HomeMy WebLinkAboutFY 1991-1992 -- Comprehensive Annual Financial ReportI
C I TY 0 F C 0 LL E G E ST AT I 0 N, T EX AS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR-THE-F1SCALYeAR-cNDED SEPT-EMBEff 30, 1992
PREPARED BY THE
CITY OF COLLEGE STATION FINANCE DEPARTMENT
GLENN SCHROEDER, EXECUTIVE DIRECTOR FOR FISCAL AND HUMAN RESOURCES
KATHLEEN HUBBARD, ACCOUNTING MANAGER
CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
TABLE OF CONTENTS
INTRODUCTORY SECTION:
Letter of Transmittal
GFOA Certificate of Achievement for Excellence in Financial Reporting
Organizational Chart
Principal City Officials
FINANCIAL SECTION:
Independent Auditors' Report
General Purpose Financial Statements for the Fiscal Year Ended September 30, 1992:
Combine d Balance Sheet -All Fund Types and Account Groups
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances -All Governmental Fund Types
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances -Budget and Actual (Budgetary Basis) -General,
Special Revenue, Debt Service and Capital Projects Funds
Combined Statement of Revenues, Expenses and Changes in Retained
Earnings (Deficit) -All Proprietary Fund Types
Combined Statement Of Cash Flows -All Proprietary Fund Types
Notes to General Purpose Financial Statements
Supplemental Combining, Individual Fund and Account Group Statements and Schedules
For The Fiscal Year Ended September 30, 1992:
General Fund
Schedule of Revenues and Other Financing Sources -Budget and Actual
(Budgetary Basis)
Schedule of Expenditures -Budget and Actual (Budgetary Basis)
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes
in Fund Balances
(Continued)
. I •
3
14
15
16
19
22
26
28
30
32
35
64
66
78
79
CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
TABLE OF CONTENTS
(Continued)
Community Development Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
Hotel/Motel Tax Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
Parks Escrow Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual {Budgetary Basis)
Capital Projects Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
Capital Equipment Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual {Budgetary B asis)
1982 Se ries II Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual {Budgetary Basis)
1984 Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual {Budgetary Basis)
1989 Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
1991 Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual {Budgetary Basis)
Enterprise Funds
Combining Balance Sheet
Combining Statement of Revenues, Ex penses and C hanges in
Retained Earnings
Combining Statement of Cash Flows
(Continued)
• II •
80
81
82
84
86
88
89
90
91
92
94
98
100
Total Bank Deposits
Construction Permits
Principal Taxpayers
CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
TABLE OF CONTENTS
(Continued)
Principal Utility Customers
Miscellaneous Statistical and Demographic Data
-v -
153
154
155
156
157
INTRODUCTORY SECTION
- 1 -
. 2.
CITY OF COL.I EGE STATION
February 22, 1993
Honorable Mayor
Members of the City Council
City of College Station , Texas
The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for the
fiscal year ended September 30, 1992, is submitted herewith. This report was prepared by the City's
Finance Department. Respo nsi bility for both the accuracy of the presented data and the
completeness and f airness of the presentation, includin g all disclosures, rests with the City. We
believe the data, as presented, is acc urate in all material aspects; that it is presented in a manner
designed to fairly set forth the financial position of its various funds; and that all disclosures
necessary to enable the reader to gain the maximum understanding of the City's financial affai rs have
been included.
The Comprehensive Annual Financial Report is presented in three major section s : introductory,
financial, and statistical. The introductory section includes this transmittal letter, the City's
organizational chart and a list of principal elected and appointed officials of the City. The financial
section includes the general purpose financial statements and the combining and individual fund and
account group financial statements and schedules, as well as the auditors' report on the financi al
statements and schedules. The statistical section includes selected financial and demographic
information, generally presented on a multiyear basis to allow for trend analys is of the finances of the
City.
The City is required to undergo an annual single audit in conformity with the provisions of the Singl e
Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128, Audits of State and
Local Governments. Information related to this single audit, including the schedule of federal
financial assistance, findings and recommendations, and auditors' reports on the internal control
structure and compliance with applicable laws and regulations, are reported separately.
This report includes all funds and account groups of the City. The City provides a full range of
municipal services. These services include police and fire protection; the construction and
maintenance of streets and infrastructure; municipal utilities in the areas of electric , water, sewer,
storm drainage, and solid waste; recreational activities and cultural events. The College Station
Independent School D istrict is ad mi nistered by a separate, elected board and operates with its own
funding sources; therefore, it has not been included in this report.
-3.
THE CllY OF COLLEGE STA TlON
The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of
Mexico, conveniently located 90 miles north of Houston, 165 miles south of Dallas, and 100 miles
east of Austin. Of major importance to the City of College Station is Texas A&M University, located
on a 5,200 acre campus within the corporate limits of the City. The economic impact on the City by
the University continues to be substantial, contributing an estimated $530 million annually to the local
economy. In the categories of enrollment and research grants, Texas A&M University ranked in the
top ten nationally among public institutions for the school year beginning in September, 1992. The
University employs approximately 19,000 permanent and part-time individuals and has a physical
plant valued in excess of $1.2 billion.
In addition to the University, employment is provided by more than 75 manufacturing industries,
located in or adjacent to the City, which provide such products as aluminum windows, business
forms, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings,
and geophysical survey sensors. A growing rese arc h park is located adjacent to the University.
Westinghouse Defense and Electronic Systems Center produces defense radar-related equipment.
Automated Management Systems provides a major automated accounting service for independent
property and casualty insurance agents.
Retail activity in the City is anchored by the 1,000,000 square foot Post Oak Mall opened in 1982.
Major tenants of the shopping center are Sears-Roebuck, Dillard's, Foley 's, Beail's, and J.C. Penney.
Major additions to the retail sector include the Sam's Wholesale Club opening in March, 1992, and
Target in the fall of 1992. Three major grocery stores opened their doors in 1991.
The City of College Station area has become the major medical center for the Brazos Valley area.
Scott and White opened their first medical clinic in College Station in 1986 and in 1993 will increase
the size of that clinic by some 50,000 squa re feet to 125,000 s qua re feet. In 1987, Humana Hospital
opened a 100 bed fu!! service hospital and since the n two multi-story professional buildings have
been added to the medical complex. Two. psychiatric hospitals serving the Brazos Valley, HCA
Greenleaf and Desert Hills, are located in College Station.
The City, although not immune to the effects of the collapse of the oil and real estate markets in the
State of Texas in the mid-1980's, has been insulated by the dominant effect of Texas A&M University
on the l ocal economy. Real estate property valuations had been essentially flat during the late 1980's
but as detailed in the statistical section of this report, total valuations in 1992 increased more than
$25 million. Improvements in the local economy have been balanced with residential and commercial
development, with significant increases in sales tax revenues to the municipality in recent years. Oil
and gas activity has returned to the College Station area with the city having permitted nineteen well
sites within the last eighteen months. The job market in College Station continues to be strong. The
Bryan-College Station area has led the State with the lowest unemployment level for the past four
years.
MAJOR INITIATIVES
The City continues to devote significant attention to the infrastructure in College Station. General
obligation bonds in the amount of $3,500,000 were issued in 1991 for major street and parks
construction projects. The City was awarded a grant totaling approximately $238,000 for intersection
signalization improvements. The City is also cooperating with the Texas State Department of
Highways in the construction of major traffic links crossing the Texas 6 By-Pass. Construction is
underway for the Southwest Parkway interchange and the extension of FM 2818 was opened in
June, 1992. Construction is underway for the widening and upgrading of Krenek Tap Road with a
similar project for Sebesta Road to follow. Utility relocation for these projects is the responsibility of
the City and has been completed. The City has an ongoing program to reconstruct certain residential
. 4.
and minor collector streets. A priority listing of streets for reconstruction was developed with the
funding coming from an annual appropriation of approximatel y $400,000 from sales tax revenue.
In May, 1990, the Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste
Management Agency (BVSWMA). That agency was formed to provide efficiencies of scale in the
joint operation of a single landfill. The City of College Station has been retained by BVSWMA to
operate the landfill on a co ntract basis. Equity in BVSWMA and a separate Landfill Fund have been
included in the City's financial statements with more complete disclosure in the Notes to the Financial
Statements.
The first series of bonds used to finance the utility system pr oj ects was issued in December, 1990, in
the amount of $4,800,000, providing funding for engineering and the first phases of construction
expense. Electric projects included new transmission, substation, and distribution facilities. Sewer
projects started include upgrading the City's Carter Creek wastewater treatment plant to comply with
new EPA and Texas Water Commission treatment guidelines and several sewer line upgrading
projects. The second series of revenue bonds is anticipated for the summer of 1993 and will be for
the continued upgrading of the Carter Creek plant to meet future needs.
Long Term. During fiscal 1990, the City entered into a contract with the Texas Municipal Power
Agency (TMPA) cities. The City began receiving power under this contract on December 30, 1991 .
Under the t erm s of the contract, the City will be a total r eq u irements customer and w ill have the
opportunity to become a full partner in the TMPA when TMPA needs to expand its power generating
facilities.· The City of College Station and the TMPA cities have recently submitted a proposal to
meet the future power needs of Tex as A&M University. The proposal is anticipated to create a
significant savings in power cost for all of the entities involved. Final decisions are expected to come
from TexasA&M in May.
TMPA was created in July, 1975, by concurrent ordinances of the Texas Cities of Bryan, Denton,
Garland, and Greenville pursuant to the Acts of the 63rd and 64th Legislature of Texas. Under
provisions of the Act, TMPA is a separate municipal corporation. In September, 1976, TMPA entered
into identical power sales contracts with each of the cities for the purpose of obtaining the economic
advantages of jointly financing, constructing and operating large electric generating units and related
facilities to supply the cities' future electric needs. TMPA operates the Gibbons Creek Steam Electric ··
Station, a lignite-fueled generating plant located in Grimes County, Texas, with a net generating
capacity of 405 MW. The plant began commercial operation October 1, 1983.
The City has developed a three-year (93-95) capital construction program for the electric, water, and
sewer utilities. Total investment in the utility system over this period of time will be approximately
$24.0 million, financed with the use of available funds on hand and the issuance of $12.5 million in
utility revenue bonds. A three-year capital improvements budget was approved by the City Council
as part of their d eli berati on on the fiscal 1992-93 budget.
A special election was held in December, 1990, for approval of General Obligation Bonds. The
electorate authorized the issuance of $4,500,000 in bonds for street and sidewalk construction and
$1,000,000 in bonds for park development. In December, 1991, $3,500,000 of these bonds were
issued for st reet and parks projects that were targeted for construction in 1992 and 1993. The
remaining $1 ,000,000 of authorized bonds will be iss u ed in fiscal year 93-94. The process has begun
to identify the future capital needs in the areas of streets, facilities, and parks. Future bond
authorization elections are anticipated to fund those projects.
I n May of 1992 it was announced that the George Bush Presidential Library would be located in
College Station on the Texas A&M campus. When completed in 1996, it is anticipated that more
than 400,000 people per year will visit the library. College Station has begun preparation for this by
placing additional emphasis in areas that will increase the appeal to visitors. Code enforcement and
. 5.
work in blighted areas has become a priority. The City has adopted a comprehensive streetscape
plan to enhance the visual appeal of the community. Review of the City's comprehensive plan is
called for to address the changing needs.
While tourism is expected to play an important role in College Station's economy in the future, other
forms of economic development are also being pursued. The master plan for the Pebble Creek
Business Park will be completed by the summer of 1993. The 200 acre city-owned business park will
attract high-tech, clean types of industry with two prospects waiting for the completion of Phase I.
The City began construction of the first phase of the Wolfpen Creek Corridor project in 1992. The
development of the masterplan for this project began in 1988 and will include lakes, trails, an
amphitheater, botanical gardens, and various public-private ventures. The amphitheater, walkways,
and park areas included in phase one w ill be opened in April, 1993.
FINANCIAL INFORMATION
The City is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the City are protected from loss, theft or misuse and to ensure that
adequate accounting data is compiled: to allow for the preparation of financial statements in
conformity with generally accepted accounting principles. The internal control structure is designed
to provide reasonable, but not absolute, assurance that these objectives are met. The concept of
reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely
to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by
management.
Single Audit. The City receives federal financial assistance and is responsible for ensuring that an
adequate internal control structure is in place to ensure compliance with applicable laws and
reglllations related to those programs. This internal control structure is subject to periodic evaluation
by ma'1agement.
Tests are made to determine the adequacy of the internal control structure, including that portion
related to federal financial assistance programs, as well as to determine that the City has complied
with applicable laws and regulations. The results of the City's single audit for the fiscal year ended
September 30, 1992, provided no significant violations ot applicable laws or regulations relating to
federal financial assistance programs of the City.
Budgetary Controls. The City maintains a system of budgetary controls. The objective of these
budgetary controls is to ensure compliance with legal provisions .embodied in the annual budget
appropriations ordinance approved by the City Councii. Activities of the General Fund, Debt Service
Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal
Service Funds are included in the budget appropriations ordinance. The level of budgetary control,
that is the level at which expenditures cannot legally exceed appropriations, is established by division
and major activity level within an individual fund. For example, expenditures cannot exceed amounts
budgeted for the control areas of personnel services supplies, services, and capital outlay within any
division budget of the General Fund. The City's Budget Office monitors expenditure activity on a
monthly basis against budgeted amounts and reports significant variances to the City Manager. The
City continues to meet its responsibility for sound financial management.
- 6 -
General Government Functions. The following schedule p resents a summary of General Fund and
Debt Service Fund revenues and other various financing sources for the fiscal year ended September
30, 1992. Comparisons to the previous fiscal year have been included.
Fiscal Year Percent of Fiscal Year Increase
Revenue Source Ended 9l30l92 Total Ended 9l30l91 (Decrease}
General Fund Property Tax $1,376,970 7.10% $ 1,482,577 $ (105,607)
Sales and Mixed Drink Tax 7,209,497 37.16 6,523,709 685,788
Franchise Tax 358,949 1.85 328,524 30,425
Licenses and Permits 216,886 1.12 116,574 100,312
Fines and Penalties 684,098 3.53 518,357 165,741
Charges for Services 720,068 3.71 540,096 179,972
Transfer from Enterprise
Funds in Lieu of Taxes 3,889,872 20.05 3,772,060 117,812
Miscellaneous Revenues 577,129 2.97 553,079 24,050
Other Financing Resources 1,241,463 6.40 121,895 1,119,568
Debt Service Property Tax 3, 125,805 16.11 3,037,368 88,437
Total Revenues and Other
Financing Sources $ 19,400,737 100.00% $ 16,994,239 $2,406,498
The most significant increase in actual revenue sources during 1992 was the increase in sales tax.
Revenue was up in fiscal 1992 by 10.5% over 1991 with the opening of several new retail
establishments during the year. These numbers reflect the continued strength in the commercial
sector of the local economy. Fees relating to building and development activity were up $78,940 or
76.6%. Fines were also up $165,741 or 31.go/O over the previous year due to significant increased
efforts in collection. Increased activity in parks programs and fee increases in ambulance services
caused those revenues to increase by $179,972. Refunding of short term debt caused the fluctuation
in the other financing resources category.
REVENUES BY SOURCE
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1992
$19,400,737
Other
19.58%
Transfer in-lieu
of taxes
20.05%
- 7 -
Property Tax
23.21%
Sales Tax &
Mixed Drink
Tax
37.16%
The following schedule presents a summary of General Fund and Debt Service Fund expenditures
for the fiscal year ended September 30, 1992. As with t he revenue su mmary, comparisons to the
previous fiscal year have been included.
Fiscal Year Percent of
Function Ended 9/30/92 Total
Cur rent:
General Government $ 5,507,360 28.00%
Police 3,862,849 19.64
F ire 3,034,046 15.42
Public Services 2,108,406 10.72
Parks and Recreation 2,576,106 13.10
Less: Reimbursed
Administrative Costs (2,591,911) (13.1 8)
Debt Service:
Principal 3,332,876 16.94
Interest and Fiscal Charges 1,510,729 7.68
Capital Outlay
Other F inancing Uses
Total Expenditures
329,269 1.68
0 0.00
$19,669,730 100.00%
EXPENDITURES BY FUNCTION
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1992
$19,669,730
Fiscal Year
Ended 9/30/91
$ 4,723,549
3,491,656
2,833,455
1,940,697
2,269,977
(2,415,356)
2,206,493
1,464,946
602,976
720,546
$17,838,939
Capital Outlay General Government
1.673 (Net of Reimbursement)
Debt Service
24.62%
Parks and Recreation
13.10%
Public Service
10.72%
. 8.
14.82%
Public Safety
35.06%
I nc rease
(Decrease)
$ 783,811
371, 193
200,591
167,709
306,129
(176,555)
1,126,383
45,783
(273,707)
(720,546)
$1,830,791
General Fund Balance. The unrestricted fund balance of the General Fund increased by $80, 172 in
1992. This 3.3% increase provides the City with a total fund balance which is equivalent to 65
working days of expenditures. That fund balance is viewed as a reasonable and prudent reserve
under the City Council policy on reserve levels.
Property taxes received during fiscal year 1992 were based on a tax levy of 40 cents per $100 of
assessed valuation. Under Texas state statues, assessed valuation represents 100% of market
value. The total assessed valuation of $1, 126,612,003 represents a 2.3% increase from fiscal year
1991. The increase was caused by the completion of three major grocery outlets and two major retail
stores along with strong building activity in the single family residential sector. Distribution of property
tax rates for the last five years is as follows:
Purpose
General Fund
Debt Service Fund
1992
$.1225
.2775
1991
$.1325
.2675
1990
$.1 600
.2400
1989
$.1400
.2400
1988
$.0900
.2900
Utilitv Funds. The City of College Station operates electric, water, sewer, and solid waste services for
the benefit of the citizens. On December 30, 1991 , the electric utility began purchasing 100% of its
electric power from the Texas Municipal Power Agency ("TMPA") cities. Under the terms of the
contract with TMPA, the City will be considered for participation as an equal member in future
generation projects built by TMPA. The City is served through three 138 t<NA transmission lines tied
to a ring bus at the City switching station, two substations , and 205 miles of distribution lines.
Since 1981, t he City has had the capability to produce and deliver 100% of its water needs through
development of its own water well and aqueduct system. This system includes four wells with a
combined capacity of 17 million gallons per day, and a delivery system of 14 miles of 30-inch
diameter pipeline with two pumping stations.
Sewer treatment is provided to the community through two wastewater treatment plants. The Lick
Creek plant was completed and came on-line during 1988. The two plants have a combined
treatment capacity of 9.4 million gallons per day as compared to average current daily demand of 6
million gallons per day.
Solid waste collection services are provided to the citizens through a combination of residential
curbside pick-up and commercial dumpster services .
. 9.
Summary financial information of the combined utility enterprise operations for the fiscal year ended
September 30, 1992, with comparison to the previous fiscal year, is as follows:
Fiscal Year Fiscal Year
Operating Revenues: Ended 9l30l92 Ended 9L30l91
Electric $27,320,323 $26,554,630
Water 5,190,561 4,702,612
Sewer 4,251,124 3,785,002
Solid Waste Collection 1,907,028 1,795,247
Other 794,321 538,396
Operating Expenses:
Wholesale Purchased Power 18,637,583 19,072,974
Salaries and Benefits 4,057,429 3,807,573
Supplies, Maintenance and Services 3,759,369 4,120,041
Reimbursed Administrative 2,795,476 1,593,365
Depreciation 2,246,591 2,126,498
Other 181,519 234,586
Nonoperating Revenues (Expenses):
Interest Earnings 1,336,480 1,748,132
Interest Expense (2,310,279) (2,445,468)
Other, Net (307,751) 543,495
Transfer to General Fund In Lieu of Taxes (3,889,872) (3,821,539)
Net Income $2,6 13,968 $2,445,470
Utility Billing Fund. The Utility Billing Fund, financed with user charges from the utility operating
funds, was authorized in the 1989 budget. Formerly, this activity was accounted for as part of the
General Fund. Utility billing is res ponsible for meter reading, billing, and collections for more than
20,000 electric, water, sewer and solid waste collection accounts. During fiscal 1992, this fund
recorded net income of $46,926, an in crease of $86,286 over the $39,360 net loss in fiscal year
1991.
Employee Benefits Fund. The City of College Station has a self-insured employee benefits plan
providing medical and dental insurance to employees and their families. The City annually purchases
both specific and aggregate stop-loss insurance to protect the financial integrity of the plan. The plan
is funded through monthly premiums of $11 O paid by operating departments for each employee and
$150 monthly paid by em ployees electing dependent coverage. During fiscal 1992, the plan had a
net income of $42,279, as compared to a net loss of $45,334 in fiscal 1991. Cost containment
measures continue to be implemented.
• 10.
Debt Administration. As of September 30, 1992, the City had a total of $21,126,204 in General
Obligation Bonds and Certificates of Obligation relating to Governmental Fund types. That debt,
equal to $394 per capita , is serviced by revenues from the local property tax. U nder current state
statutes, th e City's ability to increase the mill levy for property taxation is subject to a maximum cap
of $2.50 per $100 valuation. The Utility Fund has an additional $24,059,81 O in total debt serviced
through utility charges.
Cash Management. All investment activity of the City is handled in accordance with Resolution 4-12-
90-5.5, authorizing and implementing the City of College Station Investment Policy. The Investment
Policy, established as required by state law and in conformity with state investment statutes, ensures
the safety of all funds entrusted to the City, ensures the availability of those funds for the payment of
all necessary obligati ons of the City, and provides for the investment of funds in interest-bearing
securities. Safety of the principal invested is always the primary concern.
In 1988, the City began separating investment activities from the traditional banking services.
Regular banking services are handled under a three-year depository agreement effective October 1 ,
1991 with First American Bank. The City currently invests funds in the full range of investments
allowable under state law. Accounts have been establis hed with major brokerages tor the purchase
·and sale of U.S. Government obligations and Master Repurchase Agreements have been entered
into by the City. All purchases and sales of securities are delivery-versus -payment through a
safekeeping account at the City's third-party bank. As of September 30, 1992, the City's investment
portfolio consisted of the following:
Bank Demand Accounts
State Investme nt Pool
Insured Certificates of Deposit
U.S. Government Obligations
Government Agency Notes
TOTAL
$ 447,636
1,943,530
50,000
17,690,888
8,026,953
$28, 1 59,007
The City earned $2,377,852 on an average investment balance of approximately $30.5 million, a rate
of return of 7. 79%, for the year ended September 30, 1992. Compared to prior years' earnings and a
market benchmark, the City's investment yield was:
9.00% 8.54%
8.00%
7.00%
6.00%
5.00%
4.00%
3.00%
2.00%
1.00%
0.00%
1990
Actual
I RATES OF RETURN I
8.50% 8.34%
1990
10-Bill
Index
1991
Actual
• 11 •
1991
10-Bill
Index
1992
Actual
1992
10-Bill
Index
Investment results on the portfolio are compared to The Public Investor 10 bill index. This
hypothetical portfolio consists of ten treasury bills with an average maturity of 80 days. Every
Thursday a T-Bill matures and proceeds are reinvested alternately in t hree month and six month T
Bills. This rolling index provides a benchmark for evaluating risk-free cash management portfolios
with short-term liquidity needs for payroll and accounts payable.
In accordance with normal investment reporting, rates of return do not include unrealized capital
gains, that is, year-end market values higher than the original cost of a security held at the end of a
fiscal year. If these unrealized capital gains of $1 ,990,605 were added to investment income, fiscal
1992 rate of return was approximately 14.32%.
Risk Management. The City's insurance programs are administered by the Risk Management area of
the Finance Department. The City's workers' compensation claims are handled by Old Republic
Insurance Company. Property and liability claims are paid from a self-insurance reserve fund carried
to provide for claims of $25,000 or less with third party carriers providing for claims in excess of that
amount. Safety programs are coordinated on an ongoing basis from that office.
OTHER INFORMATION
I ndependent Audit. State statutes require an annual audit by independent certified public
accountants. The accounting firm of Ingram, Wallis & Company, P. C. has been retained by the City
Council for this function. In addition to meeting the requirements set forth in state statutes, the audit
also was designed to meet the requirements of the federal Single Audit Act of 1984 and related OMB
Circular A-1 28. The independent auditors' report on the general purpose financial statements and
combining, individual fund and account group statements and schedules is included in the financial
section of this report. The auditors' reports related specifically to the single audit are issued
separately.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its ·
Comprehensive Annual Financial Report for the fiscal year ended September 30, 1991 . The
Certificate of Achievement is a prestigious national award recognizing conformance with the highest
standards for preparation of state and local government financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized comprehensive annual financial report, whose contents conform to
program standards. Such CAFR must satisfy both generally accepted accounting principles and
applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of College Station has
received a Certificate of Achievement ten of the last eleven years. We believe our current report
continues to conform to the Certificate of Achievement program requirements, and we are submitting
it to GFOA.
• 12 -
Acknowledgements. The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the Finance
Department. We would like to express our appreciation to all members of the department who
assisted and contributed to its preparation. We would also like to thank the Mayor and City Council
for their interest and support in planning and conducting the financial operations of the City in a
responsible and progressive manner. Finally, we would like to thank our auditors, Ingram, Wallis &
Company, P. C., whose professional expertise and advice have resulted in continuing improvements
in the quality of the City's financial reporting.
Respectfully submitted,
Ron Ragland
City Manager
- 13 -
�� ... Glenn Sc�r
-------
Executive Director
Fiscal and Human Resources
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of College Station,
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 1991
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting .
. • 14.
APPOINTED BOARDS
EXECUTIVE DIRECTOR
FISCAL/HUMAN RESOURCES
FINANCE
BUDGET & EVALUATION
ACCOUNTING/PAYROLL
PURCHASING
HUMAN RESOURCES
RISK MAN AG�ME NT
MUNICIPAL COURT
CITIZENS OF COLLEGE STATION
MAYOR AND
CITY COUNCIL
MUNICIPAL JUDGE CITY ATTORNEY
CITY MANAGER
ASSISTANT CITY MANAGER ASSISTANT CITY MANAGER
CCJl4UNITY SERVICES GROUP OPERATIONS GROUP
POLICE PUBLIC UTILITIES
FIRE TECHNICAL SERVICES
DEVELOPMENT SERVICES ELECTRIC SERVICES
PUBLIC SERVICES WATER UTILITIES
FLEET SERVICES WASTEWATER UTILITIES
SOLID WASTE COLLE CT I ON PARKS & RECREATION
LANDFILL OPERATION
- 15 -
CITY SECRETARY
EXECUTIVE DIRECT
MANAGEMENT SERVICES GROUP
PUBLIC RELATIONS/
MARKETING
MANAGMENT IN F OR MAT ION
UTILITY BILLING SERVI CES
FACILITIES MAINTENANCE
ENERGY MANAGEMENT
LIBRARY
Elected Officials:
C!JY OF COLLEGE STATION. TEXAS
PRINCIPAL CITY OFFICIALS
SEPTEMBER 30, 1992
Mayor ...................................................................................................... Larry J. Ringer
Council Members .................................................................................... Fred H. Brown
....................................................................................................... Vernon E.Schneider
........................................................................................................... James R. Gardner
................................................................................................................. Nancy Crouch
.......................................................................................................... Hubbard Kennady
....................................................................................................... � .. Lynn R. Mcllhaney
City Administration:
City Manager ............................................................................................. Ron Ragland
Assistant City Manager for
Community Services Group .......................................................... Thomas E. Brymer
Assistant City Manager for Operati o ns Group .................................... John C. Woody
Executive Director for Management Services Group ....................... Linda S. Piwonka
Executive Director for Fiscal
and Human Resources Group ........................................................... Glenn Schroeder
Director of Development Services ............................................................ Elrey B. Ash
Fire Chief ........................................................................................ William L. Ken nedy
Director of Parks and Recreation ................................................... St ephen C. Beachy
Personnel· Director ........................................................................... Karen N. Pavlinski
Police Chief ....................................................................................... Edgar R. Feldman
Director of Public Services .............................................................. Joseph D. LaBeau
City Attorney ....................................................................................... Catherine Locke
City Secretary ...................................................................................... Connie L. Hooks
• 16.
FINANCIAL SECTION
• 17.
• 18.
James D. Ingram, III
Thomas A. Wallis
Agnes L. Bennett
Judith W. Childs
James 0. Ingram, IV
Richard L. Webb
Melanie M. Holshouser
Sharon L. Pechal
Wendi M. Stratta
Pu-Yu (Peggy) Wang
Joan M. Voneiff
INGRAM, WALLIS & COMPANY
A PROFESSIONAL CORPORATION
Certified Public Accountants
2100 Villa Maria, Suite 100
BRYAN, TEXAS 77802
INDEPENDENT AUDITORS' REPORT
Mayor Larry Ringer,
Members of City Council and
City Manager of the City of
College Station, Texas
TELEPHONE
(409) 776-2600
TELECOPIER
(409) 774-7759
We have audited the accompanying general purpose financial
statements of the City of College Station, Texas ("City"), as of
September 30, 1992, and for the year then ended, as listed in the
foregoing table of contents. These general purpose financial
statements are the responsibility of the City's management. Our
responsibility is to express an opinion on these general purpose
financial statements based on our audit. The financial statements
of the City as of September 30, 1991 were audited by other auditors
whose report dated December 23, 1991 expressed an unqualified
opinion on those statements.
We conducted our audit in accordance with generally accepted
auditing standards. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the
general purpose financial statements are free of material
misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the general
purpose financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by
management, as well as evaluating the overall general purpose
financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred
to above present fairly, in all material respects, the financial
position of the City of College Station, Texas, as of September 30,
1992, and the results of its operations and the cash flows of its
proprietary and similar trust fund types for the year then ended in
conformity with generally accepted accounting principles .
• 19.
our audit was made for the purpose of forming an opinion on the
general purpose financial statements taken as a whole. The
supplemental financial information listed in the foregoing table of
contents is presented for purposes of additional analysis and is
not a required part of the general purpose financial statements of
the City of College Station, Texas. Supplemental financial
information is also the responsibility of the City's management.
Such supplemental financial information has been subjected to the
auditing procedures applied in the audit of the general purpose
financial statements and, in our opinion, is fairly presented in
all material respects in relation to the general purpose financial
statements taken as a whole.
The accompanying statistical tables, listed in the foregoing table
of contents, were not audited by us and, accordingly, we express no
opinion on them.
Bryan, Texas
January 22, 1993
• 20.
CITY OF COLLEGE STATION. TEXAS
COMBINED BALANCE SHEET--ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Assets and Other Debits
Assets:
Equity in cash and Cash Equivalents (Note 2)
Equity in I n ves t •en t s (Note 2)
Receivables:
Accrued Interest
Grants
Letter of Credit
Accounts
spec ia l As s ess•en t s
Delinquent Property Taxes (Note 3)
State Sales Tax (Note 1)
Notes and Loans (No t e 4)
Other
Less Allowance for Unco l lec t1 ble Acc ounts
Interfund Receivable
Inventories
Prepaid Cos t s
Restricted Assets :
Equity in cash and Cash Equivalents (Note 2)
Equity in Invest•ents (Note 2)
Receivables:
Accrued Inte rest
Accounts
Notes and Loans (Note 13)
Equity in Joint Venture (Note 1 3)
Advance to Other Funds
Deferred Charges, Net
Property and Equip•ent, Ne t (Not e 5)
Other Debits:
A•ount Available for Retire•ent of
Bonded Indebtedness
A1ount to be Provided for:
Accrued Vacation Leave
Retire1ent of Bonded Indebtedness
Total Assets
General
$ 196, 189
2,173,249
57,763
26, 113
25,000
1 69 ,25 6
201,609
92,775
571,689
63,781
133,637
(226, 164)
0
149,887
6,966
2, 119
73,4'79
2, 152
1 ,359
0
0
0
0
0
0
0
0
$3,720,859
• 22.
Govern•ental Fund Types
$
Specia l
Re venue
137,988
834,074
23,202
61,518
25,4 25
7,298
0
0
0
204,439
0
(672)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$1 ,293,272
$
Debt
Service
74,005
782,146
22,406
0
0
0
0
271, 158
0
562,056
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$1 I 711, 771
$
capital
Projects
500,082
5,539,582
151 ,463
440,212
0
0
0
0
0
0
0
0
0
0
10,006
0
0
0
0
0
0
0
0
0
0
0
0
$6,64i ,345
Proprietary Fund Types Account Groups Totals
!Me•orandu• Only!
Internal General General Long.
Enterprise Service Fixed Assets Ter• Debt 1992 1991
$ 606,098 $ 142,568 $ 0 $ 0 $ 1,656,930 $ 2,595,885
6,751,575 1,579,291 0 0 17 ,659,917 12,948,344
270,245 39,587 0 0 564,666 356,340
0 0 0 0 527,843 213,005
0 0 0 0 50,425 50,425
4,911,037 22,802 0 0 5,110,393 4,520,703
4,794 0 0 0 206,403 213,065
0 0 0 0 363,933 327,854
0 0 0 0 571,689 570,160
0 0 0 0 830,276 3,878,642
654 '578 0 0 0 788,215 645,689
(737,322) (175) 0 0 (964,333) (742,666)
153 ,393 0 0 0 153,393 0
1,218,513 532 0 0 1 ,368,932 1'349' 003
600 3,800 0 0 21 ,372 17,512
445,842 0 0 0 447 ,961 2,079,909
9,477 ,268 0 .o 0 9,550,747 10,424,640
189' 193 0 0 0 191,345 198,628
51,567 0 0 0 52,926 293
836,819 0 0 0 836,819 909' 137
350,038 0 0 0 350,038 631,260
1,168,279 0 0 0 1'168' 279 0
262,530 0 0 0 262,530 314,666
59,479,490 876,907 52,532, 161 0 112,888,558 106, 108,379
0 0 0 830,953 830,953 1,150,418
0 0 0 566 482 568,482 538,917
0 0 0 20,295,251 20,295,251 18,683,662
$86,094,537 $2,665,312 $52 I 532 I 161 $21 ,694,686 $176,353,943 $167,983,870
(Continued)
• 23.
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET--ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
(Continued)
Govern11ental Fund T:z'.[!es
Special Debt
General Revenue Service
Liabilities, Equity and Other Credits
Liabilities:
Accounts Payable $ 233,074 $ 46,963 $ 0
Retainage Payable 8, 109 15,344 0
Interfund Payable 0 0 0
Refundable Deposits 1,360 12,313 0
Claims Payable 0 0 0
Obligation Unde r Capital
Lease--Current (Note 12) 0 0 0
Accrued Liabilities 274 ,241 5,507 47,604
Deferred Revenues--Foundation (Note 4) 0 0 0
Una•ortized Discount (Note 4) 0 0 0
Other Deferred Revenues 443,379 204,439 833,214
Liabilities Payable fro•
Restricted Assets:
Accounts Payable 0 0 D
Accrued Interest Payable 0 0 0
Retainage Payable 0 0 0
Refundable Deposits 0 0 0
Revenue Bonds (Note 6) 0 0 0
General Obligation Bonds (Note 6) 0 0 0
certificates of Obligation (Note 6) 0 0 0
Long-Ter• Debt (Note 6):
Revenue Bonds 0 0 0
General Obligation Bonds 0 0 0
Certificates of Obligation 0 0 0
Obligation Under Capital Lease (Note 12) 0 0 0
Contractual Obligations 0 0 0
Advances fro• Other Funds 0 0 0
Accrued Vacation 0 0 0
Total Liabilities 960, 163 284,566 880,818
Equity and Other Credits:
contributed Capital 0 0 0
Invest•ent in General Fixed Assets () 0 0
Retained Earnings (Deficit):
Reserved 0 0 0
Unreserved 0 0 0
Fund Balances:
Reserved (Note 15) 207,085 72,710 830,953
Unreserved:
Designated for subsequent
Years Expenditures 58' 152 297,796 0
Undesignated 2,495,459 638,200 0
Total Equity and Other Credits 2,760,696 110001706 830,953
Total Liabilities, Equity and Other Credits $3,720,859 $1,293,272 $1 I 7111 771
• 24.
Capital
Projects
$ 437,752
74,042
0
0
0
0
373
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
512 167
0
0
0
0
846 ' 040
4,831,462
451 676
6, 129, 178
$6,641 ,345
Proerietar;i: Fund T;i:ee s
Internal
Entererise Service
$ 4, 146,177 $125,249
0 0
153,393 0
0 0
0 478,098
451,982 0
269,441 16,967
0 0
0 0
26,730 0
282,524 0
331,986 0
1 2 8,3 27 0
1,898,082 0
2,375,000 0
370,795 0
26,200 0
19,355,000 0
1,775,615 0
157,200 0
1,826,479 0
0 0
1'168' 279 0
154,292 45 607
34,89 7,5 02 66 5 ,921
10,293,534 381,137
0 0
15' 180' 091 0
25,723,410 1,618,254
0 0
0 0
0 0
51, 197,035 1,999,391
$86,094,537 $2,665,312
Account
General
Fixed Assets
$ 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
52,532, 161
0
0
0
0
0
52, 532, 161
$52 , 532, 161
Groues
General Long-
Ter• Debt
$ 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
21'103 '590
22,61 4
0
0
0
568,482
21 ,694 ,686
0
0
0
0
0
0
0
0
$21,694,686
The notes to the financial state•ents are an integral part of this state•ent .
. 25.
Totals
(Me•orandu• Onl:t:l
1992 1991
$ 4,989,215 $ 3,330,981
97,495 60,252
153 ,393 0
13,673 14,094
478,098 339,837
451 ,982 413,651
614,133 513,411
0 2' 105,566
0 89 4 ,434
1,507,762 1 ,5 18,4 19
282 ,524.· 282,531
331 ,986 369,541
128,327 107,634
1,898,082 1,919,104
2,375,000 2,475,000
370,795 376,235
26,2 00 26' 201
19,355,000 21'730,000
22,879,205 20,723,765
179,814 315, 126
1,826,479 2,278,462
0 1,125,000
1,168,279 0
768 381 719 161
59,895,823 61 ,63 8 ,405
1 0,674 ,671 10,674,672
52,532, 161 48,682,594
15, 180,091 15,303,69 7
27,341,664 2 2,894 ,9 09
1,956,788 1,544 ,4 36
5,187,410 3,352,706
3,585,335 3, 892, 451
116,458,120 106,345,465
$176,353,943 $1 67,983 ,87 0
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 1992 (With comparative totals for the fiscal year ended September 30, 1991)
Totals
{Memorandum Only)
Revenues:
Taxes
Licenses and Permits
Grants
Charges for Services
Fines, Forfeits, and Penalties
Special Assessments
Interest on Investments
Rents and Royalties
Loan Proceeds
Interest on Loans
Contributions
Reimbursed Expenses
Other
Total Revenues
Ex pen di tu res:
Current:
General Government
Fiscal and Human Resources
Community Services:
Administration
Police
Fire
Development Services
Parks
Public Services
Management Services
Housing Rehabilitation
Reimbursed Administrative
Special Programs and Projects
Public Agency Funding
Economic Development
Interi.11 Assistance
Subrecipient Projects
Clearance
Other
Capital Outlay
Debt Service:
Principal Retirement
Interest Payments
Fiscal Charges
Bond Issuance Costa
Total Expenditures
General
$ 8,952,041
216,886
32,000
720,068
684,098
4,682
199, 172
46,893
0
153
879
4,035
68,300
10,929,207
668,230
1,435,226
130,863
3,862,849
3,034,046
1 ,265,213
2,576, 106
2, 108,406
1,435,250
0
(2,591,911)
99,323
102,288
0
0
0
0
370,967
329,269
0
0
0
0
14,826, 125
Special
Revenue
$1, 123,931
0
714, 147
0
1535
0
70,356
72,948
8,580
8, 755
1, 175
0
4 014
2,004,541
0
0
0
0
0
0
0
0
0
368,596
428, 171
134,80C5
583,562
0
3, 155
5,056
14,954
5,412
59,616
0
0
0
0
1,603,328
Debt
Service
$3, 125,805
0
0
0
0
0
151,446
0
62,944
0
0
0
0
3,340, 195
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3,332,876
1,501,601
9,127
0
{Continued)
• 26.
$
Capital
Projects
0
0
521,450
0
0
0
512,360
0
0
0
100,113
0
128
1!134,051
0
0
0
0
0
0
0
0
0
0
188,852
0
0
0
0
0
0
4,647
2,511,769
0
0
0
62,395
2, 767 ,663
1992
$13,201,777
216,886
1,267,597
720,068
684, 733
4,682
933,334
119,841
71,524
8,908
102, 167
4,035
72,442
17,407 ,994
668,230
1,435,226
130, 863
3,862,849
3,034,046
1,265,213
2,576, 106
2, 108,406
1,435,250
368,596
(1,974,888)
234, 129
685,850
0
3, 155
5,056
14,954
381,026
2,900,654
3,332,876
1,501,601
9, 127
62,395
24 ,040, 720
1991
$12,377,483
116,574
783,519
540,096
518,570
31,016
833,858
98, 739
8,581
10,548
51,422
712
67,343
15,438,461
627,086
1,404, 127
108, 160
3,491,656
2,833,455
1,149,666
2,269,977
1,940,697
1,258,472
256,997
{1,907,606)
183,390
668, 704
4, 146
2,119
0
42,240
72,973
2,969,219
2,206,493
1,454,260
10,686
30,562
21, 077, 479
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
(Continued)
Totals
Special Debt
General Revenue Service
Excess (Deficiency) of Revenues
Over (Under) Expenditures $(3,896,918) $ 401 ,213 $(1 ,503,409)
Other Financing Sources (Uses):
Proceeds frOll Long-Term Debt 0 0 1,125,000
Sale of General Fixed Assets 57,519 0 0
Operating Transfers In (Note 11) 3,889,872 0 58,944
Operating Transfers Out (Note 11) 0 (3291897) 0
Total Other Financing Sources (Uses) 319471391 (3291897) 111831944
Excess (Deficiency) of Revenues and
Other Financing Sources (Uses) Over
(Under) Expenditures and Other Uses 50,473 71,3H5 (319,465)
Fund Balances, October 1 217101223 9371390 111501418
Fund Balances, September 30 $217601696 s110081706 $ 8301953
The notes to the financial statements are an integral part of this statement .
. 27.
Capital
Projects
$(1 ,633,612)
3,500,275
0
270,953
0
317711228
2,137,616
319911562
$ 611291178
(Memorandum Onl�l
1992
$(6,632, 726)
4, 625, 275
57,519
4,219,769
(3291897)
815721666
1,939,940
817891593
$1017291533 $
1991
$(5,639,018)
500,000
23,527
4, 164,428
(3421889)
413451066
(1,293,952)
1010831545
817891593
Revenues:
Taxes
licenses and Perm its
Grants
Charges for Services
Fines, Forfeits, and Penalties
Special Assessments
I nterest on Investments
Rents and Royalties
Loan Proceeds
Interest on Loans
Contributions
Other
T ctal Revenues
Expenditures:
Current:
General Ga-iernment
Fiscal and Human Resources
Community Services:
Administration
Police
Fire
Parks
Development Services
Public Services
Management Services
Nondepartmental:
Interest
Housing Rehabilrtation
Reimbursed Administrative
Special ProgramS/Projects
Public� Funding
Interim Assistance
Clearance
Code Enforcement
Subredpient Projects
Fleet Start-Up Costs
Other
Caprtal Outlay
Expected Expenditure Savings
Contingenc,y
De� Service:
Principal
Interest and Fiscal Charges
Bond Issuance C0615
T eial Expendttures
Excess (Deficiency) a Revenues Over
(Under) Expenditures
Other Financing Sources (Usesj:
Proceeds from Long Term Debt ISBUance
Premium on Bonds Sold
Operating Transfers In
Operating Transfers Out
Other
T eial Other Financing Sources (Uses)
Excess (Deficiency) a Revenues Over
(Under) Expenditures and Other
Financing Sources (Usesj
Fund Balances, October 1
Fund Balances, Sef;tember 30
CITY OF COLLEGE STATION. IEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL. SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
General Fund Special ReYenue Funds
Variance
Favorable
� � (Unfayorab!e) � �
$8,884,221 $8,945,416 $ 61,195 $927,000 $1,123,931
107,090 216 ,886 109,796 0 0
28,220 32,000 3,780 1,390,358 714,147
736,080 720,067 (16,01 3) 0 0
536,000 684,098 148,098 0 635
20,000 4,682 (15,318) 0 0
303,800 192,907 (1 10,893) 26,800 70,356
48,200 46,893 (1,307) 50,500 72,948
0 0 0 0 8,580
0 0 0 0 8,755
2,000 910 (1,090) 0 1,175
41,200 64,951 23,751 35,000 4,014
10,706,811 10,908,810 201,999 2,429,658 2,004,541
679,532 668,229 11,303 0 0
1,509,878 1,435,227 74,651 0 0
131,096 130,864 232 0 0
4,097,956 3,863,752 234,204 0 0
3,093,769 3,034,048 59,721 0 0
2,614,628 2,576,725 37,903 0 0
1,341,524 1,319,098 22,426 0 0
2,378,968 2,108,405 270,563 0 0
1,469,307 1,437,119 32,188 0 0
0 0 0 0 0
0 0 0 411,111 368,596
(2,696, 166) (2,647,663) (48,503) 483,948 428,171
112,462 99,323 13,139 152,078 134,806
102,288 102,288 0 611,899 583,562
0 0 0 1,234 3,155
0 0 0 31,000 14,954
0 0 0 15,238 0
0 0 0 25,000 5,056
225,000 225,000 0 0 0
0 530 (530) 1,742 5,412
356.194 328,649 27,545 587,669 59,616
(790,340) 0 (790,340) 0 0
13,312 5,058 8,254 16,058 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
14,639,408 14,686,652 (47,244) 2,336,977 1,603,328
(3,932,597) (3,m,842) 154,755 92,681 401,213
0 0 0 0 0
0 0 0 0 0
3,889,900 3,889,872 (28) 0 0
0 0 0 (285,477) (329,897)
20,000 57,519 37,519 0 0
3,909 ,900 3,947,391 37 ,491 (285,477) (329,897)
(22,697) 169,549 192,246 (192,796) 71,316
3, 132,458 2,797,540 (334,918) 894,249 937,390
$3,109,761 $2,967,089 $ (142,672) $701,453 $1,008,706
• 28.
Variance
Favorable
!!.infii!YQ!i!�I
$196,931
0
(676,211)
0
635
0
43,556
22,448
8,580
8,755
1,175
(30,986)
(425, 117)
0
0
0
0
0
0
42,515
55,777
17,272
28,337
(1 ,921)
16,046
15,238
19,944
0
(3,670)
528,053
0
16,058
0
0
733,649
308,532
0
0
(44,420)
0
(44,420)
264,1 12
43,141
$ 307,253
Debi Se1vioe Fund Capital Projects Funds
Variance Variance
Favorable Favorable
l1imi &na fUnlayqab!el l1imi &na l!.!afavorablel
$3,129,550 $3,125,805 $(3 ,7 45) $ 0 $ 0 $ 0
0 0 0 0 0 0
0 0 0 500,000 521,450 21,450
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
135,000 114,876 (20,124) 136,200 512,360 376,160
0 0 0 0 0 0
0 62,945 62,945 0 0 0
0 36,570 36,570 0 0 0
0 0 0 100,0000 100,113 113
0 0 0 0 128 128
3,264,550 3,340,196 75,646 736,200 1,134,051 397,851
0 . 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
o. 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 4,647 (4,647)
0 0 0 0 0 0
0 0 0 221,090 188,852 32,238
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 7,021,784 2,511,769 4,510,015
0 0 0 0 0 0
0 0 0 0 0 0
2,304,601 3,335,694 (1,031,093) 0 0 0
1,570,182 1,511,311 58,871 0 0 0
0 0 0 0 62,395 (62,395)
3,874,783 4,847,005 (97z,222) 7,242,874 2,767,663 4,475,211
(610,233) (1,506,809) (896,576) (6,506,674) (1,633,612) 4,873,062
0 1,125,000 1,125,000 3,788,202 3,500,000 (288,202)
0 0 0 0 275 275
58,946 58,944 (2) 226,500 270,953 44,453
0 0 0 0 0 0
0 0 0 0 0 0
58,946 1,183,944 1,124,998 4,014,702 3,771,228 (243,474)
(551,287) (322,865) 228.� (2,491 ,97 2) 2,137,616 4,629,588
1,142,876 1,150,418 7,542 3,892,237 3,991,562 99,325
s 591,589 $ 827,553 $235,964 $1,400,265 $6,129,178 $4,728,913
The notes to the financial statements are an integral part of this statement.
• 29.
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICIT) ALL PROPRIETARY FUND TYPES
For the Fiscal Year Ended September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Totals
(Me•orandu• Only!
Operating Revenues:
Charges for Services
Premiu•s
Other
Total Operating Revenues
operating Expenses:
Purchased Power (Note 8)
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Ad•inistration Fees
C laia s
Pre•iUH
Rei1bursed Ad•inistrative
Depreciation and A•ortization
Other
Total Operating Expenses
Operating Inco•e (Loss)
Nonopersting Revenues (Expenses):
Interest Earnings
Other Interest Earnings
Rei•bursed Expenses
Contributions
Earnings in Joint Venture (Note 13)
Interest Expense
Other, Net
Total Nonoperating Revenues (Expenses)
Inco•e (Loss) Bef ore Operating Transfers
Ent erpri s e
$ 38,669,036
0
794 321
18, 637' 583
4,057,429
338,787
606' 162
459,974
1,626,676
727' 770
0
0
0
2,795,476
2,246,591
181 519
31 ,677,967
7,785,390
1,336,480
0
86,561
1, 530
19,807
(2,310,279)
(415,649)
(1 ,281 ,550)
6,503,840
(Continued)
• 30.
Internal
Serv i c e
$ 3,311,465
2,368,844
0
5,680,309
0
1,138,452
107,826
82, 251
12,858
33,938
104' 105
118, 723
1,307,812
587,880
401,088
167,844
475
4,063,252
1,617,057
108,038
0
5,635
0
0
(7,608)
(13,942)
92 J 123
1J709J180
1992
$ 41,980,501
2,368,844
794 321
45, 143,666
18,637,583
5,195,881
446,613
688,413
472,832
1 ,660,614
831,875
118' 723
1,307,812
587 ,880
3, 196,564
2,414,435
181 994
35,741,219
9,402,447
1,444,518
0
92, 196
1 ,530
19,807
(2,317,887)
(429,591)
(1J189,427)
8 ,213 ,020
1991
$ 38,482,066
2,041 ,02 9
551 219
41 074 314
19,072,974
4,831 ,096
397,755
633,757
1,326,203
1,553,889
492,007
103,048
1,327,319
662,591
1,907,606
2,218,270
238 311
34,764,82 6
6,309,488
1, 716,243
76,817
82,640
7,832
409,543
(2,445,468)
38 249
(114 I 144)
6 195 344
CITY OF COLLEGE STATION, TEXAS
COMBI NED STATEMENT OF REVENUES, EXPEN SES AND
CHANGES IN RETAINED EARNINGS (DEFICIT)
ALL PROPRIETARY FUND TYPES
For the Fiscal Year Ended September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
(Continued)
Totals
(Me1orandu1 Onl�l
Internal
Enterprise service 1992 1991
Operating Transfers Out $ (3,889,872) $ 0 $ (3,889,872) $ (3,821,539)
Total Operating Transfers out (3,889,872) 0 (3,889,872) (3,821 ,539)
Net Inco1e 2,613,968 1. 709. 180 4 ,323,1 4 8 2 ,373 ,805
Retained Earnings, October 1 38 ,289 ,533 (90,926) 38,198,607 35,824,801
Retained Earnings, September 30 $ 4019031501 $ 1,618,254 $ 42,521,755 $ 38, 198 , 606
The notes to the financial state1ents are an integral part of this state1ent .
• 31 •
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
(With Co m parat ive Totals for the Fiscal Year Ended September 30, 1991)
Totals
(Memorandum Only)
E nterprise Internal Service
Funds Funds 1992 1991
Cash Flows from Operating Activities:
Cash Received from Customers $39,006,323 $5,657,916 $44,664,239 $41,661,692
Cash Payments to Suppliers for Goods and
Services (23,809, 773) (2, 693, 7 47) (26,503,520) (26,686,840)
Cash Payments to Employees for Services (4,019,579) (1,132,538) (5, 152, 117) (4, 798, 115)
Other (513) (180) (693) 10,157
Net Cash Provided by Operating Activities 11, 1 76,458 1,831,451 13,007,909 10,186,894
Cash Flows from Noncapital Financing Activities:
Operating Transfers Out to Other Funds (3,889,872) 0 (3,889,872) (3,821,539)
Contribution to Fleet Replacement Fund (321,630) 0 (321,630) 0
Cash Received from Customer Prepayments 733 0 733 0
Cash Provided (Used) by Other Noncapital
Financing Activities (30,100) (15,9 1 6) (46,016) 216,206
Net Cash Used by Noncapltal Financing
Activities (4,240,869) (15,916) (4,256, 785) (3,605,333)
Cash Flows from Capital and Related Financing
Activities:
Acquisition and Construction of Capital
Assets (4,800,477) (749,946) (5,550,423) (5,684,095)
Proceeds -Sale of Capital Assets 57,735 0 57,735 15,000
Principal Paid on Revenue Bonds (2,475,000) 0 (2,475,000) (2,415,000)
Principal Paid on General Obligation Bonds (376,235) 0 (376,2 35) (377,765)
Principal Paid on Certificates of Obligation (26,200) 0 (26,200) (26,200)
Principal Paid on Obligation Under Capital
Lease (413,652) 0 (413,652) f378,849)
Interest Paid on Revenue Bonds (1,972,978) 0 (1,972,978) (2,086,420)
Interest Paid on General Obligation Bonds (118,973) 0 (118,973) (138,618)
Interest Paid on Certificates of Obligation (25,1 52) 0 (25,152) (28,296)
Interest Paid on Obligation Under Capital Lease
(179,347) 0 (179,347) (214, 151)
Proceeds from Revenue Bonds 0 0 0 4,800,000
Proceeds from Advance from Other Funds 1,321,672 0 1,321,672 0
Cash Received from Capital Grants 0 0 0 3,999
Cash Received from Special Assessments 2,092 0 2,092 0
Net Cash Used for Capital and Related
Financing Activities (9,006,515) (749,946) (9,756,461) (6,530,395)
Cash Flows from Investing Activities:
Advance to Other Funds (1,321,672) 0 (1,321,672) 0
Cash Distribution from Joint Venture 301,029 0 301,029 0
Purchase of Investments (13,272,008) (2, 751,628) (16,023,636) (16,316,593)
Proceeds from Sale and Maturities of
Investments 12,879,609 1,652,787 14,532,396 16, 143,681
Interest on Investments 1,361,076 79,498 1,440,574 1,717,948
Net Cash Provided By (Used for) Investing
Activities (51,966) (1,019,343) (1,071,309) 1,545,036
(Continued)
• 32.
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
(With Comparative Totals for the Fiscal Year Ended September 30, 1991)
(Continued)
Net Increase (Decrease) in Cash
Cash and Cash Equivalents, October 1
Cash and Cash Equivalents, September 30
Reconciliation of Operating Income (Loss) to Net
Cash Provided (Used) by Operating Activities:
Operating Income (Loss)
Adjustments to Reconcile Operating Income
to Net Cash Provided (Used) by Operating
Activities:
Depreciation -Amortization
Provision for Uncollectible Accounts
Change in Assets and Liabilities:
Change in Accounts Receivable
Change in Other Receivables
Change in Inventory
Change in Prepaid Costs
Change in Accounts Payable
Change in Accrued Liabilities
Change in Due to J oin t Venture
Change in Accrued Vacation
Total Adjustments
Net Cash Provided by Operating Activitie s
Enterprise
Funds
$(2, 122,892)
3, 174,832
$1,051,940
$ 7,785,390
2,250,769
95,658
(457,034)
0
7,605
0
1,449,894
29,427
0
14,749
3,391,068
$11,176,458
The notes to the financial statements are an integral part of this statement.
• 33.
Internal Service
Funds
$ 46,246
96,322
$1 42,568
$1,617,057
167,844
175
(22,573)
0
(532)
20
(74,624)
139,177
0
4,907
214,394
$1,831,451
Totals
(Memorandum Only)
1992
$(2,076,646)
3,271,154
$1,194,508
$9,402,447
2,418,613
95,833
(479,607)
0
7,073
20
1,375,270
168,604
0
19,656
3,605,462
$13,007,909
1991
$1,596,202
1,674,952
3,271, 154
$6,309,488
2,222,099
258,658
1,153,703
(566,032)
125, 128
221,455
780,793
(189,772)
(135,772)
7,146
3,877,406
$10,186,894
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the City of College Station, Texas ("City"), have been prepared in conformity with
generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting
Standards Board (GASS) is the accepted standard-setting body for establishing governmental accounting and
financial reporting principles. The more significant of the City's accounting policies are described below.
A. REPORTING ENTITY
The financial reporting entity is defined as (1) the primary government and (2) those component units for which the
primary government is financially accountable. A primary government is financially accountable for the organizations
that make up its legal entity. It is also financially accountable for the legally separate organizations if its officials
appoint a voting majority of an organization's governing body and one or both of the following conditions are met: (a)
the primary government is able to impose its will on the component unit: or (b) the primary government's relationship
with the component unit poses a real or potential financial benefit or burden for the primary government. Moreover,
financial accountability also is deemed to exist even in the absence of simple "accountability" (i.e. the appointment of
a voting majority of the organization's governing body) if the component unit is financially dependent upon the primary
government.
A primary government has the ability to impose its will on an organization if it can significantly influence the programs,
projects, or activities of, or level of services performed or provided by, the organization. A financial benefit or burden
relationship exists if the primary government (a) is entitled to the organization's resources; (b) is legally obligated or
has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c)
is obligated in some manner for the debt of the organization.
If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt without
approval by the primary government, then it is deemed to be fiscally dependent on the primary government and is
included as a component unit.
Included within the reporting entity for the City is the Brazos Valley Solid Waste Management Agency. The Brazos
Valley Solid Waste Management Agency ("BVSWMA") was created May 8, 1990, by the Cities of Bryan and College
Station, Texas, to achieve economy of scale savings for the participants through joint ownership and use of regional
waste management facilities. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of
the City Manager and a staff person from each city. In addition, the Mayors of each city serve alternating two-year
terms on the Board, which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA
annual budget is first approved by the BVSWMA Board and is then submitted for approval by both cities as a part of
their regular budget process.
-35 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
8. FUND ACCOUNTING
The City uses funds and account groups to report on its financial position and results of operations. Fund accounting
is designed to demonstrate legal compliance and to aid financial management by segregating transaction s related to
certain government functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. Government resources are allocated to
and accounted for in individual funds based upon the· purposes for which they are to be spent and the means by
which spending activities are contro ll ed . An account group, on the other hand, i s a financial reporting device
designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do
not directly affect net expendable available financial resources.
Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category is divided into
separate "fund types". The two broad fund categories used by the City in the accompanying financial statements are
governmental and proprietary. The separate fund types are as follows:
Governmental Fund Types
The General Fund is the general operating fund of the City and is used to account for all financial resources except
those required to be accounted for in another fund.
Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than major capital
projects).
The Debt Service Fund is used to account for the accumulation of resources for, and the pay m ent of, general long
term debt principal, interest, and related costs.
Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of
major capital facilities (other than those financed by proprietary funds).
Proprietary Fund Types
Enterprise Funds are used to account for operations (a) that are financed and operated in a ma nner similar to private
business enterprises -where the intent of the governing body is that the costs (expenses. including depreciation) of
providing goods or services to the general public on a continuing basis are to be financed or recovered primarily
through user charges; or (b) where the governing body has decided that periodic determination of revenues earned,
expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
Internal Service Funds are used to account for the financing of goods or services provided by one department or
agency to other departments or agencies of the City, or to other governments, on a cost�reimbursement basis.
-36-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
The account groups used by the City in the accompanying financial statements are as follows:
General Fixed Assets Account Group -This account group is established to account for all fixed assets of the City,
other than those accounted for in the proprietary funds.
General Long-Term Debt Account Group -This account group is established to account for all long-term debt of the
City except that accounted for in the proprietary funds. General long-term debt Of the City includes general obligation
bonds, certificates of obligation and accrued vacation leave.
C. BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All
governmental funds are accounted for using a current financial resources measurement focus. With this
measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating
statements Of these funds present increases and decreases in net current assets.
All p ropriet ary funds are accounted for on a flow of economic resources measurement focus. With this measurement
focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet.
Fund equity is segregated into contributed capital and retained earnings components. Proprietary fund-type operating
statements present i nc reases and decreases in net total assets.
The modified accrual basis of accounting is used by all governmental fund types. Under the modified accrual basis of
accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and
available). "Measurable" means the amount of the transaction can be determined and "available" means collectible
within the current period or soon enough thereafter to be used to pay liabilities of the current period.
Those reven ues susceptible to accrual are property taxes, franchise taxes, interest revenue and charges for services.
Sales taxes collected and held by the State at year-end on behalf of the City are also recognized as revenue. Fines
and permits are not susceptible to accrual because generally they are not measurable until received in cash.
Expenditures are generally recognized under the modified accrual basis of accounting when the related fund lia bi lity is
incurred. Exceptions to this general rule are the principal and interest on general long-term debt which are
recognized when due, and accrued vacation leave which is recognized when expected to be liquidated with
expendable available financial resources.
-37 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE F I NANCI AL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTI NG POLICIES-(Continued)
All proprietary funds are accounted for using the accrual basis of accounting. Revenues in these funds are
recognized when they are earned, and expenses are recognized when they are incurred. Utility customers are billed
monthly on a cycle-billing basis with revenues recorded when customers are billed, except at year-end when unbilled
r evenues are accrued.
D. POWER COST RECOVERY
The City is allowed to recover purchased power costs as power cost adjustments. This power cost recovery allow s
for the pass-through of power costs to the customers and has no impact on net income. The amount of any under or
over recovered purchased power costs at year-end was not material.
E. BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for the fiscal
year commencing the following October 1 . The operating budget includes proposed expenditures and the means of
finan cing them.
2) All budget requests are compiled by the Finance Department and presented with comparative and supporting
data to the Mayor and City Council for review.
3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments.
4) Prior to September 27, the budget is legally enacted through passage of an ordinance.
5) The City Council must approve all transfers of budgeted amounts between departments within any fu nd and
any revision that alters the total expenditure of any fund. An amount is also budgeted each year for contingencies
which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the
amount does not exceed $10,000. All other transfers must be approved by City Council. City Council may transfer
amounts among individual budget line items within major expenditure categories during the year, but no such transfer
may increase the overall total of the budget. Budgeted amounts as originally adopted were not significantly changed
by such transfers during the year.
·
6) The City Charter requires that a petition be signed by 100 registered voters of the City prior to C ity Council's
consideration of an ordinance amending upward the total of any fund of the city.
7) Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations
which have not been expended or lawfully encumbered lapse at the end of the budget year.
8) Formal budgetary integration is legally enacted and employed as a management control device during the
year for all funds.
-38 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO G ENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
The General Fund budget is adopted on a basis that differs from GAAP, as follows:
(a) The City does not include in General Fund budgetary amounts revenue or expenditure activity for the
Fireman's Relief Fund or the Cemetery Perpetual Care Fund which are combined with the General Fund for reporting
purposes.
(b) General Fund bu dgetary amounts do not include provisions for adjustments in inventory , the allowance for
uncollectible accounts receivable, or the capitalization of salaries for capital improvements projects.
Adjustments necessary to convert the General Fund revenues at September 30, 1992, on the GAAP basis to the
bu dg etary basis are as follows:
Revenues and Other Financing Sourc es -GAAP basis
R econcili n g Items:
Cemetery Perpetual Care Fund Revenues
Fireman's Relief Fund Revenues
Other
Total Reconciling Items
Total R evenu es and Other Financing Sources
-Budget (Non-GAAP Basis)
$14,876,598
(19,015)
(3,804)
2.422
(20.397)
$14,856,201
Adjustments necessary to convert the General Fund expenditures at S eptember 30, 1992, on the GAAP basis to the
budgetary basis are as follows:
Expen ditures and Other Financing Uses-GAAP Basis
R ec onc iling Items:
Fireman's Relief Fund Expenditures
Inventory Adjustment
Allowance for Uncollectible Accounts
Capitalized Salaries
Other
Total Reconciling Items
Total Expenditures and Other Financing Uses
-Bu dget (Non -GAAP B as is)
-39 -
$14,826, 125
(3,273)
(11,669)
(125,437)
899
7
(139,473)
$14,686.652
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
B ud gets for the Special Revenue Funds, Debt Service F u nd, and Capital P rojects Funds ar e ad opted on a basis
consiste nt with GAAP.
Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following significant
items:
(a) Capital outlay is included in the budget as an expense item.
(b} Transfers to the Debt Service Fund for debt principal payments relating to General Obligation Bonds and
Certificates of Obligation which are serviced by the E l ectric , Water and Sewer Funds, are treated as expenses for
budgetary purposes.
(c) The budget considers princi pal payments for Utility Revenue Bonds as an expense item.
(d} Enterprise Fund budgetary amounts do not include provisions for adjustments in inventory or the allowance
for uncollectible accounts receivable.
(e) The City does not budget for depreciation on E nterpris e Fund property and equipment.
(f) Budgeted revenue amounts do not include a provision for revenue accruals.
The budget for the I nternal Service Funds are adopted on a basis consistent with. GAAP, except for the following
sig nifi cant items:
(a) Capital outlay is included in the budget as an expense item.
(b} The City does not budget for depreci ati on on Internal Service Funds fixed assets.
B ud getary com parisons presented in the report are on the aforementioned budgetary basis. Budgetary amounts are
as originally adopted, or as amended by the City Council. I ndividual amendments were not material in relation to the
original appropriations which were amended.
-40 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
F. Cash and Cash Equivalents
Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to known amounts
of cash; and (b) so near their maturity that they present in significant risk of changes in value because of changes in
interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted
assets) include demand accounts, repurchase agreements, and government securities and agency notes with original
maturities of three months or less when purchased.
The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and
interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the
allocation is determined by calculating a ratio of each fund's equity in the pool to the total pool.
G. INVESTMENTS
Investments of all funds consist mainly of U. S. Treasu ry and Agency securities, bank certificates of deposit, and
investments in public funds investments pools (TexPool). Investments are stated at cost or amortized cost which
approximates market value.
State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the United States,
and fully collateralized repurchase agreements. The repurchase agreements must be purchased pursuant to a
master repurchase agreement which specifies that the transaction be held in a safekeeping account subject to the
control and custody of the City. Investments in security repurchase agreements may be made only with the City's
depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to
the Federal Reserve Bank of New York ("Primary Dealers"). All securities are purchased delivery-vs.-payment and
held in the C ity 's name in a safekeeping account at First City N ational Bank of Houston.
Investments are made in accordance with the City's Investment Policy which was adopted by the City Council on April
12, 1990. Thi s policy is applicable to all City funds and permits investment in obligations of the U. S. Government or
its agencies, repurchase agreements made in compliance with State of Texas Statutes, time certificates of deposit or
savings accounts in state or national banks located within the State of Texas, public funds investment pools, and
money market mutual funds. This policy designates the Director of Finance as the City's Investment Officer with
whom responsibility and authority for investment transactions reside.
The City also uses a pooling method to account for investments. Equity in investments and interest income from the
investment pool is allocated to the participating funds on a monthly basis and is determined by calculating a ratio of
each fund's equity in the investment pool to the total pool.
-41-
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
H. INVENTORY
Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of
governmental fund type and proprietary fund inventori es are recorded as expenditures/expenses when consumed
rather than when purchased.
I. PREPAID COSTS
Payments made to vendors for services that will benefit periods beyond September 30, 1992, are recorded as prepaid
costs.
J. RESTRICTED ASSETS
In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their repayment, are
classified as restricted assets on the bal ance sheet because their use is limited by applicable bond covenants. In
addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the
customer and is not available for operations. In the General Fund, restricted assets are comp r ised of Municipal Court
cash bonds, cemetery perpetual care funds and fireman's relief funds, all of whi ch are not available for operations.
K. INVESTMENT IN JOINT VENTURE
The Proprietary Fund's investment in joint venture is recorded using the equity method of accounting. Required
disclosures concerning the joint venture are presented in Note 13.
L. FIXED ASSETS
General fixed assets have been acquired for general government purposes. Asset purc h ases are recorded as
expenditures in the governmental fund types and capitalized in the General Fixed Assets Account Group at cost
where historical records are available and at an estimated historical cost where no historical records exist. Donated
fixed assets are valued at thei r estimated fair market value. Public dom ai n fixed assets consisting of improvements
other than buildings are also included in the General Fixed Assets Account Group.
No depreciation has been provided on general fixed assets, nor has interest been capitalized.
Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the historical cost
of acquisition, construction or, with respect to contributions of construction from third parties (principally developers),
at fair market value. In accordance with Financial Accounting Standards Board Statement No. 71, interest is not
capitalized during construction because interest is recovered currently in the City's established rate.
-42 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTI NG POLICIES-(Continued)
Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are
capitalized.
Depreciation is recorded in the above funds on a straight-line basis over the following estimated service lives:
Utility Systems
Buildings and Improvements
Equipment
M. COMPENSATED ABSENCES
25- 40 years
5 -50 years
3 -10 years
Employees are credited with vacation at. rates of· 1 O to 15 days per year, depending upon length of service. Carryover
of unused vacation time from one year to the· next is allowed for a maximum of two years. Upon. termination, the
respective employees are paid for any accrued vacation not taken (up to the two-year maximum). Accumulated
vacation leave that is expected to be liquidated with expendable available financial resources is reported as an
expenditure and a liability of the General Fund. Amounts of accumulated vacation leave that are not expected to be
liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group.
Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate up to 120
days. Payment for unused accumulated Sick leave is not made to employees by the City and, accordingly, no liability
has·been recorded in the financial statements.
N. LONG-TERM OBLIGATIONS
Long-term debt is recognized as a liability of a governmental fund when due or when resources have been
accumulated in the Debt Service Fund for payment early in the following year. For other long-term obligations, only
that portion expected to be financed from expendable available financial resources is reported as a fund liability of a
governmental fund. The remaining portions of such obligations are reported in the General Long-Term Debt Account
Group.
Long,term liabilities directly related to andfinancedJrom proprietary fund operations are accounted for in those funds.
All other unmatured long-term indebtedness of the City is accounted for in the General Long-Term Debt Account
Group.
0. ENCUMBRANCES
Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of
monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of
formal budgetary integration in the governmental fund ty j:>es. Encumbrances outstanding at year end are reported as
reservations of fund balances since they do not constitute expenditures or liabilities in the general purpose financial
statements.
-43-
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FiSCAL YEAR ENDED SEPTEMBER 30, 1992
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
P. FUND EQUITY
Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers,
customers or other funds. Reserved balances represent those portions of fund equity not appropriable for
expenditu re or legally segregated for a specific future use. Designated fund balances represent tentative plans for
future use of financial resources.
Q. BOND DISCOUNTS/ISSUANCE COSTS
In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the current period.
Bond discounts and issuance costs for proprietary fund types are deferred and amortized over the term of the bonds
using the straight-line method. Bond discounts are presented as a reduction of the face amount of bonds payable,
and issuance costs are recorded as deferred charges.
R. INTERFUND TRANSACTIONS
Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute
reimbursements to a fund for expenditures/expenses initially made from that fund, which are properly applicable to
another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of
expenditures/expenses in the fund that is reimbursed. I nterfund transactions other than quasi-external transactions
and reimbursements are reported as operating transfers.
S. STATEMENTS OF CASH FLOWS
The City has elected to use the direct method in presenting the Statements of Cash Flows for each of the Proprietary
and Internal Service Funds.
T. MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to indicate that they
are presented only to facilitate financial analysis, Data in these columns does not present financial position, results of
operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data
comparable to a consolidation. I nterfund eliminations have not been made in the aggregation of this data.
U. COMPARATIVE DATA
Comparative total data for the prior year have been presented in the accompanying financial statements in order to
provide an understanding of changes in the City's financial position and operations. However, comparative data have
not been presented in all statements because their inclusion would make certain statements unduly complex and
difficult to understand.
-44 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
2. DEPOSITS AND INVESTMENTS
At year-end, the carrying amount of the City's cash and time deposits was $2, 104,891, and the bank balance was
$2,666,0n. The City also had investments in the state investment pool amounting to $1,943,530, and a $50,000
certificate of deposit committed for cemetery perpetual care. Balance sheet amounts for unrestricted and restricted
cash and cash equivalents at September 30, 1992, are as follows:
Unrestricted cash and cash equivalents
Restricted cash and cash equivalents
$ 1,656,930
447,961
$ 2,104,891
The bank balance and certificate of deposit were entirely covered by federal depository insurance or by pledged
collateral held by the City's third-party custodian in the City's name. The state investment pool represents short term
investments in a pool managed by another government for which risk categorization is not appropriate because the
City's investment is not evidenced by securities that exist in physical or book entry form.
The City's investments at September 30, 1992, are shown below. The carrying amount is the cost at date of
purchase and approximates market value, except for U.S. Government Obligations, and Government Agency Notes,
where market values may be independently obtained:
Carrying Market
Amount Value
U.S. Government Obligations $ 18,718,216 $ 19,188,513
Government Agency Notes 8,492,448 8,379,408
Total Investments $ 21.210.664 $ 27.567.921
All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S. Government
Securities and are held by its agent in the City's name (Category One credit risk).
3. PROPERTY TAXES
Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied and
payable on October 1. The Brazos County Tax Office bills and collects property taxes for the City. City property tax
revenues are recognized when levied to the extent that they are collected in the current year. The balance is
reported as deferred revenues. Taxes become delinquent February 1 of the following year and are subject to interest
and penalty charges.
The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general
governmental services and for the payment of principal and interest on general long-term debt. The combined current
tax rate to finance general government services including debt service for the year ended September 30, 1992, was
$.40 per $100 of assessed valuation.
The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of property
for all taxing units in Brazos County. The Appraisal District is required to assess property at 100% of its appraised
value. Real property must be reappraised at least every four years. The City may, at its own
-45 -
CITY OF COLLEGE STATI ON, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
3. PROPERTY TAXES-(Continuecl)
expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action.
Under this system if the rate, excluding tax rates for bonds and other contractual obligations adjusted for new
improvements, exceeds the rate for the previous year by more than 8%, qualified voters of the City may petition for
an election to determine whether to limit the tax rate to no more than 8% above the tax rate of the previous year.
4. NOTES RECE IVABLE
General Fund:
During 1986, the City sold land valued at $943,894 to the CSEDF (see Note 1). In exchange for this land, the City
received a $3,000,000 noninterest-bearing promissory note to be repaid at face value in ten years or when the
CSEDF sells the land, whichever comes first. In addition, the CSEDF has agreed to share profits with the City related
to the eventual sale of the land by the CSEDF and to comply with certain financial covenants and legal restrictions.
On October 1 , 1991, the Bryan-College Station Economic Development Corporation was. formed to promote
economic development within the two cities. As a result, on October 15, 1991, the CSEDF approved a resolution
dissolving the CSEDF. During fiscal year 1992, ownership of the land was transferred to the City.
During 1991, the City sold a roller valued at $73,800 to the Brazos Valley Solid Waste Management Agency
("BVSWMA") in exchange for a promissory note to be repaid in semi-annual installments over a period of six years at
8% (see Note 13).
Special Revenue Funds:
In 1988, the City initiated a Community Development Loan Program which provides loans to eligible applicants from
Community Development Block Grant funds. The $204,439 balance in the Special Revenue Funds represents the
outstanding principal for these loans at September 30, 1992.
Debt Service Fund:
During 1991, the City loaned BVSWMA $625,000 for the purchase of equipment in exchange for an eight year 6%
note to be repaid in semi-annual installments (see Note 13) .
• 46.
5. FIXED ASSETS
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
A summary of changes in general fixed assets for the year ended September 30, 1992, is as follows:
Beginning
Balance
Land $ 5,089,038
Buildings and Building
Improvements 13,031,574
Improvements 14,103,419
Machinery, Tools and
Equipment 10,000,811
Parks System 5,826,944
Construction in
Progress 630,808
Total $48,682,594
Additions
and
Transfers In
$1,810,330
0
167,339
680,464
448,717
2,579,014
$5,685,864
Retirements
and
Transfers Out
$ 0
0
0
487,514
0
1,348,783
$1,836,297
Ending Balance
$ 6,899,368
13,031,574
14,270,758
10, 193,761
6,275,661
1,861,039
$52,532, 161
A summary of proprietary fund type property and equipment at September 30, 1992, is as follows:
Combined Solid Waste
Utility Collection
Fund Fund
Electric System $21,396,666 $ 0
Water System 27,812,282 0
Sewer System 19,920,864 0
Machinery & Equipment 1,620,588 2,345,657
Buildings & Improvements 1,623,308 0
Land 944,250 0
Construction in Progress 4,450,705 0
Total 77,768,663 2,345,657
Less Accumulated
Depreciation (19,702,238) (932,592)
Net $58,066,425 $1,413,065
Fleet
Replacement
Fund
$ 0
0
0
715,994
0
0
0
715,994
(57,589)
$658,405
• 47.
Utility Billing
$
Fund
0
0
0
541, 161
0
0
0
541,161
(350,038)
$191, 123
Landfill
Fund
$ 0
0
0
34,378
0
0
0
34,378
(6,999)
$27,379
Total
$21,396,666
27,812,282
19,920,864
5,257,778
1,623,308
944,250
4,450,705
81,405,853
(21,049,456)
$60,356,397
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
6. LONG-TERM DEBT
The following is a summary of long-term debt transactions for the year ended September 30, 1992:
Beginning Incurred/ Matured/
Balance Issued Retired
Governmental Fund T��s
General Obligation Bonds $18,5n,355 $4,625,000 $2,098,765
Certificates of Obligation 131,725 0 109, 111
Contractual Obligations 1,125,000 0 1,125,000
Accrued Vacation Leave 538,917 493,874 464,309
Subtotal 20,372,997 5,118,874 3,797,185
Progrieta!Y Fund T�R§§
Utility Revenue Bonds 24,205,000 0 2,475,000
General Obligation Bonds
Serviced by Utility Revenues 2,522,645 0 376,235
Certificates of Obligation
Serviced by Utility Revenues 209,602 0 26,202
Accrued Vacation Leave:
Electric Fund 66,568 65,739 60,948
Water Fund 24,010 31,856 26,975
Sewer Fund 30,686 33,741 30,112
Solid Waste Fund 18,279 20,324 18,876
Landfill Fund 9,520 6,223 5,926
Utility Billing Collection Fund 31, 181 34,343 29,734
Obligations Under Capital
Lease-(Note 12) 2,692,113 0 413,652
Subtotal 29,809,604 192,226 3,463,660
Total Long-Term Debt $50, 182,601 $5,311, 100 $7,260,845
- 48 -
Ending
Balance
$21, 103,590
22,614
0
568,482
21,694,686
21,730,000
2, 146,410
183,400
71,359
28,891
34,315
19,727
9,817
35,790
2,278,461
26,538,170
$48,232,856
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
6. LONG-TERM DEBT-(Continued)
Long-term debt at September 30, 1992, consisted primarily of bonds maturing serially and is summarized as follows:
Interest Series Principal
Rates(%) Matures Balance
General Obligation Bonds:
1968 Issue 4.40 -6.00 1995 $ 100,000
1976 Issue 4.00 -6.00 1997 375,000
19781 Issue 4.70 -6.00 1998 193,500
197811 Issue 5.15 -5.80 1999 1,070,000
1982 Series II Issue 9.00 -11.00 1993 475,000
1984 Issue 9.50 -11.00 1995 1,350,000
1987 Refunding Issue 4.50 -7.70 2004 8,090,090
1988 Refunding Issue 6.15 -8.15 1996 2,000,000
1989 Issue 6.50 -8.50 2005 2,825,000
1991 Issue 5.50 -7.50 2012 4,625,000
Subtotal 21,103.590
Certificates of Obligation:
Ladder Truck 60% of Prime 1993 22,614
Utility Revenue Bonds:
1985 Refunding Issue 6.00-9.50 2001 17,030,000
1990 Issue 6.50-8.50 2006 4,700,000
Subtotal 21,730,000
General Ob ligation Bonds
Serviced by Utility Revenues:
1976 Issue 4.00-6.00 1997 1,125,000
19781 Issue 4.70 -6.00 1998 881,500
1987 Refunding Issue 4.50 -7.70 2004 139,910
Subtotal 2,146,410
Certificates of Obligation Serviced by
Utility Revenues:
Utility Service Center 12.00 1999 183,400
Total $45,186.014
- 49 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
6. LONG-TERM DEBT-(Continued)
Debt service requirements to maturity for all long term debt is summarized as follows:
Year
1993
1994
1995
1996
1997
1998-2002
2003-2007
2008-2012
Total
Year
1993
1994
1995
1996
1997
1998-2002
2003-2006
Total
Year
1993
1994
1995
1996
1997
1998-2002
2003-2006
Total
General
Obligation Bonds
Principal
$2,089,205
1,986,045
1,856,130
3,058,735
1,714,075
6,424,955
2,724,445
1.250,000
$ 21!103,590 .
Interest
$ 1,387,112
1,231,347
1,088,804
917,863
758,759
2,249,463
690,356
179.063
$ 8.502.767
Certificates of Obligation
Serviced by Utility Revenues
Principal Interest
$ 26,200 $ 22,008
26,200 18,864
26,200 15, 720
26,200 12,576
26,200 9,432
52,400 9,432
���-:.0 0
$ 183,400 $ 88,032
General Obligation ,
Bonds Services by
Utility Revenues
Principal Interest
$ 370, 795 $ 99,263
378,955 79,305
378,870 59,076
386,265 40,271
385, 925 22,882
230,045 20, 179
15,555 1!192
$ 2. 146,410 $ 322. 168
• 50.
Certificates
of Obligation
Principal Interest
$ 22,614 $ 1,601
0 0
0 b
0 0
0 0
0 0
0 0
���-:.0 0
$ 22.614 $ 1 .601
Utility
Revenue Bonds
Principal
$ 2,375,000
2,325,000
2,405,000
2,505,000
2,475,000
7,845,000
1.800,000
$21 ,730,000
Interest
$ 1,769,820
1,567,845
1,360,185
1,141,588
917,900
1,875,469
247,000
$ 8,879,807
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
6. LONG-TERM DEBT-(Continued)
All the net revenues of the Utility Fund are pledged for the payment of debt service of the revenue bonds and other
indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolution, include
substantially all of the revenues and expenses of the Utility Fund other than certain interest income and expense, �nd
depreciation and amortization. This bond resolution further requires that the net revenues, as defined, equal at least
1 .40 times the average annual debt service on all revenue bonds and other indebtedness payable from those
revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable
from those revenues. The maximum annual debt service is defined as the maximum principal and interest payments
to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the
sum of all principal and interest payments due over the remaining life of the bonds divided by the remaining life of the
bonds. The City is in compliance with these requirements.
In prior years the City defeased certain revenue refunding bonds totaling $39,610,000 and certain general obligation
bonds and certificates of obligation totaling $11 ,821 , 126 by placing the proceeds of the refunding bonds in an
irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the trust account assets
and the liability for the defeased bonds are not included in the City's general purpose financial statements. At
September 30, 1992, the outstanding principal balance of these defeased revenue refunding bonds was $20, 175,000.
At September 30, 1992, the outstanding principal balance of the defeased general obligation bonds and certificates of
obligation was $7,375,000.
7. BONDS AVAILABLE FOR SALE
Authorized general obligation bonds available for future issue are as follows:
Street Improvements
Parks Improvements
Drainage Improvements
Public Buildings (Fire Station #4)
Oversize Participation -Bridges
Civic Center
Total
Year Authorized
1990
1990
1984
1984
1984
1976
Unissued Amount
$ 4,500,000
1,000,000
1,230,000
700,000
500,000
500,000
$ 8,430,000
Revenue bonds, authorized in fiscal 1984, remain unissued in the amount of $2,615,000 and are available for future
use.
• 51 •
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
8. CONTRACTS WITH GULF STATES UTILITIES AND THE TEXAS MUNICIPAL POWER AGENCY
The City negotiated a new contract and began purchasing 100% of its electrical power requirements from the Texas
Municipal Power Agency ("TMPA") on December 30, 1991. Under this contract, TMPA shall initially provide the City
with 11 O MW of electrical power at the following rates:
Demand Charge
Energy Charge
$11.78 per KW
$ 2.00 per MWH
The contract also includes a provision for consideration of the City as an equal member in the future generation
projects built by TMPA.
Prior to December 30, the City purchased substantially all its electrical power requirements from Gulf States Utilities.
The City's monthly electrical bill averaged $1,553, 132 during the year.
9. RETIREMENT PLAN
Plan Description
The City provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, defined
contribution plan in the state-wide Texas Municipal Retirement System ("TMRS"), an agent multiple-employer public
employee retirement system with over 570 plans currently in operation. It is the opinion of the TMRS management
that the plans in TMRS are substantially defined contribution plans, but they have elected to provide additional
voluntary disclosure to help foster a better understanding of some of the nontraditional characteristics of the plan.
Benefit amounts are determined by the sum of the employee's contribution to the plan, with interest, and the City
financed monetary credits, with interest. At the date the plan began, the City granted monetary credits for service
rendered before the plan began of a theoretical amount equal to two times what would have been contributed by the
employee, with interest, prior to establishment of the plan. The City currently provides monetary credits for service
since the plan began of 200% of the employee's accumulated contributions, less amounts available from forfeitures.
In addition, the City can grant as often as annually another type of monetary credit referred to as an updated service
credit which is a theoretical amount which, when added to the employee's accumulated contributions and the
monetary credits for service since the plan began, would be the total monetary credits and employee contributions
accumulated with interest if the current employee contribution rate and City matching percent had always been in
existence and if the employee's salary had always been the average of his salary in the last three years that are one
year before the effective date. At retirement, the benefit is calculated as if the sum of the employee's accumulated
contributions with interest and the employer-financed monetary credits with interest were used to purchase an
annuity.
Plan members can retire at ages 60 and above with 1 o or more years of service or with 25 years of service
regardless of age. The plan also provides death and disability benefits. A member is vested after 1 O years, but he
must leave his accumulated contributions in the plan. If a member withdraws his own money, he is not entitled to the
employer-financed monetary credits, even if he was vested. The plan provisions are adopted by the City Council
within the options available in the state statutes governing TMRS and within the actuarial constraints also in the
statutes.
• 52 •
.
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
9. RETIREMENT PLAN-(Continued)
Contribution Requirements
The contribution rate for the employees is 5% of covered payroll, and the City's matching percent is currently 200%
(calendar year 1992), both as adopted by the City Council. Under the state law governing TMRS, the City's
contribution rate is annually determined by the actuary. This rate consists of the normal cost contribution rate and the
prior service contribution rate, both of which are calculated to be a level percent of payroll from year to year. The
normal cost contribution rate finances the currently accruing monetary credits due to City matching percent, which are
the obligation of the City as of an employee's retirement date, not at the time the employee's contributions are made.
The normal cost contribution rate is the actuarially determined percent of payroll necessary to satisfy the obligation of
the City to each employee at the time his retirement becomes effective. The prior service contribution rate amortizes
the unfunded actuarial liability over the remainder of the plan's 25-year amortization period. When the City
periodically adopts updated service credits and increases annuities in effect, the increased unfunded actuarial liability
is to be amortized over a new 25 year period. Currently, the unfunded actuarial liability is being amortized over the
25-year period which began January, 1992. The : :nit credit actuarial cost method is used for determining the City
contribution rate. Contributions are made monthly by both the employees and the City. Since the City needs to know
its contribution rate in advance to budget for it, there is a one-year lag between the actuarial valuation that is the basis
for the rate and the calendar year when the rate goes into effect.
The City's total payroll for the year ended September 30, 1992, was $14,370,094, and the City's contributions were
based on a payroll of $13,792,527. Both the City and the covered employees made the required contributions,
amounting to $878,349 (6.44% of covered payroll for the months in calendar year 1991, 5.22% normal cost plus
1.22% to amortize the unfunded actuarial liability, and 6.35% for the months in calendar year 1992, 5.21% normal
cost plus 1.14% to amortize the unfunded actuarial liability) for the City and $689,686 (5%) for the employees. The
City adopted changes in the plan since the previous actuarial valuation which had the effect of increasing the City's
contribution rate for 1992 by 0.09% of payroll.
Funding Status
Although the substance of the City's plan is not to provide a defined benefit, in some form, some additional voluntary
disclosure is appropriate due to the nontraditional nature of the defined contribution plan which had an initial unfunded
pension benefit obligation due to the monetary credits granted by the City for services rendered before the plan began
and which can have additions to the unfunded pension benefit obligation through the periodic adoption of increases in
benefit credits and benefits. Statement No. 5 of the Governmental Accounting Standards Board (GASS 5) defines
pension benefit obligation as a standardized disclosure measure of the actuarial present value of pension benefits,
adjusted for the effects of projected salary increases, estimated to be payable in the future as a result of employee
service to date. The measure is intended to help users assess, on a going-concern basis, the funding status of public
employee pension plans, assess progress made in accumulating sufficient assets to pay benefits when due, and
make comparisons among public employee pension plans.
- 53.
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
9. RETIREMENT PLAN-(Continued)
The pension benefit obligation shown below is similar in nature to the standardized disclosure measure required by
the GASB Statement 5 for defined benefit plans except that there is no need to project salary increases since the
benefit credits earned for service to date are not dependent upon future salaries. The calculations were made as part
of the annual actuarial valuation as of December 31, 1991. Because of the money-purchase nature of the plan, the
interest rate assumption, currently 8.5% per year, does not have as much impact on the results as it does for a
defined benefit plan. Market value of assets is not determined for each city's plan, but the market value of assets for
TMRS as a whole was 114.1 % of book value as of December 31 , 1991 .
The total unfunded pension benefit obligation at December 31, 1991, the latest available information, is as follows:
Pension Benefit Obligation:
Annuitants Currently Receiving Benefits
Terminated Employees
Current Employees
Accumulated Employee Contributions Including
Allocated Invested Earnings
Employer-Financed Vested
Employer-Financed Nonvested
Total
Net Assets Available for Benefits,
at Book Value
Unfunded Pension Benefit Obligation
1991
$ 1,415,819
1,257,092
5,412,440
5,639,407
2.097,876
15,822,634
13.710,302
$2.112.332
The book value of assets is amortized cost for bonds and original cost for short-term securities and stocks. The
actuarial assumptions used to compute the actuarially determined City contribution rate are the same as those used
to compute the pension benefit obligation. The amounts above reflect the adoption of changes in the plan since the
previous actuarial valuation, which had the effect of increasing the pension benefit obligation by $211,988 .
• 54.
CITY OF COLL EGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
9. RETIREMENT PLAN-(Continued)
Trend Information
Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when
due. Applicable historical trend information concerning this plan is presented below. Complete trend information prior
to 1987 is unavailable. Additional historical trend information will be presented as it becomes available.
Year Ended
December 30
1987
1988
1989
1990
1991
Year Ended
December 30
1987
1988
1989
1990
1991
Year Ended
December 30
1987
1988
1989
1990
1991
Net Assets
Available
for Benefits
$ 7,299,624
8,806,929
10, 123,841
11,509,969
13,710,302
Unfunded
Pension
Benefit
Obligation
$ 2,553,147
2,242,546
2,347,262
2,390,149
2,112,332
Employer
Contributions
$ 680,759
652,444
730,712
822,349
878,349
. 55.
Pension
Benefit
Obligation
$ 9,852,771
11,049,475
12,471,103
13,900,118
15,822,634
Annual
Covered
Payroll
$12,861,559
11,028,053
11,949,309
12,971,271
13,792,527
Employee
Contributions
$ 643,995
551,417
597,473
648,573
689,686
Net Assets
Available as a
Percent of
Pension Benefit
. Obligation
74%
80%
81%
83%
87%
Unfunded
Pension Benefit
Obligation as a
Percentage of
Annual Covered Payroll
20%
20%
20%
18%
15%
Employer
Contributions as
a Percentage of
Annual Covered Payroll
5.3%
5.9%
6.1%
6.3%
6.4%
CITY OF COLL EGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
9. RETIREMENT PLAN-(Continued)
Post Retirement Benefits
In addition to providing pension benefits, the City provides certain health care benefits for retired employees.
Substantially all employees may become eligible for such benefits if they reach normal retirement age while working
for the City. The health care benefits are provided through a self-insurance plan administered by Donovan Benefi t
Systems (see Note 14). During fiscal year 1992, five retirees were eligible under this plan; however, claims filed by
these retirees were not material.
Fireman's Relief and Retirement Fund
The City's General Fund is used to account for the accumulation of resources and the payment of annuities and
related administrative costs of the Fireman's Relief and Retirement Fund, a closed, single-employer, defined
contribution plan. Resources are contributed by the City at an annual fixed rate. The City has voluntarily contributed
amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments
appear to be minimal due to the fact that it is estimated by the City that there are approximately 5 or less former
employees who could become eligible for these $25 per month payments in the future. Total assets of the plan are
included in the General Fund as a portion of the restricted cash balance. All qualitative and quantitative disclosures
as required by the Governmental Accounting Standards Board are not made for the Fireman's Relief and Retirement
Fund because such plan is not considered to be material.
10. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains four enterprise funds. Segment information for the year ended September 30, 1992, is as follows
(amounts in thousands):
Solid
Waste
Electric Water Sewer Collection
Fund Fund Fund Fund Total
Operating Revenues: $27,860 $5,319 $4,345 $1,939 $39,463
Operating Expenses
(Excluding Depreciation and
Amortization) 22,368 2,650 2,445 1,968 29,431
Depreciation and Amortization 726 750 526 245 2,247
Net Operating Income (Loss) 4,766 1,919 1,374 (274) 7,785
Operating Transfers, Net (2,670) (617) (454) (149) (3,890)
Net Income (Loss) 2,387 312 400 (485) 2,614
Property and Equipment Additions 1,593 328 1,564 1,326 4,811
Net Working Capital 9,584 (1,641) 777 66 8,786
Total Assets 33,850 27,658 21,729 2,858 86,095
Bonds and Other Long-Term Liabilities -
Excluding Current Portion 5,380 10,445 7,424 1,188 24,437
Total Equity $23,378 $13,416 $12,925 $1,478 $51,197
. 56.
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
11. OPERATING TRANSFERS
Individual fund operating and other transfers out and corresponding operating transfers in for fiscal 1992 were as
follows:
Operating Transfers Out Operating Transfers In
Hotel Motel
Hotel Motel
Solid Waste Collection
Electric
Wat.er
Sewer
12. COMMITMENTS AND CONTINGENCIES
Debt Service
GOB 1982 Series II
General
General
General
General
Amount
$ 58,944
270,953
149,100
2,670,192
616,980
453,600
Minimum future lease payments and present value of the net minimum lease payments for capital leases for
waterwell and water storage facilities are as follows:
Year Ending September 30.
1993
1994
1995
1996
1997
1998-2001
Total minimum lease payments
Less imputed interest
Present value of net minimum lease payments
Total
$ 592,999
592,999
293,586
250,813
250,813
762.192
2,743,402
(464,941)
$ 2,278,461
The City is contingently liable for lawsuits and other claims in the ordinary course of its operat.ions. The settlement of
such contingencies under the budgetary process would require appropriation of revenues yet to be realized and would
not materially affect the financial position of the City at. September 30, 1992.
13. JOINT VENTURE
In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose of
BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of regional
waste management facilities. Each city holds a 50% interest and ownership in BVSWMA.
BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the city manager and a staff
person from each city; in addition, the mayors of each city serve alternating two-year terms on the Board. The Board
has complete responsibility for the daily operating activities of BVSWMA. After Board approval, the BVSWMA annual
budget is presented for approval by both cities as a part of their regular budget.
- 57 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
13. JOINT VENTURE (Continued)
On May 8, 1990, the City transferred assets in the form of property permitted for landfill use and landfill equipment to
BVSWMA in exchange for a note payable of $976,000, with the remaining consideration representing contributed
capital of $85, 100. The City's Solid Waste Collection Fund realized a gain of $626, 795 on the transaction. BVSWMA
recorded the transferred assets at their appraised values. The note accrues interest at a rate of 8% and is payable in
semi-annual installments commencing November 1, 1990 and ending May 1 , 2000.
The City's share of BVSWMA's net income for fiscal 1992 was $19,807.
The City has been contracted as the operator of the landfill for BVSWMA. The City's Landfill Fund accounts for such
activity, and the City is reimbursed by BVSWMA for all operating expenses of the Landfill Fund, which were $765,525
in 1992.
The following is a summary of information from the audited financial statements of BVSWMA as of September 30,
1992, and 1991 .
Assets
Current Assets
Property, Plant and Equipment
(Net of $439,954 Accumulated
Depreciation at 1992 and $214,495 at
1991)
Other Assets
Total Assets
Liabilities
Current Liabilities
Notes Payable -Noncurrent
Accrued Post Closure Maintenance Costs
Total Liabilities
Fund Equity:
Contributed Equity
Retained Earnings
Total Fund Equity
Total Liabilities and Fund Equity
Total Operating Revenues
Total Operating Expenses
Operating Income
Net Nonoperating Revenues (Expenses)
Net Income
1992
$1,163,119
2,456,823
175,834
$3,795,n6
$ 460,282
2,084,664
1,076,270
3,621,216
170,200
4,360
174,560
$3,795,n6
$2,090,251
1,993,006
97,245
(58,430)
$ 38,815
• 58.
1991
$1,944,896
1,941,910
185,834
$4,072,640
$ 401,806
2,333,031
600,000
3,334,837
170,200
567,603
737,803
$4,072,640
$1,929,757
1,579,416
350,341
(56,172)
$ 294,169
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
13. JOINT VENTURE (Continued)
Debt:
Current
Long Term
Total
14. RISK MANAGEMENT
$ 248,367
2,084,664
$2,333,031
$ 230,834
2,333,031
$2,563,865
The City is self-insured for health benefits, and the plan is administered by Donovan Benefit Systems. The Employee
Benefits Fund is funded monthly by contributions from employees and from the operating funds of the City. These
contributions are actuarially determined. The City has a stop-loss insurance policy that limits its liability per employee
to $50,000 per incident with an aggregate, annual liability of $250,000. The liability for outstanding losses includes
$53,572 for claims incurred but not reported.
The City is also self-insured for workers' compensation benefits, and the plan is administered by Old Rep ublic
Insurance Company. The City has a stop-loss insurance policy that limits its liability per employee to $500,000 per
incident. The amount for estimated outstanding losses for claims incurred but not reported is not material.
The City uses internal service funds to account for its risk-management activities. In addition, interfund premiums are
reported as quasi-external transactions.
15. RESERVATIONS OF FUND BALANCES
Fund balances have been reserved at September 30, 1992, as follows:
General Fund:
Reserved for Inventory
Reserved for Encumbrances
Reserved for Prepaid Costs
Reserved for Fireman's Relief and Retirement Fund
Total General Fund Reserved
Special Revenue Funds:
Reserved for Encumbrances
Reserved for Prepaids
Total Special Revenue Funds Reserved
Debt Service Fund -Reserved for Debt Service
Capital Projects Funds:
Reserved for Encumbrances
Reserved for Prepaid Costs
Total Capital Projects Fund Reserved
Total
- 59 -
$ 122,885
73,764
6,966
3.470
207,085
62,710
10,000
72.710
830,953
836,034
10.006
846,040
$1 ,956,788
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
16. DEFICIT RETAINED EARNINGS/FUND BALANCES
At September 30, 1992, the Employee Benefits, Property and Casualty, and Utility Billing Funds had deficit
unreserved retained earnings. In addition, the Capital Equipment Fund had a deficit unreserved fund balance of
$22,810.
The $88,439 deficit in the Employee Benefits Fund resulted from higher than expected claims. In fiscal 1994 the City
plans to increase the amount of premiums charged for both employee and dependent insurance coverage. In
addition, cost containment measures continue to be implemented in order to eliminate this deficit.
The $69,936 deficit in the Property and Casualty Fund can be attributed to higher than expected claims expense.
The City has reevaluated the amounts charged each fund for property and casualty insurance in an effort to eliminate
this deficit.
The $85,934 deficit in the Utility Billing Fund can be traced to depreciation expense in the current and prior fiscal
years which was not recovered in the charges for services received from other funds. The fiscal year 1992 budget
allowed for partial recovery of these prior year expenses so that the deficit can be eliminated. Future budgets will
allow for complete elimination of this deficit. The $22,81 O deficit in the Capital Equipment Fund was a result of
expenditures for capital projects made prior to the issuance of debt to finance capital projects.
17. INTERFUND ASSETS/LIABILITIES
On September 30, 1992, the Electric Fund loaned $1,321,672 to the Solid Waste Fund for. the purchase of automated
garbage trucks and containers. The loan is payable in semi-annual installments beginning March 30, 1993, and
ending September 30, 1999, and accrues interest at a rate of 6.75%. The current portion of the loan is recorded as
an interfund receivable and payable in the Electric Fund and Solid Waste Fund, respectively. The noncurrent portion
is recorded as an Advance to and Advance from in the Electric Fund and Solid Waste Fund, respectively.
18. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS
The amounts of any excesses of expenditures/expenses over appropriations and the funds in which they occurred are
as follows:
General
Hotel/Motel
Parks Escrow
Community Development
Capital Equipment
GOB 1991
Electric
Water
Sewer
Employee Benefits
Landfill
Property and Casualty
Workers' Compensation
• 60.
Amount
$ 530
483
34,906
5,108
4,647
62,395
2,503
126,459
10,066
23,584
10,030
74,843
4,732
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
18. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS (Continued)
The $530 excess in the General Fund was a result of recording an inventory adjustment which was not included in the
budgetary amounts.
The $483 excess in the Hotel/Motel Fund was a result of unbudgeted miscellaneous expenditures, and the majority of
the $34,906 excess in the Parks Escrow Fund resulted from unbudgeted capital outlay expenditures. The $15, 108
excess in the Community Development Fund occurred as a result of higher than expected interim assistance and
miscellaneous costs.
Unbudgeted bond issuance costs were responsible for $62,395 excess in the GOB 1991 Bond Fund.
Higher than expected purchased professional services and unbudgeted fiscal agent's fees were responsible for the
$2,503 excess in the Electric Fund. Unbudgeted interest expense, special programs and projects costs, and fiscal
agent's fees resulted in the $126,459 excess in the Water Fund. The $10,066 excess in the Sewer Fund resulted
from unbudgeted special programs and projects costs and fiscal agent's fees and a higher than expected principal
payment.
Excess expenses were largely responsible for the $23,584 excess in the Employee Benefits Fund, while the $101,030
excess in the Landfill Fund was largely due to excess expenses for salaries and benefits and unbudgeted interest
expense. The Property and Casualty Fund recorded a $19,367 excess in budgeted claims expense and a $55,476
excess due to unbudgeted reimbursed administrative costs. Higher than expected administration fees resulted in the
$4, 732 excess in the Workers' Compensation Fund.
• 61 •
• 62.
GENERAL FUND
The general fund is used to account for resources traditionally associated with
government which are not required legally or by sound financial management to
be accounted for in ano ther fund.
. 63.
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1992
Taxes:
Current Property
Delinquent Property
Tax Penalty and Interest
General Sales
Mixed Drinks
Franchise
Total Taxes
Licenses and Per•its:
Mixed Drinks
Game Machines
Professional/Occupational
Oil and Gas
Builders Per•its
Electrical Per•its
Plu•bing Per•its
Other
Total Licenses and Per•its
Grants
Charges for Services:
Parks Concessions
Pool Admissions
Sports Instruction
Sports Programs
Special Events
Teen center
Other Parks
Fingerprinting
Police Reports and Records Checks
Arrest Fees
Warrant Service Fees
Police Escort Services
False Alar•s
EMS Transport
Hazardous Materials Response
Fire Inspections
Other Fire
Street sweeps and Repairs
Budget
$ 1,338,711
39,010
17,000
7,060,000
72,000
357,500
8,884,221
10,000
2,400
2,550
0
56,000
9,300
26,800
40
107,090
28,220
80' 100
69,900
68, 100
127,150
i7,500
900
16,200
5,000
20,000
47,500
16,200
8,000
16,500
163,300
5,000
3,000
0
27,000
Actual
$ 1 ,337,501
24,413
15,056
7' 128,294
81,203
358 J 949
8,945,416
11,343
1 ,393
22' 101
2,436
123,231
19,645
35,230
1 507
216,886
32,000
72,308
91 ,406
64,850
144,392
14,040
2,329
2,248
957
6,992
2,470
643
2,125
13,050
248,490
820
1 ,944
8
3,900
(Continued)
• 64.
Variance
Favorable
(Unfavorable)
$ (1,210)
(14,597)
( 1'944)
68,294
9,203
1 449
61 I 195
1 ,343
(1,007)
19,551
2,436
67,231
10,345
8,430
1 467
109 796
3 780
(7,792)
21,506
(3,250)
17 ,242
(3,460)
1 ,429
( 13 '952)
(4,043)
( 13 '008)
(45,030)
(15,557)
(5,875)
(3 ,450)
85' 190
(4' 180)
(1 ,056)
8
(23' 100)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Variance
Favorable
Budget Actual (Unfavorable)
Municipal Court $ 25,000 $ 25,689 $ 689
General Govern•ent 17' 130 18,892 1 '762
Other 2,600 2 514 (86)
Total Charges for Services 736,080 720,067 ( 16 I 013)
Fines, Forfeits and Penalties:
Municipal Court Fines 535,000 683,078 148,078
Other Fines and Penalties 1 000 1 020 20
Total Fines, Forfeits and Penalties: 536,000 684,098 148,098
Special Assess•ents 20,000 4 682 (15,318)
Use of Money and Property:
Interest 303,800 192,907 (110,893)
Rents and Royalties 48,200 46,893 (1,307)
Interest on Loans 4 700 153 (4,547)
Total Use of Money and Property 356,700 239,953 (116,747)
Miscellaneous:
Contributions 2,000 910 ( 1'090)
Rei•bursed Expenditures 0 4,035 4,035
Other 36,500 60 763 24,263
Total Miscellaneous 38,500 65,708 27,208
Total Revenues 10,706,811 10,908,810 201 ,999
Other Financing Sources:
Pay•ents in Lieu of Taxes 3,889,900 3,889,872 (28)
Sale of General Fixed Assets 20,000 57 519 37 519
Total Other Financing sources 3,909,900 3,947,391 37 491
Total General Fund Revenues $14,616,711 $14 ,856,201 $ 239,490
• 65.
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
Budget Actual
General Govern•ent:
Mayor and Council:
Supplies $ 6,365 $ 6,361
Maintenance 40 36
Other Purchased services 140 130
Capital Outlay 30,512 30 474
Total Mayor and Council 37,057 37,001
City Secretary:
Salaries and Benefits 86,361 86,347
Supplies 3,459 3,213
Maintenance 1 ,291 1 ,284
Purchased Property Services 1,376 1,155
Other Purchased services 27,730 26,205
Capital Outlay 7 770 7 764
Total City Secretary 127,987 125 ! 968
City Manager:
Salaries and Benefits 154,769 154,756
Supplies 6,210 6, 187
Maintenance 160 133
Purchased Professional Services 4,800 500
Purchased Property Services 1 ,450 650
Other Purchased Services 28,904 25,636
Capital Outlay 1 ,558 0
Total City Manager 197,851 187,862
Legal:
Salaries and Benefits 276,895 276,794
Supplies 16' 181 16, 173
Maintenance 630 527
Purchased Professional Services 6,497 6,303
Purchased Property Services 2,530 2,400
Other Purchased services 23,232 22,965
Capital Outlay 603 603
Total Legal 326,568 325,765
Total General Govern•ent 689,463 676,596
(Continued)
. 66.
Variance
Favorable
(Unfavorable)
$ 4
4
10
38
56
14
246
7
221
1 ,525
6
2 019
13
23
27
4,300
800
3,268
1 558
9 989
101
8
103
194
130
267
0
803
12 867
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL(BUDGETARY BASIS)
For the Fiscal Year En d ed September 30, 1992
(Continued)
Budget Actual
Fiscal and Hu•an Resources:
Finance Ad•inistration:
Salaries and Benefits $ 177,812 $ 177,080
supplies 4,580 4,249
Maintenance 320 203
Purchased Professional Services 1 ,400 1 ,350
Purchased Property Services 1 ,280 783
Other Purchased Services 16,997 16,918
capital Outlay 3 100 3 094
Total Finance Ad•inistration 205,489 203,677
Hu•an Resources:
Salaries and Benefits 170,006 169,988
Supplies 12,810 12,791
Maintenance 300 262
Purchased Professional Services 5,800 5,764
Purchased Property Services 1,920 1 ,525
Other Purchased Services 35,674 28,615
Capital Outlay 9 343 7 862
Total Hu•an Resources 235,853 226,807
Accounting:
Salaries lU'ld Benefits 287,953 284,222
Supplies 11,415 11 '401
Maintenance 1'610 1 ,200
Purchased Professional Services 118,545 110' 032
Purchased Property Services 3' 125 2,734
Other Purchased Services 67 ,849 55,373
Capital Outlay 2 875 2,872
Total Accounting 493,372 467,834
Purchasing and Stores:
Salaries and Benefits 145,985 143,596
Supplies 5,702 4,236
Maintenance 2,380 1 ,254
Purchased Professional Services 8,200 7,220
Purchased Property Services 3,430 2,944
Other Purchased Services 21'157 20,333
Capital Outlay 2,622 2 618
Total Purchasing and Stores 189,476 182,201
(Continued)
• 67.
Variance
Favorable
(Unfavorable)
$ 732
331
117
50
497
79
6
1 812
18
19
38
36
395
7,059
1 481
9 046
3,731
14
410
8,513
391
12,476
3
25,538
2,389
1,466
1'126
980
486
824
4
7 275
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGET ARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Budget and Evaluation:
salaries and Benefits
Supplies
Maintenance
Purchased Professional services
Purchased Property services
Other Purchased Services
Capital Outlay
Total Budget and Evaluation
Municipal Court:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Municipal Court
Total Fiscal and Hu•an Resources
Budget
$ 132,241
1'850
770
500
830
10,730
2 736
149,657
165' 574
6,220
1 ,695
39,335
16,200
27,683
65, 125
321,832
1,595,679
(Continued)
• 68.
Actual
$ 113,844
1,828
758
4
788
10,721
2 736
130,679
165,564
5,090
992
39,331
14' 187
18 '047
64,887
308,098
1,519,296
Variance
Favorable
(Unfavorable)
$ 18,397
22
12
496
42
9
0
18 978
10
1'130
703
4
2,013
9,636
238
13 734
76 383
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Co11unity Services Ad 1inistration:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Purchased services
Capital Outlay
Total Co11unity Services Ad1inistration
Police:
Police Ad1in1strat1on:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Police Ad1inistration
Unifor1 Patrol:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capit al Outlay
Total Unifor1 Patrol
Cri1inal Investigation:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Cri1inal Investigation
Budget
$ 112,546
1 ,640
90
480
16,340
110
131,206
347,234
8,600
1,300
7,296
120
30,619
824
395,993
1 '773 ,989
70,017
36,840
20,568
1,330
154,444
36 241
2,093,429
434,220
12,960
1o,120
16,730
3,760
30,230
508,020
(Continued )
• 69.
Actual
$ 112,540
1 ,627
36
416
16,245
0
130,864
347,174
5,704
1,168
6,370
115
27,229
824
388,584
1, 755,077
61,376
33,889
19,644
454
150,795
30,596
2,051 ,831
369,340
10,807
8,565
16,702
1,700
28,626
435,740
variance
Favorable
(Unfavorable)
$ 6
13
54
64
95
110
342
60
2,896
132
926
5
3,390
0
7 409
18,912
8,641
2 ,951
924
876
3,649
5 645
41 598
64,880
2, 153
1, 555
28
2,060
1 604
72 280
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Special Services:
Salaries and Benefits
supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
capital Outlay
Total Special Services
Technical Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Purchased Services
Total Technical Services
Communications/Jail:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Other Purchased Services
Capital Outlay
Total Communications/Jail
Total Police
Budget
$ 229,232
22,410
3,310
45, 135
370
31,293
11 z 554
343,304
227,075
15,530
42,916
72,250
33 I 127
390,898
369,965
13,950
9, 776
3,700
17' 540
1 ,300
416,231
�.147,875
(Continued)
. 70.
Actual
$ 222,053
16,725
2, 183
45,126
145
29,492
10,633
326,357
212,458
11,849
31,375
55,270
27,915
338,867
329,238
10,224
7,283
1,269
16,412
988
365,414
3,906,793
Variance
Favorable
(Unfavorable}
$ 7' 179
5,685
1, 127
9
225
1, 801
921
16 947
14, 617
3 ,681
11 l 541
16,980
5 212
52 031
40,727
3,726
2,493
2,431
1'128
312
50 817
241 ,082
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGET ARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Fire:
Fire Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Fire Administration
Fire Suppression:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Fire Suppression
Fire Prevention:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Other Purchased Services
Total Fire Prevention
Emergency Medical Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional services
Purchased Property Services
Other Purchased Services
Total Emergency Medical Services
Total Fire
Budget
$ 334,750
4, 118
2,340
355
8,360
22,635
3,883
376,441
2,449,184
45,985
43,418
5,775
29,085
34,754
46,369
2,654,570
0
12,750
3,350
200
16,317
32,617
0
17,320
7' 100
6,000
400
49,573
80,393
3 ! 144 t 021
(Continued)
• 71 •
Actual
$ 334,653
3,712
2,285
186
6, 153
22,591
3,863
373,443
2,415,933
42,624
40,844
5,633
26,757
31,619
45,568
2,608,978
(638)
12,054
2,320
185
15,885
29,806
( 1I571)
16, 174
6,309
6,000
391
43,949
71 ,252
3,083,479
Variance
Favorable
(Unfavorable)
$ 97
406
55
169
2,207
44
20
2,998
33,251
3 ,361
2,574
142
2,328
3' 135
801
45,592
638
696
1, 030
15
432
2 811
1, 571
1, 146
791
0
9
5 624
9 141
60 542
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Development Services:
Development Services Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Property services
Other Purchased Services
Capital Outlay
Total Development Services Administration
Engineering:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Engineering
Planning:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Planning
Total Development Services
$
Budget
175,093
5,366
3,679
3,050
14,579
8,942
210,709
261,722
6,445
2,095
14,900
1 ,620
30 ,391
3,554
3201727
703,606
23,030
8,735
10,730
9,920
66,563
20,377
8421961
1,3741397
(Continued)
-72-
Actual
$ 173,238
4,899
2,787
2,366
13,847
81757
2051894
261,709
6,076
2,083
14,885
1, 612
30,367
3,554
320,286
700,211
20,042
5,749
5,423
9,477
64,327
101898
8161127
113421307
Variance
Favorable
(Unfavorable)
$ 1, 855
467
892
684
732
185
4 815
13
369
12
15
8
24
0
441
3,395
2,988
2,986
5,307
443
2,236
9 479
26,834
321090
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Public Services:
Public Services Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Capital Outlay
Total Public Services Administration
Streets Maintenance:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased services
Capital Outlay
Total Streets Maintenance
Drainage Maintenance:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Purchased Services
Total Drainage Maintenance
Fleet Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Fleet Services
Traffic
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Traffic
Total Public Services
Budget Actual
$ 183' 134 $ 183,099
4,300 4,294
1, 860 1 ,407
16,490 16,477
12,486 12,115
980 936
219,250 218,328
494,260 492,340
29,550 29,502
680,690 450,203
19' 750 6,535
21,280 21,273
143,618 139,587
51150 51138
113941298 1,144,578
109,563 109,552
3,219 3,213
12' 100 12,079
4,080 4 ,074
301201 291893
1591163 158,811
385,780 384,656
35, 947 35,382
8,870 8,841
175 175
13,385 12,456
23,732 22,641
81270 71809
4761159 4711960
99,385 94,088
3' 180 2,382
31'123 21,995
7,210 7,200
790 541
21810 21405
1441498 128.611
2,393,368 2 .122. 288
(Continued)
. 73.
Variance
Favorable
(Unfavorable)
$ 35
6
453
13
371
44
922
1,920
48
230,487
13,215
7
4 ,031
12
2491720
11
6
21
6
308
352
1 '124
565
29
0
929
1'091
461
4 199
5,297
798
9, 128
10
249
405
15.887
2711000
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Parks:
Parks Ad•inistration:
Salaries and Benefits
Supplies
Maintenance
Purchased Property services
Other Purchased Services
Total Parks Ad•inistration
Recreation:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Recreation
Special Facilities:
Salaries and Benefits
Supplies
Maintenance
Purchased. Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Special Facilities
Parks .Maintenance:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital outlay
Total Parks Maintenance
Forestry:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property services
Other Purchased Services
Capital Outlay
Total Forestry
Total Parks
Budget
$ 243,529
6,660
2,260
2,030
28,088
282,567
335,482
65, 150
4,620
84,110
92,120
43,582
625,064
408,572
52,371
53,545
8,570
114, 735
39,084
8 704
685,581
532,414
34,050
68,970
3,330
86,260
37,932
14,300
777,256
210,278
8, 198
18,449
400
13, 133
16,706
15 160
282,324
2,652,792
(Continued)
• 74.
$
Actual
243 ,5.26
6,48.4
1 ,826
1,531
26,94 6
280,313
335,296
63,867
2,976
82,974
91,897
43,496
620,506
406,260
50,749
52,772
8,230
114,346
37,588
7 854
677,799
525,760
33,292
66,487
2,994
84, 772
37,903
14 296
765,504
209,389
6,563
15,680
0
7,788
15,333
12,216
266,969
2,611 ,091
Variance
Favorable
(Unfavorable!
$ 3
176
434
499
1 142
2 254
186
1,283
1 ,644
1'136
223
86
4 558
2,312
1,622
773
340
389
1,496
850
7 782
6,654
758
2,483
336
1 ,488
29
4
11 752
889
1 ,635
2,769
400
5,345
1 ,373
2 944
15 355
41 701
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1992
(Continued)
Bud get Actual
Manaoe•ent Services:
Manage•ent services Ad•inistration:
Salaries and Benefits $ 100,358 $ 100,334
Supplies 1,220 1,203
Maintenance 90 73
Purchased Property Services 380 375
Other Purchased Services 9,950 9,930
Capital Outlay 220 217
Total Management Services Administration 112,218 112,132
Public Relations:
Salaries and Benefits 152' 174 152, 100
Supplies 4,765 4,613
Maintenance 7,223 6,995
Purchased Property Services 1'130 91 4
Other Purchased Services 22,178 21 ,024
Capital Outlay 1 061 1 061
Total Public Relations 188,531 186,707
Energy Manage•ent Services:
Salaries and Benefits 191,257 189,9 1 1
Supplies 19, 732 19,247
Maintenance 86,885 86, 185
Purchased Professional Services 319,974 315,617
Purchased Property Services 121, 190 1 09,824
Other Purchased Services 24,981 20,7 69
Capital Outlay 62,050 59,878
Total Energy Manage•ent Services 826,069 801 ,431
Manage•ent Infor•ation Services:
Salaries and Benefits 260,180 252,552
Supplies 3,750 3,672
Maintenance 116,005 115,966
Purchased Property Services 5,456 5,417
Other Purchased Services 20,429 20,398
Capital Outlay 11 413 11 127
Total Manage•ent Infor•ation Services 417,233 409, 132
Total Manage•ent Services 1,544,051 1,509,402
Nondepart•ental:
Special Progra•s and Projects 112 ,462 99,323
Public Agency Funding 102,288 102,288
Fleet Start-Up Costs 225,000 225,000
Inventory Loss 0 530
Contingency 13,312 5,058
Expected Expenditure Savings (790,340) 0
Total Nondepart•ental (337,278) 432, 199
Subtotal 17,335,574 17,334,315
Less Rei•bursed Ad•inistrative (2, 696, 166) (2,647,663)
Total General Fund Expenditures $14,639,408 $14,686,652
• 75.
Variance
Favorable
(Unfavorable)
$ 24
17
17 5 20 3
86
74
152 228 216 1'154 0
1 824
1 ,346 485
700 4,357 11,366 4,212 2 172
24,638
7,628
78 39
39 31
286
8 101
34 649
13' 139
0 0
(530)
8,254
(790,340)
(769,477)
1 259
(48,503}
$ (471244)
• 76.
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for specific revenues that are legally
restricted to expenditures for particular purposes.
Community Development -to account for funds granted to the City by the
National Department of Housing and Urban Development for use on various
community improvement projects.
Hotel/Motel Tax -to account for the receipt and expenditure of funds received by
the City from the assessment of hotel and motel occupancy tax. Usage of funds
is restricted to the construction and maintenance of convention and civic facilities
and to the promotion of tourism and arts within the City.
Parks Escrow -to account for the receipt and expenditure of funds received by
the City from residential land developers. Developers either dedicate land or
money in lieu of land for use in the development of neighborhood parks in
residential areas.
-n.
CITY OF COLLEGE STATION, TEXAS
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
Se�tember 30, 1992
(With comparative totals for he fiscal year ended September 30, 1991)
Totals
Community Hotel/Motel Parka
Development Tax Escrow 1992 1991
Assets
Equity in Cash and Cash Equivalents $ 62,6Sl3 $ 53,086 $ 22,20SI $ 137,988 $ 148,314
Equity in Investments 0 588,052 246,022 834,074 739, 796
Receivables:
Accrued Interest 0 16,317 6,885 23,202 9,602
Grants 61,518 0 0 61,518 83,553
Letter of Credit 0 0 25,425 25,425 25,425
Accounts 602 6,696 0 7,298 1,507
Loans 204,43SI 0 0 204,439 17Sl,842
Less Allowance for Uncollectible Accounts 0 (672) 0 (672) (188)
Total Assets $ 329,252 $ 663,479 $ 300,541 $ 1 ,293,272 $ 1t187,851
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 35,921 s 11,042 $ 0 $ 46,963 $ 39, 105
Retainage Payable 13,971 0 1,373 15,344 16,627
Refundable Oeposits 0 12,313 0 12,313 11,305
Accrued Liabilities 5, 107 400 0 5,507 3,582
Deferred Revenues 204,439 0 0 204 ,439 179,842
Total Liabilities 259,438 23, 755 1 373 284,566 250,461
Fund Balances:
Reserved for Encumbrances 61,389 1,321 0 62,710 1,450
Reserved for Prepaids 0 0 10,000 10,000 0
Unreserved:
Designated for Subsequent Years•
Expenditures 8,425 203 289, 168 297, 796 341,686
Undesignated 0 638,200 0 638,200 594,254
Total Fund Balances 69,814 639, 724 29SI, 168 1,008,706 937,390
Total Liabilities and Fund Balances $ 329,252 $ 663,479 $ 300,541 $ 1,293,272 $ 1, 1871851
. 78.
CITY OF COLLEGE STATION1 TEXAS
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
(With
For the Fiscal Year Ended September 30, 1992
comparative totals for the fiscal year ended September 30, 1991)
Community
Development
Revenues:
Taxes $ 0
Grants 714, 147
Fines, Forfeit• and Penalties 12
Interest on Investments 1 ,241
Rents and Royalties 0
Loan Proceeds 8,580
Interest on Loans 8, 755
Contributions 0
Other 2 424
Total Revenues 735, 159
Expenditures:
Current:
Housing Rehabilitation 368,596
Reimbursed Adlninistrative 212,884
Special Programs and Projects 0
Public Agency Funding 101 ,562
Economic Development 0
Interim Assistance 3, 155
Planning 5,056
Clearance 14,954
Other 3, 187
Capital Outlay 24 710
Total Expenditures 734, 104
Excess of Revenues Over Expenditures 1 ,055
Other Financing Sources (Uses):
Operating Tranef ere Out 0
Other Transfer• 0
Total Other Financing Sources (Uses) 0
Excess (Oeficiency) of Revenues Over Expenditures
and Other Financing Sources(Usas) 1,055
Fund 8alances, October 1 68,759
Fund Balances, September 30 $ 69,814
Hotel/Motel Parke
Tax Escrow
$ 1, 123,931 $ 0
0 0
623 0
47,019 22,096
72,948 0
0 0
0 0
1, 175 0
1 590 0
1,247,286 22,096
0 0
215,287 0
134,80!5 0
482,000 0
0 0
0 0
0 0
0 0
2,225 0
0 34 ,90!5
834,318 34,90!5
412,968 (12,810)
(329,897) 0
0 0
(329,897) 0
83,071 (12,810)
556,653 311 ,978
$ 6391724 $ 29911158
• 79.
$
$
Totals
1992
1, 123,931
714, 147
635
70,356
72,948
8,580
8,755
1'175
4 014
2,004,541
368,596
428, 171
134' 80!5
583,562
0
3, 155
5,056
14,954
5,412
59,616
1,603,328
401,213
(329,897)
0
(329, 897 )
71,316
937,390
110081700
1991
$ 1,005,305
607,270
213
71,877
53,1586
8,581
7,656
0
11 472
1, 766,0!50
256,997
358,231
169,929
545,621
4, 146
2, 119
0
42,240
192
23,107
1,402, 582
363,478
(169,889)
299, 164
129,275
492,753
444 637
$ 9371390
CITY OF COLLEGE STATION. TEXAS
COMMUNITY DEVELOPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET ANO ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Revenues:
Grants
Fines, Forfeits, and Penalties
Interest Earnings
Loan Proceeds
Interest on Loans
Other
Total Revenues
Expenditures:
Current:
Housi ng Rehabilitation
Reimbursed Administrative
Public Agency Funding
Interim Assistance
Clearance
Code Enforcement
Subrecipient Projects
Other
Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Fund Balance, October 1
Fund Balance, September 30
Budget Actual
$1,390,358 $714, 147
0 12
0 1,241
0 8,580
0 8,755
35,000 2,424
1,425,358 735, 159
411,111 368,596
224,200 212,884
129,899 101,562
1,234 3,155
31,000 14,954
15,238 0
25,000 5,056
0 3,187
587,669 24,710
1,425 ,351 734, 104
7 1,055
0 68,759
$ 7 $ 69,814
• 80.
Variance
Favorable
(Unfavorable)
$(676,211)
12
1,241
8,580
8,755
(32,576)
(690, 199)
42,515
11,316
28,337
(1,921)
16,046
15,238
19,944
(3, 187)
562,959
691,247
1,048
68,759
$ 69,807
CITY OF COLLEGE STATION. TEXAS
HOTEL/MOTELTAXFUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Revenues:
Taxes
Fines, Forfeits, and Penalties
Interest Earnings
Rents and Royalties
Contributions
Other
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Special Programs and Projects
Public Agency Funding
Other
Contingency
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Uses:
Operating Transfers Out
Excess (Deficiency) of Revenues
Over/(Under) Expenditures and Other
Financing Uses
Fund Balance, October 1
Fund Balance, September 30
• 81 •
Budget Actual
$ 927,000 $1, 123,931
0 623
26,800 47,019
50,500 72,948
0 1, 175
0 1,590
1,004,300 1,247,286
259,748 215,287
152,078 134,806
482,000 482,000
1,742 2,225
16,058 0
911,626 834,318
92,674 412,968
285,447 329,897
(192,773) 83,071
446,430 556,653
$ 253,657 $ 639,724
Variance
Favorable
(Unfavorable)
$ 196,931
623
20,219
22,448
1, 175
1,590
242,986
44,461
17,272
0
(483)
16,058
77,308
320,294
(44,450)
275,844
110,223
$ 386,067
CITY OF COLLEGE STATION. TEXAS
PARKS ESCROW FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Interest Earnings $ 0 $ 22,096 $ 22,096
Total Revenues 0 22,096 22,096
Expenditures:
Capital Outlay 0 34,906 (34,906)
Total Expenditures 0 34,906 (34,906)
Excess (Deficiency) of Revenues
Over/(Under) Expenditures 0 (12,810) (12,810)
Fund Balance, October 1 311,978 311,978 0
Fund Balance, September 30 $311,978 $299, 168 $(12,810)
• 82.
CAPITAL PROJECTS FUNDS
Capital projects funds are used to account for the acquisition and construction of
major capital facilities other than those financed by proprietary funds and trust
funds.
Capital Eguipment -to account for the cost of acquisition and replacement of
vehicles and equipment to be made with funds provided by operating funds.
1982 Series II Bond -to account for the cost of parks and street improvements,
city hall and warehouse construction, and a traffic signalization project to be
made with funds provided by proceeds of the 1982 Series 11 issue of general
obligation bonds.
1984 Bond -to account for the cost of street improvements, building
construction, and park improvements to be made with funds provided by
proceeds of the 1984 Series of general obligation bonds.
1989 Bond -to account for the cost of street improvements and the renovation of
the public services building to be made with funds provided by proceeds of the
1989 Se rie s of general obligation bonds.
1991 Bond -to account for the cost of street improvements and parks
improvements made with funds provided by proceeds of the 1991 Series of
general obligation bonds.
• 83.
CITY OF COLLEGE STATION. TEXAS
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Assets
Equity in Cash and cash Equivalents
Equity in Invest•ents
Receivables:
Accrued Interest
Grants
Prepaid Costs
Total Assets
Liabilities and Fund Balances
Liabilities:
Accounts Payable
Retainage Payable
Miscellaneous Accrued Liabilities
Total Liabilities
Fund Balances:
Reserved:
Reserved for Encu•brances
Reserved for Prepaids
unreserved Designated for:
Drainage Projects
General Govern•ent Projects
Parks Projects
Streets Projects
Traffic Signalization Projects
Unreserved Undesignated
Total Fund Balances
Total Liabilities and Fund Balances
• 84.
Capital
Equip•ent
$ 0
0
0
157,302
0
$ 157,302
$ 178,923
0
0
178,923
1'188
0
0
0
0
0
0
(22,809)
(21 ,621)
$ 157 ,302
1982
Series II
Bond
$ 124 '675
1,381,067
40,413
274,247
10,006
$ 1,830,408
$ 239,309
65,233
373
304,915
532,498
10,006
0
380,002
134,820
61,812
70,986
335,369
1,525,493
$ 1 ,830,408
1984 8ond
$ 21,525
238,448
4,957
0
0
$ 264,930
$ 6,402
7,736
0
14 138
139,883
0
110,909
0
0
0
0
0
250,792
$ 264,930
1989 Bond 1991 Bond
$ 121 ,086 $ 232,796
1 ,341 ,312 2,578,755
36 ,351 69,742
0 8,663
0 0
$ 1,4981749 $ 2,8891956
$ 3,880 $ 9,238
0 1,073
0 0
3,880 10 311
56,032 106,433
0 0
0 0
24,862 0
99,315 410,352
1,175,544 2,362,860
0 0
139,116 0
1,494,869 2,879,645
s 114981749 $ 218891956
s
s
$
$
1992
500,082
5,539,582
151,463
440,212
10 006
616411345
437,752
74,042
373
512, 167
836,034
10,006
110,909
404,864
644,487
3,600,216
70,986
451 ,676
6, 129, 178
616411345
. 85.
Totals
1991
$ 670,738
3,345,665
76,771
119,515
0
$ 412121689
$ 185,611
35,516
0
221,127
155,784
0
271,667
418,113
957,698
1,305,390
0
882,910
3,991,562
$ 412121689
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Revenues:
Grants
Interest on Investments
contributions
Other
Total Revenues
Expenditures:
current:
Reimbursed Administrative
Public Agency Funding
Other
Capital Outlay
Debt Service:
Bond Issuance Costs
Total Expenditures
Excess (Deficiency) of Revenues
over (Under) Expenditures
Other Financing Sources (Uses):
Proceeds from Long Term Debt Issuance
Sale of Long Term Debt
Operating Transfers In
Operating Transfers Out
Other Transfers
Total Other Financing Sources (Uses)
Excess (Deficiency) of Revenues Over
(Under) Expenditures and Other
Financing Sources (Uses)
Fund Balances, October 1
Fund Balances, September 30
• 86.
capital
Equipment
$ 157,302
0
0
0
157,302
0
0
4,647
361, 167
0
365,814
(208,512)
0
0
0
0
0
0
(208,512)
186 891
$ (21 I 621 )
1982
Series II
Bond
$ 355,485
142, 189
100,113
0
597 787
57,957
0
0
1,369,607
0
1 ,427,564
(829,777)
0
0
270,9 53
0
0
270,953
(558,824)
2 ,084 ,317
$ 1 ,525,493
$
1984 Bond
0
1 6,6 18
0
128
16 746
33,601
0
0
4,020
0
37 621
(20,875)
0
0
0
0
0
0
(20,875)
271 667
$ 250,792
Totals
1989 Bond 1991 Bond 1992 1991
$ 0 $ 8,663 $ 521 ,450 $ 158,334
115,532 238,021 512,360 362,081
0 0 100' 113 50,000
0 0 128 990
115,532 246,684 1, 134,051 571 405
18,171 79, 123 188,852 149,519
0 0 0 0
0 0 4,647 32,575
167,200 609,775 2,511, 769 2,343' 136
0 62,395 62,395 30,562
185,371 751,293 2,767,663 2,555,792
(69,839) (504,609) ( 1 I 633 I 61 2 ) (1,984,387)
0 3,500,000 3,500,000 500,000
0 275 275 0
0 0 270,953 294 ,ooo
0 0 0 (173,000)
0 0 0 421 ,382
0 3,500,275 3,771,228 1,042,382
(69,839) 2,995,666 2,137,616 (942,005)
1 ,564,708 ( 116,021) 3,991,562 4,933,567
$ 1 ,494,869 $ 2,879,645 $ 6, 129, 178 $ 3,991 ,562
• 87.
CITY OF COLLEGE STATI ON , TEXAS
CAPITAL EQUIPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Variance
Favorable
Budget Actual (Unfavorable}
Revenues:
Grants $ 0 $157,302 $157,302
Interest 0 0 0
Total Revenues 0 157,302 157,302
Expenditures:
Interest 0 4,647 (4,647)
Capital Outlay 675, 184 361,167 314,017
Total Expenditures 675, 184 365,814 309,370
Excess (Deficiency) of Revenues
Over/(Under) Expenditures (675, 184) (208,512) 466,672
Other Financing Sources:
Proceeds From Long Term Debt Issuance 288,202 0 (288,202)
Total Other Financing Sources 288,202 0 (288,202)
Excess of Revenues Over Expenditures
and Other Financing Sources (386,982) (208,512) 178,470
Fund Balance, October 1 192,237 186,891 (5,346)
Fund Balance, September 30 $ (194,745) $ (21,621) $173,124
• 88.
CITY OF COLLEGE STATION. TEXAS
1982 SERIES II BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Revenues:
Grants
Interest
Contributions
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Capital Outlay
Total Expenditures
Excess (Deficiency) of Revenues
Over/(Under) Expenditures
Other Financing Sources:
Operating Transfers In
Total Other Financing Sources
Excess (Deficiency) of Revenues
Over/(Under) Expenditures and Other
Financing Sources
Fund Balance, October 1
Fund Balance, September 30
• 89.
Budget Actual
$ 500,000 $ 355,485
0 142, 189
100,000 100, 113
600,000 597,787
70,540 57,957
1,479,000 1,369,607
1,549,540 1,427,564
(949,540) (829,777)
226,500 270,953
226,500 270,953
(723,040) (558,824)
1,250,000 2,084,317
$ 526,960 $1,525,493
Variance
Favorable
(Unfavorable)
$ (144,515)
142, 189
113
(2,213)
12,583
109,393
121,976
119,763
44,453
44,453
164,216
834,317
$ 998,533
CITY OF COLLEGE STATION. TEXAS
1984 BOND FUND
SCHEDULE OF REVENU ES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Revenues:
Interest
Other
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Capital Outlay
Total Expenditures
Excess (Deficiency) of Revenues
Over/(Under) Expenditures
Fund Balance, October 1
Fund Balance, September 30
• 90.
Budget Actual
$ 0 $ 16,618
0 128
0 16,746
35,000 33,601
400,000 4,020
(435,000) 37,621
435,000 (20,875)
450,000 271,667
$ 15,000 $ 250,792
Variance
Favorable
(Unfavorable)
$ 16,618
128
16,746
1,.399
395,980
397,379
414, 125
(178,333)
$ 235,792
CITY OF COLLEGE STATION. TEXAS
1989 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Revenues:
Interest
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Capital Outlay
Total Expenditures
Excess (Deficiency) of Revenues
Over/(Under) Expenditures
Fund Balance, October 1
Fund Balance, September 30
Budget Actual
$ 0 $ 115,532
0 115,532
21,582 18, 171
1,936,600 167,200
1,958, 182 185,371
(1, 958, 182) (69,839)
2,000,000 1,564,708
$ 41,818 $1,494,869
• 91 •
Variance
Favorable
(Unfavorable)
$ 115,532
115,532
3,411
1,769,400
1,772,811
1,888,343
(435,292)
$1,453,051
CITY OF COLLEGE STATION. TEXAS
1991 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES ANO CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Revenues:
Grants
Interest
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Capital Outlay
Debt Service:
Bond Issuance Costs
Total Expenditures
Excess (Deficiency) of Revenues
Over/(Under) Expenditures
Other Financing Sources:
Proceeds From Long Term Debt Issuance
Total Other Financing Sources
Excess (Deficiency) of Revenues
Over/(Under) Expenditures and Other
Financing Sources
Fund Balance, October 1
Fund Balance, September 30
• 92.
Budget Actual
$ 0 $ 8,663
136,200 238,021
136,200 246,684
93,968 79,123
2,531,000 609,775
0 62,395
2,624,968 751,293
(2,488, 768) (504,609)
3,500,000 3,500,275
3,500,000 3,500,275
1,011,232 2,995,666
0 (116,021)
$1,011,232 $2,879,645
Variance
Favorable
(Unfavorable)
$ 8,663
101,821
110,484
14,845
1,921,225
(62,395)
1,873,675
1,984, 159
275
275
1,984,434
(116,021)
$1,868,413
ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and
operated in a manner similar to private business enterprises -where the intent of
the government's council is that the costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through
user charges, or where the government's council has decided that periodic
determination of net income is appropriate for accountability purposes.
Electric -to account for revenues and expenses related to the operation and
maintenance of the electric systems of the City. All activities necessary to
provide such services are accounted for in this fund, and include, but are not
limited to administration, operations, maintenance, and financing and related
debt service.
Water -to account for revenues and expenses related to the operation and
maintenance of the water systems of the City. All activities necessary to provide
such services are accounted for in this fund, and include, but are not limited to
administration, operations, maintenance, and financing and related debt service.
Sewer -to account for revenues and expenses related to the operation and
maintenance of the sewer systems of the City. All activities necessary to provide
such services are accounted for in this fund, and include, but are not limited to
administration, operations, maintenance, and financing and related debt service.
Solid Waste Collection -to account for all sanitation collection and disposal
activities by the City for both residential and commercial residents .
. 93.
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Electric
Assets
current Assets:
Equity in Cash and Cash Equivalents $ 551,464
Equity in Invest•ents 6,108,735
Receivables:
Accrued Interest 228,023
Accounts 4,026,507
Special Assess•ents 0
Other 654,578
Less Allowance for Uncollectible Accounts (711,206)
Interfund Receivables 153,393
Inventories 927 ,677
Prepaid Costs 0
Total Current Assets 11,939,171
Restricted Assets:
Equity in Cash and Cash Equivalents 10 J 133
Equity in Invest•ents 4,650,774
Receivables:
Accrued Interest Receivable 68,321
Accounts 51 ,567
Total Restricted Assets 4,780,795
Note Receivable fro• Joint Venture 0
Equity in Joint Venture 0
Advance to Other Funds 1, 168, 279
Deferred Charges:
Water Well 0
Bond Issuance Costs 20,224
Accu•ulated A•ortization (2 ,501 !
Total Deferred Charges 17 723
Property and Equip•ent:
Utility Plant 21,396,666
Buildings 0
Machinery and Equip•ent 49,769
Accu•ulated Depreciation (7,401,146)
Construction in Progress 1'898 J 516
Land 0
Total Property and Equip•ent, Net 15,943,805
Total Assets $331849,773
• 94.
Water
$ 0
0
0
486,989
0
0
(6,368)
0
277 ,266
0
757,887
314,727
3,486,333
81 '731
0
3,882,791
0
0
0
1,167,075
13,499
(962,963)
217 611
27,812,282
811,654
572,032
(7,365,430)
439,395
529,609
22,799,542
$271657,831
$
Sewer
47,475
563,530
14,389
238,915
4,794
0
(5,309)
0
13,570
600
877,964
120,982
1,340,161
39 J 141
0
1 ,500,284
0
0
0
0
31'034
{3, 838)
27 196
19,920,864
811,654
998,787
(4,935,662)
2' 112' 794
414 641
19,323,078
$211728,522
Solid Totals
Waste
Collection 1992 1991
$ 7' 159 $ 606,098 $ 1'108' 708
79,310 6,751,575 5,530,264
2 7 ,833 270,245 196,544
158,626 4,911,037 4,454,003
0 4,794 6, 77.5
0 654,578 566,032
(14,439) (737,322) (641,151)
0 153,393 0
0 1,218,513 1'226, 118
0 600 600
2 58,4 89 13,833,511 12,447,893
0 445,84 2 2' 066' 124
0 9,477,268 10,305,879
0 189, 193 1 96,994
0 51 567 293
0 10, 163, 870 12,569,290
836,819 836,819 909 137
350,038 3 50,038 631 , 2 60
0 1 ,168,279 0
0 1,167,075 1 ,16 7,075
0 64,757 64,757
0 {969,302) (917,166)
0 262,530 314 666
0 69,129,812 63,985,53 8
0 1,623,308 1,623,308
2,345,657 3,966,245 2,832,438
(932,592) (20,634,830) ( 18' 866, 595)
0 4,450,705 6,616,315
0 944, 250 940,200
1,413,065 59,479,490 57,131,204
$ 2,858,411 $ 86,094,537 $ 84,003,450
(Continued)
• 95.
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET Se ptem ber 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
(Continued)
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable
Retainage Payable
Refundable Deposits
Obligation Under Capital Lease
Ace rued Liabili tie.s
Deferred Revenues
Total Current Liabilities
Current Liabilities Payable fro•
Restricted Assets:
Accounts Payable
Accrued Interest Payable
Retainage Payable
Refundable Deposits
Revenue Bonds
General Obligation Bonds
Certificates of Obligation
Total Current Liabilities Payable
fro• Restricted Assets
Noncurrent Liabilities:
Revenue Bonds
General Obligation Bonds
certificates of Obligation
Obligation Under Capital Lease
Advances fro• Other Funds
Accrued vacation
Total Noncurrent Liabilities
Total Liabilities
Fund Equity:
Contributed Capital
Retained Earnings:
Reserved for Debt Service
Reserved for Capital Projects
Unreserved
Total Fund Equity
Total Liabilities and Fund Equity
• 96.
Electric
$ 2' 124 '782
0
0
0
204,662
25,997
2,355,441
38, 811
80,727
62,626
1,898,082
508,750
134,750
13 100
2,736,846
4,536,550
693,000
78,600
0
0
71 359
5,379,509
10,471,796
3' 105,236
662,593
5,461,879
14, 148,269
23,377,977
$33,849,773
Water
$ 1,921,712
0
0
451,982
24,731
733
2,399,158
9,079
139,502
3,089
0
1,113,000
126,500
6,550
1,397,720
8,040,400
510,000
39,300
1,826,479
0
28,891
10,445,070
14,241,948
3,091,793
1,643,330
3,486,554
5, 194,206
13,415,883
$27,657,831
$
Sewer
75,654
0
0
0
24,904
0
100,558
234,634
111,757
62,612
0
753,250
109,545
6,550
1,278,348
6,778,050
572,615
39,300
0
0
34,315
7,424,280
8,803,186
4 ,041 ,604
1,080,577
2' 845' 158
4,957,997
12,925,336
$21,728,522
Solid Totals waste Collection 1992 1991
$ 24,029 $ 4' 146' 177 $ 2,696,284
153,393 153 ,393 0
0 0 975 0 451,982 4 1 3,651 15' 144 269,441 240,008 0 26,730 35,402
192,566 5,047,723 3,386,320
0 282,524 2 82,53 1 0 331,986 369,541 0 128,327 107,634 0 1,898,082 1,919,104 0 2,375,000 2,475,000 0 370,795 376,235 0 26,200 26,201
0 5,412,914 5,556,246
0 19,355,000 21,730,000
0 1,775,615 2, 146,410
0 157,200 183 ,401
0 1,826,479 2,278,462
1,168,279 1,168,279 0 19 727 154 ,292 139,543
111881006 24,436,865 26,477,816
1,380,572 34,897,502 35,420,382
54,901 10,293,534 10,293,535
0 3,386,500 3,829,607 0 11 ,793,591 11,474,090
1,422,938 25,723,410 22,985,836
1,477,839 51, 197 ,035 48,583,068
$ 2,8581411 $ 8610941537 $ 8410031450
• 97.
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Year Ended September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Electric Water
Operating Revenues:
Electric Sales $ 27,320,323 $ 0
Water Sales 0 5, 190, 561
sewer Service 0 0
Garbage �ollection Fees 0 0
Other 5391660 1281591
Total Operating Revenues 2718591983 513191152
Operating Expenses:
Purchased Power 18,637,583 0
Salaries and Benefits 1I501I016 871,502
Supplies 76I180 94,391
Maintenance 237,691 120,666
Purchased Professional Services 355,740 8,094
Purchased Property Services 96,928 615' 134
Other Purchased Services 331, 180 123,330
Rei1bursed Ad1inistrative 1,002,156 784,866
Depreciation and A1ortization 725,945 749,954
Other 1291614 321031
Total Operating Expenses 2310941033 313991968
Operating Inco1e (Loss) 417651950 119191184
Nonoperating Revenues (Expenses):
Interest Earnings 895, 188 115,396
Rei1bursed Expenses 82,383 4' 178
Contributions 0 1,530
Earnings in Joint Venture 0 0
Interest Expense (484,631) (1,070,022)
Other, Net £2021115) (411304)
Total Nonoperating Revenues (Expenses) 2901825 £9901222)
Inco1e (loss) Before Operating Transfers 510561775 9281962
Operating Transfers out £216701192) £6161980)
Total Operating Transfers Out ( 2 I 670 I 192) £6161980)
Net Inco1e 2,386,583 311,982
Retained Earnings, October 1 .1718861158 1010121108
Retained Earnings, Septe1ber 30 $ 2012721741 $1013241090
• 98.
Sewer
$ 0
0
4I251I124
0
94.227
4.3451351
0
943,987
106,048
177,306
42,437
398,076
112,243
661,078
526,130
31724
219711029
113741322
257,238
0
0
0
(704,237)
(731274)
£5201273)
8541049
£4531600)
£4531600)
400,449
814831283
$ 818831732
Solid Totals
Waste
Collection 1992 1991
$ 0 $ 27,320,323 $ 26,554,630
0 5' 190' 561 4,702,612
0 4,251'124 3,785,002
1,907,028 1,907,028 1,795,247
311843 7941321 5381396
119381871 3914631357 371375,887
0 18,637,583 19,072,974
740,924 4,057,429 3,807,573
62, 168 338,787 310,667
70,499 606, 162 570,717
53,703 459,974 1,319,535
516,538 1,626,676 1,521,543
161,017 727,770 397,579
347,376 2,795,476 1,593,365
244,562 2,246,591 2,126,498
161150 1811519 2341586
212121937 311677,967 3019551037
(2741066) 7,785,390 614201850
68,658 1,336,480 1, 748, 132
0 86,561 82,640
0 1,530 7,832
19,807 19,807 409,543
(51,389) (2,310,279) (2,445,468)
{981956) {4151649) 431480
{611880) p 12811550) (1531841)
{335,946) 615031840 61267,009
{1491100) {3,8891872) {318211539)
{1491100) {318891872) {3,8211539)
(485,046) 2,613,968 2,445,470
119071984 3812891533 35,8441063
$ 114221938 $ 4019031501 $ 3812891533
• 99.
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Electric Wat.Sf
Cash Flows from Operating Activities:
Cash Received from Customers $27,899,568 $5,005,378
Cash Payments to Suppliers for Goods and Services (20,484,429) (642,267)
Cash Payments to Employees for Services (1,484,953) (862,175)
01her (513) 0
Net Cash (Used) Provided by OPefating Activities 5,929,673 3,500,936
Cash Flows from Noncapital Financing Activities:
Operating Transfera Out to Other Funds (2,670, 192) (616,980)
Contribution to Fleet Replacement Fund (102,984) (42,563)
Cash Received from Customer Prespayments 0 733
Cash Provided (Used) by Other Noncapital Financing Activities (1ao,28n 29,498
Net Cash Used by Noncapital Financing Activities (2,953,463) (629,312)
Cash Flows from Capital and Related Financing Actiwies:
Acquisition and Consruction cl Capital Assets (1,583,011) (327,501)
Proceeds from Sale cl Assets 11,382 18,525
Principal Paid on Revenue Bonds (529,750) (1,161,000)
Principal Paid on General Obligation Bonds (134,750) (126,500)
Principal Paid on Ceftificates cl Obligation (13,100) (6,550)
Principal Paid on Obligation Under Capital Lease 0 (413,652)
Interest Paid on Rewnue Bonds (448,051) (855,972)
Interest Paid on General Obligation Bonds (44,622) (34,677)
Interest Paid on Ceftificates cl Obligation (12,576) (6,288)
Interest Paid on Obligation Under Capiital Lease 0 (179,34 7)
Prcx::eeds from Rewnue Bonds 0 0
Proceeds from Advance from Other Funds 0 0
Cash Received from Capital Grants 0 0
Cash Received from Special Assessments 0 0
Net Cash Used by Capital and Relat.ed Financing Activities (2,754,478) (3,092,962)
Cash Flows from Investing Activities:
Advance to 01her Fund (1,321,672) 0
Cash Distribution from Joint Venture 0 0
Purchase cl Investments (8,799,048) (2,850,678)
Proceeds from Sale and Maturities cl Investments 7,708,048 2,618,928
Interest on Investments 814,192 115,396
Net Cash Provided (Used) by Investing Activities (1,598,480) (116,354)
Net lnaease (Decrease) in Cash (1,376,748) (337,692)
Cash and Cash Equivalents, October 1 1,938,345 652,419
Cash and Cash Equivalents, $efXember 30 $ 561,597 $ 314,727
Reconciliation cl OPefating Income to Net Cash Provided (Used) by OPefating
Activities:
OPefming Income (Loss) $4,765,950 $1,9i9,184
Adjustment to Reconcile OPefating Income to Net Cash Provided (Used) by
OPefaling Activities:
Depreciation 725,945 749,954
Amortization 1,305 871
Provision for Uncollectible Accoonts 89,670 (1,023)
Change in Assets and Liabilities:
Change in Accounts Receivable 39,585 (313,774)
Other Receivables 0 0
Change in lnventOIY (16,470) 15,469
Change in Acx::oonts Payable 301,158 1,120,941
Change in Accrued Liabilities 17,739 4,433
Change In Due to Joint Venture 0 0
Change in Accrued Vacation 4,791 4,881
Taal Adjustments 1,163,723 1,581,752
Net Cash Provided (Used) by Operating Activities $5,929,673 $3,500,936
• 100 -
Sewer
$4,249,759
(1, 478, 782)
(935,685)
0
1,835,292
(453,600)
(65,793)
0
180,501
(338,892)
(1,564,090)
3,743
(784,250)
(114,985)
(6,550)
0
(668,955)
(39,674)
(6,288)
0
0
0
0
2,092
(3,178,95n
0
0
(1,557,747)
2,543,848
285,568
1,271,669
(410,888)
579,345
$ 168,457
$1,374,322
526,130
2,002
(695)
(95,592)
0
162
20,682
4,652
0
3,629
460,970
$1,835,292
T�als
SolidWast.e
Colledion 1992 1991
$1,851,618 $39,006,323 $37 ,958,884
(1,204,295) (23,809, 773) (24, 182,869)
(736,766) (4,019,579) (3,779,432)
0 (513) 10,157
(89,443) 11,176,458 10,006,740
(149,100) (3,889,872) (3,821,539)
(110,290) (321,630) 0
0 733 0
(59,812) (30,100) 219,613
(319,202) (4,240,869) (3,601,926)
(1,325,875) (4,800,477) (5,577,868)
24,085 57,735 15,000
0 (2,475,000) (2,415,000)
0 (376,235) (377,765)
0 (26,200) (26,200)
0 (413,652) (378,849)
0 (1,972,978) (2, 086, 420)
0 (118,973) (138,618)
0 (25, 152) (28,296)
0 (179,347) (214,151)
0 0 4,800,000
1,321,672 1,321,672 0
0 0 3,999
0 2,092 0
19,882 (9,006,515) (6,424, 168)
0 (1,321,672) 0
301,029 301,029 0
(64,535) (13,272,008) (15,836,144)
8,785 12,879,609 15,723,188
145,920 1,361,076 1,675,818
391,199 (51,966) 1,562,862
2,436 (2, 122,892) 1,543,508
4,723 3,174,832 1,631,324
$7,159 $1,051,940 $ 3,174,832
$(274,066) $7,785,390 6,420,850
244,562 2,246,591 2,126,498
0 4,178 3,829
7,7()8 95,658 258,658
(87,253) (457,034) 1,149,322
0 0 (566,032)
8,444 7,605 125,128
7,113 1,449,894 666,047
2,603 29,427 (44,435)
0 0 (135,772)
1,448 14,749 2,647
184,623 3,391,068 3,585,890
$(89,443) $11,176,458 $10,006,740
• 101 •
Operating Revenues:
Electric Sales
Forfeits, Discounts, Penalties
Electric Property Rentals
Miscellaneous Service Revenue
Total Operating Revenues
Nonoperating Revenues:
Interest
Reimbursed Expenses
CITY OF COLLEGE STATION. TEXAS
ELECTRIC FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$30,022,000 $27 ,268, 119
305,000 298,328
18,700 0
55,000 241,332
30,400,700 27,807,779
610,000 684,763
50,000 82,383
Miscellaneous Nonoperating Revenue 0 26,337
Total Nonoperating Revenues
Operating Transfers In
Energy Project Fund:
Interest Earnings
Revenue Bond I & S Fund:
Interest Earnings
Operating Transfers In
Total Revenue I & S Fund
Electric Revenue Bond Funds:
Interest Earnings
Total Electric Fund Revenues
See reconciliation to GAAP basis on page 11 0.
660,000 793,483
344,424 344,424
15,000 31,554
0 44,622
1,026,220 1,026,216
1,026,220 1,070,838
0 134,251
$32,446,344 $30, 182,329
• 102.
Variance
Favorable
(Unfavorable)
$(2, 753,881)
(6,672)
(18,700)
186,332
(2, 592, 921)
74,763
32,383
26,337
133,483
0
16,554
44,622
(4)
44,618
134,251
$(2,264,015)
Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Administration
Technical Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Technical Services
Electric Transmission/Distribution:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Electrical Transmission/Distribution
Nondepartmental:
Depreciation
Principal Payments
Interest Expense
Payment in Lieu of Taxes
Special Programs/Projects
Public Agency Funding
Reimbursed Administrative
Public Agency Funding
Contribution to Fleet Replacement Fund
Contingency
Total Nondepartmental
Revenue Bond I & S Fund:
Principal Payments
Interest Expense
Fiscal Agent's Fees
Total Revenue Bond I & S Fund
Electric Revenue Bond Fund:
Reimbursed Administrative
Capital Outlay
Contingency
Total Electric Revenue Bond Fund
Total Electric Fund Expenses
CITY OF COLLEGE STATION. TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$ 153,155 $ 153,143
12,925 12,860
26,811 26,785
89,000 90,636
1,720 1,713
28,926 28,914
13,700 13,671
326,237 327,722
754,902 754,655
73,060 71,408
49,010 46, 196
26,110 25,616
19,848,353 18,713,016
140,846 134,347
58,912 47,719
20,951,193 19,792,957
857,666 857,287
40,390 39,467
166,100 164,711
244,230 243,477
20,460 19,782
168,733 167,919
53,185 51,097
1,550,764 1,543,740
785,400 0
147,850 147,850
57, 198 57, 198
2,670,200 2,670,192
108,000 15,023
1,026,220 1,026,216
1,275,350 1,275,336
110,000 110,000
102,984 102,984
109,789 317
6,392,991 5,405,116
529,750 529,750
448,051 448,051
0 867
977,801 978,668
73, 113 73,113
2,350.000 1,054,984
70,000 0
2,493, 113 1, 128,097
$32, 692, 099 $29, 176,300
See reconciliation to GA.AP basis on page 110.
• 103.
Variance
Favorable
(Unfavorable)
$ 12
65
26
(1,636)
7
12
29
(1,485)
247
1.652
2,814
494
1,135,337
6,499
11,193
1, 158,236
379
923
1;389
753
678
814
2,088
7,024
785,400
0
0
8
92,977
4
14
0
0
109,472
987,875
0
0
(867)
(867)
0
1,295,016
70,000
1,365,016
$3,515,799
CITY OF COLLEGE STATION. TEXAS
WATER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
Operating Revenues:
Water Sales $5,249,200 $5, 139,730
Forfeits, Discounts, Penalties 37,000 51, 103
Water Taps 48,000 77,488
Total Operating Revenues 5,334,200 5,268,321
Nonoperating Revenues:
Reimbursed Expenses 3,300 4,178
Miscellaneous Nonoperating Revenue 0 12,239
Total Nonoperating Revenues 3,300 16,417
Revenue Bond I & S Fund:
Interest Earnings 0 96,064
Operating Transfers In 1,907, 136 1,907, 136
Total Revenue Bond I & S Fund 1,907, 136 2,003,200
Water Revenue Bond Fund:
Interest on Investments 0 135,294
Contributions 0 1,530
Total Water Revenue Bond Fund 0 136,824
Total Water Fund Revenues $7,244,636 $7,424,762
See reconciliation to GAAP basis on page 11 0.
• 104.
Variance
Favorable
(Unfavorable)
$(109,470)
14, 103
29,488
(65,879)
878
12,239
13, 117
96,064
0
96,064
135,294
1,530
136,824
$180, 126
Water Production:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Water Production
Water Distribution:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Water Distribution
Nondepartmental:
Depreciation
Principal Payments
Interest Expense
Payment in Lieu of Taxes
Special Programs/Projects
Reimbursed Debt Service
Reimbursed Administrative
CITY OF COLLEGE STATION. TEXAS
WATER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$391,809 $372,648
52,030 34, 187
84, 130 32,986
1,400 953
953,850 939,497
36, 116 33,948
16,655 16,627
1,535,990 1,430,846
513,582 498,854
75,720 75,656
109,520 87,680
9,550 7, 141
271,300 268,636
89,427 89,382
28,495 28,433
1,097,594 1,055,782
785,000 0
133,050 133,050
40,965 156,927
616,990 616,980
0 8,630
1,907, 136 1,907, 136
692,836 692,820
Contribution to Fleet Replacement Fund 42,563 42,563
Contingency 57,312 0
Total Nondepartmental 4,275,852 3,558, 106
Revenue Bond I & S Fund:
Principal Payments 1,161,000 1,161,000
Interest Expenses 855,971 855,971
Fiscal Agent's Fees 0 1,867
Total Revenue Bond I & S Fund 2,016,971 2,018,838
Water Revenue Bond Fund:
Reimbursed Administrative 100, 110 100, 110
Capital Outlay 2,804,000 256,841
Contingency 80,000 0
Total Water Revenue Bond Fund 2,984, 110 356,951
Total Water Fund Expenses $11,910,517 $8,420,523
See reconciliation to GAAP basis on page 11 0.
• 105.
Variance
Favorable
(Unfavorable)
$19,161
17,843
51,144
447
14,353
2,168
28
105, 144
14,728
64
21,840
2,409
2,664
45
62
41,812
785,000
0
(115,962)
10
(8,630)
0
16
0
57,312
717,746
0
0
(1,867)
(1,867)
0
2,547, 159
80,000
2,627, 159
$3,489,994
CITY OF COLLEGE STATION. TEXAS
WATER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
Operating Revenues:
Water Sales $5,249,200 $5,139,730
Forfeits, Discounts, Penalties 37,000 51, 103
Water Taps 48,000 77,488
Total Operating Revenues 5,334,200 5,268,321
Nonoperating Revenues:
Reimbursed Expenses 3,300 4,178
Miscellaneous Nonoperating Revenue 0 12,239
Total Nonoperating Revenues 3,300 16,417
Revenue Bond I & S Fund:
Interest Earnings 0 96,064
Operating Transfers In 1,907, 136 1,907, 136
Total Revenue Bond I & S Fund 1,907, 136 2,003,200.
Water Revenue Bond Fund:
Interest on Investments 0 135,294
Contributions 0 1,530
Total Water Revenue Bond Fund 0 136,824
Total Water Fund Revenues $7,244,636 $7,424,762
See reconciliation to GAAP basis on page 11 0.
- 106 -
Variance
Favorable
(Unfavorable)
$(109,470)
14, 103
29,488
(65,879)
878
12,239
13, 117
96,064
0
96,064
135,294
1,530
136,824
$180, 126
Sewer Treatment:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Sewer Treatment
Sewer Collection:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Sewer Collection
Nondepartmental:
Depreciation Expense
Principal Payments
Interest Expense
CITY OF COLLEGE STATION. TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$ 549,855 $ 548,872
84,300 77,446
114,260 114,003
53,028 42,262
422,740 373,205
68,487 64,357
23,500 18,027
1,316, 170 1,238, 172
443,623 395, 168
29,060 28,602
67,260 63,303
5,350 176
25,030 24,871
52,092 47,885
57,309 57,241
679,724 617,246
590,000 0
118,717 118,757
45,383 45,382
Contribution to Fleet Replacement Fund 65,793 65,793
Payment in Lieu of Taxes 453,610 453,600
Special Prorams/Projects 0 8,630
Reimbursed Debt Service 1,514,620 1,514,616
Reimbursed Administrative 476,416 476,412
Contingency 44,412 0
Total Nondepartmental 3,308,951 2,683,190
Revenue Bond I & S Fund:
Principal Payments 784,250 784,250
Interest Expense 668,955 668,955
Fiscal Agent's Fees 0 1,396
Total Revenue Bond I & S Fund 1,453,205 1,454,601
Sewer Revenue Bond Fund:
Reimbursed Administrative 198,248 198,248
Capital Outlay 5,835,000 1,477, 191
Contingency 50,000 0
Total Sewer Revenue Bond Fund 6,083,248 1,675,439
Total Sewer Fund Expenses $12,841,298 $7,668,648
See reconciliation to GAAP basis on page 110.
• 107.
Variance
Favorable
(Unfavorable)
$ 983
6,854
257
10,766
49,535
4,130
5,473
77,998
48,455
458
3,957
5,174
159
4,207
68
62,478
590,000
(40)
1
0
10
(8,630)
4
4
44,412
625,761
0
0
(1,396)
(1,396)
0
4,357,809
50,000
4,407,809
$5, 172,650
Operating Revenues:
Residential Collection
Commercial Collection
Other Charges for Services
Dumpster Sales
Forfeits, Discounts, and Penalties
Recycling
Other
Total Operating Revenues
Nonoperating Revenues:
Interest Earnings
Earnings in Joint Venture
Miscellaneous
Total Nonoperating Revenues
Operating Transfers In
Total Solid Waste Collection Fund
Revenues
CITY OF COLLEGE STATION. TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$1, 191,717 $1,177,995
663,820 709,545
0 540
10,000 1,645
20,000 19,251
4,000 10,407
10,556 0
1,900,093 1,919,383
38,000 17,269
160,870 0
0 24,860
198,870 42,129
49,444 49.440
$2, 148,407 $2,010,952
See reconciliation to GAAP basis on page 110.
• 108.
Variance
Favorable
(Unfavorable)
$(13,722)
45,725
540
(8,355)
(749)
6,407
(10,556)
19,290
(20, 731)
(160,870)
24,860
(156,741)
(4)
$(137,455)
Commercial Collection:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Commercial Collection
Residential Collection:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Residential Collection
Nondepartmental:
Depreciation Expense
Principal Payments
Interest Expense
Reimbursed Administrative
Public Agency Funding
Payment in Lieu of Taxes
CITY OF COLLEGE STATION. TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$ 278, 196 $ 270,888
29,040 21,570
41,350 35,815
311,040 311,007
63,719 57,783
1, 187 1, 187
724,532 698,250
487,887 469,204
45,994 40,599
61,680 34,683
63,900 53,703
205,540 205,532
111,491 103,234
3,104 3,016
979,596 909,971
191,700 0
22,324 0
59, 193 0
396,832 396,816
10,000 10,000
156,270 149, 100
Contribution to Fleet Replacement Fund 110,290 110,290
Capital Outlay 1,415,395 1,321,672
Contingency 23,043 0
Expected Expense Savings (69,500) 0
Total Nondepartmental 2,315,547 1,987,878
Total Solid Waste Collection Fund
Expenses $4,019,675 $3,596,099
See reconciliation to GAAP basis on page 110.
• 109.
Variance
Favorable
(Unfavorable)
$ 7,308
7,470
5,535
33
5,936
0
26,282
18,683
5,395
26,997
10, 197
8
8,257
88
69,625
191,700
22,324
59,193
16
0
7, 170
0
93,723
23,043
(69,500)
327,669
$423,576
CITY OF COLLEGE STATION. TEXAS
ELECTRIC, WATER, SEWER AND SOLID WASTE COLLECTION FUNDS
SCHEDULE FOR RECONCILIATION OFREVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Total Revenues Per Budget - Actual
Less total Expenses Per Budget -Actual
Net Gain (Loss), Bu dgetary Basis
Add (S ubtract) -Expenses (Revenues)
Related to Balance Sheet:
Prior Year I nterest Accrual
Debt Service Principal Payment
Capital Outlay
Capital Lease Principal Paym e nt s
Reclass Salaries and Benefits to
Construction in Progress
Add (Subtract) - Unbudgeted
Revenue/(Expense) Adjustments:
Current Year Revenue Accrual
Investment in J oint Venture
Other
Depreciation
Amortization
Prior Year R evenue Accrual
Current Year Interest Expense Accrual
Bad Debt Expense
Inventory Adjustment
Loss on Sale of Equi pment
Interest Expense Correction
Net Income (Loss). GAAP Basis
Electric
$30, 182,329
29, 176,300
1,006,029
89,517
677,600
1,215,026
0
269,847
970,128
0
4,074
(725,945)
(1,305)
(917,924)
(80,727)
(89,670)
(39,628)
(2,267)
11,828
$2,386,583
• 110.
Water
$7,424,762
8,420,523
(995,761)
156,491
1,294,050
317,353
413,652
8, 198
213,869
0
(384)
(749,954)
(871)
(163,038)
(139,502)
1,023
(32,031)
(384)
(10, 729)
$311,982
Sewer
$6, 112, 714
7,668,648
(1,555,934)
123,533
902,967
1,552,459
0
13,634
171,980.
0
(579)
(526, 130)
(2,002)
(163,320)
(111, 757)
695
(3,724)
(277)
(1,096)
$400,449
Solid Waste
$2,010,952
3,596,099
(1,585,147)
0
0
1,325,875
0
0
82,544
19,807
79
(244,562)
-0
(63,055)
0
(7,706)
(8,444)
(4,437)
0
$(485,046)
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services
provided by one department or agency to other departments or agencies of the
government and to other government units, on a cost reimbursement basis.
Employee Benefits -to account for self-insurance activity relating to
administration of the City1s health benefits plan.
Fleet Replacement - to account for the purchase of City vehiciles not budgeted in
other funds.
Landfill -to account for activities related to operating the landfill owned by the
Brazos Valley Solid Waste Management Agency.
Property and Casualty -to account for insurance activity relating to all claims
filed for liability cases (both injury and property) and property losses incurred for
City property.
Unemployment -to account for self-insurance activity on claims filed under
unemployment compensation laws.
Utility Billing -to account for the billing and collection activities relating to the
City1s electric, water, and sewer utilities and residential and commercial garbage
collection.
Workers1 C ompensation -to account for self-insurance activity relating to
administration of the City1s workers1 compensation plan .
• 111 •
CITY OF COLLEGE STATION. TEXAS
INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET September 30, 1992
(With comparative totals for the fiscal year ended September 30, 1991)
Assets
current Assets:
Equity in Cash and Cash Equivalents
Equity in Invest•ents
Receivables:
Accrued Interest
Accounts
Less Allowance for Uncollectable Accounts
Inventories
Prepaid Costs
Total Current Assets
Property and Equip•ent:
Machinery and Equip•ent
General Electric Plant
Less Accu•ulated Depreciation
Total Property and Equip•ent, Net
Total Assets
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable
ClailS Payable
Accrued Liabilities
Total Current Liabilities
Noncurrent Liabilities:
Accrued vacation
Total Noncurrent Liabilities
Total Liabilities
Fund Equity:
Contributed capital
Unreserved Retained Earnings (Oef icit)
Total Fund Equity
Total Liabilities and Fund Equity
• 112.
E•ployee
Benefits
$ 15,24 5
168,876
5,232
22,627
0
0
3,800
215,780
0
0
0
0
$ 215,780
$ 1 ,570
298 ,821
3,828
304,219
0
0
3 04,219
0
(88,439)
(88 ,439)
$ 215,780
Fleet
Replacement
$ 50,839
563,163
13,563
0
0
0
0
627,565
715,994
0
(57,589)
658,405
$1 ,285,970
$ 225
0
0
225
0
0
225
0
1,285,745
1,285,745
$1,285,970
Landfill
$ 2,812
31, 155
0
0
0
532
0
34,499
34 ,378
0
(6,999)
2 7,379
$ 61,878
$ 6,466
0
8, 161
14,627
9 ,817
9 817
24,444
0
37,434
37,434
$ 61,878
Property
and
Casualty
$ 0
0
0
175
(175)
0
0
0
0
0
0
0
$ 0
$ 46,836
23' 100
0
69,936
0
0
69,936
0
!69,936)
(69,936)
$ 0
$
$
$
$
Une•ploy•ent
9,376
103,865
2,685
0
0
0
0
115 926
0
0
0
0
1 15, 926
0
0
0
0
0
0
0
0
115,926
115,926
115, 926
Utility
$
$
$
$
Billing
12' 139
134,474
3 ,511
0
0
0
0
150, 124
0
541, 161
(350,038)
191,123
341,247
5,276
0
4 978
10,254
35, 790
35,790
46,044
381,137
(85,934)
295,203
341,247
$
$
$
$
. 113.
Workers'
Co•pensation
52' 157
577,758
14,596
0
0
0
0
644 511
0
0
0
0
644,511
64,876
156' 177
0
221 ,053
0
0
221, 053
0
423,458
423,458
644,511
Totals
1992
$ 142,568 $
1 ,579,291
39,587
22,802
(175)
532
3,800
1,788,405
750,372
541,161
!414,626)
876,907
$2,665,312 $
$ 125,249 $
478,098
16 967
620,314
45 607
45 607
665,921
381,137
1,618,254
1,999,391
$2,665,312 $
1991
96,322
480,450
11, 046
229
0
0
3,820
591 ,867
. 18' 765
522,598
(246,782)
294,581
886,448
199' 648
339,837
16, 051
555,536
40,701
40,701
596,237
381'137
(90,926)
290,211
886,448
CITY OF COLLEGE STATION. TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES.i. EXPENSES AND
CHANGES IN RETAINED EARNING\:) (DEFICIT)
For the Fiscal Year Ended September 30, 1992 (With com parat ive totals for the fiscal year ended September 30, 1991)
E•ployee Fleet
Benefits Ree1ace111ent
Operating Revenues:
Charges for services $ 0 $1,304,792
Premiums 1,485,601 0
Other 0 0
Total Operating Revenues 1 J 485 J 601 1,304,792
Operating Expenses:
Salaries and Benefits 0 0
Supplies 0 0
Maintenance 0 0
Purchased Professional Services 0 0
Purchased Property Services 0 0
Other Pu rchased Services 0 0
ClaiH 1,062,206 0
Ad•inistration Fees 92,923 0
P re•1 UH 302,084 0
Rei•bursed Ad•inistrative 0 0
Depreciation 0 57,589
Other 300 0
Total Ope rat ing Expenses 1,457,513 57,589
Operating Inco•e (Loss) 28,088 1,247,203
Nonoperating Revenues (Expenses):
Intere st Earnings 14,174 38,542
Rei•bursed Expenses 0 0
Interest Expense 0 0
Other, Net 17 0
Total Nonoperating Revenues (E x penses) 14 191 38,542
Net Inco•e (Loss) 42,279 1,285,745
Retained Earnings (Deficit), October 1 (130, 718} 0
Retained Earnings (Deficit), September 30 $ (881439) $11285,745
. 114.
Landfill
$ 765,525
0
0
765,525
363,585
79 ,871
69,282
12,858
12,045
11 '384
0
0
0
185,364
5,288
0
739 6 77
2 5 ,84 8
0
0
( 1 '116)
0
( 1 t 116)
24 ' 732
12 702
$ 37,434
Property Totals
and Utility Workers'
Casualty Unemployment Billing Co•pensation 19 92 1991
$ 0 $ 0 $ 1 '241 '148 $ 0 $ 3,311,465 $ 1,644,575
372,387 71,675 0 439, 181 2,368,844 2,041 ,029
0 0 0 0 0 12 82 3
3 72,387 71 675 1,241,148 439 181 5,680,309 3,698,427
0 0 774,867 0 1,138,452 1 ,023,523
0 0 27,955 0 107,826 8 7,088
0 0 12,969 0 82,251 63 ,04 0
0 0 0 0 12,858 6 ,668
0 0 21,893 0 33,938 32,346
0 0 92,721 0 104, 105 94,428
78,291 15, 929 0 151,386 1,307,812 1,327,31 9
0 0 0 25,800 118, 7.23 103,048
257,335 0 0 28, 461 587,880 662 ,5 91
55,476 0 160,248 0 401,088 314,241
0 0 104,967 0 167,844 91. 772
175 0 0 0 475 3 725
391 277 15,929 1 ,195,620 205,647 4,063,252 3,809,789
(18 ,890) 55 746 45,528 233,534 1,617,057 ( 111 '362)
0 7' 123 8,65 7 39, 542 108,038 44,92 8
5,635 0 0 0 5,635 0
(6,492) 0 0 0 (7,608 ) 0
(6,700) 0 (7,259) 0 (13,942) (5,23 0 )
(7,557) 7 123 398 39 542 92. 123 39 698
(26,447) 62 ,869 46,926 273,076 1'709,180 (71. 664)
(43,489) 53 ,0 57 ( 132. 860) 150,382 (90,926) ( 19' 262)
$ {691936) $ 1151926 $ (85,934) $ 423,458 $ 1 ,618,254 $ (90,926)
. 115.
CITY OF COLLEGE STATION. TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
(WITH COMPARATIVE TOTALS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991)
Employee Fleet
Benefits Replacement Landfill
Cash Flows from Operating Activities:
Cash Received from Customers $1,463,208 $1,304,792 $765,525
Cash Payments to Suppliers for Goods and Services (1,304, 764) 0 (376,449)
Cash Payments to Employees for Services 0 0 (363,234)
Other (180) 0 0
Net Cash Provided (Used) by Operating Activities 158,264 1,304,792 25,842
Cash Flows from Noncapital Financing Activities:
Other 16 0 (1,118)
Net Cash Provided (Used) by Noncapital Financing
Activities 16 0 (1,118)
Cash Flows from Capital and Related Financing Activities:
Acquisition of Capital Assets 0 (715,769) (15,613)
Net Cash Used by Capital and Related Financing Activities 0 (715,769) (15,613)
Cash Flows from Investing Activities:
Purchase of Investments (154,799) (1,892,934) (24,479)
Proceeds from Sale and Maturities of Investment Securities 0 1,329,771 • 14,029
Interest on Investments 8,942 24,979 0
Net Cash Provided (Used) by Investing Activities (145,857) (538, 184) (10,450)
Net Increase (Decrease) in Cash and Cash Equivalents 12,423 50,839 (1,339)
Cash and Cash Equivalents, October 1 2,822 0 4, 151
Cash and Cash Equivalents, September 30 $ 15,245 $ 50,839 $ 2,812
Reconciliation of Operating Income (Loss) to Net Cash Provided
(Used) by Operating Activities:
Operating Income (Loss) $ 28,088 $1,247,203 $ 25,8 48
Adjustments to Reconcile Operating Income (Loss) to Net
Cash Provided (Used) by Operating Activities
Depreciation 0 57,589 5,288
Provision for Uncollectable Accounts 0 0 0
Change in Assets and Liabilities:
Change in Accounts Receivable (22,573) 0 0
Change in Inventory 0 0 (532)
Change in Prepaid Costs 0 0 0
Change in Accounts Payable 998 0 (5, 113)
Change in Accrued Liabilities 151,751 0 54
Change in Accrued Vacation 0 0 297
Total Adjustments 130, 176 57,589 (6)
Net Cash Provided (Used) by Operating Activities $158,264 $1,304,792 $25 ,842
• 116.
Property
and Utility Workers' Totals
Casualtv Unemployment Billing Compensation 1992 1991
$372,387 $71,675 $1,241,148 $439, 181 $5,657,916 $3,702,808
(436,801) (15,929) (319,259) (240,545) (2,693, 747) (2,503,971)
0 0 (769,304) 0 (1, 132,538) (1,018,683)
0 0 0 0 (180) 0
(64,414) 55,746 152,585 198,636 1,831,451 180, 154
(7,556) 0 (7,258) 0 (15,916) (3,407)
(7,556) 0 (7,258) 0 (15,916) (3,407)
0 0 (18,564) 0 (749,946) (106,227)
0 0 (18,564) 0 (749,946) 106,227)
0 (84,563) (123,079) (471,774) (2, 751,628) (480,449)
58,777 24, 121 0 226,089 1,652,787 420,493
1,409 5,366 6,170 32,632 79,498 42,130
60,186 (55,076) (116,909) (213,053) (1,019,343) (17,826)
(11,784) 670 9,854 (14,417) 46,246 52,694
11,784 8,706 2,285 66,574 96,322 43,628
$ 0 $ 9,376 $ 12, 139 $52,157 $142,568 $96,322
$ (18,890) $ 55,746 $ 45,528 $ 233,534 $1,617,057 $(111,362)
0 0 104,967 0 167,844
175 0 0 0 175 91,772
0 0 0 0 (22,573) 4,381
0 0 0 0 (532) 0
0 0 0 20 20 221,455
(68,799) 0 (3,453) 1,743 (74,624) 114,746
23,100 0 933 (36,661) 139, 177 (145,337)
0 0 4,610 0 4,907 4,499
(45,524) 0 107,057 (34,898) 214,394 291,516
$ (64,414) $ 55,746 $ 152,585 $ 198,636 $1,831,451 $180,154
. 117.
Operating Revenues:
Premiums
Total operating revenues
Operating Expenses:
Claims
Administration Fees
Premiums
Other
Total Operating Expenses
Net Operating Income
Nonoperating Revenues:
Interest Earnings
Other, Net
Total Nonoperating Revenues
Net Income
CITY OF COLLEGE STATION. TEXAS
EMPLOYEE BENEFITS FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$1,478,345 $1,485,601
1,478,345 1,485,601
1,065,200 923,144
134,000 90,724
278,800 302,084
0 300
1,478,000 1,316,252
345 169,349
0 14, 174
1,500 17
1,500 14, 191
$ 1,845 $183,540
See reconciliation to GAAP basis on page 126.
• 118.
Variance
Favorable
(Unfavorable)
$ 7,256
7,256
142,056
43,276
(23,284)
(300)
161, 748
169,004
14, 174
(1,483)
12,691
$181,695
Operating Revenues:
Charges for Goods and Services
Total Operating Revenues
Operating Expenses:
Capital Outlay
Total Operating Expenses
Net Operating Income
Nonoperating Revenues:
Interest Earnings
Total Nonoperating Revenues
Net Income
CITY OF COLLEGE STATION. TEXAS
FLEET REPLACEMENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$1,312,610 $1,304,792
1,312,610 1,304,792
885,040 715,994
885,040 715,994
427,570 588,798
31,609 38,542
31,609 38,542
$ 459, 179 $ 627,340
See reconciliation to GAAP basis on page 126.
• 119.
Variance
Favorable
(Unfavorable)
$ (7,818)
(7,818)
169,046
169,046
161,228
6,933
6,933
$168,161
Operating Revenues:
Charges for Services
Total Operating Revenues
Operating Expenses:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Reimbursed Adminstrative
Capital Outlay
Total Operating Expenses
Net Operating Income
Nonoperating Expenses:
Interest Expense
Total Nonoperating Expenses
Net Income
CITY OF COLLEGE STATION. TEXAS
LANDFILL F UND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$760,237 $765,525
760,237 765,525
367,542 377,497
81,905 79,871
69,844 69,282
12,783 12,858
14,590 12,045
12,558 11,384
185,378 185,364
15,637 15,613
760,237 763,914
0 1,611
0 1, 116
0 1, 116
$ 0 $ 495
See reconciliation to GAAP basis on page 126.
• 120.
Variance
Favorable
(Unfavorable)
$5,288
5,288
(9,955)
2,034
562
(75)
2,545
1, 174
14
24
(3,677)
1,611
(1,116)
(1,116)
$ 495
Operating Revenues:
Premiums
Reimbursements
Total Operating Revenues
Operating Expenses:
Claims
Premiums
Reimbursed Administrative
Total Operating Expenses
Net Operating Income (Loss)
Nonoperating Expenses:
Interest Earnings
CITY OF COLLEGE STATION, TEXAS
PROPERTY ANO CASUAL TY FUND
SCHEDULE OF REVENUES ANO EXPENSES
BUDGET ANO ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$371,980 $372,387
0 5,635
371,980 378,022
35,824 55, 191
362,400 257,335
0 55,476
398,224 368,002
(26,244) 10,020
3,000 0
Contribution to Fleet Replacement Fund 0 (6,700)
Interest Expense 0 (6,492)
Total Nonoperating Revenues (Expenses) 3,000 (13,192)
Net Income (Loss) $(23,244) $(3, 172)
See reconciliation to GAAP basis on page 126.
• 121 •
Variance
Favorable
(Unfavorable)
$407
5,635
6,042
(19,367)
105,065
(55,476)
30,222
36,264
(3,000)
(6,700)
(6,492)
(16,192)
$20,072
Operating Revenues:
Premiums
Total Operating Revenues
Operating Expenses:
Claims
Total Operating Expenses
Net Operating Income
Nonoperating Revenues :
Interest Earnings
Total Nonoperating Revenues
Net Income
CITY OF COLLEGE STATION. TEXAS
UNEMPLOYM ENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$71, 150 $71,675
71, 150 71,675
35,000 15,929
35,000 15,929
36,150 55,746
0 7,123
0 7, 123
$36, 150 $62,869
See reconciliation to GAAP basis on page 126.
• 122.
Variance
Favorable
(Unfavorable)
$ 525
525
19,071
19,071
19,596
7,123
7,123
$26,719
CITY OF COLLEGE STATION. TEXAS
UTILITY BILLING FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
Operating Revenues:
Charges for Services $1,241,171 $1,241,148
Total Operating Revenues 1,241,171 1,241,148
Operating Expen ses :
Salaries and Benefits 776,530 774,867
Supplies 30,175 27,955
M aintenance 13,000 12,969
Purchased Professional Services 13,500 0
Purchased Property Services 22,640 21,893
Other Services 92,015 85,462
Reimbursed Administrative 160,252 160,248
Capital Outlay 32,643 18,564
Depreciation 97,000 0
Expected Expenditure Savings (40,245) 0
Contingency 9,246 0
Total Operating Expenses 1,206,756 1, 101,958
Net Operating (Loss) 34,415 139, 190
Nonoperating Revenues (Expenses):
Contribution to Fleet Replacement Fund. (14,518) (14,518)
Interest Earnings 0 8,657
Other 1,500 0
To tal Nonoperating Revenues (Expenses) (13,018) (5,861)
Net Income $ 21,397 $ 133,329
See reconciliation to GAAP basi s on page 126.
• 123.
Variance
Favorable
(Unfavorable)
$ (23)
(23)
1,663
2,220
31
13,500
747
6,553
4
14,079
97,000
(40,245)
9,246
104,798
104,775
0
8,657
(1,500)
7,157
$ 111,932
Operating Revenues:
Premiums
Total Operating Revenues
Operating Expenses:
Administration Fees
Claims
Premiums
Reimbursed Administrative
Total Operating Expenses
Net Operating Income
Nonoperating Revenues:
Interest Earnings
Total Nonoperating Revenues
Net Income
CITY OF COLLEGE STATION. TEXAS
WORKERS' COMPENSATION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Budget Actual
$468,510 $439, 181
468,510 439, 181
21,068 25,800
297,635 190,609
39,048 28,461
55,480 0
413,231 244,870
55,279 194,311
. 25,000 39,542
25,000 39,542
$ 80,279 $ 233,853
See reconciliation to GAAP basis on page 126.
. 124.
Variance
Favorable
(Unfavorable)
$ (29,329)
(29,329)
(4,732)
107,026
10,587
55,480
168,361
139,032
14;542
14,542
$153,574
. 125.
CITY OF COLLEGE STATION. TEXAS
INTERNAL SERVICE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
Total Revenues per Budget-Actual
Less Total Expenses per Budget-Actual
Net Income (Loss) , Budgetary Basis
Add-Expenses Related to Balance Sheet:
Capltal Outlay
Add (Deduct) • Unbudgeted Revenue/Expense
Adjustments:
Prior Year Claims Expense Accrual
Reclass Salaries and Benefits to Construction
in Progress
Claims Expense/Payable Adjustment
Prepaid Insurance Correction
Bad Debt Expense
Claims Incurred but not Paid
Depreciation
Void Check Correction
Loss on Sale of Equipment
Net Income (Loss), GMP Basis
Empl oyee
Benefits
$1,499,792
1,316,252
183,540
0
0
0
(139,062)
0
0
0
0
(2, 199)
0
$42,279
• 126.
Fleet
Replacement Landfill
$1,343,334 $765,525
715,994 765,030
627,340 495
715,994 15,613
0 0
0 13,912
0 0
0 0
0 0
0 0
(57,589) (5,288)
0 0
0 0
$1,285,745 $24,732
Property and Workers'
Casualty Unemployment Utility Billing Compensation
$378,022 78,798 $1,249,805 $478,723
381,194 15,929 1,116,476 244,870
(3, 172) 62,869 133,329 233,853
0 0 18,564 0
0 0 0 0
0 0 0 0
(23, 100) 0 0 39,223
0 0 0 0
(175) 0 0 0
0 0 0 0
0 0 (104,967) 0
0 0 0 0
0 0 0 0
$(26,447) $62,869 $ 46,926 $273,076
. 127.
• 128.
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund operations .
. 129.
. 130.
CITY OF COLLEGE STATION. TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE
September 30, 1992
General Fixed Assets:
Buildings
Improvements
Machinery and Equipment
Parks System
Construction in Progress
Land
Total General Fixed Assets
Investment in General Fixed Assets From:
Capital Pro j ects Funds:
General Obligation Bonds
Certificates .of Obligation
Capital Equipment
General Fund Revenues
Special Revenue Funds:
Parks Escrow
Federal Grants
Other
Contributions/Donations
Acquisitions Prior to July 1, 1979-
Source Undetermined
Total Investment in General Fixed Assets
• 131 •
1992
$ 13,031,574
14,270,758
10,193,761
6,275,661
1I861I039
6,899,368
$ 5215321161
$ 31,316,660
1, 732,352
2,591,246
6,609,919
175,556
2,023,722
1,066,821
36,650
61979,235
$ 52 I 5321 161
1991
$ 13,031,574
14, 103, 419
10,000,811
5,826,944
630,808
5,089,038
§ 4816821594
$ 32,153,718
1, 732,352
0
4,703,639
23, 107
2,023,722
1,066,821
0
6,9791235
$ 4816821594
CITY OF COLLEGE STATION. TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE -BY FUNCTION AND ACTIVITY
SEPTEMBER 30, 1992
Building and
Building
Total Land Improvements
General Fund:
General Government $ 497,918 $ 0 $ 59,444
Fiscal and Human Resources 374,574 0 10,654
Police 550,509 0 1,972
Fire 1,035,037 0 3,869
Development Services 305,459 0 9,374
Public Services 1,364, 161 1500 28,168
Parks 1,023,605 0 203,749
Management Services 29,035 0 0
Other 1,429,621 1,429,621 0
Total General Fund 6,609,920 1,431,121 317,230
Special Revenue Funds:
Federal Grants 2,023,722 13,082 221,859
Parks Escrow 175,556 34,906 0
Other 1,066,821 150,009 894,294
Total Special Revenue Funds 3,266,099 197,997 1, 116, 153
Capital Projects Funds:
Certificates of Obligation Funds 1,732,352 637,168 400,000
Capital Equipment 2,591,246 0 0
Southwest Parkway 642,231 0 0
1971 Bond Funds 172,838 0 0
1976 Bond Funds 126,377 0 1,495
1978 Bond Funds 533,706 0 25, 141
197811 Bond Funds 2,803,997 485,325 579,005
1981 Bond Funds 1,904,043 224,979 1, 114, 176
1982 Bond Funds 3,902,862 376,857 1,237,290
1982 II Bond Funds 7,224,694 1,201,088 901,923
1984 Bond Funds 9,869,706 799, 116 4,509,689
1989 Bond Funds 2,000,714 89, 112 877,615
1991 Bond Funds 274,453 0 0
Total Capital Projects Funds 33,779,219 3,813,645 9,646,334
Contributions/Donations 36,650 0 0
Acquisitions Prior to July 1, 1979 -Source Undetermined 6,979,235 1,456,605 1,951,857
Total General Fixed Assets Allocated to Functions 50,671,122 6,899,368 13,031,574
Construction in Progress 1,861,039 0 85,976
Total General Fixed Assets $52,532, 161 $6,899,368 $13,117,550
- 132.
Machinery,
Tools and
Equipment Parks System Improvements
$ 438,474 $ 0 $ 0
3 63,920 0 0
548,537 0 0
1,031,168 0 0
295,72 1 0 364
1,334,493 0 0
543,208 276,648 0
29,035 0 0
0 0 0
4,5 84,5 56 276,648 364
11,039 1 54,930 1,622,812
1,300 139,350 0
3,248 0 19,270
15,587 294,280 1,642,082
695, 184 0 0
2,591,246 0 0
0 0 642,231
0 0 172,838
0 13,249 111,633
0 162,399 346, 166
13,967 1,070,353 655,347
930 22,568 541,390
284,443 423,381 1,580,891
694,379 2,52 0,242 1,907,062
703,751 412,606 3,444,544
14,561 0 1,019,426
0 267,727 6,726
4,998,461 4,892,525 10,428,254
0 0 36,650
595, 156 812,209 2, 163,408
10, 193,760 6,275,662 14,270,758
51 1,325,595 449,417
$10, 193,811 $7,601,257 $14,720, 175
- 133.
CITY OF COLLEGE STATION. TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992
General Fixed General Fixed
Assets Assets
9/3 0/91 Additions Retirements Transfers 9/30/92
Function and Activity
General Fund:
General Government $ 5 01 ,361 $ 8,367 $ 11,810 $ 0 $ 497,918
Fiscal and Human Resources 292,654 84,070 2,150 0 374,574
Police 737,968 43,041 230,500 0 550,509
Fire 1,011,176 49,431 25,570 0 1,035,037
Development Services 312,686 23,208 30,435 0 305,459
Public Services 1,379,468 13,883 29,190 0 1,364,161
Parks 1,044,277 62,441 83, 113 0 1,023,605
Management Services 31,497 72,284 74,746 0 29,035
Other 0 1,429,621 0 0 1,429,621
Total General Fund 5,311,087 1,786,346 487,514 0 6,609,919
Special Revenue Funds:
Parks Escrow 140,650 34,906 0 0 175,556
Federal Grants 2,023,722 0 0 0 2,023,722
Other 1,066,821 0 0 0 1,066,821
Total Special Revenue Funds 3,231,193 34,906 0 0 3,266,099
Capital Projects Funds:
Certificates of Obligation 1,732,352 0 0 0 1,732,352
Capital Equipment 2,230,079 361, 167 0 0 2,591,246
Southwest Parkway 642,231 0 0 0 642,231
1971 Bond Funds 172,838 0 0 0 172,838
1976 Bond Funds 126,377 0 0 0 126,377
1978 BondFunds 533,706 0 0 0 533,706
1978 II Bond Funds 2,803;997 0 0 0 2,803,997
1981 Bond Funds 1,904,043 0 0 0 1,904,043
1982 Bond Funds 3,902,862 0 0 0 3,902,862
1982 II Bond Funds 6,734,898 489,796 0 0 7,224,694
1984 Bond Funds 9,779,925 89,781 0 0 9,869,706
1989 BondFunds 1,942,791 57,923 0 0 2,000,714
· 1991 Bond Funds 24,172 250,281 0 0 274,453
Total Capital Projects Funds 32,530,271 1,248,948 0 0 33,779,219
Contributions/Donations 0 36,650 0 0 36,650
Acquisitions Prior to July 1,
1979 -Source Undetermined 6,979,235 0 0 0 6,979,235
Construction in Progress 630,808 2,579,014 1,348,783 0 1,861,039
Total General Fixed Assets $48,682,594 $5,685,864 $(1,836,297) $ 0 $52,532, 161
- 134.
STATISTICAL SECTION
. 135.
CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES (1)
LAST TEN FISCAL YEARS
General
Fiscal Property Franchise & Sales & Mixed Licenses & Fines &
Year Tax Franchise Tax Drink Tax Permits Penalties
1983 $589,814 $228,951 $2,654,600 $226,466 $492,985
1984 25,696 299,269 2,743,848 193,065 350,244
1985 8,408 267,991 3,104,118 220,378 442,921
1986 208,481 31 5,272 3,066,168 114,971 459 ,872
1987 222,826 299,973 3,016,640 102,739 442,408
1988 (2) 967,253 340,310 4,257,621 139,412 478,114
1989 1,566,885 345,416 3,825,314 97,449 490,184
1990 1,774,601 335,94 0 4,097,742 94,691 536,155
1991 1,482,577 328,524 6,523,709 116,574 518,357
1992 1,376,970 358,949 7,209,497 216,886 684,098
(1) Revenue sharing transfers made fiscal 1980 through fiscal 1987.
(2) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30.
Fiscal Year 1988 shows the 15 months 7/1/87 -9/30/88.
Source: City of College Station
- 136 -
Charges Transfer Other Debt Service
For From Enterprise Financing Property
Services Funds (2) All Other Sources Tax Total
$227,962 $2,097,225 $564,636 $517,768 (1) $1,724,363 $9,324,770
269,094 2,774,940 354,924 337,370 (1) 2,678,842 10,027,292
286,010 3,272,759 453,871 62 5,8 25 (1) 3,514,761 12,197,042
335,371 4,066,951 407,287 706,772 (1) 3,826,083 13,507,228
298,463 4,302,654 414,908 657,086 (1) 3,992,810 1 3,750,507
487,541 5,570,140 577,819 61,439 3,411,171 16,290,820
500,710 4,501,169 593,764 23,520 2,845,775 14,790,186
573,748 4,701,449 693,154 31,565 2,716,367 15,555,412
540,096 3,772,060 553,079 121,895 3,037,368 16,994,239
720,068 3,889,872 577,129 1,241,463 3,125,805 19,400,737
- 137 -
STATISTIC AL SECTI ON
CITY OF COLLEGE STATION, TEXAS
GEN ERAL GOVERN MENTAL EXPEN DITURES AN D
OTHER USES BY FUNCTION (1)
LAST TEN FISCAL YEARS
Fiscal General
Year Government P olice F ire
1983 $3,592,6n $1,922,117 $1,691,084
1984 3,200,862 2,089,176 1,842,618
1985 3,559,610 2,445,386 2,008,648
1986 3,948,780 2,711,271 2,224,796
1987 4,214,064 3,024,395 2,324,273
1988 (2) 4,968,662 3,883,961 2,943,886
1989 4,335,002 3,188,081 2,588,909
1990 4,617,138 3,363,665 2,780,466
1991 4,723,549 3,491,656 2,833,455
1992 5,507,360 3,862,849 3,034,046
(1) Expend i tures presented include the General and Debt Service Funds.
(2) Fiscal year 1988 represents the transition from a June 30 year-end to September 30.
Fiscal Year 1988 shows the 15 months 7/1/87 -9/30/88.
(3) Utility Billing established as internal service fund in fiscal year 1989, re ducin g
reimbursed administrative expenditures in General Fund.
Source: City of College Station
• 138.
Public
S ervices
$819,417
966,407
1 ,142,137
1,240,623
1,190,695
1,561,876
1,392,230
1,502,988
1,940,697
2,108,406
Other
Parks & Capital Reimbursed Debt Financing
Recreation Outlay Administrative Service Uses Total
$979,019 $549,230 ($1,532,333) $2,417,748 $ 0 $10,438,959
1,159,758 762,368 (2,391,871) 3,493,647 0 11,122,965
1,405,236 651 ,878 (2, 779, 161) 3,499,615 0 11,933,349
1,572,606 606,156 (2,832, 153) 3,807,583 0 13,279,662
1,583,837 399,930 (3,353,671) 3,705,802 0 13,089,325
2,401,189 1,068,070 (3,818,632) 3,813,384 0 16,822,396
2,090,649 636,539 (2,393, 775) (3) 3,399,826 0 15,237,461 (3)
2,428,196 345,317 (2,276,465) (3) 3,422,703 200,000 16,384,008 (3)
2,269,977 602,976 (2,415,356) (3) 3,671,439 720,546 17,838,939
2,576,106 329,269 (2,591,911) (3) 48,483,605 0 19,669,730
• 139.
Source:
Current
Fiscal
Year
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
STATISTI CAL SECTIO N
CITY OF COL LEGE STATION, TEXAS
PROPERTY TAX LEVIES AND COLLEC TI ONS
LAST TEN FISCAL YEARS
Percent
Total Tax Of Levy
Tax Levy Collections Collected
$2,286,192 $2,178,842 95.30 %
2,609,180 2,497,144 95.71
3,446,634 3,243,918 94.12
4,163,870 3,870,682 92.96
4,261,855 3,956,428 92.83
4,181,328 3,945,308 94.36
4,262,125 4,122,235 96.72
4,472,941 4,376,436 97.84
4,429,176 4,308,690 97.28
4,506,448 4,373,907 97.06
C ity of College Station
• 140.
Delinquent
Tax
Collections
$42,389
76,450
79,880
105,878
192,003
315,203
202,588
98,787
136,233
77,22.0
Total Collections Outstanding Delinquent
Total As Percent Of Outstanding Taxes As A Percent
Tax Collections Current Levy Delinquent Taxes Of Current Levy
$2,221,231 97.16 % $135,609 5.93 %
2,573,594 98.64 168,495 6.46
3,323,798 96.44 286,133 8.30
3,976,560 95.50 470,034 11.29
4,148,431 97.34 $82,614 13.67
4,260,511 101.89 489,709 11.71
4,324,823 101.47 420,113 9.86
4,475,223 1 00.05 394,727 8.82
4,444,923 100.36 327,854 7.40
4,451,127 98.77 363,933 8.08
• 141 •
-142 -
Fiscal
Year
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
Source:
CITY OF COLLEGE STATION, TEXAS
ASSESSED VALUE OF TAXABLE PROPERTIES
LAST TEN FISCAL YEARS
Exemptions
Real Property Personal Property Real Property
$695,479,501 $74,976,425 $31,709,751
775,606, 760 95,188,096 29,592,994
879,001,892 116,065,055 35,420,320
993,907,903 144,581,203 36,875,269
1,014,067,239 143,572,456 36,629,372
993,765,995 145,214,623 38,631,099
1,002,938,332 15'1,209,511 38,535,922
995,686,332 161,343, 707 38,794,667
983,973,909 156,164,603 38,658,990
1,013,892,433 150,886,397 38,166,827
Brazos County Appraisal District
State Property Tax Board Report of Property Value
• 143.
Total
$738,746,175
841,201,862
959,646,627
1, 101,613,837
1, 121,010,323
1, 100,349,519
1, 121,611,921
1, 118,235,372
1, 101,479,522
1, 126,612,003
Fiscal
Year(1)
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
Tax Rates
(Per $100 of Assessed Value)
City School County
$ .31 $.9000 $.2700
.31 .9700 .3100
.36 .9500 .3296
.38 .9780 .3253
.38 1.0790 .4170
.38 1.0790 .4170
.38 1.2100 .3427
.40 1.3000 .3689
.40 1.4400 .4105
.40 1.6800 .4399
Total(3)
$1.4800
1.5900
1.6396
1.6833
1.8760
1.8760
1.9327
2.0689
2.2505
2.5199
(1) Tax rates are established by each taxing jurisdiction on an annual basis for
revenues to be collected in the following fiscal year.
(2) The date that taxes are due for all jurisdictions is October 1. Taxes for all
jurisdictions become delinquent on February 1. The penalty is set by state law at
6% in February, and an additional 1% per month up to 12%. The interest is
accrued at 1 % per month.
(3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each
jurisdiction by State Statute. This limit is for both operations and debt service
combined.
Source: Brazos County Appraisal District
• 144 -
Tax Ratios Original Tax Levies
City School County City School County
100°"' 100°k 100°"' $2,286,192 $7,105,257 $5,879,701
100 100 100 2,609,180 8,706,598 9,086,144
100 100 100 3,446,634 9,676,001 9,206,410
100 100 100 4,163,870 11,757,247 9,997,174
100 100 100 4,261,855 12,797,106 11,515,156
100 100 100 4,181,328 12,959,657 12,297,807
100 100 100 4,262,125 14,868,835 10,138,888
100 100 100 4,472,941 15,814,785 10,476,587
100 100 100 4,999,328 17,388,938 11,438,852
100 100 100 5,130,768 18,612,589 12,184,729
. 145.
CITY OF COLLEGE S TATION , TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Percentage of Total
Fiscal Current Assessments Assessments Outstanding
Year Assessment Collected Collected Assessments
1983 $40,116 $32,454 25.95 % $92,591
1984 49,373 65 5.00 141,899
1985 0 45,746 32.24 96,153
1986 0 16,019 16.66 80,134
1987 0 13,433 16.76 66,701
1 988 202,546 36,913 13.71 232,334
1989 0 21,703 93.40 210,631
1990 40,926 14,251 5.67 237,306
1991 0 31,016 13.07 206,290
1992 0 4,682 2.27 201,608
Source: City of College Station Finance Department
• 146.
CITY OF COLLEGE STAT ION, TEXAS
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 1992
The City has no general obligation legal debt limit other than a ceiling on the tax
rate as specified by the State of Texas. The prescribed maximum is $2.50 per
$100 at 100% valuation.
• 147.
Fiscal
Year
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
(1)
(2)
Source:
CITY OF COLLEGE STATION, TEXAS
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
Estimated
Population
47,578 (1)
49,022 (1)
50,853 (1)
50,991 (1)
51,222 (1)
51,463 (1)
51,707 (1)
51,977 (1)
52,456 (2)
53,686 (1)
LAST TEN FISCAL YEARS
Assessed
Value
$738, 746, 175
841,201,862
959,646,627
1, 101,613,837
1, 121,010,323
1, 100,349,519
1, 121,611,921
1, 118,235,372
1, 101,479,522
1,126,612,003
Gross
Bonded Debt
$20,240,000
27,480,000
21,354,000
19,907,500
18,411,000
20,993,888
19,242,957
20,664,590
18,577,355
21,103,590
Metropolitan Planning Organization & City of College Station
Planning Department
Source: U.S. Government Preliminary Census
(3) Includes general obligation debt that is serviced by the Enterprise Funds.
In fiscal 1985, such debt was reflected as indebtedness of the Utility Fund.
- 148 -
(3)
(3)
Less
Debt Service
Cash Funds
$955,945
1,478,640
1,750,986
2,028,845
2,560,656
1,890,972
1,880,417
1,528,503
1,146,503
856,151
Net
Bonded Debt
$19,284,055
26,001,360
19,603,014
17,878,655
15,850,344
19,102,916
17,362,540
19,136,087
17,430,852
20,247,439
Ratio of
Net Bonded Debt
To Assessed Valuation
2.61
3.09
2.04
1.62
1.41
1.74
1.55
1.71
1.58
1.80
. 149.
Net Bonded
Debt Per Capita
$405
530
385
351
309
371
336
368
332
377
CITY OF COLLEGE STATION, TEXAS
SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT
SEPTEMBER 30, 1992
Taxing Body
ESTIMATED OVER
LAPPING DEBT
College Station l.S.D.
Brazos County
Bryan 1.$.D.
NET DIRECT DEBT
City of College Station
(2)
(3)
(4)
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT
*Population
Net Debt
Amount As Of
$36,324,902 8/31/92
9,215,000 8/31/92
28,225,000 8/31/92
20,247,439 9/30/92
53,686
(1) Source: City of Co!!ege Station Finance Department
(2) Source: College Station Independent School District
(3) Source: Brazos County
(4) Source: Bryan Independent School District
. 150.
Percent
82.28 %
35.77
3.54
100.00
City's Share
Amount
$29,888,129
999,165
Per*
Capita
$557
61
19
34, 183,499 637
20,247,439 377
$54,430,938 $1,014
CITY OF COLLEGE STATION, TEXAS
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO
TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES
LAST TEN FISCAL YEARS
Total General
Interest, Governmental
Fiscal Fiscal and T otal Expenditures
Year Principal Other Charg es Debt Service and Other Uses Ratio
1983 $1,195 ,929 $1,221,313 $2,417,242 (1) $10,438,959 23.16 %
1984 1,547,007 1,944,710 3,491,717 (1) 11,122,965 31.39
1985 1,361,800 2,137,815 3,499,615 11,933,349 29.33
1986 1,630,982 2,176,601 3,807,583 13,279,662 28.67
1987 1,685,439 2,020,363 3,705,802 13,089,325 28.31
1988 1,795,053 2,108,331 3,903,384 16,822,396 (2) 23.20 (2)
1989 1,852,938 1,546,888 3,399,826 15,237,461 22.31
1990 1,913,720 1,508,983 3,422,703 16,384,008 20.89
1991 2,206,493 1,464,946 3,671,439 17,838,939 20.58
1992 ·3,332,876 1,510,729 4,843,605 19,669,730 24.62
(1) Includes general obligation debt that is serviced by the Enterprise Funds.
As of July 1, 1984, such debt was reflected as indebtedness of the Utility Fund.
(2) Fiscal year 1988 represents the transition from a June 30 year-end to
September 30. Fiscal year 1988 shows the 15 months 7/1/87 -9/30/88.
S o u rce : City of College Station
-151 -
Fiscal
Year
1983
1984
1985
1986
1987
1988 (1)
1989
1990
1991
1992
(1)
Source:
Operating
Revenues
$23,611,548
26,277,830
31,8f!!i7 ,897
32,480,725
32,760,614
48,138,363
37,584,613
37,108,418
35,558,916
37,524,486
CITY OF COLLEGE STATION, TEXAS
UTILITY FUND
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
Operating
Expenses
(Excluding
Depreciation)
$15,505,972
16,265,010
21,673,543
23,958,157
22,777,769
33,676,511
26,878,049
26,478,070
27,042,224
27,463,001
Net
Revenues
$8,105,576
10,012,820
10,194,354
8,522,568
9,982,845
14,461,852
10,706,564
10,630,348
8,516,692
10,061,485
Average Annual Maximum Annual
Total Coverage Tot al Coverage
$2,288,214 3.54% $3,787,641 2.14 %
4,066,427 2.46 5,688,176 1.76
3 ,582,202 2.85 5,172,546 1.97
3,476,179 2.45 5,143,007 1.66
3,357,119 2.97 5,096,158 1.96
3,134,547 4.61 4,758,370 3.04
2,999;229 3.57 4,487,414 2.39
2,863,939 3.71 4,245,295 2.50
2,337,186 3.64 4,447,976 1.91
2,186,415 4.60 4,144,820 2.43
Fiscal year 1988 represents the tra ns ition from a June 30 y ear-en d to
September 30. F iscal year 1 988 shows the 15 months 7/1/87 -9/30/88.
City of College Station
• 152.
Fiscal
Year
1983
1984
1985
1986
1987
1 988
1989
1990
1991
1992
(1)
CITY OF COLLEGE STATION, TEXAS
TOTAL BANK DEPOSITS
LAST TEN FISCAL YEARS
Amount
$175,848,000
190,147,000
200,588,000
199, 102,000
214,443,000
135,469,000
806,100,000
703,600,000
787,700,000
769,400,000
(1) Effective in fiscal year 1988, data from September 30. Prior years are
June 30 reports.
(2) During fiscal year 1988, First Republic Bank A&M was purchased by
North Carolina National Bank and operated as a branch of N.C.N.B.
Texas National Bank. Call reports are not issued by branch banks.
(2)
(3)
(3)
(3)
(3)
(3) Due to continued consolidation in the banking industry, total includes
Bryan -College Station area banks.
Source: Call reports for all Bryan/College Station area banks .
• 153.
James D. Ingram, III
Thomas A. Wallis
Agnes L. Bennett
Judith W. Childs
James D. Ingram, IV
Richard L. Webb
Melanie M. Holshouser
Sharon L. Pechal
Wendi M. Stratta
Pu-Yu (Peggy) Wang
Joan M. Voneiff
INGRAM, WALLIS & COMPANY
A PROFESSIONAL CORPORATION
Certified Public Accountants
2100 Villa Maria, Suite 100
BRYAN, TEXAS 77802
January 22, 1993
Mayor Larry Ringer and
Members of City Council
of the City of College Station, Texas
TELEPHONE (409) 776-2600
TELECOPIER (409) 774-7759
We have audited the general purpose financial statements of the
City of College Station, Texas ("City") for the year ended
September 30, 1992 and have issued our report thereon dated January
22, 1993. In connection therewith, we submit comments and
recommendations concerning certain internal control, administrative
and operating matters.
In planning and performing our audit of the general purpose
financial statements of the City for the year ended September 30,
1992, we considered its internal control structure in order to
determine our auditing procedures for the purpose of expressing our
opinion on the general purpose financial statements and not to
provide assurance on the internal control structure. However, we
noted certain matters involving the internal control structure and
its operation that we consider to be reportable conditions under
standards established by the American Institute of Certified Public
Accountants. Reportable conditions involve matters coming to our
attention relating to significant deficiencies in the design or
operation of the internal control structure that, in our judgment,
could adversely affect the organization's ability to record,
process, summarize and report financial data consistent with the
assertions of management in the general purpose financial
statements.
A material weakness is a reportable condition in which the design
or operation of one or more of the internal control structure
elements does not reduce to a relatively low level the risk that
errors or irregularities in amounts that would be material in
relation to the financial sttements being audited may occur and not
be detected within a timely period by employees in the normal
course of performing their assigned functions. None of the
reportable conditions described in this letter is believed to be a
material weakness.
Page 2
January 22, 1993
our consideration of the internal control structure would not
necessarily disclose all matters in the internal control structure
that might be reportable conditions and, accordingly, would not
necessarily disclose all reportable conditions that are considered
to be material weaknesses as defined above.
Cash and Investments
During our review of investments, we noted that safekeeping
procedures in place allow only one person to authorize the release
of investments from safekeeping. As an additional measure of
security, the city should consider a policy requiring two
signatures authorizing the release of investments from safekeeping.
Accounts Receivable
In performing our accounts receivable work, we were unable to
obtain a detail accounts receivable report as of year-end. The
accounts receivable detail is limited as to period, meaning the
report can be run as of the current date only. The City should
contact their software technical support representatives to
consider making the software "period sensitive" so that details can
be produced for a prior period.
In reviewing utility accounts receivable, it was noted that the
receivable balance per utility billing did not agree with the
receivable balance in accounting. Utility billing uses a separate
computer system from that used by accounting. The utility billing
department is unable to reconcile between the system generated
accounts receivable balance and what they believe to be t�e correct
balance. The accounting department receives information from
utility billing regarding billings, daily deposits and adjustments.
When posted by the accounting department, a different accounts
receivable balance is generated which is not reconciled to that in
the utility billing department. Accounting receives a summary of
daily deposits and posts the total to the electric fund. An
adjustment is made at month end to distribute the receipts to the
other funds.
We recommend that the accounting department obtain a detail of
deposits from the utility billing system to aid in posting receipts
and in reconciling balances. The utility billing system should be
reviewed as to why the accounts receivable balance does not roll
forward from month to month. Integration of the systems should be
considered as part of an overall plan to eliminate the duplication
of effort and to provide for ease of monthly reconciliations.
Page 3
January 22, 1993
Fixed Assets
The City maintains detail property records for the Utility and
Sanitation Funds but not for the General Fixed Asset Group of
Accounts. Additions and retirements are recorded in the detail
records on an annual basis only. The City should plan and work
toward performing a complete physical inventory of fixed assets and
should hire or train a fixed asset accountant whose duties would
include updating the detail records for property additions,
obtaining information from auctions for retirements and reconciling
the detail with the accounting records on a regular basis.
Insurance
The Risk Manager is currently able to approve payments to claimants
for amounts up to $9, 999 without additional review. A policy
requiring approval by someone independent of the settlement
negotiation should be considered to provide additional control over
these expenditures.
Single Audit
While reviewing expenditures, we noted that two nonqualifying
expenditures were incorrectly recorded and included in the request
for funds from the Department of Housing and Urban Development
(HUD). One of the expenditures was subsequently corrected. We
recommend that procedures be implemented to ensure a monthly review
of expenditures to ensure that only qualifying expenditures are
submitted to HUD.
While reviewing prior year findings, we noted that no plan of
corrective action had been filed as required under HUD guidelines.
We recommend that all reports be reviewed and appropriate responses
filed as needed.
This report in intended solely for the information and use of the
management and others within the organization and should not be
used for any other purpose.
We would like to express our appreciation to you and your staff for
the cooperation extended to us during our audit.
We shall be pleased to discuss the matters contained in this letter
at your convenience. dr?q/l..t7Vn?/ a,kJl/;,.i/CP??��
Bryan, Texas fJ (/
January 22, 1993
James D. Ingram, III
Thomas A. Wallis
Agnes L. Bennett
Judith W. Childs
James D. Ingram, IV
Richard L. Webb
Melanie M. Holshouser
Sharon L. Pechal
Wendi M. Stratta
Pu-Yu (Peggy) Wang
Joan M. Voneiff
Mayor Larry Ringer
INGRAM, WALLIS & COMPANY
A PROFESSIONAL CORPORATION
Certified Public Accountants
2100 Villa Maria, Suite 100
BRYAN, TEXAS 77802
January 22, 1993
and Members of City Council
of the City of College station, Texas
TELEPHONE (409) 776-2600
TELECOPIER
(409) 774-7759
We have audited the general purpose financial statements of the
City of College Station, Texas ("City"), for the year ended
September 30, 1992 and have issued our report thereon dated January
22, 1993.
our professional standards require that we communicate with you
concerning certain matters that may be of interest to you in
fulfilling your obligation to oversee the financial reporting
responsibility. We have prepared the following comments to assist
you in fulfilling that obligation.
OUR RESPONSIBILITY UNDER GENERALLY ACCEPTED AUDITING STANDARDS
We conducted our audit of the 1992 financial statements of the City
in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain
reasonable, rather than absolute, assurance about whether the
financial statements are free of material misstatement. When
performing an audit in accordance with those standards, we are only
required to obtain an understanding of the City's internal control
structure sufficient to enable us to properly plan our audit.
Therefore, we cannot provide any assurances about the design or
operation of the internal control structures.
Based, in part, on our understanding of the control environment, we
designed our audit to provide reasonable assurance of detecting
errors and irregularities. However, because of the characteristics
of irregularities, particularly those involving forgery and
collusion, a properly designed and executed· audit may not detect
such items.
January 22, 1993
Page 2
SIGNIFICANT ACCOUNTING POLICIES
The City's significant accounting policies are disclosed in the
notes to the general purpose financial statements.
During the year ended September 30, 1992, there were no significant
changes in previously adopted accounting policies or their
application.
MANAGEMENT JUDGMENTS AND ACCOUNTING ESTIMATES
Accounting estimates are an integral part of the financial
statements prepared by management and are based upon management's
current judgments. Those judgments are normally based on knowledge
and experience about past and current events and assumptions about
future events. Significant accounting estimates reflected in the
City's 1992 general purpose financial statements are normal and
were determined on a basis consistent with that used in the prior
year.
SIGNIFICANT AUDIT ADJUSTMENTS
We proposed no audit adj ustment that, either individually or in the
aggregate, would have a significant effect on the City's financial
reporting process, in our j udgment. All proposed audit
adjustments, whether recorded in the accounting records or not,
were reviewed with management.
DISAGREEMENTS WITH MANAGEMENT
We had no disagreements with management regarding the application
of accounting principles, the basis for management's j udgments
about accounting estimates, the scope of our audit, disclosures to
be included in the financial statements or the wording of our
report on the 1992 general purpose financial statements.
CONSULTATION WITH MANAGEMENT
Management informed us that there were no consultations with other
independent public accountants reg arding accounting or auditing
matters during 1992.
January 22, 1993
P age 3
MAJOR ISSUES DISCUSSED WITH MANAGEMENT PRIOR TO RETENTION
We discussed no ma j or accounting or auditing issues with management
in connection with our retention as the City's auditors in 1992.
DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT
We experienced no difficulties in dealing with management relating
to the performance of our audit. We received the full cooperation
of management and staff. We believe that we have direct and
unrestricted access to the city's management.
This report is intended solely for the information of the Mayor and
Members of the City Council and should not be used for any other
purpose.
We will be pleased to discuss this report with you further at your
convenience.