HomeMy WebLinkAboutFY 2005-2006 -- Approved Annual BudgetHEART OF THE RESEARCH VALLEY
CITY OF COLLEGE STATION
City of College Station, Texas
Approved Budget for Fiscal Year 2006
October 1, 2005 to September 30, 2006
Principal City Officials, October 2005
Elected Officials
Mayor................................................................................................................... Ron Silvia
Council Members.................................................................... John Happ, Mayor Pro-Tem
Ben White, Place 1
Ron Gay, Place 2
Susan Lancaster, Place 4
Chris Scotti, Place 5
Nancy Berry, Place 6
City Administration
Interim City Manager.......................................................................................Glenn Brown
Director of Finance and Strategic Planning.......................................................Jeff Kersten
Director of Public Utilities............................................................................John C. Woody
Chief of Police...........................................................................................Michael Clancey
Chief of Fire.................................................................................................Robert B. Alley
Director of Public Works...................................................................................Mark Smith
Director of Parks and Recreation............................................................Stephen C. Beachy
Director of Planning and Development Services.................................................Joey Dunn
Director of the Office of Technology and Information Services.................Olivia Burnside
Director of Public Communications and Marketing...................................Rebecca Nugent
Director of Human Resources......................................................................Julie O’Connell
Director of Economic Development....................................................................Kim Foutz
City Attorney ...........................................................................................Harvey Cargill, Jr.
City Secretary ............................................................................................Connie L. Hooks
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to the City of College Station,
Texas for its annual budget for the fiscal year beginning October 1, 2004.
In order to receive this award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan,
and as a communications device. The award is valid for a period of one year only. We
believe that our current budget continues to conform to program requirements, and we are
submitting it to GFOA to determine its eligibility for another award.
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TABLE OF CONTENTS
Transmittal Letter ......................................................................................................................... i
Executive Summary
Executive Summary.............................................................................................................1
Fiscal Year Comparison Summary....................................................................................20
Graph of Net Budget..........................................................................................................21
Combined Summary of Revenues and Expenditures.........................................................22
All Funds Summary ........................................................................................................24
Analysis of Tax Rate…......................................................................................................25
Analysis of Property Valuations........................................................................................26
City Organization Chart.....................................................................................................27
Strategic Planning Initiatives ............................................................................................28
Strategic Planning and Budget Process .............................................................................29
Governmental Funds
General Fund
Police Department........................................................................................................36
Fire Department...........................................................................................................47
Public Works................................................................................................................56
Parks and Recreation ...................................................................................................65
Library .........................................................................................................................78
Planning and Development Services ...........................................................................81
Office of Technology and Information Services .........................................................87
Fiscal Services .............................................................................................................93
General Government..................................................................................................102
Debt Service Fund ...........................................................................................................119
Parks Xtra Education Fund..............................................................................................125
Economic Development Fund..........................................................................................127
Court Security Fund.........................................................................................................129
TABLE OF CONTENTS
Court Technology Fund.............................................................................................130
Police Seizure Fund..................................................................................................131
General Government Capital Improvement Projects.................................................132
Enterprise Funds
Combined Utility Funds.............................................................................................149
Public Utilities Department .......................................................................................150
Electric..............................................................................................................151
Water.................................................................................................................153
Wastewater........................................................................................................157
Sanitation ..................................................................................................................161
Parking Enterprise Fund ............................................................................................166
Brazos Valley Solid Waste Management Agency.....................................................168
Utility Capital Improvement Projects........................................................................173
Special Revenue Services
Hotel/Motel Fund.......................................................................................................188
Community Development Fund ................................................................................193
Wolf Pen Creek TIF ..................................................................................................195
Cemetery Perpetual Care Fund..................................................................................197
Internal Service Funds
Insurance Funds.........................................................................................................198
Workers Compensation Fund ...........................................................................199
Property Casualty Fund ....................................................................................200
Employee Benefits Fund...................................................................................201
Unemployment Compensation Fund ...............................................................202
Equipment Replacement Fund...................................................................................203
Utility Customer Service ...........................................................................................207
TABLE OF CONTENTS
Fleet Maintenance, Print/Mail, and Communications Funds ..........................................211
Fleet Maintenance Fund..........................................................................................212
Print/Mail Fund.......................................................................................................215
Communications Fund............................................................................................218
Appendices
Budget Ordinances..........................................................................................................A-1
Service Level Adjustments List.......................................................................................B-1
Personnel .........................................................................................................................C-1
Revenue History and Budget Estimates..........................................................................D-1
Budget Provision Stated in Charter .................................................................................E-1
Fiscal and Budgetary Policy Statements..........................................................................F-1
Outside Agency Funding................................................................................................G-1
Miscellaneous Statistical Data........................................................................................H-1
Debt Service Schedules ....................................................................................................I-1
General and Administrative Transfers .............................................................................J-1
Glossary..........................................................................................................................K-1
HEART OF THE RESEARCH VALLEY
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October 1, 2005
Honorable Mayor and City Council:
In accordance with the City Charter, I am pleased to present the City of College Station Approved Fiscal
Year (FY) 2005-2006 Annual Budget totaling $189,129,144 for all funds. Of this amount, $138,654,579 is
approved for the operations and maintenance budget, and $50,474,565 is approved for capital projects. The
capital projects appropriations are for the many infrastructure projects either underway or planned to be
underway in 2005-2006.
Key Decision Points
The approved budget has a number of key decisions the City Council considered as the budget was
reviewed.
Property Tax Rate: The overall property (ad valorem) tax rate approved is 43.94 cents per $100
assessed valuation. The tax rate was reduced from 46.40 cents per $100 valuation. The approved tax
rate provides the resources needed to fund the FY06 approved budget.
Utility Rates and User Fees: The approved budget includes a water rate increase of 4%. Also included
is an 8% rate increase in the Electric Fund. These rate increases are needed to meet the operating,
capital and debt service coverage requirements in the Funds, and also to ensure continued high quality
service is provided as the community continues to grow. There is not a wastewater rate increase in
FY06. A residential sanitation rate increase of 8% and a commercial sanitation rate increase of 7% is
also included. These increases are necessary to maintain residential and commercial sanitation
services of a growing community.
Outside Agencies: During the Budget process, Council approved a new Comprehensive Outside
Agency Policy that governs the funding process for agencies other than those eligible for Community
Development Block Grants. The scope of this policy is to ensure that all agencies have a standardized
process for application, review, monitoring, and reporting.
Budget Goal
The key goal in the preparation of the FY 2005-2006 budget is to provide excellence in service delivery at a
reasonable cost. Below, some of the key items from the FY 2005-2006 budget are outlined. They are broken
into the categories of Core Services, Neighborhoods, Collaboration, Growth Management, and Economic
Development. A more detailed explanation of resources allocated can be found in the Executive and
Departmental Summaries of the budget document.
Core Services
Core services includes police, fire, and emergency management services; streets, traffic and drainage
services; and public utilities, including electric, water, wastewater and sanitation services. It also includes the
capital projects for each of these areas. The FY06 budget includes additional resources for public safety,
including funds for nine new police officers and five full-time Firefighter/Paramedics. $1.2 million in additional
resources is available in the General Fund Public Works budget, allowing Public Works to continue the
overlay of recently annexed streets and maintain existing infrastructure. Additional resources in the Parks
and Recreation Department will provide funds for repairs and enhancements to existing park facilities, as
well as new facilities that will come online in FY06.
Neighborhoods
A number of resources are available in the FY06 budget that will directly benefit College Station
neighborhoods. $3.5 million is available in the Community Development fund to make improvements to low
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to moderate-income areas and provide funds for public agencies that offer programs that benefit low to
moderate-income residents. The Emergency Management division has funds to purchase NOAA weather
radios for distribution to citizens. Included in the Planning and Development Services budget are funds for a
Mosquito Abatement grant program, a Neighborhood Gateway Grant program, and funds for bicycle
education and awareness materials.
Collaboration
The City of College Station continues to cooperate with other governmental entities. There are funds
budgeted in the BVSWMA budget for the Brazos Valley Council of Government’s regional park project in
Grimes County. An internship program in the City Manger’s office is offered to a Texas A&M University
student. Resources for the Larry J. Ringer Library, a joint operation with the City of Bryan, are included in
the FY06 budget.
Growth Management
The Planning and Development Services department has additional resources budgeted to help manage
growth the City of College Station has experienced over the last several years. These resources include
funds to review the Comprehensive Plan and purchase software to streamline and help manage the building
permit process.
Economic Development
To encourage further economic development in the City, resources for Economic Development initiatives are
included in the budget. This includes the capital resources necessary to build a second business park,
continue exploring Hotel/Conference Center possibilities, and for additional projects in the Wolf Pen Creek
TIF that will encourage further development in the district.
Conclusion
Developing the budget is a team effort that requires the participation of citizens, City Council, and City staff.
The budget was reviewed with Council by fund over a series of budget workshops held in August and
September. Staff worked with Council to review the budget and incorporate changes that meet the strategic
priorities outlined by Council. Changes Council made to the proposed budget have been incorporated in the
approved budget document.
In closing, I would like to thank Jeff Kersten, Irene Jett, Bryan Guinn, Courtney Kennedy, Susan Manna, and
Nikki Williams in the Finance Department and the Office of Budget and Strategic Planning for the hard work
and long hours they have put into this process. I would also like to thank the Management Team and other
City employees that worked on the budget. Thanks also to the City Council for providing the leadership and
direction to make the decisions that will move College Station forward in the next year and in the years to
come.
Sincerely,
Glenn Brown
Interim City Manager
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City of College Station
2005-06 Budget
Executive Summary
City of College Station Mission Statement
“On behalf of the citizens of College Station, home of
Texas A&M University, we will promote and advance
the community’s quality of life.”
The following is a summary of key elements included
in the Fiscal Year 2005-2006 Budget for the City of
College Station. The 2006 fiscal year begins October
1, 2005 and ends September 30, 2006. This budget
provides the framework to implement the mission
and vision of the City as outlined by City Council.
The budget is prepared in the context of the Financial
Forecast. The forecast predicts the fiscal impact of
current and future budgetary decisions in a five-year
forecast based on a set of assumptions regarding
revenues and expenditures. The budget also
continues the implementation of prior decisions made
by City Council.
The budget document is presented by fund and is
designed to provide decision makers with an
overview of City resources and how resources are
utilized to accomplish the policy direction of City
Council. The budget shows the City’s commitments
and how the City meets the financial policies
approved by Council. The document is also designed
to show services provided and associated costs.
Below is a summary of the FY06 Budget.
Fund Type Approved Net Budget
Governmental Funds 52,540,992
Enterprise Funds 78,827,099
Special Revenue Funds 7,286,488
Subtotal O&M $138,654,579
Fund Balance/Working Cap
Xfers to CIP Subtotal 4,290,000
Capital Projects Subtotal 46,184,565
Total Approved Net Budget $189,129,144
FY06 Approved Net Budget Summary
Budget Format
The budget is presented in three sections. These
sections are the Budget Summary, Fund Sections,
and Appendices.
Budget Summary Section
The first section is the Budget Summary and
provides a general overview of the budget and
identifies key changes from the prior year. This
section includes the Transmittal Letter, Executive
Summary and Comprehensive Fund Summary.
Funds Sections
The Funds sections of the budget provide a view of
various services provided by the City and are
organized around the Governmental, Enterprise,
Special Revenue, and Internal Services Funds. This
part of the budget is designed to show services that
are provided and the budget resources available.
Performance expectations are shown in the form of
service levels and performance measures for each
major activity. The service levels show the services
that different functions and programs in the
organization provide. Performance measures
illustrate how well those levels of service are being
met. This occurs through the creation of specific
measures designed to show what levels of service are
being achieved.
Also included in these sections are budget
summaries. The budget summary provides a brief
description of the activity, the budget, and the
number of personnel included in the activity.
Fund summaries and department summaries are
provided in these sections as well. These summaries
include prior year actual revenues and expenditures,
FY05 budget revenues and expenditures, FY05 year
end estimates, FY06 base departmental requests, and
the total FY06 approved budget.
Budget Basis
The budgets for the Governmental Funds and Special
Revenue Funds are prepared on the modified accrual
basis of accounting. Under this basis, revenues are
recognized when they become measurable and
available to finance expenditures of the current
period. Expenditures are recognized when the related
fund liability is incurred with the exception of several
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items. The full listing of these items can be found in
the Financial Policies beginning on page F-1.
The budgets for the Enterprise and Internal Service
Funds are similarly prepared on the modified accrual
basis where cash transactions are included in the
budget presentation in lieu of non cash transactions
such as depreciation. The focus is on the net change
in working capital.
The City organization is composed of various
departments or general service areas. Several
departments are represented within more than one
fund, i.e., the Utilities Department, known as College
Station Utilities, includes the Electric, Water, and
Wastewater Funds. Each department consists of one
or more divisions, and each division may have one or
more activity (cost) center. Routine budget controls
are exercised within activity centers at the category
level (groupings of accounting objects into the items
personnel, supplies, maintenance, services, and
capital). On an annual basis, fiscal control is at the
Department level in the General Fund, and at the
fund level for other funds.
Also included in the budget is a summary of the
Capital Improvement Projects Budget for FY06. This
includes the General Government Capital Projects
and the Utility Capital Projects. A summary of the
operational impact the capital projects will have on
the budget is provided.
Appendices
The final section of the budget is the Appendices.
This section includes supplemental information to
meet specific Charter requirements, and to provide an
overview of the community. The appendices include
a detail of salaries and positions in the budget, the
Fiscal and Budgetary Policies, and other schedules
necessary for a comprehensive budget document.
The budget is submitted to the City of College
Station City Council approximately 45 days prior to
the end of the fiscal year. Copies are placed with the
City Secretary and in the College Station branch
library for citizen review. The budget is also
available on the internet at http://www.cstx.gov.
Strategic Planning
Prior to starting the budget process, the City Council
meets at a planning retreat to discuss goals and
objectives for future growth within the City. Staff
uses this strategic planning process as a means of
allocating the resources necessary to implement the
vision of Council.
Budgetary Management
The strategic planning and budget processes are
integrated to ensure that policy direction is
implemented through the budget process. The budget
process begins early in the calendar year with budget
staff preparing salary and benefit information based
on Council approved pay policy for the upcoming
budget year. The process continues through the
spring and early summer as departments prepare their
budget requests. Budget requests are analyzed and
reviewed, and the Budget is developed.
All salary and benefit amounts for regular full and
part time positions are budgeted approximately three
percent lower than actual salary costs to account for
existing or anticipated vacancies that will occur in
the fiscal year.
The Budget staff evaluated the FY05 budget prior to
developing target budgets for FY06. Part of the
analysis entailed identifying and reducing all “one-
time” expenditures (expenditures for capital, special
studies and other like items) included in FY05
budgets. Resources for one-time items that were not
expended in FY05 are included in the FY06 budget.
A detailed review of departmental submissions was
conducted to ensure that requests were complete and
within the guidelines of the City Council. The Budget
Office prepared budget estimates for many costs
including salaries and benefits, equipment
replacement, utilities, and other costs incurred by
departments. All other costs not listed above were
increased 1%, with the exception of fuel, which was
increased approximately 17% in departments with
high monthly usage. Items determined to be in excess
of the target budget were submitted and reviewed by
staff as Service Level Adjustments (SLAs). The list
was also reviewed with department directors and the
Management Team. The recommended list is
included in the budget, as well as a list of all service
level adjustments requested by departments but not
recommended for funding.
SLAs are added to the budget based on several
criteria: a) mandates due to federal or state statutes or
regulations, contractual agreements, local policies,
and capital projects; b) items directly related to the
strategic goals of Council; c) other items of general
value to the City, either as replacements or added
efficiencies or improved services; d) items that
maintain existing service levels approved by City
Council in light of increasing demands for service
due to growth. Many of the service level adjustments
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are for one-time expenditures and do not have
ongoing costs beyond the FY06 budget.
Fiscal and Budgetary Policies
Each year as part of the budget process, Fiscal and
Budgetary Policies are reviewed. These policies are
included in Appendix F of this document. These
policies serve as the framework for preparing the
budget, as well as for the financial management of
the City. During the budget process, changes to these
policies are reviewed with Council.
City Council Strategic Priorities
The City Council has identified four areas of
strategic priority. These areas are Neighborhoods,
Collaboration, Growth Management and Economic
Development. Core Services also continue to be a
City priority. Budget items that relate to these
priorities are listed below.
Core Services
Core services include police, fire, and emergency
management services; streets, traffic and drainage
services; and public utilities, including electric,
water, wastewater and sanitation services. It also
includes the capital projects for each of these areas.
Below are some of the resources budgeted for Core
Services.
Resources for infrastructure improvements to
streets and utilities are in the proposed budget.
This is part of a multiyear effort to rehabilitate
infrastructure.
The approved budget includes additional
resources of $479,930 for Police services. This
includes the addition of 9 positions to help
ensure the Police Department can keep up with
growth in the community and the impact that
growth has on public safety.
Additional resources in the Fire Department
totaling $479,355 are included. This includes the
addition of 5 fulltime Firefighter / Paramedics to
begin adding the staff necessary to operate a
dedicated ladder company in the Fire
Department. Also included are the resources
needed to equip the new ladder truck purchased
in FY05.
$1,206,875 in additional resources is available in
the General Fund Public Works budget. This
includes $624,000 to rehabilitate a number of
streets, including Rock Prairie Road from
Greens Prairie Road to the City limits. $200,000
is also included in the Public Works budget to
continue the overlay of recently annexed streets.
Resources are included in the Electric, Water,
Wastewater, and Sanitation Funds to meet the
operating and infrastructure needs of a growing
City.
Additional resources in the Parks and Recreation
Department total $239,098. This includes
additional funds of $57,498 for new or enhanced
park facilities that are coming on line. The
budget also includes funds to replace the lights at
Lemontree Park, and to make repairs at various
Parks and Recreation facilities.
The FY06 budget includes funds for the market
based pay plan. The pay plan cost is
approximately $1.4 million across all funds. This
includes funding a market adjustment in April
2006 of 4% for sworn public safety employees,
and 2% for all other employees.
Neighborhoods
Community Development helps provide low cost
housing and other public assistance through
Community Development Block Grant funds
from the federal government. These funds are
used to assist low to moderate-income residents
of College Station. Assistance is provided
through housing services, public agency funding,
public facility improvements, and economic
development activities. The total Community
Development FY06 approved budget is $3.5
million.
The Emergency Management budget has funds
included to purchase 160 NOAA Weather
Radios.
Resources of $7,200 are included in the Planning
and Development Services budget to provide a
Mosquito Abatement grant program for
neighborhoods.
Also in the Planning and Development Services
Department is a Service Level Adjustment for
$15,000 to fund a Neighborhood Gateway Grant
program.
$6,000 is in the budget for Planning and
Development Services to provide bicycle
education and awareness materials.
Collaboration
The BVSWMA budget includes resources for
the Brazos Valley Council of Government’s
regional park project in Grimes County.
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The budget includes resources for a Gary Halter
Internship Program in conjunction with Texas
A&M University.
Funding for the Library, a collaborative effort
with the City of Bryan, is included in the budget.
The Brazos Animal Shelter, a joint effort with
the City of Bryan and Brazos County, is funded
in the FY06 budget.
Growth Management
The approved budget includes funding of
$75,000 for consulting fees to review the
Comprehensive Plan in Planning and
Development Services.
$12,880 is in the Planning and Development
Services budget for the Click 2 Gov Building
Permit module software.
Economic Development
Resources for Economic Development initiatives are
included in the budget. This includes:
Capital resources for a second business park.
Resources to continue exploring
Hotel/Conference Center possibilities.
Resources to continue capital projects in the
Wolf Pen Creek TIF to encourage further
development in the district.
College Station Growth Trends
The following sections highlight some of the key
factors used in the preparation of the FY06 Budget.
These include a summary of the City’s key economic
indicators and the financial forecast.
Economic Indicators
College Station has continued to grow in the last
year. This growth provides some of the additional
resources needed to maintain service levels to the
citizens and visitors of College Station. Indicators of
growth include population increases, building
activity, unemployment rate, ad valorem tax
revenues, and sales tax revenues. One uncertainty is
the impact of any potential changes to the way the
State of Texas funds public schools. Some of the
school finance reforms that have been discussed
would have a negative impact on future property tax
and sales tax revenues.
At the 1990 Census, the population of College
Station was 52,456. The 2000 Census reported the
population to be 67,890. The current estimated
population through June 2005 is 80,993. This is a
19% increase in population since 2000, and a 54%
increase since 1990. The population is projected to
grow by two percent per year over the next five years
to an estimated population of 89,400.
The following graph shows population growth in
College Station over the last ten years and
projections through the year 2010.
College Station Population
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
1. Building Permits and Development: In 2004
the value of building permits issued was
approximately $215 million. The new property
value added to the ad valorem tax base in 2004
was approximately $155 million. In 2005 the
new property value added to the tax base is
estimated to be $150 million. Both single family
and multifamily residential construction
continues to be strong. Through August 2005,
458 single-family permits were issued. This is a
decrease from last year when 505 single family
home permits were issued through August 2004.
From January through September 2005, the City
issued permits with a value of $137 million. The
following chart gives an overview of current
development and projected growth.
Value of New Development
0
20
40
60
80
100
120
140
160
180
200 19 9 2 199 3 19 9 4 19 9 5 1996 19 9 7 1 99 8 1999 20 0 0 200 1 20 0 2 20 0 3 2004 20 0 5 2 00 6 2007 20 0 8 200 9 Mi
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Residential Commercial
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Through the first nine months of 2005, $25
million in new commercial construction was
permitted and $111 million in new residential
construction was permitted.
2. Unemployment Rate: In 2005, the Bureau of
Labor Statistics significantly changed the
methodology used to calculate unemployment.
Additionally, Burleson and Robertson counties
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were added to the Bryan/College Station MSA.
The net effect of these changes is that the
unemployment rate has increased from around
2% to a 3.5 to 4% range. The most recent
statistics available from the Texas Work Force
Commission show an unemployment rate of 4%.
3. Ad Valorem Valuations: Ad valorem tax values
remained relatively level from the mid 1980s
until 1991. Beginning in 1995, total taxable
assessment rose from approximately $1.5 billion
to nearly $3.6 billion in 2006. Increases in ad
valorem value are directly related to new
construction in the City, as well as increases in
existing property values. The increasing values
reflect an overall healthy local economy. Current
residential and commercial projects underway
are anticipated to add to the ad valorem tax base
next year. As taxable ad valorem value increases,
particularly through growth, it provides
additional resources for both the General Fund
and General Debt Service Fund of the City. This
increase provides resources needed to meet
increasing service demands associated with the
City’s growth.
4. Sales Tax Revenues: Sales tax is the largest
single revenue source for the General Fund,
accounting for approximately 40% of General
Fund revenues. College Station has continued to
see sales tax growth in the past year. However,
because many Texas cities have seen a reduction
in sales tax revenues in recent years, a fiscally
conservative approach is taken when estimating
future sales tax revenues. It is anticipated that
sales tax revenues will be 4.5% above the FY04
actual. The original estimate in the FY05 budget
assumed a 2% increase. Sales tax revenues are
projected to grow in FY06 by 5% over the FY05
year end estimate to $16,410,000.
Sales Tax Revenue
11.5
12.6 12.7
13.5 13.8
15.0
15.4
16.4 16.7 16.9 17.2
8.0
10.0
12.0
14.0
16.0
18.0
FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09
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The previous chart shows sales tax revenues received
by the City of College Station.
5. Total Utility Revenues: Utility revenues
continue to increase from year to year. The City
has experienced fairly consistent customer
growth that has kept annual sales growing. The
number of customers has risen steadily over the
past ten years. Changes in revenues have been
affected by purchased power costs, rate changes,
and weather conditions.
Economic and fiscal indicators show the local
economy has continued to grow in the last year at a
stronger rate than it did the previous year. This
results in both revenue growth for the City, and
increased demand for services. Revenue growth
appears equal to the costs of maintaining the current
service levels throughout the City, however the rate
of growth is less than in prior years. Staff continues
to monitor various indicators of economic and fiscal
health of the community. Monitoring is done to better
respond to economic conditions that may indicate a
weakening in the local economy. Any such
weakening could adversely affect the fiscal health of
the City. If the economy does have an adverse effect
on the City’s fiscal health, choices on revenues and
expenditures will have to be made to address the
impact. Although some growth is still occurring in
College Station, fiscally conservative estimates are
made in anticipating future revenues. This approach
is important to ensure that any slow down in growth,
or change in economic conditions does not adversely
affect the financial position of the City.
Financial Forecast
The financial forecast is a tool used to indicate the
actual and possible results of decisions made by the
City Council over a number of years. The forecast
has become an integral part of the planning and
budget preparation processes. The forecast was
reviewed with City Council as part of the budget
review process.
Current and anticipated growth in the community has
resulted in increased demands for services provided
by the City. These include increased public safety
needs, pressure on the transportation systems in
College Station, demands for Parks and Recreation
services, Planning and Development Services, and
others. As growth occurs in the next several years, it
will become more difficult to find additional
resources to meet the service demand increases that
result. It will be necessary to examine and consider
alternatives on how services are delivered, as well as
how some of these additional needs are funded in the
future.
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The forecast provides an opportunity to think
strategically about the best ways to address growing
service demand issues in the next several years. It
also serves as the foundation for continued planning
in the next 12 to 18 months.
Property Tax Rate
The overall property (ad valorem) tax revenues have
been calculated based on the effective tax rate. This
is the tax rate that will bring in the same revenues
this year as last year on the same property. Council
approved the effective tax rate for FY06, which totals
43.94 cents per $100 valuation.
College Station continues to have one of the lowest
tax rates among Texas cities with populations
between 50,000 and 100,000. The City of College
Station tax rate is lower than 75% of the cities listed
below.
0.243838
0.317110
0.439400
0.444893
0.449700
0.456790
0.483400
0.525160
0.559000
0.574500
0.575700
0.588000
0.636400
0.642000
0.690000
0.695000
0.00 0.10 0.20 0.30 0.40 0.50 0.60 0.70
Tyler
Sugar Land
College Station
Frisco
Flower Mound
Lewisville
Longview
Richardson
Allen
Temple
North Richland Hills
McKinney
Bryan
Midland
Victoria
Killeen
The preceding graph shows a comparison of tax
rates in Texas cities with populations between 50,000
and 100,000. Source: Budget Staff Survey of Cities.
Utility Rates
The budget includes a 4% revenue increase in the
Water Fund. Also included is an 8% rate increase in
the Electric Fund. These rate increases are needed to
meet the operating, capital and debt service coverage
requirements in the Funds and to ensure continued
high quality service is provided as the community
continues to grow.
An 8% increase in residential sanitation rate and a
7% increase in commercial collection are also
included. These increases are needed in order to
maintain the current level of sanitation service in a
growing community.
Positions in the FY06 Budget
As a service providing organization, salaries and
benefits account for the largest percentage of
operating expenses. College Station is similar to
other cities in this respect. Human resources are also
one of the primary assets of the City of College
Station. When the cost of purchased power is
excluded, personnel expenditures account for
approximately 59% of total City operating and
maintenance expenditures.
The budget includes 866.25 full time equivalent
positions. A net total of 23.5 positions are to be
added in FY06 over the FY05 budget. This total
includes 9 police officers and 5 firefighter/
paramedics, for a total of 14 public safety positions
to be added.
The City of College Station also budgets for
temporary/seasonal positions. The Parks Department
makes extensive use of these positions for many of
their seasonal programs. Other departments also
utilize these resources. The City accounts for
temporary/seasonal funds by calculating the number
of hours worked, and approximating the number of
full-time equivalent (FTE) positions.
Personnel Total
745.50
817.25
716.50
786.25
723
804.75 804.50
842.75 866.25
768.25
0.00
100.00
200.00
300.00
400.00
500.00
600.00
700.00
800.00
900.00
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
The chart above shows the change in the number of
positions over the last 10 years.
Pay Changes
The City has been working under a market pay
system for the past 6 years. As part of this system, an
annual salary survey is conducted to determine where
the City pay plan is in relation to the defined market
for the City. The City has made great strides moving
toward the market over the last several years. This
allows the City to recruit and keep well qualified
employees. In FY04, the pay plan was frozen and
increases in the retirement benefit were funded in
conjunction with a 1% across the board increase to
offset the additional cost of the retirement plan to
6
employees. The FY05 budget included funds to
reinstate the pay plan.
In FY05, the pay plan cost was $2.28 million across
all funds. The annualized cost was approximately
$2.6 million. This included funding a market
adjustment for employees based on the results of the
salary survey, as well as funding the skills and
performance components of the pay plan.
In FY06, a market increase of 4% for sworn Police
and Fire personnel and 2% for all other City
employees is included. The market increase will be
effective April 1, 2006 to minimize the effect the
market adjustment will have on the budget. The
average 3% performance and competency pay is
included as well, and will be effective January 1,
2006. The skills portion of the pay plan will be
effective October 1, 2005.
It is estimated that the FY06 pay plan will cost
$1,391,628 across all funds. Funding the pay plan at
this level should help attract and retain high quality
employees at the City of College Station who provide
the multitude of services to the citizens and visitors
of College Station.
Capital Improvement Projects
The Capital Improvements Budget for FY06 totals
$50,474,565. This budget amount does not, however,
reflect all projected capital expenditures for FY06. In
projects where funds have already been approved and
budgeted, the City may continue to spend money to
complete these projects without including the
projected FY06 expense as a new appropriation. The
project budgets that have been appropriated carry
forward until the project is complete. Only portions
of the projects that have not been previously
appropriated are included as new appropriations in
the FY06 Budget.
In FY06 considerable expenditures for both general
government and utility capital projects are
anticipated. Significant infrastructure rehabilitation
and improvement projects are scheduled in FY06.
Included in this are rehabilitation projects in the
Southside area. These projects will involve the
rehabilitation of utilities, drainage ways and streets.
Other projects underway include a number of street
projects from the 1998 and 2003 bond authorizations,
such as the improvements to Barron Road and the
Rock Prairie Road Widening project.
There are a number of Water and Wastewater capital
project that will incur expense in FY06. These
projects are discussed in greater detail later in the
budget overview and in the capital project section of
this document.
City of College Station Net Budget
Expenditure Comparison
Fund FY05 Budget
Approved FY06
Budget
Percent
Change
General Fund 39,925,776 43,250,941 8.33%
Combined Utilities 66,746,404 68,652,255 2.86%
Sanitation 5,476,878 5,670,558 3.54%
BVSWMA 4,110,117 3,965,116 -3.53%
General Debt Service 8,556,404 8,992,918 5.10%
Hotel/Motel 2,899,200 2,926,976 0.96%
Parking Fund 836,595 539,170 -35.55%
Parks Xtra Education 125,515 99,105 -21.04%
Police Seizure 18,000 10,000 -44.44%
Wolf Pen Creek TIF 437,225 1,108,452 153.52%
Court Security 148,174 89,028 -39.92%
Court Technology 264,610 99,000 -62.59%
Community Development 3,837,077 3,251,060 -15.27%
Cemetery Perpetual Care - - N/A
Total O&M Expenditures 133,381,975 138,654,579 3.95%
General Fund 627,470 - -100.00%
Combined Utilities 8,000,000 4,000,000 -50.00%
Community Development 622,624 290,000 -53.42%
Fund Balance/Working
Xfers to CIP 9,250,094 4,290,000 -53.62%
General Gov’t CIP 15,943,306 17,281,541 8.39%
Utilities CIP 10,362,189 22,532,746 117.45%
Drainage CIP 3,004,639 1,814,732 -39.60%
BVSWMA CIP 2,520,900 1,720,546 -31.75%
Convention Center CIP - 1,035,000 N/A
Wolf Pen TIF CIP 2,882,500 1,800,000 -37.55%
Total Capital Expenditures 34,713,534 46,184,565 33.04%
TOTAL $ 177,345,603 $ 189,129,144 6.64%
The previous table shows the City’s net operating
and maintenance expenditures for FY06 totals
$138,654,579, a 3.95% increase over the FY05
original budget. Transfers from fund balances for
capital projects in FY06 total $4,290,000, and the net
Capital Budget is $46,184,565. The latter two items
will provide a total of $50,474,565 of new budget
appropriation for capital projects. The total budget is
$189,129,144. This represents a 6.64% increase over
the FY05 original budget. Each fund will be
discussed in detail in the financial section of this
document.
7
Budget Overview
The text below focuses on the various City departments and functions provided by each department. Changes are
discussed and basic functions of City departments are identified.
Governmental Funds
Police Department $11,369,971
The Police Department provides a number of services
that help to keep the community safe. Among the
services provided are 1) police patrol with certified
police officers who are assigned to specific areas of
the city and who are equipped with police vehicles
and all necessary equipment; 2) criminal
investigation for the investigation of reported crimes;
3) animal control; 4) communications support for
officers on the street and short term jail/detention
facilities that reduce the processing time of arrests;
and 5) a professional standards division that serves a
support and training function for the Department.
Calls for Service
59,600
59,800
60,000
60,200
60,400
60,600
60,800
61,000
2003 2004 2005 2006 Est.
The above graph illustrates an increase in calls for
service. A “Call for Service” is defined as any event
or situation, reported by a citizen that requires a
response from the Police Department.
Four service level adjustments (SLAs) totaling
$479,930 have been included in the FY06 CSPD
operating budget. An additional nine certified police
officers are included in the Police Department’s
budget for FY06. These positions will be phased-in
over the course of the fiscal year in order to reduce
the initial financial impact of the request. The total of
this SLA for FY06 is $347,035. The budget also
includes $50,000 to fund an increase to the
department’s overtime budget. The third SLA,
totaling $60,000, provides funds for the department
to outsource the document imaging of reports
generated prior to the implementation of the
document imaging program in 2002. The final SLA
is for the purchase and installation of an evidence
bar-coding system. This SLA totals $22,895 and
provides for the electronic processing of evidence.
Fire Department $8,647,411
The Fire Department provides services to College
Station, City of Bryan—through an automatic aid
program—and to rural areas around College Station
through mutual aid agreements. The Fire Department
operates out of four stations located throughout the
City. Another fire station is under construction and is
scheduled to open in the near future.
The basic services of the Fire Department are 1) fire
response; 2) emergency medical response; 3) fire
prevention services, including commercial fire safety
inspections and fire prevention training at local
schools and various functions; 4) code enforcement
activities performed by the community enhancement
action center; and 5) hazardous material response.
Incidents Dispatched
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
2003 2004 2005 2006 Est.
Nu
m
b
e
r
o
f
I
n
c
i
d
e
n
t
s
EMS FIRE
The above graph illustrates incidents responded to
by the Fire Department over the last three years.
There are four service level adjustments totaling
$479,355 that are approved for FY06. In FY05, a 100
foot elevated ladder truck was purchased to be
delivered in early 2006. The Fire Department is
proposing to add 15 firefighter/paramedics over the
next three fiscal years. The staffing changes would
allow a dedicated ladder company to be reinstated in
FY08. $150,480 for five firefighter/paramedics is
approved in the FY06 to begin the staffing process.
The second SLA totals $155,500 and will be used to
purchase equipment for the ladder truck. A third SLA
totals $167,900 and will allow the department to
meet criteria set forth in the health and wellness
program approved by City Council in FY05. A
FEMA grant would provide the majority of funds
needed for this SLA. If the FEMA grant is not
received, funds from this SLA will not be expended.
Finally, an SLA for $5,475 in on-call pay is for the
fire prevention division.
8
Public Works $8,084,920
The Public Works Department maintains streets,
drainage and greenways, and the City’s traffic
control system. It is also responsible for refuse
collection, capital project engineering and
construction, as well as fleet and facilities
maintenance. Also included is the budget for the
Brazos Valley Solid Waste Management Agency.
The Facilities Maintenance Division provides
support services to City departments through the
maintenance of City facilities. This entails all City
buildings including heating, ventilation and cooling
systems. Additionally, Facilities Maintenance
performs some minor building construction and
remodeling activities. The Division also oversees the
use of facility repair funds to ensure that facilities
and equipment are repaired and replaced in a timely
manner.
The Street Division of the Public Works Department
strives to ensure that the street system within the City
of College Station is properly maintained. This is
done through a number of programs, including a
street rehabilitation program that addresses street
repair before more expensive reconstruction
measures are needed. The Streets Division also
coordinates with the Engineering Division to plan
and develop major street capital projects that involve
rebuilding roadways that need upgrades.
The Street Division provides routine pothole
patching and other maintenance services. The
effectiveness of this service is measured by
determining whether 95% of the streets in the City
have a grade of “C” or better, using the Pavement
Management System.
The Streets FY06 Budget includes four service level
adjustment totaling $992,950. $624,000 is to fund
overlays and rehabilitations for the following streets:
Rock Prairie from Greens Prairie to the East City
limit, Meadowland from Hensel to University,
Brentwood from Texas Avenue to Anderson, and
Holleman from Winding to Wellborn. The other
SLAs are $75,000 for an increase in the cost of hot-
mix asphalt; $93,950 is for the purchase of a medium
sized asphalt paver; and $200,000 to overlay annexed
streets.
Drainage issues have been critical in the last several
years in College Station. Drainage issues impact
health and public safety, as well as transportation and
mobility. Drainage service levels provide a drainage
maintenance program that keeps the storm carrying
capacity of the system adequate in College Station.
Right of way mowing and creek cleaning are the
primary ways this service is provided.
There are three SLAs in the Drainage Division of
Public Works. The first service level adjustment is
for $89,550 to add drainage infrastructure to the GIS
database system. This SLA includes funds for a full
time employee and vehicle. The second SLA is for
$19,500 for a 4x4 utility vehicle for greenway
maintenance and surveying. Finally, the third SLA is
for $35,000 to upgrade the boom mower that is
scheduled for replacement in FY06.
The traffic signal and sign system in College
Station serves as an integral traffic flow control
mechanism throughout the City. The system is
critical during peak traffic times, such as during
Texas A&M football season. The Traffic Signal
Division is responsible for maintaining and repairing
traffic signals and school warning devices in order to
provide safe and efficient movement of vehicles and
pedestrians.
Two service level adjustments totaling $58,475 are
included in the budget for Traffic Signs, Markings
and Signals. Funds in the amount of $13,475 are
approved for a pavement striping machine and trailer
and $45,000 is approved for traffic system upgrades.
The Department of Public Works Engineering
Division is responsible for the administration of the
City’s capital improvement plan. This includes the
building of projects approved as part of bond
elections such as streets, fire stations, libraries, and
others. Capital projects for the public utilities, such
as electric, water, wastewater, and drainage projects
are also included. Engineering has one SLA for
$11,400 to be used for the purchase of traffic analysis
software.
The Public Works Fleet Services Division manages
the vehicle and equipment fleet, and also performs
preventive maintenance and vehicle repair. The City
of College Station maintains a fleet of vehicles and
heavy equipment to provide services to the citizens
of College Station; nearly every City department
depends on having a reliable fleet to provide service.
Some of these services include Police and Fire
response, Solid Waste Collection, Public Utilities,
Building Inspection, and Parks.
Parks & Recreation $7,446,091
The Parks and Recreation Department is responsible
for College Station park facilities and recreation
9
programs. Among the services provided are athletics,
recreation and instruction programs for youth and
adults. Also provided are programs and special
events at the Wolf Pen Creek Amphitheater and other
park locations throughout the City. The Parks
Department operates a number of special facilities
including three City-owned swimming pools and the
CSISD
natatorium.
Pool Attendance vs. Revenue
$200,000
$220,000
$240,000
$260,000
$280,000
$300,000
2003 2004 2005 est. 2006 est.
140,000
142,000
144,000
146,000
148,000
150,000
Revenue Attendance
The above graph illustrates the revenue generated by
the pools and the leveling off of attendance due to
facility capacity limitations.
The Conference Center is operated to provide
meeting space for various groups and organizations.
The Lincoln Center is a community center that
provides positive programming and serves as a
satellite center for social services. The Xtra
Education program provides citizens of all ages the
opportunity to enhance their quality of life through
various continuing education programs.
Conference Center Attendance
0
21,000
42,000
63,000
84,000
2003 2004 2005 2006 Est.
The preceding graph illustrates the number of
Conference Center customers from 2003 to 2006.
There are six service level adjustments (SLAs) in the
Parks and Recreation FY06 budget. The total amount
of SLAs is $239,098.
In the Parks Special Facilities Division, one service
level adjustment totals $3,000 for mandatory Red
Cross membership fees has been approved. These
fees are required in order for the American Red Cross
to underwrite and certify the youth Learn to Swim
program. The fees will be recouped via participant
fees. Another SLA in the amount of $20,000 has
been approved to fund increases in the temp/seasonal
account in order to support an increased Aquatics
service demand.
The Parks Operations Division maintains park
facilities through regular mowing and maintenance
projects. Two SLAs have been approved for the
Parks Operations Division. The first SLA is a request
for $57,498 to cover increased operational and
maintenance costs. This SLA includes funding for an
additional full time employee as well as a vehicle.
The second request is an SLA in the amount of
$78,000 for the replacement of the lights at
Lemontree Park softball field.
The Forestry Division, through horticultural and
landscaping efforts, ensures that City property is
maintained in an aesthetically pleasing manner. The
City Cemetery is included in the property maintained
by the Forestry Division.
Finally, $30,600 is to fund furniture and equipment
in the newly constructed office/dressing room at the
Wolf Pen Creek Amphitheater. Hotel / Motel funds
will be used to fund this SLA. Also, $50,000 is
approved to fund various repairs as submitted by the
Parks department.
Larry J. Ringer Library $906,124
The Library is overseen by OTIS. The City of Bryan
provides staffing and the City of College Station
provides operational funding. $906,124 is budgeted
in FY06 for library operations. There are two SLAs
totaling $125,994. One is for $82,524 to pay for
professional services remitted to the City of Bryan to
operate the Library. The other is $43,470 to pay for
an additional Youth Services Librarian.
Planning and
Development Services $2,214,867
The Planning and Development Services Department
provides oversight for new development in the City.
Planning and Development Services works to
reinforce compliance with zoning, subdivision,
drainage and other ordinances. This ensures
development in a manner consistent with policies
established by City Council. This process includes
planning and construction functions as well as
development coordination activities. The Fire
Department and Public Utilities Department are also
involved in the planning and development process. In
FY05, all of the City’s engineering services were
consolidated into a single division in the Public
Works department.
10
Planning and Development Services has five service
level adjustments (SLAs) for FY06 in the amount of
$116,080. The first SLA provides $75,000 for a
consultant to review the Comprehensive Plan. The
second SLA for $7,200 establishes a Mosquito
Abatement Program Grant and is funded from the
Drainage Fund. The third SLA for $12,880 funds the
purchase of the Building Permit Module for the Click
2 Gov software. The fourth SLA for $6,000 funds the
purchase and dissemination of bicycle awareness and
educational material. Finally, the last SLA for
$15,000 is for a Neighborhood Gateway Grant
program.
Office of Technology &
Information Services $2,825,925
The Office of Technology and Information Services
(OTIS) implements and maintains the technology and
computer based information systems used by all City
Departments. It is also responsible for franchising,
the City’s print shop, the City mail system, and
Utility Customer Service.
OTIS Administration oversees the other areas of the
Department as well as manages the franchise
agreements that the City has with telecommunication,
cable, electric, water, and natural gas providers in the
City. The Larry J. Ringer Library is also the
responsibility of this area. The City of Bryan operates
the Library under an interlocal agreement with all
operational funding provided by the City of College
Station.
The Information Technology division includes
Management Information Services (MIS),
Geographic Information Services (GIS), E-
Government, and Communications Services. With
the exception of Communications Services, these
services are provided from General Fund revenues.
The MIS division implements and supports
computing platforms and applications for all City
Departments, including Computer Aided Dispatch
(911) for Public Safety and connectivity to the
Internet. The GIS division is responsible for the
coordination of all geographic data and its
presentation to the public. The E-Government
division is responsible for the City’s website,
interactive processes with citizens and the Intranet.
The OTIS General Fund divisions have eleven SLAs
totaling $116,377. Eight of the SLAs, totaling
$63,222, are for maintenance agreements for
software that is utilized by a variety of departments
throughout the City. An SLA in the amount of
$17,900 is to fund the replacement of two of the
computer room fire extinguishing systems (one is
water and the other is Halon) with a computer-
friendly fire extinguishing system. An SLA totaling
$29,780 has also been approved for an E-
Government Technician. This position is to be
funded starting April 1, 2006. Lastly, $5,475 is
approved for network analyst on-call pay.
Fiscal Services $3,283,555
The Fiscal Services Department provides fiscal
administration, accounting, purchasing, budgeting,
and risk management services to the City. It also
oversees the operations of Municipal Court.
Fiscal Services Administration handles cash and
debt issues for the City while ensuring all funds are
invested prudently. The Accounting and Purchasing
Divisions work closely together to ensure that
purchases are made and recorded according to
established guidelines. The Risk Management
function seeks to ensure that the City’s exposure to
physical and financial losses is minimized through
programs addressing worker safety. Municipal
Court collects fines and fees for the City. The Office
of Budget and Strategic Planning prepares,
monitors, and reviews the annual budget. The
division coordinates the City’s strategic planning
process, which is closely tied to the City’s budget.
The division also provides management and
organization review services to City departments.
The Fiscal Services Department has one SLA totaling
$51,037 for staff to operate metal detectors at the
Municipal Court building. The funds will be
provided from the Court Security Fee Fund.
General Government $4,118,040
The General Government Department includes many
of the administrative functions of the City.
The City Secretary Division is responsible for
elections, records management, City Council support
and other activities. The approved budget is
$378,831, and includes an SLA totaling $31,648 for
an additional fulltime secretary.
The City Manager Division is responsible for the
day to day operations of the City, making
recommendations on current and future issues to the
City Council, and providing short and long-term
direction to the organization. The budget is $783,509.
There are two approved SLAs in the amount of
$93,303. The first SLA for $83,181 provides funds
for an Internal Auditor that was recommended by
City Council’s enactment of the Stewardship
11
Enhancement Plan in FY05. The second SLA totals
$10,122 and will fund an internship in the City
Manager’s Office for a TAMU political science
student.
Community Programs is an activity center in the
City Manager’s Office that is responsible for
administering a number of programs including Teen
Court and Citizens University. The Community
Programs budget totals $137,157. There are two
approved SLAs in the amount of $15,841. The first,
for $9,991, increases the Community Programs
Assistant position from ½ time to ¾ time. The second
SLA provides $5,850 for the Decision Making for
First Time Offenders grant.
The Legal Division provides legal services and
support to City Council and City staff. Among the
services provided by this office are legal advice,
contract writing, and litigation. The Legal Office
budget is $759,934. There are two approved SLAs
totaling $13,704. The first SLA totals $7,604 and
upgrades the current ¾ time legal clerk to a full-time
legal secretary. An additional $6,100 is approved and
increases funds for the WestLaw subscription service
and adds funds to the Legal training account.
The Economic Development Division is responsible
for coordinating economic development activities in
College Station. The Economic Development FY06
operating budget is $307,969.
The Community Development Division helps
provide low cost housing and other public assistance
through Community Development Block Grant funds
from the federal government. These funds are used to
assist low to moderate-income residents of College
Station. Assistance is provided through housing
services, public agency funding, public facility
improvements, and economic development activities.
The total Community Development FY06 budget is
$588,155.
The Public Communications & Marketing
Division provides timely and factual information
through the media and directly to citizens. The total
FY06 budget is $467,385.
The Emergency Management Division is
responsible for coordinating emergency and disaster
training, mitigation, preparedness, planning, response
and recovery for the City. The FY06 budget is
$112,871. There are three approved SLAs for the
division totaling $13,950. Two of the SLAs will
enhance training offered by the division by providing
funds for an annual training luncheon ($1,950), and
the other provides specialized training for public
safety personnel ($7,000). $5,000 is approved to
purchase 160 NOAA weather radios for distribution
to the community.
The Human Resources Division assists in
recruiting, hiring, and retaining qualified candidates
for City positions. The division provides employee
training and administers the compensation and
benefits program. The approved budget for FY06 is
$582,229. This amount includes $27,014 for two
SLAs. The first SLA for $20,000 provides funding to
conduct a comprehensive review of the City’s current
pay plan. The pay plan was implemented in 2000,
and pay plan reviews are typically conducted every
five years. The second SLA is for employee access
control name badges and totals $7,014.
Other General Fund Expenditures $775,726
There are a number of expenditures budgeted in the
governmental funds that do not fall under the
purview of any one department. The following is a
list of miscellaneous expenditures within the
governmental funds: $457,093 for outside agency
funding and $318,633 for contingency and other
charges.
Debt Service Fund $11,381,338
The Debt Service Fund is used to account for ad
valorem taxes collected to pay for authorized general
government debt. The debt service portion of the ad
valorem tax was approved at 24.98 cents per $100
valuation. Based on the current forecast of the Debt
Service Fund, it is anticipated that there is capacity
for additional debt service beyond that which has
been authorized.
Parks Xtra Education Fund $99,105
The Parks Xtra Education Fund was established in
FY96 and is a joint effort between the City of
College Station and the College Station Independent
School District to provide community based
education programs. The FY06 Parks Xtra Education
budget is $99,105.
Economic Development Fund $525,000
The City created an Economic Development Fund to
account for resources and expenditures directed at
providing incentives for businesses and industries
that are planning to locate in College Station. This is
different from the funding provided to the Economic
Development Corporation, which is included in the
Electric Fund Budget. Resources set aside for
economic development purposes will be transferred
12
into this fund and remain in the fund until expended.
The City has a number of potential and real prospects
indicating a desire to locate in College Station.
Resources in this fund will allow the City to meet
these and future prospects. In FY06, $525,000 will
be available in this fund for economic development
incentives and related expenditures.
Court Security &
Court Technology Funds $188,028
In 1999 the City adopted two new Municipal Court
fees as authorized by the State Legislature. The Court
Security Fee is designed to pay for security related
projects, and the Court Technology Fee is designed
to pay for technology related projects at the
Municipal Court building.
It is anticipated that the Court Security Fee will
generate $98,100 in revenues in FY06 and that the
Court Technology Fee will generate $121,400. These
funds, along with existing fund balance from prior
years, are to be appropriated for security and
technology projects at the Municipal Court. This
includes funding the bailiff position at the Court, and
the maintenance agreements for court related
computer technology. An SLA totaling $51,037 is
approved out of the Court Security fund to provide
funds for staffing metal detectors that will be
installed at the Municipal Court building in FY06.
Police Seizure Fund $10,000
The Police Seizure fund accounts for revenues and
expenditures related to property seized by College
Station Police Department. Revenues are estimated to
be $3,700 and expenditures $10,000.
Enterprise Funds
Electric Division $51,369,909
The Electric Division is responsible for providing
cost efficient and reliable electric service to the
citizens, businesses and institutions in College
Station. Reliable electric service is necessary to
ensure continued prosperity of the City.
Water Division $9,688,013
The City of College Station has the capacity to
produce approximately 22 million gallons per day of
potable water. The Water Division has developed
high standards of reliability that assures customers’
needs are met with a water supply that meets or
exceeds all federal and state mandated standards. As
a City enterprise, the full cost of service for water
production, transmission and distribution is
recovered by charging customers for consumption on
a per unit basis.
There are eight SLAs totaling $244,530 in the Water
Division budget. The first SLA is to provide funding
for security system upgrades at the Utility Service
Center. The cost of these upgrades will be split
between the Water, Wastewater and Electric Utilities.
The Water portion of the funding totals $30,370. The
second SLA is for $36,000 and will provide funds for
the costs associated with the addition of new wells.
The third SLA, totaling $71,974, is for the addition
of a Line Locator position and service vehicle. The
addition of this position will allow the Division to
meet the growing demands resulting from increased
construction. An additional $51,561 is for the
purchase of a trackhoe excavator to assist the
Division in meeting workload demands. $45,000 is to
provide funds to apply waterproof coating to the
interior of two cooling towers. The sixth SLA,
totaling $4,000, will provide additional funds for the
City’s water resource education program. The final
two SLAs totaling $3,375 and $2,250, respectively,
will allow for the upgrading of vehicles currently in
the Division’s fleet.
Wastewater $11,594,333
Effective sanitary sewer collection and treatment is
essential to public health in an urban environment.
Over the last several decades, the standards have
increased for this infrastructure. Past upgrades to the
Carters Creek Wastewater Treatment Plant were
directly related to changing standards. As the system
continues to grow, additional capital is needed for
line extensions. The existing system will have to be
maintained with line replacements and plant
enhancements and expansions. Wastewater services
are provided as an enterprise function with service
related fees paying for the cost of service.
The FY06 Budget includes $185,922 for four SLAs
in the Wastewater Division. The first SLA will
provide funding for security system upgrades at the
Utility Service Center. The cost of these upgrades
will be split between the Water, Wastewater and
Electric Utilities. The Wastewater portion of the
funding totals $30,370. A second SLA for $41,923
will fund one treatment plant operator position. This
position will help the Division meet growing
demands at the Treatment Plant. An additional
$70,000 is to provide funds related to the increased
cost for the purchase of polymer—a critical
component of sludge processing. Costs of the
polymer have increased considerably in conjunction
with the rise of oil prices. The final SLA, totaling
13
$48,500, is for the purchase of an off-pavement
forklift. The forklift will replace a tractor in the
Division’s current fleet. In addition, a savings of
$4,871 in rental fees will be realized with the
purchase of an excavator in the Water Division.
Sanitation Division $5,670,558
The Sanitation Division of Public Works provides
services that meet the City’s solid waste collection
needs. These include providing residential containers,
curbside recycling, brush and grass clipping
collection, street sweeping and the removal of waste
that can be disposed of in the landfill or through
composting. Commercial services are also provided
to local businesses. Commercial service offers
collection in small and large receptacles, and is
loaded with side mounted automated collection
equipment. Customers with greater volumes have the
option of using roll-off containers that are serviced
by front load collection equipment.
Refuse Collected
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
2003 2004 2005 est. 2006 est.
In
T
o
n
s
Residential Commercial
The above graph illustrates volumes, in tons, of
refuse collected and disposed of by the Sanitation
Division, since FY03.
Two service level adjustments are included in the
Sanitation budget for FY06. $9,940 is to provide
funding for a roll-off trash compactor for the
Northgate area. $70,000 is requested to cover the
increased cost of the contract with Texas Commercial
Waste for the City’s curbside recycling program.
Parking Enterprise Fund $539,170
The Parking Enterprise Fund accounts for parking
operations in the City. This includes the parking lot,
parking garage, and on-street parking. The budget for
FY06 is $539,170 and includes an SLA in the
amount of $47,000 for a neon parking sign to be
installed on the Parking Garage.
Brazos Valley Solid Waste Management
Agency (BVSWMA) $5,685,662
BVSWMA is a cooperative arrangement between the
Cities of College Station and Bryan to provide solid
waste disposal service. BVSWMA is responsible for
running the landfill, developing and implementing
alternative disposal programs for waste that cannot
be placed into the current landfill site, and providing
for long-term disposal for the two cities and other
customers of the agency.
The expenditures include three service level
adjustments in the amount of $83,370. The approved
SLAs are $51,000 for a wireless camera surveillance
system; $15,900 for a diesel engine heavy-duty
utility vehicle; and $16,470 to upgrade a gas vehicle
to a diesel SUV. Also included is $1,720,546 for
capital related expenses.
Special Revenue Funds
The City uses a number of other funds to account for
various types of activities and programs that do not
strictly fall under one of the operating departments.
Hotel/Motel Tax Fund $2,926,976
The City receives a tax of 7% on room rental rates
from persons staying in hotels or motels within the
City. The City’s use of taxes received from this
source is limited by state statutes to support of
tourism and a number of other allowable uses
specified in the law.
Total anticipated revenues in the fund are $2.47
million; approved expenditures total $2.93 million.
The FY06 budget includes approximately $1.63
million for City Operations, including Wolf Pen
Creek Operations and other Parks programs and
events that are eligible for Hotel/Motel Funds. $1.2
million is also included for costs associated with the
Hotel Conference Center. Outside agency funding
and contingency items total approximately $1.3
million.
Community Development Fund $3,541,060
The Community Development division administers
grant funds received from the federal government.
Total expenditures in FY06 total $3,541,060.
Wolf Pen Creek TIF $3,208,452
This district generates revenues that must be utilized
within the Wolf Pen Creek District. The budget
funding is targeted for future Wolf Pen Creek
projects. Of the total budgeted amount, $2,100,000 is
earmarked for capital improvements. A significant
project budgeted in FY06 is the WPC Amphitheater
additions. $900,000 is budgeted for the addition of an
office, performer dressing rooms, storage, ticket
window and concession area for the amphitheater.
Funds are also included for water feature projects
designed to help increase development in the district.
14
Cemetery Perpetual Care Fund
This fund accounts for the sale of cemetery lots and
other revenues that are collected through the College
Station cemetery. The fund also accounts for
expenditures on projects that take place in the
cemetery. There are no expenditures anticipated in
this fund in FY06.
Internal Service Funds
The City has established several internal services
funds for areas where goods and services are
provided to City departments on a cost-
reimbursement basis. The Internal Service Funds
include Insurance Funds, the Equipment
Replacement Fund, Utility Customer Service Fund,
Fleet Maintenance Fund, Print/Mail Fund and
Communications Fund. Each of these funds receives
revenues from City departments to which services are
provided. Base budget revenues for the funds reflect
the above policies. In the Print/Mail Fund, revenues
are transferred as the division completes jobs and
bills the expenses back to the division to which
services were provided. All other Internal Service
funds have revenues transferred from departmental
budgets on a monthly basis to ensure that funds are
available to fund related expenses.
Insurance Funds
The City of College Station has four funds for
insurance purposes. Of the four funds, the property
casualty and employee benefits funds are self-funded.
Property Casualty Fund $758,202
The property casualty fund ensures that the City can
adequately cover potential property and liability
losses. The FY06 revenues for the Property Casualty
fund are estimated at $775,100 and expenditures are
estimated at $758,202.
Employee Benefits Fund $4,527,194
The employee benefits fund is self-funded and
provides medical coverage to covered City
employees. Estimated revenues for the employee
benefits fund total $5,393,067 for FY06, and
estimated expenditures total $4,527,194.
Workers Compensation Fund $694,536
The workers compensation fund provides coverage
against losses sustained through on the job injuries to
employees. The FY06 estimated revenues for the
Workers Compensation fund are $771,977;
expenditures are estimated at $694,536. There is one
approved SLA for prescription safety glasses totaling
$12,500 to be paid from this fund.
Unemployment Fund $30,000
Revenues in the unemployment fund are estimated to
be $32,641. Expenditures in this fund are expected to
be $30,000.
Equipment Replacement Fund $2,823,191
The City has a fund that serves to accumulate
resources for the replacement of vehicles and large
motorized equipment, the telephone and radio
systems, to provide replacement assets for the
existing major technological infrastructure, and the
replacement of copiers.
Base budget revenues for the fund reflect the above
policies. The revenues are transferred from
departmental budgets on a monthly basis to ensure
that sufficient funds will be available to fund
expenses related to the specific functions. The
approved FY06 total revenues are $3,396,568; the
total expenditures are $2,823,191.
Utility Customer Service Fund $2,418,261
The Utility Customer Service Division is the primary
contact with the City’s utility customers.
Responsibilities include setting up customer
accounts, connecting and disconnecting utility
services, reading meters, billing and collecting utility
customer accounts and addressing customer
concerns. The division has three SLAs totaling
$37,024. The first SLA has a savings of $35,702 and
will result in a reorganization of the Key Accounts
position. Key Accounts duties will be distributed
within the department and some of the funding will
be used for materials needed for key accounts
coordination. The second SLA is for $38,726 to fund
an additional half-time Meter Services Field
Representative. This SLA includes funding for the
salary and benefits, as well as the vehicle needed to
perform meter services duties. The third SLA is for
$34,000 to cover the cost of accepting credit card
payments from customers.
Utility Bills Mailed
300
320
340
360
380
400
420
2003 2004 2005 2006 Est.
Th
o
u
s
a
n
d
s
The above chart demonstrates the steady growth in
the number of utility bills mailed annually by Utility
Customer Service.
15
Fleet Maintenance Fund $1,537,326
In FY06, revenues in the Fleet Fund are projected to
increase by 2.34%. This increase is from the transfers
from the various operating departments for services
provided by fleet. The FY06 approved expenditures
are $1,537,326, a decrease of 4.53% from the prior
fiscal year. There are three SLAs totaling $22,200.
First, $5,000 is approved for training vehicle
technicians. Training is needed to maintain technical
expertise necessary to work on modern equipment.
Second, $5,200 is approved for computer software
used in the diagnosis of vehicles. Lastly, $12,000 is
approved to upgrade the heavy equipment and truck
wash. This wash is used every day to maintain the
cleanliness and extend the life of the fleet.
Print/Mail Fund $453,216
The Print/Mail Division is responsible for providing
printing, copying, banner and sign making, vehicle
decal creation and placement and mail services to
City Departments. The total budgeted revenues for
FY06 are $428,556, a decrease of 4.11% over the
FY05 budget. The approved FY06 budget for the
division is $453,216. This includes two SLAs in the
amount of $36,938. The first SLA is for $16,938 to
fund an additional part-time Mail Clerk; the second,
for $20,000, will increase the supplies budget.
Communications Fund $720,634
The Communications Division is responsible for the
implementation and maintenance of the network
infrastructure, telephone, voice radio, data radio
(mobile data) and paging systems and any other
system requiring connectivity for communications.
Revenues in this fund are projected to increase
5.11% from the revised budget of FY05. Revenues
are expected to be $746,640 in FY06. The approved
FY06 budget for the Communications Division is
$720,634.
Capital Projects Funds
The City has a number of capital project funds.
General obligation bonds form the basic resource for
general government projects such as streets, parks,
traffic, public facilities and other such needs.
However, the City has several other resources that
may be used to supplement those resources and help
to hold down the ad valorem taxes necessary to pay
for general obligation bonds.
In addition to the general government projects, the
City has bond funds for each of the utilities operated
by the City. Operating funds from both the Water and
Wastewater Funds will be used to fund $3,000,000 in
capital projects.
Other resources to fund capital projects include the
Wolf Pen Creek Tax Increment Financing District,
the Drainage Utility and Parkland Dedication Funds.
Each provides resources that will be used to complete
a number of projects over the next five years.
Community Development funds will also be used to
fund certain street projects in eligible areas and park
projects in the Tarrow Park and Lincoln Center area.
General Capital Projects
The following is a brief summary of some of the key
general government projects scheduled for FY06.
Streets Capital Projects $4,982,802
Street Rehabilitation Projects
In FY06, $2,166,120 is approved for rehabilitation to
streets in the Southside area. This is a multi-year
effort to rehabilitate the infrastructure in older parts
of College Station. Additionally, in the Northgate
area, funds will be used for phase II of the Church
Street rehabilitation project and for rehabilitation
efforts on Tauber and Stasney.
Street Extension Projects
$2,040,000 is budgeted in FY06 for various street
extensions and widening projects. This includes
$1,000,000 for improvements to Barron Road. An
additional $540,000 is budgeted for oversize
participation efforts throughout the City as
authorized in the 2003 bond election. $3,463,237 is
projected in FY06 for phase II of the extension of
Dartmouth Drive and $500,000 is projected for the
Rock Prairie Road Widening project.
These street projects will help to address traffic
issues that have been highlighted in the citizen
survey and other feedback received from College
Station citizens.
Street TxDOT Projects
Working in cooperation with the Texas Department
of Transportation, in FY06, the City expects to
complete the medians on George Bush Drive.
TxDOT timing on projects will determine when these
expenditures will be made. The City pays ten percent
of right-of-way costs, and also pays for any
enhancements, such as the application of any
streetscaping desired in the project.
16
Traffic Projects
In FY06, funds have been approved for traffic signal
enhancements including new traffic signal projects.
New signals are being constructed at the intersections
of Rock Prairie Road and Rio Grande and at Welsh
and Holleman. Funds for safety improvements to the
traffic system are also approved for FY06.
Sidewalks and Trails Projects
The City of College Station has worked over the
years to ensure adequate transportation infrastructure
for pedestrians and bicyclists. The City has an
adopted sidewalk and bike loop plan. In FY06,
$100,000 is approved for new sidewalk projects
throughout the City. In addition, $200,000 is
budgeted for hike and bike trails.
Parks Capital Projects $7,141,873
In FY06 the second phase of Veterans Park will
begin. $6,235,000 is estimated to be spent over the
next two fiscal years for this project. Other parks
projects for which funds have been approved in
FY06 include the development of University Park
and the construction of a new forestry shop. It has
been projected that funds will also be used for
Steeplechase Park and for the Lincoln Center’s
Splash Park.
Parkland Dedication Capital Projects $692,722
Parkland dedication funds can be used for projects in
neighborhood parks within the various park zones.
These funds come from a dedication required as new
development occurs in College Station. In FY06,
$692,722 has been budgeted for projects that are
anticipated will be completed in the various park
zones.
General Government & Capital Equipment Capital
Projects $3,390,199
General government and capital equipment projects
are planned assets that have value to more than one
specific area of City operations. The two main
divisions within this category are public facilities and
technology projects.
In FY06, it is projected that $7,624,401 will be spent
on public facilities. Included in this amount is
$3,325,000 for the addition to the police station;
$1,489,401 for the relocation of Fire Station #3; and
$2,170,000 for a new City cemetery. In addition,
$625,000 is projected for projects are planned in the
Northgate area. These include entry features, a water
feature and public restrooms.
It is estimated that $874,612 will be spent on
technology projects in FY06. These include $160,000
for automated citations, $453,172 for ATM network
replacement and $40,000 for a kiosk that citizens can
use to pay utility bills and fines. Also budgeted is
$100,000 for the replacement of the City’s radios. It
is estimated that the total of this project will be
$4,900,000. The initial $100,000 will be used to
study system needs.
Convention Center $1,035,000
Funds have been appropriated in FY06 for the
Convention Center. Funds not expended in FY06 will
roll over and be available for future uses.
Business Park Projects $1,363,945
In FY06 it is estimated that $1,214,400 will be spent
on a technology-based business incubator. In
collaboration with the Bryan Business Council and
the Research Valley Partnership, this project will
help to support and generate the start up of new
companies in the community. Funds are also
projected for the continuation of the development of
the Spring Creek Corporate Campus. $1,309,000 has
been budgeted in FY06 for this effort.
Utility Capital Projects
The following is a brief summary of some of the
utility capital projects scheduled for FY06. These
capital projects are funded either through existing
revenues from these funds or through the issuance of
utility revenue bonds.
Electric Capital Projects $14,227,272
$14,227,272 is the approved expenditure amount for
electric capital projects in FY06. As the electric
capital projects are considered a competitive matter,
details of these projects cannot be outlined in this
summary, but were provided to City Council.
Water Capital Projects $8,653,368
In FY06, $13,515,161 is the projected expenditure
for water capital projects. Included is $1,900,000 for
the construction of three shallow wells that will allow
water production to meet projected peak demand
capacity. Funds have been projected for the three
additional shallow wells to be constructed over the
next two fiscal years. The shallow wells will sustain
production levels until a deep well can be
constructed. Other significant production projects
include the replacement of the chlorine disinfection
system at the Dowling Road Pump Station. It is
estimated that $2,452,000 will be spent over the next
two fiscal years for this project. In addition, it is
17
estimated that $1,211,000 will be spent on water
plant security upgrades in FY06 and FY07.
Significant distribution projects include $540,000
projected for FY06 for the Wellborn Road Widening
project. The total cost of this project is anticipated to
be $2,740,000, but it is expected that the City will be
partially reimbursed by TxDOT for the cost of this
project upon completion. $2,302,000 is projected to
be spent in FY06 for the extension of water service
into areas annexed in recent years. These extensions
include Rock Prairie/Bird Pond, Arrington Road,
Barron Road and Lick Creek/Rock Prairie.
Rehabilitation projects projected for FY06 include
$100,000 for the replacement of the Barron Road
water line and meters in conjunction with the
upgrade of Barron Road to a minor arterial. $267,554
is budgeted for FY06 for the relocation of water lines
along Texas Avenue as a result of the TxDOT
widening project. Additionally, $3,119,095 is
projected in FY06 and FY07 for Southside
rehabilitation projects.
The Approved FY06 Budget includes $1,000,000 in
current revenues that will be transferred from
operations to fund water capital projects.
Additionally, a debt issue of $6,000,000 is projected
for issuance in FY06 for water capital projects.
Wastewater Capital Projects $3,652,106
The FY06 Approved Budget includes $7,454,628 in
projected expenditures for numerous wastewater
capital projects. Collection projects include $468,000
for phase I of the Northeast Trunk Expansion. This
project will replace the sewer line at Highway 6 near
the FM 60 interchange and will have a total cost of
$715,500. Funds are also projected in FY06 for the
Lick Creek Parallel Trunk Line. $250,000 is
projected to be spent in FY06 for this project. An
additional $1,000,000 is projected for FY07 and
$1,750,000 for FY08. $566,000 is approved in FY06
for recently annexed areas.
$500,000 is projected in FY06 for the completion of
the replacement of the Carters Creek Screw Lift
System. Consistent with the Water capital projects,
significant funds are projected for Southside sewer
upgrades in FY06 and in future years.
Treatment and disposal projects include an approved
$550,000 in FY06 and FY07 for odor control
improvements at the Carters Creek Treatment Plant.
$550,000 is also projected over the next two fiscal
years for UV treatment improvements at the plant. It
is estimated that $652,000 will be spent in FY06 for
sludge processing improvements and an additional
$50,000 is budgeted in FY06 for sludge facility
improvements. Other approved improvements
include the replacement of the SCADA system and
the construction of a dedicated maintenance building.
A total of $2,000,000 in current revenues from
operations is approved to be used to fund wastewater
capital projects. Additionally, a debt issue of
$3,000,000 is projected for issuance in FY06 for
wastewater capital projects.
Drainage Capital Projects $1,814,732
The Approved FY06 drainage capital projects budget
includes a projected $4,600,613 for improvements to
the City’s drainage system. Significant projects
include a projected $1,959,898 for improvements to
the Bee Creek main channel. Consistent with the
other capital funds, $945,000 is approved to be spent
in FY06 and in FY07 for Southside drainage
improvements. Funds are also approved for drainage
improvements on Wolf Pen Creek. Additionally,
$210,000 is approved for a drainage detention project
on University Drive.
Additional O&M Costs
With the addition of new facilities and infrastructure,
additional operations and maintenance costs may be
incurred. In the case of infrastructure rehabilitation, it
is expected that O&M cost will decrease for those
areas the project targeted. However, it is difficult to
quantify the cost savings of rehabilitation since
resources are used elsewhere and not removed from
departmental budgets.
Conclusion
The previous discussion provided an overview of the
approved FY06 budget and key changes from the
FY05 budget. The following sections of the budget
document provide additional discussion of the
approved budget by fund.
18
HEART OF THE RESEARCH VALLEY
19
City of College Station
Fiscal Year Comparison Summary
FY06 APPROVED FY06 APPROVED NET OPERATING % CHANGE
FISCAL YEAR 2005-2006 TOTAL SOURCES TOTAL USES TRANSFERS & CAPITAL FROM PRIOR
APPROVED BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
GENERAL FUND 49,869,682$ 49,672,630$ (6,421,689)$ 43,250,941$ 7.79%
UTILITY FUNDS 88,248,506 68,652,255 0 68,652,255 2.86%
SANITATION COLLECTION 6,521,345 5,670,558 0 5,670,558 3.54%
BVSWMA 7,613,115 3,965,116 0 3,965,116 (3.53%)
UTILITY CUSTOMER SERVICE FUND 2,489,196 2,418,261 (2,418,261) 0 NA
ECONOMIC DEVELOPMENT 630,470 525,000 (525,000) 0 NA
INSURANCE FUND 7,510,097 6,009,932 (6,009,932) 0 NA
DEBT SERVICE FUND 14,802,112 11,381,338 (2,388,420) 8,992,918 5.10%
HOTEL/ MOTEL TAX FUND 5,565,951 2,926,976 0 2,926,976 0.96%
PARKING ENTERPRISE FUND 1,114,295 539,170 0 539,170 (35.55%)
PARKS XTRA EDUCATION 83,388 99,105 0 99,105 (21.04%)
POLICE SEIZURE FUND 22,605 10,000 0 10,000 (44.44%)
WPC TIF FUND 1,810,703 1,108,452 0 1,108,452 153.52%
INTERNAL SERVICES 11,519,581 5,534,367 (5,534,367) 0 NA
COURT SECURITY FUND 377,947 89,028 0 89,028 (39.92%)
COURT TECHNOLOGY FUND 356,608 99,000 0 99,000 (62.53%)
COMMUNITY DEVELOPMENT 3,993,032 3,251,060 0 3,251,060 (15.27%)
CEMETERY PERPETUAL CARE FUND 1,348,168 0 0 0 NA
SUB TOTAL OF O&M 203,876,801$ 161,952,248$ (23,297,669)$ 138,654,579$ 3.80%
GENERAL FUND -$ -$ -$ -$ (100.00%)
UTILITY FUNDS 4,000,000 4,000,000 0 4,000,000 (50.00%)
COMMUNITY DEVELOPMENT 290,000 290,000 0 290,000 (53.42%)
FUND BALANCE/WORKING 4,290,000$ 4,290,000$ -$ 4,290,000$ (53.62%)
CAPITAL TRANSFERS TO CIP
UTIL CAP IMPROV PROJECTS 37,281,982$ 26,532,746$ (4,000,000)$ 22,532,746 117.45%
GEN GOVT CAP IMPROV PROJ 44,028,851 17,571,541 (290,000) 17,281,541 9.77%
DRAINAGE UTIL CAP IMPROV PROJ 7,013,979 1,814,732 0 1,814,732 (39.60%)
BVSWMA CAP IMPR PROJECTS 1,720,546 1,720,546 0 1,720,546
CONVENTION CENTER CIP 1,652,177 1,035,000 0 1,035,000 NA
WOLF PEN CREEK TIF 2,100,000 2,100,000 (300,000) 1,800,000 (37.55%)
SUB TOTAL OF CAPITAL 93,797,535$ 50,774,565$ (4,590,000)$ 46,184,565$ 33.82%
TOTALS 301,964,336$ 217,016,813$ (27,887,669)$ 189,129,144$ 6.64%
FY 05 APPROVED FY 05 APPROVED NET OPERATING % CHANGE
FISCAL YEAR 2004-2005 TOTAL SOURCES TOTAL USES TRANSFERS & CAPITAL FROM PRIOR
APPROVED BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
GENERAL FUND 46,836,280$ 46,182,278$ (6,056,319)$ 40,125,959$ 11.72%
UTILITY FUNDS 79,288,599 66,746,404 0 66,746,404 6.66%
SANITATION COLLECTION 6,533,979 5,476,878 0 5,476,878 13.03%
BVSWMA 7,762,151 4,110,117 0 4,110,117 (41.13%)
UTILITY CUSTOMER SERVICE FUND 2,405,989 2,354,246 (2,354,246) 0 NA
ECONOMIC DEVELOPMENT 812,552 750,000 (750,000) 0 NA
INSURANCE FUND 9,008,109 6,033,722 (6,033,722) 0 NA
DEBT SERVICE FUND 12,812,283 10,079,975 (1,523,571) 8,556,404 9.08%
HOTEL/ MOTEL TAX FUND 4,916,869 2,899,200 0 2,899,200 27.45%
PARKING ENTERPRISE FUND 1,304,527 836,595 0 836,595 (8.87%)
PARKS XTRA EDUCATION 136,228 125,515 0 125,515 1.98%
POLICE SEIZURE FUND 21,977 18,000 0 18,000 566.67%
WPC TIF FUND 1,446,540 437,225 437,225 NA
INTERNAL SERVICES 12,515,632 8,343,639 (8,343,639) 0 NA
COURT SECURITY FUND 203,053 148,174 0 148,174 (12.09%)
COURT TECHNOLOGY FUND 274,591 264,190 0 264,190 7.83%
COMMUNITY DEVELOPMENT 4,608,718 3,837,077 0 3,837,077 39.34%
CEMETERY PERPETUAL CARE FUND 1,128,348 0 0 0 (100.00%)
SUB TOTAL OF O&M 192,016,425$ 158,643,235$ (25,061,497)$ 133,581,738$ 7.04%
GENERAL FUND 627,470$ 627,470$ -$ 627,470$ (1.96%)
UTILITY FUNDS 8,000,000 8,000,000 0 8,000,000 (23.08%)
COMMUNITY DEVELOPMENT 622,624 622,624 0 622,624 (66.15%)
SANITATION COLLECTION 0 0 0 0 (100.00%)
HOTEL/ MOTEL TAX FUND 0 0 0 0 (100.00%)
FUND BALANCE/WORKING 9,250,094$ 9,250,094$ -$ 9,250,094$ (28.18%)
UTIL CAP IMPROV PROJECTS 28,523,748$ 18,362,189$ (8,000,000)$ 10,362,189 40.19%
GEN GOVT CAP IMPROV PROJ 39,709,801 16,993,400 (1,250,094) 15,743,306 177.92%
DRAINAGE UTIL CAP IMPROV PROJ 8,084,528 3,004,639 0 3,004,639 151.80%
BVSWMA 2,520,900 2,520,900 0 2,520,900
CONVENTION CENTER CIP 0 0 0 0 (100.00%)
WOLF PEN CREEK TIF 2,882,500 2,882,500 0 2,882,500 12.87%
SUB TOTAL OF CAPITAL 81,721,477$ 43,763,628$ (9,250,094)$ 34,513,534$ 52.18%
TOTALS 282,987,996$ 211,656,957$ (34,311,591)$ 177,345,366$ 10.59%
20
City of College Station
Net Budget - $189,129,144
GENERAL FUND
22.87%
UTILITY FUNDS
36.30%
SANITATION COLLECTION
3.00%
BVSWMA
2.10%
DEBT SERVICE FUND
4.75%
HOTEL/ MOTEL TAX FUND
1.55%
PARKING ENTERPRISE FUND
0.29%
PARKS XTRA EDUCATION
0.05%
POLICE SEIZURE FUND
0.01%
WPC TIF FUND
0.59%
COURT SECURITY FUND
0.05%
COURT TECHNOLOGY FUND
0.05%
COMMUNITY DEVELOPMENT
1.72%
TRANSFERS TO CIP
2.27%
CAPITAL
PROJECTS FUNDS
24.42%
21
2005-2006 Approved Annual Budget
Combined Summary of Revenues & Expenditures
With Comparisons to 2004-05 Budget
General Fund Debt Service (1) Other (2) Utilities Sanitation
Parking
Enterprise BVSWMA Hotel/Motel
Community
Development
Wolf Pen
Creek TIF
Cemetery
Perpetual
BEGINNING BALANCE 8,495,201$ 2,995,797$ 780,962$ 16,051,506$ 816,205$ 593,795$ 4,109,661$ 3,092,451$ 982,366$ 2,806,703$ 1,223,168$
REVENUES:
Ad Valorem Tax 6,915,096 9,107,137 - - - - - - - 764,026 -
Sales Tax 16,410,000 - - - - - - - - - -
Franchise Fees 2,164,000 - - - - - - - - - -
Licenses & Permits 1,026,100 - - - - - - - - - -
Intergovernmental 383,585 - - - - - - - 3,300,666 - -
Charges for Services 1,521,000 - 92,700 74,378,000 5,674,140 425,200 5,147,000 - - - -
Fines, Forfeits & Penalties 3,630,000 - 210,000 - - 65,300 - - - - -
Investment Earnings 395,000 140,895 27,356 1,033,000 28,000 22,700 77,000 67,000 - 40,000 37,000
Other 1,236,700 - - 786,000 3,000 7,300.00 - 500 - - 88,000
Hotel Motel Tax - - - - - - - 2,406,000 - - -
Return on Investment 7,693,000 - - - - - - - - - -
Total Revenues 41,374,481 9,248,032 330,056 76,197,000 5,705,140 520,500 5,224,000 2,473,500 3,300,666 804,026 125,000
Transfers In - 2,388,420 360,000 - - - - - - 300,000 -
Long Term Debt Issuance - - - - - - - - - - -
Total Revenues, Xfers & Debt Issuance 41,374,481 11,636,452 690,056 76,197,000 5,705,140 520,500 5,224,000 2,473,500 3,300,666 1,104,026 125,000
TOTAL AVAILABLE RESOURCES 49,869,682$ 14,632,249$ 1,471,018$ 92,248,506$ 6,521,345$ 1,114,295$ 9,333,661$ 5,565,951$ 4,283,032$ 3,910,729$ 1,348,168$
EXPENDITURES:
General Government 4,118,040 - - - - - - - - - -
Fiscal Services 3,283,555 - - - - - - - - - -
Police 11,369,971 - - - - - - - - - -
Fire 8,647,411 - - - - - - - - - -
Planning & Development Services 2,214,867 - - - - - - - - - -
Public Works 8,084,920 - - - - - - - - - -
Parks & Recreation 7,446,091 - - - - - - - - - -
Office of Technology & Information 2,825,925 - - - - - - - - - -
Library 906,124 - - - - - - - - - -
Utilities - - - 47,331,046 - - - - - - -
Sanitation - - - - 4,650,009 - - - - - -
Parking Enterprise - - - - - 467,061 - - - - -
BVSWMA - - - - - - 3,221,967 - - - -
Community Development - - - - - - - - 2,324,934 - -
General & Admin Transfers (6,421,689) - 99,065 3,360,553 554,049 25,109 278,149 421,901 734,155 - -
Outside Agency Funding 457,093 - 50,000 243,287 45,000 - 47,000 1,258,875 191,971 - -
Projects/Direct Capital - - - 866,137 - 47,000 - - - - -
Debt Service - 11,365,338 - 8,879,732 - - - 1,200,000 - 1,108,452 -
Return on Investment - - - 7,324,000 369,000 - - - - - -
Contingency 273,133 - - 300,000 40,000 - 85,000 40,000 - - -
Internal Services - - - - - - - - - - -
Other 45,500 16,000 673,068 347,500 12,500 - 333,000 6,200 - - -
Subtotal of O&M Expenditures 43,250,941 11,381,338 822,133 68,652,255 5,670,558 539,170 3,965,116 2,926,976 3,251,060 1,108,452 -
Transfers to CIP Funds - - - 4,000,000 - - - - 290,000 - -
Total O&M Expenditures & Xfers to CIP 43,250,941 11,381,338 822,133 72,652,255 5,670,558 539,170 3,965,116 2,926,976 3,541,060 1,108,452 -
CIP General & Admin Transfers - - - - - - - - - - -
Transfers to CIP Funds - - - - - - - - - 300,000 -
Capital Projects Expenditures - - - - - - 1,720,546 - - 1,800,000 -
Total Capital Expenditures - - - - - - 1,720,546 - - 2,100,000 -
TOTAL EXPENDITURES 43,250,941 11,381,338 822,133 72,652,255 5,670,558 539,170 5,685,662 2,926,976 3,541,060 3,208,452 -
ENDING FUND BALANCE 6,618,741$ 3,250,911$ 648,885$ 19,596,251$ 850,787$ 575,125$ 3,647,999$ 2,638,975$ 741,972$ 702,277$ 1,348,168$
(1) Other Governmental Funds comprised of the Economic Development, Parks Xtra Education, Court Technology and Security, and Police Seizure Funds
(2) Utilities comprised of the Electric, Water and Wastewater Funds
Governmental Funds Enterprise Funds Special Revenue Funds
22
Total w/o Xfers Transfers In % Change
Governmental
(3) Funds
Convention
Center
(2) Utility
Funds Drainage
Utility Cust.
Service
(4) Internal
Services
(5) Self
Insurance All Funds All Funds 2005-2006 2004-2005 All Funds
27,681,475$ 644,677$ 14,659,612$ 5,755,579$ 135,269$ 5,201,707$ 3,829,968$ 104,413,132$ 104,413,132$ 92,369,949$ 11.53%
- - - - - - - 16,786,259 - 16,786,259$ 16,159,883$ 3.73%
- - - - - - - 16,410,000 - 16,410,000 15,189,000 7.44%
- - - - - - - 2,164,000 - 2,164,000 2,128,200 1.65%
- - - - - - - 1,026,100 - 1,026,100 1,038,000 -1.16%
- - - - - - - 3,684,251 - 3,684,251 1,277,649 65.32%
- - - 1,137,400 - - - 88,375,440 - 88,375,440 80,540,670 8.87%
- - - - - - - 3,905,300 - 3,905,300 3,881,102 0.62%
405,000 7,500 164,000 121,000 2,000 97,820 144,000 2,809,271 - 2,809,271 2,320,037 17.41%
69,700 - - - 171,900 - 36,500 2,399,600 - 2,399,600 6,793,366 -183.10%
- - - - - - - 2,406,000 - 2,406,000 2,282,000 5.15%
- - - - - - - 7,693,000 - 7,693,000 7,060,800 8.22%
474,700 7,500 164,000 1,258,400 173,900 97,820 180,500 147,659,221 - 147,659,221 138,670,707 6.09%
461,676 - 4,608,370 - 2,180,000 6,220,054 6,792,285 29,530,859 (29,530,859) - -
15,411,000 1,000,000 17,850,000 - - 6,220,054 - 39,481,054 (39,481,054) - -
16,347,376 1,007,500 22,622,370 1,258,400 2,353,900 6,317,874 6,972,785 216,671,134 (69,011,913) 147,659,221 138,670,707 6.09%
44,028,851$ 1,652,177$ 37,281,982$ 7,013,979$ 2,489,169$ 11,519,581$ 10,802,753$ 321,084,266$ (69,011,913)$ 252,072,353$ 231,040,656$ 8.34%
- - - - - - - 4,118,040 - 4,118,040$ 3,907,052$ 5.12%
- - - - - - - 3,283,555 - 3,283,555 3,190,708 2.83%
- - - - - - - 11,369,971 - 11,369,971 10,586,425 6.89%
- - - - - - - 8,647,411 - 8,647,411 8,151,385 5.74%
- - - - - - - 2,214,867 - 2,214,867 2,127,072 3.96%
- - - - - - - 8,084,920 - 8,084,920 6,875,392 14.96%
- - - - - - - 7,446,091 - 7,446,091 6,897,193 7.37%
- - - - - - - 2,825,925 - 2,825,925 2,762,958 2.23%
- - - - - - - 906,124 - 906,124 763,346 15.76%
- - - - - - - 47,331,046 - 47,331,046 46,212,746 2.36%
- - - - - - - 4,650,009 - 4,650,009 4,442,165 4.47%
- - - - - - - 467,061 - 467,061 463,922 0.67%
- - - - - - - 3,221,967 - 3,221,967 3,262,496 -1.26%
- - - - - - - 2,324,934 - 2,324,934 3,051,950 -31.27%
- - - - 447,934 274,019 313,932 6,508,866 (7,457,574) (948,708) (820,575) 13.51%
- - - - - - - 2,293,226 (50,000) 2,243,226 2,102,876 6.26%
- - - - - - - 913,137 - 913,137 1,112,353 -21.82%
- - - - - - - 22,553,522 (2,388,420) 20,165,102 18,808,976 6.73%
- - - - - - - 7,693,000 - 7,693,000 7,060,880 8.22%
- - - - - - - 738,133 - 738,133 763,445 -3.43%
- - - - 1,970,327 5,260,348 5,696,000 12,926,675 (12,926,675) - - 0.00%
- - - - - - - 1,433,768 (475,000) 958,768 1,659,210 -73.06%
- - - - 2,418,261 5,534,367 6,009,932 161,952,248 (23,297,669) 138,654,579$ 133,381,975$ 3.80%
- - - - - - 4,290,000 - 4,290,000 9,250,094 -115.62%
- - - - 2,418,261 5,534,367 6,009,932 166,242,248 (23,297,669) 142,944,579$ 142,632,069$ 0.22%
672,946 25,000 250,964 1,116,738 - - - 2,065,648 - 2,065,648 1,240,826 39.93%
- - - - - - - 300,000 (300,000) - - 0.00%
16,898,595 1,010,000 26,281,782 697,994 - - - 47,710,923 (4,290,000) 43,420,923 33,472,708 22.91%
17,571,541 1,035,000 26,532,746 1,814,732 - - - 50,774,565 (4,590,000) 46,184,565 34,713,534 24.84%
17,571,541 1,035,000 26,532,746 1,814,732 2,418,261 5,534,367 6,009,932 217,016,813 (27,887,669) 189,129,144$ 177,345,603$ 6.23%
26,457,310$ 617,177$ 10,749,236$ 5,199,247$ 70,908$ 5,985,214$ 4,792,822$ 104,067,454$ 167,356,341$ 146,065,002$ 12.72%
(3) Governmental Funds comprised of Streets, Parks, Parkland Dedication, Facilities & Technology, and Business Park
(4) Internal Services Funds comprised of Print Mail, Communications, Fleet Maintenance and Equipment Replacement
(5) Self-Insurance Funds comprised of Workers Compensation, Employee Benefits, Property Casualty and Unemployment Funds
Net TotalInternal Services FundsCapital Projects Fund
23
City of College Station
All Funds Operations & Maintenance
Summary
EXPENDITURE BY FUND
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
FUND FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
GENERAL FUND 40,806,712$ 45,594,182$ 45,150,821$ 45,833,947$ 48,896,904$ 7.24%
PARKING ENTERPRISE FUND 363,287 463,922 366,881 467,061 514,061 10.81%
XTRA EDUCATION FUND 82,204 92,390 95,615 94,105 94,105 1.86%
ELECTRIC FUND 37,016,531 39,280,834 37,479,412 40,236,729 40,368,099 2.77%
WATER FUND 3,342,458 3,741,001 3,805,380 3,542,282 3,756,442 0.41%
WASTEWATER FUND 3,267,673 3,880,516 3,806,128 3,917,090 4,072,642 4.95%
SANITATION FUND 4,137,218 4,442,165 4,540,477 4,570,069 4,650,009 4.68%
UTILITY CUSTOMER SERVICE 1,753,776 1,861,163 1,828,830 1,903,303 1,940,327 4.25%
FLEET FUND 1,293,891 1,460,082 1,490,010 1,367,146 1,389,346 -4.84%
PRINT/MAIL FUND 374,862 376,596 423,962 384,655 421,593 11.95%
COMMUNICATIONS FUND 584,408 585,545 585,537 609,279 609,279 4.05%
BVSWMA FUND 3,177,117 3,262,496 3,323,466 3,138,597 3,221,967 -1.24%
COMBINED FUND TOTAL 96,200,137$ 105,040,892$ 102,896,519$ 106,064,263$ 109,934,774$ 4.66%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 40,463,415$ 44,603,875$ 44,252,308$ 46,052,076$ 46,763,561$ 4.84%
SUPPLIES 4,551,484 5,497,501 5,182,282 4,961,161 5,342,101 -2.83%
MAINTENANCE 4,734,868 5,253,361 5,075,873 5,402,595 5,889,095 12.10%
PURCHASED SERVICES 44,624,996 47,103,591 46,282,753 48,478,096 49,809,293 5.74%
CAPITAL OUTLAY 1,825,373 2,582,564 2,103,303 1,170,335 2,130,724 -17.50%
COMBINED FUND TOTAL 96,200,137$ 105,040,892$ 102,896,519$ 106,064,263$ 109,934,774$ 4.66%
PERSONNEL SUMMARY BY FUND
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
FUND FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
GENERAL FUND 550.50 561.75 579.25 578.25 599.75 3.54%
PARKING ENTERPRISE FUND 8.0 8.0 9.0 9.0 9.00 0.00%
XTRA EDUCATION FUND 0.0 0.0 0.0 0.0 0.00 0.00%
ELECTRIC FUND 59.5 59.5 62.5 62.5 62.50 0.00%
WATER FUND 31.0 31.0 28.0 28.0 29.00 3.57%
WASTEWATER FUND 38.0 38.0 44.0 44.0 45.00 2.27%
SANITATION FUND 36.5 36.5 36.5 36.5 36.50 0.00%
UTILITY CUSTOMER SERVICE 30.5 30.0 30.0 30.0 30.50 1.67%
FLEET FUND 15.0 15.0 15.0 15.0 15.00 0.00%
PRINT/MAIL FUND 5.0 5.0 5.0 5.0 5.50 10.00%
COMMUNICATIONS FUND 6.0 6.0 6.0 6.0 6.00 0.00%
BVSWMA FUND 25.5 25.5 27.5 27.5 27.50 0.00%
COMBINED FUND TOTAL 805.50 816.25 842.75 841.75 866.25 2.79%
24
APPROVED APPROVED
FY05 FY06
Assessed Valuation of Real and Exempt Property $3,847,854,578 $4,260,094,126
(Based on 100% of Market Value)
Less: Exempt Property $409,933,904 $455,486,918
Less: Agricultural Loss $47,112,430 $60,216,040
Less: Over 65 and Veterans Exemptions $48,465,710 $51,541,630
Less: House Bill 366 $89,729 $106,665
Less: Abatements $39,687,979 $39,115,264
Less: Proration $301,173 $77,498
Less: Freeport $11,132,211 $8,065,530
Taxable Assessed Value $3,291,131,442 $3,645,484,581
O&M and Debt Service Portion $3,245,948,857 $3,599,734,409
TIF Captured Value $45,182,585 $45,750,172
Total $3,291,131,442 $3,645,484,581
Apply Tax Rate per/$100 Valuation 0.4640/$100 0.4394/$100
Total Tax Levy $15,270,850 $16,018,259
Estimate 100% Collection $15,270,850 $16,018,259
Tax Rate Per Percent Estimated
$100 Valuation Of Levy Collections
Debt Service 0.2498 56.9%$8,992,137
General Fund 0.1896 43.1%$6,825,096
Wolf Pen Creek TIF #1 0.4394 100%$201,026
0.4394
$16,018,259
Fiscal Year 2005-2006
Analysis of Tax Rate
25
TOTAL * TOTAL
APPRAISAL MARKET EXEMPT TAXABLE
YEAR VALUATION VALUE VALUE
1996 1,935,322,710 234,121,234 1,701,201,476
1997 2,065,133,267 245,085,209 1,820,048,058
1998 2,208,019,033 276,453,209 1,931,565,824
1999 2,420,818,924 308,471,247 2,112,347,677
2000 2,661,115,250 345,752,888 2,315,362,362
2001 2,870,510,984 380,950,901 2,489,560,083
2002 3,151,961,166 428,395,713 2,723,565,453
2003 3,522,272,128 493,364,734 3,028,907,394
2004 3,847,854,578 556,723,136 3,291,131,442
2005 4,260,094,126 614,609,545 3,645,484,581
* Assessed value is 100% of the estimated value.
Analysis of Property Valuations
0
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CITY OF COLLEGE STATION AD VALOREM TAX VALUATIONS
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ADMINISTRATION/ WAREHOUSE ELECTRIC WATER ADMINISTRATION E-GOVERNMENT GEOGRAPHIC INFORMATION SERVICES MANAGEMENT INFORMATION SYSTEMS LIBRARY
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WASTEWATER PRINT/MAIL COMMUNICATION SERVICES UTILITY CUSTOMER SERVICE S
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City of College Station
Strategic Planning Initiatives
Mission Statement
On behalf of the citizens of College Station,
home of Texas A&M University, we will promote
and advance the community’s quality of life.
One of the primary roles of the College Station
City Council is to determine the direction that
the City will follow in the future. Such planning
is especially important in College Station, where
continued growth is expected.
The strategic planning process requires decision-
makers to focus on the overall mission of the
City and goals that are to be achieved. College
Station’s strategic planning process facilitates
City Council and City staff’s ability to:
Align the City’s priorities with changing
conditions and new opportunities;
Create shared commitments among Council
members, City staff, and College Station
residents regarding present and future
endeavors;
Develop new goals and strategies;
Assess the City’s strengths, weaknesses,
opportunities, and threats.
The City of College Station has integrated the
annual budgeting process with the Council
planning process. The process helps prioritize
how the organization will use resources to
achieve identified goals. In this way, the
priorities outlined by Council drive budget
preparation decisions and service delivery
implementation.
The City’s strategic plan is reviewed and updated
on annual basis to ensure that it remains current
and reflects the needs and desires of residents.
The priorities that were identified for the FY05
budget included:
Core Services – We will improve high
quality customer focused basic city services
at a reasonable cost.
Parks and Leisure Services – We will
promote a wide range of leisure, recreational
and cultural arts opportunities.
Planning and Development – We will
promote a well-planned community.
Economic Development – We will promote
a strong and diverse economic environment.
Listed below are areas of focus outlined by City
Council at their June 2005 planning retreat.
Council will continue to refine their strategic
priorities over the coming months.
City Council Primary Policy Initiatives:
Collaboration
Neighborhoods
Economic Development
Growth Management
28
Strategic Planning and Budget Process
January - Council reviews Strategic Plan.
Develop Budget Materials.
February - Review proposed budget calendar.
March - Review Preliminary Budget Priorities.
April - Review Compensation and Benefits Plan.
Begin Outside Agency Funding Process.
Budget Kick-Off.
May - Departments develop proposed budget and submit back.
June - FY05 Strategic Plan status report.
City Council Strategic Planning Retreat.
- Review Mission and Vision Statements.
- Identify FY06 Strategic Priorities.
July - Prepare Proposed Budgets.
August - Present Proposed Budget to City Council.
Review Proposed Operating and Capital Improvement Program.
September - Public Hearing on Proposed Budget.
Council adoption of FY06 Budget.
Council adoption of Tax Rate.
October - Review Final Budget.
Prepare Approved Budgets.
November - Reviews and Special Projects.
Monitor Budget.
December - Reviews and Special Projects.
Monitor Budget.
29
HEART OF THE RESEARCH VALLEY
30
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General Fund
The General Fund is used to account for all
activities typically considered governmental
functions of the City. These include Public
Safety, Public Works, Parks and Recreation, and
Development Services. Also included are the
primary support services for these areas such as
Fiscal Services and the Office of Technology and
Information Services. Administrative services in
the General Government Department are also
included in the General Fund.
The General Fund is prepared on the modified
accrual basis of accounting. Under this basis
revenues are recognized when they become
measurable and available to finance expenditures
of the current period. Expenditures are
recognized when the related fund liability is
incurred with the exception of several items. The
full listing of these exceptions can be found in
the Financial Policies on page F-1.
The General Fund is influenced by current
policies and approved policy changes. The
policies include inter-fund equity; maintaining a
balance between revenues and expenditures; and
maintaining the level of service currently
provided as the city experiences residential and
commercial growth.
The approved FY06 General Fund revenues are
$41,374,481. This is a 6.58% increase over the
FY05 budget. This increase is due to normal
growth and inflationary factors and is distributed
among the major revenue categories. The
revenue estimates include increases in fines and
grant revenues related to proposed service level
adjustments.
Revenue projections are conservative estimates
relative to historical trends and consider
economic variables that affect the City’s revenue
stream. A table in Appendix D provides
historical data on major revenue categories.
Major revenue estimates and assumptions are
explained below.
1. Property Taxes in FY06 are projected to be
$6,915,096, or 7.77% above the FY05
revised budget of $6,416,633. This increase
is due to new property values on the tax roll,
as well as increases in existing property
values. The General Fund portion of the tax
rate is approved at 18.96 cents per $100 of
valuation.
2. Sales Tax is projected to be $16,410,000 in
FY06, or 8.04 % above the FY05 revised
budget estimate. Estimated revenue is based
on analysis of historical revenues, expected
future retail sales and employment, as well
as personal income. Sales tax makes up
approximately 40% of overall General Fund
revenues.
3. Mixed Drink and Franchise Taxes are
projected to be $2,164,000, or 1.68% above
the FY05 budget. Franchise taxes include
phone, cable, and natural gas.
4. Permit Revenue for FY06 is projected to be
$1,026,100, a decrease of 1.15 % from the
FY05 budget. New construction remains
steady in College Station, evidenced by the
relatively small decrease in projected permit
revenue expected in FY06.
5. Intergovernmental Revenues are projected
to be lower than in FY05. Among the grants
the City anticipates receiving are Homeland
Security grants and a Decision Making for
First Time Offenders grant.
6. Parks and Recreation revenues are
projected to increase by 8.77% in FY06 over
the FY05 revised budget. Parks revenues
come primarily from service charges for
various park and recreation activities.
7. Other Service Charges include
miscellaneous charges and fees from various
departments within the general fund,
primarily Development Services, Police,
Fire and Municipal Court. These revenues
are projected to be $1,521,000 in FY06.
8. Fines, Forfeits, and Penalties are
principally ticket and court fines from
Municipal Court. These fines are generated
primarily through traffic citations. Fines,
forfeits, and penalties are projected to
increase by 2.08% in FY06 over the original
FY05 estimate. This is due in part to growth,
but also as a result of focusing on collecting
fines that have been assessed.
31
9. Investment earnings are projected to be
$395,000, or 61.36% above the FY05
revised budget.
10. Miscellaneous Revenues include such items
as miscellaneous rents and royalties,
miscellaneous donations, collection service
fees, sale of abandoned property, sale of
fixed assets, etc. The FY06 budget is
$483,700. This is .80% below the FY05
budgeted amount
11. Return on Investment (ROI) transfers from
the enterprise funds are proposed to be
$7,693,000 for FY06. This is a 8.95%
increase above the FY05 budget.
Net Expenditures for FY06 are proposed to be
$43,250,941, or 6.03% above the FY05 revised
budget. This increase is a result of the approved
service level adjustments (SLAs) that will allow
the City to continue providing reliable core
services. A net total of approximately $3 million
in proposed SLAs are included in the General
Fund portion of the proposed budget. These
SLAs are discussed in more detail in the
executive summary and departmental summaries.
A total of 599.75 positions are included in the
approved General Fund budget. This is an
increase of 20.50 positions over the FY05
budget. A full listing of personnel can be found
in appendix C. The additional positions approved
in the FY06 budget include:
9 Police Officers
5 Fire Fighters
1 Fulltime Secretary
1 Internal Auditor
0.5 City Manager Intern
0.25 Legal Secretary
0.25 Community Program Assistant
1.5 Court Security Personnel
1 Parks Grounds Worker
1 GIS Technician
1 E-Government technician
Included in the approved budget are membership
costs of $35,000 for the Texas High Speed Rail
Corporation, and $10,000 for TEX 21
membership.
$457,093 is included in the approved budget for
outside agency funding. Of this total, $10,000 is
included for the annual funding of the Brazos
County Health Department. Additional
organizations receiving funding from the General
Fund are listed in Appendix G.
32
CITY OF COLLEGE STATION
GENERAL FUND
FUND SUMMARY
FY 05 FY 05 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING BALANCE 9,796,221$ 9,635,335$ 9,635,335$ 8,495,201$ 8,495,201
REVENUES:
Ad Valorem Tax 5,779,177$ 6,416,633$ 6,470,000$ 6,685,000$ 6,915,096 7.77%
Sales Tax 14,956,054 15,189,000 15,629,000 16,410,000 16,410,000 8.04%
Mixed Drink & Franchise 2,255,885 2,128,200 2,069,000 2,164,000 2,164,000 1.68%
Licenses & Permits 1,112,765 1,038,000 995,120 1,026,100 1,026,100 (1.15%)
Intergovernmental 319,193 497,649 509,250 175,000 383,585 (22.92%)
Parks & Recreation 682,259 692,275 727,100 750,000 753,000 8.77%
Other Charges for Services 1,435,574 1,507,800 1,476,850 1,521,000 1,521,000 0.88%
Fines, Forfeits & Penalties 2,956,835 3,555,902 3,523,000 3,630,000 3,630,000 2.08%
Investment Earnings 263,130 244,800 382,700 395,000 395,000 61.36%
Miscellaneous 499,322 487,600 520,825 483,700 483,700 (0.80%)
Return on Investment 6,640,395 7,060,800 7,060,800 7,693,000 7,693,000 8.95%
TOTAL REVENUES 36,900,590$ 38,818,659$ 39,363,645$ 40,932,800$ 41,374,481 6.58%
TOTAL FUNDS AVAILABLE 46,696,811$ 48,453,994$ 48,998,980$ 49,428,001$ 49,869,682 2.92%
EXPENDITURES:
Police 9,732,905$ 10,613,158$ 10,615,339$ 10,862,135$ 11,369,971 7.13%
Fire 7,428,082 8,173,713 7,928,194 8,143,211 8,647,411 5.80%
Public Works 5,737,775 6,957,629 6,881,015 6,878,045 8,084,920 16.20%
Parks & Recreation 6,443,054 6,927,878 6,917,345 7,206,993 7,446,091 7.48%
Library 705,291 763,346 732,362 780,130 906,124 18.70%
Planning & Development Service 1,957,606 2,127,072 2,118,610 2,098,787 2,214,867 4.13%
Office of Technology & Information Services 2,421,588 2,769,622 2,744,707 2,709,548 2,825,925 2.03%
Fiscal Services 2,463,342 3,210,308 3,035,591 3,232,518 3,283,555 2.28%
Gen Gov’t/Econ Dev/Comm Dev 3,917,069 4,051,456 4,177,658 3,922,580 4,118,040 1.64%
TOTAL OPERATING EXPEND.40,806,712$ 45,594,182$ 45,150,821$ 45,833,947$ 48,896,904 7.24%
GENERAL/ADMIN. TRANSFER (4,772,343) (6,199,656) (6,099,656) (6,128,386) (6,421,689) 3.58%
Public Agency Funding 413,767 314,644 210,644 10,000 457,093 45.27%
Other 70,919 45,500 45,500 45,500 45,500 0.00%
Special Projects 364,430 216,000 150,000 - - (100.00%)
Debt Avoidance - 627,470 952,470 - - (100.00%)
Contingency - 194,862 94,000 215,000 273,133 40.17%
TOTAL NON OPERATING EXPEND.849,116$ 1,398,476$ 1,452,614$ 270,500$ 775,726 (44.53%)
TOTAL EXPENDITURES 36,883,484$ 40,793,002$ 40,503,779$ 39,976,061$ 43,250,941 6.03%
INCREASE (DECREASE) IN
FUND BALANCE 17,106$ (1,974,343)$ (1,140,134)$ 956,739$ (1,876,460)
GAAP ADJUSTMENTS (177,992)
ENDING FUND BALANCE 9,635,335$ 7,660,992$ 8,495,201$ 9,451,940$ 6,618,741
FY 06 BASE
33
CITY OF COLLEGE STATION
General Fund Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DEPARTMENT FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
POLICE DEPARTMENT 9,732,905$ 10,613,158$ 10,615,339$ 10,862,135$ 11,369,971$ 7.13%
FIRE DEPARTMENT 7,428,082 8,173,713 7,928,194 8,143,211 8,647,411 5.80%
PUBLIC WORKS 5,737,775 6,957,629 6,881,015 6,878,045 8,084,920 16.20%
PARKS AND RECREATION 6,443,054 6,927,878 6,917,345 7,206,993 7,446,091 7.48%
LIBRARY 705,291 763,346 732,362 780,130 906,124 18.70%
PLANNING & DEVELOPMENT SERV 1,957,606 2,127,072 2,118,610 2,098,787 2,214,867 4.13%
OFFICE OF TECH & INFO SERVICES 2,421,588 2,769,622 2,744,707 2,709,548 2,825,925 2.03%
FISCAL SERVICES 2,463,342 3,210,308 3,035,591 3,232,518 3,283,555 2.28%
GENERAL GOVERNMENT 3,917,069 4,051,456 4,177,658 3,922,580 4,118,040 1.64%
GENERAL FUND TOTAL 40,806,712$ 45,594,182$ 45,150,821$ 45,833,947$ 48,896,904$ 7.24%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CATEGORY FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 29,014,985$ 32,042,334$ 31,902,652$ 33,103,215$ 33,747,600$ 5.32%
SUPPLIES 2,067,199 2,327,434 2,318,927 2,034,244 2,262,610 (2.79%)
MAINTENANCE 3,367,738 3,596,105 3,481,326 3,651,948 4,129,245 14.83%
PURCHASED SERVICES 5,771,342 6,652,325 6,570,206 6,773,032 7,936,292 19.30%
CAPITAL OUTLAY 585,448 975,984 877,710 271,508 821,157 (15.86%)
GENERAL FUND TOTAL 40,806,712$ 45,594,182$ 45,150,821$ 45,833,947$ 48,896,904$ 7.24%
PERSONNEL SUMMARY BY DEPARTMENT
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DEPARTMENT FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
POLICE DEPARTMENT 141.5 142.5 148.5 148.5 157.5 6.06%
FIRE DEPARTMENT 103.0 105.0 105.0 105.0 110.0 4.76%
PUBLIC WORKS 60.0 63.0 70.0 70.0 71.0 1.43%
PARKS AND RECREATION 116.5 116.5 117.5 117.5 118.5 0.85%
LIBRARY 0.0 0.0 0.0 0.0 0.0 N/A
PLANNING & DEVELOPMENT SERV 30.5 31.5 29.5 29.5 29.5 0.00%
OFFICE OF TECH & INFO SERVICES 22.5 22.5 22.5 22.5 23.5 4.44%
FISCAL SERVICES 35.5 37.5 44.5 44.5 46.0 3.37%
GENERAL GOVERNMENT 41.00 43.25 41.75 40.75 43.75 4.79%
GENERAL FUND TOTAL 550.50 561.75 579.25 578.25 599.75 3.54%
34
General Fund Sources
General Fund Uses
Ad Valorem Tax
17%
Sales Tax
39%
Mixed Drink & Franchise
5%
Licenses & Permits
2%
Intergovernmental
1%
Parks & Recreation
2%
Other Charges for
Services
4%
Fines, Forfeits & Penalties
9%
Miscellaneous
1%
Return on Investment
19%
Investment Earnings
1%
Police
22.89%
Fire
17.41%
Public Works
16.28%
Parks & Recreation
14.99%
Library
1.82%
Fiscal Services
6.61%
Gen Gov’t/Econ
Dev/Comm Dev
8.29%
Planning & Development
Service
4.46%
Public Agency Funding
0.92%
Other
0.09%
Contingency
0.55%
OTIS
5.69%
35
POLICE DEPARTMENT
CITY MANAGER
POLICE CHIEF
INTERNAL AFFAIRS STAFF SERVICES
SERVICES BUREAU
COMMANDER
OPERATIONS BUREAU
COMMANDER
ADMINISTRATIVE
SERVICES
SPECIAL SERVICES INFORMATION SERVICES
COMMUNITY RELATIONS
FLEET MAINTENANCE
SCHOOL SERVICES
PERMIT COORDINATOR
ANIMAL CONTROL
CENTRAL RECORDS
NOISE ABATEMENT
EVIDENCE
CRIME ANALYSIS
COMMUNICATIONS TECHNICAL SERVICES
COORDINATOR
RECRUITING
AND TRAINING
COMMUNICATIONS
HOLDING FACILITY
UNIFORMED
CRIMINAL INVESTIGATIONS
HNT
SWAT
TRAFFIC
PATROL
INVESTIGATIONS
FORENSICS
NARCOTICS
36
CITY OF COLLEGE STATION
POLICE DEPARTMENT
SUMMARY
EXPENDITURE BY DEPARTMENT
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
POLICE ADMINISTRATION 778,770$ 764,898$ 846,900$ 784,827$ 787,833$ 3.00%
UNIFORM PATROL 4,366,367 4,708,918 4,562,037 4,408,215 4,548,818 (3.40%)
CRIMINAL INVESTIGATION 1,161,135 1,264,876 1,400,787 1,357,771 1,377,817 8.93%
PROFESSIONAL STANDARDS 334,789 404,561 365,272 381,721 421,826 4.27%
QUARTERMASTER DIVISION 769,079 994,364 993,732 1,338,270 1,527,883 53.65%
COMMUNICATION/JAIL 1,224,187 1,324,459 1,292,820 1,342,224 1,362,134 2.84%
SPECIAL SERVICES 732,976 775,702 775,550 834,032 845,297 8.97%
INFORMATION SERVICES 365,602 375,380 378,241 415,075 498,363 32.76%
DEPARTMENT TOTAL 9,732,905$ 10,613,158$ 10,615,339$ 10,862,135$ 11,369,971$ 7.13%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 8,234,016$ 8,878,411$ 8,873,114$ 9,118,431$ $9,301,259 4.76%
SUPPLIES 301,249 388,423 402,625 306,338 371,600 (4.33%)
MAINTENANCE 321,859 369,607 366,093 399,838 402,223 8.82%
PURCHASED SERVICES 850,601 951,885 963,549 1,037,528 1,147,704 20.57%
CAPITAL OUTLAY 25,180 24,832 9,958 0 147,185 492.72%
DEPARTMENT TOTAL 9,732,905$ 10,613,158$ 10,615,339$ 10,862,135$ 11,369,971$ 7.13%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
POLICE ADMINISTRATION 10.0 9.0 9.0 9.0 9.0 0.00%
UNIFORM PATROL 67.5 66.5 67.5 65.0 74.0 9.63%
CRIMINAL INVESTIGATION 14.0 16.0 19.0 18.0 18.0 (5.26%)
PROFESSIONAL STANDARDS 3.0 4.0 4.0 4.0 4.0 0.00%
QUARTERMASTER DIVISION 1.0 1.0 1.0 1.0 1.0 0.00%
COMMUNICATION/JAIL 27.0 27.0 29.0 29.0 29.0 0.00%
SPECIAL SERVICES 12.0 11.0 11.0 13.5 13.5 22.73%
INFORMATION SERVICES 7.0 8.0 8.0 9.0 9.0 12.50%
DEPARTMENT TOTAL 141.5 142.5 148.5 148.5 157.5 6.06%
SERVICE LEVEL ADJUSTMENTS
UNIFORM PATROL 9 Patrol Officers 347,035
TECHNICAL SERVICES Outsourcing of document imaging-police reports 60,000
Evidence barcoding system 22,895
ALL Overtime 50,000
POLICE TOTAL 479,930$
37
POLICE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation
The Administration Division is responsible for the administrative support of all divisions in the Police
Department.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $837,026 $778,770 $846,900 $787,833
Position Summary 10999
Program Name: Administration
Service Level: To ensure that Departmental programs and activities are in line with the
department mission statement and accomplished within budgetary limitations.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Complaints are investigated
within 30 days of assignment. 95% 90% 90% 85%
Efficiency
- The Department stays within
budget overall. 100% 103% 100% 100%
Output
- Percent of chapters of policy
revised annually. 100% 100% 100% 100%
38
POLICE DEPARTMENT
UNIFORM PATROL
Description & Budget Explanation:
The Uniform Patrol Division is responsible for providing police patrol and traffic enforcement duties.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $4,083,737 $4,366,367 $4,562,037 $4,548,818
Position Summary 67.5 66.5 67.5 74
Program Name: Uniform Patrol
Service Level: Provide timely initial police services on a 24 hour basis incorporating a community
policing philosophy with an emphasis on problem solving.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of time Patrol Officers' time that is
Proactive *25% 40% 58% 40%
Reactive *75% 60% 42% 60%
Efficiency
- Average response time on high
priority calls. 6:28 mins 5:35 Mins 5:46 mins 6:00 mins.
- Average response time on low
priority calls. 14:30 mins 5:38 Mins 6:25 mins 15:00 mins.
- Percentage of total accidents
that are alcohol related. 1% 2% 3% 2%
Output
- No. of high priority calls handled 4,480 4,453 4,500 4,500
- No. of low priority calls handled 18,919 30,313 35,000 35,000
- Total number of calls handled 61,821 60,405 61,000 61,000
- No. of DWI arrests 239 330 200 250
- No. of DUI arrests 100 88 66 70
- No. of problems addressed 32 38 30 40
- No. of problems resolved 11 18 15 20
Program Name: Special Enforcement Section
Service Level: Provide traffic safety services.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- No. of injuries at high accidents locations. 335 403 300 350
Output
- No. of enforcement actions for
high accident locations. 4709 3,131 2,500 2,500
- No. of directed traffic patrols
performed. 407 177 200 200
39
POLICE DEPARTMENT
CRIMINAL INVESTIGATION
Description & Budget Explanation:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $999,975 $1,161,135 $1,400,787 $1,377,817
Position Summary 14 16 19 18
Program Name: Criminal Investigations
Service Level:To provide effective and efficient investigation of serious criminal offenses within a reasonable
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- 77% 71% 80% 80%
- 88% 77% 75% 75%
- 37% 35% 40% 45%
N/A N/A 50% 50%
- Percent assigned cases disposed
52% 54% 50% 50%
-
N/A N/A 100% 100%
- 2,292 2,259 2,300 2,400
- 2,021 1,749 1,725 1,800
- 755 615 690 810
- Percent drug/vice complaints receiving timely
and effective follow-up investigation:
The Criminal Investigation Division is responsible for the investigation of serious criminal offenses within the City
College Station.
amount of time.
Percent satisfied on customer survey:
Percent cleared on follow-up cases:
Efficiency
To provide critical event counseling and advocacy to crime victims and witnesses.
To review all offense and arrest reports for thoroughness and accuracy.
Percent cleared cases that are cleared by arrest:
of within 30 days:
Number cases assigned:
Number cases cleared:
Number cases cleared by arrest:
Output
Percent of serious crime victims who received
personal contact from Crime Victims' Advocate:
40
POLICE DEPARTMENT
PROFESSIONAL STANDARDS
Description & Budget Explanation:
The Recruiting and Training Division recruits, selects and trains sworn and civilian employees.
Additionally, the Division provides continuing training to employees.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $344,445 $334,789 $365,272 $421,826
Position Summary 3444
Program Name: Recruiting & Training
Service Level: To provide continuing education and training for the enhancement of the
professional skills of employees.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage of sworn employees
that receive an average of 80
hours of in-house training each. 100% 100% 100% 100%
- Maintain a minimum 95% of authorized 95% 95% 95% 95%
strength for sworn personnel
Efficiency
- Average number of training hours provided
per employee, including part-time
employees and FTO Program. 198 188 188 188
Output
- No. of in-house training hours 6,911 18,146 18,150 18,150
- No. of applicants processed 818 623 650 650
- No. of recruiting trips 14 15 17 17
- No. of outside training hours 19,814 8,892 8,900 8,900
41
POLICE DEPARTMENT
QUARTERMASTER
Description & Budget Explanation:
The Quartermaster Division is responsible for equipment, supplies, and maintenance purchased for
the Police Department. The duties include the ordering and dispersal of supply and equipment
items for use by all Department employees, and coordinating repairs for all the Department's
facility and fleet needs.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $716,221 $769,079 $993,732 $1,527,883
Position Summary 1 111
Program Name: Quartermaster
Service Level: Provide equipment, supplies and maintenance for the Department.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- % satisfied on employee survey. 98% 98% 95% 95%
Efficiency
- % of Supply requests filled within
5 working days. 98% 99% 95% 95%
Output
- No. of supply requests filled
within 5 working days. 931 884 700 800
42
POLICE DEPARTMENT
COMMUNICATIONS/JAIL
Description & Budget Explanation:
The Communications/Jail Division is responsible for police communications and dispatch, provides
safe and secure detention operations, and provides report taking capabilities for low priority calls.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,194,994 $1,224,187 $1,292,820 $1,362,134
Position Summary 27 27 29 29
Program Name: Public Safety Communications
Service Level: Processing of Police, Fire, and EMS calls for service.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- % satisfied on Citizen Survey. 90% * 75% 85%
Efficiency
- Percent of priority 1 police calls
dispatched within 3 minutes. 98% 99% 96% 96%
- Percent of priority 1 fire calls
dispatched within 1 minute. 97% 95% 96% 96%
Output
- Phone calls processed monthly. 26480** 21,585 25,000 25,000
- Phone calls processed monthly
(8am-5pm). 13,504 11,698 12,240 12,240
- 911 phone calls monthly 1,272 1,319 1,150 1,450
- Total police incidents monthly. 8,794 8,674 8,600 8,600
- Total fire incidents monthly. 384 391 382 399
*No Survey done for 2004
**Numbers were estimates due to equipment failure
Program Name: Jail
Service Level: Processing of prisoners allowing patrol officers to reduce transport and processing.
time of prisoners; keeping an officer in service by taking low priority calls for
service over the phone or in person.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Length of time to process arrestees. 30 mins. 30 mins 30 mins 30 mins
Efficiency
- Percent of priority 4 calls handled
by Division. 6% 4% 10% 5%
Output
- No. of reports taken by Division monthly. 133 135 137 125
- No. of prisoners processed monthly. 415 484 365 499
43
POLICE DEPARTMENT
SPECIAL SERVICES
Description & Budget Explanation:
The Special Services Division is responsible for coordination of the Tech-Prep Criminal Justice
Program at A&M Consolidated High and both Middle Schools. The Division is also responsible for a number of
programs that involve the community and the public school system, in crime prevention and safety education
for our children. Additionally, the Division is responsible for animal control services in the City.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $708,625 $732,976 $775,550 $845,297
Position Summary 12 11 11 13.5
Program Name: Tech-Prep Criminal Justice Program
Service Level: Coordinate the Tech-Prep Criminal Justice Program at A&M Consolidated High and Middle
Schools while establishing positive relationships with students, faculty, staff and
mentoring At-Risk Students.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Annual faculty and staff survey approval
rate. 97% 98% 95% 95%
Efficiency
- Percentage of students enrolled receiving
a passing (70%) grade. 89% 94% 90% 90%
Output
- No. of students in Tech-Prep Criminal
Justice Courses. 315 304 235 250
- No. of at-risk students helped with
mentoring sessions. 817 740 800 800
44
Program Name: Drug Resistance Education (DARE)
Service Level: To provide a quality D.A.R.E. program to students in selected grades in the
CSISD system, for the purpose of educating students of the consequences of
substance use and abuse.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Annual faculty and staff survey approval
rate. 92% 95% 93% 95%
Efficiency
- Percentage of students in 5th grade
D.A.R.E. program that scored at least 70%
on final written exam. 97% 85% 100% 95%
Output
- No. of students taught in the 5th Grade
curriculum. 589 539 604 610
Program Name : Animal Control
Service Level: To provide adequate and professional animal control services to the citizens and
visitors to the City of College Station.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of citizens satisfied with service 69% 73% 80% 80%
Efficiency
- Percent of on-duty, animal calls responded
to within 15 minutes. 73% 76% 77% 75%
Output
- Calls for service per year 4,461 5,156 5,500 5,600
- No. of animals handled per year 1,776 1,769 1,800 1,900
45
POLICE DEPARTMENT
INFORMATION SERVICES
Description & Budget Services
The Information Services Division is responsible for processing and maintaining police records and
evidence.
FY 03 FY 04 FY 05 FY 06
Actual Actual Actual Approved
Budget Summary $285,683 $365,602 $378,241 $498,363
Position Summary 7889
Program Name: Information Services
Service Level: Process and maintain accurate police records and evidence and provide for the
effective and efficient retrieval, distribution, and storage of departmental records
and evidence so that information requested by other divisions of the department,
prosecutors, and the citizens is readily available.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual customer
survey. 77% 98% 98% 98%
- Percent of time that all incoming records/
evidence are processed correctly. 99% 98% 99% 99%
Efficiency
- Percent of time reports and supplements
received by 9 a.m. are processed by 3 p.m. 98% 86% 83% 85%
- Percent of time all citations are processed
by 5 p.m. the day following the citation. 97% 86% 83% 85%
-
Output
- No. of reports processed annually. 14,788 15,101 14,388 14,674
- No. of Record Technicians used to process
reports.4333
- No of citations processed annually. 43,404 42,953 41,303 42,129
- No. of Record Technicians used to process
citations.1111
- No. of evidence/property items processed
annually. 6,183 6,752 7,778 7,932
-
.
46
FIRE DEPARTMENT
CITY MANAGER
FIRE CHIEF
RESEARCH & PLANNING
PUBLIC INFORMATION
ADMINISTRATIVE
ASSISTANT
ASSISTANT
FIRE CHIEF
FIRE
MARSHAL
TRAINING
COORDINATOR
"A"
SHIFT
"B"
SHIFT
"C"
SHIFT
FIRE
PREVENTION
CODE
ENFORCEMENT
PARKING
OPERATIONS
47
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
FIRE ADMINISTRATION 379,435$ 451,914$ 487,397$ 427,801$ 428,725$ (5.13%)
FIRE SUPPRESSION 4,313,119 4,666,127 4,467,000 4,645,417 5,134,065 10.03%
FIRE PREVENTION 703,599 787,545 770,582 766,477 773,317 (1.81%)
EMER. MEDICAL SERV. 2,031,929 2,268,127 2,203,215 2,303,517 2,311,304 1.90%
DEPARTMENT TOTAL 7,428,082$ 8,173,713$ 7,928,194$ 8,143,211$ 8,647,411$ 5.80%
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 6,110,455$ 6,761,483$ 6,607,578$ 6,871,036$ 7,032,936$ 4.01%
SUPPLIES 408,338 453,441 393,705 363,405 450,055 (0.75%)
MAINTENANCE 235,849 260,294 261,968 275,999 299,999 15.25%
PURCHASED SERVICES 476,322 617,145 630,593 632,771 752,821 21.98%
CAPITAL OUTLAY 197,118 81,350 34,350 0 111,600 37.19%
DEPARTMENT TOTAL 7,428,082$ 8,173,713$ 7,928,194$ 8,143,211$ 8,647,411$ 5.80%
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
FIRE ADMINISTRATION 5.0 4.0 5.0 5.0 5.0 0.00%
FIRE SUPPRESSION 56.0 59.0 59.0 59.0 64.0 8.47%
FIRE PREVENTION 11.0 11.0 10.0 10.0 10.0 0.00%
EMER. MEDICAL SERV. 31.0 31.0 31.0 31.0 31.0 0.00%
DEPARTMENT TOTAL 103.0 105.0 105.0 105.0 110.0 4.76%
Service Level Adjustments
Fire Suppression: Five Full Time Firefighter/Paramedics 150,480$
Training for Mandatory Health and Wellness Program 167,900
Funding for New Ladder Truck Equipment. 155,500
Fire Prevention: On-Call Pay 5,475
Fire Department Totals 479,355$
PERSONNEL BY DIVISION
City of College Station
Fire Department
Summary
EXPENDITURE BY DIVISION
EXPENDITURES BY CLASSIFICATION
48
FIRE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation:
The Administration Division is responsible for the administrative oversight and administrative support
of all divisions and operating units within the Fire Department.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $478,212 $379,435 $487,397 $428,725
Position Summary 5455
Program Name: Administration
Service Level: Provide comprehensive planning, operational oversight, and budget preparation
and monitoring for all divisions and functions within the Fire Department.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Ensure other divisions within the Fire
Department meet their performance measures. 90% 100% 100% 100%
Efficiency
- The department operates within approved
budget. 95% 100% 100% 100%
Output
- Percent of policies reviewed/revised
annually. 100% 100% 100% 100%
- 1/4 shift meetings conducted. 100% 100% 100% 100%
- 1/4 news letters sent to all employees. 100% 100% 100% 100%
49
FIRE DEPARTMENT
FIRE SUPPRESSION
Description & Budget Explanation:
The Fire Suppression Division provides emergency response to fire, aircraft, EMS, rescue and hazardous
materials incidents. Training is another major portion of the Fire Operations function, this includes training
with neighboring agencies to allow a more integrated emergency response
to the community. Additionally, Fire Suppression assists Fire Prevention with the majority of public education programs.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $3,856,408 $4,313,119 $4,467,000 $5,134,065
Position Summary 56 59 59 64
Program Name: Fire Department Suppression
Service Level: Provide prompt, effective, and efficient response and mitigation for fire, rescue,
and Haz-Mat emergencies.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of response time, which consists of
dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>6 27% 32% 35% 30%
<6 73% 65% 63% 65%
<5 51% 47% 44% 45%
<4 29% 29% 24% 30%
<3 15% 12% 10% 12%
- Percent of time fire damage is confined to
the room/structure of origin. 100% 95% 95% 95%
- Percent of time a stop loss*** on Haz-Mat
incidents are achieved within 1 hour of on
scene time. 97% 96% 98% 98%
Output
- Total number of unit responses. 2,405 2,723 3,200 3,700
- Total number of incidents. 1,455 1,554 1,750 1,900
*Dispatch time is tracked in Police Department's Communication Service Level
***Stop loss is the point in time in which the spread of a material has been contained
****Response times have been negatively influenced by two major factors (1)The Spreading
population base is further from our stations (2)Problems with the MDT automated status system
50
Service Level: Provide non emergency services to enhance the survivability of citizens, visitors and
emergency response personnel in our community.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Output
- Total no. of station tours 136 117 100 120
- Total no. of station tour visitors 851 1,320 1,200 1,500
- Staff hours committed to station tours 453 426 450 500
- Total no. of public education appearances 110 126 125 150
- Staff hours committed to public education
appearances 915 1,242 1,200 1,200
- Staff hours committed to reviewing SOP'S / SOG'S N/A N/A 750 2,100
- Total no. of EMS riders 195 120 240 150
- Staff hours committed to EMS riders. 3,423 4,504 3,550 4,000
Program Name: Training
Service Level: Coordinate training, testing, and support necessary to provide prompt, effective
and efficient response and mitigation for fire, rescue and Haz-Mat emergencies.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Required/actual continuing education hours:
Fire 1780/2477 1820/5533 1800/2800 1200/3000
ARFF (Aircraft Rescue Fire Fighting) 140/454 120/478 140/400 140/250
Haz-Mat (Hazardous Materials) 500/1008 216/2798 500/800 500/800
- No. of required/actual certifications
maintained. 169/226 165/241 182/287 190/300
- No. of joint training hours with outside agencies N/A N/A 160 200
Output
- No. of TXFIRS reports generated by CSFD* 3,411 3,844 4,838 4,900
- No. of total fire training hours 3,939 8,809 4,600 4,800
*TXFIRS reports now generated on every response
51
FIRE DEPARTMENT
FIRE PREVENTION/COMMUNITY ENHANCEMENT
Description & Budget Explanation:
The Fire Prevention/Community Enhancement Division does a number of things related to safety to
prevent fires as well as investigative services to determine the cause and origin of fires. Also
included in this function is the maintenance and enforcement of city ordinances relating to zoning,
sanitation, drainage, nuisance abatement and parking related violations. Fire Prevention is involved
in the development process through the inspection of new buildings to ensure compliance with the
fire code. Public safety and education programs are provided to the citizens of College Station.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $695,463 $703,599 $770,582 $773,317
Position Summary 11 11 10 10
Program Name: Fire Prevention
Service Level: Provide prompt and thorough system acceptance tests and conduct building
fire safety inspections to ensure code compliance.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of time acceptance tests are
conducted within 1 working day of requests. 98% 98% 98% 98%
- Percent of time new business final inspections
are held within one working day of requests. 99% 100% 100% 96%
Efficiency
- No. of inspections per month per officer. 22 39 35 30
- Per capita operating expenditures (for all Fire
Prevention/Code Enforcement activities).* $8.28 $9.50 $10.13 $12.17
Output
- Total # of new construction-and redevelopment sites. 786 807 650 650
- No. of systems tests conducted per year. 148 163 150 150
- No. of fire safety inspections of businesses. 1,014 1,410 900 900
- Major violation complaint to response time. 1 day 1 day 1 day 1 day
- Minor violation complaint to response time. 1 day 3 days 3 days 1 day
* Major violations are any problems that pose an immediate threat to life, property or the environment.
(Locked exits, sprinkler systems out of service, dumping of hazardous materials, unauthorized burning)
Service Level: Determine fire cause and origin of all fires responses and location by occupancy
of fire injuries/deaths.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of time fire cause and origin are
determined when an investigator is called 98% 98% 98% 98%
52
Service Level: Provide public safety education programs.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of class participants satisfied or
very satisfied with public safety education
programs. 98% 98% 98% 98%
- Percent of College Station Citizens receiving
public safety education programs ** 24% 22% 24%
Output
- No. of participants in fire safety classes. 17,784 17,335 12,500 13,000
- No. of fire safety/code compliance classes. 221 380 280 280
Program Name: Community Enhancement (Code Enforcement)
Service Level: Ensure a healthy and safe community through the timely, proactive, and reactive
enforcement of property standards, codes and ordinances.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of staff time spent on proactive code
enforcement. 70% 80% 90% 90%
- Percent of cases resolved within 90 days. 99% 94% 96% 98%
- Percent of cases resolved by voluntary
compliance. 99% 98% 98% 98%
- % of cases requiring administrative action. 1% 2% 2% 2%
Efficiency
- No. of cases resolved per code employee. 2934 3771 1700 1700
Output
- Total no. of community enhancement cases. 11,637 15,086 6,500 6,500
- No. of premise* cases resolved. 8,802 15,075 6,600 6,600
- No. of proactive cases. 5,777 12,068 5,700 5,700
- No. of cases taking 90 days or more. 42 11 250 180
- 8,720 14,784 6,370 6,400
- No. of cases requiring administrative action. 82 301 260 130
- No. of Weeds & Grass cases. 1,815 2,872 200 200
- No. of Open storage cases. 1,134 1,740 600 600
- No. of sanitation related cases. 1,871 6,484 1,700 1,700
- No. of Junk/abandoned vehicle cases. 265 216 150 150
- No. of landscape and land-use zoning cases. 73 139 130 130
- No. of signs-handbills zoning cases. 2,647 1,799 1,000 1,000
- No. of PITY (parking in the yard) cases. 230 197 200 200
- No. of other code enforcement cases. 730 1,486 10,000 10,000
- No. of Code Cases Referred by PD or Dev SVS. ** 90 100 100
- No. of Joint cases with PD or Dev SVS. ** 157 12 12
- Patrol fire lanes (days per week).6666
- No. of parking citations per year. 18,034 13,587 6,800 6,800
-
*Premise cases are nuisance issues like weeds and grass, junk vehicles, and litter. They also include zoning,
sanitation and drainage ordinances. ** New
No. of cases resolved by voluntary compliance.
53
FIRE DEPARTMENT
EMERGENCY MEDICAL SERVICE
Description & Budget Explanation:
The Emergency Medical Service division provides emergency response to medically related
emergency calls for assistance in College Station and South Brazos County. Automatic and mutual aid
agreements with neighboring entities allow more integrated EMS response to the community.
Training and quality assurance are also a major function of the division.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,954,377 $2,031,929 $2,203,215 $2,311,304
Position Summary 31 31 31 31
Program Name: Emergency Medical Services
Service Level: Provide timely response, prompt patient assessment, quality treatment, and
transport.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of ALS response time, which consists
of dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>6 23% 30% 29% 30%
<6 77% 70% 71% 70%
<5 69% 52% 54% 51%
<4 40% 30% 31% 31%
<3 17% 11% 5% 5%
- Percent of time patient's condition remained
the same or improved during transport. 99% 85% 98% 95%
Output
- No. of ALS/BLS responses.** 1439/1154 2053/3177 2178/4238 2200/4200
- Total no. of unit responses. 4,687 4,831 5,000 5,250
- Total no. of incidents. 2,754 3,177 3,100 3,200
*Dispatch time is tracked in Police Department's Communication Service Level.
**Advanced life support (ALS) treatment including the administration of medications,
defibrillation/cardio version (electric shocks to the heart), intravenous (IV) fluid therapy, advanced airway
management, such as intubation, and blood pressure control with MAST (military anti-shock trousers).
Basic life support (BLS) treatment including CPR, splitting, bandaging, spinal immobilization, and oxygen
therapy.
54
Service Level: Coordinate training, medical direction, and support necessary to provide timely
response, prompt patient assessment, quality treatment and transport.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Required/actual continuing education hours:
EMT-Basic 20/33 18/37 20/26 20/20
EMT-Intermediate 30/33 27/37 30/30 30/30
EMT-Paramedic 40/33 36/37 40/40 40/40
- Percent of EMS patient reports reviewed for
completeness, protocol compliance and
safety adherence. 31% 48% 35% 50%
- No. of required/actual certifications
maintained. 195/233 199/244 229/273 229/240
- No. of staff hours committed to protocol review N/A N/A 600 2,100
Output
- No. of EMS patient reports generated by
CSFD. 3,350 3,389 3,500 3,725
- No. of EMS training hours. 5,145 7,726 7,184 6,000
** This item will be undergoing a continuous improvement evaluation
55
PUBLIC WORKS
GREENWAYS
FACILITIES
TRAFFIC SYSTEMS
STREET & DRAINAGE
ADMINISTRATION
ASST. DIRECTOR
SANITATION
FLEET
ASST. DIR. PUB. WKS.
BVSWMA DIRECTOR
CITY ENGINEER
DIRECTOR
CITY MANAGER
SUPERINTENDENT
SUPERINTENDENT
MAINTENANCE
PUBLIC WORKS
MANAGER
LANDFILL
MANAGER
56
CITY OF COLLEGE STATION
PUBLIC WORKS
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
PUBLIC WORKS ADMINISTRATION 503,993$ 490,888$ 497,215$ 498,793$ 498,793$ 1.61%
FACILITIES MAINTENANCE 1,108,528 1,274,389 1,266,720 1,255,463 1,255,463 (1.49%)
STREETS MAINTENANCE 2,331,045 2,375,313 2,375,313 2,349,381 3,342,331 40.71%
DRAINAGE MAINTENANCE 396,994 661,536 661,536 616,101 760,151 14.91%
TRAFFIC SIGNS AND MARKINGS 213,979 328,870 320,144 346,112 359,587 9.34%
ENGINEERING 695,688 1,170,883 1,173,383 1,276,093 1,287,493 9.96%
TRAFFIC SIGNALS 487,548 655,750 586,704 536,102 581,102 (11.38%)
DEPARTMENT TOTAL 5,737,775$ 6,957,629$ 6,881,015$ 6,878,045$ 8,084,920$ 16.20%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 2,860,139$ 3,603,345$ 3,517,947$ 3,786,130$ 3,826,241 6.19%
SUPPLIES 214,181 331,337 354,412 306,671 312,021 -5.83%
MAINTENANCE 1,803,080 1,802,690 1,750,686 1,774,859 2,106,709 16.86%
PURCHASED SERVICES 852,521 958,457 941,687 1,010,385 1,652,205 72.38%
CAPITAL OUTLAY 7,854 261,800 316,283 0 187,744 (28.29%)
DEPARTMENT TOTAL 5,737,775$ 6,957,629$ 6,881,015$ 6,878,045$ 8,084,920$ 16.20%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
PUBLIC WORKS ADMINISTRATION 7.0 7.0 6.0 6.0 6.0 0.00%
FACILITIES MAINTENANCE 7.0 7.0 7.0 7.0 7.0 0.00%
STREETS MAINTENANCE 22.0 22.0 22.0 22.0 22.0 0.00%
DRAINAGE MAINTENANCE 6.0 9.0 10.0 10.0 11.0 10.00%
TRAFFIC SIGNS AND MARKINGS 2.0 3.0 3.0 3.0 3.0 0.00%
ENGINEERING 11.0 10.0 17.0 17.0 17.0 0.00%
TRAFFIC SIGNALS 5.0 5.0 5.0 5.0 5.0 0.00%
DEPARTMENT TOTAL 60.0 63.0 70.0 70.0 71.0 1.43%
SERVICE LEVEL ADJUSTMENTS
STREETS MAINTENANCE
Rehab and Overlay 624,000
Thoroughfare Rehab 200,000
Asphalt Increase 75,000
Asphalt Paver 93,950
TRAFFIC SIGNS AND MARKINGS
Pavement Striping Machine w/ Trailer 13,475
TRAFFIC SIGNALS
Traffic System Upgrades 45,000
ENGINEERING
Traffic Analysis Software 11,400
PUBLIC WORKS GENERAL FUND 1,062,825$
DRAINAGE MAINTENANCE
GIS Technician 89,550
4X4 Vehicle 19,500
Boom Mower Upgrade 35,000
PUBLIC WORKS DRAINAGE FUND 144,050$
PUBLIC WORKS TOTAL 1,206,875$
57
PUBLIC WORKS
ADMINISTRATION
Description & Budget Explanation:
The Administration Division serves as the primary customer contact point, and provides administrative support for
the nine divisions of the Public Works Department.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $520,624 $503,993 $497,215 $498,793
Position Summary 7766
Program Name: Administration
Service Level:Provide prompt and reliable service to our customers both internal and external.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent of internal customers satisfied on
customer survey. 95% 95% 95% 95%
Efficiency
-No. of output items per support staff. 3,800 3,800 4,000 4,000
Output
-No. of purchase requests submitted
annually. 1,250 1,600 1,700 1,700
-No. of work orders assigned annually. 12,000 13,100 13,500 13,500
-No. of quarterly reports annually.4444
58
PUBLIC WORKS
FACILITIES MAINTENANCE
Description & Budget Explanation:
The Facilities Maintenance Division is responsible for the maintenance of the City's office spaces and
buildings.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,022,913 $1,108,528 $1,266,720 $1,255,463
Position Summary 7777
Program Name: Facilities Maintenance
Service Level:Maintain clean, safe, and comfortable working environment for City employees,
customers, and citizens.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on customer survey. 87% 90% 90% 90%
Efficiency
-Average response time to emergency
repairs. 1 Day 1 Day 1 Day 1 Day
-Ratio of emergency repair hours to
total of all maintenance hours. 2% 2% 3% 3%
-Work orders per employee. 277 288 316 350
-Total direct dollar cost/square foot of all
maintained facilities $2.75 $2.75 $2.75 $2.75
-Custodial cost per square foot. $1.20 $1.20 $1.20 $1.20
Output
-No. of Work orders annually. 1,661 1,733 1,900 2,100
-Total No. of labor hours to Work orders. 8,568 9,000 9,600 9,600
-Labor hrs to preventative maintenance. 1,785 1,576 1,100 1,200
-No of labor hrs to maintenance projects. 1,547 2,656 1,800 1,800
-No of labor hours to emergency repairs. 164 145 140 160
59
PUBLIC WORKS
STREET MAINTENANCE
Description & Budget Explanation:
This Division is responsible for the repair and maintenance of City streets and the annual residential
street rehabilitation program. The Streets Maintenance Division also provides barricades for special
events such as bonfire, football games, parades, etc. and emergencies such as flooding, fires, ice
storms and hazardous materials spills.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $2,316,521 $2,331,045 $2,375,313 $3,342,331
Position Summary 22 22 22 22
Program Name: Street Maintenance
Service Level: Provide regular maintenance and care of city streets.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of pavement greater than or
equal to level "C" 95% 95% 95% 95%
(random sample of pavement inventory)
- Percent of pavement greater than or
equal to level "B"*75% 75% 75% 75%
(random sample of pavement inventory)
- Percent of citizens satisfied with street
condition 67% N/A N/A N/A
Efficiency
- Cost per capita $33.00 $16.25 $28.50 $28.50
- Cost per lane mile of seal coat $0 $0 $76 $76
- Cost per mile of overlay $23,232 $22,897 $26,980 $26,980
Output
- No. of street repair work orders 800 500 700 263
- No. of lane miles of street seal coated 25 20 25 25
- No. of lane miles of street overlay 20 18 15 15
*New measure in FY '03
60
PUBLIC WORKS
DRAINAGE MAINTENANCE
Description & Budget Explanation:
The Drainage Maintenance Division is responsible for the care and maintenance of the drainage
ways throughout the City.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $345,119 $396,994 $661,536 $760,151
Position Summary 6 9 10 11
Program Name: Drainage Maintenance
Service Level: Provide a drainage maintenance program that keeps the storm carrying capacity of
the system adequate in College Station.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Cost per capita per year for flood damage to
structures (target not to exceed $2.00) $0 $0 $0 $0
- Right of way mowing program will maintain
vegetation in 100% compliance with the City's
weed ordinance. N/A 100% 100% 100%
Efficiency
- Cost per mile of right way mowing $120.50 $121.00 $121.30 $121.30
- Cost per mile of herbicide $0.88 $0.88 $0.88 $0.88
- Cost per mile of creek cleaning $81.00 $81.00 $81.00 $81.00
- Mow right of way on a 30 day cycle N/A 30 days 30 days 30 days
Output
- No. of miles of right way mowing 450 455 465 465
- No. of miles of herbicide 460 420 420 420
- No. of miles of creek cleaned 12 15 19 19
61
PUBLIC WORKS
TRAFFIC SIGNS AND MARKINGS
Description & Budget Explanation:
This division is responsible for the installation and maintenance of traffic signs and pavement
markings.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $164,925 $213,979 $320,144 $359,587
Position Summary 2333
Program Name: Traffic Signs and Markings
Service Level: Maintain, repair, and install street signs and pavement markings to provide safe
and efficient movement of motorists, bicyclist, and pedestrian.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Missing stop sign replacement time 1 hr 1 hr 1 hr 1 hr
- Replacement time for all other regulatory
signs 72 hrs 72 hrs 72 hrs 72 hrs
Efficiency
- Cost per work order $89 $122 $140 $150
- No. of work orders per employee 749 582 500 $600
Output
- Total No. of work orders per year 1873 1745 1500 1600
- No. of stop signs replaced 406 326 275 200
62
PUBLIC WORKS
ENGINEERING
Description & Budget Explanation:
Engineering is responsible for managing the capital improvement program and construction
inspection of the infrastructure of private development. This includes projects such as street
construction and rehabilitation, drainage projects, water and wastewater utilities, sidewalks and
bikeways, and public facilities.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $629,111 $695,688 $1,173,383 $1,287,493
Position Summary 11 10 17 17
Program Name: Engineering
Service Level: Provide for effective and efficient use of Capital Improvement Funds,
strategic issues; and management of department function.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of identified projects controlled by
Engineering under contract 91% 88% 95% 95%
- Percent of CIP budget controlled by
Engineering under contract 95% 90% 94% 95%
- Percent of budgeted capital projects designed
and constructed within budget 100% 100% 100% 100%
Efficiency
- Administrative cost per project $13,352 $11,776 $20,556 $22,238
Output
-No. of CIP projects planned. 47 59 56 56
63
PUBLIC WORKS
TRAFFIC SIGNALS
Description & Budget Explanation:
The Traffic Division is responsible for the repair and maintenance of traffic signals.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $485,392 $487,548 $586,704 $581,102
Position Summary 5555
Program Name: Traffic Signals
Service Level: Maintain and repair traffic signals and school warning devices to provide safe and
efficient movement of vehicles and pedestrians.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage of system available 100% 100% 100% 100%
Efficiency
- Cost per work order $303 $201 $310 $350
- Cost per intersection $3,714 $4,017 $5,000 $5,750
- Total system downtime per year
(5 hour power outage) 280 hrs 0 hrs 0 hrs 0 hrs
- Response time to after-hours calls 1 hr 1 hr 1 hr 1 hr
Output
- No. of maintenance and repair work orders 1,599 1,397 1,450 1,600
- No. of signal bulbs replaced 1,935 282 1,200 300
- No. of signal heads replaced & repaired 15 13 15 18
- No. of operation hours per year 525,600 525,600 525,600 543,120
64
PARKS AND RECREATION
ADMINISTRATION
ASSISTANT
DIRECTOR
DIRECTOR
CITY MANAGER
SENIOR SERVICES
ATHLETICS
PROGRAMS &
SPECIAL EVENTS
CONCESSIONS
H/M PROGRAMS
RECREATION
CONFERENCE
CENTER
AQUATICS
LINCOLN
CENTER
SPECIAL
FACILITIES
WEST
DISTRICT
EAST
DISTRICT
SOUTH
DISTRICT
PARKS
OPERATIONS
FORESTRY
FORESTRY
CEMETERY
INSTRUCTION
YOUTH
RECREATION
WOLF PEN CREEK
65
CITY OF COLLEGE STATION
PARKS & RECREATION DEPARTMENT
SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
ADMINISTRATION 666,786$ 684,783$ 670,258$ 668,288$ 668,288$ -2.41%
RECREATION 1,062,128 1,162,525 1,165,932 1,212,262 1,242,862 6.91%
SPECIAL FACILITIES 1,756,321 1,831,107 1,878,288 1,917,166 1,990,166 8.69%
PARKS OPERATIONS 1,954,741 2,157,194 2,144,598 2,268,368 2,403,866 11.43%
FORESTRY 1,003,078 1,092,269 1,058,269 1,140,909 1,140,909 4.45%
DEPARTMENT TOTAL 6,443,054$ 6,927,878$ 6,917,345$ 7,206,993$ 7,446,091$ 7.48%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 4,153,417$ 4,337,206$ 4,428,170$ 4,596,773$ 4,642,771 7.05%
SUPPLIES 412,508 583,913 518,798 558,110 586,830 0.50%
MAINTENANCE 323,421 381,506 351,692 407,719 461,879 21.07%
PURCHASED SERVICES 1,387,697 1,556,868 1,515,029 1,622,171 1,642,391 5.49%
CAPITAL OUTLAY 145,008 46,385 82,976 0 90,000 94.03%
OTHER PURCHASED SERVICES 21,003 22,000 20,680 22,220 22,220 1.00%
DEPARTMENT TOTAL 6,443,054$ 6,927,878$ 6,917,345$ 7,206,993$ 7,446,091$ 7.48%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
ADMINISTRATION 9.5 9.5 9.5 9.5 9.5 0.00%
RECREATION 13.5 13.5 13.5 13.5 13.50 0.00%
SPECIAL FACILITIES 44.5 44.5 44.5 44.5 44.5 0.00%
PARKS OPERATIONS 35.0 35.0 36.0 36.0 37.0 2.78%
FORESTRY 14.0 14.0 14.0 14.0 14.0 0.00%
DEPARTMENT TOTAL 116.5 116.5 117.5 117.5 118.5 0.85%
SERVICE LEVEL ADJUSTMENTS
RECREATION
WPC Multi-purpose Bldg. & supplies 30,600
SPECIAL FACILITIES
Aquatics Service Demand 20,000
Div. 82 Repair Accounts 50,000
Red Cross Membership fees 3,000
OPERATIONS
Park Maint. Additions 57,498
Lemontree Field Lights 78,000
PARKS AND RECREATION TOTAL 239,098$
66
PARKS AND RECREATION
ADMINISTRATION
Description & Budget Explanation:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $599,105 $666,786 $670,258 $668,288
Position Summary 9.5 9.5 9.5 9.5
Program Name: Administration
Service Level: Provide departmental administration, customer service, pavilion rentals, program
support, and design and administration for all approved capital projects, and
graphic support.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage of CIP projects initiated within
budget, specifications, and allotted time. 90% 92% 90% 90%
- Percentage of all drafting and
graphic work orders completed
satisfactorily. 95% 98% 95% 95%
- Percentage of satisfactory
City Council cover sheets. 100% 99% N/A N/A
Efficiency
- 89.6 86 80 80
Output
- No. of work orders for assistance completed. 237 257 240 240
- No. of CIP projects completed. 20 13 17 14
- No. of CIP assistance projects. 3 12 6 6
(Landscape design).
- No. of brochures/fliers produced. 62 115 120 120
- No. of pavilion rentals administered. 342 314 320 350
- No. of cost centers monitored. 22 22 22 22
- No. of Parks and Recreation Advisory Board
meetings supported. 20 20 20 20
- Dollar amount administered in rental fees $33,955.00 $25,839 $26,000 $27,000
- 15 11 N/A N/A
The Administration Division provides design and administration for all approved Parks capital improvement
projects and provides graphics support. The Division also serves as a primary customer contact point, and
provides administrative assistance to other Departments and Divisions.
No. of City Council cover sheets produced.
No. of work orders per person (Parks
Planning/divided by 3).
67
Service Level: Provide adequate neighborhood and community park land for College Station Residents.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-4.16 4.42 4.42 4.42
- 4.16 4.23 4.23 4.23
-
70,425 69,612 69,612 69,612
Output
-248 248 265 265
- No. of acres of community park land**. 248 254 254 254
*Formula: Current population divided by 1,000 = X. Then take the current neighborhood/community park
acreage (taken from the current park inventory) divided by X to effectiveness. Population figure is reduced
by 10,000 students that are estimated to live on the Texas A&M Campus.
** Numbers taken from the Recreation, Park, and Open Space Master Plan.
The approved standard for neighborhood park
land is 3.5 acres per 1,000*.
The approved standard for community park land
is 3.5 per 1,000*.
Current estimated population for College Station
provided by the Development Services
Department.
No. of acres of neighborhood and mini park
land**.
68
PARKS AND RECREATION
RECREATION
Description & Budget Explanation:
The Recreation Division has several programs that are all directly related to providing recreational,
leisure and educational programs and opportunities.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,044,013 $1,062,128 $1,165,932 $1,242,862
Revenue Summary $381,039 $346,141 $270,000 $270,000
Position Summary 13.5 13.5 13.5 13.5
Program Name: Athletics
Service Level: Provide athletic programs to meet the needs and desires of citizens of all ages,
interests and skill levels; host high quality athletic events that will attract out-of-town
visitors to our community & increase the economic prosperity of the local
community through athletic events that will generate tourist dollars, assist
organizations with planning and conducting athletic events that also attract tourist
and generate economic growth in our community.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on customer survey: 98% 100% 96% 96%
Adult Softball 95% 99% 96% 96%
Adult Flag Football 95% 100% 96% 96%
Girls Fastpitch Softball 98% 100% 96% 96%
Youth Basketball 99% 99% 96% 96%
Swim Team 99% 100% 96% 96%
Youth Flag Football 99% 100% 96% 96%
Adult Volleyball 100% 100% 96% 96%
Youth Volleyball 100% 100% 96% 96%
Swim Clinic 100% 100% 96% 96%
Challenger Sports Program N/A N/A 95% 96%
Efficiency
- No. of adult participants City Leagues. *** 8,529 8,307 8,500 570
- No. of youth participants City Leagues. 1,977 2,690 2,000 2,000
- No. of participants for sponsored tournaments &
serviced events. 9,753 11,835 850 5,000
- No. of participants in supported events N/A N/A N/A 3,700
Output
- Total revenue. $310,736 $303,332 $250,000
- No. City league athletic events. 15 15 15
- No. of assisted non-City league events. 12 16 5 5
- No. of assisted non-City leagues.4444
- No. of Participants in non-City leagues. 4299 3,928 4,500 4,000
- No. of hotel room nights generated from.
City league athletic events hosted. 6984 6,802 7,000 7,000
- No. of hotel room nights generated from non-
City league athletic events serviced/assisted. 1225 2,400 800 900
*** Change Adult participants to Adult teams because that is how they register
69
Program Name: Senior
Service Level: To meet the needs and desires of the adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental, physical and social development of
citizens.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage of satisfied customers on
survey. 99% 99% 98% 98%
Efficiency
- Total No. of Senior Citizen Programs
Offered. 82 112 60 60
- Total No. of Senior Special Events Offered. 8 38 4 4
Output
- Total No. of Senior Participants Served. 2,205 4,347 1,500 2,000
Program Name: Programs and Special Events
Service Levels: Provide a variety of special events for the enjoyment of local citizens, and sponsor,
co-sponsor and facilitate special events that will enhance local tourism, promote
community pride, increase business revenues and increase hotel/motel sales tax
revenues. Finally, provide and assist with programs that enhance the arts through
encouragement, promotion, improvement, and application of the arts, including,
but not limited to instrumental & vocal music, dance, drama, and other arts related,
to the presentation, performance, execution and exhibition of these major art forms.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on promoter survey. 92% 94% 92% 92%
Efficiency
- No. of participants at WPC events. 53,280 52,429 35,000 37,500
- No. of participants, non WPC events. 135,700 135,000 135,000 135,000
Output
-Total programs and special events revenue. $21,540 $19,493 $18,000 $18,000
- No. of events at WPC amphitheater. 25 27 20 20
- No. of City programs offered (non WPC). 5 13 8 8
- No. of assisted non city programs/events.7655
*Since there was no traffic counter utilized during the Christmas in the Park program, any participation
number used for 'drive through' traffic would be an Actual
70
Program Name: Kids Klub
Service Levels: Utilizing school district facilities to make after-school care for children available
for the citizens of College Station and provide the opportunity for the participants
to experience activities that will result in positive cognitive, physical, social and
emotional youth development.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on customer survey 95% 97% 95% 95%
(parents and Kids Klub participants).
Efficiency
-No. of CSISD students served by 781 840 700 750
Kids Klub.
- Maintain a counselor to student ratio of
1:12 Number of Counselors. (Months Met)9999
71
PARKS AND RECREATION
SPECIAL FACILITIES
Description & Budget Explanation:
The Special Facilities Division operates the pools, the Conference Center, the Lincoln Center,
the EXIT Teen Center, Xtra Education, and Instructions.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,927,732 $1,756,321 $1,878,288 $1,990,166
Revenue Summary $59,188 $628,787 $612,000 $627,500
Position Summary (FTEs)44.5 44.5 44.5 44.5
Fulltime / Benefited N/A 12 12 12
Seasonal employees N/A 32.5 32.5 32.5
Program Name: Instruction
Service Level: To meet the needs and desires of the youth, adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental physical and social development of
citizens
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage of satisfied customers on survey. 98% 98% 98% 98%
Efficiency
- Total No. of Instructional Classes Offered 429 355 400 400
Percent Expenditures covered by 55% 55% 55% 55%
revenue in Instructions.
Percent expenditure covered by 100% 100% 100 100
revenue in Xtra Ed.
- Total No. of X-tra Ed. Classes Offered. 388 375 385 375
Output
- Revenues from Xtra Education Classes N/A 86,882 85,000 $85,000
Revenues from Instructional activities $125,540 $108,192 $125,000 $125,000
- Total no. of Instructional participants. 3,447 3,581 3,500 3,500
No. of Xtra Ed Catalogs distributed.50,000 100,000 100,000 100,000
- Total no. of Xtra Ed Participants. 3,101 3,169 3,000 3,000
Number of seasonal employees supervised = 60
72
Program Name: Aquatics
Service Level: Provide the public with safe, clean, attractive, professional operation of three city owned
pools and one school owned pool for a reasonable fee. Activities include open swim,
adult lap swim, pool parties, rentals, as well as support of the swim instruction program,
competitive swim program, and Texas Public Pool Council.
Performance Measure: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on customer survey. 98% 98% 80% 80%
- Achieve a 80% or better on all National Pool
& Waterpark Assoc. audits. 92% 80% pass pass
Efficiency
- Percentage of expenditures covered by
revenues. 33% 44% 30% 30%
- Average annual cost per participant $6.08 $4.36 $6.25 $6.25
(as per AS400).
Output
- Revenue. $291,695 $276,669 $270,000 $270,000
- No. of customers. 142,154 145,879 146,000 146,000
- National Pool & Waterpark audits. N/A 3 4 3
- Conduct a minimum of 4 hours/ month/
guard staff safety training . 3,025 3,025 3,000 3,000
- Guard staff licensed through Ellis & Assoc. 100% 100 100 100
- No. of rentals:
Theme Parties 9 15 9 n/a
After Hours Parties 174 202 170 170
Catered Pizza Parties 37 0 NA n/a
Pavilion Parties 303 255 300 250
Number of seasonal employees supervised = 115
Notes: Bad weather has a huge effect on these outputs and should be considered during review of such.
Program Name: Conference Center
Service Level: Provide a clean, convenient meeting space and accommodations through excellent
customer service, at a reasonable fee for local citizens and out-of-town clients.
Needs that can be met include meeting planning, room setup, event clean up,
equipment rentals catering service coordination.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 98% 99% 98% 98%
Efficiency
- Percentage of expenditures covered
by revenues. 42% 49% 37% 37%
- Average No. of customers based on
360 days of operation. 196 225 206 217
Output
- Total Revenue. $117,534 $138,396 $104,000 $120,000
- No. of customers. 70,728 81,289 75,000 78,000
- No. of days the parking lot is overflowing. 37 60 40 58
- No. of advisory Committee meetings. 13 11 12 12
- Number of rentals:
Commercial 643 686 640 510
Non-Commercial 968 1,563 NA NA
Political 4 7 NA NA
No charge City use 336 451 NA NA
No charge CSISD use 27 32 NA NA
Standard N/A N/A 336 340
Non-profit N/A N/A 708 800
Internal/City use @ no charge N/A N/A 400 433
CSISD use @ no charge N/A N/A 20 28
Number of seasonal employees supervised = 12 73
Program Name: Lincoln Center
Service Level: Provide positive, drug-free environment where citizens and visitors can enjoy
programming for a reasonable fee. Provide clean, safe, attractive facilities for an
assortment of activities to include, but not limited to, youth athletics, educational
programming, cultural events, and meeting rental space.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 90% 90% 95% 90%
Efficiency
- Cost per participant (Exp. vs Participation) $4.60 $4.42 $4.63 $4.60
Percentage of expenditures covered
by revenues. 6.90% 4.30% 13.90% 10.00%
- Staff to youth ratio. 9.7:01 1:16 1 to 10 1:10
Output
- Revenue. $22,899 $15,562 $18,000 $20,000
- No. of days open. $358 345 357 345
- No. of athletic events. 90 58 60 75
- No. of cultural exchanges. 71 96 48 50
- No. of educational programs. 16 25 24 36
- No. of memberships sold 514 473 500 600
- No. of participants. 72,794 81,629 65,000 70,000
Number of seasonal employees supervised = 18
Program Name: Recreation Youth
Service Level: Utilizing city-owned and operated teen centers, park facilities and resources, as well
as school and privately owned facilities and resources, to provide and make easily
accessible programs and activities for College Station's youth population that will
create positive mental, physical and social youth development.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 86% 98% 99% 99%
Efficiency
- No. of Teen Center members. 176 104 200 200
- No. of participants served through leisure/rec.
activities. 11,615 11,237 15,250 15,000
- No. of participants served through educational
activities. 1,831 3,345 2,250 3,000
- Staff to youth ratio. 0.05 1 to 8 1 to 15 1 to 15
Output
- No. of leisure/rec. activities provided. 148 207 340 350
- No. of educational programs provided. 65 72 185 100
- Revenue generated through fees to
participants. $34,200.00 $4,086 $10,000 $7,500
- No. of participants. 13446 $16,806 $17,500 17000
- No. of memberships sold. 169 $77 $180 200
- No. of days Teen Center open. 279 262 280 270
No. of rentals for external adult groups NA NA NA 25
No. of rentals for exterior youth groups / Individual NA NA NA 40
Number of seasonal employees supervised = 20
74
PARKS AND RECREATION
OPERATIONS
Description & Budget Explanation:
FY03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,849,576 $1,954,741 $2,144,598 $2,403,866
Position Summary 35 35 36 37
Program Name: Parks Operations
Service Level:Provide clean, safe and well-maintained leisure facilities and provide support for
recreation programs and special events.
Performance Measures FY03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-86% N/A N/A N/A
- Percent of overall park maintenance
standards met. 85.0% 89.0% 90.0% 90.0%
Efficiency
- No. of acres per full-time employee. 15.7 16.3 14.5 14.9
- Cost per regularly maintained acre. $3,915 $4,141 $4,307 $4,278
Output
- No. of acres regularly maintained. 472.4 472 486.5 521.5
- No. of pavilions regularly maintained. 5 4 4 5
- No. of play courts regularly maintained. 32.5 33.5 36.5 38.5
- No. of athletic fields regularly maintained. 39 39 39 39
- No. of park lights regularly maintained. 962 964 1,039 1,187
- No. of parks mowed and trimmed. 32 35 36 39
- No.of play units inspected and maintained. 40 42 45 49
- No. of special event ceremonies supported. 41 90 95 100
The Operations Division is responsible for grounds maintenance, facilities repairs and replacements, and program
support.
Percent satisfied or very satisfied on annual citizens'
survey.
75
PARKS AND RECREATION
FORESTRY
Description & Budget Explanation:
The Forestry Division is responsible for the maintenance of the Wolf Pen Creek Amphitheater, the
College Station Cemetery, and the maintenance of municipal trees and landscaped areas.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $870,364 $1,003,078 $1,058,269 $1,140,909
Position Summary 14 14 14 14
Program Name: Wolf Pen Creek
Service Level: Provide safe, well maintained special use facility.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual citizen survey. 93% N/A N/A 95%
Efficiency
- Cost per acre (annually). $2,756 $3,027 $2,822 $3,680
Output
- No. of sq. ft. of turf area maintained. 496,000 496,000 430,000 430,000
- No. of sq. ft. of landscaped bed areas
maintained. 20,000 20,000 20,000 20,000
- No. of acres on special-use facility park. 21 21 21 21
Program Name: Cemetery
Service Level: Provide grounds maintenance and customer service for municipal cemetery.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual citizen survey. 95% N/A N/A 95%
Efficiency
- Dollar cost per acre. $6,912 $6,960 $7,974 $8,260
Output
- 200 123 170 170
- $120,700 $71,600 $102,000 $102,000
- Number of burials per year. 93 84 88 88
- Acres of cemetery care.18.5 18.5 18.5 18.5
1 All funds go to the Cemetery Endowment Fund
Revenue generated from space sales (all types) 1
Number of spaces (standard size only) sold per year.
76
Program Name: Forestry
Service Level: Provide landscape and grounds maintenance operations for municipal buildings
and park sites, and provide support for special events, programs, and activities.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual citizen survey. 93% N/A N/A 95%
- Percentage of potential annual irrigation
system checks completed. 2 55% 66% 83% 100%
Output
-No. of labor-hours on municipal tree care 3,006 3046 3,000 3,000
- No. of labor-hours on horticultural
maintenance. 3,999 3,280 3,000 3,000
- No. of labor-hours on irrigation system
checks, repairs, and improvements. 2,147 3,174 3,000 3,000
- No. of irrigation system
checks completed. 2 401 290 of 439 300 of 360 346 of 346
- No. of labor-hours on special events. 3,384 3,949 3,500 3,500
- No. of landscape sites maintained
through private contracts. 3 14 25 28 31
- No. of municipal trees planted. 258 150 200 150
- Make application for Tree City, USA designation. complete complete complete complete
2 The Forestry Activity Center goal is to complete 60% of the monthly irrigation system checks for 48 systems. This would be 346 checks
out of a potential 576 annual checks. These 48 systems are the ones the Activity Center has direct responsibility for. There are an
additional 44 systems under landscape maintenance contracts that the Activity Center may have to respond to
from time to time. The contracted sites are checked monthly.
3 Anticipated additions for FY 05 are: Rock Prairie medians (Edelweiss area); G Bush medians (west of Texas); Unity Plaza
77
COLLEGE STATION
LIBRARY
CITY MANAGER
OTIS DIRECTOR
COMMUNITY LIBRARIAN
78
CITY OF COLLEGE STATION
LIBRARY
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
LIBRARY 705,291$ 763,346$ 732,362$ 780,130$ 906,124$ 18.70%
DIVISION TOTAL 705,291$ 763,346$ 732,362$ 780,130$ 906,124$ 18.70%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 0$ 0$ 0$ 0$ 0$ 0.00%
SUPPLIES 10,142 530 1,287 535 535 0.94%
MAINTENANCE 7,483 7,130 6,980 12,380 12,380 73.63%
PURCHASED SERVICES 647,666 715,686 676,250 727,215 853,209 19.22%
CAPITAL OUTLAY 40,000 40,000 47,845 40,000 40,000 0.00%
DIVISION TOTAL 705,291$ 763,346$ 732,362$ 780,130$ 906,124$ 18.70%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
LIBRARY 0.0 0.0 0.0 0.0 0.0 0.00%
DIVISION TOTAL 0.0 0.0 0.0 0.0 0.0 0.00%
Service Level Adjustments
LIBRARY Operating Costs for Larry J. Ringer Library 82,524
Youth Services Librarian 43,470
Total 125,994$
79
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
LIBRARY SERVICES
Description & Budget Explanation:
The Library is responsible for library services in Brazos County.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $721,351 $705,291 $732,362 $906,124
Position Summary 0000
*The Library is operated through a contract with the City of Bryan, all Library staff are employed by the
City of Bryan.
Program Name: Library Services
Service Level: Provide a helpful, friendly, customer oriented library service to Brazos County
residents.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfaction level of high or very high
on citizen survey. 87.0% N/A N/A 87%
- Collection Turnover Rate. 5.07 5.48 5.2 5.3
Efficiency
- Collection per staff. 4,622 4,622 4,622 5,000
- Library cost per capita $10.07 $10.09 $9.74 $10.00
- Circulation per capita. 4.69 5.06 4.56 5
Output
- Circulation. 351,402 379,473 358,322 360,000
- Collection size. 69,324 69,324 69,324 70,000
- Reference transactions. 9,324 9,826 7,202 7,000
-Number of Library visitors. 106,981 113,480 109,488 110,000
80
Director
Building
Services
Neighborhood
Services
Development
Coordination
Planning & Development
Services
Mapping
Coordination
Assistant
Director
Planning
Administration
81
CITY OF COLLEGE STATION
PLANNING AND DEVELOPMENT SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
ADMINISTRATION 763,057$ 932,216$ 997,374$ 1,485,549$ 1,566,549$ 68.05%
ENGINEERING 180,033 17,000 0 0 0 (100.00%)
PLANNING 446,763 561,161 527,688 0 0 (100.00%)
BUILDING 459,180 504,153 485,465 497,291 510,171 1.19%
NEIGHBORHOOD SERVICES 93,757 94,770 90,313 97,961 120,161 26.79%
HISTORIC PRESERVATION 14,816 17,772 17,770 17,986 17,986 1.20%
DEPARTMENT TOTAL 1,957,606$ 2,127,072$ 2,118,610$ 2,098,787$ 2,214,867$ 4.13%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,677,581$ 1,760,209$ 1,744,000$ 1,805,311$ 1,805,311$ 2.56%
SUPPLIES 60,192 73,503 71,954 67,596 90,596 23.25%
MAINTENANCE 44,300 44,003 40,603 45,690 47,370 7.65%
PURCHASED SERVICES 165,505 219,037 228,133 180,190 260,390 18.88%
CAPITAL OUTLAY 10,028 30,320 33,920 0 11,200 (63.06%)
DEPARTMENT TOTAL 1,957,606$ 2,127,072$ 2,118,610$ 2,098,787$ 2,214,867$ 4.13%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
ADMINISTRATION 12.0 13.0 14.0 20.5 20.5 46.43%
ENGINEERING 3.0 3.0 0.0 0.0 0.0 N/A
PLANNING 6.5 5.5 5.5 0.0 0.0 (100.00%)
BUILDING 7.0 8.0 8.0 7.0 7.0 (12.50%)
NEIGHBORHOOD SERVICES 2.0 2.0 2.0 2.0 2.0 0.00%
DEPARTMENT TOTAL 30.5 31.5 29.5 29.5 29.5 0.00%
SERVICE LEVEL ADJUSTMENTS
Administration
Comprehensive Plan update 75,000$
Bicycle Awareness and Educations 6,000
Building Inspection
Building Permit Module - Click 2 Gov Software 12,880
Neighborhood Services
Mosquito Abatement Program 7,200
Gateway Grants 15,000
PLANNING AND DEVELOPMENT SERVICES TOTAL 116,080$
82
PLANNING & DEVELOPMENT SERVICES
ADMINISTRATION
Description & Budget Explanation:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $752,426 $763,057 $997,374 $1,566,549
Position Summary 12 13 14 20.5
* Development Coordination and Planning were combined into one Cost Center in FY06.
Program Name: Planning
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness/Efficiency
-
-
90% 95% 90% 100%
-
100% 95% 100% 100%
Output
- 237 312 300 250
- 126 224 125 100
- 133 134 140 110
- N/A N/A N/A 1800
- 54896570
- 10101212
- 16161220
Input
-No. of staff 6668
Administration is responsible for providing support and leadership to the planning, building, and development coordination
functions. Planning, Development Coordination, and Mapping are included within the administration division which is
responsible for processing, reviewing, and coordinating all new public and private development within the City, as well as
providing GIS, graphical, and mapping support for all internal and external customers. Also, many of the implementation
plans within the City Council's strategic plan are managed by this division.
Service Level:
No. of educational outreach program provided
The Planning function is multifaceted and responsible for maintaining, monitoring and
implementing the City's Comprehensive Plan, as well as having project management functions for
the thorough and efficient review of platting, zoning and other development cases.
No. of development cases processed
No. of staff reports / coversheets prepared
Percent of development plans reviewed within
five (5) working days.
Percent of staff participating in professional
training.
No. of plans / studies / updates completed
Percent of City Council implementation plans
completed within scheduled milestones
94% 90%
No. of pre-application conferences held
No. of customer contacts generated through
planner-on-call
No. of Board, Commission and other committee
meetings held
90%100%
83
Program Name: Development Coordination & Support Staff
Service Level:
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-
N/A N/A N/A 100%
-
N/A N/A N/A 100%
-
N/A N/A N/A 100%
-92% 98% 95% 95%
Efficiency
- 79 104 100 100
- 2063 2225 2100 2100
- 4748 4476 4200 4200
-
N/A N/A N/A 16
Output
-Development-related fee revenues processed $2.1 mil $1.6 mil $1.8 mil $2 mil
- No. of permits processed. 6,604 6,685 6,500 6,500
- No. of inspections processed. 13,364 13,435 13,500 13,500
-
N/A N/A N/A 65
Input
- No. of staff 8998
Program Name: Mapping
Service Level:
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-
N/A N/A 1
-
N/A N/A N/A 100%
Efficiency
-
N/A N/A N/A 135
- N/A N/A N/A 6
Output
-
N/A N/A N/A 8
- N/A N/A N/A 2
- N/A N/A N/A 2
Input
-2222
Percent of inspections input within one (1) hour
No. of Commission and Board meetings
supported per Staff Assistant
No. of Commission and Board meetings
supported
Percent of staff participating in professional
training
Percent of Commission/Board meeting minutes
prepared within two meeting cycles.
Percent of public notification processes
completed within specified deadlines.
GIS training seminars/sessions/programs offered
No. of items completed from Dept. GIS Needs
Assessment
No. of development cases processed per CSR
Percent of staff participating in GIS or other
professional training
No. of permits processed per CSR
No. of inspections processed per CSR
Produce professional, accurate, high-quality data, maps, programs and analyses in a responsive,
timely and efficient manner.
N/A
No. of GIS data sets created
No. of GIS programs created
No. of staff
No of SAMS and aerials produced for
development cases within 24 hours
No. of plans, studies, updates, and special
projects supported
Provide administrative support to all department staff, as well as the P&Z Commission and all
Boards and Committees. Process all permits and inspection requests in a timely manner.
84
PLANNING & DEVELOPMENT SERVICES
BUILDING INSPECTION
Description & Budget Explanation:
The Building Inspection function is responsible for the building review and permitting process.
Building permits are issued and buildings are inspected as construction occurs to ensure buildings are
constructed to city code. The Building Division is also responsible for enforcing the property maintenance code.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $413,096 $459,180 $485,465 $510,171
Position Summary 7887
Program Name: Building Division
Service Level: Perform thorough and efficient building plan review, inspection services and
permit administration. Perform efficient administration of property maintenance code.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of commercial plans reviewed within 5 days. 40% 80% 95% 85%
- Percent of building inspected within one half day 99% 99% 99% 99%
hours of request.
Efficiency
- % of single family permits reviewed within 24 hrs. 85% 94% 80% 85%
- No. of inspections per day per inspector. 15 16 12 12
Output
- Multi-family and commercial plans reviewed. 218 193 180 180
- Annual inspections performed. 14,671 13,435 12,500 12,500
- No. of building inspections per inspector. 3668 3838 3125 3125
85
PLANNING & DEVELOPMENT SERVICES
PLANNING - NEIGHBORHOOD
Description & Budget Explanation:
The Neighborhood Services Program is designed to foster communication between the City and residents for the
purpose of promoting exceptional quality of life, sound development, and thriving neighborhoods. In support of this
purpose staff provides professional leadership in maintaining and expanding the Neighborhood Partnership Program,
Historic Preservation programs, and participating in the plans, programs, and projects of Development Services'
other City Comprehensive Planning, departments, community groups, local agencies, and neighborhoods as they relate
to community outreach, education, and service.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $94,749 $93,757 $90,313 $120,161
Position Summary 2222
Program Name: Neighborhood Services
Service Level: Develop and administer a neighborhood services program that includes association support, Historic
Prevation Committee support, planning, hosting and participanting in community and city events.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent staff participating in outreach. 100% 100% 100% 100%
- Percent of community events completed 100% 100% 100% 100%
in budget year.
- Percent of staff participating in n.hood support. 100% 100% 100% 100%
Efficiency
- Outreach per staff member. 12 11 17.5 14
- Events per staff member. 9.3 9.5 12 9.6
- Supported Associations per staff member. 8.6 14.5 13 14.4
Output
- Asscoiation Outreach. 18 22 35 35
- Community Events. 14 19 24 24
- Registered Associations 13 29 36 40
Input
- No. of Staff. 1.5 2 2 2
- Professional training seminars attended. 4
766
PLANNING & DEVELOPMENT SERVICES
PLANNING - HISTORIC PRESERVATION
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary N/A $14,816 $17,770 $17,986
Position Summary N/A N/A N/A N/A
86
Office of Technology &
Information Services
Information
Technology
Franchise
Library
Utility
Customer
Service
Customer
Service
Meter
Services
Print/Mail
E-Gov
City Manager
Action
Center
MIS
GIS
Communications
Contract
Management
Director
87
CITY OF COLLEGE STATION
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
OTIS ADMINISTRATION 394,977$ 415,138$ 427,313$ 405,687$ 405,687$ (2.28%)
E-GOVERNMENT 64,173 105,473 111,672 114,332 144,112 36.63%
GEOGRAPHIC INFO SERVICES 170,557 206,207 193,238 214,107 214,107 3.83%
MGMT INFO. SERVICES 1,791,881 2,042,804 2,012,402 1,975,422 2,062,019 0.94%
DEPARTMENT TOTAL 2,421,588$ 2,769,622$ 2,744,707$ 2,709,548$ 2,825,925$ 2.03%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,327,255$ 1,439,849$ 1,444,988$ 1,481,856$ 1,508,361$ 4.76%
SUPPLIES 329,233 204,880 224,415 212,798 219,298 7.04%
MAINTENANCE 519,030 613,844 587,156 618,321 681,543 11.03%
PURCHASED SERVICES 160,117 315,549 293,103 260,065 280,215 (11.20%)
CAPITAL OUTLAY 85,953 195,500 195,045 136,508 136,508 (30.17%)
DEPARTMENT TOTAL 2,421,588$ 2,769,622$ 2,744,707$ 2,709,548$ 2,825,925$ 2.03%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
OTIS ADMINISTRATION 5.0 5.0 5.0 5.0 5.0 0.00%
E-GOVERNMENT 1.0 1.0 1.0 1.0 2.0 100.00%
GEOGRAPHIC INFO SERVICES 2.5 2.5 2.5 2.5 2.5 0.00%
MGMT INFO SERVICES 14.0 14.0 14.0 14.0 14.0 0.00%
DEPARTMENT TOTAL 22.5 22.5 22.5 22.5 23.5 4.44%
SERVICE LEVEL ADJUSTMENTS
MANAGEMENT INFO SYS Vision High Availability Sofware 7,400
IBM AIX Software Subscription 4,000
Automated Remittance Provessing Maintenance 8,380
HTE Web Module Maintenance 8,440
Routesmart Software Maintenance 6,000
US Design Software Maintenance 2,250
AutoCAD Subscription 2,386
Miscellaneous Software Maintenance 24,366
Fire Extinguishing System Replacement 17,900
Network Analyst On-call Pay 5,475
E-government E-Gov Technician 29,780
OTIS GENERAL FUND $116,377
88
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
ADMINISTRATION
Description & Budget Explanation
The Administration Division is responsible for administrative support of the Office of Technology and Information
Services. The Action Center, included in this division, serves as the initial contact for City-wide technology support.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $474,404 $394,977 $427,313 $405,687
Position Summary 5555
Program Name: Office of Tech. and Info. Services Action Center
Service Level:Coordinate Administration, MIS/GIS and Communication service requests, provide
administrative support to OTIS and presentation assistance to all City departments.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on internal service survey. 98% N/A* N/A* 98%
Efficiency
-Communication requests per staff
member. (3) 119 82 67 75
- MIS/GIS requests per staff member. (3) 1,087 977 1,000 1,000
-No. of requests resolved by Action Center. (3) 249 181 133 150
Output
-No. of Communication requests processed. 356 247 200 225
-No. of MIS/GIS request processed. 3,261 2,931 3,000 3,000
-No. of requests resolved by Action Center. 746 544 400 450
*Internal Survey not yet given.
89
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
E-Government
Description & Budget Explanation:
The E-Government Division is responsible for the city’s Internet and Intranet sites.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $57,643 $64,173 $111,672 $144,112
Position Summary 1112
Program Name: Communications
Service Level:Provide professional and helpful customer service to City staff and citizen's that
require assistance or information from the City's Internet and/or Intranet sites.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on survey. N/A N/A* 85% 85%
Efficiency
-Percent of trouble calls (dead, incorrect or malfunctioning N/A 100% 90% 90%
corrected with one business day of notification
Output
-Number of additional Intranet/Internet functions N/A N/A 3 3
-Number of additional Intranet/Internet/Phone
applications N/A N/A 5 5
*Internal Survey not yet done for FY04
90
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
GEOGRAPHIC INFORMATION SYSTEMS
Description & Budget Explanation:
This Division is responsible for the development and maintenance of the Geographic Information System (GIS).
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $178,969 $170,557 $193,238 $214,107
Position Summary 2.5 2.5 2.5 2.5
Program Name: Geographic Information Service - GIS
Service Level:Design, implement, provide, and maintain up-to-date, geographically accurate and
complete coverage’s with associated attribute information for all City departments.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on internal survey. 97% N/A* 90% 90%
Efficiency
-Map requests completed within 2 work days 82% 86% 95% 95%
or by date requested.
-Percent of GIS data layers up-to-date N/A N/A 80% 80%
at any given time
Output
-No. of maps produced. 300 201 150 150
Input
-No. of additional GIS data layers/integrations N/A 6 6
-No. of additonal GIS integrated applications N/A 2 2
*Internal Survey not given yet.
91
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
MANAGEMENT INFORMATION SERVICES
Description & Budget Explanation:
The Management Information Services Division is responsible for the maintenance of the City’s
microcomputers, mid range computers, networks, operating systems, application software and
networking software.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,689,091 $1,791,881 $2,012,402 $2,062,019
Position Summary 14 14 14 14
Program Name: Management Information Systems - MIS
Service Level:Provide professional and helpful customer service to city computer users in all City Departments.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on annual customer survey 95% N/A* 95% 95%
-Problem resolution/repair of computer
systems percent within one business day. 94% 96% 96% 96%
-No. of service/repair calls. 2,774 2,557 2,650 2,650
-Percent service calls for priority one
applications closed within 4 hours. 100% 100% 100% 100%
-Non-Problem request for service 1561 1,764 1,850 1,850
Efficiency
-Public Safety Dispatch System up-time
7 days/week, 24 hrs./day 100% 100% 100% 100%
-Midrange systems and wide area networks
up-time, 5 days/week, 9 hrs./day 100% 100% 100% 100%
Output
-No. of hrs. of up-time for Public Safety Dispatch
systems/applications N/A N/A N/A N/A
-No. of hrs. of up-time for midrange and wide area network
systems/applications N/A N/A N/A N/A
*Internal survey not done for this year
92
FISCAL SERVICES
PURCHASING RISK
MANAGEMENT
CITY MANAGER
FINANCE & STRATEGIC
PLANNING DIRECTOR
ASSISTANT
DIRECTOR
ACCOUNTING MUNICIPAL
COURT
BUDGET &
STRATEGIC
PLANNING
ADMINISTRATION
93
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
FISCAL ADMINISTRATION 377,961$ 403,369$ 390,616$ 498,837$ 498,837$ 23.67%
RISK MANAGEMENT 238,223 258,147 246,252 265,718 265,718 2.93%
ACCOUNTING 764,356 787,328 740,852 704,033 704,033 (10.58%)
PURCHASING 288,450 292,431 292,431 299,404 299,404 2.38%
BUDGET AND STRATEGIC PLANNING * 0 337,111 291,453 329,310 329,310 (2.31%)
MUNICIPAL COURT 794,352 1,131,922 1,073,987 1,135,216 1,186,253 4.80%
DEPARTMENT TOTAL 2,463,342$ 3,210,308$ 3,035,591$ 3,232,518$ 3,283,555$ 2.28%
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,779,318$ 2,321,611$ 2,189,620$ 2,408,233$ 2,459,270$ 5.93%
SUPPLIES 66,702 77,040 83,029 68,039 68,039 (11.68%)
MAINTENANCE 32,872 40,144 40,145 36,830 36,830 (8.26%)
PURCHASED SERVICES 584,450 719,461 677,481 719,416 719,416 (0.01%)
GENERAL CAPITAL 0 52,052 45,316 0 0 0.00%
DEPARTMENT TOTAL 2,463,342$ 3,210,308$ 3,035,591$ 3,232,518$ 3,283,555$ 2.28%
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
FISCAL ADMINISTRATION 3.0 3.5 3.5 4.5 4.5 28.57%
RISK MANAGEMENT 3.0 3.0 3.0 3.0 3.0 0.00%
ACCOUNTING 11.0 11.0 11.0 10.0 10.0 -9.09%
PURCHASING 4.5 4.0 4.0 4.0 4.0 0.00%
BUDGET AND STRATEGIC PLANNING 0.0 0.0 5.0 5.0 5.0 0.00%
MUNICIPAL COURT 14.0 16.0 18.0 18.0 19.5 8.33%
DEPARTMENT TOTAL 35.5 37.5 44.5 44.5 46.0 3.37%
Service Level Adjustments
Municipal Court: Court Security 51,037
Fiscal Services Total 51,037$
City of College Station
Fiscal Services
Department Summary
* In FY04, Expenditures for the Office of Budget and Strategic Planning were charged under General Government.
EXPENDITURE BY DIVISION
EXPENDITURES BY CLASSIFICATION
PERSONNEL SUMMARY BY DIVISION
94
FISCAL SERVICES
ADMINISTRATION
Description & Budget Explanation
The Fiscal Services Administration Division assists departments in delivering services through effective financial
management. This activity is accomplished through the review of financial aspects of contracts, and administration of
the finance, accounting, purchasing, risk management, and municipal court functions. Cash and debt management is
also performed by this office.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $351,847 $377,961 $390,616 $499,837
Position Summary 3 3.5 3.5 4.5
Program Name: Fiscal Services - Information
Service Level:Provide accurate and timely information to the council and staff for use in
planning, setting goals, and monitoring programs.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Annual internal survey
of satisfaction rate. N/A N/A N/A N/A
Efficiency
-Percent of all contracts reviewed
within 2 working days of receipt. 88% 89% 75% 90%
-Percent of reports completed
within 20 working days of the 100% 100% 100% 100%
end of the period.
Output
-No. of contracts reviewed annually. 286 345 295 320
-No. of quarterly reports. 4 4 4 4
Program Name: Fiscal Services - Operations
Service Level:Administer cash and debt operations of City through management of cash flows,
investments, and payments.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Output
-Provide monthly market-to-market report. 12 12 12 12
95
FISCAL SERVICES
RISK MANAGEMENT
Description & Budget Explanation:
The Risk Management Division is responsible for providing programs that minimize the City’s exposure to physical
and financial loss. The Division resolves claims filed against the City and has programs established to reduce potential
claims to the City. These programs include safety classes and inspections.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $195,600 $238,223 $246,252 $265,718
Position Summary 3333
Program Name: Claims
Service Level:To manage and process claims in the most cost effective manner providing maximum cost
control to the City.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Average cost paid per claim:
Auto Physical Damage $446.42 $592.00 $1,941.17 $846.00
City Property Damage $674.00 $421.00 $412.06 $572.00
Auto Liability Property Damage 1266 $1,300.00 $7,948.66 $1,841.00
Auto Liability Bodily injury N/A N/A $7,500.00 $5,500.00
General Liability Property Damage $30.17 $147.00 $545.08 $142.00
General Liability Bodily Injury N/A $5,000.00 $5,000.00 $5,500.00
Workers Compensation Medical Only $518.00 $451.23 $322.00 $468.00
Workers Compensation Lost Time $4,577.00 $8,425.30 $3,877.00 $4,484
-Average subro claim collected:
SUBRO $1,479.00 $1,020.00 $1,676.00 $1,400
Efficiency
-Net closing ratio:
APD% 94% 95% 95.0% 95.0%
CPD% 88% 95% 95.0% 95.0%
ALPD% 96% 95% 95.0% 95.0%
ALBI% 96% N/A 100.0% 75.0%
GLPD% N/A 98% 100.0% 100.0%
GLBI% N/A N/A 100.0% 75.0%
WCMO% 59.2% 85% 90.0% 100.0%
WCLT% 87.5% 80% 85.0% 85.0%
SUBRO% $69.80 85% 80.0% 85.0%
-Total P/C Fund Claim Payments. $119,589.00 $163,070 $355,169 $306,000
-Total W/C fund claim payments. $122,021.00 $303,000 $380,000 $475,000
-Total subrogation collected. $75,452.00 $60,162 $63,700 $66,500
Output
-No. contracts reviewed. 36 42 30 36
-No. insurance certificates reviewed. 48 60 60 60
-No. CRC attended. 15 15 12 12
-No. training classes/materials provided. 6 12 30 30
* These are new performance measures that are being tracked in FY04.
More information will be provided as historical information is captured.
96
FISCAL SERVICES
ACCOUNTING
Description & Budget Explanation:
The Accounting Division is responsible for processing, recording, and reporting all financial transactions of the City.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $724,395 $764,356 $740,852 $704,033
Position Summary 11 11 11 10
Program Name: Accounting
Service Level:Provide accurate and timely information to customers.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Receive the Certificate of Achievement for
Excellence in Financial Reporting from
GFOA for the Comprehensive Annual
Financial Report. YES YES YES YES
-Receive an unqualified audit opinion from
external auditors. YES YES YES YES
-Satisfaction rate on annual customer survey. 95% N/A N/A 95%
Efficiency
-Percent of month-end transactions
recorded by the 10th business day of each
month. 94% 95% 85% 95%
-Complete and submit CAFR to GFOA by March 31 YES NO (a) NO YES
-Complete financial statements by January 31 YES NO (a) NO YES
Output
-No. of month-end transactions recorded by
the 10th business day of each month. 256 290 180 240
(a) We were granted a 30 day extension.
97
Service Level:Process and record all financial transactions for the City in an accurate,
efficient, and timely manner.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent of vendor invoices paid within 30 days
of invoice date. 93% 88% 90% 90%
-Receive an unqualified audit opinion from
external auditors. YES YES YES YES
-Satisfaction rate on annual customer survey. 95% N/A N/A 95%
-Percent of completed general ledger
reconciliations and updated within 30 days of
the period close date. 94% 74% (b) 75% 95%
-Ratio of correcting journal entry transactions
to total journal entry transactions. 0.24% 0.09% 0.25% <1%
Efficiency
-Admin. cost per A/P transaction. $2.50 $4.90 $3.80 $5.25
-Admin. cost per A/P check. $9.63 $11.30 $11.15 $11.50
-Admin. cost per vendor invoice. $4.96 $5.54 $7.70 $5.50
-Dollar cost per payroll check. $1.27 $1.81 $1.80 $1.75
-Accounts receivable collection rate. 78% 100% 99% 95%
Dollar cost per billing transaction. $6.34 $4.53 $4.00 $4.75
Dollar cost per cash receipts transaction. $1.13 $0.96 $0.75 $1.00
Output
-No. of A/P transactions. 55,168 38,656 40,000 31,750
-No. of journal entry transactions 471,025 494,120 550,000 495,500
-No. of correcting journal entry transactions 1,153 485 700 1,000
-No. of A/P checks. 14,328 10,940 13,500 14,500
-No. of vendor invoices paid. 27,781 21,880 19,500 30,500
-No. of payroll checks. 24,601 19,556 22,500 25,750
-Amounts collected. $7,721,975 $9,420,326 $8,500,000 $7,500,00
-No. of billing transactions. 15,805 15,431 15,700 14,500
-No. of cash receipt transactions. 33,441 31,727 40,200 30,000
-No. of general ledger reconciliations. 388 400 390 375
Service Level:Effectively administer cash and treasury operations of the City through
cash flow management and investing.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Portfolio rate of return as a percentage of similarly
weighted average maturity treasury notes.* 100% 115% 105% 100%
Efficiency
-Percent of available cash invested. 99% 99% 99% 99%
Output
-Annual dollar amount of investment income
earned. 3,750,000$ 2,827,326$ $3,300,000 $3,500,000
(b) Reconciliations were delayed due to a Staff Accountant vacancy.
98
FISCAL SERVICES
PURCHASING
Description & Budget Explanation:
The Purchasing Division assists City departments in acquiring quality products and services in an efficient manner
and at favorable prices. Purchasing also maintains open communication with City departments and vendors.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $277,896 $288,450 $292,431 $299,404
Position Summary 4.5 4 4 4
Program Name: Purchasing
Service Level:Acquire quality goods and services in a timely and efficient manner within
legal parameters for continued City operations.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Satisfaction percentage on annual survey of
departments. 89% N/A 86% 86%
-Satisfaction percentage on annual vendor
survey. N/A 77% N/A
1 90%
-Percent of total expenditures done through
cooperative purchasing agreements. 7% 14% 10% 10%
-Percent of City's purchase transactions
processed through field purchase orders
and procurement cards. 96% 96% 95% 95%
-Percent of City's dollars handled through the
purchasing department for commodities
and services. 88% 87% 88% 88%
-Percent of total dollars utilizing blanket
contracts. 13% 28% 20% 20%
-Percent of active suppliers accounting for
80% of City expenditures. 5% 4% 4% 4%
Efficiency
-Average cost per purchase order. $231 $232 $232 $232
Output
-Total dollar value of all City purchases. $52,508,048 $46,609,264 $49,600,000 $49,600,000
-No. of cooperative agreements in which
the City participates. 10 12 13 14
-No. of FPO’s and procurement card
transactions processed by departments. 27,520 27,706 27,000 27,500
-Dollar value of P.O.’s processed by
Purchasing staff. $45,990,802 $40,545,118 $43,600,000 $43,600,000
-No. of the following purchasing activities:
one-time bids 75 62 70 70
annual bids 42 39 34 34
formal contracts/agreements 235 233 225 225
-Total Number of active suppliers 2,318 2,203 2,290 2,290
1 External Vendor Survey is conducted bi-annually
Service Level:Effectively and efficiently manage and dispose of surplus assets to obtain
the greatest value for the City.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percentage of all surplus disposed within 6
months of being identified as surplus. 100% 100% 100% 100%
Efficiency
-Recovery Percentage on surplus property. 11% 6% 15% 15%
-% of original value of heavy equipment and
vehicles recovered through disposal methods. 17% 12% 16% 16%
Output
-Net amount received after expenses of
disposition. $257,724 $201,292 $200,000 $192,500
99
FISCAL SERVICES
OFFICE OF BUDGET AND STRATEGIC PLANNING
Description & Budget Explanation:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $283,696 $263,106 $291,453 $329,310
Position Summary 4.5 4.5 5 5
Program Name: Budget Preparation, Monitoring and Review
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-
85% 97% 85% 85%
-91% N/A* 100% 100%
-
YES YES YES YES
Output
-50 60 55 55
-2222
*Internal Survey scheduled for Fall 2005
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
-
N/A N/A N/A 100%
-
N/A N/A N/A 100%
Output
-N/A N/A N/A 154
-
N/A N/A N/A 100%
-Number of Strategic Plans published:1111
Number of Service Level Adjustments reviewed:
Percent of organization reviews completed in response to
departmental requests:
Service Level: Coordinate organizational review functions to improve the performance of the organization.
Effectiveness
Percent of departments satisfied with organizational
review and continuous improvement efforts:
Percent of Service Level Adjustments tied to Strategic
Plan:
No. of budget and contingency transfers processed
No. of budget amendments processed.
Program Name: Strategic Planning & Continuous Improvement
Service Level: Prepare, monitor and review all aspects of the annual budget.
The Office of Budget and Strategic Planning is responsible for preparing, monitoring and reviewing the City’s annual budget. The
office works to ensure the overall policy goals of the City are reflected in fund allocation and spending. The office facilitates City
Strategic Planning efforts, which involves working with City Council and departments to actively plan for future growth. Ongoing
organizational reviews are also conducted to strive towards continuous improvement of city processes.
Percent of Survey respondents satisfied with services
provided by Budget Office:
Percent of operating expenditures to budget:
Annual budget document meets requirements for GFOA
reporting excellence?
100
FISCAL SERVICES
MUNICIPAL COURT
Description & Budget Explanation:
FY03 Actual FY04 Actual FY05 Estimate FY06 Approved
Budget Summary $733,693 $794,352 $1,073,987 $1,186,253
Revenue Summary $3,151,014 $2,956,835 $3,523,000 $3,630,000
Position Summary 14 16 18 19.5
Program Name: Case Maintenance
Service Level:Provide quality service while providing the City with administration for cases
filed for enforcement of Class C misdemeanors.
Performance Measures FY03 Actual FY04 Actual FY05 Estimate FY06 Approved
Input
-49,301 46,302 42,575 44,000
Effectiveness
-
81% N/A 80% 80%
-
87% N/A 85% 85%
Efficiency
-80% 80% 80% 80%
Output
-39,277 36,826 32,400 33,000
Program Name: Court Collections
Service Level:Provide quick and efficient collection of funds from citations issued by public safety officials.
Performance Measures: FY03 Actual FY04 Actual FY05 Estimate FY06 Approved
Effectiveness
-N/A N/A 29% 29%
Efficiency
-N/A N/A $1,067,026 $1,102,000
-N/A N/A $2,612,376 $2,698,000
-$104 $149 $179 $175
Output
-$4,746,089 $5,480,411 $4,095,311 $5,200,000
Program Name: Hearing Process
Service Level:Maintain effective and efficient court procedures in order to earn a high level of public confidence.
Performance Measures: FY03 Actual FY04 Actual FY05 Estimate FY06 Approved
Effectiveness
-Percent of case paperwork prepared with
notification to all parties ready at least 3
weeks prior to trial. 97% 98% 98% 98%
Output
-3,701 3,607 3,600 3,600
-698 467 500 500
-922 889 900 900
Percent of citizen survey respondents rating Court
personnel as somewhat or very courteous
Percent of citizens survey respondents rating Court
personnel as somewhat or very knowledgeable
No. of contested cases set.
No. of summons issued.
No. of subpoenas issued.
Percent of payments collected by Court Collection Staff
Amount collected by Court Collections Staff
Amount collected by walkins
Amount collected per citation
Municipal Court provides a competent court system with quality service through the utilization of effective and efficient operating
procedures.
Total Amount Collected
Total Number of Citations Issued
Percent of cases from current Fiscal Year disposed
No. of cases disposed.
101
GENERAL GOVERNMENT
CITY COUNCIL
CITY
SECRETARY LEGAL
CITY MANAGER
ASSISTANT
CITY MANAGER
EMERGENCY
MANAGEMENT
HUMAN
RESOURCES
ECONOMIC
DEVELOPMENT
PUBLIC
COMMUNICATIONS
and
MARKETING
COMMUNITY
DEVELOPMENT
102
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
CITY SEC./MAYOR COUNCIL 406,803$ 338,339$ 377,311$ 347,183$ 378,831$ 11.97%
CITY MANAGER 597,253 636,930 917,943 690,206 783,509 23.01%
COMMUNITY PROGRAMS 119,912 124,531 122,128 121,316 137,157 10.14%
LEGAL 709,478 716,114 728,378 746,230 759,934 6.12%
ECONOMIC DEVELOPMENT 253,989 311,795 294,693 307,969 307,969 (1.23%)
COMMUNITY DEVELOPMENT 512,511 625,685 550,250 588,155 588,155 (6.00%)
PUBLIC COMM./ MARKETING 427,184 612,878 501,555 467,385 467,385 (23.74%)
EMERGENCY MANAGEMENT 155,166 130,802 133,187 98,921 112,871 (13.71%)
HUMAN RESOURCES 471,667 554,382 552,213 555,215 582,229 5.02%
BUDGET & STRATEGIC PLANNING 263,106 0000 0%
DEPARTMENT TOTAL 3,917,069$ 4,051,456$ 4,177,658$ 3,922,580$ 4,118,040$ 1.64%
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 2,872,804$ 2,940,220$ 3,097,235$ 3,035,445$ 3,171,451 7.86%
SUPPLIES 264,654 214,367 268,702 150,752 163,636 (23.67%)
MAINTENANCE 79,844 76,887 76,003 80,312 80,312 4.45%
PURCHASED SERVICES 625,460 598,237 623,701 561,071 605,721 1.25%
CAPITAL OUTLAY 74,307 221,745 112,017 95,000 96,920 (56.29%)
DEPARTMENT TOTAL 3,917,069$ 4,051,456$ 4,177,658$ 3,922,580$ 4,118,040$ 1.64%
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
CITY SEC./MAYOR COUNCIL 4.0 4.0 4.0 4.0 5.00 25.00%
CITY MANAGER 5.0 5.0 6.0 6.0 7.50 25.00%
COMMUNITY PROGRAMS 1.5 1.5 1.5 1.5 1.75 16.67%
LEGAL 7.75 7.75 7.75 7.75 8.00 3.23%
ECONOMIC DEVELOPMENT 2.0 2.0 3.0 3.0 3.00 0.00%
COMMUNITY DEVELOPMENT 8.5 8.5 8.5 7.5 7.50 (11.76%)
PUBLIC COMMUNICATIONS 2.0 3.0 3.0 3.0 3.00 0.00%
EMERGENCY MANAGEMENT 0.0 1.0 1.0 1.0 1.00 0.00%
HUMAN RESOURCES 5.75 6.0 7.0 7.0 7.00 0.00%
BUDGET & STRATEGIC PLANNING 4.5 4.5 0.0 0.0 0.00 N/A
DEPARTMENT TOTAL 41.00 43.25 41.75 40.75 43.75 4.79%
Service Level Adjustments
City Secretary Division: Fulltime Secretary Position 31,648
City Manager Division: Internal Auditor 83,181
Gary Halter Internship Program 10,122
Community Programs: Decision Making for 1st Time Offenders 5,850
Increase ½ Time Community Programs Asst to ¾ Time 9,991
Legal Division: Increase Legal Clerk from ¾ Time to Full Time Legal Secretary 7,604
Increase funds for Westlaw Subscription and Additional Training 6,100
Emergency Management: 160 NOAA Weather Radios 5,000
Homeland Security Luncheon 1,950
Specialized Training 7,000
Human Resources: Employee ID Cards 7,014
Pay Plan Review 20,000
General Government Total 195,460$
PERSONNEL SUMMARY BY DIVISION
EXPENDITURES BY CLASSIFICATION
EXPENDITURE BY DIVISION
City of College Station
General Government
Department Summary
103
GENERAL GOVERNMENT
CITY SECRETARY
Description & Budget Explanation:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $371,849 $406,803 $377,311 $378,831
Position Summary 4445
Program Name: CCouncil Services
Service Level:Provide coordination and timely administrative support to the Council and Mayor.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Efficiency
-No. of Council meeting agendas prepared 40 47 110 130
-No. of Council events with meals provided 50 44 26 50
-No. of Mayor appointments scheduled. 231 263 122 150
-No of Council meetings/special events - - - 30
-No. of Public Contact for Mayor/City Council - - - 1,825
Program Name: Public Records and Information
Service Level:To maintain and provide public information in an efficient manner.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Efficiency
-No. of birth and death records reported to
State Health Dept. 1,174 1,243 1,300 1,500
-No. of birth certificate request processed 586 552 650 675
-No. of death certificate request processed. 2,000 1,831 2,000 2,500
-Median No. of days for open records request
to be completed.3366
-No. of open records request received. 62 103 150 150
-No. of Legal Notices Published N/A N/A 50 50
-Avg. No. of public notices posted/month. 25 34 65 65
-No. of Council minutes prepared - - - 60
-No. of official documents processed - - - 500
-Total No. of Records processed. 2,586 2,486 2,600 3,735
The City Secretary Department provides services to the citizens of College Station and administrative support to the City Council
in fulfilling its duties and responsibilities. The department strives to improve public access to municipal records by converting
paper records to electronic records. Other responsibilities include conducting local elections, coordination of citizens boards and
committees, and oversight of municipal records management.
104
GENERAL GOVERNMENT
CITY MANAGER’S OFFICE
Description & Budget Explanation:
The City Manager’s Office is responsible for the day to day administration of the City and for providing the City
Council with recommendations on current and future issues. This is achieved by providing timely, complete
and accurate information to the City Council. The City Manager’s Office also involves providing the overall
management philosophy and direction to the organization. The Community Relations Program is also part of
the City Manager’s Office. This program provides citizens with the opportunity to learn about and take part in
their local government. Teen Courts, Citizens University, FRIENDS Mentors, and the Municipal Volunteer
Program are some of the projects run by Community Relations.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $553,253 $597,253 $917,943 $783,509
Position Summary 5.0 5.0 6.0 7.5
Program Name: Administration
Service Level:Facilitate communication between the Council, citizens, and staff on City related
matters.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Overall satisfaction with City services on
Citizen Survey. 93% N/A 90% 90%
-Number of items removed from consent
agenda for clarification. >5% >2% >2% >5%
-Maintenance of City of College Station bond
rating. Aa1/AA- Aa1/AA- Aa1/AA- Aa1/AA-
Efficiency
-Percent of Council packets that go out on time
with all supporting documentation. 100% 100% 100% 100%
Output
-No. of meetings w/CSISD. 2 2 2 2
-No. of meetings with City of Bryan/Brazos Co. 12 12 12 12
-No. Of meetings with Chamber of
Commerce/Econ Development Corp. 4 4 4 4
-No. of Monthly City Manager’s Reports
published. 12 12 12 12
-No. of Council Updates written. 23 12 12 12
-At least one retreat with Management Team
annually. YES YES YES YES
-Review Strategic Plan w/City Council on
semi-annual basis. YES YES YES YES
* The first bond rating is from Moody’s and the second bond rating is from Standard’s & Poor’s
**Standard Response Time - depending upon type of complaint, average three to five business days.
105
Program Name: Land Agent
Service Level:To provide land, right of way and easement acquisition services for capital improvement projects.
To provide sound advice concerning real property acquisition, disposition and valuation.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Complete right of way projects within **80% 100%
18 months of request and authorization.
-Acquire single-parcel land assignments (ie park land) * * 80% 100%
within 12 months of request and authorization.
-Complete consultant assignments (ie valuation, * * 100% 100%
special projects) within the requested time frame.
Efficiency
-Avg. time to complete right of way projects. * * 24 months 18 months
-Avg. time to complete single-parcel land assignments. * * 18 months 12 months
-Net dollars saved using land acquisition staff * * $60,000 $60,000
in lieu of consultant right of way acquisition providers.
Input
-Annual # of right of way projects ongoing. * 11 8 10
-Annual # of single-parcel land assignments ongoing. * 14 8 10
- Annual number of consultant assignments. * * 5 5
Output
-Annual # of right of way projects closed. * * 8 8
-Annual # of single-parcel land assignments closed. * * 6 10
-Annual # of consultant assignments completed. * * 5 5
* Information is not readily available.
106
Program Name: Community Programs
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $119,787 $119,912 $122,128 $137,157
Position Summary 1.5 1.5 1.5 1.75
Service Level:To provide programs that will encourage two-way communication and better
understanding and involvement between city government and the community.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Maintain a 8% or less recidivism rate within
one year of Teen Court completion. 6% 6% 7% 7%
-Maintain at least a 95% satisfaction rate with
Citizen University. 100% 100% 100% 100%
Maintain at least 95% satisfaction rate for
Government in Education N/A 95%
Efficiency
-Annual cost per Citizen University participant. $111 $107 $110 $115
-Annual est. saving to city through use of
volunteers. $71,493 80,391$ 70,000 75,000
Annual cost per student participant in
Government in Education $3.50 $4.00
Output
-Annual # of Teen Court Completions 113 121 150 175
-Annual # of Citizen University students 21 23 23 24
completing the program.
Annual # students participating in
Government in Education * * 435 450
107
GENERAL GOVERNMENT
LEGAL
Description & Budget Explanation:
The Legal Department is responsible for providing legal services to the City Council and to the city
staff. Legal advice as to the best position for the City, contract writing, and litigation are some of
the activities performed by the legal staff. The City Attorney’s Office actively enforces ordinances as
directed by the City Council, acquires real estate for easements, and handles real estate transactions.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $667,718 $709,478 $728,378 $759,934
Position Summary 7.75 7.75 7.75 8
Program Name: Legal Department
Service Level:Provide in-house legal services to the City Council, staff, and boards and
commissions; to maintain cost efficiencies in protecting the City from threatened
or actual litigation; and effective preventative/proactive legal services.
108
GENERAL GOVERNMENT
ECONOMIC DEVELOPMENT
Description & Budget Explanation:
The Economic Development Division is responsible for coordinating the efforts to promote
economic development and redevelopment activities in College Station. Economic development has
been one of the key City Council issues in recent years.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $304,347 $253,989 $294,693 $307,969
Position Summary 2233
Program Name: Economic Development- Retention, Attraction and Redevelopment
Service Level: Provide for economic development efforts to retain and attract businesses
in and to College Station
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of active City Council Strategic Issue
objectives and milestones met within
action plan time frames 94% 92% 100% 90%
Efficiency
- Percent of information packets sent
within 48 hours of request 97% 98% 95% 90%
- Percent of annual Economic
Development Agreements with a payback
of less than seven years 100% 100% 100% 75%
Output
- No. of jobs created or retained through
City economic development efforts
(tourism/retail/com/special dev only) 245 100 100 30
- Net increase in capital investment (from
new tourism/retail/ com/special dev only) $10,800,000 $14,000,000 $30,000,000 $10,000,000
- Net increase in future sales, hotel/motel tax, $290,000 $112,500 $150,000 $40,000
property tax revenues (tourism/com/ sales tax sales/HM tax sales/HM sales/HM
special dev only) $62,000 $64,000 $139,200 $40,000
property tax property tax property tax property tax
- No. of economic development prospects
(all categories) 29 17 20 15
- No. of economic development projects
secured (all categories)2221
- No. of commercial and retail packets sent
to prospects 135 121 40 50
109
Service Level:Provide for economic revitalization and redevelopment in targeted areas within
College Station
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of City Council Strategic Issue
objectives and milestones met within action
plan time frames 100% 90% 90% 90%
Output
-No. of Projects/Activities 5676
-No. of Packets sent out 19 19 15 10
- No. of eco. redevelopment prospects 11 11 6 6
Service Level: Manage and coordinate development of CIP Projects.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percentage of projects completed within Budget
Specifications and allotted time 100% 75% 75% 75%
Output
- No. of capital projects managed 4222
110
GENERAL GOVERNMENT
COMMUNITY DEVELOPMENT
Description & Budget Explanation:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $537,964 $512,511 $550,250 $588,155
Position Summary 8.5 8.5 8.5 7.5
Program Name: Revitalization of Eligible Areas and Properties
Service Level:Provide various technical and financial assistance to promote the revitalization of
eligible areas and properties throughout the City.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Number of projects benefiting Low/Moderate Income
Families and/or neighborhoods 100% 100% 100% 100%
Efficiency
- Public Facility projects identified and funded
for parks, streets, water, sewage, and
infrastructure needs.6464
Output
- Public facility projects completed 2252
Program Name: Public Services
Service Level:Provide a variety of health and public services to low income residents through
the funding of non-profit organizations.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of public agencies funded that deliver
services within the terms and conditions
their contract with the City. 100% 100% 100% 100%
Efficiency
- Agencies/contracts monitored per staff. 11 10 14 12
- On-site monitoring visits. 11 11 14 12
- Reimbursement requests reviewed. 28* 26 46 43
Output
- Agencies/contracts completed in
compliance with policies. 11 10 13 12
The Community Development Division is responsible for providing low cost housing and public assistance
through the Community Development Block Grant and HOME Investment Partnership grant from the
Department of Housing and Urban Development. Programs include housing rehabilitation; down payment
assistance; public facility improvements; public service agency assistance; and general oversight.
111
Program Name: Housing Assistance Programs
Service Level:Assist low and moderate income residents with the purchase, rehabilitation,
replacement, or construction of residential property and to improve and
increase the existing housing inventory within the city.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Applications received.* 92 56 6 10
- Applications eligible for owner-occupied rehab pr 2025
- Applications eligible for ORP programs 4113
- Down payment assistance applications
received.** 86 34 30 30
- Projects satisfying program requirements/
liens released N/A N/A 12 12
Efficiency
- Owner-occupied Rehab program, Cost per unit. $0 $3,760 $23,300 $13,000
- ORP program, Cost per unit. $54,069 $54,680 $54,069 $60,000
- Demolition Program, cost per unit (resulting
from ORP projects or stand-alone demo’s). $5,250 $3,125 $4,800 $4,800
- Down payment assistance program, Cost per
unit. $7,313 $7,459 $7,313 $8,000
- New construction $72,422 $0 $86,935 $70,000
Lot acquisition, cost per unit $11,069 0(1) $11,069 $35,500
Output
- Owner-occupied Units rehabilitated. 3 1(2) 2 5
- Units replaced (ORP). 0 2(3) 4 3
- Dilapidated structures demolished. 1 2(4) 4 6
- Applicants receiving homebuyer
(DAP) assistance. 14 17 12 15
- Individuals receiving homebuyer
and/or credit counseling. 451 145 30 45
- New construction units developed.1262
- Lots acquired and conveyed to Habitat for Human N/A N/A 2 2
**Applicants not eligible or able to purchase received counseling and/or referral assistance.
*Applicant will first be considered for a rehab. If the project is not feasible as a Rehab., it will be considered for the ORP.
112
GENERAL GOVERNMENT
PUBLIC COMMUNICATIONS & MARKETING
Description & Budget Explanation:
The Public Communications & Marketing Division is responsible for providing information to the
public and the media in a timely and accurate way and for providing assistance to departments
on developing marketing strategies and campaigns. Additionally, this division is responsible for
supporting and assisting with community relations events and activities.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $227,057 $427,184 $501,555 $467,385
Position Summary 2333
Program Name: Public Information Function
Service Level: Provide factual, timely, and understandable information to College
Station households and the local news media
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on media survey N/A N/A 90% 90%
- Recognition of programs with state N/A N/A yes- 3 yes- 4
and/or national award
Efficiency
- Department operates within approved budget N/A N/A yes yes
Output
- All press releases prepared/distributed N/A N/A 100% 100%
within 24 hours (or as appropriate)
- Conduct 2 media training sessions annually N/A N/A 2 2
for Council and other groups as identified
- Review and update plans quarterly to N/A N/A 4 4
communicate effectively and creatively with
publics
- Produce utility inserts on monthly basis 12 12 12 12
- Production of City of College Station N/A N/A 14 15
publications (Annual Report, Residents Guide,
Citizen Participation, CIP, etc.)
- Major Advertising Placement N/A N/A 6 6
- Expansion of Channel 19 weekly broadcasting N/A N/A 36 -week 72 -week
schedule to include P&Z meetings and
production of original programming
- Provide support services for all city N/A N/A yes yes
departments as requested
*** Performance measures were redeveloped to reflect actual department performance (i.e. projects,
publication, etc.) as opposed to past practices of reporting messages sent. The focus is on creating new
avenues of communication to reach a variety of audiences and prompt responses to citizen and media concerns.
113
GENERAL GOVERNMENT
EMERGENCY MANAGEMENT
Description & Budget Explanation:
The Office of Emergency Management and Homeland Security is responsible for protecting the city from all hazards
through coordinating emergency and/or disaster training, mitigation, preparedness, planning, response and recovery.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $83,550 $155,166 $133,187 $112,871
Position Summary 1 1 1 1
Program Name: Emergency Management and Homeland Security
Service Level:Coordinate emergency and/or disaster training, mitigation, preparedness,
planning, response and recovery for the city for all hazards.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Compliance with State and Federal requirements
95% 100% 100% 100%
Efficiency
Per capita direct operating expense** N/A 1.67 $1.65 $1.41
Output
- Conduct EOC training activities annually N/A 5 6 6
- City participation in annual Interjurisdictional exerc 1 111
Participate in quarterly LEPC meetings. N/A 3 4 4
- Review and/or Update of emergency plans
annually. 98% 100% 100% 100%
- Participate in monthly meetings with the
Interjurisdictional EM Team. 12 12 12 12
- Conduct Public Education or Training
activities. 4 7 10 12
- Conduct annual Emergency Management
Academy. 1 1 1 1
- Request and coordinate DEM training courses for
city personnel*. 1 1 4 4
- No. of personnel participating in training. 35 273 600 750
*Requesting courses from DEM may not result in courses being available locally.
**Annual emergency management budget divided by current city population figure. Includes grant generated funds.
114
GENERAL GOVERNMENT
HUMAN RESOURCES
Description & Budget Explanation:
The Human Resources Department is responsible for developing, supporting and delivering quality human resources
programs and services that are designed to assist the City in attracting, retaining and developing a healthy, diverse and
well-qualified workforce.
FY 03 FY 04 FY05 FY 06
Actual Actual Estimate Approved
Budget Summary $404,206 $471,667 $552,213 $582,229
Position Summary 5.75 6 7 7
Program Name: Employment
Service Level: Provide effective recruitment and selection programs designed to attract, hire and
retain a qualified workforce.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
Percent of internal survey respondents satisfied with
assistance in the recruiting and hiring of new employees 94% N/A Survey 95%
Percent of internal survey respondents satisfied with timely
response to employee issues, concerns and questions 79% N/A N/A 95%
Efficiency
Percent of job vacancies posted within 24 hours of
receipt of Employee Request Form 99% 99% 99% 99%
Percent of applications sent to hiring department within
1 working day following position closing date 99% 99% 99% 99%
Percent of letters sent to non-selected applicants within
5 working days of receipt of applications from hiring dept N/A N/A 99% 85%
Output
No. of recruitment events attended 3 N/A 4 5
No. of ads placed in local paper 43 63 64 55
No. of ads placed outside of local area 16 25 20 20
No. of applications processed 6,009 6,380 6,400 7,000
No. of applications received per posted position 37 161 32 40
No. of applicants skills testing conducted 26 N/A 176 180
No. of police tests administered N/A N/A 2 2
No. of fire department tested administered N/A N/A 4 4
No. of formal exit interviews conducted N/A N/A 10 15
115
Program Name: Compensation
Service Level:
Attract and retain a quality workforce by administering and managing
compensation and classification programs that provide for equitable salaries.
Performance Measures
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
Degree to which the pay structure approximates the
60th percentile of the relevant labor market. N/A N/A 95% 95%
Efficiency
percent of classification and compensation reviews completed
within 60 working days. N/A N/A 85% 85%
Output
No. of competencies/performance increases processed 277 0 350 350
No. of skill level increases processed 278 24 250 200
No. of job positions reviewed 12 26 10 8
No of external salary surveys responded to N/A 4 N/A 10
Program Name: Benefits
Service Level:
Attract and retain a quality workforce by designing and managing competitive
benefits plans, and ensuring compliance with applicable laws
Performance Measures:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
Percent of internal survey respondents satisfied with
benefits assistance and response to benefits questions 79% N/A N/A 95%
Efficiency
Percent of individual employee benefits problems responded
to within 1 working day. N/A N/A 93% 95%
Percent of Leave Request Forms processed
within 2 working days N/A N/A 95% 95%
Output
No. of benefits outreach/educational programs offered N/A N/A 2 3
No. of wellness events offered N/A 6 5 5
No. of retirement applications processed N/A N/A 7 7
No. of educational reimbursements processed N/A N/A 23 30
No. of vision reimbursements processed N/A N/A 82 100
116
Program Name: Employee Development
Service Level:
Provide training and employee development programs that develops the skills and competencies
needed by City employees to increase efficiency and effectiveness of service delivery
Performance Measures:
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
Percent of internal survey respondents satisfied with
training and employee development programs offered N/A N/A Survey 95%
Efficiency
Total cost of in-house training per employee $49.51 $81.95 $40.00 $50.00
Cost per employees participating. $53.00 $32.93 $75.00 $100.00
No. of development/coordination hours per program 4 5 4 10
Output
Total training programs completed 29 36 31 35
Total contact training hours 5,901 9,839 13,500 13,500
No. of employees participating in training (total programs) 655 1,742 1,550 1,500
No. of employees participating in training (total employees) N/A N/A N/A 300
No. of new training programs introduced N/A N/A N/A 3
No. of non-city employees participating in training N/A N/A 50 50
117
CULTURAL ARTS
ARTS COUNCIL OF BRAZOS VALLEY
Description & Budget Explanation:
The Arts Council of Brazos Valley conducts a continuing program of development, introduction
presentation, encouragement, and promotion of the arts in College Station by increasing the
availability, performance, execution and exhibition of all major art forms.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
College Station Budget Summary $0 $0 $0 $240,000
Program Name: Administrative and Information Services
Service Level: To provide information, administrative support, coordination and assistance
to groups, organizations and individuals.
Performance Measures:FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Annual percent increase of information
requests. N/A N/A N/A N/A
- Monthly circulation of artiFACTS. $16,500 $16,500 $16,500 $16,500
Efficiency
- No. of daily phone calls requesting
information about programs and services. 100 150 100 100
- No. of artiFACTS newsletters 198,000 200,000 200,000 200,000
- Cost per newsletter. $0.04 $0.04 $0.04 $0.06
- Amount of staff time needed to complete
calendar. 8 hrs/wk 8 hrs/wk 8 hrs/wk 9 hrs/wk
- No. of activities on monthly calendar. 50 55 60 60
- No. of local and area media carriers
receiving calendars. 60 60 60 60
- No. of Art Spots aired daily on KAMU-FM
reaching approximately 25,000 per airing. 5 5 5 5
Output
- No. of telephone requests for information. 20,000 22,000 21,000 21,000
- No. of newsletters. 12 12 12 12
- No. of newsletters in circulation. 16,500 16,500 16,500 16,500
- No. of artFAX sent to hotels and motels. 50 50 50 50
- No. of hotels and motels. 23 25 25 40
- No. of calendars. 12 12 12 12
- No. of activities promoted on calendars. 600 624 720 720
- No. of Art Spots recorded. 275 275 275 275
- No. of group promotional spots. 28 28 28 28
- No. of tickets sold. 8,000 9,000 9,000 10,000
-No. of organizations represented. 20 39 40 40
118
Debt Service Fund
The City’s basic debt management policies are
explained in the Financial Policy Statements,
included in the appendix to this document. The City
continues to review its debt management policies
and to address the particular concerns and needs of
the citizens. The City strives to issue debt only to
meet capital needs.
This fund is prepared on the modified accrual basis
of accounting. Under this basis, revenues are
recognized when they become measurable and
available to finance expenditures of the current
period. Expenditures are recognized when the
related fund liability is incurred with the exception
of several items. The full listing of these exceptions
can be found in the Financial Policies on page F-1.
State law in Texas sets the maximum ad valorem
tax rate for a home rule city, such as College
Station, at $2.50 per $100 valuation, including all
obligations of the city. The City of College
Station’s approved ad valorem tax rate for FY06 is
43.94 cents per $100 of valuation.
Current policy is to maintain at least 8.33% of
annual appropriated expenditures and any
associated fees as the Debt Service Fund balance at
fiscal year end. The fund is in compliance with that
policy.
The most recent debt issued by the City of College
Station has earned ratings* from Moody’s and
Standard & Poor’s as follows:
Bond Type Standard & Poor’s Moody’s
General Obligation AA- Aa3
Utility Revenue A+ A1
Certif. of Oblig. AA- Aa3
Revenues in the Debt Service Fund are anticipated
to increase in FY06 by 10% from the FY05 revised
budget. This reflects an increase in the taxable base
in College Station. The debt service portion of the
tax rate is 24.98 cents per $100 of valuation.
Total revenues projected to pay on the City’s
existing debt in FY06 are $11,636,452. Total
expenditures out of the Debt service fund are
estimated to be $11,381,338. Of that total,
expenditures on General Obligation Bonds are
estimated at $5,641,083 and Certificates of
Obligation at $5,724,255. An additional $16,000 is
approved for agent fees associated with issuing
debt.
In November 2003, the citizens of College Station
approved $38,405,000 in future bond authorization
for streets, traffic, police and fire station projects,
the City Center project, and parks projects
including the second phase of Veterans Park. In
FY05, $5,710,000 in debt was issued. In FY06,
$8,912,000 in General Obligation Bonds is
approved to be issued. These funds will be used as
follows:
$2,340,000 for Street and Transportation
projects
$237,000 for Traffic Signals and Safety System
Improvements projects
$6,335,000 for Parks and Recreation projects
It is also anticipated that the City will issue
$7,499,000 in Certificates of Obligation. This debt
is expected to be used as follows:
$2,229,000 for the New Business Park.
$400,000 for Parks and Recreation projects
$1,200,000 for Streets projects
$1,000,000 for the proposed Convention
Center
$2,070,000 for the new cemetery
$300,000 for the Police Station addition
$300,000 for the WPC Amphitheater Additions
Each year an analysis is done to determine what
resources are needed and if refunding and call
options are available and in the best interest of the
City. It is not known at this time if any refunding
will be done in FY06.
The following section contains a schedule of
requirements and a summary of requirements for all
General Obligation Bonds and Certificates of
Obligation. The detailed information for each
individual GOB and CO is found in Appendix H.
The schedule of requirements and the individual
detailed information for all Utility Revenue Bonds
are also found in Appendix H.
* The ratings are standard ratings of Moody’s and S&P. The highest rating available on S&P is AAA and the lowest “investment grade”
debt issue is BBB. In contrast, Moody’s highest rating is Aaa and the lowest “investment grading" is Bbb.
119
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING BALANCE 1,636,307$ 2,538,713$ 2,538,713$ 2,995,797$ 2,995,797$
REVENUES
Ad Valorem Taxes, etc. 8,217,182$ 9,011,900$ 8,915,050$ 9,277,000$ 9,107,137 1%
Investment Earnings 105,159 50,000 101,000 140,895 140,895 182%
Transfers 1,393,860 1,523,571 1,523,571 2,388,420 2,388,420 57%
TOTAL REVENUES 9,716,201$ 10,585,471$ 10,539,621$ 11,806,315$ 11,636,452$ 10%
TOTAL FUNDS AVAILABLE 11,352,508$ 13,124,184$ 13,078,334$ 14,802,112$ 14,632,249$ 0%
EXPENDITURES & TRANSFERS
General Obligation Bonds 4,782,760$ 5,246,833$ 5,246,833$ 5,641,083$ 5,641,083$ 8%
Certificates of Obligation 3,849,265 4,820,142 4,820,142 5,724,255 5,724,255 19%
Agent Fees, Other Costs 15,332 13,000 15,562 16,000 16,000 23%
Other 166,438 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
& TRANSFERS 8,813,795$ 10,079,975$ 10,082,537$ 11,381,338$ 11,381,338$ 13%
INCREASE IN FUND BALANCE 902,406$ 505,496$ 457,084$ 424,977$ 255,114$
GAAP ADJUSTMENT 0$
ENDING FUND BALANCE 2,538,713$ 3,044,209$ 2,995,797$ 3,420,774$ 3,250,911$
City of College Station
Debt Service
Fund Summary
DEBT SERVICE FUND - SOURCES
Ad Valorem
Taxes, etc.
78%
nvestment
Earnings
1%
Transfers
21%
DEBT SERVICE FUND - USES
Agent Fees,
Other Costs
0.1%
General
Obligation
Bonds
49.6%
Certificates of
Obligation
50.3%
120
Issue Principal Interest Total
G.O.B. Series 1996 420,000 181,418 601,418
G.O.B. Series 1998 295,000 224,319 519,319
G.O.B. Series 1999 300,000 211,988 511,988
G.O.B. Series 2000 340,000 325,305 665,305
G.O.B. Series 2001 145,000 106,695 251,695
G.O.B. Series 2002 220,000 254,261 474,261
G.O.B. Series 2003 185,000 168,000 353,000
G.O.B. Series 2004 835,000 507,589 1,342,589
G.O.B. Series 2005 600,000 321,510 921,510
TOTAL 3,340,000$ 2,301,083$ 5,641,083$
DEBT SERVICE
FY 2005-2006
ALL SERIES
GENERAL OBLIGATION BONDS
SUMMARY OF REQUIREMENTS
121
FISCAL
YEAR PRINCIPAL INTEREST
TOTAL DUE
EACH YEAR
PRINCIPAL
OUTSTANDING AS OF
OCTOBER 1
FY 06 3,340,000 2,301,083 5,641,083 49,800,000
FY 07 2,995,000 2,085,731 5,080,731 46,460,000
FY 08 3,090,000 1,956,575 5,046,575 43,465,000
FY 09 3,220,000 1,816,018 5,036,018 40,375,000
FY 10 3,385,000 1,661,486 5,046,486 37,155,000
FY 11 3,510,000 1,496,161 5,006,161 33,770,000
FY 12 3,635,000 1,324,885 4,959,885 30,260,000
FY 13 3,525,000 1,158,154 4,683,154 26,625,000
FY 14 3,320,000 1,000,591 4,320,591 23,100,000
FY 15 3,255,000 845,001 4,100,001 19,780,000
FY 16 3,045,000 694,521 3,739,521 16,525,000
FY 17 3,210,000 538,926 3,748,926 13,480,000
FY 18 2,025,000 420,504 2,445,504 10,270,000
FY 19 1,440,000 340,453 1,780,453 8,245,000
FY 20 1,510,000 274,550 1,784,550 6,805,000
FY 21 1,585,000 204,441 1,789,441 5,295,000
FY 22 1,165,000 142,341 1,307,341 3,710,000
FY 23 1,220,000 89,288 1,309,288 2,545,000
FY 24 905,000 40,525 945,525 1,325,000
FY 25 420,000 9,450 429,450 420,000
ALL SERIES
GENERAL OBLIGATION BONDS
SCHEDULE OF REQUIREMENTS
DEBT SERVICE
G.O.B. PRINCIPAL & INTEREST
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY
0
6
FY
0
8
FY
1
0
FY
1
2
FY
1
4
FY
1
6
FY
1
8
FY
2
0
FY
2
2
FY
2
4
PRINCIPAL INTEREST
122
DEBT SERVICE
SUMMARY OF REQUIREMENTS
CERTIFICATES OF OBLIGATION
ALL SERIES
FY 2005-2006
ISSUE - PRINCIPAL
GENERAL DEBT
ASSOCIATED
WPC TIF
ASSOCIATED
EQUIP REPL
ASSOCIATED
PARKING
ENTERPRISE
ASSOCIATED
ELECTRIC
FUND
ASSOCIATED
WASTE WATER
FUND
ASSOCIATED TOTAL
C.O. Series 2000 130,000 0 0000130,000
C.O. Series 2000 A 0 0 0 250,000 0 0 250,000
C.O. Series 2001 465,000 0 0000465,000
C.O. Series 2002 510,000 380,000 180,000 0 0 0 1,070,000
C.O. Series 2003 0 0 200,000 0 0 0 200,000
C.O. Series 2003A 30,000 0 000030,000
C.O. Series 2004 0 0 0 0 178,624 151,376 330,000
C.O. Series 2005 740,000 590,000 140,000 0 0 0 1,470,000
TOTAL PRINCIPAL 1,875,000$ 970,000$ 520,000$ 250,000$ 178,624$ 151,376$ 3,945,000$
ISSUE - INTEREST
C.O. Series 2000 125,176 0 0 0 0 0 125,176
C.O. Series 2000 A 0 0 0 286,833 0 0 286,833
C.O. Series 2001 71,289 0 0 0 0 0 71,289
C.O. Series 2002 455,662 40,375 11,475 0 0 0 507,512
C.O. Series 2003 0 0 15,475 0 0 0 15,475
C.O. Series 2003A 27,373 0 0 0 0 0 27,373
C.O. Series 2004 0 0 0 0 196,402 166,443 362,845
C.O. Series 2005 244,502 98,077 40,173 0 0 0 382,752
TOTAL INTEREST 924,002$ 138,452$ 67,123$ 286,833$ 196,402$ 166,443$ 1,779,255$
TOTAL PAYMENT 2,799,002$ 1,108,452$ 587,123$ 536,833$ 375,026$ 317,819$ 5,724,255$
123
FISCAL
YEAR PRINCIPAL INTEREST
TOTAL DUE
ANNUALLY
PRINCIPAL
OUTSTANDING AS OF
OCTOBER 1
FY 06 3,945,000 1,779,254 5,724,254 39,105,000
FY 07 3,090,000 1,530,963 4,620,963 35,160,000
FY 08 2,960,000 1,402,997 4,362,997 32,070,000
FY 09 1,940,000 1,303,959 3,243,959 29,110,000
FY 10 2,030,000 1,226,832 3,256,832 27,170,000
FY 11 1,750,000 1,149,655 2,899,655 25,140,000
FY 12 1,835,000 1,071,774 2,906,774 23,390,000
FY 13 1,935,000 987,697 2,922,697 21,555,000
FY 14 2,030,000 896,943 2,926,943 19,620,000
FY 15 2,145,000 798,544 2,943,544 17,590,000
FY 16 2,170,000 694,890 2,864,890 15,445,000
FY 17 2,295,000 586,381 2,881,381 13,275,000
FY 18 2,415,000 470,834 2,885,834 10,980,000
FY 19 2,285,000 355,306 2,640,306 8,565,000
FY 20 2,400,000 239,766 2,639,766 6,280,000
FY 21 855,000 160,968 1,015,968 3,880,000
FY 22 895,000 121,047 1,016,047 3,025,000
FY 23 940,000 78,644 1,018,644 2,130,000
FY 24 925,000 34,425 959,425 1,190,000
FY 25 265,000 5,963 270,963 265,000
ALL SERIES
CERTIFICATES OF OBLIGATION
SCHEDULE OF REQUIREMENTS
DEBT SERVICE
C.O. PRINCIPAL & INTEREST
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY
0
6
FY
0
8
FY
1
0
FY
1
2
FY
1
4
FY
1
6
FY
1
8
FY
2
0
FY
2
2
FY
2
4
PRINCIPAL INTEREST
124
City of College Station
Parks Xtra Education
Fund Summary
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING FUND BALANCE 58,080$ 28,332$ 28,332$ (9,868)$ (9,868)$
REVENUES
XTRA EDUCATION REVENUES 82,837$ 91,670$ 90,000$ 92,700$ 92,700$ 1.12%
INVESTMENT EARNINGS 910 920 540 556 556 (39.54%)
OTHER 0 0 0 0.00%
TOTAL REVENUES 83,747$ 92,590$ 90,540$ 93,256$ 93,256$ 0.72%
TOTAL FUNDS AVAILABLE 141,827 120,922$ 118,872$ 83,388$ 83,388$ (31.04%)
EXPENDITURES
XTRA EDUCATION PROGRAMS 82,204$ 92,390$ 95,615$ 94,105$ 94,105$ 1.86%
CONTINGENCY 0 0 0 0 0 N/A
G&A TRANSFER 31,062 33,125 33,125 5,000 5,000 (84.91%)
TOTAL EXPENDITURES 113,266$ 125,515$ 128,740$ 99,105$ 99,105$ (21.04%)
DECREASE IN FUND BALANCE (29,519)$ (32,925)$ (38,200)$ (5,849)$ (5,849)$
GAAP ADJUSTMENT (229)$
ENDING FUND BALANCE 28,332$ (4,593)$ (9,868)$ (15,717)$ (15,717)$
PARKS XTRA EDUCATION FUND - SOURCES
XTRA
EDUCATION
REVENUES
99%
INVESTMENT
EARNINGS
1%
PARKS XTRA EDUCATION FUND - USES
XTRA
EDUCATION
PROGRAMS
95%
G&A TRANSFER
5%
Established in FY 96, Parks Xtra Education is a joint effort of
the City of College Station and the College Station Independent
School District (CSISD) to provide community-based education
programs.
This fund is prepared on the modified accrual basis of
accounting. Under this basis revenues are recognized when they
become measurable and available to finance expenditures of the
current period. Expenditures are recognized when the related
fund liability is incurred with the exception of several items.
The full listing of these exceptions can be found in the Financial
Policies in the Appendix.
Registration fees provide the primary funding for the Parks Xtra
Education Fund. Revenues are projected to be $92,700 in FY 06.
Program funding for FY 06 is $99,105. These funds include
$94,105 to cover the cost of instructors, supplies, equipment,
and various other program-related expenses. The remaining
$5,000 is allocated for a general and administrative transfer
related to expenses incurred by the program. This transfer is
reduced by almost 85% from FY05 because previously half of
the salary of the program coordinator was being funded through
Xtra Education and is now completely funded in the General
Fund.
125
CITY OF COLLEGE STATION
Parks Xtra Education Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
PARKS XTRA EDUCATION 82,204$ 92,390$ 95,615$ 94,105$ 94,105$ 1.86%
DIVISION TOTAL 82,204$ 92,390$ 95,615$ 94,105$ 94,105$ 1.86%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 3,510$ 10,965$ 10,973$ 10,965$ 10,965$ 0.00%
SUPPLIES 10,369 13,500 11,123 13,800 13,800 2.22%
MAINTENANCE 0 0 0 0 0 0.00%
PURCHASED SERVICES 68,325 67,925 73,519 69,340 69,340 2.08%
CAPITAL OUTLAY 0 0 0 0 0 0.00%
DIVISION TOTAL 82,204$ 92,390$ 95,615$ 94,105$ 94,105$ 1.86%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
PARKS XTRA EDUCATION 0.0 0.0 0.0 0.0 0.0 0.00%
DIVISION TOTAL 0.0 0.0 0.0 0.0 0.0 0.00%
126
City of College Station
Economic Development
Fund Summary
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING BALANCE 955,173$ 454,946$ 454,946$ 256,870$ 256,870$
REVENUES
Operating transfers
Electric Fund 315,000$ 315,000$ 315,000$ 315,000$ 315,000 0%
Water Fund 12,500 12,500 12,500 12,500 12,500 0%
Sewer Fund 20,000 20,000 20,000 20,000 20,000 0%
Sanitation Fund 12,500 12,500 12,500 12,500 12,500 0%
Investment Earnings 13,966 13,600 13,600 13,600 13,600 0%
TOTAL REVENUES 373,966$ 373,600$ 373,600$ 373,600$ 373,600$ 0%
TOTAL FUNDS AVAILABLE 1,329,139$ 828,546$ 828,546$ 630,470$ 630,470$ -24%
EXPENDITURES AND TRANSFERS
Cash Assistance 854,619$ 750,000$ 571,676$ 425,000$ 525,000$ -30%
Other 16,886 13,440 0 0 0 -100%
TOTAL OPERATING EXPENSES
AND TRANSFERS 871,505$ 763,440$ 571,676$ 425,000$ 525,000$ -31%
DECREASE IN FUND BALANCE (497,538)$ (389,840)$ (198,076)$ (51,400)$ (151,400)$ -61%
GAAP ADJUSTMENT (2,689)
ENDING FUND BALANCE 454,946$ 65,106$ 256,870$ 205,470$ 105,470$
ECONOMIC DEVELOPMENT FUND - SOURCES
Sewer Fund
5%
Sanitation
Fund
3%
Investment
Earnings
4%
Electric Fund
85%
Water Fund
3%
ECONOMIC DEVELOPMENT FUND - USES
Cash
Assistance
100%
The Economic Development Fund is utilized to
account for funds that are to be used for business
attraction and retention.
This fund is prepared on the modified accrual basis
of accounting. Using this method, revenues are
recognized when they become measurable and
available to finance expenditures of the current
period. Expenditures are recognized when the related
fund liability is incurred with the exception of several
items. The full listing of these exceptions can be
found in the Financial Policies on page F-1.
Revenues for the Economic Development Fund will
be collected from the Electric, Water, Wastewater,
and Sanitation Funds. The contributions from these
funds will total $360,000. Investment earnings of
approximately $13,600 are also anticipated in FY06.
127
The Economic Development Fund expenditures are
comprised of “Cash Assistance” payments to various
business prospects. This assistance is aimed at
providing prospective businesses with start-up
resources and provides existing businesses the
opportunity to expand their operations.
During the budget hearing process in August,
Council appropriated an additional $100,000 from
the Economic Development fund balance to be
available for cash assistance. With the addition of the
$100,000 from the fund balance, $525,000 is
available for cash assistance. The allocation of cash
assistance in FY06 is listed in the table at right.
Organization FY05 FY06
Research Valley Partnership
Marketing 50,000 50,000
Cross Street Warehouses 50,000
Lane Hospitality 200,000
First and Boyett 50,000
Other 475,000
Total $350,000 $525,000
Economic Development Cash Assistance
As indicated in the table above, there is $475,000
estimated to be available for economic development
prospects. If uncommitted at year-end, these funds
will contribute to the fund balance carried over from
year to year. This flexibility allows the City to recruit
new and existing business, and ensures that College
Station has a diverse and vibrant economy.
128
City of College Station
Court Security Fee
Fund Summary
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING FUND BALANCE 138,053$ 203,332$ 203,332$ 279,847$ 279,847$
REVENUES
Court Security Fees 82,167$ 80,100$ 92,300$ 92,500$ 92,500$ 15%
Investment Interest 4,002 2,900 5,389 5,600 5,600 93%
TOTAL REVENUES 86,169$ 83,000$ 97,689$ 98,100$ 98,100$ 18%
TOTAL FUNDS AVAILABLE 224,222$ 286,332$ 301,021$ 377,947$ 377,947$
EXPENDITURES
Court Security Projects 1,898$ 130,000$ 3,000$ 18,963$ 18,963$ -85%
Gen/Admin Transfers 17,790 18,174 18,174 19,028 70,065 286%
Transfers Out 0 0 0 0 0 N/A
TOTAL EXPENDITURES 19,688$ 148,174$ 21,174$ 37,991$ 89,028$ -40%
INCREASE (DECREASE)
IN FUND BALANCE 66,480$ (65,174)$ 76,515$ 60,109$ 9,072$
GAAP ADJUSTMENT (1,201)$
ENDING FUND BALANCE 203,332$ 138,158$ 279,847$ 339,956$ 288,919$
Court Security Fee - Revenues
Investment
Interest
4%
Court Security
Fees
94%
In 1999, the State Legislature authorized a Court Security
Fee for Municipal Court fines. This fee is paid by those
who pay tickets at the College Station Municipal Court.
This fee can be used to fund security projects at the
Municipal Court building.
This fund is prepared using the modified accrual basis of
accounting. This accounting method realizes revenues
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several
Court Security Fee - Expenditures
Court
Security
Projects
21%
Gen/Admin
Transfers
79%
items. The full listing of these exceptions can be found in
the Financial Policies on page F-1.
Court Security Fee revenues are projected to be $98,100 in
FY06.
Expenditures of $89,028 are budgeted in FY06. There is
one SLA totaling $51,037 for the addition of personnel to
operate metal detectors that will be installed at Municipal
Court. Budgeted expenditures also include the salary and
benefits associated with the bailiff position at Municipal
Court, as well as other security improvements to court
facilities.
129
City of College Station
Court Technology Fee
Fund Summary
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING FUND BALANCE 195,731$ 274,039$ 274,039$ 235,208$ 235,208$
REVENUES
Court Technology Fees 109,558$ 111,400$ 112,100$ 114,300$ 114,300$ 3%
Investment Interest 5,574 4,200 6,915 7,100 7,100 69%
Other 0 0 0 0 0 N/A
TOTAL REVENUES 115,132$ 115,600$ 119,015$ 121,400$ 121,400$ 5%
TOTAL FUNDS AVAILABLE 310,863$ 389,639$ 393,054$ 356,608$ 356,608$
EXPENDITURES
Court Technology Projects 35,183$ 241,000$ 134,656$ 75,000$ 75,000$ -69%
Gen/Admin Transfers 0 23,190 23,190 24,000 24,000
TOTAL EXPENDITURES 35,183$ 264,190$ 157,846$ 99,000$ 99,000$ -63%
INCREASE (DECREASE)
IN FUND BALANCE 79,949$ (148,590)$ (38,831)$ 22,400$ 22,400$
GAAP ADJUSTMENT (1,641)$
ENDING FUND BALANCE 274,039$ 125,449$ 235,208$ 257,608$ 257,608$
COURT TECHNOLOGY FUND - SOURCES
Court Technology
Fees
94%
Investment
Interest
6%
In 1999, the State Legislature authorized a Court
Technology Fee for Municipal Court fines. Those who pay
tickets at the College Station Municipal Court contribute to
this fee. This fee can be used to fund technology projects at
the Municipal Court facility. Projects can include
enhancements and improvements to the Municipal Court
computer systems and other improvements that involve
technology.
COURT TECHNOLOGY FUND - USES
Court Technology
Projects
76%
Gen/Admin
Transfers
24%
This fund is prepared using the modified accrual basis of
accounting. This accounting method realizes revenues
when they become measurable and available to finance
expenditures for the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page
F-1.
Court Technology Fee revenues are projected to be
$121,400 in FY06. The total budgeted expenditures for
FY06 are $99,000.
130
City of College Station
Police Seizure
Fund Summary
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING FUND BALANCE 15,402$ 14,626$ 14,626$ 18,905$ 18,905$
REVENUES
Police Seizure Revenues 25,273$ 3,000$ 13,829$ 3,200$ 3,200$ 6.67%
Investment Earnings 503 550 450 500 500 (9.09%)
TOTAL REVENUES 25,776$ 3,550$ 14,279$ 3,700$ 3,700$ 4.23%
TOTAL FUNDS AVAILABLE 41,178 18,176$ 28,905$ 22,605$ 22,605$ 24.37%
EXPENDITURES
Police Seizure Programs 26,451$ 18,000$ 10,000$ 10,000$ 10,000$ (44.44%)
TOTAL EXPENDITURES 26,451$ 18,000$ 10,000$ 10,000$ 10,000$ (44.44%)
INCREASE (DECREASE)
IN FUND BALANCE (674)$ (14,450)$ 4,279$ (6,300)$ (6,300)$
GAAP ADJUSTMENT (102)$
ENDING FUND BALANCE 14,626$ 176$ 18,905$ 12,605$ 12,605$
POLICE SEIZURE FUND - SOURCES
Investment
Earnings
13%
Police Seizure
Revenues
86%
POLICE SEIZURE FUND - USES
Police Seizure
Programs
100%
This fund is prepared using the modified accrual
basis of accounting. This accounting method
recognizes revenues when they become measurable
and available to finance expenditures of the current
period. Expenditures are recognized when the related
fund liability is incurred with the exception of several
items. The full listing of these exceptions can be
found in the Financial Policies on page F-1.
The Police Seizure Fund accounts for items received
by the City through the Police Department as a result
of criminal investigations. These funds are used for
one time equipment and other purchases to assist in
police activities.
Police Seizure Fund revenues are estimated to be
$3,700 in FY06. Expenditures of $10,000 are
budgeted in FY06.
131
GENERAL GOVERNMENT
CAPITAL PROJECTS BUDGET
The City of College Station annually develops a five-
year Capital Improvements program. The CIP is then
presented for City Council review as part of the
annual budget process. The program consolidates all
anticipated capital needs for which funding
authorization exists. The program is divided into
several sections depending on the services provided
and the funding source.
The City only has legal authority to issue general
obligation debt after a successful citizen referendum.
General Obligation (GO) debt is debt that obligates
the City to repay the issue with ad valorem tax
revenues. The City uses GO debt for the acquisition
and development of parks and recreation facilities,
rights-of-way acquisition, construction of arterial
streets, reconstruction of major arterial streets, and
for public buildings such as City offices, libraries,
swimming pools and other general use facilities.
A new 5-year general obligation bond election was
held in November of 2003. The 2003 November
election granted the City authority to issue
$38,405,000 in General Obligation debt. The
proceeds from this debt issuance will fund the
relocation of Fire Station 3, rehabilitation to the
police station, the development of Veterans Park
Phase II, construction of a new City Center Building,
traffic enhancements, street improvements and other
improvements to various parks throughout the City.
The City has statutory authority, and City Council
policy allows for the use of non-voter authorized debt
instruments such as certificates of obligation and
contract obligations (generally referred to as CO's).
City Council policy allows the City to use such
instruments for capital items such as the following:
• The purchase and replacement of major
computer systems and other technology-based
items that have useful lives of not more than ten
years.
• The purchase and replacement of major
equipment items such as fire fighting
equipment. The City has however developed
policies and procedures to provide almost all of
this equipment without issuing debt.
• The purchase of land and development of land
for economic development uses.
The FY06 Budget includes the issue of $7,499,000 in
CO debt. This amount includes $1,200,000 for the
College Park/Breezy Heights street rehabilitation
project. An additional $400,000 of CO debt is
approved for the development of University Park.
$2,670,000 of CO debt is approved for facility and
technology projects. This includes $2,070,000 for a
new City cemetery, $300,000 of additional funds for
the Police Station Additions and $300,000 for a Wolf
Pen Creek Water Feature. Also included is
$1,000,000 that was approved for the Convention
Center project and $2,229,000 for Phase IA of the
Spring Creek Corporate Campus in the Business
Park.
In FY 05, the City issued $5,710,000 in GO debt for
various General Government capital projects. Of this
$1,310,000 will fund the relocation of Fire Station
#3. $850,000 will fund Parks projects with $690,000
funding the design phase of the Veterans Park Phase
II development. $3,550,000 will fund streets and
traffic projects.
The FY 06 Budget includes issuing $8,912,000 in
GO’s. This includes $2,577,000 for street projects.
Included is $1,000,000 for improvements to Barron
Road, $500,000 for the Rock Prairie Road widening
project and $540,000 for oversize participation
projects. An additional $100,000 has been approved
for sidewalk improvements and $200,000 approved
for hike and bike trails throughout the City. $137,000
is included for new traffic signal projects and
$100,000 was approved for traffic system safety
improvements. Also included is $6,335,000 for Parks
projects. $6,235,000 will go toward Phase II of the
Veterans Park and $100,000 is for the New Forestry
Shop Construction.
Revenue bonds are issued when a capital asset will
reside in one or more of the City's enterprise funds.
Revenue bonds do not normally require voter
approval.
The City will continue those remaining authorized
projects in accordance with the five-year CIP plan
presented to the City Council.
STREETS, TRAFFIC, SIDEWALKS AND TRAILS
CAPITAL PROJECTS
Street Rehabilitation Projects
In FY06, $2,166,120 is projected for rehabilitation to
streets in the Southside area. This is a multi-year
effort to rehabilitate the infrastructure in older parts
of College Station. Additionally, in the Northgate
area, funds will be used for phase II of the Church
Street rehabilitation project and for rehabilitation
efforts on Tauber and Stasney.
Street Extension Projects
$2,040,000 is budgeted in FY06 for various street
extension and widening projects. This includes
$1,000,000 for improvements to Barron Road. An 132
additional $540,000 is budgeted for oversize
participation efforts throughout the City as
authorized in the 2003 bond election. $3,463,237 is
projected in FY06 for phase II of the extension of
Dartmouth Drive and $500,000 is projected for the
Rock Prairie Road Widening project. These street
projects will help to address traffic issues that have
been highlighted in the citizen survey and other
feedback received from College Station citizens.
Street TxDOT Projects
Working in cooperation with the Texas Department
of Transportation, in FY06, the City expects to
complete the medians on George Bush Drive.
TxDOT timing on projects will determine when these
expenditures will be made. The City pays ten percent
of right-of-way costs, and also pays for any
enhancements, such as the application of any
streetscaping desired in the project.
Traffic Projects
In FY06, funds have been budgeted for traffic signal
enhancements including new traffic signal projects.
New signals are being constructed at the intersections
of Rock Prairie Road and Rio Grande and at Welsh
and Holleman. Funds for safety improvements to the
traffic system are also budgeted for FY06.
Sidewalks and Trails Projects
The City of College Station has worked over the
years to ensure adequate transportation infrastructure
for pedestrians and bicyclists. The City has an
adopted sidewalk and bike loop plan. As new
development occurs, sidewalks are an important
aspect that must be considered. In FY06, $100,000
has been budgeted for new sidewalk projects
throughout the City. In addition, $200,000 is
budgeted for hike and bike trails throughout the City.
PARKS CAPITAL PROJECTS
In FY06, the most significant parks project will be
beginning the construction of phase II of Veterans
Park. $6,235,000 is estimated to be spent over the
next two fiscal years for this project. Other parks
projects for which funding has been approved in
FY06 Budget include the development of University
Park and the construction of a new forestry shop. It
has been projected that funds will also be used for
Steeplechase Park and for the Lincoln Center’s
Splash Park.
PARKLAND DEDICATION CAPITAL PROJECTS
Parkland dedication funds can be used for projects in
neighborhood parks within the various park zones.
These funds come from a dedication required as new
development occurs in College Station. In FY06,
$692,722 has been budgeted for projects that are
anticipated to be completed in the various park zones.
GENERAL GOVERNMENT AND CAPITAL
EQUIPMENT CAPITAL PROJECTS
General government and capital equipment projects
are planned assets that have value to more than one
specific area of City operations. The two main
divisions within this category are public facilities and
technology projects. In FY06, it is projected that
$7,624,401 will be spent on public facilities.
Included in this amount is $3,325,000 for the
addition to the police station; $1,489,401 for the
relocation of Fire Station #3; and $2,170,000 for a
new City cemetery. In addition, $625,000 is
projected for projects planned in the Northgate area.
These include entry features, a water feature and
public restrooms. It is estimated that $874,612 will
be spent on technology projects in FY06. These
include $160,000 for automated citations, $453,172
for ATM network replacement and $40,000 for a
kiosk at which citizens can pay utility bills and fines.
Also budgeted is $100,000 for the replacement of the
City’s radios. It is estimated that the total of this
project will be $4,900,000. The initial $100,000 will
be used for the study of system needs.
CONVENTION CENTER PROJECTS
Funds have been appropriated in FY06 for the
Convention Center. Funds not expended in FY06 will
roll over and be available for future uses.
BUSINESS PARK PROJECTS
In FY06, it is estimated that $1,214,400 will be spent
on a technology-based business incubator. In
collaboration with the Bryan Business Council and
the Research Valley Partnership, this project will
help to support and generate the start up of new
companies in the community. Funds are also
projected for the continuation of the development of
the Spring Creek Corporate Campus. $1,309,000 has
been budgeted in FY06 for this effort.
ADDITIONAL O&M COSTS
The FY06 budget includes a number of capital
projects that have been recently completed and have
added operations and maintenance expense. In
particular, the City’s general fund has been and will
continue to be impacted by capital projects as they
come online. A more detailed sheet at the end of this
section reflects the projected operations and
maintenance associated with the general government
capital projects.
133
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 04-05 BUDGET
NUMBER AMOUNT FY 03-04 APPROPRIATION
BEGINNING FUND BALANCE:20,740,014 19,160,317
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 1,600,000 3,550,000
CERTIFICATES OF OBLIGATIONS 0 1,150,000
INTERGOVERNMENTAL TRANSFERS 311,963 580,000
INTRAGOVERNMENTAL TRANSFERS 1,355,875 652,624
INVESTMENT EARNINGS 318,946 300,000
OTHER 767,151 0
SUBTOTAL ADDITIONAL RESOURCES 4,353,935$ 6,232,624$
TOTAL RESOURCES AVAILABLE 25,093,949$ 25,392,941$
STREET REHABILITATION PROJECTS
1 FIRST & MAPLE STREET REHABILITATION ST0201 969,000 881,166 0
DOMINIK ST REHABILITATION ST0216 960,000 8,900 0
WEST PARK (SOUTHSIDE) ST0400 1,200,000 35,916 0
ANNEXATION OVERLAYS ST0401 200,000 193,480 200,000
COLLEGE PARK/BREEZY HEIGHTS (SOUTHSIDE) ST0507 2,500,000 0 1,230,000
2 NORTHGATE STREET REHAB ST0518 3,304,000 0 0
2 CHURCH STREET REHAB PHASE II ST0523 800,000 0 800,000
TAUBER AND STASNEY REHAB/NG SIDEWALKS ST0505 252,110 0 252,110
CLOSED PROJECTS 238,046
SUBTOTAL 1,357,507$ 2,482,110$
STREET EXTENSION PROJECTS
* JONES-BUTLER RD SOUTH - PH II ST0005 2,036,000 0 0
* VICTORIA OP ST9928 626,000 22,986 0
DARTMOUTH EXTENSION PHASE II ST0211 3,600,000 3,082 0
UNIVERSITY DR (FM 60) WIDENING ST0213 247,000 0 0
2 OVERSIZE PARTICIPATION ST0519 2,700,000 0 540,000
CENTRAL PARK LANE EXTENSION ST0509 150,000 0 150,000
ROCK PRAIRIE ROAD PROJECTS
ROCK PRAIRIE ROAD REALIGNMENT ST9923 982,000 7,881 0
2 ROCK PRAIRIE RD WIDENING ST0417 2,969,000 786 500,000
LONGMIRE ROAD PROJECTS
* LONGMIRE EXT-GRAHAM-CYPRESS MEADOWS ST0100 2,813,000 208,343 0
BARRON ROAD PROJECTS
* BARRON ROAD RIGHT OF WAY ST0006 431,000 1,752 0
BARRON ROAD INTERCHANGE ST0212 709,973 120,494 0
2 BARRON ROAD IMPROVEMENTS ST0409 3,000,000 2,566 500,000
GREENS PRAIRIE ROAD PROJECTS
GREENS PRAIRIE RD. WIDENING ST0214 3,759,000 2,140,601 0
GREENS PRAIRIE RD/ARRINGTON/FOREST RIDGE ACCESS ST0304 1,350,000 196,356 0
2 GREENS PRAIRIE WIDENING PH II ST0520 3,300,000 0 0
CLOSED PROJECTS 425,176 0
SUBTOTAL 3,130,022$ 1,690,000$
134
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
ESTIMATE FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 04-05 APPROPRIATION FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
19,160,317 16,931,888 16,931,888 7,067,868 2,012,408 1,074,405 773,405 531,405
3,550,000 2,577,000 2,577,000 4,092,000 6,392,000 2,769,000 0 0
1,150,000 1,200,000 1,200,000 0 0 0 0 0
580,000 0 0 0 0 0 0 0
652,624 0 0 0 25,000 50,000 75,000 0
417,437 234,000 234,000 90,000 31,000 19,000 13,000 8,000
0 0 0 0 0 0 0 0
6,350,061$ 4,011,000$ 4,011,000$ 4,182,000$ 6,448,000$ 2,838,000$ 88,000$ 8,000$
25,510,378$ 20,942,888$ 20,942,888$ 11,249,868$ 8,460,408$ 3,912,405$ 861,405$ 539,405$
2,405 0 0 0 0 0 0 0
897,509 0 0 0 0 0 0 0
385,464 0 798,120 0 0 0 0 0
200,000 0 0 0 0 0 0 0
127,000 1,270,000 1,368,000 1,005,000 0 0 0 0
0 0 0 1,652,000 1,652,000 0 0 0
80,000 0 270,000 450,000 0 0 0 0
10,000 0 242,110 0 0 0 0 0
0 0 0 0 0 0
1,702,378$ 1,270,000$ 2,678,230$ 3,107,000$ 1,652,000$ 0$ 0$ 0$
112,450 0 255,390 1,380,000 244,003 0 0 0
36,987 0 506,584 0 0 0 0 0
0 0 3,463,237 0 0 0 0 0
1,000 0 244,889 0 0 0 0 0
0 540,000 1,080,000 540,000 540,000 540,000 0 0
150,000 0 0 0 0 0 0 0
31,791 0 0 0 0 0 0 0
500,000 500,000 500,000 500,000 0 1,469,000 0 0
1,148,452 0 0 0 0 0 0 0
0 0 115,000 173,785 0 0 0 0
97,000 0 155,000 331,756 0 0 0 0
410,000 1,000,000 1,343,717 1,243,717 0 0 0 0
1,230,569 0 0 0 0 0 0 0
882,037 0 206,486 0 0 0 0 0
0 0 0 0 3,300,000 0 0 0
0 0 0 0 0 0
4,600,286$ 2,040,000$ 7,870,303$ 4,169,258$ 4,084,003$ 2,009,000$ 0$ 0$
135
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 04-05 BUDGET
NUMBER AMOUNT FY 03-04 APPROPRIATION
STREET TXDOT PROJECTS
TX AVE STREETSCAPE PH II ST9915 500,000 0 0
GEORGE BUSH DRIVE MEDIANS ST0102 499,552 0 0
WELLBORN ROAD WIDENING ST0510 190,000 0 190,000
SUBTOTAL 0$ 190,000$
TRAFFIC PROJECTS
* TRAFFIC MGMT. IMPROVE. ST0011 154,290 0 0
HOLLEMAN INTERSECTION IMPROVEMENTS DESIGN ST0403 9,710 3,355 0
GB EAST DRIVE@DOMINIK ST0205 133,000 0 0
GB EAST EAST @HOLLEMAN ST0206 110,000 66,280 0
VEHICLE DETECTION ST0302 50,000 475 0
2 TRAFFIC SYSTEM SAFETY IMPR. ST0511 465,710 0 65,710
2 GEORGE BUSH MEDIAN - ROSEMARY TO HOUSTON ST0525 34,290 0 34,290
PEDESTRIAN SIGNAL DARTMTH/HARVEY ST0410 22,000 12,866 0
2 NEW TRAFFIC SIGNAL PROJECTS ST0512 2,010,000 0 453,000
2 NEW SIGNAL @ROCK PRAIRIE/RIO GRANDE ST0414 120,000 0 0
2 NEW SIGNAL @WELSH/HOLLEMAN ST0415 120,000 0 0
2 TRAFFIC SIGNAL COMMUNICATIONS ST0411 250,000 0 0
CLOSED PROJECTS 177,613 0
SUBTOTAL 260,588$ 553,000$
SIDEWALKS & TRAILS
BIKE LOOP - 2005 ST0530 327,202 0 0
MISC. BIKE TRAILS ST9803 169,000 0 0
NEIGHBORHOOD CIP (TRAFFIC CALMING) ST0012 ANNUAL 869 0
PARKVIEW DR TRAFFIC CALMING ST0526 75,000 0 75,000
2 PEDESTRIAN IMPROVEMENTS ON UNIVERSITY DRIVE ST0416 407,000 242 357,000
GATEWAY IMPROVEMENTS ST0515 ANNUAL 0 150,000
PEDESTRIAN IMPROVEMENTS ON FM 2818 ST0516 50,000 0 50,000
2 SIDEWALK IMPROVEMENTS ST0517 500,000 0 100,000
2 HIKE AND BIKE TRAILS ST0521 925,000 0 0
2 BRISON PARK BIKE & PED TRAILS ST0524 75,000 0 75,000
CLOSED PROJECTS 559,591 125,514
SUBTOTAL 560,703$ 932,514$
OTHER 8,474 0
DEAN INTERNATIONAL 252,450 264,000
DEBT ISSUANCE COSTS 13,888 30,000
GENERAL & ADMIN. CHARGES 350,000 519,549
TOTAL EXPENDITURES 5,933,632$ 6,661,173$
GAAP 0
ENDING FUND BALANCE:19,160,317$ 18,731,768$
* - Indicates projects funded through November 1998 G.O. Bond Authorization
1 - Funded through CDBG Funds.
2 - Indicates projects funded through 2003 G.O. Bond Authorization
136
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
ESTIMATE FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 04-05 APPROPRIATION FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
315,733 0 184,267 0 0 0 0 0
175,000 324,552 324,552 0 0 0 0 0
190,000 0 0 0 0 0 0 0
680,733$ 324,552$ 508,819$ 0$ 0$ 0$ 0$ 0$
0 0 15,000 15,000 15,000 15,000 15,000 15,000
6,355 0 0 0 0 0 0 0
0 0 50,000 0 50,000 0 0 0
0 0 0 0 0 0 0 0
19,000 0 6,000 0 0 0 0 0
65,710 100,000 100,000 100,000 100,000 100,000 0 0
34,290 0 0 0 0 0 0 0
49,174 0 0 0 0 0 0 0
50,000 137,000 600,000 500,000 500,000 360,000 0 0
1,000 0 117,000 0 0 0 0 0
3,000 0 115,000 0 0 0 0 0
12,000 0 50,000 78,000 60,000 50,000 0 0
0 0 0 0 0 0
240,529$ 237,000$ 1,053,000$ 693,000$ 725,000$ 525,000$ 15,000$ 15,000$
1,000 0 8,000 318,202 0 0 0 0
0 0 169,000 0 0 0 0 0
0 0 25,000 25,000 25,000 50,000 75,000 0
75,000 0 0 0 0 0 0 0
217,715 0 189,043 0 0 0 0 0
50,000 0 100,000 150,000 150,000 150,000 150,000 150,000
50,000 0 0 0 0 0 0 0
100,000 100,000 100,000 100,000 100,000 100,000 0 0
2,625 200,000 322,375 200,000 200,000 200,000 0 0
35,000 0 40,000 0 0 0 0 0
0 0 0 0 0 0 0 0
531,340$ 300,000$ 953,418$ 793,202$ 475,000$ 500,000$ 225,000$ 150,000$
0 0 0 0 0 0 0 0
264,000 264,000 264,000 0 0 0 0 0
39,676 80,000 80,000 25,000 50,000 15,000 0 0
519,549 467,250 467,250 450,000 400,000 90,000 90,000 90,000
8,578,490$ 4,982,802$ 13,875,020$ 9,237,460$ 7,386,003$ 3,139,000$ 330,000$ 255,000$
16,931,888$ 15,960,086$ 7,067,868$ 2,012,408$ 1,074,405$ 773,405$ 531,405$ 284,405$
137
GENERAL GOVERNMENT
PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
NUMBER AMOUNT FY 03-04 APPROPRIATION FY 04-05
BEGINNING FUND BALANCE:315,442$ 386,336$ 386,336$
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 150,000$ 800,000$ 850,000$
CERTIFICATES OF OBLIGATIONS 0 975,000 975,000
INTERGOVERNMENTAL TRANSFERS 31,465 0 0
INTRAGOVERNMENTAL TRANSFERS 585,375 370,000 370,000
INVESTMENT EARNINGS 3,505 7,000 12,319
OTHER 60,743 68,300 68,300
SUBTOTAL ADDITIONAL RESOURCES 831,088$ 2,220,300$ 2,275,619$
TOTAL RESOURCES AVAILABLE 1,146,530$ 2,606,636$ 2,661,954$
PARK PROJECTS
BILLIE MADELEY PARK DEV. PK9706 45,000 0 0 0
RAINTREE PARK IMPR. PK0068 44,000 0 0 0
FIELD REDEVELOPMENT PK0300 ANNUAL 53,569 8,000 8,000
* LINCOLN CENTER EXPANSION PK0319 973,000 427,288 0 6,000
EASTGATE PARK IMPR - PH I PK0404 40,000 20,667 0 19,594
CENTRAL PARK (SOCCER LIGHTS - 3 FIELDS) PK0406 305,000 15,800 285,000 224,174
PARKWAY PARK PK0409 50,000 350 0 45,830
UNIVERSITY PARK DEVELOPMENT PK0410 400,000 0 0 0
# VETERANS PARK PHASE II PK0501 6,925,000 0 690,000 690,000
STEEPLECHASE NEIGHBORHOOD PK0502 315,000 0 315,000 200,000
LINCOLN CENTER - SPLASH PARK PK0503 170,000 0 170,000 170,000
VETERAN'S PARK(SOCCER LIGHTS - 4 FIELDS) PK0511 400,000 0 400,000 291,970
BASKETBALL COVER AT CS ELEMENTARY SITE PK0512 175,000 0 175,000 175,000
# INTERGENERATIONAL PARK UPGRADES PK0513 310,000 0 160,000 310,000
# NEW FORESTRY SHOP CONSTRUCTION PK0520 670,000 0 0 0
# CENTRAL PARK SHOP RENOVATION PK0521 200,000 0 0 0
WOODLAND HILLS DEVELOPMENT PK0523 315,000 0 0 0
EASTGATE PARK IMPROVEMENTS PHII TBD 180,000 0 0 0
* LINCOLN CENTER BLDG TO PARKING COVER PK0602 45,000 0 0 0
* LIONS PARK IRON FENCE PK0603 25,000 0 0 0
* LIONS PARK BASKETBALL COURT & COVER PK0604 220,000 0 0 0
CLOSED PROJECTS 211,720 0 0
DEBT ISSUANCE COST 10,800 0 24,210
GENERAL & ADMIN. CHARGES 20,000 10,000 10,000
TOTAL EXPENDITURES 760,194$ 2,213,000$ 2,174,778$
GAAP 0
ENDING FUND BALANCE:386,336$ 393,636$ 487,176$
* - FUNDED THROUGH COMMUNITY DEVELOPMENT BLOCK GRANT
# - Indicates projects funded through November 2003 G.O. Bond Authorization
138
GENERAL GOVERNMENT
PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
FY 05-06 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
487,176$ 487,176$ 3,403,604$ 329,434$ 379,380$ 531,380$ 616,380$
6,335,000$ 6,335,000$ 570,000$ 200,000$ 0$ 0$ 0$
400,000 400,000 315,000 180,000 0 0 0
0 0 0 0 0 0 0
290,000 290,000 0 0 0 0 0
38,000 38,000 36,500 6,500 78,000 11,000 12,500
69,700 69,700 71,100 72,500 74,000 74,000 75,500
7,132,700$ 7,132,700$ 992,600$ 459,000$ 152,000$ 85,000$ 88,000$
7,619,876$ 7,619,876$ 4,396,204$ 788,434$ 531,380$ 616,380$ 704,380$
0 5,634 0 0 0 0 0
0 13,765 0 0 0 0 0
39,000 39,000 15,000 4,000 0 0 0
0000 000
0000 000
0000 000
0000 000
400,000 400,000 0 0 0 0 0
6,235,000 3,100,000 3,135,000 0 0 0 0
0 115,000 0 0 0 0 0
0 75,000 0 0 0 0 0
0000 000
0000 000
0000 000
100,000 100,000 570,000 0 0 0 0
0 0 0 200,000 0 0 0
0 0 315,000 0 0 0 0
0 0 0 180,000 0 0 0
45,000 45,000 0 0 0 0 0
25,000 25,000 0 0 0 0 0
220,000 220,000 0 0 0 0 0
0000 000
70,000 70,000 11,771 5,054 0 0 0
7,873 7,873 20,000 20,000 0 0 0
7,141,873$ 4,216,272$ 4,066,771$ 409,054$ 0$ 0$ 0$
478,003$ 3,403,604$ 329,434$ 379,380$ 531,380$ 616,380$ 704,380$
139
GENERAL GOVERNMENT
PARKLAND DEDICATION
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
NUMBER AMOUNT FY 03-04 APPROPRIATIONS FY 04-05
BEGINNING FUND BALANCE:1,592,297 1,667,629 1,667,629
ADDITIONAL RESOURCES:
CONTRIBUTIONS 304,829$ 50,000$ 50,000$
INVESTMENT EARNINGS 28,156 30,000 38,801
INTRAGOVERNMENTAL TRANSFERS 4,500 0 0
OTHER 210 0 0
SUBTOTAL ADDITIONAL RESOURCES 337,695$ 80,000$ 88,801$
TOTAL RESOURCES AVAILABLE 1,929,992$ 1,747,629$ 1,756,430$
PARKLAND DEDICATION FUND
ZONE 1 PARK PK0051 200,500 0 179,000 0
ZONE 2 PARK PK0052 56,862 0 51,044 0
EASTGATE PARK IMPROVEMENTS PK0404 0 4,322 0 0
THOMAS PARK TRACK PK0526 86,956 0 86,956 86,956
RICHARD CARTER PARK LANDSCAPE PK0529 15,000 0 15,000 15,000
ZONE 3 PARK PK0053 52,560 0 50,000 0
CY MILLER PARK PK0532 6,000 0 6,000 6,000
ZONE 4 PARK PK0054 22,000 0 21,000 0
ZONE 5 PARK PK0055 24,000 0 62,145 0
J&D MILLER TRAIL LIGHTS PK0408 46,530 351 3,855 46,179
ZONE 6 PARK PK0056 85,800 0 82,100 0
LEMONTREE PARK - DISC GOLF PK0527 5,000 0 5,000 5,000
LINCOLN CENTER IMPROVEMENTS PK0531 2,900 0 2,900 2,900
ZONE 7 PARK PK0057 0 0 0 0
JOHN CROMTON PARK PK9803 787,000 5,704 0 776,477
ZONE 8 PARK PK0058 41,000 0 40,000 0
ZONE 9 PARK PK0059 34,000 0 33,000 0
ZONE 10 PARK PK0060 135,000 0 0 0
ZONE 11 PARK PK0061 41,000 0 30,000 0
CLOSED PROJECTS 246,987 0 0
TRANSFER PROJECT 0 0 0
GENERAL & ADMIN. CHARGES 5,000 5,000 5,000
TOTAL EXPENDITURES 262,363$ 673,000$ 943,512$
ENDING FUND BALANCE:1,667,629$ 1,074,629$ 812,918$
140
GENERAL GOVERNMENT
PARKLAND DEDICATION
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
812,918 812,918 129,196 131,196 134,196 137,196 140,196
0$ 0$ 0$ 0$ 0$ 0$ 0$
9,000 9,000 2,000 3,000 3,000 3,000 3,000
0 0 0 0 0 0 0
0 0 0 0 0 0 0
9,000$ 9,000$ 2,000$ 3,000$ 3,000$ 3,000$ 3,000$
821,918$ 821,918$ 131,196$ 134,196$ 137,196$ 140,196$ 143,196$
200,500 200,500 0 0 0 0 0
56,862 56,862 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
52,560 52,560 0 0 0 0 0
0 0 0 0 0 0 0
22,000 22,000 0 0 0 0 0
24,000 24,000 0 0 0 0 0
0 0 0 0 0 0 0
85,800 85,800 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
41,000 41,000 0 0 0 0 0
34,000 34,000 0 0 0 0 0
135,000 135,000 0 0 0 0 0
41,000 41,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
692,722$ 692,722$ 0$ 0$ 0$ 0$ 0$
129,196$ 129,196$ 131,196$ 134,196$ 137,196$ 140,196$ 143,196$
141
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED TOTAL
BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
AMOUNT FY 03-04 APPROPRIATIONS FY 04-05
BEGINNING FUND BALANCE:4,726,156$ 6,473,135$ 6,473,135$
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 4,355,000$ 1,310,000$ 1,310,000$
CERTIFICATES OF OBLIGATIONS 0 1,575,000 2,175,000
INTERGOVERNMENTAL TRANSFERS 0 0 0
INTRAGOVERNMENTAL TRANSFERS 103,204 592,470 2,061,470
INVESTMENT EARNINGS 80,489 90,000 134,933
OTHER 2,599 0 0
SUBTOTAL ADDITIONAL RESOURCES 4,541,292$ 3,567,470$ 5,681,403$
TOTAL RESOURCES AVAILABLE 9,267,448$ 10,040,605$ 12,154,537$
PUBLIC FACILITIES
LIBRARY BOOK DONATIONS GG9901 291,348 0 0 10,000
NEW CEMETERY GG9905 3,270,000 0 0 0
CITY CENTER LAND ACQUISITION GG0002 1,560,000 1,654,751 0 5,000
FIRE STATION # 5 GG0201 1,795,000 614,434 227,470 905,477
1 RELOCATION OF FIRE STATION #3 GG0401 1,710,000 3,768 1,070,000 216,831
1 POLICE STATION NEW ADDITION GG0402 3,610,000 61,064 3,310,000 223,936
1 CITY CENTER BUILDING GG0408 4,300,000 2,371 0 100,000
NORTHGATE GATEWAY ENTRY FEATURES GG0520 150,000 0 150,000 0
NORTHGATE PROMENADE WATER FEATURE GG0521 175,000 0 175,000 0
NORTHGATE PUBLIC RESTROOM FACILITIES GG0522 300,000 0 300,000 0
CLOSED PROJECTS 55,188 0 0
SUBTOTAL 2,391,575$ 5,232,470$ 1,461,244$
TECHNOLOGY PROJECTS
PUBLIC SAFETY SYSTEM CO0022 723,500 27,079 0 91,060
RECORDS STORAGE CO0024 326,000 59,959 0 64,000
AUTOMATED CUSTOMER SERVICE CO0102 207,000 0 0 11,037
PBX (PHONE SYSTEM) REPLACEMENT CO0400 990,328 0 0 966,328
FIRE TONE OUT SYSTEM CO0401 50,000 6,200 0 43,800
PARD AUTOMATION CO0402 113,000 97,528 0 4,000
TOPOGRAPHIC/AERIAL MAPS CO0403 365,000 0 265,000 286,000
MOBILE DATA TERMINAL REPLACEMENTS CO0501 283,725 0 283,725 283,725
AUTOMATED CITATIONS CO0503 258,000 0 0 98,000
AS400 ENHANCEMENT CO0504 450,000 0 200,000 200,000
ATM NETWORK REPLACEMENT CO0522 453,172 0 453,172 0
POLICE BOOKING CO0515 141,000 0 0 141,000
POLICE FIELD REPORTING CO0516 250,500 0 0 250,500
HTE BROWSER FRONTEND CO0523 121,775 0 0 121,775
VIDEO ARRAIGNMENT CO0524 20,000 0 20,000 20,000
RADIO REPLACEMENT CO0601 4,900,000 0 0 0
FIBER OPTIC LOOP* ME9701 400,000 13,827 0 0
KIOSKS TBD 40,000 0 0 0
MDT RADIO SYSTEM REPLACEMENT TBD 100,000 0 0 0
UPS REPLACEMENT TBD 50,918 0 0 0
CLOSED PROJECTS 28,283 0 0
SUBTOTAL 232,876$ 1,221,897$ 2,581,225$
DEBT ISSUANCE COSTS 31,131$ 17,000$ 27,664$
TRANSFERS 000
OTHER 18,011 0 0
GENERAL & ADMIN. CHARGES 120,720 202,557 202,557
TOTAL EXPENDITURES 2,794,313$ 6,673,924$ 4,272,690$
GAAP ADJUSTMENT 0$
ENDING FUND BALANCE:6,473,135$ 3,366,681$ 7,881,847$
*ME9701 - Total project budget is $1,500,000 - add'l $1,100,000 from fund 211
1 - Indicates projects funded through 2003 G.O. Bond Authorization
142
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
7,881,847$ 7,881,847$ 1,826,987$ 145,958$ 98,858$ 85,858$ 77,858$
0$ 0$ 1,800,000$ 1,855,000$ 0$ 0$ 0$
2,670,000 2,670,000 2,535,000 250,000 0 0 0
0 0 0 0 0 0 0
171,676 171,676 2,269,892 5,324 109,026 0 0
96,000 96,000 20,000 2,000 2,000 2,000 1,000
0 0 0 0 0 0 0
2,937,676$ 2,937,676$ 6,624,892$ 2,112,324$ 111,026$ 2,000$ 1,000$
10,819,523$ 10,819,523$ 8,451,879$ 2,258,282$ 209,884$ 87,858$ 78,858$
15,000 15,000 15,000 15,000 10,000 10,000 10,000
2,170,000 2,170,000 1,100,000 0 0 0 0
0000000
0000000
240,000 1,489,401 0 0 0 0 0
300,000 3,325,000 0 0 0 0 0
0 0 2,342,629 1,855,000 0 0 0
0 150,000 0 0 0 0 0
0 175,000 0 0 0 0 0
0 300,000 0 0 0 0 0
0000 0 0
2,725,000$ 7,624,401$ 3,457,629$ 1,870,000$ 10,000$ 10,000$ 10,000$
0000000
0000000
0 78,764 0 0 0 0 0
0000000
0000000
0 11,000 0 0 0 0 0
0000000
0000000
0 160,000 0 0 0 0 0
0 0 0 250,000 0 0 0
0 453,172 0 0 0 0 0
0000000
0000000
0000000
0000000
100,000 100,000 4,800,000 0 0 0 0
0000000
40,000 40,000 0 0 0 0 0
0 0 0 0 100,000 0 0
31,676 31,676 4,892 5,324 9,026 0 0
0000000
171,676$ 874,612$ 4,804,892$ 255,324$ 109,026$ 0$ 0$
20,700$ 20,700$ 23,400$ 24,100$ 0$ 0$ 0$
300,000 300,000 0 0 0 0 0
0000000
172,823 172,823 20,000 10,000 5,000 0 0
3,390,199$ 8,992,536$ 8,305,921$ 2,159,424$ 124,026$ 10,000$ 10,000$
7,429,324$ 1,826,987$ 145,958$ 98,858$ 85,858$ 77,858$ 68,858$
143
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
NUMBER AMOUNT FY 03-04 APPROPRIATIONS FY 04-05
BEGINNING FUND BALANCE:6,954,316$ 833,990$ 833,990$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATION 0$ 0$ 0$
INTRAGOVERNMENTAL TRANSFERS 0 1,200,000 1,200,000
INVESTMENT EARNINGS 49,845 18,000 18,000
OTHER 2 0 0
SUBTOTAL ADDITIONAL RESOURCES 49,847$ 1,218,000$ 1,218,000$
TOTAL RESOURCES AVAILABLE 7,004,163$ 2,051,990$ 2,051,990$
PUBLIC FACILITIES
CONVENTION CNTR - PH III GG0523 25,000,000 0 0 0
PRIOR PROJECT INFRASTRUCTURE
* HWY 30/60 INFRASTRUCTURE GG0105 4,850,000 1,345,683 1,200,000 1,407,313
CLOSED PROJECTS 442
OTHER 1,392 0 0
DEBT SERVICE 4,781,316 0 0
DEBT ISSUANCE COSTS 0 0 0
GENERAL & ADMIN CHARGES 41,340 0 0
TOTAL EXPENDITURES 6,170,173$ 1,200,000$ 1,407,313$
GAAP 0
ENDING FUND BALANCE:833,990$ 851,990$ 644,677$
*Hwy 30/60 Corridor development costs funded through $1,560,000 Electric Fund, $1,690,000 Water Fund, $400,000 Wastewater Fund, and $1,200,000 from DE0002.
144
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APRROVED
FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
644,677$ 644,677$ 85,652$ 11,967,652$ 51,652$ 57,352$ 63,152$
1,000,000$ 1,000,000$ 24,000,000$ 0$ 0$ 0$ 0$
0 0 0 0 0 0
7,500 7,500 82,000 84,000 5,700 5,800 6,000
0 0 0 0 0 0 0
1,007,500$ 1,007,500$ 24,082,000$ 84,000$ 5,700$ 5,800$ 6,000$
1,652,177$ 1,652,177$ 24,167,652$ 12,051,652$ 57,352$ 63,152$ 69,152$
1,000,000 1,000,000 12,000,000 12,000,000 0 0 0
0 531,525 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
10,000 10,000 200,000 0 0 0 0
25,000 25,000 0 0 0 0 0
1,035,000$ 1,566,525$ 12,200,000$ 12,000,000$ 0$ 0$ 0$
617,177$ 85,652$ 11,967,652$ 51,652$ 57,352$ 63,152$ 69,152$
145
GENERAL GOVERNMENT
BUSINESS PARK
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED TOTAL
PROJECT BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
NUMBER AMOUNT FY 03-04 APPROPRIATIONS FY 04-05
BEGINNING FUND BALANCE:2,308,510$ 2,843,393$ 2,843,393$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATIONS 500,000$ 3,150,000$ 500,000$
INTRAGOVERNMENTAL TRANSFERS 0 0 0
INVESTMENT EARNINGS 40,932 70,000 73,965
OTHER 125 0 0
SUBTOTAL ADDITIONAL RESOURCES 541,057$ 3,220,000$ 573,965$
TOTAL RESOURCES AVAILABLE 2,849,567$ 6,063,393$ 3,417,358$
BUSINESS PARK FUND
NEW BUSINESS CENTER B (INCUBATOR) DE0002 1,560,000 0 0 345,600
SPRING CREEK CORPORATE CAMPUS PHASE IA DE0300 2,779,000 4,372 220,000 215,628
BUSINESS PARK SIGN IMPROVEMENTS GG0302 50,000 1,083 0 48,625
CLOSED PROJECTS 719 0 0
OTHER 0 0 5,000
DEBT ISSUANCE COST 0 0 5,659
TRANSFER OUT 0 1,200,000 1,200,000
GENERAL & ADMIN CHARGES 0 29,200 29,200
TOTAL EXPENDITURES 6,174$ 1,449,200$ 1,849,712$
GAAP ADJUSTMENT 0
ENDING FUND BALANCE:2,843,393$ 4,614,193$ 1,567,646$
146
GENERAL GOVERNMENT
BUSINESS PARK
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
1,567,646$ 1,567,646$ 1,246,301$ 9,301$ 10,401$ 11,501$ 12,601$
2,229,000$ 2,229,000$ 0$ 0$ 0$ 0$ 0$
0 0 0 0 0 0 0
28,000 28,000 13,000 1,100 1,100 1,100 1,100
0 0 0 0 0 0 0
2,257,000$ 2,257,000$ 13,000$ 1,100$ 1,100$ 1,100$ 1,100$
3,824,646$ 3,824,646$ 1,259,301$ 10,401$ 11,501$ 12,601$ 13,701$
0 1,214,400 00000
1,309,000 1,309,000 1,250,000 0 0 0 0
0000000
0000000
0000000
29,945 29,945 00000
0000000
25,000 25,000 0 0 0 0 0
1,363,945$ 2,578,345$ 1,250,000$ 0$ 0$ 0$ 0$
2,460,701$ 1,246,301$ 9,301$ 10,401$ 11,501$ 12,601$ 13,701$
147
Total
Approved Projected Projected Projected Projected Projected O&M
FY06 FY07 FY08 FY09 FY10 Cost FY06-FY10
Street/Traffic Projects
Signal at George Bush & Holleman 1,800$ 1,800$ 1,800$ 1,800$ 1,800$ 9,000$
Signal at University and Home Depot 1,200 1,200 1,200 1,200 1,200 6,000
Traffic Signal Rio Grande and Rock Prairie 1,100 1,100 1,100 1,100 1,100 5,500
Traffic Signal at Welsh and Holleman 1,100 1,100 1,100 1,100 1,100 5,500
Neighborhood CIP - 75,000 75,000 75,000 75,000 300,000
Signal at George Bush & Dominik - - 1,800 1,800 3,600
Street/Traffic Project Totals 5,200$ 80,200$ 80,200$ 82,000$ 82,000$ 326,000$
Parks Projects
Billie Madeley -$ 4,000$ 4,000$ 4,000$ 4,000$ 16,000$
Veteran's Park and Athletic Complex - - 204,000 204,000 204,000 612,000
Lincoln Center Expansion 5,210 5,210 5,210 5,210 5,210 26,050
Eastgate Improvements 10,000 10,000 10,000 10,000 10,000 50,000
Eastgate Improvements Ph II - - - 11,000 11,000 22,000
University Park Development - 35,000 35,000 35,000 35,000 140,000
Steeplechase Park Neighborhood Dev - 30,000 30,000 30,000 30,000 120,000
Lincoln Center Splash Park 30,000 30,000 30,000 30,000 30,000 150,000
Central Park Soccer Lights 12,000 12,000 12,000 12,000 12,000 60,000
Veteran's Park Soccer Lights 10,300 10,300 10,300 10,300 10,300 51,500
Jack & Dorothy Miller Park Basketball Cover 3,000 3,000 3,000 3,000 3,000 15,000
Central Park Shop Renovations - - - 5,000 5,000 10,000
Forestry Shop Construction - - 3,000 3,000 3,000 9,000
Woodland Hills Park Development - - 30,000 30,000 30,000 90,000
Veteran's Park Phase II Soccer Field Lights - 35,000 35,000 35,000 35,000 140,000
Parks Project Totals 70,510$ 174,510$ 411,510$ 427,510$ 427,510$ 1,511,550$
Parkland Dedication
Zone 3 Park -$ 5,000$ 5,000$ 5,000$ 5,000$ 20,000$
John Crompton Park 4,000 4,000 4,000 4,000 4,000 20,000
Parks Project Totals 4,000$ 9,000$ 9,000$ 9,000$ 9,000$ 40,000$
Facilities and Technology
Fire Station #5 540,000$ 340,000$ 340,000$ 340,000$ 340,000$ 1,900,000$
Fire Station #3 - 380,000 80,000 80,000 80,000 620,000
Northgate Water Feature - - 5,000 5,000 5,000 15,000
Northgate Restroom Facility - 30,000 30,000 30,000 30,000 120,000
Public Safety System 54,000 54,000 54,000 54,000 54,000 270,000
Records Storage 63,000 63,000 63,000 63,000 63,000 315,000
Automated Customer Service - 35,000 35,000 35,000 35,000 140,000
PBX Replacement 34,000 34,000 34,000 34,000 34,000 170,000
Fire Tone Out System 8,000 8,000 8,000 8,000 8,000 40,000
PARD Automation - 12,000 12,000 12,000 12,000 48,000
Automated Citations - 20,000 20,000 20,000 20,000 80,000
AS400 Enhancement 20,000 20,000 20,000 48,000 48,000 156,000
Police Booking 21,000 21,000 21,000 21,000 21,000 105,000
Police Field Reporting 23,000 23,000 23,000 23,000 23,000 115,000
HTE Browser Front End 20,000 20,000 20,000 20,000 20,000 100,000
Video Arraignment 2,000 2,000 2,000 2,000 2,000 10,000
Radio System Replacement Enhancement - - - 125,000 125,000 250,000
Kiosk - 6,500 6,500 6,500 6,500 26,000
Facilities and Technology Project Totals 785,000$ 1,068,500$ 773,500$ 926,500$ 926,500$ 4,480,000$
Business Park
Incubator -$ 80,000$ 80,000$ 80,000$ - 240,000$
Business Park Totals -$ 80,000$ 80,000$ 80,000$ - 240,000$
Total Estimated O&M Costs 864,710$ 1,412,210$ 1,354,210$ 1,525,010$ 1,445,010$ 6,597,550$
Capital Improvements Projects
Estimated Operation and Maintenance Costs
148
E
N
T
E
R
P
R
I
S
E
F
U
N
D
S
Combined Utility Funds
The combined utility funds account for revenues and
expenditures in all of the utility related funds in the
City. These include Electric, Water and Wastewater
activities.
The Electric, Water and Wastewater Funds are
prepared on the modified accrual basis where cash
transactions are included in the budget presentation
in lieu of non cash transactions such as depreciation.
The focus is on the net change in working capital.
Electric Fund
Electric Fund revenue is approved to be $56,138,000
and expenditures are budgeted at $51,369,909 in
FY06. A rate increase of 8% is included in the FY06
Approved Budget to meet the operating, capital and
debt service coverage requirements in the Fund.
Water Fund
Water Fund revenue for FY06 is estimated to be
$9,929,000. This is a 7.25% increase over the FY05
year end estimate of $9,302,686.
Customer growth is projected to be 3% based on
historical trends, overall economic indicators and
population projections; however, weather conditions
may impact water consumption. A rate increase of
4% is included in the FY06 Approved Budget to
account for the growing demand on the Water capital
infrastructure.
FY06 operating expenditures in the Water Fund are
projected to be approximately $5,079,776 or 1.01%
above the FY05 revised budget.
SLAs in the Water Division total $214,160 in the
FY06 Approved Budget. These SLAs include
$36,000 for funds to offset costs associated with the
addition of new wells; $71,974 for the addition of a
Line Locator position and service vehicle; $51,561
for the purchase of a trackhoe excavator to assist the
Division in meeting workload demands; $45,000 to
provide funds to apply waterproof coating to the
interior of two cooling towers; $4,000 to provide
additional funds for the City’s water resource
education program; and two SLAs totaling $5,625 to
upgrade two vehicles currently in the Division’s
fleet.
An additional SLA was requested for the Division’s
capital budget to provide funding for security system
upgrades at the Utility Service Center. The cost of
these upgrades will be split between the Water,
Wastewater and Electric Utilities. The Water portion
of the funding would total $30,370.
The FY06 non-operating expenditures are budgeted
to be $4,608,237. This is significantly lower than the
FY05 non-operating expenditures budget of
$9,617,883 due to a reduction in the Water operating
funds that are budgeted to be used for capital
projects rather than issue debt. $1,000,000 in funds
is budgeted for this purpose in FY06, while
$6,000,000 was included for this purpose in the
FY05 Budget.
Wastewater Fund
The total Wastewater Fund revenue is projected to be
$10,130,000. This is 2.81% above the FY05 revised
budget amount.
Residential and commercial usage is projected to
increase in FY06. However, no rate change is
included for Wastewater in the FY06 Approved
Budget.
Wastewater Fund operating expenditures are
budgeted to be $4,860,249 or 6.99% over the FY05
revised budget of $4,542,819.
The FY06 Approved Budget includes $185,922 in
SLAs for the Wastewater Division. These SLAs
include $41,923 for one treatment plant operator
position; $70,000 to provide funds related to the
increased cost for the purchase of polymer for sludge
processing; $48,500 for the purchase of an off-
pavement forklift. A savings of $4,871 in rental fees
will be realized with the purchase of the excavator in
the Water Division.
An additional SLA was approved for the Division’s
capital budget to provide funding for security system
upgrades at the Utility Service Center. The cost of
these upgrades be split between the Water,
Wastewater and Electric Utilities. The Wastewater
portion of the funding will total $30,370.
FY06 Wastewater Fund non-operating expenditures
are budgeted to be $6,734,084 or .10% above the
FY05 revised non-operating budget. The amount
budgeted to be transferred in FY06 from the
operating budget to the capital budget for capital
projects, $2,000,000, is consistent with the amount
budgeted in FY05.
Combined Utility Revenue Bonds are issued to
provide for capital expansion and replacements for
the various utility services. In FY06, utility revenue
bonds are budgeted for Water capital projects in the
amount of $6,000,000 and for Wastewater capital
projects in the amount of $3,000,000.
149
PUBLIC UTILITIES
WAREHOUSE
ADMINISTRATION
TECHNICAL
DISPATCH
ELECTRICAL
ELECTRIC
MANAGER
ENVIRONMENTAL
SERVICES
FIELD
OPERATIONS
PLANT
OPERATIONS
WATER AND
WASTEWATER
MANAGER
DIRECTOR
CITY MANAGER
ADMINISTRATION
MANAGER
150
CITY OF COLLEGE STATION
ELECTRIC FUND
FUND SUMMARY
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
REVENUES
TOTAL REVENUES 47,511,787$ 49,631,100$ 50,580,887$ 52,099,000$ 56,138,000$ 13.11%
TOTAL EXPENDITURES/TRANSFERS 45,407,030$ 48,771,472$ 46,970,050$ 51,224,391$ 51,369,909$ 5.33%
GAAP ADJUSTMENT (125,940)
INCREASE IN WORKING CAPITAL 2,104,757$ 859,628$ 3,610,837$ 874,609$ 4,768,091$
BEGINNING WORKING CAPITAL 4,463,537$ 6,442,354$ 6,442,354$ 10,053,191$ 10,053,191$
ENDING WORKING CAPITAL 6,442,354$ 7,301,982$ 10,053,191$ 10,927,800$ 14,821,282$
151
ELECTRIC FUNDS
OPERATIONS
Description & Budget Explanation:
The Operations Division is responsible for the warehousing of supplies used in City operations, and
the purchase and distribution of electric power to the customers of the electric utility.
FY 03 FY 04 FY 05 FY 06
Actuals Actuals Estimate Approved
Budget Summary $39,816,762 $37,016,531 $37,479,412 $40,368,099
Revenue Summary $47,042,389 $47,511,787 $50,580,887 $56,138,000
Position Summary 58.5 59.5 62.5 62.5
Program Name: Electrical Division
Service Level: Provide reliable electric service to the citizens of College Station.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actuals Actuals Estimate Approved
Effectiveness
- Total % of time customer will be with
power for the previous 12 months 99.99% 99.99% 99.99% 100.00%
- Avg. outage time in min. experienced
per interruption (CAIDI -Customer Average 5.85 13.11 17.50 18.00
Interruption Duration Index)
- Avg. number of outages experienced
per customer (SAIFI - System Average 1.33 0.72 0.96 1.20
Interruption Frequency Index)
Output
- Number of residential job orders consisting
of temporary services installed and removed,
conduit installation and service conductor 2,505 2,134 1,500 2,000
- Number of primary conductor in ft. installed 112,475 120,784 110,000 100,000
- Number of customer service job orders
consisting of trouble calls, street and security
light repairs, and customer concerns 2,078 2,496 2,100 2,200
- Number of commercial electric revenue
meters tested 1,210 1,627 1,700 1,500
- Number of residential electric revenue
meters tested 1,961 2,328 2,000 2,000
- Estimated average revenue savings $69,905 $43,179 $42,000 $40,000
Service Level:Provide education and incentives to increase existing and new home efficiencies in
College Station
Performance Measures FY 03 FY 04 FY 05 FY 06
Actuals Actuals Estimate Approved
Effectiveness
-Number of certified Good Cents homes
and high efficiency air conditioner
replacements for fiscal year 320 374 300 200
-Annual kW. Avoided/reduced 627 657 570 466
- Cumulative avoided/reduced kW based
on 10 yr. equipment lifespan 35,928 37,440 31,920 35,500
- Number of on-site energy audits performed
on commercial and residential 111 94 95 95
- Annual estimated savings to customer $146.84 $134.36 $136.00 $135.00
152
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
REVENUES
Residential 6,081,231$ 6,720,000$ 6,750,000$ 6,953,000$ 7,231,000$ 7.60%
Commercial/Industrial 1,653,951 1,854,000 1,800,000 1,854,000 1,928,000 3.99%
Other Operating 452,419 518,800 426,900 440,000 440,000 (15.19%)
Investment Earnings 137,353 154,500 319,700 329,000 329,000 112.94%
Other Non-Operating 144,175 21,800 6,086 1,000 1,000 (95.4%)
TOTAL REVENUES 8,469,129$ 9,269,100$ 9,302,686$ 9,577,000$ 9,929,000$ 7.12%
EXPENDITURES AND TRANSFERS
Production 2,698,525$ 1,859,545$ 1,758,125$ 1,737,217$ 1,818,467$ (2.21%)
Distribution 607,949 1,732,476 1,928,666 1,662,911 1,720,321 (0.70%)
Direct Capital 35,984 148,980 118,589 142,154 217,654 46.10%
Gen/Admin Transfers 918,592 1,287,849 1,287,849 1,308,000 1,323,334 2.76%
Other 0 0 0 0 0 N/A
0
TOTAL OPERATING
EXPEND. AND TRANSFERS 4,261,050$ 5,028,850$ 5,093,229$ 4,850,282$ 5,079,776$ 1.01%
NONOPERATING EXPENDITURES
Economic Development 12,500$ 12,500$ 12,500$ 12,500$ 12,500$ 0.00%
Debt Service Transfer 2,490,947 2,532,670 2,532,670 2,600,737 2,600,737 2.69%
Capital Projects 5,400,000 6,000,000 6,000,000 1,000,000 1,000,000 (83.33%)
Other 1,892 109,333 43,333 0 0 (100.00%)
Fleet Maintenance Transfer 3,988 0 0 0 0 N/A
Contingency 0 70,000 70,000 70,000 70,000 0.00%
Return on Investment 899,240 893,380 893,300 925,000 925,000 3.54%
TOTAL NONOPERATING EXPEND.8,808,568$ 9,617,883$ 9,551,803$ 4,608,237$ 4,608,237$ (52.09%)
TOTAL EXPENDITURES/TRANSFERS 13,069,617$ 14,646,733$ 14,645,032$ 9,458,519$ 9,688,013$ (33.86%)
INCREASE (DECREASE) IN
WORKING CAPITAL (4,600,489)$ (5,377,633)$ (5,342,346)$ 118,481$ 240,987$
GAAP Adjustment 609,249
BEGINNING WORKING CAPITAL 11,590,001$ 7,598,761$ 7,598,761$ 2,256,415$ 2,256,415$
ENDING WORKING CAPITAL 7,598,761$ 2,221,128$ 2,256,415$ 2,374,896$ 2,497,402$
City of College Station
Water Fund
Fund Summary
WATER FUND - SOURCES
Residential
72.83%
Other Operating
4.43%
Investment
Earnings
3.31%
Commercial/
Industrial
19.46%
Other Non-
Operating
0.01%
WATER FUND - USES
Production
18.77%
Debt Service
Transfer
26.84%
Contingency
0.72%
Return on
Investment
9.55%
Capital Projects
10.32%Distribution
17.76%
Direct Capital
2.25%
Gen/Admin
Transfers
13.66%
Economic
Development
0.13%
153
CITY OF COLLEGE STATION
Water Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY CENTER
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
ACTIVITY CENTER FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
PRODUCTION 2,698,525$ 1,859,545$ 1,758,125$ 1,737,217$ 1,818,467$ (2.21%)
DISTRIBUTION 607,949 1,732,476 1,928,666 1,662,911 1,720,321 (0.70%)
DIRECT CAPITAL 35,984 148,980 118,589 142,154 217,654 46.10%
WATER FUND TOTAL 3,342,458$ 3,741,001$ 3,805,380$ 3,542,282$ 3,756,442$ 0.41%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,417,118$ 1,368,141$ 1,301,194$ 1,371,760$ 1,409,474$ 3.02%
SUPPLIES 301,932 598,719 498,716 433,001 490,131 (18.14%)
MAINTENANCE 88,804 105,449 92,914 110,015 115,035 9.09%
PURCHASED SERVICES 1,410,643 1,357,276 1,644,081 1,321,292 1,360,088 0.21%
CAPITAL OUTLAY 87,977 162,436 149,886 164,060 164,060 0.00%
DIRECT CAPITAL 35,984 148,980 118,589 142,154 217,654 46.10%
WATER FUND TOTAL 3,342,458$ 3,741,001$ 3,805,380$ 3,542,282$ 3,756,442$ 0.41%
PERSONNEL SUMMARY BY ACTIVITY CENTER
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
ACTIVITY CENTER FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
PRODUCTION 31.0 31.0 5.0 5.0 5.0 0.00%
DISTRIBUTION 0.0 0.0 23.0 23.0 24.0 0.00%
WATER FUND TOTAL 31.0 31.0 28.0 28.0 29.0 3.57%
SERVICE LEVEL ADJUSTMENTS
WATER O&M
WATER PRODUCTION
36,000$
WaterProof Coating to Cool Water Basins 45,000
Upgrade to extended cab service truck 2,250
WATER DISTRIBUTION
71,974
Bobcat Trackhoe Excavator 51,561
Public Education 4,000
Standard Cab truck upgrade to crew cab 3,375
214,160$
WATER CAPITAL
Security System for the USC Complex 30,370$
244,530$
Shallow Wells Operations
1 Utility Line Locator
154
WATER FUND
WATER OPERATIONS
Description & Budget Explanation:
The Water Operations Division is responsible for the supply and delivery of water.
FY 04 FY 04 FY 05 FY 06
Budget Actual Estimate Approved
Budget Summary $3,888,536 $3,342,458 $3,805,380 $3,756,442
Revenue Summary $9,316,700 $8,469,129 $9,302,686 $9,929,000
Position Summary 31 31 28 29
Program Name: Water Production & Distribution
Service Level: Provide reliable water service to the citizens of College Station.
Performance Measures: FY 04 FY 04 FY 05 FY 06
Budget Actual Estimate Approved
Effectiveness
- Average customer outage duration in
minutes for the previous 12 months. 20 28 23 25
- Average outage time in hours
experienced per interruption. 2 0.92 1.772 1.5
- Average number of outages experienced
per customer. 0.2 0.16 0.317 0.2
- Compliance with all regulatory requirements. 100% 100% 100% 100%
- Compliance with all water quality
monitoring requirements. 100% 100% 100% 100%
Efficiency
- Maintain O & M cost within +/- 10%
of $0.92 per 1,000 gal. $0.92 $1.01 $0.92 $0.92
- Percent of unaccounted water <10% 11.00% 10.00% < 10%
Output
- Number of new services completed. 1,560 1,217 1,438 1,560
- Number of water meters tested. 1,025 768 971 1,025
Service Level: Provide education and incentives to increase awareness of water and wastewater system,
and reduce overall per capita consumption.
Performance Measures: FY 04 FY 04 FY 05 FY 06
Budget Actual Estimate Approved
Effectiveness
- Annual per person (capita)
water use per day. 148 115 140 145
- Avoided water and wastewater consumption
through water education programs (million gallons) 2.2 1.278 1.0 1.5
Output
- Total number of customers contacted through all
outreach and training programs. 7,000 6,012 6,000 6,000
-Total number of customers trained on water and
wastewater resource issues N/A 800 800
155
Debt Service Requirements
Water Fund
ALL SERIES
FISCAL
YEAR PRINICIPAL INTEREST
FISCAL YEAR
PAYMENT
PRINCIPAL
OUTSTANDING
OCT. 1
FY06 1,388,362 1,212,375 2,600,737 29,372,807
FY07 1,321,710 1,412,704 2,734,414 27,984,445
FY08 1,388,229 1,301,040 2,689,268 26,662,735
FY09 1,455,591 1,234,576 2,690,166 25,274,507
FY10 1,531,441 1,157,216 2,688,657 23,818,916
FY11 1,610,129 1,071,214 2,681,343 22,287,476
FY12 1,695,711 983,725 2,679,436 20,677,346
FY13 1,781,038 896,851 2,677,889 18,981,635
FY14 1,869,046 807,390 2,676,436 17,200,597
FY15 1,956,043 712,631 2,668,674 15,331,551
FY16 2,058,139 612,957 2,671,096 13,375,509
FY17 2,081,817 510,654 2,592,471 11,317,369
FY18 1,968,633 410,754 2,379,387 9,235,553
FY19 1,668,576 321,813 1,990,388 7,266,920
FY20 1,759,818 238,191 1,998,010 5,598,344
FY21 1,858,642 149,985 2,008,627 3,838,525
FY22 909,473 83,326 992,799 1,979,883
FY23 338,481 54,770 393,251 1,070,410
FY24 355,839 40,341 396,180 731,929
FY25 376,090 24,930 401,020 376,090
Water Debt Service
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
FY
0
6
FY
0
7
FY
0
8
FY
0
9
FY
1
0
FY
1
1
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY
1
6
FY
1
7
FY
1
8
FY
1
9
FY
2
0
FY
2
1
FY
2
2
PRINICIPAL INTEREST
156
FY05 FY05 FY06 FY06 % CHANGE IN
FY04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY05 TO FY06
REVENUES
Residential 7,163,615$ 7,719,000$ 7,532,000$ 7,758,000$ 7,758,000$ 0.51%
Commercial Industrial 1,597,879 1,746,900 1,781,000 1,834,000 1,834,000 4.99%
Other Operating 256,450 298,300 220,100 227,000 227,000 (23.90%)
Investment Earnings 102,300 86,900 281,044 290,000 290,000 233.72%
Other Non-Operating 3,472 2,100 20,594 21,000 21,000 900.00%
TOTAL REVENUES 9,123,716$ 9,853,200$ 9,834,738$ 10,130,000$ 10,130,000$ 2.81%
EXPENDITURES AND TRANSFERS
Sewer Treatment 1,112,260$ 2,145,043$ 2,164,626$ 2,260,565$ 2,373,688$ 10.66%
Sewer Collection 2,107,225 1,610,120 1,574,160 1,540,912 1,536,041 (4.60%)
Direct Capital 48,188 125,353 67,342 115,613 162,913 29.96%
Gen/Admin Transfer 863,552 662,303 662,303 773,459 787,607 18.92%
Other 0 0 0 0 0 N/A
TOTAL OPERATING
EXPENDITURES & TRANSFERS 4,131,225$ 4,542,819$ 4,468,431$ 4,690,549$ 4,860,249$ 6.99%
NONOPERATING EXPENDITURES
Economic Development 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 0.00%
Debt Service Transfer 3,571,608 3,615,447 3,615,447 3,672,084 3,672,084 1.57%
Capital Projects 0 2,000,000 2,000,000 2,000,000 2,000,000 0.00%
Other 13,602 109,333 43,333 0 0 (100.00%)
Communication Fund Transfer 0 0 0 0 0 N/A
Contingency 0 60,000 0 60,000 60,000
Return on Investment 939,300 922,800 922,800 982,000 982,000 6.42%
TOTAL NONOPERATING EXPEND.4,544,510$ 6,727,580$ 6,601,580$ 6,734,084$ 6,734,084$ 0.10%
TOTAL EXPENDITURES/TRANSFERS 8,675,735$ 11,270,399$ 11,070,011$ 11,424,633$ 11,594,333$ 2.87%
INCREASE (DECREASE) IN
WORKING CAPITAL 447,981$ (1,417,199)$ (1,235,273)$ (1,294,633)$ (1,464,333)$
GAAP Adjustment (1,886)$
BEGINNING WORKING CAPITAL 4,531,078$ 4,977,173$ 4,977,173$ 3,741,900$ 3,741,900$
ENDING WORKING CAPITAL 4,977,173$ 3,559,974$ 3,741,900$ 2,447,267$ 2,277,567$
City of College Station
Wastewater Fund
Fund Summary
WASTEWATER FUND - SOURCES
Residential
76.6%
Commercial
Industrial
18.1%
Other
Operating
2.2%
Investment
Earnings
2.9%Other Non-
Operating
0.2%
WASTEWATER FUND - USES
Direct Capital
1.4%
Sewer
Treatment
20.5%
Economic
Development
0.2%
Debt Service
Transfer
31.7%
Capital
Projects
17.2%
Gen/Admin
Transfer
6.8%
Sewer
Collection
13.2%
Contingency
0.5%
Return on
Investment
8.5%
157
CITY OF COLLEGE STATION
Wastewater Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY CENTER
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
ACTIVITY FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
TREATMENT 1,112,260$ 2,145,043$ 2,164,626$ 2,260,565$ 2,373,688$ 10.66%
COLLECTION 2,107,225 1,610,120 1,574,160 1,540,912 1,536,041 (4.60%)
DIRECT CAPITAL 48,188 125,353 67,342 115,613 162,913 29.96%
WASTEWATER FUND TOTAL 3,267,673$ 3,880,516$ 3,806,128$ 3,917,090$ 4,072,642$ 4.95%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,587,890$ 2,014,268$ 1,945,955$ 2,049,470$ 2,087,368$ 3.63%
SUPPLIES 431,293 448,250 472,180 451,805 522,380 16.54%
MAINTENANCE 156,443 193,743 186,242 226,870 226,870 17.10%
PURCHASED SERVICES 1,043,859 1,098,902 1,134,409 1,073,332 1,073,111 (2.35%)
DIRECT CAPITAL 48,188 125,353 67,342 115,613 162,913 29.96%
WASTEWATER FUND TOTAL 3,267,673$ 3,880,516$ 3,806,128$ 3,917,090$ 4,072,642$ 4.95%
PERSONNEL SUMMARY BY ACTIVITY CENTER
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
ACTIVITY FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
TREATMENT 0.0 0.0 22.0 22.0 23.0 4.55%
COLLECTION 38.0 38.0 22.0 22.0 22.0 0.00%
WASTEWATER FUND TOTAL 38.0 38.0 44.0 44.0 45.0 2.27%
SERVICE LEVEL ADJUSTMENTS
WASTEWATER O&M
1 WWTP Operator 41,923$
Increase in Polymer Cost 70,000
1 Off-Pavement forklift to replace a tractor 48,500
Savings realized from Water Bobcat/Trackhoe Excavator SLA (4,871)
155,552$
WASTEWATER CAPITAL
Security System for the USC Complex 30,370$
185,922$
158
WASTEWATER FUND
WASTEWATER OPERATIONS
Description & Budget Explanation:
The Wastewater Operations Division is responsible for the collection and treatment of wastewater in
the City.
FY04 FY 04 FY 05 FY 06
Budget Actual Estimate Approved
Budget Summary $3,538,291 $3,267,673 $3,806,128 $4,072,642
Revenue Summary $9,477,800 $9,123,716 $9,834,738 $10,130,000
Position Summary 38 38 44 45
Program Name: Wastewater Collection & Treatment
Service Level: Provide reliable wastewater service to the citizens of College Station.
Performance Measures: FY04 FY 04 FY 05 FY 06
Budget Actual Estimate Approved
Effectiveness
- Average customer stoppage duration in
minutes. 65 68 83 75
- Average number of stoppages experienced
per customer. 0.01 0.003 0.0059 0.01
- Compliance with all Regulatory requirements. 100% 100% 100% 100%
- Compliance with all water quality
monitoring requirements. 100% 100% 100% 100%
- Compliance with all permit reporting requirements 100% 100% 100% 100%
Efficiency
- Maintain O & M cost
(within +/- 10% of $1.38 /1,000 gal.) $1.38 $1.30 $1.38 $1.38
Output
- Number of new services completed. 1,540 890 1,012 1,540
159
Debt Service Requirements
Wastewater
ALL SERIES
FISCAL
YEAR PRINCIPAL INTEREST
FISCAL YEAR
PAYMENT
PRINCIPAL
OUTSTANDING
OCT. 1
FY06 2,095,018 1,577,065 3,672,084 34,195,400
FY07 2,056,261 1,484,005 3,540,266 32,100,382
FY08 2,110,321 1,395,282 3,505,603 30,044,121
FY09 2,163,769 1,304,724 3,468,493 27,933,800
FY10 2,226,935 1,203,787 3,430,722 25,770,031
FY11 2,288,556 1,094,152 3,382,709 23,543,096
FY12 2,360,927 982,829 3,343,756 21,254,540
FY13 2,435,660 871,340 3,307,000 18,893,612
FY14 2,358,105 759,419 3,117,523 16,457,952
FY15 1,979,604 654,569 2,634,174 14,099,848
FY16 2,082,254 553,439 2,635,694 12,120,243
FY17 2,132,716 447,683 2,580,399 10,037,989
FY18 1,902,789 346,113 2,248,902 7,905,273
FY 19 1,462,529 261,848 1,724,377 6,002,484
FY 20 1,540,969 187,094 1,728,064 4,539,955
FY 21 1,623,471 108,313 1,731,785 2,998,986
FY 22 770,010 48,738 818,748 1,375,515
FY 23 295,872 22,509 318,380 605,505
FY 24 309,633 7,741 317,374 309,633
WasteWater Debt Service
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
FY
0
6
FY
0
7
FY
0
8
FY
0
9
FY
1
0
FY
1
1
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY
1
6
FY
1
7
FY
1
8
FY
1
9
FY
2
0
FY
2
1
FY
2
2
PRINCIPAL INTEREST
160
SANITATION FUND
The Sanitation Fund is an enterprise fund
that accounts for the activities of collecting
and disposing of residential and
commercial refuse in the City. This
service includes once a week residential
collection, once a week bulky item pickup,
once a week brush/yard clippings pick up,
and once per week recycling pick up. The
recycling program and Clean Green
activities are designed to help reduce the
amount of solid waste deposited into the
landfill. The Sanitation Fund also funds
the street sweeping operations of the City.
This fund is prepared on the modified
accrual basis where cash transactions are
included in the budget presentation in lieu
of non cash transactions such as
depreciation. The focus is on the net
change in working capital.
Revenues for the Sanitation Fund are
budgeted at $5,705,140 in FY 06. This is
an increase of 10.14% over the FY 05
revised budget. The increase in revenues
includes an 8% rate increase in residential
collection and a 7% increase in
commercial collection.
Operating expenditures for FY06 are
expected to increase by 4.76% from the
FY 05 revised budget and are proposed to
be $5,289,058. The proposed expenditures
include two Service Level Adjustments
(SLAs) for $79,940. The first SLA is for
$70,000 to cover the cost of an increase in
the contract with Texas Commercial
Waste, the contractor that provides the
City’s curbside recycling program. The
second SLA is for $9,940 for a roll-off
trash compactor for the Northgate area.
Historically, the Sanitation fund has
provided funding for Keep Brazos
Beautiful, an outside agency dedicated to
beautification and litter abatement. Keep
Brazos Beautiful was approved for funding
in the amount of $45,000 in FY06. This
includes $20,000 for beautification grants,
and $25,000 for the operating budget of
Keep Brazos Beautiful.
161
CITY OF COLLEGE STATION
SANITATION FUND
SUMMARY
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
REVENUES
Residential 2,960,600$ 3,194,700$ 3,237,738$ 3,300,000$ 3,564,000$ 11.56%
Commercial/Industrial 1,784,369 1,877,400 1,809,264 1,902,000 2,035,140 8.40%
Other Operating 89,236 76,900 77,000 75,000 75,000 (2.47%)
Investment Earnings 21,793 27,100 27,100 28,000 28,000 3.32%
Other Non Operating 8,839 3,600 3,600 3,000 3,000 (16.67%)
TOTAL REVENUES 4,864,837$ 5,179,700$ 5,154,702$ 5,308,000$ 5,705,140$ 10.14%
EXPENDITURES AND TRANSFERS
Residential 2,272,174$ 2,668,526$ 2,617,983$ 2,587,047$ 2,657,047$ (0.43%)
Commercial 1,865,044 1,773,639 1,922,494 1,983,022 1,992,962 12.37%
General & Admin Transfers 447,833 511,513 511,513 533,901 554,049 8.32%
Outside Agency Funding 21,500 45,000 45,000 45,000 45,000 0.00%
Contingency 0 50,000 0 40,000 40,000 (20.00%)
TOTAL OPERATING
EXPEND. AND TRANSFERS 4,606,550$ 5,048,678$ 5,096,990$ 5,232,349$ 5,289,058$ 4.76%
NONOPERATING EXPENDITURES
Economic Development 12,500$ 12,500$ 12,500$ 12,500$ 12,500$ 0.00%
Other Non Operating 34,403 66,000 0 0 0 (100.00%)
Return on Investment 331,855 349,700 349,700 369,000 369,000 5.52%
TOTAL NONOPERATING
EXPENDITURES 378,758$ 428,200$ 362,200$ 381,500$ 381,500$ (10.91%)
TOTAL OPERATING AND
NONOPERATING EXP & TRANSFERS 4,985,308$ 5,476,878$ 5,459,190$ 5,613,849$ 5,670,558$ 3.54%
INCREASE (DECREASE) IN
WORKING CAPITAL (120,471)$ (297,178)$ (304,488)$ (305,849)$ 34,582$
GAAP Adjustment (64,007)$
BEGINNING WORKING CAPITAL 1,305,171$ 1,120,693$ 1,120,693$ 816,205$ 816,205$
ENDING WORKING CAPITAL 1,120,693$ 823,515$ 816,205$ 510,356$ 850,787$
SANITATION FUND - SOURCES
Residential
62.5%
Commercial/Industrial
35.7%
Other Operating
1.3%
Investment Earnings
0.5%
Other Non Operating
0.1%
SANITATION FUND - USES
Residential
46.9%
Commercial
35.1%
General & Admin
Transfers
9.8%
Return on
Investment
6.5%
Economic
Development
0.2%
Contingency
0.7%
Outside Agency
Funding
0.8%
162
CITY OF COLLEGE STATION
Sanitation Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
ACTIVITY FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
RESIDENTIAL COLLECTION 2,272,174$ 2,668,526$ 2,617,983$ 2,587,047$ 2,657,047$ (0.43%)
COMMERCIAL COLLECTION 1,865,044 1,773,639 1,922,494 1,983,022 1,992,962 12.37%
DIVISION TOTAL 4,137,218$ 4,442,165$ 4,540,477$ 4,570,069$ 4,650,009$ 4.68%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,443,489$ 1,530,525$ 1,561,705$ 1,579,564$ $1,579,564 3.20%
SUPPLIES 200,584 248,310 248,266 268,570 268,570 8.16%
MAINTENANCE 435,720 536,460 536,460 560,990 560,990 4.57%
PURCHASED SERVICES 2,033,925 1,946,970 2,191,046 2,160,945 2,238,385 14.97%
CAPITAL OUTLAY 23,500 179,900 3,000 0 2,500 (98.61%)
DIVISION TOTAL 4,137,218$ 4,442,165$ 4,540,477$ 4,570,069$ 4,650,009$ 4.68%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
ACTIVITY FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
RESIDENTIAL COLLECTION 25.5 25.5 25.5 25.5 25.5 0.00%
COMMERCIAL COLLECTION 11.0 11.0 11.0 11.0 11.0 0.00%
DIVISION TOTAL 36.5 36.5 36.5 36.5 36.5 0.00%
SERVICE LEVEL ADJUSTMENTS
RESIDENTIAL Curbside Recycling contractual increase 70,000$
COMMERCIAL Roll-off Trash Compactor 9,940
SANITATION TOTAL 79,940$
163
PUBLIC WORKS
SANITATION
Description & Budget Explanation:
The Sanitation Division is responsible for the collection of all municipal refuse, recycling and
commercial refuse.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $3,764,983 $4,137,218 $4,540,477 $4,650,009
Revenue Summary $4,691,400 $4,864,837 $5,154,702 $5,705,140
Position Summary 36.5 36.5 36.5 36.5
Program Name: Residential Collection
Service Level: Provide residential solid waste collection to College Station citizens.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of missed collection reports per week 0.15% 0.16% 1.00% 1.00%
Efficiency
- No. of labor hours per ton of household
garbage 1.49 1.27 1.7 1.7
- No. of labor hours per ton of bulky waste 3.88 3.81 4.9 4.9
- No. of labor hours per ton of Clean Green 3.96 3.53 6.5 6.5
- Cost per ton of household garbage $72.12 $67.00 $80.00 $80.00
- Cost per ton of bulky waste $187.37 $200.66 $240.00 $240.00
- Cost per ton of Clean Green $191.31 $185.64 $320.00 $320.00
- Residential monthly rate $11.70 $11.70 $12.30 $12.30
Output
- No. of household tons collected 10,846 12,731 12,750 13,515
- No. of bulky tons collected 4,571 4,655 5,000 5,300
- No. of Clean Green tons collected 2,640 2,967 3,000 3,180
164
Program Name: Residential Recycling
Service Level: Provide residential recycling collection to College Station citizens.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of missed collection reports per week N/A N/A 1.00% 1.00%
- Percent of Residential Municipal Solid Waste
(MSW) diverted annually 22.75% 23.40% 22.00% 22.00%
- Lbs. Collected per household 11.1 12.4 15 15
Efficiency
- Cost per ton, recycling $250.41 $208.48 $220.00 $220.00
- Revenue per ton, recycling $37.36 $50.19 $40.00 $40.00
- Net cost per ton, recycling (cost-revenues-
avoided disposal costs) $190 $135 $180 $180
Output
- No. of tons collected, recycling 826 1,082 1,100 1,155
- Avoided landfill costs $19,411 $25,427 $25,000 $26,250
Program Name: Commercial Collection
Service Level: Provide sanitation to College Station businesses and apartments.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Percent of missed collection reports 0.035% 0.340% 1.000% 1.000%
Efficiency
- Labor-hours per ton 0.78 0.74 1.00 1.00
- Cost per ton $37.85 $38.99 $40.00 $40.00
Output
- No. of tons collected 33,402 35,355 36,000 38,160
165
City of College Station
Parking Enterprise
Fund Summary
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
REVENUES
Parking Fees 480,372$ 448,300$ 416,900$ 425,200$ 425,200$ (5.15%)
Parking Fines 79,630 85,700 64,000 65,300 65,300 (23.80%)
Investment Earnings 20,007 21,800 22,260 22,700 22,700 4.13%
Other 43,462 - 7,200 7,300 7,300 N/A
TOTAL REVENUES 623,471$ 555,800$ 510,360$ 520,500$ 520,500$ (6.35%)
EXPENDITURES
Parking Operations 363,287$ 463,922$ 336,881$ 467,061$ 467,061$ 0.68%
General/Admin Transfers 21,898 22,578 22,578 25,109 25,109 11.21%
Capital Outlay 511,100 150,000 150,000 - 47,000 (68.67%)
Transfers/Debt Service - 200,095 200,095 - - (100.00%)
TOTAL EXPENDITURES 896,285$ 836,595$ 709,554$ 492,170$ 539,170$ (35.55%)
INCREASE (DECREASE)
IN WORKING CAPITAL (272,814)$ (280,795)$ (199,194)$ 28,330$ (18,670)$
GAAP ADJUSTMENT (40,346)$
BEGINNING WORKING CAPITAL 1,106,149$ 792,989$ 792,989$ 593,795$ 593,795$
ENDING WORKING CAPITAL 792,989$ 512,194$ 593,795$ 622,125$ 575,125$
PARKING ENTERPRISE FUND - SOURCES
Investment
Earnings
4%
Parking Fines
13%
Other
1%
Parking Fees
82%
PARKING ENTERPRISE FUND - USES
Parking
Operations
95%
General/Admin
Transfers
5%
The Parking Enterprise Fund accounts for revenues
and expenditures from the City’s parking facilities.
These revenues come from the Patricia Street parking
lot, the College Main Parking Garage, and metered
street parking in the Northgate area.
This fund is prepared on the modified accrual basis
where cash transactions are included in the budget
presentation in lieu of non-cash transactions, such as
depreciation. The focus is on the net change in
working capital.
Revenues from all parking facilities are estimated to
be $425,200; parking fines are projected to be
$65,300. Total estimated revenues in FY06 are
$520,500.
Expenditures related to parking operations are
forecast to be $467,061. There is one SLA totaling
$47,000 for the installation of a neon parking sign at
the Parking Garage. Total expenditures in the
Parking Enterprise Fund are approved at $539,170.
166
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
PARKING 363,287$ 463,922$ 366,881$ 467,061$ 514,061$ 10.81%
DIVISION TOTAL 363,287$ 463,922$ 366,881$ 467,061$ 514,061$ 10.81%
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 161,181$ 266,958$ 201,821$ 258,767$ 258,767$ (3.07%)
SUPPLIES 28,819 18,917 20,030 20,509 20,509 8.42%
MAINTENANCE 74,773 17,835 20,948 20,079 22,079 23.80%
PURCHASED SERVICES 98,513 160,212 124,082 167,706 167,706 4.68%
GENERAL CAPITAL 0 0 0 0 45,000
DIVISION TOTAL 363,287$ 463,922$ 366,881$ 467,061$ 514,061$ 10.81%
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
PARKING 8.0 8.0 9.0 9.0 9.0 0.00%
DIVISION TOTAL 8.0 8.0 9.0 9.0 9.0 12.50%
Service Level Adjustment
Neon Parking Sign $47,000
Parking Enterprise Total $47,000
City of College Station
Parking Enterprise Operations & Maintenance
Summary
EXPENDITURES
EXPENDITURES BY CLASSIFICATION
PERSONNEL SUMMARY
167
HEART OF THE RESEARCH VALLEY
Brazos Valley Solid Waste Management Agency Fund
The Brazos Valley Solid Waste Management Agency
(BVSWMA) is a joint action agency owned by the
Cities of College Station and Bryan. The agency is
responsible for providing solid waste disposal services
within all appropriate guidelines and regulations. This
joint agency has resulted in cost savings and increased
efficiencies due to the deletion of duplicated services,
planning and staffing and the economies of scale
offered by a larger operation.
This fund is prepared on the modified accrual basis
where cash transactions are included in the budget
presentation in lieu of non-cash transactions such as
depreciation. The focus is on the net change in
working capital.
Budgeted expenditures for Landfill Operations are
$2,858,237, which reflects a 2.98% decrease from
the FY05 revised budget. This decrease is due
primarily to the transfer of capital expenses out of the
operations and maintenance portion of the budget.
The budgeted expenditures include three service
level adjustments (SLAs) in the amount of $83,370.
The approved SLAs are $51,000 for a wireless
camera surveillance system, $15,900 for a diesel
engine heavy-duty utility vehicle, and $16,470 to
upgrade a gas pick-up truck to a diesel SUV.
$333,000 is also included in BVSWMA’s budget for
the Brazos Valley Council of Government’s regional
park initiative.
The Administration budget is projected to be
$363,730, which represents a 14.96% increase in
expenditures from the FY05 revised budget. Non-
departmental expenses included in the Approved
FY06 Budget are estimated at $363,149, which
represents a 26.58% decrease from the FY05 revised
budget.
168
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
2006
PROPOSED
BUDGET FY 04 FY 05 FY 05
AMOUNT ACTUAL ADJ. BUDGET ESTIMATE
REVENUES
LANDFILL CHARGES 4,770,115$ 4,780,000$ 4,997,000$
INTEREST 267,351 250,000 286,000
OTHER 16,087 940 16,000
TOTAL REVENUES 5,053,553$ 5,030,940$ 5,299,000$
EXPENDITURES AND TRANSFERS
LANDFILL OPERATIONS 2,754,838$ 2,946,089$ 3,014,522$
ADMINISTRATION 422,279 316,407 308,944
EXPEND & TRANSFERS SUBTOTAL 3,177,117$ 3,262,496$ 3,323,466$
BVSWMA CIP
BV0403 - RPR Gas Recovery and final cover 8,000,000$ 0 0 4,000,000
BV0402 - RPR Fill Sector 18 835,500$ 194,586 0 640,914
BV0501 - RPR Fill Sector 19 1,665,500$ 0 1,665,500 832,750
BV0404 - RPR Gas Collection System 109,900$ 10,700 31,400 810
BV0503 - HWY 30 land purchase 2,608,500$ 208,599 641,000 1,882,880
BV0502 - HWY 30 Permit Application/Legal Fees 789,000$ 0 183,000 365,000
BV0602 - HWY 30 Buildings & Infrastructure 3,076,075$ 0 0 0
BV0601 - HWY 30 Access 2,259,000$ 0 0 0
BV0504 - Soil Deficit Management 1,050,000$ 0 1,057,200 1,050,000
TBD - HWY 30 Cell Construction 13,847,000$ 0 0 0
BV0603 - Design Services 2,300,000$ 0 0 500,000
Closed Projects -$ 222,150
636,036$ 3,578,100$ 9,272,354$
DEPARTMENTAL - NON-OPERATING
CONTRIBUTIONS 20,000$ 20,000$ 20,000$
OTHER 85,062 333,000 333,000
DEPT. NON-OPERATING SUBTOTAL 105,062$ 353,000$ 353,000$
NON-DEPARTMENTAL
PRINCIPAL PAYMENTS 0$ 0$ 0$
INTEREST PAYMENTS 0 0 0
GENERAL & ADMIN. TRANSFERS 388,264 409,934 409,934
CAPITAL OUTLAY 0 0 0
CONTINGENCY 0 84,687 84,687
MISCELLANEOUS 0 0 0
OTHER 883 0 0
NON-DEPARTMENTAL SUBTOTAL 389,147$ 494,621$ 494,621$
TOTAL OPERATING EXPENDITURES
AND TRANSFERS 4,307,362$ 7,688,217$ 13,443,441$
INCREASE (DECREASE) IN WORKING
CAPITAL FROM OPERATIONS 746,192$ (2,657,277)$ (8,144,441)$
BEGINNING WORKING CAPITAL 11,570,284$ 12,254,102$ 12,254,102$
GAAP ADJUSTMENT (62,374)$
ENDING WORKING CAPITAL 12,254,102$ 9,596,825$ 4,109,661$
169
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
FY 06
FY 06 APPROVED FY 07 FY 08 FY 09 FY 10 FY 11
BASE BUDGET PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
5,147,000$ 5,147,000$ 5,300,000$ 5,450,000$ 5,610,000$ 5,770,000$ 5,940,000$
77,000 77,000 122,000 126,000 72,000 0 0
0 0 0 0 0 0 0
5,224,000$ 5,224,000$ 5,422,000$ 5,576,000$ 5,682,000$ 5,770,000$ 5,940,000$
2,774,867$ 2,858,237$ 2,843,430$ 2,910,000$ 2,970,000$ 3,030,000$ 3,100,000$
363,730 363,730 380,000 390,000 400,000 410,000 420,000
3,138,597$ 3,221,967$ 3,223,430$ 3,300,000$ 3,370,000$ 3,440,000$ 3,520,000$
0 0 0 0 0 4,000,000 0
0 0 0 0 0 0 0
832,750 832,750 0 0 0 0 0
32,796 32,796 32,796 32,798 0 0 0
0 0 0 0 0 0 0
255,000 255,000 50,000 59,000 60,000 0 0
0 0 0 657,225 1,790,500 175,000 0
0 0 0 1,116,162 844,644 0 0
0 0 0 0 0 0 0
0 0 0 288,420 2,230,510 2,230,510 2,086,300
600,000 600,000 600,000 300,000 200,000 0 50,000
1,720,546$ 1,720,546$ 682,796$ 2,453,605$ 5,125,654$ 6,405,510$ 2,136,300$
20,000$ 47,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
333,000 333,000 334,000 0 0 0 0
353,000$ 380,000$ 354,000$ 20,000$ 20,000$ 20,000$ 20,000$
0$ 0$ 0$ 0$ 0$ 0$ 0$
0 0 0 0 0 0 0
278,149 278,149 300,000 310,000 320,000 320,000 330,000
0 0 0 0 0 0 0
85,000 85,000 85,000 85,000 85,000 85,000 85,000
0 0 0 0 0 0 0
0 0 0 0 0 0 0
363,149$ 363,149$ 385,000$ 395,000$ 405,000$ 405,000$ 415,000$
5,575,292$ 5,685,662$ 4,645,226$ 6,168,605$ 8,920,654$ 10,270,510$ 6,091,300$
(351,292)$ (461,662)$ 776,774$ (592,605)$ (3,238,654)$ (4,500,510)$ (151,300)$
4,109,661$ 4,109,661$ 3,647,999$ 4,424,773$ 3,832,168$ 593,514$ (3,906,996)$
3,758,369$ 3,647,999$ 4,424,773$ 3,832,168$ 593,514$ (3,906,996)$ (4,058,296)$
170
CITY OF COLLEGE STATION
Brazos Valley Solid Waste Management Agency
Operations & Maintenance Summary
EXPENDITURE BY DEPARTMENT
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
LANDFILL OPERATIONS 2,754,838$ 2,946,089$ 3,014,522$ 2,774,867$ 2,858,237$ (2.98%)
ADMINISTRATION 422,279 316,407 308,944 363,730 363,730 14.96%
DEPARTMENT TOTAL 3,177,117$ 3,262,496$ 3,323,466$ 3,138,597$ 3,221,967$ (1.24%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,169,020$ 1,379,421$ 1,249,064$ 1,455,049$ 1,455,049$ 5.48%
SUPPLIES 330,972 436,660 440,150 459,605 462,805 5.99%
MAINTENANCE 209,607 226,210 220,583 223,660 224,160 (0.91%)
PURCHASED SERVICES 1,095,708 1,044,085 1,300,287 1,000,283 1,004,383 (3.80%)
GENERAL CAPITAL 272,140 176,120 113,382 0 75,570 (57.09%)
99,670 0 0
DEPARTMENT TOTAL 3,177,117$ 3,262,496$ 3,323,466$ 3,138,597$ 3,221,967$ (1.24%)
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
LANDFILL OPERATIONS 22.5 22.5 24.5 24.5 24.5 8.89%
ADMINISTRATION 3.0 3.0 3.0 3.0 3.0 0.00%
DEPARTMENT TOTAL 25.5 25.5 27.5 27.5 27.5 0.00%
SERVICE LEVEL ADJUSTMENTS
LANDFILL OPERATIONS
Wireless Camera Surveillance 51,000
Diesel Engine Heavy Duty Utility Vehicle 15,900
Upgrade Gas Truck to Diesel SUV 16,470
BVSWMA Total 83,370$
171
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
OPERATIONS
Description & Budget Explanation:
The Brazos Valley Solid Waste Management Agency is responsible for the operation of the Rock Prairie
Road Landfill, a regional landfill serving the Cities of College Station and Bryan, Texas A&M University
and the 19 surrounding counties.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $4,675,221 $3,177,117 $3,323,466 $3,221,967
Revenue Summary $5,572,034 $5,053,553 $5,299,000 $5,224,000
Position Summary 25.5 25.5 27.5 27.5
Program Name: Operations
Service Level:Provide Landfill disposal services to the Cities of College Station and Bryan,
Texas A&M University and the surrounding counties.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- In compliance with TCEQ regulations. YES YES YES YES
Efficiency
- No. of labor hours per ton of waste received at the 0.138 0.18 0.18 0.19
landfill for disposal.
- Cost per ton of waste received at the landfill $14.39 $11.86 $11.00 $12.00
for disposal.
Output
- No. of tons diverted from landfill disposal to be 7,376 15,979 20,000 20,000
reused or recycled.
(i.e.. Clean concrete, white goods, clean soil)
- Landfill Density survey results (lbs. per CY) 1,202 1,101 1,250 1,300
172
Utilities
Capital Projects Budget
The City of College Station develops and adopts a five
year Capital Improvement Projects List. The list is
updated annually and is presented for City Council
review as a part of the annual budget process. The list
consolidates all anticipated capital needs for which
funding authorization exists. The list is divided into
several sections depending on the services provided and
the funding source.
Revenue bonds are authorized to be issued any time
there is a need for financing capital construction or
acquisition and where the asset will reside in one or
more of the City's enterprise funds. The City's enterprise
funds include Electric, Water, Wastewater and Solid
Waste Collection. Generally, revenue bonds do not
require voter approval. The bonds are repaid from
revenues generated by the utilities.
Revenue bonds in the amount of $6,000,000 are
projected to be issued for the water capital improvement
projects and revenue bonds in the amount of $3,000,000
are projected to be issued for wastewater capital
improvement projects in FY06.
Among the decisions and proposals that accompany
capital project recommendations is an analysis of
potential ongoing costs and any potential impact on
utility rates that a project may have.
UTILITY CAPITAL PROJECTS
Electric Capital Projects
$14,227,272 is the budgeted expenditure amount for
electric capital projects in FY06. As the electric capital
projects are considered competitive matter, details of
these projects cannot be outlined in this summary, but
will be provided to the City Council.
Water Capital Projects
In FY06, $13,515,161 is the approved expenditure for
water capital projects. Included is $1,900,000 for the
construction of three shallow wells that will allow our
water production to meet projected peak demand
capacity. Funds have been projected for the three
additional shallow wells to be constructed over the next
two fiscal years. The shallow wells will sustain
production levels until a deep well can be constructed.
Other significant production projects include the
replacement of the chlorine disinfection system at the
Dowling Road Pump Station. It is estimated that
$2,452,000 will be spent over the next two fiscal years
for this project. In addition it is projected that
$1,211,000 will be spent on water plant security
upgrades in FY06 and FY07.
Significant distribution projects include $540,000
projected for FY06 for the Wellborn Road Widening
project. The total cost of this project is anticipated to be
$2,740,000, but it is expected that the City will be
partially reimbursed by TxDOT for the cost of this
project upon completion. $2,302,000 is projected to be
spent in FY06 for the extension of water service into
areas annexed in recent years. These extensions include
Rock Prairie/Bird Pond, Arrington Road, Barron Road
and Lick Creek/Rock Prairie.
Rehabilitation projects budgeted for in FY06 include
$100,000 for the replacement of the Barron Road water
line and meters in conjunction with the upgrade of
Barron Road to a minor arterial. $267,554 is budgeted
for FY06 for the relocation of water lines along Texas
Avenue as a result of the TxDOT widening project.
Additionally, $3,119,095 is projected in FY06 and FY07
for Southside rehabilitation projects.
The Approved FY06 Budget includes $1,000,000 in
current revenues that will be transferred from operations
to fund water capital projects. Additionally, a debt issue
of $6,000,000 is projected for issuance in FY06 for
water capital projects.
Wastewater Capital Projects
The FY06 Approved Budget includes $7,454,628 in
expenditures for numerous wastewater capital projects.
Collection projects include $468,000 for phase I of the
Northeast Trunk Expansion. This project will replace
the sewer line at Highway 6 near the FM 60 interchange
and will have a total cost of $715,500. Funds are also
projected in FY06 for the Lick Creek Parallel Trunk
Line. $250,000 is projected to be spent in FY06 for this
project. An additional $1,000,000 is projected for FY07
and $1,750,000 for FY08. $566,000 is budgeted in FY06
for recently annexed areas.
$500,000 is projected in FY06 for the completion of the
replacement of the Carters Creek Screw Lift System.
Consistent with the Water capital projects, significant
funds are projected for Southside sewer upgrades in
FY06 and in future years.
Treatment and disposal projects include a budgeted
$550,000 in FY06 and FY07 for odor control
improvements at the Carters Creek Treatment Plant.
$550,000 is also projected over the next two fiscal years
for UV treatment improvements at the plant. It is
estimated that $652,000 will be spent in FY06 for sludge
processing improvements and an additional $50,000 is
173
budgeted in FY06 for sludge facility improvements.
Other anticipated improvements include the replacement
of the SCADA system and the construction of a
dedicated maintenance building.
A total of $2,000,000 in current revenues from
operations is budgeted to be used to fund wastewater
capital projects. Additionally, a debt issue of $3,000,000
is projected for issuance in FY06 for wastewater capital
projects.
Drainage Capital Projects
The approved FY06 drainage capital projects budget
includes a projected $4,600,613 for improvements to the
City’s drainage system. Significant projects include a
projected $1,959,898 for improvements to the Bee Creek
main channel. Consistent with the other capital funds,
$945,000 is budgeted to be spent in FY06 and in FY07
for Southside drainage improvements. Funds are also
included for drainage improvements on Wolf Pen Creek.
Additionally, $210,000 is budgeted for a drainage
detention project on University Drive.
ADDITIONAL O&M COSTS
The City of College Station strives to provide superior
electric, water, and wastewater services to its citizens.
Part of this effort includes investment in the capital that
makes up the infrastructure. These investments take
place in the form of capital improvement projects. Some
of these improvements require additional operating and
maintenance costs. These costs are identified and
ultimately become part of the cost of providing these
utility services. A more detailed sheet at the end of this
section reflects the projected operations and maintenance
associated with the Utilities capital projects.
174
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2009-2010
APPROVED
ACTUAL APPROPRIATIONS TOTAL ESTIMATE
FY 03-04 FY 04-05 FY 04-05
7,777,165$ 9,855,413$ 9,855,413$
SUBTOTAL ADDITIONAL RESOURCES 5,538,727$ 4,040,491$ 4,145,000$
TOTAL RESOURCES AVAILABLE 13,315,892$ 13,895,904$ 14,000,413$
TOTAL EXPENDITURES 3,654,791$ 10,118,977$ 9,459,334$
GAAP ADJUSTMENT 194,312$
ENDING FUND BALANCE:9,855,413$ 3,776,927$ 4,541,079$
175
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2009-2010
APPROVED
BUDGET FY 05-06 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATION FY 05-06 FY 06-07 FY 07-08 FY08-09 FY09-10
4,541,079$ 4,541,079$ 824,177$ 946,177$ 544,177$ 976,577$
10,510,370$ 10,510,370$ 9,942,000$ 9,139,000$ 8,814,400$ 8,814,300$
15,051,449$ 15,051,449$ 10,766,177$ 10,085,177$ 9,358,577$ 9,790,877$
14,227,272$ 14,227,272$ 9,820,000$ 9,541,000$ 8,382,000$ 9,261,000$
824,177$ 824,177$ 946,177$ 544,177$ 976,577$ 529,877$
176
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
REVISED
PROJECT REVISED
PROJECT WORK REQUEST BUDGET ACTUAL FY 04-05 BUDGET
NUMBER NUMBER AMOUNT FY 03-04 APPROPRIATIONS
BEGINNING FUND BALANCE:6,917,440$ 4,834,698$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS 0$ 4,600,000$
INTEREST ON INVESTMENTS 229,050 225,000
INTRAGOVERNMENTAL TRANSFERS 5,400,000 6,000,000
OTHER 0 0
SUBTOTAL ADDITIONAL RESOURCES 5,629,050$ 10,825,000$
TOTAL RESOURCES AVAILABLE 12,546,490$ 15,659,698$
PRODUCTION PROJECTS
SOURCE AND SUPPLY PLANT - WSWOC
WELL #6 AND LINE WT0004 WF0352591 2,871,875 181,170$ 0$
WELL #7 WT0106 WF0353607 4,193,238 57,953 470,000
WELL #7 COLLECTION LINE WT0203 WF0353621 2,636,877 60,148 788,650
PARALLEL WELLFIELD COLL LINE PH I - WF0352553 4,260,192 285 0
PARALLEL WATER TRANSMISSION WT0005 WF0350259 7,740,293 3,195,389 0
WATER TRANSMISSION-SH21 - VILLA MARIA WT0116 WF0352317 7,906,863 291,345 790,000
LAND ACQUISITION - WELLS WT0206 WF0377324 2,200,474 474 0
WATER RESOURCES - MINOR AQUIFERS - WF0652289 2,050,000 0 0
WATER RESOURCES - APPURTENANCES - TBD 4,150,000 0 0
WATER PUMPING AND TREATMENT PLANT - WPWOC
COOLING TOWERS EXPANSION - TBD 1,829,000 0 0
DOWLING ROAD 10MG GST WT0117 WF0353631 7,452,238 137,617 1,143,000
DOWLING ROAD PUMP/CHEMICAL SYSTEM - WF0499740 3,207,397 155,397 1,252,000
WELLS 4 & 5 PUMP REPLACEMENTS - WF0539245 155,674 674 0
EMERGENCY ELECTRIC POWER - WF0499606 1,579,411 62,711 238,000
SANDY POINT CHEMICAL SYS REPLACEMENT - TBD 1,698,964 0 0
SANDY POINT PUMP STATION & WELLFIELD EROSION - WF0461924 279,461 7,961 0
WATER GENERAL PLANT - WGWOC
SCADA REPLACEMENT - TBD 70,500 0 0
WATER PLANT SECURITY - WF0466439 1,420,032 59,032 0
SPPS FIBER OPTIC LINE - TBD 500,000 0 0
SUBTOTAL 4,210,156$ 4,681,650$
DISTRIBUTION PROJECTS
TRANSMISSION AND DISTRIBUTION PLANT - WTWOC
OVERSIZED LINES PARTICIPATION & PLANNING - WF0592456 ANNUAL 200,000$
QUALITY INN PONDEROSA OP - WF0592456/001 30,067 0 0
CENTRAL PARK LANE EXTENSION OP - WF0592456/002 3,674 0 0
COTTON DARTMOUTH EXTENSION OP - WF0592456/003 6,175 0 0
DOVE CROSSING SUBDIVISION, PH I OP - WF0592456/004 14,336 0 0
SHENANDOAH PH 9 WF0472465 16,143 16,143 0
WESTFIELD VILLAGE PH 6 WF0472458 8,325 8,325 0
SHENANDOAH PH 8A WF0477949 8,957 8,957 0
SHENANDOAH PH 12 & 13 WF0579115 7,532 7,532 0
VICTORIA WATER OP - WF0537425 100,000 0 0
BARRON ROAD WATER OP - WF0356035 153,518 45,272 0
WESTSIDE WATER SERVICES WT9703 WF0353641 2,372,508 1,525,992 0
FM 60 WIDENING RELOCATION - TBD 535,000 0 0
177
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
TOTAL PROPOSED
ESTIMATE FY 05-06 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 04-05 APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
4,834,698$ 6,991,201$ 6,991,201$ 550,040$ 400,288$ 314,786$ 498,786$ 291,922$
4,600,000$ 6,000,000$ 6,000,000$ 12,250,000$ 5,400,000$ 500,000$ 6,000,000$ 8,000,000$
225,000 74,000 74,000 12,000 12,000 13,000 12,000 10,000
6,000,000 1,000,000 1,000,000 2,500,000 1,000,000 1,000,000 0 0
0 0 0 75,000 0 2,055,000 100,000 0
10,825,000$ 7,074,000$ 7,074,000$ 14,837,000$ 6,412,000$ 3,568,000$ 6,112,000$ 8,010,000$
15,659,698$ 14,065,201$ 14,065,201$ 15,387,040$ 6,812,288$ 3,882,786$ 6,610,786$ 8,301,922$
0$ 0$ 0$ 0$ 0$ 0$ 0$ 0$
33,150 262,238 1,500,000 750,000 0 0 0 0
5,565 0 0000 00
0 0 0 0 0 0 0 0
0 00000 00
760,000 0 0 3,192,002 3,192,002 0 0 0
0 0 0 0 0 600,000 600,000 1,000,000
150,000 1,900,000 1,900,000 0 0 0 0 0
0 1,150,000 1,150,000 3,000,000 0 0 0 0
0 00000 00
210,000 0 0 0 0 847,000 3,152,000 2,962,000
600,000 945,397 1,652,000 800,000 0 0 0 0
155,000 0 0 0 0 0 0 0
642,000 178,711 242,000 0 290,000 0 342,700 0
0 00000259,164 1,439,800
125,000 145,000 145,000 0 0 0 0 0
0 15,000 15,000 53,000 2,500 0 0 0
150,000 615,032 711,000 500,000 0 0 0 0
0 500,000 500,000 0 0 0 0 0
2,830,715$ 5,711,378$ 7,815,000$ 8,295,002$ 3,484,502$ 1,447,000$ 4,353,864$ 5,401,800$
145,748$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$
30,067 0 0 0 0 0 0 0
3,674 0 0000 00
6,175 0 0000 00
14,336 0 0000 00
0 00000 00
0 00000 00
0 00000 00
0 00000 00
100,000 0 0000 00
70,000 0 0000 00
66 00000 00
0 0 0 0 0 50,000 40,000 445,000
178
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
REVISED
PROJECT REVISED
PROJECT WORK REQUEST BUDGET ACTUAL FY 04-05 BUDGET
NUMBER NUMBER AMOUNT FY 03-04 APPROPRIATIONS
HWY 6 WATER IMPACT FEE WT9905 WF0607933 356,474 0 212,000
PARK PLACE ELEVATED STORAGE TANK WT0012 WF0353817 3,718,428 4,287 0
PUMP INTERCONNECT - TBD 150,000 0 0
WATER RECLAIM / IRRIGATION WT0110 TBD 3,807,173 0 0
DARTMOUTH WATER EXTENSION PII - WF0350795 220,000 0 0
FIRE STATION #3 - BARRON ROAD WF0632255 25,000 0 0
JONES-BUTLER WATER EXT PHII - TBD 40,000 0 0
RAYMOND STOTZER WEST - TBD 1,000,000 0 0
SPRING CREEK CORPORATE CAMPUS - WF0622507 156,000 0 7,000
WELLBORN WIDENING - WF0613546 2,740,000 0 0
ROCK PRAIRIE WATER SERVICE EXT WT0102 WF0352094 2,617,205 25,677 167,238
ARRINGTON RD WATER SERVICE EXT - WF0379145 644,056 18,437 0
BARRON ROAD WATER SERVICE EXT - WF0379197 2,384,475 82,969 409,000
LICK CREEK/ROCK PRAIRIE SERVICE EXT - WF0379226 158,056 18,437 31,000
2002 ANNEXATION PROJECTS
WELLBORN RD N OF GANDY (AREA 1) - WF0395455 448,000 0 0
GREENS PR. W. OF ARRINGTON (AREA 2) - WF0395464 347,000 0 0
NANTUCKET E. OF HARPER'S FERRY (AREA 3) - TBD 80,000 0 0
ROCK P RD S OF CARTER LAKE (AREA 5) - TBD 670,000 0 67,000
GREENS PR. RD CORRIDOR EAST (AREA 6) - TBD 612,000 0 61,000
SUBTOTAL 1,762,028$ 1,154,238$
REHABILITATION PROJECTS:
DISTRIBUTION SYSTEM REHAB - WF0608079 ANNUAL $285,000
CENTRAL PARK LANE EXTENSION - WF0624648 49,000 0 0
HARVEY 12" EMERGENCY WATER LINE - WF0608258 155,000 0 0
PARK PLACE STORAGE TANK 12" FEED - WF0565771 58,560 0 0
UNIVERSITY DRIVE PUMP STATION DEMO - WF0532532 49,000 640 0
BARRON ROAD REHAB - WF0654325 250,000 0 0
CHURCH STREET REHAB - PHASE II - WF0632256 12,000 0 0
FIRST & MAPLE STREETS REHAB WT0212 WF0351786 205,744 187,240 0
GEORGE BUSH E WIDENING - WF0390567 100,811 100,657 0
GREENS PRAIRIE WTR LINE LOWERING - WF0351806 184,018 181,508 0
TAUBER & STASNEY - WF0625888 120,000 0 0
TEXAS AVE. RELOCATION SOUTH WT1012 WF0351282 1,725,000 26,998 270,000
WELSH & FM2818 WATER LINE - TBD 150,000 0 0
SOUTHSIDE WATER REHAB A - WF0379021 115,208 111,109 0
WEST PARK - WF0427233 1,250,000 16,158 0
COLLEGE PARK/BREEZY HEIGHTS - WF0595915 1,640,000 0 12,700
SOUTH KNOLL/THE GLADE - TBD 1,355,000 0 0
SOUTHWOOD 5-7 - TBD 1,185,000 0 0
McCULLOCH - TBD 1,400,000 0 0
THE KNOLL - TBD 1,170,000 0 0
SUBTOTAL 624,310$ 567,700$
GENERAL AND ADMINISTRATIVE 275,000 180,638
DEBT ISSUANCE COST 0 36,000
TOTAL EXPENDITURES 10,600,781$ 6,871,494$ 6,620,226$
GAAP ADJUSTMENT (840,298)$
ENDING FUND BALANCE:4,834,698$ 9,039,472$
179
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
TOTAL PROPOSED
ESTIMATE FY 05-06 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 04-05 APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
212,000 0 0000 00
46 00000 00
100,000 50,000 50,000 0 0 0 0 0
0 00000 00
0 0 220,000 0 0 0 0 0
1,000 24,000 24,000 0 0 0 0 0
2,000 0 3,000 25,000 10,000 0 0 0
0 00000 01,000,000
7,000 149,000 149,000 0 0 0 0 0
200,000 540,000 540,000 2,000,000 0 0 0 0
1,378,300 366,144 1,018,000 0 0 0 0 0
45,000 0 30,000 549,000 0 0 0 0
1,100,000 339,630 1,200,000 0 0 0 0 0
84,000 650 54,000 0 0 0 0 0
0 0 45,000 22,000 381,000 0 0 0
0 0 35,000 312,000 0 0 0 0
0 0 0 0 80,000 0 0 0
0 0 67,000 335,000 268,000 0 0 0
0 0 122,000 245,000 245,000 0 0 0
3,499,412$ 1,669,424$ 3,757,000$ 3,688,000$ 1,184,000$ 250,000$ 240,000$ 1,645,000$
$24,000 $285,000 $285,000 $285,000 $285,000 $285,000 $285,000 $285,000
49,000 0 0 0 0 0 0 0
155,000 0 0000 00
58,560 0 0 0 0 0 0 0
48,060 0 0 0 0 0 0 0
0 100,000 100,000 75,000 75,000 0 0 0
1,000 11,000 11,000 0 0 0 0 0
0 00000 00
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
5,000 65,000 65,000 50,000 0 0 0 0
1,224,000 267,554 267,554 0 0 0 0 0
25,000 125,000 125,000 0 0 0 0 0
0 0 0 0 0 0 0 0
388,247 175,000 845,595 0 0 0 0 0
81,500 27,250 27,250 1,531,250 0 0 0 0
0 0 0 715,000 640,000 0 0 0
0 0 0 0 625,000 560,000 0 0
0 0 0 0 0 737,000 663,000 0
0 0 0 0 0 0 617,000 553,000
2,059,367$ 1,055,804$ 1,726,399$ 2,656,250$ 1,625,000$ 1,582,000$ 1,565,000$ 838,000$
180,638 156,762 156,762 225,000 150,000 100,000 100,000 100,000
98,365 60,000 60,000 122,500 54,000 5,000 60,000 61,000
8,668,497$ 8,653,368$ 13,515,161$ 14,986,752$ 6,497,502$ 3,384,000$ 6,318,864$ 8,045,800$
6,991,201$ 5,411,833$ 550,040$ 400,288$ 314,786$ 498,786$ 291,922$ 256,122$
180
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
REVISED
PROJECT REVISED TOTAL
PROJECT WORK REQUEST BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
NUMBER NUMBER AMOUNT FY 03-04 APPROPRIATIONS FY 04-05
BEGINNING FUND BALANCE:4,666,907$ 6,894,736$ 6,894,736$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS 4,000,000$ 0$ 0$
INTEREST ON INVESTMENTS 178,001 85,000 85,000
INTRAGOVERNMENTAL TRANSFERS 0 2,000,000 2,000,000
INTERGOVERNMENTAL TRANSFERS 0 200,000 0
OTHER 000
SUBTOTAL ADDITIONAL RESOURCES 4,178,001$ 2,285,000$ 2,085,000$
TOTAL RESOURCES AVAILABLE 8,844,908$ 9,179,736$ 8,979,736$
COLLECTION PROJECTS
COLLECTION PLANT - SCWOC
OVERSIZE PARTICIPATION & PLANNING - WF0464783 ANNUAL $0 $250,000 $245,000
EDELWEISS GARTENS PH 5 - WF0473056 35,481 35,481 0 0
REATTA SUBDIVISION SEWER OP - WF0473164 207,676 207,676 0 0
SOUTHERN TRACE OP - WF0578968 4,459 0 0 4,460
WESTSIDE SEWER SERVICE SS9702 TBD 678,835 0 0 0
NORTHEAST TRUNK EXPAN. PHASE I SS9805 WF0351744 715,500 5,859 0 0
DARTMOUTH PHII - WF0350773 50,000 0 0 0
JONES-BUTLER WASTEWATER EXTENSION - TBD 33,000 0 0 0
GEORGE BUSH DR EAST WIDENING ST9804 WF0390568 16,879 12,868 0 0
NANTUCKET SEWER - TBD 111,000 0 0 111,000
STEEPLECHASE IMPACT FEE - WF0354517 1,005,540 91,082 0 462,000
LIFT STATION #1 GRAVITY LINE - WF0401835 372,581 18,081 0 354,500
LICK CREEK IMPACT FEE LINE - TBD 1,144,000 0 0 0
LICK CREEK PARALLEL TRUNK LINE - TBD 3,000,000 0 0 0
RAYMOND STOTZER WEST - TBD 1,978,000 0 0 0
SPRING CREEK CORPORATE CAMPUS - WF0622503 1,100,000 0 50,000 100,000
WESTMINSTER - TBD 225,000 0 0 0
ANNEXATION PROJECTS
GREENS PR. W. OF ARRINGTON (AREA 2) - WF0395480 363,666 24,666 0 112,000
NANTUCKET E. OF HARPER'S FERRY (AREA 3) - WF0395488 518,205 24,666 0 213,539
ROCK P RD S OF CARTER LAKE (AREA 5) - TBD 207,000 0 0 0
GREENS PR. RD CORRIDOR EAST (AREA 6) - TBD 438,000 0 0 0
SUBTOTAL 420,379$ 300,000$ 1,602,499$
REHABILITATION PROJECTS:
COLLECTION SYSTEM REHAB - WF0464772 ANNUAL 0$ 235,000$ 115,000$
EMERALD PKWY / BENT OAK - WF0626151 150,000 0 0 20,000
LIFT STATION #3 REHAB - WF0383012 116,180 16,180 0 100,000
WOLF PEN CREEK ICE RINK - WF0579999 119,580 119,580 0 0
UNIVERSITY DRIVE (NEAR LINCOLN) - WF0459136 81,576 78,914 0 0
BARRON ROAD REHAB - WF0654332 250,000 0 0 0
CARTERS CREEK SCREW LIFT SYSTEM - WF0376687 1,391,410 318,876 333,960 550,000
CHURCH STREET REHAB - PHASE II - WF0632257 85,000 0 0 0
FIRST & MAPLE STREETS REHAB SS0212 WF0351778 127,814 121,881 0 240
HENSEL PARK LIFT STATION SS0203 WF0354063 374,740 182 0 0
181
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
3,127,332$ 3,127,332$ 710,704$ 650,454$ 563,954$ 688,279$ 880,279$
3,000,000$ 3,000,000$ 6,800,000$ 3,150,000$ 750,000$ 500,000$ 0$
38,000 38,000 14,000 13,000 14,000 17,000 16,000
2,000,000 2,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000
0 0 0 0 0 500,000 0
0000000
5,038,000$ 5,038,000$ 8,314,000$ 4,663,000$ 2,264,000$ 2,517,000$ 1,516,000$
8,165,332$ 8,165,332$ 9,024,704$ 5,313,454$ 2,827,954$ 3,205,279$ 2,396,279$
$250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 468,000 0 0 0 0 0
0 50,000 0 0 0 0 0
500 33,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 445,000 0 0 0 0 0
0 0 0 0 0 0 0
144,000 144,000 1,000,000 0 0 0 0
250,000 250,000 1,000,000 1,750,000 0 0 0
398,000 398,000 1,580,000 0 0 0 0
117,000 117,000 0 883,000 0 0 0
75,000 75,000 150,000 0 0 0 0
3,666 227,000 0 0 0 0 0
280,000 280,000 0 0 0 0 0
21,000 21,000 186,000 0 0 0 0
38,000 38,000 400,000 0 0 0 0
1,577,166$ 2,796,000$ 4,566,000$ 2,883,000$ 250,000$ 250,000$ 250,000$
235,000$ 235,000$ 235,000$ 235,000$ 235,000$ 235,000$ 235,000$
130,000 130,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
100,000 100,000 75,000 75,000 0 0 0
103,530 500,000 0 0 0 0 0
10,000 10,000 75,000 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
182
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
REVISED
PROJECT REVISED TOTAL
PROJECT WORK REQUEST BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
NUMBER NUMBER AMOUNT FY 03-04 APPROPRIATIONS FY 04-05
LIFT STATION #2 FORCEMAIN REALIGNMENT - WF0467634 380,979 44,479 0 156,500
TEXAS AVE. RELOCATION SOUTH SS0003 WF0351341 1,300,000 20,246 54,000 940,000
TAUBER & STASNEY REHAB - WF0625893 120,000 0 0 5,000
SOUTHSIDE SEWER UPGRADE A - WF0379010 138,184 127,492 0 4,633
WEST PARK - WF0427245 1,500,000 19,394 0 386,606
COLLEGE PARK/BREEZY HEIGHTS - WF0595926 1,305,000 0 0 81,500
SOUTH KNOLL / THE GLADE - TBD 955,000 0 0 0
SOUTHWOOD 5-7 - TBD 1,410,000 0 0 0
McCULLOCH - TBD 1,160,000 0 0 0
THE KNOLL TBD 1,300,000 0 0 0
SUBTOTAL 867,224$ 622,960$ 2,359,479$
TREATMENT & DISPOSAL PROJECTS
TREATMENT & DISPOSAL/PUMPING PLANT - SPWOC
LICK CREEK PLANT EXPANSION SS9806 WF0355780 10,861,994$ 23,739 0$ 5,000$
CARTERS CREEK PLANT #1 DEMO - WF0450931 53,084 52,706 0 0
ODOR CONTROL SS9810 WF0354125 1,584,486 12,016 0 12,000
2005 ODOR CONTROL IMPROVEMENTS - WF0620950 800,000 0 0 250,000
CARTERS CREEK UV IMPROVEMENTS - WF0585450 715,000 0 0 165,000
EMERGENCY ELECTRIC POWER - WF0499611 471,926 16,251 0 150,500
WWTP EQUIPMENT REHABILITATION - TBD ANNUAL 0 50,000 120,000
SLUDGE TREATMENT & DISPOSAL/PUMPING PLANT - SSWOC
SLUDGE PROCESSING IMPROVEMENTS SS9803 WF0363214 1,921,393 24,374 570,700 339,700
COLLEGE STATION SLUDGE FACILITY - TBD 1,350,000 0 0 0
SEWER GENERAL PLANT - SGWOC
MATERIAL STAGING STORAGE AREA - USC - WF0518324 57,883 3,983 0 53,900
WASTEWATER PLANT SECURITY - WF0466416 247,259 71,431 0 127,000
CCWWTP PAVEMENT/REPAIRS IMP - WF0567890 585,778 5,778 227,000 580,000
CARTERS CREEK MAINTENANCE BLDG - TBD 200,000 0 0 0
SCADA REPLACEMENT - TBD 291,500 0 0 0
SUBTOTAL 210,278$ 847,700$ 1,803,100$
CLOSED PROJECTS 0
GENERAL AND ADMINISTRATIVE 87,326 87,326
DEBT ISSUANCE COST 0 0
TOTAL EXPENDITURES 30,688,430$ 1,497,881$ 1,857,986$ 5,852,404$
GAAP ADJUSTMENT (452,291)$
ENDING FUND BALANCE:6,894,736$ 7,321,750$ 3,127,332$
183
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
80,979 180,000 0 0 0 0 0
0 268,948 0 0 0 0 0
65,000 65,000 50,000 0 0 0 0
0 0 0 0 0 0 0
0 1,094,000 0 0 0 0 0
27,250 27,250 1,196,250 0 0 0 0
0 0 504,000 451,000 0 0 0
0 0 0 744,000 666,000 0 0
0 0 0 0 611,000 549,000 0
0 0 0 0 0 686,000 614,000
751,759$ 2,610,198$ 2,135,250$ 1,505,000$ 1,512,000$ 1,470,000$ 849,000$
0$ 0$ 0$ 0$ 0$ 0$ 0$
0 0 0 0 0 0 0
0 0 0 0 0 0 0
450,000 450,000 100,000 0 0 0 0
450,000 450,000 100,000 0 0 0 0
11,751 60,000 0 0 245,175 0 0
100,000 100,000 50,000 50,000 50,000 50,000 50,000
0 652,000 820,000 0 0 0 0
50,000 50,000 150,000 150,000 0 500,000 500,000
0 0 0 0 0 0 0
32,000 32,000 0 0 0 0 0
0 0 0 0 0 0 0
0 25,000 175,000 0 0 0 0
126,500 126,500 110,000 55,000 0 0 0
1,220,251$ 1,945,500$ 1,505,000$ 255,000$ 295,175$ 550,000$ 550,000$
0 0 0 0 0 0 0
72,930 72,930 100,000 75,000 75,000 50,000 50,000
30,000 30,000 68,000 31,500 7,500 5,000 0
3,652,106$ 7,454,628$ 8,374,250$ 4,749,500$ 2,139,675$ 2,325,000$ 1,699,000$
4,513,226$ 710,704$ 650,454$ 563,954$ 688,279$ 880,279$ 697,279$
184
DRAINAGE UTILITY
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 04-05 BUDGET ESTIMATE
NUMBER AMOUNT FY 03-04 APPROPRIATION FY 04-05
BEGINNING FUND BALANCE:7,769,522$ 7,712,168$ 7,712,168$
ADDITIONAL RESOURCES:
UTILITY REVENUES 1,062,179$ 1,093,900$ 1,104,287$
INTEREST ON INVESTMENTS 127,543 125,000 196,856
BOND PROCEEDS 855,000 0 0
INTERGOVERNMENTAL TRANSFERS 0 0 0
INTRAGOVERNMENTAL TRANSFERS 224,045 0 0
TRANSFERS OUT (72,330) 0 0
OTHER 4,523 0 1,827
SUBTOTAL ADDITIONAL RESOURCES 2,200,960$ 1,218,900$ 1,302,970$
TOTAL RESOURCES AVAILABLE 9,970,482$ 8,931,068$ 9,015,138$
BEE CREEK (COMBINED) SD9802 2,500,000$ 65,885 0 57,197
BEE CREEK PH. IV & V. SD0001 1,400,000$ 48 0 52,000
WPC - TEXAS TO BYPASS SD9901 1,200,000$ 44,301 0 650,000
GREENWAYS PROJECTS SD9903 3,640,000$ 2,904 882,057 1,266,427
CITY CENTER GG0002 0$ 1,194,124 0 0
MINOR DRAINAGE IMPROVEMENTS SD0002 ANNUAL 0 0 0
SOUTHSIDE DRAINAGE IMPROVEMENTS SD0300 260,000$ 239,830 0 0
WEST PARK DRAINAGE IMP SD0524 560,000$ 0 150,000 100,000
COLLEGE PARK/BREEZY HEIGHTS SD0601 485,000$ 0 0 0
BEE CREEK (LANCELOT TO GUADALUPE) SD0301 200,000$ 0 0 0
WPC (REDMOND TERRACE) SD0520 680,000$ 0 680,000 0
SCHAEFER ROAD DRAINAGE SD0401 135,000$ 12,180 0 122,820
STORMWATER MAPPING SD0523 200,000$ 0 50,000 0
DRAINAGE/STORMWATER MASTERPLAN SD0204 71,000$ 0 50,000 0
STONE FOREST STORM SEWER EXT SD0525 55,000$ 0 0 55,000
SOUTHWEST PKWY CULVERT IMPR SD0527 115,000$ 0 0 115,000
DRAINAGE DETENTION - UNIVERSITY DR SD0602 210,000$ 0 0 0
CLOSED PROJECTS 5,252 300,000 0
OTHER COSTS 5,949 0
DRAINAGE MAINTENANCE ANNUAL 396,992 518,350 661,536
DRAINAGE MAINTENANCE SLA's ANNUAL 0 192,153 0
GENERAL & ADMIN. 282,797 179,579 179,579
DEBT ISSUANCE COSTS 8,052 2,500 0
TOTAL EXPENDITURES 2,258,314$ 3,004,639$ 3,259,559$
GAAP ADJUSTMENT 0$
ENDING FUND BALANCE:7,712,168$ 5,926,429$ 5,755,579$
185
DRAINAGE UTILITY
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2005-2006 THROUGH FISCAL YEAR 2010-2011
APPROVED
FY 05-06 BUDGET PROJECTED PROJECTED PROJECTED PROJECT PROJECT PROJECT
APPROPRIATION FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11
5,755,579$ 5,755,579$ 2,413,366$ 180,667$ 7,123$ 118,923$ 268,023$
1,137,400$ 1,137,400$ 1,160,500$ 1,171,500$ 1,195,300$ 1,206,600$ 1,231,200$
121,000 121,000 75,000 7,000 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
1,258,400$ 1,258,400$ 1,235,500$ 1,178,500$ 1,195,300$ 1,206,600$ 1,231,200$
7,013,979$ 7,013,979$ 3,648,866$ 1,359,167$ 1,202,423$ 1,325,523$ 1,499,223$
0 1,959,898 100,000 0 0 0 0
0 0 999,093 200,000 0 0 0
0 201,683 0 0 0 0 0
0 228,800 300,100 91,844 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
410,000 460,000 0 0 0 0 0
33,600 33,600 451,400 0 0 0 0
0 188,000 0 0 0 0 0
0 100,000 580,000 0 0 0 0
0 0 0 0 0 0 0
0 50,000 50,000 50,000 50,000 0 0
21,000 28,500 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
210,000 210,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0
731,208 731,208 753,100 775,700 799,000 823,000 847,700
151,250 151,250 54,506 54,500 54,500 54,500 54,500
257,674 257,674 180,000 180,000 180,000 180,000 180,000
0 0 0 0 0 0 0
1,814,732$ 4,600,613$ 3,468,199$ 1,352,044$ 1,083,500$ 1,057,500$ 1,082,200$
5,199,247$ 2,413,366$ 180,667$ 7,123$ 118,923$ 268,023$ 417,023$
186
Total
Approved Projected Projected Projected Projected Proposed O&M
FY06 FY07 FY08 FY09 FY10 Cost FY06-FY10
BVSWMA Projects
RPR Gas Recovery and final cover 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 28,000$
BVSWMA Project Totals 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 28,000$
Water/Wastewater Projects
Well #7 -$ -$ -$ 48,000$ 96,000$ 144,000$
Parallel Water Transmission 3,000 3,000 3,000 3,000 3,000 15,000
Minor Aquifers - 36,000 36,000 36,000 36,000 144,000
Minor Aquifers & Appurenances - - 36,000 36,000 36,000 108,000
Park Place Elevated Storage Tank 3,400 3,400 3,400 3,400 3,400 17,000
Emergency Electric Power - 32,000 32,000 32,000 32,000 128,000
Water/Wastewater Project Totals 6,400$ 74,400$ 110,400$ 158,400$ 206,400$ 556,000$
Drainage Projects
Capital Projects -$ -$ -$ -$ -$ -$
Drainage Project Totals -$ -$ -$ -$ -$ -$
Total Estimated O&M Costs 13,400$ 81,400$ 117,400$ 165,400$ 213,400$ 584,000$
Utility Capital Improvements Projects
Estimated Operation and Maintenance Costs
187
S
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F
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Hotel/Motel Fund
The primary funding source for the Hotel/Motel Fund
is the Hotel/Motel Tax, a consumption type tax
authorized under state statute. This tax allows the City
to collect up to its current tax rate of 7% on rental
income of hotels and motels within the city limits.
The use of funds derived from the hotel/motel tax can
only be spent if the following two-part test is met.
1. Every expenditure must directly enhance and
promote tourism and the convention and hotel
industry.
2. Every expenditure must clearly fit into one of six
statutorily provided categories for expenditure of
local hotel occupancy tax revenues.
a) Funding the establishment, improvement, or
maintenance of a convention or visitor
information center.
b) Paying for the administrative costs for
facilitating convention registration.
c) Paying for tourism related advertising, and
promotion of the city or its vicinity.
d) Funding programs that enhance the arts.
e) Funding historical restoration or preservation
projects.
f) Sporting events where the majority of
participants are tourists in cities located in a
county with a population of 290,000 or less.
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to
finance expenditures of the current period.
Expenditures are recognized when the related fund
liability is incurred with the exception of several
items. The full listing of these exceptions can be
found in the Financial Policies on page F-1.
Hotel/Motel tax revenue is projected to increase by
6.3% over the FY05 revised budget to $2,473,500.
Total expenditures and transfers in the Hotel/Motel
Fund are projected to increase by 0.96% over the
FY05 budget to $2,926,976.
A total of $421,901 is in the approved budget for
parks programs and events eligible for Hotel/Motel
Funds. This total includes one SLA for $30,600 to
purchase furniture and equipment for the Wolf Pen
Creek Amphitheater multi-purpose building to be
constructed and ready for use in 2006.
There is $1,200,000 in the approved budget for costs
associated with a new conference center. $600,000 is
for capital costs, and the remaining $600,000 is for
other costs associated with the project.
Funding for outside agencies that meet the two-part
test for receiving hotel/motel funds totals $1,258,875.
Included in this total is $960,000 for the Convention
and Visitors Bureau operations and maintenance
budget. The CVB provides information on developing
the visitor industry in the College Station area. An
additional $19,875 is also included as a one time
transfer to the CVB to provide funds for a wayfinding
study that will be conducted in FY06.
$200,000 is approved for funding grants to Arts
Council Brazos Valley affiliates. The funding is
below the 15% limit that can be spent on art programs
out of the Hotel/Motel fund.
Additional funds that are to be appropriated to outside
agencies are as follows: The George Bush
Presidential Library will receive $50,000 to promote
the museum. The African American National Heritage
Society will receive $17,000 for expenditures related
to opening the museum that will be operated by the
organization. The Brazos Valley Museum of National
History and Science will receive $12,000 for
operations.
188
%CHANGE
FY05 FY05 FY06 FY06 INBUDGET
FY04 REVISED YEAR-END BASE APPROVED FROMFY05
ACTUAL BUDGET ESTIMATE BUDGET BUDGET TOFY06
BEGINNING FUND BALANCE 1,908,969$ 2,654,739$ 2,654,739$ 3,092,451$ 3,092,451$
REVENUES
Taxes 2,200,870$ 2,272,000$ 2,250,000$ 2,406,000$ 2,406,000$ 5.90%
Tickets & Concessions 0 9,500 0 0 0 (100.00%)
Rentals (2,937) 0 0 0 0 N/A
Investment Earnings 52,419 45,000 65,094 67,000 67,000 48.89%
Other 89 500 45,338 500 500 0.00%
TOTAL REVENUES 2,250,442$ 2,327,000$ 2,360,432$ 2,473,500$ 2,473,500$ 6.30%
TOTAL FUNDS AVAILABLE 4,159,411$ 4,981,739$ 5,015,171$ 5,565,951$ 5,565,951$ 11.73%
EXPENDITURES & TRANSFERS
City Operations:
Parks Programs & Events 251,786 278,000 391,520 391,301 421,901 51.76%
Convention Center Costs 0 600,000 150,000 600,000 600,000 0.00%
Convention Center Capital 0 600,000 0 600,000 600,000 0.00%
Other 37,686 81,200 81,200 6,200 6,200 (92.36%)
TOTAL CITY OPERATIONS 289,472$ 1,559,200$ 622,720$ 1,597,501$ 1,628,101$ 4.42%
ORGANIZATIONS
Convention & Visitors Bureau 915,200$ 960,000$ 960,000$ 960,000$ 979,875$
Arts Council Affiliate Funding 300,000 340,000 340,000 340,000 200,000
George Bush Presidential Library 0 0 0 0 50,000 2.07%
African American National Heritage Society 0 0 0 0 17,000 (41.18%)
BV Museum of Natural History & Science 0 0 0 0 12,000
TOTAL ORGANIZATIONS 1,215,200$ 1,300,000$ 1,300,000$ 1,300,000$ 1,258,875$ (3.16%)
Contingency 0$ 40,000$ 0$ 40,000$ 40,000$ 0.00%
TOTAL OPERATING EXPENSES
AND TRANSFERS 1,504,672$ 2,899,200$ 1,922,720$ 2,937,501$ 2,926,976$ 0.96%
INCREASE (DECREASE)
IN FUND BALANCE 745,770$ (572,200)$ 437,712$ (464,001)$ (453,476)$
ENDING FUND BALANCE 2,654,739$ 2,082,539$ 3,092,451$ 2,628,450$ 2,638,975$
Hotel/Motel
Fund Summary
City of College Station
Hotel/Motel Fund - Sources
Taxes
97%
Investment
Earnings
3%
Hotel/Motel Fund - Uses
Parks Programs
& Events
14.8%
Convention
Center Costs
21.1%
Convention
Center Capital
21.1%
Other
0.2%
Convention &
Visitors Bureau
34.4%
Contingency
1.4%Arts Council
Affiliate Funding
7.0%
189
EMPLOYMENT/PROSPERITY
CONVENTION AND VISITORS BUREAU
Description & Budget Explanation:
The mission of the Brazos Valley Convention & Visitors Bureau is to enhance economic and social growth
in College Station, Bryan and the Brazos Valley by marketing, selling, promoting, developing and
coordinating tourism, conventions, sports and hospitality opportunities in the area.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $868,000 $915,200 $960,000 $979,875
Program Name: Business Travel Market
Service Level:
Through an integrated plan of action, the Business Travel market will generate incremental confirmed
conventions and meetings to our area, identify and develop qualified leads for future bookings and
provide exceptional servicing to all conventions, conferences and meetings held in our destination.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Conventions Booked
* Definite Room Nights 33,505 48,865 53,000 50,000
* Number of attendees 39,636 48,725 60,000 52,000
* Direct Spending $10,354,905 $12,729,406 $15,675,000 $13,585,000
Convention Leads
* Number of Leads 212 170 185
* Lead Room Nights 67,609 90,000 90,000
* Number of Attendees 79,810 85,000 85,000
* Potential Direct Spending $20,850,362 $22,100,000 $22,100,000
Conventions Serviced
* Number of Conventions Serviced 164 182 184 187
* Number of Room Nights 53,364 86,342 65,000 67,000
* Number of Attendees 45,169 69,304 58,000 60,000
* Direct Spending $11,800,401 $18,105,670 $15,152,500 $15,675,000
190
Program Name: Leisure Travel Market
Service Level:
Through an integrated plan of action, the Leisure Travel Market will generate incremental
group tour programs, both overnight and day trips, increase individual visitor inquiries
and conversion to actual visitation.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Group Tours Booked(Overnight)
* Number of New Programs 16 15 24 30
* Number of Travelers 698 525 726 850
* Number of Room Nights 359 273 455 480
* Direct Spending $72,592 $54,600 $75,504 $88,400
Group Tours Booked(Day Trips)
* Number of New Programs 103 61 63 100
* Number of Travelers 1,975 2,024 2100 3000
* Direct Spending $138,250 $141,680 $147,000 $210,000
Individual Travel
Requests for information from Advertising:
* Reader Response from Publications 5,793 32,537 36750 40000
* Web Site Information Requests 1,591 1,206 900 1000
* Phone Requests 32,725 24,578 28345 29000
* Direct Spending based on Conversion $3,754,192 $5,458,752 $6,177,184 $6,552,000
Program Name: Sports Travel Market
Service Level:
Through an integrated plan of action, the Sports Travel market will generate
incremental sports related activities and events to our area, identify and
develop qualified leads for future events and provide exceptional servicing to all
sports related activities and events held in our destination.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
New Sports Events Booked
* Number of Events 29 50 52
* Definite Room Nights 25503 18,900 18,000
* Number of attendees 33050 30,000 32,500
* Direct Spending $5,783,750 $5,250,000 $5,687,500
Sports Event Leads
* Number of Leads 40 50 45
* Lead Room Nights 31079 30,000 30,000
* Number of Attendees 45553 45,000 45,000
* Potential Direct Spending $7,971,775 $7,875,000 $7,875,000
Sports Events Serviced
* Number of Events Serviced 50 34 50 55
* Number of Room Nights 18,514 15,091 18,000 20,000
* Number of Attendees 20800 28559 30,000 33,000
* Direct Spending $3,640,000 $4,997,825 $5,250,000 $5,775,000
191
CULTURAL ARTS
ARTS COUNCIL OF BRAZOS VALLEY
Description & Budget Explanation:
The Arts Council of Brazos Valley conducts a continuing program of development, introduction
presentation, encouragement, and promotion of the arts in College Station by increasing the
availability, performance, execution and exhibition of all major art forms.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
College Station Budget Summary $260,400 $300,000 $340,000 $200,000
Program Name: Annual Grant, Mini Grant and Scholarship Programs
Service Level:To provide funding for arts related activities or non-profit organizations and
individuals.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- No. of organizations completing Grant
evaluations. 25 27 29 30
- No. of people served by Arts Council of
Brazos Valley. 147,000 147,000 160,000 160,000
- Increase in the number of scholarship
requests. 100% 100% N/A N/A
- Percent increase in funding. 20% 20% N/A N/A
- Increase in C. Monroe scholarship. $1,000 $1,000 $500 $500
- College Fine Arts scholarships. $2,500 $2,500 $1,000 $1,000
Efficiency
- Percent of requests funded by Annual
Grant Program. 95% 95% 100% 100%
- Amount of funds provided by Mini Grant
Program. $3,725 $33,251 $41,046 $13,500
- Percent of requests funded by College
Fine Arts Scholarship. 100% 100% 100% 100%
Output
- No. of Carolyn Munroe Scholarships. 1 1 1 1
- No. of College Fine Arts scholarships. 4 4 4 4
- 23 212230
- Amount in Annual Grants. $105,000 $122,764 $191,346 $239,767
- No. of Mini Grants approved. 5 19 12 15
Program Name: Programs (Texas Gallery and Art classes)
Service Level:To provide educational, entertainment and exhibition programs and services
in the visual and performing arts to the community.
Performance Measures: FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
- Annual percentage increase in values 20% 20% N/A N/A
- No. of areas of service, procedures and
quality rated HIGH. N/A N/A N/A N/A
Efficiency
- Avg. sales per artist $477 $750 $900 $900
- No. of visitors per day. 45 50 50 50
Output
- No. of Gallery visitors. 7,000 8,000 9,000 9,000
- Amount in Texas Gallery sales. $85,000 $5,000 $7,200 $7,200
No. of organizations receiving Annual Grants.
192
Community Development Fund
This fund is prepared on the modified accrual basis
of accounting. Under this basis revenues are
recognized when they become measurable and
available to finance expenditures of the current
period. Expenditures are recognized when the
related fund liability is incurred with the exception
of several items. The full listing of these exceptions
can be found in the Financial Policies on page F-1.
The Community Development Fund is used to
account for grants received by the City for use in
revitalizing low-income areas and addressing the
needs of low and moderate income citizens.
The City has submitted an action plan to HUD for
FY06 to receive the Community Development
Block Grant (CDBG) and the HOME Grant. The
CDBG program is a federal entitlement program
that provides basic funding for general programs
and administration. The grant allows administrators
flexibility in the use of funds for a wide variety of
eligible activities. The HOME grant is a yearly
entitlement grant that can only be used for housing
programs that assist Low/Moderate Income (LMI)
individuals.
The City currently uses HOME grant funds for
owner-occupied rehabilitation assistance, down
payment assistance, and the Optional Relocation
Program. Funds are also approved for Tenant Based
Rental Assistance (TBRA), Community
Development Housing Organizations (CHDO)
activities, and new construction. Both CDBG and
HOME allocations are based on a formula that
includes criteria such as the age and condition of a
community’s housing stock, incidents of
overcrowding, and the demographic characteristics
of the city. Community Development Funds are
also used for capital projects in areas that qualify
for these funds.
For FY06, the City has budgeted $3,300,666 in
total authorization from the federal government.
This number is comprised of new authorization and
unspent authorizations from prior fiscal years.
FY06 grants include $1,986,780 in CDBG funds
and $1,313,886 in HOME funds. Expenditures total
$3,541,060, of which $1,986,780 is CDBG funds,
$1,313,886 is HOME funds and $240,394 is
affordable housing funds.
Community Development Fund - Sources
CDBG
60%
HOME
40%
Community Development Fund - Uses
Public Facilities
Projects
28.2%
Homebuyer’s
Assistance
4.6%
Reimbursed Admin
9.9%
Public Service Ag
Funding
5.8%
Tenant Based Rental
Assistance
1.5%
New Construction
3.0%
CHDO
14.4%
CHDO Operating
Expenses
4.1%
Housing
Assistance/Rehab
3.8%
Code Enforcement
4.1%
Interim Assistance
0.2%
Acquisitions
10.5%
Clearance/Demolition
1.2%
Optional Relocation
8.6%
193
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT
FUND SUMMARY
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING FUND BALANCE 731,641$ 982,366$ 982,366$ 982,366$ 982,366$
REVENUES
Grants
CDBG 2,118,576$ 2,588,190$ 2,017,440$ 1,986,780$ 1,986,780$ -23%
HOME 517,253 1,631,117 1,180,451 1,313,886 1,313,886 -19%
Program Income 6,698 20,000 0 0 0 -100%
Loan Repayments 5,159 0 0 0 0 N/A
Interest on Loans 259 0 0 0 0 N/A
Cedar Creek Proceeds 250,091 240,394 0 0 0 -100%
Other 165 0 0 0 0 N/A
TOTAL REVENUES 2,898,200$ 4,479,701$ 3,197,891$ 3,300,666$ 3,300,666$ -26%
TOTAL FUNDS AVAILABLE 3,629,841$ 5,462,067$ 4,180,257$ 4,283,032$ 4,283,032$ -22%
EXPENDITURES AND TRANSFERS
CDBG
Housing Assistance/Rehab 15,411$ 25,000$ 25,000$ 50,472$ 50,472$ 102%
Optional Relocation 32,358 34,000 34,000 31,383 31,383 -8%
Clearance/Demolition 0 28,540 28,540 38,540 38,540 35%
Acquisitions 9,799 300,000 300,000 344,963 344,963 15%
Interim Assistance 0 5,000 5,000 5,000 5,000 0%
Commercial Rehabilitation 0 100,000 0 0 0 -100%
Public Service Agency Funding 211,810 201,750 0 191,971 191,971 -5%
Code Enforcement 79,961 111,162 111,162 136,418 136,418 23%
Reimbursed Admin 227,037 269,000 0 255,962 255,962 -5%
Public Facilities Projects 1,555,068 1,513,738 1,513,738 932,071 932,071 -38%
TOTAL CDBG EXP.2,131,444$ 2,588,190$ 2,017,440$ 1,986,780$ 1,986,780$ -23%
HOME
Housing Assistance/Rehab 27,307$ 67,191$ 0$ 73,996$ 73,996$ 10%
Optional Relocation 171,679 163,966 0 253,754 253,754 55%
Homebuyer’s Assistance 183,653 144,000 0 152,510 152,510 6%
CHDO 1,810 450,044 450,044 476,935 476,935 6%
New Construction 16,938 570,042 570,042 100,306 100,306 -82%
Tenant Based Rental Assistance 19,285 29,415 29,415 50,000 50,000 70%
CHDO Operating Expenses 19,554 130,950 130,950 135,154 135,154 3%
Reimbursed Admin 75,817 75,509 0 71,231 71,231 -6%
Other/Correcting Entry (11) 0 0 0 0 N/A
TOTAL HOME EXP.516,031$ 1,631,117$ 1,180,451$ 1,313,886$ 1,313,886$ -19%
CEDAR CREEK
AFFORDABLE HOUSING 0$ 240,394$ 0$ 240,394$ 240,394$ 0%
TOTAL CEDAR CREEK EXP.0$ 240,394$ 0$ 240,394$ 240,394$ 0%
TOTAL OPERATING EXPENSES
AND TRANSFERS 2,647,475$ 4,459,701$ 3,197,891$ 3,541,060$ 3,541,060$ -21%
EXPENDITURES UNDER
(OVER) REVENUES 250,725$ $20,000 $0 (240,394)$ (240,394)$
ENDING FUND BALANCE 982,366$ 1,002,366$ 982,366$ 741,972$ 741,972$
194
Wolf Pen Creek Tax Increment Financing (TIF) Fund
The Wolf Pen Creek TIF Fund accounts for ad
valorem tax and other revenues that are accrued to
the WPC TIF District. The fund also accounts for
expenditures on projects that take place in the district.
The TIF receives ad valorem taxes from the City,
School District and County on the incremental
increase in assessed valuation (captured value) over
the base year (1989).
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to
finance expenditures of the current period.
Expenditures are recognized when the related fund
liability is incurred with the exception of several
items. The full listing of these exceptions can be
found in the Financial Policies on page F-1.
The ad valorem revenue estimate of $764,026 is
based on a captured value of $45,750,172.
Short term debt in the amount of $2.3 million was
issued in FY02 in order to provide the resources to
complete more of the projects in the Wolf Pen Creek
District. The bonds are being paid back over the
remaining life of the TIF. These funds will be used
primarily for trails in the corridor. This approach will
allow more Wolf Pen Creek projects to be completed
in a shorter time frame. Additional short term debt
was issued in FY 2005 in the amount of $1,860,000
for additional capital projects including
improvements to the amphitheater and water features
in the district. A $300,000 debt issue has been
budgeted in FY06 to provide funds for additional
improvements to the Wolf Pen Creek Amphitheater.
In FY06, expenditures totaling $3,208,452 are
budgeted. These expenditures are for the capital
projects in the Wolf Pen Creek area, as well as the
debt service payments for the debt issued in 2002 and
2005 for capital projects.
Funds remaining at the end of the year will be
retained in the fund and programmed as specific
projects are identified.
Key projects either underway or planned for these
funds include the first phase of the Upper Trails
project, and the construction of a parking lot. The
other projects being pursued at the current time
include improvements to the Amphitheater and the
addition of water features in the district. The Wolf
Pen Creek Lower Trails Phase 1 project was
completed in 2003.
195
CITY OF COLLEGE STATION
WOLF PEN CREEK TIF
FUND SUMMARY
% CHANGE
FY 05 FY 05 FY 06 FY 06 IN BUDGET
FY04 REVISED YEAR-END BASE APPROVED FROM FY 05
ACTUAL BUDGET ESTIMATE BUDGET BUDGET TO FY 06
BEGINNING BALANCE 2,411,615$ 2,495,830$ 2,495,830$ 2,806,703$ 2,806,703$
REVENUES
Ad Valorem Taxes COCS 184,101$ 198,100$ 188,497$ 201,000$ 201,026$ 1.48%
Ad Valorem Taxes CSISD 336,365 362,450 345,601 388,000 388,000 7.05%
Ad Valorem Taxes Brazos County 151,815 170,800 163,000 175,000 175,000 2.46%
Investment Earnings 39,186 40,000 85,000 40,000 40,000 0.00%
Transfers 0 0 0 0 300,000 N/A
Proceeds from Long-Term Debt 0 1,860,000 1,881,052 0 0 (100.00%)
TOTAL REVENUES 711,468$ 2,631,350$ 2,663,150$ 804,000$ 1,104,026$ (58.04%)
TOTAL FUNDS AVAILABLE 3,123,083$ 5,127,180$ 5,158,980$ 3,610,703$ 3,910,729$ (23.73%)
EXPENDITURES & TRANSFERS
Capital Projects
Upper Trails 104,286$ 1,022,500$ 1,794,000$ 0$ 0$ (100.00%)
WPC Amphitheater Additions 0 660,000 100,000 600,000 900,000 36.36%
WPC Water Feature 0 1,200,000 0 1,200,000 1,200,000 0.00%
Engineering 33,639 5,000 0 0 0 (100.00%)
Debt Service 479,100 436,525 436,525 1,108,452 1,108,452 153.93%
Other 10,228 700 21,752 0 0 (100.00%)
TOTAL OPERATING EXPENSES
AND TRANSFERS 627,253$ 3,324,725$ 2,352,277$ 2,908,452$ 3,208,452$ (3.50%)
INCREASE (DECREASE)
IN FUND BALANCE 84,215$ (693,375)$ 310,873$ (2,104,452)$ (2,104,426)$
ENDING FUND BALANCE 2,495,830$ 1,802,455$ 2,806,703$ 702,251$ 702,277$
196
City of College Station
Cemetery Perpetual Care
Fund Summary
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING BALANCE 883,476$ 993,403$ 1,100,153$ 1,223,168$ 1,223,168$
REVENUES
SALE OF CEMETERY LOTS 81,204$ 87,550$ 87,994$ 88,000$ 88,000$ 0.51%
INVESTMENT INCOME 21,877 19,200 30,766 37,000 37,000
OTHER 50,856 0 4,255 0 0 N/A
TOTAL REVENUES 153,937$ 106,750$ 123,015$ 125,000$ 125,000$ 17.10%
TOTAL FUNDS AVAILABLE 1,037,413$ 1,100,153$ 1,223,168$ 1,348,168$ 1,348,168$ 22.54%
EXPENDITURES AND TRANSFERS
CEMETERY MAINTENANCE 0$ 0$ 0$ 0$ 0$ N/A
OTHER 44,010 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
& TRANSFERS 44,010$ 0$ 0$ 0$ 0$ N/A
INCREASE IN FUND BALANCE 109,927$ 106,750$ 123,015$ 125,000$ 125,000$
GAAP 0$
ENDING FUND BALANCE 993,403$ 1,100,153$ 1,223,168$ 1,348,168$ 1,348,168$
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to
finance expenditures of the current period.
Expenditures are recognized when the related fund
liability is incurred with the exception of several
items. The full listing of these exceptions can be
found in the Financial Policies on page F-1.
The Cemetery Perpetual Care Fund accounts for sales
of cemetery lots and other revenues that are accrued
through the College Station Cemetery. The fund also
accounts for expenditures on projects that take place
in the Cemetery.
For FY06, revenue earnings are estimated at
$125,000. There are no expenditures budgeted in this
fund in FY06.
197
I
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T
E
R
N
A
L
S
E
R
V
I
C
E
F
U
N
D
S
Insurance Funds
The City of College Station is partially self-insured
for property casualty and general liability, workers
compensation and unemployment compensation. The
City became self-funded for employee and dependent
health care in January 2004. The program is
administered by Blue Cross/Blue Shield.
Actuarially-based charges are made to each of the
operating funds using relevant bases (i.e., health
insurance is charged monthly per full-time
participating employee, while unemployment and
worker’s compensation are charged as a percentage
of gross salary). This method of funding allows the
City to more accurately reflect the costs of claims
against the various funds and to minimize potential
risks.
These Funds are prepared on the modified accrual
basis where cash transactions are included in the
budget presentation in lieu of non-cash transactions
such as depreciation. The focus is on the net change
in working capital.
Property and Casualty Fund
The City has made changes to the risk management
programs that are designed to control costs in the
Property Casualty and Workers Compensation
Funds. Property casualty costs are anticipated to
increase in the future as the cost of insurance rises.
Changes that have occurred in the last several years
include increasing the deductibles for the City and
implementing risk management and safety programs
that better controls claims and costs. Examples
include the implementation of a citywide safety
training program, along with other measures, to
effectively manage risk in the City.
FY06 budgeted revenues are based on the actual
amounts assigned to the various operating activity
centers. The total revenues for the property casualty
fund are forecasted to be $775,100—a 24.17%
increase over FY05. This increase is needed to cover
the anticipated costs of property insurance and
claims.
Expenditures in this fund are projected to increase by
8.82% over the FY05 budget to $758,202. Overall it
is anticipated that claims will increase at a lower rate
as a result of some of changes made to the risk
management program in prior years.
Employee Benefits Fund
The City collaborated with the City of Bryan and
Brazos County and developed a joint proposal that is
anticipated to result in significant savings in health
care costs over the next several years. Premiums paid
by the City and the employees are not projected to
increase in FY06. Overall revenues in this fund are
projected to increase 4.87% over the FY05 budget to
$5,393,067. Efforts over the last several years to
increase the balance in this fund have been
successful.
FY06 expenditures are based on estimates of future
claims, premiums, and other miscellaneous costs.
Total proposed expenditures are $4,527,194, a
decrease of 1.93% from the FY05 revised budget.
Through education and training programs, efforts are
being made to reduce the claims incurred. The City
will continue to monitor claims to determine what
additional plan changes need to be made.
Workers Compensation Fund
Budgeted premiums are based on the actual amounts
charged to departments to cover the City’s Workers
Compensation costs. Due to an increase in the
number of employees and rates, premiums in this
fund have increased 21.74% over the FY05 adjusted
budget to $771,977.
Expenditures in this fund are projected to decrease
slightly by 0.19% from the FY05 budget to
$694,536. This decrease is due in part to safety
programs implemented by the Risk Management
division. A portion of the claims that will be paid out
in FY06 are from claims incurred in prior years.
There is one SLA in the Workers Compensation fund
for $12,500. The funds will be used to purchase
prescription safety glasses for employees who are at
risk for eye injuries.
Unemployment Fund
Revenues in this fund are collected based as a
percentage of each employee’s salary. Expenditures
in this fund are expected to be approximately
$30,000.
198
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING WORKING CAPITAL (21,673)$ 235,509$ 235,509$ 214,822$ 214,822$
REVENUES
PREMIUMS 497,535$ 630,600$ 624,000$ 768,477$ 768,477$ 21.86%
OTHER 12,227 0 0 0 0 N/A
TRANSFERS 350,000 0 0 0 0 N/A
INVESTMENT EARN. 1,661 3,500 6,000 3,500 3,500 0.00%
TOTAL REVENUES 861,423$ 634,100$ 630,000$ 771,977$ 771,977$ 21.74%
TOTAL FUNDS AVAIL.839,750$ 869,609$ 865,509$ 986,799$ 986,799$ 13.48%
EXPENDITURES AND TRANSFERS
CLAIMS 361,262$ 380,000$ 347,913$ 360,000$ 360,000$ (5.26%)
PREMIUMS 50,000 63,000 111,830 123,000 123,000 95.24%
ADMINISTRATION FEE 105,500 116,050 50,000 65,000 65,000 (43.99%)
GENERAL & ADMIN. 126,645 136,777 136,277 129,869 129,869 (5.05%)
OTHER OPERATING 0 0 0 0 12,500 N/A
OTHER NON-OPER. 21,084 0 4,667 4,167 4,167 N/A
TRANSFERS 0 0 0 0 0 N/A
CONTINGENCY 0 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
& TRANSFERS 664,490$ 695,827$ 650,687$ 682,036$ 694,536$ (0.19%)
GAAP ADJUSTMENTS 60,249$
INCREASE (DECREASE) IN
WORKING CAPITAL 196,933$ (61,727)$ (20,687)$ 89,941$ 77,441$
ENDING WORKING CAPITAL 235,509$ 173,782$ 214,822$ 304,763$ 292,263$
City of College Station
Workers Compensation
Fund Summary
WORKERS COMPENSATION FUND - USES
INVEST.
EARN.
1%
PREMIUM
99%
WORKERS COMPENSATION FUND - SOURCES
CLAIMS
52%
PREMIUM
20%
ADMIN FEE
11%
GENERAL &
ADMIN.
19%
OTHER
OPERATING
2%
199
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING WORKING CAPITAL 173,858$ 404,404$ 404,404$ 203,141$ 203,141$
REVENUES
PREMIUMS 434,800$ 587,000$ 589,000$ 733,800$ 733,800$ 25.01%
INVESTMENT EARN. 3,589 2,200 8,600 6,300 6,300 186.36%
OTHER 18,323 35,000 34,000 35,000 35,000 0.00%
TOTAL REVENUES 456,712$ 624,200$ 631,600$ 775,100$ 775,100$ 24.17%
TOTAL FUNDS AVAIL.630,570$ 1,028,604$ 1,036,004$ 978,241$ 978,241$ (4.90%)
EXPENDITURES AND TRANSFERS
CLAIMS 109,462$ 255,000$ 430,000$ 300,000$ 300,000$ 17.65%
ADMINISTRATION FEE 2,674 0 33,848 37,000 37,000 N/A
PREMIUMS 241,052 252,000 226,405 249,000 249,000 (1.19%)
LITIGATION 0 0 0 25,000 25,000 N/A
GENERAL & ADMIN. 126,645 124,277 124,277 129,869 129,869 4.50%
OTHER OPERATING 8,310 15,500 9,000 9,000 9,000 (41.94%)
OTHER NON-OPER. 0 50,000 9,333 8,333 8,333 (83.33%)
CONTINGENCY 0 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
& TRANSFERS 488,143$ 696,777$ 832,863$ 758,202$ 758,202$ 8.82%
GAAP ADJUSTMENTS 261,977$
INCREASE (DECREASE) IN
WORKING CAPITAL (31,431)$ (72,577)$ (201,263)$ 16,898$ 16,898$
ENDING WORKING CAPITAL 404,404$ 331,827$ 203,141$ 220,038$ 220,039$
City of College Station
Property Casualty
Fund Summary
PROPERTY CASUALTY FUND - SOURCES
PREMIUMS
94%
OTHER
5%
INVESTMENT
EARN.
1%
PROPERTY CASUALTY FUND - USES
OTHER NON-OPER.
1%GENERAL & ADMIN.
17%
OTHER OPERATING
1%
LITIGATION
3%
CLAIMS
40%
ADMINISTRATION
FEE
5%
PREMIUMS
40%
200
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING WORKING CAPITAL 1,525,799 2,307,356$ 2,307,356$ 3,292,656$ 3,292,656$
REVENUES
City Contribution 4,221,552$ 4,111,000$ 3,970,000$ 4,239,767$ 4,239,767$ 3.13%
Employee Contribution 950,502 947,930 1,010,000 1,020,100 1,020,100 7.61%
COBRA 11,222 1,500 24,300 1,500 1,500 0.00%
Investment Earnings 4,387 82,400 92,000 131,700 131,700 59.83%
Other 66,157 0 15,000 0 0 N/A
TOTAL REVENUES 5,253,819$ 5,142,830$ 5,111,300$ 5,393,067$ 5,393,067$ 4.87%
TOTAL FUNDS AVAIL.6,779,618$ 7,450,186$ 7,418,656$ 8,685,723$ 8,685,723$ 16.58%
EXPENDITURES AND TRANSFERS
Claims 2,004,619$ 3,739,698$ 3,362,000$ 3,699,000$ 3,699,000$ (1.09%)
Administration Fees 277,037 507,241 345,000 376,000 376,000 (25.87%)
Premiums 1,303,129 273,088 333,000 366,000 366,000 34.02%
General & Admin Transfers 49,520 51,006 54,000 54,194 54,194 6.25%
Other Operating 8,361 20,085 7,000 7,000 7,000 (65.15%)
Other Nonoperating 00000N/A
Transfers 350,000 0000N/A
Contingency 0 25,000 25,000 25,000 25,000 0.00%
TOTAL OPERATING EXPENSES
& TRANSFERS 3,992,665$ 4,616,118$ 4,126,000$ 4,527,194$ 4,527,194$ (1.93%)
GAAP ADJUSTMENTS (479,597)$
INCREASE IN WORKING CAPITAL 1,261,154$ 526,712$ 985,300$ 865,873$ 865,873$
ENDING WORKING CAPITAL 2,307,356$ 2,834,068$ 3,292,656$ 4,158,529$ 4,158,529$
City of College Station
Employee Benefits
Fund Summary
EMPLOYEE BENEFITS FUND - USES
Claims
Other Operating
Other
Nonoperating
Transfers
Contingency
Administration
Fees Premiums
General & Admin
Transfers
EMPLOYEE BENEFITS FUND- SOURCES
City Contribution
78.6%
Investment
Earnings
2.4%Employee
Contribution
18.9%
201
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
BEGINNING WORKING CAPITAL 99,608$ 116,121$ 116,121$ 119,349$ 119,349$
REVENUES
Premiums 28,967$ 28,900$ 34,328$ 30,141$ 30,141$ 4.29%
Investment Earnings 2,605 2,200 3,300 2,500 2,500 13.64%
TOTAL REVENUES 31,573$ 31,100$ 37,628$ 32,641$ 32,641$ 4.95%
TOTAL FUNDS AVAIL.131,181$ 147,221$ 153,749$ 151,990$ 151,990$ 3.24%
EXPENDITURES & TRANSFERS
Claims 14,374$ 25,000$ 34,400$ 30,000$ 30,000$ 20.00%
TOTAL OPERATING EXPENSES
& TRANSFERS 14,374$ 25,000$ 34,400$ 30,000$ 30,000$ 20.00%
GAAP ADJUSTMENTS (686)$
INCREASE IN WORKING CAPITAL 17,199$ 6,100$ 3,228$ 2,641$ 2,641$
ENDING WORKING CAPITAL 116,121$ 122,221$ 119,349$ 121,990$ 121,990$
City of College Station
Unemployment Compensation
Fund Summary
UNEMPLOYMENT FUND - SOURCES
Premiums
92%
Investment
Earnings
8%
UNEMPLOYMENT FUND - USES
Claims
100%
202
Equipment Replacement Fund
The Equipment Replacement Fund is an internal
service fund that provides equipment and fleet
replacements within the City of College Station. In
an effort to better control costs, the fund receives
rental charges from departments based on the
economic life of their equipment and vehicles. The
fund then purchases replacements as scheduled
and/or as conditions warrant.
This fund is prepared on the modified accrual basis
where cash transactions are included in the budget
presentation in lieu of non-cash transactions such as
depreciation. The focus is on the net change in
working capital.
Specific rental charges are based upon the estimated
replacement price of the individual items. Specific
approved replacement policies include the following:
1. All qualified existing fleet equipment will be
replaced through the equipment replacement
fund. Other equipment will be replaced through
the budget process.
2. Each department will be charged an annual
replacement fee based on the useful life and
anticipated replacement cost of each vehicle
assigned to that department. A team made up of
representatives from user departments and Fiscal
Services will review fleet replacement lists to
ensure that the guidelines are being met and that
funds are available to replace needed equipment.
3. Each department will be charged for the phone
system based on the number of phones it is
assigned. Charges for the 800 MHz radio
system will be prorated in the same manner.
These charges will continue after the interfund
loan has been recovered in order to replace the
phone and radio systems in the future.
4. The Police and Fire Department will be charged
for the Mobile Data Terminal system being
installed. These changes will ensure that the
system can be replaced in the future.
5. Each department will be charged an annual
copier replacement rental fee based upon the
number of authorized copiers. Fiscal Services
and Office of Technology and Information
Services representatives will evaluate each
department’s copier needs on a case by case
basis to determine whether the purchase or
continual rental of a copier is the most efficient
course of action. Replacement copiers will be
purchased through the Equipment Replacement
Fund. New (additions to the inventory) copiers
will be funded through individual department’s
operating budget.
6. Other equipment, not specifically detailed above,
will be handled in a similar manner.
Representatives of affected departments will be
responsible for meeting with Fiscal Services to
determine if inclusion in the Equipment
Replacement Fund is warranted.
Base budget revenues for the fund reflect the above
policies. The revenues are automatically transferred
from departmental budgets on a monthly basis to
ensure that sufficient funds will be available to fund
expenses related to the specific functions. The
approved FY 06 total revenues are $3,396,568.
The approved FY 06 total expenditures are
$2,823,191, a 41.84% decrease from the FY 05
revised budget. $383,592 is included in the
expenditures for the purchase of new vehicles and
equipment requested via the service level
adjustments.
203
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
.
BEGINNING WORKING CAPITAL 7,236,169$ 7,284,748$ 6,722,994$ 5,281,362$ 5,281,362$
REVENUES
FLEET RENTALS 1,858,010$ 2,689,250$ 2,741,372$ 2,205,800$ 2,673,692 (0.58%)
PHONE SYSTEM RENTALS 77,910 76,424 76,424 99,650 99,650 30.39%
RADIO SYSTEM RENTALS 172,500 152,980 152,980 175,000 175,000 14.39%
MOBILE DATA SYSTEM RENTALS 137,328 106,939 106,939 72,100 85,850 (19.72%)
COPIER RENTALS 56,130 80,700 80,700 80,700 80,700 0.00%
OTHER EQUIPMENT RENTALS 0 0 0 31,676 31,676 N/A
INVESTMENT & OTHER 166,360 91,191 91,191 100,000 100,000 9.66%
CERTIFICATE OF OBLIGATION 0 850,000 859,620 0 0 (100.00%)
OTHER NONOPERATING 344,620 245,000 130,000 150,000 150,000 (38.78%)
TOTAL REVENUES 2,812,858$ 4,292,484$ 4,239,226$ 2,914,926$ 3,396,568$ (20.87%)
EXPENDITURES
FLEET REPLACEMENT 2,010,624$ 2,522,200$ 2,522,200$ 1,614,300$ 1,614,300$ (36.00%)
FLEET PURCHASE 0 1,516,750 1,516,750 0 383,592 (74.71%)
PHONE SYSTEM REPLACEMENT 0 0 917,000 0 0 N/A
RADIO SYSTEM REPLACEMENT 0 100,000 0 100,000 100,000 0.00%
MOBILE DATA SYSTEM REPLACEMENT 0 227,000 227,000 0 0 (100.00%)
COPIER REPLACEMENT 116,950 73,750 73,750 106,500 106,500 44.41%
OTHER EQUIPMENT REPLACEMENT 59,169 0 0 31,676 31,676 N/A
DEBT SERVICE TRANSFER 403,752 414,538 414,538 587,123 587,123 41.63%
DEBT ISSUANCE COST 0 0 9,620 0 0
TOTAL NET EXPENDITURES 2,590,495$ 4,854,238$ 5,680,858$ 2,439,599$ 2,823,191$ (41.84%)
GAAP ADJUSTMENTS (173,784)$
INCREASE (DECREASE)
IN WORKING CAPITAL 222,363$ (561,754)$ (1,441,632)$ 475,327$ 573,377$
ENDING WORKING CAPITAL 7,284,748$ 6,722,994$ 5,281,362$ 5,756,689$ 5,854,739$
City of College Station
Equipment Replacement Fund
EQUIPMENT REPLACEMENT FUND - SOURCES
FLEET RENTALS
79%
COPIER
RENTALS
2%
RADIO SYSTEM
RENTALS
5%
OTHER
EQUIPMENT
RENTALS
1%
INVESTMENT &
OTHER
3%
MOBILE DATA
SYSTEM
RENTALS
3%
OTHER
NONOPERATING
4%
PHONE SYSTEM
RENTALS
3%
EQUIPMENT REPLACEMENT FUND - USES
FLEET
REPLACEMENT
56%
DEBT SERVICE
TRANSFER
21%
OTHER
EQUIPMENT
REPLACEMENT
1%
FLEET
PURCHASE
14%
COPIER
REPLACEMENT
4%
RADIO SYSTEM
REPLACEMENT
4%
204
Fleet and Equipment Replacement
Department Vehicle # Year Fleet and Equipment Scheduled Replacements Cost
Police Administration 4001 1999 Crown Victoria Pool 34,000
Uniform Patrol 4109 2003 Ford Crown Victoria 34,325
Uniform Patrol 4110 2003 Ford Crown Victoria 34,325
Uniform Patrol 4111 2003 Ford Crown Victoria 34,325
Uniform Patrol 4112 2003 Ford Crown Victoria 34,325
Uniform Patrol 4161 1998 K-9 SUV 41,000
Uniform Patrol 4175 1999 Patrol Car Alert 22,000
Special Services 4802 1997 Patrol Car 34,000
Special Services 4803 1997 Patrol Car 34,000
Special Services 4804 2000 Chev 1/2 Ton PU 31,000
Special Services 4805 2000 Chev 1/2 Ton PU 31,000
Police Total 364,300$
Fire Suppression 5104 1993 Dodge Dynasty 21,000
Fire Suppression 5112 1995 Freightliner Ambulance 126,000
Fire Total 147,000$
Streets Maintenance 3103 1997 Ford Ext Cab 3/4 Ton PU 25,000
Streets Maintenance 3134 1994 Ford Dump Truck 66,000
Streets Maintenance 3149 1990 International Dump Truck 66,000
Streets Maintenance 3155 1991 Case Loader Backhoe 65,000
Drainage Maintenance 3207 1996 JD Boom Mower 50,000
Fleet 3306 1982 Forklift 30,000
Public Works Total 302,000$
Community Development 6101 1995 Chev Cargo Van 19,000
Community Development 6302 1993 Dodge Dynasty 19,000
Community Development 6403 1993 Dodge Dynasty 19,000
Community Development Total 57,000$
Parks Administration 8004 1995 Dodge Ram Passenger Van 19,000
Operations 8316 1992 JD Tractor 36,000
Operations 8308 1994 GMC Sierra Pickup 19,000
Operations 8337 1995 Chev 1/2 Ton PU 19,000
Operations 8340 1996 GMC Crew Cab 25,000
Operations 8343 W 2000 Toro Mower 9,000
Operations 8344 E 2000 Toro Mower 9,000
Operations 8345 S 2000 Toro Mower 9,000
Operations 8347W 2001 Toro Mower 9,000
Forestry 8413 1995 1 Ton Chipper Truck 45,000
Forestry 8422 1998 Grasshopper 9,000
Forestry 8423 1998 JD Gator 12,000
Parks Total 220,000$
Print/Mail 1602 1995 GMC Safari Van 19,000
Library 1803 1993 Chev Astro Van 19,000
Communications 1809 2001 Chev Ext Cab 1/2 Ton Pickup 19,000
MIS 2605 1995 Chev Lumina Van 19,000
OTIS Total 76,000$
Electric 9146 1998 Chev Lumina 20,000
Electric 9205 1994 Ford 1/2 Ton PU 18,000
Electric 9258 1990 Chev Bucket Truck 155,000
Water / Wastewater 9911 1995 Kawaski Mule 12,000
Water 9404 1992 JD Backhoe Loader 65,000
Water 9421 2000 Chev 1/2 Ton PU 19,000
Water 9428 1995 Ford Utility Truck (SP) 36,000
Water 9431 1997 Ford Utility Truck 36,000
Wastewater 9503 JD Tractor 30,000
Wastewater 9558 1998 Chev HD3500 36,000
Public Utilities Total 427,000$
Landfill Operations 7304 1997 Ford Ext Cab 21,000
BVSWMA Total 21,000$
Total Replacement for the FY 06 Approved Base Budget 1,614,300$
205
Fleet and Equipment Replacement
Department Fleet and Equipment Approved SLAs Cost
Meter Services small truck 14,000
PARD Operartions small truck 15,000
Drainage GIS tech vehicle 22,000
Drainage 4X4 Gator 15,000
Drainage Boom mower upgrade 35,000
BVSWMA 4X4 diesel Gator 12,000
BVSWMA upgrade truck to SUV 13,570
Streets Asphalt paver 80,000
Traffic Signs and Markings Pavement Striper 1,200
Water Extended cab pick-up truck 19,000
Water Bobcat excavator 45,000
Water Vehicle upgrade 3,000
Water Vehicle upgrade 2,000
Police patrol vehicle 30,911
Police patrol vehicle 30,911
Wastewater forklift 45,000
383,592$ Total New Fleet and Equipment for the FY 06 Approved Budget
206
Utility Customer Service Fund
The Utility Customer Service Fund is used to
account for expenditures associated with meter
services, billing, and collection for the City’s
Electric, Water, Wastewater, Sanitation and
Drainage utilities.
This fund is prepared on the modified accrual basis
where cash transactions are included in the budget
presentation in lieu of non-cash transactions such as
depreciation. The focus is on the net change in
working capital. Revenues in the Utility Customer
Service Fund are received as service charges from
the various enterprise funds and the Drainage Fund.
Revenues are projected to be $2,353,900.
FY06 approved expenditures are $2,418,261, an
increase of 2.72% from the FY05 revised budget.
The Utility Customer Service Fund has three
proposed SLAs totaling $37,024. The first SLA is a
reorganization of the Key Accounts position and
results in a $35,702 savings. The Key Accounts
duties will be distributed within the deparment and
some of the funding will be used for materials
needed for key accounts coordination. The second
SLA is for $38,726 to fund an additional half-time
Meter Services Field Representative. This SLA
includes funding for the salary and benfits for this
postion as well as the vehicle needed to perform
meter services duties. The third SLA is for $34,000
to cover the fees associated with accepting credit
card payments from customers. There is funding in
the amount of $13,577 in the General and
Administrative transfer SLA column to account for
the transfer to the General Fund for the remittance
processing SLA in OTIS and the part time mail
clerk SLA in Print/Mail.
207
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
REVENUES & SERVICE CHARGES
SERVICE CHARGES 2,155,326$ 2,160,000$ 2,160,000$ 2,180,000 2,180,000$ 0.93%
OTHER OPERATING REVENUE 161,618 154,500 166,900 171,900 171,900 11.26%
INVESTMENT INCOME 2,921 1,800 4,500 2,000 2,000 11.11%
NONOPERATING 22,435 0 0 0 0 N/A
TOTAL REVENUES 2,342,300$ 2,316,300$ 2,331,400$ 2,353,900$ 2,353,900$ 1.62%
TOTAL FUNDS AVAILABLE 2,391,144$ 2,442,082$ 2,457,182$ 2,489,169$ 2,489,169$ 1.93%
DEPT. EXPENDITURES
COLLECTIONS 1,307,021$ 1,337,925$ 1,332,597$ 1,406,767$ 1,405,065$ 5.02%
METER SERVICE 446,755 523,238 496,233 496,536 535,262 2.30%
FLEET MAINTENANCE TRANSFER 1,007 0 0 0 0 N/A
GENERAL AND ADMIN. TRANSFER 490,481 463,083 463,083 434,357 447,934 (3.27%)
CONTINGENCY 0 30,000 30,000 30,000 30,000 0.00%
TOTAL EXPENDITURES 2,245,264$ 2,354,246$ 2,321,913$ 2,367,660$ 2,418,261$ 2.72%
GAAP ADJUSTMENT (20,098)$
TOTAL EXPENDITURES INCREASE
(DECREASE) IN WORKING CAPITAL 97,036$ (37,946)$ 9,487$ (13,760)$ (64,361)$
BEGINNING WORKING CAPITAL 48,844$ 125,782$ 125,782$ 135,269$ 135,269$
ENDING WORKING CAPITAL 125,782$ 87,836$ 135,269$ 121,509$ 70,908$
CITY OF COLLEGE STATION
UTILITY CUSTOMER SERVICE FUND
FUND SUMMARY
UTILITY CUSTOMER SERVICE FUND - SOURCES
OTHER
OPERATING
REVENUE
7%
SERVICE
CHARGES
93%
UTILITY CUSTOMER SERVICE FUND - USES
GENERAL
AND ADMIN.
TRANSFERS
19%
COLLECTIONS
58%
CONTINGENCY
1%
METER
SERVICE
22%
208
CITY OF COLLEGE STATION
Utility Customer Service Operations & Maintenance
Summary
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
BILLING COLLECTIONS 1,307,021$ 1,337,925$ 1,332,597$ 1,406,767$ 1,405,065$ 5.02%
METER SERVICES 446,755 523,238 496,233 496,536 535,262 2.30%
UTILITY CUSTOMER SERVICE TOTAL 1,753,776$ 1,861,163$ 1,828,830$ 1,903,303$ 1,940,327$ 4.25%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 1,182,361$ 1,272,136$ 1,255,357$ 1,332,179$ 1,306,729$ 2.72%
SUPPLIES 60,903 69,227 65,534 69,452 71,121 2.74%
MAINTENANCE 43,771 60,270 53,416 55,550 57,233 (5.04%)
PURCHASED SERVICES 406,406 409,530 424,199 446,122 488,944 19.39%
CAPITAL OUTLAY 60,335 50,000 30,324 0 16,300 0.00%
UTILITY CUSTOMER SERVICE TOTAL 1,753,776$ 1,861,163$ 1,828,830$ 1,903,303$ 1,940,327$ 4.25%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
BILLING COLLECTIONS 20.5 20.0 20.0 20.0 20.0 0.00%
METER SERVICES 10.0 10.0 10.0 10.0 10.5 5.00%
UTILITY CUSTOMER SERVICE TOTAL 30.5 30.0 30.0 30.0 30.5 1.67%
SERVICE LEVEL ADJUSTMENTS
BILLING COLLECTION Key Accounts Program ($35,702)
Credit Card fees $34,000
METER SERVICES 1 Part-time Meter Service Field Representative 38,726
UTILITY CUSTOMER SERVICE FUND $ 37,024
209
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
UTILITY CUSTOMER SERVICE
Description & Budget Explanation:
The Utility Customer Service Division is responsible for connecting and disconnecting water and electric meters
reading those meters and provide billing and collection services for the city to all customers of electric, water, sewer,
sanitation and drainage services.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,580,146 $1,753,776 $1,828,830 $1,940,327
Position Summary 30.5 30 30 30.5
Program Name: Utility Customer Service
Service Level:Provide exceptional customer service to support the delivery of electric, water,
sewer, sanitation and drainage services to the citizens of College Station.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied with courtesy of personnel 94.0% N/A 94.0% 94.0%
on citizen survey.
-Percent satisfied with knowledge of personnel N/A 92.0% 90.0% 90.0%
on citizen survey.
Efficiency
-No. of customers per day per walk-up
employee. 84 79 80 80
-Annual number of processed bills per
employee. 18,504 19,145 19,500 19,600
-Cost per bill. $4.24 $4.55 $4.70 $4.90
-Percent of bad debt expense annually. 0.42% 0.38% 0.40% 0.50%
Output
-No. of incoming calls. 82,018 82,536 83,000 84,000
-No. of bills annually. 370,083 382,896 395,000 405,000
-No. of payments. 404,742 408,348 410,000 420,000
-No. of walk-up customers. 73,888 69,256 70,000 71,000
-No. of service orders. 81,282 84,994 85,000 86,000
Program Name: Meter Service
Service Level:Provide timely connection and disconnection of electric and water services.
Maintain service installations to ensure accurate recording of utility consumption.
Obtain accurate and timely readings for all electric and water meters.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Same day service percentage. 99.99% 99.99% 99.99% 99.99%
-Read accuracy percentage. 99.90% 99.90% 99.50% 99.75%
Efficiency
-No. of completed service orders per person. 31,863 35,977 36,000 36,500
-No. of completed routine checks of electric
meters per person annually. 1,804 2,485 2,500 2,500
-No. of meters read daily, per person. 399 385 410 410
-Cost per meter read $0.31 $0.31 $0.40 $0.40
Output
-No. of service orders completed. 63,726 71,953 72,000 73,000
-No. of meters/readings checked out. 3,607 4,970 5,000 5,000
-No. of theft/tampering incidents discovered. 31 23 25 25
-No. of utility payments taken in the field. 1,574 1,696 1,800 1,800
-No. of meters read annually. 552,949 577,773 580,000 590,000
Input
-No. of full-time technicians.2222
-No. of full-time meter readers.6667
-No. of full-time commercial meter readers.1111
210
Fleet Maintenance, Print/Mail, and Communications Funds
The Internal Service Funds are a combination of
internal services comprised of Communications, Fleet
Services and Print/Mail within the City. In an effort to
better control costs, the funds receive revenues based
on the expected costs associated with the
aforementioned services, and use them to pay for
those services.
The Internal Service Funds are prepared on the
modified accrual basis where cash transactions are
included in the budget presentation in lieu of non-cash
transactions such as depreciation. The focus is on the
net change in working capital.
Estimates for annual funding levels have been
developed using a number of techniques that forecast
printing and mail costs, communications maintenance
costs and fleet maintenance costs. The policies that
were approved to set up the funds are as follows:
1. Specific charges will be assigned to each printing
job based on number of pages, binding, stapling,
folding, etc. This revenue will be used to pay for
all labor, materials and overhead costs associated
with internal printing.
2. Each department will be charged an annual mail-
handling fee based on the costs associated with
the collection, distribution and processing of mail
within the City.
3. Copier maintenance costs are based on a “pool of
pages,” with maintenance paid through the
Print/Mail Division. The costs for this service is
recovered monthly from departments based on the
number of pages copied.
4. Annual communications maintenance charges will
be prorated based on the number of phones and
radios in each department. All other
miscellaneous maintenance charges are forecast
based on the number of work orders in the
previous year. These charges will be used to pay
for all expenses related to each specific function
in Communications.
5. Each department with assigned vehicles will be
charged an annual maintenance fee to cover
inspections and maintenance problems.
Base budget revenues for the fund reflect the above
policies. The revenues are transferred from
departmental budgets on a monthly basis to ensure that
sufficient funds will be available to fund all expenses
related to the specific functions.
Fleet Maintenance Fund
In FY06, revenues in the Fleet Fund are projected to
increase by 2.34%. This increase is from the transfers
from the various operating departments for services
provided by fleet.
The FY06 proposed expenditures are $1,537,326, a
decrease of 4.53% from the previous fiscal year. This
decrease is due to a decrease in the General and
Administrative transfer, which is Fleet’s payment to
the General Fund for the cost of services such as
Human Resources, Budget, Accounting, etc. Three
service level adjustments have been proposed for
Fleet. They are: $5,000 for technician training; $5,200
for repair software; and $12,000 to overhaul the heavy
equipment and truck wash. Money will also be
appropriated for new vehicle repair.
Print/Mail Fund
The total proposed revenues for FY06 are $428,556
and the FY06 proposed expenditures are $453,216, a
7.24% increase over the FY05 revised budget. The
proposed budget includes two service level
adjustments for $36,938. The first SLA is for $16,938
to fund an additional half-time mail clerk. The second
SLA is for $20,000 for an increase in printing
supplies.
Communications Fund
Revenues in this fund are projected to increase by
5.11% from the revised budget of FY05. The revenues
in this fund are transfers from the various operating
funds designed to cover the costs of providing the
services in the Communications Fund. Revenues in
FY06 are projected to be $746,640.
Expenditures are proposed to increase by 3.46% to
$720,634. No service level adjustments have been
included for Communications in FY06.
211
CITY OF COLLEGE STATION
FLEET MAINTENANCE FUND
FUND SUMMARY
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
REVENUES
FLEET CHARGES 1,308,624$ 1,558,290$ 1,558,290$ 1,715,620$ 1,745,790$ 12.03%
INTEREST EARNINGS (7,877)(324)320 320 320 (198.77%)
TRANSFERS 105,922 148,300 148,300 0 0 (100.00%)
TOTAL REVENUES 1,406,669$ 1,706,266$ 1,706,910$ 1,715,940$ 1,746,110$ 2.34%
EXPENDITURES
PARTS 88,145$ 88,965$ 95,125$ 92,805$ 92,805$ 4.32%
FLEET MAINTENANCE 1,205,746 1,371,117 1,394,885 1,274,341 1,296,541 (5.44%)
GEN. & ADMIN. TRANSFERS 134,043 150,118 150,118 147,980 147,980 (1.42%)
OPERATING EXPENSES 0 0 0 0 0 N/A
CONTINGENCY 0 0 0 0 0 N/A
OTHER (27,582)0 0 0 0 N/A
TOTAL EXPENDITURES 1,400,352$ 1,610,200$ 1,640,128$ 1,515,126$ 1,537,326$ (4.53%)
GAAP ADJUSTMENT (28,009)$
INCREASE (DECREASE)
IN WORKING CAPITAL 6,317$ 96,066$ 66,782$ 200,814$ 208,784$
BEGINNING WORKING CAPITAL (16,212)$ (37,904)$ (37,904)$ 28,878$ 28,878$
ENDING WORKING CAPITAL (37,904)$ 58,162$ 28,878$ 229,692$ 237,662$
FLEET FUND - SOURCES
FLEET
CHARGES
99.98%
INTEREST
EARNINGS
0.02%
FLEET FUND - USES
FLEET MAINT.
83%
GEN. & ADMIN.
TRANSFERS
10% PARTS
6%
212
CITY OF COLLEGE STATION
Fleet Services Operations & Maintenance
Summary
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
PARTS 88,145$ 88,965$ 95,125$ 92,805$ 92,805$ 4.32%
ADMINISTRATION 1,205,746 1,371,117 1,394,885 1,274,341 1,296,541 (5.44%)
DEPARTMENT TOTAL 1,293,891$ 1,460,082$ 1,490,010$ 1,367,146$ 1,389,346$ (4.84%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 665,378$ 674,976$ 703,723$ 708,239$ 708,239 4.93%
SUPPLIES 542,958 557,346 555,800 561,720 561,720 0.78%
MAINTENANCE 32,151 29,250 29,036 36,629 36,629 25.23%
PURCHASED SERVICES 53,404 50,210 53,381 60,558 65,558 30.57%
GENERAL CAPITAL 0 148,300 148,070 0 17,200 -88.40%
DEPARTMENT TOTAL 1,293,891$ 1,460,082$ 1,490,010$ 1,367,146$ 1,389,346$ (4.84%)
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
PARTS 2.0 2.0 2.0 2.0 2.0 0.00%
ADMINISTRATION 13.0 13.0 13.0 13.0 13.0 0.00%
DEPARTMENT TOTAL 15.0 15.0 15.0 15.0 15.0 0.00%
SERVICE LEVEL ADJUSTMENTS
FLEET SERVICES Technician Training 5,000$
Mitchell Repair Software 5,200
Truck Wash Overhaul 12,000
FLEET TOTAL 22,200$
213
PUBLIC WORKS
FLEET
Description & Budget Explanation:
The Fleet Services Division is responsible for the care and maintenance of all vehicles and
equipment in the City fleet.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $1,241,421 $1,293,891 $1,490,010 $1,389,346
Position Summary 15 15 15 15
Program Name: Fleet Services
Service Level:Provide prompt, reliable maintenance service at cost effective rates.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-% satisfied on customer service survey. 87% 96% 95% 93%
Efficiency
-PM as a percentage of total work orders 70% 69% 70% 70%
-Mechanic efficiency percentage. 76% 73% 74% 75%
Output
-No. of vehicles per mechanic. 46 46 51 55
-No. of hours logged to work orders. 12,618 11,128 13,000 13,050
-Shop rate per hour. $52.50 $52.00 $52.00 $52.00
214
CITY OF COLLEGE STATION
PRINT/MAIL FUND
FUND SUMMARY
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
REVENUES
PRINTING CHARGES 295,594$ 328,000$ 295,350$ 298,000$ 298,000$ (9.15%)
MAIL CHARGES 84,289 83,835 83,835 86,218 103,156 23.05%
COPIER CHARGES 0 35,000 30,000 30,000 30,000 (14.29%)
OTHER FEES 0 0 0 0 0 N/A
INVESTMENT EARNINGS (1,490) 100 (2,600) (2,600) (2,600)(2700.00%)
TOTAL REVENUES 378,393$ 446,935$ 406,585$ 411,618$ 428,556$ (4.11%)
EXPENDITURES
PRINT/MAIL 374,862$ 376,596$ 423,962$ 384,655$ 421,593$ 11.95%
CONTINGENCY 22 7,000 0 0 0 (100.00%)
GENERAL AND ADMIN. TRANS.45,829 39,038 39,038 31,623 31,623 (18.99%)
TOTAL EXPENDITURES 420,713$ 422,634$ 463,000$ 416,278$ 453,216$ 7.24%
GAAP ADJUSTMENT 9,626$
INCREASE (DECREASE)(42,320)$ 24,301$ (56,415)$ (4,660)$ (24,660)$
IN WORKING CAPITAL
BEGINNING WORKING CAPITAL 2,882$ (29,812)$ (29,812)$ (86,227)$ (86,227)$
ENDING WORKING CAPITAL (29,812)$ (5,511)$ (86,227)$ (90,887)$ (110,887)$
PRINT/MAIL FUND - SOURCES
PRINTING
CHARGES
68%
MAIL CHARGES
24%
COPIER
CHARGES
7%
INVESTMENT
EARNINGS
1%
PRINT/MAIL FUND - USES
PRINT/MAIL
93%
GENERAL
AND ADMIN.
TRANS.
7%
215
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
PRINT/MAIL 374,862$ 376,596$ 423,962$ 384,655$ 421,593$ 11.95%
DIVISION TOTAL 374,862$ 376,596$ 423,962$ 384,655$ 421,593$ 11.95%
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 190,522$ 196,376$ 198,221$ 201,374$ 218,312$ 11.17%
SUPPLIES 111,404 85,645 96,391 66,135 86,135 0.57%
MAINTENANCE 19,110 40,843 57,838 38,880 38,880 (4.81%)
PURCHASED SERVICES 53,826 53,732 71,512 78,266 78,266 45.66%
CAPITAL OUTLAY - 0 0 0 0 N/A
DIVISION TOTAL 374,862$ 376,596$ 423,962$ 384,655$ 421,593$ 11.95%
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
PRINT/MAIL 5.0 5.0 5.0 5.0 5.5 0.00%
DIVISION TOTAL 5.0 5.0 5.0 5.0 5.5 10.00%
SERVICE LEVEL ADJUSTMENTS
PRINT/MAIL 1 Half-Time Mail Clerk 16,938
Increase in Printing Supplies 20,000
PRINT MAIL TOTAL 36,938
CITY OF COLLEGE STATION
Print/Mail Operations & Maintenance
Division Summary
PERSONNEL SUMMARY BY ACTIVITY
EXPENDITURE BY CLASSIFICATION
EXPENDITURE BY ACTIVITY
216
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
PRINT /MAIL
Description & Budget Explanation:
The Print/Mail Division is responsible for the collection, handling and distribution of interoffice and external mail
throughout the City. Print/Mail is also responsible for in-house printing needs and sign making.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $363,143 $374,862 $423,962 $421,593
Position Summary 5555.5
Program Name: Print/Mail
Service Level:Provide professional and helpful customer service to City staff requiring printing
and design needs, mail guidance and signs.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-% satisfied on annual customer survey. 97% N/A* 95% 95%
Efficiency
-% of incoming mail delivered within 24 hrs. 100% 100% 100% 100%
-% of print work orders completed within
5 days. 95% 97% 93% 93%
-No. of annual print work orders per staff. 502 481 500 500
Output
-No. of printing services work orders. 1,507 1,442 1,500 1,500
-No. pieces of outgoing mail (w/o utility bills). 238,646 224,908 230,000 230,000
*Internal Survey not done in FY04.
217
CITY OF COLLEGE STATION
COMMUNICATIONS FUND
FUND SUMMARY
FY 05 FY 05 FY 06 FY 06 % CHANGE IN
FY 04 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 05 TO FY 06
REVENUES
COMMUNICATION CHARGES 680,316$ 710,230$ 703,471$ 746,540$ 746,540$ 5.11%
TRANSFERS 0 0 0 0 0 N/A
INVESTMENT INCOME (557) 100 100 100 100 0.00%
TOTAL REVENUES 679,759$ 710,330$ 703,571$ 746,640$ 746,640$ 5.11%
EXPENDITURES
OPERATIONS 584,408$ 585,545$ 585,537$ 609,279$ 609,279$ 4.05%
OPERATING EXPENSES 0 0 0 0 0 N/A
GEN. & ADMIN. TRANSFERS 100,000 111,022 111,022 111,355 111,355 0.30%
TOTAL EXPENDITURES 684,408$ 696,567$ 696,559$ 720,634$ 720,634$ 3.46%
GAAP ADJUSTMENT (2,141)$
INCREASE (DECREASE)
IN WORKING CAPITAL (4,648)$ 13,763$ 7,012$ 26,006$ 26,006$
BEGINNING WORKING CAPITAL (22,529)$ (29,318)$ (29,318)$ (22,306)$ (22,306)$
ENDING WORKING CAPITAL (29,318)$ (15,555)$ (22,306)$ 3,700$ 3,700$
COMMUNICATIONS FUND - SOURCES
COMM.
CHARGES
99.9%
INVEST
INCOME
0.1%
COMMUNICATIONS FUND - USES
OPS.
85%
GEN. &
ADMIN.
TRANSFER
15%
218
CITY OF COLLEGE STATION
Communications Services Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
COMMUNICATION SERV. 584,408$ 585,545$ 585,537$ 609,279$ 609,279$ 4.05%
DIVISION TOTAL 584,408$ 585,545$ 585,537$ 609,279$ 609,279$ 4.05%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 04 FY 05 FY 05 FY 06 FY 06 FY 05 TO FY 06
SALARIES & BENEFITS 338,901$ 350,975$ 357,970$ 368,313$ 368,313$ 4.94%
SUPPLIES 110,567 34,570 47,851 36,262 36,262 4.89%
MAINTENANCE 60,116 162,030 142,409 164,560 164,560 1.56%
PURCHASED SERVICES 62,861 37,970 37,307 40,144 40,144 5.73%
CAPITAL OUTLAY 11,963 0 0 0 - 0.00%
DIVISION TOTAL 584,408$ 585,545$ 585,537$ 609,279$ 609,279$ 4.05%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 05 FY 06 FY 06 FY 05 TO FY 06
COMMUNICATION SERV 6.0 6.0 6.0 6.0 6.0 0.00%
DIVISION TOTAL 6.0 6.0 6.0 6.0 6.0 0.00%
219
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
COMMUNICATION SERVICES
Description & Budget Explanation:
The Communication Services Division is responsible for maintaining the city’s telecommunications
infrastructure. This includes the telephone and radio systems of the City. These systems are crucial
to areas including Public Safety, Public Utilities and Public Works.
FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Budget Summary $542,951 $584,408 $585,537 $609,279
Position Summary 6666
Program Name: Communications
Service Level:Provide professional and helpful customer service to City staff requiring phone,
radio, and cable needs.
Performance Measures FY 03 FY 04 FY 05 FY 06
Actual Actual Estimate Approved
Effectiveness
-Percent of emergency work orders
responded to within 2 hours. 100% 100% 98% 98%
-Percent of routine work orders responded
to within one business day. 99% 99% 98% 98%
-Percent satisfied on survey. 89% 85% *85% 85%
Efficiency
-No. of work orders per staff annually. 166 199 **200 200
Output
-Total number of work orders. 995 996 1,000 1,000
*Internal survey not yet complete for FY04
**Telecom Analyst does not actively perform work orders. This number reflects 5 Technician positions.
220
HEART OF THE RESEARCH VALLEY
A
P
P
E
N
D
I
C
E
S
APPENDIX A
BUDGET ORDINANCES
A-1
A-2
A-3
A-4
A-5
A-6
A-7
A-8
HEART OF THE RESEARCH VALLEY
APPENDIX B
SERVICE LEVEL ADJUSTMENTS
FY 06 RECOMMENDED
SERVICE LEVEL ADJUSTMENTS
B-1
All Funds Recommended Service Level Adjustments
DEPARTMENT DESCRIPTION
ONE TIME
COSTS
REOCCURRING
COST TOTAL
SAVINGS/
REVENUES NET TOTAL
CSO Full-time Secretary - 31,648 31,648 - 31,648
CMO Gary Halter Internship Program 10,122 - 10,122 - 10,122
CMO Internal Auditor 3,690 79,491 83,181 41,591 41,590
Community Programs Decision Making for 1st time offenders - 5,850 5,850 5,265 585
Community Programs Increase part time program assistant to 3/4 time - 9,991 9,991 - 9,991
Legal Legal Clerk from 3/4 time position to full time Legal Secretary - 7,604 7,604 - 7,604
Legal Increase cost for Westlaw Subscription/Additional Training - 6,100 6,100 - 6,100
Emergency Management Homeland Security Luncheon Training - 1,950 1,950 - 1,950
Emergency Management Specialized Training 7,000 - 7,000 - 7,000
Emergency Management 160-NOAA Weather Radios 5,000 - 5,000 - 5,000
Human Resources Employee ID Cards 5,414 1,600 7,014 - 7,014
Human Resources Consultant Review Current Pay Plan 20,000 - 20,000 - 20,000
General Government 51,226 144,234 195,460 46,856 148,604
Municipal Court Court Security - 51,037 51,037 51,037 -
Fiscal Services - 51,037 51,037 51,037 -
Uniform Patrol 9 FTE Police Officers 199,387 247,648 447,035 100,000 347,035
Various Divisions Additional Overtime - 50,000 50,000 - 50,000
Technical Services Outsourcing of Document Imaging 60,000 - 60,000 - 60,000
Technical Services Evidence Barcoding System 20,395 2,500 22,895 - 22,895
Police 279,782 300,148 579,930 100,000 479,930
Fire Prevention Fire Prevention On-call Pay - 5,475 5,475 - 5,475
Fire Suppression 5 full time firefighter/paramedic over 3 years 37,996 112,484 150,480 - 150,480
Fire Suppression Equipment/operating funds for Ladder Truck 70,000 85,500 155,500 - 155,500
Fire Suppression Mandatory Health and Wellness Program 154,400 13,500 167,900 134,320 33,580
Fire Department 262,396 216,959 479,355 134,320 345,035
Development Services Admin Consulting Fees review Comp. Plan 75,000 - 75,000 - 75,000
Neighborhood Services Mosquito Abatement Program Grant 7,200 - 7,200 7,200 -
Building Inspection Building Permit Module - Click2Gov Software 11,200 1,680 12,880 - 12,880
Neighborhood Services Neighborhood Gateway Grant Program - 15,000 15,000 - 15,000
Development Services Bicycle Awareness and Education Material 6,000 - 6,000 - 6,000
Development Services 99,400 16,680 116,080 7,200 108,880
Streets Maintenance Rehabilitate Streets to City Standards 624,000 - 624,000 - 624,000
Streets Maintenance Petroleum Increase - 75,000 75,000 - 75,000
Streets Maintenance Medium size asphalt paver 80,000 13,950 93,950 - 93,950
Streets Maintenance Overlay Annexed streets 200,000 - 200,000 - 200,000
Traffic Signs and Markings Pavement Striping Machine w/Trailer 11,200 2,275 13,475 - 13,475
Traffic Signals Traffic System Upgrades 45,000 - 45,000 - 45,000
Traffic Signals Traffic Analysis Software 8,000 3,400 11,400 - 11,400
Public Works 968,200 94,625 1,062,825 - 1,062,825
Parks Operations Park Maintenance Additions 17,000 40,498 57,498 - 57,498
H/M Programs Prog & Spc. Event New Furniture and equipment 30,600 - 30,600 30,600 -
Parks Operations West District Lemontree Softball Field Lights 78,000 - 78,000 - 78,000
Aquatics Aquatics Service Demand - 20,000 20,000 - 20,000
Various Divisions Park Repairs 50,000 - 50,000 - 50,000
Special Facilities Instruction Mandatory Red Cross membership fees - 3,000 3,000 3,000 -
Parks 175,600 63,498 239,098 33,600 205,498
Library Youth Services Librarian - 43,470 43,470 - 43,470
Library Professional Services paid to Bryan-operating - 82,524 82,524 - 82,524
Library - 125,994 125,994 - 125,994
E-Government 1 FTE- E-Gov Technician 6,850 22,930 29,780 15,000 14,780
MIS Vision High Availability Software - 7,400 7,400 - 7,400
MIS IBM AIX Software Subscription - 4,000 4,000 - 4,000
MIS Remittance Processing Maintenance - 8,380 8,380 8,380 -
MIS HTE Web Module Maintenance - 8,440 8,440 - 8,440
MIS Routesmart Software Maintenance - 6,000 6,000 6,000 -
MIS US Design Software Maintenance - 2,250 2,250 - 2,250
MIS AutoCAD Subscription - 2,386 2,386 - 2,386
MIS Miscellaneous Software Maintenance - 24,366 24,366 - 24,366
MIS Water Sprinkler Fire Extinguishing System 17,500 400 17,900 - 17,900
MIS Network Analyst on Call Pay - 5,475 5,475 - 5,475
OTIS 24,350 92,027 116,377 29,380 86,997
FUND 001 General Fund Total Recommended 1,860,954 1,105,202 2,966,156 402,393 2,563,763
Parking Operations 2 Classic Neon arrow Style Parking signs 45,000 2,000 47,000 47,000
FUND 202 Parking Fund Total Recommended 45,000 2,000 47,000 - 47,000
FUND-211 Electric Fund Total Recommended 131,370 25,000 156,370 25,000 131,370
B-2
All Funds Recommended Service Level Adjustments
DEPARTMENT DESCRIPTION
ONE TIME
COSTS
REOCCURRING
COST TOTAL
SAVINGS/
REVENUES NET TOTAL
Water Security System for the USC Complex 30,370 - 30,370 - 30,370
Water Production Shallow Wells Operations - 36,000 36,000 - 36,000
Water Distribution Line Locator 25,500 46,474 71,974 - 71,974
Water Distribution Bobcat Trackhoe Excavator 45,000 8,890 53,890 2,329 51,561
Water Production Apply Coating System to cooling tower basins 45,000 - 45,000 - 45,000
Water Distribution Public Education - 4,000 4,000 - 4,000
Water Distribution Standard cab truck upgrade to crew cab 3,000 375 3,375 - 3,375
Water Production Upgrade to extended cab service truck 2,000 250 2,250 - 2,250
FUND-212 Water Fund Total Recommended 150,870 95,989 246,859 2,329 244,530
Wastewater Security System for the USC Complex 30,370 - 30,370 - 30,370
Wastewater Treatment 1 FTE WWTP Operator 2,300 39,623 41,923 - 41,923
Wastewater Treatment Polymer Cost Increase - 70,000 70,000 - 70,000
Wastewater Treatment 1 Off-Pavement forklift to replace a tractor 45,000 3,500 48,500 48,500
Savings from Water Excavator SLA - - - 4,871 (4,871)
FUND-213 Wastewater Fund Total Recommended 77,670 113,123 190,793 4,871 185,922
Commercial Collection Sanitation Roll Off Trash Compactor Unit 2,500 7,440 9,940 - 9,940
Residential Collection Curbside Recycling contractual Increase - 70,000 70,000 - 70,000
FUND 214 Sanitation Fund Total 2,500 77,440 79,940 - 79,940
Risk Management Prescription Safety Glasses Program 8,200 4,300 12,500 12,500 -
FUND 223 Worker's Compensation Fund Total 8,200 4,300 12,500 12,500 -
Billing Collections Credit Card Fees - 34,000 34,000 - 34,000
Billing / Collection Key Accounts Program (51,002) 15,300 (35,702) - (35,702)
Meter Services 1/2 time Meter Services Field Representative 16,913 21,813 38,726 - 38,726
FUND-226 Utility Customer Service Fund Total (34,089) 71,113 37,024 - 37,024
Fleet Services Technical Training for technicians - 5,000 5,000 - 5,000
Fleet Services Mitchell Repair Computer Software 5,200 - 5,200 - 5,200
Fleet Services Overhaul Heavy equipment and truck wash 12,000 - 12,000 - 12,000
FUND-227 Fleet Services Fund Total Recommended 17,200 5,000 22,200 - 22,200
Print/Mail Addition of Half Time Mail Clerk - 16,938 16,938 - 16,938
Print/Mail Increase Printing Supplies expenses - 20,000 20,000 - 20,000
FUND-228 Print/Mail Fund Total - 36,938 36,938 - 36,938
Drainage Maintenance Boom Mower 35,000 - 35,000 - 35,000
Drainage Maintenance add Drainage infrastructure to GIS system 39,544 50,006 89,550 - 89,550
Drainage Maintenance 4X4 utility vehicle for greenway areas 15,000 4,500 19,500 - 19,500
FUND-912 Drainage Total Recommended 89,544 54,506 144,050 - 144,050
Landfill Operations Wireless Camera Surveillance System 51,000 - 51,000 - 51,000
Landfill Operations Diesel Engine Heavy Duty Utility Vehicle 12,000 3,900 15,900 - 15,900
Landfill Operations Upgrade Gas truck to Diesel Engine SUV 13,570 2,900 16,470 - 16,470
FUND-999 BVSWMA Total Recommended 76,570 6,800 83,370 - 83,370
Total All Funds 2,425,789 1,597,411 4,023,200 447,093 3,576,107
B-3
FY 06 NOT RECOMMENDED
SERVICE LEVEL ADJUSTMENTS
B-4
FY06 NOT Recommended SLAs
DEPARTMENT DESCRIPTION
ONE TIME
COSTS
REOCCURRIN
G TOTAL
SAVINGS/
REVENUES NET TOTAL
City Manager ROW Acquisition Computer Program 5,000 1,000 6,000 - 6,000
City Manager Gary Halter Internship - 9,878 9,878 - 9,878
City Secretary Food and ice, Legal notices, memberships - 10,000 10,000 - 10,000
Legal 1 FTE Legal Assistant Position 5,850 44,221 50,071 - 50,071
Public Communications Contract labor - 15,000 15,000 - 15,000
Emergency Management 1 FTE - Homeland Security Specialist 4,599 43,973 48,572 - 48,572
Emergency Management WebEOC software - 2,900 2,900 - 2,900
Human Resources Teen Apprentice Program-Internships (4) - 11,403 11,403 - 11,403
Municipal Court Credit Card Fees - 36,000 36,000 - 36,000
Accounting Credit Card Fees - 15,000 15,000 - 15,000
Technical Services 1 FTE Records Supervisor Position 3,260 48,446 51,706 - 51,706
Professional Standards increase recruiting and background investigation - 10,300 10,300 - 10,300
Special Services 3-Mobile Date Terminals (MDTs) 36,108 8,250 44,358 - 44,358
Various Divisions Additional Overtime - 52,843 52,843 - 52,843
Police Administration Annual Recognition and Awards Banquet - 5,500 5,500 - 5,500
Special Services Law Enforcement Explorer Post - 5,150 5,150 - 5,150
Quartermaster Replacement of Mobile Video Cameras /Digital Cameras 73,250 45,000 118,250 - 118,250
Professional Standards Purchase of Tasers 9,820 5,612 15,432 - 15,432
Communications/Jail Credit Card Fees - 10,000 10,000 - 10,000
Emergency Medical Services 1 FTE Training Coordinator Position 27,770 73,859 101,629 - 101,629
Fire Prevention 1 FTE Fire Prevention Officers 32,625 74,611 107,236 - 107,236
Fire Prevention Rental Registration Program 20,725 45,068 65,793 - 65,793
Development Services Admin Annexation Fees 30,000 - 30,000 - 30,000
Development Services Admin Credit Card Fees. - 30,000 30,000 - 30,000
Development Services Admin Consulting Fees review Comp. Plan 75,000 - 75,000 - 75,000
Development Services Admin Magazine Highlighting Development Activity 26,000 - 26,000 - 26,000
Streets Maintenance Rehabilitate Streets to City Standards 413,000 - 413,000 - 413,000
Streets Maintenance Petroleum Increase - 66,000 66,000 - 66,000
Facilities Maintenance Facility Technician/Truck 22,500 42,541 65,041 - 65,041
Facilities Maintenance Maintenance of Northgate Promenade 19,500 31,200 50,700 - 50,700
Engineering Large Plan Size Scanner/Copier 14,850 3,000 17,850 - 17,850
Traffic Signals Traffic Signal Heads 75,000 - 75,000 3,000 72,000
Traffic Signals Upgrade Pedestrian Signals to LED's 40,000 - 40,000 - 40,000
Traffic Signals Signal Tech & Service Vehicle 24,500 55,423 79,923 - 79,923
Traffic Signs and Markings Service Vehicle 24,500 6,670 31,170 - 31,170
Traffic Signals Internally Illuminated Street Name Signs 90,000 - 90,000 - 90,000
Parks Operations Park Maintenance Additions - 40,000 40,000 - 40,000
Special Facilities Administration Repairs on Park Facilities - 123,000 123,000 - 123,000
Parks/Rec Administration Credit Card Fees - 15,000 15,000 - 15,000
Forestry Three Person Horticulture Crew 41,000 69,739 110,739 - 110,739
Aquatics Aquatics Service Demand - 29,700 29,700 - 29,700
Parks/Rec Administration 1 FTE Secretarial Position 3,550 34,651 38,201 - 38,201
Recreation Administration Assistant Recreation Supervisor Kids Klub - 41,879 41,879 10,000 31,879
H/M Programs Prog & Spc. Event Increase temp/seasonal salaries Musical Perf. - 13,434 13,434 13,434 -
Concessions Concession Operations in the Parks 36,000 154,134 190,134 150,000 40,134
Parks/Rec Administration Technology upgrade/replacement various items 14,200 - 14,200 - 14,200
654 Aquatics/ Lincoln Center Technology upgrade 2 new computers 6,735 - 6,735 - 6,735
Parks Operations West District replacement of concrete decks at Wolf Pen Creek 30,000 - 30,000 - 30,000
Conference Center upgrade in-house janitorial service contract - 32,400 32,400 - 32,400
Lincoln Center Architectural and engineering assistance for Lincoln Buildings 8,000 - 8,000 - 8,000
H/M Programs Prog & Spc. Event TRAPS Region 5 & 7 Fall Workshop 2,000 - 2,000 - 2,000
Special Facilities Administration Improve .6 mile Iron Bridge Trail in Lick Creek Park 18,000 - 18,000 - 18,000
H/M Programs Athletics ASA Softball Tournaments recovery cost - 65,843 65,843 72,000 (6,157)
Conference Center 20 parking spaces east end Conference Center 87,000 - 87,000 - 87,000
Parks/Rec Administration Update vehicle from passenger van to SUV 6,000 - 6,000 - 6,000
Parks Operations Covered Basketball Courts - 10,500 10,500 - 10,500
Forestry Chipper Truck Replacement 15,000 - 15,000 - 15,000
E-Government 1 FTE- E-Gov Technician 6,850 22,929 29,779 - 29,779
E-Government Citizens Request Management System(CRM) 55,500 9,000 64,500 - 64,500
MIS BlackBerry Wireless Access 14,126 1,825 15,951 - 15,951
Otis Admin Attorney Fees-Electric Service Franchise 25,000 - 25,000 - 25,000
FUND-001 General Fund Total 1,442,818 1,472,882 2,915,700 248,434 2,667,266
Special Facilities Instruction increase in Operational Expenses - 27,000 27,000 27,000 -
FUND-003 Parks Xtra Education Fund Total - 27,000 27,000 27,000 -
Public Communications Promotional Video 20,000 - 20,000 - 20,000
FUND-121 Hotel/Motel Fund Total 20,000 - 20,000 - 20,000
Water Distribution Public Education - 4,000 4,000 - 4,000
Water Distribution Rate Model Training - 5,000 5,000 - 5,000
Water Production Asset Management Inventory 50,000 - 50,000 - 50,000
FUND-212 Water Fund Total 50,000 9,000 59,000 - 59,000
Wastewater Treatment 1 FTE WWTP Operator 2,300 38,125 40,425 - 40,425
Wastewater Treatment 1 FTE Staff Assistant - 37,221 37,221 2,400 34,821
Wastewater Collection Asset Management Inventory 50,000 - 50,000 - 50,000
Wastewater Treatment Purchase 1 1/2 ton service truck w/crane air compressor and
tool boxes 50,000 11,320 61,320 - 61,320
FUND-213 Wastewater Fund Total 102,300 86,666 188,966 2,400 186,566
B-5
FY06 NOT Recommended SLAs
DEPARTMENT DESCRIPTION
ONE TIME
COSTS
REOCCURRIN
G TOTAL
SAVINGS/
REVENUES NET TOTAL
Residential Collection Sanitation Knuckle Boom Brush Truck 112,500 21,030 133,530 1,545 131,985
Residential Collection Sanitation Upgrade sweeper unit-air to vacuum 70,000 7,000 77,000 - 77,000
FUND-214 Sanitation Fund Total 182,500 28,030 210,530 1,545 208,985
Fleet Services Rugged Wireless Laptop 7,900 - 7,900 - 7,900
FUND-227 Fleet Maintenance Fund Total 7,900 - 7,900 - 7,900
Print/Mail Increase Printing Supplies expenses - 20,000 20,000 - 20,000
FUND-228 Print/Mail Fund Total - 20,000 20,000 - 20,000
Drainage Maintenance small tracked front end loader 75,000 12,100 87,100 - 87,100
Drainage Maintenance Finish Mowing Project, Trim and Landscape - 100,000 100,000 - 100,000
FUND-912 Drainage Fund Total 75,000 112,100 187,100 - 187,100
BVSWMA Admin. half-ton Truck for Waste Reduction Coord. 21,600 6,180 27,780 - 27,780
BVSWMA Admin. Part-time Customer Service Representative 8,815 20,613 29,428 - 29,428
Landfill Operations Credit Card Fees - 15,000 15,000 - 15,000
FUND-999 BVSWMA Fund Total 30,415 41,793 72,208 - 72,208
Total All Funds 1,910,933 1,797,471 3,708,404 279,379 3,429,025
B-6
APPENDIX C
PERSONNEL SUMMARIES
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
General Fund
Police Department
Administration Div.
Police Chief 1.00 1.00 1.00 99,459$ 110,465$ 110,302$
Major 0.00 0.00 0.00 0 0 0
Assistant Chief 2.00 2.00 2.00 154,923 167,197 170,760
Secretary 2.00 2.00 2.00 47,706 50,515 50,892
Sergeant 1.00 1.00 1.00 49,969 54,427 55,378
Staff Assistant 1.00 1.00 1.00 34,800 36,854 36,625
Lieutenant 1.00 1.00 1.00 64,376 69,472 69,991
Criminal Intelligence Analyst 0.00 0.00 0.00 0 0 0
Tech. Svcs. Cord. 1.00 1.00 1.00 53,108 56,225 56,651
Total 9.00 9.00 9.00 504,342$ 545,156$ 550,599$
Uniform Patrol Div.
Lieutenant 3.00 3.00 3.00 174,621$ 190,751$ 191,885$
Master Officer 12.00 14.00 18.00 523,792 672,268 843,008$
Police Officer 24.00 25.00 33.00 819,952 962,909 1,032,435$
* School Crossing Guard 2.50 2.50 0.00 36,470 36,299 0$
Senior Officer 18.00 15.00 13.00 654,051 621,926 510,771$
Police Assistant 0.00 1.00 0.00 0 29,550 0$
Sergeant 7.00 7.00 7.00 346,304 372,545 380,411
Total 66.50 67.50 74.00 2,555,190$ 2,886,248$ 2,958,509$
Criminal Investigation Div.
Lieutenant 1.00 1.00 1.00 57,542$ 62,106$ 63,187$
Master Officer 8.00 7.00 11.00 355,670 340,705 518,571
Police Officer 0.00 0.00 0.00 0 0 0
Senior Officer 5.00 8.00 2.00 185,838 322,085 82,198
Victim Advocate 0.00 1.00 1.00 0 39,000 41,483
Sergeant 2.00 2.00 3.00 97,997 109,009 166,135
Total 16.00 19.00 18.00 697,047$ 872,906$ 871,574$
Professional Standards Div.
Lieutenant 1.00 1.00 1.00 55,802$ 57,919$ 58,914$
Sergeant 2.00 2.00 1.00 103,542 111,763 56,550
Senior Officer 0.00 0.00 1.00 0 0 39,253
Master Officer 1.00 1.00 1.00 42,196 47,067 46,699
Total 4.00 4.00 4.00 201,540$ 216,750$ 201,417$
Quartermaster Div.
Quartermaster 1.00 1.00 1.00 24,325$ 25,762$ 25,951$
Total 1.00 1.00 1.00 24,325$ 25,762$ 25,951$
Communication/Jail Div.
Communication Manager 1.00 1.00 1.00 48,566$ 51,416 51,795$
Communication Supervisor 3.00 3.00 3.00 138,660 145,802 147,910$
Sr. Communications Operator 5.00 5.00 4.00 148,486 154,193 128,412$
Communications Operator 11.00 13.00 14.00 294,521 375,664 393,303$
Public Safety Officer 7.00 7.00 7.00 176,939 188,652 190,986$
Total 27.00 29.00 29.00 807,170$ 915,727$ 912,406$
Special Services Div.
Lieutenant 1.00 1.00 1.00 61,648$ 66,538 67,700
Master Officer 4.00 4.00 4.00 175,949 191,293 192,973
Senior Officer 0.00 0.00 2.00 0 0 76,900
Sergeant 1.00 1.00 1.00 51,037 55,076 56,029
Police Officer 2.00 2.00 0.00 68,385 75,994 0
* School Crossing Guard 0.00 0.00 2.50 0 0 36,399
Animal Control Officer 3.00 3.00 3.00 64,970 69,646 71,633
Total 11.00 11.00 13.50 421,990$ 458,546$ 501,633$
PERSONNEL LIST
*Denotes a temporary/seasonal position
C-1
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Information Services Div.
Information Services Manager 1.00 1.00 1.00 46,069$ 48,781 50,107
Evidence Technician 1.00 1.00 1.00 25,142 33,417 28,141
Records Technician 4.00 4.00 4.00 93,213 99,791 98,980
Criminal Intelligence Analyst 1.00 1.00 1.00 46,085 48,803 48,219
Police Assistant 1.00 1.00 2.00 31,867 33,736 60,183
Total 8.00 8.00 9.00 242,375$ 264,526$ 285,630$
Police
Full Time Total 140.00 146.00 155.00 5,417,509$ 6,149,322$ 6,271,320$
Part-Time/Seasonal Total 2.50 2.50 2.50 36,470 36,299 36,399
Department Totals 142.50 148.50 157.50 5,453,979$ 6,185,621$ 6,307,718$
General Fund
Fire Department
Fire Administration
Fire Chief 1.00 1.00 1.00 89,633$ 98,622 106,111
Planning and Research Cord. 1.00 1.00 1.00 49,944 53,912 54,045
Staff Assistant 1.00 2.00 2.00 23,884 66,253 63,364
Secretary 1.00 1.00 1.00 33,878 25,279 22,667
Total 4.00 5.00 5.00 197,340$ 244,066$ 246,186$
Emergency Management:
Emergency Management Cord. 0.00 0.00 0.00 0$ 0 0
Total 0.00 0.00 0.00 0$ 0$ 0$
Administration Div. Total 4.00 5.00 5.00 197,340$ 244,066$ 246,186$
Fire Suppression Div.
Asst. Fire Chief 1.00 1.00 1.00 74,760$ 78,001 78,203
Battalion Chief 3.00 3.00 3.00 178,880 193,078 194,533
Lieutenant 10.00 11.00 11.00 495,092 580,556 576,612
Fire Training Cord. 0.00 0.00 0.00 0 0 0
Apparatus Operator 11.00 10.00 10.00 481,952 457,028 462,467
Firefighter I 19.00 22.00 23.00 732,739 897,739 935,305
Firefighter II 5.00 5.00 3.00 173,644 182,638 108,244
Firefighter III 10.00 7.00 13.00 332,846 239,082 349,263
Total 59.00 59.00 64.00 2,469,913$ 2,628,122$ 2,704,628$
EMS Div.
Apparatus Operator 5.00 5.00 5.00 214,064$ 233,338 236,578
Fire/EMS Training Cord. 1.00 1.00 1.00 51,659 55,712 56,178
Firefighter I 20.00 19.00 19.00 764,652 726,468 769,332
Firefighter II 1.00 1.00 2.00 33,438 48,202 70,606
Firefighter III 3.00 4.00 3.00 86,927 135,202 100,828
Lieutenant- Fire 1.00 1.00 1.00 51,947 56,099 56,210
Total 31.00 31.00 31.00 1,202,686$ 1,255,021$ 1,289,732$
Fire Prevention Div.
Fire Marshal 1.00 1.00 1.00 72,262$ 80,688 81,686
Fire Prevention Officer 3.00 3.00 3.00 143,558 151,713 151,652
Code Enforcement Supervisor 0.00 1.00 1.00 0 39,000 40,275
Code Enforcement Officer 4.00 4.00 4.00 121,015 127,297 394,799
Parking Enforcement Officer 2.00 0.00 0.00 44,123 16,426- 0
Public Education Officer 1.00 1.00 1.00 45,484 49,077 49,472
Total 11.00 10.00 10.00 426,443$ 431,349$ 717,885$
Fire
Full Time Total 105.00 105.00 110.00 4,296,382$ 4,558,558 4,958,430
*Part-Time/Seasonal Total 0.00 0.00 0.00 0 0 0
Department Totals 105.00 105.00 110.00 4,296,382$ 4,558,558$ 4,958,430$
*Denotes a temporary/seasonal position
C-2
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
General Fund
Public Works Department
Public Works Admin. Div.
Director of Public Works 1.00 1.00 1.00 93,374$ 98,856 96,694
Staff Assistant 2.00 1.00 1.00 63,545 33,933 34,179
Asst. Public Works Director 1.00 1.00 1.00 72,517 76,784 81,227
Greenways Program Manager 1.00 1.00 1.00 50,536 47,517 49,258
Assistant City Engineer 1.00 0.00 0.00 60,190 2,847 0
Customer Service Representative 1.00 2.00 2.00 25,623 49,198 48,910
Total 7.00 6.00 6.00 365,786$ 309,134$ 310,267$
Facilities Maintenance Div.
Facility Maint. Superintendent 1.00 1.00 1.00 58,063$ 61,453 61,914
Sr. Facility Maint. Technician 1.00 1.00 1.00 39,004 46,357 47,971
Facility Maint. Technician 5.00 5.00 5.00 164,421 182,798 191,406
Total 7.00 7.00 7.00 261,488$ 290,608$ 301,291$
Streets Maintenance Div.
Street Superintendent 1.00 1.00 1.00 60,190$ 56,369 56,801
Foreman 1.00 1.00 1.00 36,351 41,500 42,319
Crew Leader 1.00 1.00 1.00 30,358 32,866 34,331
Equipment Operator 15.00 15.00 15.00 385,232 405,852 416,788
Public Service Worker 4.00 4.00 4.00 76,200 80,311 82,427
Total 22.00 22.00 22.00 588,331$ 616,899$ 632,666$
Drainage Div.
Foreman 1.00 1.00 1.00 38,006$ 41,500 42,319
Equipment Operator 6.00 6.00 6.00 157,021 166,050 165,585
Drainage Utility Inspector 0.00 1.00 1.00 0 31,200 36,771
GIS Technician 0.00 0.00 1.00 0 0 28,496
Public Service Worker 2.00 2.00 2.00 36,600 41,247 39,998
Total 9.00 10.00 11.00 231,627$ 279,997$ 313,169$
Traffic Div.
Signs Technician 3.00 3.00 3.00 87,072$ 90,075 94,024
Total 3.00 3.00 3.00 87,072$ 90,075$ 94,024$
Public Works Engineering
City Engineer 1.00 1.00 1.00 74,352$ 74,794$ 83,875$
Assistant City Engineer 0.00 4.00 2.00 0 193,845 119,068
Graduate Civil Engineer 4.00 6.00 6.00 204,285 307,623 311,176
Senior Asst. City Engineer 0.00 0.00 1.00 0 0 71,269
Engineer 0.00 0.00 1.00 0 0 54,094
Engineering Technician 3.00 4.00 4.00 115,963 136,371 151,986
* Public Works Intern 0.50 0.50 0.50 994 990 8,359
* Engineering Aide 1.00 1.00 1.00 22,552 22,464 16,718
* Field Data Technician 0.50 0.50 0.50 9,931 9,892 8,359
Total 10.00 17.00 17.00 428,077$ 745,979$ 824,905$
Traffic Signal Systems
Traffic Systems Superintendent 1.00 1.00 1.00 60,190$ 60,527$ 64,212$
Traffic Systems Foreman 1.00 1.00 1.00 47,455 47,721 50,641$
Traffic Signal Technician 3.00 3.00 3.00 121,518 120,596 125,039$
Total 5.00 5.00 5.00 229,163$ 228,845$ 239,892$
Public Works
Full Time Total 63.00 68.00 69.00 2,158,067$ 2,528,192$ 2,682,779$
*Part-Time/Seasonal Total 0.00 2.00 2.00 33,477 33,345 33,436$
Department Totals 63.00 70.00 71.00 2,191,544$ 2,561,537$ 2,716,215$
*Denotes a temporary/seasonal position
C-3
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
General Fund
Parks & Recreation Department
Parks & Recreation Administration Div.
Director of Parks & Rec. 1.00 1.00 1.00 91,281$ 98,527 96,381
Asst. Director of Parks & Rec. 1.00 1.00 1.00 74,065 78,430 79,014
Sr. Parks Planner 1.00 1.00 1.00 53,299 56,423 56,733
Parks Planner 2.00 2.00 2.00 93,316 98,812 99,589
Staff Assistant 1.00 1.00 1.00 32,076 28,785 29,388
Sr. Secretary 1.00 0.00 0.00 25,895 0 0
Secretary 2.00 3.00 3.00 45,400 79,462 69,851
* Receptionist 0.50 0.50 0.50 1,770 1,762 1,767
Total 9.50 9.50 9.50 417,101$ 442,201$ 432,722$
Admin. Div. Total 9.50 9.50 9.50 417,101$ 442,201$ 432,722$
Recreation Div.
Hotel/Motel Programs Activity Center
* Special Events Workers 0.50 0.50 0.50 2,617$ 9,644 4,011
Total 0.50 0.50 0.50 2,617$ 9,644$ 4,011$
Recreation Administration Activity Center
Recreation Superintendent 1.00 1.00 1.00 56,658$ 59,982 60,806
Recreation Supervisor 1.00 1.00 1.00 47,654 50,450 50,828
* Custodian 0.50 0.50 0.50 1,414 3,180 3,189
Total 2.50 2.50 2.50 105,726$ 113,612$ 114,824$
Recreation Athletics Activity Center
Recreation Supervisor 2.00 2.00 2.00 96,537$ 102,217 102,953
Asst. Recreation Supervisor 1.00 1.00 1.00 34,109 36,107 35,666
* Special Events Worker 3.00 3.00 3.00 56,967 52,653 54,203
Total 6.00 6.00 6.00 187,612$ 190,977$ 192,821$
Special Events Activity Center
Recreation Supervisor 1.00 1.00 1.00 49,871$ 52,800 53,171
* Recreation Assistant/ Special Events 1.50 1.50 1.50 13,272 14,813 17,400
Total 2.50 2.50 2.50 63,142$ 67,613$ 70,570$
Hotel/Motel Programs Activity Center
* Special Events Workers 1.00 1.00 1.00 23,676$ 23,742 32,108
Total 1.00 1.00 1.00 23,676$ 23,742$ 32,108$
Senior Services Activity Center
* Senior Services Cord. 0.50 0.50 0.50 19,841$ 20,168 21,170
* Temp/Seasonal Workers 0.50 0.50 0.50 2,514 2,521 2,528
Total 1.00 1.00 1.00 22,355$ 22,689$ 23,698$
Recreation Div. Totals 13.50 13.50 13.50 405,128$ 428,277$ 438,032$
Special Facilities Div.:
Special Facilities Administration Activity Center
Recreation Superintendent 1.00 1.00 1.00 57,470$ 60,838$ 60,165$
Total 1.00 1.00 1.00 57,470$ 60,838$ 60,165$
Instruction Activity Center
Recreation Supervisor 1.00 1.00 1.00 49,466$ 52,382 52,783
Asst. Recreation Supervisor 1.00 1.00 1.00 34,611 36,657 36,938
* Tennis Leaders 0.50 0.50 0.50 12,983 13,019 8,726
* Water Safety Aides 2.00 2.00 2.00 33,996 34,090 34,899
* Swim Coach 2.00 2.00 2.00 24,734 24,802 34,899
Total 6.50 6.50 6.50 155,791$ 160,950$ 168,246$
*Denotes a temporary/seasonal position
C-4
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Special Facilities Aquatic Activity Center
Pools Supervisor 1.00 1.00 1.00 49,860$ 52,800 53,191
Asst. Pools Supervisor 0.00 0.00 1.00 0$ 0 35,353
Pool Technician 1.00 1.00 0.00 30,317 27,457 22,130
* Pool Manager/ Asst. Manager 6.00 6.00 6.00 103,717 104,004 104,002
* Lifeguards 10.00 10.00 10.00 161,200 161,640 213,212
* Other Pool Seasonal Employees 2.00 2.00 2.00 22,070 22,130 0
Total 20.00 20.00 20.00 367,163$ 368,031$ 427,888$
Special Facilities Conference Center Activity Center
Conference Center Supervisor 1.00 1.00 1.00 49,481$ 52,470 52,869
Assist. Conference Center Supervisor 1.00 1.00 1.00 30,877 32,028 32,037
Secretary 1.00 1.00 1.00 21,881 23,193 23,381
* Part-time Receptionist 1.00 1.00 1.00 7,016 7,035 13,583
* Building Attendant 2.50 2.50 2.50 27,734 33,075 33,958
Total 6.50 6.50 6.50 136,989$ 147,801$ 155,828$
Special Facilities Lincoln Center Activity Center
Center Supervisor 1.00 1.00 1.00 47,541$ 50,450 50,389
Center Assistant Supervisor 1.00 1.00 2.00 33,073 35,097 66,367
Secretary 1.00 1.00 0.00 23,289 24,708 0
* Recreation Assistant 3.50 3.50 3.50 44,341 50,418 60,282
Total 6.50 6.50 6.50 148,245$ 160,673$ 177,038$
Youth Recreation
Recreation Supervisor 1.00 1.00 1.00 45,181$ 47,836 49,346
* Teen Center Staff Attendant 3.00 3.00 3.00 53,042 53,187 57,746
Total 4.00 4.00 4.00 98,223$ 101,023$ 107,093$
Special Fac. Div. Totals 44.50 44.50 44.50 963,881$ 999,316$ 1,096,258$
Parks Operations Div.:
Operations Administration Activity Center
Parks Superintendent 1.00 1.00 1.00 56,659$ 59,982 60,217
Total 1.00 1.00 1.00 56,659$ 59,982$ 60,217$
East District Operations Activity Center
Parks Operations Supervisor 1.00 1.00 1.00 39,682$ 41,595 41,089
Parks Crew Leader 3.00 3.00 3.00 87,933 93,798 95,901
Light Equipment Operator 3.00 3.00 3.00 69,873 75,588 75,294
Grounds Worker 4.00 4.00 4.00 75,697 83,655 86,411
* Part-time Groundsworker 2.00 2.00 2.00 30,148 30,230 44,914
Total 13.00 13.00 13.00 303,332$ 324,866$ 343,609$
South District Operations Activity Center
Parks Operations Supervisor 1.00 1.00 1.00 39,682$ 41,595 41,089
Parks Crew Leader 2.00 2.00 2.00 60,235 64,530 65,658
Light Equipment Operator 2.00 2.00 2.00 46,826 49,565 50,683
Grounds Worker 4.00 4.00 5.00 84,099 89,813 94,618
* Part-time Groundsworker 1.00 1.00 1.00 14,387 14,426 14,466
Total 10.00 10.00 11.00 245,229$ 259,929$ 266,514$
West District Parks Operations Activity Center
Parks Operations Supervisor 1.00 1.00 1.00 39,682$ 41,595 41,089
Parks Crew Leader 2.00 2.00 2.00 60,633 64,176 63,573
Light Equipment Operator 2.00 2.00 2.00 48,251 51,393 49,953
Grounds Worker 5.00 6.00 6.00 106,412 115,294 132,063
* Part-time Groundsworker 1.00 1.00 1.00 14,379 14,419 14,459
Total 11.00 12.00 12.00 269,357$ 286,877$ 301,135$
Operations Div. Totals 35.00 36.00 37.00 874,577$ 931,654$ 971,476$
Forestry Div.:
Wolf Pen Creek Activity Center
* Maintenance Worker 0.00 0.00 0.00 0$ 0 0
Total 0.00 0.00 0.00 0$ 0$ 0$
*Denotes a temporary/seasonal position
C-5
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Cemetery Activity Center
Cemetery Sexton 1.00 1.00 1.00 41,148$ 42,619 42,632
Groundsworker 2.00 2.00 2.00 39,472 43,786 43,988
Total 3.00 3.00 3.00 80,620$ 86,405$ 86,620$
Forestry Activity Center
Forestry Superintendent 1.00 1.00 1.00 56,659$ 59,982 60,806
Forestry Supervisor 1.00 1.00 1.00 39,682 39,676 41,089
Horticulture Crew Leader 1.00 1.00 1.00 30,924 32,747 32,996
Forestry Crew Leader 1.00 1.00 1.00 30,924 32,747 32,996
Forestry/Horticulture Worker 5.00 5.00 5.00 114,457 125,281 126,478
Irrigation Specialist 2.00 2.00 2.00 51,456 56,013 56,731
Total 11.00 11.00 11.00 324,103$ 346,446$ 351,096$
Forestry Div. Totals 14.00 14.00 14.00 404,724$ 432,851$ 437,716$
Parks & Recreation
Full Time Total 72.00 73.00 74.00 2,414,849$ 2,566,689$ 2,604,684$
*Part-Time/Seasonal Total 44.50 44.50 44.50 650,561 667,610 771,520$
Department Totals 116.50 117.50 118.50 3,065,410$ 3,234,299$ 3,376,204$
General Fund
Planning and Development Services Department
Administration
Dir. of Development Services 1.00 1.00 1.00 86,061$ 87,620 95,261
Asst. Dir. Development Services 1.00 1.00 1.00 70,769 74,214 73,334
Staff Planner 3.00 4.00 5.00 134,402 164,767 229,851
Staff Assistant 2.00 2.00 4.00 62,167 65,867 122,661
Customer Service Representative 3.00 3.00 3.00 63,759 66,058 66,805
Senior Customer Service Representativ 1.00 1.00 0.00 32,895 34,855 0
Development Coordinator 1.00 1.00 1.00 48,095 50,954 51,344
Development Review Manager 1.00 1.00 0.00 58,665 62,155 0
Sr. Planner 0.00 0.00 3.00 0 0 188,956
Transportation Planner 0.00 0.00 1.00 0 0 69,887
Planning Manager 0.00 0.00 1.00 0 0 63,843
* Development Review-Intern 0.00 0.00 0.50 0 0 22,943
Secretary 0.00 0.00 0.00 0 0 0
Total 13.00 14.00 20.50 556,812$ 606,490$ 984,883$
Engineering
Assistant City Engineer- Dev. 1.00 0.00 0.00 67,078$ 0 0
Graduate Civil Engineer 2.00 0.00 0.00 104,229 0 0
Total 3.00 0.00 0.00 171,306$ 0$ 0$
Planning Administration Activity Center
City Planner 1.00 1.00 0.00 74,343$ 78,716 0
Sr. Planner 2.00 2.00 0.00 108,378 111,198 0
Staff Planner 1.00 1.00 0.00 44,176 45,091 0
Transportation Planner 1.00 1.00 0.00 60,125 69,716 0
Land Database Technician 0.00 0.00 0.00 0 0 0
Part time GIS Technician 0.50 0.00 0.00 16,570 17,548 0
* Planning Intern 0.00 0.50 0.00 0 11,440 0
Total 5.50 5.50 0.00 303,592$ 333,709$ 0$
Neighborhood Services Activity Center
Staff Planner 1.00 1.00 1.00 42,221$ 44,695 45,028
* Planning Intern 1.00 1.00 1.00 17,668 17,716 17,766
Total 2.00 2.00 2.00 59,889$ 62,411$ 62,794$
Building Inspection Activity Center
Building Official 1.00 1.00 1.00 60,484$ 68,305 68,810
Plans Examiner 2.00 2.00 2.00 71,919 83,840 84,638
Combination Building Inspector 4.00 4.00 4.00 129,102 126,385 136,885
Staff Assistant 1.00 1.00 0.00 27,802 1,482 0
Total 8.00 8.00 7.00 289,308$ 280,012$ 290,333$
Planning and Development Services
Full Time Total 30.50 28.00 28.00 1,363,239$ 1,253,466$ 1,297,302$
*Part-Time/Seasonal Total 1.00 1.50 1.50 17,668 29,156 40,708$
Department Totals 31.50 29.50 29.50 1,380,907$ 1,282,622$ 1,338,010$
*Denotes a temporary/seasonal position
C-6
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
General Fund
Office of Technology and Information Services
OTIS Administration Div.
Director of OTIS 1.00 1.00 1.00 88,603$ 95,628 93,544
Asst. Director of OTIS 1.00 1.00 1.00 68,257 72,259 72,291
Action Center Coord. 1.00 1.00 1.00 33,040 34,987 36,271
Action Center Representative 2.00 2.00 2.00 50,744 50,882 44,155
Total 5.00 5.00 5.00 240,644$ 253,756$ 246,260$
E-Government
E-Government Cord. 1.00 1.00 1.00 44,982$ 42,768 52,351
E-Government Technician 0.00 0.00 1.00 0$ 0 15,496
Total 1.00 1.00 2.00 44,982$ 42,768$ 52,351$
Geographic Information Services
GIS Cord. 1.00 1.00 1.00 50,555$ 53,523 52,143
GIS Technician 1.00 1.00 1.00 27,593 30,460 35,123
* GIS Intern 0.50 0.50 0.50 9,838 17,728 17,778
Total 2.50 2.50 2.50 87,986$ 101,711$ 105,044$
Management Information Systems Div.
Sr. Systems Analysts 1.00 1.00 1.00 53,070$ 56,511 60,751
Systems Analyst 5.00 5.00 5.00 247,647 263,441 260,026
Systems Operator 1.00 1.00 1.00 31,050 32,879 32,892
Micro Computer Cord. 1.00 1.00 1.00 45,925 49,921 50,704
MicroComputer Specialist 4.00 4.00 4.00 158,727 168,059 163,520
Network Systems Analyst 2.00 2.00 2.00 103,625 109,727 109,750
Total 14.00 14.00 14.00 640,044$ 680,538$ 677,643$
Office of Tech. and Information Systems
Full Time Total 22.00 22.00 23.00 1,003,818$ 1,061,045$ 1,063,521$
*Part-Time/Seasonal Total 0.50 0.50 0.50 9,838 17,728 17,778
Department Totals 22.50 22.50 23.50 1,013,656$ 1,078,773$ 1,081,298$
General Fund
Fiscal Services Department
Fiscal Administration Div.
Fiscal Services Director 1.00 1.00 1.00 90,262$ 92,794 87,788
Assistant Fiscal Services Director 0.00 0.00 1.00 0$ 0 73,334
Staff Assistant 1.00 1.00 1.00 32,076 33,955 34,268
Secretary 1.00 1.00 1.00 21,685 23,241 24,695
* Quality Document Reader 0.50 0.50 0.50 9,838 9,865 9,892
Total 3.50 3.50 4.50 153,861$ 159,855$ 229,977$
Risk Management Div.
Risk Manager/Safety Coord. 1.00 1.00 1.00 61,212$ 64,813 65,307
Safety and Training Cord. 1.00 1.00 1.00 48,349 51,196 50,078
Risk Analyst 1.00 0.00 0.00 47,417 0 0
Risk Claims Coordinator 0.00 1.00 1.00 0 41,181 42,289
Total 3.00 3.00 3.00 156,978$ 157,190$ 157,674$
Accounting Div.
Asst. Fiscal Services Director 1.00 1.00 0.00 $72,208 $76,454 $0
Accounting Mgr 1.00 1.00 1.00 72,208$ 76,454 59,036
Acct. Customer Service Supervisor 1.00 1.00 1.00 50,604 53,569 41,113
Staff Accountant 1.00 1.00 1.00 44,187 45,092 48,793
Investment Officer 1.00 1.00 0.00 47,403 50,186 0
Acct. Customer Service Rep. 4.00 4.00 2.00 89,525 93,651 43,821
EMS Acct. Rep. 0.00 0.00 1.00 0 0 29,012
Payment Compliance Rep. 0.00 0.00 1.00 0 0 25,321
Accounting Assistant 1.00 1.00 1.00 35,073 37,139 37,418
Staff Assistant 2.00 2.00 2.00 64,174 67,932 61,733
Total 11.00 11.00 10.00 403,174$ 424,023$ 346,246$
Purchasing Div.
Purchasing Services Manager 1.00 1.00 1.00 60,190$ 63,737 64,212
Sr. Buyer 1.00 0.00 0.00 51,627 0 0
Buyer 1.00 2.00 2.00 46,781 96,514 96,792
Assistant Buyer 0.00 1.00 1.00 30,924 32,057
Purchasing Assistant 1.00 0.00 0.00 32,118 0 0
* Purchasing Intern 0.00 0.00 0.00 0 0 0
Total 4.00 4.00 4.00 190,717$ 191,175$ 193,061$
*Denotes a temporary/seasonal position
C-7
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Municipal Court Div.
Municipal Court Administrator 1.00 1.00 1.00 55,973$ 59,257 58,661
Payment Compliance Officer 1.00 0.00 2.00 23,920 0 50,927
Asst. Collections Coordinator 0.00 1.00 1.00 0 24,291 26,197
Collections Coordinator 0.00 0.00 1.00 0 0 34,227
Court Customer Service Reps. 7.00 7.00 5.00 153,667 163,184 118,385
Customer Service Supervisor 0.00 0.00 1.00 0 0 42,617
Lead Customer Service Reps. 2.00 2.00 2.00 55,856 58,848 50,633
Staff Assistant 2.00 2.00 1.00 58,789 56,334 27,844
Warrant Officer 0.00 2.00 0.00 0 80,746 0
City Marshal 0.00 0.00 1.00 0 0 48,117
Deputy City Marshal 0.00 0.00 1.00 0 0 38,836
Court Security Personnel 0.00 0.00 1.50 0 0 32,157
Bailiff 1.50 1.50 0.50 33,417 34,476 11,283
Total 14.50 16.50 18.00 381,623$ 477,136$ 539,884$
Municipal Court Judges Div.
Municipal Court Judge 1.00 1.00 1.00 58,142$ 68,516 78,966
* Part-time Municipal Court Judge 0.50 0.50 0.50 10,035 10,063 10,091
Total 1.50 1.50 1.50 68,177$ 78,579$ 89,057$
Office of Budget & Strategic Planning
Budget & Strategic Planning Manager 0.00 1.00 1.00 0$ 61,285 48,180
Budget Assistant 0.00 1.00 1.00 0 26,773 26,197
Budget & Management Analyst 0.00 3.00 3.00 0 129,188 129,291
Total 0.00 5.00 5.00 0$ 217,246$ 203,668$
Fiscal Services
Full Time Total 36.50 43.50 45.00 1,334,656$ 1,685,276$ 1,739,583$
*Part-Time/Seasonal Total 1.00 1.00 1.00 19,873 19,928 19,983
Department Totals 37.50 44.50 46.00 1,354,529$ 1,705,204$ 1,759,566$
General Fund
General Government
City Secretary Div.
City Secretary 1.00 1.00 1.00 57,414$ 57,733 60,619
Assistant City Secretary 1.00 1.00 1.00 32,600 36,239 36,521
Staff Assistant 1.00 1.00 1.00 27,614 26,793 27,761
Secretary 1.00 1.00 2.00 22,984 22,072 54,315
Total 4.00 4.00 5.00 140,612$ 142,837$ 179,215$
City Manager Div.
City Manager 1.00 1.00 1.00 131,974$ 132,923 146,215
Assistant City Manager 1.00 1.00 1.00 120,662 121,535 125,185
Internal Auditor 0.00 0.00 1.00 0 0 59,054
Assistant to CM 1.00 1.00 0.00 46,123 41,709 0
Mnger Special Projects/Legs. Aff. 0.00 0.00 1.00 0 0 75,206
Staff Assistant 1.00 1.00 1.00 29,783 31,583 32,433
Land Agent 1.00 1.00 1.00 49,188 52,163 52,547
Assistant Land Agent 0.00 1.00 1.00 0 27,664 30,003
* Internship 0.00 0.00 0.50 0 0 9,360
Total 5.00 6.00 7.50 377,728$ 407,577$ 530,002$
Community Programs
Community Program Coor. 1.00 1.00 1.00 55,247$ 58,488 58,421
Community Programs Assist 0.50 0.50 0.75 15,158 16,374 24,726
Total 1.50 1.50 1.75 70,405$ 74,862$ 83,147$
Emergency Management:
Emergency Management Cord. 1.00 1.00 1.00 46,192$ 46,936 47,284
Total 1.00 1.00 1.00 46,192$ 46,936$ 47,284$
*Denotes a temporary/seasonal position
C-8
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Legal Div.
City Attorney 1.00 1.00 1.00 107,778$ 108,374 113,792
First Asst. City Attorney 1.00 1.00 1.00 90,405 101,470 102,237
Senior Asst. City Attorney 1.00 1.00 1.00 74,035 78,386 79,738
Asst. City Attorney 2.00 2.00 2.00 98,938 104,743 110,673
Legal Assistant 1.00 1.00 1.00 33,417 35,382 36,688
Legal Assistant/Office Manager 1.00 1.00 1.00 43,369 45,925 46,282
Legal Clerk 0.75 0.75 1.00 14,661 15,517 21,529
Total 7.75 7.75 8.00 462,603$ 489,797$ 510,939$
Public Comm & Marketing Div.
City Communications Director 1.00 1.00 1.00 85,014$ 74,840 76,671
Public Comm. And Marketing Asst. 1.00 1.00 1.00 38,676 40,939 41,235
Media Specialist 1.00 1.00 1.00 38,000 48,572 50,205
Total 3.00 3.00 3.00 161,689$ 164,351$ 168,110$
Human Resources Div.
Human Resources Director 1.00 1.00 1.00 84,984$ 91,718 89,707
Asst. Human Resources Dir. 1.00 1.00 1.00 54,967 58,202 69,304
Human Resources Analyst 1.00 1.00 1.00 42,305 44,783 46,126
Benefits Cord. 1.00 1.00 1.00 38,881 42,653 40,275
Employee Development Specialist 0.00 1.00 1.00 0 50,000 48,132
Staff Assistant 1.00 1.00 1.00 30,065 31,825 27,511
Secretary 1.00 1.00 1.00 21,436 22,732 23,735
Total 6.00 7.00 7.00 272,638$ 341,913$ 344,790$
Economic Development Div.
Director of Economic Dev. 1.00 1.00 1.00 87,668$ 94,618 92,543
Asst. Economic Develop. Director 1.00 1.00 1.00 54,357 57,544 69,304
Economic Development Specialist 0.00 1.00 1.00 0 25,355 27,506
Total 2.00 3.00 3.00 142,025$ 177,517$ 189,353$
Community Development Div.
CD Budget Analyst 1.00 1.00 0.00 45,397$ 47,881 0
CD Project Specialist 1.00 1.00 1.00 38,320 41,221 42,319
Comm. Dev. Administrator 1.00 1.00 1.00 61,490 65,099 66,861
Staff Assistant 1.00 1.00 1.00 27,886 29,519 29,742
Housing Development Cord. 1.00 1.00 1.00 50,397 53,371 53,772
CD Housing Analyst 1.00 1.00 1.00 47,442 50,230 50,614
Housing Programs Cord. 1.00 1.00 1.00 50,397 53,371 53,772
CD Projects Cord. 1.00 1.00 1.00 50,251 53,195 54,641
* Part-time Receptionist 0.50 0.50 0.50 0 0 0
Total 8.50 8.50 7.50 371,580$ 393,887$ 351,719$
Office of Budget & Strategic Planning
Budget & Strategic Planning Director 1.00 0.00 0.00 75,207$ 0 0
Budget Assistant 1.00 0.00 0.00 25,288 0 0
Budget/Management Analyst 2.00 0.00 0.00 81,770 0 0
* Part Time - Intern 0.50 0.00 0.00 12,260 0 0
Total 4.50 0.00 0.00 194,526$ 0$ 0$
General Government
Full Time Total 42.25 41.25 42.75 2,227,740$ 2,239,677$ 2,404,560$
*Part-Time/Seasonal Total 1.00 0.50 1.00 12,260 0 0
Department Totals 43.25 41.75 43.75 2,240,000$ 2,239,677$ 2,404,560$
General Fund Position Totals
Full Time Total 511.25 526.75 546.75 20,216,259 22,042,224 23,022,178
Part-Time/Seasonal Total 50.50 52.50 53.00 780,147 804,067 919,823
GENERAL FUND TOTALS 561.75 579.25 599.75 20,996,406$ 22,846,291$ 23,942,002$
*Denotes a temporary/seasonal position
C-9
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Parking Enterprise Fund
Fire Department
Parking Lot Activity Center
Parking Enforcement Officer 3.00 4.00 4.00 64,970$ 75,252 87,428
Parking Supervisor 1.00 1.00 1.00 47,188 49,966 40,275
* Parking Attendants/PT 4.00 4.00 4.00 68,734 67,752 66,991
Total 8.00 9.00 9.00 180,891$ 192,970$ 194,694$
Parking Fund Position Totals
Full Time Total 4.00 5.00 5.00 112,158$ 125,218$ 127,703$
Part-Time/Seasonal Total 4.00 4.00 4.00 68,734 67,752 66,991
PARKING FUND TOTALS 8.00 9.00 9.00 180,891$ 192,970$ 194,694$
ELECTRIC FUND TOTALS 59.50 62.50 62.50 2,387,810$ 2,448,707$ 2,598,585$
Water Fund
Water Production Activity Center
Chief Water Production Operator 1.00 1.00 1.00 38,307$ 36,947 38,335
Pump Station Operator 3.00 4.00 4.00 95,986 127,093 129,001
Engineer 1.00 0.00 0.00 56,170 0 0
Field Operations Superintendent 1.00 0.00 0.00 54,909 0 0
Crew Leader 6.00 0.00 0.00 225,217 0 0
Maint. Foreman 2.00 0.00 0.00 81,535 0 0
W/WW Systems Operator 7.00 0.00 0.00 184,956 0 0
Div. Manager - Water/WW 1.00 0.00 0.00 74,410 0 0
Environ. Compliance/Training Coord. 1.00 0.00 0.00 53,539 0 0
GIS Technician 2.00 0.00 0.00 69,869 0 0
Environmental Technician 4.00 0.00 0.00 125,287 0 0
Water Resource Cord. 1.00 0.00 0.00 45,817 0 0
* Part-time GIS Technician 1.00 0.00 0.00 10,515 0 0
Total 31.00 5.00 5.00 1,116,519$ 164,040$ 167,337$
Water Distribution Activity Center
Maint. Foreman 0.00 2.00 2.00 0 82,009 86,536
W/WW Systems Operator 0.00 9.00 9.00 0 206,036 236,249
Engineer 0.00 0.00 0.00 0 2,481 0
Field Operations Superintendent 0.00 1.00 1.00 0 58,158 58,186
Crew Leader 0.00 5.00 5.00 0 155,572 157,513
Div. Manager - Water/WW 0.00 1.00 1.00 0 78,803 64,493
Environ. Compliance/Training Coord. 0.00 0.00 0.00 0 56,709 0
GIS Technician 0.00 1.00 1.00 0 39,446 38,669
Environmental Technician 0.00 1.00 1.00 0 31,289 30,869
Line Locator 0.00 0.00 1.00 0 0 26,125
* Part-time Enviromental Technician 0.00 0.50 0.50 0 10,200 5,128
Scheduler/Planner 0.00 1.00 1.00 0 29,211 28,574
Water Resource Cord. 0.00 1.00 1.00 0 48,516 48,774
* Part-time GIS Technician 0.00 0.50 0.50 0 10,227 5,128
Total 0.00 23.00 24.00 0$ 808,657$ 786,244$
Water Fund Position Totals
Full Time Total 30.00 27.00 28.00 1,106,004$ 952,270$ 917,199$
Part-Time/Seasonal Total 1.00 1.00 1.00 10,515 20,427 10,257
WATER FUND TOTALS 31.00 28.00 29.00 1,116,519$ 972,697$ 927,456$
*Denotes a temporary/seasonal position
C-10
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Wastewater Fund
Wastewater Treatment Activity Center
Plant Operations Superintendent 0.00 1.00 1.00 0$ 53,941 53,114
Chief WWTP Operator 0.00 1.00 1.00 0 46,720 38,335
System Analyst 0.00 1.00 1.00 0 48,482 48,493
SCADA Technician 0.00 1.00 1.00 0 34,219 35,249
Crew Leader 0.00 0.00 1.00 0 0 30,013
W/W Plant Operator 0.00 12.00 12.00 0 398,977 384,929
Electrical Technician 0.00 1.00 1.00 0 38,723 39,670
Elec. Technician I 0.00 1.00 1.00 0 34,864 36,625
Staff Assistant 0.00 1.00 1.00 0 32,308 34,268
Sr. Lab Technician 0.00 1.00 1.00 0 34,864 34,873
Lab Technician 0.00 2.00 2.00 0 51,017 51,017
Total 0.00 22.00 23.00 0$ 774,115$ 786,587$
Wastewater Collection Activity Center
Plant Operations Superintendent 1.00 0.00 0.00 58,283$ 0 0
Chief WWTP Operator 1.00 0.00 0.00 43,013 0 0
Systems Analyst 1.00 0.00 0.00 48,670 0 0
SCADA Technician 1.00 0.00 0.00 32,495 0 0
WW Plant Operator 12.00 0.00 0.00 370,564 0 0
Electrical Technician 1.00 0.00 0.00 35,806 0 0
Elec. Technician I 1.00 0.00 0.00 32,223 0 0
Environ. Compliance/Training Coord. 0.00 1.00 1.00 0 55,620 59,874
Environmental Technician 0.00 2.00 2.00 0 66,918 66,117
GIS Technician 0.00 1.00 1.00 0 36,713 34,790
Sr. Lab Technician 1.00 0.00 0.00 33,669 0 0
Lab Technician 2.00 0.00 0.00 49,277 0 0
Maintenance Foreman 1.00 1.00 1.00 33,040 34,821 35,582
Crew Leader 4.00 5.00 5.00 125,917 159,820 158,222
W/WW Systems Operator 12.00 12.00 12.00 301,467 319,046 294,649
Total 38.00 22.00 22.00 1,164,422$ 672,938$ 649,234$
Wastewater Fund Position Totals
Full Time Total 38.00 44.00 45.00 1,164,422$ 1,447,053$ 1,435,821$
Part-Time/Seasonal Total 0.00 0.00 0.00 0 0 0
WASTEWATER FUND TOTALS 38.00 44.00 45.00 1,164,422$ 1,447,053$ 1,435,821$
Utilities Full-time Position Tot.125.00 131.00 133.00 4,628,753$ 4,818,813$ 4,898,029$
PUBLIC UTILITIES DEPT. TOT.128.50 134.50 136.50 4,668,751$ 4,868,457$ 4,961,862$
Sanitation Fund
Residential Collection Activity Center
Sanitation Superintendent 1.00 1.00 1.00 58,189$ 61,606 48,180
Sanitation Foreman 1.00 1.00 1.00 38,006 41,500 42,319
Route Manager 17.00 17.00 17.00 463,045 495,572 459,566
Equipment Operator 2.00 2.00 2.00 47,580 50,330 54,625
Recycling Cord. 1.00 1.00 1.00 42,769 43,224 44,301
Customer Service Representative 1.00 1.00 1.00 25,665 27,168 27,365
* Part-time Public Works Intern 1.00 1.00 1.00 14,356 14,395 13,684
* Part-time Route Manager 1.50 1.50 1.50 19,667 19,721 20,526
Total 25.50 25.50 25.50 709,277$ 753,517$ 710,564$
Commercial Collection Activity Center
Container Cord. 2.00 2.00 2.00 56,171$ 59,107 28,783
Sanitation Foreman 1.00 1.00 1.00 38,006 41,500 37,647
Route Manager 8.00 8.00 8.00 206,853 217,492 220,204
Total 11.00 11.00 11.00 301,029$ 318,100$ 286,634$
Sanitation Fund Position Totals
Full Time Total 34.00 34.00 34.00 976,283$ 1,037,501$ 962,990$
Part-Time/Seasonal Total 2.50 2.50 2.50 34,023 34,116 34,209
SANITATION FUND TOTALS 36.50 36.50 36.50 1,010,306$ 1,071,617$ 997,199$
*Denotes a temporary/seasonal position
C-11
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Utility Customer Service Fund
Utility Customer Service Activity Center
Utilities Office Manager 1.00 1.00 1.00 62,384$ 66,021 66,511
Customer Service Supervisor 1.00 1.00 1.00 50,886 53,853 54,266
Utilities Analyst 1.00 1.00 1.00 49,025 51,876 52,268
Senior Customer Serv. Rep. 3.00 3.00 3.00 98,766 104,791 146,950
Customer Service Rep. 13.00 13.00 13.00 332,851 346,645 342,089
Part-time Cust. Serv. Rep. 1.00 1.00 1.00 23,245 26,902 13,515
Total 20.00 20.00 20.00 617,156$ 650,088$ 675,599$
Meter Services Activity Center
Meter Services Supervisor 1.00 1.00 1.00 39,600$ 43,207 44,050
Meter Services Technician 2.00 2.00 2.00 62,187 66,844 66,743
Meter Reading Cord. 1.00 1.00 1.00 26,296 27,516 26,197
Meter Services Field Rep. 6.00 6.00 6.00 122,740 132,249 133,601
Meter Services Field Rep- PT 0.00 0.00 0.50 0 0 9,766
Total 10.00 10.00 10.50 250,824$ 269,816$ 280,357$
Utility Customer Service Position Totals
Full Time Total 29.00 29.00 29.00 844,735$ 893,002$ 932,674$
Part-Time/Seasonal Total 1.00 1.00 1.50 23,245 26,902 23,281
UTILITY CUSTOMER SERVICE FUND TOT 30.00 30.00 30.50 867,980$ 919,904$ 955,955$
Fleet Maintenance Fund
Fleet Services Parts Activity Center
Assistant Buyer 1.00 1.00 1.00 35,785$ 37,887 37,814
Warehouse Assistant 1.00 1.00 1.00 24,660 25,541 26,259
Total 2.00 2.00 2.00 60,445$ 63,428$ 64,073$
Fleet Services Admin. Activity Center
Fleet Services Superintendent 1.00 1.00 1.00 53,246$ 56,379 58,455
Customer Service Rep. 1.00 1.00 1.00 25,707 27,212 27,406
Shop Foreman 1.00 1.00 1.00 45,003 47,638 47,992
Mechanic 10.00 10.00 10.00 284,058 297,561 304,619
Total 13.00 13.00 13.00 408,015$ 428,790$ 438,472$
Fleet Fund Full-time Position Totals
Full Time Total 15.00 15.00 15.00 468,460$ 492,218$ 502,545$
Part-Time/Seasonal Total 0.00 0.00 0.00 0 0 0
FLEET FUND TOTALS 15.00 15.00 15.00 468,460$ 492,218$ 502,545$
Print Mail Fund
Print Mail Activity Center
Printing Cord. 1.00 1.00 1.00 42,008$ 44,475 44,593
Printing Assistant 1.00 1.00 1.00 33,983 35,976 36,250
Printing/Graphics Tech. 1.00 1.00 1.00 32,160 34,042 34,310
Part-time Mail Clerk 0.50 0.50 1.00 9,627 10,700 20,336
* Print/Mail Aide 1.50 1.50 1.50 12,288 19,730 19,785
Total 5.00 5.00 5.50 130,066$ 144,923$ 155,274$
Print Mail Fund Full-time Position Totals
Full Time Total 3.00 3.00 3.00 117,778$ 125,193$ 124,674$
Part-Time/Seasonal Total 2.00 2.00 2.50 12,288 19,730 30,600
PRINT MAIL FUND TOTALS 5.00 5.00 5.50 130,066$ 144,923$ 155,274$
Communications Fund
Communication Services Div.
Wireless Cord. 0.00 0.00 0.00 0$ 0 0
Network Systems Analyst 1.00 1.00 1.00 53,635 56,796 56,961
Communications Technician 5.00 5.00 5.00 187,347 196,013 198,706
Total 6.00 6.00 6.00 240,983$ 252,809$ 255,667$
Communications Full-time Position Totals
Full Time Total 6.00 6.00 6.00 240,983$ 252,809$ 255,667$
Part-Time/Seasonal Total 0.00 0.00 0.00 0$ 0$ 0$
COMM. FUND TOT.6.00 6.00 6.00 240,983$ 252,809$ 255,667$
*Denotes a temporary/seasonal position
C-12
Actual Approved Approved Actual Approved Approved
Budget Budget Budget Budget Budget FY Budget
FY 03-04 FY 04-05 FY 05-06 FY 03-04 FY04-05 FY 05-06
PERSONNEL LIST
Brazos Valley Solid Waste Management
Agency Fund
Operations Activity Center
Sanitary Landfill Manager 1.00 1.00 1.00 53,219$ 56,379 58,455
Landfill Operations Supervisor 1.00 1.00 1.00 41,777 44,256 44,572
Landfill Crew Leader 2.00 2.00 2.00 66,257 62,875 68,662
Equipment Operator 10.00 10.00 10.00 265,993 270,343 277,287
Environmental Compliance Officer 1.00 1.00 1.00 38,862 41,159 42,692
Spotter 1.00 1.00 1.00 20,836 22,509 25,341
Secretary/Scale Operator 2.00 2.00 3.00 45,149 47,814 70,893
Mechanic 2.00 2.00 2.00 61,315 63,558 64,832
Customer Service Representative 0.00 1.00 0.00 0 20,904 0
Landfill Groundsworker 0.00 1.00 1.00 0 18,491 22,421
* Temp. Landfill Groundsworker 0.50 0.50 0.50 15,070 14,560 14,599
* Part-time Equip. Operator III 0.50 0.50 0.50 15,070 14,560 14,599
* Field Service Person 0.50 0.50 0.50 15,070 14,560 14,599
Waste Screener 1.00 1.00 1.00 26,030 26,571 26,968
Total 22.50 24.50 24.50 664,648$ 718,540$ 745,921$
Administration Activity Center
Asst Dir Public Works/BVSWMA 1.00 1.00 1.00 74,978$ 79,375 73,334
Staff Assistant 1.00 1.00 0.00 31,427 33,275 0
BVSWMA Program Coordinator 0.00 0.00 1.00 0 0
* BVSWMA Intern 1.00 1.00 1.00 14,737 14,334 14,373
Total 3.00 3.00 3.00 121,143$ 126,984$ 87,707$
BVSWMA Fund Full-time Position Totals
Full Time Total 23.00 25.00 25.00 725,844$ 787,510$ 816,547$
Part-Time/Seasonal Total 2.50 2.50 2.50 59,946 58,014 58,170
BVSWMA Total 25.50 27.50 27.50 785,790$ 845,524$ 874,717$
All Funds Full-time Total 750.25 774.75 796.75 28,331,252$ 29,103,777$ 31,643,007$
ALL FUNDS TOTAL 816.25 842.75 866.25 30,290,595$ 30,162,690$ 32,839,915$
*Denotes a temporary/seasonal position
C-13
Personnel History
Department FTE Totals
0
20
40
60
80
100
120
140
160
180
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
Police
Fire
PW
Parks
Development Serv
OTIS
Fiscal Services
Gen. Govt.
PUD
BVSWMA
Parking
Fiscal Years
Personnel Total
745.50
816.25
716.50
786.25
723
804.75 804.50
842.75 866.25
768.25
0.00
100.00
200.00
300.00
400.00
500.00
600.00
700.00
800.00
900.00
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
The above graphs are based on Full-Time Equivalents (FTEs) which includes both temporary/seasonal and full-time regular positions.
C-14
APPENDIX D
REVENUE HISTORY AND
FY 06 BUDGET ESTIMATES
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
GENERAL FUND
CURRENT TAXES 4,489,864$ 5,240,461$ 5,105,221$ 5,694,968$ 6,370,000$ 6,825,096$
DELINQ. TAX 36,567 25,000 133,449 49,881 60,000 55,000
PENALTY & INT. 28,915 18,000 38,972 34,328 40,000 35,000
AD VALOREM TAX 4,555,345 5,283,461 5,277,642 5,779,177 6,470,000 6,915,096
LOCAL SALES TAX 13,413,911$ 13,869,500$ 13,782,065$ 14,956,054$ 15,629,000$ 16,410,000$
NONOPERATING REVENUE 1,512$ -$ -$ -$ -$ -$
..
MIXED DRINK TAX 234,924$ 247,200$ 246,850$ 281,298$ 250,000$ 258,000$
NAT. GAS FRANCHISE 188,124 150,000 215,781 447,576 240,000 325,000
CABLE FRANCHISE 470,720 415,000 428,564 526,332 623,000 642,000
PHONE FRANCHISE 1,015,328 980,000 1,011,984 961,318 915,000 897,000
OIL/GAS FRANCHISE 26,961 20,000 26,585 30,792 32,000 33,000
USE OF STREETS 13,108 16,000 6,034 8,569 9,000 9,000
OTHER TAXES 1,949,165 1,828,200 1,935,798 2,255,885 2,069,000 2,164,000
AD VALOREM TAXES
1,500,000
3,000,000
4,500,000
6,000,000
7,500,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
LOCAL SALES TAX
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
OTHER TAXES
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-1
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
MIX DRINK LICENSE 28,220$ 28,000$ 25,613$ 26,900$ 27,700$ 29,000$
GAME MACHINES 660 700 0000
BLDG. CONTRACTORS 14,961 14,500 16,325 17,094 18,000 19,000
ELEC. LICENSE 4,961 6,500 5,933 6,400 6,600 7,000
TAXI 0 100 0000
ITIN. VENDOR 306 500 985 1,129 900 1,000
LAWN SPRINKLER 0 0 344 162 2,500 3,000
MECHANICAL 2,970 3,600 2,407 3,942 4,100 4,000
PLUMBING 1,880 2,100 2,322 3,354 3,500 4,000
AMBULANCE 1,000 1,000 950 950 1,250 1,000
WRECKER 4,865 3,500 4,345 3,680 3,800 4,000
BUILDERS PERMITS 504,695 511,000 639,062 725,461 600,000 618,000
ELECTRICAL PERMITS 61,154 70,500 70,528 71,332 70,000 72,000
PLUMBING PERMITS 100,658 102,800 103,277 100,140 100,000 103,000
MECHANICAL PERMITS 54,147 40,500 52,487 64,599 70,000 72,000
STREET CUT PERMITS 4,300 3,600 0 1,975 0 0
IRRIGATION PERMITS 11,876 6,400 13,600 11,334 8,670 9,000
CHILD SAFETY PROGRAMS 73,888 65,200 74,755 73,913 78,000 80,000
BICYCLE PERMITS 0 0 (3)000
LIVESTOCK 95 100 30 400 100 100
LICENSES & PERMITS 870,635 860,600 1,012,960 1,112,765 995,120 1,026,100
CONCESSIONS 7,389$ 16,120$ 27,462$ 14,678$ 23,000$ 24,000$
ADAMSON POOL 141,778 164,267 162,459 143,587 150,000 155,000
NATATORIUM 1,819 1,873 3,238 3,544 3,700 4,000
HALLARAN POOL 91,854 66,950 84,633 92,438 97,000 100,000
THOMAS POOL 14,643 15,082 20,262 23,353 23,700 24,000
SPORTS INST.: SWIM 79,143 81,517 86,109 86,429 95,000 101,000
SPORTS INST: SWIM TM 22,871 23,557 0000
TENNIS PROGRAM 24,554 25,291 24,201 20,763 25,000 26,000
MISC SPORTS INST. 6,704 196,162 256,143 4,045 6,500 7,000
SPORTS PROGRAMS 0 0 266,588 280,000 288,000
FITNESS RUN (30)00000
WPC TICKET SALES 0 0 0 3,000 0 0
REIMBURSED EXPENSES 0 0 0 3,670 0 0
SENIOR SERVICES PROGRAMS 0 0 0 450 0 0
TEEN CENTER 5,067 3,600 1,959 862 900 1,000
TEEN CENTER MEMBERS 580 1,350 539 727 700 1,000
TEEN CENTER MISC 1,180 1,230 3,703 2,498 2,600 3,000
LINCOLN CENTER PASSES 3,908 3,090 6,600 5,396 6,000 6,000
OTHER PARKS REVENUE (NT) 16,374 16,700 14,152 10,193 13,000 13,000
MISC PARKS 201,359 0 1,079 38 0 0
PARKS AND RECREATION 619,193$ 616,789$ 692,539$ 682,259$ 727,100$ 753,000$
LICENSES & PERMITS
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
PARKS AND RECREATION
$-
$200,000
$400,000
$600,000
$800,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-2
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
FINGERPRINTING 3,152$ 3,500$ 2,992$ 2,448$ 3,100$ 3,000$
POLICE REPORTS 10,373 12,500 9,582 12,561 14,000 14,000
RECORDS CHECKS 1,285 1,250 1,010 953 1,000 1,000
ARREST FEES 97,478 107,000 123,548 118,714 122,300 126,000
WARRANT SERVICE FEES 104,992 103,000 125,610 129,026 0 0
ESCORT SERVICES 31,214 36,000 29,116 18,950 16,000 16,000
FALSE ALARMS 23,750 24,000 18,050 15,000 12,200 13,000
RESTITUTION 4,424 1,000 (4,794) (7,050)1,500 2,000
OTHER 180,842 185,000 196,932 242,622 243,000 250,000
POLICE DEPARTMENT 457,510 473,250 502,046 533,224 413,100 425,000
EMS TRANSPORT 463,974 423,300 556,710 548,642 585,000 603,000
EMS ATHLETIC STANDBY 350 300 0000
EMS REPORTS 173 150 398 313 400 400
HAZARD MATERIALS RESP. 0 3,000 8,449 1,591 4,000 4,000
FIRE INSPECTION FEES 0 0 38 0 0
AUTO HOOD TEST 480 500 570 390 400 400
AUTO FIRE ALARM 1,430 1,200 360 1,270 1,000 1,000
DAY CARE CENTERS 540 500 480 390 400 400
FOSTER HOMES N/A N/A 120 180 200 200
HEALTH CARE FACILITIES 50 100 150 150 150 200
NURSING HOMES 150 100 150 150 200 200
SPRINKLER/STANDPIPE 2,860 4,000 2,100 2,880 3,500 4,000
FUEL LINE LEAK 50 100 50 100 100 100
FUEL TANK LEAK 150 100 50 100 100 100
CODE ENFORCEMENT ADMIN FEE 5,760 3,060 6,960 6,125 4,000 4,000
MOWING FEE CHARGES 4,215 1900 5820 6,800 5,500 6,000
FIRE REPORTS 125 100 0000
OTHER 0 1,000 25,271 6,653 5,000 5,000
FIRE DEPARTMENT 480,306 439,410 607,638 575,772 609,950 629,000
STREET CUT REPAIRS 1,075 900 0000
MISCELLANEOUS 0 50 0000
PUBLIC WORKS 1,075 950 0000
GENERAL ADMIN. FEES 44,952 36,000 87,184 65,780 65,600 68,000
COURT DISMISSAL FEES 8,157 7,000 11,540 17,100 12,000 12,000
TIME PMT FEE/EFFICIENCY 000000
TIME PMT/UNRESERVED 14,225 12,000 17,179 23,059 23,000 24,000
CITY OMNI - 0 430 39,000 40,000
WARRANT SERVICE FEES 0000118,000 122,000
TEEN COURT 1,484 1,000 0 1,880 1,800 2,000
MUNICIPAL COURT 68,819 43,000 115,903 108,249 259,400 268,000
LOT MOWING 0 0 (135)000
MISC. CHARGES 25,442 23,100 22,507 15,405 14,000 14,000
FILING FEES 116,326 119,815 120,973 137,655 110,000 113,000
ZONING LETTERS 0 0 0 2,000 2,000
MISC PLANNING CHARGES 4,542 4,000 2,584 2,655 2,500 3,000
O&G PIPELINE ADMIN. FEES 52,551 52,000 51,340 47,133 47,000 48,000
MAPS/PLANS/ORDINANCES 541 500 1,168 1,521 1,200 1,000
MISC ENGINEERING 180 200 4 0 2,200 2,000
MISCELANEOIUS 60 0 40 0 0 0
DEVELOPMENT SERVICES 199,641 199,615 198,481 204,369 178,900 183,000
CERTIFICATE SEARCHES 12,169 12,000 13,734 12,654 15,000 15,000
FILING FEES 000000
XEROX/REPRO CHARGES 1,052 1,000 259 1,306 500 1,000
GENERAL GOVT. 13,221 13,000 13,993 13,960 15,500 16,000
OTHER SERVICE CHARGES 1,220,572$ 1,169,225$ 1,438,061$ 1,435,574$ 1,476,850$ 1,521,000$
OTHER SERVICE CHARGES
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-3
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
CHILD SAFETY 3,557$ 3,000$ 3,022$ 44,496$ 55,000$ 57,000$
CITY PARKING FINES 10,625 16,000 748 130 500 1,000
CIVIL PARKING FINES 0 16,000 29,055 54,560 50,000 52,000
TRAFFIC FINES 42,713 45,000 63,986 55,552 56,600 58,000
OTHER MUN. COURT FINES 2,267,178 1,839,110 2,559,717 2,801,457 3,360,000 3,461,000
MISC. FINES AND PENALTIES 6,575 7,000 1,467 640 850 1,000
FORFEITED DEPOSITS 0 0 20 0 0 0
FINES AND FORFEITS 2,330,648 1,926,110 2,658,015 2,956,835 3,523,000 3,630,000
BANK ACCOUNT INTEREST 673$ 1,000$ 274$ 196$ 600$ 1,000$
INTEREST ON INVESTMENTS 475,243 350,000 266,508 241,505 360,000 371,000
REALIZED GAIN/LOSS (8,764) 3,000 5,679 21,429 22,100 23,000
TOTAL INTEREST 467,152 354,000 272,461 263,130 382,700 395,000
GENERAL GOVT GRANTS 0$ 0$ 46,074$ 4,695$ 0$
PARKS GRANT 0 0 10,000 0 0 0
POLICE GRANTS 180,397 212,808 143,068 83,051 39,155 69,000
FED GRANT: FIRE 0 0 83,264 91,050 270,400 134,320
STATE GRANT: PARKS 15,500 0 49,075 1,780 0 0
STATE GRANT: POLICE 5,110 5,000 5,336 3,098 5,000 0
STATE GRANT: FIRE 0 0 55,099 0 0
OTHER INTERGOVERN. REV 213,760 219,963 195,766 39,041 190,000 180,265
INTER. GOV'T. REVENUE * 414,767 437,771 486,509 319,193 509,250 383,585
FINES AND FORFEITS
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
TOTAL INTEREST
0
100,000
200,000
300,000
400,000
500,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
GRANT REVENUE
0
100,000
200,000
300,000
400,000
500,000
600,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-4
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
CAPITAL IMPRV. ASSESSMENT 0$ 0$ 0$ 0$ 225$ 0$
BALLFIELD RENTALS 9,805 9,000 12,940 18,023 19,400 20,000
LINCOLN RENTALS 11,480 12,360 9,389 4,795 12,500 13,000
PARK PAVILION RENTALS 22,673 20,000 20,055 20,463 21,100 22,000
TEEN CENTER RENTALS 0 0 0 255 1,500 2,000
MINERAL ROYALTY INTERESTS 2,749 2,000 1,886 3,020 3,100 3,000
CONFERENCE CENTER RENTALS 0 0 0 35,787 0 0
CONFERENCE CENTER RENTALS (NT)0 0 0 9,586 134,500 139,000
WPC AMPHITHEATER RENTALS 0 0 0 92,501 0 0
EQUIPMENT RENTALS (NT) 0 0 0 2,000 0 0
MISC RENTS AND ROYALTIES 0 0 0 18 0 0
CONTRIBUTIONS 67,017 70,500 68,723 64,594 50,600 52,000
CRIME PREVENTION 1,200 500 9,688 875 8,200 8,000
PARKS AND RECREATION 14,115 16,000 6,425 3,744 6,500 7,000
MISC. DONATIONS 6,160 0 4,874 5,000 5,000 5,000
DAMAGE REIMBURSEMENT 7,700 3,500 7,258 3,874 1,000 1,000
OTHER REIMBURSED EXP. 25,103 3,000 0 16,519 53,700 2,700
OTHER MISC REV NT 0 3,000 280 571 0 0
CASH OVER/SHORT 951 250 (548)630 800 1,000
COLLECTION SERVICE FEES 7,336 4,500 5,498 6,403 5,300 5,000
MUNICIPAL COURT COLLECTION 90,216 117,400 99,655 102,699 145,000 149,000
SALE OF ABANDONED Appr. 3,958 2,000 4,024 1,977 0 0
SALE OF CEMETERY LOTS 2,400 00000
SALE OF SCRAP 0 500 0 392 1,100 1,000
OTHER 61,611 29,000 76,854 91,402 37,000 38,000
OTHER MISC REV TAXABLE 0 0 0 176 0 0
OTHER MISC REV NT 77 0 0 9,633 7,000 7,000
SALE OF FIXED ASSETS 30,106 30,900 19,563 4,386 7,300 8,000
MISCELLANEOUS 364,656 324,410 346,564 499,322 520,825 483,700
ROI: ELECTRIC 4,360,000$ 4,470,000$ 4,470,000$ 4,470,000$ 4,895,000$ 5,417,000$
ROI: WATER 861,300 893,200 893,200 899,240 893,300 925,000
ROI: SEWER 719,500 817,000 817,000 939,300 922,800 982,000
ROI: SOLID WST 294,200 310,000 310,000 331,855 349,700 369,000
THOROUGHFARE REHAB 0 310,000 1,726 0 0 0
RETURN ON INVESTMENT 6,235,000 6,490,200 6,491,926 6,640,395 7,060,800 7,693,000
TOTAL GENERAL FUND: 32,442,557 33,160,266 34,394,540 36,900,590 39,363,645 41,374,481
MISCELLANEOUS REVENUE
0
100,000
200,000
300,000
400,000
500,000
600,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
RETURN ON INVESTMENT FROM UTILITIES
0
2,000,000
4,000,000
6,000,000
8,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
TOTAL GENERAL FUND REVENUES
8,000,000
16,000,000
24,000,000
32,000,000
40,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-5
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
HOTEL/MOTEL FUND
HOTEL/MOTEL TAX REV. 1,926,009$ 2,015,000$ 2,120,015$ 2,191,428$ 2,250,000$ 2,406,000$
PENALTY AND INTEREST 0 0 2,888 9,442 0 0
WPC CONCESSION (NT) 13,218 13,200 8,965 0 0 0
WPCTICKETS (NT) 142 100 3,000 0 0 0
REIMBURSED EXPENSES 11,981 12,340 6,385 0 0 0
MISC. PARK REVENUE 0 50 0 0 0
FINES AND FORFEITS 0 0 600 0 0 0
INTEREST 79,577 75,000 54,524 52,419 65,094 67,000
CONFERENCE CENTER 100,559 103,575 117,638 524 0 0
WPC AMPHITHEATER 4,526 4,661 2,400 (3,459)00
EQUIPMENT ROYALTIES (TAX) 58 60 0000
EQUIPMENT ROYALTIES (NT) 9,526 11,800 0000
CASH OVER/SHORT 002500
CO-SPONSORED EVENTS 5,000 5,150 0000
HIST PRES PROJ. 563 580 351 83 100 500
OTHER 7,081 7,294 (72)0 45,238 0
OTHER MISC REV TAXABLE 477 410 (55)000
OTHER MISC REV NON TAXABLE 4,701 5,900 (10)000
TOTAL HOTEL/MOTEL FUND 2,163,417 2,255,171 2,316,681 2,250,442 2,360,432 2,473,500
DEBT SERVICE FUND
CURRENT TAXES 7,080,923$ 7,623,713$ 7,490,157$ 8,095,597$ 8,800,000$ 8,992,137$
DELINQUENT TAXES 44,184 40,000 103,019 75,662 64,000 65,000
PENALTY AND INTEREST 35,855 26,000 52,424 45,923 51,050 50,000
INTEREST ON INVESTMENTS 192,417 100,000 84,022 55,581 101,000 100,000
REALIZED GAIN/LOSS (5,667) 0 1,273 4,326 0 0
INCREASE/DECREASE IN FMV 0 0 (15,373)
INTEREST ON BONDS 110,469 0 7,605 60,625 0 40,895
OTHER 1,013 00000
HOTEL/MOTEL TRANSFERS 753,672 958,500 958,500 0 0 0
CONF CENTER TRANSFERS 000000
WPC TIF TRANSFERS 0 0 0 479,103 436,525 1,108,452
NGATE GARAGE TRANSFERS 0 0 0 511,001 200,000 0
EQUIP REPL TRANSFER 0 0 0 403,756 414,538 587,123
ELECTRIC ENTERPRISE FUND TRANSF 0000255,761 375,026
WATER ENTERPRISE FUND TRANSFER 0000216,747 317,819
SALE OF GEN. FIXED ASSETS 67,311 0 0 0
TOTAL DEBT SERVICE FUND 8,212,866 8,748,213 8,764,311 9,716,201 10,539,621 11,636,452
HOTEL MOTEL FUND REVENUE
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
DEBT SERVICE FUND REVENUE
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-6
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
TOTAL ELECTRIC FUND 45,826,060$ 47,759,000$ 47,042,392$ 47,511,787$ 50,580,887$ 56,138,000$
WATER FUND
RESIDENTIAL 6,242,414$ 6,530,000$ 6,335,354$ 6,081,231$ 6,750,000$ 7,231,000$
COMMERCIAL 1,888,223 1,944,870 1,697,644 1,653,951 1,800,000 1,928,000
OUTSIDE CITY LIMITS N/A 29,753 0 0 0
CONNECT FEES 52,030 55,000 51,220 66,125 68,600 71,000
WATER TAPS 484,910 400,000 491,325 384,994 356,000 367,000
MISC OPERATING REVENUES 4,762 4,904 25,277 1,300 2,300 2,000
INTEREST ON INVESTMENTS 433,879 550,000 253,102 128,292 300,000 309,000
REALIZED GAIN / (LOSS) (7,656) (7,886) 5,364 9,061 19,700 20,000
DAMAGE REIMB. 9,604 3,000 4,863 9,536 0 0
SUBROGATION RECOVERED 0 2,000 0 0 690 1,000
OTHER REIMB. 23,641 24,351 192 128,701 0 0
SALE OF SURPLUS PROPERTY 3,350 3,000 238,603 21 0 0
MISC NONOPERATING REVENUE 7,536 8,000 79,606 5,917 5,396 0
TOTAL WATER FUND 9,142,693$ 9,517,239$ 9,212,303$ 8,469,129$ 9,302,686$ 9,929,000$
WASTEWATER FUND
RESIDENTIAL 6,718,484$ 6,987,500$ 7,147,730$ 7,163,615$ 7,532,000 7,758,000
COMMERCIAL 1,121,061 1,157,500 1,378,079 1,597,879 1,781,000 1,834,000
SEWER TAPS 323,038 225,000 280,415 256,450 220,000 227,000
MISC OPERATING REVENUES 0 0 825 0 100 0
INTEREST ON INVESTMENTS 129,741 150,000 81,654 94,979 258,000 266,000
REALIZED GAIN/LOSS (2,286)(2,400)1,828 7,321 23,044 24,000
RESRVD INT: REV BOND I&S 0 0 255,567 0 0 0
SALE OF SCRAP 0 0 0 430 0 0
SALE OF SURPLUS PROPERTY 25,895 0 0 250 0 0
MISC. NONOPERATING REVENUE 40 0 10,748 2,792 20,594 21,000
TOTAL WASTEWATER FUND 8,315,973$ 8,517,600$ 9,156,846$ 9,123,716$ 9,834,738$ 10,130,000$
ELECTRIC FUND REVENUE
0
11,000,000
22,000,000
33,000,000
44,000,000
55,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
WATER FUND REVENUE
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
WASTEWATER FUND REVENUE
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
11,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-7
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
SANITATION FUND
RESIDENTIAL 2,575,734$ 2,817,060$ 2,885,242$ 2,960,600$ 3,204,000$ 3,564,000$
COMMERCIAL 1,447,125 1,489,890 1,506,529 1,542,730 1,600,000 1,781,140
COMMERCIAL/NONTAXABLE 221,957 227,110 236,747 241,640 247,000 254,000
INFECTIOUS WASTE 000000
STATE SURCHARGE 2,075 2,000 2,621 3,007 2,688 3,000
STATE SURCHARGE(NT) 0 2,000 0 13 0 0
DEAD ANIMAL PICKUP 952 1,000 960 1,276 1,202 1,000
ROLLOFF RENTAL - TAXABLE 14,293 10,700 13,917 15,485 14,441 15,000
ROLLOFF RENTAL - NON-TAXABLE 1,632 2,000 1,552 2,724 1,915 2,000
MISC. FEES 4,516 4,000 5,777 6,955 7,168 7,000
MISC FEES (NT) 680 800 550 522 1,029 1,000
FORF DISCOUNTS/PENALTIES 000000
OTHER OPRTNG: RECYCLING 24,201 32,000 10,022 54,303 38,527 40,000
MISC OPERATING REVENUES 1,903 1,500 0 4,951 3,280 3,000
INTEREST ON INVESTMENTS 53,522 55,000 25,625 20,413 17,875 18,000
REALIZED GAIN/LOSS (986) 0 578 1,380 1,054 1,000
BVSWMA/ASSET TRANSFER 000000
OTHER REIMBURSED EXPENSES 0 0 37 0 0
EARNINGS IN JOINT VENTURE 000000
CASH OVER/SHORT 000000
COLLECTION SERVICE FEES 1,354 1,500 1,276 1,525 1,500 2,000
SALE OF SCRAP 0 0 0 1,905 13,617 10,000
SALE OF SURPLUS PROPERTY 0000760
MISC. NONOPERATING REVENUE 40 4,500 0 372 (670)4,000
TRANSFERS IN 0 0 0 5,000 0 0
TOTAL SANITATION FUND 4,348,998$ 4,651,060$ 4,691,396$ 4,864,837$ 5,154,702$ 5,706,140$
DRAINAGE FUND
RESIDENTIAL 772,135$ 803,500$ 822,213$ 846,576$ 868,000$ 898,500$
COMMERCIAL 209,538 206,000 210,946 215,603 225,000 238,900
OTHER REIMBURSED EXP - 0 3,000 0 0
INTEREST ON INVESTMENTS 294,359 150,000 170,649 159,314 185,000 121,000
REALIZED GAIN/(LOSS)(5,073)0 3,501 13,534 11,000 0
NET INCREASE/DECREASE IN FMV 0 0 (45,306)00
OTHER MISC REVENUE 0 0 6,625 1,523 1,820 0
PROCEEDS - GO BONDS 785,000 1,000,000 1,000,000 855,000 12,150 0
TRANSFERS OUT - 0 (72,329)00
TRANSFERS IN - 0 0 224,045 0 0
TOTAL DRAINAGE FUND 2,055,959$ 2,159,500$ 2,213,934$ 2,200,960$ 1,302,970$ 1,258,400$
SANITATION FUND REVENUE
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
DRAINAGE FUND REVENUE
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-8
REVENUE HISTORY AND FY 06 ESTIMATES
DESCRIPTION FY02 FY03 FY03 FY 04
Estimate
FY05
Estimate
FY06
BVSWMA FUND
LANDFILL CHARGES 5,396,098$ 5,232,820$ 5,232,820$ 4,770,115$ 4,997,000$ 5,147,000$
INVESTMENT INCOME 17 45 0 0 600 0
INTEREST ON INVESTMENTS 491,338 291,972 245,512 295,000 77,000
REALIZED GAIN/ (LOSS) (8,777) 6,219 21,839 (8,370) 0
DAMAGE REIMBURSEMENT 0 0000
GRANTS 0 29,879 0 0 0
CASH OVER/SHORT (5) 2,039 (10) 0
COLLECTION SERVICE FEES 700 49 475 400 0
MINERAL PERMITS 0 0000
MINERAL LEASES 0 0000
MINERAL ROYALTY INTERESTS 2,629 4,118 4,345 4,200 0
LAND RENTALS/LEASES 0 0000
EQUIPMENT RENTAL 0 0000
OTHER MISC. REVENUE 315 0000
GAIN ON SALE OF PROPERTY 14,700 3,900 0 0 0
MINERAL FRANCHISE TAXES 0 0000
MISC. NONOP. REVENUE 27,193 987 11,277 10,170 0
TOTAL BVSWMA FUND 5,924,208$ 5,232,865$ 5,571,983$ 5,053,553$ 5,299,000$ 5,224,000$
BVSWMA FUND REVENUE
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY02 FY03 FY03 FY 04 Estimate
FY05
Estimate
FY06
D-9
APPENDIX E
CITY OF COLLEGE STATION CHARTER
ARTICLE V - THE BUDGET
ARTICLE V
THE BUDGET
Fiscal Year;
Section 45. The fiscal year of the City of College
Station shall be determined by ordinance of the
Council. Such fiscal year shall also constitute the
budget and accounting year.
Preparation and Submission of Budget;
Section 46. The City Manager, between thirty (30)
and ninety (90) days prior to the beginning of each
fiscal year, shall submit to the City Council a
proposed budget which shall provide a complete
financial plan for the fiscal year.
Anticipated Revenues Compared With Other
Years in Budget;
Section 47. Repealed.
Proposed Expenditures Compared With Other
Years;
Section 48. The City Manager shall, in the
preparation of the budget, place in parallel columns
opposite the various items of expenditures the actual
amount of such items of expenditures for the last
completed fiscal year, the estimated for the current
fiscal year, and the proposed amount for the ensuing
fiscal year.
Budget a Public Record;
Section 49. The budget and all supporting
schedules shall be filed with the City Secretary when
submitted to the city council and shall be a public
record for inspection by anyone. The City Manager
shall cause copies to be made for distribution to all
interested persons.
Notice of Public Hearing on Budget;
Section 50. At the meeting at which the budget is
submitted, the city council shall fix the time and
place of a public hearing on the budget and shall
cause to be published a notice of the hearing setting
forth the time and place thereof at least five (5) days
before the date of the hearing.
Public Hearing on Budget;
Section 51. At the time and place set for a public
hearing on the budget, or at any time and place to
which such public hearing shall from time to time be
adjourned, the city council shall hold a public
hearing on the budget submitted, and all interested
persons shall be given an opportunity to be heard for
or against any item or the amount of any item
therein contained.
Proceedings on Budget after Public Hearing
Amending or Supplementing Budget;
Section 52. After the conclusion of such public
hearing, the City Council may insert new items or
may increase or decrease the items of the budget,
except items in proposed expenditures fixed by law.
Before inserting any additional item or increasing
any item of appropriation which will increase the
total budget by three (3%) percent or more, it must
cause to be published a notice setting forth the
nature of the proposed increases and fixing a place
and time, not less than five (5) days after
publication, at which the City Council will hold a
public hearing thereon.
Proceedings on Adoption of Budget;
Section 53. After such further hearing, the City
Council may insert the additional item or items, and
make the increase or increases, to the amount in
each case indicated by the published notice, or to a
lesser amount; but where it shall increase the total
proposed expenditures, it shall also provide for an
increase in the total anticipated revenue to at least
equal such total proposed expenditures.
Vote Required for Adoption;
Section 54. The budget shall be adopted by the
favorable vote of a majority of the members of the
entire City Council.
Date of Final Adoption; Failure to Adopt;
Section 55. The budget shall be finally adopted
not later than the twenty-seventh day of the last
month of the fiscal year. Should the city council take
no final action on or prior to such day, the budget as
submitted by the City Manager shall be deemed to
have been finally adopted.
Effective Date of Budget; Certification; Copies
Made Available;
Section 56. Upon final adoption, the budget shall
be filed with the City Secretary. The final budget
shall be printed, or otherwise reproduced, and a
reasonable number of copies shall be made
available for the use of all offices, departments and
agencies, and for the use of interested persons and
civic organizations.
Budget Establishes Appropriations;
Section 57. From the effective date of the budget,
the several amounts stated therein as proposed
expenditures shall be and become appropriated to
the several objects and purposes therein named.
Budget Establishes Amount to be raised by
Property Tax;
Section 58. From the effective date of the budget,
the amount stated therein as the amount to be
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raised by property tax shall constitute a
determination of the amount of the levy for the
purposes of the city in the corresponding tax year.
Contingent Appropriation;
Section 59. Provision shall be made in the annual
budget and in the appropriation ordinance for a
contingent appropriation in an amount not more than
three (3) percent of the total budget expenditure, to
be used in case of unforeseen items of
expenditures. Such contingent appropriation shall be
under the control of the City Manager and distributed
by him, after approval by the City Council.
Expenditures from this appropriation shall be made
only in case of established emergencies and a
detailed account of such expenditures shall be
recorded and reported. The proceeds of the
contingent appropriation shall be disbursed only by
transfer to other departmental appropriation, the
spending of which shall be charged to the
departments or activities for which the
appropriations are made.
Estimated Expenditures Shall Not Exceed
Estimated Resources;
Section 60. The total estimated expenditures of
the general fund and debt fund shall not exceed the
total estimated resources of each fund. The City
Council may by ordinance amend the budget during
a fiscal year if one of the following conditions exists:
1. If during the fiscal year the City Manager
certifies that there are available for appropriation
revenues in excess of those estimated in the budget,
the City Council, by ordinance, may make
supplemental appropriations for the year up to the
amount of such excess. Before approval, the
Council shall hold a public hearing on the proposed
budget amendment. A notice of the time and place
of a public hearing on the supplemental
appropriation be published in the official newspaper
of the City of College Station. The notice newspaper
at least five (5) working days before the date of the
hearing.
2. To meet a public emergency affecting life,
health and property of the public peace, the City
Council may make emergency appropriations. Such
appropriations may be made by emergency
ordinance. To the extent that there are no available
unappropriated revenues or a sufficient fund balance
to meet such appropriations, the Council may by
such emergency ordinance authorize the issuance
of emergency notes, which may be renewed from
time to time, but the emergency notes and renewals
of any such notes made during a fiscal year shall be
paid not later than the last day of the fiscal year next
succeeding that in which the emergency
appropriation was made.
3. If at any time during the fiscal year it
appears probable to the City Manager that the
revenues or fund balances available will be
insufficient to meet the amounts appropriated, he
shall report to the City Council without delay,
indicating the estimated amount of the deficit, any
remedial action taken by him and his
recommendations as to any other steps to be taken.
The Council shall then take such further action as it
deems necessary to prevent or reduce any deficit
and for that purpose it may by ordinance reduce one
or more appropriations.
Emergency Appropriations;
Section 61. All appropriations shall lapse at the
end of the fiscal year to the extent that they shall not
have been expended or lawfully encumbered.
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HEART OF THE RESEARCH VALLEY
APPENDIX F
FISCAL AND BUDGETARY
POLICY STATEMENTS
FISCAL AND BUDGETARY
POLICY STATEMENTS
I. STATEMENT OF PURPOSE
The broader intent of the following Fiscal and
Budgetary Policy Statements is to enable the City to
achieve a long-term stable and positive financial
condition. The watchwords of the City’s financial
management include integrity, prudent stewardship,
planning, accountability, and full disclosure.
The more specific purpose is to provide guidelines to the
Director of Fiscal Services in planning and directing the
City’s day-to-day financial affairs and in developing
recommendations to the City Manager and City Council.
The scope of these policies generally spans, among
other issues, accounting, purchasing, auditing, financial
reporting, internal controls, operating and capital
budgeting, revenue management, cash and investment
management, expenditure control, asset management,
debt management, and planning concepts, in order to:
A. Present fairly and with full disclosure the financial
position and results of the financial operations of the
City in conformity with generally accepted
accounting principles (GAAP), and
B. Determine and demonstrate compliance with finance
related legal and contractual issues in accordance
with provisions of the Texas Local Government
Code and other pertinent legal documents and
mandates.
The City Council will annually review and approve the
Fiscal and Budgetary Policy Statements as part of the
budget process.
II. OPERATING BUDGET
A. PREPARATION. Budgeting is an essential
element of the financial planning, control, and
evaluation process of municipal government. The
“operating budget” is the City’s annual financial
operating plan. The budget includes all of the
operating departments of the City, the debt service
fund, all capital projects funds, and the internal
service funds of the City. The budgets for the
General Funds and Special Revenue Funds are
prepared in the Office of Budget and Strategic
Planning on a modified accrual basis. Under this
basis revenues are recognized when they become
measurable and available to finance expenditures
of the current period. Expenditures are recognized
when the related fund liability is incurred with the
exception of: unmatured interest on long term debt
which is recognized when due, and certain
compensated absences and claims and judgments
such as accrued vacation leave which are
recognized when the obligations are expected to be
liquidated with expendable resources.
The budgets for the Enterprise and Internal Service
Funds are similarly prepared on the modified
accrual basis where cash transactions are included
in the budget presentation in lieu of non cash
transactions such as depreciation. The focus is on
the net change in working capital.
The budget is prepared with the cooperation of all
City Departments, and is submitted to the City
Manager who makes any necessary changes and
transmits the document to the City Council. The
budget shall be presented to the City Council no
later than six weeks prior to fiscal year end, and
shall be enacted by the City Council on or before
the twenty-seventh day of the last month of the
preceding fiscal year.
1. APPROVED BUDGET. An approved budget
shall be prepared by the Manager with the
participation of all of the City’s Department
Directors within the provisions of the City
Charter.
a. The budget shall include four basic segments
for review and evaluation: (1) personnel
costs, (2) base budget for operations and
maintenance costs, (3) service level
adjustments for increases or decreases to
existing service levels, and (4) revenues.
b. The budget review process shall include
Council participation in the development of
each of the four segments of the approved
budget and a public hearing to allow for
citizen participation in the budget
preparation.
c. The budget process shall span sufficient time
to address policy and fiscal issues by the
Council.
d. A copy of the approved budget shall be filed
with the City Secretary when it is submitted
to the City Council in accordance with the
provisions of the City Charter.
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2. ADOPTION. Upon the presentation of an
approved budget document to the Council, the
Council shall call and publicize a public hearing.
The Council will subsequently adopt by
ordinance such budget as it may have been
amended as the City’s Annual Budget, effective
for the fiscal year beginning October 1.
3. Budget Award. The operating budget will be
submitted annually to the Government Finance
Officers Association (GFOA) for evaluation and
consideration for the Award for Distinguished
Budget Presentation.
B. BALANCED BUDGET. The operating budget will
be balanced with current revenues, exclusive of
beginning resources, greater than or equal to current
expenditures/expenses. Excess balances shall be
used as capital funds or other non-recurring
expenditures.
C. PLANNING. The budget process will be
coordinated so as to identify major policy issues for
City Council. The budget process will be a part of an
overall strategic planning process for the City.
D. REPORTING. Periodic financial reports will be
prepared to enable the Department Directors to
assess their budgetary and operational performance
and to enable the Office of Budget and Strategic
Planning to monitor and control the budget as
authorized by the City Manager. Summary financial
reports will be presented to the City Council
quarterly within thirty (30) working days after the
end of each quarter. Such reports will be in a format
appropriate to enable the City Council to understand
the big picture budget status.
E. CONTROL. Operating expense control is addressed
in Section IV.C. of these Policies.
F. CONTINGENT APPROPRIATION. Pursuant to
Section 59 of the Charter of the City of College
Station, the City will establish an adequate
contingent appropriation in each of the operating
funds. The expenditure for this appropriation shall
be made only in cases of emergency, and a detailed
account shall be recorded and reported. The
proceeds shall be disbursed only by transfer to
departmental appropriation. The transfer of this
budget appropriation shall be under the control of
the City Manager and may be distributed by him in
amounts not exceeding $15,000 or such amount as
shall be provided by Article 2368a V.T.C.S. as
amended from time to time. Any transfer involving
more than such amounts must be expressly approved
in advance by the City Council.
All transfers from the contingent appropriation will
be evaluated using the following criteria:
1. Is the request of such an emergency nature that it
must be made immediately?
2. Why was the item not budgeted in the normal
budget process?
3. Why can’t the transfer be made within the
division or department?
III. REVENUE MANAGEMENT.
A. OPTIMUM CHARACTERISTICS. The City will
strive for the following optimum characteristics in its
revenue system:
1. SIMPLICITY. The City, where possible and
without sacrificing accuracy, will strive to keep
the revenue system simple in order to reduce
compliance costs for the taxpayer or service
recipient. A corresponding decrease in the City’s
cost of collection and a reduction in avoidance to
pay will thus result. The City will avoid nuisance
taxes or charges as revenue sources.
2. CERTAINTY. A knowledge and understanding
of revenue sources increases the reliability of the
revenue system. The City will understand its
revenue sources and enact consistent collection
policies to provide assurances that the revenue
base will materialize according to budgets and
plans.
3. EQUITY. The City shall make every effort to
maintain equity in its revenue system; i.e., the
City shall seek to minimize or eliminate all forms
of subsidization between entities, funds, services,
utilities, and customer classes.
4. REVENUE ADEQUACY. The City shall
require that there be a balance in the revenue
system; i.e., the revenue base will have the
characteristic of fairness and neutrality as it
applies to cost of service, willingness to pay, and
ability to pay.
5. ADMINISTRATION. The benefits of a revenue
source will exceed the cost of levying and
collecting that revenue. The cost of collection
will be reviewed annually for cost effectiveness
as a part of the indirect cost and cost of service
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analysis. Where appropriate, the City will use the
administrative processes of State or Federal
collection agencies in order to reduce
administrative costs.
6. DIVERSIFICATION AND STABILITY. A
diversified revenue system with a stable source
of income shall be maintained. This approach
will help avoid instabilities in particular revenue
sources due to factors such as fluctuations in the
economy and variations in the weather. Stability
is achieved by a balance between elastic and
inelastic revenue sources.
B. OTHER CONSIDERATIONS. The following
considerations and issues will guide the City in its
revenue policies concerning specific sources of
funds:
1. COST/BENEFIT OF INCENTIVES FOR
ECONOMIC DEVELOPMENT. The City will
use due caution in the analysis of any tax or fee
incentives that are used to encourage
development. Ideally, a cost/benefit (fiscal
impact) analysis will be performed as part of
such evaluation.
2. NON-RECURRING REVENUES. One-time or
non-recurring revenues will not be used to
finance ongoing operations. Non-recurring
revenues should be used only for one-time
expenditures such as long-lived capital needs.
They will not be used for budget balancing
purposes.
3. PROPERTY TAX REVENUES. All real and
business personal property located within the
City shall be valued at 100% of the fair market
value for any given year based on the current
appraisal supplied to the City by the Brazos
County Appraisal District. Reappraisal and
reassessment shall be done at a minimum of once
every three years.
A ninety-six and one half percent (96.5%)
collection rate shall serve each year as a
minimum goal for tax collections. The City
Manager may, for budget and forecasting
purposes, use up to the tax rate in effect for the
current year’s budget. This policy will require
that the City Manager justify a tax rate that is
different from the current tax rate. The
justification will be based on City Council
directions, needs arising from voter authorized
bonds, or other extraordinary conditions as may
arise from time to time.
4. INVESTMENT INCOME. Earnings from
investment (both interest and capital gains) of
available monies, whether pooled or not, will be
distributed to the funds in accordance with the
equity balance of the fund from which monies
were provided to be invested.
5. USER-BASED FEES AND SERVICE
CHARGES. For services associated with a user
fee or charge, the direct and indirect costs of that
service will be offset by a fee where possible.
There will be a review of fees and charges no
less than once every three years to ensure that
fees provide adequate coverage of costs of
services. User charges may be classified as “full
cost recovery,” “partial cost recovery,” and
“minimal cost recovery,” based upon City
Council policy.
a. Full fee support (80-100%) will be obtained
from enterprise operations such as utilities,
sanitation service, landfill, cemetery and
licenses and permits.
b. Partial fee support (50-80%) will be
generated by charges for emergency medical
services, miscellaneous licenses and fines,
and all adults’ sports programs.
c. Minimum fee support (0-50%) will be
obtained from other parks, recreational,
cultural, and youth programs and activities.
6. ENTERPRISE FUND RATES. The City will
review and adopt utility rates as needed to
generate revenues required to fully cover
operating expenses, meet the legal restrictions of
all applicable bond covenants, and provide for an
adequate level of working capital.
Additionally, enterprise activity rates will include
transfers to and receive credits from other funds
as follows:
a. General and Administrative (G&A) Charges.
G&A costs will be charged to all funds for
services of general overhead, such as
administration, finance, customer billing,
personnel, technology, engineering, legal
counsel, and other costs as appropriate. The
charges will be determined through an
indirect cost allocation study following
accepted practices and procedures.
b. Payment for Return on Investment. The intent
of this transfer is to provide a benefit to the
citizens for the ownership of the various
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utility operations they own. This transfer will
be made in accordance with the following
two methods, not to exceed 10% of the total
estimated operating revenues for the Water
and Wastewater Funds, 10.5% for the Electric
fund, and 7.0% for the Sanitation Fund:
(1) In-Lieu-of-Franchise-Fee. In-lieu-of-
franchise fee will be included as a part of
the rate computation at 4% of gross sales
consistent with the franchise rates charged
to investor owned utilities franchised to
operate within the City.
(2) Return on Investment. The Return on
Investment will be calculated at 8% of
total Fund Equity.
7. INTERGOVERNMENTAL REVENUES.
Reliance on intergovernmental revenues (grants)
will be eliminated or reduced. Any potential
grants will be examined for matching and
continuation of program requirements. These
revenue sources should be used only for projects
and programs where operating and maintenance
costs that have been included in the financial
forecast and their ultimate effect on operations
and revenue requirements are anticipated.
8. REVENUE MONITORING. Revenues as they
are received will be regularly compared to
budgeted revenues and variances will be
investigated. This process will be summarized in
the appropriate budget report.
IV. EXPENDITURE CONTROL
A. APPROPRIATIONS. The point of budgetary
control is at the department level in the General
Fund and at the fund level in all other funds. When
budget adjustments among Departments and/or
funds are necessary, they must be approved by the
City Council and must meet other requirements as
outlined in the City Charter. Budget appropriation
amendments at lower levels of control shall be made
in accordance with the applicable administrative
procedures.
B. AMENDMENTS TO THE BUDGET. In
accordance with the City Charter, the budget may be
amended after the following conditions are met:
1. The City Manager certifies that there are
available revenues in excess of those estimated in
the Budget.
2. The City Council holds a public hearing on the
supplemental appropriation.
3. The City Council approves the supplemental
appropriation.
C. CENTRAL CONTROL. Modifications within the
operating categories (salaries, supplies, maintenance,
services, capital etc.) can be made with the approval
of the City Manager. Modifications to reserve
categories and interdepartmental budget totals will
be done only by City Council consent with formal
briefing and council action.
D. PURCHASING. The City shall make expenditures
to promote the best interests of the citizens of
College Station. The City shall encourage free and
unrestricted competition on bids and purchases,
ensuring the taxpayers the best possible return on
and use of their tax dollars. It shall be the policy of
the City to fully comply with and make purchases
or expenditures pursuant to the City’s Purchasing
Manual which includes policies, rules, regulations,
procedures, state and federal law.
The Purchasing office, a division of Fiscal Services,
is the central authority for all purchasing activity
$3,000 and greater. The purchase of goods or
services by the City at a total cost of less than $3,000
may be approved by the applicable department in
accordance with the department’s internal control
procedures.
E. PROMPT PAYMENT. All invoices approved for
payment by the proper City authorities shall be paid
within thirty (30) calendar days of receipt of goods
or services or invoice date, whichever is later, in
accordance with the provisions of Article 601f,
Section 2 of the State of Texas Civil Statutes.
The Director of Fiscal Services shall establish and
maintain proper procedures which will enable the
City to take advantage of all purchase discounts,
when possible, except in the instance where
payments can be reasonably and legally delayed in
order to maximize the City’s investable cash.
F. RISK MANAGEMENT. The City will aggressively
pursue every opportunity to provide for the Public’s
and City employees’ safety and to manage its risks.
The goal shall be to minimize the risk of loss of
resources through liability claims with an emphasis
on safety programs. All reasonable options will be
investigated to finance risks. Such options may
include risk transfer, insurance, and risk retention.
Where risk is retained, reserves will be established
based upon actuarial determinations and not be used
for purposes other than for financing losses.
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G. REPORTING. Summary reports will be prepared
showing actual expenditures as compared to the
original budget and prior year expenditures.
V. CAPITAL BUDGET AND PROGRAM
A. PREPARATION. The City’s capital budget will
include all capital projects funds and all capital
resources. The budget will be prepared annually on a
project basis. The capital budget will be prepared by
the Office of Budget and Strategic Planning with the
involvement of responsible departments.
B. CONTROL. All capital project expenditures must
be appropriated in the capital budget. The Director
of Fiscal Services must certify the availability of
resources before any capital project contract is
presented to the City Council for approval.
C. PROGRAM PLANNING. The capital budget will
be taken from the capital improvements project plan
for future years. The planning time frame for the
capital improvements project plan should normally
be five years, with a minimum of at least three years.
The replacement and maintenance for capital items
should also be projected for the next five years.
Future maintenance and operational costs will be
considered so that these costs can be included as
appropriate in the annual budget.
D. FINANCING PROGRAMS. Where applicable,
assessments, impact fees, pro-rata charges, or other
fees should be used to fund capital projects which
have a primary benefit to specific, identifiable
property owners.
Recognizing that long-term debt is usually a more
expensive financing method, alternative financing
sources will be explored before debt is issued. When
debt is issued, it will be used to acquire major assets
with expected lives which equal or exceed the
average life of the debt issue.
E. REPORTING. Periodic financial reports will be
prepared to enable the Department Directors to
manage their capital budgets and to enable the Office
of Budget and Strategic Planning to monitor and
control the capital budget as authorized by the City
Manager. Summary capital project status reports will
be presented to the City Council monthly.
VI. CAPITAL MAINTENANCE & REPLACEMENT
The City recognizes that deferred maintenance and not
anticipating capital replacements increases future capital
costs. In order to address these issues, the City Council has
approved a number of policies to address these issues.
A. STREETS CAPITAL MAINTENANCE AND
REPLACEMENT. It is the policy of the City to
annually provide significant funding for the Streets
Division within the Public Works Department to
use for a residential street maintenance program.
B. BUILDING CAPITAL MAINTENANCE AND
REPLACEMENT. It is the policy of the City to
annually provide significant funding for major
maintenance on its buildings such as roof air
conditioning, flooring and other replacements.
C. PARKING LOTS AND INTERNAL
ROADWAYS. It is the policy of the City to
annually provide significant funding to pay for
major maintenance of parking lots and internal
roadways.
D. TECHNOLOGY. It is the policy of the City to
fund the maintenance and replacement of its
personal computers and network servers. The
funding is 10% of the original cost of the
equipment and the software. Additionally, funding
for integration solutions and upgrades to the mid-
range systems is $90,000 annually.
Major replacements for the computer systems
including hardware and software will be
anticipated for a five-year period and included with
the capital projects lists presented in the annual
budget.
E. FLEET REPLACEMENT. The City has a major
investment in its fleet of cars, trucks, tractors,
backhoes, and other equipment. The City will
anticipate replacing existing equipment, as
necessary and will establish charges that are
assigned to departments to account for the cost of
that replacement. The replacement fund may be
used to provide funding for new equipment
providing a charge to departments that recovers the
initial investment and lost opportunity costs and
maintains the ability of the fund to provide for
replacement of all covered equipment.
F. RADIOS, COPIERS, OTHER EQUIPMENT,
AND TELEPHONES. The City has a major
investment in its radios, copiers, and telephone
equipment. As a part of the on going infrastructure
maintenance and replacement, the City has
anticipated the useful life of such equipment and
established a means of charging the cost of
replacement of that equipment to the various
departments in order to recognize the city’s
continuing need.
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VlI. ACCOUNTING, AUDITING, AND FINANCIAL
REPORTING
A. ACCOUNTING. The City is solely responsible for
the recording and reporting of its financial affairs,
both internally and externally. The Director of Fiscal
Services is the City’s Chief Fiscal Officer and is
responsible for establishing the structure for the
City’s Chart of Accounts and for assuring that
procedures are in place to properly record financial
transactions and report the City’s financial position.
B. AUDITING.
1. QUALIFICATIONS OF THE AUDITOR. In
conformance with the City’s Charter and
according to the provisions of Texas Local
Government Code, Title 4, Chapter 103, the City
will be audited annually by outside independent
accountants (“auditor”). The auditor must be a
CPA firm of regional reputation and must
demonstrate that it has the breadth and depth of
staff to conduct the City’s audit in accordance
with generally accepted auditing standards
(GAAS) and contractual requirements. The
auditor must be registered as a partnership or
corporation of certified public accountants,
holding a license under Article 41 a-1, Section 9,
of the Civil Statutes of Texas, capable of
demonstrating that it has sufficient staff which
will enable it to conduct the City’s audit in
accordance with generally accepted auditing
standards as required by the City Charter and
applicable state and federal laws. The auditor’s
report on the City’s financial statements will be
completed and filed with the City Secretary
within 120 days of the City’s fiscal year end, and
the auditor will jointly review the management
letter with the City Council within 30 days of its
receipt by the staff.
In conjunction with their review, the Director of
Fiscal Services shall respond in writing to the
City Manager and City Council regarding the
auditor’s Management Letter, addressing the
issues contained therein. The Council shall
schedule its formal acceptance of the auditor’s
report upon the resolution of any issues resulting
from the joint review.
2. RESPONSIBILITY OF AUDITOR TO CITY
COUNCIL. The auditor is retained by and is
accountable directly to the City Council and will
have access to direct communication with the
City Council if the City Staff is unresponsive to
auditor recommendations or if the auditor
considers such communication necessary to
fulfill its legal and professional responsibilities.
3. SELECTION OF AUDITOR. The City will not
require a periodic rotation of outside auditors, but
will circulate requests for proposal for audit
services at least every five years. Authorization
for the City’s annual audit shall occur no less
than 30 days prior to the end of the fiscal year.
C. FINANCIAL REPORTING.
1. EXTERNAL REPORTING. The City shall
prepare a written Comprehensive Annual
Financial Report (CAFR) that shall be presented
to the Council within 120 calendar days of the
City’s fiscal year end. Accuracy and timeliness
of the CAFR are the responsibility of City staff.
The CAFR shall be prepared in accordance with
GAAP and shall be presented annually to the
Government Finance Officer’s Association
(GFOA) for evaluation and consideration for the
Certificate of Achievement for Excellence in
Financial Reporting. If City staffing limitations
preclude such timely reporting, the Director of
Fiscal Services will inform the City Council of
the delay and the reasons therefore.
2. INTERNAL REPORTING. The Fiscal Services
Department will prepare internal financial
reports, sufficient to plan, monitor, and control
the City’s financial affairs. Internal financial
reporting objectives are addressed throughout
these policies.
VIII. ASSET MANAGEMENT
A. INVESTMENTS. The Director of Fiscal Services
shall promptly invest all City funds with the
depository bank in accordance with the provisions of
the current Bank Depository Agreement or in any
negotiable instrument authorized by the City Council
under the provisions of the Public Funds Investment
Act of 1987 as amended, and in accordance with the
City Council’s approved Investment Policies.
An investment report will be provided to the City
Council quarterly. This report shall provide both
summary and detailed information on the City’s
investment portfolio.
B. CASH MANAGEMENT. The City’s cash flow will
be managed to maximize the cash available to invest.
Such cash management will entail the centralization
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of cash collections, where feasible, including utility
bills, building and related permits and licenses, fines,
fees, and other collection offices as appropriate.
Periodic review of cash flow position will be
performed to determine performance of cash
management and conformance to investment
policies. The underlying theme will be that idle cash
will be invested with the intent to 1) safeguard
assets, 2) maintain liquidity, and 3) maximize return.
Where legally permitted, pooling of investments will
be done.
C. FIXED ASSETS AND INVENTORY. These
assets will be reasonably safeguarded and properly
accounted for, and prudently insured.
A fixed asset of the City shall be defined as a
purchased or otherwise acquired piece of equipment,
vehicle, furniture, fixture, capital improvement,
addition to existing capital investments, land,
buildings or accessioned Library materials which has
an original cost or value of at least $5,000 and a
useful life of more than three years. All expenditures
related to specific capital projects are exceptions to
the rule. Assets owned by the electric utility will be
capitalized in accordance with Federal Energy
Regulatory Commission (FERC) guidelines.
Furthermore, assets owned by either the water or
wastewater utilities will be capitalized in accordance
with the National Association of Regulatory Utility
Commissioners (NARUC) guidelines.
The City’s fixed assets shall be reasonably
safeguarded and properly accounted for and
sufficiently insured. Responsibility for the
safeguarding of the City’s fixed assets lies with the
department director in whose department the fixed
asset is assigned. The Fiscal Services Department
shall maintain the permanent records of the City’s
fixed assets including description, cost, department
of responsibility, date of acquisition, depreciation
and expected useful life.
D. COMPUTER SYSTEM/DATA SECURITY. The
City shall provide security of its computer/network
system and data files through physical and logical
security systems that will include, but not limited to,
double back-to-back firewalls and a two-tier
spam/virus protection system. The physical location
of computer/network systems shall be in locations
inaccessible to unauthorized personnel.
IX. DEBT MANAGEMENT
A. DEBT ISSUANCE. The City will issue debt only
for the purpose of acquiring or constructing capital
assets for the general benefit of its citizens and to
allow it to fulfill its various missions as a city. Debt
may be issued for the purposes of purchasing land or
rights-of-way and/or improvements to land, for
construction projects to provide for the general good,
and for capital equipment.
1. GENERAL OBLIGATION BONDS (GO’s).
GO’s will be used only to fund capital assets of
the general government and are not to be used to
fund operating needs of the City. GO’s are
backed by the full faith and credit of the City as
well as the ad valorem tax authority of the City,
to the extent allowed by law. The term of a bond
issue will not exceed the useful life of the
asset(s) funded by the bond issue and will
generally be limited to no more than twenty (20)
years. General obligation bonds must be
authorized by a vote of the citizens of the City of
College Station.
2. REVENUE BONDS (RB’s). RB’S will be
issued to provide for the capital needs of any
activities where the capital requirements are
necessary for continuation or expansion of a
service which produces a revenue and for which
the asset may reasonably be expected to provide
for a revenue stream to fund the debt service
requirements. The term of the obligation should
not exceed the useful life of the asset(s) to be
funded by the bond issue and will generally be
limited to no more than twenty (20) years.
3. CERTIFICATES OF OBLIGATION,
Contract Obligations, etc. (CO’s). CO’s will
be used in order to fund capital requirements
that are not otherwise covered under either
revenue bonds or general obligation bonds. Debt
service for CO’s may be either from general
revenues or backed by a specific revenue stream
or streams or by a combination of both.
Generally CO’s will be used to fund capital
assets when GO’s and RB’s are not appropriate
and when authorized under law. The term of the
obligation may not exceed the useful life of the
asset(s) to be funded by the proceeds of the debt
issue and will generally be limited to no more
than ten (10) years, but may extend to twenty
(20) years when the asset is of a nature that its
anticipated useful life exceeds 20 years.
B. METHOD OF ISSUANCE AND BIDDING
PARAMETERS.
F-7
1. METHOD OF SALE. The City will use
a competitive bidding process in the sale of
bonds unless the nature of the issue warrants a
negotiated bid. In situations where a competitive
bidding process is not elected, the City will
publicly present the reasons why, and the City
will participate with the financial advisor in the
selection of the underwriter or direct purchaser.
2. BIDDING PARAMETERS. The notice
of sale will be carefully constructed so as to
ensure the best possible bid for the City, in light
of the existing market conditions and other
prevailing factors.
C. ANALYSIS OF FINANCING ALTERNATIVES.
Staff will explore alternatives to the issuance of debt
for capital acquisitions and construction projects.
These alternatives will include, but not be limited to,
1) grants in aid, 2) use of reserves, 3) use of current
revenues, 4) contributions from developers and
others, 5) leases, and 6) impact fees.
D. DISCLOSURE. Full disclosure of operating costs
along with capital costs will be made to the bond
rating agencies and other users of financial
information. The City staff, with the assistance of
financial advisors and bond counsel, will prepare the
necessary materials for presentation to the rating
agencies, will aid in the production of Preliminary
Official Statements, and will take responsibility for
the accuracy of all financial information released.
E. FEDERAL REQUIREMENTS. The City will
maintain procedures to comply with arbitrage rebate
and other Federal requirements.
F. DEBT STRUCTURING. The City will issue bonds
for 20 years or less, not to exceed the life of the asset
acquired.
The structure should approximate level annual debt
service unless operational matters dictate otherwise
or if market conditions indicate potential savings
could result from modifying the level payment
stream.
Consideration of market factors, such as the tax-
exempt qualification, minimum tax alternative, and
so forth will be given during the structuring of long-
term debt instruments.
X. FINANCIAL CONDITIONS, RESERVES, AND
STABILITY RATIOS
A. OPERATIONAL COVERAGE. (NO
OPERATING DEFICITS). The City will maintain
an operational coverage of 1.00, such that current
operating revenues will at least equal or exceed
current operating expenditures.
Deferrals, short-term loans, or one-time sources will
be avoided as budget balancing techniques.
Reserves will be used only for emergencies or non-
recurring expenditures, except when balances can
be reduced because their levels exceed guideline
minimums as stated in Paragraph B, following.
B. OPERATING RESERVES/FUND BALANCES
1. The unobligated fund balance in the General
Fund should be at least 15% of the annual
budgeted General Fund expenses. This
percentage is the equivalent of 55 days
expenditures. An additional amount of up to
3.0% should be maintained for extraordinary
items or contingencies. Cash and investments
alone should be equivalent to 30 days of
operating expenditures.
2. The working capital (current assets less current
liabilities) in the enterprise funds should be
maintained at 15% of total operating expenses or
the equivalent of 55 days. Cash and Investments
alone should be equivalent to 30 days of
operations.
3. The Hotel/Motel Tax Fund fund balance should
be at least 15% of the annual budgeted
expenditures. -Adequate reserves are essential
due to the nature of this revenue source and the
reliance organizations have on this revenue
source to maintain ongoing operations.
4. The Internal Service Funds will attain and retain
fund balance/working capital balances
appropriate for the fund.
(a) Some funds such as Fleet Maintenance,
Communications, Print-Mail and Utility
Billing need only a minimal working capital
balance in order to meet the needs of the
fund.
(b) Other funds-such as the various insurance
funds where risk is retained by the City in a
self-insurance mode, a reserve will be
established based upon an actuarial
determination. Such reserve will be used for
no other purposes than for financing losses
under the insurance program.
F-8
(c) The Replacement Fund will have a working
capital balance that will provide resources
to replace covered equipment when it is
necessary to be replaced. The funds will be
replenished based on anticipated life of
equipment and adjusted based on changes
in the costs the covered equipment.
C. LIABILITIES AND RECEIVABLES. Procedures
will be followed to maximize discounts and reduce
penalties offered by creditors. Current liabilities will
be paid within 30 days of the invoice date or on
receipt of the goods or services, whichever is later.
Accounts Receivable procedures will target
collection for a maximum of 30 days from service,
with any receivables aging past 90 days to go to a
collection agency. The Director of Fiscal Services is
authorized to write-off uncollectible accounts that
are delinquent for more than 365 days, if the proper
delinquency procedures have been followed.
D. CAPITAL AND DEBT SERVICE FUNDS.
1. Monies in the capital projects funds will be used
within 36 months of receipt. Balances will be
used to generate interest income to offset
increases in construction costs or other associated
costs. Capital project funds are intended to be
expended.
2. Revenues in the General Debt Service Fund are
stable, based on property tax revenues and
transfers from other funds. Remaining balances
are maintained to meet contingencies and to
make certain that the next year’s debt service
payments may be met in a timely manner. The
fund balance should not fall below 81/3% (one
month) of average budgeted expenditures (in line
with IRS guidelines).
XI. INTERNAL CONTROLS
A. WRITTEN PROCEDURES. Wherever
possible, written procedures will be established
and maintained by the Director of Fiscal Services
for all functions involving cash handling and/or
accounting throughout the City. These
procedures will embrace the general concepts of
fiscal responsibility set forth in this policy
statement.
B. DEPARTMENT DIRECTORS’
RESPONSIBILITIES. Each department Director
is responsible for ensuring that good internal
controls are followed throughout his or her
Department, that all Fiscal Services Department
directives or internal controls are implemented,
and that all independent auditor internal control
recommendations are addressed. Departments will
develop and periodically update written internal
control procedures.
C. INTERNAL REVIEWS/AUDITS. The
Accounting Division will complete a review/audit
of any department or procedure as directed by the
Director of Fiscal Services. Audits of petty cash
and cash receipts will be randomly scheduled and
conducted on an annual basis.
F-9
APPENDIX G
OUTSIDE AGENCY FUNDING
OUTSIDE AGENCY FUNDING
The City funds a number of outside agencies and
organizations each fiscal year to provide services for
the citizens of College Station. The amount of
funding received by each agency depends on Council
direction and the availability of funds. This year
organizations and agencies are funded from the
General Fund, Community Development Fund,
Hotel/Motel Fund, Electric Fund, BVSWMA Fund,
Economic Development Fund and Sanitation Fund.
During the FY06 budget process City Council
adopted a new Comprehensive Outside Agency
Policy governing the funding process for all agencies
other than those eligible for Community Development
Block Grants. The scope of this policy is to ensure
that all agencies have a standardized process for
application, review, monitoring, and reporting. All
agencies are required to submit applications for
funding to the City during the budget process. A
Citizen Committee appointed by City Council reviews
these applications. Once Council approves funding,
the following information is required on a quarterly
basis: financial information including a budget
showing revenues and expenditures, goals and
objectives of the organization, and the projected uses
of the funds being requested, service levels and
performance measures. Reports to City Council will
be made on the status of agencies receiving City
funds.
Community Development Block Grant (CDBG)
eligible agencies go through a selection process
through the Joint Relief Funding Review Committee
(JRFRC). This committee is made up of members
from College Station and Bryan. The JRFRC reviews
all requests for CDBG Funds available for public
agencies and makes recommendations to both cities
on which agencies should receive funding. A total of
$191,971 is proposed for CDBG eligible
organizations listed on the following page.
Outside Agency funding has been approved for 12
agencies from the General Fund in the amount of
$457,093. A comprehensive list of these agencies and
their respective funding amounts is listed on the
following page.
Hotel / Motel taxes are the primary source of funding
for the Hotel / Motel Fund. Outside Agency funding
from the Hotel / Motel Fund has been approved in the
amount of $1,258,875. This includes $200,000 for the
Arts Council affiliates, $50,000 for the Bush
Presidential Library, $17,000 for the African
American National Heritage Society, $12,000 for the
Brazos Valley Museum of Natural History and
Science. The funding for the Convention and Visitors
Bureau (CVB) is also included in this fund and
$960,000 is for general operations and maintenance
costs and $19,875 is to fund a wayfinding study.
Funding for the Research Valley Partnership (RVP) in
the amount of $293,287 has been approved. $243,287
for operations and maintenance will be funded from
the Electric Fund and $50,000 for marketing will be
funded by the Economic Development Fund. The
RVP is an organization established to promote
economic development in the area and is equally
funded by the Cities of College Station and Bryan,
and Brazos County.
Keep Brazos Beautiful has been approved for $45,000
in funding from the Sanitation Fund. This funding
request includes $25,000 for operations and
maintenance and $20,000 for beautification grants.
This funding is approved to come from the Sanitation
Fund because Brazos Beautiful promotes litter
abatement and beautification programs throughout the
Brazos Valley.
$47,000 is approved for agency funding from the
Brazos Valley Solid Waste Management Agency
(BVSWMA) Fund. $20,000 will be provided to the
Noon Lions Club for the purpose of purchasing
fireworks for the annual community 4th of July
celebration. Funding for artwork to be placed at the
new Unity Plaza, a joint effort of the Cities of College
Station and Bryan, is approved to be $27,000.
Other funding in the form of Interlocal Agreements
are also included on the following list. The City of
College Station has such agreements with the Brazos
Animal Shelter, Brazos County Appraisal District,
and the Brazos County Health District. The total
funding approved for these Interlocal agreements is
$242,479.
G-1
FY05 FY06
FY 02 FY03 FY04 TOTAL TOTAL
ACTUAL ACTUAL ACTUAL APPROVED APPROVED
GENERAL FUND
RSVP 5,000$ 5,000$ 5,000$ 5,000$ 5,000$
AFRICAN AMERICAN NATIONAL HERITAGE SOCIETY 0 34,000 16,000 17,000 0
ALZHEIMER'S ASSOCIATION 0 0 0 18,177 14,706
BARBARA BUSH PARENT CENTER 0 0 0 0 14,887
DISPUTE RESOLUTION CENTER 10,000 10,000 10,000 10,000 10,000
CARPOOL 0 0 0 10,000 20,000
EASTERWOOD AIRPORT 0 0 0 16,700 0
MHMR 0 0 0 0 25,000
TEXAS COOPERATIVE WILDLIFE COLLECTION 0 0 0 0 7,500
TWIN CITY MISSION 0 0 0 0 35,000
VETERAN'S PARK MEMORIAL 25,000 0 50,000 50,000 50,000
BUSH PRESIDENTIAL LIBRARY (Arts Council)0 0 42,767 42,767 0
PUBLIC ART (Arts Council)0 0 150,000 150,000 0
ARTS COUNCIL OPERATIONS AND MAINTENANCE 0 0 0 0 240,000
CHILDREN'S MUSEUM OF THE BRAZOS VALLEY 30,000 30,000 30,000 30,000 30,000
NOON LIONS CLUB - 4TH OF JULY 10,000 0 0 0 0
SISTER CITIES 4,500 4,500 4,500 4,500 5,000
365,920$ 83,500$ 308,267$ 354,144$ 457,093$
HOTEL/MOTEL FUND
ARTS COUNCIL 260,400$ 260,400$ 300,000$ 340,000$ 200,000$
CONVENTION AND VISITORS BUREAU (CVB)668,000 668,000 915,200 960,000 960,000
CVB WAYFINDING STUDY 0 0 0 0 19,875
AFRICAN AMERICAN NATIONAL HERITAGE SOCIETY 0 0 0 0 17,000
BUSH PRESIDENTIAL LIBRARY 0 0 0 0 50,000
B. VALLEY MUSEUM OF NATURAL HISTORY & SCIENCE 0 0 0 0 12,000
BRAZOS VALLEY SPORTS FOUNDATION 192,000 200,000 0 0 0
1,120,400$ 1,128,400$ 1,215,200$ 1,300,000$ 1,258,875$
ELECTRIC FUND
RESEARCH VALLEY PARTNERSHIP 246,951$ 243,287$ 243,287$ 243,287$ 243,287$
246,951$ 243,287$ 243,287$ 243,287$ 243,287$
SANITATION FUND
KEEP BRAZOS BEAUTIFUL 15,000$ 15,000$ 65,000$ 45,000$ 45,000$
15,000$ 15,000$ 65,000$ 45,000$ 45,000$
BVSWMA FUND
NOON LIONS CLUB-4TH OF JULY 0$ 20,000$ 20,000$ 20,000$ 20,000$
UNITY PLAZA PUBLIC ART 0 0 0 0 27,000
0$ 20,000$ 20,000$ 20,000$ 47,000$
ECONOMIC DEVELOPMENT FUND
RESEARCH VALLEY PARTNERSHIP 0$ 0$ 50,000$ 50,000$ 50,000$
0$ 0$ 50,000$ 50,000$ 50,000$
COMMUNITY DEVELOPMENT
BRAZOS FOOD BANK 0$ 16,640$ 0$ 28,000$ 0$
BRAZOS VALLEY REHABILITATION CENTER 0 0 0 0 3,381
BRAZOS MATERNAL & CHILD HEALTH CLINIC 21,600 0 33,000 0 29,546
BVCAA 10,000 0 0 0 13,434
BVCASA 0 15,931 0 0 0
CITY OF COLLEGE STATION DEPARTMENT PROGRAMS 66,540 69,222 75,460 0 46,093
ELDER AID 0 12,745 0 0 0
HEALTH FOR ALL 19,575 0 32,000 24,438 27,300
HOSPICE OF BRAZOS VALLEY 0 28,422 0 32,500 0
LITERACY VOLUNTEERS OF AMERICA 5,102 0 0 20,800 0
LULAC 0 20,000 0 0 0
MHMR AUTHORITY OF BRAZOS VALLEY 0 0 0 25,207 0
RAPE CRISIS CENTER 0 0 0 0 8,549
SCOTTY'S HOUSE 23,000 0 16,148 0 18,215
TCM - PHOEBE'S HOME 19,033 20,040 26,294 0 0
TCM - SHELTERING ARMS 19,200 0000
TCM - THE BRIDGE 0 0 0 0 21,330
VOICES FOR CHILDREN 0 0 23,948 0 24,123
184,050$ 183,000$ 206,850$ 130,945$ 191,971$
INTERLOCAL AGREEMENTS
BRAZOS ANIMAL SHELTER 53,392$ 53,392$ 53,392$ 53,925$ 65,334$
BRAZOS COUNTY APPRAISAL DISTRICT 114,530 133,000 149,000 164,000 167,145
BRAZOS CO. HEALTH DISTRICT 113,498 113,498 113,498 10,000 10,000
281,420$ 299,890$ 315,890$ 227,925$ 242,479$
TOTAL AGENCY FUNDING 2,213,741$ 1,973,077$ 2,424,494$ 2,371,301$ 2,535,705$
OUTSIDE AGENCY FUNDING
CITY OF COLLEGE STATION
G-2
HEART OF THE RESEARCH VALLEY
APPENDIX H
MISCELLANEOUS STATISTICAL DATA
CITY OF COLLEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential Commercial
Construction Construction Total
Number Number Number
Year of Permits Value of Permits Value of Permits Value
1993 598 44,396,336 316 35,378,164 914 79,774,500
1994 614 74,312,947 346 21,336,839 960 95,649,786
1995 634 58,192,760 102 22,577,442 736 80,770,202
1996 656 58,501,690 131 20,856,558 787 79,358,248
1997 584 50,488,222 114 46,243,177 698 96,731,399
1998 691 83,593,022 320 59,342,043 1011 142,935,065
1999 1057 87,917,466 296 27,723,105 1353 115,640,571
2000 793 87,144,173 328 52,569,645 1121 139,713,818
2001 975 101,703,574 313 44,592,967 1288 146,296,541
2002 1236 108,107,385 278 38,726,688 1514 146,834,073
2003 1168 138,795,634 274 49,097,780 1442 187,893,414
2004 1008 100,677,872 336 114,256,197 1344 214,934,069
2005 669 44,148,902 117 6,834,507 786 50,983,409
* NOTE:2005 data Jan. - April 2005
Residential Construction includes: Single family dwellings, Duplexes and Apartments
as well as residential remodels, slabs, roofs, storage/accessory, and swimming pools.
Commercial Construction includes: Commercial new construction, slab, and remodel
as well as Hotel/Motel/Inn, demolition and sign permits.
Source:The City of College Station, Planning and Development Services
H-1
CITY OF COLLEGE STATION
PRINCIPAL TAXPAYERS
July 2005
Percent of
2004 Total Assessed
College Station - Top 10 Taxpayers Type of Business Assessed Valuation Valuation
C.B.L. & Associates Retail Mall $49,331,205 1.50%
Verizon Communications, Inc. Utility 34,528,500 1.05%
College Station Hospital LP Medical 31,254,230 0.95%
Alkosser/Weinberg Housing 31,168,425 0.95%
Wal-Mart/Sam's Retail 24,916,345 0.76%
H-E-B; H.E. Butt Store Property Co. Retail 18,912,125 0.57%
301 Church Aveneu, LP Housing 17,936,445 0.54%
Melrose Apartments Housing 17,753,830 0.54%
Fairfield College Station, LP Housing 17,514,700 0.53%
University Commons-CS Housing 17,279,200 0.53%
$260,595,005 7.92%
Top 5 Commercial Taxpayers Type of Business Assessed Valuation Valuation
C.B.L. & Associates Retail Mall 49,078,780 1.49%
College Station Hospital LP Medical 20,950,000 0.64%
Wal-Mart/Sam's Retail 11,240,630 0.34%
H E Butt Grocery Company Retail 14,933,410 0.45%
Lane College Station Limited Retail 15,230,600 0.46%
$111,433,420 3.39%
Top 4 Industrial Taxpayers Type of Business Assessed Valuation Valuation
Red Oak Sportswear/GCS-CCC Realty Retail 1,972,870 0.06%
Universal Computer Services, Inc. Retail 4,640,201 0.14%
O I Corporation Retail 2,885,980 0.09%
ARC/AMS Retail 3,150,000 0.10%
$12,649,051 0.38%
Source: Brazos County Appraisal District
H-2
Date incorporated:October, 1938
Date first charter adopted:October, 1938
Date present charter adopted:May, 1992
Date of last charter amendment:November, 2003
Form of government:Council-Manager
Year Square Miles
1938 2.00
1940 2.51
1950 2.91
1960 6.34
1970 16.00
1980 24.01
1984 28.47
1994 32.55
1995 38.14
1996 40.69
2003 47.22
2005 47.20
Miles of Streets
Paved: 381 Linear Miles
Unpaved: 3.0 Linear Miles
Miles of sanitary sewer lines: 270 Miles
Fire Protection
Number of stations: 4
Number of full-time employees: 110
Police Protection
Number of full-time employees: 155
Number of patrol units: 24
One jail facility with a capacity of 20
Land Area and Public Safety Statistics
Area in square miles
City of College Station
H-3
Recreation:Number of playgrounds 39
Number of basketball courts 23
Number of swimming pools 4
(Includes one CSISD-owned Natatorium)
Number of soccer fields 26
(Includes practice fields)
Number of softball/baseball fields 26
(Includes practice fields)
Number of tennis courts 27
(Includes nine courts at the A&M Consol.HS,
and four at Willowbranch Middleschool)
Number of picnic shelters 10
Number of gyms 1
Number of volleyball courts 8
Number of nature trails 9
Number of open play areas 30
Number of picnic pavilions 5
Number of jogging/walking trails 25
Park:
Facility Acres Facility Acres
Anderson 8.94 Merry Oaks 4.60
Arboretum/Bee Creek 43.50 Oaks 7.50
Billie Madeley 5.14 Parkway 1.90
Brison 9.20 Pebble Creek 10.20
Brother's Pond 16.12 Raintree 13.00
Castlegate 8.26 Richard Carter 7.14
Cemetery 18.50 Sandstone 15.21
Central Park 47.20 Southern Oaks 14.47
Conference Center 2.30 Southeast Community 62.00
Cy Miller 2.50 Southwest 4.78
Eastgate 1.80 Southwood Athletic Complex 44.70
Edelweiss 12.30 Steeplechase 9.00
Edelweiss Gartens 7.74 Thomas 16.10
Emerald Forest 4.59 University 10.20
Gabbard 10.70 Veterans Park & Athletic Complex 150.00
Georgie K. Fitch 11.30 W.A. Tarrow (includes Lincoln) 21.26
Hensel (TAMU) 29.70 Westfield 4.29
Jack and Dorothy Miller 10.00 Windwood 1.37
Lemontree 15.40 Wolf Pen Creek 19.49
Lick Creek 515.50 Woodcreek 6.60
City of College Station
Park Facilities
H-4
Utility Fund:
Electric Users (Connections)35,307
Water Users (Connections)31,038
Average Electrical Consumption: 59,289,637 Kwh/mo.
Average Water Consumption:236,355 MGW/Mo.
Number of Employees:
Electric 62.5
Water 29
Sewer 45
Water Capacity:
Number of Wells 6
Combined Capacity of Wells 26,000,000 GAL/day
Number of Ground Storage Tanks 2
Total capacity 8,000,000 GALS
Number of Elevated Storage Tanks 2
Total capacity 5,000,000 GALS*
Miles of Water Lines 264
Electric System:
Maximum Demand 164 megawatts**
Number of Stations 4
Miles of Distribution Lines 400
Sanitation Fund:
Number of users (units served) 24,386
Landfill size 30 acres
Methodology Curbside pickup using automated containers.
** Maximum demand for 2005 will not be reached until September
College Station Utilities Statistics
City of College Station
H-5
Education:
Attendance centers 11
Number of classrooms 550
Number of teachers 518
Number of students 8,221
Elections:
42,206
3,623
8.58%
Population:
Census Count 2000 67,890
1990 52,456
1980 37,296
1970 17,676
1960 11,396
1950 7,925
SOURCE:
Education: College Station Independent School District
Elections: City Secretary’s Office
Population: US Census
Number of registered voters in last municipal
election:
Number of votes cast in last municipal election:
Percentage of registered voters voting in last
municipal election:
City of College Station
Education, Election and Population Information
H-6
TOTAL NUMBER NUMBER PERCENT
YEAR LABOR FORCE EMPLOYED UNEMPLOYED UNEMPLOYED
1994 27,378 26,611 767 2.8
1995 27,492 26,622 870 3.2
1996 27,465 26,751 714 2.6
1997 28,051 27,421 630 2.2
1998 29,371 28,846 525 1.8
1999 30,059 29,506 553 1.8
2000 30,538 30,051 487 1.6
2001 30,881 30,349 532 1.7
2002 31,941 31,315 626 2.0
2003 33,566 32,906 660 2.0
2004 36,745 35,116 1,629 ** 4.4
* 2005 40,682 39,001 1,681 ** 4.1
Source: Texas Workforce Commission
** 2005 represents labor force and employment through September
UNIVERSITY
YEAR ENROLLMENT
1994 42,018
1995 41,790
1996 41,892
1997 41,461
1998 42,635
1999 43,442
2000 44,026
2001 44,618
2002 45,083
2003 44,813
2004 41,600
2005 41,429
Source: TAMU, Office of Institutional Studies and Planning
** In 2005, the Bureau of Labor Statistics introduced a new methodology for calculating the
unemployment rate. Along with the new calculation method, Robertson and Grimes county were
added to the Bryan/College Station MSA. The net result is an increase in the area’s unemployment
rate.
Primary Labor Force for College Station
1994 - 2005
Texas A&M University Enrollment
1994 - 2005
TAMU Enrollment
39,000
40,000
41,000
42,000
43,000
44,000
45,000
46,000
1 9 94
1 9 95
1 9 96
1 9 97
1 9 98
1 9 99
2 0 00
2 0 01
2 0 02
2 0 03
2 0 04
2 0 05
H-7
APPENDIX I
SCHEDULE OF REQUIREMENTS FOR:
GENERAL OBLIGATION BONDS
CERTIFICATES OF OBLIGATION
UTILITY REVENUE BONDS
DEBT SERVICE
GENERAL OBLIGATION BONDS
I-1
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B and Refunding 1996 Series
Dec. 1, 1996 - $11,845,000
Streets, Sidewalks, and Traffic - $2,580,000; Drainage - $370,000; Library - $1,200,000;
Park - $1,150,000; Refund Series 1987 - $3,795,000; Refund Series 1989 G.O. - $1,350,000;
Refund Series 1991 G.O. - $1,425,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH FISCAL
YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-06 420,000 4.90% 95,854 515,854
8-15-06 85,564 85,564 601,418 3,235,000
2-15-07 450,000 5.05% 85,564 535,564
8-15-07 74,201 74,201 609,765 2,785,000
2-15-08 460,000 5.05% 74,201 534,201
8-15-08 62,586 62,586 596,788 2,325,000
2-15-09 465,000 5.15% 62,586 527,586
8-15-09 50,613 50,613 578,199 1,860,000
2-15-10 270,000 5.25% 50,613 320,613
8-15-10 43,525 43,525 364,138 1,590,000
2-15-11 285,000 5.35% 43,525 328,525
8-15-11 35,901 35,901 364,426 1,305,000
2-15-12 300,000 5.45% 35,901 335,901
8-15-12 27,726 27,726 363,628 1,005,000
2-15-13 315,000 5.50% 27,726 342,726
8-15-13 19,064 19,064 361,790 690,000
2-15-14 335,000 5.50% 19,064 354,064
8-15-14 9,851 9,851 363,915 355,000
2-15-15 355,000 5.55% 9,851 364,851
8-15-15 0 0 364,851 0
Net Interest: 5,458,206$ Moody's: Aaa
S & P's: AAA
Paying Agent: Texas Commerce Bank National Association
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2008
through and including february 15, 2015, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on
February 15, 2007, or any date thereafter, at the par value thereof plus accrued interest to the date of redemption . The City reserves
the right, at its option, to redeem the Term Bonds having a stated maturity date of February 15, 2017 and subject to mandatory
redemption as described herein, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15,
1999, or any date thereafter, at the par value thereof plus accrued interest to the date of redemption.
I-2
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. 1998 SERIES
April 1, 1998 - $6,200,000
Streets, Sidewalks, and Traffic - $3,303,000; Drainage Improvements - $462,000;
Library - $735,000; Land and Fire Station - $430,000; Parks - $1,270,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
YEARLY
INTEREST
AMOUNT
2-15-06 295,000 4.50% 115,478 410,478
8-15-06 108,841 108,841 519,319 4,420,000 224,319
2-15-07 310,000 4.55% 108,841 418,841
8-15-07 101,788 101,788 520,629 4,110,000 210,629
2-15-08 325,000 4.65% 101,788 426,788
8-15-08 94,232 94,232 521,020 3,785,000 196,020
2-15-09 340,000 4.70% 94,232 434,232
8-15-09 86,242 86,242 520,474 3,445,000 180,474
2-15-10 360,000 4.75% 86,242 446,242
8-15-10 77,692 77,692 523,934 3,085,000 163,934
2-15-11 380,000 4.85% 77,692 457,692
8-15-11 68,477 68,477 526,169 2,705,000 146,169
2-15-12 395,000 5.00% 68,477 463,477
8-15-12 58,602 58,602 522,079 2,310,000 127,079
2-15-13 415,000 5.00% 58,602 473,602
8-15-13 48,227 48,227 521,829 1,895,000 106,829
2-15-14 440,000 5.00% 48,227 488,227
8-15-14 37,227 37,227 525,454 1,455,000 85,454
2-15-15 460,000 5.10% 37,227 497,227
8-15-15 25,497 25,497 522,724 995,000 62,724
2-15-16 485,000 5.13% 25,497 510,497
8-15-16 13,069 13,069 523,566 510,000 38,566
2-15-17 510,000 5.13% 13,069 523,069 523,069 0
13,069
Net Interest Cost: 3,694,415$ Moody's:Aaa
S & P's:AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2009, in
whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2008, or any date thereafter, at the par
value thereof plus accrued interest to the date of redemption.
I-3
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 1999
APRIL 15, 1999 - PRINCIPAL - $6,230,000
Streets - $2,707,000; Thoroughfare and Sidewalk Improvements - $220,000;
Traffic Management - $540,000; Drainage - $1,458,000; City Facilities - $275,000;
Park Improvements - $930,000; Fire Station Improvements - $100,000
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
6,230,000
2-15-06 300,000 4.0000% 108,994 408,994
8-15-06 102,994 102,994 511,988 4,470,000
2-15-07 320,000 4.1000% 102,994 422,994
8-15-07 96,434 96,434 519,428 4,150,000
2-15-08 335,000 5.0000% 96,434 431,434
8-15-08 88,059 88,059 519,493 3,815,000
2-15-09 350,000 5.4000% 88,059 438,059
8-15-09 78,609 78,609 516,668 3,465,000
2-15-10 365,000 4.2500% 78,609 443,609
8-15-10 70,853 70,853 514,461 3,100,000
2-15-11 385,000 4.3000% 70,853 455,853
8-15-11 62,575 62,575 518,428 2,715,000
2-15-12 400,000 4.4000% 62,575 462,575
8-15-12 53,775 53,775 516,350 2,315,000
2-15-13 420,000 4.5000% 53,775 473,775
8-15-13 44,325 44,325 518,100 1,895,000
2-15-14 440,000 4.6000% 44,325 484,325
8-15-14 34,205 34,205 518,530 1,455,000
2-15-15 460,000 4.6500% 34,205 494,205
8-15-15 23,510 23,510 517,715 995,000
2-15-16 485,000 4.7000% 23,510 508,510
8-15-16 12,113 12,113 520,623 510,000
2-15-17 510,000 4.7500% 12,113 522,113 522,113 0
Interest Cost: 3,027,827$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2010,
in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2009, or any date thereafter, at the
par value thereof plus accrued interest to the date of redemption.
I-4
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2000
April 13, 2000 - $8,460,000
Streets - $4,690,000; Traffic Management - $1,100,000
Parks - $1,570,000; Sidewalks and Bike Trails - $290,000; Fire Station 2 - $810,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
8,460,000
2-15-06 340,000 5.25% 167,115 507,115
8-15-06 158,190 158,190 665,305 5,940,000
2-15-07 360,000 5.00% 158,190 518,190
8-15-07 149,190 149,190 667,380 5,580,000
2-15-08 380,000 5.00% 149,190 529,190
8-15-08 139,690 139,690 668,880 5,200,000
2-15-09 400,000 5.10% 139,690 539,690
8-15-09 129,490 129,490 669,180 4,800,000
2-15-10 420,000 5.15% 129,490 549,490
8-15-10 118,675 118,675 668,165 4,380,000
2-15-11 445,000 5.20% 118,675 563,675
8-15-11 107,105 107,105 670,780 3,935,000
2-15-12 470,000 5.30% 107,105 577,105
8-15-12 94,650 94,650 671,755 3,465,000
2-15-13 500,000 5.35% 94,650 594,650
8-15-13 81,275 81,275 675,925 2,965,000
2-15-14 525,000 5.40% 81,275 606,275
8-15-14 67,100 67,100 673,375 2,440,000
2-15-15 560,000 5.50% 67,100 627,100
8-15-15 51,700 51,700 678,800 1,880,000
2-15-16 590,000 5.50% 51,700 641,700
8-15-16 35,475 35,475 677,175 1,290,000
2-15-17 625,000 5.50% 35,475 660,475
8-15-17 18,288 18,288 678,763 665,000
2-15-18 665,000 5.50% 18,288 683,288 683,288 0
Interest Cost: 4,642,079$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2011, in whole or in part in
principal amounts of $5,000 or any integral multiple thereof, on February 15, 2010, or any date thereafter, at the par value thereof plus accrued interest to the
date of redemption.
I-5
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2001
August 1, 2001 - $4,140,000
Streets - $780,000; Traffic Management - $720,000
Parks - $2,140,000; Drainage - $500,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,140,000
2-15-06 145,000 4.00% 54,798 199,798
8-15-06 51,898 51,898 251,695 2,260,000
2-15-07 155,000 4.00% 51,898 206,898
8-15-07 48,798 48,798 255,695 2,105,000
2-15-08 165,000 4.00% 48,798 213,798
8-15-08 45,498 45,498 259,295 1,940,000
2-15-09 170,000 4.10% 45,498 215,498
8-15-09 42,013 42,013 257,510 1,770,000
2-15-10 180,000 4.60% 42,013 222,013
8-15-10 37,873 37,873 259,885 1,590,000
2-15-11 190,000 5.50% 37,873 227,873
8-15-11 32,648 32,648 260,520 1,400,000
2-15-12 205,000 4.40% 32,648 237,648
8-15-12 28,138 28,138 265,785 1,195,000
2-15-13 215,000 4.50% 28,138 243,138
8-15-13 23,300 23,300 266,438 980,000
2-15-14 225,000 4.63% 23,300 248,300
8-15-14 18,097 18,097 266,397 755,000
2-15-15 240,000 4.75% 18,097 258,097
8-15-15 12,397 12,397 270,494 515,000
2-15-16 250,000 4.75% 12,397 262,397
8-15-16 6,459 6,459 268,856 265,000
2-15-17 265,000 4.88% 6,459 271,459 271,459 0
I-6
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2002
MARCH 1, 2002 - PRINCIPAL $6,445,000
Streets - $3,781,000; Traffic Management/Signals - $720,000; Fire Station 5 - $250,000
Parks - $129,000; Drainage - $785,000; and City Center Land - $780,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
6,445,000
2-15-06 220,000 6.25% 130,568 350,568
8-15-06 123,693 123,693 474,261 5,125,000
2-15-07 230,000 4.50% 123,693 353,693
8-15-07 118,518 118,518 472,211 4,895,000
2-15-08 245,000 4.25% 118,518 363,518
8-15-08 113,312 113,312 476,830 4,650,000
2-15-09 255,000 4.25% 113,312 368,312
8-15-09 107,893 107,893 476,205 4,395,000
2-15-10 270,000 4.40% 107,893 377,893
8-15-10 101,953 101,953 479,846 4,125,000
2-15-11 285,000 4.50% 101,953 386,953
8-15-11 95,541 95,541 482,494 3,840,000
2-15-12 300,000 4.63% 95,541 395,541
8-15-12 88,603 88,603 484,144 3,540,000
2-15-13 315,000 4.88% 88,603 403,603
8-15-13 80,925 80,925 484,528 3,225,000
2-15-14 335,000 5.00% 80,925 415,925
8-15-14 72,550 72,550 488,475 2,890,000
2-15-15 350,000 5.00% 72,550 422,550
8-15-15 63,800 63,800 486,350 2,540,000
2-15-16 370,000 5.00% 63,800 433,800
8-15-16 54,550 54,550 488,350 2,170,000
2-15-17 390,000 5.00% 54,550 444,550
8-15-17 44,800 44,800 489,350 1,780,000
2-15-18 410,000 5.00% 44,800 454,800
8-15-18 34,550 34,550 489,350 1,370,000
2-15-19 435,000 5.00% 34,550 469,550
8-15-19 23,675 23,675 493,225 935,000
2-15-20 455,000 5.00% 23,675 478,675
8-15-20 12,300 12,300 490,975 480,000
2-15-21 480,000 5.13% 12,300 492,300
8-15-21 - 0 492,300 0
I-7
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2003 - JULY 9, 2003
PRINCIPAL - $4,7900,000 AT 3.75% INTEREST
Streets - $973,000; Traffic Management - $720,000; City Facilities - $780,000
Fire Station 5 - $1,317,000; and Drainage - $1,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,790,000
2-15-06 185,000 5.000% 86,313 271,313
8-15-06 81,688 81,688 353,000 4,425,000
2-15-07 190,000 5.000% 81,688 271,688
8-15-07 76,938 76,938 348,625 4,235,000
2-15-08 195,000 4.500% 76,938 271,938
8-15-08 72,550 72,550 344,488 4,040,000
2-15-09 200,000 3.250% 72,550 272,550
8-15-09 69,300 69,300 341,850 3,840,000
2-15-10 210,000 3.000% 69,300 279,300
8-15-10 66,150 66,150 345,450 3,630,000
2-15-11 215,000 3.000% 66,150 281,150
8-15-11 62,925 62,925 344,075 3,415,000
2-15-12 225,000 3.000% 62,925 287,925
8-15-12 59,550 59,550 347,475 3,190,000
2-15-13 230,000 3.000% 59,550 289,550
8-15-13 56,100 56,100 345,650 2,960,000
2-15-14 240,000 3.125% 56,100 296,100
8-15-14 52,350 52,350 348,450 2,720,000
2-15-15 250,000 3.375% 52,350 302,350
8-15-15 48,131 48,131 350,481 2,470,000
2-15-16 260,000 3.500% 48,131 308,131
8-15-16 43,581 43,581 351,713 2,210,000
2-15-17 275,000 3.625% 43,581 318,581
8-15-17 38,597 38,597 357,178 1,935,000
2-15-18 285,000 3.750% 38,597 323,597
8-15-18 33,253 33,253 356,850 1,650,000
2-15-19 300,000 3.875% 33,253 333,253
8-15-19 27,441 27,441 360,694 1,350,000
2-15-20 315,000 4.000% 27,441 342,441
8-15-20 21,141 21,141 363,581 1,035,000
2-15-21 330,000 4.000% 21,141 351,141
8-15-21 14,541 14,541 365,681 705,000
2-15-22 345,000 4.125% 14,541 359,541
8-15-22 7,425 7,425 366,966 360,000
2-15-23 360,000 4.125% 7,425 367,425
Total Interest: 2,130,580$
I-8
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2004 AND REFUNDING
PRINCIPAL - $12,940,000
Streets - $1,050,000; Traffic Signals and Safety System Improvements - $550,000;
Police Station New addditon/Renovations - $3,310,000; City Centre Building $645,000
Park Facility Upgrades - $150,000; Fire Station #3 Relocation - $400,000
Drainage - $855,000; Refund Series 1991 - $750,000; Refund Series 1994 - $2,750,000; Refund Series 1995 - $2,650,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
12,940,000
2-15-06 835,000 3.00% 260,057 1,095,057
8-15-06 247,532 247,532 1,342,589 11,475,000
2-15-07 825,000 2.63% 247,532 1,072,532
8-15-07 236,704 236,704 1,309,236 10,650,000
2-15-08 820,000 2.88% 236,704 1,056,704
8-15-08 224,916 224,916 1,281,620 9,830,000
2-15-09 865,000 4.00% 224,916 1,089,916
8-15-09 207,616 207,616 1,297,533 8,965,000
2-15-10 1,125,000 5.00% 207,616 1,332,616
8-15-10 179,491 179,491 1,512,108 7,840,000
2-15-11 1,130,000 5.00% 179,491 1,309,491
8-15-11 151,241 151,241 1,460,733 6,710,000
2-15-12 1,135,000 5.00% 151,241 1,286,241
8-15-12 122,866 122,866 1,409,108 5,575,000
2-15-13 895,000 4.00% 122,866 1,017,866
8-15-13 104,966 104,966 1,122,833 4,680,000
2-15-14 550,000 4.00% 104,966 654,966
8-15-14 93,966 93,966 748,933 4,130,000
2-15-15 335,000 4.13% 93,966 428,966
8-15-15 87,057 87,057 516,023 3,795,000
2-15-16 350,000 4.25% 87,057 437,057
8-15-16 79,619 79,619 516,676 3,445,000
2-15-17 365,000 4.30% 79,619 444,619
8-15-17 71,772 71,772 516,391 3,080,000
2-15-18 380,000 4.38% 71,772 451,772
8-15-18 63,459 63,459 515,231 2,700,000
2-15-19 400,000 4.50% 63,459 463,459
8-15-19 54,459 54,459 517,919 2,300,000
2-15-20 420,000 4.50% 54,459 474,459
8-15-20 45,009 45,009 519,469 1,880,000
2-15-21 435,000 4.63% 45,009 480,009
8-15-21 34,950 34,950 514,959 1,445,000
2-15-22 460,000 4.75% 34,950 494,950
8-15-22 24,025 24,025 518,975 985,000
2-15-23 480,000 4.75% 24,025 504,025
8-15-23 12,625 12,625 516,650 505,000
2-15-24 505,000 5.00% 12,625 517,625
8-15-24 0 0 517,625 0
I-9
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2005
PRINCIPAL - $5,710,000
Streets - $2,997,000; Traffic Signals and Safety System Improvements - $553,000;
Veteran's Park Phase II Development - $690,000; Park Facility Upgrades - $160,000;
Fire Station #3 Relocation - $1,310,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
5,710,000
2-15-06 600,000 6.00% 207,803 807,803
8-15-06 113,706 113,706 921,510 5,110,000
2-15-07 155,000 6.00% 113,706 268,706
8-15-07 109,056 109,056 377,763 4,955,000
2-15-08 165,000 6.00% 109,056 274,056
8-15-08 104,106 104,106 378,163 4,790,000
2-15-09 175,000 5.50% 104,106 279,106
8-15-09 99,294 99,294 378,400 4,615,000
2-15-10 185,000 5.50% 99,294 284,294
8-15-10 94,206 94,206 378,500 4,430,000
2-15-11 195,000 5.00% 94,206 289,206
8-15-11 89,331 89,331 378,538 4,235,000
2-15-12 205,000 4.00% 89,331 294,331
8-15-12 85,231 85,231 379,563 4,030,000
2-15-13 220,000 4.00% 85,231 305,231
8-15-13 80,831 80,831 386,063 3,810,000
2-15-14 230,000 4.00% 80,831 310,831
8-15-14 76,231 76,231 387,063 3,580,000
2-15-15 245,000 4.00% 76,231 321,231
8-15-15 71,331 71,331 392,563 3,335,000
2-15-16 255,000 4.00% 71,331 326,331
8-15-16 66,231 66,231 392,563 3,080,000
2-15-17 270,000 4.00% 66,231 336,231
8-15-17 60,831 60,831 397,063 2,810,000
2-15-18 285,000 4.13% 60,831 345,831
8-15-18 54,953 54,953 400,784 2,525,000
2-15-19 305,000 4.13% 54,953 359,953
8-15-19 48,663 48,663 408,616 2,220,000
2-15-20 320,000 4.25% 48,663 368,663
8-15-20 41,863 41,863 410,525 1,900,000
2-15-21 340,000 4.25% 41,863 381,863
8-15-21 34,638 34,638 416,500 1,560,000
2-15-22 360,000 4.38% 34,638 394,638
8-15-22 26,763 26,763 421,400 1,200,000
2-15-23 380,000 4.38% 26,763 406,763
8-15-23 18,450 18,450 425,213 820,000
2-15-24 400,000 4.50% 18,450 418,450
8-15-24 9,450 9,450 427,900 420,000
2-15-25 420,000 4.50% 9,450 429,450 429,450 0
I-10
DEBT SERVICE
CERTIFICATES OF OBLIGATION
I-11
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-06 130,000 5.00% 64,213 194,213
8-15-06 60,963 60,963 255,176 2,290,000
2-15-07 140,000 5.00% 60,963 200,963
8-15-07 57,463 57,463 258,426 2,150,000
2-15-08 145,000 5.00% 57,463 202,463
8-15-08 53,838 53,838 256,301 2,005,000
2-15-09 155,000 5.10% 53,838 208,838
8-15-09 49,886 49,886 258,724 1,850,000
2-15-10 165,000 5.13% 49,886 214,886
8-15-10 45,658 45,658 260,543 1,685,000
2-15-11 170,000 5.20% 45,658 215,658
8-15-11 41,238 41,238 256,895 1,515,000
2-15-12 180,000 5.30% 41,238 221,238
8-15-12 36,468 36,468 257,705 1,335,000
2-15-13 190,000 5.35% 36,468 226,468
8-15-13 31,385 31,385 257,853 1,145,000
2-15-14 205,000 5.40% 31,385 236,385
8-15-14 25,850 25,850 262,235 940,000
2-15-15 215,000 5.50% 25,850 240,850
8-15-15 19,938 19,938 260,788 725,000
2-15-16 230,000 5.50% 19,938 249,938
8-15-16 13,613 13,613 263,550 495,000
2-15-17 240,000 5.50% 13,613 253,613
8-15-17 7,013 7,013 260,625 255,000
2-15-18 255,000 5.50% 7,013 262,013 262,013 0
Net Interest: 1,932,554$ Moody's:Aaa
S & P's:AAA
Paying Agent: Chase Bank of Texas
Technology and Fiber Optic Projects - $348,000; Business Park - $250,000; Fire Station #2 - $210,000
Call Provisions: The City reserves the right, at its option, to redeem Obligations having stated maturates on and after February 15,
2011, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2010, or any date thereafter,
at the par value thereof plus accrued interest to the date of redemption.
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000
April 13, 2000 - $4,050,000
Street Projects - $2,390,000; Park Projects - $726,000
Neighborhood CIP - $50,000; Debt Issuance - $76,000
I-12
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000 A
Principal - $8,100,000
Debt Issuance - $115,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-06 250,000 6.75% 147,635 397,635
8-15-06 139,198 139,198 536,833 5,365,000
2-15-07 265,000 4.75% 139,198 404,198
8-15-07 132,904 132,904 537,101 5,100,000
2-15-08 280,000 4.75% 132,904 412,904
8-15-08 126,254 126,254 539,158 4,820,000
2-15-09 290,000 4.80% 126,254 416,254
8-15-09 119,294 119,294 535,548 4,530,000
2-15-10 310,000 4.85% 119,294 429,294
8-15-10 111,776 111,776 541,070 4,220,000
2-15-11 325,000 4.90% 111,776 436,776
8-15-11 103,814 103,814 540,590 3,895,000
2-15-12 340,000 5.00% 103,814 443,814
8-15-12 95,314 95,314 539,128 3,555,000
2-15-13 360,000 5.10% 95,314 455,314
8-15-13 86,134 86,134 541,448 3,195,000
2-15-14 380,000 5.20% 86,134 466,134
8-15-14 76,254 76,254 542,388 2,815,000
2-15-15 405,000 5.25% 76,254 481,254
8-15-15 65,623 65,623 546,876 2,410,000
2-15-16 425,000 5.30% 65,623 490,623
8-15-16 54,360 54,360 544,983 1,985,000
2-15-17 455,000 5.40% 54,360 509,360
8-15-17 42,075 42,075 551,435 1,530,000
2-15-18 480,000 5.50% 42,075 522,075
8-15-18 28,875 28,875 550,950 1,050,000
2-15-19 510,000 5.50% 28,875 538,875
8-15-19 14,850 14,850 553,725 540,000
2-15-20 540,000 5.50% 14,850 554,850 554,850 0
Interest: 4,141,330$
Northgate Parking Garage - $6,385,000; Land Acquisition - $1,600,000
I-13
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2001
August 2, 2001- $3,650,000
Veterans Park - $865,000; Neighborhood CIP - $75,000
2nd Street - $490,000; Debt Issuance - $52,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-06 465,000 4.38% 40,731 505,731
8-15-06 30,559 30,559 536,289 1,325,000
2-15-07 60,000 4.00% 30,559 90,559
8-15-07 29,359 29,359 119,918 1,265,000
2-15-08 65,000 4.00% 29,359 94,359
8-15-08 28,059 28,059 122,418 1,200,000
2-15-09 70,000 4.10% 28,059 98,059
8-15-09 26,624 26,624 124,683 1,130,000
2-15-10 75,000 4.20% 26,624 101,624
8-15-10 25,049 25,049 126,673 1,055,000
2-15-11 80,000 4.30% 25,049 105,049
8-15-11 23,329 23,329 128,378 975,000
2-15-12 85,000 4.40% 23,329 108,329
8-15-12 21,459 21,459 129,788 890,000
2-15-13 90,000 4.50% 21,459 111,459
8-15-13 19,434 19,434 130,893 800,000
2-15-14 95,000 4.63% 19,434 114,434
8-15-14 17,237 17,237 131,671 705,000
2-15-15 100,000 4.75% 17,237 117,237
8-15-15 14,862 14,862 132,099 605,000
2-15-16 105,000 4.75% 14,862 119,862
8-15-16 12,368 12,368 132,230 500,000
2-15-17 115,000 4.88% 12,368 127,368
8-15-17 9,565 9,565 136,933 385,000
2-15-18 120,000 4.90% 9,565 129,565
8-15-18 6,625 6,625 136,190 265,000
2-15-19 130,000 5.00% 6,625 136,625
8-15-19 3,375 3,375 140,000 135,000
2-15-20 135,000 5.00% 3,375 138,375 0
Net Interest: 965,724$
Technology and Fiber Optic Projects - $1,843,000; Business Park - $200,000
I-14
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2002
March 1, 2002 - Principal $14,480,000
City Facilities - $2,255,000; Wolf Pen Creek - $2,300,000
Street Projects - $8,891,000
Debt Issuance Cost $67,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
14,480,000
2-15-06 1,070,000 4.25% 265,125 1,335,125
8-15-06 242,388 242,388 1,577,513 10,340,000
2-15-07 1,100,000 4.25% 242,388 1,342,388
8-15-07 219,013 219,013 1,561,400 9,240,000
2-15-08 880,000 4.25% 219,013 1,099,013
8-15-08 200,313 200,313 1,299,325 8,360,000
2-15-09 515,000 4.25% 200,313 715,313
8-15-09 189,369 189,369 904,681 7,845,000
2-15-10 540,000 4.25% 189,369 729,369
8-15-10 177,894 177,894 907,263 7,305,000
2-15-11 570,000 4.38% 177,894 747,894
8-15-11 165,425 165,425 913,319 6,735,000
2-15-12 600,000 4.50% 165,425 765,425
8-15-12 151,925 151,925 917,350 6,135,000
2-15-13 635,000 4.63% 151,925 786,925
8-15-13 137,241 137,241 924,166 5,500,000
2-15-14 665,000 4.75% 137,241 802,241
8-15-14 121,447 121,447 923,688 4,835,000
2-15-15 705,000 5.00% 121,447 826,447
8-15-15 103,822 103,822 930,269 4,130,000
2-15-16 740,000 5.00% 103,822 843,822
8-15-16 85,322 85,322 929,144 3,390,000
2-15-17 780,000 5.00% 85,322 865,322
8-15-17 65,822 65,822 931,144 2,610,000
2-15-18 825,000 5.00% 65,822 890,822
8-15-18 45,197 45,197 936,019 1,785,000
2-15-19 870,000 5.00% 45,197 915,197
8-15-19 23,447 23,447 938,644 915,000
2-15-20 915,000 5.13% 23,447 938,447
8-15-20 0 0 938,447 0
Net Interest: 5,926,213$
Equipment and Technology - $967,000;
I-15
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2003
December 5, 2002 - Principal $1,000,000
Equipment $993,432
Debt Issuance Cost $6,568
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-06 200,000 2.500% 8,988 208,988
8-15-06 6,488 6,488 215,475 415,000
2-15-07 205,000 3.000% 6,488 211,488
8-15-07 3,413 3,413 214,900 210,000
2-15-08 210,000 3.250% 3,413 213,413
8-15-08 0 0 213,413 0
Net Interest: 93,898$
I-16
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2003 A
July 9, 2003 - Principal $780,000
Streets Project $750,000
Debt Issuance Cost $30,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
780,000
2-15-06 30,000 3.500% 13,949 43,949
8-15-06 13,424 13,424 57,373 720,000
2-15-07 30,000 3.500% 13,424 43,424
8-15-07 12,899 12,899 56,323 690,000
2-15-08 30,000 3.500% 12,899 42,899
8-15-08 12,374 12,374 55,273 660,000
2-15-09 35,000 3.500% 12,374 47,374
8-15-09 11,761 11,761 59,135 625,000
2-15-10 35,000 3.300% 11,761 46,761
8-15-10 11,184 11,184 57,945 590,000
2-15-11 35,000 2.900% 11,184 46,184
8-15-11 10,676 10,676 56,860 555,000
2-15-12 35,000 3.000% 10,676 45,676
8-15-12 10,151 10,151 55,828 520,000
2-15-13 40,000 3.200% 10,151 50,151
8-15-13 9,511 9,511 59,663 480,000
2-15-14 40,000 3.400% 9,511 49,511
8-15-14 8,831 8,831 58,343 440,000
2-15-15 40,000 3.600% 8,831 48,831
8-15-15 8,111 8,111 56,943 400,000
2-15-16 40,000 3.700% 8,111 48,111
8-15-16 7,371 7,371 55,483 360,000
2-15-17 45,000 3.900% 7,371 52,371
8-15-17 6,494 6,494 58,865 315,000
2-15-18 45,000 4.000% 6,494 51,494
8-15-18 5,594 5,594 57,088 270,000
2-15-19 50,000 4.000% 5,594 55,594
8-15-19 4,594 4,594 60,188 220,000
2-15-20 50,000 4.150% 4,594 54,594
8-15-20 3,556 3,556 58,150 170,000
2-15-21 55,000 4.150% 3,556 58,556
8-15-21 2,415 2,415 60,971 115,000
2-15-22 55,000 4.200% 2,415 57,415
8-15-22 1,260 1,260 58,675 60,000
2-15-23 60,000 4.200% 1,260 61,260 61,260
Net Interest: 355,196$
I-17
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
CERTIFICATES OF OBLIGATION SERIES 2004
PRINCIPAL - $9,415,000
Electric Projects $4,720,000; Wastewater Projects $4,000,000 Business Park $500,000, Debt Issueance $195,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
INTEREST
RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL
AMOUNT
OUTSTANDING
9,415,000
2-15-06 330,000 2.25% 183,279 513,279
8-15-06 179,566 179,566 692,845 8,580,000
2-15-07 340,000 2.63% 179,566 519,566
8-15-07 175,104 175,104 694,670 8,240,000
2-15-08 345,000 2.88% 175,104 520,104
8-15-08 170,144 170,144 690,248 7,895,000
2-15-09 360,000 3.13% 170,144 530,144
8-15-09 164,519 164,519 694,664 7,535,000
2-15-10 370,000 3.50% 164,519 534,519
8-15-10 158,044 158,044 692,564 7,165,000
2-15-11 385,000 3.75% 158,044 543,044
8-15-11 150,826 150,826 693,870 6,780,000
2-15-12 400,000 4.00% 150,826 550,826
8-15-12 142,826 142,826 693,651 6,380,000
2-15-13 415,000 4.00% 142,826 557,826
8-15-13 134,526 134,526 692,351 5,965,000
2-15-14 430,000 4.00% 134,526 564,526
8-15-14 125,926 125,926 690,451 5,535,000
2-15-15 450,000 4.13% 125,926 575,926
8-15-15 116,644 116,644 692,570 5,085,000
2-15-16 470,000 4.25% 116,644 586,644
8-15-16 106,657 106,657 693,301 4,615,000
2-15-17 490,000 4.30% 106,657 596,657
8-15-17 96,122 96,122 692,779 4,125,000
2-15-18 510,000 4.38% 96,122 606,122
8-15-18 84,966 84,966 691,088 3,615,000
2-15-19 535,000 4.50% 84,966 619,966
8-15-19 72,928 72,928 692,894 3,080,000
2-15-20 560,000 4.50% 72,928 632,928
8-15-20 60,328 60,328 693,256 2,520,000
2-15-21 585,000 4.63% 60,328 645,328
8-15-21 46,800 46,800 692,128 1,935,000
2-15-22 615,000 4.75% 46,800 661,800
8-15-22 32,194 32,194 693,994 1,320,000
2-15-23 645,000 4.75% 32,194 677,194
8-15-23 16,875 16,875 694,069 675,000
2-15-24 675,000 5.00% 16,875 691,875 691,875 0
Interest: 4,733,745
I-18
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2005
Principal- $7,595,000
Street Projects $1,150,000; Park Projects$975,000; Northgate Projects $625,000
Technology Projects $950,000; Fire Ladder Truck $850,000; Business Park $500,000
Wolf Pen Creek Projects $1,860,000; Cemetery Projects $600,000; Issuance Costs $85,000
PAYMENT DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH FISCAL
YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
7,595,000
2-15-06 1,470,000 5.00% 256,764 1,726,764
8-15-06 125,988 125,988 1,852,751 6,125,000
2-15-07 950,000 5.00% 125,988 1,075,988
8-15-07 102,238 102,238 1,178,225 5,175,000
2-15-08 1,005,000 4.50% 102,238 1,107,238
8-15-08 79,625 79,625 1,186,863 4,170,000
2-15-09 515,000 3.00% 79,625 594,625
8-15-09 71,900 71,900 666,525 3,655,000
2-15-10 535,000 3.00% 71,900 606,900
8-15-10 63,875 63,875 670,775 3,120,000
2-15-11 185,000 3.25% 63,875 248,875
8-15-11 60,869 60,869 309,744 2,935,000
2-15-12 195,000 3.50% 60,869 255,869
8-15-12 57,456 57,456 313,325 2,740,000
2-15-13 205,000 3.50% 57,456 262,456
8-15-13 53,869 53,869 316,325 2,535,000
2-15-14 215,000 4.25% 53,869 268,869
8-15-14 49,300 49,300 318,169 2,320,000
2-15-15 230,000 4.00% 49,300 279,300
8-15-15 44,700 44,700 324,000 2,090,000
2-15-16 160,000 4.00% 44,700 204,700
8-15-16 41,500 41,500 246,200 1,930,000
2-15-17 170,000 4.00% 41,500 211,500
8-15-17 38,100 38,100 249,600 1,760,000
2-15-18 180,000 4.13% 38,100 218,100
8-15-18 34,388 34,388 252,488 1,580,000
2-15-19 190,000 4.13% 34,388 224,388
8-15-19 30,469 30,469 254,856 1,390,000
2-15-20 200,000 4.25% 30,469 230,469
8-15-20 26,219 26,219 256,688 1,190,000
2-15-21 215,000 4.25% 26,219 241,219
8-15-21 21,650 21,650 262,869 975,000
2-15-22 225,000 4.38% 21,650 246,650
8-15-22 16,728 16,728 263,378 750,000
2-15-23 235,000 4.38% 16,728 251,728
8-15-23 11,588 11,588 263,316 515,000
2-15-24 250,000 4.50% 11,588 261,588
8-15-24 5,963 5,963 267,550 265,000
2-15-25 265,000 4.50% 5,963 270,963 270,963 0
7,595,000
Net Interest: 2,129,607$
I-19
DEBT SERVICE
UTILITY REVENUE BONDS
I-20
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1995
August 1, 1995, $6,000,000
Electric Projects - $3,000,000; Water Projects - $1,800,000;
Wastewater Projects - $1,200,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-1-06 300,000 5.25% 89,925 389,925
8-1-06 82,050 82,050 471,975 3,000,000
2-1-07 300,000 5.30% 82,050 382,050
8-1-07 74,100 74,100 456,150 2,700,000
2-1-08 300,000 5.40% 74,100 374,100
8-1-08 66,000 66,000 440,100 2,400,000
2-1-09 300,000 5.50% 66,000 366,000
8-1-09 57,750 57,750 423,750 2,100,000
2-1-10 300,000 5.50% 57,750 357,750
8-1-10 49,500 49,500 407,250 1,800,000
2-1-11 300,000 5.50% 49,500 349,500
8-1-11 41,250 41,250 390,750 1,500,000
2-1-12 300,000 5.50% 41,250 341,250
8-1-12 33,000 33,000 374,250 1,200,000
2-1-13 300,000 5.50% 33,000 333,000
8-1-13 24,750 24,750 357,750 900,000
2-1-14 300,000 5.50% 24,750 324,750
8-1-14 16,500 16,500 341,250 600,000
2-1-15 300,000 5.50% 16,500 316,500
8-1-15 8,250 8,250 324,750 300,000
2-1-16 300,000 5.50% 8,250 308,250 308,250 0
Net Interest Cost: $3,722,850 Moody's:Aaa
Effective Interest Rate: 5.64% S & P's:AAA
Paying Agent & Registrar: Texas Commerce National Bank National Association
Underwriting Group: Merrill Lynch, Pierce, Ferris & Smith, Inc.
Robert W. Baird & Co., Inc.
Raymond james & Associates, Inc.
DLS Securities
Service Asset Management
Call Provisions: All Bonds maturing on or after February 1, 2006 are optional for redemption in whole or in part on February 1,
2005 or any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of the Bonds are redeemed
at any time, the particular Bonds to be redeemed shall be selected by the City in integral multiples of $5,000 within any one
maturity.
I-21
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1996
December 1, 1996, $10,110,000
Electric Projects - $3,700,000; Water Projects - $3,200,000;
Wastewater Projects - $500,000; Refunding (URB SERIES 1990, Years 2001 - 2006) - $2,710,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-1-06 810,000 4.90% 153,785 963,785
8-1-06 133,940 133,940 1,097,725 4,960,000
2-1-07 340,000 5.05% 133,940 473,940
8-1-07 125,355 125,355 599,295 4,620,000
2-1-08 360,000 5.05% 125,355 485,355
8-1-08 116,265 116,265 601,620 4,260,000
2-1-09 375,000 5.15% 116,265 491,265
8-1-09 106,609 106,609 597,874 3,885,000
2-1-10 400,000 5.25% 106,609 506,609
8-1-10 96,109 96,109 602,718 3,485,000
2-1-11 420,000 5.35% 96,109 516,109
8-1-11 84,874 84,874 600,983 3,065,000
2-1-12 445,000 5.45% 84,874 529,874
8-1-12 72,748 72,748 602,621 2,620,000
2-1-13 470,000 5.50% 72,748 542,748
8-1-13 59,823 59,823 602,570 2,150,000
2-1-14 495,000 5.50% 59,823 554,823
8-1-14 46,210 46,210 601,033 1,655,000
2-1-15 520,000 5.55% 46,210 566,210
8-1-15 31,780 31,780 597,990 1,135,000
2-1-16 550,000 5.60% 31,780 581,780
8-1-16 16,380 16,380 598,160 585,000
2-1-17 585,000 5.60% 16,380 601,380 617,760 0
Net Interest Cost: 5,702,533$ Moody's:Aaa
S & P's: AAA
Paying Agent: Texas Commerce Bank National Association
Underwriters: Southwest Securities
Rauscher Pierce Refsnes, Inc.
Coastal Securities
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2008
through and including February 1, 2017, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on
February 1, 2007, or any date thereafter, at the par value thereof plus accrued interest to the date of redemption.
I-22
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1998
April 1, 1998, $2,700,000
WasteWater Projects
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
2-1-06 130,000 5.625% 50,733 180,733
8-1-06 47,076 47,076 227,809 1,905,000
2-1-07 135,000 4.550% 47,076 182,076
8-1-07 44,005 44,005 226,081 1,770,000
2-1-08 140,000 4.650% 44,005 184,005
8-1-08 40,750 40,750 224,755 1,630,000
2-1-09 145,000 4.750% 40,750 185,750
8-1-09 37,306 37,306 223,056 1,485,000
2-1-10 155,000 4.800% 37,306 192,306
8-1-10 33,586 33,586 225,893 1,330,000
2-1-11 160,000 4.900% 33,586 193,586
8-1-11 29,666 29,666 223,253 1,170,000
2-1-12 170,000 5.000% 29,666 199,666
8-1-12 25,416 25,416 225,083 1,000,000
2-1-13 180,000 5.000% 25,416 205,416
8-1-13 20,916 20,916 226,333 820,000
2-1-14 190,000 5.050% 20,916 210,916
8-1-14 16,119 16,119 227,035 630,000
2-1-15 200,000 5.100% 16,119 216,119
8-1-15 11,019 11,019 227,138 430,000
2-1-16 210,000 5.125% 11,019 221,019
8-1-16 5,638 5,638 226,656 220,000
2-1-17 220,000 5.125% 5,638 225,638 225,638 0
Net Interest Cost: 1,610,150$ Moody's:Aaa
S & P's:AAA
Paying Agent: Chase Bank of Texas National Association
Underwriting Group: First Southwest
Paying Agent: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2009, in
whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 1, 2008, or any date thereafter, at the par
value thereof plus accrued interest to the date of redemption. If less than all the Bonds are to be redeemed, the City may select the
maturities of Bonds to be redeemed. If less than all the Bonds of any maturity are to be redeemed, the Paying Agent/Registrar will
determine by lot the Bonds, or portions thereof, within such maturity to be redeemed.
I-23
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 2000
April 13, 2000 - $10,500,000
Water Projects - $4,500,000; Wastewater Projects - $6,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
10,500,000
2-15-06 470,000 7.00% 233,945 703,945
8-15-06 217,495 217,495 921,440 8,185,000
2-15-07 495,000 5.00% 217,495 712,495
8-15-07 205,120 205,120 917,615 7,690,000
2-15-08 525,000 5.00% 205,120 730,120
8-15-08 191,995 191,995 922,115 7,165,000
2-15-09 550,000 5.10% 191,995 741,995
8-15-09 177,970 177,970 919,965 6,615,000
2-15-10 580,000 5.10% 177,970 757,970
8-15-10 163,180 163,180 921,150 6,035,000
2-15-11 615,000 5.20% 163,180 778,180
8-15-11 147,190 147,190 925,370 5,420,000
2-15-12 650,000 5.25% 147,190 797,190
8-15-12 130,128 130,128 927,318 4,770,000
2-15-13 685,000 5.30% 130,128 815,128
8-15-13 111,975 111,975 927,103 4,085,000
2-15-14 725,000 5.40% 111,975 836,975
8-15-14 92,400 92,400 929,375 3,360,000
2-15-15 770,000 5.50% 92,400 862,400
8-15-15 71,225 71,225 933,625 2,590,000
2-15-16 815,000 5.50% 71,225 886,225
8-15-16 48,813 48,813 935,038 1,775,000
2-15-17 865,000 5.50% 48,813 913,813
8-15-17 25,025 25,025 938,838 910,000
2-15-18 910,000 5.50% 25,025 935,025 935,025 0
Net Interest Cost: 6,099,459$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas National Association
Underwriting Group: First Southwest
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2011, in whole or in part in
principal amounts of $5,000 or any integral multiple thereof, on February 1, 2010, or any date thereafter, at the par value thereof plus accrued interest to
the date of redemption. If less than all of the Bonds are to be redeemed, the City may select the maturities of Bonds to be redeemed. If less than all the
Bonds of any maturity are to be redeemed, the Paying Agent/Registrar will determine by lot the Bonds, or portions thereof, within such maturity to be
redeemed.
I-24
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2001
August 1, 2001 - PRINCIPAL $23,500,000
Water Projects $12,400,000, Wastewater Projects $11,100,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
2-15-06 830,000 4.50% 499,819 1,329,819
8-15-06 481,144 481,144 1,810,963 19,830,000
2-15-07 875,000 4.50% 481,144 1,356,144
8-15-07 461,456 461,456 1,817,600 18,955,000
2-15-08 925,000 4.50% 461,456 1,386,456
8-15-08 440,644 440,644 1,827,100 18,030,000
2-15-09 975,000 5.00% 440,644 1,415,644
8-15-09 416,269 416,269 1,831,913 17,055,000
2-15-10 1,030,000 5.50% 416,269 1,446,269
8-15-10 387,944 387,944 1,834,213 16,025,000
2-15-11 1,090,000 5.50% 387,944 1,477,944
8-15-11 357,969 357,969 1,835,913 14,935,000
2-15-12 1,150,000 4.40% 357,969 1,507,969
8-15-12 332,669 332,669 1,840,638 13,785,000
2-15-13 1,215,000 4.50% 332,669 1,547,669
8-15-13 305,331 305,331 1,853,000 12,570,000
2-15-14 1,285,000 4.60% 305,331 1,590,331
8-15-14 275,776 275,776 1,866,108 11,285,000
2-15-15 1,360,000 4.70% 275,776 1,635,776
8-15-15 243,816 243,816 1,879,593 9,925,000
2-15-16 1,435,000 4.75% 243,816 1,678,816
8-15-16 209,735 209,735 1,888,551 8,490,000
2-15-17 1,515,000 4.80% 209,735 1,724,735
8-15-17 173,375 173,375 1,898,110 6,975,000
2-15-18 1,600,000 4.875% 173,375 1,773,375
8-15-18 134,375 134,375 1,907,750 5,375,000
2-15-19 1,695,000 5.00% 134,375 1,829,375
8-15-19 92,000 92,000 1,921,375 3,680,000
2-15-20 1,790,000 5.00% 92,000 1,882,000
8-15-20 47,250 47,250 1,929,250 1,890,000
2-15-21 1,890,000 5.00% 47,250 1,937,250 1,937,250 0
I-25
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2002
March 1, 2002 - PRINCIPAL $18,215,000
Electric Projects $4,440,000; Water Projects $6,300,000, Wastewater Projects $10,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
18,215,000
2-15-06 620,000 4.00% 415,172 1,035,172
8-15-06 402,772 402,772 1,437,943 15,925,000
2-15-07 650,000 4.00% 402,772 1,052,772
8-15-07 389,772 389,772 1,442,543 15,275,000
2-15-08 685,000 4.00% 389,772 1,074,772
8-15-08 376,072 376,072 1,450,843 14,590,000
2-15-09 725,000 4.13% 376,072 1,101,072
8-15-09 361,118 361,118 1,462,190 13,865,000
2-15-10 765,000 6.00% 361,118 1,126,118
8-15-10 338,168 338,168 1,464,287 13,100,000
2-15-11 805,000 6.00% 338,168 1,143,168
8-15-11 314,018 314,018 1,457,187 12,295,000
2-15-12 850,000 6.00% 314,018 1,164,018
8-15-12 288,518 288,518 1,452,537 11,445,000
2-15-13 895,000 4.67% 288,518 1,183,518
8-15-13 267,620 267,620 1,451,139 10,550,000
2-15-14 940,000 4.77% 267,620 1,207,620
8-15-14 245,201 245,201 1,452,821 9,610,000
2-15-15 995,000 4.88% 245,201 1,240,201
8-15-15 220,923 220,923 1,461,124 8,615,000
2-15-16 1,045,000 4.98% 220,923 1,265,923
8-15-16 194,903 194,903 1,460,826 7,570,000
2-15-17 1,100,000 5.08% 194,903 1,294,903
8-15-17 166,963 166,963 1,461,865 6,470,000
2-15-18 1,160,000 5.13% 166,963 1,326,963
8-15-18 137,209 137,209 1,464,171 5,310,000
2-15-19 1,225,000 5.19% 137,209 1,362,209
8-15-19 105,420 105,420 1,467,629 4,085,000
2-15-20 1,290,000 5.24% 105,420 1,395,420
8-15-20 71,622 71,622 1,467,042 2,795,000
2-15-21 1,360,000 5.13% 71,622 1,431,622
8-15-21 36,772 36,772 1,468,394 1,435,000
2-15-22 1,435,000 5.13% 36,772 1,471,772 1,471,772 0
Total Interest 10,842,740
I-26
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 REFUNDING
December 5, 2002 - PRINCIPAL $11,160,000
REFUNDING URB SERIES 1993 YEARS 2004-2013, AND URB SERIES 1994 YEARS 2005-2014
Electric Projects; Water Projects, Wastewater Projects
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
2-1-06 1,170,000 4.00% 192,541 1,362,541
8-1-06 169,141 169,141 1,531,681 8,445,000
2-1-07 1,155,000 4.50% 169,141 1,324,141
8-1-07 143,153 143,153 1,467,294 7,290,000
2-1-08 1,140,000 3.50% 143,153 1,283,153
8-1-08 123,203 123,203 1,406,356 6,150,000
2-1-09 1,120,000 3.75% 123,203 1,243,203
8-1-09 102,203 102,203 1,345,406 5,030,000
2-1-10 1,100,000 4.00% 102,203 1,202,203
8-1-10 80,203 80,203 1,282,406 3,930,000
2-1-11 1,075,000 4.00% 80,203 1,155,203
8-1-11 58,703 58,703 1,213,906 2,855,000
2-1-12 1,055,000 4.00% 58,703 1,113,703
8-1-12 37,603 37,603 1,151,306 1,800,000
2-1-13 1,035,000 4.13% 37,603 1,072,603
8-1-13 16,256 16,256 1,088,859 765,000
2-1-14 765,000 4.25% 16,256 781,256 781,256
Total Interest 2,799,655
I-27
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 A
JULY 9, 2003 - PRINCIPAL $4,850,000
Electric Projects $4,850,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,850,000
2-15-06 190,000 2.500% 85,316 275,316
8-15-06 82,941 82,941 358,256 4,475,000
2-15-07 195,000 2.500% 82,941 277,941
8-15-07 80,503 80,503 358,444 4,280,000
2-15-08 200,000 2.500% 80,503 280,503
8-15-08 78,003 78,003 358,506 4,080,000
2-15-09 205,000 3.500% 78,003 283,003
8-15-09 74,416 74,416 357,419 3,875,000
2-15-10 210,000 4.000% 74,416 284,416
8-15-10 70,216 70,216 354,631 3,665,000
2-15-11 220,000 4.000% 70,216 290,216
8-15-11 65,816 65,816 356,031 3,445,000
2-15-12 225,000 4.000% 65,816 290,816
8-15-12 61,316 61,316 352,131 3,220,000
2-15-13 235,000 4.000% 61,316 296,316
8-15-13 56,616 56,616 352,931 2,985,000
2-15-14 245,000 3.125% 56,616 301,616
8-15-14 52,788 52,788 354,403 2,740,000
2-15-15 255,000 3.250% 52,788 307,788
8-15-15 48,644 48,644 356,431 2,485,000
2-15-16 265,000 3.500% 48,644 313,644
8-15-16 44,006 44,006 357,650 2,220,000
2-15-17 275,000 3.625% 44,006 319,006
8-15-17 39,022 39,022 358,028 1,945,000
2-15-18 290,000 3.750% 39,022 329,022
8-15-18 33,584 33,584 362,606 1,655,000
2-15-19 300,000 3.875% 33,584 333,584
8-15-19 27,772 27,772 361,356 1,355,000
2-15-20 315,000 4.000% 27,772 342,772
8-15-20 21,472 21,472 364,244 1,040,000
2-15-21 330,000 4.000% 21,472 351,472
8-15-21 14,872 14,872 366,344 710,000
2-15-22 345,000 4.125% 14,872 359,872
8-15-22 7,756 7,756 367,628 365,000
2-15-23 365,000 4.250% 7,756 372,756 372,756 0
Interest: 2,169,066
I-28
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2005
PRINCIPAL - $8,035,000 AT 5.5% INTEREST
Electric Projects $3,350,000; Water Projects $4,600,000, Issuance Costs $85,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
ESTIMATED
INTEREST RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED PRINCIPAL
AMOUNT
OUTSTANDING
8,035,000
2-15-06 140,000 3.50% 270,708 410,708
8-15-06 178,022 178,022 588,730 7,895,000
2-15-07 245,000 3.50% 178,022 423,022
8-15-07 173,734 173,734 596,756 7,650,000
2-15-08 255,000 5.50% 173,734 428,734
8-15-08 166,722 166,722 595,456 7,395,000
2-15-09 270,000 5.50% 166,722 436,722
8-15-09 159,297 159,297 596,019 7,125,000
2-15-10 285,000 5.50% 159,297 444,297
8-15-10 151,459 151,459 595,756 6,840,000
2-15-11 300,000 5.50% 151,459 451,459
8-15-11 143,209 143,209 594,669 6,540,000
2-15-12 320,000 5.50% 143,209 463,209
8-15-12 134,409 134,409 597,619 6,220,000
2-15-13 335,000 5.00% 134,409 469,409
8-15-13 126,034 126,034 595,444 5,885,000
2-15-14 355,000 5.00% 126,034 481,034
8-15-14 117,159 117,159 598,194 5,530,000
2-15-15 375,000 4.00% 117,159 492,159
8-15-15 109,659 109,659 601,819 5,155,000
2-15-16 395,000 4.00% 109,659 504,659
8-15-16 101,759 101,759 606,419 4,760,000
2-15-17 420,000 4.00% 101,759 521,759
8-15-17 93,359 93,359 615,119 4,340,000
2-15-18 445,000 4.00% 93,359 538,359
8-15-18 84,459 84,459 622,819 3,895,000
2-15-19 470,000 4.13% 84,459 554,459
8-15-19 74,766 74,766 629,225 3,425,000
2-15-20 495,000 4.13% 74,766 569,766
8-15-20 64,556 64,556 634,322 2,930,000
2-15-21 525,000 4.25% 64,556 589,556
8-15-21 53,400 53,400 642,956 2,405,000
2-15-22 555,000 4.38% 53,400 608,400
8-15-22 41,259 41,259 649,659 1,850,000
2-15-23 585,000 4.38% 41,259 626,259
8-15-23 28,463 28,463 654,722 1,265,000
2-15-24 615,000 4.50% 28,463 643,463
I-29
APPENDIX J
GENERAL & ADMINISTRATIVE
TRANSFERS
General and Administrative Transfers
The General and Administrative Transfers are
used to reflect the cost of 2 types of activities.
The first is to recover the costs of administrative
services to the areas which are using those
services. For example, transfers are used to
reflect the cost of services received from
administrative activities in the General Fund,
such as accounting, purchasing, technology, and
human resources services.
Costs are allocated based on the results of an
annual cost allocation plan done in the early part
of the budget process.
The transfers are also used as a mechanism to
recover the cost of projects that may be budgeted
in an operating fund, but are being funded from
a different source. For example, the Parks
Department budgets for a number of activities
that are funded from the Hotel/Motel Fund
through the General and Administrative
Transfer.
The following page includes the schedule for the
General and Administrative Transfers for FY 06.
Most of the transfers come into the General Fund
from other operating funds receiving the
services.
Approximately $6.4 million is proposed to be
allocated to the General Fund from various other
funds. This includes $731,208 for drainage
maintenance activities from the Drainage Utility
Fund. Also included are $734,155 for the
Community Development administrative
functions and $314,046 for parks related projects
funded out of the Hotel/Motel Fund. It also
includes $303,859 related to proposed service
level adjustments in the General Fund that are to
be funded in part by sources other than the
General Fund.
Approximately $2 million is proposed to be
allocated to the Utility Customer Service Fund
from the five utility funds. Funds are also
transferred from the Water and Wastewater
Funds to the Electric Fund for administrative
services provided by the Electric Fund.
J-1
FY05 FY06 FY06
Total Approved Base Approved
Budget Budget Budget
To General Fund:
Community Development 654,182$ 734,155$ 734,155$
Parks Xtra Education 33,125 5,000 5,000
Hotel Motel 278,000 314,046 344,646
Wolf Pen Creek 77,396 77,255 77,255
Drainage Operations 705,386 731,208 882,458
Electric 658,788 706,842 720,990
Water 339,593 305,262 319,410
Wastewater 321,198 309,251 323,399
Sanitation 390,993 372,862 393,010
BVSWMA 409,934 278,149 278,149
Parking Enterprise 23,354 25,109 25,109
Utility Customer Service 463,083 434,357 442,737
Court Technology Fund 23,190 24,000 24,000
Court Security Fund 18,174 19,028 70,065
Insurance Funds
Empl. Benefits 53,820 54,194 54,194
Prop. Casualty 124,277 129,869 129,869
Worker's Comp 136,277 129,869 129,869
Fleet 150,118 147,980 147,980
Print/Mail 39,038 31,623 31,623
Communications 110,517 111,355 111,355
General Capital Projects
Street Projects 519,549 467,250 467,250
Parks Projects 10,000 7,873 7,873
General Government 202,557 172,823 172,823
Parks Escrow Projects 10,000 0 0
New Conference Center 0 25,000 25,000
Business Park 29,200 25,000 25,000
Utility Capital Projects
Electric Projects 21,977 21,272 21,272
Water Projects 180,638 156,762 156,762
Wastewater Projects 87,326 72,930 72,930
Drainage 179,579 234,280 234,280
General Fund Total 6,251,269$ 6,124,604$ 6,428,463$
To Utility Customer Service:
Electric $1,272,750 1,134,960$ 1,134,960$
Water 699,528 699,569 699,569
Wastewater 81,361 161,039 161,039
Drainage 25,000 23,394 23,394
Sanitation 81,361 161,039 161,039
Utility Customer Service 2,160,000$ 2,180,000$ 2,180,000$
To Electric Fund:
Water 239,100$ 303,169$ 303,169$
Wastewater 239,100 303,169 303,169
Electric Fund Total 478,200$ 606,338$ 606,338$
To Fleet Services Fund:
General 51,487 0 0
Parking Enterprise Fund 95 0 0
Electric 24,801 0 0
Water 9,628 0 0
Wastewater 20,644 0 0
Sanitation 39,159 0 0
BVSWMA 845 0 0
Utility Billing 1,010 0 0
Communications 505 0 0
Print/Mail 126 0 0
Fleet Fund Total 148,300$ 0$ 0$
To Print/Mail Fund:
General 0 0 10,556
Water 0 0 1,186
Utility Customer Service 0 0 5,197
Print / Mail Fund Total 0$ 0$ 16,939$
Total All Funds 9,037,769$ 8,910,942$ 9,231,740$
FY06 Approved General and Administrative Transfer Worksheet
J-2
HEART OF THE RESEARCH VALLEY
APPENDIX K
GLOSSARY
GLOSSARY
A
Activity Center: The lowest level at which costs for
operations are maintained.
Ad Valorem Tax: A tax based on the value of
property.
Appropriation: A legal authorization granted by the
Council to make or incur expenditures/expenses for
specific purposes.
B
Base Budget: Budget allocations that will provide
the resources needed to maintain current service
levels in a Department. Also called a Target Budget.
Budget: A plan, approved by the Council, of
financial operation embodying an estimate of
proposed expenditures/expenses for the fiscal year
and the proposed means of funding these expenditure
estimates.
BVSWMA: Brazos Valley Solid Waste Management
Agency. BVSWMA was formed under a joint solid
waste management agreement between the cities of
College Station and Bryan to cooperatively operate a
joint landfill facility for the proper disposal of solid
waste for the two cities and outside customers.
C
Capital/Major Project Expenditure/Expense: An
expenditure/expense that results in the acquisition or
addition of a fixed asset or the improvement to an
existing fixed asset.
Cash Basis: Method of accounting and budgeting
that recognizes revenues when received and
expenditures when paid.
Certificate of Obligation (C.O.): Long-term debt
that is authorized by the City Council and does not
require prior voter approval.
Certified Annual Financial Report (CAFR): The
published results of the City’s annual audit.
Charter of Accounts: A chart detailing the system
of general ledger accounts.
City Council: The current elected officials of the
City as set forth in the City's Charter.
City Manager: The individual appointed by City
Council who is responsible for the administration of
City affairs.
Capital Improvement Program (CIP): A multi-
year program of projects that addresses repair and
replacement of existing infrastructure, as well as
development of new facilities to accommodate future
growth.
Capital Outlay: A disbursement of money which
results in the acquisition or addition to fixed assets.
Competitive bidding process: The process
following State law requiring that for purchases of
$15,000 or more, a city must advertise, solicit, and
publicly open sealed bids from prospective vendors.
After a review period, the Council then awards the
bid to the successful bidder.
Contract Obligation Bonds: Long-term debt that
places the assets purchased or constructed as a part of
the security for the issue.
Current Expense: An obligation as a result of an
incurred expenditure/expense due for payment within
a twelve (12) month period.
Current Revenue: The revenues or resources of a
City convertible to cash within a twelve (12) month
period.
D
Debt Service: The annual amount of money
necessary to pay the interest and principal (or sinking
fund contribution) on outstanding debt.
Department: Separate branch of operation in the
organization structure.
Division: Unit of a department.
E
Effectiveness Measure: Measure that demonstrates
whether a program is accomplishing its intended
results. These should show the impact of the
program.
Efficiency Measure: This is a ratio of inputs to
outputs. For example: cost per inspection, calls for
service per officer.
K-1
Emergency: An unexpected occurrence, i.e.,
damaging weather conditions that require the
unplanned use of City funds.
Encumbrance: Obligation to expend appropriated
monies as a result of a processed purchase order or a
contract for purchases legally entered on behalf of
the City.
Enterprise Funds: Funds that are used to represent
the economic results of activities that are maintained
similar to those of private business, where revenues
are recorded when earned and expenses are recorded
as resources are used.
Equity: See Fund Balance.
Expenditure/Expense: Decrease in net financial
resources for the purpose of acquiring goods or
services. The General Fund recognizes expenditures
and the Proprietary Funds recognize expenses.
F
Fiscal year: 12 month budget period, generally
extending from October 1st through the following
September 30th.
Fixed Assets: Asset of a long-term nature which are
intended to continue to be held or used, such as land,
building, improvements other than buildings,
machinery, and equipment.
FTE: Full Time Equivalent. A position that is
equivalent to a full-time 40 hour work week. This is
the method by which temporary/seasonal and part-
time workers are accounted for.
Fund: An independent fiscal and accounting entity
with a self-balancing set of accounts recording cash
and/or other resources together with all related
liabilities, obligations, reserves, and equities which
are segregated for the purpose of carrying on specific
activities or attaining certain objectives.
Fund Balance (Equity): The excess of fund assets
over liabilities. Accumulated balances are the result
of continual excess of revenues over
expenditures/expenses. A negative fund balance is a
deficit balance.
G
GAAP: See Generally Accepted Accounting
Principles.
General and Administrative Costs: Costs
associated with the administration of City services.
General Fund: The City fund used to account for all
financial resource and expenditures of the City
except those required to be accounted for in another
fund.
General Ledger: The collection of accounts
reflecting the financial position and results of
operations for the City.
Generally Accepted Accounting Principles
(GAAP): Uniform minimum standards of and
guidelines to financial accounting and reporting as
set forth by the Governmental Accounting Standards
Board (GASB).
General Obligation Bonds: Bonds for whose
payment the full faith and credit of the City has been
pledged.
GFOA: Government Finance Officers Association of
the United States and Canada.
Governmental Accounting Standards Board
(GASB): The authoritative accounting and financial
reporting standard-setting body of government
agencies.
Governmental Funds: Funds that are maintained on
a modified accrual basis with an emphasis on when
cash is expended or obligated and revenues are
recorded when measurable and available.
I
Internal Service Funds: Generally accounted for
similar to enterprise funds. These funds are used to
account for enterprise types of activities for the
benefit of city departments such as fleet maintenance,
self insurance, and print/mail.
Implementation Plan: The specific actions that will
be taken to implement a strategy within the City’s
strategic plan.
Investments: Securities held for the production of
income, generally in the form of interest.
L
Line Item Budget: The presentation of the City's
adopted budget in a format presenting each
Department's approved expenditure/expense by
specific account.
K-2
Long-Term Debt: Obligation of the City with a
remaining maturity term of more that one (1) year.
M
Mission Statement: Purpose of the organization;
why the organization exists and whom it benefits.
Modified Accrual Basis: The basis of accounting in
which revenues are recognized when they become
measurable and available to finance expenditures of
the current period. Expenditures are recognized when
the goods or services are received.
N
Net Working Capital: Current Assets less Current
Liabilities in an enterprise or internal service fund.
Non-Recurring Revenues: Resources recognized by
the City that are unique and occur only one time or
without pattern.
O
Official Budget: The budget as adopted by Council.
One-Time Revenues: See Non-Recurring Revenues.
Operating Budget: A plan, approved by the
Council, of financial operations embodying an
estimate of proposed expenditures/expenses for the
fiscal year and the proposed means of financing
them.
Output Measure: This is the quantity of work
produced or generated.
P
Performance Measure: Tool to determine the levels
of service are being provided by the organization.
Proprietary Funds: See Utility Funds.
R
Reserves: An account used to designate a portion of
the fund balance (equity) as legally segregated for a
specific future use.
Retained Earnings: The equity account reflecting
the accumulated earnings of the Utility Funds.
Revenues (Resources): An increase in assets due to
the performance of a service or the sale of goods. In
the General Fund, revenues are recognized when
earned, measurable, and reasonably assured to be
received within 60 days.
Risk: The liability, either realized or potential,
related to the City's daily operations.
S
Service Level: The current outcomes and services
provided to citizens and customers by the City as
approved in the annual budget.
Service Level Adjustment (SLA): Request for
additional resources requiring a decision by
management and council and justified on the basis of
adding to or reducing services and/or performance
improvements.
Sinking Fund: A fund which is accumulated through
periodic contributions which must be placed in the
sinking fund so that the total contributions plus their
compounded earnings will be sufficient to redeem the
sinking fund bonds when they mature.
Strategy: A policy choice that identifies purposes,
policies, programs, actions, decisions, or resource
allocations that define what path the City will take to
move toward the visions and why that path has been
chosen.
T
Target Budget: See Base Budget.
Tax Levy: The total amount of taxes imposed by the
City on taxable property, as determined by the
Brazos County Appraisal District, within the City's
corporate limits.
Transfers: A legally authorized funding transfer
between fund in which one fund is responsible for
the initial receipt and the other fund is responsible for
the actual disbursement.
User-Based Fee/Charge: A monetary fee or charge
placed upon the user of services of the City.
U
Utility Funds: The funds used to account for the
operations of the City's electric, water, sanitary
sewer, and solid waste disposal activities.
Undesignated Fund Balance: The portion of the
fund balance that is unencumbered from any
obligation of the City.
Utility Revenue Bond: Debt issued by the City and
approved by the Council for which payment is
secured by pledged utility revenue.
K-3
City of College Station
Office of Budget and Strategic Planning
1101 Texas Avenue
College Station, Texas 77842
www.cstx.gov