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City of College Station, Texas
Approved Budget for Fiscal Year 2007
October 1, 2006 to September 30, 2007
Principal City Officials, September 2006
Elected Officials
Mayor Ron Silvia
Council Members Ben White, Mayor Pro Tem
John Happ, Place 2
Ron Gay, Place 3
Lynn Mcllhaney, Place 4
Chris Scotti, Place 5
Dave Ruesink, Place 6
City Administration
City Manager Glenn Brown
Deputy City Manager Terry Childers
Assistant City Manager Kathy Merrill
Chief Financial Officer Jeff Kersten
Director of Water Services Department John C. Woody
Director of Electric Utility David Massey
Chief of Police Michael Clancey
Chief of Fire Robert B. Alley
Director of Public Works Mark Smith
Director of Parks and Recreation Stephen C. Beachy
Acting Director of Planning and Development Services Lance Simms
Chief Information Officer Olivia Burnside
Director of Public Communications and Marketing Rebecca Nugent
Director of Human Resources Julie O'Connell
Director of Economic and Community Development David Gwin
City Attorney Harvey Cargill, Jr.
City Secretary Connie L. Hooks
Internal Auditor Vacant
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CITY OF COLLEGE STATION
October 1,2006
Honorable Mayor and City Council:
In accordance with the City Charter, I am pleased to present the City of College Station Approved Fiscal
Year(FY)2006-2007 Annual Budget totaling$228,415,773 for all funds. Of this amount, $162,721,258 is
proposed for the operations and maintenance budget, and $65,694,515 is proposed for capital projects. The
capital projects appropriations are for the many infrastructure projects either underway or planned to be
• underway in 2006-2007.
• Budget Goal
• The key goal in the preparation of the FY 2006-2007 budget is to provide excellence in customer service at
•
a reasonable cost. Below, some of the key items from the FY 2006-2007 budget are outlined. They are
separated into the Council defined Vision Statements of Core Services, Parks and Leisure Services,
Planning and Development and Economic Development.The City Council has spent time determining the
top priorities for next year and some of these key priorities are outlined.A detailed explanation of resources
allocated can be found in the Executive Summary and Budget Overview of the budget document.
Core Services
• Core services are police,fire and emergency management, streets,traffic, drainage and public utilities
(including electric,water,wastewater and sanitation). Core services also include the capital projects for each
of these areas.The FY07 Approved Budget includes resources for six new police officers and three full-time
Firefighter/Paramedics.Additional funds are proposed in the General Fund Public Works budget that will
allow the City to continue to maintain streets at current levels.All of the additions mentioned are required to
cover the increasing cost of maintaining core services.As the City continues to grow,facilities are added
and capital projects are completed, more resources will be needed to maintain City services.
• Parks and Leisure Services
• The FY07 Approved Budget includes funds for the ongoing operations of the Parks and Recreation
• department.Additional funding is included in the Parks and Recreation budget for the operations and
maintenance of Phase II of Veterans Park.Additional resources will also be needed in FY08 to fund
operations and maintenance costs for Veterans Park as more of the facility comes on line.As new parks are
• developed, additional resources will be necessary to operate and maintain an integrated system of parks
and greenways.
Planning and Development
Additional resources have been included in the Planning and Development Services department budget to
help to manage the growth the City of College Station has experienced over the last several years. Funds
are included in the budget for Phase II of the Comprehensive Plan update. This is one of the top priorities
• identified by the City Council through the strategic planning process. Funds are also included in the budget •
for an additional Assistant Director of Planning and Development Services position to focus on long range
planning.This was also a priority identified by the City Council.
•
Economic Development
•
• To encourage further economic development in the City, resources for Economic Development initiatives are
•
• included in the budget such as the capital resources necessary to continue with a Hotel/Conference Center.
Funds are included to conduct an Economic Development plan in conjunction with the Comprehensive Plan
• update. Funds are also included in the budget for many capital improvement projects that will help
development in and around the City. Continuing to move forward with the development of a new convention
center in College Station is also one of the key priorities for next year.
•
Key Decision Points
The approved budget has a number of key decisions the City Council considered as the budget was
reviewed:
Property Tax Rate:The approved FY07 property tax rate is 43.94 cents per$100 assessed
valuation.This tax rate provides the necessary resources to fund the FY07 budget.
Utility Rates and User Fees: The approved budget includes a Water rate increase of 5%and a
Wastewater rate increase of 5%.Also included is a 12% rate increase in the Electric Fund.These
rate increases are needed to meet the operating, capital and debt service coverage requirements in
these utility funds, and to ensure high quality service is provided as the community continues to
grow.A residential and commercial sanitation rate increase of 8% is also included. This increase is
necessary to cover increased tipping fees and to maintain residential and commercial sanitation
service levels. In addition, an 8%tipping fee increase is included in the BVSWMA approved
budget.
Maintain Core Services:As the community grows and City services expand,there are more
needs than resources available. It has been a challenge to ensure that core services are met with
the limited resources available. Many of the service level adjustments in the budget are
adjustments necessary to cover the operating and maintenance costs associated with capital
projects.The service level adjustments are also necessary to maintain existing service levels as
costs continue to increase.As the City continues to grow, increasing amounts of resources will be
needed to maintain core services.
Conclusion
Budgeting is an interconnected process with many factors influencing each proposal. Future decisions made
by Council may impact service levels or other parts of the budget.As always,the budget is a work in
progress and should ultimately reflect the direction in which City Council wishes to move the City.
Developing the budget is a team effort that requires the participation of the Citizens, City Council, and City
staff.The budget was reviewed with Council by fund over a series of workshops held in August and
September. Staff worked with Council to review the budget and incorporate changes that meet the priorities
outlined by Council. Changes Council made to the proposed budget have been incorporated in the approved
document.
In closing, I would like to thank Jeff Kersten, Bryan Guinn, Courtney Kennedy, Susan Manna,and Nikki
Williams in the Finance Department and the Office of Budget and Strategic Planning for the hard work and
long hours they have put into this process. I would also like to thank the Management Team and other City
employees that worked on the budget.Thanks also to the City Council for providing the leadership and
direction to make the decisions that will move College Station forward in the next year and in the years to
come.
Sincerely,
Glenn Brown
City Manager
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City of College Station, Texas
Summary of Net Revenues and Net Expenditures
•
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BEGINNING BALANCE $ 99,557,408
REVENUES: Total Net Revenues:$213,099,603
• Ad Valorem Tax 18,482,000
• Sales Tax 17,509,000 Investment Other Retum on
• Earnings 1.66% Investment
Other Taxes 5,073,000 1.46% 4.24% Long Term Debt
Fines, Issuance
• Licenses&Permits 1,040,000 Forfeits& 18.94%
Penalties
• Intergovernmental 3,352,797 174i
Charges for Services 107,898,500 £ Ad Valorem Tax
Fines, Forfeits&Penalties 3,713,700 8.67%
Investment Earnings 3,101,286
Other 3,535,900
• Return on Investment 9,027,120 Sales Tax
• ----------__—,- ___. _- 8.22%
Transfers In
Long Term Debt Issuance 40,366,300 �otZe38axes
• Total Revenues $ 213,099,603 - Licenses&Permits
Charges for Services • 0.49%
50.63% -- - • Intergovernmental
' TOTAL AVAILABLE RESOURCES 312,657,011 1.57%
EXPENDITURES:
General Government 4,297,748 Total Net Expenditures:$228,415,773
Fiscal Services 3,313,292
Debt Service,9.14%—
Police 12,387,217 Outside Agency Funding,
Fire 9,339,160 1.02% —
Return on Investment,
• Planning&Development Services 2,297,036 Community Development, 3.95%
•
Public Works 7,805,081 079/a -Contingency,0.29%
Parks&Recreation 8,245,293 BVSWMA,1A7% other/Other Transfers,
• Parking Enterprise,0.20% / n an%
Information Services 3,327,896
Library 950,604 Sanitation,2.31% rGeneral& live
Transfers,0.41%
Utilities 63,243,556 Projects/Direct Capital,
1.17%
Projects/Direct Capital 2,669,560
SanitationCIP Expenditures Less
5,268,552
Gen&Adnin xfers,
• Parking Enterprise 485,584 25.20%
BVSWMA 3,369,057
Community Development 1,803,649 Utilities,27.69%
Outside Agency Funding 2,330,462
Debt Service 20,873,185 :1 Transfers to CIP Funds,
Return on Investment 9,027,120
."'+ 2.70%
General Government,
Contingency 655,000 1.88%
Library,0.42% /
Other/Other Transfers 2,066,692 Fiscal Services,1.45%
Net General&Administrative Transfers 941,401 Information Services,JJJ///
1.46% Police,5.42%
CIP Expenditures Less Gen&Admin Xfers 57,551,628 Parks&Recreation, Panning\__\_
Fire,4.09%
361% Development •
Transfers to CIP Funds .
6,167,000 Services,1.01%
Total Expenditures $ 228,415,773 Public Works,3.42%
Change in Fund Balance (15,316,170)
ENDING FUND BALANCE $ 84,241,238 I .
Budget Overview
The text below focuses on the various City departments and functions provided by each department.Approved
changes are discussed and basic functions of City departments are identified.
Governmental Funds response; 3)fire prevention services,including
commercial fire safety inspections and fire
Police Department $12,387,217 prevention training at local schools and various
The Police Department provides a number of services functions;4)code enforcement activities performed '
that help to keep the community safe. Services by the community enhancement action center;and 5)
provided include: 1)police patrol with certified hazardous material response.
police officers who are assigned to specific areas of
the city and who are equipped with police vehicles Incidents Dispatched
and all necessary equipment;2)criminal 4,000
investigation for the investigation of reported 3,500
crimes; 3)animal control;4)communications support Jg 3,000
for officers on the street and short term jail/detention 2,500
facilities that reduce the processing time of arrests;; '2'000
1 II II il II
E 7.500
and 5)a recruiting and training division that serves a 2,•000
support and training function for the Department. 500
O
Calls for Service 2002 2003 2004 2005 2006 est 2007.1
■EMS 5FIRE
• 50, 00 The above rah illustrates incidents res onded to
5o,5 goo p p
60,000 by the Fire Department over the last three years.
59,500-
' se,500 There are four service level adjustments totaling
58,000_ $273,244 approved for FY07.The first SLA,totaling
57,500 $147,363,is to hire three firefi hter/p aramedics in
57,000- II gs5soo June 2007.In FY06,the department proposed a
s5,000 multi-year program to hire 15 firefighter/paramedics
55,500 ___-._._ - -._..
2004 2005 2006 est. 2007 est. over several fiscal years to reinstate a dedicated
ladder truck company.The ladder truck was
.II The above graph illustrates an increase in calls for purchased in FY05 and delivered in FY06.Phase 1
service.A "Call for Service"is defined as any event of the program funded five firefighter/paramedics
or situation, reported by a citizen that requires a and was approved in the FY06 budget.Phase 2, •
response from the Police Department. planned for FY07,will provide funds for three
firefighter/paramedics,promotions for three
One service level adjustment(SLA)totaling lieutenants and three apparatus operators(drivers).
$401,664 has been approved for the FY07 Police To mitigate the financial impact on the budget,the
Department operating budget.This SLA is for the new personnel and promotions will occur in June
addition of six police officers to the Patrol Division. 2007.
These positions will be phased-in over the course of
the fiscal year in order to reduce the initial financial The remaining SLAs are in the Emergency
impact of the request. Management division.The first SLA totals$105,112
and provides funds for training staff and to purchase
Fire Department $9,339,160 additional equipment for the Emergency Operations
The Fire Department provides services to College Center so that the facility can be used as a joint EOC
Station,City of Bryan—through an automatic aid with Brazos County,City of Bryan,and TAMU. •
program—and to rural areas around College Station Included in this total is the$80,000 request that was
•
through mutual aid agreements. The Fire Department made during the budget process for a continuity of
operates out of four stations located throughout the operations plan(COOP).The Governor's Division of
City.Fire Station#5 opened in October 2006. Emergency Management is currently in the process
of preparing standards for COOPs,so the funds that
•
The basic services provided by the Fire Department would have been allocated for that purpose will
include: 1)fire response;2)emergency medical
5
instead be used to enhance maintenance and The Streets FY07 Approved Budget includes two
operations,as well as response in the division. service level adjustments totaling$414,135.
$205,000 is approved to fund overlays and
• The second SLA,totaling$20,769,will cover the rehabilitations for thoroughfares within the City. The
portion of salary and benefits of the staff assistant other SLA totals$209,135 and will cover the
currently funded by Community Development.In increased cost of street maintenance materials.
January 2006,Council appropriated funds from the
General Fund so that one half of the cost for the full- Drainage issues impact health and public safety,as
time staff assistant in Community Development well as transportation and mobility.Drainage service
could be shared with Emergency Management.With levels provide a drainage maintenance program that
the proposed plan to implement a community EOC,a keeps the storm carrying capacity of the system
full-time staff assistant will be needed in Emergency adequate in College Station.Right of way mowing
• Management.Brazos County,City of Bryan,and and creek cleaning are the primary ways this service
TAMU have all agreed to share the cost of the is provided.
position,so the annualized cost of this position to the
City will be$10,385. There are two approved SLAs in the Drainage
Division of Public Works.The first service level
Public Works $7,805,081 adjustment is for$93,000 for a small tracked front-
. The Public Works Department maintains streets, end loader with a multi terrain skid steer. The other
drainage and greenways,and the City's traffic SLA is for$25,000 for a plan sized scanner/copier.
• • control system.It is also responsible for refuse
• collection,capital project engineering and The traffic signal and sign system in College
construction,as well as fleet and facilities Station serves as an integral traffic flow control
•
maintenance.The department also oversees the mechanism throughout the City. The system is
• Brazos Valley Solid Waste Management Agency. critical during peak traffic times,such as during
Texas A&M football season.The Traffic Signal
The Facilities Maintenance Division provides Division is responsible for maintaining and repairing
support services to City departments through the traffic signals and school warning devices in order to
maintenance of City facilities. This entails all City provide safe and efficient movement of vehicles and
buildings including heating,ventilation and cooling pedestrians.
systems.Additionally,Facilities Maintenance
performs some minor building construction and The Department of Public Works Engineering
•
remodeling activities.The Division also supervises Division is responsible for the administration of the
facility repair fund use to ensure that facilities and City's capital improvement plan.This includes the
equipment are repaired and replaced in a timely building of projects approved as part of bond
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manner. elections such as streets,fire stations,libraries,and
others. Capital projects for the public utilities,such
The Streets Division of the Public Works as electric,water,wastewater,and drainage projects
•
• Department strives to ensure that the street system are also included.
within the City of College Station is properly
maintained.This is done through a number of Parks & Recreation $8,245,293
programs,including a street rehabilitation program The Parks and Recreation Department is responsible
that addresses street repair before more expensive for College Station park facilities and recreation
reconstruction measures are needed. The Streets programs.Among the services provided are athletics,
Division also coordinates with the Engineering recreation and instruction programs for youth and
Division to plan and develop major street capital adults.Also provided are programs and special
' projects that involve rebuilding roadways that need events at the Wolf Pen Creek Amphitheater and other
upgrades. park locations throughout the City.The Parks
Department operates a number of special facilities
The Streets Division provides routine pothole including three City-owned swimming pools and the
patching and other maintenance services.The CSISD natatorium.
effectiveness of this service is measured by
•
determining whether 95%of the streets in the City
have a grade of"C"or better,using the Pavement
• Management System.
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Pool Attendance vs.Revenue approved to fund Concession operations.It is
$300,000 150,000 anticipated that all costs for Concessions will be
$280,000 148,000 offset by revenues received.
• $z50,0o0 FL-i
,4500oThe Parks Operations Division maintains park
$z40000I ,4400o facilities through regular mowing and maintenance
$220,000 - 142,000
projects.
$200,000 - 140,000
2003 2004 2005 2006 2007 est.
The Forestry Division,through horticultural and
Revenue— Attendance
- landscaping efforts,ensures that City property is -
The above graph illustrates the revenue generated maintained in an aesthetically pleasing manner. The
by the pools and the leveling off of attendance due to City Cemetery is included in the property maintained
facility capacity limitations. by the Forestry Division.
The Conference Center is operated to provide Larry J. Ringer Library $950,604 -
1 meeting space for various groups and organizations. Beginning in 2007,the Larry J.Ringer Library will
1 The Lincoln Center is a community center that be overseen by the City's Parks and Recreation
provides positive programming and serves as a Department.The City of Bryan staffs and operates
satellite center for social services.The Xtra the library,which is fully funded by the City of
Education program provides citizens of all ages the College Station. The approved operating budget for
opportunity to enhance their quality of life through the Library in FY07 is$950,604.
various continuing education programs.
Planning and
Conference Center Attendance Development Services $2,297,036
84,000
The Planning and Development Services Department
63,000
provides oversight for new development in the City.
42,000 Planning and Development Services works to
21,000 reinforce compliance with zoning,subdivision,
o drainage and other ordinances.This ensures
2003 2004 2005 2006 2007 est. development in a manner consistent with policies
established by Council. This process includes
The preceding graph illustrates the number of
planning and construction functions as well as
Conference Center customers from 2003 to 2007 development coordination activities.The Fire -
(estimated). Department and the Public Utilities Department are •
There are six service level adjustments(SLAs) also involved in the planning and development
approved in the Parks and Recreation FY07 budget process.In FY06,as part of a city reorganization
totaling$537,098.The major,inter-divisional SLA in plan,Neighborhood Services and Historic Programs
Parks is$274,861 to fund Phase II of Veterans Park were moved to the Information Services department.
operations and maintenance. Planning and Development Services has four
The Parks Special Facilities Division is responsible approved service level adjustments(SLAs)for FY07
for the Lincoln Center,Conference Center,and all in the amount of$304,827.The first approved SLA
Pool facilities.Also,beginning in 2007,Special provides$193,935 for Phase II of the Comprehensive
Facilities will oversee the Larry J.Ringer Library Plan update.The second approved SLA for$40,000
facility. will provide funds for annexation planning,including
research and advertising.The third SLA is for
The Parks Recreation Division has three SLAs in $55,892 to fund a second Assistant Director position •
the approved budget.The first SLA is for$62,800 for for Planning and Development Services.Finally,the
State and National Athletic Events.The second is for last SLA is for$15,000 to jointly fund a
$11,663 to fund Athletic League improvements.A Transportation Modeler position with the Bryan-
third SLA is for$6,992 to fund the supervision of the College Station Metropolitan Planning Organization
lunch nutrition program at the Lincoln Center.This (MPO).
SLA will be reimbursed by a grant from the Brazos
Valley Area Agency on Aging.Finally,$180,782 is
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Information Services $3,327,896 Service. The oversight of Utility Customer Service
Information Services implements and maintains the Fund was added to Fiscal Services,while the Risk
technology and computer based information systems Management function was transferred to the Human
• used by all City Departments.Information Services is Resources division as part of the comprehensive city
•
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also responsible for franchising,the City's print wide reorganization that occurred in FY06.
shop,and the City mail system. Fiscal Services Administration handles cash and
The Information Services Administration division debt issues for the City while ensuring all funds are
oversees the other areas of the Department as well as invested prudently.The Accounting and Purchasing
manages the franchise agreements that the City has Divisions work closely together to ensure that
with telecommunication,cable,electric,water,and purchases are made and recorded according to
natural gas providers. guidelines.Municipal Court collects fines and fees
for the City.The Office of Budget and Strategic
• The Information Technology division includes Planning prepares,monitors,and reviews the annual
Management Information Services(MIS), budget.The office also coordinates the City's
Geographic Information Services(GIS),E- strategic planning process,which is closely tied to
Government,and Communication Services.With the the City's budget.
exception of Communication Services,these services
are budgeted in the General Fund. The MIS division The Fiscal Services Department has two SLAs
implements and supports computing platforms and totaling$45,521. The first SLA totals$5,000 and
applications for all City Departments,including will offset the payment increase for ad valorem
Computer Aided Dispatch(911)for Public Safety services paid to the Brazos County Appraisal District
and connectivity to the Internet.The GIS division is as a result of school finance reform that was enacted
responsible for the coordination of all geographic by the state legislature. The second SLA,totaling
data and its presentation to the public.The E- $40,521,is for a Juvenile Case Manager position that
Government division is responsible for the City's will be funded by the Juvenile Case Manager Fee
website,interactive processes with citizens and the Fund.
Intranet.
General Government $4,297,748
In FY06,a comprehensive city-wide reorganization The General Government Department includes many
occurred.As a result,the Community Programs, of the administrative functions of the City.
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i io i Programs Services,and Historic were
transferred to the Information Services Department. The Mayor and Council Division has been added to
Additionally,oversight of the Library was transferred account for expenditures related to Council functions
from Information Services to the Parks and such as education and training. The funds were
Recreation Department.Finally,oversight of Utility previously budgeted in the City Secretary Division
Customer Services was transferred from Information and total$52,660.
Services to Fiscal Services.
The City Secretary Division is responsible for
•
The Information Services General Fund divisions elections,records management,City Council support
have five approved SLAs in the amount of$142,448. and other activities.The approved budget is
Three of the SLAs are for maintenance agreements $375,811 and includes one SLA that will provide
for software that will be utilized by a variety of funds to offset cost increases associated with
departments throughout the City. The maintenance conducting elections and placing statutorily required
SLAs total$33,790.An SLA in the amount of legal notices in the local paper.
$40,000 is approved to fund the replacement of the
• City's existing firewall. The last SLA will add a The City Manager Division is responsible for the
system analyst position to handle the increased work day to day operations of the City,making
load in the MIS division. recommendations on current and future issues to the
City Council,and providing short and long-term
Fiscal Services $3,313,292 direction to the organization. The approved budget is
The Fiscal Services Department provides Fiscal $952,228.The increase in the division's budget over
Administration,Accounting,Purchasing,and FY06 is a result of adding a deputy city manager
Budgeting services to the City.It also oversees the position,which was recommended as part of the
• operations of Municipal Court and Utility Customer comprehensive city-wide reorganization that
•
occurred in FY06. Also recommended as part of the benefits program.The Risk Management function
reorganization,was moving oversight of the within HR seeks to limit the exposure of the City to
Community Programs division from the City physical and financial losses through a number of
Manager division to the Information Services programs addressing worker safety. The Risk
•
Department. One SLA is approved in the amount of Management function was added to Human
$10,122 and will fund an internship in the City Resources as part of the comprehensive city-wide
Manager's Office for a TAMU political science reorganization that occurred in FY06.The approved
student. Human Resources budget for FY07 is$853,889.
The Legal Division provides legal services and Other General Fund $682,806
support to City Council and City staff.Among the Expenditures
services provided by this office are legal advice,
contract writing,and litigation. The approved Legal There are a number of expenditures budgeted in the
Office budget is$862,657. There is one SLA totaling General Fund that do not fall under the purview of
$53,653. The SLA will add a Legal Assistant any one department.Miscellaneous expenditures
position to handle additional workload that has been within the governmental funds include$405,255 for
added as a result of the increase in capital projects. outside agency funding and$277,551 for
contingency and other charges.
The Economic Development Division is responsible
for coordinating economic development activities in Debt Service Fund $12,277,235
College Station. The Economic Development FY07 The Debt Service Fund is used to account for ad
approved operating budget is$231,600.The valorem taxes collected to pay for authorized general
reduction in the budget is a result of using a portion government debt. The debt service portion of the ad
of salary and benefits funds to fund a deputy city valorem tax totals 24.840 per$100 valuation.Based
manager position that was recommended as part of on the current forecast of the Debt Service Fund,it is
the comprehensive city-wide reorganization that anticipated that there is capacity for additional debt
occurred in FY06. service beyond that which has been authorized.
The Community Development Division helps Economic Development Fund $1,087,127
provide low cost housing and other public assistance The City created an Economic Development Fund to
through Community Development Block Grant funds account for resources and expenditures directed at
from the federal government. These funds are used to providing incentives for businesses and industries
assist low to moderate-income residents of College that are planning to locate in College Station. This is
Station.Assistance is provided through housing different from the funding provided to the Research
services,public agency funding,public facility Valley Partnership,which is included in the Electric
improvements,and economic development activities. Fund Budget.Resources set aside for economic
The total Community Development FY07 approved development purposes will be transferred into this
budget is$574,537. fund and remain in the fund until expended. In FY07,
The Public Communications&Marketing $1,087,127 will be available in this fund for
Division provides timely and factual information economic development incentives and related
through the media and directly to citizens. The total expenditures.
FY07 approved budget is$394,366 and includes one Parks Xtra Education Fund $100,484
SLA to purchase Channel 19 studio editing hardware.
Funds to purchase the hardware will be provided by The Parks Xtra Education Fund was established in
the Educational and Governmental Fee that the City FY96 and is a joint effort between the City of
collects as part of the franchise agreement with the College Station and College Station Independent
cable television provider in the City. School District to provide community based
education programs. The FY07 approved Parks Xtra
Oversight of the Emergency Management Division Education budget for program expenditures is
• was transferred to the Fire Department in FY06. $95,755. $4,729 is approved for the Xtra Education
portion of the General and Administrative(G&A)
The Human Resources Division assists in transfer to cover the cost of internal services such as
recruiting,hiring,and retaining qualified candidates Human Resources,Accounting,and Budget.
for City positions.The division provides employee
training and administers the compensation and
9
•
•
Municipal Court Funds $299,173 SCADA system. The third SLA,for$17,000,is for 4
•
The City is authorized by the State Legislature to GIS Laptops. $37,800 will be used to purchase a new
• collect fees on traffic tickets written by the City. service truck for the Water Distribution Division.
There are four fees collected by Municipal Court: the The final SLA is for$25,000 and will be for the
Court Security fee;Court Technology fee;Efficiency purchase a portable Vibration Analyzer that will
allow for in-depth analysis of vibration events to
Time Payment fee; and the Juvenile Case Manager
• fee. determine if they are the result of equipment failure.
The funds collected,along with existing fund Wastewater Fund $11,015,019
•
balances from prior years,are for security and Effective sanitary sewer collection and treatment is
technology projects at the Municipal Court,as well essential to public health in an urban environment.
•.• as to offset a portion of the cost associated with Over the last several decades,standards have
accepting credit cards at Municipal Court.Finally,a increased for this infrastructure. Past upgrades to the
Juvenile Case Manager position has been approved Carters Creek Wastewater Treatment Plant were
that will be funded by the Juvenile Case Manager directly related to changing standards. As the system
fee. continues to grow,additional capital is needed for
line extensions. The existing system will have to be
• Police Seizure Fund $20,000 maintained with line replacements and plant
• • • The Police Seizure Fund accounts for revenues and enhancements and expansions. Wastewater services
• • expenditures related to property seized by College are provided as an enterprise function with service
•
Station Police Department.Revenues are budgeted at related fees paying for the cost of service.
• $10,500 for FY07 and expenditures at$20,000.
The FY07 Approved Budget includes$133,368 for
Enterprise Funds four SLAs in the Wastewater Division. The first SLA
will provide funding in the amount of$41,918 for
• Electric Fund $68,935,361 one additional Wastewater Treatment Plant Operator.
The Electric Division is responsible for providing An additional$26,450 is for the purchase of a lift
cost efficient and reliable electric service to the station small pick-up truck.This truck will be used to
. citizens,businesses and institutions in College inspect and operate six existing lift stations and
• . Station.Reliable electric service is necessary to potential future lift stations.A third SLA totaling
ensure continued prosperity of the City. $48,000 will fund one new maintenance service truck
in the Wastewater Treatment Division. The final
• Water Fund $12,475,538 SLA for$17,000 is for the purchase of network test
• The City of College Station has the capacity to equipment and an analyzer. This equipment will aid
produce approximately 22 million gallons per day of in the trouble shooting of the communications of the
• potable water. The Water Division has developed SCADA system.
• high standards of reliability that assures customers'
•
needs are met with a water supply that meets or Sanitation Fund $6,357,812
exceeds all federal and state mandated standards.As The Sanitation Division of Public Works provides
a City enterprise,the full cost of service for water services that meet the City's solid waste collection
production,transmission and distribution is needs. These include providing residential containers,
recovered by charging customers for consumption on curbside recycling,brush and grass clipping
a per unit basis. collection,street sweeping and the removal of waste
that can be disposed of in the landfill or through
•
There are five approved SLAs totaling$118,300 in composting. Commercial services are also provided •
the Water Division approved budget.The first SLA to local businesses. Commercial service offers •
• is for a Transmission and Distribution Flushing collection in small and large receptacles,and is
Program in the amount of$35,000.This SLA will loaded with side mounted automated collection
provide funds to develop a professionally engineered equipment. Customers with greater volumes have the
plan that will allow the Operators to manually flush option of using roll-off containers that are serviced
the approximately 230 miles of water distribution by front load collection equipment.
system.The second SLA for$3,500 is to purchase an
• Intellution Key for the Sandy Point Pump Station.
This is a software decoding device that allows City
networked computers to access the water/wastewater
10
•
Refuse Collected source is limited by state statutes to support of
40,000 tourism and have a number of other allowable uses
N 30,000
0o specified in the law. ,
F 25,000 .
20,000 Aspart of the budgetprocess,Council approved
15,000 g ply
10,000 funding for organizations out of the Hotel Tax Fund. ,
5,000 These organizations include the Convention and
2003 2004 2005 2006 est. 2007 est. g
Visitors Bureau,Arts Council of Brazos Valley,
Residential ■Commercial
The above graph illustrates volumes, in tons, of Northgate Business Association,and the Veteran's
refuse collected and disposed of by the Sanitation Memorial.
Division, since FY03. Total anticipated revenues in the fund are
•
Two service level adjustments are included in the $2,901,000;anticipated expenditures total
Sanitation approved budget for FY07. The first SLA $3,614,497.The approved FY07 budget includes
is for$140,000 to purchase a Knuckle-Boom brush $2,114,497 for City Operations,including Wolf Pen
truck.The second SLA is for$52,520 to cover the Creek Operations and other Parks programs and
contractual increase of a container lease agreement events that are eligible for Hotel Tax Funds,as well
with Texas Commercial Waste.The Sanitation as costs associated with plans for the planned hotel
approved budget also includes funding for Keep
convention center.
Brazos Beautiful that was requested through the Community Development Fund $3,377,176
outside agency funding request process.Approved
pay plan adjustments are included as well. The Community Development division administers
grant funds received from the federal government.
Parking Enterprise Fund $522,431 Total approved expenditures in FY07 total
The Parking Enterprise Fund accounts for parking $3,377,176.
operations in the City.This includes the parking lot, Wolf Pen Creek TIF $3,008,775
parking garage,and on street parking.The approved
budget for FY07 is$522,431. The Wolf Pen Creek Tax Increment Finance Zone
generates revenues that must be utilized within the
Brazos Valley Solid Waste Management Wolf Pen Creek District.The budget funding is •
Agency (BVSWMA) $7,059,454 targeted for future Wolf Pen Creek projects.Of the
total approved amount,$1,930,000 is earmarked for
BVSWMA is a cooperative arrangement between the •
• Cities of College Station and Bryan to provide solid capital improvements.A significant project budgeted .
in FY07 is the WPC Amphitheater additions.
waste disposal service.BVSWMA is responsible for $850,000 is approved for the addition of an office,
j running the landfill,developing and implementing performer dressing rooms,storage,ticket booth,and
alternative disposal programs for waste that cannot concession area for the amphitheater.An additional
be placed into the current landfill site,and providing $1,080,000 is approved for water feature projects
for long-term disposal for the two cities and other designed to help increase development in the district.
customers of the agency.
The approved expenditures include one service level Cemetery Perpetual Care Fund
adjustments in the amount of$6,875.The requested This fund accounts for the sale of cemetery lots and
SLA is to fund the replacement upgrade of a 1997 'Y2 other revenues that are collected through the College
ton gas truck to a diesel vehicle.This is part of the Station cemetery.The fund also accounts for
overall effort to convert all BVSWMA vehicles to expenditures on projects that take place in the
diesel prior to moving to the Grimes County landfill. cemetery. There are no expenditures anticipated in
Also included is$2,424,636 for capital related this fund in FY07. '
expenses.
Internal Service Funds
Special Revenue Funds The City has established several internal service
Hotel Tax Fund $3,614,497 funds for areas where goods and services are •
provided to City departments on a cost-
The City receives a tax of 7%on room rental rates reimbursement basis.The Internal Service Funds
•
from persons staying in hotels or motels within the include the Insurance Funds,the Equipment •
City. The City's use of taxes received from this
11 •
.
Replacement Fund,the Utility Customer Service Utility Customer Service Fund $2,548,155
Fund,Fleet Maintenance Fund,Print/Mail Fund and The Utility Customer Service Division is the primary
Communications Fund.Each of these funds receives interface with the City's utility customers.
revenues from City departments to which services are Responsibilities include setting up customer
provided.Base budget revenues for the funds reflect accounts,connecting and disconnecting utility
the above policies.In the Print/Mail Fund,revenues services,reading meters,billing and collecting utility
are transferred as the division completes jobs and customer accounts and addressing customer
bills the expenses back to the division for which concerns.In FY06,oversight of the division was
services were provided.All other Internal Service transferred to the Fiscal Services Department from
funds have revenues transferred from departmental the Information Services Department as part of the
budgets on a quarterly basis to ensure that funds are comprehensive city-wide reorganization.
available to fund related expenses.
The division has two SLAs totaling$27,000.The
Insurance Funds first SLA totals$7,000 and provides additional funds
The City of College Station has four funds for for overtime in the Meter Services division as a result
• insurance purposes,all of which are self-funded. of increased workloads.The second SLA totals
• • $20,000,and will result in the outsourcing of utility
Property Casualty Fund $848,076 bills and late notices.
The property casualty fund ensures that the City can
adequately cover potential property and liability 420 Utility Bills Mailed
.! losses.The FY07 estimated revenues for the Property 400
Casualty fund are$903,103.Approved expenditures Casualty
N 360
total$848,076. F 340
320
Employee Benefits Fund $5,343,911 300
2003 2004 2005 2006 est 2007 est
The employee benefits fund is self-funded and
' provides medical coverage to covered City
• j employees.Estimated revenues for the employee
benefits fund total$5,611,115 for FY07,and Fleet Maintenance Fund $1,697,130
approved expenditures total$5,343,911. The Public Works Fleet Services Division manages
the vehicle and equipment fleet.The division also
. • Workers Compensation Fund $743,031 performs preventive maintenance and vehicle repair. j
The workers compensation fund provides coverage The City maintains a fleet of vehicles and heavy 1
against losses sustained through on the job injuries to equipment to provide services to the citizens of
„ employees.Revenues anticipated in the Workers College Station.Nearly every City department
Compensation fund are$842,934;expenditures total depends on having a reliable fleet to provide service.
$743,031. Some of these services include Police and Fire •
response, Solid Waste Collection,Public Utilities,
Unemployment Fund $35,000 Building Inspection,and Parks. In FY07,revenues in
Revenues in the unemployment fund are estimated to the Fleet Fund are projected to be$1,725,400. The
be$32,519.Expenditures in this fund are expected to FY07 approved expenditures are$1,697,130.Fleet
be$35,000. Services has one approved SLA for$5,500 to fund
software and technology upgrades at the Public
Equipment Replacement Fund $7,485,109 Utilities Fleet Satellite Shop.
• The City has a fund that serves to accumulate Print Mail Fund $491,563
resources for the replacement of vehicles and large
' motorized equipment,the telephone and radio The Print Mail Division is responsible for providing
systems,to provide replacement assets for the printing,copying,banner and sign making,vehicle
existing major technological infrastructure,and the decal creation and placement and mail services to ._
• replacement of copiers.The anticipated revenues City Departments.The total estimated revenues for
:. • total$4,220,809;expenditures total$7,485,109. FY07 are$492,750.The approved expenditures for
•
• FY07 total$491,563.This includes one SLA totaling
$25,180 to purchase a new postage metering
machine.
12
Communications Fund $823,954 Street Extension Projects
The Communications Division is responsible for the Anticipated expenditures in FY07 total$9,755,639
for various street extensions and widening projects.
implementation and maintenance of the network
infrastructure,telephone,voice radio,data radio This includes$724,003 for the construction of Phase
(mobile data)and paging systems and any other II of Jones Butler Road South. $3,576,009 is
system requiring connectivity for communications. projected for the construction of the
Revenues in this fund are projected to be$758,720 in Arrington/Decatur Street extension.In addition,
FY07.Approved expenditures in FY07 total $540,000 is projected for oversize participation
$823,954.There are two SLAs totaling$13,475.The efforts throughout the City as authorized in the 2003
first SLA totals$8,000 and covers additional costs bond election. $2,413,043 is projected in FY07 for
associated with the City's phone maintenance phase II of the extension of Dartmouth Drive and
contract.The second SLA totals$5,475 for on-call $367,398 is projected for the Rock Prairie Road
pay.
Widening project. Additionally,$439,084 is
projected for the Corsair Street extension project and
Capital Project Funds $646,102 for improvements on Barron Road.
The City has a number of capital project funds. Street TxDOT Projects
General obligation bonds form the basic resource for Working in cooperation with the Texas Department
general government projects such as streets,parks, of Transportation,the City expects to spend
traffic,public facilities and other such needs. $341,910 on Texas Avenue Streetscaping.An
However,the City has several other resources that additional$341,909 is projected for FY08.It is
may be used to supplement those resources and help anticipated that the landscaping will be completed in
to hold down the ad valorem taxes necessary to pay conjunction with the completion of the phases of the
for general obligation bonds. widening project.
In addition to the general government projects,the Traffic Projects
City has bond funds for each of the utilities operated In FY07,funds have been approved for traffic signal
by the City. For FY07,operating funds from both the enhancements including new traffic signal projects.
Water and Wastewater Funds in the amount of New signals are being constructed at the intersections
$3,500,000 are approved to be used to fund capital of Harvey Mitchell Parkway and Luther,Harvey
projects in lieu of the issuance of additional debt. Mitchell Parkway and Holleman,and Harvey
Mitchell Parkway and Welsh.Funds for safety
Other resources to fund capital projects include the improvements to the traffic system and for traffic
Wolf Pen Creek Tax Increment Financing District, system communications are also approved for FY07.
the Drainage Utility and Parkland Dedication Funds.
Each provides resources that will be used to complete Sidewalks and Trails Projects
a number of projects over the next five years. The City of College Station has worked over the
Community Development funds will also be used to years to ensure adequate transportation infrastructure
fund certain street projects in eligible areas and park for pedestrians and bicyclists.The City has an
projects in the Tarrow Park and Lincoln Center area. adopted sidewalk and bike loop plan.In FY07,
$100,000 is approved for new sidewalk projects
General Government Capital Projects throughout the City,and$230,000 is projected for
The following is a brief summary of some of the key hike and bike tails.An additional$318,202 is
general government projects scheduled for FY07. projected for completion of the bike loop.
Street Capital Projects $9,035,402 Parks Capital Projects $1,724,057
Street Rehabilitation Projects In FY07,construction on the second phase of
In FY07,$2,831,751 is projected for rehabilitation to Veterans Park will continue and is projected to be
streets in the Southside area.This is a multi-year $4,025,400.Other projects for which funding has
effort to rehabilitate the infrastructure in older parts been approved include the development of University
of College Station.Additionally,$2,591,466 is Park and the construction of a new forestry shop.
projected for improvements in the Northgate area, Funds have also been appropriated for the Woodland
which includes funds for phase II of the Church Hills Park development and for the design of a new
Street rehabilitation project and for rehabilitation bath house at Adamson Pool.In addition,
efforts on Tauber and Stasney. Community Development Block Grant funds in the
13
• amount of$667,000 have been included for eligible improvements.Additionally,$78,500 is projected for
projects. storm water mapping and the drainage master plan.
In addition,an SLA for$7,200 was approved for a
General Government& mosquito abatement program.
Capital Equipment Capital Projects $7,559,230
•
• General government and capital equipment projects Utility Capital Projects
•
are planned assets that have value to more than one The following is a brief summary of some of the
. . specific area of City operations.The two main utility capital projects scheduled for FY07. These
• divisions within this category are public facilities and capital projects are funded either through existing
technology projects. revenues from these funds or through the issuance of
utility revenue bonds.
In FY07,$7,308,302 is projected to be spent on
public facilities. Included in this amount is Electric Capital Projects $10,537,765
$1,067,000 for development of a new city cemetery; $10,537,765 is the approved expenditure amount for
$965,619 for the relocation of Fire Station#3; electric capital projects in FY07.As the electric
$2,743,933 for renovations to the police station; and capital projects are considered competitive matter
$1,750,000 for improvements to current municipal under Texas Senate Bill No. 7,details of these
• facilities. In addition,$611,750 is projected for projects are not outlined in this summary,but are
projects are planned in the Northgate area. provided to Council as part of the budget review
. . •.. It is projected that$5,814,342 will be spent on process.
technology projects in FY07. This includes$100,000 Water Capital Projects $17,425,356
for MDT System Replacement and$453,172 for
ATM network replacement. $4,800,000 is In FY07, $17,425,356 is the approved appropriation
appropriated for the replacement of the City's radio for water capital projects.Production projects include
system.Also included are funds for an EMS $3,819,300 for the continued construction of a water
• Reporting System,Police Scheduling System and transmission line along FM 2818 from Highway 21 S
• Wireless Infrastructure improvements. to Villa Maria Rd.Also included are funds for the
construction of two additional shallow wells that will
. Business Park Projects $535,804 allow water production to meet projected peak
• In FY07 it is estimated that$1,215,143 will be spent demand capacity. Other significant production
projects within the Business Park.Included are funds projects include the replacement of the chlorine
for a business incubator and funds for the continued disinfection system at the Dowling Road Pump
development of the Spring Creek Corporate Campus. Station and the completion of water plant security
•
• In addition,$500,000 has been budgeted in this fund upgrades.
for transfer to the Economic Development Fund. Significant distribution projects include$534,000 for
These funds will be for economic development a reclaimed water irrigation project.Also included
efforts of the Research Valley Partnership. are funds for the construction of water lines in
Drainage Capital Projects $1,947,334 annexed areas along Raymond Stotzer West and for
the Wellborn Rd.Widening project.Funds are
The approved appropriation for Drainage capital projected in FY07 for the extension of an 18"water
projects is$948,314. The Operations and line along Rock Prairie Road. $1,275,000 is
Maintenance portion of the Drainage Fund is appropriated in FY07 for the purchase of land in
• $999,020,for total FY07 Drainage Fund recently annexed areas and$1,297,000 is projected to
• • expenditures of$1,947,334.The drainage capital be spent over the next two fiscal years for the
projects budget includes a projected$2,044,900 for extension of water service into areas annexed in
improvements to the City's drainage system. 2002.
Significant projects include improvements to the Bee
Creek main channel and erosion repair and stream Approved rehabilitation projects include$285,000
• restoration improvements to Bee Creek from for general distribution system rehabilitation.Also
Lancelot to Guadalupe. $50,000 is projected for approved in FY07 are funds for the replacement of
engineering on the Bee Creek Tributary A Phases IV the Barron Road water line and meters in conjunction
• and V project.Funds are projected in FY07 for with the upgrade of Barron Road to a minor arterial.
Greenways projects and minor drainage Additionally,$2,282,485 is projected for Southside •
•
improvements and also for Southside drainage rehabilitation projects.
• 14
•
City of`College Station
Office of Budget & Strategic Planning
1101 Texas Avenue
College Station, TX 77840
www.cstx.gov
•
•
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•
• The approved FY07 budget includes$2,500,000 in Special Revenue Capital Projects
current revenues that are approved to be transferred The following is a brief summary of some of the key
from operations to fund water capital projects. special revenue projects scheduled for FY07.
Additionally,a debt issue of$14,750,000 is projected
• in FY07 for water capital projects. Parkland Dedication
•
Capital Projects $1,087,541
Wastewater Capital Projects $9,441,625
• Parkland dedication funds can be used for projects
The FY07 approved budget includes$9,441,625 in that are in neighborhood parks located within the
•
• appropriations for numerous wastewater capital various park zones.These funds come from a
projects. Collection projects include$295,000 for dedication required as new development occurs in
oversize participation and planning.Funds are also College Station.In FY07,$1,087,541 has been
approved for the design of the Lick Creek Impact Fee budgeted for projects that are anticipated will be
Line and for the design of the Lick Creek Parallel completed in the various park zones.
Trunk Line.Funds have also been included for the
construction of wastewater lines in annexed areas Convention Center $3,044,785
throughout the City. $3,000,000 is the approved appropriation for the new
Rehabilitation projects included in the approved Convention Center. These funds will be available for
budget include$235,000 for collection system land acquisition,design and construction of this
rehabilitation projects.$100,000 is projected for the project.
relocation of the wastewater lines along Barron Road Additional O&M Costs
in conjunction with the road's upgrade to a minor
arterial. $550,000 is projected for repairs to the With the addition of new facilities and infrastructure,
•
Carters Creek Wastewater Treatment Plant screw lift additional operations and maintenance costs may be
system.$1,890,250 is the projected expenditure for incurred. In the case of infrastructure rehabilitation it
• ' Southside sewer upgrades. is expected that O&M cost will decrease for those
•
areas the project targeted.However,it is difficult to
Treatment and disposal projects include$750,000 in quantify the cost savings of rehabilitation since
FY07 for odor control improvements at the Carters resources are used elsewhere and not removed from
Creek Treatment Plant.Funds have been included for departmental budgets.
• UV treatment improvements at the plant and for
on
sludge processing and facility improvements. Conclusion
�cttisi0n
$550,106 is approved in FY07 for pavement repairs The previous discussion provided an overview of the
at the Carters Creek Wastewater Treatment Plant and approved FY07 budget and key changes from the
$163,000 is approved for SCADA system FY06 budget.A full version of the Approved Annual
improvements.Funds are also approved for various Budget is available at the Larry J.Ringer Library
• infrastructure improvements at both the Carters (1818 Harvey Mitchell Parkway),in the City
Creek Wastewater Treatment Plant and the Lick Secretary's Office in City Hall,or for download at
•• Creek Treatment Plant. http://www.cstx.gov.
•
A total of$1,000,000 in current revenues from
operations is approved to be used to fund wastewater
capital projects.Additionally,a debt issue of
$7,100,000 is projected in FY07 for wastewater
• capital projects.
15