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COMPREHEN SIVE
ANNUAL f INANCIAL
REPORT
f OR THE FISCAL YEAR ENDED
SEPTEMBER )0, 1999
On behalf of the citizens of College Station, a unique community and
home of Texas A&M University, the City Council will promote the
safety, health and general well-being of the community within the
bounds of fiscal responsibility whil e preserving and advancing the
quality of life resulting in exceptional civic pride.
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CITY OF COLLEGE STATION, TEXAS
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COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
PREPARED BY THE
CITY OF COLLEGE STATION FISCAL SERVICES DEPARTMENT
CHARLES CRYAN, DIRECTOR OF FISCAL SERVICES
KATHLEEN HUBBARD, ACCOUNTING MANAGER
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Table of Contents
Page
INTRODUCTORY SECTION ......................................................................................................................... 1
Letter of Transmittal ................................................................................................................................. 3
GFOA Certificate of Achievement for Excellence in Financial Reporting .............................................. 18
Organizational Chart .............................................................................................................................. , 19
Principal City Officials ............................................................................................................................ 20
FINANCIAL SECTION ................................................................................................................................. 21
Independent Auditors' Report ................................................................................................................ 23
General Purpose Financial Statements for the Fiscal Year Ended September 30, 1999:
Combined Balance Sheet-All Fund Types and Account Groups .................................................. 26
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All
Governmental Fund Types ....................................................................................................... 30
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital Projects
Funds ....................................................................................................................................... 32
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund
Balance -All Proprietary and Fiduciary Fund Types ................................................................ 36
Statement of Changes in Plan Net Assets -Fireman's Relief and Retirement Fund ..................... 37
Combined Statement of Cash Flows -All Proprietary and Fiduciary Fund Types .......................... 38
Notes to General Purpose Financial Statements ............................................................................ 41
Supplemental Combining, Individual Fund and Account Group Statements and Schedules for the
Fiscal Year ended September 30, 1999:
General Fund
Schedule of Revenues and Other Financing Sources -Budget and Actual
(Budgetary Basis) ............................................................................................................. 77
Schedule of Expenditures -Budget and Actual (Budgetary Basis) .......................................... 80
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Special Revenue Funds
Table of Contents
(Continued)
Combining Balance Sheet... ..................................................................................................... 94
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ............... 95
Community Development Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ............................................................................................. 96
Hotel/Motel Tax Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ............................................................................................. 98
Parks Escrow Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ............................................................................................. 99
Wolf Pen Creek Convention Center Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 100
Wolf Pen Creek Tax Increment Financing District Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 101
Debt Service Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ................................................................................................. 104
Capital Projects Funds
Combining Balance Sheet ...................................................................................................... 106
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ............. 108
Business Park Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 11 o
Capital Equipment Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 111
Drainage Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 112
General Government Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 113
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Parks Projects Fund
Table of Contents
(Continued)
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 114
Streets Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................................... 115
Enterprise Funds
Combining Balance Sheet.. .................................................................................................... 118
Combining Statement of Revenues, Expenses and Changes in Retained Earnings ............. 122
Combining Statement of Cash Flows ..................................................................................... 124
Electric Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 128
Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 129
Water Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 131
Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 132
Sewer Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 134
Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 135
Solid Waste Collection Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 137
Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 138
Northgate Parking Garage Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 139
Enterprise Funds
Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP
Basis Statement of Income ....................................................................................... 140
Internal Service Funds
Combining Balance Sheet. ..................................................................................................... 142
Combining Statement of Revenues, Expenses and Changes in
Retained Earnings (Deficits) ............................................................................................ 144
Combining Statement of Cash Flows ..................................................................................... 146
Communication Services Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 148
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Employee Benefits Fund
Table of Contents
(Continued)
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 149
Equipment Replacement Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 150
Fleet Maintenance Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 151
Print/Mail Services Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 152
Property and Casualty Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 153
Unemployment Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 154
Utility Billing Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 155
Workers' Compensation Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 156
Internal Service Funds
Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis)
to GAAP Basis Statement of lncome ............................................................................... 158
Trust Funds
Combining Balance Sheet. ..................................................................................................... 162
Cemetery Perpetual Care Fund
Statement of Revenues, Expenses and Changes in Fund Balance ...................................... 163
Statement of Cash Flows ....................................................................................................... 164
General Fixed Assets Account Group
Schedule of General Fixed Assets by Source ........................................................................ 167
Schedule of General Fixed Assets by Source by Function and Activity ................................. 168
Schedule of Changes in General Fixed Assets by Function and Activity ............................... 170
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
STATISTICAL SECTION
Table of Contents
(Continued)
General Governmental Revenues and Other Financing Sources ....................................................... 172
General Governmental Expenditures and Other Uses by Function ..................................................... 174
Property Tax Levies and Collections ................................................................................................... 176
Assessed Value of Taxable Properties ................................................................................................ 179
Property Tax Rates, Ratios and Levies -All Direct and Overlapping Governments ............................ 180
Paving Assessment Collections ........................................................................................................... 182
Computation of Legal Debt Margin ...................................................................................................... 183
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita .................. 184
Schedule of Direct and Estimated Overlapping Debt... ........................................................................ 186
Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General
Governmental Expenditures and Other Uses ............................................................................... 187
Utility Funds -Schedule of Revenue Bond Coverage .......................................................................... 188
Construction Permits ............................................................................................................................ 189
Principal Taxpayers ............................................................................................................................. 190
Principal Utility Customers ................................................................................................................... 191
Summary of Insurance Coverage ........................................................................................................ 192
Miscellaneous Statistical and Demographic Data ................................................................................ 193
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INTRODUCTORY SECTION
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COLLEGE STATION
March 23, 2000
Honorable Mayor
Members of the City Council
City of College Station, Texas
P 0 Box 9960 1101 Texas Avenue
Tel: 409 764 3500
College Station, TX 77842
The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for the
fiscal year ended September 30, 1999, is submitted herewith as mandated by the City's Charter
and state statutes. The charter and statutes require that the City issue annually a report on its
financial position and activity and that this report be audited by qualified public accountants. The
City employs Ingram, Wallis & Company to audit the financial section of this report. The City's
Accounting Division of the Fiscal Services Department prepares this financial report.
Responsibility for the accuracy of the presented data and the completeness and fairness of the
presentation, including all disclosures, rests with the City. Both City Staff and the auditors believe
that the data, as presented, is accurate in all material respects; that it is presented in a manner
designed to fairly set forth the financial position of the City's various funds and account groups;
and that all disclosures necessary to enable the reader to gain the maximum understanding of the
City's financial affairs are included.
The Comprehensive Annual Financial Report is presented in three major sections: introductory,
financial, and statistical. The introductory section, which is unaudited, includes this transmittal
letter, the City's organizational chart and a list of principal elected and appointed officials of the
City. The financial section includes the general purpose financial statements, the combining and
individual fund and account group financial statements and schedules, as well as the auditors'
report on the financial statements and schedules. The statistical section, which is unaudited,
includes selected financial and demographic information, generally presented on a multi-year
basis to allow for trend analysis of the finances of the City.
The City is required to undergo an annual single audit in conformity with the provisions of the
Federal Single Audit Act of 1986, as amended, and U.S. Office of Management and Budget
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Information
related to this single audit, including the supplementary schedule of expenditures of federal and
state awards, findings and recommendations, and auditors' reports on the system of internal
control and compliance with applicable laws and regulations, are reported separately.
This report includes all funds and account groups of the City. The City provides a full range of
municipal services. These services include police and fire protection; the construction and
maintenance of streets, storm drainage, and other infrastructure; municipal utilities in the areas of
electric, water, sewer, and sanitation; and recreational activities and cultural events.
The College Station Independent School District is administered by a separately elected board
and operates with its own funding sources; therefore, it is not included in this report.
Home of Texas A:&M University
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THE CITY OF COLLEGE STATION
The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf
of Mexico, conveniently located in Brazos County 90 miles northwest of Houston, 165 miles
south of Dallas, and 100 miles east of Austin. The City currently has a land area of 40.8 square
miles and a 1999 estimated population of 66,200. The City has the power, by state statute, to
extend its corporate limits by annexation, which it has done periodically.
The City of College Station utilizes a Council-Manager form of government and is organized
under the Constitution and Laws of the State of Texas. The City is a home-rule city and was
incorporated in 1938. The City Council is comprised of six members and a Mayor. All are
elected at-large. The Council appoints the City Manager, the City Attorney, the City Secretary,
and the Municipal Court Judge. Almost all other staff members work under the direction of the
City Manager.
Of major importance to the City of College Station is Texas A&M University, located on a 5,200
acre campus within the corporate limits of the City. Texas A&M University has a significant
economic impact on the City, contributing an estimated $767 million annually to the local
economy. Texas A&M University has consistently ranked in the top ten nationally among public
institutions of higher education in both enrollment and research grants. Research dollars
totaled approximately $394 million for 1999. The University has approximately 20, 760
permanent and part-time employees with a payroll of $458 million and has a physical plant
valued in excess of $1.5 billion. Student enrollment at Texas A&M University was 43,442 for
the fall of 1999.
In addition to the University, local employment is provided by more than 85 manufacturing
industries, located in or adjacent to the City, which produce such products as aluminum
windows, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze
castings, and geophysical survey sensors. A growing research park is located within the
University's campus. Major tenants include the Offshore Technology Research Center and the
Food Safety Inspection School National Training Center. Automated Management Systems
provides a major automated accounting service for independent property and casualty
insurance agents. The City has also developed the College Station Business Center, a 200
acre business park. Tenants within the park include (or will include) United Computer Systems
(UCS), which will eventually employ approximately 800 people; Cabletime, a graphics
advertising business; Prodigene, a biotechnology research business; Heat Transfer Research,
Inc., a software research and distribution business; and Stata Corporation, a software research
business. Business either under construction or in place account for approximately 300,000
square feet of buildings and employ approximately 1,000 people. The 1,000,000 square feet of
space in Post Oak Mall anchor retail business in the City. Major tenants of the shopping center
are Sears-Roebuck, Dillard's, Foley's, Beall's, and J.C. Penney.
Brazos County and the City of College Station are a major medical center for the Brazos Valley
area. Scott and White opened its first medical clinic in College Station in 1986 and completed a
major expansion in 1994 that increased the size of that clinic by some 70,000 square feet to
125,000 square feet. College Station Medical Center operates a 100 bed full service hospital,
with a major trauma center added in 1998. Two multi-story professional buildings are included
in the medical complex.
The taxable property values in the City increased more than 71 percent since 1990 from $1. 10
billion to $1.91 billion in 1999. Total taxable ad valorem valuations in 1999 increased by
approximately $105 million, or 5.9 percent over 1998. Additions to the local economy included
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residential and commercial development. The local job market continues to be strong with
Brazos County having a net increase of approximately 2,300 jobs in 1999 over 1998 to
approximately 78,200 total jobs. The Bryan-College Station area has led the state and the
nation with one of the lowest unemployment levels for the past seven years. For the quarter
ending December 1999, the unemployment rate was 1.2 percent versus the Texas
unemployment rate of 4.4 percent and national unemployment at 4.0 percent.
College Station is the site of the George Bush Presidential Library, Museum and School of
Government and Public Service. The Library and associated facilities are located on the
campus of Texas A&M University. Texas A&M provides additional programs and facilities such
as research and instructional programs related to the library and museum, a conference center,
communications center, educational museum/library center, and family-oriented facilities such
as a park surrounding the presidential library and museum.
During 1999, the presidential library and related facilities attracted more than 150,000 visitors to
the community. As a result, the room occupancy rate for local hotels and motels for 1999 was
in excess of 72 percent. The increase in tourism has spurred the construction of several new
hotels. In addition, the City is currently under contract for a public/private venture to construct a
200-room full service hotel to be associated with a City owned 45,000 square foot conference
center. This project is planned for completion in the last quarter of 2001 or early 2002.
MAJOR INITIATIVES
For The Year The City Council developed and approved new mission and vision statements
for the 2151 Century, that serve as general guidelines and long term goals for the City. During
the budget process, the Council identifies and adopts Strategic Issues that serve as the short
term policy direction to staff and forms the basic direction Council wishes for City services and
initiatives. Major initiatives during the last fiscal year included implementation of the drainage
utility district, continued redevelopment of the Northgate Area, continuing work on and
implementation of the Wolf Pen Creek corridor plan, and the recruiting of businesses into the
College Station Business Center.
The City continues to devote significant attention to its municipal infrastructure. In March 1995,
the citizens approved a $22.5 million capital improvement program for general government
projects. The current plan is to issue the debt over approximately five years in order to
construct public improvements to streets, traffic control, drainage, parks, fire stations and other
public needs. The first four series of bonds issued from this authorization totaled $19.8 million
with an additional $2. 7 million to be issued in 2000. In November 1998, the citizens approved
an additional $24.2 million of general obligation bonds, approximately $5.8 million of which will
be issued in 2000. The voters approved bonds for street improvements, $8.5 million; traffic
signal and traffic management improvements, $3.0 million; for fire station improvements, $2.5
million; acquisition of land for future public uses and cemetery, $1.8 million; parks
improvements, $4.8 million; and acquisition of greenbelt/drainage land acquisition, $3.6 million.
In August 1999, the City held a grand opening ceremony for the new Exit Teen Center. This
facility, which is located in Southwood Athletic Park, is open to College Station students in
grades seven through twelve and features a club room with a stage for live bands and plays, a
900 watt stereo for dances, state-of-the-art specialty lighting, a big-screen television, pool
tables, foosball tables, miscellaneous board games, and equipment to take advantage of
nearby basketball, tennis, and volleyball courts. Another feature of the facility is a computer lab
complete with filtered cable modem internet access provided by a local cable company and the
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latest college entrance exam practice software. In addition, Texas A&M students majoring in
Education are available weekdays for tutoring and helping students with homework.
Both the Texas Department of Transportation and the City maintain the City's roadway system.
The majority of the thoroughfares in the City are State-maintained. Those include: University
Drive, Wellborn Road, Texas Avenue, Highway 30, George Bush Drive, Farm Road 28 18 and
Highway 47. During 2000, the City intends to extend George Bush Drive East, a locally
maintained road east of Texas Avenue, southward from Harvey Road (Highway 30) to
Holleman Drive and to widen the section of that road from Texas Avenue to Harvey Road.
The Drainage Utility District was approved by the City Council in October, 1996 to provide
resources to improve the City's vast drainage system. Using fees generated by the drainage
utility and bonds authorized by the voters, the City is expected to begin or complete nearly $5
million in improvements during fiscal year 2000 and 200 1. "Floodsafe" is the designation given
to these projects. The Floodsafe program will reduce the potential for property damage due to
flooding resulting from heavy rainfalls.
The City has a multi-year series of projects to replace wastewater collection lines in the
Eastgate and Northgate areas. In addition, a project to install a major wastewater interceptor in
the northeast portion of the city to support additionai development North of University Drive is
planned. The City is also planning for a 1.5 million gallon per day expansion (MGD) of the Lick
Creek Wastewater Treatment Plant, with engineering and design to begin in 2000. It is
anticipated that the plant will be complete by 2002.
The major capital initiatives for the water utility service is a planned move toward a regional
water supply district that will provide water to the Cities of College Station and Bryan, Texas
A&M University, and other wholesale customers. The City plans to begin a parallel 30" water
transmission line from the well field to the Dowling Road storage area. The new line will add
capacity and increase the reliability of the water transmission system.
Electric projects include system distribution additions and underground conversion projects in
conjunction with major thoroughfare construction and reconstruction. The City's electric utility
continues a project to enhance street lighting on thoroughfares within the City and to enhance
the appearance of the community by placing more lines underground or moving the lines to less
visible locations.
During 1999, the City sent out requests for proposals for purchased power. In September
1999, the City amended and extended its contract with Texas Utilities Electric Company ("TU")
for the purchase of wholesale electric power effective January 1, 2000. The contract extension
is for five years with the ability to renegotiate or request proposals again in two and a half years
if market conditions warrant. The amended contract will provide significant savings to the City's
electrical customers.
College Station is very pleased to note the response of citizens to recycling and waste reduction
efforts initiated by the City. The 1999 fiscal year was a record for the city with 2, 7 45 tons of
waste recycled, an increase of one percent over fiscal 1998. Less oil and fewer oil filters have
been placed in the City's recycling centers with a 23 percent reduction in oil and 25 percent
reduction in oil filters. Citizens recycled 12 percent more Christmas trees in 1999 over 1998.
Statistics indicate College Station residents helped to divert 20 percent of their waste from the
landfill through recycling. College Station continues to increase the number of citizens and
businesses in College Station, at the same time the amount of total waste collected in 1999,
10,873 tons, was less than was collected in 1998, 10,984 tons.
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For The Future The City continues to experience and to project increasing revenues for
fiscal year 2000 and beyond, with projected growth in sales tax revenue, franchise fees, utility
revenues, and continued growth in taxable property values. Departments are also encouraged
to continue to find ways to improve productivity as one means to meet the high service levels
currently offered the citizens.
The City Council set aside $2.3 million from the General Fund unreserved fund balance from
fiscal 1998. Thus far the Council has authorized funds for the following purposes: $500,000
for the City's portion of the next phase of Texas Avenue widening, $400,000 for the City's
portion of University Drive widening, and $1.0 million for debt avoidance. These funds along
with the planned use of more than $5 million of utility revenues annually will help reduce the
need for future debt.
The $2.3 million Utility Customer Service Center was completed during 1999. As the City
continues to grow to the South and East, this site will provide easier access to a larger
proportion of citizens. The City will remodel and update the existing City Hall on Texas Avenue
across from the Texas A&M campus. It is anticipated that the remodel will allow existing staff to
better utilize the facilities and to provide additional space for the remaining employees. The
remodel project is anticipated to be complete before the end of 2000.
The Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste
Management Agency ("BVSWMA") in 1990 in order to achieve economies of scale in the joint
operation, management and planning of a regional landfill facility. BVSWMA is attempting to
locate and acquire a new landfill site anticipated to meet the waste needs of the area for up to
50 years. The Agency intends to acquire and permit the site prior to using up the available
space at its current Rock Prairie Road Landfill (RPRL) site. The RPRL is projected to have a
capacity sufficient to last until 2006. Staff is working on plans to expand the existing site onto
neighboring property which is already owned and is currently used for excavation to provide
cover for existing fill. The plan to extend the life of the existing site is to ensure capacity until a
new site is located and permitted.
The Bike Loop, a multi-agency project between the City of College Station and the Texas
Department of Transportation, is in the engineering design stages and will probably begin
construction sometime in 2000. This project is a part of the City's Bikeway Master Plan which is
intended to bring a more bike-friendly environment to the community.
Activities are well underway in Northgate with the facade improvement program, where
businesses have received financial assistance to bring their businesses up to standards set by
the Northgate Revitalization Committee. This project also includes the completed pedestrian
promenade and parking lot in the Patricia Street area. The City is planning and has acquired
most of the land for a parking garage to support business in the Northgate area. The
revitalization of the Southside and Northgate areas are priorities for College Station.
Economic development in College Station takes several forms. Tourism is expected to
continue to play an important role in College Station's economy. Several hotels are in the
planning stages along with the City's development of a proposed convention center complex as
part of the Wolf Pen Creek Corridor, which was approved by voters in a referendum in
November 1998.
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FINANCIAL INFORMATION
The City is responsible for establishing and maintaining a system of internal controls. The
controls are designed to ensure that the assets of the City are protected from loss, theft or
misuse and to ensure that adequate accounting data are compiled to allow for the preparation
of financial statements in conformity with generally accepted accounting principles. The system
of internal controls is designed to provide reasonable, but not absolute, assurance that these
objectives are met. The concept of reasonable assurance recognizes that:
(1) the cost of a control should not exceed the benefits likely to be derived; and
(2) the valuation of costs and benefits requires estimates and judgments by
management.
Single Audit. The City receives federal financial assistance and is responsible for ensuring that
an adequate system of internal control is in place to ensure compliance with applicable laws
and regulations related to those programs. This system of internal control is subject to periodic
evaluation by management.
Tests are made to determine the adequacy of the system of internal control, including that
portion related to federal financial assistance programs, as well as to determine that the City
has complied with applicable laws and regulations. The results of the City's single audit for the
fiscal year ended September 30, 1999, provided no significant violations of applicable laws or
regulations relating to federal financial assistance programs of the City.
Budgetary Controls. The City maintains a system of budgetary controls. The objective of these
budgetar y controls is to ensure compliance with legal provisions embodied in the annual budget
appropriations ordinance approved by the City Council. Activities of the General Fund, Debt
Service Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the
Internal Service Funds are included in the budget appropriations ordinance.
The level of budgetary control, that is the level at which expenditures cannot legally exceed
appropriations, is established at department level within the General Fund and at the fund level for
all other funds. The City's Office of Management and Budget monitors expenditure activity on a
monthly basis against budgeted amounts and reports significant variances to the City Manager.
The City continues to meet its responsibility for sound financial management.
General Fund and Debt Service Fund Revenues and Other Financinq Sources. The following
schedule presents a summary of General Fund and Debt Service Fund revenues and other
various financing sources for the fiscal year ended September 30, 1999. Comparisons to the
previous fiscal year have been included.
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Fiscal Year Fiscal Year
Ended Percent Ended Increase
Revenue Source 9/30/99 of Total 9/30/98 (Decrease)
General Fund Property Tax $ 3,139,361 9.85 % $ 2,753,863 $ 385,498
Sales and Mixed Drink Tax 11,662,546 36.59 11, 107,446 555,100
Franchise Fees 1,523,736 4.78 1,415,464 108,272
Licenses and Permits 643,968 2.02 577,032 66,936
Fines and Penalties 1,208,499 3.79 1,233,604 (25, 105)
Charges for Services 1,463,432 4.59 1,368,883 94,549
Operating Transfers In 5,664,744 17.77 5,396,700 268,044
Miscellaneous Revenues 1,414, 194 4.44 1,324,899 89,295
Other Financing Sources 22,082 0.07 32,375 (10,293)
Debt Service Property Tax 5,133,118 16.10 5,024,027 109,091
Total Revenues and Other
Financing Sources $ 31,875,680 100.00% $ 30,234,293 $1,641,387
The most significant variance in revenue sources from 1998 to 1999 was the change in Sales and
Mixed Drink Tax. The increase was almost 5.0 percent continuing the trend of growth in local
retail activity. General Fund Property Tax is the next largest year to year change of almost 14.0
percent. Operating Transfers In increased approximately 5.0 percent. This increase tracks closely
the increase in revenues of the various utility funds that make up the bulk of the revenue source.
Franchise Fees increased by 7.6 percent as a result of growth in the number of customers for the
local telephone, cable, and natural gas companies. Charges for Services increased on a year to
year basis by 6.9 percent due to continued efforts to allow users of specific services to pay for
those services and to increased revenues from emergency medical transports. The Debt Service
portion of the ad valorem tax revenue increased by 2.2 percent despite a reduction in the tax rate.
Two revenues actually decreased. Fines and Penalties were down by 2.0 percent primarily due to
state mandates that require significant transfers to the state of mandated court fees.
Other
19.69%
REVENUES BY SOURCE
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1999
$ 31,875,680
Operating
Transfer In
17.77%
Property Tax
25.95%
- 9 -
Sales Tax and
Mixed Drink Tax
36.59°/i,
..
...
Property taxes received during fiscal year 1999 were based on a tax levy of 42.93 cents per $100
of assessed valuation. Under Texas statutes, assessed valuation represents 100 percent of
market value. The total assessed valuation of taxable properties was $1,913,061,371
which represents a 5.86 percent increase from fiscal year 1998. The increase was caused by the
completion of several major retail stores along with strong building activity in the single family and
multifamily residential sector. Distribution of property tax rates for the last five years is as follows:
Purpose
General Fund
Debt Service Fund
Total Ad Valorem Tax Rate
$ 0.1618 $ 0.1516
0.2675 0.2777
$ 0.4293 $ 0.4293
1997
$ 0.1602
0.2825
$ 0.4427
1996 1994
$ 0.1625 $ 0.1625
0.2825 0.2825
$ 0.4450 $ 0.4450
General Fund and Debt Service Fund Expenditures and Other Financing Uses. The following
schedule presents a summary of General Fund and Debt Service Fund expenditures for the fiscal
year ended September 30, 1999. Comparisons to the previous fiscal year are included.
Function
Current:
General Government $
Police
Fire
Public Works
Parks and Recreation
Library Services
Less: Reimbursed
Administrative Costs
Other
Debt Service:
Principal
Interest and Fiscal
Charges
Debt Issuance Costs
Other
Capital Outlay
Other Financing Uses
Total Expenditures and
Fiscal Year
Ended 9/30/99
7,045,038
6,903,838
4,841,832
3,923,009
4,592,990
571,742
(4,034,541)
344,589
2,845,000
2,142,172
7,459
2,500
659,861
757,030
Other Financing Uses $ 30,602,519
Percent
of Total
23.02 % $
22.56
15.82
12.82
15.00
1.87
(13.18)
1.13
9.30
7.00
0.02
0.01
2.16
2.47
Fiscal Year
Ended 9/30/98
6,264,446 $
6,289,005
4,195,334
3,821,635
4,263,428
546,437
(3,683, 731)
448,263
3,113,915
1,491, 174
1,975
0
641,779
2,478,117
Increase
(Decrease)
780,592
614,833
646,498
101,374
329,562
25,305
(350,810)
(103,674)
(268,915)
650,998
5,484
2,500
18,082
(1,721,087)
100.00 % $ 29,871,777 $ 730,742
===�==
Year to year expenditure changes for the General and Debt Services Funds can be attributed to a
number of general factors and a few specific decisions. The general factors include normal salary
and benefit changes and increases related to policies that set aside funds for future replacements.
These changes affect all departments.
A large portion of the increase in General Government is a result of $236,000 in planned
expenditures related to upgrading computer systems which helped to meet Y2K issues but were
also related to other performance and functional additions. An increase in staffing for an
additional micro-computer technician added $37,000. Another portion of the increase is due to
adding $30,600 in funding to the Municipal Court Division for police officers to serve warrants on
overtime. Approximately $43,000 of the increase was for the bond election held in November
1998.
-10 -
i
·I I
The Other Financing Uses category reduced significantly ($1,721,087) due to use of one-time
funds available in fiscal year 1998. Those funds were assigned to capital projects and are not
available again.
The Fire Department added an ambulance and crew in fiscal year 1999 increasing the
department's expense by approximately $330,000. The department also added $35,000 in
operations and maintenance costs as a result of the opening of an additional station at
Easterwood Airport. The balance of the increase was due to normal increases in personnel and
operating costs.
More than half of the increase in the Police Department expenditures, approximately $335,000,
was due to the addition of six new police officers and the equipment and other related operating
costs to support the new positions. The balance is due to normal increases in salaries and
operating costs.
The net change in Reimbursed Administrative Costs was associated with services provided to
other operations of the City and relates to normal increases in costs. General and Administrative
costs are reviewed annually and costs are distributed to each of the operating funds based on that
review. The function listed as Other is related to the non-departmental expenditures of the City
and is used for funding of non-City activities and certain one-time projects not related to a
particular department.
EXPENDITURES BY FUNCTION
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1999
Public Safety
38.4%
Debt Service
16.3%
$ 30,602,519
-11 -
PARO
15.0%
Other
7.7%
Public Works
12.8%
General Government
9.8%
General Fund Balance. The unreserved and undesignated fund balance of the General Fund
increased by $352,576 in 1999, a 6. 7 percent increase from fiscal year 1998. The City Council
policy on reserve levels requires that the undesignated fund balance be at least equal to 15
percent of expenditures. The undesignated fund balance of $5,634,815 is approximately 22.7
percent of fiscal year 1999 expenditures and exceeds the minimum requirement.
Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid
waste services for the benefit of its citizens. The City purchases 100 percent of its electric power
requirement from Texas Utilities. The City is served through two 138 kVA transmission lines tied
to a ring bus at the City switching station, four substations, and 300 miles of distribution lines. The
electric utility ended the fiscal year with working capital of $26,409,995 an increase of
approximately 6.4 percent over fiscal 1998. Much of the increase was due in large part to a very
hot and dry summer and growth in the number of customers. The City's policy with regard to its
enterprise funds is to maintain at least 15 percent of annual expenses in working capital. At
September 30, 1999, Electric Fund working capital equalled approximately 75. 7 percent of total
expenses. During fiscal year 1998, the City began using current resources to provide most of the
capital requirements of the electric utility. This strategy will help to reduce debt service and allow
the utility more flexibility as it faces the challenges of deregulation within the electric utility industry.
Since 1981, the City has had the capability to produce and deliver 100 percent of its water needs
through its own water well and transmission system. The water production and transmission
system includes five wells with a combined capacity of 19.5 million gallons per day, and a delivery
system of 14 miles of 30-inch diameter pipeline with two pumping stations. Working capital in the
Water Fund at the end of fiscal year 1999 was $8,024,811, up 48.8 percent over fiscal year 1998.
Water Fund working capital was 174.3 percent of total operating and non-operating expense and
exceeds the minimum requirement for the fund under the council adopted policy. In fiscal year
1999, the City began using current resources to do some capital projects rather than issuing debt.
This strategy should help the City maintain its current rates without rate increases into the
foreseeable future.
The Carter Creek Treatment Plant has a rated treatment capacity of 9.5 million gallons per day
(mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988
and has a 500,000 gallons per day treatment capacity. The two plants have a combined
treatment capacity of 10.0 mgd as compared to average current daily demand of 6 mgd. The
Sewer Fund ended the fiscal year with a working capital balance of $2,723,281, which was 30.2
percent above fiscal year 1998. Wastewater Fund working capital was 54.2 percent of total
operating and non-operating expense and well above the minimum requirement for the fund.
Solid waste collection services are provided to the citizens through a combination of residential
curbside pick-up and commercial container services. For fiscal year 1999, the Solid Waste
Collection Fund ended the fiscal year with a working capital balance of $2,348,972, an increase of
10.8 percent over fiscal year 1998. Sanitation rates were reduced for fiscal year 1999 as a result
of the positive financial position of the Sanitation Fund over the past several years.
- 12 -
Summary financial information of the combined utility enterprise operations for the fiscal year
ended September 30, 1999, with comparison to the previous fiscal year, is as follows:
Fiscal Year Fiscal Year
Ended 9/30/99 Ended 9/30/98
Operating Revenues:
Charges for Services:
Electric $ 32,561,234 $ 33,257,006
Water 7,564,496 7,734,846
Sewer 6,712,037 6,463,479
Sanitation 3,580,359 3,733,508
Other 2,306,220 2,576,002
Operating Expenses:
Wholesale Purchased Power 18,304,751 16,751,281
Salaries and Benefits 4,789,577 4,449,219
Supplies, Maintenance and Services 6,529,741 6,486,755
Reimbursed Administrative 3,753,949 3,193,774
Depreciation 3,573,037 3,246,119
Other 125,887 218,750
Nonoperating Revenues (Expenses):
Investment Income 1,675,615 2,168,305
Interest Expense (2,123,798) (2,284,345)
Other, Net 1,288,242 630,697
Operating Transfers Out (5,400,175) (5,426,700)
Net Income $ 11,087,288 $ 14,506,900
In general enterprise fund revenues were down in fiscal year 1999 from the previous fiscal year.
Only Wastewater Fund revenues are up over fiscal year 1998 by $248,558 or 3.8 percent. There
was no change in the rate, and it is likely that most of the revenue increase was due to additional
customers. Electric revenues were down due to a reduction in the fuel cost adjustment in order
to return to customers an over-collection of fuel cost in a prior period. Water revenues were
down primarily due to a somewhat less severe drought than was experienced in fiscal year 1998.
Sanitation revenues were down due to an 8 percent rate reduction that was approved by the
Council early in the fiscal year.
On the expenditure side, purchased power costs were up by approximately $1.55 million after a
correction in fiscal year 1998 that adjusted for a resolution of transmission charges favorable to
the City of College Station and the clearing of a liability that had been accrued based on the
disputed charges. Operating transfers for the enterprise funds were down by $26,525 as a result
of annual changes that affect those transfers.
Communications Services Fund. The Communications Services Fund was established to provide
a means of charging the various departments for the support received to provide radio, telephone,
and pager services through the various means available. Charges are based on the number and
types of services a department requires. The fund ended the year with working capital of
$101,359, which is sufficient to meet short-term cash requirements. This decrease was
planned, since internal service funds do not typically require large working capital balances.
-13-
.. ··
. ·· "
. ; .. •
. . • .··
Employee Benefits Fund. The City of College Station has a partially self-insured employee
benefits plan providing medical and dental insurance to employees and their families. The City
annually purchases both specific and aggregate stop-loss insurance to protect the financial
integrity of the plan. The plan is funded through monthly premiums of $209 paid by operating
departments for each employee and up to $200 per month paid by employees electing dependent
coverage. During fiscal year 1999, the plan had a net loss of $1,607, as compared to net loss of
$477,082 in fiscal year 1998. Changes were made to the plan to attempt to reduce costs in the
future and maintain the fiscal integrity of the fund .
Equipment Replacement Fund. The Fleet Replacement Fund was established October 1, 1991 .
In fiscal year 1994, the name of the fund was changed to the Equipment Replacement Fund. The
revenues of the fund are derived from charges to the departments for the various pieces of
equipment used, the telephone system, and the 800 mHZ radio system. The fund is used to
purchase and replace types of equipment where charges have been identified for the various
departments. Net income of the fund was $1,27 8,535 for 1999 versus $1,088,005 for 1998.
Fleet Maintenance Fund. The Fleet Maintenance Fund was established October 1, 1996. The
fund is designed to account for the expenses related to maintenance of the various pieces of
mobile equipment owned by the city. The revenues of the fund are derived from charges to the
departments based on the costs for maintaining various types of equipment due to usage.
Expenses are derived primarily from personnel costs and the cost of purchasing supplies for
repairs or maintenance to the various pieces of equipment. The fund showed a net loss of
$14,608 for 1999 versus a net loss of $25,437 for 1998. The loss in fiscal year 1999 is smaller
than in fiscal year 1998 and is being addressed through both cost savings measures and better
identification of continuing costs .
Print Mail Fund. The Print Mail Fund was established October 1, 1998. The revenues of the fund
are derived from charges to the departments for the various printing services and a prorated
portion of mail handling and delivery services. The fund showed a net income of $68,027 in fiscal
year 1999 as compared to a net loss of $38,590 for its first year of existence.
Property and Casualty Fund. The Property and Casualty Fund is funded through
property/casualty insurance premiums for a partially self-insured program of the City.
Premiums are adjusted annually to meet the expenses of the fund and are based on an actuarial
review of the various City departments. The fund had a net increase in retained earnings of
$284,968 in 1999 as compared to a net decrease of $169,230 in 1998.
Unemployment Fund. The City's Unemployment Fund is a fully self-insured fund used to account
for expenses related to claims from persons who become unemployed. No contributions have
been made to this fund for the last three fiscal years. The fund showed a net loss of $4, 778 for
1999 versus a net loss of $19,836 in 1998. The retained earnings of this fund are intentionally
being allowed to reduce to a level that more nearly reflects the actuarial needs of the fund.
Utility Billing Fund. Utility Billing is responsible for meter reading, billing, and collections for more
than 25,000 electric accounts and also bills for water, sewer, sanitation, and drainage utility fees.
In the 1989 fiscal year budget, the Utility Billing Fund was authorized as an Internal Service Fund
and is financed with user charges from the various utilities operating funds. In fiscal year 1999,
the fund experienced a net increase in retained earnings of $259,266 following a decrease in
retained earnings of $167,573 in fiscal year 1998.
- 14 -
Workers' Compensation Fund. The City of College Station has a partially self-insured workers'
compensation fund that is used to account for the costs of employee claims for injuries/illnesses
resulting at or from the workplace. The revenues of the fund are derived from premium charges
to the various departments• based on actuarial analysis of risks. The fund had a net decrease of
$72,208 in retained earnings for 1999 as compared to a net increase of $181,016 in 1998.
Debt Administration. As of September 30, 1999, the City had a total of $39,505,000 in General
Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt relating to
Governmental Fund and special revenue fund types. That debt equals approximately $597 per
capita. It is serviced by revenues from the local property tax, hotel/motel tax and a tax increment
within one district in the City. Under current state statutes, the City's ability to increase the levy for
property taxation is subject to a maximum rate of $2.50 per $100 valuation versus the current total
ad valorem rate of $0.4293. The Utility Funds have an additional $35,965,000 in total debt
serviced through utility charges.
Cash Management. All investment activity of the City is handled in accordance with Resolution 2-
12-98-7-f adopted in March 1999, approving and authorizing the implementation of the City of
College Station Investment Policy. The investment policy is established as required by state law
and conforms with state investment statutes. It ensures the safety of all funds entrusted to the
City, ensures the availability of those funds for the payment of all necessary obligations of the
City, and provides for the investment of funds in securities that earn returns for the City. The
policy states that there are the three guiding principles for investment of funds by the City: safety,
liquidity and yield. Safety, that is the certainty that the City will get its investment back, is the
most important of those principles.
The City separates the investment activities from traditional banking services. Regular banking
services are handled under a three-year depository agreement effective October 1, 1997, with
First American Bank. The City pays fees based on the activity level for the various services
provided by its depository bank. The City currently invests funds in a range of investments
allowable under state law. The City establishes accounts with major brokerages for the purchase
and sale of U.S. Government and Agency obligations. All purchases and sales of securities are
on a delivery-versus-payment basis through a safekeeping account at the City's third-party bank.
As of September 30, 1999, the City's investment portfolio consisted of the following:
Bank Demand Accounts
State Investment Pool
U.S. Treasury Securities
U.S. Government Agencies and
Instrumentalities Securities
Total
-15 -
$
$
229,145
12,501,151
14,710,046
53,645,188
81,085,530
. '"° i
. I
• . .-:_· -::· :i
..... : _._;·.
.....
.
.J .. · j
··.· 1 .. •
.. ·,
·I
... 1
. I
. . .. '. ·.·. ·1'
� . ·. . .
· .....
• : ".i
.; ..
....
. .
·
·
·1 . '.
.· ·-.· . I
. . . •,
The City earned $4,742,761 on an average investment balance of approximately $85 million, a
rate of return of 5.61 percent, for the year ended September 30, 1999. Compared to prior years'
earnings of and a market benchmark, the City's investment yield was:
RATES OF RETURN
10%
8%
6%
4%
2%
0%
'95 '96 '97 '98 '99
lZI Series1 ITil Series2
Investment results on the portfolio are compared to US Treasury note with a maturity that most
closely matches the portfolios dollar-weighted average maturity. Every Thursday a T-Bill matures
and proceeds are reinvested alternately in three month and six month T-Bills. This rolling index
provides a benchmark for evaluating risk-free cash management portfolios with short-term liquidity
needs for payroll and accounts payable .
Risk Management. The City's insurance programs are administered by the Risk Management
Division of the Fiscal Services Department. The City's workers' compensation claims are handled
by Texas Municipal League Intergovernmental Risk Pool. Property and liability claims are paid
from a self-insurance reserve fund carried to provide for claims of $25,000 or less with third party
carriers providing for claims in excess of that amount. Safety programs are coordinated on an
ongoing basis by the Risk Manager.
OTHER INFORMATION
Independent Audit. State statutes require an annual audit by independent certified public
accountants. The accounting firm of Ingram, Wallis & Company, P. C. has been retained by the
City Council for this function. In addition to meeting the requirements set forth in state statutes,
the audit also was designed to meet the requirements of the Federal Single Audit Act, as
amended, of 1996 and related OMB Circular A-133. The independent auditors' report on the
general purpose financial statements and combining, individual fund and account group
statements and schedules is included in the financial section of this report. The auditors' reports
related specifically to the single audit are issued separately .
The Government Finance Officers Association of the United States and Canada ("GFOA")
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of College
-16 -
Station for its Comprehensive Annual Financial Report ("CAFR") for the fiscal year ended
September 30, 1998. The Certificate of Achievement is a prestigious national award recognizing
conformance with the highest standards for preparation of state and local government financial
reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized comprehensive annual financial report, whose contents
conform to program standards. Such CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of College Station has
received a Certificate of Achievement sixteen of the last seventeen years. We believe our current
report continues to conform to the Certificate of Achievement program requirements, and we are
submitting it to the GFOA.
Acknowledgments. The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the Fiscal Services
Department. We would like to express our appreciation to all members of the department who
assisted and contributed to its preparation. We would also like to thank the Mayor and City
Council for their interest and support in planning and conducting the financial operations of the
City in a responsible and progressive manner. Finally, we would like to thank our auditors,
Ingram, Wallis & Company, P. C., whose professional expertise and advice have resulted in
continuing improvements in the quality of the City's financial reporting.
Respectfully submitted,
�� Thomas E. Brymer
City Manager
ate i:'' Charles Cryan
Director of Fisc ervices
-17 -
Certific ate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of College Station,
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 1998
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
�fa!:J 3K.�� l_.... L President
ffh/.� Executive Director
- 18 -
......
co
FlRE POLICE ECONOMIC&
COMML'N!'JY
DEVELOPMENT
ADMINISTRATION I I I ADMINISTRATION I I I ECONOMIC
DEVELOPMENT
SUPPRESSION I 11 UNIFORM COMMUNITY
PATROL DEVELOPMENT
PREVENTION I 11 CRIMINAL
INVESTIGATIONS
EMS I 11
QUARTERMASTER I
JAJL
COMMUNICATIONS I I
PROFESSIONAL I
STANDARDS
----
INFORMATION
SERVICES
City of College Station
Organizational Chart
FlSCAL
SERVICES
ACCOUNTING
PURCHASING
RISK
MANAGEMENT
MUNICIPAL
COURT
MANAGEMENT &
BUDGET
CITIZENS OF
COLLEGE STATION
MAYOR AND
COUNCIL
ASSISTANT CITY
MANAGER
PUBLIC RELATJONS
AND MARKETING
PARKS &
RECREATION
I
CONVENT!O�
VISITORS BUREAU
u ARTS COUNCIL I
CITY
SECRETARY
APPOINTED
BOARDS
DEVELOPMENT
SERVICES
BUILDING
INSPECTION
PLANNING
ENGINEERING
DEVELOPMENT
PUBLIC
WORKS
�TRWS
RAINA GE
I 11 FLEET
LI FACILITIES
MAINTENANCE
I 11
I 11
I 11
I LI
PUB UC
UTILITIES
ELECTRIC
WATER
WASTEWATER
ENERGY
CONSERVATION
OFFICE OF
TECHNOLOGY &
JNFORMATJON
SERVICES
MANAGEMENT
INFORMATION
SERVICES
GEOGRAPHIC
INFORMATION
AND MAP SERVICES
COMMUNICATION
SERVICES
PRINT/MAIL
UTILITY
CUSTOMER
SERVICES
LIBRARY
HUMAN
RESOURCES
.· .. . ··: .
_ ......
Elected Officials:
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL CITY OFFICIALS
September 30, 1999
Mayor ........................................................................................................................................ Lynn R. Mcllhaney
Council Member, Place 1 ............................................................................................................... James Massey
Council Member, Place 2 ...................................................................................................................... Ron Sylvia
Council Member, Place 3 ............................................................................................................... Winnie Garner
Council Member, Place 4 ................................................................................................................... Larry Mariott
Council Member, Place 5 ............................................................................................................. Dennis Maloney
Council Member, Place 6 ..................................................................................................................... Ann Hazen
City Administration:
City Manager ........................................................................................................................... Thomas E. Brymer
Director of Public Utilities .............................................................................................................. John C. Woody
Director of the Office of Technology and Information Services ................................................. Linda S. Piwonka
Director of Fiscal Services .............................................................................................................. Charles Cryan
Director of Economic and Community Development Services ........................................................ Kim M. Foutz
Director of Development Services ......................................................................................... James M. Callaway
Fire Chief .................................................................................................................................. David K. Giordano
Director of Parks and Recreation ..................................................... : ...................................... Stephen C. Beachy
Director of Human Resources ................................................................................................. Karen N. Pavlinski
Police Chief ............................................................................................................................... Edgar R. Feldman
Director of Public Works ................................................................................................................. Mark L. Smith
City Attorney ....................................................................................................................... Marshall H. Cargill, Jr.
City Secretary .............................................................................................................................. Connie L. Hooks
Director of Integrated Data Services .............................................................................................. Olivia Burnside
Management and Budget Manager .......................................................................................... Jeffrey N. Kersten
Public Relations and Marketing Manager ................................................................................... Kelley Chapman
-20 -
FINANCIAL SECTION
-21 -
·. ;., ;
. '
-�-
James D. Ingram, llI
Thomas A. Wallis
· James D. Ingram, IV
Richard L. Webb
Agnes L. Bennett
Judith W. Childs
Darwin K. Rydl
Mary CJ. Buck
Kenneth W. Chumchal
Jennifer A. Stillman
Mayor Lynn Mcllhaney,
INGRAM, WALLIS & COMPANY
A PROFESSIONAL CORPORATION
Certified Public Accountants
2100 Villa Maria, Suite JOO
BRYAN, TEXAS 77802
INDEPENDENT AUDITORS' REPORT
Members of the City Council and City Manager of the
City of College Station, Texas
TELEPIJONE (409) 776-2600
TELECOPIEI\ (409) 774-7759
E:MAIL
iwc@ingram-wallis.com
We have audited the accompanying general purpose financial statements of the City of College
Station, Texas (the "City"), as of and for the year ended September 30, 1999, as listed in the table
of contents. These general purpose financial statements are the responsibility of the City's
management. Our responsibility is to express an opinion on these general purpose financial
statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the
audit to obtain reasonable assurance about whether the general purpose financial statements are free
of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the general purpose financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall general purpose financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all
material respects, the financial position of the City, as of September 30, 1999, and the results of its
operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the year
then ended in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated February
15, 2000 on our consideration of the City's internal control over financial reporting and on our tests
of its compliance with certain provisions of laws, regulations, contracts and grants.
-23-
·. •.
� ... ·." ··: .
. • .··
··.
Our audit was conducted for the purpose of fonning an opinion on the general purpose financial
statements of the City, taken as a whole. The combining and individual fund and account group
financial statements and schedules listed in the table of contents are presented for purposes of
additional analysis and are not a required part of the general purpose financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the general purpose
financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the
general purpose financial statements taken as a whole.
The statistical section, listed in the table of contents, was not audited by us and, accordingly, we
express no opinion thereon.
Bryan, Texas
February 15, 2000
-24-
- 25 -
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Governmental Fund Types
Debt Capital
General Special Revenue Service Projects
Assets and Other Debits
Assets:
Equity in Cash and Cash Equivalents (Note Ill-A) $ 1,289,817 $ 1,284,712 $ 544,801 $ 2,251,240
Equity in Investments (Note Ill-A) 6,930,812 6,841,741 2,927,479 12,107,803
Investments 0 0 0 0
Receivables:
Accrued Interest 95,505 92,958 39,852 163, 123
Grants 51,323 226,972 0 633
Letter of Credit 25,000 25,425 0 0
• Accounts 540,329 25,635 0 137,253
·'· Escrow 0 0 0 0
Special Assessments 23,092 0 0 0
Taxes (Notes 1-B and IV-A) 1, 116, 156 140,986 121,941 0
·\_.· Notes and Loans (Note 111-B) 0 66,507 0 0
Other 6,513 0 0 0
Less Allowance for Uncollectible Accounts (64,586) (792) 0 (3,660)
Due from Other Funds (Note 111-D) 0 0 0 0
lnterfund Receivable (Note 111-D) 0 0 0 0
Inventories 75,285 0 0 0
Prepaid Costs 700 0 0 0
Restricted Assets:
Equity in Cash and Cash Equivalents (Note 111-A) 48,417 0 0 0
Equity in Investments (Note Ill-A) 260, 171 0 0 0
Receivables:
Accrued Interest 133 0 0 0
Accounts 0 0 0 0
Special Assessments 0 0 0 0
Less Allowance for Uncollectible Accounts 0 0 0 0
Note Receivable from Joint Venture 0 0 0 0
Equity in Joint Venture (Note IV-D) 0 0 0 0
Advance to Other Funds (Note 111-D) 0 0 0 0
Deferred Charges, Net (Note 111-E) 0 0 0 0
Property and Equipment, Net (Note 111-C) 0 0 0 0
Other Debits:
Amount Available for Retirement of Bonded
Indebtedness 0 0 0 0
Amount to be Provided for:
Accrued Vacation Leave 0 0 0 0
Retirement of Bonded Indebtedness 0 0 0 0
Total Assets $ 10,398,667 $ 8,704,144 $ 3,634,073 $ 14,656,392
-26 -
$
$
Proprietary Fund Types
Fiduciary
Fund Types Account Groups
Totals
(Memorandum Only)
Enterprise
5,127,881
27,554,596
0
411,407
0
0
8,271,061
177,748
0
0
0
1,158,377
(1,381,423)
722, 161
245,959
1,378,164
0
1,329,228
7,142,592
74,558
18,974
5,797
(19,763)
135,452
4,117,722
0
606,927
104,827,486
0
0
0
161,904,904
Internal Service Trust
$ 795,858 $ 58,342 $
4,276,541 313,499
0 0
58,666 4,255
0 0
0 0
189,659 10,445
0 0
0 0
0 0
0 0
0 0
(5,241) 0
58,498 0
0 0
213,166 2,776
55,805 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
9,371,870 0
0 0
0 0
0 0
$ 15,014,822 $ 389,317 $
General
Fixed Assets
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
93,270,883
0
0
0
93,270,883
(Continued)
General
Long-Term Debt
$ 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3,478,862
964,458
36,026,139
$ 40,469,459
1999
$ 11,352,651
60,952,471
0
865,766
278,928
50,425
9,174,382
177,748
23,092
1,379,083
66,507
1, 164,890
(1,455,702)
780,659
245,959
1,669,391
56,505
1,377,645
7,402,763
74,691
18,974
5,797
(19,763)
135,452
4,117,722
0
606,927
207,470,239
3,478,862
964,458
36,026,139
$ 348,442,661
The notes to the general purpose financial statements are an integral part of this statement.
-27 -
1998
$ 6,975,750
56,904,737
1,674,527
790,520
160,132
50,425
7,403,019
177,748
23,595
1,238,226
188,705
1,131,475
(1,477,826)
317,207
350,256
1,408,790
52,859
1,224,892
9,992,074
230,386
14,329
5,797
(12,406)
260,684
2,781,444
130, 158
646,710
188,997,817
2,756,036
872,400
32,513,964
$ 317,784,430
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
(Continued)
Governmental Fund Types
Special Debt
General Revenue Service Capital Projects
Liabilities, Equity and Other Credits
Liabilities:
Accounts Payable $ 766,754 $ 75,565 $ 0 $ 718,701
Due to Other Funds (Note 111-D) 0 0 0 0
Accrued Interest Payable 0 0 0 0
Retainage Payable 20,211 12,652 0 172,168
lnterfund Payable (Note 111-D) 0 56,706 0 0
Refundable Deposits 3,738 18,069 0 0
Claims Payable 0 0 0 0
Accrued Liabilities 1,180,792 8,001 33,270 244
Deferred Compensation Payable (Note IV-H) 0 0 0 0
,. .. Customer Construction Advances 40,721 0 0 25,000
Other Deferred Revenues 570,436 250,143 121,941 0
.·. Advance from Other Funds (Note 111-D) 0 0 0 0
Liabilities Payable from Restricted Assets:
Accounts Payable 0 0 0 0
... Accrued Interest Payable 0
·•
0 0 0
Retainage Payable 0 0 0 0
Accrued Liabilities 6,484 0 0 0
Refundable Deposits 0 0 0 0
Revenue Bonds (Note 111-F) 0 0 0 0
Certificates of Obligation (Note 111-F) 0 0 0 0
Long-Term Debt (Note 111-F):
Revenue Bonds 0 0 0 0
Unamortized Amounts 0 0 0 0
General Obligation Bonds 0 0 0 0
Certificates of Obligation 0 0 0 0
Contractual Obligation 0 0 0 0
Accrued Vacation 0 0 0 0
Total Liabilities 2,589,136 421, 136 155,211 916, 113
Equity and Other Credits:
Contributed Capital (Note 111-H) 0 0 0 0
Investment in General Fixed Assets 0 0 0 0
Retained Earnings:
Reserved (Note 111-G) 0 0 0 0
Unreserved 0 0 0 0
Fund Balances:
Reserved (Note 111-G) 346,038 926,734 3,478,862 3,495,874
Unreserved:
Designated for Subsequent Years' Expenditures 1,828,678 6,060,982 0 10,244,405
Undesignated 5,634,815 1,295,292 0 0
Total Equity and Other Credits 7,809,531 8,283,008 3,478,862 13,740,279
Total Liabilities, Equity and Other Credits $ 10,398,667 $ 8,704,144 $ 3,634,073 $ 14,656,392
- 28 -
$
$
Fiduciary Totals
Proprietary Fund Types Fund Types Account Groups (Memorandum Only)
Enterprise
3,015,285
722, 161
5,704
21,610
189,253
0
0
638,969
0
91,802
1,172
0
674,444
333,232
200,807
13,174
1,633,516
3,595,000
0
32,370,000
(174,059)
0
0
0
190,371
43,522,441
24,399,326
0
6,522,812
87,460,325
0
0
0
118,382,463
161,904,904
General
Internal General Long-Term
Service Trust Fixed Assets Debt 1999
$ 193,611 $ 821 $ 0 $ 0 $ 4,770,737
58,498 0 0 0 780,659
0 0 0 0 5,704
0 0 0 0 226,641
0 0 0 0 245,959
0 0 0 0 21,807
678,426 0 0 0 678,426
87,940 0 0 0 1,949,216
0 0 0 0 0
0 0 0 0 157,523
0 0 0 0 943,692
0 0 0 0 0
0 0 0 0 674,444
0 0 0 0 333,232
0 0 0 0 200,807
0 0 0 0 19,658
0 0 0 0 1,633,516
0 0 0 0 3,595,000
0 0 0 0 0
0 0 0 0 32,370,000
0 0 0 0 (174,059)
0 0 0 32,750,000 32,750,000
0 0 0 6,350,000 6,350,000
0 0 0 405,000 405,000
87,541 0 0 964,459 1,242,371
1, 106,016 821 0 40,469,459 89,180,333
3,292,953 0 0 0 27,692,279
0 0 93,270,883 0 93,270,883
0 0 0 0 6,522,812
10,615,853 0 0 0 98,076, 178
0 388,496 0 0 8,636,004
0 0 0 0 18, 134,065
0 0 0 0 6,930,107
13,908,806 388,496 93,270,883 0 259,262,328
$ 15,014,822 $ 389,317 $ 93,270,883 $ 40,469,459 $ 348,442,661
The notes to the general purpose financial statements are an integral part of this statement.
-29-
1998
$ 6,028,871
317,207
1, 176
218,388
350,256
17,416
565,805
1,190,430
1,674,527
142,278
973,469
130, 158
675, 173
416,015
203, 153
52
1,833,584
3,565,000
26,200
35,965,000
(195,254
28,960,000
5,500,000
810,000
1, 122,688
90,491,592
25,132,970
82,948,543
9,711,545
82,132,997
5,971,434
15, 170,790
6,224,559
227,292,838
$ 317,784,430
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 1999
-. (With comparative totals for the fiscal year ended September 30, 1998)
Totals
{Memorandum Onl�}
Special Debt Capital
General Revenue Service Projects 1999 1998
Revenues:
Taxes $ 16,325,643 $ 2,006,479 $ 5,133,118 $ 0 $ 23,465,240 $ 22,007,506
.... Licenses and Permits 643,968 0 0 0 643,968 577,032
Intergovernmental 423,768 1,717,737 0 12,348 2,153,853 1,551,753
Charges for Services 1,463,432 25,176 0 0 1,488,608 1,408,005
Fines, Forfeits, and Penalties 1,208,499 0 0 0 1,208,499 1,233,920
Special Assessments 503 0 0 874,850 875,353 863,778
Investment Income 356,884 330,919 227,062 593,688 1,508,553 1,539,572
Rents and Royalties 55,592 111,131 0 0 166,723 143,380
Loan Repayments 0 26,990 95,208 0 122,198 117,409
Contributions 471 173,553 0 53,047 227,071 197,966
Other 254,706 85,963 0 0 340,669 193,574
Total Revenues 20,733,466 4,477,948 5,455,388 1,533,933 32,200,735 29,833,895 .
Expenditures:
Current:
General Government 1,735,592 0 0 0 1,735,592 1,623,784
Fiscal Services 1,783,602 0 0 0 1,783,602 1,533,228
Police 6,903,838 0 0 0 6,903,838 6,289,005
Fire 4,841,832 0 0 0 4,841,832 4,195,334
Economic and Community
· .. . Development 594,417 0 0 0 594,417 582,200 .
.:··. Development Services 1,432,792 12,380 0 0 1,445,172 1,410,221
Parks and Recreation 4,592,990 0 0 0 4,592,990 4,263,428
Public Works 3,923,009 0 0 0 3,923,009 3,821,635
Office ofTechnology and
Information Services 1,498,635 0 0 0 1,498,635 1,226,991
Library Services 571,742 0 0 0 571,742 546,437
Housing Rehabilitation 0 34,277 0 0 34,277 218,246 .
Optional Relocation 0 106,122 0 0 106, 122 248,740
Clearance and Demolition 0 10,952 0 0 10,952 2,902
Acquisitions 0 2,268 0 0 2,268 1,193.
Interim Assistance 0 4,846 0 0 4,846 1,448
Homebuyer's Assistance 0 37,377 0 0 37,377 8,000.
Commercial Rehabilitation 0 189,018 0 0 189,018 48,580
Community Housing Development
Organization 0 45,000 0 0 45,000 0
New Construction 0 400,216 0 0 400,216 0
Rental Rehabilitation 0 0 0 0 0 6,000
External Public Facilities 0 280,534 0 0 280,534 2,476
(Continued)
-30 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
(Continued)
Totals
{Memorandum Onl�}
Special Debt Capital
General Revenue Service Projects 1999
Claims $ 0 $ 0 $ 0 $ 270,000 $ 270,000
Reimbursed Administrative (4,034,541) 953,299 0 311,300 (2,769,942)
Contributions 334,932 1,193,683 0 0 1,528,615
Other 10,403 10,529 2,500 71,094 94,526
Capital Outlay 659,861 262,531 0 4,529,642 5,452,034
Debt Service:
Principal Retirement 0 0 2,845,000 0 2,845,000
Interest Payments 0 5,784 2,134,333 7,536 2,147,653
Issuance Costs 0 0 7,459 73,488 80,947
Fiscal Charges 0 0 7,839 0 7,839
Intergovernmental 0 0 0 70,000 70,000
Total Expenditures 24,849,104 3,548,816 4,997,131 5,333,060 38,728, 111
Excess (Deficiency) of Revenues
Over (Under) Expenditures (4, 115,638) 929,132 458,257 (3, 799, 127) (6,527,376)
Other Financing Sources (Uses):
Proceeds from Long-Term Debt
(Note 111-F) 0 0 0 7,080,000 7,080,000
Sale of General Fixed Assets 22,082 55,185 0 230,000 307,267
Operating Transfers In (Note 111-1) 5,400,175 8,000 264,569 1,051,665 6,724,409
Operating Transfers Out (Note 111-1) (756,284) (272,569) 0 (295,381) (1,324,234)
Total Other Financing Sources (Uses) 4,665,973 (209,384) 264,569 8,066,284 12,787,442
Excess of Revenues and Other
Financing Sources Over
Expenditures and Other Financing
Uses 550,335 719,748 722,826 4,267,157 6,260,066
Fund Balances, October 1 7,259,196 7,563,260 2,756,036 9,473, 122 27,051,614
Fund Balances, September 30 $ 7,809,531 $ 8,283,008 $ 3,478,862 $13,740,279 $ 33,311,680
The notes to the general purpose financial statements are an integral part of this statement.
-31 -
1998
$ 0
(2,458,000)
1,362,392
251,973
8,868,129
3, 113,915
1,502,146
130,126
9,356
117,000
38,926,885
(9,092,990)
11,700,000
165,405
13,310,480
(8,014,030)
17, 161,855
8,068,865
18,982,749
$ 27,051,614
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
For the Fiscal Year Ended September 30, 1999
".
General Fund Special Revenue Funds
Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable)
Revenues:
Taxes $ 15,975,400 $ 16,325,641 $ 350,241 $ 1,874,000 $ 2,006,479 $ 132,479
Licenses and Permits 526,750 643,968 117,218 0 0 0
Intergovernmental 281,794 424,682 142,888 4,004,781 1,717,737 (2,287,044)
·" Charges for Services 1,318,054 1,463,433 145,379 37,400 25,176 (12,224)
Fines, Forfeits, and Penalties 1,426,700 1,208,499 (218,201) 1,000 0 (1,000)
···.·. Special Assessments 5,000 503 (4,497) 0 0 0
.. Investment Income 462,600 455,879 (6,721) 344,400 427,143 82,743
Rents and Royalties 59,450 55,592 (3,858) 84,600 111,131 26,531
Loan Repayments 0 0 0 15,000 26,990 11,990
Contributions 550 471 (79) 0 173,553 173,553
Miscellaneous 90,300 118,587 28,287 19,668 128,832 109,164
Total Revenues 20, 146,598 20,697,255 550 657 6 380 849 4 617 041 (1,763,808)
Expenditures:
Current:
General Government 1,767,034 1,735,850 31,184 0 0 0
Fiscal Services 1,927,015 1,783,330 143,685 0 0 0
.. Police 7,075, 170 6,893,600 181,570 0 0 0
Fire 4,978,339 4,837,611 140,728 0 0 0
Development Services 1,552, 114 1,431,915 120,199 0 0 0
;, ..... · Public Works 4,294,521 3,935,986 358,535 0 0 0
Economic and Community
Development 1,512,271 813,063 699,208 0 0
Parks and Recreation 4,848,510 4,598,453 250,057 0 0 0
Office ofTechnology and Information
Services 1,692,447 1,497,877 194,570 0 0 0
Library Services 609,391 571,709 37,682 0 0 0
Nondepartmental:
Housing Assistance and Rehabilitation 0 0 0 242,513 34,277 208,236
Optional Relocation 0 0 0 332,688 106,122 226,566
Clearance and Demolition 0 0 0 53,000 10,952 42,048
Community Housing Development 0 0 0 320,250 45,000 275,250
Acquisitions 0 0 0 7,500 2,268 5,232
Interim Assistance 0 0 0 6,063 4,846 1,217
Homebuyer's Assistance 0 0 0 74,567 37,377 37,190
Commercial Rehabilitation 0 0 0 441,694 189,018 252,676
Rental Rehabilitation 0 0 0 94,000 0 94,000
External Public Facility 0 0 0 316,724 280,534 36,190
New Construction 0 0 0 711,209 400,216 310,993
Affordable Housing 0 0 0 406,000 0 406,000
Claims 0 0 0 0 0 0
Reimbursed Administrative (4,085,416) (4,089,735) 4,319 1,126,060 971,688 154,372
Contributions 182,500 132,500 50,000 1,249,515 1, 193,683 55,832
Other 0 2,150 (2,150) 34,525 7,785 26,740
Capital Outlay 1,701,489 659,865 1,041,624 5,047,076 235,897 4,811, 179
Contingency 62,110 0 62,110 32,000 0 32,000
Debt Service:
Principal Retirement 0 0 0 49,798 52,831 (3,033)
Interest Payments 0 0 0 8,817 5,784 3,033
Issuance Costs 0 0 0 0 0 0
Fiscal Charges 0 0 0 0 0 0
Total Expenditures 28,117,495 24,804,174 3,313,321 10,553,999 3,578,278 6,975,721
- 32 -
Debt Service Fund Capital Projects Fund
Variance
Favorable
Budget Actual (Unfavorable) Budget Actual
$ 5,132,300 $ 5,133,118 $ 818 $ 0 $ 0
0 0 0 0 0
0 0 0 340,000 12,348
0 0 0 0 0
0 0 0 0 0
0 0 0 846,000 825,575
184,305 268,313 84,008 441,812 752,"127
0 0 0 0 0
95,209 95,208 (1) 0 0
0 0 0 0 53,047
0 0 0 0 0
5411 814 5 496 639 84 825 1 627 812 1 643 697
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 270,000
0 0 0 3'11,300 311,300
0 0 0 0 0
0 2,500 (2,500) 751,348 60,218
0 0 0 12,161,159 4,516,588
0 0 0 0 0
3,245,000 2,845,000 400,000 0 0
2,134,599 2,134,333 266 0 0
0 7,459 (7,459) 0 73,488
50,000 7,839 42, 161 0 0
5,429,599 4,997,131 432,468 13,223,807 5,231,594
(Continued)
The notes to the general purpose financial statements are an integral part of this statement.
-33 -
Variance
Favorable
(Unfavorable)
$ 0
0
(327,652)
0
0
(20,425)
310,915
0
0
53,047
0
15 885
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(270,000)
0
0
691,130
7,644,571
0
0
0
(73,488)
0
7,992,213
•.
· ..
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
For the Fiscal Year Ended September 30, 1999
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Proceeds from Long-Term Debt
Sale of General Fixed Assets
Operating Transfers In
Operating Transfers Out
Total Other Financing Sources (Uses)
Excess (Deficiency) of Revenues and
Other Financing Sources Over (Under)
Expenditures and Other Financing Uses
Fund Balances, October 1
Fund Balances, September 30
Budget
$ (7,970,897)
0
25,000
6,033,975
(1,296,084)
4,762,891
(3,208,006)
5,410,256
$ 2,202,250
(Continued)
General Fund
Actual
$ (4, 106,919) $
0
51,082
6,033,975
(1,296,084)
4,788,973
682,054
7,259,196
$ 7,941,250 $
Variance
Favorable
(Unfavorable)
3,863,978
0
26,082
0
0
26,082
3,890,060
1,848,940
5,739,000
-34 -
$
$
·Special Revenue Funds
Budget Actual
(4,173,150) $ 1,038,763
0
200
414,000
(419,101)
(4,901)
(4, 178,051)
7,443,841
0
55,185
8,000
(272,569)
(209,384)
829,379
7,563,260
3,265,790 $ 8,392,639
$
$
Variance Favorable
(Unfavorable)
5,211,913
0
54,985
(406,000)
146,532
(204,483)
5,007,430
119,419
5, 126,849
Budget
$ (17,785)
0
0
411, 101
0
411,101
393,316
2,153,678
$ 2,546,994
Debt Service Fund Capital Projects Funds
$
$
Variance Variance Favorable Favorable
Actual (Unfavorable) Budget Actual (Unfavorable)
499,508 $ 517,293 $ (11,595,995) $ (3,587,897) $ 8,008,098
0 0 7,066,000 7,080,000 14,000
0 0 0 0 0
264,569 (146,532) 392,500 679,500 287,000
0 0 0 0 0
264,569 (146,532) 7,458,500 7,759,500 301,000
764,077 370,761 (4,137,495) 4,171,603 8,309,098
2,756,036 602,358 9,552,653 9,552,653 0
3,520, 113 $ 973,119 $ 5,415,158 $ 13,724,256 $ 8,309,098
The notes to the general purpose financial statements are an integral part of this statement.
-35 -
·'
'.
i
. '
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN RETAINED EARNINGS/FUND BALANCE
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Proprietary Fiduciary Totals
Fund Types Fund Types (Memorandum Only)
Internal Nonexpendable
Enterprise Service Trust 1999
Operating Revenues:
Charges for Services $ 50,574,450 $ 6,264,015 $ 0 $ 56,838,465 $
Sale of Cemetery Lots 0 0 58,304 58,304
Premiums 0 2,981,143 0 2,981, 143
Investment Income 0 0 14,284 14,284
Contributions 0 0 710 710
Other 2,306,220 82,292 0 2,388,512
Total Operating Revenues 52,880,670 9,327,450 73,298 62,281,418
Operating Expenses:
Purchased Power (Note IV-E) 18,304,751 0 0 18,304,751
Salaries and Benefits 4,840,624 1,853,494 0 6,694,118
Supplies 620,853 560,097 0 1,180,950
Maintenance 1,608,505 89,708 1,103 1,699,316
Purchased Professional Services 1,012,328 21,261 0 1,033,589
Purchased Property Services 2,014,279 81,929 0 2,096,208
Other Purchased Services 1,282,475 232,355 19 1,514,849
Claims 0 2,222,201 0 2,222,201
Administration Fees 0 160,241 0 160,241
Premiums 0 433,285 0 433,285
Reimbursed Administrative 3,829,049 989,438 0 4,818,487
Depreciation 3,573,060 1,303,958 0 4,877,018
Other 125,887 30, 116 0 156,003
Total Operating Expenses 37,211,811 7,978,083 1,122 45, 191,016
Operating Income 15,668,859 1,349,367 72,176 17,090,402
Nonoperating Revenues (Expenses):
Investment Income 1,683,514 212,072 0 1,895,586
Reimbursed Expenses 61,707 41,716 0 103,423
Grants 27,350 0 0 27,350
Earnings in Joint Venture 1,336,278 0 0 1,336,278
Interest Expense (2, 133,589) (10,223) 0 (2, 143,812)
Other, Net (136,433) 54,005 0 (82,428)
Total Nonoperating Revenues
(Expenses) 838,827 297 570 0 1,136,397
Income Before Operating Transfers 16,507,686 1,646,937 72,176 18,226,799
Operating Transfers:
Operating Transfers In (Note 111-1) 0 200,000 0 200,000
Operating Transfers Out (Note 111-1) (5,400, 175) (200,000) 0 (5,600, 175)
Total Operating Transfers (5,400, 175) 0 0 (5,400, 175)
Net Income 11, 107,511 1,646,937 72,176 12,826,624
Retained Earnings/Fund Balance,
October 1, (Note 111-G) 82,875,626 8,968,916 315,169 92, 159,711
Retained Earnings/Fund Balance,
September 30 $ 93,983,137 $ 10,615,853 $ 387,345 $ 104,986,335
The notes to the general purpose financial statements are an integral part of this statement.
-36 -
$
1998
56,386,786
55,804
2,819,456
15,213
5,850
2,586,260
61,869,369
16,751,281
6,157,625
1,123,836
1,728,778
1,310,226
2,038,985
1,404,740
2,699,004
158,004
434,853
3,946,219
4,327,059
261,147
42,341,757
19,527,612
2,439,764
50, 117
0
723,578
(2,299, 179)
(149,805)
764 475
20,292,087
130,250
(5,426,700)
(5,296,450)
14,995,637
77,164,074
92,159,711
Additions:
Contributions
Total Additions
Deductions:
Benefits
Total Deductions
Net Increase
CITY OF COLLEGE STATION, TEXAS
FIREMAN'S RELIEF AND RETIREMENT FUND
STATEMENT OF CHANGES IN PLAN NET ASSETS
For the Fiscal Year ended September 30, 1999
$
Net Assets Held in Trust for Pension Benefits, October 1
Net Assets Held in Trust for Pension Benefits, September 30 $
-37 -
3,350
3,350
2,199
2,199
1,151
0
1,151
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Proprietary Fund Fiduciary Fund Totals
Types Types (Memorandum Only)
Nonexpendable
Enterprise Internal Service Trust 1999 1998
Cash Flows from Operating Activities:
Cash Received from Customers $ 51,630,205 $ 9,150,672 $ 48,775 $ 60,829,652 $ 61,551,70:
Cash Payments to Suppliers for Goods
and Services (29,440,322) (4,862,074) (8,379) (34,310,775) (32, 008, 151
Cash Payments to Employees for Services (4,785,203) (1,843,501) 0 (6,628,704) (6,137,19
Customer Deposits Received 771,234 0 0 771,234 730,59'
Customer Deposits Returned (1,132,166) 0 0 (1, 132, 166) (715,15:
Cash Received from Contributions 0 0 710 710 5,851
Cash Received for Reimbursed Expenses 61,707 34,861 0 96,568 50,111
Cash Received from Sale of Scrap 5,896 0 0 5,896 13,92
Cash Received from Collection Fees 23,934 0 0 23,934 32,351
Cash Received from Leases 878 0 0 878 I
Cash Received from Grants 27,350 0 0 27,350 I
, . . , Cash Received from Miscellaneous Revenues 43,394 60 0 43,454 85,09:
Cash Received From Other Funds 0 0 0 0 49,89!
,', Interest Paid on lnterfund Loans 0 (10,297) 0 (10,297) (11,39:
Cash Paid to Other Funds 0 (130,408) 0 (130,408) (68
Cash Paid for Miscellaneous Expenses (42,536) (3,762) 0 (46,298) (70,9(){
. ' Net Cash Provided by Operating Activities 17, 164,371 2,335,551 41,106 19,541,028 23,576,05:
·!.
Cash Flows from Noncapital Financing Activities:
Principal Received on Note 125,232 0 0 125,232 115,78·
Interest Received on Note 18,399 0 0 18,399 27,84
Principal Received on Advance to Other Funds 234,455 0 0 234,455 329, 11:
Interest Received on Advance to Other Funds 24,486 0 0 24,486 46,57!
Operating Transfers In from Other Funds 0 200,000 0 200,000 130,251
Operating Transfers Out to Other Funds (5,400, 175) (258,498) 0 (5,658,673) (5,426,701
Principal Paid on Advance from Other Funds (112,376) 0 0 (112,376) (213,771
Interest Paid on Advance from Other Funds (11,578) 0 0 (11,578) (26,25:
Cash Received from Other Funds 128,302 0 0 128,302 139,68:
Cash Paid to Other Funds (722, 161) 0 0 (722,161) (128,30:
Cash Paid to Public Agencies (211,250) 0 0 (211,250) (172,751
Cash Received from Advance from Other Funds 73,452 0 0 73,452
Net Cash Provided (Used) by Noncapital Financing
Activities (5,853,214) (58,498) 0 (5,910,966) (5, 178,51·
Cash Flows from Capital and Related Financing
Activities:
Acquisition/Construction of Capital Assets (8, 173,597) (2,375,257) 0 (10,548,854) (8,768,49
Proceeds from Sale of Capital Assets 35,810 71,697 0 107,507 70,67·
Capital Contributed by Developers 155,530 0 0 155,530 166,97'.
Principal Paid on Revenue Bonds (3,565,000) 0 0 (3,565,000) (3,995,001
Principal Paid on General Obligation Bonds 0 0 0 0 (181,08
Principal Paid on Certificates of Obligation (26,200) 0 0 (26,200) (26,20
Principal Paid on Obligation under Capital Lease 0 0 0 0 (701,47
Interest Paid on Revenue Bonds (2, 170,664) 0 0 (2,170,664) (2,224,44
Interest Paid on General Obligation Bonds 0 0 0 0 (4,70
Interest Paid on Certificates of Obligation (3,144) 0 0 (3,144) (6,28
(Continued)
-38 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
(Continued)
Proprietary Fund Fiduciary Fund Totals
Types Types (Memorandum Only)
Nonexpendable
Enterprise Internal Service Trust 1999 1998
Interest Paid on Obligation Under Capital Lease $ 0 $ 0 $ 0 $ 0 $ (9,230)
Interest Paid to Other Funds (4,087) 0 0 (4,087) 0
Fees Paid to Fiscal Agent (7,316) 0 0 (7,316) (7,719)
Proceeds from Revenue Bonds 0 0 0 0 2,700,000
Interest Received on Revenue Bonds 0 0 0 0 20,096
Issuance Costs Paid on Revenue Bonds 0 0 0 0 (49,358)
Cash Received from Other Funds 722, 161 0 0 722, 161 128,302
Interest Paid to Other Funds (128,302) 0 0 (128,302) (3,218)
Net Cash Used for Capital and Related Financing
Activities (13,164,809) (2,303,560) 0 (15,468,369) (12,891,192)
Cash Flows from Investing Activities:
Purchase of Investments (23,833,883) (3,400,878) (264,236) (27,498,997) (33,087,203)
Proceeds from Sales and Maturities of Investments 25,375,881 3,418,076 228,665 29,022,622 25,932,783
Interest on Investments 2,265,420 271,377 18, 135 2,554,932 2,273,023
Net Cash Provided (Used) by lnvestinq Activities 3,807,418 288,575 (17,436) 4,078,557 (4,881,397)
Net Increase in Cash 1,953,766 262,068 23,670 2,239,504 624,949
Cash and Cash Equivalents, October 1 4,503,343 533,790 34,493 5,071,626 4,446,677
Cash and Cash Equivalents. September 30 $ 6,457,109 $ 795,858 $ 58,163 $ 7,311,130 $ 5,071,626
Reconciliation of Operating Income to Net Cash Provided
bv Ooeratina Activities:
Operating Income $ 15,668,859 $ 1,349,367 $ 72,176 $ 17,090,402 $ 19,527,612
Adjustments to Reconcile Operating Income to
Net Cash Provided bv Ooeratina Activities:
Depreciation 3,573,060 1,303,958 0 4,877,018 4,327,059
Provision for Uncollectible Accounts 150,179 5,985 0 156,164 250,264
Operating Grants 27,350 0 0 27,350 0
Investment Income Reported as Operating
Income 0 0 (14,284) (14,284) (15,213)
Miscellaneous Revenues 135,809 34,921 0 170,730 187,912
Miscellaneous Expenses (42,536) (14,059) 0 (56,595) (82,315)
Change in Assets and Liabilities:
Change in Accounts Receivable (1,217,805) (176,778) (9,529) (1,404, 112) (141,403)
Change in Other Receivables (32,660) 0 0 (32,660) (155,201)
Change in Inventory (268,865) 12,407 370 (256,088) 143,353
Change in Prepaid Costs 0 (9,946) 0 (9,946) 7,000
Change in Accounts Payable (741,343) (82,546) (7,627) (831,516) (851,834)
Change in Due to Other Funds 0 (130,408) 0 (130,408) 49,218
Change in Claims Payable 0 12,116 0 12,116 267,821
Change in Accrued Liabilities 251,794 24,371 0 276,165 19,895
Change in Deferred Revenues 0 0 0 0 (6,423)
Change in Refundable Deposits (360,932) 0 0 (360,932) 15,439
Change in Accrued Vacation 21,461 6,163 0 27,624 32,868
Total Adjustments 1 495 512 986,184 (31,070) 2,450,626 4 048 440
Net Cash Provided by Operating Activities $ 17,164,371 $ 2,335,551 $ 41,106 $ 19,541,028 $ 23,576,052
NoncashOperating, Financing, Capital and Investing Activities: During the fiscal year, the Enterprise Funds added capital contributed by
developers in the amount of $2,414,379. Adjustments at 9/30/99 to record investments at fair value were as follows: Enterprise Funds,
($490,910); Internal Service Funds, ($60,727); and Nonexpendable Trust Funds, ($4,404). In addition, billed customer refundable deposits in
the amount of $160,864 were reflected in the Enterprise Funds 9/30/99 Accounts Receivable and Refundable Deposits balances.
The notes to the general purpose financial statements are an integral part of this statement.
-39 -
- 40 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The general purpose financial statements of the City of College Station, Texas ("City"), have been prepared in
conformity with generally accepted accounting principles ("GAAP") as applied to governmental units. The
Governmental Accounting Standards Board ("GASS") is the accepted standard-setting body for establishing
governmental accounting and financial reporting principles. The more significant of the City's accounting
policies are described below.
A. REPORTING ENTITY
The financial reporting entity is defined as (1) the primary government and (2) those component units for
which the primary government is financially accountable. A primary government is financially accountable for
the organizations that make up its legal entity. It is also financially accountable for the legally separate
organizations if its officials appoint a voting majority of an organization's governing body and one or both of the
following conditions are met:
(a) the primary government is able to impose its will on the component unit or
(b} the primary government's relationship with the component unit poses a real or potential financia l
benefit or burden for the primary government.
Moreover, financial accountability is also deemed to exist even in the absence of simple "accountability" (i.e.,
the appointment of a voting majority of the organization's governing body) if the component unit is financially
dependent upon the primary government.
A primary government has the ability to impose its will on an organization if it can significantly influence the
programs, projects, or activities of, or level of services performed or provided by, the organization. A financial
benefit or burden relationship exists if the primary government is:
(a) entitled to the organization's resources;
(b) legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial
support to, the organization; or
(c) obligated in some manner for the debt of the organization.
If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt
without approval by the primary government, then it is deemed to be fiscally dependent on the primary
government and is included as a component unit. There are no entities that meet the criteria as a component
unit of the city.
Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste
Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created May
8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economies of scale savings for the
participants through joint ownership and use of regional waste management facilities. BVSWMA is governed
by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each
city. In addition, the Mayors of each city serve alternating two-year terms on the Board, which has complete
responsibility for the daily operating activities of BVSWMA. The BVSWMA annual budget is first approved by
the BVSWMA Board and is then submitted for approval by both cities as a part of their regular budget
process.
- 41 -
·. : ..... ·
', • .• I
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION
The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an
independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates
funds according to their intended purpose and is used to aid management in demonstrating compliance with
finance-related legal and contractual provisions. The minimum number of funds are maintained consistent
with legal and managerial requirements. Account groups are a reporting device to account for certain assets
and liabilities of the governmental funds not recorded directly in those funds.
The City has the following fund types and account groups:
Governmental funds are used to account for the City's general government activities. Governmental fund
types use the flow of current financial resources measurement focus and the modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to
accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction
can be determined and "available" means collectible within the current period or soon enough thereafter to
pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred,
except for unmatured interest on general long-term debt which is recognized when due, and certain
compensated absences and claims and judgements such as accrued vacation leave which are recognized
when the obligations are expected to be liquidated with expendable available financial resources.
Property taxes, franchise taxes, licenses, interest, charges for services and special assessments are
susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City are also
recognized as revenue. Other receipts and taxes become measurable and available when cash is received
by the City and are recognized as revenue at the time.
Entitlement and shared revenues are recorded at the time of receipt or earlier if the accrual criteria are met.
Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred
and all other grant requirements have been met. ·
Governmental funds include the following fund types:
The general fund is the City's primary operating fund. It accounts for all financial resources of general
government, except those required to be accounted for in another fund.
The special revenue funds account for revenue sources that are legally restricted to expenditure for specific
purposes (not including expendable trusts or major capital projects).
The debt service fund accounts for the servicing of general long-term debt not being financed by proprietary or
nonexpendable trust funds.
The capital projects funds account for the acquisition of fixed assets or construction of major capital projects ·
not being financed by proprietary or nonexpendable trust funds.
- 42 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued)
Proprietary funds are accounted for on the flow of economic resources measurement focus and use the
accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are
recorded at the time liabilities are incurred. The City applies all applicable GASB pronouncements in
accounting and reporting for its proprietary operations and all Financial Accounting Standards Board ("FASB")
Statements and interpretations issued after November 30, 1989, except for those that conflict or contradict
GASB pronouncements.
Proprietary funds include the following fund types:
Enterprise funds are used to account for those operations that are financed and operated in a manner similar
to private business or where the City has decided that the determination of revenues earned, costs incurred
and/or net income is necessary for management accountability.
Internal service funds account for operations that provide services to other departments or agencies of the
City on a cost-reimbursement basis.
Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others.
Nonexpendable trust funds are used to account for assets of which principal may not be spent and is
accounted for using the same measurement focus and basis of accounting used by the proprietary funds.
Account Groups. The general fixed assets account group is used to account for fixed assets not accounted
for in proprietary or trust funds. The general long-term debt account group is used to account for general
long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust funds.
C. ASSETS, LIABILITIES AND EQUITY
1. Cash and Cash Equivalents
Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to
known amounts of cash and (b) so near their maturity that they present insignificant risk of changes in
value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash
and cash equivalents (including restricted assets) include demand accounts, repurchase agreements,
and government securities and agency notes with original maturities of three months or less when
purchased.
All cash, except for petty cash accounts, is deposited with the City's depository bank (First American
Bank, Bryan, Texas) in interest bearing accounts or is invested.
-43 -
, ...
.. . •.
.. ··
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
1. Cash and Cash Equivalents (Continued)
The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash
equivalents and interest income from the cash pool is allocated to the participating funds on a monthly
basis. The amount of the allocation is determined by calculating a ratio of each fund's equity in the pool to
the total pool.
2. Investments
Investments are made in accordance with the City's Investment Policy which was adopted by the City
Council in March 1998. This policy is applicable to all City funds and permits investment in obligations of
the U. S. Government or its agencies, repurchase agreements made in compliance with State of Texas
Statutes, time certificates of deposit or savings accounts in state or national banks located within the
State of Texas, public funds investment pools, and money market mutual funds. This policy designates
the Director of Fiscal Services as the City's Investment Officer with whom responsibility and authority for
investment transactions reside.
The investments purchased under the provisions of the Investment Policy are managed to maintain
liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising interest
rates which depress the market value of securities. As a guideline, maturity of securities should not
exceed more than two years for cash management purposes, with the optimum weighted average
maturity of less than one year. Investments in securities of a longer maturity than two years are
considered prudent for funds maintained for capital construction and debt service funds, if necessary to
meet projected disbursement schedules.
As a general guideline, the City's cash management portfolio is designed with the objective of meeting,
over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the ·
average rate of federal funds, whichever is higher. These indices are considered benchmarks for riskless
investment transactions and therefore comprise a standard for the portfolio's rate of return. The
investment program seeks to augment rates of return above this level. In a diversified portfolio,
measured losses are inevitable and must be considered within the context of the overall portfolio. The
objective in investment of construction funds is at least to match inflation increases in construction costs.
Active portfolio management includes the practice of selling securities prior to maturity and using the
proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: to
lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interest rates
fall, and to take advantage of the differences in relative yield between different types of securities and ·
varying maturities. "Swap" analysis is the responsibility of the City Investment Officer and the decision to
execute the "swap" rests with him. To protect the portfolio from imprudent trading, no security may be
sold until such time as the current market value of the security plus interest earned from date of purchase
is at least equal to the purchase price of that security.
State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the United
States or its agencies, and fully collateralized repurchase agreements. The repurchase agreements must
be purchased pursuant to a master repurchase agreement which specifies that the transaction be held in
a safekeeping account subject to the control and custody of the City.
-44 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
2. Investments (Continued)
Investments in security repurchase agreements may be made only with the City's depository bank, with
state or national banks domiciled in the state of Texas, or with securities dealers reporting to the Federal
Reserve Bank of New York ("Primary I. Dealers"). All securities are purchased delivery-vs.-payment and
held in the City's name in a safekeeping account at Texas Commerce Bank of Houston.
Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of
deposit, and investments in public funds investment pools (TexPool). Investments are stated at fair value
in accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments
and for External Investment Pools.
The City also uses a pooling method to account for investments. Equity in investments and interest
income from the investment pool is allocated to the participating funds on a monthly basis and is
determined by calculating a ratio of each fund's equity in the investment pool to the total pool.
3. Inventory
Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of
governmental fund type and proprietary fund inventories are recorded as expenditures/expenses when
consumed rather than when purchased.
4. Prepaid Costs
Payments made to vendors for services that will benefit periods beyond September 30, 1999, are
recorded as prepaid costs.
5. Restricted Assets
In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their
repayment, are classified as restricted assets on the balance sheet because their use is limited by
applicable bond covenants. In addition, customer utility deposits are classified as restricted assets
because the deposit remains the property of the customer and is not available for operations. In the
General Fund, restricted assets are comprised of Municipal Court cash bonds, and police seizure funds,
all of which are not available for operations.
6. Investment in Joint Venture
The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting.
Required disclosures concerning the joint venture are presented in Note IV-D.
-45 -
,a."
·\ ..
·, •.
. '' ..
; .
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
7. Fixed Assets
General fixed assets have been acquired for general government purposes. Asset purchases are
recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets
Account Group at cost where historical records are available and at an estimated historical cost where no
historical records exist. Donated fixed assets are valued at their estimated fair market value.
Public domain fixed assets consisting of improvements other than buildings are also included in the
General Fixed Assets Account Group.
No depreciation has been provided on general fixed assets, nor has interest been capitalized.
Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the
historical cost of acquisition, construction or, with respect to contributions of construction from third parties
(principally developers}, at fair market value. In accordance with Financial Accounting Standards Board
Statement No. 71, interest is not capitalized during construction because interest is recovered currently in
the City's established rate.
Maintenance, repairs and minor renewals are charged to operating expense; major property
replacements are capitalized.
Depreciation is recorded in the above funds on a straight-line basis over the following estimated service
lives:
Utility Systems
Buildings and Improvements
Equipment
8. Compensated Absences
25 -40 years
5 -50 years
3 -10 years
Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of
service. Carryover of unused vacation time from one year to the next is allowed for a maximum of two
years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the
two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable
available financial resources is reported as an expenditure and a liability of the General Fund. Amounts of
accumulated vacation leave that are not expected to be liquidated with expendable available financial
resources are reported in the General Long-Term Debt Account Group.
Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate
up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City and,
accordingly, no liability has been recorded in the financial statements.
-46 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
9. Long-Term Obligations
Long-term debt is recognized as a liability of a governmental fund when due or when resources have
been accumulated in the Debt Service Fund for payment early in the following year. For other long-term
obligations, only that portion expected to be financed from expendable available financial resources is
reported as a fund liability of a governmental fund. The remaining portions of such obligations are
reported in the General Long-Term Debt Account Group.
Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in
those funds. All other unmatured long-term indebtedness of the City is accounted for in the General
Long-Term Debt Account Group.
10. Encumbrances
Encumbrance accounting, under which purchase orders, contracts and other commitments for the
expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is
employed as an extension of formal budgetary integration in the governmental fund types.
Encumbrances outstanding at year end are reported as reservations of fund balances since they do not
constitute expenditures or liabilities in the general purpose financial statements.
11. Fund Equity
Contributed capital is recorded in proprietary funds that have received capital grants or contributions from
developers, customers or other funds. Reserved balances represent those portions of fund equity not
appropriable for expenditure or legally segregated for a specific future use. Designated fund balances
represent tentative plans for future use of financial resources.
12. Bond Discounts/Issuance Costs
In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the
current period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized
over the term of the bonds using the straight-line method. Bond discounts are presented as a reduction
of the face amount of bonds payable, and issuance costs are recorded as deferred charges.
13. lnterfund Transactions
Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that
constitute reimbursements to a fund for expenditures/expenses initially made from that fund, which are
properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and
as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund transactions other than
quasi-external transactions and reimbursements are reported as operating transfers.
-47 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
14. Statements of Cash Flows
The City has elected to use the direct method in presenting the Statements of Cash Flows for each of the
Proprietary Fund types and Non-expendable Trust Fund.
15. Memorandum Only -Total Columns
Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to
indicate that they are presented only to facilitate financial analysis. Data in these columns does not
present financial position, results of operations, or cash flows in conformity with generally accepted
accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminations have
not been made in the aggregation of this data.
16. Comparative Data/Reclassifications
Comparative total data for the prior year have been presented in the accompanying financial statements
in order to provide an understanding of changes in the City's financial position and operations. However,
comparative data have not been presented in all statements because their inclusion would make certain .
statements unduly complex and difficult to understand. Also, certain amounts presented in the prior year
data have been reclassified in order to be consistent with the current year's presentation.
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
A BUDGETARY INFORMATION
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for
the fiscal year commencing the following October 1. The operating budget includes proposed ·
expenditures and the means of financing them.
2) All budget requests are compiled by the Office of Management and Budget and presented with
comparative and supporting data to the Mayor and City Council for review.
3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments.
4) Prior to September 27, the budget is legally enacted through passage of an ordinance.
5) The City Council must approve all transfers of budgeted amounts between departments within any
fund and any revision that alters the total expenditure of any fund. An amount is also budgeted each
year for contingencies which may arise. The Council has authorized the City Manager to make
budget transfers for contingencies if the amount does not exceed $15,000. All other transfers must
be approved by City Council. City Council may transfer amounts among individual budget line items
within major expenditure categories during the year, but no such transfer may increase the overall .
total budget. Budgeted amounts as originally adopted were not significantly changed by such
transfers during the year.
-48 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
11. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued}
A. BUDGETARY INFORMATION (Continued)
6) In accordance with the City Charter, the budget may be amended after the following conditions are
met: a) The City Manager certifies that there are available revenues in excess of those estimated in
the budget. b} The City Council holds a public hearing on the supplemental appropriation. c) The
City Council approves the supplemental appropriation. Management may not amend the budget
without seeking the approval of the City Council.
7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the
General Fund, budget appropriations are adopted at the department level. Expenditures in excess of
appropriations for each fund are prohibited by the City Charter. Appropriations which have not been
expended or lawfully encumbered lapse at the end of the budget year.
8) Formal budgetary integration is legally enacted and employed as a management control device
during the year for all funds.
B. BUDGET/GAAP RECONCILIATION
General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance for
uncollectible accounts receivable, the capitalization of salaries for capital improvements projects, accrued
vacation, or adjustments to fair value for investments.
Adjustments necessary to convert the General Fund revenues and other financing sources at September 30,
1999, on the budgetary basis to the GAAP basis are as follows:
Revenues and Other Financing Sources -Budget (Non-GAAP Basis)
Reconciling Items:
Eliminate Operating Transfers In to Economic Development and Thoroughfare
Rehab Funds
Adjust Investments to Fair Value
Allowance for Uncollectible
Proceeds from Sale of Assets
Reverse Revenue Accrual
Other
Total Reconciling Items
Total Revenues and Other Financing Sources -GAAP Basis
-49-
$ 26,782,312
(633,800)
(98,591)
136,119
(29,000)
(914)
(403)
(626,589)
$ 26, 155,723
CITY OF COLLEGE STATION, TEXAS
N OTES T O GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Adjustments necessary to convert the General Fund expenditures and other financing uses at
September 30, 1999, on the budgetary basis to the GAAP basis are as follows:
Expenditures and Other Financing Uses -Budget (Non-GAAP Basis)
Reconciling Items:
$ 26, 100,258
Accrue FY99 Expenditures
Adjust Inventory
Capitalized Salaries
Eliminate Operating Transfers Out to Economic Development and
Thoroughfare Rehab Funds
Adjust Accrued Vacation
Other
Total Reconciling Items
185,049
28,926
(82,251
(633,800
6,460
746
(494,870
Total Expenditures and Other Financing Uses -GAAP Basis $ 25,605,388
The budgets for the Special Revenue Funds and Capital Projects Funds are adopted on a basis
consistent with GAAP, except for the following significant items:
a) Principal payments are included in the budget as an expenditure item.
b) Budgetary amounts do not include provisions for adjustments in the allowance for
uncollectible accounts receivable.
c) Budgeted expenditure amounts do not include a provision for the capitalization of salaries for
capital improvement projects.
d) Budgeted revenue amounts do not include a provision for adjusting investments to fair value.
-50 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds revenues
and other financing sources at September 30, 1 999 on the budgetary basis to the GAAP basis are as
follows:
Special Revenue Capital Projects
Funds Funds
Revenues and Other Financing Sources -Budget
(Non GAAP Basis) $ 4,680,226 $ 9,403, 197
Reconciling Items:
Reclass Revenue to Liability (42,650) 0
Adjust Investments to Fair Value (96,225) (168,861)
Operating Transfers In 0 286,059
Northgate Revitalization Fund Revenues and Other Financing
Sources Not Included in Combined Budget-Actual 0 325,922
Accrue Utility Revenue 0 49,275
Other (218) 6
Total Reconciling Items (139,093) 492,401
Revenues and Other Financing Sources -GAAP Basis $ 4,541,133 $ 9,895,598
Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds expenditures
and other financing uses at September 30, 1999 on the budgetary basis to the GAAP basis are as
follows:
Special Revenue Capital Projects
Funds Funds
Expenditures and Other Financing Uses-Budget
(Non-GAAP Basis) $ 3,850,847 $ 5,231,594
Reconciling Items:
FY99 Bad Debt 2,405 2,020
Capitalized Salaries 8,244 74,571
Accrue FY99 Expenditure 12,270 8,484
Operating Transfers Out 0 65,381
Reclass Principal Payment tor Advance
from Other Funds (52,831) 0
Northgate Revitilization Fund Expenditures and Other
Financing Uses Not Included in Combined Budget-
Actual 0 246,391
Other 450 0
Total Reconciling Items (29,462) 369,847
Expenditures and Other Financing Uses -GAAP Basis $ 3,821,385 $ 5,628,441
-51-
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•.
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CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
II. STEWARDSHI P, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
The Budget for the Debt Service Fund is adopted on a basis consistent with GAAP except for budgeted
revenue amounts which do not include a provision for adjusting investments to fair value. For fiscal
year 1999, that amount was $41,251.
Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following
significant items:
a) Capital outlay is included in the budget as an expense item.
b) The budget treats principal payments for General Obligation Bonds and Certificates of
Obligation serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as
an expense item. Principal payments for Advances from Other Funds in the Solid Waste
Collection Fund are also treated as expense items in the budget.
c) Enterprise Funds budgetary amounts do not include provisions for adjustments in inventory or
the allowance for uncollectible accounts receivable.
d) Budgeted revenue amounts do not include a provision for revenue accruals.
e) Budgeted expense amounts do not include a provision for depreciation expense.
f) Budgeted salaries do not include a provision for accrued vacation.
g) Budgeted revenue amounts do not include a provision for adjusting investments to fair value .
The budgets for the Internal Service Funds are adopted on a basis consistent with GAAP, except for the
following significant items:
a) Capital outlay is included in the budget as an expense item.
b) Budgeted salaries do not include a provision for accrued vacation or claims payable.
c) Budgetary amounts do not include provisions for adjustments in inventory or the allowance for
uncollectible accounts receivable.
d) Budgeted expense amounts do not include a provision for depreciation expense.
e) Budgeted revenue amounts do not include a provision for adjusting investments to fair value.
In fiscal year 1999, budgets for the Northgate Revitalization, Cedar Creek Condominium, Cemetery
Perpetual Care, and Fireman's Relief and Retirement Funds were not adopted.
Budgetary comparisons presented in the report are on the aforementioned budgetary basis.
-52-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Budgetary amounts are as originally adopted, or as amended by the City Council. Individual
amendments were not material in relation to the original appropriations which were amended.
C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS
The amounts of any excesses of expenditures/expenses over appropriations during fiscal year 1999,
and the funds in which they occurred are as follows:
Fund
Business Park
Capital Equipment
Print/Mail Services
Property and Casualty
Amount
$ 123,006
47,035
4,209
69,517
Higher than expected expenditures for capital outlay resulted in the $47,035 excess in the Capital
Equipment Fund and in the $123,006 excess in the Business Park Fund.
In the Print/Mail Services Fund, higher than expected supplies and purchased services expenses
resulted in a $4,209 excess while higher than budgeted claims were responsible for the $69,517 excess
in the Property and Casualty Fund.
D. DEFICIT RETAINED EARNINGS
The Communications Services Fund ended the fiscal year with a $143, 112 unreserved retained
earnings deficit because of unbudgeted depreciation expense.
The Fleet Maintenance Fund recorded a $108,230 deficit unreserved retained earnings at the end of
fiscal year 1999. This deficit increased $14,608 from the prior year due to unbudgeted interest and
depreciation expenses.
- 53-
...
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS
A. DEPOSITS AND INVESTMENTS
At year-end, the carrying amount of the City's cash and time deposits was $12,730,296 and the bank
balance was $14,451,383. Cash and time deposits included investments in the state investment pool
amounting to $12,501,151. Balance sheet amounts for unrestricted and restricted cash and cash
equivalents at September 30, 1999, are as follows:
Unrestricted cash and cash equivalents
Restricted cash and cash equivalents
Total Cash and Cash Equivalents
$ 11,352,651
1.377.645
$ 12,730,296
The bank balance was entirely covered by federal depository insurance or by pledged collateral held by
the City's third-party custodian in the City's name. The state investment pool represents short term
investments in a pool managed by another government for which risk categorization is not appropriate
because the City's investment is not evidenced by securities that exist in physical or book entry form.
The City's investments at September 30, 1999, are categorized below to give an indication of the level
of risk assumed by the City at year end. The carrying amount is at fair value as required by GASB ·
Statement No. 31.
U.S. Treasury Securities $ 14,710,046
U.S. Government Agencies and Instrumentalities Securities 53,645,188
Total Direct Investments 68,355,234
Investment in Texas Local Government Investment Pool 12,501,151
Total Investments $ 80,856,385
While cash and cash equivalents are inclusive of investments with original maturities of three months or
less, the above schedules are inclusive of all investments.
The City invests the long-term portion of its portfolio in various U.S. Government and agency securities
that offer higher yields but are sensitive to changes in interest rates and other market conditions.
Timely payment of interest and principal are guaranteed directly or indirectly by the U. S. Government.
If it becomes necessary for the City to sell a portion or all of the long-term portfolio, the proceeds
realized by the City from such a sale would depend on the market conditions in existence at the time of .
such sale, as the fair value of the securities in the City's long-term portfolio will fluctuate due to interest
rate trends and other market factors.
-54-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
A DEPOSITS AND INVESTMENTS (Continued)
"Texpool" is a local government investment pool created and managed by the Texas Comptroller of
Public Accounts to invest funds on behalf of Texas political subdivisions. The pool operates on a $1.00
net asset value basis and allows same day or next day redemptions and deposits. Interest is allocated
daily based on portfolio earnings and participant account balances. The City's investment in Texpool is
stated at fair value which was 100% of the book value as of September 30, 1999.
Texpool is not managed by the City; therefore, the City does not possess securities that exist in physical
or book entry form. Consequently, these securities have not been classified.
All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S.
Government Securities and are held by its agent in the City's name (Category One credit risk).
The reporting of investments at fair value in accordance with GASB Statement No. 31 resulted in an
unrealized loss of $957,109 at September 30,1999. This unrealized loss was allocated to the
participating funds by calculating a ratio of each fund's equity in the investment pool to the total pool.
B. NOTES RECEIVABLE
Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which
provides loans to eligible applicants from Community Development Block Grant funds. The $66,507
balance in the Special Revenue Funds represents the outstanding principal for these loans at
September 30, 1999.
Debt Service Fund: During 1991, the City loaned BVSWMA $625,000 for the purchase of equipment
in exchange for an eight year 6% note to be repaid in semi-annual installments (See Note IV-D).
- 55-
·. '·
· ... : .. · .
. ; .. ··
.... :·
·. ·.'
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
C. FIXED ASSETS
A summary of changes in general fixed assets for the year ended September 30, 1999, is as follows:
Retirements
Beginning Additions and and Ending
Balance Transfers In Transfers Out Other Balance
Land $ 10,443,537 $ 221,236 $ 127,237 $ 0 $ 10,537,536
Buildings and Building
Improvements 17,934,051 460,636 148,289 0 18,246,398
Improvements 28, 160,264 6,954,562 0 61 35,114,887
Machinery, Tools and
Equipment 10,549,275 571,183 205,281 0 10,915,177
Parks System 10,586,426 1,405,317 0 0 11,991,743
Construction in Progress 5,274,990 4,815,348 3,625,196 0 6,465,142
Total $ 82,948,543 $ 14,428,282 $ 4,106,003 $ 61 $ 93,270,883
A summary of proprietary fund type property and equipment at September 30, 1999, is as follows:
D.
Enterprise Internal
Funds Service Funds Total
Electric System $ 41,403,809 $ 0 $ 41,403,809
Water System 40,763,688 0 40,763,688
Sewer System 43,124,478 0 43,124,478
Machinery & Equipment 3,980,110 10,319,622 14,299,732
Buildings & Improvements 1,721,714 746,575 2,468,289
Land 1,684,406 0 1,684,406
Construction in Progress 12,243,752 3,969,909 16,213,661
Total 144,921,957 15,036,106 159,958,063
Less Accumulated Depreciation (40,094,471) (5,664,236) (45,758,707)
Net $104,827,486 $ 9,371,870 $ 114, 199,356
INTERFUND ASSETS/LIABILITIES
1. Advances To/From Other Funds
On September 30, 1992, the Electric Fund loaned $1,321,672 to the Solid Waste Collection Fund
for the purchase of automated garbage trucks and containers. The loan is payable in semi-annual
installments beginning March 30, 1994, and ending October 1, 1999, and accrues interest at a rate
of 6.75%.
As a part of a community revitalization project, the City purchased land and buildings on
September 1, 1995. This purchase was made out of the Hotel Motel Fund and was funded by an
advance in the amount of $250,000 from the Electric Fund. The advance is payable in semi
annual installments beginning March 14, 1996, and ending September 14, 2000, and accrues
interest at a rate of 6%.
- 56-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
D. INTERFUND ASSETS/LIABILITIES (Continued)
On September 30, 1996, the Electric Fund advanced $269,500 to the Northgate Revitalization Fund
for purchases related to redevelopment projects in the Northgate area of the City. This advance
was payable in semi-annual installments beginning March 31, 1997, and ending September 30,
2000, and accrued interest at a rate of 6%. However, on September 30, 1999, the Northgate
Revitalization Fund was closed into the Northgate Parking Garage Fund. As a result, the Northgate
Parking Garage Fund assumed the remaining balance on this advance.
The current portion of the advances to other funds is recorded as an inter fund receivable in the
Electric Fund and an interfund payable in each fund receiving a loan while the noncurrent portion is
recorded as an "Advance To" in the Electric Fund and an "Advance From" in each of the receiving
funds.
2. Due To/Due From Other Funds
The composition of due to/due from balances as of September 30, 1999, is as follows:
Due To
Equipment Replacement
Electric
E. DEFERRED CHARGES
Due From
Fleet Maintenance
Northgate Parking
Garage
Amount
$ 58,498
722, 161
Deferred charges totaling $606,927 at September 30, 1999, consist of the following:
Prepaid Water Costs
On November 8, 1978, the City entered into an agreement with Texas A&M University whereby the City
would construct water system improvements for Texas A&M University. This water system was to
provide the City with an additional water source until its own system could be constructed beginning in
January 1979. The original agreement was for a period not to exceed five years. However, an
addendum to the contract extends the period indefinitely.
The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1,000 gallons
of City water usage. Termination of the agreements provides for absolute title to the system to be
conveyed to Texas A&M University by the City.
-57-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
E. DEFERRED CHARGES (Continued)
A summary of the unrecovered cost of the water system at September 30, 1999, is as follows:
Total Project Cost
Less Accumulated Water Usage Credits
Prepaid Water Costs, September 30, 1999
Bond Issuance Costs
$ 1,167,075
(1,037,780)
$ 129,295
A summary of the bond issuance costs along with the accumulated amortization for the Electric, Water,
and Sewer Funds as of September 30, 1999, is as follows:
F. LONG-TERM DEBT
General Obligation Bonds
The City issues general obligation bonds to provide funds for the acquisition and construction of major
capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of
the City, and such bonds have been issued for both general government and proprietary activities.
Bonds issued for proprietary activities are reported in the proprietary funds if they are expected to be
repaid from proprietary fund revenues.
·
On April 15, 1999, the City issued $6.230 million in General Obligation Bonds with an average interest
rate of 4.28 percent. The proceeds from the sale of the bonds will be used for street improvements,
thoroughfare and sidewalk improvements, traffic management, drainage improvements, City facilities,
park improvements, fire station improvements, and to pay the costs associated with the issuance of the
bonds.
- 58-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
F. LONG-TERM DEBT (Continued)
Revenue Bonds
The City from time to time also issues bonds for which the City pledges income derived from the
acquired or constructed assets to pay debt service. The City did not issue any new revenue bonds
during fiscal year 1999.
Certificates of Obligation
On occasion, the City issues certificates of obligation for which the City pledges not only the income
derived from the acquired or constructed assets but also the full faith and credit of the City.
On April 15, 1999, the City issued $850,000 in combination tax and revenue certificates of obligation
with an average interest rate of 3.87 percent. The proceeds from this debt issuance will be used for
street projects.
The following is a summary of long-term debt transactions for the year ended September 30, 1999:
Beginning Incurred/ Matured/ Ending
Balance Issued Retired Balance
Governmental Fund Tyges
General Obligation Bonds $ 28,960,000 $ 6,230,000 $ 2,440,000 $ 32,750,000
Contractual Obligation 810,000 0 405,000 405,000
Certificates of Obligation 5,500,000 850,000 0 6,350,000
Accrued Vacation 872,400 748,026 655,967 964,459
Subtotal 36,142,400 7,828,026 3,500,967 40,469,459
Progrieta!}'. Fund Tyges
Utility Revenue Bonds 39,530,000 0 3,565,000 35,965,000
Certificates of Obligation
Serviced by Utility Revenues 26,200 0 26,200 0
Accrued Vacation:
Electric Fund 72,208 85,347 82,676 74,879
Water Fund 36,227 37,791 31,042 42,976
Sewer Fund 42,056 37,323 28,253 51,126
Solid Waste Collection Fund 18,419 33,102 30,131 21,390
Communications Fund 16,672 10,293 15, 136 11,829
Fleet Maintenance Fund 19,356 17,566 18,049 18,873
Print/Mail Fund 2,739 4,527 3,629 3,637
Utility Billing Fund 42,611 41,618 31,027 53,202
Subtotal 39,806,488 267,567 3,831,143 36,242,912
Total Long-Term Debt $ 75,948,888 $ 8,095,593 $ 7,332,110 $ 76,712,371
-59-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
F. LONG-TERM DEBT (Continued)
.. Long-term debt outstanding as of September 30, 1999, consisted primarily of bonds maturing serially and is
summarized as follows:
Interest Series Principal
Rates(%) Matures Balance
General Obligation Bonds:
1991 Issue 6.00-8.00 2012 $ 1,650,000
19941ssue 5.50-7.50 2014 4,250,000
19951ssue 5.10-7.00 2013 4,250,000
1996 Issue and Refunding 4.70-7.50 2017 10, 170,000
19981ssue 4.50-6.50 2017 6,200,000
.. 19991ssue 3.40-5.40 2017 6,230,000
Subtotal 32,750,000
Certificates of Obligation:
· .. 19981ssue 4.55-7.30 2017 5,500,000
19991ssue 3.75-4.10 2002 850,000
Subtotal 6,350,000
Contractual Obligation:
19951ssue 5.30 2000 405,000
Utility Revenue Bonds:
19901ssue 6.50-6.88 2000 400,000
19931ssue 4.20-5.60 2013 4,390,000
... 19941ssue 5.40-6.40 2014 12,375,000
1995 Refunding Issue 7.10-7.20 2001 1,400,000
19951ssue 5.25-6.25 2016 5,100,000
1996 Issue and Refunding 4.15-5.60 2017 9,600,000
19981ssue 4.55-6.50 2017 2,700,000
Subtotal 35,965,000
Total $ 75,470,000
- 60-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
F. LONG-TERM DEBT (Continued)
Debt service requirements to maturity for all long term debt is summarized as follows:
General Utility
Obligation Bonds Revenue Bonds
Year Principal Interest Principal Interest
2000 $ 2,510,000 $1,774,749 $ 3,595,000 $1,907,384
2001 2,115,000 1,547,106 3,000,000 1,714,317
2002 2,140,000 1,413,164 2,170,000 1,563,416
2003 2,170,000 1,277,499 2, 175,000 1,445,308
2004 2,240,000 1,109,647 2,190,000 1,329,339
2005-2009 8,505,000 4,207,879 10,240,000 4,894,772
2010-2014 9,030,000 2,145,424 9,710,000 2,163,680
2015-2017 4,040,000 321,849 2,885,000 224,960
TOTAL $ 32,750,000 $13,797,317 $ 35,965,000 $1 5,243, 176
Certificates of Obligation Contractual Obligation
Year Principal Interest Principal Interest
2000 $ 545,000 $ 329,428 $ 405,000 $ 10,865
2001 450,000 292, 116 0 0
2002 465,000 267,593 0 0
2003 225,000 246,845 0 0
2004 235,000 230,055 0 0
2005-2009 1,375,000 953,798 0 0
2010-2014 1,765,000 568,803 0 0
2015-2017 1,290,000 102,598 0 0
TOTAL $ 6,350,000 $ 2,991,236 $ 405,000 $ 10,865
- 61-
·.•
...
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
G. RESERVATIONS OF FUND BALANCES AND RETAINED EARNINGS
Fund balances have been reserved at September 30, 1999, as follows:
General Fund:
Reserved for Encumbrances
Reserved for Inventory
Reserved for Prepaid Costs
Reserved for Police Seizure
Total General Fund Reserved
Special Revenue Funds:
Reserved for Encumbrances
Reserved for Subsequent Years' Expenditures
Total Special Revenue Funds Reserved
Debt Service Fund:
Reserved for Debt Service
Capital Projects Funds:
Reserved for Encumbrances
Cemetery Perpetual Care Fund:
Reserved for Perpetual Care
Firemans' Relief and Retirement Fund:
Reserved for Fireman's Relief and Retirement
Total Reserved Fund Balances
$
$
261,329
72,285
700
11,724
346,038
535,580
391,154
926,734
3,478,862
3,495,874
387,345
1, 151
8,636,004
Reserved retained earnings designations for the Enterprise Funds at September 30, 1999, are as
follows:
Reserved for Debt Service
Reserved for Capital Projects
Total Reserved Retained Earnings
- 62-
$
$
2,446,530
4,076,282
6,522,812
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
H. CONTRIBUTED CAPITAL
The changes during fiscal year 1999 in the City's contributed capital accounts for the Enterprise Funds
were as follows:
Sources Electric Water Sewer
-----
Contributed Capital, October 1 $ 3,498,960 $ 9,613,401 $ 8,672,755
Contributing Sources:
Developers 117,960 1,337,666 1,076,713
Impact Fees 0 0 26,970
Contributed Capital, September 30 $ 3,616,920 $ 10,951,067 $ 9,776,438
There were no changes in contributed capital in the Solid Waste Collection, Cedar Creek
Condominium, Northgate Parking Garage, or Internal Service Funds during fiscal year 1999.
I. OPERATING TRANSFERS
Individual fund operating and other transfers out and corresponding operating transfers in for fiscal year
1999 were as follows:
Operating Transfers Out Operating Transfers In Amount
General Northgate Revitalization $ 76,784
General General Government Projects 287,000
General Streets Projects 392,500
Capital Equipment General Government Projects 56,059
Electric General 3,804,500
Northgate Revitalization Streets Projects 230,000
Water General 738,400
Sewer General 672,600
Solid Waste Collection General 184,675
Hotel Motel Wolf Pen Creek Convention Center 8,000
Hotel Motel Debt Service 11, 101
Streets Projects Northgate Revitalization 9,322
Wolf Pen Creek Convention Center Debt Service 253,468
Workers' Compensation Employee Benefits 200,000
-63 -
..
', • .. '.
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION
A. PROPERTY TAXES
Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are
levied and payable on October 1. The Brazos County Tax Office bills and collects property taxes for the
City. City property tax revenues are recognized when levied to the extent that they are collected in the
current year. The balance is reported as deferred revenues. Taxes become delinquent February 1 of
the following year and are subject to interest and penalty charges.
The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for
general governmental services and for the payment of principal and interest on general long-term debt.
The combined current tax rate to finance general government services including debt service for the
year ended September 30, 1999, was $.4293 per $100 of assessed valuation.
The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal
of property for all taxing units in Brazos County. The Appraisal District is required to assess property at
100% of its appraised value. Real property must be reappraised at least every four years. The City
may, at its own expense, require annual reviews by the Appraisal District through various appeals and,
if necessary, legal action. Under this system if the rate, excluding tax rates for bonds and other
contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more
than 8%, qualified voters of the City may petition for an election to determine whether to limit the tax
rate to no more than 8% above the tax rate of the previous year.
B. COMMITMENTS AND CONTINGENCIES
At September 30, 1999, the City had oversized participation construction commitments totaling
$22,362. These construction commitments result from development agreements with subdividers in
which the City, under certain conditions, agrees to participate in the cost of constructing streets, water
distribution lines, sanitary sewer lines, bridges or culverts.
The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The
settlement of such contingencies under the budgetary process would require appropriation of revenues
yet to be realized and would not materially affect the financial position of the City at September 30,
1999.
C. RISK MANAGEMENT
A government entity, such as the City, is faced with the possibility of various losses which can result
from natural disasters; theft of, damage to, or destruction of assets; human errors and omissions; and
torts. In order to minimize its exposure to such losses, the City is engaged in the following risk .
management activities:
- 64 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
C. RISK MANAGEMENT (continued)
The City is self-insured for health benefits, and the plan is administered by Texas Municipal League
("TML"). This activity is accounted for in the Employee Benefits Fund which is funded monthly by
contributions from employees and from the operating funds of the City. These contributions are
determined based on anticipated claims for the subsequent year. The City has a stop-loss insurance
policy that limits its liability to $75,000 per individual per year with an aggregate, annual liability of
$1,700,000. The liability for outstanding losses includes $239,509 for claims incurred but not reported
as of September 30, 1999.
The City is self-insured for the first $25,000 on property losses such as stolen, damaged, destroyed,
vandalized, and lost assets and for liability losses filed by persons claiming personal or property
damages. This coverage is provided through a Property and Casualty Fund which is funded by
calculated contributions from the City's operating funds. The fund includes an annual aggregate loss
limit of $150,000. All claims are subject to review by the Risk Manager and the City Loss Review
Committee, as necessary.
The City's Unemployment Fund is used to account for self-insurance activity involving claims filed under
unemployment compensation laws. Monthly contributions based on a percentage of payroll are
determined each year during the budget process and are used to fund this activity.
The City is also self-insured for workers' compensation benefits, and the plan is administered by TML
Intergovernmental Risk Pool. In the City's contract with TML, TML agrees to provide certain workers'
compensation services for the City such as paying claims, establishing claim reserves, processing
filings with the Texas Worker's Compensation Commission, conducting disability investigations,
scheduling physical examinations, attending hearings, and printing claims reports. The City is required
to process and provide to TML initial paperwork on any covered employee eligible to receive worker's
compensation benefits. The City pays a fixed contribution for administrative costs and maintains a
deposit for any claims runoff in the event that the contract is canceled. The City also reimburses TML
for all claims paid on the City's behalf up to a maximum of $100,000 per claim. Additionally, the City
has a stop-loss insurance policy that limits its liability per employee to $500,000 per incident. The
amount for estimated outstanding losses for claims incurred but not reported is not material.
The amount of settlements in each of the above self-insurance funds has not exceeded insurance
coverage for each of the past three years.
Changes in the balances of claims liabilities for the self-insurance funds which are accounted for as
Internal Service Funds are as follows:
1999 1998
Unpaid Claims, October 1 $ 565,805 $ 297,984
Incurred Claims (including IBNR's) 2,176,364 2,699,004
Claims Paid (2,063,743) (2,431, 183)
Unpaid Claims, September 30 $ 678,426 $ 565,805
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CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
C. RISK MANAGEMENT (continued)
The City uses internal service funds to account for its risk-management activities. In addition, interfund
premiums are reported as quasi-external transactions.
D. JOINT VENTURE
In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary
purpose of BVSWMA is to achieve economy of scale savings for the participants through joint
ownership and use of regional waste management facilities. Each city holds a 50% interest and
ownership in BVSWMA.
BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager
and a staff person from each city; in addition, the Mayors of each city serve alternating two-year terms
on the Board. The Board has complete responsibility for the daily operating activities of BVSWMA.
After Board approval, the BVSWMA annual budget is presented for approval by both cities as a part of
their regular budget.
On May 8, 1990, the City transferred assets in the form of property permitted for landfill use and landfill
equipment to BVSWMA in exchange for a note payable of $976,000, with the remaining consideration
representing contributed capital of $85, 100. The City's Solid Waste Collection Fund realized a gain of ·
$626,795 on the transaction. BVSWMA recorded the transferred assets at their appraised values. The
note accrues interest at a rate of 8% and is payable in semi-annual installments commencing
November 1, 1990, and ending May 1, 2000.
The City's share of BVSWMA's net income for fiscal 1999 was $1,336,278.
The following page is a summary of information from the audited financial statements of BVSWMA as
of September 30, 1999 and 1998:
-66 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
D. JOINT VENTURE (Continued)
1999 1998
Assets:
Current Assets $ 7,614,262 $ 5,712,329
Property, Plant and Equipment
(Net of $2,262,623 Accumulated Depreciation at
1999 and $1,881,530 at 1998) 3,297,150 2,355,698
Other Assets 130,333 160,024
Total Assets $ 11,041,745 $ 8,228,051
Liabilities:
Current Liabilities $ 945,039 $ 877,201
Noncurrent Liabilities:
Accrued Vacation 36,359 30,003
Notes Payable -Noncurrent 0 176,114
Obligation Under Capital Lease 31,436 153,159
Accrued Post Closure Maintenance Costs 2,296,310 1,931,525
Total Liabilities 3,309,144 3,168,002
Fund Equity:
Contributed Equity 170,200 170,200
Retained Earnings 7,562,401 4,889,849
Total Fund Equity 7,732,603 5,060,049
Total Liabilities and Fund Equity $ 11,041,745 $ 8,228,051
Total Operating Revenues $ 5,141,568 $ 3,760,372
Total Operating Expenses 2,747,801 2,529,170
Operating Income 2,393,767 1,231,202
Net Nonoperating Revenues (Expenses) 278,785 215,952
Net Income $ 2,672,552 $ 1,447,154
Debt:
Current $ 176,114 $ 368,591
Long Term 0 176,114
Total $ 176,114 $ 544,705
A copy of BVSWMA's separate audited financial statements may be obtained from the City's Finance
Department.
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.. •
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CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
E. CONTRACT WITH TEXAS UTILITIES ELECTRIC CORPORATION
On September 14, 1995, the College Station City Council selected Texas Utilities Electric Corporation
("TU Electric") as the City's provider of wholesale electrical power. Under the contract with TU Electric,
which went into effect January 1, 1996, the City's rates are as follows:
Demand Charge
Energy Charge
Fuel Charge
Monthly Charge
$3.50 per KW
$0.0037 per KW
$0.018093 per KW
$405
The City's monthly purchased power costs averaged $1,525,396 during the current fiscal year.
F. RETIREMENT PLAN
The City has adopted GASB Statement No. 27, Accounting for Pensions by State and Local
Government Employees. This statement requires the following disclosures:
Plan Description
The City provides pension benefits for all of its full-time employees through a nontraditional, joint
contributory, defined contribution plan in the state-wide Texas Municipal Retirement System ("TMRS"), .
one of 717 administered by TMRS, an agent multiple-employer public employee retirement system.
Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the
City-financed monetary credits, with interest. At the date the plan began, the City granted monetary ·
credits for service rendered before the plan began of a theoretical amount equal to two times what .
would have been contributed by the employee, with interest, prior to establishment of the plan.
Monetary credits for service since the plan began are 200 percent of the employee's accumulated ·
contributions. In addition, the City can grant as often as annually another type of monetary credit
referred to as an updated service credit which is a theoretical amount which, when added to the ·
employee's accumulated contributions and the monetary credits for service since the plan began, would ·
be the total monetary credits and employee contributions accumulated with interest if the current
employee contribution rate and City matching percent had always been in existence and if the
employee's salary had always been the average of his salary in the last three years that are one year
before the effective date. At retirement, the benefit is calculated as if the sum of the employee's
accumulated contributions with interest and the employer-financed monetary credits with interest were ·
used to purchase an annuity.
-68 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
Members can retire at age 60 and above with 1 O or more years of service or with 20 years of service
regardless of age. A member is vested after 1 O years. The plan provisions are adopted by the
governing body of the City, within the options available in the state statutes governing TMRS and within
the actuarial constraints also in the statutes.
Contributions
The contribution rate for employees is 6%, and the City matching percent is currently 2 to 1, both as
adopted by the governing body of the City. Under the state law governing TMRS, the actuary annually
determines the City contribution rate. This rate consists of the normal cost contribution rate and the prior
service contribution rate, both of which are calculated to be a level percent of payroll from year to year.
The normal cost contribution rate finances the currently accruing monetary credits due to the City
matching percent, which are the obligation of the City as of an employee's retirement date, not at the
time the employee's contributions are made. The normal cost contribution rate is the actuarially
determined percent of payroll necessary to satisfy the obligation of the City to each employee at the
time his/her retirement becomes effective. The prior service contribution rate amortizes the unfunded
actuarial liability over the remainder of the plan's 25-year amortization period. When the City
periodically adopts updated service credits and increases in annuities in effect, the increased unfunded
actuarial liability is to be amortized over a new 25-year period. The unit credit actuarial cost method is
used for determining the City contribution rate. Both the employes and the City make contributions
monthly. Since the City needs to know its contribution rate in advance to budget for it, there is a
one-year delay between the actuarial valuation that is the basis for the rate and the calendar year when
the rate goes into effect (i.e., December 31, 1998 valuation is effective for rates beginning January
2000).
Actuarial Assumptions
The City of College Station is one of 717 municipalities having the benefit plan administered by TMRS.
Each of the 717 municipalities has an annual, individual actuarial valuation performed.
Actuarial assumptions as of the latest actuarial valuation are as follows:
Actuarial Cost Method:
Amortization Method:
Remaining Amortization Period:
Asset Valuation Method:
Actuarial Assumptions:
Investment Rate of Return:
Projected Salary Increases:
Includes Inflation at:
Cost-of-Living Adjustments:
The amortization period is closed.
-69 -
Unit Credit
Level Percent of Payroll
25 years
Market Related
8%
None
None
None
·. · ..
:.·.
.. ,·.
·'·
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·, ,,, .
·•
· ...
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
Additional Information on assumptions for the December 31, 1998 valuations are contained in the 1998
TMRS Comprehensive Annual Financial Report, a copy of which may be obtained by writing to P. 0.
Box 149,153, Austin, Texas, 78714-9153
Trend Information
Trend information gives an indication of the progress made in accumulating sufficient assets to pay
benefits when due. Applicable historical trend information concerning this plan is presented below and
. on the next page:
Fiscal Year Annual Required Contributions Net Pension
Ending Contribution (ARC) Made Obligation
1993 $ 883,751 $ 883,751 0
1994 980, 194 980,194 0
1995 1,028,586 1,028,586 0
1996 1,107,037 1,107,037 0
1997 1,299,737 1,299,737 0
1998 1,662,022 1,662,022 0
1999 1,965,749 1,965,749 0
Schedule of Funding Progress
Unfunded Net Assets Available
Accrued Actuarial as a Percent of
Actuarial Actuarial Actuarial Accrued Pension Benefit
Valuation Date Value of Assets Liability (AAL) Liability (UAAL) Obligation
12/31/89 $10,123,841 $12,471, 103 $2,347,262 81%
12/31/90 11,509,969 13,900, 118 2,390,149 83%
12/31/91 13,710,302 15,822,634 2, 112,332 87%
12/31/92 16,151,960 18,618,664 2,466,704 87%
12/31/93 19,345,662 22,717,522 3,371,860 85%
12/31/94 21,969,264 26,863,012 4,893,748 82%
12/31/95 26,004, 146 31,518,807 5,514,661 83%
12/31/96 30,332,645 36,941,994 6,609,349 82%
12/31/97 34,566,021 42,100,099 7,534,078 82%
12/31/98 38,759,223 45,574,205 6,814,982 85%
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CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
Actuarial
Valuation Date
12/31/89
12/31/90
12/31/91
12/31/92
12/31/93
12/31/94
12/31/95
12/31/96
12/31/97
12/31/98
Post Retirement Benefits
Covered
Payroll
11,949,309
12,971,271
13,792,527
14,658,546
16,049, 130
17,086,936
17,581,968
18,001,720
17,839,856
19,339,128
UAAL as a
Percentage of Annual
Covered Payroll
20%
18%
15%
17%
21%
29%
31%
37%
42%
35%
In addition to providing pension benefits, the City provides certain health care benefits for retired
employees as established by City Resolution No. 9-13-90-5.10, which was passed and approved by the
City Council on September 13, 1990. According to this resolution, employees who retire while working
for the City and their dependents are eligible to remain on the City's self-insured health plan (see Note
IV-C) as long as the employee makes monthly premium payments. During fiscal year 1999, five former
employees were covered under this arrangement. Prior to the passage of this resolution, employees
who reached retirement while working for the City were eligible to remain on the City's self-insured
health plan and have their monthly premiums paid for by the City. During fiscal year 1999, two retirees
were covered under this plan; however, claims filed by these retirees were not material.
Fireman's Relief and Retirement Fund
The Fireman's Relief and Retirement Fund, a closed, single-employer defined contribution plan, is used
to account for the accumulation of resources and the monthly payment of annuities and related
administrative costs for six retired firemen and two widows. The city voluntarily contributes amounts as
needed to maintain the solvency of the fund. The potential future liabilities related to these payments
appear to be minimal due to the fact that there are no additional firefighters who could become eligible
in the future for these $25 per month payments. Because of the immateriality of this fund, actuarial
valuation is not performed, and the usual required supplementary information is not provided.
- 71 -
· .. '
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
G. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains five enterprise funds. Segment information for the year ended September 30, 1999,
is as follows (amounts in thousands):
Operating Revenues $
Operating Expenses
(Excluding Depreciation)
Depreciation
Operating Income
Operating Transfers, Net
Net Income
Property and Equipment
Additions
Net Working Capital
Total Assets
Bonds and Other
Long-Term Liabilities
(Excluding Current Portion)
Total Equity
Electric
Fund
34,185
23,507
1,357
9,321
(3,805)
5,788
4,808
26,410
68,837
11,881
50,846
$
Water
Fund
7,980
3,486
1,056
3,438
(738)
2,638
2,038
8,025
41,648
5,709
34,571
H. DEFERRED COMPENSATION PLAN
$
Sewer
Fund
6,937
3,087
1, 115
2,735
(673)
1,236
3,148
2,723
43,268
14,775
26,033
Solid Waste
Collection
Fund
$ 3,623
3,424
46
154
(185)
1,425
35
2,349
6,903
21
6,636
Cedar Creek
Condominium
Fund
$ 0
0
0
0
0
8
0
281
423
0
281
$
Northgate
Parking
Garage
156
135
0
21
0
12
675
(808)
825
0
17
Total
$ 52,881
33,639
3,574
15,669
(5,401)
11, 107
10,704
38,980
161,904
32,386
118,384
The City offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan is available to all City employees and permits them to defer a
portion of their salary until future years. The deferred compensation is not available to employees until
termination, retirement, death or unforeseeable emergency. It is the opinion of the City's legal counsel
that the City has no liability for losses under the plan.
During 1999 the plan was modified by the plan's administrator to comply with law changes requiring the
plan's assets be placed in trust to prevent the City's general creditors from having a claim on the
participant's savings. This change took effect on January 1, 1999. Because the assets of the plan are ·
currently now held in trust and are sole property of the participants, all balances and financial
information relative to this plan have been removed from this report.
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CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
I. POWER COST RECOVERY
The City is allowed to recover purchased power costs as power cost adjustments. This power cost
recovery allows for the pass-through of power costs to the customers and has no impact on net income.
The amount of any under or over recovered purchased power costs at year-end was not material.
J. REVENUE BOND COVERAGE
All the net revenues of the Electric, Water, and Sewer Fund are pledged for the payment of debt service
of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined
by the revenue bond resolutions, include substantially all of the revenues and expenses of the above
named funds other than certain interest income and expense, and depreciation and amortization.
These bond resolutions further require that the net revenues, as defined, equal at least 1.40 times the
average annual debt service on all revenue bonds and other indebtedness payable from those
revenues and 1.25 times the maximum annual debt service on all revenue bonds and other
indebtedness payable from those revenues. The maximum annual debt service is defined as the
maximum principal and interest payments to be paid in any one year remaining in the life of the bonds,
and the average annual debt service is defined as the sum of all principal and interest payments due
over the remaining life of the bonds divided by the remaining life of the bonds. The City is in
compliance with these requirements.
K. PRIOR-YEAR DEFEASANCE OF DEBT
In prior years, the City defeased certain revenue refunding bonds totaling $50,330,000 and certain
general obligation bonds and certificates of obligation totaling $18,391, 126 by placing the proceeds of
the refunding bonds in an irrevocable trust to provide for all future debt service on the refunded bonds.
Accordingly, the trust account assets and the liability for the defeased bonds are not included in the
City's general purpose financial statements. At September 30, 1999, the outstanding principal balance
of these defeased revenue refunding bonds was $4,995,000. At September 30, 1999, the outstanding
principal balance of the defeased general obligation bonds and certificates of obligation was
$10,860,000.
- 73 -
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',•. ·, .. ·:
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
IV. OTHER INFORMATION (Continued)
L. BONDS AVAILABLE FOR SALE
Authorized general obligation bonds available for future issue are as follows:
Year
Authorized
Public Buildings 1984 $
Street Improvements 1984
Street Improvements 1995
Thoroughfare and Sidewalk Improvements 1995
Traffic Management 1995
Street Improvements 1998
Traffic Management 1998
Fire Station Improvements 1998
City Facilities 1998
Park Improvements 1998
Drainage Improvements 1998
TOTAL $
Un issued
Amount
700,000
500,000
2,000,000
290,000
380,000
8,224,000
2,880,000
2,377,000
1,560,000
3,839,000
3,140,000
25,890,000
Revenue bonds, authorized in 1984, remain unissued in the amount of $2,615,000 and are available for
future use.
M. YEAR 2000 INFORMATION
Like most municipalities, the City relies heavily on numerous electronic data processing systems and
other computerized equipment to deliver services such as electric, water, sewer, and solid waste
collection utilities; police and fire protection; recreation and cultural activities; and external and internal .
financial reporting. As a result, the City began actively working on the Year 2000 (Y2K) issue in early
1996. Vendors supplying hardware, software, network components, and other items containing
embedded intelligence were contacted to determine if their products were or would be made Y2K
compliant. After this information was received, the City began to actively update or replace those
products that were not Y2K compliant.
After this information was received, the City began to actively update and replace those products that
were not Y2K compliant. During fiscal years 1997 and 1998, the City received and tested software
updates for the financial, municipal court, and geographic information systems; upgraded all
components of the local area network; purchased and implemented a new customer information
services system which generates and collects utility bills; and purchased terminal emulation software
used in the public service areas. As a result, the City experienced no significant Y2K related problems
on January 1, 2000.
-74 -
GENERAL FUND
The General Fund is used to account for resources traditionally associated with government
which are not required legally or by sound financial management to be accounted for in
another fund.
-75 -
· ..
- 76 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Taxes:
Current Property $ 3,064,200 $ 3,064,200 $ 3,095,772 $ 31,572
Delinquent Property 21,700 21,700 22,957 1,257
Tax Penalty and Interest 16,100 16,100 20,630 4,530
General Sales 11,336,000 11,336,000 11,489,702 153,702
Selective Sales and Use:
Mixed Drinks 155,000 155,000 172,842 17,842
Bingo 0 0 2 2
Franchise 1,382,400 1,382,400 1,523,736 141,336
Total Taxes 15,975,400 15,975,400 16,325,641 350,241
Licenses and Permits:
Mixed Drinks 14,500 14,500 16,895 2,395
Game Machines 2,500 2,500 2,310 (190)
Professional/Occupational 51,200 51,200 40,315 (10,885)
Oil and Gas 2,000 2,000 0 (2,000)
Builders Permits 331,050 331,050 422,299 91,249
Electrical Permits 29,000 29,000 31,500 2,500
Plumbing Permits 35,000 35,000 51,159 16,159
Mechanical Permits 0 0 13,874 13,874
Other 61,500 61,500 65,616 4,116
Total Licenses and Permits 526,750 526,750 643,968 117,218
Intergovernmental 240,332 281,794 422,564 140,770
Charges for Services:
Parks Concessions 20,600 20,600 14,276 (6,324)
Pool Admissions 220,261 220,261 204, 121 (16,140)
Sports Instruction 101,700 101,700 95,154 (6,546)
Sports Programs 235,791 235,791 201,868 (33,923)
Special Events 0 0 178 178
Teen Center 2,000 2,000 4,070 2,070
Other Parks 16,672 16,672 10,747 (5,925)
Fingerprinting 4,000 4,000 4,396 396
Police Reports and Records
Checks 15,500 15,500 10,044 (5,456)
Arrest Fees 65,000 65,000 87,391 22,391
Warrant Service Fees 80,000 80,000 10,642 (69,358)
Police Escort Services 12,000 12,000 15,972 3,972
False Alarms 24,000 24,000 25,950 1,950
Other Police 5,000 5,000 87,772 82,772
EMS Transport and Standbys 303,290 303,290 320,732 17,442
Fire Inspections 7,682 7,682 7,440 (242)
Code Enforcement Fees 0 0 2,019 2,019
Other Fire 250 250 8,604 8,354
(Continued)
-77 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Fire Hazardous Materials
Response $ 8,108 $ 8,108 $ 2,883 $ (5,225)
Street Sweeps and Repairs 5,000 5,000 1,000 (4,000)
Municipal Court Fees 50,700 50,700 135,765 85,065
Building Inspection Fees 9,000 9,000 3,436 (5,564)
Planning Fees 27,000 27,000 54,052 27,052
Engineering Fees 17,000 17,000 71,941 54,941
Other Development Services Fees 0 0 5,000 5,000
Certificate Searches 12,000 12,000 10,978 (1,022)
Other 500 500 1,308 808
Total Charges for Services 1,243,054 1,243,054 1,397,739 154,685
Fines, Forfeits and Penalties:
Municipal Court Fines 1,425,500 1,425,500 1,206,824 (218,676)
.• .. ... Other Fines and Penalties 1,200 1,200 1,675 475
Total Fines, Forfeits and Penalties 1,426,700 1,426,700 1,208,499 {218,201}
Special Assessments 5,000 5,000 503 (4,497)
· .. :. Use of Money and Property:
Investment Income 411,000 411,000 367,046 (43,954)
Rents and Royalties 59,450 59,450 55,592 (3,858)
Total Use of Money and Property 470,450 .470,450 422,638 {47,812}
Miscellaneous:
Contributions 550 550 471 (79)
Reimbursed Expenditures 11,000 11,000 20,157 9,157
Collection Service Fees 52,000 52,000 63,548 11,548
Other 27,300 27,300 33,937 6,637
Total Miscellaneous 90,850 90,850 118,113 27,263
Total Revenues 19,978,536 20,019,998 20,539,665 519,667
Other Financing Sources:
Operating Transfers In 5,333,975 5,333,975 5,333,975 0
Sale of General Fixed Assets 25,000 25,000 51,082 26,082
Total Other Financing Sources 5,358,975 5,358,975 5,385,057 26,082
Total General Fund Revenues and
Other Financing Sources 25,337,511 25,378,973 25,924,722 545,749
(Continued)
-78 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Economic Development Fund:
Investment Income
Operating Transfers In
Total Economic Development Fund
Parks Xtra Education Fund:
Charges for Services
Investment Income
Other
Total Parks Xtra Education Fund
Thoroughfare Rehab Fund:
Investment Income
Operating Transfers In
Total Thoroughfare Rehab Fund
Police Seizure Fund:
Intergovernmental Revenue
Investment Income
Total Police Seizure Fund
Community Improvement Fund:
Investment Income
Total Community Improvement Fund
Total All General Fund Revenues
and Other Financing Sources
(Continued)
$
Original
Budget
20,000
250,000
270,000
75,000
1,600
0
76,600
30,000
450,000
480,000
0
0
0
0
0
$ 26,164,111
$
Revised
Budget
20,000
250,000
270,000
75,000
1,600
0
76,600
30,000
450,000
480,000
0
0
0
0
0
$ 26,205,573
-79 -
$
Actual
33,911
250,000
283,911
65,694
4,431
945
71,070
49,895
450,000
499,895
2,118
566
2,684
30
30
$ 26,782,312
$
$
Variance
Favorable
(Unfavorable)
13,911
0
13,911
(9,306)
2,831
945
(5,530)
19,895
0
19,895
2,118
566
2,684
30
30
576,739
, .
..
..
,,, .
..
·'·
. .
•! ..
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Original Revised
Budget Budget
General Government:
Mayor and Council:
Supplies $ 14,131 $ 14,131 $
Purchased Property Services 201 201
Other Purchased Services 56,320 56,320
Capital Outlay 0 0
Total Mayor and Council 70,652 70,652
City Secretary:
Salaries and Benefits 116,776 122,156
Supplies 5,822 5,822
Maintenance 2,275 2,275
Purchased Professional Services 29,830 29,830
Purchased Property Services 3,065 3,065
Other Purchased Services 19,890 19,890
Total City Secretary 177,658 183,038
City Manager:
Salaries and Benefits 376,481 460,925
Supplies 13,682 13,682
Maintenance 2,700 2,700
Purchased Professional Services 0 2,600
Purchased Property Services 3,084 3,084
Other Purchased Services 37,893 49,893
Total City Manager 433,840 532,884
Legal:
Salaries and Benefits 391,896 409,101
Supplies 29,181 32,449
Maintenance 3,280 3,280
Purchased Professional Services 7,108 7,108
Purchased Property Services 2,468 2,468
Other Purchased Services 30,051 30,051
Capital Outlay 0 887
Total Legal 463,984 485,344
(Continued)
-80 -
Variance
Favorable
Actual (Unfavorable)
14,612 $ (481)
445 (244)
42,731 13,589
1,326 (1,326)
59,114 11,538
127,272 (5, 116)
5,448 374
2,272 3
25,748 4,082
3,567 (502)
21,767 (1,877)
186,074 (3,036)
464,561 (3,636)
14,232 (550)
2,700 0
3,029 (429)
3,364 (280)
44,790 5,103
532,676 208
405,482 3,619
36,791 (4,342)
3,317 (37)
611 6,497
2,935 (467)
20,617 9,434
1,235 (348)
470,988 14,356
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Original Revised
Budget Budget
Public Relations:
Salaries and Benefits $ 105,028 $ 105,028 $
Supplies 3,663 3,663
Maintenance 1,388 1,388
Purchased Professional Services 4,400 4,400
Purchased Property Services 330 330
Other Purchased Services 63,245 65,295
Capital Outlay 0 0
Total Public Relations 178,054 180,104
Human Resources:
Salaries and Benefits 230,151 234,968
Supplies 30,237 30,237
Maintenance 3,560 3,560
Purchased Professional Services 0 0
Purchased Property Services 2,900 2,900
Other Purchased Services 44,234 44,234
Total Human Resources 311,082 315,899
Total General Government 1,635,270 1,767,921
(Continued)
- 81 -
Variance
Favorable
Actual (Unfavorable)
83,710 $ 21,318
2,422 1,241
1,227 161
33,581 (29,181)
686 (356)
51,344 13,951
1,119 (1,119)
174,089 6,015
244,963 (9,995)
25,293 4,944
3,159 401
1,045 (1,045)
3,201 (301)
38,928 5,306
316,589 (690)
1,739,530 28,391
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Fiscal Services:
Fiscal Administration:
Salaries and Benefits $ 144,316 $ 14"7,207 $ 144,056 $ 3,151
. . . ' . Supplies 6,548 6,548 6,963 (415)
Maintenance 1,080 1,080 1,355 (275)
Purchased Professional Services 96,212 96,212 90,582 5,630
Purchased Property Services 830 830 989 (159)
Other Purchased Services 12,455 12,455 16,478 (4,023)
Capital Outlay 0 18,162 19,777 (1,615)
-·.i
Total Finance Administration 261,441 282,494 280,200 2,294
Accounting:
Salaries and Benefits 368,954 378,586 385,173 (6,587)
Supplies 16,005 16,272 15,304 968
··: :· ,,:' Maintenance 3,970 3,970 4,187 (217)
Purchased Professional Services 82,010 82,010 84,384 (2,374)
Purchased Property Services 2,135 2,135 2,437 (302)
Other Purchased Services 71,236 71,236 67,818 3,418
Capital Outlay 0 0 1,400 (1,400)
Total Accounting 544,310 554,209 560,703 (6,494)
.:··. Purchasing:
Salaries and Benefits 179,945 182,836 175,213 7,623
Supplies 1,425 1,425 1,233 192
Maintenance 2,050 2,050 1,687 363
Purchased Professional Services 7,000 7,000 3,477 3,523
Purchased Property Services 1,910 1,910 1,688 222
Other Purchased Services 19,545 19,545 22,356 (2,811)
Capital Outlay 0 0 2,395 (2,395)
Total Purchasing 211,875 214,766 208,049 6,717
Budget and Evaluation:
Salaries and Benefits 244,487 245,452 139,833 105,619
Supplies 2,550 2,550 1,179 1,371
Maintenance 1,350 1,350 1,350 0
...
Purchased Professional Services 20,500 27,979 27,994 (15)
Purchased Property Services 1,100 1,100 783 317
Other Purchased Services 17,690 17,690 21,913 (4,223)
Total Budget and Evaluation 287,677 296,121 193,052 103,069
(Continued)
- 82 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Municipal Court:
Salaries and Benefits $
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Municipal Court
Risk Management:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Risk Management
Total Fiscal Services
Police:
Police Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Other Purchased Services
Other
Total Police Administration
Original
Budget
340,522
11,983
3,840
65,168
4,617
53,355
0
479,485
95,254
1,839
810
0
926
10,362
0
109,191
1,893,979
341,461
6,600
1,870
300
22,575
0
372,806
$
(Continued)
-83 -
Revised
Budget
347,505
11,983
3,840
65,168
4,617
53,355
1,118
487,586
97,182
1,839
810
0
926
10,362
0
111,119
1,946,295
365,454
6,600
1,870
300
22,575
0
396,799
$
Actual
353,255 $
11, 166
3,830
35,807
2,606
52,728
3,770
463,162
88,545
4,924
810
68
921
10,238
2,185
107,691
1,812,857
344,659
5,021
1,870
0
22,299
50
373,899
Variance
Favorable
(Unfavorable)
(5,750)
817
10
29,361
2,011
627
(2,652)
24,424
8,637
(3,085)
0
(68)
5
124
(2,185)
3,428
133,438
20,795
1,579
0
300
276
(50)
22,900
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variable
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Uniform Patrol:
Salaries and Benefits $ 2,770,872 $ 2,827,561 $ 2,806,731 $ 20,830
··' Supplies 51,972 51,972 45,191 6,781
Maintenance
··.·.
171,243 171,243 170,376 867
.. Purchased Professional Services 23,364 23,364 25,547 (2, 183)
Purchased Property Services 150 150 0 150
Other Purchased Services 370,457 385,082 391,061 (5,979)
Capital Outlay 76,280 76,280 36,821 39,459
Total Uniform Patrol 3,464,338 3,535,652 3,475,727 59,925
Criminal Investigation:
Salaries and Benefits 835,456 851,347 817,065 34,282
Supplies 12,307 12,307 10,370 1,937
Maintenance 26,560 26,560 26,614 (54)
Purchased Professional Services 18,566 18,566 18,728 (162)
Purchased Property Services 1,472 1,472 817 655
' ·-Other Purchased Services 64,777 64,777 64,016 761
Capital Outlay 0 0 3,038 (3,038)
Total Criminal Investigation 959,138 975,029 940,648 34,381
Personnel Services:
Salaries and Benefits 168,844 171,735 165,897 5,838
Supplies 23,813 23,813 17,774 6,039
Maintenance 10,162 10,162 9,980 182
Purchased Professional Services 20,284 20,284 16,169 4,115
Other Purchased Services 27,030 27,915 26,871 1,044
Total Personnel Services 250,133 253,909 236,691 17,218
Quartermaster:
Supplies 132,801 132,801 101,625 31,176
Maintenance 41,790 41,790 38,162 3,628
Purchased Professional Services 12,397 12,397 10,591 1,806
Purchased Property Services 78,365 78,365 70,782 7,583
Other Purchased Services 55,230 55,230 59,170 (3,940)
Total Quartermaster 320,583 320,583 280,330 40,253
(Continued)
- 84 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL {BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Communications/Jail:
Salaries and Benefits $ 826,886 $ 844,222 $ 801,291 $ 42,931
Supplies 10,200 15,075 14,566 509
Maintenance 47,965 47,965 42,568 5,397
Purchased Professional Services 5,000 5,000 5,241 (241)
Other Purchased Services 40,926 40,926 36,005 4,921
Capital Outlay 2,200 2,200 2,028 172
Total Communications/Jail 933,177 955,388 901,699 53,689
Educational Services:
Salaries and Benefits 347,707 354,450 365,947 (11,497)
Supplies 12,590 12,590 11,795 795
Maintenance 6,410 6,410 6,474 (64)
Purchased Professional Services 38,536 48,211 47,927 284
Purchased Property Services 423 423 0 423
Other Purchased Services 36,249 36,249 34,876 1,373
Total Educational Services 441,915 458,333 467,019 (8,686)
Technical Services:
Salaries and Benefits 215,564 242,677 244,368 (1,691)
Supplies 3,100 3,100 2,872 228
Maintenance 2,730 2,730 2,735 (5)
Purchased Property Services 0 0 438 (438)
Other Purchased Services 9,450 9,450 9,061 389
Capital Outlay 0 16,600 23,083 (6,483)
Total Technical Services 230,844 274,557 282,557 (8,000)
Total Police 6,972,934 7,170,250 6,958,570 211,680
Fire:
Fire Administration:
Salaries and Benefits 208,875 211,766 209,470 2,296
Supplies 10,800 11,392 5,196 6,196
Maintenance 9,630 9,630 6,881 2,749
Purchased Professional Services 9,150 9,150 8,828 322
Purchased Property Services 20,061 20,061 24,087 (4,026)
Other Purchased Services 28,596 28,596 30,721 (2, 125)
Capital Outlay 0 913 1,469 (556)
Total Fire Administration 287,112 291,508 286,652 4,856
(Continued)
- 85 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Fire Suppression:
Salaries and Benefits $ 3,390,622 $ 3,448,644 $ 3,387,834 $ 60,810
Supplies 142,235 142,235 145,111 (2,876)
..
Maintenance 163,120 163,120 128,959 34, 161
,· ··. ..
.. Purchased Professional Services 7,800 7,800 827 6,973
Purchased Property Services 46,500 46,500 43,244 3,256
Other Purchased Services 420, 117 434,742 439,925 (5, 183)
Capital Outlay 20,000 74,400 38,457 35,943
Total Fire Suppression 4,190,394 4,317,441 4,184,357 133,084
Fire Prevention:
Salaries and Benefits 352,721 359,464 329,945 29,519
Supplies 19,280 19,280 16,484 2,796
.... ·· Maintenance 16,422 16,422 16,226 196
.. · .. Purchased Professional Services 9,400 9,400 7,286 2,114
Purchased Property Services 1,320 1,320 1,295 25
Other Purchased Services 38,817 38,817 35,292 3,525
Capital Outlay 0 0 1,631 (1,631)
Total Fire Prevention 437,960 444,703 408,159 36,544
Total Fire 4,915,466 5,053,652 4,879,168 174,484
Development Services:
Development Services Administration:
Salaries and Benefits 212,300 216,154 216,260 (106)
Supplies 5,949 5,949 4,696 1,253
Maintenance 2,811 2,811 1,660 1, 151
Purchased Professional Services 2,777 2,777 318 2,459
Purchased Property Services 955 955 599 356
Other Purchased Services 9,967 9,967 6,929 3,038
Total Development Services
Administration 234,759 238,613 230,462 8,151
Engineering:
Salaries and Benefits 106,489 107,454 117,201 (9,747)
Supplies 4,750 4,750 4,102 648
Maintenance 920 920 620 300
Purchased Professional Services 1,500 1,500 12,681 (11,181)
Purchased Property Services 2,140 2,140 1,149 991
Other Purchased Services 9,490 9,490 8,747 743
Total Engineering 125,289 126,254 144,500 (18,246)
(Continued)
- 86 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Planning:
Salaries and Benefits $ 755,227 $ 770,156 $ 766,163 $ 3,993
Supplies 34,904 51,981 42,060 9,921
Maintenance 22,317 22,317 21,512 805
Purchased Professional Services 6,867 17,187 10,320 6,867
Purchased Property Services 6,354 6,354 5,820 534
Other Purchased Services 94,788 94,788 84,354 10,434
Capital Outlay 3,710 5,710 2,782 2,928
Total Planning 924,167 968,493 933,011 35,482
Energy Management Services:
Salaries and Benefits 37,244 38,209 38,974 (765)
Supplies 6,532 6,532 1,372 5,160
Maintenance 3,372 3,372 3,147 225
Purchased Professional Services 40,826 40,826 815 40,011
Purchased Property Services 1,145 1,145 1,010 135
Other Purchased Services 33,905 33,905 31,661 2,244
Energy Rebates 100,475 100,475 49,745 50,730
Total Energy Management Services 223,499 224,464 126,724 97,740
Total Development Services 1,507,714 1,557,824 1,434,697 123,127
Public Works:
Public Works Administration:
Salaries and Benefits 237,140 241,955 229,017 12,938
Supplies 4,390 4,390 2,559 1,831
Maintenance 3,810 3,810 3,360 450
Purchased Property Services 11, 130 11,130 12,430 (1,300)
Other Purchased Services 14,770 14,770 11,118 3,652
Total Public Works Administration 271,240 276,055 258,484 17,571
Facilities Maintenance:
Salaries and Benefits 214,836 219,651 212,269 7,382
Supplies 18,780 19,738 100,010 (80,272)
Maintenance 405,330 463,130 150,757 312,373
Purchased Professional Services 145,187 145,187 237,921 (92,734)
Purchased Property Services 54,580 54,580 50,349 4,231
Other Purchased Services 31,625 31,625 29,452 2,173
Capital Outlay 0 18,869 16,860 2,009
Total Facilities Maintenance 870,338 952,780 797,618 155,162
(Continued)
-87 -
: � .
. •.
'•
.·· '
·.·.· .
. ·; .
.,·,.··
..
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Original Revised
Budget Budget
Streets Maintenance:
Salaries and Benefits $ 570,841 $ 586,731 $
Supplies 30,379 30,379
Maintenance 892,438 892,438
Purchased Professional Services 17,150 17,150
Purchased Property Services 21,450 21,450
Other Purchased Services 185,900 185,900
Capital Outlay 0 0
Total Streets Maintenance 1,718,158 1,734,048
Drainage Maintenance:
Salaries and Benefits 122 ,064 124,953
Supplies 2,320 2,320
Maintenance 82,100 99,283
Purchased Professional Services 0 0
Purchased Property Services 4,290 4,290
Other Purchased Services 75,750 75,750
Total Drainage Maintenance 286,524 306,596
Traffic Signs/ Markings:
Salaries and Benefits 75,929 77,855
Supplies 98,287 98,287
Maintenance 14,806 14,806
Purchased Property Services 968 968
Other Purchased Services 6,409 6,409
Capital Outlay 0 0
Total Traffic Signs/ Markings 196,399 198,325
Traffic Signals:
Salaries and Benefits 193,969 197,821
Supplies 8,272 8,272
Maintenance 49,837 57,327
Purchased Professional Services 1,800 1,800
Purchased Property Services 70,493 70,493
Other Purchased Services 27,629 27,629
Capital Outlay 0 0
Total Traffic Signals 352,000 363,342
(Continued)
-88 -
Variance
Favorable
Actual (Unfavorable)
606,607 $ (19,876)
34,707 (4,328)
818,265 74,173
413 16,737
20,131 1,319
178,848 7,052
54,945 (54,945)
1,713,916 20,132
125,177 (224)
2,927 (607)
69,057 30,226
128 (128)
7,328 (3,038)
75,775 (25)
280,392 26,204
91,153 (13,298)
46,422 51,865
17,032 (2,226)
180 788
6,139 270
1,400 (1,400)
162,326 35,999
193,974 3,847
4,061 4,211
42,195 15,132
1,273 527
77,550 (7,057)
25,371 2,258
5,000 (5,000)
349,424 13,918
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Engineering:
Salaries and Benefits $ 399,689 $ 403,541 $ 356,387 $ 47,154
Supplies 9,963 9,963 6,882 3,081
Maintenance 13,720 13,720 8,456 5,264
Purchased Professional Services 24,500 24,500 47,836 (23,336)
Purchased Property Services 6,110 6,110 6,616 (506)
Other Purchased Services 24,410 24,410 25,854 {1,444)
Capital Outlay 0 0 1,665 (1,665)
Total Engineering 478,392 482,244 453,696 28,548
Total Public Works 4,173,051 4,313,390 4,015,856 297,534
Economic and Community Development:
Economic and Community Development
Administration:
Salaries and Benefits 121,950 122,913 90,943 31,970
Supplies 6,039 6,039 3,238 2,801
Maintenance 4,367 4,367 540 3,827
Purchased Professional Services 78,812 82,287 49,248 33,039
Purchased Property Services 1,444 1,444 1,964 (520)
Other Purchased Services 11,695 11,695 13,254 (1,559)
Capital Outlay 0 0 2,429 (2,429)
Total Economic and Community
Development Administration 224,307 228,745 161,616 67,129
Community Development:
Salaries and Benefits 309,908 314,723 303,057 11,666
Supplies 12,052 12,052 12,879 (827)
Maintenance 8,240 8,240 9,193 (953)
Purchased Professional Services 34,220 44,699 38,546 6,153 ., ...
Purchased Property Services 34,320 34,320 33,164 1,156
Other Purchased Services 25,328 25,328 34,327 (8,999)
Capital Outlay 3,000 3,000 184 2,816
Total Community Development 427,068 442,362 431,350 11,012
Total Economic and Community Development
651,375 671,107 592,966 78,141
(Continued)
- 89 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Parks and Recreation:
Parks Administration:
Salaries and Benefits 355,162 362,385 360,855 1,530
Supplies 13,573 13,573 11,353 2,220
Maintenance 13,638 13,638 12,248 1,390
Purchased Professional Services 0 0 8,800 (8,800)
Purchased Property Services 3,919 3,919 3,852 67
Other Purchased Services 80,275 80,275 79,555 720
Capital Outlay 20,209 20,209 17,762 2,447
Total Parks Administration 486,776 493,999 494,425 {426}
Recreation:
.. ·\ .
Salaries and Benefits 615,990 623,694 626,516 (2,822)
..
Supplies 163,104 163,104 151,788 11,316
·'·
Maintenance 19,190 19,190 18,100 1,090
Purchased Professional Services 130,021 130,021 113,508 16,513
Purchased Property Services 116,440 116,440 86,178 30,262
Other Purchased Services 195,464 195,464 187,265 8,199
Capital Outlay 27,303 27,303 22,274 5,029
Other 0 0 14,984 {14,984)
Total Recreation 1,267,512 1,275,216 1,220,613 54,603
Special Facilities:
Salaries and Benefits 675,498 682,239 684,760 (2,521)
Supplies 88,089 88,089 106,871 (18,782)
Maintenance 62,410 62,410 50,000 12,410
Purchased Professional Services 75,590 83,386 45,191 38,195
Purchased Property Services 105,160 105,160 93,745 11,415
Other Purchased Services 89,720 89,720 79,137 10,583
Capital Outlay 7,705 17,544 8,900 8,644
Total Special Facilities 1,104,172 1,128,548 1,068,604 59,944
Parks Maintenance:
Salaries and Benefits 802,437 819,771 777,176 42,595
Supplies 122,584 122,584 83,850 38,734
Maintenance 126,145 126,145 118,494 7,651
Purchased Professional Services 2,350 2,350 1,816 534
Purchased Property Services 154,180 154,180 134,488 19,692
Other Purchased Services 73,673 73,673 76,289 (2,616)
Capital Outlay 0 2,673 2,884 {211)
Total Parks Maintenance 1,281,369 1,301,376 1,194,997 106,379
(Continued)
- 90 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Original Revised
Budget Budget Actual
Forestry:
Salaries and Benefits 368,699 378,329 382,549
Supplies 22,617 22,617 15,576
Maintenance 61,265 61,265 44,397
Purchased Professional Services 111,904 111,904 97,793
Purchased Property Services 30,940 30,940 38,330
Other Purchased Services 42,045 42,045 41,145
Total Forestry 637,470 647,100 619,790
Total Parks and Recreation $ 4,777,299 $ 4,846,239 $ 4,598,429
Office of Technology and Information
Services:
Administration:
Salaries and Benefits 278,083 281,935 273,685
Supplies 5,000 5,000 9,294
Maintenance 4,420 4,420 4,841
Purchased Professional Services 15,000 15,000 15,837
Purchased Property Services 18,020 18,020 2,075
Other Purchased Services 13,480 13,480 16,905
Capital Outlay 36,361 36,361 0
Total Administration 370,364 374,216 322,637
Geographic Information Systems:
Salaries and Benefits 93,573 95,499 87,152
Supplies 2,621 2,621 6,511
Maintenance 1,431 1,431 806
Purchased Professional Services 7,700 7,700 10,907
Purchased Property Services 369 369 319
Other Purchased Services 8,034 8,034 11,998
Capital Outlay 22,500 22,500 15,695
Total Geographic Information Services 136,228 138,154 133,388
Management Information Services:
Salaries and Benefits 678,163 688,756 649,144
Supplies 195,726 199,781 58,654
Maintenance 272,580 272,580 259,965
Purchased Professional Services 25,000 25,000 34,168
Purchased Property Services 10,865 10,865 15,047
Other Purchased Services 41,956 41,956 40,569
Capital Outlay 205,163 235,728 323,557
Total Management Information Services 1,429,453 1,474,666 1,381, 104
Total Office of Technology and Information
Services 1,936,045 1,987,036 1,837,129
(Continued)
- 91 -
$
Variance
Favorable
(Unfavorable)
(4,220)
7,041
16,868
14, 111
(7,390)
900
27,310
247,810
8,250
(4,294)
(421)
(837)
15,945
(3,425)
36,361
51,579
8,347
(3,890)
625
(3,207)
50
(3,964)
6,805
4,766
39,612
141,127
12,615
(9,168)
(4,182)
1,387
(87,829)
93,562
149,907
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable}
Library Services:
Supplies 302 302 224 78
Maintenance 2,833 2,833 2,882 (49)
Purchased Professional Services 562,531 562,531 539,110 23,421
Purchased Property Services 39,310 39,310 24,634 14,676
Other Purchased Services 4,415 4,415 4,859 (444)
Capital Outlay 40,000 40,000 40,000 0
Total Library Services 649,391 649,391 611,709 37,682
Nondepartmental:
Operating Transfers Out $ 1,296,084 $ 1,296,084 $ 1,296,084 $ 0
Contributions 132,500 182,500 132,500 50,000
Other 0 0 2,150 (2,150)
Contingency 268,000 62,110 0 62,110
Total Nondepartmental 1,696,584 1,540,694 1,430,734 109,960
-, 1>'
Subtotal 30,809,108 31,503,799 29,911,645 1,592,154
Less Reimbursed Administrative (4,085,416) (4,085,416) (4,089,735) 4,319
General Fund Expenditures and Other
Financing Uses 26,723,692 27,418,383 25,821,910 1,596,473
Economic Development Fund:
..
Purchased Professional Services 0 0 9,509 (9,509)
Contributions 844,164 844,164 202,432 641,732
Property Taxes 0 0 10,769 (10,769)
Total Economic Development Fund 844,164 844,164 222,710 621,454
Parks Xtra Education Fund:
Supplies 5,500 5,500 2,682 2,818
Purchased Professional Services 40,000 40,000 33,459 6,541
Purchased Property Services 3,000 3,000 1,149 1,851
Other Purchased Services 21,500 21,500 14,554 6,946
Capital Outlay 5,000 5,000 3,794 1,206
Total Parks Xtra Education Fund 75,000 75,000 55,638 19,362
Thoroughfare Rehab Fund:
· ... Capital Outlay 1,076,032 1,076,032 0 i,076,032
Total Thoroughfare Rehab Fund: 1,076,032 1,076,032 0 1,076,032
Total General Fund Expenditures and Other
Financing Uses $ 28,718,888 $ 29,413,579 $ 26, 100,258 $ 3,313,321
- 92 -
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for specific revenues that are legally restricted to
expenditures for particular purposes.
Community Development -to account for funds granted to the City by the Federal Department
of Housing and Urban Development for use on various community improvement projects.
Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from
the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the
construction and maintenance of convention and civic facilities and to the promotion of
tourism and arts within the City.
Parks Escrow -to account for the receipt and expenditure of funds received by the City from
residential land developers, who dedicate land, or money in lieu of land, for use in the
development of neighborhood parks in residential areas.
Wolf Pen Creek Tax Increment Financing District -to account for the receipt and expenditure
of funds received by the City from the creation of a tax increment financing district for the Wolf
Pen Creek area.
Wolf Pen Convention Center -to account for the receipt and expenditure of funds received by
the City in the operation and maintenance of a convention center located in the Wolf Pen
Creek Tax Increment Financing District (WPC TIF). Revenues associated with this fund are
derived from the WPC TIF, hotel and motel occupancy tax generated by hotels located in the
WPC TIF district, and convention center rentals.
- 93 -
'
··'
.. _-.
., ..
.• .
CITY OF COLLEGE STATION, TEXAS
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Totals
Wolf Pen
Wolf Pen Creek Tax
Creek Increment
Community Hotel/Motel Parks Convention Financing
Develo�ment Tax Escrow Center District 1999 1998
Assets:
Equity in Cash and Cash
Equivalents $ 4,729 $ 223,051 $ 150,259 $ 843,842 $ 62,831 $1,284,712 $ 846,84
Equity in Investments 23,780 1, 190,501 755,462 4,534,374 337,624 6,841,741 6,908,17
Receivables:
Accrued Interest 0 16,206 10,430 61,726 4,596 92,958 90,64
Grants 226,972 0 0 0 0 226,972 119,20
Letter of Credit 0 0 25,425 0 0 25,425 25,42
Accounts 0 25,635 0 0 0 25,635 12,96
Delinquent Property Taxes 0 0 0 0 140,986 140,986 6,99
Loans 66,507 0 0 0 0 66,507 93,49
Less Allowance for
Uncollectible Accounts 0 (792) 0 0 0 (792) (1,43
Total Assets $ 321,988 $ 1,454,601 $ 941,576 $ 5,439,942 $ 546,037 $ 8,704,144 $ 8,102,30.
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 7,463 $ 50,028 $ 0 $ 12,270 $ 5,804 $ 75,565 $ 304,63·
Retainage Payable 11,280 0 1,372 0 0 12,652 6,59
lnterfund Payable 0 56,706 0 0 0 56,706 52,83
Refundable Deposits 0 18,069 0 0 0 18,069 14,52
Accrued Liabilities 1,529 6,472 0 0 0 8,001 3,27
Other Deferred Revenues 109,157 0 0 0 140,986 250,143 100,48.
Advance From Other Funds 0 0 0 0 0 0 56,70
Total Liabilities 129,429 131,275 1,372 12,270 146,790 421,136 539,04
Fund Balances:
Reserved:
Reserved for Encumbrances 192,559 9,077 500 325,351 8,093 535,580 404,38
Reserved for Subsequent
Years' Expenditures 0 0 0 0 391,154 391, 154
Unreserved:
Designated for Subsequent
Years' Expenditures 0 18,957 939,704 5,102,321 0 6,060,982 6,216,5!:
Undesignated 0 1,295,292 0 0 0 1,295,292 942,32
Total Fund Balances 192,559 1,323,326 940,204 5,427,672 399,247 8,283,008 7,563,2€
Total Liabilities and Fund
Balances � 321,988 $ 1,454,601 � 941,576 $ 5,439,942 $ 546,037 $8,704,144 $8,102,3(
- 94 -
CITY OF COLLEGE STATION, TEXAS
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Totals
Wolf Pen
Wolf Pen Creek Tax
Creek Increment
Community Hotel/Motel Parks Convention Financing
Develoement Tax Escrow Center District 1999 1998
Revenues:
Taxes $ 0 $ 1,750,194 $ 0 $ 0 $ 256,285 $2,006,479 $1,706,706
Intergovernmental 1,717,737 0 0 0 0 1,717,737 1,289,592
Charges for Services 0 25,176 0 0 0 25,176 39,122
Fines, Forfeits and Penalties 0 0 0 0 0 0 316
Investment Income 3,610 55,604 33,824 222,601 15,280 330,919 323,060
Rents and Royalties 0 111,131 0 0 0 111,131 99,455
Loan Repayments 26,990 0 0 0 0 26,990 27,666
Contributions 42,650 0 130,903 0 0 173,553 73,281
Other 69,302 16,661 0 0 0 85,963 25,344
Total Revenues 1,860,289 1,958,766 164,727 222,601 271,565 4,477,948 3,584,542
Expenditures:
Current:
Development Services 0 0 0 12,380 0 12,380 111,978
Housing Rehabilitation 34,277 0 0 0 0 34,277 218,246
Optional Relocation 106,122 0 0 0 0 106, 122 248,740
Clearance and Demolition 10,952 0 0 0 0 10,952 2,902
Acquisitions 2,268 0 0 0 0 2,268 1,193
Interim Assistance 4,846 0 0 0 0 4,846 1,448
Homebuyer's Assistance 37,377 0 0 0 0 37,377 8,000
Commercial Rehabilitation 189,018 0 0 0 0 189,018 48,580
Community Development
Housing Organizations 45,000 0 0 0 0 45,000 0
New Construction 400,216 0 0 0 0 400,216 0
Rental Rehabilitation 0 0 0 0 0 0 6,000
External Public Facilities 280,534 0 0 0 0 280,534 2,476
Reimbursed Administrative 337,164 567,535 13,600 35,000 0 953,299 917,930
Contributions 178,894 1,014,789 0 0 0 1,193,683 1,056,825
Other 815 8,053 449 0 1,212 10,529 31,811
Capital Outlay 141,593 (6,500) 20,285 53,856 53,297 262,531 392,348
Debt Service:
Interest Payments 0 5,784 0 0 0 5,784 8,817
Debt Issuance Costs 0 0 0 0 0 0 63,150
Total Expenditures ---11§9,076 1,589,661 34,334 101,236 54 509 3,548,816 3,120,444
Excess of Revenues Over
Expenditures 91 213 369,105 130,393 121,365 217,056 929,132 464,098
Other Financing Sources (Uses):
Proceeds from Long Term Debt 0 0 0 0 0 0 5,500,000
Sale of General Fixed Assets 55,185 0 0 0 0 55,185 33,030
Operating Transfers In 0 0 0 8,000 0 8,000 101,083
Operating Transfers Out 0 (19, 101) 0 (253,468) 0 (272,569) (100,000)
Total Other Financing Sources (Uses) 55,185 (19,101) 0 (245,468) 0 (209,384) 5,534,113
Excess (Deficiency) of Revenues and
Other Financial Sources Over
(Under) Expenditures and Other
Financing Uses 146,398 350,004 130,393 (124, 103) 217,056 719,748 5,998,211
Fund Balances, October 1 46,161 973,322 809,811 5,551,775 182,191 7,563,260 1,565,049
Fund Balances, September 30 $ 192,559 $ 1,323,326 $ 940,204 $ 5,427,672 $ 399,247 $8,283,008 $ 7,563,260
-95 -
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
··' Intergovernmental:
Community Development
··.·. Block Grant $ 2,473,292 $ 2,473,292 $ 1,155,350 $ (1,317,942) ..
HOME Grant 1,432,659 1,432,659 525,125 (907,534)
HOPE Grant 98,830 98,830 37,262 (61,568)
Investment Income 5,000 5,000 3,610 (1,390)
Loan Repayments 15,000 15,000 26,990 11,990
Contributions 0 0 42,650 42,650
Other 0 0 112,171 112,171
.. Total Revenues 4,024,781 4,024,781 1,903,158 (2, 121,623)
Expenditures:
....... Community Development Block Grant
Current:
Housing Assistance and
Rehabilitation 77,720 77,720 19,902 57,818
Optional Relocation 178,588 196,688 107,287 89,401
Clearance and Demolition 13,000 13,000 10,952 2,048
Acquisitions 7,500 7,500 2,268 5,232
Interim Assistance 6,063 6,063 4,846 1,217
Homebuyer's Assistance 49,567 49,567 0 49,567
Commercial Rehabilitation 441,694 441,694 189,018 252,676
Rental Rehab 94,000 94,000 0 94,000
External Public Facility 316,441 316,724 280,534 36,190
Reimbursed Administrative 334,415 334,415 245,722 88,693
Contributions 186,850 197,226 178,894 18,332
Capital Outlay 787,454 804,156 118,000 686,156
Total Community Development
Block Grant Expenditures 2,493,292 2,538,753 1,157,423 1,381,330
HOME Grant:
Current:
Housing Assistance and Rehab 78,500 92,270 13,786 78,484 ... Optional Relocation 136,000 136,000 (1, 165) 137,165
Clearance and Demolition 40,000 40,000 0 40,000
Community Housing Development
Organizations 320,250 320,250 45,000 275,250
Homebuyer's Assistance 25,000 25,000 37,377 (12,377)
New Construction 711,209 711,209 400,216 310,993
Reimbursed Administrative 121,700 121,700 99,682 22,018
Total HOME Grant Expenditures 1,432,659 1,446,429 594,896 851,533
Continued
-96 -
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
HOPE Grant:
Current:
Housing Assistance and Rehabilitation $ 72,000 $ 72,523 $ 589 $ 71,934
Reimbursed Administrative 26,830 26,830 10,149 16,681
Total HOPE Grant Expenditures 98,830 99,353 10,738 88,615
Other:
Affordable Housing 406,000 406,000 0 406,000
Total Other 406,000 406,000 0 406,000
Total Expenditures, All Grants 4,430,781 4,490,535 1,763,057 2,727,478
Excess (Deficiency) of Revenues Over (Under)
Expenditures (406,000) (465,754) 140,101 605,855
Other Financing Sources:
Operating Transfers In 406,000 406,000 0 (406,000)
Sale of General Fixed Assets 0 0 55,185 55,185
Total Other Financing Sources 406,000 406,000 55,185 (350,815)
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures 0 (59,754) 195,286 255,040
Fund Balances, October 1 6,451 6,451 46,161 39,710
Fund Balances (Deficit}, September 30 $ 6,451 $ (53,303) $ 241,447 $ 294,750
- 97 -
..
,. . ._
.
.
'.·":
'· .. :. '.
. ; '_.·
..
..
CITY OF COLLEGE STATION, TEXAS
HOTEUMOTEL TAX FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Original Revised
Budget Budget Actual
Revenues:
Taxes $ 1,610,000 $ 1,610,000 $ 1,750,194
Charges for Services 37,400 37,400 25,176
Fines, Forfeits and Penalties 1,000 1,000 0
Investment Income 41,600 41,600 72,380
Rents and Royalties 84,600 84,600 111,131
Other 19,668 19,668 16,661
Total Revenues 1,794,268 1,794,268 1,975,542
Expenditures:
Current:
Reimbursed Administrative 594,515 594,515 567,535
Contributions 1,052,289 1,052,289 1,014,789
Other 3,300 15,345 6,464
Capital Outlay 0 0 (6,500)
Debt Service:
Principal Retirement 49,798 49,798 52,831
Interest Payments 8,817 8,817 5,784
Contingency 40,000 32,000 0
Total Expenditures 1,748,719 1,752,764 1,640,903
Excess of Revenues Over Expenditures 45,549 41,504 334,639
Other Financing Sources (Uses):
Sale of General Fixed Assets 200 200 0
Operating Transfers Out (11,101) (19,101) (19,101)
Total Other Financing Sources (Uses) (10,901) (18,901) (19,101)
Excess of Revenues and Other Financing
Sources Over Expenditures and Other
Financing Uses 34,648 22,603 315,538
Fund Balances, October 1 883,154 883,154 973,322
Fund Balances, September 30 $ 917,802 $ 905,757 $ 1,288,860
- 98 -
Variance
Favorable
(Unfavorable)
$ 140,194
(12,224)
(1,000)
30,780
26,531
(3,007)
181,274
26,980
37,500
8,881
6,500
(3,033)
3,033
32,000
111,861
293,135
(200)
0
(200)
292,935
90,168
$ 383,103
CITY OF COLLEGE STATION, TEXAS
PARKS ESCROW FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 40,000 $ 40,000 $ 44,620 $ 4,620
Contributions 0 0 130,903 130,903
Total Revenues 40,000 40,000 175,523 135,523
Expenditures:
Current:
Reimbursed Administrative 13,600 13,600 13,600 0
Capital Outlay 668,619 668,619 17,244 651,375
Total Expenditures 682,219 682,219 30,844 651,375
Excess (Deficiency) of Revenues Over
(Under) Expenditures (642,219) (642,219) 144,679 786,898
Fund Balances, October 1 809,811 809,811 809,811 0
Fund Balances, September 30 $ 167,592 $ 167,592 $ 954,490 $ 786,898
-99 -
CITY OF COLLEGE STATION, TEXAS
WOLF PEN CREEK CONVENT ION CENTER FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
.• Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 250,000 $ 250,000 $ 286,496 $ 36,496
Total Revenues 250,000 250,000 286,496 36,496
Expenditures:
Current:
Reimbursed Administrative 35,000 35,000 35,000 0
Other 0 18,500 110 18,390
Capital Outlay 2,795,000 3,109,851 53,856 3,055,995
.·. Total Expenditures 2,830,000 3,163,351 88,966 3,074,385
·'·
Excess (Deficiency) of Revenues Over
(Under) Expenditures {2,580,000} {2,913,351} 197,530 3,110,881
·! .. " Other Financing Sources (Uses):
Operating Transfers In 0 8,000 8,000 0
Operating Transfers Out (400,000) (400,000) (253,468) 146,532
Total Other Financing Sources (Uses) (400,000) (392,000) (245,468) 146,532
...
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures and Other Financing Uses (2,980,000) (3,305,351) (47,938) 3,257,413
Fund Balances, October 1 5,551,775 5,551,775 5,551,775 0
Fund Balances, September 30 $ 2,571,775 $ 2,246,424 $ 5,503,837 $ 3,257,413
-100 -
CITY OF COLLEGE STATION, TEXAS
WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Revenues:
Taxes
Investment Income
Total Revenues
Expenditures:
Current:
Other
Capital Outlay
Total Expenditures
Excess (Deficiency) of Revenues Over
(Under) Expenditures
Fund Balances (Deficit), October 1
Fund Balances (Deficit), September 30
$
$
Original
Budget
264,000 $
7,800
271,800
0
464,450
464,450
(192,650)
192,650
0 $
-101 -
Revised
Budget
264,000 $
7,800
271,800
680
464,450
465,130
(193,330)
192,650
(680) $
Actual
256,285 $
20,037
276,322
1,211
53,297
54,508
221,814
182,191
404,005 $
Variance
Favorable
(Unfavorable)
(7,715)
12,237
4,522
(§31)
411,153
410,622
415,144
(10,459)
404,685
- 102 -
DEBT SERVICE FUND
The Debt Service Fund is used to account for the accumulation of resources and
payment of general obligation bond principal and interest from governmental resources
and special assessment bond principal and interest from special assessment levies when
the government is obligated in some manner for the payment.
-103 -
CITY OF COLLEGE STATION, TEXAS
DEBT SERVICE FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
.. Revenues:
Taxes $ 5,132,300 $ 5,132,300 $ 5,133,118 $ 818
Investment Income 180,000 180,000 228,252 48,252
Accrued Bond Interest 0 0 35,756 35,756
Interest On Loans 4,305 4,305 4,305 0
Loan Repayments 95,209 95,209 95,208 (1)
Total Revenues 5,411,814 5,411,814 5,496,639 84,825
Expenditures:
Current:
.• .
Other 0 0 2,500 (2,500)
..
Debt Service:
. .. . . �: :· Principal Retirement 3,245,000 3,245,000 2,845,000 400,000
' '· Interest Payments 2,134,599 2,134,599 2,134,333 266
Issuance Costs 0 0 7,459 (7,459)
Fiscal Charges 50,000 50,000 7,839 42,161
Total Expenditures 5,429,599 5,429,599 4,997,131 432,468
·' . Excess (Deficiency) of Revenues Over
(Under) Expenditures (17,785) (17,785) 499,508 517,293
other Financing Sources:
..
Operating Transfers In 411,101 411, 101 264,569 (146,532)
Total Other Financing Sources 411,101 411,101 264,569 (146,532)
Excess of Revenues and other Financing
Sources Over Expenditures 393,316 393,316 764,077 370,761
Fund Balances, October 1 2,153,678 2,153,678 2,756,036 602,358
Fund Balances, September 30 $ 2,546,994 $ 2,546,994 $ 3,520,113 $ 973, 119
-104 -
CAPITAL PROJECTS FUNDS
Capital projects funds are used to account for the acquisition and construction of major
capital improvements other than those financed by proprietary funds and trust funds.
Business Park -to account for the cost of street, water, and sewer improvements at the
College Station Business Park.
Capital Equipment -to account for the cost of acquisition and replacement of equipment
to be made with funds provided by operating funds.
Drainage Projects -to account for the cost of drainage improvements made with funds
provided by a drainage utility fee and proceeds from the sale of general obligation funds.
General Government Projects -to account for the cost of new building construction and
building improvements made with funds provided by proceeds from the sale of general
obligation bonds.
Northgate Revitalization -to account for the cost of street and building improvements in
the Northgate area of the City.
Parks Projects -to account for the costs of new parks and improvements to existing parks
made with funds provided from the sale of general obligation bonds.
Streets Projects -to account for the costs of new street construction, street
improvements, and traffic signalization made with funds provided by proceeds from the
sale of general obligation bonds.
-105 -
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
General
Business Drainage Government Parks
,• Park Projects Projects Projects
Assets:
··.·. Equity in Cash and Cash Equivalents $ 139,043 $ 591,811 $ 146,554 $ 106,575 ..
Equity in Investments 747,144 3, 180,091 798,304 572,676
Receivables:
Accrued Interest 10,329 43,346 10,874 7,889
Grants 0 0 0 0
Accounts 0 102,253 0 0
Less Allowance for Uncollectible Accounts 0 (3,660) 0 0
Total Assets $ 896,516 $ 3,913,841 $ 955,732 $ 687,140
·.
',•. '.·.
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 173,259 $ 0 $ 1,680 $ 41,567
Retainage Payable 25,859 2,884 0 47,673
lnterfund Payable 0 0 0 0
Accrued Liabilities 0 0 0 244
Customer Construction Advances 0 0 0 0
Advance from Other Funds 0 0 0 0
Total Liabilities 199,118 2,884 1,680 89,484
Fund Balances:
Reserved for Encumbrances 177,678 80,900 193,474 198,301
Unreserved Designated for Capital Projects 519,720 3,830,057 760,578 399,355
Total Fund Balances 697,398 3,910,957 954,052 597,656
Total Liabilities and Fund Balances $ 896,516 $ 3,913,841 $ 955,732 $ 687,140
-106-
Totals
Streets
Projects 1999 1998
$ 1,267,257 $ 2,251,240 $ 1,135,619
6,809,588 12, 107,803 9,263,830
90,685 163, 123 122,118
633 633 9,558
35,000 137,253 85,592
0 (3,660) (1,639)
$ 8,203,163 $ 14,656,392 $ 10,615,078
$ 502,195 $ 718,701 $ 804,043
95,752 172, 168 169,968
0 0 69,248
0 244 244
25,000 25,000 25,000
0 0 73,453
622,947 916, 113 1,141,956
2,845,521 3,495,874 1,726,187
4,734,695 10,244,405 7,746,935
7,580,216 13,740,279 9,473,122
$ 8,203,163 $ 14,656,392 $ 10,615,078
- 107 -
� •.
,.,
..
..
, ...
... ···.
.. · .. · .
. . . ··
..
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
General
Business Capital Drainage Government
Park Egui�ment Projects Projects
Revenues:
Intergovernmental $ 0 $ 0 $ 0 $ 0
Special Asssessments 0 0 874,850 0
Investment Income 57,636 3,094 133,543 21,186
Rents 0 0 0 0
Contributions 0 0 0 29,280
Other 0 0 0 0
Total Revenues 57,636 3,094 1,008,393 50,466
Expenditures:
Current:
Claims 0 0 0 0
Reimbursed Administrative 26,500 0 50,000 0
Other 0 0 2,516 58,651
Capital Outlay 1,080,825 51,044 249,701 33,110
Debt Service:
Interest Payments 0 0 0 0
Issuance Costs 0 0 12,946 3,179
Intergovernmental 0 0 0 0
Total Expenditures 1,107,325 51,044 315,163 94,940
Excess (Deficiency) of Revenues Over (Under)
Expenditures (1,049,689) (47,950) 693,230 (44,474)
Other Financing Sources (Uses):
Proceeds from Long Term Debt Issuance 0 0 1,432,900 373,800
Sale of General Fixed Assets 0 0 0 0
Operating Transfers In 0 0 0 343,059
Operating Transfers Out 0 (56,059) 0 0
Total Other Financing Sources (Uses) 0 (56,059) 1,432,900 716,859
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures and Other Financing Uses (1,049,689) (104,009} 2,126,130 672,385
Fund Balances (Deficit), October 1 1,747,087 104,009 1,784,827 281,667
Fund Balances, September 30 $ 697,398 $ 0 $ 3,910,957 $ 954,052
- 108 -
Northgate
Revitalization
$ 0
0
9,816
0
0
0
9,816
0
0
8,855
0
7,536
0
0
16,391
(6,575)
0
230,000
86,106
(230,000)
86,106
79,531
(79,531)
$ 0
Totals
Parks Streets
Projects Projects 1999 1998
$ 0 $ 12,348 $ 12,348 $ 57,705
0 0 874,850 827,411
35,960 332,453 593,688 418,105
0 0 0 350
23,767 0 53,047 120,814
0 0 0 19,750
59,727 344,801 1,533,933 1,444,135
0 270,000 270,000 0
11,600 223,200 311,300 307,801
496 576 71,094 77,466
681,394 2,433,568 4,529,642 7,834,002
0 0 7,536 11,511
8,622 48,741 73,488 65,001
0 70,000 70,000 117,000
702, 112 3,046,085 5,333,060 8,412,781
(642,385) (2, 701,284) (3,799,127) (6,968,646)
934,500 4,338,800 7,080,000 6,200,000
0 0 230,000 100,000
0 622,500 1,051,665 7,812,697
0 (9,322) (295,381) (5,435,913)
934,500 4,951,978 8,066,284 8,676,784
292, 115 2,250,694 4,267,157 1,708, 138
305,541 5,329,522 9,473,122 7,764,984
$ 597,656 $ 7,580,216 $ 13,740,279 $ 9,473, 122
-109 -
CITY OF COLLEGE STATION, TEXAS
BUSINESS PARK FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
.. •· For the Fiscal Year Ended September 30, 1999
·. Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 90,000 $ 90,000 $ 68,328 $ (21,672)
Total Revenues 90,000 90,000 68,328 (21,672)
Expenditures:
Current:
Reimbursed Administrative 26,500 26,500 26,500 0
.•
'•, .
Capital Outlay 944,000 944,000 1,067,006 (123,006)
..
Total Expenditures 970,500 970,500 1,093,506 (123,006)
Deficiency of Revenues Under Expenditures (880,500) (880,500) (1,025, 178) (144,678)
·,· ..
.•.
Fund Balances, October 1 1,747,087 1,747,087 1,747,087 0
Fund Balances (Deficit), September 30 $ 866,587 $ 866,587 $ 721,909 $ (144,678)
-110 -
CITY OF COLLEGE STATION, TEXAS
CAPITAL EQUIPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Revenues:
Investment Income
Total Revenues
Expenditures:
Capital Outlay
Total Expenditures
Deficiency of Revenues Under Expenditures
Fund Balances, October 1
Fund Balances (Deficit), September 30
$
$
Original
Budget
0 $
0
0
0
0
104,009
104,009 $
-111 -
Revised
Budget
0 $
0
2,000
2,000
(2,000)
104,009
102,009 $
Actual
Variance
Favorable
(Unfavorable)
3,796 $ 3,796
-----
3,796 3,796
49,035
49,035
(45,239)
104,009
58,770 $
(47,035)
(47,035)
(43,239)
0
(43,239)
CITY OF COLLEGE STATION, TEXAS
DRAINAGE PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Special Assessments $ 846,000 $ 846,000 $ 825,575 $ (20,425)
Investment Income 24,812 24,812 178,413 153,601
Total Revenues 870,812 870,812 1,003,988 133,176
Expenditures:
Current:
Reimbursed Administrative 50,000 50,000 50,000 0
, . ..
Other 0 0 496 (496)
.•. Capital Outlay 1,475,000 1,975,000 244,820 1,730,180
Debt Service:
'".,
Issuance Costs 0 0 12,946 (12,946)
. � ... Total Expenditures 1,525,000 2,025,000 308,262 1,716,738
Excess (Deficiency) of Revenues Over
(Under) Expenditures (654,188) (1,154,188) 695,726 1,849,914
..
Other Financing Sources:
Proceeds from Long Term Debt
Issuance 958,000 1,458,000 1,432,900 (25,100)
Total Other Financing Sources 958,000 1,458,000 1,432,900 (25,100)
Excess of Revenues and Other
Financing Sources Over Expenditures 303,812 303,812 2,128,626 1,824,814
Fund Balances, October 1 1,784,827 1,784,827 1,784,827 0
Fund Balances, September 30 $ 2,088,639 $ 2,088,639 $ 3,913,453 $ 1,824,814
-112 -
CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENT PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Revenues:
Investment Income
Contributions
Total Revenues
Expenditures:
Current:
Other
Capital Outlay
Debt Service:
Issuance Costs
Total Expenditures
Excess (Deficiency) of Revenues Over
(Under) Expenditures
Other Financing Sources:
$
Proceeds from Long Term Debt Issuance
Operating Transfers In
Total Other Financing Sources
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures
Fund Balances, October 1
Fund Balances, September 30 $
Original
Budget
12,000 $
0
12,000
291,348
0
0
291,348
(279,348)
0
0
0
(279,348)
281,667
2,319 $
-113 -
Revised
Budget
12,000 $
0
12,000
291,348
375,000
0
666,348
(654,348)
375,000
0
375,000
(279,348)
281,667
2,319 $
Actual
31,740 $
29,280
61,020
58,651
32,564
3,179
94,394
(33,374)
373,800
287,000
660,800
627,426
281,667
Variance
Favorable
(Unfavorable)
19,740
29,280
49,020
232,697
342,436
(3,179)
571,954
620,974
(1,200)
287,000
285,800
906,774
0
909,093 $ 906,774
..... . ·, '
' ..
CITY OF COLLEGE STATION, TEXAS
PARKS PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 15,000 $ 15,000 $ 44,126 $ 29,126
Contributions 0 0 23,767 23,767
Total Revenues 15,000 15,000 67,893 52,893
Expenditures:
Current:
Reimbursed Administrative 11,600 11,600 11,600 0
Other 0 0 496 (496)
Capital Outlay 260,000 1,190,000 673,306 516,694
Debt Service:
Issuance Costs 0 0 8,622 (8,622)
Total Expenditures 271,600 1,201,600 694,024 507,576
Excess (Deficiency) of Revenues Over (Under)
Expenditures (256,600) (1,186,600) (626,131) 560,469
Other Financing Sources:
Proceeds from Long Term Debt Issuance 0 930,000 934,500 4,500
Total Other Financing Sources 0 930,000 934,500 4,500
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures (256,600) (256,600) 308,369 564,969
Fund Balances, October 1 305,541 305,541 305,541 0
Fund Balances, September 30 $ 48,941 $ 48,941 $ 613,910 $ 564,969
-114 -
CITY OF COLLEGE STATION, TEXAS
STREETS PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Revenues:
Intergovernmental
Investment Income
Total Revenues
Expenditures:
Current:
Claims
Reimbursed Administrative
Other
Capital Outlay
Debt Service:
Issuance Costs
Total Expenditures
Excess (Deficiency) of Revenues Over (Under)
Expenditures
Other Financing Sources:
Proceeds from Long Term Debt Issuance
Operating Transfers In
Total Other Financing Sources
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures
Fund Balances, October 1
Fund Balances, September 30
$
Original
Budget
340,000 $
300,000
640,000
0
223,200
460,000
7,260,159
0
7,943,359
(7,303,359)
3,888,000
392,500
4,280,500
(3,022,859)
Revised
Budget
340,000 $
300,000
640,000
0
223,200
460,000
7,675,159
0
8,358,359
(7,718,359)
4,303,000
392,500
4,695,500
(3,022,859)
Actual
Variance
Favorable
(Unfavorable)
12,348 $ (327,652)
426,324
438,672
270,000
223,200
575
2,449,857
48,741
2,992,373
(2,553,701)
4,338,800
392,500
4,731,300
2,177,599
126,324
(201,328)
(270,000)
0
459,425
5,225,302
(48,741)
5,365,986
5,164,658
35,800
0
35,800
5,200,458
5,329,522 5,329,522 5,329,522 0
$ 2,306,663 $ 2,306,663 $ 7,507,121 $ 5,200,458
-115 -
'·;
-116 -
ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and operated in a
manner similar to private business enterprises. In these funds, the intent of the
government's council is that costs of providing goods or services to the general public on
a continuing basis will be financed or recovered primarily through user charges, or where
the government's council has decided that periodic determination of net income is
appropriate for accountability purposes.
Electric -to account for revenues and expenses related to the operation and maintenance
of the electric systems of the City. All activities necessary to provide such services are
accounted for in this fund and include, but are not limited to, administration, operations,
maintenance, utility billing and collections, meter reading, and financing and related debt
service.
Water -to account for revenues and expenses related to the operation and maintenance
of the water systems of the City. All activities necessary to provide such services are
accounted for in this fund and include, but are not limited to, administration, operations,
maintenance, and financing and related debt service.
Sewer -to account for revenues and expenses related to the operation and maintenance
of the sewer systems of the City. All activities necessary to provide such services are
accounted for in this fund and include, but are not limited to, administration, operations,
maintenance, and financing and related debt service.
Solid Waste Collection -to account for all sanitation collection and disposal activities by
the City for both residential and commercial residents.
Cedar Creek Condominiums -to account for revenues and expenses related to the
operation and maintenance of the Cedar Creek Condominiums.
Northgate Parking Garage -to account for revenues and expenses related to the
operation and maintenance of the Northgate parking garage and parking lot.
-117 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998
Electric Water Sewer
Assets
Current Assets:
..
, ...
Equity in Cash and Cash Equivalents $ 3,399,440 $ 1,045,103 $ 312,277
Equity in Investments 18,266,842 5,615,847 1,678,013
Receivables:
Accrued Interest 275,708 76,146 22,730
Accounts 5,651,668 1,340,329 821,653
Escrow 0 0 0
Other 1,158,377 0 0
Less Allowance for Uncollectible Accounts (1,313,976) (17,852) (26,573)
Due from Other Funds 722, 161 0 0
. ·:"· "
lnterfund Receivables 245,959 0 0
Inventories 1,033,066 326,455 12,645
Total Current Assets 29,439,245 8,386,028 2,820,745
Restricted Assets:
Equity in Cash and Cash Equivalents 349,878 524,542 454,808
Equity in Investments 1,880,066 2,818,622 2,443,904
Receivables:
Accrued Interest 10,301 30,800 33,457
Accounts 18,974 0 0
Special Assessments 0 1,813 3,984
Less Allowance for Uncollectible Accounts (19,763) 0 0
Total Restricted Assets 2,239,456 3,375,777 2,936,153
Note Receivable from Joint Venture 0 0 0
Equity in Joint Venture 0 0 0
Advance to Other Funds 0 0 0
Deferred Charges:
Water Well 0 1,167,075 0
Bond Issuance Costs 215,352 135,660 311,861
Accumulated Amortization (55,678) (1,078,142) (89,201)
Total Deferred Charges 159,674 224,593 222,660
Property and Equipment:
Utility Plant 41,403,809 40,763,688 43,124,478
Buildings 0 898,760 822,954
Machinery and Equipment 213,236 970,224 1,472,617
Accumulated Depreciation (14,214,576) (14,105,191) (10,506,920)
Construction in Progress 9,596,012 596,893 1,900,917
Land 0 537,385 474,210
Total Property and Equipment, Net 36,998,481 29,661,759 37,288,256
Total Assets $ 68,836,856 $ 41,648,157 $ 43,267,814
-118 -
Totals
Solid Waste Cedar Creek Northgate
Collection Condominium Parking Garage 1999 1998
$ 332,503 $ 38,558 $ 0 $ 5,127,881 $ 3,296,646
1,786,702 207,192 0 27,554,596 26,892,413
36,823 0 0 411,407 392,800
456,411 0 1,000 8,271,061 7,053,256
0 177,748 0 177,748 177,748
0 0 0 1, 158,377 1,125,717
(23,022) 0 0 (1,381,423) (1,355,233)
0 0 0 722,161 128,302
0 0 0 245,959 350,256
5,998 0 0 1,378,164 1,109,299
2,595,415 423,498 1,000 43,665,931 39,171,204
0 0 0 1,329,228 1,206,697
0 0 0 7,142,592 9,843,644
0 0 0 74,558 230,234
0 0 0 18,974 14,329
0 0 0 5,797 5,797
0 0 0 (19,763) (12,406)
0 0 0 8,551,386 11,288,295
135,452 0 0 135,452 260,684
4,117,722 0 0 4,117,722 2,781,444
0 0 0 0 130,158
0 0 0 1,167,075 1,167,075
0 0 0 662,873 662,873
0 0 0 (1,223,021) ( 1, 183,238)
0 0 0 606,927 646,710
0 0 0 125,291,975 120,339,041
0 0 0 1,721,714 1,710,414
1,322,648 0 1,385 3,980,110 4,059,066
(1,267, 761) 0 (23) (40,094,471) (36,705,300)
0 0 149,930 12,243,752 7,259,061
0 0 672,811 1,684,406 1,039, 135
54,887 0 824,103 104,827,486 97,701,417
$ 6,903,476 $ 423,498 $ 825,103 $ 161,904,904 $ 151,979,912
(Continued)
- 119 -
.. •,·
•
·. •.
.. ,
'·.:. '·
....
..
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
(Continued)
Electric Water Sewer
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 2,577,762 $ 229,185 $ 25,668
Due to Other Funds 0 0 0
Accrued Interest Payable 0 0 0
Retainage Payable 4,793 16,817 0
lnterfund Payable 0 0 0
Accrued Liabilities 421,491 59,575 59,666
Customer Construction Advances 24,382 55,290 12,130
Other Deferred Revenues 822 350 0
Total Current Liabilities 3,029,250 361,217 97,464
Current Liabilities Payable from
Restricted Assets:
Accounts Payable 332,557 118,233 223,654
Accrued Interest Payable 100,332 49,670 183,230
Retainage Payable 65,978 43,076 91,753
Accrued Liabilities 13,174 0 0
Refundable Deposits 1,497,061 136,455 0
Revenue Bonds 1,071,550 659,400 1,864,050
Certificates of Obligation 0 0 0
Total Current Liabilities Payable from
Restricted Assets 3,080,652 1,006,834 2,362,687
Noncurrent Liabilities:
Revenue Bonds 11,868,600 5,713,600 14,787,800
Unamortized Premium on Bonds (62,563) (47,419) (64,077)
Accrued Vacation 74,879 42,976 51,126
Total Noncurrent Liabilities 11,880,916 5,709,157 14,774,849
Total Liabilities 17,990,818 7,077,208 17,235,000
Fund Equity:
Contributed Capital 3,616,920 10,951,067 9,776,438
Retained Earnings:
Reserved for Debt Service 653,680 572,675 1,220,175
Reserved for Capital Projects 20,826 2,660,892 1,394,564
Unappropriated 46,554,612 20,386,315 13,641,637
Total Fund Equity 50,846,038 34,570,949 26,032,814
Total Liabilities and Fund Equity $ 68,836,856 $ 41,648,157 $ 43,267,814
- 120-
Totals
Solid Waste Cedar Creek Northgate
Collection Condominium Parking Garage 1999 1998
$ 35,582 $ 142,980 $ 4,108 $ 3,015,285 $ 3,762,587
0 0 722,161 722,161 128,302
0 0 5,704 5,704 1,176
0 0 0 21,610 21,610
115,801 0 73,452 189,253 228,177
95,060 0 3,177 638,969 387,175
0 0 0 91,802 76,557
0 0 0 1, 172 1,172
246,443 142,980 808,602 4,685,956 4,606,756
0 0 0 674,444 674,853
0 0 0 333,232 416,015
0 0 0 200,807 203,153
0 0 0 13,174 52
0 0 0 1,633,516 1,833,584
0 0 0 3,595,000 3,565,000
0 0 0 0 26,200
0 0 0 6,450,173 6,718,857
0 0 0 32,370,000 35,965,000
0 0 0 (174,059) (195,254)
21,390 0 0 190,371 168,910
21,390 0 0 32,386,312 35,938,656
267,833 142,980 808,602 43,522,441 47,264,269
54,901 0 0 24,399,326 21,840,017
0 0 0 2,446,530 1,993,450
0 0 0 4,076,282 7,718,095
6,580,742 280,518 16,501 87,460,325 73,164,081
6,635,643 280,518 16,501 118,382,463 104,715,643
$ 6,903,476 $ 423,498 $ 825, 103 $ 161,904,904 $ 151,979,912
-121 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Electric Water Sewer
Operating Revenues:
Electric Sales $ 32,561,234 $ 0 $ 0
Water Sales 0 7,564,496 0
Sewer Service 0 0 6,712,037
Garbage Collection Fees 0 0 0
Charges for Services 0 0 0
Other 1,623,497 415,264 224,576
Total Operating Revenues 34,184,731 7,979,760 6,936,613
.. , . Operating Expenses:
Purchased Power 18,304,751 0 0
.·. Salaries and Benefits 1,765,847 1,038,068 1,034,949
Supplies 119,774 111,590 236,802
Maintenance 466,976 498,634 336,298
.. Purchased Professional Services
•\ .. ·
496,386 163,700 83,725
Purchased Property Services 68,507 704,920 307,646
Other Purchased Services 349,574 147,189 323,825
Reimbursed Administrative 1,852,485 809,445 750,100
Depreciation 1,357,033 1,055,620 1,114,847
Other 82,783 12,705 13,466
Total Operating Expenses 24,864, 116 4,541,871 4,201,658
Operating Income 9,320,615 3,437,889 2,734,955
Nonoperating Revenues (Expenses):
Investment Income 1,056,398 319,168 193,346
Reimbursed Expenses 52,627 9,080 0
Grants 0 0 0
Earnings in Joint Venture 0 0 0
Interest Expense (740,752) (369,851) (1,001,617)
Other, Net (96,041) (19,751) (18,568)
Total Nonoperating Revenues (Expenses) 272,232 (61,354) (826,839)
Income Before Operating Transfers 9,592,847 3,376,535 1,908,116
Operating Transfers Out (3,804,500) (738,400) (672,600)
Net Income 5,788,347 2,638, 135 1,235,516
Retained Earnings, October 1 41,440,771 20,981,747 15,020,860
Retained Earnings, September 30 $ 47,229,118 $ 23,619,882 $ 16,256,376
-122 -
Totals
Solid Waste Cedar Creek Northgate
Collection Condominium Parking Garage 1999 1998
$ 0 $ 0 $ 0 $ 32,561,234 $ 33,257,006
0 0 0 7,564,496 7,734,846
0 0 0 6,712,037 6,463,479
3,580,359 0 0 3,580,359 3,733,508
0 0 156,324 156,324 17,092
42,883 0 0 2,306,220 2,576,002
3,623,242 0 156,324 52,880,670 53,781,933
0 0 0 18,304,751 16,751,281
950,713 0 51,047 4,840,624 4,451,148
148,958 0 3,729 620,853 555,906
306, 160 0 437 1,608,505 1,654,282
264, 187 0 4,330 1,012,328 1,115,007
933,206 0 0 2,014,279 1,964,687
461,684 0 203 1,282,475 1,198,774
341,919 0 75,100 3,829,049 3,193,774
45,537 0 23 3,573,060 3,246,119
16,933 0 0 125,887 218,750
3,469,297 0 134,869 37,211,811 34,349,728
153,945 0 21,455 15,668,859 19,432,205
106,703 7,899 0 1,683,514 2,193,835
0 0 0 61,707 39,083
27,350 0 0 27,350 0
1,336,278 0 0 1,336,278 723,578
(11,578) 0 (9,791) (2, 133,589) (2,287,563)
(2,733) 0 660 (136,433) (130,201)
1,456,020 7,899 (9,131) 838,827 538,732
1,609,965 7,899 12,324 16,507,686 19,970,937
(184,675) 0 0 (5,400, 175) (5,426,700)
1,425,290 7,899 12,324 11, 107,511 14,544,237
5,155,452 272,619 4,177 82,875,626 68,331,389
$ 6,580,742 $ 280,518 $ 16,501 $ 93,983,137 $ 82,875,626
- 123 -
·, ".
.• .
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Electric Water
Cash Flows from Operating Activities:
Cash Received from Customers $ 33,763,448 $ 7,405,971 $
Cash Payments to Suppliers for Goods and Services (22,334,333) (2,478,281)
Cash Payments to Employees for Services (1, 760,897) (1,020,823)
Customer Deposits Received 590,357 180,877
Customer Deposits Returned (1,087,744) (44,422)
Cash Received for Reimbursed Expenses 52,627 9,080
Cash Received from Sale of Scrap 5,896 0
Cash Received from Collection Fees 23,359 0
Cash Received from Leases 878 0
Cash Received from Grants 0 0
Cash Received from Miscellaneous Revenues 32,865 2,553
Cash Paid for Miscellaneous Expenses (9,414) (16,836)
Net Cash Provided by Operating Activities 9,277,042 4,038,119
Cash Flows from Noncapital Financing Activities:
Principal Received on Note 0 0
Interest Received on Note 0 0
Principal Received on Advance to Other Funds 234,455 0
Interest Received on Advance to Other Funds 24,486 0
Operating Transfers Out to Other Funds (3,804,500) (738,400)
Principal Paid on Advance from Other Funds 0 0
Interest Paid on Advance from Other Funds 0 0
Cash Received from Other Funds 128,302 0
Cash Paid to Other Funds (722,161) 0
Cash Paid to Public Agencies (170,000) 0
Cash Received from Advance from Other Fund 0 0
Net Cash Provided (Used) by Noncapital Financing Activities (4,309,418) (738,400)
Cash Flows from Capital and Related Financing Activities:
Acquisition and Construction of Capital Assets (4,779,352) (688,579)
Proceeds from Sale of Assets 810 0
Capital Contributed by Developers 113,315 15,245
Principal Paid on Revenue Bonds (1,083,950) (1,024,600)
Principal Paid on General Obligation Bonds 0 0
Principal Paid on Certificates of Obligation (13,100) (6,550)
Principal Paid on Obligation Under Capital Lease 0 0
Interest Paid on Revenue Bonds (761,673) (375,519)
Interest Paid on General Obligation Bonds 0 0
Interest Paid on Certificates of Obligation (1,572) (786)
Interest Paid on Obligation Under Capital Lease 0 0
Interest Paid to Other Funds 0 0
Correct Current Portion Revenue Bonds (42,678) 57,644
Fees Paid to Fiscal Agent (2,395) (2,162)
Proceeds from Revenue Bonds 0 0
Interest Received on Revenue Bonds 0 0
Issuance Costs Paid on Revenue Bonds 0 0
Cash Received from Other Funds 0 0
Cash Paid To Other Funds 0 0
Net Cash Provided (Used) by Capital and Related Financing
Activities (6,570,595) (2,025,307)
-124 -
Sewer
6,756,322
(2, 102, 125)
(1,014,406)
0
0
0
0
0
0
0
3,349
(7,519)
3,635,621
0
0
0
0
(672,600)
0
0
0
0
0
0
(672,600)
(1,996,156)
0
26,970
(1,456,450)
0
(6,550)
0
('I ,033,472)
0
(786)
0
0
(14,966)
(2,759)
0
0
0
0
0
(4,484,169)
Totals
Solid Waste Cedar Creek Northgate Parking
Collection Condominiums Garage 1999 1998
$ 3,548,862 $ 0 $ 155,602 $ 51,630,205 $ 53,488,136
(2,428,961) 0 (96,622) (29,440,322) (27 ,236,413)
(941,000) 0 (48,077) (4,785,203) (4,433,861)
0 0 0 771,234 730,597
0 0 0 (1, 132, 166) (715,158)
0 0 0 61,707 39,083
0 0 0 5,896 13,921
575 0 0 23,934 32,356
0 0 0 878 0
27,350 0 0 27,350 0
3,967 0 660 43,394 82,845
(8,767) 0 0 (42,536) (48,044)
202,026 0 11,563 17,164,371 21,953,462
125,232 0 0 125,232 115,784
18,399 0 0 18,399 27,847
0 0 0 234,455 329,118
0 0 0 24,486 46,579
(184,675) 0 0 (5,400, 175) (5,426,700)
(112,376) 0 0 (112,376) (213,776)
(11,578) 0 0 (11,578) (26,252)
0 0 0 128,302 139,688
0 0 0 (722,161) (128,302)
(41,250) 0 0 (211,250) (172,750)
0 0 73,452 73,452 0
(206,248) 0 73,452 (5,853,214) (5,308,764)
(34,723) 0 (674,787) (8, 173,597) (7,055,425)
35,000 0 0 35,810 37,320
0 0 0 155,530 166,970
0 0 0 (3,565,000) (3,995,000)
0 0 0 0 (181,085)
0 0 0 (26,200) (26,200)
0 0 0 0 (701,479)
0 0 0 (2,170,664) (2,224,449)
0 0 0 0 (4,707)
0 0 0 (3, 144) (6,288)
0 0 0 0 (9,230)
0 0 (4,087) (4,087) 0
0 0 0 0 0
0 0 0 (7,316) (7,719)
0 0 0 0 2,700,000
0 0 0 0 20,096
0 0 0 0 (49,358)
0 0 722,161 722, 161 128,302
0 0 (128,302) (128,302) (3,218)
277 0 (85,015) (13,164,809) (11,211,470)
(Continued)
- 125 -
·.•
··.·.
···.' ,·.
.::-.
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
(Continued)
Electric Water
Cash Flows from Investing Activities:
Purchase of Investments (13,436,214) (7,245,239)
Proceeds from Sale and Maturities of Investments 14,752,279 6,152,912
Investment Income 1,369,722 472,980
Net Cash Provided (Used) by Investing Activities 2,685,787 (619,347)
Net Increase in Cash 1,082,816 655,065
Cash and Cash Equivalents, October 1 2,666,502 914,580
Cash and Cash Equivalents, September 30 $ 3,749,318 $ 1,569,645 $
Reconciliation of Operating Income to Net Cash Provided by
Operating Activities:
Operating Income $ 9,320,615 $ 3,437,889 $
Adjustments to Reconcile Operating Income to Net Cash
Provided by Operating Activities:
Depreciation 1,357,033 1,055,620
Provision for Uncollectible Accounts 122,747 6,381
Operating Grants 0 0
Miscellaneous Revenues 115,625 11,633
Miscellaneous Expenses (9,414) (16,836)
Change in Assets and Liabilities:
Change in Accounts Receivable (388,623) (573,789)
Change in Other Receivables (32,660) 0
Change in Inventory (261,678) (17,595)
Change in Accounts Payable (587,501) (31,545)
Change in Accrued Liabilities 135,614 23,157
Change in Deferred Revenues 0 0
Change in Refundable Deposits (497,387) 136,455
Change in Accrued Vacation 2,671 6,749
Total Adjustments (43,573) 600,230
Net Cash Provided by Operating Activities $ 9,277,042 $ 4,038,119 $
Noncash Operating, Financing, Capital, and Investing Activities:
Sewer
(1,700,244)
3,015,660
299,144
1,614,560
93,412
673,673
767,085
2,734,955
1, 114,847
10,815
0
3,349
(7,519)
(180,291)
0
(559)
(73,826)
24,780
0
0
9,070
900,666
3,635,621
During the fiscal year, the Water and Sewer Funds added capital contributed by developers in the amount of $1,337,666 and
$1,076,713, respectively. Billed customer deposits in the amount of $160,864 were reflected in the ending Account Receivable
Refundable Deposits balances in the Electric Fund. In addition, the following adjustments to investments were made at 9/30/99
to reflect fair value: Electric Fund ($289,040); Water Fund, ($118,553); Sewer Fund, ($58, 162); and Solid Waste Collection
Fund, ($25, 155).
- 126-
Solid Waste
Collection
(1,299,196)
1,300,521
112,851
114,176
110,231
222,272
$ 332,503 $
$ 153,945 $
45,537
10,236
27,350
4,542
(8,767)
(74,380)
0
10,967
(35,441)
65,066
0
0
2,971
48,081
$ 202,026 $
Cedar Creek Northgate Parking
Condominiums
(152,990)
154,509
10,723
12,242
12,242
26,316
38,558 $
0 $
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 $
Garage
0
0
0
0
0
0
0 $
21,455 $
23
0
0
660
0
(722)
0
0
(13,030)
3,177
0
0
0
(9,892)
11,563 $
- 127 -
Totals
1999 1998
(23,833,883) (29,634, 157)
25,375,881 22,820,243
2,265,420 1,997,826
3,807,418 (4,816,088)
1,953,766 617,140
4,503,343 3,886,203
6,457,109 $ 4,503,343
15,668,859 $ 19,432,205
3,573,060 3,246,119
150,179 245,368
27,350 0
135,809 174,628
(42,536) (48,044)
(1,217,805) (138,596)
(32,660) (155,201)
(268,865) 164,644
(741,343) (993,632)
251,794 4,921
0 (6,423)
(360,932) 15,439
21,461 12,034
1,495,512 2,521,257
17, 164,371 $ 21,953,462
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
.. Electric Sales $ 35,165,400 $ 35,165,400 $ 31,666,060 $ (3,499,340)
.. ·: Forfeits, Discounts, and Penalties 431,000 .. 431,000 552,649 121,649
Electric Property Rentals 53,000 53,000 50,724 (2,276)
Connect Fees 157,000 157,000 173,152 16,152
other 1,000,000 1,000,000 846,973 (153,027)
Total Operating Revenues 36,806,400 36,806,400 33,289,558 (3,516,842)
Nonoperating Revenues:
.. Investment Income 919,114 919,114 1,384,174 465,060
Reimbursed Expenses 61,000 61,000 52,627 (8,373)
Other
i,· ..
112,700 112,700 70,034 (42,666)
Total Nonoperating Revenues 1,092,814 1,092,814 1,506,835 414,021
Energy Project Fund:
Investment Income 0 0 6,132 6,132
Total Energy Project Revenues 0 0 6,132 6,132
Revenue Bond I & S Fund:
Investment Income 0 0 17,782 17,872
Operating Transfers In 1,952,252 1,952,252 1,952,252 0
Total Electric Revenue I & S Fund 1,952,252 1,952,252 1,970,034 17,782
Electric Revenue Bond Funds:
Investment Income 90,000 90,000 (63,649) (153,649)
Contributions 0 0 117,960 117,960
Other 0 0 31 31
Proceeds from Long-Term Debt 1,500,000 1,500,000 0 (1,500,000)
Operating Transfers In 4,914,000 4,914,000 4,167,374 (746,626)
Total Electric Revenue Bond Funds 6,504,000 6,504,000 4,221,716 (2,282,284) .
Total Electric Fund Revenues $ 46,355,466 $ 46,355,466 $ 40,994,275 $ (5,361,191)
See reconciliation to GAAP basis on page 140.
-128 -
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Administration:
Salaries and Benefits $ 399,449 $ 407,765 $ 371,784 $ 35,981
Supplies 48,353 48,353 42,389 5,964
Maintenance 52,843 52,843 41,225 11,618
Purchased Professional Services 79,075 79,075 8,896 70,179
Purchased Property Services 50,041 50,041 38,229 11,812
Other Purchased Services 46,975 46,975 37,023 9,952
Capital Outlay 35,400 40,165 10,994 29,171
Other 0 0 50 (50)
Total Administration 712,136 725,217 550,590 174,627
Transmission/Distribution:
Salaries and Benefits 1,679,020 1,709,974 1,675,632 34,342
Supplies 99,598 99,598 74,480 25,118
Maintenance 636,570 636,570 423,080 213,490
Purchased Professional Services 830,000 830,000 543,896 286,104
Purchased Property Services 20,439,637 20,439,637 18,335,029 2,104,608
Other Purchased Services 307,931 307,931 312,572 (4,641)
Capital Outlay 206,432 206,432 171,800 34,632
Total Transmission/Distribution 24,199,188 24,230,142 21,536,489 2,693,653
Nondepartmental:
Reimbursed Administrative 1,641,130 1,641, 130 1,641, 130 0
Other Operating Expenses 0 0 (24,523) 24,523
Principal Payments 13,100 13,100 13,100 0
Interest Expense 1,572 1,572 1,572 0
Public Agency Funding 170,000 170,000 170,000 0
Return on Investment 3,733,500 3,733,500 3,773,500 (40,000)
Other Nonoperating Expense 0 0 833 (833)
Operating Transfers Out 6,497,252 6,497,252 6,110,626 386,626
Capital Outlay 400,000 512,943 250,481 262,462
Contingency 160,000 160,000 0 160,000
Total Nondepartmental 12,616,554 12,729,497 11,936,719 792,778
(Continued)
-129 -
•
' .
:
.. ,
..
..
...
. ..... :·
·.-.: .. ·.
. ; .. ··
.•.
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Original Revised
Budget Budget Actual
Revenue Bond I & S Fund:
Principal Payments 1,086,550 1,086,550 1,083,950
Interest Expense 762,681 762,681 762,680
Fiscal Agent's Fees 0 0 2,395
Total Revenue Bond I & S Fund 1,849,231 1,849,231 1,849,025
Electric Revenue Bond Fund:
Purchased Professional Services 0 0 496
Reimbursed Administrative 164,047 164,047 164,047
Capital Outlay 6,517,000 6,517,000 4,003,860
Total Electric Revenue Bond Fund 6,681,047 6,681,047 4,168,403
Energy Project Fund:
Supplies 0 0 9,000
Reimbursed Administrative 0 0 50,183
Operating Transfers Out 0 0 40,000
Capital Outlay 0 9,850 9,850
Total Energy Project Fund 0 9,850 109,033
Total Electric Fund Expenses $ 46,058,156 $ 46,224,984 $ 40,150,259
See reconciliation to GAAP basis on page 140.
-130 -
Variance
Favorable
(Unfavorable)
2,600
1
(2,395)
206
(496)
0
2,513,140
2,512,644
(9,000)
(50,183)
(40,000)
0
(99,183)
$ 6,074,725
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Water Sales $ 6,950,000 $ 6,950,000 $ 7,230,758 $ 280,758
Forfeits, Discounts, and Penalties 83,000 83,000 44,765 (38,235)
Water Taps 200,000 200,000 328,150 128,150
Connect Fees 29,000 29,000 42,349 13,349
Other 600 600 0 (600)
Total Operating Revenues 7,262,600 7,262,600 7,646,022 383,422
Nonoperating Revenues:
Investment Income 220,000 220,000 310,626 90,626
Reimbursed Expenses 1,100 1,100 9,080 7,980
Other 6,500 6,500 632 (5,868)
Total Nonoperating Revenues 227,600 227,600 320,338 92,738
Revenue Bond I & S Fund:
Investment Income 0 0 14,199 14,199
Operating Transfers In 1,492,400 1,492,400 1,492,400 0
Total Water Revenue I & S Fund 1,492,400 1,492,400 1,506,599 14,199
Water Revenue Bond Funds:
Investment Income 335,000 335,000 112,896 (222,104)
Operating Transfers In 1,000,000 1,000,000 0 (1,000,000)
Other 0 0 1,880 1,880
Total Water Revenue Bond Funds 1,335,000 1,335,000 114,776 (1,220,224)
Total Water Fund Revenues $ 10,317,600 $ 10,317,600 $ 9,587,735 $ (729,865)
See reconciliation to GAAP basis on page 140.
- 131 -
·'·
.· ·,
. � ..
.. •
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Original Revised
Budget Budget Actual
Water Production:
Salaries and Benefits $ 192,341 $ 195,286 $ 146,403
Supplies 48,000 48,000 50,582
Maintenance 519,578 531,688 175,904
Purchased Professional Services 58,775 188,618 114,216
Purchased Property Services 699,040 699,040 687,762
Other Purchased Services 47,232 47,232 46,246
Capital Outlay 32,000 32,000 4,995
Total Water Production 1,596,966 1,741,864 1,226,108
Water Distribution:
Salaries and Benefits 522,333 532,151 537,132
Supplies 26,855 28,397 36,204
Maintenance 191,981 267,271 313,733
Purchased Professional Services 18,582 18,582 29,265
Purchased Property Services 12,164 12,164 13,992
Other Purchased Services 106,155 106,155 82,148
Capital Outlay 92,060 92,060 118,098
Total Water Distribution 970,130 1,056,780 1,130,572
-
Engineering:
Salaries and Benefits 352,860 359,732 366,767
Supplies 27,650 27,650 22,527
Maintenance 7,580 7,580 8,998
Purchased Professional Services 710 710 14,756
Purchased Property Services 4,238 4,238 3,166
Other Purchased Services 15,133 15,133 18,795
Capital Outlay 0 0 496
Total Engineering 408,171 415,043 435,505
Nondepartmental:
Reimbursed Administrative 768,341 768,341 768,341
Other Operating Expenses 0 0 2,660
Principal Payments 6,550 6,550 6,550
Interest Expense 786 786 786
Return on Investment 726,000 726,000 726,000
Other Nonoperating Expenses 0 0 833
Operating Transfers Out 2,504,800 2,504,800 1,504,800
Contingency 60,000 24,700 0
Total Nondepartmental 4,066,477 4,031,177 3,009,970
(Continued)
- 132 -
Variance
Favorable
(Unfavorable)
$ 48,883
(2,582)
355,784
74,402
11,278
986
27,005
515,756
(4,981)
(7,807)
(46,462)
(10,683)
(1,828)
24,007
(26,038)
(73,792)
(7,035)
5,123
(1,418)
(14,046)
1,072
(3,662)
(496)
{20,462}
0
(2,660)
0
0
0
(833)
1,000,000
24,700
1,021,207
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Original
Budget
Revised
Budget Actual
Revenue Bond I & S Fund:
Principal Payments
Interest Expense
Fiscal Agent's Fees
Total Revenue Bond I & S Fund
Water Revenue Bond Fund:
Purchased Professional Services
Reimbursed Administrative
Other Nonoperating Expenses
Capital Outlay
Total Water Revenue Bond Fund
$ 1,022,000
376,424
0
1,398,424
0
57,902
0
1,918,000
1,975,902
$ 1,022,000
376,424
0
1,398,424
0
57,902
0
1,918,000
1,975,902
$ 1,024,600
376,423
2,162
1,403,185
5,960
57,902
7,583
556,648
628,093
Variance
Favorable
(Unfavorable)
$ (2,600)
1
(2, 162)
(4,761)
(5,960)
0
(7,583)
1,361,352
1,347,809
Total Water Fund Expenses $ 10,416,070 $ 10,619, 190 $ 7,833,433 $ 2,785,757
See reconciliation to GAAP basis on page 140.
-133 -
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Sewer Service $ 6,395,400 $ 6,395,400 $ 6,550,010 $ 154,610
Forfeits, Discounts, and Penalties 78,000 78,000 46,826 (31,174)
,. Sewer Taps 110,000 110,000 177,750 67,750
Other 500 500 0 (500)
Total Operating Revenues 6,583,900 6,583,900 6,774,586 190,686
Nonoperating Revenues:
Investment Income 150,000 150,000 99,767 (50,233)
Reimbursed Expenses 1,500 1,500 4,223 2,723
.. , . Other 6,150 6,150 0 (6,150)
Total Nonoperating Revenues 157,650 157,650 103,990 (53,660)
Revenue Bond I & S Fund:
·, 1>' Investment Income 0 0 39,345 39,345
Operating Transfers In 2,682,155 2,682,155 2,682,155 0
Total Sewer Revenue I & S Fund 2,682,155 2,682,155 2,721,500 39,345
Sewer Revenue Bond Funds:
Investment Income 160,000 160,000 112,396 (47,604)
Special Assessments 0 0 26,970 26,970
Proceeds from Long-Term Debt 4,600,000 4,600,000 0 (4,600,000)
Total Sewer Revenue Bond Funds 4,760,000 4,760,000 139,366 (4,620,634)
Total Sewer Fund Revenues $ 14, 183,705 $ 14,183,705 $ 9,739,442 $ (4,444,263)
See reconciliation to GAAP basis on page 140.
· ...
-134-
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Sewer Treatment:
Salaries and Benefits $ 688,201 $ 702,538 $ 666,327 $ 36,211
Supplies 197,200 201,720 181,432 20,288
Maintenance 253,614 253,614 221,465 32,149
Purchased Professional Services 92,693 92,693 56,331 36,362
Purchased Property Services 359,134 359,134 280,358 78,776
Other Purchased Services 122,385 122,385 125,793 {3,408)
Capital Outlay 0 5,075 19,451 (14,376)
Total Sewer Treatment 1,713,227 1,737,159 1,551,157 186,002
Sewer Collection:
Salaries and Benefits 460,773 467,941 402,771 65,170
Supplies 43,569 43,757 52,808 {9,051)
Maintenance 136,500 133,700 127,970 5,730
Purchased Professional Services 28,986 28,986 22,237 6,749
Purchased Property Services 24,389 24,389 27,288 {2,899)
Other Purchased Services 196,142 196,142 198,032 {1,890)
Capital Outlay 31,700 34,500 41,859 (7,359)
Total Sewer Collection 922,059 929,415 872,965 56,450
Nondepartmental:
Reimbursed Administrative 592,352 592,352 592,352 0
Other Operating Expenses 0 0 59 (59)
Principal Payments 6,550 6,550 6,550 0
Interest Expense 786 786 786 0
Return on Investment 658,000 658,000 658,000 0
Other Non-Operating Expenses 0 0 833 (833)
Operating Transfers Out 2,696,755 2,696,755 2,696,755 0
Contingency 60,000 60,000 0 60,000
Total Nondepartmental 4,014,443 4,014,443 3,955,335 59,108
Revenue Bond I & S Fund:
Principal Payments 1,456,450 1,456,450 1,456,450 0
Interest Expense 1,033,635 1,033,635 1,033,634 1
Fiscal Agent's Fees 0 0 2,759 (2,759)
Total Revenue Bond I & S Fund 2,490,085 2,490,085 2,492,943 (2,758)
(Continued)
-135-
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
(Continued)
Original
Budget
Revised
Budget Actual
Sewer Revenue Bond Fund:
Purchased Professional Services $ 0 $ 0 $ 5,655
Reimbursed Administrative 174,815 174,815 174,815
Capital Outlay 5,975,000 5,975,000 1,921,572
Total Sewer Revenue Bond Fund 6,149,815 6,149,815 2,102,042
Total Sewer Fund Expenses $ 15,289,629 $ 15,320,917 $ 10,974,342
See reconciliation to GAAP basis on page 140.
�136-
Variance
Favorable
(Unfavorable)
$ (5,655)
0
4,053,428
4,047,773
$ 4,346,575
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Residential Collection $ 2,103,000 $ 2,103,000 $ 2,198,481 $ 95,481
Commercial Collection 1,363,500 1,363,500 1,285,975 (77,525)
Other Charges for Services 800 800 26,580 25,780
Forfeits, Discounts, and Penalties 46,500 46,500 25,109 (21,391)
Recycling 22,000 22,000 15,336 (6,664)
Other 100 100 3,033 2,933
Total Operating Revenues 3,535,900 3,535,900 3,554,514 18,614
Nonoperating Revenues:
Investment Income 118,400 118,400 131,859 13,459
Contributions 5,000 5,000 0 (5,000)
Grants 0 0 27,350 27,350
Other 11,100 11,100 34,915 23,815
Total Nonoperating Revenues 134,500 134,500 194,124 59,624
Total Solid Waste Collection
Fund Revenues $ 3,670,400 $ 3,670,400 $ 3,748,638 $ 78,238
See reconciliation to GAAP basis on page 140.
-137-
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COLLECTION FUND
SCHE DULE OF EXPENSES
•.
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Residential Collection:
Salaries and Benefits $ 658,045 $ 671,675 $ 655,107 $ 16,568
·.• Supplies 88,741 101,241 95,874 5,367
··.· . Maintenance 178,950 178,950 178,607 343
..
Purchased Professional Services 301,240 301,240 246,523 54,717
Purchased Property Services 270,342 274,972 282,700 (7,728)
Other Purchased Services 306,000 306,000 303,843 2,157
Capital Outlay 0 0 7,747 (7,747)
Other 0 0 896 (896)
Total Residential Collection 1,803,318 1,834,078 1,771,297 62,781 ..
Commercial Collection:
Salaries and Benefits 283,174 290, 114 292,634 (2,520)
Supplies 61,040 70,494 44,919 25,575
Maintenance 133,170 133,170 127,553 5,617
Purchased Professional Services 0 0 2,664 (2,664)
Purchased Property Services 594,100 594,100 637,057 (42,957)
Other Purchased Services 160,580 160,580 157,841 2,739
Capital Outlay 15,000 16,590 26,976 (10,386)
Total Commercial Collection 1,247,064 1,265,048 1,289,644 (24,596)
Nondepartmental:
Reimbursed Administrative 341,919 341,919 341,919 0
Principal Payments 115,801 115,801 112,376 3,425
Interest Expense 3,940 3,940 7,638 (3,698)
Public Agency Funding 37,000 41,250 41,250 0
Return on Investment 176,475 176,475 176,475 0
Other Operating Transfers Out 8,200 8,200 8,200 0
Contingency 50,000 37,500 0 37,500
Total Nondepartmental 733,335 725,085 687,858 37,227
Total Solid Waste Collection Fund
Expenses $ 3,783,717 $ 3,824,211 $ 3,748,799 $ 75,412
See reconciliation to GAAP basis on page 140.
-138-
CITY OF COLLEGE STATION, TEXAS
NORTHGATE PARKING GARAGE FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Service $ 159,977 $ 159,977 $ 155,324 $ (4,653)
Total Operating Revenues 159,977 159,977 155,324 (4,653)
Operating Expenses:
Salaries and Benefits 57,891 57,891 51,047 6,844
Supplies 6,955 6,955 3,729 3,226
Maintenance 2,945 2,945 437 2,508
Purchased Professional Services 0 0 4,330 (4,330)
other Services 714 714 203 511
Reimbursed Administrative 75,100 75,100 75,100 0
Capital Outlay 3,035,500 3,035,500 673,611 2,361,889
Total Operating Expenses 3,179,105 3,179,105 808,457 2,370,648
I . i
Net Operating Income (Loss) (3,019,128) (3,019,128) (653,133) 2,365,995
Nonoperating Revenues (Expenses):
Proceeds from Long Term
Debt Issuance 6,800,000 6,800,000 0 (6,800,000)
Investment Income 131,000 131,000 0 (131,000)
Interest Expense 0 0 (19,222) (19,222)
Other, Net 0 0 659 659
Total Nonoperating Revenues (Expenses) 6,931,000 6,931,000 (18,563) (6,949,563)
Net Income (Loss) $ 3,911,872 $ 3,911,872 $ (671,696) $ (4,583,568)
See reconciliation to GAAP basis on page 140.
-139-
·. •.
,.,
..
'.;••.
..... ··
..
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
For the Fiscal Year Ended September 30, 1999
Northgate
Solid Waste Parking
Electric Water Sewer Collection Garage
Total Revenues Per Budget -Actual $ 40,994,275 $ 9,587,735 $ 9,739.442 $ 3,748,638 $ 136,76
Less Total Expenses Per Budget -Actual 40,150,259 7,833,433 10,974,342 3,748,799 808,45
Net Income (Loss), Budgetary Basis 844,016 1,754,302 {1,234,900} {161} {671,6S
Add (Subtract) -Expenses (Revenues)
Related to Balance Sheet:
Reclass Principal Payment 1,097,050 1,031,150 1,463,000 112,376
Reverse Capital Outlay 4,206,536 698,168 2,016,401 34,723 673,61
Reclass Contributed Capital (117,960) 0 (26,970) 0
Reclass Salaries and Benefits to
Construction in Progress 587,314 18,983 39,904 0
Adjust Accrued Vacation (2,671) (6,749) (9,070) (2,972)
Adjust Accounts Payable 2,491 380 (1, 170) 0
Add (Subtract) -Unbudgeted Revenue
(Expenses) Adjustments:
FY 99 Depreciation Expense (1,357,033) (1,072,801) (1, 111,605) (45,537) (2
Current Year Revenue Accrual 2,231,763 598,967 428,057 206,001
Adjust Accrued Interest Payable 29,428 11,373 41,982 (3,940)
Adjust Accrued Interest Receivable 3,940 0 0 0
FY 99 Amortization of Bond
Issuance Costs (12,260) (9,374) (17,877) 0
Prior Year Revenue Accrual (1,336,590) (265,230) (266,030) (137,273)
Current Year Interest Expense
Accrual 0 0 0 0
FY 99 Bad Debt Expense (107,509) (6,381) (10,815) (10,236)
Inventory Adjustment 29,656 (2,460) 10 3,604
Earnings in Joint Venture 0 0 0 1,336,278
Investment Fair Value Adjustment (291,982) (118,553) (58,162) (25,155)
Accrue FY 99 Expense (2,671) 0 0 (28,449) 9,4�
FY 99 Amortization of Deferred
Amounts (6,935) (4,920) (9,911) 0
Allocate Fleet Inventory Difference (2, 140) (1,088) (2,095) (5,801)
Correct Accumulated Depreciation 0 17,181 (3,242) 0
Allocate Fuel Inventory Difference (2,905) (2,278) (2,563) (8, 165)
Accrue FY 99 Revenue 0 0 0 0 1,0C
Other, Net (3, 191) (2,535) 572 (3)
Net Income, GAAP Basis $ 5,788,347 $ 2,638,135 $ 1,235,516 $ 1,425,290 $ 12,32
-140-
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services provided by
one department or agency to other departments or agencies of the government and to other
government units, on a cost reimbursement basis.
Communication Services -to account for the activities related to the operation and
maintenance of the City's radio and telephone systems.
Employee Benefits -to account for self-insurance activity related to administration of the City's
health benefits plan.
Equipment Replacement -to account for the purchase of City equipment such as vehicles
and large motorized equipment, the telephone and radio systems, and replacement assets for
existing technological infrastructure equipment not budgeted in other funds.
Fleet Maintenance -to account for all activities related to the management of the City's
vehicles and heavy equipment, including preventive maintenance and vehicle repair activities.
Print-Mail Services -to account for the activities related to the City's printing and mailing
operations.
Property and Casualty -to account for insurance activity relating to all claims filed for liability
cases (both injury and property) and property losses incurred for City property.
Unemployment -to account for self-insurance activity on claims filed under unemployment
compensation laws.
Utility Billing -to account for the billing and collection activities relating to the City's electric,
water, and sewer utilities and residential and commercial garbage collection.
Workers' Compensation -to account for self-insurance activity relating to administration of the
City's workers' compensation plan.
-141-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Communication Employee Equipment Fleet
Services Benefits ReQlacement Maintenance
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 18,610 $ 105,171 $ 476,472 $ 0
Equity in Investments 100,002 565,136 2,560,319 0
Receivables:
Accrued Interest 1,302 7,693 35,531 0
Accounts 0 41,309 0 3,722
Less Allowance for Uncollectible Accounts 0 0 0 (2,367)
Due From Other Funds 0 0 58,498 0
Inventories 0 0 0 181,348
Prepaid Costs 0 0 0 0
• .. Total Current Assets 119,914 719,309 3,130,820 182,703
. •.
Property and Equipment:
.. Buildings and Building Improvements 0 0 0 746,575
; Machinery and Equipment 1,193,420 0 8,067,825 194,716
. � .. Less Accumulated Depreciation (565,390) 0 (4, 153,454) (272,656)
.• Construction in Progress 0 0 3,311,630 0
Total Property and Equipment, Net 628,030 0 7,226,001 668,635
Total Assets $ 747,944 $ 719,309 $ 10,356,821 $ 851,338
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 6,436 $ 220 $ 32,389 $ 130,938
Due to Other Funds 0 0 0 58,498
Claims Payable 0 477,921 0 0
Accrued Liabilities 12, 119 0 0 22,991
Total Current Liabilities 18,555 478,141 32,389 212,427
Noncurrent Liabilities:
Accrued Vacation 11,829 0 0 18,873
Total Noncurrent Liabilities 11,829 0 0 18,873
Total Liabilities 30,384 478,141 32,389 231,300
Fund Equity:
Contributed Capital 860,672 0 1,279,100 728,268
Unreserved Retained Earnings (Deficits) (143, 112) 241,168 9,045,332 (108,230)
Total Fund Equity 717,560 241,168 10,324,432 620,038
Total Liabilities and Fund Equity $ 747,944 $ 719,309 $ 10,356,821 $ 851,338
-142-
Totals
Print-Mail Property and Workers'
Services Casualty Unemployment Utility Billing Compensation 1999 1998
$ 1,407 $ 34,943 $ 22,463 $ 27,277 $ 109,515 $ 795,858 $ 533,790
7,561 187,765 120,702 146,576 588,480 4,276,541 4,354,388
74 2,556 1,643 1,856 8,011 58,666 57,246
0 137,364 0 7,264 0 189,659 15,378
0 (729) 0 (2,145) 0 (5,241) (3,226)
0 0 0 0 0 58,498 0
31,818 0 0 0 0 213,166 225,573
33,805 0 0 0 22,000 55,805 45,859
74,665 361,899 144,808 180,828 728,006 5,642,952 5,229,008
0 0 0 0 0 746,575 746,575
100,116 0 0 763,545 0 10,319,622 9,144,803
(85,996) 0 0 (586,740) 0 (5,664,236) (4,633,913)
0 0 0 658,279 0 3,969,909 3,090,392
14,120 0 0 835,084 0 9,371,870 8,347,857
$ 88,785 $ 361,899 $ 144,808 $ 1,015,912 $ 728,006 $ 15,014,822 $ 13,576,865
$ 5,259 $ 13,055 $ 0 $ 5,314 $ 0 $ 193,611 $ 415,338
0 0 0 0 0 58,498 188,906
0 100,000 0 0 100,505 678,426 565,805
6,676 0 0 46,154 0 87,940 63,569
11,935 113,055 0 51,468 100,505 1,018,475 1,233,618
3,637 0 0 53,202 0 87,541 81,378
3,637 0 0 53,202 0 87,541 81,378
15,572 113,055 0 104,670 100,505 1, 106,016 1,314,996
43,776 0 0 381,137 0 3,292,953 3,292,953
29,437 248,844 144,808 530,105 627,501 10,615,853 8,968,916
73,213 248,844 144,808 911,242 627,501 13,908,806 12,261,869
$ 88,785 $ 361,899 $ 144,808 $ 1,015,912 $ 728,006 $ 15,014,822 $ 13,576,865
-143-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS (DEFICITS)
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
·. · ..
Communication Employee Equipment Fleet
Services Benefits Replacement Maintenance
Operating Revenues:
Charges for Services $ 403,250 $ 0 $ 2,196,144 $ 1, 123,306
Premiums 0 2,201,510 0 0
Other 0 0 0 0
Total Operating Revenues 403,250 2,201,510 2,196,144 1,123,306
Operating Expenses:
Salaries and Benefits 239,314 0 0 478,625
Supplies 54,670 0 0 397,044
Maintenance 34,162 0 0 25,570
Purchased Professional Services 13,876 0 0 2,835
Purchased Property Services 10,796 0 0 12,103
Other Purchased Services 27,088 0 0 28,381
Claims 0 2,075,444 0 0
Administration Fees 0 107,883 0 0
Premiums 0
· ..
244,564 0 0
. � .. Reimbursed Administrative 64,015 0 0 121,936
Depreciation 114,271 0 1, 110,485 34,487
Other 138 0 0 27,436
Total Operating Expenses 558,330 2,427,891 1, 110,485 1,128,417
Operating Income (Loss) (155,080) (226,381) 1,085,659 (5,1 '11)
Nonoperating Revenues (Expenses):
Investment Income 4,422 28,534 129,789 0
Reimbursed Expenses 0 0 6,855 0
Interest Expense 0 0 0 (9,497)
Other, Net 0 (3,760) 56,232 0
Total Nonoperating Revenues (Expenses) 4,422 24,774 192,876 {9,497}
Income (Loss) Before Operating Transfers (150,658) (201,607) 1,278,535 (14,608)
Operating Transfers:
Operating Transfers In 0 200,000 0 0
Operating Transfers Out 0 0 0 0
Total Operating Transfers 0 200,000 0 0
Net Income (Loss) (150,658) (1,607) 1,278,535 (14,608)
Retained Earnings (Deficits), October 1 7,546 242,775 7,766,797 (93,622)
Retained Earnings (Deficits), September 30 $ (143,112) $ 241, 168 $ 9,045,332 $ (108,230)
�144-
Totals
Print-Mail Property and Workers'
Services Casualty Unemployment Utility Billing Compensation 1999 1998
$ 358,841 $ 0 $ 0 $ 2,182,474 $ 0 $ 6,264,015 $ 5,180,855
0 447,700 0 0 331,933 2,981, 143 2,819,456
0 45,837 0 36,455 0 82,292 10,258
358,841 493,537 0 2,218,929 331,933 9,327,450 8,010,569
132,454 0 0 1,003,101 0 1,853,494 1,706,477
60,047 0 0 48,336 0 560,097 567,930
7,084 0 0 22,892 0 89,708 70,323
0 0 0 4,550 0 21,261 195,219
39,098 0 0 19,932 0 81,929 74,298
5,559 0 0 171,327 0 232,355 205,966
0 0 10,666 0 136,091 2,222,201 2,699,004
0 8,291 0 0 44,067 160,241 158,004
0 188,721 0 0 0 433,285 434,853
42,145 55,562 0 650,218 55,562 989,438 752,445
3,671 0 0 41,044 0 1,303,958 1,080,940
30 220 0 2,292 0 30,116 42,284
290,088 252,794 10,666 1,963,692 235,720 7,978,083 7,987,743
68,753 240,743 (10,666) 255,237 96,213 1,349,367 22,826
0 7,891 5,888 3,969 31,579 212,072 245,929
0 34,861 0 0 0 41,716 11,034
(726) 0 0 0 0 (10,223) (11,616)
0 1,473 0 60 0 54,005 (19,604)
{726} 44,225 5,888 4,029 31,579 297,570 225,743
68,027 284,968 (4,778) 259,266 127,792 1,646,937 248,569
0 0 0 0 0 200,000 130,250
0 0 0 0 (200,000) (200,000) 0
0 0 0 0 {200,000} 0 130,250
68,027 284,968 (4,778) 259,266 (72,208) 1,646,937 378,819
(38,590) (36,124) 149,586 270,839 699,709 8,968,916 8,590,097
$ 29,437 $ 248,844 $ 144,808 $ 530,105 $ 627,501 $ 10,615,853 $ 8,968,916
-145-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 1999
(With comparative totals for the fiscal year ended September 30, 1998)
Communication Employee Equipment Fleet
Services Benefits Replacement Maintenance
Cash Flows from Operating Activities:
Cash Received from Customers $ 403,250 $ 2,171,224 $ 2,196,144 $ 1,120,636
Cash Payments to Suppliers for Goods and Services (203,429) (2,365,809) 0 (549,278)
Cash Payments to Employees for Services (240,327) 0 0 (479,108)
Cash Received for Reimbursed Expenses 0 0 0 0
Cash Received for Miscellaneous Revenues 0 0 0 0
Cash Received from other Funds 0 0 0 0
Interest Paid on lnterfund Loans 0 0 0 (9,497)
Cash Paid to Other Funds 0 0 0 (80,509)
Cash Paid for Miscellaneous Expenses 0 (3,762) 0 0
Net Cash Provided (Used) by Operating Activities (40,506) (198,347) 2 196 144 2244
Cash Flows from Noncapital Financing Activities:
Operating Transfers In from Other Funds 0 200,000 0 0
Operating Transfers Out to Other Funds 0 0 (58,498) 0
Net Cash Provided (Used) by Noncapital Financing Activities 0 200,000 (58,498) 0
Cash Flows from Capital and Related Financing Activities:
Acquisition of Capital Assets (1,500) 0 (2,050,712) (2,244)
Proceeds from Sale of Assets 0 0 71,697 0
Net Cash Used by Capital and Related Financing Activities (1,500) 0 (1,979,015) (2,244)
Cash Flows from Investing Activities:
Purchase of Investments (35,892) (504,625) (2, 148,648) 0
Proceeds from Sale and Maturities of
Investment Securities 73,226 501,913 2,002,721 0
Investment Income 6,281 36,308 163,288 0
Net Cash Provided (Used) by Investing Activities 43 615 33 596 17 361 0
Net Increase in Cash and Cash Equivalents 1,609 35,249 175,992 0
Cash and Cash Equivalents, October 1 17,001 69,922 300,480 0
· .. . Cash and Cash Equivalents, September 30 $ 18 610 $ 105 171 � 476,472 $ 0
......
Reconciliation of Operating Income (Loss) to Net Cash
Provided (Used) by Operating Activities:
Operating Income (Loss) $ (155,080) $ {226,381) $ 1,085,659 $ (5, 111)
Adjustments to Reconcile Operating Income (Loss) to Net
Cash Provided (Used) by Operating Activities:
Depreciation 114,271 0 1, 110,485 34,487
Provision for Uncollectible Accounts 0 0 0 2,367
Miscellaneous Nonoperating Revenues 0 0 0 0
Miscellaneous Nonoperating Expenses 0 (3,762) 0 (9,497)
Change in Assets and Liabilities:
Change in Accounts Receivable 0 (30,286) 0 (2,670)
Change in Inventories 0 0 0 17,643
Change in Prepaid Costs 0 0 0 0
Change in Accounts Payable 1,316 (194,084) 0 42,518
Change in Due to Other Funds 0 0 0 (80,509)
Change in Claims Payable 0 256,166 0 0
Change in Accrued Liabilities 3,830 0 0 3,499
Change in Accrued Vacation (4,843) 0 0 (483)
.. Total Adjustments 114 574 28 034 1J10,485 7 355
Net Cash Provided (Used) by Operating Activities $ (40,506) $ (198,347) $ 2,196,144 $ 2,244
-146-
Totals
Print-Mail Property and Utility Workers'
Services Casualty Unemployment Billing Compensation 1999 1998
$ 358,841 $ 356,979 $ 0 $ 2,211,665 $ 331,933 $ 9,150,672 $ 8,008,124
(166, 123) (410,403) (14,414) (906,289) (246,329) (4,862,074) (4,767,475)
(131,556) 0 0 (992,510) 0 (1,843,501) (1,703,330)
0 34,861 0 0 0 34,861 11,036
0 0 0 60 0 60 2,248
0 0 0 0 0 0 49,899
(800) 0 0 0 0 (10,297) (11,393)
(49,899) 0 0 0 0 (130,408) (681)
0 0 0 0 0 (3,762) (22,854)
10 463 (18,563) {14,414) 312,926 85 604 2,335,551 1,565,574
0 0 0 0 0 200,000 130,250
0 0 0 0 (200,000) (258,498) 0
0 0 0 0 {200,000) (58,498) 130,250
(1,495) 0 0 (319,306) 0 (2,375,257) (1,713,072)
0 0 0 0 0 71,697 33,350
(1,495) 0 0 (319,306) 0 (2,303,560) (1,679,722)
(13, 123) (120,050) (75,705) (99,023) (403,812) (3,400,878) (3,211,056)
5,562 137,376 88,310 107,385 501,583 3,418,076 2,936,329
0 10,714 7,722 6,066 40,998 271,377 259,881
(7,561} 28,040 20,327 14 428 138 769 288,575 (14,846)
1,407 9,477 5,913 8,048 24,373 262,068 1,256
0 25,466 16,550 19,229 85,142 533,790 532,534
$ 1 407 $ 34,943 $ 22,463 $ 27,277 $ 109,515 $ 795,858 $ 533,790
$ 68,753 $ 240,743 $ (10,666) $ 255,237 $ 96,213 $ 1,349,367 $ 22,826
3,671 0 0 41,044 0 1,303,958 1,080,940
0 1,473 0 2,145 0 5,985 4,878
0 34,861 0 60 0 34,921 13,284
(800) 0 0 0 0 (14,059) (34,245)
0 (136,558) 0 (7,264) 0 (176,778) (2,445)
(5,236) 0 0 0 0 12,407 (21,623)
(9,946) 0 0 0 0 (9,946) 7,000
838 (6,861) (3,748) (3,745) 81,220 (82,546) 142,112
(49,899) 0 0 0 0 (130,408) 49,218
0 (152,221) 0 0 (91,829) 12,116 267,821
2,184 0 0 14,858 0 24,371 14,974
898 0 0 10,591 0 6,163 20,834
(58,290} (259,306} (3,748} 57 689 (10,609) 986 184 1542 748
$ 10,463 $ (18,563) $ (14,414) $ 312,926 $ 85,604 $ 2,335,551 $ 1,565,574
-147-
CITY OF COLLEGE STATION, TEXAS
COMMUNICATION SERVICES FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Services $ 419,693 $ 419,693 $ 403,250 $ (16,443)
·.• Total Operating Revenues 419,693 419,493 403,250 (16,443)
··.·. Operating Expenses: ..
Salaries and Benefits 221,557 226,232 246,837 (20,605)
Supplies 58,443 60,860 54,471 6,389
Maintenance 64,244 69,119 34,162 34,957
Purchased Professional Services 16,300 16,300 13,876 2,424
Purchased Property Services 10,800 22,800 10,796 12,004
Other Services 25,358 25,358 27,088 (1,730)
.. Reimbursed Administrative 64,015 64,015 64,015 0
Contingency 0 1,500 1,500 0
Total Operating Expenses 460,717 486,184 452,745 33,439
Operating Income (Loss) (41,024) (66,491) (49,495) 16,996
Nonoperating Revenues:
Investment Income 0 0 5,770 5,770
Total Nonoperating Revenues 0 0 5,770 5,770
Net Income (Loss) $ (41,024) $ (66,491) $ (43,725) $ 22,766
See reconciliation to GAAP basis on page 158.
-148-
CITY OF COLLEGE STATION, TEXAS
EMPLOYEE BENEFITS FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 2,118,015 $ 2,118,015 $ 2,201,510 $ 83,495
Total Operating Revenues 2,118,015 2,118,015 2,201,510 83,495
Operating Expenses:
Claims 2,085,000 2,085,000 1,849,564 235,436
Administration Fees 101,060 101,060 107,883 (6,823)
Premiums 265,000 265,000 244,564 20,436
Other 15,000 15,000 0 15,000
Total Operating Expenses 2,466,060 2,466,060 2,202,011 264,049
Operating Income (Loss) (348,045) (348,045) (501) 347,544
Nonoperating Revenues (Expenses):
Investment Income 26,000 26,000 36,498 10,498
Other, Net (10,000) (10,000) (3,762) 6,238
Total Nonoperating Revenues (Expenses) 16,000 16,000 32,736 16,736
Net Income (Loss) Before Operating
Transfers (332,045) (332,045) 32,235 364,280
Operating Transfers In 200,000 200,000 200,000 0
Net Income (Loss) $ (132,045) $ (132,045) $ 232,235 $ 364,280
See reconciliation to GAAP basis on page 158.
-149-
See reconciliation to GAAP basis on page 158.
CITY OF COLLEGE STATION, TEXAS
FLEET MAINTENANCE FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for SeNices $ 1,083,400 $ 1,083,400 $ 1,123,306 $ 39,906
Total Operating Revenues 1,083,400 1,083,400 1,123,306 39,906
Operating Expenses:
Salaries and Benefits 469,576 482,666 479,108 3,558
Supplies 403,266 403,266 396,391 6,875
Maintenance 32,550 32,550 25,570 6,980
Purchased Professional SeNices 2,100 2,100 2,835 (735)
Purchased Property SeNices 19,550 19,550 12,103 7,447
Other SeNices 33,240 33,240 28,381 4,859
Reimbursed Administrative 121,936 121,936 121,936 0
Capital Outlay 0 2,075 2,245 (170)
Other 0 0 24,418 (24,418)
Contingency 16,500 16,500 0 16,500
Total Operating Expenses 1,098,718 1,113,883 1,092,987 20,896
Operating Income (Loss) (15,318) (30,483) 30,319 60,802
Nonoperating Expenses:
Interest Expense 0 0 (10,907) (10,907)
Total Nonoperating Expenses 0 0 (10,907) (10,907)
Net Income (Loss) $ (15,318) $ (30,483) $ 19,412 $ 49,895
See reconciliation to GAAP basis on page 158.
-151-
: �
·•· l
� .. , '
·.-.. :. '.
.•.
. .
CITY OF COLLEGE STATION, TEXAS
PRINT/MAIL SERVICES FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Original Revised
Budget Budget Actual
Operating Revenues:
Charges for Goods and Services $ 266,460 $ 266,460 $ 358,841
Total Operating Revenues 266,460 266,460 358,841
Operating Expenses:
Salaries and Benefits 131,058 133,396 132,709
Supplies 45,850 45,850 59,987
Maintenance 8,795 8,795 7,084
Purchased Property Services 45,096 45,096 39,098
Other Services 8,586 8,586 5,559
Reimbursed Administrative 42,145 42,145 42,145
Contingency 0 0 1,495
Total Operating Expenses 281,530 283,868 288,077
Operating Income (Loss) (15,070) (17,408) 70,764
Nonoperating Expenses:
Interest Expense 0 0 (650)
Total Nonoperating Expenses 0 0 (650)
Net Income (Loss) $ (15,070) $ (17,408) $ 70,114
See reconciliation to GAAP basis on page 158 .
-152-
Variance
Favorable
(Unfavorable)
$ 92,381
92,381
687
(14,137)
1,711
5,998
3,027
0
(1,495)
(4,209)
88,172
(650)
(650)
$ 87,522
CITY OF COLLEGE STATION, TEXAS
PROPERTY AND CASUAL TY FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 447,080 $ 447,080 $ 447,700 $ 620
Total Operating Revenues 447,080 447,080 447,700 620
Operating Expenses:
Claims 105,000 105,000 241,285 (136,285)
Administration Fees 9,000 9,000 8,291 709
Premiums 243,000 243,000 188,721 54,279
Reimbursed Administrative 55,562 55,562 55,562 0
Other 0 0 220 (220)
Contingency 12,000 12,000 0 12,000
Total Operating Expenses 424,562 424,562 494,079 (69,517)
Operating Income (Loss) 22,518 22,518 (46,379) (68,897)
Nonoperating Revenues (Expenses):
Investment Income 7,000 7,000 10,537 3,537
Reimbursed Expenses 10,000 10,000 34,861 24,861
Other, Net (4,000) (4,000) 0 4,000
Total Nonoperating Revenues (Expenses) 13,000 13,000 45,398 32,398
Net Income (Loss) $ 35,518 $ 35,518 $ (981) $ (36,499)
See reconciliation to GAAP basis on page 158.
-153-
CITY OF COLLEGE STATION, TEXAS
UNEMPLOYMENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Expenses:
Claims $ 26,000 $ 26,000 $ 10,666 $ 15,334
Total Operating Expenses 26,000 26,000 10,666 15,334
:. ·.
Operating Income (Loss) (26,000) (26,000) (10,666) 15,334
Nonoperating Revenues:
Investment Income 9,000 9,000 7,589 (1,411)
Total Nonoperating Revenues 9,000 9,000 7,589 (1,411)
Net Income (Loss) $ (17,000) $ (17,000) $ (3,077) $ 13,923
See reconciliation to GAAP basis on page 158.
-154-
CITY OF COLLEGE STATION, TEXAS
UTILITY BILLING FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Services $ 2,182,473 $ 2,182,473 $ 2,182,474 $
Miscellaneous Operating Revenues 0 0 35,476 35,476
Total Operating Revenues 2,182,473 2,182,473 2,217,950 35,477
Operating Expenses:
Salaries and Benefits 923,379 947,222 1,006,822 (59,600)
Supplies 53,225 53,388 47,784 5,604
Maintenance 32,560 32,560 22,892 9,668
Purchased Professional Services 1,620 1,620 4,550 {2,930)
Purchased Property Services 19,490 19,490 19,932 (442)
Other Services 162,260 162,260 171,327 {9,067)
Reimbursed Administrative 650,282 650,282 650,282 0
Capital Outlay 375,825 698,362 304,931 393,431
Contingency 30,000 30,000 0 30,000
Total Operating Expenses 2,248,641 2,595,184 2,228,520 366,664
Operating Income (Loss) (66,168) (412,111) (10,570) 402,141
Nonoperating Revenues:
Investment Income 8,400 8,400 5,890 (2,510)
Other, Net 0 0 60 60
Total Nonoperating Revenues 8,400 8,400 5,950 (2,450)
Net Income (Loss) $ (57,768) $ (404,311) $ (4,620) $ 399,691
See reconciliation to GAAP basis on page 158.
-155-
CITY OF COLLEGE STATION, TEXAS
WORKERS' COMPENSATION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1999
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 325,000 $ 325,000 $ 331,934 $ 6,934
Total Operating Revenues 325,000 325,000 331,934 6,934
Operating Expenses:
Administration Fees 58,000 58,000 44,067 13,933
Claims 225,000 225,000 127,416 97,584
Reimbursed Administrative 55,562 55,562 55,562 0
Contingency 10,000 10,000 0 10,000
Total Operating Expenses 348,562 348,562 227,045 121,517
Operating Income (Loss) (23,562) (23,562) 104,889 128,451
-, 1>.
Nonoperating Revenues (Expenses):
Investment Income 28,000 28,000 39,871 11,871
Other, Net (16,000) (16,000) 0 16,000
Total Nonoperating Revenues (Expenses) 12,000 12,000 39,871 27,871
·'.
Net Income (Loss) Before Operating
Transfers (11,562) (11,562) 144,760 156,322
.:·>.
Operating Transfers Out (200,000) (200,000) (200,000) 0
..
Net Income (Loss) $ (211,562) $ (211,562) $ (55,240) $ 156,322
See reconciliation to GAAP basis on page 158.
· ...
-156-
-157-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES
AND EXPENSES (BUDGETARY BASIS)
-. TO GAAP BASIS STATEMENT OF INCOME
For the Fiscal Year Ended September 30, 1999
Communication Employee Equipment Fleet Print-Mail
Services Benefits Replacement Maintenance Services
.. Total Revenues and Operating Transfers
.....
Per Budget -Actual $ 409,020 $ 2,438,008 $ 2,436,697 $ 1,123,306 $ 358,841
•. Less Total Expenses Per Budget -
Actual 452,745 2,205,773 2,018,891 1,103,894 288,727
Net Income (Loss), Budgetary Basis (43,725) 232,235 417,806 19,412 70,114
Add (Deduct) Revenues (Expenses)
Related to Balance Sheet:
Reverse Capital Outlay 4,181 0 2,018,891 2,245 2,648
Vacation Payable Accrual 4,842 0 0 483 (898)
Record Asset Retirements 0 0 (10,896) 0 0
Transfer Project From CIP to
.·. Expense 0 0 0 0 0
, '· Add (Deduct) -Unbudgeted Revenue
(Expense) Adjustments:
Claims Payable Accrual 0 (256,166) 0 0 0
Inventory Adjustment (337) 0 0 (897) (91)
Bad Debt Adjustment 0 0 0 (2,367) 0
FY99 Depreciation Expense (114,271) 0 (1, 110,486) (34,487) (3,670)
.. :', Adjust Stop/Loss Receivable 0 30,287 0 0 0
Investment Fair Value Adjustments (1,348) (7,963) (36,780) 1,411 (76)
Accounts Payable Adjustments 0 0 0 (408) 0
Accrue FY 99 Expense 0 0 0 0 0
Net Income (Loss), GAAP Basis $ (150,658) $ (1,607) $ 1,278,535 $ (14,608) $ 68,027
-158-
$
$
Property and
Casualty
493,098
494,079
(981)
0
0
0
0
152,221
0
1,473
0
134,901
(2,646)
0
0
284,968
$
$
Unemployment
7,589
10,666
(3,077)
0
0
0
0
0
0
0
0
0
(1,701)
0
0
(4,778)
$
$
Utility Billing
2,223,900
2,228,520
(4,620)
319,308
0
(10,591)
0
0
(700)
(2, 145)
(41,044)
0
(1,921)
0
979
259,266
Worker's
Compensation
$
$
-159-
371,805
427,045
(55,240)
0
0
0
0
(8,676)
0
0
0
0
(8,292)
0
0
(72,208)
-160-
TRUST FUNDS
Trust Funds are used to account for assets held by the City in a trustee capacity.
Cemetery Perpetual Care Non-Expendable Trust Fund -to account for principal trust amounts
received and related interest income for the College Station cemetery.
Fireman's Relief and Retirement Fund -to account for the accumulation of resources for
pension benefit payments to qualified public safety employees.
-161 -
: � .
. •.
·· .. · .. · .
. . .
.•.
CITY OF COLLEGE STATION, TEXAS
TRUST FUNDS
COMBINING BALANCE SHEET
September 30, 1999
Cemetery Fireman's Relief
Per�etual Care and Retirement
Assets
Equity in Cash and Cash Equivalents $ 58,163 $ 179 $
Equity in Investments 312,540 959
Receivables:
Accrued Interest 4,255 0
Accounts 10,432 13
Inventory 2,776 0
Total Assets $ 388,166 $ 1, 151 $
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 821 $ 0 $
Total Liabilities 821 0
Fund Balances:
Reserved for Perpetual Care 387,345 1, 151
Total Fund Balances 387,345 1, 151
Total Liabilities and Fund Balances $ 388,166 $ 1, 151 $
�162-
Totals
1999 1998
58,342 $ 34,493
313,499 281,373
4,255 3,702
10,445 903
2,776 3,146
389,317 $ 323,617
821 $ 8,448
821 8,448
388,496 2315,169
388,496 315,169
389,317 $ 323,617
Operating Revenues:
Sale of Cemetary Lots
Investment Income
Contributions
Total Operating Revenues
Operating Expenses:
Maintenance
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND BALANCE
September 30, 1999
$
Other Purchased Services
Total Operating Expenses
Net Income
Fund Balances, October 1
Fund Balances, September 30 $
-163-
58,304
14,284
710
73,298
1,103
19
1,122
72,176
315,169
387,345
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 1999
Cash Flows from Operating Activities:
Cash Received from Customers
Cash Payments to Suppliers for Goods
and Services
Cash Received from Contributions
Net Cash Provided by Operating Activities
Cash Flows from Investing Activities:
Purchase of Investments
Proceeds from Sale and Maturities of
Interest on Investments
Net Cash Used by Investing Activities
Net Increase in Cash and Cash Equivalents
Cash and Cash Equivalents. October 1
Cash and Cash Equivalents, September 30
Reconciliation of Operating Income to Net
Cash Provided by Operating Activities:
Operating Income
Adjustments to Reconcile Operating Income
to Net
Investment Income Reported as
Operating Income
Change in Assets and Liabilities:
Change in Accounts Receivable
Change in Inventory
Change in Accounts Payable
Total Adjustments
Net Cash Provided by Operating Activities
Noncash Operating Activities:
An adjustment of($ 4,404) to record investments at fair value in the was made at 9/30/99.
-164�
Cemetery
Perpetual Care
$
$
$
$
48,775
(8,379)
710
41 106
(264,236)
228,665
18,135
(17,436)
23,670
34 493 58,163
72,176
(14,284)
(9,529)
370
{7,627}
{31,070}
41,106
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund operations.
-165-
-166-
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE
September 30, 1999
General Fixed Assets:
Buildings and Building Improvements $
Improvements
Machinery and Equipment
Parks System
Construction in Progress
Land
Total General Fixed Assets $
Investment in General Fixed Assets from:
Capital Projects Funds $
General Fund Revenues
Special Revenue Funds
Contributions/Donations
Acquisitions Prior to July 1, 1979--Source
Undetermined
Total Investment in General Fixed Assets $
-167-
18,246,398
35, 114,887
10,915, 177
11,991,743
6,465,142
10,537,536
93,270,883
65,679,289
8,072,900
5,511,568
7,085,091
6,922,035
93,270,883
·.•
··.·.
..
' '·
.>.
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE BY FUNCTION AND ACTIVITY
September 30, 1999
Total
General Fund:
General Government $ 594,190
Fiscal Services 449,979
Public Works 831,782
Police 605,562
Fire 995,749
Development Services 451,771
Parks and Recreation 1,317,103
Management Services 979,071
Other 1,404,091
Library 200,000
Total General Fund 7,829,298
Special Revenue Funds:
Parks Escrow 267,741
Federal Grants 3,699,705
Hotel/Motel 115,359
Other 1,185,841
Total Special Revenue Funds 5,268,646
Capital Projects Funds:
Certificates of Obligation Funds 1,732,352
Drainage Fund 88,354
Capital Equipment 3,292,601
Southwest Parkway 642,231
1971 Bond Funds 172,838
1976 Bond Funds 126,377
1978 Bond Funds 533,706
1978 II Bond Funds 2,803,997
1981 Bond Funds 1,904,043
1982 Bond Funds 3,898,839
1982 II Bond Funds 10,458,784
1984 Bond Funds 9,656,153
1989 Bond Funds 2,506,805
1991 Bond Funds 6,236,990
1995 Bond Funds 5,420,628
General Government Projects 943,194
Parks Project Fund 2,838,552
Streets Project Fund 3,031,121
College Station Business Park Fund 2,198,655
Northgate Revitalization 1,214,451
Total Capital Projects Funds 59,700,671
Contributions/Donations 7,085,091
Acquisitions Prior to July 1, 1979 -Source
Undetermined 6,922,035
Total General Fixed Assets Allocated to
Functions 86,805,741
Construction in Progress 6,465,142
Total General Fixed Assets $ 93,270,883
-168�
$
$
Land
0
0
1,500
0
0
0
0
0
1,404,091
40,000
1445 591
39,667
335,323
115,359
33,413
523 762
637,168
0
0
0
0
0
0
485,325
224,979
372,834
1,734,849
799, 115
91, 112
13,795
776,854
0
1,503, 117
213,006
1,570
257,854
7111 578
0
1,456,605
10,537,536
0
10,537,536
$
$
Buildings and
Building
Improvements
59,444
10,654
45,028
18,571
3,869
11, 140
283,803
9,223
0
0
441 732
0
460,322
0
1,099,646
1,559,968
400,000
0
274,985
0
0
1,495
25,141
579,005
1,114,176
1,237,290
1,488,468
4,136,771
583,492
0
2,353,745
943,194
0
0
1,028,143
126,936
14,292,841
0
1 951 857
18,246,398
566,294
18,812,692
Machinery,
Tools and Parks
Equipment System Improvements
$ 534,746 $ 0 $ 0
439,325 0 0
731,709 53,545 0
586,991 0 0
991,880 0 0
440,135 0 496
660,133 373,167 0
969,848 0 0
0 0 0
160,000 0 0
5 514 767 426 712 496
1,300 226,774 0
36,361 363,492 2,504,207
0 0 0
32,509 0 20,273
70 170 590.266 2,524,480
695,184 0 0
0 0 88,354
2,918,104 89,835 9,677
0 0 642,231
0 0 172,838
0 13,249 111,633
0 162,399 346,166
13,967 1,070,353 655,347
930 22,568 541,390
284,443 423,381 1,580,891
694,379 4,633,604 1,907,484
170,717 589,712 3,959,838
14,560 5,575 1,812,066
0 1,591,369 4,631,826
0 225,076 2,064,953
0 0 0
0 1,335,435 0
0 0 2,818,115
0 0 1,168,942
0 0 829,661
4,792,285 10,162,556 23,342,412
0 0 7,085,091
537,956 812,209 2,163,408
10 915 177 11 991,743 35,114 887
310,538 611,712 4,976,598
$ 11,225,715 $ 12,603,455 $ 40,091,485
-169-
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY
For the Fiscal Year Ended September 30, 1999
General Fixed General Fixed
Assets Transfers/ Assets
9/30/98 Additions Retirements Other 9/30/99
Function and Activity
General Fund:
General Government $ 590,509 $ 3,681 $ 0 $ 0 $ 594,190
Fiscal Services 420,453 29,526 0 0 449,979
Public Works 751,911 79,871 0 0 831,782
Police 540,594 64,968 0 0 605,562
··. Fire. 954,193 41,556 0 0 995,749
.. Developmental Services 446,377 5,394 0 0 451,771
Parks 1,261,489 55,614 0 0 1,317,103
Management Services 726,518 379,252. (126,699) 0 979,071
Other 1,404,091 0 0 0 1,404,091
Library 200,000 0 0 0 200,000
Total General Fund 7,296,135 659,862 (126,699) 0 7,829,298
Special Revenue Funds:
Parks Escrow 253,076 14,665 0 0 267,741
Federal Grants 3,564,579 160,418 (25,292) 0 3,699,705
Other 1,551,436 0 (250,236) 0 1,301,200
Total Special Revenue Funds 5,369,091 175,083 (275,528) 0 5,268,646
Capital Projects Funds:
Certificates of Obligation 1,732,352 0 0 0 1,732,352
Southwest Parkway 642,231 0 0 0 642,231
1971 Bond Funds 172,838 0 0 0 172,838
1976 Bond Funds 126,377 0 0 0 126,377
1978 Bond Funds 533,706 0 0 0 533,706
1978 II Bond Funds 2,803,997 0 0 0 2,803,997
1981 Bond Funds 1,904,043 0 0 0 1,904,043
1982 Bond Funds 3,898,839 0 0 0 3,898,839
1982 II Bond Funds 10,458,784 0 0 0 10,458,784
1984 Bond Funds 9,656,153 0 0 0 9,656,153
1989 Bond Funds 2,506,805 0 0 0 2,506,805
1991 Bond Funds 6,236,990 0 0 0 6,236,990 .
1995 Bond Funds 5,256,675 163,953 0 0 5,420,628
General Government Projects Fund 943,194 0 0 0 943,194
Parks Projects Fund 1,503,116 1,335,436 0 0 2,838,552
Streets Projects Fund 2,242,960 788,100 0 61 3,031,121
College Station Business Park Fund 2,198,655 0 0 0 2,198,655
Northgate Revitalization 396,807 817,644 0 0 1,214,451
Drainage Fund 88,354 0 0 0 88,354
Capital Equipment 3,096,198 274,984 (78,581) 0 3,292,601
Total Capital Projects Funds 56,399,074 3,380,117 (78,581) 61 59,700,671
Contributions/Donations 1,687,218 5,397,873 0 0 7,085,091
Acquisitions Prior to July 1, 1979 -Source
Undetermined 6,922,035 0 0 0 6,922,035
Construction in Progress 5,274,990 4,815,348 (3,625, 196) 0 6,465,142
Total General Fixed Assets $ 82,948,543 $ 14,428,282 $ (4, 106,003) $ 61 $ 93,270,883
-170-
STATISTICAL SECTION
-171-
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CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES (1)
LAST TEN FISCAL YEARS
Fiscal General Franchise Fees Sales & Mixed Licenses & Fines, Forfeits
Year Property Tax Drink Tax Permits & Penalties
1990 $ 1,774,601 $ 335,940 $ 4,097,742 $ 94,691 $ 536, 155
1991 1,482,577 328,524 6,523,709 116,574 518,357
1992 1,376,970 358,949 7,209,497 216,886 684,098
1993 1,627,228 407, 168 7,995,877 445,585 893,649
1994 2,086,274 358,392 8,776,093 557,440 915,126
1995 2,365,740 485,368 9,008,363 523,725 1,003,547
1996 2,632,408 1,876,572 (2) 9,605,208 513,624 1,342,865
1997 2,733,016 1,088,349 9,929, 157 487,300 1,177,057
1998 2,753,863 1,415,464 11,107,446 577,032 1,233,604
1999 3,139,361 1,523,736 11,662,546 643,968 1,208,499
(1) Revenues presented include the General and Debt Service Funds.
(2) Increase due to a one-time recovery of back franchise fees in the amount of $1.2 million.
Source: City of College Station
'90 '91
Total General Governmental Revenues
& Other Financing Sources
(for the last ten fiscal years)
'92 '93 '94 '95 '96 '97
Fiscal Year
-172-
35.0
�
'f.
30.0 5
25.0 ·-
5
20.0 "'
:..
C'l
15.0 -
0
10.0 Q
'98 99
Charges for Operating Other Financing Debt Service
Services Transfers All Other Sources Property Tax Total
$ 573,748 $ 4,701,449 $ 693,154 $ 31,565 $ 2,716,367 $ 15,555,412
540,096 3,772,060 553,079 121,895 3,037,368 16,994,239
720,068 3,889,872 577,129 1,241,463 3,125,805 19,400,737
904,004 4,266,504 800,690 68,213 3,351,369 20,760,287
1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383
1, 181,703 4,915,000 1,009,282 3,478,224 4,124,236 28,095,188
1,249,491 5,523,091 962,608 199,300 4,583,665 28,488,832
1,250,952 5,387,075 1,304,713 6,828,120 4,801,894 34,987,633
1,368,883 5,396,700 1,324,899 32,375 5,024,027 30,234,293
1,463,432 5,664,744 1,414,194 22,082 5, 133,118 31,875,680
-173-
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CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (1)
LAST TEN FISCAL YEARS
Fiscal General Public Parks &
Year Government Police Fire Works Recreation
1990 $ 4,617,138 $ 3,363,665 $ 2,780,466 $ 1,502,988 $ 2,428,196
1991 4,723,549 3,491,656 2,833,455 1,940,697 2,269,977
1992 4,934,782 3,862,849 3,034,046 2,108,406 2,576,106
1993 5,289,911 4,054,244 3,331,309 2,266,145 2,838,541
1994 5,923,568 4,715,064 3,454,391 2,533,983 3,083,389
1995 6,832,606 5,041,596 3,827,835 2,428,727 3,629,244
1996 6,669,982 5,357,437 3,887,596 3,554,664 3,820,477
1997 7,005,557 5,860,586 3,898,305 3, 142,284 4,146,567
1998 6,264,446 6,289,005 4,195,334 3,821,635 4,263,428
1999 7,045,038 6,903,838 4,841,832 3,923,009 4,592,990
(1) Expenditures presented include the General and Debt Service Funds.
(2) Includes refunding of $3,460,000 of short term debt.
Source: City of College Station
Total General Governmental Expenditures and Other Uses
({or 1he /a.1·11en(iscal .1·ears)
37.5
�
(/,
32.5 c:
0
·
-
s
"'
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Q 12.5
'90 '91 '92 '93 '94 '95 '96 '97 '98 99
Fiscal Year
-174-
Other
Library Capital Reimbursed All Debt Financing
Services Outlay Administrative Other Service Uses Total
$ 0 $ 345,317 $ (2,276,465) $ 0 $ 3,422,703 $ 200,000 $ 16,384,008
0 602,976 (2,415,356) 0 3,671,439 720,546 17,838,939
0 329,269 (2,591,911) 572,578 4,843,605 0 19,669,730
283,478 412,314 (2,843,580) 398,100 3,508,905 0 19,539,367
282,255 1,120,536 (2,886,557) 251,454 3,320,922 445,000 22,244,005
327,393 480,470 (2,966,008) 298,041 7,364,085 (2) 2,438,668 29,702,657
326,310 593,796 (3,371, 737) 314,767 5,601,567 80,500 26,835,359
367,545 365,591 (3,240,805) 336,410 4,517,030 6,761,040 33,160,110
546,437 641,779 (3,683,731) 448,263 4,607,064 2,478,117 29,871,777
571,742 659,861 (4,034,541) 344,589 4,997,131 757,030 30,602,519
-175-
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'90
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
Percent
Fiscal Total Tax of Levy
Year Tax Levy Collections Collected
1990 $ 4,472,941 $ 4,376,436 97.84%
1991 4,429,176 4,308,690 97.28
1992 4,506,448 4,373,907 97.06
1993 4,902,798 4,816,407 98.24
1994 5,681,754 5,591,040 98.40
1995 6,471,493 6,403,250 98.95
1996 7,171,715 7,086,990 98.82
1997 7,506,754 7,433,046 99.02
1998 7,758,131 7,688,127 99.10
1999 8,292,212 8,164,162 98.46
Source: City of College Station
'91 '92
Total Tax Collections
(for the last ten fiscal years)
'93 '94 '95
Fiscal Year
-176-
'96 '97
Delinquent
Tax
Collections
$ 98,787
136,233
77,220
107,407
129,587
86,727
74,982
60, 133
50,005
59,095
8.5
8.0 �-
7.5 ".J�
7.0 §
6.5 E 6.0 �
5.5 "'
i..
5.0 �
4.5 -0
4.0 Q
3.5
'98 99
Outstanding
Total Collections as a Outstanding Delinquent Taxes as
Total Tax Percent of Current Delinquent a Percent of Current
Collections Levy Taxes Levy
$ 4,475,223 100.05% $ 394,727 8.82%
4,444,923 100.36 327,854 7.40
4,451,127 98.77 363,933 8.08
4,923,814 100.43 324,685 6.62
5,720,627 100.68 282,137 4.97
6,489,977 100.29 249,879 3.86
7,161,972 99.86 233,927 3.26
7,493,179 99.82 215,100 2.87
7,738,132 99.74 233,548 3.01
8,223,257 99.17 200,077 2.41
-177-
·"
-178-
I I
(1)
(2)
Fiscal
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
CITY OF COLLEGE STATION, TEXAS
ASSESSED VALUE OF TAXABLE PROPERTIES (1)
LAST TEN FISCAL YEARS
Land and Personal Property Less Exemptions Less TIF (2)
Improvements and Minerals and Abatements Captured Value
$ 995,686,332 $ 161,343,707 $ 38,794,667 $ 0
983,973,909 156,164,603 38,658,990 0
1,013,892,433 150,886,397 38,166,827 0
1,184,748,445 168,378,927 164,570,381 0
1, 145, 143,509 172,473,765 41,945,080 0
1,315,229,397 183,852,688 44,813,941 0
1,500,298,696 158,694, 184 47,371,511 0
1,699,990,449 235,332,211 234, 121,234 5,526,343
1,813, 136,426 251,996,841 245,085,209 12,889,738
1,946,701,852 261,317,181 276,453,209 18,504,453
Assessed Value is 100% of the estimated actual value.
Tax Increment Financing District (TIF)
Sources: Brazos County Appraisal District
1998 Certified Appraisal Roll
'90 '91 '92
Assessed Value of Taxable Properties
(for the last ten fiscal years)
'93 '94 '95 '96 '97
Fiscal Year
-179-
Total
$ 1, 118,235,372
1,101,479,522
1,126,612,003
1, 188,556,991
1,275,672, 194
1,454,268, 144
1,611,621,369
1,695,675,083
1,807, 158,320
1,913,061,371
2.00
--
1.80 r/) c: 0
1.60 .£J
'--'
1.40 "'
..
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1.00
'98 99
·"
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Fiscal
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
Tax Rates (2)
(Per $100 of Assessed Value)
Year (1) City School County Total (3)
1990 $ .4000 $ 1.300 $ .368 $ 2.0680
1991 .4000 1.440 .410 2.2500
1992 .4000 1.680 .439 2.5190
1993 .4125 1.680 .439 2.5315
1994 .4450 1.630 .434 2.5090
1995 .4450 1.610 .418 2.4730
1996 .4450 1.610 .410 2.4650
1997 .4427 1.690 .418 2.5507
1998 .4293 1.740 .417 2.5863
1999 .4293 1.750 .417 2.5967
(1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues
to be collected in the following fiscal year.
(2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions
become delinquent on February 1. The penalty is set by state law at 6% in February,
and an additional 1% per month up to 12%. The interest is accrued at 1% per month.
(3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each
jurisdiction by State Statute. This limit is for both operations and debt service
combined.
Source: Brazos County Appraisal District
-180-
City
100%
100
100
100
100
100
100
100
100
100
Tax Ratios
School
100%
100
100
100
100
100
100
100
100
100
Original Tax Levies
County City
100% $ 4,472,941 $
100 4,999,328
100 5,130,768
100 4,902,806
100 5,681,754
100 6,471,498
100 7,171;715
100 7,506,754
100 7,758,131
100 8,292,212
Property Tax Rates
(for the last ten fiscal years)
School
15,814,785
17,388,938
18,612,589
21,608,259
23,390,262
26,261,015
28,663,937
31,524,892
33,969,261
39,822,571
OCity l2J School CJ Count�·
'90 '91 '92 '93 '94 '95 '96 '97
Fiscal Year
-181-
..
County
$ 10,476,587
11,438,852
12,184,729
12,789,846
13,374,336
14,211,900
15,071,727
15,968,203
17,043,370
18,917,599
'98 99
: ..
·.'.
.. _.-
'.
Fiscal
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
CITY OF COLLEGE STATION, TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Percentage of
Current Assessments Assessments
Assessment Collected Collected (%)
$ 40,926 $ 14,251 5.67%
0 31,016 13.07
0 4,682 2.27
0 58,358 28.95
0 4,779 3.34
0 59,141 42.71
0 17,217 21.70
0 2,152 3.46
0 36,367 60.65
0 503 2.13
Source: City of College Station Fiscal Services Department
-182-
Total
Outstanding
Assessments
$ 237,306
206,290
201,608
143,250
138,471
79,330
62,113
59,962
23,595
23,092
CITY OF COLLEGE STATION, TEXAS
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 1999
The City has no general obligation legal debt limit other than a ceiling on the tax rate as
specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100%
valuation.
-183-
. � .
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. ; .
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.•.
CITY OF COLLEGE STATION, TEXAS
RA TIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
Fiscal Estimated Assessed Gross
Year Population Value Bonded Debt
1990 51,977 (1) $ 1, 118,235,372 $ 20,664,590
1991 52,45 6 (2) 1,101,479,522 18,577,355
1992 53,686 (1) 1,126,612,003 21,103,590
1993 54,449 (1) 1, 188,556,991 19,014,385
1994 56,37 4 (1) 1,275,672, 194 17,028,340
1995 58,627 (1 ) 1,454,268, 144 25,722,210
1996 60,040 (1) 1,611,621,369 22,263,475
1997 61,525 (1) 1,701,201,476 25,388,915
1998 63,13 0 (1) 1,807, 158,320 28,960,000
1999 66,200 (1) 1,913,061,371 32,750,000
(1) Source: Metropolitan Planning Organization & City of College Station Planning
Division
(2) Source: U.S. Government Preliminary Census
-184-
Less Debt Service
Cash Funds
$ 1,528,503 $
1, 146,493
856, 151
870,035
1,364,212
1,845,774
1,189,570
1,947,403
2,826,148
3,472,280
'90 '91 '92
Ratio of
Net Net Bonded Debt
Bonded Debt To Assessed Valuation
19,136,087 1.71
17,430,862 1.58
20,247,439 1.80
18,144,350 1.53
15,664,128 1.23
23,876,436 1.64
21,073,905 1.31
23,441,512 1.38
26, 133,852 1.45
29,277,720 1.53
Net Bonded Debt per Capita
(for the last ten fiscal years)
'93 '94 '95 '96
Fiscal Year
-185-
Net
Bonded Debt
Per Capita
$ 368
332
377
333
278
407
351
381
414
442
.. ··.
475
425
"'
i..
375 C<:I -
0 Q 325
275
'97 '98 99
...
•!_.·
CITY OF COLLEGE STATION, TEXAS
SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT
SEPTEMBER 30, 1999
Net Debt City's Share
Per
Taxing Body Amount As Of Percent Amount Capita*
ESTIMATED OVERLAPPING DEBT
College Station l.S.D. (1) $ 73,493,870 8/31/99 83.48% $ 61,352,683 $ 927
Brazos County (2) 0 9/30/99 40.98 0 0
Bryan l.S.D. (3) 70,854,992 8/31/99 5.17 3,663,203 55
65,015,886 982
NET BONDED DEBT
City of College Station(4) 29,277,720 9130199 100.00 29,277,720 442
NET BONDED AND ESTIMATED OVERLAPPING DEBT $ 94,293,606 $ 1,424
* Population: 66,200
(1) Source: College Station Independent School District
(2) Source: Brazos County Auditor
(3) Source: Bryan Independent School District
(4) Source: City of College Station Finance Department
-186-
.I
CITY OF COLLEGE STATION, TEXAS
RA TIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT
TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES
LAST TEN FISCAL YEARS
Total General
Interest, Fiscal Governmental
Fiscal and Other Total Debt Expenditures and
Year Principal Charges Service Other Uses
1990 $ 1,913,720 $ 1,508,983 $ 3,422,703 $ 16,384,008
1991 2,206,493 1,464,946 3,671,439 17,838,939
1992 3,332,876 1,510,729 4,843,605 19,669,730
1993 2, 111,906 1,396,999 3,508,905 19,539,367
1994 2,066,045 1,254,877 3,320,922 22,244,005
1995 5,796,130 (1) 1,519,907 7,316,037 29,702,657
1996 3,938,735 1,660,441 5,599,176 26,835,359
1997 2,694,075 1,738,745 4,432,820 33, 160, 109
1998 3,113,915 1,483,793 4,597,708 29,871,777
1999 2,845,000 2,141,792 4,986,792 30,602,519
(1) Includes refunding of $3,460,000 of short term debt.
Source: City of College Station
Ratio of Annual Debt Service Expenditures for General Obligation Debt
to Total General Governmental Expenditures and Other Uses
40.0
"' .--30.0
i.. '/;
..::: § 20.0 -
0 E Q � 10.0
0.0
'90
(for the last ten fiscal years)
fill Debt Service Expense IZJ General & Other
'91 '92 '93 '94 '95 '96 '97 '98 99
Fiscal Year
-187-·
Ratio
20.89%
20.58
24.62
17.96
14.93
24.63
20.86
13.37
15.39
16.30
·, ..
CITY OF COLLEGE STATION, TEXAS
UTILITY FUNDS
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
Operating
Expenses
Fiscal Operating (Excluding Net Average Annual Maximum
Year Revenues Depreciation) Revenues Total Coverage Total
-----1990 $ 37,108,418 $ 26,478,070 $ 10,630,348 $ 2,863,939 3.71 $ 4,245,295
1991 35,558,916 27,042,224 8,516,692 2,337,186 3.64 4,447,976
1992 37,524,486 27,463,001 10,061,485 2,186,415 4.60 4,144,820
1993 39,637,874 28,912,833 10,725,041 1,683,197 6.37 4,176,525
1994 (1) 48,291,091 36,190,720 12,100,371 1,553,305 7.79 4,176,525
1995 (1 ) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551
1996 (2) 45,380,036 32,395,644 12,984,392 2,655,401 4.89 6,089,271
1997 48,615,366 29,608,260 19,007, 106 2,968, 110 6.40 6,388,449
1998 49,966,216 27,885,854 22,080,362 3,014,943 7.32 5,906,739
1999 49, 101, 104 30,080,145 19,020,959 2,844,899 6.69 5,502,384
(1) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes.
(2) In Fiscal Year 1996, the Utility Billing Fund was reported separately as an Internal Service Fund.
Source: City of College Station
�188-
Annual
Coverage
2.50
1.91
2.43
2.57
2.90
2.08
2.13
2.98
3.74
3.46
CITY OF COLLEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential Construction Commercial Construction
Number Number of Number
of Permits Permits of Permits
Year Value Value
1990 213 $ 12,539,486 56 $ 3,870,491 269
1991 370 18,933,748 164 17,319,566 534
1992 475 31,503,185 153 11,648,580 628
1993 381 38, 141,976 178 27,288,295 559
1994 611 64,673,810 234 20,505,039 845
1995 424 28,514,709 225 38, 130,694 649
1996 700 48,953,298 81 14,432,979 781
1997 591 53,435,022 212 47,682,555 803
1998 594 69,831,880 361 57,439,865 955
·1999 559 83,973, 154 133 26,473,274 692
Source: City of College Station Building Division
1000
900
800
'O
Q,; 700 ::I
"'
"' 600 -
;...,
Q,; 500 �
E 400 ::I z
300
200
JOO
'90 '91
Construction Permits
(for the last ten fiscal years)
0 Residential D Commercial
'92 '93 '94 '95 '96
Fiscal Year
-189-
'97 '98
1 ·.
Total
Value
$ 16,409,977
36,253,314
43,151,765
65,430,271
85, 178,849
66,645,403
63,386,277
101,117,577
127,271,745
110,446,428
99
..
·. : ....
. ·-�
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL TAXPAYERS
SEPTEMBER 30, 1999
1998 Assessed
Taxpayer Type of Business Valuation
C.B.L. and Associates Retail Mall $ 50,059,180
GTE Southwest, Inc. Utility 34,424,740
W9/JP-M Real Estate Ltd Housing 24,417,115
Alkosser, David Etal Housing 23,349,060
Scott & White Hospital/Clinic Medical 21,756,530
Wal-Mart/Sam's Retail 18,456,600
University Commons-CS Housing 16,279,705
Columbia BVMC/BVMC Inc. Medical 15,907,526
Lane College Station Ltd. Hotel 12,500,000
WHG Treehouse LP Housing 11,850,000
TOTAL $ 229,000,456
Source: Brazos County Appraisal District
-190-
Percent of
Total
Assessed
Valuation
2.62%
1.80
1.28
1.22
1.14
0.97
0.85
0.83
0.65
0.62
11.98%
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL UTILITY CUSTOMERS
SEPTEMBER 30, 1999
FY 1999
Utility KWH
Customer Type of Business Consumption
College Station Independent
School District Schools 19,132,752
CBL & Associates Retail Mall 14,776,300
City of College Station Municipality 14,480,346
Wal-Mart Stores Inc. Retail 8,003,420
Albertsons Retail Grocery 7,706,936
College Station Medical Center Hospital 6,981,524
State Headquarters Building/
Texas A&M University University 6,882,080
US Department of Agriculture Government 5,250,800
Lane C/S Ltd PSP Hotel 5,123,700
TX Student Housing Private Dorm 4,632,631
TOTAL 92,970,989
Total Percent of
KWH
Consumed
3.38%
2.61
2.56
1.41
1.36
1.23
1.21
0.93
0.90
0.82
16.41%
Total KWH Consumption for the period October 1, 1998 to September 30, 1999 was 566,604,819.
Source: City of College Station Utility Billing Division
-191-
CITY OF COLLEGE STATION, TEXAS
SUMMARY OF INSURANCE COVERAGE
SEPTEMBER 30, 1999
Self Insured
Insurance Company Coverage Retention Limits
Texas Municipal League Worker Compensation $100,000 Statutory
per claim
United National Insurance Co. General Liability $25,000 $1,000,000
.. Auto Liability per claim each occurence
,. ... Law Enforcement
Public Officials
Liability
Property
Reliance Insurance Excess Property N/A $79,877, 123
Hartford Steam Boiler Boiler and Machinery $5,000 $3,000,000
per
occurence
.... ·· American Motorists Crime $5000 $1,000,000
per
occurrence
Associated Aviation Non-Owned Aircraft $0.00 $1,000,000
Underwriters
-192-
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1999
Date incorporated
Date first charter adopted
Date present charter amended
Form of government
Area in square miles:
Fire Protection:
Police Protection:
Recreation:
Square
Year
1938
1948
1958
1968
1978
1982
1986
1988
1992
1994
1996
1998
Miles
Miles of streets
Miles of sidewalks
Number of stations
1.5
4.2
7.3
17.3
22.6
23.8
26.7
27.7
28.1
30.0
38.2
40.8
Number of full-time employees
Number of employees (sworn)
Number of employees (civilian)
Number of patrol units
One jail facility with a capacity of 20
Number of playgrounds
Number of basketball courts
Number of swimming pools
Number of soccer fields
Number of softball/baseball fields
Number of tennis courts
Number of picnic shelters
Number of gyms
Number of volleyball courts
Number of fitness courts
Number of nature trails
Number of open play areas
Number of picnic pavilions
Number of jogging/walking trails
(Continued)
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Paved
Unpaved
October 1938
October 1938
May 1992
Council-Manager
711 Miles
4.6 Miles
30 Miles
4
85
97
35
24
35
20
3
22
19
12
12
2
7
4
11
25
10
19
. "' ..
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CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1999
Parks:
Facility Acres
Anderson Park 8.9
Arboretum 17.0
Bee Creek Park 26.5
Bill Madeley Park 5.1
Brison Park 9.2
Brother's Pond Park 16.1
College Station Central Park 47.2
Conference Center 2.3
Cy Miller Park 2.5
Eastgate 1.8
Edelweiss 12.3
Emerald Forest Park 4.6
Gabbard Park 10.7
Georgia K. Fitch 11.3
Hensel Park-TAMU 29.7
Jack and Dorothy Miller Park 10.0
Lemon Tree Park 15.4
Lick Creek Park 515.5
Lincoln Center
Lion's Park
Longmire Park
Utility Funds:
Electric Customers (Connections)
Average Electrical Consumption:
Water Customers (Connections)
Average Water Consumption:
Number of Employees:
Electric
Water
Sewer
Water Capacity:
Number of Wells
Combined Capacity of Wells
8.0
1.5
4.2
Number of Ground Storage Tanks, 3
Number of Elevated Storage Tanks, 2
Miles of Water Lines
(Continued)
Facility
Luther Jones
Merry Oaks
Oaks Park
Parkway
Pebble Creek Park
Raintree
Richard Carter Park
Sandstone
Southwest Park Site
Southwood Complex
Steeplechase Park Site
Thomas Park
University Park Site
Veterans Athletic Park
Wayne Smith Park
Wayne Smith Ball Park
Windwood
Wolfpen Creek Park
Woodcreek Park
Woodway Park Site
TOTAL
ACREAGE
28,433
47,217,068 KWH/Month
20,165
316,005 MGW/Month
(Continued)
-194-
53.5
30.5
36
5
19,500,000 GAUday
Total capacity 10,000,000 GALS
Total capacity 3,000,000 GALS
244.5 Miles
Acres
1.8
4.6
7.5
1.9
10.2
13.0
7.1
15.2
4.8
44.7
8.9
16.1
10.2
150.0
2.5
10.8
1.4
19.9
6.6
9.3
1, 106.3
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1999
Electric Capacity:
Maximum Capacity
Number of Switching Stations
Number of Substations
Miles of Distribution Lines
Miles of Sewer Lines
Solid Waste Collection Fund:
Number of Users (Units)
Methodology
Education:
Attendance centers
Number of classrooms
Number of teachers
Number of students
Elections:
Number of registered voters:
(Continued)
230 megawatts
1
3
285 Miles
220 Miles
23,200
Curbside pickup using automated containers
10
550
550
7,200
Last general election (Bryan/College Station)
Last municipal election
70,209
35,135
Number of votes cast in:
Last general election
Last municipal election
Percentage of registered voters voting in:
Last general election
Last municipal election
Population:
Estimate
Census Count
Source: City of College Station
1999
1990
1980
1970
1960
1950
(Continued)
-195-
39,422
4,847
56.15%
13.80%
66,200
52,456
37,296
17,676
11,396
7,925
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.... ·· :,;i j ···., ·.· I
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CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1999 (Continued)
PROJECTED AND ACTUAL TEXAS A&M UNIVERSIT Y ENROLLMENT
BY FALL SEMESTERS
� .... 0
,,-. � 8��
...... f--
Year
1990
1991
1992
1993
1994
1995
1996
University Enrollment
41, 131
40,997
41,092
42,524
42,018
41,790
41,892
2 0 '
LL.I 2 I 20 1··
� ,-, 2 � _,, 2 '
1997 41,461
ffi m 1 1998 43.389
a.. 15 J 1999 43,442
er . 2000 42,000 Projected
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
Source: T AMU Planning & Institutional Analysis, October 1999
PRIMARY LABOR FORCE FOR COLLEGE STATION
Total
Labor force
24,567
24,824
25,561
26,490
27,312
27,430
26,691
28,453
28,889
30,793
Number
Employed
23,190
23,944
24,777
25,745
26,546
26,561
25,973
27,862
28,377
30,246
Number
Unemployed
1,377
880
784
745
766
869
718
591
512
547
Source: Texas Workforce Commission (Austin, Texas)
-196-
Percent
Unemployed
5.6
3.5
3.1
2.8
2.8
3.2
2.7
2.1
1.8
1.8