HomeMy WebLinkAboutFY 1990-1991 -- Comprehensive Annual Financial Report'
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C I TY 0 F C 0 LL E G E ST AT I 0 N, T EX AS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
PREPARED BYTHE
CITY OF COLLEGE STATION FINANCE DEPARTMENT
GLENN SCHROEDER, EXECUTIVE DIRECTOR FOR FISCAL ANO HUMAN RESOURCES
KATHLEEN HUBBARD, CHIEF ACCOUNTANT
CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
TABLE OF CONTENTS
INTRODUCTORY SECTION:
Letter of Transmittal
GFOA Certificate of Achievement for Excellence in Financial Reporting
Organizational Chart
Principal City Officials
FINANCIAL SECTION:
Independent Auditors' Report
�eneral Purpose Financial Statements for the Fiscal Year Ended September 30, 1991 :
Combined Balanc e Sheet -All Fund Types and Account Groups
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances -All Governmental Fund Types
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances -Budget and Actual (Budgetary Basis) -General ,
Special Revenue, Debt Service and Capital Projects Funds
Combined Statement of Revenues, Expenses and Changes in Retained
Earnings (Deficit) -All Proprietary Fund Types
Combined Statement of Cash Flows -All Proprietary Fund Types
Notes to General Purpose Financial Statements
Supplemental Combining, Individual Fund and Account Group Statements and Schedules
For The Fiscal Year Ended September 30, 1991:
General Fund
Schedule of Revenues and Other Financing Sources -Budget and Actual
(Budgetary Basis)
Schedule of Expenditures -Budget and Actual (Budgetary Basis)
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes
in Fund Balances
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(Continued)
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CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
TABLE OF CONTENTS
(Continued)
Commun ity Development Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
HoteVMote l Tax Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
Parks Escrow Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
Capital Projects Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
Capital Equipment Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
1982 Series II Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance-Budget and Actual (Budgetary Basis)
1984 Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
1989 Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
1991 Bond Fund
Schedule of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual (Budgetary Basis)
Enterprise Funds
Combining Balance Sheet
Combining Statement of Revenues, ExpeQSes and Changes in
Retained Earnings
Combining Statement of Cash Flows
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(Continued)
CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
TABLE OF CONTENTS
(Continued)
Electric Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis)
Schedule of Expenses -Budget and Actual (Budgetary Basis)
Wat.er Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis)
Schedule of Expenses -Budget and Actual (Budgetary Basis)
Sewer Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis)
Schedule of Expenses -Budget and Actual (Budgetary Basis)
Solid Waste Collection Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis)
Schedule of Expenses -Budget and Actual (Budgetary Basis)
Electric, Wat.er, Sewer and Solid Waste Collection Funds
Schedule for Reconcilimion of Revenues and Expenses
(Budgetary Basis) to GAAP Basis Stmement of Income
Internal Service Funds
Combining Balance Sheet
Combining Stmement of Revenues, Expenses and Changes in ·
Retained Earnings (Deficit)
Combining Stmement of Cash Flows
Employee Benefits Fund
Schedule of Revenues and Expenses -Budget and Actual
(Budgetary Basis) ·
Landfill Fund
Schedule of R_evenues and Expenses -Budget and Actual
(Budgetary Basis)
Property and Casualty Fund .
Schedule of Revenues and Expenses - Budget and Actual
(Budgetary Basis) ·
Unemployment Fund
Schedule of Revenues and Expenses -Budget and Actual
(Budgetary Basis)
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(Continued)
CITY OF COLLEGE STATI ON. TEXAS
COMP REHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
TABLE OF CONTENTS
(Continued)
Utility Billing Fund
Schedule of Revenues and Expenses -Budget and Actual
(Budgetary Basis)
Workers' Compensation Fund
Schedule of Revenues and Expenses Budget and Actual
(Budgetary Basis)
Internal Service Funds
Schedule for Reconciliation of Revenues and Expenses
(Budgetary Basis) to GAAP Basis Statement of Income
General Fixed Assets Account Group
Schedule of General Fixed Assets by Source
Schedule of General Fixed Assets by Source -by Function and Activity
Schedule of Changes in General Fixed Assets by Function and Activity
STATISTICAL SECTION:
General Governmental Revenues and Other Financing Sources
General Governmental Expenditures and Other Uses by Function
Property Tax Levies and Collections
Assessed and Estimated Actual Value of Taxable Properties
Property Tax Rates, Ratios and Levies -Direct and Overlapping
Paving Assessment Collections
Computation of Legal Debt Margin
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita
Schedule of Direct and Estimated Ovf!Wlapping Debt
Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General
Governmental Expenditures and Other Uses
Utility Fund -Schedule of Revenue Bond Coverage
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(Continued)
Total Bank Deposits
Construction Permits
Principal Taxpayers
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1990
TABLE OF CONTENTS
(Continued)
Principal Utility Customers
Miscellaneous Statistical and Demographic Data
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INTRODUCTORY SECTION
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CITY OF COLLEGE STATION
March 17, 1992
Honorable Mayor
Members of the City Council
City of College Station, Texas
P.O. BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77842-0690
\409) 764-3500
The Comprehensive Amual Financial Report of ttie City of College Station, Texas (•City•), for the
fiscal year ended September 30, 1991, is submitted herewith. This report was prepared by the City's
Finance Department. Responsibility for both the accuracy of the presented data and the
completeness and fairnes$ of the presentation, including all disclosures, rests with the City. We
believe the data, as presented, is accurate in all material aspects; that it is presented in a manner
designed to fairly set forth the financial position of its various funds; and that all disclosures
necessary to enable the reader to gain the maximum understanding of the City's financial affairs have
been included.
The Comprehensive Annual Financial Report is presented in three major sections: introductory,
financial, and statistical. The introductory section includes this transmittal letter, the City's
organizational chart and a list of principal elected and appointed officials of the City. The financial
section includes the general purpose financial statements and the combining and indMdual fund and
account group financial statements and schedules, as well as the auditors' report on the financial
statements and schedules. The statistical section includes selected financial and demographic
information, generally presented on a multiyear basis to allow for trend analysis of the finances of the
City.
The City is required to undergo an annual single audit in conformity with the provisions of the Single
Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128, Audits of State and
Local Governments. Information related to this single audit, including the schedule of federal
fi nancial assistance, findings and recommendations, and auditors' reports on the internal control
structure and compliance with applicable laws and regulations, are reported separately.
This report includes all funds and account groups of the City. The City provides a full range of
municipal services. These services include police and fire protection; the construction and
maintenance of streets and infrastructure; municipal utilities in the areas of electric, water, sewer,
storm drainage, and solid waste; recreational activities and cultural events. The College Station
Independent School District is administered by a separate, elected board and operates with its own
funding sources; therefore, it has not been included in this report.
Horne of Texas A & 1v1 University
THE CITY OF COLLEGE STATION
The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of
Mexico, conveniently located 90 miles north of Houston, 165 miles south of Dallas, and 1 oo miles
east of Austin. Of major importance to the City of College Station is Texas A&M University, located
on a 5,200 acre campus within the corporate limits of the City. The economic impact on the City by
the University continues to be substantial, contributing an estimated $500 million annually to the local
. economy. In the categories of enrollment and research grants, Texas A&M University ranked in the
top ten nationally among public institutions for the school year beginning in September, 1991. The
University employs in excess of 18,000 people and has a physical plant valued in excess of $1.2
billion.
In addition to the University, employment is provided by more than 75 manufacturing industries,
located in or adjacent to the City, which provide such products as aluminum windows, business
forms, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings,
and geophysical survey sensors. A growing research park is located adjacent to the University.
Westinghouse Defense and Electronic Systems Center produces defense radar-related equipment.
Automated Management Systems provides a major automated accounting service for independent
property and casualty insurance agents.
Commercial development in the City is anchored by the 1,000,000 square foot Post Oak Mall opened
in 1982. Major tenants of the shopping center are Sears-Roebuck, Dillard's, Foley's, Beall's, and J.C.
Penney's. Wal-Mart opened a major retail facility in the community in 1989 and K-Mart underwent a
major expansion of their retail operations. Three major grocery stores opened their doors in 1991.
Over the past five years, the City of College Station has become the major medical center for the
Brazos Valley area. In 1986, Scott & White opened a large medical clinic; in 1987, Humana Hospital
opened a 100-bed full service hospital with an adjacent medical office complex. In 1988, HCA
Greenleaf Hospital opened a psychiatric hospital in College Station, and the Sandstone Psychiatric
Hospital opened in 1989. Scott & White is scheduled to begin additional construction in 1992
increasing their clinic some 50,000 square feet to 125,000 square feet.
The City, although not immune to the effects of the collapse of the oil and real estate markets in the
State of Texas in the early and mid-1980's, has been insulated by the dominant effect of Texas A&M
University on the local economy. Real estate property valuations had been essentially flat during the
late 1980's but as detailed in the statistical section at the rear of this report, total valuatioils ·in 1'991
increased more than $25 million. Improvements in the local economy have been in the area of
commercial d0Velopment, with significant increases in sales tax revenues to the municipality in recent
years. The job market in College Station continues to be strong. The Bryan-College Station area
has led the State with the lowest unemployment level for the past thirty five months.
MAJOR INITIATIVES
During this fiscal year, the City devoted significant attention to the infrastructure of the City. General
obligation bonds in the amount of $3,225,000 were issued in 1989 for several major street
construction projects. The City was awarded a grant totaling approximately $238,000 for intersection
signalization improvements. The City is also cooperating with the Texas State Department of
Highways in the construction of major traffic links crossing the Texas 6 By-Pass. The City has
purchased the required right-of-way for the planned overpass at Southwest Parkw ay, and the
extension of FM 2818 is currently being constructed. Utility relocation for these projects is the
responsibility of the City and has been completed. The City has also completed the construction of
the realignment of Emerald Parkway.
At the public election held in May, 1990, the electorate approved a one-half of one percent (1/2%)
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increase in the local sales tax rate. That rate increase provides the City with approximately
$2,000,000 on an annualized basis. As part of the City's fiscal 1991 budget, the City Council
approved the use of the majority of those funds for the reduction of utility rates charged to customers.
The second major category of use of funds was to finance an ongoing program for residential street
reconstruction. A priority listing of residential street renovation projects was developed to begin this
program, and the first three were completed in 1991 .
In May, 1990, the Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste
Management Agency (BVSWMA). That agency was formed to provide efficiencies of scale in the
joint operation of a single landfill. The City of College Station has been retained by BVSWMA to
operate the landfill on a contract basis. Equity in BVSWMA and a separate Landfill Fund have been
included in the City's financial statements with more complete-disclosure in the Notes to the Financial
Statements.
The first series of bonds used to finance the utility system projects was issued in December, 1990, in
the amount of $4,800,000, providing funding for engineering and the first phases of construction
expense. Electric projects included new transmission, substation, and distribution facilities. Sewer
projects started include upgrading the City's Carter Creek wastewater treatment plant to comply with
new EPA and Texas Water Commission treatment guidelines and several sewer line upgrading
projects.
Long Term. During fiscal 1990, the City entered into a contract with the Texas Municipal Power
Agency (TMPA) cities. The City will begin receiving power under this contract on December 30,
1991. Under the terms of the contract, the City will be a total requirements customer and will have
the opportunity to become a full partner in the TMPA when TMPA needs to expand its power
generating facilities.
TMPA was created in July, 1975, by concurrent ordinances of the Texas Cities of Bryan, Denton,
Garland, and Gr eenville pursuant to the Acts of the 63rd and 64th Legislature of Texas. Under
provisions of the Act, TMPA is a separate municipal corporation. In September, 1976, TMPA entered
into identical power sales contracts with each of the cities for the purpose of obtaining the economic
advantages of jointly financing, constructing and operating large electric generating units and related
facilities to supply the cities' future electric needs. TMPA operates the Gibbons Creek Steam Electric
Station, a lignite-fueled generating plant located in Grimes County, Texas, with a net generating
capacity of 405 MW. The plant began commercial operation October 1, 1983.
The City has developed a three-year capital construction program for the electric, water, and sewer
utilities. Total investment in the utility system over this period of time will be approximately $23.8
million, financed with the use of available funds on hand and the issuance of $15.3 million in utility
revenue bonds. A three-year capital improvements budget was approved by the City Council as part
of their deliberation on the fiscal 1991 budget.
A special election was held in December, 1990 for approval of General Obligation Bonds. The
electorate authorized the issuance of $4,500,000 in bonds for street and sidewalk construction and
$1,000,000 in bonds for park development. In December, 1991, $3,500,000 of these bonds were
issued for street and parks projects that were targeted for construction in 1992 and 1993. Other
projects are expected to be constructed in subsequent years.
The City will begin construction of the first phase of the Wolfpen Creek Corridor project in 1992. The
development of the masterplan for. this project began in 1988 and will include lakes, trails, an
amphitheater, botanical gardens, and various public-private ventures .
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FINANCIAL INFORMATION
The City is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the City are protected from loss, theft or misuse and to ensure that
adequate accounting data is compiled to allow for the preparation of financial statements in
conformity with generally accepted accounting principles. The internal control structure is designed
to provide reasonable, but not absolute, assurance that these objectives are met. The concept of
reasonable assurance recognizes that: (1 )' the cost of a control should not exceed the benefits likely
to be derived; and (2) the valuation of costs and benefats requires estimates and judgments by
management.
Single Audit. The City receives federal financial assistance and is responsible for ensuring that an
adequate internal control structure is in place to ensure compliance with applicable laws and
regulations related to those programs. This internal control structure is subject to periodic evaluation
by m�gement.
Tests are made to determine the adequacy of the internal control structur e, including that portion
related to federal financial assistance programs, as well as to determine that the City has complied
with applicable laws and regulations. The results of the City's single audit for the fascal year ended
September 30, 1991 • provided no significant violations of applicable laws or regulations relating to
federal financial assistance programs of the City.
Budgetary Controls. The City maintains a system of budgetary controls. The objective of these
budgetary controls is to ensure compliance with legal provisions embodied in the annual budget
appropriations ordinance approved by the City Council. Activities of the General Fund, Debt Service
Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal
Service Funds are included in the budget appropriations ordinance. The level of budgetary control,
that is the level at which expenditures cannot legally exceed appropriations, is established by division
and major activity level within an individual fund. For example, expenditures cannot exceed amounts
budgeted for the control areas of personnel services supplies, services, and capital outlay within 8Irf
division budget of the General Fund. The City's Budget Office monitors expenditure activity on a
monthly basis against budgeted amounts and reports significant variances to the City Manager. The
City continues to meet its responsibility for sound financial management.
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General Government Functions. The following schedule presents a summary of General Fund and
Debt Service Fund revenues and other various financing sources for the fiscal year ended September
30, 1991. Comparisons to the previous fascal year have been included.
Fiscal Year Percent of Fiscal Year I ncrease
Revenue Source Ended �30£91 Total Ended 9l30l90 (Decrease)
General Fu nd Property Tax $1,482,577 8.72°A> $ 1,774,601 $ (292,024)
Sales and Mixed Drink Tax 6,523,709 38.39 4,097,742 2,425,967
Franchise Tax 328,524 1.93 335,940 (7,416)
Licenses and Permits 116,574 .69 94,691 21,883
Fines and Penalties 518,357 3.05 -536,155 (17,798)
Charges for Services 540,096 3.18 573,748 {33,652)
Transfer from Enterprise
Funds in Lieu of Taxes 3,772,060 22.20 4,701,449 (929,389)
Miscellaneous Revenues 553,079 3.25 693,154 {140,075)
Other Financing Resources 121 ,895 .72 227,930 (1 06,035)
Debt Service Property Tax 3,037,368 17.87 2,716,367 321,001
Total Revenues and Other
Financing Sources $ 16,994,239 100.00% $15,751,777 $1,242,462
The most significant increase in actual revenue sources during 1991 was the increase in sales tax
due to the increase in the tax rate. After a 7.12% increase in fiscal 1990 over fiscal 1989, revenue
was up in fiscal 1991 by 60.4% over 1990. Most of that increase was due to the change in the tax
rate, but sales growth was approximately 8.5%. These numbers reflect the continued strength in the
commercial sector of the local economy. The decrease in the transfer in lieu of taxes from the
enterprise funds was a planned use of a portion of the additional sales tax. Also during 1991, the
City changed the method of recording sales tax from the cash basis to ac cruing for sales tax remitted
by the state to the City in October. The accounting change resulted in an accrual of sales tax
revenues of $570, 160. On a continuing basis, property tax collections were up slightly in fiscal 1991
when looking at the combined general fund and debt service fund. The small increase was the result
of additional efforts relating to the collection of delinquent taxes.
REVENUES BY SOURCE
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1991
$16,994,236
22.20°k
Transfer in-lieu-of
taxes
Other
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26.59%
Property Tax
The following schedule presents a summary of General Fund and Debt Service Fund expenditures
for the fiscal year ended September 30, 1991. As with the revenue summary, comparisons to the
previous fiscal year have been included.
Fiscal Year Percent of Fiscal Year Increase
Function Ended 9l30l91 Total Ended 9l30l90 (Decrease)
Current:
General Government $ 4,723,549 26.48% $ 4,617,138 $ 106,411
Police 3,491,656 19.57 3,363,665 127,991
Fire 2,833,455 15.88 2,780,466 52,989
Public Services 1,940,697 10.88 1,502,988 437,709
Parks and Recreation 2,269,977 12 . .72 2,428,196 (158,219)
Less: Reimbursed
Administrative Costs (2,415,356) (13.54) (2,276,465) (138,891)
Debt Service:
Principal 2,206,493 12.37 1,917,289 289,204
· Interest and Fiscal Charges 1,464,946 8.22 1,505,414 (40,468)
Capital Outlay 602,976 3.38 345,317 257,659
Other Financing Uses 720,546 4.04 200,000 520,546
Total Expenditures $17,838,939 100. 00°.k $16,384,008 $1,454,931
The largest percentage increase in operating expenditures was in Public Services, caused by the
significant emphasis on reconstruction of a number of residential streets. Increases in capital outlay
expenditures reflect heavy expenditures in the replacement of fire and ambulance vehicles.
EXPENDITURES BY FUNCTION
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1991
$17,838,939
Other Financing
Capital OUtlay 4.04%
12.94% General
Government (Net of
Reimbursement)
20.58%
Debt Service
Parks and
Recreation 12.72%
3.38%
1 0.88%
Public Service
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35.46%
Public Safety
General Fund Balance. The unrestricted fund balance of the General Fund increase d by $207,936 in
1991. This 9.4% increase provides the City with a total fund balance which is equivalent to 65
working days of expenditures. That fund balance is viewed as a reasonable and prudent reserve
under the City Council policy on reserve levels.
Property taxes received during flSCal year 1991 were based on a tax levy of 40 cents per $100 of
assessed valuation. Under Texas state statues, assessed valuation represents 100% of market
value. The total assessed valuation of $1,101,479,522 represents a 1.5% decrease from fiscal year
1990. The decline was caused by valuation price downs on commercial property exceeding value of
new residential construction and properties purchased by Texas A & M University and removed from
taxable status. Distribution of property tax rates tor the last five years is as follows:
puroose
General Fund
Debt Service Fund
�
$.1325
.267 5
1990
$.1600
.2400
1989
$.1400
.2400
1988
$.0900
.2900
1987
$.0200
.3600
Utility Funds. The City of College Station operates electric, water, sewer, and solid waste services for
the benefit of the citizens. The electric utility presently purchases 100% of its electric power from
Gulf States Utility under a contract valid through 1991. The City is served through three 138 t<:V A
transmission lines tied to a ring bus at the City switching station. The City will begin purchasing
power from the Texas Municipal Power Agency cities on December 30, 1991.
Since 1981, the City has had the capability to produce and deliver 100% of its water needs through
development of its own water well and aquaduct system. This system includes four wells with a
combined capacity of 17 million gallons per day, and a delivery system of 14 miles of 30-inch
diameter pipeline with two pumping stations.
Sewer treatment is provided to the community through two wastewater treatment plants. The Uck
Creek plant was completed and came on-line during 1988. The two plants have a combined
treatment capacity of 9.4 million gallons per day as compared to average current daily demand of 6
million gallons per day.
Solid waste collection services are provided to the citizens through a combination of residential
curbside pick-up and commercial dumpster services .
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Summary financial information of the combined utility enterprise operations for the fiscal year ended
September 30, 1991, with comparison to the previous fiscal year, is as follows:
Fiscal Year Fiscal Year
Operating Revenues: l;nded aL30£91 Eade� a£30!90
Electric $26,554,630 $28,599,828
Water 4,702,612 4,679,593
Sewer 3,785,002 3,718,541
Solid Waste Collection 1,795,247 1,854,505
Other 538,396 110,456
Operating Expenses:
Wholesale Purchased Power 19,072,974 18,715,821
Salaries and Benefits 3,807,573 3,527,525
Supplies, Maintenance and Services 4,120,041 3,919,110
Reimbursed Administrative 1,593,365 1,713,818
Depreciation 2,126,498 2,129,475
Other 234,586 115,394
Nonoperating Revenues (Expenses):
Interest Earnings 1,748,132 1,559,763
Interest Expense (2,445,468) (2,488,517)
Other, Net 581,037 746,877
Transfer to General Fund In Lieu of Taxes (3,821,539) (4,701,449)
Net Income $2,483,012 $3,958,454
Utility Billing Fund. The Utility Billing Fund, financed with user charges from the utility operating
funds, was authorized in the 1989 budget. Formerly, this activity was accounted for as part of the
General Fund. Utility billing is responsible for meter reading, billing, and collections for approximately
19,000 electric, water, sewer and solid waste collection accounts. The net loss of $39,360 recorded
for the fiscal year ended September 30, 1991, can be attributed to $90, 179 in depreciation expense
recorded during the year.
Employee Benefits Fund. The City of College Station has a self-insured employee benefits plan
providing medical and dental insurance to employees and their families. The City annually purchases
both specific and aggregate stop�loss insurance to protect the financial integrity of the plan. The plan
is funded through monthly premiums of $11 o paid by operating departments for each employee and
$150 monthly paid by employees electing dependent coverage. During fiscal 1991, the plan had a
net loss of $45,334, caused by escalating medical costs. Cost containment measures continue to be
implemented as well as increase� in the monthly premiums that went into effect in October, 1991.
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Debt Administration. As of September 30, 1991, the City had a total of $19,834,080 In General
Obligation Bonds and Certificates of Obligation relating to Governmental Fund types. That debt,
equal to $378 per capita, is serviced by revenues from the local property tax. Under current state
statutes, the City's ability to increase the mill levy for property taxation is subject to a maximum cap
of $2.50 per $100 valuation. The Utility Fund has an additional $26,937,247 in total debt serviced
through utility charges. ·
Cash Management. All investment activity of the City is handled in accordance with Resolution 4-12-
90-5.5, authorizing and implementing the City of College Station Investment Policy. The Investment
Policy, established as required by state law and in conformity with state investment statutes, ensures
the safety of all funds entrusted to the City, ensures the availability of those funds for the payment of
all necessary obligations of the City, and provides for the investment of funds in interest-bearing
securities. Safety of the principal invested is always the primary concern.
Effective October 1, 1988, the City entered into a three year agreement with NCNB -Texas National
Bank, A&M Branch, separating investments from traditional banking services. The City currently
invests tunds in the full range of investments allowable under state law. Accounts have been
established with major brokerages for the purchase and sale of U.S. Government obligations and
Master Repurchase Agreements have been entered into by the City. All purchases and sales of
securities are delivery-versus-payment through a safekeeping account at the City's third-party bank.
As of September 30, 1991, the City's investment portfolio consisted of the following:
Bank Demand Accounts
State Investment Pool
Insured Certificates of Deposit
U.S. Government Obligations
Government Agency Notes
TOTAL
$ (56,018)
4,681,812
50,000
13,760,321
9,612,663
$28,048, 778
The City earned $2,550, 100 on an average investment balance of approximately $30.6 million, a rate
of return of 8.34%, for the year ended September 30, 1991. Compared to prior years' earnings and a
market benchmark, the City's investment yield was:
9.00%
8.50%
8.00%
7.50%
7.00%
6.50%
6.00%
5.50%
5.00%
8.77%
1989
Acutal
1989
10-Bill Index
jRATES OF RETURN I
1990
Actual
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1990
10-Bill Index
1991
Actual
1991
10-Bill Index
Investment results on the portfolio are compared to The Public Investor 10 bill index. This
hypothetical portfolio consists of ten treasury bills with an average maturity of 80 days. Every
Thursday a T-Bill matures and proceeds are reinvested alternately in three month and six month T
Bills. This rolling index provides a benchmark for evaluating risk-free cash management portfolios
w�th short-term liquidity needs for payroll and accounts payable.
In accordance with normal investment reporting, rates of return do not include unrealized capital
gains, that is, year-end market values higher than the original cost of a security held at the end of a
fiscal year. If these unrealized capital gains of $1, 106,355 were added to investment income, fiscal
1991 rate of return was approximately 11.95%.
Risk Management. The City's insurance programs are administered by the Risk Management area of
the Finance Department. The City participates in the Texas Political Subdivision pool for workers'
compensation claims. Property and liability claims are paid from a self-insurance reserve fund
carried to provide for claims of $25,000 or less with third party carriers providing for claims in excess
of that amount. Safety programs are coordinated on an ongoing basis from that office.
OTHER INFORMATION
I ndeoendent Audit. State statutes require an annual audit by independent certified public
accountants. The accounting firm of Deloitte & Touche has been retained by the City Council for this
function. In addition to meeting the requirements set forth in state statutes, the audit also was
designed to meet the requirements of the federal Single Audit Act of 1984 and related OMB Circular
A-128. The independent auditors' report on the general purpose financial statements and combining,
individual fund and account group statements and schedules is included in the financial section of this
report. The auditors' reports related specifically to the single audit are issued separately.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its
Comprehensive Amual Financial Report for the fiscal year ended September 30, 1990. The
Certificate of Achievement is a prestigious national award recognizing conformance with the highest
standards for preparation of state and local government financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized comprehensive annual financial report, whose contents conform to
program standards. Such CAFR must satisfy both generally accepted accounting principles and
applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of College Station has
received a Certificate of Achievement nine of the last ten years. We believe our current report
continues to conform to the Certificate of Achievement program requirements, and we are submitting
it toGFOA.
- 12.
Acknowledgements. The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the Finance
Department. We would like to express our appreciation to all members of the department who
assisted and contributed to its preparation. We would also like to thank the Mayor and City Council
for their interest and support in planning and conducting the financial operations of the City in a
responsible and progressive manner. Finally, we would like to thank our auditors, Deloitte & Touche,
whose professional expertise and advice have resulted in continuing improvements in the quality of
the City's financial reporting.
Respectfully submitted,
Ron Ragland
City Manager
• 13.
Glem Schroeder
Executive Director
Fiscal and Human Resources
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of College Station,
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 1990
A Certificate of Achievement for Excellence in Financial
Reporting is Presented by the Government Financial Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFR's) achieve the highest
standards in government accounting
and financial reporting.
President
!���
·14·
I
APPOINTED BOARDS I I
I
EXECUTIVE DIRECTOR II FISCAL/HUMAN RESOURCES
I
FINANCE
BUOGET & EVALUATION
ACCOUNTING/PAYROLL
PURCHASING
HUMAN RESOURCES
RISK MANAGEMENT
MUNICIPAL COURT
CITIZENS OF COLLEGE STATION
-
I MAYOR AND
CITY COUNCIL
I I
MUNICIPAL JUDGE I CITY ATTORNEY
C !TY MANAGER I
I I
ASSISTANT CITY MANAGER II ASSISTANT CITY MANAGER II COfil4UNITY SERVICES GROUP OPERATIONS GRClJP
I I
POLICE PUBLIC UTILITIES
FIRE TECHNICAL SERVICES
DEVELOPMENT SERVICES ELECTRIC SERVICES
PUBLIC SERVICES WATER UTILITIES
FLEET SERVICES WASTEWATER UTILITIES
SOLID WASTE COLLECTION PARKS & RECREATION
LANDFILL OPERATION
- 15 -
I
CITY SECRETARY
I
EXECUTIVE DIRECTOR II MANAGEMENT SERVICES GROUP
I
PUBLIC RELATIONS/
MARKETING
MANAGMENT INFORMATION
UTILITY BILLING SERVICES
FACILITIES MAINTENANCE
ENERGY MANAGEMENT
LIBRARY
I
crry OF COLLEGE STATION. TEXAS
Elected Officials:
PRINCIPAL crrv OFFICIALS
SEPTEMBER 30, 1991
Mayor ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Larry J. Ringer
Council Membera •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Fred H. Brown
•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Ver non E.Schnelder
.•.......•••••..••.........•••.••••.....••....••••••••••.••••.••••••••••••••••••••••••••••••••••••••••••• James R. Gardner
••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Nancy Crouch
••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Dick Birdwell
•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Lynn R. Mcllhaney
City Administration:
City" Manager •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Ron Ragland
Assistant City Manager for
Community Services Group,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Thomas E. Brymer
Assistant City Manager for Operations Group,,,,,,,,,,,,,,,,,,,,� •••• ,,,, •••• John C. Woody
Executive Director for Management Services Group,,,, •• ,,,, •• ,,.,,.Unda S. Piwonka
Executive Director for Fiscal
and Human Resources Group ........................................................ Glenn Schroeder
Director of Development Servlces,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Elrey B. Ash
Fire Chief ••••••••••••••••••••••••.••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Richard S. Orange
Director of Parks and Recreation,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Stephen C. Beachy
Personnel Director ........................................................................ Karen N. Pavllnskl
Police Chlef.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,, ••••••••••• ,, •• ,,,,,,,, •• ,, •••••• ,,,,Mlchael L Strope
Director of Public Servlc_es,,,,,,,,,,,.,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,Joseph D. LaBeau
C ity Attorney ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, •• ,, •• ,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,Catherine Locke
City Secretary ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,, •• ,,,,,,,,,,,,,,.,,,,.,,,.,,,.,,,Connie L Hooks
·16 ·
FINANCIAL SECTION
-17-
-18-
Deloitte&
Touche
INDEPENDENT AUDITORS' REPORT
Mayor Larry Ringer and
Members of the City Council
of the City of College Station, Texas:
Suite 2300 Telephone: (713) 756-2000
333 Clay Street Facsimile: (713) 756-2001
Houston, Texas 77002-4196
We have audited the accompanying general purpose financial statements of the City of College Station, Texas
("City") as of September 30, 1991 and for the year then ended, listed in the foregoing table of contents. These
general purpose financial statements are the responsibility of the City's management. Our responsibility is to
express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting
the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating the overall
financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, such general purpose financial statements present fairly, in all material respects, the financial
position of the City at September 30, 1991, and the results of its operations and the cash flows of its proprietary
fund types for the year then ended in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements
taken as a whole. The combining and individual fund and account group financial statements and schedules
listed in the foregoing table of contents, which are also the responsibility of the City, are presented for the
purposes of additional analysis and are not a required part of the general purpose financial statements of the
City. Such supplemental information has been subjected to the auditing procedures applied in our audit of the
general purpose financial statements and, in our opinion, is fairly stated in all material respects when considered
in relation to the general purpose financial statements taken as a whole.
The accompanying statistical tables, listed in the foregoing table of contents, were not audited by us and,
accordingly, we express no opinion on them.
As discussed in Note 1 to the general purpose financial statements, the City changed its method of accounting
for sales tax revenue in 1991.
�Q_TIJ-U�
December 23, 1991
Member
DRilnternational -19-
-20-
- 21 -
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET--ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Assets and Other Debits
Assets:
Equity in Cash and Cash Equivalents (Note 2)
Equity in Investments (Note 2)
Receivables:
Accrued Interest
Grants
Letter of Credit
Accounts
Special Assessments
Delinquent Property Taxes (Note 3)
State Sales Tax (Note 1)
Notes and Loans (Note 4)
Other
Less Allowance for Uncollectible Accounts
Inventories
Prepaid Costs
Restricted Assets:
Equity in Cash and Cash Equivalents (Note 2)
Equity in Investments (Note 2)
Accrued Interest
Accounts
Note Receivable from Joint Venture (Note 13)
Equity in Joint venture (Note 13)
Deferred Charges, Net
Property and Equipment, Net (Note 5)
Other Debits:
Amount Available for Retirement of
Bonded Indebtedness
Amount to be Provided for:
Accrued Vacation Leave
Retirement of Bonded Indebtedness
Total Assets
General
$ 380,337
1'897' 132
40' 116
9,937
25,000
64,964
206,290
83,580
570, 160
3,073,800
79,657
(101,327)
122,885
13,092
13,785
118, 761
1,634
0
0
0
0
0
0
0
0
$6,599,803
-22 -
Governmental Fund Ty12es
Special Debt
Revenue Service
$ 148,314 $ 191,466
739,796 955,037
9,602 22 '261
83,553 0
25,425 0
1 ,507 0
0 0
0 244,274
0 0
179,842 625,000
0 0
(188) 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
$1, 187,851 $2,038,038
Capital
Projects
$ 670,738
3,345,665
76' 771
119,515
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$4,212,689
Proprietary Fund Types
Enterprise
$ 1,108,708
5,530,264
196,544
0
0
4,454,003
6,775
0
0
0
566,032
(641,151)
1,226,118
600
2,066,124
10,305,879
196' 994
293
909,137
631,260
314,666
57' 131'204
0
0
0
$84,003,450
Internal
Service
$ 96,322
480,450
11 '046
0
0
229
0
0
0
0
0
0
0
3,820
0
0
0
0
0
0
0
294 '581
0
0
0
$886,448
Account Groups
General
Fixed Assets
$ 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
48,682,594
0
0
0
$48,682,594
General Long
Term Debt
$ 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,150,418
538,917
18,683,662
$20,372,997
(Continued)
-23-
Totals
(Memorandum Only)
1991 1990
$ 2,595,885 $ 1,596,520
12,948,344 15,387' 721_
356,340 314' 061
213,005 107,406
50,425 25,000
4,520,703 5,755,428
213,065 237,306
327,854 394,728
570, 160 0
3,878,642 3,187,887
645,689 138,750
(742,666) (464,451)
1'349' 003 1,456,470
17,512 109 ,056
2,079,909 1'046, 457
10,424,640 10,086,068
198,628 206,090
293 25,425
909, 137 976,000
631 ,260 221,717
314,666 257' 140
106,108,379 99,931,994
1,150,418 1,540,743
538,917 460,190
18,683,662 19,374,830
$167,983,870 $162,372,536
CITY OF COLLEGE STATION. TEXAS
COMBINED BALANCE SHEET--ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
(Continued) .
Governaental Fund T�[!es
Special Debt
General Revenue Service
Liabilities, Equity and Ofher Credits
Liabilities:
Accounts Payable $ 210,332 $ 39, 105 $ 0
Retainage Payable 8, 109 16' 627 0
Refundable Deposits 1,814 11,305 0
Claias Payable 0 0 0
Obligation Under Capital
Lease--Current (Note 12) 0 0 0
Accrued Liabilities 235,424 3,582 18,346
Deferred Revenues--Foundation (Note 4) 2' 105,566 0 0
Unaaortized Discount (Note 4) 894,434 0 0
Other Deferred Revenues 433,901 179' 842 869,274
Liabilities Payable from
Restricted Assets:
Accounts Payable 0 0 0
Accrued Interest Payable 0 0 0
Retainage Payable 0 0 0
Re·fundable Deposits 0 0 0
Revenue Bonds (Note 6) .o 0 0
General Obligation Bonds (Note 6) 0 0 0
Certificates of Obligation (Note 6) 0 0 0
Long-Term Debt (Note 6):
Revenue Bonds 0 0 0
General Obligation Bonds 0 0 0
Certificates of Obligation 0 0 0
Obligation Under Capital Lease (Note 12) 0 0 0
Contractual Obligations 0 0 0
Accrued Vacation 0 0 0
Total Liabilities 3,889,580 250 I 461 887,620
Equity and Other credits:
Contrfbuted Capital 0 0 0
Investment in General Fixed Assets 0 0 0
Retained Earnings (Deficit):
Reserved 0 0 0
Unreserved 0 0 0
Fund Balances:
Reserved (Note 15) 236,784 1,450 1'150 ,418
Unreserved:
Designated for Subsequent
Years Expenditures 58' 152 341 ,686 0
Undesignated 2,415,287 594 254 0
Total Equity and Other Credits 2,710,223 937,390 1, 150 ,418
Total Liabilities, Equity and Other Credits $6,599,803 $1I1871851 $2,038,038
• 24.
Capital
Projects
$ 185' 611
35,516
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
221,127
0
0
0
0
155,784
2,952,868
882,910
3,991 ,562
$4,212,689
Proerietar:i Fund T:i(!es Account GrOU(!S Totals
(Memorandu111 Onl:il
Internal General General Long-
Entererise service Fixed Assets Ter111 Debt 1991 1990
$ 2,696,284 $199,649 $ 0 $ 0 $ 3,330,981 $ 2,721,904
0 0 0 0 60,252 121,314
975 0 0 0 14,094 11,929
0 339,837 0 0 339,837 501,226
413,651 0 0 0 413,651 378,848
240,008 16' 051 0 0 513,411 547' 145
0 0 0 0 2' 105' 566 1'954' 121
0 0 0 0 894,434 1'045' 879
35,402 0 0 0 1,518,419 922,229
282,531 0 0 0 282,531 0
369,541 0 0 0 369,541 369, 117
107,634 0 0 0 107,634 86,676
1,919, 104 0 0 0 1,919,104 1'923 '971
2,475,000 0 0 0 2,475,000 2,415,000
376,235 0 0 0 376,235 377,765
26,201 0 0 0 26' 201 26,200
21,730,000 0 0 0 21,730,000 19,405,000
2, 146,410 0 0 18,577,355 20,723,765 23' 187 ,235
183,401 0 0 131,725 315, 126 460,583
2,278,462 0 0 0 2,278,462 2,692,113
0 0 0 1,125,000 1,125,000 0
139 543 40 701 0 538,917 719 161 633,287
35,420,382 596,238 0 20,372,997 61 ,638,405 59,781 ,542
10,293,535 381,137 0 0 10,674,672 10,674,672
0 0 48,682,594 0 48,682,594 4,6' 007' 976
15,303,697 -0 0 0 15,303,697 8,910,098
22,985,836 (90,927) 0 0 22,894,909 26,914,703
0 0 0 0 1,544,436 1, 751,943
0 0 0 0 3,352,706 5,035,340
0 0 0 0 3,892,451 3,296,262
48,583,068 290,210 48,682,594 0 106,345,465 102,590,994
$84,003,450 $886,448 $48,682,594 $20,372,997 $167,983,870 $162,372,536
The notes to the financial statements are an integral part of this statement.
-25-
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Totals
(Memorandum Only)
Revenues:
Taxes
Licenses and Permits
Grants
Charges for Services
Fines, Forfeits, and Penalties
Special Assessments
Interest on Investments
Rents and Royalties
Loan Proceeds
Interest on Loans
Contributions
Other
Total Revenues
Expenditures:
Current:
General Government
Fiscal and Human Resources
Community Services:
Administration
Police
Fire
Parks
Development Services
Public Services
Management Services
Housing Rehabilitation
Reimbursed Administrative
Special Programs and Projects
Public Agency Funding
Economic Development
Interim Assistance
Planning
Clearance
Other
Capital Outlay
Debt Service:
Principal Retirement
Interest Payments
Fiscal Charges
Bond Issuance Costs
Total Expenditures
General
$ 8,334,810
116,574
17,915
540, 096
518,357
31,016
254,522
45,053
0
2,892
1,422
54 881
9,917,538
627,086
1,404, 127
108, 160
3,491,656
2,833,455
2, 269 '977
1, 149,666
1,940,697
1 ,258,472
0
(2,415,356)
13,461
123,083
0
0
0
0
39,494
602,976
0
0
0
0
13,446,954
S• ,005,305
0
607,270
0
213
0
71'877
53 ,686
8,581
7,656
0
11 472
1 ,766,060
0
0
0
0
0
0
0
0
0
256,997
358,231
169,929
545,621
4, 146
2, 119
0
42,240
192
23, 107
0
0
0
0
1,402,582
Debt
Service
$3, 037 ,368
0
0
0
0
0
145,378
0
0
0
0
0
3 > 182 I 746
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,206,493
1,454 ;260
10,686
0
3,671,439
(Continued)
-26 -
$
Capital
Projects
0
0
158,334
0
0
0
362, 081
0
0
0
50,000
990
571 ,405
0
0
0
0
0
0
0
0
0
0
149,519
0
0
0
0
0
0
32,575
2,343, 136
0
0
0
30,562
2,555,792
1991
$12,377,483
116,574
783,519
540,096
518,570
31,016
833,858
98,739
8,581
10,548
51,422
67,343
15,437,749
627 ,086
1,404,127
108, 160
3,491,656
2,833,455
2,269,977
1,149,666
1,940,697
1,258,472
256,997
(1,907,606)
183,390
668, 704
4, 146
2, 119
0
42,240
72,261
2,969,219
2,206,493
1,454,260
10,686
30,562
21,076,767
1990
$ 9,895,875
94,691
775,877
573, 748
536, 155
14,250
1,090,964
102,023
8,438
0
0
88 445
13, 180,466
627,522
1,274, 100
82, 746
3,363,665
2, 780,466
2,428, 196
1, 181,381
1,502,988
1,163,000
206,691
(1,827,860)
107,432
774,958
2,337
2,756
12,000
0
102,442
3,697,715
1,913,720
1,508,983
0
41 001
20 ,946' 239
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
(Continued)
Totals
(Memorandum Onl�l
Special Debt Capital
General Revenue Service Projects 1991 1990
Excess (Deficiency) of Revenues
Over (Under) Expenditures $(3,529,416) $ 363,478 $ (488,693) $(1,984,387) $(51639 I 018) $(7 I 765 I 773)
Other Financing Sources (Uses):
Proceeds from Long·Term Debt 0 0 0 500,000 500,000 3,242,428
Sale of General Fixed Assets 23,527 0 0 0 23,527 31,565
Operating Transfers In (Note 11) 3,772,060 0 98,368 294 ,000 4' 164 ,428 5,097,689
Operating Transfers Out (Note 11) 0 (169,889) 0 ( 173' 000) (342,889) (596' 240)
Other .Transfers (Note 11) (720,546) 299 164 0 421 ,382 0 0
Total Other Financing Sources (Uses) 3,075,041 129,275 98,368 1,042,382 4,345,066 7 I 7751442
Excess (Deficiency) of Revenues and
Other Financing Sources (Uses) Over
(Under) Expenditures and Other Uses (454,375) 492,753 (390,325) (942, 005) (1,293,952) 9,669
Fund Balances, October 1 3, 164,598 444 637 1 ,540, 743 4,933,567 10,083,545 10,073,876
Fund Balances, September 30 $2,710,223 $ 937,390 $1, 150,418 $ 3,991,562 $ 8,789,593 $ 10,083,545
The notes to the financial statements are an integral part of this statement.
-27-
Revenues:
Taxes
Licenses and Permils
Grants
Charges for Services
Fines, FO!feils, and P9nalties
Special Assessnents
Interest on l11'19Stmenls
Rentals
loan Proceeds
Interest on loans
Contributions
Other
Total revenues
Expenditures:
Current:
General government
Fiscal and Human Resources
Community Services:
Administration
Police
Fire
Parks
Development Serviees
Public Services
Management Services
Nondepartmental:
Housing Rehabililalion
Reimbursed Administrative
Special ProgramS/Projects
Public A1Jeooi Funding
Econmic Development
Interim Assistance
Clearanal
Subrecipient Projects
Other
Capital Outlay
Expected Expendtture Savings
Contingency Debt Selvice:
Principal
Interest and Fiscal Charges
Bond Issuance Cosls
Total Expenditures
Excess (Deficienc.y) rJ Revenues �
(Under) Expenditures
Other Financing Sources (Uses):
Proceeds from longTerm Debt Issuance
Operating Transfers In
Operating Transfers Out
Other T ranslers
Other
Total Other Financing Sources (Uses)
Excess (Deficienc.y) rJ Revenues �
(Under) Expenditures and Other
Financing Sources (Uses)
Fund Balances, October 1
Fund Balances, September 30
CITY OF COL.LEGE STATION. TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
General Fund Special Ae\ISnue Funds
Variance
FBYCnlble
8llllllll 6'IYd l\Jnfayorab!el 8llllllll �
$7,691,700 $8,334,810 $643,110 $780,000 $1,005,305
98,500 116,574 18,074 0 0
3.210 17,915 14,705 1,250,250 Sl7,'ll0
494,390 540,096 45,708 0 0
587,000 518,357 (68,643) 0 213
40,000 31,016 (8,984) 0 0
213,500 254,375 40,875 37,000 71,877
46,460 45,053 (1,407) 47,000 53,686
0 0 0 0 8,581
0 2,892 2,892 0 7,656
0 1,-422 1,-422 0 0
50,600 69,283 18,683 25,000 11,472
9,225,3Sl 9,931,793 706,433 2,139,250 1,766,060
642,512 627,200 15,312 0 0
1,429,952 1,404,m 25,825 0 0
112,296 108,160 4,136 0 0
3,702,078 3,491,656 210,-422 0 0
2,903,445 2,827,635 75,810 0 0
2,333,869 2,267,853 66,016 0 0
1,199,169 1,210,441 (11,272) 0 0
1,981,664 1,940,697 40,967 0 0
1,339,292 1,258,978 80,314 0 0
0 0 0 418,624 256,997
(2,490,791) (2,465,577) (25,214) 363,423 358,231
0 13,461 (13,461) 169,200 169,929
223,083 123,083 100,000 580,475 545,621
0 0 0 4,000 4,146
0 0 0 6,250 2,119
0 0 0 38,338 42,240
0 0 0 25,000 0
0 0 0 0 192
586,740 566,178 20,562 486,000 23,107
(728,840) 0 (728,840) 0 0
22,303 0 22,303 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
13,256,772 13,373,892 (117,120) 2,091,310 1,402,582
(4,031,412) (3,442,099) 589,313 47,940 363,478
0 0 0 0 0
3,772,060 3,772,060 0 0 0
0 0 0 (169,889) (169,889)
(629,446) (720,546) (91,100) 284,446 299,164
100,000 23,527 (76,473) 0 0
3,242,614 3,075,041 (167,573) 114,557 129,275
(788,798) (367,058) 421,740 162,497 492,753
2,093,506 3,164,598 1,071,092 298,763 444,637
$1,304,708 $2,797,540 $1,492,832 $461,260 $ 937,390
-28-
Variance
FBYCnlble
(l,!nlalioreblel
$225,305
0
(642.980)
0
213
0
34,877
6,686
8,581
7,656
0
(13,528)
(373,190)
0
0
0
0
0
0
0
0
0
161,627 I
5,192
(729)
34,854
(146)
4,131
(3,902)
25,000
(192)
462,893
0
0
0
0
0
688,728
315,538
0
0
0
14,718
0
14,718
330,256
145,874
$476,130
Deli SeMce Finl Capi1a1 P10jec1a Flnlls
Vlrillnce Vlrillnce
FIYORlille F-..cnble
limll � BJrtayqa!MI Bllilll � IUr4yprablol
$2.954,300 $3.037,388 $83,068 $ 0 $ 0 $ 0
0 0 0 0 0 0
0 0 0 500,000 -158,334 1341,868)
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
145,000 145,378 (822) 300,000 3112,081 82,081
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 100,000 50,000 (50,000)
0 0 0 0 990 990
3,100,300 3,182,746 82,446 800,000 571,405 (328,595)
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 150,340 1411,519 821
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 30,593 (30,593)
0 0 0 8,492,332 2,343,136 6,1411,196
0 0 0 0 0 0
0 0 0 259,068 1,982 257,086
2,607,920 2,610,458 (2 ,538) 0 0 0
1,841,221 1,609,418 231,803 0 0 0
0 0 0 0 30,562 (30,562)
4,+19,141 4,219,876 229,265 8,901,740 2,555,792 6,345,948
(1,348,841) (1,037,130) 311,711 (8,001, 7 40) (1,984,387) 6,017,353
0 5,475,000 500,000 (4,975,000)
646,770 646,805 35 127,000 294,000 167,000
0 0 0 (173,000) (173,000) 0
0 0 0 345,000 421,382 76,382
0 0 0 0 0 0
646,770 646,805 35 5,m,ooo 1,042,382 (4,731,618)
(702,071) (390,325) 311,746 (2,227,740) (942,005) 1,285,735
1,500,116 1,540,743 40,627 4,500,000 4,933,567 433,567
$ 798,045 $1,150,418 $352,373 $2,272,260 $3,991,562 $1,719,302
The notes to the financial statements are an integral part of this statement.
-29 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICIT) ALL PROPRIETARY FUND TYPES For the Fiscal Year Ended September 30, 1991 (With comparative totals for the fiscal year ended September 30, 1990)
Totals
(Me1orandum Only)
Enterprise
Operating Revenues:
Charges for Services $ 36,837 ,491
Premiums 0
Other 538,396
Total Operating Revenues 37,375,887
Operating Expenses:
Purchased Power (Note 8) 19,072,974
Salaries and Benefits 3,807,573
Supplies 310,667
Maintenance 570 I 717
Purchased Professional Services 1,319,535
Purchased Property Services 1t521I543
Other Purchased Services 397,579
Administration Fees 0
Claims 0
Premiums 0
Reimbursed Administrative 1I593 ,365
Depreciation and Amortization 2, 126,498
Other 234,586
Total Operating Expenses 30,955,037
Operating Income (Loss) 6,420,850
Nonoperating Revenues (Expenses):
Interest on Investments 1,671,315
Other Interest Earnings 76,817
Reimbursed Expenses 82,640
contributions 7,832
Gain on Asset Retirement 0
Earnings in Joint Venture (Note 13) 409,543
Interest Expense (2,445,468)
Other, Net 43 480
Total Nonoperating Revenues (Expenses) ( 153 I 841)
Income (Loss) Before Operating Transfers 6,267,009
(Continued)
-30-
$
Internal
Service
1,644,575
2,041,029
12,823
3,698,427
0
1,023,523
87,088
63,040
6,668
32,346
94,428
103,048
1,327,319
662 '591
314,241
91,772
3 725
3,809,789
( 111 I 362)
44,928
0
0
0
0
0
0
(5,231)
39 697
(71 ,665)
$
1991 1990
38,482,066 $ 40,036,697
2' 041'029 1,537 ,083
551 ,219 178,886
41,074,314 41,752,666
19,072,974 18,715,821
4,831,096 4,341,995
397,755 363,397
633,757 719,900
1,326,203 1,232,744
1 ,553 ,889 1,380,579
492,007 457,846
103,048 96,976
1,327,319 1,006,080
662,591 574,089
1,907,606 1,827,860
2,218,270 2,214,360
238,311 201 ,387
34,764,826 33 I 133 ,034
6,309,488 8,619,632
1, 716,243 1,592,215
76.,817 0
82,640 0
7,832 0
0 626,795
409 ,543 136,717
(2,445,468) (2,501,666)
38 249 (17 ,587)
(114I144) (163,526)
6 I 195,344 8,456, 106
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICIT) ALL PROPRIETARY FUND TYPES
For the Fiscal Year Ended September 30, 1991 (With comparative totals for the fiscal year ended September 30, 1990) (Continued)
Totals
(Me•orandum Onl�l
Operating Transfers In $
Operating Transfers Out
Total Operating Transfers In (Out)
Net Income (Loss)
Retained Earnings, October 1
Retained Earnings, September 30 $
Enterprise
0
(3,821 ,539)
(3,821,539)
2 ,445,470
35,844,063
38,289,533
$
$
Internal
Service
0
0
0
(71 ,665)
(19 I 262)
(90,927)
The notes to the financial statements are an integral part of this statement
• 31.
1991 1990
$ 0 $ 200,000
(3,821,539) (4,701 ,449)
(3,821,539) (4,501 ,449)
2,373,805 3,954,657
35,824,801 31,870,144
$ 38, 198, 606 $ 35,824,801
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
(With Comparative Totals for the Fiscal Year Ended September 30, 1990)
Totals
(Memorandum Only)
Enterprise Internal Service
Funds Funds 1991 1990
Cash Flows from Operating Activities:
Cash Received from Customers $37 ,958,884 $3,702,808 $41,661,692 $41,048,922
Cash Payments to Suppliers for Goods and
Services (24, 182,869) (2,503,971) (26 ,686,840) (26,398,619)
Cash Payments to Employees for Services (3,779,432) (1,018,683) (4,798, 115) (4,303,372)
Other 10, 157 0 10, 157 263,852
Net Cash Provided (Used) by Operating
Activities 10,006,740 180,154 10,186,894 10,610,783
Cash Flows from Noncapltal Financing Activities:
Operating Transfers In from (Out to) Other
Funds (3,821,539) 0 (3,821,539) (4,501,449)
Cash Received from Customer Prepayments 0 0 0 27,703
Cash Provided (Used) by Other Noncapital
Financing Activities 219,613 (3,407) 216,206 58,485
Net Cash Provided (Used) by Noncapital
Financing Activities (3,601,926) (3,407) (3,605,333) (4,415,261)
Cash Flows from Capital and Related Financing
Activities:
Acquisition and Construction of Capital
Assets (5,577,868) (106,227) (5,684,095) (2,072,572)
Proceeds • Sale of Capital Assets 15,000 0 15,000
Principal Paid on Revenue Bonds (2,415,000) 0 (2,415,000) (2,465,000)
Principal Paid on General Obfigation Bonds (377,765) 0 (377,765) (382,023)
Principal Paid on Certificates of Obligation (26,200) 0 (26,200) (26,200)
Principal Paid on Obligation Under Capital
Lease (378,849) 0 (378,849) (347,231)
Interest Paid on Revenue Bonds (2,086,420) 0 (2,086,420) (2,022,414)
Interest Paid on General Obligation Bonds (138,618) 0 (138,618) (157,917)
Interest Paid on Certificates of Obligation (28,296) 0 (28,296) (31,440)
Interest Paid on Obligation Under Capital
Lease (214, 151) 0 (214, 151) (245,769)
Proceeds from Revenue Bonds 4,800,000 0 4,800,000 0
Cash Received from Capital Grants 3,999 0 3,999 28,073
Cash Received from Special Assessments 0 0 0 719
Net Cash Used for Capital and Related
Financing Activities (6,424, 168) (106,227) (6,530,395) (7,721,774)
Cash Flows from Investing Activities:
Purchase of Investments (15,836, 144) (480,449) (16,316,593) (24,073,359)
Proceeds from Sale and Maturities of
Investments 15,723, 188 420,493 16, 143,681 21,937,791
Interest on Investments 1,675,818 42,130 1,717,948 1,545,503
Net Cash Used for Investing Activities 1,562,862 (17,826) 1,545,036 (590,065)
(Continued)
-32-
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
(With Comparative Totals for the Fiscal Year Ended September 30, 1990)
(Continued)
Net Increase (Decrease) in Cash
Cash and Cash Equivalents, October 1
Cash and Cash Equivalents, September 30
Reconciliation of Operating Income (Loss) to Net
Cash Provided (Used) by Operating ActMtles:
Operating Income (Loss)
Adjustments to Reconcile Operating Income
to Net Cash Provided (Used) by Operating
Activities:
Depreciation • Amortization
Provision for Uncollectible Accounts
Change In Assets and Liabilities:
Change in Accounts Receivable
Change in Joint Venture Receivable
Change in Other Receivables
Change in Inventory
Change in Prepaid Costs
Change in Accounts Payable
Change in Accrued Liabilities
Change in Due to Joint Venture
Change in Accrued Vacation
Total Adjustments
Net Cash Provided (Used) by Operating
Activities
Enterprise
Funds
$1,543,508
1,631,324
3,174,832
$6,420,850
2, 130,327
258,658
1,149,322
0
(566,032)
125,128
0
666,047
(44,435)
(135,772)
2,647
3,585,890
$10,006,740
The notes to the financial statements are an integral part of this statement.
-33-
Internal Service
Funds
$ 52,694
43,628
$ 96 ,322
$(111,362)
91 ,772
0
4,381
0
0
0
221,455
114,746
(145,337)
0
4,499
291,516
$180,154
Totals
(Memorandum Only)
1991
$1,596,202
1,674,952
3,271,154
$6,309,488
2,222,099
258,658
1,153,703
0
(566,032)
125,128
221,455
780,793
(189,772)
(135,772)
7,146
3,877,406
$10, 186,894
1990
$(2, 116,317)
3,791,269
$1,674,952
$8,619,632
2,214,360
58,504
(463,102)
(130,186)
0
(49,816)
32,098
(80,628)
233,550
135,772
40,599
1,991,151
$10,610,783
-34 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the City of College Ststk>n, Texas (•city•), have been prepared in conformity with
generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting
Standards Board (GASB) is the accepted stindard-setting body for establishing governmental accounting and
financial reporting principles. The more significart "the City's accOUl)tlng policies are described below.
A. REPORTING ENTITY
The financial reporting entity is defined as (1) the primary government and (2) those component units for which the
primary government is financially accountable. A primary government is financially accountable for the organizations
that make up its legal entity. It is also financially accountable for the legally separate organizations if its officials
appoint a voting majority of an organization's governing body and one or both of the following conditions are met: (a)
the primary government is able to impose its will on the component unit or (b) the primary government's relationship
with the component unit poses a real or potential financial benefit or burden for the primary government. Moreover,
financial accountability also is deemed to exist even in the absence Of simple •accountability• (i.e. the appointment of
a voting majority Of the organization's governing body) if the component unit is financially dependent upon the primary
government.
A primary government has the ability to impose its will on an organization if it can significantly influence the programs,
projects, or activities of, or level of services performed or provided by, the organization. A financial benefit or burden
relationship exists if the primary government (a) is entitled to the organization's resources; (b) is legally obligated or
has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c)
is obligated in some manner for t� debt of the organization.
If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt without
approval by the primary government, then it is deemed to be fiscally dependent on the primary government and is
included as a component unit.
Included within the reporting entity for the City is the Brazos Valley Solid Waste Management Agency. The Brazos
Valley Solid Waste Management Agency ("BVSWMA") was created May 8, 1990, by the Cities of Bryan and College
Station, Texas, to achieve economy of scale savings for the participants through joint ownership and use of regional
waste management facilities. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of
the City Manager and a staff person from each city. In addition, the Mayors of each city serve alternating two-year
terms on the Board, which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA
annual budget is first approved by the BVSWMA Board and then submitted for approval by both cities as a part of
their regular budget process.
Excluded from the reporting entity of the City is the College Station Economic Development Foundation. In 1981 the
College Station Industrial Development Foundation ("CSIDF") was created to encourage development of an industrial
park through the issuance of tax-exempt financing. In fiscal year 1986, the CSIDF was restructured as the College
Station Economic Development Foundation ("CSEDF") with the purpose of accumulating funds for the improvement
of commercial or industrial property in the City and buying and selling real property in College Station to promote the
public interest of the City. The CS EDF is administered by a separate board and is not subject to oversight by the
Mayor and City Council.
-35 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POUCIES-(Continued)
B. FUND ACCOUNTING
The City uses funds and account groups to report on its financial position and the results of operations. Fund
accounting is designed to demonstrate legal compliance and to aid fi�ial management by segregating transactions
related to certain government functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. Government resources are allocated to
and accounted for in individual funds based upon the purposes for which they are to be spent and the means by
which spending activities are controlled. An account group, on the other hand, is a financial reporting device
designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do
not directly affect net expendable available financial resources.
Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category is divided into
separate "fund types". The two broad fund categories used by the City in the accompanying financial statements are
governmental and proprietary. The separate fund types are as follows:
Governmental Fund Types
The General Fund is the general operating fund of the City and is used to account for all financial resources except
those required to be accounted for in another fund.
Special Revenue Funds are used. to account for the proceeds of specific revenue sources (other than major capital
projects).
The Debt Service Fund is used to account for the accumulation of resources for, and the payment of, general long
term debt principal, intereSt, and related costs.
Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of
major capital facilities (other than those financed by proprietary funds).
Proprietary Fund Types
Enterprise Funds are used to account for operations (a) that are financed and operated in a manner similar to private
business enterprises -where the intent of the governing body is that the costs (expenses, including depreciation) of
providing goods or services to the general public on a continuing basis are to be financed or recovered primarily
through user charges; or (b) where the governing body has decided that periodic determination of revenues earned,
expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
Internal Service Funds are used to account for the financing of goods or services provided by one department or
agency to other departments or agencies of the City, or to other governments, on a cost-reimbursement basis.
-36-
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POUCIES-(Continued)
The account groups used by the City in the accompanying financial statements are as follows:
General Fixed Assets Account Group -This account group is established to 8CCOlrt for all fixed assets of the City,
other than those accounted for in the proprietary funds.
General Long-Term Debt Account Group-This account group is established to 8CCOlrt for all long-term debt of the
City except that accounted for in the proprietary funds. General long-term debt of the City includes general obligation
bonds, certificates of obligations and accrued vacation leave.
C. BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurernert focus. All
governmental funds are accounted for using a current financial resources measurernert focus. With this
measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating
statements of these funds present increases and decreases in net current assets.
All proprietary funds are accounted for on a flow of economic resources measurement focus. With this measurement
focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet.
Fund equity is segregated into contributed capital and retained earnings components. Proprietary fund-type operating
statements present increases and decreases in net total assets.
The modified accrual basis of accounting is used by all governmental fund types. Under the modified accrual basis of
accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and
available). •Measurable• means the amount of the transaction can be determined and •available• means collectible
within the current period or soon enough thereafter to be used to pay liabilities of the current period.
Those revenues susceptible to accrual are property taxes, franchise taxes, interest revenue and charges for services.
Sales taxes collected and held by the State at year-end on behalf of the City are also recognized as revenue. Fines
and permits are not susceptible to accrual because generally they are not measurable until received in cash.
Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is
incurred. Exceptions to this general rule are the principal and interest on general long-term debt which are
recognized when due, and accrued vacation leave which is recognized when expected to be liquidated with
expendable available financial resources.
-37-
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POUCIES-(Continued)
All proprietary funds are accounted for using the accrual basis of accounting. Revenues in these funds are
recognized when they are earned, and expenses are recognized when they are incurred. Utility customers are billed
monthly on a cycle-billing basis with revenues recorded when customers are billed, except at year-end when unbilled
revenues are accrued.
D. POWE R COST RECOVERY
The City is allowed to recover purchased power costs as power cost act;ustments. This power cost recovery allows
for the pass-through of power costs to the customers and has no impact on net income. The amount of any ooder or
over recovered purchased power costs at year-end was not material.
E. BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for the fiscal
year commencing the following October 1. The operating budget includes proposed expenditures and the means of
financing them.
2) All budget requests are compiled by the Finance Department and presented with comparative and supporting
data to the Mayor and City Council for review.
3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments.
4) Prior to September 27, the budget is legally enacted through passage of an ordinance.
5) The City Council must approve all transfers of budgeted amounts between departments within any fund and
any revision that alters the total expenditure of any fund. An amount is also budgeted each year for contingencies
which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the
amount does not exceed $10,000. All other transfers must be approved by City Council. City Council may transfer
amounts among individual budget line items within major expenditure categories during the year, but no such transfer
may increase the overall total of the budget. Budgeted amounts as originally adopted were not significantly changed
by such transfers during the year.
6) The City Charter requires that a petition be signed by 100 registered voters of the City prior to City Council's
consideration of an ordinance amending upward the total of any fund of the city.
7) Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations
which have not been expended or lawfully encumbered lapse at the end of the budget year.
8) Formal budgetary integration is legally enacted and employed as a management control device during the
year for all funds.
-38 -
Cl!Y OE COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OE SIGNIFICANT ACCOUNTING POUCIES-(Continued)
The General Fund budget is adopted on a basis that differs from GAAP, as foll01Ns:
(a) The City does not include in General Fund budgetary amounts revenue or expenditure activity for the
Fireman's Relief Fund which is combined with the General Fund for reporting purposes.
(b) General Fund budgetary amounts do not include provisions for adjustments in inventory, the all01Nance for
uncollectible accounts receivable, or the capitalization of salaries for capital improvements projects.
Adjustments necessary to convert the General Fund revenues at September 30, 1991, on the. GAAP basis to the
budgetary basis are as foll01Ns:
Revenues and Other Financing Sources - GAAP basis
Reconciling Items:
Fireman's Relief Fund -Revenues
Other
Total Reconciling Items
Total Revenues and Other Financing Sources
-Budget (Non-GAAP Basis)
$13.713.125
(4,347)
18.602
14.255
$13.727.380
Adjustments necessary to convert the General Fund expenditures at September 30, 1991, on the GAAP basis to the
budgetary basis are as foll01Ns:
Expenditures and Other Financing Uses-GAAP Basis
Reconciling Items:
Prior Year Encumbrances
Fireman's Relief Fund Expenditures
Inventory Adjustment
Allowance for Uncollectible
Accounts (Adjustment)
Capitalized Salaries
Other
Total Reconciling Items
Total Expenditures and Other Financing Uses
-Budget (Non-GAAP Basis)
-39 -
$14.167.500
(75,271)
(3,039)
(14,768)
(18,604)
46,413
(7.793)
(73.062)
$14.094,438
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POUCIES-(Continued)
Budgets for the Special Revenue Funds, Debt Service Fund, and Capital Projects Funds are adopted on a basis
consistent with GAAP.
Budgets for the Enterprise Funds are adopted on a basis consistent-with GAAP, except for the following significant
items:
(a) Capital outlay is included in the budget as an expense item.
(b) Transfers to the Debt Service Fund for debt principal payments, relating to General Obligation Bonds and
Certificates of Obligation which are serviced by the Electric, Wat.er and Sewer Funds, are treated as expenses for
budgetary purposes. ·
(c) The budget considers principal payments for Utility Revenue Bonds as an expense item.
(d) Enterprise Fund budgetary amounts do not include provisions for adjustments in inventory or the allowance
for uncollectible accounts receivable.
(e) The City does not budget for depreciat.ion on Enterprise Fund property and equipment.
(f) Budgeted revenue amounts do not include a provision for revenue accruals.
The budget for the Internal Service Funds are adopted on a basis consistent with GAAP, except for the following
significant items:
(a) Capital outlay is included in the budget as an expense item.
(b) The City does not budget for depreciat.ion on Internal Service Funds fixed assets.
Budgetary comparisons presented in the report are on the aforementioned budgetary basis. Budgetary amounts are
as originally adopted, or as amended by the City Council. Individual amendments were not mat.erial in relation to the
original appropriat.ions which were amended.
-40 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POUCIES-(Continued)
F. Cash and Cash Equivalents
Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to known amounts
of cash; and (b) so near their maturity that they present insignificant risk of changes in value because of changes in
interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted
assets) include demand accounts, repurchase agreements, and government securities and agency notes with original
maturities of three months or less when purchased.
The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and
interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the
allocation is determined by calculating a ratio of each fund's equity in the pool to the total pool.
G. INVESTMENTS
Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of deposit and
investments in public funds investments pools (TexPooQ. Investments are stated at cost or amortized cost which
approximates market value.
State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the United States,
and fully collateralized repurchase agreements. The repurchase agreements must be purchased pursuant to a
master repurchase agreement which specifies that the transaction be held in a safekeeping account subject to the
control and custody of the City. Investments in security repurchase agreements may be made only with the City's
depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to
the Federal Reserve Bank of New York (•Primary Dealers•). All securities are purchased delivery-vs.-payment and
held in the City's name in a safekeeping account at First City National Bank of Houston.
Investments are made in accordance with the City's Investment Policy which was adopted by the City Council on April
12, 1990. This policy is applicable to all City funds and permits investment in obligations of the U.S. Government or
its agencies, repurchase agreements made in compliance with State of Texas Statutes, time certificates of deposit or
savings accounts in state or national banks located within the State of Texas, public funds investment pools, and
money market mutual funds. This policy designates the Director of Finance as the City's Investment Officer with
whom responsibility and authority for investment transactions reside.
The City also uses a pooling method to account for investments. Equity in investments and interest income from the
investment pool is allocated to the participating funds on a monthly basis and is determined by calculating a ratio of
each fund's equity in the investment pool to the total pool.
-41 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Continued)
H. INVENTORY
Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of
governmental fund type and proprietary fund inventories are record�d as expenditures/expenses when consumed
rather than when purchased.
I. PREPAID COSTS
Payments made to vendors for services that will benefit periods beyond September 30, 1991, are recorded as prepaid
costs.
J. RESTRICTED ASSETS
In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their repayment, are
classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. In
addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the
customer and is not available for operations. In the General Fund, restricted assets are comprised of Municipal Court
cash bonds, cemetery perpetual care funds and fireman's relief funds, all of which are not available for operations.
K. INVESTMENT IN JOINT VENTURE
The Proprietary Fund's investment in joint venture is recorded using the equity method of accounting. Required
disclosures concerning the joint venture are presented in Note 13.
L. FIXED ASSETS
General fixed assets have been acquired for general government purposes. Asset purchases are recorded as
expenditures in the governmental fund types and capitalized in the General Fixed Assets Account Group at cost
where historical records are available and at an estimated historical cost where no historical records exist. Donated
fixed assets are valued at their estimated fair market value. Public domain fixed assets consisting of improvements
other than buildings are also included in the General Fixed Assets Account Group.
No depreciation has been provided on general fixed assets, nor has interest been capitalized.
Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the historical cost
of acquisition, construction or, with respect to contributions of construction from third parties (principally developers),
at fair market value. In accordance with Financial Accounting Standards Board Statement No. 71, interest is not
capitalized during construction because interest is recovered currently in the City's established rate.
-42-
CITY OF COLL EGE STATION. TEXAS
NOT ES TO GENERAL PURPO SE FINANCI AL STAT EMENTS
FOR THE FI SCAL YEAR EN DED SEPTE MBER 30, 1991
1. SU MMARY OF SIGNIFICANT ACCOUNTING POUCI E S-(Continuecl)
Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are
capitalized.
Depreciation is recorded in the above funds on a straight-line basis ""�the following estimated se rvice lives:
Utility Systems
Buildings and lmpr01ements
Equipment
M. CO MPENSAT ED ABSENCES
25-40years
5-SO years
3-10years
Employees are credited with vacation at rates of 1 o to 15 clays per year, depending upon length of serv ice. CarryO/er
of unused vacation time from one year to the next is allowed for a maximum of two years. Upon termination, the
respective employees are paid for any accrued vacation not taken (up to the two-year maximum). Accumulated
vacation leave that is expected to be liquidated with expendable available fi nancial resources is reported as an
expenditure and a liability of the General Fund. Amounts of accumulated vacation leave that are not expected to be
liquidated with expendable available fi nancial resources are reported in the General Long-Term Debt Account Group.
Employees are credited with si ck leave at the rate of one day per month and are allowed to accumulate up to 120
days. Payment for unused accumulated si ck leave is not made to employees by the City and, accordingly, no liability
has been recorded in the financial st atements.
N. LON G-TER M OB LIGATIONS
Long-term debt is recognized as a liabllity of a governmental fund when due or when resources have been
accumulated in the Debt Service Fund for payment early in the following year. For other long-term obligations, only
that portion expected to be financed from expendable available financial resources is reported as a fund liability of a
governmental fund. The remaining portions of su ch obligations are reported in the General Long-Term Debt Account
Group.
Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in those funds.
All other unmatured long-term indebtedness of the City is accounted for in the General Long-Term Debt Account
Group.
0.ENCUMBRANC ES
Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of
monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of
formal budgetary integration in the governmental fund types. Encumbrances outstanding at year end are reported as
reservations of fund balances si nce they do not constitute expenditures or liabilities in the general purpose financial
statements.
-43-
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
1. SUMMARY OF SIGNIFICANT ACCOUNTING POUCIES-(Continued)
P. FUND EQUITY
Contributed capital is recorded in proprietary funds that have received_ capital grants or contributions from developers,
customers or other funds. Reserved balances represent those portions of fund equity not appropriable for
expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for
future use of financial resources.
Q. BOND DISCOUNTS/ISSUANCE COSTS
In governmental fund types, bond discounts and issuance costs are recognized as an expenditure in the current
period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized over the term of the
bonds using the straight-line method. Bond discounts are presented as a reduction of the face amount of bonds
payable, and issuance costs are recorded as deferred charges.
R. INTERFUND TRANSACTIONS
Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute
reimbursements to a fund for expenditures/expenses initially made from that fund which are properly applicable to
another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of
expenditures/expenses in the fund that is reimbursed. lnterfund transactions other than quasi-external transactions
and reimbursements are reported as operating transfers.
·
S. STATEMENTS OF CASH FLOWS
The City has elected to use the direct method in presenting the Statements of Cash Flows for each of the Proprietary
and Internal Service Funds.
T. MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the. General Purpose Financial Statements are captioned "Memorandum Only" to indicate that they
are presented only to facilitate financial analysis. Data in these columns does not present financial position, results of
operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data
comparable to a consolidation. lnterfund eliminations have not been made in the aggregation of this data.
U. COMPARATIVE PATA
Comparative total data for the prior year have been presented in the accompanying financial statements in order to
provide an understanding of changes in the City's financial position and operations. However, comparative data have
not been presented in all statements because their inclusion would make certain statements unduly complex and
difficult to understand.
V. ACCOUNTING CHANGE
During 1991, the City changed the method of recording sales taxes from the cash basis to accruing for sales tax
remitted by the state to the City in October. As these amounts are available to pay liabilities of the current period, the
change is appropriate under the modified accrual basis of accounting. The accounting change resulted in an accrual
of sales tax revenues in the amount of $570, 160.
-44 -
CITY OF COLLEGE STATION. TE)(AS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
2. DEPOSITS AND INVESTMENTS
At year-end, the carrying amount of the City's cash and time deposits was ($56,018), and the bank balance was
$465,334. The City also had investments in the state investment pool amounting to $4,681,812, and a $50,000
certificate of deposit committed for cemetery perpetual care. Balance sheet amounts for unrestricted and restricted
cash and cash equivalents at September 30, 1991, are as follows:
Unrestricted cash and cash equivalents
Restricted cash and cash equivalents
$ 2,595,885
2.079.909
$ 4.§75.794
The bank balance and certificate of deposit were entirety covered by federal depository insurance or by pledged
collateral held by the City's third-party custodian in the City's name. The state investment pool represents short term
investments in a pool managed by another government for which risk categorization is not appropriate because the
City's investment is not evidenced by securities that exist in physical or book entry form.
The City's investments at September 30, 1991, are shown below. The carrying amount is the cost at date of
purchase and approximates market value, except for U.S. Government Obligations, and Government Agency Notes,
where market values may be independently obtained:
Carrying Market
Amount Value
U.S. Government Obligations $ 13,760,321 $ 14,869,858
Government Agency Notes 9,612,663 9,835,125
Total Investments $ 2313721984 $ 24.7041983
All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S. Government
Securities and are held by its agent in the City's name (Category One credit risk).
3. PROPERTY TAXES
Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied and
payable on October 1. The Brazos County Tax Office bills and collects property taxes for the City. City property tax
revenues are recognized when levied to the extent that they are collected in the current year. The balance is
reported as deferred revenues. Taxes become delinquent February 1 of the following year and are subject to interest
and penalty charges.
The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general
governmental services and for the payment of principal and interest on general long-term debt. The combined current
tax rate to finance general government services including debt service for the year ended September 30, 1991, was
$.40 per $1 oo of assessed valuation.
The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of property
for all taxing units in Brazos County. The Appraisal District is required to assess property at 100% of its appraised
value. Real property must be reappraised at least every four years. The City may, at its own
-45 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
3. PROPERTY TAXES-(Continued)
expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action.
Under this system if the rate, excluding tax rates fOf bonds and other contractual obligations adjusted fOf new
improvements, exceeds the rate for the previous ye&1 by more than 8%, qualified voters of the City may petition for
an election to determine whether to limit the tax rate to no more than 8% above the tax rate of the previous year.
4. NOTES RECEIVABLE
General Fund:
During 1986, the City sold land valued at $943,894 to the CSEDF (see Note 1). In exchange for this rand, the City
received a $3,000,000 noninterest-bearing promissory note to be repaid at face value in ten years or when the
CSEDF sells the land, whichever comes first. In addition, the CSEDF has agreed to share profits with the City related
to the eventual sale of the land by the CSEDF and to comply with certain financial covenants and legal restrictions.
On October 1 , 1991, the Bryan-College Station Economic Development Corporation was formed to promote
economic development within the two cities. As a result, on October 15, 1991, the CSEDF approved a resolution
dissolving the CSEDF. During fiscal year 1992, ownership of the land will be transferred to the City.
During 1991, the City sold a roller valued at $73,800 to the Brazos Valley Solid Waste Management Agency
("BVSWMA ") in exchange for a promissory note to be repaid in semi-annual installments over a period of six years at
8% (see Note 13).
Special Revenue Funds:
In 1988, the City initiated a Community Development Loan Program which provides loans to eligible applicants from
Community Development Block Grant funds. The $179,842 balance in the Special Revenue Funds represents the
outstanding principal for these loans at September 30, 1991.
Debt Service Fund:
During 1991, the City also loaned BVSWMA $625,000 for the purchase of equipment in exchange for an eight year
6% note to be repaid in semi-annual installments (see note 13) .
• 46.
5. FIXED ASSETS
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
A summary of changes in general fixed assets for the year ended September 30, 1991, is as follows:
Additions
Beginning and
Balance Transfers In
Land $ 4,999,926 $ 89,112
Buildings and Building
Improvements 11,448,305 1,583,269
Improvements 12,390,473 1,712,946
Machinery, Tools and
Equipment 8,981,715 1,346,210
Parks System 5,761,583 65,361
Construction in
Progress 2.425.974 2.204.117
Total $ 46.007.976 $ 7.001.015
Retirements
and
Transfers Out
$ 0
0
0
327,114
0
3.999.283
$ 4.326.397
E ndi ng
Balance
$ 5,089,038
13,031,574.
14,103,419
10,000,811
5,826,944
630.808
$ 48.682.594
A summary of proprietary fund type property and equipment at September 30, 1991, is as follows:
Combined
Utility Solid Waste Utility Billing Landfill
Fund Fund Fund Fund Total
Electric System $10,452,451 $ 0 $ 0 $ 0 $ 10,452,451
Weier System 26,849,614 0 0 0 26,849,614
Sewer System 18,774,351 0 0 0 18,774,351
Machinery & Equipment 3,363,935 1,294,376 522,598 18,765 5,199,674
Buildings and Improvements 6,999,939 0 0 0 6,999,939
Land 1,648,197 0 0 0 1,648,197
Construction in Progress 6,614,936 0 0 0 6,614,936
Total 74,703,423 1,294,376 522,598 18,765 76,539,162
Less Accumulmed
Depreciation (17,908,408) (958,187) (245,071) (1,711) (19, 113,377)
Net $ 56,795,015 $336,189 $ 277,527 $17,054 $ 57,425,785
• 47.
6.
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
LONG-TERM DEBT
The following is a summary of long-term debt transactions for the year ended September 30, 1991 :
Beginning Incurred/-Ending
Balance Issued Matured Balance
Governmental Fund T�oes
General Obligation Bonds $ 20,664,590 $ 0 $ 2,087,235 $ 18,577,355
Certificates of Obligation 250,983 119,258 131,725
Contractual Obligations 0 1,125,000 1,125,000
Accrued Vacation Leave 460,190 532,455 453,728 538,917
Subtotal 21.375,763 1,657,455 2,660,221 20.372,997
Progrietaiy Fund T�()eS
Utility Revenue Bonds 21,820,000 4,800,000 2,415,000 24,205,000
General Obligation Bonds
Serviced by Utility Revenues 2,900,410 0 377,765 2,522,645
Certificates of Obligation
Serviced by Utility Revenues 235,800 0 26,198 209,602
Accrued Vacation Leave:
Electric Fund 61,241 63,778 58,451 66,568
Water Fund 25,557 39,162 40,709 24,010
Sewer Fund 29,048 35,484 33,846 30,686
Solid Waste Fund 21,050 27,447 30,218 18,279
Landfill Fund 6,950 10,294 7,724 9,520
Utility Billing Collection Fund 29,251 34,471 32,541 31,181
Obligations Under Capital
Lease-(Note 12) 3,070,961 378,848 2,692,113
Subtotal 28.200,268 5,010,636 3.401,300 29.809,604
Total Long-Term Debt $ 4915761031 m 616681091 m 610611521 m 5011821601
- 48 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
6. LONG-TERM DEBT-(Continued)
Long-term debt at September 30, 1991, consisted primarily of bonds maturing serially and is summarized as follows:
General Obligation Bonds:
19681ssue
19761ssue
19781 Issue
1978 II Issue
1982 Series II Issue
1984 Issue
1987 Refunding Issue
1988 Refunding Issue
1989 Issue
Subtotal
Certificates of Obligation:
Ladder Truck
C of C Building
Subtotal
Contractual Obligation, Series 1991
Utility Revenue Bonds:
1985 Refunding Issue
1990 Issue
Subtotal
General Obligation Bonds
Serviced by Utility Revenues:
1976 Issue
19781 Issue
1987 Refunding Issue
Subtotal
Certificates of Obligation Serviced by
Utility Revenues:
Utility Service Center
Total
Interest
Rates(%)
4.40 -6.00
4.00 -6.00
4.70 -6.00
5.15 -5.80
9.00 -11.00
9.50 -11.00
4.50 -7.70
6.15 -8.15
6.50 -8.50
SOo....b of Prime
57.5% of Prime
6.00%
6.00-9.50
6.50-8.50
4.00-6.00
4.70-6.00
4.50-7.70
12.00
-49-
Series
Matures
1995
1997
1998
1999
1 993
1995
2004
1996
2005
1993
1992
1 992
2001
2006
1997
1998
2004
1999
Principal
Balance
$ 145,000
450,000
225,000
1,220,000
875,000
1,800,000
8,537,355
2,300,000
3.025.000
18.577.355
86,539
45.186
131.725
1.125.000
1�,405,000
4.800.000
24.205.000
1,350,000
1,025,000
147.645
2.522.645
209.602
$46, 771,327
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
6. LONG-TERM DEBT-(Continued)
Debt service requirements to maturity for all bonds are summarized as fella.vs:
Year
1992
1993
1994
1995
1996
1997-2001
2002-2006
Total
Year
1992
1993
1994
1995
1996
1997-2001
2002-2006
Total
Year
1992
1993
1994
1995
1996
1997-2001
2002-2006
Total
General
Obligation Bonds
Principal
$2,098,765
1,889,205
1,761,045
1,631,130
2,833,735
6,106,935
2.256.540
$ 18.577.355
Interest
1,253,370
1,094,160
954,335
828,667
674,599
1,747,209
271.788
$ 6.824.128
Contractual
Obligation
Principal Interest
$ 1,125,000 $ 33,750
$ 1.125.000 $ 33.750
General Obligation
Bonds Services by
Utility Revenues
Principal Interest
$ 376,235 $ 118,972
370, 795 99,263
378,955 79,305
378,870 59,076
386,265 40,271
608,065 41,576
23.460 2.677
$ 2.522.645 $ 441.140
• 50.
Certifacates
of Obligation
Principal I at er est
$ 107,474 $ 8,570
24,251 1,601
$ 131.725 $ 10.171
Utility
Revenue Bonds
Principal
$ 2,475,000
2,375,000
2,325,000
2,405,000
2,505,000
9,920,000
2.200.000
$24.205.000
Interest
$ 1,972,976
1,769,820
1,567,845
1,360,185
1,141,588
2,663,369
377.000
$10.852.783
Certificat es of Obligation
Services by Utility Revenues
Principal . Interest
$ 26,201 $ 25, 152
26,200 22,008
26,200 18,864
26,200 15, 720
26,200 12,576
78,601 18,864
$ 209.602 $ 113.184
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
6. LONG-TERM DEBT-(Continued)
All the net revenues of the Utility Fund are pledged for the payment of debt service of the revenue bonds and other
indebtedness payable from those revenues. Net revenues, as defined by the revenue · bond resolution, include
substantially all of the revenues and expenses of the Utility Fund other than certain i nterest income and expense, and
depreciation and amortization. This bond resolution further requires that the net revenues, as defined, equal at least
1 .40 times the average annual debt service on all revenue bond$ and other indebtedness payable from those
revenues and 1.25 times the maximum annual debt service on al l revenue bonds and other indebtedness payable
from those revenues. The maximum annual debt service is defined as the maximum principal and inte rest payments
to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the
sum of all principal and i nterest payments due over the remaining life of the bonds divided by the remaining life of the
bonds. The City is in compliance with these requirements.
In prior years the City defeased certain revenue refunding bonds totaling $39,610,000 and certain general obligation
bonds and certificates of obligation totaling $11,821, 126 by placing the proceeds of the r efunding bonds in an
irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the trust account assets
and the liability for the defeased bonds are not included in the City's general purpose financial statements. At
September 30, 1991, the outstanding principal balance of these defeased revenue refunding bonds was $22,725,000.
At September 30, 1991, the outstanding principal balance of the defeased general obligation bonds and certificates of
obligation was $7 ,650,000.
7. BONDS AVAILABLE FOR SALE
Authorized general obligation bonds available for future issue are as follows:
Street Improvements
Parks Improvements
Drainage Improvements
Public Buildings (Fire Station #4)
Oversize Participation -Bridges
Civic Center
Total
Year Authorized
1990
1990
1984
1984
1984
1976
Unissued Amount
$4,500,000
1,000,000
1,230,000 .
700,000
500,000
500,000
$8,430,000
Revenue bonds, authorized in fiscal 1984, remain unissued in the amount of $2,615,000 and are available for future
use.
• 51 •
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
8. CONTRACT WITH GULF STATES UTILITIES
The City purchases substantially all of its electrical power requirements from Gulf St ates Ut ilities (•Gulf St ates•). This
contract requires the City's monthly minimum load to be not less than 15 kilowatts nor less than 60% of the City's
great est maximum load (experienced during the previous 12 months) adjusted for Gulf States' power factor. The
City's monthly Gulf States bill averages approximately $1 1589,4 15.
The City has negotiated a new contract and will begin purchasing 100% of its power from the Texas Municipal Power
Agency on December 30, 1991 .
9. RETIREMENT PLAN
Plan Descriotion
The City provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, defined
contribution plan in the st ate-wide Texas Municipal Retirement System (•TMRS•), an agent multiple-employer public
employee retirement system with over 570 plans currently in operation. It is the opinion of the TMRS management
that the plans in TMRS are substantially defined contribution plans, but they have elected to provide additional
voluntary disclosure to help foster a bet ter understanding of some of the nontraditional characteristics of the plan.
Benefit amounts are determined by the sum of the employee's contribution to the plan, with interest, and the City
financed monetary credits, with interest. At the date the plan began, the City granted monetary credits for service
rendered before the plan began of a theoretical amount equal to two times what would have been contributed by the
employee, with interest, prior to est ablishment of the plan. The City currently provides monetary credits for service
since the plan began of 200% of the employee's accumulated contributions, less amounts available from forfeitures.
In addition, the City can grant as often as annually another type of monetary credit referred to as an updated service
credit which is a theoretical amount which, when added to the employee's accumulated contributions and the
monetary credits for service since the plan began, would be the total monetary credits and employee contributions
accumulated with interest if the current employee contribution rate and City matching percent had always been in
existence and if the employee's salary had always been the average of his salary in the last three years that are one
year before the effective date. At retirement, the benefit is calculated as if the sum of the employee's accumulated
contributions with interest and the employer-financed monetary credits with interest were used to purchase an
annuity.
Plan members can retire at ages 60 and above with 1 o or more years of service or with 25 years of service
regardless of age. The plan also provides death and disability benefits. A member is vested after 1 O years, but he
must leave his accumulated contributions in the plan. If a member withdraws his own money, he is not entitled to the
employer-financed monetary credits, even if he was vested. These benefit provisions are adopted by the City Council
with in the options available in the st ate statutes governing TMRS and within the actuarial constra ints also in the
st atues.
- 52 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
9. RETIREMENT PLAN-(Continued)
Contribution Requirements
The contribution rate for the empoyees is 5% of covered payroll, and the City's matching percent is currently 200%
(calendar year 1992), both as adopted by the governing body of the City. Under the state law governing TMRS, the
City's contribution rate is annually determined by the actuary. This rate consists of the normal cost contribution rate
and the prior service contribution rate, both of which are calculated to be a level percent of payroll from year to year.
The normal cost contribution rate finances the currently accruing monetary credits due to City matching percent,
which are the obligation of the City as of an employee's retirement date, not at the time the employee's contributions
are made. The normal cost contribution rate is the actuarially determined percent of payroll necessary to satisfy the
obligation of the City to each employee at the time his retirement becomes effective. The prior service contribution
rate amortizes the unfunded actuarial liability over the remainder of the plan's 25-year amortization period. When the
City periodically adopts updated service credits and increases annuities in. effect, the increased unfunded actuarial
liability is to be amortized over a new 25 year period. Currently, the unfunded actuarial liability is being amortized
· over the 25-year period which began January, 1991. The unit credit actuarial cost method is used for determining the
City contribution rate. Contributions are made monthly by both the employees and the City. Since the City needs to
-know its contribution rate in advance to budget for it, there is a one-year lag between the actuarial valuation that is the
basis for the rate and the calendar year when the rate goes into effect.
·The City's total payroll for the year ended September 30, 1991, was $13,493,490, and the City's contributions were
based on a payroll of $12,971,271. Both the City and the covered employees made the required contributions,
· amou nting to $822,349 (6.14% of covered payroll for the months in calendar year 1990 , 5.00% normal cost plus
1.14% to amortize the unfunded actuarial liability ,and 6.400A> for the months in calendar year 1991, 5.19% normal cost
plus 1.21% to amortize the unfunded actuarial liability) for the City and $648,573 (5%) for the employees. The City
adopted changes in the plan since the previous actuarial valuation which had the effect of increasing the City's
contribution rate for 1991 by 0.03% of payroll.
Funding Status·
Although the substance of the City's plan is not to provide a defined benefit, in some form, some additional voluntary
disclosure is appropriate due to the nontraditional nature of the defined contribution plan which had an initial unfunded
pension benefit obligation due to the monetary credits granted by the City for services rendered before the plan began
and which can have additions to the unfunded pension benefit obligation through the periodic adoption of increases in
benefit credits and benefits. Statement No. 5 of the Governmental Accounting Standards Board (GASB 5) defines
pension benefit obligation as a standardized disclosure measure of the actuarial present value of pension benefits,
adjusted for the effects of projected salary increases, estimated to be payab le in the future as a result of employee
service to date. The measure is intended to help users assess, on a going-concern basis, the funding status of public
employee pension plans, assess progress made in accumulating sufficient assets to pay benefits when due, and
make comparisons among public employee pension plans .
• 53.
CITY OF CO LLEGE STATION. TE)(AS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR 11-tE FISCAL YEAR ENDED SEPTEMBER 30, 1991
9. RETIREMENT PLAN-(Continued)
The pension benefit obligation shown below Is similar in nature to the standardized disclosure measure required by
the GASB Statement 5 for defined benefit plans except that there Is no need to project salary increases since the
benefit credits earned for serviat to date are not dependent upon Mure salaries. The calculations were made as part
of the annual actuarial valuation as of December 31, 1990. Because of the money-purchase nature of the plan, the
interest rate assumption, currently 8.5% per year, does not have as much impact on the results as it does for a
defined benefit plan. Market value of assets is not determined for each city's plan, but the market value of assets for
TMRS as a whole was 106.2% of book value as of December 31, 1990.
The total unfunded pension benefit obligation at December 31, 1990, the latest available information, is as follows:
Pension Benefit Obligation:
Annuitants Currently Receiving Benefits
Terminated Employees
Current Employees
Accumulated Employee Contributions Including
Allocated Invested Earnings
Employer-Financed Vested
Employer-Financed Nonvested
Total
Net Assets Available for Benefits,
at Book Value
Unfunded Pension Benefit Obligation
1990
$ 1,309,182
1,192,888
4,572,172
4,627,489
2,198.387
13,900,118
11.509,969
$ 2.390.149
The book value of assets is amortized cost for bonds and original cost for short-term securities and stocks. The
actuarial assumptions used to compute the actuarially determined City contribution rate are the same as those used
to compute the. pension benefit obligation. The amounts above reflect the adoption of changes in the plan since the
previous actuarial valuation, which had the effect of increasing the pension benefit obligation by $100,608 .
• 54.
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOS E FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
9. RETIREMENT PLAN-(Continued)
Trend Information
Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when
due. Applicable historical trend inf ormati on concerning this plan is pr�ented below. Complete trend information prior
to 1987 is unavailable. Additional historical trend information will be presented as it becomes available.
Year Ended
September 30
1987
1988
1989
1990
Year Ended
September 30
1987
1988
1989
1990
Year Ended
September 30
1987
1988
1989
1990
Net Assets
Available
for Benefits
$ 7,299,624
8,806,929
10,123,841
11,509,969
Unfunded
Pension
Benefit
Obligation
$ 2,553,147
2,242,546
2,347,262
2,390,149
Employer
Contributions
$ 680,759
652,444
730,712
822,349
-55 -
Pension
Benefit
Obligation
$ 9,852,771
11,049,475
12,471,103
13,900,118
Annual
Covered
Payroll
$12,861,559
11,028,053
11,949,309
12,971,271
Employee
Contr ib utio n s
$ 643,995
551,417
597,473
648,573
Net Assets
Available as a
Percent of
Pension Benefit
Obligation
74%
SO°A,
81%
83%
Unfunded
Pension Benefit
Obligation as a
Percentage of
Covered Payroll
20%
20%
20%
18%
Employer
Contributions as
a Percentage of
Annual Covered
Payr oll
5.3%
5.9%
6.1%
6.3%
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
9. RETIREMENT PLAN-(Continued)
Post Retirement Benefits
In addition to providing pension benefits, the City provides certain health care benefits for retired employees.
Substantially all employees may become eligible fa such benefits if they reach normal retirement age while working
for the City. The health care benefits are provided ttvough a self-insurance plan administered by Donovan Benefit
Systems (see Note 14). During fiscal year 1991, five retirees were eligible under this plan; however, claims filed by
these retirees were not material.
Fireman's Relief and Retirement Fund
The City's General Fund is used to account for the accumulation of resources and the payment of annuities and
related administrative costs of the Fireman's Relief and Retirement Fund, a closed, single-employer, defined
contribution plan. Resources are contributed by the City at an annual fixed rate. The City has voluntarily contributed
amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments
appear to be minimal due to the fact that it is estimated by the City that there are approximately 5 or less former
employees who could become eligible for these $25 per month payments in the future. Total assets of the plan are
included in the General Fund as a portion of the restricted cash balance. All qualitative and quantitative disclosures
as required by the Governmental Accounting Standards Board are not made for the Fireman's Relief and Retirement
Fund because such plan is not considered to be material.
10. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains four enterprise funds. Segment information for the year ended September 30, 1991, is as follows
(amounts in thousands):
Solid
Waste
Electric Wat.er Sewer Collection
Fund Fund Fund Fund Total
Operating Revenues: $26,896 $4,806 $3,857 $1,817 $37,376
Operating Expenses 22,994 2,212 1,836 1,786 28,828
(Excluding Depreciation)
Depreciat.ion 748 727 512 140 2,127
Net Operating Income (Loss) 3,154 1,867 1,509 (109) 6,421
Operating Transfers, Net (2,632) (605) (443) (142) (3,822)
Net Income (Loss) 1,060 403 709 311 2,483
Property and Equipment Additions 2,816 1,102 1,500 160 5,578
Net Working Capital 8,822 (7T/) 912 105 9,062
Total Assets 32,051 27,918 22,024 2,048 84,041
Bonds and Other Long-Term Liabilities -6,032 12,138 8,290 18 26,478
Excluding Current Portion
Total Equity 20,991 13,105 12,525 2,000 48,621
• 56.
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
11. OPERATING AND OTHER TRANSFERS
Individual fund operating and other transfers out and corresponding operating transfers in for fiscal 1991 were as
follows:
Operating and Other Transfers Out Operating and Other Transfers In
Hotel Motel
Hotel Motel
GOB 1984
Electric
Water
Sewer
Solid Waste Collection
Electric
Water
Sewer
Sewer
General
General
12. COMMITMENTS AND CONTINGENCIES
Debt Service _
GOB 1982 Series 11
GOB1982 Series 11
Debt Service
Debt Service
Debt Service
General
General
General
General
GOB 1982 Series II
Parks Escrow
Capital Equipment
Amount
$ 75,889
94,0CX>
173,0CX>
8,400
10,237
3,842
142,060
2,623,500
594,750
411,750
27,0CX>
299,164
421,382
Minimum future lease payments and present value of the net minimum lease payments for capital leases for
waterwell and water storage facilities are as follows:
Year Ending September 30.
1992
1993
1994
1995
1996
1997-2001
Total minimum lease payments
Less imputed interest
Present value of net minimum lease payments
Total
$ 592,999
592,999
592,999
293,586
250,813
1.013.006
3,336,402
(644.289)
$ 2.692.113
The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The settlement of
such contingencies under the budgetary process would require appropriation of revenues yet to be realized and would
not materially affect the financial position· of the City at September 30, 1991 .
13. JOINT VENTURE
In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose of
BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of regional
waste management facilities. Each city holds a 50% interest and ownership in BVSWMA.
BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the city manager and a staff
person from each city; in addition, the mayors of each city serve alternating two-year terms on the Board. The Board
has complete responsibility for the daily operating activities of BVSWMA. After Board approval, the BVSWMA annual
budget is presented for approval by both cities as a part of their regular budget.
"57 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
13. JOINT VENTURE (Continued)
On May 8, 1990, the City transferred assets in the form of property permitted for landfill use and landfill equipment to
BVSWMA in exchange for a note payable of $976,000, with the remaining consideration representing contributed
capital of $85,100. The City's Solid Waste Collection Fund realized a gain of $626,795 on the transaction. BVSWMA
recorded the transferred assets at their appraised values. The note accrues interest at a rate of 8% and is payable in
semi-annual installments commencing November 1, 1990 and ending May 1 , 2000.
The City's share of BVSWMA's net income for fiscal 1991 was $409,543 (unaudited).
The City has been contracted as the operator of the landfill for BVSWMA. The City's Landfill Fund accounts for such
activity, and the City is reimbursed by BVSWMA for all operating expenses of the Landfill Fund, which were $599,866
in 1991.
The following is a summary of information from the audited financial statements of BVSWMA as of September 30,
1991 (unaudited), and 1990.
Assets
Current Assets
Property, Plant and Equipment
(Net of $214,495 Accumulated
Depreciation at 1991 and $66, 151 at
1990)
Other Assets
Total Assets
Liabilities
Current Liabilities
Notes Payable -Noncurrent
Other Liabilities
Total Liabilities
Fund Equity:
Contributed Equity
Retained Earnings
Total Fund Equity
Total Liabilities and Fund Equity
Total Operating Revenues
Total Operating Expenses
Operating Income
Net Nonoperating Revenues (Expenses)
Net Income
1fil!Q
$1,944,896 $ 517,943
1,941,910 1,228,462
746,751 195,834
$4,633,557 $1,942,239
$ 401,806 $ 316,540
2,333,031 1,182,065
636,000 0
3,370,837 $1,498,605
170,200 170,200
1,092,520 273,434
1,262,720 443,634
$4,633,557 $1,942,239
$1,929,757 $ 724,828
1,054,499 416,078
875,258 308,750
(56, 172) (35,316)
$ 819,086 $ 273,434
• 58.
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
13. JOINT VENTURE (Continued)
Debt:
Current
Long Term
Total
14. RISK MANAGEMENT
$ 230,834
2,333,031
$2,563,865
$ 86,935
1,182,065
$1,269,000
The City is self-insured for health benefits, and the plan is administered by Donovan Benefit Systems. The Employee
Benefits Fund is funded monthly by contributions from employees and from the operating funds of the City. These
contributions are actuarially determined. The City has a stop-loss insurance policy that limits its liability per employee
to $50,000 per incident with an aggregate, annual liability of $250,000. The liability for outstanding losses includes
$53,572 for claims incurred but not reported.
The City is also self-insured for workers' compensation benefits, and the plan is administered by Texas Political
Subdivisions. The Workers' Compensation Fund is funded by actuarially determined contributions from the operating
funds of the City. The City has a stop-loss insurance policy that limits its liability per employee to $200,000 per
incident. The amount for estimated outstanding losses for claims incurred but not reported is not material.
The City uses internal service funds to account for its risk-management activities. In addition, interfund premiums are
reported as quasi-external transactions.
15. RESERVATIONS OF FUND BALANCES
Fund balances have been reserved at September 30, 1991, as follows:
General Fund:
Reserved for Inventory
Reserved for Encumbrances
Reserved for Prepaid Costs
Reserved for Fireman's Relief and Retirement Fund
Total General Fund Reserved
Special Revenue Fund -Reserved for Encumbrances
Debt Service Fund -Reserved for Debt Service
Capital Projects Fund -Reserved for Encumbrances
Total
16. DEFICIT RETAINED EARNINGS
$ 122,885
97,867
13,092
2.940
236,784
1,450
1,150,418
155.784
$1.544,436
At September 30, 1991, the Employee Benefits, Property and Casualty, and Utility Billing Funds had deficit
unreserved retained earnings. In addition, the 1991 General Obligation Bond Fund had a deficit fund balance of
$116,022.
• 59.
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
16. DEFICIT RETAINED EARNINGS/FUND BALANCE (Continued)
The $130,719 deficit in the Employee Benefits Fund resulted from administration fees and premiums in excess of the
amounts budgeted. In fiscal 1991 the City increased the amount of premiums charged for both employee and
dependent insurance coverage. In addition, cost containment measures continue to be implemented in order to
eliminate this deficit.
-
The $43,489 deficit in the Property and Casualty Fund can be attributed to continued higher than expected insurance
premium costs. The City has reevaluated the amounts charged each fund for property and casualty insurance in an
effort to eliminate this deficit.
The $132,861 deficit in the Utility Billing Fund can be traced to $249,669 of depreciation expense in the current and
prior fiscal years which was not recovered in the charges for services received from other funds. The fiscal year 1992
budget allows for recovery of these prior year expenses so that the deficit can be eliminated. The $116,022 deficit in
the 1991 Bond Fund was a result of expenditures for capital projects made prior to the issuance and sale of the
bonds. In December, 1991, bonds were sold, and the proceeds were recorded in the 1991 Bond Fund. (See Note
17.)
17. SUBSEQUENT EVENT
During December, 1991, the City issued $4,625,000 in General Obligation and Refunding Bonds. These bonds
included $2,750,000 for street construction and improvements, $750,000 for parks construction and improvements
and $1, 125,000 to refund the City's outstanding Public Property Finance Contractual Obligations, Series 1991. The
bonds mature serially from February, 1993, to February, 2012, and carry an average coupon rate of 6.19%. The
bonds have been rated A-1 and A+, respectively, by Moody's and Standard & Poors.
18. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS
The amounts of any excesses of expenditures/expenses over appropriations and the funds in which they occurred are
as follows:
General
Hotel/Motel
Community Development
Capital Equipment
GOB 1984
GOB 1991
Electric
Water
Sewer
Solid Waste Collection
Employee Benefits
Utility Billing
Workers' Compensation
Amount
$ 40,634
918
2,389
2,905
27,419
30,831
63,285
26,792
100,078
100,979
85,330
1,673
91,521
The major portion of the excess in the General Fund occurred in salaries and benefits and was a result of recording
accrued vacation which was not included in the budgetary amounts.
- 60.
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
18. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS (Continued)
The $918 excess in the HoteVMotel Fund was a result of unbudgeted special programs and projects expenditures,
and the majority of the $2,389 excess in the Community Development Fund resulted from excess expenditures
related to demolition costs associated with the community appearance program.
Unbudgeted bond issuance costs were responsible for the majority of the $30,831 excess in the GOB 1991 Bond
Fund while miscellaneous interest charges accounted for the $27,419 excess in the GOB 1984 Bond Fund.
Unbudgeted fiscal agent's fees and interest expense for the 1991 revenu e bond issue were largely responsible for
excesses of $63,285, $26,792, and $100,078 in the Electric, Water, and Sewer Funds, respectively.
The $100,979 excess in the Solid Waste Collection Fund resulted from excess expenditures for disposal fees.
Excess expenditures for administration fees and premiums were largely responsible for the $85,330 excess in the
Employee Benefits Fund and the $91,521 excess in the Workers' Compensation Fund, while the recording of accrued
vacation accounted for the $1,673 excess in the Utility Billing Fund
• 61 •
-62-
GENERAL FUND
The general fund is used to account for resources traditionally associated with
government which are not required legally or by sound financial management to
be accounted for in another fund.
-63-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
Taxes:
Current Property
Delinquent Property
Tax Penalty and Interest
General Sales
Mixed Drinks
Franchise
Total Taxes
Licenses and Per11its:
Mixed Drinks
Ga11e Machines
Builders Per11its
Electrical Per11its
Plumbing PerRlits
Other
Total Licenses and Permits
Grants
Charges for Services:
Parks Concessions
Pool Ad11iss,ions
Sports Instruction
Sports Programs
Special Events
Teen Center
Other Parks
Housing of Prisoners
Arrest Fees
Warrant Service Fees
EMS Transport
Municipal Court
General Government
Other
Total Charges for Services
Fines, Forfeits and Penalties:
Municipal Court Fines
Other Fines and Penalties
Total Fines, Forfeits and Penalties:
$
Budget
1,415,300 $
36,000
14,500
5,800,000
77,000
348,900
7,691,700
12,000
2,000
51,000
6,000
25,000
2 500
98 500
3 210
72,500
67,000
69,640
121,350
14,500
2,700
3,600
5,000
35' 000
12,800
64,000
0
17,000
9 300
494 390
575,000
12 000
587 000
(Continued)
• 64·
Actual
1,427,769
35,623
19, 185
6,450,608
73' 101
328,524
8,334,810
11 '100
2,365
63,668
10,251
26,505
2 685
116 574
17 915.
70,994
73,941
55,537
123,048
9' 190
1 ,051
1,511
33,270
47' 139
10,348
87,466
480
16,857
9 264
540 096
483, 169
35 188
518 357
Variance
Favorable
(Unfavorable)
$ 12,469
(377)
4,685
650,608
(3,899)
(20,376)
643 110
(900)
365
12,668
4,251
1'505
185
18 074
14 705
(1'506)
6,941
(14 '103)
1,698
(5,310)
( 1 ,649)
(2,089)
28,270
12' 139
(2,452)
23 ,466
480
(143)
(36)
45 706
(91 ,831)
23 188
(68,643)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Budget
Special Assess•ents $ 40,000
Use of Money and Property:
Interest 213,500
Rents and Royalties 46,460
Interest on Loans 0
Total use of Money and Property 259,960
Miscellaneous:
Contributions 0
Other 50,600
Total Miscellaneous 50,600
Total Revenues 9,225,360
Other Financing Sources:
Payments in Lieu of Taxes 3,772,060
Sale of General Fixed Assets 100 000
Total Other Financing Sources 3,872,060
Total $13,097,420
. 65·
$
Actual
31,016
254,375
45,053
2,892
302,320
1,422
69,283
70 705
9' 931 '793
3 '772 ,060
23,527
3,795,587
$13,727,380
Variance
Favorable
(Unfavorable)
$ (8,984)
40,875
(1 ,407)
2 892
42,360
1 ,422
18 683
20, 105
706,433
0
(76,473)
(76,473)
$ 629,960
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
Budget Actual
General Govern•ent:
Mayor and council:
Supplies $ 6, 110 $ 5,6B7
Maintenance 1,021 832
Other Purchased Services 22,389 14,926
Capital Outlay 783 783
Total Mayor and Council 30,303 22,228
City Secretary:
Salaries and Benefits 79,323 79,266
Supplies 2,645 2,263
Maintenance 680 676
Purchased Property Services 1 ,361 1,355
Other Purchased Services 34,006 31,940
Capital Outlay 460 449
Total City secretary 118 475 115 949
City Manager:
Salaries and Benefits 146,274 146,245
Supplies 7' 158 6,998
Maintenance 485 481
Purchased Professional Services 2,432 2,432
Purchased Property Services 1 '730 979
Other Purchased Services 29,433 27,771
Capital Outlay 4 574 2 603
Total City Manager 192 086 187 509
Legal:
Salaries and Benefits 259,373 259,462
Supplies 16,449 16,448
Maintenance 870 867
Purchased Professional Services 10,039 10,034
Purchased Property Services 2,290 2,076
Other Purchased Services 18,444 16,462
Capital Outlay '4 085 4 085
Total Legal 311 550 309 434
Total General Government 652 414 635 120
(Continued)
- 66-
Variance
Favorable
(Unfavorable)
$ 423
189
7 ,463
0
8 075
57
382
4
6
2,066
11
2 526
29
160
4
0
751
1'662
1 971
4 577
(89)
3
5
214
1 ,982
0
2 116
17 294
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Fiscal and Human Resources:
Finance Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional services
Purchased Property services
Other Purchased Services
Capital Outlay
Total Finance Administration
Human Resources:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Human Resources
Accounting:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Accounting
Purchasing and Stores:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Purchasing and Stores
Budget
$
(Continued)
-67 -
169,674
5, 198
714
1,000
1 ,245
16,279
5,550
199,660
136,635
11 '154
250
1 ,042
1 ,600
36,347
3,206
190 234
269,790
10,375
1,320
125,523
2,890
63,893
2 204
475,995
146,306
5, 102
2,419
2,670
3,981
13,359
3 200
177 037
$
Actual
169,692
5,200
704
1,000
1,218
15,952
5,088
198,854
136,628
10,921
200
921
1 ,491
36,336
3 205
189,702
269,908
10' 303
967
125,706
2,818
63,723
2 205
475 630
145,526
4,340
1 ,444
2,671
3,582
11 ,403
1 981
170 947
Variance
Favorable
(Unfavorable)
$ (18)
(2)
10
0
27
327
462
806
7
233
50
121
109
11
532
(118)
72
353
(183)
72
170
1)
365
780
762
975
(1)
399
1 ,956
1 219
6 090
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Budget and Evaluation:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Budget and Evaluation
Municipal Court:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Municipal Court
Total Fiscal and Human Resources
Budget
$ 140,-568
2,519
350
1. 733
1,140
11 ,947
3 531
161,7B8
157,291
7,304
7,215
42,739
16,515
11 865
242,929
1 447 643
(Continued)
-68-
Actual
$ 123,606
2,519
205
475
1,123
10,86B
3,533
142,329
157,371
7,302
7,212
42,740
16,384
11 668
242,677
1,420,139
Variance
Favorable
(Unfavorable)
$ 16,962
0
145
1,258
17
1,079
(2)
19 459
(80)
2
3
( 1 )
131
197
252
27 504
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASI S)
For the Fiscal Year Ended September 30, 1991
(Continued)
Community Services Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Community Services Administration
Police:
Police Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Other Purchased Services
Total Police Administration
Uniform Patrol Division:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Uniform Patrol
Criminal Investigation:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Criminal Investigation
Budget
$ 98,�19
621
111
330
12,515
330
112,626
308,608
6,000
1 ,300
1,021
28,531
345,460
1,669,016
67,380
28,235
19,455
150
53,478
90,473
1,928,187
432,299
13,735
10' 120
18,350
2,400
17' 049
11 710
505 ,6.63
(Continued)
- 69-
Actual
$ 94,604
622
111
309
12,514
331
108,491
308,062
4 ,552
523
856
23,951
337 944
1,607,658
61'471
27,928
19' 455
60
48,272
86 742
1 ,851,586
378, 167
12,944
7,599
17 ,211
2,330
15,811
11 621
445 683
Variance
Favorable
(Unfavorable)
$ 4' 115
( 1 )
0
;11
1
1)
4 135
546
1 ,448
777
165
4 580
7 516
61 ,358
5,909
307
0
90
5,206
3 731
76 601
54' 132
791
2,521
1'139
70
1 ,238
89
59 980
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Special Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Special Services
Technical Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Technical Services
Com•unications/Jail:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Other Purchased Services
Total Communications/Jail
Total Police
Budget
$ 223,241
17 ,430
3,906
38,970
370
21,502
2,305
307,724
168,413
12' 120
38,289
75,112
28,822
875
323,631
354, 729
11,850
8,955
3,700
17 542
396 I 776
3,807,441
(Continued)
-70 -
Actual
$ 222,999
15j227
3,901
37,714
95
20,295
0
300,231
166,911
9,589
34,735
61,634
23,865
875
297,609
328,562
6, 183
4,724
2,906
15 466
357,841
3,590,894
Variance
Favorable
(Unfavorable)
$ 242
2,203
5
1 ,256
275
1,207
2,305
7 493
1 ,502
2,531
3,554
13,478
4,957
0
26 ,022
26,167
5,667
4,231
794
2 076
38 935
216 547
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Fire:
Fire Ad•inistration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Fire Administration
Fire Suppression:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Fire Suppression
Fire Prevention:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Other Purchased Services
Total Fire Prevention
Emergency Medical Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Service?
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Emergency Medical Services
Total Fire
Budget
$ 228,381
3,515
2,865
20
9, 170
11,027
254,978
1,854,766
45, 175
54,047
916
30,705
34' 184
34 704
2,054,497
164,836
8,427
3,550
200
6 964
183,977
396,044
17,870
9,560
6,040
300
14,883
50,000
494 697
2 l 988, 149
(Continued)
-71 -
Actual
$ 228,728
2,570
1,879
16
7,008
10 ! 712
250,913
1,846,538
45, 176
54 ,047
916
28,057
29,613
34,690
2,039,037
147,120
8,285
2,377
161
6.221
164 164
367,604
15,428
6,515
6,034
140
12,490
49 909
458 1 2 0
2,91 2,234
Variance
Favorable
(Unfavorable)
$ (347)
945
986
4
2, 162
315
4 065
8,228
( 1 )
0
0
2,648
4,571
14
15 460
17' 716
142
1, 173
39
743
19 813
28,440
2,442
3,045
6
160
2,393
91
36 577
75 915
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended Septem be r 30, 1991
(Continued)
Develop•ent Services:
Oevelop•ent Services Administration:
Salaries and Benefits
supplies
Maintenance
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Development Services Administration
Engineering:
Salaries and Benefits
Supplies
Maintenance
Purchased Prof essional Services
Purchased Prope rty Services
Other Purchased Services
Capital Outlay
Total Engineering
Planning:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Planning
Total Development Services
Budget Actual
$ 168,538 $ 162,874
6,326 4,691
4,809 1,977
2' 110 1,981
8,871 7 ,091
4,623 4,622
195,277 183,236
240,181 246, 164
6,975 6,757
2' 161 2, 157
5,220 4,507
1 ,680 1 ,575
20,917 20,909
13,300 13,270
290,434 295,339
641,213 657,204
16,965 18,458
5,280 5,054
8,340 10,567
8,440 8,614
51'143 49,861
19,200 16,924
750,581 766,682
1,236,292 1,245,257
(Continued)
• 72·
Variance
Favorable
(Unfavorable)
$ 5,664
1,635
2,832
129
1, 780
1
12 041
(5,983)
218
4
713
105
8
30
(4,905)
(15,991)
( 1 ,493)
226
(2,227)
( 174)
1 ,282
2 276
(16,101)
(8,965)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Public Services:
Public Services Ad•inistration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Public Services Ad•inistration
Streets Maintenance:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Streets Maintenance
Drainage Maintenance:
Salaries and Benefits
Supplies
Maintenance
Purchased Proper t y Services
Other Purchased Services
Capital Outlay
Total Drainage Maintenance
Fleet Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Propert y Services
Other Purchased Services
Capital Outlay
Total Fleet Services
Traffic
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Traffic
Total Public Services
Budget Actual
$ 169,�28 $ 169,897
3,975 3,972
2,377 1,270
120 120
11,060 11,057
1.41926 141924
202,386 201,240
492,322 488,325
43,338 43,334
503,707 480,037
38,720 38,240
19,049 19,044
29,374 27,379
1651350 1611546
1.291,860 1.257,905
91,346 90' 198
4,585 4 ,578
19,113 19. 104
3,863 3,856
3,390 2,977
7 510 7 508
129,807 1281221
334' 141 333' 153
31, 982 31,650
5,581 4,893
800 800
11,902 11,233
11,365 10,908
829 826
396.600 393,463
96,465 96,858
3, 180 2,873
25,881 24' 133
5,000 2,029
786 764
31388 3 091
134 700 129 748
2 '155 ,353 2,110,577
(Continued)
-73-
Variance
Favorable
(Unfavorable)
$ 31
3
1, 107
0
3
2
146
3,997
4
23,670
480
5
1,995
31804
331955
1'148
7
9
7
413
2
586
988
332
688
0
669
457
3
3 137
(393)
307
1, 748
2,971
22
297
4 952
44 776
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Parks Ad•inistration:
Salaries and Benefits
supplies
Maintenance
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Parks Ad•inistration
Recreation:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Recreation
Special Facilities:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total.special Facilities
Parks Maintenance:
Salaries and Benefits
supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Parks Maintenance
Forestry:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Forestry
Total Parks
Budget Actual
$ 230,952 $ 230,955
5,782 5,415
3,500 2,848
2,286 1,533
20,491 20,350
17 750 17 728
280,761 278,829
298,932 298,928
67, 158 64,974
4' 136 3, 149
74,029 70,866
68,003 67,997
33, 188 30,925
4 450 3 941
549,896 540,780
387,631 384,385
46,286 43,422
36,609 35,357
12,425 11,418
110, 167 107,953
34, 120 30,485
31,689 31 516
658,927 644 ,536
498,328 477 ,025
35' 158 31 ,594
50' 130 49,319
3,980 3,734
56,334 54,472
11,292 11,279
63,860 61 884
719 082 689,307
205,509 195,525
7 ,483 6,775
15,439 14' 157
3,500 3,500
6,060 4,983
4 ,961 4,530
6 822 6 816
249 774 236,286
2,458,440 2,389,738
(Continued)
-74 -
Variance
Favorable
(Unfavorable)
$ (3 )
367
652
753
141
22
932
4
2, 184
987
3' 163
6
2,263
509
9 116
3,246
2,864
1 ,252
1 ,007
2,214
3,635
173
14 391
21,303
3,564
811
246
1 ,862
13
976
29 775
9,984
708
1 ,282
0
1,077
431
6
13 488
68 702
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1991
(Continued)
Management Services:
Management Services Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Management services Administration
Public Relations:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Public Relations
Energy Management Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Energy Management Services
Management Information Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Management Information Services
Total Management Services
Nondepartmental:
Special Programs and Projects
Public Agency Funding
Contingency
Expected Expenditure Savings
Total Nondepartmental
Subtotal
Less Reimbursed Administrative
Total General Fund Expenditures
-75 -
$
Budget
96,383
1 ,030
155
4,535
380
5,599
1 000
109,082
138,935
3,413
7,245
2,000
1,010
17,823
5 631
176 057
177' 109
15,259
69,889
274,047
134,223
16,282
738
687 547
274,695
2,606
73,500
2,055
21'119
25,998
399,973
1,372,659
0
223,083
22,303
(728,840)
(483,454)
0
(2,490,791)
$13,256,772
$
Actual
96,445
957
151
2,568
364
5,601
782
106,868
138,732
3,057
6,970
1'850
813
17' 104
5 622
174 148
168,688
14,401
65,089
259,772
110' 624
13,337
737
632,648
257,762
2,604
72,940
2,042
17' 107
24 356
376 811
1 ,290,475
13 ,461
123,083
0
0
136 544
0
(2,465,577)
$13,373,892
Variance
Favorable
(Unfavorable)
$
$
(62)
73
4
1,967
16
(2)
218
2 214
203
356
275
150
197
719
9
909
8,421
858
4,800
14,275
23,599
2,945
1
54 899
16,933
2
560
13
4,012
1 642
23 162
82 184
(13,461)
100,000
22,303
(728,840)
(619,998)
0
(25,214)
(117 I 120)
-76-
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for specific revenues that are legally
restricted to expendi tures for particular purposes.
Community Development -to account for funds granted to the City by the
National Department of Housing and Urban Development for use on various
community improvement projects.
Hotel/Motel Tax -to account for the receipt and expenditure of funds received by
the City from the assessment of hotel and motel occupancy tax. Usage of funds
is restricted to the construction and maintenance of convention and civic facilities
and to the promotion of tourism and arts within the City.
Parks Escrow -to account for the receipt and expenditure of funds received by
the City from residential land developers. Developers either dedicate land or
money in lieu of land for use in the development of neighborhood parks in
residential areas.
-n-
CITY OF COLLEGE STATION, TEXAS
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
(With
September 30, 1991
comparative totals for the fiscal year ended September 30, 1990)
Totals
Community Hotel/Motel Parks
Development Tax Escrow 1991 1990
Assets
Equity in Cash and Cash Equivalents $ 3, 774 $ 96,457 $ 48,083 $ 148,314 $ 39,957
Equity in Investments 18,824 481, 130 239,842 739,796 385, 121
Receivables:
Accrued Interest 0 9,602 0 9,602 7,424
Grants 83,553 0 0 83,553 101,823
Letter of Credit 0 0 25,425 25' 425 0
Accounts 600 907 0 1,507 1,686
Loans 179' 842 0 0 179,842 187,887
Less Allowance for Uncollectible Ac�ounts 0 (188) 0 (188) 0
Total Assets $ 286,593 $ 587 ,908 $ 313,350 $ 1, 187 ,851 $ 723 ,898
Liabilities and Fund Balances
Liabilities:
Accounts Payable 19,319 19, 786 0 39, 105 16,789
Retainage Payable 15,255 0 1,372 16,627 12,852
Refundable Deposits 0 11,305 0 11,305 9,010
Accrued Liabilities 3,418 164 0 3,582 52,723
Deferred Revenues 179' 842 0 0 179,842 187,887
Total Liabilities 217 I 834 31 ,255 1 372 250,461 279,261
Fund Balances:
Reserved for Encumbrances 0 1,450 0 1,450 2,626
Unreserved:
Designated for Subsequent Years'
Expenditures 42,319 204 299, 163 341,686 203
Undesignated 26 440 554,999 12 815 594' 254 441,808
Total Fund Balances 68 759 556,653 311 978 937,390 444 637
Total Liabilities and Fund Balances $ 286,593 $ 587,908 $ 313,350 $ 111871851 $ 723,898
. 78.
CITY OF COLLEGE STATION, TEXAS
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Revenues:
Taxes
Grants
Fines, Forfeits and Penalties
Interest on Investments
Rents and Royalties
Loan Proceeds
Interest on Loans
Contributions
Other
Total Revenues
Expenditures:
Current:
Housing Rehabilitation
Reimbursed Administrative
Special Programs and Projects
Public Agency Funding
Economic Development
Interim Assistance
Planning
Clearance
Other
Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Uses):
Operating Transfers Out
Other Transfers
Total Other Financing Sources (Uses)
Excess of Revenues Over Expenditures
and Other Financing Sources(Uses)
Fund Balances, October 1
Fund Balances, September 30
Community
Development
$
$
0
607,270
213
7, 124
0
8,581
7,656
0
51
630,895
256,997
179,596
0
99,396
4, 146
2, 119
0
42,240
3
2 997
587 494
43 401
0
0
0
43,401
25 358
68,759
Hotel/Motel
Tax
$ 1,005,305
0
0
41 ,829
53,686
0
0
0
1 421
1!102,241
0
178,635
169,929
446,225
0
0
0
0
189
0
794,978
307,263
(169,889)
0
(169,889)
137,374
419 279
$ 556,653
"79 "
$
Parks
Escrow
0
0
0
22,924
0
0
0
0
10 000
0
0
0
0
0
0
0
0
0
20 110
20 110
12 814
0
299, 164
299 I 164
311 ,978
0
$ 311,978
1991
$ 1,005,305
607,270
213
71 ,877
53,686
8,581
7,656
0
11 472
Totals
1,766,060
256,997
358,231
169,929
545,621
4, 146
2, 119
0
42,240
192
23 107
1 ,402,582
363,478
(169,889)
299I164
129, 275
492,753
444,637
$ 937,390
1990
$ 971 ,225
773,025
89
30,888
53, 154
8,438
8,680
1 ,647
988
1 ,848,134
206,691
309,650
58,520
508, 136
2,337
2,756
12,000
0
6
314 ,423
1,414,519
433,615
( 176 ,365)
0
( 176 ,365)
257 I 250
187 387
$ 444,637
CITY OF COLLEGE STATI ON. TEXAS
COMMUNITY DEVELOPMENT FUND
SCHEDULE OE REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Revenues:
Grants
Fines, Forfeits and Penalties
Interest on Investments
Loan Proceeds
Interest on Loans
Other
Total Revenues
Expenditures:
Current:
Housing Rehabilitation
Reimbursed Administrative
Public Agency Funding
Economic Development
Interim Assistance
Clearance
Subrecipient Projects
Other
Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Fund Balance, October 1, 1990
Fund Balance, September 30, 1991
-80 -
Budget Actual
$1,250,250 $607,270
0 213
0 7,124
Q 8,581
0 7,656
25,000 51
1,275,250 630,895
420,962 ' 256,997
179,788 179,596
134,250 99,396
4,000 4,146
7,250 2,119
40,000 42,240
25,000 0
0 3
464,000 2,997
1,275,250 587,494
0 43,401
23,763 25,358
$ 23,763 $ 68,759
Variance
Favorable
(Unfavorable)
$(642,980)
213
7,124
8,581
7,656
(24,949)
(644,355)
163,965
192
34,854
(146)
5,131
(2,240)
25,000
(3)
461,003
687,756
43,401
1,595
$ 44,996
CITY OF COLLEGE STATION. TEXAS
HOTEL.JMOTELTAXFUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Revenues:
Taxes
Interest on Investments
Rents and Royalties
Other
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Special Programs and Projects
Public Agency Funding
Other
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Uses:
Operating Transfers Out
Excess (Deficiency) of Revenues
over/(under) expenditures and other
financing uses
Fund Balance, October 1, 1990
Fund Balance, September 30, 1991
-81 -
Budget Actual
$ 780,000 $1,005,305
17,000 41,829
47,000 53,686
0 1,421
844,000 1, 102,241
178,635 178,635
169,200 169,929
446,225 446,225
0 189
794,060 794,978
49,940 307,263
169,889 169,889
(119,949) 137,374
275,000 419,279
$ 155,051 $ 556,653
Variance
Favorable
(Unfavorable)
$225,305
24,829
6,686
1,421
258,241
0
(729)
0
(189)
(918)
257,323
0
257,323
144,279
$401,602
CITY OE COLLEGE STATION. TEXAS
PARKS ESCROW FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Variance
Favorable
Budget ·Actual (Un favorable)
Revenues:
Interest on Investments $ 20,000 $ 22,924 $ 2,924
Other 0 10,000 10,000
Total Revenues 20,000 32,924 12,924
Expenditures:
Capital Outlay 22,000 20,110 1,890
Total Expenditures 22,000 20, 110 1,890
Excess (Deficiency) of Revenues
Over/(Under) Expenditures (2,000) 12,814 14,814
Other Financing Sources:
Other Transfers. 284,446 299,164 14,718
Excess of Revenues and Other Financing
Sources Over Expenditures 282,446 311,978 29,532
Fund Balance, October 1, 1990 0 0 0
Fund Balance, September 30, 1991 $282,446 $311,978 $29,532
-82-
CAPITAL PROJECTS FUNDS
Capital projects funds are used to account for the acquisition and construction of
major capital facilities other than those financed by proprietary funds and trust
funds.
Capital Eguipment -to account for the cost of acquisition and replacement of
vehicles and equipment to be made with funds provided by operating funds.
1982 Series 11 Bond -to account for the cost of parks and street improvements,
city hall and warehouse construction, and a traffic signalization project to be
made with funds provided by proceeds of the 1982 Series II issue of general
obligation bonds.
1984 Bond -to account for the cost of street improvements, building
construction, and park improvements to be made with funds provided by
proceeds of the 1984 Series of general obligation bonds.
1989 Bond -to account for the cost of street improvements and the renovation of
the public services building to be made with funds provided by proceeds of the
1989 Series of general obligation bonds.
1991 Bond -to account for the cost of street improvements and parks
improvements made with funds provided by proceeds of the 1991 Series of
general obligation bonds.
-83-
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Assets
Equity in Cash and Cash Equivalents
Equity in Investments
Receivables:
Accrued Interest
Grants
Total Assets
Liabilities and Fund Balances
Liabilities:
Accounts Payable
Retainage Payable
Total Liabilities
Fund Balances:
Reserved:
Reserved for Encumbrances
unreserved Designated for:
Drainage Projects
General Government Projects
Parks Projects
Streets Projects
Unreserved Undesignated
Total Fund Balances
Total Liabilities and Fund Balances
-84 -
capital
Eguip11ent
$ 35,061
174,888
0
0
$ 209,949
$ 23,058
0
23,058
155,784
0
0
0
0
31 107
186 891
$ 209,949
1982
Series II
Bond
$ 327,194
1,632,054
35,888
119,515
$ 2,114,651
$ 9,828
20,505
30,333
0
0
386,554
1,012,525
145,464
539,775
2,084,318
$ 2,114,651
1984 Bond
$ 53,994
269,326
0
0
$ 323,320
$ 39,216
12 437
51 653
0
271,667
0
0
0
0
271 ,667
$ 323,320
Totals
1989 Bond 1991 Bond 1991 1990
$ 254,489 $ 0 $ 670,738 $ 469,017
1,269,397 0 3,345,665 4,520,518
40,883 0 76,771 92,388
0 0 119 515 0
$ 1,564'769 $ 0 $ 4,212,689 $ 5,081 ,923
$ 61 $ 113,448 $ 185,611 $ 39,894
0 2 574 35 516 108,462
61 116,022 221, 127 148,356
0 0 155,784 0
0 0 271 ,667 526,942
31,559 0 418,113 532 '261
0 (54,827) 957,698 789,812
1, 190,291 (30,365) 1,305,390 2,437,449
342,858 (30,830) 882,910 647 103
1,564,708 (116 '022 l 3,991 ,562 4,933,567
$ 1,564'769 $ 0 $ 4,212,689 $ 5,081 ,923
-85-
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Yea r Ended September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Revenues:
Grants
Interest on Invest11ents
Contributions
Other
Total Revenues
Expenditures:
Current:
Rei•bursed Administrative
Public Agency Funding
Other
Capital Outlay
Debt Service:
Bond Issuance Costs
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditure�
Other Financing Sources (Uses):
Proceeds fro• Long Ter11 Debt Issuance
Sale of General Fixed Assets
Operating Transfers In
Operating Transfers Out
Other Transfers
Total Other Financing Sources (Uses)
Excess (Deficiency) of Revenues Over
(Under) Expenditures and Other
Financing Sources (Uses)
Fund Balances, October 1
Fund Balances, September 30
- 86-
$
Capital
Eguip11ent
38,819
0
0
0
38,819
0
0
1 ,982
768,423
2 905
773 310
(734,491)
500,000
0
0
0
421 382
921 ,382
186,891
0
$ 186,891
1982
Series II
Bond
$ 119,515
150,785
50,000
0
320,300
59,179
0
0
225,670
0
284,849
35 451
0
0
294,000
0
0
294 000
329 ,451
754 867
$ 2,084,318
$
1984 Bond
0
0
0
990
990
0
0
27,419
55,846
0
83,265
(82,275)
0
0
0
( 173 '000)
0
(173,000)
(255,275)
526 942
$ 271 ,667
$
1989 Bond
0
211,296
0
0
211,296
90,340
0
0
1,208,006
0
1,298,346
( 1 I 087 I 050)
0
0
0
0
0
0
(1,087,050)
2, 651 ,758
$ 1 I 564 ,708
$
1991 Bond
0
0
0
0
0
0
0
3, 174
85' 191
27 657
116,022
(116,022)
0
0
0
0
0
0
(116,022)
0
$ (116,022)
$
Totals
1991
158,334
362,081
50,000
990
571 405
149,519
0
32,575
2 '343' 136
30 562
2,555,792
(1 ,984 ,387)
500,000
0
294,000
( 173 ,000)
421 382
1 ,042,382
(942,005)
4,933,567
$ 3,991 ,562
-87-
$
1990
0
509,932
0
2
509,934
138,955
50,000
79,781
3,037,975
41 001
3,347,712
(2 ,837,778)
3,242,428
0
199,875
(219,875)
0
3,222,428
384,650
4,548,917
$ 4,933,567
CITY OF COLLEGE STATION. TEXAS
CAPITAL EQUIPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Grants $ 0 $38,819 $(38,819)
Interest 25,000 0 (25,000)
Total Revenues 25,000 38,819 13,819
Expenditures:
Capital Outlay 835,932 768,423 67,509
Debt Service:
Debt Issuance Costs 0 2,905 (2,905)
Contingency 9,068 1,982 7,086
Total Expenditures 845,000 773,310 71,690
Excess (Deficiency) of Revenues
Over/(Under) Expenditures (820,000) (734,491) 85,509
Other Financing Sources:
Proceeds From Long Term Debt Issuance 475,000 500,000 25,000
Other Transfers In 345,000 421,382 76,382
Total Other Financing Sources 820,000 921,382 101,382
Excess of Revenues Over Expenditures
and Other Financing Sources 0 186,891 186,891
Fund Balance, October 1, 1990 0 0 0
Fund Balance, September 30, 1991 $ 0 $186,891 $186,891
-88-
CITY OF COLLEGE STATION. TE)(AS
1982 SERIES 11 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Revenues:
Grants
Interest
Contributions
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Capital Outlay
General Contingency
Total Expenditures
Excess (Deficiency) of A.avenues
Over/(Under) Expenditures
Other Financing Sources:
Operating Transfers In
Total Other Financing Sources
Excess (Deficiency) of Revenues
Over/(Under) Expenditures and Other
Financing Sources
Fund Balance, October 1, 1990
Fund Balance, September 30, 1991
• 89·
Budget Actual
$500,000 $119,515
75,000 150,785
100,000 50,000
675,000 320,300
60,000 59,179
1,680,000 225,670
187,500 0
1,927,500 284,849
(1,252,500) 35,451
127,000 294,000
127,000 294,000
(1,125,500) 329,451
1,300,000 1,754,867
$ 174,500 $2,084,318
Variance
Favorable
(Unfavorable)
$(380,485)
75,785
(50,000)
(354,700)
821
1,454,330
187,500
1,642,651
1,287,951
167,000
167,000
1,454,951
454,867
$1,909,818
CITY OE COLLEGE STATION. TEXAS
1984 BOND FUND
SCHEDULE OE REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Revenues:
Interest
Other
Total Revenues
Expenditures:
Current:
Other
Capital Outlay
Total Expenditures
Excess (Deficiency) of Revenues
Over/(Under) Expenditures
Other Financing Uses:
Operating Transfers Out
Total Other Financing Uses
Excess (Deficiency) of Revenues
Over/(Under) Expenditures and Other
Financing Uses
Fund Balance, October 1, 1990
Fund Balance, September 30, 1991
-90 -
Budget Actual
$25,000 0
0 990
25,000 990
0 27,419
500,000 55,846
500,000 83,265
(475,000) (82,275)
(173,000) (173,000)
(173,000) (173,000)
(648,000) (255,275)
700,000 526,942
$ 52,000 $ 271,667
Variance
Favorable
(Unfavorable)
$(25,000)
990
(24,010)
(27,419)
444,154
416,735
392,725
0
0
392,725
(173,058)
$219,667
CITY OF COLLEGE STATION. TEXAS
1989 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Revenues:
Interest
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Capital Outlay
General Contingency
Total Expenditures
Excess (Deficiency) of Revenues
Over/(Under) Expenditures
Fund Balance, October 1, 1990
Fund Balance, September 30, 1991
- 91 -
Budget Actual
$75,000 $211,296
75,000 211,296
90,340 90,340
1,976,400 1,208,006
62,500 0
2,129,240 1,298,346
(2,054,240) (1,087,050)
2,500,000 2,651,758
$ 445,760 $1,564,708
Variance
Favorable
(Unfavorable)
$136,296
136,296
0
768,394
62,500
830,894
967,190
151,758
$1, 118,948
CITY OF COLLEGE STATION. TEXAS
1991 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Revenues:
Interest
Total Revenues
Expenditures:
Current:
Other
Capital Outlay
Debt Service:
Bond Issuance Costs
Total Expenditures
Excess (Deficiency) of Revenues
Over/(Under) Expenditures
Other Financing Sources:
Proceeds From Long Term Debt Issuance
Total Other Financing Sources
Excess (Deficiency) of Revenues
Over/(Under) Expenditures and Other
Financing Sources
Fund Balance, October 1, 1990
Fund Balance, September 30, 1991
-92-
Budget Actual
$100,000 $ 0
100,000 0
0 3,174
3,500,000 85, 191
0 27,657
3,500,000 116,022
(3,400,000) (116,022)
5,000,000 0
5,000,000 0
1,600,000 (116,022)
0 0
$1,600,000 $ (116,022)
Variance
Favorable
(Unfavorable)
$(100,000)
(100,000)
(3, 174)
3,414,809
(27,657)
3,383,978
3,283,978
(5,000,000)
(5,000,000)
(1, 716,022)
0
$(1 ;716,022)
ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and
operated in a manner similar to private business enterprises -where the intent of
the government's council is that the costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through
user charges, or where the government's council has decided that periodic
determination of net income is appropriate for accountability purposes.
Electric -to account for revenues and expenses _related to the operation and
maintenance of the electric systems of the City. All activities necessary to
provide such services are accounted for in this fund, and include, but are not
limited to administration, operations, maintenance, and financing and related
debt service.
Water -to account for revenues and expenses related to the operation and
maintenance of the water systems of the City. All activities necessary to provide
such services are accounted for in this fund, and include, but are not limited to
administration, operations, maintenance, and financing and related debt service.
Sewer -to account for revenues and expenses related to the operation and
maintenance of the sewer systems of the City. All activities necessary to provide
such services are accounted for in this fund, and include, but are not limited to
administration, operations, maintenance, and financing and related debt service.
Solid Waste Collection -to account for all sanitation collection and disposal
activities by the City for both residential and commercial residents.
- 93-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Electric Water Sewer
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 968,057 $ 0 $ 135,928
Equity in Investments 4,828,691 0 678,014
Receivables:
Accrued Interest 148,71-2 0 15' 055
Accounts 4,066,092 173,215 143,323
Special Assessments 0 0 6,886
Other 566,032 0 0
Less Allowance for Uncollectible Accounts (621,023) (7 ,391) (6,004)
Inventories 911,207 292,735 13,732
Prepaid Costs 0 0 600
Total Current Assets 10,867,768 458,559 987,534
Restricted Assets:
Equity in Cash and Cash Equivalents 970,288 652,419 443,417
Equity in Investments 4,839,818 3,254,283 2,211, 778
Receivables:
Accrued Interest Receivable 66,635 63,553 66,806
Accounts 293 0 0
Total Restricted Assets 5,877,034 3,970,255 2,122,001
Note Receivable from Joint Venture 0 0 0
Equity in Joint Venture 0 0 0
Deferred Charges:
Water Well 0 1'167' 075 0
Bond Issuance Costs 20,224 13,499 31,034
Accumulated Amortization (1, 196) (914,135) (1 ,835)
Total Deferred Charges 19 028 266,439 29 199
Property and Equipment:
Utility Plant 18,388,372 26,822,815 18,774,351
Buildings 0 811,654 811 ,654
Machinery and Equipment 27,937 570,621 939' 504
Accumulated Depreciation (6,824,427) (6,658, 741) (4,425,240)
Construction in Progress 3,695,361 1,150,471 1,770,483
Land 0 525,559 414 641
Total Property and Equipment, Net 15,287,243 23,222,379 18,285,393
Total Assets $32,051 ,073 $27,917,632 $22,024,127
-94.
Solid Totals
Waste
Collection 1991 1990
$ •4,723 $ 1, 108, 708 $ 651,118
23,559 5,530,264 6,275,666
32,777 196,544 127,863
71,373 4,454,003 4,847,474
( 111 ) 6, 775 7,638
0 566,032 755,907
(6,733) (641'151) (382,493)
8,444 1,226,118 1,351,246
0 600 600
134,032 12,447,893 13,635,019
0 2,066,124 980,206
0 10,305,879 9,447,522
0 196,994 193,409
0 293 3 999
0 12,569,290 10 '625' 136
909 137 909 137 976 000
631 ,260 631 260 221 717
0 1,167,075 1,167,075
0 64,757 0
0 (917' 166) (909,935)
0 314 666 257 140
0 63,985,538 55,119,465
o· 1,623,308 6' 980' 164
1,294,376 2,832,438 4,265,712
(958, 187) (18,866,595) (16,952, 716)
0 6,616,315 2,646,698
0 940 200 1,581,931
336 189 57' 131 ,204 53,641,254
$ 2,010,618 $ 84,003,450 $ 79,356,266
(Continued)
-95-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
(Continued)
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable
Due to Joint Venture
Retainage Payable
Refundable Deposits
Obligation Under Lease
Accrued Liabilities
Deferred Revenues
Total current Liabilities
Current Liabilities Payable from
Restricted Assets:
Accounts Payable
Accrued Interest Payable
Retainage Payable
Refundable Deposits
Revenue Bonds
General Obligation Bonds
certificates of Obligation
Total current Liabilities Payable
from Restricted Assets
Noncurrent Liabilities:
Revenue Bonds
General Obligation Bonds
Certificates of Capital Obligation
Obligation Under Capital Lease
Accrued Vacation
Total Noncurrent Liabilities
Total Liabilities
Fund Equity:
Contributed Capital
Retained Earnings:
Reserved for Debt Service
Reserved for Capital Projects
Unreserved
Total Fund Equity
Total Liabilities and Fund Equity
Electric
$ 1 ,823,624
0
().
0
0
186,923
35 402
2,045,949
182 J 021
101,343
102,344
1,919,104
529,750
134,750
13 100
2,982,412
5,045,300
827,750
91,700
0
66,568
6,031 ,318
11 ,059,679
3 J 105 J 236
804,218
5,324,471
11 ,757,469
. 20,991 ,394
$32,051 ,073
. 96-
Water
$ 800,771
0
0
975
413,651
20,299
0
1,235,696
0
145,762
0
0
1J161 ,ooo
126,500
6 550
1,439,812
9,153,400
636,500
45,850
2,278,462
24 010
12,138,222
14,813,730
3,091,794
1 ,838,211
3,320,925
4,852,972
13 J 103 J 902
$27,917,632
$
Sewer
54,972
0
0
0
0
20,249
0
75,221
100,510
122,436
5,290
0
784,250
114,985
6 551
1 ,134,022
7,531,300
682 J 160
45 J 851
0
30,686
8,289,997
9,499,240
4 ,041 ,604
1J187J178
2,828,694
.4 467 411
12,524,887
$22,024,127
Solid 1 ot a Is
Waste
Collection 1991 1990
$ 16,917 $ 2. 6\lt> 184 s 2,030,241
0 0 135, 772
0 (I _o
0 4/:,1 0
0 4, '.I 6�1 378,848
12,537 ?40, 008 294,317
0 3� 40;:> 34 985
29 454 3 386 320 2,874'163
0 282,531 180,894
0 369,541 369' 117
0 107,634 85' 304
0 1'919' 104 1,923,971
0 2,475,000 2,415,000
0 376,235 377,765
0 26 201 26,200
0 5 556 246 5,378,251
0 21 ,730,000 19,405,000
0 2,146,410 2,522,645
0 183 '401 209,600
0 2,278,462 2,692,113
18 279 139 543 136 896
18 279 26 477 816 24,966,254
47 733 35,420,382 33,218,668
54,901 10,293,535 10,293,535
0 3,829,607 4,510,290
0 11'4 74' 090 4,399,808
1 ,907,984 22,985,836 26,933,965
1 ,962,885 48,583,068 46,137,598
$ 2,010,618 $ 84,003,450 $ 79,356,266
• 97 •
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Year Ended September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Operating Revenues:
Electric Sales
Water Sales
Sewer Service
Garbage Collection Fees
Landfill Charges
Other
Total Operating Revenues
Operating Expenses:
Purchased Power
Salaries and Benefits
Supplies
Maintenance
Purchased Professional services
Purchased Property Services
Other Purchased Services
Reimbursed Administrative
Depreciation
Other
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses):
Interest on Investments
Other Interest Earnings
Reimbursed Expenses
Grants
Contributions
Gain on Asset Retirement
Earnings in Joint Venture
Interest Expense
Other, Net
Total Nonoperating Revenues (Expenses)
Income Before Operating Transfers
-98 -
Electric
$ 26,554,630
0
0
0
0
341 332
26,895,962
19,072,974
1,397,307
65,921
250,416
807,424
95,714
234,675
878,245
747 ,541
191 222
23,741,439
3 I 154 I 523
990,801
0
80,950
0
0
0
0
(533,022)
(1 ,643)
537 086
3,691 ,609
Water
$ 0
4,702,612
0
0
0
103, 148
4 I 805 ,760
0
816,064
80,091
106, 903
350,542
483,292
72,552
267,604
726,884
35,352
2,939,284
1,866,476
270,857
0
1,690
0
7,832
0
0
( 1 J 1 66' 902 )
28 577
(857,946)
1!008 I 530
Sewer
$ 0
0
3,785,002
0
0
72 192
3I857I194
0
882,331
99,870
106, 188
81 J 951
364,405
44,896
254,127
512,249
2 158
2,348,175
1,509,019
366,578
48
0
0
0
0
0
(745,544)
21 544
(357,374)
1,151,645
Solid Totals
Waste
Collection 1991 1990
$ 0 $ 26,554,630 $ 28,599,828
0 4,702,612 4,679,593
0 3,785,002 3,7f8,541
1'795'247 1'795'247 1 '772 ,339
0 0 82' 166
21 724 538,396 110 456
1 ,816,971 37,375,887 38,962,923
0 19,072,974 18,715,821
711 ,871 3,807,573 3,527,525
64,785 310,667 315,746
107,210 570,717 670,302
79,618 1,319,535 1,214,433
578' 132 1'521'543 1,357,280
45,456 397,579 361 ,349
193,389 1,593,365 1'713 ,818
139,824 2, 126,498 2,129,475
5 854 234 586 115 394
1,926,139 30,955,037 30, 121 , 143
( 109 I 168) 6,420,850 81841 ,780
43,079 1 ,671 ,315 1,559,706
76,769 76,817 57
0 82 '640 40,277
0 0 26,347
0 7,832 0
0 0 626,795
409,543 409,543 136,717
0 (2,445,468) (2,488,517)
!4 ,998) 43 480 (83,259)
524,393 (153, 841) (181 ,877)
415 225 6,267,009 8,659,903
(Continued)
• 99.
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Year Ended September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
. (Continued)
Electric Water
Operating Transfers Out $ (2,631 ,900) $ {604,987)
Total Operating Transfers In (Out) (2,631 ,900) (604,987)
Net Income 1,059, 709 403,543
Retained Earnings, October 1 16,826,449 9,608,565
Retained Earnings, September 30 $ 17, 886, 158 $10,012,108
• 100.
Sewer
$ (442,592)
(442,592)
709,053
7,774,230
$ 8,483,283
Solid Totals
Waste
Collection 1991 1990
$ (142 I 060) $ (3,821,539) $ (4,701,449)
(142,060) (3,821,539) (4,701,449)
273' 165 2,445,470 3,958,454
1 ,634 ,819 35,844,063 31 ,885,609
$ 1, 907 ,984 $ 38,289,533 $ 35,844 ,063
-101.
CITY OF COLLEGE STATION. TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
(With comparative totals for the f1SCal year ended September 30, 1990)
Cash Flows from Operating Adlviies:
Cash Received from Cu8lclners
Cash Paymenl& to Suppliers for Goods and Services
Cash Payrnera to E� for Services
Otta
Net Cash P«Mded 11" Operating AdivUll
Cash Flows from Nonc:apilal Finllncing AdiYities:
Operating Transf8lll Oti to Other Fundll
Cash Received from Cuslomer Pl86fl8Ylll8l1I
Cash PllMded IJt' Other Nonc:apilal Financing Activties
Net Cash (Used) IJt' Nonc:apilal Financing Activties
Cash Flows flOm Capilal and Reeled Financing Activities:
Acqui&&n and Conaruclion cl Capital AISie
Proceeds fromk Sale cl Aseels
Principal Paid on ReYer1ue Bonds
Principal Paid on General Obligation Bonds
Principal Paid on Certiicales cl Obligation
Principal Paid on Obligmion Under Capital Lease
hi81&1 Paid on ReYenue Bonds
lliersl Paid on General Obligation Bonds
lntereet Paid on Certlicales cl Obligation
lntere&t Paid on Obligliion Under Capiial Lease
Proceeds from Re\tenue Bonds
Cash Received from Capital Grants
Cash Received from Special AseessnerCI
Net Cash Uaed IJt' Capital and Relliec:I Financing Adivtie&
Cash Flows flOm lrMlllling Adlviies:
f'lwcha9e cl ll'Ml6tmerlls
Proceeds from Sale and Maltriies cl llMl8lmen1S
Interest on lrMllllments
Net Cash PrcMded (Used) 11" lrMlllling Activties
Net lnaease (Decrease) in Cash
Cash and Cash EqlMlents. October 1
Cash and Cash Equivalents, September 30
Rea>nciliation cl Operating Income to Net Cash l'ro'lided (Used)
by Operating Activties:
Operating lnoome (l..OE6)
Adjustment to ReoonCile Operating Income to Net Cash ProWled
(Used) by Operating Activities:
Deprecialion
Amortiz.alion
PrcMsion for Uncolleclible Accounts
Change in Asse1s and Liabilities:
Change in kc:ounl& Rea!ivable
Change in lll\!8riory
Change in Prepaid Coe1s
Change in Aa:ounts Payable
Change in Accrued Liabilities
Change In Due to Joint Venture
Change in Accrued Vacation
Other Receivables
Net Cash P«Mded 11t' Operating Adivties
Eledric
S27 ,066,835
(20,854, 159)
(1 ,377,766)
293
4,835,203
(2,631,900)
0
190,341
(2, 441,559)
(2.815,491)
3,800
(507,150)
(134,750)
(13,tOO)
0
(463,761)
(51,090)
(14,146)
0
1,500,000
0
0
(2,495,690)
(9,668,509)
9,803,441
956,382
1,091,314
989,268
949,077
s 1,938,345
$3,154,523
747,541
1,196
264,912
737,198
102,878
0
442,254
(54,594)
0
5,327
(566,032)
$4,835,203
-102 -
Wli« s-
$5,048,208 $3,974,089
(1, 163,555) (941,671)
(813,725) (875,911)
9,874 (6)
3,080,802 2,156,501
(604,987) (442,582)
0 0
(43,421) 14,316
(648,408) (428,276)
(1, 102, 119) (1,500,389)
4,150 3,450
(1,159,200) (748,650)
(126,500) (116,515)
(6.550) (6.550)
(378,849) 0
(932,328) (690,331)
(41,546) (45,982)
(7,074) (7,074)
(214,151) 0
1.000.000 2,300,000
3,999 0
0 0
(2,960, 166) (812,041)
(3,254,283) (2.889, 792)
3,800,999 1,898,311
281,099 347,644
827,815 . (843,837)
300,041 272,347
352,378 306,998
$ 652,419 $ 579,345
$1,866,476 $1,509,019
726,884 512,249
798 1,835
(3,900) (2,931)
242,448 116,895
19,337 (964)
0 0
225,369 13,978
4,937 4,782
0 0
(1,547) 1,638
0 0
$3,080,802 $2,156,501
T<Xals
SolidWl!llle 1991 1990
$1,869,752 $37,958,884 $38,393,656
(1,223,484) (24, 182,869) (24,236,016)
(712,030) (3,779,432) (3,502, 187)
(4) 10,157 110,454
(65,766) 10,006,740 10,765,907
(142,060) (3.821,539) (4,701,449)
0 0 27,703
58,377 219,613 73,744
(83,683) (3,601,926) (4,600,002)
(159,869) (5,577,868) (2,019,795)
3,600 15,000 0
0 (2,415,000) (2,465,000)
0 (377,765) (382,023)
0 ('le,200) ('le,200)
0 (378,849) (347,231)
0 (2,086,420) (2,022,414)
0 (138,618) (157,917)
0 (28,296) (31,440)
0 (214,151) (245,769)
0 4,800,000 0
0 3,999 28,073
0 0 719
(156,269) (6,424, 166) (7,668,997)
(23,560) (15,836,144) (23,421,364)
220,437 15,723,188 21,349,554
90,693 1,675,818 1,511,507
287,570 1,562,862 (560,303)
(18,148) 1,543,508 (2,063,395)
22,871 1,631,324 3,694,719
4,723 $ 3,174,832 $ 1,631,324
$(109,168) $6,420,650 $8,841,780
139,824 2,126,498 2,129,475
0 3,829 0
577 258,658 58,504
52,781 1,149,322 (458,811)
3,877 125,128 (49,816)
0 0 82,737
(15,554) 666,047 (61,123)
440 (44,435) 60,488
(135,772) (135,772) 135.m
(2,771) 2,647 26,901
0 (566,032) 0
$(65,766) $10,006,740 $10,765,907
-103 -
Operating Revenues:
Electric Sales
Forfeits, Discounts, Penalties
Electric Property Rentals
Miscellaneous Service Revenue
Total Operating Revenues
Nonoperating Revenues:
Interest
Reimbursed Expenses
CITY OF COLLEGE STATION. TEXAS
ELECTRIC FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$28,344,000 $27,517,585
275,000 281,380
18,700 19,152
57,000 40,800
28,694,700 27,858,917
430,000 651,215
54,500 80,950
Miscellaneous Nonoperating Revenue 11,500 40,990
Total Nonoperating Revenues 496,000 n3,155
Energy Project Fund:
Interest on Investments 18,000 23,610
Revenue Bond I & S Fund:
Interest on Investments 0 64,480
Operating Transfers In 738,298 776,038
Total Revenue I & S Fund 738,298 840,518
URB 1982 II Bond Fund:
Interest on Investments 0 18,919
URB 1984 Bond Fund:
Interest on Investments 0 116,916
URB 1990 Bond Fund:
Interest on Investments 0 115,660
Proceeds From Long Term Debt
Issuance 0 1,493,203
Total URB 1990 Bond Fund 0 1,608,863
Total Electric Fund Revenues $29,946,998 $31,240,898
See reconciliation to GAAP basis on page 112.
-104 -
Variance
Favorable
(Unfavorable)
$(826,415)
6,380
452
(16,200)
(835,783)
221,215
26,450
29,490
277,155
5,610
64,480
37,740
102,220
18,919
116,916
115,660
1,493,203
1,608,863
$1,293,900
Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Servicea
Purchased Property Services
Other Purchased Services
Capital Outlay
Total .Administration
Technical Services:.
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Sarvices
Purchased Property Servicea
Other Purchased Services
Capital Outlay
Total Technical SelVices
Electric Transmission/Distribution:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Electrical Transmission/Di&lribution
Nondepartmental:
Payment In Lieu of Taxes
Special Programs/Projects
Public Agency Fundir\g
Reimbursed Debt Service
Reimbursed Administrative
Other
Contingency
Total Nondepartmental
Revenue Bond I & S Fund:
Principal Payments
Interest Expense
Fiscal Agenrs Fees
Total Revenue Bond I & S Fund
URB 1984 Bond fund:
Reimbursed Administrative
Capital Outlay
Total URB 1984 Bond Fund
URB 1990 Bond Fund:
Capital Outlay
Total Electrical Expenses
CITY OF COLLEGE STATION. TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Adual
$139,931 $135,572
7,393 7,394
9,040 9,037
59,300 17,316
1,210 1,032
45,545 28,250
1,675 1,360
264,094 199,961
671,809 672,816
64,185 60,601
118,873 114,833
30,450 25,230
19,812,575 19,150,669
112,900 111,846
129,894 126,070
20,940,686 20,262.065
804,883 694,816
51,300 40,570
128,815 117,747
211,431 125,673
25,220 16,988
104,654 94,578
113,074 100,549
1,439,3n 1,190,921
2,623,500 2,623,500
11,500 2,247
50,000 50,000
951,607 989,547
1,358,574 1,358,574
0 230
45,296 0
5,04o,6n 5,024,098
507,150 507,150
440,012 463,761
0 558
947,162 971,469
157,450 157,447
2,041,000 2,428,566
2,198,450 2,586,013
1,500,000 3,993
$32,330,446 $30,238,520
See reconciliation to GAAP basis on page 112.
-105 -
v.aioe
Favorable
(U�
$4,359
(1)
3
41,984
178
17,295
315
64,133
(1,007)
3,584
4,040
5,220
661,906
1,054
3,824
678,621
110,076
10,730
11,068
85,758
8,232
10,076
12,525
248,456
0
9,253
0.
(37,740)
0
(230)
45,296
16,579
0
(23,749)
(558)
(24,307)
3
(387,566)
(387,563)
1,496,007
$2,091,926
CITY OF COLLEGE STATION. TEXAS
WATER FUND
SCHEDULE OE REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
Water Operating Revenues:
Water Sales $4,995,000 $4,866,570
Forfeits, discounts, penalties 42,800 46,148
Water Taps 48,000 53,100
Miscellaneous Operating Revenues 5,000 0
Total Operating Revenues 5,090,800 4,965,818
Water Nonoperating Revenues:
Interest on Investments 17,000 (57,594)
Reimbursed expenses 2,500 1,690
Miscellaneous Nonoperating Revenue 5,000 5,607
Total Nonoperating Revenues 24,500 (50,297)
Revenue Bond I & S Fund:
Interest on Investments 24,000 141,241
Operating Transfers In 1,595,599 1,621,171
Total Revenue I & S Fund 1,619,599 1,762,412
URB 198211 Bond Fund:
Interest on Investments 0 41, 171
URB 1984 Bond Fund:
Interest on Investments 0 67,688
Contributions 0 7,832
Total URB 1984 Bond Fund 0 75,520
URB 1990 Bond Fund:
Interest on Investments 0 78,351
Proceeds From Long Term Debt
Issuance 0 995,467
Total URB 1990 Bond Fund 0 1,073,818
Total Water Fund Revenues $6,734,899 $7,868,442
See reconciliation to GAAP basis on page 112.
-106.
Variance
Favorable
(Unfavorable)
$(128,430)
3,348
5,100
(5,000)
(124,982)
(74,594)
(810)
607
(74,797)
117,241
25,572
142,813
41, 171
67,688
7,832
75,520
78,351
995,467
1,073,818
$1, 133,543
CITY OF COLLEGE STATION. TEXAS
WATER FUND
SCHEDULE OE EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
Water Production:
Salaries and Benefits $389,288 $357,747
Supplies 50,519 40,818
Maintenance 76,825 46,258
Purchased Professional Services 1,400 547
Purchased Property Services 911,481 811, 128
Other Purchased Services 27,648 24,855
Capital Outlay 17,610 15,246
Total Water Production 1,474,771 1,296,599
Water Distribution:
Salaries and Benefits 476,297 458,778
Supplies 49,455 49,508
Maintenance 102, 170 59,395
Purchased Professional Services 9,345 4,552
Purchased Property Services 271,491 265,163
Other Purchased Services 50,661 47,697
Capital Outlay 85,425 71,406
Total Water Distribution 1,044,844 956,499
Nondepartmental:
Payment in Lieu of Taxes 594,750 594,750
Reimbursed Debt Service 1,779,994 1,805,566
Reimbursed Administrative 527,608 527,608
C ontingency 59,825 0
Total Nondepartmental 2,962,177 2,927,924
Revenue Bond I & S Fund:
Principal Payments 1,159,200 1,159,200
Interest Expenses 1,005,742 932,328
Fiscal Agent's Fees 0 1,167
Total Reve nue Bond I & S Fund 2,164,942 2,092,695 ,
URB 1982 Bond Fund:
Capital Outlay 190,000 1,865
URB 1984 Bond Fund:
Reimbursed Admi nistrative 66, 129 66,128
Capital Outlay 2,283,000 985,984
Total URB 1984 Bond Fund 2,349,129 1,052, 112
URB 1990 Bond Fund:
Capital Outlay 1,025,000 0
Total Water Fund Expenses $11,210,863 $8,327,694
See re conciliation to GAAP basis on page 112.
-1 07 -
Variance
Favorable
(Unfavorable)
$31,541
9,701
30,567
853
100,353
2,793
2,364
178,172
17,51 9
(53)
42,775
4,793
6,328
2,964
14,019
88,345
0
(25,572)
0
59,825
34,253
0
73.414
(1,167)
72,247
188, 135
1
1,297,016
1,297,017
1,025,000
$2,883,169
CITY OF COi i EGE STATION. TEXAS
SEWER FUND ·
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30j 1991
Budget Actual
Operating Revenues:
Sewer Service $3,793,300 $3,863,403
Forfeits, Discounts, Penalties 45,300 38,806
Sewer Taps 28,000 30,455
Miscellaneous Operating Revenue 5,000 0
Total Operating Revenues 3,871,600 3,932,664
Nonoperating Revenues:
Interest on Investments 36,000 66,654
Miscellaneous Nonoperating Revenue 5,500 4,386
Total Nonoperating Revenues 41,500 70,040
Revenue Bond I & S Fund:
Interest on Investments 24,000 101,325
Operating Transfers In 1, 176,398 1,234,838
Total Revenue Bond I & S Fund 1,200,398 1,336,163
URB 1984 Bond Fund:
Interest on Investments 0 20,512
URB 1990 Bond Fund:
Interest on Investments 0 179,087
Proceeds From Long Term Debt
Issuance 0 2,289,580
Total URB 1990 Bond Fund 0 2,468,667
Total Sewer Fund Revenues $5, 113,498 7,828,046
See reconciliation to GAAP basis on page 112.
• 108.
Variance
Favorable
(Unfavorable)
$70,103
(6,494)
2,455
(5,000)
61,064
29,654
(1, 114)
28,540
n,325
58,440
135,765
20,512
179,087
2,468,667
2,468,667
$2,714,548
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
Sewer Treatment:
Salaries and Benefits $582,766 $489,990
Supplies 101,514 74,780
Maintenance 64,935 62,737
Purchased Professional Services 58,235 28,276
Purchased Property Services 379,019 318,604
Other Purchased Services 32,867 30,855
Capital Outlay 29,100 26,271
Total Sewer Treatment 1,248,436 1,031,513
Sewer Collection:
Salaries and Benefits 513,691 393,420
Supplies 29,324 25,090
Maintenance 51,775 43,451
Purchased Professional Services 7,845 130
Purchased Property Services 45,932 45,801
Other Purchased Services 17,927 14,041
Capital Outlay 54,020 51, 126
Total Sewer Collection 720,514 573,059
Nondepartmental:
Payment in Lieu of Taxes 411,750 411,750
Reimbursed Debt Service 1,349,375 1,407,851
Reimbursed Administrative 237,848 237,848
Contingency 38,393 0
Total Nondepartmental 2,037,366 2,057,449
Revenue Bond I & S Fund:
Principal Payments 748,650 748,650
Interest Expenses 649,541 690,331
Fiscal Agent•s Fees 0 812
Total Revenue Bond I & S Fund 1,398, 191 1,439,793
URB 1984 Bond Fund:
Reimbursed Administrative 91,321 91,319
Operating Transfers Out 27,000 27,000
Capital Outlay 4,150,000 1,388,396
Total URB 1984 Bond Fund 4,268,321 1,506,715
URB 1990 Bond Fund:
Capital Outlay 2,400,000 0
Total Sewer Fund Expenses $12,072,828 $6,608,529
See reconciliation to GAAP basis on page 112.
-109-
Variance
Favorable
(Unfavorable)
$92,776
26,734
2,198
29,959
60,41 5
2,012
2,829
216,923
120,271
4,234
8,324
7715
131
3,886
2,894
147,455
0
(58,476)
0
38,393
(20,083)
0
(40,790)
(812)
(41,602)
2
0
.2,761,604
2,761,606
2,400,000
$5,464,299
Operating Revenues:
Residential Collection
Commercial Collection
Dumpster Sales
Forfeits, Discounts, Penalties
Other
Total Operating Revenues
Non-Operating Revenues:
Interest Earnings
Earnings in Joint Venture
Miscellaneous
Total Nonoperatlng Revenues
CITY OE COLLEGE STATION. TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OE REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$ 880,000 $1, 176, 125
1,005,000 664,948
10,000 16,679
20,900 17,439
12,000 4,284
1,927,900 1,879,475
7,000 119,848
90,000 0
3,000 4,004
100,000 123,852
Total Solid Waste Collection Fund
Revenues $2,027,900 $2,003,327
See reconciliation to GAAP basis on page 112.
• 110-
Variance
Favorable
(Unfavorable)
$296,125
(340,052)
6,679
(3,461)
(7,716)
(48,425)
112,848
(90,000)
1,004
23,852
$(24,573)
CITY OF COLLEGE STATION. TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
Commercial Collection:
Salaries and Benefits $ 289,841 $ 281,943
Supplies 27,649 16,547
Maintenance 42,500 41,429
Purchased Property Services 363,409 316,642
Other Purchased Services 12,030 9,397
Capital Outlay 66,272 63,672
Total Commercial Collection 801,701 729,630
Residential Collection:
Salaries and Benefits 490,634 429,928
Supplies 51,125 48,239
Maintenance 66,183 61,553
Purchased Professional Services 72,100 47,492
Purchased Property Services 160,511 261,490
Other Purchased Services 40,458 36,060
Capital Outlay 33,913 30,614
Total Residential Collection 914,924 915;376
Nondepartmental:
Reimbursed Administrative 225,515 225,515
Public Agency Funding 9,000 9,000
Payment in Lieu of Taxes 142,060 142,060
Contingency 15,000 0
Expected Expense Savings (68,772) 0
Total Nondepartmental 322,803 376,575
Total Solid Waste Collection Fund
Expenses $2,039,428 $2,021,581
See reconciliation to GAAP basis on page 112.
-111 -
Variance
Favorable
(Unfavorable)
$ 7,898
11,102
1,071
46,767
2,633
2,600
72,071
60,706
2,886
4,630
24,608
(100,979)
4,398
3,299
(452)
0
0
0
15,000
(68,772)
(53,772)
$17,847
CITY OF COLLEGE STATION. TEXAS
ELECTRIC, WATER, SEWER AND SOLID WASTE COLLECTION FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Total Revenues Per Budget -Actual
Less total Expenses Per Budget -Actual
Net Gain (Loss), Budgetary Basis
Add (Subtract) -Expenses (Revenues)
Related to Balance Sheet:
Prior Year Interest Expense Accrual
Debt Service Principal Payment
Capital Outlay
Capita! Lease Payments
Proceeds From Long Term Debt Issuance
Add (Subtract) -Unbudgeted
Revenue/(Expense) Adjustments:
Current Year Revenue Accrual
Investment in Joint Venture
Reclass Salaries and Benefits to
Construction In Progress
Interest Income
Other
Depreciation
Amortization
Prior Year Revenue Accrual
Current Year Interest Expense Accrual
Allowance for Uncollectible Accounts
Inventory Adjustment
Prior Year Encumbrances
Net Income (Loss), GAAP Basis
Electric
$31,240,898
30,238,520
, ,002,378
77,514
655,000
2,652,545
0
(1,493,203)
917,925
0
105,889
13,532
62,908
(747,541)
(1,196)
(1,880,880)
(101,343)
(82,704)
(108,278)
(16,837)
$1,059,709
-112 -
Water
$7,868,442
8,327,694
(459,252)
177,176
1,292,250
1,072,636
378,848
(995,467)
163,038
0
5,030
27,626
1,670
(726,884)
(798)
(326,996)
(145,762)
3,900
(35,322)
(28, 150)
$403,5 43
Sewer
$7,828,046
6,608,529
1,219,517
114,426
871,715
1,465,793
0
(2,289,580)
163,320
0
22,574
19,853
(1,097)
(512,249)
(1,835)
(241,721)
(122,436)
2,931
(2, 158)
0
$709,053
Solid Waste
Collection
$2,003,327
(2,021,581)
(18,254)
0
0
94,286
0
0
63,055
409,543
0
0
8
(139,824)
0
(108,882)
0
(577)
(21,960)
(4,230)
$273,165
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services
provided by one department or agency to other departments or agencies of the
government and to other government units, on a cost reimbursement basis.
Employee Benefits -to account for self-insurance activity relating to
administration of the-City's health benefits plan.
Landfill -to account for activities related to operating the landfill owned by the
Brazos Valley Solid Waste Management Agency.
Property and Casualty -to account for insurance activity relating to all claims
filed for liability cases (both injury and property) and property losses incurred for
City property.
Unemployment -to account for self-insurance activity on claims filed under
unemployment compensation laws.
Utility Billing -to account for the billing and collection activities relating to the
City's electric, water, and sewer utilities and residential and commercial garbage
collection.
Worker's Compensation -to account for self-insurance activity relating to
administration of the City's workers' compensation plan ..
-113 -
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Assets
Current Assets:
Equity in Cash and Cash Equivalent•
Equity in Investments
Receivables:
Accrued Interest
Accounts
Joint Venture
Prepaid Costs
Total Current Assets
Property and Equipment:
Furniture and Fixtures
Machinery and Equipment
General Electric Plant
Less Accumulated Depreciation
Total Property and Equipment, Net
Total Assets
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable
Claims Payable
Accrued Liabilities
Total Current Liabilities
Noncurrent Liabilities:
Accrued Vacation
Total Noncurrent Liabilities
Total Liabilities
Fund Equity:
Contributed Capital
Unreserved Retained Earnings (Deficit)
Total Fund Equity
Total Liabilities and Fund Equity
• 114-
E111ployee
Benefits
$ 2,822
14,077
0
54
0
3,800
20,753
0
0
0
0
0
$ 20, 753
$ 574
146,999
3,899
151 472
0
0
151 4 72
0
(130, 719)
(130, 719)
$ 20,753
Landfill
$ 4' 151
20,705
0
0
0
0
24,856
1 ,470
17 ,295
0
( 1 ,711)
17 054
$ 41,910
$ 11,580
0
8 107
19 687
9,520
9,520
29 207
0
12 703
12,703
$ 41 ,910
Property
and
Casualty
$ 11 '784
58, 778
1 ,409
175
0
0
72 I 146
0
0
0
0
0
$ 72,146
$ 115,635
0
0
115,635
0
0
115 I 635
0
(43,489)
(43,489)
$ 72,146
Ut i l 1 t •
Une11ployment B1ll1nu
$ 8,706 s 2 '?8'>
43,423 11'39;,
928 1 ,073
0 ()
0 ()
0 0
53 057 14 703
0 0
0 0
0 522,598
0 (245,071)
0 277 527
$ 53 057 s 292,230
$ 0 $ 8, 728
0 0
0 4 045
0 12 773
0 31 181
0 31 1 81
0 43 954
0 381, 137
53 057 (132,861)
53 057 248 276
$ 53 057 $ 292,230
v.orkers'
Co•pensation
$ 66 ,574 $
332,072
7,686
0
0
20
406 352
0
0
0
0
0
s 406,352 $
$ 63, 132 $
192 '838
0
255 970
0
0
255 970
0
150 382
150 382
$ 406 352 $
• 115 •
Totals
1991
96,322 $
480,450
11 ,046
229
0
3,820
591,867
1 ,470
17 ,295
522,598
(246,782)
294, 581
886,448 $
199,649
339,837
16 051
555,537
40 701
40 701
596,238
381'137
(90,927)
290,210
886,448 $
1990
43,628
420,493
7,435
4,610
130, 186
95,089
701 441
1 ,470
2' 162
438, 193
(159, 061)
282,764
984,205
84,903
333,036
168, 190
586, 129
36, 201
36 201
622,330
381'137
(19,262)
361,875
984,205
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES.i.. EXPENSES AND
CHANGES IN RETAINED EARNING \::i (DEFICIT)
For the Fiscal Year Ended September 30, 1991
(With comparative totals for the fiscal year ended September 30, 1990)
Operating Revenues:
Charges for Services
Premiums
Other
Total Operating Revenues
Operating Expenses:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Claims
Administration Fees
Premiums
Reimbursed Administrative
Depreciation
Other
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses):
Interest Earnings
Interest Expense
Other, Net
Total Nonoperating Revenues (Expenses)
Income (Loss) Before Operating Transfers
Operating Transfers In
Total Operating Transfers In
Net Income (Loss)
Retained Earnings (Deficit), October 1
Retained Earnings (Deficit), September 30
• 116.
E111ployee
Benefits
$ 0
1,178,899
12,823
1,191,722
0
0
0
0
0
0
915,249
83,605
242,000
0
0
3 725
1,244,579
(52,857)
6,204
0
319
7 523
(45,334)
0
0
(45,334)
(85,385)
$ (130, 719)
Landfill
$ 573,699
0
0
573,699
284,740
59,829
52 '081
6,668
12,222
10,676
0
0
0
123,403
1 ,593
0
551 ,212
22,487
0
0
(3,239)
(3,239)
19,248
0
0
19,248
(6,545)
$ 12,703
Property
and
Casualty
$ 0
371 ,935
0
371,935
0
0
0
0
0
0
21 '138
0
353,613
24,894
0
0
399,645
(27,710)
0
0
(671)
(671)
(28,381)
0
0
(28,381)
( 15, 108)
$ (43,489)
Totals
Utility Workers'
Unemployment Billing Compensation 1991 1990
$ 0 $ 1,070,876 $ 0 $ 1,644,575 $ 1,184,230
71 '157 0 419,038 2,041,029 1,537,083
0 0 0 12,823 68,430
71 157 1,070,876 419 038 3,698,427 2,789,743
0 738,783 0 1,023,523 814,470
0 27,259 0 87,088 47,651
0 10,959 0 63,040 49,598
0 0 0 6,668 18,311
0 20' 124 0 32,346 23,299
0 83,752 0 94,428 96,497
19,789 0 371,143 1,327,319 1,006,080
0 0 19,443 103,048 96,976
0 0 66,978 662' 591 574,089
0 141,050 24' 894 314,241 114,042
0 90, 179 0 91,772 84,885
0 0 0 3 725 85,993
19 789 1I112 ! 106 482,458 3,809,789 3 '011 '891
51 368 (41 ,230) (63,420) ( 111 ,362) (222,148)
1 ,689 4,510 32,525 44,928 32,452
0 0 0 0 ( 13' 149)
0 (2,640) 0 (5,231) (952)
689 1 870 32 525 39 697 18 351
53 057 (39,360) (30,895) (71 ,665) (203,797)
0 0 0 0 200,000
0 0 0 0 200,000
53,057 (39,360) (30,895) (71 ,665) (3,797)
0 (93 ,501) 181 277 ( 19 I 262) (15,465)
$ 53 057 $ ( 132 '861) $ 150,382 $ (90,927) $ (19,262)
-117 -
CITY OF COLLEGE STATION. TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
(WITH COMPARATIVE TOTALS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1990)
Cash Flows from Operating Activities:
Cash Received from Customers
Cash Payments to Suppliers for Goods and Services
Cash Payments to Employees for Services
Other
Net Cash Provided (Used) by Operating Activities
Cash Flows from Noncapitai Financing Activities:
Operating Transfers in from Other Funds
Other
Net Cash Provided (Used) by Noncapltal Financing
Activities
Cash Flows from Capital and Related Financing Activities:
Acquisition of Capital Assets
Net Cash (Used) by Capital and Related Financing activities
Cash Flows from Investing Activities:
Purchase of Investments
Proceeds from Sale and Maturities of Investment Securities
Interest on Investments
Net Cash Provided (Used) by Investing Activities
Net Increase (Decrease) in Cash and Cash Equivalents
Cash and Cash Equivalents, October 1
Cash and Cash Equivalents, September 30
Reconciliation of Operating Income (Loss) to Net Cash Provided
(Used) by Operating Activities:
Operating Income (Loss)
Adjustments to Reconcile Operating Income (Loss) to Net
Cash Provided (Used) by Operating Activities
Depreciation
Change in Assets and Liabilities:
Change in Accounts Receivable
Change in Joint Venture Receivable
Change in Prepaid Costs
Change in Accounts Payable
Change in Accrued Liabilities
Change in Accrued Vacation
Total Adjustments
Net Cash Provided (Used) by Operating Activities
-118-
Employee
Benefits
$1,195,488
(1,271, 757)
0
0 -(76,269�
1,319
1,319
0
0
(14,077)
77,594
6,204
69,721
(5,229)
8,051
$ 2,822
$ (52,857)
0
3,766
0
(3,800)
(15,524)
(7,854)
0
(23,412)
$(76,269)
Property
and
Landfill Casualty
$573,699 $372,550
(250,525) (300,502)
(279,946) 0
0 0
43,228 72,048
(3,239) (1,487)
(3,239) (1,487)
(15,133) 0
(15,133) 0
(20,705) (58,777)
0 0
0 0
(20,705) (58,777)
4,151 11,784
0 0
$ 4,151 11,784
$ 22,487 $(27,710)
1,593 0
0 615
0 0
130,186 51,089
(20,507) 108,371
(93, 101) (60,317)
2,570 0
20,741 99,758
$43,228 $72,048
Utility Workers' Totals
Unemployment Billing Comoensat!on liil liiQ
$71, 157 $1,070,876 $419,038 $3,702,808 $2,655,266 (19,789) (280,523) (380,875) (2,503,971) (2, 162,603) 0 (738,737) 0 (1,018,683) (801,185) 0 0 0 0 153,398
51,368 51,616 38,163 180, 154 (155,124)
0 0 0 0 200,000 0 0 0 (3,407) (15,259)
0 0 0 (3,407) 184,741
0 (91,094) 0 (106,227) (52,777)
0 (91,094) 0 (106,227) (52,777)
(43,423) (11,395) (332,072) (480,449) (651,995) 0 44,259 298,640 420,493 588,237 761 4,307 30,858 42,130 33,996
(42,662) 37, 171 (2,574) (17,826) (29,762)
8,706 (2,307) 35,589 52,694 (52,922) 0 4,592 30,985 43,628 96,550
$8,706 $ 2,285 $66,574 $96,322 $43,628
$51,368 $(41,230) $(63,420) $(111,362) $(222,148)
0 90, 179 91,772 84,885
0 0 0 4,381 (4,291) 0 0 0 0 (130, 186) 0 0 43,980 221,455 (50,639) 0 2,621 39,785 114,746 (19,505) 0 (1,883) 17,818 (145,337) 173,062 0 1,929 0 4,499 13,698
0 92,846 101,583 291,516 67,024
$51,368 $51,616 $38,163 $180,154 $(155,124)
-119.
Operating Revenues:
Premiums
Flex Benefits Withheld
Total operating revenues
Operating Expenses:
Claims
Administration Fees
Premiums
Other
Total Operating Expenses
Net Operating Loss
Nonoperating Revenues:
Interest Earnings
Other
Total Nonoperating Expenses
Net Loss
CITY OF COLLEGE STATION. TEXAS
EMPLOYEE BENEFITS FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$1,197,000 $1,178,899
0 12,823
1,197,000 1, 191,722
975,000 896,436
54,000 83,605
190,000 242,000
0 3,725
1,219,000 1,225,766
(22,000) (34,044)
0 6,204
0 1,319
0 7,523
$(22,000) $(26,521)
See reconciliation to GAAP basis on page 126.
-120-
Variance
Favorable
(Unfavorable)
$(18, 101)
12,823
(5,278)
78,564
(29,605)
(52,000)
(3,725)
(6,766)
(12,044)
6,204
1,319
7,523
$(4,521)
Operating Revenues:
Charges for Services
Total Operating Revenues
Operating Expenses:
Salaries and Benefits
Supplies
Maintenance
CITY OF COLLEGE STATION. TEXAS
LANDFILL FUND ·
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$580,285 $573,699
580,285 573,699
-
294,986 291,960
60,146 59,829
52,119 52,081
Purchased Professional Services 7,650 6,668
Purchased Property Services 12,312 12,222
Other Purchased Services 20,215 10,676
Reimbursed Adminstrative 123,403 123,403
Capital Outlay 15,200 15, 134
Contingency 15,000 0
Expected Expenditure Savings (20,746) 0
Total Operating Expenses 580,285 571,973
Net Operating Income 0 1,726
Nonoperating Expenses:
Interest Expense 0 3,239
Total Nonoperatlng Expenses 0 3,239
Net Loss $ 0 $(1,513)
See reconciliation to GAAP basis on page 126.
• 121.
Variance
Favorable
(Unfavorable)
$(6,586)
(6,586)
3,026
317
38
982
90
9,539
0
66
15,000
(20,746)
8,312
1,726
(3,239)
(3,239)
$(1,513)
Operating Revenues:
Premiums
Reimbursements
Total Operating Revenues
Operating Expenses:.
Claims
Premiums
Reimbursed Administrative
Total Operating Expenses
Net Operating Income (Loss)
Nonoperating Expenses:
Interest Expense ·
Total Nonoperating Expenses
Net Income (Loss)
CITY OF COLLEGE STATION. TEXAS
PROPERTY AND CASUAL TY FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$371,300 $371,935
0 7,843
371,300 379,778
40,000 28,981
340,000 281,345
24,894 24,894
404,894 335,220
(33,594) 44,558
0 671
0 671
$(33,594) $43,887
See reconciliation to GAAP basis on page 126.
• 122.
Variance
Favorable
(Unfavorable)
$635
7,843
8,478
11,019
58,655
0
69,674
78,152 .
671
671
$77,481
Operating Revenues:
Premiums
Total Operating Revenues
Operating Expenses:
Claims
Total Operating Expenses
Net Operating Income
Nonoperating Revenues:
Interest Earnings
Total Nonoperating Revenues
Net Income
CITY OF COLLEGE STATION. TEXAS
UNEMPLOYMENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$67,900 $71, 157
67,900 71, 157
48,000 19,789
48,000 19,789
19,900 51,363
0 1,689
0 1,689
$19,900 $53,057
See reconciliation to GAAP basis on page 126.
• 123.
Variance
Favorable
(Unfavorable)
$3,257
3,257
28,211
28,211
31,468
1,689.
1,689
$33,157
Operating Revenues:
Charges for Services
Total Operating Revenues
Operating Expenses:
Salaries and Benefits
Supplies
Maintenance
Purchased Property Services
Other Services
Reimbursed Administrative
Capital Outlay
Expected Expenditure Savings
Contingency
Total Operating Expenses
Net Operating (Loss)
Nonoperating Revenues:
Interest Earnings
Other
Total Nonoperating Revenues
Net Income
CITY OF COLLEGE STATION. TEXAS
UTILITY BILLING FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$1,070,876 $1,070,876
1,070,876 1,070,876
-
737,110 738,783
28,629 26,025
11,110 10,959
20,718 20,124
85,842 83,752
141,050 141,050
65,785 51,319
(39,969) 0
13,215 0
1,063,490 1,072,012
7,386 (1, 136)
0 4,509
0 745
0 5,254
$ 7,386 $ 4,118
See reconciliation to GAAP basis on page 126.
-124 -
Variance
Favorable
(Unfavorable)
$ 0
0
(1,673)
2,604
151
594
2,090
0
14,466
(39,969)
13,215
(8,522)
(8,522)
4,509
745
5,254
$ (3,268)
Operating Revenues:
Premiums
Total Operating Revenues
Operating Expenses:
Administration Fees
Claims
Premiums
Reimbursed Administrative
Total Operating Expenses
Net Operating Income
Nonoperating Revenues:
Interest Earnings
Total Nonoperating Revenues
Net Income
CITY OF COLLEGE STATION. TEXAS
WORKERS' COMPENSATION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Budget Actual
$399,800 $419,038
399,800 419,038
-
20,000 19,443
280,000 371, 143
22,600 22,978
24,894 24,894
347,494 438,458
52,306 (19,420)
0 32,525
0 32,525
$ 52,306 $ 13,105
See reconciliation to GAAP basis on page 126.
-125-
Variance
Favorable
(Unfavorable)
$ 19,238
19,238
557
(91t143)
(378)
0
(90,964)
(71,726)
32,525
32,525
$(39,201)
CITY OF COLLEGE STATION. TEXAS
INTERNAL SERVICE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
Total Revenues per Budget-Actual
Less Total Expenses per Budget-Actual
Net Income (Loss) , Budgetary Basis
Add-Expenses Related to Balance Sheet:
Capital Outlay
Add(Deducij • Unbudgeted Revenue/Expense
Adjustments:
Prior Year Claims Expense Accrual
Reclass Salaries and Benefits to
Construction In Progress
Claims Expense Correction
Prepaid Insurance Correction
Claims Incurred but not Paid
Depreciation
Prior Year Encumbrances
Loss on Sale of Equipment
Net Income (Loss), GAAP Basis
Employee
Benefits Landfll
$1,199,245 $573,699
(1,225 ,766) (575,212)
(26,521) (1,513)
0 15,134
0 0
0 7,220
18,813 0
0 0
0 0
0 (1,593)
0 0
0 0
$(45,334) $19,248
-126-
Property and
Casualty
$379,n8
(335,891)
43,887
0
0
0
0
(72.268)
0
0
0
0
$(28,381)
Workers'
Unemployment Utility Billing Compensation
72,846 $1,076,130 $451,563
(19,789) (1,072,012) (438,458)
53,057 4,118 13, 105
0 51,319 0
0 0 0
0 0 0
0 0 0
0 0 (44,000)
0 0 0
0 (90,179) 0
0 (1,919) 0
0 (2,700) 0
$53,057 $(39,360) $(30,895)
-127-
-128-
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund oper ations.
-129-
-130-
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE
September 30, 1991
1991
General Fixed Assets:
Buildings $ 13,031,574
Improvements 14, 103,419
Machinery and Equipment 10,000,811
Parks System 5,826,944
Construction in Progress 630,808
Land 5,089,038
Total General Fixed Assets $ 48,682,594
Investment in General Fixed Assets From:
Capital Projects Funds:
General Obligation Bonds 29, 168,875
Certificates of Obligation 1, 732, 352
Contractual Obligations 2,984,843
General Fund Revenues 4,703,639
Special Revenue Funds:
Federal Grants 2,026,719
Other 1'086, 931
Acquisitions Prior to July 1 ' 1979--
Source Undetermined 6,979,235
Total Investment in General Fixed Assets $ 48,682,594
-131 -
1990
$ 11,448,305
12,390,473
8,981,715
5,761,583
2,425,974
4,999,926
$ 46,007,976
27,561,019
1,732,352
0
6,623,927
2,023,722
1,066,821
7 ,000, 135
$ 46,007,976
cny OF COLLEGE STATION. TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE -BY FUNCTION AND ACTIVITY
SEPTEMBER 30, 1991
General Fund:
General Government
Fiscal and Human Resources
Police
Fire
Development Services
Public Services
Parks
Management Services
Total General Fund
Special Revenue Funds:
Parks Escrow
Federal Grants
Other
Total Special Revenue Funds
Capital Projects Funds:
Certificates of Obligation Funds
Capital Equipment
Southwest Parkway
1971 Bond Funds
1976 Bond Funds
1978 Bond Funds
1978 II Bond Funds
1981 Bond Funds
1982 Bond Funds
198211 Bond Funds
1984 Bond Funds
1989 Bond Funds
1991 Bond Funds
Total Capital Projects Funds
Acquisitions Prior to July 1, 1979 -Source Undetermined
Total General Fixed Assets Allocated to Functions
Construction in Progress
Total General Fixed Assets
Total
$ 501,361
292,654
737,968
1,011,177
312,68«>
1,379,467
1,044,277
31,497
5,311,087
140,650
2,023,722
1,066,821
3,231,193
1,732,352
2,230,079
642,231
172,838
126,377
533,706
2,803,997
1,904,043
3,902,862
6,734,898
9,779,925
1,942,791
24,172
32,530,271
6,979,235
48,051,786
630,808
$48,682,594
-132-
$
Building and
Bullding
Land Improvements
0
0
0
0
0
0
0
0
0
0
13,082
150,009
163,091
637,168
0
0
0
0
0
485,325
224,979
376,857
856,785
799,116
89,112
0
3,469,342
1,456,605
5,089,038
$5,089,038
$ 59,444
10,654
1,972
3,869
9,374
28,168
203,749
0
317,230
0
221,859
894,294
1,116, 153
400,000
0
0
0
1,495
25,141
579,005
1, 114, 176
1,237,290
901,923
4,509,689
877,615
0
9,646,334
1,951,857
13,031,574
2,727
$13,034,301
Machinery,
Tools and
Equipment Parks System Improvements
$ 441,917 $ 0 $ 0
282,000 0 0
735,996 0 0
1,007,308 0 0
302,948 0 364
1,351,299 0 0 -
599,809 240,719 0
31,497 0 0
4,752,774 240,719 364
1,300 139,350 0
11,039 154,930 1,622,812
3,248 0 19,270
15,587 294,280 1,642,082
695,184 0 0
2,230,079 0 0
0 0 642,231
0 0 172,838
0 13,249 111,633
0 162,399 346,166
13,967 1,070,353 655,347
930 22,568 541,390
284,443 423,381 1,580,891
694,379 2,433,490 1,848,321
703,751 336,850 3,430,519
14,561 0 961,503
0 17,446 6,726
4,637,294 4,479,736 10,297,565
595,156 812,209 2,163,408
10,000,811 5,826,944 14,103,419
50 473,172 154,859
$10,000,861 $6,300,116 $14,258,278
-133 •
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991
General Fixed General Fixed
Assets Assets
9/30/90 Additions Retirements Transfers 9/30/91
Function and Activity
General Fund:
General Government $ 518,971 $ 24,428 $ 42,038 $ 0 $ 501,361
Fiscal and Human Resources 272,406 20,248 0 0 292,654
Police 725,725 101,241 88,998 0 737,968
Fire 924,278 86,898 0 0 1,011, 176
Development Services 282,983 35,713 6,010 0 312,686
Public Services 1,357,195 172,230 149,957 0 1,379,468
Parks 947,814 115,674 19,211 0 1,044,277
Management Services 0 31,497 0 0 31,497
Computer Project I 458,321 0 0 (458,321) 0
Computer Project II 1,016,994 532,298 (1,549,292) 0
Parks Escrow 119,240 0 0 (119,240) 0
Total General Fund 6,623,927 1,120,227 306,214 (2, 1 26,853) 5,311,087
Special Revenue Funds:
Federal Grants 2,023,722 0 0 0 2,023,722
Parks Escrow 0 21,410 0 119,240 140,650
Other 1,066,821 0 0 0 1,066,821
Total Special Revenue Funds 3,090,543 21,410 0 119,240 3,231,193
Capital Projects Funds:
Certificates of Obligation 1,732,352 0 0 0 1,732,352
Southwest Parkway 642,231 0 0 0 642,231
1971 Bond Funds 172,838 0 0 0 172,838
1976 Bond Funds 126,377 0 0 0 126,377
1978 BondFunds 533,706 0 0 0 533,706
1978 II Bond Funds 2,803,997 0 0 0 2,803,997
1981 Bond Funds 1,904,043 0 0 0 1,904,043
1982 Bond Funds 3,902,862 0 0 0 3,902,862
1982 II Bond Funds 6,407,855 327,043 0 0 6,734,898
1984 Bond Funds 8,641,136 1,138,789 0 0 9,779,925
1989 BondFunds 0 1,942,791 0 0 1,942,791
1991 Bond Funds 0 24,172 0 0 24,172
Capital Equipment 0 222,466 0 2,007,613 2,230,079
Total Capital Projects Funds 26,867,397 3,655,261 0 2,007,613 32,530,271
Acquisitions Prior to July 1,
1979 • Source Undetermined 7,000,135 0 20,900 0 6,979,235
Construction in Progress 2,425,974 2,204,117 0 $(3,999,283) 630,808
Total General Fixed Assets $46,007,976 $7,001,015 $327, 114 $(3,999,283) $48,682,594
-134.
STATISTICAL SECTION
-1 35 -
CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES' (1)
LAST TEN FISCAL YEARS
General
Fiscal Property Franchise & Sales & Mixed Licenses & Fines &
Year Tax Franchise Tax Drink Tax Permits
1982 $606,989 s1n,1sa $1,874,722 $299,5n
1983 589,814 228,951 2,654,600 226,466
1984 25,696 299,269 2,743,848 193,065
1985 8,408 267,991 3, 104,118 220,378
1986 208,481 315,272 3,066,168 114,971
1987 222,826 299,973 3,016,640 102,739
1988 (4) 967,253 (5) 340,310 4,257,621 139,412
1989 1,566,885 (6) 345,416 3,825,314 97,449
1990 1,n4,601 (7) 335,940 4,097,742 94,691
1991 1,482,5n (8) 328,524 6,523,709 116,574
(1) Revenue presented includes the General Fund and Debt Service Funds.
(2) Contribution from Enterprise Funds represents transfers in lieu of taxes.
(3) Revenue sharing transfers made fiscal 1980 through fiscal 1987.
(4) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30.
Fiscal Year 1988 shows the 15 months 7/1/87 - 9/30/88.
(5) Property tax allocated to the General Fund increased from two cents per $100 valuation in 1987
to nine cents in 1988, with a corresponding decrease in debt service from thirty-six to
twenty-nine cents.
Penalties
$418,371
492,985
350,244
442,921
459,872
442,408
478,114
490,184
536,155
518,357
(6) Property tax allocated to the General Fund increased from nine cents per $100 valuation in 1988
to fourteen cents in 1989, with a corresponding decrease in debt service from twenty-nine
to twenty-four cents.
(7) General Fund property tax increased from fourteen cents per $100 valuation in 1989 to sixteen
cents in 1990.
(8) General Fund property tax decreased from sixteen cents per $100 valuation in 1990 to thirteen
and one quarter cents per $100 valuation in 1991 .
Source: City of College Station
-136.
Charges Transfer Other Debt Service
For From Enterprise Financing Property
Services Funds (2) All Other Sources Tax Total
$177,930 $1,647,247 $431,233 $313,89 3 (3) $1,614,989 $7,562,704
227,962 2,097,225 564,636 517,768 (3) 1,724,363 9,324,770
269,094 2,774,940 354,924 337,370 (3) 2,678,842 10,027,292
286,010 3,272,759 453,871 625,82 5 (3) 3,514,761 12,197,042
335,371 4,066,951 407,287 706,772 (3) 3,826,083 13,507,228
298,463 4,302,654 414,908 657,086 (3) 3,992,810 13,750,507
487,541 5,570,140 577,819 61,439 3,411,171 (5) 16;290,820
500,710 4,501,169 593 ,764 23,520 2,845, 775 (6) 14,790,186
573,748 4,701,449 693,154 31,565 2,716,367 15,555,412
540,096 3,772,060 553,079 121,895 3,037,368 16,994,239
-137 -
ST A TISTICAL SE CTIO N
CITY OF COLL EGE ST ATION, TEXA S
GENERAL GOVERNMEN TAL EXPENDIT UR ES AND
OTHER USES BY FUNCTION (1)
LAS T TEN FISCAL YEARS
Fiscal General
Year Government Police Fire
1982 $2,132,476 $1,491,374 $1,350,053
1983 3,592,677 1,922,117 1,691,084
1984 3,200,862 2,089,176 1,842,618
1985 3,559,610 2,445,386 2,008,648
1986 3,948,780 2,711,271 2,224,796
1987 4,214,064 3,024,395 2,324,273
1988 (2) 4,968,662 3,883,961 2,943,886
1989 4,335,002 3,188,081 2,588,909
1990 4,617,138 3,363,665 2,780,466
1991 4,723,549 3,491,656 2,833,455
(1) Expenditures presented include the General and Debt Service Funds.
(2) Fiscal year 1988 represents the transition from a June 30 year-end to September 30.
Fiscal Year 1988 shows the 15 months 7/1/87 -9/30/88.
(3) Utility Billing established as internal service fund in fiscal year 1989, reducing
reimbursed administrative expenditures in General Fund.
Source: City of College Station
• 138.
Public
Services
$714,819
819,417
966,407
1,142,137
1,240,623
1,190,695
1,561,876
1,392,230
1,502,988
1,940,697
Other
Parks & Capital Reimbursed Debt Financing
Recreation Outlay Administrative Service Uses Total
$733,073 $498,411 ($1,277,255) $1,571,830 $ 0 $7,214,781
979,019 549,230 (1,532,333) 2,417,748 0 10,438,959
1,159,758 762,368 (2,391,871) 3,493,647 0 11,122,965
1,405,236 651,878 (2, 779, 161) 3,499,615 0 11,933,349
1,572,606 606,156 (2,832, 153) 3,807,583 0 13,279,662
1,583,837 399,930 (3,353,671} 3,705,802 0 13,089,325
2,401,189 1,068,070 (3,818,632) 3,813,384 0 16,822,396
2,090,649 636,539 (2,393, 775} (3) 3,399,826 0 15,237,461 (3)
2,428,196 345,317 (2,276,465) (3) 3,422,703 200,000 16,384,008 (3)
2,269,977 602,976 (2,415,356) (3) 3,671,439 720,546 17,838,939
-139.
Current
Fiscal
Year
1982
1983
1984
1985
1986
1987
1988
1989
· 1990
1991
STATI STICAL SECTION
CITY OF COLLEGE STATION, TEXAS
PROPE RTY TAX LEVIE S AND COLLECTIONS
LAST TEN FISC AL YEARS
Percent
Total Tax Of LS\ly
Tax Levy Collections Collected
$1,281,534 $1,236,615 96.50
2,286,192 2,178,842 95.30
2,609,180 2,497,144 95.71
3,446,634 3,243,918 94.12
4,163,870 3,870,682 92.96
4,261,855 3,956,428 92.83
4,181,328 3,945 ,308 94.36
4,262,125 4,122,235 96.72
4,472,941 4,376,436 97.84
4,429,176 4,308,690 97.28
Source: City of College Station
-140.
Delinquent
Tax
Collections
$50,820
42,389
76,450
79,880
105,878
192,003
315,203
202,588
98,787
136,233
Total Collections · ·outstanding Delinquent
Total As Percent Of Outstanding Taxes As A Percent
Tax Collections Current Levy Delinquent Taxes Of Current Levy
$1,287,435 100.46 $70,839 5.53
2,221,231 97.16 135,609 5.93
2,573,594 99.40 168,495 6.46
3,323,798 96.44 286,133 8.30
3,976,560 95.50 470,034 11.29
4,148,431 97.34 582,614 13.67
4,260,511 101.89 489,709 11.71
4,324,823 101.47 420,113 9.86
4,475,223 100.05 394,727 8.82
4,444,923 100.36 327,854 7.40
-141 -
Fiscal
Year
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
Source:
(1)
CITY OF COLLEGE STATION, TEXAS
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTIES
LAST TEN FISCAL YEARS
Real Property
Assessed Estimated
Value Actual Value
$391,198,889 $391, 198,889
695,479,501 695,479,501
n5,606,760 n5,606,760
879,001,892 879,001,892
993,907,903 993,907,903
1,014,067,239 1,014,067,239
993, 765,995 993, 765,995
1,002,938,332 1,002,938,332
995,686,332 995,686,332
983,973,909 983,973,909
1,013,892,433 1,013,892,433
Brazos County Appraisal District
Personal Property
Assessed Estimated
Value Actual Value
$44,786,518 $44,786,518
74,976,425 74,976,425
95,188,096 95,188,096
116,065,055 116,065,055
144,581,203 · 144,581,203
143,572,456 143,572,623
145,214, 623 145,214, 623
157,209,511 157,209,511
161 ,343, 707 161,343,707
156, 164,603 156, 164,603
150,886,397 150,886,397
State Property Tax Board Report of Property Value
Does not include totally exemjX property
-142-
Exemptions
Real Property (1)
$19,582,260
31,709,751
29,592,994
35,420,320
36,875,269
36,629,372
38,631,099
38,535,92 2
38,794,667
38,658,990
38,166,827
Total Ratio of Total Assessed
Assessed Estimated To Total Estimated
Value Actual Value Actual Value
$416,403, 147 $41 6,403, 147 100
738,746,175 738,746, 175 100
841 ,201 ,862 841,201,862 100
959,646,627 959,646,627 100
1, 101,613,837 1, 101,613,837 100
1, 121,010,323 1, 121,010,323 100
1, 100,349,519 1,100,349,519 100
1, 121,611,921 1, 121,611,921 100
1, 118,235,372 1, 118,235,372 100
1, 101 ,479,522 1, 101,479,522 100
1,126,612,003 1,126,612,003 100
• 143.
(1)
(2)
Fiscal
Year(1) City
1982 $.31
1983 .31
1984 .31
1985 .36
1986 .38
1987 .38
1988 .38
1989 .38
1990 .40
1991 .40
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES
DIRECT AND OVERLAPPING
LAST TEN FISCAL YEARS
Tax Rates
(Per $100 of Assessed Value)
School County State
$1.1800 $0.4000 $.10 (4)
0.9000 0.2700 .00
0.9700 0.3100 .00
0.9500 0.3296 .00
0.9780 0.3253 .00
1.0790 0.4170 .00
1.0790 0.4170 .00
1.2100 0.3427 .00
1.3000 0.3689 .00
1.4400 0.4105 .00
Total(3)
$1.9900
1.4800
1.5900
1.6396
1.6833
1.8760
1.8760
1.9327
2.0689
2.2500
Tax rates are established by each taxing jurisdiction on an annual basis for revenues to be
collected in the following fiscal year.
The elate that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions
become delinquent on February 1. The penalty is set by state law at S°.ib in February, and
an additional 1 % per month up to 12%. The interest is accrued at 1 % per month.
(3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by
State Statute. This limit is for both operations and debt service combined.
(4) The state legislature effectively eliminated state property taxes by reducing the ratio to
.0001% infiscal 1981.
Source: Brazos County Appraisal District
-144-
Tax Ratios Original Tax Levies
City School County City School County
100 100 100 $1,281,560 $4,707,725 $4,140,834
100 100 100 2,286,192 7,105,257 5,879,701
100 100 100 2,609,180 8,706,598 9,086,144
100 100 100 3,446,634 9,676,001 9,206,410
100 100 100 4,163,870 11,757,247 9,997,174
100 100 100 4,261,855 12,797,106 11,515,156
100 100 100 4,181,328 12,959,657 12,297,807
100 100 100 4,262,125 14,868,835 10,138,888
100 100 100 4,472,941 15,814,785 10,476,587
100 100 100 4,429,176 17,388,938 11,438,852
-145 -
CITY OF COLLEGE STATION, TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Percentage of Total
Fiscal Current Assessments Assessments Outstanding
Year Assessment Collected Collected Assessments
1982 $394,287 $348,235 80.39% $84,929
1983 40,116 32,454 25.95% 92,591
1984 49,373 65 5.00% 141,899
1985 45,746 32.24% 96,153
1986 16,019 16.66% 80,134
1987 13,433 16.76% 66,701
1988 202,546 36,913 13.71% 232,334
1989 21,703 93.4()0-' 210,631
1990 40,926 14,251 5.67% 237,306
1991 31,016 13.07% 206,290
Source: City of College Station Finance Department
• 146.
CITY OF COLLEGE STATION, TEXAS
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 1991
The City has no general obligation legal debt limit other than a ceiling
on the tax rate as specified by the State of Texas. The prescribed
maximum is $2.50 per $100 at 100% valuation.
• 147.
Fiscal
Year
1982
1983
1984
1 985
1986
1 987
1988
1989
1990
1991
CITY OF COLLEGE STATION, TEXAS
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
Estimated
Population (1)
43,121
47,578
49,022
50,853
50,991
51,222
51,463
51,707
51,977
52,456 (2)
LAST TEN FISCAL YEARS
Assessed
Value
$433,053,691
769,127,740
841,670,967
957,398,333
1,095, 755,455
1, 121,540, 789
1, 100,349,519
1, 121,611 ,921
1, 118,235,372
1, 126,612,003
Gross
Bonded Debt
$14,690,000 (3)
20,240,000 (3)
27,480,000 (3)
21,354,00Q
19,907,500
18,411,000
20,993,888
19,242,957
20,664,590
18,577,355
(1) Source: Metropolitan Planning Organization & City of College Station
Planning Department
(2) Source: U.S. Goverrment Census
(3) Includes general obligation debt that is sef'Viced by the Enterprise Funds.
In fiscal 1985, such debt was reflected as indebtedness of the Utility Fund.
-148.
Less
Debt Service
Cash Funds
$812,717
955,945
1,478,640
1,750,986
2,028,845
2,560,656
1,890,972
1,880,417
1,528,503
1,146,503
Net
Bonded Debt
$13,877 ,283
19,284,055
26,001,360
19,603,014
17,878,655
15,850,344
19,102,916
17,362,550
19,136,087
17,430,852
Ratio of
Net Bonded Debt
To Assessed Valuation
3.20
2.51
3.09
2.05
1.63
1.41
1.74
1.55
1.71
1.55
• 149.
Net Bonded
Debt Per Capita
$322
405
530
385
351
309
371
336
368
332
Taxing Body
ESTIMATED OVER-
LAPPING DEBT
College Station l.S.D.
Brazos County
Bryan l.S.D.
NET DIRECT DEBT
City of College Station
CITY OF COLLEGE STATION, TEXAS
SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT (1)
SEPTEMBER 30, 1991
Net Bonded Debt City's Share
Amount As Of Percent Amount
(2) $35, 170,000 &'31/91 82.28 % $28,937,876
(3) 8,825,953 &'31/91 35.n 3,157,043
(4) 29,810,000 &'31/91 3.54 1,055,274
$33, 150, 193
17,430,852 9/3Q'91 100.00 17,430,852
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT $50,581,045
*Population 52,456
(1) Source: City of College Station Finance Department
(2) Source: College Station Independent School District
(3) Source: Brazos County
(4) Source: Bryan Independent School District
-150-
Per*
Capita
$552
60
20
632
332
$964
Fiscal
Year
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
(1)
(2)
Source:
CITY OF COLLEGE STATION, TEXAS
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO
TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES
LAST TEN FISCAL YEARS
Total General
Interest, Gover nmental
Fiscal and Total Expenditures
Principal Other Charges Debt Service and Other Uses
$ 856,343 $ 715,120 $ 1,571,463 (1) $ 7,214,781
1,195,929 1,221,313 2,417,242 (1) 10,438,959
1,547,007 1,944,710 3,491,717 (1) 11,122,965
1,361,800 2,137,815 3,499,615 11,933,349
1,630,982 2,176,601 3,807,583 13,279,662
1,685,439 2,020,363 3,705,802 13,089,325
1,795,053 2,108,331 3,813,384 16,822,396 (2)
1,852,938 1,546,888 3,399,826 15,237,461
1,913,720 1 ,508,983 3,422,703 1 6,384,008
2,206,493 1,464,946 3,671,439 17,838,939
Includes general obligation debt that is serviced by the Enterprise Funds.
As of July 1, 1984, such debt was reflected as indebtedness of the Utility Fund.
Fiscal year 1988 represents the transition from a June 30 year-end to
September 30. Fiscal year 1988 shows the 1 s months 7 /1 /87 -9130/88.
City of College Station
-151 •
Ratio
21.78 %
23.16
31.39
29.33
28.67
28.31
22.67 (2)
22.31
20.89
20.58
Fiscal
Year
1982
1983
1984
1985
1986
1987
1988 (1)
1989
1990
1991
(1)
Source:
Operating
Revenues
$16,549,721
23,611,548
26,277,830
31,867,897
32,480,725
32,760,614
48,138,363
37,584,613
37,108,418
35,558,916
CITY OF COLLEGE STATION, TEXAS
UTILITY FUND
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
Operating
Expenses
(Excluding Net
Depreciation) Revenues
$9,456,675 $7,093,046
15,505,972 8,105,576
16,265,010 10,012,820
21,673,543 10,194,354
23,958,157 8,522,568
22,777,769 9,982,845
33,676,511 14,461,852
26,878,049 10,706,564
26,478,070 10,630,348
27,042,224 8,516,692
Debt Service Requirements
Average ··Annual Maximum AnnuaJ
Total Coverage Total Coverage
$1,492,660 4.75 % $2,410,048 2.94%
2,288,214 3.54 3,787,641 2.14
4,066,427 2.46 5,688,176 1.76
3,582,202 2.85 5,172,546 1.97
3,476,179 2.45 5,143,007 1.66
3,357,048 2.97 5,096,158 1.96
3,532,240 4.09 5,384,967 2.69
3,377,186 3.17 5,090,875 2.10
2,952,927 3.60 4,826,164 2.20
2,738,882 3.10 4,994,535 1.70
Fiscal year 1988 represents the transition from a June 30 year-end to
September 30. Fiscal year 1988 shows the 15 months 7/1 /87 -9/'J0/88.
City of College Station
• 152.
Fiscal
Year
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
(1)
CITY OF COLLEGE STATION, TEXAS
TOTAL BANK DEPOSITS
LAST TEN FISCAL YEARS
Amount
$17 4,990,000
175,848,000
190, 147 ,000
200,588,000
199, 102,000
214,443,000
135,469,000 (2)
806, 1 00,000 (3)
703,600,000 (3)
787,700,000
(1) Effective in fiscal year 1988, data from September 30. Prior years are
June 30 reports.
(2) During fiscal year 1988, First Republic Bank A&M was purchased by
North Carolina National Bank and operated. as a branch of N.C.N.B.
Texas National Bank. Call reports are not issued by branch banks.
(3) Due to continued consofidation in the banking industry, total includes
Bryan - College Station area banks.
SOURCE: Call reports for all College Station area banks
• 153.
Year
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
SOURCE:
Cl1Y OF COLLEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential
Construction
Number
of Permits Value
663 $64,567,551
424 27,272,747
134 23,500,892
194 9,587,839
209 8,104,272
250 12,655,651
243 20,279,472
229 15,528,105
213 12,539,486
370 18,933,748
Commercial
Construction
Number
of Permits Value
. 543 $40,1n,931
500 32,116,284
467 45,546,079
323 15,n9,281
134 16,133,255
225 15,590,672.
172 3,468,622
203 22,085,987
56 3,870,491
164 17,319,566
City of College Station Building Department
• 154.
Total
Number
of Permits
1,206
924
601
517
343
475
415
432
269
534
Value
$104,745,482
59,389,031
69,046,971
25,367,120
24,237,527
28,246,323
23,748,094
37,614,092
16,409,9n
36,253,314
CITY OF COLLEGE STATION, TEXAS
Taxpayer
C.B.L. Management
General Telephone
Humana of Texas, Inc.
Southwest Savings Association
Resolution Trust Corp.
Westinghouse Electric Corp.
NCNB Texas Nati onal Bank
Lodgec Properties/Rossco Holdings
College Station Hotel Partners
San Antonio Savings
Primary Properti es -Foleys
Jerry J. Moore
Briarwood Trust
Sears Roebuck, Co.
Dillards Department Stores
Plantation Oaks Association
Cain, D.R.
Scott & White Hospital
First American Bank
Texas Psychiatric Company
Total
PRINCIPAL TAXPAYERS
SEPTEMBER 30, 1991
Type of Business
Retail Mall
Utility
Hospital
Hotel
CommerciaV Apartments
Manufacturing
Bank
RetaiVHotel
Hotel
Apartments
Retail
Shopping Centers
Apartments
Retail
Retail
Apartments
Rental Properties
Hospital
Bank
Hospital
SOURCE: Brazos County Appraisal District
-155 -
1990
Assessed Valuation
$40,584,540
26,547,330
21,722,409
20,050,645
18,100,180
17,553,600
15,640,226
13,755,580
10,498,940
8,178,290
7,430,702
6,829,500
6,567,540
6,447,470
6,388,599
6,341,970
6,317,590
5,895,231
5,862,770
51806,250
$256,519,362
Percent of
Total Assessed
Valuation
3.60%
2.36
1.93
1.78
1.61
1.56
1.39
1.22
0.93
0.73
0.66
0.61
0.58
0.57
0.57
0.56
0.56
0.52
0.52
0.52
22.7So.4
Utility Customer
Westinghouse
City of College Station
College Station Hotel Partners
CSL & Associates
U:S. Department of Agriculture
Humana Hospital
Skaggs Alpha Beta
Kroger Company
CSL & Associates
Consolidated High School
TOTAL
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL UTILITY CUSTOMERS
SEPTEMBER 30, 1991
Type of Business
Manufacturing
Municipality
Hotel
Retail
Government
Service
Retail Grocery
Retail Grocery
Retail
School District
FY 1991
� Consumption
9,682
7.496
5,450
5,139
4,087
4,023
3,991
3,561
3,313
3,136
49,878
Total � consumption for the period October 1, 1990, to September 30, 1991, was 401, 1 �.
SOURCE: City of College Station Utility Billing Department
• 156·
Total
Percent of�
Consumed
2.41%
1.86%
1.35%
1.28%
1.01%
1.00%
0.99%
0.88%
0.82%
0.78%
12.38%
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1991
Date incorporated
Date first charter adopted
Date present charter adopted
Form of government
Fire Protection:
Area in square miles
Year
Miles of streets
1938
1948
1958
1968
1978
1982
1986
1 988
1989
1990
1991
Miles of sidewalks
Miles of sanitary sewer
Number of stations
Number of full-time employees
Paved
Unpaved
Police Protection:
Recreation:
Number of employees (uniformed)
Number of employees (plain clothes, clerical)
Number of patrol units
One jail facility with a capacity of 20
Number of playgrounds
Number of basketball courts
Number of swimming pools
Number of soccer fields
Number of softball/baSeball fields
Num ber of tennis courts
Number of picnic shelters
Number of gyms
Number of volleyball courts
(Continued)
• 157 •
Square Miles
1.50
4.20
7.30
17.3
22.6
23.8
26.7
27.7
27.7
27.7
27.7
October, 1938
October, 1938
August, 1983
Council-Manager
157.0 Miles
2.5 Miles
30.0 Miles
210.0 Miles
2
68
69
29
15
21
17
3
17
14
12
10
1
4
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1991
(Continued)
Sanitation Fund:
Education:
Elections:
Population:
SOURCE:
Number of users (units served)
Landfill size
Methodology
Attendance centers
Number of classrooms
Number of teachers
Number of students
Number of registered voters:
Last general election
Last municipal election
Number of votes cast in:
Last general election
18,750
119.53 acres
Curbside pickup using plastic bags
7
350
375
5,400
26,652
32,787
Last municipal election
Percentage of registered voters voting in:
1,800
2,280
Census Count
Last general election
Last municipal etection
City of College Station
1990
1980
1970
1960
1950
• 160.
4.9%
7.0%
52,456
37,296
17,676
11,396
7,925
Deloitte &
Touche
December 23, 1991
Mayor Larry Ringer and
Members of City Council
City of College Station, Texas
Suite 2300 Telephone: (713) 756-2000
333 Clay Street Facsimile: (713) 756-2001
Houston, Texas 77002-4196
Dear Honorable Mayor and Council Members:
In planning and performing our audit of the general purpose financial statements of the
City of College Station, Texas ("City") for the year ended September 30, 1991 (on which
we have issued our report dated December 23, 1991), we considered its internal control
structure in order to determine our auditing procedures for the purpose of expressing an
opinion on the general purpose financial statements and not to provide assurance on
the internal control structure. However, we noted certain matters involving the internal
control structure and its operation that we consider to be a reportable condition under
standards established by the American Institute of Certified Public Accountants.
Reportable conditions involve matters coming to our attention relating to significant
deficiencies in the design or operation of the internal control structure that, in our
judgment, could adversely affect the City's ability to record, process, summarize and
report financial data consistent with the assertions of management in the financial
statements. The reportable condition that we noted is described below.
FIXED ASSET DETAIL RECORDS
Observation: The City maintains detail property records for the Utility and
Sanitation Funds but not for the General Fixed Asset Group of Accounts.
Recommendation: The City has prepared a draft of a fixed asset manual which
outlines specific policies and procedures for conducting fixed asset inventories.
The City should continue this process to ensure that a complete physical
inventory of fixed assets is taken and to hire or train a fixed asset accountant
whose duties would include maintaining accurate detail property records.
We also submit our comments concerning certain observations and recommendations
relating to other accounting matters. The recommendations resulted from our
observations made in connection with our audit of the City's general purpose financial
statements for the year ended September 30, 1991, and are described beginning on the
following page.
Member
RR¥ ij� i International
CONSTRUCTION IN PROGRESS
Observation: Numerous year-end adjustments are required to properly state the
property accounts.
Back round: During the course of our audit, we noted that the Construction-in-
rogress account is not analyzed on a timely basis to determine projects that are
complete.
Recommendation: Establish a review process to ensure that projects are
transferred to fixed assets when complete and depreciation (if applicable) begins
upon completion of the project.
PAYROLL CHECK DISTRIBUTION
Observation: Certain control procedures are not consistently adhered to relating
to the distribution of employee payroll checks.
Background: While observing the regular distribution of the employee payroll
checks, we noted that payroll checks are not consistently compared to the payroll
registers to verify that employees are being paid at the proper rates and that
appropriate deductions are being withheld. In addition, unclaimed payroll checks
are not always returned to the Payroll Department as required by the City of
College Station Policy and Procedures Manual.
Recommendation: Require that all employees consistently adhere to prescribed
payroll procedures as documented in the City of College Station Policy and
Procedures Manual.
CAPITALIZATION POLICIES
Observation: The current capitalization limits ($500 or 2 year useful life) allow for
the capitalization of non-major and short-lived assets, which results in
cumbersome record keeping tasks.
Recommendation: Consider increasing the criteria for asset capitalization so that
assets capitalized are significant and of a long-term nature.
This report is intended solely for the information and use of the Mayor and City Council
members, management, and others within the City, and officials of applicable federal
and state agencies. This restriction is not intended to limit the distribution of this report,
which is a matter of public record.
We will be pleased to discuss these comments with you and, if desired, to assist you in
implementing our suggestions.
Yours truly,
��TtJuW-
CITY OF COi J EGE S
MEMORANDUM
TO: Ron Ragland, City Manager
FROM: Glenn Schroeder, Executive Director . --:�
of Fiscal and Huma�eso�
DATE: April 3, 1992
SUBJECT: Staff Response to Audit Manag emen t Letter
The audit for the fiscal year ended Septe m ber 30, 1991 was completed by
D el oitte & Touche/lngram, Wallis & Co., Inc. This was the second year of a three
year j oint engagement that the City Council agreed to in 1990. As part of their
annual audit process, the auditors conduct a review of the operations of the
Finance Department. The result of that review is their "Report to Management"
in whi ch they report on issues they consider to be wea knesses in the operation of
th e department.
Their report is divi ded into two areas: 1) reportable conditions, and 2) other
matters. Reportable conditions involve areas in which serio us deficiencies exist
which could significantly affect the reliability of the financial records of the City or
the safeguard of the assets of the City. There is currently only one reportable
condition noted in the auditors' report. It is in the process of being addressed.
Other matters are issues that are of a minor nature and have been iden tifie d as
areas where improvements would be b eneficial to the d e p a rt men t .
The following response has been .structured to address the issues raised by the
auditors.
FIXED ASSET DETAIL RECORDS
Lack of the detailed fixed asset re cords has been noted as a reportable
condition for several years. Property records are available for the utility
and sanitation funds in order to record depreciation. We have, likewise,
drafted policies and p rocedures that would entail a complete fixed asset
inventory. We have used these procedures to list property of individual
divisions, such as utility billing and community development, but with
existing resources and the complexity of a full inventory of the City, it will
take several years to complete this process.
OTHER MA TIERS
Construction in Process
Changes in the ca pital projects accountin g procedures have been drafted.
Steps include not only coordination at the beginning of the project, but also
steps at the co m pletio n of the project to ensure that t h e project is properly
closed and transferred to fixed assets.
Payroll Check Distribution
Procedures have been p rescri bed as it relates to the distribution of payroll
checks. The Fi nance Department personnel are currently planning
assistance visits to the operating departments to review procedures and
answer q uesti ons . Payroll distribution procedures will be reviewe d at this
ti m e .
Capitalization Policies
Changes have been made to the cri te ria for asset capitalization. The new
criteria will be i m plemented as part of the budget process for fiscal year
1992-93.
cc: Mayor and City Council
Executive Staff