HomeMy WebLinkAbout11/01/2016 - Regular Minutes - City Council - Audit CommitteeMayor
Nancy Berry
Mayor Pro Tem
John Nichols
City Manager
Kelly Templin
CITY OF COLLEGE STATION
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Minutes
CITY COUNCIL AUDIT COMMITTEE
Tuesday, November 1, 2016 at 4:00 PM
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
Audit Committee Members Present:
Nancy Berry, Mayor
Karl Mooney, Councilmember
Steve Aldrich, Councilmember
City Staff:
Ty Elliott, Internal Auditor
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Mary E. Leonard, Finance Director
Dave Coleman, Director of Water Services
Madison Rorschach, Asst City Internal Auditor
Raney Whitwell, Secretary
Regular Agenda Item No. 1— Call to Order and Announce a Quorum is Present
Council members
Steve Aldrich
Blanche Brick
Karl Mooney
Julie Schultz
James M. Benham
With a quorum present, the Audit Committee of College Station was called to order by Mayor Nancy Berry at
4:06 p.m. on November 1, 2016 in the Administrative Conference Room of the City of College Station City
Hall, 1101 Texas Avenue, College Station, Texas 77842.
Regular Agenda Item No. 2 - Presentation, possible action, and discussion of minutes for the audit
committee meeting held on November 19, 2015 and January 25, 2016.
MOTION: Upon a motion made by Mayor Nancy Berry and a second by Councilmember Steve Aldrich, the
Audit Committee voted three (3) for and zero (0) opposed, to approve the May 3,2016 Audit Committee
minutes. The motion carried unanimously.
Regular Agenda Item No 3 — Presentation, possible action, and discussion regarding the FY16 and FY
17 Audit Plans.
Ty Elliott, Internal Auditor presented the Audit Committee with potential audit topics for the future.
Audit Topic recommendations:
1. Fire
2. Procurement Cards
3. Sanitation
4, Utility Billing
5. Peer Review
6. Enterprise Risk Assessment
After much discussion, the Audit Committee recommends that the Enterprise Risk Assessment audit should
be conducted first, followed by the Fire Department Audit and then the Peer Review Audit.
Regular Agenda Item No. 4 - Presentation, possible action and discussion regarding the Water Demand
Forecasting Audit Report.
Internal Auditor, Ty Elliott presented the Audit Committee with the Water Demand Forecasting Audit Report.
MOTION: Upon a motion made by Mayor Nancy Berry and a second by Councilmember Steve
Aldrich, the Audit Committee voted three (3) for and zero (0) opposed, to move to accept the Water
Demand Forecasting Report and to be presented to the City Council for their approval. The motion was
unanimous.
Regular Agenda Item No. 5 - Presentation, possible action, and discussion regarding any update finance
would like to give regarding the external audit.
Mary Ellen Leonard, Finance Director gave an update on the external audit taking place. It will start on
December 5, 2016 and will include the CAFR.
Regular Agenda Item No. 6 - Presentation, possible action and discussion regarding future agenda
items.
Mayor Nancy Berry stated that future agenda items will be left to the new Audit Committee members.
Internal Auditor, Ty Elliott was directed to start the Enterprise Risk Assessment followed by the Fire
Department Audit.
Regular Agenda Item No. 7 — Adjourn
Hearing no objections, Mayor Berry adjourned the meeting at 5:28 p.m. o Tuesday, Nov •tuber 1, 2016.
ATTEST: