HomeMy WebLinkAboutFY 2008-2009 -- Approved Annual Budget2008 -2009
City of College Station, Texas
APPROVED Annu A l BuDgET
www.cstx.gov
the heart of the Research Valley
City of College Station, Texas
Approved Budget for Fiscal Year 2009
October 1, 2008 to September 30, 2009
Principal City Officials
Elected Officials
City Administration
City Manager ..........................................................................................................................................................Glenn Brown
Assistant City Manager...........................................................................................................................................Kathy Merrill
Assistant City Manager.......................................................................................................................................... David Neeley
Chief Financial Officer...............................................................................................................................................Jeff Kersten
Director of Water Services Department............................................................................................................. David Coleman
Director of Electric Utility..................................................................................................................................... David Massey
Chief of Police........................................................................................................................................................Michael Ikner
Chief of Fire..........................................................................................................................................................Robert B. Alley
Director of Public Works...........................................................................................................................................Mark Smith
Director of Capital Projects................................................................................................................................. Charles Gilman
Director of Parks and Recreation................................................................................................................... Marco A. Cisneros
Director of Planning and Development Services.................................................................................................Bob Cowell, Jr.
Director of Information Technology...........................................................................................................................Ben Roper
Director of Public Communications......................................................................................................................Wayne Larson
Director of Human Resources...................................................................................................................................Alison Pond
Director of Economic and Community Development ..............................................................................................David Gwin
City Attorney....................................................................................................................................................Harvey Cargill, Jr.
City Secretary.....................................................................................................................................................Connie L. Hooks
Internal Auditor.............................................................................................................................................................Ty Elliott
Dennis
Maloney
Council - Place 3
Lawrence
Stewart
Council - Place 5
David
Ruesink
Council - Place 6
Ben White
Mayor
Lynn
McIlhaney
Mayor Pro Tem
John
Crompton
Council - Place 1
James
Massey
Council - Place 2
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of College Station, Texas
for its annual budget for the fiscal year beginning October 1, 2007.
In order to receive this award, a government unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan,
and as a communication device. This award is valid for a period of one year only. We
believe our current budget continues to conform to program requirements, and we are
submitting it to GFOA to determine its eligibility for another award.
TableofContents
Coversheet - Statement Required by Texas House Bill 3195 ........................................................ i
Transmittal Letter .......................................................................................................................... iii
Executive Summary
Executive Summary ................................................................................................................1
Fiscal Year Comparison Summary .......................................................................................26
Graph of Net Budget .............................................................................................................27
Combined Summary of Revenue & Expenditures ................................................................28
Departmental Operations & Maintenance – All Funds .........................................................30
Analysis of Tax Rate .............................................................................................................31
Analysis of Property Valuations ...........................................................................................32
City Organization Chart ........................................................................................................33
Strategic Planning and Budget Process.................................................................................34
Governmental Funds
General Fund .......................................................................................................................35
Police Department .....................................................................................................40
Fire Department ........................................................................................................52
Public Works .............................................................................................................62
CIP Department ........................................................................................................71
Parks and Recreation.................................................................................................73
Library.......................................................................................................................88
Planning and Development Services ........................................................................91
Information Technology .........................................................................................100
Fiscal Services ........................................................................................................103
General Government ...............................................................................................113
Debt Service Fund...............................................................................................................124
Economic Development Fund .............................................................................................130
TableofContents
Parks Xtra Education Fund .................................................................................................132
Municipal Court Funds .......................................................................................................134
Court Technology Fund ..........................................................................................135
Court Security Fund ................................................................................................136
Efficiency Time Payment Fund ..............................................................................138
Juvenile Case Manager Fund ..................................................................................139
Police Seizure Fund ............................................................................................................141
Governmental Capital Improvement Projects .....................................................................142
Street Fund ..............................................................................................................148
Parks Projects Fund.................................................................................................152
Facilities & Technology Fund ................................................................................154
Business Park Fund .................................................................................................156
Drainage Fund .........................................................................................................158
Enterprise Funds
Combined Utility Funds ......................................................................................................161
Electric Utility .....................................................................................................................163
Water Services Department ................................................................................................166
Water .....................................................................................................................167
Wastewater ..............................................................................................................171
Sanitation ............................................................................................................................175
Parking Enterprise Fund .....................................................................................................180
Utility Capital Improvement Projects .................................................................................182
Electric ....................................................................................................................186
Water .......................................................................................................................188
Wastewater ..............................................................................................................192
TableofContents
Special Revenue Funds
Hotel Tax Fund ...................................................................................................................197
Community Development Fund ..........................................................................................199
Red Light Camera Fund ......................................................................................................205
Wolf Pen Creek TIF ............................................................................................................208
Northgate TIF .....................................................................................................................209
Memorial Cemetery Fund ...................................................................................................210
Memorial Cemetery Endowment Fund ...............................................................................211
Cemetery Perpetual Care Fund ...........................................................................................212
Special Revenue Capital Improvement Projects .................................................................213
Parkland Dedication ................................................................................................214
Convention Center ..................................................................................................216
Internal Service Funds
Insurance Funds ..................................................................................................................219
Property Casualty Fund...........................................................................................220
Employee Benefits Fund .........................................................................................222
Workers Compensation Fund .................................................................................224
Unemployment Compensation Fund ......................................................................226
Equipment Replacement Fund ............................................................................................227
Utility Customer Service.....................................................................................................231
Fleet Maintenance and Communications Funds .................................................................235
Fleet Maintenance Fund ..........................................................................................236
Communication Services Fund ...............................................................................239
Brazos Valley Solid Waste Management Agency ......................................................................243
TableofContents
Appendices
Budget Ordinances ............................................................................................................. A-1
Service Level Adjustments List ..........................................................................................B-1
Personnel .............................................................................................................................C-1
Revenue History and Budget Estimates ............................................................................. D-1
Budget Provision Stated in Charter..................................................................................... E-1
Fiscal and Budgetary Policy Statements ............................................................................. F-1
Miscellaneous Statistical Data ........................................................................................... G-1
Debt Service Schedules...................................................................................................... H-1
General and Administrative Transfers ................................................................................. I-1
Outside Agency Funding ..................................................................................................... J-1
Glossary ............................................................................................................................. K-1
Cover Page
City of College Station
Statement Required by Texas House Bill 3195
This budget will raise more total property taxes than last
year's budget by $2,102,252, or 10.5%, and of that amount
$1,281,796 is tax revenue to be raised from new property
added to the tax roll this year.
i
the heart of the Research Valley
ii
October 1, 2008
Honorable Mayor and City Council:
In accordance with the City Charter, I am pleased to present the City of College Station Approved Fiscal Year (FY)
2009 Annual Budget totaling $249,167,632 for all funds. Of this amount, $201,228,559 is for the operations and
maintenance budget, and $47,939,073 is for capital projects. The capital projects appropriations are for the many
infrastructure projects either underway or planned to be underway in 2008-2009. This approved budget results in an
increase of 10.11% over the FY 2008 budget.
The following is a summary of some of the key points in the approved budget.
The key focus of the FY 2009 Approved Budget is to continue to be able to provide the resources needed to provide
the services that impact the quality of life of the citizens of College Station. College Station is a vibrant community
that continues to grow. The approved budget has been prepared taking into account the direction and priorities of
the City Council, as well as the City's professional staff. This has been done through the Strategic Planning process
as well as the development of Strategic Business Plans by each department. As this budget was developed, every
effort was made to balance out the all of the needs, priorities, and pressures faced by the City. However, not all of
the requests brought forth could be met and it is recognized that there are additional needs that may need to be
addressed in the future.
Increased Costs
The approved budget was a challenge to prepare in part because of the recent increase in the cost of the services
provided and the cost of many of the commodities purchased by the City. These cost increases affect all areas of the
City and impact the ability of the City to maintain the level of service the citizens have become accustomed to.
Petroleum Based Products
Cost increases have been especially prevalent in petroleum based products. This has made preparing the
budget more of a challenge than usual. In many areas cost increases are eroding the ability to provide the
same basic levels of service in FY 2009 without increasing expenditures. Increases in petroleum based
products include gasoline and diesel and materials such as hot mix asphalt used in street maintenance
operations as well as on capital projects. These increasing costs make it impossible to do things such as
pave the same number of potholes, or seal coat or overlay the same lane miles of street for the cost that
these activities have been done in the past. This challenge is made greater as the City continues to grow.
The FY 2009 budget includes increases in a number of areas to account for the increased cost of petroleum
based products. In particular, the fuel and diesel budgets for the departments were increased to account for
the anticipated increase in cost. However, given the uncertainty and fluctuation in the cost of petroleum
based products, these budgets will have to be monitored carefully throughout the fiscal year to ensure that
they meet the needs of the departments.
Salaries and Benefits
As a service organization, salaries and benefits make up the majority of the operating portion of the budget
each year. These are the costs associated with the over 900 full time equivalent employees who provide the
wide array of services for the City of College Station.
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The approved budget includes cost increases related to salaries and benefits. Some of the significant
increases include increases in the cost to the City of the retirement plan, TMRS. An additional $250,000 is
included in the approved budget to address these costs. The increased costs are due to changes made by
TMRS to ensure that the future retirement benefits can be paid as promised. There will be additional
retirement cost increases in each of the next 7 years.
Salary costs are also increasing and the approved budget includes funds to continue to pay for the
performance portion of the pay plan. Employees will be eligible for increases of up to 6% based on
performance. There is not an across the board market adjustment included in the approved budget.
However, there are also additional pay increases for the recruit levels for the Police and Fire Departments.
The approved budget includes $1.3 million for these pay increases.
The City is also addressing the implementation of GASB 45. This relates to Other Post Employment
Benefits, which for College Station are retiree health benefits. Beginning in FY 2009, the City must begin
to account for these benefits. The FY 2009 budget begins to address this by reserving $500,000 from the
Employee Benefits Fund for this obligation. More information about this issue will be presented to the
City Council in the near future.
Health Department and Research Valley Partnership Requests
The Health Department has requested an increase in funding from the City of College Station of $204,630
from $211,555 to $416,185. The approved budget includes funding for $340,885, an increase of $129,630.
This is $75,000 less than the request.
The Research Valley Partnership requested an increase in funding of $106,713 from $293,287 to $400,000.
The approved budget includes funding of $343,287, an increase of $50,000. This is $56,713 less than the
request. The increase in funds requested is to implement the Research Valley Partnership Strategic Plan.
As directed by City Council during the budget review process, the City of College Station will fund the
Research Valley Partnership at $293,287 out of the General Fund, (the FY 2008 level of funding) and
reserve $50,000 in the Economic Development Fund budget for the Research Valley Partnership. These
funds will be reserved until an Economic Development Study is complete and the City Council decides the
policy direction on Economic Development. The funds will be provided once that has been determined.
The other outside agency requests are outlined in the approved budget and were discussed as part of the
budget review process.
Library Increases
The City of Bryan recently completed their first indirect cost plan, which combined with increased fuel and
natural gas prices, led to a 4% increase in the cost to the City of College Station for operating the College
Station Larry Ringer Library. The approved budget includes an increase of $75,077 over last year’s budget
for library operations. The other portion of the increase relates to Doak Endowment Funds received by the
City of College Station on behalf of the Library. The Library requests spending $49,500 endowment funds
for a library indexing and check out system.
Utility Costs
Approximately $12 million of the $23 million increase in the approved budget is in the City Utility
operations. This includes the continuation of efforts to phase in increases in power supply costs for the
City's Electric Utility.
Increased Service Levels
Public Safety
Police Department - Management Review Response
The approved budget includes additional funds in the amount of $600,000 for the Police Department. As
the Management Study of the Police Department is completed it is anticipated there will be some need for
additional resources in the department which could include additional staff. The specific use for these
iv
funds will be determined once the study is complete, recommendations have been made and accepted
recommendations are being implemented.
Fire Department - Additional Resources for Newly Annexed Areas and Continued Growth
Additional funds in the amount of $982,988 are included for the Fire Department as a result of the recent
annexation and continued economic growth in College Station. Funds are included to purchase two
additional pieces of equipment and hire three additional personnel to operate the equipment. These
additional resources will allow the Fire Department to provide the necessary levels of service for some of
the rural areas of College Station. Also, $140,271 is included to hire an additional Deputy Fire Marshal to
meet the increased demands for service in the Fire Prevention division due to the continued rapid growth of
the city.
Neighborhoods
Planning and Development Services - Code Enforcement
Enhancing the Code Enforcement efforts of the City of College Station was one of the areas identified as a
top priority by the City Council. The approved budget includes additional funds of $321,055 to address
enhancing the Code Enforcement and planning levels of service provided by the City by adding two
additional code enforcement officers, one staff assistant, and one planning technician. Funds are included
to add additional personnel to increase the level of code enforcement in the City. This is a part of the effort
to make improvements to the Code Enforcement operation. The approved budget moves the code
enforcement operation from the Fire Department to the Planning and Development Services Department.
Tax Rate
The approved FY 2009 property tax rate is 43.94 cents per $100 assessed valuation. This tax rate provides the
necessary resources to fund the FY 2009 budget. The tax rate was discussed in detail as part of the budget review
process.
Utilities
The approved budget includes the budgets for the various utilities operated by the City of College Station.
Electric Fund
The approved budget includes a 9% increase in electric utility revenues. This increase is needed to
continue the planned increases in purchased power costs that have been phased in over the last several
years. The planned increases in purchased power costs are included in the FY 2009 approved Electric
Utility budget. The approved budget also includes some additional resources in the Electric Fund for
additional personnel to continue to provide the current level of electric service.
Water Fund
The approved budget includes increasing water revenues by approximately 8.5%. This increase is
projected, in part, as a result of the conservation water rates that will be implemented in FY 2009 for
residential customers. Residential water rates will be converted from a flat rate structure to “conservation
rates” or an inclined block rate structure. The conservation rates are set at different levels, or tiers, that will
increase based on water usage. The result of the conservation rates is that those residential users who use
more water will pay for higher water use. Low end users will not see an increase in the usage portion of the
rate. In addition, base residential and commercial water rates will increase by 10% in FY 2009.
Hopefully by implementing the conservation water rates it will be possible to defer and/or eliminate some
future capital projects. Additionally, $60,000 is included in the Water Fund budget to fund a study on
water impact fees.
Wastewater Fund
The approved budget does not include a rate increase in the Wastewater Fund. The approved Wastewater
Fund budget includes $60,000 to fund a study on wastewater impact fees.
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ExecutiveSummary
CityofCollegeStationMissionStatement
On behalf of the citizens of College Station, home of
Texas A&M University, we will continue to promote
and advance the community’s quality of life.
A summary of key elements included in the Fiscal
Year 2008-2009 Approved Budget for the City of
College Station follows. The 2009 fiscal year begins
October 1, 2008 and ends September 30, 2009. This
budget provides the framework to implement the
mission and vision of the City as outlined by City
Council.
The budget is prepared in the context of the Financial
Forecast. The forecast predicts the fiscal impact of
current and future budgetary decisions in a five-year
forecast based on a set of assumptions regarding
revenues and expenditures. The budget also continues
the implementation of decisions made by Council.
The budget is submitted to Council approximately 45
days prior to the end of the fiscal year. Copies are
placed with the City Secretary and in the Larry J.
Ringer Library for citizen review. The budget is also
available on the City’s Internet site at www.cstx.gov.
The budget document is presented by fund and is
designed to provide decision makers with an
overview of City resources and how resources are
utilized to accomplish the policy direction of
Council. The budget shows the City’s commitments
and how the City meets the financial policies
approved by Council. The document is also designed
to show services provided and associated costs.
Below is a summary of the FY09 Approved Budget:
The development of the budget is a key part of the
Management Planning System that provides structure
to the various planning tools used in the City.
BudgetFormat
The budget is presented in three sections: the Budget
Summary, Fund Sections, and Appendices.
BudgetSummarySection
The Budget Summary section provides a general
overview of the approved budget and identifies key
changes from the prior year. This section includes the
Transmittal Letter and Executive Summary.
FundSections
The Fund sections of the budget provide a view of
various services provided by the City and are
organized around the Governmental, Enterprise,
Special Revenue, Internal Service, and Brazos Valley
Solid Waste Management (BVSWMA) funds. This
part of the budget is designed to show services that
are provided and the budget resources available.
Performance expectations are shown in the form of
service levels and performance measures for each
major activity. The service levels show the services
that different functions and programs in the
organization provide. Performance measures are
specific measures that illustrate how well levels of
service are being met.
Also included in these sections are budget summaries
that provide a brief description of the activity, the
approved budget, and the number of personnel
included in the activity. Fund summaries and
department summaries include prior year (FY07)
actual revenues and expenditures, revised FY08
budget revenues and expenditures, FY08 year-end
estimates, FY09 base departmental requests, and the
total FY09 approved budget.
Appendices
The final section of the budget is the Appendices,
which includes supplemental information to meet
specific Charter requirements and to provide an
overview of the community. The appendices include
a detail of positions in the budget, the Fiscal and
Budgetary Policies, and other schedules necessary for
a comprehensive budget document.
Fund Type Approved Net Budget
Governmental Funds 68,225,151
Enterprise Funds 124,856,449
Special Revenue Funds 8,071,959
Permanent Funds 75,000
Subtotal O&M $201,228,559
Fund Balance/Working Cap
Transfers to CIP Subtotal 14,350,000
Capital Projects Subtotal 33,589,073
Total Approved Net Budget $249,167,632
FY09ApprovedNetBudgetSummary
1
BudgetBasis
The City organization is composed of various
departments or general service areas. Several
departments are represented within more than one
fund. Each department consists of one or more
divisions and each division may have one or more
activity (cost) center. Routine budget controls are
exercised within activity centers at the category level
(groupings of accounting objects into the items
personnel, supplies, maintenance, services, and
capital). On an annual basis, fiscal control is at the
Department level in the General Fund and at the fund
level for other funds.
Also included in the budget is a summary of the
approved Capital Improvement Projects Budget for
FY09. This includes the General Government Capital
Projects, Utility Capital Projects and Special Revenue
Capital Projects. A summary of the estimated
operational impact the approved capital projects will
have on the budget is also provided.
BudgetaryManagement
The strategic planning and budget processes are
integrated to ensure that policy direction is
implemented through the budget cycle. The
development of the budget begins early in the
calendar year with Budget staff preparing salary and
benefit information based on Council approved pay
policy for the upcoming budget year. The process
continues through the spring and summer as
departments prepare budget requests.
All salary and benefit amounts for regular full and
part-time positions are budgeted approximately three
percent lower than actual salary costs to account for
anticipated vacancies that will occur during the fiscal
year.
The Budget staff evaluated the FY08 budget prior to
developing target budgets for FY09. Part of the
analysis involved identifying and reducing all “one-
time” expenditures (expenditures for capital, special
studies and other like items) included in current
budget. Only one-time items not anticipated to be
completed in FY08 are included in the FY09 base
budget.
A detailed review of departmental submissions was
conducted to ensure that requests were complete and
within the guidelines of City Council. The Budget
Office prepared and provided budget estimates to
departments for many costs including salaries and
benefits, equipment replacement, utilities, and other
operating costs. Certain costs within the budget were
increased to account for inflationary factors.
The base budgets, also called target budgets, prepared
by departments are designed to provide the resources
needed to maintain current service levels. Items
determined to be in excess of the target budget were
submitted and reviewed by staff as Service Level
Adjustments (SLAs). The list was also reviewed with
department directors and the Management Team. The
Approved SLA list is included in Appendix B.
SLAs are added to the budget based on several
criteria: a) mandates due to federal or state statutes
or regulations, contractual agreements, local policies,
and capital projects; b) items directly related to the
strategic goals of Council; c) other items of general
value to the City, either as replacements or added
efficiencies or improved services; d) items that
maintain existing service levels in light of increasing
demands for service due to growth. Many of the
approved service level adjustments are for one-time
expenditures rather than for programs that have
ongoing costs.
FinancialStructure
The accounts of the City are by fund, each of which
operates separately and independently of one another.
The operations of each fund are accounted for with a
separate set of self-balancing accounts that are
comprised of assets, liabilities, fund equity, revenues,
and expenditures.
Major funds are any governmental fund that has
revenues, expenditures, assets and/or liabilities that
constitute more than 10% of the revenues,
expenditures, assets, or liabilities of the total
governmental funds budget. Additionally, the fund
must be 5% of the total revenues, expenditures, assets
and/or liabilities for the combined governmental
funds and enterprise funds budget. Any fund the
government feels is of considerable importance to
financial statement readers may also be designated as
a major fund.
GovernmentalFunds
Governmental funds focus on near-term inflows and
outflows of spendable resources. The budgets for the
Governmental Funds are prepared using the current
financial resources measurement focus and the
modified accrual basis of accounting. This is the
same measurement focus and basis of accounting
used for governmental fund financial statement
reporting. Revenues are recognized as soon as they
are both measurable and available. Revenues are
2
considered to be available when they are collectible
within the current period. The City considers
revenues to be available if they are collected within
30 days of the end of the fiscal year. Expenditures
are recognized when the related fund liability is
incurred, with the exception of several items. The full
listing of these items can be found in the Financial
Policies beginning on Appendix page F-1.
MajorGovernmentalFunds
The General Fund is the City’s primary operating
fund. It accounts for all financial resources of the
general government, except those required to be
accounted for in another fund. All general tax
revenues and other receipts that are not restricted by
law or contractual agreement to some other fund are
accounted for in this fund. General operating
expenditures, fixed charges, and capital improvement
costs that are not paid through other funds are paid
from the General Fund.
The Debt Service Fund accounts for the financial
resources accumulated for the payment of principal,
interest and related costs on long-term debt paid
primarily from taxes levied by the City. The fund
balance of the Debt Service Fund is reserved to
signify that the amounts are restricted exclusively for
debt service expenditures.
The Streets Capital Projects Fund accounts for the
costs of street construction and improvements, and
traffic signalization made with funds provided by
proceeds from the sale of general obligation bonds
and by investing those proceeds.
NonͲMajor(General)GovernmentalFunds
Non-major governmental funds include the Economic
Development Fund, Parks Xtra Education Fund,
Court Technology Fee and Court Security Fee Funds,
Efficiency Time Payment Fee Fund, Juvenile Case
Manager Fee Fund, and the Police Seizure Fund.
For financial statement reporting purposes, the funds
listed above are reported as a part of the General
Fund. They are combined into the General Fund in
the Summaries of Revenues and Other Financing
Sources, and Expenditures and Other Financing Uses
for; the prior year actual, current year budget,
estimated current year actual, and Approved budget
contained in the Executive Summary section of this
budget document. The above listed funds are
budgeted as distinct funds. They are prepared using
the current financial resources measurement focus
and the modified accrual basis of accounting.
NonͲMajorGovernmentalCapitalProjects
Funds
Non-major governmental capital projects funds are
used to account for financial resources to be used for
the acquisition or construction of major capital
facilities. Funds include; the Parks Projects Fund,
Facilities and Technology Projects Fund, Business
Park Fund, and the Drainage Fund.
These funds, combined with the Special Revenue
Funds, are reported as Non-Major Governmental
Funds for financial statement purposes. They are
displayed in this format in the Summaries of
Revenues and Other Financing Sources, and
Expenditures and Other Financing Uses for; the prior
year actual, current year budget, estimated current
year actual and Approved budget contained in the
Executive Summary section of this budget document.
SpecialRevenueFunds
Special revenue funds are used to account for the
proceeds of specific revenue sources that are legally
restricted to expenditures for specific purposes.
Funds include; the Hotel Tax Fund, Community
Development Fund, Red Light Camera Fund, Wolf
Pen Creek Tax Increment Financing District Fund,
Convention Center Fund, Parkland Dedication Fund,
Memorial Cemetery Fund, and Northgate Tax
Increment Financing District Fund. All special
revenue funds are considered non-major and are
prepared using the current financial resources
measurement focus and the modified accrual basis of
accounting.
ProprietaryFunds
Proprietary funds account for the acquisition,
operation and maintenance of government facilities
and services that are self-supported by user fees. The
budgets for these funds are also prepared using the
modified accrual basis of accounting and the current
financial resources measurement focus. The budget
measures the net change in working capital (current
assets less current liabilities). Proprietary Fund
financial statements are prepared using the economic
resources measurement focus and the accrual basis
of accounting, where revenues are recorded when
earned. Expenses are recorded when a liability is
incurred, regardless of the timing of related cash
flows. Thus, a measurement focus adjustment is
necessary to arrive at Actual Working Capital
because the proprietary funds’ working capital results
from using the economic resources measurement
focus and the accrual basis of accounting for
financial statement purposes. The City classifies
3
both enterprise and internal service funds as
proprietary funds. The City’s proprietary funds are
listed below.
MajorProprietaryFunds
The Electric Fund accounts for the activities
necessary to provide electric services to the residents
of the City. These activities include administration,
distribution system operations and maintenance,
transmission system operations and maintenance,
capital improvements, financing, and related debt
service. Billing and collection services are accounted
for separately as an internal service fund.
The Water Fund accounts for the activities necessary
to provide water services to the residents of the City.
These activities include administrative services,
water production and distribution system operations
and maintenance, capital improvements, financing,
and related debt service. Billing and collection
services are accounted for as an internal service fund.
The Wastewater Fund accounts for the activities
necessary to provide sewer collection and treatment
services to the residents of the City. These activities
include administrative services, wastewater system
operations and maintenance, capital improvements,
financing, and related debt service. Billing and
collection services are accounted for as an internal
service fund.
NonͲMajorProprietaryFunds
The City’s Sanitation Fund, Parking Enterprise Fund,
and Brazos Valley Solid Waste Management Fund (a
joint-venture with the City of Bryan) are all non-
major proprietary funds. Additionally, the City has
several impact fee funds that are not budgeted. These
include the Harley Davidson Area, Service Area,
Spring Creek Area, and Alum Creek Area Funds.
InternalServiceFunds
Internal service funds account for services and/or
commodities furnished by a designated program to
other programs within the City. Funds include the
Self-Insurance Funds (Property Casualty, Employee
Benefits, Workers Compensation, and
Unemployment), Equipment Replacement Fund,
Utility Customer Service Fund, Fleet Maintenance
Fund, and the Communication Fund. The funds are
considered non-major and are budgeted on the
modified accrual basis of accounting.
PermanentFunds
Permanent funds are used to report resources that are
legally restricted to the extent that only earnings, not
principal, may be used for purposes that support City
programs. The City’s Cemetery Endowment Fund
and Cemetery Perpetual Care Fund are the only
permanent funds and are considered non-major. The
funds are prepared using the modified accrual basis
of accounting.
Budgeted Funds by Type
Governmental Funds
General Fund (major fund)
Debt Service Fund (major fund)
Economic Development Fund
Parks Xtra Education Fund
Court Technology Fee Fund
Court Security Fee Fund
Efficiency Time Payment Fee Fund
Juvenile Case Manager Fee Fund
Police Seizure Fund
Capital Projects
Streets, Traffic, Sidewalks, and Trails (major fund)
Park Projects
Facilities & Technology
Business Park
Drainage
Special Revenue
Hotel Tax Fund
Community Development Fund
Red Light Camera Fund
Wolf Pen Creek TIF Fund
Northgate TIF Fund
Memorial Cemetery Fund
Convention Center
Parkland Dedication
Proprietary Funds
Enterprise Funds
Electric Fund (major fund)
Water Fund (major fund)
Wastewater Fund (major fund)
Sanitation Fund
Parking Enterprise Fund
BVSWMA Fund
Capital Projects
Electric
Water
Wastewater
Internal Services Funds
Property Casualty Fund
Employee Benefits Fund
Workers Compensation Fund
Unemployment Fund
Equipment Replacement Fund
Utility Customer Service Fund
Fleet Maintenance Fund
Communication Services Fund
Permanent Fund
Cemetery Perpetual Care Fund
Cemetery Endowment Fund
FiscalandBudgetaryPolicies
Each year as part of the budget process, Fiscal and
Budgetary Policies are reviewed. These policies are
included as Appendix F in this document. These
4
policies serve as the framework for preparing the
budget as well as for the financial management of the
City. During the budget preparation process these
policies are reviewed with Council.
StrategicPlan2008Ͳ2013
In College Station, we strive to set the bar. We
conduct daily business as a City aiming to provide
our citizens with the best quality of life possible. The
City Council and City staff work hard to ensure that
we are moving in a direction that is best for the
overall character and betterment of our community
based on the voices and opinions of those living in
College Station. A highly qualified workforce, an
extremely engaged citizenry and a set of focused
goals are the cornerstones of what make this a
successful community.
As a rapidly growing city, we recognize the
importance of neighborhood integrity as well as
responsible growth in our communities. We focus on
forward thinking policies that retain the integrity and
standard of service to which our citizens have
become accustomed. Proactive efforts are being made
to Green College Station as the City pursues the next
level.
The Strategic Plan is a collaboration of the City
Council and the numerous City departments working
together to create a cohesive forward direction for
College Station in the upcoming years. Updates were
made to the plan as a result of the City Council’s
annual strategic planning retreat. In addition to
adding the two new strategic issues of Neighborhood
Integrity and Green College Station, other policy
goals and direction are interspersed throughout the
document.
The following is an outline for the goals and practices
we have set to achieve in the near future so that each
citizen may enjoy a greater quality of life than ever
before.
MissionStatement
ON BEHALF OF THE CITIZENS OF COLLEGE STATION,
HOME OF TEXAS A&MUNIVERSITY, WE WILL
CONTINUE TO PROMOTE AND ADVANCE THE
COMMUNITY'S QUALITY OF LIFE.
CommunityVisionStatement
College Station, the proud home of Texas A&M
University and the heart of the Brazos Valley, will be
a vibrant, progressive, knowledge-based community
which promotes the highest quality of life by…
ensuring safe, tranquil, clean, and healthy
neighborhoods with enduring character;
increasing and maintaining the mobility of
College Station citizens through a well planned
and constructed inter-modal transportation
system;
expecting sensitive development and
management of the built and natural
environment;
supporting well planned, quality and sustainable
growth;
valuing and protecting our cultural and historical
community resources;
developing and maintaining quality cost-
effective community facilities, infrastructure and
services which ensure our city is cohesive and
well connected; and
pro-actively creating and maintaining economic
and educational opportunities for all citizens
College Station will remain among the friendliest and
most responsive of communities and a demonstrated
partner in maintaining and enhancing all that is good
and celebrated in the Brazos Valley. It will forever
be a place where Texas and the world come to learn.
CityofCollegeStationCoreValues
Topromote:
x The health, safety, and general well being of
the community
x Excellence in customer service
x Fiscal responsibility
x Involvement and participation of the
citizenry
x Collaboration and cooperation
x Regionalism: be active member of the
Brazos Valley community and beyond
x Activities that promote municipal
empowerment
OrganizationalValues
x Respect everyone
x Deliver excellent service
x Risk, Create, Innovate
x Be one city, one team
x Be personally responsible
x Do the right thing - act with integrity and
honesty
x Have fun
Using the community vision issues, mission
statement, and values as a spring board, the College
Station City Council has set the strategic direction for
5
the city government through development of seven
Strategic Issues and supporting Policy Initiatives.
The Strategic Plan focuses organizational resources
and identifies those intentional actions to be
undertaken by city government to achieve the desired
outcomes.
CitywideSafety&Security
Safety and security of College Station citizens is
imperative. We want to ensure all citizens and
visitors to the community feel safe while enjoying the
quality of life offered by College Station.
PolicyInitiatives
x Invest in our public safety infrastructure to
provide consistent and high quality public
safety services
x Benchmark our public safety services with
other communities similar to College Station
to insure we are setting the pace at a national
level
EffectiveCommunications
Effective two-way communications with both
internal and external audiences is essential to the
continued success of the many programs and services
offered by the City of College Station. Utilizing a
variety of media and technology, we will strive to
market our services, communicate our mission and
values, engage our citizens in the decisions of city
government while telling the College Station story to
our elected officials, employees, citizens, community
partners, and others nationwide.
PolicyInitiatives
x Implement a communication strategy which
continually informs our citizens about the
city government
x Market the City of College Station as a
superior service provider
x Cultivate citizen trust by fostering and
practicing open, accountable and responsible
government
x Interact with appointed committees to
ensure the City Council’s vision and
expectations are known and adhered to when
discussing policy
GrowingSustainableRevenueSources
BalancedwithNeeds
The ability of College Station to finance quality
services, meet the demands of growing our
infrastructure, and provide for the quality of life
quotient for the community requires fiscal soundness
and growing our revenue sources. We will adhere to
sound business practices which obtain true value for
dollars spent, diversify our revenue sources through
identification of innovative revenue strategies, and
implement financial policies which protect city
resources.
PolicyInitiatives
x Develop innovative income strategies to
diversify and strengthen income base
x Re-evaluate and update financial policies to
ensure they continually meet our needs as a
city government
x Improve business practices to ensure we
achieve the best value for dollars invested
DestinationPlacetoLiveandWork
We want College Station to be a destination city
which attracts visitors, residents, businesses, and
investment. In promoting and maintaining a high
quality of life, we want to be a community which
provides diverse opportunities for work,
entertainment, livable neighborhoods, and business
development. We want College Station to be among
the best cool places to live in the United Sates.
PolicyInitiatives
x Invest in infrastructure and programs which
creates a sense of place for College Station
citizens
x Identify and invest in those programs and
activities which promote College Station as
a cool place to live, work, and play
ExceptionalMultiͲmodalMobility
The rapid growth of College Station is impacting our
ability to provide an efficient public and private
transportation network to ensure mobility and safety
to our citizens. Development of an efficient multi-
modal transportation system is needed to promote a
healthy local economy and support the community’s
quality of life.
PolicyInitiatives
x Develop a transportation plan that supports
the development of College Station in
consideration of its land use and
transportation needs
x Implement our transportation plans on a
prioritized basis to improve our overall
transportation network and support
development of the community
x Improve operational efficiency of our
existing transportation network by
6
implementing state of the art transportation
management programs and systems
x Lobby for state & federal transportation
funds to continually improve our
transportation systems
SustainableQualityCityWorkforce
Our employees are our most valued asset. We want to
ensure that the City of College Station work
environment is exceptional while encouraging
innovation and creativity. We want to be able to
attract the best and brightest and retain highly
competent individuals who serve the citizens of
College Station.
PolicyInitiatives
x Create a work environment which attracts
and retains quality employees
ExceptionalInfrastructureandCore
Services
Our core mission is the delivery of exceptional
services to our citizens. Our infrastructure is the
backbone of our service delivery system and we will
continually make prudent investments to grow and
maintain all infrastructure to support our delivery of
services. We will expect our core services to be of the
highest quality. We expect our services to our
customer to be focused, timely and cost effective.
PolicyInitiatives
x Ensure our infrastructure is well maintained
and expands to meet the needs of our
citizens and various city services
x Provide core city services to be customer
focused, cost effective and of the highest
quality
DiverseGrowingEconomy
We want to promote through effective policies and
programs the continued growth and diversification of
our economy. We will provide leadership to
encourage the diversification of our economy while
actively collaborating with our community partners
to produce economic benefit to all citizens.
PolicyInitiatives
x Develop and implement specific plans to
enhance and diversify our tax base
x Develop and implement plans which
promote redevelopment of strategic areas of
College Station
x Seek economic development opportunities
and partnerships which position College
Station as a national center for bio-
technology
x Enhance tourism with the development of
needed infrastructure to support the tourism
segment of our economy
NeighborhoodIntegrity
Neighborhoods are the basic building blocks of our
city. This is where we live, raise our families, and
socialize with our friends and neighbors. In many
ways our city is only as strong and sustainable as our
neighborhoods. Our uniquie challenge is to welcome
the increasing number of students while retaining the
strength and vitality of our community through
neighborhood integrity.
PolicyInitiatives
x Promote comprehensive planning and
management of growth
x Ensure College Station remains a highly
livable city driven by quality of life
x Improve the capacity of neighborhoods to
deal with planning and quality of life issues
x Orient service delivery toward
neighborhoods
x Enhance the City’s enforcement tools to
better address the rental market
x Educate key stakeholders and the
community
x Promote the development of sustainable
neighborhoods that address the needs of
various population groups
GreenCollegeStation
Sustainability and resource conservation has become
a constant on the local government landscape. There
is a clear case to be made for sustainability and
conservation of resources in College Station. Our
emphasis on the quality of life for the community
demands that we aggressively work towards creating
a culture in the community which embraces
sustainability as its mantra.
PolicyInitiatives
x Include renewable green energy in a portion
of our purchased power while reducing the
overall energy consumption
x Reduce our overall per capita water
consumption
x Develop mechanisms to reuse water in the
community
7
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yTaxRate
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. The approved
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e one of the low
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orecast will be
udget review
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he next several
find additional
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west tax rates
amon
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ng surveyed Te
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ityRates
approved budg
tric rates to pay
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FY09, the resid
verted from a fl
nclined block ra
et at different le
d on water usag
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oximately 120%
are approved t
dential and Com
oved to increas
uded for the Wa
approved budg
nage Utility fee
e the rates were
are: $5.00 per
dential; $2.25 p
5 per month pe
s.
itionsinthe
service provid
fits account for
ating expenses
r cities in this r
of the primary
exas cities. In F
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get includes a 9
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lat rate to “con
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evels, or tiers,
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evels for a stru
%. In addition,
to increase by
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astewater and S
get also include
e. These rates h
e implemented
r month for sin
per month per u
er 1,000 square
eFY09Budg
ding organizatio
r the largest pe
. College Stati
respect. Human
assets of the C
FY08 the City
than 83% of
9% increase in
d power supply
Utility infrastru
ates will be
servation rates
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which will inc
s will increase
ucture spread of
, commercial u
10%. Base
er rates are
o rate increases
Sanitation Fun
es an increase i
have not increa
in 1997. The n
ngle family
unit for apartm
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ercentage of Ci
on is similar to
n resources are
City. When the
of
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ucture.
s” or
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rease
over
f
usage
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nds.
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ased
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ents;
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e also
cost
10
of purchas
expenditur
City operat
FY09 appr
full time eq
FY08 budg
approved f
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personnel,
FY09 appr
were histor
funded from
included in
originating
Case Mana
Benefits Fu
Workers C
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calculating
approxima
(FTE) posi
approxima
Parks Depa
for seasona
utilize thes
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of position
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system for
an annual s
where the C
market for
moving tow
This allow
employees
presented t
process.
An average
competenc
ed power is ex
res account for
ting and maint
roved budget, i
quivalent posit
get, a net total
for FY09.
ccurately reflec
some changes
roved budget d
rically included
m other funds
n the salaries an
g funds. These
ager Fund, Cou
und, Property C
Compensation F
ccounts for tem
g the number o
ating the numbe
itions. The app
ately 67 FTE te
artment makes
al programs an
se resources.
ding chart show
s over the last
dPayChang
has been workin
the past nine y
salary survey i
City pay plan i
the City. The
ward the marke
ws the City to re
s. The results o
to Council as p
e 3% increase
cy pay for all em
xcluded, person
approximately
tenance expend
including SLA
tions. In compa
increase of 20.
ct the originati
were impleme
document. Nine
d in the Genera
via transfers, h
nd benefits sec
funds include
urt Security Fu
Casualty Fund
Fund.
mporary/season
f hours worked
er of Full Time
proved budget i
emp/seasonal p
s extensive use
nd other departm
ws the change
10 years.
ges
ng under a mar
years. As part o
s conducted to
is in relation to
City has made
et over the last
ecruit and keep
f the salary sur
part of the budg
for skill, perfo
mployees is in
nnel
y 61% of total
ditures. The
s, funds 924.5
arison to the
.5 positions is
ng funds for
ented in the
e positions that
al Fund, but
have now been
ction of the
the Juvenile
und, Employee
, and the
nal funds by
d and
e Equivalent
includes
positions. The
of these funds
ments also
in the number
rket-based pay
of this system,
o determine
o the defined
great strides
t several years.
p well qualified
rvey will be
get review
rmance, and
cluded in the
t
n
s
d
FY09
bene
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howe
Fire D
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pay p
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also i
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capit
howe
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alrea
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consi
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drain
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rehab
and t
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budg
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and m
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9 approved bud
fits.
Y09, no overal
ever, there are
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oss all funds, th
2009 is estima
plan at this leve
loyees who pro
ege Station.
ddition to the p
includes an add
ement system,
pitalImprov
approved Capi
9 totals $47,93
tal projects. Th
ever, reflect all
9. In the case o
ady been approv
inue to spend m
out including th
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appropriated c
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opriations in th
ected to be spen
new appropria
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Y09 it is anticip
iderable expen
ernment and uti
structure rehab
ects are schedu
bilitation proje
ects will involv
nage ways and
ude a number o
3 bond authoriz
bilitation proje
the Rock Prairi
e are a number
ects that will in
ects are discuss
get overview an
document.
following table
maintenance ex
enditures are bu
dget as part of
l market adjust
pay increases i
o increase recru
he cost of the p
ated to be $1,32
el helps mainta
ovide services t
ay increases, th
ditional $243,9
TMRS.
vementProj
ital Improveme
9,073 for all fu
his budget amou
l projected cap
of projects for w
ved and budge
money to comp
he projected FY
The project bu
carry forward u
rtions of the pr
propriated are
he FY09 budge
nt on capital pr
ations as well a
pproximately $
pated that there
nditures for bot
ility capital pro
bilitation and im
uled in FY09. In
cts in the South
ve the rehabilita
streets. Other p
of street project
zations such the
ct, improveme
ie Road Widen
r of Water and
ncur expense in
sed in greater d
nd in the capita
e shows the app
xpenditures for
udgeted to be $
the base salary
tment is includ
in the Police an
uit level pay.
pay plan in fisca
21,324. Fundin
ain high quality
to the citizens
he approved bu
995 for funding
jects
ents Budget for
unds that inclu
unt does not,
ital expenditur
which funds ha
eted, the City m
plete these proj
Y09 expense a
udgets that hav
until the projec
ojects that hav
included as ne
et. The total
rojects includin
as existing
$83,000,000.
e will be
th general
ojects. Signific
mprovement
ncluded in this
hside area. The
ation of utilitie
projects underw
ts from the 199
e Northgate str
ents to Barron R
ning project.
Wastewater ca
n FY09. These
detail later in th
al projects secti
proved net ope
r FY09.
$201,228,559,
y and
ded;
nd
al
ng the
y
of
udget
g the
r
ude
res for
ave
may
ects
as a
ve
ct is
ve not
ew
ng
cant
s are
ese
es,
way
98 and
reet
Road,
apital
he
ion of
erating
an
11
11.46% increase over the FY08 original budget.
Transfers from the fund balance for capital projects
in FY09 are budgeted to be $14,350,000, and the net
approved capital budget is $33,589,073. The latter
two items will provide a total of $47,939,073 of new
budget appropriation for capital projects. The total
approved budget is $249,167,632. This represents a
10.11% increase over the FY08 original budget.
NetBudgetExpenditureComparison
Fund
ApprovedFY08
Budget
ApprovedFY09
Budget
Percent
Change
General Fund 50,654,360 54,024,840 6.65%
Combined Utilities 94,947,171 106,972,072 12.66%
Sanitation 6,465,840 6,968,495 7.77%
BVSWMA 4,119,932 10,069,570 144.41%
Drainage 864,449 1,480,284 71.24%
General Debt Service 11,016,329 12,050,130 9.38%
Hotel Tax 5,429,512 2,229,826 -58.93%
Parking Fund 724,103 846,312 16.88%
Parks Xtra Education 100,241 106,755 6.50%
Police Seizure 20,000 20,501 2.51%
Wolf Pen Creek TIF 1,042,475 - -100.00%
Municipal Court Funds 249,958 292,641 17.08%
Business Park Fund 500,000 250,000 -50.00%
Community Development 3,848,839 4,024,517 4.56%
Red Light Camera 223,750 1,067,090 376.91%
Cemetery Perpetual Care - - N/A
Memorial Cemetery
Endowment Fund - 75,000 N/A
Memorial Cemetery Fund 325,488 750,526 130.58%
Total O&M Expenditures 180,532,447 201,228,559 11.46%
Combined Utilities 4,200,000 7,350,000 75.00%
Community Development 30,000 - -100.00%
Hotel Tax Fund - 7,000,000 N/A
Fund Balance/Working
Xfers to CIP 4,230,000 14,350,000 239.24%
General Gov’t CIP 12,361,672 3,120,689 -74.76%
Utilities CIP 24,421,154 20,984,193 -14.07%
BVSWMA CIP 2,838,321 7,212,448 154.11%
Special Revenue CIP 710,963 1,075,628 51.29%
Wolf Pen TIF CIP 1,199,615 1,196,115 -0.29%
Total Capital Expenditures 41,531,725 33,589,073 -19.12%
TOTAL $ 226,294,172 $ 249,167,632 10.11%
12
The text be
changes ar
Govern
PoliceDe
The Police
that help to
provided in
police offic
the city and
and all nec
investigatio
3) animal c
officers on
facilities th
and 5) a re
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or situation
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provide fun
allow for a
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elow focuses o
re discussed an
mentalFu
epartment
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o keep the com
nclude: 1) polic
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n the street and
hat reduce the p
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graph illustra
“Call for Serv
n, reported by
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ne SLA in the P
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a variety of nee
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ity of Bryan—t
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utual aid agree
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nd basic functio
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ssigned to spec
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tes an increase
ice” is defined
a citizen that r
e Department.
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agement Review
ice Departmen
eds including i
fleet. This SLA
ss those needs,
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vides services
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ements. The Fir
ons located thro
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ons of City dep
$14,306,87
mber of services
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certified
cific areas of
ice vehicles
al
eported crimes;
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me of arrests;
n that serves as
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e in calls for
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ment for
w
nt has
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, which will
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to College
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ollege Station
re Department
oughout the
etOvervi
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dentified.
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mercial fire saf
ention training
tions; 4) code e
he community e
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above graph ill
Fire Departmen
e are two servi
ing $982,988.
ntain Fire respo
xation and proj
artment is requ
pment, and sof
tion of three fu
d Response Veh
unding to accom
m the Texas Com
nd SLA is for $
pment for one a
t the increased
ention division
e city the time
truction have c
duct existing co
licWorksDe
Public Works D
nage, and the C
responsible for
construction, a
ntenance. Overa
four SLAs total
of these SLAs
y each departm
provided by th
ponse; 2) emerg
evention servic
fety inspection
at local schoo
enforcement ac
enhancement a
response.
lustrates incide
nt over the last
ice level adjust
The first SLA
onse capabilitie
ojected future g
uesting addition
ftware. This SL
ull time employ
hicle, a Tanker
mmodate inspe
mmission on F
$140,271 to hir
additional Dep
demands for se
n. With the con
requirements c
cut into the tim
onstruction fire
epartment
Department ma
City’s traffic co
r refuse collect
s well as fleet a
all, the Public W
ling $488,047
s are for Draina
ment. Approved
he Fire Departm
gency medical
ces, including
ns and fire
ols and various
ctivities perform
action center; a
ents responded
t several years.
tments in Fire
A is for $842,71
es. Due to recen
growth, the Fire
nal fleet, trainin
LA includes the
yees, a Grass/W
r Fire Engine a
ection mandate
Fire Protection.
re and purchas
puty Fire Marsh
ervice in the fi
ntinued rapid gr
caused by new
me available to
e safety inspect
$7,99
aintains streets
ontrol system. I
tion, engineerin
and facilities
Works Departm
in the FY09 bu
age operations
d
ment
l
med
and 5)
d to by
.
17 to
nt
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ng,
e
Wild
as well
s
The
se
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ire
rowth
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tions.
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s,
It is
ng
ment
udget.
and
13
the other tw
Maintenan
The Facilit
support ser
maintenanc
buildings i
systems. A
performs m
activities. T
funds to en
and replace
included in
Maintenan
associated
being cons
Road. Thi
through a t
The Street
Departmen
within the
maintained
programs,
that addres
reconstruct
Division co
Capital Im
major stree
The Streets
patching an
measures t
determinin
have a grad
Manageme
budget inc
amount of
repair of C
Drainage i
well as tran
levels prov
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adequate in
and creek c
is provided
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service lev
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the purcha
for a Drain
Drainage F
Fund perta
wo SLAs are to
nce ongoing op
ties Maintena
rvices to City d
ce of City facil
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Additionally, Fa
minor building
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nsure facilities
ed in a timely m
n the approved
nce budget for a
with the new m
structed at the U
is will be funde
transfer to the G
ts Division of
nt strives to ens
City of Colleg
d. This is done
including a str
sses street repa
tion measures
oordinates with
mprovement Div
et projects.
s Division also
nd other maint
the effectivenes
ng whether 95%
de of “C” or be
ent System. Th
ludes one serv
$200,000 to fu
City streets.
ssues impact h
nsportation and
vide a drainage
storm carrying
n College Stati
cleaning are th
d.
two SLAs in th
vel adjustments
ce of the right
se of a tractor
nage Crew and
Fund covers ex
aining to Drain
o fund Streets a
erations.
ance Division p
departments thr
lities. This enta
ng, ventilation
acilities Mainte
construction a
also utilizes fac
and equipmen
manner. One S
FY09 Facilitie
a portion of op
meeting and tra
Utilities proper
ed by the Elect
General Fund.
the Public Wo
sure that the str
ge Station is pro
through a num
reet rehabilitati
air before more
are needed. Th
h Engineering
vision to plan a
o provides rout
tenance service
ss of this servic
% of the streets
etter, using the
he Streets FY09
ice level adjust
und the mainten
health and publ
d mobility. Dra
e maintenance p
capacity of the
ion. Right of w
he primary way
he Drainage D
s are $108,300
of way in the C
and shredder a
associated equ
xpenditures in t
age operations
and Facilities
provides
rough the
ails all City
n and cooling
enance
and remodeling
cility repair
nt are repaired
SLA is
es
perational costs
aining facility
rty off Graham
tric Fund
rks
reet system
operly
mber of
ion program
expensive
he Streets
and the
and develop
ine pothole
es. Streets
ce by
s in the City
Pavement
9 Approved
tment in the
nance and
lic safety, as
ainage service
program that
e system
way mowing
ys this service
Division. These
for
City including
and $157,147
uipment. The
the General
s.
g
s
m
The T
Divis
integ
the C
Most
very
divis
repai
in ord
vehic
CIP
The C
is res
capit
of pr
street
capit
Wate
this d
Park
Recr
The P
for C
progr
recre
adult
progr
Amp
City.
a num
owne
The a
atten
The C
meet
The L
provi
satell
Educ
Traffic Signs &
sions in Colleg
gral traffic flow
City. The system
t notably durin
busy Texas A&
sions are also re
iring traffic sig
der to provide
cles and pedest
Department
Capital Improv
sponsible for th
tal improvemen
rojects approve
ts, fire stations
tal projects for
er, Wastewater
department.
ksand
reationDep
Parks and Recr
College Station
rams. Among t
eation and instr
ts, and cemeter
rams and speci
phitheater and o
The Parks and
mber of special
ed swimming p
above graph ill
ndance at pool f
Conference Ce
ting space for v
Lincoln Center
ides positive pr
lite center for s
cation provides
& Markings a
ge Station servi
w control mech
m is critical to
ng peak traffic t
&M football se
esponsible for
gnals and schoo
safe and effici
trians.
t
vement Project
he administrati
nt plan. This in
ed as part of bo
s, libraries, and
public utilities
r and Drainage
partment
reation Departm
park facilities
the services pro
ruction program
ry maintenance
ial events at the
other park loca
d Recreation D
l facilities inclu
pools and the C
lustrates the flu
facilities.
enter is operate
various groups
r is a communi
rogramming an
social services.
s citizens of all
and Traffic Si
ice and mainta
anism through
City operation
times such as t
eason. These
maintaining an
ol warning dev
ient movement
$88
t, or CIP Depar
ion of the City’
ncludes the bui
ond elections su
d others. Some
s such as Electr
are also handl
$9,18
ment is respon
and recreation
ovided are athl
ms for youth an
e. Also provide
e Wolf Pen Cr
ations througho
Department ope
uding three Cit
CSISD natatori
uctuations in
ed to provide
and organizati
ity center that
nd serves as a
. Parks’ Xtra
l ages the
gnals
ain
hout
ns.
the
nd
vices
t of
83,807
rtment
’s
lding
uch as
of the
ric,
ed in
87,624
nsible
nal
letics,
nd
ed are
eek
out the
erates
ty-
ium.
ions.
14
opportunity
various con
The preced
Conference
The Parks
for the Lin
Pool facilit
began to ov
The Parks
Senior Serv
Amphithea
Klub after
collaborati
School Dis
One SLA i
Recreation
care progra
The Parks
facilities.A
maintenanc
Neighborh
Edelweiss
Park.
The Forest
landscapin
maintained
City Ceme
included in
Division.
LarryJ.R
The Larry
the City’s P
facility is o
Bryan, whi
Station fac
budget for
y to enhance th
ntinuing educa
ding graph illu
e Center custo
s Special Facil
ncoln Center, C
ties. Beginning
versee the Larr
s Recreation D
vices, Special
ater and Conce
school care pr
ion with Colleg
strict (CSISD),
is for $48,157 t
n Supervisor fo
am.
s Operations D
An essential op
ce associated w
hood parks such
Gartens, Univ
try Division,t
ng efforts, ensu
d in an aestheti
etery and the ne
n the property m
RingerLibrar
J. Ringer Libra
Parks and Recr
operated in col
ich provides st
cility. There is
the Library in
heir quality of
ation programs
strates the num
mers from 200
lities Division
Conference Cen
g in 2007, Spec
ry J. Ringer Lib
Division overse
Events, Wolf P
essions operatio
ogram, operate
ge Station Inde
, is also within
to fund an Ass
or the Kids Klu
Division mainta
peration of this
with operating
h as Woodland
ersity Park and
through horticu
ures that City pr
cally pleasing
ew Memorial C
maintained by
ry
ary facility is o
reation Departm
laboration with
taffing for the C
one SLA in the
the amount of
life through
.
mber of
04 to 2008.
is responsible
nter, and all
cial Facilities
brary facility.
ees Athletics,
Pen Creek
ons. The Kids
ed in
ependent
this division.
istant
ub school age
ains park
division is
City and
d Hills,
d Nantucket
ultural and
roperty is
manner. The
Cemetery is
the Forestry
$1,130,87
overseen by
ment. This
h City of
College
e approved
f $55,170 to
71
pay f
J. Rin
Plan
Serv
The P
provi
the C
Deve
with
well
with
City
polic
budg
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Plann
enhan
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of lif
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level
$336
enhan
is on
Coun
$54,4
Tech
help
assum
and s
resea
Histo
Info
Tech
Infor
the te
syste
The I
Adm
for the check o
nger Library.
nningandDe
vicesDepart
Planning and D
ides oversight
City of College
elopment Servi
zoning, subdiv
as other City o
citizens and ot
development i
cies established
get includes the
ices and Code
ning and Deve
nce the City’s
ghborhood conc
fe enjoyed in th
ning and Deve
l adjustments (S
6,055. The first
ncements to C
ne of the top pri
ncil earlier this
489 will fund t
hnician. This ad
the division m
ming administr
supporting long
arch. The third
oric Districts G
ormation
hnologyDep
rmation Techno
echnology and
ems used by all
Information Te
ministration, Ma
out/ inventory s
evelopment
tment
Development S
for developme
Station. Plann
ices also reinfo
vision, and dra
ordinances. Thi
ther City depar
in a manner con
d by Council. T
e transfer of the
Enforcement d
lopment Servic
ability to proac
cerns and to m
he local commu
lopment Servic
SLAs) for FY0
t SLA is for $2
ode Enforceme
iorities identifi
s year. The sec
the addition of
ddition of supp
maintain custom
rative permittin
g range plannin
d SLA of $15,0
Grant Program.
partment
ology impleme
computer base
l City Departm
echnology divi
anagement Info
system at the L
t
$2,93
Services Depart
ent planning wi
ning and
orces complian
inage regulatio
is department w
rtments to ensu
nsistent with
The FY09 Appr
e Neighborhoo
divisions into
ces. This move
ctively respond
aintain the qua
unity.
ces has three se
09 in the amou
266,566 to fund
ent operations.
ied by the City
cond SLA of
a full time Pla
port personnel w
mer service leve
ng responsibili
ng and develop
000 will fund th
$3,40
ents and mainta
ed information
ments.
ision includes I
ormation Servi
Larry
38,471
tment
ithin
nce
ons as
works
ure
roved
od
e will
d to
ality
ervice
unt of
d
. This
y
anning
will
els by
ties
pment
he
02,779
ains
n
IT
ices
15
(MIS), Geographic Information Services (GIS), E-
Government, and Communication Services. With the
exception of Communication Services, these service
divisions are budgeted in the General Fund. The MIS
division implements and supports computing
platforms and applications for all City Departments,
including Computer Aided Dispatch (911) for Public
Safety and connectivity to the Internet. The GIS
division is responsible for the coordination of all
geographic data and its presentation to the public.
The E-Government division is responsible for the
City website, interactive web service provision and
the City’s Intranet.
The Information Technology General Fund divisions
do not have additional service levels in the FY09
Approved budget per se. However, funding is
approved in the base budget in the amount of
$170,513 to maintain software necessary for City
operations. There are also two SLAs in the FY09
Communications Fund for an additional technician
and funding for the Brazos Valley Wide Area
Communications System (BVWACS). These SLAs
will be further discussed in the Communications
Fund section.
FiscalServicesDepartment$3,375,611
The Fiscal Services Department provides Fiscal
Administration, Accounting, Purchasing, and
Budgeting services to the City. This department also
oversees the operations of Municipal Court and
Utility Customer Service.
Fiscal Service Administration handles cash and debt
issues for the City while ensuring all funds are
prudently invested. The Accounting and Purchasing
Divisions work closely together to ensure that
purchases are made and recorded according to
guidelines. Municipal Court collects fines and fees
for the City. The Office of Budget and Strategic
Planning prepares, monitors, and reviews the annual
budget. The budget office also coordinates the City’s
strategic planning process, which is closely tied to the
City’s budget.
General
GovernmentDepartment$4,347,691
The General Government Department includes many
of the administrative functions of the City.
The Mayor and Council Division accounts for
expenditures related to Council functions such as
education and training. The funds approved for this
division in FY09 total $85,995.
The Internal Auditor Division, which was added in
FY07, conducts independent financial and
performance audits to provide the Council and the
Mayor with objective information to assist in
determining whether governmental operations are
adequately controlled and to assure that a high degree
of public accountability is maintained. The approved
FY09 budget is $115,704.
The City Secretary Division is responsible for
elections, records management, City Council support
and other activities. The approved budget for the City
Secretary’s Office includes one SLA for costs
associated with the Bond and Charter Election
scheduled to be conducted with the General Election
in November 2008. The FY09 approved budget,
including the SLA, is $441,171. The Public
Communications Division will be responsible for the
advertising of the Bond and Charter Election.
The City Manager Division is responsible for the
day to day operations of the City, making
recommendations to the City Council, and providing
short and long-term direction to the organization. The
FY09 City Manager’s approved budget is $780,002.
The Legal Division provides legal services and
support to City Council and City staff. Among the
services provided by this office are legal advice,
contract writing, and litigation. The approved Legal
Office budget is $1,083,930.
The Economic Development Divisions is
responsible for coordinating economic development
activities in College Station. The Economic
Development FY09 approved operating budget is
$594,175. There are three SLAs included for this
division in the approved budget for a total of
$93,332. One SLA for $14,000 will enhance the
maintenance contract for the promenade and other
public areas in Northgate. Another SLA in the
amount of $70,916 is for a full time staff position to
act as a solutions facilitator that would help
strengthen community partnerships and facilitate
solutions between community stakeholders such as
Neighborhood groups and developers. One
additional SLA in the General Fund approved budget
for $8,416 is to fund Community Development staff
merit raises.
The Public Communications Division provides for
the dissemination of City information through
various media outlets. The total FY09 approved
budget is $640,853 and includes one SLA in the
amount of $22,000 to fund internship opportunities in
the division for college students.
16
The Human Resources Division assists in recruiting
and hiring qualified candidates for City positions.
The division also provides employee training and
administers the compensation and benefits program.
The Risk Management function within Human
Resources seeks to limit the exposure of the City to
physical and financial losses through a number of
programs that address worker safety. Risk
Management was added to the Human Resources
division in FY07 and the salary and benefits budget
was moved to the Worker’s Compensation and
Property Casualty Funds in FY09. The approved
Human Resources budget for FY09 is $605,861.
OtherGeneralFund
Expenditures$1,624,938
There are a number of expenditures budgeted in the
General Fund that do not fall under the purview of
any one department. Miscellaneous expenditures
within the governmental funds include $778,938
approved for public agency funding and $846,000 for
contingency transfers and other charges.
DebtServiceFund$14,464,475
The Debt Service Fund is used to account for ad
valorem tax revenue collected to pay for authorized
general government debt. The debt service portion of
the ad valorem tax totals 24.6048¢ per $100
valuation, which accounts for 56% of the tax levy.
EconomicDevelopmentFund$842,127
The City created an Economic Development Fund to
account for resources and expenditures directed at
providing incentives for businesses and industries
that are planning to locate in College Station.
Resources set aside for economic development
purposes will be transferred into this fund and remain
in the fund until expended. In FY09, $842,127 is
budgeted in this fund for economic development
incentives and related expenditures.
BusinessParkFund$250,000
Resources are included in the budget for economic
development activities. In FY09, it is projected that
$250,000 will be expended in the Business Park Fund
for the TIPs project.
ParksXtraEducationFund$106,755
The Parks Xtra Education Fund was established in
FY96 and is a joint effort between the City of
College Station and College Station Independent
School District to provide community based
education programs. The FY09 approved Parks Xtra
Education budget for program expenditures is
$96,474. $10,281 is included for the Xtra Education
portion of the General and Administrative (G&A)
transfer to cover the cost of internal services such as
Human Resources, Accounting, and Budget.
MunicipalCourtFunds$292,641
The City is authorized by the State Legislature to
collect fees on traffic tickets written by the City.
There are four fees collected by Municipal Court: the
Court Security fee; Court Technology fee; Efficiency
Time Payment fee; and the Juvenile Case Manager
fee.
The funds collected, along with existing fund
balances from prior years, are for security and
technology projects at the Municipal Court, as well as
to offset a portion of the cost associated with
accepting credit cards at Municipal Court.
PoliceSeizureFund$20,501
The Police Seizure Fund accounts for revenues and
expenditures related to property seized by College
Station Police Department. Revenues are budgeted at
$16,000 for FY09 and expenditures at $20,501.
EnterpriseFunds
ElectricFund$83,519,707
The Electric Division is responsible for providing
cost efficient and reliable electric service to the
citizens, businesses and institutions in College
Station. Reliable electric service is necessary to
ensure continued prosperity of the City.
WaterFund$15,375,198
The City of College Station has the capacity to
produce approximately 23 million gallons per day of
potable water. The Water Division has developed
high standards of reliability that assures customers’
needs are met with a water supply that meets or
exceeds all federal and state mandated standards. As
a City enterprise, the full cost of service for water
production, transmission and distribution is recovered
by charging customers for consumption on a per unit
basis.
SLAs approved in the Water Division total $163,695.
The first SLA, in the amount of $54,795, is for the
addition of a Water Auditor position. The incumbent
in this position will help to implement water use
surveys that will analyze customers’ water use habits,
plumbing fixtures, and landscape practices, and
recommend options to reduce water usage. The
Water Auditor will also study water usage data to
determine the highest irrigation users, and will
17
personally
The second
rugged lap
crew perso
rugged lap
Environme
The third S
expansion
in the amou
to clean an
tanks. The
$35,000 an
explore the
Simsboro a
outsourcin
required by
final appro
the purcha
need for fa
calibration
programma
Also includ
Water Div
consultant
was added
Wastewa
Effective s
essential to
Over the la
increased f
Carters Cre
directly rel
continues t
line extens
maintained
enhanceme
are provide
related fee
The FY09
three SLAs
SLA, in th
one Wastew
and a vehic
the seven a
additional
on-line due
second SLA
hire a Texa
temporary/
.5 FTE. Ov
Services D
Total Max
Creek and
work with the
d SLA is for th
top computers
onnel and for fu
top computers
ental Technicia
SLA is for cons
in the amount
unt of $20,000
nd inspect all fi
fifth SLA is fo
nd is to hire an
e feasibility of
aquifer. The six
g of the instrum
y TCEQ. This
oved SLA, in th
se of a softwar
ailure recovery
n documentatio
able devices of
ded in the FY0
ision is an add
services for an
by Council du
aterFund
sanitary sewer
o public health
ast several deca
for this infrastr
eek Wastewate
lated to changi
to grow, additi
sions. The exist
d with line repl
ents and expan
ed as an enterp
s paying for th
Approved Bud
s in the Wastew
e amount of, $
water Treatme
cle. This positi
additional sewa
package plant
e to the continu
A is for funds
as A&M gradu
/seasonal basis
ver the course o
Department will
imum Daily Lo
its tributaries,
users to reduc
he purchase of
for Water/Wa
unding to obtai
for Water/Wa
ans. This SLA
servation outre
of $10,000. Th
0, is to contract
ive of the water
or funds in the
expert enginee
drilling a salin
xth SLA is for
mentation calib
SLA is for $15
he amount of $
re program that
, change mana
n and security
f the SCADA s
09 Approved B
itional $60,000
n impact fee stu
uring the budge
collection and
in an urban en
ades, standards
ructure. Past up
er Treatment P
ng standards. A
onal capital is
ting system wi
lacements and
nsions. Wastew
prise function w
he cost of servic
dget includes $
water Division
82,712, is for t
ent Plant Opera
ion will be resp
age lift stations
that are anticip
ued growth of t
in the amount
uate student on
s resulting in an
of the next yea
l be working w
oading of E.co
on groundwate
ce water use.
two fully-
astewater field
in two semi-
astewater
is for $13,900.
each program
he fourth SLA,
t out services
r storage
amount of
ering firm to
ne well into the
the
bration that is
5,000. The
$15,000, is for
t addresses the
gement,
of all
system.
Budget for the
0 to pay for
udy. This item
et process.
$15,427,16
treatment is
nvironment.
s have
pgrades to the
lant were
As the system
needed for
ill have to be
plant
water services
with service
ce.
$195,712 for
n. The first
the addition of
ator position
ponsible for
s and one
pated to come
the City. The
of $25,000 to
a
n increase of
ar, the Water
with the TCEQ
oli in Carters
er wells in
.
,
e
e
67
f
new
studi
perso
stude
exten
conse
final
opera
new
purch
servi
waste
plant
Also
Wast
for co
item
proce
Sani
The S
servi
need
conta
clipp
of wa
local
large
have
servi
The a
refus
Divis
The o
resid
FY09
$63,5
incor
provi
inclu
Braz
deve
well field area
ies by the EPA
onal care produ
ent will work u
nsive knowledg
ervation and gr
SLA, in the am
ations and main
lift stations. Th
hase of electric
ice for grounds
ewater lift stati
t.
included in th
tewater Divisio
onsultant servi
was added by
ess.
itationFund
Sanitation Div
ices that meet t
s. These servic
ainers, curbside
ping collection,
aste. Commerc
l businesses an
e containers. Cu
the option of u
iced by front lo
above graph ill
se collected and
sion, since FY0
operating porti
dential and com
9 to be $5,841,
500 for a study
rporating multi
ided. The Sani
udes funding fo
os Beautiful an
lopment.
as, and on issue
A and USGS on
ucts and endocr
under a TAMU
ge in water righ
roundwater dis
mount of $88,0
ntenance costs
hese funds will
city to operate
s maintenance o
ions and one w
he FY09 Appro
on is an additio
ices for an imp
Council during
d
ision of Public
the City’s solid
ces include pro
e recycling, bru
, street sweepin
cial services are
d offers collect
ustomers with
using roll-off c
oad collection e
lustrates volum
d disposed of b
03.
ion of the Sanit
mmercial operat
,863. This incl
y to determine t
i-family recycl
tation approve
or the local non
nd funding for
es arising from
n pharmaceutica
rine disrupters
U professor will
hts, policy,
stricts in Texas
000, is for the
s associated wit
l be used for th
and for landsca
on up to seven
wastewater pack
oved Budget fo
onal $60,000 to
pact fee study. T
g the budget
$6,96
c Works provid
d waste collecti
oviding residen
ush and grass
ng and the rem
e also provided
tion in small an
greater volume
containers that
equipment.
mes, in tons, of
by the Sanitatio
tation fund for
tions is approv
ludes one SLA
the feasibility
ling to the serv
ed budget also
n-profit agency
economic
als,
. This
l
s. The
th the
he
aping
n
kage
r the
o pay
This
68,495
des
ion
ntial
moval
d to
nd
es
are
f
on
r
ved for
A for
vices
y Keep
18
ParkingEnterpriseFund$846,312
The Parking Enterprise Fund accounts for parking
operations in the City. This includes the parking lot,
parking garage and on-street parking. The approved
FY09 budget for parking operations is $507,342.
Parking fund revenues are projected to be $723,300
in FY09.
SpecialRevenueFunds
HotelTaxFund$9,229,826
The City receives a tax of 7% on room rental rates
from persons staying in hotels within the City. The
City’s use of Hotel Tax funds is limited by State law
to be used for the promotion of tourism in the City of
College Station.
The approved FY09 budget includes $529,826 for
City Operations including Wolf Pen Creek
Operations and other Parks programs and events that
are eligible for Hotel Tax Funds. Additionally,
$7,000,000 of Hotel Tax Funds are appropriated for
the Capital needed to acquire property for the
development of a Convention Center. Funding for
Outside Agencies eligible for Hotel Tax funding is
also included in the FY09 approved budget.
There are two SLAs in the Hotel Tax fund in the
amount of $124,000. These SLAs are for tourism
generating recreation events, which are the Texas
Public Pool Conference and a Grand Slam Tennis
Tournament. There is also an increase in outside
agency funding to the Convention and Visitors
Bureau by $100,000 for an upgrade to the CVB
website.
CommunityDevelopment
Fund$4,024,517
Community Development helps provide low cost
housing and other public assistance through
Community Development Block Grant funds from
the federal government. These funds are used to
assist low to moderate-income residents of College
Station. Assistance is provided through housing
services, public agency funding, public facility
improvements, and economic development activities.
RedLightCameraFund$1,067,090
The Texas Legislature passed SB 1119 which became
effective on September 1, 2007. This bill authorized
and controls the municipal use of red light camera
equipment and was codified in the Texas
Transportation Code, Section 707.003. Revenue
sharing provisions are mandatory: one half of all fees
are remitted to the state and the remaining revenue is
spent on traffic or enforcement provisions within the
city and half of the revenue over expenditures is
shared with regional trauma centers. The Approved
Budget includes $376,090 in expenditures for traffic
improvements and public safety programs from the
Red Light Camera Fund. This includes $115,428 in
SLA funding in the FY09 budget for traffic signal
uninterrupted power supply (UPS) and a Traffic
Signs and Markings Technician.
WolfPenCreekTIFFund$1,196,115
The Wolf Pen Creek Tax Increment Finance (TIF)
Zone generates revenues that must be utilized within
the Wolf Pen Creek District. The budgeted
expenditures in this fund are for funding Wolf Pen
Creek projects such as the addition of a water feature
in the WPC zone.
NorthgateTIFFund
The Northgate Tax Increment Finance Zone
generates revenues that must be utilized within the
Northgate District. Future funding will be used for
improvement projects in the Northgate District.
There are no expenditures anticipated in this fund in
FY09.
MemorialCemeteryFund$750,526
This fund accounts for two thirds of cemetery lot
sales as well as other revenue that is collected
through the Memorial Cemetery and Aggie Field of
Honor. The fund also accounts for expenditures on
projects that take place at this location. In FY09
$640,000 is budgeted for capital outlay in this fund.
$110,526 is budgeted for debt service payments.
MemorialCemeteryEndowment
Fund$75,000
This fund accounts for one third of the sales of
cemetery lots that are accrued through the Memorial
Cemetery Fund, which includes the Aggie Field of
Honor. FY09 expenditures include $75,000 for the
continued marketing efforts of the new cemetery.
CemeteryPerpetualCareFund
This fund accounts for the sale of cemetery lots and
other revenues that are collected through the College
Station cemetery. The fund also accounts for
expenditures on projects that take place in the
cemetery. There are no expenditures anticipated in
this fund in FY09.
19
Interna
The City h
funds for a
provided to
reimbursem
include the
Replaceme
Fund, Flee
Fund. Each
City depart
Base budg
policies. In
transferred
basis to en
expenses.
Insuranc
The City o
insurance p
Property
The proper
adequately
losses. The
Casualty fu
total $774,
Employe
The emplo
provides m
employees
benefits fu
budgeted e
Workers
The worke
against los
employees
Compensa
$803,835.
Unemplo
Revenues i
be $35,714
be $30,900
Equipme
The City h
resources f
motorized
systems, to
existing ma
lServiceF
has established
areas where goo
o City departm
ment basis. The
e Insurance Fun
ent Fund, the U
et Maintenance
h of these fund
tments to whic
et revenues for
nternal Service
d from departm
sure that funds
ceFunds
of College Stati
purposes, all of
yCasualtyFu
rty casualty fun
y cover potentia
e FY09 estimat
und are $990,3
,037.
eeBenefitsF
oyee benefits fu
medical coverag
s. Estimated rev
und total $6,663
expenditures to
Compensat
ers compensatio
ses sustained t
s. Revenues ant
tion fund are $
oymentFun
in the unemplo
4. Expenditures
0.
entReplacem
has a fund that s
for the replacem
equipment, the
o provide repla
ajor technolog
Funds
several interna
ods and service
ments on a cost-
e Internal Serv
nds, the Equipm
Utility Custome
Fund, and Com
ds receives reve
ch services are
r the funds refl
funds have rev
mental budgets o
s are available
ion has four fun
f which are sel
und
nd ensures that
al property and
ted revenues fo
333. Approved
Fund
und is self-fund
ge to covered C
venues for the
3,200 for FY09
otal $6,538,800
tionFund
on fund provid
through on the
ticipated in the
$916,400; expe
d
oyment fund ar
s in this fund a
mentFund
serves to accum
ment of vehicle
e telephone and
acement assets
ical infrastruct
al service
es are
-
vice Funds
ment
er Service
mmunications
enues from
provided.
lect the above
venues
on a quarterly
to fund related
nds for
lf-funded.
$774,03
t the City can
d liability
or the Property
expenditures
$6,538,80
ded and
City
employee
9, and
0.
$803,83
des coverage
job injuries to
e Workers
enditures total
$30,90
re estimated to
are expected to
$3,590,80
mulate
es and large
d radio
for the
ture, and the
d
37
y
00
35
00
06
repla
total
Utili
The U
interf
Resp
accou
servi
custo
conc
$17,7
and a
Flee
The P
the v
perfo
The C
equip
Colle
Polic
Publi
opera
proje
expen
SLA
Com
The C
imple
infra
(mob
syste
Reve
FY09
$807
amou
addit
is to
of Br
Wash
acement of cop
$4,992,362; ex
ityCustome
Utility Custom
face with the C
ponsibilities inc
unts, connectin
ices, reading m
omer accounts
erns. The divis
790. These SLA
an imaging inte
etMaintena
Public Works F
vehicle and equ
orms preventiv
City maintains
pment to provi
ege Station. So
ce and Fire resp
ic Utilities, Bu
ations. In FY09
ected to be $1,7
nditures are $1
for $5,000 to f
mmunication
Communicatio
ementation and
structure, telep
bile data) and p
em requiring co
enues in this fu
9. Approved ex
7,136. Commun
unt of $123,252
tional Commun
help fund an in
ryan, City of B
hington County
piers. The antic
xpenditures tot
erServiceFu
mer Service Div
City’s utility cu
clude setting up
ng and disconn
meters, billing a
and addressing
sion has two SL
As are for radi
erface.
nceFund
Fleet Services
uipment fleet. T
e maintenance
s a fleet of vehi
de services to t
ome of these se
ponse, Solid W
uilding Inspecti
9, revenues in
761,180. The F
1,565,917. Flee
fund the cost o
nServicesFu
ons Division is
d maintenance
phone, voice ra
paging systems
onnectivity for
und are projecte
xpenditures in
nications has tw
2. The first is
nications Techn
nterlocal agree
Brenham, Brazo
y, Texas A&M
ipated revenue
tal $3,590,806.
und$2,24
vision is the pri
ustomers.
p customer
necting utility
and collecting u
g customer
LAs totaling
o reading hard
$1,56
s Division man
The division al
e and vehicle re
icles and heavy
the citizens of
ervices include
Waste Collectio
ion, and Parks
the Fleet Fund
FY09 budgeted
et Services has
of a scanner.
und $80
responsible fo
of the network
adio, data radio
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20
Valley Council of Governments for the Brazos
Valley Wide Area Communications System
(BVWACS). This will be an ongoing project with
costs increasing yearly for a minimum of 5 years.
The City of College Station’s contribution is 35.74%
of the total funds needed.
CapitalProjectFunds$47,939,073
The City has a number of capital project funds.
General obligation bonds form the basic resource for
general government projects such as streets, parks,
traffic, public facilities and other such needs.
However, the City has several other resources that
may be used to supplement those resources and help
to hold down the ad valorem taxes necessary to pay
for general obligation bonds.
In addition to the general government projects, the
City has bond funds for each of the utilities operated
by the City. For FY09, operating funds from both the
Water and Wastewater Funds in the amount of
$7,350,000 are projected to be used to fund capital
projects in lieu of the issuance of additional debt.
Other resources to fund capital projects include the
Wolf Pen Creek Tax Increment Financing District,
the Drainage Utility and Parkland Dedication Funds.
Each provides resources that will be used to complete
a number of projects over the next five years.
Community Development funds will also be used to
fund certain street projects in eligible areas and park
projects in the Tarrow Park and Lincoln Center area.
GeneralGovernmentCapitalProjects
The following is a brief summary of some of the key
general government projects included for FY09.
More details of these projects can be found in the
capital project summaries preceding each capital
projects section in the budget document.
StreetCapitalProjects
StreetRehabilitationProjects
In FY09, funds in the amount of $2,062,882 are
projected to be spent on street rehabilitation in the
College Park/Breezy Heights area in Southside
College Station. This project is part of a multi-year
effort to rehabilitate the infrastructure in older parts
of College Station. Funds are also estimated in FY09
for rehabilitation projects in the Northgate area. It is
anticipated that $2,074,562 will be expended for the
rehabilitation Tauber Street and Stasney Street from
University Drive to Cherry Street. Also included in
this project is the construction of sidewalks on
College Main.
StreetExtensionProjects
$8,306,247 is estimated in FY09 for various street
extension and widening projects. Funds in the
amount of $540,000 are included for oversized
participation (OP) projects throughout the City.
$22,014 is projected for the OP of Manuel Drive and
$260,810 is estimated for the design and land
acquisition related to the extension of Corsair Drive.
An estimated $1,898,500 is included for extension of
Discovery Drive north of Raymond Stotzer Parkway
on the Texas A&M campus. $750,000 is estimated
for the extension of Eagle Avenue. $1,123,264 is the
projected FY09 expenditure for the Rock Prairie
Road Widening project. These funds will be used for
design and right-of-way acquisition costs related to
the future widening of Rock Prairie Road. In
addition, $1,038,659 is the estimated FY09
expenditure for the design and first phase of
construction associated with the rehabilitation of
Barron Road. Finally, $2,673,000 has been included
for the construction of phase II of the widening of
William D. Fitch Parkway.
StreetTxDOTProjects
$194,526 is the approved FY09 expenditure street-
scaping along Texas Avenue. This streetscaping
follows the completion of the TxDOT Texas Avenue
Widening project. In addition, $3,875 is projected for
the landscaping on Wellborn Drive from FM 2818 to
State Highway 40. This project is part of an
Advanced Funding Agreement (AFA) with TxDOT.
TrafficProjects
The FY09 Approved Budget includes funds in the
amount of $792,926 for traffic management
improvements, traffic system safety improvements,
new traffic signal projects and traffic signal
communication projects. $125,000 is the estimated
FY09 expenditure for a new signal at Lakeway and
W.D. Fitch. The total budget for this project is
$200,000. Additional signal projects will be added as
traffic warrants are met. In addition, $32,810 is
included in the budget for traffic signal
communication projects. These projects support
traffic signal connectivity as well as other City data
and voice services.
SidewalksandTrailsProjects
The City of College Station has worked over the
years to ensure adequate transportation infrastructure
for pedestrians and bicyclists. The City has an
adopted sidewalk and bike loop plan. $458,756 is the
projected expenditure for the hike and bike trail
projects. These funds will be used for the completion
of the City’s bike loop. As new development occurs,
sidewalks are an important aspect that must be
21
considered. In FY09, $100,000 is included for
sidewalk improvements throughout the City. Also
projected is an estimated $300,000 for City of
College Station Beautification Improvements. This
may include enhancements at entrance points into the
City.
ParksCapitalProjects
In FY09, funds in the amount of $1,535,173 are
estimated for Park capital improvement projects.
Included is $80,500 for field redevelopment projects.
These funds will be used to replace the irrigation
system at the Southwood Athletic Park Little League
field. Remaining funds will be used for turf repair on
other athletic parks.
$148,170 is the projected FY09 expenditure for the
completion of University Park. Funds in the amount
of $100,034 have been included in FY09 Approved
Budget for the completion of Woodland Hills Park.
Funds in the amount of $1,025,000 are estimated in
FY09 for the construction of a new bath house at
Adamson Pool. It was originally anticipated that a
portion of the funds projected for the Adamson Pool
Bath House would be used for the design and
construction of a new bath house at Thomas Pool.
However, due to increased construction costs, it is
anticipated that the funds will be used instead on the
Adamson Pool Bath House. This will result in a delay
in the construction of the Thomas Pool Bath House.
Also included in the FY09 budget is $98,600 for the
purchase and installation of an ultraviolet (UV)
treatment system at Adamson Pool. The UV
treatment system is a water treatment system which
uses ultra-violet lights to sanitize water on a
continuous basis.
$82,869 of Community Development Block Grant
(CDBG) funds are anticipated to be used for the
completion of improvements at Oaks Park. These
improvements may include a sidewalk, area lights
and benches to improve the appearance of this
heavily used neighborhood park.
GeneralGovernment&
CapitalEquipmentCapitalProjects
General government and capital equipment projects
are planned assets that have value to more than one
specific area of City operations. The two main
divisions within this category are public facilities and
technology projects. In FY09, it is projected that
$4,559,553 will be spent on public facilities. Included
in this amount is $2,042,579 for the construction of a
new City cemetery. The new cemetery will be located
on the northwest corner of FM 2818 and FM60, and
will have an area designated for students, faculty,
staff, family and friends of Texas A&M University.
Funds in the amount of $559,321 have been included
for renovations to the existing Police Station.
$340,500 is included for improvements in the
Northgate area. These improvements include an
estimated $240,500 for the construction of public
restrooms in the Northgate area. It is estimated that
$1,597,153 will be spent on the completion of the
second floor of the Municipal Court Building.
Finally, $20,000 is included for the purchase of
library books. The funds for the purchase of these
books come from donations collected for this
purpose.
The FY09 Approved Budget also includes a projected
expenditure of $2,931,983 for technology projects.
An estimate of $6,960 is included for the replacement
of the Uninterruptible Power Supply (UPS) units and
battery cabinets supporting the City’s telephone,
computer network and radio systems. An estimated
expenditure of $2,268,950 has been included for the
replacement of the City’s 800 MHz radio system. The
City, along with a number of local entities, was
awarded a federal grant that will help fund a County-
wide radio system. The funds received for this project
will be used toward the City’s portion of the system.
$230,000 has been included for the replacement of
the City’s (Asynchronous Transmission Mode) ATM
Network. $100,000 is projected for the Wireless
Infrastructure project which will provide funds for
the installation of equipment that will allow wireless
access by City employees at various locations
throughout the City. $150,000 is projected for Server
Consolidation. This project provides additional
hardware to accommodate the increasing demands
for additional electronic storage and the software to
better manage the data. $149,737 is estimated for a
project that will help to expand the City’s fiber optic
infrastructure. Finally, $26,336 is projected for
miscellaneous IT projects. These funds reflect
remaining balances of closed projects for which debt
was issued.
DrainageCapitalProjects
Drainage capital projects are funded by revenue
generated through a drainage utility fee that is
collected from residential and commercial utility
users. The FY09 approved drainage capital projects
budget includes a projected expenditure of
$2,120,225 for improvements to the City’s drainage
system. Significant projects include a projected
$1,161,865 for Bee Creek IV and V. $400,000 is
projected for Greenways land acquisition throughout
the City. $200,000 is included for Minor Drainage
22
Improvement projects. These funds are used for
minor unscheduled drainage projects that arise
throughout the fiscal year. $208,360 is included for
drainage improvements occurring in the College
Park/Breezy Heights area in conjunction with the
Street Rehabilitation project. $50,000 is projected for
Stormwater Mapping projects. Finally, $100,000 is
included for the construction of a fence along the
Arrington/Decatur street extension that is required by
TxDOT for protection of the Navasota Ladies Tress
plants.
UtilityCapitalProjects
The following is a brief summary of some of the
utility capital projects projected for FY09. These
capital projects are funded either through existing
revenues from these funds or through the issuance of
utility revenue bonds.
ElectricCapitalProjects
$10,188,378 is the approved appropriation for
electric capital projects in FY09. As the electric
capital projects are considered competitive matter
under Texas Senate Bill No. 7, details of these
projects are not outlined in this summary, but are
provided to Council as part of the budget review
process.
WaterCapitalProjects
In FY09, $12,171,159 is the approved appropriation
for water capital projects. Water production projects
include an estimated FY09 expenditure of
$9,490,079. This includes $2,992,087 for the
construction of the Well #7 collection line. This line
will progress from Water Well #7 to a connection
point in the existing wellfield. Also included in the
budget is $840,000 for the design and start of
construction on a water line that will run parallel to
the existing water line. The parallel line will increase
system capacity. $3,100,000 is included for the
purchase of land for future well sites. As capacity
needs grow, the City is preparing for the construction
of new wells. Also included in the FY09 Approved
Budget are funds in the amount of $500,000 for the
design of Well #8 and funds in the amount of
$950,000 for design of the Well #8 Collection Line.
$200,578 is projected for the completion of the
SCADA system replacement. This project will
replace the control equipment that has exceeded its
useful life. A projected $457,414 is included for the
completion of water plant security upgrades that will
help to minimize risks and threats to the water
production infrastructure. An estimated $450,000 is
included for the Sandy Point Pump Station Fiber
Optic Line. This line will provide communications
between Dowling Road Pump Station and Sandy
Point Pump Station which will result in more
effective communications in the utility.
Funds in the amount of $4,625,184 are projected to
be expended on Distribution projects in FY09. This
includes $100,000 of general oversize participation
(OP) funds. These funds are used to help meet future
capacity needs by oversizing water lines above the
minimum size required to serve a development.
$381,000 is included in the FY09 budget for land
acquisition and engineering on the Reclaimed Water
project. This is a multi-phase project to deliver
irrigation water to major users in College Station.
$921,020 is the projected FY09 expenditure for the
Wellborn Widening project. $723,164 is included for
the completion of the Barron Road water line
extension. This project is for the installation of water
lines along Barron Road. An estimated expenditure
of $1,300,000 is included for the purchase of water
service territory in the five areas annexed by the City
in 2002. An additional $1,000,000 is included for the
Raymond Stotzer West project. This project will
provide water to areas along Raymond Stotzer West.
Finally, $200,000 is projected for the W. D. Fitch
East project. This project is for the installation of a
lift station, gravity line and force main to serve the
annexed area along W. D. Fitch.
Rehabilitation projects included in the FY09
Approved Budget include $120,000 for the
adjustments to water lines that will occur as part of
the Bee Creek IV and V drainage project which will
provide storm drainage improvements to the flow
capacity of Bee Creek Tributary "A." An estimate of
$254,944 is included for the replacement of water
lines along Tauber Street and Stasney Street and
$997,908 is included for the replacement of water
lines in the College Park/Breezy Heights area.
$885,000 is projected for the South Knoll/The Glade
project. In addition, $786,100 has been included for
the Southwood 5-7 project.
Finally, contingency in the amount of $150,000 has
been included in the FY09 Approved Budget. These
funds will be available for use on unanticipated
projects as well as to offset project overruns.
The FY09 Approved Budget includes $3,600,000 in
current revenues that will be transferred from
operations to fund water capital projects.
Additionally, a debt issue of $10,750,000 is projected
in FY09 for water capital projects.
23
WastewaterCapitalProjects
The FY09 Approved Budget includes $5,974,656 in
appropriations for numerous wastewater capital
projects. Collection projects include $100,000 for
oversize participation and planning (OP). These
funds are available to meet future anticipated
capacity in the construction of wastewater lines
above the minimum size needed to serve the
development. $1,580,000 is the estimated
expenditure for the construction of wastewater lines
in annexed areas along Raymond Stotzer West.
$300,000 is the projected FY09 expenditure for the
Koppe Bridge Lift Station project. This project will
allow for the Meadow Creek Package Plant to be
taken off line. An expenditure of $100,000 is
estimated for the Nantucket Gravity Sewer project.
$750,000 is included for land acquisition and
engineering associated with the Lick Creek
Replacement Trunk Line.
$198,898 is included for the installation of a water
line, lift station, force main and gravity line to serve
Rock Prairie Road South of Carter Lake. In addition,
$450,000 is projected for the completion of
wastewater improvements in the annexed William D.
Fitch area. These include the installation of a lift
station, gravity line and force main.
Rehabilitation projects included in the FY09
Approved Budget include $291,094 for the alignment
of a wastewater collection line in the Emerald
Parkway/Bent Oak area that will correct poor flow
conveyance. $100,000 has been estimated for the
relocation of wastewater lines along Barron Road.
$300,000 is projected for the adjustments to
wastewater lines that will occur as part of the Bee
Creek IV and V drainage project which will provide
storm drainage improvements to the flow capacity of
Bee Creek Tributary "A." An estimate of $504,182 is
included for replacement of wastewater lines along
Tauber Street and Stasney Street and an estimate of
$1,209,203 is included for the replacement of
wastewater lines in the College Park/Breezy Heights
area. Funds totaling $611,200 are included for the
South Knoll/The Glade project. Finally, $936,000 has
been estimated for the Southwood 5-7 project.
Funds in the amount of $1,804,928 have been
included for Treatment and Disposal projects.
$285,000 is projected for clarifier improvements at
the Carters Creek Wastewater Treatment Plant
(CCWWTP). An additional $450,000 is included for
improvements to the Carters Creek service water
system. In addition, $150,000 is projected for the
construction of catwalks around the Lick Creek
clarifiers. $25,000 is included for engineering related
to the Lick Creek Holding Tank Improvements. An
additional $200,000 is estimated for ATAD
improvements at the CCWWTP. $60,000 is projected
for Lick Creek Return Activated Sludge
Improvements. This project is for the hiring of an
engineer to modify the existing pumps, flow
measurement and sludge waste set up and for the
implementation of necessary modifications.
Funds in the amount of $163,928 are included for the
SCADA replacement project. This project will
replace the control equipment that has exceeded its
useful life. $100,000 is the estimated expenditure for
engineering work related to the replacement of the
Carters Creek Lab and SCADA Building. In addition,
$371,000 is estimated for Process Control
Improvements at CCWWTP and LCWWTP.
Finally, contingency in the amount of $150,000 has
been included in the FY09 Approved Budget. These
funds will be available for use on unanticipated
projects as well as to offset project overruns.
A total of $3,750,000 in current revenues from
operations is estimated to be used to fund wastewater
capital projects. Additionally, a debt issue of
$3,750,000 is projected in FY09 for wastewater
capital projects.
SpecialRevenueCapitalProjects
The following is a brief summary of some of the key
special revenue projects scheduled for FY09.
ParklandDedication
CapitalProjects
The Parkland Dedication Funds account for the
receipt and expenditure of funds received by the City
from residential land developers who dedicate land,
or money in lieu of land, for use in the development
of neighborhood parks in residential areas. The
projects in the Parkland Dedication Capital
Improvement Projects Fund are funded using the
dedicated parkland funds.
Parkland dedication funds must be used for the
development of parks within the zone to which the
funds are dedicated. In FY09, appropriations in the
amount of $944,957 are included in the budget. Total
expenditures are estimated at $1,454,293 for projects
that are anticipated to be completed in the various
park zones. Funds in the amount of $71,733 are
estimated for the development of University Park and
$11,900 for the Woodland Hills Park. The primary
source of funding for these parks is through the Parks
CIP Fund, but Parkland Dedication funds will also be
used. $20,000 is included for improvements at
24
Parkway Park. $115,000 is included for
improvements at the Steven C. Beachy Central Park.
This includes the addition of a concrete sidewalk
around the third pond. $260,000 is projected in Zone
6 for the development of Southwest Park. This park
will have amenities found in typical neighborhood
parks such as a playground, walks and picnic tables.
$114,000 is the estimated FY09 expenditure for
phase III of John Crompton Park and $48,000 is
projected for improvements at Emerald Forest Park.
An expenditure of $137,552 is projected for the
development of Edelweiss Gartens Park. $110,000 is
projected for completion of a trail and lights at
Southern Oaks Park. Additional funds are projected
in a number of Park zones but have not yet been
obligated to specific projects. These funds will be
obligated to specific projects within these zones
throughout the fiscal year as the projects arise. Funds
not used in the fiscal year will carry over to future
fiscal years.
ConventionCenterProjects
The Convention Center Fund accounts for the receipt
and expenditure of funds received by the City for the
operation and maintenance of a convention center. In
FY09, there is projected expenditure of $7,130,671 in
the Convention Center Fund. $7,000,000 is projected
for a land purchase related to the Convention Center.
These funds will be transferred into the Convention
Center Fund from the Hotel Tax Fund where they
have been collected for this purpose. In addition,
funds in the amount of $130,671 will be transferred
to the Streets Capital Improvement Projects Fund for
expenditure on future street landscaping projects.
These funds reflect the balance of the Highway 30/60
Landscaping project.
AdditionalO&MCosts
The FY09 Approved Budget includes a number of
capital projects that have been recently completed
and have added operations and maintenance (O&M)
expense. In particular, the City’s general fund has
been and will continue to be impacted by capital
projects as they come online. In some situations, the
O&M cost of a project is minimal and can be
absorbed by the City department that is benefiting the
most from the project. In other situations, the O&M
cost is more significant and funding for these
additional expenses is addressed through the Service
Level Adjustment (SLA) process. In these situations,
SLAs are submitted for the O&M needs of the capital
projects and funding is considered as part of the
budget process.
Departments are expected to consider the impact of
current and planned capital improvement projects on
operations and maintenance (O&M) budgets. This
analysis is a component of the 5-year Strategic
Business Plans that are completed by all City
departments. Projections as to the impact of capital
projects on O&M budgets that are included in the
Strategic Business Plans are used by the Finance
Office in financial forecasting.
More detailed sheets that reflect the estimated O&M
costs associated with the capital projects have been
included following each of the CIP sections in this
budget document.
Conclusion
The previous discussion provided an overview of the
approved FY09 budget and key changes from the
FY08 budget. The following sections of the budget
document provide additional discussion of the
approved budget by fund.
25
City of College Station
Fiscal Year Comparison Summary
FY09 Approved FY09 Approved Net Operating % Change
Fiscal Year 2008-2009 Total Funds Total Appropriation Transfers and Capital from Prior
Approved Budget Available of Funds in Budget Fiscal Year
General Fund 62,256,185$ 60,803,746$ (6,778,906)$ 54,024,840$ 6.65%
Debt Service Fund 18,694,506 14,464,475 (2,414,345) 12,050,130 9.38%
Economic Development Fund 1,845,060 842,127 (842,127) - NA
Parks Xtra Education Fund 118,731 106,755 - 106,755 6.50%
Municipal Court Funds 1,123,434 292,641 - 292,641 17.08%
Police Seizure Fund 52,722 20,501 - 20,501 2.51%
Utility Funds 126,486,125 106,972,072 - 106,972,072 12.66%
Sanitation Fund 8,123,487 6,968,495 - 6,968,495 7.77%
Parking Enterprise Fund 1,757,063 846,312 - 846,312 16.88%
BVSWMA Fund 20,195,573 10,069,570 - 10,069,570 144.41%
Hotel Tax Fund 3,359,008 2,229,826 - 2,229,826 -58.93%
Community Development Fund 6,609,750 4,024,517 - 4,024,517 4.56%
Red Light Camera 1,298,260 1,067,090 - 1,067,090 376.91%
Insurance Funds 15,291,856 8,147,572 (8,147,572) - NA
Utility Customer Service Fund 2,374,622 2,240,294 (2,240,294) - NA
Internal Services Funds 10,153,393 5,963,859 (5,963,859) - NA
Drainage Fund 3,537,530 1,480,284 - 1,480,284 71.24%
Business Park Fund 933,628 250,000 - 250,000 -50.00%
Cemetery Perpetual Care Fund 1,650,150 - - - NA
Memorial Cemetery Endowment Fund 973,284 75,000 - 75,000 NA
Memorial Cemetery Fund 1,173,740 750,526 - 750,526 130.58%
Subtotal of Operations & Maintenance 288,008,107$ 227,615,662$ (26,387,103)$ 201,228,559$ 11.46%
Utility Funds 7,350,000 7,350,000 - 7,350,000 75.00%
Community Development - - - - NA
BVSWMA 0 0 - 0 NA
Hotel Tax Fund 7,000,000 7,000,000 0 7,000,000 NA
Capital Transfers to CIP 14,350,000$ 14,350,000$ -$ 14,350,000$ 239.24%
General Government Capital Imp. Proj. 31,579,745$ 3,120,689$ -$ 3,120,689$ -74.76%
Utility Capital Improvement Projects 38,476,455 28,334,193 (7,350,000) 20,984,193 -14.07%
BVSWMA Capital Improvement Projects 7,212,448 7,212,448 - 7,212,448 154.11%
Special Revenue Capital Imp. Proj. 9,049,542 8,075,628 (7,000,000) 1,075,628 51.29%
Wolf Pen Creek TIF Capital Imp. Proj. 2,559,826 1,196,115 - 1,196,115 -0.29%
Subtotal of Capital Expenditures 88,878,016$ 47,939,073$ (14,350,000)$ 33,589,073$ -19.12%
Totals 391,236,123$ 289,904,735$ (40,737,103)$ 249,167,632$ 10.11%
FY08 Approved FY08 Approved Net Operating % Change
Fiscal Year 2007-2008 Total Funds Total Appropriation Transfers and Capital from Prior
Approved Budget Available of Funds in Budget Fiscal Year
General Fund 58,295,274$ 57,551,665$ (6,897,305)$ 50,654,360$ 11.31%
Debt Service Fund 16,867,199 13,128,740 (2,112,411) 11,016,329 10.69%
Economic Development Fund 2,284,691 2,000,000 (2,000,000) - NA
Parks Xtra Education Fund 111,441 100,241 - 100,241 -0.24%
Municipal Court Funds 1,095,158 249,958 - 249,958 -16.45%
Police Seizure Fund 43,017 20,000 - 20,000 0.00%
Utility Funds 95,270,747 94,947,171 - 94,947,171 9.23%
Sanitation Fund 7,423,696 6,465,840 - 6,465,840 1.70%
Parking Enterprise Fund 1,593,181 724,103 - 724,103 38.60%
BVSWMA Fund 12,544,542 4,119,932 - 4,119,932 -11.11%
Hotel Tax Fund 8,836,634 5,429,512 - 5,429,512 50.21%
Community Development Fund 4,634,022 3,848,839 - 3,848,839 42.01%
Red Light Camera 674,687 223,750 - 223,750 NA
Wolf Pen Creek TIF Fund 2,025,685 1,042,475 - 1,042,475 -3.36%
Insurance Funds 14,151,232 7,455,549 (7,455,549) - NA
Utility Customer Service Fund 2,765,414 2,582,626 (2,582,626) - NA
Internal Services Funds 12,960,188 6,792,130 (6,792,130) - NA
Drainage Fund 2,849,258 864,449 - 864,449 -13.47%
Business Park Fund 1,372,158 500,000 - 500,000 NA
Cemetery Perpetual Care Fund 1,567,905 - - - NA
Memorial Cemetery Endowment Fund - - - - NA
Cemetery Memorial Fund 1,545,500 325,488 - 325,488 NA
Subtotal of Operations & Maintenance 248,911,629$ 208,372,468$ (27,840,021)$ 180,532,447$ 10.95%
Utility Funds 4,200,000 4,200,000 - 4,200,000 -23.64%
Community Development 30,000 30,000 - 30,000 -95.50%
BVSWMA 0 0 0 0 -100.00%
Hotel Tax Fund 0 0 0 0 -100.00%
Capital Transfers to CIP 4,230,000$ 4,230,000$ -$ 4,230,000$ -31.41%
General Government Capital Imp. Proj. 42,516,875$ 12,391,672$ (30,000)$ 12,361,672$ -35.40%
Utility Capital Improvement Projects 41,074,913 28,621,154 (4,200,000) 24,421,154 -23.46%
BVSWMA Capital Improvement Projects 2,838,321 2,838,321 - 2,838,321 17.06%
Special Revenue Capital Imp. Proj. 1,552,771 710,963 - 710,963 -82.80%
Wolf Pen Creek TIF Capital Imp. Proj. 1,199,615 1,199,615 - 1,199,615 -37.84%
Subtotal of Capital Expenditures 89,182,495$ 45,761,725$ (4,230,000)$ 41,531,725$ -30.23%
Totals 342,324,124$ 258,364,193$ (32,070,021)$ 226,294,172$ -0.93%
10/29/2008 13:38
26
General Fund
21.68%
Debt Service Fund
4.84%
Parks Xtra Education
Fund
0.04%
Municipal Court Funds
0.12%
Police Seizure Fund
0.01%
Utility Funds
42.93%
Sanitation Fund
2.80%
Parking Enterprise
Fund
0.34%
BVSWMA Fund
4.04%
Hotel Tax Fund
0.89%Community
Development Fund
1.73%
Red Light
Camera
0.44%
Business Park Fund
0.10%
Memorial Cemetery
Fund
0.30%
Utility Funds
2.95%
General Government
Capital Imp. Proj.
1.25%
Utility Capital
Improvement Projects
8.62%
BVSWMA Capital
Improvement Projects
2.89%
Special Revenue
Capital Imp. Proj.
0.43%
Wolf Pen Creek
TIF Capital Imp. Proj.
0.49%
City of College Station
Net Budget - $249,167,632
27
2008Ͳ2009ApprovedAnnualBudget
CombinedSummaryofRevenues&Expenditures
WithComparisonsto2007Ͳ08Budget
Governmental Funds Enterprise Funds Special Revenue Funds
General Fund Debt Service (1) Other (2) Utilities Sanitation
Parking
Enterprise BVSWMA Hotel Tax
Community
Development
Red Light
Camera
Memorial
Cemetery
Northgate
TIF
Wolf Pen
Creek TIF
BEGINNING BALANCE 9,388,820$ 3,794,731$ 2,086,982$ 23,982,328$ 1,157,487$ 1,033,763$ 11,410,473$ 6,924,008$ 1,025,617$ 223,260$ 668,433$ 54,942$ 1,567,826$
REVENUES:
Ad Valorem Tax 9,668,376 12,285,432 - - 170,000 982,000
Sales Tax 20,558,859 - -
Other Taxes 2,629,800 - - 3,360,000
Licenses & Permits 1,113,500 - -
Intergovernmental 245,039 - - 4,044,517
Charges for Services 3,110,990 94,759 106,748,509 6,953,000 661,500 7,270,000
Fines, Forfeits & Penalties 3,544,000 295,000 - 16,480 1,075,000
Investment Earnings 450,000 200,000 53,295 1,057,986 11,000 41,200 447,000 75,000 1,138 10,000
Other 580,000 - 2,047,332 2,000 4,120 180,000 1,173,740
Return on Investment 10,966,801 - -
Transfers In 2,414,345 610,000 -
Long Term Debt Issuance - -
Total Revenues 52,867,365$ 14,899,777$ 1,053,054$ 109,853,827$ 6,966,000$ 723,300$ 7,897,000$ 3,435,000$ 4,044,517$ 1,075,000$ 1,173,740$ 171,138$ 992,000$
TOTAL AVAILABLE RESOURCES 62,256,185 18,694,508 3,140,036 133,836,155 8,123,487 1,757,063 19,307,473 10,359,008 5,070,134 1,298,260 1,842,173 226,080 2,559,826
EXPENDITURES:
General Government 4,347,691 - -
Fiscal Services 3,375,611 - -
Police 14,306,878 - -
Fire 11,606,479 - -
Planning & Development Services 2,938,471 - -
Public Works 7,998,597 - -
Parks & Recreation 9,187,624 - -
Information Services 3,402,779 - -
Library 1,130,871 - -
Utilities - 79,041,063
CIP Department 883,807 -
Projects/Direct Capital - 811,023 4,710,000 640,000
Sanitation - - 5,841,863
Parking Enterprise - - 507,342
BVSWMA - - 4,605,504
CitDlt 3 764 295Community Development - - 3,764,295
Outside Agency Funding 778,938 50,000 - 60,240 1,650,000 165,612
Debt Service 14,444,475 - 12,245,947 250,000 110,526
Return on Investment - 10,479,801 487,000
Contingency 250,000 - 300,000 40,000 147,000 50,000
Internal Services - -
Self-Insurance - -
Other/Other Transfers (4,410) 20,000 1,187,795 1,812,974 153,745 246,000 24,000 1,067,090
General & Administrative Transfers (6,178,496) 24,229 2,281,262 385,647 88,970 361,067 505,826 94,610
CIP Expenditures Less Gen & Admin Xfers* - - 7,212,448 1,196,115
Transfers to CIP Funds - 7,350,000 7,000,000
Total Expenditures 54,024,840$ 14,464,475$ 1,262,024$ 114,322,070$ 6,968,495$ 846,312$ 17,282,019$ 9,229,826$ 4,024,517$ 1,067,090$ 750,526$ -$ 1,196,115$
Change in Fund Balance (1,157,475) 435,302 (208,970) (4,468,243) (2,495) (123,012) (9,385,019) (5,794,826) 20,000 7,910 423,214 171,138 (204,115)
ENDING FUND BALANCE 8,231,345$ 4,230,033$ 1,878,012$ 19,514,085$ 1,154,992$ 910,751$ 2,025,454$ 1,129,182$ 1,045,617$ 231,170$ 1,091,647$ 226,080$ 1,363,711$
(1) Other Governmental Funds comprised of the Economic Development, Parks Xtra Education, Court Technology and Security, Efficiency Time Payment, Juvenile Case Manager, and Police Seizure Funds
(2) Utilities comprised of the Electric, Water and Wastewater Funds
(3) Governmental Funds comprised of Streets, Parks, Facilities & Technology, Business Park, Convention Center, and Drainage Funds
(4) Internal Services Funds comprised of Communications, Fleet Maintenance, Utility Customer Service, and Equipment Replacement
(5) Self-Insurance Funds comprised of Workers Compensation, Employee Benefits, Property Casualty and Unemployment Funds
*Total CIP expenditures reflected does not include General and Administative transfers. General and Administrative transfers are reflected on a separate line.
28
Budget Year Current Year Prior Year
Capital Projects Funds Internal Services Funds Total Less Transfers Net Total Adopted Amended Actual
Cemetery
Perpetual
Mem Cemetery
Endowment
(3) Governmental
Funds
(2) Utility
Funds
Special
Revenue Funds
(4) Internal
Services
(5) Self
Insurance All Funds All Funds 2008-2009 2007-2008 2007-2008 2006-2007
1,554,516$ 380,193$ 28,621,121$ 2,524,656$ 1,726,542$ 3,468,066$ 7,037,397$ 108,631,161$ (10,505,463)$ 98,125,698$ 95,656,134$ 95,656,134$ 116,064,417$
- - - - - 23,105,808 - 23,105,808 20,792,954 20,792,954 18,573,310
- - - - - 20,558,859 - 20,558,859 18,724,576 18,724,576 18,068,595
- - - - - 5,989,800 - 5,989,800 5,310,479 5,310,479 5,283,203
- - - - - 1,113,500 - 1,113,500 1,158,124 1,158,124 1,191,105
- 799,539 - - - 5,089,095 - 5,089,095 3,922,232 4,246,067 2,014,050
1,845,370 - - 231,000 - 126,915,128 - 126,915,128 114,427,327 114,427,326 103,344,499
- - - - - 4,930,480 - 4,930,480 4,384,026 4,384,026 3,554,712
55,000 14,500 540,000 52,000 33,000 217,546 221,422 3,480,087 - 3,480,087 3,879,506 3,879,506 6,818,811
45,000 578,111 130,671 3,525,260 290,000 100,000 1,447,100 10,103,334 - 10,103,334 5,302,551 5,302,551 5,123,684
- - - - - 10,966,801 - 10,966,801 10,303,435 10,303,435 9,027,120
730,136 7,350,000 7,000,000 9,248,566 6,937,125 34,290,172 (34,290,172) - - - -
4,135,000 24,225,000 - - 28,360,000 - 28,360,000 44,434,000 44,434,000 37,068,648
100,000$ 592,611$ 7,381,177$ 35,951,799$ 7,323,000$ 9,797,112$ 8,605,647$ 274,903,064$ (34,290,172)$ 240,612,892$ 232,639,210$ 232,963,044$ 210,067,737$
1,654,516 972,804 36,002,298 38,476,455 9,049,542 13,265,178 15,643,044 383,534,225 (44,795,635) 338,738,590 328,295,344 328,619,178 326,132,154
- - - - - 4,347,691 - 4,347,691 4,506,091 4,780,180 4,057,820
- - - - - 3,375,611 - 3,375,611 3,431,261 3,440,768 2,994,307
- - - - - 14,306,878 - 14,306,878 12,936,436 13,272,637 12,691,293
- - - - - 11,606,479 - 11,606,479 10,671,063 10,889,696 9,628,008
- - - - - 2,938,471 - 2,938,471 2,632,244 2,697,844 2,003,659
- - - - - 7,998,597 - 7,998,597 7,541,210 7,485,446 7,788,117
- - - - - 9,187,624 - 9,187,624 9,056,073 9,045,095 8,077,553
- - - - - 3,402,779 - 3,402,779 3,284,938 3,501,200 3,126,406
- - - - - 1,130,871 - 1,130,871 994,954 994,954 952,528
- - - - - 79,041,063 - 79,041,063 69,358,534 72,465,056 61,936,705
- - - - 883,807 - 883,807 738,769 883,389 69
- - - - - 6,161,023 - 6,161,023 4,175,421 4,217,171 2,656,805
- - - - - 5,841,863 - 5,841,863 5,229,218 5,237,097 5,389,860
- - - - - 507,342 - 507,342 690,431 691,284 446,446
- - - - - 4,605,504 - 4,605,504 3,478,857 3,483,246 3,149,929
3 764 295 3 764 295 3 598 191 3 598 875 469 830
Permanent
- - - - - 3,764,295 - 3,764,295 3,598,191 3,598,875 469,830
- - - - - 2,704,790 (50,000) 2,654,790 2,359,372 2,421,872 2,402,755
- - - - - 27,050,948 (2,414,345) 24,636,603 23,382,698 23,382,698 20,644,195
- - - - - 10,966,801 - 10,966,801 10,303,435 10,303,435 9,027,120
- - - - - 787,000 - 787,000 988,784 538,580 142,924
- - - 8,200,692 - 8,200,692 (8,200,692) - - - -
- - - - 8,107,572 8,107,572 (8,107,572) - - - -
75,000 (458,908) (194,112) (10,120) - - 3,919,054 (835,588) 3,083,466 2,529,417 7,049,706 9,569,269
2,189,192 194,112 10,120 3,461 40,000 - - - (159,744) (73,350) -
3,120,689 28,334,193 8,075,628 - - 47,939,073 (14,350,000) 33,589,073 40,336,519 47,590,262 33,812,928
- - - - - 14,350,000 - 14,350,000 4,230,000 4,225,000 2,750,000
-$ 75,000$ 4,850,973$ 28,334,193$ 8,075,628$ 8,204,153$ 8,147,572$ 283,125,828$ (33,958,197)$ 249,167,631$ 226,294,172$ 242,122,141$ 203,718,526$
100,000 517,611 2,530,204 7,617,606 (752,628) 1,592,959 458,075 (8,222,764) (331,975) (8,554,739) 6,345,038 (9,159,097) 6,349,211
1,654,516$ 897,804$ 31,151,325$ 10,142,262$ 973,914$ 5,061,025$ 7,495,472$ 100,408,397$ (10,837,438)$ 89,570,959$ 102,001,172$ 86,497,037$ 122,413,628$
Total Revenues 212,252,892$-$ 212,252,892$
Transfers In 34,290,172 (34,290,172) -
Long Term Debt Issuance 28,360,000 - 28,360,000
Decrease in Fund Balance 8,222,764 331,975 8,554,739
Total Appropriations 283,125,828$ (33,958,197)$ 249,167,631$
29
CityofCollegeStation
AllFundsOperations&Maintenance
Summary
EXPENDITURE BY FUND
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
FUND FY07 FY08 FY08 FY09 FY09 FY08 to FY09
General Fund 51,319,760$ 57,061,209$ 56,008,054$ 56,489,259$ 59,178,808$ 3.71%
Xtra Education Fund 87,651 101,022 100,871 96,474 96,474 -4.50%
Court Security Fund - 39,945 23,937 130,318 154,848 287.65%
Juvenile Case Mgr Fund - - - 84,346 84,346 N/A
Red Light Camera Fund - 223,750 12,570 906,662 1,022,090 356.80%
Community Development - 354,144 354,940 341,814 341,814 -3.48%
Parking Enterprise Fund 446,446 691,284 689,871 507,342 507,342 -26.61%
Electric Fund 55,677,097 63,852,950 63,628,380 69,415,151 70,198,165 9.94%
Water Fund 3,714,255 4,971,353 4,408,280 4,270,874 4,494,569 -9.59%
Wastewater Fund 4,231,899 4,648,163 4,678,949 4,903,642 5,159,354 11.00%
Sanitation Fund 5,389,860 5,237,097 5,299,813 5,778,363 5,841,863 11.55%
Property Casualty 27,038 - - 107,932 107,932 N/A
Employee Benefits 4,726 4,290 2,082 69,800 69,800 1527.04%
Workers Comp 48,731 69,100 69,100 174,085 174,085 151.93%
Utility Customer Service Fund 2,044,521 2,138,298 2,123,495 2,192,504 2,210,294 3.37%
Fleet Fund 1,556,308 1,553,137 1,557,515 1,559,948 1,564,948 0.76%
Print Mail Fund 469,130 - 14,340 - - N/A
Communications Fund 655,009 684,667 684,667 681,392 804,644 17.52%
BVSWMA Fund 3,149,929 3,483,246 3,517,036 3,489,053 4,605,503 32.22%
COMBINED FUND TOTAL 128,822,360$ 145,113,655$ 143,173,900$ 151,198,959$ 156,616,879$ 7.93%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 49,251,806$ 54,158,401$ 53,318,747$ 55,850,208$ 56,907,361$ 5.08%
Supplies 5,702,095 5,993,307 6,155,785 6,349,546 6,616,955 10.41%
Maintenance 5,444,547 5,874,717 5,785,419 6,182,967 6,543,273 11.38%
Purchased Services 66,064,764 77,016,500 76,241,598 81,366,419 83,869,058 8.90%
Capital Outlay 2,359,148 2,070,730 1,672,351 1,449,819 2,680,232 29.43%
COMBINED FUND TOTAL 128,822,360$ 145,113,655$ 143,173,900$ 151,198,959$ 156,616,879$ 7.93%
PERSONNEL SUMMARY BY FUND
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
FUND FY06 FY07 FY08 FY09 FY09 FY08 to FY09
General Fund 601.75 620.25 637.50 629.75 641.25 0.59%
Xtra Education Fund - - - - - 0.00%
Court Security Fund - - - 2.00 2.50 0.00%
Juvenile Case Mgr Fund - - - 1.75 1.75 0.00%
Red Light Camera Fund - - - - 1.00 0.00%
Community Development - - 4.00 4.00 4.00 0.00%
Parking Enterprise Fund 9.00 9.00 9.00 9.00 9.00 0.00%
Electric Fund 62.50 61.50 64.50 64.50 68.50 6.20%
Water Fund 29.00 30.00 30.00 28.00 29.00 -3.33%
Wastewater Fund 45.00 46.00 46.00 48.00 49.50 7.61%
Sanitation Fund 36.50 36.50 35.00 35.25 35.25 0.71%
Property Casualty - - - 1.50 1.50 0.00%
Employee Benefits - - - 1.00 1.00 0.00%
Workers Comp - - - 1.50 1.50 0.00%
Utility Customer Service Fund 29.50 29.50 29.50 29.50 29.50 0.00%
Fleet Fund 15.00 15.00 15.00 15.00 15.00 0.00%
Print Mail Fund 5.50 5.50 - - - 0.00%
Communications Fund 6.00 6.00 6.00 6.00 7.00 16.67%
BVSWMA Fund 27.50 27.50 27.50 27.25 27.25 -0.91%
COMBINED FUND TOTAL 867.25 886.75 904.00 904.00 924.50 2.27%
30
AnalysisofTaxRate
FiscalYear2008Ͳ2009
Approved Approved
FY 08 FY 09
Assessed Valuation of Real and Exempt Property $5,223,363,290 $5,726,153,143
(Based on 100% of Market Value)
Less: Exempt Property $513,789,634 $539,969,838
Less: Agricultural Loss $76,759,660 $74,249,560
Less: Over 65 and Veterans Exemptions $57,124,990 $60,692,260
Less: House Bill 366 $106,642 $116,552
Less: Abatements $14,118,676 $11,361,271
Less: Proration $351,393 $941,750
Less: Freeport $15,394,847 $14,667,699
Taxable Assessed Value $4,545,717,448 $5,024,154,213
O&M and Debt Service Portion $4,477,073,139 $4,946,071,349
TIF Captured Value $68,644,309 $78,082,864
Total $4,545,717,448 $5,024,154,213
Apply Tax Rate per/$100 Valuation 0.4394/$100 0.4394/$100
Total Tax Levy $19,973,882 $22,076,134
Estimate 100% Collection $19,973,882 $22,076,134
Tax Rate Per Percent Estimated
$100 Valuation Of Levy Collections
Debt Service 0.246048 ** 56.0%$12,169,710 Estimate
General Fund 0.193352 ** 44.0%$9,563,328 Estimate
TIF #1 and TIF #16 0.439400 100%$343,096 Estimate
** These represent the current tax rate.
31
Appraisal Total Market Exempt Total Taxable
Year Valuation Value Value *
1999 2,420,818,924 308,471,247 2,112,347,677
2000 2,661,115,250 345,752,888 2,315,362,362
2001 2,870,510,984 380,950,901 2,489,560,083
2002 3,151,961,166 428,395,713 2,723,565,453
2003 3,522,272,128 493,364,734 3,028,907,394
2004 3,847,854,578 556,723,136 3,291,131,442
2005 4,260,094,126 614,609,545 3,645,484,581
2006 4,698,557,824 643,387,278 4,055,170,546
2007 5,223,363,290 677,645,842 4,545,717,448
2008 5,726,153,143 701,998,930 5,024,154,213
* Assessed value is 100% of the estimated value.
Analysis of Property Valuations
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City of College Station Ad Valorem Tax Evaluation
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33
StrategicPlanningandBudgetProcess–FY2008Ͳ2009
JanuaryPersonnelsummariesandskillleveldataissenttoCitydepartmentstobeginpreparationof
theSalaryandBenefitsportionofthebudget.
Budgetstaffmeetstogoovergeneralactionplansfortheupcomingbudgetseasonand
assigndutiesandresponsibilities.
FebruaryRequestsforfixedcostinformationaswellasvehicleandequipmentreplacementdatais
sentouttotheCitydepartments.
MarchPreliminaryworkbeginsonupcomingfiscalyearbudget.
BudgetanalystsprepareDepartmentandFundsummaries,prepareandupdatethe
computersystem,andfinalizepredeterminedbudgetamountsforfixedcosts.
Developforecasts
AprilBudgetdepartmentkicksoffnewbudgetyearwithCitydepartments.
AnalystsbeginpreliminaryworkwithDepartmentsandassistDepartmentsinpreparing
theirbudgetsubmittal.
MayDepartmentbudgetsareduebacktotheBudgetOffice.
BudgetAnalystsreviewbasebudgetrequestsandrequestsforincreasesinfundingvia
serviceleveladjustments(SLAs).
JuneCityCouncilparticipatesinaStrategicPlanningRetreattoreviewmissionandvision
statementsandidentifystrategicprioritiesfortheupcomingfiscalyear.
PrepareProposedBudgets.
JulyBudgetStaffpreparesProposedBudgetsandmeetswithDepartmentDirectorsandCity
Managertodiscussbudgetrequests.
PrepareProposedBudgetDocument.
AugustPresentProposedBudgettoCityCouncil.
ReviewProposedOperatingandCapitalImprovementProgram.
SeptemberPublicHearingonProposedBudget.
CounciladoptionofFY09Budget.
CounciladoptionofTaxRate.
OctoberReviewFinalBudget.
PrepareApprovedBudgetDocument
NovemberͲ
December
ReviewsandSpecialProjects.
MonitorBudget.
34
GeneralFund
The General Fund accounts for all activities typically
considered governmental functions of the City. These
include Public Safety, Public Works, Parks and
Recreation, as well as Planning and Development
Services. Also included are the primary support services
for these areas such as Fiscal Services, Information
Technology, and Administrative services in General
Government.
The General Fund is budgeted using the current financial
resources measurement focus and the modified accrual
basis of accounting. This is the same measurement focus
and basis of accounting used for governmental fund
financial statement reporting. Revenues are recognized
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page
F-1.
Salaries appropriately budgeted in the General Fund
Public Works Department, as an example, could also be
appropriately budgeted as a part of a Capital Improvement
Project (CIP). Where applicable, these salaries are
adjusted in the governmental funds to arrive at the
modified accrual Actual 2008 Fund Balance as reported in
the City’s governmental fund financial statements.
The General Fund is influenced by current policies and
approved policy changes. The policies include inter-fund
equity; maintaining a balance between revenues and
expenditures; and maintaining the level of service
currently provided as the city experiences residential and
commercial growth.
The approved FY09 General Fund revenues are
$52,867,365. This is a 7.35% increase over the FY08
revised budget. This increase is due to normal growth and
inflationary factors and is distributed among the major
revenue categories. The revenue estimates include
increases in ad valorem revenues and sales tax receipts.
Revenue projections are conservative estimates relative to
historical trends and consider economic variables that
affect the City’s revenue stream. Appendix D provides
historic data on all General Fund revenue categories.
Major revenue estimates and assumptions are explained
below.
1.Property Taxes in FY09 are projected to be
$9,668,376. The anticipated revenues are based on an
operations and maintenance tax rate of 19.3352 cents
per $100 valuation.
2.Sales Tax is projected to be $20,558,859 in FY09;
this projection is a 4.5% increase over the FY08 year-
end estimate. Revenue estimates are based on
analysis of historic revenues and expected future
retail sales and employment. Sales tax makes up
approximately 39% of overall General Fund
revenues.
3.Mixed Drink and Franchise Taxes are projected to
be $2,629,800, which is 17.9% above the FY08
revised budgeted. Franchise taxes include phone,
cable and natural gas.
4.Permit Revenue for FY09 is projected to be
$1,113,500. This is an estimated reduction in
projected permit revenue by 3.85% in fiscal year
2009.
5.Intergovernmental Revenues are projected to be
lower than the year-end estimate in FY08. Among the
intergovernmental revenues the City anticipates
receiving are reimbursement from TAMU for staffing
Fire Station #4, and reimbursement from City of
Bryan, TAMU, and Brazos County for a portion of
the staff assistant position for the Joint Emergency
Operations Center.
6.Parks and Recreation revenues are projected to be
$1,045,910 in FY09. This is a 13.56% increase from
the FY08 revised budget.
7.Other Service Charges include miscellaneous
charges and fees from various departments within the
general fund, including Development Services,
Police, Fire and Municipal Court. These revenues are
projected to be $2,065,080 in FY09.
8.Fines, Forfeits, and Penalties are principally ticket
and court fines from Municipal Court. These fines are
generated primarily through traffic citations. Fines,
forfeits, and penalties are projected to be $3,544,000
in FY09.
9.Investment earnings are projected to be $450,000 in
FY09, which is less than the FY08 revised budget
amount.
10.Miscellaneous Revenues include such items as rents
and royalties, various donations, collection service
fees, sale of abandoned property, sale of fixed assets,
etc. The FY09 Approved Budget is $580,000.
11.Return on Investment (ROI) transfers from the
enterprise funds are budgeted to be $10,966,801 for
FY09. This is a 6.44% increase above the FY08
revised budget.
35
Net Expenditures for FY09 are approved at $54,024,840
or 3.99% above the FY08 revised budget. This increase is
a result of approved service level adjustments (SLAs) that
will allow the City to continue providing reliable core
services. These SLAs were discussed in detail in the
executive summary.
In addition, funds are being budgeted in the Police
Department for the implementation of the
recommendations of the Management Review that is
currently underway. It is anticipated that the
recommendations will result in increased staffing levels.
Once the Management Review is complete, any additional
staff will be added through the budget amendment
process.
A total of 641.25 positions are included in the approved
General Fund budget. This is a net increase of 11.5
positions over the FY09 base budget and a net increase of
3.75 positions over the FY08 Revised Budget. A full
listing of personnel can be found in appendix C. The
additional positions approved in the FY09 budget include:
1.0 Solutions Manager
0.5 Intern – Public Communications (temp/seasonal)
3.0 Apparatus Operators (Fire)
1.0 Deputy Fire Marshal
2.0 Code Enforcement Officers
1.0 Staff Assistant (Code Enforcement)
1.0 Planning Technician
1.0 Equipment Operator (Drainage)
1.0 Assistant Recreation Supervisor
36
CityofCollegeStation
GeneralFund
FundSummary
11/18/2008 12:53 11/18/2008 12:53
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Base Approved Budget from
Actual Budget Estimate Budget Budget FY08 to FY09
Beginning Fund Balance 9,355,905$ 10,789,882$ 10,789,882$ 9,388,820$ 9,388,820$
REVENUES:
Ad Valorem Tax 7,697,940$ 8,767,500$ 8,766,250$ 9,668,376$ 9,668,376$ 10.28%
Sales Tax 18,068,595 18,724,576 19,673,549 20,558,859 20,558,859 9.80%
Mixed Drink & Franchise 2,302,953 2,230,479 2,474,206 2,629,800 2,629,800 17.90%
Licenses & Permits 1,191,105 1,158,124 1,116,131 1,113,500 1,113,500 -3.85%
Intergovernmental 604,352 607,319 300,689 245,039 245,039 -59.65%
Parks & Recreation 977,025 921,018 1,035,450 1,045,910 1,045,910 13.56%
Other Charges for Services 1,822,574 1,906,671 1,848,068 2,065,080 2,065,080 8.31%
Fines, Forfeits & Penalties 3,256,488 3,440,389 3,440,830 3,544,000 3,544,000 3.01%
Investment Earnings 697,412 613,959 460,000 450,000 450,000 -26.71%
Miscellaneous 579,879 574,676 519,156 580,000 580,000 0.93%
Return on Investment 9,027,120 10,303,435 10,303,435 10,966,801 10,966,801 6.44%
TOTAL REVENUES 46,225,443$ 49,248,146$ 49,937,764$ 52,867,365$ 52,867,365$ 7.35%
TOTAL FUNDS AVAILABLE 55,581,348$ 60,038,028$ 60,727,646$ 62,256,185$ 62,256,185$ 3.69%
EXPENDITURES:
Police Department 12,691,293$ 13,272,637$ 13,168,578$ 13,706,878$ 14,306,878$ 7.79%
Fire Department 9,628,008 10,889,696 10,937,872 10,623,491 11,606,479 6.58%
Public Works Department 7,788,117 7,555,446 7,483,733 7,510,550 7,998,597 5.87%
CIP Department 69 883,389 844,153 883,807 883,807 0.05%
Parks & Recreation Department 8,077,553 9,045,095 8,839,003 9,139,467 9,187,624 1.58%
Pbli Lib 952 528 994 954 997 315 1 075 701 1 130 871 13 66%Public Library 952,528 994,954 997,315 1,075,701 1,130,871 13.66%
Planning & Development Services 2,003,659 2,697,844 2,503,534 2,602,416 2,938,471 8.92%
Information Technology 3,126,406 3,501,200 3,409,972 3,402,779 3,402,779 -2.81%
Fiscal Services 2,994,307 3,440,768 3,367,082 3,375,611 3,375,611 -1.89%
General Government 4,057,820 4,780,180 4,456,812 4,168,559 4,347,691 -9.05%
Total Operating Expenditures 51,319,760$ 57,061,209$ 56,008,054$ 56,489,259$ 59,178,808$ 3.71%
General & Administrative Transfers (6,695,755)$ (6,918,228)$ (6,897,305)$ (6,642,197)$ (6,778,906)$ -2.01%
Public Agency Funding 510,048$ 854,842$ 681,842$ 564,542$ 778,938$ -8.88%
Other/Other Transfers Out 46,551 942,856 1,246,235 476,000 596,000 -36.79%
Contingency - 13,240 300,000 250,000 250,000 1788.22%
Total Other Financing Sources (Uses)556,599$ 1,810,938$ 2,228,077$ 1,290,542$ 1,624,938$ -10.27%
TOTAL EXPENDITURES 45,180,604$ 51,953,919$ 51,338,826$ 51,137,604$ 54,024,840$ 3.99%
Increase (Decrease) In Fund Balance 1,044,839 (2,705,773) (1,401,062) 1,729,761 (1,157,475)
Adjust for Salaries Capitalized in CIP 389,138
Ending Fund Balance 10,789,882$ 8,084,109$ 9,388,820$ 11,118,581$ 8,231,345$
37
Ad Valorem Tax
18.3%
Sales Tax
38.9%
Mixed Drink & Franchise
5.0%
Licenses & Permits
2.1%
Intergovernmental
0.5%
Parks &
Recreation
2.0%
Other Charges for
Services
3.9%
Fines, Forfeits &
Penalties
6.7%
Investment Earnings
0.9%
Miscellaneous
1.1%
Return on
Investment
20.7%
General Fund Sources
Police Department
24.2%Fire Department
19.6%
Public Works
Department
13.5%
CIP Department
1.5%
Parks & Recreation
Department
15.5%
Public Library
1.9%
Planning & Development
Services
5.0%
Information Technology
5.7%
Fiscal
Services
5.7%
General
Government
7.3%
General Fund Uses
38
City of College Station
General Fund Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Police 12,691,293$ 13,272,637$ 13,168,578$ 13,706,878$ 14,306,878$7.79%
Fire 9,628,008 10,889,696 10,937,872 10,623,491 11,606,479 6.58%
Public Works 7,788,117 7,555,446 7,483,733 7,510,550 7,998,597 5.87%
CIP 69 883,389 844,153 883,807 883,807 0.05%
Parks and Recreation 8,077,553 9,045,095 8,839,003 9,139,467 9,187,624 1.58%
Library 952,528 994,954 997,315 1,075,701 1,130,871 13.66%
Planning and Development Services 2,003,659 2,697,844 2,503,534 2,602,416 2,938,471 8.92%
Information Technology 3,126,406 3,501,200 3,409,972 3,402,779 3,402,779 -2.81%
Fiscal Services 2,994,307 3,440,768 3,367,082 3,375,611 3,375,611 -1.89%
General Government 4,057,820 4,780,180 4,456,812 4,168,559 4,347,691 -9.05%
GENERAL FUND TOTAL 51,319,760$ 57,061,209$ 56,008,054$ 56,489,259$ 59,178,808$3.71%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CATEGORY FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 35,716,871$ 39,362,595$ 38,599,360$ 40,091,538$ 40,693,063$3.38%
Supplies 2,681,731 2,610,327 2,719,960 2,738,995 2,967,214 13.67%
Maintenance 3,703,308 4,257,207 4,199,988 4,440,342 4,681,823 9.97%
Purchased Services 8,647,780 9,970,608 9,804,100 9,069,325 10,639,824 6.71%
Capital Outlay 570,070 860,472 684,646 149,059 196,884 -77.12%
GENERAL FUND TOTAL 51,319,760$ 57,061,209$ 56,008,054$ 56,489,259$ 59,178,808$3.71%
PERSONNEL BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DEPARTMENT FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Police 158.50 164.50 166.50 166.50 166.50 0.00%
Fire 110.00 116.00 123.00 118.00 122.00 -0.81%
Public Works 71.00 72.00 62.00 62.00 63.00 1.61%
CIP - - 11.00 11.00 11.00 0.00%
Parks and Recreation 118.50 124.50 131.00 132.00 133.00 1.53%
Library -----N/A
Planning and Development Services 29.50 28.50 29.50 35.50 39.50 33.90%
Information Technology 23.50 28.25 26.25 26.25 26.25 0.00%
Fiscal Services 46.00 44.50 44.25 40.50 40.50 -8.47%
General Government 44.75 42.00 44.00 38.00 39.50 -10.23%
GENERAL FUND TOTAL 601.75 620.25 637.50 629.75 641.25 0.59%
39
POLICE DEPARTMENT
CITY OF COLLEGE STATION
CITY MANAGER
ASSISTANT CITY MANAGER
POLICE
CHIEF
INTERNAL AFFAIRS ACCREDITATION/RESEARCH & PLANNING
STAFF SERVICES
SERVICES BUREAU OPERATIONS BUREAU COMMANDER
SPECIAL SERVICES INFORMATION
SERVICES
RECRUITING AND
TRAINING
TECHNICAL
COORDINATOR
COMMUNICATIONS
PUBLIC SAFETY
COMMUNICATIONS
HOLDING FACILITY
COMMUNITY
RELATIONS
FLEET
MAINTENANCE
SCHOOL SERVICE
NOISE
ABATEMENT
CENTRAL
RECORDS
INTAKE
EVIDENCE
CRIME ANALYSIS
UNIFORMED
PATROL
CROSSING
GUARDS
CRIMINAL
INVESTIGATIONS
INVESTIGATIONS
SPECIAL
INVESTIGATIONS UNIT
(SIU)
FORENSICS
VICTIM ADVOCATE
SPECIAL WEAPONS
AND TACTICS
(SWAT)
HOSTAGE
NEGOTIATIONS
(HNT)
BOMB
TECHNICIANS
TRAFFIC
SPECIAL OPERATIONS
ANIMAL
CONTROL
40
City of College Station
Police
Department Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Police Administration 834,656$ 954,325$ 1,042,977$ 860,437$ 860,437$ -9.84%
Uniform Patrol 5,330,930 5,729,240 5,701,259 6,028,350 6,028,350 5.22%
Criminal Investigation 1,545,605 1,614,101 1,622,100 1,670,126 1,670,126 3.47%
Recruiting and Training 421,700 444,438 436,667 455,073 455,073 2.39%
Quartermaster Division 1,825,928 1,739,601 1,709,054 1,979,336 2,579,336 48.27%
Communication / Jail 1,386,313 1,548,305 1,431,263 1,552,810 1,552,810 0.29%
Special Services 976,641 838,558 820,105 766,444 766,444 -8.60%
Information Services 369,520 404,069 405,153 394,302 394,302 -2.42%
DEPARTMENT TOTAL 12,691,293$ 13,272,637$ 13,168,578$ 13,706,878$ 14,306,878$ 7.79%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 10,267,231$ 10,965,519$ 10,787,200$11,262,220$ 11,262,220$ 2.71%
Supplies 413,259 390,248 394,524 447,674 447,674 14.72%
Maintenance 411,186 421,557 411,445 490,923 490,923 16.45%
Purchased Services 1,300,392 1,415,603 1,495,159 1,506,061 2,106,061 48.77%
Capital Outlay 299,225 79,710 80,250 - - -100.00%
DEPARTMENT TOTAL 12,691,293$ 13,272,637$ 13,168,578$ 13,706,878$ 14,306,878$ 7.79%
PERSONNEL BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Police Administration 9.00 9.00 9.00 9.00 9.00 0.00%
Uniform Patrol 74.00 81.50 81.50 84.50 84.50 3.68%
Criminal Investigation 18.00 19.00 19.00 20.00 20.00 5.26%
Recruiting and Training 4.00 4.00 4.00 4.00 4.00 0.00%
Quartermaster Division 1.00 1.00 1.00 1.00 1.00 0.00%
Communication / Jail 29.00 29.00 31.00 31.00 31.00 0.00%
Special Services 14.50 13.00 13.00 9.00 9.00 -30.77%
Information Services 9.00 8.00 8.00 8.00 8.00 0.00%
DEPARTMENT TOTAL 158.50 164.50 166.50 166.50 166.50 0.00%
Service Level Adjustments Total
Quartermaster PD Management Review (Phased in approach)600,000
Police SLA TOTAL 600,000$
41
POLICE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation
The Administration Division is responsible for the administrative support of all divisions in the Police
Department.
Program Name: Administration
Service Level: To ensure that Departmental programs and activities are in line with the
department mission statement and accomplished within budgetary limitations.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Complaints are investigated
within 30 days of assignment. 90% 90% 80% 90%
Efficiency
- The Department stays within
budget overall. 100% 100% 100% 100%
Output
- Percent chapters of policy
reviewed annually per CALEA. 100% 100% 100% 100%
42
POLICE DEPARTMENT
UNIFORM PATROL
Description & Budget Explanation:
The Uniform Patrol Division is responsible for providing police patrol and traffic enforcement duties.
Program Name: Uniform Patrol
Service Level: Provide timely initial police services on a 24 hour basis incorporating a community
policing philosophy with an emphasis on problem solving.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-
service provided. N/A N/A N/A 85%
Efficiency
- Percent of time Patrol Officers' time that is
Available 24% 40% 23% 40%
Obligated 76% 60% 77% 60%
- Average response time on high
priority calls. 6:17 6:00 6:19 6:00
- Average response time on low
priority calls. 8:47 15:00 8:55 10:00
- Community Oriented Projects resolved
within 30 days. N/A N/A N/A 85%
Output
- No. of high priority calls handled 4,509 4,800 4,846 4,900
- No. of low priority calls handled 41,670 46,000 44,000 45,000
- No. of Total calls handled. 58,303 63,000 59,100 62,000
- No. of Community Oriented Projects
addressed. N/A N/A N/A 60
Percent of citizens satisfied with
43
Program Name: Special Enforcement Section
Service Level: Provide traffic safety through various means in a professional manner.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-
service provided. N/A N/A N/A 85%
Efficiency
-
N/A N/A N/A 600 hrs.
-
N/A N/A N/A 400 hrs.
Output
-
N/A N/A N/A 360
N/A N/A N/A 900
- No. of directed traffic patrols/
N/A N/A N/A 500
N/A N/A N/A 700
Program Name : Animal Control
Service Level: To provide adequate and professional animal control services to the citizens and
visitors to the City of College Station.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of citizens satisfied with servic 66% 75% 75% 85%
Efficiency
- Percent of on-duty, animal calls responded
to within 15 minutes. 70% 75% 70% 75%
Output
- Calls for service per year 6,152 5,500 5,200 5,500
- No. of animals handled per year 2,313 2,000 1,800 2,000
Directed Patrols/TRASERS.
No. of school zone enforcement
contacts.
Percent of citizens satisfied with
TRASERS worked.
No. of enforcement contacts during
No. of school zone enforcement
calls.
Average number of hours spent
in School Enforcement zones.
Ave. number of hours spent on
Directed Traffic Patrols & TRASERS.
44
POLICE DEPARTMENT
CRIMINAL INVESTIGATION
Description & Budget Explanation:
The Criminal Investigation Division is responsible for the investigation of serious criminal offenses within
the City of College Station.
Program Name: Criminal Investigations
Service Level:1) To provide effective and efficient investigation of serious criminal offenses within a
2) To provide critical event counseling and advocacy to crime victims and witnesses.
3) To review all offense and arrest reports for thoroughness and accuracy.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- 80% 75% 75% 75%
- 75% 75% 75% 75%
- 23% 30% 25% 25%
-
68% 75% 75% 75%
-
100% 100% 100% 100%
-16,528 16,800 17,000 17,000
- 2,256 2,500 2,500 2,500
- 1,701 1,800 1,800 1,800
- 399 550 500 500
Percent cleared cases that are cleared by arre
Percent of assigned cases disposed
Number of cases cleared:
reasonable amount of time.
Percent satisfied on customer survey:
Percent cleared on follow-up cases:
Efficiency
of within 60 days:
Number of cases cleared by arrest:
Output
Percent of serious crime victims who receive
personal contact from Crime Victims' Advoc
Number of cases reviewed:
Number of cases assigned:
45
POLICE DEPARTMENT
RECRUITING AND TRAINING
Description & Budget Explanation:
The Recruiting and Training Division recruits, selects and trains sworn and civilian employees.
Additionally, the Division provides continuing training to employees.
Program Name: Recruiting & Training
Service Level: To provide continuing education and training for the enhancement of the
professional skills of employees.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage of sworn employees
that receive an average of 40
hours of in-house training each. 119% 100% 100% 100%
- Percentage of sworn applicants
background checks completed
within 3 weeks. N/A N/A N/A 95%
- Percentage of civilian employees
that receive an average of 10
hours of in-house training each. 100% 100% 100% 100%
- Percentage of civilian applicants
background checks completed
within 3 weeks. N/A N/A N/A 95%
Efficiency
- Avg. number of training hours provided
per sworn employee, including part-time
employees and FTO Program. 192 184 200 184
- Avg. number of training hours provide 214 207 207 200
per civilian employee, including part-time
employees and FTO Programs.
Output
- No. of in-house training hours 26,559 27,728 16,000 18,000
- No. of sworn applicants processed 546 500 500 500
- No. of recruiting trips 23 20 20 15
- Orientation/Trainng hours Sworn N/A N/A N/A 2,560
- Orientation/Trainng hours Civilian N/A N/A N/A 1,080
- No. of outside training hours 10,962 10,000 7,300 7,400
46
POLICE DEPARTMENT
QUARTERMASTER
Description & Budget Explanation:
The Quartermaster Division is responsible for maintenance, equipment, and supplies purchased for
the Police Department. The duties include the ordering and dispersal of supply and equipment
items for use by all Department employees, and coordinating repairs for all the Department's
facility and equipment needs.
Program Name: Quartermaster
Service Level: Provide equipment, supplies and maintenance for the Department.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- % satisfied on employee survey. 96% 95% 95% 94%
Efficiency
- % of Supply requests filled within
5 working days. 99% 95% 95% 95%
Output
- No. of supply requests filled
within 5 working days. 1228 950 950 950
47
POLICE DEPARTMENT
COMMUNICATIONS/JAIL
Description & Budget Explanation:
The Communications/Jail Division is responsible for police communications and dispatch, provides
safe and secure detention operations, and provides report taking capabilities for low priority calls.
Program Name: Public Safety Communications
Service Level: Processing of Police, Fire, and EMS calls for service.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- % satisfied on Citizen Survey. 94% 90% 90% 90%
Efficiency
- Percent of priority 1 police calls
dispatched within 3 minutes. 97% 95% 95% 95%
- Percent of priority 1 fire calls
dispatched within 1 minute. 96% 95% 95% 95%
Output
- Phone calls processed monthly. *22,822 23,500 23,700 24,000
- Phone calls processed monthly
(8am-5pm). **11,183 12,220 12,087 12,240
- 911 phone calls monthly 1,509 1,500 1,600 1,650
- Total police incidents monthly. 10,363 10,600 10,588 10,900
- Total fire incidents monthly. 489 525 520 536
**Numbers were estimates due to equipment failure
Program Name: Jail
Service Level: Processing of prisoners allowing patrol officers to reduce transport and processing.
time of prisoners; keeping an officer in service by taking low priority calls for
service over the phone or in person.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Length of time jailers are dedicated to j 99% 95% 99% 100%
- Length of time jailers are dedicated to d 1% 5% 1% 0%
Efficiency
- Percent of priority 4 calls handled
by Division. 4% 5% 5% 5%
Output
- No. of meals served 3,466 3,500 3,450 3,553
- Average number of hours detainees hel 9101010
- No. of reports taken by Division month 119 130 85 80
- No. of prisoners processed monthly. 578 550 572 589
48
POLICE DEPARTMENT
SPECIAL SERVICES
Description & Budget Explanation:
The Special Services Division is responsible for coordination of the Tech-Prep Criminal Justice
Program at A&M Consolidated High and both Middle Schools. The Division is also responsible for a number
of programs that involve the community and the public school system, in crime prevention and safety
education for our children.
Program Name: Tech-Prep Criminal Justice Program
Service Level: Coordinate the Tech-Prep Criminal Justice Program at A&M Consolidated High and Middle
Schools while establishing positive relationships with students, faculty, staff and
mentoring At-Risk Students.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Annual faculty and staff survey approval
rate. 100% 95% 95% 95%
Efficiency
- Percentage of students enrolled receiving
a passing (70%) grade. 97% 95% 90% 90%
Output
- No. of students in Tech-Prep Criminal
Justice Courses. 304 325 325 390
- No. of at-risk students helped with
mentoring sessions. 641 800 700 750
Program Name: Drug Resistance Education (DARE)
Service Level: To provide a quality D.A.R.E. program to students in selected grades in the
CSISD system, for the purpose of educating students of the consequences of
substance use and abuse.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Annual faculty and staff survey approval
rate. 100% 95% 100% 95%
Efficiency
- Percentage of students in 5th grade
D.A.R.E. program that scored at least 70%
on final written exam. 86% 90% 93% 90%
Output
- No. of students taught in the 5th Grade
curriculum. 621 650 690 725
49
Program Name: Crime Prevention and Community Safety
Service Level: To facilitate the exchange of expertise and experience; to promote good
practice; and to help identify successful strategies for addressing issues
of crime, crime prevention and reduction, and overall community safety
and security.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage of citizens that feel "Safe" or
"Very Safe" in the city, based on
annual Citizen Survey. N/A N/A N/A 90%
Efficiency
- Percentage of follow-up action requested
by those citizens that have attended a
Crime Prevention program or presentation. N/A N/A N/A 5%
Output
- No. of Programs and Presentations made N/A N/A 180
- No. of citizens attending. N/A N/A N/A 3,600
50
POLICE DEPARTMENT
INFORMATION SERVICES
Description & Budget Services
The Information Services Division is responsible for processing and maintaining police records and
evidence.
Program Name: Information Services
Service Level: Process and maintain accurate police records and evidence and provide for the
effective and efficient retrieval, distribution, and storage of departmental records
and evidence so that information requested by other divisions of the department,
prosecutors, and the citizens is readily available.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent satisfied on annual customer
survey. 94% 90% 90% 90%
- Percent of time that all incoming records/
evidence are processed correctly. 99% 99% 99% 99%
Efficiency
- Percent of time reports and supplements
rec'd by 8 a.m. are processed by 2 p.m. 84% 85% 82% 85%
- Percent of time mail requests are answered
within 48 hours of receipt N/A N/A N/A 95%
Output
- No. of reports processed annually. 15,066 15,063 15,170 15,321
- No. of Record Technicians used to process
reports. 3 3 3 3
- No. of boxes scanned (avg 5000 pages per box)N/A N/A N/A 1 box/month
- No. of evidence/property items processed
annually. 9,396 10,342 9,134 9,316
51
FIRE DEPARTMENT
CITY OF COLLEGE STATION
CITY MANAGER
FIRE CHIEF
ASSISTANT
FIRE CHIEF
EMERGENCY
MANAGEMENT
COORDINATOR
FIRE MARSHAL
TRAINING
COORDINATOR
QUARTERMASTER
FIRE
PREVENTION
PARKING
OPERATIONS
ASSISTANT
E.M. COORDINATOR
STAFF ASSISTANT
SECRETARY
RESEARCH & PLANNING
PUBLIC INFORMATION
ACCREDITATION
STAFF ASSISTANT
³$´6+,)7
³%´6+,)7
³&´6+,)7
ASSISTANT
CITY MANAGER
52
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Fire Administration 449,706$ 466,815$ 489,426$ 489,932$ 489,932$ 4.95%
Emergency Management * 268,848 415,726 425,362 261,885 261,885 -37.01%
Fire Suppression 5,664,542 6,480,254 6,592,267 6,656,945 7,499,662 15.73%
Fire Prevention** 818,183 880,428 872,075 593,995 734,266 -16.60%
Emergency Medical Services 2,426,729 2,646,473 2,558,742 2,620,734 2,620,734 -0.97%
DEPARTMENT TOTAL 9,628,008$ 10,889,696$ 10,937,872$ 10,623,491$ 11,606,479$ 6.58%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 7,912,665$ 8,650,469$ 8,774,513$ 8,757,047$ 8,984,003$ 3.86%
Supplies 583,414 522,607 502,684 456,740 650,079 24.39%
Maintenance 286,814 394,010 381,719 310,594 322,637 -18.11%
Purchased Services 801,199 1,210,674 1,193,020 1,099,110 1,649,760 36.27%
Capital Outlay 43,916 111,936 85,936 - - -100.00%
DEPARTMENT TOTAL 9,628,008$ 10,889,696$ 10,937,872$ 10,623,491$ 11,606,479$ 6.58%
PERSONNEL BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Fire Administration 5.00 5.00 5.00 5.00 5.00 0.00%
Emergency Management* - 3.00 3.00 3.00 3.00 0.00%
Fire Suppression 64.00 67.00 74.00 74.00 77.00 4.05%
Fire Prevention** 10.00 10.00 10.00 5.00 6.00 -40.00%
Emergency Medical Services 31.00 31.00 31.00 31.00 31.00 0.00%
DEPARTMENT TOTAL 110.00 116.00 123.00 118.00 122.00 -0.81%
* Emergency Management moved from the General Government Department to the Fire Department in FY07.
** Code Enforcement moved to Planning & Development in FY09.
Service Level Adjustments Total
Suppression Maintain Fire Response Capabilities 842,717
Prevention Fire Marshal Position and Vehicle & Equipment 140,271
Fire SLA TOTAL 982,988$
CityofCollegeStation
Fire
DepartmentSummary
53
FIRE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation:
The Administration Division is responsible for the administrative oversight and administrative support
of all divisions and operating units within the Fire Department.
Program Name: Administration
Service Level:
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-
100% 100% 98% 98%
Efficiency
- The department operates within Approved
budget. 99% 100% 97% 97%
Output
-
100% 100% 90% 90%
- 100% 100% 100% 100%
-
N/A* N/A* N/A* 90%
-
N/A* N/A* N/A* 90%
-
N/A* N/A* N/A* 90%
* New performance measures for FY09
Monthly battalion chiefs meetings
conducted.
Monthly operations division meetings
conducted
Weekly department management team
meeting conducted
Provide comprehensive planning, operational oversight, interdepartment communication,
and budget preparation and monitoring for all divisions and functions within the Fire
Department.
Ensure other divisions within the
department regularly monitor and
report their performance measures.
Percent of policies annually reviewed
and revised as needed.
Quarterly company officers meetings
conducted.
54
FIRE DEPARTMENT
HOMELAND SECURITY & EMERGENCY MANAGEMENT
Description & Budget Explanation:
The Division of Homeland Security & Emergency Management is responsible for protecting the city from
all hazards through coordinating emergency and/or disaster training, mitigation, preparedness,
planning, response and recovery.
Program Name: Homeland Security and Emergency Management
Service Level:Coordinate Homeland Security and Emergency Management efforts to provide for
disaster training, mitigation, preparedness, planning, response and recovery
for all hazards in the City.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- State Rating for Planning Preparedness N/A* N/A* N/A* Advanced
- State Rating for Training Preparedness N/A* N/A* N/A* Intermediate
- State Rating for Exercise Preparedness N/A* N/A* N/A* Intermediate
- Homeland Security grant management N/A* N/A* N/A* Advanced
IAW State & Federal Guidelines
Efficiency
- Percentage of Annexes Updated N/A* N/A* N/A* 100%
- Number of Exercises participated in N/A* N/A* N/A* 3
Output
- Number of Public Information N/A* N/A* N/A* 30
& Education Hours N/A* N/A* N/A*
- Number of Attendees of Public N/A* N/A* N/A* 1500
Information & Education N/A* N/A* N/A*
- Staff complete 2 State/Federal N/A* N/A* N/A* 6
Approved Courses N/A* N/A* N/A*
- Conduct Emergency Operations N/A* N/A* N/A* 6
Related Training Events N/A* N/A* N/A*
- Conduct annual Emergency Management N/A* N/A* N/A* 1
Academy.
*New performance measures for FY09
55
FIRE DEPARTMENT
FIRE SUPPRESSION
Description & Budget Explanation:
The Fire Suppression Division provides emergency response to fire, aircraft, EMS, rescue and hazardous
materials incidents. Training is another major portion of the Fire Operations function, this includes training
with neighboring agencies to allow a more integrated emergency response
to the community. Additionally, Fire Suppression assists Fire Prevention with the majority of public education
programs.
Program Name: Fire Department Suppression
Service Level: Provide prompt, effective, and efficient response and mitigation for fire, rescue,
and Haz-Mat emergencies.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of response time, which consists of
dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>6 30% 30% 30% 33%
<6 66% 65% 69% 65%
<5 46% 45% 42% 38%
<4 30% 30% 27% 25%
<3 8% 8% 5% 5%
- Percent of time fire damage is confined to
the room/structure of origin. 96% 96% 97% 96%
- Percent of time a stop loss*** on Haz-Mat
incidents are achieved within 1 hour of on
scene time. 99% 98% 98% 98%
Output
- Total number of unit responses. 3,147 3,621 3,156 3,470
- Total number of incidents. 1,832 2,079 2,200 2,420
*Dispatch time is tracked in Police Department's Communication Service Level
***Stop loss is the point in time in which the spread of a material has been contained
56
Service Level: Provide non emergency services to enhance the survivability of citizens, visitors and
emergency response personnel in our community.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Output
- Total no. of station tours 170 150 150 150
- Total no. of station tour visitors 1,620 1,500 1,600 1,500
- Staff hours committed to station tours 475 500 450 500
- Total no. of public education appearances 175 150 150 150
- Staff hours committed to public education
appearances 2,100 2,000 2,200 2,000
- Staff hours committed to reviewing SOP'S / SOG'S 1,520 1,000 900 750
- Total no. of EMS riders 236 175 200 200
- Staff hours committed to EMS riders. 2,620 2,400 2,600 2,400
Program Name: Training
Service Level: Coordinate training, testing, and support necessary to provide prompt, effective
and efficient response and mitigation for fire, rescue and Haz-Mat emergencies.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Required/actual continuing education hours:
Fire 2000 / 7796 2040 / 2040 2020 / 8000 2040/ 2040
ARFF (Aircraft Rescue Fire Fighting) 120 / 371 120 / 120 120 / 210 120/ 120
Haz-Mat (Hazardous Materials) 270 / 568 216 / 216 270 / 460 216 /216
- No. of required/actual certifications
maintained. 216 / 305 218 / 311 223 / 322 230 / 330
- No. of joint training hours with outside agencies 170 0 100 75
Output
- No. of TXFIRS reports generated by CSFD* 5,824 6,399 6,300 6,600
- No. of total fire training hours 8,735 2,376 6,950 2,700
*TXFIRS reports now generated on every response
57
FIRE DEPARTMENT
FIRE PREVENTION
Description & Budget Explanation:
The Fire Prevention Division does a number of things related to safety to
prevent fires as well as investigative services to determine the cause and origin of fires. Fire Prevention is involved
in the development process including attendance in PAC meetings, site plans reviews, Fire sprinkler,
alarm systems plan reviews and testing. Inspection of new buildings to ensure compliance with the fire code for
certificates of occupancy. Public safety and education programs are provided to the citizens of College Station.
Program Name: Fire Prevention
Service Level: Provide prompt and thorough system acceptance tests and conduct building
fire safety inspections to ensure code compliance.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of time acceptance tests are
conducted within 1 working day of requests. 98% 98% 98% 98%
- Percent of time new business final inspections
are held within one working day of requests. 100% 100% 100% 100%
Efficiency
- No. of inspections per month per officer. 31 40 25 25
- Per capita operating expenditures (for all Fire
Prevention/Code Enforcement activities).* $9.60 $10.12 $10.01 $6.63
Output
- Total # of new construction-and redevelopment sites. 653 600 750 600
- No. of systems tests conducted per year. 333 125 300 150
- No. of fire safety inspections of businesses. 1,018 800 550 550
- Major violation complaint to response time. 1day 1day 1 day 1day
- Minor violation complaint to response time. 1day 3 days 1 day 3 days
* Major violations are any problems that pose an immediate threat to life, property or the environment.
(Locked exits, sprinkler systems out of service, dumping of hazardous materials, unauthorized burning)
Service Level: Determine fire cause and origin of all fires responses and location by occupancy
of fire injuries/deaths.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of time fire cause and origin are
determined when an investigator is called 100% 98% 98% 98%
58
Service Level: Provide public safety education programs.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of class participants satisfied or
very satisfied with public safety education
programs. 98% 98% 98% 98%
- Percent of College Station Citizens receiving
public safety education programs 19% 11% 19% 19%
Output
- No. of participants in fire safety classes. 16,733 9,000 16,200 15,000
- No. of fire safety classes. 208 240 170 170
59
FIRE DEPARTMENT
EMERGENCY MEDICAL SERVICE
Description & Budget Explanation:
The Emergency Medical Service division provides emergency response to medically related
emergency calls for assistance in College Station and South Brazos County. Automatic and mutual aid
agreements with neighboring entities allow more integrated EMS response to the community.
Training and quality assurance are also a major function of the division.
Program Name: Emergency Medical Services
Service Level: Provide timely response, prompt patient assessment, quality treatment, and
transport.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of ALS response time, which consists
of dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>6 29% 28% 30% 30%
<6 68% 70% 70% 70%
<5 55% 54% 53% 53%
<4 28% 31% 28% 28%
<3 4% 4% 3% 3%
- Percent of time patient's condition remained
the same or improved during transport. 97% 96% 96% 96%
Output
- No. of ALS/BLS responses.** 1702 / 2543 1771 / 2732 1860 / 2530 1953 / 2656
- Total no. of unit responses. 5,476 6,075 4,900 5,150
- Total no. of incidents. 3,773 4,054 4,400 4,620
*Dispatch time is tracked in Police Department's Communication Service Level.
**Advanced life support (ALS) treatment including the administration of medications,
defibrillation/cardio version (electric shocks to the heart), intravenous (IV) fluid therapy, advanced airway
management, such as intubation, and blood pressure control with MAST (military anti-shock trousers).
Basic life support (BLS) treatment including CPR, splitting, bandaging, spinal immobilization, and oxygen
therapy.
60
Service Level: Coordinate training, medical direction, and support necessary to provide timely
response, prompt patient assessment, quality treatment and transport.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Required/actual continuing education hours:
EMT-Basic 20 / 33 20 / 20 20 / 35 20 / 20
EMT-Intermediate 28 / 33 28 / 28 28 / 35 28 / 28
EMT-Paramedic 36 / 33 36 / 36 36 / 38 36 / 36
- Percent of EMS patient reports reviewed for
completeness, protocol compliance and
safety adherence. 28% 35% 45% 35%
- No. of required/actual certifications
maintained. 251 / 293 258 / 298 258 /299 260 / 300
- No. of staff hours committed to protocol review 1,700 1,000 900 1,000
Output
- No. of EMS patient reports generated by
CSFD. 4,022 4,373 4,400 4,620
- No. of EMS training hours. 4,838 2,980 5,744 3,500
61
PUBLIC WORKS
CITY OF COLLEGE STATION
CITY MANAGER
DIRECTOR
ASST. DIRECTOR
PUBLIC WORKS
ASST.DIR.PUB.WRKS.
BVSWMA DIRECTOR
CITY ENGINEER
FACILITIES
MAINTENANCE
TRAFFIC SYSTEMS
STREET &
DRAINAGE
ADMINISTRATION
SANITATION
SUPERINTENDENT
FLEET
SUPERINTENDENT
LANDFILL
MANAGER
ASSISTANT
CITY MANAGER
TRAFFIC ENGINEERING
62
City of College Station
Public Works
Department Summary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Public Works Administration* 695,036$ 518,533$ 528,560$ 553,202$ 553,202$ 6.69%
Facilities Maintenance 1,188,714 1,288,215 1,294,571 1,332,222 1,354,822 5.17%
Streets Maintenance 2,926,747 3,133,117 3,041,462 2,923,565 3,123,565 -0.30%
Drainage Maintenance 772,242 752,417 747,097 897,622 1,163,069 54.58%
Traffic Signs and Markings 350,548 345,150 348,415 359,840 359,840 4.26%
Engineering* 1,297,339 823,503 829,034 712,848 712,848 -13.44%
Traffic Signals 557,491 694,511 694,594 731,251 731,251 5.29%
DEPARTMENT TOTAL 7,788,117$ 7,555,446$ 7,483,733$ 7,510,550$ 7,998,597$ 5.87%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 3,925,496$ 3,515,312$ 3,424,908$ $3,578,780.00 3,616,227$ 2.87%
Supplies 347,783 334,221 376,421 413,703 421,153 26.01%
Maintenance 1,787,936 2,120,236 2,105,751 2,140,419 2,361,919 11.40%
Purchased Services 1,661,840 1,565,652 1,556,628 1,377,648 1,599,298 2.15%
Capital Outlay 65,062 20,025 20,025 - - -100.00%
DEPARTMENT TOTAL 7,788,117$ 7,555,446$ 7,483,733$ 7,510,550$ 7,998,597$ 5.87%
PERSONNEL SUMMARY BY ACTIVITY
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Public Works Administration* 6.00 7.00 4.00 5.00 5.00 25.00%
Facilities Maintenance 7.00 7.00 7.00 7.00 7.00 0.00%
Streets Maintenance 22.00 22.00 22.00 22.00 22.00 0.00%
Drainage Maintenance 11.00 11.00 11.00 11.00 12.00 9.09%
Traffic Signs and Markings 3.00 3.00 3.00 3.00 3.00 0.00%
Engineering* 17.00 17.00 10.00 9.00 9.00 -10.00%
Traffic Signals 5.00 5.00 5.00 5.00 5.00 0.00%
DEPARTMENT TOTAL 71.00 72.00 62.00 62.00 63.00 1.61%
* Resources moved to CIP Department FY08, $561,801, representing 10 FTE personnel, related supplies, maintenance
and purchased services.
Service Level Adjustments Total
Facility Maintenance Electric Training Room related maintenance 22,600$
Drainage Maintenance of ROW Tractor & Shredder 108,300
Drainage Drainage Crew and Equipment 157,147
Streets Maintenance Street Rehab Project: 2008-2009 200,000
Public Works SLA TOTAL 488,047$
63
PUBLIC WORKS
ADMINISTRATION
Description & Budget Explanation:
The Administration Division serves as the primary customer contact point, and provides administrative support for
the nine divisions of the Public Works Department.
Program Name: Administration
Service Level:Provide prompt and reliable service to our customers both internal and external.
Performance Measures FY 07 FY08 FY08 FY 09
Actual Revised Estimate Approved
Dashboard Indicator
-% variance of expenditure to budget N/A* N/A* N/A* 5.00%
Effectiveness
-Percent of internal customers satisfied on
customer survey. 95% 95% 95% 95%
Efficiency
-% of reports submitted on time N/A* N/A* N/A* 100%
Output
-No. of quarterly reports annually. 4 4 4 4
* New performance measures for FY09
Program Name: Traffic Engineering
Service Level:Provide prompt and reliable service to our customers.
Performance Measures FY 07 FY08 FY08 FY 09
Actual Revised Estimate Approved
Dashboard Indicator
-# violations per month N/A* N/A* N/A* 1900
Effectiveness
-% decreases in right angle crashes N/A* N/A* N/A* 25%
Efficiency
-% of reports submitted on time N/A* N/A* N/A* 100%
Output
-No. of reports submitted N/A* N/A* N/A* 1
* New performance measures for FY09
64
PUBLIC WORKS
FACILITIES MAINTENANCE
Description & Budget Explanation:
The Facilities Maintenance Division is responsible for the maintenance of the City's office spaces and
buildings.
Program Name: Facilities Maintenance
Service Level:Maintain clean, safe, and comfortable working environment for City employees,
customers, and citizens.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-Percent satisfied on customer survey. 87% 87% 87% 90%
Efficiency
-Average response time to emergency
repairs. 1 Day 1 Day 1Day 1Day
-Ratio of emergency repair hours to
total of all maintenance hours. 3% 5% 4% 5%
-Work orders per employee. 373 390 425 460
-Total direct dollar cost/square foot of all
maintained facilities $2.75 $2.75 $2.75 $2.75
-Custodial cost per square foot. $1.20 $1.20 $1.20 $1.20
Output
-No. of Work orders annually. 2,138 2,300 2,300 2,400
-Total No. of labor hours to Work order 9,403 9,800 9,800 10,000
-Labor hrs to preventative maintenance.1,978 1,950 2,000 2,000
-No of labor hrs to maintenance project 1,968 2,000 2,000 2,000
-No of labor hours to emergency repairs 223 250 250 280
65
PUBLIC WORKS
STREET MAINTENANCE
Description & Budget Explanation:
This Division is responsible for the repair and maintenance of City streets and the annual residential
street rehabilitation program. The Streets Maintenance Division also provides barricades for special
events such as bonfire, football games, parades, etc. and emergencies such as flooding, fires, ice
storms and hazardous materials spills.
Program Name: Street Maintenance
Service Level: Provide regular maintenance and care of city streets.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
- Asphalt Failure Repairs: Square Feet N/A N/A 600,000 500,000
- Pothole Operations: # of potholes repaired N/A N/A 22,000 22,000
- Street Sweeping: # of curb miles N/A N/A 6,500 6,500
- Seal Coat Pavement: # of lane miles N/A N/A 30 30
- Overlay Program: # of lane miles N/A N/A 20 5
Efficiency Indicators
- Man hours per Sq. Ft. of Asphalt N/A N/A 65.00 65.00
Effectiveness Indicators
- Percentage of Planned Seal Coat Program N/A N/A 100% 100%
- Percentage of Planned Overlay Program N/A N/A 100% 100%
66
PUBLIC WORKS
DRAINAGE MAINTENANCE
Description & Budget Explanation:
The Drainage Maintenance Division is responsible for the care and maintenance of the drainage
ways throughout the City.
Program Name: Drainage Maintenance
Service Level: Provide a drainage maintenance program that keeps the storm carrying capacity of
the system adequate in College Station.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
- Drainage Maintenance: # of linear feet cleaned N/A N/A 3,000 3,000
- Drainage Maintenance: # of linear feet improved N/A N/A 1,000 1,000
- ROW Mowing: # of curb miles N/A N/A 5,000 5,000
- Finish Mowing: # of curb miles N/A N/A 3,000 3,000
- Herbicide Spraying: # of curb miles N/A N/A 1,000 1,000
- Mosquito Control: # of dunks / # of gallons applied N/A N/A 350 / 10 350 / 10
Efficiency Indicators
- Curb Miles per man hour of mowed ROW N/A N/A 2.50 2.50
Effectiveness Indicators
- Percentage of Creeks Cleaned during year N/A N/A 50% 50%
67
PUBLIC WORKS
TRAFFIC SIGNS AND MARKINGS
Description & Budget Explanation:
This division is responsible for the installation and maintenance of traffic signs and pavement
markings.
Program Name: Traffic Signs and Markings
Service Level: Maintain, repair, and install street signs and pavement markings to provide safe
and efficient movement of motorists, bicyclist, and pedestrian.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Missing stop sign replacement time 1 hr 1 hr 1 hr 1 hr
- Replacement time for all other regulatory
signs 72 hrs 72 hrs 72 hrs 72 hrs
Efficiency
- Cost per work order $198 $258 $225 $250
- No. of work orders per employee 583 449 550 530
Output
- Total No. of work orders per year 1283 1348 1650 1600
- No. of stop signs replaced 468 265 425 375
68
PUBLIC WORKS
ENGINEERING
Description & Budget Explanation:
Engineering is responsible for the administration of the applicable engineering regulations specifically
involving the engineering review and permitting of development projects as well as oversight of the inspection
of construction of all public infrastructure with Development and CIP projects. Also manage FEMA floodplains,
ROW Abandonmens, Oversized Participation, Oil and Gas Permits, Impact Fees, TxDOT permits, driveway
permits, surety documents, TCEQ permits, etc.
Program Name: Engineering
Service Level: Provide excellent customer service protecting the public interest thorough, efficient
engineering standards, processes, and review of permitting of development projects
including ensuring quality construction through inspection of public infrastructure.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Valuation of Development Permits N/A N/A $1,054,000 $1,085,620
Issued
- Valuation of Capital Improvement N/A N/A $1,600,000 $1,648,000
Projects requiring Inspection / Inspector
- Total Valuation of Permits and Projects N/A N/A $2,654,000 $2,733,620
requiring Inspection / Inspector
- Feedback on concerns internally and N/A N/A 0 0
externally in Writing
Efficiency
- Number of Development Permits N/A N/A 46.0 47.6
Issued per review Engineer
- Valuation of Development Permits N/A N/A $2,108,000 $2,172,000
Issued per review Engineer
Output
- Number of Development Permits Issued N/A N/A 115 119
- Valuation of Development Permits Issued N/A N/A $5,270,000 $5,428,100
- Valuation of Capital Improvement N/A N/A $8,000,000 $8,240,000
requiring Inspection
- Total Valuation of Permits and Projects N/A N/A $13,270,000 $13,668,100
requiring Inspection
69
PUBLIC WORKS
TRAFFIC SIGNALS
Description & Budget Explanation:
The Traffic Division is responsible for the repair and maintenance of traffic signals.
Program Name: Traffic Signals
Service Level: Maintain and repair traffic signals and school warning devices to provide safe and
efficient movement of vehicles and pedestrians.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage of system available 99.70% 100% 100% 100%
Efficiency
- Cost per work order $300 $300 $320 $320
- Cost per intersection $5,178 $5,000 $5,200 $5,200
- Total system downtime per year
(5 hour power outage) 5 hr 0 hr 0 hr 0 hr
- Response time to after-hours calls 1 hr 1 hr 1 hr 1 hr
Output
- No. of maintenance and repair work orders 1209 1,300 1,500 1,500
- No. of signal heads replaced & repaired 16 15 40 40
- No. of operation hours per year 525,600 525,600 525,600 525,600
70
CAPITAL IMPROVEMENT
PROJECTS
CITY OF COLLEGE STATION
.
CITY
MANAGER
ASSISTANT CITY
MANAGER
DIRECTOR
LAND AGENT CIP PROJECT MANAGERS
71
City of College Station
CIP
Department Summary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Capital Projects* 69$ 883,389$ 844,153$ 883,807$ 883,807$ 0.05%
DEPARTMENT TOTAL 69$ 883,389$ 844,153$ 883,807$ 883,807$ 0.05%
EXPENDITURES BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ 821,832$ 777,174$ 837,132$ 837,132$ 1.86%
Supplies - 8,781 9,014 8,455 8,455 -3.71%
Maintenance - 6,706 6,590 6,250 6,250 -6.80%
Purchased Services 69 46,070 51,375 31,970 31,970 -30.61%
Capital Outlay - - - - - N/A
DEPARTMENT TOTAL 69$ 883,389$ 844,153$ 883,807$ 883,807$ 0.05%
PERSONNEL SUMMARY BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Capital Projects* - - 11.00 11.00 11.00 0.00%
DEPARTMENT TOTAL - - 11.00 11.00 11.00 0.00%
*Resources moved from Public Works Department in FY08 in the amount of $561,801
72
ADMINISTRATION
CITY MANAGER
SENIOR SERVICES
ATHLETICS
PROGRAMS &
SPECIAL EVENTS
CONCESSIONS
H/M PROGRAMS
RECREATION
CONFERENCE
CENTER
AQUATICS
LINCOLN
CENTER
SPECIAL
FACILITIES
WEST
DISTRICT
EAST
DISTRICT
SOUTH
DISTRICT
PARKS
OPERATIONS
FORESTRY
FORESTRY
CEMETERY
INSTRUCTION
YOUTH
RECREATION
CITY MANAGER
LIBRARYH/M ATHLETIC
EVENTS
ASSISTANT CITY
MANAGER
DIRECTOR
ASSISTANT
DIRECTOR
KIDS KLUB HISTORIC
PROGRAMS
ADMINISTRATION
CITY MANAGER
SENIOR SERVICES
ATHLETICS
PROGRAMS &
SPECIAL EVENTS
CONCESSIONS
H/M PROGRAMS
RECREATION
CONFERENCE
CENTER
AQUATICS
LINCOLN
CENTER
SPECIAL
FACILITIES
WEST
DISTRICT
EAST
DISTRICT
SOUTH
DISTRICT
PARKS
OPERATIONS
FORESTRY
FORESTRY
CEMETERY
INSTRUCTION
YOUTH
RECREATION
CITY MANAGER
LIBRARYH/M ATHLETIC
EVENTS
ASSISTANT CITY
MANAGER
DIRECTOR
ASSISTANT
DIRECTOR
KIDS KLUB HISTORIC
PROGRAMS
PARKS & RECREATION
CITY OF COLLEGE STATION
73
City of College Station
Parks and Recreation
Department Summary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Administration 770,690$ 826,745$ 820,358$ 835,282$ 835,282$ 1.03%
Recreation 1,663,430 1,905,827 1,813,155 1,892,231 1,940,388 1.81%
Special Facilities* 2,144,815 2,151,350 2,184,964 2,247,283 2,247,283 4.46%
Parks Operations 2,415,485 2,561,022 2,516,145 2,671,544 2,671,544 4.32%
Forestry 1,083,133 1,600,151 1,504,381 1,493,127 1,493,127 -6.69%
DEPARTMENT TOTAL 8,077,553$ 9,045,095$ 8,839,003$ 9,139,467$ 9,187,624$ 1.58%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 4,991,115$ 5,492,271$ 5,407,868$ 5,734,905$ 5,780,212$ 5.24%
Supplies 692,527 686,214 721,394 695,375 695,525 1.36%
Maintenance 394,666 435,859 422,435 447,073 447,073 2.57%
Purchased Services 1,947,860 2,402,251 2,275,276 2,262,114 2,264,814 -5.72%
Capital Outlay 51,385 28,500 12,030 - - -100.00%
DEPARTMENT TOTAL 8,077,553$ 9,045,095$ 8,839,003$ 9,139,467$ 9,187,624$ 1.58%
PERSONNEL SUMMARY BY ACTIVITY
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Administration 9.50 10.50 10.50 10.50 10.50 0.00%
Recreation 13.50 16.50 16.50 16.50 17.50 6.06%
Special Facilities* 44.50 44.50 44.50 45.50 45.50 2.25%
Parks Operations 37.00 39.00 40.00 40.00 40.00 0.00%
Forestry 14.00 14.00 19.50 19.50 19.50 0.00%
DEPARTMENT TOTAL 118.50 124.50 131.00 132.00 133.00 1.53%
* Historic Programs moved from Public Communications to Special Facilities in FY09.
Service Level Adjustments Total
Recreation $VVW5HF6XSHUYLVRU±6FKRRO$JH&DUH 48,157
Parks and Recreation SLA TOTAL 48,157$
74
PARKS AND RECREATION
ADMINISTRATION
Description & Budget Explanation:
Program Name: Administration
Service Level: Provide departmental administration, customer service, facility rentals, cemetery sales and records
administration, all program registration and support, design and administration for all approved capital
projects and graphic support. Administration of all Parks and Recreation Advisory Board and Cemetery
Advisory Committee meetings.
FY 07 FY 08 FY 08 FY 09
Performance Measures: Actual Revised Estimate Approved
-Ongoing compliance with requirements for Agency Accreditation N/A N/A 98% 98%
- Number of cost centers monitored. 24 24 24 24
-Yearly revenue collected (all Department programs, cemetery, rentals)** N/A $980,000 $2,183,928 $2,177,850
-Percentage of total department costs recovered through fees N/A N/A 26% 24%
- Number of Capital Projects over $50,000 N/A N/A 12 TBD
- Number of construction projects under $50,000 N/A N/A 7 TBD
- Percentage of drafting/graphics work orders completed satisfactorily 95% 95% 95% 95%
- Number of acres of neighborhood and mini park land per 1,000 citizens*** 4.2 4.31 3.53 3.53
- Number of acres of community park land per 1,000 citizens*** 3.75 3.65 3.43 3.43
Workload & Efficiency Indicators
- Number of CIP projects completed. 21 12 12 TBD
- Number of work orders for assistance completed by Parks Planning 514 380 380 380
- Number of work orders for assistance completed per Park Planner 171 120 126 126
- Number of CIP assistance projects (landscape design) 3 10 10 10
- Number of publications produced 348 200 200 200
- Number of pavilion and athletic field rentals administered 338 400 927 950
- Total revenue generated from pavilion rentals $21,575 $30,000 $30,000 $30,000
- Number of program registrations administered N/A N/A 4,400 4,500
- Number of Cemetery transactions administered**** 1,497 3,500 3,500 3,500
The Administration Division provides design and administration for all approved Parks capital improvement projects and
provides graphics support. The Division serves as a primary customer contact point, and provides administrative assistance
to other Departments and Divisions.
* The Greenways Program Manager position was moved to Development Services in FY08.
** Revenue is based on approved amounts from performance measures.
*** Population estimates received from Office of Planning and Development Services. (Formula: Current population is divided by 1,000 = X .
Park acreage divided by X = Acres per 1,000)
**** Cemetery transaction administered total = the number of paperwork generated for: space sales, transfers, and interments, the number of documents scanned, data
input into the cemetery database, monument permits scanned, and all above QA'd by a second person.
75
PARKS AND RECREATION
RECREATION
Description & Budget Explanation:
The Recreation Division has several programs that are all directly related to providing recreational,
leisure and educational programs and opportunities.
Program Name: Athletics
Service Level: Provide athletic programs to meet the needs and desires of citizens of all ages,
interests and skill levels; host high quality athletic events that will attract out-of-town
visitors to our community & increase the economic prosperity of the local
community through athletic events that will generate tourist dollars, assist
organizations with planning and conducting athletic events that also attract tourist
and generate economic growth in our community.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent satisfied on customer survey: 99% 96% 97% 96%
Adult Softball 100% 96% 96% 96%
Adult Flag Football In session 96% 100% 96%
Girls Fast pitch Softball 98% 96% 100% 96%
Youth Basketball 99% 96% 97% 96%
Swim Team 100% 96% 96% 96%
Youth Flag Football In session 96% 92% 96%
Adult Volleyball 100% 96% 96% 96%
Youth Volleyball 100% 96% 100% 96%
Swim Clinic No Survey 96% 96% 96%
Challenger Sports Program 100% 96% 100% 96%
Efficiency
- No. of adult teams City Leagues 611 650 650 650
- No. of youth participants City Leagues 2,946 2,500 3,200 2,750
- No. of participants for sponsored tournaments 4,000 9,000 9,000 5,000
- % Cost recovery for Leagues and Events N/A N/A N/A 35%
Output
- Total revenue. $425,628 $260,000 $280,000 $280,000
- No of City Sponsored 7 *8 8 8
- No of Hotel Room nights generated from
City Sponsored and Supported Events 14,055 *6800 6,500 6,800
* Reductions in City Sponsored and Serviced Events is from the elimination of the Men's Fast Pitch Tournament
as part of a budget reduction.
76
Program Name: Senior
Service Level: To meet the needs and desires of the adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental, physical and social development of
citizens.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage of satisfied customers on
survey. 98% 99% 98% 98%
Efficiency
- Total No. of Senior Citizen Programs
Offered. * 181 75 150 18
- Total No. of Senior Special Events Offered. 40 4 4 4
- Total No. of Senior Participants Served. 7,675 3,500 3,500 3,000
* Reduced due to new way of counting programs
Program Name: Programs and Special Events
Service Levels: Provide a variety of special events for the enjoyment of local citizens, and sponsor,
co-sponsor and facilitate special events that will enhance local tourism, promote
community pride, increase business revenues and increase hotel/motel sales tax
revenues. Finally, provide and assist with programs that enhance the arts through
encouragement, promotion, improvement, and application of the arts, including,
but not limited to instrumental and vocal music, dance, drama, and other arts related,
to the presentation, performance, execution and exhibition of these major art forms.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage satisfied on promoter survey. 100% 95% 95% 95%
Efficiency
- No. of participants at WPC events. 44,360 *38,500 39,000 38,500
- No. of participants, non WPC events. 140,642 140,000 135,000
- % cost recovery from rentals ** N/A N/A N/A 50%
Output
-Total programs and special events revenue. $24,455 $18,000 $15,000
- No. of events at WPC amphitheater. 17 20 17 18
- No. of City programs offered (non WPC). 8 *7 7 7
- No. of assisted non city programs/events. 7 5 5 5
* No of Participants will decrease since 3 concerts were cancelled in FY 07 and one more approved cancelled in FY 08.
** Does not count City Activities for which there is no charge
77
Program Name: Kids Klub
Service Levels: Utilizing school district facilities to make after-school care for children available
for the citizens of College Station and provide the opportunity for the participants
to experience activities that will result in positive cognitive, physical, social and
emotional youth development.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent satisfied on customer survey 97% 95% 95% 95%
(parents and Kids Klub participants).
Efficiency
-No. of CSISD students served by 970 950 980 950
Kids Klub.
- Maintain a counselor to student ratio of
1:12 Number of Counselors. (Months Met) 9 9 9 9
Program Name: Concessions
Service Levels: Provide a variety of food service options at various city facilities and events to enhance
the customers experience as well as improving the quality of those events.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent satisfied on customer survey N/A N/A N/A 95%
Efficiency
-Percentage of costs recovered N/A N/A N/A 70%
- Average Score on Health Department Inspection N/A N/A N/A 94%
78
PARKS AND RECREATION
SPECIAL FACILITIES
Description & Budget Explanation:
The Special Facilities Division operates the pools, the Conference Center, the Lincoln Center,
the EXIT Teen Center, Xtra Education, Insturction, and Historic Programs.
Program Name: Instruction
Service Level: To meet the needs and desires of the youth, adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental physical and social development of
citizens
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage of satisfied customers on survey 98% 98% 98% 98%
Efficiency
- Total No. of Instructional Classes Offered 423 385 385 380
Percent expenditures covered by 56% 55% 56% 55%
revenue in Instructions.
Percent expenditure covered by 100 100 100 100
revenue in Xtra Ed.
- Total No. of Xtra Ed. Classes Offered. 374 370 370 370
Output
- Revenues from Xtra Education Classes $101,801 $84,000 $84,000 $84,000
Revenues from Instructional activities $126,093 $125,000 $125,000 $125,000
- Total no. of Instructional participants. 3,432 3,400 3,400 3,400
No. of Xtra Ed Catalogs distributed. 100,000 100,000 100,000 100,000
- Total no. of Xtra Ed Participants. 2,997 2,870 2,870 2,870
No. of American Red Cross Certified lesson n/a n/a n/a 280
Number of seasonal employees supervised 60 60 60 60
FTEs = seasonal $81,318/1850/avg. hourly rate(8.76)+2 fulltimers = 5.02 FTEs
79
Program Name: Aquatics
Service Level: Provide the public with safe, clean, attractive, professional operation of three city owned
pools and one school owned pool for a reasonable fee. Activities include open swim,
adult lap swim, pool parties, rentals, as well as support of the swim instruction program,
competitive swim program, and Texas Public Pool Council.
Performance Measure: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent satisfied on customer survey. 98% 98% 98% 98%
- Meet standards on all International Pool
& Waterpark life guard audits.Exceeds Standards Exceeds Standards Exceeds Standards Exceeds Standards
Efficiency
- Percentage of expenditures covered by
revenues. 37% 37% 37% 37%
- Average annual cost per participant $6.27 $8.00 $6.70 $6.70
(as per AS400).
Output
- Revenue. $297,243 $270,000 $270,000 $270,000
- No. of customers. 128,206 145,205 130,000 130,000
- National Pool & Waterpark audits. 3 3 3 3
- Conduct a minimum of 4 hours/ month/
guard staff safety training . 3,000 3,000 3,000 3,000
- Guard staff licensed through Ellis & Assoc. 100 100 100 100
- No. of rentals:476
Theme Parties 3 50 3 N/A
After Hours Parties 212 230 212 N/A
Catered Pizza Parties 8 50 8 N/A
Pavilion Parties 253 245 253 N/A
Number of seasonal employees supervised 115 115 115 90
FTEs = seasonal $437,143/1,850/avg. hourly rate(8.76)+2 fulltimers = 28.97 FTEs
Notes: Bad weather has a huge effect on these outputs and should be considered during review of such.
.
80
Program Name: Conference Center
Service Level: Provide a clean, convenient meeting space and accommodations through excellent
customer service, at a reasonable fee for local citizens and out-of-town clients.
Needs that can be met include meeting planning, room setup, event clean up,
equipment rentals and catering service coordination.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 100% 99% 99% 99%
Efficiency
- Percentage of expenditures covered
by revenues. 44% 35% 41% 35%
- Average No. of customers based on
356 days of operation. 186 200 219 202
Output
- Total Revenue.$137,659 $115,000 $132,928 $120,000
- No. of customers. 66,950 75,000 78,000 72,000
- No. of days the parking lot is overflowing. 122 60 75 N/A
- Number of rentals:
Commercial 483 300 400 350
Non-Commercial 1,016 800 1,000 800
Internal/City depts. @ no charg 390 600 450 475
CSISD use @ no charge 25 30 35 35
Internal Users at No Charge:
No. of internal City Users at no charge 12,789 N/A 13,000 14,000
Potential $ from internal city users at n/c 32,698 N/A 34,000 35,000
11 11 11 11
FTEs = seasonal $49,231/1,850/avg. hourly rate(8.76)+2 fulltimers = 6.04 FTEs
Number of seasonal employees supervised = 9
81
Program Name: Lincoln Center
Service Level: Provide positive, drug-free environment where citizens and visitors can enjoy
programming for a reasonable fee. Provide clean, safe, attractive facilities for an
assortment of activities to include, but not limited to, youth athletics, educational
programming, cultural events, and meeting rental space.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 90% 90% 90% 99%
Efficiency
- Cost per participant (Exp. vs Participation) $4.79 $4.00 $4.50 $4.25
- Percentage of expenditures covered
by revenues. 9.53% 12.00% 8.50% 10.00%
- Staff to youth ratio. 1:12 1:10 1:10 1:10
Output
- Revenue. $42,578 $33,000 $29,000 $32,000
- No. of days open. 355 352 352 355
No. of Leisure, Recreation, & Sport activitie N/A N/A 130 130
- No. of athletic events. 0 N/A 69 N/A
- No. of cultural exchanges. 0 80 85 N/A
- No. of educational programs. 27 50 25 N/A
- No. of memberships sold 746 500 650 650
No. of memberships retained N/A N/A 500 500
- No. of participants. 100,952 60,000 70,000 75,000
Number of seasonal employees supervised 26 26 26 25
FTEs = seasonal $75,735/1,850/avg. hourly rate(8.76)+ 3 fulltimers = 7.67 FTEs
82
Program Name: Recreation Youth (EXIT)
Service Level: Utilizing city-owned and operated teen center, park facilities and resources, as well
as school and privately owned facilities and resources, to provide and make easily
accessible programs and activities for College Station's youth population that will
create positive mental, physical and social youth development.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 99% 98% 99% 95%
Efficiency
- No. of Teen Center members. 273 325 300 325
- No. of participants served through leisure/rec.
activities. 13,838 15,000 14,500 15,500
- No. of participants served through educational
activities. 1,960 2,800 1,200 1,500
- Staff to youth ratio. 1 to 8 1 to 8 1 to 8 1 to 8
Output
- No. of leisure/rec. activities provided. 391 300 375 400
- No. of educational programs provided. 48 60 45 50
- Revenue generated through fees to
participants. $2,618 $3,000 $4,000 $5,000
No. of memberships retained N/A N/A N/A 85%
- No. of participants. 16,966 18,000 15,700 17,000
- No. of memberships sold. 170 350 200 250
- No. of days Teen Center open. 257 260 264 260
No. of rentals for external adult groups 58 55 80 75
No. of rentals for external youth groups / Ind 79 100 70 75
Number of seasonal employees supervised 20 20 20 20
FTEs = seasonal $66,750/1,850/avg. hourly rate(8.76)+ 1 fulltime = 5.12 FTEs
83
PARKS AND RECREATION
SPECIAL FACILITIES - HISTORIC PRESERVATION
Description & Budget Explanation:
Program Name: Heritage Programs
Service Level:
FY 07 FY 08 FY 08 FY 09
Performance Measures: Actual Revised Estimate Approved
Effectiveness
-Total no. of Exploring History Lunch Lectures N/A 11 6 11
- Total no. of persons attending Historic Lunch Lectures N/A 1,151 450 1,100
-Total no. of pages scanned for Project Hold N/A 18,632 6,000 6,000
-Total no. of historic markers awarded N/A 1 10 12
- Total no. of awards granted (THC Excellence in Preserving History) N/A N/A N/A 1
- Total no. of volunteer hours worked N/A 220 N/A 500
Efficiency
- Average estimated cost per person for lunch lectures N/A 6.95$ 6.50$ 7.00$
- Total estimated dollars contributed for lunch lectures N/A 2,339$ 1,000$ 5,500$
Output
- Total no. of Exploring History Lunches sponsored N/A 11 5 11
- Total no. of oral history interviews N/A 5 12 10
- Total no. of community presentations N/A 3 3 5
- Total no.of exhibits N/A 1 1 2
The Historic Preservation programs include the Historic Preservation Committee work products: Project HOLD, Exploring
History Lunch Lecture series, the Historic Marker program and the Oral History project.
To aid in the collection and preservation of the history of the City of College Station and its environs,
and to provide for education of citizens on the history of this City.
84
PARKS AND RECREATION
OPERATIONS
Description & Budget Explanation:
The Operations Division is responsible for grounds maintenance, facilities repairs and replacements, and program support.
Program Name: Parks Operations
Service Level:Provide clean, safe and well-maintained leisure facilities and provide support for
recreation programs and special events.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-
N/A N/A N/A N/A
- Percent of overall park maintenance
standards met. 89.0% 90.0% 90.0% 90.0%
Efficiency
- No. of acres per full-time employee. 18.7 17 16 16.3
- Cost per regularly maintained acre. $3,924 $3,763 $4,062 $4,015
Output
- No. of acres regularly maintained. 615.6 656.5 619.5 662.8
- No. of pavilions regularly maintained. 7 7 7 7
- No. of play courts regularly maintained. 38.5 42.5 38.5 41.5
- No. of athletic fields regularly maintained. 46 46 46 46
- No. of park lights regularly maintained. 1,821 1,919 1,936 1,953
- No. of parks mowed and trimmed. 38 43 39 53
- No. of play units inspected and maintained. 49 53 49 57
- No. of special event ceremonies supported. 104 95 100 100
Percent satisfied or very satisfied on annual
citizens' survey.
85
PARKS AND RECREATION
FORESTRY
Description & Budget Explanation:
The Forestry Division is responsible for the maintenance of the municipal cemeteries,
and the maintenance of municipal trees, irrigation systems, and landscaped areas throughout the
parks system, at municipal facilities, and selected streetscape areas.
Program Name: Cemetery
Service Level: Provide grounds maintenance and customer service for the municipal cemetery system.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
- Number of burials
College Station Municipal Cemetery: 115 90 90 90
Memorial Cemetery of College Station: N/A N/A N/A 50
Efficiency Indicators
- Cemetery Operations cost recovery percentage
College Station Municipal Cemetery: N/A N/A TBD TBD
Memorial Cemetery of College Station: N/A N/A TBD TBD
- Percent satisfied on annual citizen survey: N/A 95% N/A 95%
Effectiveness Indicators
-
College Station Municipal Cemetery: 170 160 100 25
Memorial Cemetery of College Station
Municipal: N/A N/A 500 800
AFOH: N/A N/A 100 103
Number of spaces (standard size only) sold per year
86
Program Name: Forestry
Service Level: Provide landscape and grounds maintenance operations throughout the park system
and other municipal facilities, and provide support for special events, programs, and activities.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
- No. of labor-hours on Urban Forest Management: 1,865 3,700 2,500 3,700
- No. of labor-hours on horticultural
maintenance: 2,432 3,700 3,000 3,700
- No. of labor-hours on irrigation system
checks, repairs, and improvements: 1,678 3,700 2,000 3,700
- No. of labor-hours on special events: 5,590 1,000 4,000 3,000
Efficiency Indicators
- Percent satisfied on annual citizen survey. N/A 95% N/A 95%
Effectiveness Indicators
- On-going compliance with the requirements for N/A Yes Yes Yes
agency accreditation
87
COLLEGE STATION LIBRARY
CITY OF COLLEGE STATION
CITY MANAGER
PARKS & RECREATION
DIRECTOR
COMMUNITY LIBRARIAN
ASSISTANT CITY
MANAGER
SPECIAL FACILITIES
88
City of College Station
Library
Department Summary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Library 952,528$ 994,954$ 997,315$ 1,075,701$ 1,130,871$ 13.66%
DEPARTMENT TOTAL 952,528$ 994,954$ 997,315$ 1,075,701$ 1,130,871$ 13.66%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ -$ -$ -$ -$ N/A
Supplies 1,797 1,000 1,067 1,167 1,167 16.70%
Maintenance 5,400 11,198 11,130 11,200 11,200 0.02%
Purchased Services 905,331 942,756 945,118 1,022,934 1,078,104 14.36%
Capital Outlay 40,000 40,000 40,000 40,400 40,400 1.00%
DEPARTMENT TOTAL 952,528$ 994,954$ 997,315$ 1,075,701$ 1,130,871$ 13.66%
PERSONNEL SUMMARY BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DEPARTMENT FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Library - - ---N/A
DEPARTMENT TOTAL - - - - - N/A
Service Level Adjustments Total
Ringer Inventory/Check-out system 55,170$
Library SLA TOTAL 55,170$
89
PARKS AND RECREATION
LIBRARY SERVICES
Description & Budget Explanation:
The Library is responsible for library services in Brazos County.
*The Library is operated through a contract with the City of Bryan, all Library staff are employed by the City of Bryan.
Program Name: Library Services
Service Level: Provide a helpful, friendly, customer oriented library service to Brazos County
residents.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent satisfaction level of high or very high
on citizen survey. N/A 87% 88% 90%
- Collection Turnover Rate. 5.29 4.5 5.3 5
Efficiency
- Collection per staff (21 staff) 4,153 4,900 4,900 4,900
- Library cost per capita (86,634 in Octobe $11.00 $9.90 $11.00 $11.00
Circulation per capita (86,634 in Octob 5.33 5.00 5.00 5.00
Output
- Circulation. 461,516 372,000 475,000 485,000
- Collection size. 87,210 86,000 87,000 87,000
- Reference transactions. 7,699 14,000 10,000 10,000
- Number of Library visitors. 205,340 190,000 210,000 210,000
These positions are presented only in conjunction with these performance measures and are not reflected in any other portion of this budget document.
90
PLANNING & DEVELOPMENT
SERVICES
CITY OF COLLEGE STATION
CITY
MANAGER
ASSISTANT CITY
MANAGER
DIRECTOR
ASSISTANT DIRECTOR ASSISTANT DIRECTORPLANNING
ADMINISTRATOR
PLANNING
DEVELOPMENT
COORDINATION
BUILDING
GREENWAYS
TRANSPORTATION
NEIGHBORHOOD
SERVICES
CODE
ENFORCEMENT
GIS
91
City of College Station
Planning and Development Services
Department Summary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Administration* 1,521,842$ 2,208,870$ 2,020,742$ 423,831$ 423,831$ -80.81%
Building 481,817 488,974 482,792 496,714 496,714 1.58%
Development Coordination - - -447,041 447,041 N/A
Code Enforcement** - - -297,919 564,485 N/A
Planning ---563,922 633,411 N/A
Neighborhood Services*** - - -97,616 97,616 N/A
Transportation - - -94,670 94,670 N/A
Greenways**** - - -77,097 77,097 N/A
Geographic Info. Services - - -103,606 103,606 N/A
DEPARTMENT TOTAL 2,003,659$ 2,697,844$ 2,503,534$ 2,602,416$ 2,938,471$ 8.92%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 1,572,146$ 1,938,116$ 1,761,696$ 2,242,389$ 2,442,813$ 26.04%
Supplies 44,899 45,115 39,257 90,305 107,829 139.01%
Maintenance 33,741 32,790 31,192 49,838 56,058 70.96%
Purchased Services 352,568 681,823 671,389 219,884 293,946 -56.89%
Capital Outlay 305 - - - 37,825 N/A
DEPARTMENT TOTAL 2,003,659$ 2,697,844$ 2,503,534$ 2,602,416$ 2,938,471$ 8.92%
PERSONNEL SUMMARY BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Administration* 20.25 21.25 22.25 3.00 3.00 -86.52%
Code Enforcement** - - -5.00 8.00 N/A
Building 7.25 7.25 7.25 7.00 7.00 -3.45%
Development Coordination - - -8.00 8.00 N/A
Planning ---7.50 8.50 N/A
Geographic Info. Services - - -2.00 2.00 N/A
Transportation - - -1.00 1.00 N/A
Neighborhood Services*** 2.00 - -1.00 1.00 N/A
Greenways**** - - -1.00 1.00 N/A
--N/A
DEPARTMENT TOTAL 29.50 28.50 29.50 35.50 39.50 33.90%
* In FY09, Admin. split into Admin., Dev. Coordination, Planning, Geographic Info. Services, Transportation and Greenways.
** In FY09, Code Enforcement moved from the Fire Department to Planning and Development.
***In FY09, Neighborhood Services moved from Public Communications to Planning and Development.
***In FY08, Greenways moved from Parks to Planning and Development.
Service Level Adjustments Total
Planning Planning Technician 54,489$
Planning Historic Districs Grant Program 15,000
Code Enforcement Code Enforcement Enhancement 266,566
Planning and Development Services SLA Total 336,055$
92
PLANNING & DEVELOPMENT SERVICES
ADMINISTRATION
Description & Budget Explanation:
Note: *The Administration Division was divided up into additional cost centers in FY09 to provide better cost accounting
Program Name: Administration
Service Level:
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
- N/A N/A N/A 32
- N/A N/A N/A $2.42 mil
Efficiency Indicators
-Percent of fees recovered through fees** N/A N/A N/A 62%
-N/A N/A N/A 32
Effectiveness Indicators
- N/A N/A N/A 10
- N/A N/A N/A 100%
Note: **Indicates a new perfomance measure effective FY '09 (per the SBP)
Administration is responsible for providing support and leadership to the Planning, Building, Development Coordination,
Transportation, Greenways, and GIS functions. Many of the implementation plans within the City Council's strategic plan are
overseen by this division. Administration establishes and monitors the successful application of the Department's budget,
engages in educational outreach opportunities, as well as disseminates important development information to the community.
Provide effective leadership for the Department. Efficiently manage all Department activities.
Percent of staff participating in professional
No. of newsletter articles prepared annually**
No. of staff supervised**
No. of staff supervised**
$ of operating budget
93
PLANNING & DEVELOPMENT SERVICES
DEVELOPMENT SERVICES
Description & Budget Explanation:
Program Name: Building
Service Level: Perform thorough and efficient building plan review, inspection services and
permit administration. Perform efficient administration of property maintenance code.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-% of commercial plans reviewed within 5 days. 96% 90% 90% 90%
-100% 98% 98% 98%
-N/A N/A N/A 0
-N/A N/A N/A 95%
-N/A N/A N/A 1
Efficiency
-
91% 88% 88% 90%
-15141414
-N/A N/A N/A 40
-N/A N/A N/A 90
- N/A N/A N/A 40
Output
-172 215 250 270
-12,953 13,255 13,500 13,900
-3,239 3,615 3,615 3,723
-
N/A N/A N/A 100
-N/A N/A N/A 3
-N/A N/A N/A 6
-N/A N/A N/A 18
Note: ** Indicates a new performance measure effective FY '09 (per the SBP)
No. of articles prepared**
No. of building inspections per inspector.
% of building department personnel maintaining
minimum established educational training
hours**
No. of construction board meetings**
No. of presentations**
The Development Services Division is responsible for providing support and leadership to the planning, building, and
development coordination functions. Building and Development Coordination are included within the Development Services
Division which is responsible for processing, reviewing, and coordinating all new public and private development within the
City.
% of buildings inspected within one half day of
request.
Periodic minor amendments**
% of single family permits reviewed within 24
hrs.
No. of inspections per day per inspector.
Update and adopt new codes within 18 months of
publication**
% of complaints regarding unsafe structures
responded to within one week**
Amount of compensatory time per employee**
% of single family permits reviewed within
24hrs**
Overtime hours worked**
Multi-family and commercial plans reviewed.
Annual inspections performed.
94
Program Name: Development Coordination
Service Level:
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
-N/A N/A N/A 22,025
- N/A N/A N/A 610
- N/A N/A N/A 2,250
-7,583 8,320 8,300 8,300
-13,398 11,485 13,000 13,115
-74 64 70 52
-N/A N/A N/A 50
-N/A N/A N/A 168
-N/A N/A N/A 1,350
-N/A N/A N/A 150
-N/A N/A N/A 70
-No. of PACs 120 100 125 130
-Amount of fees 2.01 mil. 2.06 mil. 2.05 mil 2 mil
Efficiency Indicators
-N/A N/A N/A 7,342
-N/A N/A 564 560
-N/A N/A N/A 750
-2,528 2,773 2,750 2,700
- 4,466 3,827 3800 3,750
-19 16 16 16
- N/A N/A N/A 48
-N/A N/A N/A 48
- N/A N/A N/A $670,000
Effectiveness Indicators
- N/A N/A N/A 33%
- 100% 100% 100% 100%
-100% 100% 100% 100%
- 100% 100% 100% 100%
-100% 100% 100% 100%
Input
- No. of staff 8 8 8 8
Note: * Indicates a performance measure that will be discontinued beginning FY '09 (per the SBP)
** Indicates a new performance measure effective FY '09 (per the SBP)
% of meeting minutes prepared within two
meeting cycles
% of inspections input within one hour
% of staff participating in professional
development
No. of easements**
% of CSRs certified as Permit Technicians**
% of notifications processed within deadlines
No. of development and engineering projects
No. of building projects**
No. of building permits
Provide comprehensive administrative support to all department staff, including Public Works Engineering
staff, as well as the P&Z Commission and all other Boards and Committees. Process all permits and
inspection requests, as well as all development submittals in a timely manner. Coordinate with various
entities to secure appropriate addresses for all developing properties in College Station.
No. of customer contacts**
Amount of fees processed per CSR**
No. of public notices (letters)**
No. of inspections
No. of comm., board, and special meetings
No. of public notifications (ads)**
No. of customer contacts per CSR**
No. of easements processed**
No. of public notifications processed per Staff
Assistant**
No. of commission, board, and special meetings
coordinated per Staff Assistant
No. of development submittals processed per
CSR
No. of building review projects processed per
CSR**
No. of building permits processed per CSR
No. of public hearing signs posted**
No. of inspections processed per CSR
No. of open records requests**
95
Program Name: Code Enforcement
Service Level: Ensure a healthy and safe community through the timely, proactive, and reactive
enforcement of property standards, codes and ordinances.
FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
- Percent of staff time spent on proactive code
enforcement. 95% 96% 96% 96%
- Percent of cases resolved within 90 days. 98% 55% 98% 57%
- Percent of cases resolved by voluntary
compliance. 99% 80% 98% 90%
- % of cases requiring administrative action. 1% 20% 2% 5%
Efficiency
- No. of cases resolved per code employee. 1,701 1,500 2,000 2,000
Output
- Total no. of community enhancement cases. 8,631 7,400 7,400 7,400
- No. of premise* cases resolved. 8,505 6,500 7,200 7,200
- No. of proactive cases. 8,109 7,000 7,000 7,000
- No. of cases taking 90 days or more. 119 600 250 250
- 8,414 1,460 7,150 7,150
- No. of cases requiring administrative action. 91 1,460 250 1,500
- No. of Weeds & Grass cases. 2,415 800 800 800
- No. of Open storage cases. 608 600 600 600
- No. of sanitation related cases. 2,657 1,400 3,000 1,500
- No. of Junk/abandoned vehicle cases. 176 110 150 110
- No. of landscape and land-use zoning cases. 145 80 50 50
- No. of signs-handbills zoning cases. 605 500 500 500
- No. of PITY (parking in the yard) cases. 129 200 200 200
- No. of other code enforcement cases. 2,025 1,500 1,800 1,500
- No. of Code Cases Referred by PD or Dev SVS. 198 150 4 150
- No. of Joint cases with PD or Dev SVS. 26 25 2 25
- Patrol fire lanes (days per week). 6 6 6 6
- No. of parking citations per year. 7,238 6,000 6,000 6,000
*Premise cases are nuisance issues like weeds and grass, junk vehicles, and litter. They also include zoning,
sanitation and drainage ordinances.
No. of cases resolved by voluntary compliance.
96
PLANNING & DEVELOPMENT SERVICES
PLANNING
Description & Budget Explanation:
Program Name: Planning
Service Level:The Planning function is multifaceted and responsible for maintaining, monitoring and
implementing the City's Comprehensive Plan, as well as having project management
functions for the thorough and efficient review of platting, zoning and other development cases.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
-427 300 382 309
-74 65 80 52
-252 200 338 206
-N/A N/A N/A 173
-N/A N/A N/A 10
-1918 1800 1598 1854
-N/A N/A N/A 426
-N/A N/A N/A 3
-25 18 22 18
-N/A N/A N/A 14
-N/A N/A N/A 19
-N/A N/A N/A 128
Efficiency Indicators
-N/A N/A N/A 52
-N/A N/A N/A 50%
-N/A N/A N/A 41
-N/A N/A N/A 35
-N/A N/A N/A 73%
-No. of planner-on-call contacts per planner N/A N/A N/A 265
Effectiveness Indicators
-
-N/A N/A N/A 0
-N/A N/A N/A 0
-N/A N/A N/A 100%
-N/A N/A N/A 71%
-No. of staff 8.5 10.5 9.5 7.5
No. of development review projects
No. of staff reports / coversheets produced
% of development review cases reviewed within five
(5) working days.
No. of code enforcement cases assisted
No. presentations in the community
No. of meetings with other community orgs.
No. of outreach articles, brochures, etc.
No. of administrative permits
No. of collaborative projects with other community
organizations
90%96% 90%
Difference between comp time and time taken by
planners
Planning is responsible for providing expertise in the field of urban planning to City leadership, citizens, developers, and City
staff. Planning will provide current and long-range planning services through the Development Services Division and
Community and Neighborhood Planning Division functions to help create a community that enhances and protects the quality of
life in College Station.
% of planners maintaining minimum educational
training hours
% of planners certified
No. of educational training hours
% City Council appointees participating in prof. training
No. of board and commission presentations per planner
No. of staff reports per planner
% of planners maintaining 6+ weeks of vacation/comp
No. of development review projects reviewed per
Planner
90%
No. of board and commission meetings
No. of presentations to boards and commissions
No. of code amendments
No. of Planner on Call contacts
97
PLANNING & DEVELOPMENT SERVICES
COMMUNITY & NEIGHBORHOOD PLANNING
Description & Budget Explanation:
Program Name: Neighborhood Services
Service Level: Develop and administer a neighborhood services program that includes association support, Historic
Preservation Committee support, planning, hosting related events.
Performance Measures: FY07 FY08 FY08 FY09
Actual Revised Estimate Approved
Effectiveness
- Number of neighborhoods using Mosquito Abatemen N/A 15 0 15
- Number of NEW neighborhood associations register N/A 7 3 15
Efficiency
- Average estimated cost per person for sponsored even N/A $12.00 $10.00 $10.00
- Dollars reimbursed for Mosquito Abatement N/A $3,500 $3,500 $3,500
- Dollars disbursed for Gateway Grants N/A $12,000 $7,500 $15,000
Output
- Number of Neighborhood Events sponsored N/A 4 12 15
- Total number of registered Neighborhood Association N/A 45 48 63
Program Name: Transportation
Service Level:
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
-N/A N/A N/A 20
-N/A N/A N/A 18
-N/A N/A N/A 6
- No. of Comp Plan updates supported annually** N/A N/A N/A 2
Efficiency Indicators
-N/A N/A N/A 100%
-N/A N/A N/A 20%
Input
-1111
Plans and implements a multi-modal transportation system that provides a high degree of mobility for
citizens and visitors to the City of College Station. To lead long-range planning efforts related to
transportation and to provide support as different aspects of the transportation system are implemented
through land acquisition and the development review process.
No. of TxDOT permits processed annually**
Percent of staff participating in professional**
No. of staff
Community & Neighborhood Planning evaluates current conditions, identifies trends, projects future issues and opportunities
and aids the community in planning to achieve its goals for the future.
No. of TIAs reviewed annually**
No. of newsletter articles written annually**
Percent of thoroughfares counted annually**
98
Program Name: Greenways
Service Level:
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-N/A N/A N/A 10
Input
- No. of staff N/A N/A N/A 1
Program Name: GIS Mapping
Service Level: Produce professional, accurate, high-quality data, maps, programs and analyses in a
responsive, timely and efficient manner.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Workload Indicators
-308 240 300 245
-N/A 4 2 5
-3 2 N/A N/A
Efficiency Indicators
-N/A N/A N/A 90
-N/A N/A N/A 90
Effectiveness Indicators
-3 2 N/A N/A
-100% 100% 100% 100%
- N/A N/A N/A 1
Input
-2222
Note: * Indicates a performance measure that will be discontinued beginning FY '09 (per the SBP)
** Indicates a new performance measure effective FY '09 (per the SBP)
Percent of staff participating in GIS or other
No. of staff
Maintain, update, and implement the Greenways Master Plan. Preserve greenways and park land through
the development process and processing of targeted greenway acquisitions.
No. of acres/year acquired for greenways**
No. of plans, studies, updates, and special projects
No of SAMS and aerials produced for development
GIS training seminars/sessions/programs offered*
Number of GISP certified staff**
Percent of routine map requests produced W/I 24
Percent of GIS database updates completed W/I 5
No. of items completed from Dept. GIS needs
99
INFORMATION TECHNOLOGY
CITY OF COLLEGE STATION
CITY MANAGER
DIRECTOR
ASSISTANT DIRECTOR
COMMUNICATIONSMIS
ACTION CENTER MAIL
COMMUNICATION
SERVICES
COORDINATOR
SENIOR
COMMUNICATIONS
TECHNICIAN
COMMUNICATIONS
TECH
NETWORK
ANALYST
MICROCOMPUTER
COORDINATOR
SYSTEMS OPERATOR
MICROCOMPUTER
SPECIALIST
E-GOVGIS
BUSINESS
SYSTEMS
MANAGER
SYSTEMS
ANALYST
E-GOV
COORDINATOR
E-GOV
TECHNICIAN
GIS
COORDINATOR
GIS INTERN
GIS TECHNICIAN
100
City of College Station
Information Technology
Department Summary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Information Technology Administration 434,000$ 568,538$ 535,113$ 440,114$ 440,114$ -22.59%
E-Government 149,210 169,105 152,245 170,514 170,514 0.83%
Community Programs ** 132,932 - - - - N/A
Neighborhood Services ** 47,016 - - - - N/A
Historic Programs ** 19,595 - - - - N/A
Geographic Information Services 201,977 236,213 224,359 210,735 210,735 -10.79%
Mail * - 118,832 103,184 106,848 106,848 -10.08%
Management Information Services 2,141,676 2,408,512 2,395,071 2,474,568 2,474,568 2.74%
DEPARTMENT TOTAL 3,126,406$ 3,501,200$ 3,409,972$ 3,402,779$ 3,402,779$ -2.81%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 1,785,964$ 1,829,155$ 1,790,025$ 1,827,233$ 1,827,233$ -0.11%
Supplies 294,065 318,302 315,768 330,372 330,372 3.79%
Maintenance 677,399 752,203 743,247 894,619 894,619 18.93%
Purchased Services 313,050 264,192 233,336 244,896 244,896 -7.30%
Capital Outlay 55,928 337,348 327,596 105,659 105,659 -68.68%
DEPARTMENT TOTAL 3,126,406$ 3,501,200$ 3,409,972$ 3,402,779$ 3,402,779$ -2.81%
PERSONNEL SUMMARY BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Information Technology Administration *5.00 5.00 5.00 5.00 5.00 0.00%
Mail - - 1.75 1.75 1.75 0.00%
E-Government 2.00 2.00 2.00 2.00 2.00 0.00%
Community Programs ** - 1.75 - - - N/A
Neighborhood Services ** - 1.50 - - - N/A
Historic Programs ** - 0.50 - - - N/A
Geographic Information Services 2.50 2.50 2.50 2.50 2.50 0.00%
Management Information Services 14.00 15.00 15.00 15.00 15.00 0.00%
--N/A
DEPARTMENT TOTAL 23.50 28.25 26.25 26.25 26.25 0.00%
* In FY08 the Mail portion of the Print Mail fund was added as an IT General Fund division.
** The Community Programs, Neighborhood Services, and Historic Programs divisions were added to the Information Technology
Department in FY07 but moved to Public Communications in FY08. The Mail function of Print Mail was added to IT Admin. in FY08.
101
INFORMATION TECHNOLOGY
Description & Budget Explanation:
Performance Measures* FY07 FY08 FY08 FY09
Actual Revised Estimate Approved
Admin/Action Center
-Percent Satisfied on IT Customer Satisifaction Survey N/A N/A N/A 85%
-Percent total help calls closed by AC N/A N/A N/A 35%
GIS
-Percent Satisfied on IT Customer Satisifaction Survey N/A N/A N/A 85%
-Percent GIS system availability N/A N/A N/A 99%
E-Government
-Percent Satisfied on IT Customer Satisifaction Survey N/A N/A N/A 85%
- Percent Web site maintenance requests responded to within 1
business day N/A N/A N/A 100%
MIS
-Percent Satisfied on IT Customer Satisifaction Survey N/A N/A N/A 85%
- Percent Completion of E-Help work order projects, including
Capital projects, by established completion date (Sys Analysts)
N/A N/A N/A 99%
- Percent support calls responded to within established criteria
(Micros) N/A N/A N/A 99%
- Cost per Call (Micros) N/A N/A N/A $175
- Percent Tier 1 Server and equipment* uptime (Network Analysts)
[*As identified in the IT Business Continuity and Recovery Plan]
N/A N/A N/A 99.99%
- Percent Virtual Server CPU Utilization Rate (Network Analysts)
N/A N/A N/A 40-55%
- Achieve designated Percent per year server environment cost
reduction for 5 years - base cost $7,020 (Network Analysts)N/A N/A N/A 5%
Mail
-Percent Satisfied on IT Customer Satisifaction Survey N/A N/A N/A 85%
* Information Technolgy has realigned their performance measures to better reflect the Strategic Plan.
The level of customer service, as judged by our customers, should be the overreaching performance measurement for all
Department Divisions. The additional performance measures deal primarily with our response time to customer service
requests and server\critical system uptimes.
The Information Technology department provides services in the following divisions. Administraion / Action center provides a
help desk and City-wide technology support. E-Government maintains and updateds the City Internet and Intranet sites.
Geographic Informations Services creates and maintains the City's Geographic Information System (GIS). Management
Information Servics (MIS) manages all of the computers, networks, operating systems and applications for all City users.
102
FISCAL SERVICES
CITY OF COLLEGE STATION
CITY MANAGER
CHIEF FINANCIAL
OFFICER
ADMINISTRATION ASSISTANT
FINANCE DIRECTOR
TREASURERASSISTANT
FINANCE DIRECTOR
ACCOUNTING
BUDGET &
STRATEGIC
PLANNING
MUNICIPAL COURT
PURCHASING
UTILITY
CUSTOMER
SERVICE
103
City of College Station
Fiscal Services
Department Summary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Fiscal Administration 441,453$ 545,195$ 509,488$ 602,696$ 602,696$ 10.55%
Risk Management * - - 39 - - N/A
Accounting 742,262 826,941 824,653 773,119 773,119 -6.51%
Purchasing 313,390 315,735 322,393 330,284 330,284 4.61%
Budget and Strategic Planning 257,975 356,837 359,481 409,465 409,465 14.75%
Municipal Court** 1,239,227 1,396,060 1,351,028 1,260,047 1,260,047 -9.74%
DEPARTMENT TOTAL 2,994,307$ 3,440,768$ 3,367,082$ 3,375,611$ 3,375,611$ -1.89%
EXPENDITURES BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 2,182,701$ 2,535,506$ 2,518,655$ 2,468,209$ 2,468,209$ -2.65%
Supplies 64,512 53,046 70,987 68,591 68,591 29.30%
Maintenance 49,405 45,810 43,525 46,900 46,900 2.38%
Purchased Services 697,689 806,406 728,163 791,911 791,911 -1.80%
Capital Outlay - - 5,752 - - N/A
DEPARTMENT TOTAL 2,994,307$ 3,440,768$ 3,367,082$ 3,375,611$ 3,375,611$ -1.89%
PERSONNEL SUMMARY BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Fiscal Administration 4.50 3.50 3.50 3.50 3.50 0.00%
Risk Management * 3.00 - - - - N/A
Accounting 10.00 11.00 10.00 10.00 10.00 0.00%
Purchasing 4.00 4.00 4.00 4.00 4.00 0.00%
Budget and Strategic Planning 5.00 5.00 5.00 5.00 5.00 0.00%
Municipal Court** 19.50 21.00 21.75 18.00 18.00 -17.24%
DEPARTMENT TOTAL 46.00 44.50 44.25 40.50 40.50 -8.47%
* The Risk Management division was transferred to the Human Resources division in FY07
**2 FTE's from Municipal Court will be paid out of the Court Security Fund beginning in FY09
**1.75 FTE's from Municipal Court will be paid out of the Juvenile Case Manager Fee Fund beginning in FY09
104
FISCAL SERVICES
ADMINISTRATION
Description & Budget Explanation
The Fiscal Services Administration Division assists departments in delivering services through effective financial
management. This activity is accomplished through the review of financial aspects of contracts, and administration of
the finance, accounting, purchasing, risk management, and municipal court functions. Cash and debt management is
also performed by this office.
Program Name: Fiscal Services - Information
Service Level:Provide accurate and timely information to the council and staff for use in
planning, setting goals, and monitoring programs.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Annual internal survey
of satisfaction rate. N/A N/A N/A N/A
Efficiency
-Percent of all contracts reviewed
within 2 working days of receipt. 90% 95% 93% 95%
-Percent of reports completed
within 20 working days of the 100% 100% 100% 100%
end of the period.
Output
-No. of contracts reviewed annually. 378 345 350 375
-No. of quarterly investment reports. 4 4 4 4
Program Name: Fiscal Services - Operations
Service Level:Administer cash and debt operations of City through management of cash flows,
investments, and payments.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Output
-Provide monthly investment market-to-market report. 12 12 12 12
105
FISCAL SERVICES
ACCOUNTING
Description & Budget Explanation:
The Accounting Division is responsible for processing,
recording, and reporting all financial transactions of the City.
Program Name: Accounting
Service Level:Provide accurate and timely information to customers.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-Receive the Certificate of Achievement for
Excellence in Financial Reporting from
GFOA for the Comprehensive Annual
Financial Report. Yes Yes Yes Yes
-Receive an unqualified audit opinion from
external auditors. Yes Yes Yes Yes
-Satisfaction rate on annual customer survey. N/A N/A N/A N/A
Efficiency
-Percent of month-end transactions
recorded by the 10th business day of each
month. 95% 95% 95% 95%
-Complete and submit CAFR to GFOA by March 31 No Yes Yes Yes
-Complete financial statements by January 31 No Yes Yes Yes
Output
-No. of month-end transactions recorded by
the 10th business day of each month. 220 200 200 200
(a) We were granted a 30 day extension.
106
Service Level:Process and record all financial transactions for the City in an accurate,
efficient, and timely manner.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-Percent of vendor invoices paid within 30 days
of invoice date. 93% 90% 90% 90%
-Receive an unqualified audit opinion from
external auditors. Yes Yes Yes Yes
-Satisfaction rate on annual customer survey. N/A N/A N/A N/A
-Percent of completed general ledger
reconciliations and updated within 30 days of
the period close date. 90% 90% 90% 90%
-Ratio of correcting journal entry transactions
to total journal entry transactions. 0.20% <1% <1% <1%
Efficiency
-Admin. cost per A/P transaction. $3.77 $3.65 $0.00 $0.00
-Admin. cost per A/P check. $13.91 $14.06 $0.00 $0.00
-Admin. cost per vendor invoice. $9.04 $8.63 $0.00 $0.00
-Dollar cost per payroll check. $1.89 $1.83 $0.00 $0.00
-Accounts receivable collection rate. 99% 99% 99% 99%
Dollar cost per billing transaction. $5.05 $4.95 $0.00 $0.00
Dollar cost per cash receipts transaction. $1.35 $1.30 $0.00 $0.00
Output
-No. of A/P transactions. 48,000 52,000 52,000 52,000
-No. of journal entry transactions 580,000 600,000 600,000 600,000
-No. of correcting journal entry transactions 1,000 1,000 1,000 1,000
-No. of A/P checks. 13,000 13,500 13,500 13,500
-No. of vendor invoices paid. 20,000 22,000 22,000 22,000
-No. of payroll checks. 25,000 27,000 27,000 27,000
-Amounts collected. $9,000,000 $9,000,000 $9,000,000 $9,000,000
-No. of billing transactions. 14,000 15,000 15,000 15,000
-No. of cash receipt transactions. 35,000 38,000 38,000 38,000
-No. of general ledger reconciliations. 400 400 400 400
Service Level:Effectively administer cash and treasury operations of the City through
cash flow management and investing.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-Portfolio rate of return as a percentage of similarly
weighted average maturity treasury notes. 100% 100% 100% 100%
Efficiency
-Percent of available cash invested. 99% 99% 99% 99%
Output
-Annual dollar amount of investment income
earned. $5,800,000 $6,000,000 $6,000,000 $6,000,000
107
FISCAL SERVICES
PURCHASING
Description & Budget Explanation:
The Purchasing Division assists City departments in acquiring quality products and services in an efficient manner
and at favorable prices. Purchasing also maintains open communication with City departments and vendors.
Program Name: Purchasing
Service Level:Acquire quality goods and services in a timely and efficient manner within
legal parameters for continued City operations.
Performance Measures FY 07 FY 08 FY 08 FY 09
ActualRevisedEstimate Approved
Effectiveness
-Satisfaction percentage on annual survey of
departments. 86% 85% 85% 90%
-Satisfaction percentage on annual vendor
survey. 97% 95% 95% N/A
1
-Percent of total expenditures done through
cooperative purchasing agreements. 8% 10% 8% 8%
-Percent of City's purchase transactions
processed through field purchase orders
and procurement cards. 96% 96% 96% 96%
-Percent of City's dollars handled through the
purchasing department for commodities
and services. 90% 90% 90% 91%
-Percent of total dollars utilizing blanket
contracts. 24% 25% 23% 25%
-Percent of active suppliers accounting for
80% of City expenditures. 4% 4% 4% 4%
Efficiency
-Average cost per purchase order. $262 $275 $275 $280
Output
-Total dollar value of all City purchases. $72,192,395 $90,000,000 $100,000,000 $85,000,000
-No. of cooperative agreements in which
the City participates. 16 14 22 22
-1RRI)32¶VDQGSURFXUHPHQWFDUG
transactions processed by departments. 25,828 35,000 30,000 32,000
-'ROODUYDOXHRI32¶VSURFHVVHGE\
Purchasing staff. $65,259,841 $80,000,000 $95,000,000 $90,000,000
-No. of the following purchasing activities:
one-time bids 101 70 80 85
annual bids 24 30 28 30
formal contracts/agreements 299 320 315 325
-Total Number of active suppliers 2,023 2,200 2,100 2,200
1 External Vendor Survey is conducted bi-annually
108
Service Level:Effectively and efficiently manage and dispose of surplus assets to obtain
the greatest value for the City.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-Percentage of all surplus disposed within 6
months of being identified as surplus. 100% 100% 100% 100%
Efficiency
-Recovery Percentage on surplus property. 21% 25% 25% 25%
-% of original value of heavy equipment and
vehicles recovered through disposal methods. 19% 25% 25% 25%
Output
-Net amount received after expenses of
disposition. $445,129 $225,000 $350,000 $275,000
109
FISCAL SERVICES
OFFICE OF BUDGET AND STRATEGIC PLANNING
Description & Budget Explanation:
Program Name: Budget Preparation, Monitoring and Review
Service Level: Prepare, monitor and review all aspects of the annual budget.
Performance Measures FY07 FY08 FY08 FY09
Actual Revised Estimate Approved
Effectiveness
-
98% 98% N/A N/A
-98% 98% 98% 98%
-
Yes Yes Yes Yes
Efficiency
-Time per budget adjustment. N/A N/A N/A N/A
-Time per budget analysis project. N/A N/A N/A N/A
Output
-130 130 130 130
7KH2IILFHRI%XGJHWDQG6WUDWHJLF3ODQQLQJLVUHVSRQVLEOHIRUSUHSDULQJPRQLWRULQJDQGUHYLHZLQJWKH&LW\¶VDQQXDOEXGJHW7KH
office works to ensure the overall policy goals of the City are reflected in fund allocation and spending. The office facilitates City
Strategic Planning efforts, which involves working with City Council and departments to actively plan for future growth. Ongoing
organizational reviews are also conducted to strive towards continuous improvement of city processes.
No. of budget and contingency transfers processed
Percent of Survey respondents satisfied with services provided
by Budget Office:
Percent of operating expenditures to budget:
Annual budget document meets requirements for GFOA
reporting excellence?
110
FISCAL SERVICES
MUNICIPAL COURT
Description & Budget Explanation:
Program Name: Case Maintenance
Service Level:Provide quality service while providing the City with administration for cases
filed for enforcement of Class C misdemeanors.
Performance Measures FY07 FY08 FY08 FY 09
Actual Revised Estimate Approved
Input
-30,744 32,000 29,000 30,000
Effectiveness
-
N/A 80% 80% 80%
-
N/A 80% 80% 80%
Output
-30,284 31,000 30,000 30,000
Program Name: Court Collections
Service Level:Provide quick and efficient collection of funds from citations issued by public safety officials.
Performance Measures: FY07 FY08 FY08 FY 09
Actual Revised Estimate Approved
Effectiveness
-49% 47% 47% 47%
Efficiency
-$2,728,012 $2,400,000 $2,679,000 $2,700,000
-$2,794,300 $2,700,000 $3,021,000 $3,100,000
-$191 $170 $175 $175
Output
-$5,522,312 $5,100,000 $5,700,000 $5,800,000
Municipal Court provides a competent court system with quality service through the
utilization of effective and efficient operating procedures.
Total Amount Collected
Total Number of Citations Issued
No. of cases disposed.
Percent of citizen survey respondents rating
Court personnel as somewhat or very
Percent of citizens survey respondents rating
Court personnel as somewhat or very
Percent of payments collected by Court
Collection Staff
Amount collected by Court Collections Staff
Amount collected by walkins
Amount collected per citation
111
Program Name: Hearing Process
Service Level:Maintain effective and efficient court procedures in order to earn a high level of public confidence.
Performance Measures: FY07 FY08 FY08 FY 09
Actual Revised Estimate Approved
Effectiveness
-Percent of case paperwork prepared with
notification to all parties ready at least 3
weeks prior to trial. 98% 98% 98% 98%
Output
-1,839 1,700 1,800 1,800
-618 600 400 400
-277 400 500 500
No. of contested cases set.
No. of summons issued.
No. of subpoenas issued.
112
GENERAL GOVERNMENT
CITY OF COLLEGE STATION
CITY COUNCIL
CITY
MANAGER
CITY
SECRETARY
LEGALINTERNAL
AUDITOR
ASSISTANT CITY
MANAGER
PUBLIC
COMMUNICATIONS
&
MARKETING
ASSISTANT CITY
MANAGER
ECONOMIC
&
COMMUNITY
DEVELOPMENT
HUMAN RESOURCES
113
CityofCollegeStation ######
GeneralGovernment
DepartmentSummary
EXPENDITURE BY DIVISION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Mayor & Council 76,976$ 71,480$ 65,177$ 85,995$ 85,995$ 20.31%
City Secretary’s Office 409,680 377,505 351,229 377,371 441,171 16.86%
Internal Auditor* 11,870 124,632 128,767 115,704 115,704 -7.16%
City Manager’s Office 759,784 762,173 760,671 780,002 780,002 2.34%
Community Programs** - - 20 - - N/A
Legal 856,856 1,028,140 949,272 1,083,930 1,083,930 5.43%
Economic Development 275,683 459,513 441,235 500,843 594,175 29.31%
Community Development*** 456,729 - 7 - - N/A
Public Communications **** 385,993 1,019,296 934,367 618,853 640,853 -37.13%
Human Resources ***** 824,249 937,441 826,067 605,861 605,861 -35.37%
DEPARTMENT TOTAL 4,057,820$ 4,780,180$ 4,456,812$ 4,168,559$ 4,347,691$ -9.05%
EXPENDITURES BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 3,079,553$ 3,614,415$ 3,357,321$ 3,383,623$ 3,475,014$ -3.86%
Supplies 239,475 250,793 288,844 226,613 236,369 -5.75%
Maintenance 56,761 36,838 42,954 42,526 44,244 20.10%
Purchased Services 667,782 635,181 654,636 512,797 579,064 -8.83%
Capital Outlay 14,249 242,953 113,057 3,000 13,000 -94.65%
DEPARTMENT TOTAL 4,057,820$ 4,780,180$ 4,456,812$ 4,168,559$ 4,347,691$ -9.05%
PERSONNEL SUMMARY BY DIVISION
Approved Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Mayor & Council Division - - - - - N/A
City Secretary’s Office 5.00 5.00 5.00 5.00 5.00 0.00%
Internal Auditor* - 1.00 1.00 1.00 1.00 0.00%
City Manager’s Office 7.50 5.50 5.50 5.50 5.50 0.00%
Community Programs** 1.75 - - - - N/A
Legal 8.00 9.00 10.00 10.00 10.00 0.00%
Economic Development 3.00 2.00 5.50 5.50 6.50 18.18%
Community Development*** 7.00 6.50 - - - N/A
Public Communications **** 3.00 3.00 7.00 5.00 5.50 -21.43%
Human Resources ***** 7.00 10.00 10.00 6.00 6.00 -40.00%
Emergency Management 2.50 - - - - N/A
DEPARTMENT TOTAL 44.75 42.00 44.00 38.00 39.50 -10.23%
* The Internal Auditor Division was added in FY07
** The Community Programs activity moved to Information Technology in FY07 and to Public Communications in FY08
***The Community Development activity was moved out of General Government in FY08 and into the Community Development Fund.
***Neighborhood Services and Historic Programs moved to Public Communications in FY08, Neighborhood Services moved to Planning in FY09.
***Risk Management was added to the Human Resources division in FY07 and moved to the Worker's Comp & Property Casualty funds in FY09
***The Benefits Coordinator position moved to the Employee Benefits fund for FY09
Service Level Adjustments Total
City Secretary Bond Election & Charter Amendment 63,800$
Economic Development Merit Raises for CD Staff 8,416
Economic Development Northgate Maintenance Contract 14,000
Economic Development Solutions Manager 70,916
Public Communications College Intern 22,000
General Government SLA TOTAL 179,132$
114
GENERAL GOVERNMENT
CITY SECRETARY
Description & Budget Explanation:
Program Name: Council Services
Service Level:Provide coordination and timely administrative support to the Council and Mayor.
Performance Measures FY07 FY08 FY08 FY09
Actual Revised Estimate Approved
Efficiency
-No. of City-Wide Committee agendas 387 230 238 250
-No. of Council public activities 206 237 265 278
-No. of Mayor appointments & presentati resentations 194 165 274 288
-No. of Council minutes prepared 44 35 47 49
Program Name: Public Records and Information
Service Level:To maintain and provide public information in an efficient manner.
Performance Measures: FY07 FY08 FY08 FY09
Actual Revised Estimate Approved
Efficiency
-No. of birth and death records reported to
State Health Dept. 1,948 1,335 1,433 1,505
-No. of birth certificate request processed 922 800 735 772
-No. of death certificate request processed. 2,924 2,050 2,046 2,148
-Median No. of days for open records request
to be completed. 6 6 6 6
-No. of open records request received. 199 125 130 137
-No. of Legal Notices Published 97 65 70 73
The City Secretary Department provides services to the citizens of College Station and administrative support to the City Council in fulfilling
its duties and responsibilities.
115
GENERAL GOVERNMENT
AUDITOR
Description & Budget Explanation:
Program Name: Internal Auditor
Service Level:
Performance Measures: FY07 FY08 FY08 FY09
Actual Revised Estimate Approved
Effectiveness
- National Knighton Audit Award N/A N/A N/A Yes
- Receive the CFE Designation N/A N/A N/A Yes
Each fiscal year, the City Internal Auditor prepares an audit plan to serve as a guide to allocate
scarce audit resources to areas that will most benefit the City of College Station. The City
Internal Auditor executes the audit plan under the direction of the City Audit Committee and
reports audit findings and recommendations to the City Council.
The City Internal Auditor is responsible for conducting audits of all departments, offices, boards, activities, and
agencies of the city to independently determine if; indications of fraud, abuse, or illegal acts are present;
management has established adequate internal controls to safeguard city assets; and city resources and public
funds are utilized economically, efficiently, and effectively. The Internal Auditor also determines if financial and
other reports are being provided that disclose fairly, accurately, and fully all information that is required by law.
116
GENERAL GOVERNMENT
/dzDE' Z͛^K&&/
Description & Budget Explanation:
7KH&LW\0DQDJHU¶V2IILFHLVUHVSRQVLEOHIRUWKHGD\WRGD\DGPLQLVWUDWLRQRIWKH&LW\DQGIRUSURYLGLQJWKH&LW\
Council with recommendations on current and future issues. This is achieved by providing timely, complete
DQGDFFXUDWHLQIRUPDWLRQWRWKH&LW\&RXQFLO7KH&LW\0DQDJHU¶V2IILFHDOVRLQYROYHVSURYLGLQJWKHRYHUDOO
management philosophy and direction to the organization.
Program Name: Administration
Service Level:Facilitate communication between the Council, citizens, and staff on City related
matters.
Performance Measures: FY 07 FY08 FY08 FY09
Actual Revised Estimate Approved
Effectiveness
-Overall satisfaction with City services on
Citizen Survey. N/A 95% N/A 95%
-Maintenance of City of College Station bond
rating. Aa1/AA- Aa1/AA- Aa1/AA- Aa1/AA-
Output
-No. of meetings w/CSISD. 2 2 2 4
-No. of meetings with City of Bryan/Brazos Co. 12 24 24 24
-No. Of meetings with Chamber of
Commerce/Econ Development Corp. 12 12 12 12
-No. of Council Updates written. 36 45 48 45
-At least one retreat with Management Team
annually. Yes Yes Yes Yes
-Review Strategic Plan w/City Council on
semi-annual basis. Yes Yes Yes Yes
7KHILUVWERQGUDWLQJLVIURP0RRG\¶VDQGWKHVHFRQGERQGUDWLQJLVIURP6WDQGDUG¶V 3RRU¶V
**Standard Response Time - depending upon type of complaint, average three to five business days.
117
GENERAL GOVERNMENT
LEGAL
Description & Budget Explanation:
The Legal Department is responsible for providing legal services to the City Council and to the city
staff. Legal advice as to the best position for the City, contract writing, and litigation are some of
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directed by the City Council, acquires real estate for easements, and handles real estate transactions.
Program Name: Legal Department
Service Level:Provide in-house legal services to the City Council, staff, and boards and
commissions; to maintain cost efficiencies in protecting the City from threatened
or actual litigation; and effective preventative/proactive legal services.
118
GENERAL GOVERNMENT
ECONOMIC DEVELOPMENT
Description & Budget Explanation:
The Economic Development Division is responsible for coordinating the efforts to promote
economic development and redevelopment activities in College Station. Economic development has
been one of the key City Council issues in recent years.
Program Name: Retail Enhancement and Development
Service Levels:1) Analyze and compile market data and assess trends
2) Provide information and cooperative forums for retail stakeholders
3) Promote the City and local market
4) Facilitate stronger and more effective partnerships
Performance Measures FY 07 FY08 FY08 FY09
Actual Revised Estimated Approved
Effectiveness
- Number of sales tax outlets N/A N/A 1,431 1,441
- Sales tax receipts N/A N/A $1.01 Billion $1.04 Billion
Output
- Number of new marketing tools developed
and implemented* N/A N/A 2 2
- Number of formal engagement forums** N/A N/A 1 2
- Number of informal points of contact*** N/A N/A 24 35
* Includes various media including promotional items, marketing pamphlets, investment invitations, incentive proposals, etc.
** Includes active participation in structured and formal informational and cooperative exchanges with retail stakeholders
*** Includes routine and informal stakeholder interaction and exchange regarding the community, prospective investment, the
local market, incentives, etc. Actual transfer media includes phone, e-mail, written correspondence and in person
Program Name: Capital Investment, Job Creation & Economic Diversification
Service Levels:1) Identify and assess strategic opportunities and areas
2) Identify, engage and assist appropriate prospects
3) Provide for enhanced professional services
4) Educate and engage community stakeholders
5) Provide, administer and monitor resources
Performance Measures FY 07 FY08 FY08 FY09
Actual Revised Estimated Approved
Effectiveness
- Jobs Created / Retained 35 30 30
- Net Capital Investment $11,545,000 $10,000,000
Output
-Number of investment projects assisted * N/A N/A 4 4
-Number of formal engagement forums ** N/A N/A 1 1
- Number of informal points of contact *** N/A N/A 24 35
* Includes significant private sector development projects that for any number of reasons need professional assistance
from City staff to realize the investment
** Includes active and engaged participation in structured and formal informational and cooperative exchanges with the City's
development stakeholders.
*** Includes regular and informal stakeholder interaction and exchange regarding the community, prospective investment, the local
market, development incentives, etc. Transfer of information includes phone, e-mail, written correspondence and in person
119
Program Name: Cooperative Relationships with Key Community Partners
Service Levels:1) Plan and coordinate development projects, programs and activities
2) Provide and monitor resources to promote development and better market the community
3) Provide staff liaison services for applicable boards and committees
4) Coordinate, plan and facilitate major public administrative functions
Performance Measures FY 07 FY08 FY08 FY09
Actual Revised Estimated Approved
Output
-Number of major administrative functions completed * N/A N/A 7 7
-Number of partner projects assisted N/A N/A 6 6
-Number of formal engagement forums ** N/A N/A 30 30
- Number of informal points of contact *** N/A N/A 130 130
* Includes facilitating board appointments, semi-annual performance presentations, budget preparation assistance, etc.
** Includes regular attendance at board meetings, agency functions, work session meetings, etc.
*** Includes regular general interaction via phone, in person, and/or written correspondence on a regular basis with agency
officials and representatives
Program Name: Special Projects Identification, Development and Implementation
Service Levels:1) Identify and assess the appropriateness of major special projects
2) Facilitate the development, implementation and management of special projects
3) Provide monitoring and oversight of assigned special projects
4) Educate and engage the community and various stakeholders
Performance Measures FY 07 FY08 FY08 FY09
Actual Revised Estimated Approved
Efficiency
- Percent of major projects completed on time and in budget 100% 100% 80% 80%
Output
-Number of major projects under active management N/A N/A 3 3
-Number of formal status updates completed * N/A N/A 9 9
- Number of major special projects completed N/A N/A 2 2
* Includes updates made in person at a public meeting as well as those made via the website and in writing
Program Name: Department Leadership, Management and Administration
Service Levels:1) Identify and assess the appropriateness of major special projects
2) Facilitate the development, implementation and management of special projects
3) Provide monitoring and oversight of assigned special projects
4) Educate and engage the community and various stakeholders
Performance Measures FY 07 FY08 FY08 FY09
Actual Revised Estimated Approved
Efficiency
- Percent of staff turn-over N/A N/A 10% 10%
- Percent of time productive * N/A N/A 80% 80%
- Percent of funding returned to General Fund N/A N/A 6% 6%
- Percent of customer service requests turned in less than
24 hours ** N/A N/A 80% 85%
Output
- Number of new skill sets secured *** 2 2
* Includes any skills or expertise deemed important to further the implementation of the Department's workplan
** Includes the maximum amount of staff time and resources that is dedicated to the implementation of the Department's
various programs, projects and activities
*** Includes only those requests that could be realistically turned within this timeframe
officials and representatives
120
GENERAL GOVERNMENT
PUBLIC COMMUNICATIONS
Description & Budget Explanation:
Program Name: Public Information Function
Service Level: Provide factual, timely, and understandable information to College
Station households and the local news media
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent satisfied on media survey N/A 95% 100% 100%
- Recognition of programs with state 2 5 5 10
and/or national award
Efficiency
- Department operates within Approved budget Yes Yes Yes Yes
Output
- All press releases prepared/distributed 100% 100% 100% 100%
within 24 hours (or as appropriate)
- Conduct 2 media training sessions annually N/A 2 2 2
for Council and other groups as identified
- Review and update plans quarterly to 1 4 4 4
communicate effectively and creatively with
publics
- Produce utility inserts on monthly basis 3 12 12 12
- Production of City of College Station 1 10 10 10
publications (Annual Report, Residents Guide,
Citizen Participation, CIP, etc.)
- Major Advertising Placement 3 10 10 10
- Expansion of Channel 19 weekly broadcasting 55 hrs/week 75 hrs/week 75 hrs/week 75 hrs/week
schedule to include P&Z meetings and
production of original programming
- Provide support services for all city Yes Yes Yes Yes
departments as requested
*** Performance measures were redeveloped to reflect actual department performance (i.e. projects,
publication, etc.) as opposed to past practices of reporting messages sent. The focus is on creating new
avenues of communication to reach a variety of audiences and prompt responses to citizen and media concerns.
The Public Communications Division is responsible for the city's website, TV19, marketing, media relations and all external
communications.
121
GENERAL GOVERNMENT
COMMUNITY PROGRAMS
Description & Budget Explanation:
The Community Programs Division provides program that will promote understanding and encourage participation
between city government and the community.
Service Level:To provide programs that will encourage two-way communication and better
understanding and involvement between city government and the community.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-# CU graduates serving on city committees N/A 35 35 35
-# of volunteer hours worked N/A 6,000 20,000 25,000
Efficiency
-Annual cost per Citizen University participant N/A $125 $150 $150
-Annual est.value to city through use of
volunteers at current rate of $ 12 per hr. N/A $60,000 $200,000 $300,000
Output
-Annual # of Citizen University graduates N/A 24 23 24
-Annual # of College Station 101 graduates N/A 200 65 150
122
GENERAL GOVERNMENT
HUMAN RESOURCES
Description & Budget Explanation:
The Human Resources Department is responsible for developing, supporting and delivering quality human resources
programs and services that are designed to assist the City in attracting, retaining and developing a healthy, diverse and
well-qualified workforce.
Program Name: Employment
Service Level: Provide effective recruitment and selection programs designed to attract, hire and
retain a qualified workforce.
Program Name: Compensation
Service Level:Attract and retain a quality workforce by administering and managing
compensation and classification programs that provide for equitable salaries.
Program Name: Benefits
Service Level:Attract and retain a quality workforce by designing and managing competitive
benefits plans, and ensuring compliance with applicable laws
Program Name: Employee Development
Service Level:Provide training and employee development programs that develops the skills and competencies
needed by City employees to increase efficiency and effectiveness of service delivery
RISK MANAGEMENT
Description & Budget Explanation:
7KH5LVN0DQDJHPHQW'LYLVLRQLVUHVSRQVLEOHIRUSURYLGLQJSURJUDPVWKDWPLQLPL]HWKH&LW\¶VH[SRVXUHWRSK\VLFDO
and financial loss. The Division resolves claims filed against the City and has programs established to reduce potential
claims to the City. These programs include safety classes and inspections.
Program Name: Claims Administration and Safety Administration
Service Level:To manage all loss prevention, loss control and safety training functions in a cost effective manner.
123
DebtServiceFund
The City’s basic debt management policies are explained
in the Financial Policy Statements, included in the
appendix to this document. The City continues to review
its debt management policies and to address the particular
concerns and needs of the citizens. The City strives to
issue debt only to meet capital needs.
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page
F-1.
State law in Texas sets the maximum ad valorem tax rate,
including all obligations of the city, for a home rule city,
such as College Station, at $2.50 per $100 valuation. The
FY09 tax rate to finance general governmental services,
including debt service is 43.94 cents per $100 of
valuation.
Current policy is to maintain at least 8.33% of annual
appropriated expenditures and any associated fees as the
Debt Service Fund balance at fiscal year end. The fund is
in compliance with that policy.
The most recent debt issued by the City of College Station
has earned ratings* from Moody’s and Standard & Poor’s
as follows:
BondTypeStandard&Poor’sMoody’s
General Obligation AA+Aa3
Utility Revenue A+ A1
Certif. of Oblig. AA Aa3
Revenues in the Debt Service Fund are anticipated to
increase in FY09 by 10.22% from the FY08 revised
budget. This reflects an increase in the taxable base in
College Station. The approved debt service portion of the
tax rate is 24.6048 cents per $100 of valuation.
Total revenues projected to pay on the City’s existing
debt in FY09 are $14,899,777. Total expenditures out of
the Debt service fund are estimated to be $14,464,475. Of
that total, expenditures on General Obligation Bonds are
budgeted at $7,490,790 and Certificates of Obligation at
$6,953,685. An additional $20,000 is included for agent
fees associated with issuing debt.
In November 2003, the citizens of College Station
approved $38,405,000 in future General Obligation bond
authorization for streets, traffic, police and fire station
projects, the City Center project, and parks projects
including the second phase of Veterans Park. In FY08,
$9,455,000 in General Obligation debt was issued. In
FY09, it is projected that $1,095,000 in General
Obligation Bonds will be issued. These funds will be used
as follows:
$540,000 for Street and Transportation projects
$455,000 for Traffic Signals and Safety System
Improvements projects
$100,000 for Sidewalk Improvement projects
It is also anticipated that the City will issue $3,040,000 in
Certificates of Obligation on General Government Capital
projects. This debt is expected to be used as follows:
$2,490,000 for radio system replacement
$550,000 for technology projects
Each year an analysis is done to determine what resources
are needed and if refunding and call options are available
and in the best interest of the City. It is not known at this
time if any refunding will be done in FY09.
The following section contains a schedule of requirements
and a summary of requirements for all General Obligation
Bonds and Certificates of Obligation. The detailed
information for each individual GOB and CO is found in
Appendix H. The schedule of requirements and the
individual detailed information for all Utility Revenue
Bonds are also found in Appendix H.
* The ratings are standard ratings of Moody’s and S&P. The highest rating available on S&P is AAA and the lowest “investment grade” debt issue is
BBB. In contrast, Moody’s highest rating is Aaa and the lowest “investment grading" is Bbb.
124
City of College Station
Debt Service
Fund Summary
10/29/08 4:26 PM
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Base Approved Budget from
Actual Budget Estimate Budget Budget FY08 to FY09
Beginning Fund Balance 3,072,775$ 3,466,060$ 3,466,060$ 3,794,731$ 3,794,731$
REVENUES
Ad Valorem Taxes 10,030,753$ 11,131,227$ 11,145,000$ 12,285,432$ 12,285,432$ 10.37%
Investment Earnings 313,851 275,000 200,000 200,000 200,000 -27.27%
Other 10,628,648 - - - - N/A
Transfers 2,325,071 2,112,411 2,112,411 2,414,345 2,414,345 14.29%
Total Revenues 23,298,323$ 13,518,638$ 13,457,411$ 14,899,777$ 14,899,777$ 10.22%
Total Funds Available 26,371,098$ 16,984,698$ 16,923,471$ 18,694,508$ 18,694,508$ 10.07%
EXPENDITURES & TRANSFERS
General Obligation Bonds 6,135,558$ 6,898,413$ 6,898,413$ 7,490,790$ 7,490,790$ 8.59%
Certificates of Obligation 5,896,687 6,214,327 6,214,327 6,953,685 6,953,685 11.90%
Agent Fees, Other Costs 421,415 16,000 16,000 20,000 20,000 25.00%
Advance Refunding 10,451,378 - - - -
Total Operating Expenses & Trans 22,905,038$ 13,128,740$ 13,128,740$ 14,464,475$ 14,464,475$ 10.17%
Increase in Fund Balance 393,285$ 389,898$ 328,671$ 435,302$ 435,302$
Ending Fund Balance 3,466,060$ 3,855,958$ 3,794,731$ 4,230,033$ 4,230,033$
Ad Valorem
Taxes
83%
Investment
Earnings
1%Transfers
16%
Debt Service Fund - Sources
General
Obligation
Bonds
51.79%
Certificates of
Obligation
48.07%
Agent Fees,
Other Costs
0.14%
Debt Service Fund - Uses
125
DEBT SERVICE
SUMMARY OF REQUIREMENTS
GENERAL OBLIGATION BONDS
ALL SERIES
FY 2008-2009
Issue Principal Interest Total
G.O.B. Series 1996 465,000 11,974 476,974
G.O.B. Series 1998 340,000 43,520 383,520
G.O.B. Series 1999 350,000 166,668 516,668
G.O.B. Series 2000 400,000 54,970 454,970
G.O.B. Series 2001 170,000 87,510 257,510
G.O.B. Series 2002 255,000 219,503 474,503
G.O.B. Series 2003 200,000 141,850 341,850
G.O.B. Series 2004 865,000 432,533 1,297,533
G.O.B. Series 2005 175,000 203,400 378,400
G.O.B. Series 2006 215,000 298,759 513,759
G.O.B Series 2006 Refunding 40,000 443,650 483,650
G.O.B. Series 2007 90,000 128,994 218,994
G.O.B. Series 2008 1,320,000 372,461 1,692,461
TOTAL 4,885,000$ 2,605,790$ 7,490,790$
126
FISCAL
YEAR PRINCIPAL INTEREST
TOTAL DUE
EACH YEAR
PRINCIPAL
OUTSTANDING AS
OF OCTOBER 1
FY 09 4,885,000 2,605,790 7,490,790 60,695,000
FY 10 4,005,000 2,411,244 6,416,244 55,810,000
FY 11 4,325,000 2,211,103 6,536,103 51,805,000
FY 12 4,480,000 2,005,742 6,485,742 47,480,000
FY 13 4,405,000 1,810,095 6,215,095 43,000,000
FY 14 4,240,000 1,617,975 5,857,975 38,595,000
FY 15 4,215,000 1,429,223 5,644,223 34,355,000
FY 16 4,050,000 1,245,777 5,295,777 30,140,000
FY 17 4,255,000 1,062,391 5,317,391 26,090,000
FY 18 3,110,000 905,834 4,015,834 21,835,000
FY 19 2,370,000 788,528 3,158,528 18,725,000
FY 20 2,490,000 681,491 3,171,491 16,355,000
FY 21 2,615,000 567,741 3,182,741 13,865,000
FY 22 2,255,000 459,497 2,714,497 11,250,000
FY 23 2,370,000 356,988 2,726,988 8,995,000
FY 24 2,110,000 255,609 2,365,609 6,625,000
FY 25 1,690,000 168,231 1,858,231 4,515,000
FY 26 1,340,000 98,738 1,438,738 2,825,000
FY 27 840,000 48,872 888,872 1,485,000
FY 28 645,000 14,916 659,916 645,000
ALL SERIES
GENERAL OBLIGATION BONDS
SCHEDULE OF REQUIREMENTS
DEBT SERVICE
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
FY
0
9
FY
1
1
FY
1
3
FY
1
5
FY
1
7
FY
1
9
FY
2
1
FY
2
3
FY
2
5
FY
2
7
G.O.B. PRINCIPAL & INTEREST
PRINCIPAL INTEREST
127
DEBT SERVICE
SUMMARY OF REQUIREMENTS
CERTIFICATES OF OBLIGATION
ALL SERIES
FY 2008-2009
ISSUE - PRINCIPAL
GENERAL DEBT
ASSOCIATED
EQUIP REPL
ASSOCIATED
PARKING
ENTERPRISE
ASSOCIATED
ELECTRIC FUND
ASSOCIATED
WATER FUND
ASSOCIATED
WASTE WATER
FUND
ASSOCIATED
NEW
MUNICIPAL
CEMETERY TOTAL
C.O. Series 2000 155,000 - - - - - - 155,000
C.O. Series 2000 A 58,000 - 232,000 - - - - 290,000
C.O. Series 2001 70,000 - - - - - - 70,000
C.O. Series 2002 515,000 - - - - - - 515,000
C.O. Series 2003A 35,000 - - - - - - 35,000
C.O. Series 2004 - - - 194,862 - 165,138 - 360,000
C.O. Series 2005 285,000 170,000 - - - - 60,000 515,000
C.O. Series 2006 210,000 - - - - - 85,000 295,000
C.O. Series 2007 70,000 - - - - - 20,000 90,000
C.O. Series 2008 1,145,000 - - 230,000 235,000 75,000 230,000 1,915,000
TOTAL PRINCIPAL 2,543,000$ 170,000$ 232,000$ 424,862$ 235,000$ 240,138$ 395,000$ 4,240,000$
ISSUE - INTEREST
C.O. Series 2000 12,409 - - - - - - 12,409
C.O. Series 2000 A 49,110 - 196,438 - - - - 245,548
C.O. Series 2001 54,683 - - - - - - 54,683
C.O. Series 2002 389,681 - - - - - - 389,681
C.O. Series 2003A 24,135 - - - - - - 24,135
C.O. Series 2004 - - - 181,148 - 153,515 - 334,664
C.O. Series 2005 126,199 10,350 - - - - 14,976 151,525
C.O. Series 2006 289,431 - - - - - 39,566 328,997
C.O. Series 2007 102,330 - - - - - 28,201 130,531
C.O. Series 2008 129,924 - - 270,980 278,920 88,906 272,783 1,041,513
TOTAL INTEREST 1,177,902$ 10,350$ 196,438$ 452,128$ 278,920$ 242,422$ 355,526$ 2,713,686$
TOTAL PAYMENT 3,720,902$ 180,350$ 428,438$ 876,990$ 513,920$ 482,559$ 750,526$ 6,953,685$
128
FISCAL
YEAR PRINCIPAL INTEREST
TOTAL DUE
ANNUALLY
PRINCIPAL
OUTSTANDING AS
OF OCTOBER 1
FY 09 4,240,000 2,713,685 6,953,685 63,785,000
FY 10 3,245,000 2,594,156 5,839,156 59,545,000
FY 11 2,870,000 2,460,924 5,330,924 56,300,000
FY 12 3,005,000 2,338,339 5,343,339 53,430,000
FY 13 3,170,000 2,210,058 5,380,058 50,425,000
FY 14 3,325,000 2,073,159 5,398,159 47,255,000
FY 15 3,505,000 1,924,233 5,429,233 43,930,000
FY 16 3,565,000 1,761,169 5,326,169 40,425,000
FY 17 3,630,000 1,590,348 5,220,348 36,860,000
FY 18 3,815,000 1,418,032 5,233,032 33,230,000
FY 19 4,035,000 1,239,495 5,274,495 29,415,000
FY 20 4,240,000 1,048,989 5,288,989 25,380,000
FY 21 2,785,000 890,554 3,675,554 21,140,000
FY 22 2,935,000 765,754 3,700,754 18,355,000
FY 23 3,085,000 632,589 3,717,589 15,420,000
FY 24 3,185,000 491,554 3,676,554 12,335,000
FY 25 2,645,000 358,751 3,003,751 9,150,000
FY 26 2,500,000 241,689 2,741,689 6,505,000
FY 27 2,070,000 137,132 2,207,132 4,005,000
FY 28 1,935,000 44,747 1,979,747 1,935,000
ALL SERIES
CERTIFICATES OF OBLIGATION
SCHEDULE OF REQUIREMENTS
DEBT SERVICE
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY
0
9
FY
1
1
FY
1
3
FY
1
5
FY
1
7
FY
1
9
FY
2
1
FY
2
3
FY
2
5
FY
2
7
C.O. PRINCIPAL & INTEREST
PRINCIPAL INTEREST
129
Economic Development Fund
The Economic Development Fund is utilized to account
for funds that are to be used for business attraction and
retention.
This fund is prepared on the modified accrual basis of
accounting. Using this method, revenues are recognized
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies in the
Appendix. Revenues for the Economic Development Fund
are collected from the General Fund, Water, Wastewater,
Sanitation, and the Business Park Funds. The FY09 total
transfers in to the fund total $610,000. Investment
earnings of approximately $20,000 are anticipated in
FY09.
The Economic Development Fund expenditures are
FRPSULVHGRI³&DVK$VVLVWDQFH´SD\PHQWVWRYDULRXV
business prospects. This assistance is aimed at providing
prospective businesses with start-up resources and
provides existing businesses the opportunity to expand
operations. $842,127 is available in the FY09 Approved
Budget for cash assistance.
Organization FY08 Year
End Est
FY09
Approved
Budget
RVP Marketing 50,000 50,000
RVP TIPS 250,000 250,000
Northgate Radakor 300,000 300,000
Northgate Gameday 323,851 -
University Town Center - 187,127
Other 45,000 55,000
Total $968,851 $842,127
Economic Development Cash Assistance
As indicated in the table above, $50,000 is included
for Research Valley Partnership (RVP) marketing. In
addition, expenditures of $250,000 will be used for
Research Valley Partnership Texas A&M Institute for
Pre-Clinical Studies, $300,000 will be available for
Northgate Radakor, $187,127 for the University Town
Center, and $55,000 will be available for other
economic development prospects. If uncommitted at
year-end, these funds will contribute to the fund
balance carried over from year to year. This flexibility
allows the City to recruit new and existing business,
and ensures that College Station has a diverse and
vibrant economy.
130
City of College Station
Economic Development Fund
Fund Summary
10/29/2008 16:46
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
BEGINNING BALANCE 821,876$ 1,325,911$ 1,325,911$ 1,215,060$ 1,215,060$
REVENUES
Operating transfers
General Fund -$ 715,000$ 315,000$ 315,000$ 315,000$ -55.94%
Electric Fund 315,000 200,000 - - - -100.00%
Water Fund 12,500 212,500 12,500 12,500 12,500 -94.12%
Wastewater Fund 20,000 220,000 20,000 20,000 20,000 -90.91%
Sanitation Fund 12,500 12,500 12,500 12,500 12,500 0.00%
Business Park Fund 500,000 500,000 500,000 250,000 250,000 -50.00%
Investment Earnings 74,198 35,000 48,000 20,000 20,000 -42.86%
Sale of Fixed Assets 307,023 - - - N/A
Total Revenues 1,241,221$ 1,895,000$ 908,000$ 630,000$ 630,000$ -66.75%
Total Funds Available 2,063,097$ 3,220,911$ 2,233,911$ 1,845,060$ 1,845,060$ -42.72%
EXPENDITURES & TRANSFERS
Cash Assistance 550,059$ 3,282,208$ 968,851$ 842,127$ 842,127$ -74.34%
Other 187,127 50,000 50,000 - - -100.00%
Total Operating Expenses & Xfers 737,186 3,332,208 1,018,851$ 842,127$ 842,127$ -74.73%
Increase/Decrease in Fund Balance 504,035$ (1,437,208)$ (110,851)$ (212,127)$ (212,127)$ -85.24%
Ending Fund Balance 1,325,911$ (111,297)$ 1,215,060$ 1,002,933$ 1,002,933$
General Fund
52%
Water Fund
2%
Wastewater
Fund
3%
Sanitation
Fund
2%
Business Park
Fund
41%
Economic Development Fund - Sources
Cash
Assistance
100%
Economic Development Fund - Uses
131
CityofCollegeStation
ParksXtraEducation
FundSummary
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance 23,796$ 33,217$ 33,217$ 23,265$ 23,265$
REVENUES
Xtra Education Revenues 100,343$ 92,700$ 94,759$ 94,759$ 94,759$ 2.22%
Investment Earnings 1,458 824 779 795 795 -3.57%
Total Revenues 101,801$ 93,524$ 95,538$ 95,554$ 95,554$ 2.17%
Total Funds Available 125,597 126,741$ 128,755$ 118,819$ 118,819$ -6.25%
EXPENDITURES
Xtra Education Programs 87,651$ 101,022$ 100,871$ 96,474$ 96,474$ -4.50%
General & Administrative Transfer 4,729 4,619 4,619 10,281$ 10,281$ 122.58%
Total Expenditures 92,380$ 105,641$ 105,490$ 106,755$ 106,755$ 1.05%
Increase/Decrease in Fund Balance 9,421$ (12,117)$ (9,952)$ (11,201)$ (11,201)$
Ending Fund Balance 33,217$ 21,100$ 23,265$ 12,064$ 12,064$
ParksXtraEducationͲ Sources ParksXtra EducationͲ Uses
Established in FY96, Parks Xtra Education is a joint effort of
the City of College Station and the College Station
Independent School District (CSISD) to provide community-
based education programs.
This fund is prepared on the modified accrual basis of
accounting. Under this basis revenues are recognized when
they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with the
exception of several items. The full listing of these
exceptions can be found in the Financial Policies in the
Appendix.
Registration fees provide the primary funding for the Parks
Xtra Education Fund. Revenues are projected to be $95,554
in FY09.
Program funding for FY09 is $106,755. These funds include
$96,474 to cover the cost of instructors, supplies,
equipment, and various other program-related expenses. The
remaining $10,281 is allocated for a general and
administrative transfer related to expenses incurred by the
program.
Xtra
Education
Revenues
99%
Investment
Earnings
1%
Xtra
Education
Programs
90%
10%
General&
Administrative
Transfer
132
City of College Station
Parks Xtra Education Fund Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Parks Xtra Education 87,651$ 101,022$ 100,871$ 96,474$ 96,474$ -4.50%
FUND TOTAL 87,651$ 101,022$ 100,871$ 96,474$ 96,474$ -4.50%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 7,464$ 10,832$ 11,090$ 10,835$ 10,835$ 0.00%
Supplies 9,611 14,080 12,140 14,080 14,080 0.00%
Maintenance - - - - - 0.00%
Purchased Services 70,576 76,110 77,641 71,559 71,559 -5.98%
Capital Outlay - - - - - 0.00%
FUND TOTAL 87,651$ 101,022$ 100,871$ 96,474$ 96,474$ -4.50%
PERSONNEL SUMMARY BY ACTIVITY
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DEPARTMENT FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Parks Xtra Education - - - - - 0.00%
FUND TOTAL - - - - - 0.00%
133
MunicipalCourtFunds
The College Station Municipal Court collects a number of
special fees that are authorized by the Texas State
Legislature. These fees are the Court Technology Fee,
Court Security Fee, Time Efficiency Payment Fee, and
Juvenile Case Manager Fee. These fees are paid by those
who pay tickets at College Station Municipal Court.
These funds are prepared using the modified accrual basis
of accounting. This accounting method realizes revenues
when they become measurable and available to finance
expenditures for the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page
F-1.
CourtTechnologyFund
The Court Technology Fee can be used to fund
technology projects at the Municipal Court Facility.
Projects can include enhancements and improvements to
the Municipal Court computer system and other
improvements that involve technology.
Revenues in the Court Technology Fund are generated
from Court Technology Fees and are expected to be
$89,000. Approved expenditures of $40,000 will be used
for technology related purchases such as computer
hardware and software for court facilities. An additional
$3,747 is approved for the general and administrative
transfer in the fund.
CourtSecurityFund
The Court Security Fee can be used to fund security
projects at the Municipal Court building.
Revenues in the fund are anticipated to be $80,000.
Approved expenditures total $154,848 for court security
personnel in this fund. This includes one SLA for $24,530
for the upgrade of a Deputy Marshal from part time to full
time.
EfficiencyTimePaymentFund
The Efficiency Time Payment Fee can be used for the
purpose of improving the efficiency of the administration
of justice in College Station.
Anticipated revenues in FY09 total $10,300. The only
expenditures budgeted are for the general and
administrative transfer in the amount of $9,700.
JuvenileCaseManagerFund
The Juvenile Case Manager Fee is used to fund the salary
and benefits of a Juvenile Case Manager, as well as cover
the salary and benefits of staff time spent administering
Teen Court.
Revenues in the Juvenile Case Manager Fund are
anticipated to be $123,200. $84,346 is approved for salary
and benefits for the Juvenile Case Manager position and
the Community Programs Assistant position.
134
City of College Station
Court Technology Fund
Fund Summary
10/29/2008 16:52
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance 299,456$ 197,703$ 197,701$ 260,701$ 260,701$
REVENUES
Court Technology Fees 81,955$ 83,400$ 86,000$ 89,000$ 89,000$ 6.71%
Investment Interest 14,548 10,000 9,000 9,000 9,000 -10.00%
Total Revenues 96,503$ 93,400$ 95,000$ 98,000$ 98,000$ 4.93%
Total Funds Available 395,959$ 291,103$ 292,701$ 358,701$ 358,701$
EXPENDITURES
Court Technology Projects 170,729$32,900$ 32,000$ 40,000$ 40,000$ 21.58%
General & Administrative Transfer 27,529 - - 3,747 3,747
Total Expenditures 198,258$32,900$ 32,000$ 43,747$ 43,747$ 32.97%
Increase (Decrease) in Fund Balance (101,755)$60,500$ 63,000$ 54,253$ 54,253$
Ending Fund Balance 197,701$ 258,203$ 260,701$ 314,954$ 314,954$
Court Technology Fees
91%
Investment
Interest
9%
Court Technology Fee - Sources
Court Technology Projects
91%
General & Administrative
Transfer
9%
Court Technology Fund - Uses
135
City of College Station
Court Security Fund
Fund Summary
############
10/29/2008 16:52
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Base Approved Budget from
Actual Budget Estimate Budget Budget FY08 to FY09
BEGINNING FUND BALANCE 339,934$ 343,966$ 343,966$ 291,545$ 291,545$
REVENUES
Court Security Fees 61,641$ 62,800$ 64,600$ 67,000$ 67,000$ 6.69%
Investment Interest 18,558 14,900 13,000 13,000 13,000 -12.75%
Other - - - - - N/A
Total Revenues 80,199$ 77,700$ 77,600$ 80,000$ 80,000$ 2.96%
Total Funds Available 420,133$ 421,666$ 421,566$ 371,545$ 371,545$
EXPENDITURES
Court Security $ - 39,945$ 23,937$ 127,365$ 154,848$ 287.65%
General & Administrative Transfers 76,167 106,084 106,084 - -100.00%
Transfers Out - - - - - N/A
Total Expenditures 76,167$ 146,029$ 130,021$ 127,365$ 154,848$6.04%
Increase (Decrease) in Fund Balance 4,032$ (68,329)$(52,421)$(47,365)$(74,848)$
Ending Fund Balance 343,966$ 275,637$ 291,545$ 244,180$ 216,697$
Court Security Fees
84%
Investment Interest
16%
Court Security Fund - Sources
Court Security
100%
Court Security Fund - Uses
136
City of College Station
Court Security Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Court Security -$ 39,945$ 23,937$ 130,318$ 154,848$287.65%
DIVISION TOTAL -$ 39,945$ 23,937$ 130,318$ 154,848$ 287.65%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ -$ -$ 114,318$ 138,848$N/A
Supplies - - - - -N/A
Maintenance - 16,008 - 16,000 16,000 -0.05%
Purchased Services - 23,937 23,937 - --100.00%
Capital Outlay - - -N/A
DIVISION TOTAL -$ 39,945$ 23,937$ 130,318$ 154,848$ 287.65%
PERSONNEL BY DIVISION
Approved Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Court Security* 0.0 0.0 0.0 2.0 2.5 0.00%
DIVISION TOTAL 0.0 0.0 0.0 2.0 2.5 0.00%
Service Level Adjustments Total
Upgrade part-time Deputy Marshal to full-time 24,530$
Court Security SLA TOTAL 24,530$
*Court Security personnel was accounted for in the General Fund until FY09
137
City of College Station
Efficiency Time Payment Fund
Fund Summary
10/29/2008 16:52
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance 34,921$ 39,720$ 39,720$ 36,075$ 36,075$
REVENUES
Efficiency Time Payment Fees 8,749$ 9,300$ 8,600$ 9,000$ 9,000$ -3.23%
Interest Earnings 2,050 1,500 1,340 1,300 1,300 -13.33%
Total Revenues 10,799$ 10,800$ 9,940$ 10,300$ 10,300$ -4.63%
Total Funds Available 45,720$ 50,520$ 49,660$ 46,375$ 46,375$
EXPENDITURES
Operating Expenditures -$ 5,385$ 5,385$ -$ -$ -100.00%
General & Administrative Transfer 6,000 8,200 8,200 9,700 9,700 18.29%
Total Expenditures 6,000$ 13,585$ 13,585$ 9,700$ 9,700$ 0.00%
Increase (Decrease) in Fund Balance 4,799$ (2,785)$ (3,645)$ 600$ 600$
Ending Fund Balance 39,720$ 36,935$ 36,075$ 36,675$ 36,675$
Efficiency Time Payment
Fees
87%
Interest Earnings
13%
Efficiency Time Payment Fund - Sources
General & Administrative
Transfer
100%
Efficiency Time Payment Fund - Uses
138
City of College Station
Juvenile Case Manager Fund
Fund Summary
10/29/2008 16:52
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance 69,206$ 169,345$ 190,179$ 223,613$ 223,613$
REVENUES
Juvenile Case Manager Fees 107,946$ 103,000$ 112,000$ 115,000$ 115,000$ 11.65%
Interest Earnings 7,357 4,600 8,200 8,200 8,200 78.26%
Total Revenues 115,303$ 107,600$ 120,200$ 123,200$ 123,200$ 14.50%
Total Funds Available 184,509$ 276,945$ 310,379$ 346,813$ 346,813$
EXPENDITURES
Operating Expenditures -$ -$ -$ 84,346$ 84,346$ N/A
General & Administrative Transfers 15,164 86,766 86,766 - - -100.00%
Total Expenditures 15,164$ 86,766$ 86,766$ 84,346$ 84,346$ 0.00%
Increase (Decrease) in Fund Balance 100,139$ 20,834$ 33,434$ 38,854$ 38,854$
Ending Fund Balance 169,345$ 190,179$ 223,613$ 262,467$ 262,467$
Juvenile Case Manager
Fees
93%
Interest Earnings
7%
Juvenile Case Manager Fund - Sources
Operating Expenditures
100%
Juvenile Case Manager Fund - Uses
139
City of College Station
Juvenile Case Manager Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Juvenile Case Manager -$ -$ -$ 84,346$ 84,346$ N/A
DIVISION TOTAL -$ -$ -$ 84,346$ 84,346$ N/A
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ -$ -$ 84,346$ 84,346$ N/A
Supplies - - - - -N/A
Maintenance - - - - -N/A
Purchased Services - - - - -N/A
Capital Outlay - - - - -N/A
DIVISION TOTAL -$ -$ -$ 84,346$ 84,346$ N/A
PERSONNEL BY DIVISION
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Juvenile Case Manager* 0.0 0.0 0.0 1.75 1.75 0.00%
DIVISION TOTAL 0.0 0.0 0.0 1.75 1.75 0.00%
*Juvenile Case Manager personnel was accounted for in the General Fund until FY09
140
City of College Staiton
Police Seizure
Fund Summary
#############
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance 26,911$ 28,351$ 28,351$ 36,723$ 36,723$
REVENUES
Police Seizure Revenues 26,584$ 15,000$ 7,581$ 15,000$ 15,000$ 0.00%
Investment Earnings 1,741 1,000 1,000 1,000 1,000 0.00%
Total Revenues 28,325$ 16,000$ 8,581$ 16,000$ 16,000$ 0.00%
Total Funds Available 55,236 44,351$ 36,932$ 52,723$ 52,723$ 18.88%
EXPENDITURES
Police Seizure Programs 26,885$ 20,000$ 209$ 20,000$ 20,000$ 0.00%
General & Administrative Transfer - - - 501 501 N/A
Total Expenditures 26,885$ 20,000$ 209$ 20,501$ 20,501$ 2.51%
Increase (Decrease) in Fund Balance 1,440$ (4,000)$ 8,372$ (4,501)$ (4,501)$
Ending Fund Balance 28,351$ 24,351$ 36,723$ 32,222$ 32,222$
This fund is prepared using the modified accrual basis of
accounting. This accounting method recognizes revenues
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with the
exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page F-
1.
The Police Seizure Fund accounts for items received by the City
through the Police Department as a result of criminal
investigations. These funds are used for
one-time equipment and other purchases to assist in police
activities.
Police Seizure Fund revenues are estimated to be $16,000 in
FY09. Expenditures of $20,501 are budgeted in FY09.
Police Seizure
Revenues
94%
Investment
Earnings
6%
Police Seizure Fund - Sources
Police Seizure
Programs
98%
G&A Transfer
2%
Police Seizure Fund - Uses
141
Governmental
CapitalImprovementProjectBudgets
On an annual basis, the City of College Station prepares a
five-year Capital Improvements Program (CIP). The CIP
is presented for City Council review as part of the annual
budget process. The program consolidates all anticipated
capital needs for which funding authorization exists. The
program is divided into several sections depending on the
services provided and the funding source.
Two categories of capital expenditures are defined by the
City. The first category of capital expenditure is for major
capital projects. Major capital projects are projects that
cost more than $50,000 and provide a fixed asset or
equipment that has a useful life of three years or more.
The second category of capital expenditure is for minor
capital projects. Minor capital projects are projects that
cost more than $5,000 and less than $50,000 and provide
a fixed asset or equipment that has a useful life of three
years or more.
The City only has legal authority to issue General
Obligation (GO) debt after a successful citizen
referendum. GO debt is debt that obligates the City to
repay the issue with ad valorem tax revenues. The City
uses GO debt for the acquisition and development of
parks and recreation facilities, rights-of-way acquisition,
construction of arterial streets, reconstruction of major
arterial streets, and for public buildings such as City
offices, libraries, swimming pools and other general use
facilities.
The most recent 5-year General Obligation bond election
was held in November of 2003. The 2003 November
election granted the City authority to issue $38,405,000 in
General Obligation debt. The proceeds from this debt
issuance were to fund the relocation of Fire Station 3,
renovations to the police station, the development of
Veterans Park Phase II, traffic enhancements, street
improvements and improvements to various parks
throughout the City.
In FY08, the City issued $9,455,000 in GO debt for
various General Government capital projects. Of this,
$40,000 was issued for Park improvements. This is the
last portion of the Parks GOB funds, and it is expected
that these funds will be used toward the Adamson Pool
Bath House Replacement project. $1,304,000 will be used
for continued street rehabilitation in the Northgate area,
including the Church Street and the Tauber and Stasney
Street rehabilitation projects. $602,000 will be used for
new traffic signal and safety improvement projects
including a new signal at W. D. Fitch and Lakeway.
$540,000 was issued for street oversize participation
projects. These funds will be used toward building
increased capacity into the streets that are being
constructed by developers. $100,000 will be used for
various sidewalk improvements throughout the City.
$600,000 was included for hike and bike trails. These
funds will be used toward completion of the Bike Loop
project. $1,000,000 was included for the Barron Road
Rehabilitation project. These funds will be used for
design and the first phase of construction on Barron Road.
In addition, $1,969,000 was included for design and land
acquisition costs associated with Rock Prairie Road
Widening. Additional funds from a future bond issue will
be needed for the construction of the widening of Rock
Prairie Road. In addition, $3,300,000 was included for the
design and construction of phase II of the William D.
Fitch Widening project.
The FY09 Approved Budget includes the issuance of
$1,095,000 in GO’s. Included is $540,000 for street
oversize participation projects. These funds will be used
toward building increased capacity into the streets that are
being constructed by developers. An additional $100,000
has been included for sidewalk improvements throughout
the City. $355,000 is included for new traffic signal
projects and $100,000 is projected for traffic system
safety improvements.
The City has statutory authority, and City Council policy
allows for the use of non-voter authorized debt
instruments such as certificates of obligation and contract
obligations (generally referred to as CO's). City Council
policy allows the City to use such instruments for capital
items such as the following:
x The purchase and replacement of major computer
systems and other technology-based items that have
useful lives of not more than ten years.
x The purchase and replacement of major equipment
items such as fire fighting equipment. The City has,
however, developed policies and procedures to
provide almost all of this equipment without issuing
debt.
x The purchase of land and development of land for
economic development uses.
In FY08, the City issued $26,440,000 in CO debt.
Included was $10,425,000 for a variety of General
Government Capital projects. $6,748,000 was included
for construction costs of the new City cemetery. Funds in
the amount of $250,000 were issued for the completion of
the second floor of the Municipal Court Building. Also
included was $200,000 for a Wireless Infrastructure
project that will establish wireless networking for City
employees at various locations throughout the City. Parks
projects for which CO’s were issued include $900,000 for
the construction of the Adamson Pool Bath House and
$330,000 for the construction of a new Bath House at
142
Thomas Pool. However, due to increased construction
costs, it is anticipated that a portion of the CO’s that were
issued for the Thomas Pool Bath House will be used
instead on the Adamson Pool Bath House. This will result
in a delay in the construction of the Thomas Pool Bath
House.
An additional $197,000 was issued for the installation of
new lights at the Southwood Athletic Field.
Transportation projects for which FY08 debt was issued
include $1,000,000 for phase II of W.D. Fitch Widening.
GO debt was also issued for this project, but as it is
anticipated that the cost will exceed the amount of GO
debt authorized, additional CO debt was issued. Finally,
$800,000 was issued for the extension of Eagle Avenue.
Eagle Avenue will be extended so that it connects from
College Station Independent School District property
eastward to Longmire Drive.
In addition to the issue of CO for General Government
Capital projects, $15,800,000 in CO debt was issued for
Utility projects. Utility Revenue Bond debt is typically
used for the Utility projects. However, based on the
recommendations from the City’s financial advisors, and
due to the marketability of the bonds as well as the
volatility of the bond market, CO debt was issued for
these projects in FY08. $6,700,000 was issued for Electric
projects, $6,900,000 for Water projects and $2,200,000
for Wastewater projects.
Finally, $215,000 was issued to cover debt issuance costs.
The FY09 Approved Budget includes the issue of
$3,040,000 in CO debt for General Government projects.
The amount includes $2,490,000 for the replacement of
the City’s 800 MHz radio system. The current total
budget for this project is $4,885,000. The additional funds
for the project will come from funds set aside in the
Equipment Replacement Fund for the replacement of the
radio system. Funds in the amount of $250,000 are
projected for the enhancement of the City’s i5 computer
system. This is the City’s computer system which runs
several of the City’s key operational databases and
software. The system’s hardware must be upgraded every
3-4 years to ensure that the system is performing at the
level of efficiency required for daily use. $150,000 is
projected for Server Consolidation. This project provides
additional hardware to accommodate the increasing
demands for additional electronic storage and the
software to better manage the data. The hardware
upgrades will permit a doubling of the current storage
allotted to each employee. Finally, $150,000 is projected
to be issued for a Fiber Optic Infrastructure project. This
project will support the installation of fiber optic cable to
continue expansion of the city's network to new buildings
and facilities, and to permit the connection of existing
facilities that are not currently on the network.
In addition to the CO debt projected to be issued for
General Government projects, $5,862,500 in CO debt is
projected in for the construction of the new Brazos Valley
Solid Waste Management Agency (BVSWMA) landfill.
A total of $11,725,000 is projected to be issued in FY09;
however, it is anticipated that both the City of College
Station and the City of Bryan will participate in the debt
issue with each entity issuing one half of the debt. It is
expected that the debt service for this debt issue will be
paid from tipping fees and other revenue generated by the
landfill.
The City will continue those remaining authorized
projects in accordance with the five-year CIP plan
presented to the City Council.
GOVERNMENTALCAPITALPROJECTS
Below are descriptions of the governmental capital
projects included in the FY09 Approved Budget. The
funds expended on these projects are considered
significant and nonroutine.
STREETS,TRAFFIC,SIDEWALKSANDTRAILS
CAPITALPROJECTS
StreetRehabilitationProjects
In FY09, funds in the amount of $2,062,882 are included
for street rehabilitation in the College Park/Breezy
Heights area in Southside College Station. This is the area
bounded by George Bush Drive, West Dexter Drive,
Hereford Street, Holleman Drive, Eleanor Street and
Fairview Avenue. This project is part of a multi-year
effort to rehabilitate the infrastructure in older parts of
College Station. Funds are also projected in FY09 for
rehabilitation projects in the Northgate area. It is
anticipated that $2,074,562 will be expended for the
rehabilitation Tauber Street and Stasney Street from
University Drive to Cherry Street. Also included in this
project is the construction of sidewalks on College Main.
The construction funds for the Northgate Street
rehabilitation projects were authorized part of the 2003
GO bond election.
StreetExtensionProjects
$8,306,247 is included in FY09 for various street
extension and widening projects. Funds in the amount of
$540,000 are included for oversized participation (OP)
projects throughout the City. $22,014 is projected for the
OP of Manuel Drive. OP funds are used to help meet
future capacity needs by oversizing streets above the
minimum size required to serve a development. $260,810
is included for the design and land acquisition related to
the extension of Corsair Drive. An estimated $1,898,500
is included for extension of Discovery Drive north of
Raymond Stotzer Parkway on the Texas A&M campus.
$750,000 is estimated for the extension of Eagle Avenue.
Eagle Avenue is being extended from the future
Creekview Elementary eastward to connect with
Longmire Drive. The extension should be complete in
143
time for the opening of Creekview Elementary in the
summer of 2009. $1,123,264 is the projected FY09
expenditure for the Rock Prairie Road Widening project.
These funds will be used for design and right-of-way
acquisition costs related to the future widening of Rock
Prairie Road. Construction funds are not included in the
project budget. In addition, $1,038,659 is included for the
design and first phase of construction associated with the
rehabilitation of Barron Road. Additional funds from a
future bond issue will be needed for the completion of the
widening of Barron Road. Finally, $2,673,000 has been
included for the construction of phase II of the widening
of William D. Fitch Parkway. This project will widen
William D. Fitch Parkway between Pebble Creek
Parkway and Rock Prairie Road.
StreetTxDOTProjects
$194,526 is the projected FY09 expenditure street-
scaping along Texas Avenue. This streetscaping follows
the completion of the TxDOT Texas Avenue Widening
project. In addition, $3,875 is projected for the
landscaping on Wellborn Drive from FM 2818 to State
Highway 40. This project is part of an Advanced Funding
Agreement (AFA) with TxDOT.
TrafficProjects
The FY09 Approved Budget includes funds in the amount
of $792,926 for traffic management improvements, traffic
system safety improvements, new traffic signal projects
and traffic signal communication projects. Included is an
estimated $125,000 for a new signal at Lakeway and
W.D. Fitch. The total budget for this project is $200,000.
Additional signal projects will be added as traffic
warrants are met. In addition, $32,810 is included in the
budget for traffic signal communication projects. These
projects support traffic signal connectivity as well as other
City data and voice services.
SidewalksandTrailsProjects
The City of College Station has worked over the years to
ensure adequate transportation infrastructure for
pedestrians and bicyclists. The City has an adopted
sidewalk and bike loop plan. $458,756 is the projected
expenditure for the hike and bike trail projects. These
funds will be used for the completion of the City’s bike
loop. This project will consist of signed bike routes, on-
street bike lanes, and off-street bike paths to link the
Texas A&M campus, City of College Station parks and
local housing areas. In addition, the project will include
improvements for pedestrians and bicyclists at the
Longmire/FM 2818 intersection. A portion of the
expenditures for the Bike Loop project will be reimbursed
by TxDOT as part of an ISTEA grant received by the
City. As new development occurs, sidewalks are an
important aspect that must be considered. In FY09,
$100,000 is included for sidewalk improvements
throughout the City. Also included is an estimated
$300,000 for City of College Station Beautification
Improvements. This may include enhancements at
entrance points into the City.
PARKSCAPITALPROJECTS
In FY09, funds in the amount of $1,535,173 are estimated
for Park capital improvement projects. Included is
$80,500 for field redevelopment projects. A portion of
these funds will be used to replace the irrigation system at
the Southwood Athletic Park Little League field.
Remaining funds will be used for turf repair on other
athletic parks. The funds for these projects are collected
from the fees paid by players and teams from both City
leagues and outside user groups. The funds are used to
pay for replacement items and facility upgrades at City
athletic facilities.
$148,170 is the projected FY09 expenditure the
completion of University Park. University Park will be a
neighborhood park that will include a fenced “Bark Park”
for unleashed dogs. The park will also include amenities
typical of the City’s neighborhood parks, such as walks,
benches, and tables and lighting. Funds in the amount of
$100,034 have been included in FY09 Approved Budget
for the completion of Woodland Hills Park. The
Woodland Hills Park will be adjacent to the Woodland
Hills development and will include features such as a
playground, walks area lights and other amenities.
Funds in the amount of $1,025,000 are estimated in FY09
for the construction of a new bath house at Adamson
Pool. The design of the bath house began in FY07 and
construction is anticipated to begin in FY08. It was
originally anticipated that a portion of the funds projected
for the Adamson Pool Bath House would be used for the
design and construction of a new bath house at Thomas
Pool. However, due to increased construction costs, it is
anticipated that the funds will be used instead on the
Adamson Pool Bath House. This will result in a delay in
the construction of the Thomas Pool Bath House. Also
included in the FY09 Approved Budget is $98,600 for the
purchase and installation of an ultraviolet (UV) treatment
system at Adamson Pool. The UV treatment system is a
water treatment system which uses ultra-violet lights to
sanitize water on a continuous basis.
$82,869 of Community Development Block Grant
(CDBG) funds are anticipated to be used for the
completion of improvements at Oaks Park. These
improvements may include a sidewalk, area lights and
benches to improve the appearance of this heavily used
neighborhood park. The funds for this project will
initially be expended out of the Parks CIP Fund but will
be reimbursed with CDBG funds.
GENERALGOVERNMENTANDCAPITAL
EQUIPMENTCAPITALPROJECTS
General government and capital equipment projects are
planned assets that have value to more than one specific
area of City operations. The two main divisions within
144
this category are public facilities and technology projects.
In FY09, it is projected that $4,559,553 will be spent on
public facilities. Included in this amount is $2,042,579 for
the construction of a new City cemetery. The new
cemetery will be located on the northwest corner of FM
2818 and FM60, and will have an area designated for
students, faculty, staff, family and friends of Texas A&M
University. Completion of the construction on this project
is estimated for spring of 2009. It is anticipated that
sufficient revenue will be generated by the sale of
cemetery lots to ultimately support the debt service
payment and associated costs of the cemetery. Funds in
the amount of $559,321 have been included for
renovations to the existing Police Station. The project
provides for the expansion of the Police Department into
the space vacated by Municipal Court and for renovations
of the existing space. The improvements will provide the
Police Department with much needed additional space.
Construction of the renovations began in FY08 and
should be completed early FY09. $340,500 is included for
improvements in the Northgate area. These improvements
include an estimated $240,500 for the construction of
public restrooms in the Northgate area. It is estimated that
$1,597,153 will be spent on the completion of the second
floor of the Municipal Court Building. This space is
currently unfinished and it is expected that this area will
be occupied by the Capital Improvements Department
upon completion. Finally, $20,000 is included for the
purchase of library books. The funds for the purchase of
these books come from donations collected for this
purpose.
The FY09 Approved Budget also includes a projected
expenditure of $2,931,983 for technology projects.
A projection of $6,960 is included for the replacement of
the Uninterruptible Power Supply (UPS) units and battery
cabinets supporting the City’s telephone, computer
network and radio systems. Funds for the UPS
Replacement project will come from the Equipment
Replacement Fund where they have been set aside for this
purpose. An estimated expenditure of $2,268,950 has
been included for the replacement of the City’s 800 MHz
radio system. A portion of the funds for this project
($2,310,000) will come from the Equipment Replacement
Fund where they have been set aside for this purpose. The
remainder will come from CO’s. The City, along with a
number of local entities, was awarded a federal grant that
will help fund a County-wide radio system. The funds
received for this project will be used toward the City’s
portion of the system. $230,000 has been included for the
replacement of the City’s (Asynchronous Transmission
Mode) ATM Network. It is anticipated that a faster and
more cost effective Gigabit Ethernet switching network
will be installed to support existing services as well as
provide greater capability to support future
communications. This project began in FY08 and should
be completed early FY09. $100,000 is projected for the
Wireless Infrastructure project which will provide funds
for the installation of equipment that will allow wireless
access by City employees at various locations throughout
the City. $150,000 is projected for Server Consolidation.
This project provides additional hardware to
accommodate the increasing demands for additional
electronic storage and the software to better manage the
data. The hardware upgrades will permit a doubling of the
current storage allotted to each employee. $149,737 is
projected for a Fiber Optic Infrastructure project. This
project will support the installation of fiber optic cable to
continue expansion of the city's network to new buildings
and facilities, and to permit the connection of existing
facilities that are not currently on the network. Finally,
$26,336 is projected for miscellaneous IT projects. These
funds reflect remaining balances of closed projects for
which debt was issued.
DRAINAGEPROJECTS
Drainage capital projects are funded by revenue generated
through a drainage utility fee that is collected from
residential and commercial utility users. The FY09
drainage capital projects budget includes a projected
expenditure of $2,120,225 for improvements to the City’s
drainage system. Significant projects include a projected
$1,161,865 for Bee Creek IV and V. This project is for
storm drainage improvements to the flow capacity of Bee
Creek Tributary “A.” These improvements include bank
stabilization from Brothers Boulevard to Longmire Drive.
$400,000 is projected for Greenways land acquisition
throughout the City. The City’s Greenways Master Plan
calls for future trail development in urban and suburban
greenways. $200,000 is included for Minor Drainage
Improvement projects. These funds are used for minor
unscheduled drainage projects that arise throughout the
fiscal year. $208,360 is included for drainage
improvements occurring in the College Park/Breezy
Heights area in conjunction with the Street Rehabilitation
project. $50,000 is included for Stormwater Mapping
projects. Finally, $100,000 is included for the
construction of a fence along the Arrington/Decatur street
extension that is required by TxDOT for protection of the
Navasota Ladies Tress plants.
UNFUNDEDPROJECTS
The City has identified a number of unfunded projects
that have not been presented in the current Capital
Improvements Program. A number of these projects will
be presented for consideration as part of the FY08
General Obligation Bond election.
ADDITIONALO&MCOSTS
The FY09 Approved Budget includes a number of
governmental capital projects that have been recently
completed and have added operations and maintenance
(O&M) expense. In particular, the City’s general fund has
been and will continue to be impacted by capital projects
as they come online. In some situations, the O&M cost of
a project is minimal and can be absorbed by the City
department that is benefiting the most from the project. In
other situations, the O&M cost is more significant and
145
funding for these additional expenses is addressed
through the Service Level Adjustment (SLA) process. In
these situations, SLAs are submitted for the O&M needs
of the capital projects and funding is considered as part of
the budget process.
Departments are expected to consider the impact of
current and planned capital improvement projects on
operations and maintenance (O&M) budgets. This
analysis is a component of the 5-year Strategic Business
Plans that are completed by all City departments.
Projections as to the impact of capital projects on O&M
budgets that are included in the Strategic Business Plans
are used by the Finance Office in financial forecasting.
The FY09 Approved Budget includes funding for a
number of capital projects that were either recently put
into operation or are anticipated to go-live in FY09.
Additional O&M funds are included in the FY09
Approved Budget for a number of governmental capital
projects. Funds for several projects that will be completed
in FY09 were included in the FY08 budget. This allowed
the departments to begin hiring and training prior to the
completion of the project. $151,490 was included in the
FY08 budget for the new cemetery. Included were funds
for a full-time administrative support position. The
incumbent in this position will be responsible for
paperwork and related administrative duties. Also
included were funds for a Crew Leader position and a
Groundsworker position. These positions were funded for
one quarter of FY08 and will be funded for a full year in
FY09 to coincide with the cemetery becoming fully
operational. Funds were also included for the purchase of
equipment such as a truck, tractor, trailer and mower.
Funds were also included in the Parks O&M budget in
FY08 for the costs associated with the opening of several
new parks that are expected to be completed in FY09.
These include University Park and Woodland Hills Park.
Funds were included for mowing contracts at each of
these parks, supplies and utility costs. Several other Parks
capital projects will have O&M costs, but these will be
absorbed within the existing Parks budget.
Other governmental projects for which O&M funds are
included in the FY09 Approved Budget include the
additional funds for information technology projects. The
O&M costs associated with several information
technology projects were included in the Information
Technology department’s budget. Included funds were for
software maintenance and upgrades. The O&M costs for
the information technology software products are
evaluated on an annual basis. In addition, funds are
included in the FY09 Approved Budget for the O&M
costs associated with the Radio System Replacement
project. $69,264 has been included for these costs in
FY09. It is anticipated that these costs will be for
maintenance and operations costs. The City will
contribute to the BVCOG a portion of the salary and
benefits for the personnel that will be hired on behalf of
participating entities for the management of the program.
A more detailed sheet at the end of this section reflects
the estimated O&M costs associated with the
governmental capital projects.
146
the heart of the Research Valley
147
GENERALGOVERNMENT
STREETS,TRAFFIC,SIDEWALKS,ANDTRAILSCAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT BUDGET APPROPRIATIONS FY 07-08 FY 08-09
NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:16,043,907
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 5,454,000 1,095,000
CERTIFICATES OF OBLIGATIONS 150,000 -
INTERGOVERNMENTAL TRANSFERS - -
INTRAGOVERNMENTAL TRANSFERS - 130,671
INVESTMENT EARNINGS 257,000 279,000
OTHER -
SUBTOTAL ADDITIONAL RESOURCES 5,861,000$ 1,504,671$
TOTAL RESOURCES AVAILABLE 5,861,000$ 17,548,578$
STREET REHABILITATION PROJECTS
COLLEGE PARK/BREEZY HEIGHTS (SOUTHSIDE) ST0507 2,463,020 2,463,020 - -
2 CHURCH AVE REHAB PHASE II ST0523 1,687,063 1,687,063 - -
1/2 TAUBER AND STASNEY REHAB/NG SIDEWALKS ST0505 2,252,110 2,252,110 - -
CLOSED PROJECTS -
SUBTOTAL 6,402,193$ -$ -$
STREET EXTENSION PROJECTS
DARTMOUTH EXTENSION PHASE II ST0211 3,575,000 3,575,000 - -
2 OVERSIZE PARTICIPATION ST0519 2,320,565 700,565 - 39,435
CORSAIR (AMS) STREET EXTENSION ST0612 329,000 329,000 - -
MANUEL DRIVE OP ST0802 27,004 27,004 - -
ARRINGTON/DECATUR EXTENSION ST0606 4,159,000 4,159,000 - -
DISCOVERY DRIVE EXTENSION ST0804 2,000,000 1,455,979 1,060,958 -
EAGLE AVENUE EXTENSION ST0809 825,000 25,000 800,000 -
EISENHOWER LAND PURCHASE ST0814 73,000 - 73,000 -
ROCK PRAIRIE ROAD PROJECTS
2 ROCK PRAIRIE RD WIDENING - DESIGN & ROW ST0417 2,969,000 1,500,000 421,490 1,047,510
BARRON ROAD PROJECTS -
* BARRON ROAD RIGHT OF WAY ST0006 431,000 431,000 - -
BARRON ROAD INTERCHANGE DESIGN ST0212 735,220 735,220 - -
2 BARRON ROAD REHABILITATION ST0409 3,000,000 2,000,000 1,000,000 -
W.D FITCH ROAD PROJECTS
2 WILLIAM D. FITCH PKWY WIDENING PH II ST0520 4,530,000 - 4,530,000 -
CLOSED PROJECTS
SUBTOTAL 14,937,768$ 7,885,448$ 1,086,945$
STREET TXDOT PROJECTS
TX AVE STREETSCAPE PH II ST9915 999,552 999,552 - -
WELLBORN RD WIDENING LANDSCAPING - 2818 to 40 ST0812 96,859 - 96,859 -
WELLBORN RD GRADE SEPARATION LANDSCAPING ST0815 382,054 - 382,054 -
TXDOT ROW - UNIVERSITY DRIVE WIDENING ST0807 484,200 247,000 237,200 -
CLOSED TXDOT PROJECTS
SUBTOTAL 1,246,552$ 716,113$ -$
BUDGETAPPROPRIATIONS
148
GENERALGOVERNMENT
STREETS,TRAFFIC,SIDEWALKS,ANDTRAILSCAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
24,049,456 21,807,526 16,043,907 2,762,122 1,524,032 1,474,632 980,067 981,067
2,700,000 9,415,000 1,095,000 540,000 540,000 - - -
- 1,800,000 - - - - -
386,478 - - - - - - -
2,483 - 130,671 - - - - -
1,218,581 600,000 279,000 65,000 46,000 36,000 31,000 31,000
25,000 - - - - - - -
4,332,542$ 11,815,000$ 1,504,671$ 605,000$ 586,000$ 36,000$ 31,000$ 31,000$
28,381,998$ 33,622,526$ 17,548,578$ 3,367,122$ 2,110,032$ 1,510,632$ 1,011,067$ 1,012,067$
160,416 38,607 201,115 2,062,882 - - - - -
55,391 16,291 1,615,382 - - - - - -
101,031 8,130 68,387 2,074,562
213,373 918,190 105,417 - - - - - -
530,211$ 981,218$ 1,990,301$ 4,137,444$ -$ -$ -$ -$ -$
65,277 965,724 2,543,999 - - - - - -
- - 200,000 540,000 540,000 540,000 500,565 - -
2,031 56,159 10,000 260,810 - - - - -
- - 4,990 22,014 - - - - -
68,938 812,378 3,277,684 - - - - - -
- - 101,500 1,898,500
- - 75,000 750,000
- - 73,000 - - - - - -
-
532,473 161,465 451,798 1,123,264 700,000 - - - -
-
150,882 79,222 200,896 - - - - - -
378,187 292,382 64,651 - - - - - -
220,948 163,140 1,577,253 1,038,659 - - - - -
- - 1,857,000 2,673,000 - - - - -
1,319,931 25,000 - - - - - -
1,418,736$ 3,850,401$ 10,462,771$ 8,306,247$ 1,240,000$ 540,000$ 500,565$ -$ -$
315,733 193 489,100 194,526 - - - - -
- - 92,984 3,875 - - - - -
- - 382,054 - - - - - -
0 484,200 - - - - - -
484,957
315,733$ 485,150$ 1,448,338$ 198,401$ -$ -$ -$ -$ -$
PROJECTEDEXPENDITURES
149
GENERALGOVERNMENT
STREETS,TRAFFIC,SIDEWALKS,ANDTRAILSCAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT BUDGET APPROPRIATIONS FY 07-08 FY 08-09
NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BUDGETAPPROPRIATIONS
TRAFFIC PROJECTS
* TRAFFIC MGMT. IMPROVE. ST0011 50,116 50,116 - -
HARVEY RD IMPROVEMENTS ST0808 84,174 17,029 67,145 -
2 TRAFFIC SYSTEM SAFETY IMPR. ST0511 186,664 36,702 49,962 100,000
MEDIAN ON GLENHAVEN @ DOMINIK ST0811 50,000 - 50,000 -
CLOSED TRAFFIC SYSTEM SAFETY IMP PROJECTS 201,966 201,928 38 -
2 NEW TRAFFIC SIGNAL PROJECTS ST0512 773,063 213,063 200,000 111,937
2 NEW SIGNAL @ROCK PRAIRIE/RIO GRANDE ST0414 120,000 120,000 - -
2 NEW SIGNAL @WELSH/HOLLEMAN ST0415 120,000 120,000 - -
2 SIGNAL @ WD FITCH PKWY AND LAKEWAY ST0810 200,000 - 200,000 -
CLOSED NEW TRAFFIC SIGNAL PROJECTS 736,737 736,737 - -
SIGNAL @ GB DRIVE EAST & DOMINIK ST0205 133,000 133,000 - -
2 TRAFFIC SIGNAL COMMUNICATIONS ST0411 140,240 140,240 - -
CLOSED PROJECTS
SUBTOTAL 1,768,815$ 567,145$ 211,937$
SIDEWALKS & TRAILS
2005 BIKE LOOP - BIKE LOOP COMPLETION ST0530 327,202 327,202 - -
MISC. BIKE TRAILS - BIKE LOOP COMPLETION ST9803 169,000 169,000 - -
2 HIKE AND BIKE TRAILS - LONGMIRE IMPROVEMENTS ST0521 981,624 581,624 400,000 -
CLOSED HIKE AND BIKE TRAIL PROJECTS 18,376 18,376 - -
COCS BEAUTIFICATION IMPROVEMENTS ST0515 300,000 300,000 - -
PEDESTRIAN IMPROVEMENTS ON FM 2818 ST0516 1,069,900 1,069,900 -
2 SIDEWALK IMPROVEMENTS ST0517 164,479 64,479 - 100,000
OAKWOOD/CONSOLIDATED PEDESTRIAN IMP ST0805 37,261 37,261 - -
SPRING LOOP SIDEWALK IMPROVEMENTS ST0813 30,000 30,000
CLOSED SIDEWALK IMPROVEMENT PROJECTS - 218,224 118,224 100,000 -
CLOSED PROJECTS
SUBTOTAL 2,716,066$ 500,000$ 100,000$
CAPITAL PROJECTS SUBTOTAL 27,071,394$ 9,668,706$ 1,398,882$
OTHER 57,000 -
LEGISLATIVE CONSULTING - -
DEBT ISSUANCE COSTS 25,000 11,000
GENERAL & ADMIN. CHARGES 805,667 424,682
TOTAL EXPENDITURES 10,556,373$ 1,834,564$
ENDING FUND BALANCE:15,714,014$
* - Indicates projects funded through November 1998 G.O. Bond Authorization
1 - Funded through CDBG Funds.
2 - Indicates projects funded through 2003 G.O. Bond Authorization
150
GENERALGOVERNMENT
STREETS,TRAFFIC,SIDEWALKS,ANDTRAILSCAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
PROJECTEDEXPENDITURES
- - 15,000 35,116 - - - - -
- - 84,174 - - - - - -
- - 86,664 100,000 - - - - -
- - 50,000 - - - - - -
100,657 1,309 100,000 - - - - - -
- - 25,000 500,000 248,063 - - - -
25,051 - 94,949 - - - - - -
41,478 - 78,522 - - - - - -
- - 75,000 125,000 - - - - -
251,215 485,521 - - - - - - -
33,373 - - - 99,627 - - - -
22,430 - 85,000 32,810 - - - - -
9,760 34,348 - - - - - -
474,204$ 496,591$ 728,657$ 792,926$ 347,690$ -$ -$ -$ -$
0 1,236 325,966 - - - - - -
- - 169,000 - - - - - -
6,244 - 516,624 458,756 - - - - -
18,376 - - - - - - - -
- - - 300,000 - - - - -
2,894 196,613 870,393 - - - - - -
14,112 - 50,367 100,000 - - - - -
- - 37,261 - - - - - -
30,000
125,748 61,200 31,275 - - - - - -
47,504 - - - - - - -
167,373$ 306,554$ 2,030,886$ 858,756$ -$ -$ -$ -$ -$
2,906,258$ 6,119,913$ 16,660,952$ 14,293,774$ 1,587,690$ 540,000$ 500,565$ -$ -$
(450,513) 100,000 57,000 - - - - -
63,193 - - - - - - -
5,867 112,000 11,000 5,400 5,400 - - -
836,011 705,667 424,682 250,000 90,000 30,000 30,000 30,000
6,574,472$ 17,578,619$ 14,786,456$ 1,843,090$ 635,400$ 530,565$ 30,000$ 30,000$
21,807,526$ 16,043,907$ 2,762,122$ 1,524,032$ 1,474,632$ 980,067$ 981,067$ 982,067$
151
GENERALGOVERNMENT
PARKSPROJECTS
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT BUDGET APPROPRIATIONS FY 07-08 FY 08-09
NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:3,331,429 $1,651,207
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 40,000 -
CERTIFICATES OF OBLIGATIONS 1,175,000 -
INTERGOVERNMENTAL TRANSFERS - -
INTRAGOVERNMENTAL TRANSFERS 225,000 86,896
INVESTMENT EARNINGS 21,000 28,000
OTHER 72,500 86,700
SUBTOTAL ADDITIONAL RESOURCES $1,533,500 $201,596
TOTAL RESOURCES AVAILABLE $4,864,929 $1,852,803
PARK PROJECTS
FIELD REDEVELOPMENT PK0300 ANNUAL - 88,500 80,500
UNIVERSITY PARK DEVELOPMENT PK0410 410,000 410,000 - -
# VETERANS PARK PHASE II PK0501 6,922,000 6,922,000 - -
WOODLAND HILLS DEVELOPMENT PK0523 305,000 305,000 - -
ADAMSON POOL BATH HOUSE REPLACEMENT PK0701 1,280,000 90,000 1,190,000 -
THOMAS POOL BATH HOUSE REPLACEMENT PK0802 83,000 3,000 80,000 -
UV TREATMENT SYSTEM AT ADAMSON POOL PK0902 98,600 - - 98,600
* OAKS PARK IMPROVEMENTS PK0705 85,460 85,460 - -
* LINCOLN CENTER ENTRY SIDEWALK PK0803 15,000 - 15,000 -
* LIONS PARK SWING SET PK0804 15,000 - 15,000 -
CLOSED PROJECTS 400,000 -
CAPITAL PROJECTS SUBTOTAL $7,815,460 $1,788,500 $179,100
MISCELLANEOUS - -
DEBT ISSUANCE COST 11,500 -
GENERAL & ADMIN. CHARGES 21,420 74,211
TOTAL EXPENDITURES $1,821,420 $253,311
ENDING FUND BALANCE:$3,043,509 $1,599,492
* - FUNDED THROUGH COMMUNITY DEVELOPMENT BLOCK GRANT
# - Indicates projects funded through November 2003 G.O. Bond Authorization
BUDGETAPPROPRIATIONS
152
GENERALGOVERNMENT
PARKSPROJECTS
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
$3,329,533 $2,344,047 1,651,207 243,419 238,819 277,019 318,019 $361,819
1,230,000 40,000 - - - - - -
414,312 1,427,000 - - - - - -
- - - - - - - -
351,501 582,343 86,896 - - - - -
108,806 55,000 28,000 7,000 8,000 9,000 10,000 11,000
83,858 85,000 86,700 88,400 90,200 92,000 93,800 95,700
$2,188,477 $2,189,343 $201,596 $95,400 $98,200 $101,000 $103,800 $106,700
$5,518,010 $4,533,390 $1,852,803 $338,819 $337,019 $378,019 $421,819 $468,519
124,867 46,792 88,500 80,500 50,000 50,000 50,000 50,000 50,000
4,162 - 257,668 148,170 - - - - -
3,940,955 2,264,378 716,667 - - - - - -
- 617 204,349 100,034 - - - - -
- 74,200 180,800 1,025,000 - - - - -
- - 83,000 - - - - - -
- - - 98,600 - - - - -
- 425 2,166 82,869 - - - - -
- - 15,000 - - - - - -
- - 15,000 - - - - - -
109,632 754,644 1,282,613 - - - - - -
$4,179,615 $3,141,057 $2,845,763 $1,535,173 $50,000 $50,000 $50,000 $50,000 $50,000
3,822 - - - - - - -
14,123 15,000 - - - - - -
14,961 21,420 74,211 50,000 10,000 10,000 10,000 10,000
$3,173,963 $2,882,183 $1,609,384 $100,000 $60,000 $60,000 $60,000 $60,000
$2,344,047 $1,651,207 $243,419 $238,819 $277,019 $318,019 $361,819 $408,519
PROJECTEDEXPENDITURES
153
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
PROJECT REVISED APPROVED
BUDGET APPROPRIATIONS FY07-08 FY08-09
AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:9,010,730$ 7,719,714$
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS -$ -$
CERTIFICATES OF OBLIGATIONS 8,365,000 3,040,000
INTERGOVERNMENTAL TRANSFERS --
INTRAGOVERNMENTAL TRANSFERS 99,552 643,240
INVESTMENT EARNINGS 154,000 172,000
OTHER --
SUBTOTAL ADDITIONAL RESOURCES 8,618,552$ 3,855,240$
TOTAL RESOURCES AVAILABLE 17,629,282$ 11,574,954$
PUBLIC FACILITIES
LIBRARY BOOK DONATIONS GG9901 291,348 271,348 20,000 -
NEW CEMETERY GG9905 9,930,000 2,696,476 7,233,524 -
1 RELOCATION OF FIRE STATION #3 GG0401 2,659,000 2,659,000 - -
1 POLICE STATION IMPROVEMENTS GG0402 3,686,000 3,610,000 76,000 -
1 NEW CITY HALL GG0408 4,300,000 645,000 - -
NORTHGATE IMPROVEMENTS GG0803 271,161 271,161 - -
NORTHGATE RESTROOMS GG0522 350,000 350,000 - -
MUNICIPAL FACILITY IMPROVEMENTS GG0701 2,000,000 1,750,000 250,000 -
CLOSED PROJECTS
SUBTOTAL 12,252,985$ 7,579,524$ -$
TECHNOLOGY PROJECTS
POLICE FIELD REPORTING CO0516 268,252 268,252 - -
MDT SYSTEM REPLACEMENT CO0701 100,000 100,000 - -
EMS REPORTING SYSTEM CO0702 120,000 120,000 - -
PD SCHEDULING SYSTEM CO0703 71,300 71,300 - -
i5 ENHANCEMENT TBD 250,000 - - -
UPS REPLACEMENT CO0603 96,160 36,568 14,552 3,240
PBX (PHONE SYSTEM) REPLACEMENT CO0400 990,328 990,328 - -
RADIO SYSTEM REPLACEMENT CO0601 4,885,000 4,885,000 - -
ATM NETWORK REPLACEMENT CO0522 453,172 453,172 - -
WIRELESS INFRASTRUCTURE CO0704 200,000 200,000 - -
SERVER CONSOLIDATION CO0901 150,000 - - 150,000
FIBER OPTIC INFRASTRUCTURE CO0902 1,000,000 - - 149,737
*MISC INFORMATION TECHNOLOGY PROJECTS CO0801 - - -
CLOSED PROJECTS 9,000 -
SUBTOTAL 7,124,620$ 23,552$ 302,977$
CAPITAL PROJECTS SUBTOTAL 19,377,605$ 7,603,076$ 302,977$
DEBT ISSUANCE COSTS 66,000$ 30,000$
TRANSFERS --
OTHER --
GENERAL & ADMIN. CHARGES 170,647 96,427
TOTAL EXPENDITURES 7,839,723$ 429,404$
ENDING FUND BALANCE:9,789,559$ 11,145,550$
1 - Indicates projects funded through 2003 G.O. Bond Authorization
BUDGET APPROPRIATIONS
154
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
7,842,561$ 12,509,488$ 7,719,714$ 3,956,990$ 1,041,943$ 2,532,104$ 504,414$ 493,057$
-$ -$ -$ -$ 3,655,000$ -$ -$ -$
3,545,688 7,198,000 3,040,000 324,300 237,000 245,000 115,000 -
64,871-------
2,446,892 99,552 643,240 14,960 15,640 11,200 - -
543,679 400,000 172,000 74,000 53,000 45,000 15,000 15,000
4,084-------
6,605,214$ 7,697,552$ 3,855,240$ 413,260$ 3,960,640$ 301,200$ 130,000$ 15,000$
14,447,775$ 20,207,040$ 11,574,954$ 4,370,250$ 5,002,583$ 2,833,304$ 634,414$ 508,057$
126,103 13,884 20,000 20,000 20,000 20,000 20,000 20,000 20,000
1,488,225 451,034 5,948,162 2,042,579 - - - - -
214,770 492,841 1,951,390 - - - - - -
217,285 157,057 2,752,338 559,321 - - - - -
40,870 124,526 25,475 - - 2,109,129 2,000,000 - -
- - 171,161 100,000 - - - - -
- - 109,500 240,500
- 21,847 381,000 1,597,153 - - - - -
121,633 - - - - - - -
(1,382,822)$ 1,382,822$ 11,359,025$ 4,559,553$ 20,000$ 2,129,129$ 2,020,000$ 20,000$ 20,000$
236,635 - 31,617 - - - - - -
- - - - 100,000 - - - -
- 752 119,248 - - - - - -
----71,300----
- - - - 250,000 - - - -
- 25,279 22,120 6,960 14,960 15,640 11,200 - -
918,689 37,408 34,231 - - - - - -
209 - 100,000 2,268,950 2,515,841 - - - -
- - 223,172 230,000 - - - - -
- - 100,000 100,000 - - - - -
- - - 150,000 - - - - -
- - 149,737 253,006 236,710 245,190 115,357 -
---26,336-----
188,469 162,131
251,908$ 792,519$ 2,931,983$ 3,205,107$ 252,350$ 256,390$ 115,357$ -$
1,634,730$ 12,151,544$ 7,491,536$ 3,225,107$ 2,381,479$ 2,276,390$ 135,357$ 20,000$
86,401$ 72,000$ 30,000$ 3,200$ 39,000$ 2,500$ 1,000$ -$
(29,064) 8,136 - - - - - -
32,000 85,000 - - - - - -
214,219 170,647 96,427 100,000 50,000 50,000 5,000 5,000
1,938,287$ 12,487,326$ 7,617,963$ 3,328,307$ 2,470,479$ 2,328,890$ 141,357$ 25,000$
12,509,488$ 7,719,714$ 3,956,990$ 1,041,943$ 2,532,104$ 504,414$ 493,057$ 483,057$
PROJECTED EXPENDITURES
155
GENERALGOVERNMENT
BUSINESSPARK
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT BUDGET APPROPRIATIONS FY 07-08 FY 08-09
NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:1,377,628$ 911,628$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATIONS -$ -$
INTRAGOVERNMENTAL TRANSFERS - -
INVESTMENT EARNINGS 33,000 22,000
OTHER - -
SUBTOTAL ADDITIONAL RESOURCES 33,000$ 22,000$
TOTAL RESOURCES AVAILABLE 1,410,628$ 933,628$
BUSINESS PARK FUND
CLOSED PROJECTS - -
CAPITAL PROJECTS SUBTOTAL -$ -$
OTHER - -
DEBT ISSUANCE COST - -
TRANSFER OUT 500,000 250,000
GENERAL & ADMIN CHARGES - -
TOTAL EXPENDITURES 500,000$ 250,000$
ENDING FUND BALANCE:910,628$ 683,628$
BUDGETAPPROPRIATIONS
156
GENERALGOVERNMENT
BUSINESSPARK
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
1,799,962$ 1,377,628$ 911,628$ 683,628$ 449,628$ 208,628$ 61,628$ 62,628$
-$ -$ -$ -$ -$ -$ -$ -$
- - - - - - - -
78,244 34,000 22,000 16,000 9,000 3,000 1,000 1,000
24,540 - - - - - - -
102,784$ 34,000$ 22,000$ 16,000$ 9,000$ 3,000$ 1,000$ 1,000$
1,902,746$ 1,411,628$ 933,628$ 699,628$ 458,628$ 211,628$ 62,628$ 63,628$
362,610 44,333 - - - - - - -
362,610$ 44,333$ -$ -$ -$ -$ -$ -$ -$
- - - - - - - -
24,540 - - - - - - -
500,000 500,000 250,000 250,000 250,000 150,000 - -
25,644 - - - - - - -
594,517$ 500,000$ 250,000$ 250,000$ 250,000$ 150,000$ -$ -$
1,308,229$ 911,628$ 683,628$ 449,628$ 208,628$ 61,628$ 62,628$ 63,628$
PROJECTEDEXPENDITURES
157
DRAINAGEUTILITY
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT BUDGET APPROPRIATIONS FY07-08 FY08-09
NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:3,504,256$ 2,294,665$
ADDITIONAL RESOURCES:
UTILITY REVENUES 1,236,800$ 1,758,670$
INTEREST ON INVESTMENTS 60,000 39,000
BOND PROCEEDS - -
INTERGOVERNMENTAL TRANSFERS - -
INTRAGOVERNMENTAL TRANSFERS - -
TRANSFERS OUT - -
OTHER - -
SUBTOTAL ADDITIONAL RESOURCES 1,296,800$ 1,797,670$
TOTAL RESOURCES AVAILABLE 4,801,056$ 4,092,335$
BEE CREEK (COMBINED) SD9802 3,147,000$ 3,147,000 - -
BEE CREEK PH. IV & V. SD0001 1,400,000$ 753,000 605,000 42,000
GREENWAYS PROJECTS SD9903 3,640,000$ 3,640,000 - -
MINOR DRAINAGE IMPROVEMENTS SD0903 ANNUAL - 3,480 200,000
SW PKWY STORM DRAIN REPLACMENT SD0804 102,585$ - 102,585 -
COLLEGE PARK/BREEZY HEIGHTS SD0601 443,525$ 443,525 - -
STORMWATER MAPPING SD0523 133,000$ 50,000 33,000 50,000
BEE CREEK - Letter of Map Revision SD0703 92,000$ 82,000 10,000 -
HARVEY ROAD FLOOD STUDY SD0805 7,000$ - 7,000 -
MTIGATION FENCING - ARRINGTON/DECATU SD0901 100,000$ - - 100,000
CLOSED PROJECTS 93,935
CAPITAL PROJECTS SUBTOTAL 855,000$ 392,000$
OTHER COSTS 7,200 7,200
BEE CREEK MITIGATION MONITORING/REPORTING - 20,000
DRAINAGE MAINTENANCE ANNUAL 740,480 897,622
DRAINAGE SLA's ANNUAL - 265,447
TRANSFERS OUT - -
GENERAL & ADMIN. 462,059 501,425
DEBT ISSUANCE COSTS - -
TOTAL EXPENDITURES 2,064,739$ 2,083,694$
ENDING FUND BALANCE: 2,736,317$ 2,008,641$
BUDGETAPPROPRIATIONS
158
DRAINAGEUTILITY
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
5,409,427$ 3,494,526$ 2,294,665$ 231,809$ 45,834$ 62,959$ 323,959$ 623,359$
1,199,565$ 1,254,000$ 1,710,064$ 1,861,500$ 1,917,300$ 1,974,800$ 2,034,000$ 2,095,000$
227,207 86,000 39,000 7,000 5,300 12,000 23,000 35,000
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
1,426,772$ 1,340,000$ 1,749,064$ 1,868,500$ 1,922,600$ 1,986,800$ 2,057,000$ 2,130,000$
6,836,199$ 4,834,526$ 4,043,728$ 2,100,309$ 1,968,434$ 2,049,759$ 2,380,959$ 2,753,359$
1,403,307 1,412,883 330,810 - - - - - -
166,842 21,293 50,000 1,161,865 - - - - -
2,319,746 3,104 300,000 400,000 411,575 205,575 - - -
- - 3,480 200,000 100,000 200,000 200,000 200,000 200,000
- - 102,585 - - - - - -
18,053 9,745 207,366 208,360 - - - - -
- - 33,000 50,000 50,000 - - - -
- 239 91,761 - - - - - -
- - 7,000 - - - - - -
- - - 100,000 - - - - -
670,900 197,503
2,118,164$ 1,323,505$ 2,120,225$ 561,575$ 405,575$ 200,000$ 200,000$ 200,000$
15,798 7,200 7,200 7,200 7,200 7,200 7,200 7,200
- - 20,000 36,000 13,000 8,000 8,000 -
803,365 747,097 897,622 924,600 952,300 980,900 1,010,300 1,040,600
- - 265,447 75,100 77,400 79,700 82,100 84,600
- - - - - - - -
404,346 462,059 501,425 450,000 450,000 450,000 450,000 450,000
- - - - - - - -
3,341,673$ 2,539,861$ 3,811,919$ 2,054,475$ 1,905,475$ 1,725,800$ 1,757,600$ 1,782,400$
3,494,526$ 2,294,665$ 231,809$ 45,834$ 62,959$ 323,959$ 623,359$ 970,959$
PROJECTEDEXPENDITURES
159
Projected Projected Projected Projected Projected
FY09 FY10 FY11 FY12 FY13 Comments
Street/Traffic Projects
Traffic Signal Rio Grande and Rock Prairie 1,200 1,236 1,273 1,311 1,351 Utility Costs
Traffic Signal at Welsh and Holleman 1,200 1,236 1,273 1,311 1,351 Utility Costs
Traffic Signal at W.D. Fitch and Lakeway - 1,200 1,236 1,273 1,311 Utility Costs
Traffic Signal at George Bush/Dominik - - 1,800 1,854 1,910 Utility Costs
TX Ave Streetscaping Ph II TBD TBD TBD TBD TBD Landscaping service and utility costs
Wellborn Rd Widening Landscaping - 6,000 12,000 12,360 12,731 Landscaping service and utility costs
Street/Traffic Project Totals 2,400$ 9,672$ 17,582$ 18,110$ 18,653$
Parks Projects
University Park Development 11,220 22,930 23,618 24,326 25,056 Supplies, landscaping service and utility costs
Veteran's Park and Athletic Complex, Phase II 385,051 390,686 390,491 402,206 414,272
Personnel (3 positions plus temp/seasonal funds);
supplies; vehicle and machinery maintenance;
landscaping service, utility costs; and two vehicles
Woodland Hills Park Development 14,770 15,213 15,669 16,140 16,624 Supplies, landscaping service and utility costs
UV Treatment System at Adamson Pool - 15,000 15,450 15,914 16,391 Supplies and maintenance service contract
Oaks Park Improvements - 5,000 5,150 5,305 5,464 Supplies, landscaping service and utility costs
Parks Project Totals 411,041$ 448,829$ 450,378$ 463,890$ 477,806$
Facility and Technology Projects
New Cemetery 143,698$ 148,009$ 152,449$ 157,023$ 161,733$
Personnel (3 positions); supplies; vehicle and
machinery maintenance; landscaping service and utility
costs; vehicles (1 truck, 1 trailer, 1 tractor one mower)
Relocation of Fire Station #3 20,000 20,600 21,218 21,855 22,510 Supplies and additional utility costs
New City Hall - - - - 206,236
Building maintenance; janitorial services; electric, gas,
water, wastewater and electricity costs; garbage and
landscaping service. Estimate reflects net cost - offset
by funds budgeted for existing City Hall.
Northgate Improvements TBD TBD TBD TBD TBD TBD
Northgate Restroom Facility 15,000 30,000 30,900 31,827 32,782 Supplies, maintenance contract and utility costs
Municipal Facility Improvements 15,000 32,000 32,960 33,949 34,967
Supplies, janitorial and facility maintenance and utility
costs
Police Field Reporting 23,000 23,690 24,401 25,133 25,887 Annual Software License and Maintenance Contract
EMS Reporting System 20,000 20,600 21,218 21,855 22,510 Annual Service Cost for Vendor Hosted Application
PD Scheduling System - - 9,300 9,579 9,866 Purchased Services
i5 Enhancement - - 18,000 18,540 19,096 Hardware and Software maintenance contract
PBX Replacement 34,000 35,020 36,071 37,153 38,267 Annual Software License and Maintenance Contract
Radio System Replacement Enhancement 69,264 126,673 210,811 219,319 228,226 Professional Services contract with BVCOG
ATM Network Replacement 40,000 41,200 42,436 43,709 45,020 Purchased Services - contract
Wireless Infrastructure - 20,000 20,600 21,218 21,855 Supplies, Purchased Services and Capital Outlay
Server Consolidation - 15,000 15,450 15,914 16,391 Purchased Services - contract
Facilities and Technology Project Totals 379,962$ 512,792$ 635,813$ 657,071$ 885,347$
Drainage Projects
Bee Creek Combined 20,000$ 36,000$ 13,000$ 8,000$ 8,000$ Mitigation monitoring and reporting
Drainage Project Totals 20,000$ 36,000$ 13,000$ 8,000$ 8,000$
Total Estimated O&M Costs 813,403$ 1,007,293$ 1,116,774$ 1,147,071$ 1,389,806$
Governmental Funds Capital Improvement Projects
Estimated Operations and Maintenance Costs*
*The Operations and Maintenance costs reflected above are estimates based on anticipated costs associated with each project. In some situations, the O&M cost of a project is minimal
and can be absorbed by the City department that is benefiting the most from the project. In other situations, the O&M cost is more significant and funding for these additional expenses is
addressed through the Service Level Adjustment (SLA) process. As the projects become better defined, the O&M estimates may be revised.
160
Combined Utility Funds
The combined utility funds account for revenues and
expenditures in the Electric, Water and Wastewater funds.
The Electric, Water and Wastewater Funds¶EXGJHWVDUH
prepared using the modified accrual basis of accounting
and the current financial resources measurement focus.
The budget measures the net change in working capital.
The measurement focus adjustment to arrive at Actual
2007 Working Capital is necessary because the
proprietary funds¶financial statements are prepared using
the economic resources measurement focus and the
accrual basis of accounting.
The Electric Fund, the Water Fund and the Wastewater
Fund account for the operation and maintenance of these
Utility services that are self-supported by user fees.
Electric Fund
The FY09 Electric Fund revenue is estimated to be
$85,961,991. Expenditures of $83,519,707 are included in
the FY09 Approved Budget. A rate increase of 9% is
included in the FY09 Approved Budget to meet the
operating, capital and debt service coverage requirements
in the Fund.
Water Fund
Water Fund revenue for FY09 is estimated to be
$12,227,540. This is a 7.06% increase over the FY08 year
end estimate of $11,421,608.
Customer growth is projected to be 3% based on
historical trends, overall economic indicators and
population projections; however, weather conditions may
impact water consumption. For FY09, the residential
water rates will be converted from a flat rate to
³FRQVHUYDWLRQUDWHV´RUDQLQFOLQHGEORFNUDWHVWUXFWXUH
Residential rates will be set at different levels, or tiers,
which will increase based on water usage. Usage rates
will increase over a total of five tier levels for a structure
spread of approximately 120%. In addition, commercial
usage rates will increase by 10%. Base residential and
commercial water rates will increase by 10%.
FY09 operating expenditures in the Water Fund are
projected to be $6,138,856 or 2.58% below the FY08
revised budget.
SLAs approved in the Water Division total $163,695. The
first SLA, in the amount of $54,795, is for the addition of
a Water Auditor position. The incumbent in this position
will help to implement water use surveys that will analyze
FXVWRPHUV¶ZDWHUXVHKDELWVSOXPELQJ fixtures, and
landscape practices, and recommend options to reduce
water usage. The Water Auditor will also study water
usage data to determine the highest irrigation users, and
will personally work with the users to reduce water use.
The second SLA is for the purchase of two fully-rugged
laptop computers for Water/Wastewater field crew
personnel and for funding to obtain two semi-rugged
laptop computers for Water/Wastewater Environmental
Technicians. This SLA is for $13,900. The third SLA is
for conservation outreach program expansion in the
amount of $10,000. The fourth SLA, in the amount of
$20,000, is to contract out services to clean and inspect all
five of the water storage tanks. The fifth SLA is for funds
in the amount of $35,000 and is to hire an expert
engineering firm to explore the feasibility of drilling a
saline well into the Simsboro aquifer. The sixth SLA is
for the outsourcing of the instrumentation calibration that
is required by TCEQ. This SLA is for $15,000. The final
SLA, in the amount of $15,000, is for the purchase of a
software program that addresses the need for failure
recovery, change management, calibration documentation
and security of all programmable devices of the SCADA
system. Also included in the FY09 Approved Budget is an
additional $60,000 to pay for consultant services for an
impact fee study. This item was added by Council during
the budget process.
The FY09 approved non-operating expenditures are
estimated to be $9,236,342 or 46.12% above the FY08
revised non-operating budget. This is due to an increase
from $1,000,000 to $3,600,000 in the amount estimated to
be transferred in FY09 to the capital budget for capital
projects. Also accounting for the change in budget from
FY08 to FY09 is an increase in the FY09 debt service
payment.
Wastewater Fund
The total approved Wastewater Fund revenue for FY09 is
estimated to be $11,664,296. This is a 1.91% increase
over the FY08 year end estimate of $11,446,228. No rate
increase is included for the Wastewater Fund in the FY09
Approved Budget.
Wastewater Fund operating expenditures in FY09 are
budgeted at $6,094,425 or 12.20% over the FY08 revised
budget of $5,431,520.
The FY09 Approved Budget includes $195,712 for three
SLAs in the Wastewater Division. The first SLA, in the
amount of, $82,712, is for the addition of one Wastewater
Treatment Plant Operator position and a vehicle. This
position will be responsible for the seven additional
sewage lift stations and one additional package plant that
are anticipated to come on-line due to the continued
growth of the City. The second SLA is for funds in the
amount of $25,000 to hire a Texas A&M graduate student
on a temporary/seasonal basis. Over the course of the next
year, the Water Services Department will be working with
161
the TCEQ Total Maximum Daily Loading of E. coli in
Carters Creek and its tributaries, on groundwater wells in
new well field areas, and on issues arising from studies by
the EPA and USGS on pharmaceuticals, personal care
products and endocrine disrupters. This student will work
under a TAMU professor will extensive knowledge in
water rights, policy, conservation and groundwater
districts in Texas. The final SLA, in the amount of
$88,000, is for the operations and maintenance costs
associated with the new lift stations. These funds will be
used for the purchase of electricity to operate and for
landscaping service for grounds maintenance on up to
seven wastewater lift stations and one wastewater
package plant. Also included in the FY09 Approved
Budget is an additional $60,000 to pay for consultant
services for an impact fee study. This item was added by
Council during the budget process.
FY09 Approved Wastewater Fund non-operating
expenditures are budgeted at $9,332,742 or 20.71% above
the FY08 revised non-operating budget. This is due to an
increase from $1,000,000 to $3,750,000 in the amount
estimated to be transferred in FY09 to the capital budget
for capital projects. Also accounting for the change in
budget from FY08 to FY09 is an increase in the FY09
debt service payment.
Combined Utility Revenue Bonds are traditionally issued
to provide for capital expansion and replacements for the
various utility services. In FY08, due to the volatility of
the bond market, Certificates of Obligation were issued in
lieu of utility revenue bonds. In FY09, either Utility
Revenue Bonds or Certificates of Obligation will be
issued for Utility capital projects. Funds in the amount of
$10,750,000 are estimated for Water capital projects and
funds in the amount of $3,750,000 for estimated for
Wastewater capital projects.
162
ELECTRIC UTILITY
CITY OF COLLEGE STATION
CITY MANAGER
ELECTRIC UTILITY
DIRECTOR
ASSISTANT DIRECTOR
ELECTRICAL MAPPING
WORKORDER/PURCHASE
REQUISITIONS
ELECTRIC PLANNING
UTILITY DISPATCH
OPERATIONS
SUPERINTENTENT
SUBSTATION
METERING
SUPERINTENDENT
ENERGY
COORDINATOR
UTILITY
ADMINISTRATION
MANAGER
ELECTRIC
TRANSMISSION &
DISTRIBUTION
SUPERINTENDENT
ET&D
SUPERVISORS
ADMINISTRATIVE
SUPPORT STAFF
WAREHOUSE
SUPERVISOR
ET&D
FOREMEN
ET&D
LINETECHS
UDO
ASSISTANT
DISPATCHERS
SCADA
SYSTEM ANALYST
SUBSTATION
SUPERVISOR
METERING
SUPERVISOR
METERING
TECHNICIANS
SUBSTATION
TECHNICIANS
ENERGY
AUDITOR
163
City of College Station
Electric Fund
Fund Summary
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Total Revenues 67,585,260$ 76,813,053$ 77,897,524$ 79,260,021$ 85,961,991$ 11.91%
EXPENDITURES AND TRANSFERS
Total Expenditures and Transfers 69,628,677$ 77,158,105$ 76,756,839$ 82,714,093$ 83,519,707$ 8.24%
Increase/Decrease in Working Capital, modified
accrual budgetary basis (2,043,417)$ (345,052)$ 1,140,685$ (3,454,072)$ 2,442,285$
Measurement Focus Adjustment 497,495$
Beginning Working Capital, accrual basis of
accounting 11,857,505$ 10,311,583$ 10,311,583$ 11,452,268$ 11,452,268$
Ending Working Capital, accrual basis of
accounting 10,311,583$ 9,966,531$ 11,452,268$ 7,998,196$ 13,894,552$
164
ELECTRIC FUND
OPERATIONS
Description & Budget Explanation:
The Operations Division is responsible for the warehousing of supplies used in City operations, and
the purchase and distribution of electric power to the customers of the electric utility.
Program Name: Electrical Division
Service Level: Provide reliable electric service to the citizens of College Station.
Performance Measures FY07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Effectiveness
- Total % of time customer will be with
power for the previous 12 months 99.99% 99.99% 99.99% 99.99%
- Avg. outage time in min. experienced
per interruption (CAIDI -Customer Average 0.44 18.00 0.53 0.39
Interruption Duration Index)
- Avg. number of outages experienced
per customer (SAIFI - System Average 0.12 1.20 0.23 0.18
Interruption Frequency Index)
Output
- Number of residential job orders consisting
of temporary services installed and removed,
conduit installation and service conductor 1,714 2,000 2,500 2,000
- Number of primary conductor in ft. installed 143,018 100,000 80,000 100,000
- Number of customer service job orders
consisting of trouble calls, street and security
light repairs, and customer concerns 1,717 2,200 1,900 2,200
- Number of commercial electric revenue
meters tested 1,131 1,500 1,500 2,000
- Number of residential electric revenue
meters tested 1,005 1,000 1,200 800
- Estimated average revenue savings $66,000 $20,000 $15,000 $15,000
Service Level:Provide education and incentives to increase existing and new home efficiencies in
College Station
Performance Measures FY 07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Effectiveness
-Number of certified Good Cents homes
and high efficiency air conditioner
replacements for fiscal year 127 144 104 125
-Annual kW. Avoided/reduced 347 435 350 377
- Cumulative avoided/reduced kW based
on 10 yr. equipment lifespan 22,760 39,150 46,000 35,970
- Number of on-site energy audits performed
on commercial and residential 172 150 190 170
- Annual estimated savings to customer $205.15 $184.10 $210.00 $199.75
165
WATER SERVICES
CITY OF COLLEGE STATION
CITY MANAGER
ASSISTANT CITY
MANGER
ENVIRONMENTAL
&
TRAINING
MANAGER
PROGRAM
COORDINATOR
PLANT
OPERATIONS
SUPERINTENDENT
ASSET SYSTEM
ADMINISTRATOR
FIELD OPERATIONS
SUPERINTENDENT
DIRECTOR
ASSISTANT DIRECTOR
UTILITIES
ANALYST
GIS
ANALYST
SUPERVISORS
CREW LEADER
OPERATORS
TECHNICIANS
SUPPORT
STAFF
WATER
PRODUCTION
SUPERVISOR
SCADA
SYSTEMS
ANALYST
LEAD
ELECTRICIAN
OPERATORSTECHNICIANELECTRICIAN
166
City of College Station
Water Fund
Fund Summary
10/30/08 12:08 PM FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Residential 7,240,159$ 8,161,801$ 8,248,219$ 8,292,020$ 8,977,472$ 9.99%
Commercial/Industrial 2,017,945 2,244,029 2,245,101 2,269,550 2,440,913 8.77%
Other Operating 796,496 666,545 518,597 534,155 534,155 -19.86%
Investment Earnings 190,896 154,500 328,691 200,000 200,000 29.45%
Other Non-Operating 10,778 37,373 81,000 75,000 75,000 100.68%
Total Revenues 10,256,274$ 11,264,248$ 11,421,608$ 11,370,725$ 12,227,540$ 8.55%
EXPENDITURES AND TRANSFERS
Production* 1,572,859$ 2,218,684$ 2,076,030$ 2,081,240$ 2,226,240$ 0.34%
Distribution* 2,030,587 2,378,026 2,136,606 2,047,484 2,109,779 -11.28%
Direct Capital* 110,809 374,643 195,644 142,150 158,550 -57.68%
General & Administrative Transfers 1,368,259 1,329,943 1,319,482 1,644,287 1,644,287 23.64%
Other - - - - N/A
Total Operating Expenditures & Transfers 5,082,514$ 6,301,296$ 5,727,762$ 5,915,161$ 6,138,856$ -2.58%
NONOPERATING EXPENDITURES
Economic Development 12,500$ 212,500$ 212,500$ 12,500$ 12,500$ -94.12%
Debt Service Transfer - URB 3,136,178 3,922,106 3,922,106 3,930,349 3,930,349 0.21%
Debt Service Transfer - CO's - - - 513,920 513,920 N/A
Capital Projects - 1,000,000 - 3,600,000 3,600,000 260.00%
Other 11,770 9,412 (11,430) - - -100.00%
Contingency - 70,000 - 70,000 70,000 0.00%
Return on Investment 1,039,600 1,107,238 1,107,238 1,109,573 1,109,573 0.21%
Total Nonoperating Expenditures 4,200,048$ 6,321,256$ 5,230,414$ 9,236,342$ 9,236,342$ 46.12%
Total Expenditures & Transfers 9,282,562$ 12,622,552$ 10,958,176$ 15,151,503$ 15,375,198$ 21.81%
Increase/Decrease in Working Capital, modified
accrual budgetary basis 973,712$ (1,358,304)$ 463,432$ (3,780,777)$ (3,147,657)$
Measurement Focus Adjustment 306,387$
Beginning Working Capital, accrual basis of
accounting 4,148,959$ 5,429,058$ 5,429,058$ 5,892,490$ 5,892,490$
Ending Working Capital, accrual basis of
accounting 5,429,058$ 4,070,754$ 5,892,490$ 2,111,713$ 2,744,833$
* Production, Distribution and Direct Capital make up the Operations & Maintenance portion of the Water Budget.
Residential
73%
Commercial/
Industrial
20%Other
Operating
4%
Investment
Earnings
2%
Other Non-
Operating
1%
Water Fund - Sources
Production*
14.48%
Distribution*
13.72%
Direct
Capital*
1.03%
G&A
Transfers
10.69%
Debt Service
Transfer - URB
25.56%
Debt Service
Transfer - CO's
3.34%
Capital Projects
23.41%
Contingency
0.46%Return on
Investment
7.22%
Water Fund - Uses
167
City of College Station
Water Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY CENTER
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
ACTIVITY CENTER FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Production 1,572,859$ 2,218,684$ 2,076,030$ 2,081,240$ 2,226,240$ 0.34%
Distribution 2,030,587 2,378,026 2,136,606 2,047,484 2,109,779 -11.28%
Direct Capital 110,809 374,643 195,644 142,150 158,550 -57.68%
WATER FUND TOTAL 3,714,255$ 4,971,353$ 4,408,280$ 4,270,874$ 4,494,569$ -9.59%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 1,684,709$ 1,736,897$ 1,790,549$ 1,684,182$ 1,729,657$ -0.42%
Supplies 370,458 478,681 412,566 488,352 509,972 6.54%
Maintenance 101,557 100,340 98,984 105,959 105,959 5.60%
Purchased Services 1,295,931 2,133,883 1,754,154 1,701,853 1,842,053 -13.68%
Other Purchased Services 150,791 146,909 156,383 148,378 148,378 0.00%
Direct Capital 110,809 374,643 195,644 142,150 158,550 -57.68%
00
WATER FUND TOTAL 3,714,255$ 4,971,353$ 4,408,280$ 4,270,874$ 4,494,569$ -9.59%
PERSONNEL SUMMARY BY ACTIVITY CENTER
Approved Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
ACTIVITY CENTER FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Production 5.00 5.00 5.00 5.00 5.00 0.00%
Distribution 24.00 25.00 25.00 23.00 24.00 0.00%
WATER FUND TOTAL 29.00 30.00 30.00 28.00 29.00 -3.33%
Service Level Adjustments
Water Production: Water Storage Tanks Cleaning/Inspection 20,000$
Saline Feasibility Study 35,000
Annual Instrumentation Calibration 15,000
SCADA Asset Center and Mgmt 15,000
Water Distribution: Water Auditor 54,795
Toughbook Computers 13,900
Conservation Outreach 10,000
Water Services Total 163,695$
*An additional $60,000 was added to Water Production per the direction of City Council for consultant services for an impact fee study.
168
WATER FUND
WATER OPERATIONS
Description & Budget Explanation:
The Water Operations Division is responsible for the supply and delivery of water.
Program Name: Water Production & Distribution
Service Level: Provide reliable water service to the citizens of College Station.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Average customer outage duration in
minutes for the previous 12 months. 4.00 8.00 8.00 8.00
- Average outage time in hours
experienced per interruption. 1.11 1.00 1.00 1.00
- Average number of outages experienced
per customer. 0.013 0.03 0.02 0.03
- Compliance with all regulatory requirements 100% 100% 100% 100%
- Compliance with all water quality
monitoring requirements. 100% 100% 100% 100%
Efficiency
- Maintain O & M cost within +/- 10%
of $1.27 per 1,000 gal. $1.04 $1.30 $1.25 $1.43
- Percent of unaccounted water 9.00% 10.00% 10.00% 10%
Output
- Number of new services completed. 1,027 1,230 1,230 1,230
- Number of water meters tested. 1,174 1,600 1,600 1,600
Service Level: Provide education and incentives to increase awareness of water and wastewater system,
and reduce overall per capita consumption.
Performance Measures: FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Annual per person (capita)
water use per day. 132 140 140 140
- Avoided water and wastewater consumption
through water education programs (million g 6.8 3.0 5.0 3.0
Output
- Total number of customers contacted through all
outreach and training programs. 6,959 7,000 5,000 7,000
-Total number of customers trained on water and
wastewater resource issues 1,664 1,000 1,100 1,000
169
Debt Service Requirements
Water Fund
All URB Series
FISCAL
YEAR PRINICIPAL INTEREST
FISCAL YEAR
PAYMENT
PRINCIPAL
OUTSTANDING
OCT. 1
FY09 1,991,349 1,939,000 3,930,349 41,408,203
FY10 2,089,450 1,833,766 3,923,216 39,416,854
FY11 2,248,333 1,717,051 3,965,383 37,327,404
FY12 2,361,377 1,596,089 3,957,466 35,079,071
FY13 2,422,220 1,477,149 3,899,370 32,717,694
FY14 2,540,614 1,355,800 3,896,413 30,295,473
FY15 2,662,175 1,226,862 3,889,037 27,754,860
FY16 2,799,883 1,096,206 3,896,090 25,092,685
FY17 2,844,528 965,643 3,810,171 22,292,802
FY18 2,707,465 838,194 3,545,658 19,448,274
FY19 2,557,200 716,704 3,273,904 16,740,809
FY20 2,695,223 593,213 3,288,437 14,183,609
FY21 2,847,287 462,072 3,309,359 11,488,386
FY22 1,949,576 349,285 2,298,861 8,641,099
FY23 1,439,399 271,675 1,711,074 6,691,523
FY24 1,514,675 204,892 1,719,566 5,252,123
FY25 1,598,638 133,999 1,732,637 3,737,449
FY26 1,289,822 67,831 1,357,652 2,138,811
FY27 848,989 19,102 868,091 848,989
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
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4,000,000
4,500,000
FY
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2
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Water Debt Service
INTEREST PRINICIPAL
170
City of College Station
Wastewater Fund
Fund Summary
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Residential 8,370,414$ 8,672,143$ 8,817,136$ 8,980,911$ 8,980,911$ 3.56%
Commercial/Industrial 1,913,339 2,003,993 1,996,560 2,043,159 2,043,159 1.95%
Other Operating 219,342 245,017 227,938 234,776 234,776 -4.18%
Investment Earnings 303,166 412,372 389,594 350,000 350,000 -15.13%
Other Non-Operating 28,758 59,921 15,000 55,450 55,450 -7.46%
Total Revenues 10,835,019$ 11,393,446$ 11,446,228$ 11,664,296$ 11,664,296$ 2.38%
EXPENDITURES AND TRANSFERS
Sewer Treatment* 2,600,824$ 2,807,518$ 2,801,873$ 2,843,824$ 2,985,236$ 6.33%
Sewer Collection* 1,547,426 1,717,138 1,747,618 1,944,208 2,032,208 18.35%
Direct Capital* 83,649 123,507 129,458 115,610 141,910 14.90%
Gen/Admin Transfer 787,649 783,357 772,895 935,071 935,071 19.37%
Other - - - - - N/A
Total Operating Expeditures and Transfers 5,019,548$ 5,431,520$ 5,451,844$ 5,838,713$ 6,094,425$ 12.20%
NONOPERATING EXPENDITURES
Economic Development 20,000$ 220,000$ 220,000$ 20,000$ 20,000$ -90.91%
Debt Service Transfer - URB 3,435,694 3,842,832 3,842,832 3,894,298 3,894,298 1.34%
Debt Service Transfer - CO's 318,656 316,628 316,628 482,559 482,559 52.41%
Capital Projects - 2,200,000 1,000,000 3,750,000 3,750,000 70.45%
Other (6,355)- 3,082 - - N/A
Contingency - 60,000 - 60,000 60,000 0.00%
Return on Investment 1,021,900 1,092,115 1,092,115 1,125,885 1,125,885 3.09%
Total Nonoperating Expenditures 4,789,895$ 7,731,575$ 6,474,657$ 9,332,742$ 9,332,742$ 20.71%
Total Expenditures and Transfers 9,809,443$ 13,163,095$ 11,926,501$ 15,171,455$ 15,427,167$ 17.20%
Increase/Decrease in Working Capital,
modified accrual budgetary basis 1,025,576$ (1,769,649)$ (480,273)$ (3,507,158)$ (3,762,870)$
Measurement Focus Adjustment 591,300$ -
Beginning Working Capital, accrual basis of
accounting 5,500,967$ 7,117,843$ 7,117,843$ 6,637,570$ 6,637,570$
Ending Working Capital, accrual basis of
accounting 7,117,843$ 5,348,194$ 6,637,570$ 3,130,412$ 2,874,700$
* Sewer Treatment, Sewer Collection and Direct Capital make up the Operations & Maintenance portion of the Wastewater Budget.
Residential
77%
Commercial/
Industrial
18%Other
Operating
2%
Investment
Earnings
3%
Other Non-
Operating
0.48%
Wastewater Fund - Sources
Sewer
Treatment*
19.35%
Sewer
Collection*
13.17%Direct Capital*
0.92%
Gen/Admin
Transfer
6.06%
Economic
Development
0.13%
Debt Service
Transfer - URB
25.24%
Debt Service
Transfer - CO's
3.13%
Capital Projects
24.31%
Contingency
0.39%
Return on
Investment
7.30%
Wastewater Fund - Uses
171
City of College Station
Wastewater Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY CENTER
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
ACTIVITY FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Sewer Treatment 2,600,824$ 2,807,518$ 2,801,873$ 2,843,824$ 2,985,236$ 6.33%
Sewer Collection 1,547,426 1,717,138 1,747,618 1,944,208 2,032,208 18.35%
Direct Capital 83,649 123,507 129,458 115,610 141,910 14.90%
WASTEWATER FUND TOTAL 4,231,899$ 4,648,163$ 4,678,949$ 4,903,642$ 5,159,354$ 11.00%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 2,207,297$ 2,365,045$ 2,306,786$ 2,607,989$ 2,654,531$ 12.24%
Supplies 536,398 592,520 623,449 637,299 641,819 8.32%
Maintenance 201,336 198,970 213,817 208,416 218,116 9.62%
Purchased Services 1,203,219 1,368,121 1,405,439 1,334,328 1,502,978 9.86%
Direct Capital 83,649 123,507 129,458 115,610 141,910 14.90%
WASTEWATER FUND TOTAL 4,231,899$ 4,648,163$ 4,678,949$ 4,903,642$ 5,159,354$ 11.00%
PERSONNEL SUMMARY BY ACTIVITY CENTER
Approved Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
ACTIVITY FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Sewer Treatment 23.00 24.00 24.00 24.00 25.50 6.25%
Sewer Collection 22.00 22.00 22.00 24.00 24.00 9.09%
WASTEWATER FUND TOTAL 45.00 46.00 46.00 48.00 49.50 7.61%
Service Level Adjustments
Wastewater Treatment:
WW Treatment Plant Operator/Vehicle 82,712$
Collaborative Studies with TAMU 25,000
(0.5 temp/seasonal position)
Wastewater Collection:
New Lift Station O&M 88,000
Wastewater Total 195,712$
*An additional $60,000 was added to Wastewater Treatment per the direction of City Council for consultant services for an impact fee study.
172
WASTEWATER FUND
WASTEWATER OPERATIONS
Description & Budget Explanation:
The Wastewater Operations Division is responsible for the collection and treatment of wastewater in
the City.
Program Name: Wastewater Collection & Treatment
Service Level: Provide reliable wastewater service to the citizens of College Station.
Performance Measures: FY 07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Effectiveness
- Average customer stoppage duration in
minutes. 50.05 40.00 40.00 40.00
- Average number of stoppages experienced
per customer. 0.003 0.003 0.002 0.003
- Compliance with all Regulatory requ 100% 100% 100% 100%
- Compliance with all water quality
monitoring requirements. 100% 100% 100% 100%
- Compliance with all permit reporting 100% 100% 100% 100%
Efficiency
- Maintain O & M cost
(within +/- 10% of $1.85 /1,000 gal.)$1.73 $1.90 $1.85 $2.09
Output
- Number of new services completed. 521 1,140 1,140 1,140
173
Debt Service Requirements
Wastewater
All URB Series
FISCAL
YEAR PRINCIPAL INTEREST
FISCAL YEAR
PAYMENT
PRINCIPAL
OUTSTANDING
OCT. 1
FY09 2,420,887 1,473,412 3,894,298 32,186,256
FY10 2,492,985 1,359,736 3,852,721 29,765,369
FY11 2,467,247 1,239,435 3,706,682 27,272,384
FY12 2,541,255 1,120,038 3,661,293 24,805,137
FY13 2,513,484 1,002,535 3,516,019 22,263,882
FY14 2,435,569 886,177 3,321,747 19,750,398
FY15 2,057,104 776,122 2,833,226 17,314,829
FY16 2,160,316 672,790 2,833,106 15,257,725
FY17 2,147,920 569,836 2,717,756 13,097,409
FY18 1,912,395 474,250 2,386,645 10,949,489
FY 19 1,657,481 390,013 2,047,494 9,037,095
FY 20 1,747,639 307,436 2,055,075 7,379,614
FY 21 1,845,067 219,882 2,064,949 5,631,975
FY 22 1,003,349 150,905 1,154,254 3,786,909
FY 23 545,590 114,561 660,151 2,783,560
FY 24 574,303 89,100 663,402 2,237,970
FY 25 605,873 62,124 667,997 1,663,667
FY 26 639,223 33,521 672,744 1,057,794
FY 27 418,571 9,418 427,989 418,571
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
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WasteWater Debt Service
PRINCIPAL INTEREST
174
Sanitation Fund
The Sanitation Fund is a user-fee self-supported
enterprise fund that accounts for the activities of
collecting and disposing of residential and commercial
refuse in the City. This service includes once a week
residential collection, once a week bulky item pickup,
once a week brush/yard clippings pick up, and once per
week recycling pick up. The recycling program and
Clean Green activities are designed to help reduce the
amount of solid waste deposited into the landfill. The
Sanitation Fund also funds the street sweeping operations
of the City.
This fund is budgeted using the modified accrual basis of
accounting and the current financial resources
measurement focus. The budget measures the net change
in working capital. The measurement focus adjustment to
arrive at Actual 2007 Working Capital is necessary
becausHWKHSURSULHWDU\IXQG¶VILQDQFLDOVWDWHPHQWVDUH
prepared using the economic resources measurement
focus and the accrual basis of accounting.
Revenues for the Sanitation Fund are approved at
$6,966,000 in FY09. This is an increase of 5.10% over the
FY08 revised budget.
Operating expenditures for FY09 are expected to increase
by 8.56% from the FY08 revised budget and approved
expenditures are $6,468,995. The approved expenditures
include an increase of $63,500 for one SLA. This SLA is
for consultant services to determine the feasibility of the
implementation of a recycling drop-off center for
multifamily and commercial business sectors. The study
will also include on-site multifamily and on-site
commercial recycling programs for College Station.
Historically, the Sanitation fund has provided funding for
Keep Brazos Beautiful, an Outside Agency dedicated to
beautification and litter abatement. The FY09 Keep
Brazos Beautiful request in the amount of $60,240 is
included in the FY09 Sanitation approved budget.
175
City of College Station
Sanitation Fund
Fund Summary
FY 08 FY 08 FY 09 FY09 % Change in
10/30/08 12:28 PM FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Residential 4,112,330$ 4,242,835$ 4,320,000$ 4,450,000$ 4,450,000$ 4.88%
Commercial/Industrial 2,231,892 2,283,763 2,320,000 2,390,000 2,390,000 4.65%
Other Operating 65,406 85,491 110,153 113,000 113,000 32.18%
Investment Earnings 10,781 11,000 10,350 11,000 11,000 0.00%
Other Non Operating 8,850 5,000 2,100 2,000 2,000 -60.00%
Total Revenues 6,429,259$ 6,628,089$ 6,762,603$ 6,966,000$ 6,966,000$ 5.10%
EXPENDITURES AND TRANSFERS
Residential* 3,067,281$ 3,015,284$ 3,031,482$ 3,388,418$ 3,451,918$ 14.48%
Commercial* 2,322,579 2,221,813 2,268,331 2,389,945 2,389,945 7.57%
General & Admin Transfers 572,760 621,732 621,732 526,892 526,892 -15.25%
Outside Agency Funding 55,000 60,240 60,240 60,240 60,240 0.00%
Contingency - 40,000 40,000 40,000 40,000 0.00%
Total Operating Expenditures & Transfers 6,017,620$ 5,959,069$ 6,021,785$ 6,405,495$ 6,468,995$ 8.56%
NONOPERATING EXPENDITURES
Economic Development 12,500$ 12,500$ 12,500$ 12,500$ 12,500$ 0.00%
Other Non Operating - 40,000 - - 0 -100.00%
Return on Investment 409,000 463,000 463,000 487,000 487,000 5.18%
Total Non Operating Expenditures 421,500$ 515,500$ 475,500$ 499,500$ 499,500$ -3.10%
Total Operating & Non Operating Expenditures 6,439,120$ 6,474,569$ 6,497,285$ 6,904,995$ 6,968,495$ 7.63%
Increase/Decrease in Working Capital, modified
accrual budgetary basis (9,861)$ 153,520$ 265,318$ 61,005$ (2,495)$
Measurement Focus Adjustment 28,941$
Beginning Working Capital, accrual basis of
accounting 873,089$ 892,169$ 892,169$ 1,157,487$ 1,157,487$
Ending Working Capital, accrual basis of accounting 892,169$ 1,045,689$ 1,157,487$ 1,218,492$ 1,154,992$
Fund Balace Requirement 1,005,868$ 971,185$ 974,593$ 1,035,749$ 1,045,274$
* Residential and Commercial make up the Operations & Maintenance portion of the Sanitation Budget.
Residential
63.88%
Commercial/
Industrial
34.31%
Other
Operating
1.62%
Investment
Earnings
0.16%
Other Non
Operating
0.03%
Sanitation Fund - Sources
Residential*
49.54%Commercial*
34.30%
General &
Admin
Transfers
7.56%
Outside
Agency
Funding
0.86%
Contingency
0.57%
Economic
Development
0.18%
Return on
Investment
6.99%
Sanitation Fund - Uses
176
City of College Station
Sanitation Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Residential Collection 3,067,281$ 3,015,284$ 3,031,482$ 3,388,418$ 3,451,918$14.48%
Commercial Collection 2,322,579 2,221,813 2,268,331 2,389,945 2,389,945 7.57%
DIVISION TOTAL 5,389,860$ 5,237,097$ 5,299,813$ 5,778,363$ 5,841,863$11.55%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 1,676,074$ 1,713,651$ 1,689,336$ 1,797,924$ 1,797,924$4.92%
Supplies 296,627 325,834 410,697 462,112 462,112 41.82%
Maintenance 576,217 530,002 530,002 516,400 516,400 -2.57%
Purchased Services 2,840,942 2,667,610 2,669,778 3,001,927 3,065,427 14.91%
DIVISION TOTAL 5,389,860$ 5,237,097$ 5,299,813$ 5,778,363$ 5,841,863$11.55%
PERSONNEL SUMMARY BY ACTIVITY
Approved Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
ACTIVITY FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Residential Collection 25.50 25.50 24.00 24.15 24.15 0.62%
Commercial Collection 11.00 11.00 11.00 11.10 11.10 0.91%
DIVISION TOTAL 36.50 36.50 35.00 35.25 35.25 0.71%
Service Level Adjustments Total Cost
Residential:
63,500$
Sanitation Total 63,500$
Multi-family & Commercial Recycling Program Feasibility Study
177
PUBLIC WORKS
SANITATION
Description & Budget Explanation:
The Sanitation Division is responsible for the collection of all municipal refuse, recycling and
commercial refuse.
Program Name: Residential Collection
Service Level: Provide residential solid waste collection to College Station citizens.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of missed collection reports per week 0.13% 1.00% 1.00% 1.00%
Efficiency
- No. of labor hours per ton of household
garbage 1.19 1.7 1.7 1.7
- No. of labor hours per ton of bulky waste 3.08 4.9 4.9 4.9
- No. of labor hours per ton of Clean Green 4.36 6.5 6.5 6.5
- Cost per ton of household garbage $83.74 $80.00 $80.00 $80.00
- Cost per ton of bulky waste $217.38 $240.00 $240.00 $240.00
- Cost per ton of Clean Green $307.68 $320.00 $320.00 $320.00
- Residential monthly rate $14.40 $14.40 $14.40 $14.40
Output
- No. of household tons collected 13,646 17,340 17,400 17,748
- No. of bulky tons collected 5,756 5,610 5,700 5,814
- No. of Clean Green tons collected 2,398 2,550 2,600 2,652
Program Name: Residential Recycling
Service Level: Provide residential recycling collection to College Station citizens.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of missed collection reports per week 0.02% 1.00% 1.00% 1.00%
- Percent of Residential Municipal Solid Waste
(MSW) diverted annually 16.20% 22.00% 22.00% 22.00%
- Lbs. Collected per household 10.6 15 15 15
Efficiency
- Cost per ton, recycling $285.07 $220.00 $220.00 $220.00
- Revenue per ton, recycling $60.93 $40.00 $40.00 $40.00
- Net cost per ton, recycling (cost-revenues-
avoided disposal costs) $201 $180 $180 $180
Output
- No. of tons collected, recycling 1,060 1,020 1,050 1,071
- Avoided landfill costs $24,910 $27,540 $27,540 $28,091
178
Program Name: Commercial Collection
Service Level: Provide sanitation to College Station businesses and apartments.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- Percent of missed collection reports 0.025% 1.000% 1.000% 1.000%
Efficiency
- Labor-hours per ton 0.68 1.00 1.00 1.00
- Cost per ton $48.09 $40.00 $40.00 $40.00
Output
- No. of tons collected 38,402 36,000 36,000 37,080
179
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Parking Fees 607,442$ 640,500$ 630,000$ 661,500$ 661,500$ 3.28%
Parking Fines 11,349 15,450 16,000 16,480 16,480 6.67%
Investment Earnings 52,901 46,350 40,000 41,200 41,200 (11.11%)
Other 3,312 4,120 4,000 4,120 4,120 0.00%
Total Revenues 675,004$ 706,420$ 690,000$ 723,300$ 723,300$ 2.39%
EXPENDITURES
Parking Operations 446,446$ 517,236$ 524,871$ 507,342$ 507,342$ (1.91%)
General & Administrative Transfers 36,847 33,692 33,692 88,970 88,970 164.07%
Capital Outlay 174,048 165,000 - - (100.00%)
Transfers / Debt Service - - - 250,000 250,000 N/A
Total Expenditures 483,293$ 724,976$ 723,563$ 846,312$ 846,312$ 16.74%
Increase/Decrease in Working Capital 191,711$ (18,556)$ (33,563)$ (123,012)$ (123,012)$
Measurement focus adjustment 19,292$-$ -$ -$ -$
Beginning Working Capital 856,323$ 1,067,326$ 1,067,326$ 1,033,763$ 1,033,763$
Ending Working Capital 1,067,326$ 1,048,770$ 1,033,763$ 910,751$ 910,751$
City of College Station
Parking Enterprise Fund
Fund Summary
The Parking Enterprise Fund, accounts for revenues and
H[SHQGLWXUHVIURPWKH&LW\¶VSDUNLQJIDFLOLWLHV7KHVHUHYHQXHV
come from the Patricia Street parking lot, the College Main
Parking Garage, and metered street parking in the Northgate
area.
This fund is budgeted using the modified accrual basis of
accounting and the current financial resources measurement
focus. The budget measures the net change in working capital.
Actual 2007 Working Capital is necessary because the
SURSULHWDU\IXQG¶VILQDQFLDOVWDWHPHQWVDUHSUHSDUHGXVLQJWKH
economic resources measurement focus and the accrual basis of
accounting.
Revenues from all parking fees and fines are estimated to be
$677,980. Total revenues in FY09 are estimated to be $723,300.
Approved expenditures related to parking operations total
$846,312.
Parking Fees
91%
Parking Fines
2%Investment
Earnings
6%
Other
1%
Parking Enterprise Fund - Sources
Parking
Operations
60%
G&A
Transfers
10%
Transfers /
Debt Service
30%
Parking Enterprise Fund - Uses
180
City of College Station
Parking Enterprise Fund
Summary
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Parking 446,446$ 691,284$ 689,871$ 507,342$ 507,342$ (26.61%)
DIVISION TOTAL 446,446$ 691,284$ 689,871$ 507,342$ 507,342$ -26.61%
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 245,232$ 304,866$ 298,337$ 296,052$ 296,052$ (2.89%)
Supplies 12,557 19,423 17,840 19,335 19,335 (0.45%)
Maintenance 21,420 21,646 26,770 21,435 21,435 (0.97%)
Purchased Services 129,730 171,301 181,924 170,520 170,520 (0.46%)
General Capital 37,507 174,048 165,000 - - (100.00%)
DIVISION TOTAL 446,446$ 691,284$ 689,871$ 507,342$ 507,342$ -26.61%
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Parking 9.00 9.00 9.00 9.00 9.00 0.00%
DIVISION TOTAL 9.00 9.00 9.00 9.00 9.00 0.00%
EXPENDITURES
EXPENDITURES BY CLASSIFICATION
PERSONNEL SUMMARY
181
Utilities
CapitalProjectsBudget
On an annual basis, the City of College Station prepares a
five-year Capital Improvements Program (CIP). The CIP
is presented for City Council review as part of the annual
budget process. The program consolidates all anticipated
capital needs for which funding authorization exists. The
program is divided into several sections depending on the
services provided and the funding source.
Two categories of capital expenditures are defined by the
City. The first category of capital expenditure is for major
capital projects. Major capital projects are projects that
cost more than $50,000 and provide a fixed asset or
equipment that has a useful life of three years or more.
The second category of capital expenditure is for minor
capital projects. Minor capital projects are projects that
cost more than $5,000 and less than $50,000 and provide
a fixed asset or equipment that has a useful life of three
years or more.
Traditionally, revenue bonds are authorized to be issued
any time there is a need for financing capital construction
or acquisition and where the asset will reside in one or
more of the City's enterprise funds. The City's enterprise
funds include Electric, Water, Wastewater and Solid
Waste Collection. In FY08, Certificates of Obligation
were issued in lieu of utility revenue bonds. In FY09,
either Utility Revenue Bonds or Certificates of Obligation
will be issued for Utility capital projects. Generally,
Certificates of Obligation and Utility Revenue Bonds do
not require voter approval. The debt will be repaid from
revenues generated by the utilities. Funds in the amount
of $10,750,000 are estimated for Water capital projects
and funds in the amount of $3,750,000 for estimated for
Wastewater capital projects.
Among the decisions and proposals that accompany
capital project recommendations is an analysis of
potential ongoing costs and any potential impact on utility
rates that a project may have.
UTILITYCAPITALPROJECTS
Below are descriptions of the utility capital projects
included in the FY09 Approved Budget. The funds
expended on these projects are considered significant and
nonroutine.
ElectricCapitalProjects
$10,188,378 is the approved appropriation for electric
capital projects in FY09. As the electric capital projects
are considered competitive matter under Texas Senate
Bill No. 7, details of these projects cannot be outlined in
this summary, but will be provided to the City Council.
WaterCapitalProjects
In FY09, $12,171,159 is the approved appropriation for
water capital projects. Water production projects include
an estimated FY09 expenditure of 9,490,079. This
includes $2,992,087 for the construction of the Well #7
collection line. This line will progress from Water Well
#7 to a connection point in the existing wellfield.
Construction of Water Well #7 and the collection line is
anticipated to be complete in time for the peak demand in
the summer of FY09. The additional capacity is required
to meet TCEQ regulations for pumping capacity to match
projected population. Also included in the budget is
$840,000 for the design and start of construction on a
water line that will run parallel to the existing water line.
The existing line is currently operating at maximum
capacity. The parallel line will increase system capacity.
$3,100,000 is included for the purchase of land for future
well sites. As capacity needs grow, the City is preparing
for the construction of new wells. A component of this is
the land acquisition for new future wells. Also included in
the FY09 Approved Budget are funds in the amount of
$500,000 for the design of Well #8 and funds in the
amount of $950,000 for design of the Well #8 Collection
Line.
$200,578 is projected for the completion of the SCADA
system replacement. This project will replace the control
equipment that has exceeded its useful life. A projected
$457,414 is included for the completion of water plant
security upgrades that will help to minimize risks and
threats to the water production infrastructure. A projected
$450,000 is included for the Sandy Point Pump Station
Fiber Optic Line. This line will provide communications
between Dowling Road Pump Station and Sandy Point
Pump Station which will result in more effective
communications in the utility.
Funds in the amount of $4,625,184 are projected to be
expended on Distribution projects in FY09. This includes
$100,000 of general oversize participation (OP) funds.
These funds are used to help meet future capacity needs
by oversizing water lines above the minimum size
required to serve a development. $381,000 is included in
the FY09 budget for land acquisition and engineering on
the Reclaimed Water project. This is a multi-phase project
to deliver irrigation water to major users in College
Station. Phase I includes delivery of reclaimed water to
Veterans Park. $921,020 is the projected FY09
expenditure for the Wellborn Widening project. This
project was for the relocation of water lines outside of
future pavement areas in conjunction with Wellborn
Widening. A final phase is expected to be completed in
FY09. $723,164 is included for the completion of the
Barron Road water line extension. This project is for the
installation of water lines along Barron Road. A projected
expenditure of $1,300,000 is included for the purchase of
water service territory in the five areas annexed by the
182
City in 2002. An additional $1,000,000 is included for the
Raymond Stotzer West project. This project will provide
water to areas along Raymond Stotzer West. Finally,
$200,000 is included for the W. D. Fitch East project.
This project is for the installation of a lift station, gravity
line and force main to serve the annexed area along W. D.
Fitch.
Rehabilitation projects included in the FY09 Approved
Budget include $120,000 for the adjustments to water
lines that will occur as part of the Bee Creek IV and V
drainage project which will provide storm drainage
improvements to the flow capacity of Bee Creek
Tributary "A." An estimate of $254,944 is included for
the replacement of water lines along Tauber Street and
Stasney Street and $997,908 is included for the
replacement of water lines in the College Park/Breezy
Heights area. These last two projects are being completed
in connection with the Streets rehabilitation projects. The
existing infrastructure is being replaced in conjunction
with this project and capacity should increase as a result.
$885,000 is projected for the South Knoll/The Glade
project. This project is for the replacement of water lines
in the area bounded by Haines, Southwest Parkway,
Glade and Langford. These aging lines were identified in
a 2003 water study as in need of replacement. In addition,
$786,100 has been estimated for the Southwood 5-7
project. This project is for the replacement of water lines
in an area bounded by Southwest Parkway, Harvey
Mitchell Parkway, Welsh and Shadowood.
Contingency in the amount of $150,000 has been included
in the FY09 Approved Budget. These funds will be
available for use on unanticipated projects as well as to
offset project overruns. Finally, $360,000 has been
included for the meter replacement program that was
implemented in FY08. This program is for the
replacement of water meters on a routine basis to ensure
efficient water readings.
The FY09 Approved Budget includes $3,600,000 in
current revenues that will be transferred from operations
to fund water capital projects. Additionally, a debt issue
of $10,750,000 is projected in FY09 for water capital
projects.
WastewaterCapitalProjects
The FY09 Approved Budget includes $5,974,656 in
appropriations for numerous wastewater capital projects.
Collection projects include $100,000 for oversize
participation and planning. These funds are available to
meet future anticipated capacity in the construction of
wastewater lines above the minimum size needed to serve
the development. $1,580,000 is the estimated expenditure
for the construction of wastewater lines in annexed areas
along Raymond Stotzer West. Due to annexation,
development and expected future development,
wastewater services are necessary. $300,000 is the
projected expenditure for the Koppe Bridge Lift Station
project. This project is for the construction of a force
main sewer line from the existing Meadow Creek Lift
Station to Creek Meadow Lift Station. This project will
allow for the Meadow Creek Package Plant to be taken
off line. An expenditure of $100,000 is estimated for the
Nantucket Gravity Sewer project. This project will
include the installation of a gravity sewer line. $750,000
is projected for land acquisition and engineering
associated with the Lick Creek Replacement Trunk Line.
This project involves the replacement of a trunk line in
Lick Creek Park. This trunk line serves areas south of
Barron Road.
Funds in the amount of $198,898 are projected for the
installation of a water line, lift station, force main and
gravity line to serve Rock Prairie Road South of Carter
Lake. In addition, $450,000 is included for the completion
of wastewater improvements in the annexed William D.
Fitch area. These include the installation of a lift station,
gravity line and force main.
Rehabilitation projects included in the FY09 Approved
Budget include $291,094 for the alignment of a
wastewater collection line in the Emerald Parkway/Bent
Oak area that will correct poor flow conveyance.
$100,000 has been estimated for the relocation of
wastewater lines along Barron Road that need to be
moved in conjunction with the upgrade of Barron Road
from a two lane rural highway to a minor arterial road.
$300,000 is projected for the adjustments to wastewater
lines that will occur as part of the Bee Creek IV and V
drainage project which will provide storm drainage
improvements to the flow capacity of Bee Creek
Tributary "A." An estimate of $504,182 is included for
replacement of wastewater lines along Tauber Street and
Stasney Street and an estimate of $1,209,203 is included
for the replacement of wastewater lines in the College
Park/Breezy Heights area. Funds totaling $611,200 are
projected for the South Knoll/The Glade project. This
project is for the replacement of wastewater lines in the
area bounded by Haines, Southwest Parkway, Glade and
Langford. These aging lines were identified in a 2003
wastewater study as in need of replacement. Finally,
$936,000 has been included for the Southwood 5-7
project. This project is for the replacement of water lines
in an area bounded by Southwest Parkway, Harvey
Mitchell Parkway, Welsh and Shadowood.
Funds in the amount of $1,804,928 have been projected
for Treatment and Disposal projects. $285,000 is included
for clarifier improvements at the Carters Creek
Wastewater Treatment Plant (CCWWTP). These
improvements should improve the effectiveness of the
183
clarifiers. An additional $450,000 is included for
improvements to the Carters Creek service water system.
This will include the installation of a complete bleach
injection system with a bulk liquid bleach tank, an above
ground level PVC injection point, an improved bleach
pump, a cover for the entire system, and a paved drive for
the bulk delivery of bleach. In addition, $150,000 is
projected for the construction of catwalks around the Lick
Creek clarifiers. The catwalks will provide safe access for
the operators to operate and maintain the clarifiers.
$25,000 is included for engineering related to the Lick
Creek Holding Tank Improvements. This project will
ultimately expand the size of the waste sludge holding
tank at the Lick Creek Wastewater Treatment Plant
(LCWWTP). An additional $200,000 is estimated for
ATAD improvements at the CCWWTP. These include
constructing catwalks around the ATAD reactors,
replacing the ATAD motor operated valves, and
rehabilitating the ATAD cooling water system. $60,000 is
projected for Lick Creek Return Activated Sludge
Improvements. This project is for the hiring of an
engineer to modify the existing pumps, flow measurement
and sludge waste set up and for the implementation of
necessary modifications.
Funds in the amount of $163,928 are estimated for the
SCADA replacement project. This project will replace the
control equipment that has exceeded its useful life.
$100,000 is the projected expenditure for the Carters
Creek Lab and SCADA Building project. The existing
building no longer meets laboratory standards. The funds
estimated in FY09 will be for the design of the new
building. Construction is estimated for FY10. In addition,
$371,000 is estimated for Process Control Improvements
at CCWWTP. These include the installation of flow
meters on each plant’s influent line, the purchase and
installation of positive displacement pumps in each waste
sludge line and additional improvements.
Finally, contingency in the amount of $150,000 has been
included in the FY09 Approved Budget. These funds will
be available for use on unanticipated projects as well as to
offset project overruns.
A total of $3,750,000 in current revenues from operations
is estimated to be used to fund wastewater capital
projects. Additionally, a debt issue of $3,750,000 is
projected in FY09 for wastewater capital projects.
UNFUNDEDPROJECTS
The City has identified a number of unfunded projects
that have not been presented in the current Capital
Improvements Program. Some of these projects may be
presented for consideration in future budget years.
ADDITIONALO&MCOSTS
The City of College Station strives to provide superior
electric, water, and wastewater services to its citizens.
Part of this effort includes investment in the capital that
makes up the infrastructure. These investments take place
in the form of capital improvement projects. Some of
these improvements require additional operating and
maintenance (O&M) costs. These costs are identified and
ultimately become part of the cost of providing these
utility services. In some situations, the O&M cost of a
project is minimal and can be absorbed by the City
department that is benefiting the most from the project. In
other situations, the O&M cost is more significant and
funding for these additional expenses is addressed
through the Service Level Adjustment (SLA) process. In
these situations, SLAs are submitted for the O&M needs
of the capital projects and funding is considered as part of
the budget process.
Departments are expected to consider the impact of
current and planned capital improvement projects on
operations and maintenance (O&M) budgets. This
analysis is a component of the 5-year Strategic Business
Plans that are completed by all City departments.
Projections as to the impact of capital projects on O&M
budgets that are included in the Strategic Business Plans
are used by the Finance Office in financial forecasting.
The FY09 Approved Budget includes funds in the amount
of $88,000 for the operations and maintenance costs
associated with new lift stations. This is for the funding
for the purchase of electricity to operate the lift stations
and for and landscaping service for grounds maintenance
for the addition of up to seven wastewater lift stations and
one wastewater package plant. In addition, funds are
included for the addition of one Wastewater Treatment
Plant Operator position and a vehicle. This position will
be responsible for the seven additional sewage lift stations
and one additional package plant that are anticipated to
come on-line due to the continued growth of the City.
$152,000 was included in the FY08 Approved Budget for
the O&M costs related to the operation of Well #7.
Included in this amount is $150,000 for the annual electric
utility costs associated with the operation of the well and
$2,000 for the annual landscaping service costs that will
be required for the site.
A more detailed sheet at the end of this section reflects
the projected operations and maintenance associated with
the Utility capital projects.
184
the heart of the Research Valley
185
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2012-2013
ACTUAL FY 07-08 ESTIMATE
FY06 - 07 REVISED BUDGET FY07-08
BEGINNING FUND BALANCE:$6,410,352 $2,805,968 $2,805,968
SUBTOTAL ADDITIONAL RESOURCES $5,359,064 $11,962,000 $7,754,000
TOTAL RESOURCES AVAILABLE $11,769,416 $14,767,968 $10,559,968
TOTAL EXPENDITURES $11,211,309 $12,518,757 $9,687,408
MEASUREMENT FOCUS ADJUSTMENT 2,247,861$
ENDING FUND BALANCE:$2,805,968 $2,249,211 $872,560
186
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2012-2013
FY 08-09
APPROVED PROJECTED PROJECTED PROJECTED PROJECTED
BUDGET FY09-10 FY10-11 FY11-12 FY12-13
$872,560 $435,182 $69,182 $22,182 $90,182
$9,751,000 $8,450,000 $6,626,000 $5,083,000 $7,281,000
$10,623,560 $8,885,182 $6,695,182 $5,105,182 $7,371,182
$10,188,378 $8,816,000 $6,673,000 $5,015,000 $7,185,000
$435,182 $69,182 $22,182 $90,182 $186,182
187
WATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT WORK REQUEST BUDGET APPROPRIATIONS FY07-08 FY08-09
NUMBER NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:11,127,771$ 84,326$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS/CERTIFICATES OF OBLIGATION 15,100,000$ 10,750,000$
INTEREST ON INVESTMENTS 16,000 12,000
TRANSFERS FROM OPERATIONS 1,000,000 3,600,000
OTHER - 3,525,260
SUBTOTAL ADDITIONAL RESOURCES 16,116,000$ 17,887,260$
TOTAL RESOURCES AVAILABLE 27,243,771$ 17,971,586$
PRODUCTION PROJECTS
SOURCE AND SUPPLY PLANT - WSWOC
WELL #7 WT0106 WF0353607 3,607,952 3,607,952 - -
WELL #7 COLLECTION LINE WT0203 WF0353621 3,719,876 808,850 2,911,026 -
PARALLEL WELLFIELD COLL LINE PH I - WF0352553 4,262,746 1,355,000 920,191 1,987,555
PARALLEL WATER TRANS LINE - SH21 - VILLA MARIA WT0116 WF0352317 9,138,793 5,930,864 3,207,929 -
LAND ACQUISITION - WELLS WT0206 WF0377324 6,622,614 600,000 2,880,614 3,142,000
WELL #8 - WF1097966 4,200,000 - - 500,000
WELL#8 COLLECTION LINE - WF1097967 3,600,000 - - 950,000
WATER PUMPING AND TREATMENT PLANT - WPWOC
SANDY POINT CHEMICAL SYS REPLACEMENT - TBD 1,698,964 - - -
WATER WELL #2 PUMP REPLACEMENT - WF1048923 185,000 - 185,000 -
WATER GENERAL PLANT - WGWOC
SCADA REPLACEMENT - WF0742940 351,751 123,751 228,000 -
WATER PLANT SECURITY - WF0466439 1,567,969 1,492,969 75,000 -
SPPS FIBER OPTIC LINE - WF1062516 500,000 500,000 - -
CLOSED PROJECTS 250,000
SUBTOTAL 10,657,760$ 6,579,555$
DISTRIBUTION PROJECTS
TRANSMISSION AND DISTRIBUTION PLANT - WTWOC
OVERSIZED PARTICIPATION - WF0934457 ANNUAL - 100,000 100,000
VICTORIA WATER OP - WF0537425 100,000 100,000 - -
WATER RECLAIM / IRRIGATION WT0110 WF0995711 3,606,730 575,730 - -
WELLBORN WIDENING - WF0613546 4,250,000 4,250,000 - -
BARRON ROAD WATER SERVICE EXT - WF0379197 2,383,253 2,384,475 - -
PURCHASE ANNEXED AREAS - TBD 1,300,000 - - 1,300,000
RAYMOND STOTZER WEST - TBD 1,500,000 - - 1,000,000
EAGLE AVENUE EXT - WF1095364 92,000 50,000 42,000 -
W.D. FITCH WATER LINE EXTENSION - WF1092576 25,000 25,000 - -
2002 ANNEXATION PROJECTS
ROCK P RD S OF CARTER LAKE (AREA 5) - WF0805789 178,811 434,000 - -
WILLIAM D FITCH EAST (AREA 6) - WF0805807 672,000 397,000 275,000 -
WATER LINE - NEW CEMETERY WF1048137 120,000 - 120,000 -
DONATED WATER NA
CLOSED PROJECTS
SUBTOTAL 537,000$ 2,400,000$
BUDGETAPPROPRIATIONS
188
WATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
5,874,694$ 11,127,771$ 84,326$ 112,614$ 124,934$ 75,034$ 124,034$ 413,034$
10,750,000$ 6,900,000$ 10,750,000$ 15,000,000$ 1,200,000$ -$ 500,000$ -$
250,291 167,700 12,000 12,400 11,900 9,000 4,000 4,000
- - 3,600,000 1,025,000 900,000 750,000 500,000 350,000
- - 3,525,260 - - - - -
11,000,291$ 7,067,700$ 17,887,260$ 16,037,400$ 2,111,900$ 759,000$ 1,004,000$ 354,000$
16,874,985$ 18,195,471$ 17,971,586$ 16,150,014$ 2,236,834$ 834,034$ 1,128,034$ 767,034$
273,611 112,211 3,222,130 - - - - - -
151,476 28,098 548,215 2,992,087 - - - - -
17,691 26,595 355,000 840,000 3,023,460 - - - -
2,071,564 281,780 6,785,449 - - - - - -
22,613 182,058 3,317,943 3,100,000 - - - - -
- - 500,000 3,700,000 - - - -
- - 950,000 2,650,000 - - - -
-
- - - - 259,164 1,439,800 - - -
- - 185,000 - - - - - -
-
18,751 90,422 42,000 200,578 - - - - -
910,662 150,118 49,775 457,414 - - - - -
- 50,000 450,000 - - - - -
382,648 181,023
3,466,368$ 1,253,929$ 14,736,536$ 9,490,079$ 9,632,624$ 1,439,800$ -$ -$ -$
- 100,000 100,000 100,000 100,000 100,000 100,000 100,000
18,061 11,895 70,044 - - - - - -
41,730 84,000 381,000 3,100,000 - - - -
891,225 2,400,876 36,879 921,020 - - - - -
1,136,924 23,165 500,000 723,164 - - - - -
- - - 1,300,000 - - - - -
- - - 1,000,000 500,000 - - - -
- - 92,000 - - - - - -
- - 25,000 - - - - - -
-
3,812 15,489 159,510 - - - - - -
2,944 998 57,002 200,000 411,056 - - - -
- - 120,000 - - - - - -
24,380
679,590 456,832
2,094,697$ 3,156,392$ 1,701,267$ 4,625,184$ 4,111,056$ 100,000$ 100,000$ 100,000$ 100,000$
PROJECTEDEXPENDITURES
189
WATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT WORK REQUEST BUDGET APPROPRIATIONS FY07-08 FY08-09
NUMBER NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
REHABILITATION PROJECTS:
BARRON ROAD REHAB - WF0654325 100,000$ 100,000 - -
BEE CREEK PHASES IV & V TBD 120,000 - 120,000 -
TAUBER & STASNEY - WF0625888 279,347 70,000 50,000 159,347
COLLEGE PARK/BREEZY HEIGHTS - WF0595915 1,640,000 1,640,000 - -
SOUTH KNOLL/THE GLADE - WF1044480 1,725,000$ - 900,000 825,000
SOUTHWOOD 5-7 - WF1105425 1,507,500 - - 1,507,500
CHURCH AVE PHASE II WF0632256 51,000 51,000 - -
CLOSED PROJECTS 6,743
SUBTOTAL 1,076,743$ 2,491,847$
CAPITAL PROJECTS CONTINGENCY - WF0608079 30,000 150,000
METER REPLACEMENT PROGRAM 360,000
CAPITAL PROJECTS SUBTOTAL 59,106,306 12,301,503$ 11,981,402$
(20,332,443)
GENERAL AND ADMINISTRATIVE 309,836 83,757
DEBT ISSUANCE COST 114,000 106,000
TOTAL EXPENDITURES 12,725,339$ 12,171,159$
MEASUREMENT FOCUS ADJUSTMENT
ENDING FUND BALANCE:14,518,432$ 5,800,427$
190
WATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
- - 100,000 - - - - - -
- - - 120,000 - - - - -
21,403 - 3,000 254,944 - - - - -
68,572 18,895 554,625 997,908 - - - - -
- - 40,000 885,000 800,000 - - - -
- 786,100 721,400 - - - -
2,175 - 48,825 - - - - - -
511,884 158,056 - - - - - -
92,150$ 530,779$ 904,506$ 3,043,952$ 1,521,400$ -$ -$ -$ -$
30,000 150,000 150,000 150,000 150,000 150,000 150,000
360,000 360,000 360,000 360,000 360,000 360,000 360,000
4,941,100$ 17,732,309$ 17,669,215$ 15,775,080$ 2,049,800$ 610,000$ 610,000$ 610,000$
214,339 309,836 83,757 100,000 100,000 100,000 100,000 100,000
5,880 69,000 106,000 150,000 12,000 - 5,000 -
5,161,319$ 18,111,145$ 17,858,972$ 16,025,080$ 2,161,800$ 710,000$ 715,000$ 710,000$
(585,896)$
11,127,771$ 84,326$ 112,614$ 124,934$ 75,034$ 124,034$ 413,034$ 57,034$
191
WASTEWATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT WORK REQUEST BUDGET APPROPRIATIONS FY07-08 FY08-09
NUMBER NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:3,749,030$ 1,567,770$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS/CERTIFICATES OF OBLIGATION 3,200,000$ 3,750,000$
INTEREST ON INVESTMENTS 11,100 14,000
TRANSFERS FROM OPERATIONS 2,200,000 3,750,000
INTERGOVERNMENTAL - 799,539
OTHER - -
SUBTOTAL ADDITIONAL RESOURCES 5,411,100$ 8,313,539$
TOTAL RESOURCES AVAILABLE 9,160,130$ 9,881,309$
COLLECTION PROJECTS
COLLECTION PLANT - SCWOC
OVERSIZE PARTICIPATION - WF0968503 100,000 - - 100,000
KYLE VIEW LIFT STATION - WF0968503/002 85,690 - 85,690 -
RIVER OAKS DEVELOPMENT AGREEMENT - WF0968503/003 80,329 - 80,329 -
RAYMOND STOTZER WEST - TBD 1,978,000 1,978,000 - -
KOPPE BRIDGE LIFT STATION WF1097963 400,000 50,000 50,000 300,000
WESTMINSTER SEWER LINE-DESIGN/LAND - WF0786101 27,000 27,000 - -
NANTUCKET GRAVITY SEWER WF1094676 125,000 25,000 - 100,000
LICK CREEK REPLACEMENT TRUNK LINE - PHASE I WF0912284 2,825,000 25,000 - 750,000
ANNEXATION PROJECTS
ROCK P RD S OF CARTER LAKE (AREA 5) - WF0805744 221,000 221,000 - -
WILLIAM D FITCH EAST (AREA 6) - WF0805756 638,000 488,000 150,000 -
CLOSED PROJECTS -
SUBTOTAL 366,019$ 1,250,000$
REHABILITATION PROJECTS:
EMERALD PKWY / BENT OAK - WF0626151 297,064 150,006 - 147,058
HONDO/SOUTHWEST PKWY REHAB - WF1017719 300,000 - 300,000 -
BARRON ROAD REHAB - WF0654332 100,000 100,000 - -
BEE CREEK COMBINED WASTEWATER WF0738214 164,500 164,500 - -
BEE CREEK PH IV & V WASTEWATER TBD 300,000 - 300,000 -
CHURCH AVENUE REHAB - PHASE II - WF0632257 103,313 66,687 36,626 -
TAUBER & STASNEY REHAB - WF0625893 526,671 120,000 - 406,671
COLLEGE PARK/BREEZY HEIGHTS - WF0595926 1,305,000 1,305,000 - -
SOUTH KNOLL / THE GLADE - WF1044485 1,215,400 - 634,200 581,200
SOUTHWOOD 5-7 - WF1105424 1,794,000 - - 1,794,000
CLOSED PROJECTS 200,000
SUBTOTAL 1,470,826$ 2,928,929$
BUDGET APPROPRIATIONS
192
WASTEWATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
4,042,118$ 3,749,030$ 1,567,770$ 376,077$ 453,877$ 324,277$ 532,977$ 494,277$
5,300,000$ 2,200,000$ 3,750,000$ 4,400,000$ 2,750,000$ -$ -$ -$
61,017 65,900 14,000 9,000 7,900 8,700 11,300 10,800
- 1,000,000 3,750,000 750,000 450,000 500,000 250,000 300,000
- - 799,539 - - - - -
- - - - - - - -
5,361,017$ 3,265,900$ 8,313,539$ 5,159,000$ 3,207,900$ 508,700$ 261,300$ 310,800$
9,403,135$ 7,014,930$ 9,881,309$ 5,535,077$ 3,661,777$ 832,977$ 794,277$ 805,077$
- 1,613 - 100,000 100,000 100,000 100,000 100,000 100,000
- - 85,690 - - - - - -
- - 80,329 - - - - - -
- - 398,000 1,580,000 - - - - -
- - 100,000 300,000 - - - - -
- - 27,000 - - - - - -
- - 25,000 100,000 - - - - -
- - 25,000 750,000 1,650,000 400,000 - - -
-
-
2,944 19,158 - 198,898 - - - - -
544 27,835 9,621 450,000 150,000 - - - -
1,604,980 350,748
3,488$ 1,653,586$ 1,101,388$ 3,478,898$ 1,900,000$ 500,000$ 100,000$ 100,000$ 100,000$
4,843 1,127 - 291,094 - - - - -
- - 300,000 - - - - - -
- - - 100,000 - - - - -
49,382 109,938 5,180 - - - - - -
- - - 300,000 - - - - -
16,313 - 87,000 - - - - - -
19,489 - 3,000 504,182 - - - - -
66,610 19,187 10,000 1,209,203 - - - - -
- - 40,000 611,200 564,200 - - - -
- - - 936,000 858,000 - - - -
577,819 556,393 916,406
734,456$ 686,645$ 1,361,586$ 3,951,679$ 1,422,200$ -$ -$ -$ -$
PROJECTED EXPENDITURES
193
WASTEWATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED
PROJECT WORK REQUEST BUDGET APPROPRIATIONS FY07-08 FY08-09
NUMBER NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
TREATMENT & DISPOSAL PROJECTS
TREATMENT & DISPOSAL/PUMPING PLANT - SPWOC
CARTERS CREEK UV IMPROVEMENTS - WF0585450 1,433,981 830,686 603,295 -
CARTERS CREEK CLARIFIER IMPROVEMENTS WF1104545 285,000 175,000 30,000 80,000
CARTERS CREEK HEADWORKS IMP TBD 2,150,000 - 125,000 -
CARTERS CREEK SERVICE WATER IMP WF0930104 450,000 150,000 300,000 -
LICK CREEK CLARIFIER CATWALKS WF1042497 250,000 200,000 - 50,000
SLUDGE TREATMENT & DISPOSAL/PUMPING PLANT - SSWOC
CARTERS CREEK BLOWER OVERHAULS WF0987094 140,000 80,000 60,000 -
LICK CREEK CENTRIFUGE IMPROVEMENTS TBD 400,000 - 50,000 -
LICK CREEK SLUDGE HOLDING TANK IMP TBD 225,000 97,514 - -
CARTERS CREEK ATAD IMPROVEMENTS WF1104547 900,000 - - 900,000
CARTERS CREEK BAR SCREENS TBD 50,000 - 50,000 -
LICK CREEK RETURN ACTIVATED SLUDGE MODIFICATIONS TBD 60,000 - - 60,000
SEWER GENERAL PLANT - SGWOC
SCADA REPLACEMENT - WF0742950 362,000 289,500 72,500 -
CARTERS CREEK FUELING STATION TBD 150,000 - - -
CARTERS CREEK LAB AND SCADA BUILDING TBD 600,000 - 100,000
PROCESS CONTROL IMPROVEMENTS WF1104553 371,000 35,000 - 336,000
CLOSED PROJECTS
SUBTOTAL 1,290,795$ 1,526,000$
CAPITAL PROJECTS CONTINGENCY TBD 150,000 150,000
CAPITAL PROJECTS SUBTOTAL 20,146,929 3,277,640$ 5,854,929$
(8,878,622)
GENERAL AND ADMINISTRATIVE 290,418 82,227
DEBT ISSUANCE COST 59,000 37,500
TOTAL EXPENDITURES 3,627,058$ 5,974,656$
MEASUREMENT FOCUS ADJUSTMENT
ENDING FUND BALANCE:5,533,072$ 3,906,653$
194
WASTEWATERSERVICE
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
75,667 49,391 1,308,923 - - - - - -
- - 285,000 - - - - -
- - - 150,000 2,000,000 - - -
- - 450,000 - - - - -
- 100,000 150,000 - - - - -
-
-
- 140,000 - - - - - -
- - - 40,000 360,000 - - -
- - 25,000 200,000 - - - -
- - 200,000 600,000 100,000 - - -
- - 50,000 - - - - - -
- - 60,000 - - - - -
-
-
- 34,144 163,928 163,928 - - - - -
- - - - 150,000 - - -
- - 100,000 500,000 - - - -
- 371,000 - - - - -
2,887,475 758,917
75,667$ 2,971,011$ 2,521,768$ 1,804,928$ 1,490,000$ 2,610,000$ -$ -$ -$
- - 150,000 150,000 150,000 150,000 150,000 150,000 150,000
813,611$ 5,311,241$ 5,134,742$ 9,385,505$ 4,962,200$ 3,260,000$ 250,000$ 250,000$ 250,000$
98,149 290,418 82,227 75,000 50,000 50,000 50,000 50,000
3,089 22,000 37,500 44,000 27,500 - - -
5,412,479$ 5,447,160$ 9,505,232$ 5,081,200$ 3,337,500$ 300,000$ 300,000$ 300,000$
(241,626)$
3,749,030$ 1,567,770$ 376,077$ 453,877$ 324,277$ 532,977$ 494,277$ 505,077$
195
Projected Projected Projected Projected Projected
FY09 FY10 FY11 FY12 FY13 Comments
Water Projects
Well #7 -$ 153,841$ 158,456$ 163,210$ 168,106$ Supplies and utility costs
Well #7 Collection Line - 3,780 3,893 4,010 4,131 Line Maintenance
Well #8 - - 60,000 61,800 63,654 Supplies and utility costs
Well # 8 Collection Line - - 4,300 4,429 4,562 Line Maintenance
SPPS Chemical System Replacement - - - 35,200 36,256 Personnel (1 FTE), supplies and utility costs
Water Plant Security - 45,000 46,350 47,741 49,173 Maintenance service contract
Reclaimed Water - Irrigation - - 76,000 78,280 80,628
Personnel (1 FTE), supplies, vehicle maintenance,
training, utility costs and vehicle (1 pickup truck)
Water Project Totals -$ 202,621$ 349,000$ 394,670$ 406,510$
Wastewater Projects
Emerald Parkway/Bent Oak - 6,200 3,125 3,219 3,315 Line Maintenance
Carters Creek UV Improvements 92,000 94,760 97,603 100,531 103,547 Supplies, maintenance contract and utility costs
Carters Creek Clarifier Improvements - 2,700 2,781 2,864 2,950 Supplies and maintenance
Carters Creek Headworks Improvements - - - 83,500 86,005 Supplies, maintenance contract and utility costs
Carters Creek Service Water Improvements - 28,000 28,840 29,705 30,596 Supplies, maintenance contract and utility costs
SCADA Replacement - 13,000 13,390 13,792 14,205 Maintenance and service contract
Carters Creek Lab and SCADA Building - - 900 927 955 Janitorial, Maintenance, Utility costs
Wastewater Project Totals 92,000$ 144,660$ 146,639$ 234,538$ 241,574$
BVSWMA Projects
RPR Gas Recovery and Final Cover 7,000 7,210 7,426 7,649 7,879 Maintenance and supplies for flare system
RPR Scale Installation 3,500 3,605 3,713 3,825 3,939 Maintenance of scale
Twin Oaks Buildings and Infrastructure - TBD TBD TBD TBD
Twin Oaks Cell Construction - TBD TBD TBD TBD
Twin Oaks Landfill Communications - TBD TBD TBD TBD
Twin Oaks Compost Facility - - - - TBD
BVSWMA Project Totals 10,500$ 10,815$ 11,139$ 11,474$ 11,818$
Total Estimated O&M Costs 102,500$ 358,096$ 506,778$ 640,681$ 659,902$
Enterprise Funds Capital Improvement Projects
Estimated Operations and Maintenance Costs*
*The Operations and Maintenance costs reflected above are estimates based on anticipated costs associated with each project. In some situations, the O&M cost of a project is
minimal and can be absorbed by the City department that is benefiting the most from the project. In other situations, the O&M cost is more significant and funding for these
additional expenses is addressed through the Service Level Adjustment (SLA) process. As the projects become better defined, the O&M estimates may be revised.
The estimated O&M costs of the new landfill are
currently under review. It is anticipated that a
significant portion of the O&M costs of the new
landfill will be offset with the closing of the existing
landfill.
196
HotelTax Fund
The primary funding source for the Hotel Tax Fund is the
Hotel tax, a consumption type tax authorized under state
statute. This tax allows the City to collect up to its current
tax rate of 7% on rental income of hotels and motels
within the city limits.
The use of funds derived from the Hotel Tax Fund can
only be spent if the following two-part test is met.
1. Every expenditure must directly enhance and
promote tourism and the convention and hotel
industry.
2. Every expenditure must clearly fit into one of six
statutorily provided categories for expenditure of
local hotel occupancy tax revenues.
a) Funding the establishment, improvement, or
maintenance of a convention or visitor
information center.
b) Paying for the administrative costs for
facilitating convention registration.
c) Paying for tourism related advertising, and
promotion of the city or its vicinity.
d) Funding programs that enhance the arts.
e) Funding historical restoration or preservation
projects.
f) Sporting events where the majority of
participants are tourists in cities located in a
county with a population of 290,000 or less.
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page
F-1.
Hotel Tax Fund revenue is projected to increase by 3.86%
over the FY08 revised budget to $3,435,000.
Total expenditures and transfers in the Hotel Tax Fund
are budgeted to be $9,229,826.
197
City of College Station
Hotel Tax Fund
Fund Summary
10/30/08 1:10 PM
FY 08 FY 08 FY09 FY 09 % Change in
FY 07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance 4,290,202$ 5,644,754$ 5,644,754$ 6,924,008$ 6,924,008$
REVENUES
Taxes 2,980,250$ 3,080,000$ 3,200,000$ 3,360,000$ 3,360,000$ 9.09%
Investment Earnings 293,091 227,325 228,000 75,000 75,000 -67.01%
Other 500 - 1,005 - - N/A
Total Revenues 3,273,841$ 3,307,325$ 3,429,005$ 3,435,000$ 3,435,000$ 3.86%
Total Funds Available 7,564,043$ 8,952,079$ 9,073,759$ 10,359,008$ 10,359,008$ 15.72%
EXPENDITURES & TRANSFERS
City Operations:
Parks Programs & Events 474,640$ 452,751$ 452,751$ 505,826$ 529,826$ 17.02%
Convention Center Costs - 1,509,761 - - - -100.00%
Convention Center Capital - 1,700,000 - 7,000,000 7,000,000 311.76%
Other 22,149 142,000 142,000 - - -100.00%
Total City Operations Expenditures 496,789$ 3,804,512$ 594,751$ 7,505,826$ 7,529,826$ 97.92%
Outside Agency Funding Expenditures:
Convention & Visitors Bureau 1,060,000$ 1,060,000$ 1,060,000$ 1,060,000$ 1,160,000$ 9.43%
Arts Council 300,000 300,000 300,000 340,000 340,000 13.33%
Northgate District Association 12,500 37,500 25,000 - - -100.00%
George Bush Presidential Library - 100,000 100,000 100,000 100,000 0.00%
Veteran's Memorial 50,000 - - 50,000 50,000 N/A
BV Museum of Natural History & Science - - - - - N/A
Total Outside Agency Funding Expenditures 1,422,500$ 1,497,500$ 1,485,000$ 1,550,000$ 1,650,000$ 10.18%
Contingency -$ 140,000$ 70,000$ 50,000$ 50,000$ -64.29%
Total Operating Expenses & Transfers 1,919,289$ 5,442,012$ 2,149,751$ 9,105,826$ 9,229,826$ 69.60%
Increase (Decrease) in Fund Balance 1,354,552$ (2,134,687)$ 1,279,254$ (5,670,826)$ (5,794,826)$
Ending Fund Balance 5,644,754$ 3,510,067$ 6,924,008$ 1,253,182$ 1,129,182$
Taxes
98%
Investment
Earnings
2%
Hotel Tax Fund - Sources
Parks
Programs &
Events
6%
Convention
Center Capital
76%
18%
Hotel Tax Fund - Uses
Outside Agency Funding
198
CommunityDevelopmentFund
The Community Development Fund is used to account for
grants received by the City for use in revitalizing low-
income areas and addressing the needs of low and moderate
income citizens.
The City has submitted an action plan to HUD for FY09 to
receive the Community Development Block Grant (CDBG)
and the Home Grant. The CDBG program is a federal
entitlement program that provides basic funding for general
programs and administration. The grant allows
administrators flexibility in the use of funds for a wide
variety of eligible activities. The Home Grant is a yearly
entitlement grant that can only be used for housing
programs that assist Low/Moderate Income (LMI)
individuals.
Community Development Block Grant funds are allocated
to projects including housing assistance and rehabilitation,
demolition projects and acquisitions. Other elegible
expenditures include interim assistance, public service
agency funding and Code Enforcement activities.
The City currently uses Home Grant funds for owner-
occupied rehabilitation assistance and down payment
assistance. Funds are also approved for Community
Development Housing Organizations (CHDO) activities,
new construction, and Tenant Based Rental Assistance
(TBRA).
Community Development Funds are also used for capital
projects in areas that qualify for these funds. Both CDBG
and HOME allocations are based on a formula that includes
criteria such as the age and condition of a community’s
housing stock, incidents of overcrowding, and the
demographic characteristics of the city.
This fund is prepared on the modified accrual basis of
accounting. Under this basis revenues are recognized when
they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page
F-1.
For FY09, the City anticipates receiving $4,044,517 in total
authorizations from the federal government. This amount is
comprised of new authorizations and unspent
authorizations from the prior fiscal year. The City
anticipates receiving $2,563,184 in CDBG funds. HOME
funds total $1,461,333.
Approved expenditures for FY09 total $4,024,517. Of this
total, $2,563,184 is allocated for CDBG elegible
expenditures and $1,461,333 is for Home grant
expenditures.
199
CityofCollegeStation
CommunityDevelopmentFund
FundSummary
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
BEGINNING FUND BALANCE 985,276$ 1,015,617$ 1,015,617$ 1,025,617$ 1,025,617$
REVENUES
Grants
Community Development Block Grant 960,977$ 2,153,013$ 1,285,260$ 2,563,184$ 2,563,184$ 19.05%
Home Grant 427,094 1,475,735 803,872 1,461,333 1,461,333 -0.98%
Recaptured Funds 21,627 10,000 10,000 20,000 20,000 100.00%
Total Revenues 1,409,698$ 3,638,748$ 2,099,132$ 4,044,517$ 4,044,517$ 11.15%
TOTAL FUNDS AVAILABLE 2,394,974$ 4,654,365$ 3,114,749$ 5,050,134$ 5,070,134$ 8.93%
EXPENDITURES AND TRANSFERS
Community Development Block Grant
Housing Assistance/Rehab 20,528$ 75,911$ -$ 97,629$ 97,629$ 28.61%
Clearance/Demolition 262 40,868 3,980 10,000 10,000 -75.53%
Acquisitions 80,899 762,909 10,090 1,948,126 1,948,126 155.35%
Interim Assistance - 5,000 - 5,000 5,000 0.00%
Public Service Agency Funding 152,273 171,372 191,372 165,612 165,612 -3.36%
Code Enforcement 100,969 109,889 113,971 116,000 116,000 5.56%
Administrative Fees 203,692 228,496 229,496 220,817 220,817 -3.36%
Total CDBG Expenditures 944,425$ 2,153,013$ 1,285,260$ 2,563,184$ 2,563,184$ 19.05%
Home Grant
Housing Assistance/Rehab 40,185$ 63,700$ -$ 101,585$ 101,585$ 59.47%
Homebuyer’s Assistance 47,804 77,263 63,055 126,000 126,000 63.08%
CHDO 101,783 517,533 91,780 562,598 562,598 8.71%
New Construction 59 819 89 290 512 023 461 778 461 778 417 17%New Construction 59,819 89,290 512,023 461,778 461,778 417.17%
Tenant Based Rental Assistance 18,350 14,265 31,915 50,000 50,000 250.51%
CHDO Operating Expenses 1,311 471,363 38,631 94,812 94,812 -79.89%
Administrative Fees 69,964 66,468 66,468 64,560 64,560 -2.87%
Total Home Expenditures 434,932$ 1,475,735$ 803,872$ 1,461,333$ 1,461,333$ -0.98%
Cedar Creek Affordable Housing -$ 240,394$ -$ -$ -$ -100.00%
Total Cedar Creek Expenditures -$ 240,394$ -$ -$ -$ -100.00%
Total Operating Expenses & Transfers 1,379,357$ 3,869,142$ 2,089,132$ 4,024,517$ 4,024,517$ 4.02%
Expenditures Under (Over) Revenues 30,341$ (230,394)$ 10,000$ 20,000$ 20,000$
ENDING FUND BALANCE 1,015,617$ 785,223$ 1,025,617$ 1,045,617$ 1,045,617$
Community
Development
BlockGrant
63%
HomeGrant
36%
Recaptured
Funds
1%
CommunityDevelopmentFundͲ Sources
CDBG
Expenditures
64%
HomeGrant
Expenditures
36%
CommunityDevelopmentFundͲ Uses
200
City of College Station
Community Development Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Community Development -$ 354,144$ 354,940$ 341,814$ 341,814$-3.48%
DIVISION TOTAL -$ 354,144$ 354,940$ 341,814$ 341,814$N/A
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ 284,537$ 310,880$ 293,551$ 293,551$3.17%
Supplies - 6,160 2,030 3,996 3,996 -35.13%
Maintenance - 8,530 8,530 7,960 7,960 -6.68%
Purchased Services - 54,917 33,500 36,307 36,307 -33.89%
Capital Outlay - - -N/A
DIVISION TOTAL -$ 354,144$ 354,940$ 341,814$ 341,814$ -3.48%
PERSONNEL BY DIVISION
Approved Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Community Development 0.0 0.0 4.0 4.0 4.0 0.00%
DIVISION TOTAL 0.0 0.0 4.0 4.0 4.0 0.00%
*Community Development personnel was accounted for in the General Fund until FY08
201
Description & Budget Explanation:
Line of Business: Facilitate Strong and Effective Partnerships with Public Service Agencies
Service Levels:1) Funding and oversight of health and human service programs
2) Provide technical assistance
3) Attend and participate in stakeholder meetings
4) Assess program efficacy
Performance Measures FY 07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Efficiency
-Number of desk / on-site monitorings* 7 7 8 8
Output
- Number of programs provided technical assistance ** N/A N/A 15 16
- Number of social service programs funded ** N/A N/A 8 8
- Total clients assisted ** 6,728 3,411 3,411
* Includes technical assistance provided to both agencies funded by the City and those seeking funding and receiving assistance
in program assessment and development
** As level or reduced CDBG funding is expected, the number of public service agency programs funded is likely to remain the same.
Ultimately, the number of programs funded and monitored and number of clients served is recommended by the JRFRC and
approved by City Council based on local need
Line of Business: Provide Affordable Housing
Service Levels:1) Promote new affordable housing
2) Renovate or replace existing sub-standard housing
3) Demolish dilapidated housing
4) Facilitate the provision of Tenant-Based Rental Assistance
Performance Measures: FY 07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Efficiency
- Percentage of HOME disbursed on eligible projects N/A N/A 79% 80%
Output
- Home buyers assisted / 54 45 40 45
Counseling purchase 6 10 8 9
- TBRA Applications processed N/A N/A 87 87
- Affordable units replaced, renovated, or constructed * 4 20 16 16
- Dilapidated structures demolished 2 2 2 4
Habitat for Humanity and other affordable housing developers, to include Housing Tax Credit prospects.
COMMUNITY DEVELOPMENT
The Community Development Division is responsible for providing affordable housing and public assistance to benefit low/moderate
Income individuals through the Community Development Block Grant (CDBG) and HOME Investment Partnership grants from the U. S.
Department of Housing and Urban Development. Programs include housing rehabilitation, down payment assistance, public facility
improvements, public service agency assistance, and general administrative oversight. Community Development was moved to the
Community Development Fund in FY 08.
* Affordable units include owner-occupied repaired and replaced units, as well as newly constructed affordable units built by: the City, CHDO,
202
Program Name: Development of Public Facilities and Infrastructure
Service Levels:1) Identify and assess public facility projects
2) Prioritize projects
3) Perform environmental reviews and other clearance approvals
4) Monitor bid process and provide project oversight
Performance Measures: FY 07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Output
- Number of projects identified and funded 10 10 3 3
- Number of citizen input opportunities facilitated * N/A N/A 5 5
- Number of compliance procedures initiated / completed ** N/A N/A 9 9
- Number of infrastructure projects completed *** 4 8 5 3
* Number of public hearings, neighborhood meetings and website and published notices are examples of citizen input opportunities
*** Number of projects may include those currently approved and underway from previous budget years
Program Name: Neighborhood Reinvestment and Development
Service Levels:1) Identify and provide funding for code enforcement and reinvestment efforts
2) Engage and educate citizens and neighborhood groups
3) Encourage sustainable development / redevelopment
4) Facilitate inter-departmental cooperation
Performance Measures: FY 07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Output
- Number of code enforcement cases processed 4,838 2,486 2,806 3
- Technical assistance provided * N/A N/A 12 12
- Contact with neighborhood groups ** N/A N/A 9 9
- Contact with other City departments and stakeholders *** N/A N/A 5 3
* Technical assistance includes coordinating of meetings with neighborhood representatives and appropriate city staff and providing
advice to facilitate neighborhood reinvestment
telephone, email, regular mail and/or personal meetings
*** Stakeholders include involved City departments, neighborhood representatives and developers
** Contacts include public hearings in low-income neighborhoods, and meetings with neighborhood representatives / organizations via
** Number of environmental reviews, labor relations reviews and bidding processes completed .
203
Program Name: Grant Planning, Implementation and Administration
Service Levels:1) Perform budget, payroll and payment reconciliation and processing
2) Provide effective interdepartmental and external communication
3) Perform and publish mandatory reviews, reports and publications
Performance Measures: FY 07 FY 08 FY 08 FY09
Actual Revised Estimate Approved
Effectiveness
- Resources Secured N/A N/A $1,142,480 $1,119,630
CDBG / HOME N/A N/A $664,681 $651,387
Efficiency
- Major plans and reports completed and submitted on time * N/A N/A 13 16
- Percentage of grant resources allocated for administration ** N/A N/A 16% 15.75%
Output
-Pre-bid / pre-construction meetings *** N/A N/A 8 8
- Project-based stakeholders engaged N/A N/A 13 13
* Includes Annual Action Plan and Budget, CAPER, Labor Relations Reports and Environmental Reviews
*** Includes pre-bid and pre-construction meetings for both public facility projects, housing and demolitions projects
** Administrative expenses are projected to drop slightly due to increased staffing efficiencies and anticipated reductions in future grant allocations
204
Red Light Camera Fund
This fund is budgeted using the modified accrual basis of
accounting. Under this basis, revenues are recognized when
they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies.
The Texas Legislature passed SB 1119 which became
effective on September 1, 2007. This bill authorizes and
controls the municipal use of red light camera equipment
and was codified in the Texas Transportation Code, Section
707.003. Revenue sharing provisions are mandatory: after
accounting for program expenditures, one half of all
revenues received must be remitted to the state. The state
will be using their portion of the revenue received to fund
regional trauma centers.
The remaining revenue retained by the City must be spent
on traffic safety programs, intersection improvements,
pedestrian safety programs, public safety programs and/or
traffic enforcement programs. The City implemented the
red light camera program in calendar year 2008. $228,000
has been budgeted in FY09 for vendor service fees,
$34,000 for E-WUDQVDFWLRQIHHVIRUWKH&LW\¶V
payment to the State. In addition, $45,000 of funds will be
transferred out to the General Fund for the reimbursement
of Police, Court, and other staff time expenses incurred in
the implementation of the program. Finally, the approved
budget includes $260,662 in expenditures for traffic
improvements and public safety programs and an additional
$115,428 in approved SLA funding for additional traffic
signal uninterrupted power supply (UPS) and the addition
of a Signs and Markings Technician position.
205
City of College Station
Red Light Camera
Fund Summary
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance -$ -$ -$ 223,260$ 223,260$
REVENUES
Red Light Camera Citations -$ 654,687$ 660,000$ 1,075,000$ 1,075,000$ 100.00%
Investment Earnings - 20,000 - - - -100.00%
Total Revenues -$ 674,687$ 660,000$ 1,075,000$ 1,075,000$ 59.33%
Total Funds Available -$ 674,687$ 660,000$ 1,298,260$ 1,298,260$ 92.42%
EXPENDITURES & TRANSFERS
Vendor Service Fees -$ 213,750$ 140,600$ 228,000$ 228,000$ 6.67%
E-transaction fees - - 20,000 34,000 34,000 N/A
Payment to State - - 223,260 384,000 384,000 N/A
Transfer Out - 35,000 35,000 45,000 45,000 28.57%
Traffic Improvements and Public Safety
Programs - 10,000 17,880 260,662 376,090 3660.90%
Total Operating Expenditures and Transfers -$ 258,750$ 436,740$ 951,662$ 1,067,090$ 312.40%
Increase/Decrease in Fund Balance -$ 415,937$ 223,260$ 123,338$ 7,910$ -98.10%
Ending Fund Balance -$ 415,937$ 223,260$ 346,598$ 231,170$
Red Light
Camera
Citations
100%
Red Light Camera Fund - Sources
Vendor
Service Fees
22%
E-transaction
fees
3%
Payment to
State
36%
Transfer
Out
4%
35%
Red Light Camera Fund - Uses
Traffic Improvements and
Public Safety Programs
206
City of College Station
Red Light Camera Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Red Light Camera -$ 223,750$ 12,570$ 906,662$ 1,022,090$356.80%
DIVISION TOTAL -$ 223,750$ 12,570$ 906,662$ 1,022,090$ 356.80%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ -$ -$ -$ 40,212$ N/A
Supplies - - - - 500 N/A
Maintenance - - - - 68,000 N/A
Purchased Services - 223,750 12,570 906,662 913,378 308.21%
Capital Outlay - - -N/A
DIVISION TOTAL -$ 223,750$ 12,570$ 906,662$ 1,022,090$ 356.80%
PERSONNEL BY DIVISION
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Red Light Camera 0.0 0.0 0.0 0.0 1.0 0.00%
DIVISION TOTAL 0.0 0.0 0.0 0.0 1.0 0.00%
Service Level Adjustments Total
Traffic Signal Technician 41,762
Traffic Signal Uninterruptable Power Supply 73,666
Red Light Camera SLA TOTAL 115,428$
207
##########
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
BEGINNING BALANCE 2,475,495$ 1,630,174$ 1,630,174$ 1,567,826$ 1,567,826$
REVENUES
Ad Valorem Taxes COCS 226,246$ 227,000$ 246,673$ 254,000$ 254,000$ 11.89%
Ad Valorem Taxes CSISD 398,144 418,000 478,707 495,000 495,000 18.42%
Ad Valorem Taxes Brazos County 220,227 194,000 226,247 233,000 233,000 20.10%
Investment Earnings 80,084 10,000 32,000 10,000 10,000 0.00%
Total Revenues 924,701$ 849,000$ 983,627$ 992,000$ 992,000$ 16.84%
TOTAL FUNDS AVAILABLE 3,400,196$ 2,479,174$ 2,613,801$ 2,559,826$ 2,559,826$ 3.25%
EXPENDITURES & TRANSFERS
Capital Projects (Upper Trails) 690,424$ -$ -$ -$ -$ N/A
Additional Capital Projects
WPC Water Feature - 1,199,615 3,500 1,196,115 1,196,115 -0.29%
Debt Service 1,078,776 1,042,475 1,042,475 - - -100.00%
Other 822 - - - - N/A
Total Expenditures & Transfers 1,770,022$ 2,242,090$ 1,045,975$ 1,196,115$ 1,196,115$ -46.65%
Increase (Decrease) in Fund Balance (845,321)$ (1,393,090)$ (62,348)$ (204,115)$ (204,115)$ -85.35%
ENDING FUND BALANCE 1,630,174$ 237,084$ 1,567,826$ 1,363,711$ 1,363,711$
CityofCollegeStation
WolfPenCreekTIFFund
FundSummary
The Wolf Pen Creek (WPC) TIF Fund accounts for ad WolfPenCreekTIFͲ Sources()
valorem tax and other revenues that are accrued to the
WPC TIF District. The fund also accounts for
expenditures on projects that take place in the district.
The TIF receives ad valorem taxes from the City, School
District and County on the incremental increase in
assessed valuation (captured value) over the base year
(1989).
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies on page
F-1.
The ad valorem revenue estimate of $982,000 is based on
an estimate of the anticipated captured value in the TIF to
be generated in FY09.
In FY09, expenditures totaling $1,196,115 are budgeted.
These expenditures are for the construction of a water
feature in the Wolf Pen Creek area.
Funds remaining at the end of the year will be retained in
the fund and programmed as specific projects are
identified. The WPC TIF will expire December 31, 2009.
AdValorem
TaxesCOCS
26%
AdValorem
TaxesCSISD
50%
AdValorem
TaxesBrazos
County
23%
Investment
Earnings
1%
WPCWater
Feature
100%
WolfPenCreekTIFͲ Uses
208
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
BEGINNING BALANCE -$ -$ -$ 54,942$ 54,942$
REVENUES
Ad Valorem Taxes COCS 55,227$ 53,837$ 88,000$ 88,000$ 59.34%
Ad Valorem Taxes Brazos County - - - 82,000 82,000 N/A
Investment Earnings - 1,105 1,105 1,138 1,138 3.00%
Other - - - - - N/A
Transfers - - - - - N/A
Proceeds from Long-Term Debt - - - - - N/A
Total Revenues -$ 56,332$ 54,942$ 171,138$ 171,138$ 203.80%
TOTAL FUNDS AVAILABLE -$ 56,332$ 54,942$ 226,080$ 226,080$ 301.34%
EXPENDITURES & TRANSFERS
Capital Projects -$ -$ -$ -$ -$ N/A
Engineering - - - - - N/A
Debt Service - - - - - N/A
Other - - - - - N/A
Total Expenditures & Transfers -$ -$ -$ -$ -$ N/A
Increase (Decrease) in Fund Balance -$ 56,332$ 54,942$ 171,138$ 171,138$ 203.80%
ENDING FUND BALANCE -$ 56,332$ 54,942$ 226,080$ 226,080$
City of College Station
Northgate TIF Fund
Fund Summary
The Northgate TIF Fund accounts for ad valorem tax and
other revenues that are accrued to the Northgate TIF
District. The fund also accounts for expenditures on
projects that take place in the district.
The TIF receives ad valorem taxes from the City and the
County on the incremental increase in assessed valuation
(captured value) over the base year (2006).
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to finance
expenditures of the current period.
Expenditures are recognized when the related fund
liability is incurred with the exception of several items.
The full listing of these exceptions can be found in the
Financial Policies on page F-1.
The ad valorem revenue estimate of $170,000 is based on
an estimate of the anticipated captured value in the TIF to
be generated in FY097KHFRXQW\¶VSDUWLFLSDWLRQEHJLQV
in FY09. In FY09, no expenditures are budgeted. The
Northgate TIF will expire December 31, 2026.
Ad Valorem
Taxes COCS
51%
Ad Valorem
Taxes Brazos
County
48%
Investment
Earnings
1%
Northgate TIF Fund - Sources
209
########
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget From
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Lot Sales -$ 1,385,000$ 753,080$ 1,173,740$ 1,173,740$ (15.25%)
Investment Earnings 480 - - - - N/A
Other - - - - - N/A
Total Revenues 480$ 1,385,000$ 753,080$ 1,173,740$ 1,173,740$ (15.25%)
EXPENDITURES
Operations and Maintenance -$ -$ -$ -$ -$ N/A
General & Administrative Transfers - 9,800 9,800 - - (100.00%)
Advertising - 75,000 75,000 - - (100.00%)
Capital Outlay - - - 640,000 640,000 N/A
Transfers / Debt Service - 240,688 - 110,526 110,526 (54.08%)
Total Expenditures -$ 325,488$ 84,800$ 750,526$ 750,526$ 130.58%
Increase/Decrease in Fund Balance 480$ 1,059,512$ 668,280$ 423,214$ 423,214
Beginning Fund Balance -$ 480$ 480$ 668,760$ 668,760$
Ending Fund Balance 480$ 1,059,992$ 668,760$ 1,091,974$ 1,091,974$
CityofCollegeStation
MemorialCemeteryFund
FundSummary
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized when
they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies.
The Memorial Cemetery Fund is a Special Revenue Fund.
The fund accounts for two thirds of the sales of cemetery
lots and other revenues that are accrued through the new
Memorial Cemetery, which includes the Aggie Field of
Honor. For FY09, revenue earnings are budgeted at
$1,173,740. Revenues are anticipated from the sale of
lots at the new site. FY09 approved expenditures are
$750,526. These expenditures are for additional capital
costs as well as the debt service costs of the new
cemetery.
LotSales
100%
MemorialCemeteryFundͲ Sources
Capital
Outlay
85%
Transfers/
DebtService
15%
MemorialCemeteryFundͲ Uses
210
############
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget From
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Lot Sales -$ -$ 370,920$ 578,111$ 578,111$ N/A
Investment Earnings - - 9,273 14,500 14,500 N/A
Other - - - - - N/A
Total Revenues -$ -$ 380,193$ 592,611$ 592,611$ N/A
EXPENDITURES
Operations and Maintenance -$ -$ -$ -$ -$ N/A
General & Administrative Transfers - - - - - N/A
Advertising - - - 75,000 75,000
Capital Outlay - - - - - N/A
Transfers / Debt Service - - - - - N/A
Total Expenditures -$ -$ -$ 75,000$ 75,000$ N/A
Increase/Decrease in Fund Balance -$ -$ 380,193$ 517,611$ 517,611
Beginning Fund Balance -$ -$ -$ 380,193$ 380,193$
Ending Fund Balance -$ -$ 380,193$ 897,804$ 897,804$
CityofCollegeStation
MemorialCemeteryEndowmentFund
FundSummary
This fund is prepared on the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies.
The Memorial Cemetery Endowment Fund is a Special
Revenue Fund. The fund accounts for one-
third of cemetery lot sales that are accrued through the
Aggie Field of Honor. For FY09, revenues are projected at
$592,611. Revenues are projected to come from the sale of
lots at the new site. FY09 expenditures are budgeted to be
$75,000 for additional marketing efforts of the new
cemetery.
LotSales
98%
Investment
Earnings
2%
MemorialCemeteryEndowmentFundͲ
Sources
Advertising
100%
MemorialCemeteryEndowmentFundͲ
Uses
211
CityofCollegeStation
CemeteryPerpetualCareFund
FundSummary
#############
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
Beginning Fund Balance 1,264,906$ 1,434,266$ 1,434,266$ 1,554,516$ 1,554,516$
REVENUES
Sale of Cemetery Lots 95,265$ 90,000$ 67,000$ 45,000$ 45,000$ (50.00%)
Investment Income 73,720 65,000 53,000 55,000 55,000
Other 375 -2,167 - - N/A
Total Revenues 169,360$ 155,000$ 122,167$ 100,000$ 100,000$ (35.48%)
Total Funds Available 1,434,266$ 1,589,266$ 1,556,433$ 1,654,516$ 1,654,516$ 4.11%
EXPENDITURES & TRANSFERS
Cemetery Maintenance -$ -$ -$ -$ -$ N/A
Other - -1,917 - - N/A
Total Expenditures & Transfers -$ -$ 1,917$ -$ -$ N/A
Increase in Fund Balance 169,360$ 155,000$ 120,250$ 100,000$ 100,000$
Ending Fund Balance 1 434 266$1 589 266$1 554 516$1 654 516$1 654 516$Ending Fund Balance 1,434,266$1,589,266$1,554,516$1,654,516$1,654,516$
This fund is budgeted using the modified accrual basis of
accounting. Under this basis, revenues are recognized
when they become measurable and available to finance
expenditures of the current period. Expenditures are
recognized when the related fund liability is incurred with
the exception of several items. The full listing of these
exceptions can be found in the Financial Policies.
The Cemetery Perpetual Care Fund is a Permanent Fund
that is reflected under the Special Revenue Funds section
for a more consolidated presentation.
The fund accounts for sales of cemetery lots and other
revenues that are accrued through the College Station
Cemetery. The fund also accounts for expenditures on projects
that take place in the Cemetery.
For FY09, revenue earnings are budgeted at $100,000. There
are no expenditures budgeted in this fund in FY09.
Saleof
Cemetery
Lots
45%
Investment
Income
55%
CemeteryPerpetualCareFundͲ
Sources
212
Special Revenue
Capital Improvement Projects
These funds are budgeted using the modified accrual
basis of accounting. Under this basis, revenues are
recognized when they become measurable and available
to finance expenditures of the current period.
Expenditures are recognized when the related fund
liability is incurred with the exception of several items.
The full listing of these exceptions can be found in the
Financial Policies.
SPECIAL REVENUE CAPITAL PROJECTS
Below are descriptions of the special revenue capital
projects included in the FY09 Approved Budget. The
funds expended on these projects are considered
significant and nonroutine.
Parkland Dedication Capital Improvement Projects
The Parkland Dedication Funds account for the receipt
and expenditure of funds received by the City from
residential land developers who dedicate land, or money
in lieu of land, for use in the development of
neighborhood parks in residential areas. The projects in
the Parkland Dedication Capital Improvement Projects
Funds are funded using the dedicated parkland funds.
Parkland dedication funds must be used for the
development of parks within the zone to which the funds
are dedicated. In FY09, appropriations in the amount of
$944,957 are included in the budget. Total expenditures
are estimated at $1,454,293 for projects that are
anticipated to be completed in the various park zones.
Funds in the amount of $71,733 are estimated for the
development of University Park and $11,900 for the
Woodland Hills Park. The primary source of funding for
these parks is through the Parks CIP Fund, but Parkland
Dedication funds will also be used. $20,000 is included
for improvements at Parkway Park. $115,000 is included
for improvements at Central Park. This includes trail
improvements to the pond. $260,000 is projected in Zone
6 for the development of Southwest Park. This park will
have amenities found in typical neighborhood parks such
as a playground, walks and picnic tables.
$114,000 is the approved FY09 expenditure for phase III
of John Crompton Park and $48,000 is projected for
improvements at Emerald Forest Park. An expenditure of
$137,552 is projected for the development of Edelweiss
Gartens Park. Amenities anticipated to be included at this
park are a playground, basketball court, walks and lights.
$110,000 is approved for completion of a trail and lights
at Southern Oaks Park. Additional funds are projected in a
number of Park zones but have not yet been obligated to
specific projects. These funds will be obligated to specific
projects within these zones throughout the fiscal year as
the projects arise. Funds not used in the fiscal year will
carry over to future fiscal years.
Convention Center Capital Projects
The Convention Center Fund accounts for the receipt and
expenditure of funds received by the City for the
operation and maintenance of a convention center. In
FY09, there is projected expenditure of $7,130,671 in the
Convention Center Fund. $7,000,000 is projected for a
land purchase related to the Convention Center. These
funds will be transferred into the Convention Center Fund
from the Hotel Tax Fund where they have been collected
for this purpose. In addition, funds in the amount of
$130,671 will be transferred to the Streets Capital
Improvement Projects Fund for expenditure on future
street landscaping projects. These funds reflect the
balance of the Highway 30/60 Landscaping project.
Additional O&M Costs
The FY09 Approved Budget includes a number of special
revenue capital projects that have been recently
completed and have added operations and maintenance
(O&M) expense. In some situations, the O&M cost of a
project is minimal and can be absorbed by the City
department that is benefiting the most from the project. In
other situations, the O&M cost is more significant and
funding for these additional expenses is addressed
through the Service Level Adjustment (SLA) process. In
these situations, SLAs are submitted for the O&M needs
of the capital projects and funding is considered as part of
the budget process.
Departments are expected to consider the impact of
current and planned capital improvement projects on
operations and maintenance (O&M) budgets. This
analysis is a component of the 5-year Strategic Business
Plans that are completed by all City departments.
Projections as to the impact of capital projects on O&M
budgets that are included in the Strategic Business Plans
are used by the Finance Office in financial forecasting.
Funds were also included in the Parks FY08 O&M budget
for the costs associated with the opening of several new
parks in FY09. These included Edelweiss Park. Funds
were included for mowing contracts at each of these
parks, supplies and utility costs. Several other Parks
capital projects will have O&M costs, but these will be
absorbed within the existing Parks budget. A more
detailed sheet at the end of this section reflects the
estimated O&M costs associated with the special revenue
capital projects.
213
GENERALGOVERNMENT
PARKLANDDEDICATION
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
PROJECT REVISED APPROVED PROJECT
PROJECT BUDGET APPROPRIATIONS FY 07-08 FY 08-09 EXPENDITURES
NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS THROUGH FY06
BEGINNING FUND BALANCE:1,372,359$ 1,388,680$
ADDITIONAL RESOURCES:
CONTRIBUTIONS 290,000$ 290,000$
INVESTMENT EARNINGS 20,000 25,000
INTRAGOVERNMENTAL TRANSFERS - -
OTHER - -
SUBTOTAL ADDITIONAL RESOURCES 310,000$ 315,000$
TOTAL RESOURCES AVAILABLE 1,682,359$ 1,703,680$
PARKLAND DEDICATION FUND
ZONE 1 PARK PK0051 - - 947 -
ZONE 2 PARK PK0052 31,961 - - 31,961 -
UNIVERSITY PARK PK0410 147,305 - 147,305 - 795
PARKWAY PARK PK0903 20,000 - - 20,000 -
ZONE 3 PARK PK0053 115,000 - - 115,000 -
CENTRAL PARK POND SIDEWALK PK0805 115,000 - 44,390 70,610 -
ZONE 4 PARK PK0054 34,035 - 10,798 34,035 -
ZONE 5 PARK PK0055 810 - 2,522 810 -
ZONE 6 PARK PK0056 - - - - -
SOUTHWEST PARK DEVELOPMENT PK0806 260,000 - 202,761 57,239 -
ZONE 7 PARK PK0057 - - 8,980 - -
JOHN CROMPTON PARK PHASE II PK0712 263,000 263,000 - - -
JOHN CROMPTON PARK PHASE III PK0904 114,000 - - 114,000 -
ZONE 8 PARK PK0058 - - - - -
EMERALD FOREST PARK IMP. PK0713 48,000 41,000 - 7,000 -
ZONE 9 PARK PK0059 3,677 - 2,766 3,677 -
WOODLAND HILLS PARK DEV. PK0523 34,000 - 34,000 - -
ZONE 10 PARK PK0060 151,812 - 110,574 151,812 -
EDELWEISS GARTENS PK0613 376,000 366,000 10,000 - 1,565
SOUTHERN OAKS TRAIL AND LIGHTS PK0905 110,000 - - 110,000 -
ZONE 11 PARK PK0061 2,746 - 2,819 2,746 -
ZONE 12 PARK PK0824 26,308 - - 26,308 -
ZONE 13 PARK PK0807 632 - 617 632 -
ZONE 14 PARK PK0717 81,871 - 74,510 81,871 -
ZONE 15 PARK PK0808 107,136 - 18,909 107,136 -
ZONE 16 PARK TBD - -
CLOSED PROJECTS 95,364
CAPITAL PROJECTS SUBTOTAL 670,000$ 767,262$ 934,837$ 2,360$
OTHER - -
GENERAL & ADMIN. CHARGES 21,420 10,120
TOTAL EXPENDITURES 788,682$ 944,957$
ENDING FUND BALANCE:893,677$ 758,723$
BUDGETAPPROPRIATIONS
214
GENERALGOVERNMENT
PARKLANDDEDICATION
CAPITALIMPROVEMENTPROJECTS
FISCALYEAR2008Ͳ2009THROUGHFISCALYEAR2013Ͳ2014
ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
1,465,681$ 1,558,514$ 1,388,680$ 249,387$ 248,387$ 247,387$ 247,387$ 247,387$
496,428$ 350,000$ 290,000$ -$ -$ -$ -$ -$
79,963 65,000 25,000 9,000 9,000 10,000 10,000 10,000
- - - - - - - -
- - - - - - - -
576,391$ 415,000$ 315,000$ 9,000$ 9,000$ 10,000$ 10,000$ 10,000$
2,042,072$ 1,973,514$ 1,703,680$ 258,387$ 257,387$ 257,387$ 257,387$ 257,387$
- - - - - - - -
- - 31,961 - - - - -
- 74,777 71,733 - - - - -
- - 20,000
- - 115,000 - - - - -
- - 115,000 - - - - -
- - 34,035 - - - - -
- - 810 - - - - -
- - - - - - - -
- - 260,000 - - - - -
- - - - - - - -
53,611 115,439 - - - - - -
- - 114,000
- - - - - - - -
- - 48,000 - - - - -
- - 3,677 - - - - -
- 22,100 11,900 - - - - -
- - 151,812 - - - - -
- 236,883 137,552 - - - - -
- - 110,000
- - 2,746 - - - - -
- - 26,308 - - - - -
- - 632 - - - - -
- - 81,871 - - - - -
- - 107,136 - - - - -
- - - - - - - -
392,768 114,215
446,380$ 563,414$ 1,444,173$ -$ -$ -$ -$ -$
30,000 - - - - - - -
7,179 21,420 10,120 10,000 10,000 10,000 10,000 10,000
483,559$ 584,834$ 1,454,293$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$
1,558,514$ 1,388,680$ 249,387$ 248,387$ 247,387$ 247,387$ 247,387$ 247,387$
PROJECTEDEXPENDITURES
215
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
PROJECT REVISED APPROVED
PROJECT BUDGET APPROPRIATIONS FY07-08 FY08-09
NUMBER AMOUNT THROUGH FY07 APPROPRIATIONS APPROPRIATIONS
BEGINNING FUND BALANCE:609,057$ 337,862$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATION -$ -$
INTERGOVERNMENTAL --
INTRAGOVERNMENTAL TRANSFERS - 7,000,000
INVESTMENT EARNINGS 6,000 8,000
OTHER --
SUBTOTAL ADDITIONAL RESOURCES 6,000$ 7,008,000$
TOTAL RESOURCES AVAILABLE 615,057$ 7,345,862$
PUBLIC FACILITIES
CONVENTION CNTR GG0523 TBD -$ -$ 7,000,000$
CLOSED PROJECTS
CAPITAL PROJECTS SUBTOTAL -$ 7,000,000$
OTHER -
TRANSFER OUT - 130,671
DEBT ISSUANCE COSTS --
GENERAL & ADMIN CHARGES --
TOTAL EXPENDITURES -$ 7,130,671$
ENDING FUND BALANCE:615,057$ 215,191$
BUDGET APPROPRIATIONS
216
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
PROJECT
EXPENDITURES ACTUAL ESTIMATE PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
THROUGH FY06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14
588,842$ 328,188$ 337,862$ 215,191$ 196,191$ 177,191$ 167,191$ 172,191$
-$ -$ -$ -$ -$ -$ -$ -$
--------
- - 7,000,000 - - - - -
29,769 10,000 8,000 6,000 6,000 5,000 5,000 5,000
--------
29,769$ 10,000$ 7,008,000$ 6,000$ 6,000$ 5,000$ 5,000$ 5,000$
618,611$ 338,188$ 7,345,862$ 221,191$ 202,191$ 182,191$ 172,191$ 177,191$
295$ 295$ -$ 7,000,000$ -$ -$ -$ -$ -$
285,372$ 326$
285,667$ 326$ 7,000,000$ -$ -$ -$ -$ -$
--------
- - 130,671
--------
4,756 - - 25,000 25,000 15,000 - -
290,423$ 326$ 7,130,671$ 25,000$ 25,000$ 15,000$ -$ -$
328,188$ 337,862$ 215,191$ 196,191$ 177,191$ 167,191$ 172,191$ 177,191$
PROJECTED EXPENDITURES
217
Projected Projected Projected Projected Projected
FY09 FY10 FY11 FY12 FY13 Comments
Parkland Dedication
Southwest Park Development - 28,550 29,407 30,289 31,197
Personnel (1 FTE), supplies and landscaping
contract
John Crompton Park Ph II 4,000 4,120 4,244 4,371 4,502 Supplies and additional for landscaping contract
Edelweiss Gartens Park 24,778 25,521 26,287 27,076 27,888
Personnel (1 FTE), supplies, facility maintenance,
landscaping contract and utilities
Parks Project Totals 28,778$ 58,191$ 59,937$ 61,735$ 63,587$
Convention Center
Convention Center - TBD TBD TBD TBD
Additional O&M expenses will likely be incurred as
a component of a new convention center.
However, estimates will not be available until the
project is fully developed.
Convention Center Project Totals -$ TBD TBD TBD TBD
Total Estimated O&M Costs 28,778$ 58,191$ 59,937$ 61,735$ 63,587$
Special Revenue Funds Capital Improvement Projects
Estimated Operations and Maintenance Costs*
*The Operations and Maintenance costs reflected above are estimates based on anticipated costs associated with each project. In some situations, the O&M cost of a project is
minimal and can be absorbed by the City department that is benefiting the most from the project. In other situations, the O&M cost is more significant and funding for these
additional expenses is addressed through the Service Level Adjustment (SLA) process. As the projects become better defined, the O&M estimates may be revised.
218
Insurance Funds
The City of College Station is partially self-insured for
property casualty and general liability, workers
compensation and unemployment compensation. The City
became self-funded for employee and dependent health
care in January 2004. The current program is
administered by Blue Cross/Blue Shield. These Insurance
Funds are accounted for as Internal Service Funds.
Actuarially-based charges are made to each of the
operating funds using relevant bases (i.e., health insurance
is charged monthly per full-time participating employee,
while unemployment and worker¶s compensation are
charged as a percentage of gross salary). This method of
funding allows the City to more accurately reflect the
costs of claims against the various funds and to minimize
potential risks.
For financial statement reporting, Insurance Funds
(Internal Service Funds) are reported using the economic
resources measurement focus and the accrual basis of
accounting.
The Insurance Funds (Internal Service Funds) are
budgeted using the modified accrual basis of accounting
and the current financial resources measurement focus.
The budget measures the net change in working capital
(current assets less current liabilities). The measurement
focus adjustment to arrive at Actual 2007 Working
Capital is necessary because the LQVXUDQFHIXQG¶V internal
VHUYLFHIXQG¶V) working capital results from using the
economic resources measurement focus and the accrual
basis of accounting for financial reporting purposes.
Property and Casualty Fund
The City has made changes to the risk management
programs that are designed to control costs in the Property
Casualty and Workers Compensation Funds. Property
casualty costs are anticipated to increase in the future as
the cost of insurance rises. Changes that have occurred in
the last several years include increasing the deductibles
for the City and implementing risk management and
safety programs that better controls claims and costs.
Examples include the implementation of a citywide safety
training program along with other measures to effectively
manage risk in the City.
FY09 budgeted revenues are based on the actual amounts
assigned to the various operating activity centers. The
total revenues for the property casualty fund are
forecasted to be $990,333.
Expenditures in this fund are projected to be $774,037.
Employee Benefits Fund
The City collaborated with the City of Bryan and Brazos
County and developed a joint proposal that has resulted in
savings in health care costs over the last several years.
Overall revenues in this fund are projected to be
$6,663,200. Efforts over the last several years to increase
the balance in this fund have been successful.
Through education and training programs, efforts are
being made to reduce claims incurred. The City will
continue to monitor claims to determine if additional plan
changes need to be made. FY09 expenditures are based on
estimates of future claims, premiums, and other
miscellaneous costs. Total approved expenditures are
$6,538,800.
Workers Compensation Fund
Budgeted premiums are based on the actual amounts
FKDUJHGWRGHSDUWPHQWVWRFRYHUWKH&LW\¶V:RUNHUV
Compensation costs. Appropriated revenues in this fund
are $916,400.
The total approved expenditures in this fund for FY09 are
$803,835.
Unemployment Fund
Revenues in this fund are collected based as a percentage
of each employee¶s salary. The total appropriated
revenues are $35,714 for FY09.
Expenditures allocated in this fund are $30,900.
219
City of College Station
Property Casualty
Fund Summary
10/30/2008 13:46
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Premiums 857,503$ 945,133$ 945,133$ 945,133$ 945,133$ 0.00%
Investment Earnings 41,916 30,000 30,000 15,200 15,200 -49.33%
Other 18,350 30,000 7,854 30,000 30,000 0.00%
Total Revenues 917,769$ 1,005,133$ 982,987$ 990,333$ 990,333$ -1.47%
EXPENDITURES AND TRANSFERS
Claims 148,119$ 300,004$ 241,900$ 330,000$ 330,000$ 10.00%
Administration Fees 16,636 47,550 47,550 52,305 52,305 10.00%
Premiums 232,480 257,996 257,996 283,800 283,800 10.00%
Other Operating 31,088 - 62 107,932 107,932 N/A
General & Administrative Transfers 92,337 139,615 139,615 - - -100.00%
Total Operating Expenses & Xfers 520,660$ 745,165$ 687,122$ 774,037$ 774,037$ 3.87%
Increase (Decrease) in Working Capital,
modified accrual budgetary basis 397,109$ 259,968$ 295,864$ 216,296$ 216,296$
Measurement Focus Adjustment (134,394)$
Beginning Working Capital, accrual basis of
accounting 235,457$ 498,172$ 498,172$ 794,036$ 794,036$
Ending Working Capital, accrual basis of
accounting 498,172$ 758,140$ 794,036$ 1,010,332$ 1,010,332$
Premiums
95%
Investment
Earnings
2%
Other
3%
Property Casualty Fund - Sources
Claims
42%
Admin
Fees
7%
Premiums
37%
Other
Operating
14%
Property Casualty Fund - Uses
220
City of College Station
Property Casualty Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Property Casualty 27,038$ -$ -$ 107,932$ 107,932$N/A
DIVISION TOTAL 27,038$ -$ -$ 107,932$ 107,932$ N/A
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ -$ -$ 104,985$ 104,985$N/A
Supplies 27,038 - - - -N/A
Maintenance - - - - -N/A
Purchased Services - - - 2,947 2,947 N/A
Capital Outlay - - - - -N/A
DIVISION TOTAL 27,038$ -$ -$ 107,932$ 107,932$ N/A
PERSONNEL BY DIVISION
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Property Casualty* 0.0 0.0 0.0 1.5 1.5 0.00%
DIVISION TOTAL 0.0 0.0 0.0 1.5 1.5 0.00%
*Property Casualty personnel was accounted for in the General Fund until FY09
221
City of College Station
Employee Benefits
Fund Summary
10/30/2008 13:47
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
City Contribution 4,406,178$ 4,569,210$ 4,569,210$ 5,058,000$ 5,058,000$ 10.70%
Employee Contribution 1,133,991 1,229,900 1,229,900 1,385,000 1,385,000 12.61%
COBRA Premiums 10,770 9,000 9,000 9,100 9,100 1.11%
Miscellaneous Operating Revenues 31,843 20,000 20,000 20,000 20,000 0.00%
Investment Earnings 275,074 210,000 210,000 191,100 191,100 -9.00%
Miscellaneous Non-Operating Revenues 1,110 - 1,100 - - N/A
Total Revenues 5,858,966$ 6,038,110$ 6,039,210$ 6,663,200$ 6,663,200$ 10.35%
EXPENDITURES & TRANSFERS
Claims 4,296,953$ 4,845,000$ 4,845,000$ 5,330,000$ 5,330,000$ 10.01%
Administration Fees 381,257 465,710 470,000 517,000 517,000 11.01%
Premiums 459,678 501,000 501,000 551,000 551,000 9.98%
Other Operating 23,867 10,290 4,000 75,800 75,800 636.64%
General & Administrative Transfers 60,510 106,619 106,619 40,000 40,000 -62.48%
Contingency - 25,000 - 25,000 25,000 0.00%
Total Operating Expenses & Transfers 5,222,265$ 5,953,619$ 5,926,619$ 6,538,800$ 6,538,800$ 9.83%
Increase (Decrease) in Working Capital,
modified accrual budgetary basis 636,701$ 84,491$ 112,591$ 124,400$ 124,400$
Beginning Working Capital, accrual basis
of accounting 4,247,031$ 4,883,732$ 4,883,732$ 4,996,323$ 4,996,323$
Ending Working Capital, accrual basis of
accounting 4,883,732$ 4,968,223$ 4,996,323$ 5,120,723$ 5,120,723$
City
Contribution
75.91%
Employee
Contribution
20.79%COBRA
Premiums
0.14%
Misc. Oper.
Revenues
0.30%
Investment
Earnings
2.87%
Employee Benefits Fund - Sources
Claims
81.51%
Admin Fees
7.91%Premiums
8.43%
Other
Operating
1.16%
G&A Transfers
0.61%
Contingency
0.38%
Employee Benefits Fund - Uses
222
City of College Station
Employee Benefits Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Employee Benefits 4,726$ 4,290$ 2,082$ 69,800$ 69,800$ 1527.04%
DIVISION TOTAL 4,726$ 4,290$ 2,082$ 69,800$ 69,800$ N/A
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ -$ -$ 69,800$ 69,800$ N/A
Supplies - - - - -N/A
Maintenance - - - - -N/A
Purchased Services 4,726 4,290 2,082 - --100.00%
Capital Outlay - - - - -N/A
DIVISION TOTAL 4,726$ 4,290$ 2,082$ 69,800$ 69,800$ N/A
PERSONNEL BY DIVISION
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Employee Benefits* 0.0 0.0 0.0 1.0 1.0 0.00%
DIVISION TOTAL 0.0 0.0 0.0 1.0 1.0 0.00%
*Employee Benefits personnel was accounted for in the General Fund until FY09
223
CityofCollegeStation
WorkersCompensation
FundSummary
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Premiums 790,983$ 860,209$ 860,209$ 903,200$ 903,200$ 5.00%
Other 6,791 3,000 5,000 3,000 3,000 0.00%
Investment Earnings 45,263 30,000 40,000 10,200 10,200 -66.00%
Total Revenues 843,037$ 893,209$ 905,209$ 916,400$ 916,400$ 2.60%
EXPENDITURES AND TRANSFERS
Claims 104,378$ 328,000$ 105,601$ 401,000$ 401,000$ 22.26%
Administration Fee 49,430 50,000 50,000 74,950 74,950 49.90%
Premiums 123,228 136,000 130,622 149,600 149,600 10.00%
Other 4,050 4,050 300 4,200 4,200 3.70%
Operating 48,731 69,100 69,100 174,085 174,085 151.93%
General & Administrative Transfers 92,337 139,615 139,615 - - -100.00%
Total Operating Expenses & Xfers 422,154$ 726,765$ 495,237$ 803,835$ 803,835$ 10.60%
Increase (Decrease) in Working Capital,
modified accrual budgetary basis 420,883$ 166,444$ 409,972$ 112,565$ 112,565$
Measurement Focus Adjustment 189,556$
Beginning Working Capital, accrual basis of
accounting (5,882)$ 604,557$ 604,557$ 1,014,529$ 1,014,529$
Ending Working Capital, accrual basis of
accounting 604,557$ 771,001$ 1,014,529$1,127,094$ 1,127,094$g ,,,,,,,,
Premiums
98.56%
Other
0.33%
Investment
Earnings
1.11%
Workers CompensationFundͲ Sources
Claims
49.89%
AdminFee
9.32%
Premiums
18.61%
Other
0.52%
Operating
21.66%
WorkersCompensationFundͲ Uses
224
City of College Station
Workers Comp Operations & Maintenance
Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DEPARTMENT FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Workers Comp 48,731$ 69,100$ 69,100$ 174,085$ 174,085$ 151.93%
DIVISION TOTAL 48,731$ 69,100$ 69,100$ 174,085$ 174,085$ N/A
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits -$ -$ -$ 104,985$ 104,985$ N/A
Supplies 36,731 69,100 69,100 69,100 69,100 0.00%
Maintenance - - - - -N/A
Purchased Services 12,000 - - - -N/A
Capital Outlay - - - -N/A
DIVISION TOTAL 48,731$ 69,100$ 69,100$ 174,085$ 174,085$ N/A
PERSONNEL BY DIVISION
Approved Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Workers Comp* 0.0 0.0 0.0 1.5 1.5 0.00%
DIVISION TOTAL 0.0 0.0 0.0 1.5 1.5 0.00%
*Workers Comp personnel were accounted for in the General Fund until FY09
225
City of College Station
Unemployment Compensation
Fund Summary
10/30/2008 13:50
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Premiums 60,402$ 30,253$ 29,895$ 30,792$ 30,792$ 1.78%
Investment Earnings 9,174 - 4,826 4,922 4,922 N/A
Total Revenues 69,576$ 30,253$ 34,720$ 35,714$ 35,714$ 18.05%
EXPENDITURES
Claims 8,952$ 30,000$ 5,000$ 30,900$ 30,900$ 3.00%
Total Operating Expenses & Transfers 8,952$ 30,000$ 5,000$ 30,900$ 30,900$ 3.00%
Increase (Decrease) in Working Capital,
modified accrual budgetary basis 60,624$ 253$ 29,720$ 4,814$ 4,814$
Beginning Working Capital, accrual basis of
accounting 142,165$ 202,789$ 202,789$ 232,509$ 232,509$
Ending Working Capital, accrual basis of
accounting 202,789$ 203,042$ 232,509$ 237,323$ 237,323$
Premiums
86%
Investment
Earnings
14%
Unemployment Fund - Sources
Claims
100%
Unemployment Fund - Uses
226
EquipmentReplacementFund
The Equipment Replacement Fund is an internal service
fund that provides equipment and fleet replacements
within the City of College Station. In an effort to better
control costs, the fund receives rental charges from
departments based on the economic life of their
equipment and vehicles. The fund then purchases
replacements as scheduled and/or as conditions warrant.
This fund is prepared on the modified accrual basis where
cash transactions are included in the budget presentation
in lieu of non-cash transactions such as depreciation. The
focus is on the net change in working capital.
Specific rental charges are based upon the estimated
replacement price of the individual items. Specific
approved replacement policies include the following:
1. All qualified existing fleet equipment will be
replaced through the equipment replacement fund.
Other equipment will be replaced through the budget
process.
2. Each department will be charged an annual
replacement fee based on the useful life and
anticipated replacement cost of each vehicle assigned
to that department. Each year, the fleet
superintendent meets with various departments and
determines what items need to be replaced and if
funds are available to replace needed equipment. The
list is then submitted to the Budget Department for
inclusion in the annual budget.
3. Each department will be charged for the phone
system based on the number of phone lines assigned.
Charges for the 800 MHz radio system are charged
based on the number of radio units (portable and
mobile combined) assigned to the department. These
charges will continue after the inter-fund loan has
been recovered in order to replace the phone and
radio systems in the future.
4. Police, Fire, and Emergency Management are
charged for Mobile Data Terminals (MDTs). The
Information Technology department evaluates the
hardware and software required to operate the system
each year to determine what hardware may need to be
replaced. The anticipated life of the MDT units is
approximately five years The funds for replacement
are budgeted in the Equipment Replacement Fund
and transferred to the General Government Facilities
and Technology Fund for expenditure.
5. Each department will be charged an annual copier
replacement rental fee based upon the number of
authorized copiers. Each year, the company that has
the contract to maintain copiers evaluates each copier
and determines which copiers need to be replaced.
The list is provided to Fiscal Services and
Information Technology representatives who further
evaluate the proposed replacement list based on funds
available. New (additions to the inventory) copiers
are funded through individual department’s operating
budget.
6. Uninterruptible Power Supplies (UPS) provide
temporary battery power to run critical equipment in
the event of a power interruption. These units
generally serve equipment that supports all
departments. The UPS at approved locations are
funded from the equipment replacement fund and
each department contributes to their replacement and
maintenance.
7. Other equipment, not specifically detailed above, will
be handled in a similar manner. Representatives of
affected departments will be responsible for meeting
with Fiscal Services to determine if inclusion in the
Equipment Replacement Fund is warranted.
Budgeted revenues for the fund reflect the Equipment
Replacement policies. The revenues are automatically
transferred from departmental budgets on a monthly basis
to ensure that sufficient funds will be available to fund
expenses related to the specific functions. As of FY09 the
Brazos Valley Solid Waste Management Agency
(BVSWMA) no longer contributes to the Equipment
Replacement Fund.
On some vehicle purchases, a trade-in is anticipated and
the trade-in value is used to offset the expected cost of the
vehicle. A list outlining the vehicles to be replaced is
included on the following pages. The prices listed are
reduced to reflect trade-in values.
227
City of College Station
Equipment Replacement Fund
Fund Summary
10/30/2008 14:21
10/30/2008 14:21 FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 TO FY09
REVENUES
Fleet Rentals 3,520,551$ 3,441,770$ 3,441,770$ 3,344,453$ 4,136,003$ 20.17%
Phone System Rentals 129,130 127,998 127,998 126,540 126,540 -1.14%
Radio System Rentals 180,274 186,675 186,675 174,930 174,930 -6.29%
Mobile Data Terminal Rentals 90,315 59,725 59,725 64,119 64,119 7.36%
Mobile Video Camera Systems - 98,550 98,550 98,550 98,550 0.00%
Copier Rentals 102,930 79,520 79,520 67,345 67,345 -15.31%
Uninterruptible Power Supply Rentals 16,658 17,710 17,710 24,875 24,875 40.46%
Investment Income 259,990 200,000 200,000 200,000 200,000 0.00%
Other Non Operating Revenues 206,852 100,000 100,000 100,000 100,000 0.00%
Total Revenues 4,506,700$ 4,311,948$ 4,311,948$ 4,200,812$ 4,992,362$ 15.78%
EXPENDITURES
Fleet Purchase & Replacement 5,075,235$ 4,257,796$ 4,257,796$ 2,404,000$ 3,104,000$ -27.10%
Phone System Replacement - - - - - N/A
Radio System Replacement 2,310,000 11,000 11,000 - - -100.00%
Copier Replacement 43,984 123,300 123,300 58,250 58,250 -52.76%
Mobile Data Terminal Replacement 100,000 - - 200,966 200,966 N/A
Uninterruptible Power Supply Replacement 4,892 - - 3,240 3,240 N/A
Debt Service Transfer 551,625 379,688 379,688 180,350 180,350 -52.50%
Other 238,194 90,552 90,552 15,000 15,000 -83.43%
Contingency - 29,000 29,000 29,000 29,000 0.00%
Total Expenditures 8,323,930$ 4,891,336$ 4,891,336$ 2,890,806$ 3,590,806$ -26.59%
Increase (Decrease) in Working Capital,
modified accrual budgetary basis (3,817,230)$ (579,388)$ (579,388)$ 1,310,006$ 1,401,556$
Measurement Focus Adjustment 292,600$ - - - -
Beginning Working Capital, accrual basis of
accounting 7,290,345$ 3,765,715$ 3,765,715$ 3,186,327$ 3,186,327$
Ending Working Capital, accrual basis of
accounting 3,765,715$ 3,186,327$ 3,186,327$ 4,496,333$ 4,587,883$
Fleet Rentals
82.85%
Phone System
Rentals
2.53%
Radio System
Rentals
3.50%
Mobile Data
Terminal
Rentals
1.28%
Mobile Video
Camera Systems
1.97%
Copier
Rentals
1.35%
UPS Rentals
0.50%
Investment
Income
4.01%
Other Non
Operating
Revenues
2.00%
Equipment Replacement Fund - Sources
Fleet Purchase
& Replacement
86.44%
Copier
Replacement
1.62%
Mobile Data
Terminal
Replacement
5.60%
UPS
Replacement
0.09%
Debt Service
Transfer
5.02%
Other
0.42%
Contingency
0.81%
Equipment Replacement Fund - Uses
228
FY09ApprovedFleetReplacementSchedule
DEPARTMENT REF #YEAR DESCRIPTION REPLACEMENT
Police 4136 2007 Police Intercep 36,000
Police 4137 2007 Police Intercep 36,000
Police 4138 2007 Police Intercep 36,000
Police 4139 2007 Police Intercep 36,000
Police 4140 2007 Police Intercep 36,000
Police 4141 2007 Police Intercep 36,000
Police 4142 2007 Police Intercep 36,000
Police 4143 2007 Police Intercep 36,000
Police 4144 2007 Police Intercep 36,000
Police 4159 2007 Harley Davidson 23,000
Police 4160 2007 Harley Davidson 23,000
Police 4161 2007 Harley Davidson 23,000
Police 4162 2007 Harley Davidson 23,000
Police 4163 2007 Harley Davidson 23,000
Police 4164 2007 Harley Davidson 23,000
Police 4165 2007 Harley Davidson 23,000
Police 4210 2000 Chev Lumina 26,000
Police 4211 2000 Chev Lumina 26,000
Police 4212 2001 Chev Lumina 26,000
Police 4505 2001 Chev Lumina 26,000
Police Department Total 589,000$
Fire 5120 2000 Taylor Ambulance 140,000
Fire 5144 1993 Becker Engine 535,000
Fire Department Total 675,000$
Parks 8341 1999 Chev 3/4 ton PU 29,000
Parks Department Total 29,000$
Public Works 3124 2000 Ford 3/4 ton Ext Cab 29,000
Public Works 3125 1992 Ferg Steel Wheel Roller 50,000
Public Works 3138 2001 Pot Hole Patcher 179,000
Public Works 3145 1997 Ford Dump Truck 85,000
Public Works 3159 1994 Utility Trailer 6,000
Public Works 3162 1995 Bomag Pneumatic Roller 75,000
Public Works 3167 1997 Ford 1/2 ton PU 31,000
Public Works 3241 1993 Utility Trailer 6,000
Public Works 3309 1987 Yale Forklift 32,000
Public Works 3316 1999 Chev 1/2 ton PU 32,000
Public Works Total 525,000$
Information Technology 1802 2000 Jeep Cherokee 4 door 26,000
Information Technology 1811 1990 Chev Bucket Truck -
Information Technology Total 26,000$
General Fund Total 1,844,000
Sanitation 7112 2001 Chev 1/2 ton PU 31,000
Sanitation 7121 2000 Chevy Brush Truck 144,000
Sanitation Fund Total 175,000$
Electric Administration 9221 1999 HD 1 ton Utility Truck 43,000
Electric Administration 9241 2001 F450 Bucket Truck 87,000
Electric Fund Total 130,000$
229
Water Distribution 9405 1992 Chev Dump Truck 85,000
Water Fund Total 85,000$
Wastewater Treatment 9511 1994 Chev Dump Truck 85,000
Wastewater Treatment 9530 1996 Ford Dump Truck 85,000
Wastewater Treatment Total 170,000$
Total Vehicle Replacement Costs (All Funds) 2,404,000$
FY09ApprovedNewFleetPurchases
DEPARTMENT DESCRIPTION COST
Fire Grass / Wild land Response Vehicle 150,000
Fire 3000 Gallon Tanker Fire Engine 300,000
Planning & Development (2) Vehicles for Code Enforcement 40,000
Public Works / Drainage Maintenance Maintenance ROW Tractor & Shredder 93,000
Public Works / Drainage Maintenance 16 Yd. Dump Truck 97,000
Wastewater (1) Truck for WWTP 20,000
Total Requested Vehicle Replacement Costs (All Funds) 700,000$
Total Vehicle Replacement and New Fleet Requests 3,104,000$
FY09ApprovedCopierReplacementSchedule
DEPARTMENT DESCRIPTION REPLACEMENT
Legal IR4570/10607022 11,250
Finance IR5020/10503748 11,250
Fire Admin IR3570/14021158 11,250
Municipal Court IR5020/10503821 12,250
CSU – Common IR4570/10607019 12,250
Total Copier Purchase / Replacement Costs (All Funds) 58,250$
230
UtilityCustomerServiceFund
The Utility Customer Service Fund is an Internal Service
Fund used to account for expenses associated with meter
services, billing, and collection for the City’s Electric,
Water, Wastewater, Sanitation and Drainage utilities. For
financial statement reporting, Internal Service Funds are
reported using the economic resources measurement focus
and the accrual basis of accounting.
The Utility Customer Service Fund (Internal Service
Fund) is budgeted using the modified accrual basis of
accounting and the current financial resources
measurement focus. The budget measures the net change
in working capital (current assets less current liabilities).
The measurement focus adjustment to arrive at Actual
2007 Working Capital is necessary because the (internal
service) fund’s working capital results from using the
economic resources measurement focus and the accrual
basis of accounting for financial reporting purposes.
Revenues in the Utility Customer Service Fund are
received as service charges from the various enterprise
funds and the Drainage Fund. Revenues of $2,230,887 are
appropriated for fiscal year 2009.
FY09 approved expenses are $2,240,294. The
expenditures in the Utility Customer Service Fund include
$17,790 in approved service level adjustments for radio
reading software and an imaging interface.
231
Fund Summary
10/30/08 2:24 PM
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES & SERVICE CHARGES
Service Charges 2,356,800$ 2,320,400$ 2,320,400$ 1,992,341$ 1,992,341$(14.14%)
Other Operating Revenues 213,402 220,000 224,269 231,000 231,000 5.00%
Investment Income 18,097 10,000 7,398 7,546 7,546 (24.54%)
Non Operating 7 - 8,136 - - N/A
Total Revenues 2,588,306$ 2,550,400$ 2,560,203$ 2,230,887$ 2,230,887$ -12.53%
Total Funds Available 2,729,241$ 2,755,838$ 2,765,641$ 2,374,622$ 2,374,622$ -13.83%
EXPENDITURES
Collections* 1,500,138$ 1,570,219$ 1,548,976$ 1,603,073$ 1,617,863$ 3.03%
Meter Service* 544,383 568,079 574,519 589,431 592,431 4.29%
General & Administrative Transfer 459,528 442,553 442,533 - -(100.00%)
Contingency - 340 12,700 30,000 30,000 8723.53%
Other 7,163 45,428 43,178 - -(100.00%)
Total Expenditures 2,511,212$ 2,626,619$ 2,621,906$ 2,222,504$ 2,240,294$ -14.71%
Measurement Focus Adjustment (12,591)$
Increase/Decrease in Working Capital 77,094$ (76,219)$ (61,703)$ 8,383$ (9,407)$
BEGINNING WORKING CAPITAL 140,935$ 205,438$ 205,438$ 143,735$ 143,735$
ENDING WORKING CAPITAL 205,438$ 129,219$ 143,735$ 152,118$ 134,328$
* Collections and Meter services make up the Operations & Maintenance portion of the Utility Customer Service Budget.
Utility Customer Service Fund
City of College Station
Service
Charges
89.31%
Other
Operating
Revenues
10.35%Investment
Income
0.34%
Utility Customer Service Fund - Sources
Collections*
72%
Meter
Service*
27%
Contingency
1%
Utility Customer Service Fund - Uses
232
City of College Station
Utility Customer Service Operations & Maintenance
Summary
EXPENDITURE BY DIVISION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Billing/Collections 1,500,138$ 1,570,219$ 1,548,976$ 1,603,073$ 1,617,863$ 3.03%
Meter Services 544,383 568,079 574,519 589,431 592,431 4.29%
Utility Customer Service Total 2,044,521$ 2,138,298$ 2,123,495$ 2,192,504$ 2,210,294$ 3.37%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 1,336,214$ 1,380,515$ 1,386,692$ 1,391,373$ 1,391,373$ 0.79%
Supplies 64,333 57,856 57,403 68,350 71,350 23.32%
Maintenance 53,268 41,592 46,421 46,149 48,614 16.88%
Purchased Services 590,706 655,035 629,679 686,632 686,632 4.82%
Capital Outlay - 3,300 3,300 - 12,325 0.00%
Utility Customer Service Total 2,044,521$ 2,138,298$ 2,123,495$ 2,192,504$ 2,210,294$ 3.37%
PERSONNEL SUMMARY BY DIVISION
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Billing Collections 19.00 19.00 19.00 19.00 19.00 0.00%
Meter Services 10.50 10.50 10.50 10.50 10.50 0.00%
Utility Customer Service Total 29.50 29.50 29.50 29.50 29.50 0.00%
Service Level Adjustments Total Cost:
Billing/Collections:
Imaging Interface 14,790$
Meter Services
Radio Reading Hardware 3,000
Utility Customer Service SLA Totals 17,790$
233
FISCAL SERVICES
UTILITY CUSTOMER SERVICE
Description & Budget Explanation:
The Utility Customer Service Division is responsible for connecting and disconnecting water and electric meters
reading those meters and provide billing and collection services for the city to all customers of electric, water, sewer,
sanitation and drainage services.
Program Name: Utility Customer Service
Service Level:Provide exceptional customer service to support the delivery of electric, water,
sewer, sanitation and drainage services to the citizens of College Station.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-Percent satisfied with courtesy of personnel N/A N/A N/A N/A
on citizen survey.
-Percent satisfied with knowledge of personnel N/A N/A N/A N/A
on citizen survey.
Efficiency
-No. of customers per day per walk-up
employee. 74 90 84 85
-Annual number of processed bills per
employee. 21,979 22,000 22,105 22,500
-Cost per bill. $4.90 $5.15 $5.00 $5.00
-Percent of bad debt expense annually. 0.29% 0.50% 0.45% 0.45%
Output
-No. of incoming calls. 85,842 87,000 90,500 93,000
-No. of bills annually. 417,603 410,000 420,000 420,000
-No. of payments. 423,299 423,000 436,500 440,000
-No. of walk-up customers. 55,873 70,000 60,000 60,000
-No. of service orders. 101,663 92,000 105,000 105,000
Program Name: Meter Service
Service Level:Provide timely connection and disconnection of electric and water services.
Maintain service installations to ensure accurate recording of utility consumption.
Obtain accurate and timely readings for all electric and water meters.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual ` Estimate Approved
Effectiveness
-Same day service percentage. 99.99% 99.99% 99.99% 99.99%
-Read accuracy percentage. 99.88% 99.85% 99.90% 99.85%
Efficiency
-No. of completed service orders per person. 28,828 38,000 30,000 30,000
-No. of completed routine checks of electric
meters per person annually. 1,301 1,700 1,500 1,600
-No. of meters read daily, per person. 390 440 415 420
-Cost per meter read $0.38 $0.45 $0.40 $0.40
Output
-No. of service orders completed. 86,485 80,000 90,000 90,000
-No. of meters/readings checked out. 3,902 6,000 4,500 4,500
-No. of theft/tampering incidents discovered. 64 50 70 75
-No. of utility payments taken in the field. 1,792 0 0 0
-No. of meters read annually. 640,554 635,000 662,300 670,000
Input
-No. of full-time technicians/commercial meter reader. 3 3 3 3
-No. of full-time commercial meter readers 6.5 6.5 6.5 6.5
234
Fleet Maintenance and Communications Funds
The Internal Service Funds are comprised of
Communications and Fleet. In an effort to better
control costs, the funds receive revenues based on the
expected costs associated with the aforementioned
services, and use them to pay for those services. For
financial statement reporting, Internal Service Funds
are reported using the economic resources
measurement focus and the accrual basis of
accounting.
The Internal Service Funds are budgeted using the
modified accrual basis of accounting and the current
financial resources measurement focus. The budget
measures the net change in working capital (current
assets less current liabilities). The measurement
focus adjustment to arrive at Actual 2007 Working
Capital is necessary because the internal service
IXQG¶Vworking capital results fromusing the
economic resources measurement focus and the
accrual basis of accounting for financial reporting
purposes.
Estimates for annual funding levels have been
developed using a number of techniques that forecast
communications maintenance costs and fleet
maintenance costs. The policies that were approved
to set up the funds are as follows:
1. Annual communications maintenance charges
will be prorated based on the number of phones
and radios in each department. All other
miscellaneous maintenance charges are forecast
based on the number of work orders in the
previous year. These charges will be used to pay
for all expenses related to each specific function
in Communications.
2. Each department with assigned vehicles will be
charged an annual maintenance fee to cover
inspections and maintenance problems.
Base budget revenues for the fund reflect the above
policies. The revenues are transferred from
departmental budgets on a quarterly basis to ensure
that sufficient funds will be available to fund all
expenses related to the specific functions.
Fleet Maintenance Fund
In FY09, revenues in the Fleet Maintenance Fund are
$1,761,180. The approved expenditures for FY09 are
$1,565,917. One service level adjustment is approved
in the amount of $5,000 for a scanner.
Communications Fund
The revenues in this fund are transfers from the
various operating funds designed to cover the costs of
providing the services in the Communications Fund.
Revenues in FY09 are $812,683.
FY09 approved expenditures in the Communications
Fund are budgeted at $807,136. This includes funds
in the amount of $123,252 for an additional
Communications Technician and funding for the
Brazos Valley Wide Area Communications System
(BVWACS).
235
City of College Station
Fleet Maintenance Fund
Fund Summary
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget from
Actual Budget Estimate Base Budget Budget FY08 To FY09
REVENUES
Fleet Charges 1,764,995$ 1,696,524$ 1,739,762$ 1,756,180$ 1,756,180$ 3.52%
Interest Earnings 9,595 5,000 (984)5,000 5,000 0.00%
Total Revenues 1,774,590$ 1,701,524$ 1,738,777$ 1,761,180$ 1,761,180$ 3.51%
EXPENDITURES
Parts 108,675$ 103,527$ 92,281$ 102,192$ 102,192$ -1.29%
Fleet Maintenance 1,447,633 1,449,610 1,465,234 1,457,756 1,462,756 0.91%
General & Administrative Transfers 165,988 166,930 166,930 969 969 -99.42%
Other 88,656 - - - - N/A
Total Expenditures 1,810,952$ 1,720,067$ 1,724,445$ 1,560,917$ 1,565,917$ -8.96%
Increase (Decrease) in Working Capital,
Modified Accrual Basis of Accounting $ (36,362) $ 12,537 $ 14,332 $ 200,263 $ 195,263
Measurement Focus Adjustment 788$
Beginning Working Capital, Accrual
Basis of Accounting $ 153,084 $ 117,510 $ 117,510 $ 131,842 $ 131,842
Ending Working Capital, Accrual Basis of
Accounting $ 117,510 $ 130,047 $ 131,842 $ 332,105 $ 327,105
Fleet Charges
99.72%
Interest
Earnings
0.28%
Fleet Maintenance Fund - Sources
Parts
6.53%
Fleet
Maintenance
93.41%
General &
Administrativ
e Transfers
0.06%
Fleet Maintenance Fund - Uses
236
City of College Station
Fleet Maintenance Operations & Maintenance
Summary
EXPENDITURE BY DIVISION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Parts 108,675$ 103,527$ 92,281$ 102,192$ 102,192$ -1.29%
Administration 1,447,633 1,449,610 1,465,234 1,457,756 1,462,756 0.91%
DEPARTMENT TOTAL 1,556,308$ 1,553,137$ 1,557,515$ 1,559,948$ 1,564,948$ 0.76%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 778,667$ 785,178$ 780,465$ 755,755$ 755,755$ -3.75%
Supplies 673,490 679,263 683,997 692,746 697,746 2.72%
Maintenance 24,629 26,278 30,258 31,808 31,808 21.04%
Purchased Services 73,822 62,418 62,795 79,639 79,639 27.59%
General Capital 5,700 - - - - N/A
DEPARTMENT TOTAL 1,556,308$ 1,553,137$ 1,557,515$ 1,559,948$ 1,564,948$ 0.76%
PERSONNEL SUMMARY BY DIVISION
Revised Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Parts 2.00 2.00 2.00 2.00 2.00 0.00%
Administration 13.00 13.00 13.00 13.00 13.00 0.00%
DEPARTMENT TOTAL 15.00 15.00 15.00 15.00 15.00 0.00%
Service Level Adjustments One-Time Cost Recurring Cost Total Cost
Administration
Scanner 4,000$ 1,000$ 5,000$
Fleet Total 5,000$
237
PUBLIC WORKS
FLEET
Description & Budget Explanation:
The Fleet Services Division is responsible for the care and maintenance of all vehicles and
equipment in the City fleet.
Program Name: Fleet Services
Service Level:Provide prompt, reliable maintenance service at cost effective rates.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
-% of satisfaction with service provided 93% 92% 92% 92%
-% of rework on work orders N/A N/A N/A 3%
Efficiency
-% of road side assistance within 1 hour.72% 70% N/A 95%
-% of PMs completed on time 74% 75% N/A 90%
-% of PM turn around within 24 hours N/A N/A N/A 95%
Output
-No. of vehicles per mechanic. 61 55 62 60
-No. of PMs per day- heavy duty 12,026 12,800 N/A 2
-No. of PMs per day- light duty N/A N/A N/A 4
238
City of College Station
Communication Services Fund
Fund Summary
10/30/2008 14:31
FY08 FY08 FY09 FY09 % Change in
FY07 Revised Year-End Approved Approved Budget From
Actual Budget Estimate Base Budget Budget FY08 to FY09
REVENUES
Communication Charges 739,440$ 789,650$ 784,632$ 807,683$ 807,683$ 2.28%
Investment Income 12,378 5,000 4,795 5,000 5,000 0.00%
Total Revenues 751,818$ 794,650$ 789,427$ 812,683$ 812,683$ 2.27%
EXPENDITURES
Operations 655,009$ 684,667$ 684,667$ 681,392$ 804,644$ 17.52%
General & Administrative Transfers 178,086 215,391 215,391 2,492 2,492 (98.84%)
Total Expenditures 833,095$ 900,058$ 900,058$ 683,884$ 807,136$ (10.32%)
Increase (Decrease) in Working Capital,
modified accrual budgetary basis (81,277)$ (105,408)$ (110,631)$ 128,799$ 5,547$
Measurement Focus Adjustment (1,967)$
Beginning Working Capital, accrual
basis of accounting 200,037$ 116,793$ 116,793$ 6,162$ 6,162$
Ending Working Capital, accrual basis of
accounting 116,793$ 11,385$ 6,162$ 134,961$ 11,709$
99.38%
Investment
Income
0.62%
Communications Services Fund - Sources
Communication
Charges Operations
99.69%
G&A Transfers
0.31%
Communications Services Fund - Uses
239
City of College Station
Communications Services Operations & Maintenance
Summary
EXPENDITURE BY ACTIVITY
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Communication Services 655,009$ 684,667$ 684,667$ 681,392$ 804,644$ 17.52%
DIVISION TOTAL 655,009$ 684,667$ 684,667$ 681,392$ 804,644$ 17.52%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Base Approved % Change in
Actual Budget Year-End Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 382,551$ 401,269$ 403,865$ 418,116$ 470,504$ 17.25%
Supplies 13,645 75,481 69,169 71,156 71,156 (5.73%)
Maintenance 200,869 126,371 125,799 124,214 124,214 (1.71%)
Purchased Services 57,944 56,046 60,334 67,906 138,770 147.60%
General Capital - 25,500 25,500 - - 0.00%
DIVISION TOTAL 655,009$ 684,667$ 684,667$ 681,392$ 804,644$ 17.52%
PERSONNEL SUMMARY BY ACTIVITY
Revised Base Approved % Change in
Actual Actual Budget Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Communication Services 6.00 6.00 6.00 6.00 7.00 16.67%
DIVISION TOTAL 6.00 6.00 6.00 6.00 7.00 16.67%
Service Level Adjustments
Brazos Valley Area Wide Communications System 69,264$
Communications Technician Position 53,988
Communication Services SLA Total 123,252$
240
INFORMATIONTECHNOLOGY
COMMUNICATIONSERVICES
Description & Budget Explanation:
Performance Measures* FY07 FY08 FY08 FY09
Actual Revised Estimate Approved
Communications
-% Satisfied on IT Customer Satisifaction Survey N/A N/A N/A 85%
-% Tier 1 Server and equipment uptime
(*As identified in the IT Business Continuity and Recovery
Plan)N/A N/A N/A 99.99%
-% critial system* availablility
(*800 MHz radio system, fiber optic network, telephone system,
network connectivity,paging system).N/A N/A N/A 99.99%
* Information Technology has realigned their performance measures to better reflect the Strategic Plan.
The Communications Division of Information Technology is responsible for maintaining the City's 800 MHz radio system, fiber
optic network, telephone system, network connectivity and paging systems. Availability in this context is defined as the overall
system being operable and in a committable state, although certain interfaces or non-key components may be degraded or not
functioning.
241
the heart of the Research Valley
242
BrazosValleySolidWasteManagementAgencyFund
The Brazos Valley Solid Waste Management Agency
(BVSWMA) was formed under a joint solid waste
management agreement between the Cities of College
Station and Bryan. Each city has 50% ownership in
BVSWMA. The agency is responsible for providing solid
waste disposal services within all appropriate guidelines
and regulations. This joint venture has resulted in cost
savings and increased efficiencies due to the deletion of
duplicated services, planning and staffing and the
economies of scale offered by a larger operation.
This fund is budgeted using the modified accrual basis of
accounting and the current financial resources
measurement focus. The budget measures the net change
in working capital. The measurement focus adjustment to
arrive at Actual 2007 Working Capital is necessary
because the proprietary fund’s financial statements are
prepared using the economic resources measurement
focus and the accrual basis of accounting.
Revenues in the BVSWMA Fund are projected to be
$7,897,000. Approved expenditures for Landfill
Operations are $2,623,780. The FY09 Administration
budget is approved to be $275,872. Also included is
$23,401 for pay plan adjustments. In addition, $566,000 is
included in the approved budget for the purchase of
vehicles and equipment that are due for replacement.
SLAs approved for BVSWMA total $1,116,450. The first
of these SLAs is for an articulating compactor and is in
the amount of $1,070,000, which includes $20,000 for
maintenance costs. BVSWMA currently has two landfill
compactors used in waste compaction at the landfill. To
maintain regulatory compliance and effectively manage
remaining site life an additional compactor is required.
The second SLA, in the amount of $26,450, is for the
addition of a quarter-ton pickup truck for use by the
BVSWMA Program Coordinator. This request will add a
vehicle for transporting materials and supplies to and
from educational and recycling events and other
programs. The third SLA, in the amount of $20,000, is
for the purchase of a GPS Rover Hand Held Unit that will
be used in site development, operations, and post closure
care and will be utilized in surveying functions essential
for daily landfill disposal operations such as calculating
waste compaction, stockpile volumes, disposal unit
construction projects and for mapping underground
utilities, avoidance/deed restricted zones, landfill gas
collection lines, and creating as-built files.
Non-departmental expenses in the amount of $754,067
are included in the FY09 Approved Budget. This
includes $361,067 for the General and Administrative
Transfer, $80,000 for the Bryan Compost Facility,
$166,000 for the Grimes County Host Fees, and $147,000
for contingency. Contingency was increased from
$75,000 and overtime was reduced by a corresponding
amount in the Landfill Operations budget.
$7,390,000 is also included in the approved budget for
costs over the next two years associated with the cell
construction at the Twin Oaks Landfill site.
In addition, appropriations in the amount of $7,212,448
are included in BVSWMA for capital project
expenditures. These expenditures are related to
construction of the Twin Oaks Landfill. Twin Oaks
projects for which appropriations are approved include
Construction Project Management, Access Improvements,
Design Services, Buildings and Infrastructure
construction, and Landfill Communications. It is
anticipated that Certificates of Obligation will be issued
for some of these projects. A debt issue totaling
$11,610,000 is projected. It is anticipated that both the
City of College Station and the City of Bryan will
participate in the debt issue with each entity issuing one
half of the debt.
FY09BVSWMAFleetReplacementSchedule
REF #YEAR DESCRIPTION REPLACEMENT
7301 1999 JD Mow Utility Tractor 45,000$
7367 2001 CHR Jeep Cherokee 21,000
7370 2001 Cat 836 Comp. (refurbished) 500,000
Total BVSWMA Fleet Replacement Costs 566,000$
FY09ApprovedNewFleetPurchases
DESCRIPTION COST
Purchase Articulating Landfill Compactor 1,050,000$
1/4 Ton Pickup Truck 24,000
Total BVSWMA New Fleet Purchases 1,074,000$
Total BVSWMA Fleet Replacmement and New Fleet Requests 1,640,000$
243
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
Revised Base Pro Forma Scenario 2 - Issue Debt for New Landfill Development and Old Landill Closure
FY 08
FY07 APPROVED FY 08
ACTUAL APPROPRIATIONS PROJECTED
REVENUES 1
LANDFILL CHARGES 6,218,413$ 6,125,000$ 6,964,623$
OTHER SALES - METHANE GAS - TBD -
INTEREST 551,982 208,000 400,000
OTHER 66,031 - 24,993
TOTAL REVENUES 6,836,426$ 6,333,000$ 7,389,616$
EXPENDITURES AND TRANSFERS
LANDFILL OPERATIONS 2,826,323$ 3,175,779$ 3,181,563$
ADMINISTRATION 323,606 307,467 335,473
EQUIPMENT REPLACEMENT ---
PROPOSED SLAs ---
PAY PLAN ADJUSTMENTS ---
EXPEND & TRANSFERS SUBTOTAL 3,149,929$ 3,483,246$ 3,517,036$
Cash for Capital Projects/Fill Sector Projects 958,180$ -$ 3,003,840$
NON-DEPARTMENTAL
CONTRIBUTIONS 20,000$ 50,000$ 50,000$
OTHER 27,510 - -
TRANSFERS OUT ---
DEBT SERVICE TRANSFER ---
GENERAL & ADMIN. TRANSFERS 338,761 348,505 348,505
BRYAN COMPOST FACILITY COSTS - 80,000 80,000
HOST FEES 142,924 139,000 161,000
CONTINGENCY - 75,000 75,000
NON-DEPARTMENTAL SUBTOTAL 529,195$ 692,505$ 714,505$
TOTAL OPERATING EXPENDITURES
AND TRANSFERS 4,637,304$ 4,175,751$ 7,235,381$
INCREASE (DECREASE) IN WORKING CAPITAL
FROM OPERATIONS, modified accrual budgetary basis 2,199,122$ 2,157,249$ 154,235$
BEGINNING WORKING CAPITAL, accrual basis of acccounting 8,954,289$ 11,256,238$ 11,256,238$
Measurement Focus Adjustment 102,827$
ENDING WORKING CAPITAL, accrual basis of acccounting 11,256,238$ 13,413,487$ 11,410,473$
244
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
FY 09
APPROVED FY 09 FY 10 FY 11 FY 12 FY 13 FY 14
APPROPRIATIONS PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
11 1 111
7,270,000$ 7,270,000$ 7,484,000$ 7,705,000$ 7,932,000$ 8,166,000$ 8,407,000$
180,000 180,000 180,000 180,000 180,000 180,000 180,000
447,000 447,000 489,000 528,000 532,000 501,000 451,000
--- - ---
7,897,000$ 7,897,000$ 8,153,000$ 8,413,000$ 8,644,000$ 8,847,000$ 9,038,000$
2,623,780$ 2,623,780$ 2,710,000$ 2,800,000$ 2,890,000$ 2,980,000$ 3,070,000$
275,872 275,872 290,000 300,000 310,000 320,000 330,000
566,000 566,000 600,000 404,000 725,000 1,979,000 80,000
1,116,450 1,116,450 325,600 347,100 331,763 341,716 351,967
23,401 23,401 30,600 31,200 31,800 32,400 33,000
4,605,503$ 4,605,503$ 3,956,200$ 3,882,300$ 4,288,563$ 5,653,116$ 3,864,967$
4,710,000$ 3,110,000$ 1,600,000$ 3,126,522$ 2,329,448$ 2,374,425$ 3,678,450$
-$ -$ -$ -$ -$ -$ -$
--- - ---
--- - ---
- - 962,363 961,856 961,325 960,761 960,176
361,067 361,067 369,000 377,000 385,000 393,000 401,000
80,000 80,000 80,000 80,000 80,000 80,000 80,000
166,000 166,000 171,000 176,000 181,000 186,000 192,000
147,000 147,000 147,000 147,000 147,000 147,000 147,000
754,067$ 754,067$ 1,729,363$ 1,741,856$ 1,754,325$ 1,766,761$ 1,780,176$
10,069,570$ 8,469,570$ 7,285,563$ 8,750,678$ 8,372,336$ 9,794,302$ 9,323,593$
(2,172,570)$ (572,570)$ 867,437$ (337,678)$ 271,664$ (947,302)$ (285,593)$
11,410,473$ 11,410,473$ 10,837,902$ 11,705,339$ 11,367,661$ 11,639,325$ 10,692,023$
9,237,902$ 10,837,902$ 11,705,339$ 11,367,661$ 11,639,325$ 10,692,023$ 10,406,429$
245
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
FY 08
FY07 APPROVED FY 08
ACTUAL APPROPRIATIONS PROJECTED
BVSWMA CIP
BV0403 - RPR Gas Recovery and final cover 6,314,973 23,036 - 85,000
BV0404 - RPR Gas Collection System 68,088 32,557 8,306 10,000
BV0604 - RPR Rock Prairie Road Scale Installation 81,675 4,175 - 77,500
Subtotal Rock Prairie Road Capital Projects 59,768 8,306 172,500
BV0901 - Twin Oaks Construction Project Management 768,500 - - -
BV0003 - Twin Oaks land purchase 2,758,500 24,476 150,000 530,664
BV0502 - Twin Oaks Permit Application/Legal Fees 1,996,136 230,274 202,142 1,366,285
BV0601 - Twin Oaks Access 4,609,972 5,202 418,330 -
BV0602 - Twin Oaks Buildings & Infrastructure 2,614,000 - 1,226,710 -
BV0603 - Twin Oaks Design Services 2,386,340 624,585 900,000 915,237
BV0701 - Twin Oaks Cell Construction 7,390,000 * - - -
BV0802 - Twin Oaks Landfill Communications 125,000 40,000 -
TBD - Twin Oaks Compost Facility Design and Construction 2,139,563 - - -
TBD - Twin Oaks Petroleum Pipeline Relocation 855,954 ---
Subtotal Twin Oaks Capital Projects 32,108,701 884,537 2,937,182 2,812,186
Closed Projects 13,875 - 19,154
Total Capital Projects 958,180$ 2,945,488$ 3,003,840$
*A portion of the projected expenditures for the Twin Oaks Cell Construction project is reflected in the "Cash for Capital Projects/Fill Sector Projects"
section of this pro-forma. Total projected expenditures for phase 1 construnction equal $7,390,000.
246
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FISCAL YEAR 2008-2009 THROUGH FISCAL YEAR 2013-2014
FY 09
APPROVED FY 09 FY 10 FY 11 FY 12 FY 13 FY 14
APPROPRIATIONS PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
- - - 3,000,000 - - -
- 10,000 - - - - -
--- - --
- 10,000 - 3,000,000 - -
768,500 553,100 215,400 - - - -
--- - ---
- 71,985 74,518 76,522 - - -
2,447,503 3,580,987 1,023,139 - - - -
813,745 2,065,455 548,845 - - - -
417,700 417,700 121,640 50,000 50,000 - -
2,680,000 2,647,778 42,222 - - - -
85,000 125,000
- - - - - - 1,185,450
--- - ---
7,212,448 9,462,005 2,025,764 126,522 50,000 - 1,185,450
--- - ---
7,212,448$ 9,472,005$ 2,025,764$ 3,126,522$ 50,000$ -$ 1,185,450$
247
City of College Station
Brazos Valley Solid Waste Management Agency
Operations & Maintenance Summary
EXPENDITURE BY DEPARTMENT
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
DIVISION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Landfill Operations 2,826,323$ 3,175,779$ 3,181,563$ 3,210,062$ 4,300,062$ 35.40%
Administration 323,606 307,467 335,473 278,991 305,441$ -0.66%
DEPARTMENT TOTAL 3,149,929$ 3,483,246$ 3,517,036$ 3,489,053$ 4,605,503$ 32.22%
EXPENDITURE BY CLASSIFICATION
Revised Estimated Approved Approved % Change in
Actual Budget Year-End Base Budget Budget Budget from
CLASSIFICATION FY07 FY08 FY08 FY09 FY09 FY08 to FY09
Salaries & Benefits 1,314,079$ 1,531,897$ 1,421,047$ 1,490,974$ 1,490,974$ -2.67%
Supplies 505,528 484,440 583,095 505,580 506,330 4.52%
Maintenance 238,154 243,870 209,424 334,520 356,220 46.07%
Purchased Services 1,059,722 1,223,039 1,303,070 591,979 591,979 -51.60%
General Captial 31,746 - - 566,000 1,660,000 N/A
Other Purchased Services 700 - 400 - - N/A
DEPARTMENT TOTAL 3,149,929$ 3,483,246$ 3,517,036$ 3,489,053$ 4,605,503$ 32.22%
PERSONNEL SUMMARY BY DIVISION
Revised Approved Approved % Change in
Actual Actual Budget Base Budget Budget Budget from
DIVISION FY06 FY07 FY08 FY09 FY09 FY08 to FY09
Landfill Operations 24.50 24.50 24.50 24.50 24.50 0.00%
Administration 3.00 3.00 3.00 2.75 2.75 -8.33%
DEPARTMENT TOTAL 27.50 27.50 27.50 27.25 27.25 -0.91%
248
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
OPERATIONS
Description & Budget Explanation:
The Brazos Valley Solid Waste Management Agency is responsible for the operation of the Rock Prairie
Road Landfill, a regional landfill serving the Cities of College Station and Bryan, Texas A&M University
and the 19 surrounding counties.
Program Name: Operations
Service Level:Provide Landfill disposal services to the Cities of College Station and Bryan,
Texas A&M University and the surrounding counties.
Performance Measures FY 07 FY 08 FY 08 FY 09
Actual Revised Estimate Approved
Effectiveness
- In compliance with TCEQ regulations. Yes Yes Yes Yes
Efficiency
- No. of labor hours per ton of waste received at 0.15 0.19 0.17 0.19
landfill for disposal.
- Cost per ton of waste received at the landfill $9.46 $12.00 $11.00 $12.00
for disposal.
Output
- No. of tons diverted from landfill disposal to b 28,799 20,000 23,500 20,000
reused or recycled.
(i.e.. Clean concrete, white goods, clean soil)
- Landfill Density survey results (lbs. per CY) 1,150 1,300 1,250 1,300
249
the heart of the Research Valley
250
Budget Ordinances: A1
Budget Ordinances: A2
Budget Ordinances: A3
Budget Ordinances: A4
Budget Ordinances: A5
Budget Ordinances: A6
Budget Ordinances: A7
the heart of the Research Valley
FY09 Approved Service Level Adjustments
One-Time Recurring Savings /
Fund DeptDivDepartment Description Cost Cost TOTAL Revenue Net Total FTE
001 1002 502 City Secretary Bond Election & Charter Amendment 63,800 - 63,800 63,800
001 1014 521 Economic Dev Merit Raises for CD Staff 8,416 - 8,416 8,416
001 1014 521 Economic Dev Northgate Maintenance Contract - 14,000 14,000 14,000
001 1014 521 Economic Dev Solutions Manager 5,833 65,083 70,916 70,916 1.00
001 1016 662 Public Comm College Intern 10,000 12,000 22,000 22,000 0.50
General Government Total 88,049 91,083 179,132 - 179,132 1.50
001 4145 552 Quartermaster PD Management Review (Phased in approach)228,319 371,681 600,000 600,000
Police Total 228,319 371,681 600,000 - 600,000 -
001 4251 562 Suppression Maintain Fire Response Capabilities 636,340 206,377 842,717 842,717 3.00
001 4252 566 Fire Hire 1 Additional Deputy Fire Marshal 51,352 88,919 140,271 140,271 1.00
Fire Total 687,692 295,296 982,988 - 982,988 4.00
001 4362 825 Code Enforcement Code Enforcement Enhancement 89,168 177,398 266,566 266,566 3.00
001 4363 577 Planning Planning Technician 4,857 49,632 54,489 54,489 1.00
001 4363 577 Planning Historic District grants 15,000 15,000 15,000
Planning and Development Services Total 109,025 227,030 336,055 - 336,055 4.00
001 4431 632 Streets Maint Increase for Streets Maintenance 200,000 - 200,000 200,000
001 4419 667 Facilities Maint Meeting/Training Facility Operation Costs - 22,600 22,600 22,600 - -
001 4432 633 Drainage Maintenance of ROW Tractor & Shredder 93,000 15,300 108,300 108,300 -
001 4432 633 Drainage Drainage Crew and Equipment 99,550 57,597 157,147 157,147 - 1.00
Public Works Department 392,550 95,497 488,047 288,047 200,000 1.00
001 5381 641 Recreation Admin.$VVLVWDQW5HFUHDWLRQ6XSHUYLVRU±6FKRRO$JH&DUH 48,157 48,157 48,157 1.00
Parks Total - 48,157 48,157 - 48,157 1.00
001 6120 668 Library Ringer Inventory/Check-out system 55,170 - 55,170 55,170
Library 55,170 - 55,170 - 55,170 -
GENERAL FUND TOTALS 1,560,805 1,128,744 2,689,549 288,047 2,401,502 11.50
006 3044 5210 Court Security Deputy Marshal - 24,530 24,530 - 24,530 0.50
Court Security Fee Fund - 24,530 24,530 - 24,530 0.50
118 4434 634 Signs & Markings Signs/Markings Technician - 41,762 41,762 41,762 1.00
118 4491 605 Traffic Signals Traffic Signal Uninterruptible Power Supplies 68,000 5,666 73,666 73,666 -
Red Light Camera Fund 68,000 47,428 115,428 - 115,428 1.00
121 5382 650 Hotel Motel Tax Texas Public Pool Council ~ (Hotel/Motel)17,000 - 17,000 - 17,000 -
121 5382 650 Hotel Motel Tax Tennis Tournament 7,000 - 7,000 - 7,000 -
Hotel Motel Tax Fund Total 24,000 - 24,000 - 24,000 -
Electric Fund Total 422,983 382,631 805,614 - 805,614 4.00
212 5194 627 Water Water Auditor 2,500 52,295 54,795 54,795 1.00
212 5194 617 Water Water Storage Tanks Cleaning (4 tanks & S.P.clearwell)20,000 - 20,000 20,000 -
212 5194 627 Water Toughbook computers 13,900 - 13,900 13,900 -
212 5194 627 Water Conservation Program Outreach Expansion - 10,000 10,000 10,000 -
212 5194 617 Water Saline Well Feasibility Study 35,000 - 35,000 35,000 -
212 5194 617 Water Annual Instrumentation Calibration - 15,000 15,000 15,000 -
212 5194 627 Water Process Control (SCADA) Asset Center & Management 15,000 - 15,000 15,000 -
Water Fund Total 86,400 77,295 163,695 - 163,695 1.00
213 5195 629 Wastewater Collaborative Studies with TAMU (TMDL)- 25,000 25,000 25,000 -
213 5195 629 Wastewater WWTP Operator and truck for Lift Stations 26,300 56,412 82,712 82,712 1.00
213 5195 628 Wastewater New lift stations O&M
- 88,000 88,000 88,000 -
Wastewater Fund Total 26,300 169,412 195,712 - 195,712 1.00
214 4471 582 Sanitation
Multi-family & Commercial Recycling Program Feasibility
Study 63,500 - 63,500 - 63,500 -
Sanitation Fund Total 63,500 - 63,500 - 63,500 -
226 3023 673 UCS Radio Reading Hardware 3,000 - 3,000 3,000 -
226 3023 671 UCS Imaging Interface 12,325 2,465 14,790 14,790 -
Utility Customer Service Fund 15,325 2,465 17,790 - 17,790 -
227 4433 599 Fleet Scanner 4,000 1,000 5,000 5,000
Fleet Services Fund 4,000 1,000 5,000 - 5,000 -
229 6091 602 Communications Brazos Valley Wide Area Communications System - 69,264 69,264 69,264
229 6091 602 Communications Communications Technician Position 300 53,688 53,988 53,988 1.00
Communications Fund Total 300 122,952 123,252 - 123,252 1.00
912 4432 633 Drainage Drainage Crew and Equipment 99,550 57,597 157,147 157,147
912 4432 633 Drainage Maintenance of ROW Tractor & Shredder 93,000 15,300 108,300 108,300
Drainage Fund Total 192,550 72,897 265,447 - 265,447 -
999 4973 585 BVSWMA GPS Rover Hand Held Unit 20,000 - 20,000 20,000
999 4973 585 BVSWMA Purchase Articulating Landfill Compactor 1,050,000 20,000 1,070,000 1,070,000 -
999 4975 586 BVSWMA 1/4 Ton Pickup Truck 24,000 2,450 26,450 1,700 24,750
BVSWMA Fund Total 1,094,000 22,450 1,116,450 1,700 1,114,750 -
Recommended SL Total All Funds 3,558,163 2,051,804 5,609,967 289,747 5,320,220 20.00
Service Level Adjustments: B1
FY09NotRecommendedServiceLevelAdjustments
One-Time Recurring Savings /
Fund Dept Div Department Description Cost Cost TOTAL Revenue Net Total FTE
001 1016 650 Historic Programs Historic Programs Intern - 7,600 7,600 7,600
001 1016 650 Historic Programs Heritage Programs / Project Hold 1,470 14,576 16,046 16,046
001 1016 662 Public Communications Broadcast Media Specialist - 53,404 53,404 53,404 1.00
001 1016 662 Public Communications Mobile TV Production Truck 150,000 - 150,000 150,000
General Government Total 151,470 75,580 227,050 - 227,050 1.00
001 3021 523 Accounting Laserfische Tie-in 25,263 - 25,263 25,263
Finance Total 25,263 - 25,263 - 25,263
001 4140 531 Police Administration 1 Police Analyst 5,605 60,987 66,592 66,592 1.00
001 4141 541 Uniform Patrol Replacement & Upgrade of Equipment for SWAT Unit 16,640 - 16,640 16,640
001 4141 541 Uniform Patrol 3 Police Assistants 55,576 130,544 186,120 186,120 3.00
001 4142 543 Criminal Investigations 1 Civilian Crime Scene Investigator 8,115 71,105 79,220 79,220 1.00
001 4143 551 Recruiting & Training 1 Civilian Training Coordinator 5,803 50,126 55,929 55,929 1.00
001 4145 552 Quartermaster In-car Digital Video Tapes - 5,000 5,000 5,000
001 4145 552 Quartermaster Maint, Supplies, and Replacement costs for Bicycle Unit - 10,000 10,000 10,000
001 4145 552 Quartermaster Vehicle – CID 30,000 10,500 40,500 40,500
001 4145 552 Quartermaster TASER Implementation Program 73,350 500 73,850 73,850
001 4149 549 Information Services 1 Supervisor 5,887 50,152 56,039 56,039 1.00
Police Total 200,976 388,914 589,890 - 589,890 7.00
001 4250 569 Emergency Management Emergency Management Intern - 20,239 20,239 20,239 1.00
001 4250 569 Emergency Management Continuity of Operations Plan (COOP/COG) 100,000 - 100,000 100,000
001 4251 562 Suppression Fire Department Recruiting - 30,985 30,985 30,985
001 4251 562 Suppression Fire Station Building Maintenance 80,000 - 80,000 80,000
001 4251 562 Suppression Fire Department Safety Officer / EMS Supervisor 66,700 107,028 173,728 173,728 1.00
001 4253 568 EMS Training Captain 42,438 24,406 66,844 66,844 -
001 4253 568 EMS Paramedic Certification Pay Increase - 112,151 112,151 112,151
Fire Total 289,138 294,809 583,947 - 583,947 2.00
001 4362 579 Development Coord. Imaging Interface Software for CD for HTE 12,325 2,465 14,790 14,790
001 4363 577 Planning 3 Year Annexation Plan 80,000 - 80,000 80,000
001 4364 574 Transportation Trans. Planning Intern 10,000 11,600 21,600 21,600
Planning and Development Services Total 102,325 14,065 116,390 - 116,390 -
001 4410 581 Administration Graduate Civil Engineer Position 11,185 68,572 79,757 10,400 69,357 0.50
001 4419 667 Facilities Maintenance Emergency Generators Maint. - 20,000 20,000 20,000
001 4431 632 Streets Maintenance Street Maintenance Materials - 31,000 31,000 31,000
001 4431 632 Streets Maintenance Asphalt Crew and Equipment 99,550 57,597 157,147 157,147 1.00
001 4431 632 Streets Maintenance Street Rehab Project: 2008-2009 - 350,000 350,000 350,000
001 4434 634 Traffic Signs & Markings Increased Maintenance Funds - 30,000 30,000 30,000
001 4461 573 Engineering Graduate Civil Engineer/Asst City Engineer 10,335 76,255 86,590 86,590 1.00
001 4491 605 Traffic Signals Service Vehicle 30,000 6,930 36,930 36,930
Public Works Total 151,070 640,354 791,424 10,400 781,024 2.50
001 4620 710 Capital Projects Operat. Professional Engineering Services - 15,000 15,000 15,000
001 4620 710 Capital Projects Operat. Project Manager for PARD projects 11,072 84,174 95,246 95,246 1.00
Capital Projects Department 11,072 99,174 110,246 - 110,246 1.00
001 5381 644 Concessions Food Service Improvements 130,100 5,000 135,100 135,100
001 5382 651 Special Facilities Admin. Division 82 Repair and Replacement Fund - 100,000 100,000 100,000
001 5382 652 Aquatics Tarrow Park Spray Park Operation and Maintenance - 5,210 5,210 5,210
001 5382 652 Aquatics Hallaran / Southwood Pool Pipe Repair 65,000 - 65,000 65,000
001 5383 657 Parks Operations Crew Cab Utility Truck 41,000 8,273 49,273 49,273
001 5383 658 Parks Operations West District Wide-area Mower and Trailer 50,000 16,850 66,850 66,850
001 5384 649 Cemetery Cemetery Grounds Worker - 30,950 30,950 30,950
001 53 Various Parks dept. Temporary / Seasonal Wage Increase - 261,329 261,329 261,329
Parks Total 286,100 427,612 713,712 - 713,712 -
GENERAL FUND TOTALS 1,217,414 1,940,508 3,157,922 10,400 3,147,522 13.50
213 5195 629 Wastewater Forklift for Lick Creek 35,000 6,750 41,750 41,750 -
213 5195 628 Wastewater Northeast High Velocity Cleaning & Closed Circuit Televis 80,000 80,000 80,000 -
213 5195 629 Wastewater SCADA System Technician & Vehicle 34,000 60,460 94,460 94,460 1.00
213 9111 974 Wastewater Intelligent Overloads for ATAD system (David O) 15,000 15,000 15,000 -
213 9111 974 Wastewater Power Generation for SCADA System 25,000 25,000 25,000 -
213 5195 629 Wastewater WWTP Operator Re-use 6,300 48,212 54,512 54,512 1.00
Wastewater Fund Total 195,300 115,422 310,722 - 310,722 2.00
227 4433 599 Fleet Additional Funds for Overtime - 8,000 8,000 8,000
227 4433 599 Fleet Removal of Underground Tank 8,000 - 8,000 8,000
227 4433 594 Fleet Employee Training 4,000 - 4,000 4,000
Fleet Services Fund 12,000 8,000 20,000 - 20,000 -
999 4973 585 BVSWMA Portable Light Tower 11,000 2,100 13,100 13,100
999 4973 585 BVSWMA 4WD 1/4 Ton Truck Upgrade 11,000 6,300 17,300 17,300
999 4973 585 BVSWMA GPS Peer to Peer CAES Upgrade 65,305 - 65,305 65,305
BVSWMA Fund Total 87,305 8,400 95,705 - 95,705 -
Not Recommended Total All Funds 1,512,019 2,072,330 3,584,349 10,400 3,573,949 15.50
Service Level Adjustments: B2
Personnel List
Revised Revised
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Police Department
Administration Division
Police Chief 1.00 1.00 1.00 114,714$ 122,890$ 129,555$-$ 129,555$
Assistant Chief 2.00 2.00 2.00 168,463 180,853 188,090 - 188,090
Secretary 2.00 2.00 2.00 53,686 57,003 57,003 - 57,003
Sergeant 1.00 1.00 1.00 59,881 63,531 66,075 - 66,075
Staff Assistant 1.00 1.00 1.00 37,355 38,481 38,481 - 38,481
Lieutenant 1.00 1.00 1.00 74,981 65,867 70,685 - 70,685
Tech. Svcs. Coordinator 1.00 1.00 1.00 59,505 64,365 65,116 - 65,116
Total 9.00 9.00 9.00 568,585$ 592,990$ 615,005$-$ 615,005$
Uniform Patrol Division
Lieutenant 3.00 3.00 3.00 194,535$ 207,654$ 211,323$-$ 211,323$
Master Officer 17.00 19.00 19.00 899,338 935,191 1,030,009 - 1,030,009
Police Officer 35.00 38.00 35.00 1,173,996 1,325,939 1,387,432 - 1,387,432
*School Crossing Guard (temp/seasonal)2.50 2.50 2.50 36,498 41,875 41,991 - 41,991
Senior Officer 17.00 12.00 11.00 723,595 529,479 513,086 - 513,086
Sergeant 7.00 7.00 10.00 406,756 599,046 601,603 - 601,603
Animal Control Supervisor 0.00 1.00 - - 39,462 - 39,462
Animal Control Officer 0.00 0.00 3.00 - 96,028 80,467 - 80,467
Total 81.50 81.50 84.50 3,434,718$ 3,735,211$ 3,905,373$-$ 3,905,373$
Criminal Investigation Division
Lieutenant 1.00 1.00 1.00 68,349$ 73,209$ 68,787$-$ 68,787$
Master Officer 14.00 11.00 12.00 639,524 583,102 633,786 - 633,786
Police Officer 0.00 0.00 0.00 - - - - -
Senior Officer 0.00 3.00 3.00 - 126,144 135,903 - 135,903
Victim Advocate 1.00 1.00 1.00 44,843 48,493 50,433 - 50,433
Sergeant 3.00 3.00 3.00 177,411 179,873 185,244 - 185,244
Total 19.00 19.00 20.00 930,127$ 1,010,821$ 1,074,152$-$ 1,074,152$
Recruiting and Training Division
Lieutenant 1.00 1.00 1.00 63,739$ 68,933$ 70,998$-$ 70,998$
Sergeant 1.00 1.00 1.00 61,153 64,887 66,826 - 66,826
Senior Officer 0.00 0.00 0.00 - - - - -
Master Officer 2.00 2.00 2.00 96,840 104,661 106,455 - 106,455
Total 4.00 4.00 4.00 221,732$ 238,481$ 244,279$-$ 244,279$
Quartermaster Division
Quartermaster 1.00 1.00 1.00 27,260$ 24,966$ 25,967$-$ 25,967$
Total 1.00 1.00 1.00 27,260$ 24,966$ 25,967$-$ 25,967$
Communication/Jail Division
Communication Manager 1.00 1.00 1.00 59,860$ 64,741$ 67,330$-$ 67,330$
Communication Supervisor 3.00 3.00 3.00 155,427 166,503 167,691 - 167,691
Sr. Communications Operator 4.00 4.00 4.00 130,899 141,912 143,914 - 143,914
Communications Operator 14.00 16.00 16.00 401,167 469,464 466,199 - 466,199
Public Safety Officer 7.00 7.00 7.00 193,181 200,605 205,902 - 205,902
Total 29.00 31.00 31.00 940,534$ 1,043,225$ 1,051,036$-$ 1,051,036$
Special Services Division
Lieutenant 1.00 1.00 1.00 75,520$ 77,672$ 80,780$-$ 80,780$
Master Officer 4.00 4.00 4.00 203,503 214,995 224,757 - 224,757
Senior Officer 2.00 2.00 1.00 81,634 89,769 49,640 - 49,640
Sergeant 1.00 1.00 1.00 56,690 60,736 62,551 - 62,551
Police Officer 0.00 0.00 1.00 - - 43,341 - 43,341
*School Crossing Guard (temp/seasonal)0.00 0.00 0.00 - - - - -
Police Assistant 1.00 1.00 1.00 35,707 27,511 27,511 - 27,511
Animal Control Officer 4.00 4.00 0.00 94,607 - - - -
Total 13.00 13.00 9.00 547,661$ 470,683$ 488,579$-$ 488,579$
Information Services Division
Information Services Manager 1.00 1.00 1.00 53,415$ 57,774$ 60,085$-$ 60,085$
Evidence Technician 1.00 1.00 1.00 23,026 25,133 30,577 - 30,577
Records Technician 4.00 4.00 4.00 105,141 108,479 101,637 - 101,637
Criminal Intelligence Analyst 1.00 1.00 1.00 50,662 52,706 52,706 - 52,706
Police Assistant 1.00 1.00 1.00 26,718 29,701 30,597 - 30,597
Total 8.00 8.00 8.00 258,962$ 273,793$ 275,602$-$ 275,602$
Police
Full Time Total 162.00 164.00 164.00 6,893,081$ 7,348,295$ 7,638,002$-$ 7,638,002$
*Temp/Seasonal Total 2.50 2.50 2.50 36,498$ 41,875$ 41,991$-$ 41,991$
Police Department Totals 164.50 166.50 166.50 6,929,579$ 7,390,170$ 7,679,993$-$ 7,679,993$
* Temprorary/Seasonal Position
Personnel: C1
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Fire Department
Fire Administration
Fire Chief 1.00 1.00 1.00 108,457$ 116,174$ 129,302$-$ 129,302$
Planning and Research Coordinator 1.00 1.00 1.00 57,899 61,716 65,081 - 65,081
Staff Assistant 2.00 2.00 2.00 66,242 70,017 71,603 - 71,603
Secretary 1.00 1.00 1.00 22,672 24,069 24,778 - 24,778
Total 5.00 5.00 5.00 255,270$ 271,976$ 290,763$-$ 290,763$
Emergency Management
Emergency Management Coordinator 1.00 1.00 1.00 49,676$ 53,227$ 55,356$-$ 55,356$
Asst. Emergency Management Coordinator 1.00 1.00 1.00 2,993 30,973 31,911 - 31,911
Staff Assistant 1.00 1.00 1.00 29,006 29,742 30,827 - 30,827
Total 3.00 3.00 3.00 81,675$ 113,942$ 118,095$-$ 118,095$
Fire Suppression Division
Asst. Fire Chief 1.00 1.00 1.00 83,762$ 90,812$ 95,353$-$ 95,353$
Battalion Chief 3.00 3.00 3.00 208,371 222,504 229,952 - 229,952
Captain 3.00 3.00 3.00 - 195,537 204,229 - 204,229
Lieutenant 11.00 11.00 11.00 621,175 658,067 611,311 - 611,311
Apparatus Operator 15.00 15.00 18.00 579,794 756,043 797,629 143,007 940,636
Firefighter I 23.00 23.00 24.00 984,447 983,603 1,151,268 - 1,151,268
Firefighter II 4.00 6.00 9.00 151,722 226,884 365,701 - 365,701
Firefighter III 7.00 12.00 8.00 387,922 436,785 291,650 - 291,650
Total 67.00 74.00 77.00 3,017,193$ 3,570,235$ 3,747,092$ 143,007$ 3,890,099$
Fire Prevention Division
Fire Marshal 1.00 1.00 1.00 87,496$ 93,941$ 98,638$-$ 98,638$
Deputy Fire Marshal 3.00 3.00 4.00 159,849 171,779 181,207 53,290 234,497
Code Enforcement Supervisor 1.00 1.00 0.00 42,319 44,342 - - -
Code Enforcement Officer 4.00 4.00 0.00 121,827 127,688 - - -
Public Education Officer 1.00 1.00 1.00 51,726 54,875 56,521 - 56,521
Total 10.00 10.00 6.00 463,217$ 492,625$ 336,366$ 53,290$ 389,656$
EMS Division
Lieutenant - Fire 4.00 4.00 4.00 219,175$ 230,417$ 236,344$-$ 236,344$
Apparatus Operator 6.00 6.00 6.00 284,817 304,032 312,237 - 312,237
Fire/EMS Training Coordinator 1.00 1.00 1.00 60,173 64,553 67,781 - 67,781
Firefighter I 15.00 18.00 11.00 633,623 798,226 519,702 - 519,702
Firefighter II 4.00 2.00 4.00 151,722 75,628 159,490 - 159,490
Firefighter III 1.00 0.00 5.00 34,923 - 178,295 - 178,295
Total 31.00 31.00 31.00 1,384,433$ 1,472,856$ 1,473,848$-$ 1,473,848$
Fire
Full Time Total 116.00 123.00 122.00 5,201,788$ 5,921,634$ 5,966,164$ 196,297$ 6,162,461$
*Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
Fire Department Totals 116.00 123.00 122.00 5,201,788$ 5,921,634$ 5,966,164$ 196,297$ 6,162,461$
Public Works Department
Public Works Admin. Division
Director of Public Works/Special Projects 1.00 1.00 1.00 118,135$ 125,331$ 125,331$-$ 125,331$
Staff Assistant 1.00 0.00 0.00 35,749 - - - -
Asst. Public Works Director 1.00 1.00 1.00 85,327 90,520 92,494 - 92,494
Greenways Program Manager 0.00 0.00 0.00 45,197 - - - -
Land Agent 1.00 0.00 0.00 56,830 - - - -
Assistant Land Agent 1.00 0.00 0.00 37,585 - - - -
Customer Service Representative 2.00 2.00 2.00 51,037 54,145 54,896 - 54,896
Assistant City Engineer 0.00 0.00 1.00 - - 69,886 - 69,886
Total 7.00 4.00 5.00 429860.00 269996.00 342,606$-$ 342,606$
Facilities Maintenance Division
Facility Maint. Superintendent 1.00 1.00 1.00 65,053$ 69,016$ 71,080$-$ 71,080$
Sr. Facility Maint. Technician 1.00 1.00 1.00 48,931 50,391 50,391 - 50,391
Facility Maint. Technician 5.00 5.00 5.00 195,223 192,928 197,246 - 197,246
Total 7.00 7.00 7.00 309,207$ 312,335$ 318,717$-$ 318,717$
Streets Maintenance Division
Street Superintendent 1.00 1.00 1.00 61,403$ 65,137$ 67,097$-$ 67,097$
Foreman 1.00 0.00 0.00 44,467 - - - -
Crew Leader 1.00 2.00 2.00 36,062 112,295 76,191 - 76,191
Equipment Operator 15.00 15.00 15.00 413,538 414,036 417,560 - 417,560
Public Service Worker 4.00 4.00 4.00 82,345 87,268 99,342 - 99,342
Total 22.00 22.00 22.00 637,815$ 678,736$ 660,191$-$ 660,191$
* Temprorary/Seasonal Position
Personnel: C2
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Drainage Division
Foreman 1.00 1.00 1.00 44,467$ 48,097$ 50,495$-$ 50,495$
Crew Leader 0.00 1.00 1.00 - 32,913 34,439 - 34,439
Equipment Operator 6.00 5.00 6.00 169,341 139,911 147,648 25,251 172,899
Drainage Inspector 1.00 1.00 1.00 37,501 42,067 45,823 - 45,823
GIS Technician 1.00 1.00 1.00 34,727 36,479 36,479 - 36,479
Public Service Worker 2.00 2.00 2.00 40,672 44,510 45,306 - 45,306
Total 11.00 11.00 12.00 326,708$ 343,977$ 360,191$ 25,251$ 385,442$
Traffic Division
Signs Technician 3.00 3.00 3.00 98,946$ 104,974$ 108,019$-$ 108,019$
Total 3.00 3.00 3.00 98,946$ 104,974$ 108,019$-$ 108,019$
Public Works Engineering
City Engineer 1.00 1.00 1.00 88,121$ 92,501$ 95,245$-$ 95,245$
Assistant City Engineer 3.00 1.00 1.00 124,059 66,055 63,230 - 63,230
Graduate Civil Engineer 6.00 2.00 1.00 382,394 114,735 50,137 - 50,137
Senior Asst. City Engineer 1.00 1.00 1.00 74,731 79,278 73,059 - 73,059
Engineer 0.00 0.00 0.00 - - - - -
Construction Inspector 4.00 4.00 4.00 159,994 149,150 164,479 - 164,479
*Public Works Intern (temp/seasonal)0.50 0.50 0.50 8,382 8,405 8,067 - 8,067
*Engineering Aide (temp/seasonal)1.00 0.00 0.00 16,764 - - - -
*Engineering Intern (temp/seasonal)0.50 0.50 0.50 8,382 8,045 8,067 - 8,067
Total 17.00 10.00 9.00 862,827$ 518,169$ 462,285$-$ 462,285$
Traffic Signal Systems
Traffic Systems Superintendent 1.00 1.00 1.00 67,452$ 71,561$ 73,429$-$ 73,429$
Traffic Systems Foreman 1.00 1.00 1.00 53,207 56,711 57,816 - 57,816
Traffic Signal Technician 3.00 3.00 3.00 131,358 139,034 142,600 - 142,600
Total 5.00 5.00 5.00 252,017$ 267,306$ 273,845$-$ 273,845$
Public Works
Full Time Total 70.00 61.00 62.00 2,883,852$ 2,479,043$ 2,509,720$ 25,251$ 2,534,971$
*Temp/Seasonal Total 2.00 1.00 1.00 33,528$ 16,450$ 16,134$-$ 16,134$
Public Works Department Totals 72.00 62.00 63.00 2,917,380$ 2,495,493$ 2,525,854$ 25,251$ 2,551,105$
Capital Improvements Department
Director of Capital Projects 0.00 1.00 1.00 -$ 100,000$ 110,302$-$ 110,302$
Staff Assistant 0.00 1.00 1.00 - 37,939 38,481 - 38,481
Land Agent 0.00 1.00 1.00 - 61,487 63,639 - 63,639
Assistant Land Agent 0.00 1.00 1.00 - 39,879 41,276 - 41,276
Assistant City Engineer 0.00 3.00 3.00 - 125,831 199,481 - 199,481
Graduate Civil Engineer 0.00 2.00 2.00 - 173,303 112,857 - 112,857
Water Engineer 0.00 1.00 1.00 - - 59,998 - 59,998
*Engineering Aide (temp/seasonal)0.00 1.00 1.00 - 16,810 16,856 - 16,856
Total 0.00 11.00 11.00 -$ 555,249$ 642,891$-$ 642,891$
Capital Improvements Department
Full Time Total 0.00 10.00 10.00 -$ 602,220$ 626,035$-$ 626,035$
*Temp/Seasonal Total 0.00 1.00 1.00 -$ 16,810$ 16,856$-$ 16,856$
Capital Improvement Department Totals 0.00 11.00 11.00 -$ 555,249$ 642,891$-$ 642,891$
Parks & Recreation Department
Parks & Recreation Administration Division
Director of Parks & Rec. 1.00 1.00 1.00 104,202$ 113,776$ 120,330$-$ 120,330$
Asst. Director of Parks & Rec. 1.00 1.00 1.00 83,011 88,059 92,494 - 92,494
Sr. Parks Planner 1.00 1.00 1.00 59,610 63,239 64,504 - 64,504
Parks Planner 2.00 2.00 2.00 104,098 110,168 114,030 - 114,030
Greenways Coordinator 1.00 0.00 0.00 45,197 - - - -
Administrative Support Supervisor 0.00 1.00 1.00 - 33,726 42,321 - 42,321
Staff Assistant 1.00 2.00 2.00 31,786 - 58,921 - 58,921
Secretary 3.00 2.00 2.00 74,147 101,303 50,808 - 50,808
*Receptionist (temp/seasonal)0.50 0.50 0.50 1,772 1,777 1,835 - 1,835
Total 10.50 10.50 10.50 503,823$ 512,048$ 545,242$-$ 545,242$
Hotel Tax Fund Programs Activity Center
*Special Events Workers (temp/seasonal)0.50 0.50 0.50 9,022$ 9,047$ 9,123$-$ 9,123$
Total 0.50 0.50 0.50 9,022$ 9,047$ 9,123$-$ 9,123$
* Temprorary/Seasonal Position
Personnel: C3
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Recreation Administration Activity Center
Recreation Superintendent 1.00 1.00 1.00 63,885$ 67,786$ 69,819$-$ 69,819$
Recreation Supervisor 1.00 1.00 1.00 53,394 56,669 58,329 - 58,329
Assistant Recreation Supervisor - School Age Care 0.00 0.00 1.00 - - - 32,926 32,926
*Custodian (temp/seasonal)0.50 0.50 0.50 3,198 3,207 3,312 - 3,312
Total 2.50 2.50 3.50 120,477$ 127,662$ 131,461$ 32,926$ 164,387$
Recreation Athletics Activity Center
Recreation Supervisor 2.00 2.00 2.00 108,123$ 114,673$ 117,926$-$ 117,926$
Asst. Recreation Supervisor 1.00 1.00 1.00 37,293 39,462 40,651 - 40,651
*Special Events Worker (temp/seasonal)3.00 3.00 3.00 64,093 64,269 66,374 - 66,374
Total 6.00 6.00 6.00 209,509$ 218,404$ 224,951$-$ 224,951$
Recreation Concession Activity Center
Concession Supervisor 1.00 1.00 1.00 45,074$ 46,581$ 46,748$-$ 46,748$
*Concession Worker (temp/seasonal)2.00 2.00 2.00 42,000 42,116 43,495 - 43,495
Total 3.00 3.00 3.00 87,074$ 88,697$ 90,243$-$ 90,243$
Special Events Activity Center
Recreation Supervisor 1.00 1.00 1.00 55,855$ 58,108$ 59,805$-$ 59,805$
*Recreation Assistant/ Special Events (temp/seasonal)1.50 1.50 1.50 21,392 32,176 33,230 - 33,230
Total 2.50 2.50 2.50 77,247$ 90,284$ 93,035$-$ 93,035$
Hotel Tax Fund Programs Activity Center
*Special Events Workers (temp/seasonal)1.00 1.00 1.00 32,196$ 32,284$ 38,556$-$ 38,556$
Total 1.00 1.00 1.00 32,196$ 32,284$ 38,556$-$ 38,556$
Senior Services Activity Center
Senior Services Coordinator (PT Regular) 0.50 0.50 0.50 22,244$ 23,600$ 24,309$-$ 24,309$
*Temp/Seasonal Workers (temp/seasonal)0.50 0.50 0.50 8,799 8,823 9,112 - 9,112
Total 1.00 1.00 1.00 31,043$ 32,423$ 33,421$-$ 33,421$
Special Facilities Administration Activity Center
Recreation Superintendent 1.00 1.00 1.00 61,987$ 65,763$ 67,587$-$ 67,587$
Total 1.00 1.00 1.00 61,987$ 65,763$ 67,587$-$ 67,587$
Hotel Tax Programs - Historic Programs
Historic Programs Staff Assistant 0.00 0.00 1.00 -$ -$ 28,336$-$ 28,336$
Total 0.00 0.00 1.00 -$ -$ 28,336$-$ 28,336$
Instruction Activity Center
Recreation Supervisor 1.00 1.00 1.00 55,459$ 58,838$ 60,603$-$ 60,603$
Asst. Recreation Supervisor 1.00 1.00 1.00 38,794 41,151 42,382 - 42,382
*Tennis Leaders (temp/seasonal)0.50 0.50 0.50 8,750 8,774 16,308 - 16,308
*Water Safety Instructor (temp/seasonal)2.00 4.00 4.00 34,996 70,184 65,233 - 65,233
*Swim Coach (temp/seasonal)2.00 0.00 0.00 34,996 - - - -
Total 6.50 6.50 6.50 172,995$ 178,947$ 184,526$-$ 184,526$
Special Facilities Aquatic Activity Center
Pools Supervisor 1.00 1.00 1.00 55,876$ 60,423$ 62,236$-$ 62,236$
Asst. Pools Supervisor 1.00 1.00 1.00 37,147 33,643 39,056 - 39,056
*Pool Manager/ Asst. Manager (temp/seasonal)6.00 6.00 6.00 104,286 104,622 107,438 - 107,438
*Lifeguards (temp/seasonal)12.00 12.00 12.00 325,748 54,438 330,909 - 330,909
*Other Pool Seasonal Employees (temp/seasonal)0.00 0.00 0.00 - - - - -
Total 20.00 20.00 20.00 523,057$ 253,126$ 539,639$-$ 539,639$
Special Facilities Conference Center Activity Center
Conference Center Supervisor 1.00 1.00 1.00 55,543$ 58,921$ 60,689$-$ 60,689$
Assist. Conference Center Supervisor 1.00 1.00 1.00 30,597 34,852 33,622 - 33,622
Secretary 1.00 1.00 1.00 23,127 24,111 24,069 - 24,069
*Part-time Receptionist (temp/seasonal)1.00 1.00 1.00 13,620 13,658 140,338 - 140,338
*Building Attendant (temp/seasonal)2.50 2.50 2.50 34,050 34,143 35,328 - 35,328
Total 6.50 6.50 6.50 156,937$ 165,685$ 294,046$-$ 294,046$
Special Facilities Lincoln Center Activity Center
Center Supervisor 1.00 1.00 1.00 52,935$ 56,606$ 58,305$-$ 58,305$
Center Assistant Supervisor 2.00 2.00 2.00 71,060 74,293 76,525 - 76,525
*Recreation Assistant (temp/seasonal)3.50 3.50 3.50 73,333 73,536 75,944 - 75,944
Total 6.50 6.50 6.50 197,328$ 204,435$ 210,773$-$ 210,773$
Youth Recreation
Recreation Supervisor 1.00 1.00 1.00 51,851$ 55,459$ 57,123$-$ 57,123$
*Teen Center Staff Attendant (temp/seasonal)3.00 3.00 3.00 64,633 64,812 66,933 - 66,933
Total 4.00 4.00 4.00 116,484$ 120,271$ 124,056$-$ 124,056$
* Temprorary/Seasonal Position
Personnel: C4
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Operations Administration Activity Center
Parks Superintendent 1.00 1.00 1.00 62,655$ 66,472$ 68,427$-$ 68,427$
Total 1.00 1.00 1.00 62,655$ 66,472$ 68,427$-$ 68,427$
East District Operations Activity Center
Parks Operations Supervisor 1.00 1.00 1.00 41,923$ 41,735$ 43,174$-$ 43,174$
Parks Crew Leader 3.00 3.00 3.00 99,740 103,639 106,872 - 106,872
Light Equipment Operator 4.00 4.00 4.00 99,613 106,540 107,790 - 107,790
Grounds Worker 5.00 5.00 5.00 98,087 110,814 110,147 - 110,147
*Part-time Groundsworker (temp/seasonal)2.00 2.00 2.00 34,196 34,290 39,425 - 39,425
Total 15.00 15.00 15.00 373,559$ 397,018$ 407,408$-$ 407,408$
South District Operations Activity Center
Parks Operations Supervisor 1.00 1.00 1.00 41,923$ 41,735$ 41,735$-$ 41,735$
Parks Crew Leader 2.00 2.00 2.00 68,370 72,187 74,335 - 74,335
Light Equipment Operator 2.00 2.00 2.00 51,726 51,705 53,561 - 53,561
Grounds Worker 5.00 6.00 6.00 107,886 31,600 135,154 - 135,154
*Part-time Groundsworker (temp/seasonal)1.00 1.00 1.00 14,506 14,546 15,022 - 15,022
Total 11.00 12.00 12.00 284,411$ 211,773$ 319,807$-$ 319,807$
West District Parks Operations Activity Center
Parks Operations Supervisor 1.00 1.00 1.00 41,923$ 43,174$ 43,174$-$ 43,174$
Parks Crew Leader 2.00 2.00 2.00 65,513 68,328 70,143 - 70,143
Light Equipment Operator 2.00 2.00 2.00 51,726 52,477 54,020 - 54,020
Grounds Worker 6.00 6.00 6.00 137,114 140,597 140,535 - 140,535
*Part-time Groundsworker (temp/seasonal)1.00 1.00 1.00 14,499 14,539 15,015 - 15,015
Total 12.00 12.00 12.00 310,775$ 319,115$ 322,887$-$ 322,887$
Cemetery Activity Center
Cemetery Sexton 1.00 1.00 1.00 43,487$ 40,296$ 43,174$-$ 43,174$
Cemetery Crew Leader 0.00 1.00 1.00 - 27,943 27,758 - 27,758
Groundsworker 2.00 3.00 3.00 44,634 66,975 97,291 - 97,291
Total 3.00 5.00 5.00 88,121$ 135,214$ 168,223$-$ 168,223$
Forestry Activity Center
Forestry/Urban Landscape Manager 1.00 1.00 1.00 67,723$ 71,853$ 81,619$-$ 81,619$
Forestry Supervisor 1.00 1.00 1.00 43,174 46,699 48,097 - 48,097
Horticulture Crew Leader 1.00 1.00 2.00 34,665 37,480 67,118 - 67,118
Forestry Crew Leader 1.00 2.00 1.00 34,665 65,799 39,378 - 39,378
Forestry/Horticulture Worker 5.00 6.00 6.00 125,102 154,263 158,035 - 158,035
Irrigation Specialist 2.00 3.00 3.00 59,527 87,038 91,771 - 91,771
*Forestry/Horticulture Worker (temp/seasonal)0.00 0.50 0.50 - 11,700 11,732 - 11,732
Total 11.00 14.50 14.50 364,856$ 463,132$ 497,750$-$ 497,750$
Parks & Recreation
Full Time Total 78.50 84.50 86.50 2,863,227$ 3,010,559$ 3,258,231$ 32,926$ 3,291,157$
*Temp/Seasonal Total 46.00 46.50 46.50 920,329$ 681,241$ 1,112,931$-$ 1,112,931$
Parks & Recreation Department Totals 124.50 131.00 133.00 3,783,556$ 3,691,800$ 4,371,162$ 32,926$ 4,404,088$
Planning & Development Services Department
Administration
Dir. of Planning and Development Services 1.00 1.00 1.00 102,003$ 120,330$ 111,606$-$ 111,606$
Asst. Dir. of Planning and Development Services 2.00 2.00 2.00 151,305 185,126 183,118 - 183,118
Staff Planner 3.00 3.00 0.00 137,741 135,155 - - -
Staff Assistant 4.00 4.00 0.00 123,766 125,894 - - -
Customer Service Representative 3.00 3.00 0.00 71,248 76,629 - - -
Development Coordinator 1.00 1.00 0.00 58,296 62,509 - - -
Sr. Planner 3.00 3.00 0.00 160,431 159,203 - - -
Transportation Planning Coordinator 1.00 1.00 0.00 71,290 73,438 - - -
Greenways Program Manager 0.00 1.00 0.00 - 52,202 - - -
GIS Technician 1.00 1.00 0.00 34,143 36,896 - - -
Senior Planner / GIS Analyst 0.00 0.00 0.00 - 52,456 - - -
Mapping Coordinator 1.00 1.00 0.00 48,931 - - - -
Planning Administrator 1.00 1.00 0.00 65,053 69,746 - - -
Secretary 0.00 0.00 0.00 - - - - -
*Development Review-Intern (temp/seasonal)0.25 0.25 0.00 23,006 11,500 - - -
Total 21.25 22.25 3.00 1,047,213$ 1,161,084$ 294,724$-$ 294,724$
Building Inspection
Building Official 1.00 1.00 1.00 64,428$ 69,079$ 71,842$-$ 71,842$
Plans Examiner 2.00 2.00 2.00 84,054 92,626 96,318 - 96,318
Combination Building Inspector 4.00 4.00 4.00 138,325 142,486 143,789 - 143,789
*Development Review Intern (temp/seasonal)0.25 0.25 0.00 11,471 - - - -
Total 7.25 7.25 7.00 298,278$ 304,191$ 311,949$-$ 311,949$
* Temprorary/Seasonal Position
Personnel: C5
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Development Coordination
Development Review Coordinator 0.00 0.00 1.00 -$ -$ 65,634$-$ 65,634$
Staff Assistant 0.00 0.00 4.00 - - 129,356 - 129,356
Customer Service Representative 0.00 0.00 3.00 - - 79,174 - 79,174
Total 0.00 0.00 8.00 -$ -$ 274,164$-$ 274,164$
Code Enforcement
Code Enforcement Supervisor 0.00 0.00 1.00 -$ -$ 44,342$ 22,775$ 67,117$
Staff Assistant 0.00 0.00 1.00 - - - 30,179 30,179
Code Enforcement Officer 0.00 0.00 6.00 - - 127,688 54,870 182,558
Total 0.00 0.00 8.00 -$ -$ 172,030$ 107,824$ 279,854$
Planning Division
Planning Administrator 0.00 0.00 1.00 -$ -$ 72,536$-$ 72,536$
Sr. Planner 0.00 0.00 3.00 - - 156,910 - 156,910
Staff Planner 0.00 0.00 3.00 - - 139,701 - 139,701
Planning Technician 0.00 0.00 1.00 - - 35,838 35,838
Transportation Planner 0.00 0.00 380,679 380,679
*Development Review-Intern (temp/seasonal)0.00 0.00 0.50 - - 11,532 - 11,532
Total 0.00 0.00 8.50 -$ -$ 380,679$ 35,838$ 416,517$
Community & Neighborhood Planning
Neighborhood and Community Relations Coord 0.00 0.00 1.00 -$ -$ 48,034$-$ 48,034$
Transportation Planning Coordinator 0.00 0.00 1.00 - - 70,496 - 70,496
Greenways Program Manager 0.00 0.00 1.00 - - 53,647 - 53,647
GIS Technician 0.00 0.00 2.00 - - 66,818 - 66,818
*Planning Intern (temp/seasonal)0.00 0.00 0.00 - - - - -
Total 0.00 0.00 5.00 -$ -$ 238,995$-$ 238,995$
Planning & Development Services
Full Time Total 28.00 29.00 39.00 1,311,014$ 1,453,775$ 1,661,009$ 143,662$ 1,804,671$
*Temp/Seasonal Total 0.50 0.50 0.50 34,477 11,500 11,532 - 11,532
Planning & Development Services Dept. Totals 28.50 29.50 39.50 1,345,491$ 1,465,275$ 1,672,541$ 143,662$ 1,816,203$
Information Technology
IT Administration Division
Director of Information Technology 1.00 1.00 1.00 101,136$ 109,375$ 103,283$-$ 103,283$
Asst. Director of Information Technology 1.00 1.00 1.00 79,633 87,683 78,485 - 78,485
IT Support Supervisor 1.00 1.00 1.00 36,646 37,751 49,431 - 49,431
IT Support Representative 2.00 2.00 2.00 46,908 50,745 54,870 - 54,870
Total 5.00 5.00 5.00 264,323$ 285,554$ 286,070$-$ 286,070$
Mail
Postal Clerk (Part time regular) 0.00 0.75 0.75 -$ 19,893$ 17,207$-$ 17,207$
Mail Clerk (Part time regular) 0.00 1.00 1.00 - 22,776 24,163 - 24,163
Total 0.00 1.75 1.75 -$ 42,669$ 41,370$-$ 41,370$
E-Government
E-Government Coordinator 1.00 1.00 1.00 55,000$ 58,337$ 56,690$-$ 56,690$
E-Government Technician 1.00 1.00 1.00 29,993 33,955 36,604 - 36,604
Total 2.00 2.00 2.00 84,993$ 92,292$ 93,294$-$ 93,294$
Geographic Information Services
GIS Coordinator 1.00 1.00 1.00 54,792$ 58,129$ 59,881$-$ 59,881$
GIS Technician 1.00 1.00 1.00 34,852 38,690 36,896 - 36,896
*GIS Intern (temp/seasonal)0.50 0.50 0.50 17,829 17,879 17,927 - 17,927
Total 2.50 2.50 2.50 107,473$ 114,698$ 114,704$-$ 114,704$
Management Information Systems Division
Business Systems Manager 1.00 1.00 1.00 63,823$ 68,370$ 63,885$-$ 63,885$
Systems Analyst 6.00 6.00 6.00 321,040 329,959 333,902 - 333,902
Systems Operator 1.00 1.00 1.00 34,539 36,291 37,021 - 37,021
MicroComputer Coord. 1.00 1.00 1.00 53,269 56,773 58,191 - 58,191
MicroComputer Specialist 4.00 4.00 4.00 173,552 180,061 175,847 - 175,847
Network Systems Analyst 2.00 2.00 2.00 114,756 123,078 127,395 - 127,395
Total 15.00 15.00 15.00 760,979$ 794,532$ 796,242$-$ 796,242$
Neighborhood Services Activity Center
Neighborhood Services Coordinator 1.00 0.00 0.00 47,304$-$ -$ -$ -$
*Planning Intern (temp/seasonal)0.50 0.00 0.00 13,361 - - - -
Total 1.50 0.00 0.00 60,665$-$ -$ -$ -$
Historic Programs Activity Center
*Historic Programs Intern (temp/seasonal)0.50 0.00 0.00 4,454$-$ -$ -$ -$
Total 0.50 0.00 0.00 4,454$-$ -$ -$ -$
* Temprorary/Seasonal Position
Personnel: C6
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Community Programs
Community Programs Coordinator 1.00 0.00 0.00 59,589$-$ -$ -$ -$
Community Programs Assistant 0.75 0.00 0.00 25,998 - - - -
Total 1.75 0.00 0.00 85,587$-$ -$ -$ -$
Information Technology
Full Time Total 26.75 25.75 25.75 1,332,830$ 1,311,866$ 1,313,754$-$ 1,313,754$
*Temp/Seasonal Total 1.50 0.50 0.50 35,644 17,879 17,927 - 17,927
Information Technology Department Totals 28.25 26.25 26.25 1,368,474$ 1,329,745$ 1,331,681$-$ 1,331,681$
Fiscal Services Department
Fiscal Administration Division
Chief Financial Officer 1.00 1.00 1.00 94,921$ 102,659$ 110,872$-$ 110,872$
Assistant Fiscal Services Director 0.00 0.00 0.00 - - - - -
Staff Assistant 1.00 1.00 1.00 35,937 38,377 38,481 - 38,481
Customer Service Representative 1.00 1.00 1.00 22,880 23,819 22,693 - 22,693
*Quality Document Reader (temp/seasonal)0.50 0.50 0.50 9,919 9,946 9,973 - 9,973
Total 3.50 3.50 3.50 163,657$ 174,801$ 182,019$-$ 182,019$
Risk Management Division
Risk Manager/Safety Coord. 0.00 0.00 0.00 -$ -$ -$ -$ -$
Safety and Training Coord. 0.00 0.00 0.00 - - - - -
Risk Claims Coordinator 0.00 0.00 0.00 - - - - -
Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
Accounting Division
Asst. Fiscal Services Director 1.00 1.00 1.00 74,801$ 73,334$ 77,044$-$ 77,044$
Accounting Mgr 0.00 0.00 0.00 - - -
Treasurer 1.00 1.00 1.00 62,029 55,680 57,838 - 57,838
Acct. Customer Service Supervisor 1.00 1.00 1.00 43,612 46,261 48,227 - 48,227
Staff Accountant 1.00 2.00 2.00 51,767 100,198 98,819 - 98,819
Acct. Customer Service Rep. 2.00 2.00 2.00 45,573 56,418 48,626 - 48,626
EMS Acct. Rep. 1.00 0.00 0.00 30,493 - - - -
Payment Compliance Rep. 1.00 1.00 1.00 24,591 25,842 33,330 - 33,330
Accounting Technician 1.00 0.00 0.00 41,673 - - - -
Accounting Assistant 1.00 1.00 1.00 30,577 32,767 34,414 - 34,414
Payroll Assistant 1.00 1.00 1.00 35,958 38,481 38,481 - 38,481
Total 11.00 10.00 10.00 441,074$ 428,981$ 436,781$-$ 436,781$
Purchasing Division
Asst. Fiscal Services Director 1.00 1.00 1.00 74,801$ 73,334$ 77,367$-$ 77,367$
Purchasing Services Manager 0.00 0.00 0.00 - - - - -
Buyer 2.00 2.00 2.00 101,700 107,935 112,209 - 112,209
Assistant Buyer 1.00 1.00 1.00 33,997 31,161 32,099 - 32,099
Total 4.00 4.00 4.00 210,498$ 212,430$ 221,675$-$ 221,675$
Office of Budget & Strategic Planning
Budget & Strategic Planning Manager 1.00 1.00 1.00 54,058$ 55,680$ 62,023$-$ 62,023$
Budget Assistant 1.00 0.00 0.00 27,782 - - - -
Budget & Management Analyst 3.00 4.00 4.00 137,157 176,681 213,947 - 213,947
Total 5.00 5.00 5.00 218,997$ 232,361$ 275,970$-$ 275,970$
Municipal Court Division
Municipal Court Administrator 1.00 1.00 1.00 62,008$ 66,430$ 69,752$-$ 69,752$
Payment Compliance Representative 2.00 2.00 2.00 52,248 51,851 53,665 - 53,665
Asst. Collections Coordinator 1.00 1.00 1.00 28,324 30,326 33,059 - 33,059
Collections Coordinator 1.00 1.00 1.00 36,834 39,837 41,422 - 41,422
Court Customer Service Reps. 5.00 5.00 5.00 123,724 126,166 122,744 - 122,744
*Court Customer Service Rep. (temp/seasonal)0.50 0.50 0.50 10,000 10,028 10,055 - 10,055
Customer Service Supervisor 1.00 1.00 1.00 45,635 49,348 51,815 - 51,815
Lead Customer Service Reps. 2.00 2.00 2.00 52,602 53,346 56,064 - 56,064
Staff Assistant 1.00 1.00 1.00 29,534 31,494 32,683 - 32,683
City Marshal 1.00 1.00 1.00 51,538 54,667 56,314 - 56,314
Deputy City Marshal 2.50 2.50 1.00 76,618 99,113 45,865 - 45,865
Court Security Personnel 0.00 0.00 0.00 - - - - -
Juvenile Case Manager 1.00 1.00 0.00 29,058 32,457 - - -
Community Programs Assistant 0.00 0.75 0.00 - 27,844 - - -
Bailiff 0.50 0.50 0.00 12,201 13,255 - - -
Total 19.50 20.25 16.50 610,324$ 686,162$ 573,439$-$ 573,439$
Municipal Court Judges Division
Municipal Court Judge 1.00 1.00 1.00 88,601$ 93,941$ 95,766$-$ 95,766$
*Part-time Municipal Court Judge (temp/seasonal)0.50 0.50 0.50 10,091 10,119 10,147 - 10,147
Total 1.50 1.50 1.50 98,692$ 104,060$ 105,913$-$ 105,913$
Fiscal Services
Full Time Total 43.00 42.75 39.00 1,713,232$ 1,808,702$ 1,765,621$-$ 1,765,621$
*Temp/Seasonal Total 1.50 1.50 1.50 30,010$ 30,093$ 30,176$-$ 30,176$
Fiscal Services Department Totals 44.50 44.25 40.50 1,743,242$ 1,838,795$ 1,795,797$-$ 1,795,797$
* Temprorary/Seasonal Position
Personnel: C7
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
General Government
City Secretary Division
City Secretary 1.00 1.00 1.00 71,603$ 74,460$ 74,467$-$ 74,467$
Deputy City Secretary 0.00 1.00 1.00 - 42,403 38,586 - 38,586
Assistant City Secretary 1.00 0.00 0.00 39,211 - - - -
Staff Assistant 1.00 1.00 1.00 30,013 32,454 28,886 - 28,886
Records Management Coordinator 0.00 1.00 1.00 - 24,632 28,336 - 28,336
Secretary 2.00 1.00 1.00 44,801 22,693 25,715 - 25,715
Total 5.00 5.00 5.00 185,628$ 196,642$ 195,990$-$ 195,990$
City Manager Division
City Manager 1.00 1.00 1.00 143,961$ 163,103$ 166,277$-$ 166,277$
Deputy City Manager 1.00 1.00 1.00 125,000 129,106 139,434 - 139,434
Assistant City Manager 1.00 1.00 1.00 128,032 123,933 133,848 - 133,848
Internal Auditor 1.00 0.00 0.00 70,004 - - - -
Assistant to CM 0.00 1.00 1.00 - 49,435 44,947 - 44,947
Manager of Special Projects & Legislative Affairs 1.00 0.00 0.00 45,550 - - - -
Executive Assistant to the City Manager 1.00 1.00 1.00 - 38,711 41,026 - 41,026
Staff Assistant 0.00 0.00 0.00 35,785 - - - -
Land Agent 0.00 0.00 0.00 56,830 - - - -
Assistant Land Agent 0.00 0.00 0.00 37,585 - - - -
*Internship (temp/seasonal)0.50 0.50 0.50 9,360 9,360 9,386 - 9,386
Total 6.50 5.50 5.50 652,107$ 513,648$ 534,917$-$ 534,917$
Internal Audit Division
Internal Auditor 0.00 1.00 1.00 -$ 75,412$ 76,710$ 76,710$
Total 0.00 1.00 1.00 -$ 75,412$ 76,710$-$ 76,710$
Legal Division
City Attorney 1.00 1.00 1.00 127,854$ 134,278$ 136,875$-$ 136,875$
First Asst. City Attorney 2.00 2.00 2.00 184,121 201,286 227,019 - 227,019
Senior Asst. City Attorney 0.00 1.00 1.00 - 81,000 84,823 - 84,823
Asst. City Attorney 2.00 2.00 2.00 117,676 117,801 123,663 - 123,663
Legal Assistant 2.00 2.00 2.00 70,911 75,565 79,799 - 79,799
Legal Assistant/Office Manager 1.00 1.00 1.00 48,639 50,391 50,391 - 50,391
Legal Secretary 1.00 1.00 1.00 25,571 25,321 26,405 - 26,405
Total 9.00 10.00 10.00 574,772$ 685,642$ 728,975$-$ 728,975$
Economic Development Division
Director of Economic Dev. 1.00 1.00 1.00 95,319$ 105,349$ 112,850$-$ 112,850$
Asst. Dir. Economic and Community Dev 0.00 1.00 1.00 - 75,711 84,591 - 84,591
Economic Development Analyst 1.00 2.00 2.00 29,492 50,137 46,290 - 46,290
Solutions Manager 0.00 0.00 1.00 - - 46,532 46,532
Staff Assistant 0.00 0.50 0.50 - 14,516 29,724 - 29,724
*Economic Development Specialist 0.00 0.50 0.50 - 11,127 11,784 - 11,784
*Intern 0.00 0.50 0.50 - - - - -
Total 2.00 5.50 6.50 124,811$ 256,840$ 285,240$ 46,532$ 331,772$
Community Development Division
CD Project Specialist 1.00 0.00 0.00 44,029$-$ -$ -$ -$
Comm. Dev. Administrator 0.00 0.00 0.00 70,685 - - - -
Assistant Director, Econ & Comm Dev 1.00 0.00 0.00 - - - - -
Staff Assistant 0.50 0.00 0.00 14,089 - - - -
Community Revitalization Coordinator 1.00 0.00 0.00 56,502 - - - -
CD Housing Analyst 1.00 0.00 0.00 53,165 - - - -
Housing Programs Coord. 1.00 0.00 0.00 56,502 - - - -
CD Projects Coordinator 1.00 0.00 0.00 57,962 - - - -
*Part-time Receptionist (temp/seasonal)0.00 0.00 0.00 - - - - -
Total 6.50 0.00 0.00 352,934$-$ -$ -$ -$
Public Communications
Public Communications Director 1.00 1.00 1.00 82,115$ 99,000$ 92,955$-$ 92,955$
Multi-Media Coordinator 0.00 1.00 1.00 - 49,301 53,394 - 53,394
Public Communications and Marketing Asst 1.00 0.00 0.00 43,320 - - - -
Community Relations Manager 0.00 1.00 1.00 - 64,449 68,315 - 68,315
Broadcast Media Specialist 1.00 2.00 2.00 48,583 95,015 109,383 - 109,383
Historic Programs Staff Assistant (full time) 0.00 1.00 0.00 - 27,435 - - -
*Historic Programs Intern (temp/seasonal)0.00 0.00 0.00 - - - - -
Neighborhood and Community Relations Coord 0.00 1.00 0.00 - 46,553 - - -
*Neighborhood Services Planning Intern (temp/seasona 0.00 0.00 0.00 - - - - -
*College Intern 0.00 0.00 0.50 - - - 11,109 11,109
Total 3.00 7.00 5.50 174,018$ 381,753$ 324,047$ 11,109$ 335,156$
* Temprorary/Seasonal Position
Personnel: C8
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Human Resources Division
Human Resources Director 1.00 1.00 1.00 96,986$ 104,891$ 106,700$-$ 106,700$
Asst. Human Resources Dir. 1.00 1.00 1.00 72,812 79,487 81,504 - 81,504
Human Resources Analyst 1.00 1.00 1.00 49,098 48,543 50,233 - 50,233
Benefits Coordinator 1.00 1.00 0.00 45,124 49,306 - - -
Organizational Development Specialist 1.00 1.00 1.00 49,098 52,602 51,642 - 51,642
Staff Assistant 1.00 1.00 1.00 29,179 31,411 32,516 - 32,516
Risk Manager 1.00 1.00 0.00 68,620 55,683 - - -
Risk Claims Coordinator 1.00 1.00 0.00 41,089 48,993 - - -
Safety & Training Coordinator 1.00 0.00 0.00 45,302 - - - -
Safety Officer 0.00 1.00 0.00 - 44,864 - - -
Secretary 1.00 1.00 1.00 24,215 25,675 26,447 - 26,447
Total 10.00 10.00 6.00 521,523$ 541,455$ 349,043$-$ 349,043$
General Government
Full Time Total 41.50 42.50 37.50 2,576,433$ 2,630,905$ 2,473,752$ 46,532$ 2,520,284$
*Temp/Seasonal Total 0.50 1.50 2.00 9,360$ 20,487$ 21,170$ 11,109$ 32,279$
General Government Department Totals 42.00 44.00 39.50 2,585,793$ 2,651,392$ 2,494,922$ 57,641$ 2,552,563$
General Fund Position Totals
Full Time Total 565.75 582.50 585.75 24,775,457$ 26,503,218$ 27,212,288$ 444,668$ 27,656,956$
*Temp/Seasonal Total 54.50 55.00 55.50 1,099,846$ 836,335$ 1,268,716$ 11,109$ 1,279,825$
GENERAL FUND TOTALS 620.25 637.50 641.25 25,875,303$ 27,339,553$ 28,481,004$ 455,777$ 28,936,781$
Court Security Division
Deputy City Marshal 0.00 0.00 2.00 -$ -$ 81,598$ 19,812$ 101,410$
Bailiff 0.00 0.00 0.50 - - 13,884 - 13,884
Total 0.00 0.00 2.50 -$ -$ 95,482$ 19,812$ 115,294$
Court Security Fee Fund Position Totals
Full Time Total 0.00 0.00 2.50 -$ -$ 95,482$ 19,812$ 115,294$
Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
COURT SECURITY FEE FUND TOTALS 0.00 0.00 2.50 -$ -$ 95,482$ 19,812$ 115,294$
Juvenile Case Manager Division
Juvenile Case Manager 0.00 0.00 1.00 -$ -$ 32,718$-$ 32,718$
Community Programs Assistant 0.00 0.00 0.75 - - 28,595 - 28,595
Total 0.00 0.00 1.75 -$ -$ 61,313$-$ 61,313$
Juvenile Case Manager Fee Fund Position Totals
Full Time Total 1.75 -$ -$ 61,313$-$ 61,313$
Temp/Seasonal Total 0.00 -$ -$ -$ -$ -$
JUVENILE CASE MANAGER FEE FUND TOTALS 1.75 -$ -$ 61,313$-$ 61,313$
Red Light Camera Division
Traffic Signal Technician 0.00 0.00 1.00 - - - 49,672 49,672
Total 0.00 0.00 1.00 -$ -$ -$ 49,672$ 49,672$
Red Light Camera Fund Position Totals
Full Time Total 0.00 0.00 1.00 -$ -$ -$ 49,672$ 49,672$
Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
RED LIGHT CAMERA FUND TOTALS 0.00 0.00 1.00 -$ -$ -$ 49,672$ 49,672$
Community Development Division
CD Project Specialist 0.00 0.50 0.50 -$ 23,350$ 23,350$-$ 23,350$
Comm. Dev. Administrator 0.00 0.00 0.00 - - - - -
Assistant Director, Econ & Comm Dev 0.00 0.00 0.00 - - - - -
Staff Assistant 0.00 0.50 0.50 - 14,965 19,816 - 19,816
Community Revitalization Coordinator 0.00 1.00 1.00 - 60,527 60,527 - 60,527
CD Housing Analyst 0.00 0.00 0.00 - - - - -
Housing Programs Coord. 0.00 1.00 1.00 - 59,943 59,943 - 59,943
CD Projects Coordinator 0.00 1.00 1.00 - 62,092 62,092 - 62,092
*Part-time Receptionist (temp/seasonal)0.00 0.00 0.00 - - - - -
Total 0.00 4.00 4.00 -$ 220,877$ 225,728$-$ 225,728$
Community Development Position Totals
Full Time Total 0.00 4.00 4.00 -$ 220,877$ 225,728$-$ 225,728$
*Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
COMMUNITY DEVELOPMENT FUND TOTALS 0.00 4.00 4.00 -$ 220,877$ 225,728$-$ 225,728$
Electric Fund
ELECTRIC FUND TOTALS 61.50 64.50 68.50 2,461,904$ 2,822,091$ 3,232,397$ 184,828$ 3,417,225$
* Temprorary/Seasonal Position
Personnel: C9
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Water Fund
Water Production Activity Center
Chief Water Production Operator 0.00 0.00 0.00 -$ -$ -$ -$ -$
Water Production Supervisor 1.00 1.00 1.00 40,525 43,174 43,174 - 43,174
Lead Water Production Operator 1.00 1.00 1.00 - 34,289 36,625 - 36,625
Water Production Operator 3.00 3.00 3.00 133,715 100,473 102,283 - 102,283
Pump Station Operator 0.00 0.00 0.00 - - - - -
Total 5.00 5.00 5.00 174240.00 177,936$ 182,083$-$ 182,083$
Water Distribution Activity Center
Director of Water/Wastewater Utility 1.00 1.00 1.00 130,378$ 134,299$ 114,063$-$ 114,063$
Asst Director of Water/Wastewater Utility 1.00 1.00 0.00 83,220 - - - -
Mainatenance Supervisor 2.00 2.00 2.00 90,936 98,488 101,908 - 101,908
Maint. Foreman 0.00 0.00 0.00 - - - - -
W/WW Systems Operator 8.00 8.00 8.00 221,483 239,021 237,313 32,906 270,219
Field Operations Superintendent 1.00 1.00 1.00 61,132 65,491 67,456 - 67,456
Crew Leader 6.00 6.00 6.00 198,704 210,594 211,471 - 211,471
GIS Technician 1.00 1.00 1.00 40,630 43,758 43,758 - 43,758
Environmental Technician 1.00 1.00 1.00 32,641 33,622 36,041 - 36,041
Line Locator 1.00 0.00 0.00 35,249 - - - -
*Part-time Environmental Technician (temp/seasonal)0.50 0.50 0.50 5,142 5,156 5,170 - 5,170
Graduate Civil Engineer 0.00 1.00 1.00 - 63,781 65,114 - 65,114
Scheduler/Planner 0.00 0.00 0.00 - - - - -
Staff Assistant 1.00 1.00 0.00 30,013 - - - -
Water Services Program Coordinator 1.00 1.00 1.00 51,246 54,896 57,092 - 57,092
Water Auditor 1.00 - 32,926 32,926
*Part-time GIS Technician (temp/seasonal)0.50 0.50 0.50 5,142 5,156 5,170 - 5,170
Total 25.00 25.00 24.00 985,916$ 954,262$ 944,556$ 65,832$ 1,010,388$
Water Fund Position Totals
Full Time Total 29.00 29.00 28.00 1,149,872$ 1,121,886$ 1,116,298$ 65,832$ 1,182,130$
*Temp/Seasonal Total 1.00 1.00 1.00 10,284$ 10,312$ 10,340$-$ 10,340$
WATER FUND TOTALS 30.00 30.00 29.00 1,160,156$ 1,132,198$ 1,126,638$ 65,832$ 1,192,470$
Wastewater Fund
Wastewater Treatment Activity Center
Plant Operations Superintendent 1.00 1.00 1.00 56,231$ 61,383$ 63,838$-$ 63,838$
WWTP Supervisor 1.00 1.00 1.00 40,525 43,174 43,821 - 43,821
Chief WWTP Operator 0.00 0.00 0.00 - - - - -
SCADA Systems Analyst 1.00 1.00 1.00 53,436 55,042 57,253 - 57,253
SCADA Systems Technician 1.00 1.00 1.00 37,042 38,148 43,696 - 43,696
Crew Leader 0.00 0.00 0.00 30,597 - - - -
Lead WWTP Operator 3.00 3.00 3.00 95,959 105,745 79,985 - 79,985
W/W Plant Operator 11.00 11.00 11.00 319,862 378,575 367,190 - 367,190
Lead Plant Operations Electrician 1.00 1.00 1.00 40,463 34,289 40,400 - 40,400
Electrical Technician 0.00 0.00 0.00 - - - - -
Plant Operations Electrician 1.00 1.00 1.00 37,355 38,481 28,887 - 28,887
Electrical Technician I 0.00 0.00 0.00 - - - - -
Staff Assistant 0.00 0.00 1.00 - - 32,266 - 32,266
Utilities Analyst 1.00 1.00 0.00 43,633 - - - -
Lead Lab Technician 1.00 1.00 1.00 35,561 36,625 36,625 - 36,625
Senior Lab Technician 0.00 0.00 0.00 - - - - -
Lab Technician 2.00 2.00 2.00 56,398 58,087 63,260 - 63,260
*Wastewater Treatment TAMU Intern (temp/seasonal)0.00 0.00 0.50 - - - 25,000
Total 24.00 24.00 24.50 847,062$ 849,549$ 857,221$ 25,000$ 857,221$
Wastewater Collection Activity Center
Asst Director of Water/Wastewater Utility 0.00 0.00 1.00 - 90,854 92,494 - 92,494
Environmental Compliance Manager 1.00 1.00 1.00 59,693$ 67,473 70,172 - 70,172
Environmental Compliance/Training Coordinator 0.00 0.00 0.00 - - - - -
Utilities Analyst 0.00 0.00 1.00 -46,282 47,671 - 47,671
Lead Environmental Technician 1.00 1.00 1.00 34,831 42,048 43,299 - 43,299
Environmental Technician 1.00 1.00 1.00 34,831 33,622 34,831 - 34,831
GIS Technician 0.00 0.00 0.00 - - - - -
Asset System Administrator 1.00 1.00 1.00 38,273 40,984 42,215 - 42,215
Maintenance Supervisor 1.00 1.00 1.00 40,525 45,573 47,158 - 47,158
Mainatenance Foreman 0.00 0.00 0.00 - - - - -
Crew Leader 5.00 5.00 5.00 166,522 180,059 186,859 - 186,859
W/WW Systems Operator 12.00 12.00 13.00 309,108 337,113 336,384 - 336,384
Total 22.00 22.00 25.00 683,783$ 884,008$ 901,083$-$ 901,083$
Wastewater Fund Position Totals
Full Time Total 46.00 46.00 49.00 1,530,845$ 1,733,557$ 1,758,304$ 25,000$ 1,783,304$
*Temp/Seasonal Total 0.00 0.00 0.50 -$ -$ -$ -$ -$
WASTEWATER FUND TOTALS 46.00 46.00 49.50 1,530,845$ 1,733,557$ 1,758,304$ 25,000$ 1,783,304$
Water Services
Full Time Total 75.00 75.00 77.00 2,680,717$ 2,865,755$ 2,874,603$ 90,832$ 2,965,435$
*Temp/Seasonal Total 1.00 1.00 1.50 10,284$-$ 10,340$-$ 10,340$
Water Services Department Total 76.00 76.00 78.50 2,691,001$ 2,865,755$ 2,884,943$ 90,832$ 2,975,775$
* Temprorary/Seasonal Position
Personnel: C10
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Sanitation Fund
Residential Collection Activity Center
Asst Dir Public Works/BVSWMA 0.00 0.00 0.15 -$ -$ 12,874$-$ 12,874$
Sanitation Superintendent 1.00 1.00 1.00 52,101 56,877 60,290 - 60,290
Sanitation Foreman 1.00 1.00 1.00 44,467 47,638 49,077 - 49,077
Route Manager 16.00 16.00 16.00 506,020 503,169 509,790 - 509,790
Public Service Worker 1.00 1.00 1.00 - 28,679 28,679 - 28,679
Equipment Operator 2.00 2.00 2.00 53,520 57,440 62,613 - 62,613
Recycling Coordinator 1.00 1.00 1.00 43,550 47,554 50,408 - 50,408
Customer Service Representative 1.00 1.00 1.00 28,616 30,577 30,577 - 30,577
*Part-time Public Works Intern (temp/seasonal)1.00 1.00 1.00 13,721 9,328 9,354 - 9,354
*Part-time Route Manager (temp/seasonal)1.50 0.00 0.00 20,581 - - - -
Total 25.50 24.00 24.15 762,576$ 781,262$ 813,661$-$ 813,661$
Commercial Collection Activity Center
Asst Dir Public Works/BVSWMA 0.00 0.00 0.10 -$ -$ 8,583$-$ 8,583$
Container Coordinator 2.00 2.00 2.00 60,674 62,509 62,509 - 62,509
Sanitation Foreman 1.00 1.00 1.00 40,150 44,905 46,261 - 46,261
Route Manager 8.00 8.00 8.00 231,579 234,320 250,327 - 250,327
Total 11.00 11.00 11.10 332,403$ 341,734$ 367,680$-$ 367,680$
Sanitation Fund Position Totals
Full Time Total 34.00 34.00 34.25 1,060,677$ 1,113,668$ 1,171,987$-$ 1,171,987$
*Temp/Seasonal Total 2.50 1.00 1.00 34,302$ 9,328$ 9,354$-$ 9,354$
SANITATION FUND TOTALS 36.50 35.00 35.25 1,094,979$ 1,122,996$ 1,181,341$-$ 1,181,341$
Property Casualty Division
Risk Manager 0.00 0.00 0.50 -$ -$ 33,990$-$ 33,990$
Risk Claims Coordinator 0.00 0.00 0.50 - - 22,157 - 22,157
Safety Officer 0.00 0.00 0.50 - - 22,218 - 22,218
Total 0.00 0.00 1.50 -$ -$ 78,364$-$ 78,364$
Property Casualty Fund Position Totals
Full Time Total 0.00 0.00 1.50 -$ -$ 78,364$-$ 78,364$
Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
PROPERTY CASUALTY FUND TOTALS 0.00 0.00 1.50 -$ -$ 78,364$-$ 78,364$
Employee Benefits Division
Employee Benefits Coordinator 0.00 0.00 1.00 -$ -$ 53,695$-$ 53,695$
Total 0.00 0.00 1.00 -$ -$ 53,695$-$ 53,695$
Employee Benefits Fund Position Totals
Full Time Total 0.00 0.00 1.00 -$ -$ 53,695$-$ 53,695$
Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
EMPLOYEE BENEFITS FUND TOTALS 0.00 0.00 1.00 -$ -$ 53,695$-$ 53,695$
Worker's Compensation Division
Risk Manager 0.00 0.00 0.50 -$ -$ 33,990$-$ 33,990$
Risk Claims Coordinator 0.00 0.00 0.50 - - 22,157 - 22,157
Safety Officer 0.00 0.00 0.50 - - 22,218 - 22,218
Total 0.00 0.00 1.50 -$ -$ 78,364$-$ 78,364$
Worker's Compensation Fund Position Totals
Full Time Total 0.00 0.00 1.50 -$ -$ 78,364$-$ 78,364$
Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
WORKER'S COMPENSATION FUND TOTALS 0.00 0.00 1.50 -$ -$ 78,364$-$ 78,364$
Parking Enterprise Fund
Parking Lot Activity Center
Lead Parking Enforcement Officer 0.00 1.00 1.00 -$ 22,693$ 32,662$-$ 32,662$
Parking Enforcement Officer 4.00 3.00 3.00 90,228 68,079 51,392 - 51,392
Parking Supervisor 1.00 1.00 1.00 42,715 46,553 43,591 - 43,591
*Parking Attendants/PT (temp/seasonal)4.00 4.00 4.00 64,176 67,360 67,546 - 67,546
Total 9.00 9.00 9.00 197,119$ 181,992$ 195,191$-$ 195,191$
Parking Fund Position Totals
Full Time Total 5.00 5.00 5.00 132,943$ 137,325$ 127,645$-$ 127,645$
*Temp/Seasonal Total 4.00 4.00 4.00 64,176$ 67,360$ 67,546$-$ 67,546$
PARKING ENTERPRISE FUND TOTALS 9.00 9.00 9.00 197,119$ 204,685$ 195,191$-$ 195,191$
* Temprorary/Seasonal Position
Personnel: C11
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Brazos Valley Solid Waste Management Agency Fund
Operations Activity Center
Sanitary Landfill Manager 1.00 1.00 1.00 62,029$ 67,723$ 71,109$-$ 71,109$
Landfill Operations Supervisor 1.00 1.00 1.00 46,824 49,661 50,391 - 50,391
Landfill Crew Leader 2.00 2.00 2.00 66,076 75,440 78,465 - 78,465
Equipment Operator 10.00 10.00 10.00 282,720 293,232 302,157 - 302,157
Environmental Compliance Officer 1.00 1.00 1.00 41,089 44,864 47,556 - 47,556
Spotter 1.00 1.00 1.00 23,297 24,549 22,693 - 22,693
Secretary/Scale Operator 3.00 3.00 3.00 72,124 72,917 75,161 - 75,161
Mechanic 2.00 2.00 2.00 66,889 57,775 60,527 - 60,527
Landfill Groundsworker 1.00 1.00 1.00 22,067 22,734 22,734 - 22,734
*Temp. Landfill Groundsworker (temp/seasonal)0.50 0.50 0.50 14,639 14,679 14,719 - 14,719
*Part-time Equip. Operator (temp/seasonal)0.50 0.50 0.50 14,639 14,679 14,719 - 14,719
*Field Service Person (temp/seasonal)0.50 0.50 0.50 14,639 14,679 14,719 - 14,719
Waste Screener 1.00 1.00 1.00 26,071 29,826 29,826 - 29,826
Total 24.50 24.50 24.50 753,103$ 782,758$ 804,777$-$ 804,777$
Administration Activity Center
Asst Dir Public Works/BVSWMA 1.00 1.00 0.75 77,046$ 81,739$ 64,370$-$ 64,370$
BVSWMA Program Coordinator 1.00 1.00 1.00 43,174 49,494 51,474 - 51,474
*BVSWMA Intern (temp/seasonal)1.00 1.00 1.00 14,413 14,453 14,493 - 14,493
Total 3.00 3.00 2.75 134,633$ 145,686$ 130,336$-$ 130,336$
BVSWMA Fund Full-time Position Totals
Full Time Total 25.00 25.00 24.75 829,406$ 869,954$ 876,462$-$ 876,462$
*Temp/Seasonal Total 2.50 2.50 2.50 58,330$ 58,490$ 58,651$-$ 58,651$
BVSWMA FUND TOTALS 27.50 27.50 27.25 887,736$ 928,444$ 935,113$-$ 935,113$
Utility Customer Service Fund
Utility Customer Service Activity Center
Utilities Office Manager 1.00 1.00 1.00 69,871$ 73,438$ 69,066$-$ 69,066$
Customer Service Supervisor 1.00 1.00 1.00 57,003 61,383 44,437 - 44,437
Utilities Analyst 1.00 1.00 1.00 54,959 58,296 60,048 - 60,048
Senior Customer Serv. Rep. 3.00 3.00 3.00 108,832 114,567 115,444 - 115,444
Customer Service Rep. 12.00 12.00 12.00 331,133 351,133 347,855 - 347,855
Part-time Cust. Serv. Rep. (PT Regular) 1.00 1.00 1.00 26,458 23,714 23,902 - 23,902
Total 19.00 19.00 19.00 648,256$ 682,531$ 660,752$-$ 660,752$
Meter Services Activity Center
Meter Services Supervisor 1.00 1.00 1.00 46,511$ 49,348$ 50,829$-$ 50,829$
Meter Tech Crew Leader 1.00 1.00 1.00 33,955 36,020 37,105 - 37,105
Meter Services Technician 2.00 2.00 2.00 61,404 65,450 70,831 - 70,831
Meter Services Crew Leader 2.00 2.00 2.00 53,436 57,212 60,507 - 60,507
Meter Services Field Rep. 4.00 4.00 4.00 80,842 84,847 91,062 - 91,062
Meter Services Field Rep- (PT Regular) 0.50 0.50 0.50 10,220 10,908 11,534 - 11,534
Total 10.50 10.50 10.50 286,368$ 303,785$ 321,867$-$ 321,867$
Utility Customer Service Position Totals
Full Time Total 29.50 29.50 29.50 897,946$ 986,316$ 982,620$-$ 982,620$
*Temp/Seasonal Total 0.00 0.00 0.00 36,678$-$ -$ -$ -$
UTILITY CUSTOMER SERVICE FUND TOTALS 29.50 29.50 29.50 934,624$ 986,316$ 982,620$-$ 982,620$
Fleet Maintenance Fund
Fleet Services Parts Activity Center
Assistant Buyer 1.00 1.00 1.00 39,337$ 42,069$ 34,831$-$ 34,831$
Warehouse Assistant 1.00 1.00 1.00 27,886 29,818 25,321 - 25,321
Total 2.00 2.00 2.00 67,223$ 71,887$ 60,152$-$ 60,152$
Fleet Services Admin. Activity Center
Fleet Services Superintendent 1.00 1.00 1.00 62,029$ 67,723$ 69,755$-$ 69,755$
Customer Service Rep. 1.00 1.00 1.00 28,783 30,577 27,177 - 27,177
Shop Foreman 1.00 1.00 1.00 48,952 50,412 43,174 - 43,174
Mechanic 10.00 10.00 10.00 328,752 344,752 340,701 - 340,701
Total 13.00 13.00 13.00 468,516$ 493,464$ 480,807$-$ 480,807$
Fleet Fund Full-time Position Totals
Full Time Total 15.00 15.00 15.00 535,739$ 565,351$ 540,959$-$ 540,959$
*Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
FLEET FUND TOTALS 15.00 15.00 15.00 535,739$ 565,351$ 540,959$-$ 540,959$
* Temprorary/Seasonal Position
Personnel: C12
Personnel List
Budget Budget Budget Revised Revised Base Approved Approved
FTE FTE FTE Budget Budget Budget SLAs Budget
FY07 FY08 FY09 FY07 FY08 FY09 FY09 FY09
Print Mail Fund
Print Mail Activity Center
Printing Supervisor 1.00 0.00 0.00 46,407$-$ -$ -$ -$
Printing Assistant 1.00 0.00 0.00 37,710 - - - -
Printing/Graphics Tech. 1.00 0.00 0.00 35,707 - - - -
Part-time Mail Clerk 1.00 0.00 0.00 21,410 - - - -
*Print/Mail Aide (temp/seasonal)1.50 0.00 0.00 19,839 - - - -
Total 5.50 0.00 0.00 161,073$-$ -$ -$ -$
Print Mail Fund Full-time Position Totals
Full Time Total 4.00 0.00 0.00 141,234$-$ -$ -$ -$
*Temp/Seasonal Total 1.50 0.00 0.00 19,839$-$ -$ -$ -$
PRINT MAIL FUND TOTALS 5.50 0.00 0.00 161,073$-$ -$ -$ -$
Communications Fund
Communication Services Division
Communication Services Coord. 1.00 1.00 1.00 59,839$ 63,489$ 64,449$-$ 64,449$
Sr. Communications Technician 1.00 1.00 1.00 45,573 49,285 54,333 - 54,333
Communications Technician 4.00 4.00 5.00 153,175 156,470 167,295 37,669 204,964
Total 6.00 6.00 7.00 258,587$ 269,244$ 286,077$ 37,669$ 323,746$
Communications Full-time Position Totals
Full Time Total 6.00 6.00 7.00 258,587$ 269,244$ 286,077$ 37,669$ 323,746$
*Temp/Seasonal Total 0.00 0.00 0.00 -$ -$ -$ -$ -$
COMMUNICATIONS FUND TOTALS 6.00 6.00 7.00 258,587$ 269,244$ 286,077$ 37,669$ 323,746$
All Funds Full-time Total 818.25 838.00 857.50 33,745,686$ 36,314,484$ 37,868,902$ 827,481$ 38,696,383$
ALL FUNDS TOTAL 886.75 904.00 924.50 35,098,065$ 37,325,312$ 39,312,591$ 838,590$ 40,151,181$
* Temprorary/Seasonal Position
Personnel: C13
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4. Fiscal Services: Fiscal Services General Government Division and Utility Customer Service
* FY09 Personnel Totals are based upon the FY09 Approved Budget, which includes Service Level Adjustments
The above graphs are based on Full-Time Equivalents (FTEs) which includes both temporary/seasonal and full-time regular positions.
886.75
904.00
924.50
860.00
870.00
880.00
890.00
900.00
910.00
920.00
930.00
FY07 FY08 FY09
Personnel Totals
0.00
20.00
40.00
60.00
80.00
100.00
120.00
140.00
160.00
180.00
Police Public Works ¹ Electric Water Services Fire ² Parks & Rec. Information
Technology ³
Fiscal
Services
*HQHUDO*RY¶W Planning &
Dev.
Capital
Improvements
Dept.
Community
Dev.
Personnel Totals by Department
FY07 FY08 FY09*
4
Personnel: C14
RevenueForMajorFundswithFY08andFY09Estimates
Description FY03 Actual FY04 Actual FY05 Actual FY06 Actual FY07 Actual FY 08 Budget
FY 08 Year-End
Estimate
FY09 Approved
Budget
General Fund Revenues
Current taxes 5,105,221 5,694,968 6,364,483 6,798,030 7,580,859 8,654,000 8,654,000 9,560,756
Delinquent taxes 133,449 49,881 60,185 37,079 70,432 69,000 67,750 65,170
Penalty and interest 38,972 34,328 41,224 29,848 46,649 44,500 44,500 42,450
Ad valorem taxes 5,277,642$ 5,779,177$ 6,465,892$ 6,864,957$ 7,697,940$ 8,767,500$ 8,766,250$ 9,668,376$
Local sales tax 13,782,065 14,956,054 15,440,349 16,748,283 18,068,595 18,724,576 19,673,549 20,558,859
Local sales tax 13,782,065$ 14,956,054$ 15,440,349$ 16,748,283$ 18,068,595$ 18,724,576$ 19,673,549$ 20,558,859$
Mixed drink tax 246,850 281,298 259,686 330,762 371,758 366,540 420,000 428,400
Natrl gas franchise taxes 215,781 447,576 189,062 414,171 396,620 364,769 417,000 530,400
Telecable franchise taxes 428,564 526,332 610,101 680,995 724,901 677,602 820,000 928,000
Telephone franchise taxes 1,011,984 961,319 910,310 973,635 796,149 809,448 760,000 725,000
Oil & gas franchise taxes 26,585 30,792 150 53,370 - - 41,567 -
Use of streets 6,034 8,569 8,867 10,170 13,525 12,120 15,639 18,000
Mixed Drink & Franchise 1,935,798$ 2,255,886$ 1,978,176$ 2,463,103$ 2,302,954$ 2,230,479$ 2,474,206$ 2,629,800$
Mixed drink 25,613 26,900 29,523 24,090 28,035 26,954 26,250 26,000
Bldg contractors license 16,325 17,094 17,707 17,858 19,830 17,318 19,000 19,000
Electrical licenses 5,933 6,400 5,270 3,974 3,750 4,243 3,000 3,000
Taxi licenses - -
Itinerant vendor licenses 985 1,129 451 414 115 314 200 200
Irrigation licenses 344 162 2,788 1,012 700 845 850 850
Mechanical licenses 2,407 3,942 3,614 2,512 2,950 2,771 2,700 2,700
Plumbing licenses 2,322 3,354 2,754 1,762 2,200 2,307 2,200 2,200
Ambulance licenses 950 950 1,450 1,400 1,550 1,494 1,200 1,200
Wrecker licenses 4,345 3,680 4,865 6,355 5,875 7,327 5,800 5,900
Builders permits 639,062 725,462 623,504 588,141 771,350 737,025 690,000 690,000
Electrical permits 70,528 71,332 72,023 59,294 81,276 78,145 83,721 86,240
Plumbing permits 103,277 100,140 102,557 89,246 119,941 116,343 120,000 115,000
Mechanical permits 52,487 64,599 63,824 55,972 61,229 65,438 70,000 70,000
Street cut permits - 1,975 - - - - - -
Irrigation permits 13,600 11,334 9,780 11,520 10,320 15,170 11,150 11,150
Child safety programs 74,755 73,913 84,873 82,043 81,954 82,400 80,000 80,000
Bicycle permits (3) - - - - - - -
Livestock 30 400 30 - 30 31 60 60
Licenses and permits 1,012,960$ 1,112,766$ 1,025,013$ 945,593$ 1,191,105$ 1,158,124$ 1,116,131$ 1,113,500$
General government grants - 47,074 212,449 110,432 350,229 188,800 - -
Police grants 143,068 84,051 65,320 44,626 28,899 122,290 75,650 -
Fire grants 83,264 85,192 103,576 - - 220,411 - -
Parks grants 49,075 2,280 - - - - - -
Police grants 5,336 4,098 3,515 - - - - -
Fire department - 56,457 174,453 179,687 185,077 56,600 195,294 195,294
Police grants - - - 2,000 - - - -
Reimbursed costs 195,766 40,041 14,812 272,499 23,147 19,218 29,745 29,745
Other 17,000 - 20,000
Intergovernmental revenu 486,509$ 319,193$ 574,125$ 609,244$ 604,352$ 607,319$ 300,689$ 245,039$
Concessions 27,462 14,678 28,908 21,533 70,834 160,500 124,540 131,000
Adamson pool revenues 162,459 143,587 138,400 148,167 159,315 143,420 156,000 156,000
Cs jr high natatorium 3,238 3,544 3,509 5,401 7,364 6,777 5,400 5,400
Southwood pool revenues 84,633 92,438 86,639 92,156 79,874 77,770 90,000 90,000
Thomas pool revenues 20,262 23,353 23,775 24,578 21,781 22,220 24,000 24,000
Swimming 86,109 86,429 96,658 104,827 91,456 103,020 110,000 110,000
Tennis program 24,201 20,763 23,255 24,707 34,637 33,330 37,000 37,000
Misc sports instruction 7,480 4,045 6,905 7,133 5,333 5,386 6,480 6,480
Sports programs 248,663 266,588 284,205 294,307 284,209 275,730 289,880 289,880
Tournament Fees - - - 141,420 24,356 150,000 150,000
Wpc ticket sales (nt) - 3,000 1,947 2,375 3,820 2,814 1,000 1,000
Reimbursed expenses - 3,670 4,158 13,562 17,637 14,743 6,800 6,800
Senior services programs - 450 225 273 220 136 250 250
Teen center admissions 1,959 862 439 79 320 - 320 320
Teen center memberships 539 727 710 1,310 1,360 1,780 2,000 2,000
Miscellaneous 3,703 2,498 946 297 - - - 4,000
Lincoln center passes 6,600 5,396 11,348 16,677 21,525 19,796 13,000 13,000
Other parks revenue (nt) 14,152 10,193 11,623 15,019 23,576 24,240 6,700 6,700
Misc parks revenue 1,079 38 6 4,254 12,344 5,000 12,080 12,080
Parks and recreation 692,539$ 682,259$ 723,656$ 776,655$ 977,024$ 921,018$ 1,035,450$ 1,045,910$
Revenue History & Estimates: D1
RevenueForMajorFundswithFY08andFY09Estimates
Description FY03 Actual FY04 Actual FY05 Actual FY06 Actual FY07 Actual FY 08 Budget
FY 08 Year-End
Estimate
FY09 Approved
Budget
Fingerprinting 2,992 2,448 3,950 8,678 6,684 7,235 6,600 6,600
Police reports 9,582 12,561 13,571 13,573 9,706 10,845 10,000 10,000
Records checks 1,010 953 568 359 354 313 300 300
Arrest fees 123,548 118,714 120,562 104,849 104,030 113,045 105,000 105,000
Warrant service fees 125,610 129,026 (279) - - - - -
Escort services 29,116 18,950 16,600 25,262 27,725 34,015 24,000 24,000
False alarms 18,050 15,000 10,825 9,975 14,235 16,746 16,500 16,500
Restitution (4,794) (7,050) 1,653 1,761 7,808 2,000 1,000 1,000
Other 196,932 242,622 237,375 266,401 320,677 300,000 315,000 324,450
Police department 502,046$ 533,224$ 404,825$ 430,858$ 491,217$ 484,198$ 478,400$ 487,850$
Ems transport (ambulance) 556,710 548,643 619,355 618,084 421,894 206,737 170,000 295,000
Ems transport - NRS - - - 405,704 634,908 650,000 715,000
Other ems standbys - - - 1,238 713 734 500 500
Ems reports 398 313 362 377 269 425 100 100
Hazard materials response 8,449 1,591 3,930 7,027 4,231 4,358 - 1,000
Fire inspection fees - 35 - - - - - -
Auto hood test 570 390 300 720 630 1,978 790 1,000
Auto fire alarm 360 1,270 1,160 1,273 431 1,060 2,500 2,500
Day care centers 480 390 390 360 360 505 610 610
Foster homes 120 180 240 120 300 247 270 270
Health care facilities 150 150 200 150 200 155 200 200
Nursing homes 150 150 20 50 100 52 500 500
Fire sprinkler/standpipe 2,100 2,880 3,713 2,240 8,557 7,257 8,300 8,300
Natural gas system - - 30 - 4 4 - -
Fuel line leak 50 100 - - - - - -
Fuel tank leak 50 100 - - - - - -
Administration fee 6,960 6,125 1,800 1,440 1,320 989 1,000 1,000
Mowing charges 5,820 6,799 2,625 5,145 3,126 1,870 2,800 2,800
Restitution - - 363 -
Fire Reports 4 - -
Other 25,271 6,655 4,650 - - 885 -
Fire department 607,638$ 575,771$ 638,775$ 638,224$ 847,842$ 861,279$ 838,818$ 1,028,780$
Accident Fees 3 -
General admin fees 85,514 65,780 62,553 56,331 55,714 67,676 52,000 54,000
Court dismissal fees 11,540 17,100 11,980 6,620 7,730 6,379 13,700 14,000
Time pmt fee/unreserved 17,179 23,059 29,041 37,135 34,993 35,319 36,500 38,000
City omni - 432 45,147 24,994 22,335 24,411 24,000 25,000
Warrant service fees - - 115,453 157,472 157,306 164,800 159,000 164,000
General admin fees 1,670 1,880 1,650 1,788 1,627 1,746 1,600 2,000
Judicial/courts 115,903$ 108,251$ 265,824$ 284,340$ 279,707$ 300,330$ 286,800$ 297,000$
Miscellaneous charges 22,507 15,405 14,928 15,766 25,175 23,690 24,700 25,000
Filing fees 120,973 137,655 109,909 125,255 134,977 139,162 135,000 139,000
Zoning letters - - 1,756 760 1,711 1,751 1,600 2,000
Misc planning charges 2,584 2,655 1,701 4,521 2,828 4,439 5,400 6,000
O & g pipeline admin fees 51,340 47,133 - 102,760 4,880 57,907 42,500 44,000
Maps/plans/ordinances 1,168 1,521 1,093 557 490 521 300 -
Misc engineering charges 4 - 3,668 2,768 2,177 2,266 2,600 3,000
Development services 198,481$ 204,369$ 133,055$ 252,387$ 172,238$ 229,736$ 212,100$ 219,000$
Certificate searches 13,734 12,654 16,287 26,517 31,344 30,965 31,500 32,000
Preservation fee - - - 2 - - - -
Xerox/repro charges 259 1,306 710 685 222 163 450 450
General government 13,993$ 13,960$ 16,997$ 27,204$ 31,566$ 31,128$ 31,950$ 32,450$
Charges for services 1,438,061$ 1,435,575$ 1,459,476$ 1,633,012$ 1,822,571$ 1,906,671$ 1,848,068$ 2,065,080$
Child safety 3,022 44,496 52,523 45,854 43,906 44,424 45,000 46,000
City parking fines 748 130 929 1,347 1,038 1,054 700 1,000
Civil parking fines 29,055 54,560 34,450 3,828 2,917 3,163 4,130 4,000
City pedestrian fines - - 15 - - - - -
Traffic fines 63,986 55,552 54,357 44,874 39,974 45,029 41,000 42,000
Other mun court fines 2,559,717 2,801,457 3,375,789 3,190,004 3,168,653 3,346,720 3,350,000 3,451,000
Misc fines and penalties 1,467 641 850 - - - - -
Fines and forfeits 2,658,015$ 2,956,836$ 3,518,913$ 3,285,907$ 3,256,488$ 3,440,389$ 3,440,830$ 3,544,000$
Bank account interest 274 196 1,277 432 - - - -
Interest on investments 266,508 241,505 332,864 456,832 604,901 613,425 446,126 450,000
Realized gain/loss 5,679 21,429 (7,039) (628)398 535 13,874 -
Net Incre/Decre in FMV 92,113 - -
Investment income 272,461$ 263,130$ 327,102$ 456,636$ 697,412$ 613,959$ 460,000$ 450,000$
Revenue History & Estimates: D2
RevenueForMajorFundswithFY08andFY09Estimates
Description FY03 Actual FY04 Actual FY05 Actual FY06 Actual FY07 Actual FY 08 Budget
FY 08 Year-End
Estimate
FY09 Approved
Budget
Capital imprvmnts assmnts - - 225 131,823 - - 1,000 -
Ballfield rentals 12,940 18,023 19,370 30,040 32,583 39,762 33,000 34,000
Lincoln rentals 9,389 4,795 13,525 12,050 13,148 11,580 15,000 15,000
Park pavilion rentals 20,055 20,463 21,371 22,210 23,460 28,000 33,000 34,000
Teen center rentals - 255 1,790 1,935 938 1,435 1,000 1,000
Mineral royalty interests 1,886 3,020 3,967 3,231 3,700 2,839 3,400 4,000
Conference center rentals - 35,787 35,054 197 - - - -
Conf ctr rent (taxable) - 9,586 10,098 9,059 9,494 9,663 7,600 8,000
Conf Ctr rent (nontaxable) - 92,501 81,361 109,795 128,165 123,600 143,000 147,000
Wpc ampitheatre - 2,000 3,980 3,050 3,000 3,090 4,000 4,000
Equip rental (nontaxable) - 18 18 - - - - -
Misc rents and royalties 68,723 64,594 53,298 53,298 46,738 45,947 52,450 54,000
Police 9,688 875 8,562 1,832 7,199 6,488 6,000 6,000
Parks and recreation 6,425 3,744 7,020 5,449 7,906 8,240 3,000 3,000
Library - - 16,500 - 16,500 16,995 16,500 16,500
Miscellaneous 4,874 5,000 5,000 5,000 - - - -
Damage reimbursement 7,258 3,874 530 1,099 266 274 (399) -
Animal control services - - - 26,153 11,400 - - -
Fire - - - 13,362 20,231 - 20,333 21,000
Other reimbursed expenses - 4,556 57,392 14,765 (13,824) - - -
Other misc revenue 280 571 5 - 215 - - -
Cash over/short (548) 630 791 446 400 33 (28) -
Collection service fees 5,498 6,403 5,562 1,117 1,401 855 500 1,000
Municipal court 99,655 102,699 146,053 124,087 120,749 137,882 125,000 129,000
Sale of abandoned proprty 4,024 1,977 - - - - - -
Sale of scrap - 392 1,085 2,426 13,851 15,370 2,600 3,000
Other 76,854 75,501 40,618 57,714 72,411 66,950 30,000 31,000
Other misc rev/taxable - 176 38 - - - - -
Other misc rev/nontaxable - 9,633 13,365 9,053 7,000 7,210 - 500
Police Seizure fund - - 5,968 - - - -
General fund (contra)- - -
Community development - 27,865 23,764 3,947 9,868 3,463 11,000 11,000
Red Light Camera Fund - - - - - 35,000 - 45,000
General Govt. Proj. fund - - - 24,421 32,000 - - -
Sale of gen fixed assets 19,563 4,386 12,182 17,500 11,080 10,000 11,200 12,000
Miscellaneous 348,290$ 499,324$ 582,522$ 691,025$ 579,879$ 574,676$ 519,156$ 580,000$
Electric 4,470,000 4,470,000 4,895,000 5,417,000 6,556,620 7,641,082 7,641,082 8,244,343
Water 893,200 899,240 893,380 925,000 1,039,600 1,107,238 1,107,238 1,109,573
Sewer 817,000 939,300 922,800 982,000 1,021,900 1,092,115 1,092,115 1,125,885
Solid waste collection 310,000 331,855 349,700 369,000 409,000 463,000 463,000 487,000
Return on investment 6,490,200$ 6,640,395$ 7,060,880$ 7,693,000$ 9,027,120$ 10,303,435$ 10,303,435$ 10,966,801$
General Fund Total $ 34,394,540 $ 36,900,595 $ 39,156,104 $ 42,167,415 $ 46,225,440 $ 49,248,147 $ 49,937,764 $ 52,867,365
Hotel Tax Fund Revenues
Hotel/motel tax revenue 2,120,015 2,191,428 2,306,928 2,671,417 2,980,250 3,080,000 3,200,000 3,360,000
Penalty and interest 2,889 9,442 27 - - - - -
Interest on investments 53,415 48,467 89,270 153,589 246,468 227,325 222,036 75,000
Realized gain/loss 1,109 3,952 (1,626) (159) 136 - 5,964 -
Net Inc/Dec in FMV - - - - 46,487 - - -
Conference center rentals 1,792 522 - - - - - -
Wpc ampitheatre 2,400 (3,459) - - - - - -
Cash over/short 2 5 - - - - - -
Hist pres proj revenue 351 83 171 88 500 - 1,005 -
Other (72) - 44,600 - - - - -
Hotel Tax Fund Total 2,316,677$ 2,250,440$ 2,439,370$ 2,824,935$ 3,273,841$ 3,307,325$ 3,429,005$ 3,435,000$
Revenue History & Estimates: D3
RevenueForMajorFundswithFY08andFY09Estimates
Description FY03 Actual FY04 Actual FY05 Actual FY06 Actual FY07 Actual FY 08 Budget
FY 08 Year-End
Estimate
FY09 Approved
Budget
Debt Service Fund
Revenues 0
Current taxes 7,490,157 8,095,597 8,607,122 8,941,462 9,896,134 11,018,077 11,045,000 12,172,282
Delinquent taxes 103,019 75,662 63,212 40,208 78,354 63,364 55,000 63,364
Penalty and interest 52,424 45,923 51,981 34,614 56,265 49,786 45,000 49,786
Interest on investments 84,022 55,581 98,614 155,870 246,286 275,000 194,047 200,000
Realized gain/loss 1,273 4,326 (3,153) (160) 305 - 5,953 -
Net Inc/Dec in FMV - - - - 27,757 - - -
Accrued bond interest 7,605 60,625 40,895 52,369 39,503 - - -
Wolf pen creek tif fund * 492,500 479,100 436,525 1,108,452 1,078,776 1,042,475 1,042,475
Electric fund * - - 255,761 375,026 376,014 373,620 373,620 876,990
Water fund* - - - - - - - 513,920
Wastewater fund * - - 216,747 317,819 318,656 316,628 316,628 482,559
Ngate parkinggarage fund *- 511,008 200,000 - - - - 250,000
Equipment replacement * 466,000 403,752 414,538 587,123 551,625 379,688 379,688 180,350
Memorial Cemetery Fund* - - - - - - - 110,526
Other - - 17,567 10,628,648 - - -
Debt Service Fund Total 8,764,311$ 9,731,574$ 10,382,242$ 11,630,350$ 23,298,321$ 13,518,638$ 13,457,411$ 14,899,777$
* Transfers in from other City funds
Electric Fund Revenues
Electric Fund Total 47,042,481$ 47,519,729$ 51,364,314$ 60,227,704$ 67,585,260$ 76,813,053$ 77,897,524$ 85,961,991$
Water Fund Revenues
Residential 6,335,354 6,081,231 7,113,784 8,131,832 7,240,159 8,161,801 8,248,219 8,977,472
Commercial 1,697,644 1,653,951 1,896,482 2,192,864 2,017,945 2,244,029 2,245,101 2,440,913
Connect fees 51,220 66,125 69,740 72,870 83,996 87,075 85,308 87,868
Water taps 491,325 384,994 371,786 380,339 577,798 577,669 431,489 444,432
Misc operating revenues 25,277 1,300 2,643 1,750 134,702 1,801 1,800 1,855
Interest on investments 253,102 128,292 202,613 339,266 150,007 154,500 323,494 200,000
Realized gain/(loss) 5,364 9,061 (3,664) (376) 88 - 5,197 -
Damage reimbursement 4,863 9,536 - - 40,801 - 29,000 -
Subrogation recovered - - 3,325 4,711 - 4,635 4,000 5,000
Other reimbursed expenses 192 128,701 - 2,175 - 2,307 - -
Developers - - 31,065 - - - - -
Land Rentals/Leases - - - - - - 16,000 24,000
Sale of Scrap - - - - - - 32,000 6,000
Gain on sale of property 238,603 21 (6,310) 1,000 - - - -
Misc nonoperating revenue 11,186 5,917 9,549 34,783 10,778 30,431 - 40,000
Other revenue 68,420 107 - - - - - -
Water Fund Total 9,212,303$ 8,469,236$ 9,691,013$ 11,161,214$ 10,256,274$ 11,264,248$ 11,421,608$ 12,227,540$
Wastewater Fund
Revenues
Residential 7,147,730 7,163,615 7,623,968 8,050,560 8,370,414 8,672,143 8,817,136 8,980,911
Commercial 1,378,079 1,597,879 1,788,766 1,802,108 1,913,339 2,003,993 1,996,560 2,043,159
Sewer taps 280,415 256,450 220,995 228,400 237,080 245,017 221,938 228,596
Misc operating revenues 825 - 50 17,942 (17,738) - 6,000 6,180
Interest on investments 81,654 94,979 126,405 214,545 239,756 412,372 383,649 350,000
Realized gain/(loss) 1,828 7,321 (2,380) (236) 118 - 5,945 -
Net Incr/Decr in FMV - - - - 63,292 -
Subrogation recovered - - 7,940 - 2,986 3,076 - -
Other reimbursed expenses 255,567 - - 2,948 - - - -
Developers - - 13,184 - - - - -
Sale of scrap - 430 - 3,543 - - - -
Gain on sale of property 3,460 250 - 7,700 - - - 15,450
Misc nonoperating revenue 6,375 2,792 6,715 6,786 18,804 49,667 15,000 40,000
Other revenue 913 - - - 6,968 7,178 - -
Wastewater Fund Total 9,156,846$ 9,123,716$ 9,785,643$ 10,334,296$ 10,835,019$ 11,393,446$ 11,446,228$ 11,664,296$
Revenue History & Estimates: D4
RevenueForMajorFundswithFY08andFY09Estimates
Description FY03 Actual FY04 Actual FY05 Actual FY06 Actual FY07 Actual FY 08 Budget
FY 08 Year-End
Estimate
FY09 Approved
Budget
Sanitation Fund Revenues
Residential/taxable 2,870,983 2,946,458 3,219,153 3,623,173 4,094,400 4,224,410 4,300,000 4,429,000
Residential sales/nontax 14,259 14,143 14,827 16,137 17,930 18,425 20,000 21,000
Commercial/taxable 1,506,529 1,542,730 1,586,207 1,695,480 1,930,969 1,979,466 2,015,000 2,075,000
Commercial/nontaxable 236,747 241,639 236,618 261,732 300,923 304,297 305,000 315,000
State surcharge/taxable 2,503 3,007 2,286 1,385 3,505 1,500 2,500 3,000
State surcharge/nontax 118 13 - - 4 - 3 -
Dead animal pickup 960 1,276 768 552 - - - -
Rolloff rental/taxable 13,917 15,485 15,671 15,773 21,379 20,000 20,000 21,000
Rolloff rental/nontaxable 1,552 2,724 1,693 1,669 1,796 1,638 1,800 2,000
Misc fees for servcs/tax 5,777 6,955 9,339 12,399 11,304 11,581 11,000 11,000
Misc fees for servcs/ntax 550 522 1,023 807 498 721 800 1,000
Dumpster sales 151 - 76 80 74 52 50 -
Other operating: recycling 9,871 54,303 51,023 50,238 64,584 50,000 74,000 75,000
Misc operating revenues - 4,951 3,800 6,344 - - - -
Interest on investments 25,625 20,413 15,096 18,929 9,427 11,000 10,004 11,000
Realized gain/(loss) 578 1,380 (345) (27) 1 - 346 -
Net Incr/Decr in FMV - - - - 1,353 - - -
Other reimbursed expenses - 37 675 2,655 2,280 2,000 100 -
Collection service fees 1,276 1,525 1,634 1,636 2,061 2,000 2,000 2,000
Sale of scrap - 1,905 - - - - - -
Misc nonoperating revenue - 1,023 - - 4,509 1,000 - -
Other revenue 2 (650) - 370 - - - -
General fund - 5,000 - - - - - -
Other Misc Revenue 3 - - - (37,737) - - (38,869)
Sanitation Fund Total 4,691,401$ 4,864,839$ 5,159,544$ 5,709,332$ 6,429,259$ 6,628,089$ 6,762,603$ 6,927,131$
Drainage Fund Revenues
Other reimbursed expenses - 3,000 - - - - -
Residential 824,077 846,387 883,604 922,539 956,378 985,592 1,000,409 1,402,293
Commercial 210,946 215,792 226,857 236,573 243,187 251,208 253,591 356,377
Interest on investments 159,238 127,543 135,261 258,976 227,207 60,000 86,000 39,000
Other 6,625 1,523 282 15,009 - - - -
Drainage Fund Total 1,200,886$ 1,194,245$ 1,246,004$ 1,433,097$ 1,426,772$ 1,296,800$ 1,340,000$ 1,797,670$
BVSWMA Fund Revenues
Landfill charges 5,232,820 4,770,115 5,186,729 5,316,986 6,218,413 6,125,000 6,964,623 7,270,000
Other Sales - - - - - - - 180,000
Misc operating revenues 45 405 570 630 826 - 235 -
Interest on investments 291,972 245,512 278,539 366,397 463,942 208,000 389,325 447,000
Realized gain/(loss) 6,219 21,839 (6,088) (310) 252 - 10,675 -
Other Reimb. Expenses - - - 602 87,788 - - -
Haz household waste coll 29,879 - 24,904 - - - - -
Cash over/short 2,039 (10) 1,023 24 4 - (31) -
Collection service fees 49 475 250 375 250 - 350 -
Mineral royalty interest 4,118 4,345 5,075 5,417 4,286 - 3,646 -
Gain on sale of property 3,900 - 15,493 5,575 19,575 - 2,600 -
Transfer In - Equip Rep - - - - - - -
Misc nonoperating revenue 987 9,806 9,931 11,667 41,091 - 18,193 -
Other Misc Revenue 5 - - 199 - - - -
BVSWMA Fund Total 5,572,034$ 5,052,487$ 5,516,426$ 5,707,562$ 6,836,426$ 6,333,000$ 7,389,616$ 7,897,000$
Major Funds Revenue Total 122,351,479$ 125,106,861$ 134,740,660$ 151,195,908$ 243,751,872$ 256,615,800$ 183,081,758$ 283,639,761$
Revenue History & Estimates: D5
the heart of the Research Valley
College Station City Charter Amended 5132006-Page 10
ARTICLE V
THE BUDGET
Fiscal Year
Section 45. The fiscal year of the City of College Station shall be determined by ordinance of the Council. Such
fiscal year shall also constitute the budget and accounting year.
Preparation and Submission of Budget
Section 46. The City Manager, between thirty (30) and ninety (90) days prior to the beginning of each fiscal
year, shall submit to the City Council a proposed budget which shall provide a complete financial plan for the
fiscal year.
Proposed Expenditures Compared With Other Years
Section 47. The City Manager shall, in the preparation of the budget, place in parallel columns opposite the
various items of expenditures the actual amount of such items of expenditures for the last completed fiscal year,
the estimated for the current fiscal year, and the proposed amount for the ensuing fiscal year.
Budget a Public Record
Section 48. The budget and all supporting schedules shall be filed with the City Secretary when submitted to the
City Council and shall be a public record for inspection by anyone. The City Manager shall cause copies to be
made for distribution to all interested persons.
Notice of Public Hearing on Budget
Section 49. At the meeting at which the budget is submitted, the City Council shall fix the time and place of a
public hearing on the budget and shall cause to be published a notice of the hearing setting forth the time and
place thereof at least five (5) days before the date of the hearing.
Public Hearing on Budget
Section 50. At the time and place set for a public hearing on the budget, or at any time and place to which such
public hearing shall from time to time be adjourned, the City Council shall hold a public hearing on the budget
submitted, and all interested persons shall be given an opportunity to be heard for or against any item or the
amount of any item therein contained.
Proceedings on Budget After Public Hearing Amending or Supplementing Budget
Section 51. After the conclusion of such public hearing, the City Council may insert new items or may increase
or decrease the items of the budget, except items in proposed expenditures fixed by law. Before inserting any
additional item or increasing any item of appropriation which will increase the total budget by three (3%) percent
or more, it must cause to be published a notice setting forth the nature of the proposed increases and fixing a
place and time, not less than five (5) days after publication, at which the City Council will hold a public hearing
thereon.
Budget Provision in Charter: E1
College Station City Charter Amended 5132006-Page 11
Proceedings on Adoption of Budget
Section 52. After such further hearing, the City Council may insert the additional item or items, and make the
increase or increases, to the amount in each case indicated by the published notice, or to a lesser amount; but
where it shall increase the total proposed expenditures, it shall also provide for an increase in the total anticipated
revenue to at least equal such total proposed expenditures.
Vote Required for Adoption
Section 53. The budget shall be adopted by the favorable vote of a majority of the members of the entire City
Council.
Date of Final Adoption; Failure to Adopt
Section 54. The budget shall be finally adopted not later than the twenty-seventh day of the last month of the
fiscal year. Should the City Council take no final action on or prior to such day, the budget as submitted by the
City Manager shall be deemed to have been finally adopted.
Effective Date of Budget; Certification; Copies Made Available
Section 55. Upon final adoption, the budget shall be filed with the City Secretary. The final budget shall be
printed, or otherwise reproduced, and a reasonable number of copies shall be made available for the use of all
offices, departments and agencies, and for the use of interested persons and civic organizations.
Budget Establishes Appropriations
Section 56. From the effective date of the budget, the several amounts stated therein as proposed expenditures
shall be and become appropriated to the several objects and purposes therein named.
Budget Establishes Amount to be Raised by Property Tax
Section 57. From the effective date of the budget, the amount stated therein as the amount to be raised by
property tax shall constitute a determination of the amount of the levy for the purposes of the City in the
corresponding tax year.
Contingent Appropriation
Section 58. Provision shall be made in the annual budget and in the appropriation ordinance for a contingent
appropriation in an amount not more than three (3) percent of the total budget expenditure, to be used in case of
unforeseen items of expenditures. Such contingent appropriation shall be under the control of the City Manager
and distributed by him, after approval by the City Council. Expenditures from this appropriation shall be made
only in case of established emergencies and a detailed account of such expenditures shall be recorded and
reported. The proceeds of the contingent appropriation shall be disbursed only by transfer to other departmental
appropriation, the spending of which shall be charged to the departments or activities for which the
appropriations are made.
Estimated Expenditures Shall Not Exceed Estimated Resources
Section 59. The total estimated expenditures of the general fund and debt fund shall not exceed the total
estimated resources of each fund.
The City Council may by ordinance amend the budget during a fiscal year if one of the following conditions
exists:
1. If during the fiscal year the City Manager certifies that there are available for appropriation revenues in
excess of those estimated in the budget, the City Council, by ordinance, may make supplemental
appropriations for the year up to the amount of such excess. Before approval, the Council shall hold a
public hearing on the proposed budget amendment. A notice of the time and place of a public hearing on
Budget Provision in Charter: E2
College Station City Charter Amended 5132006-Page 12
the supplemental appropriation shall be published in the official newspaper of the City of College Station.
The notice shall be placed in the newspaper at least five (5) working days before the date of the hearing.
2. To meet a public emergency affecting life, health and property of the public peace, the City Council may
make emergency appropriations. Such appropriations may be made by emergency ordinance. To the
extent that there are no available unappropriated revenues or a sufficient fund balance to meet such
appropriations, the Council may by such emergency ordinance authorize the issuance of emergency notes,
which may be renewed from time to time, but the emergency notes and renewals of any such notes made
during a fiscal year shall be paid not later than the last day of the fiscal year next succeeding that in which
the emergency appropriation was made.
3. If at any time during the fiscal year it appears probable to the City Manager that the revenues or fund
balances available will be insufficient to meet the amounts appropriated, he shall report to the City
Council without delay, indicating the estimated amount of the deficit, any remedial action taken by him
and his recommendations as to any other steps to be taken. The Council shall then take such further action
as it deems necessary to prevent or reduce any deficit and for that purpose it may by ordinance reduce one
or more appropriations.
Lapse of Appropriation
Section 60. All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been
expended or lawfully encumbered.
Budget Provision in Charter: E3
the heart of the Research Valley
FISCAL AND BUDGETARY
POLICY STATEMENTS
I. STATEMENT OF PURPOSE
The broader intent of the following Fiscal and
Budgetary Policy Statements is to enable the City to
achieve a long-term stable and positive financial
condition. The watchwords of the City’s financial
management include integrity, prudent stewardship,
planning, accountability, and full disclosure.
The more specific purpose is to provide guidelines to the
Chief Financial Officer in planning and directing the
City’s day-to-day financial affairs and in developing
recommendations to the City Manager and City Council.
The scope of these policies generally spans, among
other issues, accounting, purchasing, auditing, financial
reporting, internal controls, operating and capital
budgeting, revenue management, cash and investment
management, expenditure control, asset management,
debt management, and planning concepts, in order to:
A. Present fairly and with full disclosure the financial
position and results of the financial operations of the
City in conformity with generally accepted
accounting principles (GAAP), and
B. Determine and demonstrate compliance with finance
related legal and contractual issues in accordance
with provisions of the Texas Local Government
Code and other pertinent legal documents and
mandates.
The City Council will annually review and approve the
Fiscal and Budgetary Policy Statements as part of the
budget process.
II. OPERATING BUDGET
A. PREPARATION. Budgeting is an essential
element of the financial planning, control, and
evaluation process of municipal government. The
“operating budget” is the City’s annual financial
operating plan. The budget includes all of the
operating departments of the City, the debt service
fund, all capital projects funds, and the internal
service funds of the City. The budgets for the
General Funds and Special Revenue Funds are
prepared in the Office of Budget and Strategic
Planning on the modified accrual basis of
accounting. Under this basis, revenues are
recognized when they become measurable and
available to finance expenditures of the current
period. Expenditures are recognized when the
related fund liability is incurred with the exception
of: unmatured interest on long term debt which is
recognized when due, and certain compensated
absences and claims and judgments such as
accrued vacation leave which are recognized when
the obligations are expected to be liquidated with
expendable resources.
The budgets for the Enterprise and Internal Service
Funds are similarly prepared on the modified
accrual basis of accounting where cash
transactions are included in the budget presentation
in lieu of non cash transactions such as
depreciation. The focus is on the net change in
working capital (current assets less current
liabilities).
The budget is prepared with the cooperation of all
City Departments, and is submitted to the City
Manager who makes any necessary changes and
transmits the document to the City Council. The
budget shall be presented to the City Council no
later than six weeks prior to fiscal year end, and
shall be enacted by the City Council on or before
the twenty-seventh day of the last month of the
preceding fiscal year.
1. APPROVED BUDGET. An approved budget
shall be prepared by the Manager with the
participation of all of the City’s Department
Directors within the provisions of the City
Charter.
a. The budget shall include four basic segments
for review and evaluation: (1) personnel
costs, (2) base budget for operations and
maintenance costs, (3) service level
adjustments for increases or decreases to
existing service levels, and (4) revenues.
b. The budget review process shall include
Council participation in the development of
each of the four segments of the approved
budget and a public hearing to allow for
citizen participation in the budget
preparation.
c. The budget process shall span sufficient time
to address policy and fiscal issues by the
Council.
d. A copy of the approved budget shall be filed
with the City Secretary when it is submitted
Fiscal & Budgetary Policy: F1
to the City Council in accordance with the
provisions of the City Charter.
2. ADOPTION. Upon the presentation of an
approved budget document to the Council, the
Council shall call and publicize a public hearing.
The Council will subsequently adopt by
ordinance such budget as it may have been
amended as the City’s Annual Budget, effective
for the fiscal year beginning October 1.
3. BUDGET AWARD. The operating budget will
be submitted annually to the Government
Finance Officers Association (GFOA) for
evaluation and consideration for the Award for
Distinguished Budget Presentation.
B. BALANCED BUDGET. The operating budget will
be balanced with current revenues, exclusive of
beginning resources, greater than or equal to current
expenditures/expenses. Excess balances shall be
used as capital funds or other non-recurring
expenditures.
C. PLANNING. The budget process will be
coordinated so as to identify major policy issues for
City Council. The budget process will be a part of an
overall strategic planning process for the City.
D. REPORTING. Periodic financial reports will be
prepared to enable the Department Directors to
assess their budgetary and operational performance
and to enable the Office of Budget and Strategic
Planning to monitor and control the budget as
authorized by the City Manager. Summary financial
reports will be presented to the City Council
quarterly within thirty (30) working days after the
end of each quarter. Such reports will be in a format
appropriate to enable the City Council to understand
the big picture budget status.
E. CONTROL. Operating expense control is addressed
in Section IV. of these Policies.
F. CONTINGENT APPROPRIATION. Pursuant to
Section 58 of the Charter of the City of College
Station, the City will establish an adequate
contingent appropriation in each of the operating
funds. The expenditure for this appropriation shall
be made only in cases of emergency, and a detailed
account shall be recorded and reported. The
proceeds shall be disbursed only by transfer to
departmental appropriation. The transfer of this
budget appropriation shall be under the control of
the City Manager and may be distributed by him in
amounts not exceeding $15,000. Any transfer
involving more than such amounts must be expressly
approved in advance by the City Council.
All transfers from the contingent appropriation will
be evaluated using the following criteria:
1. Is the request of such an emergency nature that it
must be made immediately?
2. Why was the item not budgeted in the normal
budget process?
3. Why can’t the transfer be made within the
division or department?
III. REVENUE MANAGEMENT.
A. OPTIMUM CHARACTERISTICS. The City will
strive for the following optimum characteristics in its
revenue system:
1. SIMPLICITY. The City, where possible and
without sacrificing accuracy, will strive to keep
the revenue system simple in order to reduce
compliance costs for the taxpayer or service
recipient. A corresponding decrease in the City’s
cost of collection and a reduction in avoidance to
pay will thus result. The City will avoid nuisance
taxes or charges as revenue sources.
2. CERTAINTY. A knowledge and understanding
of revenue sources increases the reliability of the
revenue system. The City will understand its
revenue sources and enact consistent collection
policies to provide assurances that the revenue
base will materialize according to budgets and
plans.
3. EQUITY. The City shall make every effort to
maintain equity in its revenue system; i.e., the
City shall seek to minimize or eliminate all forms
of subsidization between entities, funds, services,
utilities, and customer classes.
4. REVENUE ADEQUACY. The City shall
require that there be a balance in the revenue
system; i.e., the revenue base will have the
characteristic of fairness and neutrality as it
applies to cost of service, willingness to pay, and
ability to pay.
5. ADMINISTRATION. The benefits of a revenue
source will exceed the cost of levying and
collecting that revenue. The cost of collection
will be reviewed annually for cost effectiveness
as a part of the indirect cost and cost of service
Fiscal & Budgetary Policy: F2
analysis. Where appropriate, the City will use the
administrative processes of State or Federal
collection agencies in order to reduce
administrative costs.
6. DIVERSIFICATION AND STABILITY. A
diversified revenue system with a stable source
of income shall be maintained. This approach
will help avoid instabilities in particular revenue
sources due to factors such as fluctuations in the
economy and variations in the weather. Stability
is achieved by a balance between elastic and
inelastic revenue sources.
B.OTHER CONSIDERATIONS. The following
considerations and issues will guide the City in its
revenue policies concerning specific sources of
funds:
1. COST/BENEFIT OF INCENTIVES FOR
ECONOMIC DEVELOPMENT. The City will
use due caution in the analysis of any tax or fee
incentives that are used to encourage
development. Ideally, a cost/benefit (fiscal
impact) analysis will be performed as part of
such evaluation.
2. NON-RECURRING REVENUES. One-time or
non-recurring revenues will not be used to
finance ongoing operations. Non-recurring
revenues should be used only for one-time
expenditures such as long-lived capital needs.
They will not be used for budget balancing
purposes.
3. PROPERTY TAX REVENUES. All real and
business personal property located within the
City shall be valued at 100% of the fair market
value for any given year based on the current
appraisal supplied to the City by the Brazos
County Appraisal District. Reappraisal and
reassessment shall be done at a minimum of once
every three years.
A ninety-six and one half percent (96.5%)
collection rate shall serve each year as a
minimum goal for tax collections. The City
Manager may, for budget and forecasting
purposes, use up to the tax rate in effect for the
current year’s budget. This policy will require
that the City Manager justify a tax rate that is
different from the current tax rate. The
justification will be based on City Council
directions, needs arising from voter authorized
bonds, or other extraordinary conditions as may
arise from time to time.
4. INVESTMENT INCOME. Earnings from
investment (both interest and capital gains) of
available monies, whether pooled or not, will be
distributed to the funds in accordance with the
equity balance of the fund from which monies
were provided to be invested.
5. USER-BASED FEES AND SERVICE
CHARGES. For services associated with a user
fee or charge, the direct and indirect costs of that
service will be offset by a fee where possible.
There will be a review of fees and charges no
less than once every three years to ensure that
fees provide adequate coverage of costs of
services. User charges may be classified as “full
cost recovery,” “partial cost recovery,” and
“minimal cost recovery,” based upon City
Council policy.
a. Full fee support (80-100%) will be obtained
from enterprise operations such as utilities,
sanitation service, landfill, cemetery and
licenses and permits.
b. Partial fee support (50-80%) will be
generated by charges for emergency medical
services, miscellaneous licenses and fines,
and all adults’ sports programs.
c. Minimum fee support (0-50%) will be
obtained from other parks, recreational,
cultural, and youth programs and activities.
6. ENTERPRISE FUND RATES. The City will
review and adopt utility rates as needed to
generate revenues required to fully cover
operating expenses, meet the legal restrictions of
all applicable bond covenants, and provide for an
adequate level of working capital.
Additionally, enterprise activity rates will include
transfers to and receive credits from other funds
as follows:
a. General and Administrative (G&A) Charges.
G&A costs will be charged to all funds for
services of general overhead, such as
administration, finance, customer billing,
personnel, technology, engineering, legal
counsel, and other costs as appropriate. The
charges will be determined through an
indirect cost allocation study following
accepted practices and procedures.
b. Payment for Return on Investment. The intent
of this transfer is to provide a benefit to the
citizens for the ownership of the various
Fiscal & Budgetary Policy: F3
utility operations they own. This transfer will
be made in accordance with the following
two methods, not to exceed 10% of the total
estimated operating revenues for the Water
and Wastewater Funds, 10.5% for the Electric
fund, and 7.0% for the Sanitation Fund:
(1) In-Lieu-of-Franchise-Fee. In-lieu-of-
franchise fee will be included as a part of
the rate computation at 4% of gross sales
consistent with the franchise rates charged
to investor owned utilities franchised to
operate within the City.
(2)Return on Investment. The Return on
Investment will be calculated at 8% of
total Fund Equity.
7. INTERGOVERNMENTAL REVENUES.
Reliance on intergovernmental revenues (grants)
will be eliminated or reduced. Any potential
grants will be examined for matching and
continuation of program requirements. These
revenue sources should be used only for projects
and programs where operating and maintenance
costs that have been included in the financial
forecast and their ultimate effect on operations
and revenue requirements are anticipated.
8. REVENUE MONITORING. Revenues as they
are received will be regularly compared to
budgeted revenues and variances will be
investigated. This process will be summarized in
the appropriate budget report.
IV. EXPENDITURE CONTROL
A. APPROPRIATIONS. The point of budgetary
control is at the department level in the General
Fund and at the fund level in all other funds. When
budget adjustments among Departments and/or
funds are necessary, they must be approved by the
City Council and must meet other requirements as
outlined in the City Charter. Budget appropriation
amendments at lower levels of control shall be made
in accordance with the applicable administrative
procedures.
B. AMENDMENTS TO THE BUDGET. In
accordance with the City Charter, the budget may be
amended after the following conditions are met:
1. The City Manager certifies that there are
available revenues in excess of those estimated in
the Budget.
2. The City Council holds a public hearing on the
supplemental appropriation.
3. The City Council approves the supplemental
appropriation.
C. CENTRAL CONTROL. Modifications within the
operating categories (salaries, supplies, maintenance,
services, capital etc.) can be made with the approval
of the City Manager. Modifications to reserve
categories and interdepartmental budget totals will
be done only by City Council consent with formal
briefing and council action.
D.PURCHASING. The City shall make expenditures
to promote the best interests of the citizens of
College Station. The City shall encourage free and
unrestricted competition on bids and purchases,
ensuring the taxpayers the best possible return on
and use of their tax dollars. It shall be the policy of
the City to fully comply with and make purchases
or expenditures pursuant to the City’s Purchasing
Manual which includes policies, rules, regulations,
procedures, state and federal law.
The Purchasing office, a division of Fiscal Services,
is the central authority for all purchasing activity
$3,000 and greater. The City Manager or his
designee, in consultation with appropriate City
Departments, may determine the procurement
method for goods and services that provides the best
value to the City. The purchase of goods or services
by the City at a total cost of less than $3,000 may be
approved by the applicable department in accordance
with the department’s internal control procedures.
E. PROMPT PAYMENT. All invoices approved for
payment by the proper City authorities shall be paid
within thirty (30) calendar days of receipt of goods
or services or invoice date, whichever is later, in
accordance with the provisions of Chapter 2251 of
the Local Government Code.
The Chief Financial Officer shall establish and
maintain proper procedures which will enable the
City to take advantage of all purchase discounts,
when possible, except in the instance where
payments can be reasonably and legally delayed in
order to maximize the City’s investable cash.
F. RISK MANAGEMENT. The City will aggressively
pursue every opportunity to provide for the Public’s
and City employees’ safety and to manage its risks.
The goal shall be to minimize the risk of loss of
resources through liability claims with an emphasis
on safety programs. All reasonable options will be
investigated to finance risks. Such options may
include risk transfer, insurance, and risk retention.
Where risk is retained, reserves will be established
Fiscal & Budgetary Policy: F4
based upon actuarial determinations and not be used
for purposes other than for financing losses.
G. REPORTING. Summary reports will be prepared
showing actual expenditures as compared to the
original budget and prior year expenditures.
V. CAPITAL BUDGET AND PROGRAM
A. PREPARATION. The City’s capital budget will
include all capital projects funds and all capital
resources. The budget will be prepared annually on a
project basis. The capital budget will be prepared by
the Office of Budget and Strategic Planning with the
involvement of responsible departments.
B. CONTROL. All capital project expenditures must
be appropriated in the capital budget. The Chief
Financial Officer must certify the availability of
resources before any capital project contract is
presented to the City Council for approval.
C. PROGRAM PLANNING. The capital budget will
be taken from the capital improvements project plan
for future years. The planning time frame for the
capital improvements project plan should normally
be five years, with a minimum of at least three years.
The replacement and maintenance for capital items
should also be projected for the next five years.
Future maintenance and operational costs will be
considered so that these costs can be included as
appropriate in the annual budget.
D. FINANCING PROGRAMS. Where applicable,
assessments, impact fees, pro-rata charges, or other
fees should be used to fund capital projects which
have a primary benefit to specific, identifiable
property owners.
Recognizing that long-term debt is usually a more
expensive financing method, alternative financing
sources will be explored before debt is issued. When
debt is issued, it will be used to acquire major assets
with expected lives which equal or exceed the
average life of the debt issue.
E. REPORTING. Periodic financial reports will be
prepared to enable the Department Directors to
manage their capital budgets and to enable the Office
of Budget and Strategic Planning to monitor and
control the capital budget as authorized by the City
Manager. Summary capital project status reports will
be presented to the City Council monthly.
VI. CAPITAL MAINTENANCE & REPLACEMENT
The City recognizes that deferred maintenance and not
anticipating capital replacements increases future capital
costs. In order to address these issues, the City Council has
approved a number of policies to address these issues.
A. STREETS CAPITAL MAINTENANCE AND
REPLACEMENT. It is the policy of the City to
annually provide significant funding for the Streets
Division within the Public Works Department to
use for a residential street maintenance program.
B. BUILDING CAPITAL MAINTENANCE AND
REPLACEMENT. It is the policy of the City to
annually provide significant funding for major
maintenance on its buildings such as roof air
conditioning, flooring and other replacements.
C. PARKING LOTS AND INTERNAL
ROADWAYS. It is the policy of the City to
annually provide significant funding to pay for
major maintenance of parking lots and internal
roadways.
D. TECHNOLOGY. It is the policy of the City to
fund the maintenance and replacement of its
personal computers and network servers. The
funding is 10% of the original cost of the
equipment and the software. Additionally, funding
for integration solutions and upgrades to the mid-
range systems is $90,000 annually.
Major replacements for the computer systems
including hardware and software will be
anticipated for a five-year period and included with
the capital projects lists presented in the annual
budget.
E. FLEET REPLACEMENT. The City has a major
investment in its fleet of cars, trucks, tractors,
backhoes, and other equipment. The City will
anticipate replacing existing equipment, as
necessary and will establish charges that are
assigned to departments to account for the cost of
that replacement. The replacement fund may be
used to provide funding for new equipment
providing a charge to departments that recovers the
initial investment and lost opportunity costs and
maintains the ability of the fund to provide for
replacement of all covered equipment.
F. RADIOS, COPIERS, OTHER EQUIPMENT,
AND TELEPHONES. The City has a major
investment in its radios, copiers, and telephone
equipment. As a part of the on going infrastructure
Fiscal & Budgetary Policy: F5
maintenance and replacement, the City has
anticipated the useful life of such equipment and
established a means of charging the cost of
replacement of that equipment to the various
departments in order to recognize the city’s
continuing need.
VlI. ACCOUNTING, AUDITING, AND FINANCIAL
REPORTING
A. ACCOUNTING. The City is solely responsible for
the recording and reporting of its financial affairs,
both internally and externally. The Chief Financial
Officer is the City’s Chief Fiscal Officer and is
responsible for establishing the structure for the
City’s Chart of Accounts and for assuring that
procedures are in place to properly record financial
transactions and report the City’s financial position.
B. AUDITING.
1. QUALIFICATIONS OF THE AUDITOR. In
conformance with the City’s Charter and
according to the provisions of Texas Local
Government Code, Title 4, Chapter 103, the City
will be audited annually by outside independent
accountants (“auditor”). The auditor must be a
CPA firm of regional reputation and must
demonstrate that it has the breadth and depth of
staff to conduct the City’s audit in accordance
with generally accepted auditing standards
(GAAS) and contractual requirements. The
auditor must be registered as a partnership or
corporation of certified public accountants,
holding a license under Chapter 901 Texas
Occupations Code, capable of demonstrating that
it has sufficient staff which will enable it to
conduct the City’s audit in accordance with
generally accepted auditing standards as required
by the City Charter and applicable state and
federal laws. The auditor’s report on the City’s
financial statements will be completed and filed
with the City Secretary within 120 days of the
City’s fiscal year end, and the auditor will jointly
review the management letter with the City
Council within 30 days of its receipt by the staff.
In conjunction with their review, the Chief
Financial Officer shall respond in writing to the
City Manager and City Council regarding the
auditor’s Management Letter, addressing the
issues contained therein. The Council shall
schedule its formal acceptance of the auditor’s
report upon the resolution of any issues resulting
from the joint review.
2. RESPONSIBILITY OF AUDITOR TO CITY
COUNCIL. The auditor is retained by and is
accountable directly to the City Council and will
have access to direct communication with the
City Council if the City Staff is unresponsive to
auditor recommendations or if the auditor
considers such communication necessary to
fulfill its legal and professional responsibilities.
3. SELECTION OF AUDITOR. The City will not
require a periodic rotation of outside auditors, but
will circulate requests for proposal for audit
services at least every five years. Authorization
for the City’s annual audit shall occur no less
than 30 days prior to the end of the fiscal year.
4. CITY INTERNAL AUDITOR. Pursuant to
Article III, Section 30 of the City Charter, the
City map appoint an officer of the City to be the
City Internal Auditor. The internal auditor will
assist management in preventing, detecting and
deterring fraud by monitoring the design and
proper functioning of internal control policies
and procedures. The internal auditor may
conduct performance audits, special
investigations, and special studies under the
direction of the City Council or Audit
Committee.
C. FINANCIAL REPORTING.
1. EXTERNAL REPORTING. The City shall
prepare a written Comprehensive Annual
Financial Report (CAFR) that shall be presented
to the Council within 120 calendar days of the
City’s fiscal year end. Accuracy and timeliness
of the CAFR are the responsibility of City staff.
The CAFR shall be prepared in accordance with
GAAP and shall be presented annually to the
Government Finance Officer’s Association
(GFOA) for evaluation and consideration for the
Certificate of Achievement for Excellence in
Financial Reporting. If City staffing limitations
preclude such timely reporting, the Chief
Financial Officer will inform the City Council of
the delay and the reasons therefore.
2. INTERNAL REPORTING. The Fiscal Services
Department will prepare internal financial
reports, sufficient to plan, monitor, and control
the City’s financial affairs. Internal financial
reporting objectives are addressed throughout
these policies.
Fiscal & Budgetary Policy: F6
VIII. ASSET MANAGEMENT
A. INVESTMENTS. The Chief Financial Officer shall
promptly invest all City funds with the depository
bank in accordance with the provisions of the current
Bank Depository Agreement or in any negotiable
instrument authorized by the City Council under the
provisions of the Public Funds Investment Act of
1987 as amended, and in accordance with the City
Council’s approved Investment Policies.
An investment report will be provided to the City
Council quarterly. This report shall provide both
summary and detailed information on the City’s
investment portfolio.
B. CASH MANAGEMENT. The City’s cash flow will
be managed to maximize the cash available to invest.
Such cash management will entail the centralization
of cash collections, where feasible, including utility
bills, building and related permits and licenses, fines,
fees, and other collection offices as appropriate.
Periodic review of cash flow position will be
performed to determine performance of cash
management and conformance to investment
policies. The underlying theme will be that idle cash
will be invested with the intent to 1) safeguard
assets, 2) maintain liquidity, and 3) maximize return.
Where legally permitted, pooling of investments will
be done.
C. FIXED ASSETS AND INVENTORY. These
assets will be reasonably safeguarded and properly
accounted for, and prudently insured.
A fixed asset of the City shall be defined as a
purchased or otherwise acquired piece of equipment,
vehicle, furniture, fixture, capital improvement,
addition to existing capital investments, land,
buildings or accessioned Library materials which has
an original cost or value of at least $5,000 and a
useful life of more than three years. All expenditures
related to specific capital projects are exceptions to
the rule. Assets owned by the electric utility will be
capitalized in accordance with Federal Energy
Regulatory Commission (FERC) guidelines.
Furthermore, assets owned by either the water or
wastewater utilities will be capitalized in accordance
with the National Association of Regulatory Utility
Commissioners (NARUC) guidelines.
The City’s fixed assets shall be reasonably
safeguarded and properly accounted for and
sufficiently insured. Responsibility for the
safeguarding of the City’s fixed assets lies with the
department director in whose department the fixed
asset is assigned. The Fiscal Services Department
shall maintain the permanent records of the City’s
fixed assets including description, cost, department
of responsibility, date of acquisition, depreciation
and expected useful life.
D. COMPUTER SYSTEM/DATA SECURITY. The
City shall provide security of its computer/network
system and data files through physical and logical
security systems that will include, but not limited to,
double back-to-back firewalls and a two-tier
spam/virus protection system. The physical location
of computer/network systems shall be in locations
inaccessible to unauthorized personnel.
IX. DEBT MANAGEMENT
A. DEBT ISSUANCE. The City will issue debt only
for the purpose of acquiring or constructing capital
assets for the general benefit of its citizens and to
allow it to fulfill its various missions as a city. Debt
may be issued for the purposes of purchasing land or
rights-of-way and/or improvements to land, for
construction projects to provide for the general good,
and for capital equipment.
1. GENERAL OBLIGATION BONDS (GO’s).
GO’s will be used only to fund capital assets of
the general government and are not to be used to
fund operating needs of the City. GO’s are
backed by the full faith and credit of the City as
well as the ad valorem tax authority of the City,
to the extent allowed by law. The term of a bond
issue will not exceed the useful life of the
asset(s) funded by the bond issue and will
generally be limited to no more than twenty (20)
years. General obligation bonds must be
authorized by a vote of the citizens of the City of
College Station.
2. REVENUE BONDS (RB’s). RB’S will be
issued to provide for the capital needs of any
activities where the capital requirements are
necessary for continuation or expansion of a
service which produces a revenue and for which
the asset may reasonably be expected to provide
for a revenue stream to fund the debt service
requirements. The term of the obligation should
not exceed the useful life of the asset(s) to be
funded by the bond issue and will generally be
limited to no more than twenty (20) years.
3. CERTIFICATES OF OBLIGATION,
Contract Obligations, etc. (CO’s). CO’s will
be used in order to fund capital requirements
that are not otherwise covered under either
Fiscal & Budgetary Policy: F7
revenue bonds or general obligation bonds. Debt
service for CO’s may be either from general
revenues or backed by a specific revenue stream
or streams or by a combination of both.
Generally CO’s will be used to fund capital
assets when GO’s and RB’s are not appropriate
and when authorized under law. The term of the
obligation may not exceed the useful life of the
asset(s) to be funded by the proceeds of the debt
issue and will generally be limited to no more
than ten (10) years, but may extend to twenty
(20) years when the asset is of a nature that its
anticipated useful life exceeds 20 years.
B. METHOD OF ISSUANCE AND BIDDING
PARAMETERS.
1. METHOD OF SALE. The City will use a
competitive bidding process in the sale of bonds
unless the nature of the issue warrants a
negotiated bid. In situations where a competitive
bidding process is not elected, the City will
publicly present the reasons why, and the City
will participate with the financial advisor in the
selection of the underwriter or direct purchaser.
2. BIDDING PARAMETERS. The notice of sale
will be carefully constructed so as to ensure the
best possible bid for the City, in light of the
existing market conditions and other prevailing
factors.
C. ANALYSIS OF FINANCING ALTERNATIVES.
Staff will explore alternatives to the issuance of debt
for capital acquisitions and construction projects.
These alternatives will include, but not be limited to,
1) grants in aid, 2) use of reserves, 3) use of current
revenues, 4) contributions from developers and
others, 5) leases, and 6) impact fees.
D. DISCLOSURE. Full disclosure of operating costs
along with capital costs will be made to the bond
rating agencies and other users of financial
information. The City staff, with the assistance of
financial advisors and bond counsel, will prepare the
necessary materials for presentation to the rating
agencies, will aid in the production of Preliminary
Official Statements, and will take responsibility for
the accuracy of all financial information released.
E. FEDERAL REQUIREMENTS. The City will
maintain procedures to comply with arbitrage rebate
and other Federal requirements.
F. DEBT STRUCTURING. The City will issue bonds
for 20 years or less, not to exceed the life of the asset
acquired.
The structure should approximate level annual debt
service unless operational matters dictate otherwise
or if market conditions indicate potential savings
could result from modifying the level payment
stream.
Consideration of market factors, such as the tax-
exempt qualification, minimum tax alternative, and
so forth will be given during the structuring of long-
term debt instruments.
X. FINANCIAL CONDITIONS, RESERVES, AND
STABILITY RATIOS
A. OPERATIONAL COVERAGE. (NO
OPERATING DEFICITS). The City will maintain
an operational coverage of 1.00, such that current
operating revenues will at least equal or exceed
current operating expenditures.
Deferrals, short-term loans, or one-time sources will
be avoided as budget balancing techniques.
Reserves will be used only for emergencies or non-
recurring expenditures, except when balances can
be reduced because their levels exceed guideline
minimums as stated in Paragraph B, following.
B. OPERATING RESERVES/FUND BALANCES
1. The unobligated fund balance in the General
Fund should be at least 15% of the annual
budgeted General Fund expenses. This
percentage is the equivalent of 55 days
expenditures. An additional amount of up to
3.0% should be maintained for extraordinary
items or contingencies. Cash and investments
alone should be equivalent to 30 days of
operating expenditures.
2. The working capital (current assets less current
liabilities) in the enterprise funds should be
maintained at 15% of total operating expenses or
the equivalent of 55 days. Cash and Investments
alone should be equivalent to 30 days of
operations.
3. The Hotel Tax Fund fund balance should be at
least 15% of the annual budgeted expenditures. -
Adequate reserves are essential due to the nature
of this revenue source and the reliance
organizations have on this revenue source to
maintain ongoing operations.
Fiscal & Budgetary Policy: F8
4.The Internal Service Funds will attain and retain
fund balance/working capital balances
appropriate for the fund.
(a) Some funds such as Fleet Maintenance,
Communications and Utility Customer
Service need only a minimal working
capital balance in order to meet the needs of
the fund.
(b) Other funds-such as the various insurance
funds where risk is retained by the City in a
self-insurance mode, a reserve will be
established based upon an actuarial
determination. Such reserve will be used for
no other purposes than for financing losses
under the insurance program.
(c) The Replacement Fund will have a working
capital balance that will provide resources
to replace covered equipment when it is
necessary to be replaced. The funds will be
replenished based on anticipated life of
equipment and adjusted based on changes
in the costs the covered equipment.
C. LIABILITIES AND RECEIVABLES. Procedures
will be followed to maximize discounts and reduce
penalties offered by creditors. Current liabilities will
be paid within 30 days of the invoice date or on
receipt of the goods or services, whichever is later.
Accounts Receivable procedures will target
collection for a maximum of 30 days from service,
with any receivables aging past 90 days to go to a
collection agency. The Chief Financial Officer is
authorized to write-off uncollectible accounts that
are delinquent for more than 365 days, if the proper
delinquency procedures have been followed.
D. CAPITAL AND DEBT SERVICE FUNDS.
1. Monies in the capital projects funds will be used
within 36 months of receipt. Balances will be
used to generate interest income to offset
increases in construction costs or other associated
costs. Capital project funds are intended to be
expended.
2. Revenues in the General Debt Service Fund are
stable, based on property tax revenues and
transfers from other funds. Remaining balances
are maintained to meet contingencies and to
make certain that the next year’s debt service
payments may be met in a timely manner. The
fund balance should not fall below 81/3% (one
month) of average budgeted expenditures (in line
with IRS guidelines).
XI. INTERNAL CONTROLS
A. WRITTEN PROCEDURES. Wherever possible,
written procedures will be established and
maintained by the Chief Financial Officer for all
functions involving purchasing, cash handling
and/or accounting throughout the City. These
procedures will embrace the general concepts of
fiscal responsibility set forth in this policy
statement.
B. DEPARTMENT DIRECTORS’
RESPONSIBILITIES. Each department Director
is responsible for ensuring that good internal
controls are followed throughout his or her
Department, that all Fiscal Services Department
directives or internal controls are implemented, and
that all independent auditor internal control
recommendations are addressed. Departments will
develop and periodically update written internal
control procedures.
C. INTERNAL REVIEWS/AUDITS. The
Accounting Division will complete a review/audit
of any department or procedure as directed by the
Chief Financial Officer. Audits of petty cash and
cash receipts will be randomly scheduled and
conducted on an annual basis.
Fiscal & Budgetary Policy: F9
the heart of the Research Valley
CityofCollegeStation
LandAreaandPublicSafetyStatistics
(asofOctober2008)
Date incorporated:October, 1938
Date first charter adopted:October, 1938
Date present charter adopted:May, 1992
Date of last charter amendment:May, 2006
Form of government:Council-Manager
Elections:
Number of registered voters in last municipal election: 36,064
Number of votes cast in last municipal election: 5,551
Percentage of registered voters voting in last
municipal election: 15.39%
Miles of streets
Lane Miles 888
Centerline Miles 429
Miles of Sanitary Sewer Line:301 miles
Fire Protection
Number of stations: 5
Number of full-time employees: 122
Police Protection
Number of full-time employees: 164
Number of patrol units: 28
Number of K-9 units: 1
One jail facility with a capacity of: 20
Year Square Miles
1938 2.00
1940 2.51
1950 2.91
1960 6.34
1970 16.00
1980 24.01
1984 28.47
1994 32.55
1995 38.14
1996 40.69
2003 47.22
2004 47.23
2005 47.23
2006 47.23
2007 47.23
2008 49.60
Area in Square Miles
Miscellaneous Statistical Data: G1
City of College Station
Population and Demographic Estimates
Census +2008 89,903
Count +2006 74,125
2000 67,890
1990 52,456
1980 37,296
1970 17,676
1960 11,396
1950 7,925
Sex and Age
Male 51%
Female 49%
Under 5 years ##4%
5 to 9 years ##3%
10 to 14 years ##6%
15 to 19 years ##18%
20 to 24 years ##33%
25 to 34 years ##13%
35 to 44 years ##8%
45 to 54 years ##6%
55 to 59 years ##3%
60 to 64 years ##2%
65 to 74 years ##3%
75 to 84 years ##1%
85 years and older ##1%
Median Age 22.1
Race
White ##72.8%
Black ##5.2%
Hispanic or Latino ##11.2%
American Indian ##0.3%
Asian ##9.1%
Pacific Islander ##0.3%
Some other race 52 0.1%
Two or more races ##0.9%
Source for Above: Source: U.S. Census Bureau, 2006 American Community Survey
+ Estimate based upon Certificates of Occupancies. Source: City of College Station, Department of Planning and
Development Services.
Miscellaneous Statistical Data: G2
(as of August 2008)
TOTAL NUMBER NUMBER PERCENT
YEAR LABOR FORCE EMPLOYED UNEMPLOYED UNEMPLOYED
1998 29,371 28,846 525 1.8
1999 30,059 29,506 553 1.8
2000 30,538 30,051 487 1.6
2001 30,881 30,349 532 1.7
2002 31,941 31,315 626 2.0
2003 33,566 32,906 660 2.0
2004 36,745 35,116 1,629 4.4
2005 40,089 38,382 1,707 4.3
2006 40,407 38,699 1,708 4.2
2007 39,939 38,428 1,511 3.8
*2008 40,094 38,193 1,901 4.7
Source: Texas Workforce Commission
*2008 represents labor force and employment through August.
** In 2005, the Bureau of Labor Statistics introduced a new methodology for calculating the unemployment rate.
Along with the new calculation method, Robertson and Grimes county were added to the Bryan/College Station
MSA.
Primary Labor Force for College Station
1998 - 2008
0.0
1.0
2.0
3.0
4.0
5.0
1997.5 1999.5 2001.5 2003.5 2005.5 2007.5
20,000
25,000
30,000
35,000
40,000
45,000
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 *2008
Total Labor Force Percent Unemployed
Miscellaneous Statistical Data: G3
City of College Station
Economic Characteristics
Civilian Labor Force Occupations for College Station
Civilian employed population 16 years and over:##
Management, professional, and related occupations ##48.1%
Service occupations ##15.6%
Sales and office occupations ##23.9%
Farming, fishing, and forestry occupations 72 0.2%
Construction, extraction, maintenance and repair occupations ##8.5%
Production, transportation, and material moving occupations ##3.7%
Source: 2006 American Community Survey, U.S. Census Bureau
Income and Benefits for College Station
(in 2006 Inflation-Adjusted Dollars)
Households
Less than $10,000 ##26%
$10,000 to $14,999 ##9%
$15,000 to $24,999 ##13%
$25,000 to $34,999 ##10%
$35,000 to $49,999 ##11%
$50,000 to $74,999 ##10%
$75,000 to $99,999 ##8%
$100,000 to $149,999 ##8%
$150,000 to $199,999 ##3%
$200,000 or more ##2%
Median household income (dollars) $26,713
Mean household income (dollars) $46,247
Families
Less than $10,000 ##9%
$10,000 to $14,999 ##3%
$15,000 to $24,999 ##7%
$25,000 to $34,999 ##6%
$35,000 to $49,999 ##10%
$50,000 to $74,999 ##20%
$75,000 to $99,999 ##16%
$100,000 to $149,999 ##18%
$150,000 to $199,999 ##6%
$200,000 or more ##6%
Median household income (dollars) $66,263
Mean household income (dollars) $82,793
Non-family Households
Median household income (dollars) $14,570
Mean household income (dollars) $22,488
Mean travel time to work 15 minutes
Source: 2006 American Community Survey, U.S. Census Bureau
Miscellaneous Statistical Data: G4
UNIVERSITY
YEAR ENROLLMENT
1998 42,635
1999 43,442
2000 44,026
2001 44,618
2002 45,083
2003 44,813
2004 44,435
2005 44,578
2006 45,380
2007 46,542
2008 48,036
Source: TAMU, Office of Institutional Studies and Planning
Texas A&M University Enrollment
1998 - 2008
40,000
41,500
43,000
44,500
46,000
47,500
49,000
TAMU Enrollment
Established in 1876, Texas A&M
University became the first public higher
education institution in Texas. Today,
more than 48,000 students are enrolled in
one of 10 colleges and 75 departments.
Texas A&M has the largest engineering
school in the U.S.
Research spending at the University
recently topped $500 million per year.
With such a unique past, Texas A&M
University gives College Station great
tradition.
Miscellaneous Statistical Data: G5
City of College Station
Principal Taxpayers
(as of July 2008)
Percent of
2007 Total Assessed
College Station - Top 10 Taxpayers Type of Business Assessed Valuation Valuation
College Station Hospital LP Medical $61,308,070 1.22%
Post Oak Mall - College Station LLC Retail Mall 55,651,375 1.11%
Weinburg, Israel & David Alkosser Housing 42,388,230 0.84%
Woodlands of College Station LP Housing 38,790,529 0.77%
ACC OP (Callaway Villas) LP Housing 36,846,840 0.73%
Commonwealth Austin CH LP Housing 30,736,980 0.61%
Wal-Mart Stores East Inc Retail 30,628,460 0.61%
University Heights-College Station Acquisitions LP Housing 28,803,300 0.57%
Verizon Communications INC Telecommunications 28,789,920 0.57%
SCI Gateway at College Station Fund LLC Housing 27,246,180 0.54%
$381,189,884 7.59%
Top 5 Commercial Taxpayers Type of Business Assessed Valuation Valuation
College Station Hospital LP Medical $59,646,430 1.19%
Post Oak Mall - College Station LLC Retail Mall 55,651,375 1.11%
Wal-Mart Stores East Inc Retail 27,993,080 0.56%
JER College Station Hotel LP Hotel 24,614,210 0.49%
H-E-B Pantry Foods Retail 22,686,075 0.45%
$190,591,170 3.79%
Top 5 Industrial Taxpayers Type of Business Assessed Valuation Valuation
Universal Computer Services, Inc. Retail 27,839,956 0.55%
Red Oak Sportswear/GCS-CCC Realty Retail 8,781,045 0.17%
O I Corporation Retail 7,317,645 0.15%
ARC/ AMS Retail 3,593,550 0.07%
Verizon Communications INC Telecommunications 3,488,730 0.07%
$51,020,926 1.02%
Source: Brazos County Appraisal District
Miscellaneous Statistical Data: G6
City of College Station
Construction Permits
Last Ten Calendar Years
(as of August 2008)
Residential Commercial
Construction Construction Total
Year Value Value Value
1998 691 83,593,022 320 59,342,043 1011 142,935,065
1999 1057 87,917,466 296 27,723,105 1353 115,640,571
2000 793 87,144,173 328 52,569,645 1121 139,713,818
2001 975 101,703,574 313 44,592,967 1288 146,296,541
2002 1207 107,907,265 307 38,926,808 1514 146,834,073
2003 1127 138,484,780 315 49,408,634 1442 187,893,414
2004 985 100,504,006 336 114,543,138 1351 215,047,144
2005 1991 127,265,816 419 31,169,195 2410 158,435,011
2006 1048 126,249,768 410 57,162,203 1458 183,411,971
2007 990 161,466,990 413 74,683,795 1403 236,150,785
*2008 685 104,459,644 241 141,927,781 926 246,387,425
* NOTE: 2008 -- Through August of 2008
Source:The City of College Station, Planning and Development Services
Commercial Construction includes: Commercial new construction, slab, remodel, and addition, as well as Hotel/Motel/Inn,
demolition and sign permits.
Number
of Permits
Number
of Permits
Number
of Permits
Residential Construction includes: Single family dwellings, Duplexes and Apartments as well as residential remodels, slabs, roofs,
storage/accessory, and swimming pools.
100,000,000
130,000,000
160,000,000
190,000,000
220,000,000
250,000,000
0
500
1000
1500
2000
2500
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 *2008
To
t
a
l
V
a
l
u
e
o
f
P
e
r
m
i
t
s
I
s
s
u
e
d
#
P
e
r
m
i
t
s
I
s
s
u
e
d
Residential Commercial Total Value
Miscellaneous Statistical Data: G7
CityofCollegeStation
ParkFacilities
(asofOctober2008)
Recreation:Number of playground units 47
Number of basketball courts 25
Number of swimming pools 4
(Includes one CSISD-owned Natatorium)
Number of spray parks 1
Number of soccer fields 29
(Includes practice fields)
Number of softball/baseball fields 35
(Includes practice fields)
Number of tennis courts 27
(Includes nine courts at A&M Consolidated HS
and four at Willowbranch Middleschool)
Number of picnic units 74
Number of gyms 1
Number of volleyball courts 8
Number of nature trails 10
Number of open play areas 31
Number of picnic shelters, pavilions, & gazebos 32
Number of jogging/walking trails 29
Parks:
Facility Acres Facility Acres
Anderson 8.94 Merry Oaks 4.60
Arboretum/Bee Creek 43.50 Oaks 7.50
Billie Madeley 5.14 Parkway 1.90
Brison 9.20 Pebble Creek 10.20
Brother's Pond 16.12 Raintree 13.00
Castlegate 8.26 Reatta Meadows 3.00
Castlerock 5.86 Richard Carter 7.14
Cemetery 18.50 Sandstone 15.21
Cemetery - Memorial & AFOH 56.50 Southern Oaks 14.49
Central Park 47.20 Southeast Community 66.68
Conference Center 2.30 Southwest 9.42
Cove of Nantucket 3.92 Southwood Athletic Complex 44.70
Crescent Pointe 5.00 Steeplechase 9.00
Cy Miller 2.50 Thomas 16.10
Eastgate 1.80 University 10.20
Edelweiss 12.30 Veterans Park & Athletic Complex 150.00
Edelweiss Gartens 13.60 W.A. Tarrow (includes Lincoln) 21.26
Emerald Forest 4.59 Westfield 4.29
Gabbard 10.67 Windwood 1.37
Georgie K. Fitch 11.30 Wolf Pen Creek 47.17
Hensel (TAMU) 29.70 Woodcreek 6.60
Jack and Dorothy Miller 10.00 Woodland Hills 14.40
John Crompton 15.26
Lemontree 15.40
Lick Creek 515.54
Lions 1.50
Longmire 4.16
Luther Jones 1.80
Total Park Acreage:1,289.45
(Excludes Cemeteries & Conference Center)
Miscellaneous Statistical Data: G8
City of College Station
College Station Utilities Statistics
(as of September 2008)
Utility Fund:
Electric Users (Connections) 34,468
Water Users (Connections) 37,075
Average Electrical Consumption: 64,434,072 Kwh/mo.
Average Water Consumption: 324,012 MGW/Mo.
Number of Employees:
Electric 64.5
Water 29
Sewer 46
Water Capacity:
Number of Wells 8
Combined Capacity of Wells 23,000,000
Number of Ground Storage Tanks 2
Total capacity GALS 8,000,000
Number of Elevated Storage Tanks 2
Total capacity GALS 5,000,000
Miles of Water Lines 381
Electric System:
Maximum Demand 185 megawatts
Number of Stations 5
Miles of Distribution Lines 427
Sanitation Fund:
Number of tons Collected (residential & commercial) 57,997
Recycling Tonnage 1,197
Clean/Green Tonnage 1,969
Landfill size 30 acres
Miscellaneous Statistical Data: G9
the heart of the Research Valley
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B and Refunding 1996 Series
Dec. 1, 1996 - $11,845,000
Streets, Sidewalks, and Traffic - $2,580,000; Drainage - $370,000; Library - $1,200,000;
Park - $1,150,000; Refund Series 1987 - $3,795,000; Refund Series 1989 G.O. - $1,350,000;
Refund Series 1991 G.O. - $1,425,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-09 465,000 5.15% 11,974 476,974
8-15-09 0 0 476,974 0
Net Interest: 5,458,206$ Moody's: Aaa
S & P's: AAA
Paying Agent: Texas Commerce Bank National Association
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2008 through and
including february 15, 2015, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2007, or any date
thereafter, at the par value thereof plus accrued interest to the date of redemption . The City reserves the right, at its option, to redeem the Term
Bonds having a stated maturity date of February 15, 2017 and subject to mandatory redemption as described herein, in whole or in part in
principal amounts of $5,000 or any integral multiple thereof, on February 15, 1999, or any date thereafter, at the par value thereof plus accrued
interest to the date of redemption.
Debt Service Schedules: H1
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. 1998 SERIES
April 1, 1998 - $6,200,000
Streets, Sidewalks, and Traffic - $3,303,000; Drainage Improvements - $462,000;
Library - $735,000; Land and Fire Station - $430,000; Parks - $1,270,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
3,495,000
2-15-09 340,000 4.70% 25,755 365,755
8-15-09 17,765 17,765 383,520 740,000
2-15-10 360,000 4.75% 17,765 377,765
8-15-10 9,215 9,215 386,980 380,000
2-15-11 380,000 4.85% 9,215 389,215
8-15-11 0 0 389,215 0
Net Interest Cost: 1,429,320$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2009, in whole or
in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2008, or any date thereafter, at the par value thereof plus
accrued interest to the date of redemption.
Debt Service Schedules: H2
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 1999
APRIL 15, 1999 - PRINCIPAL - $6,230,000
Streets - $2,707,000; Thoroughfare and Sidewalk Improvements - $220,000;
Traffic Management - $540,000; Drainage - $1,458,000; City Facilities - $275,000;
Park Improvements - $930,000; Fire Station Improvements - $100,000
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
6,230,000
2-15-09 350,000 5.4000% 88,059 438,059
8-15-09 78,609 78,609 516,668 3,465,000
2-15-10 365,000 4.2500% 78,609 443,609
8-15-10 70,853 70,853 514,461 3,100,000
2-15-11 385,000 4.3000% 70,853 455,853
8-15-11 62,575 62,575 518,428 2,715,000
2-15-12 400,000 4.4000% 62,575 462,575
8-15-12 53,775 53,775 516,350 2,315,000
2-15-13 420,000 4.5000% 53,775 473,775
8-15-13 44,325 44,325 518,100 1,895,000
2-15-14 440,000 4.6000% 44,325 484,325
8-15-14 34,205 34,205 518,530 1,455,000
2-15-15 460,000 4.6500% 34,205 494,205
8-15-15 23,510 23,510 517,715 995,000
2-15-16 485,000 4.7000% 23,510 508,510
8-15-16 12,113 12,113 520,623 510,000
2-15-17 510,000 4.7500% 12,113 522,113 522,113 0
Interest Cost: 3,027,827$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2010, in whole
or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2009, or any date thereafter, at the par value thereof
plus accrued interest to the date of redemption.
Debt Service Schedules: H3
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2000
April 13, 2000 - $8,460,000
Streets - $4,690,000; Traffic Management - $1,100,000
Parks - $1,570,000; Sidewalks and Bike Trails - $290,000; Fire Station 2 - $810,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,525,000
2-15-09 400,000 5.10% 32,585 432,585
8-15-09 22,385 22,385 454,970 865,000
2-15-10 420,000 5.15% 22,385 442,385
8-15-10 11,570 11,570 453,955 445,000
2-15-11 445,000 5.20% 11,570 456,570
8-15-11 0 0 456,570 0
Interest Cost: 2,766,948$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2011, in whole or in
part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2010, or any date thereafter, at the par value thereof plus
accrued interest to the date of redemption.
Debt Service Schedules: H4
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2001
August 1, 2001 - $4,140,000
Streets - $780,000; Traffic Management - $720,000
Parks - $2,140,000; Drainage - $500,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,140,000
2-15-09 170,000 4.10% 45,498 215,498
8-15-09 42,013 42,013 257,510 1,770,000
2-15-10 180,000 4.60% 42,013 222,013
8-15-10 37,873 37,873 259,885 1,590,000
2-15-11 190,000 5.50% 37,873 227,873
8-15-11 32,648 32,648 260,520 1,400,000
2-15-12 205,000 4.40% 32,648 237,648
8-15-12 28,138 28,138 265,785 1,195,000
2-15-13 215,000 4.50% 28,138 243,138
8-15-13 23,300 23,300 266,438 980,000
2-15-14 225,000 4.63% 23,300 248,300
8-15-14 18,097 18,097 266,397 755,000
2-15-15 240,000 4.75% 18,097 258,097
8-15-15 12,397 12,397 270,494 515,000
2-15-16 250,000 4.75% 12,397 262,397
8-15-16 6,459 6,459 268,856 265,000
2-15-17 265,000 4.88% 6,459 271,459 271,459 0
Interest: 1,252,684
Debt Service Schedules: H5
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2002
MARCH 1, 2002 - PRINCIPAL $6,445,000
Streets - $3,781,000; Traffic Management/Signals - $720,000; Fire Station 5 - $250,000
Parks - $129,000; Drainage - $785,000; and City Center Land - $780,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
6,445,000
2-15-09 255,000 4.250% 112,461 367,461
8-15-09 107,042 107,042 474,503 4,395,000
2-15-10 270,000 4.250% 107,042 377,042
8-15-10 101,304 101,304 478,346 4,125,000
2-15-11 285,000 4.400% 101,304 386,304
8-15-11 95,034 95,034 481,339 3,840,000
2-15-12 300,000 4.500% 95,034 395,034
8-15-12 88,284 88,284 483,319 3,540,000
2-15-13 315,000 4.625% 88,284 403,284
8-15-13 81,000 81,000 484,284 3,225,000
2-15-14 335,000 4.875% 81,000 416,000
8-15-14 72,834 72,834 488,834 2,890,000
2-15-15 350,000 5.000% 72,834 422,834
8-15-15 64,084 64,084 486,919 2,540,000
2-15-16 370,000 5.000% 64,084 434,084
8-15-16 54,834 54,834 488,919 2,170,000
2-15-17 390,000 5.000% 54,834 444,834
8-15-17 45,084 45,084 489,919 1,780,000
2-15-18 410,000 5.000% 45,084 455,084
8-15-18 34,834 34,834 489,919 1,370,000
2-15-19 435,000 5.000% 34,834 469,834
8-15-19 23,959 23,959 493,794 935,000
2-15-20 455,000 5.125% 23,959 478,959
8-15-20 12,300 12,300 491,259 480,000
2-15-21 480,000 5.125% 12,300 492,300
8-15-21 - 0 492,300 0
Net Interest 3,247,962
Debt Service Schedules: H6
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2003 - JULY 9, 2003
PRINCIPAL - $4,790,000 AT 3.75% INTEREST
Streets - $973,000; Traffic Management - $720,000; City Facilities - $780,000
Fire Station 5 - $1,317,000; and Drainage - $1,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,790,000
2-15-09 200,000 3.250% 72,550 272,550
8-15-09 69,300 69,300 341,850 3,840,000
2-15-10 210,000 3.000% 69,300 279,300
8-15-10 66,150 66,150 345,450 3,630,000
2-15-11 215,000 3.000% 66,150 281,150
8-15-11 62,925 62,925 344,075 3,415,000
2-15-12 225,000 3.000% 62,925 287,925
8-15-12 59,550 59,550 347,475 3,190,000
2-15-13 230,000 3.000% 59,550 289,550
8-15-13 56,100 56,100 345,650 2,960,000
2-15-14 240,000 3.125% 56,100 296,100
8-15-14 52,350 52,350 348,450 2,720,000
2-15-15 250,000 3.375% 52,350 302,350
8-15-15 48,131 48,131 350,481 2,470,000
2-15-16 260,000 3.500% 48,131 308,131
8-15-16 43,581 43,581 351,713 2,210,000
2-15-17 275,000 3.625% 43,581 318,581
8-15-17 38,597 38,597 357,178 1,935,000
2-15-18 285,000 3.750% 38,597 323,597
8-15-18 33,253 33,253 356,850 1,650,000
2-15-19 300,000 3.875% 33,253 333,253
8-15-19 27,441 27,441 360,694 1,350,000
2-15-20 315,000 4.000% 27,441 342,441
8-15-20 21,141 21,141 363,581 1,035,000
2-15-21 330,000 4.000% 21,141 351,141
8-15-21 14,541 14,541 365,681 705,000
2-15-22 345,000 4.125% 14,541 359,541
8-15-22 7,425 7,425 366,966 360,000
2-15-23 360,000 4.125% 7,425 367,425 367,425
Total Interest: 2,130,580$
Debt Service Schedules: H7
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2004 AND REFUNDING
PRINCIPAL - $12,940,000
Streets - $1,050,000; Traffic Signals and Safety System Improvements - $550,000;
Police Station New addditon/Renovations - $3,310,000; City Centre Building $645,000
Park Facility Upgrades - $150,000; Fire Station #3 Relocation - $400,000
Drainage - $855,000; Refund Series 1991 - $750,000; Refund Series 1994 - $2,750,000; Refund Series 1995 - $2,650,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
12,940,000
2-15-09 865,000 4.00% 224,916 1,089,916
8-15-09 207,616 207,616 1,297,533 8,965,000
2-15-10 1,125,000 5.00% 207,616 1,332,616
8-15-10 179,491 179,491 1,512,108 7,840,000
2-15-11 1,130,000 5.00% 179,491 1,309,491
8-15-11 151,241 151,241 1,460,733 6,710,000
2-15-12 1,135,000 5.00% 151,241 1,286,241
8-15-12 122,866 122,866 1,409,108 5,575,000
2-15-13 895,000 4.00% 122,866 1,017,866
8-15-13 104,966 104,966 1,122,833 4,680,000
2-15-14 550,000 4.00% 104,966 654,966
8-15-14 93,966 93,966 748,933 4,130,000
2-15-15 335,000 4.13% 93,966 428,966
8-15-15 87,057 87,057 516,023 3,795,000
2-15-16 350,000 4.25% 87,057 437,057
8-15-16 79,619 79,619 516,676 3,445,000
2-15-17 365,000 4.30% 79,619 444,619
8-15-17 71,772 71,772 516,391 3,080,000
2-15-18 380,000 4.38% 71,772 451,772
8-15-18 63,459 63,459 515,231 2,700,000
2-15-19 400,000 4.50% 63,459 463,459
8-15-19 54,459 54,459 517,919 2,300,000
2-15-20 420,000 4.50% 54,459 474,459
8-15-20 45,009 45,009 519,469 1,880,000
2-15-21 435,000 4.63% 45,009 480,009
8-15-21 34,950 34,950 514,959 1,445,000
2-15-22 460,000 4.75% 34,950 494,950
8-15-22 24,025 24,025 518,975 985,000
2-15-23 480,000 4.75% 24,025 504,025
8-15-23 12,625 12,625 516,650 505,000
2-15-24 505,000 5.00% 12,625 517,625
8-15-24 0 0 517,625 0
Total Interest: 5,015,056
Debt Service Schedules: H8
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2005
PRINCIPAL - $5,710,000
Streets - $2,997,000; Traffic Signals and Safety System Improvements - $553,000;
Veteran's Park Phase II Development - $690,000; Park Facility Upgrades - $160,000;
Fire Station #3 Relocation - $1,310,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
5,710,000
2-15-09 175,000 5.50% 104,106 279,106
8-15-09 99,294 99,294 378,400 4,615,000
2-15-10 185,000 5.50% 99,294 284,294
8-15-10 94,206 94,206 378,500 4,430,000
2-15-11 195,000 5.00% 94,206 289,206
8-15-11 89,331 89,331 378,538 4,235,000
2-15-12 205,000 4.00% 89,331 294,331
8-15-12 85,231 85,231 379,563 4,030,000
2-15-13 220,000 4.00% 85,231 305,231
8-15-13 80,831 80,831 386,063 3,810,000
2-15-14 230,000 4.00% 80,831 310,831
8-15-14 76,231 76,231 387,063 3,580,000
2-15-15 245,000 4.00% 76,231 321,231
8-15-15 71,331 71,331 392,563 3,335,000
2-15-16 255,000 4.00% 71,331 326,331
8-15-16 66,231 66,231 392,563 3,080,000
2-15-17 270,000 4.00% 66,231 336,231
8-15-17 60,831 60,831 397,063 2,810,000
2-15-18 285,000 4.13% 60,831 345,831
8-15-18 54,953 54,953 400,784 2,525,000
2-15-19 305,000 4.13% 54,953 359,953
8-15-19 48,663 48,663 408,616 2,220,000
2-15-20 320,000 4.25% 48,663 368,663
8-15-20 41,863 41,863 410,525 1,900,000
2-15-21 340,000 4.25% 41,863 381,863
8-15-21 34,638 34,638 416,500 1,560,000
2-15-22 360,000 4.38% 34,638 394,638
8-15-22 26,763 26,763 421,400 1,200,000
2-15-23 380,000 4.38% 26,763 406,763
8-15-23 18,450 18,450 425,213 820,000
2-15-24 400,000 4.50% 18,450 418,450
8-15-24 9,450 9,450 427,900 420,000
2-15-25 420,000 4.50% 9,450 429,450 429,450 0
Total Interest: 2,778,135
Debt Service Schedules: H9
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2006
PRINCIPAL - $7,375,000
Streets - $1,300,000; Traffic Signals and Safety System Improvements - $240,000;
Veteran's Park Phase II Development - $5,735,000; Park Facility Upgrades - $100,000;
DATE
ESTIMATED
PRINCIPAL
AMOUNT
ESTIMATED
INTEREST RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL AMOUNT
OUTSTANDING
7,375,000
2-15-09 215,000 6.375% 152,806 367,806
8-15-09 145,953 145,953 513,759 6,155,000
2-15-10 225,000 6.375% 145,953 370,953
8-15-10 138,781 138,781 509,734 5,930,000
2-15-11 240,000 6.375% 138,781 378,781
8-15-11 131,131 131,131 509,913 5,690,000
2-15-12 250,000 6.375% 131,131 381,131
8-15-12 123,163 123,163 504,294 5,440,000
2-15-13 265,000 4.375% 123,163 388,163
8-15-13 117,366 117,366 505,528 5,175,000
2-15-14 280,000 4.375% 117,366 397,366
8-15-14 111,241 111,241 508,606 4,895,000
2-15-15 295,000 4.375% 111,241 406,241
8-15-15 104,788 104,788 511,028 4,600,000
2-15-16 315,000 4.375% 104,788 419,788
8-15-16 97,897 97,897 517,684 4,285,000
2-15-17 330,000 4.375% 97,897 427,897
8-15-17 90,678 90,678 518,575 3,955,000
2-15-18 350,000 4.375% 90,678 440,678
8-15-18 83,022 83,022 523,700 3,605,000
2-15-19 370,000 4.500% 83,022 453,022
8-15-19 74,697 74,697 527,719 3,235,000
2-15-20 390,000 4.500% 74,697 464,697
8-15-20 65,922 65,922 530,619 2,845,000
2-15-21 410,000 4.500% 65,922 475,922
8-15-21 56,697 56,697 532,619 2,435,000
2-15-22 435,000 4.500% 56,697 491,697
8-15-22 46,909 46,909 538,606 2,000,000
2-15-23 460,000 4.625% 46,909 506,909
8-15-23 36,272 36,272 543,181 1,540,000
2-15-24 485,000 4.625% 36,272 521,272
8-15-24 25,056 25,056 546,328 1,055,000
2-15-25 515,000 4.750% 25,056 540,056
8-15-25 12,825 12,825 552,881 540,000
2-15-26 540,000 4.750% 12,825 552,825 552,825 0
Interest 3,778,792
Debt Service Schedules: H10
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. 2006 Refunding
PRINCIPAL - $10,255,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
ESTIMATED
INTEREST RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL AMOUNT
OUTSTANDING
10,255,000
2-15-09 40,000 4.000% 222,225 262,225
8-15-09 221,425 221,425 483,650 10,175,000
2-15-10 310,000 4.000% 221,425 531,425
8-15-10 215,225 215,225 746,650 9,865,000
2-15-11 490,000 4.000% 215,225 705,225
8-15-11 205,425 205,425 910,650 9,375,000
2-15-12 1,370,000 4.000% 205,425 1,575,425
8-15-12 178,025 178,025 1,753,450 8,005,000
2-15-13 1,430,000 4.280% 178,025 1,608,025
8-15-13 147,425 147,425 1,755,450 6,575,000
2-15-14 1,505,000 5.000% 147,425 1,652,425
8-15-14 109,800 109,800 1,762,225 5,070,000
2-15-15 1,580,000 4.250% 109,800 1,689,800
8-15-15 76,225 76,225 1,766,025 3,490,000
2-15-16 1,285,000 5.000% 76,225 1,361,225
8-15-16 44,100 44,100 1,405,325 2,205,000
2-15-17 1,340,000 4.000% 44,100 1,384,100
8-15-17 17,300 17,300 1,401,400 865,000
2-15-18 865,000 4.000% 17,300 882,300
8-15-18 0 0 882,300 0
Interest 3,412,086
Debt Service Schedules: H11
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. Series 2007
PRINCIPAL - $3,930,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
ESTIMATED
INTEREST RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL AMOUNT
OUTSTANDING
3,930,000
2-15-09 90,000 6.250% 65,903 155,903
8-15-09 63,091 63,091 218,994 2,690,000
2-15-10 90,000 6.000% 63,091 153,091
8-15-10 60,391 60,391 213,481 2,600,000
2-15-11 95,000 6.000% 60,391 155,391
8-15-11 57,541 57,541 212,931 2,505,000
2-15-12 100,000 5.500% 57,541 157,541
8-15-12 54,791 54,791 212,331 2,405,000
2-15-13 110,000 5.500% 54,791 164,791
8-15-13 51,766 51,766 216,556 2,295,000
2-15-14 115,000 5.500% 51,766 166,766
8-15-14 48,603 48,603 215,369 2,180,000
2-15-15 120,000 5.000% 48,603 168,603
8-15-15 45,603 45,603 214,206 2,060,000
2-15-16 125,000 4.250% 45,603 170,603
8-15-16 42,947 42,947 213,550 1,935,000
2-15-17 135,000 4.250% 42,947 177,947
8-15-17 40,078 40,078 218,025 1,800,000
2-15-18 140,000 4.250% 40,078 180,078
8-15-18 37,103 37,103 217,181 1,660,000
2-15-19 150,000 4.250% 37,103 187,103
8-15-19 33,916 33,916 221,019 1,510,000
2-15-20 155,000 4.375% 33,916 188,916
8-15-20 30,525 30,525 219,441 1,355,000
2-15-21 165,000 4.375% 30,525 195,525
8-15-21 26,916 26,916 222,441 1,190,000
2-15-22 175,000 4.500% 26,916 201,916
8-15-22 22,978 22,978 224,894 1,015,000
2-15-23 185,000 4.500% 22,978 207,978
8-15-23 18,816 18,816 226,794 830,000
2-15-24 190,000 4.500% 18,816 208,816
8-15-24 14,541 14,541 223,356 640,000
2-15-25 200,000 4.500% 14,541 214,541
8-15-25 10,041 10,041 224,581 440,000
2-15-26 215,000 4.500% 10,041 225,041
8-15-26 5,203 5,203 230,244 225,000
2-15-27 225,000 4.625% 5,203 230,203 230,203
Interest 1,554,288
Streets Projects: $2,700,000; Parks Projects: $1,230,000
Debt Service Schedules: H12
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2008
PRINCIPAL - $9,455,000
Streets - $8,813,000; Traffic Signals and Safety System Improvements - $602,000;
Park Projects $40,000;
DATE
ESTIMATED
PRINCIPAL
AMOUNT
ESTIMATED
INTEREST RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL AMOUNT
OUTSTANDING
9,455,000
2-15-09 1,320,000 5.000% 193,301 1,513,301
8-15-09 179,159 179,159 1,692,461 8,135,000
2-15-10 265,000 5.000% 179,159 444,159
8-15-10 172,534 172,534 616,694 7,870,000
2-15-11 275,000 5.000% 172,534 447,534
8-15-11 165,659 165,659 613,194 7,595,000
2-15-12 290,000 5.000% 165,659 455,659
8-15-12 158,409 158,409 614,069 7,305,000
2-15-13 305,000 5.000% 158,409 463,409
8-15-13 150,784 150,784 614,194 7,000,000
2-15-14 320,000 5.000% 150,784 470,784
8-15-14 142,784 142,784 613,569 6,680,000
2-15-15 340,000 4.000% 142,784 482,784
8-15-15 135,984 135,984 618,769 6,340,000
2-15-16 355,000 4.000% 135,984 490,984
8-15-16 128,884 128,884 619,869 5,985,000
2-15-17 375,000 4.000% 128,884 503,884
8-15-17 121,384 121,384 625,269 5,610,000
2-15-18 395,000 4.000% 121,384 516,384
8-15-18 113,484 113,484 629,869 5,215,000
2-15-19 410,000 4.000% 113,484 523,484
8-15-19 105,284 105,284 628,769 4,805,000
2-15-20 435,000 4.125% 105,284 540,284
8-15-20 96,313 96,313 636,597 4,370,000
2-15-21 455,000 4.125% 96,313 551,313
8-15-21 86,928 86,928 638,241 3,915,000
2-15-22 480,000 4.250% 86,928 566,928
8-15-22 76,728 76,728 643,656 3,435,000
2-15-23 505,000 4.250% 76,728 581,728
8-15-23 65,997 65,997 647,725 2,930,000
2-15-24 530,000 4.375% 65,997 595,997
8-15-24 54,403 54,403 650,400 2,400,000
2-15-25 555,000 4.500% 54,403 609,403
8-15-25 41,916 41,916 651,319 1,845,000
2-15-26 585,000 4.500% 41,916 626,916
8-15-26 28,753 28,753 655,669 1,260,000
2-15-27 615,000 4.500% 28,753 643,753
8-15-27 14,916 14,916 658,669 645,000
2-15-28 645,000 4.625% 14,916 659,916 659,916 0
Interest 4,273,914
Debt Service Schedules: H13
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-09 155,000 5.10% 8,181 163,181
8-15-09 4,228 4,228 167,409 165,000
2-15-10 165,000 5.13% 4,228 169,228
8-15-10 0 0 169,228 0
Net Interest: 588,752$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Technology and Fiber Optic Projects - $348,000; Business Park - $250,000; Fire Station #2 - $210,000
Call Provisions: The City reserves the right, at its option, to redeem Obligations having stated maturates on and after February 15, 2011, in
whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2010, or any date thereafter, at the par value
thereof plus accrued interest to the date of redemption.
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000
April 13, 2000 - $4,050,000
Street Projects - $2,390,000; Park Projects - $726,000
Neighborhood CIP - $50,000; Debt Issuance - $76,000
Debt Service Schedules: H14
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000 A
Principal - $8,100,000
Debt Issuance - $115,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-09 290,000 4.80% 126,254 416,254
8-15-09 119,294 119,294 535,548 4,530,000
2-15-10 310,000 4.85% 119,294 429,294
8-15-10 111,776 111,776 541,070 4,220,000
2-15-11 325,000 4.90% 111,776 436,776
8-15-11 103,814 103,814 540,590 3,895,000
2-15-12 340,000 5.00% 103,814 443,814
8-15-12 95,314 95,314 539,128 3,555,000
2-15-13 360,000 5.10% 95,314 455,314
8-15-13 86,134 86,134 541,448 3,195,000
2-15-14 380,000 5.20% 86,134 466,134
8-15-14 76,254 76,254 542,388 2,815,000
2-15-15 405,000 5.25% 76,254 481,254
8-15-15 65,623 65,623 546,876 2,410,000
2-15-16 425,000 5.30% 65,623 490,623
8-15-16 54,360 54,360 544,983 1,985,000
2-15-17 455,000 5.40% 54,360 509,360
8-15-17 42,075 42,075 551,435 1,530,000
2-15-18 480,000 5.50% 42,075 522,075
8-15-18 28,875 28,875 550,950 1,050,000
2-15-19 510,000 5.50% 28,875 538,875
8-15-19 14,850 14,850 553,725 540,000
2-15-20 540,000 5.50% 14,850 554,850 554,850 0
Interest: 4,141,330$
Northgate Parking Garage - $6,385,000; Land Acquisition - $1,600,000
Debt Service Schedules: H15
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2001
August 2, 2001- $3,650,000
Veterans Park - $865,000; Neighborhood CIP - $75,000
2nd Street - $490,000; Debt Issuance - $52,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-09 70,000 4.10% 28,059 98,059
8-15-09 26,624 26,624 124,683 1,130,000
2-15-10 75,000 4.20% 26,624 101,624
8-15-10 25,049 25,049 126,673 1,055,000
2-15-11 80,000 4.30% 25,049 105,049
8-15-11 23,329 23,329 128,378 975,000
2-15-12 85,000 4.40% 23,329 108,329
8-15-12 21,459 21,459 129,788 890,000
2-15-13 90,000 4.50% 21,459 111,459
8-15-13 19,434 19,434 130,893 800,000
2-15-14 95,000 4.63% 19,434 114,434
8-15-14 17,237 17,237 131,671 705,000
2-15-15 100,000 4.75% 17,237 117,237
8-15-15 14,862 14,862 132,099 605,000
2-15-16 105,000 4.75% 14,862 119,862
8-15-16 12,368 12,368 132,230 500,000
2-15-17 115,000 4.88% 12,368 127,368
8-15-17 9,565 9,565 136,933 385,000
2-15-18 120,000 4.90% 9,565 129,565
8-15-18 6,625 6,625 136,190 265,000
2-15-19 130,000 5.00% 6,625 136,625
8-15-19 3,375 3,375 140,000 135,000
2-15-20 135,000 5.00% 3,375 138,375 138,375 0
Net Interest: 965,724$
Technology and Fiber Optic Projects - $1,843,000; Business Park - $200,000
Debt Service Schedules: H16
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2002
March 1, 2002 - Principal $14,480,000
City Facilities - $2,255,000; Wolf Pen Creek - $2,300,000
Street Projects - $8,891,000
Debt Issuance Cost $67,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
14,480,000
2-15-09 515,000 4.25% 200,313 715,313
8-15-09 189,369 189,369 904,681 7,845,000
2-15-10 540,000 4.25% 189,369 729,369
8-15-10 177,894 177,894 907,263 7,305,000
2-15-11 570,000 4.38% 177,894 747,894
8-15-11 165,425 165,425 913,319 6,735,000
2-15-12 600,000 4.50% 165,425 765,425
8-15-12 151,925 151,925 917,350 6,135,000
2-15-13 635,000 4.63% 151,925 786,925
8-15-13 137,241 137,241 924,166 5,500,000
2-15-14 665,000 4.75% 137,241 802,241
8-15-14 121,447 121,447 923,688 4,835,000
2-15-15 705,000 5.00% 121,447 826,447
8-15-15 103,822 103,822 930,269 4,130,000
2-15-16 740,000 5.00% 103,822 843,822
8-15-16 85,322 85,322 929,144 3,390,000
2-15-17 780,000 5.00% 85,322 865,322
8-15-17 65,822 65,822 931,144 2,610,000
2-15-18 825,000 5.00% 65,822 890,822
8-15-18 45,197 45,197 936,019 1,785,000
2-15-19 870,000 5.00% 45,197 915,197
8-15-19 23,447 23,447 938,644 915,000
2-15-20 915,000 5.13% 23,447 938,447
8-15-20 0 0 938,447 0
Net Interest: 5,926,213$
Equipment and Technology - $967,000;
Debt Service Schedules: H17
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2003 A
July 9, 2003 - Principal $780,000
Streets Project $750,000
Debt Issuance Cost $30,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
780,000
2-15-09 35,000 3.500% 12,374 47,374
8-15-09 11,761 11,761 59,135 625,000
2-15-10 35,000 3.300% 11,761 46,761
8-15-10 11,184 11,184 57,945 590,000
2-15-11 35,000 2.900% 11,184 46,184
8-15-11 10,676 10,676 56,860 555,000
2-15-12 35,000 3.000% 10,676 45,676
8-15-12 10,151 10,151 55,828 520,000
2-15-13 40,000 3.200% 10,151 50,151
8-15-13 9,511 9,511 59,663 480,000
2-15-14 40,000 3.400% 9,511 49,511
8-15-14 8,831 8,831 58,343 440,000
2-15-15 40,000 3.600% 8,831 48,831
8-15-15 8,111 8,111 56,943 400,000
2-15-16 40,000 3.700% 8,111 48,111
8-15-16 7,371 7,371 55,483 360,000
2-15-17 45,000 3.900% 7,371 52,371
8-15-17 6,494 6,494 58,865 315,000
2-15-18 45,000 4.000% 6,494 51,494
8-15-18 5,594 5,594 57,088 270,000
2-15-19 50,000 4.000% 5,594 55,594
8-15-19 4,594 4,594 60,188 220,000
2-15-20 50,000 4.150% 4,594 54,594
8-15-20 3,556 3,556 58,150 170,000
2-15-21 55,000 4.150% 3,556 58,556
8-15-21 2,415 2,415 60,971 115,000
2-15-22 55,000 4.200% 2,415 57,415
8-15-22 1,260 1,260 58,675 60,000
2-15-23 60,000 4.200% 1,260 61,260 61,260
Net Interest: 355,196$
Debt Service Schedules: H18
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
CERTIFICATES OF OBLIGATION SERIES 2004
PRINCIPAL - $9,415,000
Electric Projects $4,720,000; Wastewater Projects $4,000,000 Business Park $500,000, Debt Issuance $195,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
INTEREST
RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL
AMOUNT
OUTSTANDING
9,415,000
2-15-09 360,000 3.13% 170,144 530,144
8-15-09 164,519 164,519 694,664 7,535,000
2-15-10 370,000 3.50% 164,519 534,519
8-15-10 158,044 158,044 692,564 7,165,000
2-15-11 385,000 3.75% 158,044 543,044
8-15-11 150,826 150,826 693,870 6,780,000
2-15-12 400,000 4.00% 150,826 550,826
8-15-12 142,826 142,826 693,651 6,380,000
2-15-13 415,000 4.00% 142,826 557,826
8-15-13 134,526 134,526 692,351 5,965,000
2-15-14 430,000 4.00% 134,526 564,526
8-15-14 125,926 125,926 690,451 5,535,000
2-15-15 450,000 4.13% 125,926 575,926
8-15-15 116,644 116,644 692,570 5,085,000
2-15-16 470,000 4.25% 116,644 586,644
8-15-16 106,657 106,657 693,301 4,615,000
2-15-17 490,000 4.30% 106,657 596,657
8-15-17 96,122 96,122 692,779 4,125,000
2-15-18 510,000 4.38% 96,122 606,122
8-15-18 84,966 84,966 691,088 3,615,000
2-15-19 535,000 4.50% 84,966 619,966
8-15-19 72,928 72,928 692,894 3,080,000
2-15-20 560,000 4.50% 72,928 632,928
8-15-20 60,328 60,328 693,256 2,520,000
2-15-21 585,000 4.63% 60,328 645,328
8-15-21 46,800 46,800 692,128 1,935,000
2-15-22 615,000 4.75% 46,800 661,800
8-15-22 32,194 32,194 693,994 1,320,000
2-15-23 645,000 4.75% 32,194 677,194
8-15-23 16,875 16,875 694,069 675,000
2-15-24 675,000 5.00% 16,875 691,875 691,875 0
Interest: 4,733,745
Debt Service Schedules: H19
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2005
Principal- $7,595,000
Street Projects $1,150,000; Park Projects$975,000; Northgate Projects $625,000
Technology Projects $950,000; Fire Ladder Truck $850,000; Business Park $500,000
Wolf Pen Creek Projects $1,860,000; Cemetery Projects $600,000; Issuance Costs $85,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
7,595,000
2-15-09 515,000 3.00% 79,625 594,625
8-15-09 71,900 71,900 666,525 3,655,000
2-15-10 535,000 3.00% 71,900 606,900
8-15-10 63,875 63,875 670,775 3,120,000
2-15-11 185,000 3.25% 63,875 248,875
8-15-11 60,869 60,869 309,744 2,935,000
2-15-12 195,000 3.50% 60,869 255,869
8-15-12 57,456 57,456 313,325 2,740,000
2-15-13 205,000 3.50% 57,456 262,456
8-15-13 53,869 53,869 316,325 2,535,000
2-15-14 215,000 4.25% 53,869 268,869
8-15-14 49,300 49,300 318,169 2,320,000
2-15-15 230,000 4.00% 49,300 279,300
8-15-15 44,700 44,700 324,000 2,090,000
2-15-16 160,000 4.00% 44,700 204,700
8-15-16 41,500 41,500 246,200 1,930,000
2-15-17 170,000 4.00% 41,500 211,500
8-15-17 38,100 38,100 249,600 1,760,000
2-15-18 180,000 4.13% 38,100 218,100
8-15-18 34,388 34,388 252,488 1,580,000
2-15-19 190,000 4.13% 34,388 224,388
8-15-19 30,469 30,469 254,856 1,390,000
2-15-20 200,000 4.25% 30,469 230,469
8-15-20 26,219 26,219 256,688 1,190,000
2-15-21 215,000 4.25% 26,219 241,219
8-15-21 21,650 21,650 262,869 975,000
2-15-22 225,000 4.38% 21,650 246,650
8-15-22 16,728 16,728 263,378 750,000
2-15-23 235,000 4.38% 16,728 251,728
8-15-23 11,588 11,588 263,316 515,000
2-15-24 250,000 4.50% 11,588 261,588
8-15-24 5,963 5,963 267,550 265,000
2-15-25 265,000 4.50% 5,963 270,963 270,963 0
7,595,000
Net Interest: 2,129,607$
Debt Service Schedules: H20
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2006
PRINCIPAL - $8,325,000
Street Projects $6,200,000; Park Projects $400,000; Wolf Pen Creek Projects $300,000;
Cemetery Projects $1,000,000; Police Station Addition/Renovation $300,000; Issuance Costs $125,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
8,325,000
2-15-09 295,000 6.375% 169,200 464,200
8-15-09 159,797 159,797 623,997 6,815,000
2-15-10 310,000 6.375% 159,797 469,797
8-15-10 149,916 149,916 619,713 6,505,000
2-15-11 330,000 6.375% 149,916 479,916
8-15-11 139,397 139,397 619,313 6,175,000
2-15-12 345,000 4.500% 139,397 484,397
8-15-12 131,634 131,634 616,031 5,830,000
2-15-13 370,000 4.375% 131,634 501,634
8-15-13 123,541 123,541 625,175 5,460,000
2-15-14 390,000 4.375% 123,541 513,541
8-15-14 115,009 115,009 628,550 5,070,000
2-15-15 410,000 4.375% 115,009 525,009
8-15-15 106,041 106,041 631,050 4,660,000
2-15-16 435,000 4.375% 106,041 541,041
8-15-16 96,525 96,525 637,566 4,225,000
2-15-17 325,000 4.375% 96,525 421,525
8-15-17 89,416 89,416 510,941 3,900,000
2-15-18 345,000 4.375% 89,416 434,416
8-15-18 81,869 81,869 516,284 3,555,000
2-15-19 365,000 4.500% 81,869 446,869
8-15-19 73,656 73,656 520,525 3,190,000
2-15-20 385,000 4.500% 73,656 458,656
8-15-20 64,994 64,994 523,650 2,805,000
2-15-21 405,000 4.500% 64,994 469,994
8-15-21 55,881 55,881 525,875 2,400,000
2-15-22 430,000 4.500% 55,881 485,881
8-15-22 46,206 46,206 532,088 1,970,000
2-15-23 450,000 4.625% 46,206 496,206
8-15-23 35,800 35,800 532,006 1,520,000
2-15-24 480,000 4.625% 35,800 515,800
8-15-24 24,700 24,700 540,500 1,040,000
2-15-25 505,000 4.750% 24,700 529,700
8-15-25 12,706 12,706 542,406 535,000
2-15-26 535,000 4.750% 12,706 547,706 547,706 0
Interest 3,967,899
Debt Service Schedules: H21
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
C.O. Series 2007
PRINCIPAL - $3,960,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
ESTIMATED
INTEREST RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED PRINCIPAL
AMOUNT
OUTSTANDING
3,960,000
2-15-09 90,000 6.250% 66,672 156,672
8-15-09 63,859 63,859 220,531 2,720,000
2-15-10 95,000 6.000% 63,859 158,859
8-15-10 61,009 61,009 219,869 2,625,000
2-15-11 100,000 6.000% 61,009 161,009
8-15-11 58,009 58,009 219,019 2,525,000
2-15-12 105,000 5.500% 58,009 163,009
8-15-12 55,122 55,122 218,131 2,420,000
2-15-13 110,000 5.500% 55,122 165,122
8-15-13 52,097 52,097 217,219 2,310,000
2-15-14 115,000 5.500% 52,097 167,097
8-15-14 48,934 48,934 216,031 2,195,000
2-15-15 120,000 5.000% 48,934 168,934
8-15-15 45,934 45,934 214,869 2,075,000
2-15-16 130,000 4.250% 45,934 175,934
8-15-16 43,172 43,172 219,106 1,945,000
2-15-17 135,000 4.250% 43,172 178,172
8-15-17 40,303 40,303 218,475 1,810,000
2-15-18 140,000 4.250% 40,303 180,303
8-15-18 37,328 37,328 217,631 1,670,000
2-15-19 150,000 4.250% 37,328 187,328
8-15-19 34,141 34,141 221,469 1,520,000
2-15-20 155,000 4.375% 34,141 189,141
8-15-20 30,750 30,750 219,891 1,365,000
2-15-21 165,000 4.375% 30,750 195,750
8-15-21 27,141 27,141 222,891 1,200,000
2-15-22 175,000 4.500% 27,141 202,141
8-15-22 23,203 23,203 225,344 1,025,000
2-15-23 185,000 4.500% 23,203 208,203
8-15-23 19,041 19,041 227,244 840,000
2-15-24 195,000 4.500% 19,041 214,041
8-15-24 14,653 14,653 228,694 645,000
2-15-25 205,000 4.500% 14,653 219,653
8-15-25 10,041 10,041 229,694 440,000
2-15-26 215,000 4.500% 10,041 225,041
8-15-26 5,203 5,203 230,244 225,000
2-15-27 225,000 4.625% 5,203 230,203 230,203
Interest 1,566,714
General Government Projects: $3,466,000; Parks Projects: $405,000; debt issuance costs: $89,000
Debt Service Schedules: H22
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2008
PRINCIPAL - $26,440,000
Street Projects $1,800,000; Park Projects $1,427,000; Cemetery Project $6,748,000; Municipal Facility Improvements $250,000; Wireless
Infrastructure $200,000; Electric Projects $6,700,000; Water Projects $6,900,000; WW Projects $2,200,000; Issuance Costs $215,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL AMOUNT
OUTSTANDING
26,440,000
2-15-09 1,915,000 5.000% 519,359 2,434,359
8-15-09 522,154 522,154 2,956,513 24,525,000
2-15-10 810,000 5.000% 522,154 1,332,154
8-15-10 501,904 501,904 1,834,058 23,715,000
2-15-11 860,000 3.250% 501,904 1,361,904
8-15-11 487,929 487,929 1,849,833 22,855,000
2-15-12 900,000 3.500% 487,929 1,387,929
8-15-12 472,179 472,179 1,860,108 21,955,000
2-15-13 945,000 3.500% 472,179 1,417,179
8-15-13 455,641 455,641 1,872,820 21,010,000
2-15-14 995,000 3.500% 455,641 1,450,641
8-15-14 438,229 438,229 1,888,870 20,015,000
2-15-15 1,045,000 4.000% 438,229 1,483,229
8-15-15 417,329 417,329 1,900,558 18,970,000
2-15-16 1,060,000 5.000% 417,329 1,477,329
8-15-16 390,829 390,829 1,868,158 17,910,000
2-15-17 1,115,000 4.750% 390,829 1,505,829
8-15-17 364,348 364,348 1,870,176 16,795,000
2-15-18 1,170,000 4.000% 364,348 1,534,348
8-15-18 340,948 340,948 1,875,295 15,625,000
2-15-19 1,235,000 4.000% 340,948 1,575,948
8-15-19 316,248 316,248 1,892,195 14,390,000
2-15-20 1,300,000 4.125% 316,248 1,616,248
8-15-20 289,435 289,435 1,905,683 13,090,000
2-15-21 1,360,000 4.125% 289,435 1,649,435
8-15-21 261,385 261,385 1,910,820 11,730,000
2-15-22 1,435,000 4.250% 261,385 1,696,385
8-15-22 230,891 230,891 1,927,276 10,295,000
2-15-23 1,510,000 4.250% 230,891 1,740,891
8-15-23 198,804 198,804 1,939,695 8,785,000
2-15-24 1,585,000 4.375% 198,804 1,783,804
8-15-24 164,132 164,132 1,947,936 7,200,000
2-15-25 1,670,000 4.500% 164,132 1,834,132
8-15-25 126,557 126,557 1,960,689 5,530,000
2-15-26 1,750,000 4.500% 126,557 1,876,557
8-15-26 87,182 87,182 1,963,739 3,780,000
2-15-27 1,845,000 4.600% 87,182 1,932,182
8-15-27 44,747 44,747 1,976,929 1,935,000
2-15-28 1,935,000 4.625% 44,747 1,979,747 1,979,747 0
Interest 12,741,094
Debt Service Schedules: H23
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1998
April 1, 1998, $2,700,000
WasteWater Projects
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-1-09 145,000 4.750% 7,164 152,164
8-1-09 3,720 3,720 155,884 1,485,000
2-1-10 155,000 4.800% 3,720 158,720
8-1-10 0 0 158,720 1,330,000 *
Net Interest Cost: 530,555$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas National Association
Underwriting Group: First Southwest
Paying Agent: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2009, in whole
or in part in principal amounts of $5,000 or any integral multiple thereof, on February 1, 2008, or any date thereafter, at the par value
thereof plus accrued interest to the date of redemption. If less than all the Bonds are to be redeemed, the City may select the maturities of
Bonds to be redeemed. If less than all the Bonds of any maturity are to be redeemed, the Paying Agent/Registrar will determine by lot the
Bonds, or portions thereof, within such maturity to be redeemed.
*Outstanding principal balance included as part of Utility System Revenue Refunding Bonds, Series 2005A.
Debt Service Schedules: H25
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 2000
April 13, 2000 - $10,500,000
Water Projects - $4,500,000; Wastewater Projects - $6,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTERES
T
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
5,730,000
2-15-09 550,000 5.10% 61,868 611,868
8-15-09 47,843 47,843 659,710 1,845,000
2-15-10 580,000 5.10% 47,843 627,843
8-15-10 33,053 33,053 660,895 1,265,000
2-15-11 615,000 5.20% 33,053 648,053
8-15-11 17,063 17,063 665,115 650,000
2-15-12 650,000 5.25% 17,063 667,063
8-15-12 0 0 667,063 0
Net Interest Cost: 2,147,397$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas National Association
Underwriting Group: First Southwest
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2011,
in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 1, 2010, or any date thereafter, at the
par value thereof plus accrued interest to the date of redemption. If less than all of the Bonds are to be redeemed, the City may
select the maturities of Bonds to be redeemed. If less than all the Bonds of any maturity are to be redeemed, the Paying
Agent/Registrar will determine by lot the Bonds, or portions thereof, within such maturity to be redeemed.
Debt Service Schedules: H26
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2001
August 1, 2001 - PRINCIPAL $23,500,000
Water Projects $12,400,000, Wastewater Projects $11,100,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
2-15-09 975,000 5.00% 440,644 1,415,644
8-15-09 416,269 416,269 1,831,913 17,055,000
2-15-10 1,030,000 5.50% 416,269 1,446,269
8-15-10 387,944 387,944 1,834,213 16,025,000
2-15-11 1,090,000 5.50% 387,944 1,477,944
8-15-11 357,969 357,969 1,835,913 14,935,000
2-15-12 1,150,000 4.40% 357,969 1,507,969
8-15-12 332,669 332,669 1,840,638 13,785,000
2-15-13 1,215,000 4.50% 332,669 1,547,669
8-15-13 305,331 305,331 1,853,000 12,570,000
2-15-14 1,285,000 4.60% 305,331 1,590,331
8-15-14 275,776 275,776 1,866,108 11,285,000
2-15-15 1,360,000 4.70% 275,776 1,635,776
8-15-15 243,816 243,816 1,879,593 9,925,000
2-15-16 1,435,000 4.75% 243,816 1,678,816
8-15-16 209,735 209,735 1,888,551 8,490,000
2-15-17 1,515,000 4.80% 209,735 1,724,735
8-15-17 173,375 173,375 1,898,110 6,975,000
2-15-18 1,600,000 4.875% 173,375 1,773,375
8-15-18 134,375 134,375 1,907,750 5,375,000
2-15-19 1,695,000 5.00% 134,375 1,829,375
8-15-19 92,000 92,000 1,921,375 3,680,000
2-15-20 1,790,000 5.00% 92,000 1,882,000
8-15-20 47,250 47,250 1,929,250 1,890,000
2-15-21 1,890,000 5.00% 47,250 1,937,250 1,937,250 0
Net Interest 13,453,949
Debt Service Schedules: H27
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2002
March 1, 2002 - PRINCIPAL $18,215,000
Electric Projects $4,440,000; Water Projects $6,300,000, Wastewater Projects $10,000,000
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
18,215,000
2-15-09 725,000 4.13% 374,441 1,099,441
8-15-09 359,488 359,488 1,458,929 13,865,000
2-15-10 765,000 6.00% 359,488 1,124,488
8-15-10 336,538 336,538 1,461,026 13,100,000
2-15-11 805,000 6.00% 336,538 1,141,538
8-15-11 312,388 312,388 1,453,926 12,295,000
2-15-12 850,000 6.00% 312,388 1,162,388
8-15-12 286,888 286,888 1,449,276 11,445,000
2-15-13 895,000 4.60% 286,888 1,181,888
8-15-13 266,303 266,303 1,448,191 10,550,000
2-15-14 940,000 5.00% 266,303 1,206,303
8-15-14 242,803 242,803 1,449,106 9,610,000
2-15-15 995,000 5.00% 242,803 1,237,803
8-15-15 217,928 217,928 1,455,731 8,615,000
2-15-16 1,045,000 5.00% 217,928 1,262,928
8-15-16 191,803 191,803 1,454,731 7,570,000
2-15-17 1,100,000 5.00% 191,803 1,291,803
8-15-17 164,303 164,303 1,456,106 6,470,000
2-15-18 1,160,000 5.00% 164,303 1,324,303
8-15-18 135,303 135,303 1,459,606 5,310,000
2-15-19 1,225,000 5.00% 135,303 1,360,303
8-15-19 104,678 104,678 1,464,981 4,085,000
2-15-20 1,290,000 5.13% 104,678 1,394,678
8-15-20 71,622 71,622 1,466,300 2,795,000
2-15-21 1,360,000 5.13% 71,622 1,431,622
8-15-21 36,772 36,772 1,468,394 1,435,000
2-15-22 1,435,000 5.13% 36,772 1,471,772 1,471,772 0
Total Interest 10,778,273
Debt Service Schedules: H28
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 REFUNDING
December 5, 2002 - PRINCIPAL $11,160,000
REFUNDING URB SERIES 1993 YEARS 2004-2013, AND URB SERIES 1994 YEARS 2005-2014
Electric Projects; Water Projects, Wastewater Projects
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
2-1-09 1,120,000 3.75% 123,203 1,243,203
8-1-09 102,203 102,203 1,345,406 5,030,000
2-1-10 1,100,000 4.00% 102,203 1,202,203
8-1-10 80,203 80,203 1,282,406 3,930,000
2-1-11 1,075,000 4.00% 80,203 1,155,203
8-1-11 58,703 58,703 1,213,906 2,855,000
2-1-12 1,055,000 4.00% 58,703 1,113,703
8-1-12 37,603 37,603 1,151,306 1,800,000
2-1-13 1,035,000 4.13% 37,603 1,072,603
8-1-13 16,256 16,256 1,088,859 765,000
2-1-14 765,000 4.25% 16,256 781,256 781,256
Total Interest 2,799,655
Debt Service Schedules: H29
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 A
JULY 9, 2003 - PRINCIPAL $4,850,000
Electric Projects $4,850,000
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,850,000
2-15-09 205,000 3.500% 78,003 283,003
8-15-09 74,416 74,416 357,419 3,875,000
2-15-10 210,000 4.000% 74,416 284,416
8-15-10 70,216 70,216 354,631 3,665,000
2-15-11 220,000 4.000% 70,216 290,216
8-15-11 65,816 65,816 356,031 3,445,000
2-15-12 225,000 4.000% 65,816 290,816
8-15-12 61,316 61,316 352,131 3,220,000
2-15-13 235,000 4.000% 61,316 296,316
8-15-13 56,616 56,616 352,931 2,985,000
2-15-14 245,000 3.125% 56,616 301,616
8-15-14 52,788 52,788 354,403 2,740,000
2-15-15 255,000 3.250% 52,788 307,788
8-15-15 48,644 48,644 356,431 2,485,000
2-15-16 265,000 3.500% 48,644 313,644
8-15-16 44,006 44,006 357,650 2,220,000
2-15-17 275,000 3.625% 44,006 319,006
8-15-17 39,022 39,022 358,028 1,945,000
2-15-18 290,000 3.750% 39,022 329,022
8-15-18 33,584 33,584 362,606 1,655,000
2-15-19 300,000 3.875% 33,584 333,584
8-15-19 27,772 27,772 361,356 1,355,000
2-15-20 315,000 4.000% 27,772 342,772
8-15-20 21,472 21,472 364,244 1,040,000
2-15-21 330,000 4.000% 21,472 351,472
8-15-21 14,872 14,872 366,344 710,000
2-15-22 345,000 4.125% 14,872 359,872
8-15-22 7,756 7,756 367,628 365,000
2-15-23 365,000 4.250% 7,756 372,756 372,756 0
Interest: 2,169,066
Debt Service Schedules: H30
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2005
PRINCIPAL - $8,035,000
Electric Projects 3,350,000; Water Projects $4,600,000, Issuance Costs $85,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
8,035,000
2-15-09 270,000 5.50% 166,722 436,722
8-15-09 159,297 159,297 596,019 7,125,000
2-15-10 285,000 5.50% 159,297 444,297
8-15-10 151,459 151,459 595,756 6,840,000
2-15-11 300,000 5.50% 151,459 451,459
8-15-11 143,209 143,209 594,669 6,540,000
2-15-12 320,000 5.50% 143,209 463,209
8-15-12 134,409 134,409 597,619 6,220,000
2-15-13 335,000 5.00% 134,409 469,409
8-15-13 126,034 126,034 595,444 5,885,000
2-15-14 355,000 5.00% 126,034 481,034
8-15-14 117,159 117,159 598,194 5,530,000
2-15-15 375,000 4.00% 117,159 492,159
8-15-15 109,659 109,659 601,819 5,155,000
2-15-16 395,000 4.00% 109,659 504,659
8-15-16 101,759 101,759 606,419 4,760,000
2-15-17 420,000 4.00% 101,759 521,759
8-15-17 93,359 93,359 615,119 4,340,000
2-15-18 445,000 4.00% 93,359 538,359
8-15-18 84,459 84,459 622,819 3,895,000
2-15-19 470,000 4.13% 84,459 554,459
8-15-19 74,766 74,766 629,225 3,425,000
2-15-20 495,000 4.13% 74,766 569,766
8-15-20 64,556 64,556 634,322 2,930,000
2-15-21 525,000 4.25% 64,556 589,556
8-15-21 53,400 53,400 642,956 2,405,000
2-15-22 555,000 4.38% 53,400 608,400
8-15-22 41,259 41,259 649,659 1,850,000
2-15-23 585,000 4.38% 41,259 626,259
8-15-23 28,463 28,463 654,722 1,265,000
2-15-24 615,000 4.50% 28,463 643,463
8-15-24 14,625 14,625 658,088 650,000
2-15-25 650,000 4.50% 14,625 664,625 664,625 0
Total Interest: 4,303,414
Debt Service Schedules: H31
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. REFUNDING SERIES 2005 A
PRINCIPAL - $12,995,000
Electric Projects $3,196,770; Water Projects $4,459,884; Wastewater Projects $5,338,346
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
12,995,000
2-15-09 710,000 3.00% 286,059 996,059
8-15-09 275,409 275,409 1,271,469 11,845,000
2-15-10 720,000 3.38% 275,409 995,409
8-15-10 263,259 263,259 1,258,669 11,125,000
2-15-11 885,000 3.50% 263,259 1,148,259
8-15-11 247,772 247,772 1,396,031 10,240,000
2-15-12 905,000 3.63% 247,772 1,152,772
8-15-12 231,369 231,369 1,384,141 9,335,000
2-15-13 1,615,000 5.00% 231,369 1,846,369
8-15-13 190,994 190,994 2,037,363 7,720,000
2-15-14 1,680,000 5.00% 190,994 1,870,994
8-15-14 148,994 148,994 2,019,988 6,040,000
2-15-15 1,755,000 5.25% 148,994 1,903,994
8-15-15 102,925 102,925 2,006,919 4,285,000
2-15-16 1,830,000 5.00% 102,925 1,932,925
8-15-16 57,175 57,175 1,990,100 2,455,000
2-15-17 1,615,000 5.00% 57,175 1,672,175
8-15-17 16,800 16,800 1,688,975 840,000
2-15-18 840,000 4.00% 16,800 856,800
8-15-18 0 0 856,800 0
Total Interest: 5,100,609
Debt Service Schedules: H32
DEBT SERVICE
ESTIMATED SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2006
PRINCIPAL - $16,950,000
Electric Projects $7,850,000; Water Projects $6,000,000;
Wastewater Projects $3,000,000; debt issuance costs $100,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
16,950,000
2-15-09 535,000 6.375% 386,603 921,603
8-15-09 369,550 369,550 1,291,153 15,440,000
2-15-10 565,000 6.375% 369,550 934,550
8-15-10 351,541 351,541 1,286,091 14,875,000
2-15-11 595,000 6.375% 351,541 946,541
8-15-11 332,575 332,575 1,279,116 14,280,000
2-15-12 630,000 6.375% 332,575 962,575
8-15-12 312,494 312,494 1,275,069 13,650,000
2-15-13 665,000 5.250% 312,494 977,494
8-15-13 295,038 295,038 1,272,531 12,985,000
2-15-14 705,000 4.375% 295,038 1,000,038
8-15-14 279,616 279,616 1,279,653 12,280,000
2-15-15 745,000 4.375% 279,616 1,024,616
8-15-15 263,319 263,319 1,287,934 11,535,000
2-15-16 785,000 4.375% 263,319 1,048,319
8-15-16 246,147 246,147 1,294,466 10,750,000
2-15-17 830,000 4.375% 246,147 1,076,147
8-15-17 227,991 227,991 1,304,138 9,920,000
2-15-18 875,000 4.500% 227,991 1,102,991
8-15-18 208,303 208,303 1,311,294 9,045,000
2-15-19 925,000 4.500% 208,303 1,133,303
8-15-19 187,491 187,491 1,320,794 8,120,000
2-15-20 975,000 4.500% 187,491 1,162,491
8-15-20 165,553 165,553 1,328,044 7,145,000
2-15-21 1,035,000 4.500% 165,553 1,200,553
8-15-21 142,266 142,266 1,342,819 6,110,000
2-15-22 1,090,000 4.500% 142,266 1,232,266
8-15-22 117,741 117,741 1,350,006 5,020,000
2-15-23 1,155,000 4.625% 117,741 1,272,741
8-15-23 91,031 91,031 1,363,772 3,865,000
2-15-24 1,220,000 4.625% 91,031 1,311,031
8-15-24 62,819 62,819 1,373,850 2,645,000
2-15-25 1,285,000 4.750% 62,819 1,347,819
8-15-25 32,300 32,300 1,380,119 1,360,000
2-15-26 1,360,000 4.750% 32,300 1,392,300 1,392,300 0
Total Interest: 9,437,445
Debt Service Schedules: H33
DEBT SERVICE
ESTIMATED SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2007
PRINCIPAL - $18,665,000
Water Projects $10,750,000; Electric $2,500,000; WW $5,300,000; issuance costs: $115,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
ESTIMATED
INTEREST
RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT
DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
18,665,000
2-15-09 570,000 5.75% 425,483 995,483
8-15-09 409,095 409,095 1,404,578 17,520,000
2-15-10 600,000 5.75% 409,095 1,009,095
8-15-10 391,845 391,845 1,400,940 16,920,000
2-15-11 635,000 5.75% 391,845 1,026,845
8-15-11 373,589 373,589 1,400,434 16,285,000
2-15-12 665,000 5.75% 373,589 1,038,589
8-15-12 354,470 354,470 1,393,059 15,620,000
2-15-13 705,000 5.00% 354,470 1,059,470
8-15-13 336,845 336,845 1,396,315 14,915,000
2-15-14 740,000 5.75% 336,845 1,076,845
8-15-14 315,570 315,570 1,392,415 14,175,000
2-15-15 780,000 5.75% 315,570 1,095,570
8-15-15 293,145 293,145 1,388,715 13,395,000
2-15-16 825,000 4.00% 293,145 1,118,145
8-15-16 276,645 276,645 1,394,790 12,570,000
2-15-17 865,000 4.10% 276,645 1,141,645
8-15-17 258,913 258,913 1,400,558 11,705,000
2-15-18 915,000 4.20% 258,913 1,173,913
8-15-18 239,698 239,698 1,413,610 10,790,000
2-15-19 965,000 4.30% 239,698 1,204,698
8-15-19 218,950 218,950 1,423,648 9,825,000
2-15-20 1,015,000 4.30% 218,950 1,233,950
8-15-20 197,128 197,128 1,431,078 8,810,000
2-15-21 1,070,000 4.40% 197,128 1,267,128
8-15-21 173,588 173,588 1,440,715 7,740,000
2-15-22 1,125,000 4.40% 173,588 1,298,588
8-15-22 148,838 148,838 1,447,425 6,615,000
2-15-23 1,190,000 4.50% 148,838 1,338,838
8-15-23 122,063 122,063 1,460,900 5,425,000
2-15-24 1,250,000 4.50% 122,063 1,372,063
8-15-24 93,938 93,938 1,466,000 4,175,000
2-15-25 1,320,000 4.50% 93,938 1,413,938
8-15-25 64,238 64,238 1,478,175 2,855,000
2-15-26 1,390,000 4.50% 64,238 1,454,238
8-15-26 32,963 32,963 1,487,200 1,465,000
2-15-27 1,465,000 4.50% 32,963 1,497,963 1,497,963 0
Interest 9,822,342
Debt Service Schedules: H34
the heart of the Research Valley
GeneralandAdministrativeTransfers
The General and Administrative (G&A)
transfers are used to reflect the cost of two types
of activities, reimbursed administration costs and
cost recovery.
The first is to recover the costs of administrative
services to the areas which are using those
services. For example, transfers are used to
reflect the cost of services received from
administrative activities in the General Fund,
such as accounting, purchasing, technology, and
human resources services.
Costs are allocated based on the results of an
annual cost allocation plan done in the early part
of the budget process.
The transfers are also used as a mechanism to
recover the cost of projects that may be budgeted
in an operating fund, but are being funded from
a different source. For example, the Parks
Department budgets for a number of activities
that are funded from the Hotel Tax Fund through
the General and Administrative Transfer.
The following page includes the schedule for the
General and Administrative Transfers for FY09.
Most of the transfers come into the General Fund
from other operating funds receiving General
Fund services.
Approximately $6.8 million is approved to be
allocated to the General Fund from various other
funds. This includes $1,382,462 for drainage
operations and maintenance activities from the
Drainage Utility Fund. Also included is
$103,026 for Community Development and
$287,790 for parks related projects funded out of
the Hotel Tax Fund. The G&A transfers also
include $288,047 related to approved service
level adjustments in the General Fund that are to
be funded in part by sources other than the
General Fund. These SLAs include the Drainage
SLAs and the maintenance on the new Electric
Training Facility.
Approximately $2 million is approved to be
allocated to the Utility Customer Service Fund
from the five utility funds. Funds are also
transferred from the Water and Wastewater
Funds to the Electric Fund for administrative
services provided by the Electric Fund.
General & Administrative Transfers: I1
11/17/2008 17:08
FY08 FY09 FY09 FY09
Approved Base Approved Approved
Budget Budget SLAs Budget
To General Fund:
Community Development 148,358$ 103,026$ 103,026$
Economic Development 50,000 -
Parks Xtra Education 4,619 10,281 10,281
Hotel Tax 186,677 218,036 218,036
Wolf Pen Creek 205,835 287,790 287,790
Drainage Operations 833,124 1,117,015 265,447 1,382,462
Electric 534,002 1,027,578 22,600 1,050,178
Water 326,848 706,217 706,217
Wastewater 363,546 524,867 524,867
Sanitation 449,861 385,647 385,647
BVSWMA 347,075 361,067 361,067
Parking Enterprise 33,672 88,970 88,970
Utility Customer Service 423,203 -
Police Seizure Fund 501 501
Court Technology Fund - 3,747 3,747
Court Security Fund 106,084 -
Efficiency Time Payment Fund 8,200 9,700 9,700
Juvenile Case Manager Fund 86,766 -
Insurance Funds
Employee Benefits 106,619 40,000 40,000
Property Casualty 139,615 -
Workers Compensation 139,615 -
Fleet 166,840 969 969
Communications 214,291 2,492 2,492
General Capital Projects
Street Projects 805,667 424,682 424,682
Parks Projects 21 420 74 211 74 211
FY09ApprovedGeneralandAdministrativeTransferWorksheet
Parks Projects 21,420 74,211 74,211
General Government 170,647 96,427 96,427
Parks Escrow Projects 21,420 10,120 10,120
Project Management 600,411 600,411
Utility Capital Projects
Electric Projects 57,757 28,128 28,128
Water Projects 309,836 83,757 83,757
Wastewater Projects 290,418 82,227 82,227
Drainage 345,290 211,410 211,410
General Fund Total 6,897,305$ 6,499,275$ 288,047$ 6,787,322$
To Community Development:
General Fund 8,416 8,416
Community Development Total -$ -$ 8,416$ 8,416$
General Fund Net 6,897,305$ 6,499,275$ 279,631$ 6,778,906$
To Utility Customer Service:
Electric 1,209,297$ 989,336$ -$ 989,336$
Water 744,936 649,893 - 649,893
Wastewater 171,021 141,245 - 141,245
Drainage 24,125 70,622 - 70,622
Sanitation 171,021 141,245 - 141,245
Utility Customer Service 2,320,400$ 1,992,341$ -$ 1,992,341$
To Electric Fund:
Water 235,078$ 288,177$ 288,177$
Wastewater 235,078 268,959 268,959
Electric Fund Total 470,156 557,136$ -$ 557,136
Total All Funds 9,687,861$ 9,048,752$ 296,463$ 9,345,215$
General & Administrative Transfers: I2
OutsideAgencyFunding
The City funds a number of outside agencies each
fiscal year that provide services for the citizens of
College Station. The amount of funding received by
each agency depends on Council direction and the
availability of funds. Agencies have been funded
from various funds, including: General Fund,
Community Development Fund, Hotel Tax Fund,
Economic Development Fund and Sanitation Fund.
City Council approved a resolution adopting a new
Outside Agency Funding Policy in February 2007.
This policy established four categories of Outside
Agencies: Contract Partners, Department Budget
Agencies, non-CDBG eligible Agencies, and CDBG
eligible Agencies. Contract Partners are agencies that
have been identified based on their economic impact
and the community services provided to the City. The
Contract Partner agencies are: the Convention and
Visitors Bureau (CVB), The Research Valley
Partnership (RVP), and the Arts Council of Brazos
Valley (ACBV).
Department Budget Agencies are Agencies whose
work directly supports the goals of a City Department.
The Department Budget Agencies are: The George
Bush Presidential Library and Museum, College
Station Noon Lions Club, Brazos Valley Veterans
Memorial, and Keep Brazos Beautiful.
Agencies that are not eligible for CDBG funding go
through an application process. These applications are
reviewed by the Outside Agency Funding Review
Committee (OAFRC) and the Committee’s
recommendations are presented to Council for
consideration. All funding is ultimately approved by
City Council.
Community Development Block Grant (CDBG)
eligible agencies go through a selection process
through the Joint Relief Funding Review Committee
(JRFRC). This committee is made up of members
from College Station and Bryan. The JRFRC reviews
all requests for CDBG Funds available for public
agencies and makes recommendations to both cities
on which agencies should receive funding. A total of
$165,612 is approved for CDBG eligible
organizations listed on the following page.
Outside Agency funding is approved for four agency
requests that were reviewed by the OAFRC from the
General Fund in the amount of $34,766. A
comprehensive list of these agencies and their
respective funding amounts is listed on the following
page.
The RVP is an organization established to promote
economic development in the area and is funded by
the Cities of College Station and Bryan, and Brazos
County. Funding for the RVP in the amount of
$293,287 is approved for FY09. Historically, most of
this money is for operations and maintenance and is
funded from the General Fund. The FY09 operations
and maintenance funding will be from the General
Fund.
$10,000 is approved for agency funding from the
General Fund for the Noon Lions Club. This $10,000
will be provided to the Noon Lions Club for the
purpose of purchasing fireworks for the annual
community 4th of July celebration.
Outside Agency funding from the Hotel Tax Fund is
approved in the amount of $1,650,000. This includes.
$1,160,000 in funding for the Convention and Visitors
Bureau (CVB). The CVB budget is $100,000 more
than last year and the increase is requested to
redevelop the CVB Website. The FY09 Budget
includes $100,000 in funding for the George Bush
Presidential Library and Museum, $200,000 for the
Arts Council of Brazos Valley Affiliates, $140,000
for Arts Council operations and maintenance and
$50,000 for the Brazos Valley Veterans Memorial.
Keep Brazos Beautiful is approved for $60,240 in
funding from the Sanitation Fund. This funding
includes $33,240 for operations and maintenance and
$27,000 for beautification grants and sponsorships.
The rationale for this funding to come from the
Sanitation Fund is because Keep Brazos Beautiful
promotes litter abatement and beautification programs
throughout the Brazos Valley, thus supporting one of
the Sanitation Department’s objectives.
Other funding in the form of Interlocal Agreements is
also included on the following list. The City of
College Station has agreements with the Brazos
Animal Shelter, Brazos County Appraisal District,
and the Brazos County Health District.
Outside Agency Funding: J1
FY09 City of College Station
Outside Agency Funding
FY07 FY08 FY09
TOTAL TOTAL TOTAL
APPROVED APPROVED APPROVED
GENERAL FUND
RSVP 5,000$ 12,000$ -$
ALZHEIMER'S ASSOCIATION 20,000 - -
B. VALLEY MUSEUM OF NATURAL HISTORY & SCIENCE 13,841 - -
BUSH PRESIDENTIAL LIBRARY FOUNDATION 50,000 - -
DISPUTE RESOLUTION CENTER 20,000 - 10,000 **
CARPOOL 50,000 - -
MHMR 19,813 - -
RESEARCH VALLEY PARTNERSHIP - 243,287 293,287
TAMU HORTICULTURE GARDENS - 5,000 -
TEXAS COOPERATIVE WILDLIFE COLLECTION - - 4,766 **
TWIN CITY MISSION 41,601 - -
ARTS COUNCIL OPERATIONS AND MAINTENANCE 140,000 140,000 100,000
CHILDREN'S MUSEUM OF THE BRAZOS VALLEY 30,000 30,000 15,000 **
NOON LIONS CLUB - 4TH OF JULY - 10,000 10,000
SISTER CITIES 5,000 5,000 5,000 **
395,255$ 445,287$ 438,053$
HOTEL TAX FUND
ARTS COUNCIL 100,000$ 100,000$ 140,000$
ARTS COUNCIL AFFILIATE FUNDING 200,000 200,000 200,000
CONVENTION AND VISITORS BUREAU (CVB)1,060,000 1,060,000 1,160,000
BUSH PRESIDENTIAL LIBRARY FOUNDATION - 100,000 100,000
BV MUSEUM OF NATURAL HISTORY & SCIENCE ---
NORTHGATE DISTRICT ASSOCIATION 12,500 25,000 -
VETERANS MEMORIAL 50,000 - 50,000
1,422,500$ 1,485,000$ 1,650,000$
SANITATION FUND
KEEP BRAZOS BEAUTIFUL 55,000$ 60,240$ 60,240$
55,000$ 60,240$ 60,240$
BVSWMA FUND
NOON LIONS CLUB-4TH OF JULY 20,000$ -$ -$
UNITY PLAZA PUBLIC ART ---
UNITED WAY OF BRAZOS VALLEY BUILDING GRANT 50,000 -
20,000$ 50,000$ -$
ECONOMIC DEVELOPMENT FUND
RESEARCH VALLEY PARTNERSHIP 550,000$ 50,000$ -$
550,000$ 50,000$ -$
COMMUNITY DEVELOPMENT
BIG BROTHERS BIG SISTERS OF CENTRAL TEXAS -$ 15,500$ 12,695$
BRAZOS FOOD BANK 23,224 - 22,236
BRAZOS VALLEY REHABILITATION CENTER - 25,000 14,500
BRAZOS MATERNAL & CHILD HEALTH CLINIC - 28,000 -
BVCAA 20,000 - -
CITY OF COLLEGE STATION DEPARTMENT PROGRAMS 40,792 - 38,082
HEALTH FOR ALL 25,000 - -
HOSPICE OF BRAZOS VALLEY 37,075 - -
JUNCTION FIVE-O-FIVE - - 22,195
MHMR AUTHORITY OF BRAZOS VALLEY - - 16,000
RAPE CRISIS CENTER - 15,000 -
SCOTTY'S HOUSE - 21,907 -
TCM - THE BRIDGE 25,829 26,883 16,169
VOICES FOR CHILDREN - - 23,735
171,920$ 132,290$ 165,612$
INTERLOCAL AGREEMENTS
BRAZOS ANIMAL SHELTER 65,334$ 65,334$ 71,214$
BRAZOS COUNTY APPRAISAL DISTRICT 185,217 216,641 254,301 *
BRAZOS CO. HEALTH DISTRICT 10,000 211,255 340,885
260,551$ 493,230$ 666,400$
TOTAL AGENCY FUNDING 3,118,513$ 2,716,047$ 2,980,305$
* estimate from BCAD
** Recommendations from Outside Agency Funding Review
Committee (OAFRC)
Outside Agency Funding: J2
Glossary
A
Activity Center: The lowest level at which costs for
operations are maintained.
Ad Valorem Tax: A tax based on the value of property.
Appropriation: A legal authorization granted by the
Council to make or incur expenditures/expenses for
specific purposes.
B
Budget: A plan, approved by the Council, of financial
operation embodying an estimate of proposed
expenditures/expenses for the fiscal year and the proposed
means of funding these expenditure estimates.
BVSWMA: Brazos Valley Solid Waste Management
Agency. BVSWMA was formed under a joint solid waste
management agreement between the cities of College
Station and Bryan to cooperatively operate a joint landfill
facility for the proper disposal of solid waste for the two
cities and outside customers.
C
Capital/Major Project Expenditure/Expense: An
expenditure/expense that results in the acquisition or
addition of a fixed asset or the improvement to an existing
fixed asset. Major capital expenditures are more than
$50,000 and provide a fixed asset or equipment that has a
useful life of three years or more. Minor capital
expenditures are more than $5,000 and less than $50,000
and provide a fixed asset or equipment that has a useful
life of three years or more.
Cash Basis: Method of accounting and budgeting that
recognizes revenues when received and expenditures
when paid.
Certificate of Obligation (C.O.): Long-term debt that is
authorized by the City Council and does not require prior
voter approval.
Certified Annual Financial Report (CAFR): The
publishHGUHVXOWVRIWKH&LW\¶VDQQXDODXGLW
Charter of Accounts: A chart detailing the system of
general ledger accounts.
City Council: The current elected officials of the City as
set forth in the City's Charter.
City Manager: The individual appointed by City Council
who is responsible for the administration of City affairs.
Capital Improvement Program (CIP): A multi-year
program of projects that addresses repair and replacement
of existing infrastructure, as well as development of new
facilities to accommodate future growth.
Capital Outlay: A disbursement of money which results
in the acquisition or addition to fixed assets.
Competitive bidding process: The process following
Until August 31, 2007, state law requiring that for
purchases of $15,000 or more, a city must advertise,
solicit, and publicly open sealed bids from prospective
vendors. After a review period, the Council then awards
the bid to the successful bidder. Effective September 1,
2007, the statutory limit increased to $50,000.
Contract Obligation Bonds: Long-term debt that places
the assets purchased or constructed as a part of the
security for the issue.
Current Expense: An obligation as a result of an
incurred expenditure/expense due for payment within a
twelve (12) month period.
Current Revenue: The revenues or resources of a City
convertible to cash within a twelve (12) month period.
D
Debt Service: The annual amount of money necessary to
pay the interest and principal (or sinking fund
contribution) on outstanding debt.
Department: Separate branch of operation in the
organization structure.
Division: Unit of a department.
E
Effectiveness Measure: Measure that demonstrates
whether a program is accomplishing its intended results.
These should show the impact of the program.
Efficiency Measure: This is a ratio of inputs to outputs.
For example: cost per inspection, calls for service per
officer.
Emergency: An unexpected occurrence, i.e., damaging
weather conditions that require the unplanned use of City
funds.
Encumbrance: Obligation to expend appropriated
monies as a result of a processed purchase order or a
contract for purchases legally entered on behalf of the
City.
Glossary: K1
Enterprise Funds: Funds that are used to represent the
economic results of activities that are maintained similar
to those of private business, where revenues are recorded
when earned and expenses are recorded as resources are
used.
Equity: See Fund Balance.
Expenditure/Expense: Decrease in net financial
resources for the purpose of acquiring goods or services.
The General Fund recognizes expenditures and the
Proprietary Funds recognize expenses.
F
Fiscal year: 12 month budget period, generally extending
from October 1st through the following September 30th.
Fixed Assets: Asset of a long-term nature which are
intended to continue to be held or used, such as land,
building, improvements other than buildings, machinery,
and equipment.
FTE: Full Time Equivalent. A position that is equivalent
to a full-time 40 hour work week. This is the method by
which temporary/seasonal and part-time workers are
accounted for.
Fund: An independent fiscal and accounting entity with a
self-balancing set of accounts recording cash and/or other
resources together with all related liabilities, obligations,
reserves, and equities which are segregated for the
purpose of carrying on specific activities or attaining
certain objectives.
Fund Balance (Equity): The excess of fund assets over
liabilities. Accumulated balances are the result of
continual excess of revenues over expenditures/expenses.
A negative fund balance is a deficit balance.
G
GAAP: See Generally Accepted Accounting Principles.
General and Administrative Costs: Costs associated
with the administration of City services.
General Fund: The City fund used to account for all
financial resource and expenditures of the City except
those required to be accounted for in another fund.
General Ledger: The collection of accounts reflecting
the financial position and results of operations for the
City.
Generally Accepted Accounting Principles (GAAP):
Uniform minimum standards of and guidelines to
financial accounting and reporting as set forth by the
Governmental Accounting Standards Board (GASB).
General Obligation Bonds: Bonds for whose payment
the full faith and credit of the City has been pledged.
GFOA: Government Finance Officers Association of the
United States and Canada.
Governmental Accounting Standards Board (GASB ):
The authoritative accounting and financial reporting
standard-setting body of government agencies.
Governmental Funds: Funds that are maintained on a
modified accrual basis with an emphasis on when cash is
expended or obligated and revenues are recorded when
measurable and available.
I
Internal Service Funds: Generally accounted for similar
to enterprise funds. These funds are used to account for
enterprise types of activities for the benefit of city
departments such as fleet maintenance, self insurance, and
print/mail.
Implementation Plan: The specific actions that will be
WDNHQWRLPSOHPHQWDVWUDWHJ\ZLWKLQWKH&LW\¶VVWUDWHJLF
plan.
Investments: Securities held for the production of
income, generally in the form of interest.
L
Line Item Budget: The presentation of the City's adopted
budget in a format presenting each Department's approved
expenditure/expense by specific account.
Long-TermDebt: Obligation of the City with a
remaining maturity term of more that one (1) year.
M
Mission Statement: Purpose of the organization; why the
organization exists and whom it benefits.
Modified Accrual Basis: The basis of accounting in
which revenues are recognized when they become
measurable and available to finance expenditures of the
current period. Expenditures are recognized when the
goods or services are received.
N
Net Working Capital: Current Assets less Current
Liabilities in an enterprise or internal service fund.
Non-Recurring Revenues: Resources recognized by the
City that are unique and occur only one time or without
pattern.
O
Official Budget: The budget as adopted by Council.
Glossary: K2
One-Time Revenues: See Non-Recurring Revenues.
Operating Budget: A plan, approved by the Council, of
financial operations embodying an estimate of proposed
expenditures/expenses for the fiscal year and the proposed
means of financing them.
Output Measure: This is the quantity of work produced
or generated.
P
Performance Measure: Tool to determine the levels of
service are being provided by the organization.
Proprietary Funds: See Utility Funds.
R
Reserves: An account used to designate a portion of the
fund balance (equity) as legally segregated for a specific
future use.
Retained Earnings: The equity account reflecting the
accumulated earnings of the Utility Funds.
Revenues (Resources): An increase in assets due to the
performance of a service or the sale of goods. In the
General Fund, revenues are recognized when earned,
measurable, and reasonably assured to be received within
60 days.
Risk: The liability, either realized or potential, related to
the City's daily operations.
S
Service Level: The current outcomes and services
provided to citizens and customers by the City as
approved in the annual budget.
Service Level Adjustment (SLA): Request for additional
resources requiring a decision by management and
council and justified on the basis of adding to or reducing
services and/or performance improvements.
Sinking Fund: A fund which is accumulated through
periodic contributions which must be placed in the
sinking fund so that the total contributions plus their
compounded earnings will be sufficient to redeem the
sinking fund bonds when they mature.
Strategy: A policy choice that identifies purposes,
policies, programs, actions, decisions, or resource
allocations that define what path the City will take to
move toward the visions and why that path has been
chosen.
T
Tax Levy: The total amount of taxes imposed by the City
on taxable property, as determined by the Brazos County
Appraisal District, within the City's corporate limits.
Transfers: A legally authorized funding transfer between
fund in which one fund is responsible for the initial
receipt and the other fund is responsible for the actual
disbursement.
User-Based Fee/Charge: A monetary fee or charge
placed upon the user of services of the City.
U
Utility Funds: The funds used to account for the
operations of the City's electric, water, sanitary sewer, and
solid waste disposal activities.
Undesignated Fund Balance: The portion of the fund
balance that is unencumbered from any obligation of the
City.
Utility Revenue Bond: Debt issued by the City and
approved by the Council for which payment is secured by
pledged utility revenue.
W
Working Capital: Current Assets ±Current Liabilities =
Working Capital.
Glossary: K3