HomeMy WebLinkAboutFY 1999-2000 -- Comprehensive Annual Financial ReportMission Stateinent
On behalf of the citizens of College Stationl a unique community and
home of Texas A&M Universityl the City Council will promote the
safetyl healthl and general well-being of the community within the
bounds of fiscal responsibility while preserving and advancing the
quality of life I resulting in exceptional civic pride.
www.ci.college-station.tx.us
College Station. Embracing the Past, Exploring the Future!
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
PREPARED BY THE
CITY OF COLLEGE STATION FISCAL SERVICES DEPARTMENT
CHARLES CRYAN, DIRECTOR OF FISCAL SERVICES
KATHLEEN HUBBARD, ASSISTANT DIRECTOR OF FISCAL SERVICES/ACCOUNTING MANAGER
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Table of Contents
Page
INTRODUCTORY SECTION ................................................................................................... 1
Letter of Transmittal ....................................................................................................... 3
GFOA Certificate of Achievement for Excellence in Financial Reporting ................................ 17
Organizational Chart ..................................................................................................... 18
Principal City Officials ................................................................................................... 19
FINANCIAL SECTION ......................................................................................................... 21
Independent Auditors' Report ......................................................................................... 23
General Purpose Financial Statements for the Fiscal Year Ended September 30, 2000:
Combined Balance Sheet -All Fund Types and Account Groups .................................... 26
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All
Governmental Fund Types .................................................................................. 30
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget
and Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital
Projects Funds .................................................................................................. 32
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund
Balance -All Proprietary and Fiduciary Fund Types ................................................. 36
Combined Statement of Cash Flows -All Proprietary and Fiduciary Fund Types ............... 37
Notes to General Purpose Financial Statements ........................................................... 39
Supplemental Combining, Individual Fund and Account Group Statements and Schedules for the
Fiscal Year ended September 30, 2000:
General Fund
Schedule of Revenues and Other Financing Sources -Budget and Actual
(Budgetary Basis) ........................................................................................ 75
Schedule of Expenditures -Budget and Actual (Budgetary Basis) ............................. 78
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Special Revenue Funds
Table of Contents
(Continued)
Combining Balance Sheet ................................................................................... 94
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ....... 96
Community Development Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) .. •'• ...................................................................... 98
Convention Center Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 100
Hotel/Motel Tax Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 101
Melrose Apartment Tax Increment Financing District Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 102
Parks Escrow Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 103
Wolf Pen Creek Tax Increment Financing District Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) _____________________________________________________________________________________ 104
Debt Service Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ............................................................................. 106
Capital Projects Funds
Combining Balance Sheet ................................................................................. 108
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ..... 110
Business Park Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 112
Drainage Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 113
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Table of Contents
(Continued)
General Government Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 114
Parks Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 115
Streets Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and
Actual (Budgetary Basis) ........................................................................ 116
Enterprise Funds
Combining Balance Sheet ................................................................................. 118
Combining Statement of Revenues, Expenses and Changes in Retained Earnings ..... 122
Combining Statement of Cash Flows .................................................................. 124
Electric Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 128
Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 129
Water Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 132
Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 133
Sewer Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 135
Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 136
Solid Waste Collection Fund
Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 138
Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 139
Northgate Parking Garage Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 140
Enterprise Funds
Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP
Basis Statement of Income .................................................................... 141
Internal Service Funds
Combining Balance Sheet ................................................................................. 144
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Table of Contents
(Continued)
Combining Statement of Revenues, Expenses and Changes in
Retained Earnings (Deficits) ......................................................................... 146
Combining Statement of Cash Flows .................................................................. 148
Communication Services Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 150
Employee Benefits Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 151
Equipment Replacement Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 152
Fleet Maintenance Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 153
Print/Mail Services Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 154
Property and Casualty Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 155
Unemployment Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 156
Utility Billing Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 157
Workers' Compensation Fund
Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 158
Internal Service Funds
Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis)
to GAAP Basis Statement of Income ............................................................. 160
Trust Funds
Cemetery Perpetual Care Fund Balance Sheet ..................................................... 164
Cemetery Perpetual Care Fund Statement of Revenues,
Expenses and Changes in Fund Balances ....................................................... 165
Cemetery Perpetual Care Fund Statement of Cash Flows ...................................... 166
Fireman's Relief and Retirement Fund Statement of
Changes in Plan Net Assets _______________________________________________________________________________________
167
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...
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Table of Contents
(Continued)
General Fixed Assets Account Group
Schedule of General Fixed Assets by Source ....................................................... 171
Schedule of General Fixed Assets by Source by Function and Activity .................... 172
Schedule of Changes in General Fixed Assets by Function and Activity ................... 174
STATISTICAL SECTION
General Governmental Revenues and Other Financing Sources .......................................... 176
General Governmental Expenditures and Other Uses by Function ...................................... 178
Property Tax Levies and Collections .............................................................................. 180
Assessed Value of Taxable Properties ............................................................................ 183
Property Tax Rates, Ratios' and Levies -All Direct and Overlapping Governments ................ 184
Paving Assessment Collections ..................................................................................... 186
Computation of Legal Debt Margin ................................................................................ 187
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita ........ 188
Schedule of Direct and Estimated Overlapping Debt ........................................................ 190
Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General
Governmental Expenditures and Other Uses ............................................................. 191
Utility Funds -Schedule of Revenue Bond Coverage ........................................................ 192
Construction Permits ................................................................................................... 193
Principal Taxpayers ..................................................................................................... 194
Principal Utility Customers ....... ; ................................................................................... 195
Summary of Insurance Coverage .................................................................................. 196
Miscellaneous Statistical and Demographic Data ............................................................. 197
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INTRODUCTORY SECTION
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The City of College Station, Texas
P.O. Box 9960 •
March 8, 2001
Honorable Mayor
Members of the City Council
City of College Station, Texas
Embracing the Past, Exploring the Future.
1101 Texas Avenue • College Station, TX 77842
www.ci.college-station.tx.us
• (979) 764-3500
The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for the
fiscal year ended September 30, 2000, is submitted herewith as mandated by the City's Charter
and state statutes. The charter and statutes require that the City issue annually a report on its
financial position and activity and that this report be audited by qualified public accountants. The
City employs Ingram, Wallis & Company to audit the financial section of this report. The City's
Accounting Division of the Fiscal Services Department prepares this financial report. Responsibility
for the accuracy of the presented data and the completeness and fairness of the presentation,
including all disclosures, rests with the City. Both City Staff and the auditors believe that the data,
as presented, is accurate in all material respects; that it is presented in a manner designed to fairly
set forth the financial position of the City's various funds and account groups; and that all
disclosures necessary to enable the reader to gain the maximum understanding of the City's
financial affairs are included.
The Comprehensive Annual Financial Report is presented in three major sections: introductory,
financial, and statistical. The introductory section, which is unaudited, includes this transmittal
letter, the City's organizational chart and a list of principal elected and appointed officials of the City.
The financial section includes the general purpose financial statements, the combining and
individual fund and account group financial statements and schedules, as well as the auditors'
report on the financial statements and schedules. The statistical section, which is unaudited,
includes selected financial and demographic information, generally presented on a multi-year basis
to allow for trend analysis of the finances of the City.
The City is required to undergo an annual single audit in conformity with the provisions of the
Federal Single Audit Act of 1986, as amended, and U.S. Office of Management and Budget Circular
A-1 33, Audits of States, Local Governments, and Non-Profit Organizations. Information related to
this single audit, including the supplementary schedule of expenditures of federal and state awards,
findings and recommendations, and auditors' reports on the system of internal control and
compliance with applicable laws and regulations, are reported separately.
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Home of Texas A&M University
This report includes all funds and account groups of the City. The City provides a full range of
municipal services. These services include police and fire protection; the construction and
maintenance of streets, storm drainage, and other infrastructure; municipal utilities in the areas of
electric, water, sewer, and sanitation; and recreational activities and cultural events.
The College Station Independent School District is administered by a separately elected board and
operates with its own funding sources; therefore, it is not included in this report.
THE CITY OF COLLEGE STATION
The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of
Mexico, conveniently located in Brazos County 90 miles northwest of Houston, 165 miles south of
Dallas, and 100 miles east of Austin. The City currently has a land area of 40.8 square miles and a
2000 estimated population of 68,038. The City has the power, by state statute, to extend its
corporate limits by annexation, which it has done periodically.
The City of College Station utilizes a Council-Manager form of government and is organized under
the Constitution and Laws of the State of Texas. The City is a home-rule city and was incorporated
in 1938. The City Council is comprised of six members and a Mayor. All are elected at-large. The
Council appoints the City Manager, the City Attorney, the City Secretary, and the Municipal Court
Judge. Almost all other staff members work under the direction of the City Manager.
Of major importance to the City of College Station is Texas A&M University, located on a 5,200
acre campus within the corporate limits of the City. Texas A&M University has a significant
economic impact on the City, contributing an estimated $767 million annually to the local economy.
Texas A&M University has consistently ranked in the top ten nationally among public institutions of
higher education in both enrollment and research grants. Research dollars totaled approximately
$394 million for 2000. The University has approximately 20, 760 permanent and part-time
employees with a payroll of $458 million and has a physical plant valued in excess of $1.5 billion.
Student enrollment at Texas A&M University was 44,026 for the fall of 2000.
In addition to the University, local employment is provided by more than 85 manufacturing
industries, located in or adjacent to the City, which produce such products as aluminum windows,
furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings, and
geophysical survey sensors. A research park is located within the University's campus. Major
tenants include the Offshore Technology Research Center and the Food Safety Inspection School
National Training Center. Automated Management Systems provides a major automated
accounting service for independent property and casualty insurance agents. The City has also
developed the College Station Business Center, a 200 acre business park. Tenants within the
park include (or will include) Universal Computer Systems (UCS), which will eventually employ
approximately 800 people; Cabletime, a graphics advertising business; Prodigene, a biotechnology
research business; Heat Transfer Research, Inc., a software research and distribution business;
and Stata Corporation, a software development business. Businesses either under construction or
in place account for approximately 300,000 square feet of buildings and employ approximately
1,000 people. The 1,000,000 square feet of space in Post Oak Mall anchors retail business in the
City. Major tenants of the shopping center are Sears-Roebuck, Dillard's, Foley's, Bealls, and J.C.
Penney. In addition there is more than 300,000 square feet of retail development under
construction.
Brazos County and the City of College Station are a major medical center for the Brazos Valley
area. Scott and White opened its first medical clinic in College Station in 1986 and completed a
major expansion in 1994 that increased the size of that clinic by some 70,000 square feet to
125,000 square feet. College Station Medical Center operates a 100 bed full service hospital, with
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a major trauma center added in 1998. Two multi-story professional buildings are included in the
medical complex.
The taxable property values in the City increased more than 89 percent since 1990 from $1.10
billion to $2.08 billion in 2000. Total taxable ad valorem valuations in 2000 increased by
approximately $161 million, or 8.5% over 1999. Additions to the local economy included
residential and commercial development. The local job market continues to be strong with Brazos
County having a net increase of approximately 100 jobs in 2000 over 1999 to approximately
78,300 total jobs. The Bryan-College Station area has led the state and the nation with one of the
lowest unemployment levels for the past seven years. For the quarter ending December 2000, the
unemployment rate was 1.3 percent versus the Texas unemployment rate of 3.4 percent and
national unemployment at 3.8 percent.
College Station is the site of the George Bush Presidential Library, Museum and School of
Government and Public Service. The Library and associated facilities are located on the campus of
Texas A&M University. Texas A&M provides additional programs and facilities such as research
and instructional programs related to the library and museum, a conference center,
communications center, educational museum/library center, and family-oriented facilities such as a
park surrounding the presidential library and museum.
During 2000, the presidential library and related facilities attracted more than 150,000 visitors to
the community. As a result, the room occupancy rate for local hotels and motels for 2000 was in
excess of 70 percent. The increase in tourism has spurred the construction of several new hotels.
In addition, the City is currently under contract for a public/private venture to construct a 200-room
full service hotel to be associated with a City owned 45,000 square foot conference center. This
project is planned for completion in the last quarter of 2002 or early 2003.
MAJOR INITIATIVES
For The Year The City Council developed and approved new mission and vision statements for
the 2151 Century, that serve as general guidelines and long term goals for the City. During the
budget process, the Council identifies and adopts Strategic Issues that serve as the short term
policy direction to staff and forms the basic direction Council wishes for City services and
initiatives. Major initiatives during the last fiscal year included implementation of the drainage utility
district, continued redevelopment of the Northgate Area, continuing work on and implementation of
the Wolf Pen Creek corridor plan, and the recruiting of businesses into the College Station
Business Center.
The City continues to devote significant attention to its municipal infrastructure. In November 1998,
the citizens approved $24.2 million of general obligation bonds, approximately $8.5 million of which
was issued in 2000. An additional $7.7 million is planned for 2001. The voters approved bonds for
street improvements, $8.5 million; traffic signal and traffic management improvements, $3.0 million;
fire station improvements, $2.5 million; acquisition of land for future public uses and cemetery, $1.8
million; parks improvements, $4.8 million; and acquisition of greenbelt/drainage land acquisition,
$3.6 million.
The City operates the Exit, a center for teens. This facility, which is located in Southwood Athletic
Park, is open to College Station students in grades seven through twelve and features a club room
with a stage for live bands and plays, a 900 watt stereo for dances, state-of-the-art specialty
lighting, a big-screen television, pool tables, foosball tables, miscellaneous board games, and
equipment to take advantage of nearby basketball, tennis, and volleyball courts. Another feature of
the facility is a computer lab complete with filtered cable modem internet access provided by a
local cable company and the latest college entrance exam practice software. In addition, Texas
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A&M students majoring in Education are available weekdays for tutoring and helping students with
homework.
Both the Texas Department of Transportation and the City maintain the City's roadway system.
The majority of the thoroughfares in the City are State-maintained. Those include: University
Drive, Wellborn Road, Texas Avenue, Highway 30, George Bush Drive, Harvey Mitchell Parkway
and Highway 47. During 2001, the City intends to extend George Bush Drive East, a locally
maintained road east of Texas Avenue, southward from Harvey Road (Highway 30) to Holleman
Drive. The State of Texas through the Texas Depar tment of Transportation is widening the section
of that road from Texas Avenue to Harvey Road.
The Drainage Utility District was approved by the City Council in October, 1996 to provide
resources to improve the City's vast drainage system. Using fees generated by the drainage utility
and bonds authorized by the voters, the City is expected to begin or complete nearly $5 million in
improvements during fiscal year 2001 and 2002. "Floodsafe" is the designation given to these
projects. The Floodsafe program will reduce the potential for property damage due to flooding
resulting from heavy rainfalls.
The City has a multi-year series of projects to replace wastewater collection lines in the Eastgate
and Northgate areas. In addition, a project to install a major wastewater interceptor in the
northeast portion of the city to support additional development North of University Drive is planned.
The City is moving toward a 1.5 million gallon per day expansion (MGD) of the Lick Creek
Wastewater Treatment Plant. Engineering and design began in 2000. It is anticipated that the
plant will be complete by late 2002.
The major capital initiatives for the water supply include additional wells and a phased parallel
water transmission line. The City has hired a firm to design a pa rallel 30" water transmission line
from the well field to the Dowling Road storage area. The new line will add capacity and increase
the reliability of the water transmission system.
Electric projects include system distribution additions and underground conversion projects in
conjunction with major thoroughfare construction and reconstruction. The City's electric utility
continues a project to enhance street lighting on thoroughfares within the City and to enhance the
appearance of the community by placing more lines underground or moving the lines to less visible
locations.
During 1999, the City sent out requests for proposals for purchased power. In September 1999,
the City amended and extended its contract with Texas Utilities Electric Company ("TU") for the
purchase of wholesale electric power effective January 1, 2000. The contract extension is for five
years with the ability to renegotiate or request proposals again in two and a half years if market
conditions warrant reviewing the power supply contract. The amended contract will provide
significant savings to the City's electrical customers.
College Station is very pleased to note the response of citizens to recycling and waste reduction
efforts initiated by the City. 3,077 tons of waste was recycled in fiscal year 2000, a decrease of
3.2% from fiscal year 1999. More oil and oil filters were placed in the City's recycling center with a
60% increase in oil recycled. Citizens recycled 1,871 Christmas trees, 149 trees less than in 1999.
Statistics indicate College Station residents helped to divert 23 percent of their waste from the
landfill through recycling. College Station continues to increase the number of citizens and
businesses in College Station, and as a result the total amount of waste collected in 2000, 44,045
tons, was 15% more than was collected in fiscal year 1999.
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For The Future The City continues to experience and to project increasing revenues for fiscal year
2001 and beyond, with projected growth in sales tax revenue, franchise fees, utility revenues, and
continued growth in taxable property values. Based on overall economic trends, the city's forecast
of revenue growth from year to year has been reduced somewhat. Departments are encouraged
to continue to find ways to improve productivity as one means to meet the high service levels
currently offered the citizens.
The City Council set aside $2.3 million from the General Fund unreserved fund balance from fiscal
1998. Thus far the Council has authorized funds for the following purposes: $500,000 for the
City's portion of the next phase of Texas Avenue widening, $400,000 for the City's portion of
University Drive widening, and $1.0 million for debt avoidance. The Council authorized the use of
utility cash reserves for the acquisition of land for additional business park space and the
construction of additional office space to be located near the OTIS offices on Krenek Tap Road.
These funds along with the planned use of more than $5 million of utility revenues annually will
help reduce the need for future debt.
The City is remodeling and updating the existing City Hall on Texas Avenue across from the Texas
A&M campus. The remodel will allow existing staff to better utilize the facilities and to provide
additional space for the employees remaining at City Hall following the move of the Office of
Technology and Information Systems (OTIS) taking more than 50 employees out of City hall. The
remodel project is anticipated to be complete in March of 2001.
The Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste Management
Agency ("BVSWMA") in 1990 in order to achieve economies of scale in the joint operation,
management and planning of a regional landfill facility. BVSWMA is attempting to locate and
acquire a new landfill site anticipated to meet the waste needs of the area for up to 50 years. The
Agency intends to acquire and permit the site prior to using up the available space at its current
Rock Prairie Road Landfill (RPRL) site. The RPRL is projected to have a capacity sufficient to last
until 2006. Staff is working on plans to expand the existing site onto neighboring property which is
already owned and is currently used for excavation to provide cover for existing fill. The plan to
extend the life of the existing site is to ensure capacity until a new site is permitted.
The Bike Loop, a multi-agency project between the City of College Station and the Texas
Department of Transportation, is in the engineering design stages and will probably begin
construction sometime in 2001. This project is a part of the City's Bikeway Master Plan which is
intended to bring a more bike-friendly environment to the community.
Activities are well underway in Northgate with the facade improvement program, where businesses
have received financial assistance to bring their businesses up to standards set by the Northgate
Revitalization Committee. This project also includes the completed pedestrian promenade and
parking lot in the Patricia Street area. The City broke ground and began construction on a multi
story parking garage to support business in the Northgate area. The parking garage is scheduled
for completion during the summer of 2001 and to be in operation by the opening of the school year
for Texas A & M University. The revitalization of the Southside and Northgate areas are priorities
for College Station.
Economic development in College Station takes several forms. Tourism is expected to continue to
play an important role in College Station's economy. Several new hotels opened during 2000
providing for additional hotel rooms and increased hotel/motel tax revenues. The city is in early
planning stages along with a local business to develop a hotel and conference center to provide
additional meeting and convention space within the community. It is hoped that the new
convention center will be open by the end of 2003.
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FINANCIAL INFORMATION
The City is responsible for establishing and maintaining a system of internal controls. The controls
are designed to ensure that the assets of the City are protected from loss, theft or misuse and to
ensure that adequate accounting data are compiled to allow for the preparation of financial
statements in conformity with generally accepted accounting principles. The system of internal
controls is designed to provide reasonable, but not absolute, assurance that these objectives are
met. The concept of reasonable assurance recognizes that:
(1) the cost of a control should not exceed the benefits likely to be derived; and
(2) the valuation of costs and benefits requires estimates and judgments by management.
Single Audit. The City receives federal financial assistance and is responsible for ensuring that an
adequate system of internal control is in place to ensure compliance with applicable laws and
regulations related to those programs. This system of internal control is subject to periodic
evaluation by management.
Tests are made to determine the adequacy of the system of internal control, including that portion
related to federal financial assistance programs, as well as to determine that the City has complied
with applicable laws and regulations. The results of the City's single audit for the fiscal year ended
September 30, 2000, provided no significant violations of applicable laws or regulations relating to
federal financial assistance programs of the City.
Budgetary Controls. The City maintains a system of budgetary controls. The objective of these
budgetary controls is to ensure compliance with legal provisions embodied in the annual budget
appropriations ordinance approved by the City Council. Activities of the General Fund, Debt Service
Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal
Service Funds are included in the budget appropriations ordinance.
The level of budgetary control, that is the level at which expenditures cannot legally exceed
appropriations, is established at department level within the General Fund and at the fund level for all
other funds. The City's Office of Management and Budget monitors expenditure activity on a monthly
basis against budgeted amounts and reports significant variances to the City Manager. The City
continues to meet its responsibility for sound financial management.
General Fund and Debt Service Fund Revenues and Other Financing Sources. The following
schedule presents a summary of General Fund and Debt Service Fund revenues and other various
financing sources for the fiscal year ended September 30, 2000. Comparisons to the previous fiscal
year have been included.
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Fiscal Year Fiscal Year
Ended Percent Ended Increase
Revenue Source 9/30/00 of Total 9/30/99 (Decrease}
General Fund Property Tax $ 3,420,720 9.76 % $ 3,139,361 $ 281,359
Sales and Mixed Drink Tax 12,759,591 36.41 11,662,546 1,097,045
Franchise Fees 1,577,815 4.50 1,523,736 54,079
Licenses and Permits 680,776 1.94 643,968 36,808
Fines, Forfeits and Penalties 1,393,505 3.98 1,208,499 185,006
Charges for Services 1,681,877 4.80 1,463,432 218,445
Operating Transfers In 6,303,785 17.99 5,664,744 639,041
Miscellaneous Revenues 1,622,967 4.63 1,414,194 208,773
Other Financing Sources 55,403 0.16 22,082 33,321
Debt Service Property Tax 5,546,863 15.83 5,133,118 413,745
Total Revenues and Other
Financing Sources $ 35,043,302 100.00% $ 31,875,680 $3,167,622
All revenues were up in fiscal year 2000 over fiscal year 1999. The most significant variance in
revenue sources from 1999 to 2000 was the change in Sales and Mixed Drink Tax. The increase
was 9.4% continuing the trend of growth in local retail activity. General Fund and Debt Service
Property Tax together had the next largest year to year change of 8.4 percent. Operating Transfers
In increased approximately 11.3 percent. This increase tracks closely the increase in revenues of
the various utility funds that make up the bulk of the revenue source. Franchise Fees increased by
3.5 percent as a result of growth in the number of customers for the local telephone, cable, and
natural gas companies. Charges for Services increased on a year to year basis by 14.9 percent due
to continued efforts to allow users of specific services to pay for those services and to increased
revenues from emergency medical transports. Fines and Penalties were up by 15.3 percent primarily
due to increased enforcement and increased fines .
Other
20.01%
REVENUES BY SOURCE
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 2000
$ 35,043,302
Operating
Transfer In
17.99%
Property Tax
25.59%
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Sales Tax and
Mixed Drink Tax
36.41 %
Property taxes received during fiscal year 2000 were based on a tax levy of 42.93 cents per $100 of
assessed valuation. Under Texas statutes, assessed valuation represents 100 percent of market
value. The total assessed valuation of taxable properties was $2,075,029,324 which represents a
8.47 percent increase from fiscal year 1999. The increase was caused by the completion of several
maj or retail stores along with strong building activity in the single family and multifamily residential
sector. Distribution of property tax rates for the last five years is as follows:
Purpose
General Fund
Debt Service Fund
Total Ad Valorem Tax Rate
$ 0.1631 $ 0.1618
0.2662 0.2675
$ 0.4293 $ 0.4293
i998
$ 0.1516
0.2777
$ 0.4293
1997 1996
$ 0.1602 $ 0.1625
0.2825 0.2825
$ 0.4427 $ 0.4450
General Fund and Debt Service Fund Expenditures and Other Financing Uses. The following
schedule presents a summary of General Fund and Debt Service Fund expenditures for the fiscal
year ended September 30, 2000. Comparisons to the previous fiscal year are included.
Function
Current:
General Government $
Police
Fire
Public Works
Parks and Recreation
Library Services
Less: Reimbursed
Administrative Costs
Other
Debt Service:
Principal
Interest and Fiscal
Charges
Debt Issuance Costs
Other
Capital Outlay
Operating Transfers Out
Total Expenditures and
Fiscal Year
Ended 9/30/00
7,812,664
7,567,620
5,179,104
4,353,073
5,168,231
600,778
(4,645,701)
545,248
3,460,000
2,122,927
0
0
397,312
1 ,114,298
Other Financing Uses $ 33,675,554
Percent
of Total
23.20 % $
22.47
15.38
12.93
15.35
1.78
(13.80)
1.62
10.27
6.30
0.00
0.00
1.18
3.32
Fiscal Year
Ended 9/30/99
7,045,038 $
6,903,838
4,841,832
3,923,009
4,592,990
571 ,742
(4,034,541)
344,589
2,845,000
2,142,172
7,459
2,500
659,861
757,030
Increase
(Decrease)
767,626
663,782
337,272
430,064
575,241
29,036
(611J160)
199,581
615,000
(19,245)
(7,459)
(2,500)
(262,549)
358,346
100.00 % $ 30,602,519 $ 3,073,035
Year to year expenditure changes for the General and Debt Services Funds can be attributed to a
number of general factors and a few specific decisions. The general factors include normal salary
and benefit changes and increases related to policies that set aside funds for future replacements.
These changes affect all departments. The council authorized some general increases in salaries
during the fiscal year and the budget was amended to reflect those changes.
New positions in Police, Fire, Public Works, Development Services and Parks contributed to the year
to year changes in expenditures. Additional authorization for street and drainage maintenance also
contributed to the total increase. Debt Service increases result from issuing additional debt based on
voter approved bonds and other debt issued for capital items.
The net change in Reimbursed Administrative Costs was associated with services provided to other
operations of the City and relates to normal increases in costs. General and Administrative costs are
-"10-
reviewed annually and costs are distributed to each of the operating funds based on that review. The
function listed as Other is related to the non-departmental expenditures of the City and is used for
funding of non-City activities and certain one-time projects not related to a particular department.
EXPENDITURES BY FUNCTION
GENERAL AND DEBT SERVICE FUNDS
FISCAL YEAR 2000
$ 33,675,554
Debt Service
16.57%
Public Safety
37 .85 %
PARO
1 5.35 %
Other
7.9%
Public Works
12.93%
General Government
9.4%
General Fund Balance. The unreserved and undesignated fund balance of the General Fund
increased by $1,559,294 in 2000, a 27.7 percent increase from fiscal year 1999. The City Council
policy on reserve levels requires that the undesignated fund balance be at least equal to 15 percent
of expenditures. The undesignated fund balance of $7, 194, 109 is approximately 21.4 percent of
fiscal year 2000 expenditures and exceeds the minimum requirement.
Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid waste
services for the benefit of its citizens. The City purchases 100 percent of its electric power
requirement from Texas Utilities. The City is served through two 138 kVA transmission lines tied to a
ring bus at the City switching station, four substations, and 290 miles of distribution lines. The electric
utility ended the fiscal year with working capital of $21,442,320 a decrease of approximately 18.8
percent over fiscal 1999. Much of the decrease was due in large part to the City's decision to use
current resources to provide for capital requirements for the electric system and certain other capital
acquisitions. This strategy will help to reduce debt service and allow the utility more flexibility as it
faces the challenges of deregulation within the electric utility industry. The City's policy with regard to
its enterprise funds is to maintain at least 15 percent of annual expenses in working capital. At
September 30, 2000, Electric Fund working capital equalled approximately 68.6 percent of total
expenses.
-11-
Since 1981, the City has had the capability to produce and deliver 100 percent of its water needs
through its own water well and transmission system. The water production and transmission system
includes five wells with a combined capacity of 19.5 million gallons per day, and a delivery system of
14 miles of 30-inch diameter pipeline with two pumping stations. Working capital in the Water Fund at
the end of fiscal year 2000 was $9,610,413, up 19.8 percent over fiscal year 1999. Water Fund
working capital was 161.6 percent of total operating and non-operating expense and exceeds the
minimum requirement for the fund under the council adopted policy. In fiscal year 1999, the City
began using current resources to do some capital projects rather than issuing debt. This strategy
should help the City maintain its current rates without rate increases into the foreseeable future.
The Carter Creek Treatment Plant has a rated treatment capacity of 9.5 million gallons per day
(mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988 and
has a 500,000 gallons per day treatment capacity. The two plants have a combined treatment
capacity of 10.0 mgd as compared to average current daily demand of 6 mgd. The Sewer Fund
ended the fiscal year with a working capital balance of $3,013,210, which was 10.7 percent above
fiscal year 1999. Wastewater Fund working capital was 51.3 percent of total operating and non
operating expense and well above the minimum requirement for the fund.
Solid waste collection services are provided to the citizens through a combination of residential
curbside pick-up and commercial container services. For fiscal year 2000, the Solid Waste
Collection Fund ended the fiscal year with a working capital balance of $2,337,702, a decrease of 0.4
percent from fiscal year 2000. This decrease can be explained by the reduction in sanitation rates
that was implemented in fiscal year 1999.
Summary financial information of the combined utility enterprise operations for the fiscal year ended
September 30, 1999, with comparison to the previous fiscal year, is as follows:
Fiscal Year Fiscal Year
Ended 9/30/00 Ended 9/30/99
Operating Revenues:
Charges for Services:
Electric $ 35,295,718 $ 32,561,234
Water 8,703,923 7,564,496
Sewer 6,992,172 6,712,037
Sanitation 3,764,215 3,580,359
Other 1,986,696 2,306,220
Operating Expenses:
Wholesale Purchased Power 23,602,115 18,304,751
Salaries and Benefits 5,747,451 4,789,577
Supplies, Maintenance and Services 7,710,905 6,529,741
Reimbursed Administrative 3,569,149 3,753,949
Depreciation 3,669,798 3,573,037
Other 274,414 125,887
Nonoperating Revenues (Expenses):
Investment Income 2,580,558 1,675,615
Interest Expense (2,161,994) (2, 123, 798)
Other, Net 871,496 1,288,242
Operating Transfers Out (9,923,785) (5,400, 175)
Net Income $ 3,535,167 $ 11,087,288
-12-
In general enterprise fund revenues increased in fiscal year 2000 from the previous fiscal year.
There were no rate increases. The revenue increase was due to additional customers and to
increased usage because of the hot, dry summer. Electric revenues were up due to the hot, dry
summer and increased fuel charges passed on to the customers.
On the expenditure side, purchased power costs were up by approximately $5.3 million over the
previous fiscal year. This increase can be attributed to the hot and dry weather conditions during the
summer months and higher purchased power costs. Operating transfers for the enterprise funds
were up by $4.5 million. The Council chose to purchase land using utility funds for a business park
and based on policy for such transfers.
Communications Services Fund. The Communications Services Fund was established to provide a
means of charging the various departments for the support received to provide radio, telephone, and
pager services through the various means available. Charges are based on the number and types of
services a department requires. The fund ended the year with working capital of $2, 137, which is
sufficient to meet short-term cash requirements. This decrease was planned, since internal service
funds do not typically require large working capital balances.
Employee Benefits Fund. The City of College Station has a partially self-insured employee benefits
plan providing medical and dental insurance to employees and their families. The City annually
purchases both specific and aggregate stop-loss insurance to protect the financial integrity of the
plan. The plan is funded through monthly premiums of $209 paid by operating departments for each
employee and up to $200 per month paid by employees electing dependent coverage. During fiscal
year 2000, the plan had a net loss of $294,830, as compared to net loss of $1,607 in fiscal year
1999. Changes were made to the plan to attempt to reduce costs in the future and maintain the
fiscal integrity of the fund.
Equipment Replacement Fund. The Fleet Replacement Fund was established October 1, 1991. In
fiscal year 1994, the name of the fund was changed to the Equipment Replacement Fund. The
revenues of the fund are derived from charges to the departments for the various pieces of
equipment used, the telephone system, and the 800 mHZ radio system. The fund is used to
purchase and replace types of equipment where charges have been identified for the various
departments. Net income of the fund was $1,073,443 for 2000 versus $1,278,535 for 1999.
Fleet Maintenance Fund. The Fleet Maintenance Fund was established October 1, 1996. The fund
is designed to account for the expenses related to maintenance of the various pieces of mobile
equipment owned by the City. The revenues of the fund are derived from charges to the
departments based on the costs for maintaining various types of equipment due to usage. Expenses
are derived primarily from personnel costs and the cost of purchasing supplies for repairs or
maintenance to the various pieces of equipment. The fund showed net income of $29,485 for 2000
versus a net loss of $14,608 for 1999.
Print Mail Fund. The Print Mail Fund was established October 1, 1998. The revenues of the fund
are derived from charges to the departments for the various printing services and a prorated portion
of mail handling and delivery services. The fund showed a net loss of $20,847 in fiscal year 2000 as
compared to net income of $68,027 in the previous fiscal year.
Property and Casualty Fund. The Property and Casualty Fund is funded through property/casualty
insurance premiums for a partially self-insured program of the City. Premiums are adjusted
annually to meet the expenses of the fund and are based on an actuarial review of the various City
departments. The fund had a net increase in retained earnings of $200,011 in 2000 as compared to
a net increase of $284,968 in 1999.
-13-
Unemployment Fund. The City's Unemployment Fund is a fully self-insured fund used to account for
expenses related to claims from persons who become unemployed. No contributions have been
made to this fund for the last three fiscal years. The fund showed a net loss of $1, 140 for 2000
versus a net loss of $4, 778 in 1999. The retained earnings of this fund are intentionally being
allowed to reduce to a level that more nearly reflects the actuarial needs of the fund.
Utility Billing Fund. Utility Billing is responsible for meter reading, billing, and collections for more
than 25,000 electric accounts and also bills for water, sewer, sanitation, and drainage utility fees. In
the 1989 fiscal year budget, the Utility Billing Fund was authorized as an Internal Service Fund and is
financed with user charges from the various utilities operating funds. In fiscal year 2000, the fund
experienced a net decrease in retained earnings of $33,660 following an increase in retained
earnings of $259,266 in fiscal year 1999.
Workers' Compensation Fund. The City of College Station has a partially self-insured workers'
compensation fund that is used to account for the costs of employee claims for injuries/illnesses
resulting at or from the workplace. The revenues of the fund are derived from premium charges to
the various departments based on actuarial analysis of risks. The fund had a net decrease of
$174, 737 in retained earnings for 2000 as compared to a net decrease of $72,208 in 1999.
Debt Administration. As of September 30, 2000, the City had a total of $50,158,000'in General
Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt relating to
Governmental Fund and special revenue fund types. That debt equals approximately $737 per
capita. It is serviced by revenues from the local property tax, hotel/motel tax and a tax increment
within one district in the City. Under current state statutes, the City's ability to increase the levy for
property taxation is subject to a maximum rate of $2.50 per $100 valuation versus the current total ad
valorem rate of $0.4293. The Utility Funds have an additional $42,870,000 in revenue bonds
serviced through utility charges while the Parking Garage Fund has $6,497,000 in Certificates of
Obligation serviced through parking garage revenues.
Cash Management. All investment activity of the City is handled in accordance with Resolution 1-27-
00-14.07 adopted in January 2000, approving and authorizing the implementation of the City of
College Station Investment Policy. The investment policy is established as required by state law and
conforms with state investment statutes. It ensures the safety of all funds entrusted to the City,
ensures the availability of those funds for the payment of all necessary obligations of the City, and
provides for the investment of funds in securities that earn returns for the City. The policy includes
the three guiding principles for investment of funds by the City: safety, liquidity and yield. Safety,
that is the certainty that the City will get its investment back, is the most important of those principles.
The City separates the investment activities from traditional banking services. Regular banking
services are handled under a three-year depository agreement effective October 1, 1997, with First
American Bank. A new contract is now in place for the next three fiscal years. The City pays fees
based on the activity level for the various services provided by its depository bank. The City currently
invests funds in a range of investments allowable under state law. The City establishes accounts
with major brokerages for the purchase and sale of U.S. Government and Agency obligations. All
purchases and sales of securities are on a delivery-versus-payment basis through a safekeeping
account at the City's third-party bank. As of September 30, 2000, the City's investment portfolio
consisted of the following:
- 14-
Bank Demand Accounts
Flex Repurchase Agreement
State Investment Pool
U.S. Treasury Securities
U.S. Government Agencies and
Instrumentalities Securities
Total
$
$
196,159
20,259,733
20,828,647
8,943,064
52,455,796
102,683,399
The City earned $5,591,017 on an average investment balance of approximately $92 million, a rate
of return of 6.08 percent, for the year ended September 30, 2000. Compared to prior years' earnings
of $4,742,761 and a market benchmark 5.35 percent, the City's investment yield was:
RATES OF RETURN
10%
8%
6%
4%
2%
0% '96 '97 '98 '99 '00
CityROR D Benchmark ROR
Investment results on the portfolio are compared to US Treasury note with a maturity that most
closely matches the portfolios dollar-weighted average maturity. Every Thursday a T-Bill matures
and proceeds are reinvested alternately in three month and six month T-Bills. This rolling index
provides a benchmark for evaluating risk-free cash management portfolios with short-term liquidity
needs for payroll and accounts payable.
Risk Management. The City's insurance programs are administered by the Risk Management
Division of the Fiscal Services Department. The City's workers' compensation claims are handled by
Texas Municipal League Intergovernmental Risk Pool. Property and liability claims are paid from a
self-insurance reserve fund carried to provide for claims of $25,000 or less with third party carriers
providing for claims in excess of that amount. Safety programs are coordinated on an ongoing basis
by the Risk Manager.
OTHER INFORMATION
Independent Audit. State statutes require an annual audit by independent certified public
accountants. The accounting firm of Ingram, Wallis & Company, P. C. has been retained by the City
Council for this function. In addition to meeting the requirements set forth in state statutes, the audit
also was designed to meet the requirements of the Federal Single Audit Act, as amended, of 1996
-15-
and related OMB Circular A-133. The independent auditors' report on the general purpose financial
statements and combining, individual fund and account group statements and schedules is included
in the financial section of this report. The auditors' reports related specifically to the single audit are
issued separately.
The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a
Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its
Comprehensive Annual Financial Report ("CAFR") for the fiscal year ended September 30, 1999.
The Certificate of Achievement is a prestigious national award recognizing conformance with the
highest standards for preparation of state and local government financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized comprehensive annual financial report, whose contents conform to
program standards. Such CAFR must satisfy both generally accepted accounting principles and
applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of College Station has
received a Certificate of Achievement sixteen of the last seventeen years. We believe our current
report continues to conform to the Certificate of Achievement program requirements, and we are
submitting it to the GFOA.
Acknowledgments. The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the Fiscal Services
Department. We would like to express our appreciation to all members of the department who
assisted and contributed to its preparation. We would also like to thank the Mayor and City Council
for their interest and support in planning and conducting the financial operations of the City in a
responsible and progressive manner. Finally, we would like to thank our auditors, Ingram, Wallis &
Company, P. C., whose professional expertise and advice have resulted in continuing improvements
in the quality of the City's financial reporting.
Respectfully submitted,
Thomas E. Brymer
City Manager
-16-
(!,?L <Zr�
Charles Cryan
Director of Fiscal Services
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of College Station,·
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 1999
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
-17-
-
00
ARE I I
ADMINISTRATION I I I
SUPPRESSION 11 1
PREVENTION I I I
EMS I I I
POLICE I
UNIFORM
PATROL
CRIMINAL
INVESTIGATIONS
SPECIAL
SERVICES
COMMUNICATIONS/
JAIL
PROFESSIONAL
STANDARDS
INFORMATION
SERVICES
I ECONOMIC I I DEVaOPMENT
BUSINESS PARK
EDC LIAISON
REDEVELOPMENT
TOURISM
DEVELOPMENT
RETAIL
DEVELOPMENT
SPECIAL PROJECTS!
CIP
City of College Station
Organizational Chart
RSCAL
SERVICES
ACCOUNTING
PURCHASNG
RISK
MANAGEMENT
MUNICIPAL
COURT
CITIZENS OF
COLLEGE STATION
MAYOR AND
COUNCIL
CITY
ATTORNEY
MUNICIPAL
JUDGES
COMMUNITY
PROGRAMS w
PJBLIC 1 I COMMUNICATIONS
AND
MARKETING
PARKS&
RECREATION
ADMINISTRATION
RECREATION
CITY
SECRETARY
APPOINTED
BOARDS
OFFICE OF
MANAGEMENT
AND
BUDGET
COMMUNITY
DEVELOPMENT
DEVaOPMENT
SERVICES
BUILDING
INSPECTION
PLANNING
I
SPEC!AL ENGINEERING
FACILITIES DEVaOPMENT
PARKS I
OPERATIONS
FORESTRY
CONVENTION&
VISTORS BUREAU
ARTS COUNCIL
I PJBLIC I WORKS
I 11 STREETS
I I I DRAINAGE
I I I RLEET
11 TRAFFIC
SOLID WASTE
COLLECTION
ENGINEERING
CAPITAL PROJECTS
FACILITIES
MAINTENANCE
I PJBLIC
UTILITIES
I 11 ELECTRIC
I I I WATER
I I I WAST8NATER
OFFICE OF
TECHNOLOGY &
INFORMATION
SERVICES
MANAGEMENT
INFORMATION
SERVICES
GEOGRAPHIC
JNFORMA TION
ANO MAP SERVICES
COMMUNICATION
SERVICES
PRINT/MAIL
UTILITY
CUSTOMER
SERVICES
LIBRARY
HUMAN
RESOURCES
Elected Officials:
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL CITY OFFICIALS
September 30, 2000
Mayor ............................................................................................................. Lynn R. Mcllhaney
Council Member, Place 1 ........................................................................................ James Massey
Council Member, Place 2 .............................................................................................. Ron Sylvia
Council Member, Place 3 ......................................................................................... Winnie Garner
Council Member, Place 4 ..................... : ..................................................................... Larry Mariott
Council Member, Place 5 ...................................................................................... Dennis Maloney
Council Member, Place 6 ............................................................................................. Ann Hazen
City Administration:
City Manager ................................................................................................... Thomas E. Brymer
Director of Public Utilities ....................................................................................... John C. Woody
Director of the Office of Technology and Information Services .................................. Linda S. Piwonka
Director of Fiscal Services ........................................................................................ Charles Cryan
Director of Economic and Community Development Services ......................................... Kim M. Foutz
Director of Development Services ..................................................................... James M. Callaway
Fire Chief ......................................................................................................... David K. Giordano
Director of Parks and Recreation ........................................................................ Stephen C. Beachy
Director of Human Resources .............................................................................. Julie A. O'Connell
Police Chief ....................................................................................................... Edgar R. Feldman
Director of Public Works .......................................................................................... Mark L. Smith
City Attorney .............................................................................................. Marshall H. Cargill, Jr.
City Secretary ..................................................................................................... Connie L. Hooks
Director of Integrated Data Services ......................................................................... Olivia Burnside
Management and Budget Manager ...................................................................... Jeffrey N. Kersten
Public Relations and Marketing Manager ................................................................. Kelley Chapman
19
-20 -
FINANCIAL SECTION
-21-
-22 -
James D. Ingram, III
Thomas A. Wallis
James D. Ingram, IV
Richard L. Webb
Judith W. Childs
Mary G. Buck
Kenneth W. Chumchal
Jennifer A. Stillman
Melanie R. Bingham
Melissa R. Meier
Donald B. Browning
Mayor Lynn Mcllhaney,
INGRAM, WALLIS &COMPANY
A PROFESSIONAL CORPORATION
Certified Public Accountants
2100 Villa Maria, Suite 100
BRYAN, TEXAS 77802
INDEPENDENT AUDITORS' REPORT
Members of the City Council and City Manager of the
City of College Station, Texas
TELEPHONE (979) 776-2600
TELECOPIER
(979) 774-7759
E:MAIL
iwc@ingram-wallis.com
We have audited the accompanying general purpose financial statements of the City of College
Station, Texas (the "City"), as of and for the year ended September 30, 2000, as listed in the table
of contents. These general purpose financial statements are the responsibility of the City's
management. Our responsibility is to express an opinion on these general purpose financial
statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the
audit to obtain reasonable assurance about whether the general purpose financial statements are free
of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the general purpose financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall general purpose financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all
material respects, the financial position of the City, as of September 30, 2000, and the results of its
operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the year
then ended in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated January
5, 2001 on our consideration of the City's internal control over financial reporting and on our tests
of its compliance with certain provisions of laws, regulations, contracts and grants. That report is
an integral part of an audit performed in accordance with Government Auditing Standards and
should be read in conjunction with this report in considering the result of our audit.
-23-
Our audit was conducted for the purpose of forming an opinion on the general purpose financial
statements of the City, taken as a whole. The combining and individual fund and account group
financial statements and schedules listed in the table of contents are presented for purposes of
additional analysis and are not a required part of the general purpose financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the general purpose
financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the
general purpose financial statements taken as a whole.
The statistical section, listed in the table of contents, was not audited by us and, accordingly, we
express no opinion thereon.
Bryan, Texas
January 5, 2001
-24-
-25 -
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
Assets and Other Debits
Assets:
Equity in Cash and Cash Equivalents $ 3,086,259 $ 3,457,083 $ 1,637,956 $ 8,911,903
Equity in Investments 4,831,286 5,411,781 2,564,086 13,950,854
Receivables:
Accrued Interest 108,546 119,478 59,187 321,938
Grants 85,885 40,972 0 11,571
Letter of Credit 25,000 0 0 0
Accounts 240,172 12,731 0 106,641
Escrow 0 0 0 0
Special Assessments 21,796 0 0 0
Taxes 1,289,081 344,531 135,336 0
Notes and Loans 0 59,642 0 0
Other 10,824 0 0 0
Less Allowance for Uncollectible Accounts (16,512) (1,706) 0 (6,898)
Due from Other Funds 0 0 0 0
lnterfund Receivable 0 0 0 0
Inventories 80,129 0 0 0
Prepaid Costs 0 0 0 0
Restricted Assets:
Equity in Cash and Cash Equivalents 178,011 0 0 0
Equity in Investments 278,661 0 0 0
Receivables:
Accrued Interest 1,658 0 0 0
Accounts 0 0 0 0
Special Assessments 0 0 0 0
Less Allowance for Uncollectible Accounts 0 0 0 0
Note Receivable from Joint Venture 0 0 0 0
Equity in Joint Venture 0 0 0 0
Deferred Charges, Net 0 0 0 0
Property & Equipment, Net 0 0 0 0
Other Debits:
Amount Available for Retirement
of Bonded Indebtedness 0 0 0 0
Amount to be Provided for:
Accrued Vacation Leave 0 0 0 0
Retirement of Bonded Indebtedness 0 0 0 0
Total Assets $ 10,220,796 $ 9,444,512 $ 4,396,565 $ 23,296,009
-26-
Fiduciary Totals
Proprietary Fund Types Fund Types Account Groups (Memorandum Only)
General General
Enterprise Internal Service Trust Fixed Assets Long-Term Debt 2000 1999
$ 14,216,977 $ 1,993,941 $ 187,948 $ 0 $ 0 $ 33,492,067 $ 11,352,651
22,724,141 3,221,492 294,217 0 0 52,997,857 60,952,471
558,728 75,332 6,791 0 0 1,250,000 865,766
0 0 0 0 0 138,428 278,928
0 0 0 0 0 25,000 50,425
8,221,525 190,522 12,862 0 0 8,784,453 9,174,382
192,790 0 0 0 0 192,790 177,748
0 0 0 0 0 21,796 23,092
0 0 0 0 0 1,768,948 1,379,083
0 0 0 0 0 59,642 66,507
1,139,549 0 0 0 0 1,150,373 1,164,890
(1,460,416) (8,826) (543) 0 0 (1,494,901) (1,455,702)
0 63,972 0 0 0 63,972 780,659
0 0 0 0 0 0 245,959
1,745,847 208,166 2,127 0 0 2,036,269 1,669,391
0 39,587 0 0 0 39,587 56,505
6,133,607 0 0 0 0 6,311,618 1,377,645
9,603,196 0 0 0 0 9,881,857 7,402,763
177,547 0 0 0 0 179,205 74,691
7,686 0 0 0 0 7,686 18,974
5,797 0 0 0 0 5,797 5,797
0 0 0 0 0 0 (19,763)
0 0 0 0 0 0 135,452
5,033,932 0 0 0 0 5,033,932 4,117,722
693,595 0 0 0 0 693,595 606,927
114,283,679 9,784,975 0 107,738,262 0 231,806,916 207,470,239
0 0 0 0 4,227,959 4,227,959 3,478,862
0 0 0 0 1,139,300 1,139,300 964,458
0 0 0 0 45,930,041 45,930,041 36,026,139
$ 183,278, 180 $ 15,569,161 $ 503,402 $ 107,738,262 $ 51,297,300 $ 405,744,187 $ 348,442,661
(Continued)
The notes to the general purpose financial statements are an integral part of this statement.
-27-
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
(Continued)
Governmental Fund Types
Special Debt
General Revenue Service
Liabilities, Equity and Other Credits
Liabilities:
Accounts Payable 639,920 94,008 0
Due to Other Funds 0 0 0
Accrued Interest Payable 0 0 0
Retainage Payable 0 0 0
lnterfund Payable 0 0 0
Refundable Deposits 7,988 22,073 0
Claims Payable 0 0 0
Accrued Liabilities 473,285 901 33,270
Customer Construction Advances 40,721 0 0
Other Deferred Revenues 614,284 404,159 135,336
Certificates of Obligation 0 0 0
Liabilities Payable from Restricted Assets:
Accounts Payable 3,895 0 0
Accrued Interest Payable 0 0 0
Retainage Payable 0 0 0
Misc Accrued Liabilities 12,520 0 0
Refundable Deposits 0 0 0
Revenue Bonds 0 0 0
Long-Term Debt
Revenue Bonds 0 0 0
Unamortized Premium on Bonds 0 0 0
General Obligation Bonds 0 0 0
Certificates of Obligation 0 0 0
Contractual Obligations 0 0 0
Accrued Vacation 0 0 0
Total Liabilities 1,792,613 521, 141 168,606
Equity and Other Credits:
Contributed Capital 0 0 0
Investment in General Fixed Asset 0 0 0
Retained Earnings (Deficit):
Reserved 0 0 0
Unreserved 0 0 0
Fund Balances:
Reserved 543,396 1,267,988 4,227,959
Unreserved:
Designated for Subsequent
Years' Expenditures 690,678 6,104,307 0
Undesignated 7,194,109 1,551,076 0
Total Equity and Other Credits 8,428,183 8,923,371 4,227,959
Total Liabilities, Equity and Other Credits $ 10,220,796 $ 9,444,512 $ 4,396,565
-28-
Capital
Projects
442,643
0
0
89,342
0
0
0
244
69,496
0
0
0
0
0
0
0
0
0
0
0
0
0
0
601,725
0
0
0
0
22,694,284
0
0
22,694,284
$ 23,296,009
$
Proprietary Fund Types
Enterprise Internal Service
4,896,941 193, 162
0 63,972
26,509 0
36,067 0
0 0
0 0
0 701,053
453,412 31,725
91,802 0
1,172 0
232,000 0
1, 103,821 0
564,781 0
53,393 0
13, 174 0
1,811, 142 0
3,185,000 0
39,685,000 0
(152,864) 0
0 0
6,265,000 0
0 0
208,641 90,628
58,474,991 1,080,540
27,107,864 3,295,652
0 0
13,279,093 0
84,416,232 11,192,969
0 0
0 0
0 0
124,803,189 14,488,621
183,278, 180 $ 15,569,161 $
Fiduciary
Fund Types
Trust
1,982
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,982
0
0
0
0
501,420
0
0
501,420
503,402 $
Account Groups
General General
Fixed Assets Long-Term Debt
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
107,738,262
0
0
0
0
0
107,738,262
107,738,262 $
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
38,700,000
11,458,000
0
1, 139,300
51,297,300
0
0
0
0
0
0
0
0
51,297,300 $
Totals
(Memorandum Only)
2000 1999
6,268,656 4,770,737
63,972 780,659
26,509 5,704
125,409 226,641
0 245,959
30,061 21,807
701,053 678,426
992,837 1,949,216
202,019 0
1,154,951 157,523
232,000 943,692
1,107,716 674,444
564,781 333,232
53,393 200,807
25,694 19,658
1,811,142 1,633,516
3,185,000 3,595,000
39,685,000 32,370,000
(152,864) (174,059)
38,700,000 32,750,000
17,723,000 6,350,000
0 405,000
1,438,569 1,242,371
113,938,898 89,180,333
30,403,516 27,692,279
107,738,262 93,270,883
13,279,093 6,522,812
95,609,201 98,076,178
29,235,047 8,636,004
6,794,985 18,134,065
8,745,185 6,930,107
291,805,289 259,262,328
405,744,187 $ 348,442,661
The notes to the general purpose financial statements are an integral part of this statement.
-29-
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Tctals
(l\ferormjlJ11 Olly)
Sp::dal D:bt Qptal
C?erera Re.e1Le SeNce Prcje:ls 2(XX) 1003
Re.eiues:
Taxes $ 17,758,123 $ 2, 124,194 $ 5,546,003 $ 0 $ 25,429,183 $ 23,465,240
Licenses ard Ferrits 600,776 0 0 0 600,776 643,938
lntergo.enmanta �.001 1,224,014 0 18,100 1,007,15.5 2, 153,853
Oag3s f<X" SeNces 1,681,877 19,332 0 45,800 1,747,119 1,488,ro3
Rnes, Fafeits ard Fl3nalties 1,393,&l5 61 0 0 1,393,!m 1,200,400
Sp:ldal Assesslrents 1,200 0 0 910,119 911,415 875,353
lrr..estrrent lrmre 49'2,442 442,587 405,161 1,278,339 2,618,529 1,500,553
A3rlts ard R:tyalties 57,498 110,431 0 0 167,927 100,723
Loon R:lpayrrents 0 6,879 0 0 6,879 122,198
OlntribJticrs 70,700 74,989 0 250 145,003 227,071
arer 23),851 288,013 0 28,071 546,935 340,009
T ctal Re.elLeS 22,732,CID 4,290,530 5,952,024 2,200,839 35,25.5,483 32,:ID,735
Elq:xlrditures:
Clt.'Tell\:
C?erera GMmrent 1,775,494 0 0 0 1,775,494 1,735,59'2
Rsca Services 1,967,135 0 0 0 1,967,135 1,783,602
Police 7,ff51,ff2JJ• 0 0 0 7,ff51,ff2JJ 6,003,838
Rre 5,179,104· 0 0 0 5,179,104 4,841,832
Ecmnic ard Camunity
D:M=lq:rrent 773,703 0 0 0 773,703 594,417
D:M=lq:rrent SeNres 1,5:!3,141 21,895 0 0 1,558,036 1,445,172
Pal1<s ard Fecreatim 5,168,231' 15,589 0 0 5,183,820 4,59'2,990
F'ltllic Wx1<s 4,353,073, 0 0 0 4,353,073 3,923,0C.9
Olice ct Te:;lrdogy ard
lnfooratim Services 1,700,191 0 0 0 1,760,191 1,498,635
Litrary SeNces 600,778• 0 0 0 600,778 571,742
1-b.Jsirg A<lsist.ance 0 14,384 0 0 14,384 34,277
QXioral R:llocatim 0 27,688 0 0 27,688 100,122
aearcn::e ard l:arolitioo 0 178,935 0 0 178,935 10,952
fla:luisitioo; 0 0 0 0 0 2,268
lnterimAssistarre 0 2, 144 0 0 2, 144 4,846
1-bretx.lyer's A<lsist.ance 0 129,638 0 0 129,638 37,377
Ccmrerda Rah<tlilitatim 0 24,345 0 0 24,345 100,018
Q:mruity 1-b.Jsirg ce.elq:rrent
Ogaizctim 0 68,003 0 0 68,003 45,000
N.3.i'llQ:ostructim 0 7,0ZT 0 0 7,0ZT 400,216
Ranta! Rah<tlilitatim 0 0 0 0 0 0
External FU:Jlic Facilities 0 27,Al1 0 0 27,4)1 200,534
(OJntint.e:.i)
-30-
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
(Caiin.a:f)
Tc:tas
(M:nmrd.mOiy)
�a D:tt �
<?eraa Reverie Service Prtje:is 20Xl 1003
Oairrs $ 0 $ 0 $ 0 $ 0 $ 0 $ 270,CXXl
Peini:x..rsa:I A:hiristrative (4,645,701)@ 1,214,101 0 5.53,468 (2,878, 132) (2, 700,942)
CrotribJtiCllS 519,712 1,nl,413 0 0 1,829,125 1,528,615
Oher 25,533 52,381 0 189,641 2ff1,fff3 94,5a>
�talOJtlay 397,312. 173,354 0 11,207,919 ' 11,778,5815 5,452,004
D:ti Service:
Airop:ll Pairerrent 0 0 3,400,CXXl 3,614 3,463,614 2,845,CXXl
Interest Paytrents 0 2,fffi 2, 114,911 0 2, 117,400 2,147,653
ISSLare Costs 0 0 0 107,CN 107,CN 00,947
Fiscal Gages 0 0 8,016 0 8,016 7,'0!<E
Inter� 0 0 0 4tl5,Ero 4tl5,Ero 70,CXXl
T eta Exp:n:itLJ"es 26,978,329 3,270,167 5,582,9'27 12,467,359 48,200,782 38,728,111
Excess (D31idercy) ci Re.lerus
OJer/(Urllr) Exp:rotues (4,246,239) 1,a20,:£3 E,007 (10, 100,520) ( 13, 043,200) (6,527,376)
Oher Firadrg S:ures (L.Ges):
Proo:eds fran la'g Term D:tt 0 0 0 14, 113,CXXl 14, 113,CXXl 7,CRIJ,CXXl
Scieci <?eraa Fixed �s 55,403 0 0 0 ffi,403 2f51,2ff1
Q:JeratirgTraisfers In 5,9Z3,785 0 300,CXXl 5,420,525 11,724,310 6,724,400
Q:Jeratirg Traisfers Qt (1,114,200) (300,CXXl) 0 (393,CXXl) (1,887,200) (1,324,234)
Tcta are-Firadrg Scuces 4,004,890 (300,CXXl) 300,CXXl 19,140,525 24,CXX5,415 12,787,442
Excess ci Re.leruls
m:1 are-Firadrg Scuces
Oler Exp:rdtLJ"es m:I Oher
Fincrorg LGes 618,6.51 640,:£3 749,007 8,954,(Xl) 10,002, 116 6,200,003
Fl.rd Balcrres, O:icber 1 7,PJJJ,032 8,283,003 3,478,002 13,740,279 33,311,681 27,001,615
FITT:l Balcrres, Septentx:r 3'.l $ 8,428,183 $ 8,923,371 $ 4,22J,<£fd $ 2'2,004,284 $ 44,273, 7ff1 $ 33,311,681
The notes to the general purpose financial statements are an integral part of this statement.
-31-
CITY OF COLLEGE STATION, TEXAS
COMBINED STAT EMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
For the Fiscal Year Ended September 30, 2000
General Furx:l Special Felelte Funds
Valiance Valiance
Favorctlle Favorctlle
l?ulgat Mual (lliavcrable) l?ulgat Mual (llicMJrable)
R:!venues:
Taxes $ 16,998,048 $ 17,758,126 $ 700,078 $ 2,002,200 $ 2,124,194 $ 31,994
Uoonses ard R:mits 576,CXXl 600,776 104,776 0 0 0
lntergo.terrrrental 282,814 364,001 82,147 3,840,944 1,230,893 (2,610,051)
Olarges for Services 1,552,811 1,659,153 100,345 34,500 19,362 (15,138)
Fines, Forfeits arx:l Penalties 1,365,CXXl 1,393,505 28,505 0 61 61
Special A5sesslrents 5,CXXl 1,200 (3,704) 0 0 0
ln\A'lSlrrent lncx:rre 437,311 475,225 37,914 361,900 422,854 00,954
Rents ard Royalties 70,500 57,495 (13,004) 103,000 110,431 6,831
Loon Rspayrrents 0 0 0 0 0 0
Contributions 550 70,700 70,210 0 74,989 74,989
Qher 103,250 141,618 38,368 135,900 291,599 155,009
T eta I R:!venues 21,391,284 22,60'2, 919 1,211,635 6,539,044 4,274,383 (2,294,001)
Bq:ieo:jitures:
Current:
General G:M3mrrent 1,825,030 1,754,431 70,599 0 0 0
Fiscal Services 2,038,545 1,941,522 97,023 0 0 0
Pd ice 7,771,72D 7,457,579 314,141 0 0 0
Fire 5,276,965 5,106,500 170,405 0 0 0
Eetelcprent Services 1,707,935 1,514,118 193,817 0 0 0
Pltllic \l\brks 4,728,403 4,471,826 253,577 0 0 0
Eroicnic ard Omrunity
Eetelcprent 767,242 741,284 25,958 0 0 0
Parks ard Recreaticn 5,249,145 5,132,282 116,833 0 15,504 (15,504)
Olice of T echndCY,Jf ard
lnforrration Services 1,787,954 1,744,231 43,723 0 0 0
Library Services 658,002 000,778 58,024 0 0 0
f\brdepartmanta:
H:x.sirg A:lhaljlltaticn 0 0 0 177,900 14,384 163,516
QJtiooal Raloaiticn 0 0 0 390,285 27,6frl 362,598
aearance ard Dsrrolition 0 0 0 100,512 178,935 7,577
Camunity 1-busirg Eetelq:xrent
Oganiz.ations 0 0 0 355,650 68,903 200,747
Omrunity c:eelcprrent 1-busirg
Oganiz.aticn Q:Jeratirg Elq:Jenses 0 0 0 25,CXXl 0 25,CXXl
Tenant Based R3ntal A5sistance 0 0 0 26,800 0 26,800
,Acquisitions 0 0 0 1,500 0 1,500
lnterimfossistance 0 0 0 5,CXXl 2,144 2,Bffi
f\eJv D:lnstrudion 0 0 0 502,949 7,627 495,322
�sfossistance 0 0 0 147,423 129,638 17,785
Canrercial Pehabilltation 0 0 0 276,374 24,345 252,029
R3ntal A:lhaljlltaticn 0 0 0 40,CXXl 0 40,CXXl
External Public Facilities 0 0 0 0 27,201 (27,201)
Alfcrdable H:x.sirg 0 0 0 184,760 0 184,760
-32-
Debt Service Fund Capital Projects Fund
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
$ 5,587,875 $ 5,546,863 $ (41,012) $ 0 $ 0 $ 0
0 0 0 0 0 0
0 0 0 0 18, 180 18, 180
0 0 0 0 45,880 45,880
0 0 0 0 0 0
0 0 0 863,000 926,641 63,641
266,819 397,162 130,343 459,300 1,236,727 777,427
0 0 0 0 0 0
0 0 0 0 0 0
100,214 0 (100,214) 43,208 250 (42,958)
0 0 0 1,113,000 22,887 (1,090, 113)
5,954,908 5,944,025 (10,883) 2,478,508 2,250,565 (227,943)
0 0 0 0 0 0
0 0 0 0 108,949 (108,949)
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
(Continued)
The notes to the general purpose financial statements are an integral part of this statement.
-33-
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS
For the Fiscal Year Ended September 30, 2000
(ContinueJ)
General Fund Special Revenue Funds
Variance Variance
FavorOO!e Favorable
800get .Actual (Lhfavorable) 800get .Actual (LkTfavorable)
Oairrs $ 0 $ 0 $ 0 $ 0 $ 0 0
Reirrbursed Mninistrati� (4,787,022) (4,688,349) (98,673) 1,270,927 1,214,100 56,827
Contributions 1,200,820 519,712 681,108 1,293,000 1,309,302 (15,342)
Qher 0 38,865 (38,865 ) 53,200 73,092 (19,892)
Capital OJtlay 600,346 399,141 201,205 5,812,805 172,604 5,640,201
Contirgency 169,888 0 169,888 40,000 0 40,000
Dabt Servire:
Principal Rairerrent 0 0 0 49,798 56,700 (6,008)
Interest Payrrents 0 0 0 8,817 2,569 6,248
Issuance Costs 0 0 0 0 0 0
Rscal Olarges 0 0 0 0 0 0
lntergovemrrental 0 0 0 0 0 0
Total Expenditures 28,995,773 26,733,980 2,261,793 10,849,660 3,324,741 7,524,919 '
Exooss (c::etidency) of Revenues
O.ter/(lli:ler) Expenditures (7,604,489) (4,131,001) 3,473,428 (4,280,616) 949,642 5,230,258
Qher Rnancing Sources (LSes):
Proa3eds from Long Term Dabt 0 0 0 0 0 0
Sale of General Fixed Assets 25,000 55,403 30,403 0 0 0
Cperating Transfers In 5,923,885 5,923,785 (100) 0 0 0
Cperating Transfers OJt (76,784) (76,773) 11 (380 ,000) (380,000) o.
Total Qher Financing Sources (LSes) 5,872,101 5,902,415 30,314 (380,000) (380,000) 0
Exooss (c::etidency) of Revenues and
Qher Financing Sources O.ter
Expenditures and Qher Rnancing LSes (1,732,388) 1,771,354 3,503,742 (4,660,616) 569,642 5,230,258
Fund Balances, O:::tober 1 4,945,399 7,809,531 2,004,132 1,937,572 8,283,008 6,345,436
Fund Balanres (c::etidts}, Septerrber 30 $ 3,213,011 $ 9,580,885 $ 6,367,874 $ (2,723,044) $ 8,852,650 $ 11,575,694
-34-
Debt Service Fund Capital Projects Fund
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
$ 0 $ 0 $ 0 $ 0 $ 0 0
0 0 0 483,592 553,468 (69,876)
0 0 0 0 9,500 (9,500)
0 0 0 411,748 66,761 344,987
0 0 0 26,968,093 11,228,966 15,739,127
0 0 0 0 0 0
3,460,000 3,460,000 0 0 0 0
2, 114,911 2,114,911 0 0 0 0
0 0 0 109,900 110,671 (771)
50,000 8,016 41,984 0 0 0
0 0 0 0 241, 160 (241, 160)
5,624,911 5,582,927 41,984 27,973,333 12,319,475 15,653,858
329,997 361,098 31, 101 (25,494,825) (10,068,910) 15,425,915
0 0 0 13,371,093 14,113,000 741,907
0 0 0 0 0 0
469,978 380,000 (89,978) 24,000 4,412,500 4,388,500
0 0 0 0 (393,000) (393,000)
469,978 380,000 (89,978) 13,395,093 18,132,500 4,737,407
799,975 741,098 (58,877) (12,099,732) 8,063,590 20,163,322
3,476,221 3,478,862 2,641 8,241,807 13,740,279 5,498,472
$ 4,276,196 $ 4,219,960 $ ===(5=6=,2=36=) $ (3,857,925) $ 21,803,869 25,661,794
The notes to the general purpose financial statements are an integral part of this statement.
-35-
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS/FUND BALANCE
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Proprietary Fiduciary Totals
Fund Types Fund Types (Memorandum Only)
Internal Nonexpendable
Enterprise Service Trust 2000 1999
Operating Revenues:
Charges for Services $ 54,898,022 $ 6,218,292 $ 0 $ 61, 116,314 $ 56,838,465
Sale of Cemetary Lots 0 0 71,950 71,950 58,304
Premiums 0 3,232,743 0 3,232,743 2,981,143
Investment Income 0 0 23,799 23,799 14,284
Contributions 0 0 19,898 19,898 710
Other 1,986,696 145,833 0 2,132,529 2,388,512
Total Operating Revenues 56,884,718 9,596,868 115,647 66,597,233 62,281,418
Operating Expenses:
Purchased Power 23,602,115 0 0 23,602, 115 18,304,751
Salaries and Benefits 5,802,342 1,981,018 0 7,783,360 6,694,118
Supplies 682,988 693,723 0 1,376,711 1,180,950
Maintenance 1,976,754 79,774 380 2,056,908 1,699,316
Purchased Professional Services 1,228,757 16,880 0 1,245,637 1,033,589
Purchased Property Services 2,366,423 81,038 0 2,447,461 2,096,208
Other Purchased Services 1,489,078 262,214 0 1,751,292 1,514,849
Claims 0 2,818,797 0 2,818,797 2,222,201
Administration Fees 0 186,307 0 186,307 160,241
Premiums 0 500,885 0 500,885 433,285
Reimbursed Administrative 3,569,149 1,120,620 0 4,689,769 4,818,487
Depreciation 3,671,262 1,588,839 0 5,260,101 4,877,018
Other 279,324 29,709 1,192 310,225 156,003
Total Operating Expenses 44,668,192 9,359,804 1,572 54,029,568 45,191,016
Operating Income 12,216,526 237,064 114,075 12,567,665 17,090,402
Nonoperating Revenues (Expenses):
Investment Income 2,664,815 283,874 0 2,948,689 1,895,586
Reimbursed Expenses 66,214 35,548 0 101,762 103,423
Grants 0 0 0 0 27,350
Earnings in Joint Venture 916,210 0 0 916,210 1,336,278
Interest Expense (2, 191,824) (3,243) 0 (2, 195,067) (2, 143,812)
Other, Net (112,741) 13,873 0 (98,868) (82,428)
Total Nonoperating Revenues (Expenses) 1,342,674 330,052 0 1,672,726 1,136,397
Income Before Operating Transfers 13,559,200 567,116 114,075 14,240,391 18,226,799
Operating Transfers:
Operating Transfers In 0 110,000 0 110,000 200,000
Operating Transfers Out (9,847,012) (100,000) 0 (9,947,012) (5,600, 175)
Total Operating Transfers (9,847,012) 10,000 0 (9,837,012) (5,400, 175)
Net Income 3,712,188 577,116 114,075 4,403,379 12,826,624
Retained Earnings/Fund Balances,
October 1 93,983,137 10,615,853 387,345 104,986,335 92,159,711
Retained Earnings/Fund Balances,
September 30 $ 97,695,325 $ 11,192,969 $ 501,420 $ 109,389,714 $ 104,986,335
The notes to the general financial statements are an integral part of this statement.
-36-
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Prq:>rietary Fund Flduciary Fund Tctals
Types Types (M3rrorardlm Olly)
f\brexpendetlle
Enterprise Internal Servire Trust 200J 1009
Cash FICMS frcm qJa-atirg Jldivities
Cash Received frcmOJstarers $ 55,953,082 $ 9,450,172 $ 69,520 $ 00,472,774 $ 00,829,652
Cash Payrrents to Suppliers for Qxx:Js and Services (33,500,244) (5,7'5J,676) 0 (39,329,920) (34,310, 775)
Cash Payrrents to erpoyees for Services (5,893,584) (2,018, 193) 0 (7, 911, 777) (6,628,704)
OJstarer D:Jpcsits P<lreived 1,009,187 0 0 1,009,187 771,234
OJstarer D:Jpcsits R3turned (821,207) 0 0 (821,207) (1,132,100)
Cash Received from ContributialS 0 0 19,898 19,898 710
Cash rereived fa Reini:Jursed Expenses 00,214 35,548 0 101,762 96,568
Cash Received frcm Sale <:i Scrap 9,289 0 0 9,289 5,896
Cash Received frcm Cdlection Fees 7,517 0 0 7,517 23,934
Cash Received frcm Leases 353 0 0 353 878
Cash Received frcm Qants 0 0 0 0 27,350
Cash Received fa Msrellaneous RevenL.eS 27,E 147,611 781 175,752 43,454
Cash Received From Qher Funds 0 5,474 0 5,474 0
Interest Paid on lnterfund Loans 0 (3,181) 0 (3,181) (10,297)
Cash Paid to Qher Funds 0 (5,474) 0 (5,474) (130,408)
Cash Paid for Msoollaneous Expenses (41,811) (1,4'.:B) 0 (43,247) (46,298)
Not Cash Provided 1:1,t Q:leratirg Pdivities 17,717,156 1,879,845 90,199 19,687,200 19,541,028
Cash FICMS frcm N:lnca):ital Rnandrg Mivities:
Princii:aJ P<lreived on J\tie 135,452 0 0 135,452 125,232
Interest P<lreived ori J\tie 8,180 0 0 8,180 18,399
Principal R:lceived on Pdvance to Qher Funds 245,959 0 0 245,959 234,455
Interest P<lreived ori Pdvance to Qher Funds 5,891 0 0 5,891 24,400
Q:leratirg Transfers In frcm Qher Funds 76,733 110,000 0 100,733 200,000
Q:ierairg Transfers a.it to Qher Funds (9,923,785) (100,000) 0 (10,023, 785) (5,658,673)
Prindi:aJ Paid on Pdvance frcm Qher Funds (115,801) 0 0 (115,801) (112,376)
Interest Paid ori Pdvance frcm Qher Funds (3,94 0) 0 0 (3,940) (11,578)
Cash Received foonQher Funds 722,161 0 0 722,161 128,302
Cash Paid to Qher Funds (73,452) 0 0 (73,452) (722, 161)
Cash Paid to Pullie.Agencies (321,494) 0 0 (321,494) (211,250)
Cash Received frcmPdvanoo foon Qher Fund 0 0 0 0 73,452
Not Cash A"ovided (l.Jsej) ""f\t>rlc:aPtal Finandrg
Mivities (9,244,096) 10,000 0 (9,234,096) (5,911,712)
Cash FICMS frcm � and Pelated Finandrg
Jldivities:
A:quisition and Construction <:i Cc:µtal P&:RJf3 (10, 146,707) (2,003,900) 0 (12,210,003) (10,548,854)
Proooeds from Sale <:i P&:RJf3 107,640 49,0CQ 0 157,E.OO 107,9::>7
c.aptal Contriblted "" O:lvelcpers 9::>,949 0 0 9::>,949 155,530
Prindi:aJ Paid on RevenLe Borids (3,595,000) 0 0 (3,595,CXXJ) (3,565,000)
Princii:aJ Paid on Certificates <:i Cllligatiori 0 0 0 0 (26,<00)
Interest Paid ori R:Mlnue Borids (1,905,300) 0 0 (1,905,300) (2, 170,004)
Interest Paid on Certificates of Cllligation 0 0 0 0 (3,144)
Interest Paid to Qher Funds (9,025) 0 0 (9,025) (4,087)
Fees Paid to Fiscal /ig?Id (00,732) 0 0 (00,75l) (7,316)
Proooeds from Pameue Borids 16,997,CXXJ 0 0 16,997,CXXJ 0
(Contirn.Ed)
-37-
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY AND FIDUCIARY FUND TYPES
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
lssuanre c.osts Paid on Fe.enue Boo::ts
Cash R:raved fran Qher Funds
Cash Paid to Qher Funds
lrterest Paid to Qher Funds
Nst Cash R"CNiOO:l (Use:l) t¥ Qipital and R:llate:l
Rnan::irg Mivities:
Gash FlCMS fran lrM9Sl:irg Mivities:
Purchase c:i lnvestrrents
Proceeds fr0111 Sale and l\faturities c:i
lt11.€S!Jrent Seo.Jrities
lnvestrrent lnoorre
Nst Cash R"CNiOO:l i=¥ lrwestirg Mivities:
Nst Increase in Gash and Gash Equivalents
Gash and Cash B:juivalents, O:l. 1
Gash and Cash B:juivalents, Sep:. 30 $
R=mndliation c:i Q:Jeratirg lnrore to Net
Cash Ft™OO:l i=¥ Q:Jeratirg Mivities:
Q:ieratirg lnoorre $
faqustrrent to R9o:Jncile Q:Jeratirg lnoorre (Loos) to
Nst Cash Au.iOO:l i=¥ Q:Jeratirg Mivities:
Cepredation
Ft™sion for Li'lOOledil:le Paxlunts
Q:ieratirg Gants
lt11.€S!Jrent lnoorre �e:l as Q:Jeratirg lnoorre
Mscellaneous N:Jnq:Jeratirg Rewnues
Mscellaneous N:Jnq:Jeratirg Bq::alses
Oiarge in "8sets and Lialllities:
Oiarge in l>a:ounts R:raval:le
Oiarge in Qher R:lreival:les
Oiarge in D..e Fr0111 Qher Funds
Oiarge in lr11.€111ay
Oiarge in Repaid Ol;ts
Oiarge in Paxlunts Payable
Oiarge in D..e to Qher Funds
Oiarge in Oairrs Payable
Oiarge in Po::ru3d Lictllities
Oiarge in R:lurdot>le C\;;Jx:sits
Carge in Po::ru3d Vocation
Tdal Pqjustrrarts
Nst Cash R"™OO:l i=¥ Q:ieratirg Mivities $
(Continuej)
R'qJrietary Fund
Typ:s
Rdlriary Fun:!
Typ:s
Enterprise Internal Servioo
�e
Trust
(74,721)
0
(722,161)
0
641,935
(11,511,584)
13,�.700
2,303,284
4,778,480
13,893,475
6,457,109
20,350,584 $
12,216,526 $
3,671,262
157,316
0
0
271,595
(41,711)
49,536
18,828
0
(367,683)
0
1,881,655
0
0
(185,557 )
27,117
18,271
5,500,630
17,717,193 $
0
0
0
0
(2,014,026)
(763,298)
1,821,437
267,135
1,322,274
0
0
0
0
0
(69,00'.J)
88,283
21,263
39,500
1, 100,003 129,785
795,858 58, 163
1,993,941 $ 187,948 ===::::::::::=
237,004 ...;..$ ___ 1_14..;..,0_i75_
1,588,839
3,585
0
0
37,887
(4,672)
(71 5)
0
(5,474)
5,000
16,218
27,140
5,474
22,f[O
(93,215)
0
3,087
1,642,781
0
543
0
(23,799)
0
0
(2,430)
0
0
649
0
1,161
0
0
0
0
0
(23,876)
1,879,845 $ 00,199 ===::::::::::=
Tdals
(11/en::iran:ILm 01ly)
2COO
(74,721)
0
(7'22., 161)
0
(1,372, 101)
(12,347,842)
15,Sffi,500
2,591,682
6,140,340
15,221,343
7,311,130
$ 22,532,473
$ 12,567,665
5,260,101
161,444
0
(23,799)
309,483
(46,383)
46,391
18,828
(5,474)
(362,034)
16,218
1,!m,956
5,474
22,627
(241,m)
27,117
21,358
7,119,535
$ 19,687,200
1999
0
722161
0
(128,302)
(15,468,E)
(27,400,997)
29,022,6'Z2.
2,554,932
4,078,557
2,239,504
. 5,071,626
$ 7,311,130
$ 17,000,402
4,877,018
193, 164
27,350
(14,284)
170,730
(93,595)
(1,404, 112)
(32,660)
0
(293,088)
(9,946)
(831,516)
(130,408)
12,116
276,165
(300,932)
27,624
2,450,626
$ 19,541,028
Noncash Operating, Financing, Capital and Investing Activities: During the fiscal year, the Enterprise Fund added capital contributed by
developers in the amount of $2 ,708,538. Adjustments at 9/30/00 to record investments at fair value were as follows: Enterprise Funds,
$ 98,344; Internal Service Funds, $1 0,071; and Nonexpendable Trust Funds, $917. In addition, billed customer refundable deposits in
the amount of $1 50,510 were reflected in the Enterprise Funds 9/30/00 Accounts Receivable and Refundable Deposit Balances.
The notes to the general purpose financial statements are an integral part of this statement.
-38-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The general purpose financial statements of the City of College Station, Texas ("City"), have been prepared
in conformity with generally accepted accounting principles ("GAAP") as applied to governmental units. The
Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing
governmental accounting and financial reporting principles. The more significant of the City's accounting
policies are described below.
A. REPORTING ENTITY
The financial reporting entity is defined as ( 1) the primary government and (2) those component units for
which the primary government is financially accountable. A primary government is financially accountable for
the organizations that make up its legal entity. It is also financially accountable for the legally separate
organizations if its officials appoint a voting majority of an organization's governing body and one or both of
the following conditions are met:
(a) the primary government is able to impose its will on the component unit or
(b) the primary government's relationship with the component unit poses a real or potential financial
benefit or burden for the primary government.
Moreover, financial accountability is also deemed to exist even in the absence of simple "accountability" (i.e.,
the appointment of a voting majority of the organization's governing body) if the component unit is financially
dependent upon the primary government.
A primary government has the ability to impose its will on an organization if it can significantly influence the
programs, projects, or activities of, or level of services performed or provided by, the organization. A
financial benefit or burden relationship exists if the primary government is:
(a) entitled to the organization's resources;
(b) legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide
financial support to, the organization; or
(c) obligated in some manner for the debt of the organization.
If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt
without approval by the primary government, then it is deemed to be fiscally dependent on the primary
government and is included as a component unit. There are no entities that meet the criteria as a
component unit of the City.
Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste
Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created May
8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economies of scale savings for the
participants through joint ownership and use of regional waste management facilities. BVSWMA is governed
by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from
each city. In addition, the Mayors of each city serve alternating two-year terms on the Board, which has
complete responsibility for the daily operating activities of BVSWMA. The BVSWMA annual budget is first
approved by the BVSWMA Board and is then submitted for approval by both cities as a part of their regular
budget process.
- 39-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION
The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an
independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates
funds according to their intended purpose and is used to aid management in demonstrating compliance with
finance-related legal and contractual provisions. The minimum number of funds are maintained consistent
with legal and managerial requirements. Account groups are a reporting device to account for certain assets
and liabilities of the governmental funds not recorded directly in those funds.
The City has the following fund types and account groups:
Governmental funds are used to account for the City's general government activities. Governmental fund
types use the flow of current financial resources measurement focus and the modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to
accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction
can be determined and "available" means collectible within the current period or soon enough thereafter to
pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred,
except for unmatured interest on general long-term debt which is recognized when due, and certain
compensated absences and claims and judgements such as accrued vacation leave which are recognized
when the obligations are expected to be liquidated with expendable available financial resources.
Property taxes, franchise taxes, licenses, interest, charges for services and special assessments are
susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City are also
recognized as revenue. Other receipts and taxes become measurable and available when cash is received
by the City and are recognized as revenue at the time.
Entitlement and shared revenues are recorded at the time of receipt or earlier if the accrual criteria are met.
Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred
and all other grant requirements have been met.
Governmental funds include the following fund types:
The general fund is the City's primary operating fund. It accounts for all financial resources of general
government, except those required to be accounted for in another fund.
The special revenue funds account for revenue sources that are legally restricted to expenditure for specific
purposes (not including expendable trusts or major capital projects).
The debt service fund accounts for the servicing of general long-term debt not being financed by proprietary
or nonexpendable trust funds.
The capital projects funds account for the acquisition of fixed assets or construction of major capital projects
not being financed by proprietary or nonexpendable trust funds.
-40-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued)
Proprietary funds are accounted for on the flow of economic resources measurement focus and use the
accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are
recorded at the time liabilities are incurred. The City applies all applicable GASB pronouncements in
accounting and reporting for its proprietary operations and all Financial Accounting Standards Board
("FASB") Statements and interpretations issued after November 30, 1989, except for those that conflict or
contradict GASB pronouncements.
Proprietary funds include the following fund types:
Enterprise funds are used to account for those operations that are financed and operated in a manner similar
to private business or where the City has decided that the determination of revenues earned, costs incurred
and/or net income is necessary for management accountability.
Internal setvice funds account for operations that provide services to other departments or agencies of the
City on a cost-reimbursement basis.
Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others.
Nonexpendable trust funds are used to account for assets of which principal may not be spent and is
accounted for using the same measurement focus and basis of accounting used by the proprietary funds.
Account Groups. The general fixed assets account group is used to account for fixed assets not accounted
for in proprietary or trust funds. The general long-term debt account group is used to account for general
long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust funds.
C. ASSETS, LIABILITIES AND EQUITY
1. Cash and Cash Equivalents
Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to
known amounts of cash and (b) so near their maturity that they present insignificant risk of changes in
value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash
and cash equivalents (including restricted assets) include demand accounts, repurchase agreements,
and government securities and agency notes with original maturities of three months or less when
purchased.
All cash, except for petty cash accounts, is deposited with the City's depository bank (First American
Bank, Bryan, Texas) in interest bearing accounts or is invested.
-41-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
1 . Cash and Cash Equivalents (Continued)
The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash
equivalents and interest income from the cash pool is allocated to the participating funds on a monthly
basis. The amount of the allocation is determined by calculating a ratio of each fund's equity in the pool
to the total pool.
2. Investments
Investments are made in accordance with the City's Investment Policy which was adopted by the City
Council in January 2000. This policy is applicable to all City funds and permits investment in obligations
of the U.S. Government or its agencies, repurchase agreements, commercial paper, certificates of
deposit, guaranteed investment contracts, public funds investment pools, and money market mutual
funds. This policy states that the Director of Fiscal Services shall designate the City's Investment Officer
with whom responsibility and authority for investment transactions reside.
The investments purchased under the provisions of the Investment Policy are managed to maintain
liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising
interest rates which depress the market value of securities. As a guideline, maturity of securities should
not exceed more than five years for cash management purposes, with the optimum weighted average
maturity of less than two years. Investments in securities of a longer maturity than two years are
considered prudent for funds maintained for capital construction and debt service funds, if necessary to
meet projected disbursement schedules.
As a general guideline, the City's cash management portfolio is designed with the objective of meeting,
over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the
average rate of federal funds, whichever is higher. These indices are considered benchmarks for
riskless investment transactions and therefore comprise a standard for the portfolio's rate of return. The
investment program seeks to augment rates of return above this level. In a diversified portfolio,
measured losses are inevitable and must be considered within the context of the overall portfolio. The
objective in investment of construction funds is at least to match inflation increases in construction costs.
Active portfolio management includes the practice of selling securities prior to maturity and using the
proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: to
lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interest rates
fall, and to take advantage of the differences in relative yield between different types of securities and
varying maturities. "Swap" analysis is the responsibility of the City Investment Officer and the decision to
execute the "swap" rests with him. To protect the portfolio from imprudent trading, no security may be
sold until such time as the current market value of the security plus interest earned from date of
purchase is at least equal to the purchase price of that security.
State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the
United States or its agencies, and fully collateralized repurchase agreements. The repurchase
agreements must be purchased pursuant to a master repurchase agreement which specifies that the
transaction be held in a safekeeping account subject to the control and custody of the City.
-42-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
2. Investments (Continued)
Investments in security repurchase agreements may be made only with the City's depository bank, with
state or national banks domiciled in the state of Texas, or with securities dealers reporting to the Federal
Reserve Bank of New York ("Primary I. Dealers"). All securities are purchased delivery-vs.-payment and
held in the City's name in a safekeeping account at Chase Bank.
Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of
deposit, and investments in public funds investment pools (TexPool). Investments are stated at fair
value in accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain
Investments and for External Investment Pools.
The City also uses a pooling method to account for investments. Equity in investments and interest
income from the investment pool is allocated to the participating funds on a monthly basis and is
determined by calculating a ratio of each fund's equity in the investment pool to the total pool.
3. Inventory
Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of
governmental fund type and proprietary fund inventories are recorded as expenditures/expenses when
consumed rather than when purchased.
4. Prepaid Costs
Payments made to vendors for services that will benefit periods beyond September 30, 2000, are
recorded as prepaid costs.
5. Restricted Assets
In the Enterprise Funds, proceeds of utility revenue bonds, as well as resources set aside for their
repayment, are classified as restricted assets on the balance sheet because their use is limited by
applicable bond covenants. In addition, customer utility deposits are classified as restricted assets
because the deposit remains the property of the customer and is not available for operations. In the
General Fund, restricted assets are comprised of Municipal Court cash bonds, and police seizure funds,
all of which are not available for operations.
6. Investment in Joint Venture
The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting.
Required disclosures concerning the joint venture are presented in Note IV-D.
-43-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
7. Fixed Assets
General fixed assets have been acquired for general government purposes. Asset purchases are
recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets
Account Group at cost where historical records are available and at an estimated historical cost where
no historical records exist. Donated fixed assets are valued at their estimated fair market value.
Public domain fixed assets consisting of improvements other than buildings are also included in the
General Fixed Assets Account Group.
No depreciation has been provided on general fixed assets, nor has interest been capitalized.
Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the
historical cost of acquisition, construction or, with respect to contributions of construction from third
parties (principally developers), at fair market value. In accordance with Financial Accounting Standards
Board Statement No. 71, interest is not capitalized during construction because interest is recovered
currently in the City's established rate.
Maintenance, repairs and minor renewals are charged to operating expense; major property
replacements are capitalized.
Depreciation is recorded in the above funds on a straight-line basis over the following estimated service
lives:
Utility Systems
Buildings and Improvements
Equipment
8. Compensated Absences
25-40 years
5-50 years
3 -10 years
Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of
service. Canyover of unused vacation time from one year to the next is allowed for a maximum of two
years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to
the two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable
available financial resources is reported as an expenditure and a liability of the General Fund. Amounts
of accumulated vacation leave that are not expected to be liquidated with expendable available financial
resources are reported in the General Long-Term Debt Account Group.
Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate
up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City and,
accordingly, no liability has been recorded in the financial statements.
-44-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
9. Long-Term Obligations
Long-term debt is recognized as a liability of a governmental fund when due or when resources have
been accumulated in the Debt Service Fund for payment early in the following year. For other long-term
obligations, only that portion expected to be financed from expendable available financial resources is
reported as a fund liability of a governmental fund. The remaining portions of such obligations are
reported in the General Long-Term Debt Account Group.
Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in
those funds. All other unmatured long-term indebtedness of the City is accounted for in the General
Long-Term Debt Account Group.
10. Encumbrances
Encumbrance accounting, under which purchase orders, contracts and other commitments for the
expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is
employed as an extension of formal budgetary integration in the governmental fund types.
Encumbrances outstanding at year end are reported as reservations of fund balances since they do not
constitute expenditures or liabilities in the general purpose financial statements.
11. Fund Equity
Contributed capital is recorded in proprietary funds that have received capital grants or contributions
from developers, customers or other funds. Reserved balances represent those portions of fund equity
not appropriable for expenditure or legally segregated for a specific future use. Designated fund
balances represent tentative plans for future use of financial resources.
12. Bond Discounts/Issuance Costs
In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the
current period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized
over the term of the bonds using the straight-line method. Bond discounts are presented as a reduction
of the face amount of bonds payable, and issuance costs are recorded as deferred charges.
13. lnterfund Transactions
Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions
that constitute reimbursements to a fund for expenditures/expenses initially made from that fund, which
are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund
and as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund transactions other
than quasi-external transactions and reimbursements are reported as operating transfers.
-45-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. ASSETS, LIABILITIES AND EQUITY (Continued)
14. Statements of Cash Flows
The City has elected to use the direct method in presenting the Statements of Cash Flows for each of
the Proprietary Fund types and Non-expendable Trust Fund.
15. Memorandum Only-Total Columns
Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to
indicate that they are presented only to facilitate financial analysis. Data in these columns does not
present financial position, results of operations, or cash flows in conformity with generally accepted
accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminations have
not been made in the aggregation of this data.
16. Comparative Data/Reclassifications
Comparative total data for the prior year have been presented in the accompanying financial statements
in order to provide an understanding of changes in the City's financial position and operations. However,
comparative data have not been presented in all statements because their inclusion would make certain
statements unduly complex and difficult to understand. Also, certain amounts presented in the prior year
data have been reclassified in order to be consistent with the current year's presentation.
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
A. BUDGETARY INFORMATION
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for
the fiscal year commencing the following October 1. The operating budget includes proposed
expenditures and the means of financing them.
2) All budget requests are compiled by the Office of Management and Budget and presented with
comparative and supporting data to the Mayor and City Council for review.
3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments.
4) Prior to September 27, the budget is legally enacted through passage of an ordinance.
5) The City Council must approve all transfers of budgeted amounts between departments within any
fund and any revision that alters the total expenditure of any fund. An amount is also budgeted each
year for contingencies which may arise. The Council has authorized the City Manager to make
budget transfers for contingencies if the amount does not exceed $50,000. All other transfers must
be approved by City Council. City Council may transfer amounts among individual budget line items
within major expenditure categories during the year, but no such transfer may increase the overall
total budget. Budgeted amounts as originally adopted were not significantly changed by such
transfers during the year.
-46-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
A. BUDGETARY INFORMATION(Continued)
6) In accordance with the City Charter, the budget may be amended after the following conditions are
met: a) The City Manager certifies that there are available revenues in excess of those estimated in
the budget. b} The City Council holds a public hearing on the supplemental appropriation. c) The
City Council approves the supplemental appropriation. Management may not amend the budget
without seeking the approval of the City Council.
7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the
General Fund, budget appropriations are adopted at the department level. Expenditures in excess
of appropriations for each fund are prohibited by the City Charter. Appropriations which have not
been expended or lawfully encumbered lapse at the end of the budget year.
8) Formal budgetary integration is legally enacted and employed as a management control device
during the year for all funds.
B. BUDGET/GAAP RECONCILIATION
General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance for
uncollectible accounts receivable, the capitalization of salaries for capital improvements projects, accrued
vacation, or adjustments to fair value for investments.
Adjustments necessary to convert the General Fund revenues and other financing sources at September 30,
2000, on the budgetary basis to the GAAP basis are as follows:
Revenues and Other Financing Sources-Budget (Non-GAAP Basis)
Reconciling Items:
Adjust Investments to Fair Value
Allowance for Uncollectible
Reclass Claims Paid
Write-off for Retainage Payable
Reclass Auction Revenue
Reclass Fire Revenue
Allocate Fleet Inventory
Other
Total Reconciling Items
Total Revenues and Other Financing Sources -GAAP Basis
-47-
$ 28,582, 107
17,217
42,012
1,000
20,211
(111)
22,722
26,546
(426)
129,171
$ 28, 711,278
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL ST A TEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Adjustments necessary to convert the General Fund expenditures and other financing uses at September 30,
2000, on the budgetary basis to the GAAP basis are as follows:
Expenditures and Other Financing Uses -Budget (Non-GAAP Basis) $ 26,810,753
Reconciling Items:
Accrue FYOO Expenditures 21,324
Adjust Accounts Payable 8,837
Adjust Inventory 840
Capitalized Salaries (118,698)
Transfer Out to Streets Projects Funds 1,008,025
Accrue Payroll Expense 361,559
Adjust Accrued Vacation (1,988)
Other 1,975
Total Reconciling Items 1,281,874
Total Expenditures and Other Financing Uses -GAAP Basis $ 28,092,627
The budgets for the Special Revenue Funds and Capital Projects Funds are adopted on a basis consistent
with GAAP, except for the following significant items:
a) Principal payments are included in the budget as an expenditure item.
b) Budgetary amounts do not include provisions for adjustments in the allowance for uncollectible
accounts receivable.
c) Budgeted expenditure amounts do not include a provision for the capitalization of salaries for capital
improvement projects.
d} Budgeted revenue amounts do not include a provision for adjusting investments to fair value.
-48-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds revenues and
other financing sources at September 30, 2000 on the budgetary basis to the GAAP basis are as follows:
Special Revenue Capital Projects
Funds Funds
Revenues and Other Financing Sources -Budget
(Non GAAP Basis) $ 4,274,383 $ 20,776,065
Reconciling Items:
Adjust Investments to Fair Value 16, 147 41,612
Accrue FY'OO Utility Revenue 0 32,753
Reverse FY'99 Utility Accrual 0 (49,276)
Write-Off of Retainage Payable 0 5,185
Operating Transfers In 0 1,008,025
Total Reconciling Items 16,147 1,038,299
Revenues and Other Financing Sources -GAAP Basis $ 4,290,530 $ 21,814,364
Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds expenditures and
other financing uses at September 30, 2000 on the budgetary basis to the GAAP basis are as follows:
Special Revenue Capital Projects
Funds Funds
Expenditures and Other Financing Uses-Budget
(Non-GAAP Basis) $ 3,704,741 $ 12,712,475
Reconciling Items:
FYOO Bad Debt 1,270 4,430
Capitalized Salaries 0 118,257
Accrue FYOO Expenditure 0 23,851
Reclass Principal Payment for Advance
from Other Funds (56,706) 0
Other 862 1,346
Total Reconciling Items {54,574} 147,884
Expenditures and Other Financing Uses -GAAP Basis $ 3,650,167 $ 12,860,359
-49-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL ST A TEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
The Budget for the Debt Service Fund is adopted on a basis consistent with GAAP except for budgeted
revenue amounts which do not include a provision for adjusting investments to fair value. For fiscal year
2000, that amount was $7,999.
Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following
significant items:
a) Capital outlay is included in the budget as an expense item.
b) The budget treats principal payments for General Obligation Bonds and Certificates of Obligation
serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as an expense
item. Principal payments for Advances from Other Funds in the Solid Waste Collection Fund are
also treated as expense items in the budget.
c) Enterprise Funds budgetary amounts do not include provisions for adjustments in inventory or the
allowance for uncollectible accounts receivable.
d) Budgeted revenue amounts do not include a provision for revenue accruals.
e) Budgeted expense amounts do not include a provision for depreciation expense.
f) Budgeted salaries do not include a provision for accrued vacation.
g) Budgeted revenue amounts do not include a provision for adjusting investment� to fair value.
The budgets for the Internal Service Funds are adopted on a basis consistent with GAAP, except for the
following significant items:
a) Capital outlay is included in the budget as an expense item.
b) Budgeted salaries do not include a provision for accrued vacation or claims payable.
c) Budgetary amounts do not include provisions for adjustments in inventory or the allowance for
uncollectible accounts receivable.
d) Budgeted expense amounts do not include a provision for depreciation expense.
e) Budgeted revenue amounts do not include a provision for adjusting investments to fair value.
In fiscal year 2000, budgets for the Cedar Creek Condominium, Cemetery Perpetual Care, and Fireman's
Relief and Retirement Funds were not adopted.
Budgetary comparisons presented in the report are on the aforementioned budgetary basis.
- 50-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
B. BUDGET/GAAP RECONCILIATION (Continued)
Budgetary amounts are as originally adopted, or as amended by the City Council. Individual amendments
were not material in relation to the original appropriations which were amended.
C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS
The amounts of any excesses of expenditures/expenses over appropriations during fiscal year 2000, and the
funds in which they occurred are as follows:
Business Park
Electric
Fund
Communication Services
Employee Benefits
Print/Mail Services
Workers' Compensation
Amount
$282,381
586,775
28,839
449,294
2,541
79,614
Higher than expected expenditures for capital outlay resulted in the $282,381 excess in the Business Park
Fund, and higher than expected Operating Transfers Out resulted in the $586,775 excess in the Electric
Fund.
Higher than expected expenditures for Salaries and Benefits and for Supplies resulted in the $28,839 excess
in the Communication Services Fund and the $2,541 excess in the Print/Mail Services Fund.
In the Employee Benefits Fund higher than expected expenditures for Claims, Administration Fees and
Premiums resulted in the $449,294 excess. Higher than expected claims in the Workers' Compensation
Fund resulted in the $79,614 excess.
D. DEFICIT RETAINED EARNINGS
The Communications Services Fund, the Employee Benefits Fund and the Fleet Maintenance Fund all
ended the fiscal year with an Unreserved Retained Earnings deficit. The $343,721 deficit in the
Communications Services Fund is primarily due to unbudgeted depreciation expense. The $53,662 deficit in
the Employee Benefits Fund is attributable to higher than expected claims, and the $78,745 deficit in the
Fleet Maintenance Fund is due to unbudgeted depreciation and interest expenses.
-51-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS
A. DEPOSITS AND INVESTMENTS
At year-end, the carrying amount of the City's cash and time deposits was $39,803,685 and the bank
balance was $196,159. Cash and time deposits included investments in the state investment pool
amounting to $20,828,647. Balance sheet amounts for unrestricted and restricted cash and cash
equivalents at September 30, 2000, are as follows:
Unrestricted Cash and Cash Equivalents
Restricted Cash and Cash Equivalents
Total Cash and Cash Equivalents
$ 33,492,067
6.311.618
$ 39.803,685
The bank balance was entirely covered by federal depository insurance or by pledged collateral held by the
City's third-party custodian in the City's name. The state investment pool represents short term investments
in a pool managed by another government for which risk categorization is not appropriate because the City's
investment is not evidenced by securities that exist in physical or book entry form.
The City's investments at September 30, 2000, are categorized below to give an indication of the level of risk
assumed by the City at year end. The carrying amount is at fair value as required by GASB Statement No.
31.
U.S. Treasury Securities $ 8,943,064
U.S. Government Agencies and Instrumentalities Securities 52,455,796
Total Direct Investments 61,398,860
Investment in Texas Local Government Investment Pool 20,828,647
Investment in Flexible Repurchase Agreement 20,259,733
Total Indirect Investments 41,088,380
Total Investments $ 102,487,240
While cash and cash equivalents are inclusive of investments with original maturities of three months or less,
the above schedules are inclusive of all investments.
The City invests the long-term portion of its portfolio in various U.S. Government and agency securities that
offer higher yields but are sensitive to changes in interest rates and other market conditions. Timely payment
of interest and principal are guaranteed directly or indirectly by the U.S. Government. If it becomes
necessary for the City to sell a portion or all of the long-term portfolio, the proceeds realized by the City from
such a sale would depend on the market conditions in existence at the time of such sale, as the fair value of
the securities in the City's long-term portfolio will fluctuate due to interest rate trends and other market
factors.
-52 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENER AL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
A. DEPOSITS AND INVESTMENTS (Continued)
"Texpool" is a local government investment pool created and managed by the Texas Comptroller of Public
Accounts to invest funds on behalf of Texas political subdivisions. The pool operates on a $1.00 net asset
value basis and allows same day or next day redemptions and deposits. Interest is allocated daily based on
portfolio earnings and participant account balances. The City's investment in Texpool is stated at fair value
which was 100% of the book value as of September 30, 2000.
Texpool is not managed by the City; therefore, the City does not possess securities that exist in physical or
book entry form. Consequently, these securities have not been classified.
All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S.
Government Securities and are held by its agent in the City's name (Category One credit risk).
The reporting of investments at fair value in accordance with GASB Statement No. 31 resulted in an
unrealized gain of $209,895 at September 30, 2000. This unrealized gain was allocated to the participating
funds by calculating a ratio of each fund's equity in the investment pool to the total pool.
B. NOTES RECEIVABLE
Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which provides
loans to eligible applicants from Community Development Block Grant funds. The $59,642 balance in the
Special Revenue Funds represents the outstanding principal for these loans at September 30, 2000.
-53 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
C. FIXED ASSETS
A summary of changes in general fixed assets for the year ended September 30, 2000, is as follows:
Retirements
Additions and
Beginning and Transfers Ending
Balance Transfers In Out Other Balance
Land $ 10,537,536 $ 33, 144 $ 0 $ 0 $ 10,570,680
Buildings and Building
Improvements 18,246,398 5,697 0 0 18,252,095
Improvements 35, 114,887 7,334,086 221 0 42,448,752
Machinery, Tools and
Equipment 10,915, 177 370,568 342,425 0 10,943,320
Parks System 11,991,743 757,731 940 0 12,748,534
Construction in Progress 6,465, 142 11,553,009 5,243,270 0 12,774,881
Total $ 93,270,883 $20,054,235 $ 5,586,856 $ 0 $107,738,262
A summary of proprietary fund type property and equipment at September 30, 2000, is as follows:
Electric System
Water System
Sewer System
Machinery & Equipment
Buildings & Improvements
Land
Construction in Progress
Total
Less Accumulated Depreciation
Net
D. INTERFUND ASSETS/LIABILITIES
1. Due To/Due From Other Funds
Enterprise
Funds
$ 42, 147,439
42,742,779
44,701,494
3,893,574
1,721,714
1,684,406
20,794,189
157,685,595
(43,401,916)
$ 114,283,679
Internal
Service
Funds
$ 0
0
0
12,046,544
746,575
0
4,020,753
16,813,872
(7,028,897)
$9,784,975
Total
$ 42, 147,439
42,742,779
44,701,494
15,940,118
2,468,289
1,684,406
24,814,942
17 4,499,467
(50,430,813)
$124,068,654
The composition of due to/due from balances as of September 30, 2000, is as follows:
Due To
Equipment Replacement
Due From
Fleet Maintenance
-54 -
$
Amount
63,972
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
E. DEFERRED CHARGES
Deferred charges totaling $693,595 at September 30, 2000, consist of the following:
Prepaid Water Costs
On November 8, 1978, the City entered into an agreement with Texas A&M University whereby the City
would construct water system improvements for Texas A&M University. This water system was to provide
the City with an additional water source until its own system could be constructed beginning in January 1979.
The original agreement was for a period not to exceed five years. However, an addendum to the contract
extends the period indefinitely.
The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1,000 gallons of
City water usage. Termination of the agreements provides for absolute title to the system to be conveyed to
Texas A&M University by the City.
A summary of the unrecovered cost of the water system at September 30, 2000, is as follows:
Total Project Cost
Less Accumulated Water Usage Credits
Prepaid Water Costs, September 30, 2000
Bond Issuance Costs
$ 1,167,075
(1.038.011)
$ 129.064
A summary of the bond issuance costs along with the accumulated amortization for the Electric, Water, and
Sewer Funds as of September 30, 2000, is as follows:
Parking
Electric Water Sewer Garage Total
Bond Issuance Costs $ 215,352 $ 168,058 $ 354,808 $ 52,000 $ 790,218
Accumulated Amortization (67,683) (50,247) (107,589) (168) (225,687)
Bond Issuance Costs, Net $ 147,669 $ 117,811 $ 247,219 $ 51,832 $ 564,531
F. LONG-TERM DEBT
General Obligation Bonds
The City issues general obligation bonds to provide funds for the acquisition and construction of major
capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the
City, and such bonds have been issued for both general government and proprietary activities. Bonds
issued for proprietary activities are reported in the proprietary funds if they are expected to be repaid from
proprietary fund revenues.
-55 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
F. LONG-TERM DEBT (Continued)
On May 11, 2000, the City issued $8.46 million in General Obligat ion Bonds with a true interest cost of 5.48
percent. The proceeds from the sale of the bonds will be used for street improvements, traffic management,
fire station renovation and expansion projects, parks, sidewalks, bike trails, and to pay the costs incurred in
connection with the issuance of the bonds.
Revenue Bonds
The City from time to time also issues bonds for which the City pledges income derived from the acquired or
constructed assets to pay debt service. On May 11, 2000, the City issued $10.5 million in utility revenue
bonds with a true interest cost of 5.49 percent. Proceeds from the sale of the bonds will be used for water
supply and wastewater system improvements. In addition, proceeds will be used to pay the costs incurred in
connection with the issuance of the bonds.
Certificates of Obligation
On occasion, the City issues certificates of obligation for which the City pledges not only the income derived
from the acquired or constructed assets but also the full faith and credit of the City.
On May 11, 2000 the City issued $4.05 million in combination tax and revenue certificates of obligation with
a true interest cost of 5.46 percent. The proceeds from this debt issuance will be used for the purpose of
providing financing for purchase and installation of a communications fiber loop; renovations to Adamson
Pool; street improvements and extensions, including widening and rehabilitation of Graham Road, extending
Longmire from Birmingham to Graham Road, and extending Dartmouth Dr. from Southwest Parkway to
Krenek Tap; park improvements including construction of a roller hockey rink and ballfield improvements at
Wayne Smith Park; extending the roadway and associated drainage, water, wastewater, and street lighting
facilities in the Business Park; additions to Fire Station No. 2; replacing street lighting in the Southside Area
with period street lighting, all within the City; the payment of contractual obligations for professional services
in connection therewith, and to pay the costs incurred in connection with the issuance of this debt.
On September 18, 2000, the City issued $8.1 million in combination tax and revenue certificates of obligation
with a true interest cost of 5.33 percent. The proceeds from this debt issuance will be used to provide
financing for the construction of a parking garage, acquisition of parking meters and acquisition of land.
- 56 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL ST ATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
F. LONG-TERM DEBT (Continued)
The following is a summary of long-term debt transactions for the year ended September 30, 2000.
Beginning Incurred/ Matured/ Ending
Balance Issued Retired Other Balance
Governmental Fund Tyges
General Obligation Bonds $32, 750,000 $ 8,460,000 $ 2,510,000 $ 0 $ 38,700,000
Contractual Obligation 405,000 0 405,000 0 0
Certificates of Obligation 6,350,000 5,653,000 545,000 0 11,458,000
Accrued Vacation 964,459 863,305 687,293 {1,171} 1,139,300
Subtotal 40,469,459 14,976,305 4,147,293 (1,171) 51,297,300
Progrietary Fund Tyges
Utility Revenue Bonds 35,965,000 10,500,000 3,595,000 0 42,870,000
Certificates of Obligation
Ser viced by Parking
Garage Revenues 0 6,497,000 0 0 6,497,000
Accrued Vacation:
Electric Fund 74,879 100,674 86,649 652 89,556
Water Fund 42,976 45,947 47,037 0 41,886
Sewer Fund 51,126 42,541 37,069 0 56,598
Solid Waste Collection 21,390 30,948 31,798 0 20,540
Communications Fund 11,829 13,162 11,886 0 13,105
Parking Garage Fund 0 0 458 519 61
Fleet Maintenance Fund 18,873 23,507 17,782 0 24,598
PrinUMail Fund 3,637 6,049 5,896 0 3,790
Utility Billing Fund 53,202 47,211 51,278 0 49,135
Subtotal 36,242,912 17,307,039 3,884,853 1, 171 49,666,269
Total Long-Term Debt $76,712,371 $32,283,344 $ 8,032,146 $ 0 $100,963,569
-57 -
::\
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
F. LONG-TERM DEBT (Continued)
Long-term debt outstanding as of September 30, 2000, consisted primarily of bonds maturing serially and is
summarized as follows:
Interest Series Principal
Rates(%) Matures Balance
General Obligation Bonds:
1991 Issue 6.00-8.00 2012 $ 1,425,000
1994 Issue 5.50-7.50 2014 3,950,000
19951ssue 5.10-7.00 2013 4,000,000
1996 Issue and Refunding 4.70-7.50 2017 8,800,000
1998 Issue 4.50-6.50 2017 5,985,000
19991ssue 3.40-5.40 2017 6,080,000
2000 Issue 5.00-7.00 2018 8,460,000
Subtotal 38,700,000
Certificates of Obligation:
19981ssue 4.55-7.30 2017 5,305,000
19991ssue 3.75-4.10 2002 500,000
20001ssue 5.00-7.00 2018 4,050,000
2000A Issue 4.75-6.75 2020 1,603,000
Subtotal 11,458,000
Certificates of Obligation serviced by
Parking Garage Revenues:
2000A Issue 4.75-6.75 2020 6,497,000
Utility Revenue Bonds:
19931ssue 4.20-5.60 2013 3,250,000
1994 Issue 5.40-6.40 2014 11,550,000
1995 Refunding Issue 7.10-7.20 2001 840,000
19951ssue 5.25-6.25 2016 4,800,000
1996 Issue and Refunding 4.15-5.60 2017 9,330,000
19981ssue 4.55-6.50 2017 2,600,000
20001ssue 5.00-7.00 2018 10,500,000
Subtotal 42,870,000
Total $ 99,525,000
- 58 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
F. LONG-TERM DEBT (Con tinued)
Debt service requirements to maturity for all long term debt is summarized as follows:
Year
2001
2002
2003
2004
General
Obligation Bonds
Principal
2,690,000
2,815,000
2,465,000
2,550,000
2, 110,000
10,490,000
10,935,000
4,645,000
Interest
2,195,020
1,836, 119
1,666,504
1,477,477
1,352,705
5,260,323
2,571,441
305,058
Utility
Revenue Bonds
Principal
3,185,000
2,555,000
2,580,000
2,615,000
2,750,000
12,485,000
12,245,000
4,455,000
Interest
2,502,161
2,134,031
1,988,273
1,843,254
1,691,346
6,325,787
2,834,739
313,985
2005
2006-2010
2011-2015
2016-2018
TOTAL $ 38,700,000 $16,664,647 $ 42,870,000 $19,633,576
Year
2001
2002
2003
2004
2005
2006-2010
2011-2015
2016-2020
TOTAL $
Certificates of Obligation
Princip9I Interest
1,010,000 1,041,610
1,310,000 873,734
1,100,000 804,542
1,135,000 736,986
1,185,000 668,024
3,575,000 2,735,486
4,625,000 1,712,421
4,015,000 453,411
17,955,000 $ 9,026,214
-59 -
.-
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
G. RESERVATIONS OF FUND BALANCES AND RETAINED EARNINGS
Fund balances have been reserved at September 30, 2000, as follows:
General Fund:
Reserved for Encumbrances $ 341,478
Reserved for Inventory 80,129
Reserved for Prepaid Costs 106,981
Reserved for Police Seizure 14,808
Total General Fund Reserved 543,396
Special Revenue Funds:
Reserved for Encumbrances 616,438
Reserved for Subsequent Years' Expenditures 651,550
Total Special Revenue Funds Reserved 1,267,988
Debt Service Fund:
Reserved for Debt Service 4,227,959
Capital Projects Funds:
Reserved for Encumbrances 22,694,284
Cemetery Perpetual Care Fund:
Reserved for Perpetual Care 501,420
Total Reserved Fund Balances $ 29,235,047
Reserved retained earnings designations for the Enterprise Funds at September 30, 2000, are as follows:
Reserved for Debt Service
Reserved for Capital Projects
Total Reserved Retained Earnings
-60 -
$ 2,606,880
10,672,213
$ 13,279,093
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued)
H. CONTRIBUTED CAPITAL
The changes during fiscal year 2000 in the City's contributed capital accounts for the Enterprise Funds were
as follows:
Sources Electric Water Sewer
Contributed Capital, October 1 $3,616,920 $ 10,951,067 $ 9,776,438
Contributing Sources:
Developers 39,661 1,280,017 1,362,925
Impact Fees 0 0 25,935
Contributed Capital, September 30 $3,656,581 $12,231,084 $11, 165,298
There were no changes in contributed capital in the Solid Waste Collection, Cedar Creek Condominium,
Northgate Parking Garage, or Internal Service Funds during fiscal year 2000.
I. OPERATING TRANSFERS
Individual fund operating and other transfers out and corresponding operating transfers in for fiscal year 2000
were as follows:
Operating Transfers Out Operating Transfers In Amount
General Northgate Parking Garage $ 76,773
General General Government Projects 29,500
General Streets Projects 1,008,025
Streets Projects General Government Projects 383,000
Electric General 4,167,685
Water General 778,700
Sewer General 702,600
Sanitation General 274,800
Hotel Motel Debt Service 380,000
Workers' Compensation Employee Benefits 100,000
Electric Business Park 2,600,000
Water Business Park 1,400,000
General Government Projects Communication Services 10,000
-61 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL ST A TEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION
A. PROPERTY TAXES
Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied
and payable on October 1. The Brazos County Tax Office bills and collects property taxes for the City. City
property tax revenues are recognized when levied to the extent that they are collected in the current year.
The balance is reported as deferred revenues. Taxes become delinquent February 1 of the following year
and are subject to interest and penalty charges.
The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for
general governmental services and for the payment of principal and interest on general long-term debt. The
combined current tax rate to finance general government services including debt service for the year ended
September 30, 2000, was $.4293 per $100 of assessed valuation.
The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of
property for all taxing units in Brazos County. The Appraisal District is required to assess property at 100%
of its appraised value. Real property must be reappraised at least every four years. The City may, at its own
expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal
action. Under this system if the rate, excluding tax rates for bonds and other contractual obligations adjusted
for new improvements, exceeds the rate for the previous year by more than 8%, qualified voters of the City
may petition for an election to determine whether to limit the tax rate to no more than 8% above the tax rate
of the previous year.
B. COMMITMENTS AND CONTINGENCIES
At September 30, 2000, the City had oversized participation construction commitments totaling $25,244.
These construction commitments result from development agreements with subdividers in which the City,
under certain conditions, agrees to participate in the cost of constructing streets, water distribution lines,
sanitary sewer lines, bridges or culverts.
The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The
settlement of such contingencies under the budgetary process would require appropriation of revenues yet to
be realized and would not materially affect the financial position of the City at September 30, 2000.
C. RISK MANAGEMENT
A government entity, such as the City, is faced with the possibility of various losses which can result from
natural disasters; theft of, damage to, or destruction of assets; human errors and omissions; and torts. In
order to minimize its exposure to such losses, the City is engaged in the following risk management
activities:
-62 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
C. RISK MANAGEMENT (Continued)
The City is self-insured for health benefits, and the plan is administered by Texas Municipal League ("TML").
This activity is accounted for in the Employee Benefits Fund which is funded monthly by contributions from
employees and from the operating funds of the City. These contributions are determined based on
anticipated claims for the subsequent year. The City has a stop-loss insurance policy that limits its liability to
$75,000 per individual per year with an aggregate, annual liability of $1,700,000. The liability for
outstanding losses includes $239,509 for claims incurred but not reported as of September 30, 2000.
The City is self-insured for the first $25,000 on property losses such as stolen, damaged, destroyed,
vandalized, and lost assets and for liability losses filed by persons claiming personal or property damages.
This coverage is provided through a Property and Casualty Fund which is funded by calculated contributions
from the City's operating funds. The fund includes an annual aggregate loss limit of $150,000. All claims are
subject to review by the Risk Manager and the City Loss Review Committee, as necessary.
The City's Unemployment Fund is used to account for self-insurance activity involving claims filed under
unemployment compensation laws. Monthly contributions based on a percentage of payroll are determined
each year during the budget process and are used to fund this activity.
The City is also self-insured for workers' compensation benefits, and the plan is administered by TML
Intergovernmental Risk Pool. In the City's contract with TML, TML agrees to provide certain workers'
compensation services for the City such as paying claims, establishing claim reserves, processing filings with
the Texas Worker's Compensation Commission, conducting disability investigations, scheduling physical
examinations, attending hearings, and printing claims reports. The City is required to process and provide to
TML initial paperwork on any covered employee eligible to receive worker's compensation benefits. The City
pays a fixed contribution for administrative costs and maintains a deposit for any claims runoff in the event
that the contract is canc eled. The City also reimburses TML for all claims paid on the City's behalf up to a
maximum of $100,000 per claim. Additionally, the City has a stop-loss insurance policy that limits its liability
per employee to $500,000 per incident. The amount for estimated outstanding losses for claims incurred but
not reported is not material.
The amount of settlements in each of the above self-insurance funds has not exceeded insurance coverage
for each of the past three years.
Changes in the balances of claims liabilities for the self-insurance funds which are accounted for as Internal
Service Funds are as follows:
2000 1999
Unpaid Claims, October 1 $ 678,426 $ 565,805
Incurred Claims (including IBNR's) 2,818,797 2,176,364
Claims Paid {2, 796, 170) {2,063,743)
Unpaid Claims, September 30 $ 701,053 $ 678,426
-63 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
C. RISK MANAGEMENT (Continued)
The City uses Internal Service Funds to account for its risk-management activities. In addition, interfund
premiums are reported as quasi-external transactions.
D. JOINT VENTURE
In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose
of BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of
regional waste management facilities. Each city holds a 50% interest and ownership in BVSWMA.
BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and
a staff person from each city; in addition, the Mayors of each city serve alternating two-year terms on the
Board. The Board has complete responsibility for the daily operating activities of BVSWMA. After Board
approval, the BVSWMA annual budget is presented for approval by both cities as a part of their regular
budget.
The City's share of BVSWMA's net income for fiscal 2000 was $916,210.
The following page is a summary of information from the audited financial statements of BVSWMA as of
September 30, 2000 and 1999:
-64 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
D. JOINT VENTURE (Continued)
2000
Assets:
Current Assets $ 9,767,452 $
Property, Plant and Equipment
(Net of $2, 754,290 Accumulated Depreciation
at 2000 and $2,262,623 at 1999) 2,359,051
Other Assets 107,517
Total Assets $ 12,234,020 $
Liabilities:
Current Liabilities $ 372, 141 $
Noncurrent Liabilities:
Accrued Vacation 33,009
Obligation Under Capital Lease 0
Accrued Post Closure Maintenance Costs 2,263,850
Total Liabilities 2,669,000
Fund Equity:
Contributed Equity 170,200
Retained Earnings 9,394,820
Total Fund Equity 9,565,020
Total Liabilities and Fund Equity $ 12,234,020 $
Total Operating Revenues $ 5,163,473 $
Total Operating Expenses 2,977,857
Operating Income 2,185,616
Net Nonoperating Revenues (Expenses) (353,197)
Net Income $ 1,832,419 $
Debt:
Current $ 0 $
Long Term 0
Total $ 0 $
1999
7,614,262
3,297,150
130,333
11,041,745
945,039
36,359
31,436
2,296,310
3,309,144
170,200
7,562,401
7,732,601
11,041,745
5,141,568
2,747,801
2,393,767
278,785
2,672,552
176,114
0
1 76, 114
A copy of BVSWMA's separate audited financial statements may be obtained from the City's Fiscal Services
Department.
- 65 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
E. RETIREMENT PLAN
The City has adopted GASB Statement No. 27, Accounting for Pensions by State and Local Government
Employees. This statement requires the following disclosures:
Plan Description
The City provides pension benefits for all of its full-time employees through a nontraditional, joint contributory,
hybrid defined benefit plan in the state-wide Texas Municipal Retirement System ("TMRS"), one of 731
administered by TMRS, an agent multiple-employer public employee retirement system.
Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the
City-financed monetary credits, with interest. At the date the plan began, the City granted monetary credits
for service rendered before the plan began of a theoretical amount equal to two times what would have been
contributed by the employee, with interest, prior to establishment of the plan. Monetary credits for service
since the plan began are 200 percent of the employee's accumulated contributions. In addition, the City can
grant as often as annually another type of monetary credit referred to as an updated service credit which is a
theoretical amount which, when added to the employee's accumulated contributions and the monetary
credits for service since the plan began, would be the total monetary credits and employee contributions
accumulated with interest if the current employee contribution rate and City matching percent had always
been in existence and if the employee's salary had always been the average of his salary in the last three
years that are one year before the effective date. At retirement, the benefit is calculated as if the sum of the
employee's accumulated contributions with interest and the employer-financed monetary credits with interest
were used to purchase an annuity.
-66 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
E. RETIREMENT PLAN (Continued)
Members can retire at age 60 and above with 10 or more years of service or with 20 years of service
regardless of age. A member is vested after 10 years. The plan provisions are adopted by the governing
body of the City, within the options available in the state statutes governing TMRS and within the actuarial
constraints also in the statutes.
Contributions
The contribution rate for employees is 6%, and the City matching percent is currently 2 to 1, both as adopted
by the governing body of the City. Under the state law governing TMRS, the actuary annually determines the
City contribution rate. This rate consists of the normal cost contribution rate and the prior service contribution
rate, both of which are calculated to be a level percent of payroll from year to year. The normal cost
contribution rate finances the currently accruing monetary credits due to the City matching percent, which are
the obligation of the City as of an employee's retirement date, not at the time the employee's contributions
are made. The normal cost contribution rate is the actuarially determined percent of payroll necessary to
satisfy the obligation of the City to each employee at the time his/her retirement becomes effective. The prior
service contribution rate amortizes the unfunded actuarial liability over the remainder of the plan's 25-year
amortization period. The unit credit actuarial cost method is used for determining the City contribution rate.
Both the employees and the City make contributions monthly. Since the City needs to know its contribution
rate in advance to budget for it, there is a one-year delay between the actuarial valuation that is the basis for
the rate and the calendar year when the rate goes into effect (i.e., December 31, 1998 valuation is effective
for rates beginning January 2000).
Actuarial Assumptions
The City of College Station is one of 731 municipalities having the benefit plan administered by TMRS. Each
of the 731 municipalities has an annual, individual actuarial valuation performed.
Actuarial assumptions as of the latest actuarial valuation are as follows:
Actuarial Cost Method:
Amortization Method:
Remaining Amortization Period:
Asset Valuation Method:
Actuarial Assumptions:
Investment Rate of Return:
Projected Salary Increases:
Includes Inflation at:
Cost-of-Living Adjustments:
The amortization period is closed.
-67 -
Unit Credit
Level Percent of Payroll
25 years-Open Period
Amortized Cost (To
accurately reflect the
requirements of GASS
Statement No. 25,
paragraphs 36e and 138
8%
None
None
None
.. •
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
E. RETIREMENT PLAN (Continued)
Additional Information on assumptions for the December 31, 1999 valuations are contained in the 1999
TMRS Comprehensive Annual Financial Report, a copy of which may be obtained by writing to P. 0. Box
149153, Austin, Texas, 78714-9153
Trend Information
Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits
when due. Applicable historical trend information concerning this plan is presented below and on the next
page:
Fiscal Year Annual Required Contributions Net Pension
Ending Contribution {ARC} Made Obligation
1993 $ 883,751 $ 883,751 0
1994 980,194 980,194 0
1995 1,028,586 1,028,586 0
1996 1,107,037 1,107,037 0
1997 1,299,737 1,299,737 0
1998 1,662,022 1,662,022 0
1999 1,965,749 1,965,749 0
2000 2,154,204 2,154,204 0
Schedule of Funding Progress
Unfunded Net Assets Available
Accrued Actuarial as a Percent of
Actuarial Actuarial Actuarial Accrued Pension Benefit
Valuation Date Value of Assets Liability (AAL) Liability (UAAL} Obligation
12/31/90 $11,509,969 $13,900,118 $2,390,149 83%
12/31/91 13,710,302 15,822,634 2,112,332 87%
12/31/92 16,151,960 18,618,664 2,466,704 87%
12/31/93 19,345,662 22,717,522 3,371,860 85%
12/31/94 21,969,264 26,863,012 4,893,748 82%
12/31/95 26,004,146 31,518,807 5,514,661 83%
12/31/96 30,332,645 36,941,994 6,609,349 82%
12/31/97 34,566,021 42,100,099 7,534,078 82%
12/31/98 38,759,223 45,574,205 6,814,982 85%
12/31/99 43,010,803 49,987,308 6,976,505 86%
-68 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENER AL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
E. RETIREMENT PLAN (Continued)
Actuarial
Valuation Date
12/31/90
12/31/91
12/31/92
12/31/93
12/31/94
12/31/95
12/31/96
12/31/97
12/31/98
12/31/99
Post Retirement Benefits
Covered
Payroll
12,971,271
13,792,527
14,658,546
16,049, 130
17,086,936
17,581,968
18,001,720
17,839,856
19,339, 128
20,803,862
UAAL as a
Percentage of Annual
Covered Payroll
18%
15%
17%
21%
29%
31%
37%
42%
35%
34%
In addition to providing pension benefits, the City provides certain health care benefits for retired employees
as established by City Resolution No. 9-13-90-5.10, which was passed and approved by the City Council on
September 13, 1990. According to this resolution, employees who retire while working for the City and their
dependents are eligible to remain on the City's self-insured health plan (see Note IV-C) as long as the
employee makes monthly premium payments. During fiscal year 2000, nine former employees were
covered under this arrangement. Prior to the passage of this resolution, employees who reached retirement
while working for the City were eligible to remain on the City's self-insured health plan and have their
monthly premiums paid for by the City. During fiscal year 2000, 2 retirees were covered under this plan;
however, claims filed by these retirees were not material.
-69 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000
IV. OTHER INFORMATION (Continued)
F. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains five enterprise funds. Segment information for the year ended September 30, 2000, is as
follows (amounts in thousands):
Solid Waste Cedar Creek Northgate
Electric Water Sewer Collection Condominium Parking
Fund Fund Fund Fund Fund Garage Total
Operating Revenues $ 36,690 $ 9,065 $ 7,178 $ 3,810 $ 0 $ 142 $ 56,885
Operating Expenses
(Excluding Depreciation) 29,025 4,380 3,745 3,755 0 92 40,997
Depreciation 1,410 1,132 1,107 20 0 2 3,671
Operating Income 6,255 3,553 2,326 35 0 48 12,217
Operating Transfers, Net (6,768) (2,179) (703) (275) 0 77 (9,848)
Net Income (7) 1,735 1,041 766 15 162 3,712
Property and Equipment
Additions 5,026 2,244 2,908 16 0 669 10,863
Net Working Capital 21,442 9,610 3,013 2,338 296 4,902 41,601
Total Assets 69,248 48,753 50,342 7,526 439 6,971 183,279
Bonds and other
Long-Term Liabilities
(Excluding Current 10,903 9,357 19,461 21 0 6,265 46,007
Portion)
Total Equity 50,879 37,586 28,463 7,401 296 179 124,804
G. DEFERRED COMPENSATION PLAN
The City offers its employees a deferred compensation plan created in accordance with Internal Revenue
Code Section 457. The plan is available to all City employees and permits them to defer a portion of their
salary until future years. The deferred compensation is not available to employees until termination,
retirement, death or unforeseeable emergency. It is the opinion of the City's legal counsel that the City has
no liability for losses under the plan.
During 1999 the plan was modified by the plan's administrator to comply with law changes requiring the
plan's assets be placed in trust to prevent the City's general creditors from having a claim on the participant's
savings. This change took effect on January 1, 2000. Because the assets of the plan are currently now held
in trust and are sole property of the participants, all balances and financial information relative to this plan
have been removed from this report.
- 70 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBE8 30, 2000
IV. OTHER INFORMATION (Continued)
H. POWER COST RECOVERY
The City is allowed to recover purchased power costs as power cost adjustments. This power cost recovery
allows for the pass-through of power costs to the customers and has no impact on net income. The amount
of any under or over recovered purchased power costs at year-end was not material.
I. REVENUE BOND COVERAGE
All the net revenues of the Electric, Water, and Sewer Fund are pledged for the payment of debt service of
the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the
revenue bond resolutions, include substantially all of the revenues and expenses of the above named funds
other than certain interest income and expense, and depreciation and amortization. These bond resolutions
further require that the net revenues, as defined, equal at least 1.40 times the average annual debt service
on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum
annual debt service on all revenue bonds and other indebtedness payable from those revenues. The
maximum annual debt service is defined as the maximum principal and interest payments to be paid in any
one year remaining in the life of the bonds, and the average annual debt service is defined as the sum of all
principal and interest payments due over the remaining life of the bonds divided by the remaining life of the
bonds. The City is in compliance with these requirements.
J. PRIOR-YEAR DEFEASANCE OF DEBT
In prior years, the City defeased certain revenue refunding bonds totaling $50,330,000 and certain general
obligation bonds and certificates of obligation totaling $18,391, 126 by placing the proceeds of the refunding
bonds iri an irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the
trust account assets and the liability for the defeased bonds are not included in the City's general purpose
financial statements. At September 30, 2000, the outstanding principal balance of these defeased revenue
refunding bonds was $3,505,000. At September 30, 2000, the outstanding principal balance of the defeased
general obligation bonds and certificates of obligation was $8,750,000.
K. BONDS AVAILABLE FOR SALE
Authorized general obligation bonds available for future issue are as follows:
Year
Authorized
Public Buildings 1984
Street Improvements 1984
Street Improvements 1998
Traffic Management 1998
Fire Station Improvements 1998
City Facilities 1998
Park Improvements 1998
Drainage Improvements 1998
TOTAL
-71 -
Un issued
Amount
$ 700,000
500,000
5,534,000
2,160,000
1,567,000
1,560,000
2,269,000
3,140,000
$ 17,430,000
-72-
GENERAL FUND
The General Fund is used to account for resources traditionally associated with government
which are not required legally or by sound financial management to be accounted for in another
fund.
-73-
- 74 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Taxes
Current Property $ 3,393,548 $ 3,393,548 $ 3,381,936 $ (11,612)
Delinquent Property 22,000 22,000 18,528 (3,472)
Tax Penalty and Interest 16,000 16,000 20,256 4,256
General Sales 11,849,500 11,849,500 12,573,564 724,064
Mixed Drinks 160,100 160,100 186,027 25,927
Franchise 1,556,900 1,556,900 1,577,815 20,915
Total Taxes 16,998,048 16,998,048 17,758,126 760,078
Licenses and Permits:
Mixed Drinks 15,000 15,000 14,710 (290)
Game Machines 2,500 2,500 863 (1,637)
Professional/Occupational 49,200 49,200 30,774 (18,426)
Oil and Gas 2,000 2,000 0 (2,000)
Builders Permits 360,500 360,500 441,587 81,087
Electrical Permits 30,900 30,900 38,451 7,551
Plumbing Permits 41,200 41,200 53,902 12,702
Mechanical Permits 8,700 8,700 28,307 19,607
Other 66,000 66,000 72,182 6,182
Total Licenses and Permits 576,000 576,000 680,776 104,776
Intergovernmental 282,814 282,814 361,173 78,359
Charges for Services:
Parks Concessions 21,800 21,800 14,261 (7,539)
Pool Admissions 210,340 210,340 239,015 28,675
Sports Instruction 96,110 96,110 107,701 11,591
Sports Programs 208,200 208,200 189,967 (18,233)
Special Events 200 200 364 164
Teen Center 4,300 4,300 10,424 6,124
Other Parks 12,750 12,750 24,473 11,723
Finger Printing 4,800 4,800 3,000 (1,800)
Police Reports and Records Checks 10,700 10,700 13,778 3,078
Arrest Fees 141,200 141,200 106,186 (35,014)
Warrant Service Fees 0 0 40,175 40,175
Police Escort Services 15,600 15,600 20,869 5,269
False Alarms 27,500 27,500 22,650 (4,850)
Other Police 153,500 153,500 81,944 (71,556)
EMS Transport and Standbys 315,200 315,200 354,004 38,804
Fire Inspections 7,680 7,680 7,710 30
Code Enforcement Fees 6,200 6,200 19,586 13,386
Other Fire 350 350 448 98
(Continued)
-75-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Fire Hazardous Material Response $ 5,000 $ 5,000 $ 2,251 $ (2,749)
Street Sweeps and Repairs 3,500 3,500 1,250 (2,250)
Municipal Court Fees 150,081 150,081 85,913 (64,168)
Building Inspection Fees 9,000 9,000 12,775 3,775
Planning Fees 44,300 44,300 53,704 9,404
Engineering Fees 17,000 17,000 70,791 53,791
Other Development Service Fees 0 0 20 20
Certificate Searches 12,000 12,000 13,179 1,179
Other 500 500 1,632 1,132
Total Charges for Services 1,477,811 1,477,811 1,498,070 20,259
Fines, Forfeits and Penalties
Municipal Court Finds 1,363,700 1,363,700 1,392,422 28,722
Other Fines and Penalties 1,300 1,300 1,083 (217)
Total Fines, Forfeits and Penalties 1,365,000 1,365,000 1,393,505 28,505
Special Assessments 5,000 5,000 1,296 (3,704)
Use of Money and Property:
Investment Income 400,000 400,000 385,051 (14,949)
Rents and Royalties 70,500 70,500 57,496 (13,004)
Total Use of Money and Property 470,500 470,500 442,547 (27,953)
Miscellaneous:
Contributions 550 550 70,760 70,210
Reimbursed Expenditures 10,650 10,650 5,910 (4,740)
Collection Service Fees 61,800 61,800 99,618 37,818
Other 30,800 30,800 31,584 784
Total Miscellaneous 103,800 103,800 207,872 104,072
Total Revenues 21,278,973 21,278,973 22,343,365 1,064,392
Other Financing Sources:
Operating Transfers In 5,673,885 5,673,885 5,673,885 0
Sale of General Fixed Assets 25,000 25,000 55,403 30,403
Total Other Financing Sources 5,698,885 5,698,885 5,729,288 30,403
Total General Fund Revenues and
Other Financing Sources 26,977,858 26,977,858 28,072,653 1,094,795
(Continued)
-76-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Economic Development Fund:
Investment Income $ 30,400 $ 30,400 $ 31,151 $ 751
Operating Transfers In 250,000 250,000 249,900 (100)
Total Economic Development Fund 280,400 280,400 281,051 651
Parks Xtra Education Fund:
Charges for Services 75,000 75,000 53,886 (21,114)
Investment Income 4,011 4,011 4,158 147
Other 0 0 2,045 2,045
Total Parks Xtra Education Fund 79,011 79,011 60,089 (18,922)
Police Seizure Fund:
Intergovernmental Revenue 0 0 3,788 3,788
Investment Income 0 0 805 805
Miscellaneous Revenue 0 0 2,461 2,461
Total Police Seizure Fund 0 0 7,054 7,054
Court Technology Fee Fund:
Charges for Services 0 0 59,547 59,547
Investment Income 0 0 1,883 1,883
Total Court Technology Fee Fund 0 0 61,430 61,430
Court Security Fee Fund:
Charges for Services 0 0 44,476 44,476
Investment Income 0 0 1,226 1,226
Total Court Security Fee Fund 0 0 45,702 45,702
Court Efficiency Time Payment Fee Fund:
Charges for Services 0 0 3,177 3,177
Investment Income 0 0 1 1
Total Court Efficiency Time Payment Fee Fund 0 0 3,178 3,178
Community Improvement Fund:
Investment Income 0 0 30 30
Total Community Improvement Fund 0 0 30 30
Thoroughfare Rehabilitation Fund:
Investment Income 2,900 2,900 50,920 48,020
Total Thoroughfare Rehabilitation Fund 2,900 2,900 50,920 48,020
Total All General Fund Revenues and
Other Financing Sources $ 27,340,169 $ 27,340,169 $ 28,582,107 $ 1,241,938
-77-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
General Government:
Mayor and Council:
Supplies $ 14,131 $ 14,131 $ 18,266 $ (4,135)
Purchased Property Services 201 201 661 (460)
Other Purchased Services 56,610 56,610 48,388 8,222
Capital Outla y 0 7,294 9,000 (1,706)
Total Mayor and Council 70,942 78,236 76,315 1,921
City Secretary:
Salaries and Benefits 142,198 146, 120 146,584 (464)
Supplies 5,872 5,872 5,272 600
Maintenance 2,975 2,975 2,590 385
Purchased Professional Services 18,918 18,918 14,581 4,337
Purchased Property Services 3,524 3,524 3,245 279
Other Purchased Services 21,252 21,252 22,339 (1,087)
Total City Secretary 194,739 198,661 194,611 4,050
City Manager:
Salaries and Benefits 410,539 412,372 367,796 44,576
Supplies 16,134 16,134 16,782 (648)
Maintenance 4,540 4,540 4,540 0
Purchased Professional Services 0 0 1,042 (1,042)
Purchased Property Services 3,674 3,674 2,521 1,153
Other Purchased Services 39,214 44,214 47,399 (3,185)
Capital Outlay 4,400 11,800 10,672 1,128
Total Cit y Manager 478,501 492,734 450,752 41,982
Legal:
Salaries and Benefits 430,269 450,613 434,086 16,527
Supplies 29,181 29,181 49,362 (20, 181)
Maintenance 3,990 3,990 3,967 23
Purchased Professional Services 7,108 7,108 1,488 5,620
Purchased Property Services 2,658 2,658 2,814 (156)
Other Purchased Services 30,101 30,101 24,959 5,142
Capital Outlay 0 1,813 0 1,813
Total Legal 503,307 525,464 516,676 8,788
(Continued)
-78-
Public Relations:
Salaries and Benefits
Supplies
Maintenance
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Original Revised
Budget Budget
$ 96,606 $ 99,628 $
3,190 3,190
2,548 2,548
Purchased Professional Services 4,400 11, 100
Purchased Property Services 620 620
Other Purchased Services 39,526 39,526
Total Public Relations 146,890 156,612
Human Resources:
Salaries and Benefits 245,365 253,109
Supplies 29,582 29,582
Maintenance 3,650 3,650
Purchased Professional Services 50,954 54,028
Purchased Property Services 3,080 3,080
Other Purchased Services 45,781 50,781
Total Human Resources 378,412 394,230
Total General Government 1,772,791 1,845,937
(Continued)
-79-
Variance
Favorable
Actual (Unfavorable)
101,855 $ (2,227)
3,564 (374)
1,367 1, 181
6,510 4,590
612 8
44,617 (5,091)
158,525 (1,913)
242,035 11,074
32,691 (3,109)
3,650 0
53,214 814
3,818 (738)
41,816 8,965
377,224 17,006
1,774,103 71,834
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Fiscal Services:
Financial Administration:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Other
Total Financial Adminstration
Accounting:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Accounting
Purchasing:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Total Purchasing
Budget and Evaluation:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Budget and Evaluation
$
Original
Budget
140,617
6,130
1,290
95,069
818
14,784
0
0
258,708
400,705
15,925
4,480
91,420
2,384
71,537
0
586,451
186,611
1, 150
1,930
7,500
1,330
21,355
219,876
193,837
2,400
1,610
20,500
810
18,150
0
237,307
(Continued)
-80-
$
Revised
Budget
141,839
6,130
1,290
101,069
818
14,784
6,613
0
272,543
413,926
15,925
4,480
91,420
2,384
71,537
0
599,672
190,895
1,150
1,930
7,500
1,330
21,355
224,160
196,270
2,400
1,610
35,450
810
18,150
0
254,690
$
Actual
141,950
6,683
1,290
105,255
806
16,821
5,057
100
277,962
414,585
18,434
4,180
79,206
3,582
76,039
5,460
601,486
190,349
396
1,930
14,764
1,823
18,100
227,362
156,267
3,004
1,610
22,037
696
23,929
1,080
208,623
$
Variance
Favorable
(Unfavorable)
(111)
(553)
0
(4,186)
12
(2,037)
1,556
(100)
(5,419)
(659)
(2,509)
300
12,214
(1,198)
(4,502)
(5,460)
(1,814)
546
754
0
(7,264)
(493)
3,255
(3,202)
40,003
(604)
0
13,413
114
(5,779)
(1,080)
46,067
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Municipal Court:
Salaries and Benefits $ 414,947 $ 419,980 $ 397,737 $ 22,243
Supplies 12,779 12,779 21,525 (8,746)
Maintenance 4,930 4,930 5,220 (290)
Purchased Professional Services 69,133 69,133 22,276 46,857
Purchased Property Services 4,767 4,767 2,414 2,353
Other Purchased Services 55,335 55,335 56,932 (1,597)
Capital Outlay 9,900 10,488 8,689 1,799
Total Municipal Court 571,791 577,412 514,793 62,619
Risk Management:
Salaries and Benefits 106,543 109,314 113,891 (4,577)
Supplies 2,800 2,800 2,628 172
Maintenance 1,200 1,200 1,200 0
Purchased Professional Services 5,250 5,250 70 5,180
Purchased Property Services 440 440 1,087 (647)
Other Purchased Services 8,165 8,165 12,206 (4,041)
Capital Outlay 0 294 0 294
Total Risk Management 124,398 127,463 131,082 (3,619)
Total Fiscal Services 1,998,531 2,055,940 1,961,308 94,632
Police
Police Administration:
Salaries and Benefits 352,969 356,635 358,184 (1,549)
Supplies 6,600 6,600 7,436 (836)
Maintenance 1,820 1,820 1,820 0
Purchased Professional Services 300 300 809 (509)
Other Purchased Services 22,835 22,835 24,271 (1,436)
Total Police Administration 384,524 388,190 392,520 (4,330)
(Continued)
-81 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Uniform Patrol:
Salaries and Benefits $ 3,148,911 $ 3,272,516 $ 3,094,330 $ 178,186
Supplies 22,212 22,212 20,566 1,646
Maintenance 45,539 45,539 47,788 (2,249)
Purchased Professional Services 34,460 34,460 30,337 4,123
Purchased Property Services 150 150 0 150
Other Purchased Services 181,356 184,434 188, 163 (3,729)
Capital Outlay 37,802 62,856 54,231 8,625
Total Uniform Patrol 3,470,430 3,622,167 3,435,415 186,752
Criminal Investigation:
Salaries and Benefits 836,131 885,907 840,464 45,443
Supplies 12,607 12,607 15,883 (3,276)
Maintenance 9,200 9,200 9,100 100
Purchased Professional Services 18,715 18,715 23,226 (4,511)
Purchased Property Services 572 572 0 572
Other Purchased Services 41, 187 41, 187 36,947 4,240
Total Criminal Investigation 918,412 968,188 925,620 42,568
Personnel Services:
Salaries and Benefits 167,339 172,635 184,545 (11,910)
Supplies 24,427 24,427 17,115 7,312
Maintenance 2,050 2,050 1,750 300
Purchased Professional Services 20,862 20,862 21,499 (637)
Other Purchased Services 15,455 15,455 17,532 (2,077)
Capital Outlay 950 950 0 950
Total Personnel Services 231,083 236,379 242,441 (6,062)
Quar termaster:
Salaries and Benefits 24,064 27,064 22,381 4,683
Supplies 143,701 143,701 169, 149 (25,448)
Maintenance 214,210 214,210 221,731 (7,521)
Purchased Professional Services 12,397 12,397 11,350 1,047
Purchased Property Services 74,085 74,085 74,289 (204)
Other Purchased Services 319,261 319,261 323,719 (4,458)
Total Quartermaster 787,718 790,718 822,619 (31,901)
(Continued)
-82-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Communications/Jail:
Salaries and Benefits $ 888,043 $ 909,041 $ 849,735 $ 59,306
Supplies 10,600 10,600 9,864 736
Maintenance 36,375 36,375 6,255 30,120
Purchased Professional Services 5,000 5,000 5,349 (349)
Other Purchased Services 38,516 38,516 34,775 3,741
Total Communications/Jail 978,534 999,532 905,978 93,554
Special Services:
Salaries and Benefits 418,051 432,328 385,721 46,607
Supplies 15,075 15,075 14,226 849
Maintenance 5,580 5,580 5,080 500
Purchased Professional Services 48,955 48,955 44,661 4,294
Purchased Property Services 423 423 325 98
Other Purchased Services 28,739 28,739 26,338 2,401
Capital Outlay 20,600 20,600 3,686 16,914
Total Special Services 537,423 551,700 480,037 71,663
Technical Services:
Salaries and Benefits 276,090 285,672 295,096 (9,424)
Supplies 3,100 3,100 3,192 (92)
Maintenance 790 790 790 0
Purchased Professional Services 100 100 3 97
Other Purchased Services 9,590 9,590 7,890 1,700
Capital Outlay 0 0 2,452 (2,452)
Total Technical Services 289,670 299,252 309,423 (10,171)
Total Police 7,597,794 7,856,126 7,514,053 342,073
Fire:
Fire Administration:
Salaries and Benefits 197,573 210,727 212,681 (1,954)
Supplies 10,950 10,950 8,471 2,479
Maintenance 15,440 15,440 12,570 2,870
Purchased Professional Services 9,150 9,150 9,693 (543)
Purchased Property Services 26,171 26,171 26,255 (84)
Other Purchased Services 30,018 30,018 30,559 (541)
Capital Outlay 5,010 5,010 2,919 2,091
Total Fire Administration 294,312 307,466 303,148 4,318
(Continued)
-83-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Fire Suppression:
Salaries and Benefits $ 2,354,900 $ 2,441,398 $ 2,385,136 $ 56,262
Supplies 109,137 109,137 113,538 (4,401)
Maintenance 88,870 88,870 92,137 (3,267)
Purchased Professional Services 36,130 36,130 248 35,882
Purchased Property Services 33,380 33,380 44,444 (11,064)
Other Purchased Services 191,540 191,540 186,215 5,325
Capital Outlay 0 17,695 17,079 616
Total Fire Suppression 2,813,957 2,918,150 2,838,797 79,353
Fire Prevention:
Salaries and Benefits 409,109 411,225 379,716 31,509
Supplies 21,467 21,467 17,645 3,822
Maintenance 14,880 14,880 14,640 240
Purchased Professional Services 8,400 8,400 6,903 1,497
Purchased Property Services 2,570 2,570 974 1,596
Other Purchased Services 39,377 39,377 40,662 (1,285)
Capital Outlay 23,300 23,300 2,752 20,548
Total Fire Prevention 519,103 521,219 463,292 57,927
Emergency Medical Services:
Salaries and Benefits 1,280,955 1,329,460 1,295,980 33,480
Supplies 77,674 87,674 85,487 2,187
Maintenance 44,180 44,180 43,974 206
Purchased Professional Services 7,370 7,370 811 6,559
Purchased Property Services 11,930 11,930 5,410 6,520
Other Purchased Services 95,521 95,521 92,411 3,110
Total Emergency Medical Services 1,517,630 1,576,135 1,524,073 52,062
Total Fire 5,145,002 5,322,970 5,129,310 193,660
Development Services:
Develoment Services Administration:
Salaries and Benefits 226,910 229,965 216,001 13,964
Supplies 6,129 6,129 8,162 (2,033)
Maintenance 4,201 4,201 3,045 1,156
Purchased Professional Services 2,777 2,777 118 2,659
Purchased Property Services 1,015 1,015 793 222
Other Purchased Services 13,406 13,406 14,155 (749)
Total Development Services Administration 254,438 257,493 242,274 15,219
(Continued)
-84-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Engineering:
Salaries and Benefits $ 152,882 $ 153,493 $ 136,702 $ 16,791
Supplies 7,050 7,050 7,188 (138)
Maintenance 2,280 2,280 730 1,550
Purchased Professional Services 10,000 22,594 6,750 15,844
Purchased Property Services 1,880 1,880 930 950
Other Purchased Services 10,008 10,008 6,078 3,930
Capital Outlay 7,000 7,000 7,450 (450)
Total Engineering 191,100 204,305 165,828 38,477
Planning:
Salaries and Benefits 933,522 951,215 920,335 30,880
Supplies 39,689 39,689 46,130 (6,441)
Maintenance 25,000 25,000 21,468 3,532
Purchased Professional Services 8,889 120,889 18,751 102,138
Purchased Property Services 6,141 6,141 5,439 702
Other Purchased Services 110,203 110,203 101,343 8,860
Capital Outlay 27,310 27,310 4,924 22,386
Total Planning 1,150,754 1,280,447 1,118,390 162,057
Total Development Services 1,596,292 1,742,245 1,526,492 215,753
Public Works:
Public Works Administration:
Salaries and Benefits 286,327 290,882 285,483 5,399
Supplies 7,190 7,190 7,668 (478)
Maintenance 5,230 5,230 4,745 485
Purchased Professional Services 9,910 9,910 12,027 (2, 117)
Other Purchased Services 17,651 17,651 17,674 (23)
Capital Outlay 5,370 5,370 1,564 3,806
Total Public Works Administration 331,678 336,233 329, 161 7,072
Facilities Maintenance:
Salaries and Benefits 247,572 250,627 255,899 (5,272)
Supplies 18,780 18,780 22,473 (3,693)
Maintenance 405,240 405,240 331,476 73,764
Purchased Professional Services 153,857 153,857 165,582 (11,725)
Purchased Property Services 69,270 69,270 53,302 15,968
Other Purchased Services 26,205 26,205 22,992 3,213
Capital Outlay 0 0 5,134 (5,134)
Total Facilities Maintenance 920,924 923,979 856,858 67,121
(Continued)
-85-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Streets Maintenance:
Salaries and Benefits $ 644,454 $ 655,452 $ 655,939 $ (487)
Supplies 30,380 30,380 49,653 (19,273)
Maintenance 972,570 972,570 713,770 258,800
Purchased Professional Services 17,150 17,150 4,481 12,669
Purchased Property Services 20,960 20,960 19,235 1,725
Other Purchased Services 204,210 204,210 198,676 5,534
Capital Ou tlay 0 1,884 9,088 (7,204)
Total Streets Maintenance 1,889,724 1,902,606 1,650,842 251,764
Drainage Maintenance:
Salaries and Benefits 160,594 163,038 126,771 36,267
Supplies 2,320 2,320 7,174 (4,854)
Maintenance 102,120 102,120 88,606 13,514
Purchased Professional Services 0 0 620 (620)
Purchased Property Services 3,700 3,700 6,894 (3,194)
Other Purchased Services 51,650 51,650 51,651 (1)
Total Drainage Maintenance 320,384 322,828 281,716 41,112
Traffic Signs/Markings:
Salaries and Benefits 65,368 66,590 101,903 (35,313)
Supplies 98,287 98,287 86,834 11,453
Maintenance 15,406 15,406 3,382 12,024
Purchased Property Services 968 968 532 436
Other Purchased Services 6,979 6,979 5,363 1,616
Total Traffic Signs/Markings 187,008 188,230 198,014 (9,784)
Traffic Signals:
Salaries and Benefits 233,902 236,346 246,924 (10,578)
Supplies 8,271 8,271 8,285 (14)
Maintenance 59,027 59,027 56,376 2,651
Purchased Professional Services 1,800 1,800 1,339 461
Purchased Property Services 68,503 68,503 71,504 (3,001)
Other Purchased Services 29,169 29,169 27,999 1,170
Total Traffic Signals 400,672 403, 116 412,427 (9,311)
(Continued)
-86-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Engineering:
Salaries and Benefits $ 494,126 $ 497,792 $ 443,389 $ 54,403
Supplies 9,963 9,963 12,846 (2,883)
Maintenance 15,860 15,860 7,916 7,944
Purchased Professional Services 80,930 80,930 58,178 22,752
Purchased Property Services 8,760 8,760 6,063 2,697
Other Purchased Services 45,360 45,360 45,420 (60)
Capital Outlay 9,100 9,394 16,555 (7,161)
Total Engineering 664,099 668,059 590,367 77,692
Total Public Works 4,714,489 4,745,051 4,319,385 425,666
Economic and Community Development:
Economic Development:
Salaries and Benefits 126,424 129,235 132,678 (3,443)
Supplies 5,482 5,482 2,868 2,614
Maintenance 650 650 650 0
Purchased Professional Services 92,500 97,675 78,475 19,200
Purchased Property Services 1,460 1,460 1,407 53
Other Purchased Services 21,970 21,970 10,641 11,329
Capital Outlay 0 278 0 278
Total Economic Development 248,486 256,750 226,719 30,031
Community Development:
Salaries and Benefits 404,142 416,930 351,941 64,989
Supplies 11,450 11,450 8,647 2,803
Maintenance 13,360 13,360 11,795 1,565
Purchased Professional Services 8,710 8,710 50,220 (41,510)
Purchased Property Services 32,980 32,980 46,516 (13,536)
Other Purchased Services 27,340 27,340 36,752 (9,412)
Capital Outlay 21,000 21,000 0 21,000
Total Community Development 518,982 531,770 505,871 25,899
Total Economic and Community Development 767,468 788,520 732,590 55,930
(Continued)
-87-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Parks and Recreation:
Parks Administration:
Salaries and Benefits $ 428,972 $ 442,407 $ 451,959 $ (9,552)
Supplies 13,887 13,887 16,741 (2,854)
Maintenance 18,448 18,448 16,830 1,618
Purchased Professional Services 18 18 252 (234)
Purchased Property Services 7,579 7,579 4,454 3,125
Other Purchased Services 54,834 54,834 52,672 2,162
Capital Outlay 7,472 7,472 1,882 5,590
Total Parks Administration 531,210 544,645 544,790 (145)
Recreation:
Salaries and Benefits 667,102 689,716 714,721 (25,005)
Supplies 230,281 230,281 203,816 26,465
Maintenance 19,810 19,810 19,824 (14)
Purchased Professional Services 131,376 131,376 115,511 15,865
Purchased Property Services 93,492 93,492 100,790 (7 ,298)
Other Purchased Services 158,689 158,689 164,349 (5,660)
Capital Outlay 2,750 5,032 4,177 855
Other 20,740 20,740 21,388 (648)
Total Recreation 1,324,240 1,349,136 1,344,576 4,560
Special Facilities:
Salaries and Benefits 747,110 759,220 786,674 (27,454)
Supplies 104,499 104,499 99,691 4,808
Maintenance 66,010 66,010 70,038 (4,028)
Purchased Professional Services 23,230 42,003 38,175 3,828
Purchased Property Services 109,960 109,960 94,128 15,832
Other Purchased Services 91,362 91,362 77,112 14,250
Capital Outlay 4,000 4,000 0 4,000
Total Special Facilities 1, 146, 171 1,177,054 1,165,818 11,236
Parks Maintenance
Salaries and Benefits 874,876 888,523 903,934 (15,411)
Supplies 122,584 145,648 91,240 54,408
Maintenance 138,715 138,715 118,175 20,540
Purchased Professional Services 1,085 1,085 1,474 (389)
Purchased Property Services 159,240 159,240 146,860 12,380
Other Purchased Services 104,163 104,163 101,950 2,213
Capital Outlay 0 1,590 13,695 (12,105)
Total Parks Maintenance 1,400,663 1,438,964 1,377,328 61,636
(Continued)
-88-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued) .
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Forestry:
Salaries and Benefits 389,111 397,154 417,904 (20,750)
Supplies 22,617 22,617 13,726 8,891
Maintenance 64,925 64,925 50,546 14,379
Purchased Professional Services 111,769 111,769 105,986 5,783
Purchased Property Services 34,180 34,180 31, 111 3,069
Other Purchased Services 51,795 51,795 52,977 (1,182)
Total Forestry 674,397 682,440 672,250 10,190
Total Parks and Recreation 5,076,681 5,192,239 5,104,762 87,477
Office of Technology and Information Services:
Administration:
Salaries and Benefits 284,071 287,126 303,851 (16,725)
Supplies 5,000 5,000 6,543 (1,543)
Maintenance 3,650 3,650 3,650 0
Purchased Professional Services 5,000 5,000 645 4,355
Purchased Property Services 8,080 8,080 24,679 (16,599)
Other Purchased Services 13,481 13,481 12,535 946
Capital Outlay 0 0 8,493 (8,493)
Total Administration 319,282 322,337 360,396 (38,059)
Geographic Information Systems:
Salaries and Benefits 106,474 107,696 96,876 10,820
Supplies 2,621 2,621 15,631 (13,010)
Maintenance 1,541 1,541 650 891
Purchased Professional Services 77,500 78,630 43,455 35,175
Purchased Property Services 389 389 325 64
Other Purchased Services 8,174 8,174 12,321 (4, 147)
Capital Outlay 0 1,376 20,488 (19,112)
Total Geographic Information Systems 196,699 200,427 189,746 10,681
Management Information Services:
Salaries and Benefits 753,421 765,653 724,612 41,041
Supplies 100,666 100,666 114,851 (14, 185)
Maintenance 332,944 332,944 317,625 15,319
Purchased Professional Services 10,000 10,000 10,868 (868)
Purchased Property Services 13,423 13,423 13,351 72
Other Purchased Services 43,880 43,880 41,763 2,117
Capital Outlay 212,478 239,927 181,558 58,369
Total Management Information Services 1,466,812 1,506,493 1,404,628 101,865
Total Office of Technology and Information
Services 1,982,793 2,029,257 1,954,770 74,487
(Continued)
-89-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Library Services:
Supplies $ 302 $ 302 $ 40,576 $ (40,274)
Maintenance 5,013 5,013 4,894 119
Purchased Professional Services 615,942 615,942 521,790 94,152
Purchased Property Services 31,780 31,780 25,797 5,983
Other Purchased Services 5,765 5,765 7,721 (1,956)
Capital Outlay 40,000 40,000 0 40,000
698,802 698,802 600,778 98,024
Total Library Services
Nondepartmental:
Operating Transfers Out 76,784 76,784 76,773 11
Contributions 192,575 312,575 273, 110 39,465
Other 0 0 14,779 (14,779)
Contingency 409,990 169,888 0 169,888
Total Nondepartmental 679,349 559,247 364,662 194,585
Subtotal 32,029,992 32,836,334 30,982,213 1,854,121
Less Reimbursed Administrative (4,819,422) (4,819,422) (4,717,533) (101,889)
General Fund Expenditures and Other
Financing Uses 27,210,570 28,016,912 26,264,680 1,752,232
Economic Development Fund:
Supplies 0 0 226 (226)
Purchased Professional Services 0 0 8,468 (8,468)
Capital Outlay 0 0 1,056 (1,056)
Contributions 888,245 888,245 246,602 641,643
Other 0 0 24,086 (24,086)
Total Economic Development Fund 888,245 888,245 280,438 607,807
Parks Xtra Education Fund:
Supplies 10,500 10,500 9,751 749
Purchased Professional Services 40,000 40,000 24,292 15,708
Purchased Property Services 3,000 3,000 1,340 1,660
Other Purchased Services 21,500 21,500 11,891 9,609
Reimbursed Administrative 22,400 22,400 22,400 0
Total Parks Xtra Education Fund 97,400 97,400 69,674 27,726
Police Seizure Fund:
Supplies 0 0 3,895 (3,895)
Total Police Seizure Fund 0 0 3,895 (3,895)
(Continued)
-90-
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Original Revised
Budget Budget
Court Technology Fee Fund:
Supplies 0 10,000
Total Court Technology Fee Fund 0 10,000
Court Security Fee Fund:
Reimbursed Administrative 0 10,000
Total Court Security Fee Fund 0 10,000
Court Efficiency Time Payment Fee Fund:
Purchased Professional Services 0 0
Total Court Efficiency Time Payment Fee Fund 0 0
Throroughfare Rehab Fund:
Maintenance 0 0
Capital Outlay 50,000 50,000
Total Throroughfare Rehab Fund 50,000 50,000
Total General Fund Expenditures and Other
Financing Uses $ 28,246,215 $ 29,072,557 $
-91-
Variance
Favorable
Actual (Unfavorable)
0 10,000
0 10,000
6,784 3,216
6,784 3,216
500 (500)
500 (500)
184,782 (184,782)
0 50,000
184,782 (134,782)
26,810,753 $ 2,261,804
-92-
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for specific revenues that are legally restricted to
expenditures for particular purposes.
Community Development -to account for funds granted to the City by the Federal Department of
Housing and Urban Development for use on various community improvement projects.
Convention Center -to account for the receipt and expenditure of funds received by the City in the
operation and maintenance of a convention center located in the Wolf Pen Creek Tax Increment
Financing District (WPC TIF). Revenues associated with this fund are derived from the WPCTIF
hotel and motel occupancy tax generated by hotels located in the WPC TIF district, and
convention center rentals.
Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from the
assessment of hotel and motel occupancy tax. Usage of funds is restricted to the construction
and maintenance of convention and civic facilities and to the promotion of tourism and arts within
the City.
Melrose Apartment Tax Increment Financing District -to account for the receipt and expenditure
of funds received by the City from the creation of a tax increment financing district for the Melrose
Apartments.
Parks Escrow -to account for the receipt and expenditure of funds received by the City from
residential land developers, who dedicate land, or money in lieu of land, for use in the
development of neighborhood parks in residential areas.
Wolf Pen Creek Tax Increment Financing District -to account for the receipt and expenditure of
funds received by the City from the creation of a tax increment financing district for the Wolf Pen
Creek area.
-93-
CITY OF COLLEGE STATION, TEXAS
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Melrose
Apartment
Tax
Increment
Community Convention Hotel/Motel Financing
Development Center Tax District
Assets
Equity in Cash and Cash Equivalents $ 157,605 $ 2,162,555 $ 497,231 $ 19,490
Equity in Investments 246,719 3,385,304 778,374 30,510
Receivables:
Accrued Interest 0 78,141 18,917 0
Grants 40,972 0 0 0
Letter of Credit 0 0 0 0
Accounts 1,081 0 11,650 0
Delinquent Property Taxes 0 0 0 154,419
Loans 59,642 0 0 0
Less Allowance for
Uncollectible Accounts (729) 0 (977) 0
Total Assets $ 505,290 $ 5,626,000 $ 1,305,195 $ 204,419
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 3,330 $ 0 $ 90,476 $ 0
Retainage Payable 0 0 0 0
lnterfund Payable 0 0 0 0
Refundable Deposits 0 0 22,073 0
Accrued Liabilities 227 0 674 0
Other Deferred Revenues 59,628 0 0 154,419
Total Liabilities 63,185 0 113,223 154,419
Fund Balances:
Reserved:
Reserved for Encumbrances 63,477 334,105 566 0
Reserved for Subsequent Years'
Expenditures 0 0 0 50,000
Unreserved:
Designated for Subsequent
Years' Expenditures 0 5,291,895 18,958 0
Undesignated 378,628 0 1,172,448 0
Total Fund Balances 442,105 5,626,000 1,191,972 50,000
Total Liabilities and Fund Balances $ 505,290 $ 5,626,000 $ 1,305,195 $ 204,419
-94-
,,
Totals
Wolf Pen
Creek Tax
Increment
Parks Financing
Escrow District 2000 1999
$ 353,038 $ 267,164 $ 3,457,083 $ 1,284,712
552,651 418,223 5,411,781 6,841,741
12,765 9,655 119,478 92,958
0 0 40,972 226,972
0 0 0 25,425
0 0 12,731 25,635
0 190,112 344,531 140,986
0 0 59,642 66,507
0 0 (1,706) (792)
$ 918,454 $ 885,154 $ 9,444,512 $ 8,704,144
$ 0 $ 202 $ 94,008 $ 75,565
0 0 0 12,652
0 0 0 56,706
0 0 22,073 18,069
0 0 901 8,001
0 190,112 404,159 250,143
0 190,314 521, 141 421, 136
125,000 93,290 616,438 535,580
0 601,550 651,550 391,154
793,454 0 6,104,307 6,060,982
0 0 1,551,076 1,295,292
918,454 694,840 8,923,371 8,283,008
$ 918,454 $ 885,154 $ 9,444,512 $ 8,704,144
-95-
CITY OF COLLEGE STATION, TEXAS
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Melrose
Apartment
Tax
Increment
Community Convention Hotel/Motel Financing
Development Center Tax District
Revenues:
Taxes $ 0 $ 0 $ 1,796,813 $ 50,000
Intergovernmental 1,224,014 0 0 0
Charges for Services 0 0 19,362 0
Fines, Forfeits and Penalties 0 0 61 0
Investment Income 3,587 289,433 68,568 0
Rents and Royalties 0 0 110,431 0
Loan Repayments 6,879 0 0 0
Contributions 0 0 0 0
Other 269,792 0 18,088 0
Total Revenues 1,504,272 289,433 2,013,323 50,000
Expenditures:
Current:
Development Services 0 21,895 0 0
Parks and Recreation 0 0 0 0
Housing Rehabilitation 14,384 0 0 0
Optional Relocation 27,688 0 0 0
Clearance and Demolition 178,935 0 0 0
Acquisitions 0 0 0 0
Interim Assistance 2,144 0 0 0
Homebuyer's Assistance 129,638 0 0 0
Commercial Rehabilitation 24,345 0 0 0
Community Development
Housing Organization 68,903 0 0 0
New Construction 7,627 0 0 0
External Public Facilities 27,201 0 0 0
Reimbursed Administrative 536,623 54,700 609,678 0
Contributions 184,449 0 1,124,964 0
Other 729 0 27,466 0
Capital Outlay 52,060 14,510 0 0
Debt Service:
Interest Payments 0 0 2,569 0
Total Expenditures 1,254,726 91, 105 1,764,677 0
Excess (Deficiency) of Revenues Over
Expenditures 249,546 198,328 248,646 50,000
Other Financing Sources (Uses):
Sale of General Fixed Assets 0 0 0 0
Operating Transfers In 0 0 0 0
Operating Transfers Out 0 0 (380,000) 0
Total Other Financing Sources (Uses) 0 0 (380,000) 0
Excess (Deficiency) of Revenues and
Other Financial Sources Over
(Under) Expenditures and Other
Financing Uses 249,546 198,328 (131,354) 50,000
Fund Balances, October 1 192,559 5,427,672 1,323,326 0
Fund Balances, September 30 $ 442,105 $ 5,626,000 $ 1, 191,972 $ 50,000
-96-
$
$
Parks
Escrow
0
0
0
0
45,370
0
0
74,989
133
120,492
0
85
0
0
0
0
0
0
0
0
0
0
13,100
0
24,186
104,871
0
142,242
(21,750)
0
0
0
0
(21,750)
940,204
$
918,454 $
Wolf Pen
Creek Tax
Increment
Financing
District
277,381
0
0
0
35,629
0
0
0
0
313,010
0
15,504
0
0
0
0
0
0
0
0
0
0
0
0
0
1,913
0
17,417
295,593
0
0
0
0
295,593
399,247
$
694,840 $
Totals
2000 1999
2,124,194 $ 2,006,479
1,224,014 1,717,737
19,362 25,176
61 0
442,587 330,919
110,431 111,131
6,879 26,990
74,989 173,553
288,013 85,963
4,290,530 4,477,948
21,895 12,380
15,589 0
14,384 34,277
27,688 106,122
178,935 10,952
0 2,268
2,144 4,846
129,638 37,377
24,345 189,018
68,903 45,000
7,627 400,216
27,201 280,534
1,214,101 953,299
1,309,413 1, 193,683
52,381 10,529
173,354 262,531
2,569 5,784
3,270,167 3,548,816
1,020,363 929,132
0 55,185
0 8,000
(380,000) (272,569)
(380,000) (209,384)
640,363 719,748
8,283,008 7,563,260
8,923,371 $ 8,283,008
========
-97-
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPM ENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Intergovernmental:
Community Development
Block Grant $ 2,427,462 $ $2,427,462 $ 926,753 $ (1,500, 709)
HOME Grant 1,413,482 1,413,482 297,261 (1,116,221)
Loan Repayments 0 0 6,879 6,879
Interest on Loans 0 0 3,587 3,587
Other 120,000 120,000 269,791 149,791
Total Revenues 3,960,944 3,960,944 1,504,271 (2,456,673)
Expenditures:
Community Development Block Grant
Current:
Housing Assistance and
Rehabilitation 40,500 40,500 13,490 27,010
Optional Relocation 99,900 99,900 23,775 76,125
Clearance and Demolitions 186,512 186,512 178,935 7,577
Acquisitions 1,500 1,500 0 1,500
Interim Acquisitions 5,000 5,000 2,144 2,856
Commercial Rehabilitation 276,374 276,374 24,345 252,029
Rental Rehab 40,000 40,000 0 40,000
External Public Facility 0 0 27,201 (27,201)
Reimbursed Administrative 302,200 302,200 365,931 (63,731)
Public Services Contributions 177,900 177,900 184,338 (6,438)
Capital Outlay 1,317,576 1,317,576 45,925 1,271,651
Total Community Development
Block Grant Expenditures 2,447,462 2,447,462 866,084 1,581,378
HOME Grant:
Current:
Housing Assisantce and Rehab 137,400 137,400 894 136,506
Optional Relocation 290,385 290,385 3,912 286,473
Community Housing Development
Organizations 355,650 355,650 68,903 286,747
Community Housing Development
Organization Operating Expense 25,000 25,000 0 25,000
New Construction 502,949 502,949 7,627 495,322
Homebuyer's Assistance 147,423 147,423 129,638 17,785
Tenant Based Rental Assistance 26,800 26,800 0 26,800
Reimbursed Administrative 227,875 227,875 170,691 57,184
Capital Outlay 0 0 6,135 (6, 135)
Total HOME Grant Expenditures 1,713,482 1,713,482 387,800 1,325,682
(Continued)
-98-
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Other:
Affordable Housing $ 184,760 $ 184,760 $ 0 $ 184,760
Total Other 184,760 184,760 0 184,760
Total Expenditures, All Grants 4,345,704 4,345,704 1,253,884 3,091,820
Excess (Deficiency) of Revenues Over
(Under) Expenditures (384,760) (384,760) 250,387 635,147
Other Financing Sources:
Operating Transfers In 184,760 184,760 0 (184,760)
Total Other Financing Sources 184,760 184,760 0 (184,760)
Excess (Deficiency) of Revenues and
Other Financing Sources Over
(Under) Expenditures (200,000) (200,000) 250,387 450,387
Fund Balances (Deficits), October 1 (53,303) (53,303) 192,559 245,862
Fund Balances (Deficits), September 30 $ (253,303) $ (253,303) $ 442,946 $ 696,249
-99-
CITY OF COLLEGE STATION, TEXAS
CONVENTION CENTER FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 251,900 $ 251,900 $ 278,873 $ 26,973
Total Revenues 251,900 251,900 278,873 26,973
Expenditures:
Current:
Reimbursed Adminstrative 54,700 54,700 54,700 0
Other 0 0 21,896 (21,896)
Capital Outlay 3,011,000 3,011,000 14,510 2,996,490
Total Expenditures 3,065,700 3,065,700 91, 106 2,974,594
Excess (Deficiency) of Revenues Over
(Under) Expenditures (2,813,800} (2,813,800) 187,767 3,001,567
Fund Balances, October 1 5,038,566 5,038,566 5,427,672 389,106
Fund Balances, September 30 $ 2,224,766 $ 2,224,766 $ 5,615,439 $ 3,390,673
-100-
CITY OF COLLEGE STATION, TEXAS
HOTEL/MOTEL TAX FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Taxes $ 1,854,000 $ 1,854,000 $ 1,796,813 $ (57,187)
Charges for Services 34,500 34,500 19,362 (15, 138)
Fines, Forfeits and Penalties 0 0 61 61
Investment Income 60,000 60,000 66,012 6,012
Rents and Royalties 103,600 103,600 110,431 6,831
Other 15,900 15,900 18,088 2,188
Total Revenues 2,068,000 2,068,000 2,010,767 (57,233)
Expenditures:
Current:
Reimbursed Adminstrative 673,052 673,052 609,678 63,374
Contributions 1, 116,060 1,116,060 1,124,964 (8,904)
Other 53,200 53,200 26,925 26,275
Debt Service
Principal Retirement 49,798 49,798 56,706 (6,908)
Interest Payments 8,817 8,817 2,569 6,248
Contingency 40,000 40,000 0 40,000
Total Expenditures 1,940,927 1,940,927 1,820,842 120,085
Excess of Revenues Over Expenditures 127,073 127,073 189,925 62,852
Other Financing Uses:
Operating Transfers Out (380,000) (380,000) (380,000) 0
Total Other Financing Uses (380,000) (380,000) (380,000) 0
Excess of Revenues Over Expenditures
and Other Financing Uses (252,927) (252,927) (190,075) 62,852
Fund Balances, October 1 1,207,665 1,207,665 1,323,326 115,661
Fund Balances, September 30 $ 954,738 $ 954,738 $ 1,133,251 $ 178,513
-101-
Revenues:
Taxes
Total Revenues
CITY OF COLLEGE STATION, TEXAS
MELROSE APARTMENT TAX INCREMENT FINANCING DISTRICT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Original Revised
Budget Budget Actual
$ 0 $ 0 $ 50,000
0 0 50,000
Fund Balances, October 1 0 0 0
Fund Balances, September 30 $ 0 $ 0 $ 50,000
-102-
Variance
Favorable
(Unfavorable)
$ 50,000
50,000
0
$ 50,000
CITY OF COLLEGE STATION, TEXAS
PARKS ESCROW FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Fav orable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 45,000 $ 45,000 $ 43,645 $ (1,355)
Contributions 0 0 74,989 74,989
Other 0 0 133 133
Total Revenues 45,000 45,000 118,767 73,767
Expenditures:
Current:
Reimbursed Adminstrative 13,100 13,100 13,100 0
Other 0 0 24,271 (24,271)
Capital Outlay 811,304 811,304 104,254 707,050
Total Expenditures 824,404 824,404 141,625 682,779
Excess (Deficiency) of Revenues Over
(Under) Expenditures (779,404) (779,404) (22,858) 756,546
Fund Balances, October 1 828,581 828,581 940,204 111,623
Fund Balances, September 30 $ 49,177 $ 49,177 $ 917,346 $ 868,169
-103-
CITY OF COLLEGE STATION, TEXAS
WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Taxes $ 238,200 $ 238,200 $ 277,381 $ 39,181
Investment Income 5,000 5,000 34,324 29,324
Total Revenues 243,200 243,200 311,705 68,505
Expenditures:
Current:
Parks and Recreation 0 0 15,504 (15,504)
Capital Outlay 672,925 672,925 1,780 671, 145
Total Expenditures 672,925 672,925 17,284 655,641
Excess (Deficiency) of Revenues Over
(Under) Expenditures (429,725) (429,725) 294,421 724,146
Fund Balances, October 1 430,725 430,725 399,247 (31,478)
Fund Balances, September 30 $ 1,000 $ 1,000 $ 693,668 $ 692,668
-104-
DEBT SERVICE FUND
The Debt Service Fund is used to account for the accumulation of resources and payment of
general obligation bond principal and interest from governmental resources and special
assessment bond principal and interest from special assessment levies when the government is
obligated in some manner for the payment.
-105-
CITY OF COLLEGE STATION, TEXAS
DEBT SERVICE FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Taxes $ 5,587,875 $ 5,587,875 $ 5,546,863 $ (41,012)
Investment Income 249,327 249,327 260,667 11,340
Accrued Bond Interest 17,492 17,492 136,495 119,003
Loan Repayments 100,214 100,214 0 (100,214)
Other 469,978 0 0 0
Total Revenues 6,424,886 5,954,908 5,944,025 (10,883)
Expenditures:
Current:
Debt Service
Principal Retirement 3,460,000 3,460,000 3,460,000 0
Interest Payments 2, 114,911 2,114,911 2, 114,911 0
Fiscal Charges 50,000 50,000 8,016 41,984
Total Expenditures 5,624,911 5,624,911 5,582,927 41,984
Excess of Revenues Over Expenditures 799,975 329,997 361,098 31,101
Other Financing Sources:
Operating Transfers In 0 469,978 380,000 (89,978)
Total Other Financing Sources 0 469,978 380,000 (89,978)
Excess of Revenues and Other
Financing Sources Over Expenditures 799,975 799,975 741,098 (58,877)
Fund Balances, October 1 3,476,221 3,476,221 3,478,862 2,641
Fund Balances (Deficits), September 30 $ 4,276,196 $ 4,276,196 $ 4,219,960 $ (56,236)
-106-
CAPITAL PROJECTS FUNDS
Capital projects funds are used to account for the acquisition and construction of major capital
improvements other than those financed by proprietary funds and trust funds.
Business Park -to account for the cost of street, water, and sewer improvements at the College
Station Business Park.
Drainage Projects -to account for the cost of drainage improvements made with funds provided
by a drainage utility fee and proceeds from the sale of general obligation funds.
General Government Projects -to account for the cost of new building construction and building
improvements made with funds provided by proceeds from the sale of general obligation bonds.
Parks Projects -to account for the costs of new parks and improvements to existing parks made
with funds provided from the sale of general obligation bonds.
Streets Projects -to account for the costs of new street construction, street improvements, and
traffic signalization made with funds provided by proceeds from the sale of general obligation
bonds.
-107-
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
General
Business Drainage Government Parks
Park Projects Projects Projects
Assets:
Equity in Cash and Cash Equivalents $ 207,711 $ 1,812,340 $ 834,924 $ 693,488
Equity in Investments 325,155 2,837,069 1,307,005 1,085,599
Receivables:
Accrued Interest 6,576 65,498 29,732 25,032
Grants 0 0 0 0
Accounts 0 106,641 0 0
Less Allowance for Uncollectible Accounts 0 (6,898) 0 0
Total Assets $ 539,442 $ 4,814,650 $ 2,171,661 $ 1,804, 119
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 92,475 $ 39,118 $ 90,045 $ 72,998
Retainage Payable 28,279 0 14,941 7,180
Accrued Liabilities 0 0 0 244
Customer Construction Advances 0 0 0 0
Total Liabilities 120,754 39,118 104,986 80,422
Fund Balances:
Reserved:
Reserved for Encumbrances 54,946 564,514 531, 111 545,626
Reserved for Capital Projects 363,742 4,211,018 1,535,564 1,178,071
Total Fund Balances 418,688 4,775,532 2,066,675 1,723,697
Total Liabilities and Fund Balances $ 539,442 $ 4,814,650 $ 2,171,661 $ 1,804, 119
-108-
$
$
$
Streets
Projects
5,363,440
8,396,026
195,100
11,571
0
0
13,966, 137
148,007
38,942
0
69,496
256,445
1,594,034
12, 115,658
13,709,692
$ 13,966,137
Totals
$
$
$
2000
8,911,903
13,950,854
321,938
11,571
106,641
(6,898)
23,296,009
442,643
89,342
244
69,496
601,725
3,290,231
19,404,053
22,694,284
$ 23,296,009
-109-
$
$
$
1999
2,251,240
12,107,803
163, 123
633
137,253
(3,660)
14,656,392
718,701
172, 168
244
25,000
916,113
3,495,874
10,244,405
13,740,279
$ 14,656,392
CITY OF COLLEGE STATION, TEXAS
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Revenues:
Charges for Services
Intergovernmental
Special Assessments
Investment Income
Contributions
Other
Total Revenues
Expenditures:
Current:
Claims
Reimbursed Administrative
Other
Capital Outlay
Debt Service:
Principal Retirement
Interest Payments
Issuance Costs
Intergovernmental
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Proceeds from Long Term Debt Issuance
Sale of General Fixed Assets
Operating Transfers In
Operating Transfers Out
Total Other Financing Sources (Uses)
Excess (Deficiency) of Revenues and Other
Financing Sources Over (Under)
Expenditures and Other Financing Uses
Fund Balances, October 1
Fund Balances, September 30
$
$
Business
Park
0
0
0
15,737
0
213
15,950
0
0
0
4,551,686
3,614
0
0
0
4,555,300
(4,539,350)
260,640
0
4,000,000
0
4,260,640
(278,710)
697,398
418,688
-110-
Drainage
Projects
$ 0
0
910,119
292,587
0
2,884
1,205,590
0
221,392
14,298
105,325
0
0
0
0
341,015
864,575
0
0
0
0
0
864,575
3,910,957
$ 4,775,532
$
General
Government
Projects
0
0
0
107,610
250
858
108,718
0
19,300
125,949
2,205,294
0
0
24,372
0
2,374,915
(2,266, 197)
2,976,320
0
412,500
(10,000)
3,378,820
1, 112,623
954,052
$ 2,066,675
Parks Streets
Projects Projects
$ 45,880 $ 0
0 18,180
0 0
103,696 758,709
0 0
0 24,116
149,576 801,005
0 0
62,420 250,356
368 49,026
1,252,386 3,093,228.
0 0
0 0
18,041 64,644
0 405,660
1,333,215 3,862,914
(1,183,639) (3,061,909)
2,309,680 8,566,360
0 0
0 1,008,025
0 (383,000�
2,309,680 9,191,385
1,126,041 6,129,476
597,656 7,580,216
$ 1,723,697 $ 13, 709,692
Total
2000
$ 45,880
18,180
910,119
1,278,339
250
28,071
2,280,839
0
553,468
189,641
11,207,919
3,614
0
107,057
405,660
12,467,359
(10, 186,520)
14,113,000
0
5,420,525
(393,000)
19,140,525
8,954,005
13,740,279
$ 22,694,284
-111-
1999
$ 0
12,348
874,850
593,688
53,047
0
1,533,933
270,000
311,300
71,094
4,529,642
0
7,536
73,488
70,000
5,333,060
(3,799,127)
7,080,000
230,000
1,051,665
(295,381)
8,066,284
4,267,157
9,473,122
$ 13,740,279
CITY OF COLLEGE STATION, TEXAS
BUSINESS PARK FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 0 $ 0 $ 14,848 $ 14,848
other 0 0 213 213
Total Revenues 0 0 15,061 15,061
Expenditures:
Current:
Other 7,400 7,400 0 7,400
Capital Outlay 250,000 4,250,000 4,536,167 (286,167)
Debt Issuance Costs 0 0 3,614 (3,614)
Total Expenditures 257,400 4,257,400 4,539,781 (282,381)
Excess (Deficiency) of Revenues
Over (Under) Expenditures (257,400) (4,257,400) (4,524,720) (267,320)
Other Financing Sources:
Proceeds from Long Term Debt Issuance 450,000 450,000 260,640 (189,360)
Operating Transfers In 0 0 4,000,000 4,000,000
Total Other Financing Sources 450,000 450,000 4,260,640 3,810,640
Excess (Deficiency) of Revenues Over
Expenditures and Other Financing
Sources 192,600 (3,807,400) (264,080) 3,543,320
Fund Balances (Deficits), October 1 (148,680) (148,680) 697,398 846,078
Fund Balances (Deficits), September 30 $ 43,920 $ (3,956,080) $ 433,318 $ 4,389,398
-112-
CITY OF COLLEGE STATION, TEXAS
DRAINAGE PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDIT URES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Special Assessment $ 863,000 $ 863,000 $ 926,641 $ 63,641
Investment Income 211,900 211,900 283,736 71,836
Total Revenues 1,074,900 1,074,900 1,210,377 135,477
Expenditures:
Current:
Reimbursed Adminstrative 221,392 221,392 221,392 0
Contributions 0 0 9,500 (9,500)
Other 0 0 368 (368)
Capital Outlay 4,780,000 4,780,000 86,968 4,693,032
Total Expenditures 5,001,392 5,001,392 318,228 4,683,164
Excess (Deficiency) of Revenues
Over (Under) Expenditures (3,926,492) (3,926,492) 892,149 4,818,641
Other Financing Sources:
Proceeds from Long Term Debt Issuance 785,000 785,000 0 (785,000)
Total Other Financing Sources 785,000 785,000 0 (785,000)
Excess (Deficiency) of Revenues
Over (Under) Expenditures
and Other Financing Sources (3, 141,492) (3, 141,492) 892,149 4,033,641
Fund Balances, October 1 3,852,727 3,852,727 3,910,957 58,230
Fund Balances, September 30 $ 711,235 $ 711,235 $ 4,803,106 $ 4,091,871
-113-
CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENT PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Investment Income $ 25,400 $ 25,400 $ 103,592 $ 78,192
Contributions 43,208 43,208 250 (42,958)
Other 213,000 213,000 858 (212, 142)
Total Revenues 281,608 281,608 104,700 (176,908)
Expenditures:
Current:
Fiscal Services 0 0 108,949 (108,949)
Reimbursed Adminstrative 19,300 19,300 19,300 0
Other 191,348 191,348 16,999 174,349
Capital Outlay 1,558,093 3,158,093 2,182,658 975,435
Debt Service:
Issuance Costs 10,500 10,500 24,372 (13,872)
Total Expenditures 1,779,241 3,379,241 2,352,278 1,026,963
Excess (Deficiency) of Revenues
Over (Under) Expenditures (1,497,633) (3,097,633) (2,247,578) 850,055
Other Financing Sources (Uses):
Proceeds from Long Term Debt Issuance 1,158,093 1,158,093 2,976,320 1,818,227
Operating Transfers In 0 0 412,500 412,500
Operating Transfers Out 0 0 (10,000) (10,000)
Total Other Financing Sources (Uses) 1,158,093 1,158,093 3,378,820 2,220,727
Excess (Deficiency) of Revenues
Over (Under) Expenditures
and Other Financing Sources (339,540) (1,939,540) 1,131,242 3,070,782
Fund Balances, October 1 507,915 507,915 954,052 446,137
Fund Balances (Deficits), September 30 $ 168,375 $ (1,431,625) $ 2,085,294 $ 3,516,919
-114-
CITY OF COLLEGE STATION, TEXAS
PARKS PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Charges for Services $ 0 $ 0 $ 45,880 $ 45,880
Investment Income 16,000 16,000 100,313 84,313
Total Revenues 16,000 16,000 146,193 130,193
Expenditures:
Current:
Reimbursed Adminstrative 42,900 42,900 62,420 (19,520)
Other 0 0 368 (368)
Capital Outlay 2,665,000 2,665,000 1,241,938 1,423,062
Debt Service:
Issuance Costs 20,400 20,400 18,041 2,359
Total Expenditures 2,728,300 2,728,300 1,322,767 1,405,533
Excess (Deficiency) of Revenues
Over (Under) Expenditures (2,712,300) (2,712,300) (1,176,574) 1,535,726
Other Financing Sources:
Proceeds from Long Term Debt Issuance 2,458,000 2,458,000 2,309,680 (148,320)
Operating Transfers In 24,000 24,000 0 (24,000)
Total Other Financing Sources 2,482,000 2,482,000 2,309,680 (172,320)
Excess (Deficiency) of Revenues and
Other Financing Sources Over
(Under) Expenditures (230,300) (230,300) 1, 133, 106 1,363,406
Fund Balances, October 1 287,572 287,572 597,656 310,084
Fund Balances, September 30 $ 57,272 $ 57,272 $ 1,730,762 $ 1,673,490
-115-
CITY OF COLLEGE STATION, TEXAS
STREETS PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenues:
Intergovernmental $ 0 $ 0 $ 18,180 $ 18,180
Investment Income 206,000 206,000 734,238 528,238
Other 900,000 900,000 21,816 (878,184)
Total Revenues 1,106,000 1,106,000 774,234 (331,766)
Expenditures:
Current:
Reimbursed Adminstrative 200,000 200,000 250,356 (50,356)
Other 213,000 213,000 49,026 163,974
Capital Outlay 12, 115,000 12,115,000 3,181,235 8,933,765
Debt Service
Issuance Costs 79,000 79,000 64,644 14,356
Intergovernmental 0 0 241, 160 (241, 160)
Total Expenditures 12,607,000 12,607,000 3,786,421 8,820,579
Excess (Deficiency) of Revenues
Over (Under) Expenditures (11,501,000) (11,501,000) (3,012, 187) 8,488,813
Other Financing Sources (Uses):
Proceeds from Long Term Debt Issuance 8,520,000 8,520,000 8,566,360 46,360
Operating Transfers Out 0 0 (383,000) (383,000)
Total Other Financing Sources (Uses) 8,520,000 8,520,000 8,183,360 (336,640)
Excess (Deficiency) of Revenues and
Other Financing Sources Over
(Under) Expenditures (2,981,000) (2,981,000) 5,171,173 8,152,173
Fund Balances, October 1 3,742,273 3,742,273 7,580,216 3,837,943
Fund Balances, September 30 $ 761,273 $ 761,273 $ 12,751,389 $ 11,990,116
-116-
ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and operated in a manner
similar to private business enterprises. In these funds, the intent of the government's council is
that costs of providing goods or services to the general public on a continuing basis will be
financed or recovered primarily through user charges, or where the government's council has
decided that periodic determination of net income is appropriate for accountability purposes.
Electric -to account for revenues and expenses related to the operation and maintenance of the
electric systems of the City. All activities necessary to provide such services are accounted for in
this fund and include, but are not limited to, administration, operations, maintenance, utility billing
and collections, meter reading, and financing and related debt service.
Water -to account for revenues and expenses related to the operation and maintenance of the
water systems of the City. All activities necessary to provide such services are accounted for in
this fund and include, but are not limited to, administration, operations, maintenance, and
financing and related debt service.
Sewer -to account for revenues and expenses related to the operation and maintenance of the
sewer systems of the City. All activities necessary to provide such services are accounted for in
this fund and include, but are not limited to, administration, operations, maintenance, and
financing and related debt service.
Solid Waste Collection -to account for all sanitation collection and disposal activities by the City
for both residential and commercial residents.
Cedar Creek Condominiums -to account for revenues and expenses related to the operation and
maintenance of the Cedar Creek Condominiums.
Northgate Parking Garage -to account for revenues and expenses related to the operation and
maintenance of the Northgate parking garage and parking lot.
-117-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Electric Water Sewer
Current Assets:
Equity in Cash and Cash Equivalents $ 7,380,010 $ 3,009,370 $ 877,640
Equity in Investments 11,551,800 5,180,548 1,373,875
Receivables:
Accrued Interest 292,987 120,607 32,372
Accounts 5,581,590 1,343,301 832,249
Escrow 0 0 0
Other 1,139,549 0 0
Less Allowance for Uncollectible Accounts (1,345,411) (38,167) (46,583)
Due from Other Funds 0 0 0
lnterfund Receivables 0 0 0
Inventories 1,407,233 322,395 14,694
Total Current Assets 26,007,758 9,938,054 3,084,247
Restricted Assets:
Equity in Cash and Cash Equivalents 947,291 2,566,496 2,619,820
Equity in Investments 1,482,903 4,017,641 4,102,652
Receivables:
Accrued Interest 12,015 77,775 87,757
Accounts 7,686 0 0
Special Assessments 0 1,813 3,984
Less Allowance for Uncollectible Accounts 0 0 0
Total Restricted Assets 2,449,895 6,663,725 6,814,213
Note Receivable from Joint Venture 0 0 0
Equity in Joint Venture 0 0 0
Deferred Charges:
Water Well 0 1,167,075 0
Bond Issuance Costs 215,352 168,058 354,808
Accumulated Amortization (67,683) (1,088,258) (107,589)
Total Deferred Charges 147,669 246,875 247,219
Property and Equipment:
Utility Plant 42,147,439 42,742,779 44,701,494
Buildings 0 898,760 822,954
Machinery and Equipment 219,513 966,375 1,388,359
Accumulated Depreciation (15,496,021) (15,161,584) (11,500,594)
Construction in Progress 13,772,081 1,920,755 4,309,786
Land 0 537,385 474,210
Total Property and Equipment, Net 40,643,012 31,904,470 40,196,209
Total Assets $ 69,248,334 $ 48,753,124 $ 50,341,888
-118-
Totals
Solid Waste Cedar Creek Northgate
Collection Condominium Parking Garage 2000 1999
$ 766,136 $ 95,793 $ 2,088,028 $ 14,216,977 $ 5,127,881
1,199,324 149,957 3,268,637 22,724,141 27,554,596
40,441 0 72,321 558,728 411,407
464,385 0 0 8,221,525 8,271,061
0 192,790 0 192,790 177,748
0 0 0 1,139,549 1, 158,377
(30,255) 0 0 (1,460,416) (1,381,423)
0 0 0 0 722, 161
0 0 0 0 245,959
1,525 0 0 1,745,847 1,378, 164
2,441,556 438,540 5,428,986 47,339,141 43,665,931
0 0 0 6,133,607 1,329,228
0 0 0 9,603,196 7,142,592
0 0 0 177,547 74,558
0 0 0 7,686 18,974
0 0 0 5,797 5,797
0 0 0 0 (19,763)
0 0 0 15,927,833 8,551,386
0 0 0 0 135,452
5,033,932 0 0 5,033,932 4,117,722
0 0 0 1,167,075 1, 167,075
0 0 52,000 790,218 662,873
0 0 (168) (1,263,698) (1,223,021)
0 0 51,832 693,595 606,927
0 0 0 129,591,712 125,291,975
0 0 0 1,721,714 1,721,714
1,292,542 0 26,785 3,893,574 3,980,110
(1,242,230) 0 (1,487) (43,401,916) (40,094,471)
0 0 791,567 20,794,189 12,243,752
0 0 672,811 1,684,406 1,684,406
50,312 0 1,489,676 114,283,679 104,827,486
$ 7,525,800 $ 438,540 $ 6,970,494 $ 183,278, 180 $ 161,904,904
(Continued)
-119-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
(Continued)
Electric Water Sewer
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 4,187,284 $ 235, 171 $ 34,935
Due to Other Funds 0 0 0
Accrued Interest Payable 0 0 0
Retainage Payable 0 16,817 0
lnterfund Payable 0 0 0
Accrued Liabilities 352,950 20,013 23,972
Customer Construction Advances 24,382 55,290 12,130
Other Deferred Revenues 822 350 0
Certificates of Obligation 0 0 0
Total Current Liabilities 4,565,438 327,641 71,037
Current Liabilities Payable from
Restricted Assets:
Accounts Payable 134,003 298,904 670,914
Accrued Interest Payable 99,513 151,927 313,341
Retainage Payable 0 19,532 33,861
Accrued Liabilities 13,174 0 0
Refundable Deposits 1,654,754 156,388 0
Revenue Bonds 999,850 856,150 1,329,000
Total Current Liabilities Payable
from Restricted Assets 2,901,294 1,482,901 2,347,116
Noncurrent Liabilities:
Revenue Bonds 10,868,750 9,357,450 19,458,800
Unamortized Premium on Bonds (55,628) (42,500) (54,736)
Certificates of Obligation 0 0 0
Accrued Vacation 89,556 41,886 56,598
Total Noncurrent Liabilities 10,902,678 9,356,836 19,460,662
Total Liabilities 18,369,410 11, i67,378 21,878,815
Fund Equity:
Contributed Capital 3,656,581 12,231,084 11, 165,298
Retained Earnings:
Reserved for Debt Service 685,161 616,628 1,305,091
Reserved for Capital Projects 285,696 5,747,759 4,638,758
Appropriated 14,669,953 0 0
Unappropriated 31,581,533 18,990,275 11,353,926
Total Fund Equity 50,878,924 37,585,746 28,463,073
Total Liabilities and Fund Equity $ 69,248,334 $ 48,753,124 $ 50,341,888
-120-
Totals
Solid Waste Cedar Creek Northgate
Collection Condominium Parking Garage 2000 1999
$ 48,175 $ 142,981 $ 248,395 $ 4,896,941 $ 3,015,285
0 0 0 0 722,161
0 0 26,509 26,509 5,704
0 0 19,250 36,067 21,610
0 0 0 0 189,253
55,679 0 798 453,412 638,969
0 0 0 91,802 91,802
0 0 0 1,172 1,172
0 0 232,000 232,000 0
103,854 142,981 526,952 5,737,903 4,685,956
0 0 0 1, 103,821 674,444
0 0 0 564,781 333,232
0 0 0 53,393 200,807
0 0 0 13,174 13,174
0 0 0 1,811,142 1,633,516
0 0 0 3,185,000 3,595,000
0 0 0 6,731,311 6,450,173
0 0 0 39,685,000 32,370,000
0 0 0 (152,864) (174,059)
0 0 6,265,000 6,265,000 0
20,540 0 61 208,641 190,371
20,540 0 6,265,061 46,005,777 32,386,312
124,394 142,981 6,792,013 58,474,991 43,522,441
54,901 0 0 27,107,864 24,399,326
0 0 0 2,606,880 2,446,530
0 0 0 10,672,213 4,076,282
0 0 0 14,669,953 0
7,346,505 295,559 178,481 69,746,279 87,460,325
7,401,406 295,559 178,481 124,803,189 118,382,463
$ 7,525,800 $ 438,540 $ 6,970,494 $ 183,278,180 $ 161,904,904
-121 -
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Electric Water Sewer
Operating Revenues:
Electric Sales $ 35,295,718 $ 0 $ 0
Water Sales 0 8,703,923 0
Sewer Service 0 0 6,992,172
Garbage Collection Fees 0 0 0
Charges for Services 0 0 0
Other 1,394,271 360,525 185,975
Total Operating Revenues 36,689,989 9,064,448 7,178,147
Operating Expenses:
Purchased Power 23,602,115 0 0
Salaries and Benefits 2,108,988 1,267,828 1,351,118
Supplies 163,251 111,386 246,264
Maintenance 477,143 722,126 443,239
Purchased Professional Services 702,685 133,067 124,367
Purchased Property Services 67,990 940,474 314,310
Other Purchased Services 416,392 160,860 350,575
Reimbursed Administrative 1,361,587 954,399 878,995
Depreciation 1,410,330 1,131,933 1,107,250
Other 124,909 89,599 35,562
Total Operating Expenses 30,435,390 5,511,672 4,851,680
Operating Income 6,254,599 3,552,776 2,326,467
Nonoperating Revenues (Expenses):
Investment Income 1,291,492 755,835 420,578
Reimbursed Expenses 44,889 21,325 0
Grants 0 0 0
Earnings in Joint Venture 0 0 0
Interest Expense (697,798) (433,667) (1,026,589)
Other, Net (132,272) 17,211 23,543
Total Nonoperating Revenues (Expenses) 506,311 360,704 (582,468)
Income Before Operating Transfers 6,760,910 3,913,480 1,743,999
Operating Transfers:
Operating Transfers Out (6,767,685) (2, 178, 700) (702,600)
Total Operating Transfers (6,767,685) (2, 178, 700) (702,600)
Net Income (Loss) (6,775) 1,734,780 1,041,399
Retained Earnings, October 1 47,229,118 23,619,882 16,256,376
Retained Earnings, September 30 $ 47,222,343 $ 25,354,662 $ 17,297,775
-122-
Totals
Solid Waste Cedar Creek Northgate
Collection Condominiums Parking Garage 2000 1999
$ 0 $ 0 $ 0 $ 35,295,718 $ 32,561,234
0 0 0 8,703,923 7,564,496
0 0 0 6,992,172 6,712,037
3,764,215 0 0 3,764,215 3,580,359
0 0 141,994 141,994 156,324
45,925 0 0 1,986,696 2,306,220
3,810,140 0 141,994 56,884,718 52,880,670
0 0 0 23,602,115 18,304,751
1,019,517 0 54,891 5,802,342 4,840,624
158,168 0 3,919 682,988 620,853
332,714 0 1,532 1,976,754 1,608,505
243,043 0 25,680 1,228,842 1,012,328
1,042,789 0 517 2,366,080 2,014,279
560,062 0 1,447 1,489,336 1,282,475
374,168 0 0 3,569,149 3,829,049
20,285 0 1,464 3,671,262 3,573,060
24,344 0 4,910 279,324 125,887
3,775,090 0 94,360 44,668,192 37,211,811
35,050 0 47,634 12,216,526 15,668,859
112,653 15,041 69,216 2,664,815 1,683,514
0 0 0 66,214 61,707
0 0 0 0 27,350
916,210 0 0 916,210 1,336,278
(3,940) 0 (29,830) (2,191,824) (2, 133,589)
(19,410) 0 (1,813) (112,741) (136,433)
1,005,513 15,041 37,573 1,342,674 838,827
1,040,563 15,041 85,207 13,559,200 16,507,686
(274,800) 0 76,773 (9,847,012) (5,400, 175)
(274,800) 0 76,773 (9,847,012) (5,400, 175)
765,763 15,041 161,980 3,712, 188 11,107,511
6,580,742 280,518 16,501 93,983,137 82,875,626
$ 7,346,505 $ 295,559 $ 178,481 $ 97,695,325 $ 93,983,137
-123-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Electric Water
Cash Flows from Operating Activities
Cash Rec.eived from Customers $ 36,778,895 $ 9,061,476
Cash Payments to Suppliers for Goods and Servic.es (25,629,660) (3,088,644)
Cash Payments to Employees for services (2,132,504) (1,295,820)
Customer Deposits Rec.eived 924,920 84,267
Customer Deposits Returned (756,873) (64,334)
Cash Rec.eived for Reimbursed Expenses 44,889 21,325
Cash Rec.eived from Sale of Scrap 9,289 0
Cash Rec.eived from Collection Fees 6,047 0
Cash Rec.eived from Leases 353 0
Cash Rec.eived from Grants 0 0
Cash Rec.eived for Misc.ellaneous Revenues 1,503 17,369
Cash Paid for Misc.ellaneous Expenses (13,919) (5,233)
Net Cash Provided by Operating Activities 9,232,940 4,730,406
Cash Flows from Noncapital Financing Activities:
Principal Rec.eived on Note 0 0
Interest Received on Note 0 0
Principal Rec.eived on Advanc.e to Other Funds 245,959 0
Interest Received on Advance to Other Funds 5,891 0
Operating Transfers In from Other Funds 0 0
Operating Transfers Out to Other Funds (6,767,685) (2, 178, 700)
Principal Paid on Advance from Other Funds 0 0
Interest Paid on Advance from Other Funds 0 0
Cash Rec.eived form Other Funds 722,161 0
Cash Paid to Other Funds 0 0
Cash Paid to Public Agencies (284,494) 0
Cash Received from Advance form Other Fund 0 0
Net Cash Provided (Used) by Noncapital Financing Activities (6,078, 168) (2, 178,700)
Cash Flows from Capital and Related Financing Activities:
Acquisition and Construction of Capital Assets (5,281,430) (1,938,870)
Proc.eeds from Sale of Assets 40,645 13,714
Capital Contributed by Developers 50,949 0
Principal Paid on Revenue Bonds (1,071,550) (659,400)
Principal Paid on Certificates of Obligation 0 0
Interest Paid on Revenue Bonds (691,680) (326,491)
Interest Paid on Certificates of Obligation 0 0
Interest Paid to Other Funds 0 0
Fees Paid to Fiscal Agent (2,536) (2,720)
Proceeds from Revneue Bonds 0 4,500,000
lssuanc.e Costs Paid on Revenue Bonds 0 (32,398)
Cash Received from Other Funds 0 0
Cash Paid to Other Funds 0 0
Net Cash Provided (Used) by Capital and Related Financing Activities: (6,955,602) 1,553,835
-124-
Se I/Ver
$ 7,167,551
(2,368,552)
(1,368,033)
0
0
0
0
0
0
0
8,488
(1,696)
3,437,758
0
0
0
0
0
(702,600)
0
0
0
0
0
0
(702,600)
(2,262,911)
37,021
0
(1,864,050)
0
(887,137)
0
0
(3,644)
6,000,000
(42,323)
0
0
976,956
Totals
Solid Waste Cedar Creek Northgate
Collection Condominium Parking Garage 2000 1999
$ 3,802,166 $ 0 $ 142,994 $ 56,953,082 $ 51,630,205
(2, 718,463) 0 206,075 (33,599,244) (29,440,322)
(1,040,225) 0 (57,002) (5,893,584) (4,785,203)
0 0 0 1,009, 187 771,234
0 0 0 (821,207) (1, 132, 166)
0 0 0 66,214 61,707
0 0 0 9,289 5,896
1,470 0 0 7,517 23,934
0 0 0 353 878
0 0 0 0 27,350
0 0 0 27,360 43,394
(12, 190) 0 (8,773) (41,811) (42,536)
32,758 0 283,294 17,717,156 17, 164,371
135,452 0 0 135,452 125,232
8,180 0 0 8,180 18,399
0 0 0 245,959 234,455
0 0 0 5,891 24,486
0 0 76,733 76,733 0
(274,800) 0 0 (9,923,785) (5,400, 175)
(115,801) 0 0 (115,801) (112,376)
(3,940) 0 0 (3,940) (11,578)
0 0 0 722,161 128,302
0 0 (73,452) (73,452) (722,161)
(37,000) 0 0 (321,494) (211,250)
0 0 0 0 73,452
(287,909) 0 3,281 (9,244,096) (5,853,214)
(15,709) 0 (647,787) (10,146,707) (8, 173,597)
16,260 0 0 107,640 35,810
0 0 0 50,949 155,530
0 0 0 (3,595,000) (3,565,000)
0 0 0 0 (26,200)
0 0 0 (1,905,308) (2, 170,664)
0 0 0 0 (3,144)
0 0 (9,025) (9,025) (4,087)
0 0 (51,832) (60,732) (7,316)
0 0 6,497,000 16,997,000 0
0 0 0 (74,721) 0
0 0 0 0 722, 161
0 0 (722, 161) (722, 161) (128,302)
551 0 5,066,195 641,935 (13,164,809)
(Continued)
-125-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
(Continued)
Electric Water Sewer
Cash Flows from Investing Activities:
Purchase of Investments $ (2,833,635) $ (2,763,325) $ (1,649,090)
Proceeds from Sale and Maturities of
Investment Securities 9,986,568 2,027,440 310,715
Investment Income 1,225,880 636,565 356,636
Net Cash Provided (Used) by Investing Activities: 8,378,813 (99,320) (981,739)
Net Increase in Cash and Cash Equivalents 4,577,983 4,006,221 2,730,375
Cash and Cash Equivalents, Oct. 1 3,749,318 1,569,645 767,085
Cash and Cash Equivalents, Sept. 30 8,327,301 5,575,866 3,497,460
Reconciliation of Operating Income to Net Cash
Provided (Used) by Operating Activities:
Operating Income 6,254,599 3,552,776 2,326,467
Adjustment to Reconcile Operating Income to Net
Cash Provided by Operating Activities:
Depreciation 1,410,330 1,131,933 1, 107,250
Provision for Uncollectible Accounts 81,405 25,881 30,848
Operating Grants 0 0 0
Miscellaneous Nonoperating Revenues 222,944 38,694 8,488
Miscellaneous Nonoperating Expenses (13,919) (5,233) (1,696)
Change in Assets and Liabilities:
Change in Accounts Receivable 70,078 (2,972) (10,596)
Change in Other Receivables 18,828 0 0
Change in Inventory (374, 167) 4,060 (2,049)
Change in Accounts Payable 1,609,522 5,986 9,267
Change in Accrued Liabilities (68,541) (39,562) (35,694)
Change in Deferred Revenue 0 0 0
Change in Refundable Deposits 7,184 19,933 0
Change in Accrued Vacation 14,677 (1,090) 5,473
Total Adjustments 2,978,341 1,177,630 1, 111,291
Net Cash Provided by Operating Activities $ 9,232,940 $ 4,730,406. $ 3,437,758
-126-
Totals
Solid Waste Cedar Creek Northgate
Collection Condominium Parking Garage 2000 1999
$ (260,722) $ (32,595) $ (3,972,217) $ (11,511,584) $ (23,833,883)
851,873 89,830 720,354 13,986,780 25,375,881
97,082 0 (12,879) 2,303,284 2,265,420
688,233 57,235 (3,264,742) 4,778,480 3,807,418
433,633 57,235 2,088,028 13,893,475 1,953,766
332,503 38,558 0 6,457,109 4,503,343
766,136 95,793 2,088,028 20,350,584 6,457, 109
35,050 0 47,634 12,216,526 15,668,859
20,285 0 1,464 3,671,262 3,573,060
19, 182 0 0 157,316 150, 179
0 0 0 0 27,350
1,470 0 0 271,596 135,809
(12,090) 0 (8,773) (41,711) (42,536)
(7,974) 0 1,000 49,536 (1,217,805)
0 0 0 18,828 (32,660)
4,473 0 0 (367,683) (268,865)
12,593 0 244,287 1,881,655 (741,343)
(39,381) 0 (2,379) (185,557) 251,794
0 0 0 0 0
0 0 0 27, 117 (360,932)
(850) 0 61 18,271 21,461
(2,292) 0 235,660 5,500,630 1,495,512
$ 32,758 $ 0 $ 283,294 $ 17,717,156 $ 17,164,371
-127-
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Electric Sales $ 37,714,998 $ 37,714,998 $ 36,101,940 $ (1,613,058)
Forfeits, Discounts and Penalties 430,000 430,000 760,367 330,367
Electric Property Rentals 52,000 52,000 51,533 (467)
Connect Fees 200,000 200,000 198,105 (1,895)
Miscellaneous 1,000,000 1,000,000 378,009 (621,991)
Total Operating Revenues 39,396,998 39,396,998 37,489,954 (1,907 ,044)
Nonoperating Revenues:
Investment Income 918,600 918,600 1,218,202 299,602
Reimbursed Expenses 10,150 10,150 44,889 34,739
Other 102,500 102,500 65,232 (37,268)
Total Nonoperating Revenues 1,031,250 1,031,250 1,328,323 297,073
Energy Project Fund:
Investment Income 0 0 10,574 10,574
Total Energy Project Fund 0 0 10,574 10,574
Revenue Bond l&S Fund:
Investment Income 0 0 27,364 27,364
Operating Transfers In 1,771,712 1,771,712 1,771,712 0
Total Revenue Bond l&S Fund 1,771,712 1,771,712 1,799,076 27,364
Electric Revenue Bond Funds:
Investment Income 25,000 25,000 (1,436) (26,436)
Contributions 0 0 39,661 39,661
Other 0 0 7,458 7,458
Operating Transfers In 4,060,000 4,060,000 4,320,279 260,279
Total Electric Revenue Bond Funds 4,085,000 4,085,000 4,365,962 280,962
Total Electric Fund Revenues $ 46,284,960 $ 46,284,960 $ 44,993,889 $ (1,291,071)
See reconciliation to GAAP basis on page 141.
-128-
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Administration:
Salaries and Benefits $ 309,524 $ 312,579 $ 289,995 $ 22,584
Supplies 55,780 55,780 48,445 7,335
Maintenance 34,610 34,610 30,042 4,568
Purchased Professional Services 75,000 85,510 17,708 67,802
Purchased Property Services 47,110 47,110 42,937 4,173
Other Purchased Services 32,649 34,436 41,955 (7,519)
Capital Outlay 20,400 20,694 6,706 13,988
Total Administration 575,073 590,719 477,788 112,931
Warehouse:
Salaries and Benefits 102,330 102,798 107,004 (4,206)
Supplies 2,900 2,900 3,761 (861)
Maintenance 9,260 9,260 9,064 196
Purchased Professional Services 75 75 46 29
Purchased Property Services 530 530 384 146
Capital Outlay 13,134 13, 134 13,575 (441)
Total Warehouse 128,229 128,697 133,834 (5,137)
Electrical Administration:
Salaries and Benefits 1,139,841 1,177,308 1,169,358 7,950
Supplies 74,740 74,740 86,245 (11,505)
Maintenance 492,331 492,331 351,128 141,203
Purchased Professional Services 939,733 939,733 670,936 268,797
Purchased Property Services 16,010 16,010 15,021 989
Other Purchased Services 268,700 268,700 270,683 (1,983)
Capital Outlay 12,000 53,148 79,458 (26,310)
Total Electrical Administration 2,943,355 3,021,970 2,642,829 379,141
Metering:
Salaries and Benefits 414,843 419,731 448,764 (29,033)
Supplies 23,110 23,110 18,383 4,727
Maintenance 135,720 135,720 67,865 67,855
Purchased Professional Services 1,000 1,000 2,058 (1,058)
Purchased Property Services 6,850 6,850 4,051 2,799
Other Purchased Services 58,604 58,604 46,086 12,518
Capital Outlay 80,000 80,000 87,372 (7,372)
Total Metering 720,127 725,015 674,579 50,436
(Continued)
-129-
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Original Revised
Budget Budget
Utility Dispatch Operations:
Salaries and Benefits $ 314,517 $ 318,794 $
Supplies 1,800 1,800
Maintenance 17,130 17,130
Purchased Professional Services 0 0
Purchased Property Services 3,930 3,930
Other Purchased Services 17,438 17,438
Total Utility Dispatch Operations 354,815 359,092
Energy Conservation:
Salaries and Benefits 39,365 39,976
Supplies 6,532 6,532
Maintenance 1,832 1,832
Purchased Professional Services 40,826 40,826
Purchased Property Services 1,055 1,055
Other Purchased Services 32,395 32,395
Capital Outlay 0 0
Other 100,475 100,475
Total Energy Conservation 222,480 223,091
Purchased Power:
Purchased Property Services 24,883,646 24,883,646
Other Purchased Services 0 0
Total Purchased Power 24,883,646 24,883,646
Nondepartmental:
Reimbursed Administrative 1,259,087 1,259,087
Other Operating Expenses 0 0
Public Agency Funding 189,494 189,494
Return on Investment 3,952,785 3,952,785
Operating Transfers Out 6,146,612 6,549,712
Capital Outlay 300,000 300,000
Contingency 160,471 148,174
Total Nondepartmental 12,008,449 12,399,252
(Continued)
-130-
Variance
Favorable
Actual (Unfavorable)
404,816 $ (86,022)
2,824 (1,024)
17,513 (383)
62 (62)
5,264 (1,334)
18,812 (1,374)
449,291 (90,199)
42,129 (2,153)
3,593 2,939
1,530 302
11,875 28,951
333 722
25,262 7,133
1,280 (1,280)
125,383 (24,908)
211,385 11,706
23,576,780 1,306,866
18 (18)
23,576,798 1,306,848
1,259,087 0
(81,687) 81,687
284,494 (95,000)
3,952,785 0
8,906,891 (2,357,179)
344,038 (44,038)
0 148,174
14,665,608 (2,266,356)
CITY OF COLLEGE STATION, TEXAS
ELECTRIC FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenue Bond l&S Fund:
Other Purchased Services $ 0 $ 0 $ 820 $ (820)
Prinicipal Payments 1,074,250 1,074,250 1,071,550 2,700
Interest Expense 697,462 697,462 692,688 4,774
Fiscal Agent's Fees 0 0 2,536 (2,536)
Total Revenue Bond l&S Fund 1,771,712 1,771,712 1,767,594 4,118
Electric Revenue Bond Fund:
Purchased Professional Services 0 0 368 (368)
Reimbursed Administrative 102,500 102,500 102,500 0
Capital Outlay 3,977,400 3,977,400 4,067,295 (89,895)
Total Electric Revenue Bond Fund 4,079,900 4,079,900 4,170,163 (90,263)
Total Electric Fund Expenses $ 47,687,786 $ 48,183,094 $ 48,769,869 $ (586,775)
See reconciliation to GAAP basis on page 141.
-131 -
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Water Sales $ 7,289,000 $ 7,289,000 $ 8,975,806 $ 1,686,806
Forfeits, Discounts and Penalties 87,000 87,000 0 (87,000)
Water Taps 249,000 249,000 310,850 61,850
Connect Fees 36,500 36,500 46,865 10,365
Miscellaneous Operating Revenues 350 350 433 83
Total Operating Revenues 7,661,850 7,661,850 9,333,954 1,672,104
Nonoperating Revenues:
Investment Income 450,000 450,000 440,877 (9,123)
Reimbursed Expenses 0 0 21,325 21,325
Other 1,050 1,050 13,617 12,567
Total Nonoperating Revenues 451,050 451,050 475,819 24,769
Revenue Bond l&S Fund:
Investment Income 0 0 53,728 53,728
Operating Transfers In 979,321 979,321 979,321 0
Total Water Revenue l&S Fund 979,321 979,321 1,033,049 53,728
Water Revenue Bond Funds:
Investment Income 170,000 170,000 233,396 63,396
Operating Transfers In 3,378,000 3,378,000 378,000 (3,000,000)
Proceeds from Long-Term Debt 7,300,000 7,300,000 4,500,000 (2,800,000)
Total Water Revenue Bond Funds 10,848,000 10,848,000 5,111,396 (5,736,604)
Total Water Fund Revenues $ 19,940,221 $ 19,940,221 $ 15,954,218 $ (3,986,003)
See reconciliation to GAAP basis on page 141.
-132-
Water Production:
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Original
Budget
Revised
Budget Actual
Salaries and Benefits
Supplies
Maintenance
$ 210,801 $ 213,534 $ 203,052
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Other
Total Water Production
Water Distribution:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Water Distribution
Engineering:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Engineering
Nondepartmental:
Reimbursed Administrative
Other Operating Expenses
Interest Expense
Other Nonoperating Expenses
Operating Transfers Out
Contingency
Total Nondepartmental
47,100
121,848
88,800
695,660
45,792
0
1,210,001
570,401
26,855
192,461
20,815
12,484
106,651
74,460
1,004,127
443,584
27,650
13,050
25,710
4,228
27,953
25,000
567,175
812,875
0
766,200
0
4,369,821
66,145
6,015,041
(Continued)
-133-
47,100
403,848
159,247
695,660
45,792
59,100
1,624,281
628,983
26,855
266,461
20,815
12,484
106,651
97,460
1,159,709
452,694
27,650
13,050
25,710
4,228
27,953
25,000
576,285
812,875
0
766,200
0
4,369,821
63,645
6,012,541
46,209
380,546
120,699
885,836
46,013
59,092
1,741,447
638,092
40,476
331,232
12,092
9,832
82,887
116,943
1,231,554
420,398
24,701
10,348
276
4,148
31,959
61,465
553,295
812,875
1,757
766,200
742
2,769,821
0
4,351,395
$
Variance
Favorable
(Unfavorable)
10,482
891
23,302
38,548
(190, 176)
(221)
8
(117, 166)
(9,109)
(13,621)
(64,771)
8,723
2,652
23,764
(19,483)
(71,845)
32,296
2,949
2,702
25,434
80
(4,006)
(36,465)
22,990
0
(1,757)
0
(742)
1,600,000
63,645
1,661,146
CITY OF COLLEGE STATION, TEXAS
WATER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Revenue Bond l&S Fund:
Prinicipal Payments $ 656,700 $ 656,700 $ 659,400 $ (2,700)
Interest Expense 322,621 322,621 327,395 (4,774)
Fiscal Agent's Fees 0 0 2,301 (2,301)
Total Revenue Bond l&S Fund 979,321 979,321 989,096 (9,775)
Water Revenue Bond Fund:
Purchased Professional Services 0 0 368 (368)
Reimbursed Administrative 118,600 118,600 147,375 (28,775)
Capital Outlay 6,850,205 6,850,205 1,898, 119 4,952,086
Debt Issuance Costs 150,000 150,000 0 150,000
Total Water Revenue Bond Fund 7,118,805 7,118,805 2,045,862 5,072,943
Total Water Fund Expenses $ 16,894,470 $ 17,470,942 $ 10,912,649 $ 6,558,293
See reconciliation to GAAP basis on page 141.
-134-
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Sewer Service $ 6,710,000 $ 6,710,000 $ 7,142,070 $ 432,070
Forfeits, Discounts and Penalties 75,400 75,400 0 (75,400)
Sewer Taps 140,000 140,000 179,700 39,700
Other 600 600 0 (600)
Total Operating Revenues 6,926,000 6,926,000 7,321,770 395,770
Nonoperating Revenues:
Investment Income 127,000 127,000 117,759 (9,241)
Other 0 0 37,021 37,021
Total Nonoperating Revenues 127,000 127,000 154,780 27,780
Revenue Bond l&S Fund:
Investment Income 0 0 88,824 88,824
Operating Transfers In 2,751,350 2,751,350 2,751,350 0
Total Sewer Revenue l&S Fund 2,751,350 2,751,350 2,840,174 88,824
Sewer Revenue Bond Funds:
Investment Income 175,000 175,000 197,760 22,760
Other 0 0 785 785
Proceeds from Long-Term Debt 9,650,000 9,650,000 6,000,000 (3,650,000)
Operating Transfers In 0 0 133,645 133,645
Total Sewer Revenue Bond Funds 9,825,000 9,825,000 6,332,190 (3, 492, 81 0)
Total Sewer Fund Revenues $ 19,629,350 $ 19,629,350 $ 16,648,914 $ (2,980,436)
See reconciliation to GAAP basis on page 141.
-135-
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Original
Budget
Revised
Budget Actual
Sewer Treatment
Salaries and Benefits
Supplies
Maintenance
$ 706,561 $ 717,107 $ 760,062
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Sewer Treatment
Sewer Collection:
Salaries and Benefits
Supplies
Maintenance
Purchased Professional Services
Purchased Property Services
Other Purchased Services
Capital Outlay
Total Sewer Collection
Nondepartmental:
Reimbursed Administrative
Other Operating Expenses
Return on Investment
Other Nonoperating Expenses
Other Operating Transfers Out
Contingency
Total Nondepartmental
Revenue Bond l&S Fund:
Other Purchased Services
Prinicipal Payments
Interest Expense
Fiscal Agent's Fees
Total Revenue Bond l&S Fund
199,525
265,258
96,825
310,910
219,339
28,200
1,826,618
478,376
43,569
140,190
31,219
24,669
128,592
0
846,615
641,725
0
692,600
0
2,761,350
60,000
4,155,675
0
1,864,050
887,300
0
2,751,350
(Continued)
-136-
199,525
265,258
99,325
310,910
219,339
28,200
1,839,664
490,716
43,569
140,190
31,219
24,669
128,592
0
858,955
641,725
0
692,600
0
2,761,350
57,500
4,153,175
0
1,864,050
887,300
0
2,751,350
177,616
296,191
117,724
291,452
217, 186
27,611
1,887,842
588,092
68,648
145,256
6,643
22,858
133,389
3,500
968,386
641,725
199
692,600
428
2,761,350
0
4,096,302
820
1,864,050
887,300
3,088
2,755,258
$
Variance
Favorable
(Unfavorable)
(42,955)
21,909
(30,933)
(18,399)
19,458
2,153
589
(48,178)
(97,376)
(25,079)
(5,066)
24,576
1,811
(4,797)
(3,500)
(109,431)
0
(199)
0
(428)
0
57,500
56,873
(820)
0
0
(3,088)
(3,908)
Sewer Revenue Bond Fund:
CITY OF COLLEGE STATION, TEXAS
SEWER FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
(Continued)
Original Revised
Budget Budget
Purchased Professional Services $ 0 $ 0 $
Reimbursed Administrative 230,200 230,200
Capital Outlay 9,033,000 9,033,000
Operating Transfers Out 0 0
Debt Issuance Costs 125,500 125,500
Total Sewer Revenue Bond Fund 9,388,700 9,388,700
Total Sewer Fund Expenses $ 18,968,958 $ 18,991,844 $
See reconciliation to GMP basis on page 141.
-137-
Variance
Favorable
Actual (Unfavorable)
369 $ (369)
273,363 (43,16 3)
2,561,677 6,471,323
133,645 (133,645)
0 125,500
2,969,054 6,419,646
12,676,842 $ 6,315,002
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OF REVENUES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Residential Collection $ 2,268,100 $ 2,268,100 $ 2,394,637 $ 126,537
Commercial Collection 1,388,460 1,388,460 1,416,551 28,091
Other Charges for Services 5,250 5,250 19,850 14,600
Forfeits, Discounts and Penalties 57,530 57,530 0 (57,530)
Recycling 25,000 25,000 27,854 2,854
Other 3,020 3,020 2,540 (480)
Total Operating Revenues 3,747,360 3,747,360 3,861,432 114,072
Nonoperating Revenues:
Investment Income 139,640 139,640 108,880 (30,760)
Contributions 5,100 5,100 0 (5, 100)
Other 20,710 20,710 17,589 (3, 121)
Total Nonoperating Revenues 165,450 165,450 126,469 (38,981)
Total Solid Waste Collection Fund Revenues $ 3,912,810 $ 3,912,810 $ 3,987,901 $ 75,091
See reconciliation to GAAP basis on page 141.
-138-
CITY OF COLLEGE STATION, TEXAS
SOLID WASTE COLLECTION FUND
SCHEDULE OF EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Residential Collection:
Salaries and Benefits $ 704,612 $ 720,117 $ 677,095 $ 43,022
Supplies 88,741 88,741 84,993 3,748
Maintenance 185,670 185,670 180,498 5,172
Purchased Professional Services 321,240 323,740 242,758 80,982
Purchased Property Services 269,462 309,462 305,562 3,900
Other Purchased Services 232,720 230,020 236,946 (6,926)
Capital Outlay 7,500 7,559 14, 119 (6,560)
Total Residential Collection 1,809,945 1,865,309 1,741,971 123,338
Commercial Collection:
Salaries and Benefits 336,962 346,154 326,986 19,168
Supplies 68,840 71,540 73,175 (1,635)
Maintenance 168,540 168,540 152,216 16,324
Purchased Professional Services 0 0 285 (285)
Purchased Property Services 594,340 664,340 737,227 (72,887)
Other Purchased Services 332,110 332,110 323, 116 8,994
Capital Outlay 0 0 1,590 (1,590)
Total Commercial Collection 1,500,792 1,582,684 1,614,595 (31,911)
Nondepartmental:
Reimbursed Administrative 374,168 374,168 374,168 0
Principal Payments 116,413 116,413 115,801 612
Interest Expense 3,601 3,601 3,940 (339)
Public Agency Funding 37,000 37,000 37,000 0
Return on Investment 262,300 262,300 262,300 0
Operating Transfers Out 12,500 12,500 12,500 0
Contingency 50,000 47,500 0 47,500
Total Nondepartmental 855,982 853,482 805,709 47,773
Total Solid Waste Collection Fund Expenses $ 4,166,719 $ 4,301,475 $ 4,162,275 $ 139,200
See reconciliation to GAAP basis on page 141.
-139-
CITY OF COLLEGE STATION, TEXAS
NORTHGATE PARKING GARAGE FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Services $ 170,000 $ 170,000 $ 141,994 $ (28,006)
Total Operating Revenues 170,000 170,000 141,994 (28,006)
Operating Expenses:
Salaries and Benefits 58,160 59,060 54,032 5,028
Supplies 6,955 6,955 3,919 3,036
Maintenance 2,945 2,945 1,532 1,413
Purchased Professional Services 0 20,400 25,680 (5,280)
Purchased Property Services 0 0 517 (517)
Other Services 714 714 1,447 (733)
Capital Outlay 3,176,622 3,210,622 666,334 2,544,288
Other 0 0 4,910 (4,910)
Total Operating Expenses 3,245,396 3,300,696 758,371 2,542,325
Net Operating Income (Loss) (3,075,396) (3, 130,696) (616,377) 2,514,319
Nonoperating Revenues (Expenses):
Proceeds from Long-Term Debt 7,025,000 7,025,000 6,497,000 (528,000)
Investment Income 66,660 66,660 59,442 (7,218)
Principal Payments 0 0 (73,452) (73,452)
Interest Expense 0 0 (3,321) (3,321)
Debt Issuance Costs (91,300) (91,300) 0 91,300
Other, Net 0 0 (1,645) (1,645)
Total Nonoperating Revenues (Expenses) 7,000,360 7,000,360 6,478,024 (522,336)
Net Income Before Operating
Transfers 3,924,964 3,869,664 5,861,647 1,991,983
Operating Transfers In 0 0 76,773 76,773
Net Income $ 3,924,964 $ 3,869,664 $ 5,938,420 $ 2,068,756
See reconciliation to GAAP basis on page 141.
-140-
CITY OF COLLEGE STATION, TEXAS
ENTERPRISE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
For the Fiscal Year Ended September 30, 2000
SolidWast.e Northgate
Electric Water Seli\er Collection Parking Garage
Total Revenues Per Budget-Actual $ 44,993,889 $ 15,954,218 $ 16,648,914 $ 3,987,901 $ 6,696,791
Less Total Expense Per Budget -Actual 48,769,869 10,912,649 12,676,842 4,162,275 758,371
Net lncorre (Loss) Mjustrrent Basis (3,775,980) 5,041,569 3,972,072 (174,374) 5,938,420
.Add (Subtract)-Expenses (Rilvenues)
Related to Balance Sheet:
Reclass Principal Payrrent 1,071,550 659,400 1,864,050 115,801 0
Reverse Capital Qitlay 4,259,914 2,090,006 2,633,426 15,709 666,334
Reclass Contributed Capital (39,661) 0 0 0 0
Reclass Salaries and Benefits to
Const.ruction in Progress 752,190 5,990 18,853 0 0
.Adjust Accrued Vacation (14,677) 1,089 (5,472) 850 (61)
Adjust Accounts Payable 560 0 0 0 0
Md (Subtract) -Unbudgeted Revenue
(Expenses) Mjustrrents
FY 00 D;ipreciation (1,410,330) (1,131,933) (1, 107,250) (20,285) (1,464)
Current Year Revenue Accrual 1,425,541 327,085 278,158 139,230 0
Mjust Accrued Interest Payable 818 (102,257) (130, 111) 0 (26,509)
FY 00 Bond Am:>rtization Issuance Costs (13,919) (10,829) (9,341) 0 (168)
Prior Year Rilvenue Awual (2,231,763) (598,967) (427,456) (200,001) 0
FY 00 Bad Debt Expense (81,405) (25,881) (30,849) (19, 182) 0
Inventory Mjustrrent 5,367 (2,501) (4,701) (5,162) 0
Earnings in Joint Venture 0 0 0 916,210 0
Reclass Proceeds From Long Term Debt 0 (4,500,000) (6,000,000) 0 (6,497,000)
lnvestrrent Fair Value Mjustrrent 40,728 27,834 16,235 3,m 9,774
Awue FY 00 Expense (25,335) (40,658) 0 0 0
FY 00 Am:>rtization of Deferred Am:>unts (6,935) (4,920) (18,338) 0 0
Allocate Fleet Inventory Differenre 6,257 2,377 6,275 15,481 0
Reclass Principal Payrrent 0 0 0 0 73,452
Retainage Payable Wite-Off 70,771 17,425 9,180 0 0
FY 00 Payroll Accrual (40,405) (20,013) (23,972) (16,286) (798)
a11er, Net (61) (36) 640 (1) 0
Net lncorre (Loss), GAPP Basis $ (6,775) $ 1,734,780 $ 1,041,399 $ 765,763 $ 161,980
-141 -
-142 -
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the government and to other government
units, on a cost reimbursement basis.
Communication Services -to account for the activities related to the operation and maintenance of the
City's radio and telephone systems.
Employee Benefits -to account for self-insurance activity related to administration of the City's health
benefits plan.
Equipment Replacement -to account for the purchase of City equipment such as vehicles and large
motorized equipment, the telephone and radio systems, and replacement assets for existing
technological infrastructure equipment not budgeted in other funds.
Fleet Maintenance -to account for all activities related to the management of the City's vehicles and
heavy equipment, including preventive maintenance and vehicle repair activities.
Print/Mail Services -to account for the activities related to the City's printing and mailing operations.
Property and Casualty -to account for insurance activity relating to all claims filed for liability cases
(both injury and property) and property losses incurred for City property.
Unemployment -to account for self-insurance activity on claims filed under unemployment
compensation laws.
Utility Billing -to account for the billing and collection activities relating to the City's electric, water, and
sewer utilities and residential and commercial garbage collection.
Workers' Compensation -to account for self-insurance activity relating to administration of the City's
workers' compensation plan.
-143-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Communication Employee Equipment Fleet
SeNices Benefits Replacement Maintenance
Assets
Current Assets:
Equity in Cash and Cash Equivalents $ 3,807 $ 185,692 $ 1,328,410 $ 0
Equity in Investments 5,959 290,686 2,179,659 0
Receivables:
Accrued Interest 0 8,037 50,276 0
Accounts 0 29,073 0 3,870
Less Allowance for Uncollectible Accounts 0 0 0 0
Due From Other Funds 0 0 63,972 0
Inventories 0 0 0 188,711
Prepaid Costs 0 0 0 0
Total Current Assets 9,766 513,488 3,622,317 192,581
Property and Equipment:
Buildings & Building Improvements 0 0 0 746,575
Machinery and Equipment 1,199,067 0 9,765,995 198,231
Less Accumulated Depreciation (671,148) 0 (5,325,876) (307,100)
Construction in Progress 0 0 3,340,239 0
Total Property and Equipment 527,919 0 7,780,358 637,706
Total Assets $ 537,685 $ 513,488 $ 11,402,675 $ 830,287
Liabilities and Fund Equity
Current Liabilities:
Accounts Payable $ 3,449 $ 30,912 $ 4,800 $ 83,569
Due to Other Funds 0 0 0 63,972
Claims Payable 0 536,238 0 0
Accrued Liabilities 4,180 0 0 8,625
Total Current Liabilities 7,629 567,150 4,800 156,166
Noncurrent Liabilities:
Accrued Vacation 13, 105 0 0 24,598
Total Noncurrent Liabilities 13, 105 0 0 24,598
Total Liabilities 20,734 567,150 4,800 180,764
Fund Equity:
Contributed Capital 860,672 0 1,279,100 728,268
UnreseNed Retained Earnings (Deficits) (343,721) (53,662) 10,118,775 (78,745)
Total Fund Equity 516,951 (53,662) 11,397,875 649,523
Total Liabilities and Fund Equity $ 537,685 $ 513,488 $ 11,402,675 $ 830,287
-144-
Totals
Print/Mail Property and Workers'
Services Casualty Unemployment Utility Billing Compensation 2000 1999
$ 6,522 $ 141,203 $ 55,224 $ 44,929 $ 228,154 $ 1,993,941 $ 795,858
10,209 221,043 86,448 70,332 357,156 3,221,492 4,276,541
0 5,015 1,996 1,631 8,377 75,332 58,666
0 137,429 0 20,150 0 190,522 189,659
0 (75) 0 (8,751) 0 (8,826) (5,241)
0 0 0 0 0 63,972 58,498
19,455 0 0 0 0 208,166 213,166
17,587 0 0 0 22,000 39,587 55,805
53,773 504,615 143,668 128,291 615,687 5,784,186 5,642,952
0 0 0 0 0 746,575 746,575
111,706 0 0 771,545 0 12,046,544 10,319,622
(91,545) 0 0 (633,228) 0 (7,028,897) (5,664,236)
0 0 0 680,514 0 4,020,753 3,969,909
20, 161 0 0 818,831 0 9,784,975 9,371,870
$ 73,934 $ 504,615 $ 143,668 $ 947,122 $ 615,687 $ 15,569,161 $ 15,014,822
$ 12,605 $ 8,206 $ 0 $ 3,959 $ 45,662 $ 193, 162 193,611
0 0 0 0 0 63,972 58,498
0 47,554 0 0 117,261 701,053 678,426
2,474 0 0 16,446 0 31,725 87,940
15,079 55,760 0 20,405 162,923 989,912 1,018,475
3,790 0 0 49,135 0 90,628 87,541
3,790 0 0 49,135 0 90,628 87,541
18,869 55,760 0 69,540 162,923 1,080,540 1,106,016
46,475 0 0 381, 137 0 3,295,652 3,292,953
8,590 448,855 143,668 496,445 452,764 11, 192,969 10,615,853
55,065 448,855 143,668 877,582 452,764 14,488,621 13,908,806
$ 73,934 $ 504,615 $ 143,668 $ 947,122 $ 615,687 $ 15,569,161 $ 15,014,822
-145-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS (DEFICITS)
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Communication Employee Equipment Fleet
Services Benefits Replacement Maintenance
Operating Revenues:
Charges for Services $ 444,981 $ 0 $ 2,266,265 $ 1,247,815
Premiums 0 2,487,079 0 0
Other 238 0 0 2,803
Total Operating Revenues 445,219 2,487,079 2,266,265 1,250,618
Operating Expenses:
Salaries and Benefits 266,814 0 0 526,439
Supplies 135,407 0 655 421,346
Maintenance 24,874 0 0 25,287
Purchased Professional Services 10,883 0 0 2,480
Purchased Property Services 5,366 0 0 17,855
Other Purchased Services 35,855 0 0 35,696
Claims 0 2,471,236 0 0
Administration Fees 0 132,079 0 0
Premiums 0 310,031 0 0
Reimbursed Administrative 71,000 0 0 131,800
Depreciation 105,758 0 1,396,601 34,444
Other 0 0 0 22,615
Total Operating Expenses 655,957 2,913,346 1,397,256 1,217,962
Operating Income (Loss) (210,738) (426,267) 869,009 32,656
Nonoperating Revenues (Expenses):
Investment Income 129 32,628 191,634 0
Reimbursed Expenses 0 0 0 0
Interest Expense 0 0 0 (3, 181)
Other, Net 0 (1,191) 12,800 10
Total Nonoperating Revenues (Expenses) 129 31,437 204,434 (3, 171)
Income (Loss) Before Operating Transfers (210,609) (394,830) 1,073,443 29,485
Operating Transfers:
Operating Transfers In 10,000 100,000 0 0
Operating Transfers Out 0 0 0 0
Total Operating Transfers 10,000 100,000 0 0
Net Income (Loss) (200,609) (294,830) 1,073,443 29,485
Retained Earnings (Deficits), October 1 (143, 112) 241,168 9,045,332 (108,230)
Retained Earnings (Deficits), September 30 $ (343,721) $ (53,662) $ 10,118,775 $ (78,745)
-146-
Totals
PrinUMail Property and Workers'
Services Casualty Unemployment Utility Billing Compensation 2000 1999
$ 323,864 $ 0 $ 0 $ 1,935,367 $ 0 $ 6,218,292 $ 6,264,015
0 469,430 0 0 276,234 3,232,743 2,981,143
23 561 0 142,208 0 145,833 82,292
323,887 469,991 0 2,077,575 276,234 9,596,868 9,327,450
159,815 0 0 1,027,950 0 1,981,018 1,853,494
81,236 0 0 55,079 0 693,723 560,097
7,356 0 0 22,257 0 79,774 89,708
39 0 0 3,478 0 16,880 21,261
36,448 0 0 21,369 0 81,038 81,929
9,930 0 0 180,733 0 262,214 232,355
0 55,307 8,545 0 283,709 2,818,797 2,222,201
0 10,166 0 0 44,062 186,307 160,241
0 190,854 0 0 0 500,885 433,285
44,300 62,270 0 753,980 57,270 1,120,620 989,438
5,548 0 0 46,488 0 1,588,839 1,303,958
0 0 0 7,094 0 29,709 30, 116
344,672 318,597 8,545 2, 118,428 385,041 9,359,804 7,978,083
(20,785) 151,394 (8,545) (40,853) (108,807) 237,064 1,349,367
0 13,069 7,405 4,939 34,070 283,874 212,072
0 35,548 0 0 0 35,548 41,716
(62) 0 0 0 0 (3,243) (10,223)
0 0 0 2,254 0 13,873 54,005
(62) 48,617 7,405 7,193 34,070 330,052 297,570
(20,847) 200,011 (1, 140) (33,660) (74,737) 567, 116 1,646,937
0 0 0 0 0 110,000 200,000
0 0 0 0 (100,000) (100,000) (200,000)
0 0 0 0 (100,000) 10,000 0
(20,847) 200,011 (1,140) (33,660) (174,737) 577, 116 1,646,937
29,437 248,844 144,808 530,105 627,501 10,615,853 8,968,916
$ 8,590 $ 448,855 $ 143,668 $ 496,445 $ 452,764 $ 11,192,969 $ 10,615,853
-147-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 2000
(With comparative totals for the fiscal year ended September 30, 1999)
Communication Employee Equipment Fleet
Services Benefits Replacement Maintenance
Cash Flo\NS from Operating Activities
Cash Received from Customers $ 444,981 $ 2,499,315 $ 2,266,265 $ 1,247,667
Cash Payments to Suppliers for Goods and Services (286,372) (2,824,337) (655) (718,477)
Cash Payments to Employees for Services (273,477) 0 0 (530,781)
,. Cash Received for Reimbursed Expenses 0 0 0 0
Cash Received for Miscellaneous Revenues 238 0 0 2,813
Cash Received from Other Funds 0 0 0 5,474
Interest Paid on lnterfund Loans 0 0 0 (3, 181)
Cash Paid to Other Funds 0 0 (5,474) 0
Cash Paid for Miscellaneous Expenses 0 (1,281) 0 0
Net Cash Provided (Used) by Operating Activities (114,630) (326,303) 2,260,136 3,515
Cash Flo\NS from Noncapital Financing Activities:
Operating Transfers In from Other Funds 10,000 100,000 0 0
Operating Transfers Out to Other Funds 0 0 0 0
Net Cash Provided (Used) by Noncapital Financing Activities 10,000 100,000 0 0
Cash Flo\NS from Capital and Related Financing Activities:
Acquisition and Construction of Capital Assets (5,647) 0 (2,015,698) (3,515)
Proceeds from Sale of Assets 0 0 49,950 0
Net Cash Used by Capital and Related Financing Activities (5,647) 0 (1,965,748) (3,515)
Cash Flo\NS from Investing Activities:
Purchase of Investments (1,425) (69,090) (518,340) 0
Proceeds from Sale and Maturities of
Investment Securities 95,468 343,630 899,000 0
Investment Income 1,431 32,284 176,890 0
Net Cash Provided (Used) by Investing Activities 95,474 306,824 557,550 0
Net Increase (Decrease) in Cash and Cash Equivalents (14,803) 80,521 851,938 0
Cash and Cash Equivalents, October 1 18,610 105, 171 476,472 0
Cash and Cash Equivalents, September 30 $ 3,807 $ 185,692 $ 1,328,410 $ 0
Reconciliation of Operating Income (Loss) to Net Cash
Provided (Used) by Operating Activities:
Operating Income (Loss) $ (210,738) $ (426,267) $ 869,009 $ 32,656
Adjustment to Reconcile Operating Income (Loss) to Net
Cash Provided (Used) by Operating Activities:
Depreciation 105,758 0 1,396,601 34,444
Provision for Uncollectible Accounts 0 0 0 (2,367)
Miscellaneous Nonoperating Revenues 0 0 0 10
Miscellaneous Nonoperating Expenses 0 (1,281) 0 (3,329)
Change in Assets and Liabilities:
Change in Accounts Receivable 0 12,236 0 0
Change in Due from Other Funds 0 0 (5,474) 0
Change in Inventory 0 0 0 (7,363)
Change in Prepaid Costs 0 0 0 0
Change in Accounts Payable (2,987) 30,692 0 (47,369)
Change in Due to Other Funds 0 0 0 5,474
Change in Claims Payable 0 58,317 0 0
Change in Accrued Liabilities (7,939) 0 0 (14,366)
Change in Accrued Vacation 1,276 0 0 5,725
Total Adjustments 96,108 99,964 1,391, 127 (29, 141)
Net Cash Provided (Used) by Operating Activities $ (114,630) $ (326,303) $ 2,260,136 $ 3,515
-148-
Totals
Print/Mail Property and Utility Workers'
Services Casualty Unemployment Billing Compensation 2000 1999
$ 323,864 $ 469,365 $ 0 $ 1,922,481 $ 276,234 $ 9,450,172 $ 9,150,672
(144,881) (375,892) (8,545) (1,048,894) (322,623) (5,730,676) (4,862,074)
(162,365) 0 0 (1,051,570) 0 (2,018,193) (1,843,501)
0 35,548 0 0 0 35,548 34,861
98 0 0 144,462 0 147,611 60
0 0 0 0 0 5,474 0
0 0 0 0 0 (3, 181) (10,297)
0 0 0 0 0 (5,474) (130,408)
(62) (93) 0 0 0 (1,436) (3,762)
16,654 128,928 (8,545) (33,521) (46,389) 1,879,845 2,335,551
0 0 0 0 0 110,000 200,000
0 0 0 0 (100,000) (100,000) (258,498)
0 0 0 0 (100,000) 10,000 (58,498)
(8,891) 0 0 (30,235) 0 (2,063,986) (2,375,257)
0 0 0 0 0 49,950 71,697
(8,891) 0 0 (30,235) 0 (2,014,036) (2,303,560)
(2,648) (52,575) (20,565) (16,725) (84,930) (766,298) (3,400,878)
0 19,297 54,819 92,969 316,254 1,821,437 3,418,076
0 10,610 7,052 5,164 33,704 267,135 271,377
(2,648) (22,668) 41,306 81,408 265,028 1,322,274 288,575
5,115 106,260 32,761 17,652 118,639 1,198,083 262,068
1,407 34,943 22,463 27,277 109,515 795,858 533,790
$ 6,522 $ 141,203 $ 55,224 $ 44,929 $ 228,154 $ 1,993,941 $ 795,858
$ (20,785) $ 151,394 $ (8,545) $ (40,853) $ (108,807) $ 237,064 $ 1,349,367
5,548 0 0 46,488 0 1,588,839 1,303,958
0 (654) 0 6,606 0 3,585 5,985
75 35,548 0 2,254 0 37,887 34,921
(62) 0 0 0 0 (4,672) (14,059)
0 (65) 0 (12,886) 0 (715) (176,778)
0 0 0 0 0 (5,474) 0
12,363 0 0 0 0 5,000 12,407
16,218 0 0 0 0 16,218 (9,946)
7,346 (4,849) 0 (1,355) 45,662 27,140 (82,546)
0 0 0 0 0 5,474 (130,408)
0 (52,446) 0 0 16,756 22,627 12,116
(4,202) 0 0 (29,708) 0 (56,215) 24,371
153 0 0 (4,067) 0 3,087 6,163
37,439 (22,466) 0 7,332 62,418 1,642,781 986,184
$ 16,654 $ 128,928 $ (8,545) $ (33,521) $ (46,389) $ 1,879,845 $ 2,335,551
-149-
CITY OF COLLEGE STATION, TEXAS
COMMUNICATION SERVICES FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Services $ 455,020 $ 455,020 $ 444,981 $ (10,039)
Total Operating Revenues 455,020 455,020 444,981 (10,039)
Operating Expenses:
Salaries and Benefits 255,660 266,385 279, 161 (12,776)
Supplies 71,383 71,383 135,407 (64,024)
Maintenance 62,344 62,344 24,874 37,470
Purchased Professional Services 18,300 18,300 10,883 7,417
Purchased Property Services 6,690 6,690 5,366 1,324
Other Services 40,958 40,958 35,855 5,103
Reimbursed Administrative 71,000 71,000 71,000 0
Capital Outlay 0 2,294 5,647 (3,353)
Total Operating Expenses 526,335 539,354 568,193 (28,839)
Operating Income (Loss): (71,315) (84,334) (123,212) (38,878)
Nonoperating Revenues:
Investment Income 5,400 5,400 167 (5,233)
Total Nonoperating Revenues 5,400 5,400 167 (5,233)
Loss Before Operating Transfers (65,915) (78,934) (123,045) (44,111)
Operating Transfers In 0 0 10,000 10,000
Net Loss $ (65,915) $ (78,934) $ (113,045) $ (34, 111)
See reconciliation to GMP basis on page 160.
-150-
CITY OF COLLEGE STATION, TEXAS
EMPLOYEE BENEFITS FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 2,172,732 $ 2,172,732 $ 2,487,079 $ 314,347
Total Operating Revenues 2,172,732 2,172,732 2,487,079 314,347
Operating Expenses:
Claims 2,010,000 2,010,000 2,400,684 (390,684)
Administrative Fees 98,500 98,500 132,079 (33,579)
Premiums 275,000 275,000 310,031 (35,031)
Other 10,000 10,000 0 10,000
Total Operating Expenses 2,393,500 2,393,500 2,842,794 (449,294)
Operating Loss: (220,768) (220,768) (355,715) (134,947)
Nonoperating Revenues (Expenses):
Investment Income · 16,014 16,014 31,542 15,528
Other.Net (10,000) (10,000) (1,191) 8,809
Total Nonoperating Revenues (Expenses) 6,014 6,014 30,351 24,337
Loss Before Operating Transfers (214,754) (214,754) (325,364) (110,610)
Operating Transfers In 100,000 100,000 100,000 0
Net Income (loss) $ (114,754) $ (114,754) $ (225,364) $ 110,610
See reconciliation to GAAP basis on page 160.
-151-
CITY OF COLLEGE STATION, TEXAS
EQUIPMENT REPLACEMENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Goods and Services $ 2,266,264 $ 2,266,264 $ 2,266,265 $
Total Operating Revenues 2,266,264 2,266,264 2,266,265
Operating Expenses:
Capital Outlay 2,013,067 2,626,071 1,988,764 637,307
Total Operating Expenses 2,013,067 2,626,071 1,988,764 637,307
Operating Income (Loss): 253,197 (359,807) 277,501 637,308
Nonoperating Revenues:
Investment Income 120,000 120,000 184,840 64,840
Other, Net 0 0 12,801 12,801
Total Nonoperating Revenues 120,000 120,000 197,641 77,641
Net Income (Loss) $ 373,197 $ (239,807) $ 475,142 $ 714,949
See reconciliation to GAAP basis on page 160.
-152-
CITY OF COLLEGE STATION, TEXAS
FLEET MAINTENANCE FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Goods and Services $ 1,204,500 $ 1,204,500 $ 1,247,815 $ 43,315
Total Operating Revenues 1,204,500 1,204,500 1,247,815 43,315
Operating Expenses:
Salaries and Benefits 516,949 531,692 512,089 19,603
Supplies 408,266 408,266 421,346 (13,080)
Maintenance 25,570 25,570 25,287 283
Purchased Professional Services 2,100 2,100 2,480 (380)
Purchased Property Services 16,750 16,750 17,855 (1, 105)
Other Services 41,717 41,717 35,696 6,021
Reimbursed Administrative 131,800 131,800 131,800 0
Capital Outlay 0 0 3,515 (3,515)
Other 0 0 22,615 (22,615)
Contingency 16,500 16,500 0 16,500
Total Operating Expenses 1,159,652 1, 174,395 1,172,683 1,712
Operating Income: 44,848 30,105 75,132 45,027
Nonoperating Revenues:
Investment Income 1,000 1,000 (3, 112) (4,112)
Other, Net 0 0 10 10
Total Nonoperating Revenues 1,000 1,000 (3, 102) (4,102)
Net Income $ 45,848 $ 31,105 $ 72,030 $ 40,925
See reconciliation to GAAP basis on page 160.
-153-
CITY OF COLLEGE STATION, TEXAS
PRINT/MAIL SERVICES FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Goods and Services $ 308,370 $ 308,370 $ 323,864 $ 15,494
Total Operating Revenues 308,370 308,370 323,864 15,494
Operating Expenses:
Salaries and Benefits 132,364 154,397 157,188 (2,791)
Supplies 45,850 65,590 81,236 (15,646)
Maintenance 7,820 7,820 7,356 464
Purchased Professional Services 0 0 39 (39)
Purchased Property Services 48,106 48,106 36,448 11,658
Other Services 13,312 13,312 9,930 3,382
Reimbursed Administrative 44,300 44,300 44,300 0
Capital Outlay 0 9,322 8,891 431
Total Operating Expenses 291,752 342,847 345,388 (2,541)
Operating Income (Loss): 16,618 (34,477) (21,524) 12,953
Nonoperating Revenues (Expenses):
Investment Income 1,800 1,800 (60) (1,860)
Total Nonoperating Revenues (Expenses) 1,800 1,800 (60) (1,860)
Net Income (Loss) $ 18,418 $ (32,677) $ (21,584) $ 11,093
See reconciliation to GMP basis on page 160.
-154-
CITY OF COLLEGE STATION, TEXAS
PROPERTY AND CASUAL TY FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 469,430 $ 469,430 $ 469,430 $ 0
Total Operating Revenues 469,430 469,430 469,430 0
Operating Expenses:
Claims 160,000 160,000 107,753 52,247
Administrative Fees 9,450 9,450 10,166 (716)
Premiums 206,000 206,000 190,854 15,146
Reimbursed Administrative 62,270 62,270 62,270 0
Contingency 12,000 12,000 0 12,000
Total Operating Expenses 449,720 449,720 371,043 78,677
Operating Income: 19,710 19,710 98,387 78,677
Nonoperating Revenues (Expenses):
Investment Income 0 0 12,391 12,391
Reimbursed Expenses 10,000 10,000 35,548 25,548
Other, Net (4,000) (4,000) 0 4,000
Total Nonoperating Revenues (Expenses) 6,000 6,000 47,939 41,939
Net Income $ 25,710 $ 25,710 $ 146,326 $ 120,616
See reconciliation to GMP basis on page 160.
-155-
CITY OF COLLEGE STATION, TEXAS
UNEMPLOYMENT FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Premiums $ 0 $ 0 $ 0 $ 0
Total Operating Revenues 0 0 0 0
Operating Expenses:
Claims 26,000 26,000 8,545 17,455
Total Operating Expenses 26,000 26,000 8,545 17,455
Operating Income (Loss): (26,000) (26,000) (8,545) 17,455
Nonoperating Revenues:
Investment Income 6,629 6,629 7,135 506
Total Nonoperating Revenues 6,629 6,629 7,135 506
Net Income (Loss) $ (19,371) $ (19,371) $ (1,410) $ 17,961
See reconciliation to GAAP basis on page 160.
-156-
CITY OF COLLEGE STATION, TEXAS
UTILITY BILLING FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Actual (Unfavorable)
Operating Revenues:
Charges for Goods and Services $ 1,935,367 $ 1,935,367 $ 1,935,367 $ 0
Miscellaneous 0 0 141,401 141,401
Total Operating Revenues 1,935,367 1,935,367 2,076,768 141,401
Operating Expenses:
Salaries and Benefits 988,492 1,032,289 1,015,571 16,718
Supplies 52,800 52,800 55,079 (2,279)
Maintenance 30,790 30,790 22,257 8,533
Purchased Professional Services 5,220 5,220 3,478 1,742
Purchased Property Services 22,290 22,290 21,369 921
Other Services 169,380 169,380 180,733 (11,353)
Reimbursed Administrative 753,980 753,980 753,980 0
Capital Outlay 0 92,753 30,235 62,518
Contingency 30,000 22,000 0 22,000
Total Operating Expenses 2,052,952 2,181,502 2,082,702 98,800
Operating Income (Loss): (117,585) (246, 135) (5,934) 240,201
Nonoperating Revenues (Expenses):
Investment Income 6,300 6,300 4,719 (1,581)
Other, Net 0 0 1,679 1,679
Total Nonoperating Revenues (Expenses) 6,300 6,300 6,398 98
Net Income (Loss) $ (111,285) $ (239,835) $ 464 $ 240,299
See reconciliation to GAAP basis on page 160.
-157-
CITY OF COLLEGE STATION, TEXAS
WORKERS' COMPENSATION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL (BUDGETARY BASIS)
For the Fiscal Year Ended September 30, 2000
Variance
Original Revised Favorable
Budget Budget Ac tual (Unfavorable)
Operating Revenues:
Premiums $ 251,821 $ 251,821 $ 276,234 $ 24,413
Total Operating Revenues 251,821 251,821 276,234 24,413
Operating Expenses:
Administrative Fees 46,400 46,400 44,062 2,338
Claims 175,000 175,000 266,952 (91,952)
Reimbursed Administrative 57,270 57,270 57,270 0
Contingency 10,000 10,000 0 10,000
Total Operating Expenses 288,670 288,670 368,284 (79,614)
Operating Loss: (36,849) (36,849) (92,050) (55,201)
Nonoperating Revenues (Expenses):·
Investment Income 31,457 31,457 32,938 1,481
Other, Net (16,000) (16,000) 0 16,000
Total Nonoperating Revenues (Expenses) 15,457 15,457 32,938 17,481
Net Loss Before Operating Transfers (21,392) (21,392) (59, 112) (37,720)
Operating Transfers Out (100,000) (100,000) (100,000) 0
Net Loss $ (121,392) $ (121,392) $ (159,112) $ (37,720)
See reconciliation to GAAP basis on page 160.
-158-
-159-
CITY OF COLLEGE STATION, TEXAS
INTERNAL SERVICE FUNDS
SCHEDULE FOR RECONCILIATION OF REVENUES
AND EXPENSES (BUDGETARY BASIS)
TO GAAP BASIS STATEMENT OF INCOME
For the Fiscal Year Ended September 30, 2000
Communication Employee Equipment Fleet
Services Benefits Replacement Maintenance
Total Revenues and Operating Transfers
Per Budget -Actual $ 455,148 $ 2,618,621 $ 2,463,906 $ 1,247,825
Less Total Expenses Per Budget -Actual 568,193 2,843,985 1,988,764 1,175,795
Net Income (Loss) Budgetary Basis (113,045) (225,364) 475,142 72,030
Add (Deduct) Revenues (Expenses)
Related to Balance Sheet:
Reverse Capital Outlay 5,647 0 1,988,764 3,515
Vacation Payable Accrual (1,276) 0 0 (5,725)
Record Asset Retirements 0 0 0 0
Transfer Project from CIP to Expense 0 0 0 0
Reclass Salaries and Benefits to
Construction in Progress 17,802 0 0 0
Inventory Adjustment 0 0 0 439
Add (Deduct) -Unbudgeted Revenue
(Expense) Adjustments:
Adjust Claims Payable 0 (70,552) 0 0
Bad Debt Adjustment 0 0 0 0
FYOO Depreciation Expense (105,758) 0 (1,396,601) (34,444)
Adjust Stop/Loss Receivable 0 0 0 0
Investment Fair Value Adjustments (38) 1,086 6,794 (69)
Accounts Payable Adjustments 0 0 (656) 0
Accrue FYOO Revenue (Expense) 238 0 0 2,364
FYOO Utility Revenue Accrual 0 0 0 0
FYOO Payroll Accrual (4,179) 0 0 (8,625)
Net Income (Loss), GAAP Basis $ (200,609) $ (294,830) $ 1,073,443 $ 29,485
-160-
Print/Mail Property and Workers'
Services Casualty Unemployment Utility Billing Compensation
$ 323,864 $ 517,369 $ 7,135 $ 2,083,166 $ 309,172
345,448 371,043 8,545 2,082,702 468,284
(21,584) 146,326 (1,410) 464 (159,112)
8,891 0 0 30,235 0
(153) 0 0 4,067 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 52,446 0 1,555 (16,757)
0 0 0 (7,094) 0
(5,548) 0 0 (46,488) 0
0 0 0 0 0
(2) 678 270 220 1,132
0 0 0 0 0
23 561 0 336 0
0 0 0 (509) 0
(2,474) 0 0 (16,446) 0
$ (20,847) $ 200,011 $ (1, 140) $ (33,660) $ (174,737)
-161-
-162-
TRUST FUNDS
Trust Funds are used to account for assets held by the City in a trustee capacity.
Cemetery Perpetual Care Non-Expendable Trust Fund -to account for principal trust amounts
received and related interest income for the College Station cemetery.
Fireman's Relief and Retirement Fund -to account for the accumulation of resources for
pension benefit payments to qualified public safety employees.
-163-
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
BALANCE SHEET
SEPTEMBER 30, 2000
Assets
Equity in Cash and Cash Equivalents
Equity in Investments
Receivables:
Accrued Interest
Accounts
Less Allowance for
Uncollectible Accounts
Inventories
Total Assets
Liabilities and Fund Balances
Liabilities:
Accounts Payable
Total Liabilities
Fund Balances:
Reserved:
Reserved for Perpetual Care
Total Fund Balances
Total Liabilities and Fund Balances
$ 187,948
294,217
6,791
12,862
(543)
2,127
$ 503,402
$ 1,982
1,982
501,420
501,420
$ 503,402
-164-
Operating Revenues:
Sale of Cemetery Lots
Investment Income
Contributions
Total Operating Revenues
Operating Expenses:
Maintenance
Other
Total Operating Expenses
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND BALANCES
SEPTEMBER 30, 2000
$ 71,950
23,799
19,898
115,647
380
1,192
1,572
Income (Loss) Before Operating Transfers 114,075
Operating Transfers In 0
Net Income (Loss) 114,075
Fund Balances, October 1 387,345
Fund Balances, September 30 $ 501,420
-165-
CITY OF COLLEGE STATION, TEXAS
CEMETERY PERPETUAL CARE FUND
STATEMENT OF CASH FLOWS
For the Fiscal Year Ended September 30, 2000
Cash Flows from Operating Activities
Cash Received from Customers
Cash Payments to Suppliers for Goods
and Services
Cash Received from Contributions
Cash Received from Miscellaneous Revenues
Net Cash Provided by Operating Activities
Cash Flows from Investing Activities
Purchase of Investments
Proceeds from Sale and Maturities of Investments
Interest on Investments
Net Cash Provided by Investing Activities
Net Increase in Cash and Cash Equivalents
Cash and Cash Equivalents, October 1
Cash and Cash Equivalents, September 30
Reconciliation of Operating Income to Net
Cash Provided by Operating Activities:
Operating Income
Adjustments to Reconcile Operating Income to Net Cash
Provided by Operating Activities:
Provision for Uncollectible Accounts
Investment Income Reported as Operating Income
Change in Assets and Liabilities:
Change in Accounts Receivable
Change in Inventory
Change in Accounts Payable
Total Adjustments
Net Cash Provided by Operating Activities
Noncash Operating Activities:
$
$
$
$
An adjustment of ($917) to record investments at fair value was made at 9/30/00.
-166-
69,520
19,898
781
90,199
(69,960)
88,283
21,263
39,586
129,785
58,163
187,948
114,075
543
(23,799)
(2,430)
649
1,161
(23,876)
90,199
CITY OF COLLEGE STATION, TEXAS
FIREMAN'S RELIEF AND RETIREMENT FUND
STATEMENT OF CHANGES IN PLAN NET ASSETS
For the Fiscal Year Ended September 30, 2000
Additions
Contributions
Employer $ 1,078
Total Additions 1,078
Deductions
Benefits (2,229)
Total Deductions (2,229)
Decrease in Net Assets (1,151)
Net Assets at October 1 1, 151
Net Assets at September 1 $ 0
-167-
-168-
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund operations.
-169-
-170 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE
September 30, 2000
General Fixed Assets:
Building and Building Improvements
Improvements
Machinery and Equipment
Parks System
Construction In Progress
Land
Total General Fixed Assets
Investment in General Fixed Assets from:
Capital Projects
General Fund Revenues
Special Revenue Funds
Contributions
Acquisitions Prior to July 1, 1979 -Source Undetermined
Total Investment in General Fixed Assets
-171-
$ 18,252,095
42,448,752
10,943,320
12,748,534
12,774,881
10,570,680
$ 107,738,262
$ 77,525,707
7,842,911
5,459,553
9,988,056
6,922,035
$ 107,738,262
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE BY FUNCTION AND ACTIVITY
September 30, 2000
Building and
Building
Total Land Improvements
General Fund:
General Government $ 570,124 $ 0 $ 59,444
Fiscal Services 430,704 0 10,654
Public Services 848,683 1,500 45,028
Police 622,565 0 18,571
Fire 951,813 0 3,869
Development Services 414,256 0 11, 140
Parks 1,261,719 0 283,803
Management Services 1,138,956 0 9,223
Other 1,404,091 1,404,091 0
Library 200,000 40,000 0
Total General Fund 7,842,911 1,445,591 441,732
Special Revenue Funds:
Parks Escrow 323,341 39,667 0
Federal Grants 3,835,233 335,323 466,020
Hotel/Motel 115,359 115,359 0
Other 1,185,620 33,413 1,099,646
Total Special Revenue Funds 5,459,553 523,762 1,565,666
Capital Projects Funds:
Certficate of Obligation 1,732,352 637,168 400,000
Drainage Fund 88,354 0 0
Capital Equipment 3,292,601 0 274,985
Southwest Parkway 642,231 0 0
1971 Bond Funds 172,838 0 0
1976 Bo'nd Funds 126,377 0 1,495
1978 Bond Funds 533,706 0 25,141
1978 II Bond Funds 2,803,997 485,325 579,005
1981 Bond Funds 1,904,043 224,979 1,114,176
1982 Bond Funds 3,898,839 372,834 1,237,290
1982 II Bond Funds 10,458,784 1,734,849 1,488,468
1984 Bond Funds 9,656,153 799, 115 4,136,771
1989 Bond Funds 2,506,805 91, 112 583,492
1991 Bond Funds 6,236,990 13,795 0
1995 Bond Funds 5,420,628 776,854 2,353,745
General Government Projects 986,544 0 943,194
Parks Project Fund 3,522,659 1,503,117 0
Streets Project Fund 6,033,732 246,150 0
College Station Business Park Fund 3,518,742 1,570 1,028,142
Northgate Revitalization Fund 1,214,451 257,854 126,936
Total Capital Projects Funds 64,750,826 7,144,722 14,292,840
Contributions/Donations 9,988,056 0 0
Aquisitions Prior to July 1, 1979 -Source
Undetermined 6,922,035 1,456,605 1,951,857
Total General Fixed Assets Allocated to
Functions 94,963,381 10,570,680 18,252,095
Construction in Progress 12,774,881 0 2,746,443
Total General Fixed Assets $ 107,738,262 $ 10,570,680 $ 20,998,538
-172-
Machinery
Tools and Parks
Equipment System Improvements
$ 510,680 $ 0 $ 0
420,050 0 0
748,610 53,545 0
603,994 0 0
947,944 0 0
402,620 0 496
598,039 379,877 0
1,129,733 0 0
0 0 0
160,000 0 0
5,521,670 433,422 496
1,300 282,374 0
57,601 373,866 2,602,423
0 0 0
32,509 0 20,052
91,410 656,240 2,622,475
695,184 0 0
0 0 88,354
2,918,104 89,835 9,677
0 0 642,231
0 0 172,838
0 13,249 111,633
0 162,399 346,166
13,967 1,070,353 655,347
930 22,568 541,390
284,443 423,381 1,580,891
694,379 4,633,604 1,907,484
170,717 589,712 3,959,838
14,560 5,575 1,812,066
0 1,591,369 4,631,826
0 225,076 2,064,953
0 0 43,350
0 2,019,542 0
0 0 5,787,582
0 0 2,489,030
0 0 829,661
4,792,284 10,846,663 27,674,317
0 0 9,988,056
537,956 812,209 2, 163,408
10,943,320 12,748,534 42,448,752
611,362 1,241,366 8,175,710
$ 11,554,682 $ 13,989,900 $ 50,624,462
-173-
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY
September 30, 2000
General Fixed General Fixed
Assets Transfers/ Assets
9/30/99 A:lditions Retirerrents a her 9/30/00
Function and Activity
General Fund:
General Govemrrent $ 594,100 $ 1,272 $ (25,338) 0 $ 570,124
Fiscal Services 449,979 20,286 (39,561) 0 430,704
Public Services 831,782 27,207 (10,300) 0 848,683
Police 605,562 60,369 (43,366) 0 622,565
Fire 995,749 22,751 (66,687) 0 951,813
Development Services 451,771 7,036 (44,551) 0 414,256
Parks 1,317,103 7,650 (63,034) 0 1,261,719
Managerrent Services 979,071 210,407 (50,522) 0 1,138,956
aher 1,404,091 0 0 0 1,404,091
Library 200,000 0 0 0 200,000
Total General Fund 7,829,298 356,978 (343,365) 0 7,842,911
Special Revenue Funds:
Federal Grants 3,699,705 135,528 0 0 3,835,233
Parks Escrcm 267,741 55,600 0 0 323,341
aher 1,301,200 0 (221) 0 1,300,979
Total Special Revenue Funds 5,268,646 191, 128 (221) 0 5,459,553
Capital Projects Funds:
Certficate of ())ligation 1,732,352 0 0 0 1,732,352
South\i\eS! Parkway 642,231 0 0 0 642,231
1971 Bond Funds 172,838 0 0 0 172,838
1976 Bond Funds 126,377 0 0 0 126,377
1978 Bond Funds 533,700 0 0 0 533,706
197811 Bond Funds 2,803,997 0 0 0 2,803,997
1981 Bond Funds 1,904,043 0 0 0 1,904,043
1982 Bond Funds 3,898,839 0 0 0 3,898,839
198211 Bond Funds 10,458,784 0 0 0 10,458,784
1984 Bond Funds 9,656,153 0 0 0 9,656,153
1989 Bond Funds 2,500,805 0 0 0 2,500,805
1991 Bond Funds 6,236,990 0 0 0 6,236,990
1995 Bond Funds 5,420,628 0 0 0 5,420,628
General Govemrrent Projects 943,194 43,350 0 0 986,544
Parks Project Fund 2,838,552 684,107 0 0 3,522,659
Streets Project Fund 3,031,121 3,002,611 0 0 6,033,732
College Station Business Park Fund 2,198,655 1,320,087 0 0 3,518,742
Northgate Revitalization Fund 1,214,451 0 0 0 1,214,451
Drainage Fund 88,354 0 0 0 88,354
Capital Equiprrent Fund 3,292,601 0 0 0 3,292,601
Total Capital Projects Funds 59,700,671 5,050,155 0 0 64,750,826
Contributions/Donations 7,085,091 2,002,965 0 0 9,988,056
f\£luisitions Prior to July 1, 1979 -Source
Undetemined 6,922,035 0 0 0 6,922,035
Construction in Progress 6,465,142 11,553,009 (5,243,270) 0 12,774,881
Total General Fixed A<>sets $ 93,270,883 $ 20,054,235 $ (5,586,856) $ 0 $ 107,738,262
-174-
STATISTICAL SECTION
-175-
I J
··I
l ,·1
I I
CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES (1)
LAST TEN FISCAL YEARS
Fiscal General Property Franchise Fees Sales & Mixed
Year Tax Drink Tax
1991 $1,482,577 $328,524 $6,523,709
1992 1,376,970 358,949 7,209,497
1993 1,627,228 407, 168 7,995,877
1994 2,086,274 358,392 8,776,093
1995 2,365,740 485,368 9,008,363
1996 2,632,408 1,876,572 (2) 9,605,208
1997 2,733,016 1,088,349 9,929, 157
1998 2,753,863 1,415,464 11, 107,446
1999 3, 139,361 1,523,736 11,662,546
2000 3,420,720 1,577,815 12, 759,591
(1) Revenues presented include the General and Debt Service Funds.
Licenses & Fines, Forfeits
Permits & Penalties
$116,574 $518,357
216,886 684,098
445,585 893,649
557,440 915,126
523,725 1,003,547
513,624 1,342,865
487,300 1, 177,057
577,032 1,233,604
643,968 1,208,499
680,776 1,393,505
(2) Increase due to a one-time recovery of back franchise fees in the amount of $1.2 million.
Source: City of College Station
Total General Governmental Revenues
& Other Financing Sources (for the last ten fiscal years)
35.0
,-.,
V> -30.0 �
25.0 ],
20.0 �
-15.0 �
���+-��+-��+--��1--�---1��--+��-+��-t-��-+lO.O Q
'91 '92 '93 '94 '95 '96 '97 '98 '99 '00
Fiscal Year
-176-
Charges for Operating Other Financing Debt Service
Services Transfers All Other Sources Property Tax Total
$540,096 $3,772,060 $553,079 $121,895 $3,037,368 $16,994,239
720,068 3,889,872 577,129 1,241,463 3, 125,805 19,400,737
904,004 4,266,504 800,690 68,213 3,351,369 20,760,287
1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383
1,181,703 4,915,000 1,009,282 3,478,224 4,124,236 28,095,188
1,249,491 5,523,091 962,608 199,300 4,583,665 28,488,832
1,250,952 5,387,075 1,304,713 6,828, 120 4,801,894 34,987,633
1,368,883 5,396,700 1,324,899 32,375 5,024,027 30,234,293
1,463,432 5,664,744 1,414, 194 22,082 5, 133, 118 31,875,680
1,681,877 6,303,785 1,622,967 55,403 5,546,863 35,043,302
-177-
·'
·1 -I
I I -I
CITY OF COLLEGE STATION, TEXAS
GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (1)
LAST TEN FISCAL YEARS
Fiscal General Public Parks and
Year Government Police Fire Works Recreation
1991 $4,723,549 $3,491,656 $2,833,455 $1,940,697 $2,269,977
1992 4,934,782 3,862,849 3,034,046 2,108,406 2,576,106
1993 5,289,911 4,054,244 3,331,309 2,266,145 2,838,541
1994 5,923,568 4,715,064 3,454,391 2,533,983 3,083,389
1995 6,832,606 5,041,596 3,827,835 2,428,727 3,629,244
1996 6,669,982 5,357,437 3,887,596 3,554,664 3,820,477
1997 7,005,557 5,860,586 3,898,305 3,142,284 4,146,567
1998 6,264,446 6,289,005 4,195,334 3,821,635 4,263,428
1999 7,045,038 6,903,838 4,841,832 3,923,009 4,592,990
2000 7,812,664 7,567,620 5,179,104 4,353,073 5, 168,231
(1) Expenditures presented include the General and Debt Service Funds.
(2 ) Includes refunding of $3,460,000 of short term debt.
Source: City of College Station
Total General Governmental Expenditures and Other Uses
(for the last ten fiscal years)
37.5
�
ell
32.5 i:: ;5 27.5 §
22.5 <IJ
""' 1:11 -17.5 0 i::i 12.5 '9 1 '92 '93 '94 '95 '96 '97 '98 '99 '00
Fiscal Year
-178-
Operating
Library Capital Reimbursed All Debt Transfers
Services Outlay Administrative Other Service Out Total
$0 $602,976 $(2,415,356) $0 $3,671,439 $720,546 $17,838,939
0 329,269 (2,591,911) 572,578 4,843,605 0 19,669,730
283,478 412,314 (2,843,580) 398,100 3,508,905 0 19,539,367
282,255 1,120,536 (2,886,557) 251,454 3,320,922 445,000 22,244,005
327,393 480,470 (2,966,008) 298,041 7,364,085 (2) 2,438,668 29,702,657
326,310 593,796 (3,371, 737) 314,767 5,601,567 80,500 26,835,359
367,545 365,591 (3,240,805) 336,410 4,517,030 6,761,040 33,160,110
546,437 641,779 (3,683,731) 448,263 4,607,064 2,478, 117 29,871,777
571,742 659,861 (4,034,541) 344,589 4,997,131 757,030 30,602,519
600,778 397,312 (4,645,701) 544,170 5,582,927 1, 115,376 33,675,554
-179-
-1 -I
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
Percent
Fiscal Total Tax of Levy
Year Tax Levy Collections Collected
1991 $4,429, 176 $4,308,690 97.28%
1992 4,506,448 4,373,907 97.06
1993 4,902,798 4,816,407 98.24
1994 5,681,754 5,591,040 98.40
1995 6,471,493 6,403,250 98.95
1996 7, 171,715 7,086,990 98.82
1997 7,506,754 7,433,046 99.02
1998 7,758,131 7,688,127 99.10
1999 8,292,212 8,164,162 98.46
2000 9,068,352 8,866,966 97.78
Source: City of College Station
'91 '92 '93
Total Tax Collections
(for the last ten fiscal years)
'94 '95 '9 6
Fiscal Year
-180-
'97 '98
Delinquent
Tax
Collections
$136,233
77,220
107,407
129,587
86,727
74,982
60,133
50,005
59,095
47,940
9.5 9.0 ,-.. 8.5 "'
(::: 8.0 � 7.5 � 7.0 6.5 6.0 "'
� 5.5 � 5.0 0 4.5 0 4.0 3.5
'99 '00
Outstanding
Total Collections as Outstanding Delinquent Taxes as
Total Tax a Percent of Current Delinquent a Percent of Current
Collections Levy Taxes Levy
$4,444,923 100.36% $327,854 7.40%
4,451,127 98.77 363,933 8.08
4,923,814 100.43 324,685 6.62
5,720,627 100.68 282, 137 4.97
6,489,977 100.29 249,879 3.86
7,161,972 99.86 233,927 3.26
7,493,179 99.82 215,100 2.87
7,738,132 99.74 233,548 3.01
8,223,257 99.17 200,077 2.41
8,914,906 98.31 134,418 1.48
-181-
-182-
. ,
I
CITY OF COLLEGE STATION, TEXAS
ASSESSED VALUE OF TAXABLE PROPERTIES (1)
LAST TEN FISCAL YEARS
Fiscal Land and Personal Property Less Exemptions Less TIF (2 )
Year Improvements and Minerals and Abatements
1991 $ 983,973,909 $ 156, 164,603 $ 38,658,990
1992 1,013,892,433 150,886,397 38,166,827
1993 1, 184, 7 48,445 168,378,927 164,570,381
1994 1,145,143,509 172,473,765 41,945,080
1995 1,315,229,397 183,852,688 44,813,941
1996 1,500,298,696 158,694, 184 47,371,511
1997 1,699,990,449 235,332,211 234, 121,234
1998 1 ,813, 136,426 251,996,841 245,085,209
1999 1,946,701,852 261,317,181 276,453,209
2000 2, 134,828, 786 285,990, 138 308,471,247
(1) Assessed Value is 100% of the estimated actual value .
(2) Tax Increment Financing District (TIF)
Sources: Brazos County Appraisal District
1999 Certified Appraisal Roll
Captured Value
$ 0 $
0
0
0
0
0
5,526,343
12,889,738
18,504,453
37,318,353
Assessed Value of Taxable Properties
(for the last ten fiscal years)
'91 '92 '93 '94 '95 '96 '97 '98 '99
Fiscal Year
-183-
Total
1, 101,479,522
1, 126,612,003
1, 188,556,991
1,275,672, 194
1,454,268, 144
1,611,621,369
1,695,675,083
1,807, 158,320
1,913,061,371
2,075,029,324
2.20
,.-.._ 2.00 en i::
1.80 a
1.60 :.0 .._,
"'
1.40 i.. ell
-
-
1.20 0 Q
1.00
'00
Fiscal
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
Tax Rates (2)
(Per $100 of Assessed Value)
Year(1) City School County Total (3)
1991 $.4000 $1.440 $.410 $2.2500
1992 .4000 1.680 .439 2.5190
1993 .4125 1.680 .439 2.5315
1994 .4450 1.630 .434 2.5090
1995 .4450 1.610 .418 2.4730
1996 .4450 1.610 .410 2.4650
1997 .4427 1.690 .418 2.5507
1998 .4293 1.740 .417 2.5863
1999 .4293 1.750 .417 2.5967
2000 .4293 1.750 .417 2.5967
(1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues
to be collected in the following fiscal year.
(2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions
become delinquent on February 1. The penalty is set by state law at 6% in February,
and an additional 1 % per month up to 12%. The interest is accrued at 1 % per month.
(3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each
jurisdiction by State Statute. This limit is for both operations and debt service
combined.
Source: Brazos County Appraisal District
-184-
Tax Ratios Original Tax Levies
City School County City School County
100% 100% 100% $4,999,328 $17,388,938 $11,438,852
100 100 100 5,130,768 18,612,589 12, 184,729
100 100 100 4,902,806 21,608,259 12,789,846
100 100 100 5,681,754 23,390,262 13,374,336
100 100 100 6,471,498 26,261,015 14,211,900
100 100 100 7,171,715 28,663,937 15,071,727
100 100 100 7,506,754 31,524,892 15,968,203
100 100 100 7,758,131 33,969,261 17,043,370
100 100 100 8,292,212 36,786,152 17,749,813
100 100 100 9,068,352 39,822,571 18,917,599
·1 Property Tax Rates I ffnr fhP. /;isl f P.n fisr:;if VP.Ars)
I
I 2.s-I
" 2.0-
�
J
Cl'.J � "" � !: � - <( 0 �
Q �
"'
t e
'91 '92 '93 '94 '95 '96 '97 '98 '99 '00
Fiscal Year
-185-
Fiscal
Year
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
CITY OF COLLEGE STATION, TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Percentage of
Current Assessments Assessments
Assessment Collected Collected(%)
$0 $31,016 13.07%
0 4,682 2.27
0 58,358 28.95
0 4,779 3.34
0 59, 141 42.71
0 17,2"17 21.70
0 2,152 3.46
0 36,367 60.65
0 503 2.13
0 1,296 5.61
Source: City of College Station Fiscal Services Department
-186-
Total
Outstanding
Assessments
$206,290
201,608
143,250
138,471
79,330
62, 113
59,962
23,595
23,092
21,796
CITY OF COLLEGE STATION, TEXAS
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 2000
The City has no general obligation legal debt limit other than a ceiling on the tax rate
as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at
100% valuation.
-187-
CITY OF COLLEGE STATION, TEXAS
RA TIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
Fiscal Estimated Assessed Gross
Year Population Value Bonded Debt
1991 52,456 (2) $1, 101,479,522 $18,577 ,355
1992 53,686 (1) 1, 126,612,003 21, 103,590
1993 54,449 (1) 1, 188,556,991 19,014,385
1994 56,374 (1) 1,275,672, 194 17,028,340
1995 58,627 (1) 1,454,268, 144 25,722,210
1996 60,040 (1) 1,611,621,369 22,263,475
1997 61,525(1) 1,701,201,476 25,388,915
1998 63,130 (1) 1,807, 158,320 28,960,000
1999 66,200 (1) 1,913,061,371 32,750,000
2000 68,038 (1) 2,075,029,324 38,700,000
(1) Source: Metropolitan Planning Organization & City of College Station
Planning Division
(2) Source: U.S. Government Preliminary Census
-188-
Less Debt Service
Cash Funds
1, 146,493
856,151
870,035
1,364,212
1,845,774
1,189,570
1,947,403
2,826,148
3,472,280
4,202,042
'91 '92 '93
Ratio of
Net Bonded Debt Net
Bonded Debt To Assessed Valuation
17,430,862 1.58
20,247,439 1.80
18,144,350 1.53
15,664,128 1.23
23,876,436 1.64
21,073,905 1.31
23,441,512 1.38
26,133,852 1.45
29,277,720 1.53
34,497,958 1.66
Net Bonded Debt per Capita
(for the last ten fiscal years)
'94 '95 '96 '97
Fiscal Year
-189-
'98
Net
Bonded Debt
Per Capita
332
377
333
278
407
351
381
414
442
507
525
475
"'
425 l-< � -
-
375 0 �
325
275
'99 '00
CITY OF COLLEGE STATION, TEXAS
SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT
SEPTEMBER 30, 2000
Net Debt City's Share
Taxing Body Amount As Of Percent Amount
ESTIMATED OVERLAPPING DEBT
College Station l.S.D. (1) $ 70,895,000 8/31/00 83.48% $ 59,183,146
Brazos County (2) 0 9/30/00 40.98 0
Bryan l.S.D. (3) 69,054,992 8/31/00 5.17 3,570,143
62,753,289
NET BONDED DEBT
City of College Station(4) 34,497,958 9/30/00 100.00 34,497,958
NET BONDED AND ESTIMATED OVERLAPPING DEBT $ 97,251,247
* Population: 68,038
(1) Source: College Station Independent School District
(2) Source: Brazos County Auditor
(3) Source: Bryan Independent School District
(4) Source: City of College Station Finance Department
-190-
Per
Capita*
$870
0
52
982
507
$ 1,429
·1
CITY OF COLLEGE STATION, TEXAS
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT
TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND. OTHER USES
LAST TEN FISCAL YEARS
Total General
Interest, Fiscal Governmental
Fiscal and Other Total Debt Expenditures
Year Principal Charges Service and Other Uses Ratio
1991 2,206,493 1,464,946 3,671,439 17,838,939 20.58
1992 3,332,876 1,510,729 4,843,605 19,669,730 24.62
1993 2,111,906 1,396,999 3,508,905 19,539,367 17.96
1994 2,066,045 1,254,877 3,320,922 22,244,005 14.93
1995 5,796,130 (1) 1,519,907 7,316,037 29,702,657 24.63
1996 3,938,735 1,660,441 5,599,176 26,835,359 20.86
1997 2,694,075 1,738,745 4,432,820 33,160,109 13.37
1998 3, 113,915 1,483,793 4,597,708 29,871,777 15.39
1999 2,845,000 2,141,792 4,986,792 30,602,519 16.30
2000 3,460,000 2,122,927 5,582,927 33,675,552 16.58
(1) Includes refunding of $3,460,000 of short term debt.
Source: City of College Station
Ratio of Annual Debt Service Expenditures for General Obligation Debt
to Total General Governmental Expenditures and Other Uses
(for the last ten fiscal years)
Debt Service Expense D General & Other
40.0
[IJ ,....... 30.0 <P. ""' c: � 0 20.0 --
0 E Q '-' 10.0
0.0
'91 '92 '93 '94 '95 '96 '97 '98 '99 '00
Fiscal Year
-191-
CITY OF COLLEGE STATION, TEXAS
UTILITY FUNDS
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
Operating
Expenses
Fiscal Operating (Excluding Net Average Annual Maximum
Year Revenues Depreciation) Revenues Total Coverage Total
1991 35,558,916 27,042,224 8,516,692 2,337,186 3.64 4,447,976
1992 37,524,486 27,463,001 10,061,485 2,186,415 4.60 4,144,820
1993 39,637,874 28,912,833 10,725,041 1,683,197 6.37 4,176,525
1994 (1) 48,291,091 36,190,720 12, 100,371 1,553,305 7.79 4,176,525
1995 (1 ) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551
1996 (2) 45,380,036 32,395,644 12,984,392 2,655,401 4.89 6,089,271
1997 48,615,366 29,608,260 19,007,106 2,968, 110 6.40 6,388,449
1998 49,966,216 27,885,854 22,080,362 3,014,943 7.32 5,906,739
1999 49, 101, 104 30,080,145 19,020,959 2,844,899 6.69 5,502,384
2000 52,932,584 37,149,229 15,783,355 3,472,421 4.55 5,687,161
(1) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes.
(2 ) In Fiscal Year 1996, the Utility Billing Fund was reported separately as an Internal Service Fund.
Source: City of College Station
-192-
Annual
Coverage
1.91
2.43
2.57
2.90
2.08
2.13
2.98
3.74
3.46
2.78
Year
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
CITY OF COLLEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential Commercial
Number Number Number
of Permits of Permits of Permits
Value Value
354 18,933,748 96 17,319,566 450
511 31,503,185 162 11,648,580 673
576 38, 141,976 203 27,288,295 779
583 64,673,810 225 20,505,039 808
634 28,514,709 102 38,130,694 736
656 48,953,298 131 14,432,979 787
590 53,435,022 212 47,682,555 802
655 69,831,880 150 57,439,865 805
1,020 87,917,466 138 26,665,024 1,158
639 85,278,855 162 46,094,230 801
Source: City of College Station Building Division
1300
1100
"O
Q.I 900 :I
"'
"' -
"" 700 Q.I ,.Q s :I 500 z
300
100
'91 '92
Construction Permits (for the last ten fiscaifears)
Residential D Commercial
'93 '94 '95 '96 '97
Fiscal Year
-193-
'98 '99
Total
Value
36,253,314
43, 151,765
65,430,271
85,178,849
66,645,403
63,386,277
101,117,577
127,271,745
114,582,490
131,373,085
'00
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL TAXPAYERS
SEPTEMBER 30, 2000
1999 Assessed
Taxpayer Type of Business Valuation
C.B.L. and Associates Retail Mall $ 50,068,184
W9/JP-M Real Estate Ltd Housing 36,811,270
GTE Southwest Utility 34,435,310
Alkosser/Weinberg et al Housing 29,115,550
Scott & White Hospital/Clinic Medical 22,967,250
Melrose Apartments Housing 20,596,000
Walmart/Sam's Retail 18,763,740
College Station Hospital, L.P. Medical '17,378,000
University Commons-Phases 1 &2 Housing 17,316,075
Lane College Station Ltd Hotel 13,200,000
TOTAL $ 260,651,379
Source: Brazos County Appraisal District
-194-
Percent of
Total
Assessed
Valuation
2.41%
1.77
1.66
i .40
1.11
0.99
0.90
0.84
0.83
0.64
12.55%
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL UTILITY CUSTOMERS
SEPTEMBER 30, 2000
Utility
Customer
College Station Independent
School District
CBL & Associates
City of College Station
Wal-Mart Stores Inc.
Albertsons
State Headquarters Building/
Texas A&M University
College Station Hospital, L.P.
Lane C/S Ltd PSP
U.S. Department of Agriculture
Briarwood Apartments
TOTAL
Type of Business
Schools
Retail Mall
Municipality
Retail
Retail Grocery
University
Medical
Hotel
Government
Housing
FY 2000
KWH
Consumption
17,442,736
15,429,699
15,077,658
7,987,360
7,931,857
7,919,092
6,643,841
5,081,700
4,689,760
4,605,600
92,809,303
Total Percent
of
KWH
Consumed
2.82%
2.49
2.43
1.29
1.19
1.28
1.07
0.82
0.76
0.74
14.89%
Total KWH Consumption for the period October 1, 1999 to September 30, 2000 was
619,250,757.
Source: City of College Station Utility Billing Division
-195-
Insurance Company
Texas Municipal League
CITY OF COLLEGE STATION, TEXAS
SUMMARY OF INSURANCE COVERAGE
SEPTEMBER 30, 2000
Self Insured
Coverage Retention
Worker $100,000
Compensation per claim
United National Insurance General Liability $25,000
Co. Auto Liability per claim
Law Enforcement
Public Officials
Liability
Property
Reliance Insurance Excess Property N/A
Hartford Steam Boiler Boiler and Machinery $5,000
per
occurrence
American Motorists Crime $5,000
per
occurrence
Associated Aviation Non-Owned Aircraft $0.00
Underwriters
-196-
Limits
Statutory
$1,000,000
each occurence
$79,877' 123
$3,000,000
$1,000,000
$1,000,000
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 2000
Date incorporated
Date first charter adopted
Date present charter amended
Form of government
Area in square miles:
Fire Protection:
Police Protection:
Year
1938
1948
1958
1968
1978
1982
1986
1988
1992
1994
1996
1998
Miles of streets
Miles of sidewalks
Number of stations
Square
Miles
1.5
4.2
7.3
17.3
22.6
23.8
26.7
27.7
28.1
30.0
38.2
40.8
Number of full-time employees
Number of employees (sworn)
Number of employees (civilian)
Number of patrol units
Paved
Unpaved
One jail facility with a capacity of 37
Recreation:
Number of playgrounds
Number of basketball courts
Number of swimming pools
Number of soccer fields
Number of softball/baseball fields
Number of tennis courts
Number of picnic shelters
Number of gyms
Number of volleyball courts
Number of nature trails
Number of open play areas
Number of picnic pavilions
Number of jogging/walking
(Continued)
-197-
October 1938
October 1938
May 1992
Council-Manager
711 Miles
2.8 Miles
91.2 Miles
4
94
97
45
25
35
21
3
13
16
12
17
3
8
4
25
9
19
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 2000
(Continued)
Parks:
Facility Acres
Anderson Park 8.9
Arboretum 17.0
Bee Creek Park 26.5
Bill Madeley Park 5.1
Brison Park 9.2
Brother's Pond Park 16.1
College Station Central Park 47.2
Conference Center 2.3
Cy Miller Park 2.5
Eastgate 1.8
Edelweiss 12.3
Emerald Forest Park 4.6
Gabbard Park 10.7
Georgia K. Fitch 11.3
Hensel Park - T AMU 29.7
Jack and Dorothy Miller 10.0
Lemon Tree Park 15.4
Lick Creek Park 515.5
Lincoln Center 8.0
Lion's Park 1.5
Longmire Park 4.2
Luther Jones 1.8
Utility Funds:
Electric Customers (Connections)
Average Electrical Consumption:
Water Customers (Connections)
Average Water Consumption:
Number of Employees:
Electric
Water
Sewer
Water Capacity:
Number of Wells
Combined Capacity of Wells
Number of Ground Storage Tanks, 2
Number of Elevated Storage Tanks, 2
Miles of Water Lines
Facility
Merry Oaks
Oaks Park
Parkway
Pebble Creek Park
Pebble Hills
Raintree
Richard Carter Park
Sandstone
Shenandoah
Southwest Park Site
Southwood Complex
Steeplechase Park Site
Thomas Park
University Park Site
Veterans Athletic Park
W.A. Tarrow Park
Westfield
Windwood
Wolfpen Creek Park
Woodcreek Park
Woodway Park Site
TOTAL
ACREAGE
26, 169
51,604,230 KWH/Month
21,017
292,000 MGW /Month
49
28
36
5
19,500,000 GAL/day
Total capacity 8,000,000 GALS
Total capacity 3,000,000 GALS
262 Miles
(Continued)
-198-
Acres
4.6
7.5
1.9
10.2
3.2
13.0
7.1
15.2
8.1
4.8
44.7
8.9
16.1
10.2
150.0
21.3
1.4
1.4
19.9
6.6
9.3
1, 127.0
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 2000
(Continued)
Electric Capacity:
Maximum Capacity
Number of Switching Stations
Number of Substations
Miles of Distribution Lines
Miles of Sewer Lines
Solid Waste Collection Fund:
Number of Users (Units)
Methodology
Education:
Attendance centers
Number of classrooms
Number of teachers
Number of students
Elections:
Number of registered voters:
Last general election (Brazos County)
Last municipal election
Number of votes cast in:
Last general election (Brazos County)
Last municipal election
Percentage of registered voters voting in:
Last general election (Brazos County)
Last municipal election
Population:
Estimate
Census Count
Source: City of College Station
250 megawatts
1
4
290 Miles
232 Miles
24 ,360
Curbside pickup using automated containers
20 00
1990
1980
1970
1960
1950
11
503
484
7,295
84,945
37,043
47,606
3,780
56.04%
10.20 %
68,038
52,456
37,296
17,676
11,396
7,925
(Continued)
-199-
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DAT A
SEPTEMBER 30, 2000
(Continued)
ACTUAL TEXAS A&M UNIVERSITY ENROLLMENT
BY FALL SEMESTERS
Year University: Enrollment
1991 40,997
1992 41,092
1993 42,524
1994 42,018
1995 41,790
1996 41,892
1997 41,46 1
1998 43,389
1999 43,442
2000 44,026
Source: T AMU Planning & Institutional Analysis, October 2000
PRIMARY LABOR FORCE FOR COLLEGE STATION
Total
Labor force
Number
Employed
Number Percent
Year
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
24,824
25,561
26,490
27,312
27,430
26,691
28,453
28,889
30,793
31,273
23,944
24,777
25,745
26,546
26,561
25,973
27,862
28,377
30,246
30,802
Unemployed
880
784
745
766
869
718
591
512
547
471
Source: Texas Workforce Commission (Austin, Texas)
-200-
Unemployed
3.5
3.1
2.8
2.8
3.2
2.7
2.1
1.8
1.8
1.5