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Home My WebLink About12/08/2016 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION DECEMBER 8, 2016 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor- Council: Blanche Brick Jerome Rektorik Linda Harvell Barry Moore Julie Schultz James Benham City Staff: Student Liaison Kelly Templin, City Manager Spencer Davis, VP Municipal Affairs Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 3:35 p.m. on Thursday, December 8, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Employee Recognition, Recognition of Employee of the Year nominees and Reception. The following employees were recognized for service: 20 Years of Service Dana Albrecht Thomas Brown Rocio Cortez Bryan Fails Joseph Gibson Raul Gonzalez Ricardo Guzman Martha Hennessey Paul Maass Michael Pavelka Carol Rodriquez Lance Simms 25 Years of Service Dennis Bain Charles Fleeger Deborah Hamff Jeffrey Kersten Troy Pemberton Carol Roach WKSHP 120816 Minutes Page 1 Dan Schill Darryl Smith Marvin Wagener Patsy Wiley Robert Wilson 30 Years of Service Mary Joyce Duda Greg Leeth James Schroeder 35 Years of Service Kerry Maxwell Stephanie Simpson Nominees for Employee of the Year were: Sean Beatty Jennifer Cabezas Courtney Collins Marisa Dominguez Alan Gibbs Kerry Maxwell Barbara Moore James Schroeder Rita Stivors Kimberly Voitier Jordan Wood Heather Woolwine The Employee of the Year is Heather Woolwine. A small reception followed. 3. Executive Session In accordance with the Texas Government Code §551.071 Consultation with Attorney, §551.072- Real Estate, §551.074-Personnel, and §551.087-Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:34 p.m. on Thursday, December 8, 2016 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: • Legal issues related to the contracts associated with the Enterprise Resource Planning (ERP) System. C. Deliberation on the purchase, exchange, lease, or value of real property; to wit: • Property located generally south of the intersection of Greens Prairie Road West and Royder Road in College Station, Texas. D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self-evaluation • Construction Board of Adjustments • Design review Board • Parks & Recreation Advisory Board • Planning and Zoning Commission WKSHP 120816 Minutes Page 2 • Zoning Board of Adjustments E. Deliberation on an offer of financial or other incentives for a business prospect the City seeks to have locate, stay, or expand in or near the City; to wit: • Potential economic incentives for extension of Dartmouth Street from FM 2818 through proposed properties to be developed. The Executive Session recessed at 6:04 p.m. and reconvened after the Regular meeting at 12:03a.m. 4. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektorik,the City Council voted seven(7)for and none(0)opposed,authorizing the City Manager to settle the City's dispute involving the contracts with N. Harris Computer Corporation related to the Enterprise Resource Planning System for a payment that the City of College Station will receive in an amount no less than $260,000 and to execute a settlement and release containing terms as are customarily contained in settlement agreements. The motion carried unanimously. 5. Presentation, possible action, and discussion on the election of Mayor Pro Tempore. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Moore,the City Council voted five (5) for and none(0)opposed, with Councilmembers Brick and Harvell voting against, to appoint Julie Schultz as Mayor Pro Tempore. The motion carried unanimously. 6. Presentation, possible action and discussion on items listed on the consent agenda. (2b): Donald Harmon, Director of Public Works, clarified that the sidewalk installation is a result of neighborhood plans and will not conflict with any road repair/maintenance. (2c): Timothy Crabb, Director of Electric Utilities, stated that there will be cost savings due to the reduced need for maintenance. As for increased brightness, they have the capability to dim the lights. The white light will also provide more security. (21): Alison Pond, Director of Human Resources, stated that this item is included in the current budget and the itemization breaks down the different costs. (2g): Joe Warren, Interim Fire Chief, stated that is item in included in the budget. It is on the Consent Agenda for Council approval of the expense. (21): Jeff Kersten, Assistant City Manager, stated that the City offers credit card payment options, and the City will be going out for an RFP for a provider. This item allows the City to operate on a month-to-month basis until such time as a contract is awarded. WKSHP 120816 Minutes Page 3 7.Presentation,possible action,and discussion concerning the City Internal Auditor's Water Demand Forecasting Audit. Madison Rorschach,Assistant Internal Auditor,reported that over the next few years,expenditures in water and wastewater capital projects are projected to exceed $30 million, are largely due to infrastructure strain resulting from population growth. In addition, the most recent water and wastewater rate study was conducted about thirteen years ago. It was recommended that more complex methods should be investigated in the future as the City grows and diversifies. In the past,the forecasting methods utilized by the City have been sufficient. However,as the City grows and diversifies these risks may become more apparent. As this occurs, the City could benefit from more complex in-house water demand forecasting approaches, as it allows for more thorough analysis and increases institutional knowledge. 8. Presentation, possible action, and discussion regarding the updated Wastewater Master Plan. Dave Coleman, Director of Water Services, and Stephen Maldonado, Engineer, updated the Council on the Wastewater Master Plan. They provided projections for the City's population/demographic and wastewater demand. The collection system analysis and treatment plant expansion strategy were also presented. A brief overview of the Capital Improvements Plan related to capacity expansion and rehabilitation, Mayor Mooney recessed the Workshop at 7:00 p.m. Workshop reconvened at 12:00 a.m. In accordance with the Texas Government Code §551.074-Personnel, the College Station City Council convened into Executive Session at 12:03 a.m. on Friday, December 9, 2016 in order to continue discussing matters pertaining to: Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Parks &Recreation Advisory Board • Planning and Zoning Commission Executive Session adjourned at 12:45 a.m. Council came out of Executive Session to make the following appointments: Parks Board: Don Hellriegel, Kevin Henderson, and Rebecca Jackson. Planning and Zoning Commission: Bill Mather (unexpired term) and Elianor Vessali (unexpired term). 9. Council Calendar WKSHP120816 Minutes Page 4 Council reviewed the calendar. 10. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Brick asked for an item on the thoroughfare plan interacting with the ETJ. She also requested a workshop to review Suburban Commercial zoning and the City's plan for managing floodplain areas, starting with Bee Creek. Councilmember Benham asked to look at the schedule for traffic impact fees. 11.Discussion, review and possible action regarding the following meetings: Animal Shelter Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Historic Preservation Committee, Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments,Sister Cities Association,Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth Advisory Council, Zoning Board of Adjustments There were no reports. 12. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 1:00 a.m. on Friday, December 9, 2016. . iiA . Mo,,ney, ayor ATTEST: ick- Sherry Mash urn, City Secretary WKSHP 120816 Minutes Page 5