HomeMy WebLinkAboutFY 1996-1997 -- Comprehensive Annual Financial ReportComprehensive Annual
Financial Report
for the Fiscal Year ended September 30, 1997
City of
College Station
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On behalf of the citizens of College Station, the
City Council will promote the safety, health, and
general well-being of our community within the
bounds of fiscal responsibility while preserving
and advancing the quality of life for its citizens.
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
PREPARED BY THE
CITY OF COLLEGE STATION FINANCE DEPARTMENT
CHARLES CRYAN, INTERIM DIRECTOR OF FISCAL SERVICES
KATHLEEN HUBBARD, ACCOUNTING MANAGER
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Table of Contents
Page
INTRODUCTORY SECTION ................................................................................................................... 1
Letter of Transmittal ........................................................................................................................... 3
GFOA Certificate of Achievement for Excellence in Financial Reporting .......................................... 17
Organizational Chart ........................................................................................................................ 18
Principal City Officials ...................................................................................................................... 19
FINANCIAL SECTION ........................................................................................................................... 21
Independent Auditors' Report ........................................................................................................... 23
General Purpose Financial Statements for the Fiscal Year Ended September 30, 1997:
Combined Balance Sheet -All Fund Types and Account Groups ............................................... 26
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All
Governmental Fund Types .................................................................................................. 30
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital Projects
Funds ................................................................................................................................. 32
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund
Balance -All Proprietary and Fiduciary Fund Types ............................................................ 37
Combined Statement of Cash Flows -All Proprietary and Fiduciary Fund Types ....................... 38
Notes to General Purpose Financial Statements ....................................................................... 41
Supplemental Combining, Comparative, Individual Fund and Account Group Statements and
Schedules for the Fiscal Year ended September 30, 1997:
General Fund
Comparative Balance Sheets .............................................................................................. 79
Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ........ 80
Schedule of Revenues and Other Financing Sources -
Budget and Actual (Budgetary Basis) ............................................................................ 82
Schedule of Expenditures -Budget and Actual (Budgetary Basis) ....................................... 85
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Special Revenue Funds
Table of Contents
(Continued)
Combining Balance Sheet. ................................................................................................ 1 oo
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ........... 101
Community Development Fund
Comparative Balance Sheets ..................................................................................... 102
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 103
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 104
Hotel/Motel Tax Fund
Comparative Balance Sheets ..................................................................................... 106
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 107
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 108
Parks Escrow Fund
Comparative Balance Sheets ..................................................................................... 109
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 110
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 111
Wolf Pen Creek Tax Increment Financing District Fund
Balance Sheet ............................................................................................................ 112
Statement of Revenues, Expenditures and
Change in Fund Balance ...................................................................................... 113
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 114
Debt Service Fund
Comparative Balance Sheets ............................................................................................ 116
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ......................................................................................... 117
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ............................................................................................ 118
Capital Projects Funds
Combining Balance Sheet. ................................................................................................ 120
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ........... 122
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Table of Contents
(Continued)
Business Park Fund
_
Comparative Balance Sheets ..................................................................................... 124
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 125
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 126
Capital Equipment Fund
Comparative Balance Sheets ..................................................................................... 127
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 128
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 129
Northgate Revitalization Fund
Comparative Balance Sheets ..................................................................................... 130
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 131
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 132
Drainage Projects Fund
Balance Sheet ............................................................................................................ 133
Statement of Revenues, Expenditures and
Change in Fund Balance ...................................................................................... 134
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) .............................................................................. -....... 135
1984 Bond Fund
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 136
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis)··············································································-······· 137
1989 Bond Fund
Comparative Balance Sheets ............................. -.............................................. ·-····-·· 138
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances-................... -............. ·-···-·····-·····--········-· .. ··-·-·-··--······· 139
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis)······-·-.. ·········· .. -······-······--················-············ .. ··-······-······ 140
1991 Bond Fund
Comparative Balance Sheets ·······-···-· .. -· .. ···---·······-··--··--····-···---·-·-·---·····----· .. ··---·-·----· 141
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances. _______ , ......... ____________________ ,, _ _ ,, ___________________ ,, ..... -............ 142
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis)···-·------·--·-·-·· .. -·----------·. ___________ .-----··---······--·-·---______________ 143
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
1995 Bond Fund
Table of Contents
(Continued)
Comparative Balance Sheets ..................................................................................... 144
Comparative Statements of Revenues, Expenditures and
Changes in Fund Balances ................................................................................... 145
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ...................................................................................... 146
Enterprise Funds
Combining Balance Sheet. ................................................................................................ 148
Combining Statement of Revenues, Expenses and Changes in Retained Earnings ........... 152
Combining Statement of Cash Flows ................................................................................ 154
Electric Fund
Comparative Balance Sheets ..................................................................................... 158
Comparative Statements of Revenues, Expenses an d
Changes in Retained Earnings ............................................................................. 160
Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 161
Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 162
Water Fund
Comparative Balance Sheets ..................................................................................... 164
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 166
Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 167
Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 168
Sewer Fund
Comparative Balance Sheets ..................................................................................... 170
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 172
Schedule of Revenues -Budget and Actual (Budgetary Basis) ........... � ....................... 173
Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 17 4
Solid Waste Collection Fund
Comparative Balance Sheets ..................................................................................... 176
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 177
Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 178
Sct1edule of Expenses -Budget and Actual (Budgetary Basis) .................................... 179
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Table of Contents
(Continued)
Cedar Creek Condominium Fund
Comparative Balance Sheets ............................................................. : ....................... 180
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 181
Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 182
Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 183
Enterprise Funds
Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GMP
Basis Statement of lncome ................................................................................... 184
Internal Service Funds
Combining Balance Sheet. ................................................................................................ 186
Combining Statement of Revenues, Expenses and Changes in
Retained Earnings (Deficits) ....................................................................................... 188
Combining Statement of Cash Flows ................................................................................ 190
Employee Benefits Fund
Comparative Balance Sheets ..................................................................................... 192
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 193
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 194
Equipment Replacement Fund
Comparative Balance Sheets ..................................................................................... 195
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 196
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 197
Fleet Maintenance Fund
Balance Sheet ............................................................................................................ 198
Statement of Revenues, Expenses and
Change in Retained Earnings (Deficit) .................................................................. 199
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 200
Property and Casualty Fund
Comparative Balance Sheets ..................................................................................... 201
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 202
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 203
Unemployment Fund
Comparative Balance Sheets ..................................................................................... 204
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 205
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) _ ........... 206
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Table of Contents
(Continued)
Utility Billing Fund
Comparative Balance Sheets ..................................................................................... 207
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 208
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 209
Workers' Compensation Fund
Comparative Balance Sheets ..................................................................................... 210
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings ............................................................................. 211
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 212
Internal Service Funds
Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis)
to GAAP Basis Statement of Income ......................................................................... 21 3
Trust and Agency Funds
Combining Balance Sheet.. ............................................................................................... 216
Cemetery Perpetual Care Fund
Comparative Balance Sheets ..................................................................................... 217
Comparative Statements of Revenues, Expenses and Changes in Fund Balances ..... 218
Comparative Statements of Cash Flows ..................................................................... 219
Deferred Compensation Fund
Comparative Balance Sheets ..................................................................................... 220
Statement of Changes in Assets and Liabilities ........................................................... 221
General Fixed Assets Account Group
Comparative Schedules of General Fixed Assets by Source ............................................. 225
Schedule of General Fixed Assets by Source by Function and Activity ............................. 226
Schedule of Changes in General Fixed Assets by Function and Activity ........................... 228
STATISTICAL SECTION
General Governmental Revenues and Other Financing Sources .................................................... 230
General Governmental Expenditures and Other Uses by Function ................................................. 232
Property Tax Levies and Collections .............................................................................................. 234
Assessed Value of Taxable Properties .......................................................................................... 237
Property Tax Rates, Ratios and Levies -All Direct and Overlapping Governments ........................ 238
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Table of Contents
(Continued)
Paving Assessment Collections ..................................................................................................... 240
Computation of Legal Debt Margin ................................................................................................. 241
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita ............... 242
Schedule of Direct and Estimated Overlapping Debt.. .................................................................... 244
Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General
Governmental Expenditures and Other Uses ........................................................................... 245
Utility Funds -Schedule of Revenue Bond Coverage ..................................................................... 246
Construction Permits ...................................................................................................................... 24 7
Principal Taxpayers ....................................................................................................................... 248
Principal Utility Customers ............................................................................................................. 249
Miscellaneous Statistical and Demographic Data ........................................................................... 250
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INTRODUCTORY SECTION
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COLLEGE STATION
March 2, 1998
Honorable Mayor
Members of the City Council
City of College Station, Texas
P. 0. Box 9960 1101 Texas Avenue
Tel: 409 764 3500
College Station, TX 77842
The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for
the fiscal year ended September 30, 1997, is submitted herewith as mandated by the City's
Charter and state statutes. These ordinances and statutes require that the City issue annually
a report on its financial position and activity and that this report be audited by an independent
firm of certified public accountants. This report was prepared by the City's Accounting Division
·· 1 of the Fiscal Services Department. Responsibility for the accuracy of the presented data and
the completeness and fairness of the presentation, including all disclosures, rests with the City.
We believe the data, as presented, is accurate in all material respects; that it is presented in a
manner designed to. fairly set forth the financial position of the City's various funds and
account groups; and that all disclosures necessary to enable the reader to gain the maximum ·
understanding of the City's financial affairs are included.
The Comprehensive Annual Financial Report is presented in three major sections:
introductory, financial, and statistical. The introductory section, which is unaudited, includes
this transmittal letter, the City's organizational chart and a list of principal elected and
appointed officials of the City. The financial section includes the general purpose financial
statements and the combining and individual fund and account group financial statements and
schedules, as well as the auditors' report on the financial statements and schedules. The
statistical section, which is unaudited, includes selected financial and demographic
information, generally presented on a multi-year basis to allow for trend analysis of the
finances of the City.
The City is required to undergo an annual single audit in conformity with the provisions of the
Federal Single Audit Act, as amended, of 1996 and U.S. Office of Management and Budget
Circular A-133, Audits of States, Local Governments, and non-profit organizaitons. Information
related to this single audit, including the schedule of federal financial assistance, findings and
recommendations, and auditors' reports on the internal control structure and compliance with
applicable laws and regulations, are reported separately.
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Home of Te xas A&M University
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This report includes all funds and account groups of the City. The City provides a full range of
municipal services. These services include police and fire protection; the construction and
maintenance of streets, storm drainage, and infrastructure; municipal utilities in the areas of
electric, water; sewer, and solid waste collection; recreational activities and cultural events.
The College Station Independent School District is administered by a separate, elected board
and operates with its own funding sources; therefore, it has not been included in this report.
THE CITY OF COLLEGE STATION
The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf
of Mexico, conveniently located in Brazos County 90 miles north of Houston, 165 miles south
of Dallas, and 100 miles east of Austin. The City currently has a land area of 38.2 square
miles and a 1997 estimated population of 61,525. The City has the power, by state statute, to
extend its corporate limits by annexation which it has done periodically.
The City of College Station utilizes a Council-Manager form of government and is organized
under the Constitution and Laws of the State of Texas. The City is a home-rule city first
chartered in 1938. The City Council is comprised of six members and a Mayor elected at
large. The Council appoints the City Manager, the City Attorney, the City Secretary, and the
City Judge. All other staff members work under the direction of the City Manager .
Of major importance to the City of College Station is Texas A&M University, located on a
5,200 acre campus within the corporate limits of the City. Texas A&M University has a
significant economic impact on the City, contributing an estimated $622 million annually to the
local economy. Texas A&M University has consistently ranked in the top ten nationally among
public institutions in both enrollment and research grants. Research dollars totaled
approximately $367 million for 1997. The University has approximately 19,850 permanent and
part-time employees with a payroll of $425 million and has a physical plant valued in excess of
$1.5 billion. Student enrollment at Texas A&M University was 41 ,461 for the fall of 1997.
In addition to the University, local employment is provided by more than 85 manufacturing
industries, located in or adjacent to the City, which produce such products as aluminum
windows, business forms, furniture, chemicals, dairy products, feeds and fertilizers, modular
homes, bronze castings, and geophysical survey sensors. A growing research park is located
adjacent to the University. Major tenants include the Offshore Technology Research Center
and the Food Safety Inspection School National Training Center. Elsewhere, Northrop
Grumman manufactures and assembles printed circuit boards for military aircraft. Automated
Management Systems provides a major automated accounting service for independent
property and casualty insurance agents. The City has also developed the College Station
Business Center, a 200 acre business park. The first tenant will be United Computer Systems
(UCS), which will employ approximately 800 people and is scheduled to open its 215,000
square foot facility in the summer of 1998. Retail activity in the City is anchored by the
1,000,000 square feet of space in Post Oak Mall. Major tenants of the shopping center are
Sears-Roebuck, Dillard's , Foley's, Beall's, and J.C. Penney. Recent additions to the retail
sector are Barnes & Noble Book Store, Office Depot and Office Max.
Brazos County and the City of College Station have become a major medical center for the
Brazos Valley area. Scott and White opened its first medical clinic in College Station in 1986
and completed a major expansion in 1994 that increased the size of that clinic by some 70,000
square feet to 125,000 square feet. Columbia Medical Center operates a 100 bed full service
hospital. Current expansion includes increasing the size of the cardiac unit and a completely
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new emergency room facility addition. Two multi-story professional buildings are included in
the medical complex.
The taxable property values in the City have increased more than sixty-five percent over the
last six years to $1. 9 billion in 1997. Total ad valorem valuations in 1997 increased by
approximately $111 million, or 6.6% over 1996. Additions to the local economy included
residential and commercial development, with significant increases in sales tax revenues to the
municipality in recent years. Oil and gas activity has returned to the College Station area with
the City having permitted three well sites during calendar year 1997. The job market in
College Station continues to be strong with Brazos County having a net increase of
approximately 700 jobs in 1997 over 1996 to approximately 71,500 total jobs. The Bryan
College Station area has led the state and the nation with one of the lowest unemployment
levels for the past seven years and at the end of 1997 was 2.1 %.
College Station is the site of the George Bush Presidential Library, Museum and School of
Government and Public Service. The library and museum complex is located on the campus
of Texas A&M University. Texas A&M provides additional programs and facilities such as
research and instructional programs related to the library and museum, a conference center,
communications center, educational museum/library center, and family-oriented facilities such
as a park surrounding the presidential library and museum. The library is anticipated to attract
more than 400,000 visitors per year. With the current hotel occupancy rate at about 65%,
growth in the number of hotels in College Station is expected after the library opening in
November 1997.
Construction has begun on a special events center to be located on the Texas A&M University
campus. The $36. 7 million Reed Arena will seat up to 12,500 people and be the largest such
facility in the Brazos Valley area. The center is expected to be used for athletic events,
concerts and exhibits. Expected completion of the center is in 1998.
MAJOR INITIATIVES
For The Year The City Council developed and approved Vision Statements for the 2151
Century, that serve as general guidelines and long term goals for the City. During the budget
process, the Council adopts Strategic Issues that serve as the short term policy direction to
staff that forms the basic direction Council wishes for City services and initiatives. Major
initiatives during the last fiscal year included implementation of the drainage utility district,
continued redevelopment of the Northgate Area, continuing work on the Wolf Pen Creek
corridor plan, and the recruiting of businesses into the College Station Business Center.
The City continues to devote significant attention to its municipal infrastructure. In March
1995, the citizens approved a $22.5 million capital improvement program for general
government. The current plan is to issue the debt over approximately five years in order to
construct all of the projects included in the bond authorization and to meet the goal of no debt
service related ad valorem tax increase. The projects included are streets and sidewalk
related construction, $13.5 million; drainage projects, $1.8 million; library and public facilities,
$3.1 million; new fire station, $1.0 million; and parks improvements, $3.1 million. The first two
series of this authorization totaled $10.0 million and were issued in September 1995 and
December 1996. It is anticipated that the City will issue an additional $6.2 million from the
1995 authorization in April 1998.
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The City's transportation system is maintained by both the Texas Department of Transportation
and the City. The majority of the thoroughfares in the City are State-maintained. Those
include: University Drive, Wellborn Road, Texas Avenue, Highway 30, and George Bush
Drive. The northern section of Texas Avenue in College Station is presently being widened to
a landscaped boulevard standard by the State and is expected to be completed in mid 1998.
The western section of George Bush Drive beside the George Bush Presidential Library will be
completed at about the same time as the opening of the library in the fall of 1997. In addition
to these improvements, the City has resurfaced 16 miles of neighborhood streets over the past
year.
College Station opened its newest fire station in March 1997. This station was built after a
computerized study indicated the original Central Fire Station, located on Texas Avenue, no
longer served as broad a base of citizens as it could if the station were located in a more
southeast location. The old Central Station facility will continue to house other city operations
such as the Emergency Operations Center, the Code Enforcement Office, and Fire
Administration.
The Drainage Utility District was implemented by the City Council in October 1996 in order to
generate fees to improve the city's vast drainage system. As a result of this decision, the City
is expected to make over $2 million in improvements during fiscal year 1998. "Floodsafe" is
the designation given to these projects, which are expected to alleviate most of the flooding
and property damage that has been experienced during heavy rainfalls.
The City completed the purchase and installation of a new $2.5 million Motorola 800 Mhz
trunking radio system in order to have a more dependable city-wide radio communications
system. Problems with the older system included interference from co-users, inadequate city
wide coverage, inadequate number of channels, and no back-up system. Since Texas A&M
University was already using the same Motorola system, purchase of the new system provided
an oppor tunity to work with the University to incorporate a complete back-up system for both
entities.
Development of Lincoln/Wayne Smith Park is one of the City's 1995 bond projects. This site is
adjacent to the Lincoln Center and the original site of College Station's Little League program.
Construction plans include three new Little League baseball fields along with a concession
stand and a parking lot. The new facilities should be ready for use during the 1998 summer
baseball season.
Many of the activities of the Parks and Recreation Department generate considerable tourist
interest, especially athletic events and special events such as Dickens in the Parle This year
the Parks Department, in conjunction with the Convention and Visitor's Bureau and the Arts
Council of Brazos Valley, expanded this event to a community wide project called Holiday on
the Brazos. The goal is to progressively bring more attention and visitors to College Station
and the Brazos Valley through the vast offering of holiday activities during the normally slow
visitor season.
Wastewater projects completed during the 1997 fiscal year include the $10 million upgrading
of the City's Carter Creek wastewater treatment plant to comply with new Environmental
Protection Agency and Texas Natural Resource Conservation Commission treatment
guidelines. The City is also rehabilitating major wastewater collection lines in the Eastgate
area. Water service improvements included the completion of water well #5 which will meet
the City's water needs through the year 2000. Electric projects include system distribution
additions and underground conversion projects in conjunction with major thoroughfares
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reconstruction. The City has also begun an ongoing project to enhance street lighting on
thoroughfares within the City.
In September 1995 the City entered into a four-year contract with Texas Utilities Electric
Company ("TU") for the purchase of wholesale electric power effective January 1, 1996. The
new contract resulted in significant savings to the City's electrical customers. The combination
of the TU contract and changes in the method of billing for transmission netted the City of
College Station electric customers nearly $1 million in transmission revenues.
College Station is very proud of its citizens for their response to recycling efforts. The 1997
fiscal year was a record for the city with 2,474 tons of potential waste recycled, an increase of
3.9% over fiscal 1996. Citizens placed 10,585 gallons of oil for recycling, an increase of 45%,
and 3, 146 Christmas trees. Statistics indicate College Station residents helped to divert over
22% of their waste from the landfill through recycling.
For The Future The City continues to experience and to project increasing revenues for fiscal
year 1998 and beyond, with projected growth in sales tax revenue, franchise fees, utility
revenues, and continued growth in taxable property values. Departments are encouraged to
improve productivity as one means to continue to meet the high service levels currently offered
our citizens.
The City Council approved the use of $2.3 million from the General Fund unreserved fund
balance from fiscal 1997 for two purposes: $300,000 for a teen center and $2.0 million for
debt avoidance. These funds along with the planned use of more than $2 million of Utility
revenues annually will help the need for some future debt. The City is also setting aside
$200,000 annually from General Fund revenues to be used for thoroughfare reconstruction.
Beginning in fiscal 1997, the City established a drainage utility fee that is planned to be used
on a current basis to plan and construct drainage mitigation projects. From various sources,
the City is providing more than $3 million annually for capital projects previously requiring debt.
A new $2.3 million Utility Customer Service Center is being designed and will be located on a
site near the Public Works and Police Departments. As the City continues to grow to the
South and East, this site will provide easier access to a majority of College Station residents
since it is in a more centralized location. Drive-through access at this site will be improved
over the present location where the Texas A venue widening has made entry difficult and
stacking space limited.
The Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste
Management Agency ("BVSWMA") in 1990 in order to achieve economies of scale in the joint
operation and planning for a regional landfill facility. BVSWMA is in the final stages of
acquiring a new landfill site anticipated to have a life of up to 50 years. The Agency intends to
acquire and permit the site prior to using up the available space at its current Rock Prairie
Road Landfill site that is projected to be full between 2000 and 2002.
The City began construction of a new library as part of the present community library system.
The library is scheduled to be open for business in March 1998. The library will house separate
reading rooms for adults and children, a meeting room, periodical room, puppet stage, and
small and large study rooms with computers equipped with office software and connections to
the Internet.
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The Bike Loop, a multi-agency project between the City of College Station and the Texas
Department of Transportation, is in the engineering design stages and will probably begin
construction in late 1998. This project is a part of the City's Bikeway Master Plan which is
intended to bring a more bike friendly environment to the community.
The Bush Library opened in November 1997 with an international grand opening event
attended by the President, ex-Presidents and heads of state from around the world. College
Station, TAMU and all local officials were proud to participate in a major event for the area and
also for the country and the world. Because the opening of the Bush Library and Museum is
expected to increase the number of tourists visiting the City, code enforcement and work in
blighted areas has become a priority. The City has adopted a comprehensive streetscape plan
to enhance the visual appeal of the community. Also, the State of Texas completed the
reconstruction of George Bush Drive into a four-lane thoroughfare with landscaped medians.
College Station will continue Phase Ill of its Color College Station banners project this year.
Decorative banners will continue to be placed throughout the city at key areas and entrance
ways, such as along George Bush Drive near the Presidential Library entry and in Northgate.
Activities are well underway in Northgate with the facade improvement program, where
businesses can receive financial assistance to bring their businesses up to standards set by
the Northgate Revitalization Committee. This project also includes the design and
development of a pedestrian promenade and parking lot in the Patricia Street area. The
revitalization of the Southside and Northgate areas is also a priority for College Station this
year. Southside revitalization is still in the early stages of discussion with the neighborhood.
Economic development in College Station takes several forms. Tourism is expected to
continue to play an important role in College Station's economy. Several hotels are in the
planning stages along with the City's development of a proposed convention center complex
as part of the Wolf Pen Corridor which was approved by voters in a referendum in November
1997.
Development activity in the City of College Station is expected to continue with very positive
growth. Bryan Coca-Cola Bottling Company has purchased 100 acres in College Station, and
construction of those facilities should begin in 1998. The location of United Computer Systems
in the Business Center is the first of a number of businesses expected to locate in the
Business Center and provide impetus to begin Phase II development.
FINANCIAL INFORMATION
The City is responsible for establishing and maintaining an internal control structure designed
to ensure that the assets of the City are protected from loss, theft or misuse and to ensure that
adequate accounting data are compiled to allow for the preparation of financial statements in
conformity with generally accepted accounting principles. The internal control structure is
designed to provide reasonable, but not absolute, assurance that these objectives are met.
The concept of reasonable assurance recognizes that:
(1) the cost of a control should not exceed the benefits likely to be derived; and
(2) the valuation of costs and benefits requires estimates and judgments by
management.
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Single Audit. The City receives federal financial assistance and is responsible for ensuring
that an adequate internal control structure is in place to ensure compliance with applicable
laws and regulations related to those programs. This internal control structure is subject to
periodic evaluation by management.
Tests are made to determine the adequacy of the internal control structure, including that
portion related to federal financial assistance programs, as well as to determine that the City
has complied with applicable laws and regulations. The results of the City's single audit for the
fiscal year ended September 30, 1997, provided no significant violations of applicable laws or
regulations relating to federal financial assistance programs of the City.
Budgetary Controls. The City maintains a system of budgetary controls. The objective of
these budgetary controls is to ensure compliance with legal provisions embodied in the annual
budget appropriations ordinance approved by the City Council. Activities of the General Fund,
Debt Service Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds,
and the Internal Service Funds are included in the budget appropriations ordinance.
The level of budgetary control, that is the level at which expenditures cannot legally exceed
appropriations, is established at department level within the General Fund and fund level for all
other funds. The City's Budget Office monitors expenditure activity on a monthly basis against
budgeted amounts and reports significant variances to the City Manager. The City continues
to meet its responsibility for sound financial management.
General Fund and Debt Service Fund Revenues. The following schedule presents a summary
of General Fund and Debt Service Fund revenues and other various financing sources for the
fiscal year ended September 30, 1997. Comparisons to the previous fiscal year have been
included.
Fiscal Year Fiscal Year
Ended Percent Ended Increase
Revenue Source 9/30/97 of Total 9/30/96 (Decrease}
General Fund Property Tax $ 2,733,016 7.8% $ 2,632,408 $ 100,608
Sales and Mixed Drink Tax 9,929, 157 28.4 9,605,208 323,949
Franchise Fees 1,088,349 3.1 1,876,572 (788,223)
Licenses and Permits 487,300 1.4 513,624 (26,324)
Fines and Penalties 1,177,057 3.4 1,342,865 (165,808)
Charges for Services 1,250,952 3.6 1,249,491 1,461
Operating Transfers In 5,387,075 15.4 5,523,091 (136,016)
Miscellaneous Revenues 1,304,713 3.7 962,608 342,105
Other Financing Sources 6,828,120 19.5 199,300 6,628,820
Debt Service Property Tax 4,801,894 13.7 4,583,665 218,229
Total Revenues and Other
Financing Sources $ 34,987,633 100.00% $ 28,488,832 $ 6,498,801
The most significant variance in revenue sources during 1997 was the change in other
financing sources. The increase in this item was due to a debt issuance of $6.8 million in fiscal
year 1997 to refund some prior bonds in order to reduce total debt service cost. The next
largest increase was in Miscellaneous Revenues which increased by $342, 105 or 35.5% in
fiscal year 1997 over fiscal year 1996 as a result of increased grant revenues for the
Community Oriented Policing program and increased interest due to the enlarged fund balance
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in the General Fund. The General Fund portion of the ad valorem tax increased by 3. 7% as a
result of increased property values and a reduction in the tax rate. The Debt Service portion of
the ad valorem tax revenue increased by 4.5% without a ehange in the tax rate. Sales and
Mixed Drink Tax increased by 3.3% or $323,949.
Franchise fees had the greatest decrease ($788,223) compared to the previous year. The
decrease was due to a recovery of $1.3 million in back franchise fees in FY 96. Municipal
court fines also decreased $165,808 or 33.8% due primarily to a reduction in the number of
citations issued. The reduction in the number of citations is related in part to the increase in
speed limits on the state highways from 55 miles per hour to 70 miles per hour.
Other
34.7%
REVENUES BY SOURCE
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1997
Operating
Transfer In
15.4%
$ 34,987,633
Property Tax
21.5%
Sales T:u.: and
Mixed Drink Tax
28.4%
Property taxes received during fiscal year 1997 were based on a tax levy of 44.27 cents per
$100 of assessed valuation. Under Texas state statutes, assessed valuation represents
100% of market value. The total assessed valuation of $1, 701,201,476 represents a 5.6%
increase from fiscal year 1996. The increase was caused by the completion of two major retail
stores along with strong building activity in the single family and multifamily residential sector.
Distribution of property tax rates for the last five years is as follows:
Purpose
General Fund
Debt Service Fund
Total Ad Valorem Tax Rate
$ 0.1602 $ 0.1625
0.2825 0.2825
$ 0.4427 $ 0.4450
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1995
$ 0.1625
0.2825
$ 0.4450
1994 1993
$ 0.1625 $ 0.1350
0.2825 0.2775
$ 0.4450 $ 0.4125
I
General Fund and Debt Service Fund ExQenditures. The following schedule presents a
summary of General Fund and Debt Service Fund expenditures for the fiscal year ended
September 30, 1997. Comparisons to the previous fiscal year are included.
Fiscal Year Percent Fiscal Year Increase
Function Ended 9/30/97 of Total Ended 9/30/96 (Decrease}
Current:
General Government $ 7,005,557 21.1 % $ 6,669,982 $ 335,575
Police 5,860,586 17.7 5,357,437 503,149
Fire 3,898,305 11.8 3,887,596 10,709
Public Services 3,142,284 9.5 3,554,664 (412,380)
Parks and Recreation 4,146,567 12.5 3,820,477 326,090
library Services 367,545 1.1 326,310 41,235
Less: Reimbursed
Administrative Costs (3,240,805) (9.8) (3,371,737) 130,932
Other 336,410 1.0 314,767 21,643
Debt Service:
Principal 2,694,075 8.1 3,938,735 (1,244,660)
Interest and Fiscal
Charges 1,528,188 4.6 1,660,441 (132,253)
Debt Issuance Costs 133,890 .4 2,391 131,499
Other 160,877 .5 0 160,877
Capital Outlay 365,591 1.1 593,796 (228,205)
Other Financing Uses 6,761,040 20.4 80,500 6,680,540
Total Expenditures and
Other Financing Uses $ 33,160,110 100.00 % $ 26,835,359 $ 6,324,751
Year to year expenditure changes for the General Fund can be attributed to a number of
general factors and a few specific decisions. The general factors include normal salary and
benefit changes that affect all departments.
Continued implementation of financial policies regarding facility and computer maintenance
and replacement and reorganization of departments, along with policy decisions made by
Council, caused large variances.
The Other Financing Uses category increased significantly ($6,680,540) due to a refunding of
some general obligation bonds in order to reduce total debt service cost. Similarly, the Debt
Service Principal amount decreased by $1,857,355 because of a bond refunding which
occurred in the prior fiscal year.
The major increase in Public Works expenditures reflects a reorganization which brought the
Facilities Maintenance and Traffic Signal Maintenance functions into that department. That
action accounted for $1.04 million of the increase.
The increase in the Police Department expenditures was attributed to personnel turnover. In
the previous fiscal year, that department experienced a very high turnover rate which resulted
in a higher than usual number of unfilled positions.
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The net change in l\eimbursed Administrative Costs was associated with services provided to
other operations of the City and relates to normal increases in costs. The function listed as
Other is related to the non-departmental expenditures of the City and is used for funding of
non-City activities and certain one-time projects not related to a particular department.
EXPENDITURES BY FUNCTION
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 1997
ll>ebt Service
]3.60%
Public Safety
29.50%
$ 33,160,109
PARD
12.50%
Public Works
9.50%
General
Government
11.30%
Other
23.@%
General Fund Balance. The unreserved fund balance of the General Fund increased by
$1,338,179 in 1997, a 22.45% increase over fiscal year 1996. The City Council policy on
reserve levels requires that the undesignated fund balance be at least equal to 15% of the
next year's net budgeted expenditures. The undesignated fund balance of $6,350,464 is
approximately 26.36% of fiscal year 1998 net budgeted expenditures.
Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid
waste services for the benefit of the citizens. The City purchases 100% of its electric power
requirement from Texas Utilities. The City is served through two 138 kVA transmission lines
tied to a ring bus at the City switching station, three substations, and 281 miles of distribution
lines.
Since 1981, the City has had the capability to produce and deliver 100% of its water needs
through its own water well and transmission system. The water production and transmission
system includes five wells with a combined capacity of 19.5 million gallons per day, and a
delivery system of 14 miles of 30-inch diameter pipeline with two pumping stations.
The Carter Creek Treatment Plant has a rated treatment capacity of 9.5 million gallons per day
(mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988
and has a 500,000 gallons per day treatment capacity. The two plants have a combined
treatment capacity of 10.0 mgd as compared to average current daily demand of 6 mgd.
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Solid waste collection services are provided to the citizens through a combination of residential
curbside pick-up and commercial container services. For fiscal year 1997, the Solid Waste
Collection Fund showed net income of $1,001,571 as compared to a net income of $844,869
in the prior fiscal year. Retained earnings increased 32.82% from $3,051,794 to $4,053,365.
Summary financial information of the combined utility enterprise operations for the fiscal year
ended September 30, 1997, with comparison to the previous fiscal year, is as follows:
Fiscal Year Fiscal Year
Ended 9/30/97 Ended ·9130/96
Operating Revenues:
Electric $ 33,447, 162 $ 31,564,684
Water 6,868,516 6,782,833
Sewer 6,157,949 5,813,409
Solid Waste Collection 3,598,644 3,515,713
Other 2,212, 144 1,292,281
Operating Expenses:
Wholesale Purchased Power 19,069,552 21,359, 182
Salaries and Benefits 4,375,855 4,404,316
Supplies, Maintenance and Services 5,935,974 6,065,617
Reimbursed Administrative 2,992,659 3,364,916
Depreciation 3,010,391 3,049,338
Other 206,692 205,967
Nonoperating Revenues (Expenses):
Interest Earnings 1,785,776 1,559,324
Interest Expense (2,480,435) (2,427,571)
Other, Net 564,063 608,948
Operating Transfers Out (6,384, 100) (5,308,048)
Net Income $ 10,178,596 $ 4,952,237
The only significant changes in the enterprise fund revenues were for Electric Revenues and
Other Revenues. Electric revenues increased by approximately $1.9 million primarily due to a
hot dry summer. Other revenues were up by approximately $920,000 with a windfall from
changes in transmission fees due to new Texas Public Utility Commission rulings and Federal
Energy Regulatory Commission rulings.
On the expenditure side, Purchased Power costs were down by approximately $2.29 million
due to favorable pricing from the available cheaper sources of electric generation available in
the current market. Reimbursed Administrative expenses for the enterprise funds are also
down by approximately $370,000 as a result of moving certain functions to internal service
funds and paying for the services directly.
Employee Benefits Fund. The City of College Station has a partially self-insured employee
benefits plan providing medical and dental insurance to employees and their families. The City
annually purchases both specific and aggregate stop-loss insurance to protect the financial
integrity of the plan. The plan is funded through monthly premiums of $200 paid by operating
departments for each employee and $200 paid monthly by employees electing dependent
coverage. During fiscal year 1997, the plan had net income of $150,834, as compared to net
income of $208,269 in fiscal year 1996.
-13 -
Workers' Compensation Fund. The City of College Station has a partially self-insured workers'
compensation fund that is used to account for the costs of employee claims for
injuries/illnesses resulting at or from the workplace. The revenues of the fund are derived from
premium charges to the various departments based on actuarial analysis of risks. The fund
had a net increase of $69, 785 in retained earnings for 1997 as compared to a net increase of
$215,222 in 1996.
Unemployment Fund. The City's unemployment fund is a fully self-insured fund used to
account for expenses related to claims from persons who become unemployed. Monthly
contributions based on a percentage of payroll are determined each year during the budget
process and are used to fund this activity. The fund showed a net loss 0($14,699 for 1997
versus net income of $6,905 in 1996.
Property and Casualty Fund. The Property and Casualty Fund is funded through
property/casualty insurance premiums for a partially self-insured program of the City.
Premiums are adjusted annually to meet the expenses of the fund and are based on an
actuarial review of the various City departments. The fund had a net decrease in retained
earnings of $35,506 in 1997 as compared to a net increase of $29,512 in 1996.
Equipment Replacement Fund. The Fleet Replacement Fund was established October 1,
1991. In fiscal year 1994, the name of the fund was changed to the Equipment Replacement
Fund. The revenues of the fund are derived as rents charged the departments for the various
pieces of equipment used. Net income of the fund was $864,037 for 1997 versus $1,332,332
for 1996.
Utility Billing Fund. Utility Billing is responsible for meter reading, billing, and collections for
more than 20,000 electric, water, sewer, and solid waste collection accounts. Prior to 1989,
these activities were accounted for as part of the General Fund. In the 1989 fiscal year
budget, the Utility Billing Fund was authorized as an Internal Service Fund which is financed
with user charges from the utility operating funds. In fiscal year 1997, the fund experienced a
net decrease in retained earnings of $179,050 as compared to a net increase of $32,823 in
fiscal year 1996.
Debt Administration. As of September 30, 1997, the City had a total of $26,683,915 in
General Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt
relating to Governmental Fund types. That debt of $434 per capita is serviced by revenues
from the local property tax. Under current state statutes, the City's ability to increase the levy
for property taxation is subject to a maximum cap of $2.50 per $100 valuation. The Utility
Funds have an additional $41,058,485 in total debt serviced through utility charges.
Cash Management. All investment activity of the City is handled in accordance with Resolution
4-12-90-5.5, authorizing and implementing the City of College Station Investment Policy. The
Investment Policy, established as required by state law and in conformity with state investment
statutes, ensures the safety of all funds entrusted to the City, ensures the availability of those
funds for the payment of all necessary obligations of the City, and provides for the investment
of funds in interest-bearing securi ties. Safety of the principal invested is always the primary
concern.
The City separates the investment activities from traditional banking services. Regular banking
services are handled under a three-year depository agreement effective October 1, 1994, with
First American Bank and is charged fees based on the activity level for the various services
provided_ The City currently invests funds in the full range of investments allowable under
-14 -
·\ I
state law. Accounts have been established with major brokerages for the purchase and sale
of U.S. Government and Agency obligations by the City. All purchases and sales of securities
are delivery-versus-payment through a safekeeping account at the City's third-party bank. As
of September 30, 1997, the City's investment portfolio consisted of the following:
Bank Demand Accounts
State Investment Pool
U.S. Treasury Securities
U.S. Government Agencies and
Instrumentalities Securities
Mortgage Backed Securities
Total
$
$
1,337,369
5,439,744
21,860,185
26,899,204
1,280,824
56,807,326
The City earned $3,255,881 on an average investment balance of approximately $54.8 million,
a rate of return of 5.94%, for the year ended September 30, 1997. Compared to prior years'
earnings and a market benchmark, the City's investment yield was:
RATES OF RETURN
10%
8%
6%
4%
2%
0% '93 '9 4 '95 '96 '97
�Actual � 10-Bill Index
Investment results on the portfolio are compared to The Public Investor 1 O bill index. This
hypothetical portfolio consists of ten treasury bills with an average maturity of 80 days. Every
Thursday a T-Bill matures and proceeds are reinvested alternately in three month and six
month T-Bills. This rolling index provides a benchmark for evaluating risk-free cash
management portfolios with short-term liquidity needs for payroll and accounts payable.
Risk Management. The City's insurance programs are administered by the Risk Management
Division of the Fiscal Services Department. The City's workers' compensation claims are
handled by Texas Municipal League Intergovernmental Risk Pool. Property and liability claims
are paid from a self-insurance reserve fund carried to provide for claims of $25,000 or less with
third party carriers providing for claims in excess of that amount. Safety programs are
coordinated on an ongoing basis by the Risk Manager.
- 15 -
OTHER INFORMATION
Independent Audit. State statutes require an annual audit by independent certified public
accountants. The accounting finn of Ingram, Wallis & Company, P. C. has been retained by
the City Council for this function. In addition to meeting the requirements set forth in state
statutes, the audit also was designed to meet the requirements of the Federal Single Audit Act,
as amended, of 1996 and related OMB Circular A-133. The independent auditors' report on
the general purpose financial statements and combining, individual fund and account group
statements and schedules is included in the financial section of this report. The auditors'
reports related specifically to the single audit are issued separately.
The Government Finance Officers Association of the United States and Canada ("GFOA")
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of
College Station for its Comprehensive Annual Financial Report ("CAFR") for the fiscal year
ended September 30, 1996. The Certificate of Achievement is a prestigious national award
recognizing confonnance with the highest standards for preparation of state and local
government financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized comprehensive annual financial report, whose contents
conform to program standards. Such CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of College Station
has received a Certificate of Achievement fourteen of the last fifteen years. We believe our
current report continues to conform to the Certificate of Achievement program requirements,
and we are submitting it to the GFOA.
Acknowledgments. The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the Finance
Department. We would like to express our appreciation to all members of the department who
assisted and contributed to its preparation. We would also like to thank the Mayor and City
Council for their interest and support in planning and conducting the financial operations of the
City in a responsible and progressive manner. Finally, we would like to thank our auditors,
Ingram, Wallis & Company, P. C., whose professional expertise and advice have resulted in
continuing improvements in the quality of the City's financial reporting.
Respectfully submitted,
/j!:'t I/ G1 � �(es Cryan I
Interim Director of Fiscal Services
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Certificate of
Achieverrlent
for Excellence
in Financia l
Reporting
Presented to
City of College Station,
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 1996
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and pu blic employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
�K �
Presid:nt 0
/)f/7-/.� [�_xeculive Director
- 17 -
co
F1R£
O!'EHAnO�S
MANAGE.l.1ENT
SERVICES
POU CE
AOMIN!STRA TION
UNIFORM
PATROL
CR.JM!NAL
INVESTIGATIONS
SPECIAL Sf.RVICES
QUARTER.'v'\ASTER
C0-1M\JNCA TIONS/
JAIL
PREVEITT!ON
SE..RVICES
EDUCATION
AND
INFORMATION
SE..RV!CES
OFF1CE OF
MANAGEMENT
AND BUDGET
ORGANIZA T!ON
REVIEW
ECONOMIC AND
COMMUNITY
DEVELOPMENT
ECONOMIC
DEVELOPMEl"r
COMMUNITY
DEVELOPMENT
CITY OF
COLLEGE STATION
CITIZENS OF
COLLEGE STATION
MAYOR AND
COUNCIL
Cm'
ATTORNEY 1:����ARY __ J
MUNICIPAL
JUDGES
ASSJSTAT'<T CITY
MANAGER
PUBLIC RELA..TIONS
AND MARKETING
FlNANANCIAL
SERVICES
ACCOUNTING
PURCHASING
RJSK
MANAGEMENT
MUNICIPAL
COURT
I APPOINTED ]
BOARDS
PARKS AND
RECREATION
RECREATION
SPECIAL
FACILmEs
PARKS
OPERATIONS
CONVE.tmON
AND VISITORS
BUREAU
ARTS COUNCIL
DEVELOPME/"IT
SERVICES
ENGINEERING
DEVELOPMENT
ENERGY
CONSERVATION
PUBUCWORKS
1�=1
c:J
SOL!DWASTE
COLLECTION
ENGINEERING
CAPITAL PROJECTS
FACUf/ES
MAINTENANCE.
PL'BUC UTILITIES OFFlCE OF
TECHNOLOGY AND
INFORMATION
SERVICES
MANAGEMEf'IT
INFORMATION
SERVICES
GEOGRAPHIC
INFORMATION
AND MAP
SERVICES
COMMUNICATION
SERVICES
UT!UTY
CUSTOMER
SERVJCES
c:J
HUMAN
RESOURCES
Elected Officials:
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL CITY OFFICIALS
September 30, 1997
Mayor ............................................................................................................ Lynn R. Mcllhaney
Council Members ................................................................................................... Dick Birdwell
........................................................................................................................... Swiki Anderson
............................................................................................................................. David Hickson
....................................................................................................................... Hubbard Kennady
................................................................................................................................ Larry Mariott
............................................................................................................................. Steve Esmond
City Administration:
City Manager ...................................................................................................... George K Noe
Assistant City Manager ................................................................................ Thomas E. Brymer
Director of Public Utilities .................................................................................. John C. Woody
Director of the Office of Technology and Information Services .................... Linda S. Piwonka
Interim Director of Fiscal Services ...................................................................... Charles Cryan
Director of Economic and Community Development Services .............................. Elrey B. Ash
Director of Development Services .............................................................. James M. Callaway
Fire Chief ....................................................................................................... David K. Giordano
Director of Parks and Recreation ............................................................... Stephen C. Beachy
Director of Human Resources ...................................................................... Karen N. Pavlinski
Police Chief ................................................................................................... Edgar R. Feldman
Director of Public Works .......................................................................................... Mark Smith
City Attorney ........................................................................................... Marshall H. Cargill, Jr.
City Secretary .................................................................................................. Connie L. Hooks
Director of Integrated Data Services ................................................................. Olivia Burnside
Director of Management and Budget ................................................................. Charles Cryan
Public Relations and Marketing Manager .................................................... Peggy L. Calliham
-19 -
I
l
I I I ·1 I
�1
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- 20 -
FINANCIAL SECTION
-21 -
.. /
I '.J I
j
l
i
-22 -
· James D. Ingram, III
Thomas A. Wallis
James D. Ingram, IV
Agnes L. Bennett
Judith W. Childs
Richard L. Webb
Wendi M. Stratta
Darwin K. Rydl
Blaine A. Baker
INGRAM, WALLIS & COMPANY
A PROFESSIONAL CORPORATION
Certified Public Accountants
2100 Villa Maria, Suite 100
BRYAN, TEXAS 77802
INDEPENDENT AUDITORS' REPORT
Mayor Lynn Mcilhaney,
Members of city Council and
City Manager of the City of
College Station, Texas
TELEPHONE (409) 776-2600
TEL ECO PIER (409) 774-7759
We have audited the accompanying general purpose financial
statements of the City of College Station, Texas ("City"), as of
and for the year ended September 30, 1997, as listed in the
foregoing table of contents. These general purpose financial
statements are the responsibility of the City's management. Our
responsibility is to express an opinion on these general purpose
financial statements based on our audit.
We conducted our audit in accordance with generally accepted
auditing standards and the standards applicable to financial audits
contained in Government Auditing standards, issued by the
Comptroller General of the United States. Those standards require
that we plan and perform the audit to obtain reasonable assurance
about whether the general purpose financial statements are free of
material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the
general purpose financial statements. An audit also includes
assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall general
purpose financial statement presentation. We believe that our
audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred
to above present fairly, in all material respects, the financial
position of the City as of September 30, 1997, and the results of
its operations and cash flows of its proprietary fund types and
nonexpendable trust fund for the year then ended in conformity with
generally accepted accounting principles.
-23 -
In accordance with Government Audi ting Standards, we have also
issued a report dated February 27, 1998 on our consideration of the
city's internal control structure over financial reporting and our
tests of its compliance with certain provisions of laws,
regulations, contracts and grants.
Our audit was conducted for the purpose of forming an opinion on
the general purpose financial statements taken as a whole. The
supplemental financial information listed in the foregoing table of
contents is presented for purposes of additional analysis and is
not a required part of the general purpose financial statements of
the City. Such supplemental financial information has been
subjected to the auditing procedures applied in the audit of the
general purpose financial statements and, in our opinion, is fairly
presented in all material respects in relation to the general
purpose financial statements taken as a whole.
The accompanying statistical tables, listed in the foregoing table
of contents, were not audited by us and, accordingly, we express no
opinion on them.
Bryan, Texas
February 27, 1998
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I
- 25 -
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Governmental Fund Types
Debt Capital
General Special Revenue Service Projects
Assets and Other Debits
Assets:
Equity in Cash and Cash Equivalents (Note Ill-A) $ 912,574 $ 201,216 $ 232,325 $ 963,985
Equity in Investments (Note Ill-A) 6,736,831 1,485,422 1,715,078 7,116,364
Investments 0 0 0 0
Receivables:
Accrued Interest 125,949 28,487 31,410 130,828
Grants 117,993 150,342 0 26,496
Letter of Credit 24,918 25,425 0 0
Accounts 233,790 5,977 0 105,659
Escrow 0 0 0 0
··. ·
Special Assessments 59,962 0 0 0
Delinquent Property Taxes (Note IV-A) 71,501 90,540 143,599 0
State Sales Tax (Note 1-B) 813,573 0 0 0
Notes and Loans (Note 111-B) 0 121,167 184,951 0
Other 8,845 0 0 0
Less Allowance for Uncollectible Accounts (132,254) (1,039) 0 (1,806)
Due from Other Funds 80,379 0 0 0
lnterfund Receivable (Note 111-D) 0 0 0 0
Inventories 94,352 0 0 0
Prepaid Costs 27,277 0 0 374,136
Restricted Assets:
Equity in Cash and Cash Equivalents (Note Il l-A) 20,336 0 0 0
Equity in Investments (Note Ill-A) 150,121 0 0 0
Receivables:
Accrued Interest 195 0 0 0
Accounts 0 0 0 0
Special Assessments 0 0 0 0
Less Allowance for Uncollectible Accounts 0 0 0 0
Note Receivable from Joint Venture 0 0 0 0
Equity in Joint Venture (Note IV-D) 0 0 0 0
Advance to Other Funds (Note 111-D) 0 0 0 0
Deferred Charges, Net (Note 111-E) 0 0 0 0
Property and Equipment, Net (Note 111-C) 0 0 0 0
Other Debits:
Amount Available for Retirement of Bonded
Indebtedness 0 0 0 0
Amount to be Provided for:
Accrued Vacation Leave 0 0 0 0
Retirement of Bonded Indebtedness 0 0 0 0
Total Assets $ 9,346,342 $ 2,107,537 $ 2,307,363 $ 8,715,662
- 26 -
Fiduciary Totals
Proprietary Fund Types Fund Types Account Groups (Memorandum Only)
Trust
and General General
Enterprise Internal Service Agency Fixed Assets Long-Term Debt 1997 1996
$ 2,499,732 $ 532,534 $ 27,940 $ 0 $ 0 $ 5,370,306 $ 5,297,613
18,453,596 3,931,289 206,263 0 0 39,644,843 29,778,685
0 0 1,274,057 0 0 1,274,057 1,039,596
409,513 71,218 3,805 0 0 801,210 598,394
0 0 0 0 0 294,831 52,915
0 0 0 0 0 50,343 50,425
6,914,680 12,933 541 0 0 7,273,560 7,683, 117
156,859 0 0 0 0 156,859 442,819
0 0 0 0 0 59,962 62, 113
0 0 0 0 0 305,640 233,927
0 0 0 0 0 813,573 752,679
0 0 0 0 0 306,118 417,182
970,517 0 0 0 0 979,362 803,153
(1, 142,940) (138) (8) 0 0 (1,278, 185) (1,086,854)
139,688 0 0 0 0 220,067 40,975
328,847 0 0 0 0 328,847 308,511
1,273,943 203,950 3,478 0 0 1,575,723 1,345,434
0 29,000 0 0 0 430,413 583,209
1,386,471 0 0 0 0 1,406,807 1, 160, 101
10,235,249 0 0 0 0 10,385,370 6,563,601
125,293 0 0 0 0 125,488 54,633
5,629 0 0 0 0 5,629 2,290
5,874 0 0 0 0 5,874 5,945
(4,628) 0 0 0 0 (4,628 ) 0
376,468 0 0 0 0 376,468 483,517
2,057,867 0 0 0 0 2,057,867 1,510,156
480,414 0 0 0 0 480,414 809,261
636,611 0 0 0 0 636,611 523,566
93,006,397 6,817,614 0 74,101,870 0 173,925,881 166,872, 128
0 0 0 0 1,978,813 1,978,813 1,191,368
0 0 0 0 809,582 809,582 865,786
0 0 0 0 24,705,102 24,705,102 22,847,107
$ 138,316,060 $ 11,598,400 $ 1,516,076 $ 74,101,870 $ 27,493,497 $ 275,502,807 $ 251,293,352
(Continued)
The notes to the general purpose financial statements are an integral part of this statement
-27 -
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
(Continued)
•. Governmental Fund Types
Debt
General Special Revenue Service Capital Projects
Liabilities, Equity and Other Credits
Liabilities:
Accounts Payable $ 437,490 $ 58,914 $ 0 $ 663,011
Due to Other Funds (Note 111-D) 0 80,379 0 0
Retainage Payable 22,206 17, 148 0 107,104
lnterfund Payable (Note 111-D) 0 49,798 0 65,273
Refundable Deposits 3,165 16,462 0 0
Claims Payable 0 0 0 0
Obligation Under Capital Lease-Current (Note 111-F) 0 0 0 0
Accrued Liabilities 621,862 6,177 0 0
Deferred Compensation Payable (Note IV-H) 0 0 0 0
Customer Construction Advances 76,611 0 0 25,000
Other Deferred Revenues 573,955 215,536 328,550 0
Advance from Other Funds 0 109,536 0 142,701
Liabilities Payable from Restricted Assets:
Accounts Payable 643 0 0 0
Accrued Interest Payable 0 0 0 0
Retainage Payable 0 0 0 0
Accrued Liabilities 0 0 0 0
Refundable Deposits 0 0 0 0
Revenue Bonds (Note 111-G) 0 0 0 0
General Obligation Bonds (Note 111-G) 0 0 0 0
Certificates of Obligation (Note 111-G) 0 0 0 0
Long-Term Debt (Note 111-G):
Revenue Bonds 0 0 0 0
Unamortized Amounts 0 0 0 0
General Obligation Bonds 0 0 0 0
Certificates of Obligation 0 0 0 0
Contractual Obligation 0 0 0 0
Obligation Under Capital Lease (Note 111-F) 0 0 0 0
Advances from Other Funds (Note 111-D) 0 0 0 0
Accrued Vacation 0 0 0 0
Total Liabilities 1,735,932 553,950 328,550 1,003,089
Equity and Other Credits:
Contributed Capital (Note 111-1) 0 0 0 0
Investment in General Fixed Assets 0 0 0 0
Retained Earn ings:
Reserved (Note 111-H) 0 0 0 0
Unreserved 0 0 0 0
Fund Balances:
Reserved (Note 111-H) 311,840 75,207 1,978,813 5,781,768
Unreserved:
Designated for Subsequent Years' Expenditures 948,106 759,631 0 1,080,012
Undesignated 6,350,464 718,749 0 850,793
Total Equity and Other Credits 7,610,410 1,553,587 1,978,813 7,712,573
Total Liabilities, Equity and Other Credits $ 9,346,342 $ 2,107,537 $ 2,307,363 $ 8,715,662
- 28 -
Fiduciary Totals
Proprietary Fund Types Fund Types Account Groups {Memorandum Only)
General
Internal Trust and General Long-Term
Enterprise Service Agency Fixed Assets Debt 1997 1996
$ 3,937,407 $ 149,895 $ 950 $ 0 $ 0 $ 5,247,667 $ 8,082,723
0 139,688 0 0 0 220,067 40,975
6,377 0 0 0 0 152,835 269,611
213,776 0 0 0 0 328,847 308,511
0 0 0 0 0 19,627 16,017
0 297,984 0 0 0 297,984 432,415
218,283 0 0 0 0 218,283 206,833
382,254 48,595 0 0 0 1,058,888 916,856
0 0 1,274,057 0 0 1,274,057 1,039,596
81,557 0 0 0 0 183,168 144,926
2,595 0 0 0 0 1,120,636 1,190,130
0 0 0 0 0 252,237 367,309
476,317 0 0 0 0 476,960 512,240
421,715 0 0 0 0 421,715 385,072
150,376 0 0 0 0 150,376 526,096
107 0 0 0 0 107 1,890
1,818,145 0 0 0 0 1,818, 145 1,768,318
3,995,000 0 0 0 0 3,995,000 3,940,000
181,085 0 0 0 0 181,085 385,925
26,200 0 0 0 0 26,200 26,200
36,830,000 0 0 0 0 36,830,000 33,315,000
(218,524) 0 0 0 0 (218,524) 6,911
0 0 0 0 25,388,915 25,388,915 22,509,075
26,200 0 0 0 80,000 106,200 212,400
0 0 0 0 1,215,000 1,215,000 1,615,000
483,196 0 0 0 0 483,196 701,480
228,177 0 0 0 0 228,177 441,953
156,876 60,544 0 0 809,582 1,027,002 1,079,309
49,417,119 696,706 1,275,007 0 27,493,497 82,503,850 80,442,771
20,779,567 2,339,405 0 0 0 23,118,972 22,142,666
0 0 0 74,101,870 0 74,101,870 69,270,339
9,312,191 0 0 0 0 9,312,191 4,046,112
58,807,183 8,562,289 0 0 0 67,369,472 61,654,009
0 0 241,069 0 0 8,388,697 4,327,521
0 0 0 0 0 2,787,749 1,506,465
0 0 0 0 0 7,920,006 7,903,469
88,898,941 10,901,694 241,069 74,101,870 0 192,998,957 170,850,581
$ 138,316,060 $ 11,598,400 $ 1,516,076 $ 74,101,870 $ 27,493,497 $ 275,502,807 $ 251,293,352
The notes to the general purpose financial statements are an integral part of this statement
- ?Q -
CITY OF COLLEGE STATION, TEXAS
COMBINE D STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND lYPES
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Totals
Special Debt
(Memorandum Onll'.)
Capital
General Revenue Service Projects 1997 1996
Revenues:
Taxes $ 13,750,522 $ 1,449,805 $ 4,801,894 $ 0 $ 20,002,221 $ 20,083,546
Licenses and Permits 487,300 0 0 0 487,300 513,624
Intergovernmental 326,232 1,556,558 0 40,348 1,923,138 1,562,989
Charges for Services 1,250,952 49,911 0 0 1,300,863 1,308,265
Fines, Forfeits, and Penalties 1,177,057 2,200 0 0 1,179,257 1,342,865
Special Assessments 2,152 0 0 812,725 814,877 17,216
Interest Earnings 442,503 91,133 219,452 478,739 1,231,827 970,114
Rents and Royalties 55,696 86,381 0 3,150 145,227 161,752
Loan Repayments 14,832 11,629 84,591 0 111,052 104,052
Contributions 550 96,975 0 186,804 284,329 134,767
Reimbursed Expenses 1,341 0 0 0 1,341 117,921.
Other 92,849 59,140 64,515 0 216,504 243,382
Total Revenues 17,601,986 3,403,732 5,170,452 1,521,766 27,697,936 26,560,493
Expenditures:
Current:
General Government 1,629,871 0 0 0 1,629,871 1,623,803
Fiscal Services 1,433,501 0 0 1,433,501 1,427,824
Police 5,860,586 0 0 0 5,860,586 5,357,437
Fire 3,898,305 0 0 0 3,898,305 3,887,596
Economic and Community
Development 584,076 0 0 0 584,076 485,865
Development Services 1,659,760 0 0 0 1,659,760 1,609,084
Parks and Recreation 4,146,567 0 0 0 4,146,567 3,820,477
Public Works 3,142,284 0 0 0 3,142,284 3,554,664
Office of Technology and
Information Services 1,698,349 0 0 0 1,698,349 1,523,406
Library Services 367,545 0 0 0 367,545 326,310
Housing Rehabilitation 0 52,245 0 0 52,245 159,578
Optional Relocation 0 320,782 0 0 320,782 426,294
Clearance and Demolition 0 27,247 0 0 27,247 40,174
Acquisitions 0 18,132 0 0 18,132 4,589
Interim Assistance 0 3,496 0 0 3,496 5,368
Homebuyer's Assistance 0 25,307 0 0 25,307 6,055
Commercial Rehabilitation 0 92,777 0 0 92,777 96,466.
Downpayment Assistance 0 4,000 0 0 4,CXXJ
Closing Costs 0 30,000 0 0 30,CXXJ 600
Architect and Engineering Fees 0 0 0 0 0 40
Reimbursed Administrative (3,240,805) 729,196 0 82,119 (2,429,490) (2,490,601)
(Continued)
-':\n -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
(Continued)
Contributions
Other
Capital Outlay
Debt Service:
Principal Retirement
Interest Payments
Issuance Costs
Fiscal Charges
Intergovernmental
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Proceeds from Long-Term Debt
(Note 111-G)
Premiums on Bonds Sold
Sale or General Fixed Assets
Operating Transfers In (Note 111-J)
Operating Transfers Out (Note 111-J)
Payment to Bond Escrow Agent
$
General
188,534
147,876
365,591
0
0
0
0
0
21,882,040
(4,280,054)
0
0
22,365
5,387,075
(89,308)
0
Total Other Financing Sources (Uses) _ __:5:i.:3:.::20c::J,'-'-13::..:2=-
Excess (Deficiency) of Revenues
and Other Financing Sources Over
(Under) Expenditures and Other
Financing Uses
Fund Balances, October 1
Residual Equity Transfer
Fund Balances, September 30
1,040,078
6,570,332
0
$ 7,610,410
Special
Revenue
$ 1,035,526 $
130,570
451,720
0
11,676
0
0
0
2,932,674
471,058
0
0
28,616
0
(102,975)
0
(74,359)
396,699
1,156,888
0
Debt
Service
Capital
Projects
0 $ 0
15,8n 20,165
0 4,820,026
2,694,075
1,519,344
133,890
8,844
0
4,372,030
798,422
6,545,oo:J
260,755
0
0
0
(6,816,732)
(10,9n)
787,445
1,191,368
0
0
15,258
49,736
0
0
4,987,304
(3,465,538)
5,300,oo:J
49,603
0
1,954,379
(765,071)
0
6 538,911
3,073,373
4,639,200
0
$ 1,553,587 $ 1,978,813 $ 7,712,573
Totals
(Memorandum Only)
1997 1996
$ 1,224,060 $ 1,137,860
314,488 125,421
5,637,337 6,966,441
2,694,075
1,546,278
183,626
8,844
0
34,174,048
(6,476, 112)
11,845,oo:J
310,358
50,981
7,341,454
(957,354)
(6,816,732)
11 n3,707
5,297,595
13,557,788
0
3,982,460
1,666,149
2,391
9,182
10,570
35,765,503
(9,205,010)
0
0
318,172
5,633,553
(225,505)
0
5 ,726,220
(3,478,790)
17,182,829
(146,251)
$ 18,855,383 $ 13,557,788
The notes to the general purpose financial statements are an integral part of this statement
-31 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
For the Fiscal Year Ended September 30, 1997
General Fund Special Revenue Funds
Vanance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual {Unfavorabh
Revenues:
Truces $ 13, 144,150 $ 13,750,522 $ 606,372 $ 1,463,100 - $ 1,449,805 $ (13,29!
Licenses and Permits 38S,018 487,302 99,284 0 0 (
Intergovernmental 9,000 297,523 288,523 2,557,000 1,556,558 (1,000,44:
Charges fOf Services 1,279,268 1,189,862 (89,406) 51,000 49,911 (1,0SS
Fines, FO<felts, and Penalties 1,167,600 1,177,057 9,457 500 2,200 1,7()(
Special Assessments 20,000 2,152 (17,848) 0 0 (
Interest Earnings:
Investments 332,200 440,529 108,329 65,500 86,295 20.7�
Accrued Bond 0 0 0 0 0 c
Loans 895 896 1 10,000 4,838 (5, 10,
Other Interest 0 1,079 1,079 0 0 c
Rents and Royalties 89,250 55,696 (33,554) 90,000 86,381 (3,61S
Loan Repayments 14,832 14,832 0 20,000 11,629 (8,371
Contributions 700 550 (150) 0 96,975 96,97�
Reimbursed Expenditures 2,500 1,341 (1,159) 0 0 c
Collection Service Fees 48,521 46,768 (1,753) o o c
Sale of Cemetety Lots 28,000 700 (27,300) o 0 c
Other 23,500 29,467 5,967 4,300 59,140 54,840
Total Revenues 16 548 434 17 496 276 947 842 4 261 400 3 403 732 (857,668
Expenditures:
Current:
General Government 1,663,380 1,625,902 37,478 0 0 o
Fiscal Services 1,468,129 1,430,854 37,275 o 0 0
Police 5,837,927 5,858,604 (20,677) 0 0 o
Fire 4,005,936 3,898,306 107,630 o o 0
Development Services 1,897,229 1,838,511 58,718 0 o 0
Public Works 3,260,274 3,142,667 117,607 o o o
Economic and Community
Development 972,631 651,272 321,359 o o o
Parks and Recreation 4,067,106 4,131,740 (64,634) o o o
Office of Technology and Information
Services 1,719,713 1,694,375 25,338 o 0 o
libraty Services 365,901 367,545 (1,644) o 0 0
Nondepartmental:
Housing Assistance and Rehabilitation 0 o o 345,449 52,245 293,204
Optional Relocation o o 0 705,909 320,782 385,127
Clearance and Demolition 0 0 0 86,734 27,247 59,487
Community Housing Development
Organization 0 0 0 130,350 30,000 100,350
Acquisitions 0 0 0 25,879 18,132 7,747
Interim Assistance 0 0 0 6,000 3,496 2,504
Hornebuyer's Assistance 0 0 0 142,191 25,307 116,884
Commercial Rehabilitation 0 0 0 230,157 92,777 137,380
Oownpayrnent Assistance 0 0 0 0 4,000 (4,000
Economic Development 0 0 0 100,000 0 100,000
Mordable Housing 0 0 0 350,000 0 350,000
Reimbursed Administrative (3,817,274) (3,428,990) (388,284) 856,584 729, 196 127,388
Contributions 128,449 121,434 7,015 1,070,960 1,035,526 35,434
Other 0 13,221 (13,221) 199,500 130,570 68,930.
Capital Outla y 609,471 365,591 243,880 652,325 451,720 200,605
Contingency 220,431 0 220,431 1,500 0 1,500
Debt Service:
Principal Retirement 0 0 0 82,500 46,940 35,560
Interest Payments 0 0 0 25,000 11,676 13,324
Issuance Costs 0 0 0 0 0 o
Fiscal Charges 0 0 0 0 o o.
Total Expenditures 22,399,303 21,711,032 688.271 5,011,038 2,979,614 2,031,424
-1? -
Debt Service Fund Capital Projects Fund
Variance
Favorable
Budget Actual (Unfavorable) Budget Actual
$ 4,770,000 $ 4,801,894 $ 31,894 $ 0 $ 0
0 0 0 0 0
0 0 0 0 40,348
0 0 0 0 0
0 0 0 0 0
0 0 0 750,000 812,725
160,000 157,854 (2,146) 240,000 478,739
0 46,676 46,676 0 0
0 14,922 14,922 0 0
0 0 0 0 0
0 0 0 0 3,150
0 84,591 84,591 0 0
0 0 0 0 186,804
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 64,515 64,515 0 0
4 930 000 5 170 452 240 452 990 000 1 521 766
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 922,290 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 213,300 82,119
0 0 0 0 0
0 15,877 (15,877) 11, 171 20,165
0 0 0 15,118,421 4,820,026
0 0 0 25,000 0
3,044,075 2,694,075 350,000 0 61,526
1,971,909 1,519,344 452,565 0 15,258
183,626 133,890 49,736 0 49,736
60,000 8,844 51,156 0 0
5,259,610 4,372,030 887,580 16,290,182 5,048,830
(Continued)
The notes to the general purpose financial statements are an integral part of this statement
-33 -
an a nee
Favorable
{Unfavorable)
$ 0
0
40,348
0
0
62,725
238,739
0
0
0
3,150
0
186,804
0
0
0
0
531 766
0
0
0
0
0
0
922,290
0
0
0
0
0
0
0
0
0
0
0
0
0
0
131,181
0
(8,994)
10,298,395
25,00'.J
(61,526)
(15,258)
(49,736)
0
11,241,352
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
' BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
For the Fiscal Year Ended September 30, 1997
(Continued)
General Fund Special Revenue Funds
Variance Variance
'" Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable
Excess (Deficiency) of Revenues
Over (Under) Expenditures $ (5,850,869) $ (4,214,756) $ 1,636, 113 $ (749,638) $ 424,118 $ 1,173,75€
Other Financing Sources (Uses):
Proceeds from Long-Term Debt 0 0 0 0 0 a
Premiums oo Bonds Sold 0 0 0 0 0 a
Sale of General Fixed Assets 50,000 22,365 (27,635) 155,000 28,616 (126,384
Operating Transfers In 6,067,900 6,070,875 2,975 0 0 0
Operating Transfers Out (764,300) (760,584) 3,716 0 (102,975) (102,975
Payment to Bond Escrow Agent 0 0 0 0 0 0
Total Other Financing Sources (Uses) 5,353,600 5,332,656 (20,94 4) 155,000 (74,359) (229,359
Excess (Deficiency) of Revenues and
Other Financing Sources Over (Under)
Expenditures and Other Financing Uses (497,269) 1,117,900 1,615,169 (594,638) 349,759 944,397
Fund Balances, October 1 4,128,086 6,570,332 2,442,246 1,153,963 1,156,888 2,925
Fund Balances, September 30 $ 3,630,817 $ 7,688,232 $ 4,057,415 $ 559,325 $ 1,506,647 $ 947,322
- 34 -
$
$
Debt Service Fund Capital Projects Funds
Variance Variance Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
(379,610) $ 798,422 $ 1,128,032 $ (15,300,182) $ (3,527 ,064) $ 11,773,118
6,615,000 6,545,000 (70,000) 0 5,300,000 5,300,000
310,358 260,755 (49,603) 0 49,603 49,603
0 0 0 922,290 0 (922,290)
80,000 0 (80,000) 500,000 1,954,379 1,454,379
0 0 0 0 (765,071) (765,071)
�6,816,732) �6,816,732) 0 0 0 0
188,626 (10,977) (199,603) 1,422,290 6,538,911 5,116,621
(140,984) 787,445 928,429 (13,877,892) 3,011,847 16,889,739
1,122,470 1,191,368 68,898 2,365,000 4,639,200 2,274,200
981,486 <$ 1,978,813 $ 997,327 $ (11,512,892) $ 7,651,047 $ 19,163,939
The notes to the general purpose financial statements are an integral part of this statement.
-35 -
j
. . I
I
. 1
i
i
I .
-�-
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN RETAINED EARNINGS/FUND BALANCE
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Proprietary
Fund Types
Fiduciary
Fund Types
Totals
(Memorandum Only)
Operating Revenues:
Charges for Services
Sale of Cemetery Lots
Premiums
Rental Income
Interest Earnings
Contributions
Other
Total Operating Revenues
Operating Expenses:
Purchased Power (Note IV-E)
Salaries and Benefits
Supplies
Maintenance
Purchased Professional
Services
Purchased Property Services
Other Purchased Services
Property Taxes
Claims
Administration Fees
Premiums
Reimbursed Administrative
Depreciation
Other
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Interest Earnings
Reimbursed Expenses
Contributions
Grants
Earnings in Joint Venture
Gain on Sale of Operations
Interest Expense
Loss on Sale of Assets
Other, Net
Total Nonoperating Revenues
(Expenses)
Income Before Operating Transfers
Operating Transfers Out (Note 111-J)
Net Income
Retained Earnings/Fund Balance,
October 1 (Note 111-H)
Residual Equity Transfer In
Retained Earnings/Fund Balance,
September 30
Enterprise
$ 50,072,271
0
0
0
0
0
2,212,652
52,284,923
19,069,552
4,375,855
487,976
1,424,623
1,034,233
1,900,264
1,089,123
0
0
0
0
2,992,659
3,010,391
206,692
35,591,368
16,693,555
1,800,499
54,340
0
10,000
547,711
0
(2,480,435)
0
(48,149)
(116 034)
16,577,521
(6,384, 100)
10,193,421
57,925,953
____ o
$ 68, 119,37 4
Internal
Service
$ 3,848,748
0
2,774,831
0
0
0
7,635
6,631,214
0
1,324,373
480,868
26,399
1,359
31,517
175,944
0
1,931,178
158,128
506,279
611,280
836,956
7,142
6,091,423
539,791
211,777
12,740
0
0
0
0
0
(8,527)
32,340
248 330
788,121
0
788,121
7,774,168
0
$ 8,562,289
Nonexpendable
Trust
$
$
0
47,751
0
0
11,778
2,220
0
61,749
0
0
0
0
0
0
0
0
0
0
0
0
0
198
198
61,551
0
0
0
0
0
0
0
0
(149)
(149)
61,402
0
61,402
179,667
0
241,069
1997
$ 53",921,019
47,751
2,774,831
0
11,778
2,220
2,220,287
58,977,886
19,069,552
5,700,228
968,844
1,451,022
1,035,592
1,931,781
1,265,067
0
1,931, 178
158,128
506,279
3,603,939
3,847,347
214,032
41,682,989
17,294,897
2,012,276
67,080
0
10,000
547,711
0
(2,480,435)
(8,527)
(15,958)
132 147
17,427,044
(6,384, 100)
11,042,944
65,879,788
0
$ 76,922,732
1996
$ 51,140,704
28,706
2,904,401
373,774
4,646
100
1,295,090
55,747,421
21,359,182
5,299,922
550,984
1,064,368
1,490,193
1,921,436
1,422,241
66,367
1,693,832
180,864
543,102
3,937,300
3,798,413
211,562
43,539,766
12,207,655
1,866,760
64,060
12,000
0
525,099
203,730
(2,478,448)
(14,434)
(9,138)
169 629
12,377,284
(5,408,048)
6,969,236
58,764,301
146 251
$ 65,879,788
The notes to the general purpose financial st;:iterncnts are an integral part of this statement
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Proprietary Fund Fiduciary Fund Totals
Types Type (Memorandum Only)
Nonexpendable
Enterprise Internal Service Trust 1997 1996
Cash Flows from Operating Activities:
Cash Received from Customers $ 50,886,251 $ 6,625,429 $ 61,036. $ 57,572,716 $ 56,240,0
Cash Payments to Suppliers for Goods
and Services (30,754,634) (4,119,797) (121) (34,874,552) (30,947,5
Cash Payments to Employees for Services (4,392,878) (1,277,093) 0 (5,669,971) (5,317,2
Customer Deposits Received 736,083 0 0 736,083 723,6
Customer Deposits Returned (686,256) 0 0 (686,256) (714,7
Cash Received from Contributions 0 0 2,220 2,220 12,1,
Cash Received for Reimbursed Expenses 51,173 12,740 0 63,913 63,2
Cash Received from Sale of Scrap 13,378 0 0 13,378 31,0
Cash Received from Collection Fees 31,518 0 0 31,518 6,1
Cash Received from Leases 701 0 0 701 2,4!
Cash Received from Miscellaneous Revenues 155,700 31,236 0 186,936 38,31
Cash Received from Grants 10,000 0 0 10,000
Cash Received From Other Funds 0 139,688 0 139,688
Cash Paid for Miscellaneous Expenses (119,266) (31,099) (149) (150,514) (77,71
Net Cash Provided by Operating Activities 15,931,770 1,381,104 62,986 17,375,860 20,065,71
Cash Flows froni Noncapital Financing Activities:
Principal Received on Note 107,049 0 0 107,049 98,9�
Interest Received on Note 20,500 0 0 20,500 35,4<
Principal Received on Advance to Other Funds 308,510 0 0 308,510 708,8�
Interest Received on Advance to Other Funds 66,795 0 0 66,795 116,0<
Operating Transfers In from Other Funds 0 0 0 0 957,11
Operating Transfers Out to Other Funds (6,384, 100) 0 0 (6,384, 100) (5 ,408,Q.
Principal Paid on Advance from Other Funds (200,045) 0 0 (200,045) (934,6<
Interest Paid on Advance from Other Funds (39,982) 0 0 (39,982) (123,7<,
Cash Paid to Other Funds (139,688) 0 0 (139,688)
Cash Paid to Public Agencies (207,334) 0 0 (207,334) (163,3i
Cash Received from Other Funds 0 0 0 0 133,41
Proceeds from Revenue Bond Refunding 2,710,000 0 0 2,710,000
Interest Received on Refunding Bonds 15,390 0 0 15,390
Cash Paid to Refunding Escrow Agent (80,000) 0 0 (80,000)
Cash Paid to Refunding Bonds (2,600,000) 0 0 (2,600,000)
Issuance Costs Paid on Refunding Bonds (24,075) 0 0 (24,075)
Net Cash Used for Noncapital Financing Activities (6,440,980) 0 0 (6,440,980) (4,579,7;
Cash Flows from Capital and Related Financing
Activities:
Acquisition/Construction of Capital Assets (4,285,602) (1,533,585) 0 (5,819,187) (13,508,9{
Proceeds from Sale of Capital Assets 37,699 59,292 0 96,991 69,2<
Capital Contributed by Developers 154,563 0 0 154,563 155,7•
Cash Refund on FY97 Asset Purchase 0 76,296 0 76,296
Principal Paid on Revenue Bonds (3,940,000) 0 0 (3,940,000) (3,670,<X
Principal Paid on General Obligation Bonds (450,440) 0 0 (450,440) (386,2(
Principal Paid on Certificates of Obligation (26,200) 0 0 (26,200) (26,2<
Principal Paid on Obligation under Capital Lease (206,834) 0 0 (206,834) (195,9<
Interest Paid on Revenue Bonds (2,327,347) 0 0 (2,327,347) (2 ,429,5'.
Interest Paid on General Obligation Bonds (18,111) 0 0 (18, 111) (40,21
Interest Paid on Certificates of Obligation (9,432) 0 0 (9,432) (12,5i
Interest Paid on Obligation Under Capital Lease (43,980) 0 0 (43,980) (54,8'.
(Continued)
. 38 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
(Continued)
Proprietary Fund Fiduciary Fund Totals
Types Type (Memorandum Only)
Nonexpendable
Enterprise nternal Service Trust 1997 1996
Fees Paid to Fiscal Agent $ (8,633) $ 0 $ 0 $ (8,633) $ (6,159)
Proceeds from Revenue Bonds 7,400,000 0 0 7,400,000 0
Interest Received on Revenue Bonds 46,225 0 0 46,225
Issuance Costs Paid on Revenue Bonds (150,191) 0 0 (150,191) 0
Proceeds from Advance from Other Funds 0 0 0 0 0
Cash Received from Other Funds -Misallocation of
FY 1996 Bond Proceeds 0 0 0 0 65,000 Cash Paid to Other Funds -Misallocation of FY
1996 Bond Proceeds 0 0 0 0 (65,000)
Net Cash Used for Capital and Related Financing
Activities (3,828,283) (1,397,997) 0 (5,226,280) (20,105,886)
Cash Flows from Investing Activities:
Purchase of Investments (24,272, 142) (3,326,049) (174,506) (27,772,697) (23, 178,959)
Proceeds from Sales and Maturities of Investments 17,164,490 2,997,973 104,932 20,267,395 19,979,214
Interest on Investments 1,522,925 206,540 10 369 1,739,834 1,931,482
Net Cash Used by Investing Activities (5,584,727) (121,536) (59,205) (5,765,468) (1,268,263)
Net Increase (Decrease) in Cash 71,780 (138,429) 3,781 (62,868) (5,888, 110)
Cash and Cash Equivalents, October 1 (Note 111-L) 3,814,423 670,963 24 159 4,509,545 10,397,655
Cash and Cash Equivalents, September 30 $ 3,886,203 � 532,534 � 27,940 � 4,446,677 � 4,509,545
Reconciliation of Operating Income to Net Cash
Provided by Operating Activities:
Operating Income $ 16,693,555 $ 539,791 $ 61 551 $ 17,294,897 $ 12,207,655
Adjustments to Reconcile Operating Income to Net
Cash Provid�d.by Operating Activities:
Deprec1at1on 3,010,391 836,956 0 3,647,347 3,798,413
Provision for Uncollectible Accounts 182,987 (192) 8 182,803 132,391
Operating Grants 10,000 0 0 10,000 0
Contributions 0 0 0 0 12,000
Miscellaneous Revenues 253,187 43,976 0 297,163 140,894
Miscellaneous Expenses (119,266) (31,099) (149) (150,514) (77,789)
Interest Reported as Operating Income 0 0 (11,778) (11,778) (4,646 )
Change in Assets and Liabilities:
Change in Accounts Receivable (1,226,839) (5,785) 3,985 (1,228,639) 645,802
Change in Other Receivables (171,833) 0 0 (171,833) (143,291)
Change in Inventory (175,757) (203,950) 9,300 (370,407) 60,446
Change in Prepaid Costs 600 31,000 0 31,600 10,600
Change in Accounts Payable (2,587,409) 118,616 69 (2,468,724) 3,491,695
Change in Due to Other Funds 0 139,688 0 139,688 0
Change in Claims Payable 0 (134,431) 0 (134,431) (136,047)
Change in Accrued Liabilities 25,232 30,449 0 55,681 (81,797)
Change in Deferred Revenues (717) 0 0 (717) 333
Change in Refundable Deposits 49,827 0 0 49,827 8,926
Change in Accrued Vacation (12,188} 16 085 0 3897 175
Total Adjustments (761,785) 841 313 1 435 80 963 7 858 105
Net Cash Provided by Operating Activities $ 15,931,770 $ 1,381,104 $ 62,986 $ 17,375,860 $ 20,065,760
Noncash Financing, Capital and Investing Activities: During the fiscal year, the Water Fund added capital contributed by developers in the
amount of $65,474.
The notes to the general purpose financial statements are an integral part of this statement.
-39 -
J I I
- 40 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the City of College Station, Texas ("City"), have been prepared in conformity
with generally accepted accounting principles ("GAAP") as applied to governmental units. The
Governmental Accounting Standards Board ("GASS") is the accepted standard-setting body for
establishing governmental accounting and financial reporting principles. The more significant of the City's
accounting policies are described below.
A. REPORTING ENTITY
The financial reporting entity is defined as (1) the primary government and (2) those component units for
which the primary government is financially accountable. A primary government is financially
accountable for the organizations that make up its legal entity. It is also financially accountable for the
legally separate organizations if its officials appoint a voting majority of an organization's governing body
and one or both of the following conditions are met:
(a) the primary government is able to impose its will on the component unit or
(b) the primary government's relationship with the component unit poses a real or potential financial
benefit or burden for the primary government.
Moreover, financial accountability is also deemed to exist even in the absence of simple "accountability"
(i.e., the appointment of a voting majority of the organization's governing body) if the component unit is
financially dependent upon the primary government.
A primary government has the ability to impose its will on an organization if it can significantly influence
the programs, projects, or activities of, or level of services performed or provided by, the organization. A
financial benefit or burden relationship exists if the primary government:
(a) is entitled to the organization's resources;
(b) is legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide
financial support to, the organization; or
(c) is obligated in some manner for the debt of the organization.
If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt
without approval by the primary government, then it is deemed to be fiscally dependent on the primary
government and is included as a component unit.
Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste
Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created
May 8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economies of scale savings
for the participants through joint ownership and use of regional waste management facilities. BVSWMA is
governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff
person from each city. In addition, the Mayors of each city serve alternating two-year terms on the Board,
which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA annual
budget is first approved by the BVSWMA Board and is then submitted for approval by both cities as a part
of their regular budget process.
- 41 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNI FICANT ACCOUNTING POLICIES (Continued)
B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION
The accounts of the City are organized and operated on the basis of funds and account groups. A fund i
an independent fiscal and accounting entity with a self-balancing set of aceounts. Fund accountin
segregates funds according to their intended purpose and is used to aid management in demonstratin
compliance with finance-related legal and contractual provisions. The minimum number of funds ar
maintained consistent with legal and managerial requirements. Account groups are a reporting device t
account for certain assets and liabilities of the governmental funds not recorded directly in those funds.
The City has the following fund types and account groups:
Governmental funds are used to account for the City's general government activities. Government.::
fund types use the flow of current financial resources measurement focus and the modified accrual basi
of accounting. Under the modified accrual basis of accounting, revenues are recognized whe
susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amour
of the transaction can be determined and "available" means collectible within the current period or soo
enough thereafter to pay liabilities of the current period. Expenditures are recorded when the related fun
liability is incurred, except for unmatured interest on general long-term debt which is recognized whe
due, and certain compensated absences and claims and judgements such as accrued vacation leav
which are recognized when the obligations are expected to be liquidated with expendable availabl
financial resources.
Property taxes, franchise taxes, licenses, interest, charges for services and special assessments ar
susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City ar
also recognized as revenue. Other receipts and taxes become measurable and available when cash i
received by the City and are recognized as revenue at the time.
Entitlement and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrue
criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditure
have been incurred and all other grant requirements have been met.
Governmental funds include the following fund types:
The general fund is the City's primary operating fund. It accounts for all financial resources of generc
government, except those required to be accounted for in another fund.
The special revenue funds account for revenue sources that are legally restricted to expenditure fc
specific purposes (not including expendable trusts or major capital projects).
The debt service fund accounts for the servicing of general long-term debt not being financed b
proprietary or nonexpendable trust funds.
The capital projects funds account for the acquisition of fixed assets or construction of major capit<
projects not being financed by proprietary or nonexpendable trust funds.
- 42 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued)
Proprietary funds are accounted for on the flow of economic resources measurement focus and use the
accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are
recorded at the time liabilities are incurred. The City applies all applicable Governmental Accounting
Standards Board ("GASBff) pronouncements in accounting and reporting for its proprietary operations and
all Financial Accounting Standards Board ("FASBff) Statements and interpretations issued after November
30, 1989, except for those that conflict or contradict GASS pronouncements.
Proprietary funds include the following fund types:
Enterprise funds are used to account for those operations that are financed and operated in a manner
similar to private business or where the City has decided that the determination of revenues earned, costs
incurred and/or net income is necessary for management accountability.
Internal service funds account for operations that provide services to other departments or agencies of the
City on a cost-reimbursement basis.
Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of
others.
The nonexpendable trust fund is used to account for assets of which principal may not be spent and is
accounted for using the same measurement focus and basis of accounting used by the proprietary funds.
The agency fund is custodial in nature, does not present results of operations or have a measurement
focus, and is accounted for using the modified accrual basis of accounting. This fund is used to account
for assets that the government holds for others in an agency capacity.
Account Groups. The general fixed assets account group is used to account for fixed assets not
accounted for in proprietary or trust funds. The general long-term debt account group is used to account
for general long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust
funds.
C. ASSETS, LIABILITIES AND EQUITY
1. Cash and Cash Equivalents
Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to
known amounts of cash; and (b) so near their maturity that they present insignificant risk of changes
in value because of changes in interest rates. Therefore, for purposes of the statement of cash flows,
cash and cash equivalents (including restricted assets) include demand accounts, repurchase
agreements, and government securities and agency notes with original maturities of three months or
less when purchased.
All cash, except for petty cash accounts, is deposited with the City's depository bank (First American
Bank, Bryan, Texas) in interest bearing accounts or is invested.
- 43 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
1. Cash and Cash Equivalents (Continued)
The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash
equivalents and interest income from the cash pool is allocated to the participating funds on a
monthly basis. The amount of the allocation is determined by calculating a ratio of each fund's equity
in the pool to the total pool.
2. Investments
Investments are made in accordance with the City's Investment Policy which was adopted by the City
Council on April 12, 1990. This policy is applicable to all City funds and permits investment in
obligations of the U.S. Government or its agencies, repurchase agreements made in compliance with
State of Texas Statutes, time certificates of deposit or savings accounts in state or national banks
located within the State of Texas, public funds investment pools, and money market mutual funds.
This policy designates the Director of Finance as the City's Investment Officer with whom
responsibility and authority for investment transactions reside.
The investments purchased under the provisions of the Investment Policy are managed to maintain
liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising
interest rates which depress the market value of securities. As a guideline, maturity of securities
should not exceed more than two years for cash management purposes, with the optimum weighted
average maturity of less than one year. Investments in securities of a longer maturity than two years
are considered prudent for funds maintained for capital construction, and debt service funds, if
necessary to meet projected disbursement schedules.
As a general guideline, the City of College Station's cash management portfolio is designed with the
objective of meeting, over the course of full market cycles, the average return on three-month U.S.
Treasury Bills, or the average rate of federal funds, whichever is higher. These indices are
considered benchmarks for riskless investment transactions and therefore comprise a standard for the
portfolio's rate of return. The investment program seeks to augment rates of return above this level.
In a diversified portfolio, measured losses are inevitable and must be considered within the context 01
the overall portfolio. The objective in investment of construction funds is at least to match inflation
increases in construction costs.
Active portfolio management includes the practice of selling securities prior to maturity and using thE
proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: tc
lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interes
rates fall, and to take advantage of the differences in relative yield between different types o
securities and varying maturities. "Swap" analysis is the responsibility of the City Investment Office
and the decision to execute the "swap" rests with him. To protect the portfolio from impruden
trading, no security may be sold until such time as the current market value of the security plu:
interest earned from date of purchase is at least equal to the purchase price of that security.
State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of th1
United States or its agencies, and fully collateralized repurchase agreements. The repurchas1
agreements must be purchased pursuant to a master repurchase agreement which specifies tt1at tt1<
transaction be held in a safekeeping account subject to the control and custody of the City.
-44 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
2. Investments (Continued)
Investments in security repurchase agreements may be made only with the City's depository bank,
with state or national banks domiciled in the state of Texas, or with securities dealers reporting to the
Federal Reserve Bank of New York ("Primary I. Dealers"). All securities are purchased
delivery-vs.-payment and held in the City's name in a safekeeping account at Texas Commerce Bank
of Houston.
Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of
deposit, and investments in public funds investment pools (TexPool). Investments are stated at cost,
accreted cost, or amortized cost which approximate market value.
The City also uses a pooling method to account for investments. Equity in investments and interest
income from the investment pool is allocated to the participating funds on a monthly basis and is
determined by calculating a ratio of each fund's equity in the investment pool to the total pool.
3. Inventory
Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs
of governmental fund type and proprietary fund inventories are recorded as expenditures/expenses
when consumed rather than when purchased.
4. Prepaid Costs
Payments made to vendors for services that will benefit periods beyond September 30, 1997, are
recorded as prepaid costs.
5. Restricted Assets
In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their
repayment, are classified as restricted assets on the balance sheet because their use is limited by
applicable bond covenants. In addition, customer utility deposits are classified as restricted assets
because the deposit remains the property of the customer and is not available for operations. In the
General Fund, restricted assets are comprised of Municipal Court cash bonds, police seizure funds,
and fireman's relief funds, all of which are not available for operations.
6. Investment in Joint Venture
The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting.
Required disclosures concerning the joint venture are presented in Note IV-D.
-45 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
7. Fixed Assets
General fixed assets have been acquired for general government purposes. Asset purchases are
recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets
Account Group at cost where historical records are available and at an estimated historical cost where
no historical records exist. Donated fixed assets are valued at their estimated fair market value.
Public domain fixed assets consisting of improvements other than buildings are also included in the
General Fixed Assets Account Group.
No depreciation has been provided on general fixed assets, nor has interest been capitalized.
Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at
the historical cost of acquisition, construction or, with respect to contributions of construction from
third parties (principally developers), at fair market value. In accordance with Financial Accounting
Standards Board Statement No. 71, interest is not capitalized during construction because interest is
recovered currently in the City's established rate.
Maintenance, repairs and minor renewals are charged to operating expense; major property
replacements are capitalized.
Depreciation is recorded in the above funds on a straight-line basis over the following estimated
service lives:
Utility Systems
Buildings and Improvements
Equipment
8. Compensated Absences
25 -40 years
5 -50 years
3 -10 years
Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of
service. Carryover of unused vacation time from one year to the next is allowed for a maximum of
two years. Upon termination, the respective employees are paid for any accrued vacation not taken
(up to the two-year maximum). Accumulated vacation leave that is expected to be liquidated with
expendable available financial resources is reported as an expenditure and a liability of the General
Fund. Amounts of accumulated vacation leave that are not expected to be liquidated with·
expendable available financial resources are reported in the General Long-Tenn Debt Account.
Group. .
Employees are credited with sick leave at the rate of one day per month and are allowed to
accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees
by the City and, accordingly, no liability has been recorded in the financial statements.
-46 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
9. Long-Term Obligations
Long-term debt is recognized as a liability of a governmental fund when due or when resources have
been accumulated in the Debt Service Fund for payment early in the following year. For other
long-term obligations, only that portion expected to be financed from expendable available financial
resources is reported as a fund liability of a governmental fund. The remaining portions of such
obligations are reported in the General Long-Term Debt Account Group.
Long-term liabilities directly related to and financed from proprietary fund operations are accounted
for in those funds. All other unmatured long-term indebtedness of the City is accounted for in the
General Long-Term Debt Account Group.
10. Encumbrances
Encumbrance accounting, under which purchase orders, contracts and other commitments for the
expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is
employed as an extension of formal budgetary integration in the governmental fund types.
Encumbrances outstanding at year end are reported as reservations of fund balances since they do
not constitute expenditures or liabilities in the general purpose financial statements.
11. Fund Equity
Contributed capital is recorded in proprietary funds that have received capital grants or contributions
from developers, customers or other funds. Reserved balances represent those portions of fund
equity not appropriable for expenditure or legally segregated for a specific future use. Designated
fund balances represent tentative plans for future use of financial resources.
12. Bond Discounts/Issuance Costs
In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the
current period. Bond discounts and issuance costs for proprietary fund types are deferred and
amortized over the term of the bonds using the straight-line method. Bond discounts are presented
as a reduction of the face amount of bonds payable, and issuance costs are recorded as deferred
charges.
13. lnterfund Transactions
Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions
that constitute reimbursements to a fund for expenditures/expenses initially made from that fund,
which are properly applicable to another fund, are recorded as expenditures/expenses in the
reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund
transactions other than quasi-external transactions and reimbursements are reported as operating
transfers.
- 4 7 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES {Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
14. Statements of Cash Flows
The City has elected to use the direct method in presenting the Statements of Cash Flows for each ;
the Proprietary Fund types and Nonexpendable Trust Fund.
15. Memorandum Only -Total Columns
Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" 1
indicate that they are presented only to facilitate financial analysis. Data in these columns does n'
present financial position, results of operations, or cash flows in conformity with generally acceptE
accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminatior
have not been made in the aggregation of this data.
16. Comparative Data/Reclassifications
Comparative total data for the prior year have been presented in the accompanying financi.
statements in order to provide an understanding of changes in the City's financial position an
operations. However, comparative data have not been presented in all statements because the
inclusion would make certain statements unduly complex and difficult to understand. Also, certai
amounts presented in the prior year data have been reclassified in order to be consistent with th
current year's presentation.
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
A. BUDGET ARY INFORMATION
The City follows these procedures in establishing the budgetary data reflected in the financial statements
1) Prior to September 1, the City Manager submits to the City Council a proposed operating budgi
for the fiscal year commencing the following October 1. The operating budget includes propose
expenditures and the means of financing them.
2) All budget requests are compiled by the Office of Management and Budget and presented wil
comparative and supporting data to the Mayor and City Council for review.
3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments.
4) Prior to September 27, the budget is legally enacted through passage of an ordinance.
5) The City Council must approve all transfers of budgeted amounts between departments withi
any fund and any revision that alters the total expenditure of any fund. An amount is al�
budgeted each year for contingencies which may arise. The Council has authorized the Cii
Manager to make budget transfers for contingencies if the amount does not exceed $15,000. P
other transfers must be approved by City Council. City Council may transfer amounts amor
individual budget line items within major expe nditure categories during the year, but no sue
transfer may increase tt1e overall total of the budget. Budgeted amounts as originally adoptE
were not significantly changed by such transfers during tt1e year.
-48 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FO R THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
11. STEWAR D SHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
A. BUDGET ARY INFORMATION (Continued)
6) In accordance with the City Charter, the budget may be amended after the following conditions
are met: a) The City Manager certifies that there are available revenues in excess of those
estimated in the budget. B) The City Council holds a public hearing on the supplemental
appropriation. c) The City Council approves the supplemental appropriation. Management may
not amend the budget without seeking the approval of the City Council.
7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the
General Fund, budget appropriations are adopted at the department level. Expenditures in
excess of appropriations for each fund are prohibited by the City Charter. Appropriations which
have not been expended or lawfully encumbered lapse at the end of the budget year.
8) Formal budgetary integration is legally enacted and employed as a management control device
during the year for all funds.
B. BUDGET/GMP RECONCILIATION
General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance
for uncollectible accounts receivable, or the capitalization of salaries for capital improvements projects.
Adjustments necessary to convert the General Fund revenues and other financing sources at September
30, 1997, on the GMP basis to the budgetary basis are as follows:
Revenues and Other Financing Sources -GMP Basis
Reconciling Items:
Inventory Adjustment
Correction to Deferred Revenues
Adjustment to Intergovernmental Revenues
Eliminate Operating Transfers In to Economic Development and
Thoroughfare Rehab Funds
Other
Total Reconciling Items
Total Revenues and Other Financing Sources -Budget (Non-GMP Basis)
- 49 -
$ 23,011,426
(16,575)
(68,094)
(21,710)
683,800
669
578,090
$ 23,589,516
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
11. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Adjustments necessary to convert the General Fund expenditures and other
September 30, 1997, on the GAAP basis to the budgetary basis are as follows:
Expenditures and Other Financing Uses -GAAP Basis
Reconciling Items:
Correction to Miscellaneous Expenditures
Correction to Capitalized Salaries
Inventory Adjustment
FY97 Bad Debt
Capitalized Salaries
Correction to Intergovernmental Revenues
Eliminate Operating Transfers Out to Economic Development and
Thoroughfare Rehab Funds
Other
Total Reconciling Items
Total Expenditures and Other Financing Uses -Budget (Non-GAAP Basis)
financing uses
$ 21,971,34t
(13,85(
(26,964
4,16c
(138,72C
19,264
(21,710
683,800
(5,720
500,268
$ 22,471,616'
Budgets for the Special Revenue Funds, Debt Service Fund, and Capital Projects Funds are adopte<
on a basis consistent with GAAP except that principal payments for advances from other funds an
included in the budgets as an expenditure item.
Adjustments necessary to connect the Spe ci al Revenue Funds and Capital Projects Fund�
expenditures at September 30, 1997 on the GAAP basis to the budgtary basis are as follows:
Special Revenue Capital Projects
Funds Funds
Expenditures -GAAP Basis $ 2,932,674 $ 4,987,304
Reconciling Items:
Reclass Principal Payment for Advance from
Other Funds 46,940 61,526
Total Reconciling Items 46,940 61,526
Expenditures -Budget (Non-GAAP Basis) $ 2,979,614 $ 5,048,830·
- 50 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
11. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Budgets for the Enterprise Funds are adopted on a basis consistent with GMP, except for the
following significant items:
(a) Capital outlay is included in the budget as an expense item.
(b) The budget treats principal payments for General Obligation Bonds and Certificates of
Obligation serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as an
expense item. Principal payments for Advances from Other Funds in the Solid Waste Collection
Fund are also treated as expense items in the budget.
(c) Enterprise Fund budgetary amounts do not include provisions for adjustments in inventory or
the allowance for uncollectible accounts receivable.
(d) Budgeted revenue amounts do not include a provision for revenue accruals.
(e) Budgeted expense amounts do not include a provision for depreciation expense.
The budgets for the Internal Service Funds are adopted on a basis consistent with GMP, except that
capital outlay is included in the budget as an expense item.
In fiscal year 1997, budgets for the Cedar Creek Condominium, Deferred Compensation, and
Cemetery Perpetual Care funds were not adopted.
Budgetary comparisons presented in the report are on the aforementioned budgetary basis.
Budgetary amounts are as originally adopted, or as amended by the City Council. Individual
amendments were not material in relation to the original appropriations which were amended.
C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS
The amounts of any excesses of expenditures/expenses over appropriations during fiscal year 1997,
and the funds in which they occurred are as follows:
Fund
General Fund -Library Services
1991 Bond
Fleet Maintenance
Property and Casualty
Amount
$ 1,644
182,164
93, 148
2,738
Higher than expected expenditures for supplies, purchased property services, and other purchased
services resulted in a $1,644 deficit in the General Fund Library Services budget.
The $182, 164 excess in the 1991 Bond Fund was a result of higher than expected Capital Outlay
expenditures.
- 51 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS (Continued)
In the Fleet Maintenance Fund, the $93, 148 excess can be attributed to higher than expected
supplies expense while in the Property and Casualty Fund, higher than_ expected claims and
premiums resulted in a $2,738 budget deficit.
D. DEFICIT RETAINED EARNINGS/FUND BALANCES
At the end of fiscal year 1997, the Northgate Revitalization Fund showed a negative fund balance of
$145,048. This deficit was a result of unbudgeted debt service expenditures.
The Fleet Maintenance Fund recorded a $67,280 deficit unreserved retained earnings at the end of
fiscal year 1997. This deficit was a result of higher than expected expenses for supplies.
- 52 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS
A. DEPOSITS AND INVESTMENTS
At year-end, the carrying amount of the City's cash and time deposits was $6,777, 113 and the bank
balance was $7,009,567. Cash and time deposits included investments in ttie state investment pool
amounting to $5,439,744. Balance sheet amounts for unrestricted and restricted cash and cash
equivalents at September 30, 1997, are as follows:
Unrestricted cash and cash equivalents
Restricted cash and cash equivalents
Total Cash and Cash Equivalents
$ 5,370,306
1,406,807
$ 6,777,113
The bank balance was entirely covered by federal depository insurance or by pledged collateral held
by the City's third-party custodian in the City's name. The state investment pool represents short term
investments in a pool managed by another government for which risk categorization is not
appropriate because the City's investment is not evidenced by securities that exist in physical or book
entry form.
The City's investments at September 30, 1997, are categorized below to give an indication of the
level of risk assumed by the City at year end. The carrying amount is the cost at date of purchase.
Carrying Market Value
Amount
U.S. Treasury Securities $ 21,860, 185 $ 22, 105,019
U.S. Government Agencies and
Instrumentalities Securities 26,889,204 26,991,383
Mortgage Backed Securities 1,280,824 1, 166,318
Total Direct Investments 50,030,213 50,262,720
Investment in Texas Local Government
Investment Pool 5,439,744 5,440,288
Investment in Deferred Compensation Fund 1 274 057 1,375,882
Total Investments $ 56,744,014 $ 57,078,890
While cash and cash equivalents are inclusive of investments with original maturities of three months
or less, the above schedules are inclusive of all investments.
The City invests the long-term portion of its portfolio in various mortgage backed securities (MBS's)
that offer higher yields but are sensitive to changes in interest rates and other market conditions.
Timely payment of interest and principal are guaranteed by federal agencies. If it becomes
necessary for the City to sell a portion or all of the long-term portfolio, the proceeds realized by the
City from such a sale would depend on the market conditions in existence at the time of such sale, as
-53 -
>.
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
A DEPOSITS AND INVESTMENTS (Continued)
the market value of the securities in the City's long-term portfolio will fluctuate due to interest rate
trends and other market factors.
During the fiscal year, the City sold three such securities prior to maturity because of a declining trend
in market value. Although losses on principal in the amount of $7,530, $23,803 and $16,155 were
recorded, the market value at time of sale plus the interest earned from the date of purchase was
greater than the purchase price of the securities.
The mortgage backed portion of the City's investments in the long-term portfolio contains investments
that have stated maximum maturities ranging from 11/1/97 to 8/15/02; however, these investments
are subject to pre-payment.
"Texpool" is a local government investment pool created and managed by the Texas Comptroller of
Public Accounts to invest funds on behalf of Texas political subdivisions. The pool operates on a
$1.00 net asset value basis and allows same day or next day redemptions and deposits. Interest is
allocated daily based on portfolio earnings and participant account balances. The City's investment in
Texpool is stated at cost, which approximates market. The market value of Texpool's investments as
a whole was 100.01% of the book value as of September 30, 1997.
Texpool and the deferred compensation plan are not managed by the City; therefore, the City does
not possess securities that exist in physical or book entry form. Consequently, these securities have
not been classified. The investments in the deferred compensation plan are stated at market value.
All of the City's investments consist of U.S. Government Securities and repurchase agreements of
U.S. Government Securities and are held by its agent in the City's name (Category One credit risk).
B. NOTES RECEIVABLE
General Fund: During 1991, the City sold a roller valued at $73,800 to the Brazos Valley Solid Waste
Management Agency ("BVSWMA") in exchange for a promissory note to be repaid in semi-annual
installments over a period of six years at 8% (see Note IV-D). The final installment on this note was
made to the City in fiscal 1997.
Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which
provides loans to eligible applicants from Community Development Block Grant funds. The $121,167
balance in the Special Revenue Funds represents the outstanding principal for these loans at .
September 30, 1997.
Debt Service Fund: During 1991, the City loaned BVSWMA $625,000 for the purchase of
equipment in exchange for an eight year 6% note to be repaid in semi-annual installments (See
Note IV-D).
-54 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
111. DETAIL ED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
C. FIXED ASSETS
A summary of changes in general fixed assets for the year ended September 30, 1997, is as follows:
D.
Retirements
Beginning Additions and and Ending
Balance Transfers In Transfers Out Balance
Land $ 8,385,280 $ 474,143 $ 0 $ 8,859,423
Buildings and Building
Improvements 14,889,974 566,688 840,394 14,616,268
Improvements 20,146,740 488,106 0 20,634,846
Machinery, Tools and
Equipment 10,190,272 625,480 312,265 10,503,487
Parks System 9,625,920 696,567 0 10,322,487
Construction in Progress 6,032,153 5,665,759 2,532,553 9,165,359
Total $ 69,270,339 $ 8,516,743 $ 3,685,212 $ 74, 101,870
A summary of proprietary fund type property and equipment at September 30, 1997, is as follows:
Combined Solid Waste Utility Equipment Fleet
Util � Collection BillinJ Replacement Maintenance
Fun s Fund Fun Fund Fund Total
Electric System $ 37,850,979 $ 0 $ 0 $ 0 $ 0 $ 37,850,979
Water System 37,931,654 0 0 0 0 37,931,654
Sewer System 39,815,812 0 0 0 0 39,815,812
Machinery & Equipment 2,601,531 1,720,035 553,386 5,715,529 182,671 10,773,152
Buildings &
Improvements 1,710,414 0 0 0 746,575 2,456,989
Land 988,139 0 0 0 0 988,139
Construction in Progress 4,210,451 0 355,978 2,520,469 0 7,086,898
Total 125,108,980 1,720,035 909,364 8,235,998 929,246 136,903,623
Less Accumulated
Depreciation (32,279,454) (1,543,164) (540,102) (2,512,985) (203,907) (37,079,612)
Net $ 92,829,526 $ 176,871 $ 369,262 $ 5,723,013 $ 725,339 $ 99,824,011
INTERFUND ASSETS/LIABILITIES
1. Advances To/From Other Funds
On September 30, 1992, the Electric Fund loaned $1,321,672 to the Solid Waste Collection Fund
for the purchase of automated garbage trucks and containers. The loan is payable in
semi-annual installments beginning March 30, 1994, and ending September 30, 1999, and
accrues interest at a rate of 6.75%.
-55 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCA L YEAR ENDED SEPTEMBER 30, 1997
III. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
D. INTERFUND ASSETS/LIABILITIES (Continued)
As a part of a community revitalization project, the City purchased land and buildings on
September 1, 1995. This purchase was made out of the Hotel Motel Fund and was funded by an
advance in the amount of $250,000 from the Electric Fund. The advance is payable in semi
annual installments beginning March 14, 1996, and ending September 14, 2000, and accrues
interest at a rate of 6%.
On September 30, 1996, the Electric Fund advanced $269,500 to the Northgate Revitalization
Fund for purchases related to redevelopment projects in the Northgate area of the City. This
advance is also payable in semi-annual installments beginning March 31, 1997, and ending
September 30, 2000, and accrues interest at a rate of 6%.
The current portion of the advances to other funds is recorded as an interfund receivable in the
Electric Fund and an interfund payable in each fund receiving a loan while the noncurrent portion
is recorded as an "Advance To" in the Electric Fund and an "Advance From· in each of the
receiving funds.
2. Due To/Due From Other Funds
The composition of due to/due from balances as of September 30, 1997, is as follows:
Due To
General
Electric
E. DEFERRED CHARGES
Due From
Community Development
Fleet Maintenance
Amount
$ 80,379
139,688
Deferred charges totaling $636,611 at September 30, 1997, consist of the following:
Prepaid Water Costs
On November 8, 1978, the City entered into an agreement with Texas A&M University whereby the
City would construct water system improvements for Texas A&M University. This water system was
to provide the City with an additional water source until its own system could be constructed .
beginning in January, 1979. The original agreement was for a period not to exceed five years.
However, an addendum to the contract extends the period indefinitely.
The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1 ,000
gallons of City water usage. Termination of the agreements provides for absolute title to the system
to be conveyed to Texas A&M University by the City.
- 56 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
E. DEFERRED CHARGES (Continued)
A summary of the unrecovered cost of the water system at September 30, 1997, is as follows:
Total Project Cost
Less Accumulated Water Usage Credits
Prepaid Water Costs, September 30, 1997
Bond Issuance Costs
$ 1, 167,075
(1,036,906)
$ 130.169
A summary of the bond issuance costs along with the accumulated amortization for the Electric,
Water, and Sewer Funds as of September 30, 1997, is as follows:
Electric Water Sewer Total
Bond Issuance Costs $ 215,352 $ 135,660 $ 262,503 $ 613,515
Accumulated Amortization (31, 137) (21,741) (54,195) (107,073)
Bond Issuance Costs, Net $ 184,215 $ 113,919 $ 208,308 $ 506,442
F. CAPITAL LEASES
On May 7, 1984, the City entered into a lease agreement as lessee for financing the purchase of an
elevated water storage tank. Minimum future lease payments for the water storage facility are as
follows:
Year Ending September 30
1998
1999
2000
2001
Total minimum lease payments
Less imputed interest
Present value of net minimum
lease payments
- 57 -
Total
$ 250,813
$
250,813
250,813
9,755
762,194
(60,715)
701,479
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
G. LONG-TERM DEBT
General Obligation Bonds
The City issues general obligation bonds to provide funds for the acquisition and construction o!
major capital facilities. General obligation bonds are direct obligations and pledge the full faith and
credit of the City, and such bonds have been issued for both general government and proprietary
activities. Bonds issued for proprietary activities are reported in the proprietary funds if they are
expected to be repaid from proprietary fund revenues.
On December 1, 1996, the City issued $5.3 million in General Obligation Bonds with an average
interest rate of 5.54 percent. The net proceeds of this issue will be used for reconstructing,
improving, and extending streets; improving, and extending sidewalks and bike paths; landscaping
major thoroughfares; traffic management improvements; drainage improvements; construction of a
new municipal library; and construction of parks and recreation facilities, including the initial
development of a major athletic park.
Revenue Bonds
The City also issues bonds for which the City pledges income derived from the acquired or
constructed assets to pay debt service.
On December 1, 1996, the City issued $7.4 million in revenue bonds with an average interest rate of
5.22%. The net proceeds of this issue will be used for the extension and improvement of the City's
electric light and power system, water system, and wastewater system and for the payment of
contractual obligations for professional services related to these improvements.
Advance Refundings
General obligation and revenue bonds are also issued to advance refund general obligation and
revenue bonds with higher interest rates.
As a part of the December, 1996 general obligation bond issue, the City sold $6.545 million in bonds
to advance refund $3.795 million of outstanding 1987 Series bonds with an average interest rate of
7.45 percent, $1.35 million of outstanding 1989 Series bonds with an average interest rate of 6.50
percent, and $1.425 million of outstanding 1991 Series bonds with an average interest rate of 6.29
percent. The net proceeds of $6,816,732 (after payment of $130,057 in underwriting fees, insurance,
and other issuance costs) plus an additional $145,000 of sinking fund monies and $260,755 in bond
premium were used to purchase U. S. government securities. Those securities were deposited in an
irrevocable trust with an escrow agent to provide for all future debt service payments on the series
bonds. As a result, the refunded bonds are considered to be defeased and the liability for those
bonds has been removed from the General Long-Term Debt Account Group.
The City advance refunded the above referenced bonds to reduce its total debt service payments
over the next thirteen years by $569,260 and to obtain an economic gain (difference between the
present values of the debt service payments on the old and new debt) of $443,678.
- 58 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
G. LONG-TERM DEBT (continued)
As a part of the December, 1996 revenue bond issue, the City sold $2.71 million in revenue bonds to
advance refund $2.6 million of outstanding 1990 series bonds with an average interest rate of 6.5
percent. The net proceeds of $2,765,757 (after payment of $24,243 in underwriting fees, insurance,
and other issuance costs) plus an additional $80,000 of sinking fund monies were used to purchase
U.S. government securities. Those securities were deposited in an irrevocable trust with escrow
agent to provide for all future debt service payments on the series bonds. As a result, the refunded
bonds are considered to be defeased and the liability for those bonds has been removed from the
balance sheets of the Electric, Water, and Sewer Funds.
The City advance refunded the above referenced bonds to reduce its total debt service payments
over the next 10 years by $188,546 and to obtain an economic gain (difference between the present
values of the debt service payments on the old and new debt) of $148,371.
The following is a summary of long-term debt transactions for the year ended September 30, 1997:
Governmental Fund Types
General Obligation Bonds
Contractual Obligation
Certificate of Obligation
Accrued Vacation Leave
Subtotal
Proprietary Fund Types
Utility Revenue Bonds
General Obligation Bonds
Serviced by Utility Revenues
Certificates of Obligation
Serviced by Utility Revenues
Accrued Vacation Leave:
Electric Fund
Water Fund
Sewer Fund
Solid Waste Collection Fund
Fleet Maintenance Fund
Utility Billing Fund
Obligations Under Capital Lease
(Note 111-G)
Subtotal
Total Long-Term Debt
Beginning
Balance
Incurred/
Issued
Matured/
Retired
$ 22,263,475 $ 11,845,000 $ 8,719,560 $
1,615,000 0 400,000
160,000
865,786
24,904,261
37,255,000
631,525
78,600
62,266
28,361
53, 145
25,292
0
44,459
908,313
39,086,961
0
573,673
12,418,673
10,110,000
0
0
79,689
30,787
29,668
23,964
18,088
35,894
0
10,328,090
80,000
617,344
9,816,904
6,540,000
450,44D
26,200
80,337
30,695
38,614
26,650
12,731
37,788
206,834
7,450,289
$ 63,991,222 $ 22,746,763 $ 17,267,193 $
-59 -
Other
Ending
Balance
0 $ 25,388,915
0 1,215,000
0
(12,533)
(12,533)
0
0
0
0
0
0
0
12,622
0
0
12,622
80,000
809,582
27,493,497
4D,825,000
181,085
52,400
61,618
28,453
44,199
22,606
17,979
42,565
701,479
41,977,384
89 $ 69,470,881
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
G. LONG-TERM DEBT (Continued)
Long-term debt outstanding as of September 30, 1997, consisted primarily of bonds maturing serially ar
is summarized as follows:
General Obligation Bonds:
1978 I Issue
1978 II Issue
1987 Refunding Issue
1989 Issue
1991 Issue
1994 Issue
1995 Issue
1996 Issue and Refunding
Subtotal
Certificates of Obligation:
1993 Issue
Contractual Obligation:
1995 Issue
Utility Revenue Bonds:
1990 Issue
1993 Issue
1994 Issue
1995 Refunding Issue
1995 Issue
1996 issue and Refunding
Subtotal
General Obligation Bonds Serviced
by Utility Revenues:
1978 I Issue
1987 Refunding Issue
Subtotal
Certificates of Obligation Serviced
by Utility Revenues:
Utility Service Center
Total
Interest
Rates(%)
5.00
5.70-5.80
7.10
6.50
6.00-8.00
5.50-7.50
5.10-7.00
4.70-7.50
70% of prime
5.30
6.50-8.50
4.05-5.60
5.40-6.40
7.00-7.20
5.25-6.25
4.05-5.60
5.00
7.10
12.00
-60 -
Series
Matures
1998
1999
1998
1998
2012
2014
2013
2017
1998
2000
2000
2013
2014
2001
2016
2017
1998
1998
1999
$
Principal
Balance
36,000
320,000
987,915
450,000
2,100,000
5,050,000
4,600,000
11,845,000
25,388,915
80,000
1,215,000
1, 100,000
4,955,000
14,025,000
4,935,000
5,700,000
10,110,000
40,825,000
164,000
17,085
181,085
52,400
$ 67,742,400
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
G. LONG-TERM DEBT (Continued)
Debt service requirements to maturity for all long term debt is summarized as follows:
General Utility
Obligation Bonds Revenue Bonds
Year Principal Interest Principal Interest
1998 $ 2,628,915 $ 1,423,398 $ 3,995,000 $ 2,393,449
1999 2,440,000 1 ,241 ,658 3,565,000 2,148,819
2000 2,145,000 1 ,092,802 3,495,000 1,934,944
2001 1,650,000 977,403 2,895,000 1 ,579,539
2002 1,650,000 867,591 2,060,000 1,435,626
2003-2007 6,590,000 2,839,146 10,220,000 5,508,215
2008-2012 5,605,000 1 ,438,872 8,875,000 2,917,075
2013-2017 2,680,000 308,634 5,720,000 619,547
TOTAL $ 25,388,915 $10, 189,504 $ 40,825,000 $18,537,214
Certificates of Obligation General Obligation Bonds
Serviced by Utility Revenues Serviced By Utility Revenues
Year Principal Interest Principal Interest
1998 $ 26,200 $ 6,288 $ 181,085 $ 9,478
1999 26,200 3,144 0 0
TOTAL $ 52,400 $ 9,432 $ 181 ,085 $ 9,478
Certificate of Obligation Contractual Obligation
Year Principal Interest PrinciQal Interest
1998 80,000 $ 2,450 $ 405,000 $ 53,796
1999 0 0 405,000 32,463
2000 0 0 405,000 10,865
TOTAL $ 80,000 $ 2,450 $ 1,215,000 $ 97,124
-61 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
H. RESERVA TIONS OF FUND BALANCES AND RETAINED EARNIN GS
Fund balances have been reserved at September 30, 1997, as follows: .
General Fund:
Reserved for Encumbrances $ 178,577
Reserved for Inventory 94,352
Reserved for Prepaid Costs 27,277
Reserved for Fireman's Relief and Retirement Fund 268
Reserved for Police Seizure 11,366
Total General Fund Reserved 311,840
Special Revenue Funds:
Reserved for Encumbrances 75,207
Debt Service Fund:
Reserved for Debt Service 1,978,813
Capital Projects Funds:
Reserved for Encumbrances 5,407,632
Reserved for Prepaids 374, 136
Total Capital Projects Funds Reserved 5,781,768
Cemetery Perpetual Care Fund:
Reserved for Perpetual Care 241,069
Total Reserved Fund Balances $ 8,388,697
Reserved retained earnings designations for the Enterprise Funds at September 30, 1997, are as
follows:
Reserved for Debt Service
Reserved for Capital Projects
Total Reserved Retained Earnings
- 62 -
$
$
1,703,936
7,608,255
9,312, 191
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
I. CONTRIBUTED CAPITAL
The changes during fiscal year 1997 in the City's contributed capital accounts for the proprietary
funds were as follows:
Enterprise Internal Service
Fleet
Sources Electric Water Sewer Maintenance
Contributed Capital, October 1 $ 3,196,124 $ 9,127,762 $ 8,152,742 $ 0
Contributing Sources:
Developers 171,000 65,474 0 0
Impact Fees 0 0 11,564 0
Government 0 0 0 728,268
ContributedCapital, September 30 $ 3,367,124 $ 9,193,236 $ 8,164,306 $ 728,268
There were no changes in contributed capital in the Solid Waste, Utility Billing or Equipment
Replacement funds during fiscal year 1997.
J. OPERATING TRANSFERS
Individual fund operating and other transfers out and corresponding operating transfers in for fiscal
year 1997 were as follows:
Operating Transfers Out Operating Transfers In Amount
Electric General $ 3,858,500
Water General 673,900
Sewer General 660,500
Solid Waste Collection General 191,200
Parks Escrow General 2,975
Hotel Motel Northgate Revitalization 100,000
Electric Business Park 1,000,000
General 1995 Bond 12,524
General Northgate Revitalization 76,784
1984 Bond Business Park 249,000
1984 Bond Drainage 226,071
1989 Bond Business Park 55,000
1991 Bond Business Park 235,000
- 63 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION
A. PROPERTY TAXES
Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes an
levied and payable on October 1. The Brazos County Tax Office bills and collects property taxes fo
the City. City property tax revenues are recognized when levied to the extent that they are collecte<
in the current year. The balance is reported as deferred revenues. Taxes become delinquen
February 1 of the following year and are subject to interest and penalty charges.
The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuatior
for general governmental services and for the payment of principal and interest on general long-tern
debt. The combined current tax rate to finance general government services including debt servict
for the year ended September 30, 1997, was $.4427 per $100 of assessed valuation.
The Brazos County Appraisal District ("Appraisal District") is responsible for the recording anc
appraisal of property for all taxing units in Brazos County. The Appraisal District is required to asses�
property at 100% of its appraised value. Real property must be reappraised at least every four years
The City may, at its own expense, require annual reviews by the Appraisal District through variow
appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for bond�
and other contractual obligations adjusted for new improvements, exceeds the rate for the previou�
year by more than 8%, qualified voters of the City may petition for an election to determine whether tc
limit the tax rate to no more than 8% above the tax rate of the previous year.
B. COMMITME NTS AND CONTINGENCIES
At September 30, 1997, the City had oversized participation construction commitments totaling
$350,000. These construction commitments result from development agreements with subdividers in
which the City, under certain conditions, agrees to participate in the cost of constructing streets, water
distribution lines, sanitary sewer lines, bridges or culverts.
The City is contingently liable for lawsuits and other claims in the ordinary course of its operations.
The settlement of such contingencies under the budgetary process would require appropriation of
revenues yet to be realized and would not materially affect the financial position of the City a1
September 30, 1997.
C. RISK MANAGEMENT
A government entity, such as the City, is faced with the possibility of various losses which can resull
from natural disasters; theft of, damage to, or destruction of assets; human errors and omissions; and
torts. In order to minimize its exposure to such losses, the City is engaged in the following risk
management activities:
The City is self-insured for health benefits, and the plan is administered by Donovan Benefit Systems.
This activity is accounted for in the Employee Benefits Fund which is funded monthly by contributions
from employees and from the operating funds of the City. These contributions are determined based
on anticipated claims for the subsequent year. The City has a stop-loss insurance policy that limits its
liability to $75,000 per individual per year with an aggregate, annual liability of $1, 700,000. The
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEP TEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
C. RISK MANAGEMENT (Continued)
liability for outstanding losses includes $45,942 for claims incurred but not reported as of
September 30, 1997.
The City is self-insured for the first $25,000 on property losses such as stolen, damaged, destroyed,
vandalized, and lost assets and for liability losses filed by persons claiming personal or property
damages. This coverage is provided through a Property and Casualty Fund which is funded by
calculated contributions from the City's operating funds. The fund includes an annual aggregate loss
limit of $150,000. All claims are subject to review by the Risk Manager and the City Loss Review
Committee, as necessary.
The City's Unemployment Fund is used to account for self-insurance activity involving claims filed
under unemployment compensation laws. Monthly contributions based on a percentage of payroll
are determined each year during the budget process and are used to fund this activity.
The City is also self-insured for workers' compensation benefits, and the plan is administered by
Texas Municipal League Intergovernmental Risk Pool ("TML"). In the City's contract with TML, TML
agrees to provide certain workers' compensation services for the City such as paying claims,
establishing claim reserves, processing filings with the Texas Worker's Compensation Commission,
conducting disability investigations, scheduling physical examinations, attending hearings, and
printing claims reports. The City is required to process and provide to TML initial paperwork on any
covered employee eligible to receive worker's compensation benefits. The City pays a fixed
contribution for administrative costs and maintains a deposit for any claims runoff in the event that the
contract is canceled. The City also reimburses TML for all claims paid on the City's behalf up to a
maximum of $100,000 per claim. Additionally, the City has a stop-loss insurance policy that limits its
liability per employee to $500,000 per incident. The amount for estimated outstanding losses for
claims incurred but not reported is not material.
Changes in the balances of claims liabilities for the self-insurance funds which are accounted for as
Internal Service Funds are as follows:
1997 1996
Unpaid Claims, October 1 $ 432,415 $ 568,462
Incurred Claims (including IBNR's} 1,925,129 1,712,545
Claims Paid (2,059,560) (1,848,592)
Unpaid Claims, September 30 $ 297,984 $ 432,415
The City uses internal service funds to account for its risk-management activities. In addition,
interiund premiums are reported as quasi-external transactions.
- 65 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
D. JOINT VENTURE
In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary
purpose of BVSWMA is to achieve economy of scale savings for the participants through joint
ownership and use of regional waste management facilities. Each city holds a 50% interest and
ownership in BVSWMA.
BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City
Manager and a staff person from each city; in addition, the Mayors of each city serve alternating
two-year terms on the Board. The Board has complete responsibility for the daily operating activities
of BVSWMA. After Board approval, the BVSWMA annual budget is presented for approval by both
cities as a part of their regular budget.
On May 8, 1990, the City transferred assets in the form of property permitted for landfill use and
landfill equipment to BVSWMA in exchange for a note payable of $976,000, with the remaining
consideration representing contributed capital of $85, 100. The City's Solid Waste Collection Fund
realized a gain of $626,795 on the transaction. BVSWMA recorded the transferred assets at their
appraised values. The note accrues interest at a rate of 8% and is payable in semi-annual
installments commencing November 1, 1990, and ending May 1, 2000.
The City's share of BVSWMA's net income for fiscal 1997 was $547,711.
The following page is a summary of information from the audited financial statements of BVSWMA as
of September 30, 1997, and 1996:
-66 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
D. JOINT VENTURE (Continued)
Assets:
Current Assets
Property, Plant and Equipment
(Net of $1,345,911 Accumulated Depreciation at
1997 and $1,040,779 at 1996)
Other Assets
Total Assets
Liabilities:
Current Liabilities
Noncurrent Liabilities:
Accrued Vacation
Notes Payable -Noncurrent
Obligation Under Capital Lease
Accrued Post Closure Maintenance Costs
Total Liabilities
Fund Equity:
Contributed Equity
Retained Earnings
Total Fund Equity
Total Liabilities and Fund Equity
Total Operating Revenues
Total Operating Expenses
Operating Income
Net Nonoperating Revenues
Net Income
Debt:
Current
Long Term
Total
$
$
$
$
$
$
$
$
1997 1996
3,982,307 $-3,340,736
2,641,739 2,643,414
179,678 167,270
6,803,724 $ 6, 151,420
689,677 $ 613,271
20,369 22,999
544,705 887,204
268,692 378,351
1,690,065 1,754,802
3,213,508 3,656,627
170,200 170,200
3,420,016 2,324,593
3 590 216 2 494 793
6,803,724 $ 6, 151,420
3,545, 107 $ 3,353,293
2,266,582 2,514,690
958,948 838,603
136,475 211,595
1,095,423 $ 1,050, 198
452, 158 $ 437,194
813,397 1,265,555
1,265,555 $ 1,702,749
A copy of BVSWMA's separate audited financial statements may be obtained from the City's Finance
Department
-67 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
E. CONTRACT WITH TEXAS UTILITIES ELECTRIC CORPORATION
On September 14, 1995, the College Station City Council selected Texas Utilities Electric Corporation
("TU Electric») as the City's provider of wholesale electrical power. Under the contract with TU
Electric, which went into effect January 1, 1996, the City's rates are as follows:
Demand Charge
Energy Charge
Fuel Charge
Monthly Charge
$3.50 per KW
$0.0037 per KW
$0.018093 per KW
$405
The City's monthly purchased power costs averaged $1,589, 129 during the current fiscal year.
F. RETIREMENT PLAN
Plan Description
The City provides pension benef its for all of its full-time employees through a nontraditional, joint
contributory, defined contribution plan in the state-wide Texas Municipal Retirement System
(''TMRS"), one of over 688 administered by TMRS, an agent multiple-employer public employee
retirement system. It is the opinion of the TMRS management that the plans in TMRS are
substantially defined contribution plans, but they have elected to provide additional voluntary
disclosure to help foster a better understanding of some of the nontraditional characteristics of the
plan.
Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the
City-financed monetary credits, with interest. At the date the plan began, the City granted monetary
credits for service rendered before the plan began of a theoretical amount equal to two times what
would have been contributed by the employee, with interest, prior to establishment of the plan.
Monetary credits for service since the plan began are 200 percent of the employee's accumulated
contributions. In addition, the City can grant as often as annually another type of monetary credit
referred to as an updated service credit which is a theoretical amount which, when added to the
employee's accumulated contributions and the monetary credits for service since the plan began,
would be the total monetary credits and employee contributions accumulated with interest if the
current employee contribution rate and City matching percent had always been in existence and if the
employee's salary had always been the average of his salary in the last three years that are one year
before the effective date. At retirement, the benefit is calculated as if the sum of the employee's
accumulated contributions with interest and the employer-financed monetary credits with interest
were used to purchase an annuity.
- 68-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
Members can retire at age 60 and above with 1 O or more years of service or with 20 years of service
regardless of age. The plan also provides death and disability benefits. A member is vested after 10
years, but he must leave his accumulated contributions in the plan. If a member withdraws his own
money, he is not entitled to the employer-financed monetary credits, even if he was vested. The plan
provisions are adopted by the governing body of the City, within the options available in the state
statutes governing TMRS and within the actuarial constraints also in the statutes.
Contribution Requirements
The contribution rate for employees is 6%, and the City matching percent is currently 200%, both as
adopted by the governing body of the City. Under the state law governing TMRS, the City contribution
rate is annually determined by the actuary. This rate consists of the normal cost contribution rate and
the prior service contribution rate, both of which are calculated to be a level percent of payroll from
year to year. The normal cost contribution rate finances the currently accruing monetary credits due to
City matching percent, which are the obligation of the City as of an employee's retirement date, not at
the time the employee's contributions are made. The normal cost contribution rate is the actuarially
determined percent of payroll necessary to satisfy the obligation of the City to each employee at the
time his retirement becomes effective. The prior service contribution rate amortizes the unfunded
actuarial liability over the remainder of the plan's 25-year amortization period. When the City
periodically adopts updated service credits and increases in annuities in effect, the increased
unfunded actuarial liability is to be amortized over a new 25-year period. Currently, the unfunded
actuarial liability is being amortized over the 25-year period which began January 1997. The unit
credit actuarial cost method is used for determining the City contribution rate. Contributions are made
monthly by both the employees and the City. Since the City needs to know its contribution rate in
advance to budget for it, there is a one-year lag between the actuarial valuation that is the basis for
the rate and the calendar year when the rate goes into effect.
The City's total payroll in fiscal year 1997 was $19,703,372 and the City's contributions were based on
a payroll of $18,001,720. Both the City and the covered employees made the required contributions.
The employees' contribution was $997,338 which equaled a contribution rate of 6%. All of the
amount contributed by employees was intended to cover normal cost. The amount contributed by the
City was $1,534,924 which breaks down as follows:
- 69 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANC IAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
For the months in calendar year 1996, the City contributed $380,250 (8.17% of covered
payroll) of which $302,524 (6.50%) was the amount of the actuarial required contributions
intended to cover the normal cost and $77, 725 ( 1.67%) was the amount intended to amortize
the unfunded actuarial accrued liability. For the months in calendar year 1997, the City
contributed $1,154,674 (8.69% of covered payroll) of which $919,487 (6.92%) was the
amount of the actuarial required contributions intended to cover the normal cost and $235, 187
(1.77%) was the amount intended to amortize the unfunded actuarial accrued liability.
The City adopted changes in the plan since the previous actuarial valuation, which had the effect (
increasing the City's contribution rate for 1997 by 0.38% of payroll.
Funding Status
Even though the substance of the City's plan is not to provide a defined benefit in some form, som
additional voluntary disclosure is appropriate due to the nontraditional nature of the define
contribution plan which had an initial unfunded pension benefit obligation due to the monetary credil
granted by the City for services rendered before the plan began and which can have additions to th
unfunded pension benefit obligation through the periodic adoption of increases in benefit credits an
benefits. Statement No. 5 of the Governmental Accounting Standards Board (GASS 5) define
pension benefit obligation as a standardized disclosure measure of the actuarial present value <
pension benefits, adjusted for the effects of projected salary increases, estimated to be payable in th
future as a result of employee service to date. The measure is intended to help users assess th
funding status of public employee pension plans, assess progress made in accumulating sufficier
assets to pay benefits when due, and make comparisons among public employee pension plans.
The pension benefit obligation shown below is similar in nature to the standardized disclosur
measure required by GASS 5 for defined benefit plans except that there is no need to project salar
increases since the benefit credits earned for service to date are not dependent upon future salarie:.
The calculations were made as part of the annual actuarial valuation as of December 31, 1996.
Because of the money-purchase nature of the plan, the interest rate assumption, currently 8.0% pE
year, does not have as much impact on the results as it does for a defined benefit plan. Market valu
of assets is not determined for each City's plan, but the market value of assets for TMRS as a whol
was 102.7% of book value as of December 31, 1996.
- 70-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
The total unfunded pension benefit at December 31, 1996, the latest ava_ilable information, was
$6,609,349 as follows:
Pension Benefit Obligation
Annuitants Currently Receiving Benefits
Terminated Employees
Current Employees:
Accumulated Employee Contributions Including
Allocated Invested Earnings
Employer-Financed Vested
Employer-Financed Nonvested
Total
Net Assets Available for Benefits, at Book Value
Unfunded Pension Benefit Obligation
$
$
1996
1,914,613
5,097,175
10,644,250
16,974,511
2,311,445
36,941,994
30,332,645
6,609,349
The book value of assets is amortized cost for bonds and original cost for short-term securities and
stocks. The actuarial assumptions used to compute the actuarially determined City contribution rate
are the same as those used to compute the pension benefit obligation. The amounts above reflect
the adoption of changes in the plan since the previous actuarial valuation, which had the effect of
increasing the pension benefit obligation by $660, 116.
Trend Information
Trend information gives an indication of the progress made in accumulating sufficient assets to pay
benefits when due. Applicable historical trend information concerning this plan is presented on the
next page:
-71 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
Net Assets Available
Net Assets Pension as a Percent of
Year Ended Available Benefit Pension Benefit
December 30 for Benefits Obligation Obligation
1987 $ 7,299,624 $ 9,852,771 74%
1988 8,806,929 11,049,475 80%
1989 10,123,841 12,471,103 81%
1990 11 ,509,969 13,900,118 83%
1991 13,710,302 15,822,634 87%
1992 16,151,960 18,618,664 87%
1993 19,345,662 22,717,522 85%
1994 21,969,264 26,863,012 82%
1995 26,004,146 31,518,807 83%
� 1996 30,332,645 36,941,994 82%
Unfunded Unfunded Pension
Pension Annual Benefit Obligation as a
Year Ended Benefit Covered Percentage of Annual
December 30 Obligation Payroll Covered Payroll
1987 $ 2,553, 147 $ 12,861,559 20%
1988 2,242,546 11,028,053 20%
1989 2,347,262 11,949,309 20%
1990 2,390,149 12,971,271 18%
1991 2,112,332 13,792,527 15%
1992 2,466,704 14,658,546 17%
1993 3,371,860 16,049, 130 21%
1994 4,893,748 17,086,936 29%
1995 5,514,661 17,581,968 31%
1996 6,609,349 18,001,720 37%
Employer Contributions
Year Ended Employer Employee as Percentage of
December 30 Contributions Contributions Annual Covered Payroll
1987 $ 680,759 $ 643,995 5.3%
1988 652,444 551,417 5.9%
1989 730,712 597,473 6.1%
1990 822,349 648,573 6.3%
1991 878,349 689,686 6.4%
1992 883,753 732,941 6.0%
1993 980,194 802,467 6.1%
1994 1,238,250 981,233 7.2%
1995 1,363,876 1,054,895 7.8%
1996 1,534,924 1,080,111 8.5%
-T2. -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEA R ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
F. RETIREMENT PLAN (Continued)
Post Retirement Benefits
In addition to providing pension benefits, the City provides certain health c;are benefits for retired
employees as established by City Resolution No. 9-13-90-5.10, which was passed and approved by
the City Council on September 13, 1990. According to this resolution, employees who retire while
working for the City and their dependents are eligible to remain on the City's self-insured health plan
(see Note IV-C) as long as the employee makes monthly premium payments. During fiscal year
1997, five former employees were covered under this arrangement. Prior to the passage of this
resolution, employees who reached retirement while working for the City were eligible to remain on
the City's self-insured health plan and have their monthly premiums paid for by the City. During fiscal
year 1997, three retirees were covered under this plan; however, claims filed by these retirees were
not material.
Fireman's Relief and Retirement Fund
The City's General Fund is used to account for the accumulation of resources and the payment of
annuities and related administrative costs of the Fireman's Relief and Retirement Fund, a closed,
single-employer, defined contribution plan. Resources are contributed by the City at an annual fixed
rate. The City has voluntarily contributed amounts as needed to maintain the solvency of the fund.
The potential future liabilities related to these payments appear to be minimal due to the fact that
there are no additional firefighters who could become eligible for these $25 per month payments in
the future. Currently, six retirees and four widows receive benefits.
Total assets of the plan are included in the General Fund as a portion of the restricted cash balance.
All qualitative and quantitative disclosures as required by the Governmental Accounting Standards
Board are not made for the Fireman's Relief and Retirement Fund because such plan is not
considered to be material.
- 73 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
G. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains five enterprise funds. Segment information for the year ended September 30,
1997, is as follows (amounts in thousands):
Solid Waste Cedar Creek
Electric Water Sewer Collection Condominium
Fund Fund Fund Fund Fund Total
Operating Revenues $ 35,078 $ 7,198 $ 6,340 $ 3,669 $ $ 52,286
Operating Expenses
(Excluding Depreciation) 24,019 2,864 2,725 2,972 0 32,580
Depreciation 1,031 1,006 820 153 0 3,010
Operating Income 10,027 3,328 2,795 544 1 16,696
Operating Transfers, Net (4,859) (674) (661) (191) 0 (6,385)
Net Income 5,413 2,493 1,271 1,002 15 10,194
Property and Equipment
Additions 2,577 509 1,785 18 0 4,889
Net Working Capital 17,548 4,021 1,607 1,735 238 25,149
Total Assets 57,300 36,949 39,049 4,638 381 138,317
Bonds and Other
Long-Term Liabilities
(Excluding Current Portion) 14,064 7,800 15,391 251 0 37,506
Total Equity 35,685 27,275 21,592 4,108 238 88,898
H. DEFERRED COMPENSATION PLAN
The City offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan is available to all City employees and permits them to defer a
portion of their salary until future years. The deferred compensation is not available to employees
until termination, retirement, death or unforeseeable emergency.
All amounts of compensation deferred under the plan, all property and right purchased with those
amounts, and all income attributable to those amounts, property, or rights are (until paid or made
available to the employee or other beneficiary) solely the property and rights of the City (without being
restricted to the provisions of benefits under the plan), subject only to the claims of the City's general
creditors. Participants' rights under the plan are equal to those of general creditors of the City in an
amount equal to the fair market value of the deferred account for each participant.
It is the opinion of the City's legal counsel that the City has no liability for losses under the plan but
does have the duty of due care that would be required of an ordinary prudent investor. The City
believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the
future.
- 74 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
I. POWER COST RECOVERY
The City is allowed to recover purchased power costs as power cost adjustments. This power cost
recovery allows for the pass-through of power costs to the customers and has no impact on net
income. The amount of any under or over recovered purchased power costs at year-end was not
material.
J. REVENUE BOND COVERAGE
All the net revenues of the Electric, Water, and Sewer Fund are pledged for the payment of debt
service of the revenue bonds and other indebtedness payable from those revenues. Net revenues,
as defined by the revenue bond resolutions, include substantially all of the revenues and expenses of
the above named funds other than certain interest income and expense, and depreciation and
amortization. These bond resolutions further require that the net revenues, as defined, equal at least
1.40 times the average annual debt service on all revenue bonds and other indebtedness payable
from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and
other indebtedness payable from those revenues. The maximum annual debt service is defined as
the maximum principal and interest payments to be paid in any one year remaining in the life of the
bonds, and the average annual debt service is defined as the sum of all principal and interest
payments due over the remaining life of the bonds divided by the remaining life of the bonds. The
City is in compliance with these requirements.
K. PRIOR-YEAR DEFEASANCE OF DEBT
In prior years, the City defeased certain revenue refunding bonds totaling $47,730,000 and certain
general obligation bonds and certificates of obligation totaling $11,821, 126 by placing the proceeds of
the refunding bonds in an irrevocable trust to provide for all future debt service on the refunded
bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included
in the City's general purpose financial statements. At September 30, 1997, the outstanding principal
balance of these defeased revenue refunding bonds was $5,945,000. At September 30, 1997, the
outstanding principal balance of the defeased general obligation bonds and certificates of obligation
was $4,575,000.
-75 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
IV. OTHER INFORMATION (Continued)
L. BONDS AVAILABLE FOR SALE
Authorized general obligatioi:i bonds available for future issue are as follows:
Year L!nissued
Authorized Amount
Civic Center 1976 $ 500,000
Drainage Improvements 1984 880,000
Public Buildings 1984 700,000
Street Improvements 1995 6,995,000
Parks Improvements 1995 200,000
Sidewalks and Bikepaths 1995 830,000
Traffic Management 1995 1,200,000
Drainage Improvements 1995 1,040,000
New Library 1995 735,000
Athletic Park Land 1995 1,500,000
TOTAL $ 14,580,000
Revenue bonds, authorized in 1984, remain unissued in the amount of $2,615,000 and are availabl<
for future use.
- 76 -
GENERAL FUND
The General Fund is used to account for resources traditionally associated with government
which are not required legally or by sound financial management to be accounted for in another
fund.
-77 -
I I >!
.J
I
'l . i I I
:/
'•
1.
i
\
i
- 78 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 912.574 $ 738,238 Equity in Investments 6.736,831 4.176.796
Receivables:
Accrued Interest 125,949 -76.795
Grants 117,993 9.847
Letter of Credit 24.918 25,000
Accounts 233.790 1.944.202
Special Assessments 59,962 62.113
Delinquent Property Taxes 71.501 77,533
State Sales Tax 813.573 752,679
Notes 0 14.832
other 8,845 4,470
Less Allowance for Uncollectible Accounts (132.254) (126.133)
Due from other Funds 80,379 40,975
Inventories 94.352 234.470
Prepaid Costs 27.277 24,467
Restricted Assets:
Equity in Cash and Cash Equivalents 20,336 45.835
Equity in Investments 150.121 259,323
Receivables:
Accrued Interest 195 479
Total Assets � 9,346,342 $ 8,361,921
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 437.490 $ 576.065
Retainaqe Payable 22.206 20.211
Refundable Deposits 3,165 2.450
Accrued Liabilities 621.862 524.721
Customer Construction Advances 76,611 42.499
Other Deferred Revenues 573.955 624.425
Restricted Liabilities:
Accounts Payable 643 1.185
Accrued Liabilities 0 33
Total Liabilities 1 735 932 1 791 589
Fund Balances:
Reserved:
Reserved for Encumbrances 178.577 336.504
Reserved for Inventory 94.352 234.470
Reserved for Prepaid Costs 27.277 24.467
Reserved for Fireman's Relief and Retirement Fund 268 485
Reserved for Police Seizure 11.366 14.015
Unreserved:
Desiqnated for Subsequent Years' Expenditures 948.106 31.386
Undesignated 6 350 464 5 929 005
Total Fund Balances 7 610 410 6 570 332
Total Liabilities and Fund Balances $ 9 346 342 $ 8 361 921
-79 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
Revenues:
Taxes:
General Property
General Sales
Mixed Drinks
Franchise
Licenses and Permits
Intergovernmental
Charges for Services:
Parks and Recreation
Police
Fire
Public Works
Municipal Court
Development Services
General Government
Miscellaneous
Fines, Forfeits and Penalties
Special Assessments
Use of Money and Property:
Interest Earnings:
Investments
Loans
Other
Rents and Royalties
Loan Repayments
Contributions
Reimbursed Expenses
Other
Total Revenues
$
(Continued)
- 80 -
1997
2,733,016
9,775,888
153,269
1,088,349
487,300
326,232
623,070
208,570
275,970
5,354
53,884
70,229
12,459
1,416
1,177,057
2,152
440,528
896
1,079
55,696
14,832
550
1,341
92,849
17,601,986
$
1996
2,632,408
9,468,207
137,001
1,876,572
513,624
28,212
616,200
228,199
257,919
4,860
77,411
49,513
15,315
74
1,342,865
17,216
300,046
2,015
20,523
59,850
13,712
23,354
117,921
152,671
17,955,688
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
(Continued)
1997 1996
Expenditures:
Current:
General Government $ 1,629,871 $ 1,623,803
Fiscal Services 1,433,501 1,427,824
Police 5,860,586 5,357,437
Fire 3,898,305 3,887,596
Economic and Community Development 584,076 485,865
Development Services 1,659,760 1,609,084
Parks 4,146,567 3,820,477
Public Works 3,142,284 3,554,664
Office of Technology and Information Services 1,698,349 1,523,406
Library Services 367,545 326,310
Reimbursed Administrative (3,240,805) (3,371,737)
Contributions 188,534 203,343
Other 147,876 110,849
Capital Outlay 365,591 593,796
Total Expenditures 21,882,040 21,152,717
Deficiency of Revenues Under Expenditures (4,280,054) (3,197,029)
Other Financing Sources (Uses):
Sale of General Fixed Assets 22,365 199,300
Operating Transfers In 5,387,075 5,408,048
Operating Transfers Out (89,308) (80,500)
Total Other Financing Sources (Uses) 5,320,132 5,526,848
Excess of Revenues and Other
Financing Sources Over Expenditures
and Other Financing Uses 1,040,078 2,329,819
Fund Balances, October 1 6,570,332 4,386,7 64
Residual Equity Transfer Out 0 (146,251)
Fund Balances, September 30 $ 7,610,410 $ 6,570,332
-81 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Taxes: .
Current Property $ 2,676,000 $ 2,676,000 $ 2,695,524 $ 19,524
Delinquent Property 15,000 15,000 21,786 6,786
Tax Penalty and Interest 11,000 11,000 15,706 4,706
General Sales 9,733,500 9,733,500 9,775,888 42,388
Mixed Drinks 130,000 130,000 153,269 23,269
Franchise 578,650 578,650 1,088,349 509,699
Total Taxes 13,144,150 13, 144, 150 13,750,522 606,372
Licenses and Permits:
Mixed Drinks 15,420 15,420 15,868 448
Game Machines 3,670 3,670 3, 120 (550)
Professional/Occupational 31,250 31,250 48,339 17,089
Oil and Gas 8,000 8,000 8,553 553
Builders Permits 225,000 225,000 293,466 68,466
Electrical Permits 19,700 19,700 27, 157 7,457
Plumbing Permits 27,000 27,000 30,990 3,990
other 57,978 57,978 59,809 1,831
Total Licenses and Permits 388,018 388,018 487,302 99,284
Intergovernmental 9,000 9,000 297,523 288,523
Charges for Services:
Parks Concessions 113,000 113,000 100,407 (12,593)
Pool Admissions 223, 147 223,147 185,021 (38, 126)
Sports Instruction 81,147 81,147 83,907 2,760
Sports Programs 190,295 190,295 188,928 (1,367)
Special Events 5,000 5,000 0 (5,000)
Teen Center 2,800 2,800 950 (1,850)
Other Parks 7,850 7,850 2,834 (5,016)
Police Hazardous Materials
Response 1,200 1,200 0 (1,200)
Fingerprinting 1,200 1,200 4,718 3,518
Police Reports and Records
Checks 7,500 7,500 17,268 9,768
Arrest Fees 82,500 82,500 67,040 (15,460)
Warrant Service Fees 41,200 41,200 79,982 38,782
Police Escort Services 4,000 4,000 11,250 7,250
False Alarms 25,000 25,000 23,900 (1, 100)
other Police 52,250 52,250 4,412 (47,838)
EMS Transport and Standbys 279,350 279,350 208,920 (70,430)
Fire Inspections 2,440 2,440 3,415 975
Other Fire 0 0 334 334
(Continued)
- 82 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Fire Hazardous Materials
Response
Street Sweeps and Repairs
Miscellaneous Street Fees
Municipal Court Fees
Inspection Fees
Filing Fees
Other Development Services Fees
Certificate Searches
Other
Total Charges for Services
Fines, Forfeits and Penalties:
Municipal Court Fines
Other Fines and Penalties
Forfeits
Total Fines, Forfeits and Penalties
Special Assessments
Use of Money and Property:
Interest on Investments
Interest on Loans
Other Interest
Rents and Royalties
Loan Repayment
Total Use of Money and Property
Miscellaneous:
Contributions
Reimbursed Expenditures
Collection Service Fees
Sale of Cemetery Lots
Other
Total Miscellaneous
Total Revenues
Other Financing Sources:
Operating Transfers In
Sale of General Fixed Assets
Total Other Financing Sources
Total General Fund Revenues and
Other Financing Sources
(Continued)
Original
Budget
3,500
5,500
0
86,800
4,800
11,000 30, 100
17,389
300
1,279,268
1, 166,400 1, 100
100
1 167 600
20,000
332,200
895
0
89,250
14,832
437 177
2,000
2,500
48,521
28,000
23,500
104 521
16,549,734
5,263,900 50,000
5 313 900
$ 21,863,634
Revised
Budget
3,500
5,500
0
86,800
4,800
11,000
30,100
17,389 300
1,279,268
1, 166,400
1, 100
100
1 167 600
20,000
332,200
895
0
89,250
14,832
437 177
700
2,500
48,521
28,000
23,500
103 221
16,548,434
5,263,900
50,000
5 313 900
$ 21,862,334
(Continued)
- 83 -
Actual
2,207-
5,354
0 53,884
12,810
25,045
32,375
12, 195
1,681
1 128 837
1, 175,792
1,265
0
1177 057
2,152
391,486
896
1,079
55,696
14,832
463 989
550
1,341
46,768
700
26, 192
75 551
17,382,933
5,266,875
22,365
5 289 240
$ 22,672, 173
Variance
Favorable
(Unfavorable)
$
(1,293)
(146) 0
(32,916)
8,010
14,045 2,275
(5, 194)
1,381
(150,431)
9,392
165
(100)
9 457
(17,848)
59,286
1
1,079
(33,554) 0
26 812
(150)
(1, 159)
(1,753)
(27,300)
2,692
(27,670)
834,499
2,975
(27,635)
(24,660)
809,839
Cl1Y OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Economic Development Fund:
30,59 7 Interest On Investments $ 0 $ 0 $ $ 30,597
Operating Transfers In 604,000 604,000 604,000 0
Total Economic Development Fund
Other Financing Sources 604,000 604,000 634,597 30,597
Parks Xtra Education Fund:
Charges for Services 0 0 61,025 61,025
Interest on Investments 0 0 1,712 1,712
Other 0 0 675 675
Total Parks Xtra Education Fund
Revenues 0 0 63,412 63,412
Thoroughfare Rehab Fund:
Interest on Investments 0 0 16,033 16,033
Operating Transfers In 200,000 200,000 200,000 0
. Total Thoroughfare Rehab Fund: 200,000 200,000 216,033 16,033
Police Seizure Fund:
Interest on Investments 0 0 613 613
Total Police Seizure Fund Revenues 0 0 613 613
Fireman's Pension Fund:
Other 0 0 2,600 2,600
Total Fireman's Pension Fund
Revenues 0 0 2,600 2,600
Community Improvement Fund:
Interest on Investments 0 0 88 88
Total Community Improvement Fund
Revenues 0 0 88 88
Total All General Fund Revenues
and Other Financing Sources $ 22,667,634 $ 22,666 ,334 $ 23,589,516 $ 923, 182
-84 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
General Government:
Mayor and Council:
Supplies $ 10,843 $ 10,843 $ 18,650 $ (7,807)
Purchased Professional Services 0 10,000 1, 117 8,883
Purchased Property Services 115 115 145 (30)
other Purchased Services 48,358 48,358 43,442 4,916
Total Mayor and Council 59,316 69,316 63,354 5,962
City Secretary:
Salaries and Benefits 105,590 105,590 110, 142 (4,552)
Supplies 5,022 6,422 6,213 209
Maintenance 515 515 553 (38)
Purchased Professional Services 30 30 338 (308)
Purchased Property Services 2,975 2,975 3, 190 (215)
other Purchased Services 26,774 26,774 24,792 1,982
Capital Outlay 0 8,850 3,857 4,993
Total City Secretary 140,906 151,156 149,085 2,071
City Manager:
Salaries and Benefits 287,360 298,360 295,536 2,824
Supplies 7,860 7,860 7,847 13
Maintenance 308 308 370 (62)
Purchased Professional Services 0 0 1,755 (1,755)
Purchased Property Services 3,088 3,088 2,734 354
Other Purchased Services 31,330 31,330 25,996 5,334
Total City Manager 329,946 340,946 334,238 6,708
Legal:
Salaries and Benefits 376,069 376,069 336, 145 39,924
Supplies 28,650 28,650 36,896 (8,246)
Maintenance 540 540 868 (328)
Purchased Professional Services 6,830 6,830 25,532 (18,702)
Purchased Property Services 2,350 2,350 2,867 (517)
Other Purchased Services 27,560 27,560 18,946 8,614
Capital Outlay 0 0 4,540 (4,540)
Total Legal 441,999 441,999 425,794 16,205
(Continued)
- 85 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Public Relations:
Salaries and Benefits $ 86,460 $ 86,460 $ 88,643 $ (2, 183)
Supplies 3,700 3,700 3,880 (180)
Maintenance 370 370 239 131
Purchased Professional Services 0 0 686 (686)
Purchased Property Services 570 570 393 177
Other Purchased Services 24,310 24,310 21,574 2,736
Capital Outlay 10,500 10,500 9,714 786
Total Public Relations 125,910 125,910 125, 129 781
Human Resources:
Salaries and Benefits 211,840 211,840 224,409 (12,569)
Supplies 33,717 36,808 23,056 13,752
Maintenance 600 600 1,041 (441)
Purchased Professional Services 3, 104 13 125 (112)
Purchased Property Services 2,301 2,301 2,046 255
Other Purchased Services 35,396 35,396 35, 192 204
Capital Outlay 0 0 2,748 (2,748)
Total Human Resources 286,958 286,958 288,617 (1,659)
Budget and Evaluation:
.::-. Salaries and Benefits 224,663 224,663 223,278 1,385
Supplies 2,950 2,950 1,888 1,062
Maintenance 180 180 166 14
Purchased Professional Services 20,000 20,000 19,979 21
Purchased Property Services 1,140 1,140 944 196
Other Purchased Services 17,512 17,512 14,289 3,223
Total Budget and Evaluation 266,445 266,445 260,544 5,901
Total General Government 1,651,480 1,682,730 1,646,761 35,969
(Continued)
-86 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Original
Budget
Revised
Budget Actual
Fiscal Services:
Fiscal Administration:
Salaries and Benefits $
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
other Purchased Services
Capital Outlay
Total Finance Administration
Accounting:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Accounting
Purchasing:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Purchasing
Municipal Court:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outl ay
Total Municipal Court
128,574
3,245
250
50
950
9,335
0
142,404
356,023
16,400
1,210
166,656
1,664
61,015
602,968
172,532
4,280
870
5,000
1,960
16,580
201,222
230,399
10,960
568
104,553
2,685
38,830
0
387,995
$
(Continued)
- 87 -
123,574
3,245
250
50
950
9,335
0
137,404
356,023
16,400
1,210
176,109
1,664
61,015
612,421
172,532
4,280
870
5,000
1,960
16,580
201,222
250,599
10,960
568
104,553
2,685
38,830
1,500
409,695
$ 119,687 $
4,744
251
150
544
8,339
3, 161
136,876
344,531
18,938
979
167,256
1,778
56,588
590,070
171,699
3,050
319
6,107
1,665
15,765
198,605
283,543
9,556
648
71,413
3,629
31,917
2,602
403,308
Variance
Favorable
(Unfavorable)
3,887
{1,499)
( 1)
(100)
406
996
{3,161)
528
11,492
(2,538)
231
8,853
(114)
4,427
22,351
833
1,230
551
(1,107)
295
815
2,617
(32,944)
1,404
(80)
33, 140
(944)
6,913
(1, 102)
6,387
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued )
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable )
Risk Management:
Salaries and Benefits $ 87,270 $ 92,270 $ 91,872 $ 398
... Supplies 2,874 2,874 1,370 1,504
Maintenance 60 60 69 (9)
Purchased Professional Services 4,000 4,000 5, 110 (1,110)
Purchased Property Services 471 471 521 (50)
Other Purchased Services 9,212 9,212 8,816 396
Total Risk Management 103,887 108,887 107,758 1,129
Total Fiscal Services 1,438,476 1,469,629 1,436,617 33,012
Police:
Police Administration:
Salaries and Benefits 398,263 398,263 410,461 (12, 198)
Supplies 4,590 4,590 4,300 290
Purchased Professional Services 290 290 90 200
Other Purchased Services 23,283 23,283 22,893 390
Total Police Administration 426,426 426,426 437,744 (11,318)
Uniform Patrol:
Salaries and Benefits 2,005,562 2,005,562 2, 174,274 (168,712)
Supplies 5,770 6,484 3,955 2,529
Maintenance 1,000 1,000 1,407 (407)
Purchased Professional Services 19,298 19,298 20,316 (1,018)
Purchased Property Services 150 150 500 (350)
other Purchased Services 81,224 112,586 99,811 12,775
Capital Outlay 34,000 34,000 17,370 16,630
Total Uniform Patrol 2, 147,004 2, 179,080 2,317,633 (138,553)
Criminal Investigation:
Salaries and Benefits 579,518 579,518 555,516 24,002
Supplies 7,340 7,340 6,526 814
Maintenance 100 100 0 100
Purchased Professional Services 18,713 18,713 17,610 1, 103
Purchased Property Services 1,440 1 ,440 701 739
Other Purchased Services 17,590 17,590 16,821 769
Capital Outlay 0 0 3,095 (3,095)
Total Criminal Investigation 624,701 624,701 600,269 24,432
(Continued)
-88 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variable
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Personnel Services:
Salaries and Benefits $ 205,736 $ 205,736 $ 209,360 $ (3,624)
Supplies 24,600 26,286 21, 104 5,182
Maintenance 300 300 154 146
Purchased Professional Services 51, 127 50,227 47,850 2,377
Purchased Property Services 420 420 184 236
other Purchased Services 18,335 18,335 24,212 (5,877)
Total Personnel Services 300,518 301,304 302,864 (1,560)
Prevention Services:
Salaries and Benefits 182,890 182,890 150,584 32,306
Supplies 6, 150 7,533 7,527 6
Purchased Professional Services 1,536 1,536 1, 188 348
Purchased Property Services 100 784 0 784
Other Purchased Services 6,350 6,350 5,409 941
Total Prevention Services 197,026 199,093 164,708 34,385
Quartermaster:
Salaries and Benefits 57,334 57,334 58,475 (1,141)
Supplies 123,794 123,794 104,797 18,997
Maintenance 140,840 140,840 130,925 9,915
Purchased Professional Services 13,014 13,014 10,288 2,726
Purchased Property Services 69,750 69,750 74,661 (4,911)
Other Purchased Services 356,037 356,037 410,609 (54,572)
Total Quartermaster 760,769 760,769 789,755 (28,986)
Communications/Jail:
Salaries and Benefits 764,451 764,451 760,840 3,611
Supplies 7,770 7,770 6,460 1,310
Maintenance 14, 150 14, 150 1, 151 12,999
Purchased Professional Services 5, 110 5, 110 2,853 2,257
Other Purchased Services 35,470 35,470 31,856 3,614
Capital Outlay 2,900 2,900 2,410 490
Total Communications/Jail 829,851 829,851 805,570 24,281
(Continued)
-89 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Educational Services:
Salaries and Benefits $ 289,380 $ 289,380 $ 236,322 $ 53,058
Supplies 10,420 10,420 5,981 4,439
Maintenance 2,460 2,460 0 2,460
Purchased Professional Services 5,466 5,466 2,048 3,418
Purchased Property Services 1,900 1,900 0 1,900
Other Purchased Services 21,610 23,510 8,945 14,565
Capital Outlay 14,230 14,230 7,651 6,579
Total Educational Services 345,466 347,366 260,947 86,419
Technical Services:
Salaries and Benefits 214,097 214,097 199,488 14,609
Supplies 1,030 1,030 1, 138 (108)
Maintenance 850 850 935 (85)
Other Purchased Services 4,490 4,490 4,820 (330)
Total Technical Services 220,467 220,467 206,381 14,086
Total Police 5,852,228 5,889,057 5,885,871 3, 186
Fire:
Fire Administration:
Salaries and Benefits 293,533 293,533 231,541 61,992
Supplies 21,606 21,606 15,579 6,027
Maintenance 7,740 7,740 5,346 2,394
Purchased Professional Services 12,950 13,510 43,714 (30,204)
Purchased Property Services 68,624 68,624 56, 196 12,428
Other Purchased Services 38,468 38,468 39, 152 (684 )
Capital Outlay 0 7,440 9,620 (2, 180)
Total Fire Administration 442,921 450,921 401, 148 49,773
Fire Suppression:
Salaries and Benefits 3,107,629 3, 122,989 3, 106,645 16,344
Supplies 124,392 117,892 90,846 27,046
Maintenance 85,395 85,395 85, 146 249
Purchased Professional Services 989 989 359 630
Purchased Property Services 900 900 605 295
Other Purchased Services 209,416 212,016 208,019 3,997
Capital Outlay 20,500 27,000 25,628 1,372
Total Fire Suppression 3,549,221 3,567, 181 3,517,248 49,933
(Continued)
- 90 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Original
Budget
Revised
Budget Actual
Fire Prevention:
Salaries and Benefits
Supplies
Maintenance
other Purchased Services
Total Fire Prevention
Total Fire
Development Services:
Development Services Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Development Services
Administration
Engineering:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Engineering
Planning:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Planning
$ 15,360
9,375
520
12,379
37,634
4,029,776
163,578
5,778
2,364
2,548
754
11,469
0
186,491
514,571
10,850
6,530
25,000
6,710
26,060
0
589,721
713,020
48,396
14, 115
16,667
4,929
78,882
3,000
879,009
$
(Continued)
-91 -
0
9,375
520
12,379
22,274
4,040,376
163,578
5,778
2,364
1,048
754
10,469
3,500
187,491
514,571
10,850
5,530
25,000
6,710
26,060
0
588,721
713,020
49,296
14,115
16,667
5,029
77,882
3,000
879,009
$ 0 $
5,640
0
9,518
.15, 158
3,933,554
215,160
3,426
1,207
0
818
7,880
3, 161
231,652
502,289
10,788
4,227
34,808
7,861
26,519
598
587,090
723,041
31,043
12,732
42,813
3,893
70, 194
2,295
886,011
Variance
Favorable
(Unfavorable)
0
3,735
520
2,861
7, 116
106,822
(51,582)
2,352
1, 157
1,048
(64)
2,589
339
(44, 161)
12,282
62
1,303
(9,808)
(1,151)
(459)
(598)
1,631
(10,021)
18,253
1,383
(26,146)
1, 136
7,688
705
(7,002)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Original Revised
Budget Budget Actual
Energy Management Services:
Salaries and Benefits $ 65,678 $ 65,678 $ 23,994
Supplies 6,350 6,350 1,850
Maintenance 3,900 3,900 4,042
Purchased Professional Services 40,030 40,030 45,288
Purchased Property Services 1,350 1,350 1,245
Other Purchased Services 31,700 31,700 23,630
Energy Rebates 99,500 99,500 39,763
Total Energy Management Services 248,508 248,508 139,812
Total Development Services 1,903,729 1,903,729 1,844,565
Public Works:
Public Works Administration:
Salaries and Benefits 210,630 210,630 220,075
Supplies 4,370 4,370 3,464
Maintenance 1,900 1,900 1,982
Purchased Property Services 13,920 13,920 14,057
Other Purchased Services 15,345 15,345 11,073
Total Public Works Administration 246, 165 246, 165 250,651
Facilities Maintenance
Salaries and Benefits 189,105 189,105 170,869
Supplies 13,220 13,220 15,316
Maintenance 361,905 347, 185 294,722
Purchased Professional Services 118,440 120,840 115,732
Purchased Property Services 51,480 51,480 52,680
Other Purchased Services 23,056 23,056 22,720
Capital Outlay 0 14,720 14,720
Total Facilities Maintenance 757,206 759,606 686,759
Streets Maintenance:
Salaries and Benefits 544,311 544,311 567,870
Supplies 31, 160 42,732 64, 172
Maintenance 907,620 899,620 828,340
Purchased Professional Services 17,320 17,320 9,824
Purchased Property Services 21,781 21,781 25,665
Other Purchased Services 137,881 137,881 130,013
Total Streets Maintenance 1,660,073 1,663,645 1,625,884
(Continued)
- 92 -
Variance
Favorable
(Unfavorable)
$ 41,684
4,500
(142)
(5,258)
105
8,070
59,737
108,696
59,164
(9,445)
906
(82)
(137)
4,272
(4,486)
18,236
(2,096)
52,463
5, 108
(1,200)
336
0
72,847
(23,559)
(21,440)
71,280
7,496
(3,884)
7,868
37,761
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Drainage Maintenance:
Salaries and Benefits $ 111,579 $ 111,579 $ 110,494 $ 1,085
Supplies 2,340 2,340 2,493 (153)
Maintenance 19, 110 20, 127 19,908 219
Purchased Professional Services 0 0 18 (18)
Purchased Property Services 3,800 3,800 4,596 (796)
Other Purchased Services 14,790 14,790 15,464 (674)
Total Drainage Maintenance 151,619 152,636 152,973 (337)
Traffic Signs/ Markings:
Salaries and Benefits 87, 105 87,105 72,620 14,485
Supplies 2,600 16,188 25,151 (8,963)
Maintenance 39,610 39,610 40, 194 (584)
Purchased Property Services 730 730 959 (229)
Other Purchased Services 4,544 4,544 3,428 1, 116
Total Traffic Signs/ Markings 134,589 148, 177 142,352 5,825
Traffic Signals:
Salaries and Benefits 166,674 166,674 177,013 (10,339)
Supplies 11, 7 48 14,565 7,084 7,481
Maintenance 40,720 45,351 39,699 5,652
Purchased Professional Services 700 700 904 (204)
Purchased Property Services 57,700 57,700 58,304 (604)
Other Purchased Services 19,775 19,775 15,764 4,011
Total Traffic Signals 297,317 304,765 298,768 5,997
Total Public Works 3,246,969 3,274,994 3,157,387 117,607
Economic and Community Development:
Economic and Community
Development Administration:
Salaries and Benefits 123,387 123,387 122,813 574
Supplies 3, 121 3, 121 4,722 (1,601)
Maintenance 60 60 412 (352)
Purchased Professional Services 76,530 80,430 84,953 (4,523)
Purchased Property Services 960 960 1, 142 (182)
Other Purchased Services 6,960 6,960 20,280 (13,320)
Total Economic and Community
Development Administration 211,018 214,918 234,322 (19,404)
(Continued)
- 93 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variance Original Revised Favorable Budget Budget Actual (Unfavorable)
Community Development:
Salaries and Benefits $ 298,551 $ 298,551 $ 257,390 $ 41, 161
Supplies 11,350 11,350 14,986 (3,636)
Maintenance 3,580 3,580 3,516 64
Purchased Professional Services 10,300 10,300 8,774 1,526
Purchased Property Services 30,805 30,805 33,413 (2,608)
Other Purchased Services 32,500 32,500 17,061 15,439
Capital Outlay 2,035 2,035 0 2,035
Total Community Development 389, 121 389, 121 335,140 53,981
Total Economic and Community
Development 600, 139 604,039 569,462 34,577
Parks and Recreation:
Parks Administration:
Salaries and Benefits 305,563 305,563 330,831 (25,268)
Supplies 9,930 9,930 10,069 (139)
Maintenance 4,520 4,520 3,982 538
Purchased Professional Services 0 0 18 (18)
Purchased Property Services 3,820 3,820 2,787 1,033
other Purchased Services 90 620 93 196 81 968 11 228
Total Parks Administration 414,453 417 029 429,655 (12,626)
Recreation:
Salaries and Benefits 529,209 529,209 550,004 (20, 795)
Supplies 172,790 167,990 159,509 8,481
Maintenance 10,370 7,870 6,870 1,000
Purchased Professional Services 106,550 106,550 127,861 (21,311)
Purchased Property Services 81,040 81,040 103,763 (22, 723)
other Purchased Services 108,563 110, 109 121,326 (11,217)
Capital Outlay 0 2,500 2 748 {248)
Total Recreation 1,008,522 1,005,268 1072 081 (66,813)
Special Facilities:
Salaries and Benefits 652,485 652,485 671,399 (18,914)
Supplies 80,510 97,762 109,991 (12,229)
Maintenance 50,220 60,220 59,741 479
Purchased Professional Services 15,890 15,890 14,087 1,803
Purchased Property Services 90,270 90,270 97,286 (7,016)
Other Purchased Services 68,497 71,276 68,775 2,501
Capital Outlay 9,000 119 593 16 968 102,625
Total Special Facilities 966 872 1, 107 496 1 038,247 69,249
(Continued)
-94 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Parks Maintenance:
Salaries and Benefits $ 751,053 $ 751,053 $ 717,120 $ 33,933
Supplies 66,412 66,412 60,667 5,745
Maintenance 110,240 112,590 99,396 13, 194
Purchased Professional Services 1,840 1,840 2,215 (375)
Purchased Property Services 124,960 112,960 114,582 (1,622)
Other Purchased Services 56,380 56,380 54,537 1,843
Capital Outlay 40 000 70 112 58,339 11 773
Total Parks Maintenance 1 150 885 1 171 347 1,106,856 64 491
Forestry:
Salaries and Benefits 353,807 353,807 356,227 (2,420)
Supplies 16,780 16,780 13,088 3,692
Maintenance 50,800 50,800 42,980 7,820
Purchased Professional Services 47,195 49, 195 44,861 4,334
Purchased Property Services 39,560 44,360 37,268 7,092
Other Purchased Services 37,570 43,229 38,697 4,532
Capital Outlay 0 1,646 1,646 0
Total Forestry 545,712 559,817 534,767 25 050
Total Parks and Recreation 4,086,444 4,260,957 4,181,606 79,351
Office of Technology and Information
Services:
Administration:
Salaries and Benefits 264,757 264,757 270,732 (5,975)
Supplies 4,800 4,800 5,686 (886)
Maintenance 150 150 168 (18)
Purchased Professional Services 5,000 5,000 5,253 (253)
Purchased Property Services 1,780 1,780 2,059 (279)
Other Purchased Services 10,240 10,240 10,013 227
Total Administration 286 727 286 727 293,911 {7,184)
Geographic Information Systems:
Salaries and Benefits 132,752 132,752 135,815 (3,063)
Supplies 3,500 3,500 2,087 1,413
Maintenance 90 3,382 3,365 17
Purchased Professional Services 20 4,920 4,900 20
Purchased Property Services 870 870 251 619
Other Purchased Services 6,554 6,554 6,416 138
Total Geographic Information Services 143 786 151,978 152,834 {856)
(Continued)
-95 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Original
Budget
Revised
Budget Actual
Management Information Services:
Salaries and Benefits $ 506,605
Supplies 8,300
Maintenance 433,591
Purchased Professional Services 0
Purchased Property Services 11, 100
other Purchased Services 43,920
Capital Outlay 50,000
Total Management Information Service __ 1_,_,0_5_3_,_,5_1_6 _
Technical Services:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Technical Services
PrinUMail:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total PrinUMail
Total Office of Technology and Information
Services
Library Services:
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Library Services
198,437
10,100
8,780
2,782
1,900
18,478
0
240,477
126,380
3,850
8,510
40
2,261
8,626
149,667
1,874,173
300
1,850
294, 170
64, 111
5,470
40,000
405,901
$
(Continued)
-96 -
506,605
23,280
305,959
0
11, 100
43,920
195,945
1,086,809
198,437
10,100
8,780
2,782
1,900
18,478
0
240 477
126,380
3,850
8,510
40
2,261
8,626
149,667
1,915,658
300
1,850
294,170
64, 111
5,470
40,000
405,901
$ 500,691
12,743
246,420
8,746
23,146
49,845
92,655
934 246
213,762
6,721
12,229
439
4,296
18,746
1,533
257 746
122,737
8, 168
10,841
54
446
7,600
149,846
1,788,583
449
1,677
294,170
64,333
6,916
40,000
407,545
$
Variance
Favorable
(Unfavorable)
5,914
10,537
59,539
(8,746)
(12,046)
(5,925)
103,290
152 563
(15,325)
3,379
(3,449)
2,343
(2,396)
(268)
(1,533)
(17,269)
3,643
( 4,318)
(2,331)
(14)
1,815
1,026
(179)
127,075
(149)
173
0
(222)
(1,446)
0
(1,644)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Nondepartmental:
Operating Transfers Out $ 414,300 $ 764,300 $ 760,584 $ 3,716
Contributions 178,449 128,449 121,434 7,015
Other 0 0 10,366 (10,366)
Contingency 370,953 220,431 0 220,431
Total Nondepartmental 963,702 1,113,180 892,384 220,796
Subtotal 26,053,017 26,560,250 25,744,335 815,915
Less Reimbursed Administrative (3,807,274) (3,817,274) (3,428,990) (388,284)
Total General Fund Expenditures and Other
Financing Uses 22,245,743 22,742,976 22,315,345 427,631
Economic Development Fund:
Purchased Professional Services 0 15,000 13,757 1,243
Purchased Property Services 0 0 859 (859)
Capital Outlay 50,000 50,000 37,009 12,991
Contributions 370,627 355,627 67, 100 288,527
other 0 0 94 (94)
Total Economic Development Fund 420,627 420,627 118,819 301,808
Parks Xtra Education Fund:
Supplies 0 0 67 (67)
Purchased Professional Services 0 0 19,685 (19,685)
Other Purchased Services 0 0 10,078 (10 ,078)
Capital Outlay 0 0 1,503 (1,503)
Other 0 0 5 (5)
Total Parks Xtra Education Fund 0 0 31,338 (31,338)
Criminal Investigation Fund:
Supplies 0 0 1,430 (1,430)
Other Purchased Services 0 0 1,829 (1,829)
Other 0 0 3 (3)
Total Criminal Investigation Fund 0 0 3,259 (3,259)
Fireman's Retirement Fund:
Pension Benefits Paid 0 0 2,816 (2,816)
Total Fireman's Retirement Fund 0 0 2,816 (2,816)
(Continued)
-97 -
Thoroughfare Rehab Fund:
other
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
$
Original
Budget
Revised
Budget
0 $ 0 $
�-----���--
Actual
Total Thoroughfare Rehab Fund: 0 0
Total General Fund Expenditures and Other
Variance
Favorable
(Unfavorable)
39 $ (39)
-----
39 (39)
Financing Uses $ 22,666,370 $ 23, 163,603 $ 22,471,616 $ 691,987
-98 -
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for specific revenues that are legally restricted to
expenditures for particular purposes.
Community Development -to account for funds granted to the City by the National Department
of Housing and Urban Development for use on various community improvement projects.
Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from
the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the
construction and maintenance of convention and civic facilities and to the promotion of tourism
and arts within the City.
Parks Escrow -to account for the receipt and expenditure of funds received by the City from
residential land developers, who dedicate land, or money in lieu of land, for use in the
development of neighborhood parks in residential areas.
Wolf Pen Creek Tax Increment Financing District -to account for the receipt and expenditure of
funds received by the City from the creation of a tax increment financing district for the Wolf Pen
Creek area.
-99 -
CITY OF COLLEGE STATION, TEXAS
SPEC�LREVENUEFUNDS
COMBINING BALANCE SHEET
September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Totals
Wolf Pen
Creek Tax
Increment
Community Hotel/Motel Parks Financing
Development Tax Escrow District 1997 1996
Assets:
Equity in Cash and Cash
Equivalents $ 0 $ 112,797 $ 82,590 $ 5,829 $ 201,216 $ 216,184
Equity in Investments 0 832,696 609,702 43,024 1,485,422 1,221,991
Receivables:
Accrued Interest 0 15,219 11,122 2,146 28,487 21,697
Grants 150,342 0 0 0 150,342 43,068
Letter of Credit 0 0 25,425 25,425 25,425
Accounts 304 5,673 0 0 5,977 4,420
Delinquent Property Taxes 0 0 0 90,540 90,540 0
Loans 121,167 0 0 0 121,167 132,808
Less Allowance for
Une-0llectible Accounts (12) (1,027) 0 0 (1,039) (448)
Prepaid Costs 0 0 0 0 0 500
Total Assets $ 271,801 $ 965,358 $ 728,839 $ 141,539 $ 2,107,537 $ 1,665,645
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 45,718 $ 12 $ 13, 184 $ 0 $ 58,914 $ 72,386
Due to Other Funds 80,379 0 0 0 80,379 40,975
Retainage Payable 15,776 0 1,372 0 17,148 32,309
lnter1und Payable 0 49,798 0 0 49,798 46,940
Refundable Deposits 0 16 ,462 0 0 16,462 13,567
Accrued Liabilities 2,312 3,865 0 0 6,177 3,788
Customer Construction Advances 0 0 0 0 0 3,000
Other Deferred Revenues 121,167 3,829 0 90,540 215,536 136,457
Advance From Other Funds 0 109,536 0 0 109,536 159,335
Total Liabilities 265,352 183,502 14,556 90,540 553,950 508,757
Fund Balances (Deficits):
Reserved:
Reserved for Encumbrances 6,449 44,150 6,608 18,000 75,207 5,796
Reserved for Prepaids 0 0 0 0 0 500
Unreserved:
Designated for Subsequent
Years' Expenditures 0 18,957 707,675 32,999 759,631 618,364
Undesignated 0 718,749 0 0 718,749 532,228
Total Fund Balances (Deficits) 6,449 781,856 714,283 50,999 1,553,587 1,156,888
Total Liabilities and Fund Balances $ 271,801 $ 965,358 $ 728,839 $ 141,539 $ 2,107,537 $ 1,665,645
� .. lOQ -
CITY OF COLLEGE STATION, TEXAS
SPEC�L REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Totals
Community Hotel/Motel
Development Tax
Revenues:
Taxes
Intergovernmental
Charges for Services
Fines, Forfeits and Penalties
Interest on Investments
Interest on Loans
Rents and Royalties
Loan Repayments
Contributions
Other
Total Revenues
Expenditures:
Current:
Housing Rehabilitation
Optional Relocation
Clearance and Demolition
Acquisitions
Interim Assistance
Homebuyer's Assistance
Commercial Rehabilitation
Downpayment Assistance
Community Development
HousinQ OrQanizations
Architect and Engineering
Fees
Reimbursed Administrative
Contributions
Other
Capital Outlay
Debt Service:
Principal Retirement
Interest Payments
Total Expenditures
Excess of Revenues Over
Expenditures
Other Financing Sources (Uses):
$ 0
1,556,558
0
0
0
4,838
0
11,629
0
51,044
1,624,069
52,245
320,782
27,247
18, 132
3,496
25,307
92,777
4,000
30,000
0
306,800
160,916
80,500
431,988
0
0
1554 190
69 879
Sale of General Fixed Assets 28,616
Operating Transfers In 0
Operating Transfers Out 0
Total Other Financing Sources (Uses) ___ 2_,8_6_16_
Excess of Revenues and Other Fiscal
Sources Over Expenditures and
Other Financing Uses 98,495
$ 1,401,121
0
49,911
2,200
48,251
0
86,381
0
0
8,096
1,595,960
0
0
0
0
0
0
0
0
0
0
422,396
874,610
48,408
0
0
11,676
1357 090
238 870
0
0
(100,000)
!100,000)
138,870
(92,046) 642,986
$
Fund Balances (Deficit), October 1
Fund Balances, September 30 $ 6,449 $ 781,856 $
Parks
Escrow
0
0
0
0
34,208
0
0
0
96,975
0
131 183
0
0
0
0
0
0
0
0
0
0
0
0
141
19,732
0
0
19,873
111 310
0
0
(2,975)
108,335
605,948
Wolf Pen Creek
Tax Increment
Financing
District
$ 48,684
0
0
0
3,836
0
0
0
0
0
52 520
0
0
0
0
0
0
0
0
0
0
0
0
1,521
0
0
0
1 521
50999
0
0
0
0
50,999
0
714,283 $ 50,999
-101 -
1997
$ 1,449,805
1,556,558
49,911
2,200
86,295
4,838
86,381
11,629
96,975
59,140
3,403,732
52,245
320,782
27,247
18, 132
3,496
25,307
92,777
4,000
30,000
0
729,196
1,035,526
130,570
451,720
0
11,676
2 932 674
471 058
28,616
0
(102,975)
(74,359)
396,699
1,156,888
$ 1,553,587
1996
$ 1,385,693
1,517,676
58,774
0
72,944
4,909
101,902
10,605
76,413
89,554
3,318,470
159,578
426,294
40,174
4,589
5,368
6,055
96,466
600
40
761,810
870,017
5,339
652,022
43,725
14,890
3086,967
231 503
118,542
0
(15,043)
103 499
335,002
821,886
$ 1,156,888
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Receivables:
Grants $ 150,342 $ 40,805
Accounts 304 856
Loans 121,167 132,808
Less Allowance for Uncollectible Accounts (12) 0
Total Assets $ 271,801 $ 174,469
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 45,718 $ 56,552
Due to Other Funds 80,379 4U,975
Retainage Payable 15,776 30,937
Accrued Liabilities 2,312 2,243
Customer Construction Advances 0 3,000
Deferred Revenues 121,167 132,808
Total Liabilities 265,352 266,515
Fund Balances (Deficit):
Reserved:
Reserved for Encumbrances 6,449 0
Unreserved:
Undesignated 0 (92,046)
Total Fund Balances (Deficit) 6,449 (92,046)
Total Liabilities and Fund Balances $ 271,801 $ 174,469
- 102 -
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Revenues:
Intergovernmental $ 1,556,558 $ 1,515,413
Interest on Loans 4,838 4,909
Loan Repayments 11,629 10,605
Other 51,044 84,770
Total Revenues 1,624,069 1,615,697
Expenditures:
Current:
Housing Assistance and Rehabilitation 52,245 159,578
Optional Relocation 320,782 426,294
Clearance and Demolition 27,247 40, 174
Acquisitions 18, 132 4,589
Interim Assistance 3,496 5,368
Homebuyer's Assistance 25,307 6,055
Commercial Rehabilitation 92,777 96,466
Downpayment Assistance 4,000 0
Community Housing Development Organizations 30,000 600
Architect and Engineering Fees 0 40
Reimbursed Administrative 306,800 304,361
Contributions 160,916 208,395
Other 80,500 0
Capital Outlay 431,988 281,449
Total Expenditures 1,554, 190 1,533,369
Excess of Revenues Over Expenditures 69,879 82,328
Other Financing Sources:
Sale of General Fixed Assets 28,616 116,692
Total other Financing Sources 28,616 116,692
Excess of Revenues and Other Financing
Sources Over Expenditures 98,495 199,020
Fund Deficits, October 1 (92,046) (291,066)
Fund Balance (Deficit). September 30 $ 6,449 $ (92,046)
-103 -
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Original Revised
Budget Budget Actual
Revenues:
Intergovernmental:
Community Development
Block Grant $ 2,079,000 $ 2,079,000 $ 1, 182,250
HOME Grant 478,000 478,000 330,833
HOPE Grant 0 0 43,475
Interest On Loans 10,000 10,000 4,838
Loan Repayments 20,000 20,000 11,629
Other 0 0 51,044
Total Revenues 2,587,000 2,587,000 1,624,069
Expenditures:
Community Development Block Grant
Current:
Housing Assistance and
Rehabilitation 141,565 24,709 30,266
Optional Relocation 372,813 282,411 80,060
Clearance and Demolition 55,335 55,335 12,748
Acquisitions 12,000 25,879 18, 132
Interim Assistance 6,000 6,000 3,496
Homebuyer's Assistance 103, 120 42, 191 25,307
Commercial Rehabilitation 110,000 230, 157 92,777
Economic Development 100,000 100,000 0
Reimbursed Administrative 296,600 296,600 294,265
Contributions 228, 110 240,610 160,916
Other 74,000 114,000 80,500
Capital Outlay 298, 140 486,047 364,849
Total Community Development
Block Grant Expenditures 1 797 683 1 903 939 1 163 316
HOME Grant:
Current:
Housing Assistance and Rehab 467,998 318,460 21,250
Optional Relocation 302,250 423,498 240,722
Clearance and Demolition 7,549 31,399 14,499
Community Housing Development
Organizations 71,700 130,350 30,000
Homebuyer's Assistance 100,000 100,000 0
Reimbursed Administrative 65,800 65,800 12,020
Total HOME Grant Expenditures 1,015,297 1,069,507 318,491
(Continued)
-104 -
Variance
Favorable
(Unfavorable)
$ (896,750)
(147, 167)
43,475
(5, 162)
(8,371)
51,044
(962,931)
(5,557) 202,351
42,587
7,747
2,504
16,884
137,380
100,000
2,335
79,694
33,500
121,198
740 623
297,210
182,776
16,900
100,350
100,000
53,780
751,016
CllY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Original
Budget
Revised
Budget Actual
Variance
Favorable
(Unfavorable)
HOPE Grant:
Current:
Housing Assistance and Rehabilitation$
Downpayment Assistance
Reimbursed Administrative
Capital Outlay
Total HOPE Grant Expenditures
Other:
Affordable Housing
Total Other:
Total Expenditures, All Grants
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources:
Sale of General Fixed Assets
Total Other Financing Sources
Excess (Deficiency) of Revenues
and Other Financing Sources
Over (Under) Expenditures
Fund Deficits, October 1
0 $
0
0
0
0
350,000
350,000
3, 162,980
(575,980)
155,000
155,000
(420,980)
(26,012)
2,280 $
0
0
0
2,280
350,000
350,000
3,325,726
(738,726)
155,000
155,000
(583,726)
(26,012)
Fund Balances (Deficits), September 30 $ (446,992) $ (609,738) $
-105 -
729 $
4,000
515
67, 139
72,383
0
0
1,554, 190
69,879
28,616
28,616
98,495
(92,046)
6,449 $
1,551
(4,000)
(515)
(67, 139)
(70,103)
350,000
350,000
1,771,536
808,605
(126,384)
(126,384)
682,221
(66,034)
616,187
CITY OF COLLEGE STATION, TEXAS
HOTEUMOTELTAXFUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 112,797 $ 129,732
Equity in Investments 832,696 732,865
Receivables:
Accrued Interest 15,219 12,868
Accounts 5,673 3,564
Less Allowance for Uncollectible Accounts (1,027) (448)
Prepaid Costs 0 500
Total Assets $ 965,358 $ 879,081
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 12 $ 11,059
lnterfund Payable 49,798 46,940
Refundable Deposits 16,462 13,567
Accrued Liabilities 3,865 1,545
Deferred Revenues 3,829 3,649
Advance from Other Funds 109,536 159,335
Total Liabilities 183,502 236,095
Fund Balances:
Reserved:
Reserved for Encumbrances 44, 150 1,529
Reserved for Prepaids 0 500
Unreserved:
Designated for Subsequent Years' Expenditures 18,957 16,683
Undesignated 718,749 624,274
Total Fund Balances 781,856 642,986
Total Liabilities and Fund Balances $ 965,358 $ 879,081
-106 -
CITY OF COLLEGE STATION, TEXAS
HOTEUMOTELTAX FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Revenues:
Taxes $ 1,401,121 $ 1,385,693
Charges for Services 49,911 58,774
Fines, Forfeits and Penalties 2,200 0
Interest on Investments 48,251 38,219
Rents and Royalties 86,381 101,902
Other 8,096 4,774
Total Revenues 1,595,960 1,589,362
Expenditures:
Current:
Reimbursed Administrative 422,396 457,449
Contributions 874,610 661,622
Other 48,408 5,188
Capital Outlay 0 317,412
Debt Service:
Principal Retirement 0 43,725
Interest Payments 11,676 14,890
Total Expenditures 1,357,090 1,500,286
Excess of Revenues Over Expenditures 238,870 89,076
Other Financing Sources (Uses):
Sale of General Fixed Assets 0 1,850
Operating Transfers Out (100,000) (15,043)
Total Other Financing Sources (Uses) (100,000) (13,193)
Excess of Revenues and Other Financing Sources
Over Expenditures and Other Financing Uses 138,870 75,883
Fund Balances, October 1 642,986 567,103
Fund Balances, September 30 $ 781,856 $ 642,986
- 107 -
CITY OF COLLEGE STATION, TEXAS
HOTEUMOTEL TAXFUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
·.• Revenues:
Taxes $ 1,326, 100 $ 1,326, 100 $ 1,401, 121 $ 75,021
Charges for Services 51,000 51,000 49,911 (1,089)
Fines, Forfeits and Penalties 500 500 2,200 1,700
Interest on Investments 36,000 36,000 48,251 12,251
Rents and Royalties 90,000 90,000 86,381 (3,619)
Other 4,300 4,300 8,096 3,796
Total Revenues 1,507,900 1,507,900 1,595,960 88,060
Expenditures:
Current:
Reimbursed Administrative 549,684 494, 184 422,396 71,788
Contributions 830,350 830,350 874,610 (44,260)
Other 0 85,500 48,408 37,092
Debt Service:
Principal Retirement 82,500 82,500 46,940 35,560
Interest Payments 25,000 25,000 11,676 13,324
Contingency 30,000 0 0 0
----
Total Expenditures 1,517,534 1,517,534 1,404,030 113,504
Excess (Deficiency) of Revenues Over
(Under) Expenditures (9,634) (9,634) 191,930 201,564
.. : Other Financing Uses:
Operating Transfers Out 0 0 (100,000) (100,000)
Total Other Financing Uses 0 0 (100,000) (100,000)
Excess (Deficiency) of Revenues Over
(Under) Expenditures and Other Financing
Uses (9,634) (9,634) 91 ,930 101,564
Fund Balances, October 1 579,975 579,975 642,986 63,011
Fund Balances, September 30 $ 570,341 $ 570,341 $ 734,916 $ 164,575
-108 -
CITY OF COLLEGE STATION, TEXAS
PARKS ESCROW FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 82,590 $ 86,452
Equity in Investments 609,702 489, 126
Receivables:
Accrued Interest 11, 122 8,829
Grants 0 2,263
Letter of Credit 25,425 25,425
Total Assets $ 728,839 $ 612,095
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 13, 184 $ 4,775
Retainage Payable 1,372 1,372
Total Liabilities 14,556 6,147
Fund Balances:
Reserved for Encumbrances 6,608 4,267
Unreserved:
Designated for Subsequent Years' Expenditures 707,675 601,681
Total Fund Balances 714,283 605,948
Total Liabilities and Fund Balances $ 728,839 $ 612,095
-109 -
CITY OF COLLEGE STATION, TEXAS
PARKS ESCROW FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Revenues:
Intergovernmental $ 0 $ 2,263
Interest on Investments 34,208 34,725
Contributions 96,975 76,413
Other 0 10
Total Revenues 131, 183 113,411
Expenditures:
Current:
Other 141 151
Capital Outlay 19,732 53, 161
Total Expenditures 19,873 53,312
Excess of Revenues Over Expenditures 111,310 60,099
Other Financing Uses:
Operating Transfers Out (2,975) 0
Total Other Financing Uses (2,975) 0
Excess of Revenues Over Expenditures and Other
Financing Uses 108,335 60,099
Fund Balances, October 1 605,948 545,849
Fund Balances, September 30 $ 714,283 $ 605,948
-110 -
CITY OF COLLEGE STATION, TEXAS
PARKS ESCROW FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Interest on Investments
Contributions
Total Revenues
Expenditures:
Other
Capital Outlay
Total Expenditures
Excess (Deficiency)of Revenues Over
(Under) Expenditures
Other Financing Uses:
Operating Transfers Out
Total Other Financing Uses
Excess (Deficiency)of Revenues Over
(Under) Expenditures and Other
Financing Uses
Fund Balances, October 1
Fund Balances, September 30
$
Original
Budget
28,000 $
0
28,000
0
25,000
25,000
3,000
0
0
3,000
600,000
Revised
Budget
28,000 $
0
28,000
0
29,278
29,278
(1,278)
0
0
(1,278)
600,000
Actual
Variance
Favorable
(Unfavorable)
34,208 $ 6,208
96,975 96,975
131,183
141
19,732
19,873
111,310
(2,975)
(2,975)
108,335
605,948
103,183
(141)
9,546
9,405
112,588
(2,975)
(2,975)
109,613
5,948
$ 603,000 $ 598,722 $ 714,283 $ 115,561
-111 -
• 1
CITY OF COLLEGE STATION, TEXAS
WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND
BALANCE SHEET
September 30, 1997
1997
Assets:
Equity in Cash and Cash Equivalents
Equity in Investments
Receivables:
Accrued Interest
Delinquent Property Taxes
Total Assets
Liabilities and Fund Balances
Liabilities:
Other Deferred Revenues:
Deferred Taxes
Total liabilities
Fund Balances:
Reserved for Encumbrances
Reserved for Subsequent Years' Expenditures
Total Fund Balances
Total Liabilities and Fund Balances
$
$
$
$
-112 -
5,829
43,024
2,146
90,540
141,539
90,540
90,540
18,000
32,999
50,999
141,539
CITY OF COLLEGE STATION, TEXAS
WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGE IN FUND BALANCE
For the Fiscal Year Ended September 30, 1997
Revenues:
Taxes
Interest on Investments
Total Revenues
Expenditures:
Current:
Other
Total Expenditures
Excess of Revenues Over Expenditures
Fund Balance, October 1
Fund Balance, September 30
-113 -
$
$
1997
48,684
3,836
52,520
1,521
1,521
50,999
0
50,999
CITY OF COLLEGE STATION, TEXAS
WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Taxes
Interest on Investments
Total Revenues
Expenditures:
Current:
Other
Capital Outlay
Contingency
Total Expenditures
Excess of Revenues Over
Expenditures
Fund Balances, October 1
Fund Balances, September 30
Original
Budget
Revised
Budget
$ 137,000 $ 137,000 $
1,500 1,500
-----
$
138,500 138,500
0
137,000
1,500
138,500
0
0
0 $
- 114 -
0
137,000
1,500
138,500
0
0
0 $
Actual
Variance
Favorable
(Unfavorable)
48,684 $
3,836
52,520
1,521
0
0
1,521
50,999
0
50,999 $
(88,316)
2,336
(85,980)
(1,521)
137,000
1,500
136,979
50,999
0
50,999
DEBT SERVICE FUND
The Debt Service Fund is used to account for the accumulation of resources and payment
of general obligation bond principal and interest from governmental resources and special
assessment bond principal and interest from special assessment levies when the
government is obligated in some manner for the payment.
-115 -
CITY OF COLLEGE STATION, TEXAS
DEBT SERVICE FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 232,325 $ 178,674
Equity in Investments 1,715,078 1,010,896
Receivables:
Accrued Interest 31,410 18,275
Delinquent Property Taxes 143,599 156,394
Note 184,951 269,542
Total Assets $ 2,307,363 $ 1,633,781
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 0 $ 1,548
Accrued Liabilities 0 14,929
Other Deferred Revenues:
Deferred Taxes 143,599 156,394
Note Receivable 184,951 269,542
Total Liabilities 328,550 442,413
Fund Balances:
Reserved for Debt Service 1,978,813 1, 191,368
Total Fund Balances 1,978,813 1,191,368
Total Liabilities and Fund Balances $ 2,307,363 $ 1,633,781
-116 -
CITY OF COLLEGE STATION, TEXAS
DEBT SERVICE FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Revenues:
Taxes $ 4,801,894 $ 4,583,665
Interest Earnings:
Investments 157,854 127,575
Accrued Bonds 46,676 0
Loans 14,922 19,778
Loan Repayments 84,591 79,735
Other 64,515 0
Total Revenues 5, 170,452 4,810,753
Expenditures:
Current:
Other 15,877 575
Debt Service:
Principal Retirement 2,694,075 3,938,735
Interest Payments 1,519,344 1,651,259
Issuance Costs 133,890 2,391
Fiscal Charges 8,844 9,182
Total Expenditures 4,372,030 5,602,142
Excess (Deficiency) of Revenues Over (Under) Expenditures
798,422 (791,389)
Other Financing Sources (Uses):
Proceeds from Long Term Debt 6,545,000 0
Premiums on Bonds Sold 260,755 0
Operating Transfers In 0 115,043
Payment to Bond Escrow Account (6,816,732) 0
Total Other Financing Sources (Uses) (10,977) 115,043
Excess (Deficiency) of Revenues and Other Financing
Sources Over (Under) Expenditures and Other Financing Uses 787,445 (676,346)
Fund Balances, October 1 1,191,368 1,867,714
Fund Balances, September 30 $ 1,978,813 $ 1, 191,368
- 11 7 -
CITY OF COLLEGE STATION, TEXAS
DEBT SERVICE FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Original
Budget
Revised
Budget Actual
Taxes $ 4,770,000 $ 4,770,000 $ 4,801,894
Interest Earnings:
Investments
Accrued Bond
Loans
Loan Repayments
Other
Total Revenues
Expenditures:
Current:
Other
Debt Service:
Principal Retirement
Interest Payments
Issuance Costs
Fiscal Charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Proceeds from Long Term Debt
Premiums on Bonds Sold
Operating Transfers In
Payment to Bond Escrow Agent
Total Other Financing Sources (Uses)
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures and Other Financing Uses
Fund Balances, October 1
Fund Balances, September 30
160,000
0
0
0
0
4,930,000
0
3,044,075
1,971,909
183,626
60,000
5,259,610
(329,610)
6,615,000
310,358
80,000
(6,816,732)
188,626
(140,984)
160,000
0
0
0
0
4,930,000
0
3,044,075
1,971,909
183,626
60,000
5,259,610
(329,610)
6,615,000
310,358
80,000
(6,816,732)
188,626
(140,984)
1, 122,470 1, 122,470
$ 981,486 $ 981,486
- 118 -
157,854
46,676
14,922
84,591
64,515
5,170,452
15,877
2,694,075
1,519,344
133,890
8,844
4,372,030
798,422
6,545,000
260,755
0
(6,816,732)
(10,977)
787,445
1,191,368
$ 1,978,813
Variance
Favorable
(Unfavorable)
$
$
31,894
(2, 146)
46,676
14,922
84,591
64,515
240,452
(15,877)
350,000
452,565
49,736
51, 156
887,580
1,128,032
(70,000)
(49,603)
(80,000)
0
(199,603)
928,429
68,898
997,327
CAPITAL PROJECTS FUNDS
Capital projects funds are used to account for the acquisition and construction of major
capital improvements other than those financed by proprietary funds and trust funds.
Business Park -to account for the cost of street, water, and sewer improvements at the
College Station Business Park.
Capital Equipment -to account for the cost of acquisition and replacement of equipment to
be made with funds provided by operating funds.
Northgate Revitalization -to account for the cost of street and building improvements in the
Northgate area of the City.
Drainage Projects -to account for the cost of drainage improvements made with funds
provided by a drainage utility fee.
1984 Bond -to account for the cost of street improvements, building construction, and park
improvements to be made with funds provided by proceeds of the 1984 Series of general
obligation bonds.
1989 Bond -to account for the cost of street improvements and the renovation of the public
services building to be made with funds provided by proceeds of the 1989 Series of general
obligation bonds.
1991 Bond -to account for the cost of street improvements and parks improvements made
with funds provided by proceeds of the 1991 Series of general obligation bonds.
1995 Bond -to account for the cost of drainage improvements, building construction, parks
improvements, street improvements, and traffic signalization projects to be made with funds
provided by proceeds of the 1995 bond authorization.
-119 -
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Business Capital North gate Drainage
Park Equipment Revitalization Projects
Assets:
Equity in Cash and Cash Equivalents $ 196,477 $ 42,270 $ 7,423 $ 102,910
Equity in Investments 1,450,439 312,050 54,799 759,704
Receivables:
Accrued Interest 27,414 5,756 976 13,951
Grants 0 0 0 0
Accounts 0 0 0 70,659
Less Allowance for Uncollectible Accounts 0 0 0 (1,806)
Prepaid Costs 0 0 0 0
Total Assets $ 1,674,330 $ 360,076 $ 63,198 $ 945,418
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 13,837 $ 9,465 $ 272 $ 0
Retainage Payable 0 0 0 2,643
lnterfund Payable 0 0 65,273 0
Customer Construction Advances 0 0 0 0
Advance from Other Funds 0 0 142,701 0
Total Liabilities 13,837 9,465 208,246 2,643
Fund Balances:
Reserved:
Reserved for Encumbrances 978,574 36,689 0 15,052
Reserved for Prepaids 0 0 0 0
Unreserved Designated for:
Drainage Projects 0 0 0 927,723
General Government Projects 0 0 0 0
Parks Projects 0 0 0 0
Street Projects 0 0 0 0
Traffic Signalization Projects 0 0 0 0
Unreserved Undesignated 681,919 313,922 (145,048) 0
Total Fund Balances (Deficit) 1,660,493 350,611 (145,048) 942,775
Total Liabilities and Fund Balances $ 1,674,330 $ 360,076 $ 63,198 $ 945,418
-120 -
Totals
1989 1991 1995
Bond Bond Bond 1997 1996
$ 42,633 $ 18,477 $ 553,795 $ 963,985 $ 769,238
314,729 136,398 4,088,245 7,116,364 4,352,185
5,854 1,756 75,121 130,828 83,912
26,496 0 0 26,496 0
0 0 35,000 105,659 35,000
0 0 0 (1,806) 0
232,982 141,154 0 374,136 497,642
$ 622,694 $ 297,785 $ 4,752,161 $ 8,715,662 $ 5,737,977
$ 67,396 $ 108,749 $ 463,292 $ 663,011 $ 581,979
13,489 17,759 73,213 107,104 212,298
0 0 0 65,273 61,526
0 25,000 0 25,000 35,000
0 0 0 142,701 207,974
80,885 151,508 536,505 1,003,089 1,098,777
178,209 5,123 4,193,985 5,407,632 1,842,607
232,982 141,154 0 374,136 497,642
0 0 0 927,723 468,177
0 0 0 0 352,366
0 0 21,671 21,671 15,984
0 0 0 0 0
130,618 0 0 130,618 20,188
0 0 0 850,793 1,442,236
541,809 146,277 4,215,656 7,712,573 4,639,200
$ 622,694 $ 297,785 $ 4,752, 161 $ 8,715,662 $ 5,737,977
-121 -
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Business Capital North gate Drainage
Park Equipment Revitalization Projects
Revenues:
Intergovernmental $ 0 $ 0 $ 0 $ 0
Special Asssessments 0 0 0 812,725
Interest on Investments 50,292 19,882 4,162 43, 133
Rents 0 0 0 0
Contributions 0 0 0 10,000
Other 0 0 0 0
Total Revenues 50,292 19,882 4, 162 865,858
Expenditures:
Current:
Reimbursed Administrative 0 0 0 33, 130
Contributions 0 0 0 0
other 6,215 95 29 4,610
Capital Outlay 212,595 147,533 270,732 111,414
Debt Service:
Interest Payments 0 0 15,258 0
Issuance Costs 0 0 0 0
Intergovernmental 0 0 0 0
Total Expenditures 218,810 147,628 286,0 19 149,154
Excess (Deficiency) of Revenues Over
(Under) Expenditures ( 168,51 8) (127,746) (281,857) 716,704
Other Financing Sources (Uses):
Proceeds from Long Term Debt
Issuance 0 0 0 0
Sale of General Fixed Assets 0 0 0 0
Premiums on Bonds Sold 0 0 0 0
Operating Transfers In 1,539,000 0 176,784 226,071
Operating Transfers Out 0 0 0 0
Total Other Financing Sources (Uses) 1,539,000 0 176,784 226,071
Excess (Deficiency) of Revenues and
Other Financing Sources Over (Under)
Expenditures and Other Financing Uses 1,370,482 (127,746) (105,073) 942,775
Fund Balances (Deficit), October 1 290,011 478 ,357 (39,975) 0
Fund Balances(Deficit), September 30 $ 1,660,493 $ 350,611 $ (145,048) $ 942,775
- 122 -
$
$
1984
Bond
0 $
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(475,071)
(475,071)
(475,071)
475,071
0 $
1989
Bond
39,204 $
0
24,905
0
0
0
64,109
0
0
126
486,829
0
0
0
486,955
(422,846)
0
0
0
0
(55,000)
(55,000)
(477,846)
1,019,655
541,809 $
1991 1995
Bond Bond
1, 144 $ 0 $
0 0
13,716 322,649
3, 150 0
0 176,804
0 0
18,010 499,453
3,900 45,089
0 0
105 8,985
277,409 3,313,514
0 0
0 49,736
0 0
281,414 3,417,324
(263,404) (2,917,871)
0 5,300,000
0 0
0 49,603
0 12,524
(235,000) 0
(235,000) 5,362, 127
(498,404) 2,444,256
644,681 1,771,400
146,277 $ 4,215,656 $
-123 -
Totals
1997
40,348 $
812,725
478,739
3, 150
186,804
0
1,521,766
82, 119
0
20,165
4,820,026
15,258
49,736
0
4,987,304
(3,465,538)
5,300,000
0
49,603
1,954,379
(765,071)
6,538,91 1
3,073,373
4,639,200
7,712,573 $
1996
17,101
0
422,324
0
35,000
1, 157
475,582
119,326
64,500
8,658
5,720,623
0
0
10,570
5,923,677
(5,448,095)
0
330
0
110,462
(129,962)
(19,170)
(5,467,265)
10,106,465
4,639,200
CITY OF COLLEGE STATION, TEXAS
BUSINESS PARK FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 196,477 $ 67,843
Equity in Investments 1,450,439 383,842
Receivables:
Accrued Interest 27,414 7,529
Total Assets $ 1,674,330 $ 459,214
Liabilities and Fund Balances: :-·
Liabilities:
Accounts Payable $ 13,837 $ 71,470
Retainage Payable 0 97,733
Total Liabilities 13,837 169,203
Fund Balances:
Reserved:
Reserved for Encumbrances 978,574 188,708
Unreserved Undesignated 681 ,919 101,303
Total Fund Balances 1,660,493 290,011
Total Liabilities and Fund Balances $ 1,674,330 $ 459,214
c 124 -
CITY OF COLLEGE STATION, TEXAS
BUSINESS PARK FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and1996
1997 1996
Revenues:
Interest on Investments $ 50,292 $ 42,116
Total Revenues 50,292 42, 116
Expenditures:
Current:
Reimbursed Administrative 0 13,800
Other 6,215 695
Capital Outlay 212,595 992,526
Total Expenditures 218,810 1,007,021
Deficiency of Revenues Under Expenditures (168,518) (964,905)
Other Financing Sources:
Sale of General Fixed Assets 0 330
Operating Transfers In 1,539,000 0
Total Other Financing Sources 1,539,000 330
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures 1,370,482 (964,575)
Fund Balances, October 1 290,011 1,254,586
Fund Balances, September 30 $ 1,660,493 $ 290,011
-125 -
..
CITY OF COLLEGE STATION, TEXAS
BUSINESS PARK FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Interest on Investments
Total Revenues
$
Expenditures:
Current:
Economic Development
Other
Capital Outlay
Total Expenditures
Excess (Deficiency) of Revenues Over
(Under) Expenditures
Other Financing Sources:
Sale of General Fixed Assets
Operating Transfers In
Total Other Financing Sources
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under) Expenditures
Fund Balances, October 1
Fund Balances, September 30 $
Original
Budget
20,000 $
20,000
922,290
2,600
0
924,890
Revised
Budget
20,000 $
20,000
922,290
2,600
188,709
1,113,599
(904,890) (1,093,599)
922,290
0
922,290
17,400
922,290
0
922,290
(171,309)
Actual
50,292 $
50,292
0
6,215
212,595
218,810
(168,518)
0
1,539,000
1,539,000
1,370,482
Variance
Favorable
(Unfavorable)
30,292
30,292
922,290
(3,615)
(23,886)
894,789
925,081
(922,290)
1,539,000
616,710
1,541,791
290,000 290,000 290,011 11
307,400 $ 118,691 $ 1,660,493 $ 1,541,802
-126 -
CITY OF COLLEGE STATION, TEXAS
CAPITAL EQUIPMENT FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 42,270 $ 74,567
Equity in Investments 312,050 421,883
Receivables:
Accrued Interest 5,756 7,803
Total Assets $ 360,076 $ 504,253
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 9,465 $ 25,896
Total Liabilities 9,465 25,896
Fund Balances:
Reserved for Encumbrances 36,689 197,734
Unreserved Undesignated 313,922 280,623
Total Fund Balances 350,611 478,357
Total Liabilities and Fund Balances $ 360,076 $ 504,253
- 127 -
CITY OF COLLEGE STATION, TEXAS
CAPITAL EQUIPMENT FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
Revenues:
Interest on Investments
Total Revenues
Expenditures:
Current:
Other
Capital Outlay
Total Expenditures
Deficiency of Revenues Under Expenditures
Fund Balances, October 1
Fund Balances, September 30
$
$
1997
19,882 $
19,882
95
147,533
147,628
(127,746)
478,357
350,611 $
-+28-
1996
39,105
39,105
173
595,845
596,018
(556,913)
1,035,270
478,357
CITY OF COLLEGE STATION, TEXAS
CAPITAL EQUIPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Interest on Investments $ 40,000 $ 40,000 $ 19,882 $ (20,118)
Total Revenues 40,000 40,000 19,882 (20,118)
Expenditures:
Current:
Other 0 0 95 (95)
Capital Outlay 794,000 948,849 147,533 801,316
Total Expenditures 794,000 948,849 147,628 801,221
Excess (Deficiency) of Revenues Over
(Under) Expenditures (754,000) (908,849) (127,746) 781,103
Fund Balances (Deficit), October 1 480,000 480,000 478,357 (1,643)
Fund Balances (Deficits), September 30 $ (274,000) $ (428,849) $ 350,611 $ 779,460
- 129 -
CITY OF COLLEGE STATION, TEXAS
NORTHGATE REVITALIZATION FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 7,423 $ 33,950
Equity in Investments 54,799 192,084
Receivables:
Accrued Interest 976 3,491
Total Assets $ 63,198 $ 229,525
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 272 $ 0
lnterfund Payable 65,273 61,526
Advance from Other Funds 142,701 207,974
Total Liabilities 208,246 269,500
Fund Balance:
Unreserved Undesignated (145,048) (39,975)
Total Fund Deficits (145,048) (39,975)
Total Liabilities and Fund Deficits $ 63, 198 $ 229,525
- 130 -
CITY OF COLLEGE STATION, TEXAS
NORTHGATE REVITALIZATION FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
1997 . 1996
Revenues:
Interest on Investments $ 4,162 $ 5,071
Total Revenues 4,162 5,071
Expenditures:
Current:
other 29 10
Capital Outlay 270,732 125,536
Debt Service:
Interest 15,258 0
Total Expenditures 286,019 125,546
Deficiency of Revenues Under Expenditures: (281,857) (120,475)
Other Financing Sources:
Operating Transfers In 176,784 80,500
Total other Financing Sources 176,784 80,500
Deficiency of Revenues and Other Financing
Sources Under Expenditures (105,073) (39,975)
Fund Deficit, October 1 (39,975) 0
Fund Deficits, September 30 $ (145,048) $ (39,975)
- 131 -
CITY OF COLLEGE STATION, TEXAS
NORTHGA TE REVITALIZATION FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Original
Budget
Revised
Budget
Interest on Investments
Total Revenues
$ 0 $ 0 $
----------
0 0
Expenditures:
Current:
Other
Capital Outlay
Debt Service:
0
7,650,000
Principal O
Interest 0
Total Expenditures 7,650,000
Excess (Deficiency) of Revenues Over (Under)
Expenditures (7,650,000)
Other Financing Sources:
Operating Transfers In 500,000
Total Other Financing Sources 500,000
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under) Expenditures (7, 150,000)
0
7,650,000
0
0
7,650,000
(7,650,000)
500,000
500,000
(7, 150,000)
Fund Balances (Deficits), October 1
Fund Balance (Deficits), September 30
40,000 40,000
-----
$ (7, 110,000) $ (7, 110,000) $
132-
Actual
Variance
Favorable
(Unfavorable)
4,162 $
4,162
4,162
4, 162
29
270,732
61,526
15,258
347,545
(343,383)
176,784
176,784
(166,599)
(29)
7,379,268
(61,526)
(15,258)
7,302,455
7,306,617
(323,216)
(323,216)
6,983,401
(39,975) (79,975)
(206,574) $ 6,903,426
CITY OF COLLEGE STATION, TEXAS
DRAINAGE PROJECTS FUND
BALANCE SHEET
September 30, 1997
Assets:
Equity in Cash and Cash Equivalents
Equity in Investments
Receivables:
Accrued Interest
Accounts
Less Allowance for Uncollectible Accounts
Total Assets
Liabilities and Fund Balances:
Liabilities:
Retainage Payable
Total Liabilities
Fund Balance:
Reserved for Encumbrances
Reserved for Drainage Proj ects
Total Fund Balance
Total Liabilities and Fund Balance
-133 -
$
$
$
$
1997
102,910
759,704
13,951
70,659
(1,806)
945,418
2,643
2,643
15,052
927,723
942,775
945,418
CITY OF COLLEGE STATION, TEXAS
DRAINAGE PROJECTS FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGE IN FUND BALANCE
For the Fiscal Year Ended September 30, 1997
Revenues:
Special Assessments
Interest on Investment
Contributions
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
other
Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources:
Operating Transfers In
Total Other Financing Sources
Excess of Revenues and Other Financing Sources Over
Expenditures
Fund Balance, October 1
Fund Balance, September 30
- 134 -
$
$
1997
812,725
43,133
10,000
865,858
33, 130
4,610
111,414
149, 154
716,704
226,071
226,071
942,775
0
942,775
CITY OF COLLEGE STATION, TEXAS
DRAINAGE PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Special Assessments
Interest on Investments
Contributions
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
other
Capital Outlay
Contingency
Total Expenditures
Excess (Deficiency) of Revenues Over
(Under) Expenditures
Other Financing Sources:
Operating Transfers In
Total Other Financing Sources
$
Excess (Deficiency) of Revenues and other
Financing Sources Over (Under)
Expenditures
Fund Balances, October 1
Fund Balances (Deficits}, September 30 $
Original
Budget
750,000 $
20,000
0
770,000
25,000
0
730,000
25,000
780,000
(10,000)
0
0
(10,000)
0
(10,000) $
- 135 -
Revised
Budget
750,000 $
20,000
0
770,000
25,000
0
730,000
25,000
780,000
(10,000)
0
0
(10,000)
0
(10,000) $
Actual
812,725 $
43, 133
10,000
865,858
33, 130
4,610
111,414
0
149, 154
716,704
226,071
226,071
942,775
0
Variance
Favorable
(Unfavorable)
62,725
23,133
10,000
95,858
(8, 130)
(4,610)
618,586
25,000
630,846
726,704
226,071
226,071
952,775
0
942,775 $ 952,775
CITY OF COLLEGE STATION, TEXAS
1984 BOND FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Revenues:
Interest on Investments $ 0 $ 27,982
Total Revenues 0 27,982
Expenditures:
Current:
Reimbursed Administrative 0 80,896
Other 0 3,276
Capital Outlay 0 148,934
Total Expenditures 0 233, 106
Deficiency of Revenues Under Expenditures 0 (205, 124)
Other Financing Uses:
Operating Transfers Out (475,071) 0
Total Other Financing Uses (475,071) 0
Deficiency of Revenues Under Expenditures and Other
Financing Uses (475,071) (205,124)
Fund Balances, October 1 475,071 680, 195
Fund Balances, September 30 $ 0 $ 475,071
- 136 -
CITY OF COLLEGE STATION, TEXAS
1984 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Interest on Investments
Total Revenues
$
Expenditures:
Current:
Reimbursed Administrative
Other
Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources:
Operating Transfers Out
Total Other Financing Sources
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures
Fund Balances, October 1
Fund Balances (Deficit), September 30 $
Original
Budget
15,000 $
15,000
8,210
0
0
8,210
6,790
0
0
6,790
475,000
481,790 $
- 13 7 -
Revised
Budget
15,000
15,000
8,300
4,200
2,500
15,000
0
0
0
0
475,000
475,000
$
$
Actual
0
0
0
0
0
0
0
(475,071)
(475,071)
(475,071)
475,071
0
$
Variance
Favorable
(Unfavorable)
(15,000)
(15,000)
8,300
4,200
2,500
15,000
0
(475,071)
(475,071)
(475,071)
71
$ (475,000)
CITY OF COLLEGE STATION, TEXAS
1989 BOND FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 42,633 $ 98, 117
Equity in Investments 314,729 555, 126
Receivables:
Accrued Interest 5,854 9,924
Grants 26,496 0
Prepaid Costs 232,982 356,488
Total Assets $ 622,694 $ 1,019,655
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 67,396 $ 0
Retainage Payable 13,489 0
Total Liabilities 80,885 0
Fund Balances:
Reserved:
Reserved for Encumbrances 178,209 8,511
Reserved for Prepaids 232,982 356,488
Reserved for Parks Projects 0 15,984
Reserved for Street Projects 130,618 0
Unreserved Undesignated 0 638,672
Total Fund Balances 541,809 1,019,655
Total Liabilities and Fund Balances $ 622,694 $ 1,019,655
-138 -
CITY OF COLLEGE STATION, TEXAS
1989 BOND FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
Revenues:
Intergovernmental
Interest on Investments
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Contributions
Other
Capital Outlay
Total Expenditures
Deficiency of Revenues Under Expenditures
Other Financing Uses:
Operating Transfers Out
Total Other Financing Uses
Deficiency of Revenues Under Expenditures and Other
Financing Uses
Fund Balances, October 1
Fund Balances, September 30
$
$
- 139 -
1997
39,204
24,905
64,109
0
0
126
486,829
486,955
(422,846)
(55,000)
(55,000)
(477,846)
1,019,655
541,809
$
$
. 1996
0
37,910
37,910
24,630
64,500
3,302
121,968
214,400
(176,490)
0
0
(176,490)
1, 196, 145
1,019,655
CITY OF COLLEGE STATION, TEXAS
1989 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Revenues:
Intergovernmental
Interest on Investments
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Other
Capital Outlay
Total Expenditures
Excess (Deficiency) of Revenues Over
(Under) Expenditures
Other Financing Uses:
Operating Transfers Out
Total other Financing Uses
Excess (Deficiency) of Revenues Over
(Under) Expenditures and Other
Financing Uses
Fund Balances, October 1
$
Fund Balances (Deficits), September 30 $
Original
Budget
0 $
20,000
20,000
10,000
0
515,000
525,000
(505,000)
0
0
(505,000)
200,000
(305 ,000) $
- 140 -
Revised
Budget
0
20,000
20,000
10,000
4,371
519, 142
533,513
(513,513)
0
0
(513,513)
$
Actual
39,204
24,905
64, 109
0
126
486,829
486,955
(422,846)
(55,000)
(55,000)
(477,846)
200,000 1,019,655
(313,513) $ 541,809
$
Variance
Favorable
(Unfavorable)
39,204
4,905
44,109
10,000
4,245
32,313
46,558
90,667
(55,000)
(55,000)
35,667
819,655
$ 855,322
CITY OF COLLEGE STATION, TEXAS
1991 BOND FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 18,477 $ 86,046
Equity in Investments 136,398 486,830
Receivables:
Accrued Interest 1,756 13,004
Prepaid Costs 141, 154 141,154
Total Assets $ 297,785 $ 727,034
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 108,749 $ 7,990
Retainage Payable 17,759 49,363
Customer Construction Advances 25,000 25,000
Total Liabilities 151,508 82,353
Fund Balances:
Reserved:
Reserved for Encumbrances 5,123 41,914
Reserved for Prepaids 141, 154 141, 154
Unreserved Undesignated 0 461,613
Total Fund Balances 146,277 644,681
Total Liabilities and Fund Balances $ 297,785 $ 727,034
-141 -
CITY OF COLLEGE STATION, TEXAS
1991 BOND FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
Revenues:
Intergovernmental
Interest on Investments
Rents
Other
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Other
Capital Outlay
Total Expenditures
Deficiency of Revenues Under Expenditures
Other Financing Uses:
Operating Transfers Out
Total Other Financing Uses
Deficiency of Revenues Under Expenditures and Other
Financing Uses
Fund Balances, October 1
Fund Balances, September 30
$
$
-142 -
1997
1,144
13,716
3,150
o
1 a.01 o
3,900
105
277,409
281,414
(263,404)
(235,000)
(235,000)
(498,404)
644,681
146,277
$
$
1996
17,101
45,107
o
94
62,302
o
285
1,072,530
1,072,815
(1,010,513)
o
o
(1,010,513)
1,655, 194
644,681
CITY OF COLLEGE STATION, TEXAS
1991 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Intergovernmental $ 0 $ 0 $ 1, 144 $ 1, 144
Interest on Investments 45,000 45,000 13,716 (31,284)
Rents 0 0 3,150 3,150
Total Revenues 45,000 45,000 18,010 (26,990)
Expenditures:
Current:
Reimbursed Administrative 10,000 10,000 3,900 6,100
other 0 0 105 (105)
Capital Outlay 25,000 89,250 277,409 (188, 159)
Total Expenditures 35,000 99,250 281,414 (182,164)
Excess (Deficiency) of Revenues Over
(Under) Expenditures 10,000 (54,250) (263,404) (209, 154)
Other Financing Uses:
Operating Transfers Out 0 0 (235,000) (235,000)
Total Other Financing Uses 0 0 (235,000) (235,000)
Excess (Deficiency) of Revenues Over
(Under) Expenditures and Other
Financing Uses 10,000 (54,250) (498,404) (444, 154)
Fund Balances , October 1 450,000 450,000 644,681 194,681
Fund Balances (Deficit), September 30 $ 460,000 $ 395,750 $ 146,277 $ (249,473)
- 143 -
CITY OF COLLEGE STATION, TEXAS
1995 BOND FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 553,795 $ 338,284
Equity in Investments 4,088,245 1,913,941
Receivables:
Accrued Interest 75, 121 34,838
Accounts 35,000 35,000
Total Assets $ 4,752,161 $ 2,322,063
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 463,292 $ 475,461
Retainage Payable 73,213 65,202
Customer Construction Advances 0 10,000
Total Liabilities 536,505 550,663
Fund Balances:
Reserved:
Reserved for Encumbrances 4,193,985 1,398,846
Reserved for General Government Projects 0 352,366
Reserved for Parks Projects 21,671 0
Traffic Signalization Projects 0 20,188
Total Fund Balances 4,215,656 1,771,400
Total Liabilities and Fund Balances $ 4,752, 161 $ 2,322,063
-144 -
CITY OF COLLEGE STATION, TEXAS
1995 BOND FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Years Ended September 30, 1997 and 1996
Revenues:
Interest on Investments
Contributions
Other
Total Revenues
Expenditures:
Current:
Reimbursed Administrative
Other
Capital Outlay
Debt Service:
Issuance Costs
Intergovernmental
Total Expenditures
Deficiency of Revenues Under Expenditures
Other Financing Sources (Uses):
Proceeds from Long Term Debt Issuance
Premiums on Bonds Sold
Operating Transfers In
Operating Transfers Out
Total Other Financing Sources (Uses)
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures and Other Financing Uses
Fund Balances, October 1
Fund Balances, September 30
-145 -
$
1997
322,649 $
176,804
0
499,453
45,089
8,985
3,313,514
49,736
0
3,417,324
(2,917,871)
5,300,000
49,603
12,524
0
5,362, 127
2,444,256
1,771,400
1996
223,913
35,000
1,063
259,976
0
917
2,661,471
0
10,570
2,672,958
(2,412,982)
0
0
29,962
(100,000)
(70,038)
(2,483,020)
4,254,420
$ 4,215,656 $ 1,771,400
CITY OF COLLEGE STATION, TEXAS
1995 BOND FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Interest on Investments $ 80,000 $ 80,000 $ 322,649 $ 242,649
Contributions 0 0 176,804 176,804
Total Revenues 80,000 80,000 499,453 419,453
Expenditures:
... Current:
Reimbursed Administrative 160,000 160,000 45,089 114,911
Other 0 0 8,985 (8,985)
Capital Outlay 3,565,000 4,989,971 3,313,514 1,676,457
Debt Service:
Issuance Costs 0 0 49,736 (49,736)
Total Expenditures 3,725,000 5, 149,971 3,417,324 1,732,647
Excess (Deficiency) of Revenues
Over (Under) Expenditures (3,645,000) (5,069,971) (2,917,871) 2, 152, 100
Other Financing Sources:
Proceeds from Long Term Debt
Issuance 0 0 5,300,000 5,300,000
Premiums on Bonds Sold 0 0 49,603 49,603
Operating Transfers In 0 0 12,524 12,524
Total Other Financing Sources 0 0 5,362, 127 5,362, 127
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures (3,645,000) (5,069,971) 2,444,256 7,514,227
Fund Balances, October 1 430,000 430,000 1,771,400 1,341,400
Fund Balances (Deficits), September 30 $ (3,215,000) $ (4,639,971) $ 4,215 ,656 $ 8,855,627
c 146 -
ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and operated in a
manner similar to private business enterprises. In these funds, the intent of the
government's council is that costs of providing goods or services to the general public on a
continuing basis will be financed or recovered primarily through user charges, or where the
government's council has decided that periodic determination of net income is appropriate
for accountability purposes.
Electric -to account for revenues and expenses related to the operation and maintenance
of the electric systems of the City. All activities necessary to provide such services are
accounted for in this fund and include, but are not limited to, administration, operations,
maintenance, utility billing and collections, meter reading, and financing and related debt
service.
Water -to account for revenues and expenses related to the operation and maintenance of
the water systems of the City. All activities necessary to provide such services are
accounted for in this fund and include, but are not limited to, administration, operations,
maintenance, and financing and related debt service.
Sewer -to account for revenues and expenses related to the operation and maintenance of
the sewer systems of the City. All activities necessary to provide such services are
accounted for in this fund and include, but are not limited to, administration, operations,
maintenance, and financing and related debt service.
Solid Waste Collection -to account for all sanitation collection and disposal activities by the
City for both residential and commercial residents.
Cedar Creek Condominiums -to account for revenues and expenses related to the
operation and maintenance of the Cedar Creek Condominiums.
-14 7 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Electric Water Sewer
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 1,760,456 $ 390,841 $ 127,454
Equity in Investments 12,996,089 2,885,274 940,897
Receivables:
Accrued Interest 278,359 61,560 27,317
Accounts 5,035,299 886,659 637,448
Escrow 0 0 0
other 970,517 0 0
Less Allowance for Uncollectible Accounts (1,094,676) (16,264) (15,514)
Due from Other Funds 139,688 0 0
lnterfund Receivables 328,847 0 0
Inventories 941,145 304,620 10,606
Prepaid Costs 0 0 0
Total Current Assets 21,355,724 4,512,690 1,728,208
Restricted Assets:
Equity in Cash and Cash Equivalents 629,523 449,842 307,106
Equity in Investments 4,647,284 3,320,840 2,267,125
Receivables:
Accrued Interest 49,658 44,221 31,414
Accounts 5,629 0 0
Special Assessments 0 1,890 3,984
Less Allowance for Uncollectible Accounts (4,628) 0 0
Total Restricted Assets 5,327,466 3,816,793 2,609,629
Note Receivable from Joint Venture 0 0 0
Equity in Joint Venture 0 0 0
Advance to Other Funds 480,414 0 0
Deferred Charges:
Water Well 0 1,167,075 0
Bond Issuance Costs 215,352 135,660 262,503
Accumulated Amortization (31,137) (1,058,647) (54,195)
Total Deferred Charges 184,215 244,088 208,308
Property and Equipment:
Utility Plant 37,850,979 37,931,654 39,815,812
Buildings 0 898,760 811,654
Machinery and Equipment 224,087 948,016 1,429,428
Accumulated Depreciation (11,894,023) (12,045,052) (8,340,379)
Construction in Progress 3,770,640 104,362 335,449
Land 0 537,385 450,754
Total Property and Equipment. Net 29,951,683 28,375,125 34,502,718
Total Assets $ 57,299,502 $ 36,948,696 $ 39,048,863
- 148 -
Totals
Solid Waste Cedar Creek
Collection Condominium 1997 1996
$ 194,659 $ 26,322 $ 2,499,732 $ 2,700,157
1,437,021 194,315 18,453,596 15,276,915
38,765 3,512 409,513 329,338
355,254 0 6,914,660 5,687,821
0 156,859 156,859 442,819
0 0 970,517 798,683
(16,486) 0 (1, 142,940) (959,953)
0 0 139,687 0
0 0 328,848 308,511
17,572 0 1,273,943 1,098,186
0 0 0 600
2,026,785 381,008 30,004,415 25,683,077
0 0 1,386,471 1,114,266
0 0 10,235,249 6,304,278
0 0 125,293 54,154
0 0 5,629 2,290
0 0 5,874 5,945
0 0 (4,628) 0
0 0 11,753,888 7,480,933
376,468 0 376,468 483,517
2,057,867 0 2,057,867 1,510,156
0 0 480,414 809,261
0 0 1,167,075 1,167,075
0 0 613,515 481,339
0 0 (1, 143,979) (1,124,848)
0 0 636,611 523,566
0 0 11 5,598 ,445 95,333,069
0 0 1,710,414 1,710,414
1,720,035 0 4,321,566 4,354,120
(1,543, 164) 0 (33,822,618) (30,923,402)
0 0 4,210,451 20,627,022
0 0 988,139 988,139
176,871 0 93,006,397 92,089,362
$ 4,637,991 $ 381,008 $ 138,316,060 $ 128,579,872
(Continued)
-149 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
(Continued)
Electric Water Sewer
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 3,486,506 $ 198,682 $ 73,234
Retainage Payable 4,793 1,584 0
lnterfund Payable 0 0 0
Obligations Under Capital Lease 0 218,283 0
Accrued Liabilities 284,391 32,884 35,818
Customer Construction Advances 29,382 40,045 12, 130
Other Deferred Revenues 2,245 350 0
Total Current Liabilities 3,807,317 491,828 121,182
Current Liabilities Payable from
Restricted Assets:
Accounts Payable 371,715 9,641 94,961
Accrued Interest Payable 143,645 74,955 203,115
Retainage Payable 79,986 37,052 33,338
Accrued Liabilities 107 0 0
Refundable Deposits 1,818, 145 0 0
Revenue Bonds 1,161,950 1,249,500 1,583,550
General Obligation Bonds 154,00'.J 4,00'.J 23,085
Certificates of Obligation 13,100 6,550 6,550
Total Current Liabilities Payable from
Restricted Assets 3,742,648 1,381,698 1,944,599
Noncurrent Liabilities:
Revenue Bonds 14,066,778 7,339,956 15,423,266
Unamortized Premium on Bonds (77,346) (58,045) (83,133)
General Obligation Bonds 0 0 0
Certificates of Obligation 13,100 6,550 6,550
Obligation Under Capital Lease 0 483,196 0
Advances from Other Funds 0 0 0
Accrued Vacation 61,618 28,453 44,199
Total Noncurrent Liabilities 14,064,150 7,800,110 15,390,882
Total Liabilities 21,614,115 9,673,636 17,456,663
Fund Equity:
Contributed Capital 3,367,124 9,193,236 8,164,306
Retained Earnings:
Reserved for Debt Service 531,166 544,369 628,401
Reserved for Capital Projects 2,526,346 3,232,965 1,848,944
Unreserved 29,260,751 14,304,490 10,950,549
Total Fund Equity 35,685,387 27,275,060 21,592,200
Total Liabilities and Fund Equity $ 57,299,502 $ 36,948,696 $ 39,048,863
- 150 -
Totals
Solid Waste Cedar Creek
Collection Condominium 1997 1996
$ 36,005 $ 142,980 $ 3,937,407 $ 6,810,777
0 0 6,377 4,793
213,776 0 213,776 200,045
0 0 218,283 206,833
29, 161 0 382,254 355,272
0 0 81,557 64,427
0 0 2,595 3,312
278,942 142,980 4,842,249 7,645,459
0 0 476,317 511,055
0 0 421,715 385,072
0 0 150,376 526,096
0 0 107 1,857
0 0 1,818,145 1,768,318
0 0 3,995,000 3,940,000
0 0 181,085 385,925
0 0 26,200 26,200
0 0 7,068,945 7,544,523
0 0 36,830,000 33,315,000
0 0 (218,524) 6,911
0 0 0 245,600
0 0 26,200 52,400
0 0 483,196 701,480
228,177 0 228,177 441,953
22,606 0 156,876 169,064
250,783 0 37,505,925 34,932,408
529,725 142,980 49,417,119 50,122,390
54,901 0 20,779,567 20,531,529
0 0 1,703,936 1,411,075
0 0 7,608,255 2,635,037
4,053,365 238,028 58,807,183 53,879,841
4,108,266 238,028 88,898,941 78,457,482
$ 4,637,991 $ 381,008 $ 138,316,060 $ 128,579,872
-151 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Electric Water Sewer
Operating Revenues:
Electric Sales $ 33,447,162 $ 0 $ 0
Water Sales 0 6,868,516 0
Sewer Service 0 0 6,157,949
Garbage Collection Fees 0 0 0
Rental Income 0 0 0
Other 1,630,403 329,349 181,987
Total Operating Revenues 35,077,565 7,197,865 6,339,936
Operating Expenses:
Purchased Power 19,069,552 0 0
Salaries and Benefits 1.741,691 801,925 1,051,639
Supplies 117,290 85,701 189,345
Maintenance 502,993 343,732 306,297
Purchased Professional Services 627,415 73,242 98,764
Purchased Property Services 84, 197 636,679 353,326
Other Purchased Services 320,787 162,221 225,943
Property Taxes 0 0 0
Reimbursed Administrative 1,384,022 729,469 498,760
Depreciation 1,031,461 1,006,432 819,647
Other 170,951 30,639 1,680
Total Operating Expenses 25,050,359 3,870,040 3,545,401
Operating Income 10,027,206 3,327,825 2,794,535
Nonoperating Revenues (Expenses):
Interest Earnings 1,081,494 380,313 206,859
Reimbursed Expenses 52,240 2,100 0
Contributions 0 0 0
Grants 0 0 0
Earnings (loss) in Joint Venture 0 0 0
Gain on Sale of Operations 0 0 0
Interest Expense (858,245) (531,970) (1,050 ,238)
Other, Net (31,314) (10�960) (19,920)
Total Nonoperating Revenues (Expenses) 244,175 (160,517) (863,299}
Income Before Operating Transfers 10,271,381 3, 167,308 1,931,236
Operating Transfers Out (4,858,500) (673 ,900) (660,500)
Net Income 5,412,881 2,493,408 1,270,736
Retained Earnings, October 1 26,905,382 15,588,416 12,157,158
Retained Earnings, September 30 $ 32,318,263 $ 18,081,824 $ 13,427,894
- 152 -
Totals
Solid Waste Cedar Creek
Collection Condominium 1997 1996
$ 0 $ 0 $ 33,447,162 $ 31,564,684
0 0 6,868,516 6,782,833
0 0 6,157,949 5,813,409
3,598,644 0 3,598,644 3,515,713
0 0 0 373,774
70,405 508 2,212,652 1,294,666
3,669,049 508 52,284,923 49,345,079
0 0 19,069,552 21,359,182
780,600 0 4,375,855 4,404,316
95,640 0 487,976 506,908
271,558 43 1,424,623 1,052,306
234,812 0 1,034,233 1,489,705
825,918 144 1,900,264 1,903,723
380,114 58 1,089,123 1,286,669
0 0 0 66,367
380,408 0 2,992,659 3,364,916
152,851 0 3,010,391 3,071,048
3,422 0 206,692 205,967
3,125,323 245 35,59 1 ,368 38,711,107
543,726 263 16,693,555 10,633,972
117,110 14,723 1,800,499 1,562,404
0 0 54,340 42,940
0 0 0 12,000
10,000 0 10,000 0
547,711 0 547,711 525,099
0 0 0 203,730
(39,982) 0 (2,480,435) (2,478,448)
14,206 (161) (48,149) 17,108
649,045 14,562 (116,034) (115,167)
1,192,771 14,825 16,577,521 10,518,805
(191,200) 0 (6,384,100) (5,408,048)
1,001,571 14,825 10,193,421 5,110,757
3,051,794 223,203 57,925,953 52,815,196
$ 4,053,365 $ 238,028 $ 68,119,374 $ 57,925,953
- 153 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Electric Water
Cash Flows from Operating Activities:
Cash Received from Customers $ 33,765,791 $ 7,044,323 $
Cash Payments to Suppliers for Goods and Services (24,942,785) (1,931,388)
Cash Payments to Employees for Services (1,744,057) (797,389)
Customer Deposits Received 736,083 0
Customer Deposits Returned (686,256) 0
Cash Received from Contributions 0 0
Cash Received for Reimbursed Expenses 48,901 2,100
Cash Received from Sale of Scrap 12,678 700
Cash Received from Collection Fees 31,486 0
Cash Received from Leases 701 0
Cash Received from Grants 0 0
Cash Received from Miscellaneous Revenues 150,544 614
Cash Paid for Miscellaneous Expenses (90,289) (19,738)
Net Cash Provided by Operating Activities 7,282,797 4,299,222
Cash Flows from Noncapital Financing Activities:
Principal Received on Note 0 0
Interest Received on Note 0 0
Principal Received on Advance to Other Funds 308,510 0
Interest Received on Advance to Other Funds 66,795 0
Cash Paid to Refund Bonds {806,000) (546,000)
Operating Transfers In from Other Funds 0 0
Operating Transfers Out to Other Funds (4,858,500) (673,900)
Principal Paid on Advance from Other Funds 0 0
Interest Paid on Advance from Other Funds 0 0
Cash Paid to Other Funds (139,688) 0
Cash Paid to Public Agencies (190,334) 0
Proceeds from Revenue Refunding Bonds 840,100 569,100
Interest Received on Refund Bonds 4,771 3,232
Cash Paid to Refunding Escrow Agent (24,800) (16,800)
Issuance Costs Paid on Refunding Bonds (7,463) (5,056)
Net Cash Used by Noncapital Financing Activities (4,806,609) (669,424)
Cash Flows from Capital and Related Financing Activities:
Acquisition and Construction of Capital Assets (2,481,784) (747,670)
Proceeds from Sale of Assets 5,134 2,000
Capital Contributed by Developers 130,869 0
Principal Paid on Revenue Bonds (1.092,900) (1,212,000)
Principal Paid on General Obligation Bonds (134,750) (126,500)
Principal Paid on Certificates of Obligation (13.100) (6,550)
Principal Paid on Obligation Under Capital Lease 0 (206,834)
Interest Paid on Revenue Bonds (825.109) (479,751)
Interest Paid on General Obligation Bonds (11,069) (2,747)
Interest Paid on Certificates of Obligation (4.716) (2,358)
Interest Paid on Obligation Under Capital Lease 0 (43,980)
Fees Paid to Fiscal Agent (3,079) (1,824)
Proceeds from Revenue Bonds 3,626,000 3,256,000
Interest Received on Revenue Bonds 22,650 20,339
Issuance Costs Paid on Revenue Bonds (73,594) (66,084)
Cash Received from Other Funds -Misallocation of FY 1996
Bond Proceeds 0 0 Cash Paid To Other Funds -Misallocation of FY 1996 Bond
Proceeds 0 0
Net Cash Provided (Used) by Capital and Related
Financing Activities �855,448) 382,041
-154 -
Sewer
6,359,662
{1,67 4,281)
(1,068,340)
0
0
0
172
0
0
0
0
1,322
{7,967)
3,610,568
0
0
0
0
{1,248,000)
0
(660,500)
0
0
0
0
1,300,800
7,387
(38,400)
(11,556)
(650,269)
(1,037,937)
1,500
23,694
(1,635, 100)
(189, 190)
(6,550)
0
(1,022,487)
(4,295)
(2,358)
0
(3,730)
518,000
3,236
(10,513)
0
0
p,365,730)
Totals
Solid Waste Cedar Creek
CoHection Condominiums 1997 1996
$ 3,715,967 $ 508 $ 50,886,251 $ 49;846,690
(2,205,935) (245) (30,754,634) (27,591,945)
(783,092) 0 (4,392,878) (4,429,714)
0 0 736,083 723,672
0 0 (686,256) (714,747)
0 0 0 12,000
0 0 51,173 42, 115
0 0 13,378 31,008
32 0 31,518 6,143
0 0 701 2,490
10,000 0 10,000 0
3,220 0 155,700 36,780
(1,110) (162) (119,266) (49,964)
739,082 101 15,931,770 17,914,528
107,049 0 107,049 98,973
20,500 0 20,500 35,468
0 0 308,510 708,895
0 0 66,795 116,087
0 0 (2,600,000) 0
0 0 0 957,181
(191,200) 0 (6,384,100) (5,408,048)
(200,045) 0 (200,045) (934,669)
(39,982) 0 (39,982) (123,707)
0 0 (139,688) 0
(17,000) 0 (207,334) (163,375)
0 0 2,710,000 0
0 0 15,390 0
0 0 (80,000) 0
0 0 (24,075) 0
(320,678) 0 (6,446,980) (4,713,195)
(18,211) 0 (4,285,602) (10,691,945)
29,065 0 37,699 65,435
0 0 154,563 155,742
0 0 (3,940,000) (3,670,000)
0 0 (450,440) (386,265)
0 0 (26,200) (26,200)
0 0 (206,834) (195,984)
0 0 (2,327,347) (2,429,551)
0 0 (18,111) (40,272)
0 0 (9,432) (12,576)
0 0 (43,980) (54,828)
0 0 (8,633) 0
0 0 7,400,000 (6,159)
0 0 46,225 0
0 0 (150,191) 0
0 0 0 65,000
0 0 0 (65,000)
10,854 0 (3.828,283) (17,292,603)
(Continued)
-155 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
(Continued)
Electric Water
Cash Flows from Investing Activities:
Purchase of Investments (14,927,146) (5,250,673)
Proceeds from Sale and Maturities of Investments 12, 138,919 1,379,153
Interest on Investments 931,856 287,730
Net Cash Provided (Used) by Investing Activities (1,856,371) (3,583,790)
Net Increase (Decrease) in Cash (235,631) 428,049
Cash and Cash Equivalents, October 1 2,625,610 412,634
Cash and Cash Equivalents, September 30 $ 2,389,979 $ 840,683 $
Reconciliation of Operating Income to Net Cash Provided by
Operating Activities:
Operating Income $ 10,027,206 $ 3,327,825 $
Adjustments to Reconcile Operating Income to Net Cash
Provided by Operating Activities:
Depreciation 1,031,461 1,006,432
Provision for Uncollectible Accounts 181,052 4,596
Contributions 0 0
Operating Grants 0 0
Miscellaneous Revenues 245,027 3,414
Miscellaneous Expenses (90,289) (19,738)
Change in A5Sets and Liabilities:
Change in Accounts Receivable (1,139,941) (153,542)
Change in Other Receivables (171,833) 0
Change in Inventory (162,355) (6,518)
Change in Prepaid Costs 600 0
Change in Accounts Payable (2 ,715,344) 132,291
Change in Accrued Liabilities 28,751 4,370
Change in Deferred Revenues (717) 0
Change in Refundable Deposits 49,827 0
Change in Accrued Vacation (648) 92
Total Adjustments (2,744,409) 971,397
Net Cash Provided by Operating Activities $ 7,282,797 $ 4,299,222 $
Noncash Financing, Capital, and Investing Activities:
During the fiscal year, the Water Fund added capital contributed by developers in the amount of $65,474.
-156 -
Sewer
(2,714, 138)
2,n7,674
198,215
261,751
(143,680)
578,240
434,560
2,794,535
819,647
1,280
0
0
1,494
(7,967)
19,726
0
(766)
0
(594)
(7,841)
0
0
(8,946)
816,033
3,610,568
Totals
Solid Waste Cedar Creek
Collection Condominiums 1997 1996
(1,215,787) (164,398) (24,272, 142) (19,745,407)
720,777 147,967 17, 164,490 17.172,225
93,913 11,211 1,522,925 1,607,553
(401,097) (5,220) (5,584,727) (965,629)
28, 161 (5,119) 71,780 (5,056,899)
166,498 31,441 3,814,423 8,871,322
$ 194,659 $ 26,322 $ 3,886,203 $ 3,814,423
$ 543,726 $ 263 $ 16,693,555 $ 10,633,972
152,851 0 3,010,391 3,071,048
(3,941) 0 182,987 132,321
0 0 0 12,000
10,000 0 10,000 0
3,252 0 253,187 118,194
(1,110) (162) (119,266) (49,964)
46,918 0 (1,226,839) 644,910
0 0 (171,833) (143,291)
(6,118) 0 (175,757) 60,446
0 0 600 600
(3,762) 0 (2,587,409) 3,517,677
(48) 0 25,232 (91,072)
0 0 (717) 333
0 0 49,827 8,926
(2,686) 0 (12,188) (1,572)
195,356 (1 62) (761,785) 7,280,556
$ 739,082 $ 101 $ 15,931,770 $ 17,914,528
-157 -
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 1,760,456 $ 2,123,352
Equity in Investments 12,996,089 12,013,479
Receivables:
Accrued Interest 278,359 233,381
Accounts 5,035,299 3,895,358
Other 970,517 798,683
Less Allowance for Uncollectible Accounts (1,094,676) (913,624)
Due From Other Funds 139,688 0
lnterfund Receivable 328,847 308,511
Inventories 941, 145 778,790
Prepaid Costs 0 600
' Total Current Assets 21,355,724 19,238,530
Restricted Assets:
Equity in Cash and Cash Equivalents 629,523 502,258
Equity in Investments 4,647,284 2,841,667
Receivables:
Accrued Interest 49,658 16,564
Accounts 5,629 2,290
Less Allowance for Uncollectible Accounts (4,628) 0
Total Restricted Assets 5,327,466 3,362,779
Advance to Other Funds 480,414 809,261
Deferred Charges:
Bond Issuance Costs 215,352 147,342
Accumulated Amortization (31, 137) (25,085)
Total Deferred Charges 184,215 122,257
Property and Equipment:
Utility Plant 37,850,979 30,891,283
Machinery and Equipment 224,087 229,742
Accumulated Deprec iation (11,894,023) (10,881,851)
Construction in Progress 3,770,640 8, 153,939
Total Property and Equipment 29,951,683 28,393, 113
Total Assets $ 57,299,502 $ 51,925,940
(Continued)
- 158 -
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
(Continued)
1997 1996
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 3,486,506 $ 6,201,850
Retainage Payable 4,793 4,793
Accrued Liabilities 284,391 253,890
Customer Construction Advances 29,382 24,382
Other Deferred Revenues 2,245 2,962
Total Current Liabilities 3,807,317 6,487,877
Current Liabilities Payable from Restricted Assets:
Accounts Payable 371,715 315,875
Accrued Interest Payable 143,645 131,234
Retainage Payable 79,986 65,978
Accrued Liabilities 107 1,857
Refundable Deposits 1,818,145 1,768,318
Revenue Bonds 1,161,950 1,092,900
General Obligation Bonds 154,000 134,750
Certificates of Obligation 13, 100 13, 100
Total Current Liabilities Payable from Restricted Assets 3,742,648 3,524,012
Noncurrent Liabilities:
Revenue Bonds 14,066,778 11,568,628
Unamortized Premium on Bonds (77,346) 1,451
General Obligation Bonds 0 154,000
Certificates of Obligation 13, 100 26,200
Accrued Vacation 61,618 62,266
Total Noncurrent Liabilities 14,064,150 11,812,545
Total Liabilities 21,614,115 21,824,434
Fund Equity:
Contributed Capital 3,367,124 3, 196, 124
Retained Earnings:
Reserved for Debt Service 531, 166 357,200
Reserved for Capital Projects 2,526,346 301,961
Unreserved 29,260,751 26,246,221
Total Fund Equity 35,685,387 30,101,506
Total Liabilities and Fund Equity $ 57,299,502 $ 51,925,940
- 159 -
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
Operating Revenues:
Electric Sales
Charges for Services
Other
Total Operating Revenues
Operating Expenses:
Purchased Power
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Reimbursed Administrative
Depreciation
Other
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Interest Earnings
Reimbursed Expenses
Contributions
Interest Expense
Other, Net
Total Nonoperating Revenues (Expenses)
Income Before Operating Transfers
Operating Transfers Out
Net Income
Retained Earnings, October 1
Retained Earnings, September 30
$
$
-160-
1997
33,447, 162
0
1,630,403
35,077,565
19,069,552
1,741,691
117,290
502,993
627,415
84,197
320,787
1,384,022
1,031,461
170,951
25,050,359
10,027,206
1,081,494
52,240
0
(858,245)
(31,314)
244, 175
10,271,381
(4,858,500)
5,412,881
26,905,382
32,318,263
$
$
1996
31,564,684
0
633,512
32,198,196
21,359, 182
1,699,344
128,888
413,441
1,084,620
83,075
358,662
1,507,517
988,954
166, 134
27,789,817
4,408,379
1,086,369
31, 140
0
(793,721)
(30,057)
293,731
4,702,110
(3,944,798)
757,312
26, 148,070
26,905,382
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual · (Unfavorable)
Operating Revenues:
Electric Sales $ 33, 163,000 $ 33,163,000 $ 33,287,015 $ 124,015
Forfeits, Discounts, and Penalties 335,000 335,000 393,233 58,233
Electric Property Rentals 25,000 25,000 51,345 26,345
Connect Fees 143,000 143,000 212,136 69, 136
Miscellaneous 0 0 973,689 973,689
Total Operating Revenues 33,666,000 33,666,000 34,917,418 1,251,418
Nonoperating Revenues:
Interest Earnings 700,000 700,000 903,492 203,492
Reimbursed Expenses 141,500 141,500 48,607 (92,893)
Contributions 0 0 2,467 2,467
Miscellaneous Nonoperating Revenues 58,500 58,500 188,069 129,569
Total Nonoperating Revenues 900,000 900,000 1,142,635 242,635
Energy Project Fund:
Interest Earnings 0 0 22,877 22,877
Total Energy Project Revenues 0 0 22,877 22,877
Revenue Bond I & S Fund:
Operating Transfers In 2,109,180 2, 109, 180 1,946, 134 (163,046)
Proceeds from Long-Term Debt 902,100 902, 100 0 (902, 100)
Total Electric Revenue I & S Fund 3,011,280 3,011,280 1,946, 134 (1,065, 146)
Electric Revenue Bond Funds:
Interest Earnings 0 0 154,713 154,713
Reimbursed Expenses 0 0 3,633 3,633
Contributions 0 0 123,401 123,401
Other 0 0 95 95
Proceeds from Long-Term Debt 3,700,000 3,700,000 3,528,000 (172,000)
Operating Transfer In 0 0 490,558 490,558
Total Electric Revenue Bond Funds 3,700,000 3,700,000 4,300,400 600,400
Total Electric Fund Revenues $ 41,277,280 $ 41,277,280 $ 42,329,464 $ 1,052, 184
See reconciliation to GAAP basis on page 184.
-161 -
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Administration
Transmission/Distribution:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Transmission/Distribution
Nondepartmental:
Reimbursed Administrative
Other Operating Expenses
Principal Payments
Interest Expense
Public Agency Funding
Return on Investment
Other Nonoperating Expense
Operating Transfers Out
Residual Equity Transfers Out
Capital Outlay
Contingency
Total Nondepartmental
$
Original
Budget
431,265
43,050
41,510
98,088
56,310
46,075
50,960
767,258
1,590,092
84,703
527,670
879,626
19,022,090
288,458
229,000
22,621,639
1,193,634
0
147,850
15,196
176,000
3,773,500
0
7,697,714
0
500,000
161,936
13,665,830
$
(Continued)
-162 -
Revised
Budget
431,265
43,050
41,510
84,088
56,310
42,914
23,161
722,298
1,590,092
84,703
529,729
879,626
19, 146,996
288,458
229,000
22,748,604
1, 193,634
0
147,850
15, 196
176,000
3,773,500
0
7,697,714
0
500,000
161,936
13,665,830
$
Actual ·
373,228
39,534
37,911
19,264
54,026
37,041
6,254
567,258
1,572,274
77,756
402,438
611,612
19,099,298
281,236
114,801
22,159,415
1, 189,793
(30,426)
147,850
15,785
190,334
3,773,500
17,248
3,521,692
6,732
27,423
0
8,859,931
$
Variance
Favorable
(Unfavorable)
58,037
3,516
3,599
64,824
2,284
5,873
16,907
155,040
17,818
6,947
127,291
268,014
47,698
7,222
114,199
589, 189
3,841
30,426
0
(589)
(14,334)
0
(17,248)
4, 176,022
(6,732)
472,577
161,936
4,805,899
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Revenue Bond I & S Fund:
Principal Payments
Interest Expense
Fiscal Agent's Fees
Total Revenue Bond I & S Fund
Electric Revenue Bond Fund:
Reimbursed Administrative
other Nonoperating Expenses
Capital Outlay
Contingency
Total Electric Revenue Bond Fund
Energy Project Fund:
Reimbursed Administrative
Other Nonoperating Expenses
Total Energy Project Fund
Total Electric Fund Expenses
Original
Budget
1,092,900
732,984
0
1,825,884
154,412
0
7,077,000
100,000
7,331,412
99,500
0
99,500
$ 46,311,523
See reconciliation to GAAP basis on page 184.
Revised
Budget
1,092,900
732,984
0
1,825,884
154,412
0
7,072,446
100,000
7,326,858
99,500
0
99,500
$ 46,388,974
-163 -
Actual
1,092,900
825,109
3,079
1,921,088
154,412
1,753
2,299,980
0
2,456, 145
42,338
307
42,645
$ 36,006,482
Variance
Favorable
(Unfavorable)
0
(92, 125)
(3,079)
(95,204)
0
(1,753)
4,772,466
100,000
4,870,713
57, 162
(307)
56,855
$ 10,382,492
CITY OF COLLEGE STATION, TEXAS
WATER FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 390,841 $ 241,714
Equity in Investments 2,885,274 1,367,567
Receivables:
Accrued Interest 61,560 34,496
Accounts 886,659 733, 117
Less Allowance for Uncollectible Accounts (16,264) (11,668)
Inventories 304,620 298, 102
Total Current Assets 4,512,690 2,663,328
Restricted Assets:
Equity in Cash and Cash Equivalents 449,842 170,920
Equity in Investments 3,320,840 967,027
Receivables:
Accrued Interest 44,221 2,273
Special Assessments 1,890 1,961
Total Restricted Assets 3,816,793 1,142,181
Deferred Charges:
Water Well 1,167,075 1, 167,075
Bond Issuance Costs 135,660 73,359
Accumulated Amortization (1,058,647) (1,053,413)
Total Deferred Charges 244,088 187,021
Property and Equipment:
Utility Plant 37,931,654 35,901,847
Buildings 898,760 898,760
Machinery and Equipment 948,016 898, 129
Accumulated Depreciation (12,045,052) (11,018,116)
Construction in Progress 104,362 1,586,600
Land 537,385 537,385
Total Property and Equipment, Net 28,375, 125 28,804,605
Total Assets $ 36,948,696 $ 32, 797, 135
(Continued)
-164 -
CITY OF COLLEGE STATION, TEXAS
WATER FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
(Continued)
1997 1996
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 198,682 $ 66,391
Retainage Payable 1,584 0
Obligations Under Capital Lease 218,283 206,833
Accrued Liabilities 32,884 28,514
Customer Construction Advances 40,045 40,045
other Deferred Revenues 350 350
Total Current Liabilities 491,828 342, 133
Current Liabilities Payable from Restricted Assets:
Accounts Payable 9,641 159,883
Accrued Interest Payable 74,955 71,821
Retainage Payable 37,052 104,082
Revenue Bonds 1,249,500 1,212,000
General Obligation Bonds 4,000 126,500
Certificates of Obligation 6,550 6,550
Total Current Liabilities Payable from Restricted Assets 1,381,698 1,680,836
Noncurrent Liabilities:
Revenue Bonds 7,339,956 5,310,356
Unamortized Amounts (58,045 ) 691
General Obligation Bonds 0 4,000
Certificates of Obligation 6,550 13, 100
Obligation Under Capital Lease 483, 196 701,480
Accrued Vacation 28,453 28,361
Total Noncurrent Liabilities 7,800, 110 6,057,988
Total Liabilities 9,673,636 8,080,957
Fund Equity:
Contributed Capital 9, 193,236 9, 127,762
Retained Earnings:
Reserved for Debt Service 544,369 200,048
Reserved for Capital Projects 3,232,965 350,452
Unreserved 14,304,490 15,037,916
Total Fund Equity 27,275,060 24,716,178
Total Liabilities and Fund Equity $ 36,948,696 $ 32,797, 135
-165 -
CITY OF COLLEGE STATION, TEXAS
WATER FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Operating Revenues:
Water Sales $ 6,868,516 $ 6,782,833
Other 329,349 359,856
Total Operating Revenues 7,197,865 7,142,689
Operating Expenses:
Salaries and Benefits 801,925 818,245
Supplies 85,701 77,686
Maintenance 343,732 216,215
Purchased Professional Services 73,242 24,046
Purchased Property Services 636,679 609,146
Other Purchased Services 162,221 207,304
Reimbursed Administrative 729,469 832, 158
Depreciation 1,006,432 1,035,402
Other 30,639 519
Total Operating Expenses 3,870,040 3,820,721
Operating Income 3,327,825 3,321,968
Nonoperating Revenues (Expenses):
Interest Earnings 380,313 169,580
Reimbursed Expenses 2,100 10,814
Interest Expense (531,970) (472,922)
Other, Net (10,960) (2,081)
Total Nonoperating Revenues (Expenses) (160,517) (294,609)
Income Before Operating Transfers 3,167,308 3,027,359
Operating Transfers Out (673,900) (622,800)
Net Income 2,493,408 2,404,559
Retained Earnings, October 1 15,588,416 13,183,857
Retained Earnings, September 30 $ 18,081,824 $ 15,588,416
-166 -
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Operating Revenues:
Water Sales
Forfeits, Discounts, and Penalties
Water Taps
Connect Fees
Miscellaneous Operating Revenues
Total Operating Revenues
Nonoperating Revenues:
Interest Earnings
Reimbursed Expenses
Miscellaneous Nonoperating Revenues
Total Nonoperating Revenues
Revenue Bond I & S Fund:
Operating Transfers In
Proceeds from Long-Term Debt
Total Water Revenue I & S Fund
Water Revenue Bond Funds:
Interest Earnings
Proceeds from Long-Term Debt
Total Water Revenue Bond Funds
Total Water Fund Revenues
Original
Budget
Revised
Budget Actual
$ 6,377,000 $ 6,377,000 $ 6,823,279
65,700 65,700 80,387
167,000 167,000 210,400
25,000
0
6,634,700
40,000
2,900
9,000
51,900
2,088,273
611,100
2,699,373
0
3,200,000
3,200,000
25,000
0
6,634,700
40,000
2,900
9,000
51,900
2,088,273
611,100
2,699,373
0
3,200,000
3,200,000
37,562
1,001
7,152,629
199,408
2, 100
3,172
204,680
1,699,599
0
1,699,599
180,905
3,168,000
3,348,905
$ 12,585,973 $ 12,585,973 $ 12,405,813
See reconciliation to GAAP basis on page 184.
-167 -
Variance
Favorable
(Unfavorable)
$
$
446,279
14,687
43,400
12,562
1,001
517,929
159,408
(800)
(5,828)
152,780
(388,674)
(611,100)
(999,774)
180,905
(32,000)
148,905
(180, 160)
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Original Revised
Budget Budget Actual
Water Production:
Salaries and Benefits $ 318,521 $ 318,521 $ 233, 168
Supplies 48,380 48,380 49,282
Maintenance 415,120 415, 120 178,561
Purchased Professional Services 21,125 71, 125 42,878
Purchased Property Services 566,740 566,740 628,438
other Purchased Services 46,140 46,140 47,450
Capital Outlay 0 58,358 11,255
Total Water Production 1,416,026 1,524,384 1, 191,032
Water Distribution:
Salaries and Benefits 541,491 541,491 451,122
Supplies 32,640 32,640 34, 183
Maintenance 185,520 179,194 164,714
Purchased Professional Services 15,500 15,500 12,913
Purchased Property Services 26,420 26,420 7,700
Other Purchased Services 108,650 108,650 109, 140
Capital Outlay 73,000 83,500 92,774
Total Water Distribution 983,221 987,395 872,546
Engineering:
Salaries and Benefits 86,356 86,356 118,541
Supplies 1,788 1,788 2,236
Maintenance 2,615 2,615 457
Purchased Professional Services 0 0 46
Purchased Property Services 540 540 540
Other Purchased Services 5,060 5,060 5,685
Total Engineering 96,359 96,359 127,505
Nondepartmental:
Reimbursed Administrative 721,242 754, 142 688,342
Other Operating Expenses 0 0 9,898
Principal Payments 337, 116 337, 116 339,883
Interest Expense 51,558 51,558 49,085
Return on Investment 661,500 661,500 661,500
Other Nonoperating Expenses 0 0 2, 105
Operating Transfers Out 1,711,999 1,711,999 1,711,999
Contingency 60,000 10,000 0
Total Nondepartmental 3,543,415 3,526,315 3,462,812
(Continued)
c 168 -
Variance
Favorable
(Unfavorable)
$ 85,353
(902)
236,559
28,247
(61,698)
(1,310)
47, 103
333,352
90,369
(1,543)
14,480
2,587
18,720
(490)
(9,274)
114,849
(32, 185)
(448)
2, 158
(46)
0
(625)
(31, 146)
65,800
(9,898)
(2, 767)
2,473
0
(2, 105)
0
10,000
63,503
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Original Revised
Budget Budget Actual
Revenue Bond I & S Fund:
Principal Payments 1,212,000 1,212,000 1,212,000
Interest Expense 384, 184 384, 184 476,404
Fiscal Agent's Fees 0 0 1,824
Total Revenue Bond I & S Fund 1,596, 184 1,596,184 1,690,228
Water Revenue Bond Fund:
Purchased Professional Services 0 10, 196 17,405
Reimbursed Administrative 42,200 42,200 42,227
Other Nonoperating Expenses 0 0 1,979
Capital Outlay 3,229,500 3,454,075 402,652
Contingency 25,000 25,000 0
Total Water Revenue Bond Fund 3,296,700 3,531,471 464,263
Total Water Fund Expenses $ 10,931,905 $ 11,262, 108 $ 7,808,386
See reconciliation to GAAP basis on page 184.
-169 -
Variance
Favorable
(Unfavorable )
0
(92,220)
(1,824)
(94,044)
(7,209)
(27)
(1,979)
3,051,423
25,000
3,067,208
$ 3,453,722
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 127,454 $ 137, 152
Equity in Investments 940,897 775,974
Receivables:
Accrued Interest 27,317 25,393
Accounts 637,448 657, 174
Less Allowance for Uncollectible Accounts (15,514) (14,234)
Inventories 10,606 9,840
Total Current Assets 1,728,208 1,591,299
Restricted Assets:
Equity in Cash and Cash Equivalents 307,106 441,088
Equity in Investments 2,267,125 2,495,584
Receivables:
Accrued Interest 31,414 35,317
Special Assessments 3,984 3,984
Total Restricted Assets 2,609,629 2,975,973
Deferred Charges:
Bond Issuance Costs 262,503 260,638
Accumulated Amortization (54,195) (46,350)
Total Deferred Charges 208,308 214,288
Property and Equipment:
Utility Plant 39,815,812 28,539,939
Buildings 811,654 811,654
Machinery and Equipment 1,429,428 1,432, 787
Accumulated Depreciation (8,340,379) (7,541,485)
Construction in Progress 335,449 10,886,483
Land 450,754 450,754
Total Property and Equipment, Net 34,502,718 34,580, 132
Total Assets $ 39,048,863 $ 39,361,692
(Continued )
-170 -
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
(Continued)
1997 1996
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 73,234 $ 73,828
Accrued Liabilities 35,818 43,659
Customer Construction Advances 12, 130 0
Total Current Liabilities 121, 182 117,487
Current Liabilities Payable from Restricted Assets:
Accounts Payable 94,961 35,297
Accrued Interest Payable 203, 115 182,017
Retainage Payable 33,338 356,036
Revenue Bonds 1,583,550 1,635,100
General Obligation Bonds 23,085 124,675
Certificates of Obligation 6,550 6,550
Total Current Liabilities Payable from Restricted Assets 1,944,599 2,339,675
Noncurrent Liabilities:
Revenue Bonds 15,423,266 16,436,016
Unamortized Premium on Bonds (83,133 ) 4,769
General Obligation Bonds 0 87,600
Certificates of Obligation 6,550 13, 100
Accrued Vacation 44, 199 53, 145
Total Noncurrent Liabilities 15,390,882 16,594,630
Total Liabilities 17,456,663 19,051,792
Fund Equity:
Contributed Capital 8,164,306 8, 152,742
Retained Earnings:
Reserved for Debt Service 628,401 853,827
Reserved for Capital Projects 1,848,944 1,982,624
Unreserved 10,950,549 9,320,707
Total Fund Equity 21,592,200 20,309,900
Total Liabilities and Fund Equity $ 39,048,863 $ 39,361,692
-171 -
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Operating Revenues:
Sewer Service $ 6, 157,949 $ 5,813,409
Other 181,987 225,742
Total Operating Revenues 6,339,936 6,039,151
Operating Expenses:
Salaries and Benefits 1,051,639 1, 114,617
Supplies 189,345 220,771
Maintenance 306,297 194,064
Purchased Professional Services 98,764 91,826
Purchased Property Services 353,326 377,871
Other Purchased Services 225,943 289,395
Reimbursed Administrative 498,760 519,741
Depreciation 819,647 804,046
Other 1,680 1, 177
Total Operating Expenses 3,545,401 3,613,508
Operating Income 2,794,535 2,425,643
Nonoperating Revenues (Expenses):
Interest Earnings 206,859 206,527
Reimbursed Expenses 0 986
Interest Expense (1,050,238) (1,108,086)
Other, Net (19,920) 6,377
Total Nonoperating Revenues (Expenses) (863,299) (894, 196)
Income Before Operating Transfers 1,931,236 1,531,447
Operating Transfers Out (660,500) (585,950)
Net Income 1,270,736 945,497
Retained Earnings, October 1 12, 157, 158 11,211,661
Retained Earnings, September 30 $ 13,427,894 $ 12,157,158
-!72-
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Operating Revenues:
Sewer Service
Forfeits, Discounts, and Penalties
Sewer Taps
Miscellaneous Operating Revenues
Total Operating Revenues
Nonoperating Revenues:
Original
Budget
Revised
Budget
$ 6,328,300 $ 6,328,300
67,000 67,000
100,000 100,000
300 300
------
6,495,600 6,495,600
Interest Earnings 100,000 100,000
1,000
5,000
Reimbursed Expenses 1,000
Miscellaneous Nonoperating Revenues 5,000
-----
Total Nonoperating Revenues 106,000
Revenue Bond I & S Fund:
Operating Transfers In
Proceeds from Long-Term Debt
Total Sewer Revenue I & S Fund
Sewer Revenue Bond Funds:
Interest Earnings
Special Assessments
Proceeds from Long-Term Debt
Total Sewer Revenue Bond Funds
Total Sewer Fund Revenues
2,826,391
1,396,800
4,223,191
0
0
500,000
500,000
$ 11,324,791
See reconciliation to GAAP basis on page 184.
-173-
106,000
2,826,391
1,396,800
4,223, 191
0
0
500,000
500,000
$ 11,324,791
Actual
$ 6,149,310
73,288
108,700
0
6,331,298
95,974
172
1,884
98,030
2,684,038
0
2,684,038
110,885
11,564
504,000
626,449
$ 9,739,815
$
Variance
Favorable
(Unfavorable)
(178,990)
6,288
8,700
(300)
(164,302)
(4,026)
(828)
(3, 116)
(7,970)
(142,353)
(1,396,800)
(1,539, 153)
110,885
11,564
4,000
126,449
$ (1,584,976)
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable )
Sewer Treatment:
Salaries and Benefits $ 669, 123 $ 669, 123 $ 623,254 $ 45,869
Supplies 102,300 102,300 152, 186 (49,886 )
Maintenance 248,960 248,960 190, 147 58,813
Purchased Professional Services 71,925 71,925 64,788 7, 137
Purchased Property Services 388,320 388,320 331,588 56,732
Other Purchased Services 96,210 96,210 101,722 (5,512 )
Capital Outlay 0 44,577 43,845 732
Total Sewer Treatment 1,576,838 1,621,415 i,507,530 113,885
Sewer Collection:
Salaries and Benefits 568,459 568,459 432, 103 136,356
Supplies 48,600 48,600 37, 159 11,441
Maintenance 118,060 118,060 116,151 1,909
Purchased Professional Services 13,200 27,200 17,545 9,655
Purchased Property Services 22,860 22,860 21,739 1, 121
other Purchased Services 126,518 126,518 124,221 2,297
Capital Outlay 15,000 15,000 6,218 8,782
Total Sewer Collection 912,697 926,697 755, 136 171,561
Nondepartmental:
Reimbursed Administrative 447,299 447,299 447,299 0
Other Operating Expenses 0 0 786 (786 )
Principal Payments 131,225 131,225 131,225 0
Interest Expense 11, 128 11, 128 6,652 4,476
Return on Investment 645,900 645,900 645,900 0
Other Nonoperating Expenses 0 0 1, 104 (1,104 )
Operating Transfers Out 2,698,638 2,698,638 2,698,638 0
Contingency 60,000 60,000 0 60,000
Total Nondepartmental 3,994, 190 3,994, 190 3,931,604 62,586
Revenue Bond I & S Fund:
Principal Payments 1,635, 100 1,635, 100 1,635,100 0
Interest Expense 1,032, 103 1,032,103 1,014,838 17,265
Fiscal Agent's Fees 0 0 3,730 (3,730 )
Total Revenue Bond I & S Fund 2,667,203 2,667,203 2,653,668 13,535
(Continued)
-17-i-
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
(Continued)
Original Revised
Budget Budget Actual
Sewer Revenue Bond Fund:
Purchased Professional Services 0 9,970 16,431
Reimbursed Administrative 66,840 66,840 66,840
Other Nonoperating Expenses 0 0 1,657
Capital Outlay 2, 168,500 2,233,364 674,388
Contingency 75,000 75,000 0
Total Sewer Revenue Bond Fund 2,310,340 2,385, 174 759,316
Total Sewer Fund Expenses $ 11,461,268 $ 11,594,679 $ 9,607,254
See reconciliation to GAAP basis on page 184.
- l 75-
Variance
Favorable
(Unfavorable)
(6,461)
0
(1,657)
1,558,976
75,000
1,625,858
$ 1,987,425
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COLLECTION FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 194,659 $ 166,498
Equity in Investments 1,437,021 942,011
Receivables:
Accrued Interest 38,765 36,068
Accounts 355,254 402,172
Less Allowance for Uncollectible Accounts (16,486) (20,427)
Inventories 17,572 11,454
Total Current Assets 2,026,785 1,537,776
Note Receivable from Joint Venture 376,468 483,517
Equity in Joint Venture 2,057,867 1,510, 156
Property and Equipment:
Machinery and Equipment 1, 720,035 1,793,462
Accumulated Depreciation (1,543, 164) ( 1,481, 950)
Total Property and Equipment, Net 176,871 311,512
Total Assets $ 4,637,991 $ 3,842,961
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 36,005 $ 39,767
lnterfund Payable 213,776 200,045
Accrued Liabilities 29,161 29,209
Total Current Liabilities 278,942 269,021
Noncurrent Liabilities:
Advances from Other Funds 228, 177 441,953
Accrued Vacation 22,606 25,292
Total Noncurrent Liabilities 250,783 467,245
Total Liabilities 529,725 736,266
Fund Equity:
Contributed Capital 54,901 54,901
Retained Earnings:
Unreserved 4,053,365 3,051,794
Total Fund Equity 4, 108,266 3, 106,695
Total Liabilities and Fund Equity $ 4,637,991 $ 3,842,961
-176-
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COLLECTION FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Operating Revenues:
Garbage Collection Fees $ 3,598,644 $ 3,515,713
Other 70,405 73, 171
Total Operating Revenues 3,669,049 3,588,884
Operating Expenses:
Salaries and Benefits 780,600 772, 110
Supplies 95,640 74,423
Maintenance 271,558 172,768
Purchased Professional Services 234,812 218,862
Purchased Property Services 825,918 797,516
Other Purchased Services 380, 114 425,038
Reimbursed Administrative 380,408 505,500
Depreciation 152,851 220,936
Other 3,422 38, 137
Total Operating Expenses 3, 125,323 3,225,290
Operating Income 543,726 363,594
Nonoperating Revenues (Expenses):
Interest Earnings 117,110 96,848
Contributions 0 12,000
Grants 10,000 0
Earnings in Joint Venture 547,711 525,099
Interest Expense (39,982) (52,842)
Other, Net 14,206 54,670
Total Nonoperating Revenues (Expenses) 649,045 635, 775
Income Before Operating Transfers 1, 192, 771 999,369
Operating Transfers Out (191,200) (154,500)
Net Income 1,001,571 844,869
Retained Earnings, October 1 3,051,794 2,206,925
Retained Earnings, September 30 $ 4,053,365 $ 3,051, 794
-177-
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COL LECTION FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Original Revised
Budget Budget Actual
Operating Revenues:
Residential Collection $ 2,184,800 $ 2,184,800 $ 2,209,651
Commercial Collection 1,372,500 1,372,500 1,377,427
other Charges for Services 600 600 15,544
Dumpster Sales 0 0 6,634
Forfeits, Discounts, and Penalties 44,000 44,000 42, 172
Recycling 50,000 50,000 20,078
Other 300 300 2,186
Total Operating Revenues 3,652,200 3,652,200 3,673,692
Nonoperating Revenues:
Interest Earnings 100,000 100,000 104,588
Reimbursed Expenses 500 500 0
Contributions 5,000 5,000 0
Grants 0 0 10,000
Miscellaneous Nonoperating
Revenues 19,500 19,500 30,004
Total Nonoperating Revenues 125,000 125,000 144,592
Total Solid Waste Collection
Fund Revenues $ 3,777,200 $ 3,777,200 $ 3,818,284
See reconciliation to GAAP basis on page 184.
-178-
Variance
Favorable
(Unfavorable )
$ 24,851
4,927
14,944
6,634
(1,828)
(29,922)
1,886
21,492
4,588
(500)
(5,000)
10,000
10,504
19,592
$ 41,084
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Residential Collection:
Salaries and Benefits $ 564,325 $ 564,325 $ 528,851 $ 35,474
Supplies 59,910 59,910 57,523 2,387
Maintenance 147,010 150,926 147,966 2,960
Purchased Professional Services 242,530 237,530 234,812 2,718
Purchased Property Services 228,030 228,030 252,788 (24, 758)
Other Purchased Services 170,348 170,348 186,723 (16,375)
Capital Outlay 0 5,000 4,661 339
Total Residential Collection 1,412, 153 1,416,069 1,413,324 2,745
Commercial Collection:
Salaries and Benefits 252, 172 252, 172 251,749 423
Supplies 48,100 50,100 38, 117 11,983
Maintenance 125,650 135,547 123,592 11,955
Purchased Property Services 556,520 556,520 573, 130 (16,610)
Other Purchased Services 200,381 198,381 193,391 4,990
Capital Outlay 15,000 15,000 13,550 1,450
Total Commercial Collection 1,197,823 1,207,720 1, 193,529 14,191
Nondepartmental:
Reimbursed Administrative 380,408 380,408 380,408 0
Principal Payments 200,045 200,045 200,045 0
Interest Expense 39,983 39,983 39,982 1
Contributions 17,000 17,000 17,000 0
Return on Investment 183,000 183,000 183,000 0
Other Nonoperating Expenses 0 0 1, 110 (1,110)
Other Operating Transfers Out 8,200 8,200 8,200 0
Contingency 52, 185 52, 185 0 52, 185
Total Nondepartmental 880,821 880,821 829,745 51,076
Total Solid Waste Collection Fund
Expenses $ 3,490,797 $ 3,504,610 $ 3,436,598 $ 68,012
See reconciliation to GAAP basis on page 184.
-179-
CITY OF COLLEGE STATION, TEXAS
CEDAR CREEK CONDOMINIUM FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 26,322 $ 31,441
Equity in Investments 194,315 177,884
Receivables:
Accrued Interest 3,512 0
Escrow 156,859 442,819
Total Current Assets 381,008 652,144
Total Assets $ 381,008 $ 652,144
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 142,980 $ 428,941
Total Current Liabilities 142,980 428,941
Fund Equity:
Unreserved Retained Earnings 238,028 223,203
Total Fund Equity 238,028 223,203
Total Liabilities and Fund Equity $ 381,008 $ 652, 144
- I XO-
CITY OF COLLEGE STATION, TEXAS
CEDAR CREEK CONDOMINIUM FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Year Ended September 30, 1997 and 1996
1997 1996
Operating Revenues:
Rental Income $ 0 $ 373,774
Other 508 2,385
Total Operating Revenues 508 376,159
Operating Expenses:
Supplies 0 5,140
Maintenance 43 55,818
Purchased Professional Services 0 70,351
Purchased Property Services 144 36, 115
Other Purchased Services 58 6,270
Property Taxes 0 66,367
Depreciation 0 21,710
Total Operating Revenues (Expenses) 245 261,771
Operating Income 263 114,388
Nonoperating Revenues (Expenses):
Interest Earnings 14,723 3,080
Gain on Sale of Operations 0 203,730
Interest Expense 0 (50,877)
Other, Net (161) (11,801)
Total Nonoperating Revenues (Expenses) 14,562 144,132
Income Before Operating Transfers 14,825 258,520
Operating Transfers Out 0 (10 0,000)
Net Income 14,825 158,520
Retained Earnings, October 1 223,203 64,683
Retained Earnings, September 30 $ 238,028 $ 223,203
-18 l-
CITY OF COLLEGE STATION, TEXAS
CEDAR CREEK CONDOMINIUM FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Original Rev.ised
Budget Budget Actual
Operating Revenues:
Miscellaneous Operating Revenues $ 0 $ 0 $ 508
Total Operating Revenues 0 0 508
Nonoperating Revenues:
Interest Earnings 0 0 14,723
Total Nonoperating Revenues 0 0 14,723
Total Cedar Creek Condominium
Fund Revenues $ 0 $ 0 $ 15,231
-182-
Variance
Favorable
(Unfavorable)
$ 508
508
14,723
14,723
$ 15,231
CITY OF COLLEGE STATION, TEXAS
CEDAR CREEK CONDOMINIUM FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Expenses:
Maintenance $ 0 $ 0 $ 43 $ (43)
Purchased Property Services 0 0 144 (144)
Other Purchased Services 0 0 58 (58)
Total Operating Expenses 0 0 245 (245)
Nonoperating Expenses:
Other 0 0 161 (161)
Total Nonoperating Expenses 0 0 161 (161)
Total Cedar Creek Condominium
Fund Expenses $ 0 $ 0 $ 406 $ (406)
-1 X:l-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
For the Fiscal Year Ended September 30, 1997
Solid Waste
Electric Water Sewer Collection
Total Revenues Per Budget -Actual $ 42,329,464 $ 12,405,813 $ 9,739,815 $ 3,818,284
Less Total Expenses Per Budget -Actual 36,006,482 7,808,386 9,607,254 3,436,598
Net Income (Loss), Budgetary Basis 6,322,982 4,597,427 132,561 381,686
Add (Subtract) -Expenses (Revenues)
Related to Balance Sheet:
Reclass Principal Payment 1,240,750 1,551,883 1,766,325 200,045
Capital Outlay 2,448,458 506,681 724,451 18,211
Reclass Contributed Capital (125,869) 0 (11,564) 0
Reclass Salaries and Benefits to
Construction in Progress 247,485 2,054 19,096 0
Correct Construction In Progress (121,601) 0 0 0
Add (Subtract) - Unbudgeted Revenue
(Expenses) Adjustments:
FY 97 Depreciation Expense (1,031,461) (1,006,432) (819,647) (152,851)
Current Year Revenue Accrual 1,276,910 292,924 251,670 129,653
Prior Year Interest Expense Accrual 131,234 71,821 182,017 0
Current Year Interest Revenue Accrual 412 0 0 12,522
Prior Year Interest Revenue Accrual 534 0 0 0
Amortization of Deferred Amounts (16,148) (11,708) (23,478) 0
Prior Year Revenue Accrual (1, 116, 763) (247,688) (243,031) (134,294)
Current Year Interest Expense Accrual (143,645) (74,955) (203, 115) 0
FY 97 Bad Debt Expense (204,469) (4,595) (1,279) (1,072)
Inventory Adjustment 30,734 (16,045) 445 (40)
Amortization of Bond Premiums 87 41 285 0
Earnings in Joint Venture 0 0 0 547,711
Reclass Proceeds From Long Term Debt (3,528,000) (3, 168,000) (504,000) 0
other, Net (1,251) 0 0 0
Net Income, GAAP Basis $ 5,412,881 $ 2,493,408 $ 1,270,736 $ 1,001,571
�·1x1-
INTERNAL SERVICE FUNDS
Internal seNice funds are used to account for the financing of goods or seNices provided by
one department or agency to other departments or agencies of the government and to other
government units, on a cost reimbursement basis.
Employee Benefits -to account for self-insurance activity related to administration of the City's
health benefits plan.
Equipment Replacement -to account for the purchase of City equipment such as vehicles and
communications equipment not budgeted in other funds.
Fleet Maintenance -to account for all activities related to the management of the City's vehicles
and heavy equipment, including preventive maintenance and vehicle repair activities.
Property and Casualty -to account for insurance activity relating to all claims filed for liability
cases (both injury and property) and property losses incurred for City property.
Unemployment -to account for self-insurance activity on claims filed under unemployment
compensation laws.
Utility Billing -to account for the billing and collection activities relating to the City's electric,
water, and sewer utilities and residential and commercial garbage collection.
Workers' Compensation -to account for self-insurance activity relating to administration of the
City's workers' compensation plan.
- l 8)-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Employee Equipment Fleet Property and
Benefits Replacement Maintenance Casualty
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 96,826 $ 255,059 $ 0 $ 21,508
Equity in Investments 714,791 1,882,903 0 158,774
Receivables:
Accrued Interest 12,488 34,438 0 2,829
Accounts 7,470 0 3,654 1,809
Less Allowance for Uncollectible Accounts (138) 0 0 0
Inventories 0 0 203,950 0
Prepaid Costs 0 0 0 0
Total Current Assets 831,437 2,172,400 207,604 184,920
Property and Equipment:
Buildings and Building Improvements 0 0 746,575 0
Machinery and Equipment 0 5,715,529 182,671 0
Less Accumulated Depreciation 0 (2,512,985) (203,907) 0
Construction in Progress 0 2,520,469 0 0
Total Property and Equipment, Net 0 5,723,013 725,339 0
Total Assets $ 831,437 $ 7,895,413 $ 932,943 $ 184,920
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 23,423 $ 488 $ 94,922 $ 9,030
Due to Other Funds 0 0 139,688 0
Claims Payable 93,196 0 0 43,954
Accrued Liabilities 0 0 19,366 0
Total Current Liabilities 116,619 488 253,976 52,984
Noncurrent Liabilities:
Accrued Vacation 0 0 17,979 0
Total Noncurrent Liabilities 0 0 17,979 0
Total Liabilities 116,619 488 271,955 52,984
Fund Equity:
Contributed Capital 0 1,230,000 728,268 0
Unreserved Retained Earnings (Deficit) 714,818 6,664,925 (67,280) 131,936
Total Fund Equity 714,818 7,894,925 660,988 131,936
Total Liabilities and Fund Equity $ 831,437 $ 7,895,413 $ 932,943 $ 184,920
- I 8G-
Totals
Workers'
Unemployment Utility Billing Compensation 1997 1996
$ 19,769 $ 61,666 $ 77,700 $ 532,534 $ 670,963
145,943 455,232 573,646 3,931,289 3,603,213
2,634 8,293 10,536 71,218 65,981
0 0 0 12,933 7,148
0 0 0 (138) (320 )
0 0 0 203,950 0
0 0 29,000 29,000 60,000
168,346 525,191 690,888 4,780,786 4,400,985
0 0 0 746,575 0
0 553,386 0 6,451,586 5,404,028
0 {540, 102) 0 (3,256 ,994) {2,292,980)
0 355,978 0 2,876,447 2,401,379
0 369,262 0 6,817,614 5,512,427
$ 168,346 $ 894,453 $ 690,888 $ 11,598,400 $ 9,919,412
$ 0 $ 6,447 $ 15,585 $ 149,895 $ 39,087
0 0 0 139,688 0
0 0 160,834 297,984 432,415
0 29,229 0 48,595 18,146
0 35,676 176,419 636,162 489,648
0 42,565 0 60,544 44,459
0 42,565 0 60,544 44,459
0 78,241 176,419 696,700 534,107
0 381,137 0 2,339,405 1,611,137
168,346 435,075 514,469 8,562,289 7,774,168
168,346 816,212 514,469 10,901,694 9,385,305
$ 168,346 $ 894,453 $ 690,888 $ 11,598,400 $ 9,919,412
-187-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS (DEFICIT)
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Employee Equipment Fleet Property and
Benefits Replacement Maintenance Casualty
Operating Revenues:
Charges for Services $ 0 $ 1,571,040 $ 969,408 $ 0
Premiums 2,071,139 0 0 396,910
Other 0 0 0 0
Total Operating Revenues 2,071, 139 1,571,040 969,408 396,910
Operating Expenses:
Salaries and Benefits 0 0 461,242 0
Supplies 0 0 436,502 0
Maintenance 0 0 17,258 0
Purchased Professional Services 0 0 1,359 0
Purchased Property Services 0 0 13,103 0
Other Purchased Services 0 0 29,967 0
Claims 1,617,112 0 0 119,628
Administration Fees 108,044 0 0 9,600
Premiums 235,342 0 0 270,937
Reimbursed Administrative 0 0 89,848 51,504
Depreciation 0 819,048 2,929 0
Other 167 0 6,975 0
Total Operating Expenses 1,960,665 819,048 1,059, 183 451,669
Operating Income (Loss) 110,474 751,992 (89, 775) (54,759)
Nonoperating Revenues (Expenses):
Interest Earnings 45, 142 89,667 0 6,607
Reimbursed Expenses 0 0 0 12,740
Interest Expense 0 0 (8,527) 0
Loss on Sale of Assets 0 0 0 0
Other, Net (4,782) 22,378 31,022 (94)
Total Nonoperating Revenues (Expenses) 40,360 112,045 22,495 19,253
Net Income (Loss) 150,834 864,037 (67,280) (35,506)
Retained Earnings, October 1 563,984 5,800,888 0 167,442
Retained Earnings (Deficit). September 30 $ 714,818 $ 6,664,925 $ (67,280) $ 131,936
-188-
Totals
Workers'
Unemployment Utility Billing Compensation 1997 1996
$ 0 $ 1,308,300 $ 0 $ 3,848,748 $ 3,464,065
890 0 305,892 2,774,831 2,904,401
0 0 7,635 7,635 424
890 1,308,300 313,527 6,631,214 6,368,890
0 863, 131 0 1,324,373 895,606
0 44,366 0 480,868 44,076
0 9, 141 0 26,399 12,062
0 0 0 1,359 488
0 18,414 0 31,517 17,713
0 145,977 0 175,944 135,572
24,353 0 170,085 1,931, 178 1,693,832
0 0 40,484 158, 128 180,864
0 0 0 506,279 543,102
0 418,424 51,504 611,280 572,384
0 14,979 0 836,956 727,365
0 0 0 7, 142 5,559
24,353 1,514,432 262,073 6,091,423 4,828,623
(23,463) (206, 132) 51,454 539,791 1,540,267
8,894 26,868 34,599 211,777 304,356
0 0 0 12,740 21, 120
0 0 0 (8,527) 0
0 0 0 0 (14,434)
(130) 214 (16,268) 32,340 (26,246)
8,764 27,082 18,331 248,330 284,796
(14,699) (179,050) 69,785 788, 121 1,825,063
183,045 614,125 444,684 7,774, 168 5,949, 105
$ 168,346 $ 435,075 $ 514,469 $ 8 ,562,289 $ 7,774,168
- l 89-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 1997
(With comparative totals for the fiscal year ended September 30, 1996)
Employee Equipment Fleet
Benefits Replacement Maintenance
Cash Flows from Operating Activities:
Cash Received from Customers $ 2,066,849 $ 1,574,828 $ 965,754
Cash Payments to Suppliers for Goods and Services (2,068,073) 0 (701,796)
Cash Payments to Employees for Services 0 0 (426,141)
Cash Received for Reimbursed Expenses 0 0 0
Cash Received for Miscellaneous Revenues 0 0 31,022
Cash Received from 01her Funds 0 0 139,688
Cash Paid for Miscellaneous Expenses (4.772) (1,308) (8,527)
Net Cash Provided (Used) by Operating Activities (5,996) 1,573,520 0
Cash Flows from Capital and Related Financing Activities:
Acquisition of Capital Assets 0 (1,510,680) 0
Proceeds from Sale of Assets 0 59,292 0
Cash Refund of FY97 Asset Purchase 0 0 0
Net Cash Provided (Used) by Capital and Related
Financing Activities {j 45j 38l:l)
Cash Flows from Investing Activities:
Purchase of Investments (604,748) (1,593,027) 0
Proceeds from Sale and Maturities of
Investment Securities 520,905 1,350,011 0
Interest on Investments 43,742 86,097 0
Net Cash Provided (Used) by Investing Activities (40,101) (156,919) 0
Net Decrease in Cash and Cash Equivalents (46,097) (34,787) 0
Cash and Cash Equivalents, October 1 142 923 289 846 0
Cash and Cash Equivalents, September 30 $ 96,826 $ 255,059 $ 0
Reconciliation of Operating Income (Loss) to Net Cash
Provided (Used) by Operating Activities:
Operating Income (Loss) $ 110,474 $ 751,992 $ (89,775)
Adjustments to Reconcile Operating Income (Loss) to Net
Cash Provided (Used} by Operating Activities:
Depreciation 0 819,048 2,929
Provision for Uncollectible Accounts (12) 0 0
Miscellaneous Nonoperating Revenues 0 0 31,022
Miscellaneous Nonoperating Expenses (4,772) (1,308) (8,527)
Change in Assets and Liabilities:
Change in Accounts Receivable (4,290) 3,788 (3,654)
Change in Inventories 0 0 (203,950)
Change in Prepaid Costs 0 0 0
Change in Accounts Payable 21,618 0 94,922
Change in Due to Other Funds 0 0 139,688
Change in Claims Payable (126,024) 0 0
Change in Accrued Liabilities (2,990) 0 19,366
Change in Accrued Vacation 0 0 17 979
Total Adjustments (116,470) 821,528 89,775
Net Cash Provided (Used) by Operating Activities $ (5,996) $ 1,573,520 $ 0
-190-
$
$
$
$
Property and
Casualty
395,281
(410,305)
0
12,740
0
0
(94)
(2,378)
0
0
0
(134,328)
125, 125
6,653
(2,550)
(4,928)
26 436
21,508
(54,759)
0
(180)
12,740 (94)
(1,629)
0
0
7,855
0
33,689
0
0
52,381
(2,378)
Totals
Utility Workers'
Unemployment Billing Compensation 1997 1996
$ 890 $ 1,308,300 $ 313,527 $ 6,625,429 $ 6,374,308
(24,353) (635,850) (279,420) (4,119,797) (3,355,568)
0 (850,952) 0 (1,277,093) (887,508)
0 0 0 12,740 21,120
0 214 0 31,236 1,580
0 0 0 139,688 0
(130) 0 (16,268) (31,099) (27,825)
(23,593) (178,288) 17,839 1,381,104 2,126,107
0 (22,905) 0 (1,533,585) (2,817 ,052)
0 0 0 59,292 3,769
0 76296 0 76 296 0
0 53,391 0 (1,397,997) (2,813,283)
(123,471) (385,147) (485,328) (3,326,049) (3,296,863)
130,752 449,3 23 421,857 2,997,973 2,806,989
8999 27 883 33 166 206 540 321 680
16,280 92,059 �30,305) �121,536) {188, 194)
(7,313) (32,838) (12,466) (138,429) (855,370)
27,082 94,504 90,172 670,963 1,526,333
$ 19,769 $ 61,666 $ 77,700 $ 532,534 $ 670,963
$ (23,463) $ (206,132) $ 51,454 $ 539 791 $ 1540 267
0 14,979 0 836,956 727,365
0 0 0 (192) 70
0 214 0 43,976 22,700
(130) 0 (16,268) (31,099) (27,825)
0 0 0 (5,785) 5,418
0 0 0 (203,950) 0
0 0 31,000 31,000 10,000
0 472 (6,251) 118,616 (26,863)
0 0 0 139,688 0
0 0 (42,096) (134,431) (136,047)
0 14,073 0 30,449 9,275
0 (1,894) 0 16 085 1 747
(130) 27 844 (33,615) 841 313 585 840
$ (23,593) $ (178,288) $ 17,839 $ 1,381,104 $ 2,126,107
- l 'Jl-
CITY OF COLLEGE STATION, TEXAS
EMPLOYEE BENEFITS FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 96,826 $ 142,923
Equity in Investments 714,791 630,948
Receivables:
Accrued Interest 12,488 11,088
Accounts 7,470 3, 180
Less Allowance for Un collectible Accounts (138) (140)
Total Current Assets $ 831,437 $ 787,999
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 23,423 $ 1,805
Claims Payable 93, 196 219,220
Accrued Liabilities 0 2,990
Total Current Liabilities 116,619 224,015
Fund Equity:
Unreserved Retained Earnings 714,818 563,984
Total Fund Equity 714,818 563,984
Total Liabilities and Fund Equity $ 831,437 $ 787,999
-I 92-
CITY OF COLLEGE STATION, TEXAS
EMPLOYEE BENEFITS FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Operating Revenues:
Premiums $ 2,071, 139 $ 2, 133,638
Total Operating Revenues 2,071, 139 2, 133,638
Operating Expenses:
Claims 1,617,112 1,566, 158
Administration Fees 108,044 114,365
Premiums 235,342 276,397
Other 167 4,172
Total Operating Expenses 1,960,665 1,961,092
Operating Income 110,474 172,546
Nonoperating Revenues (Expenses):
Interest Earnings 45, 142 42,899
Other, Net (4,782) (7, 176)
Total Nonoperating Revenues (Expenses) 40,360 35,723
Net Income 150,834 208,269
Retained Earnings, October 1 563,984 355,715
Retained Earnings, September 30 $ 714,818 $ 563,984
-191-
CITY OF COLLEGE STATION, TEXAS
EMPLOYEE BENEFITS FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 2,120,100 $ 2,120,100 $ 2,071, 139 $ (48,961)
Total Operating Revenues 2,120,100 2, 120, 100 2,071,139 (48,961)
Operating Expenses:
Claims 1,693,500 1,693,500 1,721,148 (27,648)
Administration Fees 123,600 123,600 108,044 15,556
Premiums 241,000 241,000 235,342 5,658
Other 15,000 15,000 90 14,910
Total Operating Expenses 2,073,100 2,073,100 2,064,624 8,476
Net Operating Income (Loss) 47,000 47,000 6,515 (40,485)
Nonoperating Revenues (Expenses):
Interest Earnings 38,800 38,800 45, 142 6,342
other, Net (10,500) (10,500) (4,780) 5,720
Total Nonoperating Revenues (Expenses) 28,300 28,300 40,362 12,062
Net Income (Loss) $ 75,300 $ 75,300 $ 46,877 $ (28,423)
See reconciliation to GAAP basis on page 213.
-19�-
CITY OF COLLEGE STATION, TEXAS
EQUIPMENT REPLACEMENT FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 255,059 $ 289,846
Equity in Investments 1,882,903 1,639,887
Receivables:
Accrued Interest 34,438 30,868
Accounts 0 3,788
Total Current Assets 2, 172,400 1,964,389
Property and Equipment:
Machinery and Equipment 5,715,529 4,849,552
Less Accumulated Depreciation (2,512,985) (1,766,766)
Construction in Progress 2,520,469 1,992,009
Total Property and Equipment, Net 5,723,013 5,074,795
Total Assets $ 7,895,413 $ 7,039, 184
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 488 $ 8,296
Total Current Liabilities 488 8,296
Fund Equity:
Contributed Capital 1,230,000 1,230,000
Unreserved Retained Earnings 6,664,925 5,800,888
Total Fund Equity 7,894,925 7,030,888
Total Liabilities and Fund Equity $ 7,895,413 $ 7,039, 184
-195-
CITY OF COLLEGE STATION, TEXAS
EQUIPMENT REPLACEMENT FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
Operating Revenues:
Charges for Services
Total Operating Revenues
Operating Expenses:
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Interest Earnings
Reimbursed Expenses
Loss on Sale of Assets
Other, Net
Total Nonoperating Revenues (Expenses)
Net Income
Retained Earnings, October 1
Retained Earnings, September 30
- I')(,_
$
$
1997
1,571,040
1,571,040
819,048
819,048
751,992
89,667
0
0
22,378
112,045
864,037
5,800,888
6,664,925
$
$
1996
1,867,365
1,867,365
704,921
704,921
1, 162,444
169,754
15,297
(14,434)
(729)
169,888
1,332,332
4,468,556
5,800,888
CITY OF COLLEGE STATION, TEXAS
EQUIPMENT REPLACEMENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Goods and Services $ 1,512,240 $ 1,512,240 $ 1,571,040 $ 58,800
Total Operating Revenues 1,512,240 1,512,240 1,571,040 58,800
Operating Expenses:
Capital Outlay 872,040 1,854,984 1,502,932 352,052
Contingency 35,000 35,000 0 35,000
Total Operating Expenses 907,040 1,889,984 1,502,932 387,052
Operating Income (Loss) 605,200 (377,744) 68, 108 445,852
Nonoperating Revenues (Expenses):
Interest Earnings 102,500 102,500 89,667 (12,833)
Other, Net 0 0 22,378 22,378
Total Nonoperating Revenues (Expenses) 102,500 102,500 112,045 9,545
Net Income (Loss) $ 707,700 $ (275,244) $ 180,153 $ 455,397
See reconciliation to GAAP basis on page 213.
-197-
CITY OF COLLEGE STATION, TEXAS
FLEET MAINTENANCE FUND
BALANCE SHEET
September 30, 1997
Assets
Current Assets:
Receivables:
Accounts
Inventories
Total Current Assets
Property and Equipment:
Buildings and Building Improvements
Machinery and Equipment
Less Accumulated Depreciation
Total Property and Equipment, Net
Total Assets
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable
Due to Other Funds
Accrued Liabilities
Total Current Liabilities
Noncurrent Liabilities:
Accrued Vacation
Total Noncurrent Liabilities
Total Liabilities
Fund Equity:
Contributed Capital
Deficit
Total Fund Equity
Total Liabilities and Fund Equity
- I 9X-
$
$
$
$
1997
3,654
203,950
207,604
746,575
182,671
(203,907)
725,339
932,943
94,922
139,688
19,366
253,976
17,979
17,979
271,955
728,268
(67,280)
660,988
932,943
CITY OF COLLEGE STATION, TEXAS
FLEET MAINTENANCE FUND
STATEMENT OF REVENUES, EXPENSES AND
CHANGE IN RETAINED EARNINGS (DEFICIT)
For the Fiscal Year Ended September 30, 1997
Operating Revenues:
Charges for Services
Total Operating Revenues
Operating Expenses:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Reimbursed Administrative
Depreciation
Other
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses):
Interest Expense
Other, Net
Total Nonoperating Revenues (Expenses)
Net Loss
Retained Earnings, October 1
Deficit, September 30
-l 99-
1997
$ 969,408
969,408
461,242
436,502
17,258
1,359
13,103
29,967
89,848
2,929
6,975
1,059, 183
(89,775)
(8,527)
31,022
22,495
(67,280)
0
$ (67,280)
CITY OF COLLEGE STATION, TEXAS
FLEET MAINTENANCE FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Original
Budget
Revised
Budget Actual
Variance
Favorable
(Unfavorable)
Operating Revenues:
Charges for Goods and Services
Total Operating Revenues
Operating Expenses:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
other Services
Reimbursed Administrative
Other
Contingency
Total Operating Expenses
Net Operating Loss
Nonoperating Revenues (Expenses):
Interest Earnings
Other, Net
Total Nonoperating Revenues (Expenses)
Net Loss
$
$
See reconciliation to GMP basis on page 213.
958,000 $
958,000
454,672
338,975
14,950
1,400
15,870
29,529
89,848
0
15,000
960,244
(2,244)
0
0
0
(2,244) $
-200 -
958,000 $
958,000
456,539
338,987
14,950
1,400
16,845
29,537
89,848
0
15,000
963, 106
(5,106)
0
0
0
(5, 106) $
969,408 $ 11,408
969 ,408 ___ 1_1 _,4_0_8_
461,242
436,502
17,258
1,359
13, 103
29,967
89,848
6,975
0
1,056,254
(86,846)
(8,527)
9,088
561
(86,285) $
(4,703)
(97,515)
(2,308)
41
3,742
(430)
0
(6,975)
15,000
(93, 148)
(81,740)
(8,527)
9,088
561
(81, 179)
CITY OF COLLEGE STATION, TEXAS
PROPERTY AND CASUAL TY FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 21,508 $ 26,436
Equity in Investments 158,774 149,571
Receivables:
Accrued Interest 2,829 2,875
Accounts 1,809 180
Less Allowance for Uncollectible Accounts 0 (180)
Total Current Assets $ 184,920 $ 178,882
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 9,030 $ 1, 175
Claims Payable 43,954 10,265
Total Current Liabilities 52,984 11,440
Fund Equity:
Unreserved Retained Earnings 131,936 167,442
Total Fund Equity 131,936 167,442
Total Liabilities and Fund Equity $ 184,920 $ 178,882
-20 I-
CITY OF COLLEGE STATION, TEXAS
PROPERTY AND CASUAL TY FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Operating Revenues:
Premiums $ 396,910 $ 433,882
Total Operating Revenues 396,910 433,882
Operating Expenses:
Claims 119,628 91, 137
Administration Fees 9,600 10,086
Premiums 270,937 266,705
Reimbursed Administrative 51,504 49,165
other 0 1,387
Total Operating Expenses 451,669 418,480
Operating Income (Loss) (54, 759) 15,402
Nonoperating Revenues (Expenses):
Interest Earnings 6,607 9,902
Reimbursed Expenses 12,740 5,823
Other, Net (94) (1,615)
Total Nonoperating Revenues (Expenses) 19,253 14, 110
Net Income (Loss) (35,506) 29,512
Retained Earnings, October 1 167,442 137,930
Retained Earnings, September 30 $ 131,936 $ 167,442
-20 2-
CITY OF COLLEGE STATION, TEXAS
PROPERTY AND CASUAL TY FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 440,545 $ 440,545 $ 396,9fo $ (43,635)
Total Operating Revenues 440,545 440,545 396,910 (43,635)
Operating Expenses:
Claims 75,000 82,285 85,939 (3,654)
Administration Fees 10,500 10,653 9,600 1,053
Premiums 270,800 270,800 270,937 (137)
Reimbursed Administrative 51,504 51,504 51,504 0
Total Operating Expenses 407,804 415,242 417,980 (2,738)
Operating Income (Loss) 32,741 25,303 (21,070) (46,373)
Nonoperating Revenues (Expenses):
Interest Earnings 8,500 8,500 6,607 (1,893)
Reimbursed Expenses 5,000 5,000 12,740 7,740
Other, Net (3,500) (3,500) (94) 3,406
Total Nonoperating Revenues (Expenses) 10,000 10,000 19,253 9,253
Net Income (Loss) $ 42,741 $ 35,303 $ (1,817) $ (37,120)
See reconciliation to GAAP basis on page 213.
CITY OF COLLEGE STATION, TEXAS
UNEMPLOYMENT FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 19,769 $ 27,082
Equity in Investments 145,943 153,224
Receivables:
Accrued Interest 2,634 2,739
Total Current Assets $ 168,346 $ 183,045
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 0 $ 0
Total Current Liabilities 0 0
Fund Equity:
Unreserved Retained Earnings 168,346 183,045
Total Fund Equity 168,346 183,045
Total Liabilities and Fund Equity $ 168,346 $ 183,045
CITY OF COLLEGE STATION, TEXAS
UNEMPLOYMENT FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
1997
Operating Revenues:
Premiums $ 890 $
Total Operating Revenues 890
Operating Expenses:
Claims 24,353
Total Operating Expenses 24,353
Operating Loss (23,463)
Non operating Revenues (Expenses):
Interest Earnings 8,894
Other, Net (130)
Total Nonoperating Revenues (Expenses) 8,764
Net Income (Loss) (14,699)
Retained Earnings, October 1 183,045
Retained Earnings, September 30 $ 168,346 $
-205-
1996
25,932
25,932
29,366
29,366
(3,434)
10,385
(46)
10,339
6,905
176, 140
183,045
CITY OF COLLEGE STATION, TEXAS
UNEMPLOYMENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 24,000 $ 24,000 $ 890 $ (23, 110)
Total Operating Revenues 24,000 24,000 890 (23, 110)
Operating Expenses:
Claims 25,000 25,000 24,353 647
Total Operating Expenses 25,000 25,000 24,353 647
Net Operating Loss (1,000) (1,000) (23,463) (22,463)
Nonoperating Revenues (Expenses):
Interest Earnings 11,600 11,600 8,894 (2, 706)
Other, Net 0 0 (130) (130)
Total Nonoperating Revenues (Expenses) 11,600 11,600 8,764 (2,836)
Net Income (loss) $ 10,600 $ 10,600 $ (14,699) $ (25,299)
CITY OF COLLEGE STATION, TEXAS
UTILITY BILLING FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 AND 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 61,666 $ 94,504
Equity in Investments 455,232 519,408
Receivables:
Accrued Interest 8,293 9,308
Total Current Assets 525, 191 623,220
Property and Equipment:
Machinery and Equipment 553,386 554,476
Less Accumulated Depreciation (540,102) (526,214)
Construction in Progress 355,978 409,370
Total Property and Equipment, Net 369,262 437,632
Total Assets $ 894,453 $ 1,060,852
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 6,447 $ 5,975
Accrued Liabilities 29,229 15, 156
Total Current Liabilities 35,676 21, 131
Noncurrent liabilities
Accrued Vacation 42,565 44,459
Total Noncurrent Liabilities 42,565 44,459
Total Liabilities 78,241 65,590
Fund Equity:
Contributed Capital 381, 137 381,137
Unreserved Retained Earnings 435,075 614,125
Total Fund Equity 816,212 995,262
Total Liabilities and Fund Equity $ 894,453 $ 1,060,852
-207-
CITY OF COLLEGE STATION, TEXAS
UTILITY BILLING FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
.. For the Fiscal Years Ended September 30, 1997 and 1996 : �
1997 1996
Operating Revenues:
Charges for Services $ 1,308,300 $ 1,596,700
Total Operating Revenues 1,308,300 1,596,700
Operating Expenses:
Salaries and Expenses 863, 131 895,606
Supplies 44,366 44,076
Maintenance 9, 141 12,062
Purchased Professional Services 0 264
Purchased Property Services 18,414 17,713
Other Purchased Services 145,977 135,572
Reimbursed Administrative 418,424 474,054
Depreciation 14,979 22,444
Total Operating Expenses 1,514,432 1,601,791
Operating Loss (206,132) (5,091)
Nonoperating Revenues:
Interest Earnings 26,868 36,502
Other, Net 214 1,412
Total Nonoperating Revenues 27,082 37,914
Net Income (Loss ) (179,050) 32,823
Retained Earnings, October 1 614,125 581,302
Retained Earnings, September 30 $ 435,075 $ 614, 125
-208-
CITY OF COLLEGE STATION, TEXAS
UTILITY BILLING FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Operating Revenues:
Charges for Services
Total Operating Revenues
Operating Expenses:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
other Services
Reimbursed Administrative
Capital Outlay
Contingency
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses):
Interest Earnings
Other, Net
Total Nonoperating Revenues (Expenses)
Net Income (Loss)
Original
Budget
Revised
Budget Actual
Variance
Favorable
(Unfavorable)
$ 1,321,800 $ 1,321,800 $ 1,308,300 $ (13,500)
__ ...:._..:.___:_ 1,321,800 1,321,800 1,308,300 (13,500)
875,033
44,650
12,535
80
18,920
142,915
418,424
432,000
30,000
1,974,557
(652,757)
40,000
0
40,000
875,033
44,650
12,535
80
18,920
142,915
418,424
432,000
30,000
1,974,557
(652,757)
40,000
0
40,000
863,131
44,366
9, 141
0
18,414
145,977
418,424
(53,392)
0
1,446,061
(137,761)
26,868
(185)
26,683
$ (612,757) $ (612, 757) $ (111,078) $
11,902
284
3,394
80
506
(3,062)
0
485,392
30,000
528,496
514,996
(13,132)
(185)
(13,317)
501,679
See reconciliation to GAAP basis on page 213.
-209-
CITY OF COLLEGE STATION, TEXAS
WORKERS' COMPENSATION FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 77,706 $ 90, 172
Equity in Investments 573,646 510, 175
Receivables:
Accrued Interest 10,536 9, 103
Prepaid Costs 29,000 60,000
Total Current Assets $ 690,888 $ 669,450
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 15,585 $ 21,836
Claims Payable 160,834 202,930
Total Current Liabilities 176,419 224,766
Fund Equity:
Unreserved Retained Earnings 514,469 444,684
Total Fund Equity 514,469 444,684
Total Liabilities and Fund Equity $ 690,888 $ 669,450
-210-
CITY OF COLLEGE STATION, TEXAS
WORKERS' COMPENSATION FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Years Ended September 30, 1997 and 1996
Operating Revenues:
Premiums
Other
Total Operating Revenues
Operating Expenses:
Purchased Professional Services
Claims
Administration Fees
Premiums
Reimbursed Administrative
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Interest Earnings
other, Net
Total Nonoperating Revenues (Expenses)
Net Income
Retained Earnings, October 1
Retained Earnings, September 30
$
$
-2 I I -
1997
305,892
7,635
313,527
0
170,085
40,484
0
51,504
262,073
51,454
34,599
(16,268)
18,331
69, 785
444,684
514,469
$
$
1996
310,949
424
311,373
224
7, 171
56,413
0
49, 165
112,973
198,400
34,914
(18,092)
16,822
215,222
229,462
444,684
CITY OF COLLEGE STATION, TEXAS
WORKERS' COMPENSATION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 1997
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 305,000 $ 305,000 $ 305,892 $ 892
Other 0 0 7,635 7,635
Total Operating Revenues 305,000 305,000 313,527 8,527
Operating Expenses:
Administration Fees 63,000 63,000 40,484 22,516
Claims 275,000 275,000 212,181 62,819
Reimbursed Administrative 51,504 51,504 51,504 0
Total Operating Expenses 389,504 389,504 304, 169 85,335
Operating Income (Loss) (84,504) (84,504) 9,358 93,862
Nonoperating Revenues (Expenses):
Interest Earnings 38,900 38,900 34,599 ( 4,301)
other, Net (16,000) (16,000) (16,299) (299)
Total Nonoperating Revenues (Expenses) 22,900 22,900 18,300 (4,600)
Net Income (Loss) $ (61,604) $ (61,604) $ 27,658 $ 89,262
See reconciliation to GAAP basis on page 213.
-2 l 2-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES
AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
For the Fiscal Year Ended September 30, 1997
Employee Equipment Fleet Property and Utility Workers'
Benefits Replacement Maintenance Casualty Billing Compensation
Total Revenues Per
Budget -Actual $ 2,116,281 $ 1,685.490 $ 969,886 $ 416,257 $ 1,335,384 $ 348, 126
Less Total Expenses Per
Budget -Actual 2,069.404 1,505,337 1,056,171 418,074 1.446.462 320.468
Net Income (Loss),
Budgetary Basis 46,877 180,153 (86,285) (1,817) (111,078) 27,658
Add -Expenses Related to
Balance Sheet:
Reverse Capital
Outlay 0 1,502,932 0 0 (53,392) 0
Capitilize Salaries 0 0 0 0 0
Add (Deduct) -
Unbudgeted Revenue
(Expense) Adjustments:
Adjust Claims Payable 104,036 0 0 (33,689) 0 42,096
Correct Inventory
Charge Outs 0 0 21,934 0 399 0
Correct Miscellaneous
Expense 0 0 0 0 0 0
Bad Debt Adjustment (90) 0 0 0 0 0
FY97 Depreciation
Expense 0 (819,048) (2,929) 0 (14,979) 0
other 11 0 0 0 0 31
Net Income (Loss), GAAP
Basis $ 150,834 $ 864,037 $ 67,280) $ (35,506) $ (179,050) $ 69,785
-213-
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-214-
TRUST AND AGENCY FUNDS
Trust Funds are used to account for assets held by the City in a trustee capacity.
Agency funds are used to account for assets held by the City solely in a custodial capacity for
individuals, private organizations, other governments, and/or funds.
Cemetery Perpetual Care Fund -to account for principal trust amounts received and related
interest income for the College Station cemetery.
Deferred Compensation Fund -to account for assets held for employees in accordance with the
provisions of Internal Revenue Code Section 457.
-215-
CITY OF COLLEGE STATION, TEXAS
TRUSTANDAGENCYFUNDS
COMBINING BALANCE SHEET
September 30, 1997
(With comparative totals for September 30, 1996)
Totals
Cemetery Deferred
Perpetual Care Compensation 1997 1996
Assets
Equity in Cash and Cash Equivalents $ 27,940 $ 0 $ 27,940 $ 24,159
Equity in Investment 206,263 0 206,263 136,689
Investments 0 1,274,057 1,274,057 1,039,596
Receivables:
Accrued Interest 3,805 0 3,805 2,396
Accounts 541 0 541 4,526
Less Allowance for Uncollectible
Accounts (8 ) 0 (8 ) 0
Inventory 3,478 0 3,478 12,778
Total Assets $ 242,019 $ 1,274,057 $ 1,516,076 $ 1,220, 144
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 950 $ 0 $ 950 $ 881
Deferred Compensation Payable 0 1,274,057 1,274,057 1,039,596
Total Liabilities 950 1,274,057 1,275,007 1,040,477
Fund Balances:
Reserved for Perpetual Care 241,069 0 241,069 179,667
Total Fund Balances 241,069 0 241,069 179,667
Total Liabilities and Fund Balances $ 242,019 $ 1,274,057 $ 1,516,076 $ 1,220,144
-216-
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Equity in Cash and Cash Equivalents $ 27,940 $ 24, 159
Equity in Investments 206,263 136,689
Receivables:
Accrued Interest 3,805 2,396
Accounts 541 4,526
Less Allowance for Uncollectible Accounts (8) 0
Inventories 3,478 12,778
Total Assets $ 242,019 $ 180,548
Liabilities and Fund Balances:
Liabilities:
Accounts Payable $ 950 $ 881
Total Liabilities 950 881
Fund Balances:
Reserved:
Reserved for Perpetual Care 241,069 179,667
Total Fund Balances 241,069 179,667
Total Liabilities and Fund Balances $ 242,019 $ 180,548
-217-
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 1997 and 1996
Operating Revenues:
Sale of Cemetery Lots
Interest Earnings
Contributions
Total Operating Revenues
Operating Expenses:
Other
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Other, Net
Total Nonoperating Revenues (Expenses)
Net Income
Fund Balances, October 1
Residual Equity Transfer In
Fund Balances, September 30
$
$
�218-
1997
47,751
11,778
2,220
61,749
198
198
61,551
(149)
(149)
61,402
179,667
0
241,069
$
$
1996
28,706
4,646
100
33,452
36
36
33,416
0
0
33,416
0
146,251
179,667
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
STATEMENTS OF CASH FLOWS
For the Fiscal Years Ended September 30, 1997 and 1996
1997 1996
Cash Flows from Operating Activities:
Cash Received from Customers $ 61,036 $ 25,061
Cash Payments to Suppliers for Goods and Services (121) (36)
Cash Received from Contributions 2,220 100
Cash Paid for Miscellaneous Expenses (149) 0
Net Cash Provided by Operating Activities 62,986 25,125
Cash Flows from Noncapital Financing Activities:
Cash Received from Other Funds 0 133,474
Net Cash Provided by Noncapital Financing Activities 0 133,474
Cash Flows from Investing Activities:
Purchase of Investments (174,506) (136,689)
Proceed from Sale and Maturities of Investments 104,932
Interest on Investments 10,369 2,249
Net Cash Used by Investing Activities (59,205� (134,4 40)
Net Increase in Cash and Cash Equivalents 3,781 24,159
Cash and Cash Equivalents, October 1 24 159 0
Cash and Cash Equivalents, September 30 $ 27,940 $ 24,159
Reconciliation of Operating Income to Net Cash
Provided by Operating Activities:
Operating Income $ 61,551 $ 33,416
Adjustments to Reconcile Operating Income to Net
Cash Provided by Operating Activities:
Provision for Uncollectible Accounts 8 0
Interest Reported as Operating Income (11,778) (4,646)
Miscellaneous Expenses (149) 0
Change in Assets and Liabilities:
Change in Accounts Receivable 3,985 (4,526)
Change in Inventory 9,300 0
Change in Accounts Payable 69 881
Total Adjustments 1,435 (8,291)
Net Cash Provided by Operating Activities $ 62,986 $ 25,125
-219-
CITY OF COLLEGE STATION, TEXAS
DEFERRED COMPENSATION FUND
COMPARATIVE BALANCE SHEETS
September 30, 1997 and 1996
1997 1996
Assets:
Investments $ 1,274,057 $ 1,039,596
Total Assets $ 1,274,057 $ 1,039,596
Liabilities and Fund Balances
Liabilities:
Deferred Compensation Payable $ 1,274,057 $ 1,039,596
Total Liabilities 1,274,057 1,039,596
Total Fund Balances 0 0
Total Liabilities and Fund Balances $ 1,274,057 $ 1,039,596
�220�
Assets:
Investments
Liabilities:
CITY OF COLLEGE STATION, TEXAS
DEFERRED COMPENSATION FUND
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
For the Fiscal Years Ended September 30, 1997
Beginning
Balance Additions Deductions
Ending
Balance
$ 1,039,596 $ 419,410 $ 184,949 $ 1,274,057
Deferred Compensation Payable $ 1,039,596 $ 419,410 $ 184,949 $ 1,274,057
-221-
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-222-
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund operations.
-223-
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-224-
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
COMPARATIVE SCHEDULES OF GENERAL FIXED ASSETS BY SOURCE
September 30, 1997 and 1996
1997 1996
General Fixed Assets:
Buildings and Building Improvements $ 14,616,268 $ 14,889,974
Improvements 20,634,846 20,146,740
Machinery and Equipment 10,503,487 10,190,272
Parks System 10,322,487 9,625,920
Construction in Progress 9,165,359 6,032,153
Land 8,859,423 8,385,280
Total General Fixed Assets $ 74, 101,870 $ 69,270,339
Investment in General Fixed Assets from:
Capital Projects Funds $ 54,326,058 $ 50,428,170
General Fund Revenues 7,184,965 6,907,519
Special Revenue Funds 5,297,866 4,939,965
Contributions/Donations 370,946 36,650
Acquisitions Prior to July 1, 1979--Source
Undetermined 6,922,035 6,958,035
Total Investment in General Fixed Assets $ 74,101,870 $ 69,270,339
-225-
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE BY FUNCTION AND ACTIVITY
September 30, 1997
Buildings and
Building
Total land Improvements
General Fund:
General Government $ 578,407 $ 0 $ 59,444
Fiscal Services 413,826 0 10,654
Public Works 777,301 1,500 28,169
Police 526,195 0 1,972
Fire 917,907 0 3,869
Development Services 435,314 0 11, 140
Parks and Recreation 1,230,353 0 283,802
Management Services 498,156 0 9,223
other 1,404,091 1,404,091 0
library 160 580 40 000 0
Total General Fund 6,942,130 1445 591 408 273
Special Revenue Funds:
Parks Escrow 249,029 39,666 0
Federal Grants 3,430,509 253,520 309,201
Hotel/Motel 119,116 119, 116 0
Other 1.429,576 150 009 1,226.785
Total Special Revenue Funds 5,228,230 562 311 1,535,986
Capital Projects Funds:
Certificates of Obligation Funds 1,732,352 637,168 400,000
Drainage Fund 0 0 0
Capital Equipment 3,420,642 0 0
Southwest Parkway 642,231 0 0
1971 Bond Funds 172,838 0 0
1976 Bond Funds 126,377 0 1,495
1978 Bond Funds 533,706 0 25, 141
1978 II Bond Funds 2,803,997 485,325 579,005
1981 Bond Funds 1,904,043 224,979 1, 114, 176
1982 Bond Funds 3,898,839 372,834 1,237,290
1982 II Bond Funds 10,458,784 1,734,849 1,488,469
1984 Bond Funds 9,656,040 799, 116 4, 136,771
1989 Bond Funds 1,905,552 91,112 583,492
1991 Bond Funds 5,793,859 13,795 0
1995 Bond Funds 1, 139,220 777,453 0
College Station Business Park Fund 1,235,335 1,570 1,027,377
Northgate Revitalization 383 651 256 715 126 936
Total Capital Projects Funds 45 807 466 5 394 916 10,720,152
Contributions/Donations 36,650 0 0
Acquisitions Prior to July 1, 1979 -Source
Undetermined 6 922 035 1456 605 1 951 857
Total General Fixed Assets Allocated to
Functions 64 936 511 8 859 423 14 616 268
Construction in Progress 9,165,359 0 2,641,634
Total General Fixed Assets $ 74,101,870 $ 8,859,423 $ 17,257,902
... -226-
Machinery,
Tools and Parks
Equipment System Improvements
$ 518,963 $ 0 $ 0
403, 172 0 0
747,632 0 0
524,223 0 0
914,038 0 0
423,810 0 364
581,670 364,881 0
488,933 0 0
0 0 0
120 580 0 0
4,723,021 364 881 364
1,300 208,063 0
12,418 363,492 2,491,878
0 0 0
32 509 0 20 273
46 227 571 555 2512 151
695, 184 0 0
0 0 0
3,322, 102 89,835 8,705
0 0 642,231
0 0 172,838
0 13,249 111,633
0 162,399 346, 166
13,967 1,070,353 655,347
930 22,568 541,390
284,443 423,381 1,580,891
694,379 4,633,603 1,907,484
170,717 589,712 3,959,724
14,561 5,575 1,210,812
0 1,563, 167 4,216,897
0 0 361,767
0 0 206,388
0 0 0
5 196 283 8 573 842 15,922,273
0 0 36 650
537 956 812 209 2 163 408
10 503 487 10 322 487 20 634 846
851, 162 428,212 5,244,351
$ 11,354,649 $ 10,750,699 $ 25,879, 197
-227-
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY
For the Fiscal Year Ended September 30, 1997
General Fixed General Fixed
Assets Transfers/ Assets 9/30196 Additions Retirements other 9/30/97
Function and Activity
General Fund:
General Government $ 557,640 $ 20,767 $ 0 $ 0 $ 578,407
Fiscal Services 409,659 5,668 (1,501) 0 413,826
Public Works 842,148 17,613 (82,460) 0 m,301
Police 526,719 30,194 (30,718) 0 526,195
Fire 889,002 28,905 0 0 917,907
Developmental Services 437,538 3,161 (5,385) 0 435,314
Parks 1,153,066 n,912 (625) 0 1,230,353
Management Services 407,748 94,208 (3,800) 0 498,156
Other 1,404,091 0 0 0 1,404,091
Library 120,580 40,000 0 0 160,580
Total General Fund 6 748 191 318,428 {124,489) 0 6,942,130
Special Revenue Funds:
Parks Escrow 231,547 17,482 0 0 249,029
Federal Grants 3,096,063 428,263 (93,817) 0 3,430,509
Other 1,217,937 330,755 0 0 1,548,692
Total Special Revenue Funds 4545 547 n6soo {93,817) 0 5,228,230
Capital Projects Funds:
Certificates of Obligation 1,732,352 0 0 0 1,732,352
Southwest Parkway 642,231 0 0 0 642,231
1971 Bond Funds 172,838 0 0 0 172,838
1976 Bond Funds 126,3n 0 0 0 126,3n
1978 Bond Funds 533,706 0 0 0 533,706
1978 II Bond Funds 2,803,997 0 0 0 2,803,997
1981 Bond Funds 1,904,043 0 0 0 1,904,043
1982 Bond Funds 3,898,839 0 0 0 3,898,839
198211 Bond Funds 10,458,784 0 0 0 10,458,784
1984 Bond Funds 10,122,327 0 (406,287) 0 9,656,040
1989 Bond Funds 2,248,699 30,143 (373,290) 0 1,905,552
1991 Bond Funds 5,065,053 728,806 0 0 5,793,859
1995 Bond Funds 903,582 235,638 0 0 1,139,220
College Station Business Park Fund 1,235,335 0 0 0 1,235,335
Northgate Revitalization 3,000 380,651 0 0 383,651
Capital Equipment 3,098,600 380,818 (58,n6) 0 3,420,642
Total Capital Projects Funds 44949 763 1,756,056 {898,353) 0 45,807,166
Contributions/Donations 36,650 0 0 0 36,650
Acquisitions Prior to July 1, 1979 -Source
Undetermined 6,958,035 0 {36,000) 0 6,922,035
Construction in Progress 6,032,153 5,665,759 (2,532,553) 0 9,165,359
Total General Fixed Assets $ 69,270,339 $ 8,516,743 $ (3,685,212) $ 0 $ 74,101,870
.:-228-.
STATISTICAL SECTION
-229-
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CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES (1)
LAST TEN FISCAL YEARS
Fiscal General Franchise Sales & Mixed Licenses &
Year Property Tax Fees Drink Tax Permits
1988 (2)$ 967,253 $ 340,310 $ 4,257,621 $ 139,412
1989 1,566,885 345,416 3,825,314 97,449
1990 1,774,601 335,940 4,097,742 94,691
1991 1,482,577 328,524 6,523,709 116,574
1992 1,376,970 358,949 7,209,497 216,886
1993 1,627,228 407,168 7,995,877 445,585
1994 2,086,274 358,392 8,776,093 557,440
1995 2,365,740 485,368 9,008,363 523,725
1996 2,632,408 1,876,572 (3) 9,605,208 513,624
1997 2,733,016 1,088,349 9,929, 157 487,300
(1) Revenues presented include the General and Debt Service Funds.
Fines, Forfeits
& Penalties
$ 478, 114
490,184
536, 155
518,357
684,098
893,649
915,126
1,003,547
1,342,865
1, 177,057
(2) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30.
Fiscal Year 1988 shows the 15 months 7/1/87 -9/30/88.
(3) Increase due to a one-time recovery of back franchise fees in the amount of $1.2 million.
Source: City of College Station
'88 '89
Total General Governmental Revenues
& Other Financing Sources
(for the last ten fiscal years)
'90 '91 '92 '93 '94 '95
Fiscal Year
-230-
'96 97
35.0
15.0
10.0
,-,
</J � ·s
._,
�
-
-�
Charges for Operating Other Financing Debt Service
Services Transfers All Other Sources Property Tax Total
$ 487,541 $ 5,570,140 $ 577,819 $ 61,439 $ 3,411,171 $ 16,290,820
500,710 4,501,169 593,764 23,520 2,845,775 14,790,186
573,748 4,701,449 693,154 31,565 2,716,367 15,555,412
540,096 3,772,060 553,079 121,895 3,037,368 16,994,239
720,068 3,889,872 577, 129 1,241,463 3,125,805 19,400,737
904,004 4,266,504 800,690 68,213 3,351,369 20,760,287
1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383
1,181,703 4,915,000 1,009,282 3,478,224 4,124,236 28,095,188
1,249,491 5,523,091 962,608 199,300 4,583,665 28,488,832
1,250,952 5,387,075 1,304,713 6,828,120 4,801,894 34,987,633
-231-
CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (1)
LAST TEN FISCAL YEARS
Fiscal General
Year Government Police Fire
1988 (2) $ 4,968,662 $ 3,883,961 $ 2,943,886 $
1989 4,335,002 3,188,081 2,588,909
1990 4,617,138 3,363,665 2,780,466
1991 4,723,549 3,491,656 2,833,455
1992 4,934,782 3,862,849 3,034,046
1993 5,289,911 4,054,244 3,331,309
1994 5,923,568 4,715,064 3,454,391
1995 6,832,606 5,041,596 3,827,835
1996 6,669,982 5,357,437 3,887,596
1997 7,005,557 5,860,586 3,898,305
(1) Expenditures presented include the General and Debt Service Funds.
Public
Works
1,561,876
1,392,230
1,502,988
1,940,697
2, 108,406
2,266, 145
2,533,983
2,428,727
3,554,664
3,142,284
(2) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30.
Fiscal Year 1988 shows the 15 months 7/1/87 -9/30/88.
Parks &
Recreation
$ 2,401,189
2,090,649
2,428,196
2,269,977
2,576,106
2,838,541
3,083,389
3,629,244
3,820,477
4,146,567
(3) Utility Billing established as Internal Service Fund in Fiscal Year 1989, reducing reimbursed
administrative expenditures in General Fund.
(4) Includes refunding of $3,460,000 of short term debt.
Source: City of College Station
Total General Governmental Expenditures and Other
Uses
(for the laYI ten fiscal years)
'88 '89 '90 '9 1 '92 '93 '94 '95 '96 97
Fiscal Year
-232-
37.5
,,....._
32.5 './J �
27.5 s
22.5 � -
17.5 �
12.5
other
Library Capital Reimbursed All Debt Financing
Services Outlay Administrative Other Service Uses Total
$ 0 $ 1,068,070 $ {3,818,632) $ 0 $ 3,813,384 $ 0 $ 16,822,396
0 636,539 (2,393,775) (3) 0 3,399,826 0 15,237,461
0 345,317 (2,276,465) (3) 0 3,422,703 200,000 16,384,008
0 602,976 (2,415,356) (3) 0 3,671,439 720,546 17,838,939
0 329,269 (2,591,911) (3) 572,578 4,843,605 0 19,669,730
283,478 412,314 (2,843,580) (3) 398,100 3,508,905 0 19,539,367
282,255 1,120,536 (2,886,557) (3) 251,454 3,320,922 445,000 22,244,005
327,393 480,470 (2,966,008) (3) 298,041 7,364,085 (4 ) 2,438,668 29,702,657
326,310 593,796 (3,371, 737) (3) 314,767 5,601,567 80,500 26,835,359
367,545 365,591 (3,240,805) (3) 336,410 4,517,030 6,761,040 33,160,110
-233-
.I i r
I �1 I
I 1
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
Percent
Fiscal Total Tax of Levy
Year Tax Levy Collections Collected
1988 $ 4,181,328 $ 3,945,308 94.36%
1989 4,262,125 4, 122,235 96.72
1990 4,472,941 4,376,436 97.84
1991 4,429,176 4,308,690 97.28
1992 4,506,448 4,373,907 97.06
1993 4,902,798 4,816,407 98.24
1994 5,681,754 5,591,040 98.40
1995 6,471,493 6,403,250 98.95
1996 7,171,715 7,086,990 98.82
1997 7,506,754 7,433,046 99.02
Source: City of College Station
'88
Total Tax Collections
(for the last ten fiscal years)
'89 '90 '91 '92 '93 '94 95
Fiscal Year
-234-
Delinquent
Tax
Collections
$ 315,203
202,588
98,787
136,233
77,220
107,407
129,587
86,727
74,982
60, 133
7.5
7.0
6.5
6.0
5.5
5.0
4.5
4.0
3.5
96 97
,-... C/) �
!
rl:J ... cu
-0 Q
Outstanding
Total Collections as Outstanding Delinquent Taxes as
Total Tax a Percent of Current Delinquent a Percent of Current
Collections Levy Taxes Levy
$ 4,260,511 101.89% $ 489,709 11.71%
4,324,823 101.47 420,113 9.86
4,475,223 100.05 394,727 8.82
4,444,923 100.36 327,854 ' 7.40
4,451,127 98.77 363,933 8.08
4,923,814 100.43 324,685 6.62
5,720,627 100.68 282,137 4.97
6,489,977 100.29 249,879 3.86
7,161,972 99.86 233,927 3.26
7,493,179 99.82 215, 100 2.87
-235-
!
] 1
Fiscal
Year
1988 $
1989
1990
1991
1992
1993
1994
1995
1996
1997
CITY OF COLLEGE STATION, TEXAS
ASSESSED VALUE OF TAXABLE PROPERTIES (1)
LAST TEN FISCAL YEARS
Land and Personal Property Less Exemptions
Improvements and Minerals and Abatements
993,765,995 $ 145,214,623 $ 38,631,099 $
1,002,938,332 157,209,511 38,535,922
995,686,332 161,343, 707 38,794,667
983,973,909 156,164,603 38,658,990
1,013,892,433 150,886,397 38,166,827
1,184,748,445 168,378,927 164,570,381
1, 145, 143,509 172,473,765 41,945,080
1,315,229,397 183,852,688 44,813,941
1,500,298,696 158,694,184 47,371,511
1,699,990,449 235,332,211 234,121,234
(1 ) Assessed Value is 100% of the estimated actual value.
Sources: Brazos County Appraisal District
'88
1996 City Self Report and 1996 Certified Appraisal Roll
'89
Assessed Value of Taxable Properties
(for the last ten fiscal years)
'90 '91 '92 '93 '94 '95 '96
Fiscal Year
-237-
Total
1,100,349,519
1,121,611,921
1,118,235,372
1, 101,479,522
1, 126,612,003
1, 188,556,991
1,275,672,194
1,454,268, 144
1,611,621,369
1,701,201,476
,....... 1.60 <:/) s::: 0 ..... ::::l
1.40 ..... .0
'-' (IJ 1-o
1.20 � -0 Q
1.00
97
Fiscal
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
Tax Rates (2)
(Per $100 of Assessed Value)
Year (1) City School County Total (3)
1988 $ .3800 1.079 .417 $
1989 .3800 1.210 .342
1990 .4000 1.300 .368
1991 .4000 1.440 .410
1992 .4000 1.680 .439
1993 .4120 1.680 .439
1994 .4450 1.630 .434
1995 .4450 1.610 .418
1996 .4450 1.610 .410
1997 .4427 1.690 .418
(1) Tax rates are established by each taxing jurisdiction on an annual basis for
revenues to be collected in the following fiscal year.
1.8760
1.9320
2.0680
2.2500
2.5190
2.5310
2.5090
2.4730
2.4650
2.5507
(2) The date that taxes are due for all jurisdictions is October 1. Taxes for all
jurisdictions become delinquent on February 1. The penalty is set by state law at
6% in February, and an additional 1% per month up to 12%. The interest is
accrued at 1 % per month.
(3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each
jurisdiction by State Statute. This limit is for both operations and debt service
combined.
Source: Brazos County Appraisal District
-23&-
City
100%
100
100
100
100
100
100
100
100
100
s �
<IJ ll
; l:l � -"' -< 0 c... Q� � u; 0
,e,
Tax Ratios Original Tax Levies
School County City School
100% 100% $ 4,181,328 $ 12,959,657 $
100 100 4,262,125 14,868,835
100 100 4,472,941 15,814,785
100 100 4,999,328 17,388,938
100 100 5,130,768 18,612,589
100 100 4,902,806 21,608,259
100 100 5,681,754 23,390,262
100 100 6,471,498 26,261,015
100 100 7,171,715 31,524,892
100 100 7,506,754 33,969,261
Property Tax Rates
(for the last ten fiscal years)
DCity �School GI County
2.5
2.0
l.5
1.0
0.5
0.0
11 £";;!3.P"• .$.)"..� l ri !_:J jP. 1 u I " 1 1 I � I i ;:� ,,, E \:i � � ::, � r1 r.:
I r:: .1 I ! �� t� ,., r:; I :; :·
IITT [;l :; " !?. r·· iJ
PW• ii 1: 1 1:1 ;:1
I ;
';.J ;: I i! IE;! 11 }i !,.; �; 1 1 H ;�
;,:r ::� �1 � I ! f1; �� �n ;-� r: 'I ... , I ''' ,, 1;. !' � I �; I � 1 \1 n •l }' �. f!'
if': ,'! )J ... . :� .;: ?.J �{ ;:� �; fl ;1, �� �-{ ��r; 11) 'l :"'
f1 .. �� . {: �; " -�: ,, � :;; � M tl �;!
11 ; �
County
12,297,807
10,138,888
10,476,587
11,438,852
12,184,729
12,789,846
13,374,336
14,211,900
15,071,727
17,043,370
11 r• i:·; .':� ;j � m H � '� � �) ��� I�
'88 '89 '90 '91 '92 '93 '94 '95 '96 97
Fiscal Year
-239-
CITY OF COLLEGE STATION, TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Percentage of Total
Fiscal Current Assessments Assessments Outstanding
Year Assessment Collected Collected (%) Assessments
1988 $ 202,546 $ 36,913 13.71% $ 232,334
1989 0 21,703 9.34 210,631
1990 40,926 14,251 5.67 237,306
1991 0 31,016 13.07 206,290
1992 0 4,682 2.27 201,608
1993 0 58,358 28.95 143,250
1994 0 4,779 3.34 138,471
1995 0 59,141 42.71 79,330
1996 0 17,217 21.70 62,113
1997 0 2,152 3.46 59,962
Source: City of College Station Finance Department
-240-
CITY OF COLLEGE STATION, TEXAS
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 1997
The City has no general obligation legal debt limit other than a ceiling on the tax rate
as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at
100% valuation.
-241-
CITY OF COLLEGE STATION, TEXAS
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
Fiscal Estimated Assessed Gross
Year Population Value Bonded Debt
1988 51,463 (1) $ 1,100,349,519 $ 20,993,888
1989 51,707 (1) 1,121,611,921 19,242,957
1990 51,977 (1) 1, 118,235,372 20,664,590
1991 52,456 (2) 1,101,479,522 18,577,355
1992 53,6 86 (1) 1, 126,612,003 21,103,590
1993 54,449 (1) 1, 188,556,991 19,014,385
1994 56,3 74 (1) 1,275,672, 194 17,028,340
1995 58,62 7 (1) 1,454,268, 144 25,722,210
1996 60,040 (1) 1,611,621,369 22,263,475
1997 61,5 25 (1) 1,701,201,476 25,388,915
(1) Source: Metropolitan Planning Organization & City of College Station Planning
Division
(2) Source: U.S. Government Preliminary Census
,.,242-
Ratio of Net
Less Debt Service Net Net Bonded Debt Bonded Debt Cash Funds Bonded Debt To Assessed Valuation Per Capita
$ 1,890,972 $ 19,102,916 1.74 $ 371
1,880,417 17,362,540 1.55 336
1,528,503 19,136,087 1.71 368
1, 146,493 17,430,862 1.58 332
856,151 20,247,439 1.80 377
870,035 18,144,350 1.53 333
1,364,212 15,664,128 1.23 278
1,845,774 23,876,436 1.64 407
1,189,570 21,073,905 1.31 351
\ 1,947,403 23,441,512 1.38 381
Net Bonded Debt per Capita
{for the last ten fiscal yee1rs)
425
'88 '89 '90 '91 '92 '93 '94 '95 '96
�243-
CITY OF COLLEGE STATION, TEXAS
SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT
SEPTEMBER 30, 1997
Net Debt City's Share
Taxing Body Amount As Of Percent Amount
ESTIMATED OVERLAPPING DEBT
College Station l.S.D. (1) $ 66,527,876 8/31/97 83.48% $ 55,537,471
Brazos County (2) 897,460 9/30/97 40.98 367,779
Bryan l.S.D. (3) 73, 133,321 8/31/97 5.17 3,780,993
59,686,243
NET DIRECT DEBT
City of College Station( 4) 23,441,512 9/30/97 100.00 23,441,512
NET DIRECT AND ESTIMATED OVERLAPPING DEBT $ 83,127,755
•Population: 61,525
(1) Source: College Station Independent School District
(2) Source: Brazos County Auditor
(3) Source: Bryan Independent School District
(4) Source: City of College Station Finance Department
:244_
Per
Capita"
$ 903
6
61
970
381
$ 1,351
I
i
. I
CITY OF COLLEGE STATION0 TEXAS
RA TIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT
TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES
LAST TEN FISCAL YEARS
Total General
Interest, Fiscal Governmental
Fiscal and Other Total Debt Expenditures
Year Principal Charges Service and Other Uses Ratio
1988 (1) $ 1,795,053 $ 2,108,331 $ 3,903,384 $ 16,822,396 23.20%
1989 1,852,938 1,546,888 3,399,826 15,237,461 22.31
1990 1,913,720 1,508,983 3,422,703 16,384,008 20.89
1991 2,206,493 1,464,946 3,671,439 17,838,939 20.58
1992 3,332,876 1,510,729 4,843,605 19,669,730 24.62
1993 2, 111,906 1,396,999 3,508,905 19,539,367 17.96
1994 2,066,045 1,254,877 3,320,922 22,244,005 14.93
1995 5,796,130 (2) 1,519,907 7,316,037 29,702,657 24.63
1996 3,938,735 1,660,441 5,599,176 26,835,359 20.86
1997 2,694,075 1,738,748 4,432,823 33,160,109 13.37
(1) Fiscal year 1988 represents the transition from a June 30 year-end to September 30.
Fiscal year 1988 shows the 15 months 7 /1 /87 -9/30/88.
(2) Includes refunding of $3,460,000 of short term debt.
Source: City of College Station
Ratio of Annual Debt Service Expenditures for General Obligation Debt
to Total General Governmental Expenditures and Other Uses
rJ') 'Vl
; §
-,,_.
�� ,_,
40.0
30.0
20.0
10.0
0.0
(for t/Je last ten fiscal years)
D Debt Service Expense �General & Other
'88 '89 '90 '91 '92 '93 '94 '95 '96 97
Fiscal Year
-245-
CITY OF COLLEGE STATION, TEXAS
UTILITY FUNDS
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
Operating
Expenses
Fiscal Operating (Excluding Net Average Annual Maximum Annual
Year Revenues Depreciation) Revenues Total Coverage Total Coverage
1988 (1) $ 48,138,363 $ 33,676,511 $ 14,461,852 $ 3,134,547 4.61% $ 4,758,370 3.04%
1989 37,584,613 26,878,049 10,706,564 2,999,229 3.57 4,487,414 2.39
1990 37,108,418 26,478,070 10,630,348 2,863,939 3.71 4,245;295 2.50
1991 35,558,916 27,042,224 8,516,692 2,337,186 3.64 4,447,976 1.91
1992 37,524,486 27,463,001 10,061,485 2,186,415 4.60 4,144,820 2.43
1993 39,637,874 28,912,833 10,725,041 1,683,197 6.37 4,176,525 2.57
1994 (2) 48,291,091 36,190,720 12, 100,371 1,553,305 7.79 4,176,525 2.90
1995 (2) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551 2.08
1996 (3) 45,380,036 32,395,644 12,984,392 2,655,401 4.89 6,089,271 2.13
1997 48,615,366 29,608,260 19,007,106 2,968,110 6.40 6,388,449 2.98
(1) Fiscal Year 1988 represents the transition from a June 30 year-€nd to September 30. Fiscal year 1988 shows the 15 months
7/1/87 -9/30/88.
(2) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes.
(3) In Fiscal Year 1996, the Utility Billing Fund was reported separately as an Internal Service Fund.
Source: City of College Station
-246-
I
.. 1
Year
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
CITY OF COllEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential Construction Commercial Construction
Number Number Number
of of of
Permits Value Permits Value Permits
243 $ 20,279,472 172 $ 3,468,622 415
229 15,528,105 203 22,085,987 432
213 12,539,486 56 3,870,491 269
370 18,933,748 164 17,319,566 534
475 31,503,185 153 11,648,580 628
381 38,141,976 178 27,288,295 559
611 64,673,810 234 20,505,039 845
424 28,514,709 225 38, 130,694 649
700 48,953,298 81 14,432,979 781
591 53,435,022 212 47,682,555 803
Source: City of College Station Building Division
900
800 "O
� 700
IJJ 600 .;!!
.... 500 a.> � 400 3 300 z
200
100
188
Construction Permits
(for t/Je last ten fiscal yRars)
Gl Residential �Commercial
'89 '90 '91 '92 '93
Fiscal Year
-247-
'94 '95 '96
Total
Value
$ 23,748,094
37,614,092
16,409,977
36,253,314
43, 151,765
65,430,271
85, 178,849
66,645,403
63,386,277
101,117,577
97
I
I
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL TAXPAYERS
SEPTEMBER 30, 1997
1996 Assessed
Taxpayer Type of Business Valuation
C.B.L. and Associates Retail Mall $ 48,249,130
GTE Southwest, Inc. Utility 28,835,850
Alkosser -Weinberg Etal Housing 23,590,100
Walmart/Sam's Properties Retail 23,466,243
Scott & White Hospital/Clinic Medical 18,417,570
BVMC (Columbia Hospital) Medical 15,041,755
Jefferson Enclave L.P. Housing 11,881,000
Lane College Station Ltd. Hotel 11,500,000
Te-Two Real Estate Ltd. Housing 10,887,500
University Commons Housing 10,404,070
TOTAL $ 202,273,218
Source: Brazos County Appraisal District
-248-
Percent of
Total
Assessed
Valuation
2.84%
1.70
1.39
1.38
1.08
0.88
0.70
0.68
0.64
0.61
11.90%
I
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL UTILITY CUSTOMERS
SEPTEMBER 30, 1997
FY 1997
Utility KWH Total Percent of
Customer Type of Business Consumption KWH Consumed
CBL & Associates Retail Mall 14,832,400 2.87%
City of College Station Municipality 13,372,644 2.59
CSISD Schools 12,902,460 2.50
Northrop Grumman Manufacturing 7,598,800 1.47
Wal-Mart Stores Inc. Retail 7,568,480 1.46
Albertson's Retail Grocery 5,707,680 1.11
State HeadquartersfT AMU University 5,581,440 1.08
Columbia Medical Center Hospital 5,505,600 1.07
Lane C/S ltd PSP Hotel 5,358,000 1.04
US Dept. of Agriculture Government 5,272,800 1.02
TOTAL 83,700,304 16.21%
Total KW Consumption for the period October 1, 1996, to September 30, 1997, was 516,239,796.
Source:' City of College Station Utility Billing Division
-249-
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1997
Date incorporated
Date first charter adopted
Date present charter amended
Form of government
Area in square miles:
Fire Protection:
Police Protection:
Year
1938
1948
1958
1968
1978
1982
1986
1988
1992
1994
1996
1997
Miles of streets
Miles of sidewalks
Miles of sanitary sewer
Number of stations
Square
Miles
1.5
4.2
7.3
17.3
22.6
23.8
26.7
27.7
28.1
30.0
38.2
40.8
Number of full-time employees
Number of employees (sworn)
Number of employees (civilian)
Number of patrol units
Paved
Unpaved
One jail facility with a capacity of 20
Recreation:
Number of playgrounds
Number of basketball courts
Number of swimming pools
Number of soccer fields
Number of softball/baseball fields
Number of tennis courts
Number of picnic shelters
Number of gyms
Number of volleyball courts
Number of fitness courts
Number of nature trails
Number of open play areas
Number of picnic pavilions
(Continued)
-250-
October 1938
October 1938
May 1992
Council-Manager
214 Miles
2 Miles
30.0 Miles
300.0 Miles
3
82
82
36
20
29
20
3
20
20
10
15
1
5
5
12
24
7
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1997
(Continued)
Parks:
Facility Acres
Anderson Park 8.9
Bee Creek Park 43.5
Bill Madeley Park 5.1
Brison Park 9.2
Brother's Pond Park 16.1
College Station Central 47.2
Conference Center 7.8
Cy Miller Park 2.5
Eastgate 2.0
Edelweiss 10.9
Emerald Forest Park 4.5
Fairview 1.8
Gabbard Park 10.7
Georgia K. Fitch 11.3
Hensel Park - T AMU 29.7
Lemon Tree Park 15.4
Lick Creek Park 515.5
Lincoln Center 8.0
Utility Funds:
Electric Customers
Average Electrical Consumption:
Water Customers
Average Water Consumption:
Number of Employees:
Electric
Water
Sewer
Water Capacity:
Number of Wells
Combined Capacity of Wells
Number of Ground Storage Tanks, 2
Number of Elevated Storage Tanks, 2
Miles of Water Lines
Facility
Lion's Park
Longmire Park
Merry Oaks
Oaks Park
Parkway
Pebble Creek Park
Raintree
Richard Carter Park
Sandstone
Southwood Complex
Thomas Park
University Park Site
Wayne Smith Park
Westchester
Windwood
Wolfpen Creek Park
Woodcreek Park
Woodway Park Site
TOTAL ACREAGE
24,182
43,019,983 KWH/Mo.
18,674
209,991 MGW/Mo.
(Continued )
-251-
53.5
30.5
36
5
19,500,000 GAUday
Total capacity 10,000,000 GALS
Total capacity 3,000,000 GALS
300 Miles
Acres
1.5
4.2
4.6
7.5
1.9
10.2
13.0
7.4
15.0
44.7
16.1
10.2
2.0
10.0
1.4
19.5
6.6
4.2
930.1
CllY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DA TA
SEPTEMBER 30, 1997
Electric Capacity:
Maximum Capacity
Number of Switching Stations
Number of Substations
Miles of Distribution Lines
Solid Waste Collection Fund:
Number of Users (Units Served)
Methodology
Education:
Attendance centers
Number of classrooms
Number of teachers
Number of students
Elections:
Number of registered voters:
(Continued)
170 megawatts
1
3
281 Miles
24,013
Curbside pickup using automated containers
10
434
522
7,153
Last general election (Bryan/College Station)
Last municipal election
70,209
30,990
Number of votes cast in:
Last general election
Last municipal election
Percentage of registered voters voting in:
Last general election
Last municipal election
Population:
Estimate
Census Count
Source: City of College Station
1997
1990
1980
1970
1960
1950
(Continued)
-252-
39,422
1,772
56.15%
5.72%
61,525
52,456
37,296
17,676
11,396
7,925
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1997
(Continued)
PROJECTED AND ACTUAL TEXAS A&M UNIVERSITY ENROLLMENT
Year
1990
1991
1992
1993
1994
1995
1996
1997
BY FALL SEMESTERS
Year University Enrollment
1988 39,163
1989 40,492
1990 41,131
1991 40,997
1992 41,092
1993 42,524
1994 42,018
1995 41,790
1996 41,892
1997 41,461
2000 42,000 Projected
Source: TAMU Planning & Institutional Analysis, October 1997
PRIMARY LABOR FORCE FOR COLLEGE STATION
Total
Labor force
24,567
24,824
25,561
26,490
27,312
27,430
26,691
28,453
Number
Employed
23,190
23,944
24,777
25,745
26,546
26,561
25,973
27,862
Number
Unemployed
1,377
880
784
745
766
869
718
591
Source: Texas Employment Commission (Bryan, Texas)
-253-
Percent
Unemployed
5.6
3.5
3.1
2.8
2.8
3.2
2.7
2.1
-254-