,759 5,759 4. Holiday Pay 0 0 0 0 TOTAL OTHER 1,804 5,759 5,759 5,759 TOTAL REGULAR SALARIES 9 9 12 12 153,613 252,711 252,711 252,711 Other Compensation 1. Overtime 7,800 7,800 7,800 7,800 2. FICA 10,983 19,749 19,749 19,749 3. Retirement 7,834 14,280 14,280 14,280 4. Workmen's Compensation 2,706 4,793 4,793 4,793 5. Unemployment Compensation 1,500 0 0 0 6. Group Insurance 8,280 12,240 12,240 12,240 7. Standby 3,640 3,640 3,640 3,640 TOTAL OTHER COMPENSATION 42,743 62,502 62,502 62,502 GRAND TOTAL 9 9 12 12 196,356 315,213 315,213 315,213 DIVISION TITLE AND NUMBER 02-94 Water Distribution ACTIVITY DESCRIPTION Responsibilities of this Division include emergency and scheduled maintenance and construction of the Water Distribution system, which includes service connections, elevated storage facilities and 200 miles of distribution lines. In addition, this Division provides drafting services for Public Utilities operations and support for Water Distribution maintenance personnel. GOALS To provide the public with potable water and top quality services with minimal water line failures and uninterrupted service. OBJECTIVES 1. Provide employees with quality on-the-job training and technical courses necessary to receive Water Works operators certification from the Texas Department of Health. 2 . Provide customer service training to employees and assuring work assignments are performed in a professional manner. 3. Maintain an adequate inventory of supplies to support construction and maintenance activities in a timely manner. 4 . Provide assistance and information to engineers involved in the design and preparation of water line construction documents to ensure proper rehabilitation of the existing system and provide necessary services for future development. 5. To continue a preventative maintenance program for the Water Distribution system. 6. Implement and maintain a mapping program for the Water Distribution system. 7. Continue to provide top quality inspection for construction of water lines and facilities to ensure the City is receiving the best product possible. 228 229 City of College Station BUDGET SUMMARY UTILITIES DEPARTMENT WATER DISTRIBUTION DIVISION DIVISION NUMBER 02-94 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 278,323 296,653 408,854 21,210 430 ,064 430 ,064 5200 SUPPLIES 37 ,961 47,755 55 ,647 800 56,447 56,447 5300 MAINTENANCE : 92,469 44 ,440 82 ,000 82,000 82 ,000 STRUCTURES / GROUNDS 5400 MAINTENANCE : 14,235 14 ,030 27,947 500 28,447 28,447 EQUIPMENT 5500 SERVICES 304 ,762 287,416 320 ,895 250 321 ,145 321,145 5600 SUNDRY 6,369 8,831 9 ,163 9 ,163 9 ,163 5800 PARKS/CONCESSIONS OPERATING TOTAL 734 ,119 699 ,125 904,506 22,760 927,266 927,266 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 15 ,875 6,584 31,000 31,000 31,000 CAPITAL OUTLAY 15 ,875 6,584 31,000 31,000 31,000 TOTAL GRAND TOTAL 749 ,994 705 ,709 904 ,506 53 ,760 958 ,266 958 ,266 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Water Distribution 02-94 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Operations Mgr. 24 0 0 1 1 0 26,549 26,549 26,549 Engineering Asst. 22 1 1 1 1 19,344 19,924 19,924 19,924 Utilities Inspector 21 1 ' " ' 1 1 1 18,144 20,332 20,332 20,332 Senior Foreman 20 1 1 1 1 19,068 19,640 19,640 19,640 Maint. Foreman 19 1 1 1 1 20,484 21,099 21,099 21,099 Utilities Crew Leader 19 2 2 2 2 35,232 37,896 37,896 37,896 Warehouse Coord. 19 0 0 1 1 0 16,019 16,019 16,019 Equip. Operator #2 17 2 2 2 2 31,716 31,728 31,728 31,728 Drafter 17 1 1 1 1 13,848 13,126 13,126 13,126 Sr. Utilities Worker 16 7 5 7 7 99,282 100,561 100,561 100,561 Utilities Worker 15 1 0 1 1 11,002 11,309 11,309 11,309 Sr. Maint. Foreman 0 0 0 1 1 0 0 17,560 17,560 17,560 TOTAL FULL TIME 17 14 19 1 20 268,120 318,183 17,560 335,743 335,743 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 230 231 • CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Water Distribution 02-94 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1986 1988-89 1988-89 1988-89 1968-89 3. Merit 3,811 7,201 7,201 7,201 4. Holiday Pay 0 0 0 0 TOTAL OTHER 3,811 7,201 0 7,201 7,201 TOTAL REGULAR SALARIES 17 14 19 1 20 271,931 325,384 17,560 342,944 342,944 Other Compensation 1. Overtime 12,000 12,600 0 12,600 12,600 2. FICA 19,443 23,063 1,319 24,382 24,382 3. Retirement 13,869 16,675 954 17,629 17,629 4. Workmen's Compensation 4,790 8,332 357 8,689 8,689 5. Unemployment Compensation 1,000 0 0 0 0 6. Group Insurance 15,640 17,340 1,020 18,360 18,360 7. Standby 5,915 5,460 0 5,460 5,460 TOTAL OTHER COMPENSATION 72,657 83,470 3,650 87,120 87,120 GRAND TOTAL 17 14 19 1 20 344,588 408,854 21,210 430,064 430,064 DIVISION TITLE AND NUMBER 02-95 Wastewater Treatment ACTIVITY DESCRIPTION The Wastewater Treatment division provides operation and maintenance of the 9.4 MGD (million gallons per day) treatment plants, grounds, and related facilities, in order to properly treat sewage from the collection system, and dispose of sludge generated by the wastewater treatment plants. The Division provides the best possible treatment to ensure that the receiving streams are free of pollution to maintain marine life and public health. GOALS To provide quality sewage treatment, sludge disposal, and maintenance of the wastewater treatment plant facilities in order to meet all government agency requirements and to protect the public investments. OBJECTIVES 1. Adequately treat a minimum of 6.5 MG or a maximum of 16.0 MG daily. 2. Strive to reduce power cost by taking portions of the treatment plant out of operation during the months the flow is less than normal due to the drop in student population. 3. Completely refurbish two clarifiers with City personnel to extend the life expectancy of the structure. 4 . Provide trained operators to operate the Wastewater Treatment Plant 24 hours a day, 365 days a year. 5. Send operators to approved training seminars in Wastewater Operations in order to secure certification by the Texas Water Commission for every operator. 6. Do the laboratory testing and record preparation necessary to give the Environmental Protection Agency and the Texas Water Commission a discharge monitoring report by the 15th of each month. 7 . Hold monthly safety meetings and provide first aid and C.P.R. instruction to every person in the Division. 232 233 City of College Station BUDGET SUMMARY UTILITIES DEPARTMENT WASTEWATER TREATMEN DIVISION DIVISION NUMBER 02-95 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 364 ,421 354 ,052 436,225 19 ,519 455 ,744 455,744 5200 SUPPLIES 48,521 53,139 66,351 1,600 67,951 67,951 5300 MAINTENANCE : 64 ,836 47,682 71,500 71,500 71,500 STRUCTURES / GROUNDS 5400 MAINTENANCE : 5 ,820 8 ,735 11 ,118 550 11,668 11,668 EQUIPMENT 5500 SERVICES 489 ,750 463 ,157 495 ,532 300 495 ,832 495,832 5600 SUNDRY 4 ,677 19,924 19,461 19,461 19,461 5800 PARKS/CONCESSIONS OPERATING TOTAL 978,025 946,689 1 ,100 ,187 21 ,969 1 ,122 ,156 1 ,122,156 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 14 ,065 4 ,867 95 ,550 95 ,550 95 ,550 CAPITAL OUTLAY 14 ,065 4 ,867 95 ,550 95 ,550 95 ,550 TOTAL GRAND TOTAL 992 ,090 951,556 1,100,187 117,519 1,217,706 1,217,706 • CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Wastewater Treatment 02-95 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Wastewater Treat- ment Plant Supv. 24 1 1 1 1 30,252 31,160 31,160 31,160 Asst. Wastewater Plant Supervisor 20 1 1 1 1 25,500 26,265 26,265 26,265 Senior Wastewater Treatment Plant Operator 19 1 1 1 1 19,008 19,578 19,578 19,578 Maint. Foreman 19 1 1 1 1 17,724 18,256 18,256 18,256 Wastewater Plant Operator #1 18 5 5 5 1 6 85,053 88,362 16,090 104,452 104,452 Lab Technician 17 2 2 2 2 28,848 28,663 28,663 28,663 Wastewater Plant Operator #2 17 5 3 5 5 74,835 76,620 76,620 76,620 Maint. Worker I 17 1 1 1 1 18,768 19,331 19,331 19,331 Wastewater Plant Operator #3 15 2 3 2 2 26,208 34,447 34,447 34,447 TOTAL FULL TIME 19 18 19 1 20 326,196 342,682 16,090 358,772 358,772 OTHER 1. Longevity 0 0 0 0 234 235 • CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Wastewater Treatment 02-95 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 1,897 9,344 9,344 9,344 4. Holiday Pay 0 0 0 0 TOTAL OTHER 1,897 9,344 0 9,344 9,344 TOTAL REGULAR SALARIES 19 18 19 1 20 328,093 352,026 16,090 368,116 368,116 Other Compensation 1. Overtime 6,000 6,000 0 6,000 6,000 2. FICA 23,459 27,161 1,208 28,369 28,369 3. Retirement 16,733 19,639 874 20,513 20,513 4. Workmen's Compensation 6,169 7,359 327 7,686 7,686 5. Unemployment Compensation 1,000 0 0 0 0 6. Group Insurance 17,480 20,400 1,020 21,420 21,420 7. Standby 1,820 3,640 0 3,640 3,640 TOTAL OTHER COMPENSATION 72,661 84,199 3,429 87,628 87,628 GRAND TOTAL 19 18 19 1 20 400,754 436,225 19,519 455,744 455,744 DIVISION TITLE AND NUMBER 02-96 Sewer Collection ACTIVITY DESCRIPTION Responsibilities of this Division include emergency and scheduled maintenance and construction of the Sanitary Sewer Collection System, which includes 200 miles of collection lines, manholes and service connections. GOALS To effectively maintain and improve the Sewer Collection System in order to reduce infiltration and minimize stoppage. To respond immediately to emergency situations and provide the best possible customer service. OBJECTIVES 1. Provide employees with quality on-the-job training and technical courses necessary to receive Sewage Works operators certification from the Texas Water Commission. 2 . Provide customer service training to employees and assure work assignments are performed in a professional manner. 3 . Continue and improve a preventative maintenance program for the Sewer Collection system which includes the purchase and implementation of a pipeline T.V. inspection system to reduce infiltration and minimize stoppage. 4. Provide assistance and information to engineers involved in the design and preparation of sewer line construction documents to ensure proper rehabilitation of the existing system and provide necessary services for future development. 5. Implement and maintain a mapping program for the Sewer Collection system. 6. Maintain an adequate inventory of supplies to support construction and maintenance activities in a timely manner. 7 . Continue to provide top quality inspection for construction of sewer lines and facilities to ensure the City is receiving the best product possible. 236 237 City of College Station BUDGET SUMMARY UTILITIES DEPARTMENT SEWER COLLECTION DIVISION DIVISION NUMBER 02-96 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 286,506 266,945 333,294 19,438 352,732 352,732 5200 SUPPLIES 10 ,777 16,270 22 ,605 800 23,405 23,405 5300 MAINTENANCE : 41 ,623 25,381 60 ,000 60 ,000 60,000 STRUCTURES / GROUNDS 5400 MAINTENANCE : 7,405 13,583 16,201 100 16,301 16,301 EQUIPMENT 5500 SERVICES 20 ,416 28 ,510 50 ,151 250 50 ,401 50 ,401 5600 SUNDRY 7,516 5,138 5,868 5,868 5,868 5800 PARRS/CONCESSIONS OPERATING TOTAL 374 ,243 355 ,827 488 ,119 20,588 508 ,707 508,707 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 30 ,044 18 ,148 66,800 66,800 66,800 CAPITAL OUTLAY 30 ,044 18 ,148 66,800 66,800 66,800 TOTAL GRAND TOTAL 404 ,287 373,975 488 ,119 87,388 575 ,507 575,507 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Sewer Collection 02-96 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Maintenance Super. 24 0 0 1 1 0 29,664 29,664 29,664 Senior Foreman 20 1 1 1 1 19,908 20,505 20,505 20,505 Maint. Foreman 19 1 1 1 1 18,900 17,638 17,638 17,638 Util. Crew Leader 19 2 2 2 1 3 35,568 37,117 16,019 53,136 53,136 Heavy Equipment Operator I I 17 2 2 2 2 32,196 33,162 33,162 33,162 Sr. Utilities Worker 16 6 6 6 6 83,155 86,866 86,866 86,866 Utilities Clerk 16 1 1 1 1 14,124 14,548 14,548 14,548 Utilities Worker 15 1 1 1 1 10,982 11,482 11,482 11,482 TOTAL FULL TIME 14 14 15 1 16 214,833 250,982 16,019 267,001 267,001 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit I 1,701 5,807 5,807 5,807 238 239 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Utilities Sewer Collection 02-96 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 4. Holiday Pay 0 C 0 0 TOTAL OTHER 1,701 5,807 0 5,807 5,807 TOTAL REGULAR SALARIES 14 14 15 1 16 216,534 256,789 16,019 272,808 272,808 Other Compensation 1. Overtime 13,800 13,800 0 13,800 13,800 2. FICA 15,482 20,852 1,203 22,055 22,055 3. Retirement 11,043 15,076 870 15,946 15,946 4. Workmen's Compensation 4,071 5,107 326 5,433 5,433 5. Unemployment Compensation 1,500 0 0 0 0 6. Group Insurance 12,880 15,300 1,020 16,320 16,320 7. Standby 8,645 6,370 0 6,370 6,370 TOTAL OTHER COMPENSATION 67,421 76,505 3,419 79,924 79,924 GRAND TOTAL 14 14 15 1 16 283,955 333,294 19,438 352,732 352,732 SANITATION FUND SUMMARY PROPOSED APPROVED FY 1987-1988 FY 1988-1989 FUND BALANCE AVAILABLE $548,808 $100,000 REVENUES 1,455,000 1,776,000 TOTAL AVAILABLE $2,003,808 $1,876,000 DISBURSEMENTS: DEPARTMENTAL REQUESTS $1,442,916 $1,416,931 BRAZOS BEAUTIFUL REQUEST 8,000 8,000 NON-DEPT. TMRS -0- 2,220 CONTINGENCY 20,000 25,000 TOTAL DISBURSEMENTS $1,470,916 $1,452,151 TRANSFERS: TO GENERAL FUND ADMINISTRATIVE $417,375 $267,438 TO INTERNAL SERVICE FUND-BILLING -0- 25,641 TO GENERAL FUND IN LIEU OF TAX AND EQUITY TRANSFER 115,517 126,449 TOTAL TRANSFER 532,892 419,528 RESERVE FOR LANDFILL CLOSURE $-0- $26,571 RESERVE FOR FUTURE CAPITAL EQUIPMENT REPLACEMENT -0- 15,000 -0- 41,571 TOTAL REQUEST 2,003,808 1,913,250 ADJUSTMENT FOR UNEXPENDED APPROPRIATION -0- (37,465) TOTAL EXPECTED DISBURSEMENTS $2,003,808 $1,875,785 ADDITION TO WORKING CAPITAL $-0- $215 240 241 SANITATION FUND REVENUE ESTIMATES FISCAL YEAR 1988-1989 FY 87-88 APPROVED ESTIMATED APPROVED ACTUAL FY 87-88 ACTUAL FY 88-89 1986-1987 BUDGET (12 MONTH) BUDGET 03-10-3912 Interest - Cert. of Deposit $24,645 $15,000 $4,994 $12,000 03-10-4001 Misc. Revenue 407 -0- 2 12,000 03-10-4301 Commercial Revenue 375,794 370,000 1,247,546 1,502,000 03-10-4302 Residential Revenue 870,625 870,000 -0- -0- 03-10-4303 Drainage Revenue 105,330 105,000 109, 096 140,000 03-10-4304 Landfill Revenue 99,067 95, 000 97,782 110, 000 GRAND TOTAL $1,475, 868 $1,455, 000 $1,459,420 $1,776,000 SANITATION FUND-SOURCES OF FUNDS FISCAL YEAR 1987-1988 5.24% DRAINAGE REVENUE 1' 27.39% NET CHANGE IN 61.88% FUND BALANCE COMMERCIAL & RESIDENTIAL REVENUE i 0.75% INTEREST INCOME 111' 4.74% LANDFILL REVENUE FISCAL YEAR 1988-1989 II 0.64% MISCELLANEOUS REVENUE �LLL 7.46% DRAINAGE REVENUE NET CHANGE IN 5.32% FUND BALANCE 0.64% INTEREST INCOME 5.86% LANDFILL REVENU 8 0.0 7% IIJ COMMERCIAL & RESIDENTIAL . REVENUE 242 243 SANITATION FUND DEPARTMENTAL EXPENDITURE SUMMARY FISCAL YEAR 1988-1989 APPROVED FY 87-88 APPROVED ACTUAL FY 87-88 ACTUAL FY 1988-1989 DIVISION 1986-1987 BUDGET (12 MONTH) BUDGET SANITATION FUND 71-RESIDENTIAL COLL. $709,474 $734,273 $579, 697 $798, 639 72-COMMERCIAL COLL. 156,577 169,282 158, 562 230, 012 73-LANDFILL 181, 172 429,524 512, 378 294, 066 74-DRAINAGE 69, 105 109, 837 89,438 94,214 SF TOTAL $1, 116, 328 $1,442,916 $1,340, 075 $1,416,931 SANITATION FUND-USES OF FUNDS FISCAL YEAR 1987-1988 TRANSFERS TO 26.59% OTHER FUNDS 1.00% CONTINGENCY & 11111I) MISCELLANEOUS BRAZOS BEAUTIFUL 0.40% 4 DRAINAGE 5.48% 7 36.64% RESIDENTIAL COLLECTION LANDFILL 21.44% 8.45% COMMERCIAL COLLECTION FISCAL YEAR 1988-1989 TRANSFERS TO 21.93% _ 3.60% CONTINGENCY & OTHER FUNDS MISCELLANEOUS BRAZOS BEAUTIFUL 0.42% 411 DRAINAGE 4.92% LANDFILL 15.37% 41.74% RESIDENTIAL COLLECTION COMMERCIAL 12.02% COLLECTION 244 245 DIVISION TITLE AND NUMBER 03-71 Residential Collection ACTIVITY DESCRIPTION This Division is responsible for providing collection of residential non-hazardous solid wastes generated within the City for transport to and disposal at the City landfill. GOALS To collect and dispose of solid waste in accordance with the rules and regulations of the Texas Department of Health. To perform special collections of trash, rubbish, and brush as requested. OBJECTIVES 1. Provide a twice weekly collection of household solid wastes placed at the curbside for disposal. 2. Provide same-day pick up of special rubbish as requested on scheduled collection days. 3 . Provide adequate training to all personnel on each critical aspect of the job (lifting, crossing the street safely, operating the compactor, etc. ) . City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT RESIDENTIAL COLLECT DIVISION DIVISION NUMBER 03-71 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 453,586 469 ,528 583 ,069 583 ,069 583,069 5200 SUPPLIES 21,678 24 ,384 33,802 33,802 33,802 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 44 ,192 32,707 . 50,257 50,257 50,257 EQUIPMENT 5500 SERVICES 3,064 14 ,095 13,367 13,367 13,367 5600 SUNDRY 7,658 26,824 24,344 24,344 24 ,344 5800 PARKS/CONCESSIONS OPERATING TOTAL 530 ,178 567 ,538 704,839 704,839 704,839 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 179 ,296 12 ,159 93 ,800 93,800 93,800 CAPITAL OUTLAY 179 ,296 12 ,159 93,800 93 ,800 93,800 TOTAL GRAND TOTAL 709,474 579,697 704,839 93,800 798,639 798,639 246 247 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Residential Collection 03-71 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Solid Waste Supt. 25 0 1 1 1 0 35,535 35,535 35,535 Solid Waste Supt. 22 1 0 0 0 25,680 0 0 0 Solid Waste Foreman 20 0 1 1 1 0 26,450 26,450 26,450 Solid Waste Foreman 18 1 0 0 0 16,644 0 0 0 Truckdriver II 16 1 1 1 1 16,078 11,890 11,890 11,890 Truckdriver I 16 9 9 9 9 117,060 121,622 121,622 121,622 Public Service Worker I 16 18 18 18 18 223,620 227,609 227,609 227,609 TOTAL FULL TIME 30 30 30 30 399,082 423,106 423,106 423,106 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Residential Collection 03-71 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 7,964 11,254 11,254 11,254 4. Holiday Pay 0 17,000 17,000 17,000 TOTAL OTHER 7,964 28,254 28,254 28,254 TOTAL REGULAR SALARIES 30 30 30 30 407,046 451,360 451,360 451,360 Other Compensation 1. Overtime 20,000 3,000 3,000 3,000 2. FICA 29,104 34,122 34,122 34,122 3. Retirement 20,759 24,672 24,672 24,672 4. Workmen's Compensation 23,669 39,315 39,315 39,315 5. Unemployment Compensation 2,000 0 0 0 6. Group Insurance 27,600 30,600 30,600 30,600 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 123,132 131,709 131,709 131,709 GRAND TOTAL 30 30 30 30 530,178 583,069 583,069 583,069 248 249 DIVISION TITLE AND NUMBER 03-72 Commercial Collection ACTIVITY DESCRIPTION This Division is responsible for providing collection of commercial, non-hazardous solid wastes generated within the City for transport to and disposal at the City landfill. GOALS To collect and dispose of solid wastes from area businesses in accordance with rules and regulations of the Texas Department of Health. To perform special collections as requested. OBJECTIVES 1. Provide special collections of extraordinary accumulations of rubbish (students moving out of apartments, etc. ) . 2. Develop a plan by January, 1989 to provide City owned containers to commercial customers. 3 . To provide daily (except Sunday) collection to businesses. City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT COMMERCIAL COLLECT DIVISION DIVISION NUMBER 03-72 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 136,420 129 ,081 149 ,106 22,377 171 ,483 171,483 5200 SUPPLIES 9,218 9,413 12,715 983 13,698 13,698 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 8,071 11,948 15,100 15 ,100 15 ,100 EQUIPMENT 5500 SERVICES 256 250 250 250 5600 SUNDRY 2,612 8,120 7,281 7,281 7,281 5800 PARKS/CONCESSIONS OPERATING TOTAL 156,577 158,562 184 ,202 23 ,610 207,812 207 ,812 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 22,200 22,200 22,200 CAPITAL OUTLAY 22 ,200 22 ,200 22 ,200 TOTAL GRAND TOTAL 156,577 158,562 184 ,202 45,810 230,012 230,012 250 251 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Commercial Collection 03-72 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Truck Driver II 16 2 2 2 2 27,168 29,862 29,862 29,862 Truck Driver I 16 2 2 2 2 28,104 28,947 28,947 28,947 Public Service Worker I 16 4 4 4 4 51,085 52,209 52,209 52,209 Solid Waste Foreman 0 0 0 1 1 0 0 17,564 17,564 17,564 TOTAL FULL TIME 8 8 8 1 9 106,357 111,018 17,564 126,582 128,582 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 3. Merit 1,700 2,898 2,898 2,898 4. Holiday Pay 0 1,300 1,300 1,300 TOTAL OTHER 1,700 4,198 0 4,198 4,198 TOTAL REGULAR SALARIES 8 8 8 1 9 108,057 115,216 17,564 132,780 132,780 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Commercial Collection 03-72 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 2,000 700 0 700 700 2. FICA 7,726 8,706 1,319 10,025 10,025 3. Retirement 5,511 6,294 954 7,248 7,248 4. Workmen's Compensation 6,283 10,030 1,520 11,550 11,550 5. Unemployment Compensation 0 0 0 0 0 6. Group Insurance 7,360 8,160 1,020 9,180 9,180 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 28,880 33,890 4,813 38,703 38,703 GRAND TOTAL 8 8 8 1 9 136,937 149,106 22,377 171,483 171,483 252 253 DIVISION TITLE AND NUMBER 03-73 Landfill ACTIVITY DESCRIPTION This Division is responsible for providing a controlled area of land upon which non-hazardous solid waste, generated and collected within the City, is disposed of in accordance with standards, rules, and regulations established by the Texas Department of Health. Activities include operation of vehicle scales to determine weight of solid waste received, collection of chargeable fees, and recording landfill transactions (tonnage received) for determining the estimated useful life of the landfill . GOALS To dispose of non-hazardous solid waste, generated and collected within the City, in accordance with Texas Department of Health regulations. OBJECTIVES 1. Unload, compact and bury all waste received in a working day before the close of that day. 2 . Remove litter from landfill and from roads having access to the disposal site. 3. Weigh all incoming refuse and pass regular and unscheduled inspections of landfill operations by the Texas Department of Health. 4 . Collect all required fees. City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT LANDFILL DIVISION DIVISION NUMBER 03-73 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 106,084 103,741 111,059 16,541 127 ,600 127,600 5200 SUPPLIES 17 ,973 28 ,304 34 ,396 5 ,133 39 ,529 39,529 5300 MAINTENANCE : 81 2,889 10,500 10,500 10,500 STRUCTURES / GROUNDS 5400 MAINTENANCE : 26 ,574 28,543 38,150 2 ,800 40,950 40 ,950 EQUIPMENT 5500 SERVICES 26 ,428 80 ,960 62 ,500 62,500 62 ,500 5600 SUNDRY 3,863 9 ,725 8,987 8 ,987 8 ,987 5800 PARKS/CONCESSIONS OPERATING TOTAL 181 ,003 254 ,162 265,592 24 ,474 290,066 290 ,066 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 169 258 ,216 4 ,000 4 ,000 4 ,000 CAPITAL OUTLAY 169 258 ,216 4 ,000 4 ,000 4 ,000 TOTAL GRAND TOTAL 181,172 512,378 265,592 28,474 294,066 294,066 254 255 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Landfill 03-73 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Landfill Supt. 23 1 1 1 1 24,086 24,807 24,807 24,807 Heavy Equipment Operator III 19 1 ' : ` ' 1 1 1 21,540 16,019 16,019 16,019 Heavy Equipment 0 Operator II 17 2 2 2 _ 3 26,820 28,527 13,126 41,653 41,653 TOTAL FULL TIME 4 4 4 1 5 72,446 69,353 13,126 82,479 82,479 Part-Time Weigh-In Operator 15 1 1 1 1 14,034 14,808 14,808 14,808 TOTAL PART-TIME 1 1 1 0 1 14,034 14,808 0 14,808 14,808 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help f Temporary Help 0 0 0 0 3. Merit 2,640 2,585 2,585 2,585 4. Holiday Pay 0 1,500 1,500 1,500 TOTAL OTHER 2,640 4,085 0 4,085 4,085 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Landfill 03-73 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 TOTAL REGULAR SALARIES 5 5 5 1 6 89,120 88,246 13,126 101,372 101,372 Other Compensation 1. Overtime 2,000 500 0 500 500 2. FICA 6,372 6,665 986 7,651 7,651 3. Retirement 4,545 4,818 713 5,531 5,531 4. Workmen's Compensation 3,205 4,710 696 5,406 5,406 5. Unemployment Compensation 1,000 0 0 0 0 6. Group Insurance 3,680 6,120 1,020 7,140 7,140 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 20,802 22,813 3,415 26,228 26,228 GRAND TOTAL 5 5 5 1 6 109,922 111,059 16,541 127,600 127,600 256 257 DIVISION TITLE AND NUMBER 03-74 Drainage ACTIVITY DESCRIPTION This Division is responsible for providing minor drainage maintenance to City drainage easements and other maintenance projects as assigned. GOALS To maintain City drainage easements within the municipality's minor tributary collection system and to respond to citizen's complaints relative to minor drainage problems. OBJECTIVES 1. Clear 10,560 feet of drainage ditches. 2 . Develop a drainage ditch planned work program and implement it by October 1, 1989. City of College Station BUDGET SUMMARY PUBLIC SERVICES DEPARTMENT DRAINAGE DIVISION DIVISION NUMBER 03-74 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 57,568 70,899 80,775 80 ,775 80,775 5200 SUPPLIES 7,684 2,117 2,964 2,964 2,964 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 2,057 4 ,941 7,000 7 ,000 7 ,000 EQUIPMENT 5500 SERVICES , , , 5600 SUNDRY 1,796 4 ,281 3,475 3,475 3,475 5800 PARRS/CONCESSIONS OPERATING TOTAL 69 ,105 82,238 94,214 94,214 94,214 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 7,200 CAPITAL OUTLAY 7,200 TOTAL GRAND TOTAL 69 ,105 89 ,438 94 ,214 94 ,214 94 ,214 258 259 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Drainage 03-74 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Heavy Equipment Operator I I I 19 1 1 1 1 16,932 17,440 17,440 17,440 Heavy Equipment Operator I I 17 2 2 2 2 30,588 32,841 32,841 32,841 Truck Driver I 16 1 0 1 1 24,000 11,890 11,890 11,890 TOTAL FULL TIME 4 3 4 4 71,520 62,171 62,171 62,171 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 1,368 1,368 1,368 3. Merit 948 400 400 400 4. Holiday Pay 0 0 0 0 TOTAL OTHER 948 1,768 1,768 1,768 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Public Services Drainage 03-74 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 TOTAL REGULAR SALARIES 4 3 4 4 72,468 63,939 63,939 63,939 Other Compensation 1. Overtime 0 100 100 100 2. FICA 5,181 4,810 4,810 4,810 3. Retirement 3,695 3,477 3,477 3,477 4. Workmen's Compensation 3,434 4,369 4,369 4,369 5. Unemployment Compensation 1,000 0 0 0 6. Group Insurance 4,600 4,080 4,080 4,080 7. Standby 0 0 0 0 TOTAL OTHER COMPENSATION 17,910 16,836 16,836 16,836 GRAND TOTAL 4 3 4 4 90,378 80,775 80,775 80,775 260 UTILITY BILLING FUND SUMMARY APPROVED APPROVED FY 1987-88 FY 1988-89 REVENUES: TRANSFERS: SANITATION FUND $-0- $25,641 UTILITY FUND -0- 859,219 TOTAL $752,668 $884,860 DISBURSEMENTS: DEPARTMENTAL REQUESTS $752,668 $805,642 -0- $1,100 ADMINISTRATIVE TRANSFER -0- 79,218 TOTAL DISBURSEMENTS $752,668 $885,960 ADJUSTMENT FOR UNEXPENDED APPROPRIATIONS -0- (22,473) TOTAL EXPECTED DISBURSEMENTS $752,668 $863,487 ENDING BALANCE $-0- $21,373 261 262 UTILITY BILLING FUND-SOURCES OF FUNDS FISCAL YEAR 1988-1989 /// 2.90%TRANSFER FROM SANITATION FUND 97.10% TRANSFER FROM UTILITY FUND j UTILITY BILLING FUND DEPARTMENTAL EXPENDITURE SUMMARY FISCAL YEAR 1988-1989 APPROVED FY 87-88 APPROVED ACTUAL FY 87-88 ACTUAL FY 1988-1989 DIVISION 1986-1987 BUDGET (12 MONTH) BUDGET 23-UTILITY BILLING $549, 957 $559,948 $540, 586 $615, 059 27-METER SERVICES 157,914 192, 720 180, 479 190, 583 UTIL. BILLING TOTAL $707,871 $752, 668 $721,065 $805, 642 263 264 UTILITY BILLING FUND-USES OF FUNDS FISCAL YEAR 1987-1988 METER SERVICES 25.60% 74.40% UTILITY BILLING FISCAL YEAR 1988-1989 TRANSFERS TO 8.94% OTHER FUNDS 1 21.51% METER SERVICES 69.55% UTILITY BILLING • DIVISION TITLE AND NUMBER 19-23 Utility Billing ACTIVITY DESCRIPTION The Utilities division is responsible for billing, collecting and accounting for all utilities accounts. Strong emphasis is upon positive public relations. GOALS To bill all utility customers electrical, water, sewer and sanitation service and drainage assessment in a timely and accurate manner. To enforce all rules and regulations of the City billing ordinances in a tactful and professional manner. OBJECTIVES 1. Maintain a billing accuracy level of 98% 2 . Provide training to all employees on billing procedures, rates, public relations and meter reading. 3. Hold accounts receivable bad debt to 1% per year. 4. Balance the cashier daily with no errors 95% of the time. 5. Fairly enforce all billing and delinquent cut-off deadlines. 6. Encourage and promote good customer service with the public and other entities to reduce customer complaints. 265 266 City of College Station BUDGET SUMMARY FINANCE DEPARTMENT UTILITY BILLING DIVISION DIVISION NUMBER 19-23 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 462,729 15,919 478,648 478,648 5200 SUPPLIES 60,874 25 60,899 60,899 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 7,339 7,339 7,339 EQUIPMENT 5500 SERVICES 35,706 35 ,706 35 ,706 5600 SUNDRY 3 ,303 3,303 3,303 5800 PARKS/CONCESSIONS OPERATING TOTAL 569 ,951 15,944 585,895 585,895 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 29 ,164 29,164 29,164 CAPITAL OUTLAY 29 ,164 29,164 29,164 TOTAL GRAND TOTAL 569 ,951 45,108 615,059 615,059 • CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Utility Billing 19-23 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Utilities Office Mgr. 27 1 1 1 1 38,772 30,900 30,900 30,900 Utilities Billing Supv. 23 0 1 1 1 0 20,901 20,901 20,901 Util. Coll. Supv. 23 0 1 1 1 0 20,901 20,901 20,901 Utilities Billing Supv. 21 1 0 0 0 25,128 0 0 0 Util. Coll. Supv. 21 1 0 0 0 18,144 0 0 0 Sr. Account Clerk 18 3 3 3 3 52,673 56,065 56,065 56,065 Head Computer Op. 18 1 1 1 1 21,180 21,815 21,815 21,815 Internal Records Coordinator 18 1 1 1 1 17,040 16,648 16,648 16,648 Cust. Serv. Rep. 18 3 3 3 3 45,756 47,129 47,129 47,129 Secretary 18 1 1 1 1 14,196 18,688 18,688 18,688 Intermediate Account Clerk 17 3 3 3 3 44,004 43,656 43,656 43,656 Computer Oper. I 17 2 2 2 2 25,488 27,229 27,229 27,229 Int . Account Clerk / Payroll 17 0 0 0 1 1 0 0 13,127 13,127 13,127 267 268 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Utility Billing 19-23 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Account Clerk 16 4 4 4 4 47,988 49,428 49,428 49,428 Switch Board Oper. 16 1 1 1 1 13,692 14,906 14,906 14,906 TOTAL FULL TIME 22 22 22 1 23 364,061 368,266 13,127 381,393 381,393 Part-Time Account Clerk .5 0 .5 .5 7,000 5,945 5,945 5,945 TOTAL PART 2IME .5 0 .5 0 .5 7,000 5,945 0 5,945 5,945 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 4,000 2,000 2,000 2,000 3. Merit 4,880 7,155 7,155 7,155 4. Holiday Pay 0 0 0 0 TOTAL OTHER 8,880 9,155 0 9,155 9,155 TOTAL REGULAR SALARIES 22.5 22 22.5 1 23.5 379,941 383,366 13,127 396,493 396,493 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Utility Billing 19-23 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 Other Compensation 1. Overtime 4,000 5,000 0 5,000 5,000 2. FICA 27,166 29,016 986 30,002 30,002 3. Retirement 18,816 21,090 759 21,849 21,849 4. Workmen's Compensation 582 797 27 824 824 5. Unemployment Compensation 3,000 0 0 0 0 6. Group Insurance 23,920 23,460 1,020 24,480 24,480 7. Standby 0 0 0 0 0 TOTAL OTHER COMPENSATION 77,484 79,363 2,792 82,155 82,155 GRAND TOTAL 22.5 22 22.5 1 23.5 457,425 462,729 15,919 478,648 478,648 269 270 DIVISION TITLE AND NUMBER 19-27 Meter Services ACTIVITY DESCRIPTION Meter Services is responsible for connection and disconnection of electric and water meters. It is also responsible for monthly reading of these meters. GOALS To provide timely, accurate and professional services to the citizens of College Station in relation to connects, disconnects and the reading of electrical and water meters. OBJECTIVES 1. Complete 800 work orders a day during rush times of May and August. 2. Maintain a meter reading accuracy level of 99%. 3 . Train meter readers initially with lengthy accompaniment on routes by lead reader. Provide continuing training through attendance at training schools for meter tampering and meter installations. 4 . Answer all customer inquiries on policies and procedures of utility billing and rate structure in a professional manner. City of College Station BUDGET SUMMARY FINANCE DEPARTMENT METER SERVICES DIVISION DIVISION NUMBER 19-27 1 2 3 4 5 6 7 8 PROPOSED PROPOSED TOTAL OBJECT ACTUAL ACTUAL BASIC BUDGET SUPPLEMENTAL REQUEST APPROVED GROUP CLASSIFICATION 1986-1987 1987-1988 1988-1989 BUDGET 1988-1989 1988-1989 5100 SALARIES & BENEFITS 160 ,925 160,925 160,925 5200 SUPPLIES 11,055 11,055 11,055 5300 MAINTENANCE : STRUCTURES / GROUNDS 5400 MAINTENANCE : 1 ,754 1,754 1,754 EQUIPMENT 5500 SERVICES 2 ,842 2 ,842 2,842 5600 SUNDRY 2,588 2,588 2,588 5800 PARKS/CONCESSIONS OPERATING TOTAL 179 ,164 179 ,164 179 ,164 6700 LANDS 6800 BUILDINGS / STRUCTURES 6900 EQUIPMENT 11,419 11,419 11,419 CAPITAL OUTLAY 11,419 11,419 11,419 TOTAL GRAND TOTAL 179,164 11,419 190,583 190,583 271 272 CITY OF COLLEGE STATION SALARIES & BENEFITS DEEARTMENT DIVISION DIVISION NUMBER Finance Meter Services 19-27 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1968-89 1988-89 Meter Services Supervisor 22 0 ' ' 1 1 1 0 27,291 27,291 27,291 Meter Services Supervisor 21 1 0 0 0 25,236 0 0 0 Meter Services Representazive 20 1 1 1 1 20,13E 20,740 20,740 20,740 Meter Services Technician 20 1 1 1 1 18,120 18,664 18,664 18,664 Lead Meter Reader 18 1 1 1 1 15,454 15,808 15,808 15,808 Meter Reader 16 3 3 3 3 42,534 42,135 42,135 42,135 TOTAL FULL TIME 7 7 7 '' 121,480 124,638 124,638 124,638 OTHER 1. Longevity 0 0 0 0 2. Seasonal Help & Temporary Help 0 0 0 0 CITY OF COLLEGE STATION SALARIES & BENEFITS DEPARTMENT DIVISION DIVISION NUMBER Finance Meter Services 19-27 1 2 3 NUMBER OF EMPLOYEES 4 5 6 7 8 CURRENT PROPOSED SUPPLE- TOTAL JOB PAY CURRENT CURRENT BUDGET BUDGET MENTAL REQUEST APPROVED CLASSIFICATION GRADE BUDGET ACTUAL REQUEST SUPPLEMENT APPROVED 1987-1988 1988-89 1988-89 1988-89 1988-89 3. Merit 0 4,193 4,193 4,193 4. Holiday Pay 0 0 0 0 TOTAL OTHER 0 4,193 4,193 4,193 TOTAL REGULAR SALARIES 7 7 7 7 121,480 128,631 128,831 128,831 Other Compensation 1. Overtime 6,000 6,000 6,000 6,000 2. FICA 8,686 10,126 10,126 10,126 3. Retirement 6,196 7,322 7,322 7,322 4. Workmen's Compensation 1,200 1,506 1,506 1,506 5. Unemployment Compensation 1,000 0 0 0 6. Group Insurance 6,440 7,140 7,140 7,140 7. Standby 1,100 0 0 0 TOTAL OTHER COMPENSATION 30,622 32,094 32,094 32,094 GRAND TOTAL 7 7 7 7 152,102 160,925 160,925 160,925 273 DEBT SERVICE FUND SUMMARY APPROVED APPROVED FY 1987-88 FY 1988-89 BEGINNING FUND BALANCE $2,100,029 $1,850,000 REVENUES: TAX $3,160,470 $2,538,000 DELINQUENT TAX 0 150,000 UTILITY CONTRIBUTION 669,394 617,037 HOTEL/MOTEL CONTRIBUTION 127,000 76,831 INTEREST EARNINGS 100,000 111,000 INTEREST FROM BONDS 0 150,000 TOTAL REVENUE 4,056,864 3,642,868 TOTAL AVAILABLE $6,156,893 $5,492,868 REQUIREMENTS: BOND PRINCIPAL $1,865,000 $2,130,000 BOND INTEREST 1,865,727 1,693,079 TOTAL BONDS $3,730,727 $3,823,079 CERTIFICATE OF OBLIGATION PRINCIPA 213,820 126,615 CERTIFICATE OF OBLIGATION INTEREST 260,294 67,169 TOTAL CERTIFICATE OF OBLIGATION 474,114 193,784 TOTAL REQUIREMENTS 4,204,841 4,016,863 ENDING FUND BALANCE $1,952,052 $1,476,005 274 275 DEBT SERVICE FUND - SOURCES OF FUNDS FISCAL YEAR 1987-1988 INTEREST INCOME i 2.46% 16.50% UTILITY CONTRIBUTION 3.13% 77.90% HOTEL/MOTEL AD VALOREM TAX CONTRIBUTION REVENUE FISCAL YEAR 1988-1989 7.16% INTEREST INCOME 16.94% • UTILITY CONTRIBUTION 73.79% AD VALOREM TAX 2.11% REVENUE HOTEL/MOTEL CONTRIBUTION DEBT SERVICE FUND - USES OF FUNDS FISCAL YEAR 1987-1988 11.28% CERTIFICATE OF OBLIGATION PRINCIPAL & INTEREST 88.72% GENERAL OBLIGATION BOND PRINCIPAL & INTEREST FISCAL YEAR 1988-1989 4.82% CERTIFICATE OF 95.18% OBLIGATION GENERAL OBLIGATION PRINCIPAL & BOND PRINCIPAL & INTEREST INTEREST 276 277 DEBT SERVICE SUMMARY OF REQUIREMENTS GENERAL OBLIGAT=ON BONDS 1986 - 1989 GENERAL UTILITY HOTEL/MOTEL FUND FUND FUND ISSUE ASSOCIATED ASSOCIATED ASSOCIATED TOTAL 1968 G.O. BONDS PRINCIPAL $45,000 $45,000 1971 G.O. BONDS PRINCIPAL 25,000 $25,000 1976 G.O. BONDS PRINCIPAL 75,000 225,000 $300,000 1976 G.O. BONDS PRINCIPAL 31,500 143,500 $175,000 1978-I G.O. BONDS PRINCIPAL 150,000 $150,000 1978-II G.O. BONDS PRINCIPAL 300,000 $300,000 1984 G.O. BONDS PRINCIPAL 450,000 $450,000 1987 G.O. REFUNDING BONDS PRINCIPAL 569,380 1C,179 5,441 $585,000 1988 G.O. REFUNDING BONDS PRINCIPAL 100,000 $100,000 TOTAL BONDS PRINCIPAL $1,745,880 $378,679 $5,441 $2,130,000 1968 G.O. BONDS INTEREST $13,115 $13,115 1971 G.O. BONDS INTEREST 3,212 3,212 1976 G.O. BONDS INTEREST 32,550 97,650 130,200 1976 G.O. BONDS INTEREST 14,920 67,968 82,888 1978-I G.O. BONDS INTEREST 86,622 86,622 1978-II G.O. BONDS INTEREST 150,500 150,500 1984 G.O. BONDS INTEREST 307,125 307,125 1987 G.O. REFUNDING BONDS INTEREST 668,796 11,956 6,390 687,142 1988 G.O. REFUNDING BONDS INTEREST 232,275 232,275 TOTAL BONDS INTEREST $1,509,115 $177,574 $6,390 $1,693,079 TOTAL BONDS $3,254,995 $556,253 $11,831 $3,823,079 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond ALL SERIES TOTAL DUE PRINCIPAL PRINCIPAL INTEREST EACH AMOUNT FISCAL YEAR AMOUNT AMOUNT FISCAL YEAR OUTSTANDING 1988-1989 $2,130,000.00 $1,683,252.92 $3,813,252.92 $22,525,000.00 1989-1990 2,185,000.00 1,494,391.25 3,679,391.25 20,340,000.00 1990-1991 2,265,000.00 1,332,770.00 3,597,770.00 18,075,000.00 1991-1992 2,275,000.00 1,165,417.50 3,440,417.50 15,800,000.00 1992-1993 2,060,000.00 1,003,548.75 3,063,548.75 13,740,000.00 1993-1994 1,940,000.00 860,765.00 2,800,765.00 11,800,000.00 1994-1995 1,810,000.00 731,870.50 2,541,870.50 9,990,000.00 1995-1996 3,020,000.00 575,370.00 3,595,370.00 6,970,000.00 1996-1997 1,650,000.00 430,940.00 2,080,940.00 5,320,000.00 1997-1998 1,355,000.00 335,462.50 1,690,462.50 3,965,000.00 1998-1999 1,155,000.00 250,120.00 1,405,120.00 2,810,000.00 1999-2000 960,000.00 174,690.00 1,134,690.00 1,850,000.00 2000-2001 470,000.00 122,260.00 592,260.00 1,380,000.00 2001-2002 465,000.00 87,432.50 552,432.50 915,000.00 2002-2003 460,000.00 52,515.00 512,515.00 455,000.00 2003-2004 455,000.00 17,517.50 472,517.50 0.00 278 279 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond, Series 1968 August 1, 1968 - $840,000 $200,000 - City Hall; $140,000 - Fire Station/Police Headquarters; $400,000 - Right of Way Purchase; $100,000 - Street Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-89 $6,557.50 $6,557.50 8-1-89 $45,000.00 4.60 6,557.50 51,557.50 $58,115.00 $235,000.00 2-1-90 5,522.50 5,522.50 8-1-90 45,000.00 4.70 5,522.50 50,522.50 56,045.00 190,000.00 2-1-91 4,465.00 4,465.00 8-1-91 45,000.00 4.70 4,465.00 49,465.00 53,930.00 145,0D0.00 2-1-92 3,407.50 3,407.50 8-1-92 45,000.00 4.70 3,407.50 48,407.50 51,815.00 100,000.00 2-1-93 2,350.00 2,350.00 8-1-93 50,000.00 4.70 2,350.00 52,350.00 54,700.00 50,000.00 2-1-94 1,175.00 1,175.00 8-1-94 50,000.00 4.70 1,175.00 51,175.00 52,350.00 0.00 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond, Series 1971 August 1, 1971 - $500,000 $500,000 - Street and Drainage Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-89 $25,000.00 5.70 $1,962.50 $26,962.50 $50,000.00 8-1-89 1,250.00 1,250.00 $28,212.50 2-1-90 25,000.00 5.00 1,250.00 26,250.00 25,000.00 8-1-90 625.00 625.00 26,875.00 2-1-91 25,000.00 5.00 625.00 25,625.00 25,625.00 0.00 280 281 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond, Series 1976 August 15, 1976 - $5,840,000 $645,000-New Police Station and Warehouse, Maintenance Building and Storage Yard; $260,000-Street Improvements; $360,000-City Hall Addition; $225,000-Park Improvements; $2,400,000-Water System Improvements; $1,950,000-Sewer System Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-89 $300,000.00 5.50 $69,225.00 $369,225.00 $2,400,000.00 8-15-89 60,975.00 60,975.00 $430,200.00 2-15-90 300,000.00 5.25 60,975.00 360,975.00 2,100,000.00 8-15-90 53,100.00 53,100.00 414,075.00 2-15-91 300,000.00 5.40 53,100.00 353,100.00 1,800,000.00 8-15-91 45,000.00 45,000.00 398,100.00 2-15-92 300,000.00 5.50 45,000.00 345,000.00 1,500,000.00 8-15-92 36,750.00 36,750.00 381,750.00 2-15-93 300,000.00 5.50 36,750.00 336,750.00 1,200,000.00 8-15-93 28,500.00 28,500.00 365,250.00 2-15-94 300,000.00 5.50 28,500.00 328,500.00 900,000.00 8-15-94 20,250.00 20,250.00 348,750.00 2-15-95 300,000.00 5.50 20,250.00 320,250.00 600,000.00 8-15-95 12,000.00 12,000.00 332,250.00 2-15-96 300,000.00 4.00 12,000.00 312,000.00 300,000.00 8-15-96 6,000.00 6,000.00 318,000.00 2-:5-97 300,000.00 4.00 6,000.00 306,000.00 306,000.00 0.00 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond, Series 1978 February 1, 1978 - $3,525,000 $110,000-Street Improvements; $325,000-Central Fire Station and Substation; $200,000-Park Improvements; $75,000-Oversided Water Lines; City's Share; $90,000-Oversized Sewer Lines, City's Share; $2,725,000-Electrical System Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-89 $175,000.00 4.70 $43,500.00 $218,500.00 $1,600,000.00 8-1-89 39,387.50 39,387.50 257,887.50 2-1-90 175,000.00 4.70 39,387.50 214,387.50 1,425,000.00 8-1-90 35,275.00 35,275.00 249,662.50 2-1-91 175,000.00 4.80 35,275.00 210,275.00 1,250,000.00 8-1-91 31,075.00 31,075.00 241,350.00 2-1-92 175,000.00 4.80 31,075.00 206,075.00 1,075,000.00 8-1-92 26,875.00 26,875.00 232,950.00 2-1-93 175,000.00 5.00 26,875.00 201,875.00 900,000.00 8-1-93 22,500.00 22,500.00 . 224,375.00 2-1-94 175,000.00 5.00 22,500.00 197,500.00 725,000.00 8-1-94 18,125.00 18,125.00 215,625.00 2-1-95 175,000.00 5.00 18,125.00 193,125.00 550,000.00 8-1-95 13,750.00 13,750.00 206,875.00 2-1-96 175,000.00 5.00 13,750.00 188,750.00 375,000.00 8-1-96 9,375.00 9,375.00 198,125.00 2-1-97 175,000.00 5.00 9,375.00 184,375.00 200,000.00 8-1-97 5,000.00 5,000.00 189,375.00 2-1-98 200,000.00 5.00 5,000.00 205,000.00 205,000.00 0.00 282 283 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond, Series II 1978 May 15, 1978 - $3,020,000 $530,000-Street Improvements; - $1,810,000 Park System; $680,000-Police Station, Fire Station and Warehouse Maintenance Building TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-89 $150,000.00 5.15 $45,242.50 $195,242.50 $1,520,000.00 8-15-89 41,380.00 41,380.00 $236,622.50 2-15-90 150,000.00 5.15 41,380.00 191,380.00 1,370,000.00 8-15-90 37,517.50 37,517.50 226,897.50 2-15-91 150,000.00 5.15• 37,517.50 187,517.50 1,220,000.00 8-15-91 33,655.00 33,655.00 221,172.50 2-15-92 150,000.00 5.30 33,655.00 183,655.00 1,070,000.00 8-15-92 29,680.00 29,680.00 213,335.00 2-15-93 150,000.00 5.30 29,680.00 179,680.00 920,000.00 8-15-93 25,705.00 25,705.00 205,365.00 2-15-94 150,000.00 5.30 25,705.00 175,705.00 770,000.00 8-15-94 21,730.00 21,730.00 197,435.00 2-15-95 150,000.00 5.50 21,730.00 171,730.00 620,000.00 8-15-95 17,605.00 17,605.00 189,335.00 2-15-96 150,000.00 5.50 17,605.00 167,605.00 470,000.00 8-15-96 13,480.00 13,480.00 181,085.00 2-15-97 150,000.00 5.70 13,460.00 163,480.00 320,000.00 8-15-97 9,205.00 9,205.00 172,685.00 2-15-98 150,000.00 5.70 9,205.00 159,205.00 170,000.00 8-15-98 4,930.00 4,930.00 164,135.00 2-15-99 170,000.00 5.80 4,930.00 174,930.00 174,930.00 C.00 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond, Series II 1982 November 15, 1982 - $6,590,000 $3,445,000-Street Improvements; $560,000-Fire Sub-Station; $1,435,000-Park Improvements; $1,150,000-Park Land Purchase TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-89 $300,000.00 11.00 $83,500.00 $383,500.00 $1,475,000.00 8-15-89 67,000.00 67,000.00 $450,500.00 2-15-90 300,000.00 9.10 67,000.00 367,000.00 1,175,000.00 8-15-90 53,350.00 53,350.00 420,350.00 2-15-91 300,000.00 9.00 53,350.00 353,350.00 875,000.00 8-15-91 39,850.00 39,850.00 393,200.00 2-15-92 400,000.00 9.00 39,850.00 439,850.00 475,000.00 8-15-92 21,850.00 21,850.00 461,700.00 2-15-93 475,000.00 9.20 21,850.00 496,850.00 496,850.00 0.00 *Bonds maturing 2-15-94 through 2-15-00 refunded July 30, 1987 284 285 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond, Series 1984 May 1, 1984 - $8,630,000 $700,000-Drainage Improvements; $2,200,000-Police Building; $555,000-Fire Station Renovation; $500,000-Public Services Renovation; $1,150,000-Park Improvements; $3,525,000-Street Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-89 $450,000.00 11.00 $165,937.50 $615,937.50 $2,700,000.00 8-1-89 141,187.50 141,187.50 $757,125.00 2-1-90 450,000.00 11.00 141,187.50 591,187.50 2,250,000.00 8-1-90 116,437.50 116,437.50 707,625.00 2-1-91 450,000.00 11.00 116,437.50 566,437.50 1,800,000.00 8-1-91 91,637.50 91,637.50 658,075.00 2-1-92 450,000.00 11.00 91,637.50 541,637.50 1,350,000.00 8-1-92 66,937.50 66,937.50 608,575.00 2-1-93 450,000.00 10.60 66,937.50 516,937.50 900,000.00 8-1-93 43,087.50 43,087.50 560,025.00 2-1-94 450,000.00 9.50 43,087.50 493,087.50 450,000.00 8-1-94 21,712.50 21,712.50 514,800.00 2-1-95 450,000.00 9.65 21,715.50 471,715.50 471,715.50 0.00 *Bonds maturing 2-1-96 through 2-1-04 refunded July 30, 1987 D8D1 oQay...b SCHEDULE OF REQUIREMENTS General Obligation Refunding Bond, Series 1987 July 30, 1987 - $10,445,000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-89 $585,000.00 5.00 $350,883.75 $935,883.75 $9,795,000.00 8-15-89 336,258.75 336,258.75 1,272,142.50 2-15-90 565,000.00 5.50 336,258.75 901,256.75 9,230,000.00 8-15-90 320,721.25 320,721.25 1,221,980.00 2-15-91 545,000.00 5.75 320,721.25 865,721.25 8,685,000.00 8-15-91 305,052.50 305,052.50 1,170,773.75 2-15-92 455,000.00 6.00 305,052.50 760,052.50 8,230,000.00 8-15-92 291,402.50 291,402.50 1,051,455.00 2-15-93 135,000.00 6.20 291,402.50 426,402.50 8,095,000.00 8-15-93 287,217.50 287,217.50 713,620.00 2-15-94 615,000.00 6.40 287,217.50 902,217.50 7,480,000.00 8-15-94 267,537.50 267,537.50 1,169,755.00 2-15-95 610,000.00 6.60 267,537.50 877,537.50 6,870,000.00 8-15-95 247,407.50 247,407.50 1,124,945.00 2-15-96 1,045,000.00 6.80 247,407.50 1,292,407.50 5,825,000.00 8-15-96 211,877.50 211,877.50 1,504,285.00 2-15-97 1,025,000.00 7.00 211,877.50 1,236,877.50 4,800,000.00 8-15-97 176,002.50 176,002.50 1,412,880.00 2-15-98 1,005,000.00 7.10 176,002.50 1,181,002.50 3,795,000.00 8-15-98 140,325.00 140,325.00 1,321,327.50 2-15-99 985,000.00 7.20 140,325.00 1,125,325.00 2,810,000.00 8-15-99 104,865.00 104,865.00 1,230,190.00 2-15-00 960,000.00 7.30 104,865.00 1,064,865.00 1,850,000.00 8-15-00 69,825.00 69,825.00 1,134,690.00 2-15-01 470,000.00 7.40 69,825.00 539,825.00 1,380,000.00 8-15-01 52,435.00 52,435.00 592,260.00 2-15-02 465,000.00 7.50 52,435.00 517,435.00 915,000.00 8-15-02 34,997.50 34,997.50 552,432.50 2-15-03 460,000.00 7.60 34,997.50 494,997.50 455,000.00 8-15-03 17,517.50 17,517.50 512,515.00 2-15-04 455,000.00 7.70 17,517.50 472,517.50 472,517.50 0.00 286 287 DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Refunding Bond, Series 1988 July 1, 1988 - $2,850,000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 3-1-89 $100,000.00 8.15 $129,441.67 $229,441.67 9-1-89 93,006.25 93,006.25 $322,447.92 $2,750,000.00 3-1-90 175,000.00 8.15 93,006.25 268,006.25 9-1-90 85,875.00 85,875.00 353,881.25 2,575,000.00 3-1-91 275,000.00 8.15 85,875.00 360,875.00 9-1-91 74,668.75 74,668.75 435,543.75 2,300,000.00 3-1-92 300,000.00 7.00 74,668.75 374,668.75 9-1-92 64,168.75 64,168.75 438,837.50 2,000,000.00 3-1-93 325,000.00 6.15 64,168.75 389,168.75 9-1-93 54,175.00 54,175.00 443,343.75 1,675,000.00 3-1-94 200,000.00 6.30 54,175.00 254,175.00 9-1-94 47,875.00 47,875.00 302,050.00 1,475,000.00 3-1-95 125,000.00 6.40 47,875.00 172,875.00 9-1-95 43,875.00 43,875.00 216,750.00 1,350,000.00 3-1-96 1,350,000.00 6.50 43,875.00 1,393,875.00 1,393,875.00 0.00 • DEBT SERVICE SUMMARY OF REQUIREMENTS CERTIFICATES OF OBLIGATION 1988-1989 GENERAL UTILITY HOTEL/MOTEL FUND FUND FUND ASSOCIATED ASSOCIATED ASSOCIATED TOTAL CERTIFICATE OF OBLIGATION #6 Principal 54,369 54,369 CERTIFICATE OF OBLIGATION #7 Principal 46,046 46,046 CERTIFICATE OF OBLIGATION #8 Primipal 26,200 26,200 TOTAL PRINCIPAL $54,369 $26,200 $46,046 $126,615 CERTIFICATE OF OBLIGATION #6 Interest 13,631 13,631 CERTIFICATE OF OBLIGATION #7 Interest 18,954 18,954 CERTIFICATE OF OBLIGATION #8 Interest 34,584 34,584 TOTAL INTEREST $13,631 $34,584 $18,954 $67,169 CERTIFICATES OF OBLIGATION $68,000 $60,784 $65,000 $193,784 288 289 DEBT SERVICE ANNUAL DEBT SERVICE REQUIREMENTS CERTIFICATES OF OBLIGATION ALL SERIES TOTAL DUE PRINCIPAL PRINCIPAL INTEREST EACH AMOUNT FISCAL YEAR AMOUNT AMOUNT FISCAL YEAR OUTSTANDING 1988-1989 $126,614.87 $67,169.13 $193,784.00 $624,615.17 1989-1990 133,694.94 56,945.06 190,640.00 490,920.23 1990-1991 141,306.52 46,189.48 187,496.00 349,613.71 1991-1992 149,491.74 34,860.26 184,352.00 200,121.97 1992-1993 42,921.97 22,911.78 65,833.75 157,200.00 1993-1994 26,200.00 18,864.00 45,064.00 131,C00.00 1994-1995 26,200.00 15,720.00 41,920.00 104,800.00 1995-1996 26,200.00 12,576.0C 38,776.00 78,600.00 1996-1997 26,200.00 9,432.00 35,632.00 52,400.00 1997-1998 26,200.00 6,288.00 32,488.00 26,200.00 1998-1999 26,200.00 3,144.00 29,344.00 0.00 • DEBT SERVICE SCHEDULE OF REQUIREMENTS CERTIFICATE OF OBLIGATION #6 FIRE DEPARTMENT LADDER TRUCK Principal - $440,000.00 - 10 years with interest rate at 60% of the published prime lending rate. ESTIMATED ESTIMATED ESTIMATED ESTIMATED* PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE OUTSTANDING 4-17-89 $54,368.64 9.00% $13,631.36 $68,000.00 198,063.97 4-17-90 57,304.55 9.00% 10,695.45 68,000.00 140,759.42 4-17-91 60,398.99 9.00% 7,601.01 68,000.00 80,360.43 4-17-92 63,660.54 9.00% 4,339.46 68,000.00 16,699.89 4-17-93 16,699.89 9.00% 901.79 17,601.68 0.00 4-17-94 0.00 9.00% 0.00 0.00 0.00 * PRINCIPAL AND INTEREST ESTIMATED ON PRIME RATE OF 9%. 290 291 DEBT SERVICE SCHEDULE OF REQUIREMENTS CERTIFICATE OF OBLIGATION #7 CHAMBER OF COMMERCE BUILDING Principal - $400,000.00 - 10 years with interest rate at 57.5% of the published prime lending rate. ESTIMATED ESTIMATED ESTIMATED ESTIMATED* PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE OUTSTANDING 6-11-89 $46,046.23 9.00% $18,953.77 $65,000.00 $164,551.20 6-11-90 50,190.39 9.00% 14,809.61 65,000.00 114,360.81 6-11-91 54,707.53 9.00% 10,292.47 65,000.00 59,653.28 6-11-92 59,631.20 9.00% 5,368.80 65,000.00 22.08 6-11-93 22.08 9.00% 1.99 24.07 0.00 6-11-94 0.00 9.00% 0.00 0.00 0.00 * PRINCIPAL AND INTEREST ESTIMATED ON PRIME RATE OF 9%. DEBT SERVICE SCHEDULE OF REQUIREMENTS CERTIFICATE OF OBLIGATION 18 UTILITY SERVICE CENTER LAND Principal - $393,000.00 - 15 years with interest rate at 12% per annum. ESTIMATED ESTIMATED ESTIMATED ESTIMATED* PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE OUTSTANDING 6-15-89 $26,200.00 12.00% $34,584.00 $60,784.00 $262,000.00 6-15-90 26,200.00 12.00% 31,440.00 57,640.00 235,600.00 6-15-91 26,200.00 12.00% 28,296.00 54,496.00 209,600.00 6-15-92 26,200.00 12.00% 25,152.00 51,352.00 183,400.00 6-15-93 26,200.00 12.00% 22,008.00 48,208.00 157,200.00 6-15-94 26,200.00 12.00% 18,864.00 45,064.00 131,000.00 6-15-95 26,200.00 12.00% 15,720.00 41,920.00 104,800.00 6-15-96 26,200.00 12.00% 12,576.00 38,776.00 78,600.00 6-15-97 26,200.00 12.00% 9,432.00 35,632.00 52,400.00 6-15-98 26,200.00 12.00% 6,288.00 32,486.00 26,200.00 6-15-99 26,200.00 12.00% 3,144.00 29,344.00 0.00 292 HOTEL/MOTEL FUND SUMMARY APPROVED APPROVED FY 1987-1988 FY 1988-1989 BEGINNING FUND BALANCE $72,265 $0 REVENUES: HOTEL/MOTEL TAX $600,000 $580,000 RENTALS 31,000 40,000 INTEREST 10,000 5,000 CONTINGENT REVENUE -0- 100,000 TOTAL REVENUES 641,000 725,000 TOTAL AVAILABLE $713,265 $725,000 DISBURSEMENTS: COMMUNITY CENTER OPERATIONS $141,877 $152,059 PARKS PROGRAMS & EVENTS 42,000 , 4,0 f 285 DEBT SERVICE 127,000 76,831 $310,877 $269,175 CHAMBER OF COMMERCE CONVENTION & VISITORS BUREAU $217,000 $217,000 ARTS COUNCIL 90,000 90,000 B/CS ATHLETIC FEDERATION 7,500 7,500 JULY 4TH FIREWORKS 3,500 3,500 EASTERWOOD AIRPORT 75,000 -0- 393,000 318,000 CONTINGENCY 9,388 100,000 TOTAL DISBURSEMENTS $713,265 $687,175 ENDING FUND BALANCE $0 $37,825 293 294 HOTEL/MOTEL FUND-SOURCES OF FUNDS FISCAL YEAR 1987-1988 44gilL_ 10.13% NET CHANGE IN FUND BALANCE 84.12% 5.75% HOTEL/MOTEL TAX COMMUNITY CENTER RENTALS & MISCELLANEOUS FISCAL YEAR 1988-1989 13.79% / CONTINGENT REVENUE .111111 80.00% HOTEL/MOTEL TAX 6.21% COMMUNITY CENTER RENTALS & /' MISCELLANEOUS HOTEL/MOTEL FUND-USES OF FUNDS FISCAL YEAR 1987-1988 EASTERWOOD AIRPORT 10.52% 19.89% COMMUNITY CENTER DEBT SERVICE 17.81% 5.89% PARKS PROGRAMS ARTS COUNCIL 12.62% CONTINGENCY & 2.86% 30.42% MISCELLANEOUS CHAMBER OF COMMERCE FISCAL YEAR 1988-1989 DEBT SERVICE 11.18% 22.13% COMMUNITY CENTER ARTS COUNCIL 13.10% 5.86% PARKS PROGRAMS II 16.15% CONTINGENCY & MISCELLANEOUS 41111 31.58% CHAMBER OF COMMERCE 295 GENERAL OBLIGATION BONDS CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1988-1989 SUMMARY FUND BALANCE $5, 500, 000 REVENUES: AUTHORIZED BUT UNISSUED BONDS: PUBLIC SERVICE BUILDING 925, 000 STREET IMPROVEMENTS 1, 600, 000 RIGHT-OF-WAY 700000 EARNINGS ON DEPOSIT 280, 000 $9, 005, 000 1989 CAPITAL PROJECTS: PUBLIC SERVICES BUILDING 1, 422, 000 STREET IMPROVEMENTS 1, 915, 000 R.O.W. DESIGN/ACQUISITION 1, 064, 000 OVERSIZED BRIDGE PARTICIPATION 500, 000 EMERALD FOREST PARK 125, 000 WOLF PEN CREEK - PHASE I 500, 000 MASTER DRAINAGE PLAN 41, 000 WOLF PEN CREEK PLAN 55, 000 CITY HALL RENOVATION 250, 000 FIRE STATION LOCATION STUDY 50, 000 KRENEK TAP BRIDGE REPLACEMENT 37, 000 OVERSIZED STREET PARTICIPATION 300, 000 PARKLAND ACQUISITION 100, 000 ENTRY SIGNS 25,000 SIDEWALK CONSTRUCTION 50, 000 UNOBLIGATED INTEREST 325, 000 TRANSFER TO DEBT SERVICE 150, 000 ADMINISTRATIVE TRANSFER 235,841 TOTAL REQUEST 7, 144,841 ENDING BALANCE 1,860, 159 296 297 GENERAL OBLIGATION BONDS PROJECTS FISCAL YEAR 1988-1989 PUBLIC SERVICE BUILDING $1,422, 000 RENOVATION AND EXPANSION TO FACILITATE MORE EFFICIENT GARAGE OPERATIONS AND FLEET MAINTENANCE STREET IMPROVEMENTS 1,915, 000 STREET RECONSTRUCTION PROJECTS ON PRIORITIZED LIST APPROVED BY COUNCIL AND THE REALIGNMENT OF EMERALD PARKWAY WITH UNDERPASS RIGHT-OF-WAY DESIGN/APPRAISAL 1, 064, 000 DESIGN AND APPRAISAL COST TO BE INCURRED FOR CONSTRUCTION OF OVERPASS AT SOUTHWEST PARKWAY AND 2818 EXTENSION OVERSIZE BRIDGE PARTICIPATION 500,000 CITY'S SHARE OF MAJOR BRIDGE CONSTRUCTION 4 t EMERALD FOREST PARK 125,000 CONSTRUCTION OF NEIGHBORHOOD PARK IN EMERALD FOREST SUBDIVISION WOLFPEN CREEK - PHASE I 500,000 CONSTRUCTIO OF FIRST PARSE OF WOLFPEN CREEK CORRIDOR PARKLAND DRAINAGE PROJECT MASTER DRAINAGE PLAN 41, 000 COMPLETION OF COMPREHENSIVE DRAINAGE PLAN FOR CITY WOLFPEN CREEK PLAN 55,000 COMPLETION OF STUDY ON WOLFPEN CREEK CORRIDOR CITY HALL RENOVATION 250, 000 RENOVATION OF PORTION OF CITY HALL TO ENHANCE CUSTOMER SERVICE FIRE STATION LOCATION STUDY 50,000 ANALYSIS OF THE MANY FACTORS TO BE USED IN DETERMINING THE BEST SITE FOR LOCATION OF FUTURE FIRE STATIONS KRENEK TAP ROAD BRIDGE REPLACEMENT 37, 000 KRENEK TAP ROAD RECONSTRUCTION WILL BE DELAYED BUT BRIDGE GENERAL OBLIGATION BONDS PROJECTS FISCAL YEAR 1988-1989 WILL BE REPLACED THIS YEAR OVERSIZED STREET PARTICIPATION 300, 000 CITY'S SHARE OF STREETS THAT ARE CONSTRUCTED LARGER THAN THE NEEDS OF A PARTICULAR SUBDIVISIQON WHEN DONE AT THE REQUEST OF THE CITY PARKLAND ACQUISITION 100, 000 FUNDS TO ACQUIRE NEIGHBORHOOD PARK SITE ENTRY SIGNS 25,000 FUNDS FOR DESIGN AND CONSTRUCTION OF ENTRYWAY SIGNS INTO COLLEGE STATION SIDEWALK CONSTRUCTION 50,000 CONSTRUCTION OF SIDEWALKS AS A NEED DEVELOPS UNOBLIGATED INTEREST 325, 000 INTEREST EARNED ON PROJECT FUNDS THAT CAN BE UTILIZED AS CONTINGENCY NEEDS ARISE 298 299 UTILITY REVENUE BONDS CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1988-1989 SUMMARY FUND BALANCE $11, 300,000 REVENUES: AUTHORIZED BUT UNISSUED BONDS: SEWER REPLACEMENT 1,000, 000 EARNINGS ON DEPOSIT 420, 000 TOTAL AVAILABLE $12 ,720, 000 1989 CAPITAL PROJECTS: ELECTRICAL DISTRIBUTION 1, 390, 000 COMPUTERIZED MAPPING 350, 000 GREENS PRAIRIE SUABSTATION 920, 000 UTILITY BILLING RENOVATION 150, 000 PUBLIC UTILITIES BUILDING 150,000 UNOBLIGATED INTEREST 250, 000 WATER: OVERSIZED LINES 150, 000 LINCOLN/MUNSON DISTRIBUTION 240, 000 HIGHWAY 6 LINE - DESIGN 30, 000 BRENTWOOD WATERLINE 150, 000 FM 2818 EXTENSION LINE-DESIGN 95, 000 ELEVATED TANK IMPROVEMENTS 50, 000 WELL SITES PURCHASE 80, 000 DOWLING ROAD STA. IMPROVEMENTS 100, 000 UNOBLIGATED INTEREST 250, 000 SEWER: OVERSIZED LINES 150, 000 REPLACEMENT LINES 3, 175, 000 WASTEWATER PLANT IMPROVEMENTS 605, 000 LINE EXTENSIONS 285, 000 UNOBLIGATED INTEREST 200, 000 TRANSFER TO DEBT SERVICE 3, 000, 000 ADMINISTRATIVE TRANSFER 303 , 348 TOTAL REQUEST 12, 073 , 348 ENDING BALANCE $646, 652 UTILITY REVENUE BONDS UTILITY REVENUE BONDS PROJECTS FISCAL YEAR 1988-1989 ELECTRIC PROJECTS ELECTRICAL DISTRIBUTION $1, 390,000 ADDITIONS TO HIGHWAY 30 SUBSTATIONS AND LOOPED TRANSMISSIONS DISTRIBUTION IMPROVEMENTS NORTHGATE LOOP ADDITION GREENS PRAIRIE SUBSTATION 920,000 ENGINEERING AND SITE WORK RIGHT-OF-WAY PURCHASE TRANSMISSION LINE TO GREENS PRAIRIE COMPUTERIZED MAPPING 350, 000 MAPPING AND INVENTORY OF ELECTRICAL SYSTEM UTILITIES BILLING 150, 000 RENOVATION FOR CUSTOMER SERVICE PUBLIC UTILITIES SERVICE CENTER 150, 000 ADDITIONS TO SERVICE AND INVENTORY STORAGE AREAS UNOBLIGATED INTEREST 250, 000 INTEREST EARNED ON PROJECT FUND THAT CAN BE USED AS CONTINGENCY NEEDS ARISE WATER PROJECTS 150, 000 OVERSIZED SEWER LINES CITY'S SHARE OF LARGER SEWER LINES DISTRIBUTION LINES 240, 000 SEBESTA ROAD AND WEST FRONTAGE ROAD HIGHWAY 6 18" LINE BETWEEN WOODCREEK DRIVE AND 30, 000 ROCK PRAIRIE - DESIGN ONLY BRENTWOOD WATERLINE FROM TEXAS AVE. TO EAST BYPASS 150, 000 2818 WATERLINE EXTENSION FROM TEXAS AVE. TO EAST 95, 000 BYPASS - DESIGN ONLY 300 301 UTILITY REVENUE BONDS UTILITY REVENUE BONDS PROJECTS FISCAL YEAR 1988-1989 IMPROVEMENTS TO ELEVATED WATER STORAGE 50, 000 WELL SITE PURCHASE 80,000 ADDITIONAL FOUR SITES FOR FUTURE USE DOWLING ROAD PUMP STATION 100, 000 INSTALLATION OF SECOND ELECTRICAL FEED TO PUMP STATION FOR RELIABILITY UNOBLIGATED INTEREST 250,000 INTEREST EARNED ON PROJECT FUNDS AVAILABLE AS CONTINGENCY NEEDS ARISE SEWER PROJECTS OVERSIZED WATER LINES 150, 000 CITY'S SHARE OF LARGER WATER LINES REPLACEMENT LINES 3, 175,000 REPLACE OR REHABILITATE VARIOUS LINES THAT NEED TO BE LARGER FOR ADEQUATE SERVICE WASTEWATER TREATMENT PLANT IMPROVEMENTS 605, 000 VARIOUS IMPROVEMENTS FOR EFFICIENCY AND LONGEVITY OF PLANT LINE EXTENSIONS 285, 000 PROVIDING SEWER SERVICE TO AREAS ANNEXED UNOBLIGATED INTEREST 200, 000 INTEREST EARNED ON PROJECT FUNDS THAT CAN BE USED AS CONTINGENCY NEED ARISE MANAGEMENT INFORMATION SERVICES CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1988-1989 SUMMARY FUND BALANCE $1, 110, 000 REVENUES: EARNINGS ON DEPOSIT 58,975 TOTAL AVAILABLE $1, 168,975 1989 CAPITAL PROJECTS: OFFICE AUTOMATION 105, 000 FINANCE, PERSONNEL COMPUTER 430, 000 UNAPPROPRIATED INTEREST 58,975 TOTAL REQUEST 593,975 ENDING BALANCE $575, 000 302 303 MANAGEMENT INFORMATION SYSTEMS PROJECTS FISCAL YEAR 1988-1989 OFFICE AUTOMATION $105, 000 SECOND YEAR OF A PLAN TO STANDARDIZE ELECTRONIC OFFICE EQUIPMENT FINANCE AND PERSONNEL COMPUTER 430, 000 PURCHASE HARDWARE AND SOFTWARE TO REPLACE EXISTING FINANCIAL SYSTEM WITH NEW INTEGRATED SYSTEMS. UNAPPROPRIATED INTEREST 58,975 INTEREST EARNED ON PROJECT FUNDS THAT CAN BE UTILIZED AS CONTINGENCY NEEDS ARISE GLOSSARY OF TERMS AD VALOREM TAX: A tax computed from the assessed valuation of land and improvements. APPROPRIATION: An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one year period. BALANCED BUDGET: A budget adopted by the legislative body and authorized by ordinance where the proposed expenditures are equal to or less than the proposed sources of funds. BUDGET: A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of financing it. The "operating budget" is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal o spending limits for the fiscal year. BUDGETARY CONTROL: The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. CAPITAL OUTLAY: An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently identified as an individual unit of property; belongs to one of the following categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of City assets; cost generally exceeds at least $300 does not constitute repair or maintenance; and, is not readily susceptible to loss. CONTINGENCY FUND: A budgetary reserve set aside for emergencies of unforeseen expenditures not otherwise budgeted. DEBT SERVICE FUND: A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation bonds, the sale of which finances long-term capital improvements, such as facilities, streets and drainage, and parks. ENTERPRISE FUND: A fund established to account for operations that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EXPENDITURES: The cost of goods received or services rendered whether cash payments have been made or encumbered FUND: An accounting device established to control receipt and disbursement of income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self-balancing set of accounts. FUND BALANCE: The excess of a fund's current assets over its current liabilities; sometimes called working capital in enterprise funds. A negative fund balance is often referred to as a deficit. GENERAL FUND: The fund used to account for all financial resources except those required to be accounted for in another fund. The General Fund is tax supported. GENERAL OBLIGATION DEBT: Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. INTERNAL SERVICE FUND: A fund used to account for the financing of goods or services provided by one City department to other departments, on a cost-reimbursement basis. OPERATING BUDGET: Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State law. REIMBURSEMENT: Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. REVENUES: All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. 0