HomeMy WebLinkAbout01/31/2017 - Regular Minutes - City Council - Audit Committee CITY OF Co1,1.1-,GF:STATION
Mayor Home of Texas A&M University' Council members
Karl Mooney Jerome Rektorik
Mayor Pro Tem Blanche Brick
Julie Schultz Linda Harvell
City Manager Barry Moore
Kelly Templin James M. Benham
Minutes
CITY COUNCIL AUDIT COMMITTEE
Tuesday, January 31, 2017 at 3:00 PM
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77842
Audit Committee Members Present:
Karl Mooney, Mayor
Jerome Rektorik, Councilmember
Linda Harvell, Councilmember
City Staff:
Ty Elliott, Internal Auditor
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Jeff Kersten, Assistant City Manager
Jeff Capps, Assistant City Manager
Carla Robinson, City Attorney
Mary E. Leonard, Finance Director
Madison Rorschach, Asst City Internal Auditor
Raney Whitwell, Secretary
Regular Agenda Item No. 1 —Call to Order and Announce a Quorum is Present
With a quorum present, the Audit Committee of College Station was called to order by Mayor Karl Mooney at
3:04 p.m. on January 31, 2017 in the Administrative Conference Room of the City of College Station City
Hall, 1101 Texas Avenue, College Station, Texas 77842.
Regular Agenda Item No. 2 - Presentation, possible action, and discussion of minutes for the audit
committee meeting held on November 19,2015 and January 25, 2016.
MOTION: Upon a motion made by Mayor Karl Mooney and a second by Councilmember Jerome Rektorik,
the Audit Committee voted three (3) for and zero (0) opposed, to approve the May 3,2016 Audit Committee
minutes. The motion carried unanimously.
Regular Agenda Item No 3 — Presentation, possible action, and discussion regarding a new Internal
Audit City Ordinance.
Ty Elliott, Internal Auditor presented the Audit Committee with a new Internal Audit City Ordinance.
After much discussion, the Audit Committee recommends that the new Internal Audit City Ordinance be
presented to the City Council.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Linda
Harvell, the Audit Committee voted three (3) for and zero (0) opposed, to move to accept the proposed
Internal Audit City Ordinance and recommend it to City Council. The motion was unanimous.
Regular Agenda Item No. 4 - Presentation, possible action and discussion regarding the 2017 Citywide
Risk Assessment.
Internal Auditor, Ty Elliott presented the Audit Committee with the 2017 City Wide Risk Assessment.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Steve
Harvell, the Audit Committee voted three (3) for and zero (0) opposed, to move to accept the Citywide
Risk Assessment. The motion was unanimous.
Regular Agenda Item No. 5 - Presentation, possible action, and discussion regarding Potential Audit
Topics for FY17.
Internal Auditor, Ty Elliott presented the Audit Committee with 14 potential audit topics for 2017. Each topic
was evaluated on the basis of length, and department availability. After much discussion it was decided to
proceed with the Procurement Card Audit, Fire Prevention Audit, and the Sanitation Audit.
MOTION: Upon a motion made by Council Member Rektorik and a second by Councilmember Linda
Harvell, the Audit Committee voted three (3) for and zero (0) opposed, to move to accept the
recommended Audit Topics. The motion was unanimous.
Regular Agenda Item No. 6 - Presentation, possible action and discussion regarding a proposed 5-year
Strategic Plan.
Internal Auditor, Ty Elliott presented the proposed 5-year Strategic Plan. Internal Auditor, Ty Elliott stated
that this a good tool to measure change and progress of Audits performed. The Mayor, Karl Mooney would
like to revisit this topic once the new members have been appointed to the Audit Committee has been filed.
Regular Agenda Item No. 7 - Presentation, possible action and discussion regarding an update on the
external audit.
Mary Ellen Leonard, Finance Director gave an update on the External Audit being conducted by Ingram,
Wallis & Co., P.C. The External Audit Report is expected to be finished around March 20, 2017.
Regular Agenda Item No. 8 - Presentation, possible action and discussion regarding future agenda
items.
At this time there are no future agenda items for discussion.
Regular Agenda Item No. 9—Adjourn
Hearing no objections, Mayor Mooney adjourned the meeting at 4:48 p.m. on Tuesday, January 31, 2017.
K, 1 Moan-y, ayor
ATTEST:
ILA./ ,111
Tanya Mc u OrDeputy " , Secretary