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On behalf of the citizens ofColle
ge Station, the
City Council will promote the safety, health, and
general well-being of our community within the
bounds of fiscal responsibility while preserving
and advancing the quality of life for its citizens.
W W W.CI.COLLEGE-STATION.TX.US
CITY OF
COLLEGE STATION
APPROVED CITIZEN'S BUDGET
FOR FISCAL YEAR
OCTOBER 1, 1999 TO SEPTEMBER 30, 2000
MAYOR
LYNN MCILHANEY
JAMES MASSEY, COUNCILMAN
RON SILVIA, COUNCILMAN
WINNIE GARNER, COUNCILMAN
LARRY MARIOTT, MAYOR PRO-TEM
DENNIS MALONEY, COUNCILMAN
ANNE HAZEN, COUNCILMAN
THOMAS E. BRYMER, CITY MANAGER
C A ES CRYAN, DIRECTOR OF FISCAL SERVICES
JEFF KERSTEN, MANAGEMENT
AND BUDGET MANAGER
The Government Finance Officers Association of the United States and
Canada (GFOA) presented an award of Distinguished Presentation to the City
of College Station for its annual budget for the fiscal year beginning October
1, 1998. In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a policy document, as an
operations guide, as a financial plan, and as a communication device. The
award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to
GFOA to determine its eligibility for another award.
111
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of College Station,
Texas
For the Fiscal Year Beginning
October 1, 1998
eP/ pifse,g
President Executive Director
CITA' OF COLLEGE SIAT_LON,TEXAS
PRINCIPAL CITY OFFICIALS
October 1999
ELECTED OFFICIALS:
MAYOR LYNN R. MCILHANEY
COUNCIL MEMBERS JAMES MASSEY
RON SILVIA
WINNIE GARNER
LARRY MARIOTT, MAYOR PRO-TEM
DENNIS MALONEY
ANNE HAZEN
CITY ADMINISTRATION:
CITY MANAGER THOMAS E. BRYMER
DIRECTOR OF PUBLIC UTILITIES JOHN C. WOODY
POLICE CHIEF EDGAR.R. FELDMAN
FIRE CHIEF DAVID GIORDANO
DIRECTOR OF FISCAL SERVICES CHARLES CRYAN
MANAGEMENT AND BUDGET MANAGER JEFF KERSTEN
DIRECTOR OF PUBLIC WORKS MARK SMITH
DIRECTOR OF PARKS AND
RECREATION STEPHEN C. BEACHY
DIRECTOR OF DEVELOPMENT
SERVICES JIM CALLAWAY
DIRECTOR OF THE OFFICE OF TECHNOLOGY
AND INFORMATION SERVICES LINDA S. PIWONKA
ACTING DIRECTOR OF HUMAN RESOURCES JULIE O'CONNELL
CITY ATTORNEY HARVEY CARGILL, Jr.
CITY SECRETARY CONNIE L. HOOKS
TABLE OF CONTENTS
Page
Transmittal Letter
Executive Summary
Executive Summary 1
City Organization Chart 23
Fiscal Year Comparison Summary 24
Graph of Net Operating Budget 25
• All Funds Combined Operating Summary 26
Analysis of Tax Rate. 27
Analysis of Property Evaluations 28
Strategic Issues and Vision Statements
Strategic Issues 29
Vision Statement #1 - Transportation/Mobility 35
Vision Statement #2 - Parks and Recreation 39
Vision Statement #3 - Health and Public Safety 43
Vision Statement #4 - Education/Information 49
•
Vision Statement #5 - Quality Service 51
Vision Statement #6 - Cultural Arts 55
Vision Statement #7 - Employment/Prosperity 57
Vision Statement #8 - Civic Pride 61
TABLE OF CONTENTS
Page
Financial Summaries
General Government Funds
General Fund 64
Debt Service 68
Parks Xtra Education Fund 71
Economic Development Fund 73
Thoroughfare Rehabilitation Fund 77
General Fund Capital Projects 79
Enterprise Funds
Combined Utility Fund 101
Electric Fund 104
Water Fund 106
Wastewater 108
Sanitation Fund 110
Parking Enterprise Fund 113
BVSWMA Fund 115
Utilities Capital Projects 118
Special Revenue Funds
Hotel/Motel Fund 128
Community Development Fund 132
Wolf Pen Creek TIF Fund 136
TABLE OF CONTENTS
Page
Internal Service Funds
Internal Services Combined Summary 139
Equipment Replacement Fund 143
Utility Billing Fund 147
Self Insurance Fund 151
Appendices
Budget Ordinances 155
Service Level Adjustments 163
Glossary 167
COUNCIL
VISION STATEMENTS
1. Trans_ps)_rtation/Mobility
Citizens benefit from the ability to move into, out of, and within
College Station in a safe and efficient manner.
2. Parks and Recreation
Citizens benefit from parks and recreational activities that are
geographically and demographically accessible and serve a
diversity of interests.
3. Heald and Public Safety
Citizens benefit from available health and human services and a
reasonably safe and secure environment.
4. Education/Information
Citizens benefit from access to broad-based information and knowledge.
5. Quality Service
Citizens benefit from value and quality of service delivered at a
reasonable tax rate.
6. Cu tur l Arts
Citizens benefit from availability and development of visual and
performing arts.
7. Emplo_ym_e_nt/Prosperity
Citizens benefit from an environment that is conducive to providing
diverse employment opportunities.
8. Civic Pride
Citizens benefit from well-planned, attractive residential and commercial
areas, and from preserving historic areas.
We're Committed
074
To Excellence
COLLEGE
STATION
\` 1 P. O. Box 9960 • 1101 Texas Avenue • College Station, TX '77842
/ Tel: 409'7643500
November 1, 1999
Honorable Mayor and members of the City Council,
I am pleased to present to you the approved City of College Station 1999-2000 Annual
Budget. The approved budget is an outline of the programs and services to be provided
by the City during the coming year. It is also an opportunity to ensure energies and
resources are directed to the programs, policies, and issues that are important to the City
Council and to our citizens. This has been a challenging budget season, and we are
taking the City's approved budget plan and are well on the way to implementing it and
moving forward into the 21st century.
The past year has been an exciting time in College Station with continuation of the
dynamic growth we have been experiencing for the past several years. 1998-99 has seen
the opening of new businesses in the Business Center (UCS, Cabletime, Prodigene),
continued success on pre-construction activities on the Wolf Pen Creek Hotel and
Conference Center and the College Main Parking Garage, and a large number of other
residential and commercial developments which add to the dynamic economic activity of
our community. The City of College Station continues to grow, and this growth presents
new opportunities and challenges to support the infrastructure and service delivery needs
of the community.
The budget for 1999-00 was prepared using a number of other work products and data
as a foundation including the Forecast 2004 report presented to Council in May, the
results of the 1999 Citizen Survey, the Strategic Issues identified by City Council, budget
revisions made by the City Council, and economic indicators from a variety of sources.
These resources along with past policy decisions and the adopted financial policies of the
City provide the basic framework for the budget document.
The Forecast 2004 report examined projected growth in the City of College Station over
the next five years, and forecast what additional resources would be needed to provide
services to support that growth. The report shows a positive outlook for the City of
College Station over the next five years. It also projects what impact growth in the
community is expected to have. Growth has been strong and is expected to continue in
the near future. With this growth the demands for services have been increasing as more
people move to College Station and utilize the services of the City. The public safety
areas have seen calls for service increase. Development Services has also seen an
increase in activity with new plats, zoning cases, and building plans as development
continues in the City. Public Works has seen increases with a growing capital project plan
to meet infrastructure needs of the City, as well as additional facilities to maintain as
developer constructed improvements (streets, drainage, signs, etc.) become the City's
maintenance responsibility. Public Utilities has also felt the impact of growth with
Home of Texas A&M University
increased activity levels in new service connections, and with the need to complete several
significant capital projects to keep up with the expanding community. Virtually every area
has seen the impact of growth. It will be a challenge to keep up service delivery levels
with limited additional resources and not allow our services to erode with the growing
demands.
•
A key component of our service level and performance measurement program continues
to be an effort to tie our performance to the views and opinions of our citizens/customers
using survey information. The City contracted with the Public Policy Research Institute
(PPRI) to conduct a citizen survey on the level of satisfaction with city services. As was the
case in 1998, the citizen survey results show a very high level of overall satisfaction with
City services. Nearly 94% of those surveyed in June, 1999 said they were either very
satisfied or somewhat satisfied with city services. This compares with a satisfaction rate of
93% of respondents in 1998. This approval rating has consistently been in this range
and that fact should be a source of great pride for the entire organization. I believe that it
• is critical that we not only celebrate that success, but also rededicate ourselves to keeping
• the satisfaction level high and avoid becoming complacent. The survey indicated that
citizens continue to feel safe in College Station, which is an important indicator of the
•
quality of life in the community. Traffic and transportation issues were identified as the
• single greatest need for improvement according to the survey. This budget recognizes this
valuable feedback from our citizens and includes a number of initiatives that address traffic
and transportation concerns in College Station.
The total approved budget for FY 00 is $144.1 million. Of that amount, $101 million is
for operating expenditures and $43.1 million is for capital expenditures. The increase in
• operating expenditures when compared to last fiscal year is driven by utility expenditures,
including the increased cost of purchased power anticipated in the new power supply
contract and the use of current revenues in the Water Fund to support capital
improvements, some of which are part of the regional water utility initiative. On the
capital side, the higher expenditure level is related to the overlap of the implementation of
the 1995 and 1998 bond issues as proposed in January of this year as well as higher than
normal utility expenditures for such needed improvements as the Lick Creek wastewater
treatment plant expansion and the construction of a water transmission line.
The City Council approved a tax rate of $0.4293 per $100 valuation. This is the same
as the FY 99 tax rate. Maintaining this tax rate is possible due to continued growth and
new property values being placed on the tax rolls, continued growth in other revenue
streams including sales tax, and continued conservative management of the City budget.
There are no base utility rate increases for FY00.
Overall, the operating and utility funds of the City continue to meet or exceed the City
Council's financial policies for fund balance and working capital. The budget does
anticipate the latest information available on the impact of a new power supply contract
to be effective on January 1, 2000. That contract is expected to have higher purchased
power costs due to tighter supplies of electricity. The power supply contract was
• approved by the City Council in September.
The program of services included in the FY 00 budget continues to focus on priorities
• established by City Council as well as the issues and needs expressed by citizens through
11
the annual survey and other communication vehicles. There is a particular focus in FY 00
on key areas which have been impacted by increasing demands for service due to growth
including development review, capital improvement management, infrastructure
maintenance and public safety. Additional funding is also included from a variety of
sources to undertake new capital projects including the extension of Dartmouth and
Longmire, the renovation of Adamson Pool, and local funds required to support TXDOT
projects such as the next phase of Texas Avenue Widening and the State Highway 40
project.
The budget reflects a substantial commitment to invest in the human resources of the City
of College Station. It includes a 4% across the board pay increase for all full and part time
regular employees, additional funding for other parts of the pay plan, as well as funding
for a pay study to determine what additional changes are needed to keep the pay plan
competitive in the future. The pay plan elements of this budget reflect the importance of
the human resources of the City of College Station to providing a high level of quality
service to the citizens of the community.
The budget preparation process is an organization-wide effort involving many hours and
many people. I would like to express my appreciation to all those who participated in the
development of the proposed budget. I would like to particularly thank the members of
the Management Team and the staff of the Office of Management and Budget for their
dedicated effort to put together this budget plan for the coming year.
I would also like to thank the City Council for the effort that went into reviewing and
modifying the budget to make it the best plan possible for the citizens of College Station.
Sincerely,
Thomas E. Brymer
City Manager
iii
We're Committed
4.00
To Excellence
CITY OF C •'LIEGE STATION
1999-00 CITIZEN'S BUDGET
EXECUTIVE SUMMARY
The following is a summary of key elements the City's business and included in its annual
included in the Fiscal Year 1999-2000 Citizen's budget.
Budget for the City of College Station. The budget
provides the framework for activities to be 1999 Strategic Issues are listed later in this
conducted in the 2000 fiscal year that begins executive summary.
October 1, 1999 and ends on September 30,
2000. This document is the Citizen's Budget, This budget was also prepared in the context of the
which is an abridged version of the full budget. Forecast 2004 document presented to the City
Many of the more detailed Financial Summaries Council in May. Many of the assumptions included
and Appendices have been left out in order to make in that document have been carried forward into
the Citizen's Budget a more user-friendly document. the approved budget.
The full budget document is available for review at
the City of College Station Office of Management The intent of this budget document is to provide
and Budget, the College Station City Library, and decision makers a better view of the City's
the City Secretary's Office. resources and their utilization to accomplish the
The City of College Station 1999-00 Fiscal Year policy direction of the City Council. The intent is
•
also to demonstrate the City's near term
(FY 00)budget document continues a focus on the commitments, and to meet the financial policies
eight Vision Statements the City Council has approved by the City Council. The document is
identified and set out to achieve. Rather than using also designed to show citizens the services being
a traditional fund accounting structure, this provided and their associated costs.
document is presented by function or program as it
serves one of the eight Vision Statements
established by the City Council. The organization Budget Format
of the document allows the reader to review
changes in programs as they relate to goals the City Budget Summary Section
Council has set for the City. The budget is broken into three main sections: 1)
Below are the Council Vision Statements: the Budget Summary, 2) Vision Statements, and 3)
Financial Summaries.
• Transportation/Mobility
Parks and Recreation The first section is the Budget Summary. It includes
• the Executive Summary, Overall Funds Summary,
• Health and Public Safety and Strategic Issues. This section provides the
reader a general overview of the approved budget
• Education/Information and identifies the key changes from the prior year.
• Quality Service
Vision Statement Section
• Cultural Arts The Vision Statement section of the budget
• Employment/Prosperity provides the reader a view of the various services
provided by the City organized around the eight
• Civic Pride Council Vision Statements.
In the last several years, the City has moved to
Annually the City Council updates a set of shorter presenting performance results in the form of
term goals called Strategic Issues. The Strategic service levels and performance measures for each
Issues define specific goals of two general types. key activity. The service levels show what services
First are projects that may be completed in one to the different functions and programs in the
three years. The other general type provides for organization are providing. The performance
new on-going programs that may become a part of measures illustrate whether or not those levels of
1
service are being met. This occurs through the capital). On an annual basis, fiscal control is at the
creation of specific measures designed to show Department level in the General Fund and at the
what levels of service are being achieved. These fund level for other funds.
service levels and performance measures can be Also included in the Financial Section of the Budget
viewed in the FY 2000 Approved Budget
(unabridged version). is a summary of the Capital Improvement Projects
• Budget for FY 00. This includes the General
Strides continue to be made refine the performance Government Capital Projects and the Utility Capital
•
• measurement information in an effort to make it Projects.
more useful to the City Council, citizens, and City
staff for policy making, informational purposes, and The budget is submitted to the City of College
administrative decision making. Station City Council approximately 45 days prior to
the end of the fiscal year. Copies are placed with
•
• the City Secretary and in the College Station
Financial Section branch library for citizen review.
Following the Vision Statements is the Financial
Section of the budget. It provides a more
traditional "fund accounting"view of the City's Budgetary Management and Planning
budget. Readers are provided the fund summaries. In College Station
These summaries include prior year actual revenues The Budget Process begins early in the calendar
and expenditures, revised FY 99 budget revenues year with the Budget staff preparing salary and
and expenditures, FY 99 year end estimates, FY 00 benefit information for the upcoming budget year.
base budget, and the total FY 00 approved budget. The process continues through the Spring and early
• The financial section of the document is broken Summer as departments prepare their budget
into four fund types. These are General requests. This year the Forecast 2004 report
• Governmental Funds, Enterprise Funds, Special provided a framework for the budget preparation
Revenue Funds, and Internal Service Funds. effort. The report outlined projected growth of
College Station over the next 5 years and the
Budget Basis impact this growth is expected to have on the
The budgets for the Governmental Funds and ability to provide city services. Budget requests are
Special Revenue Funds are prepared on the analyzed and reviewed, and the City Manager's
modified accrual basis of accounting. Under this Proposed Budget is developed and presented to the
basis revenues are recognized when they become City Council. The City Council then reviews,
measurable and available to finance expenditures of revises, and adopts the budget.
the current period. Expenditures are recognized The FY 00 budget continues the strategy of not
when the related fund liability is incurred with the appropriating funds for anticipated vacant
exception of several items. positions. Overall this policy tracked actual
conditions well in recent years. All salary and
' The budgets for the Enterprise and Internal Service benefit amounts are budgeted approximately 3%
Funds are similarly prepared on the modified lower than actual salary costs, due to existing or
accrual basis where cash transactions are included anticipated vacancies that will occur in the year.
in the budget presentation in lieu of non cash
transactions such as depreciation. The focus is on The Budget staff evaluated current budgets prior to
the net change in working capital. developing targets for FY 00. Part of the analysis
• was to identify and reduce budget targets for all
The City organization is composed of various "one-time"types of expenditures (expenditures for
departments or general service areas. Several capital, special studies and other like items) included
departments are represented within more than one in current budgets. This analysis provided
fund, i.e., the Utilities Department encompasses the reductions totaling approximately $1.8 million from
Electric, Water, and Wastewater Funds. Each departmental targets. In addition, the City saved
department consists of one or more divisions and $56,465 in 1998 by providing employees with the
each division may have one or more activity(cost) opportunity to "flex" (pre tax income)for medical
center. Routine budget controls are exercised costs, medical insurance, and child care. In 1999
within activity centers at the category level this amount is estimated to be approximately
(groupings of accounting objects into the items $60,947. Employees save even more since the
personnel, supplies, maintenance, services, and City's savings is based on social security and
2
Medicare taxes while employees also save on power supply contract. The budget includes the
income taxes. Another reduction included in the best available information on the anticipated cost of
budget is the elimination of one vacant position in power in the Electric Fund. Once issues involving
the Office of Management and Budget. the new proposed joint water district are resolved, it
A detailed review of departmental submissions was may be possible to consider rate reductions in the
conducted to insure that requests were complete Water Fund.
and within the guidelines of the City Council and
the City Manager. Items deemed to be in excess of College Station: Yesterday, Today and
the target budget were submitted and reviewed as
Service Level Adjustments (SLA's). The SLA's Tomorrow
were reviewed by the City Manager, Finance The following sections highlight some of the key
Director, and Budget Manager. The City Manager factors used in the preparation of the FY 00
reviewed the SLA list with affected department approved budget. These include a summary of the
directors and finalized the list included in this key economic indicators affecting the City, a
approved budget. summary of the Forecast 2004 Report
SLA's are added to the budget based on several presented to the City Council at the May Council
basic criteria: a) mandates due to federal or state retreat, the City Council identified Strategic
statutes or regulations, contractual agreements, Issues, and a summary of the results of the 1999
local policies, and capital projects; b) items directly citizen survey.
addressing one or more of the City Council's
Strategic Issues; c) items needed to continue or Economic Indicators
enhance the ability of the City to fulfill one or more As the 21st century approaches, College Station
of the City Council's Vision Statements; d) other continues to grow. This growth has an impact on
items of general value to the City either as resources available to provide services to the
replacements or added efficiencies or improved community. Indicators of growth include •
services; e) items that maintain existing service population increases, building activity,
levels approved by the City Council in light of unemployment rate, ad valorem tax revenues, and
increasing demands for service due to growth. sales tax revenues.
Maintaining existing service levels due to increased
growth demands is the reason many of the service The population of College Station has grown
level increases are included in the FY 00 Budget. throughout the 1990's. At the 1990 Census, the
population of College Station was 52,456.
Estimates as of December 1998, bring the
Tax and Rate Changes population to 66,200. This is a 26% increase in
population over the past 9 years. Population is
The ad valorem (property)tax rate is approved to projected to grow by 2%-3%per year over the next
be $0.4293 per $100 valuation. This is the same 5 years to a range of 73,300 to 77,200 by 2004.
as the FY 99 tax rate. This approved tax rate will
meet the debt service obligations of the City and The following graph shows population growth in
provide operations and maintenance funding in the College Station over the last 10 years and •
General Fund. This rate is above the effective tax projections through the year 2004.
rate of $0.4117 per $100 valuation and anticipates
• continued implementation of the Wolf Pen Creek
Tax Increment Financing district enacted in 1988. College Station Population
•
Sales tax revenues have been estimated to account 80 0 �
for the projected loss of $12,500 in revenues due 600 �
9
to the state approved changes in the sales tax law. 50.0 Mif
x q
1 1
It is anticipated that over the next 5 years the sales g 300 g 11D, _
tax law changes will impact College Station up to 20 0 1`
$200,000 annually.
o.o
.Pi gN M sf' TNT .O W P O N SM d' NO
.Pi g .g-� P+ Is! P Pi P N N N N CN N
There are no planned general increases of utility
rates in the budget. These include the Electric, *1999-2004 Assumes 3%growth on the population.
Water, Wastewater, and Sanitation rates. On
January 1, 2000 the City will enter into a new
3
The pace of new development has continued to stores such as Best Buy help keep
grow over the last 3 years. Through the first 6 unemployment low.
months of 1999 development has also been The following graph shows the Texas
comparable to the same period in 1998. New Workforce Commission 12 month averages
construction permits are a key indicator of the from 1990 through 1998 for College Station.
health of an economy since construction tends to
be one of the first indicators in an economic College Station Employment
30,000 6.0%
• downturn. It also relates closely to increased
25,000 50%
• property values for ad valorem tax purposes. 20,000 4.096
For several years during the early 1990s, growth 15,000 ilk 3.09e
10,000 2.09b
was primarily due to retail development as College 5,000 ®EMPLOYMENT --.--UNFNPLOWENT 1.096
Station became a regional shopping center. Both o ® . ®., ® , ® .
= 0.096
residential and commercial development have been 1990 1991 1992 1993 1994 1995 1996 1997 1998
strong in recent years.
Other economic indicators continue to demonstrate 3 Ad Valorem Valuations Ad valorem tax values
a strong local economy. remained relatively level from the mid 1980's
until 1991. Beginning with 1991, total taxable
1. B lildingi?ermits and Development--The new assessment rose from approximately $1.10
property value added to the ad valorem tax billion to approximately $2.11 billion. The City
base in 1999 was approximately $102.2 has experienced a 91.7% increase since 1990
million. The City is on track to meet this level and a 9% increase in the last year. The
again in 2000. Through September 1999, increase in ad valorem value is directly related
319 residential permits were issued. For the to new construction in the City. Increasing
same period of 1998, 293 residential permits values reflect an overall strong local economy.
were issued. As taxable ad valorem value increases,
From January through September 1999, the particularly through growth, it provides
City permitted approximately $90.3 million of additional resources for both the General Fund
new property. The following chart shows and General Debt Service Fund of the City.
dramatic year to year changes have occurred in This increase provides resources needed to
permitted construction value in the 1990's. It meet increasing service demands associated
• also projects future new development of $80 with the City's growth. The following graph
million per year through 2004. shows the increase in Ad Valorem tax
valuations from 1990 to 1999.
Value of New Development
160'i I CITY OF COLLEGE STATION AD VALOREM TAX
•
140 I VALUATIONS
2 '80 ,Y. S W":./ 2000 i
X 60 1 ' '' -.iii 4 t 500
enil
20 ,40 d�y.�..,71 .C ;r ;A 4 .Fk `„u ;r. ,„zi ..�. ,sue ,
0 € M N N ah MILLIONS m ; 3y %'b t 1Y`I\
Sm9
RezdenI I ❑Commercial I '- #
1990 1991 1892 1993 1994 1995 1996 1997 1999 1999
2. Unemployment Rato Brazos County has 4. Sales T_ax_Revenues--The sales tax is the
maintained an unemployment rate of less than largest single revenue source for the City's
4% since 1990. It fell below 3.0%for 1996 General Fund, accounting for approximately
and remained there in 1997 and 1998. The 44% of General Fund revenues. This is one
rate is at 1.9%through August 1999. The reason why a fiscally conservative approach is
local economy has one of the lowest taken to estimating future sales tax revenues.
unemployment rates in the state and the nation Even so, annual growth in College Station's
and continues to add new jobs. New businesses portion of sales taxes continues to be strong
such as Universal Computer Systems, and retail and are projected in FY 99 to grow 5.3% over
the FY 98 actual sales tax revenues. In FY 00
4
revenues are projected to grow just under Economic and fiscal indicators demonstrate the
3.25% over the FY 99 year end estimate. local economy has shown a moderate and sustained
Continued growth in sales tax revenues can be growth rate. This results in both revenue growth
attributed to a strong economy, and the for the City and increased demand for services.
addition of several new retail businesses. Revenue growth appears equal to the costs of
Moderate, steady growth is expected to maintaining the current service levels throughout
continue in the near future. The recent the City. Staff continues to monitor various
changes in the sales tax law are expected to indicators of economic and fiscal health of the
reduce revenues in FY 00 by $12,500. Over community. Monitoring is also done in order to
the next 5 years the anticipated impact of the better respond to economic conditions that may
state sales tax law changes is to reduce the indicate a weakness in the local economy. Any
City's sales tax portion by $200,000 annually, such weakness could adversely affect the fiscal
based on Legislative Budget Board estimates. health of the City.
While much growth is occurring, fiscally
CITY OF COLLEGE STATION SALES TAX conservative estimates are made in anticipating
REVENUE
future revenues. This approach is important to
12.5-a - _ ensure any slow down in growth, or decline in
�, 10.0 � economic conditions does not adversely affect the
s; , — =, . financial position of the City.
5oi , C ,'— s
z s ■ m, Y,.. � ' Forecast 2004
o.o �*
o N M N k s °° o At the May Council Retreat, the Forecast 2004
E' E R ii E E E E EM Ea
report was presented to the City Council. This
report was designed to examine growth patterns
The chart above demonstrates the continuing expected in College Station over the next 5 years
rise in sales tax revenues experienced by the and project impacts on the ability of the City to
City of College Station. provide services. The Forecast 2004 report
5. TotaLutility revenues--Utility revenues continue provided an economic foundation for the budget
to increase year to year. The City has and is a planning tool for both staff and Council.
The forecast is used to indicate the actual and
experienced fairly consistent customer growth possible results of decisions made by the City
which has helped keep annual sales growing. Council over a number of years. This year's
As the chart below indicates, the number of forecast continued to show results of the decisions
customers has risen steadily over the past ten to add facilities through capital projects approved by
years. Changes in revenues have been affected voters and maintain current services.
by purchased power costs, rate changes and
weather conditions. Growth in customers and The Forecast 2004 Report conclusions include the
sales contributes to the City's ability to maintain following. Current and anticipated growth in the
stable rates and to provide needed resources for community has resulted in increased demands for
the City's General Fund. services provided by the City. These include
increased public safety needs, increased pressures
on the transportation systems in College Station,
CITY OF COLLEGE STATION UTILITY REVENUE AND CUSTOMERS increased demands for Parks and Recreation
30 (in boos) 60,000 Services, increased demands to keep up with the
g 25 -. REVENUE •I ''j _.50,000 development activity in Development Services, and
_.40,000�,
, i1 0 0 15 _ _.30,000 others. It will be possible to continue providing
u 10 if. . _I CUSTOMERS 20,000 o services under existing conditions with no tax or
5 y oo,000 Q rate increases. However, as growth occurs in the
S 2 2 SI 2 2 2 6- 2 next several years it will become more difficult to
find additional resources to meet the service
On January 1, 2000 the City will enter into a demand increases that result. It will be necessary to
examine and consider alternatives on how we
new power supply contract. The budget
includes the best available information on the deliver services as well as how some of these
anticipated cost of power in the Electric Fund. additional needs are funded in the future.
5
•
The forecast indicates it will be difficult over the will also serve as the foundation for continued
next several years to add enough ongoing revenues planning in the next 12 to 18 months.
• to keep up with the anticipated expenditure
demands of the growing community. Recent sales City Council Strategic Issues
tax law changes are expected to have a cumulative The City Council takes time each year to identify
effect of reducing sales tax revenues $200,000 issues that are important to the entire City. The
annually over the next 5 years. issues are then prioritized based on ranking by each
of the council members to provide a set of
The forecast shows that all operating funds of the "Strategic Issues" to be addressed during the
City are sound. There are no plans for significant upcoming budget year. The 24 Strategic Issues are
increases in fees, service charges or taxes in the an integral part of the budget process and provide
near future. The forecast indicated that a planned guidance in setting priorities in the approved
• Wastewater rate increase may again be postponed. budget.
Beginning next year the Lick Creek Treatment
Plant will be expanded at an estimated cost of 1999-2000 Council Strategic Issues
$7.75 million. The forecast indicates that the
increased debt service can be handled in the current Transportation/Mobility
rate structure. The Wastewater Fund forecast will • Traffic Management- North/South
be examined closely over the next several years to • Public Transportation
• determine what impact the new plant coming on • Street Markings Program
line will have on operating costs to the facility and
to the wastewater fund. Parks and Recreation
Within the limitations of the forecast, there is • Implementation of Wolf Pen Creek Master Plan
'•
indication the long-term outlook for the General • Senior Programs
Fund will not require tax rate or other general fee
increases in the next few years. The General Fund Health and Public Safety
will be able to absorb approximately $350,000 of • One Stop Social Services Facility
ongoing operating and maintenance costs as a • Drainage Maintenance (FEMA)
result of capital projects such as the new Library, • Fire Master Plan
Parks, and the Business Center. In 1995 these • Railroad Safety/Separation
additional costs were presented to the citizens as a
potential cause for an ad valorem tax rate increase Education/Information
of approximately 3.5 cents. The forecast takes into e Communications With Citizens
account the additional debt service requirements,
and operations and maintenance costs associated Quality Service
• • with the projects approved in the 1998 bond • Streamlining Development Process (Staffing
• authorization of $24.24 million. Issues)
The forecast provides an indication of what • Comparison of Compensation to Market
additional resources may be available in future years • New City Hall
for ongoing operations and maintenance costs. It • Centralized Customer Service
also indicates what resources are projected to be • Regional Water Authority
available for one time expenditures. Ongoing • Cooperative Efforts with TAMU and CSISD
resources include new revenue streams that are • Strategic Plan
anticipated to remain constant or grow. One time
resources, including excesses in fund balance and Employment/Prosperity
. revenues, are not anticipated to continue in the • Tourism Development(Marketing &
future. Several years ago, for example, a one time Attractions)
revenue was received after the settlement of GTE • Economic Development
franchise issues. This distinction is important to • Northgate Revitalization
avoid adding more ongoing expenditures than
revenue growth can support. Civic Pride
• Neighborhood Program and Policy
The forecast provides an opportunity to think • Gateway, Streetscape, and Beautification
strategically about the best ways to address growing • Comprehensive Plan Implementation
service demand issues in the next several years. It • Growth Management
6
1999 Citizen Survey Results The results of this annual survey are used as one
The Public Policy Research Institute (PPRI)was tool to garner feedback from citizens regarding
satisfaction with services. Areas that receive lower
hired to perform the annual citizen survey in 1999.
This is the third year this survey has been satisfaction rates are examined to determine what
conducted by PPRI. It was conducted as a random resources allocation changes may be needed.
sample telephone survey contacting 518 citizens.
The survey focused on satisfaction with service
delivery by different departments of the City, rather Policies Affecting All Funds
than desire for additional services.
A number of decisions included in this budget have
Respondents overwhelmingly held a favorable view a general effect on departmental costs across the
of City services. 94% of respondents said that various funds. The following are a result of Council
overall they are either satisfied or very satisfied with decisions:
services provided by the City. 1. Pay Plan_changes-- Over the past 3 years the
One area of the survey that demonstrates very City has worked to revamp the employee
favorable results for the City is the section compensation system. Earlier this summer, the
addressing how safe our citizens feel. The public City Council received a report on the status of
safety section of the survey indicates the vast the pay plan. Council direction was to continue
majority of residents feel safe in College Station. moving forward with the pay plan which is
made up of 3 key components. These
The survey also showed high satisfaction with Public components are 1) an annual market
Safety services, Parks and Recreation services, and adjustment, 2) skills based pay and competency
Utility services. based performance pay, and 3) gainsharing.
The one area that received on a relative basis lower The market adjustment is designed to help the
levels of satisfaction is street and transportation pay system keep up with changes in the
issues. The satisfaction with the overall condition of market. The FY 00 approved budget includes
City streets was 68% in the 1999 survey. Traffic a 4% market increase for all employees
and transportation concerns were also mentioned effective January 1, 2000. This market
most often when survey respondents were asked increase is based on results of the annual
what is the single greatest need for the City of market survey of jobs with other similar
College Station. communities and other local employers. Also
included in the approved budget are individual
These concerns are being addressed in the budget market adjustments to positions compensated
in a number of ways. First, an additional $100,000 significantly under the market survey results.
was approved to be allocated to street maintenance These approved changes will raise the positions
activities. This will allow additional repairs to most out of balance with the survey results.
roadways to be completed. There is also The approved adjustments should help to make
approximately $12.5 million in street and traffic the compensation program more competitive
capital projects approved for FY 00. This includes so the most qualified people can be hired and
several projects that will address some North/South retained to deliver services to the citizens of
access issues. These include the extension of College Station.
Longmire to Graham Road, and the extension of The skills based program is designed to provide
Dartmouth to Krenek Tap Road. Both of these compensation to non-exempt employees. It is
projects were approved to be funded using based on skills employees have earned that add
Certificates of Obligation. value to their jobs. Skills pay rewards personal
The budget also includes funds to add 2 new initiative and achievement by employees. It is
motorcycle Police Officers. These officers will be designed to encourage willingness to learn and
assigned to work traffic enforcement, which was grow with changing times. The competency
also identified as a concern in the survey. These based performance program is designed to
items are going to directly address the reward superior performance by exempt
transportation concerns identified over the Iast employees. Evaluation of exempt employees is
several years in the survey results, and in other linked to established organizational goals.
feedback provided by citizens. The final component of the compensation
system, a gainsharing program, was
7
implemented at the end of FY 97. Gainsharing In addition to state and federal regulations, the
is designed to encourage City employees to find City of College Station has developed its own
• ways to save money by providing services more energy, water conservation, solid waste
efficiently through innovation. At the end of recovery, and recycling programs. The City
the fiscal year, the total savings against the has attempted to focus its conservation
budget is determined. This information is then programs on increasing efficiency. Customers
analyzed and the amount eligible for benefit from the results as participants in the
gainsharing is identified. community owned utility systems.
In FY 98, $1,512,000 in savings was identified Regulations on wastewater treatment and solid
due to innovations, cost containment and other waste disposal have increased costs for those
means. Of this amount two thirds, or activities primarily due to increased capital
$1,008,000, was identified as additional requirements. Staff reviews operational
resources for future programs. The remaining changes and capital requirements of mandates.
one third, or $489,000, was distributed equally Where feasible, the City attempts to increase
to eligible City employees, in December 1998. efficiencies in order to reduce long term costs
Approximately $15,000 was returned to of mandated changes.
departments that were able to specify particular
savings in FY 98. Service Level Adjustments directly related to
• external mandates include state mandated one
This program is designed to encourage savings call system for the location of utility lines and
and innovations by City employees. The federal and state required public information
program will continue at the end of FY 99. materials regarding water. The total cost of
. Anticipated funds for the gainsharing program these mandates in the approved budget is
are accounted for in the budget. The City $15,999.
Council approves the gainsharing allocation
annually. Another type of mandate we have is funding
• the operations and maintenance expenses of
The total amount approved for pay plan approved capital projects. Several of the
increases in FY 00 is $1,356,433 for all funds. Service Level Adjustments approved in this
Funding was also approved for a consultant to budget are the direct result of required
review the City's pay plan and to conduct a operations and maintenance costs for City
salary survey to determine what additional capital projects. These include the landscaping
changes are needed to keep the pay plan maintenance for phase II of the Business
• competitive in the future. Any recommended Center, and maintenance contracts of several
• changes from this study will be brought back to computer software systems purchased in FY
• the City Council. This item also addresses 99.
Strategic Issue#7 Comparison of 3. Copier Replacement Policy-The City has
Compensation to Market. several replacement policies for items including
fleet, and technology items. In FY 00 it was
2. Mandates The City operates under mandates approved to extend the replacement policy to
the copy machines utilized by the City. This
from both the federal and state government.
Among those which have had a direct effect on will allow funds to be put aside for the
College Station are regulations regarding solid replacement of copiers as they become eligible
waste disposal and wastewater treatment. Both for replacement.
• types of regulations have created significant
increases in costs. In recent years, the Carter Positions in the Approved FY 00 Budget
Creek Wastewater Treatment Plant underwent
•
significant capital reconstruction to meet As a service organization, salaries and benefits are
increasingly stringent regulations for plant the largest category of expense for a city. College
effluent and sludge. Other mandates that affect Station is similar to other cities in that respect.
the cost of providing services relate to Human resources are also one of the primary assets
• additional access to City facilities for people of the City of College Station. When the cost of
• with disabilities. Such regulations increase the purchased power is excluded, personnel
cost of new construction.
8
expenditures account for approximately 58.7% of • One (1) greenways coordinator, one (1)
total City operating and maintenance expenditures. engineer, one (1) engineer technician, one (1)
Staff increases beginning in FY 93 resulted traffic technician, and one (1) equipment
primarily from increased economic activity and operator in the Public Works Department;
associated increasing needs for services by a • One (1) affordable housing coordinator in the
population that increased 26.2%from 52,456 to Economic and Community Development
66,200 since 1990. Department;
A total of 730.5 full time equivalent positions are in • One half(0.5) Parks Planner position (upgrade
the approved budget. 669 of these are full and a part time draftsperson to a full time parks
part-time benefited positions approved in the FY 00 planner), and one (1)emergency management
budget. This is a net increase of 26 positions from coordinator in the Parks and Recreation
the revised base budget. 27.5 positions were added Department;
through service level adjustments. 26.5 of these • One (1) microcomputer specialist in the Office
positions are in the General Fund, 1 in the of Technology and Information Services;
Sanitation Fund. 1 vacant position, in the Budget
Office, was eliminated and 0.5 position was • One (1) Municipal Court customer service
eliminated in the fire department by combining representative; and one half(0.5)bailiff
temp/seasonal money with a new part-time position to make the bailiff a full time benefited
benefited position. position;
The City of College Station also budgets for • One half(.5) secretary position in the City
temporary/seasonal positions. The Parks Secretary's Office; and
Department makes extensive use of these funds for
many of their seasonal programs. Other • One (1) container coordinator position in
departments also utilize these resources. The City Sanitation.
accounts for temporary/seasonal funds by
calculating the number of hours worked, and Personnel FTE Total
approximately the number of full-time equivalent
(FTE's) positions. This figure is rounded to the S00 704 5 730.5
656 680 678 683 691 -�
nearest half position. 700 587 592 613 \
There are 26.5 positions in the approved 50000— •
BVSWMA budget. These positions are not
400 •
included in the total position count for the City of 4
College Station. 300 �. s
The additional 27.5 positions approved are: 100— • _I
• Two (2) new motorcycle officer positions, one 91 92 93 94 95 96 97 98 99 00
half(0.5) new crossing guards, one(1) Fiscal Years
quartermaster, one (1) communications
operator, and one (1)alarm permit coordinator
in the Police Department; The preceding graph shows the change in the
number of positions over the last 10 years.
• Three (3) new firefighter positions for the
second year of a 3 year phased effort to staff a
3rd ambulance, one (1) code enforcement Capital Improvement Projects
officer, and one half(0.5) administrative/ In March 1995, the citizens approved a $22.5
support position in the Fire Department. The million general government bond authorization, and
0.5 administrative support position will be in November 1998 approved a $24.24 million
combined with temp/seasonal money to create general government bond authorization. The 1995
one (1) full time benefited position; bond authorization was scheduled to be completed
• One (1)graduate engineer position, one (1) over a 5 year period. We are concluding that
staff planner/inspector, one (1) land program and will be issuing the final bonds from
management coordinator, two (2) staff support that authorization next year. Information provided
positions, and one (1) planning intern in to citizens suggested the City would issue the debt
Development Services; so as to retain the existing debt service tax rate or
9
•
. its effective equivalent. The current plan is to issue City of College Station
the voter approved debt over five years. This will
. allow the City to construct the projects included in Net Budget Expenditure Comparison
' the bond authorization and meet the goal of FY 99 FY 00 Percent
maintaining the debt service ad valorem tax rate Fund Budget Budget Change
based on the debt requirement and the increase in General $26,723,693 $27,397,072 2.52%
taxable property values in College Station. Combined o
Utilities 51,219,351 57,461,426 12.19/0
Staff recommended that the City Council consider Sanitation 3,783,717 4,166,719 10.12%
starting the 1998 bond authorization program General
sooner than originally planned due to the positive Debt Srvc. 5,018,498 5,137,441 2.37%
financial condition of the City, and the ability to Hotel/Motel 1,759,820 2,320,927 31.88%
Parking Fund 104,005 68,774 (33.87%)
issue lower cost bonds. The City Council approved Parks Xtra Ed. 75,000 97,400 29.87%
the staff recommendation on starting the 1998 Comm. Dev. 4.430.781 4.345.704 (1.92%)
bond program early. In 1999 the first group of Subtotal O&M
bonds from that authorization were issued. It Expenditures $ 93,114,864 $100,995,463 8.46%
. wasadvantageous to issue the debt early due to
lower interest rates and allowed some of the Cap. Imp Proj.
' projects to get started earlier than anticipated. One Gen. Govt. $9,099,127 17,975,945 97.56%
• of the results of this change is higher than Utilities 9,292,764 13,149,405 41.50%
anticipated capital projects expenditures in FY 99 Drainage 1,525,000 5,001,392 227.96%
and approved for FY 00. Convention
Center 3,195,000 3,065,700 (4.05%)
Existing City Council policies allow the City to College Main
continue to utilize other types of debt instruments Prkg Garage 3,000,000 3,267,922 8.93%
for items such as computers and the College Wolf Pen TIP 464 450 672 925 44.89%
St• ation Business Park. Alternative debt instruments Subtotal Cap.
are planned for authorized uses and the debt service Expenditures $ 26,576,341 $43,133,289 62.30%
for those issues is included in the analysis of the
appropriate debt service funds. The City has the Total $ 119,691,205 $144,128,752 20.42%
capacity to continue to issue all authorized general
obligation debt without increasing the ad valorem
tax rate for debt service. Net Operating Budget Change
Utility projects are funded through the issuance of The previous table indicates that the City's
debt repaid through the rates of the various utilities approved net operating and maintenance
and/or through the use of operating revenues expenditures for FY 00 are anticipated to be
generated by the utilities. In FY 96, the Electric $100,995,463 which is an increase of 8.46% from
Utility began a practice of using revenues and the FY 99 budget. The Capital Budget was
current unobligated resources to pay for certain approved to be $43,133,289, which is 62.30%
capital projects. This practice will help reduce above the FY 99 capital budget. The total
future debt requirements and provide a more stable approved budget of $144.13 million is 20.42%
basis for future rate payers. This practice is also above the FY 99 budget.
being utilized in the Water Fund. In FY 00, over $4
million in electric operating revenues and working The Operations and Maintenance Funds increase is
capital were approved for use in capital projects. due primarily to increases in the Utility Funds. The
Over $3 million in water operating revenues and anticipated purchased power cost is up by 22%, or
working capital were approved for use in capital $4.4 million from the FY 99 budget. The capital
projects. This results in less debt being issued that project transfer from the Water Fund was approved
will have to be paid back over the next 20 years. It to increase by approximately $3.4 million. This is
has been possible to avoid this additional debt due being done to reduce the amount of debt required
to the working capital balances that have for water capital projects. It is possible to do this
accumulated in these funds. because of the excess working capital balance
available in the Water Fund. The General Fund net
A more detailed description of the capital projects is operating budget is projected to increase by 2.5%
included later in the Budget Overview and in the from the FY 99 net operating budget.
Capital Projects section of this document.
• 10
The overall increase in the approved net budget is Each fund will be discussed in detail in the Financial
higher due to increases in capital spending. This section of this budget. General Government capital
spending tends to have significant year to year projects increase by $8.8 million in part due to the
changes. Many of the capital projects included in new projects approved in the 1998 bond
the FY 00 budget are continued from FY 99. authorization.
There are several significant projects continuing or
approved to begin in FY 00. These include the Utility Capital Projects increase by $3.9 million.
Wolf Pen Creek Conference Center and the This is due to an increase in the water and
College Main Parking Garage. Also included are wastewater capital projects. Most of the increase is
several significant street projects including the needed to ensure that utility services can be
second phase of the Graham Road upgrade, the adequately provided to a growing community.
George Bush East Widening, the Longmire Drainage Capital Projects increase by $3.5 million.
extension and the Dartmouth extension. Other key It is anticipated that several drainage projects that
capital projects include the first phase of the have been delayed will move forward in FY 00.
expansion of the Lick Creek Waste Water Over the next several years there will be
Treatment Plant, and the construction of a new considerable capital project activity as these funds
water transmission line. Several drainage projects are spent and the various infrastructure in College
are also scheduled in FY 00 including additional Station is improved and expanded.
work on Bee Creek and Wolf Pen Creek.
11
Budget Overview
The discussion below focuses on the various City departments and functions provided by each
department. It is intended to discuss the approved changes and to identify the basic functions of
the various city departments. A number of departments have functions that cross both the
Visions Statements and among the various funds of the City. The overlaps between departments,
funds and Vision Statements will be noted for the reader. The Department totals represent the
• operating portion of the budget.
Police Department $7,597,794 The Department has also received a Safe and
The Police Department provides a number of Sober Grant for $55,737. The grant provides
services that help make the community safe. overtime funding for officers to specifically target
Among the services provided are 1) police patrol drunk driving, speeding, and seat belt use. This
with certified police officers who are equipped with increase in funding will ensure that the department
police vehicles and all necessary equipment, and has the resources it needs to enforce those laws and
assigned to specific areas of the city; 2) criminal regulations within the community.
investigation which investigates reported crimes;
3) animal control; 4) jail and communications Other approved increases include $3,471 for a
providing support for officers on the street and copier replacement program, $35,450 for public
short term detention facilities which reduces the safety assignment pay, and $53,652 for shift
processing time of arrests; and 5) a professional differential pay.
, standards division which serves a support and
training function for the Department. Fire Department $5,145,002
The Fire Department provides services important to
The Police Department's approved budget of the community, to our neighbors in Bryan through
$7,597,794 includes service level adjustments an automatic aid program, and to rural areas
totaling $423,457. Included are funds for two around College Station. The Fire Department
additional motorcycle officers and their associated operates out of four stations located throughout the
supplies and equipment totaling $148,084. A City. Station # 4, located at Easterwood Airport,
portion of this amount, $46,367, is expected to be opened in early 1999. The basic services of the
recouped through a matching grant. The two Fire Department are 1)fire response with three
motorcycle officer positions are also projected to front line pumper trucks and one front line ladder
bring in additional revenue through fines and permit truck with at least three trained firefighters per
fees. It is currently estimated that $60,000 in vehicle; 2) emergency medical response with three
revenues will be realized in FY 00 by the approval front line ambulances each staffed with two
of these 2 positions. Three additional positions paramedics; 3)fire prevention services, provided by
have also been approved, $24,633 for a firefighters and a fire prevention specialist, including
Quartermaster, $66,257 for a Permit Coordinator, commercial fire safety inspections and fire
and $28,284 for a communications officer. The prevention training at local schools and other
approved Permit Coordinator is also partially grant functions; 4) code enforcement activities performed
funded ($25,710) and expected to more than pay by the community enhancement action center; and
for itself by bringing in an estimated $75,000 in 5) hazardous material response by volunteers
alarm permitting fees. The approved among the firefighters using a specially equipped
communications operator is needed to help handle vehicle.
• the increasing number of calls received by the
Police Department. The approved Fire Department budget includes
$243,342 for eight service level adjustments.
Additionally, $7,889 was approved for crossing $17,925 was approved for a part-time benefited
guards at A&M Consolidated High School, administration support position. $35,130 was
Parkview Drive (Pebble Creek Elementary), and approved for assignment pay. $831 was approved
Graham Road (Cypress Meadow Intermediate for the new copier replacement policy. $7,500 is
school). Funding for the increased number of in the approved budget to replace seven sets of
crossing guards comes from fees that are charged firefighting protective clothing, and to provide
when drivers renew their drivers' licenses. additional funds for the repair of the protective
12
clothing inventory. A total of $59,740 was annual tree trimming contract for City right-of-ways
approved for a third code enforcement officer (ROWs).
position, of which $55,000 will annually be paid
through Community Development Block Grant The Fleet Services Fund has an SLA of $8,667 to
revenue. Three Emergency Medical Service (EMS) fund the annual equipment replacement charge for
related service level adjustments, totaling a new drive through wash area for vehicles, and an
$169,858, were approved. $117,033 was SLA of $5,000 for increased preventative
approved for three additional personnel associated maintenance costs associated with new vehicles
with the third ambulance purchased in FY 99. approved for addition to the fleet. The capital
$30,000 was approved for the creation of an EMS purchase of the replacement drive through wash
equipment replacement account in which high cost facility is budgeted in the Equipment Replacement
EMS equipment can be scheduled and funded for Fund.
replacement. $22,825 was budgeted to increase
paramedic certification pay from the current $150 Parks and Recreation Department
a month per paramedic to $200 a month. Expenditures. $5,076,681
The Parks and Recreation Department(PARD) is
Public Works $9,036,578 responsible for the park facilities and recreation
The Department of Public Works maintains streets, programs in College Station. Services provided
drainage ways, and the City's traffic control system. include athletic, recreation, and instruction
It is also responsible for refuse collection, programs for youth and adults. Also provided are
monitoring capital projects engineering and programs and special events at the Wolf Pen Creek
construction, as well as fleet and facilities Amphitheater and other park locations throughout
maintenance. the City, the operation of swimming pool facilities,
conference center, and recreation center. PARD is
The Public Works Department has $668,879 in also responsible for maintaining park facilities,
approved SLAs for FY 00. including ballfields, pool sites and the Municipal
Cemetery, through regular mowing and
The General Fund portion of the Public Works maintenance. PARD also ensures City property is
budget includes SLAs for: the implementation of maintained in an aesthetically pleasing manner
the greenways masterplan, $61,611; the copier through horticultural and landscaping efforts.
replacement policy, $1,121; additional funds for
street maintenance, $100,000; additional funds for The approved budget includes 19 Service Level
drainage maintenance activities, $50,000; an Adjustments totaling $310,273.
increase in engineering staff to implement the
capital program, $143,875; additional funds to Within the Administration Division, the Emergency
contract services to inspect development projects, Management activity has a service level adjustment
$32,470; and an additional traffic signal technician, of $49,365 for the addition of an Assistant
$32,293. Emergency Management Coordinator. The
Planning function has a $19,520 approved service
The SLA to help implement the capital program is level adjustment for the upgrade of a part-time
important given the size of this year's approved Draftsperson to full-time Parks Planner. Also
capital budget of $43.1 million. In order to ensure included is $1,809 for the copier replacement
these projects are constructed in an efficient and policy.
quality manner it is necessary to have the staff to •
manage the projects. This SLA will go towards Recreation Division service level adjustments include
achieving that goal. $60,000 to fund hosting of the Texas Amateur
Athletic Federation 2000 Games of Texas to be
In the Sanitation Fund there are five Service Level held in College Station and Bryan during the
Adjustments (SLAs)approved for FY 00 totaling summer of 2000. Also approved is $2,750 for the
$233,842. These SLAs consist of: 1) $159,800 purchase of a FM Public Information Radio to be
for the purchase of an additional roll-off vehicle, 2) used at athletic and special events and $8,000 to
$25,642 for the addition of a Container upgrade a van to be used for Teen Center, Senior,
Coordinator position, 3) $20,900 for a 1/2 ton and other recreational activities.
truck upgrade, 4) $7,500 for the purchase of 3
additional roll-off containers, and 5) $20,000 for an Special Facilities service level adjustments include
$32,701 for increasing lifeguard salaries, $7,750
13
for swimsuits and training of lifeguard staff, $2,329 increase customer service by increasing divisional
to increase Lincoln Center hours of operation, efficiencies.
$1,662 for the copier replacement policy, $2,500
for hosting the Texas Public Pool Council annual Economic and Community $767,468
conference, $4,000 to purchase an audible fire Development
alarm and strobe lights in the Conference Center, The Economic and Community Development
$8,000 for refinishing the hardwood floors of the Department is responsible for coordinating
Conference Center, $6,187 to increase part-time economic development activities in College Station.
and seasonal salaries and $6,000 to fund a These activities include marketing the Business
comprehensive study of the Conference Center Center in College Station as well as the rest of the
infrastructure. City for new business activity. The department
director serves as the staff liaison to the Economic
Parks Operations has two service level adjustments Development Corporation.
• in FY 00 which include $34,200 for the purchase
of 3 out-front mowers and $50,000 to continue the Four SLAs were approved for these two activities.
Parks and Recreation Department infrastructure In Economic Development, $18,000 was approved
replacement fund. These funds are used to replace for landscape maintenance at the business center,
•
various pieces of infrastructure in the Parks and $2,000 was approved for two employees to
Replacement inventory. receive certification in the Economic Development
Institute. In Community Development, $53,241
Forestry service level adjustments include $13,500 was approved to add an Affordable Housing
to upgrade a replacement vehicle to include a crew Coordinator. The costs for this position would be
cab and hydraulic dump bed. reimbursed from CDBG and HOME grants received
from the Department of Housing and Urban
• Development Services Development(HUD). $22,500 has also been
p $1,596,292 approved to purchase a van for use by the
The Development Services Department administers Community Development staff and eligible outside
new development in the City. The development agencies receiving Community Development funds.
process includes planning and building function as
well as development coordination activities. Also Office of Technology and
involved in the development process are other Information Services (OTIS) $4,653,354
areas including the Fire Department and Public This Department provides most of the technology
Utilities. services for the City, as well as utility billing and
There are four approved Service Level Adjustments metering and library services. Included under the
in Development Services. An SLA was authorized umbrella of the department are Management and
for $148,398 to assist the department in keeping Geographic Information activities; Print/Mail (a
pace with the current level of development review separate internal service fund); Communications
activity. This activity has been at a high level and Services (a separate internal service fund),
additional resources are needed to make sure the responsible for maintenance and operations of
development process does not take longer than radios and related equipment as well as land
necessary, and to ensure the quality of the communication links; Utility Billing (a separate
development that occurs in College Station. This internal service fund); and Library Services (which
• can be critical to reducing future maintenance costs is a contract operation with the City of Bryan).
• of developer built infrastructure that becomes the The approved FY 00 budget includes a number of
• city's responsibility to maintain. service level increases. In OTIS Administration,
Another SLA for the creation of a Land $831 was approved for the new copier
Management Coordinator position was also replacement policy.
authorized at $45,659. Also authorized was a SLA MIS has six approved SLAs totaling $151,852.
of $29,000 for additional support of neighborhood Three maintenance SLAs were approved: $26,794
planning activities. This package includes funding for maintenance of the software used with the
for an intern and supplies needed to continue the mobile data terminal infrastructure, $9,000 for
program. Additionally, as part of the Copier maintenance of the planning and code enforcement
• Replacement Policy, a SLA of $1,119 was software and $25,850 for maintenance of the HTE
approved. These Service Level Adjustments should
14
customer information system. Other SLAs include For FY 00 the following service levels adjustments
$34,000 for the acquisition of credit card payment were authorized: $24,041 for the addition of a full-
equipment, $39,708 for a micro computer time Customer Service Representative; $29,247 to
specialist position, and $16,000 on a subscription change a part-time Bailiff to full-time; $5,000 for a
plan for the AS400 system. consultant to assist in the bid process for the City
Insurance Program; and $1,810 for the copier
GIS has two approved SLAs totaling $69,900. A replacement policy. These adjustments should
SLA of $60,000 was approved to fund a contract promote increased customer service abilities and
with Arclnfo/ArcView to develop GIS applications. Court processing efficiencies.
The other approved SLA is $9,900 for the internal
training of employees in ArcView software. General Government $1,772,791
Several administrative activities are included in the
In the Communications Division, one SLA was General Government Department. These include
approved for FY 00. $5,340 was approved to fund the Mayor/Council activity, the City Secretary's
participation on the FCC's National Coordination Office, the City Manager's Office, Legal, Human
committee. Resources, and Public Relations and Marketing.
There is one approved Print/Mail SLA for the new Five Service Level Adjustments were approved in
copier replacement policy at a cost of $2,436. The FY 00 for the General Government Department.
capital purchase of the copiers will be budgeted in In the City Manager's Office, $14,893 was
the Equipment Replacement Fund. approved to up-grade the current Volunteer
Coordinator into a regular, part-time position. A
There are two approved SLAB for FY 00 in the second SLA of $50,000 for Human Resources
Utility Billing Fund. They include $5,600 for would hire an outside consultant to review the
increased postage, printing, and copier cost; and City's market survey and provide testing validation
$3,612 to upgrade an existing for testing that is an integral part of the pay system.
Temporary/Seasonal position to part-time with City Council also approved a SLA for $13,955 to
benefits. convert a temp/seasonal position in the City
Secretary's Office into a full time records
Library services are provided in College Station technician. Finally, two SLAB of $831 each would
through an agreement with the City of Bryan go toward the new copier replacement policy for
Library System, allowing a branch of that library to Human Resources and the City Secretary's Office.
operate in College Station. Moving into its newly
constructed building in March of 1998, the College Public Utilities Department $35,282,261
Station branch continues to experience increases in Public Utilities is the largest department in the City
circulation and visitors in 1999. The FY 00 both in personnel employed and total Operations&
approved budget includes two service level Maintenance expenditures. It is comprised of three
adjustments; $15,767 to increase library staff salary services: Electric, Water, and Waste Water. Each is
and $37,644 for the addition of a librarian. The accounted for in a separate fund and operated as
increase in staff salary coincides with a salary an enterprise with fees covering the cost of services
increase approved by the City of Bryan City provided. Each service has its own unique
Council to maintain the current level of service characteristics and challenges.
provided at the College Station branch.
Electric Onetation��r Maintenance(O&M
Fiscal Services $1,998,531 The Electric Division is responsible for providing
The Fiscal Services department provides Fiscal cost efficient and reliable electric service to the
Administration, Accounting, Purchasing, Risk citizens, businesses, and institutions in College
Management, and Budget services to the rest of the Station. Electric service is critical to the ability to
City organization. The department works to ensure encourage new employment and prosperity in the
that purchases are made and recorded properly City.
following all statutory and local requirements; and
to ensure the City's exposure to physical and On January 1, 2000 the City will enter into a
financial losses are minimized. It also oversees the new power supply contract. The approved
operations of the Municipal Court which collects budget includes the best available information on
the fines and fees for the City. the anticipated cost of power in the Electric Fund.
15
•
The new power supply contract was approved by Included in the FY 00 approved budget are
the City Council in September of 1999. service level adjustments totaling $208,617. The
The approved FY 00 Electric Division budget largest SLA is $105,500 for the purchase of a
includes service level adjustments totaling liquid sludge truck. Another SLA for $60,000
was included for the factory reconditioning of a
$259,765. The largest SLA, $135,000, is for centrifuge used at the Carter's Creek wastewater
an asset management and strategic plan study. treatment plant.
Another SLA is for the outsourcing of the
creation of a GIS database of existing easements One SLA was approved for an existing program
costing $60,000.
with rising costs: $2,233 for additional funding of
A SLA was approved for an existing program the state mandated one call system for the locate
with rising costs, $2,233 for additional funding of of utility lines. Another SLA for $684 was
the state mandated one call system. A SLA for approved for the new copier replacement policy.
$2,172 was also approved for the new copier Other SLAB include $10,500 for the replacement
replacement policy. of the uninterruptable power supply unit,
Three SLAs were approved for upgrades to $12,000 for professional services for predictive
maintenance service, $17,700 for the
vehicles scheduled to be replaced: $10,000 for replacement of the network server at the Carter's
an aerial man lift, $5,000 to upgrade a standard Creek wastewater treatment plant, and $60,000
truck to an extended cab truck, and $2,500 for a for the replacement of the network server at the
• cargo safety screen for a van. Other SLAB Carter's Creek wastewater treatment plant.
include $12,000 for the replacement of manual
• tools with battery and gas powered tools, and
$30,860 for substation maintenance. $471 was Brazos Valley Solid Waste
.• also added for the city-wide language pay SLA. Management Agency $3,495,657
The Brazos Valley Solid Waste Management
Water O&M Agency(BVSWMA) is a cooperative arrangement
Water service is provided as an enterprise where between the Cities of College Station and Bryan to
customers are charged on a unit basis for their provide solid waste disposal service. The agency is
consumption and recovering the full cost of responsible for running the landfill, developing and
•
• service for water production, transmission, and implementing alternative disposal programs for
distribution. Over the past several years the City waste that cannot be placed into the current landfill
has been working with the City of Bryan and site, and providing for long-term disposal for the
Texas A&M University to form a regional water two cities and other customers of the agency. The
corporation. If created, it is anticipated this entity BVSWMA is not included in the overall City budget
• will allow water costs to level off, and potentially summary.
allow for a water rate reduction in the future.
Approved expenditures for Landfill Operations are
The approved FY 00 budget includes four SLAs $2,206,276 which reflects an 9.4%decrease from
• • • totaling $81,533. The largest SLA for $60,000 the FY 99 revised budget. $950,277 of this
was included for the replacement of water and amount is in Service Level Adjustments. These
wastewater infrastructure software. SLAB consist of the following amounts:
One SLA was approved for an existing program • $441,762 for construction of Fill Sector 14
with rising costs: $2,233 for additional funding of ° $251,115 for construction of the final cover
the state mandated one call system for the locate for the Western and Northern slope
of utility lines. Another SLA costing $10,000 ° $30,000 for a special Waste Approval Program
was included for a concrete meter vault to be ° $28,000 on a cab and chassis with trailer for a
• located at the Sandy Point pump station. fuel/tube system
Another mandated SLA is $9,300 for federal and ° $29,000 for an entrance lane for weigh
state required public information materials. vehicles
• $8,000 for the purchase of two way radios
Waste Water O&M • $25,000 for the paving of landfill haul roads
Waste Water services are provided as an ° $45,600 for a right-of-way
enterprise function with service related fees tractor/mower/sweeper
paying for the cost of service. • $5,000 for a pole barn for tractors and
implements
16
• $86,800 for a waste reduction program Resources in this fund will allow the City to meet its
obligations to those and future prospects within the
The Administration budget is $1,289,381 which limits of the funds available. There is $888,245
represents a 7.9% increase in expenditures from approved in this fund. $120,000 is for the
the FY 99 revised budget. There is $847,085 in Universal Computer Systems cash assistance.
SLAs for various projects including: $50,000 was approved for the Economic
Development Matching Fund, $12,500 was
• $540,000 for landfill site selection permitting approved for the EDC/SCIC membership, and
• $140,843 for household hazardous waste $705,745 will be available for other economic
collection and public education development prospects and activities.
• $8,000 for a litter education program
• $150,000 for repair and resurfacing of Rock Hotel/Motel Tax Fund
Prairie Road The City receives a tax of 7% of room rental rates
• $8,242 for a master composter training from persons staying in hotels or motels within the
program. City. The City's use of the taxes received is limited
by state statutes to support of tourism and has a
number of allowable uses specified in the law. The
Other Funds and Capital Projects Funds tax is used by the City to support the Convention
The City uses a number of other funds to account and Visitors Bureau, to pay for operations of the
for various types of activities and programs that do City's conference center, support activities in the
not strictly fall under one of the operating Wolf Pen Creek Amphitheater, support the Arts
departments. These funds and the capital project Council of Brazos Valley, support of certain parks
budgets approved for FY 00 are described below. activities, and support for the George Bush
Presidential Library. The total anticipated revenues
General Debt Service Fund are $2.068 million and anticipated expenditures are
The General Debt Service Fund is used to account $2.321 million.
for ad valorem taxes collected to pay for authorized
general government debt. The debt service portion The approved FY 00 Hotel/Motel Fund budget
of the ad valorem tax rate was approved to includes $50,000 for the continuation of funding to
decrease from the current rate of $0.2675 cents the George Bush Library. This is the 5th year of a
per $100 valuation to $0.2662. That rate will 5 year commitment to provide $250,000 in
produce approximately $5,587,875 in ad valorem support to the Bush Library.
tax revenue. By state law this tax rate is what is
necessary to pay debt service on existing debt The Arts Council budget for FY 00 is $235,400.
requirements for FY 00. The approved tax rate is This includes $209,000 for the ongoing
projected to be sufficient to allow the City to issue operational costs. The supplemental request that
all currently authorized debt over the next five was authorized is $26,400 to fund a millennium
years. celebration of culture and art in a Northgate festival
as well as an increase in the ongoing Art in Public
Projected revenues for the fund are $6,424,886 Places program. The Arts Council also has
and projected expenditures are $5,624,911. The budgeted funds for the purchase of a •
ending fund balance is projected to be sufficient to commemorative Millennium Sculpture that is
meet Council policies. included in their budget request.
The Convention &Visitors Bureau authorized
Economic Development Fund budget includes an increase in funding of $45,000
The City created an Economic Development Fund or 7.0%for a total authorized budget of $665,000.
to account for resources and expenditures directed These additional funds have been requested to fund
at providing incentives for businesses and industries repairs to the Convention and Visitors Bureau
to locate in the College Station/Bryan area. All Building, including air conditioning replacement, as
resources set aside for these purposes will be well as fund expanded advertising, tourism
transferred into this fund and will remain in the fund promotion, and convention sales activities. Also
until expended for the intended purpose. The City authorized was $40,000 for a Festivals and Events •
has a number of potential and real prospects Program that will likely be placed in the Convention
indicating a desire to locate in the Business Center. and Visitors Bureau. The total authorized
17
•
Convention &Visitors Bureau budget is $665,000, Parking Enterprise Fund
and $40,000 for the Festivals and Events Program. The Parking Enterprise Fund was created to
account for revenues and expenditures resulting
The base budget for the Brazos Valley Sports from the operation of the City's parking facilities.
• Foundation is $122,000. The Foundation In FY 00 revenues will come from the Patricia
requested an increase of $48,000 or 39.3%. The Street parking lot. The fund will also account for
total authorized increase is $3,660, or 3%, to be capital expenditures associated with a new parking
used to allow the Sports Foundation to continue garage in Northgate.
operations at existing service levels. The Brazos
• Valley Sports Foundation was created to put a focus Revenues from the Patricia Street parking lot fees
on marketing sporting events in the Bryan/College are estimated to be $100,000 and parking fines are
Station area. The original proposal was to have a projected to be $70,000. This estimate is based on
decrease in funding from the entities such as the projected customer demand for parking at the
City of College Station and an increase in private facility multiplied by the hourly charges per parking
donations. To date the private donations to the space. Interest from investments are expected to
Sports Foundation have not been as high as be approximately $3,760.
originally projected. At issue is what level of
support the City of College Station wants to Expenditures related to the Patricia Street parking
provide the Brazos Valley Sports Foundation. The lot are budgeted at $68,774. Included in the
approved level of funding provides an interim expenditures section was an approved service level
• approach that will provide an opportunity to adjustment of $481 related to pay plan market
determine what level of service should be provided adjustments for FY 00.
by the Sports Foundation.
Equipment Replacement Fund
Community Development Fund The City has a fund that serves to accumulate
The Community Development Fund is used to resources for the replacement of vehicles and large
account for the grants received by the City such as motorized equipment, the telephone and radio
• the Community Development Block Grant, and systems, and is now used to provide replacement
HOME grants related to providing assistance to low assets for the existing major technological
and moderate income persons and families. The infrastructure, and beginning in FY 00 the
approved revenues for FY 00 are $4.1 million and replacement of copiers. A total of $2.01 million
expenditures are planned for housing assistance, was appropriated in this fund in FY 00. This
rental rehabilitation, homebuyers assistance, includes $1.5 million for vehicle replacements
affordable housing and similar uses. The approved scheduled for FY 00. Other equipment approved
CD budget is $4.3 million. to be purchased includes a number of new vehicles
and equipment, several copiers scheduled for
Parks Xtra Education Fund replacement, and approved expansions and
The Parks Xtra Education Fund was established in enhancements to the Mobile Data Terminal system.
FY 96 and is a joint effort between the City of
College Station and the College Station Internal Services Fund
Independent School District to provide community Over the past several years the City has established
based education programs. 3 internal service funds for Fleet Services,
• Print/Mail and Communications. Each of these
Registration fees provide the primary funding for funds receives revenues from the departments to
the Parks Extra Education Fund. whom they provide services. Fleet Services is
responsible for maintaining the rolling stock of the
Approved program funding for FY 00 is $94,400. City of College Station. Print/Mail provides
•• • These funds include $75,000 to cover the costs of printing and mail services to the departments. The
instructors, supplies, equipment and various other print services are provided based on the cost of
program related costs. The remaining $22,400 is providing the services. Departments have the
to be allocated for the payment of half the salary option of either using the City print shop or taking
and benefits associated with the position the work to an outside print shop. The
responsible for administering the program. Communications Fund provides all of the phone
• and radio maintenance in the City system.
18
Total revenues projected for FY 00 are $1.972 operating departments for employee health
million. Expenditures were approved to be $1.977 insurance. Employees who choose to cover family
million in FY 00. members pay an additional $200 per month for full
spouse and child dependent coverage. A reduced
Approved SLAs for FY 00 include $8,667 for fee is applied for spouse only or child only •
replacement charges for a vehicle wash facility coverage.
within Fleet Services, $5,000 for additional
preventive maintenance expenses required for the Property casualty charges to departments are based
SLA requested vehicles, $2,436 for copier on a number of factors including number and types
replacement policy within Print/Mail, and $5,340 of equipment used by the department, space
for Communication's participation in the FCC's occupied in a City facility, number of employees, •
National Coordination Committee. budget, and other relevant criteria. Workers'
compensation is based upon a standard set of
Thoroughfare Rehabilitation Fund workers compensation rates provided by our plan
This fund was established to account for major administrator and adjusted by an experience
thoroughfare projects. In 1996, the City Council modifier. Unemployment insurance rates are based
approved the use of this fund and established on standard rates charged departments against
funding. In the past, revenues in this fund were salary paid and modified to meet the needs of the
provided by an annual transfer of$200,000 from program on an annual basis.
the General Fund. The Council decided to
discontinue this policy in FY 00. There are bond The revenues of the fund were approved to be
funds available to pay for major thoroughfare $2.96 million for FY 00. Expenditures are
rehabilitation. Approximately $1,050,000 has estimated to be $3.19 million. The estimated
been transferred since the funds' inception in 1996. ending fund balance is projected to be $845,257
It is anticipated that $50,000 will be available for and should be sufficient to protect the City against
thoroughfare rehabilitation projects in FY 00. potential losses up to the loss limits in its various
stop loss and catastrophic loss policies.
Self Insurance Fund Like the Equipment Replacement/Fleet
The City combines four separate types of insurance Maintenance Fund, this fund has been a success for
into one fund. This combination allows the City to the City of College Station over the past several
cross utilize resources to better manage costs and to years. It must be noted however that health
reduce the opportunity for major swings in rates for insurance claim costs have increased in recent
one type of insurance in order to meet potential years. Health care costs are projected to be lower
liability problems. in FY 99 than budgeted. Steps continue to be
taken to make plan modifications in order to
The benefit received is that the combined funds control growing claim costs in the Employee Health
provide a working capital balance that is sufficient Insurance program.
to meet most potential liabilities without large Capital Projects Funds
annual impacts on premiums charged to the various The City has a number of capital project funds.
departments. The City is self insured for all of its General obligation bonds form the basic resource
primary health care, worker's compensation, for general government projects such as streets,
unemployment, and property casualty needs. The parks, traffic
City carries only stop loss and catastrophic loss , public facilities, drainage and other
insurance as a hedge against potential major losses, such needs. However, the City has several other
resources that may be used to supplement those
The City establishes charges that are levied to each resources, and help to hold down the ad valorem
of the operating departments to pay for program tax necessary to pay for general obligation bonds.
administration, cover the stop loss, reinsurance In addition to the general government projects the
policies, and pay claims. The charges are City has bond funds for each of the utilities
computed annually to assure that charges are in line operated by the City. Operating funds from both
with current costs and that each functioning unit is the Electric and Water Funds will be used to fund
charged appropriately. Revenues of the Self over $7 million in capital projects.
Insurance Fund come from charges to the various
19
Other resources to fund capital projects include the Street West to George Bush Drive; and $637,000
Wolf Pen Creek Tax Increment Financing District, for Rock Prairie Road realignment.
the Drainage Utility, and Parkland Dedication
Funds. Each will provide resources that will be used Also included is $455,000 for the Longmire
to complete a number of projects over the next 5 extension, and $635,000 for the Dartmouth
years. The parking garage is planned as an extension. Both of these extensions will improve
enterprise fund activity with fees covering debt North/South access in College Station. The
• service and operating costs. The Convention Longmire extension will take Longmire from the
Center will utilize TIF funds and Hotel/Motel funds end of the new Kroger development to Graham
to cover the debt service requirement. Road. The Dartmouth extension will go from the
end of the new multi family development to Krenek
General Capital Projects .Tap Road. This will improve access to Central Park
The following is a brief summary of some of the key and to the City's new Utility Customer Service
general government projects scheduled for FY 00. Center and helps address some of the traffic issues
that have been highlighted in the citizen survey and
In FY 99, $6.23 million in General Obligation in other feedback received from citizens of College
bonds were issued, and $850,000 in Certificates of Station.
• Obligation were issued. In FY 00 $9.25 million in
G.O. bonds are scheduled to be issued. These $377,000 was approved for the second year
resources will be used to fund a portion of the allocation of Victoria oversized participation from
General Government Capital projects. The General Graham Road to Barron Road, while $149,000
Obligation bonds issued are from the 1995 and was approved for general oversized participation as
1998 bond authorizations approved by the voters. it is requested by developers. Oversize street
participation is used when the City requires the
In FY 98. $2,000,000 was set aside for debt construction of a street larger than needed to serve
avoidance. These funds were approved to be used the area a developer plans to develop. The
for various projects in FY 99. $932,000 is developer pays for the cost of the streets used to
available for projects to be funded out of debt serve the subdivision while the City pays the
• avoidance funds transferred from the General Fund. additional cost of the street used by a larger area or
$150,000 was approved for the Texas Avenue the City as a whole.
Right of Way acquisition project, and $260,000
approved for the State Highway 40 ROW Another approved street project for FY 00 is
acquisition project. These projects are managed by $316,000 for Barron Road right-of-way acquisition.
the Texas Department of Transportation. The City
pays 10%of right of way costs, and also pays for Parks Capital Projects
any enhancements such as the application of In FY 00 several significant capital projects were
streetscape standards desired in the project. approved. Included in the list are: $443,000 for
the completion of the West District Maintenance
Street Rehabilitation Projects Shop project; $832,000 for the continuation of the
In FY 00, several significant rehabilitation projects Regional Athletic Park development project;
was approved. These include: $1,300,000 for $701,000 for renovation of Adamson Pool;
phase II of Graham Road upgrade; $460,000 for $164,000 for the development of Edelweiss Park
Cherry Street improvements; $450,000 for North (in combination with Parkland Dedication funding),
Forest Parkway rehabilitation; and $1,089,000 for and $162,000 for a roller hockey rink.
• projects to be determined later based on street
conditions. Also approved is $309,000 for the Parkland Deslication_Capital Projects
• re• habilitation of Tarrow Street South from In FY 00, several significant capital projects were
University Drive to Lincoln Street. approved, including $125,000 for Willow Branch
tennis courts and $33,300 for the development of
Street Extension Projects Edelweiss Park(in combination with Parks Projects
In FY 00, several significant capital projects were funding).
approved. These projects include: $1,390,000 for
• George Bush East to widen to four lanes with a General Government And Capital F uipment
center median from Texas Avenue to Dominik Capital Projects
Drive; $1,128,000 for phase I of Jones Butler General government and capital equipment projects
extension, a north/south corridor from Luther are planned assets that have a value to more than
20
one specific area of City operations. Two main project and the 24 City Hall Project. The Water
divisions within this category are public facilities and Fund budget includes $60,000 for the replacement
technology projects. In FY 00, significant approved of the Water/Wastewater Infrastructure software.
projects include: $810,000 for the completion of This will improve the ability of Water and
the renovation and expansion of Fire Station # 2; Wastewater personnel to track, maintain, and •
$200,000 for the next phase of the fiber optic loop improve the water and wastewater systems.
project; $400,000 for the completion of the
decompression of City Hall project; and $191,348 General Capital Project Summary
(raised from private donations) for completion of Streets TxDOT 1,500,480
the purchase of Library books, equipment, and Streets Rehabilitation 4,002,860
furniture. Streets Extension 5,397,180
Each year the City prepares a technology plan that Traffic Projects 1,125,110
projects what significant technology projects are Sidewalks and Trails 368,370
proposed for the next 5 years. The following are Parks Capital Projects 3,552,704
some of the key projects on that plan. General Government and Capital
Equipment 1,779,241
Approved technology projects in FY 00 include Business Park 250,000
$23,033 for a Human Resources module. This
module is designed to improve the tracking of Total 17,975,945
employee personnel and benefit information. It will
integrate with the existing Payroll/Personnel and
Applicant Tracking modules. R,is;,,ass Park_Capital Projects
$250,000 was approved for phase III of the
$25,060 was approved for AFIX fingerprinting College Station Business Park. Completion of
software. This software will allow the Police phase HI will open a 27 acre tract along the
Department to quickly compare latent and rolled Technology Drive cul de sac.
fingerprints. This system will enable suspect finger
prints to be compared to an entire database of Wolf Pen Creek Capital Projects
people arrested by the College Station Police In FY 00, $3,065,700 was approved to continue
Department. Access will also be available to the the Wolf Pen Creek Convention Center project.
database of finger prints at the Brazos County jail. This project is the construction of a conference
center facility in the Wolf Pen Creek area in
$50,000 is included for the first year funding of the conjunction with the development of a full service
replacement public safety system projected to cost hotel. The project is scheduled for completion in
$1,250,000. The Public Safety System is used to FY 01. The amount budgeted is what is anticipated
collect, and maintain public safety information so to be spent in FY 00 on this project. •
that it can be quickly retrieved and analyzed. This
system will be utilized by both the Police and Fire Parking Garage-Capital Projects
Departments and will replace the current Public In FY 00, $3,267,922 was approved to continue
Safety System. the College Main Parking Garage project. This
project is the construction of a multi story parking
$50,000 for the initial year of the records storage garage that will be used to help address parking
project estimated to cost $326,000 was also needs in Northgate. Council and staff are also
approved in the FY 00 budget. The records considering a proposal to lease parking spaces for a
storage project is designed to find ways to store new dorm project proposed to be built in
many of the records in the City electronically. This Northgate. The project is scheduled for completion
should result in a reduced need to keep paper in FY 01.
copies of many records.
Special Revenue Capital Projects
Other technology projects are included in the GIS .
budget to continue the Geographic Information Convention Center $3,065,700
Services provided. The Equipment Replacement College Main Parking Garage 3,267,922
Fund has several technology related projects
budgeted including expansion and enhancement of Total $6,333,622
the Police Department Mobile Data Terminal
21
Utility Capital Projects Creek trunk and treatment plant, has a FY 00
The following is a brief summary of some of the approved budget of $4,150,000. This project is
utility capital projects scheduled for FY 00. These scheduled to be completed in FY 01 at a cost of
capital projects are funded either through existing $8,750,000. Additionally, $450,000 was
revenues from these funds, through the issuance of approved to fund continued work on odor control
Utility Revenue Bonds, or through drainage utility at the Carter's Creek wastewater treatment plant.
funds.
. Collection projects approved for FY 00 include
Electric Capital Projects $1,300,000 for phase I of the northeast truck
In FY 00, all approved electric capital projects will expansion, $1,115,000 for phase I of Northgate
be funded from current revenues, without any sewer line rehabilitation, $466,000 for phase III of
• electric revenue bonds needing to be issued. Eastgate sewer line residential rehabilitation,
Significant approved electric capital projects include $417,000 for phases II & III of Graham Road
$875,000 for routine service and system impact fee line, $500,000 for Westside sewer
extensions due to new development in the service, and $300,000 for sewer improvements
community, $700,000 for community required to facilitate the next phase of the Texas
enhancement, $215,00 for residential and Avenue widening project.
thoroughfare street lighting, $1,597,400 for switch
station substation conversion, and $100,000 for In FY 00, $9,650,000 in utility revenue bonds was
underground capacity improvement. Funds in the approved for issuance.
amount of $100,000 were approved for electric
service extension to the Business Center. Utility Capital Project Summary
$200,000 was approved for transmission metering,
while $400,000 was approved to continue the fiber Electric Projects $4,379,900
optic loop project. Water Projects 7,118,805
Wastewater Projects 9.388.700
Water Capital Projects Total $20,887,405
• In FY 00, the approved CIP budget includes regular
maintenance and replacement of the City's water Drainage Utility CIP
•
distribution system. The largest CIP project is The Drainage Utility was approved by the City
•
$3,251,855 for the first portion of construction of Council in 1996. A total of $5,001,392 was
a parallel water transmission line. $614,350 was approved to be budgeted for drainage capital
approved for the initial development of well # 6 and projects in FY 00. Resources will come from the
• line. These projects need to be done to ensure Drainage Utility and $785,000 from anticipated
College Station has an adequate and reliable water bond proceeds. In FY 00, significant projects
system. As the City grows, demands for water include $1,700,000 for the Bee Creek(combined)
service increase and these projects will help the City project, $1,285,000 for greenways projects,
ensure the demand can be met. The debt service $800,000 for Wolf Pen Creek channel
•
for these projects, along with other projects, is improvements from tributary A to Tributary B, and
proposed to be shared by the regional water agency $395,000 for Wolf Pen Creek channel
once it is established. $1,252,000 was approved improvements from Texas Avenue to Tributary B.
for water line rehabilitation projects: $574,000 for
phase III of the Eastgate Rehabilitation Program,
$300,000 for phase I of the Northgate Conclusion
Rehabilitation project, and $378,000 for the The previous discussion was intended to provide the
rehabilitation of the Greens Prairie storage tank. reader with an overview of the approved FY 00
budget and the key changes from the FY 99
In FY 00, $7,300,000 in utility revenue bonds are budget. The following sections of the budget
scheduled to be issued, while $3,378,000 of water provide a more detailed discussion of the approved
operating funds will be used for capital projects. budget both by Council Vision Statement and by
•
Waste Water Capital Projects Fund.
The Wastewater CIP approved budget for FY 00
includes funds for collection and treatment projects.
The largest project, the expansion of the Lick
• 22
CITY OF
COLLEGE STATION
CITIZENS OF
COLLEGE STATION
MAYOR AND
COUNCIL
I Cnv
ATTORNEY IH) SECRETARY
U
I MJUDGESNICIPAL �I APPOINTED I
ARDS
I CITY MANAGER
MANAGER I
ASSISTANT CITY
MANAGER
IIIII
I PUBLIC RELATIONS
(J ANDMARKETINGW
I I I I I I I I I I
FIRE I I Ph 1,-E I ECONOMIC AND
DCOMMUNITY
EVELOPMENT ( FISCAL I
SERVICES PARKS RECREATION DEVELOPMENT I PUBLIC WORKS I (PUBLIC UTILITIES I 1 TECH
NNOLOGS INFORMATION AND RESOURCES
—1 ADMINISTRATION g ADMINISTRATION —� DE ELOP T ® —I ACCOUNTINGRECREATION —I INSPECTION BUILDING I I STREETS —I ELECTRIC g INFORMATIT
ON �A
—I OPERATIONS —) PATROL DCOMMaTITY
EVELENT —I PURCHASING —I FACILITIES —SPECIAL I PLANNING I —I DRAINAGE HI WATER — GEOGRAPHIC
INFORMATION
ANDSER
S
K
FIRE
ECOMMU MINTN/Y 1 1
— INVESTIGA ONS _� MANA SGEMENT OPERA ONS —I ENGINEERING FLEETFLEET, WASTEWATER ® I COMMUNICATION
—I � I MUC�� I —� FOQPSTRY -1 CONSERVATION —I TRAFFIC 1 —I PRINT/MAIL
1
W
—I SERVICES —1 AND BUDGET AND VISITORS — COLLECT N ISERVICES
IN CUSTOMER .
—ICOM14�1UNJ�COMMUNICATIONS/ 1 __I ORGANIZATION
AT I —I ARTS COUNCIL MAINTENANCE ` —FACLITIES ).. LIBRARY g
REVIEW B®pq4
—� _I BUDGET I ENGINEERING 11
PREVENTI
SERVICESON —(CAPITAL PROTECTS)
—I INFO
RMATION
ES
•
CITY OF COLLEGE STATION
FISCAL YEAR COMPARISON SUMMARY
. NET OPERATING %CHANGE
FISCAL YEAR 1999-00 TOTAL SOURCES TOTAL USES TRANSFERS &CAPITAL FROM PRIOR
APPROVED BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
. • - GENERAL FUND $ 31,923,257 $ 32,216,494 $ (4,819,422) $ 27,397,072 2.52%
UTILITY FUNDS 55,594,148 57,461,426 0 57,461,426 12.19%
SANITATION COLLECTION 6,187,919 4,166,719 0 4,166,719 10.12%
. . . UTILITY BILLING FUND 1,941,667 2,052,952 (2,052,952) 0 NA
. ECONOMIC DEVELOPMENT 888,245 888,245 (888,245) 0 NA
• ' INSURANCE FUND 4,033,147 3,187,890 (3,187,890) 0 NA
., DEBT SERVICE FUND 9,901,107 5,624,911 (487,470) 5,137,441 2.37%
HOTEL/MOTEL TAX FUND 3,275,665 2,320,927 0 2,320,927 31.88%
PARKING ENTERPRISE FUND 173,760 68,774 0 68,774 (33.87%)
PARKS XTRA EDUCATION 159,240 97,400 0 97,400 29.87%
• ' THOROUGHFARE REHAB 261,012 50,000 (50,000) 0 NA
INTERNAL SERVICES 6,820,747 3,990,806 (3,990,806) 0 NA
COMMUNITY DEVELOPMENT 4,444,886 4,345,704 0 4,345,704 (1.92%)
• SUB TOTAL OF O&M $ 125,604,800 $ 116,472,248 $ (15,476,785) $ 100,995,463 8.46%
UTIL CAP IMPROV PROJECTS $ 26,914,440 $ 20,887,405 $ (7,738,000) 13,149,405 41.50%
GEN GOVT CAP IMPROV PROJ 19,219,785 17,975,945 - 17,975,945 97.56%
DRAINAGE UTIL CAP IMPROV PROJ 5,712,627 5,001,392 0 5,001,392 227.96%
CONVENTION CENTER CIP 5,290,466 3,065,700 0 3,065,700 (4.05%)
COLLEGE MAIN PARKING CIP 7,087,900 3,267,922 0 3,267,922 8.93%
WOLF PEN CREEK Tff 673,925 672,925 0 672,925 44.89%
SUB TOTAL OF CAPITAL $ 64,899,143 $ 50,871,289 $ (7,738,000) $ 43,133,289 62.30%
'- TOTALS $ 190,503,943 $ 167,343,537 8 (23,214,785) $ 144,128,752 20.42%
NET OPERATING %CHANGE
FISCAL YEAR 1998-99 TOTAL SOURCES TOTAL USES TRANSFERS &CAPITAL FROM PRIOR
APPROVED BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
• ' . . " GENERAL FUND $ 30,747,757 $ 30,809,108 $ (4,085,416) $ 26,723,692 1.27%
UTILITY FUNDS 52,130,964 51,219,351 0 51,219,351 (0.76%)
. SANITATION COLLECTION 5,570,070 3,783,717 0 3,783,717 0.58%
UTILITY BILLING FUND 2,190,873 2,248,641 (2,248,641) 0 NA
ECONOMIC DEVELOPMENT 844,164 844,164 (844,164) 0 NA
• INSURANCE FUND 4,366,041 3,290,184 (3,290,184) 0 NA
DEBT SERVICE FUND 7,976,593 5,429,599 (411,101) 5,018,498 (2.07%)
HOTEL/MOTEL TAX FUND 2,677,622 1,759,820 0 1,759,820 11.30%
PARKING ENTERPRISE FUND 156,727 104,005 0 104,005 59.89%
PARKS XTRA EDUCATION 111,702 75,000 0 75,000 14.50%
THOROUGHFARE REHAB 1,076,032 1,076,032 (1,076,032) 0 NA
INTERNAL SERVICES 6,300,125 4,135,981 (4,135,981) 0 NA
COMMUNITY DEVELOPMENT 4,437,232 4,430,781 0 4,430,781 42.48%
• SUB TOTAL OF O&M $ 118,585,902 $ 109,206,383 $ (16,091,519) $ 93,114,864 1.54%
UTIL CAP IMPROV PROJECTS $ 18,189,428 $ 15,206,764 $ (5,914,000) 9,292,764 (5.18%)
GEN GOVT CAP IMPROV PROJ 16,457,159 10,076,627 (977,500) 9,099,127 (13.66%)
DRAINAGE UTIL CAP IMPROV PROJ 2,245,423 1,525,000 0 1,525,000 8.81%
. CONVENTION CENTER CIP 5,500,000 3,195,000 0 3,195,000 59.75%
• • S COLLEGE MAIN PARKING CIP 6,800,000 3,000,000 0 3,000,000 0.00%
WOLF PEN CREEK TIF 464,450 464,450 0 464,450 193.96%
SUB TOTAL OF CAPITAL $ 49,656,460 $ 33,467,841 $ (6,891,500) $ 26,576,341 (1.20%)
TOTALS $ 168,242,362 $ 142,674,224 $ (22,983,019) $ 119,691,205 0.92%
NET OPERATING %CHANGE
FISCAL YEAR 1997-98 TOTAL SOURCES TOTAL USES TRANSFERS &CAPITAL FROM PRIOR
• BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
•
GENERAL FUND $ 29,993,649 $ 30,069,933 $ (3,681,830) $ 26,388,103 17.03%
UTILITY FUNDS 50,825,712 51,611,298 0 51,611,298 4.10%
SANITATION COLLECTION 5,795,348 3,761,728 0 3,761,728 11.63%
• UTILITY BILLING FUND 1,982,791 1,952,803 (1,952,803) 0 N/A
ECONOMIC DEVELOPMENT 588,750 588,750 (588,750) 0 N/A
. INSURANCE FUND 4,260,225 2,978,040 (2,978,040) 0 N/A
DEBT SERVICE FUND 7,010,358 5,124,376 0 5,124,376 4.03%
. HOTEL/MOTEL TAX FUND 2,709,662 1,581,118 0 1,581,118 4.19%
PARKING ENTERPRISE FUND 140,000 65,047 0 65,047 NA
PARKS XTRA EDUCATION 98,902 65,500 0 65,500 NA
THOROUGHFARE REHAB 622,976 200,000 (200,000) 0 NA
• INTERNAL SERVICES 5,169,888 3,603,382 (3,603,382) 0 NA
•
COMMUNITY DEVELOPMENT 3,109,693 3,109,693 0 3,109,693 1.91%
SUB TOTAL OF O&M $ 112,307,954 $ 104,711,668 $ (13,004,805) $ 91,706,863 7.90%
UTIL CAP IMPROV PROJECTS $ 19,169,837 $ 17,177,060 $ (7,377,058) 9,800,002 22.46%
GEN GOVT CAP IMPROV PROJ 14,956,765 10,864,300 (325,000) 10,539,300 (27.94%)
DRAINAGE UTIL CAP IMPROV PROJ 1,540,500 1,401,500 0 1,401,500 N/A
CONVENTION CENTER CIP 2,000,000 2,000,000 0 2,000,000 N/A
COLLEGE MAIN PARKING CIP 3,000,000 3,000,000 0 3,000,000 N/A
WOLF PEN CREEK Tff 170,685 158,000 0 158,000 14.08%
•
• SUB TOTAL OF CAPITAL $ 40,837,787 $ 34,600,860 $ (7,702,058) $ 26,898,802 18.15%
TOTALS $ 153,145,741 $ 139,312,528 $ (20,706,863) $ 118,605,665 10.07%
24
. .
•.
•
CITY OF COLLEGE STATION
NET
. ,
OPERATING BUDGET
$144,12 7
OTHER CAPITAL
-UTILITY FUNDS
40%PROJECTS
, , „
8%
GENERAL FUND
•
19%
, :: .,',2',,,v.'5,,,,,:,;„,,,,,, :,,t,N,'"• ••,,'' 'N,„,44tfi
' '' ','“'W•4":'');Y,•-'' :'YN'Sw.*::, '• '• '•-,4-,.; -, '4.--.-,,w,,,,,,,,
I:'COLLECTION
,' - \- ' ''''''‘?=0"4.1F'1' /';', '''."..' - ,.,', ' , ''' - '''--'-• ' --40,,,,,Iitiy. ,,--e4--',.. n„
• -‘-K .<''''''. 4-00.44,1etir,o,-,A-.,', :.,,-.',. ,:.::.:-' '1?'' ..,,.. ,,-.Ns4:: ';.',;'-, -., ''...kill,. .3-
DEBT SERVICE FUND 1011414..,tlin'ePiC0',N;Y":',..''-;,,,',.:',. -,.'',i'',2, '.2-:-.: ''.',-,'',:: ,,z,-,-.,,`,.%:' 1:::.,:i...A. -,;•Atit'
4% . ..... '.44,11,-Nci;1 4t!„:,E- .4F-,..,''':'-2.''-:.'.",,,--,,'-',44;;;:'-4A,i4„-:<.,'-‘ '.:•-•:;';':....-;,•' '.s'N;N!,,W.:E;:i'l!..!.:pp
'RV:',.:;:R41. :, '-'''t.,*--f114:';*4:'''%:::%.,: .*:'...' ''''',.'-', '":„'`•:\'''S''';i:,N.,';:,:;1%!.:V:1:: ': :::;N.; :'-'''':;:li'''''
,.
HOTEL/MOTEL MOTEL TAX
'Ik-•ill%).;.n.)4:i'!,1: ii, ::. r,!...'P'Icp. :,:w.i,.;,,i,,„: ,,,.:'..„,,, ;,1:•47-:1:*.:.;7g:Vie'zi:'-' ;::.N::?'-,.-::;:'Vf.:6 ;00:::.z,;S. ,'''
FUND
'1'i,3::::i::,;'!'-"',1•'.1::-';:g1:4:: :.'.-:I N.. ,:l .!g.l'AZ:'4N.?;:i*.t.1.>',.i-.;!A!::`,. ;!:='!...i?,!:ii'C::•,;.?.:tQ,'i.:;, :. .,:.::i'sk,:: :!•,.:.:0;:::,-'
-
2%
r,:s!.f,,.t ,:•!-;-:.:;:':! •;,; ,;,•:i41.:N:gl'f,,VE;,"Q',,4-0,,!,01,,•,; .t. .,.,.,: .,,x..,:.4...!.:::•,;:%,,, ,o::!..,...,...5,1,,..,:,,,,:..,,,::,:,.„,.
GOVI-CAP
GEN
OJ
IMPROV•-:ii'clf2 ,:titq:', ,,.;.;Tz,:.:.;....-...k...:,,. ., .,:.?..:, ;.,:,:„,,,,‘:.,,, ,..„,„.,,.
IMPROV PR
S
COMMUNITY ''''''''''''
12%
UTILpilDjElcTMP
9%
DEVELOPMENT
3%
. .
. .
25
•
CITY OF COLLEGE STATION
ALL FUNDS
OPERATING EXPENDITURE SUMMARY
OPERATING EXPENDITURE BY FUND
REVISED ESTIMATED BASE APPROVED %CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
FUND 97-98 98-99 98-99 FY 99-00 FY 99-00 FY 99 TO FY 00
GENERAL FUND $ 26,094,791 $ 29,873,820 $ 29,088,806 $28,338,031 ' $ 31,350,643 4.94%
PARKING ENTERPRISE FUND 113,604 104,005 104,005 68,774 68,774 (33.87%)
XTRA EDUCATION FUND 43,360 75,000 75,150 75,000 75,000 0.00%
FI FCTRIC FUND 3,859,178 4,542,720 3,967,155 4,684,314 4,944,079 8.84%
WATER FUND 3,325,611 3,213,687 3,159,069 2,699,770 2,781,303 (13.45%)
WASTEWATER FUND 2,140,504 2,666,574 2,418,709 2,464,616 2,673,233 0.25%
PURCHASED POWER 16,751,281 20,412,639 20,412,639 24,883,646 24,883,646 21.90%
SANITATION FUND 2,895,410 3,099,126 3,003,235 3,076,895 3,310,737 6.83%
' UTILITY BILLING FUND 1,509,226 1,267,365 1,227,425 1,259,760 1,268,972 0.13%
FLEET FUND 948,051 975,447 962,356 997,685 1,011,352 3.68%
PRINT/MAIL FUND 224,741 241,723 245,535 245,016 247,452 2.37%
COMMUNICATIONS FUND 334,342 422,169 416,542 449,995 455,335 7.86%
•
•
COMBINED FUND TOTAL $ 58,240,099 $ 66,894,275 $ 65,080,626 $69,243,502 $ 73,070,526 9.23%
OPERATING EXPENDITURE BY CLASSIFICATION
• REVISED ESTIMATED BASE APPROVED %CHANGE IN
•
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
' CLASSIFICATION FY 97-98 FY 98-99 FY 98-99 FY 99-00 FY 99-00 FY 99 TO FY 00
•
SALARIES&BENEFITS $ 24,025,133 $ 26,874,938 $ 26,162,514 $ 27,128,215 $ 29,073,074 8.18%
' SUPPLIES 2,087,605 2,695,118 2,577,043 2,497,841 2,707,168 0.45%
MAINTENANCE 4,097,338 5,016,013 4,756,440 4,341,362 4,691,446 (6.47%)
' • PURCHASED SERVICES 9,130,814 10,999,985 10,395,786 10,078,185 11,120,850 1.10%
CAPITAL OUTLAY 2,147,928 895,582 776,204 314,253 594,342 (33.64%)
' PURCHASED POWER 16,751,281 20,412,639 20,412,639 24,883,646 24,883,646 21.90%
•
' COMBINED FUND TOTAL $ 58,240,099 $ 66,894,275 $ 65,080,626 $69,243,502 $ 73,070,526 9.23%
PERSONNEL SUMMARY BY FUND
REVISED BASE APPROVED %CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
FUND FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 99-00 FY 99 TO FY 00
GENERAL FUND 488.5 483.5 495.0 493.0 519.0 4.85%
PARKING ENTERPRISE FUND 0.0 3.0 3.0 3.0 3.0 0.00%
• XTRA EDUCATION FUND 0.0 0.0 0.0 0.0 0.0 N/A
ELECTRIC FUND 53.5 53.5 53.5 54.5 54.5 1.87%
WATER FUND 29.5 30.5 30.5 32.5 32.5 6.56%
WASTEWATER FUND 38.0 36.0 36.0 34.0 34.0 (5.56%)
' SANITATION FUND 29.5 28.5 31.5 31.5 32.5 3.17%
• UTILITY BILLING FUND 29.5 29.0 30.0 30.0 30.0 0.00%
FLEET FUND 15.0 15.0 15.0 15.0 15.0 • 0.00%
• -•. PRINT/MAIL FUND 0.0 5.0 5.0 5.0 5.0 0.00%
• COMMUNICATIONS FUND 0.0 5.0 5.0 5.0 5.0 0.00%
•
COMBINED FUND TOTAL 683.5 689.0 704.5 703.5 730.5 3.69%
•
•
•
• 26
ANALYSIS OF APPROVED TAX RATE
FY 99-00
APPROVED
FY 99 FY 00
Assessed Valuation of Real and Exempt Property $2,208,019,033 $2,420,818,924
(Based on 100%of Market Value)
Less: Exempt Property $215,130,818 $226,250,105
Less:Agricultural Loss $28,082,830 $29,238,120
Less: Over 65 and Veterans Exemptions $33,138,668 $35,015,000
Less: House Bill 366 $100,893 $82,823
Less: Abatements $0 $16,016,809
Less: Freeport $0 $1,868,390
Taxable Assessed Value $1,931,565,824 $2,112,347,677
O&M and Debt Service Portion $1,913,061,371 $2,074,333,324
T1F Captured Value $18,504,453 $38,014,353
Total $1,931,565,824 $2,112,347,677
Apply Tax Rate per/$100 Valuation 0.4293/$100 0.4293/$100
Total Tax Levy $8,292,212 $9,068,309
Estimate 100%Collection $8,292,212 $9,068,309
Tax Rate Per Percent Estimated
$100 Valuation Of Levy Collections
Debt Service 0.2662 62.0% $5,540,428
General Fund 0.1631 38.0% $3,394,757
Wolf Pen Creek TIF#1 0.4293 100% $83,124
Melrose TIF 0.4293 100% $50,000
27
ANALYSIS OF PROPERTY VALUATIONS
TOTAL TOTAL
APPRAISAL MARKET EXEMPT TAXABLE
YEAR VALUATION VALUE VALUE *
1990 1 244,411,436 142,931,914 1,101,479,522
1991 1,282,692,121 156,080,118 1,126,612,003
1992 1,353,127,372 164,570,381 1,188,556,991
1993 1,446,692,180 177,229,893 1,269,462,287
1994 1,648,484,066 194,215,922 1,454,268,144
1995 1,814,639,141 203,017,772 1,611,621,369
• 1996 1,935,322,710 234,121,234 1,701,201,476
1997 2,065,133,267 245,085,209 1,820,048,058
1998 2,208,019,033 276,453,209 1,931,565,824
1999 2,420,818,924 308,471,247 2,112,347,677
* Assessed value is 100% of the estimated value.
CITY OF COLLEGE STATION AD VALOREM TAX VALUATIONS
2,500
•
2,000-Z
': ..txt, tit 4
1,500-, � �
Z
1,000-o
_ - -i -,
a
t
500
•
• 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999
•
•
28
1999-2000 STRATEGIC ISSUES
In May of 1999, the City Council Many of these issues have specific
compiled a list of strategic issues for funds included in the approved budget
1999-2000 to be used during the that are intended to go toward
development of the FY 00 budget. implementing the action plan. As the
These 24 issues were identified as approved budget was developed,
priorities and ranked by the City these strategic issues played an
Council. Action plans were then important role in determining what
created to direct the staff in funding recommendations were
addressing these issues. Since many made.
of the strategic issues for FY 00 are
consistent with those from previous This section of the budget lists the
years, some action plans are currently issues, the vision that the issue
underway. addresses, and the goals of each of
them.
29
Approved Budget for 1999-2000 Strategic Issues
Strategic Issue Goal
Vision Statement 1. Transportation/Mobility
1.Traffic Management-North/South Continue to address lack of adequate north-south traffic routes giving
consideration to neighborhood traffic issues and concerns. Review
specific north-south neighborhood traffic problems and identify
• alternative solutions.
• .6
• 4. Public Transportation Increase the effectiveness of public transportation. Address community
needs for transportation services. Encourage the use and support of
public transportation. Continue to monitor state highway projects that
improve access to College Station.
• 14. Railroad Safety and Grade Separations To improve the safety and mobility of vehicular, pedestrian and bicycle
traffic at railroad crossings along the Wellborn Corridor.
. .
•
Vision Statement 2. Parks and Recreation
2.Wolf Pen Creek Master Plan Implementation Continue the implementation of the Wolf Pen Creek Corridor Master
Plan.
21. Senior Programs To assess the needs of the senior population of College Station and
provide services that meet those needs.
•
Vision Statement 3. Health and Public Safety
17. Fire Master Plan To develop a Master Plan document for the Fire Department;to
• identify challenges that must be answered in light of the projected
growth of the City;to identify deficiencies relating to ISO
recommendations and standards;to develop department goals for
meeting the identified challenges;to improve service delivery to the
citizens in all areas of the City; and to provide the safest possible
• working environment for Fire Department personnel.
•.
• 20. One Stop Social Service Facility To promote safety, health,and general well-being and to preserve and
advance the quality of life for all citizens through the creation of a
• Community/Social Services Center that provides an environment for
•• service-providers to focus on quality service provision,collaboration,
and meeting the needs of families.
30
Approved Budget for 1999-2000 Strategic Issues
Strategic Issue Goal
Vision Statement 4, Education/Information
���`�
9. Conmuomuoouwd6C/uzono To increase and enhance communication with all citizens,businesses
and the media through the creation ofu comprehensive marketing
communications campaign and implementation plan.
Vision Statement 5. Quality Service
6Sreomlioino Development Process/staffing To make development review improvements and streamlining u
Issues continuous improvement process;uo provide and train adequate
staffing for development review.
���� ����`���� `
7. Comparison of Compensation toMarket To review the compensation program m comparison m the market in
order m assure that the pay program adequately reflects market values; '
m conduct n salary survey,and make recommendations ouadjustments
u,the plan ifnecessary.
__-_---__--'--__-__-___ --
8Qoa�onu|���,&"�oh�y Do,o�po,00i000 authority n�eupomu000fwa�,p,oduouon
~ facilities dedicated to meeting the ool|aou"o |onouaonwuto, |
. �
requirements of the two cities andTAMO.
__ _ ....._.....__
11.Drainage Maintenance Improve drainage maintenance operations.
�
Cooperative Efforts��h----n CS I SD Improve cooperation through the number of joint
-- --' - -
-
A&MUnimrsity and the College Station Independent School District.
'
-��- ��� - ����`���
l6Stm�a�o0un lntog ate ox iobnspluuninaolomomo including the Compmhonuiva
Plan,the{%P.the Financial Forecast, and other plans,into o
comprehensive strategic plan for the City,f College Station.
'
l Centralized Customer Service Evaluate and implement any needed changes that improve citizens
access to customer service.
---- --- '-- --- '-'--- --'—'- --'-------- --- ----' - ------ '6u�n -
l9. Gateway Stmoacopo and Boa`�i6 m
Beautification To �����regulations buffer,
screening, land use and related issues along the entrees into the City;
to continue the development and implementation of urban design
projects uu major''gutewuy''intersections.
23� --�o,Nno ---- --'-----'--'-'- ------'---� ---�--------
--'-----------'--- '-
et
Program Develop a proposal for enhanced pavement markings.
--- To determine--------- Council goals and
-----' ----- 8nowd`
management.31
�
Approved Budget for 1999-2000 Strategic Issues
Strategic Issue Goal
• Vision Statement 6. Cultural Arts
Vision Statement 7. Employment/Prosperity
• 3. Economic Development To establish a proactive economic development program within the
City of College Station.
13.Tourism Development Continue to enhance tourism in the community.
•
•
Vision Statement 8. Civic Pride
5. Neighborhood Program and Policy Facilitate activities to enhance the quality of life in neighborhood areas
and implement the Comprehensive Plan by improving communication,
increasing citizen participation, promoting sense of community and
addressing neighborhood issues through ongoing neighborhood
• support services and a resident led small-area planning process.
10. Comprehensive Plan Implementation Implement the various elements of the City of College Station
Comprehensive Plan through specific initiated measures as well as
through the on-going development process. Implement various other
special area plans such as Wolf Pen Creek and Northgate.
•
12. Northgate Revitalization To facilitate redevelopment and revitalization in Northgate through a
program addressing existing transportation(pedestrian and vehicular)
• issues; parking and shopping obstacles in the area;health and safety
related issues;the physical appearance of the area;preservation;and
obsolete infrastructure.
22.New City Hall Utilizing the City's facilities study, Comprehensive Plan
recommendations, and CIP Committee recommendations, Council will
oversee the development of a detailed implementation strategy for a
new municipal complex with consolidated facilities.
•
32
'NisiC)N ST ST
ENIESTS
33
We're Committed
giro
411144.00
To Excellence
34
1. TRANSPORTATION/MOBILITY $14,6 42,404
Citizens benefit from the ability to move into, out of, and within College
Station in a safe and efficient manner.
Transportation and Mobility are provided in College Station in a wide variety of ways. Many of these are
provided by the City directly, while others are provided by agencies such as the Texas Department of
Transportation. The City of College Station maintains all non-state roadways within the City. This includes
maintenance of City streets to ensure they move traffic in a safe and efficient manner. Major street projects
are funded through capital improvement projects. Transportation and Mobility are also provided through the
coordination and maintenance of the traffic signal system in the City. College Station also has a sidewalk
and bike loop system. Approximately $14.64 million was approved in the FY 00 budget to address this
vision statement. Although not included in this vision statement, the City's Development Services
Department provides support for transportation planning and the Police Department plays an important
role in transportation through traffic regulation enforcement and monitoring sites of frequently occurring
accidents.
APPROPRIATIONS - TRANSPORTATION/MOBILITY
TRAFFIC SIGNAL CIP
8%
THOROUGHFARE TRAoFFIC STREETS DIVISION
REHAB 4/0 13% SIDEWALK/BIKE CIP
0% was 2%
STREETS CIP
73%
Streets Division $1,889,724 (improvement, maintenance, etc.)were the most
The Street Division is in the Department of Public important issue in the City.
Works and strives to ensure that the street system
within the City of College Station is properly The Street Division also provides routine pothole
maintained. This is done through a number of patching and other maintenance services. The
programs including a street rehabilitation program Street Division's budget for FY 00 is used for
to address the needs of streets before more continued maintenance and care of City streets.
expensive reconstruction measures are needed. The effectiveness of this service will be measured
The Streets Division coordinates with the by determining whether 95% of the streets in the
Engineering Division in the planning and City have a grade of "C" or better, as determined
development of major street capital projects that by using the Pavement Management System. One
involve rebuilding roadways that need upgrades. SLA has been authorized for $100,000 to increase
funds used for street maintenance activities.
The recently completed citizen survey indicated that
the overall level of satisfaction with the streets in
the City was fairly consistent with the previous
year, decreasing slightly from 71% satisfied or very
satisfied in 1998 to 68%satisfied or very satisfied
in 1999. The survey also indicated that the
majority of citizens, 24.5% of those who
responded, felt that street related items
35
Streets Maintenance Budget vs.Lane Miles Street TxDOT Capital Projects $1,467,000
Maintained $314,500 was approved in FY 00 for the
Itt 720 4- 2,000 continuation of phase II of Texas Avenue ri ht-of-
g
c 680 j I
i,000way acquisition from Dominik to FM 2818. Since
66o i,000 m g the project will be managed by the Texas
640620 — soo Department of Transportation, they will receive the
600 --- l 1 0 funds for use in the project. Funding was also
97 98 99 00
miles maintained --•—budget(thousands) I approved for other TxDOT projects including
$500,000 for phase II of the Texas Avenue
The graph above illustrates growth in the number streetscape project, $392,500 for streetscape for
of lane miles within the City and the street University Drive, and $260,000 for State Highway
maintenance expenditures. As is evident, spending 40 right-of-way acquisition.
on street maintenance is relatively flat over the
period covered by the chart as the number of lane Thoroughfare Rehabilitation $50,000
miles of streets has increased. $50,000 has been budgeted in FY 00 for
thoroughfare rehabilitation projects.
Street Rehab. Capital Projects $3,908,000
In FY 00, several significant projects were Traffic/Traffic Signals $587,680
approved, including $1,300,000 for phase II of The traffic signal system in College Station is one
Graham Road upgrade, $460,000 for Cherry of the key mechanisms in the control of the flow of
Street improvements, $450,000 for North Forest traffic through the City. This 47 signal system is
Parkway rehabilitation, $ 1,089,000 for projects to critical during peak traffic times such as the fall
be determined at a later time based upon street during football season. The Traffic Signal Division
conditions. $309,000 was approved for the is responsible for maintaining and repairing traffic
rehabilitation of Tarrow Street South from signals and school warning devices in order to
University Drive to Lincoln Street. The project will provide safe and-efficient movement of vehicles
replace the entire pavement structure including and pedestrians.
curbs and gutters.
One SLA has been authorized for inclusion in the
Street Extension $5,280,000 FY 00 budget. $32,393 was approved to add an
Capital Projects additional traffic signal technician to assist in
maintaining the increasing number of traffic lights
In FY 00, several significant street extension capital in the City.
projects will be undertaken. These projects include
$1,390,000 for George Bush East widening to Traffic Signal Capital Projects $1,100,000
four lanes with a center median from Texas In FY 00, there is an approved budget of
• Avenue to Dominik Drive; $1,128,000 for phase I
$918,000 for traffic signal enhancements.
of Jones Butler extension, a north/south corridor
Improvements considered include new signal
from Luther Street West to George Bush Drive;
installations, implementation of intelligent
and $637,000 for Rock Prairie Road realignment. transportation systems, school warning devices,
$377,000 was approved for the second year of system upgrades, communication enhancements,
Victoria oversized participation from Graham Road development driven signal issues, and traffic
to Barron Road, while $149,000 was approved for engineering. A new signal is planned at the
oversized participation. Oversize street intersection of University Drive and Boyett.
participation is used when the City requires the
construction of a street larger than needed to serve $182,000 was approved for traffic management
the area a developer plans to develop. The improvement. Intersections that may be addressed
developer pays for the cost of the streets used to include Texas Avenue and Southwest Parkway,
- . . serve the subdivision while the City pays the Rock Prairie Road and Rudder Freeway, and
additional cost of the street used by a larger area or Holleman and Texas Avenue.
the City as a whole.
Other approved street extension projects for FY 00 Sidewalks & Trails $360,000
• include $316,000 for Barron Road right-of-way Capital Projects
acquisition, $455,000 for Longmire extension, and The City of College Station has worked over the
$635,000 for Dartmouth extension. years to ensure adequate transportation
opportunities for pedestrians and bicyclists. The
36
City has an adopted sidewalk and bike loop plan.
As new development occurs, sidewalks are an
important aspect that must be considered. In
FY 00, three capital projects were approved:
$290,000 for sidewalk and trails construction,
$20,000 for the continuation of the neighborhood
streetscape project, and $50,000 for neighborhood
capital improvement projects.
Strategic Issues
Three strategic issues have been identified under
this vision statement for FY 2000. They are as
follows:
• 1. Traffic Management- North/South
• 4. Public Transportation
• 14. Railroad Safety and Grade Separations
37
idea
We`re Corctill
41.0
ev‘ce
'CoF�
38
2. PARKS AND RECREATION $12,465,410
Citizens benefit from parks and recreational activities that are
geographically and demographically accessible and serve a diversity of
interests.
College Station has had a long and proud history of supporting parks and recreational activities for City
residents. $12,465,410 is approved in the FY 00 budget to address the Parks and Recreation Vision
Statement. The City has over 900 acres of park land and strong recreational youth and adult sport activities
such as softball. Neighborhood parks are numerous throughout the City, with opportunities for most
residents to live within walking distance of one of the many park facilities. The City Council, Parks and
Recreation Board, and Parks and Recreation Department work hard to provide the best park and recreation
facilities and programs possible.
WPC-T IF
WPC-CC 5%
25% PARD
40%
CapProj Xtra Ed
29% 1%
Parks and Recreation
Department $5,076,681
The Parks and Recreation Department is attendance due to facility capacity limitations
responsible for the park facilities and recreation
programs in College Station. Among the services The Conference Center is operated to provide
provided are athletic, recreation, and instruction meeting space for organizations. The Lincoln
programs for youth and adults in activities including Center is a community center that provides positive
softball, swimming, and tennis. Also provided are drug free programming, and also serves as a
programs and special events at the Wolf Pen Creek satellite center for social services. The Xtra
Amphitheater and other park locations throughout Education program provides citizens of all ages the
the City. The Parks Department operates a opportunity to enhance their quality of life through
number of special facilities including 3 City owned continuing education.
swimming pools and the CSISD Natatorium.
1999 Operational Improvements
Pool Attendance vs.Revenue Responding to the need to continue maintenance
(values in 1000's) of the numerous public greenways and parks in the
120 _................................. _............_..........._.................._._...._.___ zso City, three out-front mowers were added to Park
' 200 Operations during FY 99. This investment has
80 ioo o already reduced mowing time by 50%or more in
v40 so ° some areas while substantially reducing user
fatigue. Mowing time required for ballfields has cut
FY 96 FY 97 FY 98 99 Estlm 00 Proj
from as much as 1-1/2 hours to 25 minutes.
imu Attendance Revenue Additionally, tractor mowers and other equipment
have been freed up to maintain areas they are
The preceding graph illustrates the revenue more suited.
generated by the pools and the leveling off of
39
Recreation Division service level adjustments
Conference Center Customers include $60,000 to fund hosting of the Texas
. • 90 . , :,,,_, -..: ., ;- ,... , . Amateur Athletic Federation 2000 Games of Texas
,, >' to be held in College Station andBryan,., g during the
summer of 2000. Also approved i s 2 5 b7 0 for the
•
• ,
�' purchase of a FM Public Information Radio to be
. 60 used at athletic and special events and $8,000 to
upgrade a van to be used for Teen Center, Senior,
and other recreational activities.
FY96 FY97 FY98 FY99 FY00 Special Facilities service level adjustments include
$32,701 for increasing lifeguard salaries, $7,750
• for swimsuits and training of lifeguard staff, $2,329
• to increase Lincoln Center hours of operation,
$1,662 for the copier replacement policy, $2,500
The preceding graph illustrates the number for hosting the Texas Public Pool Council annual
•
Conference Center customers in FY 96 through conference, $4,000 to purchase an audible fire
FY 00 (approved). There is an increasing trend in alarm and strobe lights in the Conference Center,
use of the facility through FY 99. The FY 00 $8,000 for refinishing the hardwood floors of the
• attendance is expected to be down slightly due to Conference Center, $6,187 to increase part-time
new meeting placed associated with the opening of and seasonal salaries and $6,000 to fund a
• several new hotels. In addition, the new comprehensive study of the Conference Center
.• Conference Center/Hotel Complex at Wolf Pen infrastructure.
. Creek is expected to open in FY 01. ,
Parks Operations has two service level adjustments
• _ Parks Operations maintain park facilities, including in FY 00 which include $34,200 for the purchase
ballfields and pool sites, through regular,mowing of 3 out-front mowers and $50,000 to continue
and maintenance. Forestry Division, through the Parks and Recreation Department
horticultural and landscaping efforts, ensure that infrastructure replacement fund. These funds are
. City property is maintained in an aesthetically used to replace various pieces of infrastructure in •
pleasing manner. The City Cemetery is included in the Parks Replacement inventory.
• the property maintained by the Forestry Division.
• Forestry service level adjustments include $13,500
The approved budget includes 19 service level to upgrade a replacement vehicle to include a crew
adjustments totaling $310,273 as summarized in cab and hydraulic dump bed.
the following table.
• Parks Xtra Education $97,400 '
Division Approved Cost Established in FY 96, Parks Xtra Education is a
Administration $ 70,694 joint effort of the City of College Station and the
Recreation 70,750 College Station Independent School District to
Special Facilities 71,129 provide community based education programs. In
Operations 84,200 FY 99 over 120 classes were offered to citizens
Forestry 13,500 aged 13 and older. FY 00 approved funding for
Total $310,273 the program is $75,000.
•
Within the Administration Division, the Emergency Parks Capital Projects $3,552,704
Management activity has a service level adjustment Ongoing capital improvement projects include the
• of $49,365 for the addition of an Assistant West District Maintenance Shop related project
Emergency Management Coordinator. The with approved funding of $443,000, Thomas Park
Planning function has a $19,520 approved service improvements of $84,000, additional amenities for
- level adjustment for the upgrade of a part-time Wayne Smith Youth Baseball Park totaling
• Draftsperson to full-time Parks Planner. Also $49,000 and the Regional Athletic Park
• included is $1,809 for the copier replacement development with approved funding for FY 00 at
policy. $832,000. These projects were all part of the
1998 bond authorization.
40
Additionally approved capital projects include FY 00, $3,011,000 of a $6,580,000 total capital
neighborhood park improvements for Lemontree budget is approved. When completed this facility
Park at $22,000, Oaks Park at $28,000, and will contain 45,000 sq. ft.net leasable space, which
Raintree Park at $44,000. Also included in new includes 30,000 sq. ft.exhibit hall and 10,000 sq.
capital projects is an irrigation system for Central ft. grand ballroom. Also included is $54,700 in •
Park with approved funding of $16,000. salaries and benefits.
Development of Edelweiss Park is approved with
funding of $219,000. Wolf Pen Creek TIF District $672,925
The Wolf Pen Creek Tax Increment Finance
Capital improvements for Adamson Lagoon at District generates revenues that can be utilized in
$57,000 and Hallaran Pool at $28,000 are the Wolf Pen Creek District. The FY 00 approved
approved. Approved as well for Adamson Lagoon budget funding is targeted for future Wolf Pen
is $701,000 to fund a significant renovation of the Creek projects.
pool's infrastructure. In the near future long-term
requirements of Adamson Lagoon will be studied Strategic Issues
with consideration of possible alternative scenarios Two strategic issues have been identified under this
to meet the overall objectives of the City. vision statement for FY 2000. They are as follows:
Additional funds of $740,404 are maintained to • 2. Wolf Pen Creek Master Plan Implementation
provide flexibility in meeting the recreational and • 21. Senior Programs
aesthetic needs of the community. These projects
give further indication of the strong commitment
the City has towards providing a healthy and secure
environment for its citizens.
Wolf Pen Creek
Convention Center $3,065,700
Construction of the Wolf Pen Creek Convention
Center was delayed during FY 99. However in
41
We're Committed
1,440
To Excellence
•
42
3. HEALTH AND PUBLIC SAFETY $48,388,066
Citizens benefit from available health and human services and a
reasonably safe and secure environment.
Health and Public Safety are provided within the City of College Station through a number of municipal
functions. Among those functions that directly effect health and public safety are Police, Fire and
Emergency Medical Services, Water Production and Distribution, Waste Water Collection and Treatment,
Sanitation and Emergency Preparedness Planning services. Each service is designed and provided in a
manner to effectively and efficiently provide a secure environment within the City of College Station for its
citizens and visitors. To provide these services effectively the City has continued to plan for and implement
various capital projects such as an additional water well, treatment plant renovations and expansions,
distribution and collection line replacements, and improved communications for public safety employees.
Slightly more than $48 million is included in the approved FY 00 budget to address the Health and Public
Safety Vision Statement.
APPROPRIATIONS - HEALTH AND PUBLIC SAFETY
WASTEWATER OTHER
CIP 0% POLICE
23% 18%
FIRE CIP \<,
2% FIRE
12%
•!!!:"=;7•11
WATER CIPN £3 WATER
.z
DRAINAGE CIP WASTEWATER
6% 6% DRAINAGE
SANITATION 1
8%
Police Department $7,597,794 motorcycle officer positions are also projected to
The Police Department provides a number of bring in additional revenue through fines and
services that help make the community safe. permit fees. It is currently estimated that $60,000
Among the services provided are 1) police patrol in revenues will be realized in FY 00 by the
with certified police officers who are equipped with approval of these 2 positions. Three additional
police vehicles and all necessary equipment, and positions have also been approved, $24,633 for a
assigned to specific areas of the city; 2) criminal Quartermaster, $66,257 for a Permit Coordinator,
investigation which investigates reported crimes; and $28,284 for a communications officer. The
3) animal control; 4) jail and communications approved Permit Coordinator is also partially grant
providing support for officers on the street and funded ($25,710) and expected to more than pay
short term detention facilities which reduces the for itself by bringing in an estimated $75,000 in
processing time of arrests; and 5) a professional alarm permitting fees. The approved
standards division which serves a support and communications operator is needed to help handle
training function for the Department. the increasing number of calls received by the
Police Department.
The Police Department's approved budget of
$7,597,794 includes service level adjustments Additionally, $7,889 was approved for crossing
totaling $423,457. Included are funds for two guards at A&M Consolidated High School,
additional motorcycle officers and their associated Parkview Drive (Pebble Creek Elementary), and
supplies and equipment totaling $148,084. A Graham Road (Cypress Meadow Intermediate
portion of this amount, $46,367, is expected to be school). Funding for the increased number of
recouped through a matching grant. The two
43
crossing guards comes from fees that are charged Department operates out of four stations located
when drivers renew their drivers' licenses. throughout the City. Station # 4, located at
The Department has also received a Safe and Easterwood Airport, opened in early 1999. The
Sober Grant for $55,737. The grant provides basic services of the Fire Department are 1) fire
overtime funding for officers to specifically target response with three front line pumper trucks and
• drunk driving, speeding, and seat belt use. This one front line ladder truck with at least three
increase in funding will ensure that the department trained firefighters per vehicle; 2)emergency
has the resources it needs to enforce those laws medical response with three front line ambulances
and regulations within the community. each staffed with two paramedics; 3) fire
prevention services, provided by firefighters and a
Other approved increases include $3,471 for a fire prevention specialist, including commercial fire
copier replacement program, $35,450 for public safety inspections and fire prevention training at
safety assignment pay, and $53,652 for shift local schools and other functions; 4) code
differential pay. enforcement activities performed by the community
enhancement action center; and 5) hazardous
material response by volunteers among the
4,000 Major Crimes firefighters using a specially equipped vehicle.
3,000 a,
.k S
2,000 Incidents Dispatched
1,000 .
3000
95 96 97 98 2000
CRIMES 1000
0 I
. The above graph illustrates a slight decrease in the FY 1996 FY 1997 FY 1998 Il EMS
number of reported major offenses in 1998. Major ®FIRE
offenses are those criminal incidents categorized as
"Part I Crimes" or "Index Crimes" by the FBI's The preceding graph illustrates the increasing trend
Uniform Crime Reporting system. in responses by the Fire Department over the last
three years
CALLS FOR SERVICE 1999 Operational Improvements
50 In cooperation with the Office of Management and
. gi 30 Budget, the Fire Department divided the existing
20hti_ Fire Operations Division budget into separate Fire
2 10 Suppression and Emergency Medical Service
~ 0 I I tt Divisional budgets effective FY 00. Along with
95 96 97 98 99 new service levels and performance measures, the
D CALLS FOR SERVICE Est separate divisions will permit a more accurate
tracking of service delivery costs.
The above graph illustrates the number of calls for
service received by the Police Department. A "Call The approved Fire Department budget includes
for Service" is defined as any event or situation, $243,342 for eight service level adjustments. .
reported by a citizen, which requires a response $17,925 was approved for a part-time benefited
from the Police Department. The graph shows a administration support position. $35,130 was
steady increase of calls for service over the past five approved for assignment pay. $831 was approved
years. for the new copier replacement policy. $7,500 is
• in the approved budget to replace seven sets of
Fire Department $5,145,002 firefighting protective clothing, and to provide
The Fire Department provides services important additional funds for the repair of the protective
to the community, to our neighbors in Bryan clothing inventory. A total of $59,740 was
through an automatic aid program, and to rural approved for a third code enforcement officer
areas around College Station. The Fire position, of which $55,000 will annually be paid
44
through Community Development Block Grant The preceding graph illustrates the daily demand
revenue. Three Emergency Medical Service (EMS) for water and shows how water demand has
related service level adjustments, totaling increased over the past six years.
$169,858, were approved. $117,033 was
approved for three additional personnel associated Water - CIP $7,118,805
with the third ambulance purchased in FY 99. This year's approved CIP budget includes regular
$30,000 was approved for the creation of an EMS maintenance and replacement of the City's water
equipment replacement account in which high cost distribution system. The largest CIP project is
EMS equipment can be scheduled and funded for $3,251,855 for the first portion of construction of
replacement. $22,825 was budgeted to increase a parallel water transmission line. $614,350 was
paramedic certification pay from the current $150 approved for the initial development of well# 6
a month per paramedic to $200 a month. and line. The debt service of these projects, along
Fire Capital Projects $810,000 with other projects, was approved to be shared by
the regional water agency once it is established.
For FY 00, one Fire Department related capital $1,252,000 was approved for water line
improvement project was approved. $810,000 rehabilitation projects: $574,000 for phase III of
was approved for the completion of the the Eastgate Rehabilitation Program, $300,000
rehabilitation and expansion of Fire Station #2 for phase I of the Northgate Rehabilitation project,
located on 2100 Rio Grande. and $378,000 for the rehabilitation of the Greens
Water Division - Operations $2,781,303 Prairie storage tank.
A reliable and safe supply of potable water is
necessary for any community. The City of College Wastewater - Operations. $2,673,233
Station has the capacity to produce approximately Since just before the beginning of the 20th century
18.29 million gallons per day of potable water. the need for effective sanitary sewer collection and
The Water Division has developed high standards treatment has been recognized as a means of
of reliability assuring customers that their needs will controlling certain diseases for people in urban
be met with supplies that meet or exceed all federal settings. Over the last several decades the
and state mandated standards. Water service is standards have continued to increase for this vital
provided as an enterprise where customers are health related function. The past upgrades to the
charged on a unit basis for their consumption in Carter Creek Wastewater Treatment Plant were
order to recover the full cost of service for water directly related to those changing standards. As
production, transmission, and distribution. the system continues to grow, additional capital is
needed for line extensions. The existing system will
The approved FY 00 budget includes four SLAs have to be maintained with line replacements and
totaling $81,533. The largest SLA for $60,000 plant enhancements and expansions.
was included for the replacement of water and
wastewater infrastructure software. Average Daily Wastewater Flow
One SLA was approved for an existing program . 8.0
with rising costs: $2,233 for additional funding of A 60 '°
0 N . c -zj
the state mandated one call system for the locate of a 4.0 4 ,
in utility lines. Another SLA costing $10,000 was o 2.° — - ,s
included for a concrete meter vault to be located at . 00._" , ,
the Sandy Point pump station. Another mandated s6 96 97 98 99 eat.
SLA is $9,300 for federal and state required public
information materials.
The preceeding chart shows the daily annual
wastewater flow in millions of gallons. The
Average Daily Water Demand decrease in years 94 through 96 came about as a
result of system improvements that decreased
" 10" leakage into the system from rainwater.
c 8.0 •
C9 6.0 2 IwI$,
4.0. n. I Wastewater services are provided as an enterprise
` function with service related fees paying for the
cost of service. Included in the FY 00 approved
94 95 96 97 98 ss ast. budget are service level adjustments totaling
45
$208,617. The largest SLA is $105,500 for the collection equipment. Customers with greater
purchase of a liquid sludge truck. Another SLA for volumes can use roll off containers that hold a
$60,000 was included for the factory larger capacity and are serviced by front load
reconditioning of a centrifuge used at the Carter's collection equipment.
Creek wastewater treatment plant.
One SLA was approved for an existing program y 30
REFUSE COLLECTED
ED
.0
with rising costs: $2,233 for additional funding of
co
the state mandated one call system for the locate of ® 20
utility lines. Another SLA for $684 was approved 10
for the new copier replacement policy. Other o
SLAs include $10,500 for the replacement of the ' 0
'
97 98 99 Est 00 Prop
uninterruptable power supply unit, $12,000 for I ❑RESIDENTIAL M COMMERCIAL
professional services for predictive maintenance
service, $17,700 for the replacement of the
network server at the Carter's Creek wastewater The above graph illustrates the increasing volumes,
treatment plant, and $60,000 for the replacement in tons, of refuse collected and disposed by the
•
of the network server at the Carter's Creek Sanitation Division.
wastewater treatment plant.
Waste Diverted From Landfill
Wastewater - CIP $9,388,700 3,500
The Wastewater CIP approved budget for FY 00 3,000
• includes funds for collection and treatment projects. 2,500 •-'
The largest project, the expansion of the Lick c 2,000 s 4
Creek trunk and treatment plant, has a FY 00 i°- 1,500
approved budget of $4,150,000. This project is 1,o°0
scheduled to be completed in FY 01 at a cost of• ;.a
$8,750,000. Additionally, $450,000 was ° 9 ,E
approved to fund continued work on odor control 97 98 99 EST 00 PROP
at the Carter's Creek wastewater treatment plant. ®Curbside& Clean Green
Collection projects approved for FY 00 include This graph illustrates the tons of residential refuse
$1,300,000 for phase I of the northeast trunk diverted from the landfill and recycled. Materials
expansion, $1,115,000 for phase I of Northgate which are diverted from the landfill include
• sewer line rehabilitation, $466,00 for phase III of aluminum, glass, plastic, newspaper, and yard
Eastgate sewer line residential rehabilitation, waste.
$417,000 for phases II &III of Graham Road
impact fee line, $500,000 for Westside sewer 1999 Operational Improvements
service, and $300,000 for phase II of Texas In 1999, the Sanitation Division replaced one of its
Avenue sewer widening. brush hauling trucks with a roll-off truck and
purchased an additional roll-off container. The
Sanitation $3,310,737 Division then used these resources to collect yard
Solid Waste Collection is provided as an enterprise waste and haul the materials to the Bryan
service with service fees that are intended to cover composting facility. This switch of equipment has
the cost of service. The Sanitation Division in given the Division the ability to use additional roll-
, College Station provides a number of services to off containers to augment the resources used for
meet local needs and desires in providing collection brush collection. It also provides the Division the
of municipal solid waste. These include providing flexibility to use the brush roll-off container and
• residential containers, curbside recycling, brush and truck to augment the resources needed during
grass clipping collection, street sweeping, and the heavy roll-off demand, saving potential overtime
removal of virtually any waste that may be disposed costs.
of in the local landfill or through composting.
Commercial service is also a self supporting service The approved Sanitation budget includes five
provided to local businesses. The Commercial Service Level Adjustments totaling $233,842.
• service provides collection in small and large plastic These SLAs consist of: 1) $159,800 for the
containers serviced with side load automated purchase of an additional roll-off vehicle, 2)
46
$25,642 for the addition of a Container The Retired and Senior Volunteer Program (RSVP)
Coordinator position, 3) $20,900 for a 1/2 ton works as a clearinghouse for volunteer services for
truck upgrade, 4) $7,500 for the purchase of non-profit agencies in the Brazos Valley, including
three additional roll-off containers, and 5) $20,000 health care organizations. $5,000 was approved
for an annual tree trimming contract for City right- in the FY 00 budget for this organization.
of-ways (ROWs). These SLAs were approved to
maintain the high level of service that the Division The Brazos County Senior Citizen Association is
provides. an organization of area senior citizens that provides
recreational and social activities to members.
Drainage - Operations $320,384 $3,300 was approved in the FY 00 budget for this
Drainage issues have been critical in the last several organization.
years in College Station. Drainage issues can
impact both health and public safety, as well as The Dispute Resolution Center is a local
Transportation and Mobility issues. The Drainage organization devoted to mediating disagreements
service level provides a drainage maintenance before they are taken to civil court. $2,500 was
program that keeps the storm carrying capacity of approved in the FY 00 budget for this organization.
the system adequate in College Station. Mowing of
rights of way and creek cleaning are the primary Brazos Valley Solid Waste $4,115,141
ways this service level is provided. Management Agency
The Brazos Valley Solid Waste Management
One Service Level Adjustment is approved in the Agency (BVSWMA) is a cooperative arrangement
Drainage operations budget for FY 00. $50,000 is between the Cities of College Station and Bryan to
approved to add an additional equipment operator provide solid waste disposal service. The agency is
and supplies to keep up with the growing drainage responsible for running the landfill, developing and
needs of the City. implementing alternative disposal programs for
waste that cannot be placed into the current landfill
Drainage Utility CIP $5,001,392 site, and providing for long-term disposal for the
The Drainage Utility was approved by the City two cities and other customers of the agency. The
Council in 1996. In FY 00, significant projects BVSWMA is not included in the overall City budget
include $1,700,000 for the Bee Creek(combined) summary.
project, $1,285,000 for greenways projects,
$800,000 for Wolf Pen Creek channel Strategic Issues
improvements from tributary A to Two strategic issues have been identified under this
tributary B, and $395,000 for Wolf Pen Creek vision statement for FY 2000. They are as follows:
channel improvements from Texas Avenue to
tributary B. • 17. Fire Master Plan
• 20. One Stop Social Service Facility
Other Health & Public Safety $125,575
Expenditures
The Health Department provides health services to
the citizens of Brazos County. These services
include restaurant inspection and health services for
lower income residents. The City's portion of the
approved FY 00 Health Department budget is
$89,775, a 5% increase over the level of funding
provided in FY 99.
The Brazos Valley Council on Alcohol and
Substance Abuse (BVCASA)operates a Straight
Talk Hotline that provides 24-hour routine
information and referral to community resources
for individuals with alcohol and substance abuse
problems. $25,000 was approved in FY 00 for
this organization. This amount is consistent with
previous funding amounts provided by the City.
47
e,�eCor���ed
W
�JIVO
cellen�e
'cael*
48
•
4. EDUCATION/INFORMATION $1,087,040
Citizens benefit from access to broad-based information and knowledge
Providing education and information services is vital in ensuring that citizens in College Station receive the
information they need. It is also important to provide facilities such as a library to allow citizens to find
information they need on a variety of subjects and to provide opportunities to have a better informed and
well educated community. Education and information services are provided in several ways by the City of
College Station. These include the provision of library services as well as through the Public Relations and
Marketing activity. Individual departments also play a major role in providing information to the citizens of
College Station.
APPROPRIATIONS - EDUCATION/INFORMATION
IOther
13%P/R 5%
13% . +
Library CIP Library
18/o I
64%
Library Operations/Contributions $698,802 Library Capital Projects $191,348
Library services are provided in College Station In FY 00, the Library proposes to expense the
through an agreement with the City of Bryan Library remainder of the $291,348 donated for new books,
System, allowing a branch of that library to operate equipment, and furniture. In FY 99, approximately
in College Station. Moving into its newly constructed one-third of the funds were expended.
building in March of 1998, the College Station Consequently, $191,348 was authorized to be spent
branch continues to experience increases in in FY 00 on additional books, equipment, and
circulation and visitors in 1999. The FY 00 furniture.
approved budget includes two service level
adjustments; $15,767 to increase library staff salary Public Relations and Marketing $146,890
and $37,644 for the addition of a librarian. The The Public Relations and Marketing Division is
increase in staff salary coincides with a salary another part of the provision of information services
increase approved by the City of Bryan City Council in College Station. This service provides timely,
to maintain the current level of service provided at factual, and understandable information to College
the College Station branch. Station households and to the news media. Press
releases and news articles are two examples of how
Circulation the Division provides City information to the
community.
240,000
180,000 - 1999 Operational Improvements
The Public Information Team, consisting of the
120,000 - • Public Relations and Marketing Manager and
60,000 representatives from each City department, meets
0 throughout the year to evaluate the goals of the
94 95 96 97 98 Public Relations and Marketing Department and
offers guidance in the best way to communicate to
The preceedingthe citizens of College Station.
graph illustrates the circulation of
volumes at the branch library.
•
49
Other Education/Information $50,000
Expenditures
$50,000 is included in the approved FY 00 budget
for the George Bush Presidential Library. The City
of College Station has contributed $200,000 over
the past four years towards its completion and
operation. Opening in November 1997, the
Presidential Library draws a large number of tourists
to College Station. It continues to provide significant
• educational opportunities for visitors and members of
the community.
Strategic Issues
One strategic issue has been identified under this
vision statement for FY 2000:
® 9. Communications With Citizens
50
5. QUALITY SERVICE $10,591,031
Citizens benefit from value and quality of service delivered at a
reasonable tax rate.
Quality Service is provided by the City of College Station in many ways. Providing quality at a reasonable
cost is one of the ways the City is a good steward of the its revenues. Within the College Station City
organization are many areas that provide support to those departments that provide key services to the
citizens. These internal services include General Government, Fiscal Services, Technology and Information
Services, and Fleet Services. Quality Service helps ensure that the front line service providers can provide
the best possible service at the lowest possible cost.
APPROPRIATIONS - QUALITY SERVICE
COMM & FISCAL
PUB.GG-CIP PRI 71MAIL SERV.
WORKS 7% 18%
3% a•r• r l' g I ^Yt
GEN.GOVT ./.0
15%
FLEET � '-
• SERV. FACIL. UTIL.
10% MAINT. BILLING
9% 12%
Fiscal Services $1,998,531 provisions. Efforts will continue in this area to
The Fiscal Services Department provides Fiscal ensure all work processes are continually reviewed
Administration, Accounting, Purchasing, Risk and improved. One vacant position was eliminated
Management, and Budget services to the rest of the in FY 00.
City organization. It also oversees the operations
of the Municipal Court. Fiscal Services 1999 Operational Improvements •
Administration oversees other areas of the Accounting, Purchasing and the Office of
Department and handles cash and debt issues for Management and Budget, worked together to
the City while ensuring all funds are invested increase electronic processing. A procurement
prudently. card pilot program was implemented along with
laser checks technology. Reporting to TMRS and
Accounting and Purchasing activities work closely IRS was processed electronically and completion of
together to ensure purchases are made and the PCSS and GMBA interface occurred as well as
recorded according to guidelines. The Risk conversion of Medicare billing to Method 2
Management function seeks to ensure that the processing. Also, implementation of E-solutions
City's exposure to physical and financial losses are software to assist in payment of GTE bills was
minimized through a number of programs completed.
addressing worker safety.
Municipal Court collects the fines and fees for the
The Office of Management and Budget prepares, City. In FY 97 the City Council approved making
monitors and reviews the annual budget. The the Municipal Court Judge a full time position.
office is also responsible for providing management This has allowed more cases to be heard by the
and organization review services to City Court, and allows for a quicker disposition of cases
departments. Several organization studies and requiring a judge. For FY 00 the following service
reviews were conducted in FY 99 that have levels adjustments were authorized: $24,041 for
resulted in improved work processes and service the addition of a full-time Customer Service
51
Representative; $29,247 to change a part-time The approved FY 00 budget includes a number of
Bailiff to full-time; $5000 for a consultant to assist service level increases. In OTIS Administration,
in the bid process for the City Insurance Program; $831 was approved for the new copier
and $831 for the copier replacement policy. replacement policy.
These adjustments should promote increased
customer service abilities and Court processing MIS has seven approved SLAs totaling $151,852.
efficiencies. Three maintenance SLAs were approved: $26,794
for maintenance of the software used with the
mobile data terminal infrastructure, $9,000 for
Average Cases Set per Month maintenance of the planning and code
4,000 enforcement software and $25,850. for
3 000 _ maintenance of the HTE customer information
system. Other SLAs include $34,500 for the
2,000 - acquisition of credit card payment equipment,
1,000 . ,, $39,708 for a micro computer specialist position,
. �M = and $16,000 on a subscription plan for the AS400
- i I
FY 98 FY 99 EST FY 00 FC system.
Personal Computers
The above chart demonstrates the increasing case
load for Municipal Court. 500
400 —
Office of Technology and $1,982,793 300mim .:w �
a ®
200 k �
Information Services 100 i
The Office of Technology and Information Services 0 y
(OTIS) provides a number of internal services to the 95 96 97 98 99
City organization. Services provided from General
• Fund revenues include OTIS Administration,
Management Information Services (MIS)for micro The above chart illustrates the growing number of
to mid-range computer users, and Geographic personal computers in the city.
Information Services (GIS). Communications,
Print/Mail, and Utility Billing services are detailed GIS has two approved SLAs totaling $69,900.
in the subsequent sections. The largest SLA, for $60,000, was approved to
fund a contract with Arclnfo/ArcView to develop
The Department manages the franchise GIS applications. Also approved was $9,900 for
agreements the City of College Station has with the internal training of employees in ArcView
telecommunication, cable and natural gas providers software.
in the community.
Communications & Print/Mail $702,787
As technology has grown in recent years so has the In FY 98, the Print/Mail and Communications
use of technology by the City. As a result, the functions became internal service funds. The
need to have high quality service in the computer Communications activity is responsible for the
and communication areas has grown. maintenance of the telephone, radio, and other
communications systems used by the City of
1999 Operational Improvements College Station. $5,340 was approved to fund
In FY 99, OTIS tested and upgraded City computer participation on the FCC's National Coordination
software to ensure Y2K compliance. Additionally, committee.
MIS has aided in the implementation of HTE
software for the new systems such as building The Print/Mail function is responsible for providing
permits,planning and zoning, land management, printing and mail services to departments in the
and code enforcement. City. One approved SLA is for the new copier
replacement policy at a cost of $2,436. The
,
52
capital purchase of the copiers will be budgeted in will allow the Department to comply with EPA
the Equipment Replacement Fund. regulations governing the disposal of water. The
new facility will also shorten the time needed to
Utility Billing $1,268,972 wash the vehicles, allowing additional time on the
Utility Billing is responsible for the metering, billing, various routes. The second SLA was an approved
and collection of electric, water, waste water, increase of $5,000 to the Fleet operating budget
sanitation, and the drainage utility fees. Two for parts and supplies, an adjustment for the new
approved SLAs for FY 00 include $5,600 for vehicles and equipment to be added in FY 00.
increased postage, printing, and copier cost and
$3,612 to upgrade an existing temporary/seasonal Facilities Maintenance $920,924
position to part-time with benefits. The Facilities Maintenance function provides
support services to the front line departments
through the upkeep and maintenance of City
Utility Bills Mailed facilities. This includes all City buildings and
Thaisands equipment such as air conditioning units.
400 Additionally, Facilities Maintenance performs some
minor building construction and remodeling
300 activities. The Division also manages facility repair
200 , funds that have been included in the budget
100 i fix, I I in recent years. This ensures that facilities and
94 95 96 97 98 equipment are repaired and replaced in a timely
manner to avoid higher repair costs that would
The above chart demonstrates the steady growth in otherwise occur.
the number of annual utility bills mailed by Utility
Billing. 1999 Operational Improvements
Facilities Maintenance has begun to hire
1999 Operational Improvements contractors for many of the small construction
Utility Billing implemented new technologies that projects. This change has allowed the Division a
will permit greater customer service by offering much needed increase in the resources available for
customers the options of budget billing and preventative maintenance activities.
flexibility in establishing differing due dates.
Additionally, the implementation of an automated
work order process will cut down on the use of Work Orders Vs.Sq.Footage
•
paper filing and increase efficiency in researching 3000 500 H
4 2500 '� - 400 p
customer requests. J viz 2000 - 300 o
O 1500 — ,"
Fleet Services $1,011,352 c 1000 = 200
The City of College Station has a fleet of over 400 3 500 = 100 S
vehicles and heavy equipment used to provide 0 - I -
better services to the citizens of College Station. 97 98 99 00
Nearly every service provider in the City depends WORK ORDERS —4—SQFT in 1000s
on having a reliable fleet of vehicles to provide
services. These include Police and Fire services, The above chart illustrates that an emphasis on
Solid Waste Collection, Public Utilities, and many preventative maintenance has kept the numbers of
others. The Fleet Services Division manages the work orders stable while square footage maintained
fleet and performs preventive maintenance and continues to increase.
vehicle repair.
Public Works Administration $331,678
Two Service Level Adjustments were approved for This is the administrative division of the Public •
the Fleet Services Division in FY 00. $8,667 has Works Department which includes Streets,
been approved as replacement costs for a new fleet Drainage, Fleet, Traffic, and Solid Waste
wash facility($130,000)that will be included in the Collection. Because the other activities of this
Equipment Replacement Fund. The new facility Department have been split among a number of
53
vision statements, Quality Service was the most would hire an outside consultant to review the
appropriate place to put this activity. Public Works City's market survey and provide validation for
Administration is the primary customer contact testing that is an integral part of the new pay plan.
point for these activities. City Council also approved a SLA for $13,955 to
An SLA for $61,611 was approved for convert a temp/seasonal position in the City
implementation of the greenways masterplan. The Secretary's Office into a full time records
SLA will add a Greenways Coordinator and technician. Finally, two SLAs of $831 each would
associated supplies. Funding for the position go toward the new copier replacement policy for
($49,811)would come from the recent bond Human Resources and the City Secretary's Office.
authorization for the greenways program. An
additional SLA has been approved of $831 for the General Government and
City wide copier replacement program. Capital Equipment CIP $748,093
General Government $1,625,901 General government and capital equipment
projects are planned assets that have a value to
Several administrative activities are included in the more than one specific area of City operations.
General Government Department that are Two main divisions within this category are public
described below. This discussion does not include facilities and technology projects. In FY 00,
Public Relations/Marketing, which is included in $600,000 was approved for public facility capital
Vision Statement#4 Education/Information. projects. $200,000 was approved for the
continuation of the fiber optic loop project.
The Mayor/Council activity is accounted for in this $400,000 was approved for the completion of the
Department. The City Secretary's Office is decompression of City Hall project.
responsible for elections, records management,
' City Council support and other activities. Technology projects, in FY 00, were approved to
funded at a cost of $148,093. Such projects
The City Manager's Office is responsible for the include $23,033 for a Human Resources module,
day to day operations of the City, and for providing $25,060 for AFIX fingerprinting software,
recommendations on current and future issues to $50,000 for the first year funding of the public
the City Council. Another key support area for the safety system, and $50,000 for the initial year of
service providers in the organization is the Legal the records storage project.
• Office. The Legal Office provides legal services
and support to the City Council and the City staff. Strategic Issues
Ten strategic issues have been identified under this
1999 Operational Improvements vision statement for FY 2000:
The Municipal Volunteer Program, organized under
the City Manager's Office, has created a ® 6. Streamlining Development Process/Staffing
computerized tracking system that allows a monthly Issues
calculation of hours and numbers of volunteers • 7. Comparison of Compensation to Market
throughout the City. With this information, the • 8. Regional Water Authority
potential dollar savings to the City from the use of • 11. Drainage Maintenance
volunteers can be identified. • 15. Cooperative Efforts with TAMU & CSISD
® 16. Strategic Plan
• The Human Resources Department is responsible o 18. Centralized Customer Service
for helping hire and retain the most suitable o 19. Gateway Streetscape and Beautification
candidates for jobs. Human Resources provides • 23. Street Markings Program
training activities, and administers the
compensation and benefits program in the City. 24. Growth Management
Five service level adjustments were approved in
FY 00 for the General Government Department.
In the City Manager's Office, $14,893 was
approved to up-grade the current Volunteer
Coordinator into a regular, part-time position. A
second SLA of $50,000 for Human Resources
54
6. CULTURAL ARTS $255,400
Citizens benefit from availability and development of visual and
performing arts.
Cultural Arts are provided in a number of ways in College Station. Cultural Arts are important in a
community and provide some of the amenities that can make it a special place. Many of these are not
provided by the City; instead, organizations such as Texas A&M University provide many of these services
and programs. The City, however, provides funding for the cultural arts through the Brazos Valley Arts
Council. This organization serves as a clearinghouse for other arts related organizations.
APPROPRIATIONS - CULTURAL ARTS
Feasibility
Study
8%
'"1141/g
IIIIIIIIIIIIIIIIIIIO
. ' . %' �, sal
Arts Council
92%
The Arts Council of Brazos Valley $235,400 Cultural Arts Feasibility
The City of College Station provides funding to the Study $20,000
Arts Council of Brazos Valley each year through A service level adjustment of $20,000 was
proceeds from the Hotel/Motel Occupancy Tax approved to fund a feasibility study on building a
Fund. The Arts Council uses these funds to offer performing arts center in College Station. The
the following programs and activities: 1) Local recent citizen survey conducted for the City shows
Color Art Gallery and Store; 2)Art Classes at Art that there is support for such a facility. This study .
Space; 3)an Annual Grant Program to provide will take an in-depth look at the issues to determine
local non-profit organizations with financial support the feasibility of such a facility for this community.
for arts-related projects; 4) Scholarships; 5)Arts
Education; 6)ArtiFacts publication; and 7)Arts in Cultural arts are also provided by the City through
Public Places. some of the programming at the Wolf Pen Creek
Amphitheater and various other Parks and
The City of College Station works with the Arts Recreation sponsored programs.
Council through the Parks and Recreation Director,
who serves as the liaison to the organization.
Strategic Issues
During FY 99, the Arts Council continued its Art in No strategic issues have been identified under this
Public Places Program. Currently in its second vision statement for FY 2000.
year, the public art program places outdoor
sculptures at three sites in College Station over a
nine month period. An approved increase of
$6,400 in the FY 00 budget will permit the Arts
Council to continue the on-going program with •
anticipation of purchasing another work from those
on temporary display. In addition, an approved
increase of $20,000 will allow the Council to
conduct the Millennium Celebration of Culture and
Art in a Northgate festival.
55
We're Committed
•
044
To Excellence
56
7. EMPLOYMENT/PROSPERITY $44,628,299
Citizens benefit from an environment that is conducive to providing
diverse employment opportunities.
The encouragement of employment and prosperity is one of the key goals of the City policy makers. This
is achieved in a variety of ways including economic development efforts to recruit and retain businesses in
and to College Station. Redevelopment efforts in areas such as Northgate are designed in part to
encourage an increase in prosperity. Business Park development is also critical to the City's efforts to
provide diverse employment opportunities. The Electric Utility encourages employment and prosperity by •
providing some of the key resources businesses need. Employment and prosperity are also promoted
through the activities of the Convention and Visitors Bureau and the Brazos Valley Sports Foundation.
APPROPRIATIONS - EMPLOYMENT/PROSPERITY
Econ & Comm Dev
CVB & BVSF Comm Devel ED Activities
Fund 2%
2% 2% 10%
Electric CIP
10% gII «:•. si Northgate CIP
syi,1;`ti:
EDC
Energy Cons Electric Div 0%
0% 67%
Economic and Community $767,468 van for use by the Community Development staff
Development and eligible outside agencies receiving Community
The Economic and Community Development Development funds.
Department is responsible for coordinating
economic development activities in College Station. Community Development Fund $4,345,704
These activities include marketing the Business The Community Development division helps
Center in College Station as well as the rest of the provide low cost housing and other public
City for new business activity. The department assistance through community development block
director serves as the staff liaison to the Economic grant funds from the federal government. These
Development Corporation. funds are used to assist low to moderate income
residents of College Station. Assistance is provided
Four different SLAB were approved for these two in areas including housing, public agency funding,
activities. In Economic Development, $18,000 public facility improvements, and economic
was approved for landscape maintenance at the development. Community Development grants
business center, and $2,000 has been approved for FY 00 include $1,186,000 in CDBG funds,
for two employees to receive certification in the $536,000 in HOME funds, and $120,000 in
Economic Development Institute. In Community program income. $184,760 has also been
Development, $53,241 was approved to add an appropriated from the Cedar Creek Project. In
Affordable Housing Coordinator. The costs for this addition to these funds, there is expected to be
position would be reimbursed from CDBG and $2,318,944 in unexpended funds from previous
HOME grants received from the Department of years' grants available for community needs.
Housing and Urban Development(HUD).
$22,500 has also been approved to purchase a
57
Economic Development $189,494 Three SLAs were approved for upgrades to
Corporation vehicles scheduled to be replaced: $10,000 for an
The Economic Development Corporation is a joint aerial man lift, $5,000 to upgrade a standard truck
agency funded by the Cities of Bryan, College to an extended cab truck, and $2,500 for a cargo
' . . Station, and Brazos County. The EDC promotes safety screen for a van. Other SLAs include
the Brazos County region for economic $12,000 for the replacement of manual tools with
development prospects. In FY 00, the EDC will battery and gas powered tools, and $30,860 for
receive $19,494 over their FY 99 budget for a substation maintenance. $471 was also added for
total of $189,494. The additional money will be the city-wide language pay SLA.
used to fund a new position at the EDC.
' Economic Development $888,245 Comparison of Purchased Power
Activities (cents/kWH)
A number of Economic Development activities 5
were approved in the FY 00 budget. Phase III of 4 '., ,
the College Station Business Center is budgeted to 3- _r . a -- CS
be built in FY 00. $888,245 has also been 2 - — —APPA
•
budgeted for economic development incentives for 1
FY 00. 0
95 96 97 98 99
• Northgate Capital Projects $3,176,622 The graph above compares the American Public
Northgate is the oldest commercial district in Power Association's average power cost with the
. College Station. It has a number of churches and a average price paid by the City. The last three years
` . residential area as well. The revitalization of the show that the City has reduced and maintained its
Northgate area has been a top priority in recent cost below the average APPA cost. .
. years. It is hoped these efforts in Northgate will
have a positive effect on the businesses in the area Electric Capital Projects $4,379,900
and will encourage additional redevelopment in the In FY 00, all approved electric capital projects will
area over time. For FY 00, $3,176,622 was be funded from current revenues, without any
approved for the College Main parking garage. electric revenue bonds needing to be issued.
The project is scheduled for completion in FY 01. Significant approved electric capital projects include
' • Electric Division $29,827,725 $875,000 for routine service and system
extensions due to new development in the
The Electric Division is responsible for providing community, $700,000 for community
• . • cost efficient and reliable electric service to the enhancement, $215,00 for residential and
• citizens, businesses, and institutions in College thoroughfare street lighting, $1,597,400 for switch
Station. Electric service is critical to the ability to station substation conversion, and $100,000 for
encourage new employment and prosperity in the underground capacity improvement. Funds in the
City. amount of $100,000 were approved for electric
service extension to the Business Center.
The approved FY 00 Electric Division budget
adjustments totaling $200,000 was approved for transmission
includes service level ad
1 metering, while $400,000 was approved to
$259,765. The largest SLA, $135,000, is for an continue the fiber optic loop.
asset management and strategic plan study.
Another SLA is for the outsourcing of the creation Energy Conservation $222,480
• of a GIS database of existing easements costing Energy Conservation Division is responsible for
$60,000. encouraging and helping customers to use energy
A SLA was approved for an existing program with wisely. In FY 00, the Energy Conservation Division
will move from the Development Services
rising costs, $2,233 for additional funding of the Department into the Public Utilities Department to
state mandated one call system. A SLA for
$2,172 was also approved for the new copier more efficiently and effectively manage its
replacement policy. operations. The FY 00 approved budget is
$222,480, a 1.4% decrease over the FY 99
• revised budget
58
Convention and Visitors Bureau $705,000 such as the City of College Station and an increase
The Bryan-College Station Convention and Visitors in private donations. To date the private donations
Bureau is an important component in the to the Sports Foundation have not been as high as
encouragement of employment and prosperity originally projected. At issue is what level of
opportunities. The Convention and Visitors support the City of College Station wants to
Bureau works to encourage tourism into the Bryan provide the Brazos Valley Sports Foundation. The
and College Station area. The approved budget for approved level of funding provides an interim
FY 00 is $73,740 more than the FY 99 revised approach that will provide an opportunity to
budget. The additional funding will be used for determine what level of service should be provided
building renovations, including the replacement of by the Sports Foundation.
the air conditioning system in the building occupied
by Convention and Visitors Bureau, as well as fund Strategic Issues
a festivals and events position. Two strategic issues have been identified under this
vision statement for FY 2000. They are as follows:
Brazos Valley Sports Foundation $125,660
The base budget for the Brazos Valley Sports • 3. Economic Development
Foundation is $122,000. The Foundation • 13. Tourism Development
requested an increase of $48,000, or 39.3%. The
total authorized increase is $3,660, or 3%,
allowing the Sports Foundation to continue
operations at existing service levels. The Brazos
Valley Sports Foundation was created to put a
focus on marketing sporting events in the
Bryan/College Station area. The original proposal
was to have a decrease in funding from the entities
59
We're Committed
141,00
To Excellence
8. CIVIC PRIDE $2,314,391
Citizens benefit from well-planned, attractive residential and commercial
areas, and from preserving historic areas.
Civic Pride is a critical part of what makes a community a good place to live. The City Council has
identified this as one of the key policy areas for the City. Planning and development policies are critical
because these have the greatest long term impact on community image and how citizens feel about their
neighborhoods.
APPROPRIATIONS - CIVIC PRIDE
Engineering Other
Division(PW) 2%
29%
4 is
Development
Services
69%
Development Services $1,596,292 neighborhood planning activities. This package
The Development Services Department administers includes funding for an intern and supplies needed
new development in the City. The development to continue the program. Additionally, as part of
process includes planning and building function as the Copier Replacement Policy, a SLA of $1,119
well as development coordination activities. Also was approved. These service level adjustments
involved in the development process are other should increase customer service by increasing
areas including the Fire Department and Public divisional efficiencies.
Utilities.
Development Services works to ensure that the
There are five authorized Service Level zoning, subdivision, drainage and other ordinances
Adjustments in Development Services. An SLA are complied with. This ensures the community
was approved for $148,398 to assist the develops in a manner consistent with the policies
department in keeping pace with the current level established by the City Council. .
of development review activity. This activity has
been at a high level and additional resources are
needed to make sure the development process Value of New Development
does not take longer than necessary, and to ensure
the quality of the development that occurs in 150
College Station. This can be critical to reducing o 100 -
future maintenance costs of developer built
infrastructure that becomes the city's responsibility .__ 50
to maintain.
in 10 s co rn o
ON ON ON ON ON ON o
Another SLA for the creation of a Land
Management Coordinator position was authorized I ®Residential ®Commercial
at $45,659. Also authorized was a SLA of
$29,000 for additional support of The graph above depicts an increasing trend in the
value of new residential and commercial
61
development within the City. This growth has quality manner it is necessary to have the staff to
occurred in a market environment of minimal manage the projects. This SLA will go towards
inflation indicating that the growth is in real values. achieving that goal.
As would be expected, building permit activity is up
as well. Residential building permits issued Other Civic Pride Activities $54,000
through September of 1999 increased 56.8% over Several outside organizations provide services that
those issued for the same period of 1998. Growth impact civic pride. The first is Brazos Beautiful.
is primarily associated with residential remodeling This organization focuses on a number of
• and new duplex construction. The number of community enhancement areas including
commercial permits issued is down slightly but have beautification and litter reduction, waste
recently included several high value hotels. minimization and recycling, and public relations
• and education in these areas. The Brazos Beautiful
Engineering Division (PW) $664,099 approved budget for FY 00 is $37,000. $17,000
The Engineering division is responsible for the of that amount is for their base budget. The other
administration of the City's capital improvement $20,000 is for a beautification grant to enhance
plan. This includes the building of projects the gateways into the City. The Noon Lion's Club
approved as part of bond elections such as streets, again requested funds to purchase fireworks for the
fire stations, libraries, and others; as well as capital annual 4th of July fireworks display in 2000. The
projects for the public utilities such as electric, approved budget is $8,000.
water, wastewater, and drainage projects. The Sister Cities Association requested and will
receive $9,000 for FY 00. This organization
Two SLAB have been authorized for the establishes ties with other cities in the world and
Engineering Division in FY 00. $143,875 was corresponds and has visitor exchanges. Groups
approved to enhance the abilities of the Division to from the sister cities make trips here and
keep up with the growing number of Capital delegations from this area visit the foreign cities.
Improvement Projects throughout the City. The
SLA will add an engineer, engineering technician,
vehicle, and supplies. A second SLA for $32,470 Strategic Issues
was approved for contract inspection services of Four strategic issues have been identified under this
development projects. vision statement for FY 2000. They are as follows:
The SLA to help implement the capital program is • 5. Neighborhood Program and Policy
important given the size of this year's approved • 10. Comprehensive Plan Implementation
capital budget of $43.1 million. In order to ensure • 12. Northgate Revitalization
these projects are constructed in an efficient and • 22. New City Hall
•
62
FINANCIAL SUMMARIES
63
GENERAL FUND
The General Fund is used to account for all
activities typically considered governmental 1. Prmperty Taxes are projected to be $3,431,548,
functions of the city. These include Public Safety, up 10.6%over the FY 99 revised budget. This
Public Works, Parks and Recreation, Economic and increase in ad valorem tax revenue is due to new
Development Services, the support functions for development and increased value of existing
these areas, and the administrative functions for the properties.
city.
The operation and maintenance portion of the
•
The General Fund is prepared on the modified ad valorem tax rate was at 16.31 cents per
• accrual basis of accounting. Under this basis $100 of valuation. Approximately $83,000 of
revenues are recognized when they become the property tax that would ordinarily have gone
measurable and available to finance expenditures of into the General Fund will go to the Wolf Pen
the current period. Expenditures are recognized Creek Tax Increment Financing (TIF) Fund while
when the related fund liability is incurred with the Melrose TIF will receive $50,000.
exception of several items. The full listing of these
items can be found in the Financial Policies on page 2. SSales_Tax is projected to be $11,849,500 in FY
F-1. 00, up 4.5% over the FY 99 revised budget.
For FY 00, the General Fund is influenced by Sales tax law changes, passed by the state
current policies and approved policy changes. The legislature, are expected to reduce College
policies include inter-fund equity; maintaining a Station revenues by $12,500. That reduction
balance between revenues and expenditures; and has been factored in to the estimate for FY 00.
maintaining the level of service currently provided Estimated revenue is based on regression
as the city experiences residential and commercial analysis of historical revenues, expected future
growth. retail sales and employment, and personal
income. Good economic conditions continue to
The City is committed to look for ways to improve contribute to higher than normal growth in sales
service delivery and efficiency of its operations. In tax revenue.
• FY 00, there are minor changes involving different
departments in the General Fund. For example, 3. Mixesl_Drink and Franchise—Taxes are projected
the Fire Department has separated Fire Operations
into Fire Suppression and Emergency Medical to increase 11.7% from the FY 99 revised
Services. This change should make it easier to budget. Growth in the cable and phone
• determine the cost of providing these two services. franchise taxes have led to much of the revenue
Also, the Office of Management and Budget has increase.
reduced its number of analyst positions by one in
the FY 00 budget by eliminating the previously 4. _Permit Revenue for FY 00 is projected to
listed vacancy. increase 9.4%the FY 99 revised budget. Good
economic conditions have caused higher than
The approved FY 00 General Fund revenues are
normal growth to continue in building activity
$26,977,858, a 6.3%increase over the FY 99 over recent years.
revised budget. The increase is due to normal
growth and inflationary factors and is distributed
among most of the major revenue categories. Also 5. Government Grants experienced higher
included in the above estimate are approved service revenues than expected in FY 99 and are
level adjustments for fee increases, grants, and estimated to decline $25,586 from the FY 99
donations from external sources. The approved year end estimate. Many of the grants relate to
budget includes a reduction of $12,500 in expected the addition of Police Officers over the past
•
revenues to reflect the expected impact of recent several years. The approved budget amount for
state mandated sales tax changes. FY 00 is $282,814. Authorized service level
adjustments of $127,814 are included.
• Revenue projections are conservative estimates
relative to historical trends and consider economic 6. ParksancLRecxeation revenues will increase
variables that affect the City's revenue stream. A 2.4% in FY 00 over the FY 99 year end
table in appendix D provides historical trend data• estimate of actual revenues.
on major revenue categories. Major revenue
estimates and assumptions are explained below.
64
7. OIher_Sesvice Charges include miscellaneous outlined by the City Council. A net total of $1.3
charges and fees from various departments million approved service level adjustments are
within the general fund, primarily Police, Fire included in the approved budget. These service
and Municipal Court. Police Department level adjustments are discussed in detail in the
charges are projected to increase by 67.1%to executive summary and department summaries.
$353,300, partially due to an approved service
level adjustment for an Alarm Permit The General Fund has experienced changes in the
Coordinator. Fire Department charges are number of budgeted positions. In the FY 00 base
expected to increase 4.7%to $334,430. budget, the following changes have occurred in the
8. Fines, Forfeitssand Penalties are principally number of full-time equivalent positions. The
ticket and court fines from the Municipal Court. Energy Audits position was moved from the
They are projected to increase by 12.3%from General Fund to the Electric Fund and a position
the FY 99 year end estimate to $1,365,000 in was eliminated in the Office of Management and
FY 00. This increase is partly related to the Budget. These changes result in a net decrease of
approved addition of 2 new motorcycle police 2 full-time equivalents to the base budget for the
officers who will address traffic issues. Also, General Fund. The FY 00 base budget has 519
there is an approved addition of 1 Municipal positions approved.
Court Customer Service Clerk that will increase
the ability of the City to process fine revenue. Approved service level adjustments will result in an
increase of full-time equivalents. Among the
9. Misceha. neo_us Revenues include such items as approved positions are 3 additional Police Officers,
miscellaneous rents and royalties, miscellaneous 3 additional Fire Fighters, and various others to
meet increasing service demands. There is a net
donations, collection service fees, sale of
abandoned property, sale of fixed assets, etc. increase of 24 positions in the FY 00 approved
The FY 00 total is $178,000, a decrease of budget over the FY 99 revised budget. This figure
includes an increase of 26 full-time equivalent
$24,000 from the FY 99 year end estimate. positions, and a reduction of 2 full-time equivalent
The decrease from the current year end estimate positions.
is due to the unknown and unplanned origin of
many of these revenues. Approved Outside Agency Funding from the
General fund FY 00 budget is $192,575. Agencies
10. Return on Investment(ROI)transfers from the that have requested to maintain current levels of
enterprise funds were approved to be funding are the Brazos Valley Council on Alcohol
$5,673,885 for FY 00, a 6.4% increase over and Substance Abuse, $25,000; Retired and Senior
the FY 99 revised budget. Volunteer Program, $5,000; SCA Student
Ambassador program, $9,000; and the Noon Lions
11. Investment e.rn'.gs projected to be $400,000 Club, $8,000. The Brazos County Health District •
which is above the FY 99 budget estimate of has requested an increase in funding of $4,275 for
$390,000. The slight increase in investment a new total of $89,775. The Dispute Resolution
earnings is dependent on modest increases in Center of Brazos County has been allocated
interest rates to partially offset the decrease in $2,500 and the Brzzos Senior Center has been
the fund balance. allocated $3,300. Also included is $50,000 for the
beautification project along FM 2818 being
City staff continued to look for ways to reduce coordinated by Brazos Beautiful.
expenditures in the FY 99 budget process. The
Budget Office identified approximately $809,000 in There is $894,550 budgeted for pay and benefit
one time expenditures that were removed from the adjustments in the General Fund for FY 00. The
FY 00 departmental target budgets. An additional plan will allow a 4%pay increase across the board.
$693,000 from the non-departmental section of It will also provide funds for skills and competency
the General Fund were also removed. based pay. Included in the above number is
$16,899 for Language Skills Pay.
Net Expenditures for FY 00 are expected to be
approximately $27.4 million, approximately 3.7% The FY 00 approved budget includes $76,784 for
higher than the FY 99 year end estimate. This special projects. These funds will be used as loan
increase is due to inclusion of funding for service repayment to the Electric fund for a portion of the
level adjustments that allows the City to address Northgate Revitalization project.
"Strategic Issues" and "Vision Statements" as
65
•
CITY OF COLLEGE STATION
GENERAL FUND
. FUND SUMMARY
FY 98-99 FY 98-99 FY 99-00 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED APPROVED BUDGET FROM
. ACTUAL BUDGET ESTIMATE BUDGET SLAS BUDGET FY 99 TO FY 00
• BEGINNING BALANCE $ 6,573,606 $ 5,964,198 $ 5,964,198 $ 4,945,399 $ 5,508,877 $ 4,945,399
REVENUES:
PROPERTY TAX $ 2,753,863 $ 3,102,000 $ 3,102,000 $ 3,431,548 $ 0 $ 3,431,548 10.62%
• SALES TAX 10,912,466 11,336,000 11,488,000 11,862,000 (12,500) 11,849,500 4.53%
', MIXED DRINK AND FRANCHISE 1,610,444 1,537,400 1,638,000 1,717,000 0 1,717,000 11.68%
• LICENSES AND PERMITS 577,032 526,750 550,000 576,000 0 576,000 9.35%
• . GRANTS 187,700 281,794 308,400 155,000 127,814 282,814 0.36%
PARKS AND RECREATION 554,454 624,824 566,400 580,000 0 580,000 (7.17%)
OTHER CHARGES FOR SERVICES 778,866 646,030 726,000 750,000 174,111 924,111 43.04%
FINES,FORFEITS,AND PENALTIES 1,233,604 1,426,700 1,216,000 1,255,000 110,000 1,365,000 (4.329'o)
INVESTMENT EARNINGS 485,409 411,000 390,000 400,000 0 400,000 (2.68%)
MISCELLANEOUS 235,989 152,500 202,000 178,000 0 178,000 16.72%
RETURN ON INVESTMENT 5,330,500 5,333,975 5,333,975 5,673,885 0 5,673,885 6.37%
' TOTAL REVENUES $24,660,327 $25,378,973 $25,520,775 $26,578,433 $ 399,425 $26,977,858 6.30%
' TOTAL FUNDS AVAIIABIE $31,233,933 $31,343,171 $31,484,973 $31,523,832 $ 5,908,302 $31,923,257 1.85%
EXPENDITURES:
' POLICE $ 6,324,128 $ 7,170,250 $ 7,005,069 $ 7,174,337 $ 423,457 $ 7,597,794 5.96%
FIRE 4,239,573 5,053,652 4,914,261 4,901,660 243,342 5,145,002 1.81%
PUBLIC WORKS 3,965,911 4,313,390 4,247,182 4,293,119 421,370 4,714,489 9.30%
PARKS AND RECREATION 4,269,208 4,846,239 4,746,690 4,766,408 310,273 5,076,681 4.76%
LIBRARY 586,438 649,391 636,664 645,391 53,411 698,802 7.61%
DEVELOPMENT SERVICES 1,303,023 1,557,824 1,517,758 1,372,116 224,176 1,596,292 2.47%
ECONOMIC&COMMUNITY DEVEL. 602,016 671,107 569,032 671,727 95,741 767,468 14.36%
OFFICE OF TECH.&INFO.SYS. 1,622,268 1,987,036 1,953,527 1,760,210 222,583 1,982,793 (0.21%)
FISCAL SERVICES 1,540,144 1,946,295 1,825,529 1,938,433 60,098 1,998,531 2.68%
GENERAL GOVERNMENT 1,642,082 1,678,636 1,673,094 1,692,281 80,510 1,772,791 5.61%
PUBLIC AGENCY FUNDING 139,177 182,500 132,500 188,300 4,275 192,575 5.52%
OTHER 1,822 0 0 0 0 0 N/A
SPECIAL PROJECTS 378,117 526,784 526,784 76,784 0 76,784 (85.42%)
ECONOMIC DEVELOPMENT 183,800 183,800 183,800 0 0 0 (100.00%)
•
TEEN CENTER 400,000 0 0 0 0 0 N/A
• DEBT AVOIDANCE 1,900,000 585,500 585,500 0 0 0 (100.00%) •
GENERAL/ADMIN.TRANSFER (3,716,383) (4,085,416) (4,027,816) (4,062,303) (757,119) (4,819,422) 17.97%
ESTIMATED GAINSHARING DIST. - - - 354,593 0 354,593
CONTINGENCY 0 151,395 50,000 241,899 0 241,899 59.78%
TOTAL EXPENDITURES $25,381,324 $27,418,383 $26,539,574 $26,014,955 $ 1,382,117 $27,397,072 (0.08%)
•
GAAP ADJUSTMENTS $ 111,589
INCREASE(DECREASE)IN
FUND BALANCE $ (720,997) $ (2,039,410) $ (1,018,799) $ 563,478 $ (982,692) $ (419,214)
ENDING FUND BALANCE $ 5,964,198 $ 3,924,788 $ 4,945,399 $ 5,508,877 $ 4,526,185 $ 4,526,185
66
GENERAL FUND - SOURCES
OTHER 1 PROP.TAX
FINES 8% 13%
5%
ROIL k,_:.
us
GRANTS s �a ��
a
1% ' t,. :,
,b.
LICENSES AND I SALES TAX
PERMITS II 44%
2% 1 OTHER TAXES
6%
GENERAL FUND - USES
SPEC PROD 1 GOVT. FINANCE
0% LIBRARY OTHER IGEN.
5% 6%
2% 11% OTIS
-............................... ,/ „ ,,. , ' = -
sr..;...., 6%
PARKS *
14/0
fiF3p POLICE
� a' 21%
• ;
g
PUB.WORKS
13% 1ECON./COMM.DEV.1
IDEV.SERV.I FIRE 2%
5% 15%
67
DEBT SERVICE FUND
The City's basic debt management policies are Current analysis of the debt requirements in the
explained in the Financial Policy Statements, future shows that the City will have enough debt
• • included in Appendix Fto this document. The capacity to issue all of the authorized bonds
City is continuing to review its debt management without a tax increase. In FY 00, it is estimated
• policies and to address the particular concerns and that $6.57 million of the 1998 authorization,
needs of the citizens. The City strives to issue debt along with previous years' authorization (1995) of
only to meet capital needs.
• $2.67 million in General Obligation Bonds will be
The Debt Service Fund is prepared on the issued for a total of $9,245,000. The 2000
modified accrual basis of accounting. Under this GOBs will be used as follows:
basis revenues are recognized when they become
measurable and available to finance expenditures • $4.69 million for street projects
of the current period. Expenditures are recognized • $290,000 for Northgate and sidewalk
when the related fund liability is incurred with the improvements
exception of several items. The full listing of these • $1.1 million for traffic management
items can be found in the Financial Policies on • $810,000 for fire station renovation
1 page F- .
$1.57 million for park improvements
State law in Texas sets the maximum ad valorem $785,000 for drainage improvements
• : tax rate for a home rule city, such as College
Station, at $2.50 per $100 dollars valuation It is also anticipated that the City will issue $4.1
• including all obligations of the city. The City of million of COs. These Certificates are expected to
• College Station's approved ad valorem tax rate is be issued as follows:
42.93 cents/$100 valuation which would allow
the city to legally increase its rate by more than • $701,000 for Adamson Pool renovation
five times the current rate. • $200,000 for the City's fiber optic loop
• $148,000 for miscellaneous technology
Current policy is to maintain at least 15% of projects
annual appropriated expenditures and any • $2,390,000 for street projects
• associated fees as the Debt Service Fund balance • $162,000 for a roller hockey rink
at fiscal year end. The fund is in compliance with
that policy. • $450,000 for business park construction
• $50,000 for neighborhood CIP projects
The most recent debt issues of the City of College
Station have earned ratings*from Moody's and Although not supported by tax debt, $16.95
Standard& Poor's as follows: million in Utility Revenue Bonds (URBs)will also
• be issued for water and waste water projects.
• Standard & Revenue bonds are backed by utility charges and
Bond Type Poor's Moody's not property taxes.
. General Obligation A+ Al
Utility Revenue A+ Al Each year an analysis is done to determine what
Certif. of Oblig. A+ Al resources are needed and if refunding and call
options are available and in the best interest of the
Revenues in the Debt Service Fund are anticipated City. It is not anticipated that any bonds will be
to increase in FY 00 by 10.3%from the FY 99 called in FY 00.
revised budget, reflecting the increased taxable
• base in College Station. The debt service portion The following section contains a schedule of
of the ad valorem tax rate was approved at 26.62 requirements and a summary of requirements for
cents per $100 valuation for FY 00. This is a all General Obligation Bonds and Certificates of
reduction of 0.13 cents from the FY 99 debt Obligation. The detail information for each
service tax rate of 26.75 cents per $100 valuation. individual GOB and CO is found in Appendix J.
The schedule of requirements and the individual
In the fall of 1998, citizens of College Station detail information for all Utility Revenue Bonds are
approved $24.24 million in future bond also found in Appendix J.
• authorization for streets, traffic, fire stations, land
. acquisition, parks, and drainage improvements.
*The ratings are standard ratings of Moody's and S&P. The highest rating available on S&P is AAA and the lowest"investment
grade"debt issue is BBB. In contrast,Moody's highest rating is Aaa and the lowest"investment grading"is Bbb.
68
CITY OF COLLEGE STATION
DEBT SERVICE FUND
FUND SUMMARY
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN •
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
BEGINNING BALANCE $1,991,448 $ 2,756,036 $ 2,756,036 $3,476,221 $3,476,221 26.13%
REVENUES
ADVALOREM TAXES,ETC. $5,024,027 $ 5,132,300 $ 5,133,150 $5,587,875 $5,587,875 8.88%
INVESTMENT EARNINGS 347,341 279,514 352,065 349,541 349,541 25.05%
OTHER 284 0 0 0 0 0.00%
TRANSFERS 0 411,101 264,569 487,470 487,470 N/A
REFUNDING 0 0 0 0 0 N/A
TOTAL REVENUES $5,371,652 $ 5,822,915 $ 5,749,784 $6,424,886 $6,424,886 10.34%
TOTAL FUNDS AVAILABLE $7,363,100 $ 8,578,951 $ 8,505,820 $9,901,107 $9,901,107 15.41%
EXPENDITURES AND TRANSFERS
GENERAL OBLIGATION BONDS $4,052,311 $ 4,531,035 $ 4,131,035 $4,284,750 $4,284,750 (5.4%)
CERTIFICATES OF OBLIGATION 543,422 437,463 437,463 802,691 802,691 83.5%
WOLF PEN CREEK CONF.CENTER 0 411,101 411,101 487,470 487,470 N/A
AGENTS FEES,OTHER COSTS 9,356 50,000 50,000 50,000 50,000 0.0%
BOND ISSUANCE COSTS 1,975 0 0 0 0 N/A
REFUNDING 0 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS $4,607,064 $ 5,429,599 $ 5,029,599 $5,624,911 $5,624,911 3.60%
INCREASE(DECREASE)
FUND BALANCE $ 764,588 $ 393,316 $ 720,185 $ 799,975 $ 799,975
ENDING FUND BALANCE $2,756,036 $ 3,149,352 $ 3,476,221 $4,276,196 $4,276,196
69
DEBT SERVICE FUND - SOURCES
OTHER
I INVEST.EARNINGS I 8%
5%
3,3.= F >€ r't F r f , t.
iG5£ .,....£.�.I..i":`:i...t„��C:._£_�3_;:..I, 2_. .I i 3
3 2 €�k r t € ? t s d � �aQ
tt. t t
..• . 3#' w: s s `,ran i-f..1V,4' t "4 s4i t ' �ei:'6.t M,,
PROP.TAX
87% .
DEBT SERVICE FUND - USES
WPC CONF.CENTER1 FEES
9% 11 1%
CERTIF.OF
OBLIGATION
14% r4 • ;
,_,,, % -• a re,=t �.r ',�• , „... ,�,,, .._ ,,,,...
�er .:; ',*}',z. .� �:-� - :^�*..,!o�.,i',;�+i�..;�i �,�'„r a"a., A a'�'"_�' .'a,�=���a'x==,':=`fir'�'t`�;''�:s"';
#�. ''';• ,*';Y'i •,_,* :,:t =' :•: rx �^` r';= ,+`'� �3.'.;rr,cr 'I'' ,,=�ar`;�= rrF'..,
,P r `,=''rz s'•x err=„r F sY r;;r.=E:a ;,,y= ;,'r�`arrr�r",a`:,, gyp +�• ,,z,.a i, ..�,,,:,, : r,
ara r parry d �
a� ..t ' r'',',,.M� �"'''a�r'ra r'r".,r;F fa`,,,�Faa'>ar,a
•
� � �� G O. BONDS
70
PARKS XTRA EDUCATION FUND
Established in FY 96, Parks Xtra Education is a Although the majority of classes are taught at
joint effort of the City of College Station and the CSISD facilities, specialty classes are taught at
College Station Independent School District businesses throughout Brazos County. An
(CSISD) to provide community based education example of a specialty class offered by Parks
programs. Xtra Education is a wine tasting class taught at
the Messina Hof Winery. In FY 99 course
The Parks Extra Education Fund is prepared on offerings were expanded to include several new
the modified accrual basis of accounting. Under computer training classes held at the recently
this basis revenues are recognized when they renovated College Station High School. These
become measurable and available to finance courses allowed students to use CSISD computer
expenditures of the current period. Expenditures hardware while accessing both College Station
are recognized when the related fund liability is and CSISD owned software.
incurred with the exception of several items. The
full listing of these items can be found in the Approved program funding for FY 00 is
Financial Policies on page F-1.
$97,400. These funds include $75,000 to
cover the costs of instructors, supplies, equipment
Registration fees provide the primary funding for
the Parks Xtra Education Fund. Based on and various other program related costs. The
continuing strong class demand through FY 98 remaining $22,400 is to be allocated for the
and FY 99, revenues are projected at $75,000. payment of half the salary and benefits associated
with the position responsible for administering
In FY 99 numerous classes were offered to the program.
citizens aged 13 and older throughout the
community with topics ranging from dance and
music to the outdoors. The majority of the
classes are offered Monday through Thursday
evenings, with a sampling of classes offered on
the weekend and daytime throughout the
workweek.
•
71
CITY OF COLLEGE STATION
PARKS XTRA EDUCATION
FUND SUMMARY
FY 99 FY 99 FY 00 FY 00 %CHANGE IN
• FY 98 REVISED YEAR-END BASE APPROVED BUDGET FROM
•_. • ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
••
BEGINNING FUND BALANCE $ 40,501 $ 76,379 $ 76,379 $ 80,229 $ 80,229
REVENUES
XTRA EDUCATION REVENUES $ 74,728 $ 75,000 $ 74,000 $ 75,000 $ 75,000 0.00%
• INVESTMENT EARNINGS 2,960 1,600 4,200 4,011 4,011 N/A
OTHER 1,550 0 650 0 0 N/A
TOTAL REVENUES $ 79,238 $ 76,600 $ 78,850 $ 79,011 $ 79,011 3.15%
•
• TOTAL FUNDS AVAILABLE $ 119,739 $ 152,979 $ 155,229 $ 159,240 $ 159,240
•
•
. EXPENDITURES
XTRA EDUCATION PROGRAMS $ 43,360 $ 75,000 $ 75,000 $ 75,000 $ 75,000 0.00%
CONTINGENCY 0 0 0 0 0 N/A
TRANSFERS 0 0 0 22,400 22,400 N/A
TOTAL EXPENDITURES $ 43,360 $ 75,000 $ 75,000 $ 97,400 $ 97,400 29.87%
INCREASE(DECREASE)
IN FUND BALANCE $ 35,878 $ 1,600 $ 3,850 $ (18,389) $ (18,389)
ENDING FUND BALANCE $ 76,379 $ 77,979 $ 80,229 $ 61,840 $ 61,840
•
•
•
•
•
72
ECONOMIC DEVELOPMENT FUND
This is the third year to include the Economic opportunities and give existing businesses the
Development Fund in the budget document. opportunity to expand their operations.
The purpose of this fund is to account for all
funds that are to be used for business attraction The City has $888,245 available for cash
and retention. assistance in FY 00. Cash assistance for FY 00
has been allocated as follows:
The Economic Development Fund is prepared
on the modified accrual basis of accounting. Economic Development Cash Assistance
Under this basis revenues are recognized when
they become measurable and available to finance Organization FY 99 FY 00
expenditures of the current period. Universal Computer Systems 120,000 120,000
Expenditures are recognized when the related Decision One 75,000 0
fund liability is incurred with the exception of Development Matching Fund 50,000 50,000
several items. The full listing of these items can EDC/SCIC Membership 0 12,500
be found in the Financial Policies on page F-1. Other Projects 18,450 0
Future Potential 36,550 705,745
Total 300,000 888,245
Revenues for the Economic Development Fund
will be collected from the Electric, Water, As can be seen from the table above, there is
Wastewater, and Sanitation Funds. The $705,745 that will be available for other
contributions from these funds will total economic development prospects and activities.
$250,000. Investment earnings of If uncommitted at year end, these funds will
approximately $ 30,400 are also anticipated in contribute to the fund balance carried over from
FY 00. The Economic Development Funds' year to year. This flexibility will give the city an
expenditures are comprised of "Cash opportunity to work with various new and
Assistance" payments to various business current businesses to ensure that College Station
prospects. This assistance is aimed at providing has a diverse and vibrant economy.
prospective businesses with start-up
73
CITY OF COLLEGE STATION
ECONOMIC DEVELOPMENT FUND
FUND SUMMARY
FY 99 FY 99 FY 00 FY 00 %CHANGE IN
FY 98 REVISED YEAR-END BASE APPROVED BUDGET FROM
• ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
BEGINNING BALANCE $ 513,163 $ 623,845 $ 623,845 $ 607,845 $ 607,845
REVENUES
• OPERATING TRANSFERS
GENERAL FUND $ 183,800 $ 183,800 $ 183,800 $ 0 $ 0 (100.0%) .
ELECTRIC FUND 31,000 31,000 31,000 215,000 215,000 593.55%
WATER FUND 12,400 12,400 12,400 12,500 12,500 0.81%
SEWER FUND 14,600 14,600 14,600 10,000 10,000 (31.5%)
•
• SW COLLECTION FUND 8,200 8,200 8,200 12,500 12,500 52.44%
• INVESTMENT EARNINGS 29,878 20,000 34,000 30,400 30,400 52.00%
TOTAL REVENUES $ 279,878 $ 270,000 $ 284,000 $ 280,400 $ 280,400 3.85%
TOTAL FUNDS AVAILABLE $ 793,041 $ 893,845 $ 907,845 $ 888,245 $ 888,245 (0.6%)
EXPENDITURES AND TRANSFERS
CASH ASSISTANCE $ 166,390 $ 844,164 $ 300,000 $ 885,745 $ 888,245 5.22%
• OTHER 2,807 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 169,197 $ 844,164 $ 300,000 $ 885,745 $ 888,245 5.22%
•
•
INCREASE(DECREASE)
FUND BALANCE $ 110,682 $ (574,164) $ (16,000) $ (605,345) $ (607,845)
•
ENDING FUND BALANCE $ 623,845 $ 49,681 $ 607,845 $ 2,500 $ 0
•
74
ECONOMIC DEVELOPMENT FUND - SOURCES
INVESTMENT
EARNINGS
11% OPERATING
TRANSFERS
•
v3.
9 L:�
YF
Win` ..(• "
i
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THOROUGHFARE REHABILITATION FUND
The Thoroughfare Rehabilitation fund was fund. In FY 99 approximately $600,000
established to account for major was planned to be spent on the George
thoroughfare projects. In 1996, the City Bush East widening project and
Council approved the use of this fund and approximately $476,000 was planned for
established its' primary funding through other thoroughfare rehabilitation projects.
from the General Fund.
Approximately $1,050,000 has been
The Thoroughfare Rehabilitation Fund is ' transferred since the fund's inception in
prepared on the modified accrual basis of 1996. For FY 99 an additional $250,000
accounting. Under this basis revenues are was transferred from the General Fund for
recognized when they become measurable a total transfer of $450,000 for FY 99.
and available to finance expenditures of the No additional funds were approved for FY
current period. Expenditures are 00.
recognized when the related fund liability is
incurred with the exception of several The approved FY 00 budget for new
items. The full listing of these items can be
found in the Financial Policies on page F-1. Thoroughfare Rehabilitation projects is
$50,000.
For FY 00, interest on investments
accounts for all revenues received to this
77
CITY OF COLLEGE STATION
THOROUGHFARE REHABILITATION FUND
FUND SUMMARY
• FY 99 FY 99 FY 00 FY 00 %CHANGE IN
FY 98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
BEGINNING BALANCE $ 415,993 $ 654,144 $ 654,144 $ 58,112 $ 58,112
•
REVENUES
TRANSFERS 200,000 450,000 450,000 0 0 (100.00%)
INTEREST ON INVESTMENTS 38,151 30,000 30,000 2,900 2,900 (90.33%)
TOTAL REVENUES $ 238,151 $ 480,000 $ 480,000 $ 2,900 $ 2,900 (99.40%)
TOTAL FUNDS AVAILABLE $ 654,144 $ 1,134,144 $ 1,134,144 $ 61,012 $ 61,012 (94.62%)
EXPENDITURES AND TRANSFERS
STREET PROJECTS $ 0 $ 1,076,032 $ 1,076,032 $ 50,000 $ 50,000 (95.35%)
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 0 $ 1,076,032 $ 1,076,032 $ 50,000 $ 50,000 (95.35%)
INCREASE(DECREASE)
IN FUND BALANCE $ 238,151 $ (596,032) $ (596,032) $ (47,100) $ (47,100) (92.10%)
ENDING FUND BALANCE $ 654,144 $ 58,112 $ 58,112 $ 11,012 $ 11,012 (81.05%)
•
78 .
GENERAL GOVERNMENT
CAPITAL PROJECTS BUDGET
The City of College Station develops and adopts a five In FY 99, the City issued $850,000 in CO debt for the
year Capital Improvements Project List. The list is George Bush East extension to Dartmouth project. In
updated annually and presented for City Council FY 00, the City anticipates issuing a total of
review as a part of the annual budget process. The list $4,126,000 for various projects. These funds will be
consolidates all anticipated capital needs for which used for capital projects without GO or other
funding authorization exists. The list is divided into designated funding sources.
several sections depending on the services provided
and the funding source. The City operates under the The other type of debt that the City will generally use
laws of the State of Texas and the City of College is revenue bonds. Revenue bonds are issued any time
Station's Home Rule Charter. there is a need for financing capital construction or
acquisition. It is also used when the asset will reside in
The City has legal authority to issue general obligation one or more of the City's enterprise funds, such as the
debt only after a positive vote of the citizens. General Northgate Parking Fund. Generally, revenue bonds do
Obligation(GO)debt is debt that obligates the City to not require voter approval.
repay the issue with ad valorem tax revenues. The
City uses GO debt for the acquisition and development The General Government Capital Projects Budget is
of parks and recreation facilities, rights-of-way and prepared on the modified accrual basis of accounting.
construction of arterial streets, reconstruction of major Under this basis revenues are recognized when they
arterial streets, and for public buildings such as city become measurable and available to finance
offices, libraries, swimming pools, and other general expenditures of the current period. Expenditures are
use facilities. recognized when the related fund liability is incurred
with the exception of several items. The full listing of
The City has the authority to issue $22,500,000 from these items can be found in the Financial Policies on
an election held in March of 1995. The city has issued page F 1.
four bond series from that authorization totaling $19.7
million. The balance of this authorization, $2.6 The city anticipates issuing $7,025,000 in revenue
million, is planned for issuance in FY 00. bonds in FY 00. These bonds will be used to construct
The City has the additional authority to issue the College Main parking garage.
$24,240,000 from an election held in November of Capital projects often result in assets that require
1998. $2,280,000 of this debt was issued in FY continuing maintenance and repair. Some also reduce
1999,with another$6,575,000 planned for issuance existing maintenance and repair costs. Among the
in FY 00. decisions and proposals that accompany capital
The City has authority, and City Council policies allow project recommendations are an analysis of potential
for the use of non-voter authorized debt issuance such ongoing costs.
as certificates of obligation, contract obligations, and The 1995 and 1998 bond elections provided funding
other instruments(generally referred to as CO's). The authorization for a range of capital projects. These
policy authorized by the City Council allows the City to projects included street extensions and reconstruction,
use such instruments for capital items such as the as well as parks development and park land
following: acquisition. Further development of sidewalks,bike
The purchase and replacement of major paths, and beautification projects were authorized.
® computer systems and other technology based Construction of a new library facility was approved.
Improvements to Fire Station#2, along with a new
items that have useful lives of not more than 10
Fire Station,were authorized. Funds were also
years. authorized for the acquisition of land for a new
The purchase and replacement of major cemetery site, city center and to increase
® equipment items such as fire fighting equipment. greenbelt/floodplain areas. The City will continue
The City has developed policies and procedures those authorized projects in accordance with a five
to provide almost all of this equipment without year CIP plan.
issuing debt. With the bond election, citizens were told that the
e The purchase of land and development of land capital projects could be accomplished without
for economical development uses. increasing the ad valorem tax rate for debt service.
However, it was anticipated that the ad valorem tax
rate could be increased to pay for expanded operations
79
in newly developed parks and the new library. It was Street TxDOT Projects
estimated that the effect on General Fund operations In FY 00, $314,500 was approved for the
could require an increase in the ad valorem tax rate of continuation of phase II of Texas Avenue right-of-way
• approximately 3.5 cents per$100 valuation or more acquisition from Dominik to FM 2818. Since the
than $500,000 annually. All the facilities constructed project will be managed by the Texas Department of
to date have been operated without a tax rate Transportation(TxDOT), City funds for use in the
• increase. project will be paid to TxDOT. Funding was also
approved for other TxDOT projects including
$500,000 for phase II of the Texas avenue streetscape
project, $392,500 for streetscape for University Drive,
STREETS, TRAFFIC, SIDEWALKS, AND and $260,000 for State Highway 40 right-of-way
TRAILS CAPITAL PROJECTS acquisition. TxDOT timing on these projects will
determine when these expenditures will be made. The
Street Rehabilitation Projects City pays 10%of right of way costs, and also pays for
In FY 00, several significant rehabilitation projects any enhancements such as the application of any
were approved. These include: $1,300,000 for streetscape standards desired in the project.
phase II of Graham Road upgrade; $460,000 for Traffic_Projects
Cherry Street improvements; $450,000 for North
Forest Parkway rehabilitation; and $1,089,000 for In FY 00, there is an approved budget of$918,000
projects to be determined later based on street for traffic signal enhancements. Improvements
conditions. Also approved was $309,000 for the considered include new signal installations,
•
rehabilitation of Tarrow Street South from University implementation of intelligent transportation systems,
Drive to Lincoln Street. This project will replace the school warning devices, system upgrades,
entire pavement structure including curbs and gutters. communication enhancements, development driven
signal issues, and traffic engineering. A new signal is
•
Street Extension Projects planned at the intersection of University Drive and
In FY 00, several significant capital projects were Boyett.
approved. These projects include: $1,390,000 for
. George Bush East to widen to four lanes with a center $182,000 was approved for traffic management
•
median from Texas Avenue to Dominik Drive; improvement. Intersections that may be addressed
$1,128,000 for phase I of Jones Butler extension, a include Texas Avenue and Southwest Parkway, Rock
• north/south corridor from Luther Street West to Prairie Road and Highway 6, and Holleman Drive and
George Bush Drive; and $637,000 for Rock Prairie Texas Avenue.
Road realignment. $377,000 was approved for the Sidewalks and Trails Projects
second year of Victoria oversized participation from The City of College Station has worked over the years
Graham Road to Barron Road,while $149,000 was
approved for oversized participation. Oversize street to ensure adequate transportation opportunities for
• participation is used when the City requires the pedestrians and bicyclists. The City has an adopted
• . - . construction of a street larger than needed to serve the sidewalk and bike loop plan. As new development
area a developer plans to develop. The developer pays occurs, sidewalks are an important aspect that must be
for the cost of the streets used to serve the subdivision considered. In FY 00, three capital projects were
• while the City pays the additional cost of the street approved: $290,000 for sidewalk and trails
•
used by a larger area or the City as a whole. construction, $20,000 for the continuation of the
neighborhood streetscape project, and $50,000 for
Other approved street projects for FY 00 include neighborhood capital improvement projects.
$316,000 for Barron Road right-of-way acquisition. PARKS CAPITAL PROJECTS
Also included is$455,000 for the Longmire extension,and $635,000 for the Dartmouth extension. Both of In FY 00 several significant capital projects were
these extensions will improve North/South access in approved. Included in the list are: $443,000 for the
College Station. The Longmire extension will take completion of the West District Maintenance Shop
Longmire from the end of the new Kroger project; $832,000 for the continuation of the Regional
development to Graham Road. The Dartmouth Athletic Park development project; $701,000 for
extension will go from the end of the new multi family renovation of Adamson Pool; $164,000 for the
development to Krenek Tap Road. This will improve development of Edelweiss Park(in combination with
access to Central Park and to the City's new Utility Parkland Dedication funding), and $162,000 for a
Customer Service Center and helps address some of roller hockey rink.
the traffic issues that have been highlighted in the
citizen survey and in other feedback received from PARKLAND DEDICATION CAPITAL PROJECTS
citizens of College Station. In FY 00, several significant capital projects were
approved, including $125,000 for Willow Branch
tennis courts and $33,300 for the development of
80
Edelweiss Park(in combination with Parks Projects $1,250,000. The Public Safety System is used to
funding). collect, and maintain public safety information so that
it can be quickly retrieved and analyzed. This system
GENERAL GOVERNMENT AND CAPITAL will be utilized by both the Police and Fire Departments
EQUIPMENT CAPITAL PROJECTS and will replace the current Public Safety System.
General government and capital equipment projects
are planned assets that have a value to more than one $50,000 for the initial year of the records storage
specific area of City operations. Two main divisions project estimated to cost $326,000 was also approved
within this category are public facilities and technology in the FY 00 budget. The records storage project is
projects. In FY 00, significant approved projects designed to find ways to store many of the records in
include: $810,000 for the completion of the the City electronically. This should result in a reduced
renovation and expansion of Fire Station# 2; need to keep paper copies of many records.
$200,000 for the next phase of the fiber optic loop
project; $400,000 for the completion of the WOLF PEN CREEK CONVENTION CENTER
decompression of City Hall project; and $191,348 In FY 00, $3,065,700 was approved to continue the
(raised from private donations)for completion of the Wolf Pen Creek Convention Center project. This
purchase of Library books, equipment, and furniture. project is the construction of a conference center
facility in the Wolf Pen Creek area in conjunction with
Each year the City prepares a technology plan that the development of a full service hotel. The project is
projects what significant technology projects were scheduled for completion in FY 01. The amount
approved for the next 5 years. The following are budgeted is what is anticipated to be spent in FY 00
some of the key projects on that plan. on this project.
Approved technology projects in FY 00 include PARKING GARAGE CAPITAL PROJECTS
$23,033 for a Human Resources module. This In FY 00, $3,267,922 was approved to continue the
module is designed to improve the tracking of College Main Parking Garage project. This project is
employee personnel and benefit information. It will the construction of a multi story parking garage that
integrate with the existing Payroll/Personnel and will be used to help address parking needs in
Applicant Tracking modules. Northgate. Council and staff are also considering a
proposal to lease parking spaces for a new dorm
$25,060 was approved for AFIX fingerprinting project proposed to be built in Northgate. The project
software. This software will allow the Police is scheduled for completion in FY 01.
Department to quickly compare latent and rolled
fingerprints. This system will enable suspect BUSINESS PARK
fingerprints to be compared to an entire database of In FY 00, $250,000 was approved for Phase III of the
people arrested by the College Station Police College Station Business Park. Completion of Phase
Department. Access will also be available to the III will open a 27 acre tract along the Technology
database of fingerprints at the Brazos County jail. Drive cul-de-sac.
$50,000 is included for the first year funding of the
replacement public safety system projected to cost
81
GENERAL GOVERNMENT -STREETS, TRAFFIC, SIDEWALKS, AND TRAILS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 1999-00 THROUGH FISCAL YEAR 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
BEGINNING FUND BALANCE: 0 5,329,522 5,329,522
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS $ 3,303,000 $ 3,467,000 $ 3,488,800
CERTIFICATES OF OBLIGATIONS 0 836,000 850,000
INTERGOVERNMENTAL 57,705 800,000 732,000
INTRAGOVERNMENTAL 4,949,966 392,500 392,500
INVESTMENT EARNINGS 160,658 300,000 293,000
• OTHER 9,674 0 0
SUBTOTAL ADDITIONAL RESOURCES $ 8,481,003 $ 5,795,500 $ 5,756,300
TOTAL RESOURCES AVAILABLE $ 8,481,003 $ 11,125,022 $ 11,085,822
STREET REHABILATATION PROJECTS
ANDERSON ST WIDENING ST9701 598,000 0 598,000 598,000
ANDERSON ST REHAB ST9817 550,000 0 0 550,000
GRAHAM RD UPGRADE PH I ST9515 2,400,000 50,130 2,150,000 2,350,000
GRAHAM RD UPGRADE PH II ST0001 1,300,000 0 0 0
N.FOREST PKWY ST9912 500,000 0 500,000 50,000
TARROW ST.SOUTH ST0002 309,000 0 0 0
1 CHERRY STREET IMP ST9913 525,000 0 460,000 65,000
PERSHING ALLEY ST9926 3,000 0 0 4,500
* STREET REHAB. ST0003 3,120,000 0 0 0
* AMS STREET TBD 954,000 0 0 0
CHURCH STREET REHAB. ST0004 300,000 0 0 0
UNDESIGNATED PROJECTS ST9917 1,000,000 0 1,000,000 0
CLOSED PROJECTS 1,871,534 0 284,985
• SUBTOTAL $ 1,921,664 $ 4,708,000 $ 3,902,485
STREET EXTENSION PROJECTS
,. JONES BUTLER PHASE I ST9911 1,253,000 0 125,000 125,000
* JONES-BUTLER RD PH II ST0005 2,036,000 0 0 0
2 GEORGE BUSH E.WIDENING ST9804 1,490,000 14,052 100,000 168,000
GEORGE BUSH EAST EXT. ST9916 836,000 0 836,000 836,000
* ROCK PRAIRIE RD REALIGN ST9923 832,000 0 195,000 195,000
OVERSIZED STREETS ST9801 599,000 0 155,000 155,000
* VICTORIA OP ST9928 894,000 0 145,000 145,000
* BARRON ROAD ROW ST0006 316,000 0 0 0
* LONGMIRE PHI&II ROW TBD 387,000 0 0 0
LONGMIRE EXTENSION ST0007 455,000 0 0 0
• DARTMOUTH EXTENSION ST0008 635,000 0 0 0
CLOSED PROJECTS 614,341 0 0
• SUBTOTAL $ 628,393 $ 1,556,000 $ 1,624,000
STREET TXDOT PROJECTS
• TEXAS AVE.R.O.W.PH ll ST9914 550,000 71,000 300,000 164,500
TX AVE STREETSCAPE PH II ST9915 500,000 0 500,000 0
•
STATE HIGHWAY 40 ROW ST0009 260,000 0 0 0
STREETSCAPE FOR UNIV.DR. ST0010 392,500 0 392,500 0
SUBTOTAL $ 71,000 $ 1,192,500 $ 164,500
: . 82
APPROVED
BUDGET PROJECTED PROJEC I ED PROJECTED PROJEC;1 ED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
3,742,273 974,273 377,273 318,773 257,273 271,273
$ 6,080,000 $ 4,694,000 $ 1,500,000 $ 1,500,000 $ 0 $ 0
2,440,000 0 0 0 0 0 ,
O 0 0 0 0 0
900,000 0 0 0 0 0
206,000 54,000 21,000 18,000 14,000 15,000
0 0 0 0 0 0
$ 9,626,000 $ 4,748,000 $ 1,521,000 $ 1,518,000 $ 14,000 $ 15,000
$ 13,368,273 $ 5,722,273 $ 1,898,273 $ 1,836,773 $ 271,273 $ 286,273
O 0 0 0 0 0
O 0 0 0 0 0
0 0 0 0 0 0
1,300,000 0 0 0 0 0
450,000 0 0 0 0 0
309,000 0 0 0 0 0
460,000 0 0 0 0 0
O 0 0 0 0 0
780,000 780,000 780,000 780,000 0 0
0 954,000 0 0 0 0
300,000 0 0 0 0 0
309,000 0 0 0 0 0
0 0 0 0 0 0
$ 3,908,000 $ 1,734,000 $ 780,000 $ 780,000 $ 0 $ 0
1,128,000 0 0 0 0 0
193,000 1,843,000 0 0 0 0
1,390,000 0 0 0 0 0
O 0 0 0 0 0
637,000 0 0 0 0 0
149,000 0 0 0 0 0
377,000 397,000 0 0 0 0
316,000 0 0 0 0 0
0 387,000 0 0 0 0
455,000 0 0 0 0 0
635,000 0 0 0 0 0
O 0 0 0 0 0
$ 5,280,000 $ 2,627,000 $ 0 $ 0 $ 0 $ 0
314,500 0 0 0 0 0 ,
500,000 0 0 0 0 0
260,000 0 0 0 0 0
392,500 0 0 0 0 0
$ 1,467,000 $ 0 $ 0 $ 0 $ 0 $ 0
83
GENERAL GOVERNMENT -STREETS, TRAFFIC, SIDEWALKS, AND TRAILS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 1999-00 THROUGH FISCAL YEAR 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
• TRAFFIC PROJECTS
* TRAFFC MGMT.IMPROVE. ST0011 728,000 0 0 0
TRAFFIC SIGNAL ENHAN. ST9511 3,463,229 0 540,000 540,000
CLOSED PROJECTS 200,960 0 0
SUBTOTAL $ 200,960 $ 540,000 $ 540,000
• SIDEWALKS&TRAILS
MISC SIDEWALKS&TRAILS ST9510 830,000 0 220,000 220,000
NEIGHBORHOOD/STREETSCAPE ST9802 54,800 0 20,000 20,000
BIKE LOOP ST9409 269,600 77,801 136,159 136,159
MISC.BIKE TRAILS ST9803 180,000 0 180,000 180,000
TAMU SIDEWALKS ST9924 90,000 0 0 0
NEIGHBORHOOD CIP ST0012 50,000 0 0 0
CLOSED PROJECTS 91,468 0 0
SUBTOTAL $ 169,269 $ 556,159 $ 556,159
CLAIMS PAID $ 0 $ 0 $ 270,000
DEBT ISSUANCE COSTS 34,632 69,300 63,205
GENERAL&ADMIN.CHARGES 125,563 223,200 223,200
TOTAL EXPENDITURES $ 3,151,481 $ 8,845,159 $ 7,343,549
• ENDING FUND BALANCE: $ 5,329,522 $ 2,279,863 $ 3,742,273
Notes:
1-Cherry Street project will be funded through CDBG.
• 2-George Bush East includes$340,000 grant,$600,000 thoroughfare funds and$550,000 GOB.
*-Indicates projects funded through November 1998 G.O.Bond Authorization
•
84
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJE(:IFD
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
182,000 182,000 182,000 182,000 0 0
918,000 538,000 538,000 538,000 0 • 0
O 0 0 0 0 0
$ 1,100,000 $ 720,000 $ 720,000 $ 720,000 $ 0 $ 0
290,000 0 0 0 0 0
20,000 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0 •
O 0 0 0 0 0
• 50,000 0 0 0 0 0
0 0 0 0 0 0
$ 360,000 $ 0 $ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
79,000 61,000 19,500 19,500 0 0
200,000 203,000 60,000 60,000 0 0
$ 12,394,000 $ 5,345,000 $ 1,579,500 $ 1,579,500 $ 0 $ 0
$ 974,273 $ 377,273 $ 318,773 $ 257,273 $ 271,273 $ 286,273
85
GENERAL GOVERNMENT - PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
• FISCAL 1999-2000 THROUGH FISCAL 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
BEGINNING FUND BALANCE: 0 305,541 305,541
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS $ 1,270,000 $ 930,000 $ 934,500
CERTIFICATES OF OBLIGATIONS 0 0 0
INTRAGOVERNMENTAL 1,786,372 125,000 264,000
CONTRIBUTIONS 13,000 0 23,767
INVESTMENT EARNINGS 42,652 27,000 17,000
OTHER 0 0 0
SUBTOTAL ADDITIONAL RESOURCES $ 3,112,024 $ 1,082,000 $ 1,239,267
TOTAL RESOURCES AVAILABLE $ 3,112,024 $ 1,387,541 $ 1,544,808 •
PARK PROJECTS
• L.WAYNE SMITH PARK PH.II PK0064 49,000 0 0 0
EASTGATE PARK IMPR. PK9308 60,000 0 60,000 60,000
TEEN CENTER PK9807 400,000 2,532 200,000 300,000
* CENTRAL PARK IRRIGATION PK0065 49,000 0 0 0
* SPRING LOOP PARK DEVELOP TBD 109,000 0 0 0
•
1 BILLIE MADELEY PARK DEV. PK9706 205,000 0 125,000 125,000
* WEST DIST. MAINT.SHOP PK9927 501,000 0 58,000 58,000
•
* BRISON PARK IMPR. TBD 54,000 0 0 0
* BROTHERS POND PARK IMPR TBD 32,000 0 0 0
* CENTRAL PARK!MFR. TBD 17,000 0 0 0
* GABBARD PARK IMPR. TBD 66,000 0 0 0
* LEMONTREE PARK IMPR. PK0066 22,000 0 0 0
* MERRY OAKS IMPR. TBD 37,000 0 0 0
* OAKS PARK IMPR. PK0067 28,000 0 0 0 •
* RAINTREE PARK IMPR. PK0068 44,000 0 0 0
* THOMAS PARK IMPR. PK9931 126,000 0 42,000 42,000
* LICK CREEK DEVELOPMENT PK0069 458,000 0 0 0
* ADAMSON LAGOON IMPR. PK0070 57,000 0 0 0
ADAMSON POOL RENOVATION PK0071 701,000 0 0 0
* HALLARAN POOL IMPR. PK0072 28,000 0 0 0
* THOMAS POOL IMPR. TBD 19,000 0 0 0
* LAND ACQ IN S.COUNTY PK9948 520,000 0 520,000 520,000
* REGIONAL ATHL PARK DEV PK9941 2,120,000 0 104,000 104,000
• 86
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
287,572 57,272 972 22,272 13,272 14,272
$ 1,570,000 $ 1,411,000 $ 513,000 $ 345,000 $ 0 $ 0
888,000 0 0 0 0 0
24,000 0 0 0 0 0
O 0 0 0 0 0
16,000 3,000 0 1,000 1,000 1,000
O 0 0 0 0 0
$ 2,498,000 $ 1,414,000 $ 513,000 $ 346,000 $ 1,000 $ 1,000
$ 2,785,572 $ 1,471,272 $ 513,972 $ 368,272 $ 14,272 $ 15,272
49,000 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
16,000 33,000 0 0 0 0
O 0 0 109,000 0 0
O 0 55,000 0 0 0
443,000 0 0 0 0 0
O 54,000 0 0 0 0
O 32,000 0 0 0 0
O 17,000 0 0 0 0
O 66,000 0 0 0 0
22,000 0 0 0 0 0
O 37,000 0 0 0 0 .
28,000 0 0 0 0 0
44,000 0 0 0 0 0
84,000 0 0 0 0 0
35,000 0 423,000 0 0 0
57,000 0 0 0 0 0
701,000 0 0 0 0 0
28,000 0 0 0 0 0
O 19,000 0 0 0 0
O 0 0 0 0 0
832,000 1,184,000 0 0 0 0
87
GENERAL GOVERNMENT - PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
FISCAL 1999-2000 THROUGH FISCAL 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
•
* ANDERSON PARK IMPR. PK9939 26,000 0 26,000 26,000
* BEE CREEK LIGHTS TBD 68,000 0 0 0
* SOUTHWOOD PARK IMPR. TBD 169,000 0 0 0
2 EDELWEISS PARK DEVELOP PK9804 164,000 0 0 0
ROLLER HOCKEY RINK PK0073 162,000 0 0 0
CLOSED PROJECTS 2,733,089 0 0
DEBT ISSUANCE COST 13,312 12,100 10,636
GENERAL&ADMIN.CHARGES 57,550 11,600 11,600
TOTAL EXPENDITURES $ 2,806,483 $ 1,158,700 $ 1,257,236
ENDING FUND BALANCE: $ 305,541 $ 228,841 $ 287,572
*-FUNDED THROUGH NOVEMBER 1998 G.O.BOND AUTHORIZATION
• 1- 125,000 FUNDED BY CDBG REVENUES AND 55,000 FROM THE NOVEMBER 1998 G.O.BOND AUTHORIZATION
2-TOTAL PROJECT BUDGET IS 219,000 WITH 164,000 FUNDED BY GOB 99,WHILE 55,000 FUNDED BY
PARKLAND DEDICATION.
•
88
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
O 0 0 0 0 0
O 0 0 68,000 0 0
O 0 0 169,000 0 0
164,000 0 0 0 0 0
162,000 0 0 0 0 0
O 0 0 0 0 0
20,400 18,300 6,700 4,500 0 0
42,900 10,000 7,000 4,500 0 0
$ 2,728,300 $ 1,470,300 $ 491,700 $ 355,000 $ 0 $ 0
$ 57,272 $ 972 $ 22,272 $ 13,272 $ 14,272 $ 15,272
89
•
. GENERAL GOVERNMENT - PARKLAND DEDICATION
• CAPITAL IMPROVEMENT PROJECTS
FISCAL 1999-2000 THROUGH FISCAL 2004-2005
•
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
• BEGINNING FUND BALANCE: 718,772 809,811 809,811
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS $ 0 $ 0 $ 0
REVENUE BONDS 0 0 0
CERTIFICATES OF OBLIGATIONS 0 0 0
INTERGOVERNMENTAL 0 0 0
INTRAGOVERNMENTAL 0 543,620 0
• CONTRIBUTIONS 63,281 0 0
• INVESTMENT EARNINGS 37,830 40,000 41,000
. OTHER 0 0 0
•
SUBTOTAL ADDITIONAL RESOURCES $ 101,111 $ 583,620 $ 41,000
TOTAL RESOURCES AVAILABLE $ 819,883 $ 1,393,431 $ 850,811
PARKLAND DEDICATION FUND
ZONE 1 PARK PK0051 6,957 0 6,627 0
ZONE 2 PARK PK0052 9,219 0 0 0
RICHARD CARTER AREA LIGHTS PK9805 9,000 0 0 8,630
ZONE 3(WOLF PEN CREEK) PK0053 122,639 0 126,792 0
ZONE 4 PARK PK0054 0 0 0 0
• . EDELWEISS PARK LANDSCAPE PK9707 13,382 8,390 0 0
1 EDELWEISS PARK DEVELOP PK9804 55,000 0 0 0
ZONE 6 PARK PK0056 0 0 108,537 0
WOODWAY PARK PK9803 310,000 50 227,000 0
WILLOW B.TENNIS COURTS PK0074 125,000 0 0 0
ZONE 7 PARK PK0057 400,202 0 21,752 0
• ZONE 8 PARK PK0058 612 0 358 0
ZONE 9 PARK PK0059 0 0 0 0
• ZONE 10 PARK PK0060 35,900 0 0 0
ZONE 11 PARK PK0061 0 0 0 0
MEDELEY PARK DEVELOPMENT PK9706 5,000 1,632 0 0
UNDESIGNATED PARKS PK0063 77,475 0 52,553 0
GENERAL&ADMIN.CHARGES 0 13,600 13,600
TOTAL EXPENDITURES $ 10,072 $ 557,220 $ 22,230
ENDING FUND BALANCE: $ 809,811 $ 836,211 $ 828,581
Note:
1-TOTAL PROJECT BUDGET IS 219,000 WITH 164,000 FUNDED BY GOB 99,WHILE 55,000 FUNDED BY PARKLAND DEDICATION
90
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
828,581 49,177 51,877 54,777 57,777 60,977
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
0 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
45,000 2,700 2,900 3,000 3,200 3,400
0 0 0 0 0 0
$ 45,000 $ 2,700 $ 2,900 $ 3,000 $ 3,200 $ 3,400 '
$ 873,581 $ 51,877 $ 54,777 $ 57,777 $ 60,977 $ 64,377
6,957 0 0 0 0 0
9,219 0 0 0 0 0
O 0 0 0 0 0
122,639 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
33,300 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0 •
125,000 0 0 0 0 0
400,202 0 0 0 0 0
612 0 0 0 0 0 ,
O 0 0 0 0 0
35,900 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
77,475 0 0 0 0 0
13,100 0 0 0 0 0
$ 824,404 $ 0 $ 0 $ 0 $ 0 $ 0
$ 49,177 $ 51,877 $ 54,777 $ 57,777 $ 60,977 $ 64,377
91
GENERAL GOVERNMENT - GENERAL GOVERNMENT
AND CAPITAL EQUIPMENT
CAPITAL IMPROVEMENT PROJECTS
FISCAL 1999-2000 THROUGH FISCAL 2004-2005
•
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
BEGINNING FUND BALANCE: 352,909 385,676 385,676
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 1,165,000 375,000 375,000
CERTIFICATES OF OBLIGATIONS 0 0 0
INTRAGOVERNMENTAL 150,085 287,000 , 287,000
CONTRIBUTIONS 98,140 291,348 50,000
• INVESTMENT EARNINGS 22,385 12,000 19,300
OTHER 350 0 0
• SUBTOTAL ADDITIONAL RESOURCES $ 1,435,960 $ 965,348 $ 731,300
TOTAL RESOURCES AVAILABLE $ 1,788,869 $ 1,351,024 $ 1,116,976
PUBLIC FACILITIES
' FIRE STATION#2 GG9902 910,000 0 100,000 100,000
' FIRE STATION#5 TBD 1,567,000 0 0 0
' CEMETERY LAND ACQUISITION GG9905 275,000 0 275,000 275,000
• ' CITY CENTER LAND ACQUISITION TBD 1,560,000 0 0 0
LIBRARY BOOK DONATIONS GG9901 291,348 1,985 291,348 98,015
CITY HALL DECOMPRF.SSION GG9903 500,000 0 287,000 100,000
FIBER OPTIC LOOP TBD 500,000 0 0 0
CLOSED PROJECTS 1,310,518 0 31,146
• SUBTOTAL $ 1,312,503 $ 953,348 $ 604,161
TECHNOLOGY PROJECTS
HUMAN RESOURCES MODULE C00021 23,033 0 0 0
PUBLIC SAFETY SYSTEM C00022 1,250,000 0 0 0
AFIX FINGERPRINT SOFTWARE C00023 25,060 0 0 0
ELECTRONIC BOOKING TBD 141,000 0 0 0
RECORDS STORAGE C00024 326,000 0 0 0
SUBTOTAL $ 1,765,093 $ 0 $ 0 $ 0
DEBT ISSUANCE COSTS 12,214 4,900 4,900
• . • • GENERAL&ADMIN.CHARGES 78,476 0 0
TOTAL EXPENDITURES $ 1,403,193 $ 958,248 $ 609,061
•
ENDING FUND BALANCE: $ 385,676 $ 392,776 $ 507,915
Notes:
• '-Funded through November 1998 G.O.Bond Authorization
' 1-Total project is 1,600,000 with 1,100,000 funded by Electric fund and 500,000 funded by General government revenues.
92
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJEC,IED •
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
507,915 168,375 156,675 135,075 109,775 115,275
810,000 780,000 1,030,000 1,317,000 0 0
348,093 1,793,000 67,000 57,000 0 0
213,000 0 0 0 0 0
43,208 0 0 0 0 0 •
25,400 8,400 7,800 6,800 5,500 5,800
O 0 0 0 0 0
$ 1,439,701 $ 2,581,400 $ 1,104,800 $ 1,380,800 $ 5,500 $ 5,800
$ 1,947,616 $ 2,749,775 $ 1,261,475 $ 1,515,875 $ 115,275 $ 121,075 •
810,000 0 0 0 0 0
O 0 250,000 1,317,000 0 0
O 0 0 0 0 0
O 780,000 780,000 0 0 0
191,348 0 0 0 0 0
400,000 0 0 0 0 0
200,000 300,000 0 0 0 0
0 0 0 0 0 0
$ 1,601,348 $ 1,080,000 $ 1,030,000 $ 1,317,000 $ 0 $ 0
23,033 0 0 0 0 0
50,000 1,200,000 0 0 0 0
25,060 0 0 0 0 0 •
O 141,000 0 0 0 0
50,000 152,000 67,000 57,000 0 0
$ 148,093 $ 1,493,000 $ 67,000 $ 57,000 $ 0 $ 0
10,500 10,100 13,400 17,100 0 0
19,300 10,000 16,000 15,000 0 0 •
$ 1,779,241 $ 2,593,100 $ 1,126,400 $ 1,406,100 $ 0 $ 0
$ 168,375 $ 156,675 $ 135,075 $ 109,775 $ 115,275 $ 121,075
93
GENERAL GOVERNMENT - WPC CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL 1999-2000 THROUGH FISCAL 2004-2005
• PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
•
BEGINNING FUND BALANCE: 51,848 5,733,966 5,733,966
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATIONS $ 5,500,000 $ 0 $ 0
INTERGOVERNMENTAL 151,652 0 0
INTRAGOVERNMENTAL 100,000 0 0
CONTRIBUTIONS 0 0 0 •
INVESTMENT EARNINGS 217,929 257,800 304,600
OTHER 0 0 0
SUBTOTAL ADDITIONAL RESOURCES $ 5,969,581 $ 257,800 $ 304,600
TOTAL RESOURCES AVAILABLE $ 6,021,429 $ 5,991,766 $ 6,038,566
PUBLIC FACILITIES
• CONVENTION CENTER GG9701 6,580,000 193,999 2,795,000 600,000
DEBT SERVICE 0 400,000 400,000
DEBT ISSUANCE COSTS 0 0 0
GENERAL&ADMIN CHARGES 63,150 0 0
TOTAL EXPENDITURES $ 257,149 $ 3,195,000 $ 1,000,000
GAAP ADJUSTMENT $ (30,314)
ENDING FUND BALANCE: $ 5,733,966 $ 2,796,766 $ 5,038,566
94
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
5,038,566 2,224,766 160,966 168,966 177,366 186,266
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
O 0 0 0 0 0
O 600,000 0 0 0 0
O 0 0 0 0 0
251,900 111,200 8,000 8,400 8,900 9,300
O 0 0 0 0 0
$ 251,900 $ 711,200 $ 8,000 $ 8,400 $ 8,900 $ 9,300
5,290,466 $ 2,935,966 $ 168,966 $ 177,366 $ 186,266 $ 195,566
3,011,000 2,775,000 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
54,700 0 0 0 0 0
$ 3,065,700 $ 2,775,000 $ 0 $ 0 $ 0 $ 0
$ 2,224,766 $ 160,966 $ 168,966 $ 177,366 $ 186,266 $ 195,566
95
GENERAL GOVERNMENT - PARKING GARAGE
CAPITAL IMPROVEMENT PROJECT
• FISCAL 1999-2000 THROUGH FISCAL 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
BEGINNING FUND BALANCE: 0 (142,463) (142,463)
REVENUE BONDS 0 6,800,000 0
INTERGOVERNMENTAL 0 0 0
INTRAGOVERNMENTAL 0 0 0
CONTRIBUTIONS 0 0 0
INVESTMENT EARNINGS (3,218) 131,000 0
OTHER (5,867) 0 0
SUBTOTAL ADDITIONAL RESOURCES $ (9,085) $ 6,931,000 $ 0
TOTAL RESOURCES AVAILABLE $ (9,085) $ 6,788,537 $ (142,463)
PUBLIC FACILITIES
1 COLL.MAIN PARKING GARAGE GG9706 6,810,000 133,378 3,000,000 500,000
DEBT SERVICE 0 0 0
DEBT ISSUANCE COSTS 0 88,400 0
GENERAL&ADMIN.CHARGES 0 75,100 75,100
TOTAL EXPENDITURES $ 133,378 $ 3,163,500 $ 575,100
GAAP ADJUSTMENT $ 0
ENDING FUND BALANCE: $ (142,463) $ 3,625,037 $ (717,563)
Note:
• • 1-Revenue bonds will be used to fund the parking garage project.
• 96
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
(717,563) 3,102,415 8,015 8,415 8,815 9,215
7,025,000 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
62,900 85,600 400 400 400 500
0 0 0 0 0 0
$ 7,087,900 $ 85,600 $ 400 $ 400 $ 400 $ 500
$ 6,370,337 $ 3,188,015 $ 8,415 $ 8,815 $ 9,215 $ 9,715
3,176,622 3,000,000 0 0 0 0
O 180,000 0 0 0 0
91,300 0 0 0 0 0
O 0 0 0 0 0
$ 3,267,922 $ 3,180,000 $ 0 $ 0 $ 0 $ 0
$ 3,102,415 $ 8,015 $ 8,415 $ 8,815 $ 9,215 $ 9,715
97
GENERAL GOVERNMENT - BUSINESS PARK
CAPITAL IMPROVEMENT PROJECTS
FISCAL 1999-2000 THROUGH FISCAL 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
BEGINNING FUND BALANCE: $ 1,671,456 $ 1,747,087 $ 1,747,087
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATIONS $ 0 $ 0 $ 0
INTRAGOVERNMENTAL 0 0 0
INVESTMENT EARNINGS 91,283 • 90,000 87,400
OTHER 100,000 0 0
SUBTOTAL ADDITIONAL RESOURCES $ 191,283 $ 90,000 $ 87,400
TOTAL RESOURCES AVAILABLE $ 1,862,739 $ 1,837,087 $ 1,834,487
•
BUSINESS PARK FUND
BUSINESS PARK PHASE II&III GG9705 2,050,000 86,914 944,000 1,956,667
• BUSINESS PARK PH III GG0001 250,000 0 0 0
GENERAL&ADMIN. CHARGES 20,000 26,500 26,500
TOTAL EXPENDITURES $ 106,914 $ 970,500 $ 1,983,167
GAAP ADJUSTMENT $ (8,738)
• ENDING FUND BALANCE: $ 1,747,087 $ 866,587 $ (148,680)
98
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
$ (148,680) $ 43,920 $ 46,120 $ 48,420 $ 50,820 $ 53,320
$ 450,000 $ 0 $ 0 $ 0 $ 0 $ 0
O 0 0 0 0 0
(7,400) 2,200 2,300 2,400 2,500 2,700
O 0 0 0 0 0
$ 442,600 $ 2,200 $ 2,300 $ 2,400 $ 2,500 $ 2,700
$ 293,920 $ 46,120 $ 48,420 $ 50,820 $ 53,320 $ 56,020
O 0 0 0 0 0
250,000 0 0 0 0 0
O 0 0 0 0 0
$ 250,000 $ 0 $ 0 $ 0 $ 0 $ 0
$ 43,920 $ 46,120 $ 48,420 $ 50,820 $ 53,320 $ 56,020
99
�NeteCo���e
NkTik
cel�ence
-�oF.X
100
COMBINED UTILITY FUNDS
The combined utility funds account for revenues projected to be between 2-3%based on historical
and expenditures in all of the utility related funds trends, overall economic indicators, and
in the City. These include Electric, Water, and population projections.
Wastewater activities.
There are no rate changes in FY 00. The City is
The Electric, Water, and Wastewater Funds are currently in discussions with the City of Bryan and
prepared on the modified accrual basis where TAMU concerning the development of a joint
cash transactions are included in the budget regional water agency. The alliance will allow
presentation in lieu of non cash transactions such shared use of a well field and transmission
as depreciation. The focus is on the net change infrastructure. This will enable the City to have a
in working capital. more secure water supply in the future. In
addition, shared capital expenditures will mitigate
future rate pressures and possibly allow for a rate
Electric Fund_r_evenue is approved to be reduction.
$39,396,998 in FY 00. This is an increase of
7.04% over the FY 99 revised budget. FY 00 operating expenditures in the Water Fund
Residential and commercial electricity sales are are projected to be approximate from
$3.66 million
expected to increase 7.28%based on the 10 or a decrease of 8.65 %from the FY 99 revised
year historical load and customer growth trends. budget. This decrease is primarily the result of
lower anticipated water production costs.
On January 1, 2000 the City will enter into a Approved SLAs totaling $81,533 are included in
new power supply contract. The approved the Water Fund operating budget.
budget includes the best available information on
the anticipated cost of power in the Electric The FY 00 approved non-operating budget will
Fund. The new power supply contract was increase by 58.6% over the FY 99 revised
approved by the City Council in September of budget. This is due to smaller debt service
1999. payments and an increase in the level of capital
FY 00 operating expenditures for the Electric project funding from operating revenue in FY 00.
The partial funding of capital projects will
Fund were approved to be $31.25 continue to allow the City to lower future debt
million, an increase of 16.78% over the FY 99 service costs. The cost of several approved
revised budget. The primary cause of the increase projects will be shared by the regional water
is the anticipated increase in purchase power agency once it is established.
costs. Approved operating SLAs totaling
$259,765 are included in the budget. TotaLWastewate Eund revenue is projected to be
$7.05 million, an increase of 4.6%over the FY
The FY 00 non-operating approved budget 99 revised budget. Residential and commercial
expenditures decrease 3.11%to a new total of usage is projected to increase by approximately
$10.59 million. This decrease is a result of 2.0%per year based on historical trends and
fewer capital project expenditures that are overall economic indicators.
anticipated in FY 00 and lower debt service
payments. Some of the approved projects Wastewater Fund operating expenditures are
include: new services and system extension, projected to be $3.37 million, or an increase of
switch station sub-station conversion, and 1.7% over the FY 99 revised budget. Approved
continuation of the fiber loop project. SLAs totaling $208,617 are included in the
approved budget.
The approved budget also includes an increase in
funds to the Economic Development Corporation FY 00 Wastewater Fund non-operating
by $19,494, as well as a $100,000 loan to the expenditures increased 2.73%from the FY 99
Brazos Animal Shelter. This loan will provide revised budget to an approved total of $3.45
funds to purchase land for a new facility. million. This was due to an increase in the
amount of debt service transfer to meet debt
Water Fund revenue for FY 00 is estimated to be service requirements and an increase in the
$8,112,900. This is an increase of 8.31% over return on investment.
the FY 99 revised budget. Customer growth is
101
•
• Combined Ltility Revenu_ Bonds are issued to
provide for capital expansion and replacements
for the various utility services. An estimated $7.3
million of bonds will be issued in FY 00 to fund
Water capital projects. The debt service of the
several projects will be shared by the regional
water agency once it is established. An
• additional $9.65 million will be issued to fund
• Wastewater capital projects. Electric capital
• projects will be funded entirely by operating
revenue for FY 00.
•
•
•
•
102
CITY OF COLLEGE STATION
COMBINED UTILITIES FUND
FUND SUMMARY
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
REVENUES
ELECTRIC $ 35,027,343 $ 36,806,400 $ 34,352,870 $ 39,396,998 $ 39,396,998 7.04% .
WATER 8,169,458 7,262,600 7,511,450 7,661,850 7,661,850 5.50%
WASTEWATER 6,676,424 6,583,900 6,789,600 6,926,000 6,926,000 5.20%
INVESTMENT EARNINGS 1,546,733 1,289,114 1,317,136 1,490,600 1,490,600 15.63%
OTHER NONOPERATING 163,822 188,950 118,700 118,700 118,700 (37.18%)
TOTAL REVENUES $ 51,583,780 $ 52,130,964 $ 50,089,756 $ 55,594,148 $ 55,594,148 6.64%
EXPENDITURES AND TRANSFERS
ELECTRIC OPERATIONS $ 3,859,178 $ 4,542,720 $ 5,979,794 $ 4,461,834 $ 4,721,599 3.94%
ELECTRIC PURCHASED POWER 16,751,281 20,412,639 18,400,000 24,883,646 24,883,646 21.90%
ENERGY CONSERVATION 0 0 0 222,480 222,480 N/A
WATER OPERATIONS 2,723,615 3,213,687 3,159,069 2,699,770 2,781,303 (13.45%)
WASTEWATER OPERATIONS 2,140,503 2,666,574 2,418,709 2,464,616 2,673,233 0.25%
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
NET GENERAL/ADMIN.TRANSFERS 2,513,710 3,001,823 3,001,823 2,530,924 2,713,687 (9.60%)
CONTINGENCY 0 244,700 0 286,616 286,616 17.13%
TOTAL OPERATING
EXPEND.AND TRANSFERS $ 27,988,287 $ 34,082,143 $ 32,959,395 $ 37,549,886 $ 38,282,564 12.32%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT $ 58,000 $ 58,000 $ 58,000 $ 237,400 $ 237,400 309.31%
OUTSIDE AGENCY FUNDING 160,000 170,000 170,000 170,000 189,494 11.47%
DEBT SERVICE TRANSFER 6,742,615 6,156,151 6,156,151 5,502,383 5,502,383 (10.62%)
OTHER (49,715) 0 (28,531) 0 100,000 N/A
OTHER NON-OPERATING 139 0 0 0 0 N/A
CAPITAL PROJECTS FUNDING 2,241,960 6,026,943 4,901,100 7,360,000 7,738,000 28.39%
RETURN ON INVESTMENT 5,142,500 5,117,500 5,117,500 5,203,100 5,411,585 5.75%
TOTAL NONOPERATING EXPEND. $ 14,295,499 $ 17,528,594 $ 16,374,220 $ 18,472,883 $ 19,178,862 9.41%
TOTAL EXPENDITURES/TRANSFERS $ 42,283,786 $ 51,610,737 $ 49,333,615 $ 56,022,769 $ 57,461,426 11.34%
INCREASE(DECREASE)IN
WORKING CAPITAL $ 9,299,994 $ 520,227 $ 756,141 $ (428,621) $ (1,867,278)
BEGINNING WORKING CAPITAL $ 23,294,475 $ 32,318,248 $ 32,318,248 $ 33,074,389 $ 33,074,389
ENDING WORKING CAPITAL $ 32,318,248 $ 32,838,475 $ 33,074,389 $ 32,645,768 $ 31,207,111
103
CITY OF COLLEGE STATION
ELECTRIC FUND
• FUND SUMMARY
' FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
• ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
REVENUES
RESIDENTIAL $ 18,855,794 $ 19,908,000 $ 18,256,000 $ 21,078,959 $ 21,078,959 5.88%
COMMERCIAL/INDUSTRIAL 14,265,247 15,177,000 14,344,000 16,562,039 16,562,039 9.13%
OTHER SALES 76,286 80,400 71,000 74,000 74,000 (7.96%)
OTHER OPERATING 1,830,016 1,641,000 1,681,870 1,682,000 1,682,000 2.50%
INVESTMENT EARNINGS 1,268,626 919,114 919,136 918,600 918,600 (0.06%)
OTHER NONOPERATING 135,087 173,700 112,650 112,650 112,650 (35.15%)
TOTAL REVENUES $ 36,431,056 $ 37,899,214 $ 35,384,656 $ 40,428,248 $ 40,428,248 6.67%
. EXPENDITURES AND TRANSFERS
ADMINISTRATION $ 542,407 $ 725,217 $ 550,753 $ 701,934 $ 703,302 (3.02%)
TRANS/DISTRIBUTION 3,316,771 3,817,503 5,429,041 3,759,900 4,018,297 5.26%
• ENERGY CONSERVATION 0 0 0 222,480 222,480 N/A
PURCHASED POWER 16,751,281 20,412,639 18,400,000 24,883,646 24,883,646 21.90%
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
NET GEN./ADMIN.TRANSFERS 1,176,617 1,641,130 1,641,130 1,145,506 1,259,087 (23.28%)
CONTINGENCY 0 160,000 0 160,471 160,471 0.29%
TOTAL OPERATING
EXPEND.AND TRANSFERS $ 21,787,076 $ 26,756,489 $ 26,020,924 $ 30,873,937 $ 31,247,283 16.78%
. NONOPERATING EXPENDITURES
• ECONOMIC DEVELOPMENT $ 31,000 $ 31,000 $ 31,000 $ 214,900 $ 214,900 593.23%
OUTSIDE AGENCY FUNDING 160,000 170,000 170,000 170,000 189,494 11.47%
DEBT SERVICE TRANSFER 2,156,642 1,966,924 1,966,924 1,771,712 1,771,712 (9.92%)
OTHER (52,066) 0 (28,531) 0 100,000 N/A
OTHER NON-OPERATING 139 0 0 0 0 N/A
CAPITAL PROJECTS FUNDING 991,960 4,514,000 4,901,100 4,360,000 4,360,000 (3.41%)
• OTHER CAPITAL PROJECTS 276,221 512,943 512,943 0 0
RETURN ON INVESTMENT 3,773,500 3,733,500 3,733,500 3,744,300 3,952,785 5.87%
TOTAL NONOPERATING EXPEND. $ 7,337,396 $ 10,928,367 $ 11,286,936 $ 10,260,912 $ 10,588,891 (3.11%)
TOTAL EXPENDITURES/TRANSFERS $ 29,124,472 $ 37,684,856 $ 37,307,860 $ 41,134,849 $ 41,836,174 11.02%
INCREASE(DECREASE)IN `
WORKING CAPITAL $ 7,306,584 $ 214,358 $ (1,923,204) $ (706,601) $ (1,407,926)
•
•
BEGINNING WORKING CAPITAL $ 17,525,825 $ 24,832,409 $ 24,832,409 $ 22,909,205 $ 22,909,205
. ENDING WORKING CAPITAL $ 24,832,409 $ 25,046,767 $ 22,909,205 $ 22,202,604 $ 21,501,279
r
104
ELECTRIC FUND - SOURCES
I INVEST.EARNINGS 1
2%
V,,,U,,•;:"' - --,•,:,-- - ;-,,,•'-•.,<•,-•,•,'f
COMMERCIAL
,••',, •,, ,::,,-:,,: ,.,f,,-. •,• ,/,‘,,,,1-,,,
41%
,,..,...,,e,, ,-...., -,s.,,•••',...,,,,,:-,,,,•,',.,-,;-, .-,, -:-,,,,,,,.
,
, .
, . .
l'igrir • , , ‘. • , - --, ‘
Ctimi-tirdaw4.,a, .•,, •, ,, _„. , ,,,,,,-,,,,,,v, ::. • ,,-,, •;.
Pv-iv.1244#4#4,4 --.4:.......7,-....-z''.7'''''er'..:-.'..;-:-•:.' ''•;;', '. • ,•.•.:',',,'_„-.. ' 1.RESIDENTIAL
ue4.0-6:ftwrimitfat14.4.,.7==:.:7,:ssii:7 'q,- ,',,-*‘=•,,4"‘.,.„
‘;‘,,•‘;'• - .-2-'•' ,,,.•;;";:';,-','S::.,. 52%
`-kNaM4.5•ffliiggiatikNi kit4t'j'Slai v„,‘:,-- ,:-;"%,' ,y ,-,•.-:::', , ,,,;,,,‘,-,.:::;•'''
OTHER
5%
ELECTRIC FUND - USES
ENERGY 1NET TRANS.
CONSERVATION 3% ADMIN.
2% 2% DISTRIBUTION 1
ROI
9%
9%
!CAPITAL PROJECTS
,—.,..,,•-•.•,, •,,,,,...,..:,-, -,,,,:•"..,,.'•
11%
DEBT SERVICE. .,,'
4%
tIrt,'',,, ,,l',:;
..,-4},-e:R•.,,q-r:,.';,,,,".:-T,:',",'
..„.., ,..!,rnivgawieiR4!nPlc-N'i..,;i1;N•
(1.!..}4tieicta,,,P241MVirenmimirreamr.vti,- - ; '• -iltVil:.46,,:o.5.:;:q4/
,,,,,:,,,,,,,q,zArkickvq:;-ne'Atir,uve,,,N.L3-,4W3hIggIA-eStiVJgifit-1: W4:111;a,g4.1StpiP"
--4qtiyRtiteiw,,,:mfks!=NnNkz.,q,mtaiotw,4-f,;N;;iy,ggre- '-=t,,,Y,,•':,,i,,awA.YM'.q.Ivr,- e:.:i--- ''''''
vi,Trai,cr:495iwoit.$43,:ilfb,,v4,A.vrALs-i#7 ,, „,mw:4'mx.,,zoi.7,411.4,-
-4..tt,P.45;4141ftwit3NRIg-wiz;lu'A4F,I,gi,t;'YFo:Y-:-‘7 --------
-- ziaiii=t1Litisliplaleatax-iga. puRca POWER
60%
105
CITY OF COLLEGE STATION
WATER FUND
• FUND SUMMARY
• FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
•
REVENUES
• RESIDENTIAL $3,717,170 $3,650,000 $3,746,000 $3,821,000 $3,821,000 4.68%
COMMERCIAL/INDUSTRIAL 4,045,370 3,300,000 3,400,000 3,468,000 3,468,000 5.09%
OTHER OPERATING 406,918 312,600 365,450 372,850 372,850 19.27%
• INVESTMENT EARNINGS 187,095 220,000 278,000 450,000 450,000 104.55%
OTHER NONOPERATING 20,753 7,600 1,050 1,050 1,050 (86.18%)
TOTAL REVENUES $8,377,306 $7,490,200 $7,790,500 $8,112,900 $8,112,900 8.31%
EXPENDITURES AND TRANSFERS
PRODUCTION $1,344,065 $1,741,864 $1,687,967 $1,200,001 $1,210,001 (30.53%)
• • . DISTRIBUTION 935,875 1,056,780 1,075,095 1,001,894 1,004,127 (4.98%)
•
ENGINEERING/SUPPORT 443,675 415,043 396,007 497,875 567,175 36.65% .
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
NET GEN./ADMIN.TRANSFERS 785,705 768,341 768,341 743,693 812,875 5.80%
CONTINGENCY 0 24,700 0 66,145 66,145 167.79%
TOTAL OPERATING
EXPEND.AND TRANSFERS $3,509,320 $4,006,728 $3,927,410 $3,509,608 $3,660,323 (8.65%)
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT $ 12,400 $ 12,400 $ 12,400 $ 12,500 $ 12,500 0.81%
DEBT SERVICE TRANSFER 1,699,839 1,499,736 1,499,736 979,321 979,321 (34.70%)
OTHER 2,123 0 464 0 0 N/A
CAPITAL PROJECTS FUNDING 1,250,000 1,000,000 0 3,000,000 3,378,000 237.80%
RETURN ON INVESTMENT 708,000 726,000 726,000 766,200 766,200 5.54%
TOTAL NONOPERATING EXPEND. $3,672,362 $3,238,136 $2,238,600 $4,758,021 $5,136,021 58.61%
TOTAL EXPENDITURES/TRANSFERS $7,181,682 $7,244,864 $6,166,010 $8,267,629 $8,796,344 21.41%
INCREASE(DECREASE)IN
WORKING CAPITAL $1,195,624 $ 245,336 $1,624,490 $ (154,729) $ (683,444)
BEGINNING WORKING CAPITAL $4,199,033 $5,394,657 $5,394,657 $7,019,147 $7,019,147
ENDING WORKING CAPITAL $5,394,657 $5,639,993 $7,019,147 $6,864,418 $6,335,703
106
WATER FUND - SOURCES
OTHER
5%
. ' , :://:,,,,
. , .. j/ii. "1/11,/, -„
' '''', '''''' ' — .' ''. :/// ' RESIDENTIAL
- ... , ,• ////e0`,/ 46%
r
;.!:;;;;;;;;:<14:1
COMMERCIAL ' -,- ua.< :f
43%
INVESTMENT
EARNINGS
40/
WATER FUND - USES
ROI OTHER
9% 1% IPRODUCTION1
15% •
IS IO_•.� D TRIBUT N
„ • 12% •
f ENG/SUPPORT
CAPITAL PROJECTS , ,�� i . fi
36%
1NET TRANSFERS
DEBT SERVICE 1 9%
12%
107
•
•
•
CITY OF COLLEGE STATION
WASTEWATER FUND
• FUND SUMMARY
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
REVENUES
RESIDENTIAL $ 5,432,402 $ 5,446,800 $ 5,541,000 $ 5,652,000 $ 5,652,000 3.77%
COMMERCIAL/INDUSTRIAL 1,016,717 948,600 1,037,000 1,058,000 1,058,000 11.53%
OTHER OPERATING 227,305 188,500 211,600 216,000 216,000 14.59%
• INVESTMENT EARNINGS 91,012 150,000 120,000 122,000 122,000 (18.67%)
OTHER NONOPERATING 7,982 7,650 5,000 5,000 5,000 (34.64%)
• TOTAL REVENUES $ 6,775,418 $ 6,741,550 $ 6,914,600 $ 7,053,000 $ 7,053,000 4.62%
EXPENDITURES AND TRANSFERS
• SEWER TREATMENT $ 1,484,255 $ 1,737,159 $ 1,516,489 $ 1,620,234 $ 1,826,618 5.15%
• SEWER COLLECTION 656,248 929,415 902,220 844,382 846,615 (8.91%)
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
NET GEN./ADMIN.TRANSFERS 551,388 592,352 592,352 641,725 641,725 8.34%
• CONTINGENCY 0 60,000 0 60,000 60,000 0.00% •
TOTAL OPERATING
EXPEND.AND TRANSFERS $ 2,691,891 $ 3,318,926 $ 3,011,061 $ 3,166,341 $ 3,374,958 1.69%
NONOPERATING EXPENDITURES
• ECONOMIC DEVELOPMENT $ 14,600 $ 14,600 $ 14,600 $ 10,000 $ 10,000 (31.51%)
DEBT SERVICE TRANSFER 2,886,134 2,689,491 2,689,491 2,751,350 2,751,350 2.30%
' • OTHER 228 0 (9) 0 0 N/A
• RETURN ON INVESTMENT 661,000 658,000 658,000 692,600 692,600 5.26%
• TOTAL NONOPERATING EXPEND. $ 3,561,962 $ 3,362,091 $ 3,362,082 $ 3,453,950 $ 3,453,950 2.73%
•
TOTAL EXPENDITURES/TRANSFERS $ 6,253,853 $ 6,681,017 $ 6,373,143 $ 6,620,291 $ 6,828,908 2.21%
INCREASE(DECREASE)IN
WORKING CAPITAL $ 521,565 $ 60,533 $ 541,457 $ 432,709 $ 224,092
•
BEGINNING WORKING CAPITAL $ 1,569,617 $ 2,091,182 $ 2,091,182 $ 2,632,639 $ 2,632,639
ENDING WORKDING CAPITAL $ 2,091,182 $ 2,151,715 $ 2,632,639 $ 3,065,348 $ 2,856,731
•
•
• 108
WASTEWATER FUND - SOURCES
•
•
INVESTMENT
EARNINGS
COMMERCIAL 2%
15%
I.ikii
OTHER
3%
RESIDENTIAL
80%
WASTEWATER FUND - USES
ROI OTHER
1% TREATMENT
10% 27%
1 6 i �,P 4Y4.7'S4k� ?
•
•
COLLECTION
�f II
DEBT SERVICE 12%
41% ADMIN.TRANFERS
9%
109
SANITATION FUND
The Sanitation Fund is an enterprise fund that Service Level Adjustments (SLAs) approved for
accounts for the activities of collecting and FY 00 totaling $233,842.
disposing of residential and commercial refuse in
•• the City. This area is also responsible for Non-operating expenditures in the Sanitation
•• recycling program and clean green activities to Fund are expected to increase significantly at
help reduce the amount of solid waste deposited 29.70%above the FY 99 revised budget. This is
into the landfill. The Sanitation Fund also funds due to increasing the percentage that is
the street sweeping operations of the City. calculated for the Return on Investment (ROI)
The Sanitation Fund is prepared on the from 5%to 7%. FY 00 is the final year that
•
modified accrual basis where cash transactions payments($120,014)will be made on the
are included in the budget presentation in lieu of interfund loan from the electric fund that was
non cash transactions such as depreciation. used to purchase automated collection vehicles.
The focus is on the net change in working With the final payment of the loan made in FY
capital. 00, non-operating expenses are expected to
decrease in FY 01.
Revenues for the Sanitation Fund are expected
•
to be $3.91 million in FY 00. This is an The Sanitation Fund will continue to provide
• increase of approximately 6.6% over the FY 99 funding for Brazos Beautiful, an outside agency
• revised budget. The residential and commercial dedicated to beautification and litter abatement.
• customer bases are expected to grow by 2-3% College Station's portion of Brazos Beautiful's
based on analysis of building permits and approved budget for FY 00 is $37,000.
population growth. $12,000 of that amount is for their base
budget. The remaining $25,000 of the
Operating expenditures for the Sanitation Fund approved budget is for a beautification grant to
in FY 00 are expected to increase 6.78%from enhance the gateways into the City. This will be
the FY 99 revised budget. This is primarily due the second year the beautification grant is
to the five authorized SLAs, including the approved to be included in the Brazos Beautiful
$159,800 for the purchase and maintenance of budget.
an additional roll-off vehicle, the majority of
which is a one time expense. There are five
•
110
CITY OF COLLEGE STATION
SANITATION FUND
FUND SUMMARY
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM .
. ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
REVENUES
RESIDENTIAL $ 2,259,357 $ 2,103,000 $ 2,202,000 $ 2,268,100 $ 2,268,100 7.85%
COMMERCIAL/INDUSTRIAL 1,441,010 1,363,500 1,340,000 1,380,200 1,380,200 1.22%
OTHER OPERATING 90,638 69,400 96,610 99,060 99,060 42.74%
INVESTMENT EARNINGS 139,658 118,400 136,900 139,640 139,640 17.94% ,
OTHER NONOPERATING 97 16,100 70,500 25,810 25,810 60.31%
TOTAL REVENUES $ 3,930,760 $ 3,670,400 $ 3,846,010 $ 3,912,810 $ 3,912,810 6.60%
EXPENDITURES AND TRANSFERS
RESIDENTIAL $ 1,438,683 $ 1,834,078 $ 1,779,898 $ 1,782,445 $ 1,809,945 (1.32%)
COMMERCIAL 1,456,727 1,265,048 1,223,337 1,294,450 1,500,792 18,64%
GENERAL&ADMIN.TRANSFERS 331,866 341,919 341,919 367,866 374,168 9.43%
OUTSIDE AGENCY FUNDING 12,750 41,250 41,250 37,000 37,000 (10.30%)
CONTINGENCY 0 50,000 0 50,000 50,000 0.00%
TOTAL OPERATING
EXPEND.AND TRANSFERS $ 3,240,026 $ 3,532,295 $ 3,386,404 $ 3,531,761 $ 3,771,905 6.78%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT $ 8,200 $ 8,200 $ 8,200 $ 12,500 $ 12,500 52.44%
DEBT SERVICE TRANSFER 240,028 119,741 119,741 120,014 120,014 0.23%
OTHER NON OPERATING 3,704 0 0 0 0 0.00%
RETURN ON INVESTMENT 188,000 176,475 176,475 262,300 262,300 48.63%
TOTAL NONOPERATING
EXPENDITURES $ 439,932 $ 304,416 $ 304,416 $ 394,814 $ 394,814 29.70%
TOTAL OPERATING AND
NONOPERATING EXP&TRANSFERS $ 3,679,958 $ 3,836,711 $ 3,690,820 $ 3,926,575 $ 4,166,719 8.60%
INCREASE(DECREASE)IN .
WORKING CAPITAL $ 250,802 $ (166,311) $ 155,190 $ (13,765) $ (253,909)
BEGINNING WORKING CAPITAL $ 1,869,117 $ 2,119,919 $ 2,119,919 $ 2,275,109 $ 2,275,109
ENDING WORKING CAPITAL $ 2,119,919 $ 1,953,608 $ 2,275,109 $ 2,261,344 $ 2,021,200
111
•
• SANITATION FUND - SOURCES
•
INVESTMENT OTHER
EARNINGS 1%
4%
... • .,
• COMMERCIAL
Fd�./ d°/'l.
35% 49 PUFF yr�f a �%
•
%?fir r/�� �y��y � ��.��s ya •
•
•
•
•
•
•
RESIDENTIAL 1
57%
• 10THER OPER.1
3%
• SANITATION FUND - USES
•
•
• ROI OTHER
6% 2%
RESIDENTIAL
•
0E pl 44/o
/
y� ,S
•
v;c ring}'a rj,, %:��., ,..'a',.",at; '• > ., _ ..i ,E:"
s � �
. • s ,;ea �{1�t°� �,� ..,�,,,� ear.:
COMMERCIAL • '`
•
ADMIN.TRANS.I•
1DEBT
SERVICE 1 9% I 3%
•
112
PARKING ENTERPRISE FUND
The Parking Enterprise Fund was created to Revenues from the Patricia Street parking lot fees
account for revenues and expenditures resulting are estimated to be $100,000 and parking fines
from operation of the City's parking facilities. In are projected to be $70,000. This estimate is
FY 00 these revenues will come from the Patricia based on projected customer demand for parking
Street parking lot. The funds for capital at the facility multiplied by the hourly charges per
expenditures for the College Main Parking parking space. Interest from investments is
Garage are included in the capital projects expected to be approximately $3,760.
budget.
Expenditures related to the Patricia Street parking
The Parking Enterprise Fund is prepared on the lot are forecasted to be $68,774.
modified accrual basis where cash transactions
are included in the budget presentation in lieu of The ending fund balance for FY 00 is expected to
non cash transactions such as depreciation. The be $180,183, an increase of 160% over the
focus is on the net change in working capital. FY 99 revised budget. The increase is primarily
due to increased parking lot fee and fine
revenues.
113
• CITY OF COLLEGE STATION
PARKING ENTERPRISE FUND
•
•
• FUND SUMMARY
FY 99 FY 99 FY 00 FY 00 %CHANGE IN
• FY 98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
BEGINNING FUND BALANCE $ 0 $ 13,202 $ 13,202 $ 75,197 $ 75,197
REVENUES
• PARKING FEES $ 6,629 $ 159,977 $ 97,000 $ 100,000 $ 100,000 (37%)
• . CHARGES FOR GOODS/SERVICES 7,390 0 0 0 0 N/A
PARKING FINES 3,073 0 69,000 70,000 70,000 N/A
BOND REVENUE 0 0 0 0 0 N/A
INVESTMENT INTEREST 0 0 0 3,760 3,760 N/A
OTHER (61) 0 0 0 0 N/A
• TOTAL REVENUES $ 17,031 $ 159,977 $ 166,000 $ 173,760 $ 173,760 9%
•
•
EXPENDITURES
PARKING LOT $ 3,829 $ 104,005 $ 104,005 $ 68,619 $ 68,774 (34%)
CONTINGENCY 0 0 0 0 0 N/A
•
• TOTAL EXPENDITURES $ 3,829 $ 104,005 $ 104,005 $ 68,619 $ 68,774 (34%)
INCREASE(DECREASE)
IN FUND BALANCE $ 13,202 $ 55,972 $ 61,995 $ 105,141 $ 104,986
•
ENDING FUND BALANCE $ 13,202 $ 69,174 $ 75,197 $ 180,338 $ 180,183 160%
•
•
•
•
•
•
•
•
•
•
•
•
114
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY FUND
The Brazos Valley Solid Waste Management • $28,000 on a cab and chassis with trailer for
Agency (BVSWMA) is a joint action agency owned a fuel/lube system
by the Cities of College Station and Bryan. The • $29,000 for an entrance lane for weigh
agency is responsible for providing solid waste vehicles
disposal services within all appropriate guidelines • $8,000 for the purchase of two way radios
and regulations. This joint agency has resulted in • $25,000 for the paving of landfill haul roads
cost savings and increased efficiencies due to the • $45,600 for a right-of-way
deletion of duplicated services, planning, and tractor/mower/sweeper
staffing, and the economies of scale offered by a • $5,000 for a pole barn for tractors and
larger operation. implements
• $86,800 for a waste reduction program
The BVSWMA Fund is prepared on the modified
accrual basis where cash transactions are included The Administration budget is $1,289,381 which
in the budget presentation in lieu of non cash represents a 8.0% increase in expenditures from
transactions such as depreciation. The focus is the FY 99 revised budget. There is $847,085 in
on the net change in working capital. SLAs for various projects including:
Base budget revenues for BVSWMA are • $540,000 for landfill site selection permitting
projected to increase by 3.4%from the FY 99 • $140,843 for household hazardous waste
revised budget. This increase is due to steady collection and public education
growth in the area. • $8,000 for a litter education program
• $150,000 for repair and resurfacing of Rock
Approved expenditures for Landfill Operations Prairie Road
are $2,206,276 which reflects a 9.4%decrease • $8,242 for a master composter training
from the FY 99 revised budget. $950,277 of this program.
amount is in Service Level Adjustments. These
SLAs consist of the following amounts: Non-departmental expenses for the FY 00 budget
are estimated at $611,484 which represents a
• $441,762 for construction of Fill Sector 14 28.4%decrease from the FY 99 revised budget.
• $251,115 for construction of the final cover The decrease is a direct result of a reduction in
for the Western and Northern slope principal and interest payments that has occurred
• $30,000 for a special Waste Approval due to the retirement of the initial debt incurred
Program to establish the agency.
115
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
FUND SUMMARY
• FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
REVENUES
LANDFILL CHARGES $ 3,761,677 $ 4,217,250 $ 4,567,039 $ 4,343,708 $ 4,343,708 3.00%
INTEREST 257,950 120,000 216,552 100,000 100,000 (16.67%)
OTHER 62,395 11,400 40,600 11,400 51,400 350.88%
TOTAL REVENUES $ 4,082,022 $ 4,348,650 $ 4,824,191 $ 4,455,108 $ 4,495,108 3.37%
•
EXPENDITURES AND TRANSFERS
LANDFILL OPERATIONS $ 1,231,957 $ 2,436,199 $ 2,433,474 $ 1,255,999 $ 2,206,276 (9.44%)
ADMINISTRATIVE 514,358 1,194,357 1,022,261 442,296 1,289,381 7.96%
EXPEND&TRANSFERS SUBTOTA $ 1,746,315 $ 3,630,556 $ 3,455,735 $ 1,698,295 $ 3,495,657
DEPARTMENTAL-NON-OPERATING
. CONTRIBUTIONS $ 8,335 $ 10,000 $ 7,000 $ 8,000 $ 8,000 (20.00%)
OTHER 0 0 0 0 0 N/A
DEPT.NON-OPERATING SUBTOTA $ 8,335 $ 10,000 $ 7,000 $ 8,000 $ 8,000 (20.00%)
NON-DEPARTMENTAL •
PRINCIPAL PAYMENTS $ 451,505 $ 484,124 $ 484,124 $ 297,837 $ 297,837 (38.48%)
INTEREST PAYMENTS 94,269 46,214 46,214 15,756 15,756 (65.91%)
TRANSPORTATION-BRYAN 50,000 50,000 50,000 50,000 50,000 0.00%
• GENERAL&ADMIN.TRANSFER 125,828 140,000 130,000 135,000 135,000 (3.57%)
SALARY ADJUSTMENTS 0 38,855 0 0 0 (100.00%)
CONTINGENCY 0 95,000 0 112,891 112,891 18.83%
NON-DEPARTMENTAL SUBTOTAL $ 721,602 $ 854,193 $ 710,338 $ 611,484 $ 611,484 (28.41%)
TOTAL OPERATING EXPENDITURES
• AND TRANSFERS $ 2,476,252 $ 4,494,749 $ 4,173,073 $ 2,317,779 $ 4,115,141 (8.45%)
INCREASE(DECREASE)IN WORKING
CAPITAL FROM OPERATIONS $ 1,605,770 $ (146,099) $ 651,118 $ 2,137,329 $ 379,967 (360.08%)
GAAP ADJUSTMENT $ (103,920)
BEGINNING WORKING CAPITAL $ 3,294,940 $ 4,796,790 $ 4,796,790 $ 5,447,908 $ 5,447,908
ENDING WORKING CAPITAL $ 4,796,790 $ 4,650,691 $ 5,447,908 $ 7,585,237 $ 5,827,875
•
•
116
BVSWMA FUND - SOURCES
OTHER
1%
INVEST.EARNINGS
2% g S". a
LANDFILL CHARGES
97%
BVSWMA FUND - USES
DEBT SERVICE
8% ICONTINGENCY1
.
3%
• OTHER
3% ;
ADMIN. it1;111:
• ' - , , ` , ,.„,,i,7. •z;.....- ;,,,.-- .-'., LANDFILL OPS.I '
• : . .Ao''' 54%
•
!TRANSPORTATION!
1%
117
PUBLIC UTILITIES
CAPITAL PROJECTS BUDGET
The City of College Station develops and adopts a five Water Capital Projects
year Capital Improvements Project List. The list is In FY 00, the approved CIP budget includes regular
updated annually and is presented for City Council maintenance and replacement of the City's water
review as a part of the annual budget process. The list distribution system. The largest CIP project is
consolidates all anticipated capital needs for which $3,251,855 for the first portion of construction of a
funding authorization exists. The list is divided into parallel water transmission line. $614,350 was
several sections depending on the services provided approved for the initial development of well#6 and
and the funding source. The City operates under the line. These projects need to be done to ensure College
laws of the State of Texas and the City of College Station has an adequate and reliable water system. As
Station's Home Rule Charter. the City grows,demands for water service increase and
these projects will help the City ensure the demand can
The City can authorize the issuance of revenue bonds. be met. The debt service of these projects, along with
Revenue bonds will be issued any time that there is a other projects, is proposed to be shared by the regional
need for financing of capital construction or acquisition water agency once it is established. $1,252,000 is
• and where the asset will reside in one or more of the approved for water line rehabilitation projects:
City's enterprise funds. The enterprise funds of the $574,000 for phase III of the Eastgate Rehabilitation
City currently include Electric,Water,Wastewater, Program, $300,000 for phase I of the Northgate
Solid Waste Collection and Drainage Utility Funds. Rehabilitation project,and $378,000 for the
Generally,revenue bonds do not require voter rehabilitation of the Greens Prairie storage tank.
approval.
• • In FY 00, $7,300,000 in utility revenue bonds was
The city proposes issuing an estimated$16.95 million approved for issuance.
in revenue bonds in FY 00. These bonds will be used
to fund capital projects within the Water and
Wastewater Funds. There are no revenue bonds Waste Water Capital Projects
scheduled for Electric capital projects as all projects will The Wastewater CIP budget for FY 00 includes funds
be funded out of Electric operating revenues. for collection and treatment projects. The largest
Capital projects often result in assets that require project,the expansion of the Lick Creek trunk and
continuing maintenance and repair.Some also reduce treatment plant,has a e 00 approved budget of
existing maintenance and repair costs. Among the $4,150,000. This project is scheduled to be
•
decisions and proposals that accompany capital project completed in FY 01 at a cost of$8,750,000.
recommendations is an analysis of potential ongoing Additionally, $450,000 was approved to fund
costs. continued work on odor control at the Carter's Creek
wastewater treatment plant.
UTILITY CAPITAL PROJECTS Collection projects for FY 00 include $1,300,000 for
phase I of the northeast truck expansion, $1,115,000
for phase I of Northgate sewer line rehabilitation,
Electric Capital Projects $466,000 for phase III of Eastgate sewer line
In FY 00, all electric capital projects will be funded residential rehabilitation, $417,000 for phases II&III
from current revenues,without any electric revenue of Graham Road impact fee line, $500,000 for
bonds needing to be issued. Significant electric capital Westside sewer service,and $300,000 for sewer
projects include $875,000 for routine service and improvements required to facilitate the next phase of
• system extensions due to new development in the the Texas Avenue widening project.
community, $700,000 for community enhancement,
$215,00 for residential and thoroughfare street In FY 00, $9,650,000 in utility revenue bonds was
•
lighting, $1,597,400 for switch station substation approved for issuance.
conversion, and $100,000 for underground capacity
improvement. Funds in the amount of$100,000 were
approved for electric service extension to the Business Drainage Utility CIP
Center. $200,000 was approved for transmission The Drainage Utility was approved by the City Council
metering,while$400,000 was approved to continue in 1996. In FY 00, significant projects include
• the fiber optic loop project.
$1,700,000 for the Bee Creek(combined)project,
$1,285,000 for greenways projects, $800,000 for
• Wolf Pen Creek channel improvements from tributary
118
A to Tributary B, and $395,000 for Wolf Pen Creek
channel improvements from Texas Avenue to Tributary
B.
In FY 00, $785,000 in bonds for greenbelt/floodplain
acquisition is scheduled to be issued.
•
119
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 1999-00 THROUGH FISCAL YEAR 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
• NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
• BEGINNING FUND BALANCE: $ 2,598,025 $ (236,549) $ (236,549)
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS $ 0 $ 1,500,000 $ 0
INTEREST ON INVESTMENTS 65,673 90,000 (30,000)
OTHER 961,959 0 0
EXPENDITURES FROM OPERATIONS 131,896 4,914,000 5,413,943
•- SUBTOTAL ADDITIONAL RESOURCES $ 1,159,528 $ 6,504,000 $ 5,383,943
TOTAL RESOURCES AVAILABLE $ 3,757,553 $ 6,267,451 $ 5,147,394
CAPITAL PROJECTS:
NEW SERVICES&SYSTEM EXT. ED0010 ANNUAL 356,603 825,000 825,000
RES.STREET LIGHTING ED0011 ANNUAL 53,616 80,000 60,000
THOR.STREET LIGHTING ED0012 ANNUAL 69,734 295,000 150,000
UNDERGROUND SYSTEM IMPROV. ED0015 ANNUAL 0 1,104,000 0
OVERHEAD SYSTEM IMPROV. ED0014 ANNUAL 132,892 353,000 353,000
COMMUNITY ENHANCEMENT ED0013 ANNUAL 67,437 1,390,000 1,095,100
USC IMPROVEMENTS EP0000 ANNUAL 0 25,000 25,000
SCADA EP0001 ANNUAL 95,414 25,000 20,000
• SUBSTATION MODIFICATIONS ET0000 ANNUAL 3,244 175,000 175,000
UCS BUILDING ME9601 2,325,000 651,193 1,645,000 1,645,000
1 FIBER OPTIC LOOP ME9701 1,100,000 299,994 400,000 400,000
•• BUSINESS PARK ELEC.SERVICE ED1003 840,000 478 515,000 200,000
• SWITCH STATION SUB CONVERSION ET9801 1,800,000 5,513 20,000 20,000
TEXAS AVE URD EL9408 1,400,000 10,800 0 0
• TRANSMISSION METERING ET9902 160,000 0 15,000 15,000
NORHTGATE SUBSTATION TBD 800,000 0 0 0
CLOSED PROJECTS 2,096,965 0 0
• GENERAL AND ADMINISTRATIVE 176,381 164,047 164,047
' TOTAL EXPENSES $ 8,425,000 $ 4,020,264 $ 7,031,047 $ 5,147,147
• • GAAP ADJUSTMENT $ 26,162
ENDING FUND BALANCE: $ (236,549) $ (763,596) $ 247
• Notes:
1-Total project budget is 1,600,000 with 1,100,000 funded by Electric Fund revenue and 500,000 funded
by General Government revenues.
120
APPROVED
BUDGET PROJECTED PROJEC I ED PROJEC I ED PROJEC I ED PROJEC I ED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
$ 247 $ 5,347 $ 89,347 $ 46,347 $ 91,347 $ 31,347
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
25,000 25,000 25,000 25,000 25,000 25,000
O 0 0 0 0 0
4,360,000 4,200,000 3,400,000 4,200,000 4,000,000 100,000
$ 4,385,000 $ 4,225,000 $ 3,425,000 $ 4,225,000 $ 4,025,000 $ 125,000
$ 4,385,247 $ 4,230,347 $ 3,514,347 $ 4,271,347 $ 4,116,347 $ 156,347
875,000 925,000 1,063,000 1,100,000 1,200,000 0
40,000 45,000 50,000 55,000 60,000 0
175,000 185,000 200,000 220,000 230,000 0
100,000 932,000 310,000 915,000 420,000 0
50,000 439,000 500,000 515,000 550,000 0
700,000 770,000 1,050,000 550,000 600,000 0
. 25,000 25,000 25,000 25,000 25,000 0
25,000 25,000 25,000 25,000 25,000 0
90,000 75,000 75,000 75,000 75,000 0
O 0 0 0 0 0
300,000 400,000 0 0 0 0
100,000 0 0 0 0 0
1,597,400 150,000 0 0 0 0
O 20,000 20,000 500,000 0 0
200,000 0 0 0 0 0
O 0 0 50,000 750,000 0
O 0 0 0 0 0 •
102,500 150,000 150,000 150,000 150,000 150,000
$ 4,379,900 $ 4,141,000 $ 3,468,000 $ 4,180,000 $ 4,085,000 $ 150,000
$ 5,347 $ 89,347 $ 46,347 $ 91,347 $ 31,347 $ 6,347
121
•
WATER SERVICE
• CAPITAL IMPROVEMENT PROJECTS
• FISCAL YEAR 1999-00 THROUGH FISCAL YEAR 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATE
NUMBER AMOUNT FY 97-98 FY98-99 FY98-99
BEGINNING FUND BALANCE: $ 3,264,407 $ 3,281,095 $ 3,281,095
• ADDITIONAL RESOURCES:
•
• UTILITY REVENUE BONDS $ 0 $ 0 $ 0
INTEREST ON INVESTMENTS 232,421 335,000 355,000
TRANSFERS FROM OPERATIONS 0 1,000,000 0
SUBTOTAL ADDITIONAL RESOURCES $ 232,421 $ 1,335,000 $ 355,000
TOTAL RESOURCES AVAILABLE $ 3,496,828 $ 4,616,095 $ 3,636,095
•
• OVERSIZED LINES WT0000 ANNUAL• $ 0 $ 50,000 $ 50,000 •
• DISTRIBUTION SYSTEM REHAB. WT0001 ANNUAL 0 250,000 250,000
REHABILITATION PROJECTS:
EASTGATE WATER REHAB PHASE I WT9802 120,000 170 0 130,000
EASTGATE WATER REHAB PHASE II WT9902 643,000 0 643,000 643,000
EASTGATE WATER REHAB PHASE III WT0002 574,000 0 0 0
' EASTGATE WATER REHAB PHASE IV TBD 632,000 0 0 0
EASTGATE WATER REHAB PHASE V TBD 628,000 0 0 0
EASTGATE WATER REHAB PHASE VI TBD 403,000 0 0 0
•
• EASTGATE WATER REHAB PHASE VII TBD 530,000 ' 0 0 0
NORTHGATE REHAB.PHASE I WT9805 500,000 79 200,000 50,000
SOUTHGATE WATER REHAB.STUDY TBD 50,000 0 0 0
. GREENS PRAIRIE STORAGE TANK REHAB. WT0003 378,000 0 0 0
DISTRIBUTION AND TRANSMISSION
WELL#6 AND LINE • WT0004 2,200,000 0 0 0
WFI I #7 AND LINE • TBD 2,150,000 0 0 0
WESTSIDE WATER SERVICES WT9703 1,530,000 0 150,000 150,000
TEXAS AVE.RELOCATION SOUTH WT9804 950,000 0 0 0
COOLING TOWERS ' WT9806 1,850,000 0 0 0
PARALLEL WATER TRANSMISSION '• WT0005 6,100,000 0 0 244,000
SANDY POINT PUMP DUAL ELECTRICAL TIE WT0006 200,000 0 125,000 40,000
GREENS PRAIRIE WATER LINE REPLACEMENT TBD 750,000 0 0 0
• DOWLING ROAD 5MG GST TBD 2,500,000 0 0 0
HARLEY WATER IMPACT FEE MAIN WT9905 359,000 0 0 165,000
FI FVATED WATER STORAGE TANK TBD 2,400,000 0 0 0
CLOSED PROJECTS 206,433 0 0
' GENERAL AND ADMINISTRATIVE 74,882 57,902 57,902
DEBT ISSUANCE COST 0 0 0
TOTAL EXPENDITURES $ 21,925,000 $ 281,564 $ 1,475,902 $ 1,779,902
•
GAAP ADJUSTMENT $ 65,831
•
ENDING FUND BALANCE: $ 3,281,095 $ 3,140,193 $ 1,856,193
•
• ' THE COST OF THESE PROJECTS WILL BE SHARED BY THE REGIONAL WATER AGENCY ONCE IT IS ESTABLISHED.
•
122
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
$ 1,856,193 $ 5,585,388 $ 130,593 $ 97,593 $ 150,593 $ 40,593
$ 7,300,000 $ 0 $ 4,700,000 $ 0 $ 0 $ 0
170,000 25,000 25,000 25,000 25,000 25,000
3,378,000 2,200,000 900,000 1,900,000 2,800,000 1,400,000
$ 10,848,000 $ 2,225,000 $ 5,625,000 $ 1,925,000 $ 2,825,000 $ 1,425,000
$ 12,704,193 $ 7,810,388 $ 5,755,593 $ 2,022,593 $ 2,975,593 $ 1,465,593 '
$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
250,000 250,000 250,000 250,000 250,000 250,000 •
O 0 0 0 0 0
0 0 0 0 0 0
574,000 0 0 0 0 0
O 632,000 0 0 0 0
O 0 628,000 0 0 0
O 0 0 403,000 0 0
0 0 0 0 530,000 0
300,000 0 0 0 0 0
O 50,000 0 0 0 0
378,000 0 0 0 0 0
614,350 1,585,650 0 0 0 0
O 0 2,150,000 0 0 0
850,000 0 '0 0 530,000 0
200,000 750,000 0 0 0 0
222,000 1,628,000 0 0 0 0
3,251,855 2,604,145 0 0 0 0
160,000 0 0 0 0 0
O 0 750,000 0 0 0
O 0 0 0 1,500,000 1,000,000
O 0 0 194,000 0 0
O 0 1,500,000 900,000 0 0
O 0 0 0 0 0
118,600 130,000 180,000 75,000 75,000 75,000
150,000 0 150,000 0 0 0
$ 7,118,805 $ 7,679,795 $ 5,658,000 $ 1,872,000 $ 2,935,000 $ 1,375,000
$ 5,585,388 $ 130,593 $ 97,593 $ 150,593 $ 40,593 $ 90,593
123
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
, . FISCAL YEAR 1999-00 THROUGH FISCAL YEAR 2004-2005
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATE
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
BEGINNING FUND BALANCE: $ 1,977,812 $ 3,586,419 $ 3,586,419
.s
' _' ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS $ 2,700,000 $ 4,600,000 $ 0
INTEREST ON INVESTMENTS 200,127 160,000 160,000
TRANSFERS FROM OPERATIONS 42,985 0 0
• OTHER 0 0 0
SUBTOTAL ADDITIONAL RESOURCES $ 2,943,112 $ 4,760,000 $ 160,000
TOTAL RESOURCES AVAILABLE $ 4,920,924 $ 8,346,419 $ 3,746,419
Collection
COLLECTION SYSTEM REHAB. SS0000 ANNUAL 0 250,000 250,000
• OVERSIZE PARTICIPATION SS0001 ANNUAL 0 50,000 0
GRAHAM ROAD IMPACT FEE LINE PHASE II&III SS9802 417,000 0 0 0
GRAHAM RD SS9802 315,000 0 265,000 315,000
EASTGATE RES.REHAB.PH.I SS9814 SS9704 545,000 0 0 540,000
• EAST GATE RES.REHAB.PH.II SS9903 444,000 0 444,000 444,000
EAST GATE RES.REHAB.PH.III SS0002 466,000 0 0 0
EAST GATE RES.REHAB.PH.IV TBD 704,000 0 0 0
EAST GATE RES.REHAB.PH.V TBD 541,000 0 0 0
• EAST GATE RES.REHAB.PH.VI TBD 563,000 0 0 0
' EAST GATE RES.REHAB.PH.VII TBD 503,000 0 0 0
SLUDGE HANDLING SS9803 275,000 3,533 275,000 25,000
NORTHGATE REHAB PH.I SS9804 1,700,000 55,067 350,000 350,000
TX.AVE.S.WIDENING SEWER PHASE II SS0003 1,600,000 0 0 0
WESTSIDE SEWER SERVICE SS9702 1,000,000 1,171 500,000 0
NORTHEAST TRUNK EXPAN.PHASE I SS9805 1,975,000 1,185 650,000 170,000
NORTHEAST TRUNK EXPAN.PHASE II TBD 1,000,000 0 0 0
NORTHEAST TRUNK EXPAN.PHASE III TBD 650,000 0 0 0
SOUTHGATE REHAB.PH.I TBD 150,000 0 0 0
ALUM CREEK SEWER LINE 1 SS9808 396,000 22,197 0 183,565
SPRING CREEK PH.I 1 SS9809 720,000 36,171 620,000 620,000
SPRING CREEK PH.II SS9902 580,000 0 580,000 0
CHRSTINE LANE SEWER PH II SS9817 841,000 0 841,000 591,000
Treatment
LICK CREEK TRUNK&PLANT EXPANSION SS9806 8,750,000 0 750,000 150,000
ODOR CONTROL SS9810 900,000 29,337 400,000 250,000
CLOSED PROJECTS 1,100,930 0 0
• GENERAL AND ADMINISTRATIVE 77,239 174,815 174,815
DEBT ISSUANCE COST 0 59,800 0
TOTAL EXPENDITURES $ 25,035,000 $ 1,326,830 $ 6,209,615 $ 4,063,380
GAAP ADJUSTMENT $ (7,675)
ENDING FUND BALANCE: $ 3,586,419 $ 2,136,804 $ (316,961)
Notes:
1-These projects will be reimbursed by impact fees.
124
APPROVED
BUDGET PROJECTED PROJECTED PROJECIED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
$ (316,961) $ 119,339 $ 140,539 $ 105,039 $ 105,339 $ 66,939 '
$ 9,650,000 $ 7,600,000 $ 1,500,000 $ 900,000 $ 800,000 $ 400,000
175,000 195,000 25,000 25,000 25,000 25,000
O 0 0 0 0 0 ,
O 0 0 0 0 0
$ 9,825,000 $ 7,795,000 $ 1,525,000 $ 925,000 $ 825,000 $ 425,000
$ 9,508,039 $ 7,914,339 $ 1,665,539 $ 1,030,039 $ 930,339 $ 491,939
250,000 250,000 250,000 250,000 250,000 250,000 '
50,000 50,000 50,000 50,000 50,000 50,000
417,000 0 0 0 0 0 •
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
466,000 0 0 0 0 0
O 704,000 0 0 0 0
O 0 541,000 0 0 0
O 0 0 563,000 0 0
O 0 0 0 503,000 0
O 271,000 0 0 0 0
1,150,000 0 0 0 0 0
300,000 1,300,000 0 0 0 0
500,000 0 0 0 0 0
1,300,000 0 0 0 0 0 l
0 1,000,000 0 0 0 0
O 0 650,000 0 0 0
O 50,000 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
, 0 0 0 0 0 0
4,150,000 3,850,000 0 0 0 0
450,000 0 0 0 0 0
0 0 0 0 0 0
230,200 200,000 50,000 50,000 50,000 50,000
125,500 98,800 19,500 11,700 10,400 5,200
$ 9,388,700 $ 7,773,800 $ 1,560,500 $ 924,700 $ 863,400 $ 355,200
$ 119,339 $ 140,539 $ 105,039 $ 105,339 $ 66,939 $ 136,739
125
DRAINAGE UTILITY
CAPITAL IMPROVEMENTS PROJECTS
FISCAL YEAR 1999-00 THROUGH FISCAL YEAR 2004-2005
PROJECT REVISED
• PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 97-98 FY 98-99 FY 98-99
• BEGINNING FUND BALANCE: $ 948,370 $ 1,784,827 $ 1,784,827
•
ADDITIONAL RESOURCES:
UTILITY REVENUES $ 827,411 $ 846,000 $ 820,000
INTEREST ON INVESTMENTS 101,792 24,812 120,000
BOND PROCEEDS 832,220 958,000 1,432,900
INTERGOVERNMENTAL 0 0 0
TRANSFERS IN 0 0 0
• OTHER (3) 0 0
SUBTOTAL ADDITIONAL RESOURCES $ 1,761,420 $ 1,828,812 $ 2,372,900
TOTAL RESOURCES AVAILABLE $ 2,709,790 $ 3,613,639 $ 4,157,727
•
BEECREEK PH II SD9702 600,000 609,739 0 210,000
BEE CREEK(COMBINED) SD9802 2,000,000 190,308 750,000 40,000
BEE CREEK A-CH IMP TX TO HGWY 6 TBD 700,000 0 0 0
BEE CREEK PH.IV&V. SD0001 1,400,000 0 0 0
WPC-CH IMP TX TO TRIB B SD9901 400,000 0 400,000 5,000
WPC-CH IMP TRIB A TO TRIB B SD9902 800,000 0 325,000 0
GREENWAYS PROJECTS SD9903 3,640,000 0 500,000 0
MINOR DRAINAGE IMPROVEMENTS SD0002 ANNUAL 0 0 0
CLOSED PROJECTS 7,741 0 0
GENERAL&ADMIN. 26,212 50,000 50,000
CONTINGENCY 0 0 0
TOTAL EXPENDITURES $9,540,000 $834,000 $2,025,000 $305,000
GAAP ADJUSTMENT $ (90,963)
ENDING FUND BALANCE: $ 1,784,827 $ 1,588,639 $ 3,852,727
126
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05
$ 3,852,727 $ 711,235 $ 39,443 $ 1,051 $ 23,239 $ 124,642
$ 863,000 $ 889,000 $ 916,000 $ 943,480 $ 971,784 $ 1,000,938
211,900 35,600 2,000 100 1,200 6,200
785,000 785,000 785,000 785,000 0 0
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
$ 1,859,900 $ 1,709,600 $ 1,703,000 $ 1,728,580 $ 972,984 $ 1,007,138
$ 5,712,627 $ 2,420,835 $ 1,742,443 $ 1,729,631 $ 996,223 $ 1,131,780
O 0 0 0 0 0
1,770,000 0 0 0 0 0
O 105,000 595,000 0 0 0
280,000 1,120,000 0 0 0 0
395,000 0 0 0 0 0
800,000 0 0 0 0 0
1,285,000 785,000 785,000 785,000 0 0
250,000 150,000 140,000 700,000 700,000 700,000
O 0 0 0 0 0
221,392 221,392 221,392 221,392 171,581 171,581
O 0 0 0 0 0
$5,001,392 $2,381,392 $1,741,392 $1,706,392 $871,581 $871,581
$ 711,235 $ 39,443 $ 1,051 $ 23,239 $ 124,642 $ 260,199
127
HOTEL/MOTEL FUND
The primary funding source for the Hotel/Motel for FY 00. Parks Programs and Events have
• Fund is the Hotel/Motel Tax, a consumption type $319,729 in approved expenditures from the
tax authorized under state statute. This tax allows Hotel/Motel Fund. This funding is for athletic,
the city to collect up to its current tax rate of 7% entertainment and historical preservation
• on rental income of hotels and motels within the activities. Wolf Pen Creek operations have an
city limits. The uses of the funds derived from the approved budget of $89,268 in FY 00.
tax are limited to 1) promotion of tourism, 2)
promotion and support of the arts, and 3)directly Noteworthy service level adjustments authorized . . ,
attributable administrative costs. include $60,000 for the 2000 Games of Texas to
• be held in College Station and Bryan in the
The Hotel/Motel Fund is prepared on the summer of 2000. This will be the third time the
modified accrual basis of accounting. Under this Games of Texas will be held locally.
basis revenues are recognized when they become
measurable and available to finance expenditures Another service level adjustment is authorized for
of the current period. Expenditures are Historic Neighborhood Projects at $20,000.
recognized when the related fund liability is These funds are approved to add historic features
incurred with the exception of several items. The such as period lighting, benches, signage and
full listing of these items can be found in the other items that qualify as enhancing and
Financial Policies on page F-1. preserving the historic nature of some of College
Station's older neighborhoods.
Hotel/Motel tax revenue is projected to increase
15.2% in FY 00 over the FY 99 revised budget. A service level adjustment of $20,000 was also •
Several new hotels opened in 1998 and 1999. approved to fund a feasibility study on building a
The addition of these hotels, along with performing arts center in College Station. The •
improvements made by existing hotels and motels, recent citizen survey conducted for the city shows
lead to an increase in expected actual revenues of that there is support for such facility. This study
15.8%between FY 98 and FY 99. With the will take an in-depth look at the issues to
opening of hotels occurring late in FY 99, determine the feasibility of such a facility for this
revenue increases are likely for FY 00 as well. community.
Positive revenue impacts are expected to continue
• into the future. Revenues are conservatively The Bush Library Committee has requested
projected to grow 3% in FY 00 over the FY 99 continuation of the current annual funding of
year end estimates. $50,000. This will be the 5th year of a 5 year
commitment to provide $250,000 in support to
Conference Center rentals are another source of the Bush Library.
• revenue for the Hotel/Motel Fund. This revenue
is projected to increase by 22.5% in FY 00 over The Arts Council budget request for FY 00 is
the FY 99 revised budget. $235,400. This includes $209,000 for the
ongoing operational costs. The supplemental
Other major sources of revenue are Wolf Pen request authorized is $26,400 to fund a
Creek concessions and ticket sales and Northgate millennium celebration of culture and art in a
building rentals. Wolf Pen Creek ticket and Northgate festival as well as an increase in the
concessions budgeted revenue is expected to be ongoing Art in Public Places program. The Arts
down 7.8%from FY 99. Council also has budgeted funds for the purchase
• of a commemorative Millennium Sculpture that is
Expenditures and transfers in the Hotel/Motel included in their budget request.
Fund are projected to be $2,320,927 an increase
of 31.0%over the FY 99 revised budget. This The Convention &Visitors Bureau approved
change is primarily due to the approved increase budget includes an increase in funding of $45,000
of outside agency funding and activities related to or 7.0% for a total authorized budget of
the Wolf Pen Creek Convention Center project. $665,000. These additional funds have been
requested to fund repairs to the Convention and
Funding is included for City Operations that Visitors Bureau Building, including air conditioning
qualify for Hotel/Motel expenditures. The replacement, as well as fund expanded
• Conference Center approved budget is $264,055 advertising, tourism promotion, and convention
128
sales activities. Also approved was $40,000 for a the entities such as the City of College Station and
Festivals and Events Program that will likely be an increase in private donations. To date the
placed in the Convention and Visitors Bureau. private donations to the Sports Foundation have
The total authorized Convention &Visitors not been as high as originally projected. At issue
Bureau budget is $665,000, and $40,000 for the is what level of support the City of College Station
Festivals and Events Program. wants to provide the Brazos Valley Sports
•
Foundation. The approved level of funding
The base budget for the Brazos Valley Sports provides an interim approach that will provide an
Foundation is $122,000. The Foundation has opportunity to determine what level of service
requested an increase of $48,000 or 39.3%. The should be provided by the Sports Foundation.
total approved increase is $3,660, or 3%, to be
used to allow the Sports Foundation to continue Debt service within the Hotel/Motel fund in FY 00
operations at existing service levels. The Brazos was approved to be $438,615. Wolf Pen Creek
Valley Sports Foundation was created to put a Convention Center Debt makes up $380,000 of
focus on marketing sporting events in the that total. The remaining balance of $58,615 is
Bryan/College Station area. The original allocated for repayment of an interfund loan to
proposal was to have a decrease in funding from the Electric Fund for Northgate projects begun in
FY 96.
129
CITY OF COLLEGE STATION
HOTEL/MOTEL FUND
FUND SUMMARY
FY 99 FY 99 FY 00 %CHANGE IN
FY 98 REVISED YEAR-END APPROVED BUDGET FROM
. ACTUAL BUDGET ESTIMATE BUDGET FY 99 TO FY 00
BEGINNING FUND BALANCE $ 787,979 $ 927,049 $ 927,049 $ 1,207,665
•
• REVENUES
TAXES $ 1,555,054 $ 1,610,000 $ 1,800,000 $ 1,854,000 15.16%
TICKETS&CONCESSIONS 39,122 37,400 34,500 34,500 (7.75%)
RENTALS 99,455 84,600 112,000 103,600 22.46%
INVESTMENT EARNINGS 64,842 41,600 67,500 60,000 0.00%
OTHER 23,984 20,868 15,900 15,900 (23.81%)
TOTAL REVENUES $ 1,782,457 $ 1,794,468 $ 2,029,900 $ 2,068,000 15.24%
EXPENDITURES AND TRANSFERS
CITY OPERATIONS
CONFERENCE CENTER $ 211,928 $ 236,377 $ 234,784 $ 264,055 11.71%
. ' PARKS PROGRAMS&EVENTS 295,723 265,639 309,715 319,729 20.36%
WOLF PEN CREEK OPERATIONS 77,820 92,499 87,435 89,268 (3.49%)
WPC CONVENTION CENTER DEBT 100,000 11,101 11,101 380,000
WPC CONVENTION CENTER 16,685 12,045 12,045 0
NORTHGATE REVITALIZATION 4,091 0 0 0 0.00%
NORTHGATE DEBT SERVICE 58,615 58,615 58,615 58,615 0.00%
• HISTORIC NEIGHBORHOOD PROJE 0 0 0 20,000
OTHER 0 3,300 3,300 33,200
TOTAL CITY OPERATIONS $ 764,862 $ 679,576 $ 716,995 $ 1,164,867 71.41%
ORGANIZATIONS
CONVENTION&VISITORS BUREAU $ 534,523 $ 621,260 $ 621,260 $ 705,000 13.48%
. BRAZOS VALLEY SPORTS FOUND. 99,500 122,000 122,000 125,660 3.00%
• ARTS COUNCIL 184,000 209,029 209,029 235,400 12.62%
•
B-CS ATHLETIC FEDERATION 7,900 0 0 0
BUSH LIBRARY COMMITTEE 50,000 50,000 50,000 50,000 0.00%
BRAZOS BEAUTIFUL(BUSH LIB) 0 50,000 0 0 (100.00%)
AGGIE SWIM CLUB 2,602 0 0 0 N/A
TOTAL ORGANIZATIONS $ 878,525 $ 1,052,289 $ 1,002,289 $ 1,116,060 6.06%
' CONTINGENCY $ 0 $ 40,000 $ 30,000 $ 40,000 0%
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 1,643,387 $ 1,771,865 $ 1,749,284 $ 2,320,927 30.99%
INCREASE(DECREASE)
•
IN FUND BALANCE $ 139,070 $ 22,603 $ 280,616 $ (252,927)
• ENDING FUND BALANCE $ 927,049 $ 949,652 $ 1,207,665 $ 954,738
130
HOTEL/MOTEL FUND — SOURCES
I INVEST.EARNINGS 1 I RENTALS
3% 5% OTHER
1%
TICKETS/CONCESS.
2%
r— ..41%114*44*"-••••,..11 .11,11R '..'"..."...."4""
TAXES
89%
HOTEL/MOTEL FUND — USES
•
I HISTORIC
OTHER IGHBORHOOD
(ARTS COUI
BV SPORTS F 1% 1%
10% 5% CONF CENT PARKS
CONTINGENCY 11% PROGRMS/EVENTS
O
NORTHGATE DEBT ,x WOLF PEN CREEK
BUSH LIBRARY , ', z' , y ,.. �� �A T'l§: �3
��
2% y `w °yam ', zp' ?,
s� ��. WPC CONF.CENTER
CONY./VISITORS DEBT
BUR. 16%
31%
131
COMMUNITY DEVELOPMENT FUND
•
The Community Development Fund is used to enforcement activities. Both the CDBG and
account for grants received by the City for use in HOME allocations are based on a formula that
revitalizing low-income areas and addressing the includes criteria such as the age and condition of
needs of its low and moderate income citizens. a community's housing stock, incidents of
This fund pays for the direct operating costs of overcrowding, and the demographic
the Community Development activity center characteristics of the City.
which is part of the Economic and Community
Development Department. For FY 00, the City has approximately $3.84
million in total authorization from the federal
The Community Development Fund is prepared government. This number is comprised of new
on the modified accrual basis of accounting. authorization and remaining authorization from
Under this basis revenues are recognized when prior fiscal years. FY 00's grants include
they become measurable and available to finance $1,186,000 in CDBG funds and $536,000 in
• expenditures of the current period. Expenditures HOME funds, along with a projected $120,000
are recognized when the related fund liability is in program income. In addition to the federal
incurred with the exception of several items. grants, the City will receive approximately
The full listing of these items can be found in the $184,760 from the Cedar Creek project.
• Financial Policies on page F-1.
The City has received two grants for FY 00, The Funds remaining from previous fiscal years
• Community Development Block Grant(CDBG) include $1,241,462 in CDBG funds and
and the HOME Grant. The CDBG program is a $877,482 in HOME funds. The City also has
federal entitlement program that provides the budgeted $320,000 in program income for
•
basic funding for general programs and FY 00. $200,000 of this amount is expected to
• administration. The grant allows administrators be received in FY 99 and carry over into FY 00.
•
flexibility in the use of funds for a wide variety of The additional $120,000 will be received in
eligible activities. The HOME grant is a yearly FY 00. The program income is generated from
entitlement grant that can only be used for the sale of six homes that were constructed using
housing programs that assist Low/Moderate HOME funds.
Income (LMI) citizens. The City currently uses In the past, the City has received a HOPE grant,
• this grant for owner occupied rehabilitation but that grant is expected to close out in FY 99
assistance, down payment assistance, and the and no further HOPE grants are anticipated in
Optional Relocation Program. Starting in the future.
FY 00, funds have been budgeted for Tenant
Based Rental Assistance (TBRA)and code
132
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT FUND
FUND SUMMARY
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN •
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00 .
BEGINNING FUND BALANCE $ 6,451 $ 73,812 $ 73,812 $ 299,182 $ 299,182
REVENUES
GRANTS
. CDBG $ 845,142 $ 2,473,292 $ 1,087,571 $ 2,427,462 $ 2,427,462 (1.85%)
HOME 269,204 1,432,659 659,098 1,413,482 1,413,482 (1.34%) ''
HOPE 175,246 98,830 7,079 0 0 (100.00%)
PROGRAM INCOME 2,054 0 200,000 120,000 120,000 N/A
LOAN REPAYMENTS 27,666 15,000 15,000 0 0 (100.00%)
INTEREST ON LOANS 4,806 5,000 5,000 0 0 (100.00%) '
CEDAR CREEK PROCEEDS 0 406,000 0 184,760 184,760 (54.49%)
OTHER 43,584 0 94,370 0 0 N/A
TOTAL REVENUES $ 1,367,702 $ 4,430,781 $ 2,068,118 $ 4,145,704 $ 4,145,704 (6.43%)
TOTAL FUNDS AVAILABLE $ 1,374,153 $ 4,504,593 $ 2,141,930 $ 4,444,886 $ 4,444,886 (1.33%)
EXPENDITURES AND TRANSFERS
CDBG
HOUSING ASSIST/REHAB $ 17,565 $ 77,720 36,993 $ 40,500 $ 40,500 (47.89%) .
OPTIONAL RELOCATION 51,245 196,688 135,077 99,900 99,900 (49.21%)
CLEARANCE/DEMOLITION 2,902 13,000 20,355 186,512 186,512 1334.71%
ACQUISITIONS 184,203 318,874 11,125 175,000 175,000 (45.12%)
INTERIM ASSISTANCE 1,448 6,063 3,485 5,000 5,000 (17.53%)
HOMEBUYER'S ASSISTANCE 0 49,567 0 0 0 (100.00%)
COMMERCIAL REHABILITATION 48,580 441,694 171,662 276,374 276,374 (37.43%)
RENTAL REHAB 6,000 94,000 0 40,000 40,000 (57.45%)
PUBLIC SERVICES 202,238 197,226 74,220 177,900 177,900 (9.80%)
EXTERNAL PUBLIC FACILITY 2,476 316,724 213,612 0 0 (100.00%)
CODE ENFORCEMENT 0 0 0 55,000 55,000 N/A
REIMBURSED ADMIN 269,522 334,415 94,079 302,200 302,200 (9.63%)
GENERAL GOVT PROJECTS 9,604 327,000 214,625 150,000 150,000 (54.13%)
STREETS PROJECTS 59,665 165,782 138,338 939,076 939,076 466.45%
TOTAL CDBG EXP. $ 855,448 $ 2,538,753 $ 1,113,571 $ 2,447,462 $ 2,447,462 (3.60%)
HOME
HOUSING ASSIST/REHAB $ 23,880 $ 92,270 $ 35,911 $ 137,400 $ 137,400 48.91%
OPTIONAL RELOCATION 173,275 136,000 442,907 290,385 290,385 113.52%
CLEARANCE/DEMOLITION 0 40,000 0 0 0 (100.00%)
HOMEBUYER'S ASSISTANCE 8,000 25,000 67,500 147,423 147,423 489.69%
CHDO 0 320,250 45,000 355,650 355,650 11.05%
NEW CONSTRUCTION 0 711,209 67,780 502,949 502,949 (29.28%)
TENANT BASED RENTAL ASST 0 0 0 25,000 25,000 N/A '
CHDO OPERATING EXPENSES 0 0 0 26,800 26,800 N/A
REIMBURSED ADMIN 61,411 121,700 0 227,875 227,875 87.24%
TOTAL HOME EXP. $ 266,566 $ 1,446,429 $ 659,098 $ 1,713,482 $ 1,713,482 18.46%
HOPE
HOUSING ASSIST/REHAB $ 176,801 $ 72,523 $ 70,079 $ 0 $ 0 (100.00%)
REIMBURSED ADMIN 1,526 26,830 0 0 0 (100.00%)
TOTAL HOPE EXP. $ 178,327 $ 99,353 $ 70,079 $ - $ - (100.00%)
CEDAR CREEK
AFFORDABLE HOUSING $ 0 $ 406,000 $ 0 $ 184,760 $ 184,760 (54.49%)
TOTAL CEDAR CREEK EXP. $ 0 $ 406,000 $ 0 $ 184,760 $ 184,760 (54.49%)
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 1,300,341 $ 4,490,535 $ 1,842,748 $ 4,345,704 $ 4,345,704 (3.23%)
EXPENDITURES UNDER
(OVER)REVENUES $ 67,361 $ (59,754) $ 225,370 $ (200,000) $ (200,000)
ENDING FUND BALANCE $ 73,812 $ 14,058 $ 299,182 $ 99,182 $ 99,182
133
•
•
COMMUNITY DEVELOPMENT FUND - SOURCES
(CEDAR CREEK
4%
HOME /
34%
�� '•er•t' P � •ova
^ti: , •
� y • • vv CDBG
• 1 .�, x 3m::;cuFro. a>>.` �:t' ..,\� 59%
PROGRAM
3% II
COMMUNITY DEVELOPMENT FUND - USES
• RESIDENTIAL
OTHER 21%
• 22%
COMMERCIAL
ORP ,;; N
4-
PUBLIC S VCS
AQUISITION/CONSTRUCTION CAPITAL OUTLAY
16% 25%
•
134
"WceCotaci,ttea
41.0
1111111
ce�tence
�a�
135
WOLF PEN CREEK
TAX INCREMENT FINANCING (TIF) FUND
The Wolf Pen Creek TIF Fund accounts for ad The full listing of these items can be found in the
valorem tax and other revenues that are accrued Financial Policies on page F-1.
to the WPC district. The fund also accounts for
expenditures on projects that take place in the The ad valorem revenue estimate of $243,200 is
• district. based on a captured value of about $19.3 million.
These revenues will be used to fund capital
The TIF receives ad valorem taxes from the City, projects as needed in the district. The projects
School District and County on the incremental include studying ways to improve drainage and
•
increase in assessed valuation (captured value) reduce silt inflow at the park and other
over the base year(1989). infrastructure projects. The continuation of the
development and improvement of the Wolf Pen
The Wolf Pen Creek TIF Fund is prepared on the Creek Corridor continues to be a top priority.
modified accrual basis of accounting. Under this
basis revenues are recognized when they become Funds remaining at the end of the year will be
measurable and available to finance expenditures retained in the fund and programmed as specific •
, of the current period. Expenditures are projects are identified.
recognized when the related fund liability is
• incurred with the exception of several items.
•
136 •
CITY OF COLLEGE STATION
WOLF PEN CREEK TIF
FUND SUMMARY
PROPOSED
FY 99 FY 99 FY 00 FY 00 %CHANGE IN .
FY 98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
BEGINNING BALANCE $ 51,848 $ 182,603 $ 182,603 $ 430,725 $ 430,725
REVENUES
AD VALOREM TAXES COCS $ 55,829 $ 76,800 $ 78,645 82,900 $ 82,900 7.94%
AD VALOREM TAXES CSISD 48,550 110,700 110,027 110,000 110,000 (0.63%)
AD VALOREM TAXES BRAZOS CO 47,273 76,500 76,000 45,300 45,300 (40.78%)
INVESTMENT EARNINGS 8,623 7,800 9,130 5,000 5,000 (35.90%)
OTHER 0 0 0 0 0 N/A
TRANSFERS 0 0 0 0 0 N/A
PROCEEDS FROM LONG TERM DE 0 0 0 0 0 N/A
TOTAL REVENUES $ 160,275 $ 271,800 $ 273,802 $ 243,200 $ 243,200 (10.52%)
TOTAL FUNDS AVAILABLE $ 212,123 $ 454,403 $ 456,405 $ 673,925 $ 673,925 48.31%
EXPENDITURES AND TRANSFERS
CAPITAL PROJECTS $ 0 $ 464,450 $ 25,000 $ 672,925 $ 672,925 44.89%
ENGINEERING 29,520 0 0 0 0 N/A
OTHER 0 680 680 0 0 (100.00%)
CONTINGENCY 0 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 29,520 $ 465,130 $ 25,680 $ 672,925 $ 672,925 44.67%
INCREASE(DECREASE)
IN FUND BALANCE $ 130,755 $ (193,330) $ 248,122 $(429,725) $ (429,725)
ENDING FUND BALANCE $ 182,603 $ (10,727) $ 430,725 $ 1,000 $ 1,000
137
�eC°n�'°t�'ed
W
J
• -co
�41.41
�ellen�e
13s
INTERNAL VICE FUND
The Internal Services Fund is a combination of 4. Annual communications maintenance
the internal services of communications charges will be prorated based on the
maintenance, fleet maintenance, and printing and number of phones and radios in each
mail within the City of College Station. In an department. All other miscellaneous
effort to better control costs, the fund receives maintenance charges are forecasted based
revenues based on the expected costs associated on the number of work orders in the
with the aforementioned services and uses them previous year. These charges will be used
to pay for those specific services. to pay for all expenses related to each
specific function in the Communications
The Internal Services Fund is prepared on the Division.
modified accrual basis where cash transactions
are included in the budget presentation in lieu of 5. Each department that has been assigned
non cash transactions such as depreciation. The vehicles will be charged an annual
focus is on the net change in working capital. maintenance fee to cover inspections and
other maintenance problems.
Estimates for annual funding levels have been
developed using a number of techniques which Base budget revenues for the fund reflect the
forecast printing and mail costs, communications above policies. The revenues are automatically
maintenance costs, and fleet maintenance costs. transferred from departmental budgets on a
The policies which were approved to set up the monthly basis to ensure that sufficient funds will
funds are as follows: be available to fund all expenses related to the
specific functions. The total revenues for FY 00
1. Specific charges will be assigned to each are $1,972,190, an increase of 11.45%over the
printing job based on number of pages, FY 99 revised budget. The increase is primarily a
binding, stapling, folding, etc. This revenue result of approved SLAs from other departments
will be used to pay for all labor, materials, transferring funds totaling $31,400 for new
and overhead costs associated with internal vehicle maintenance charges.
printing.
The FY 00 expenditures are $1,977,739, an
2. Each department will be charged an annual increase of 4.98%over the FY 99 revised budget.
mail handling fee based on the costs
The increase is primarily due to approved SLA's
associated with the collection, distribution, totaling $21,443.
and processing of mail within the City.
Approved SLAs for FY 00 include: $8,667 for
3. The copiers in City Hall (Fiscal Services and
Human Resources)were moved into the replacement charges for a vehicle wash facility
within Fleet Services; $5,000 for additional
Print/Mail Division. There will be a copy preventive maintenance expenses required for the
charge for every copy made on the copiers SLA requested vehicles; $2,436 for the copier
mentioned above. All other copiers will be replacement policy within Print/Mail; and $5,340
expensed within the operating budgets of for Communication's participation in the FCC's
the departments using the copiers. National Coordination Committee.
139
CITY OF COLLEGE STATION
INTERNAL SERVICES
• COMBINED FUND SUMMARY
•
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
• ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
• BEGINNING WORKING CAPITAL $ (46,372) $ 88,842 $ 88,842 $ 79,870 $ 79,870
REVENUES
• FLEET MAINTENANCE CHARGES $1,086,770 $1,083,400 $1,083,400 $1,169,200 $1,200,600 10.82%
PRINT/MAIL CHARGES 212,503 266,460 333,400 308,370 308,370 15.73%
•
COMMUNICATIONS CHARGES 393,730 419,693 419,693 455,020 455,020 8.42%
INVESTMENT&OTHER (6,552) 0 (8,500) 8,200 8,200 N/A
MISCELLANEOUS 794 0 15,000 0 0 N/A
NONOPERATING 130,250 0 0 0 0 N/A
TOTAL REVENUES $1,817,495 $1,769,553 $1,842,993 $1,940,790 $1,972,190 11.45%
•
EXPENDITURES
FLEET MAINTENANCE $ 978,336 $ 975,447 $ 961,792 $ 997,685 $1,011,352 3.6890
PRINT/MAIL 224,741 241,723 245,535 245,016 247,452 2.37%
COMMUNICATIONS 337,762 422,169 416,542 449,995 455,335 7.86%
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
GENERAL&ADMIN.TRANSFERS 172,154 228,096 228,096 247,100 • 247,100 8.33%
CONTINGENCY 0 16,500 0 16,500 16,500 0.00%
TOTAL EXPENDITURES $1,712,993 $1,883,935 $1,851,965 $1,956,296 $1,977,739 4.98%
GAAP ADJUSTMENTS $ 30,712
INCREASE(DECREASE)
IN WORKING CAPITAL $ 104,502 $ (114,382) $ (8,972) $ (15,506) $ (5,549)
ENDING WORKING CAPITAL $ 88,842 $ (25,540) $ 79,870 $ 64,364 $ 74,321
•
•
140
INTERNAL SERVICES FUND — SOURCES
MISCELLANEOUS
0%
COMMUNICATIONS NONOPERATING
23% 0%
r',
4,;'nip k 'i"A2'3 IIL
;.',. �PRINT/MAIL ��� FLEET
• 16% MAINTENANCE
61%
INTERNAL SERVICES FUND — USES
GENERAL&ADMIN.
TRANSFERS
PAY PLAN 12% I CONTINGENCY 1
ADJUSTMENTS 1%
0%
£ _ > 35 Sf y s - J
`•' ��j l 5 j/fib ..«��"^' . ,"''r`"ya 'd .
>..er64. _ 'y, 3 ��Yx s;7 . 7r
COMMUNICATIONS ' ;�id ` n2k
FLEET
23% MAINTENANCE
1 PRINT/MAIL 1 51%
13%
141
We're Committed
•
To Excellence
142
EQUIPMENT CE ENT FUND
The Equipment Replacement Fund is an internal action. Replacement copiers will be purchased
service fund that provides equipment and fleet through the Equipment Replacement Fund.
replacements within the City of College Station. In New(additions to the inventory) copiers will be
an effort to better control costs, the fund receives funded through individual department's
rental charges from departments based on the operating budget.
economic life of their equipment and vehicles. The
fund then purchases replacement as scheduled 6. Other equipment, not specifically detailed
and/or as conditions warrant. above, will be handled in a similar manner.
Representatives of affected departments will be
The Equipment Replacement Fund is prepared responsible for meeting with Fiscal Services to
on the modified accrual basis where cash determine if inclusion in the Equipment
transactions are included in the budget Replacement Fund is warranted.
presentation in lieu of non cash transactions such
as depreciation. The focus is on the net change Base budget revenues for the fund reflect the above
in working capital. policies. The revenues are automatically transferred
from departmental budgets on a monthly basis to
Specific rental charges are based upon the estimated ensure that sufficient funds will be available to fund
replacement price of the individual items. Specific expenses related to the specific functions. The
approved replacement policies include the following: approved FY 00 total revenues are $2,386,264,
8.7%higher than the FY 99 revised budget. The
1. All qualified existing fleet equipment will be increase is a result of approved service level
replaced through the equipment replacement adjustments totaling $398,724 for new vehicles and
fund. Other equipment will be replaced by equipment. The new items are accounted in this
other used equipment or through the budget manner so the equipment and vehicles become
process. assets in the Equipment Replacement Fund.
2. Each department will be charged an annual The approved FY 00 total expenditures are
replacement fee based on the useful life and $2,013,067, a decrease of 31.2%from the FY 99
anticipated replacement cost of each vehicle revised budget. This is primarily due to the
assigned to that department. A team made up purchase of mobile data terminal equipment costing
of representatives from user departments and $645,000 and higher fleet replacement purchases
Fiscal Services will review fleet replacement lists in FY 99.
to ensure that the guidelines are being met and
that funds are available to replace needed FY 00 approved SLAs, total $535,317. Approved
equipment. SLAs include: $28,000 for two motorcycles and
$17,500 for motorcycle radar replacement for the
3. Each department will be charged for the phone Police Department; $16,500 for a truck to be used
system based on the number of phones for capital improvement project inspections and
assigned to it. Charges for the 800 MHz radio $130,000 for a vehicle wash facility in Public
system will be prorated in the same manner. Works; $11,000 to upgrade the replacement of a
These charges will continue after the interfund standard truck to a crew cab truck with a hydraulic
loan has been recovered in order to replace the dump bed, $7.500 to upgrade a van, and $24,000
phone and radio systems in the future. for three out-front mowers in Parks and
Recreations; $39,217 for the copier replacement
4. The Police and Fire Department will be charged policy, and $21,700 for mobile data terminal
for the Mobile Data Terminal system being expansion and enhancement for OTIS; $10,000 to
installed. These changes will ensure that the upgrade the replacement of an aerial man lift,
system can be replaced in the future. $5,000 to upgrade the replacement of a standard
truck to an extended cab truck, and $2,500 to
5. Each department will be charged an annual upgrade the replacement of a van purchase to
replacement rental fee based upon the number include a cargo safety screen for the Electric
of authorized copiers. Fiscal Services and Division; $85,000 for a liquid sludge truck for the
Office of Technology and Information Services Wastewater Division; and $120,000 for a roll-off
representatives will evaluate each department's vehicle plus $17,400 to upgrade the replacement of
copier needs on a case by case basis to a 1/2 ton truck to a 1 ton truck for the Sanitation
determine whether the purchase or continual Division.
rental of a copier is the most efficient course of
143
• CITY OF COLLEGE STATION
•
EQUIPMENT REPLACEMENT FUND
FUND SUMMARY
•
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
•
• FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
•
BEGINNING WORKING CAPITAL $ 2,171,912 $ 2,712,837 $ 2,712,837 $ 2,382,423 $ 2,382,423
REVENUES
FLEET RENTALS 1,508,430 1,616,066 1,575,919 1,478,100 1,848,400 14.38%
PHONE SYSTEM RENTALS 85,629 99,980 98,440 99,920 100,069 0.09%
•
800 MHZ RENTALS 212,791 213,680 211,826 198,290 198,290 (7.20%)
MOBILE DATA SYSTEM RENTALS 66,944 136,250 135,752 83,500 83,500 (38.72%)
COPIER RENTALS 0 0 0 0 19,608 N/A
•
OTHER EQUIPMENT RENTALS 0 0 0 7,730 16,397 N/A
• INVESTMENT&OTHER 128,385 130,000 170,000 120,000 120,000 (7.69%)
OTHER NONOPERATING 31,117 0 0 0 0 N/A
TOTAL REVENUES $ 2,033,296 $ 2,195,976 $ 2,191,937 $ 1,987,540 $ 2,386,264 8.67%
• EXPENDITURES
• FLEET REPLACEMENT $ 1,201,454 $ 2,036,529 $ 1,833,956 $ 1,477,750 1,822,150 (10.53%)
PHONE SYSTEM REPLACEMENT 5,251 0 0 0 0 N/A
800 MHZ SYSTEM REPLACEMENT 13,954 2,892 3,350 0 0 (100.00%)
•
MOBILE DATA SYSTEM REPLACEMENT 169,393 810,524 645,000 0 21,700 (97.32%)
COPIER REPLACEMENT 0 0 0 0 39,217 N/A
• OTHER EQUIPMENT REPLACEMENT 119,165 77,274 40,045 0 130,000 68.23%
TOTAL NET EXPENDITURES $ 1,509,217 $ 2,927,219 $ 2,522,351 $ 1,477,750 $ 2,013,067 (31.23%)
GAAP ADJUSTMENTS $ 16,846
INCREASE(DECREASE)
• IN WORKING CAPITAL $ 524,079 $ (731,243) $ (330,414) $ 509,790 $ 373,197
ENDING WORKING CAPITAL $ 2,712,837 $ 1,981,594 $ 2,382,423 $ 2,892,213 $ 2,755,620
•
•
•
144
EQUIPMENT REPLACEMENT
FUND - SOURCES
OTHER EQUIPMENT INVESTMENT& OTHER
OTHER NONOPERATING
RENTALS 5% 0%
(COPIER RENTALS 1%
1%
MOBILE DATA .
SYSTEM RENTALS
3%
1800MHZRENTALSI %� '` 7 5,.;,.9m ''�� "
FLEET RENTALS
PHONE SYSTEM '` " ` 78%
RENTALS
4% .
EQUIPMENT REPLACEMENT
FUND - USES
COPIER OTHER EQUIPMENT
MOBILE DATA REPLACEMENT REPLACEMENT
SYSTEM 2% 6/o $00 MHZ SYSTEM
REPLACEMENT REPLACEMENT
1% 0%
5 '' a } k s ',',is';':::: } �c i
3t:$ eS.i+k � � s,3�T.C�` iS1 R '"� �i�� rtY. •�� E�ai 1'+'$�^f
�� °; FLEET
PHONE SYSTEM REPLACEMENT
REPLACEMENT 91E
0%
145
•
•
We're Corr►mitted
4,44.000
To Excellence
UTILITY BILLING FUND
The Utility Billing Fund is used to account for FY 00 projected expenditures are $2,052,952, a
expenditures associated with meter services, decrease of 20.89%from the FY 99 revised
billing, and collection for the City's Electric, budget. This is primarily a result of capital outlays
Water, Wastewater, Sanitation, and Drainage for the new Customer Information Services (CIS)
utilities. billing system ending in FY 99.
The Utility Billing Fund is prepared on the Utility Billing has two approved service level
modified accrual basis where cash transactions are adjustments. $5,600 was approved for increased
included in the budget presentation in lieu of non postage, printing, and copier costs; and $3,612 to
cash transactions such as depreciation. The focus upgrade a Temporary/Seasonal position to a part-
is on the net change in working capital. time benefited position. There is an approved
increase of $94,594 in general and administrative
Revenues in the Utility Billing Fund are received as transfers to cover Utility Billing SLA's that are
service charges from the various enterprise funds. expensed out of the General Fund. These
Revenues are projected to be $ 1,941,667, a approved SLAs include $34,244 for a portion of
decrease of 11.37%from the FY 99 revised the expense of a Land Management Coordinator
budget. position within Development Services, $25,850
for the maintenance of the Utility Billing customer
information system from HTE, and $34,500 for
credit card payment capability equipment.
147
CITY OF COLLEGE STATION
UTILITY BILLING FUND
FUND SUMMARY
FY 98-99 FY 98-99 FY 99-00 FY 99-00 %CHANGE IN
FY 97-98 REVISED YEAR-END BASE APPROVED BUDGET FROM
• ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 99 TO FY 00
BEGINNING BALANCE $ 489,515 $ 137,765 $ 137,765 $ 126,839 $ 126,839
REVENUES&SERVICE CHARGES
SERVICE CHARGES $1,614,048 $2,182,473 $2,182,473 $1,770,000 $ 1,935,367 (11.32%)
• INVESTMENT INCOME 16,326 8,400 6,900 6,300 6,300 (25.00%)
TOTAL REVENUES $1,630,374 $2,190,873 2,189,373 1,776,300 1,941,667 (11.37%)
DEPT.EXPENDITURES
• COLLECTIONS $ 845,785 $ 872,059 $ 884,792 $ 895,411 $ 901,011 3.32%
METER SERVICE 289,230 395,306 342,633 364,349 367,961 (6.92%)
PAY&MERIT ADJUSTMENTS 0 0 0 0 0 N/A
GENERAL AND ADMIN.TRANSFERS 475,851 650,282 650,282 753,980 753,980 15.95%
CONTINGENCY 0 30,000 0 30,000 30,000 0.00%
OTHER 0 0 0 0 0 N/A
CAPITAL OUTLAY $ 374,210 647,537 322,592 0 0 (100.00%)
•
TOTAL EXPENDITURES $1,985,076 $2,595,184 $2,200,299 $2,043,740 $2,052,952 (20.89%)
• GAAP ADJUSTMENT $ 2,952
TOTAL EXPENDITURES INCREASE
(DECREASE)IN FUND BALANCE $ (354,702) $ (404,311) $ (10,926) $ (267,440) $ (111,285)
• ENDING FUND BALANCE $ 137,765 $ (266,546) $ 126,839 $ (140,601) $ 15,554
148
UTILITY BILLING FUND - SOURCES
INVESTMENT
INCOME
0%
um3 �nf
a 1cgv r gF' s n £ tU
zcfi.3zs�„Sya�'r l�v,�
1SERVCHARGES
ICE
100% II
UTILITY BILLING FUND - USES
OTHER
1%
COLLECTIONS 1
�� ;.t;,. x✓ 44%
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SELF INSURANCE FUND
The City of College Station is partially self-insured FY 00 revenues are based on the actual amounts
for employee health, accident, disability and life assigned to the various operating activity centers.
insurance, property casualty and general liability, There is a 0.4%decrease in expected FY 00
worker's compensation, and unemployment revenues over the FY 99 revised budget due to
compensation. Actuarially based charges are changes in rates, number of employees, covered
made to each of the operating funds using equipment, buildings, and other factors. •
relevant bases (i.e., health insurance is charged
monthly per full-time participating employee, FY 00 expenditures are based on estimates of
while unemployment and worker's compensation future claims, premiums, and other miscellaneous
are charged as a percentage of gross salary). This costs. Total approved expenditures are
method of funding allows the city to more $3,187,890, a decrease of 3.27% over the FY 99
accurately reflect the costs of claims against the revised budget. This increase is a result of rising
various funds and to minimize potential risks. medical costs, changes in the health care plan,
and an increase in property claims. Efforts are
The Self Insurance Fund is prepared on the being made to reduce the claims incurred through
modified accrual basis where cash transactions are education and training programs. The City will
included in the budget presentation in lieu of non continue to monitor claims to determine if any
cash transactions such as depreciation. The focus plan changes need to be made.
is on the net change in working capital.
151
•
CITY OF COLLEGE STATION
SELF INSURANCE FUND
FUND SUMMARY
•
FY 99 FY 99 FY 00 FY 00 %CHANGE IN
FY 98 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE REQUEST BUDGET FY 99 TO FY 00
BEGINNING BALANCE $ 1,533,793 $ 1,055,946 $ 1,055,946 $ 1,075,064 $ 1,075,064
•
REVENUES
CITY CONTRIBUTIONS $ 2,309,149 $ 2,366,895 $ 2,293,080 $ 2,332,881 $ 2,332,881 (1.44%)
EMPLOYEE CONTRIB 481,616 499,200 510,000 533,460 533,460 6.86%
COBRA 28,691 24,000 35,000 27,642 27,642 15.18%
INVESTMENT EARNINGS 98,735 70,000 70,000 54,100 54,100 (22.71%)
OTHER 14,898 10,000 10,000 10,000 10,000 0.00%
TOTAL REVENUES $ 2,933,089 $ 2,970,095 $ 2,918,080 $ 2,958,083 $ 2,958,083 (0.40%)
•
•
TOTAL FUNDS AVAILABLE $ 4,466,882 $ 4,026,041 $ 3,974,026 $ 4,033,147 $ 4,033,147 0.18%
EXPENDITURES AND TRANSFERS
CLAIMS $ 2,421,931 $ 2,441,000 $ 2,146,323 $ 2,371,000 $ 2,371,000 (2.87%)
ADMINISTRATION FEE 158,004 168,060 178,000 154,350 154,350 (8.16%)
•
PREMIUMS 434,853 508,000 440,015 481,000 481,000 (5.31%)
GENERAL&ADMINISTRATIVE 104,440 111,124 111,124 114,540 119,540 7.57%
OTHER OPERATING 0 15,000 5,000 10,000 10,000 (33.33%)
OTHER NON-OPERATING 13,246 30,000 8,500 30,000 30,000 0.00%
•
•
CONTINGENCY 0 22,000 10,000 22,000 22,000 0.00%
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 3,132,474 $ 3,295,184 $ 2,898,962 $ 3,182,890 $ 3,187,890 (3.26%)
GAAP ADJUSTMENTS $ (278,462)
INCREASE(DECREASE)IN
FUND BALANCE $ (199,385) $ (325,089) $ 19,118 $ (224,807) $ (229,807)
ENDING FUND BALANCE $ 1,055,946 $ 730,857 $ 1,075,064 $ 850,257 $ 845,257
•
152
SELF INSURANCE FUND - SOURCES
EMPLOYEE COBRA OTHER
•
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154
ORDINANCE NO. 2 40 9
AN ORDINANCE ADOPTING A BUDGET FOR THE 1999-00 FISCAL YEAR AND
AUTHORIZING EXPENDITURES AS THEREIN PROVIDED.
WI-IEREAS, a proposed budget for the fiscal year October 1, 1999, to September 30, 2000, was
prepared and presented to the City Council and a public hearing held thereon as prescribed by law
and the Charter of the City of College Station, Texas, notice of said hearing having first been duly •
given; and
WHEREAS, the City Council has reviewed and amended the proposed budget and changes as
approved by the City Council have been identified and their effect included in the budget;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION,TEXAS:
PART 1: That the aforesaid proposed budget as amended by the City Council of the City of
College Station, which is made a part hereof to the same extent as if set forth at length herein, is
hereby adopted and approved, a copy of which is on file in the Office of the City Secretary in
College Station, Texas.
PART 2: That authorization is hereby granted for the expenditure of the same under the
respective items contained in said budget with the approved fiscal procedures of the City.
PART 3: That the City Manager and his authorized and designated employees, at his
discretion, be, and are hereby authorized to sign or release easements, permits, and licenses; to
negotiate and sign documents related t:o the settlement of disputed assessments for paving, weed
mowing, demolition, and other disputes based on legal questions of whether the assessments are
enforceable or other extenuating circumstances; to sign contracts and documents authorizing the
payment of funds and to expend public funds for expenditures that ace $15,000 or less; to sign
change orders authorizing the expenditure of funds pursuant to SECTION 252.048 of the TEXAS •
LOCAL GOVERNMENT CODE or as provided in the original contract document. The intent of this
section is to provide the ability to conduct daily affairs of the City which involve numerous
decisions of a routine nature.
PART 4: That the City Manager and his authorized and designated employees, at his
discretion, be, and are hereby, authorized to provide for transfers of any unexpended or
unencumbered appropriation balance within each of the various departments in the General Fund
and within any other fund of the City in accordance with Section 60.4 of the Charter of the City of
College Station and to authorize transfers of Contingent Appropriations within a fund up to an
amount equal to expenditures that are $15,000 or less. The intent of this section is to provide the
ability to conduct daily affairs of the City which involve numerous decisions of a routine nature.
PART 5: That the City Council hereby approves the funding for the outside agencies and
organizations in this budget and authorizes the City Manager and his authorized and designated
employees, at his discretion, to sign contracts and documents authorizing the payment of funds,
!ah\r:\drvuf\esaAordnanr\buddrf.dor
9/2/99
155
Ordinance No. 2409 Page 2 Pag
and to expend public expenditures that have been expressly approved and appropriated in this
• budget, as set out in Appendix G of the 1999-00 Fiscal Year Budget.
PART 6: That the City Council hereby approves the funding and the purchases that are made
pursuant to interlocal agreements as provided by CHAI'I ER 271, SUBCHAPTERS (D) AND (F) of the
• TEXAS LOCAL GOVERNMENT CODE, in this budget and authorizes the City Manager and his
• authorized and designated employees, at his discretion, to sign contracts and documents authorizing
the payment of funds, and to expend public funds that have been expressly designated, approved,
and appropriated in this budget, as set out in the 1999-00 Fiscal Year Equipment Replacement
Fund, and Attachment "A" to this ordinance.
PART 7: That the provisions for Cooperative Purchases and for the funding for outside
agencies are incorporated in Part 5 and Part 6, respectively; and that, therefore, Ordinances No.
• 2349 and 2350 are hereby repealed as there is no need for these separate ordinances.
• PART 8: That this ordinance shall become effective immediately after passage and approval.
• PASSED AND APPROVED THIS 23rd. DAY OF SEPTEMBER, 1999.
• APPROVED:
LYN'4 McILHANEY, Mayor/
• ATTEST:
c
( 43)1)1/14 '
CONNIE HOOKS, City Secretary
APPROVED:
Harvey Cala Jr., Ci Qi y
&Ai:v.0\it:0\o.dmonAbudia dor
9/7/99
156
Ordinance No. 2409 Page 3
Attachment "A"
Potential FY 00 QISV Purchases
Estimated Projected
Item Quantity Unit Cost Total
Scheduled Replacement
Replacement PCs 60 $1,280 $76,800
w/extended Warranty
Replacement Monitors 50 300 15,000
Replacement Printers 25 1,000 25,000
32MB memory sticks 100 80 8,000
to extend use of PCs
Replacement Servers 2 11,000 22,000
Network Support Services 100 100 10,000
(hours)
Replace Network Tape
backup hardware 1 10,000 10,000
Subtotal-Scheduled Replacement $166,800
Service Level Adjustments
SLA PC systems 19 $2,100 $39,900
includes:
monitor, network card,
extended warranty,
added memory
SLA Network Servers 1 17,700 17,700
SLA-GIS script writing services _ 19,200
SLA- Infrastructure Management 1 25,000 25,000
System (W/WW) replacing •
current non Y2K ready
SLA-Alarm Permit Tracking System 15,500
Subtotal-Service Level Adjustments $117,300
Unscheduled Replacements
Estimated Additional PC setups 10 $2,100 $21,000
includes:
monitor, network card,
extended warranty,
added memory
Estimated Additional Printers
not identified specifically in budget 5 $1,000 $5,000
Subtotal- Unscheduled Replacements $26,000
Grand Total $310,100
157
Ordinance No. 2409 Page 4
Attachment "A" (cont)
Potential FY 00 Department of Information Resources Purchases
Estimated Projected
Item Quantity Unit Cost Total
Service Level Adjustments
SLA-Standard desktop software 19 $ 300 $ 5,700
includes:
Microsoft Office or Pro
McAfee AntiVirus
Subtotal -Service Level Adjustments $ 5,700
Standard Desktop Software
Estimated Standard desktop software 10 $ 300 $ 3,000
•• includes:
Microsoft Office or Pro
McAfee AntiVirus
Subtotal-Standard Desktop Software $ 3,000
Network Software on MLA
Groupwise 700 $ 17 $ 11,900
ManageWise 500 8 3,825
NetWare fo SAA 125 7 893
NetWare HostPrint 1 128 128
NetWare Connect 1 160 160
8-port
Upgrading to MLA and Maintenance to
Network Software not yet on MLA
BorderManager
upgrade 600 $ 11 $ 6,732
maintenance 600 8 4,590
Subtotal -Network Software $ 28,227
Grand Total $ 36,927
•
158
•
ORDINANCE NO. 2349
WHEREAS, The City of College Station, a Homerule City of the State of Texas is defined as an
entity qualified to participate in Cooperative Purchasing Programs pursuant to Title 8, Subtitle C
Subchapter F. Section 27( of the Local Government Code, and;
WHEREAS, The City of College Station may participate in a cooperative purchasing program
with another local government or a local cooperative organization;
WHEREAS, A local government that is participating in a cooperative purchasing program may
sign an agreement with another participating local government or a local cooperative
organization stating that the signing local government will designate a person to act under the
direction of, and on behalf, that local government in all matters relating to the program; and
WHEREAS, A local government that purchases goods or services under the above noted
subchapter satsifes any state law requiring the local government to seek competitive bids for the
purchase of goods and services.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS:
PART I: The City of College Station routinely purchases goods and services through
interlocal1 agreements, ie. General Services Commission, Houston-Galveston Area Council and
numerous inter-agency interlocal agreements. Said agreements satisfy competitive bidding
requirements and it is recognized that the City of College Station benefits from economies of
scale through cooperative purchasing programs.
PART 2: That the City Manager, and his authorized and designated employees,at his
discretion, be, and are hereby, authorized to sign or release easements, permits, licenses, and
change orders; to sign documents authorizing the payment of funds, and to expend public
expenditures that have otherwise satisfied competitive bidding statutes as authorized by the Local
Government Code, Subchapter F. All such contracts, agreements, and purchases shall be
approved_an appropriately budgeted. The intent of this section.is ta.provide the ability to
conduct daily affairs of the City which involves numerous decisions of a routine nature.
PASSED AND APPROVED THIS 8th DAY OF OCTOBER, 1998.
APPROVED:
alt.,,,, L'j"l\C(la, .,.t
Lynn cllhaney, Mayor 1
ATTEST: .
. , /biliktO
Connie Hooks,City Secretary
159
ORDINANCE NO. 2350
WHEREAS, The City of College Station funds a number of outside agencies and organizations
each fiscal year. The amount of funding depends on the funds available. The organizations
• receive money from the most appropriate fund;
WHEREAS, Organizations submit requests for funding to the City during the budget process.
They are asked to submit financial information including a budget showing revenues and
expenses, goals and objectives of the organization, and the projected uses of the funds being
requested;
WHEREAS, These requests are compiled and'reviewed by staff and presented to the City
Council during budget meetings. The City Council makes a final decision about which
organizations will be funded and at what level.
•
WHEREAS, After authorizing appropriations, and as part of the contract agreement, each
• agency agrees to submit quarterly financial and program reports. Each agency also agrees to
submit an annual report showing.total receipts, expenditures, and fund balances. This report is
intended to summarize program accomplishments as well as financial data.
•
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS:
PART 1: That the City Manager, and'his authorized and designated.employees, at his
• discretion,"be, and are hereby, authorized to sign contracts or release easements, permits,
licenses, and change orders; to sign documents authorizing the payment of funds, and to expend
public expenditures that have been expressly approved and appropriated during the annual
budget process. The intent:of.this section is to provide the•ability to conduct daily affairs of the
• City which involves numerous decisions of a routine nature.
•
PASSED AND APPROVED THIS 8th DAY OF OCTOBER, 1998.
APPROVED:
r's4"AAA_ (IY\\a/krk
Lynn eAcIlhaney, Mayor
• A TEST:
Connie Hooks, City Secretary
16U
ORDINANCE NO. 2 410
AN ORDINANCE LEVYING THE AD VALOREM TAXES FOR THE USE AND
SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF
COLLEGE STATION, TEXAS,AND PROVIDING FOR THE GENERAL DEBT
SERVICE FUND FOR THE YEAR 1999-00 AND APPORTIONING EACH LEVY
FOR THE SPECIFIC PURPOSES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
SECTION 1. That there is hereby levied and there shall be collected for the use and
support of the municipal government of the City of College Station, Texas, and to
provide General Debt Service for the 1999-00 fiscal year upon all property, real,personal
and mixed within the corporate limits of said city subject to taxation, a tax of forty-two
and ninety three hundredths cents ($0.4293) on each one hundred dollar($100.00)
valuation of property, and said tax being so levied and apportioned to the specific
purpose herein set forth:
1. For the maintenance and support of the general government
(General Fund), sixteen and thirty one hundredths cents
($0.1631) on each one hundred dollar($100.00) valuation
of property; and
2. For the general obligation debt service (Debt Service
Fund), twenty-six and sixty-two hundredths cents ($0.2662)
on each one hundred dollars ($100.00) valuation of
property to be used for principal and interest payments on
bonds and other obligations of the fund.
SECTION II. All moneys collected under this ordinance for the specific items therein
named, shall be and the same are hereby appropriated and set apart for the specific
purpose indicated in each item and the Assessor and Collector of Taxes and the Director
of Finance shall keep these accounts so as to readily and distinctly show the amount
collected, the amounts expended and the amount on hand at any time, belonging to such
funds. It is hereby made the duty of the Tax Assessor and Collector to deliver a
statement at the time of depositing any money, showing from what source such taxes
were received and to what account (General Fund or General Debt Service Fund) the
funds were deposited.
SECTION III. That this ordinance shall take effect and be in force from and after its
passage.
161
PASSED AND APPROVED THIS 23rd.DAY OF SEPTEMBER, 1999.
APPROVED:
•
(-77l ✓ lLlc�u
Lynn M h ney, Mayor
EST:
CAVN,C(0 -
Connie Hooks, City Secretary
•
•
•
•
• 162
APPROVED SERVICE LEVEL ADJUSTMENTS
CATEGORY DEPARTMENT DESCRIPTION TOTAL SAVINGS NET TOTAL
• GENERAL FUND
Category I-Mandated Cost Increase
Mandated Economic&Comm.Development Landscape maintenance in CS Business Center Phase II 18,000 - 18,000 .
Mandated Office of Tech.&Info.Services Maintenance of software used with MDT infrastructure 26,794 - 26,794
Mandated Office of Tech.&Info.Services Maintenance of planning and code enforcement software 9,000 - 9,000
Mandated Office of Tech.&Info.Services Maintenance for Customer Info System from HTE 25,850 (25,850) -
$ 79,644 $ (25,850) $ 53,794
Category II-Strategic Issue Related SLA's
General Government Pay Plan Consultant/testing validation 50,000 - 50,000
Development Services Maintenance of current development review program 148,398 - 148,398
Development Services Neighborhood Planning program expansion 29,000 - 29,000
Development Services Creation of a Land Management Coordinator position 45,659 (34,244) 11,415
Public Works CIP Implementation Package 143,875 (143,875) -
Public Works Contract inspection services for development projects 32,470 - 32,470
Public Works Drainage maintenance 50,000 - 50,000
Public Works Implementation of greenways masterplan 61,611 (49,811) 11,800
Economic&Comm.Development Certification in Economic Development Institute 2,000 - 2,000
Parks&Recreation PARD Infrastructure Replacement Fund 50,000 - 50,000
Parks&Recreation Van Upgrade 8,000 - 8,000
I Non-Departmental Neighborhood Capital Projects 50,000 50,000
Selected Divisions Copier Replacement Policy 14,316 - 14,316
$ 685,329 $ (227,930) $ 457,399
Category III-Vision Statement Related SLA's
Statement#5 General Government Addition of part-time Secretary 13,955 - 13,955
Statement#5 General Government Creation of regular part-time position for Volunteer Coordinator 27,863 (12,970) 14,893
Statement#5 Fiscal Services Consultant to assist in bid process of City Insurance Program 5,000 (5,000) -
Statement#5 Fiscal Services Addition of full-time Municipal Court Customer Service Rep. 24,041 (100,000) (75,959)
Statement#5 Fiscal Services Change part-time Bailiff to full-time 39,111 (48,975) (9,864)
Statement#3 Police Department Quartermaster 24,633 - 24,633
• Statement#3 Police Department Two additional Motorcycle Officers 148,084 (106,367) 41,717
. Statement#3 Police Department Alarm Permit Coordinator(sworn position) 66,257 (100,710) (34,453)
Statement#3 Police Department Safe&Sober Grant 55,737 (65,737) (10,000)
Statement#3 Police Department Crossing Guards 7,889 - 7,889
Statement#3 Police Department Shift Differential Pay 53,652 - 53,652
Statement#3 Police Department Assignment Pay 35,450 - 35,450
Statement#3 Police Department Communications Operator 28,284 - 28,284
Statement#3 Fire Department Three Personnel for the 3rd Ambulance 117,033 (47,642) 69,391
Statement#3 Fire Department EMS Replacement Package 30,000 - 30,000
Statement#3 Fire Department Part-time Administrative Support position 17,925 - 17,925
Statement#3 Fire Department CDBG funded Code Enforcement Officer 59,740 (55,000) 4,740
Statement#3 Fire Department Assignment Pay 35,130 - 35,130 •
Statement#3 Fire Department Increase in paramedic certification pay 22,825 - 22,825
Statement#3 Fire Department 7 sets of fire-fighting clothing 7,500 - 7,500
Statement#1 Public Works Street Maintenance 100,000 (100,000) -
Statement#1 Public Works Additional Traffic Signal Technician 32,293 - 32,293
Statement#7 Economic&Comm.Development Affordable housing staff position 53,241 (53,241) -
Statement#7 Economic&Comm.Development Van for CDBG eligible agencies and Comm Dev staff 22,500 (22,500) -
Statement#2 Parks&Recreation Assistant Emergency Management Coordinator 49,365 - 49,365
Statement#2 Parks&Recreation Increase in Lifeguard salaries 32,701 - 32,701
Statement#2 Parks&Recreation Upgrade PT Draftperson to Full Time Parks Planner 31,042 (11,522) 19,520
Statement#2 Parks&Recreation Increase Lincoln Center hours 2,329 - 2,329
Statement#2 Parks&Recreation Upgrade vehicle to include crew cab and hydraulic dump bed 13,500 - 13,500
Statement#2 Parks&Recreation Purchase of 3 out-front mowers 34,200 - 34,200
Statement#2 Parks&Recreation Swimsuits and training for lifeguard staff 7,750 - 7,750
163
APPROVED SERVICE LEVEL.ADJUSTMENTS
•
CATEGORY DEPARTMENT DESCRIPTION TOTAL SAVINGS NET TOTAL
•
• Statement#5 Office of Tech.&Info.Services Addition of one Micro Computer Specialist 39,708 (12,481) 27,227
Statement#5 Office of Tech.&Info.Services Contract with Arclnfo/ArcView for developing GIS apps 60,000 (45,000) 15,000
Statement#5 Office of Tech.&Info.Services Internal training of employees on ArcView software 9,900 9,900
Statement#5 Office of Tech.&Info.Services Credit card payment capability 34,500 (34,500) -
Statement#5 Office of Tech.&Info.Services AS400 Subscription Plan 16,000 - 16,000
Statement#4 Office of Tech.&Info.Services Increase library staff salary 15,767 - 15,767
Statement#4 Office of Tech.&Info.Services Addition of one Librarian 37,644 - 37,644
All Statements All Departments Language Skills Pay 16,899 - 16,899
Statement#2 Non-Departmental Funding for Brazos County Senior Citizen Association 3,300 - 3,300
•
Statement#4 Non-Departmental Funding for Dispute Resolution Center 2,500 - 2,500
Statement#3 Non-Departmental Health Department Increase 4,275 - 4,275
$ 1,439,523 $ (821,645) $ 617,878
• General Fund Total $ 2,204,496 $ (1,075,425) $ 1,129,071
ELECTRIC FUND
• " . Category I-Mandated Cost Increase
Mandated Tech Svs Ad State mandated One Call System $ 2,233 $ - $ 2,233
Category II-Strategic Issue Related SLA's
• Technical Services Replace manual tools w/battery&gas tools 12,000 - 12,000
Technical Services Upgrade of replacement aerial man lift 10,000 - 10,000
• Technical Services Asset Management and Strategic Plan Study 135,000 - 135,000
Economic Development Corp. Funding for additional position in Economic Dev.Corp. 19,494 - 19,494
All Divisions Copier Replacement Policy 2,172 - 2,172
$ 178,666 $ - $ 178,666
Category III-Vision Statement Related SLA's
Statement#7 Technical Services Out-source GIS database of existing easements 60,000 - 60,000
' . Statement#7 Substation Substation Maintenance 30,860 - 30,860
• • • Statement#7 Substation Upgrade of replacement vehicle-extended cab 5,000 - 5,000
• Statement#7 Metering Upgrade of replacement vehicle-cargo safety screen 2,500 - 2,500
• • Statement#7 All Divisions Language Skills Pay 471 - 471
$ 98,831 $ - $ 98,831
Electric Fund Total: $ 279,730 $ - $ 279,730
WATER FUND
Category I-Mandated Cost Increase
Mandated Distribution State Mandated One Call System 2,233 - 2,233
Mandated Engineering/Support Federal and state required public information materials 9,300 - 9,300
•
$ 11,533 $ - $ 11,533
Category I1-Strategic Issue Related SLA's
•
• Engineering/Support Replacement of Water/Wastewater Infrastructures Software $ 60,000 $ - $ 60,000
• Category III-Vision Statement Related SLA's
Statement#3 Production Concrete meter vault 10,000 10,000
• Statement#3 All Divisions Language Skills Pay 6,145 - 6,145
-•. . ' $ 16,145 $ - $ 16,145
Water Fund Total: $ 87,678 $ - $ 87,678
164
APPROVED SERVICE LEVEL ADJUSTMENTS •
CATEGORY DEPARTMENT DESCRIPTION TOTAL SAVINGS NET TOTAL
• WASTEWATER FUND
Category I-Mandated Cost Increase
Mandated Collection State mandated One Call System $ 2,233 $ - $ 2,233 .
Category II-Strategic Issue Related SLA's
Treatment Replacement of uninterruptable power supplies 10,500 - 10,500
Treatment Factory reconditioning of centrifuge 60,000 - 60,000
Treatment Replacement of network server at CCWWTP 17,700 - 17,700
All Divisions Copier Replacement Policy 684 - 684 •
$ 88,884 $ - $ 88,884
Category III-Vision Statement Related SLA's
Statement#3 Treatment Professional services for predictive maintenance service 12,000 - 12,000
Statement#3 Treatment Purchase of liquid sludge truck 105,500 - 105,500
$ 117,500 $ - $ 117,500
Wastewater Fund Total: $ 208,617 $ - $ 208,617
COMBINED UTILITY FUNDS TOTAL: $ 576,025 $ - $ 576,025
HOTEL/MOTEL FUND
Category I-Mandated Cost Increase .
Mandated Parks&Recreation Texas Amateur Athletic Federation 2000 Games of Texas $ 60,000 $ - $ 60,000
Category II-Strategic Issue Related SLA's
Parks&Recreation FM Public Information Radio 2,750 - 2,750
Parks&Recreation Hosting of the Texas Public Pool Council Annual Conference 2,500 - 2,500 1
Parks&Recreation Copier Replacement Policy 831 - 831
$ 6,081 $ - $ 6,081
Category III-Vision Statement Related SLA's
Statement#2 Parks&Recreation Audible fire alarm and strobe lights in conference center 4,000 - 4,000
Statement#2 Parks&Recreation Refinishing hardwood floors in conference center 8,000 - 8,000
Statement#2 Parks&Recreation Increase Conference Center temp/seasonal salaries 6,187 - 6,187
Statement#2 Parks&Recreation Comprehensive study of conference center infrastructure 6,000 - 6,000
Statement#8 Non-Departmental Historic Neighborhood Projects 20,000 - 20,000
Statement#6 Non-Departmental Community Arts Center Feasibility Study 20,000 - 20,000 I
Statement.0'7 Non-Departmental Convention&Visitors Bureau 85,000 - 85,000
Statement#7 Non-Departmental Sports Foundation 3,660 - 3,660
Statement#6 Non-Departmental Arts Council of Brazos Valley 26,400 - 26,400
$ 179,247 $ - $ 179,247
Hotel/Motel Fund Total: $ 245,328 $ - $ 245,328
ECONOMIC DEVELOPMENT FUND
Category III-Vision Statement Related SLA's
Statement#7 Economic Development Corp. Contribution to the Software Comm.&Innovation Center 2,500 - 2,500
Economic Development Fund Total: $ 2,500 $ - $ 2,500
165
APPROVED SERVICE LEVEL ADJUSTMENTS
CATEGORY DEPARTMENT DESCRIPTION TOTAL SAVINGS NET TOTAL
SANITATION FUND
Category III-Vision Statement Related SLA's
• Statement#3 Public Works Purchase of an additional roll-off vehicle 159,800 - 159,800
Statement#3 Public Works Additional Container Coordinator position 25,642 - 25,642
• Statement#3 Public Works Upgrade 1/2 ton truck to 1 ton truck 20,900 - 20,900
Statement#3 Public Works 3 roll-off containers for clean green brush collection 7,500 - 7,500
Statement#3 Public Works Annual tree trimming contract for City ROWs 20,000 - 20,000
• Sanitation Fund Total: $ 233,842 $ 233,842
UTILITY BILLING FUND
Category III-Vision Statement Related SLA's
Statement#5 Meter Services Upgrade part-time,seasonal position to full-time 3,612 - 3,612
Statement#5 Billing Postage/Printing/Copier Increase 5,600 - 5,600
•• Utility Billing Fund Total $ 9,212 $ - $ 9,212
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FLEET SERVICES
Category II-Strategic Issue Related SLA's
Public Works Drive through wash area for vehicles 8,667 - 8,667
Public Works Increased maintenance costs for new vehicles 5,000 - 5,000
Fleet Services Fund Total: $ 13,667 $ - $ 13,667
PRINT MAIL
• • Category 11-Strategic Issue Related SLA's
• Office of Tech.&Info.Services Copier Replacement Policy 2,436 - 2,436
Print/Mail Fund Total: $ 2,436 $ - $ 2,436
COMMUNICATIONS FUND
Category III-Vision Statement Related SLA's
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Statement#5 Office of Tech.&Info.Services Participation on FCC's National Coordination Committee 5,340 - 5,340
• Communications Fund Total: $ 5,340 $ - $ 5,340
EQUIPMENT REPLACEMENT FUND
Category II-Strategic Issue Related SLA's
Public Works Drive through wash area for vehicles 130,000 - 130,000
• All Divisions Copier Replacement Policy 39,217 - 39,217
Equipment Replacement Fund Total: $ 169,217 $ - $ 169,217
ALL FUNDS TOTAL: $ 3,462,063 $(1,075,425) $ 2,386,638
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GLOSSARY
Activity_Center: The lowest level at which costs ty Council: The current elected official of the
for operations are maintained. City as set forth in the City's Charter.
Ad Valorem_Tax: A tax based on the value of City_Manager: The individual appointed by the
property. City Council who is responsible for the
administration of City affairs.
Appropriation: A legal authorization granted by
the Council to make or incur Capitalimprovement Project (CIP): A multi-year •
expenditures/expenses for specific purposes. project that addresses both repair and
replacement of existing infrastructure as well as
Bank Depository _Agreement: A contract the development of new facilities to
between a municipality and a depository, accommodate future growth.
negotiated and entered into in accordance with
the specification of Local Government code, Title Competitive _bidding process: The process
4, Chapter 105, Subchapter B, which sets forth following State law requiring that for purchases of
the agreements between the parties regarding $15,000 or more, a city must advertise, solicit,
banking services. and publicly open sealed bids from prospective
vendors. After a review period, the Council then
Budget: A plan, approved by the Council, of awards the bid to the successful bidder.
financial operation embodying an estimate of
proposed expenditures/expenses for the fiscal Contract Obligation Bonds: Long-term debt
year and the proposed means of funding these which places the assets purchased or constructed
expenditure estimates. as a part of the security for the issue.
BVS�1_MA: Brazos Valley Solid Waste Current Expense: An obligation of a City as a
Management Agency. BVSWMA was formed result of an incurred expenditure/expense that is
under a joint solid waste management agreement due for payment within a twelve (12) month
between the cities of College Station and Bryan period.
to cooperatively operate a joint landfill facility for
the proper disposal of solid waste for the two Current Revenue: The revenues or resources of a
cities and outside customers. City convertible to cash within a twelve (12)
month period.
Capital/Major Project Expenditure/Expense: An
expenditure/expense which results in the Debt Service: The annual amount of money
acquisition or addition of a fixed asset or the necessary to pay the interest and principal (or
improvement to an existing fixed asset. sinking fund contribution) on outstanding debt.
Cash Basis: Method of accounting and budgeting Department: Separate branch of operation in
which recognizes revenues when received and the organization structure.
expenditures when paid.
Division: Unit of a department.
Certificate of Obligation (C.O.): Long-term debt
which is authorized by the City Council and does Effectiveness Measures: Measures that
not require prior voter approval. demonstrate whether the program is
accomplishing its intended results. These should
Certified_Anrn,al FinanciaLReport (CAER): The show the impact of the program.
published results of the City's annual audit.
Efficiencylvleasures: These are ratios of inputs
Charter of Accounts: A chart detailing the to outputs. For example: cost per inspection,
system of general ledger accounts. calls for service per officer.
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Emergency: An unexpected occurrence, i.e., Fund: An independent fiscal and accounting
damaging weather conditions, that require the entity with a self-balancing set of accounts
unplanned use of City funds. recording cash and/or other resources together
with all related liabilities, obligations, reserves,
Encumbrance: Obligation to expend and equities which are segregated for the purpose
appropriated monies as a result of a processed of carrying on specific activities or attaining
• purchase order or a contract for purchases legally certain objectives.
entered on behalf of the City.
• Fund_Balance (F uity): The excess of fund assets
Enterprise Funds: Funds that are used to over liabilities. Accumulated balances are the
represent the economic results of activities that result of continual excess of revenues over
are maintained similar to those of private expenditures/expenses. A negative fund balance
business, where revenues are recorded when is a deficit balance.
earned and expenses are recorded as resources
are used. GAAP: See Generally Accepted Accounting
• Principles.
Equity: See Fund Balance.
General and Administrative Costs: Costs
Expenditure/ExpensP: Decreases in net financial associated with the administration of City
resources for the purpose of acquiring goods or services.
services. The General Fund recognizes
expenditures and the Proprietary Funds recognize General Fund: The City fund used to account for
expenses. all financial resource and expenditures of the City
except those required to be accounted for in
Facsimile Signature Ma hc__ine: A mechanical another fund.
• device used to imprint signatures upon City
vouchers rendering them negotiable instruments. GeneraLLedger: The collection of accounts
reflecting the financial position and results of
Field Purchase Order (FPO): Order to a vendor operations for the City.
from a department that is less than $1,000.
Orders that are less than $1000 may be Generally Acce ted Accounting Principles
purchased directly from a vendor via the (GAAP): Uniform minimum standards of and
Accounting Department. guidelines to financial accounting and reporting
as set forth by the Governmental Accounting
Finance_Director.: The person appointed by the Standards Board(GASB).
City Manager who is responsible for recording
and reporting the financial activities of the City GeneraL_Qbligation Bonds: Bonds for whose
and for making recommendations regarding fiscal payment the full faith and credit of the City has
policies. been pledged.
Fiscal year: 12 month budget period, generally GFOA: Government Finance Officers
extending from October 1st through the following Association of the United States and Canada.
September 30th.
Governmenta Accounting Standards Board
•
Fixed Assets: Asset of a long-term nature which (GASB): The authoritative accounting and
are intended to continue to be held or used, such financial reporting standard-setting body of
as land, building, improvements other than government agencies.
buildings, machinery, and equipment.
Governmental Funds: Funds that are maintained
ETE: Full Time Equivalent. A position that is on a modified accrual basis with an emphasis on
equivalent to a full-time 40 hour work week. This when cash is expended or obligated and revenues
is the method by which temporary/seasonal and are recorded when measurable and available.
part-time workers are accounted for.
Internal Service Funds: Generally accounted for
similar to enterprise funds. These funds are used
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to account for enterprise types of activities for the Reserves: An account used to designate a
benefit of city departments such as fleet portion of the fund balance (equity) as legally
maintenance, self insurance, and print/mail. segregated for a specific future use.
Investments: Securities held for the production of Retaine_d_Ear_nings: The equity account reflecting •
income, generally in the form of interest. the accumulated earnings of the Utility Funds.
Lineltem Budget: The presentation of the City's Revenues(Resources): An increase in assets due
adopted budget in a format presenting each to the performance of a service or the sale of
Department's approved expenditure/expense by goods. in the General Fund, revenues are
specific account. recognized when earned, measurable, and •
reasonably assured to be received within 60 days.
Long-Term Debt: Obligation of the City with a
remaining maturity term of more that one (1) Risk: The liability, either realized or potential,
year. related to the City's daily operations.
Management Letter: A written report from the Service Level: The current outcomes and services
independent auditors to the Council reflecting provided to citizens and customers by the City as
observations and suggestions as a result of the approved in the annual budget.
audit process.
Service Level Adjustment (SLA): Request for
Net Working Capital: Current Assets less Current additional resources requiring a decision by
Liabilities in an enterprise or internal service fund. management and council and justified on the
basis of adding to or reducing services and/or
Non-Reci erring Revenues: Resources recognized performance improvements.
by the City that are unique and occur only one
time or without pattern. Sinking Fund: A fund which is accumulated
through periodic contributions which must be
Official Budget: The budget as adopted by the placed in the sinking fund so that the total
Council. contributions plus their compounded earnings will
be sufficient to redeem the sinking fund bonds
One-Time Revenues: See Non-Recurring when they mature.
Revenues.
Strategic_Issues: The means by which the City
Operating Budget: A plan, approved by the Council directs the staff to address its priorities
Council, of financial operations embodying an for City issues.
estimate of proposed expenditures/expenses for
the fiscal year and the proposed means of Tax Levy: The total amount of taxes imposed by
financing them. the City on taxable property, as determined by
the Brazos County Appraisal District, within the
Output Measures: This is the quantity of work City's corporate limits.
produced or generated.
I Jser-Based Fee/Charge: A monetary fee or
Performa ce Me I re: Tools to determine what charge placed upon the user of services of the
levels of service are being provided by the City.
organization.
Lltility Funds: The funds used to account for the
Proprietary Fi ends: See Utility Funds. operations of the City's electric, water, sanitary
sewer, and solid waste disposal activities.
Purchase Order System: A City's system of using
documents authorizing the delivery of specified Undesignated Fiind_Balance: That portion of the
merchandise or services and making a charge for fund balance that is unencumbered from any
them. obligation of the City.
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Utility Revenue�iand: Debt issue by the City and
approved by the Council by which payment is
secured by pledged utility revenue.
Vision Statements: The set of values by which
the Council directs the staff about the intended
impact the organization should have on the City
•
as a whole.
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We're Committed
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To Excellence
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