HomeMy WebLinkAboutFY 2004-2005 -- Approved Annual BudgetHEART OF THE RESEARCH VALLEY
FISCAL YEAR 2004~2005
APPROVED BUDGET
CITY OF COLLEGE STATION
APPROVED BUDGET
FOR FISCAL YEAR
OCTOBER 1, 2004 TO SEPTEMBER 30, 2005
RON SILVIA, MAYOR
DENNIS MALONEY, MAYOR PRO-TEM
JAMES MASSEY, COUNCILMAN PLACE 1
JOHN HAPP, COUNCILMAN PLACE 2
ROBERT WAREING, COUNCILMAN PLACE 3
SUSAN LANCASTER, COUNCILMAN PLACE 4
NANCY BERRY, COUNCILMAN PLACE 6
THOMAS E. BRYMER, CITY MANAGER
JEFF KERSTEN, FINANCE AND STRATEGIC
PLANNING DIRECTOR
www.cstx.gov
The Government Finance Officers Association of the United States and
Canada (GFOA) presented a Distinguished Budget Presentation Award to the
City of College Station, Texas for its annual budget for the fiscal year
beginning October 1, 2003.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device. The award is valid
for a period of one year only. We believe that our current budget continues to
conform to program requirements, and we are submitting it to GFOA to
determine its eligibility for another award.
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL CITY OFFICIALS
SEPTEMBER 2004
ELECTED OFFICIALS:
MAYOR.............................................................................................................RON SILVIA
COUNCIL MEMBERS...............................DENNIS MALONEY, MAYOR PRO-TEM
JAMES MASSEY, PLACE 1
JOHN HAPP, PLACE 2
ROBERT WAREING, PLACE 3
SUSAN LANCASTER, PLACE 4
NANCY BERRY, PLACE 6
CITY ADMINISTRATION:
CITY MANAGER...........................................................................THOMAS E. BRYMER
ASSISTANT CITY MANAGER .......................................................... GLENN BROWN
DIRECTOR OF PUBLIC UTILITIES................................................. JOHN C. WOODY
POLICE CHIEF...............................................................................EDGAR R. FELDMAN
FIRE CHIEF.......................................................................................DAVID GIORDANO
FINANCE AND STRATEGIC PLANNING DIRECTOR...................JEFF KERSTEN
DIRECTOR OF PUBLIC WORKS........................................................... MARK SMITH
DIRECTOR OF PARKS AND RECREATION.........................STEPHEN C. BEACHY
DIRECTOR OF DEVELOPMENT SERVICES.......................................... JOEY DUNN
DIRECTOR OF THE OFFICE OF TECHNOLOGY
AND INFORMATION SERVICES................................................OLIVIA BURNSIDE
DIRECTOR OF HUMAN RESOURCES ........................................JULIE O’CONNELL
DIRECTOR OF ECONOMIC DEVELOPMENT .......................................KIM FOUTZ
CITY ATTORNEY........................................................................HARVEY CARGILL, Jr.
CITY SECRETARY ............................................................................CONNIE L. HOOKS
TABLE OF CONTENTS
Transmittal Letter ........................................................................................................................ i
Executive Summary
Executive Summary..........................................................................................................1
Fiscal Year Comparison Summary...............................................................................26
Graph of Net Operating Budget...................................................................................27
All Funds Summary ........................................................................................................28
Analysis of Tax Rate.......................................................................................................29
Analysis of Property Evaluations.................................................................................30
City Organization Chart.................................................................................................31
Strategic Plan Summary ...........................................................................................................33
Council Vision Statements
Core Services ....................................................................................................................35
Service Levels and Performance Measures...........................................................44
Parks and Leisure Services..........................................................................................105
Service Levels and Performance Measures..........................................................108
Planning and Development.........................................................................................123
Service Levels and Performance Measures.........................................................124
Economic Development ................................................................................................129
Service Levels and Performance Measures.........................................................131
Financial Summaries
General Government Funds
General Fund...........................................................................................................135
Police Department..........................................................................................140
Fire Department.............................................................................................142
Public Works...................................................................................................144
Parks and Recreation.....................................................................................146
TABLE OF CONTENTS
Library.............................................................................................................148
Development Services...................................................................................150
Office of Technology and Information Services........................................152
Fiscal Services.................................................................................................154
General Government.....................................................................................156
Debt Service Fund......................................................................................................158
Parks Xtra Education Fund.......................................................................................164
Economic Development Fund..................................................................................166
Court Security Fund..................................................................................................168
Court Technology Fund............................................................................................170
Police Seizure Fund ...................................................................................................172
General Government Capital Improvement Projects...........................................174
Enterprise Funds
Combined Utility Funds ........................................................................................191
Public Utilities Department...................................................................................192
Electric .............................................................................................................193
Water................................................................................................................194
Wastewater .....................................................................................................197
Sanitation ..................................................................................................................200
Parking Enterprise Fund........................................................................................203
Brazos Valley Solid Waste Management Agency ..............................................207
Utility Capital Improvement Projects..................................................................211
Special Revenue Funds
Hotel/Motel Fund....................................................................................................227
Community Development Fund ..........................................................................229
Wolf Pen Creek TIF ................................................................................................231
TABLE OF CONTENTS
Cemetery Perpetual Care Fund ............................................................................233
Internal Service Funds
Internal Services Fund............................................................................................235
Print/Mail Fund.......................................................................................................238
Communications Fund...........................................................................................240
Fleet Fund................................................................................................................242
Equipment Replacement Fund .............................................................................244
Utility Customer Service........................................................................................248
Self Insurance Funds...............................................................................................251
Workers Compensation Fund...............................................................................252
Property Casualty Fund.........................................................................................253
Employee Benefits Fund........................................................................................254
Unemployment Compensation Fund .................................................................255
Appendices
Budget Ordinances ......................................................................................................A-1
Service Level Adjustments List...................................................................................B-1
Personnel List ............................................................................................................... C-1
Revenue History and Budget Estimates...................................................................D-1
Budget Provision Stated in Charter............................................................................E-1
Fiscal and Budgetary Policy Statements....................................................................F-1
Outside Agency Funding............................................................................................G-1
Miscellaneous Statistical Data....................................................................................H-1
Strategic Planning and Budget Process ......................................................................I-1
Debt Service Schedules .................................................................................................J-1
General and Administrative Transfers ....................................................................K-1
TABLE OF CONTENTS
Strategic Planning Strategies and Implementation Plans.................................L-1
Glossary .............................................................................................................................M-1
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October 1, 2004
Honorable Mayor and City Council,
In accordance with the City Charter and on behalf of the Management Team, I am pleased to
present the Approved Fiscal Year (FY) 2004-2005 Annual Budget totaling $177,345,603 for all
funds. This represents an increase over the FY 2003-2004 Revised Budget of 3.86%. Of this
amount:
¾ $132,944,750 is approved for the operations and maintenance budget.
¾ The total approved capital budget is $44,400,853. This is for the many infrastructure projects
either underway or planned to be underway in 2004-2005. This includes continuing the
implementation of some of the projects approved in the November 2003 bond authorization.
Budget Goal and Objectives
The key goal in the preparation of the FY 2004-2005 approved budget is to maintain and
improve quality of life in College Station. This is approved to be achieved in the following
ways:
¾ Continuing a prudent approach to City finances.
¾ Meeting strategic priorities identified by the City Council.
¾ Maintaining service quality and excellence.
¾ Enhancing and maintaining infrastructure and public facilities needed to provide excellent
services.
Strategic Planning Drives Budget Preparation
Strategic Planning continues to be a driving force in the preparation of the budget. The City
Mission and Vision Statements are the framework for the preparation of the strategic plan. The
City Council reviewed the Mission and Vision Statements.
Meeting Strategic Priorities
The following outlines some of the key items included in the approved FY 2004-2005 budget by
vision statement that address the strategic plan.
Core Services Vision Statement - We will improve high quality customer focused basic city
services at a reasonable cost.
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These core services include police, fire, and emergency management services; streets, traffic and
drainage services; and the administrative services. It also includes the capital projects for each
of these areas.
¾ Resources for infrastructure improvements to streets and utilities is in the approved
budget. This is part of a multi year effort to rehabilitate infrastructure.
¾ The approved budget includes additional resources of $366,619 for police services. This
includes the addition of 6 positions to help ensure the Police Department can keep up
with growth in the community and the impact that growth has on public safety.
¾ The approved budget also includes additional resources in the Fire Department. Funds
are budget to purchase a new ladder truck. This will add a reserve unit, and provide the
equipment to add a dedicated ladder company at some time in the future.
¾ Also included are additional resources for the Code Enforcement effort. A code
enforcement working supervisor and associated equipment is in the approved budget
with a total cost of $83,486. A portion of this cost, $22,000, will be offset by Community
Development funds.
¾ Additional resources are included in the Electric, Water, Wastewater, and Sanitation
Funds to meet the needs of a growing City. These resources include additional staff in
the Electric, Water, and Wastewater areas, and additional equipment for the Sanitation
operation.
¾ Continuing to enhance effective communication with the public is addressed in part
through approved additional resources totaling $103,012 to continue to enhance the
Channel 19 and introduce streaming video over the internet.
¾ Resources are approved to provide a workplace that encourages service excellence with
the proposal to add an employee development specialist, as well as additional funds for
the Destination Excellence program recently begun.
¾ Resources of $150,000 are included in the approved budget to improve gateways in
College Station. It is anticipated this would be the City match to a grant program
through TxDOT.
¾ $50,000 is also included for potential pedestrian improvements along FM 2818.
¾ The operating budget and capital budget both include additional resources to construct
the capital projects approved in the 2003 bond authorization, as well as the other capital
projects that need to be completed. These resources include additional engineering and
land acquisition staff.
¾ The FY 05 budget includes funds to reinstate the pay plan. In FY 05 the pay plan cost is
$2.28 million across all funds. The annualized cost is approximately $2.6 million. This
includes funding a market adjustment for employees based on the results of the salary
survey, as well as funding the skills and performance components of the pay plan.
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Funding the pay plan at this level should help maintain the high quality of employees at
the City of College Station who provide the services to the citizens of College Station.
Parks and Leisure Services Vision Statement - We will promote a large range of recreational
and cultural arts opportunities. The approved budget includes resources to continue funding
the Parks and Recreation Department at current service levels.
¾ Capital resources are budget in FY 05 for the design of the second phase of Veteran's Park
which was approved in the November 2003 bond election.
¾ Additional capital resources of $685,000 are budget for the soccer field light projects at
Central Park and Veteran's Park.
¾ The approved parks capital budget includes $175,000 for providing a cover over a basketball
court at or adjacent to an elementary school in College Station.
¾ Additional capital resources are also planned for next year and the following several years
to develop 4 neighborhood parks. Steeplechase Park is scheduled in FY 05 at a cost of
$315,000. This project will be funded in part by Community Development funds and
certificates of obligation.
¾ Community Development funds of $170,000 are also approved to be utilized for a splash
park at the Lincoln Center.
¾ Additional operations and maintenance costs of $11,726 are included in the approved
budget for the operations and maintenance of John Crompton (Woodway) Park. The
budget includes an additional Parks grounds worker and associated equipment and
supplies. This has been budget for only 1/4 year in FY 05, because the park is not expected
to be complete before the last quarter of the year.
¾ The approved budget also includes $22,500 for permanent street banners in the Wolf Pen
Creek District.
¾ The FY 05 approved budget also includes $150,000 for public art in College Station. It is
anticipated that projects will be done in Northgate and at Veteran's Park.
¾ An additional $330,000 is included in the approved budget for future public art projects at
the City Centre. It is anticipated that a total of $1 million will be allocated over a 3 year
period. These resources are approved to come from the 5 main operating funds of the City;
the General Fund, Electric Fund, Water Fund, Wastewater Fund, and Sanitation Fund.
¾ The BVSWMA budget includes resources for the regional park project in Grimes County.
Planning and Development Vision Statement - We will promote a well-planned community.
This vision statement is addressed directly through the efforts to complete revisions to the
Unified Development Ordinance.
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¾ The approved budget includes funding of $25,721 to add an additional 0.5 planner position,
and $17,440 to continue to fund an intern position to implement the bike master plan.
¾ The approved budget also includes resources of $60,000 to continue to review annexation
options next year.
Economic Development Vision Statement - We will promote a strong and diverse economic
environment. Economic Development initiatives are approved to continue and resources are
included in the approved budget.
¾ The approved budget includes capital resources to begin the design of the 2nd business park.
¾ Capital resources are included to continue the infrastructure development in Crescent
Pointe.
¾ The approved budget includes resources for capital projects in the Wolf Pen Creek TIF to
continue to encourage commercial development in the district.
¾ Resources of $25,000 are included in the Hotel/Motel Fund to fund the College Station
portion of a way finding study that will result in improving signage in the community for
visitors.
¾ Resources are included in the Hotel/Motel Fund for the costs associated with the
development of a Hotel/Conference Center project.
¾ The approved budget includes resources of $40,108 for an Economic Development Specialist
to help meet address the Economic Development workload.
¾ The approved budget also includes additional resources for improvements in the Northgate
area. This includes $325,000 for 2 water features in Northgate. One is approved to be in the
2nd street promenade directly adjacent to the College Main Parking Garage. The second one
is approved to be in the Patricia Street Promenade. Also include is $300,000 for public
restrooms in the Northgate area.
Key Decision Points
The approved budget has a number of key decisions the City Council considered as the budget
is reviewed.
¾ Tax Rate
The overall property (ad valorem) tax rate approved is 46.40 cents per $100 assessed
valuation. The tax rate was reduced from 46.53 cents per $100 assessed valuation. The
approved tax rate provides the resources needed to fund the FY 05 approved budget, and
provides a small amount of additional reserve.
¾ Utility Rates and User Fees
Another key decision point is on utility rates and user fees. The budget includes a approved
wastewater revenue increase of three percent. This increase is the final of three increases
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forecasted in order to fund additional debt service resulting from the expansion of the Lick
Creek Wastewater Treatment Plant. The approved budget also includes a residential
sanitation rate increase of 5%. This increase is necessary to maintain residential sanitation
services of a growing community. User fees and charges for service are also going to be
reviewed as part of the budget process.
Changes to the Proposed Budget
An additional $30,000 was added to the General Fund for The Children’s Museum of the Brazos
Valley.
Conclusion
Developing the budget is a team effort that requires the participation of citizens, City Council,
and city staff. We were pleased to work with the City Council in reviewing the budget and
making the changes the City Council wished to incorporate into the budget. The budget was
reviewed with the City Council by funds over a series of budget workshops held in August.
I want to thank the staff, including the Management Team, for their effort and diligence in
putting this budget together. Many difficult decisions were made as this budget was prepared.
I would also like to thank the staff in the Office of Budget and Strategic Planning (Bekie
Charanza, Courtney Curtis, Susan Manna, and Jeff Kersten) for the hard work and long hours
put into this process which begins early in the calendar year. Finally, thanks to the City Council
for providing the necessary leadership and direction to make the decisions that will move
College Station forward.
Sincerely,
Thomas E. Brymer
City Manager
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City of College Station Mission Statement
“On behalf of the citizens of College Station,
home of Texas A&M University, we will promote
and advance the community’s quality of life.”
Vision Statements
• Core Services – We will improve high quality
customer focused basic city services at a reasonable
cost.
• Parks and Leisure Services – We will promote a
wide range of leisure, recreational and cultural
arts opportunities.
• Planning and Development – We will promote a
well-planned community.
• Economic Development – We will promote a
strong and diverse economic environment.
The following is a summary of key elements
included in the Fiscal Year 2004-2005 Approved
Budget for the City of College Station. The budget
provides the framework to implement the
Strategic Plan and meet the Mission Statement
outlined by the City Council. It also provides
resources for quality city services in College
Station. The 2005 fiscal year begins October 1, 2004
and ends September 30, 2005.
This document is presented by function or
program as they address one of the four Vision
Statements, or overall goals, established by the
City Council to meet the City’s Mission Statement.
The organization of the document allows the
reader to review changes in programs as they
relate to the Strategic Plan and goals the City
Council has set.
The budget was also prepared in the context of the
Financial Forecast. The forecast predicts the fiscal
impact of current and future budgetary decisions
in a five-year forecast based on a set of
assumptions regarding revenues and
expenditures. The budget also continues the
implementation of decisions made by the City
Council over the past several years.
The budget document is designed to provide
decision makers with a better view of the City’s
resources and their utilization to accomplish the
policy direction of the City Council as set out in
the Strategic Plan and other policy direction. It
also shows the City’s near term commitments and
how the City meets the financial policies approved
by the City Council. The document is also
designed to show citizens the services being
provided and their associated costs.
The following is a summary of the FY 05
Approved Budget.
FY 05 Approved Net Budget Summary
Fund Type Approved Net
Budget
Governmental Funds $49,038,479
Enterprise Funds $77,169,994
Special Revenue Funds $6,736,277
Subtotal O&M $132,944,750
Fund Balance/Working
Cap. Transfers to CIP
Subtotal
$9,250,094
Capital Projects Subtotal $35,150,759
Total Approved Net
Budget
$177,345,603
Budget Format
Budget Summary Section
The approved budget is presented in four main
sections. The first is the Budget Summary. It
includes the Transmittal Letter, Executive
CITY OF COLLEGE STATION
2004-05 BUDGET
EXECUTIVE SUMMARY
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Summary, Overall Funds Summary, and Strategic
Plan Summary. This section provides the reader
with a general overview of the approved budget
and identifies key changes from the prior year.
Vision Statements Section
The Vision Statements section of the budget
provides the reader with a view of the various
services provided by the City and is organized
around the four Council Vision Statements and
the Strategic Plan. This part of the budget is
designed to help show what services are being
provided with the budget resources available.
Performance expectations are shown in the form
of service levels and performance measures for
each major activity. This information is organized
by Vision Statement within the budget document.
The service levels show the services that different
functions and programs in the organization
provide. The performance measures illustrate
how well those levels of service are being met.
This occurs through the creation of specific
measures designed to show what levels of service
are being achieved.
Also included in this section is a budget summary
organized by service levels. The budget summary
provides a brief description of the activity, the
approved budget, and the number of personnel
included in the activity.
Financial Section
Following the Vision Statements is the Financial
Section of the budget. It provides a more
traditional “fund accounting” view of the City’s
budget. Fund summaries and department
summaries are provided. These summaries
include prior year actual revenues and
expenditures, revised FY 04 budget revenues and
expenditures, FY 04 year end estimates, FY 05 base
departmental requests, FY 05 approved Service
Level Adjustments, and the total FY 05 approved
budget.
The financial section of the document is broken
into four fund types. These are Governmental
Funds, Enterprise Funds, Special Revenue Funds,
and Internal Service Funds.
Budget Basis
The budgets for the Governmental Funds and
Special Revenue Funds are prepared on the
modified accrual basis of accounting. Under this
basis revenues are recognized when they become
measurable and available to finance expenditures
of the current period. Expenditures are
recognized when the related fund liability is
incurred with the exception of several items. The
full listing of these items can be found in the
Financial Policies beginning on page F-1.
The budgets for the Enterprise and Internal
Service Funds are similarly prepared on the
modified accrual basis where cash transactions are
included in the budget presentation in lieu of non
cash transactions such as depreciation. The focus
is on the net change in working capital.
The City organization is composed of various
departments or general service areas. Several
departments are represented within more than
one fund, i.e., the Utilities Department, known as
College Station Utilities, encompasses the Electric,
Water, and Wastewater Funds. Each department
consists of one or more divisions and each
division may have one or more activity (cost)
center. Routine budget controls are exercised
within activity centers at the category level
(groupings of accounting objects into the items
personnel, supplies, maintenance, services, and
capital). On an annual basis, fiscal control is at the
Department level in the General Fund and at the
fund level for other funds.
Also included in the Financial Section of the
Budget is a summary of the approved Capital
Improvement Projects Budget for FY 05. This
includes the General Government Capital Projects
and the Utility Capital Projects. A summary of the
operational impact the approved capital projects
will have on the operations budget is provided.
Appendices
The fourth major section of the budget is the
Appendices, which contains supplemental
information to meet specific Charter requirements
and to help the reader better understand the
community. The appendices include a detail of
salaries and positions approved in the budget, the
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Fiscal and Budgetary Policies, and other schedules
necessary for a comprehensive budget document.
A shortened version of the budget, called the
Citizens’ Approved Budget, has also been
prepared. It provides summary information on
the budget and is designed as a quick reference
document.
The budget is submitted to the City of College
Station City Council approximately 45 days prior
to the end of the fiscal year. Copies are placed
with the City Secretary and in the College Station
branch library for citizen review. The approved
budget is also available on the City’s Internet site:
www.cstx.gov.
Strategic Planning and Budgetary Management
Strategic Planning
The City uses a strategic planning process which
is designed to identify where the City Council
wants the City to be in the future and determine
what path will be taken to achieve that future.
The Mission Statement and Vision Statements
provide the framework for the rest of the strategic
planning process and the preparation of this
approved budget.
The City Council has also identified strategies for
each of the vision statements. These strategies are
the more specific objectives to fulfill the vision.
The strategic plan continues to be streamlined to
make it a more useful tool for decision makers.
This budget document addresses the resources
needed to carry out the portions of the strategic
plan that require additional resources. The focus
of the strategic plan is on core, or basic City
services.
The City Council reviewed the strategic plan
earlier this summer. Revisions have been
prepared and will be presented to the City
Council. As the budget process continues, there
will be further discussion of the strategic plan and
the resources that will be included to implement
the strategic plan. The revisions to the strategic
plan will be considered by the City Council for
adoption at the time the budget is considered for
adoption.
Page 29 and Appendix L includes a summary of the
Strategic Plan.
Budgetary Management
The strategic planning and budget process is
integrated to ensure that the policy direction
provided in the Strategic Plan is implemented
through the budget process. A basic flow chart
showing the strategic plan and budget
development process may be found in the
Appendices on page I-1.
The budget process begins early in the calendar
year with the Budget staff preparing salary and
benefit information based on the Council
approved pay policy for the upcoming budget
year. The process continues through the spring
and early summer as departments prepare their
budget requests. Budget requests are analyzed
and reviewed, and the City Manager’s Approved
Budget is developed using the framework of the
strategic plan and existing levels of service.
The FY 05 Approved Budget continues the
practice of not appropriating funds for anticipated
vacant positions. All salary and benefit amounts
for regular full and part time positions are
budgeted approximately three percent lower than
actual salary costs, due to existing or anticipated
vacancies that will occur in the year.
The Budget staff evaluated the current budget
prior to developing target budgets for FY 05. Part
of the analysis entailed identifying and reducing
all "one-time" expenditures (expenditures for
capital, special studies and other like items)
included in current budgets. Only those one time
items not anticipated to be completed this year are
included in the FY 05 budget.
A detailed review of departmental submissions
was conducted to insure that requests were
complete and within the guidelines of the City
Council and the City Manager. The Budget Office
prepared budget estimates for many costs
including salaries and benefits, equipment
replacement, utilities, and other costs and
provided those to the departments. All other costs
were increased by 1% to account for growth and
increases in costs. The base or target budgets
prepared by departments are designed to provide
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the resources needed to maintain current service
levels.
Budgets submitted by departments were reviewed
to make sure they included only those things
necessary to maintain the existing levels of service
being provided.
Items determined to be in excess of the target
budget were submitted and reviewed by staff as
Service Level Adjustments (SLAs). The approved
list was also reviewed with affected department
directors and with the Management Team as a
whole. The recommended list is included in this
approved budget. Also included in the budget is
a list of all service level adjustments requested by
departments but not included in the approved
budget.
SLAs were approved to be added to the budget
based on several basic criteria: a) mandates due to
federal or state statutes or regulations, contractual
agreements, local policies, and capital projects; b)
items directly related to the strategic plan
document; c) items needed to continue or enhance
the ability of the City to carry out the City
Council’s Strategic Plan; d) other items of general
value to the City either as replacements or added
efficiencies or improved services; e) items that
maintain existing service levels approved by the
City Council in light of increasing demands for
service due to growth. Many of the approved
service level adjustments are for one-time
expenditures rather than for programs, which
have ongoing costs.
The strategic planning and budget processes are
truly integrated and the budget is designed to
become one of the implementing tools of the
Strategic Plan developed by the City Council.
The following chart provides a comparison of the
operating budgets of the major operating funds.
The comparison shows the percent change from
the Original FY 04 Budget to the Approved Base
FY 05 budget. The approved base number does
not include service level adjustments. Also shown
is a comparison between the total approved
budget including service level adjustments and
the original FY 04 Budget.
Revised Operating Budget* Comparison
Fund Revised FY 04
Budget
Approved Base
FY 05
Percent
Change
Approved Base +
SLAs FY 05
Percent
Change
General 41,717,565 43,031,155 3.15% 45,346,901 8.70%
Combined Utility 47,212,899 48,931,812 3.64% 50,242,390 6.42%
Sanitation 4,527,499 4,488,637 (0.86%) 5,048,678 11.51%
BVSWMA 4,364,985 2,962,627 (32.13%) 3,262,627 (25.26%)
Utility Customer Service 1,811,224 1,785,163 (1.44%) 1,861,163 2.76%
Internal Services 2,033,936 2,247,143 10.48% 2,422,223 19.10%
Other Operating Funds 477,155 506,312 6.11% 556,312 16.59%
Totals 102,145,263 103,952,849 1.77% 108,740,294 6.46%
* This comparison reflects only the operating expenditure portion of each fund.
Fiscal and Budgetary Policies
Each year as part of the budget process, Fiscal and
Budgetary Policies are reviewed. These policies
are included as Appendix F in this document.
These policies serve as the framework for
preparing the budget as well as for the financial
management of the City.
During the budget process changes to these
policies will be reviewed with the City Council.
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Key Budget Goals
The key goal of the 2004-2005 approved budget
is to maintain and improve quality of life in
College Station.
This was achieved by the following:
¾ Continuing a prudent approach to City
finances.
¾ Meeting strategic priorities identified by the
City Council.
¾ Maintaining service quality and excellence.
¾ Enhancing and maintaining infrastructure and
public facilities needed to provide excellent
service.
The approved budget is designed to provide
resources to achieve the visions and strategies set
out in the Strategic Plan.
CORE SERVICES-VISION STATEMENT
Most of the City’s approved budget is used to
provide core services. These services include
streets, drainage, solid waste, utilities, police, and
fire services. Over $125 million is included in the
Core Services Vision Statement.
Key Core Service Approved Budget Additions
¾ Resources for infrastructure improvements to
streets and utilities is in the approved budget.
This is part of a multi year effort to
rehabilitate infrastructure.
¾ The approved budget includes additional
resources of $493,034 for police services. This
includes the addition of 6 positions to help
ensure the Police Department can keep up
with growth in the community and the impact
that growth has on public safety.
¾ The approved budget also includes additional
resources in the Fire Department. Funds are
budget to purchase a new ladder truck. This
will add a reserve unit, and provide the
equipment to add a dedicated ladder
company at some time in the future.
¾ Also included are additional resources for the
Code Enforcement effort. A code enforcement
working supervisor and associated equipment
is in the approved budget with a total cost of
$83,486. A portion of this cost, $22,000, will be
offset by Community Development funds.
¾ Additional resources are included in the
Electric, Water, Wastewater, and Sanitation
Funds to meet the needs of a growing City.
These resources include additional staff in the
Electric, Water, and Wastewater areas, and
additional equipment for the Sanitation
operation.
¾ Continuing to enhance effective
communication with the public is addressed
in part through approved additional resources
totaling $103,012 to continue to enhance the
Channel 19 and introduce streaming video
over the internet.
¾ Resources are approved to provide a
workplace that encourages excellence with the
proposal to add an employee development
specialist, as well as additional funds for the
Destination Excellence program recently
begun.
¾ Resources of $150,000 are included in the
approved budget to improve gateways in
College Station. It is anticipated this would be
the City match to a grant program through
TxDOT.
¾ $50,000 is also included for potential
pedestrian improvements along FM 2818.
¾ The operating budget and capital budget both
include additional resources to construct the
capital projects approved in the 2003 bond
authorization, as well as the other capital
projects that need to be completed. These
resources include additional engineering and
land acquisition staff.
All of these approved items are directly related to
the core services in the Strategic Plan.
PARKS AND LEISURE SERVICES-VISION
STATEMENT
The approved budget includes resources to
continue the Parks and Recreation Department at
current service levels. Resources are also included
to continue funding Arts Council, and public art.
5
Key Parks and Leisure Services Approved
Budget Additions
¾ Capital resources are budgeted in FY 05 for
the design of the second phase of Veteran’s
Park which was approved in the November
2003 bond election.
¾ Additional capital resources of $685,000 are
budget for the soccer field light projects at
Central Park and Veteran’s Park.
¾ The approved parks capital budget includes
$175,000 for providing a cover over a
basketball court at or adjacent to an
elementary school in College Station.
¾ Additional capital resources are also planned
for next year and the following several years
to develop 4 neighborhood parks.
Steeplechase Park is scheduled in FY 05 at a
cost of $315,000. This project will be funded
in part by Community Development funds
and certificates of obligation.
¾ Community Development funds of $170,000
are also approved to be utilized for a splash
park at the Lincoln Center.
¾ Additional operations and maintenance costs
of $11,730 are included in the approved
budget for the operations and maintenance of
John Crompton (Woodway) Park. The budget
includes an additional Parks grounds worker
and associated equipment and supplies. This
has been budget for only 1/4 year in FY 05,
because the park is not expected to be
complete before the last quarter of the year.
¾ The approved budget also includes $22,500 for
permanent street banners in the Wolf Pen
Creek District.
¾ The FY 05 approved budget also includes
$150,000 for public art in College Station. It is
anticipated that projects will be done in
Northgate and at Veteran’s Park.
¾ An additional $330,000 is included in the
approved budget for future public art projects
at the City Centre. It is anticipated that a total
of $1 million will allocated over a 3 year
period. These resources are approved to come
from the 5 main operating funds of the City;
the General Fund, Electric Fund, Water Fund,
Wastewater Fund, and Sanitation Fund.
¾ The BVSWMA budget includes resources for
the regional park project in Grimes County.
PLANNING AND DEVELOPMENT –VISION
STATEMENT
This vision statement is addressed through the
conclusion of efforts to complete the Unified
Development Ordinance.
Key Planning and Development Approved
Budget Additions
¾ The approved budget includes funding of
$25,721 to add an additional 0.5 planner
position, and $17,440 to continue to fund an
intern position to implement the bike master
plan.
¾ The approved budget also includes resources
of $60,000 to continue to review annexation
options next year.
ECONOMIC DEVELOPMENT-VISION
STATEMENT
Economic Development initiatives are approved
to continue and resources are included in the
approved budget.
Key Economic Development Approved Budget
Additions
¾ The approved budget includes capital
resources to begin the design of the 2nd
business park.
¾ Capital resources are included to continue the
infrastructure development in Crescent
Pointe.
¾ The approved budget includes resources for
capital projects in the Wolf Pen Creek TIF to
continue to encourage commercial
development in the district.
¾ Resources of $25,000 are included in the
Hotel/Motel Fund to fund the College Station
portion of a way finding study that will result
in improving signage in the community for
visitors.
6
¾ Resources are included in the Hotel/Motel
Fund for the costs associated with the
development of a Hotel/Conference Center
project.
¾ The approved budget includes resources of
$40,108 for an Economic Development
Specialist to help meet address the Economic
Development workload.
¾ The approved budget also includes additional
resources for improvements in the Northgate
area. This includes $325,000 for 2 water
features in Northgate. One is approved to be
in the 2nd street promenade directly adjacent
to the College Main Parking Garage. The
second one is approved to be in the Patricia
Street Promenade. Also include is $300,000
for public restrooms in the Northgate area.
College Station Growth Trends
The following sections highlight some of the key
factors used in the preparation of the FY 05
Approved Budget. These include a summary of
the City’s key economic indicators, and the
financial forecast.
Economic Indicators
This budget was prepared in light of overall
positive trends in the local and state economy.
College Station has continued to grow in the last
year. This growth provides some of the additional
resources needed to maintain service levels to the
citizens and visitors of College Station. Indicators
of growth include population increases, building
activity, unemployment rate, ad valorem tax
revenues, and sales tax revenues. The City of
College Station has not experienced some of the
more severe impacts of the economic downturn
faced by other areas in Texas and the nation. Part
of this is due to the fact that the major influence on
the local economy continues to be Texas A&M
University. One uncertainty is the impact of any
potential changes to the way the State of Texas
funds public schools. Some of the school finance
reforms that have been discussed would have a
negative impact on future property tax and sales
tax revenues.
The population of College Station grew
throughout the 1990’s. At the 1990 Census, the
population of College Station was 52,456. The
2000 Census reported the population to be 67,890.
The current estimated population through May
2004 is 79,216. This is a 17% increase in
population since 2000, and a 51% increase since
1990. The population is projected to grow by two
and a half percent per year over the next five years
to an estimated population of 89,623.
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College Station Population
The following graph shows population growth in
College Station over the last ten years and projections
through the year 2009.
The pace of new development has continued to
grow over the last several years. For several years
during the early 1990s, growth was primarily due
to retail development, as College Station became a
regional shopping center. Both residential and
commercial development has remained strong in
recent years. Other economic indicators continue
to demonstrate a strong local economy.
1. Building Permits and Development – In 2003
the value of building permits issued was
approximately $187 million. The new
property value added to the ad valorem tax
base in 2003 was approximately $143 million.
In 2004 the new property value added to the
tax base is estimated to be $169 million. Both
single family and multi family residential
construction continues to be strong. Through
June 2004, 382 single-family permits were
issued.
From January through June 2004, the City
issued permits with a value of $142 million.
The chart below shows dramatic year to year
changes that occurred in permitted
construction in the 1990’s. It also projects
7
future new development of $130 million per
year through 2009.
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Value of New Development
Residential Commercial
..
Commercial construction also remains strong
in College Station. Through the first six
months of 2004, $78 million in new
commercial construction was permitted.
2. Unemployment Rate--Brazos County has
maintained an unemployment rate of less than
4% since 1990, and at or below 2% since 1998.
The local economy has one of the lowest
unemployment rates in the state and the
nation. Locally employment remains
relatively strong, due in part to the largest
employer in the region, Texas A&M
University.
3. Ad Valorem Valuations-- Ad valorem tax
values remained relatively level from the mid
1980’s until 1991. Beginning in 1995, total
taxable assessment rose from approximately
$1.5 billion to nearly $3.3 billion in 2004. The
increase in ad valorem value is directly related
to new construction in the City. Increasing
values reflect an overall healthy local
economy. Current residential and commercial
projects underway are anticipated to add to
the ad valorem tax base next year. As taxable
ad valorem value increases, particularly
through growth, it provides additional
resources for both the General Fund and
General Debt Service Fund of the City. This
increase provides resources needed to help
meet increasing service demands associated
with the City’s growth.
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CITY OF COLLEGE STATION AD VALOREM TAX VALUATIONS
4. Sales Tax Revenues-- The sales tax is the
largest single revenue source for the City’s
General Fund, accounting for approximately
40% of General Fund revenues. This is one
reason why a fiscally conservative approach is
taken to estimate future sales tax revenues.
Many Texas cities have seen a reduction in
sales tax revenues in recent years. College
Station, though, has continued to see some
sales tax growth in the past year. In FY 04
sales tax revenues are higher than originally
forecast. It is anticipated that sales tax
revenues will be 8% above last year. The
original estimate in the FY 2004 budget
assumed a 2% increase. Sales tax revenues are
projected to grow in FY 05 by two percent
over the FY 04 year end estimate. The recent
strong sales tax receipts are another indicator
of a relatively strong local economy.
Sales Tax Revenue
15.2
11.510.9
9.89.58.9
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The previous chart shows sales tax revenues received by the
City of College Station.
5. Total Utility Revenues--Utility revenues
continue to increase from year to year. The City
has experienced fairly consistent customer growth
that has helped keep annual sales growing. The
number of customers has risen steadily over the
past ten years. Changes in revenues have been
8
affected by purchased power costs, rate changes,
and weather conditions. Growth in customers
and sales contribute to the City’s ability to
maintain stable rates and to provide needed
resources for the City’s General Fund.
Economic and fiscal indicators show the local
economy has continued to grow in the last year at
a stronger rate than it did over the previous year.
This growth results in both revenue growth for the
City and increased demand for services. Revenue
growth appears equal to the costs of maintaining
the current service levels throughout the City;
however the margin is much smaller than in prior
years. Staff continues to monitor various
indicators of economic and fiscal health of the
community. Monitoring is done in order to better
respond to economic conditions that may indicate
a weakening in the local economy. Any such
weakening could adversely affect the fiscal health
of the City. If the economy does have an adverse
effect on the City’s fiscal health, choices on
revenues and expenditures will have to be made
to address the impact. Although some growth is
still occurring in College Station, fiscally
conservative estimates are made in anticipating
future revenues. This approach is important to
ensure that any slow down in growth, or change
in economic conditions does not adversely affect
the financial position of the City.
Financial Forecast
The financial forecast is a tool used to indicate the
actual and possible results of decisions made by
the City Council over a number of years. The
forecast has become an integral part of the
planning and budget preparation processes. The
forecast was reviewed with the City Council in
June prior to the presentation of this approved
budget.
Current and anticipated growth in the community
has resulted in increased demands for services
provided by the City. These include increased
public safety needs, pressure on the transportation
systems in College Station, demands for Parks and
Recreation services, Development Services, and
others. As growth occurs in the next several
years, it will become more difficult to find
additional resources to meet the service demand
increases that result. It will be necessary to
examine and consider alternatives on how services
are delivered, as well as how some of these
additional needs are funded in the future.
The forecast provides an opportunity to think
strategically about the best ways to address
growing service demand issues in the next several
years. It also serves as the foundation for
continued planning in the next 12 to 18 months.
The financial forecast exercise has served the City
well over the past several years.
Property Tax Rate, Utility Rate, and User Fee
Changes
The ad valorem (property) tax rate is approved at
$0.4640 per $100 valuation. This approved tax
rate will meet the debt service obligations of the
City and provide operations and maintenance
funding in the General Fund and anticipates
continued implementation of the Wolf Pen Creek
Tax Increment Financing district. The debt service
portion of the tax rate is approved to be $0.2698
per $100 valuation. The operations and
maintenance portion of the tax rate is approved to
be $0.1942 per $100 valuation.
College Station continues to have one of the
lowest tax rates among cities between 50,000 and
100,000 in population. The City of College Station
tax rate is lower than 75% of these cities. Overall
the approved tax rate is expected to generate more
revenue in FY 05 than in FY 04. This is due to two
factors. First, is the estimated $169 million of new
appraised value on the tax roll. This is the result
of new residential and commercial construction in
College Station last year. New residential and
commercial construction continues to meet the
needs of a growing population. A portion of the
increase in revenue is the result of increases to
existing property values. These increases are the
result of re appraisals on property done by the
appraisal district. The City will adopt a tax rate
based under the truth in taxation legislation. This
process will show how much of the revenue
increase is the result of new value, and how much
is the result of increases in existing values.
9
Tax Rate
Comparison
0.4640 College
Station
0.0000 0.1000 0.2000 0.3000 0.4000 0.5000 0.6000 0.7000 0.8000 0.9000 1.000
Tyler
Flower Mound
College Station
Longview
Galveston
North Richland Hills
McKinney
Bryan
Odessa
Victoria
Port Arthur
The preceding graph shows a comparison of the tax rate
of cities in Texas between 50,000 and 100,000
population. The City of College Station is lower than
75% of the cities listed. This data is from the annual
TML tax and debt survey.
The approved budget includes a 3% revenue
increase in the Wastewater Fund. This rate
increase is needed to meet the operating, capital
and debt service coverage requirements in the
Wastewater Fund.
A 5% increase in residential sanitation rate is also
approved. This increase is needed in order to
maintain the current level of sanitation service in a
growing community.
As part of the budget process this year there are a
number of user fees that are going to be reviewed
and approved to be increased in order to move
toward meeting the City financial and budgetary
policies.
Positions in the Approved FY 05 Budget
As a service providing organization, salaries and
benefits account for the largest percentage of
operating expenses. College Station is similar to
other cities in this respect. Human resources are
also one of the primary assets of the City of
College Station. When the cost of purchased
power is excluded; personnel expenditures
account for approximately 59% of total City
operating and maintenance expenditures.
The approved budget includes 842.75 full time
equivalent positions.
Personnel Total
712.5
804.50
699.5 757.0701 735
757 812.25 842.75
706
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Fiscal Years
The chart above shows the change in the number of
positions over the last 10 years.
A net total of 25.50 positions are approved to be
added in FY 05 in order to ensure that current
levels of service are maintained and in some cases
enhanced as the City continues to grow.
The approved budget includes an increase of 3%
in the number of employees in the budget. The
positions are directly related to core services and
the strategic plan, as well as increasing revenue,
and customer service.
The City of College Station also budgets for
temporary/seasonal positions. The Parks
Department makes extensive use of these funds
for many of their seasonal programs. Other
departments also utilize these resources.
The City accounts for temporary/seasonal funds
by calculating the number of hours worked, and
approximating the number of full-time equivalent
(FTE’s) positions.
Approved Pay Changes
The City has been working under a market pay
system for the past 5 years. As part of this system,
an annual salary survey is conducted to determine
where the City pay plan is in relation to the rest of
the defined market for the City. The City has
made great strides moving toward the market
over the last several years. This allows the City to
10
recruit and keep well qualified employees. In FY
2004 the pay plan was frozen, and increases in the
retirement benefit were funded in conjunction
with a 1% across the board increase to offset the
additional cost of the retirement plan to the
employees.
The FY 05 budget includes funds to reinstate the
pay plan. In FY 05 the pay plan cost is $2.28
million across all funds. The annualized cost is
approximately $2.6 million. This includes funding
a market adjustment for employees based on the
results of the salary survey, as well as funding the
skills and performance components of the pay
plan. Funding the pay plan at this level should
help maintain the high quality of employees at the
City of College Station who provide the services to
the citizens of College Station.
Capital Improvement Projects
The approved Capital Improvements Budget for
FY 05 total $44,400,853 for all funds which include
capital projects. However, this budget amount
does not reflect all projected capital expenditures
for FY 05. In the case of projects for which funds
have already been approved and budgeted, the
city may continue to spend money to complete
these projects without including the projected FY
05 expense as a new appropriation. The project
budgets that have been appropriated carry
forward until the project is complete. Only
portions of the projects that have not been
appropriated previously are included in the FY 05
Budget.
In FY 05, the city anticipates that there will be
significant expenditures for both general
government and utility capital projects.
Significant infrastructure rehabilitation and
improvement projects are scheduled in FY 05.
Included in this are rehabilitation projects in the
Southside area. These projects will involve the
rehabilitation of utilities, drainage ways, and
streets. Other projects underway include a
number of street projects including those from the
interim CIP included in the current year budget,
as well as projects from the 1998 and 2003 bond
authorizations.
There are a number of Water and Wastewater
capital project that will incur expense in FY 05.
These projects are discussed in greater detail later
in the budget overview and in the capital project
section of this document.
City of College Station
Net Budget Expenditure Comparison
Fund
Revised
FY04 Budget
Approved
FY05 Budget
Percent
Change
General Fund 37,662,049 39,925,776 6.01%
Combined Utilities 62,591,873 66,746,404 6.64%
Sanitation 4,871,854 5,476,878 12.42%
BVSWMA 4,858,249 4,110,117 (15.40%)
General Debt Service 7,844,062 8,556,404 9.08%
Hotel/Motel 2,274,833 2,899,200 27.45%
Parking Fund 918,048 836,595 (8.87%)
Parks Xtra Ed. 123,082 125,515 1.98%
Police Seizure 2,700 18,000 566.67%
Court Security 168,548 148,174 (12.09%)
Court Tech. 245,000 264,610 8.00%
Comm. Dev. 2,833,677 3,837,077 35.41%
Cemetery 55,500 0 (100.00%
)
Total O&M
Expenditures
124,449,475 132,944,750 6.82%
General Fund 640,000 627,470 (1.96%)
Combined Utilities 10,400,000 8,000,000 (23.08%)
Comm. Dev. 1,839,395 622,624 (66.15%)
Fund Balance/
Working Capital
Transfers to CIP 12,879,395 9,250,094 (28.18%)
Capital Imp. Proj.
General Govt. 14,886,421 15,943,306 7.10%
Utilities 7,444,539 10,362,189 5.76%
Drainage 1,193,245 3,004,639 151.80%
BVSWMA CIP 7,348,700 2,520,900 (65.70%)
Wolf Pen TIF 2,553,803 3,319,725 29.99%
Total Capital
Expenditures
33,426,708 35,150,759 5.16%
TOTAL 170,755,578 177,345,603 3.85%
11
Net Operating Budget Change
The previous table shows the City’s approved net
operating and maintenance expenditures for FY 05
are approved to be $132,944,750 which is 6.82%
over the FY 04 revised budget.
Transfers From fund balance for capital projects in
FY 05 are approved to be $9,250,094.
The net Capital Budget is approved to be
$35,150,759. The latter two items will provide a
total of $44,400,853 of new budget appropriation
for all capital projects.
The total approved budget is $177,345,603. This
represents a 3.85% increase over the FY 04 revised
budget.
Each fund will be discussed in detail in the
Financial section of this budget.
12
Police Department $10,586,425
The Police Department provides a number of
services that help make the community safe.
Among the services provided are 1) police patrol
with certified police officers who are equipped
with police vehicles and all necessary equipment,
and assigned to specific areas of the city; 2)
criminal investigation which investigates reported
crimes; 3) animal control; 4) jail and
communications support for officers on the street
and short term detention facilities that reduce the
processing time of arrests; and 5) a professional
standards division that serves a support and
training function for the Department.
Seven service level adjustments are approved for
the FY 05 CSPD operating budget. Six additional
personnel are included in the Police Department’s
approved budget for FY 05. Three additional
Police Officers and a Police Assistant, in the
amounts of $180,628 and 64,539, and two
additional Communications Operators, totaling
$74,918 will be added to the staff in FY 05. An
additional $7,000 is approved for LED lights for
the motorcycle fleet. The approved budget
includes $26,482 for on-going overtime and
maintenance costs. Funding from the
maintenance service level adjustment will be used
to help fund hepatitis shots, registration fees and
other various day-to-day operations costs.
Finally, $52,207 is approved for the STEP grant
that the Police Department receives on an annual
basis. This grant will bring an additional $39,155
of revenue into the City, thus costing a net amount
of $13,052.
Fire Department $8,151,385
The Fire Department provides services to College
Station, to our neighbors in Bryan through an
automatic aid program, and to rural areas around
College Station through mutual aid agreements.
The Fire Department operates out of four stations
located throughout the City.
The basic services of the Fire Department are 1)
fire response 2) emergency medical response, 3)
fire prevention services, including commercial fire
safety inspections and fire prevention training at
local schools and various functions; 4) code
enforcement activities performed by the
community enhancement action center and 5)
hazardous material response.
There are six service level adjustments approved
as part of the Fire Department budget, totaling
$394,932. The first approved SLA will fund one
full-time Staff Assistant in the amount of $67,233.
An additional $40,356 is approved for education
training. Another $50,000 is approved for an
emergency generator. The fourth approved SLA
for $83,486 for a Code Enforcement Supervisor.
Finally, $108,084 is included in the budget for
paramedic training.
Public Works $16,040,135
The Public Works Department maintains streets,
drainage and greenways, and the City’s traffic
control system. It is also responsible for refuse
collection, capital project engineering and
construction, as well as fleet and facilities
maintenance. Also included is the budget for the
Brazos Valley Solid Waste Management Agency.
Budget Overview
The discussion below focuses on the various City departments and functions provided by each
department. It is intended to discuss the approved changes and to identify the basic functions
of the various city departments. A number of departments have functions that cross both the
Visions Statements and among the various funds of the City. The overlaps between
departments, funds and Vision Statements will be noted for the reader. The Department totals
represent the operating portion of the budget.
13
The Facilities Maintenance division provides
support services to City departments through the
maintenance of City facilities. This entails all City
buildings including heating, ventilation and
cooling systems. Additionally, Facilities
Maintenance performs some minor building
construction and remodeling activities. The
Division also supervises facility repair fund uses
to ensure that facilities and equipment are
repaired and replaced in a timely manner.
The Approved Budget includes four service level
adjustments for Facilities Maintenance. The first
approved SLA will fund real estate preservation
in the amount of $53,000. An additional $33,750 is
also included for real estate demolition. Another
$3,725 is approved for the maintenance of new
City facilities, including Fire Station #5. Finally,
$2,275 is included in the Approved Budget for
additional maintenance costs associated with the
Lincoln Center expansion.
The Street Division of the Public Works
Department strives to ensure that the street
system within the City of College Station is
properly maintained. This is done through a
number of programs including a street
rehabilitation program that addresses street repair
before more expensive reconstruction measures
are needed. The Streets Division also coordinates
with the Engineering Division to plan and develop
major street capital projects that involve
rebuilding roadways that need upgrades.
The Street Division also provides routine pothole
patching and other maintenance services. The
effectiveness of this service is measured by
determining whether 95% of the streets in the City
have a grade of “C” or better, using the Pavement
Management System.
Streets’ FY 05 Approved Budget includes one
service level adjustment totaling $150,000. Of
these funds, $50,000 will be used for the purchase
of an oil storage tank.
Drainage issues have been critical in the last
several years in College Station. Drainage issues
can impact health and public safety, as well as
Transportation and Mobility issues. The Drainage
service level provides a drainage maintenance
program that keeps the storm carrying capacity of
the system adequate in College Station. Mowing
of rights of way and creek cleaning are the
primary ways this service level is provided. The
total approved budget is $645,503.
There are two approved SLAs in the Drainage
Division of Public Works. The first service level
adjustment includes $42,000 for a new small
dump truck. The second SLA provides funding
for a Drainage Utility Inspector, vehicle and
computer equipment. This additional Drainage
Inspector will enforce existing ordinances and
work to bringing the City in compliance with the
Clean Water Act (NPDES). This inspector will
enforce codes related to the Clean Water Act.
The traffic signal and sign system in College
Station serves as an integral traffic flow control
mechanism throughout the City. The system is
critical during peak traffic times, such as during
the Texas A&M football season. The Traffic Signal
Division is responsible for maintaining and
repairing traffic signals and school warning
devices in order to provide safe and efficient
movement of vehicles and pedestrians.
One service level adjustment is included in the
approved budget for the Traffic Signal Division.
Funds in the amount of $8,397 to support overtime
expenditures are approved.
The Department of Public Works Engineering
Division is responsible for the administration of
the City’s capital improvement plan. This
includes the building of projects approved as part
of bond elections such as streets, fire stations,
libraries, and others; as well as capital projects for
the public utilities such as electric, water,
wastewater, and drainage projects. The total
approved budget is $1,170,883.
The Engineering Division has submitted two
service level adjustments for FY 05. The first SLA
proposes $70,497 for an additional Engineering
Technician. These funds will provide for the
equipment also associated with this position. This
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position will provide construction inspection of
both capital improvement projects and the public
infrastructure of private development projects.
An additional $70,505 is request for an additional
Assistant City Engineer. This position will
provide design and management of capital
improvement projects.
The Public Works Fleet Services Division
manages the vehicle and equipment fleet, also
performing preventive maintenance and vehicle
repair. The City of College Station maintains a
fleet of vehicles and heavy equipment to provide
services to the citizens of College Station. Nearly
every City department depends on having a
reliable fleet of vehicles to provide services. Some
of these services include Police and Fire services,
Solid Waste Collection, Public Utilities, among
others. There are no service level adjustments
approved in the Fleet Services budget. The total
approved budget is $1,460,082.
In Fleet Services, there are three approved SLAs
totaling $148,300. First, the replacement of
existing fuel pumps for $60,100. An additional
$58,200 is included for the replacement of all oil
and coolant pumps and the purchase of a new
transmission/power steering fluid exchanger.
$30,000 is included in the FY 05 approved budget
for shop equipment for a new maintenance shop
at the College Station Utilities Building. Finally,
$23,780 is budgeted for the maintenance of new
vehicles approved to be added to the fleet in FY
05.
The Sanitation Division of the Public Works
Department provides a number of services to meet
the local need for municipal solid waste collection.
These include providing residential containers,
curbside recycling, brush and grass clipping
collection, street sweeping and the removal of
virtually any waste that may be disposed of in the
local landfill or through composting. Commercial
service is also provided to local businesses.
Commercial service offers collection in small and
large plastic receptacles, and is loaded with side
mounted automated collection equipment.
Customers with greater volumes also have the
option of using roll off containers that hold a
larger capacity and are serviced by front load
collection equipment. The total approved budget
is $4,442,165
Two service level adjustments are included in the
Sanitation approved budget for FY 05. Funding in
the amount of $113,840 is included in the budget,
for the purchase of an additional knuckle-boom
brush truck. This truck will be used in the
collection of heavy brush and bulky items.
Another $109,830 is approved for the purchase of
an additional small semi automated collection
vehicle to be used for rural routes.
The Brazos Valley Solid Waste Management
Agency (BVSWMA) is a cooperative arrangement
between the Cities of College Station and Bryan to
provide solid waste disposal service. BVSWMA is
responsible for running the landfill, developing
and implementing alternative disposal programs
for waste that cannot be placed into the current
landfill site, and providing for long-term disposal
for the two cities and other customers of the
agency. The total approved budget is $3,262,496.
The approved expenditures include nine service
level adjustments. BVSWMA’s Landfill
Operations proposes to increase staff by two
positions in FY 05. A Customer Service
Representative and Groundskeeper are included
the approved budget. Funding for the additional
personnel and associative equipment totals
$89,601. Also included in the approved budget is
a service level adjustment for $30,020 for the
purchase of an industry standard Landfill Gas
System Monitors and a Field Rated Laptop
Computer to be used at the Rock Prairie Road
Landfill. Another $112,000 is approved for a
replacement upgrade for a 1997 model John Deere
750C Dozer to a D6 Dozer. An upgrade of a 1990
John Deere Backhoe/Loader to a 4 Wheel Drive
Backhoe/Loader for $18,500 is also included in the
budget. Another replacement upgrade of a 1998
model 4Wheel Drive 1-Ton gasoline Crew Truck
to a Diesel Engine Crew Truck for $5,625 is
approved. Additionally, $43,310 is included in the
approved budget for the annual maintenance of
the GPS earthmoving system utilized at the Rock
Prairie Road Landfill. Finally, $333,000 is
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included in BVSWMA’s approved budget for the
Brazos Valley Council of Governments’ regional
park initiative.
Parks & Recreation Department $6,897,193
The Parks and Recreation Department is
responsible for the College Station park facilities
and recreation programs. Among the services
provided are athletics, recreation and instruction
programs for youth and adults in activities
including softball, swimming and tennis.
Also provided are programs and special events at
the Wolf Pen Creek Amphitheater and other park
locations throughout the City. The Parks
Department operates a number of special facilities
including three City-owned swimming pools and
the CSISD Natatorium.
The Conference Center is operated to provide
meeting space for various groups and
organizations. The Lincoln Center is a
community center that provides positive
programming and serves as a satellite center
for social services. The Xtra Education
program provides citizens of all ages the
opportunity to enhance their quality of life
through various continuing education
programs.
There are twelve service level adjustments (SLAs)
approved in the Parks and Recreation FY 05
budget. The total amount of approved SLA’s is
$180,027.
The Parks Administration Division has approved
one SLA, which is a request for $22,500 to fund
permanent street banners in the Wolf Pen Creek
District.
Four service level adjustments are approved for
the Recreation Division. The first SLA is for
$35,000 to cover costs associated with providing
the Starlight Music Series. The second SLA is for
$1,500 to be used to provide portable toilets to
Veterans Park and Athletic Complex. The third
SLA is a request in the amount of $14,000 to fund
a fee adjustment for umpires. The fourth SLA is a
request for the amount of $3,795 to fund an
additional season of youth volleyball.
In the Parks Special Facilities Division, four
service level adjustments have been submitted.
The first request is for $13,200 to fund the cost of
putting Automatic External Defibrillators at the
three City swimming pools as well as the EXIT
Teen Center, Conference Center and Lincoln
Center. The second SLA is in the amount of $3,658
to fund increases in the operating and
maintenance costs associated with the expansion
of the Lincoln Center. The third SLA is for $20,000
and will be used to fix the collector tank at
Thomas Pool. The fourth SLA is $8,000 to help
fund the cost of hosting the annual Texas Public
Pool Conference.
The Parks Operations Division maintains park
facilities, including ball fields and pool sites,
through regular mowing and maintenance
projects. Two SLAs have been submitted by the
Parks Operations Division. The first SLA is a
request for $11,726 to cover operational and
maintenance costs associated with the
development of John Crompton Park. This SLA
includes the salary and benefits for an additional
Grounds worker. The second request is an SLA in
the amount of $31,600 for a three-gang reel mower
for Southwood Athletic Park ball fields.
The Forestry Division, through horticultural and
landscaping efforts, ensures that City property is
maintained in an aesthetically pleasing manner.
The City Cemetery is included in the property
maintained by the Forestry Division. The Forestry
Division has submitted one SLA in the amount of
$14,394. This SLA is a request for department-
wide increases in the amount of money budgeted
for overtime.
Development Services $2,127,072
The Development Services Department provides
oversight for new development in the City.
Development Services works to ensure that there
is compliance with zoning, subdivision, drainage
and other ordinances. This ensures the community
develops in a manner consistent with the policies
established by the City Council. The development
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process includes planning and construction
functions as well as development coordination
activities. Also involved in the development
process are other areas such the Fire Department
and the Public Utilities Department. The
Engineering Division under Development Services
Department has been moved to the Public Works
Department. In FY 05, all of the cities engineering
services will be consolidated and become a single
division in public works.
Development Services has four approved service
level adjustments (SLAs) for FY 05 in the amount
of $118,871. The first approved SLA requests
funds for an annexation study in the amount of
$60,000, which will assist with the development of
annexation strategies. The second approved SLA,
for the purchase of software, will establish a
website for the department. The approved amount
for this SLA is for $15,710. The third approved
SLA, for $17,440, will fund a half-time intern in
transportation planning. The fourth approved
SLA, for $25,721, will fund the upgrade of an
existing part-time position to a full-time
employee. This position is a Graphics/Technology
Planner.
Office of Technology and
Information Services $5,586,262
The Office of Technology and Information
Services (OTIS) provides a number of internal
services to the City organization. In addition, the
Department manages the franchise agreements
that the City of College Station has with
telecommunication, cable and natural gas
providers in the community. Services provided
from General Fund revenues include OTIS
Administration, Management Information
Services (MIS) for micro to mid-range computer
users, and Geographic Information Services (GIS).
The OTIS internal service funds include
Communication Services, Print/Mail, and Utility
Billing.
The OTIS Department has nine approved SLAs in
the amount of $166,042. Four of the nine SLA’s are
for maintenance agreements for software. These
maintenance agreements are for various
departments throughout the City. Funding in the
amount of $59,200 is approved for a diesel
generator for the Utility Customer Service
Division. Another SLA approved for the OTIS
Department is $53,100 for Novell backup
hardware. $6,000 is approved for internet support
for the City website. An additional $7,470 is
approved for maintenance and upgrade of an
existing city vehicle for the MIS staff.
The Communications Division is responsible for
the maintenance of telephone, radio, and other
communications systems used by the City of
College Station. The approved FY 05 budget for
the Communications Division is $585,545.
The Print/Mail Division is responsible for
providing printing and mail services to City
Departments. The approved FY 05 budget for the
Print/Mail Division is $376,596. This includes one
approved SLA in the amount of $3,000 for
membership in an advertising specialty institute.
Utility Customer Service Division is responsible
for the metering, billing, and collection of electric,
water, wastewater, sanitation, and drainage utility
fees. The FY 05 approved budget is $1,861,163.
The Utility Customer Service Division has three
approved SLAs in the amount of $76,000. The first
approved SLA in the amount of $14,000 would
provide funding for increases in postage/credit
card fees. The second approved SLA in the
amount of $57,000 is for the replacement of hand
held meters. The final approved SLA in the
amount of $5,000 would provide additional
funding for overtime in the Utility Customer
Service Division.
Fiscal Services $3,190,708
The Fiscal Services Department provides Fiscal
Administration, Accounting, Purchasing,
Budgeting and Risk Management services to the
City organization. It also oversees the operations
of the Municipal Court.
Fiscal Services Administration oversees the other
areas of the Department and handles cash and
debt issues for the City while ensuring all funds
are invested prudently. The Accounting and
Purchasing Divisions work closely together to
ensure that purchases are made and recorded
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according to guidelines. The Risk Management
function seeks to ensure that the City’s exposure
to physical and financial losses is minimized
through a number of programs addressing worker
safety. Municipal Court collects the fines and fees
for the City. The Office of Budget and Strategic
Planning prepares, monitors, and reviews the
annual budget. This office also coordinates the
City’s strategic planning process, which is closely
tied to the City’s budget. In addition, the Office of
Budget and Strategic Planning provides
management and organization review services to
City departments.
The Fiscal Services Department has three SLAs
submitted in the amount of $156,753. The first
SLA is for $15,000 for payments to the Brazos
County Appraisal District for Ad Valorem taxes.
The second SLA is for $129,107 to fund a Warrant
Officer position. It is expected that the Warrant
Officer position will recoup the cost of the position
in the form of warrants served and therefore will
have no net effect on the budget. The third SLA is
for $12,646 to cover costs associated with adding a
full time Budget Analyst. The majority of the cost
of this position will be funded via salary and
budgetary savings.
General Government $3,907,052
The General Government Department includes
many of the administrative functions of the City.
The City Secretary’s Office is responsible for
elections, records management, City Council
support and other activities. The approved budget
is $334,890.
The City Manager’s Office is responsible for the
day to day operations of the City, making
recommendations on current and future issues to
the City Council, and providing short and long-
term direction for the organization. The approved
budget is $741,711 and includes one SLA in the
amount of $52,313 for an Assistant Land Agent.
Community Programs is an activity center in the
City Manager’s Office and is responsible for
providing a number of programs including Teen
Court and Citizens University. Community
Programs has one SLA in the amount of $7,020 to
fund Decision Making for First Time Offenders.
Another key support area for the organization is
the Legal Office. The Legal Office provides legal
services and support to the City Council and the
City staff. Among the services provided by this
office are legal advice, contract writing, and
litigation. The approved Legal Office budget is
$709,639.
The Human Resources Department assists in
recruiting, hiring, and retaining the most
appropriate candidates for City positions. Human
Resources provides employee training and
administers the compensation and benefits
program. The Human Resources Department
approved budget for FY05 is $546,535. This
amount includes $88,153 for three SLAs. The first
SLA is in the amount of $7,000 for employee
recognition. The second SLA is for $8,600 to fund
the “Destination Excellence” employee program.
The third SLA is for $72,553 to fund a full time
Employee Development Specialist.
The Emergency Management Division
is responsible for coordinating emergency and/or
disaster training, mitigation, preparedness,
planning, response and recovery for the City. The
approved FY 05 budget is $120,163. This amount
includes an SLA in the amount of $30,700 for a
Homeland Security Grant.
Public Communications and Marketing is a
division of General Government which provides
timely, factual, and understandable information to
College Station residents, both directly and
through the news media. The total FY05 approved
budget is $543,227 and includes two approved
SLAs in the amount of $103,012. An SLA has been
submitted for $62,753 to upgrade the Channel 19
studio and field equipment and another SLA for
$40,259 has been submitted to fund streaming
media on the City’s website.
The Community Development Department helps
provide low cost housing and other public
assistance through community development block
grant funds from the federal government. These
funds are used to assist low to moderate-income
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residents of College Station. Assistance is
provided through housing services, public agency
funding, public facility improvements, and
economic development activities. The total
Community Development FY05 approved budget
is $625,685.
The Economic Development Department is
responsible for coordinating economic
development activities in College Station. The
Economic Development FY 05 approved operating
budget is $285,202. The approved budget includes
one service level adjustment in the amount of
$40,108 for the addition of an Economic
Development Specialist.
Electric Division - Operations $37,243,001
The Electric Division is responsible for providing
cost efficient and reliable electric service to the
citizens, businesses, and institutions in College
Station. Electric service is critical to the ability to
encourage new employment and prosperity in the
City.
Water Division - Operations $3,652,021
A reliable and safe supply of potable water is
necessary for any community. The City of College
Station has the capacity to produce approximately
18.29 million gallons per day of potable water.
The Water Division has developed high standards
of reliability, which assures customers their needs
will be met with supplies, which meet or exceed
all federal and state mandated standards. As a
City enterprise, the full cost of service for water
production, transmission, and distribution is
recovered by charging customers for consumption
on a per unit basis.
There are four approved SLAs in the Water
Division totaling $402,602 in the FY 05 Approved
Budget. These SLAs include $100,000 for
professional services. $230,000 is approved to
replace the interior coating on Greens prairie
Water Storage Tank. The third SLA is for $72,082
and would fund two additional distribution
system operators. The fourth is for $8,500 and
would allow for the purchase of laptop
computers.
Wastewater - Operations $3,717,963
Effective sanitary sewer collection and treatment
is essential to public health in an urban
environment. Over the last several decades, the
standards have increased for this infrastructure.
The past upgrades to the Carter Creek Wastewater
Treatment Plant were directly related to those
changing standards. As the system continues to
grow, additional capital is needed for line
extensions. The existing system will have to be
maintained with line replacements and plant
enhancements and expansions. Wastewater
services are provided as an enterprise function
with service related fees paying for the cost of
service.
The approved budget includes $114,397 for three
SLAs in the Wastewater Division. These SLAs
include $95,987 for one collection system crew
leader and service vehicle. An additional $10,000
is budgeted for water and wastewater education
programs and 8,500 for laptop computers.
Other Funds and Capital Projects Funds
The City uses a number of other funds to account
for various types of activities and programs that
do not strictly fall under one of the operating
departments. These funds and the capital project
budgets approved for FY 05 are described below.
General Debt Service Fund
The General Debt Service Fund is used to account
for ad valorem taxes collected to pay for
authorized general government debt. The debt
service portion of the ad valorem tax rate is
approved to be $0.2698 cents per $100 assessed
valuation. This is lower than the tax rate of
$0.2732 in FY 04. Based on the current forecast of
the Debt Service Fund it is anticipated that there is
capacity for additional debt service beyond that
which has been authorized.
Economic Development Fund
The City created an Economic Development Fund
to account for resources and expenditures directed
at providing incentives for businesses and
industries to locate in the College Station/Bryan
area. This is different from the funding provided
to the Economic Development Corporation, which
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is included in the Electric Fund Budget. All
resources set aside for these purposes will be
transferred into this fund and will remain in the
fund until expended for the intended purpose.
The City has a number of potential and real
prospects indicating a desire to locate in College
Station. Resources in this fund will allow the City
to meet its obligations to those and future
prospects within the limits of the funds available.
There is $750,000 approved in this fund for
economic development incentives and related
expenditures.
Court Security and Court Technology Funds
In 1999 the City adopted two new Municipal
Court fees as authorized by the State Legislature.
The Court Security Fee is designed to pay for
security related projects at the Municipal Court
facility. The Court Technology Fee is designed to
pay for technology related projects for the
Municipal Court operation.
It is anticipated that the Court Security Fee will
generate $83,000 in FY 05, and the Court
Technology Fee is projected to generate $115,600
in FY 05. These funds, along with existing fund
balance from prior years, are approved to be
appropriated for security and technology projects
at the Municipal Court. This includes funding the
bailiff position at the Court, and the maintenance
agreements for court related computer technology.
Hotel/Motel Tax Fund
The City receives a tax of 7% of room rental rates
from persons staying in hotels or motels within
the City. The City’s use of the taxes received is
limited by state statutes to the support of tourism
and have a number of allowable uses specified in
the law. The tax is used by the City to support the
Convention and Visitors Bureau, to pay for
activities in the Wolf Pen Creek Amphitheater,
support the Arts Council of Brazos Valley, and
support of certain parks activities. The total
anticipated revenues are $2.327 million and
anticipated expenditures are $2.899 million.
The approved FY 05 Hotel/Motel Fund budget
includes $1,559,200 for City Operations including
Wolf Pen Creek Operations and other Parks
programs and events that are eligible for
Hotel/Motel Funds. This also includes $1.2
million for costs associated with a new approved
Hotel/Conference Center.
The Arts Council recommended budget for FY 05
is $340,000. The Arts Council request is just below
the 15% limit that can be spent on art programs
out of the Hotel/Motel Fund. These funds are for
the operations of the Arts Council. The request is
an increase of $40,000 over the FY 04 budget. The
increases are in part for additional operating and
maintenance costs associated with the new
building the Arts Council of Brazos Valley now
occupies.
The Convention & Visitors Bureau recommended
budget is $960,000. This supports ongoing
operations and maintenance of the Convention
and Visitor Bureau. This is an increase from the
current year budget of $915,200. The additional
budget request is for resources to conduct
research to provide information to allow the
bureau to continue growing the visitor industry.
Cemetery Perpetual Care Fund
This fund accounts for the sale of cemetery lots
and other revenues that are collected through the
College Station cemetery. The fund also accounts
for expenditures on projects that take place in the
cemetery. There are no expenditures anticipated
in this fund in FY 05.
Parks Xtra Education Fund
The Parks Xtra Education Fund was established in
FY 96 and is a joint effort between the City of
College Station and the College Station
Independent School District to provide
community based education programs. The FY05
approved Parks Xtra Education Fund budget is
$125,515.
Parking Enterprise Fund
The Parking Enterprise Fund accounts for the
Parking operations of the City. This includes the
parking lot, the parking garage, and the on street
parking. The approved budget for FY 05 is
$836,595, which includes an approved SLA in the
amount of $50,000. This SLA is for maintenance
agreements on the equipment in the parking
garage. Also included in the approved budget is
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$150,000 for a water fountain on the 2nd street
promenade directly adjacent to the College Main
Parking Garage. The Parking Enterprise Fund
also includes $200,000 for a portion of the debt
service for the parking garage.
Equipment Replacement Fund
The City has a fund that serves to accumulate
resources for the replacement of vehicles and large
motorized equipment, the telephone and radio
systems, and to provide replacement assets for the
existing major technological infrastructure, and
the replacement of copiers.
Base budget revenues for the fund reflect the above
policies. The revenues are transferred from
departmental budgets on a monthly basis to ensure
that sufficient funds will be available to fund
expenses related to the specific functions. The
approved FY 05 total revenues are $4,292,484, 77.22%
higher than the FY 04 revised budget. This increase
is due to transfers for the purchase of new vehicles,
and for the anticipated short term debt issuance of
$850,000 for an additional ladder truck for the Fire
Department.
The approved FY 04 total expenditures are
$4,764,238, a 21.59% increase from the FY 04 revised
budget. This increase is due to the new vehicles
approved to be purchased in FY 05, including a new
ladder truck for the Fire Department.
Internal Services Fund
Over the past several years the City has
established three internal services funds for Fleet
Services, Print/Mail and Communications. Each
of these funds receives revenues from City
departments to whom they provide services. Fleet
Services is responsible for maintaining the rolling
stock of the City of College Station. Print/Mail
provides printing and mail services to the
departments. The print services are provided
based on the cost of providing the services.
Departments have the option of either using the
City print shop or taking the work to an outside
print shop. The Communications Fund provides
all of the phone and radio maintenance in the City
system.
Base budget revenues for the fund reflect the
above policies. The revenues are transferred from
departmental budgets on a monthly basis to
ensure that sufficient funds will be available to
fund all expenses related to the specific functions.
Print/Mail Fund
The total approved revenues for FY 05 are
$446,395; an increase of 17.18% over the FY 04
revised budget.
The FY 04 approved expenditures are $422,634, an
increase of 15.06% over the FY 03 revised budget.
The approved budget includes one service level
adjustment, a membership in the Advertising
Specialty Institute for $3,000. The budget also
includes an increase to reflect a change in the way
copier maintenance costs are accounted for in the
City.
Communications Fund
Revenues in this fund are projected to increase
1.39% from the revised budget of FY 04.
Expenditure in this fund, are approved to increase
by 2.53% to $696,567.
Fleet Maintenance Fund
In FY 05, revenues in the Fleet Fund are projected
to increase by 33.9%. This increase is from the
transfers from the various operating departments
for services provided by fleet.
The FY 05 approved expenditures are $1,610,200,
an increase of 27.25% from the previous fiscal
year. This increase includes three service level
adjustments totaling $148,300. The replacement of
existing fuel pumps for $60,100 is included in the
approved budget. An additional $58,200 is
included for the replacement of all oil and coolant
pumps and the purchase of a new
transmission/power steering fluid exchanger.
$30,000 is included in the FY 05 approved budget
for shop equipment for a new maintenance shop
at the College Station Utilities Building. The
approved budget also includes $23,780 for the
maintenance of new vehicles approved to be
added to the fleet in FY 05.
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Self Insurance Fund
The City of College Station is partially self-insured
for property casualty and general liability,
worker’s compensation and unemployment
compensation. The City became self funded for
employee and dependent health care in January
2004. The program is administered by Blue
Cross/Blue Shield.
Actuarially-based charges are made to each of the
operating funds using relevant bases (i.e., health
insurance is charged monthly per full-time
participating employee, while unemployment and
worker’s compensation are charged as a
percentage of gross salary). This method of
funding allows the City to more accurately reflect
the costs of claims against the various funds and
to minimize potential risks.
These Funds are prepared on the modified accrual
basis where cash transactions are included in the
budget presentation in lieu of non-cash
transactions such as depreciation. The focus is on
the net change in working capital.
The City has made changes to the risk
management program, which are designed to
control costs in the Property Casualty Fund and
the Workers Compensation Fund. Property
casualty costs are anticipated to increase in the
future as the cost of insurance increases. Changes
that have been in the last several years include
increasing the deductibles for the City and
implementing a proactive risk management and
safety program in order to better control claims
and therefore control costs. This effort includes
implementing a citywide safety training program,
as well as other revisions in the way risk is
managed in the City.
Workers Compensation Fund
Approved premiums are based on the actual
amounts received from the City’s employees. Due
to an increase in the number of employees and
rates, premiums in this fund have increased
25.97% over the FY 04 adjusted budget.
Expenditures in this fund are projected to increase
by 36.26% over the FY 04 budget. This increase is
due in part to a low estimate of claim costs in FY
04. The rising costs associated with claims and
premiums largely contributed to this increase.
The claim increases are a result of increased
medical costs, and claims that were incurred in
recent years. An approved budget amendment
was made in FY04 to transfer $375,000 from the
Employee Benefits Fund to the Workers
Compensation Fund. This repays the Workers
Compensation Fund for transfers made in the last
several years to the Employee Benefits Fund.
Property and Casualty Fund
FY 05 approved revenues are based on the actual
amounts assigned to the various operating activity
centers. There will be a 29.01% increase over FY
04 for revenues. This increase is needed to cover
the anticipated costs of property insurance and
claims.
Expenditures in this fund are projected to increase
by 36.85% over the FY 04 budget. This increase is
due to a low estimate in the FY 04 budget on claim
costs. Overall, it is anticipated that claims will
increase at a lower level as a result of some of the
changes made to the risk management program.
Employee Benefits Fund
The City worked with the City of Bryan and
Brazos County to come up with a joint proposal
that is anticipated to save the City a significant
amount in the next several years in health care
costs. Premiums paid by the City and the
employees are not projected to increase in FY 05.
Overall revenues in this fund are projected to
increase by less than 1%. Efforts over the last
several years to increase the balance in this fund
have been successful.
FY 05 expenditures are based on estimates of
future claims, premiums, and other miscellaneous
costs. Total approved expenditures are $4,616,118,
an increase of 2.43% over the FY 04 revised
budget.
Through education and training programs, efforts
are being made to reduce the claims incurred. The
City will continue to monitor claims to determine
what additional plan changes need to be made.
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Unemployment Fund
Revenues in this fund are collected much like the
Workers Compensation Fund, based as a
percentage of each employee’s salary.
Expenditures in this fund are expected to be the
same as the previous fiscal year, approximately
$25,000.
Capital Projects Funds
The City has a number of capital project funds.
General obligation bonds form the basic resource
for general government projects such as streets,
parks, traffic, public facilities, drainage and other
such needs. However, the City has several other
resources that may be used to supplement those
resources, and help to hold down the ad valorem
taxes necessary to pay for general obligation
bonds.
In addition to the general government projects, the
City has bond funds for each of the utilities
operated by the City. Operating funds from both
the Water Fund will be used to fund $10.4
million in capital projects.
Other resources to fund capital projects include
the Wolf Pen Creek Tax Increment Financing
District, the Drainage Utility, and Parkland
Dedication Funds. Each will provide resources
that will be used to complete a number of projects
over the next five years. Community
Development funds will also be used to fund
certain street projects in eligible areas, and park
projects in the Tarrow Park and Lincoln Center
area.
General Capital Projects
The following is a brief summary of some of the
key general government projects scheduled for FY
05.
Street Rehabilitation Projects
In FY 05, $1,230,000 is approved for rehabilitation
to streets in the Southside area. This is a multi-
year effort to rehabilitate the infrastructure in
older parts of College Station. Also in FY 05,
$800,000 has been approved for various street
rehabilitation projects in the Northgate area.
$200,000 will be used for street overlays in
recently annexed areas.
Street Extension Projects
Street extension projects include $1,690,000 for
various street extensions and widening projects.
These include the right of way acquisition for the
future Rock Prairie Road, Phase II and Barron
Road Improvements.
There are also funds budget in the Conference
Center Fund to complete the Highway 30/60
infrastructure project which includes the
construction of streets.
These street projects will help to address traffic
issues that have been highlighted in the citizen
survey and other feedback received from College
Station citizens.
Street TxDOT Projects
Included in the FY 05 Approved Budget are funds
for the right of way costs for Wellborn Road
Widening.
TxDOT timing on these projects will determine
when these expenditures will be made. The City
pays ten percent of right-of-way costs, and also
pays for any enhancements, such as the
application of any streetscaping desired in the
project.
Traffic Projects
In FY 05, there is $553,000 approved for traffic
signal enhancements. Included in this amount is
the construction of new traffic signals and safety
improvements to the traffic system.
Sidewalks and Trails Projects
The City of College Station has worked over the
years to ensure adequate transportation
infrastructure for pedestrians and bicyclists. The
City has an adopted sidewalk and bike loop plan.
As new development occurs, sidewalks are an
important aspect that must be considered. In FY
05, $75,000 for neighborhood capital
improvements is approved. $357,000 is approved
for pedestrian improvements on F M 2818.
23
Parks Capital Projects
The most significant parks projects for FY 05 is the
development of Veteran Park Phase II and soccer
field lights for Central and Veterans Park.
The FY 05 budget includes $315,000 for the
Steeplechase neighborhood park. Also included is
$685,000 for the installation of soccer field lights at
Central Park and Veterans Parks. Another
$175,000 is approved for a basketball court cover
at a College Station elementary school site.
Parkland Dedication Capital Projects
Parkland dedication funds can be used for projects
in neighborhood parks within the various park
zones. The funds come from a dedication
required as new development occurs in College
Station. In FY 05, projects anticipated to use
parkland dedication funds total $673,000.
General Government and Capital Equipment
Capital Projects
General government and capital equipment
projects are planned assets that have value to
more than one specific area of City operations.
Two main divisions within this category are
public facilities and technology projects. In FY 05,
significant projects include: $5,232,470 for public
facilities projects and $1,102,000 for technology
projects.
In the public facilities division, $3,310,000 is
approved for the new addition of the Police
Station. Also included is $1,070,000 for relocation
of Fire Station #3. In the technology projects,
$200,000 is included for enhancements to the
AS400, which is the City’s financial software.
Funds are also approved for the replacement of
some of the mobile data terminals utilized by the
public safety area.
Business Park Projects
In FY 05, there is one significant business park
related projects. This includes $220,000 for the
design of the Spring Creek Corporate Campus
Phase I.
Wolf Pen Creek TIF
This district generates revenues that can be
utilized in the Wolf Pen Creek District. The
budget funding is targeted for future Wolf Pen
Creek projects.
Utility Capital Projects
The following is a brief summary of some of the
utility capital projects scheduled for FY 05. These
capital projects are funded either through existing
revenues from these funds, through the issuance
of utility revenue bonds.
Electric Capital Projects
In FY 05, $10,118,977 is appropriated for electric
capital projects.
Water Capital Projects
In FY 05, $6,620,226 is appropriated for water
capital projects. Included in the Approved FY 05
Budget is over $270,000 is included for relocating
and rehabilitating sewer line beneath Texas
Avenue. This project is necessary because of the
TxDOT widening of Texas Avenue, and will be
done in conjunction with this project.
Additionally, $128,000 is appropriated for water
capital project to provide water service to City
residents not currently using College Station
water. The Water Capital Projects Fund also
includes $167,238 to construct a water extension
line on Rock Prairie Road. An additional $238,000
is appropriated to provide backup power
generation to the water system. $4.7 million is
projected to be spent on water production related
capital projects. These projects include
improvements at the Dowling Road Pump Station
A debt issue of $3.6 million debt is projected for
issuance in FY 05 for water capital projects.
Wastewater Capital Projects
The FY 05 includes $1,622,986 in projected
expenditures for numerous wastewater capital
projects.
24
A total of $2 million in current revenues from
operations are approved to be used to fund
wastewater capital projects.
Drainage Capital Projects
The Approved FY 05 drainage capital projects
budget includes over $3 million in improvement
to the City’s drainage system. Major capital
projects include improvements to Southside and
Wolf Pen Creek. Funds are also approved for
improvements to the drainage facility near
highway 6 and Greens Prairie Road. Also
appropriated projected are funds for the purchase
of greenways in the amount of $882,057.
Additional O&M Costs
With the addition of new facilities and
infrastructure, additional operations and
maintenance costs may be incurred. In the case of
infrastructure rehabilitation it is expected that
O&M cost will decrease for those areas the project
targeted. However, it is difficult to quantify the
cost savings of rehabilitation since resources are
used elsewhere and not removed from
departmental budgets.
Conclusion
The previous discussion provided the reader with
an overview of the approved FY 05 budget and
the key changes from the FY 04 budget. The
following sections of the budget provide
additional discussion of the approved budget both
by Council Vision Statement and by Fund.
25
CITY OF COLLEGE STATION
FISCAL YEAR COMPARISON SUMMARY
FY 05 APPROVED FY 05 APPROVED NET OPERATING % CHANGE
FISCAL YEAR 2004-2005 TOTAL SOURCES TOTAL USES TRANSFERS & CAPITAL FROM PRIOR
APPROVED BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
GENERAL FUND 46,836,280$ 46,125,433$ (6,199,657)$ 39,925,776$ 6.01%
UTILITY FUNDS 79,288,599 66,746,404 0 66,746,404 6.64%
SANITATION COLLECTION 6,533,979 5,476,878 0 5,476,878 12.42%
BVSWMA 7,763,091 4,110,117 0 4,110,117 (15.40%)
UTILITY CUSTOMER SERVICE FUND 2,405,989 2,354,246 (2,354,246) 0 NA
ECONOMIC DEVELOPMENT 812,552 750,000 (750,000) 0 NA
INSURANCE FUND 9,008,109 6,033,722 (6,033,722) 0 NA
DEBT SERVICE FUND 12,812,283 10,079,975 (1,523,571) 8,556,404 9.08%
HOTEL/ MOTEL TAX FUND 4,916,869 2,899,200 0 2,899,200 27.45%
PARKING ENTERPRISE FUND 1,304,527 836,595 0 836,595 (8.87%)
PARKS XTRA EDUCATION 136,228 125,515 0 125,515 1.98%
POLICE SEIZURE FUND 21,977 18,000 0 18,000 566.67%
INTERNAL SERVICES 12,515,632 8,343,639 (8,343,639) 0 NA
COURT SECURITY FUND 203,053 148,174 0 148,174 (12.09%)
COURT TECHNOLOGY FUND 274,591 264,610 0 264,610 8.00%
COMMUNITY DEVELOPMENT 4,608,718 3,837,077 0 3,837,077 35.41%
CEMETERY PERPETUAL CARE FUND 1,128,348 0 0 0 (100.00%)
SUB TOTAL OF O&M 190,570,825$ 158,149,585$ (25,204,835)$ 132,944,750$ 6.83%
GENERAL FUND 627,470$ 627,470$ -$ 627,470$ (1.96%)
UTILITY FUNDS 8,000,000 8,000,000 0 8,000,000 (23.08%)
COMMUNITY DEVELOPMENT 622,624 622,624 0 622,624 (66.15%)
FUND BALANCE/WORKING 9,250,094$ 9,250,094$ -$ 9,250,094$ (28.18%)
CAPITAL TRANSFERS TO CIP
UTIL CAP IMPROV PROJECTS 28,523,748$ 18,362,189$ (8,000,000)$ 10,362,189 39.19%
GEN GOVT CAP IMPROV PROJ 39,709,801 17,193,400 (1,250,094) 15,943,306 7.10%
DRAINAGE UTIL CAP IMPROV PROJ 8,084,528 3,004,639 0 3,004,639 151.80%
BVSWMA CAP IMPROV PROJ 2,520,900 2,520,900 0 2,520,900 (65.70%)
CONVENTION CENTER CIP 0 0 0 0 NA
WOLF PEN CREEK TIF 4,329,040 3,319,725 0 3,319,725 29.99%
SUB TOTAL OF CAPITAL 83,168,017$ 44,400,853$ (9,250,094)$ 35,150,759$ 5.16%
TOTALS 282,988,936$ 211,800,532$ (34,454,929)$ 177,345,603$ 3.86%
FY 04 REVISED FY 04 REVISED NET OPERATING % CHANGE
FISCAL YEAR 2003-2004 TOTAL SOURCES TOTAL USES TRANSFERS & CAPITAL FROM PRIOR
REVISED BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
GENERAL FUND 44,373,622$ 43,446,642$ (5,784,593)$ 37,662,049$ 11.83%
UTILITY FUNDS 77,333,816 62,591,873 0 62,591,873 2.36%
SANITATION COLLECTION 6,076,751 4,871,854 0 4,871,854 2.25%
BVSWMA 9,157,584 4,858,249 0 4,858,249 (30.20%)
UTILITY CUSTOMER SERVICE FUND 2,372,970 2,331,705 (2,331,705) 0 NA
ECONOMIC DEVELOPMENT 1,320,453 1,027,321 (1,027,321) 0 NA
INSURANCE FUND 7,895,732 5,551,227 (5,551,227) 0 NA
DEBT SERVICE FUND 11,335,704 9,267,686 (1,423,624) 7,844,062 (7.78%)
HOTEL/ MOTEL TAX FUND 4,137,969 2,274,833 0 2,274,833 (3.22%)
PARKING ENTERPRISE FUND 1,669,849 918,048 0 918,048 149.95%
PARKS XTRA EDUCATION 151,000 123,082 0 123,082 0.34%
POLICE SEIZURE FUND 18,512 2,700 0 2,700 (22.86%)
INTERNAL SERVICES 12,023,727 6,230,365 (6,230,365) 0 NA
COURT SECURITY FUND 214,533 168,548 0 168,548 53.23%
COURT TECHNOLOGY FUND 299,191 245,000 0 245,000 145.00%
COMMUNITY DEVELOPMENT 3,505,318 2,833,677 0 2,833,677 5.25%
CEMETERY PERPETUAL CARE FUND 1,028,998 55,500 0 55,500 NA
SUB TOTAL OF O&M 182,915,729$ 146,798,310$ (22,348,835)$ 124,449,475$ 3.02%
GENERAL FUND 640,000$ 640,000$ -$ 640,000$ NA
UTILITY FUNDS 10,400,000 10,400,000 0 10,400,000 400.00%
COMMUNITY DEVELOPMENT 1,839,395 1,839,395 0 1,839,395 24.09%
FUND BALANCE/WORKING 12,879,395$ 12,879,395$ -$ 12,879,395$ 209.43%
CAPITAL TRANSFERS TO CIP
UTIL CAP IMPROV PROJECTS 37,491,726$ 17,844,539$ (10,400,000)$ 7,444,539 (14.31%)
GEN GOVT CAP IMPROV PROJ 58,797,362 16,725,816 (1,839,395) 14,886,421 147.63%
DRAINAGE UTIL CAP IMPROV PROJ 9,825,522 1,193,245 0 1,193,245 (51.11%)
BVSWMA CAP IMPROV PROJ 7,348,700 7,348,700 0 7,348,700 195.96%
CONVENTION CENTER CIP 0 0 0 0 (100.00%)
WOLF PEN CREEK TIF 3,027,863 2,553,803 0 2,553,803 6.27%
SUB TOTAL OF CAPITAL 116,491,173$ 45,666,103$ (12,239,395)$ 33,426,708$ 51.10%
TOTALS 312,286,297$ 205,343,808$ (34,588,230)$ 170,755,578$ 16.09%
26
CITY OF COLLEGE STATION
NET BUDGET $177,345,603
BVSWMA
2%
COMBINED
UTILITIES
42%
SANITATION
COLLECTION 3%
DEBT SERVICE
FUND
5%
GEN GOVT CIP 5%
WPC TIF
2%
HOTEL/ MOTEL
TAX FUND 2%
COMMUNITY
DEVELOPMENT 3%
GENERAL FUND
23%
UTILITY CIP
6%
DRAINAGE CIP
2%BVSWMA CIP
1%
27
CITY OF COLLEGE STATION
ALL FUNDS
SUMMARY
EXPENDITURE BY FUND
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
FUND FY 02-03 FY 03-04 FY 03-04 FY 04-05 FY 04-05 FY 04 TO FY 05
GENERAL FUND 38,655,143$ 41,697,026$ 41,046,715$ 41,308,081$ 45,261,531$ 8.55%
PARKING ENTERPRISE FUND 292,019 385,910 369,372 408,691 463,922 20.22%
XTRA EDUCATION FUND 73,049 92,020 93,305 92,390 92,390 0.40%
ELECTRIC FUND 39,978,561 35,986,570 33,520,931 38,023,770 38,834,782 7.91%
WATER FUND 3,021,363 3,888,536 3,370,735 3,321,043 3,801,001 -2.25%
WASTEWATER FUND 3,103,584 3,603,414 3,489,638 3,666,281 3,878,316 7.63%
SANITATION FUND 3,764,983 3,964,666 3,963,456 4,138,365 4,442,165 12.04%
UTILITY BILLING FUND 1,580,146 1,811,224 1,775,693 1,723,759 1,861,163 2.76%
FLEET FUND 1,241,421 1,136,960 1,160,655 1,260,822 1,460,082 28.42%
PRINT/MAIL FUND 363,143 322,525 344,292 366,141 376,596 16.76%
COMMUNICATIONS FUND 542,951 592,873 575,590 569,469 585,545 -1.24%
BVSWMA FUND 4,675,221 10,946,925 3,883,151 2,911,142 3,262,496 -70.20%
COMBINED FUND TOTAL 97,291,584$ 104,428,649$ 93,593,533$ 97,789,954$ 104,319,989$ -0.10%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 02-03 FY 03-04 FY 03-04 FY 04-05 FY 04-05 FY 04 TO FY 05
SALARIES & BENEFITS 38,625,726$ 40,600,177$ 40,586,332$ 41,095,152$ 44,580,071$ 9.80%
SUPPLIES 4,245,367 4,724,049 4,409,032 4,882,661 5,451,882 15.41%
MAINTENANCE 4,704,402 4,685,355 4,543,951 5,006,773 5,227,709 11.58%
PURCHASED SERVICES 47,771,251 49,291,551 41,157,420 46,104,409 47,148,559 -4.35%
CAPITAL OUTLAY 1,944,838 5,127,517 2,896,798 700,959 1,911,768 -62.72%
COMBINED FUND TOTAL 97,291,584$ 104,428,649$ 93,593,533$ 97,789,954$ 104,319,989$ -0.10%
PERSONNEL SUMMARY BY FUND
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
FUND FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
GENERAL FUND 549.25 553.25 561.75 562.75 579.25 3.12%
PARKING ENTERPRISE FUND 8.0 8.0 8.0 9.0 9.00 12.50%
XTRA EDUCATION FUND 0.0 0.0 0.0 0.0 0.00 0.00%
ELECTRIC FUND 59.5 59.5 58.5 58.5 62.50 6.84%
WATER FUND 31.0 33.0 31.0 26.0 28.00 -9.68%
WASTEWATER FUND 38.0 38.0 43.0 43.0 44.00 2.33%
SANITATION FUND 35.5 36.5 36.5 36.5 36.50 0.00%
UTILITY BILLING FUND 30.5 30.0 30.0 30.0 30.00 0.00%
FLEET FUND 15.0 15.0 15.0 15.0 15.00 0.00%
PRINT/MAIL FUND 5.0 5.0 5.0 5.0 5.00 0.00%
COMMUNICATIONS FUND 5.0 6.0 6.0 6.0 6.00 0.00%
BVSWMA FUND 25.5 25.5 25.5 25.5 27.50 7.84%
COMBINED FUND TOTAL 802.25 809.75 820.25 817.25 842.75 2.74%
28
ANALYSIS OF TAX RATE
FY 04-05
APPROVED APPROVED
FY 04 FY 05
Assessed Valuation of Real and Exempt Property $3,522,272,128 $3,847,854,578
(Based on 100% of Market Value)
Less: Exempt Property $352,147,872 $409,933,904
Less: Agricultural Loss $45,233,970 $47,112,430
Less: Over 65 and Veterans Exemptions $46,449,460 $48,465,710
Less: House Bill 366 $99,769 $89,729
Less: Abatements $41,572,761 $39,687,979
Less: Proration $570,958 $301,173
Less: Freeport $7,289,944 $11,132,211
Taxable Assessed Value $3,028,907,394 $3,291,131,442
O&M and Debt Service Portion $2,988,936,031 $3,245,948,857
TIF Captured Value $39,971,363 $45,182,585
Total $3,028,907,394 $3,291,131,442
Apply Tax Rate per/$100 Valuation 0.4653/$100 0.4640/$100
Total Tax Levy $14,093,506 $15,270,850
Estimate 100% Collection $14,093,506 $15,270,850
Tax Rate Per Percent Estimated
$100 Valuation Of Levy Collections
Debt Service 0.2698 58.1%$8,757,571
General Fund 0.1942 41.9%$6,303,633
Wolf Pen Creek TIF #1 0.4640 100%$209,647
& TIF #15
29
ANALYSIS OF PROPERTY VALUATIONS
TOTAL TOTAL
APPRAISAL MARKET EXEMPT TAXABLE
YEAR VALUATION VALUE VALUE *
1995 1,814,639,141 203,017,772 1,611,621,369
1996 1,935,322,710 234,121,234 1,701,201,476
1997 2,065,133,267 245,085,209 1,820,048,058
1998 2,208,019,033 276,453,209 1,931,565,824
1999 2,420,818,924 308,471,247 2,112,347,677
2000 2,661,115,250 345,752,888 2,315,362,362
2001 2,870,510,984 380,950,901 2,489,560,083
2002 3,151,961,166 428,395,713 2,723,565,453
2003 3,522,272,128 493,364,734 3,028,907,394
2004 3,847,854,578 556,723,136 3,291,131,442
* Assessed value is 100% of the estimated value.
0
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1,000
1,500
2,000
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3,000
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CITY OF COLLEGE STATION AD VALOREM TAX VALUATIONS
30
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Y
CITY OF COLLEGE STATION
FY 2004-2005 STRATEGIC PLAN
One of the primary roles of the College
Station City Council is to determine the
direction that the City of College Station will
follow into the future. A long-term strategic
plan can help the City Council set this
course for the future. Strategic planning is
especially important in a community such as
College Station, where recent growth is
expected to continue.
Strategic planning is a process that requires
decision-makers to focus on the overall
mission of the City and the goals to be
achieved. College Station’s strategic
planning process facilitates the City Council
and City staff’s ability to:
• Align the City’s priorities with changing
conditions and new opportunities;
• Create shared commitments among
Council members, City staff, and
College Station residents regarding
present and future endeavors; and
develop new goals and strategies;
• Assess the City’s strengths, weaknesses,
opportunities, and threats.
It is important to remember that strategic
planning is only a set of concepts,
procedures, and tools. It takes the combined
efforts of the City Council and City of
College Station employees to make any
strategic planning effort meaningful and
successful.
The 2004-2005 Strategic Plan is a document
that compiles the results of the City of
College Station’s strategic planning process.
The Strategic Plan establishes the City’s
Council’s Mission and a series of Vision
Statements that describe where the City
Council would like the community to be in
the future. The document outlines specific
strategies to fulfill these visions. The
Strategic Plan document can be accessed on
the internet at www.cstx.gov.
The City of College Station has integrated
the annual budgeting process with the
strategic planning process. The Strategic
Plan helps to prioritize how the
organization will use current and future
resources to achieve identified goals. In this
way, the Strategic Plan drives budget
preparation decisions and service delivery
implementation.
The City’s strategic plan is reviewed and
updated on annual basis to ensure that it
remains current and reflects the needs and
desires of the residents of College Station.
The following page includes a summary of
the College Station City Council’s Mission
and four Vision Statements. This overview
is organized according to Council approved
priority. A more detailed list of all of the
implementation plans required to carry out
each strategy in the Strategic Plan is in
Appendix L.
33
CCIITTYY OOFF CCOOLLLLEEGGEE SSTTAATTIIOONN MMIISSSSIIOONN SSTTAATTEEMMEENNTT
On behalf of the citizens of College Station, home of Texas A&M University, we will
promote and advance the community’s quality of life.
CCoorree VVaalluueess
¾ Promote involvement and participation
of the citizenry
¾ Promote the health, safety, and general
well being of the community
¾ Promote fiscal responsibility
¾ Promote collaboration and cooperation
¾ Promote Regionalism
¾ Promote being active member of the
Brazos Valley community
¾ Support activities that promote
municipal empowerment
¾ Promote Excellence in customer service
VViissiioonn SSttaatteemmeennttss
CCoorree SSeerrvviicceess
We will provide high quality customer focused basic city services at a reasonable cost.
¾ We will provide infrastructure, with the capacity to meet current and projected
projects.
¾ We will promote public safety and health.
¾ We will promote effective communication (interdepartmentally and with the public).
¾ We will rehabilitate infrastructure as needed.
¾ We will provide streets, traffic and transportation systems.
¾ We will provide a workplace that encourages excellence.
PPaarrkkss aanndd LLeeiissuurree SSeerrvviicceess
We will promote a wide range of leisure, recreational and cultural arts opportunities.
¾ We will maintain an integrated parks system driven by connectivity.
¾ We will promote programs and facilities that target all age groups.
¾ We will promote cultural arts.
¾ We will pursue regional planning and development efforts.
PPllaannnniinngg aanndd DDeevveellooppmmeenntt
We will promote a well-planned community.
¾ We will guide the development process through the use of progressive building and
development codes/standards.
¾ We will support regional transportation planning.
¾ We will provide for a well planned community.
EEccoonnoommiicc DDeevveellooppmmeenntt
We will promote a strong and diverse economic environment.
¾ We will promote the development of strategic areas.
¾ We will continue to strengthen and diversify the tax and job base.
¾ We will promote tourism.
¾ We will promote revitalization and redevelopment.
34
C
O
R
E
S
E
R
V
I
C
E
S
APPROPRIATIONS –CORE SERVICES
PUBLIC WORKS
20%POLICE
8%
WASTEWATER
4%
ELECTRIC
38%
WATER
8%
FIRE
7%
FISCAL SRVC
3%OTIS
4%
GEN. GOVT
8%
Police Department $10,586,425
The Police Department provides services that
help to maintain community safety. Among the
services provided are 1) police patrol with
certified police officers who are equipped with
police vehicles and all necessary equipment, and
assigned to specific areas of the city; 2) criminal
investigation division which investigates
reported crimes; 3) animal control; 4) jail and
communications support for officers on the
street and short term detention facilities that
reduce the processing time of arrests; and 5) a
professional standards division that serves a
support and training function for the
Department.
Calls for Service
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
02 03 04 estimate 05 proposed
Fiscal Year
Th
o
u
s
a
n
d
s
The above graph illustrates an increase in calls for
service. A “Call for Service” is defined as any event
or situation, reported by a citizen, which requires a
response from the Police Department.
CORE SERVICES $125,201,229*
We will provide high quality customer focused basic city services at a reasonable cost.
Strategic Plan Summary:
Core services are the basic services provided by the City of College Station. These include public safety,
public works, public utilities, and the support service functions. The strategic plan addresses these core
services through the following strategies:
• We will provide infrastructure with the capacity to meet current and projected needs.
• We will promote public safety and health.
• We will promote effective communication (interdepartmentally and with the public).
• We will rehabilitate infrastructure as needed.
• We will provide streets, traffic and transportation systems.
• We will provide a workplace that encourages excellence.
*This is the net total for the Core Services Vision Statement.
35
Seven service level adjustments are approved
for the FY 05 CSPD operating budget. Six
additional personnel are included in the Police
Department’s approved budget for FY 05. Three
additional Police Officers and a Police Assistant,
in the amounts of $180,628 and $64,539, and two
additional Communications Operators, totaling
$74,918 will be added to the staff in FY 05. An
additional $7,000 is approved for LED lights for
the motorcycle fleet. The approved budget
includes $26,482 for on-going overtime and
maintenance costs. Funding from the
maintenance service level adjustment will be
used to help fund hepatitis shots, registration
fees and other various day-to-day operations
costs. Finally, $52,207 is approved for the STEP
grant that the Police Department receives on an
annual basis. This grant will bring an additional
$39,155 of revenue into the City, thus costing a
net amount of $13,052.
Strategic Plan 2004-2005
The CSPD strives to provide a level of service that
safeguards public safety and also enhances residents’
overall quality of life. For fiscal year 2004-05, the
Police Department will add six personnel to continue
to carry out this mission.
Major Crimes
0
500
1,000
1,500
2,000
2,500
00 01 02 03 04 estimate
Years
Th
o
u
s
a
n
d
s
The above graph illustrates 5 years of
criminal activity.
Fire Department $8,151,385
The Fire Department provides services to
College Station, to our neighbors in Bryan
through an automatic aid program, and to rural
areas around College Station through mutual
aid agreements. The Fire Department operates
out of four stations located throughout the City.
The basic services of the Fire Department are 1)
fire response 2) emergency medical response, 3)
fire prevention services, including commercial
fire safety inspections and fire prevention
training at local schools and various functions;
4) code enforcement activities performed by the
community enhancement action center and 5)
hazardous material response.
There are six service level adjustments approved
as part of the Fire Department budget, totaling
$394,932. The first approved SLA will fund one
full-time Staff Assistant in the amount of
$67,233. An additional $40,356 is approved for
education training. Another $50,000 is approved
for an emergency generator. The fourth
approved SLA for $83,486 will fund the Code
Enforcement Supervisor position. Finally,
$108,084 is included in the budget for paramedic
training.
The preceding graph illustrates the increase/decrease in
incidents responded to by the Fire Department over the last
three years.
Public Works Administration $481,288
This is the administrative division of the Public
Works Department, which includes Streets,
Drainage, Fleet, Traffic, and Solid Waste
Collection. Public Works Administration is the
primary customer contact point for these
activities.
Facilities Maintenance $1,274,389
The Facilities Maintenance function provides
support services to City departments through
the maintenance of City facilities. This entails
all City buildings including heating, ventilation
and cooling systems. Additionally, Facilities
Maintenance performs some minor building
Incidents Dispatched
0
500
1,000
1,500
2,000
2,500
3,000
2001 2002 2003 2004 est
Nu
m
b
e
r
o
f
I
n
c
i
d
e
n
t
s
EMS FIRE
36
construction and remodeling activities. The
Division also supervises facility repair funds
used to ensure that facilities and equipment are
repaired and replaced in a timely manner.
The approved budget includes four service level
adjustments for Facilities Maintenance. The first
approved SLA will fund real estate
preservation, in the amount of $53,000. An
additional $33,750 is also included for real estate
demolition. Another $3,725 is approved for the
maintenance of new City facilities, including
Fire Station #5. Finally, $2,275 is included in the
approved budget for additional maintenance
costs associated with the Lincoln Center
expansion.
Streets Division $2,375,313
The Street Division of the Public Works
Department strives to ensure that the street
system within the City of College Station is
properly maintained. This is done through a
number of programs including a street
rehabilitation program that addresses street
repair before more expensive reconstruction
measures are needed. The Streets Division also
coordinates with the Engineering Division to
plan and develop major street capital projects
that involve rebuilding roadways that need
upgrades.
Strategic Plan 2004-2005
To provide effective street programs, routine street
maintenance is a part of day to day operations. The
FY 05 Approved Budget includes $200,000 for the
maintenance of recently annexed streets.
The Street Division also provides routine
pothole patching and other maintenance
services. The effectiveness of this service is
measured by determining whether 95% of the
streets in the City have a grade of “C” or better,
using the Pavement Management System.
Streets’ FY 05 approved budget includes one
service level adjustment. $50,000 will be used
for the purchase of an oil storage tank.
Street Rehabilitation Projects $2,337,000
In FY 05, $1,230,000 million is appropriated for
rehabilitation to streets in the Southside area.
This is a multi-year effort to rehabilitate the
infrastructure in older parts of College Station.
Also in FY 05, $800,000 has been appropriated
for various street rehabilitation projects in the
Northgate area. An additional $200,000 will
fund the overlay of recently annexed streets.
Street Extension Projects $1,690,000
Street extension projects include $1,690,000 for
various street widening and extension projects.
These include the right of way acquisition for
the future widening of Rock Prairie Road and
Barron Road Improvements.
These street projects will help to address traffic
issues that have been highlighted in the citizen
survey and other feedback received from
College Station citizens.
Street TxDOT Projects $190,000
The FY 05 approved budget includes funds for
the right of way costs for Wellborn Road
Widening.
TxDOT timing on these projects will determine
when these expenditures will be made. The City
pays ten percent of right-of-way costs, and also
pays for any enhancements, such as the
application of any streetscaping desired in the
project.
Drainage - Operations $661,536
Drainage issues have been critical in the last
several years in College Station. Drainage issues
can impact health and public safety, as well as
Transportation and Mobility issues. The
Drainage service level provides a drainage
maintenance program that keeps the storm
carrying capacity of the system adequate in
College Station. The mowing of right of ways
and creek cleaning are the primary ways this
service level is provided.
There are two approved SLAs in the Drainage
Division of Public Works. The first service level
adjustment includes $42,000 for a new small
dump truck. The second SLA provides funding
37
for a Drainage Utility Inspector, vehicle and
computer equipment. The additional Drainage
Inspector will enforce existing ordinances and
work to bringing the City in compliance with
the Clean Water Act (NPDES). This inspector
will enforce codes related to the Clean Water
Act.
Drainage Utility CIP $3,004,639
The approved FY 05 drainage capital projects
budget includes over $3 million in improvement
to the City's drainage system. Major capital
projects include improvements to Southside and
Wolf Pen Creek. Funds are also approved for
improvements to the drainage facility near
Highway 6 and Greens Prairie Road. Also
appropriated are funds for the purchase of
greenways in the amount of $882,057.
Traffic Signs & Signals $911,983
The traffic signal system in College Station
serves as an integral traffic flow control
mechanism throughout the City. The system is
critical during peak traffic times, such as during
the Texas A&M football season. The Traffic
Signal Division is responsible for maintaining
and repairing traffic signals and school warning
devices in order to provide safe and efficient
movement of vehicles and pedestrians.
One service level adjustment is included in the
approved budget for the Traffic Signal Division.
Funds in the amount of $8,397 will be used to
support overtime expenditures.
Traffic Projects $553,000
In FY 05, $553,000 is appropriated for traffic
signal enhancements. These funds will be used
for the construction of new traffic signals and
safety improvements to the traffic system.
Sidewalks and Trails Capital
Projects $720,624
The City of College Station has worked over the
years to ensure adequate transportation
infrastructure for pedestrians and bicyclists.
In FY 05, $75,000 has been appropriated for
neighborhood capital improvements. Funds are
also approved for gateway improvements and
pedestrian improvements on FM 2818.
Engineering Division $1,170,883
The Engineering division is responsible for the
administration of the City’s capital
improvement plan. This includes the building
of projects approved as part of bond elections
such as streets, fire stations, libraries, and
others; as well as capital projects for the public
utilities such as electric, water, wastewater, and
drainage projects.
The Engineering Division has two service level
adjustments for FY 05. The first SLA, in the
amount of $70,497, is for an additional
Engineering Technician. These funds will also
provide for the equipment also associated with
this position. This position will provide
construction inspection of both capital
improvement projects and the public
infrastructure of private development projects.
An additional $70,505 will fund an additional
Assistant City Engineer. This position will
provide design and management of capital
improvement projects.
Sanitation $4,442,165
The Sanitation Division of the Public Works
Department provides a number of services to
meet the local need for the collection of
municipal solid waste. These include providing
residential containers, curbside recycling, brush
and grass clipping collection, street sweeping
and the removal of virtually any waste that may
be disposed of in the local landfill or through
composting. Commercial service is also
provided to local businesses. Commercial
service offers collection in small and large
plastic receptacles, and is loaded with side
mounted automated collection equipment.
Customers with greater volumes also have the
option of using roll off containers that hold a
larger capacity and are serviced by front load
collection equipment.
38
REFUSE COLLECTED
5,000
10,000
15,000
20,000
25,000
30,000
35,000
02 03 04 est 05 est
To
n
s
(
t
h
o
u
s
a
n
d
s
)
RESIDENTIAL COMMERCIAL
The above graph illustrates volumes, in tons, of
refuse collected and disposed of by the Sanitation
Division, since FY 02.
Two service level adjustments are included in
the Sanitation approved budget for FY 05. First,
$113,840 is approved to provide funding for the
purchase of an additional knuckle-boom brush
truck. This truck will be used in the collection
of heavy brush and bulky items. Another
$109,830 is approved for the purchase of an
additional small semi automated collection
vehicle to be used for rural routes.
Fleet Services $1,460,082
The City of College Station has a fleet of vehicles
and heavy equipment to provide services to the
citizens of College Station. Nearly every City
department depends on having a reliable fleet of
vehicles to provide services. Many of these
services include Police and Fire services, Solid
Waste Collection, Public Utilities, among others.
The Fleet Services Division manages the fleet
and performs preventive maintenance and
vehicle repair.
In Fleet Services, there are three approved SLAs
totaling $148,300. First, the replacement of
existing fuel pumps for $60,100. An additional
$58,200 is included for the replacement of all oil
and coolant pumps and the purchase of a new
transmission/power steering fluid exchanger.
Another $30,000 is included in the FY 05
approved budget for shop equipment for a new
maintenance shop at the College Station Utilities
Building. Finally, $23,780 is budgeted for the
maintenance of new vehicles approved to be
added to the fleet in FY 05.
Brazos Valley Waste
Management Agency $3,262,496
The Brazos Valley Solid Waste Management
Agency (BVSWMA) is a cooperative
arrangement between the Cities of College
Station and Bryan to provide solid waste
disposal service. BVSWMA is responsible for
landfill operations, developing and
implementing alternative disposal programs for
waste that cannot be placed into the current
landfill site, and providing for long-term
disposal options for the two cities and other
customers of the agency. BVSWMA is in the
process of acquiring a new landfill site in
Grimes County to meet future landfill needs.
The approved expenditures include nine service
level adjustments. BVSWMA’s Landfill
Operations proposes to increase staff by two
positions in FY 05. A Customer Service
Representative and Groundskeeper are included
the approved budget. Funding for the
additional personnel and associative equipment
totals $89,601. Also included in the approved
budget is a service level adjustment for $30,020
for the purchase of an industry standard
Landfill Gas System Monitors and a Field Rated
Laptop Computer to be used at the Rock Prairie
Road Landfill. Another $112,000 is approved
for a replacement upgrade for a 1997 model
John Deere 750C Dozer to a D6 Dozer. An
upgrade of a 1990 John Deere Backhoe/Loader
to a 4 Wheel Drive Backhoe/Loader for $18,500
is also included in the budget. Another
replacement upgrade of a 1998 model 4Wheel
Drive 1-Ton gasoline Crew Truck to a Diesel
Engine Crew Truck for $5,625 is approved.
Additionally, $43,310 is included in the
approved budget for the annual maintenance of
the GPS earthmoving system utilized at the
Rock Prairie Road Landfill. Finally, $333,000 is
included in BVSWMA’s approved budget for
the Brazos Valley Council of Governments’
regional park initiative.
Electric Operations $37,243,001
The Electric Division is responsible for
providing cost efficient and reliable electric
service to the citizens, businesses, and
39
institutions in College Station. Electric service is
critical to the ability to encourage new
employment and prosperity in the City.
Electric Capital Projects $10,118,977
In FY 05, $10,118,977 is appropriated for electric
capital projects.
Water Division – Operations $3,652,021
A reliable and safe supply of potable water is
necessary for any community. The City of
College Station has the capacity to produce
approximately 18.29 million gallons per day of
potable water. The Water Division has
developed high standards of reliability, which
assures customers their needs will be met with
supplies, which meet or exceed all federal and
state mandated standards. As a City enterprise,
the full cost of service for water production,
transmission, and distribution is recovered by
charging customers for consumption on a per
unit basis.
There are four approved SLAs in the Water
Division totaling $402,602 in the FY 05 approved
budget. These SLAs include $100,000 for
professional services. $230,000 is approved to
replace the interior coating on Greens prairie
Water Storage Tank. The third SLA for $72,082
will fund two additional distribution system
operators. The fourth SLA, for $8,500 will fund
the purchase of laptop computers.
Water – CIP $6,620,226
In FY 05, $6,620,226 is appropriated for water
capital projects. Included in the approved FY 05
budget is $270,000 for relocating and
rehabilitating sewer line beneath Texas Avenue.
This project is necessary because of the TxDoT
widening of Texas Avenue, and will be done in
conjunction with this project.
Additionally, $128,000 is appropriated for water
capital project to provide water service to City
residents not currently using College Station
water. The Water Capital Projects Fund also
includes $167,238 to construct a water extension
line on Rock Prairie Road. An additional
$238,000 is appropriated to provide backup
power generation to the water system. $4.7
million is budgeted for water production
improvements related capital projects. These
projects include improvements at the Dowling
Road Pump Station.
A debt issue of $3.6 million is projected for
issuance in FY 05 for water capital projects.
Strategic Plan 2004-2005
An effort to upgrade older infrastructure areas in
College Station is a priority in FY 04-FY 05. In
particular, the Southside Area will see significant
repair and/or replacement of substandard water and
wastewater lines over the next several years.
Wastewater - Operations $3,717,963
Effective sanitary sewer collection and treatment
is essential to public health in an urban
environment. Over the last several decades, the
standards have increased for this infrastructure.
The past upgrades to the Carter Creek
Wastewater Treatment Plant were directly
related to those changing standards. As the
system continues to grow, additional capital is
needed for line extensions. The existing system
will have to be maintained with line
replacements and plant enhancements and
expansions. Wastewater services are provided
as an enterprise function with service related
fees paying for the cost of service.
The approved budget includes $114,397 for
three SLAs in the Wastewater Division. These
SLAs include $95,987 for one collection system
crew leader and service vehicle. Finally, $10,000
is included in the Approved Budget for water
and wastewater education programs and 8,500
for laptop computers.
Wastewater - CIP $1,622,986
The FY 05 includes $1,622,986 in appropriations
for numerous wastewater capital projects.
Included in the budget is $54,000 for relocating
and rehabilitating sewer line beneath Texas
Avenue. As in the Business Park Fund, the
Wastewater Division includes $50,000 for the
Spring Creek Corporate Campus I. Over
$333,000 is projected to be spent on
40
improvements to the Carter Creek Screw Lift
System.
Office of Technology and
Information Services $2,762,958
The Office of Technology and Information
Services (OTIS) provides a number of internal
services to the City organization. In addition,
the Department manages the franchise
agreements, which the City of College Station
has with telecommunication, cable and natural
gas providers in the community. Services
provided from General Fund revenues include
OTIS Administration, Management Information
Services (MIS) for micro to mid-range computer
users, and Geographic Information Services
(GIS). The OTIS internal service funds include
Communication Services, Print/Mail, and Utility
Customer Service. Included in the Service Level
Adjustments for FY 05, are maintenance
agreements for various software used
throughout the City. An additional $59,200 will
fund a diesel generator for the Utility Customer
Service building. Another $53,100 is budgeted
for the replacement of current Novell network
back up hardware. An additional $6,000 is
approved for internet support for the City
website. Finally, $7,470 is approved for
maintenance and upgrade of an existing city
vehicle for the MIS staff.
Strategic Plan 2004-2005
E-Government continually adopts a more integral
role in the relationship between the citizen and local
government. The City of College Station is
committed to providing these advancements to the
citizen.
Communications & Print/Mail $962,141
The Communications Division is responsible for the
maintenance of telephone, radio, and other
communications systems used by the City of
College Station. The approved FY 05 budget for
the Communications Division is $585,545.
The Print/Mail Division is responsible for
providing printing and mail services to City
Departments. The approved FY 05 budget for
the Print/Mail Division is $376,596 includes one
approved SLA in the amount of $3,000 for
membership in an advertising specialty
institute.
Utility Customer Service $1,861,163
Utility Customer Service is responsible for the
metering, billing, and collection of electric,
water, wastewater, sanitation, and drainage
utility fees. The Utility Customer Service
Division has three approved SLAs, totalling
$76,000. The first approved SLA, in the amount
of $14,000, will provide funding for increases in
postage/credit card fees. The second approved
SLA, for $57,000, will fund the replacement of
hand held meters. The final approved SLA will
provide an additional $5,000 for overtime in the
Utility Customer Service Division.
Utility Bills Mailed
300
320
340
360
380
400
02 03 04 Est 05 Prop
Th
o
u
s
a
n
d
s
The above chart demonstrates the steady growth in
the number of utility bills mailed annually by Utility
Customer Service.
Fiscal Services $3,190,708
The Fiscal Services Department provides Fiscal
Administration, Accounting, Purchasing,
Budgeting and Risk Management services to the
City organization. It also oversees the operations
of the Municipal Court.
Fiscal Services Administration oversees the
other areas of the Department and handles cash
and debt issues for the City while ensuring all
funds are invested prudently. The Accounting
and Purchasing Divisions work closely together
to ensure that purchases are made and recorded
according to guidelines. The Risk Management
function seeks to ensure that the City’s exposure
to physical and financial losses is minimized
through a number of programs addressing
worker safety. Municipal Court collects the fines
and fees for the City. The Office of Budget and
Strategic Planning prepares, monitors, and
reviews the annual budget. This office also
41
coordinates the City’s strategic planning
process, which is closely tied to the City’s
budget. In addition, the Office of Budget and
Strategic Planning provides management and
organization review services to City
departments.
The Fiscal Services Department has 3 approved
SLAs in the amount of $156,753. The first
approved SLA submitted is from Fiscal
Administration for payment to the Brazos
County Appraisal district in the amount of
$15,000. The second approved SLA, in the
Municipal Court division, includes $129,107 to
fund a Warrant Officer position. It is expected
that the Warrant Officer position will fund itself
via income from warrants served. Therefore,
the warrant officer position is not expected to
increase the base budget for municipal court
and has no net effect on the budget. The third
SLA for $12,646 will fund the adjustment
necessary to add one full time Budget Analyst
position. A majority of the cost of this position
will be funded through salary and budgetary
savings.
General Government $2,452,938
The City Secretary’s Office is responsible for
elections, records management, City Council
support and other activities.
The City Manager’s Office is responsible for the
day to day operations of the City, making
recommendations on current and future issues
to the City Council, and providing long-term
organizational direction for the City. The City
Manager’s Office has one approved SLA for
$52,313 to fund an Assistant Land Agent
position. Community Programs, which is a part
of the City Manager’s Office, has one approved
service level adjustment for FY 05, in the
amount of $7,020. This SLA would allow
Community Programs to receive a matching
grant for Decision Making for First Time
Offenders.
Another key support area for the organization is
the Legal Office. The Legal Office provides
legal services and support to the City Council
and the City staff. Among the services provided
by this office are legal advice, contract writing,
and litigation.
The Human Resources Department assists in
recruiting, hiring, and retaining the most
appropriate candidates for City positions.
Human Resources provides employee training
and administers the compensation and benefits
program. The Human Resources Department
has three approved service level adjustments in
the amount of $88,153. The first SLA, in the
amount of $7,000, would provide additional
funding for Employee Recognition programs.
The second SLA is for $8,600 to fund the cost of
providing the “Destination Excellence”
employee training program. The third SLA is for
$72,553 to fund a full time Employee
Development Specialist.
The Emergency Management Division is
responsible for coordinating emergency and/or
disaster training, mitigation, preparedness,
planning, response and recovery for the City.
Emergency Management has one SLA in the
amount of $30,700 for the purchase of
equipment related to a Homeland Security
Grant the City has received.
Public Communications
and Marketing $543,227
Public Communications and Marketing is a
division of General Government which provides
timely, factual, and understandable information
to College Station residents, both directly and
through the news media. The Public
Communications Division has two approved
SLAs in the amount of $103,012. The first
approved SLA, in the amount of $62,753, would
provide for studio and field equipment for the
expansion of Channel 19 services. The second
SLA is for $40,259 to provide for streaming
media to be broadcast via the City’s website
www.cstx.gov.
42
Strategic Plan 2004-2005
So as to improve public communication and
interaction, the City is committed to effectively
utilizing television and the internet. For FY 05,
$62,753 in funds is approved for in-house production
and broadcast of City Council meetings and other
meetings as appropriate. Another $40,259 is
included in the budget for the streaming media to be
broadcast via the City’s website.
Community Development $625,685
The Community Development Department
helps provide low cost housing and other public
assistance through community development
block grant funds from the federal government.
These funds are used to assist low to moderate-
income residents of College Station. Assistance
is provided through housing services, public
agency funding, public facility improvements,
and economic development activities.
General Government and
Capital Equipment CIP $6,554,027
General government and capital equipment
projects are planned assets that have value to
more than one specific area of City operations.
Two main divisions within this category are
public facilities and technology projects. In FY
05, significant projects include: $5,232,470 for
public facilities projects and $1,102,000 for
technology projects.
In the public facilities division, $3,310,000 is
appropriated for the new addition of the Police
Station. Also included is $1,070,000 for
relocation of Fire Station #3. In the technology
projects, $200,000 is included in the budget, for
enhancements to the AS400, which is the City's
financial software. Funds are also approved for
the replacement of some of the Mobile Data
Terminals utilized by the public safety areas.
The following pages of this section detail the
service levels and performance measures for
the operating divisions on the Core Services
Vision Statement. Also included are the
budget and position summaries for each of the
divisions.
43
POLICE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation
The Administration Division is responsible for the administrative support of all divisions in the Police
Department.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $713,791 $837,026 $728,667 $762,358
Position Summary 91099
Program Name: Administration
Service Level: To ensure that Departmental programs and activities are in line with the
department mission statement and accomplished within budgetary limitations.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Complaints are investigated
within 30 days of assignment. 68% 95% 90% 85%
Efficiency
- The Department stays within
budget overall. 100% 100% 100% 100%
Output
- Percent of chapters of policy
revised annually. 100% 100% 100% 100%
44
POLICE DEPARTMENT
UNIFORM PATROL
Description & Budget Explanation:
The Uniform Patrol Division is responsible for providing police patrol and traffic enforcement duties.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $4,097,327 $4,083,737 $4,134,967 $4,708,148
Position Summary 67.5 66.5 66.5 67.5
Program Name: Uniform Patrol
Service Level: Provide timely initial police services on a 24 hour basis incorporating a community
policing philosophy with an emphasis on problem solving.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of time Patrol Officers' time that is
Proactive 43% *25% 30% 40%
Reactive 57% *75% 70% 60%
Efficiency
- Average response time on high
priority calls. 6.01 mins 6:28 mins 6:30 mins 6:00 mins
- Average response time on low
priority calls. 16.46 mins 14:30 mins 7:00 mins 7:00 mins
- Percentage of total accidents
that are alcohol related. 2% 1% 2% 2%
Output
- No. of high priority calls handled 4,398 4480 5,200 5,300
- No. of low priority calls handled 33,223 18919 47,500 48,000
- Total number of calls handled 56,388 61821 52,700 53,300
- No. of DWI arrests 236 239 310 250
- No. of DUI arrests 75 100 103 100
- No. of problems addressed 60 32 50 50
- No. of problems resolved 17 11 25 25
Program Name: Special Enforcement Section
Service Level: Provide traffic safety services.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- No. of injuries at high accidents locations. 414 335 350 350
Output
- No. of enforcement actions for
high accident locations. 4,603 4709 3,150 4,500
- No. of directed traffic patrols
performed. 340 407 300 450
45
POLICE DEPARTMENT
CRIMINAL INVESTIGATION
Description & Budget Explanation:
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $866,982 $999,975 $1,147,180 $1,264,876
Position Summary 14 *14 16 19
*One position was moved from Patrol to cover the Detective assigned to the Terrorist Task Force.
Program Name: Criminal Investigations
Service Level:
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- 85% 77% 80% 80%
- 85% 88% 75% 75%
- 45% 37% 45% 45%
- Percent assigned cases disposed
61% 52% 55% 60%
-
N/A N/A 50% 90%
- 1,970 2,292 2,400 2,600
- 1,667 2,021 1,800 1,950
- 510 755 810 878
To provide critical event counseling and advocacy to crime victims and witnesses.
To review all offense and arrest reports for thoroughness and accuracy.
Percent cleared cases that are cleared by arrest.
of within 30 days.
Number cases assigned.
Number cases cleared.
Number cases cleared by arrest.
Output
Percent of serious crime victims who received
personal contact from Crime Victims' Advocate.
The Criminal Investigation Division is responsible for the investigation of serious criminal offenses within the City of
College Station.
To provide effective and efficient investigation of serious criminal offenses within a reasonable
amount of time.
Percent satisfied on customer survey.
Percent cleared on follow-up cases.
Efficiency
46
POLICE DEPARTMENT
PROFESSIONAL STANDARDS
Description & Budget Explanation:
The Recruiting and Training Division recruits, selects and trains sworn and civilian employees.
Additionally, the Division provides continuing training to employees.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $256,798 $344,445 $346,179 $393,223
Position Summary 4344
Program Name: Recruiting & Training
Service Level: To provide continuing education and training for the enhancement of the
professional skills of employees.
Performance Measures: FY 02 FY 03 FY 04 FY 5
Actual Actual Estimate Approved
Effectiveness
- Percentage of sworn employees
that receive an average of 80
hours of in-service training each. 100% 100% 100% 100%
- Maintain a minimum 95% of authorized N/A 95% 95% 95%
strength for sworn personnel
Efficiency
- Average number of training hours provided
per employee, including part-time
employees and FTO Program. 163 198 160 160
Output
- No. of in-house training hours 15,521 6,911 9,000 9,000
- No. of applicants processed N/A 818 600 600
- No. of recruiting trips N/A 14 6 6
- No. of outside training hours 8,959 19,814 8,000 8,000
47
POLICE DEPARTMENT
QUARTERMASTER
Description & Budget Explanation:
The Quartermaster Division is responsible for equipment, supplies, and maintenance purchased for
the Police Department. The duties include the ordering and dispersal of supply and equipment
items for use by all Department employees, and coordinating repairs for all the Department's
facility and fleet needs.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $756,138 $716,221 $729,793 $994,364
Position Summary 1111
Program Name: Quartermaster
Service Level: Provide equipment, supplies and maintenance for the Department.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- % satisfied on employee survey. 100% 98% 98% 95%
Efficiency
- % of Supply requests filled within
5 working days. 98% 98% 95% 95%
Output
- No. of supply requests filled
within 5 working days. 684 931 700 700
48
POLICE DEPARTMENT
COMMUNICATIONS/JAIL
Description & Budget Explanation:
The Communications/Jail Division is responsible for police communications and dispatch, provides
safe and secure detention operations, and provides report taking capabilities for low priority calls.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $1,156,871 $1,194,994 $1,182,169 $1,324,074
Position Summary 27 27 27 29
Program Name: Public Safety Communications
Service Level: Processing of Police, Fire, and EMS calls for service.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- % satisfied on Citizen Survey. 94.4% ***61% 90.0% 90.0%
Efficiency
- Percent of priority 1 police calls
dispatched within 3 minutes. 99% 99% 96% 96%
- Percent of priority 1 fire calls
dispatched within 1 minute. 99% 97% 96% 96%
Output
- Phone calls processed monthly. 24,234 **26480 22,362 23,042
- Phone calls processed monthly
(8am-5pm). 12,636 **13504 11,852 12,212
- 911 phone calls monthly 1,220 1,271 1,346 1,387
- Total police incidents monthly. 8,147 8,794 8,528 8,784
- Total fire incidents monthly. 379 384 378 389
**Problems with counting software, replaced for FY03-04
***Survey results show 30% of respondents did not have contact with dispatch.
Program Name: Jail
Service Level: Processing of prisoners allowing patrol officers to reduce transport and processing.
time of prisoners; keeping an officer in service by taking low priority calls for
service over the phone or in person.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Length of time to process arrestees. 30 mins 30 mins 30 mins 30 mins
Efficiency
- Percent of priority 4 calls handled
by Division. 4% 5% 6% 5%
Output
- No. of reports taken by Division monthly. 127 133 132 136
- No. of prisoners processed monthly. 404 414 435 448
49
POLICE DEPARTMENT
SPECIAL SERVICES
Description & Budget Explanation:
The Special Services Division is responsible for coordination of the Tech-Prep Criminal Justice
Program at A&M Consolidated High and both Middle Schools. The Division is also responsible for a number of
programs that involve the community and the public school system, in crime prevention and safety education
for our children. Additionally, the Division is responsible for animal control services in the City.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $718,109 $708,625 $730,665 $770,202
Position Summary 11 11 11 11
Program Name: Tech-Prep Criminal Justice Program
Service Level: Coordinate the Tech-Prep Criminal Justice Program at A&M Consolidated High and Middle
Schools while establishing positive relationships with students, faculty, staff and
mentoring At-Risk Students.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Annual faculty and staff survey approval
rate. 99% 97% 95% 95%
Efficiency
- Percentage of students enrolled receiving
a passing (70%) grade. 89% 89% 90% 90%
Output
- No. of students in Tech-Prep Criminal
Justice Courses. 328 315 325 275
- No. of at-risk students helped with
mentoring sessions. 965 817 800 800
50
Program Name: Drug Resistance Education (DARE)
Service Level: To provide a quality D.A.R.E. program to students in selected grades in the
CSISD system, for the purpose of educating students of the consequences of
substance use and abuse.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Annual faculty and staff survey approval
rate. 100% 92% 95% 95%
Efficiency
- Percentage of students in 5th grade
D.A.R.E. program that scored at least 70%
on final written exam. 90% 97% 95% 95%
Output
- No. of students taught in the 5th Grade
curriculum. 468 589 618 600
Program Name : Animal Control
Service Level: To provide adequate and professional animal control services to the citizens and
visitors to the City of College Station.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of citizens satisfied with service 72% 69% 80% 80%
Efficiency
- Percent of on-duty, animal calls responded
to within 15 minutes. 74% 73% 75% 75%
Output
- Calls for service per year 4,068 4,461 4,300 4,500
- No. of animals handled per year 1,696 1,776 1,800 1,900
51
POLICE DEPARTMENT
INFORMATION SERVICES
Description & Budget Services
The Information Services Division is responsible for processing and maintaining police records and
evidence.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $277,068 $285,683 $371,542 $369,180
Position Summary 9788
Program Name: Information Services
Service Level: Process and maintain accurate police records and evidence and provide for the
effective and efficient retrieval, distribution, and storage of departmental records
and evidence so that information requested by other divisions of the department,
prosecutors, and the citizens is readily available.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual customer
survey. 90% 77% 90% 90%
- Percent of time that all incoming records/
evidence are processed correctly. 99% 99% 99% 99%
Efficiency
- Percent of time reports and supplements
received by 9 a.m. are processed by 3 p.m. 94% 98% 95% 95%
- Percent of time all citations are processed
by 5 p.m. the day following the citation. 94% 97% 95% 95%
-
Output
- No. of reports processed annually. 13,728 14,788 15,040 15,150
- No. of Record Technicians used to process
reports. 3.75 4 3 3
- No of citations processed annually. 36,878 43,404 43,732 44,000
- No. of Record Technicians used to process
citations. 1.5 1 1 1
- No. of evidence/property items processed
annually. 5,448 6,183 6,200 6,225
-
.
52
FIRE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation:
The Administration Division is responsible for the administrative oversight and administrative support
of all divisions and operating units within the Fire Department.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $457,199 $394,664 $392,002 $451,914
Position Summary 5544
Program Name: Administration
Service Level: Provide comprehensive planning, operational oversight, and budget preparation
and monitoring for all divisions and functions within the Fire Department.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Ensure other divisions within the Fire
Department meet their performance measures. N/A* 90% 90% 90%
Efficiency
- The department operates within approved
budget. N/A* 95% 95% 95%
Output
- Percent of policies reviewed/revised annually.
annually. 90% 100% 100% 100%
- 1/4 shift meetings conducted. N/A* 100% 100% 100%
- 1/4 news letters sent to all employees. N/A* 100% 100% 100%
* New performance measures for FY03.
53
FIRE DEPARTMENT
FIRE SUPPRESSION
Description & Budget Explanation:
The Fire Suppression Division provides emergency response to fire, aircraft, EMS, rescue and hazardous
materials incidents. Training is another major portion of the Fire Operations function, this includes training
with neighboring agencies to allow a more integrated emergency response to the community.
Additionally, Fire Suppression assists Fire Prevention with the majority of public education programs.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $3,313,184 $3,856,408 $4,391,990 $4,645,511
Position Summary 54 56 59 60
Program Name: Fire Department Suppression
Service Level: Provide prompt, effective, and efficient response and mitigation for fire, rescue,
and Haz-Mat emergencies.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of response time, which consists of
dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>6 39% 27% 32% 35%
<6 61% 73% 67% 62%
<5 42% 51% 50% 50%
<4 22% 29% 30% 29%
<3 10% 15% 12% 12%
- Percent of time fire damage is confined to
the room/structure of origin. 100% 100% 95% 95%
- Percent of time a stop loss*** on Haz-Mat
incidents are achieved within 1 hour of on
scene time. 96% 97% 98% 98%
Output
- Total number of unit responses. 2,530 2,405 3,475 3,690
- Total number of incidents. 1,653 1,455 1,500 1,600
*Dispatch time is tracked in Police Department's Communication Service Level
***Stop loss is the point in time in which the spread of a material has been contained
****Response times have been negatively influenced by two major factors (1)The Spreading
population base is further from our stations (2)Problems with the MDT automated status system
54
Service Level: Provide non emergency services to enhance the survivability of citizens, visitors and
emergency response personnel in our community.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Output
- Total no. of station tours 100 136 120 120
- Total no. of station tour visitors 722 851 2000 1000
- Staff hours committed to station tours 204 453 500 500
- Total no. of public education appearances 82 110 140 150
- Staff hours committed to public education
appearances 0 915 1600 1200
- Staff hours committed to reviewing SOP'S / SOG'S N/A N/A N/A 2100
- Total no. of EMS riders 177 195 150 150
- Staff hours committed to EMS riders. 4,187 3423 4000 4000
Program Name: Training
Service Level: Coordinate training, testing, and support necessary to provide prompt, effective
and efficient response and mitigation for fire, rescue and Haz-Mat emergencies.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Required/actual continuing education hours:
Fire 1780/4252 1780/2477 1200/2600 1200/2500
ARFF (Aircraft Rescue Fire Fighting) 120/559 140/454 140/460 140/250
Haz-Mat (Hazardous Materials) 168/1019 500/1008 500/1500 500/600
- No. of required/actual certifications
maintained. 171/228 169/226 169/226 170/220
- No. of joint training hours with outside agencies N/A N/A N/A 200
Output
- No. of TXFIRS reports generated by CSFD* 4518 3411 4500 4775
- No. of total fire training hours 6121 3939 4500 4200
*TXFIRS reports now generated on every response
55
FIRE DEPARTMENT
FIRE PREVENTION/COMMUNITY ENHANCEMENT
Description & Budget Explanation:
The Fire Prevention/Community Enhancement Division does a number of things related to safety to
prevent fires as well as investigative services to determine the cause and origin of fires. Also
included in this function is the maintenance and enforcement of city ordinances relating to zoning,
sanitation, drainage, nuisance abatement and parking related violations. Fire Prevention is involved
in the development process through the inspection of new buildings to ensure compliance with the
fire code. Public safety and education programs are provided to the citizens of College Station.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $670,035 $695,461 $710,096 $785,833
Position Summary 10 11 11 10
Program Name: Fire Prevention
Service Level: Provide prompt and thorough system acceptance tests and conduct building
fire safety inspections to ensure code compliance.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of time acceptance tests are
conducted within 1 working day of requests. 95% 100% 98% 98%
- Percent of time new business final inspections
are held within one working day of requests. 99% 99% 95% 96%
Efficiency
- No. of inspections per month per officer. 29 22 30 30
- Per capita operating expenditures (for all Fire
Prevention/Code Enforcement activities).* $8.95 $8.28 $9.46 $9.50
Output
- Total # of new construction-and redevelopment site 1000 786 900 900
- No. of systems tests conducted per year. 180 148 150 150
- No. of fire safety inspections of businesses. 900 1,014 1,200 1,200
- Major violation complaint to response time. 1 day 1 day 1 day 1 day
- Minor violation complaint to response time. 3 days 1 days 3 days 3 days
* Major violations are any problems that pose an immediate threat to life, property or the environment.
(Locked exits, sprinkler systems out of service, dumping of hazardous materials, unauthorized burning)
Service Level: Determine fire cause and origin of all fires responses and location by occupancy
of fire injuries/deaths.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of time fire cause and origin are
determined when an investigator is called 98% 98% 98% 98%
56
Service Level: Provide public safety education programs.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of class participants satisfied or
very satisfied with public safety education
programs. 98% 99% 98% 98%
- Percent of College Station Citizens receiving
public safety education programs ** 17% 20% 20%
Output
- No. of participants in fire safety classes. 16,000 11,114 13,000 12,500
- No. of fire safety/code compliance classes. 200 282 280 280
Program Name: Community Enhancement (Code Enforcement)
Service Level: Ensure a healthy and safe community through the timely, proactive, and reactive
enforcement of property standards, codes and ordinances.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of staff time spent on proactive code
enforcement. 40% 80% 75% 75%
- Percent of cases resolved within 90 days. 99% 98% 96% 96%
- Percent of cases resolved by voluntary
compliance. 98% 98% 98% 98%
- % of cases requiring administrative action. 2% 2% 2% 2%
Efficiency
- No. of cases resolved per code employee. 2958 2780 2200 2200
Output
- Total no. of community enhancement cases. 12,077 14,935 13,000 13,000
- No. of premise* cases resolved. 8,875 11,121 12,500 12,500
- No. of proactive cases. 6,074 12,726 9,750 9,750
- No. of cases taking 90 days or more. 26 74 260 250
- 8,834 10,950 12,740 12,750
- No. of cases requiring administrative action. 41 171 260 260
- No. of Weeds & Grass cases. 2,346 3,588 2,000 2,000
- No. of Open storage cases. 1,238 1,644 1,600 1,600
- No. of sanitation related cases. 1,494 2,348 4,200 4,200
- No. of Junk/abandoned vehicle cases. 196 404 200 200
- No. of landscape and land-use zoning cases. 31 227 150 150
- No. of signs-handbills zoning cases. 3,134 2,082 1,500 1,500
- No. of PITY (parking in the yard) cases. 264 280 200 200
- No. of other code enforcement cases. 473 1,212 2,000 2,000
- No. of Code Cases Referred by PD or Dev SVS. ** 132 130 130
- No. of Joint cases with PD or Dev SVS. ** 586 130 130
- Patrol fire lanes (days per week).6666
- No. of parking citations per year. 12,324 16,245 16,000 16,000
*Premise cases are nuisance issues like weeds and grass, junk vehicles, and litter. They also include zoning,
sanitation and drainage ordinances. ** New
No. of cases resolved by voluntary compliance.
57
FIRE DEPARTMENT
EMERGENCY MEDICAL SERVICE
Description & Budget Explanation:
The Emergency Medical Service division provides emergency response to medically related
emergency calls for assistance in College Station and South Brazos County. Automatic and mutual aid
agreements with neighboring entities allow more integrated EMS response to the community.
Training and quality assurance are also a major function of the division.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $1,919,921 $1,954,377 $2,014,978 $2,268,127
Position Summary 31 31 31 31
Program Name: Emergency Medical Services
Service Level: Provide timely response, prompt patient assessment, quality treatment, and
transport.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of ALS response time, which consists
of dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>6 30% 23% 32% 32%
<6 70% 77% 69% 69%
<5 50% 69% 53% 50%
<4 29% 40% 31% 30%
<3 13% 17% 11% 5%
- Percent of time patient's condition remained
the same or improved during transport. 97% 99% 85% 95%
Output
- No. of ALS/BLS responses.** 980/530 1439/1154 900/2400 950/2550
- Total no. of unit responses. 4,568 4,687 4,900 5,200
- Total no. of incidents. 2,554 2,754 2,800 3,000
*Dispatch time is tracked in Police Department's Communication Service Level.
**Advanced life support (ALS) treatment including the administration of medications,
defibrillation/cardioversion (electric shocks to the heart), intravenous (IV) fluid therapy, advanced airway
management, such as intubation, and blood pressure control with MAST (military anti-shock trousers).
Basic life support (BLS) treatment including CPR, splitting, bandaging, spinal immobilization, and oxygen
therapy.
58
Service Level: Coordinate training, medical direction, and support necessary to provide timely
response, prompt patient assessment, quality treatment and transport.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Required/actual continuing education hours:
EMT-Basic 20/42 20/33 20/34 20/20
EMT-Intermediate 30/42 30/33 30/34 30/30
EMT-Paramedic 40/42 40/33 40/34 40/40
- Percent of EMS patient reports reviewed for
completeness, protocol compliance and
safety adherence. 18% 31% 40% 50%
- No. of required/actual certifications
maintained. 197/235 195/233 196/239 196/240
- No. of staff hours committed to protocol review N/A N/A N/A 2,100
Output
- No. of EMS patient reports generated by
CSFD. 3000 3,350 3,500 3,725
- No. of EMS training hours. 5000 5,145 7,500 5,000
** This item will be undergoing a continuous improvement evaluation
59
PUBLIC WORKS
ADMINISTRATION
Description & Budget Explanation:
The Administration Division serves as the primary customer contact point, and provides administrative support for
the nine divisions of the Public Works Department.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $509,950 $520,624 $567,037 $481,288
Position Summary 7776
Program Name: Administration
Service Level:Provide prompt and reliable service to our customers both internal and external.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent of internal customers satisfied on
customer survey. 95% 95% 95% 95%
Efficiency
-No. of output items per support staff. 3,500 3,800 3,800 4,000
Output
-No. of purchase requests submitted
annually. 1,200 1,250 1,250 1,300
-No. of work orders assigned annually. 13,000 12,000 12,000 12,000
-No. of quarterly reports annually. 4 4 4 4
60
PUBLIC WORKS
FACILITIES MAINTENANCE
Description & Budget Explanation:
The Facilities Maintenance Division is responsible for the maintenance of the City's office spaces and
buildings.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $961,010 $1,022,913 $1,090,591 $1,274,389
Position Summary 6777
Program Name: Facilities Maintenance
Service Level:Maintain clean, safe, and comfortable working environment for City employees,
customers, and citizens.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on customer survey. 90% 87% 90% 90%
Efficiency
-Average response time to emergency
repairs. 1 Day 1 Day 1 Day 1 Day
-Ratio of emergency repair hours to
total of all maintenance hours. 1% 2% 3% 3%
-Work orders per employee. 284 277 280 290
-Total direct dollar cost/square foot of all
maintained facilities $2.75 $2.75 $2.75 $2.75
-Custodial cost per square foot. $1.20 $1.20 $1.20 $1.20
Output
-No. of Work orders annually. 1,419 1,661 1,680 1,750
-Total No. of labor hours to Work orders. 8,034 8,568 8,175 8,750
-Labor hrs to preventative maintenance. 905 1,785 1,300 2,000
-No of labor hrs to maintenance projects. 2,131 1,547 1,600 1,700
-No of labor hours to emergency repairs. 141 164 190 200
61
PUBLIC WORKS
STREET MAINTENANCE
Description & Budget Explanation:
This Division is responsible for the repair and maintenance of City streets and the annual residential
street rehabilitation program. The Streets Maintenance Division also provides barricades for special
events such as bonfire, football games, parades, etc. and emergencies such as flooding, fires, ice
storms and hazardous materials spills.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $2,295,119 $2,316,521 $2,271,618 $2,375,313
Position Summary 23 22 22 22
Program Name: Street Maintenance
Service Level: Provide regular maintenance and care of city streets.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of pavement greater than or
equal to level "C" 95% 95% 95% 95%
(random sample of pavement inventory)
- Percent of pavement greater than or
equal to level "B"*N/A 75% 75% 75%
(random sample of pavement inventory)
- Percent of citizens satisfied with street
condition 95% 67% 95% 95%
Efficiency
- Cost per capita $28.50 $33.00 $28.50 $28.50
- Cost per lane mile of sealcoat $76 $0 $76 $76
- Cost per mile of overlay $26,980 $23,232 $26,980 $26,980
Output
- No. of street repair work orders 630 800 700 700
- No. of lane miles of street sealcoated 40.6 25 40 40
- No. of lane miles of street overlay 1.2 20 20 20
*New measure in FY '03
62
PUBLIC WORKS
TRAFFIC SIGNS AND MARKINGS
Description & Budget Explanation:
This division is responsible for the installation and maintenance of traffic signs and pavement
markings.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $142,341 $164,925 $216,046 $328,870
Position Summary 2 233
Program Name: Traffic Signs and Markings
Service Level: Maintain, repair, and install street signs and pavement markings to provide safe
and efficient movement of motorists, bicyclist, and pedestrian.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Missing stop sign replacement time 1 hr 1 hr 1 hr 1 hr
- Replacement time for all other regulatory
signs 96 hrs 72 hrs 72 hrs 72 hrs
Efficiency
- Cost per work order $92 $89 $95 $100
- No. of work orders per employee 756 749 750 750
Output
- Total No. of work orders per year 1058 1873 1850 1850
- No. of stop signs replaced 454 406 400 400
63
PUBLIC WORKS
TRAFFIC SIGNALS
Description & Budget Explanation:
The Traffic Division is responsible for the repair and maintenance of traffic signals.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $460,322 $485,392 $534,939 $583,113
Position Summary 5 5 5 5
Program Name: Traffic Signals
Service Level: Maintain and repair traffic signals and school warning devices to provide safe and
efficient movement of vehicles and pedestrians.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage of system available 100% 100% 100% 100%
Efficiency
- Cost per work order $271 $303 $305 $300
- Cost per intersection $2,915 $3,714 $2,600 $3,000
- Total system downtime per year
(5 hour power outage) 0 hr 280 hrs 0 hrs 0 hrs
- Response time to after-hours calls 1 hr 1 hr 1 hr 1 hr
Output
- No. of maintenance and repair work orders 1,651 1,599 1,700 1,750
- No. of signal bulbs replaced 1,886 1,935 1,500 2,000
- No. of signal heads replaced & repaired 13 15 15 15
- No. of operation hours per year 490,560 525,600 525,600 525,600
64
PUBLIC WORKS
ENGINEERING
Description & Budget Explanation:
Engineering is responsible for managing the capital improvement program and construction
inspection of the infrastructure of private development. This includes projects such as street
construction and rehabilitation, drainage projects, water and wastewater utilities, sidewalks and
bikeways, and public facilities.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $609,672 $629,111 $692,635 $1,170,883
Position Summary 11 10 10 17
Program Name: Engineering
Service Level: Provide for effective and efficient use of Capital Improvement Funds,
strategic issues; and management of department function.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of identified projects controlled by
Engineering under contract 89% 91% 90% 95%
- Percent of CIP budget controlled by
Engineering under contract 98% 95% 90% 95%
- Percent of budgeted capital projects designed
and constructed within budget 100% 100% 100% 100%
Efficiency
- Administrative cost per project $14,416 $13,352 $13,853 $21,037
Output
- No. of CIP projects planned. 45 47 50 50
65
PUBLIC WORKS
DRAINAGE MAINTENANCE
Description & Budget Explanation:
The Drainage Maintenance Division is responsible for the care and maintenance of the drainage
ways throughout the City.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $367,854 $345,119 $545,564 $661,536
Position Summary 5 6 9 10
Program Name: Drainage Maintenance
Service Level: Provide a drainage maintenance program that keeps the storm carrying capacity of
the system adequate in College Station.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Cost per capita per year for flood damage to
structures (target not to exceed $2.00) $0 $0 $0 $0
- Right of way mowing program will maintain
vegetation in 100% compliance with the City's
weed ordinance. N/A N/A 100% 100%
Efficiency
- Cost per mile of right way mowing $115.20 $120.50 $121.30 $121.30
- Cost per mile of herbicide $0.88 $0.88 $0.88 $0.88
- Cost per mile of creek cleaning $80.99 $81.00 $81.00 $81.00
- Mow right of way on a 30 day cycle N/A N/A $30.00 $30.00
Output
- No. of miles of right way mowing 445 450 465 465
- No. of miles of herbicide 460 460 460 460
- No. of miles of creek cleaned 9 12 19 19
66
PUBLIC WORKS
SANITATION
Description & Budget Explanation:
The Sanitation Division is responsible for the collection of all municipal refuse, recycling and
commercial refuse.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $3,974,599 $3,764,983 $3,963,456 $4,442,165
Revenue Summary $4,372,857 $4,691,400 $4,882,100 $5,179,700
Position Summary 35.5 36.5 36.5 36.5
Program Name: Residential Collection
Service Level: Provide residential solid waste collection to College Station citizens.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of missed collection reports per week 0.16% 0.15% 0.14% 1.00%
Efficiency
- No. of labor hours per ton of household
garbage 1.44 1.49 1.44 1.7
- No. of labor hours per ton of bulky waste 3.98 3.88 4.01 4.9
- No. of labor hours per ton of Clean Green 3.54 3.96 5.09 6.5
- Cost per ton of household garbage $72.58 $72.12 $77.31 $80.00
- Cost per ton of bulky waste $201.27 $187.37 $214.62 $240.00
- Cost per ton of Clean Green $178.75 $191.31 $272.32 $320.00
- Residential monthly rate $10.70 $11.70 $11.70 $11.70
Output
- No. of household tons collected 10,558 10,846 11,216 12,000
- No. of bulky tons collected 4,194 4,571 4,424 5,000
- No. of Clean Green tons collected 2,958 2,640 2,500 2,500
67
Program Name: Residential Recycling
Service Level: Provide residential recycling collection to College Station citizens.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of missed collection reports per week N/A N/A N/A 1.00%
- Percent of Residential Municipal Solid Waste
(MSW) diverted annually 27.47% 22.75% 22.00% 22.00%
- Lbs. Collected per household 12.1 11.1 13.7 15
Efficiency
- Cost per ton, recycling $230.12 $250.41 $200.00 $220.00
- Revenue per ton, recycling $25.72 $37.36 $36.98 $20.00
- Net cost per ton, recycling (cost-revenues-
avoided disposal costs) $181 $190 $190 $200
Output
- No. of tons collected, recycling 941 826 1,000 1,000
- Avoided landfill costs $22,113 $19,411 $23,500 $23,500
Program Name: Commercial Collection
Service Level: Provide sanitation to College Station businesses and apartments.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of missed collection reports 0.067% 0.035% 0.051% 1.000%
Efficiency
- Labor-hours per ton 0.81 0.78 0.75 1.00
- Cost per ton $40.89 $37.85 $40.37 $40.00
.
Output
- No. of tons collected 32,364 33,402 34,712 36,000
68
PUBLIC WORKS
FLEET
Description & Budget Explanation:
The Fleet Services Division is responsible for the care and maintenance of all vehicles and
equipment in the City fleet.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $1,118,865 $1,241,421 $1,160,655 $1,460,082
Position Summary 15 15 15 15
Program Name: Fleet Services
Service Level:Provide prompt, reliable maintenance service at cost effective rates.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-% satisfied on customer service survey. 92% 87% 93% 92%
Efficiency
-PM as a percentage of total work orders N/A 70% 65% 67%
-Mechanic efficiency percentage. 72% 76% 75% 77%
Output
-No. of vehicles per mechanic. 45 46 47 48
-No. of hours logged to work orders. 11,402 12,618 13,100 14,000
-Shop rate per hour. $52.00 $52.50 $52.00 $52.00
69
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
OPERATIONS
Description & Budget Explanation:
The Brazos Valley Solid Waste Management Agency is responsible for the operation of the Rock Prairie
Road Landfill, a regional landfill serving the Cities of College Station and Bryan, Texas A&M University
and the 19 surrounding counties.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $4,497,736 $4,675,221 $9,264,351 $3,262,496
Revenue Summary $5,924,208 $5,572,034 $4,877,882 $5,030,000
Position Summary 26.5 25.5 25.5 27.5
Program Name: Operations
Service Level:Provide Landfill disposal services to the Cities of College Station and Bryan,
Texas A&M University and the surrounding counties.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- In compliance with TNRCC regulations. YES YES YES YES
Efficiency
- No. of labor hours per ton of waste received at the 0.1594 0.138 0.19 0.19
landfill for disposal.
- Cost per ton of waste received at the landfill $16.60 $14.39 $12.00 $12.00
for disposal.
Output
- No. of tons diverted from landfill disposal to be 30,000 7,376 1,500 10,000
reused or recycled.
(i.e.. Clean concrete, white goods, clean soil)
- Landfill Density survey results (lbs. per CY) 1,202 1,202 1,250 1,300
70
ELECTRIC FUNDS
OPERATIONS
Description & Budget Explanation:
The Operations Division is responsible for the warehousing of supplies used in City operations, and
the purchase and distribution of electric power to the customers of the electric utility.
FY 02 FY 03 FY 04 FY 05
Actuals Actuals Estimate Approved
Budget Summary $39,694,498 $45,780,462 $37,413,778 $37,243,001
Revenue Summary $45,826,060 $47,042,389 $47,513,900 $49,631,000
Position Summary 59.5 58.5 58.5 62.5
Program Name: Electrical Division
Service Level: Provide reliable electric service to the citizens of College Station.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actuals Actuals Estimate Approved
Effectiveness
- Total % of time customer will be with
power for the previous 12 months 100.00% 99.99% 99.99% 100.00%
- Avg. outage time in min. experienced
per interruption (CAIDI) 30.00 5.85 8.00 18.00
- Avg. number of outages experienced
per customer (SAIFI) 1.00 1.33 1.40 1.20
Output
- Number of residential job orders consisting
of temporary services installed and removed,
conduit installation and service conductor 1,942 2,505 N/A 2,200
- Number of primary conductor in ft. installed 180,000 112,475 N/A 125,000
- Number of customer service job orders
consisting of trouble calls, street and security
light repairs, and customer concerns 2,144 2,078 N/A 2,300
- Number of commercial electric revenue
meters tested 2,300 1,210 1,350 1,350
- Number of residential electric revenue
meters tested 2,600 1,961 2,000 2,000
- Estimated average revenue savings $66,773 $69,905 $52,000 $50,000
71
Service Level:Provide education and incentives to increase existing and new home efficiencies in
College Station
Performance Measures FY 02 FY 03 FY 04 FY 05
Actuals Actuals Estimate Approved
Effectiveness
-Number of certified Good Cents homes
and high efficiency air conditioner
replacements for fiscal year 320 320 236 202
-Annual kW. Avoided/reduced 617 627 524 331
- Cumulative avoided/reduced kW based
on 10 yr. equipment lifespan 32,248 35,928 36,445 35,068
- Number of on-site energy audits performed
on commercial and residential 112 111 110 40
- Annual estimated savings to customer $144.49 $146.84 $148.30 $122.97
72
WATER FUND
WATER OPERATIONS
Description & Budget Explanation:
The Water Operations Division is responsible for the supply and delivery of water.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $3,019,212 $3,021,363 $3,370,735 $3,652,021
Revenue Summary $9,142,693 $9,212,304 $8,329,800 $9,269,100
Position Summary 31 31 31 28
Program Name: Water Production & Distribution
Service Level: Provide reliable water service to the citizens of College Station.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actuals Actual Estimate Approved
Effectiveness
- Average customer outage duration in
minutes for the previous 12 months. 22.8 33.74 20 20
- Average outage time in hours
experiences per interruption. 2 0.068 0.92 1.5
- Average number of outages experienced
per customer. 0.19 0.003 0.003 0.17
- Compliance with all regulatory requirements. 100% 100% 100% 100%
- Compliance with all water quality
monitoring requirements. 100% 100% 100% 100%
Efficiency
- Maintain O & M cost within +/- 10%
of $0.92 per 1,000 gal. $1.00 $0.88 $0.98 $0.98
- Percent of unaccounted water
(Industry average of unaccounted water 10.1%) <10% 9% <10% <10%
Output
- Number of new services completed. 1,440 996 1,350 1,560
- Number of water meters tested. 950 565 950 1,025
Service Level: Provide education and incentives to increase awareness of water and wastewater system,
and reduce overall per capita consumption.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actuals Actual Estimate Approved
Effectiveness
- Annual per person (capita)
water use per day. 149 128 137 147
- Avoided water and wastewater consumption
through water education programs (million gallons) 0.733 0.695 0.6 1.0
Output
- Total number of customers contacted through all
outreach and training programs. 6,000 6,870 5,500 6,500
-Total number of customers trained on water and
wastewater resource issues 800 800
73
WASTEWATER FUND
WASTEWATER OPERATIONS
Description & Budget Explanation:
The Wastewater Operations Division is responsible for the collection and treatment of wastewater in
the City.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $2,931,523 $3,103,584 $3,666,281 $3,717,963
Revenue Summary $8,315,973 $8,807,048 $9,045,900 $1,011,055
Position Summary 38 38 43 44
Program Name: Wastewater Collection & Treatment
Service Level: Provide reliable wastewater service to the citizens of College Station.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Average customer stoppage duration in
minutes. 76 53.31 72 75
- Average number of stoppages experienced
per customer. 0.015 0.0001 0.001 0.008
- Compliance with all Regulatory requirements.100% 100% 100% 100%
- Compliance with all water quality
monitoring requirements. 100% 100% 100% 100%
- Compliance with all permit reporting requirem 100% 100% 100% 100%
Efficiency
- Maintain O & M cost
(within +/- 10% of $1.38 /1,000 gal.) $1.19 $1.23 $1.38 $1.38
Output
- Number of new services completed. 1,400 687 1,220 1,540
74
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
ADMINISTRATION
Description & Budget Explanation
The Administration Division is responsible for administrative support of the Office of Technology and Information
Services. The Action Center, included in this division, serves as the initial contact for City-wide technology support.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $429,544 $474,404 $534,641 $415,138
Position Summary 6555
Program Name: Office of Tech. and Info. Services Action Center
Service Level:Coordinate Administration, MIS/GIS, Communication service requests and provide
administrative support to OTIS.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on internal service survey. 96% 98% 90% 90%
Efficiency
-Communication requests per staff
member. (3) 125 119 100 100
- MIS/GIS requests per staff member. (3) 1,077 1,087 1,000 1,000
-No. of requests resolved by Action Center. (3) 281 249 220 220
Output
-No. of Communication requests processed. 376 356 300 300
-No. of MIS/GIS request processed. 3,232 3,261 3,000 3,000
-No. of requests resolved by Action Center. 843 746 660 660
75
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
E-Government
Description & Budget Explanation:
The E-Government Division is responsible for the city’s Internet and Intranet sites.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $0 $57,643 $131,424 $105,473
Position Summary 0011
Program Name: Communications
Service Level:Provide professional and helpful customer service to City staff and citizen's that
require assistance or information from the City's Internet and/or Intranet sites.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on survey. N/A N/A 85% 85%
Efficiency
-Percent of trouble calls (dead, incorrect or malfunctio N/A N/A 92% 90%
corrected with one business day of notification
Output
-Number of additional Intranet/Internet functions N/A N/A N/A 10
-Number of additional Intranet/Internet/Phone
applications N/A N/A 3 2
76
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
MANAGEMENT INFORMATION SERVICES
Description & Budget Explanation:
The Management Information Services Division is responsible for the maintenance of the City’s
microcomputers, mid range computers, networks, operating systems, application software, and
networking software.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $1,654,473 $1,689,091 $1,758,083 $2,036,140
Position Summary 15 14 14 14
Program Name: Management Information Systems - MIS
Service Level:Provide professional and helpful customer service to city computer users in all City Departments.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on annual customer survey 92% 95% 85% 85%
-Problem resolution/repair of computer
systems percent within one business day. 94% 94% 95% 93%
-No. of service/repair calls. 2,869 2,774 2,500 2,500
-Percent service calls for priority one
applications closed within 4 hours. 100% 100% 99% 99%
-Non-Problem request for service 1815 1561 1,600 1,500
Efficiency
-Public Safety Dispatch System up-time
7 days/week, 24 hrs./day 100% 100% 99% 99%
-Midrange systems and wide area networks
up-time, 5 days/week, 9 hrs./day 100% 100% 99% 99%
Output
-No. of hrs. of up-time for Public Safety Dispatch
systems/applications N/A N/A N/A 26,280
-No. of hrs. of up-time for midrange and wide area network
systems/applications N/A N/A N/A 219,000
*Internal survey not done for this year
77
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
GEOGRAPHIC INFORMATION SYSTEMS
Description & Budget Explanation:
This Division is responsible for the development and maintenance of the Geographic Information System (GIS).
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $211,778 $178,969 $179,774 $206,207
Position Summary 2.5 2.5 2.5 2.5
Program Name: Geographic Information Service - GIS
Service Level:Design, implement, provide, and maintain up-to-date, geographically accurate and
complete coverage’s with associated attribute information for all City departments.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied on internal survey. 94% 97% 90% 90%
Efficiency
-Map requests completed within 2 work days N/A 82% 89% 95%
or by date requested.
-Percent of GIS data layers up-to-date N/A N/A N/A 80%
at any given time
Output
-No. of maps produced. 1,875 300 200 150
Input
-No. of additional GIS data layers/integrations N/A 6
-No. of additonal GIS integrated applications N/A 2
78
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
COMMUNICATION SERVICES
Description & Budget Explanation:
The Communication Services Division is responsible for maintaining the city’s telecommunications
infrastructure. This includes the telephone and radio systems of the City. These systems are crucial
to areas including Public Safety, Public Utilities, and Public Works.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $532,237 $542,951 $575,590 $585,545
Position Summary 5666
Program Name: Communications
Service Level:Provide professional and helpful customer service to City staff requiring phone,
radio, and cable needs.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent of emergency work orders
responded to within 2 hours. 100% 100% 98% 98%
-Percent of routine work orders responded
to within one business day. 99% 99% 98% 98%
-Percent satisfied on survey. 93% 89% 85% 85%
Efficiency
-No. of work orders per staff annually. 309 166 180 200
Output
-Total number of work orders. 1,544 995 900 1,000
79
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
PRINT /MAIL
Description & Budget Explanation:
The Print/Mail Division is responsible for the delivery of interoffice and external mail received at
City Hall and the 15 offsite locations. Print/Mail is also responsible for in-house printing needs,
and sign making.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $353,140 $363,143 $344,292 $376,594
Position Summary 5555
Program Name: Print/Mail
Service Level:Provide professional and helpful customer service to City staff requiring printing
and design needs, mail guidance,and signs.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-% satisfied on annual customer survey. 95% 97% 93% 93%
Efficiency
-% of incoming mail delivered within 24 hrs. 100% 100% 100% 100%
-% of print work orders completed within
5 days. 93% 95% 92% 90%
-No. of annual print work orders per staff. 526 502 500 500
Output
-No. of printing services work orders. 1,578 1,507 1,500 1,500
-No. pieces of outgoing mail (w/o utility bills). 214,722 238,646 240,000 242,000
80
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
UTILITY CUSTOMER SERVICE
Description & Budget Explanation:
The Utility Customer Service Division is responsible for connecting and disconnecting water and electric meters
reading those meters and provide billing and collection services for the city to all customers of electric, water, sewer,
sanitation and drainage services.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $1,447,074 $1,580,146 $1,775,693 $1,861,163
Position Summary 30.5 30.5 30 30
Program Name: Utility Customer Service
Service Level:Provide exceptional customer service to support the delivery of electric, water,
sewer, sanitation, and drainage services to the citizens of College Station.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent satisfied with courtesy of personnel 96.2% 94.0% 92.0% 90.0%
on citizen survey.
-Percent satisfied with knowledge of personnel 93.2% N/A 92.0% 90.0%
on citizen survey.
Efficiency
-No. of customers per day per walk-up
employee. 80 84 80 80
-Annual number of processed bills per
employee. 17,797 18,504 18,000 18,000
-Cost per bill. $4.05 $4.24 $4.50 $4.50
-Percent of bad debt expense annually. 0.37% 0.42% 0.50% 0.50%
Output
-No. of incoming calls. 79,514 82,018 80,000 82,000
-No. of bills annually. 355,944 370,083 380,000 385,000
-No. of payments. 388,579 404,742 405,000 410,000
-No. of walk-up customers. 70,475 73,888 70,000 70,000
-No. of service orders. 79,975 81,282 80,000 81,000
81
Program Name: Meter Service
Service Level:Provide timely connection and disconnection of electric and water services.
Maintain service installations to ensure accurate recording of utility consumption.
Obtain accurate and timely readings for all electric and water meters.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Same day service percentage. 99.99% 99.99% 99.99% 99.99%
-Read accuracy percentage. 99.93% 99.90% 99.92% 99.90%
Efficiency
-No. of completed service orders per person. 24,029 31,863 26,000 26,000
-No. of completed routine checks of electric
meters per person annually. 1,638 1,804 1,400 1,450
-No. of meters read daily, per person. 381 399 400 400
-Cost per meter read $0.30 $0.31 $0.40 $0.40
Output
-No. of service orders completed. 48,057 63,726 75,000 75,000
-No. of meters/readings checked out. 3,275 3,607 3,000 3,000
-No. of theft/tampering incidents discovered. 34 31 20 20
-No. of utility payments taken in the field. 1,435 1,574 1,450 1,450
-No. of meters read annually. 525,412 552,949 540,000 545,000
Input
-No. of full-time technicians. 2 2 2 2
-No. of full-time meter readers. 6 6 6 6
-No. of full-time commercial meter readers. 1 1 1 1
82
FISCAL SERVICES
ADMINISTRATION
Description & Budget Explanation
The Fiscal Services Administration Division assists departments in delivering services through effective financial
management. This activity is accomplished through the review of financial aspects of contracts, and administration of
the finance, accounting, purchasing, risk management, and municipal court functions. Cash and debt management is
also performed by this office.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $322,217 $351,849 $371,187 $403,369
Position Summary 3 3 3.5 3.5
Program Name: Fiscal Services - Information
Service Level:Provide accurate and timely information to the council and staff for use in
planning, setting goals, and monitoring programs.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Annual internal survey
of satisfaction rate. 88% N/A N/A N/A
Efficiency
-Percent of all contracts reviewed
within 2 working days of receipt. 86% 88% 90% 95%
-Percent of reports completed
within 20 working days of the 75% 100% 100% 100%
end of the period.
Output
-No. of contracts reviewed annually. 283 286 285 275
-No. of quarterly reports. 4 4 4 4
Program Name: Fiscal Services - Operations
Service Level:Administer cash and debt operations of City through management of cash flows,
investments, and payments.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Output
-Provide monthly market-to-market report. 12 12 12 12
83
FISCAL SERVICES
OFFICE OF BUDGET AND STRATEGIC PLANNING
Description & Budget Explanation:
The Office of Budget and Strategic Planning is responsible for the preparation, monitoring and
review of the annual budget. The budget activity involves working to ensure the overall policy goals
of the City are reflected in the way funds are allocated and spent. The office also reviews expenditures
to determine whether the overall policy goals were met. The office is also responsible for the City’s
Strategic Planning efforts. This involves working with the City Council and departments on a
strategic planning effort to proactively plan for the future. The office is responsible for ongoing
organizational review. The ongoing organizational review involves the development and monitoring
of service levels and performance measures as well as the ongoing review and improvement of City
processes.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $281,181 $283,698 $285,164 $337,111
Position Summary 4.5 4 4 5
Program Name: Budget Preparation, Monitoring and Review
Service Level:Prepare, monitor and review all aspects of the annual budget.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent of total annual actual operating expenditures of
budget. 86% 85% 95% 95%
-Percent of survey respondents satisfied or very
satisfied with services provided by Budget
Office. 96% 91% N/A* 92%
-GFOA budget award received YES YES YES YES
Efficiency
-Time per budget adjustment. 10 days 5 days 10 days 7 days
-Time per budget analysis project. 5 days 7 days 7 days 5 days
Output
-No. of budget and contingency transfers
processed. 35 50 45 50
-No. of budget amendments processed.2222
-No. of budget analysis reviews completed. 15 15 12 20
*Internal Survey scheduled for Fall 2004
84
Program Name: Strategic Planning
Service Level:Coordinate organizational review functions to improve the performance of the
organization.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Efficiency
-Development Time per Department 5 year
plan. N/A 6 Months 6 Months 6 Months
Output
-Number of Department 5 year Plans
complete. 0 7 10 15
-Strategic Plan Updates completed.2114
Program Name: Organization Review and Improvement
Service Level:Conduct organizational review functions to improve the performance of the
organization.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent of departments surveyed satisfied or
very satisfied with organizational review. 88% 91% N/A* 92%
-Pecent of departments satisfied or very
satisfied with continuous improvement
assistance provided by the Budget Office. 86% N/A N/A* 90%
-Percent of organizational reviews conducted
resulting in marked improvement in process. N/A N/A N/A 75%
Output
-No. of organization reviews conducted.0114
-No. of process improvement teams.7114
*Internal Survey scheduled for Fall 2004
85
FISCAL SERVICES
ACCOUNTING
Description & Budget Explanation:
The Accounting Division is responsible for processing, recording, and reporting all financial transactions of the City.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $674,821 $724,393 $761,286 $772,728
Position Summary 11.5 11 11 11
Program Name: Accounting
Service Level:Provide accurate and timely information to customers.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Receive the Certificate of Achievement for
Excellence in Financial Reporting from
GFOA for the Comprehensive Annual
Financial Report. YES YES YES YES
-Receive an unqualified audit opinion from
external auditors. YES YES YES YES
-Satisfaction rate on annual customer survey. 91% 95% 95% 95%
Efficiency
-Percent of month-end transactions
recorded by the 10th business day of each
month. 96% 94% 95% 95%
-Complete and submit CAFR to GFOA by March 31 YES YES YES YES
-Complete financial statements by January 31 NO(a) YES YES YES
Output
-No. of month-end transactions recorded by
the 10th business day of each month. 266 256 296 296
(a) We were granted a 30 day extension.
86
Service Level:Process and record all financial transactions for the City in an accurate,
efficient, and timely manner.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent of vendor invoices paid within 30 days
of invoice date. 92% 93% 90% 90%
-Receive an unqualified audit opinion from
external auditors. YES YES YES YES
-Satisfaction rate on annual customer survey. 91% 95% 95% 95%
-Percent of completed general ledger
reconciliations and updated within 30 days of
the period close date. 75%(a) 94% 94% 95%
-Ratio of correcting journal entry transactions
to total journal entry transactions. 0.40% 0.24% 0.20% <1%
Efficiency
-Admin. cost per A/P transaction. $3.79 $2.50 $5.31 $5.25
-Admin. cost per A/P check. $8.05 $9.63 $11.75 $11.50
-Admin. cost per vendor invoice. $5.91 $4.96 $5.55 $5.50
-Dollar cost per payroll check. $4.59 $1.21 $1.80 $1.75
-Accounts receivable collection rate. 87% 78%(b) 110% 95%
Dollar cost per billing transaction. $2.27 $5.48 $4.88 $4.75
Dollar cost per cash receipts transaction. $0.63 $1.01 $0.97 $1.00
Output
-No. of A/P transactions. 41,160 55,168 31,694 31,750
-No. of journal entry transactions 339,662 471,025 495,356 495,500
-No. of correcting journal entry transactions 1,362 1,153 750 1,000
-No. of A/P checks. 19,382 14,328 14,324 14,500
-No. of vendor invoices paid. 26,393 27,781 30,294 30,500
-No. of payroll checks. 23,477 24,601 25,492 25,750
-Amounts collected. $8,684,488 $7,721,975 $8,484,678 $7,500,00
-No. of billing transactions. 16,466 15,805 14,282 14,500
-No. of cash receipt transactions. 39,340 33,441 29,182 30,000
-No. of general ledger reconciliations. 614 388 376 375
Service Level:Effectively administer cash and treasury operations of the City through
cash flow management and investing.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Portfolio rate of return as a percentage of similarly
weighted average maturity treasury notes.* 100% 100% 110% 100%
Efficiency
-Percent of available cash invested. 99% 99% 99% 99%
Output
-Annual dollar amount of investment income
earned. 6,750,000$ 6,750,000$ 2,800,000$ 2,800,000$
(b) Changes in Medicare/Medicaid reimbursement formulas resulted in lower than expected collections.
87
FISCAL SERVICES
PURCHASING
Description & Budget Explanation:
The Purchasing Division assists City departments in acquiring quality products and services in an efficient manner
and at favorable prices. Purchasing also maintains open communication with City departments and vendors.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $257,637 $277,898 $284,332 $287,431
Position Summary 4.5 4 4 4
Program Name: Purchasing
Service Level:Acquire quality goods and services in a timely and efficient manner within
legal parameters for continued City operations.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Satisfaction percentage on annual survey of
departments. 83% 89% 85% 85%
-Satisfaction percentage on annual vendor
survey. 90% N/A 90%N/A 1
-Percent of total expenditures done through
cooperative purchasing agreements. 8% 7% 7% 10%
-Percent of City's purchase transactions
processed through field purchase orders
and procurement cards. 95% 96% 94% 95%
-Percent of City's dollars handled through the
purchasing department for commodities
and services. 89% 88% 90% 90%
-Percent of total dollars utilizing blanket
contracts. 20% 13% 15% 20%
-Percent of active suppliers accounting for
80% of City expenditures.* 3% 5% 5% 5%
Efficiency
-Average cost per purchase order. $194 $231 $225 $230
Output
-Total dollar value of all City purchases. $49,638,186 $52,508,048 $55,000,000 $55,000,000
-No. of cooperative agreements in which
the City participates. 9 10 11 11
-No. of FPO’s and procurement card
transactions processed by departments. 26,407 27,520 26,000 26,500
-Dollar value of P.O.’s processed by
Purchasing staff. $44,351,360 $45,990,802 $50,000,000 $50,000,000
-No. of the following purchasing activities:**
one-time bids 71 75 75 75
annual bids 37 42 30 35
formal contracts/agreements 198 235 220 225
-Total Number of active suppliers 2,353 2,318 2,500 2,500
1 External Vendor Survey is conducted bi-annually
88
Service Level:Effectively and efficiently manage and dispose of surplus assets to obtain
the greatest value for the City.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percentage of all surplus disposed within 6
months of being identified as surplus. 100% 100% 100% 100%
Efficiency
-Recovery Percentage on surplus property.25% 11% 20% 20%
-% of original value of heavy equipment and
vehicles recovered through disposal methods. 19% 17% 18% 18%
Output
-Net amount received after expenses of
disposition. $118,584 $257,724 $250,000 $250,000
89
FISCAL SERVICES
RISK MANAGEMENT
Description & Budget Explanation:
The Risk Management Division is responsible for providing programs that minimize the City’s exposure to physical
and financial loss. The Division resolves claims filed against the City and has programs established to reduce potential
claims to the City. These programs include safety classes and inspections.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $157,310 $195,600 $238,782 $258,147
Position Summary 2.5 3 3 3
Program Name: Claims
Service Level:To manage and process claims in the most cost effective manner providing maximum cost
control to the City.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Average cost paid per claim:
Auto Physical Damage * $446.42 675.00$ 750.00$
Auto Liability Property Damage * $4,000.00 850.00$ 1,000.00$
Auto Liability Bodily injury * N/A 8,550.00$ 8,750.00$
General Liability Property Damage * N/A 185.00$ 200.00$
General Liability Bodily Injury * N/A 1,365.00$ 1,450.00$
Workers Compensation Medical Only * $518.00 575.00$ 700.00$
Workers Compensation Lost Time * $4,577.00 4,250.00$ $4,000
-Average subro claim collected:
SUBRO * $1,479.00 $1,075 $1,000
Efficiency
-Net closing ratio: *
APD% * 94% 95% 95.0%
ALPD% * 96% 95% 95.0%
ALBI% * 96% 95% 95.0%
GLBI% * 0% 95% 95.0%
WCMO% * 59.2% 70% 70.0%
WCLT% * 87.5% 85% 85.0%
SUBRO% * 69.8% 95% 95.0%
-Total P/C Fund Claim Payments. * $119,589.00 $150,000 $255,000
-Total W/C fund claim payments. * $122,021.00 $313,500 $380,000
-Total subrogation collected. * $75,452.00 $72,500 $70,000
Output
-No. contracts reviewed. * 36 48.00$ 48
-No. insurance certificates reviewed. * 48 $60 60
-No. CRC attended. * 15 $24 24
-No. training classes/materials provided. * 6 $75 60
* These are new performance measures that are being tracked in FY04.
More information will be provided as historical information is captured.
90
FISCAL SERVICES
MUNICIPAL COURT
Description & Budget Explanation:
Municipal Court provides a competent court system with quality service through the utilization of effective and
efficient operating procedures.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $680,062 $733,693 $878,116 $1,131,922
Revenue Summary $2,959,527 $3,151,014 $4,000,000 $4,000,000
Position Summary 13.5 14 16 18
Program Name: Case Maintenance
Service Level:Provide quality service while providing the City with administration for cases
filed for enforcement of Class C misdemeanors.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Input
-Total number of new cases. 41,607 49,301 50,000 52,000
Effectiveness
-Percent of citizen survey respondents rating
Court personnel as somewhat or very
courteous. 84% 81% 85% 85%
-Percent of citizens survey respondents rating
Court personnel as somewhat or very
knowledgeable. 93% 87% 85% 85%
Efficiency
-Percent of cases disposed. 67% 81% 85% 85%
Output
-No. of cases disposed. 27,697 39,738 42,500 44,200
-No. of non parking citations processed. 31,765 34,269 35,000 36,000
-No of parking citations processed. 9,842 15,170 11,000 12,000
-No. of failure to appear cases processed. 2,950 4,110 4,000 4,000
-No. of walk-in customers 17,000 25,000 25,000 25,000
91
Program Name: Case Information/Processing
Service Level:Provide public with accurate information regarding their dealings with the court.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent of payments processed within
48 hours received through the mail. 99% 100% 99% 100%
-Percent of bonds processed the same day
received from the jail. 98% 98% 98% 98%
-Percentage of pled cases processed at the
front window and through correspondence. 89% 97% 90% 90%
-Percentage of pled cases processed in walk-in
arraignment. 11% 3% 10% 10%
Efficiency
-No. of payments processed by mail per
worker hour.9999
-No. of bonds, received from the jail,
processed per worker hour.5555
-Collection Rate 81% 70% 75% 80%*
Output
-No. of bonds received from jail 1,012 2,043 1,200 1,600
-No. of pieces of mail received 18,717 25,865 26,000 27,000
-Amount Collected $3,725,236 $4,746,089 $5,000,000 $5,150,000
*Methodology used to calculate FY05 collection rate changed so that comparisons can be made to other
Municipal Courts in the State of Texas with similar populations and case loads.
Program Name: Hearing Process
Service Level:Maintain effective and efficient court procedures in order to earn a high level of
public confidence.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percent of case paperwork prepared with
notification to all parties ready at least 3
weeks prior to trial. 95% 97% 98% 98%
Output
-No. of contested cases set. 2,864 3,701 3,200 3,296
-No. of summons issued. 1,051 698 600 618
-No. of subpoenas issued. 1,050 922 700 721
92
GENERAL GOVERNMENT
LEGAL
Description & Budget Explanation:
The Legal Department is responsible for providing legal services to the City Council and to the city
staff. Legal advice as to the best position for the City, contract writing, and litigation are some of
the activities performed by the legal staff. The City Attorney’s Office actively enforces ordinances as
directed by the City Council, acquires real estate for easements, and handles real estate transactions.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $630,652 $667,718 $691,841 $709,639
Position Summary 7.75 7.75 7.75 7.75
Program Name: Legal Department
Service Level:Provide in-house legal services to the City Council, staff, and boards and
commissions; to maintain cost efficiencies in protecting the City from threatened
or actual litigation; and effective preventative/proactive legal services.
93
GENERAL GOVERNMENT
CITY SECRETARY
Description & Budget Explanation:
The City Secretary's office maintains archival records for the City of College Station, including ordinances
resolutions, council meeting packets, and council and committee agendas and minutes. The City
Secretary's office is also responsible for records of cemetery ownership, birth and death certifications,
and a vast array of other council related information. This office also presides over local elections.
In addition, the City Secretary coordinates the membership of several boards and committees made up
of College Station residents who volunteer their time to improve and maintain the College Station
community.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $296,573 $371,849 $387,848 $334,890
Position Summary 4444
Program Name: Council Support
Service Level:Provide coordination and timely administrative support to the Council and Mayor.
Performance Measures FY 02 FY03 FY 04 FY 05
Actual Actual Estimate Approved
Efficiency
No. of Council meeting agendas prepared 45 40 150 150
-No. of Council events with meals provided 47 50 24 25
-No. of Mayor appointments scheduled. 243 231 230 250
Program Name: Public Records and Information
Service Level:To maintain and provide public information in an efficient manner.
Performance Measures: FY 02 FY03 FY 04 FY 05
Actual Actual Estimate Approved
Efficiency
-Avg. time per death certificate processed. 20min 20 min 20 min 20 min
-Avg. time per birth certificate processed. 10min 10 min 10 min 10 min
-No. of birth and death records reported to
-State Health Dept. 909 1,174 1,200 1,325
-No. of birth certificates from hospital. 655 878 900 950
-No. of birth certificate request processed 603 586 400 500
-No. of death certificate request processed. 1,959 2,000 2,000 2,000
-Median No. of days for open records request
to be completed.3333
-No. of open records request received. 147 62 90 75
-No. of ordinances and resolutions filed. 49 50 50 50
No. of Legal Notices Published
-Total No. of Records processed. 2,659 2,586 2,400 2,500
-Avg. No. of public notices posted/month. 22 25 75 75
94
GENERAL GOVERNMENT
CITY MANAGER’S OFFICE
Description & Budget Explanation:
The City Manager’s Office is responsible for the day to day administration of the City and for providing the City
Council with recommendations on current and future issues. This is achieved by providing timely, complete
and accurate information to the City Council. The City Manager’s Office also involves providing the overall
management philosophy and direction to the organization. The Community Relations Program is also part of
the City Manager’s Office. This program provides citizens with the opportunity to learn about and take part in
their local government. Teen Courts, Citizens University, FRIENDS Mentors, and the Municipal Volunteer
Program are some of the projects run by Community Relations.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $659,659 $673,040 $685,493 $741,711
Position Summary 6.5 6.5 6.5 7.5
Program Name: Administration
Service Level:Facilitate communication between the Council, citizens, and staff on City related
matters.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Overall satisfaction with City services on
Citizen Survey. 92.00% 93% 93% 95%
-Number of items removed from consent
agenda for clarification. >3% >5% >2% >3%
-Maintenance of City of College Station bond
rating. Aa1/AA- Aa1/AA- Aa1/AA- Aa1/AA-
Efficiency
-Percent of Strategic Plan implementation plans
completed on or before final milestone. N/A N/A N/A N/A
-Percent of Council packets that go out on time
with all supporting documentation. 97% 100% 100% 100%
Output
-No. of meetings w/CSISD.4244
-No. of meetings with City of Bryan/Brazos Co. 12 12 12 12
-No. Of meetings with Chamber of
Commerce/Econ Development Corp.4444
-No. of Monthly City Manager’s Reports
published. 12 12 12 12
-No. of Council Updates written. 24 23 24 24
-At least one retreat with Management Team
annually. YES YES YES YES
-Review Strategic Plan w/City Council on
semi-annual basis. YES YES YES YES
* The first bond rating is from Moody’s and the second bond rating is from Standard’s & Poor’s
**Standard Response Time - depending upon type of complaint, average three to five business days.
95
Program Name: Community Programs
Service Level:To provide programs that will encourage two-way communication and better
understanding and involvement between city government and the community.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Maintain a 8% or less recidivism rate within
one year of Teen Court completion. 8% 6% 9% 9%
-Maintain at least a 95% satisfaction rate with
Citizen University. 100% 100% 100% 100%
Efficiency
-Annual cost per Citizen University participant. $125 $111 $115 $125
-Annual est. saving to city through use of
volunteers. $60,000 $71,493 75,000 75,000
Output
-Annual # of Teen Court Completions 60 113 135 150
-Annual # of Citizen University students 24 21 23 24
completing the program.
96
GENERAL GOVERNMENT
EMERGENCY MANAGEMENT
Description & Budget Explanation:
Emergency Manafgement is responsible for coordinating emergency and/or disaster training,
mitigation, prepardness, planning, response and recovery for the City.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $127,341 $83,550 $108,918 $120,163
Position Summary 1111
Program Name: Emergency Management
Service Level:Coordinate emergency and/or disaster training, mitigation, preparedness,
planning, response and recovery for the city.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Compliance with State and Federal
requirements for emergency management 95% 95% 100% 95%
Efficiency
Per capita direct operating expense** N/A N/A N/A N/A
Output
- Conduct EOC training activities annually N/A N/A 1 1
- City participation in annual Interjurisdictional 1 1 1 1
Participate in quarterly LEPC meetings. N/A N/A 3 3
- Review and/or Update of emergency plans
annually.98% 98% 100% 98%
- Participate in monthly meetings with the
Interjurisdictional EM Team.12 12 10 10
- Conduct Public Education or Training
activities. 4 4 10 10
- Conduct annual Emergency Management
Academy. 1 1 1 1
- Request and coordinate DEM training courses for
city personnel*. 1 1 2 4
- No. of personnel participating in training. 35 35 400 500
*Requesting courses from DEM may not result in courses being available locally
**Annual emergency management budget divided by current city population figure
97
GENERAL GOVERNMENT
HUMAN RESOURCES
Description & Budget Explanation:
The Human Resources Department is responsible for developing, supporting and delivering quality human resources
programs and services that are designed to assist the City in attracting, retaining and developing a healthy, diverse and
well-qualified workforce.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $406,285 $404,206 $453,457 $546,535
Position Summary 5.5 5.75 6 7
Program Name: Employment
Service Level: Provide effective recruitment and selection programs designed to attract, hire and
retain a qualified workforce.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
Percent of internal survey respondents satisfied with
assistance in the recruiting and hiring of new employees 88% 94% 99% 99%
Percent of internal survey respondents satisfied with timely
response to employee issues, concerns and questions. 79% 79% 80% 85%
Efficiency
Percent of job vacancies posted within 24 hours of
receipt of Employee Request Form 98% 99% 99% 99%
No. of applications sent to hiring department within
1 working day following position closing date 99% 99% $99.00 99%
No. of letters sent to non-selected applicants within
5 working days of receipt of applications from hiring de NA N/A $80.00 85%
Output
No. of recruitment events attended 2322
No. of ads placed in local paper 50 43 70 40
No. of ads placed outside of local area 15 16 14 15
No. of applications processed 4,000 6,009 6,058 6,000
No. of applicatios recived received per posted position 25 37 80 80
No. of applicants skills testing conducted 25 26 98 150
No. of police tests administered 5
No. of fire department tested administered 3
Percent of formal exit interviews conducted N/A N/A N/A 50%
98
Program Name: Compensation
Service Level:
Attract and retain a quality workforce by administering and managing
compensation and classification programs that provide for equitable salaries.
Performance Measures
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
Degree to which the pay structure approximates the
60th percentile of the relevant labor market.95%
Efficiency N/A N/A N/A
percent of classification and compensation reviews completed
within 60 working days. N/A N/A N/A 85%
Percent of pay related turnover 5% or less as indicated through
the exit interview program. N/A N/A N/A 85%
Output
No. of competencies/performance increases processed 335 277 1 370
No. of skills level increases processed 250 278 17 200
No. of job positions reviewed 10 12 23 10
Percent of external salary surveys responded to 96% 100%
Program Name: Benefits
Service Level:
Attract and retain a quality workforce by designing and managing competitive
benefits plans, and ensuring compliance with applicable laws
Performance Measures:
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
Percent of internal survey respondents satisfied with
benefits assistance and response to benefits questions 74% 79% 80% 85%
Efficiency
Percent of individual employee benefits problems responded
to within 1 working day. N/A N/A N/A 95%
Percent of Leave Request Forms processed 95%
within 2 working days N/A N/A 100%
Output
No. of benefits outreach. educational programs offered N/A N/A N/A 4
No. of wellness events offered N/A N/A 8
No. of retirement applications processed N/A N/A N/A 10
No. of educational reimbursements processed N/A N/A N/A 20
No. of vision reimbursements processed N/A N/A N/A 150
99
Program Name: Employee Development
Service Level:
Provide training and employee development programs that develops the skills and competencies
needed by City employees to increase efficiency and effectiveness of service delivery
Performance Measures:
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Proposed
Effectiveness
Percent of internal survey respondents satisfied with
training and employee development programs offered N/A N/A N/A 95%
Efficiency
Total cost of in-house training per employee. $22.00 $49.51 $60.00 $50.00
Cost per employees participating. 20 53 85 $100.00
No. of development hours per program 4444
Output
Total training programs completed 50 29 30 35
Total contact training hours 5,500 5,901 6,200 8,000
No. of employees participating in training. 1,000 655 700 700
Number of non-city employees participating in training N/A N/A N/A 50
100
GENERAL GOVERNMENT
PUBLIC COMMUNICATIONS & MARKETING
Description & Budget Explanation:
The Public Communications & Marketing Division is responsible for providing information to the
public and the media in a timely and accurate way and for providing assistance to departments
on developing marketing strategies and campaigns. Additionally, this division is responsible for
supporting and assisting with community relations events and activities.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $203,422 $227,057 $463,308 $543,227
Position Summary 2 2 3 3
Program Name: Public Information Function
Service Level: Provide factual, timely, and understandable information to College
Station households and the local news media
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on media survey N/A N/A N/A 90%
- Recognition of programs with state N/A N/A N/A Yes
and/or national award
Efficiency
- Department operates within approved budget N/A N/A N/A Yes
Output
- All press releases prepared/distributed N/A N/A N/A 100%
within 24 hours (or as appropriate)
- Conduct 2 media training sessions annually N/A N/A N/A 2
for Council and other groups as identified
- Review and update plans quarterly to N/A N/A N/A 4
communicate effectively and creatively with
publics
- Produce utility inserts on monthly basis 12 12 12 12
- Production of City of College Station N/A N/A 3 5
publications (Annual Report, Residents Guide,
Citizen Participation, CIP, etc.)
- Major Advertising Placement N/A N/A N/A 6
- Expansion of Channel 19 weekly broadcasting N/A N/A 8 Hrs / wk 36 Hrs/wk
schedule to include P&Z meetings and
production of original programming
- Provide support services for all city N/A N/A N/A Yes
departments as requested
*** Performance measures were redeveloped to reflect actual department performance (i.e. projects,
publication, etc.) as opposed to past practices of reporting messages sent. The focus is on creating new
avenues of communiction to reach a variety of audiences and prompt responses to citizen and media concerns.
101
GENERAL GOVERNMENT
COMMUNITY DEVELOPMENT
Description & Budget Explanation:
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $571,760 $537,963 $534,747 $625,685
Position Summary 8.5 8.5 8.5 8.5
Program Name: Revitalization of Eligible Areas and Properties
Service Level:Provide various technical and financial assistance to promote the revitalization of
eligible areas and properties throughout the City.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Number of projects benefiting Low/Moderate Income
Families and/or neighborhoods N/A 100% 100% 100
Efficiency
- Public Facility projects identified and funded
for parks, streets, water, sewage, and
infrastructure needs. 4 6 7 2
Output
- Public facility projects completed N/A 2 4 3
Program Name: Public Services
Service Level:Provide a variety of health and public services to low income residents through
the funding of non-profit organizations.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of public agencies funded that deliver
services within the terms and conditions
their contract with the City. 100% 100% 100% 100%
Efficiency
- Agencies/contracts monitored per staff. 13 11 11 10
- On-site monitoring visits. 13 11 11 10
- Reimbursement requests reviewed. 27 28* 28 29
Output
- Agencies/contracts completed in
compliance with policies. 13 11 11 10
These agencies are funded by the City of Bryan, and are attended by CS staff for educational purposes.
The Community Development Division is responsible for providing low cost housing and public assistance through
the Community Development Block Grant and HOME Investment Partnership grant from the Department of
Housing and Urban Development. Programs include housing rehabilitation; down payment assistance; public
facility improvements; public service agency assistance; and general oversight.
3 agency monitoring visits were attended by staff for agencies through the JRFRC process.
102
Program Name: Housing Assistance Programs
Service Level:Assist low and moderate income residents with the purchase, rehabilitation,
replacement, or construction of residential property and to improve and
increase the existing housing inventory within the city.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Applications received.* 8 92 15 6
- Applications eligible for owner-occupied rehab prog 4242
- Applications eligible for ORP programs 2 4 2 1
- Down payment assistance applications
received.** 90 86 30 30
- Projects satisfying program requirements/
liens released 712
Efficiency
- Owner-occupied Rehab program, Cost per unit. $0 $0(2) $23,300 $23,300
- ORP program, Cost per unit. $54,797 $54,069 $54,069 $54,069
- Demolition Program, cost per unit (resulting
from ORP projects or stand-alone demo’s). $4,800 $5,250 $4,800 $4,800
- Down payment assistance program, Cost per
unit. $8,310 $7,313 $7,495 $7,313
- New construction $0 $72,422 $75,000 $86,935
Lot acquisition, cost per unit $10,511 $11,069 $11,069 $11,069
Output
- Owner-occupied Units rehabilitated. 0 3 2 2
- Units replaced (ORP). 3 0 1 4
- Dilapidated structures demolished. 5 1 2 4
- Applicants receiving homebuyer
(DAP) assistance. 25 14 15 12
- Individuals receiving homebuyer
and/or credit counseling. 233 451 250 30
- New construction units developed. 1 1 2 6
- Lots acquired and conveyed to Habitat for Humanit 3212
*Applicant will first be considered for a rehab. If the project is not feasible as a Rehab., it will be considered for the ORP.
**Applicants not eligible or able to purchase received counseling and/or referral assistance.
103
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APPROPRIATIONS – PARKS AND LEISURE SERVICES
PARKS AND
REC
47%
CITY CENTER
PUBLIC ART
2%
LIBRARY
5%
PUBLIC ART
1%
ARTS COUNCIL
2%
WPC
22%
PARKLAND
DEDICATION
5%
PARKS CIP
15%
XTRA ED
1%
Parks and Recreation
Department $6,897,193
The Parks and Recreation Department is
responsible for the College Station park facilities
and recreation programs. Among the services
provided are athletics, recreation and instruction
programs for youth and adults in activities
including softball, swimming and tennis.
Also provided are programs and special events at
the Wolf Pen Creek Amphitheater and other park
locations throughout the City. The Parks
Department operates a number of special facilities
including three City-owned swimming pools and
the CSISD Natatorium.
The preceding graph illustrates the revenue generated
by the pools and the leveling off of
attendance due to facility capacity limitations.
PARKS AND LEISURE SERVICES $14,831,779
We will promote a wide range of leisure, recreational and cultural arts opportunities.
Strategic Plan Summary:
The parks and leisure services vision statement recognizes the need for a diversity of cultural and
recreational opportunities for residents and visitors to College Station. The strategic plan addresses
parks and leisure services through the following strategies:
• We will maintain an integrated parks system driven by connectivity.
• We will promote programs and facilities that target all age groups.
• We will promote cultural arts.
• We will pursue regional planning and development efforts.
Pool Attendance vs. Revenue
$200,000
$220,000
$240,000
$260,000
$280,000
$300,000
02 03 04 Est. 05 Prop.
124,000
126,000
128,000
130,000
132,000
134,000
136,000
138,000
140,000
142,000
144,000
Revenue Attendance
105
The Conference Center is operated to provide
meeting space for various groups and
organizations. The Lincoln Center is a community
center, which provides clean, safe, and attractive
facilities for an assortment of activities including
youth athletics, educational programming, and
cultural events. The Lincoln Center also provides
a meeting space for organizations in the
community. The Xtra Education program
provides citizens of all ages the opportunity to
enhance their quality of life through various
continuing education programs.
There are twelve service level adjustments (SLAs)
approved in the Parks and Recreation FY 05
budget. The total amount of approved SLA’s is
$180,027.
The Parks Administration Division has approved
one SLA, which is a request for $22,500 to fund
permanent street banners in the Wolf Pen Creek
District.
Four service level adjustments are approved for
the Recreation Division. The first SLA is for
$35,000 to cover costs associated with providing
the Starlight Music Series. The second SLA is for
$1,500 to be used to provide portable toilets to
Veterans Park and Athletic Complex. The third
SLA is a request in the amount of $14,000 to fund
a fee adjustment for umpires. The fourth SLA is a
request for the amount of $3,795 to fund an
additional season of youth volleyball.
In the Parks Special Facilities Division, four
service level adjustments have been submitted.
The first request is for $13,200 to fund the cost of
putting Automatic External Defibrillators at the
three City swimming pools as well as the EXIT
Teen Center, Conference Center and Lincoln
Center. The second SLA is in the amount of $3,658
to fund increases in the operating and
maintenance costs associated with the expansion
of the Lincoln Center. The third SLA is for $20,000
and will be used to fix the collector tank at
Thomas Pool. The fourth SLA is $8,000 to help
fund the cost of hosting the annual Texas Public
Pool Conference.
The Parks Operations Division maintains park
facilities, including ball fields and pool sites,
through regular mowing and maintenance
projects. Two SLAs have been submitted by the
Parks Operations Division. The first SLA is a
request for $11,726 to cover operational and
maintenance costs associated with the
development of John Crompton Park. This SLA
includes the salary and benefits for
The preceding graph illustrates the number of
Conference Center customers from 2002 to 2005
(approved).
an additional Grounds worker. The second
request is an SLA in the amount of $31,600 for a
three-gang reel mower for Southwood Athletic
Park ball fields.
The Forestry Division, through horticultural and
landscaping efforts, ensures that City property is
maintained in an aesthetically pleasing manner.
The City Cemetery is included in the property
maintained by the Forestry Division. The Forestry
Division has submitted one SLA in the amount of
$14,394. This SLA is a request for department-
wide increases in the amount of money budgeted
for overtime.
Strategic Plan 2004-2005
To ensure that College Station residents have adequate
recreational opportunities, the Parks and Recreation
Department has set aside funds for the development of
new parks in College Station. The FY 05 Approved
Budget includes $11,726 for the development of the
John Crompton Park.
Conference Center Attendance
68,000
69,000
70,000
71,000
72,000
73,000
74,000
75,000
76,000
02 03 04 Est. 05 Prop.
Years
106
Parks Xtra Education $125,515
The Parks Xtra Education is a joint effort of the
City of College Station and the College Station
Independent School District to provide
community-based education programs.
Parks Capital Projects $2,213,000
The most significant parks project for FY 05 is the
addition of Phase II to the existing Veterans Park
Athletic Complex in the amount of $690,000. This
money is funded out of 2003 General Obligation
Bonds. Also included in the Parks Capital Projects
is the addition of soccer field lights to Veterans
Park and Central Park in the amount of $685,000.
Parkland Dedication
Capital Projects $673,000
Parkland dedication funds can be used for
projects in neighborhood parks within the various
park zones. The funds come from a dedication
required of developers as new development
occurs in College Station. In FY 05, projects
anticipated to use parkland dedication funds
include $179,000 in Zone 1 and $153,000 in
Zone 2.
4th of July Fireworks $20,000
$20,000 is included in the approved BVSWMA
budget for the 4th of July fireworks display
organized by the College Station Noon Lions
Club.
The Arts Council of Brazos Valley $340,000
The City of College Station provides funding to
the Arts Council of Brazos Valley each year
through proceeds from the Hotel/Motel
Occupancy Tax Fund. This request is an increase
of $40,000 over the FY 04 budget. This increase is
in part for additional operating and maintenance
costs associated with the new building the Arts
Council now occupies. The Arts Council uses
these funds to offer the following programs and
activities: 1) Texas Gallery and Store; 2) Art
Classes at Art Space; 3) an Annual Grant Program
to provide local non-profit organizations with
financial support for arts-related projects; 4)
Scholarships; 5) Arts Education; 6) Arts & Culture
newsletter and 7) Art in Public Places.
Public Art $150,000
$150,000 from the General Fund is included in the
approved budget for public art in College Station.
Future City Center Public Art $330,000
Funds are approved to be appropriated from the
General Fund, Electric Fund, Water Fund,
Wastewater Fund and Sanitation Fund for future
public art projects in the City Center project.
Library Operations $763,346
Library services are provided in College Station
through an agreement with the City of Bryan
Library System, therefore allowing a branch of
that library to operate in College Station.
The graph above shows circulation rates for the library
from 2002-2005 (approved).
Wolf Pen Creek TIF District $3,319,725
This district generates revenues that can be
utilized in the Wolf Pen Creek District. Key
projects either underway or planned for these
funds include the Wolf Pen Creek Lower Trails
Phase 1 which was completed in 2003. Also
included, is the first phase of the upper trails
project, and the construction of a parking lot
project. Additional trail projects are also planned
over the next several years. Other projects are
also being reviewed.
The following pages in this section detail the
service levels and performance measures for the
operating divisions in the Park and Leisure
Services Vision Statement. Also included are
the budget and position summaries for each of
the divisions.
Library Circulation
320,000
330,000
340,000
350,000
360,000
370,000
380,000
02 03 04 Est. 05 Prop.
Years
Nu
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107
PARKS AND RECREATION
ADMINISTRATION
Description & Budget Explanation:
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $656,051 $599,105 $717,607 $678,033
Position Summary 9.5 9.5 9.5 9.5
Program Name: Administration
Service Level: Provide departmental administration, customer service, pavilion rentals, program
support, and design and administration for all approved capital projects, and
graphic support.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage of CIP projects initiated within
budget, specifications, and allotted time. 86% 90% 90% 90%
- Percentage of all drafting and
graphic work orders completed
satisfactorily. 95% 95% 95% 95%
- Percentage of satisfactory
City Council cover sheets. 95% 100% 95% NA
- Percentage overall satisfied with the Department
on the annual Citizen Survey. 87.0% 85.6% 85.0% 85.0%
Efficiency
- 72 89.6 70 70
Output
- No. of work orders for assistance completed.218 237 210 210
- No. of CIP projects completed. 14 20 10 10
- No. of CIP assistance projects. 8 3 3 2
(Landscape design).
- No. of brochures/fliers produced. 115 62 80 80
- No. of pavilion rentals administered.353 342 310 330
- No. of cost centers monitored. 22 22 22 22
- No. of Parks and Recreation Advisory Board
meetings supported. 16 20 20 20
- Dollar amount administered in rental fees $36,127.50 $33,955.00 $36,000 $38,000
-211510NA
The Administration Division provides design and administration for all approved Parks capital improvement
projects and provides graphics support. The Division also serves as a primary customer contact point, and
provides administrative assistance to other Departments and Divisions.
No. of City Council cover sheets produced.
No. of work orders per person (Parks
Planning/divided by 3).
108
Service Level: Provide adequate neighborhood and community park land for College Station Residents.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-N/A 4.16 4.42 4.42
- N/A 4.16 4.23 4.23
-
N/A 70,425 69,612 69,612
Output
-N/A 248 265 265
- No. of acres of community park land**. N/A 248 254 254
*Formula: Current population divided by 1,000 = X. Then take the current neighborhood/community park
acreage (taken from the current park inventory) divided by X to effectiveness. Population figure is reduced by
10,000 students that are estimated to live on the Texas A&M Campus.
**Numbers taken from Recreation, Park, and Open Space Master Plan.
The approved standard for neighborhood
park land is 3.5 acres per 1,000*.
The approved standard for commuity park
land is 3.5 per 1,000*.
Current estimated population for College
Station provided by the Development
Services Department.
No. of acres of neighborhood and mini park
land**.
109
PARKS AND RECREATION
RECREATION
Description & Budget Explanation:
The Recreation Division has several programs that are all directly related to providing recreational,
leisure and educational programs and opportunities.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $945,403 $1,044,013 $1,098,384 $1,162,525
Revenue Summary $267,817 $381,039 $250,000 $270,000
Position Summary 13 15.28 13.5 13.5
Program Name: Athletics
Service Level: Provide athletic programs to meet the needs and desires of citizens of all ages,
interest and skill levels; host high quality athletic events that will attract out-of-town
visitors to our community & increase the economic prosperity of the local
community through athletic events that will generate tourist dollars, assist
organizations with planning and conducting athletic events that also attract tourist
and generate economic growth in our community.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on customer survey: 96% 98% 95% 96%
Adult Softball N/A 95% 95% 96%
Adult Flag Football N/A 95% 95% 96%
Girls Fastpitch Softball N/A 98% 95% 96%
Youth Basketball N/A 99% 99% 96%
Swim Team N/A 99% 95% 96%
Youth Flag Football N/A 99% 95% 96%
Adult Volleyball N/A 100% 95% 96%
Youth Volleyball N/A 100% 95% 96%
Swim Clinic N/A 100% 95% 96%
Challenger Sports Program N/A N/A N/A 95%
Efficiency
- No. of adult participants City Leagues. 10,642 8,529 8,500 8,500
- No. of youth participants City Leagues. 2,684 1,977 2,000 2,000
- No. of participants for hosted tournaments &
serviced events. 9,741 9,753 8,500 850
Output
- Total revenue. $223,631 $310,736 $230,000 $250,000
- No. City league athletic events. 20 15 15 15
- No. of assisted non-City league events. 3 12 4 5
- No. of assisted non-City leagues. N/A 4 4 4
- No. of Participants in non-City leagues. N/A 4299 4,500 4,500
- No. of hotel room nights generated from.
City league athletic events hosted. 6353 6984 7,000 7,000
- No. of hotel room nights generated from non-
City league athletic events serviced/assisted. 726 1225 800 800
110
Program Name: Senior
Service Level: To meet the needs and desires of the adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental, physical and social development of
citizens.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage of satisfied customers on
survey. 100% 99% 99% 98%
Efficiency
- Total No. of Senior Citizen Programs
Offered. 92 82 60 60
- Total No. of Senior Special Events Offered. N/A 8 4 4
- Total No. of Senior Advisory Committee
Meetings. N/A 13 11 11
Output
- Total No. of Senior Participants Served. 2,185 2,205 1,500 1,500
- Annual Promotions in Senior Marketing
Materials. N/A 0 4 4
Monthly promotions in the Golden Eagle. N/A 12 12 12
Program Name: Programs and Special Events
Service Levels: Provide a variety of special events for the enjoyment of local citizens, and sponsor,
co-sponsor and facilitate special events that will enhance local tourism, promote
community pride, increase business revenues and increase hotel/motel sales tax
revenues. Finally, provide and assist with programs that enhance the arts through
encouragement, promotion, improvement, and application of the arts, including,
but not limited to instrumental & vocal music, dance, drama, and other arts related,
to the presentation, performance, execution and exhibition of these major art forms.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on promoter survey. N/A 92% 92% 92%
Efficiency
- No. of participants at WPC events. 48,800 53,280 35,000 35,000
- No. of participants, non WPC events. 74,943 135,700 135,900 135,000
Output
-Total programs and special events revenue. $22,217 $21,540 $18,000 $18,000
- No. of events at WPC amphitheater. 20 25 20 20
- No. of City programs offered (non WPC). 34588
- No. of assisted non city programs/events.6755
*Since there was no traffic counter utilized during the Christmas in the Park program, any participation
number used for 'drive through' traffic would be an Actual
111
Program Name: Kids Klub
Service Levels: Utilizing school district facilities to make after-school care for children available
for the citizens of College Station and provide the opportunity for the participants
to experience activities that will result in positive cognitive, physical, social and
emotional youth development.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on cusomter survey 90% 95% 95% 95%
(parents and Kids Klub participants).
Efficiency
-No. of CSISD students served by N/A 781 795 700
Kids Klub.
- Maintain a counselor to student ratio of
1:12 Number of Counselors. (Months Met) N/A 9 9 9
- Conduct monthly staff development meetings. 9 9
- Prepare and distribute quarterly
newsletters. N/A 4 4 4
112
PARKS AND RECREATION
SPECIAL FACILITIES
Description & Budget Explanation:
The Special Facilities Division operates the pools, the Conference Center, the Lincoln Center,
the EXIT Teen Center, Xtra Education, and Instructions.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $1,705,878 $1,927,732 $1,757,733 $1,828,607
Revenue Summary $533,290 $59,188 $617,000 $612,000
Position Summary (FTEs)45 55.36 49.62 49.62
Fulltime / Benefited N/A N/A 12 12
Seasonal employees N/A N/A 225 225
Program Name: Instruction
Service Level: To meet the needs and desires of the youth, adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental physical and social development of
citizens
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage of satisfied customers on survey. 98% 98% 98% 98%
Efficiency
- Total No. of Instructional Classes Offered 588 429 352 430
Percent Expenditures covered by ***N/A 55% 55% 55%
revenue in Instructions.
Percent expenditure covered by ***N/A 100% 100% 100
revenue in Xtra Ed.
- Total No. of X-tra Ed. Classes Offered. 375 388 370 385
Output
- Revenues from Xtra Education Classes N/A N/A 85,000 85,000
Revenues from Instructional activities $126,568 $125,540 $125,000 $125,000
- Total no. of Instructional participants. 3,546 3,447 3,000 3,500
No. of Xtra Ed Catalogs distributed.N/A 50,000 100,000 50,000
- Total no. of Xtra Ed Participants. 2,951 3,101 2,800 3,000
*** New for FY03
FTE = seasonal temp $71,713 / 1050hrs / avg. hourly rate ($8.00) + 2 full-time = 6.85 FTEs
Number of seasonal employees supervised = 60
113
Program Name: Aquatics
Service Level: Provide the public with safe, clean, attractive, professional operation of three city owned
pools and one school owned pool for a reasonable fee. Activities include open swim,
adult lap swim, pool parties, rentals, as well as support of the swim instruction program
competitive swim program, and Texas Public Pool Council.
Performance Measure: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on customer survey. 98% 98% 80% 80%
- Achieve a 80% or better on all National Pool
& Waterpark Assoc. audits. N/A 92% pass pass
Efficiency
- Percentage of expenditures covered by
revenues. 37% 33% 30% 30%
- Average annual cost per participant $5.57 $6.08 $6.25 $6.25
(as per AS400).
Output
- Revenue. $266,966 $291,695 $270,000 $270,000
- No. of customers. 130,113 142,154 136,000 136,000
- National Pool & Waterpark audits. N/A N/A 4 4
- Conduct a minimum of 4 hours/ month/
guard staff safety training . N/A 3,025 3,000 3,000
- Guard staff licensed through Ellis & Assoc. N/A 100% 100 100
- No. of rentals:
Theme Parties N/A 9 9 9
After Hours Parties N/A 174 170 170
Catered Pizza Parties N/A 37 N/A N/A
Pavilion Parties N/A 303 300 300
*** New for FY03
FTE= Seasonal temp $286,986 / 1,850hrs / avg. hourly rate (6.97) + 2 full-time staff = 24.25 FTEs
Number of seasonal employees supervised = 115
114
Program Name: Conference Center
Service Level: Provide a clean, convenient meeting space and accommodations through excellent
customer service, at a reasonable fee for local citizens and out-of-town clients.
Needs that can be met include meeting planning, room setup, event clean up,
equipment rentals catering service coordination.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 99% 98% 98% 98%
Efficiency
- Percentage of expenditures covered
by revenues. 43% 42% 39% 37%
- Average No. of customers based on
360 days of operation. 206 196 206 206
Output
- Total Revenue. $114,201 $117,534 $109,000 $104,000
- No. of customers. 74,320 70,728 75,000 75,000
- No. of days the parking lot is overflowing. 79 37 40 40
- No. of advisory Committee meetings. N/A*** 13 13 12
- Average number of rentals:
Commercial N/A 643 610 640
Non-Commercial N/A 968 1,055 N/A
Political N/A 4 5 N/A
No charge City use N/A 336 418 N/A
No charge CSISD use N/A 27 15 N/A
Standard N/A N/A N/A 336
Non-profit N/A N/A N/A 708
Internal/City use @ no charge N/A N/A N/A 400
CSISD use @ no charge N/A N/A N/A 20
*** New for FY 03
FTE= Seasonal temp $40,000 / 1,850 hours / avg. hourly rate (6.00)+ 3 full-time staff = 6.6 FTEs
Number of seasonal employees supervised = 12
115
Program Name: Lincoln Center
Service Level: Provide positive, drug-free environment where citizens and visitors can enjoy
programming for a reasonable fee. Provide clean, safe, attractive facilities for an
assortment of activities to include, but not limited to, youth athletics, educational
programming, cultural events, and meeting rental space.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 90% 90% 95% 95%
Efficiency
- Cost per participant (Exp. vs Participation) $3.68 $4.60 $4.63 $4.63
Percentage of expenditures covered
by revenues. ***N/A 6.90% 13.90% 13.90%
- Staff to youth ratio. ***N/A 9.7:01 1 to 10 1 to 10
Output
- Revenue. $18,727 $22,899 $18,000 $18,000
- No. of days open. 354 358 357 357
- No. of athletic events. 90 90 60 60
- No. of cultural exchanges. 43 71 48 48
- No. of educational programs. 20 16 24 24
- No. of memberships sold N/A 514 500 500
- No. of participants. 68,919 72,794 65,000 65,000
FTE=Seasonal temp $50,281 / 1,850 hours / avg. hourly rate (6.50)+3 full-time staff = 7.18 FTE's
Number of seasonal employees supervised = 18
Program Name: Recreation Youth
Service Level: Utilizing city-owned and operated teen centers, park facilities and resources, as well
as school and privately owned facilities and resources, to provide and make easily
accessible programs and activities for College Station's youth population that will
create positive mental, physical and social youth development.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percentage satisfied on customer survey. 83% 86% 99% 99%
Efficiency
- No. of Teen Center members. 149 176 180 200
- No. of participants served through leisure/rec.
activities. 11,083 11,615 15,250 15,250
- No. of participants served through educational
activities. 1,382 1,831 2,250 2,250
- Staff to youth ratio. ***N/A 0.05 1 to 15 1 to 15
Output
- No. of leisure/rec. activities provided. 349 148 340 340
- No. of educational programs provided. 142 65 185 185
- Revenue generated through fees to
participants. $6,827.64 $34,200.00 $10,000 $10,000
- No. of participants. N/A*** 13446 $17,500 $17,500
- No. of memberships sold. N/A*** 169 $180 $180
- No. of days Teen Center open. 296 279 280 280
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PARKS AND RECREATION
OPERATIONS
Description & Budget Explanation:
FY 02 FY03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $1,757,165 $1,849,576 $1,949,395 $2,135,759
Position Summary 35 35 35 36
Program Name: Parks Operations
Service Level:Provide clean, safe and well-maintained leisure facilities and provide support for
recreation programs and special events.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-89% 86% N/A N/A
- Percent of overall park maintenance
standards met. 81.0% 85.0% 90.0% 90.0%
Efficiency
- No. of acres per full-time employee. 16.9 15.7 15.3 15.3
- Cost per regularly maintained acre. $3,720 $3,915 $4,107 $4,117
Output
- No. of acres regularly maintained. 472.4 472.4 474.7 490
- No. of pavilions regularly maintained. 5 5 5 6
- No. of play courts regularly maintained. 32.5 32.5 33.5 34.5
- No. of athletic fields regularly maintained. 39 39 39 39
- No. of park lights regularly maintained. 951 962 964 976
- No. of parks mowed and trimmed. 32 32 33 34
- No.of play units inspected and maintained. 40 40 43 45
- No. of special event ceremonies supported. N/A 41 95 95
The Operations Division is responsible for grounds maintenance, facilities repairs and replacements, and program
support.
Percent satisfied or very satisfied on annual
citizens' survey.
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PARKS AND RECREATION
FORESTRY
Description & Budget Explanation:
The Forestry Division is responsible for the maintenance of the Wolf Pen Creek Amphitheater, the
College Station Cemetery, and the maintenance of municipal trees and landscaped areas.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $835,686 $870,364 $1,047,845 $1,092,269
Position Summary 14.5 14.5 14 14
Program Name: Wolf Pen Creek
Service Level: Provide safe, well maintained special use facility.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual citizen survey. 92.8% 93% 93% 95%
Efficiency
- Cost per acre (annually). $3,297 $2,756 $3,353 $3,685
Output
- No. of sq. ft. of turf area maintained. 496,000 496,000 430,000 430,000
- No. of sq. ft. of landscaped bed areas
maintained. 20,000 20,000 20,000 20,000
- No. of acres on special-use facility park. 21 21 21 21
Program Name: Cemetery
Service Level: Provide grounds maintenance and customer service for municipal cemetery.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual citizen survey. 98.2% 95% 95% 95%
Efficiency
- Dollar cost per acre. $7,437 $6,912 $7,423 $7,755
Output
- 154 200 170 170
- $93,200 $120,700 $120,000 $102,000
- Number of burials per year. 97 93 88 88
- Acres of cemetery care. 18.5 18.5 18.5 18.5
1 All funds go to the Cemetery Endowment Fund
Number of spaces (standard size only) sold per
year.
Revenue generated from space sales (all types) 1
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Program Name: Forestry
Service Level: Provide landscape and grounds maintenance operations for municipal buildings
and park sites, and provide support for special events, programs, and activities.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfied on annual citizen survey. 93% 93% 93% 95%
- Percentage of potential annual irrigation
system checks completed. 2 N/A 55% 50% 60%
Output
-No. of labor-hours on municipal tree care 1,835 3,006 3000 3,000
- No. of labor-hours on horticultural
maintenance. 3,166 3,999 3,000 3,000
- No. of labor-hours on irrigation system
checks, repairs, and improvements. 2,560 2,147 3,000 3,000
- No. of irrigation system
checks completed. 2 287 401 220 360
- No. of labor-hours on special events. 3,244 3,384 3,500 3,500
- No. of landscape sites maintained
through private contracts. 3 12 14 22 28
- No. of municipal trees planted. N/A 258 100 100
- Make application for Tree City, USA designation. N/A complete complete will apply
2 The Forestry Activity Center goal is to complete 60% of the monthly irrigation system checks for 50 systems. This would be 360 checks
out of a potential 600 annual checks. These 50 systems are the ones the Activity Center has direct responsibility for. There are an
additional 39 systems under landscape maintenance contracts that the Activity Center may have to respond to
from time to time. The contracted sites are checked monthly.
3 Anticipated additions for FY 05 are Fire 5; Rock Prairie medians (east of bypass); Tarrow medians; Greens Prairie
medians (east of bypass); Highland/Winding median; Rock Prairie medians (Edelweiss area);
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OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
LIBRARY SERVICES
Description & Budget Explanation:
The Library is responsible for library services in Brazos County.
FY 02 FY 03 FY 03 FY 05
Actual Actual Estimate Approved
Budget Summary $734,082 $721,351 $704,607 $763,346
Position Summary 0000
*The Library is operated through a contract with the City of Bryan, all Library staff are employed by the
City of Bryan.
Program Name: Library Services
Service Level: Provide a helpful, friendly, customer oriented library service to Brazos County
residents.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent satisfaction level of high or very high
on citizen survey. 87.9% 87.0% 85.0% 85%
- Collection Turnover Rate. 5.33 5.07 5.2 5.2
Efficiency
- Collection per staff. 3,575 4,622 4,666 4,800
- Library cost per capita $11.54 $10.07 $9.51 $10.60
- Circulation per capita. 4.18 4.69 5.14 5.21
Output
- Circulation. 338,388 351,402 370,000 375,000
- Collection size. 63,453 69,324 70,000 72,000
- Reference transactions. 10,800 9,324 9,000 9,000
- Number of Library visitors. 108,860 106,981 110,000 112,000
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CULTURAL ARTS
ARTS COUNCIL OF BRAZOS VALLEY
Description & Budget Explanation:
The Arts Council of Brazos Valley conducts a continuing program of development, introduction
presentation, encouragement, and promotion of the arts in College Station by increasing the
availability, performance, execution and exhibition of all major art forms
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
College Station Budget Summary $260,400 $260,400 $300,000 $340,000
Program Name: Annual Grant, Mini Grant and Scholarship Programs
Service Level:To provide funding for arts related activities or non-profit organizations and
individuals.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- No. of organizations completing Grant
evaluations.25 25 27 30
- No. of people served by Arts Council of
Brazos Valley. 147,000 147,000 147,000 147,000
- Increase in the number of scholarship
requests. 100% 100% 100% 100%
- Percent increase in funding.20% 20% 20% 20%
- Increase in C. Monroe scholarship.$1,000 $1,000 $1,000 $1,000
- College Fine Arts scholarships $2,500 $2,500 $2,500 $2,500
Efficiency
- Percent of requests funded by Annual
Grant Program. 95% 95% 95% 98%
- Amount of funds provided by Mini Grant
Program. $3,725 $3,725 $11,500 $11,500
- Percent of requests funded by College
Fine Arts Scholarship.100% 100% 100% 100%
Output
- No. of Carolyn Munroe Scholarships.11 1 1
- No. of College Fine Arts scholarships 4 4 4 4
-23232325
- Amount in Annual Grants.$105,000 $105,000 $127,300 $130,000
- No. of Mini Grants approved.55 7 7
No. of organizations receiving Annual Grants.
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Program Name: Programs (Texas Gallery and Art classes)
Service Level:To provide educational, entertainment and exhibition programs and services
in the visual and performing arts to the community
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Annual percentage increase in values 20% 20% 20% 20%
- No. of areas of service, procedures and
quality rated HIGH.N/A N/A N/A N/A
Efficiency
- Avg. sales per artist $477 $477 $826 $900
- No. of visitors per day.45 45 50 50
Output
- No. of Gallery visitors.7,000 7,000 11,250 11,250
- Amount in Texas Gallery sales.$85,000 $85,000 $20,000 $20,000
Program Name: Administrative and Information Services
Service Level: To provide information, administrative support, coordination and assistance
to groups, organizations and individuals.
Performance Measures:FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Annual percent increase of information
requests. N/A N/A N/A N/A
- Monthly circulation of artiFACTS.$16,500 $16,500 $17,000 $17,000
Efficiency
- No. of daily phone calls requesting
information about programs and services 100 100 150 150
- No. of artiFACTS newsletters 198,000 198,000 200,000 200,000
- Cost per newsletter.$0.04 $0.04 $0.04 $0.04
- Amount of staff time needed to complete
calendar. 8 hrs/wk 8 hrs/wk 8 hrs/wk 8 hrs/wk
- No. of activities on monthly calendar.50 50 55 60
- No. of local and area media carriers
receiving calendars.60 60 60 60
- No. of Art Spots aired daily on KAMU-FM
reaching approximately 25,000 per airing.55 5 5
Output
- No. of telephone requests for information.20,000 20,000 22,000 22,000
- No. of newsletters. 12 12 12 12
- No. of newsletters in circulation.16,500 16,500 16,500 16,500
- No. of artFAX sent to hotels and motels.50 50 50 50
- No. of hotels and motels.23 23 27 27
- No. of calendars. 12 12 12 12
- No. of activities promoted on calendars 600 600 660 720
- No. of Art Spots recorded.275 275 275 275
- No. of group promotional spots 28 28 28 28
- No. of tickets sold.8,000 8,000 9,000 9,000
- No. of organizations represented.20 20 37 37
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APPROPRIATIONS – PLANNING AND DEVELOPMENT
Development Services $2,127,072
The Development Services Department provides
oversight for new development in the City.
Development Services works to ensure that there
is compliance with zoning, subdivision, drainage
and other ordinances. This ensures the
community develops in a manner consistent with
the policies established by the City Council. The
development process includes planning and
construction functions as well as development
coordination activities. Also involved in the
development process are other areas such the Fire
Department and the Public Utilities Department.
The Engineering Division under Development
Services Department has been moved to the
Public Works Department. In FY 05, all of the
cities engineering services will be consolidated
and become a single division in public works.
Strategic Plan 2004-2005
As part of the Strategic Plan for 2004-2005,
Development Services is reviewing and developing a
number of policies to address code requirements,
neighborhoods services and small area planning.
Development Services has four approved service
level adjustments (SLAs) for FY 05 in the amount
of $118,871. The first approved SLA requests
funds for an annexation study in the amount of
$60,000, which will assist with the development of
annexation strategies. The second approved SLA,
for the purchase of software, will establish a
website for the department. The approved
amount for this SLA is for $15,710. The third
approved SLA, for $17,440, will fund a half-time
intern in transportation planning. The fourth
approved SLA, for $25,721, will fund the upgrade
of an existing part-time position to a full-time
employee. This position is a Graphics/Technology
Planner.
Strategic Plan 2004-2005
The City continues to guide growth through planned
annexation. In the FY 05 Approved Budget, $60,000 is
dedicated for an annexation study that will assist in
development annexation strategies.
The following pages in this section detail the
service levels and performance measures for the
operating divisions in the Planning and
Development Vision Statement. Also included
are the budget and position summaries for each
of the divisions.
PLANNING AND DEVELOPMENT $2,127,072
We will promote a well-planned community.
Strategic Plan Summary:
The strategic plan addresses the planning and development vision statement through the following
strategies:
• We will guide the development process through the use of progressive building and development
codes/standards.
• We will support regional transportation planning.
• We will provide for a well planned community.
Development
Services
100%
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DEVELOPMENT SERVICES
CUSTOMER SERVICE
Description & Budget Explanation:
The Development Services Administration function is responsible for providing administrative
support to the planning, engineering, building, and development coordination.
Development Management and Review is also included within this division which is responsible
for processing, reviewing and coordinating all new public and private development within the City.
Also, many of the implementation plans within the City Council's strategic plan are managed
by Development Services.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $740,536 $752,426 $755,888 $932,216
Position Summary 12 11 13 13.5
Program Name: Administration
Service Level: Project development/implementation/management associated with the Council
strategic issues; and management of department function.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of City Council implementation plan 95% 100% 90% 95%
completed within scheduled milestones.
- Percent of Council, Boards & Commission
agenda items completed within specified
deadlines. 95% 100% 90% 95%
Output
- Implementation plans led by department. 11 9* 9 9
- Council, Board & Commission items. 311 297 285 300
* Includes implementation plans with substantial involvement by Development Services
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Program Name: Development Management & Review
Service Level: Provide thorough and efficient review of zoning, development proposals, and
project review. This includes support services to the department as well as the
Planning and Zoning Commission, Zoning Board of Adjustment, and other related
committees.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of development plans reviewed
within 5 working days. 96% 94% 90% 90%
- Percent of staff participating in professional
training. 90% 90% 90% 90%
- Percent of staff reports/cover sheets
completed on time. 96% 99% 90% 90%
- Percent of pre-development meetings held
within 10 working days of request. 90% 100% 90% 90%
Efficiency
- Development cases processed per
Staff Planner. 86 79 85 80
- Pre-development meetings conducted
per Staff Planner. 51 45 50 50
- Staff reports/cover sheets prepared
per Staff Planner. 42 42 50 50
Output
- Development cases processed per year. 257 237 325 300
- Staff reports/cover sheets prepared
annually. 126 126 150 125
- Pre-development meetings held. 136 133 145 140
- Board, Commission, and other
committee meetings held. 53 54 70 65
Service Level: Process all permits and inspection requests in a timely manner.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of permits/development applications
input within 1 hour. 85% 89% 95% 90%
- Percent of inspections input within 1 hour. 85% 92% 95% 90%
Efficiency
- Permits processed per Cust. Serv. Rep. 2449 2063 2150 2000
- Inspections processed per Cust. Serv. Rep. 5303 4748 4500 4500
Output
-Development related fee revenues. $1.8 mil $2.1 mil $1.9mil $2 mil
- Permits processed. 6,728 6,604 6,450 6,500
-Inspections processed.14,671 13,364 13,500 13,500
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DEVELOPMENT SERVICES
BUILDING INSPECTION
Description & Budget Explanation:
The Building Inspection function is responsible for the building review and permitting process.
Building permits are issued and buildings are inspected as construction occurs to ensure buildings are
constructed to city code. The Building Division is also responsible for enforcing the property maintenance code.
FY02 FY03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $406,829 $413,096 $456,486 $504,153
Position Summary 7788
Program Name: Building Division
Service Level: Perform thorough and efficient building plan review, inspection services and
permit administration. Perform efficient administration of property maintenance code.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of commercial plans reviewed within 5 days. 65% 40% 70% 80%
- Percent of building inspected within one half day 92% 99% 98% 95%
hours of request.
Efficiency
- Percent of single family permits reviewed within 97% 96% 99% 100%
5days
- % of single family permits reviewed within 24 hrs. 85% 30% 93% 90%
- No. of inspections per day per inspector. 15 14 15 15
Output
- Multi-family and commercial plans reviewed. N/A 152 190 180
- Annual inspections performed. N/A 13,357 14,000 14,500
- No. of building inspections per inspector. N/A 3339 3500 3625
No. of substandard structures processed. N/A 5 4 5
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DEVELOPMENT SERVICES
PLANNING - COMPREHENSIVE PLAN
Description & Budget Explanation:
The Long-Range and Neighborhood Planning function is responsible for maintaining, monitoring and
implementing the City's comprehensive plan. This is done in part by reviewing zoning, platting and other
development cases to ensure that development occurs in accordance with existing plans and policies. It is also
done through the preparation of small area, neighborhood and special interest plans and by participating in
regional transportation planning through the Metropolitan Planning Organization (MPO). The Division also
reaches out to the community through the Neighborhood Services Program and through educational outreach
efforts on the part of staff.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $436,566 $432,877 $465,020 $578,161
Position Summary 6.5 6 5.5 6
Program Name: Pro-Active Long Range Planning
Service Level: Develop and administer a pro-active comprehensive planning program that includes
participation in regional, city-wide, and small area planning.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of plans / studies / updates
completed within budget. 60% 100% 100% 100%
- Percent of staff involved in
educational outreach. 76% 100% 100% 100%
- Percent of staff involved in project support. 100% 100% 100% 100%
Efficiency
- Plans / studies / updates completed per
staff member budgeted. 0.9 1.7 1.5 1.6
- Educational Outreach contacts per staff member
staff member budgeted.1.9 2.7 2.2 2.4
- No. of projects supported per
staff member budgeted 2.4 5.3 1.8 2.4
Output
- No. of plans / studies / updates** 6 10 8*** 8****
- Educational Outreach. 22 16 12 12
- Internal & External Project Support. 16 32 10 12
Input
- No. of Staff. 8.5 6
4.25* 5**
- Professional training seminars attended. 14 8
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* 4.25 - Jane, Ken, Trey, Nanette and 10 hours per week of a 1/2 time GIS tech.
** 5 - Jane, Ken, Trey, Lindsay, Nanette
Anticipated
*** Anticipated Projects: 3rd Transportation Summit, Revise/Simplify Land Use Plan, East side T-fare Update, Annexation(?), Land Use Map Update
Automation, Comp Plan amendments thru development, Bike Plan education implementation, Land Use Policy Discussion, Greenways Plan Update
Support, Community Indicators
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DEVELOPMENT SERVICES
PLANNING - NEIGHBORHOOD
Description & Budget Explanation:
The Neighborhood Services Program is designed to foster communication between the City and residents for the
purpose of promoting exceptional quality of life, sound development, and thriving neighborhoods. In support of this
purpose staff provides professional leadership in maintaining and expanding the Neighborhood Partnership Program,
Historic Preservation programs, and participating in the plans, programs, and projects of Development Services'
other City Comprehensive Planning, departments, community groups, local agencies, and neighborhoods as they relate
to community outreach, education, and service.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $137,579 $94,749 $96,966 $94,770
Position Summary 3 1.5 2 2
Program Name: Neighborhood Services
Service Level: Develop and administer a neighborhood services program that includes association support, Historic
Prevation Committee support, planning, hosting and participanting in community and city events.
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent staff participating in outreach. 90% 100% 100% 100%
- Percent of community events completed 100% 100% 100% 100%
in budget year.
- Percent of staff participating in n.hood support. 100% 100% 100% 100%
Efficiency
- Outreach per staff member. N/A 12 12.5 17.5
- Events per staff member. N/A 9.3 12 12
- Supported Associations per staff member. N/A 8.6 16 18
Output
- Asscoiation Outreach. N/A 18 25 35
- Community Events. N/A 14 24 24
- Registered Associations N/A 13 32 36
Input
- No. of Staff. NA 1.5
1.5 ***2
- Professional training seminars attended. NA 4
55
*$17, 370 - Historic Preservation Cost Center is not included in above figure
**does not include 1/2 time intern who supports development review
*** Staff Planner plus full time intern position
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APPROPRIATIONS – ECONOMIC DEVELOPMENT
PARKING
ENTERPRISE FUND
25%
CONVENTION
AND VISITORS
BUREAU
29%
BUSINESS PARK
CIP
7%
RESEARCH
VALLEY
PARTNERSHIP
7%
ECONOMIC
DEVELOPMENT
FUND
23%
ECONOMIC
DEVELOPMENT
9%
Economic Development $285,202
The Economic Development Department is
responsible for fostering economic development
activities in the City of College Station. The
Economic Development FY 05 approved
operating budget is $276,237. The approved
budget includes one SLA for $40,108. The
approved SLA would provide salary and benefits
for a full time employee to serve as an Economic
Development Specialist.
Economic Development Fund $750,000
The Economic Development Fund is used to
provide City resources for business attraction and
retention. These funds will be available to
provide economic development incentives to
encourage targeted economic activities in College
Station.
Research Valley $243,287
Partnership
The Research Valley Partnership (RVP) is a joint
agency funded by the Cities of Bryan, College
Station, and Brazos County. The RVP promotes
the Brazos County region to economic
development prospects.
ECONOMIC DEVELOPMENT $3,324,284
We will promote a strong and diverse economic environment.
Strategic Plan Summary:
The strategic plan addresses the economic development vision statement through the following
strategies:
• We will promote the development of strategic areas.
• We will continue to strengthen and diversify the tax and job base.
• We will promote tourism.
• We will promote revitalization and redevelopment.
129
Business Park CIP $249,200
This fund includes $220,000 for Phase I of the
Spring Creek Corporate Campus.
Parking Enterprise Fund $836,595
The Parking Enterprise Fund accounts for the
Parking operations of the City. This includes the
parking lot, the parking garage, and the on street
parking. The approved budget for FY 05 includes
one SLA in the amount of $50,000 for an annual
maintenance agreement. The approved budget
also includes $150,000 for a water feature at the
College Main Parking Garage.
Convention and Visitors Bureau $960,000
The approved budget for the Bryan College
Station Convention and Visitors Bureau is
$960,000. This is an increase from the current
year budget of $915,200. This budget request
includes funds for ongoing operations and
maintenance of the Convention and Visitors
Bureau. The additional resources will be
dedicated to research to provide information to
allow the bureau to continue developing the
visitor industry.
The following pages in this section detail the
service levels and performance measures for the
operating divisions in the Economic
Development Vision Statement. Also included
are the budget and position summaries for each
of the divisions.
130
GENERAL GOVERNMENT
ECONOMIC DEVELOPMENT
Description & Budget Explanation:
The Economic Development Division is responsible for coordinating the efforts to promote
economic development and redevelopment activities in College Station. Economic development has
been one of the key City Council issues in recent years.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $209,467 $304,347 $273,181 $285,202
Position Summary 2.5 2 2.5 3
Program Name: Economic Development- Retention, Attraction and Redevelopment
Service Level: Provide for economic development efforts to retain and attract businesses
in and to College Station
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of active City Council Strategic Issue
objectives and milestones met within
action plan time frames 90% 94% 90% 90%
Efficiency
- Percent of information packets sent
within 48 hours of request 95% 97% 95% 95%
- Percent of annual Economic
Development Agreements with a payback
of less than seven years N/A 100% 75% 75%
Output
- No. of jobs created or retained through
City economic development efforts
(tourism/retail/com/special dev only) 100 245 100 100
- Net increase in capital investment (from
new tourism/retail/ com/special dev only) $60,000,000 $10,800,000 $10,000,000 $10,000,000
- Net increase in future sales, hotel/motel tax, $400,000 $290,000 $112,500 $50,000
property tax revenues (tourism/com/ H/M tax; N/A
special dev only) $257,580 $62,000 $46,530
property tax property tax
- No. of economic development prospects
(all categories) 15 29 15 15
- No. of economic development projects
secured (all categories) 2 2 3 1
- No. of commercial and retail packets sent
to prospects 40 135 50 40
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Service Level:Provide for economic revitalization and redevelopment in targeted areas within
College Station
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Percent of City Council Strategic Issue
objectives and milestones met within action
plan time frames 90% 100% 90% 90%
Output
-No. of Projects/Activities N/A 5 6 6
-No. of Packets sent out N/A 19 19 4
- No. of eco. redevelopment prospects 3 11 11 6
Service Level: Manage and coordinate development of CIP Projects.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
-Percentage of projects completed within Budget
Specifications and allotted time N/A 100% 75% 75%
Output
- No. of capital projects managed N/A 4 2 2
132
EMPLOYMENT/PROSPERITY
CONVENTION AND VISITORS BUREAU
Description & Budget Explanation:
The Bryan-College Station Convention and Visitor Bureau offers informational services, tour
coordination, and assistance with transportation and meeting planning to visitors and convention
attendees. The Convention and Visitor Bureau is funded through the Hotel/Motel Fund.
FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Budget Summary $668,000 $868,000 $915,200 $960,000
Program Name: Convention and Visitors Bureau
Service Level: Provide an on-going tourism, marketing, sales and service effort to attract a
maximum number of conventions, conferences and meetings that will use hotel
rooms in our community; and provide quality services for conventions to generate
repeat business and good referrals for new business.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Amount of hotel occupancy tax collections N/A N/A N/A N/A
- Amount of direct expenditures from
convention delegates $28,831,288 $15,639,731 $15,931,025 $16,197,500
Efficiency
- Avg. daily hotel room rates N/A N/A N/A N/A
- Avg. hotel occupancy rate N/A N/A N/A N/A
Output
- No. of bureau initiated convention room
nights booked for the future 64,756 41,841 46,570 47,000
- No. of delegates-conventions hosted 110,359 59,865 60,980 62,000
- No. of sales appointments by bureau staff 17,070 6,579 2,400 2,500
- No. of site inspections conducted by staff 55 55 55 57
- No. of group services provided for 193 144 135 145
- No. of room nights stayed by above groups 53,234 18,876 65,030 68,000
- No. of delegates 50,392 28,780 60,980 62,000
- No. of convention bids 62 38 169 172
- No. of conventions booked 203 153 160 170
- No. of convention articles 68 27
N/A*N/A*
*This measure is currently under consideration as to whether it is an accurate measure of performance.
133
Service Level: Provide an on-going tourism, marketing, sales and service program to bring the
maximum number of overnight visitors to our community.
Performance Measures FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Amount of direct tour and travel expenditures $2,461,900 $1,338,023 $970,000 $995,000
- Monetary value of articles published $96,550 $20,275 N/A N/A
Output
- No. of group tours hosted 317 125 110 122
- No. of tour and travel group room nights 413 217 295 310
- No. of articles published from hosted media 10 10 N/A N/A
- No. of familiarization tours hosted 6 8 13 8
- No. of tourism inquiries as a result of
trackable advertising 9,818 8,618 15,000 16,200
- No. of tourism inquiries as a result of non-
trackable advertising 38,954 32,764 40,000 42,100
Program Name: Sporting Events Coordination
Service Level: Promote the interest, participation and acquisition of sporting events in College
Station/Bryan
Performance Measures: FY 02 FY 03 FY 04 FY 05
Actual Actual Estimate Approved
Effectiveness
- Annual percentage increase of sports events
hosted/serviced. 0% N/A N/A N/A
- Annual percentage increase in number of
participants. 5% N/A N/A N/A
- Annual percentage increase in number of
room nights generated. 36% N/A N/A N/A
- Annual percentage increase in memberships 11% N/A N/A N/A
- Annual percentage of return events. 36% N/A N/A N/A
Efficiency
- Average no. of days per sport event. 3.72 2.78 2.5 2.5
- No. of requests for assistance. 60 32 50 50
- Average no. of rooms per night per event. 570.4 585 400 175
- Average no. of participants per event. 452.16 649 600 550
Output
- No. of sport events hosted/serviced. 50 32 50 55
- No. of room nights generated from Sport
events hosted serviced. 22,308 18,706 18,500 20,000
- Community education workshops/seminars. 5 4 4 4
- No. or events posted to sports
calendar/Community Calendar. 100 75 50 55
- No. of different sports serviced. 15 15 15 18
- No. of memberships. 71 65
N/A*N/A
*The Sports Authority Board made the decision this year to no longer have memberships.
134
G
O
V
E
R
N
M
E
N
T
A
L
F
U
N
D
S
GENERAL FUND
The General Fund is used to account for all activities
typically considered governmental functions of the
City. These include Public Safety, Public Works,
Parks and Recreation, and Development Services.
Also included are the primary support services for
these areas such as Fiscal Services and the Office of
Technology and Information Services. Also
included in the General Fund are administrative
services in the General Government Department.
The General Fund is prepared on the modified
accrual basis of accounting. Under this basis
revenues are recognized when they become
measurable and available to finance expenditures of
the current period. Expenditures are recognized
when the related fund liability is incurred with the
exception of several items. The full listing of these
exceptions can be found in the Financial Policies on
page F-1.
The General Fund is influenced by current policies
and approved policy changes. The policies include
inter-fund equity; maintaining a balance between
revenues and expenditures; and maintaining the
level of service currently provided as the city
experiences residential and commercial growth.
The approved FY 05 General Fund revenues are
$38,818,659. This is a 10.05% increase over the FY 04
Budget of $35,217,401. This increase is due to
normal growth and inflationary factors and is
distributed among the major revenue categories.
The revenue estimates include increases in fines,
and grant revenues related to approved service level
adjustments.
Revenue projections are conservative estimates
relative to historical trends and consider economic
variables that affect the City’s revenue stream. A
table in Appendix D provides historical data on
major revenue categories. Major revenue estimates
and assumptions are explained below.
1. Property Taxes in FY 05 are projected to be
$6,416,633 or 10.41% above the FY 04 year-end
revenue estimate of $5,851,746. This increase is
due to new property values on the tax roll, and
increases in the value of existing property.
The operation and maintenance portion of the
tax rate is approved to be $0.1942 per $100
assessed valuation. This is the same as the FY
04 operations and maintenance tax rate.
2. Sales Tax is projected to be $15,189,000 in FY 05,
or 8.1% above the FY 04 revised budget estimate.
This is approximately 2.9% above the year end
estimate of $14,747,000. Estimated revenue is
based on analysis of historical revenues, expected
future retail sales and employment and personal
income. Sales tax makes up approximately 40%
of overall General Fund revenues.
3. Mixed Drink and Franchise Taxes are projected
to be $2,128,200 or 11.1% above the FY 04 budget.
Franchise taxes include phone, cable, and natural
gas.
4. Permit Revenue for FY 05 is projected to
increase by 17.2% over the FY 04 original budget
estimate. Building continues to be strong in
College Station, and the permit revenues
continue to reflect this. In FY 05 permit
revenues are projected to be lower than the FY
04 year end estimate.
5. Intergovernmental Revenues are projected to be
higher than in FY 04. This is due to the City
receiving several grants including Homeland
Security grants, a Step Grant for Moving
Violations, and a Decision Making for First Time
Offenders grant. The City of College Station
continues to apply for grants as opportunities
arise.
6. Parks and Recreation revenues are projected to
increase by 4.3% in FY 05 over the FY 04 revised
budget. Parks revenues come primarily from
service charges for various park and recreation
activities. Part of the increase can be attributed
to the approved addition of a second season of
youth volleyball. The parks and recreation fees
will be reviewed as part of the FY 05 budget
process.
7. Other Service Charges include miscellaneous
charges and fees from various departments
within the general fund, primarily Development
Services, Police, Fire and Municipal Court.
These revenues are projected to be 7.2% above
the FY 04 original budget estimate.
135
Development fees are also going to be reviewed
as part of the FY 05 budget process.
8. Fines, Forfeits, and Penalties are principally
ticket and court fines from the Municipal Court.
These fines are generated primarily through
traffic citations. Fines, forfeits, and penalties are
projected to increase by approximately 24% in
FY 05 over the original FY 04 estimate. This is
due in part to growth, but primarily due to the
intent to increase revenues by collecting more of
the fines that are assessed. This is approved to
be done by adding an additional Warrant
Officer.
9. Miscellaneous Revenues include such items as
miscellaneous rents and royalties, miscellaneous
donations, collection service fees, sale of
abandoned property, sale of fixed assets, etc. The
FY 05 total is $487,600, or 13.9% higher than the
original FY 04 budget estimate. This increase is
due primarily to moving the rent revenues for
the George Bush Drive Conference Center to the
General Fund from the Hotel/Motel Fund.
10. Return on Investment (ROI) transfers from the
enterprise funds are approved to be $7,060,800
for FY 05. This is a 6.3% increase above the FY 04
budget estimate.
11. Investment earnings are projected to be $244,800,
or 2.8% below the original FY 04 budget estimate.
Lower interest rates are the primary reason for
this revenue estimate.
Net Expenditures for FY 05 are approved to be
$40,523,246, or 5.8% above the FY 04 revised budget.
This increase is due to the approved service level
adjustments that will allow the City to continue to
provide core City services. A net total of
approximately $2.9 million in approved service level
adjustments are included in the General Fund
portion of the approved budget.
These service level adjustments are discussed in
detail in the executive summary and departmental
summaries.
A total of 579.25 positions are included in the
approved General Fund budget. This is an increase
of 16.5 positions. The additional positions approved
include:
¾ 3 Police Officers
¾ 1 Police Assistant
¾ 2 Communications Operators in Public
Safety Dispatch
¾ 1 Code Enforcement Supervisor
¾ 1 Assistant City Engineer
¾ 1 Engineering Technician
¾ 0.5 additional Graphics/Technology
Planner
¾ 0.5 Planning Intern - Bike Plan
¾ 1 Parks Groundsworker
¾ 1 Drainage Inspector
¾ 1 Warrant Officer
¾ 1 Assistant Land Agent
¾ 1 Economic Development Specialist
¾ 1 Employee Development Specialist
¾ 0.5 Budget Analyst
A total of $627,470 is included in the approved
budget for capital related projects. This includes
$200,000 to overlay streets in newly annexed areas.
There is $227,470 budgeted for the Fire Station #5
project. $150,000 is also budgeted for gateway
improvements. It is anticipated that these funds will
be used as a match for the TxDOT grant program for
gateways. There is also $50,000 budgeted for
pedestrian improvements along FM 2818.
The approved budget also includes $150,000 for
public art projects next year. $66,000 is included to
begin setting aside funds for future public art in the
City Center project.
The approved General Fund Budget also includes
funding for several outside agencies. The Brazos
County Health District will receive $10,000.
The following agencies received funding in FY 05:
• The Children’s Museum of the Brazos Valley
$30,000
• Retired Senior Volunteer Program $5,000
• African American National Heritage Society
$17,000
• Brazos Valley Veteran’s Memorial $50,000
• Dispute Resolution Center $10,000
• George Bush Presidential Library $42,767
• Alzheimer’s Association $18,177
• CARPOOL $10,000
• Easterwood Airport $16,700
136
CITY OF COLLEGE STATION
GENERAL FUND
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING BALANCE 8,742,078$ 9,796,221$ 9,796,221$ 8,707,724$ 8,707,724$
REVENUES:
AD VALOREM TAX 5,277,643$ 5,811,746$ 5,851,746$ 6,416,633$ 6,416,633$ 10.41%
SALES TAX 13,782,065 14,045,000 14,747,000 15,189,000 15,189,000 8.15%
MIXED DRINK AND FRANCHISE 1,935,797 1,914,500 2,212,868 2,093,200 2,128,200 11.16%
LICENSES AND PERMITS 1,012,958 885,200 1,091,250 1,038,000 1,038,000 17.26%
INTERGOVERNMENTAL 486,508 301,115 238,615 190,000 497,649 65.27%
PARKS AND RECREATION 734,921 663,615 667,100 687,100 692,275 4.32%
OTHER CHARGES FOR SERVICES 1,438,059 1,405,700 1,457,715 1,507,800 1,507,800 7.26%
FINES, FORFEITS, AND PENALTIES 2,658,014 2,870,130 3,238,050 3,335,300 3,555,902 23.89%
INVESTMENT EARNINGS 272,461 251,900 237,620 244,800 244,800 (2.82%)
MISCELLANEOUS 305,905 428,100 475,737 487,600 487,600 13.90%
RETURN ON INVESTMENT 6,490,200 6,640,395 6,640,395 7,060,800 7,060,800 6.33%
TOTAL REVENUES 34,394,531$ 35,217,401$ 36,858,096$ 38,250,233$ 38,818,659$ 10.23%
TOTAL FUNDS AVAILABLE 43,136,609$ 45,013,622$ 46,654,317$ 46,957,957$ 47,526,383$ 5.58%
EXPENDITURES:
POLICE 9,170,558$ 9,305,825$ 9,371,162$ 9,527,706$ 10,586,425$ 13.76%
FIRE 6,984,459 7,555,948 7,509,066 7,381,412 8,151,385 7.88%
PUBLIC WORKS 5,484,788 5,968,960 5,918,430 6,238,987 6,875,392 15.19%
PARKS AND RECREATION 6,291,146 6,495,796 6,570,964 6,504,224 6,897,193 6.18%
LIBRARY 721,351 756,518 704,607 763,346 763,346 0.90%
DEVELOPMENT SERVICES 1,933,489 2,171,672 1,950,904 1,937,526 2,127,072 (2.05%)
OFFICE OF TECH. & INFO. SYS.2,400,109 2,848,494 2,603,922 2,532,923 2,762,958 (3.00%)
FISCAL SERVICES 2,283,431 2,613,633 2,533,703 2,945,650 3,190,708 22.08%
GEN GOVT/ECON DEV/COMM DEV 3,469,873 4,000,719 3,883,957 3,476,307 3,907,052 (2.34%)
TOTAL OPERATING EXPEND.38,739,204$ 41,717,565$ 41,046,715$ 41,308,081$ 45,261,531$ 8.50%
GENERAL/ADMIN. TRANSFER (6,076,727) (5,784,593) (5,534,593) (5,816,632) (6,199,657)7.18%
PUBLIC AGENCY FUNDING 192,498 517,265 517,265 114,000 313,644 (39.36%)
OTHER 154,888 45,500 90,894 45,500 45,500 0.00%
SPECIAL PROJECTS 350,000 195,000 195,000 0 216,000 10.77%
DEBT AVOIDANCE 0 1,463,000 1,483,000 0 627,470 (57.11%)
CONTINGENCY 0 148,312 148,312 235,000 288,758 94.70%
TOTAL NON OPERATING EXPEND.697,386$ 2,369,077$ 2,434,471$ 394,500$ 1,491,372$ (37.05%)
TOTAL EXPENDITURES 33,359,863$ 38,302,049$ 37,946,593$ 35,885,949$ 40,553,246$ 5.88%
INCREASE (DECREASE) IN
FUND BALANCE 1,034,668$ (3,084,648)$ (1,088,497)$ 2,364,284$ (1,734,587)$
GAAP ADJUSTMENTS 19,475
ENDING FUND BALANCE 9,796,221$ 6,711,573$ 8,707,724$ 11,072,008$ 6,973,137$
137
CITY OF COLLEGE STATION
GENERAL FUND DEPARTMENT
SUMMARY
EXPENDITURE BY DEPARTMENT
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DEPARTMENT FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
POLICE DEPARTMENT 9,170,570$ 9,300,285$ 9,371,162$ 9,527,706$ 10,586,425$ 13.83%
FIRE DEPARTMENT 6,900,910 7,555,948 7,509,066 7,381,412 8,151,385 7.88%
PUBLIC WORKS 5,484,605 5,968,960 5,918,430 6,238,987 6,875,392 15.19%
PARKS AND RECREATION 6,290,800 6,480,797 6,570,964 6,504,224 6,897,193 6.43%
LIBRARY 721,350 756,518 704,607 763,346 763,346 0.90%
DEVELOPMENT SERVICES 1,933,490 2,171,672 1,950,904 1,937,526 2,127,072 (2.05%)
OFFICE OF TECH & INFO SERVICES 2,400,107 2,848,494 2,603,922 2,532,923 2,762,958 (3.00%)
FISCAL SERVICES 2,283,433 2,613,633 2,533,703 2,945,650 3,190,708 22.08%
GENERAL GOVERNMENT 3,469,878 4,000,719 3,883,957 3,476,307 3,907,052 (2.34%)
GENERAL FUND TOTAL 38,655,143$ 41,697,026$ 41,046,715$ 41,308,081$ 45,261,531$ 8.55%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CATEGORY FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 27,462,062$ 29,016,076$ 29,013,132$ 29,471,056$ 32,017,876$ 10.35%
SUPPLIES 1,944,958 2,105,243 2,008,911 1,936,126 2,241,815 6.49%
MAINTENANCE 3,443,786 3,337,046 3,237,721 3,419,507 3,571,105 7.01%
PURCHASED SERVICES 5,496,636 6,273,952 5,952,763 6,197,892 6,545,056 4.32%
CAPITAL OUTLAY 307,701 964,709 834,188 283,500 885,679 (8.19%)
GENERAL FUND TOTAL 38,655,143$ 41,697,026$ 41,046,715$ 41,308,081$ 45,261,531$ 8.55%
PERSONNEL SUMMARY BY DEPARTMENT
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DEPARTMENT FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
POLICE DEPARTMENT 142.5 141.5 142.5 142.5 148.5 4.21%
FIRE DEPARTMENT 100.0 103.0 105.0 104.0 105.0 0.00%
PUBLIC WORKS 59.0 60.0 63.0 67.0 70.0 11.11%
PARKS AND RECREATION 117.0 116.5 116.5 116.5 117.5 0.86%
LIBRARY 0.0 0.0 0.0 0.0 0.0 N/A
DEVELOPMENT SERVICES 31.5 32.0 31.5 28.5 29.5 -6.35%
OFFICE OF TECH & INFO SERVICES 23.5 22.5 22.5 22.5 22.5 0.00%
FISCAL SERVICES 35.0 35.5 37.5 43.0 44.5 18.67%
GENERAL GOVERNMENT 40.75 42.25 43.3 38.8 41.75-3.47%
GENERAL FUND TOTAL 549.25 553.25 561.75 562.75 579.25 3.12%
138
GENERAL FUND - USES
LIBRARY
2%
DEV. SERV.
4%
OTIS
6%
FINANCE
6%
GEN. GOVT.
8%
OTHER
9%
PUB. WORKS
14%POLICE
21%FIRE
16%
PARKS
14%
GENERAL FUND-SOURCES
OTHER
7%
INVESTMENT
EARNINGS
1%PROP. TAX
17%FINES
9%
ROI
18%
GRANTS
1%
OTHER TAXES
5%
LICENSES AND
PERMITS
3%
SALES TAX
39%
139
POLICE DEPARTMENT
COMMUNICATIONS
MANAGER
SPECIAL
SERVICES
INFORMATIONAL
SERVICES
SERVICES
BUREAU
UNIFORMED
PATROL
OPERATIONS
BUREAU
AFFAIRS
INTERNAL
RECRUTING/
TRAINING
PROFESSIONAL
STANDARDS
CHIEF OF
POLICE
CITY MANAGER
STAFF SERVICES RESEARCH
& PLANNING
CRIMINAL
INVESTIGATION
140
CITY OF COLLEGE STATION
POLICE DEPARTMENT
SUMMARY
EXPENDITURE BY DEPARTMENT
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
POLICE ADMINISTRATION 837,026$ 711,815$ 728,667$ 721,761$ 762,358$ 7.10%
UNIFORM PATROL 4,083,737 4,090,546 4,134,967 4,019,198 4,708,148 15.10%
CRIMINAL INVESTIGATION 999,975 1,148,290 1,147,180 1,173,516 1,264,876 10.15%
PROFESSIONAL STANDARDS 344,309 344,445 346,179 362,214 393,223 14.16%
QUARTERMASTER DIVISION 716,221 744,018 729,793 985,847 994,364 33.65%
COMMUNICATION/JAIL 1,194,994 1,195,015 1,182,169 1,186,023 1,324,074 10.80%
SPECIAL SERVICES 708,625 714,127 730,665 726,080 770,202 7.85%
INFORMATION SERVICES 285,683 352,029 371,542 353,067 369,180 4.87%
DEPARTMENT TOTAL 9,170,570$ 9,300,285$ 9,371,162$ 9,527,706$ 10,586,425$ 13.83%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 7,734,739$ 7,889,137$ 7,982,348$ 7,996,776$ $8,878,411 12.54%
SUPPLIES 287,770 280,673 266,439 279,537 387,423 38.03%
MAINTENANCE 333,885 330,130 312,713 368,487 369,607 11.96%
PURCHASED SERVICES 770,900 783,845 784,482 882,906 919,152 17.26%
CAPITAL OUTLAY 43,276 16,500 25,180 0 31,832 92.92%
DEPARTMENT TOTAL 9,170,570$ 9,300,285$ 9,371,162$ 9,527,706$ 10,586,425$ 13.83%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
POLICE ADMINISTRATION 9.0 10.0 9.0 9.0 9.0 0.00%
UNIFORM PATROL 67.5 67.5 66.5 63.5 67.5 1.50%
CRIMINAL INVESTIGATION 14.0 14.0 16.0 19.0 19.0 18.75%
PROFESSIONAL STANDARDS 4.0 3.0 4.0 4.0 4.0 0.00%
QUARTERMASTER DIVISION 1.0 1.0 1.0 1.0 1.0 0.00%
COMMUNICATION/JAIL 27.0 27.0 27.0 27.0 29.0 7.41%
SPECIAL SERVICES 11.0 12.0 11.0 11.0 11.0 0.00%
INFORMATION SERVICES 9.0 7.0 8.0 8.0 8.0 0.00%
DEPARTMENT TOTAL 142.5 141.5 142.5 142.5 148.5 4.21%
SERVICE LEVEL ADJUSTMENTS
UNIFORM PATROL 3 Patrol Officer 180,628
STEP Grant 52,207
Homeland Security Grant 87,260
1 Police Assistant 64,539
QUARTERMASTER Motorcycle Upgrade 7,000
COMMUNICATIONS/JAIL 2 Communications Operators 74,918
ALL Overtime and Maintenance 26,482
POLICE TOTAL 493,034$
141
FIRE DEPARTMENT
CITY MANAGER
FIRE CHIEF
ADMINISTRATIVE
ASSISTANT
RESEARCH & PLANNING
PUBLIC INFORMATION
ASSISTANT
FIRE CHIEF
FIRE
MARSHAL
TRAINING
COORDINATOR
"A"
SHIFT
"B"
SHIFT
"C"
SHIFT
FIRE
PREVENTION
CODE
ENFORCEMENT
PARKING
OPERATIONS
142
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
FIRE ADMINISTRATION 394,664$ 365,337$ 392,002$ 398,708$ 451,914$ 23.70%
FIRE SUPPRESSION 3,856,408 4,469,309 4,391,990 4,269,736 4,645,511 3.94%
FIRE PREVENTION 695,461 703,074 710,096 661,640 785,833 11.77%
EMER. MEDICAL SERV. 1,954,377 2,018,228 2,014,978 2,051,328 2,268,127 12.38%
DEPARTMENT TOTAL 6,900,910$ 7,555,948$ 7,509,066$ 7,381,412$ 8,151,385$ 7.88%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 5,689,828$ 6,145,242$ 6,134,446$ 6,211,085$ 6,761,483$ 10.03%
SUPPLIES 465,384 481,925 447,436 345,483 431,113 (10.54%)
MAINTENANCE 254,950 231,774 231,712 249,408 260,294 12.31%
PURCHASED SERVICES 471,872 499,901 507,623 575,436 617,145 23.45%
CAPITAL OUTLAY 18,876 197,106 187,849 0 81,350 (58.73%)
DEPARTMENT TOTAL 6,900,910$ 7,555,948$ 7,509,066$ 7,381,412$ 8,151,385$ 7.88%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
FIRE ADMINISTRATION 5.0 5.0 4.0 4.0 5.0 25.00%
FIRE SUPPRESSION 54.0 56.0 59.0 59.0 59.0 0.00%
FIRE PREVENTION 10.0 11.0 11.0 10.0 10.0 (9.09%)
EMER. MEDICAL SERV. 31.0 31.0 31.0 31.0 31.0 0.00%
DEPARTMENT TOTAL 100.0 103.0 105.0 104.0 105.0 0.00%
SERVICE LEVEL ADJUSTMENTS
Additional costs for
purchasing/distribution position 35,621$
Additional Fire Education Training 40,356
Emergency Generator 50,000
Code Enforcement Supervisor 83,486
Homeland Security Grant 77,385
Paramedic Training 108,084
FIRE TOTAL 394,932$
CITY OF COLLEGE STATION
FIRE DEPARTMENT
SUMMARY
143
PUBLIC WORKS
GREENWAYS
FACILITIES
TRAFFIC SYSTEMS
STREET & DRAINAGE
ADMINISTRATION
ASST. DIRECTOR
SANITATION
FLEET
ASST. DIR. PUB. WKS.
BVSWMA DIRECTOR
CITY ENGINEER
DIRECTOR
CITY MANAGER
SUPERINTENDENT
SUPERINTENDENT
MAINTENANCE
PUBLIC WORKS
MANAGER
LANDFILL
MANAGER
DEVELOPMENT
ENGINEERING
CAPITAL PROJECTS
144
CITY OF COLLEGE STATION
PUBLIC WORKS
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
PUBLIC WORKS ADMINISTRATION 520,624$ 567,042$ 567,037$ 459,999$ 481,288$ (15.12%)
FACILITIES MAINTENANCE 1,022,913 1,140,092 1,090,591 1,165,204 1,274,389 11.78%
STREETS MAINTENANCE 2,316,521 2,275,676 2,271,618 2,220,532 2,375,313 4.38%
DRAINAGE MAINTENANCE 345,119 545,577 545,564 518,350 661,536 21.25%
TRAFFIC SIGNS AND MARKINGS 164,925 216,298 216,046 317,630 328,870 52.04%
ENGINEERING 629,111 692,811 692,635 997,653 1,170,883 69.00%
TRAFFIC SIGNALS 485,392 531,464 534,939 559,619 583,113 9.72%
DEPARTMENT TOTAL 5,484,605$ 5,968,960$ 5,918,430$ 6,238,987$ 6,875,392$ 15.19%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 2,741,027$ 3,014,554$ 2,998,303$ 3,302,552$ 3,603,345 19.53%
SUPPLIES 188,952 194,324 195,911 297,718 331,337 70.51%
MAINTENANCE 1,762,190 1,761,462 1,728,180 1,711,400 1,777,690 0.92%
PURCHASED SERVICES 736,357 892,833 881,996 927,317 948,857 6.27%
CAPITAL OUTLAY 56,079 105,787 114,040 0 214,163 102.45%
DEPARTMENT TOTAL 5,484,605$ 5,968,960$ 5,918,430$ 6,238,987$ 6,875,392$ 15.19%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
PUBLIC WORKS ADMINISTRATION 7.0 7.0 7.0 6.0 6.0 (14.29%)
FACILITIES MAINTENANCE 6.0 7.0 7.0 7.0 7.0 0.00%
STREETS MAINTENANCE 23.0 22.0 22.0 22.0 22.0 0.00%
DRAINAGE MAINTENANCE 5.0 6.0 9.0 9.0 10.0 11.11%
TRAFFIC SIGNS AND MARKINGS 2.0 2.0 3.0 3.0 3.0 0.00%
ENGINEERING 11.0 11.0 10.0 15.0 17.0 70.00%
TRAFFIC SIGNALS 5.0 5.0 5.0 5.0 5.0 0.00%
DEPARTMENT TOTAL 59.0 60.0 63.0 67.0 70.0 11.11%
SERVICE LEVEL ADJUSTMENTS
FACILITIES MAINTENANCE Lincoln Center Maintenance (1/4 year) 2,275
Real estate demolition 33,750
Real estate preservation 53,000
Maintenance for Fire Station #5 3,725
STREETS MAINTENANCE Oil Storage Tank 50,000
TRAFFIC SIGNALS Signals Overtime 8,397
Homeland Security Grant 65,479
ENGINEERING Engineering Technician 70,497
Assistant City Engineer 70,505
PUBLIC WORKS GENERAL FUND 357,628$
DRAINAGE MAINTENANCE Small dump truck 42,000$
Drainage Inspector 85,153
PUBLIC WORKS DRAINAGE FUND 127,153$
PUBLIC WORKS TOTAL 484,781$
145
ADMINISTRATION
ASSISTANT
DIRECTOR
DIRECTOR
CITY MANAGER
SENIOR SERVICES
ATHLETICS
PROGRAMS &
SPECIAL EVENTS
CONCESSIONS
H/M PROGRAMS
RECREATION
CONFERENCE
CENTER
AQUATICS
LINCOLN
CENTER
SPECIAL
FACILITIES
WEST
DISTRICT
EAST
DISTRICT
SOUTH
DISTRICT
PARKS
OPERATIONS
FORESTRY
FORESTRY
CEMETERY
INSTRUCTION
YOUTH
RECREATION
PARKS AND RECREATION
WOLF PEN CREEK
146
CITY OF COLLEGE STATION
PARKS & RECREATION DEPARTMENT
SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATEDBASE APPROVED % CHANGE IN
ACTUALBUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISIONFY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
ADMINISTRATION 599,105$ 698,279$ 717,607$ 630,349$ 678,033$ -2.90%
RECREATION 1,044,013 1,094,427 1,098,384 1,084,967 1,162,525 6.22%
SPECIAL FACILITIES 1,927,732 1,661,346 1,757,733 1,709,820 1,828,607 10.07%
PARKS OPERATIONS 1,849,576 1,964,287 1,949,395 2,018,189 2,135,759 8.73%
FORESTRY 870,374 1,062,458 1,047,845 1,060,899 1,092,269 2.81%
DEPARTMENT TOTAL 6,290,800$ 6,480,797$ 6,570,964$ 6,504,224$ 6,897,193$ 6.43%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATEDBASE APPROVED % CHANGE IN
ACTUALBUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATIONFY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 4,030,510$ 4,047,301$ 4,160,660$ 4,095,255$ 4,337,206 7.16%
SUPPLIES 407,047 519,362 470,670 532,390 559,663 7.76%
MAINTENANCE 534,868 360,280 338,809 375,750 381,506 5.89%
PURCHASED SERVICES 1,226,387 1,395,709 1,426,414 1,478,829 1,531,118 9.70%
CAPITAL OUTLAY 69,235 136,435 152,701 0 65,700 (51.85%)
OTHER PURCHASED SERVICES 22,753 21,710 21,710 22,000 22,000 1.34%
DEPARTMENT TOTAL 6,290,800$ 6,480,797$ 6,570,964$ 6,504,224$ 6,897,193$ 6.43%
PERSONNEL SUMMARY BY DIVISION
REVISEDBASE APPROVED % CHANGE IN
ACTUAL ACTUALBUDGET BUDGET BUDGET BUDGET FROM
DIVISIONFY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
ADMINISTRATION 9.5 9.5 9.5 9.5 9.5 0.00%
RECREATION 13.0 13.0 13.5 13.5 13.5 0.00%
SPECIAL FACILITIES 45.0 44.5 44.5 44.5 44.5 0.00%
PARKS OPERATIONS 35.0 35.0 35.0 35.0 36.0 2.86%
FORESTRY 14.5 14.5 14.0 14.0 14.0 0.00%
DEPARTMENT TOTAL 117.0 116.5 116.5 116.5 117.5 0.86%
SERVICE LEVEL ADJUSTMENTS
ADMINISTRATION WPC Permanent Street Banners 22,500$
RECREATION Starlight Music Series 35,000
VPAC Portable Toilets 1,500
Umpire Pay Fees Adjustment 14,000
Additional Volleyball Season 3,795
SPECIAL FACILITIES Automatic External Defibrillators 13,200
Lincoln Center O&M 3,658
Thomas Pool Collector Tank Repair 20,000
Texas Public Pool Council Conference 8,000
OPERATIONS John Crompton Park O&M 11,730
Three-gang mower 31,600
Homeland Security Grant 650
FORESTRY Dept. Wide Increase in Overtime 14,394
PARKS AND RECREATION TOTAL 180,027$
147
COLLEGE STATION
LIBRARY
OTIS
DIRECTOR
LIBRARY STAFF
COMMUNICATIONS &
INFO. SERVICES
MANAGER
CITY MANAGER
148
CITY OF COLLEGE STATION
LIBRARY
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
LIBRARY 721,350$ 756,518$ 704,607$ 763,346$ 763,346$ 0.90%
DIVISION TOTAL 721,350$ 756,518$ 704,607$ 763,346$ 763,346$ 0.90%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 0$ 0$ 0$ 0$ 0$ 0.00%
SUPPLIES 6,923 350 7,708 530 530 51.43%
MAINTENANCE 5,910 6,900 7,109 7,130 7,130 3.33%
PURCHASED SERVICES 668,517 709,268 649,790 715,686 715,686 0.90%
CAPITAL OUTLAY 40,000 40,000 40,000 40,000 40,000 0.00%
DIVISION TOTAL 721,350$ 756,518$ 704,607$ 763,346$ 763,346$ 0.90%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
LIBRARY 0.0 0.0 0.0 0.0 0.0 0.00%
DIVISION TOTAL 0.0 0.0 0.0 0.0 0.0 0.00%
149
DEVELOPMENT SERVICES
ADMINISTRATION
PLANNING
INSPECTION
BUILDING
INSPECTION
DEVELOPMENT
COORDINATION
DIRECTOR
CITY MANAGER
150
CITY OF COLLEGE STATION
DEVELOPMENT SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
ADMINISTRATION 752,426$ 821,534$ 755,888$ 858,185$ 932,216$ 13.47%
ENGINEERING 223,425 240,262 159,174 0 0 (100.00%)
PLANNING 432,877 538,224 465,020 482,319 578,161 7.42%
BUILDING 413,096 456,516 456,486 487,113 504,153 10.43%
NEIGHBORHOOD SERVICES 94,747 97,766 96,966 92,137 94,770 (3.06%)
HISTORIC PRESERVATION 16,919 17,370 17,370 17,772 17,772 2.31%
DEPARTMENT TOTAL 1,933,490$ 2,171,672$ 1,950,904$ 1,937,526$ 2,127,072$ (2.05%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,680,895$ 1,805,011$ 1,666,580$ 1,652,373$ 1,760,209$ (2.48%)
SUPPLIES 46,907 75,962 65,903 70,503 73,503 (3.24%)
MAINTENANCE 40,408 43,522 36,735 41,613 44,003 1.11%
PURCHASED SERVICES 165,280 247,177 171,658 173,037 236,037 (4.51%)
CAPITAL OUTLAY 0 0 10,028 0 13,320 N/A
DEPARTMENT TOTAL 1,933,490$ 2,171,672$ 1,950,904$ 1,937,526$ 2,127,072$ (2.05%)
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
ADMINISTRATION 12.0 14.0 13.0 13.0 13.5 3.85%
ENGINEERING 3.0 3.0 3.0 0.0 0.0 (100.00%)
PLANNING 6.5 6.0 5.5 5.5 6.0 9.09%
BUILDING 7.0 7.0 8.0 8.0 8.0 0.00%
NEIGHBORHOOD SERVICES 3.0 2.0 2.0 2.0 2.0 0.00%
HISTORIC PRESERVATION 0.0 0.0 0.0 0.0 0.0 0.00%
DEPARTMENT TOTAL 31.5 32.0 31.5 28.5 29.5 (6.35%)
SERVICE LEVEL ADJUSTMENTS
Development Review Upgrade GIS Position 25,721$
Planning Maintain Funding Of Transportation
Intern 17,440
Annexation 60,000
Administration Website Software 15,710
DEVELOPMENT SERVICES TOTAL 118,871$
151
OFFICE OF TECHNOLOGY AND
INFORMATION SERVICES
CITY MANAGER
E-GOVERNMENT
UTILITY
CUSTOMER
SERVICE
CONTRACT
MANAGEMENT
INFORMATION
TECHNOLOGY
ACTION
CENTER
DIRECTOR
PRINT/MAIL
METER
SERVICES
CUSTOMER
SERVICE
LIBRARY
FRANCHISE
GEOGRAPHIC
INFORMATION
SERVICES
COMMUNICATIONS
MANAGEMENT
INFORMATION
SERVICES
APPLICATIONS
MANAGEMENT
INFORMATION
SERVICES
PC/NETWORK
152
CITY OF COLLEGE STATION
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
OTIS ADMINISTRATION 474,404$ 631,648$ 534,641$ 400,248$ 415,138$ (34.28%)
E-GOVERNMENT 57,643 136,511 131,424 91,747 105,473 (22.74%)
GEOGRAPHIC INFO SERVICES 178,969 194,149 179,774 202,018 206,207 6.21%
MGMT INFO. SERVICES 1,689,091 1,886,186 1,758,083 1,838,910 2,036,140 7.95%
DEPARTMENT TOTAL 2,400,107$ 2,848,494$ 2,603,922$ 2,532,923$ 2,762,958$ (3.00%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,286,377$ 1,351,431$ 1,334,335$ 1,375,856$ 1,439,849$ 6.54%
SUPPLIES 334,382 347,457 335,684 202,060 204,880$ (41.03%)
MAINTENANCE 446,073 486,432 477,354 556,822 613,844 26.19%
PURCHASED SERVICES 253,040 421,805 263,961 249,685 308,885 (26.77%)
CAPITAL OUTLAY 80,235 241,369 192,588 148,500 195,500 (19.00%)
DEPARTMENT TOTAL 2,400,107$ 2,848,494$ 2,603,922$ 2,532,923$ 2,762,958$ (3.00%)
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
OTIS ADMINISTRATION 6.0 5.0 5.0 5.0 5.0 0.00%
E-GOVERNMENT 0.0 1.0 1.0 1.0 1.0 0.00%
GEOGRAPHIC INFO SERVICES 2.5 2.5 2.5 2.5 2.5 0.00%
MGMT INFO SERVICES 15.0 14.0 14.0 14.0 14.0 0.00%
DEPARTMENT TOTAL 23.5 22.5 22.5 22.5 22.5 0.00%
SERVICE LEVEL ADJUSTMENTS
E-GOVERNMENT
Monthly Support for the Internet 6,000
Software Maintenance 6,272
MANAGEMENT INFO SYS Software for Municipal Court 12,580
RecWare parks and Recreation Software 11,320
Outage Management Software 5,100
Replacement of Current Novell Network Backup Hardware 53,100
Provide database for Economic Development Website 5,000
Maintenance Costs for a Vehicle 7,470
Emergency Generator 59,200
OTIS GENERAL FUND 166,042$
153
FISCAL SERVICES
RISK
MANAGEMENTACCOUNTINGMUNICIPAL
COURT
ASSISTANT
DIRECTOR
PURCHASING
DIRECTOR
ADMINISTRATION
CITY MANAGER
OFFICE OF
BUDGET AND
STRATEGIC PLANNING
154
CITY OF COLLEGE STATION
FISCAL SERVICES DEPARTMENT
SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
FISCAL ADMINISTRATION 351,849$ 378,272$ 371,187$ 379,600$ 403,369$ 6.63%
RISK MANAGEMENT 195,600 257,327 238,782 248,885 258,147 0.32%
ACCOUNTING 724,393 771,825 761,286 747,975 772,728 0.12%
PURCHASING 277,898 284,337 284,332 276,167 287,431 1.09%
BUDGET AND STRATEGIC PLANNING 0 0 0 313,165 337,111 N/A
MUNICIPAL COURT 733,693 921,872 878,116 979,858 1,131,922 22.79%
DEPARTMENT TOTAL 2,283,433$ 2,613,633$ 2,533,703$ 2,945,650$ 3,190,708$ 22.08%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,674,595$ 1,864,413$ 1,850,724$ 2,171,543$ 2,322,077$ 24.55%
SUPPLIES 47,040 64,375 51,470 68,742 77,040 19.67%
MAINTENANCE 21,759 33,020 33,044 33,010 40,144 21.57%
PURCHASED SERVICES 540,039 651,825 598,465 672,355 699,395 7.30%
CAPITAL OUTLAY 0 0 0 0 52,052 0.00%
DEPARTMENT TOTAL 2,283,433$ 2,613,633$ 2,533,703$ 2,945,650$ 3,190,708$ 22.08%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
FISCAL ADMINISTRATION 3.0 3.0 3.5 3.5 3.5 0.00%
RISK MANAGEMENT 2.5 3.0 3.0 3.0 3.0 0.00%
ACCOUNTING 11.5 11.0 11.0 11.0 11.0 0.00%
PURCHASING 4.5 4.5 4.0 4.0 4.0 0.00%
BUDGET AND STRATEGIC PLANNING 0.0 0.0 0.0 4.5 5.0 N/A
MUNICIPAL COURT 13.5 14.0 16.0 17.0 18.0 12.50%
DEPARTMENT TOTAL 35.0 35.5 37.5 43.0 44.5 18.67%
SERVICE LEVEL ADJUSTMENTS:
MUNICIPAL COURT Warrant Officer 129,107$
ADMINISTRATION Ad Valorem Tax 15,000
BUDGET AND STRATEGIC PLANNING 0.5 FTE Budget Analyst Additional Co 12,646
FISCAL SERVICE TOTAL 156,753$
155
GENERAL GOVERNMENT
CITY COUNCIL
CITY
SECRETARY LEGAL
CITY MANAGER
ASSISTANT
CITY MANAGER
HUMAN
RESOURCES
ECONOMIC
DEVELOPMENT/
COMMUNITY
DEVELOPMENT
PUBLIC
COMMUNICATIONS
& MARKETING
COMMUNITY
PROGRAMS
EMERGENCY
MANAGEMENT
156
CITY OF COLLEGE STATION
GENERAL GOVERNMENT
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
CITY SEC./MAYOR COUNCIL 371,849$ 359,292$ 387,848$ 329,876$ 334,890$ (6.79%)
CITY MANAGER 553,253 548,289 565,645 551,279 617,180 12.56%
COMMUNITY PROGRAMS 119,787 119,867 119,848 113,100 124,531 3.89%
LEGAL 667,718 673,346 691,841 687,166 709,639 5.39%
PUBLIC COMM./ MARKETING 227,057 558,820 463,308 430,322 543,227 (2.79%)
HUMAN RESOURCES 404,206 450,026 453,457 441,182 546,535 21.45%
EMERGENCY MANAGEMENT 0 109,280 108,918 86,698 120,163 9.96%
BUDGET & STRATEGIC PLANNING 283,698 308,407 285,164 0 0 -100.00%
COMMUNITY DEVELOPMENT 537,963 600,120 534,747 600,555 625,685 4.26%
ECONOMIC DEVELOPMENT 304,347 273,272 273,181 236,129 285,202 4.37%
DEPARTMENT TOTAL 3,469,878$ 4,000,719$ 3,883,957$ 3,476,307$ 3,907,052$ (2.34%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 2,624,091$ 2,898,987$ 2,885,736$ 2,665,616$ 2,915,296$ 0.56%
SUPPLIES 160,553 140,815 167,690 139,163 176,326 25.22%
MAINTENANCE 43,743 83,526 72,065 75,887 76,887 (7.95%)
PURCHASED SERVICES 641,491 671,589 646,664 500,641 546,781 (18.58%)
CAPITAL OUTLAY 0 205,802 111,802 95,000 191,762 (6.82%)
DEPARTMENT TOTAL 3,469,878$ 4,000,719$ 3,883,957$ 3,476,307$ 3,907,052$ (2.34%)
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
CITY SEC./MAYOR COUNCIL 4.0 4.0 4.0 4.0 4.0 0.00%
CITY MANAGER 5.0 5.0 5.0 5.0 6.0 20.00%
COMMUNITY PROGRAMS 1.5 1.5 1.5 1.5 1.5 0.00%
LEGAL 7.75 7.75 7.75 7.75 7.75 0.00%
PUBLIC COMMUNICATIONS 2.0 2.0 3.0 3.0 3.0 0.00%
HUMAN RESOURCES 5.5 6 6 6 7.0 16.67%
EMERGENCY MANAGEMENT 0.0 1.0 1.0 1.0 1.0 0.00%
BUDGET & STRATEGIC PLANNING 4.5 4.5 4.5 0.0 0.0 (100.00%)
COMMUNITY DEVELOPMENT 8.5 8.5 8.5 8.5 8.5 0.00%
ECONOMIC DEVELOPMENT 2.0 2.0 2.0 2.0 3.0 50.00%
DEPARTMENT TOTAL 40.75 42.25 43.25 38.75 41.75 (3.47%)
SERVICE LEVEL ADJUSTMENTS:
CITY MANAGER Assistant Land Agent 52,313$
ECONOMIC DEVELOPMENT Addition of Economic Development
Specialist 40,108
PUBLIC COMMUNICATIONS AND MARKETING Channel 19 studio / field equipment 62,753
Streaming website media 40,259
HUMAN RESOURCES Employee Recognition 7,000
Destination Excellence program 8,600
Employee Development Specialist 72,553
COMMUNITY PROGRAMS Decision Making for First Time
Offenders 7,020
EMERGENCY MANAGEMENT Homeland Security Grant 30,700
GENERAL GOVERNMENT TOTAL 321,306$
157
DEBT SERVICE FUND
The City's basic debt management policies are
explained in the Financial Policy Statements,
included in the appendix to this document. The
City continues to review its debt management
policies and to address the particular concerns
and needs of the citizens. The City strives to
issue debt only to meet capital needs.
This fund is prepared on the modified accrual
basis of accounting. Under this basis revenues
are recognized when they become measurable
and available to finance expenditures of the
current period. Expenditures are recognized
when the related fund liability is incurred with
the exception of several items. The full listing of
these exceptions can be found in the Financial
Policies on page F-1.
State law in Texas sets the maximum ad valorem
tax rate for a home rule city, such as College
Station, at $2.50 per $100 dollars valuation,
including all obligations of the city. The City of
College Station’s approved ad valorem tax rate is
46.40 cents/$100 valuation.
Current policy is to maintain at least 8.33% of
annual appropriated expenditures and any
associated fees as the Debt Service Fund balance
at fiscal year end. The fund is in compliance
with that policy.
The most recent debt issues of the City of College
Station have earned ratings* from Moody's and
Standard & Poor's as follows:
Bond Type
Standard &
Poor's
Moody's
General Obligation AA- Aa3
Utility Revenue A+ A1
Certif. of Oblig. AA- Aa3
Revenues in the Debt Service Fund are
anticipated to increase in FY 05 by 9% from the
FY 04 revised budget, reflecting the increased
taxable base in College Station. The debt service
portion of the ad valorem tax rate is approved to
be 26.98 cents per $100 valuation for FY 05.
In November 2003, the citizens of College Station
approved $38.405 million in future bond
authorization for streets, traffic, police and fire
station projects, the City Centre project, and
parks projects including the second phase of
Veteran's Park. Current analysis of the debt
requirements in the future shows that the City
will have enough debt capacity to issue all of the
authorized bonds without a tax increase. In FY
05, it is estimated that $5,710,000 will be issued.
Those funds will be used as follows:
• $2,997,000 for Street and Transportation
projects.
• $553,000 for Traffic Signals and Safety
System Improvements.
• $850,000 for Parks and Recreation
projects.
• $1,310,000 for the relocation of Fire
Station #3.
It is also anticipated that the City will issue
$9,560,000 of COs. These Certificates are
expected to be issued as follows:
• $1,150,000 for Street Capital Projects
• $950,000 for Technology Projects
• $625,000 for Northgate Capital Projects
• $975,000 for Parks and Recreation Capital
Projects
• $850,000 for Public Safety Equipment
• $3,150,000 for Business Park Projects
• $1,860,000 for Wolf Pen Creek Projects
Each year an analysis is done to determine what
resources are needed and if refunding and call
options are available and in the best interest of
the City. It is not anticipated that any bonds will
be called in FY 05.
The following section contains a schedule of
requirements and a summary of requirements for
all General Obligation Bonds and Certificates of
Obligation. The detailed information for each
individual GOB and CO is found in Appendix J.
The schedule of requirements and the individual
detailed information for all Utility Revenue
Bonds are also found in Appendix J.
* The ratings are standard ratings of Moody’s and S&P. The highest rating available on S&P is AAA and the lowest “investment
grade” debt issue is BBB. In contrast, Moody’s highest rating is Aaa and the lowest “investment grading" is Bbb.
158
CITY OF COLLEGE STATION
DEBT SERVICE FUND
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING BALANCE 2,355,213$ 1,636,307$ 1,636,307$ 2,226,812$ 2,226,812$
REVENUES
ADVALOREM TAXES, ETC.7,645,600$ 8,220,773$ 8,220,800$ 9,011,900$ 9,011,900 10%
INVESTMENT EARNINGS 90,104 55,000 45,000 50,000 50,000 -9%
OTHER 1,025,811 0 0 0 0 N/A
TRANSFERS 0 1,423,624 1,423,624 1,523,571 1,523,571 7%
TOTAL REVENUES 8,761,515$ 9,699,397$ 9,689,424$ 10,585,471$ 10,585,471$ 9%
TOTAL FUNDS AVAILABLE 11,116,728$ 11,335,704$ 11,325,731$ 12,812,283$ 12,812,283$ 0%
EXPENDITURES AND TRANSFERS
GENERAL OBLIGATION BONDS 5,334,489$ 4,943,837$ 4,950,900$ 5,246,833$ 5,246,833$ 6%
CERTIFICATES OF OBLIGATION 4,133,040 4,310,849 3,965,581 4,820,142 4,820,142 12%
AGENTS FEES, OTHER COSTS 12,500 13,000 16,000 13,000 13,000 0%
OTHER 392 0 166,438 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS 9,480,421$ 9,267,686$ 9,098,919$ 10,079,975$ 10,079,975$ 9%
INCREASE (DECREASE)
FUND BALANCE (718,906)$ 431,711$ 590,505$ 505,496$ 505,496$
GAAP ADJUSTMENT 0$
ENDING FUND BALANCE 1,636,307$ 2,068,018$ 2,226,812$ 2,732,308$ 2,732,308$
DEBT SERVICE FUND - SOURCES
TRANSFERS
14.4% INVEST
EARNINGS
0.6%
ADVALOREM
TAXES, ETC.
85.1%
DEBT SERVICE FUND - USES
CERTIFICATES
OF OBLIGATION
48%
GENERAL
OBLIGATION
BONDS
52%
159
DEBT SERVICE
SUMMARY OF REQUIREMENTS
GENERAL OBLIGATION BONDS
ALL SERIES
FY 2004-2005
Issue Principal Interest Total
G.O.B. Series 1995 300,000 7,650 307,650
G.O.B. Series 1996 640,000 207,068 847,068
G.O.B. Series 1998 280,000 240,056 520,056
G.O.B. Series 1999 290,000 223,788 513,788
G.O.B. Series 2000 325,000 345,605 670,605
G.O.B. Series 2001 140,000 112,395 252,395
G.O.B. Series 2002 210,000 267,699 477,699
G.O.B. Series 2003 180,000 177,125 357,125
G.O.B. Series 2004 630,000 670,448 1,300,448
TOTAL 2,995,000$ 2,251,833$ 5,246,833$
160
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
GENERAL OBLIGATION BONDS
ALL SERIES
FISCAL
YEAR PRINCIPAL INTEREST
TOTAL DUE
EACH YEAR
PRINCIPAL
OUTSTANDING AS OF
OCTOBER 1
FY 05 2,995,000 2,251,833 5,246,833 47,085,000
FY 06 2,740,000 1,979,574 4,719,574 44,090,000
FY 07 2,840,000 1,862,968 4,702,968 41,350,000
FY 08 2,925,000 1,743,413 4,668,413 38,510,000
FY 09 3,045,000 1,612,618 4,657,618 35,585,000
FY 10 3,200,000 1,467,986 4,667,986 32,540,000
FY 11 3,315,000 1,312,624 4,627,624 29,340,000
FY 12 3,430,000 1,150,323 4,580,323 26,025,000
FY 13 3,305,000 992,092 4,297,092 22,595,000
FY 14 3,090,000 843,528 3,933,528 19,290,000
FY 15 3,010,000 697,438 3,707,438 16,200,000
FY 16 2,790,000 556,958 3,346,958 13,190,000
FY 17 2,940,000 411,864 3,351,864 10,400,000
FY 18 1,740,000 304,719 2,044,719 7,460,000
FY 19 1,135,000 236,838 1,371,838 5,720,000
FY 20 1,190,000 184,025 1,374,025 4,585,000
FY 21 1,245,000 127,941 1,372,941 3,395,000
FY 22 805,000 80,941 885,941 2,150,000
FY 23 840,000 44,075 884,075 1,345,000
FY 24 505,000 12,625 517,625 505,000
G.O.B. PRINCIPAL & INTEREST
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY
0
5
FY
0
7
FY
0
9
FY
1
1
FY
1
3
FY
1
5
FY
1
7
FY
1
9
FY
2
1
FY
2
3
PRINCIPAL INTEREST
161
DEBT SERVICE
SUMMARY OF REQUIREMENTS
CERTIFICATES OF OBLIGATION
ALL SERIES
FY 2004-2005
ISSUE - PRINCIPAL
GENERAL DEBT
ASSOCIATED
WPC TIF
ASSOCIATED
EQUIP REPL
ASSOCIATED
PARKING
ENTERPRISE
ASSOCIATED
ELECTRIC
FUND
ASSOCIATED
WASTE WATER
FUND
ASSOCIATED TOTAL
C.O. Series 2000 345,000 0 0 0 0 0 345,000
C.O. Series 2000 A 390,000 0 0 200,000 0 0 590,000
C.O. Series 2001 485,000 0 0 0 0 0 485,000
C.O. Series 2002 485,000 380,000 180,000 0 0 0 1,045,000
C.O. Series 2003 0 0 195,000 0 0 0 195,000
C.O. Series 2003A 30,000 0 0 0 0 0 30,000
C.O. Series 2004 505,000 0 0 0 0 0 505,000
TOTAL PRINCIPAL 2,240,000$ 380,000$ 375,000$ 200,000$ 0$ 0$ 3,195,000$
ISSUE - INTEREST
C.O. Series 2000 137,051 0 0 0 0 0 137,051
C.O. Series 2000 A 315,183 0 0 0 0 0 315,183
C.O. Series 2001 91,162 0 0 0 0 0 91,162
C.O. Series 2002 476,806 56,525 19,125 0 0 0 552,456
C.O. Series 2003 0 0 20,413 0 0 0 20,413
C.O. Series 2003A 28,400 0 0 0 0 0 28,400
C.O. Series 2004 7,969 0 0 0 255,761 216,747 480,477
TOTAL INTEREST 1,056,571$ 56,525$ 39,538$ 0$ 255,761$ 216,747$ 1,625,142$
TOTAL PAYMENT 3,296,571$ 436,525$ 414,538$ 200,000$ 255,761$ 216,747$ 4,820,142$
162
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
CERTIFICATES OF OBLIGATION
ALL SERIES
FISCAL
YEAR PRINCIPAL INTEREST
TOTAL DUE
ANNUALLY
PRINCIPAL
OUTSTANDING AS OF
OCTOBER 1
FY 05 3,195,000 1,625,141 4,820,141 34,705,000
FY 06 2,475,000 1,396,503 3,871,503 31,510,000
FY 07 2,140,000 1,302,738 3,442,738 29,035,000
FY 08 1,955,000 1,221,134 3,176,134 26,895,000
FY 09 1,425,000 1,152,434 2,577,434 24,940,000
FY 10 1,495,000 1,091,057 2,586,057 23,515,000
FY 11 1,565,000 1,024,911 2,589,911 22,020,000
FY 12 1,640,000 953,449 2,593,449 20,455,000
FY 13 1,730,000 876,372 2,606,372 18,815,000
FY 14 1,815,000 793,774 2,608,774 17,085,000
FY 15 1,915,000 704,544 2,619,544 15,270,000
FY 16 2,010,000 608,690 2,618,690 13,355,000
FY 17 2,125,000 506,781 2,631,781 11,345,000
FY 18 2,235,000 398,346 2,633,346 9,220,000
FY 19 2,095,000 290,450 2,385,450 6,985,000
FY 20 2,200,000 183,078 2,383,078 4,890,000
FY 21 640,000 113,099 753,099 2,690,000
FY 22 670,000 82,669 752,669 2,050,000
FY 23 705,000 50,329 755,329 1,380,000
FY 24 675,000 16,875 691,875 675,000
C.O. PRINCIPAL & INTEREST
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY
0
5
FY
0
6
FY
0
7
FY
0
8
FY
0
9
FY
1
0
FY
1
1
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY
1
6
FY
1
7
FY
1
8
FY
1
9
FY
2
0
FY
2
1
FY
2
2
FY
2
3
FY
2
4
PRINCIPAL INTEREST
163
CITY OF COLLEGE STATION
PARKS XTRA EDUCATION
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 03 TO FY 04
BEGINNING FUND BALANCE 71,333$ 58,080$ 58,080$ 43,638$ 43,638$
REVENUES
XTRA EDUCATION REVENUES 88,979$ 92,000$ 89,000$ 91,670$ 91,670$ (0.36%)
INVESTMENT EARNINGS 1,634 920 920 920 920 0.00%
OTHER 0 0 0 0 0 0.00%
TOTAL REVENUES 90,613$ 92,920$ 89,920$ 92,590$ 92,590$ (0.36%)
TOTAL FUNDS AVAILABLE 161,946 151,000$ 148,000$ 136,228$ 136,228$ (9.78%)
EXPENDITURES
XTRA EDUCATION PROGRAMS 73,049$ 92,020$ 73,300$ 92,390$ 92,390$ 0.40%
CONTINGENCY 0 0 0 0 0 N/A
TRANSFERS 30,590 31,062 31,062 33,125 33,125 6.64%
TOTAL EXPENDITURES 103,639$ 123,082$ 104,362$ 125,515$ 125,515$ 1.98%
INCREASE (DECREASE)
IN FUND BALANCE (13,026)$ (30,162)$ # (14,442)$ (32,925)$ (32,925)$
GAAP ADJUSTMENT (227)$
ENDING FUND BALANCE 58,080$ 27,918$ # 43,638$ # 10,713$ 10,713$
PARKS XTRA EDUCATION FUND - SOURCES
XTRA
EDUCATION
REVENUES
99%
INVESTMENT
EARNINGS
1%
PARKS XTRA EDUCATION FUND - USES
XTRA
EDUCATION
PROGRAMS
74%
TRANSFERS
26%
Established in FY 96, Parks Xtra Education is a
joint effort of the City of College Station and the
College Station Independent School District
(CSISD) to provide community-based education
programs.
This fund is prepared on the modified accrual
basis of accounting. Under this basis revenues
are recognized when they become measurable
and available to finance expenditures of the
current period. Expenditures are recognized
when the related fund liability is incurred with
the exception of several items. The full listing of
these exceptions can be found in the Financial
Policies on page F-1.
Registration fees provide the primary funding for
the Parks Xtra Education Fund. Revenues are
projected to be $91,670 in FY 05.
Program funding for FY 05 is $125,515. These
funds include $92,390 to cover the cost of
instructors, supplies, equipment, and various
other program-related expenses. The remaining
$33,125 is allocated for the payment of half the
salary and benefits associated with the position
responsible for administering the program.
164
CITY OF COLLEGE STATION
PARKS XTRA EDUCATION
DEPARTMENT SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
PARKS XTRA EDUCATION 73,049$ 92,020$ 93,305$ 92,390$ 92,390$ 0.40%
DIVISION TOTAL 73,049$ 92,020$ 93,305$ 92,390$ 92,390$ 0.40%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,185$ 10,000$ 10,125$ 10,965$ 10,965$ 0.00%
SUPPLIES 11,879 13,480 13,480 13,500 13,500 0.15%
MAINTENANCE 0 0 0 0 0 0.00%
PURCHASED SERVICES 59,985 68,540 69,700 67,925 67,925 (0.90%)
CAPITAL OUTLAY 0 0 0 0 0 0.00%
DIVISION TOTAL 73,049$ 92,020$ 93,305$ 92,390$ 92,390$ 0.40%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
PARKS XTRA EDUCATION 0.0 0.0 0.0 0.0 0.0 0.00%
DIVISION TOTAL 0.0 0.0 0.0 0.0 0.0 0.00%
165
The Economic Development Fund is utilized to
account for funds that are to be used for
business attraction and retention.
This fund is prepared on the modified accrual
basis of accounting. Using this method,
revenues are recognized when they become
measurable and available to finance
expenditures of the current period.
Expenditures are recognized when the related
fund liability is incurred with the exception of
several items. The full listing of these
exceptions can be found in the Financial
Policies on page F-1.
Revenues for the Economic Development Fund
will be collected from the Electric, Water,
Wastewater, and Sanitation Funds. The
contributions from these funds will total
$360,000. Investment earnings of
approximately $13,600 are also anticipated in
FY 05. The Economic Development Funds’
expenditures are comprised of “Cash
Assistance” payments to various business
prospects. This assistance is aimed at
providing prospective businesses with start-up
resources and provides existing businesses the
opportunity to expand their operations.
It is estimated that $750,000 will be available
for cash assistance in FY 05. Cash assistance in
FY 05 is approved to be allocated as follows:
Economic Development Cash Assistance
Organization FY 04 FY 05
RVP Marketing $50,000 $50,000
Texas Avenue Crossing $265,000
Home Depot $417,321
UCS 60,000
GIS Real Estate Web upgrade $15,000
Cross Street Warehouses $16,500 $50,000
Lane Hospitality $200,000
Wolf Pen Creek Water Feature $11,000
Other $55,000 $450,000
Total $889,821 $750,000
As can be seen from the table above, there is
$450,000 estimated to be available for other
economic development prospects and
activities. If uncommitted at year-end, these
funds will contribute to the fund balance
carried over from year to year. This flexibility
gives the City an opportunity to work with
various new and current businesses to ensure
that College Station has a diverse and vibrant
economy.
ECONOMIC DEVELOPMENT FUND
166
CITY OF COLLEGE STATION
ECONOMIC DEVELOPMENT FUND
SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING BALANCE 920,190$ 955,173$ 955,173$ 438,952$ 438,952$
REVENUES
OPERATING TRANSFERS
ELECTRIC FUND 214,900$ 315,000$ # 315,000$ 315,000$ 315,000 0%
WATER FUND 12,500 12,500 # 12,500 12,500 # 12,500 0%
SEWER FUND 10,000 20,000 # 20,000 20,000 20,000 0%
SW COLLECTION FUND 12,500 12,500 # 12,500 12,500 12,500 0%
INVESTMENT EARNINGS 23,300 5,280 13,600 13,600 13,600 158%
OTHER 0 0 0 0 0 N/A
TOTAL REVENUES 273,200$ 365,280$ 373,600$ 373,600$ 373,600$ 2%
TOTAL FUNDS AVAILABLE 1,193,390$ 1,320,453$ 1,328,773$ 812,552$ 812,552$ -38%
EXPENDITURES AND TRANSFERS
CASH ASSISTANCE 0$ 1,027,321$ 889,821$ 750,000$ 750,000$ -27%
OTHER 236,369 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS 236,369$ 1,027,321$ 889,821$ 750,000$ # 750,000$ -27%
INCREASE (DECREASE)
FUND BALANCE 36,831$ (662,041)$ # (516,221)$ (376,400)$ (376,400)$ -43%
GAAP ADJUSTMENT (1,848)
ENDING FUND BALANCE 955,173$ 293,132$ # 438,952$ 62,552$ 62,552$
ECONOMIC DEVELOPMENT FUND - SOURCES
WATER
FUND
3%
ELECTRIC
FUND
85%
INVESTMENT
EARNINGS
4%
SW
COLLECTION
FUND
3%
SEWER
FUND
5%
ECONOMIC DEVELOPMENT FUND - USES
CASH
ASSISTANCE
100%
167
COURT SECURITY FEE FUND
In 1999, the State Legislature authorized a Court
Security Fee for Municipal Court fines. This fee
is paid by those who pay tickets at the College
Station Municipal Court. This fee can be used to
fund security projects to the Municipal Court.
This fund is prepared using the modified
accrual basis of accounting. This accounting
method realizes revenues are when they become
measurable and available to finance
expenditures of the current period.
Expenditures are recognized when the related
fund liability is incurred with the exception of
several items. The full listing of these
exceptions can be found in the Financial Policies
on page F-1.
Court Security Fee revenues are projected to be
$83,000 in FY 05.
Expenditures of $148,174 are approved in FY 05.
These expenditures include the salary and
benefits associated with the bailiff position at
the Municipal Court, as well as other security
improvements to the court facility.
168
CITY OF COLLEGE STATION
COURT SECURITY FEE
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING FUND BALANCE 126,790$ 138,053$ 138,053$ 120,053$ 120,053$
REVENUES
COURT SECURITY FEES 76,898$ 74,460$ 77,800$ 80,100$ 80,100$ 8%
INVESTMENT INTEREST 3,121 2,020 2,800 2,900$ 2,900 44%
OTHER 0 0 0 0 0 N/A
TOTAL REVENUES 80,019$ # 76,480$ 80,600$ # 83,000$ 83,000$ 9%
EXPENDITURES
COURT SECURITY PROJECTS 0$ 120,000$ 50,000$ 130,000$ 130,000$ 8%
GEN/ADMIN TRANSFER 33,051 48,548 48,600 18,174 18,174 -63%
TRANSFERS OUT 35,450 0 0 0 0 N/A
TOTAL EXPENDITURES 68,501$ 168,548$ # 98,600$ # 148,174$ 148,174$ -12%
INCREASE (DECREASE)
IN FUND BALANCE 11,518$ (92,068)$ # (18,000)$ # (65,174)$ (65,174)$
GAAP ADJUSTMENT (255)$
ENDING FUND BALANCE 138,053$ 45,985$ # 120,053$ # 54,879$ 54,879$
COURT SECURITY FEE FUND - SOURCES
INVESTMENT
INTEREST
3%
COURT
SECURITY FEES
97%
COURT SECURITY FEE FUND - USES
COURT
SECURITY
PROJECTS
88%
GEN/ADMIN
TRANSFER
12%
169
COURT TECHNOLOGY FEE FUND
In 1999, the State Legislature authorized a Court
Technology Fee for Municipal Court fines.
Those who pay tickets at the College Station
Municipal Court contribute to this fee. This fee
can be used to fund technology projects at the
Municipal Court facility. Projects could include
enhancements and improvements to the
Municipal Court computer systems and various
other improvements that involve technology.
This fund is prepared using the modified
accrual basis of accounting. This accounting
method realizes revenue when they become
measurable and available to finance
expenditures of the current period.
Expenditures are recognized when the related
fund liability is incurred with the exception of
several items. The full listing of these
exceptions can be found in the Financial Policies
on page F-1.
Court Technology Fee revenues are projected to
be $115,600 in FY 05. A service level adjustment
in the amount of $12,580 for the Municipal
Court imaging system has been approved for
FY05. The total budgeted expenditures for FY05
are $264,190.
170
CITY OF COLLEGE STATION
COURT TECHNOLOGY
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING FUND BALANCE 136,926$ 195,731$ 195,731$ 158,991$ 158,991$
REVENUES
COURT TECHNOLOGY FEES 102,536$ 99,960$ 109,180$ 111,400$ 111,400$ 11%
INVESTMENT INTEREST 4,796 3,500 4,080 4,200 4,200 20%
TOTAL REVENUES 107,332$ 103,460$ 113,260$ 115,600$ 115,600$ 12%
EXPENDITURES
COURT TECHNOLOGY PROJECTS 48,153$ 245,000$ 150,000$ 241,000$ 241,000$ -2%
GEN/ADMIN TRANSFER 0 0 0 10,610 23,190
TOTAL EXPENDITURES 48,153$ 245,000$ 150,000$ 251,610$ 264,190$ 8%
INCREASE (DECREASE)
IN FUND BALANCE 59,179$ (141,540)$ (36,740)$ (136,010)$ (148,590)$
GAAP ADJUSTMENT (374)$
ENDING FUND BALANCE 195,731$ 54,191$ 158,991$ 22,981$ 10,401$
COURT TECHNOLOGY FUND - USES
COURT TECH.
PROJECTS
100%
GEN/ADMIN
TRANSFER
9%
COURT TECHNOLOGY FUND - SOURCES
COURT
TECHNOLOGY
FEES
96%
INVESTMENT
INTEREST
4%
171
POLICE SEIZURE FUND
This fund accounts for items received by the
City through the Police Department as a result
of criminal investigations. These funds are used
for one time equipment and other purchases to
assist in police activities.
This fund is prepared using the modified
accrual basis of accounting. This accounting
method recognizes revenues when they become
measurable and available to finance
expenditures of the current period.
Expenditures are recognized when the related
fund liability is incurred with the exception of
several items. The full listing of these
exceptions can be found in the Financial Policies
on page F-1.
Police Seizure Fund revenues are estimated to
be $3,550 in FY 05. Total funds available are
expected to be $21,977.
Expenditures of $18,000 are budgeted for in FY
05. These expenditures are anticipated to be for
items to assist in police activities.
172
CITY OF COLLEGE STATION
POLICE SEIZURE
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING FUND BALANCE 13,978$ 15,402$ 15,402$ 18,427$ 18,427$
REVENUES
POLICE SEIZURE REVENUES 1,425$ 2,700$ 23,500$ 3,000$ 3,000$ 11.11%
INVESTMENT EARNINGS 363 410 525 550 550 34.15%
OTHER 0 0 0 0 0 N/A
TOTAL REVENUES 1,788$ 3,110$ 24,025$ 3,550$ 3,550$ 14.15%
TOTAL FUNDS AVAILABLE 15,766 18,512$ 39,427$ 21,977$ 21,977$ 18.72%
EXPENDITURES
POLICE SEIZURE PROGRAMS 0$ 2,700$ 21,000$ 18,000$ 18,000$ 566.67%
CONTINGENCY 0 0 0 0 0 N/A
TRANSFERS 0 0 0 0 0 N/A
TOTAL EXPENDITURES 0$ 2,700$ 21,000$ 18,000$ 18,000$ 566.67%
INCREASE (DECREASE)
IN FUND BALANCE 1,788$ 410$ 3,025$ (14,450)$ (14,450)$
GAAP ADJUSTMENT (364)$
ENDING FUND BALANCE 15,402$ 15,812$ 18,427$ 3,977$ 3,977$
POLICE SEIZURE FUND - SOURCES
INVEST.
EARNINGS
13%
POLICE
SEIZURE
REVENUES
85%
POLICE SEIZURE FUND - USES
POLICE
SEIZURE
PROGRAMS
100%
173
GENERAL GOVERNMENT
CAPITAL PROJECTS BUDGET
The City of College Station annually develops a five-
year Capital Improvements Program. The CIP is then
presented for City Council review as part of the
annual budget process. The list consolidates all
anticipated capital needs for which funding
authorization exists. The program is also divided into
several sections depending on the services provided
and the funding source.
The City only has legal authority to issue general
obligation debt after a successful citizen referendum.
General Obligation (GO) debt is debt that obligates
the City to repay the issue with ad valorem tax
revenues. The City uses GO debt for the acquisition
and development of parks and recreation facilities,
rights-of-way acquisition, construction of arterial
streets, reconstruction of major arterial streets, and for
public buildings such as City offices, libraries,
swimming pools and other general use facilities.
A new 5-year general obligation bond election was
held in November of 2003.
The 2003 November election granted the City
authority to issue $38,405,000 in General Obligation
debt. The proceeds from this debt issuance will fund
the relocation of Fire Station 3 and rehabilitation to
the police station, the development of Veterans Park
Phase II, construction of a new City Centre Building,
traffic enhancements, street improvements and other
improvements to various parks throughout the City.
The City has statutory authority, and City Council
policy allows for the use of non-voter authorized debt
instruments such as certificates of obligation and
contract obligations (generally referred to as CO's).
City Council policy allows the City to use such
instruments for capital items such as the following:
• The purchase and replacement of major
computer systems and other technology-based
items that have useful lives of not more than ten
years.
• The purchase and replacement of major
equipment items such as fire fighting
equipment. The City has however developed
policies and procedures to provide almost all of
this equipment without issuing debt.
• The purchase of land and development of land
for economic development uses.
In FY 04, the City issued $6,105,000 in GO debt for
various General Government capital projects. Of this
$6,105,000, $3,955,000 will fund the construction of a
new addition for the Police Station and design costs
for the Phase I of the new City Centre. The FY 05
Budget includes issuing $5,710,000 in GO’s. This
includes $3,550,000 million for rehabilitation of streets
in the Northgate area, oversize participation and Rock
Prairie Road Improvements.
Revenue bonds are issued when a capital asset will
reside in one or more of the City's enterprise funds.
Revenue bonds do not normally require voter
approval.
The City will continue those remaining authorized
projects in accordance with the five-year CIP plan
presented to the City Council.
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS
CAPITAL PROJECTS
Street Rehabilitation Projects
In FY 05, $1,230,000 million is appropriated for
rehabilitation to streets in the Southside area. This is a
multi-year effort to rehabilitate the infrastructure in
older parts of College Station. Also in FY 05, $800,000
has been appropriated for various street rehabilitation
projects in the Northgate area.
Street Extension Projects
Street extension projects include $1,690,000 for
various street extensions and widening projects.
These include the right of way acquisition for the
future Rock Prairie Road and Barron Road
Improvements.
These street projects will help to address traffic issues
that have been highlighted in the citizen survey and
other feedback received from College Station citizens.
Street TxDOT Projects
Funds are included in the FY 05 approved budget for
the right of way costs for the Wellborn Road
widening.
TxDOT timing on these projects will determine when
these expenditures will be made. The City pays ten
percent of right-of-way costs, and also pays for any
enhancements, such as the application of any
streetscaping desired in the project.
174
Traffic Projects
In FY 05, there is $553,000 appropriated for traffic
signal enhancements. Included in this amount is the
construction of new traffic signals and safety
improvements to the traffic system.
Sidewalks and Trails Projects
The City of College Station has worked over the years
to ensure adequate transportation infrastructure for
pedestrians and bicyclists. The City has an adopted
sidewalk and bike loop plan. As new development
occurs, sidewalks are an important aspect that must
be considered. In FY 05, $75,000 for neighborhood
capital improvements has been appropriated. Funds
are also appropriated for gateway improvements and
pedestrian improvements on FM 2818.
PARKS CAPITAL PROJECTS
The most significant parks projects for FY 05, is the
development of Veteran Park Phase II and soccer
field lights for Central and Veterans Park.
Funding in the amount of $690,000 is appropriated for
the addition of Phase II to the existing Veterans Park
Athletic Complex. This money is funded out of 2003
General Obligation Bonds. Also included in the Parks
capital projects is the addition of soccer field lights to
Veterans Park and Central Park in the amount of
$285,000.
PARKLAND DEDICATION CAPITAL PROJECTS
Parkland dedication funds can be used for projects in
neighborhood parks within the various park zones.
The funds come from a dedication required as new
development occurs in College Station. In FY 05,
projects anticipated to use parkland dedication funds
include $179,000 in Zone 1 and $153,000 in Zone 2.
GENERAL GOVERNMENT AND CAPITAL
EQUIPMENT CAPITAL PROJECTS
General government and capital equipment projects
are planned assets that have value to more than one
specific area of City operations. Two main divisions
within this category are public facilities and
technology projects. In FY 05, significant projects
include: $5,232,470 for public facilities projects and
$1,102,000 for technology projects.
In the public facilities division, $3,310,000 is
appropriated for the new addition of the Police
Station. Also included is $1,070,000 for relocation of
Fire Station #3. In the technology projects, $200,000 is
included in the budget for enhancements to the
AS400, which is the City's financial software. Funds
are also approved for the replacement of some of the
mobile data terminals utilized by the public safety
areas.
BUSINESS PARK PROJECTS
In FY 05, there is one significant business park related
projects. This includes $220,000 for the construction of
the Spring Creek Corporate Campus Phase I.
ADDITIONAL O&M COSTS
The FY 05 budget includes a number of capital
projects that have been recently completed and have
added operations and maintenance expense. In
particular, the City’s general fund has been and will
continue to be impacted by capital projects as they
come online.
175
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
BEGINNING FUND BALANCE:21,818,544 20,740,014 20,740,014
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 1,693,000 1,600,000 1,600,000
CERTIFICATES OF OBLIGATIONS 780,000 0 0
INTERGOVERNMENTAL 8,400 0 319,059
INTRAGOVERNMENTAL 98,790 1,366,395 1,366,395
INVESTMENT EARNINGS 483,575 270,000 470,000
OTHER 202,424 0 0
SUBTOTAL ADDITIONAL RESOURCES 3,266,189$ 3,236,395$ 3,755,454$
TOTAL RESOURCES AVAILABLE 25,084,733$ 24,495,468$ 24,495,468$
STREET REHABILITATION PROJECTS
2 TARROW ST. SOUTH ST0002 464,000 429,191 0 992
3 FIRST & MAPLE STREET REHABILITATION ST0201 969,000 27,018 0 889,600
DOMINIK ST REHABILITATION ST0216 750,000 28,953 0 200,000
TAUBER AND STASSNEY (DESIGN) ST0503 107,000 0 0 0
WEST PARK (SOUTHSIDE) ST0400 1,200,000 0 1,200,000 615,000
COLLEGE PARK/BREEZY HEIGHTS (SOUTHSIDE) ST0507 2,500,000 0 0 160,000
ANNEXATION OVERLAYS ST0401 200,000 0 200,000 200,000
THOROUGHFARE REHABILITATIONS ST0402 300,000 0 300,000 300,000
NORTHGATE STREET REHAB TBD 4,104,000 0 0 0
CLOSED PROJECTS 241,569 0
SUBTOTAL 726,731$ 1,700,000$ 2,365,592$
STREET EXTENSION PROJECTS
* JONES-BUTLER RD PH II ST0005 2,036,000 33,479 0 0
1 GEORGE BUSH E. WIDENING ST9804 2,312,000 822,277 0 418,327
* VICTORIA OP ST9928 626,000 77 0 150,000
FM 60 WIDENING ST0213 250,000 0 0 1,000
OVERSIZE PARTICIPATION TBD 2,700,000 0 0 0
DARTMOUTH EXTENSION PHASE II ST0211 3,600,000 85,918 0 0
ROCK PRAIRIE ROAD PROJECTS
ROCK PRAIRIE RD WIDENING TBD 2,969,000 0 500,000 500,000
LONGMIRE ROAD PROJECTS
LONGMIRE EXT-BIRMINGHAM-GRAHAM ST0007 237,000 182,808 0 8,000
* LONGMIRE EXT-GRAHAM-CYPRESS MEADOWS ST0100 2,813,000 458,770 0 2,190,000
BARRON ROAD PROJECTS
* BARRON ROAD RIGHT OF WAY ST0006 316,000 122,171 0 200,000
BARRON ROAD INTERCHANGE ST0212 699,973 1,684 0 277,000
BARRON ROAD IMPROVEMENTS ST0409 3,000,000 0 500,000 500,000
GREENS PRAIRIE ROAD PROJECTS
GREENS PRAIRIE RD. WIDENING ST0214 4,369,000 266,237 0 3,747,000
GREENS PRAIRIE WIDENING PH II TBD 3,300,000 0 0 0
GREENS PRAIRIE RD/ARRINGTON/FOREST RIDGE ACCESS ST0304 1,472,000 65,121 0 234,316
CENTRAL PARK LANE EXTENTION ST0509 150,000 0 0 0
CLOSED PROJECTS 61,358 0 0
SUBTOTAL 2,099,900$ 1,000,000$ 8,225,643$
STREET TXDOT PROJECTS
TX AVE STREETSCAPE PH II ST9915 500,000 0 0 0
GEORGE BUSH DRIVE MEDIANS ST0102 175,000 0 0 0
WELLBORN ROAD WIDENING ST0510 190,000 0 0 0
SUBTOTAL 0$ 0$ 0$
1 - George Bush Widening includes $600,000 thoroughfare funds and $890,000 GOB.
2 - Tarrow Street funding includes $272,000 from a grant.
3 - Funded through CDBG Funds.
* - Indicates projects funded through November 1998 G.O. Bond Authorization
176
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APPROVED
FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATION FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
12,102,833 12,102,833 3,991,243 355,502 215,502 100,502 5,502
3,550,000 3,550,000 2,895,000 2,385,000 6,345,000 4,205,000 0
1,150,000 1,150,000 1,200,000 0 0 0 0
580,000 580,000 0 0 0 0 0
652,624 652,624 0 0 25,000 50,000 75,000
300,000 300,000 105,000 35,000 35,000 30,000 5,000
0 0 0 0 0 0 0
6,232,624$ 6,232,624$ 4,200,000$ 2,420,000$ 6,405,000$ 4,285,000$ 80,000$
18,335,457.00 18,335,457$ 8,191,243$ 2,775,502$ 6,620,502$ 4,385,502$ 85,502$
0 0 0 0 0 0 0
0 00000 0
0 580,000 0000 0
107,000 107,000 0000 0
0 585,000 0000 0
1,230,000 1,070,000 1,270,000 0 0 0 0
200,000 200,000 0000 0
0 00000 0
800,000 800,000 0 0 1,652,000 1,652,000 0
0 0 0 0 0 0 0
2,337,000$ 3,342,000$ 1,270,000$ 0$ 1,652,000$ 1,652,000$ 0$
0 1,282,000 722,000 0 0 0 0
0 0 0 0 0 0 0
0 447,000 0 0 0 0 0
0 245,000 0 0 0 0 0
540,000 540,000 540,000 540,000 540,000 540,000 0
0 1,700,000 1,756,160 0 0 0 0
500,000 500,000 500,000 0 0 1,469,000 0
0 0 0 0 0 0 0
0 402,000 0 0 0 0 0
0 0 0 0 0 0 0
0 335,000 87,973 0 0 0 0
500,000 500,000 1,000,000 1,000,000 0 0 0
0 0 0 0 0 0 0
0 0 0 0 3,300,000 0 0
0 830,041 407,008 0 0 0 0
150,000 150,000 0 0 0 0 0
0 0 0 0 0 0 0
1,690,000$ 6,931,041$ 5,013,141$ 1,540,000$ 3,840,000$ 2,009,000$ 0$
0 580,000 0 0 0 0 0
0 175,000 0 0 0 0 0
190,000 190,000 0 0 0 0 0
190,000$ 945,000$ 0$ 0$ 0$ 0$ 0$
177
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
TRAFFIC PROJECTS
* TRAFFIC MGMT. IMPROVE. ST0011 728,000 0 0 0
TRAFFIC SIGNAL ENHAN. ST9511 3,463,229 0 0 0
HOLLEMAN WIDENING ST0106 112,000 0 0 0
JOE ROUTE @ KIMBROUGH ST0210 10,000 0 0 0
GB EAST DRIVE@DOMINIK ST0205 133,000 16,106 0 50,000
GB EAST EAST @HOLLEMAN ST0206 110,000 25,993 0 100,000
SIGNAL@UNIVERSITY/HOME DEPOT ST0207 156,000 71,749 0 140,000
TEXAS AVENUE@MANUEL DRIVE ST0017 115,000 50,412 0 60,000
FIRE PRE-EMPTION SYSTEM ST9810 175,000 21,133 0 0
TRAFFIC SYSTEM SAFETY IMPR.ST0511 500,000 0 0 100,000
PEDESTRIAN SIGNAL DARTMTH/HARVEY ST0410 22,000 0 0 0
TRAFFIC SIGNAL COMMUNICATIONS ST0411 250,000 0 250,000 0
NEW TRAFFIC SIGNAL PROJECTS ST0512 2,250,000 0 60,000 60,000
NEW SIGNAL @WELSH/HOLLEMAN ST0415 120,000 0 120,000 5,000
NEW SIGNAL @ROCK PRAIRIE/RIO GRANDE ST0414 120,000 0 120,000 5,000
CLOSED PROJECTS 31,479 0 0
SUBTOTAL 216,872$ 550,000$ 520,000$
SIDEWALKS & TRAILS
NEIGHBORHOOD/STREETSCAPE ST9802 54,800 0 0 0
BIKE LOOP ST9409 1,348,000 0 0 0
MISC. BIKE TRAILS ST9803 180,000 0 0 0
TAMU SIDEWALKS ST9924 400,000 224,783 0 80,400
UNIVERSITY SIDEWALKS CD1275 85,500 67,577 0 13,000
LONGMIRE SIDEWALKS ST0204 216,000 4,765 49,000 211,000
ANDERSON SIDEWALKS ST0203 162,000 67,872 0 158,000
NEIGHBORHOOD CIP(TRAFFIC CALMING) ST0012 ANNUAL 3,183 75,000 0
SOUTHSIDE TRAFFIC CALMING ST0305 75,000 0 0 125,000
SIDEWALK IMPROVEMENTS ST0517 500,000 0 0 0
HIKE AND BIKE TRAILS TBD 1,000,000 0 0 0
HIGHWAY 6 @GREENS PRAIRIE ST0513 200,000 0 0 0
PEDESTRIAN IMPROVEMENTS ON UNIVERSITY DRIVE TBD 407,000 0 50,000 50,000
NORTHGATE SIDEWALKS ST0501 145,624 0 0 0
GATEWAY IMPROVEMENTS ST0515 150,000 0 0 0
PEDESTRIAN IMPROVEMENTS ON FM 2818 ST0516 50,000 0 0 0
CLOSED PROJECTS 0 0 0
SUBTOTAL 368,180$ 174,000$ 637,400$
OTHER 347,149 0 0
DEAN INTERNATIONAL 293,800 264,000 264,000
DEBT ISSUANCE COSTS 42,087 0 30,000
GENERAL & ADMIN. CHARGES 250,000 350,000 350,000
TOTAL EXPENDITURES 4,344,719$ 4,038,000$ 12,392,635$
GAAP 0
ENDING FUND BALANCE:20,740,014$ 20,457,468$ 12,102,833$
178
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APPROVED
FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATION FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 72,000 0 0 0 0 0
0 0 0 0 0 0 0
0 20,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
100,000 78,000 100,000 100,000 100,000 100,000 0
0 22,000 0 0 0 0 0
0 250,000 0 0 0 0 0
453,000 453,000 455,000 445,000 453,000 144,000 0
0 115,000 0 0 0 0 0
0 115,000 0 0 0 0 0
0 0 0 0 0 0 0
553,000$ 1,125,000$ 555,000$ 545,000$ 553,000$ 244,000$ 0$
0 0 0 0 0 0 0
0 110,000 217,600 0 0 0 0
0 0 180,000 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
75,000 75,000 25,000 25,000 25,000 50,000 75,000
0 0 0 0 0 0 0
100,000 100,000 100,000 100,000 100,000 100,000 0
0 0 200,000 200,000 200,000 200,000 0
200,000 200,000 0 0 0 0 0
0 357,000 0 0 0 0 0
145,624 145,624 0 0 0 0 0
150,000 150,000 0 0 0 0 0
50,000 50,000 0 0 0 0 0
0 0 0 0 0 0 0
720,624$ 1,187,624$ 722,600$ 325,000$ 325,000$ 350,000$ 75,000$
0 0 0 0 0 0 0
264,000 264,000 0 0 0 0 0
30,000 30,000 25,000 25,000 50,000 35,000 0
519,549 519,549 250,000 125,000 100,000 90,000 0
6,304,173$ 14,344,214$ 7,835,741$ 2,560,000$ 6,520,000$ 4,380,000$ 75,000$
0
12,031,284$ 3,991,243$ 355,502$ 215,502$ 100,502$ 5,502$ 10,502$
179
GENERAL GOVERNMENT
PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT APPROVED
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02-03 APPROPRIATION FY 03-04
BEGINNING FUND BALANCE:757,978$ 569,910$ 315,442$
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 0$ 150,000$ 150,000$
CERTIFICATES OF OBLIGATIONS 0 0 0
INTERGOVERNMENTAL 7,792 0 149,126
INTRAGOVERNEMENTAL 0 1,013,000 1,013,000
INVESTMENT EARNINGS 14,220 10,000 5,500
OTHER 64,884 67,000 67,000
SUBTOTAL ADDITIONAL RESOURCES 86,896$ 1,384,626$ 1,384,626$
TOTAL RESOURCES AVAILABLE 844,874$ 1,700,068$ 1,700,068$
PARK PROJECTS
BILLIE MADELEY PARK DEV. PK9706 45,000 5,713 0 0
RAINTREE PARK IMPR. PK0068 44,000 0 0 0
LICK CREEK DEVELOPMENT PK0069 511,000 345,869 0 127,276
VETERANS ATHLETIC PARK DEV PK9941 3,236,000 28,996 0 20,000
BEE CREEK LIGHTS PK0303 118,000 6,309 0 85,000
COMMUNITY PARK ADD LAND PURCH. PK9948 40,000 0 40,000 40,000
* LINCOLN CENTER EXPANSION PK0319 973,000 310 801,294 767,000
FIELD REDEVELOPMENT PK0300 ANNUAL 30,378 89,000 89,000
# VETERANS PARK PHASE II PK0501 6,925,000 0 0 0
# INTERGENERATIONAL PARK UPGRADES PK0513 310,000 0 150,000 150,000
# NEW FORESTRY SHOP CONSTRUCTION TBD 670,000 0 0 0
# CENTRAL PARK SHOP RENOVATION TBD 200,000 0 0 0
LINCOLN CENTER - SPLASH PARK PK0503 170,000 0 0 0
STEEPLECHASE NEIGHBORHOOD PK0502 315,000 0 0 0
UNIVERSITY PARK DEVELOPMENT TBD 400,000 0 0 0
WOODLAND HILLS DEVELOPMENT TBD 315,000 0 0 0
EASTGATE PARK IMPROVEMENTS TBD 180,000 0 0 0
CENTRAL PARK(SOCCER LIGHTS - 3 FIELDS) PK0510 305,000 0 0 20,000
VETERAN'S PARK(SOCCER LIGHTS - 4 FIELDS) PK0511 400,000 0 0 0
BASKETBALL COVER AT CS ELEMENTARY SITE PK0512 175,000 0 0 0
CLOSED PROJECTS 91,857 0 24,068
DEBT ISSUANCE COST 0 0 0
GENERAL & ADMIN. CHARGES 20,000 20,000 20,000
TOTAL EXPENDITURES 529,432$ 1,100,294$ 1,342,344$
GAAP 0
ENDING FUND BALANCE:315,442$ 599,774$ 357,724$
* - FUNDED THROUGH COMMUNITY DEVELOPMENT BLOCK GRANT
# - Indicates projects funded through November 2003 G.O. Bond Authorization
180
GENERAL GOVERNMENT
PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APPROVED
FY 04-05 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
357,724$ 357,724$ 138,424$ 148,124$ 209,224$ 256,724$ 327,724$
800,000$ 800,000$ 3,200,000$ 3,705,000$ 200,000$ 0$ 0$
975,000 975,000 400,000 315,000 180,000 0 0
0 0 0 0 0 0 0
370,000 370,000 0 0 0 0 0
7,000 7,000 10,000 10,000 1,000 1,000 1,000
68,300 68,300 69,700 71,100 72,500 74,000 75,500
2,220,300$ 2,220,300$ 3,679,700$ 4,101,100$ 453,500$ 75,000$ 76,500$
2,578,024$ 2,578,024$ 3,818,124$ 4,249,224$ 662,724$ 331,724$ 404,224$
0 5,600 0 0 0 0 0
0 15,000 0 0 0 0 0
0 0000 00
0 0000 00
0 0000 00
0 0000 00
0 206,000 0 0 0 0 0
8,000 8,000 50,000 0 6,000 4,000 0
690,000 690,000 3,100,000 3,135,000 0 0 0
160,000 160,000 0 0 0 0 0
0 0 100,000 570,000 0 0 0
0 0 0 0 200,000 0 0
170,000 170,000 0 0 0 0 0
315,000 315,000 0 0 0 0 0
0 0 400,000 0 0 0 0
0 0 0 315,000 0 0 0
0 0 0 0 180,000 0 0
285,000 285,000 0 0 0 0 0
400,000 400,000 0 0 0 0 0
175,000 175,000 0 0 0 0 0
0 0000 00
0 0000 00
10,000 10,000 20,000 20,000 20,000 0 0
2,213,000$ 2,439,600$ 3,670,000$ 4,040,000$ 406,000$ 4,000$ 0$
365,024$ 138,424$ 148,124$ 209,224$ 256,724$ 327,724$ 404,224$
181
GENERAL GOVERNMENT
PARKLAND DEDICATION
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT APPROVED
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
BEGINNING FUND BALANCE:1,320,074 1,292,927 1,474,927
ADDITIONAL RESOURCES:
CONTRIBUTIONS 309,000$ 50,000$ 299,917$
INVESTMENT EARNINGS 34,183 5,000 31,000
TRANSFERS IN 1,040 0 0
OTHER 0 0 0
SUBTOTAL ADDITIONAL RESOURCES 344,223$ 55,000$ 330,917$
TOTAL RESOURCES AVAILABLE 1,664,297$ 1,805,844$ 1,805,844$
PARKLAND DEDICATION FUND
ZONE 1 PARK PK0051 179,000 0 0 0
ZONE 2 PARK PK0052 130,000 0 118,000 0
ZONE 3 PK0053 19,000 0 5,000 0
ZONE 4 PARK PK0054 21,000 0 0 0
ZONE 5 PARK PK0055 92,000 0 26,000 26,000
EDELWEISS PARK PK0216 18,000 17,700 0 0
INTRGEN BENCHES PK0212 25,000 2,858 0 0
SOUTHWOOD PLAYGROUND CVRS PK0307 22,000 22,290 0 0
SOUTHWOOD AP SIDEWALKS PK0313 12,000 10,221 0 0
RUBBERIZED CUSHIONING PK0312 0 692 0 0
ZONE 6 PARK PK0056 89,000 0 90,000 0
ZONE 7 PARK PK0057 0 0 0 0
WOODWAY PARK PK9803 787,000 0 0 100,000
ZONE 8 PARK PK0058 5,000 0 0 0
ZONE 9 PARK PK0059 33,000 0 0 0
ZONE 10 PARK PK0060 0 788 0 0
SHENANDOAH PARK PK0060 185,000 0 0 185,000
ZONE 11 PARK PK0061 0 0 14,000 30,000
TOT PLAYGROUND IN PEBBLE CREEK PK0403 36,000 0 0 36,000
CLOSED PROJECTS 1,500 0 0
TRANSFER PROJECT 0
GENERAL & ADMIN. CHARGES 5,000 5,000 5,000
TOTAL EXPENDITURES 61,049$ 258,000$ 382,000$
GAAP (10,951)
ENDING FUND BALANCE:1,592,297$ 1,547,844$ 1,423,844$
182
GENERAL GOVERNMENT
PARKLAND DEDICATION
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APPROVED
FY04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
1,423,844 1,423,844 1,844 2,844 3,844 4,844 7,844
50,000$ 50,000$ 0$ 0$ 0$ 0$ 0$
30,000 30,000 1,000 1,000 1,000 3,000 3,000
0 0 0 0 0 0 0
0 0 0 0 0 0 0
80,000$ 80,000$ 1,000$ 1,000$ 1,000$ 3,000$ 3,000$
1,503,844$ 1,503,844$ 2,844$ 3,844$ 4,844$ 7,844$ 10,844$
179,000 179,000 0 0 0 0 0
153,000 153,000 0 0 0 0 0
56,000 56,000 0 0 0 0 0
21,000 21,000 0 0 0 0 0
66,000 74,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
90,000 90,000 0 0 0 0 0
0 0 0 0 0 0 0
0 693,000 0 0 0 0 0
40,000 40,000 0 0 0 0 0
33,000 33,000 0 0 0 0 0
0 123,000 0 0 0 0 0
0 0 0 0 0 0 0
30,000 30,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0
5,000 10,000 0 0 0 0
673,000$ 1,502,000$ 0$ 0$ 0$ 0$ 0$
830,844$ 1,844$ 2,844$ 3,844$ 4,844$ 7,844$ 10,844$
183
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT REVISED TOTAL
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02- 03 APPROPRIATIONS FY 03-04 A
BEGINNING FUND BALANCE:6,259,450$ 4,726,156$ 4,726,156$
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 2,097,000$ 0$ 4,355,000$
CERTIFICATES OF OBLIGATIONS 0 0 0
INTRAGOVERNMENTAL 75,450 1,017,000 1,017,000
INTERGOVERNMENTAL 10 0 0
INVESTMENT EARNINGS 100,644 90,000 91,400
OTHER 50,979 0 0
SUBTOTAL ADDITIONAL RESOURCES 2,324,083$ 1,107,000$ 5,463,400$
TOTAL RESOURCES AVAILABLE 8,583,533$ 5,833,156$ 10,189,556$
PUBLIC FACILITIES
LIBRARY BOOK DONATIONS GG9901 291,348 0 0 0
CEMETERY LAND ACQUISITION GG9905 275,000 0 0 275,000
FIRE STATION # 5 GG0201 1,795,000 270,665 0 1,050,000
CITY CENTER LAND ACQUISITION GG0002 1,560,000 0 0 1,651,000
FIRE STATION #1 REHAB.GG0103 677,000 543,855 0 0
RELOCATION OF FIRE STATION #3 GG0401 1,710,000 0 210,000 210,000
POLICE STATION NEW ADDITION GG0402 3,310,000 0 3,310,000 0
CITY CENTER BUILDING GG0408 4,300,000 0 645,000 0
NORTHGATE GATEWAY ENTRY FEATURES GG0520 150,000 0 0 0
NORTHGATE PROMENADE WATER FEATURE GG0521 175,000 0 0 0
NORTHGATE PUBLIC RESTROOM FACILITIES GG0522 300,000 0 0 0
CLOSED PROJECTS 2,302,315 0 0
SUBTOTAL 3,116,835$ 4,165,000$ 3,186,000$
TECHNOLOGY PROJECTS
PUBLIC SAFETY SYSTEM CO0022 679,000 448,326 0 302,000
POLICE BOOKING TBD 141,000 0 0 141,000
POLICE FIELD REPORTING TBD 230,000 0 0 100,000
AUTOMATED CITATIONS CO0503 328,000 0 0 0
FIRE TONE OUT SYSTEM CO0401 50,000 0 50,000 7,000
RECORDS STORAGE CO0024 326,000 20,963 0 80,000
AS400 ENHANCEMENT CO0510 400,000 0 0 0
HTE BROWSER FRONTEND TBD 150,000 0 0 0
PARD AUTOMATION CO0402 113,000 0 0 113,000
FIBER OPTIC LOOP ME9701 400,000 100,849 100,000 83,000
PBX (PHONE SYSTEM) REPLACEMENT CO0400 917,000 0 917,000 200,000
AUTOMATED CUSTOMER SERVICE CO0102 207,000 23,171 0 11,000
RADIO REPLACEMENT TBD 3,400,000 0 0 0
MOBILE DATA TERMINAL REPLACEMENTS CO0501 227,000 0 0 0
WEB SITE REDESIGN CO0301 60,000 0 0 36,000
ATM NETWORK REPLACEMENT TBD 500,000 0 0 0
TOPOGRAPHIC/AERIAL MAPS CO0403 365,000 0 100,000 0
CLOSED PROJECTS 23,030 0 0
SUBTOTAL 616,339$ 1,167,000$ 1,073,000$
DEBT ISSUANCE COSTS 22,994$ 0$ 20,000$
TRANSFERS 000
OTHER 41,209 0 0
GENERAL & ADMIN. CHARGES 60,000 120,720 120,720
TOTAL EXPENDITURES 3,857,377$ 5,452,720$ 4,399,720$
GAAP ADJUSTMENT GAAP 0$
ENDING FUND BALANCE:4,726,156$ 380,436$ 5,789,836$
184
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APPROVED
FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
5,789,836$ 5,789,836$ 589,749$ 86,349$ 47,249$ 42,249$ 47,249$
1,310,000$ 1,310,000$ 1,800,000$ 1,855,000$ 0$ 0$ 0$
1,575,000 1,575,000 0 0 200,000 0 0
829,470 729,470 90,000 100,000 3,300,000 0 0
0 0 0 0 0 0 0
90,000 90,000 30,000 5,000 5,000 5,000 5,000
0 0 0 0 0 0 0
3,804,470$ 3,704,470$ 1,920,000$ 1,960,000$ 3,505,000$ 5,000$ 5,000$
9,494,306$ 9,494,306$ 2,509,749$ 2,046,349$ 3,552,249$ 47,249$ 52,249$
000000 0
000000 0
227,470 443,000 0 0 0 0 0
000000 0
000000 0
1,070,000 1,070,000 430,000 0 0 0 0
3,310,000 3,310,000 0 0 0 0 0
0 645,000 1,800,000 1,855,000 0 0 0
150,000 150,000 0 0 0 0 0
175,000 175,000 0 0 0 0 0
300,000 300,000 0 0 0 0 0
000000 0
5,232,470$ 6,093,000$ 2,230,000$ 1,855,000$ -$ -$ -$
000000 0
000000 0
0 130,000 0 0 0 0 0
0 200,000$ 0 0 0 0 0
0 43,000 0 0 0 0 0
0 35,000 0 0 0 0 0
200,000 200,000 0 0 200,000 0 0
0 150,000$ 0 0 0 0 0
000000 0
0 35,000 0 0 0 0 0
0 717,000 0 0 0 0 0
0 80,000 0 0 0 0 0
0 0 0 100,000 3,300,000 0 0
137,000 137,000 90,000 0 0 0 0
000000 0
500,000 500,000 0 0 0 0 0
265,000 365,000 0 0 0 0 0
000000 0
1,102,000$ 2,592,000$ 90,000$ 100,000$ 3,500,000$ 0$ 0$
17,000$ 17,000$ 23,400$ 24,100$ 0$ 0$ 0$
000000 0
000000 0
202,557 202,557 80,000 20,000 10,000 0 0
6,554,027$ 8,904,557$ 2,423,400$ 1,999,100$ 3,510,000$ 0$ 0$
2,940,279$ 589,749$ 86,349$ 47,249$ 42,249$ 47,249$ 52,249$
185
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
BEGINNING FUND BALANCE:8,817,029$ 6,954,319$ 6,954,319$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATION 0$ 11,900,000$ 0$
INTRAGOVERNMENTAL 0 250,000 0
TRANSFERS IN 0 0 0
INVESTMENT EARNINGS 192,499 300,000 75,000
OTHER 16,301 0 0
SUBTOTAL ADDITIONAL RESOURCES 208,800$ 12,450,000$ 75,000$
TOTAL RESOURCES AVAILABLE 9,025,829$ 19,404,319$ 7,029,319$
PUBLIC FACILITIES
1 CONFERENCE CNTR HWY 30/60 GG0005 18,000,000 394,241 5,805,712 0
2 HWY 30/60 INFRASTRUCTURE GG0105 3,650,000 1,377,260 0 1,400,000
OTHER 9 0 0
DEBT SERVICE 250,000 29,750 4,781,316
GENERAL & ADMIN CHARGES 50,000 41,340 41,340
TOTAL EXPENDITURES 2,071,510$ 5,876,802$ 6,222,656$
GAAP
ENDING FUND BALANCE:6,954,319$ 13,527,517$ 806,663$
1 - Convention Center funded through $5,500,000 in C.O.s, $500,000 from the Electric Fund, & $600,000 from the Hotel Motel Fund.
2 - Hwy 30/60 Corridor development costs funded through $1,560,000 Electric Fund, $1,690,000 Water Fund, & $400,000 Wastewater Fund.
186
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APRROVED
FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
806,663$ 806,663$ 824,663$ 842,663$ 860,663$ 878,663$ 896,663$
0$ 0$ 0$ 0$ 0$ 0$ 0$
0 0 00000
1,200,000 1,200,000 0 0 0 0 0
18,000 18,000 18,000 18,000 18,000 18,000 18,000
0 0 0 0 0 0 0
1,218,000$ 1,218,000$ 18,000$ 18,000$ 18,000$ 18,000$ 18,000$
2,024,663$ 2,024,663$ 842,663$ 860,663$ 878,663$ 896,663$ 914,663$
0 0 0 0 0 0 0
1,200,000 1,200,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
1,200,000$ 1,200,000$ 0$ 0$ 0$ 0$ 0$
824,663$ 824,663$ 842,663$ 860,663$ 878,663$ 896,663$ 914,663$
187
GENERAL GOVERNMENT
BUSINESS PARK
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT TOTAL
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
BEGINNING FUND BALANCE:2,309,264$ 2,308,510$ 2,308,510$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATIONS 0$ 3,150,000$ 500,000$
INTRAGOVERNMENTAL 0 0 0
INVESTMENT EARNINGS 53,902 100,000 50,000
OTHER 0 0 0
SUBTOTAL ADDITIONAL RESOURCES 53,902$ 3,250,000$ 550,000$
TOTAL RESOURCES AVAILABLE 2,363,166$ 5,558,510$ 2,858,510$
BUSINESS PARK FUND
BUSINESS PARK PHASE II & III GG9705 2,050,000 0 250,000 100,000
SPRING CREEK CORPORATE CAMPUS PHASE I DE0300 2,729,000 0 2,320,000 0
NEW BUSINESS CENTER B DE0002 2,750,000 0 0 0
CLOSED PROJECTS 4,656 0 0
OTHER 00 0
DEBT ISSUANCE COST 0 0 5,000
TRANSFER OUT 00 0
GENERAL & ADMIN CHARGES 50,000 0 50,000
TOTAL EXPENDITURES 54,656$ 2,570,000$ 155,000$
GAAP
ENDING FUND BALANCE:2,308,510$ 2,988,510$ 2,703,510$
188
GENERAL GOVERNMENT
BUSINESS PARK
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APPROVED
FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
2,308,510$ 2,703,510$ 2,969,310$ 1,640,310$ 520,310$ 550,310$ 580,310$
3,150,000$ 3,150,000$ 0$ 0$ 0$ 0$ 0$
0 0 0 0 0 0 0
70,000 70,000 30,000 30,000 30,000 30,000 0
0 0 0 0 0 0 0
3,220,000$ 3,220,000$ 30,000$ 30,000$ 30,000$ 30,000$ 0$
5,528,510$ 5,923,510$ 2,999,310$ 1,670,310$ 550,310$ 580,310$ 580,310$
0 0 0 0 0 0 0
220,000 220,000 1,359,000 1,150,000 0 0 0
0 1,500,000 00000
0000000
0 5,000 00000
0000000
0 1,200,000 00000
29,200 29,200 0 0 0 0 0
249,200$ 2,954,200$ 1,359,000$ 1,150,000$ 0$ 0$ 0$
5,279,310$ 2,969,310$ 1,640,310$ 520,310$ 550,310$ 580,310$ 580,310$
189
190
E
N
T
E
R
P
R
I
S
E
F
U
N
D
S
COMBINED UTILITY FUNDS
The combined utility funds account for
revenues and expenditures in all of the utility
related funds in the City. These include
Electric, Water, and Wastewater activities.
The Electric, Water and Wastewater Funds are
prepared on the modified accrual basis where
cash transactions are included in the budget
presentation in lieu of non cash transactions
such as depreciation. The focus is on the net
change in working capital.
Electric Fund
Electric Fund revenue is approved to be
$49,631,000 and expenditures are approved at
$48,771,472 in FY 05.
Water Fund
Water Fund revenue for FY 05 is estimated to be
$9,269,100. This is a 0.51% increase over the FY
04 year end estimate of $8,329,800.
Customer growth is projected to be 3% based on
historical trends, overall economic indicators
and population projections; however, weather
conditions may impact water consumption.
There are no water rate changes approved in FY
05.
FY 05 operating expenditures in the Water Fund
are projected to be approximately $5,158,850
or 3.16% above the FY 04 revised budget.
SLAs in the Water Division total $410,582 in the
FY 05 Approved Budget. These SLA’s include
$100,000 for professional services and $230,000
for applying protective coating to the Greens
Prairie Elevated Water Tank. $72,082 is
approved for two additional System Operators.
The FY 05 approved non operating budget is
$9,547,883 or 30.83% below the FY 04 revised
budget. Existing resources in the Water Fund
will be used for a portion of the capital projects
rather than debt. This also includes $66,000 to
be transferred out for future public art in the
city center.
Wastewater Fund
Total Wastewater Fund revenue is projected to
be $9,853,200. This is 3.96% above the FY 04
revised budget estimate.
Residential and commercial usage is projected
to increase by 3% in FY 05. Additionally, a rate
change to generate a 3% revenue increase is
approved for FY 05.
Wastewater Fund operating expenditures are
projected to be $4,600,619 or a 0.19% increase
over the FY 04 revised budget.
The approved budget includes $114,397 in SLAs
for the Wastewater Division. These SLAs
include $10,000 for Water/Wastewater
education programs. $95,897 is approved for an
additional crew leader and service truck.
FY 05 Wastewater Fund nonoperating
expenditures are approved to be $6,667,580 or
47.16% above the FY 04 revised budget. This
increase is primarily due to the approved
transfer of $2 million from the operating budget
to the capital budget for capital projects. This
also includes $66,000 to be transferred out for
future public art in the city center.
Combined Utility Revenue Bonds are issued to
provide for capital expansion and replacements
for the various utility services. Utility revenues
bonds are approved for water capital projects in
the amount of $4,600,000. However, no
Utility revenue bonds are approved for
wastewater capital projects in FY 05.
191
PUBLIC UTILITIES
WAREHOUSE
ADMINISTRATION
TECHNICAL
DISPATCH
ELECTRICAL
ELECTRIC
MANAGER
ENVIRONMENTAL
SERVICES
FIELD
OPERATIONS
PLANT
OPERATIONS
WATER AND
WASTEWATER
MANAGER
DIRECTOR
CITY MANAGER
ADMINISTRATION
MANAGER
192
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
REVENUES
TOTAL REVENUES 47,042,389$ 48,354,700$ 47,513,900$ 49,631,100$ 49,631,100$ 2.64%
TOTAL EXPENDITURES/TRANSFERS 53,434,036$ 45,065,299$ 44,834,735$ 47,937,516$ 48,771,472$ 8.22%
INCREASE (DECREASE) IN
WORKING CAPITAL (6,391,647)$ 3,289,401$ 2,679,165$ 1,693,584$ 859,628$
BEGINNING WORKING CAPITAL 10,855,184$ 4,463,537$ 4,463,537$ 7,142,702$ 7,142,702$
ENDING WORKING CAPITAL 4,463,537$ 7,752,938$ 7,142,702$ 8,836,286$ 8,002,330$
ELECTRIC FUND
CITY OF COLLEGE STATION
FUND SUMMARY
193
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
REVENUES
RESIDENTIAL 6,335,354$ 6,579,000$ 6,000,000$ 6,720,000$ 6,720,000$ 2.14%
COMMERCIAL/INDUSTRIAL 1,727,397 1,887,000 1,655,000 1,854,000 1,854,000 (1.75%)
OTHER OPERATING 567,822 526,400 503,600 518,800 518,800 (1.44%)
INVESTMENT EARNINGS 258,467 306,000 150,000 154,500 154,500 (49.51%)
OTHER NONOPERATING 323,264 18,300 21,200 21,800 21,800 19.1%
TOTAL REVENUES 9,212,304$ 9,316,700$ 8,329,800$ 9,269,100$ 9,269,100$ (0.51%)
EXPENDITURES AND TRANSFERS
PRODUCTION 2,702,002$ 3,308,897$ 2,828,895$ 1,693,872$ 2,089,545$ (36.85%)
DISTRIBUTION 309,347 562,489 490,839 1,486,171 1,570,456 179.20%
CAPITAL OUTLAY 0 142,746 51,000 141,000 141,000 (1.22%)
NET GEN./ADMIN. TRANSFERS 885,270 916,763 916,763 1,263,558 1,287,849 40.48%
OTHER 23,185 0 0 0 0 N/A
CONTINGENCY 0 70,000 70,000 70,000 70,000 0.00%
0
TOTAL OPERATING
EXPEND. AND TRANSFERS 3,919,804$ 5,000,895$ 4,357,497$ 4,654,601$ 5,158,850$ 3.16%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT 12,500$ 12,500$ 12,500$ 12,500$ 12,500$ 0.00%
DEBT SERVICE TRANSFER 2,285,390 2,490,947 2,490,947 2,532,670 2,532,670 1.67%
OTHER 5,712 0 0 0 109,333 N/A
CAPITAL PROJECTS FUNDING 1,342,151 10,400,000 5,400,000 6,000,000 6,000,000 (42.31%)
EMPLOYEE BENEFITS TRANSFER 0 0 0 0 0
RETURN ON INVESTMENT 893,200 899,240 899,240 893,380 893,380 (0.65%)
TOTAL NONOPERATING EXPEND.4,538,953$ 13,802,687$ 8,802,687$ 9,438,550$ 9,547,883$ (30.83%)
TOTAL EXPENDITURES/TRANSFERS 8,458,757$ 18,803,582$ 13,160,184$ 14,093,151$ 14,706,733$ (21.79%)
INCREASE (DECREASE) IN
WORKING CAPITAL 753,547$ (9,486,882)$ (4,830,384)$ (4,824,051)$ (5,437,633)$
BEGINNING WORKING CAPITAL 10,836,454$ 11,590,001$ 11,590,001$ 6,759,617$ 6,759,617$
ENDING WORKING CAPITAL 11,590,001$ 2,103,119$ 6,759,617$ 1,935,566$ 1,321,984$
CITY OF COLLEGE STATION
WATER FUND
FUND SUMMARY
WATER FUND - SOURCES
RESIDENT.
71%
OTHER
OPERATING
6%
COMM./
INDUSTRIAL
20%
INVEST.
EARNINGS
3%
WATER FUND-USES
CAPITAL
OUTLAY
1%
DISTRIBUTION
11%
OTHER
1%
CAPITAL
PROJECTS
FUNDING
41%
PRODUCTION
14%
194
CITY OF COLLEGE STATION
WATER O&M
SUMMARY
EXPENDITURE BY ACTIVITY CENTER
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
ACTIVITY CENTER FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
PRODUCTION 2,702,003$ 3,289,047$ 2,828,895$ 1,693,872$ 2,089,545$ (36.47%)
DISTRIBUTION 309,348 562,489 490,839 1,486,171 1,562,476 177.78%
CAPITAL EXPENDITURE 10,012 37,000 51,001 141,000 148,980 302.65%
WATER FUND TOTAL 3,021,363$ 3,888,536$ 3,370,735$ 3,321,043$ 3,801,001$ (2.25%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,449,411$ 1,479,572$ 1,427,885$ 1,230,251$ 1,368,141$ (7.53%)
SUPPLIES 240,317 524,753 222,667 426,231 638,719 21.72%
MAINTENANCE 83,285 97,069 88,921 105,449 105,449 8.63%
PURCHASED SERVICES 1,130,731 1,589,314 1,473,359 1,255,676 1,377,276 (13.34%)
CAPITAL EXPENDITURE 10,012 37,000 51,001 141,000 148,980 302.65%
CAPITAL OUTLAY 107,607 160,828 106,902 162,436 162,436 1.00%
WATER FUND TOTAL 3,021,363$ 3,888,536$ 3,370,735$ 3,321,043$ 3,801,001$ (2.25%)
PERSONNEL SUMMARY BY ACTIVITY CENTER
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
ACTIVITY CENTER FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
PRODUCTION 6.0 6.0 31.0 5.0 5.0 -83.87%
DISTRIBUTION 15.0 15.0 0.0 21.0 23.0 0.00%
ENGINEERING SUPPORT 10.0 12.0 0.0 0.0 0.0 0.00%
WATER FUND TOTAL 31.0 33.0 31.0 26.0 28.0 -9.68%
SERVICE LEVEL ADJUSTMENTS
WATER PRODUCTION
100,000$
72,082
Protective Coating: GPEST Interior 230,000
Mobile Mapping Computer (2)8,500
WATER FUND 410,582$
Professional Services: Source Water Planning
System operators
195
Debt Service Requirements
Water Fund
ALL SERIES
FISCAL
YEAR PRINICIPAL INTEREST
FISCAL YEAR
PAYMENT
PRINCIPAL
OUTSTANDING
OCT. 1
FY05 1,256,863 1,275,807 2,532,670 25,980,619
FY06 1,307,358 1,212,375 2,519,733 24,723,756
FY07 1,179,953 1,153,069 2,333,022 23,416,398
FY08 1,240,686 1,097,514 2,338,199 22,236,445
FY09 1,299,369 1,037,588 2,336,956 20,995,760
FY10 1,366,540 968,581 2,335,121 19,696,391
FY11 1,436,549 891,411 2,327,960 18,329,852
FY12 1,510,559 813,229 2,323,788 16,893,302
FY13 1,587,207 736,221 2,323,428 15,382,743
FY14 1,663,643 656,697 2,320,340 13,795,536
FY15 1,739,068 571,919 2,310,987 12,131,893
FY16 1,829,592 481,720 2,311,312 10,392,826
FY17 1,838,805 388,327 2,227,132 8,563,233
FY18 1,711,156 297,858 2,009,014 6,724,429
FY19 1,396,634 218,927 1,615,560 5,013,273
FY20 1,473,411 146,064 1,619,475 3,616,639
FY21 1,554,877 69,373 1,624,251 2,143,227
FY22 588,350 15,076 603,426 588,350
Water Debt Service
0
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
FY
0
5
FY
0
6
FY
0
7
FY
0
8
FY
0
9
FY
1
0
FY
1
1
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY
1
6
FY
1
7
FY
1
8
FY
1
9
FY
2
0
FY
2
1
FY
2
2
PRINICIPAL INTEREST
196
CITY OF COLLEGE STATION
WASTEWATER FUND
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
REVENUES
RESIDENTIAL 7,147,730$ 7,623,500$ 7,070,000$ 7,494,200$ 7,719,000$ 1.25%
COMMERCIAL/INDUSTRIAL 1,378,079 1,431,000 1,600,000 1,696,000 1,746,900 22.08%
OTHER OPERATING 281,240 311,100 289,600 298,300 298,300 (4.11%)
INVESTMENT EARNINGS 83,482 102,000 84,300 86,900 86,900 (14.80%)
OTHER NONOPERATING 266,315 10,200 2,000 2,100 2,100 (79.41%)
TOTAL REVENUES 9,156,846$ 9,477,800$ 9,045,900$ 9,577,500$ 9,853,200$ 3.96%
EXPENDITURES AND TRANSFERS
SEWER TREATMENT 1,075,213$ 1,288,769$ 1,115,860$ 2,128,887$ 2,142,843$ 66.27%
SEWER COLLECTION 1,980,007 2,232,890 2,226,905 1,423,371 1,575,120 (29.46%)
CAPITAL OUTLAY 48,359 146,873 146,873 114,023 160,353 9.18%
NET GEN./ADMIN. TRANSFERS 857,053 863,552 863,552 625,617 662,303 (23.30%)
OTHER 2,494 0 0 0 0 N/A
CONTINGENCY 0 60,000 60,000 60,000 60,000 0.00%
TOTAL OPERATING
EXPEND. AND TRANSFERS 3,963,126$ 4,592,084$ 4,413,190$ 4,351,898$ 4,600,619$ 0.19%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT 10,000$ 20,000$ 20,000$ 20,000$ 20,000$ 0.00%
DEBT SERVICE TRANSFER 3,509,108 3,571,608 3,571,608 3,615,447 3,615,447 1.23%
CAPITAL PROJECTS 0 0 0 2,000,000 2,000,000
OTHER 5,648 0 0 0 109,333 N/A
RETURN ON INVESTMENT 817,000 939,300 939,300 922,800 922,800 (1.76%)
0
TOTAL NONOPERATING EXPEND.4,341,756$ 4,530,908$ 4,530,908$ 6,558,247$ 6,667,580$ 47.16%
TOTAL EXPENDITURES/TRANSFERS 8,304,882$ 9,122,992$ 8,944,098$ 10,910,145$ 11,268,199$ 23.51%
INCREASE (DECREASE) IN
WORKING CAPITAL 851,964$ 354,808$ 101,802$ (1,332,645)$ (1,414,999)$
BEGINNING WORKING CAPITAL 3,679,114$ 4,531,078$ 4,531,078$ 4,632,880$ 4,632,880$
ENDING WORKDING CAPITAL 4,531,078$ 4,885,886$ 4,632,880$ 3,300,235$ 3,217,881$
WASTEWATER FUND - SOURCES
RESIDENTIAL
78%
COMMERCIAL/
INDUSTRIAL
18%
OTHER
OPERATING
3%
INVESTMENT
EARNINGS
1%
WASTEWATER FUND-USES
NET
GEN./ADMIN.
TRANSFERS
6%
DEBT SERVICE
TRANSFER
32% CONTINGENCY
1%
CAPITAL
OUTLAY
1%
SEWER
COLLECTION
14%
SEWER
TREATMENT
19% CAPITAL
PROJECTS
18%
OTHER
1%
RETURN ON
INVESTMENT
8%
197
CITY OF COLLEGE STATION
WASTEWATER O&M
SUMMARY
EXPENDITURE BY ACTIVITY CENTER
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
ACTIVITY FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
TREATMENT 1,075,217$ 1,223,651$ 1,115,860$ 2,128,887$ 2,142,843$ 75.12%
COLLECTION 1,980,008 2,232,890 2,226,905 1,423,371 1,575,120 (29.46%)
CAPITAL EXPENDITURE 48,359 146,873 146,873 114,023 160,353 0.00%
WASTEWATER FUND TOTAL 3,103,584$ 3,603,414$ 3,489,638$ 3,666,281$ 3,878,316$ 7.63%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,597,697$ 1,648,348$ 1,603,398$ 1,877,697$ 2,014,920$ 22.24%
SUPPLIES 389,425 502,337 395,645 431,926 448,250 (10.77%)
MAINTENANCE 160,193 172,675 168,113 188,113 193,091 11.82%
PURCHASED SERVICES 907,910 1,133,181 1,175,609 1,054,522 1,061,702 (6.31%)
CAPITAL EXPENDITURE 48,359 146,873 146,873 114,023 160,353 9.18%
WASTEWATER FUND TOTAL 3,103,584$ 3,603,414$ 3,489,638$ 3,666,281$ 3,878,316$ 7.63%
PERSONNEL SUMMARY BY ACTIVITY CENTER
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
ACTIVITY FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
TREATMENT 21.0 21.0 21.0 21.0 21.0 0.00%
COLLECTION 17.0 17.0 22.0 22.0 23.0 4.55%
WASTEWATER FUND TOTAL 38.0 38.0 43.0 43.0 44.0 2.33%
SERVICE LEVEL ADJUSTMENTS
Crew Leader and Service Truck 95,897$
Moblie Mapping Computers 8,500$
Customer Education 10,000
WASTEWATER FUND 114,397$
198
Debt Service Requirements
Wastewater
ALL SERIES
FISCAL
YEAR PRINCIPAL INTEREST
FISCAL YEAR
PAYMENT
PRINCIPAL
OUTSTANDING
OCT. 1
FY05 1,896,637 1,502,063 3,398,700 32,004,881
FY06 1,943,642 1,410,623 3,354,265 30,108,244
FY07 1,900,298 1,321,312 3,221,610 28,164,602
FY08 1,952,065 1,236,911 3,188,976 26,264,305
FY09 1,998,632 1,151,208 3,149,840 24,312,240
FY10 2,057,210 1,055,822 3,113,033 22,313,609
FY11 2,111,951 952,469 3,064,420 20,256,399
FY12 2,177,441 848,126 3,025,567 18,144,448
FY13 2,245,293 744,115 2,989,408 15,967,007
FY14 2,160,857 639,946 2,800,802 13,721,714
FY15 1,773,182 543,299 2,316,481 11,560,857
FY16 1,866,658 451,008 2,317,665 9,787,675
FY17 1,907,945 354,666 2,262,611 7,921,017
FY18 1,668,844 263,045 1,931,889 6,013,072
FY 19 1,217,116 189,420 1,406,536 4,344,228
FY 20 1,284,089 125,968 1,410,056 3,127,111
FY 21 1,355,123 59,172 1,414,295 1,843,023
FY 22 487,900 12,502 500,402 487,900
WasteWater Debt Service
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
FY
0
5
FY
0
6
FY
0
7
FY
0
8
FY
0
9
FY
1
0
FY
1
1
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY
1
6
FY
1
7
FY
1
8
FY
1
9
FY
2
0
FY
2
1
FY
2
2
PRINCIPAL INTEREST
199
SANITATION FUND
The Sanitation Fund is an enterprise fund that
accounts for the activities of collecting and
disposing of residential and commercial refuse
in the City. This service includes once a week
residential collection, once a week bulky item
pickup, once a week brush/yard clippings pick
up, and once per week recycling pick up. The
recycling program and Clean and Green
activities are designed to help reduce the
amount of solid waste deposited into the
landfill. The Sanitation Fund also funds the
street sweeping operations of the City.
This fund is prepared on the modified accrual
basis where cash transactions are included in
the budget presentation in lieu of non cash
transactions such as depreciation. The focus is
on the net change in working capital.
Revenues for the Sanitation Fund are budgeted
at $5,179,700 in FY 05. This is an increase of
approximately 8.55% over the FY 04 revised
budget. The residential and commercial
customer bases are expected to grow by 3%
based on analysis of building permits and
growth.
The approved budget also includes a rate
increase of approximately 5% for residential
customers.
Operating expenditures for the Sanitation
Fund in FY 05 are expected to increase by
11.51% from the FY 04 revised budget.
Non-operating expenditures in the Sanitation
Fund are approved to rise 24.35% from the
previous fiscal year. This includes $66,000 to
be transferred out for future public art in the
city center.
The Sanitation Fund will continue to provide
funding for Keep Brazos Beautiful, an outside
agency dedicated to beautification and litter
abatement. College Station’s portion of Keep
Brazos Beautiful’s approved budget for FY 05
totals $45,000. This includes $25,000 for
beautification grant, and $20,000 for the
operating budget of Brazos Beautiful. Brazos
Beautiful is requesting an additional $5,000 for
operating costs in FY 05.
200
CITY OF COLLEGE STATION
SANITATION FUND
SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 04
REVENUES
RESIDENTIAL 2,885,242$ 2,937,600$ 2,954,000$ 3,042,600$ 3,194,700$ 8.75%
COMMERCIAL/INDUSTRIAL 1,743,277 1,758,480 1,822,700 1,877,400 1,877,400 6.76%
OTHER OPERATING 35,399 44,700 74,700 76,900 76,900 72.04%
INVESTMENT EARNINGS 26,203 30,800 22,000 27,100 27,100 (12.01%)
OTHER NONOPERATING 1,279 0 8,700 3,600 3,600 N/A
TOTAL REVENUES 4,691,400$ 4,771,580$ 4,882,100$ 5,027,600$ 5,179,700$ 8.55%
EXPENDITURES AND TRANSFERS
RESIDENTIAL 2,199,855$ 2,243,115$ 2,253,399$ 2,390,645$ 2,668,526$ 18.97%
COMMERCIAL 1,565,128 1,721,551 1,722,405 1,747,720 1,773,639 3.03%
GENERAL & ADMIN. TRANSFERS 416,871 447,833 447,833 469,208 511,513 14.22%
OUTSIDE AGENCY FUNDING 0 65,000 65,000 40,000 45,000 (30.77%)
CONTINGENCY 0 50,000 0 50,000 50,000 0.00%
TOTAL OPERATING
EXPEND. AND TRANSFERS 4,181,854$ 4,527,499$ 4,488,637$ 4,697,573$ 5,048,678$ 11.51%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT 12,500$ 12,500$ 12,500$ 12,500$ 12,500$ 0.00%
OTHER NON OPERATING 24,967 0 0 0 66,000 N/A
RETURN ON INVESTMENT 310,000 331,855 331,855 349,700 349,700 5.38%
TOTAL NONOPERATING
EXPENDITURES 347,467$ 344,355$ 344,355$ 362,200$ 428,200$ 24.35%
TOTAL OPERATING AND
NONOPERATING EXP & TRANSFERS 4,529,321$ 4,871,854$ 4,832,992$ 5,059,773$ 5,476,878$ 12.42%
INCREASE (DECREASE) IN
WORKING CAPITAL 162,079$ (100,274)$ 49,108$ (32,173)$ (297,178)$
BEGINNING WORKING CAPITAL 1,143,092$ 1,305,171$ 1,305,171$ 1,354,279$ 1,354,279$
ENDING WORKING CAPITAL 1,305,171$ 1,204,897$ 1,354,279$ 1,322,106$ 1,057,101$
SANITATION FUND - SOURCES
RESIDENTIAL
62%
OTHER
OPERATING
1%
INVESTMENT
EARNINGS
1% COMM./
INDUSTRIAL
37%
SANITATION FUND - USES
COMMERCIAL
32%
GENERAL &
ADMIN.
TRANSFERS
9%
OUTSIDE
AGENCY FUNDING
1%
RETURN ON
INVESTMENT
6%
CONTINGENCY
1%
OTHER NON
OPERATING
1%
RESIDENTIAL
50%
201
CITY OF COLLEGE STATION
SANITATION
SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
ACTIVITY FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
RESIDENTIAL COLLECTION 2,199,855$ 2,243,115$ 2,249,355$ 2,390,645$ 2,668,526$ 18.97%
COMMERCIAL COLLECTION 1,565,128 1,721,551 1,714,101 1,747,720 1,773,639 3.03%
DIVISION TOTAL 3,764,983$ 3,964,666$ 3,963,456$ 4,138,365$ 4,442,165$ 12.04%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,375,988$ 1,436,755$ 1,439,910$ 1,450,395$ $1,530,525 6.53%
SUPPLIES 192,478 211,631 201,558 244,110 248,310 17.33%
MAINTENANCE 476,976 440,100 440,170 522,760 536,460 21.90%
PURCHASED SERVICES 1,698,415 1,857,680 1,856,372 1,921,100 1,946,970 4.81%
CAPITAL OUTLAY 21,126 18,500 25,446 0 179,900 872.43%
DIVISION TOTAL 3,764,983$ 3,964,666$ 3,963,456$ 4,138,365$ 4,442,165$ 12.04%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
ACTIVITY FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
RESIDENTIAL COLLECTION 24.5 25.5 25.5 25.5 25.5 0.00%
COMMERCIAL COLLECTION 11.0 11.0 11.0 11.0 11.0 0.00%
DIVISION TOTAL 35.5 36.5 36.5 36.5 36.5 0.00%
SERVICE LEVEL ADJUSTMENTS
RESIDENTIAL Knuckle-boom brush truck $113,840
Semi automated collection vehicle $109,830
SANITATION TOTAL $223,670
202
PARKING ENTERPRISE FUND
The Parking Enterprise Fund was created to
account for revenues and expenditures resulting
from operation of the City’s parking facilities.
These revenues come from the Patricia Street
parking lot, the College Main Parking Garage,
and the metered on street parking in the
Northgate area.
This fund is prepared on the modified accrual
basis where cash transactions are included in
the budget presentation in lieu of non cash
transactions such as depreciation. The focus is
on the net change in working capital.
Revenues from the Patricia Street parking lot
fees, the parking garage, and the metered
parking are projected to be $448,300 and
parking fines are projected to be $85,700 in FY
05.
Expenditures related to the Patricia Street
parking lot and the College Main Parking
Garage are forecast to be $458,691, which
includes one SLA in the amount of $50,000 for
maintenance agreements for the equipment in
the parking garage.
The transfer of a Parking Enforcement Officer
from the General Fund to the Parking Enterprise
Fund will occur in FY 05.
There is also $150,000 approved for a water
fountain on the 2nd street promenade, directly
adjacent to the parking garage.
A portion of the debt service for the parking
garage, $200,000, is approved to be paid out of
the Parking Enterprise Fund in FY 05.
Total expenditures in the Parking Enterprise
Fund are approved to be $836,595.
203
CITY OF COLLEGE STATION
PARKING ENTERPRISE
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING FUND BALANCE 833,322$ 1,106,149$ 1,106,149$ 748,727$ 748,727$
REVENUES
PARKING FEES 449,731$ 444,100$ 439,506$ 448,300$ 448,300$ 0.95%
PARKING FINES 91,840 94,500 84,000 85,700 85,700 (9.31%)
INVESTMENT EARNINGS 23,802 25,100 21,357 21,800 21,800 (13.15%)
OTHER 3,992 0 0 0 0 N/A
TOTAL REVENUES 569,365$ 563,700$ 544,863$ 555,800$ 555,800$ (1.40%)
EXPENDITURES
PARKING OPERATIONS 292,019$ 385,135$ 369,372$ 408,691$ 463,922 20.46%
GENERAL AND ADMIN TRANSFER 0 21,898 21,898 22,578 22,673 3.54%
CAPITAL OUTLAY 0 0 0 0 150,000 N/A
TRANSFERS/DEBT SERVICE 392 511,015 511,015 200,000 200,000 (60.86%)
CONTINGENCY 0 0 0 0 0 N/A
TOTAL EXPENDITURES 292,411$ 918,048$ 902,285$ 631,269$ 836,595$ (8.87%)
GAAP ADJUSTMENT (4,127)$
INCREASE (DECREASE)
IN FUND BALANCE 276,954$ (354,348)$ (357,422)$ (75,469)$ (280,795)$
ENDING FUND BALANCE 1,106,149$ 751,801$ 748,727$ 673,258$ 467,932$
PARKING ENTERPRISE FUND - SOURCES
INVESTMENT
EARNINGS
4% PARKING FINES
17%
PARKING FEES
79%
PARKING ENTERPRISE FUND-USES
CAPITAL OUTLAY
18%
PARKING
OPERATIONS
55%
GENERAL AND
ADMIN TRANSFER
3%
TRANSFERS/DEBT
SERVICE
24%
204
CITY OF COLLEGE STATION
PARKING ENTERPRISE FUND
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
PARKING 292,019$ 385,910$ 369,372$ 408,691$ 463,922$ 20.22%
DIVISION TOTAL 292,019$ 385,910$ 369,372$ 408,691$ 463,922$ 20.22%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 159,875$ 227,127$ 191,107$ 261,727$ 266,958$ 17.54%
SUPPLIES 14,161 31,688 48,094 18,917 18,917 (40.30%)
MAINTENANCE 12,006 17,002 30,271 17,835 17,835 4.90%
PURCHASED SERVICES 105,977 110,093 99,900 110,212 160,212 45.52%
DIVISION TOTAL 292,019$ 385,910$ 369,372$ 408,691$ 463,922$ 20.22%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
PARKING 8.0 8.0 8.0 9.0 9.0 12.50%
DIVISION TOTAL 8.0 8.0 8.0 9.0 9.0 12.50%
205
206
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY FUND
The Brazos Valley Solid Waste Management
Agency (BVSWMA) is a joint action agency
owned by the Cities of College Station and Bryan.
The agency is responsible for providing solid
waste disposal services within all appropriate
guidelines and regulations. This joint agency has
resulted in cost savings and increased efficiencies
due to the deletion of duplicated services,
planning and staffing and the economies of scale
offered by a larger operation.
This fund is prepared on the modified accrual
basis where cash transactions are included in
the budget presentation in lieu of non-cash
transactions such as depreciation. The focus is
on the net change in working capital.
Base budget revenues for BVSWMA are
projected to increase by 1.9%.
Approved expenditures for Landfill Operations
are $2,901,868, which reflects a 24.6% decrease
from the FY 04 revised budget. This decrease is
due primarily to the transfer of capital expenses
out of the operations and maintenance portion
of the budget.
The approved expenditures include nine service
level adjustments. BVSWMA’s Landfill
Operations proposes to increase staff by two
positions in FY 05. A Customer Service
Representative and Groundskeeper are included
the approved budget. Funding for the
additional personnel and associative equipment
totals $89,601. Also included in the approved
budget is a service level adjustment for $30,020
for the purchase of an industry standard
Landfill Gas System Monitors and a Field Rated
Laptop Computer to be used at the Rock Prairie
Road Landfill. Another $112,000 is approved
for a replacement upgrade for a 1997 model
John Deere 750C Dozer to a D6 Dozer. An
upgrade of a 1990 John Deere Backhoe/Loader
to a 4 Wheel Drive Backhoe/Loader for $18,500
is also included in the budget. Another
replacement upgrade of a 1998 model 4Wheel
Drive 1-Ton gasoline Crew Truck to a Diesel
Engine Crew Truck for $5,625 is approved.
Additionally, $43,310 is included in the
approved budget for the annual maintenance of
the GPS earthmoving system utilized at the
Rock Prairie Road Landfill. Finally, $333,000 is
included in BVSWMA’s approved budget for
the Brazos Valley Council of Governments’
regional park initiative.
The Administration budget is approved to be
$316,407. A total of $50,545 is approved in
pay/benefit adjustments for an increase in wages
for the Department. Capital expenses for
BVSWMA total $2,520,900 in the approved
budget. Non-departmental expenses for the
approved FY 05 budget are estimated at
$494,934, which represents a 4.6% increase from
the FY 04 revised budget.
207
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FY 03 FY 04 FY 04 FY 05
ACTUAL ADJ. BUDGET ESTIMATE BASE
REVENUES
LANDFILL CHARGES 5,232,820$ 4,626,000$ 4,647,882$ 4,780,000$
INTEREST 298,191 310,000 230,000 250,000
OTHER 41,023 0 0 0
TOTAL REVENUES 5,572,034$ 4,936,000$ 4,877,882$ 5,030,000$
EXPENDITURES AND TRANSFERS
LANDFILL OPERATIONS 3,940,944$ 3,843,863$ 3,351,406$ 2,601,372$
ADMINISTRATIVE 734,277 521,122 531,745 309,770
EXPEND & TRANSFERS SUBTOTAL 4,675,221$ 4,364,985$ 3,883,151$ 2,911,142$
BVSWMA CIP
RPR Gas Recovery and final cover 8,000,000$ 4,000,000 4,000,000 0
RPR Fill Sector 18 670,000 1,200,000 670,000 0
RPR Fill Sector 19 1,500,000 0 0 1,500,000
RPR Gas Collection System 109,900 15,700 15,700 31,400
RPR Quality Assurance Sectors 18 & 19 331,000 165,500 165,500 165,500
HWY 30 land purchase 2,608,500 1,967,500 1,967,500 641,000
HWY 30 Permit Application/Legal Fees 183,000 0 0 183,000
HWY 30 land fenceing/Clearing 525,000 0 0 0
HWY 30 Fill Sector 1 1,500,000 0 0 0
HWY 30 Fill Sector 2 1,500,000 0 0 0
HWY 30 buildings construction 2,000,000 0 0 0
CIP TOTAL 18,927,400$ 7,348,700$ 6,818,700$ 2,520,900$
DEPARTMENTAL - NON-OPERATING
CONTRIBUTIONS 20,000$ 20,000$ 20,000$ 20,000$
OTHER 0 0 0 0
DEPT. NON-OPERATING SUBTOTAL 20,000$ 20,000$ 20,000$ 20,000$
NON-DEPARTMENTAL
PRINCIPAL PAYMENTS 0$ 0$ 0$ 0$
INTEREST PAYMENTS 0 0 0 0
GENERAL & ADMIN. TRANSFERS 348,148 388,264 388,264 407,564
CAPITAL OUTLAY 0 0 0 0
CONTINGENCY 0 85,000 85,000 85,000
MISCELLANEOUS 0 0 0 0
OTHER 45,983 0 0 0
208
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
PRO - FORMA
FY 05
APPROVED FY 06 FY 07 FY 08 FY 09 FY 10
BUDGET PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
4,780,000$ 4,920,000$ 5,060,000$ 5,210,000$ 5,360,000$ 5,520,000$
250,000 250,000 250,000 250,000 250,000 250,000
940 0 0 0 0 0
5,030,940$ 5,170,000$ 5,310,000$ 5,460,000$ 5,610,000$ 5,770,000$
2,946,089$ 3,020,000$ 3,090,000$ 3,160,000$ 3,230,000$ 3,300,000$
316,407 320,000 330,000 340,000 350,000 360,000
3,262,496$ 3,340,000$ 3,420,000$ 3,500,000$ 3,580,000$ 3,660,000$
0 0 0 0 4,000,000 0
0 0 0 0 0 0
1,500,000 0 0 0 0 0
31,400 31,400 31,400 0 0 0
165,500 0 0 0 0 0
641,000 0 0 0 0 0
183,000 0 0 0 0 0
0 525,000 0 0 0 0
0 0 1,500,000 0 0 0
0 0 0 1,500,000 0 0
0 1,000,000 1,000,000 0 0 0
2,520,900$ 1,556,400$ 2,531,400$ 1,500,000$ 4,000,000$ 0$
20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
333,000 333,000 334,000 0 0 0
353,000$ 353,000$ 354,000$ 20,000$ 20,000$ 20,000$
0$ 0$ 0$ 0$ 0$ 0$
0 0 0 0 0 0
409,934 420,000 430,000 440,000 450,000 460,000
0 0 0 0 0 0
84,687 85,000 85,000 85,000 85,000 85,000
0 0 0 0 0 0
0 0 0 0 0 0
209
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
DIVISION SUMMARY
EXPENDITURE BY DEPARTMENT
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
LANDFILL OPERATIONS 3,940,944$ 8,795,803$ 3,351,406$ 2,601,372$ 2,946,089$ (66.51%)
ADMINISTRATION 734,277 2,151,122 531,745 309,770 316,407 (85.29%)
DEPARTMENT TOTAL 4,675,221$ 10,946,925$ 3,883,151$ 2,911,142$ 3,262,496$ (70.20%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,176,863$ 1,273,938$ 1,272,548$ 1,269,062$ 1,379,421$ 8.28%
SUPPLIES 278,781 422,646 423,983 434,720 436,660 3.32%
MAINTENANCE 143,690 187,763 191,532 188,270 226,210 20.48%
PURCHASED SERVICES 1,643,006 5,345,019 346,242 1,019,090 1,044,085 (80.47%)
GENERAL CAPITAL 1,432,881 3,717,559 1,648,846 0 176,120 (95.26%)
DEPARTMENT TOTAL 4,675,221$ 10,946,925$ 3,883,151$ 2,911,142$ 3,262,496$ (70.20%)
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
LANDFILL OPERATIONS 22.50 22.50 22.50 22.50 24.50 8.89%
ADMINISTRATION 3.00 3.00 3.00 3.00 3.00 0.00%
DEPARTMENT TOTAL 25.5 25.5 25.5 25.5 27.5 7.84%
SERVICE LEVEL ADJUSTMENTS
LANDFILL OPERATIONS Gas monitors 30,020$
750 C Dozer upgrade 112,500
Backhoe/loader upgrade 18,500
Landfill Groundskeeper 58,989
Customer Service Representative 30,612
GPS System 43,310
Truck upgrade 5,625
Homeland Security Grant 940
BVSWMA Total 300,496$
210
UTILITIES
CAPITAL PROJECTS BUDGET
The City of College Station develops and adopts a
five year Capital Improvements Project List. The
list is updated annually and is presented for City
Council review as a part of the annual budget
process. The list consolidates all anticipated capital
needs for which funding authorization exists. The
list is divided into several sections depending on
the services provided and the funding source.
Revenue bonds are authorized to be issued any
time there is a need for financing capital
construction or acquisition and where the asset will
reside in one or more of the City's enterprise funds.
The City's enterprise funds include Electric, Water,
Wastewater, and Solid Waste Collection. Generally,
revenue bonds do not require voter approval. The
bonds are repaid from revenues the utilities
generate.
Revenue bonds in the amount of $4,600,000 are
projected to be issued for the water capital
improvement projects; however no revenue bonds
are projected to be issued for wastewater capital
improvement projects in FY 05.
Among the decisions and proposals that
accompany capital project recommendations is an
analysis of potential ongoing costs and any
potential impact on utility rates that a project may
have.
UTILITY CAPITAL PROJECTS
Electric Capital Projects
$10,118,977 is the approved expenditure amount
for electric capital projects in FY 05. Additional
information will be provided to the City Council as
a competitive matter.
Water Capital Projects
In FY 05, $10,890,416 is the projected expenditure
for water capital projects. Included in the
Approved FY 05 Budget is over $1,047,700 for
water line rehabilitation in the Southside area, over
$1,220,000 is also included as projected expense for
relocating and rehabilitating sewer line beneath
Texas Avenue. This project is necessary because of
the TxDoT widening of Texas Avenue, and will be
done in conjunction with this project. Additionally,
$173,000 is the projected expense for water capital
project to provide water service to City residents
not currently using College Station water. The
Water Capital Projects Fund also includes
$1,846,300 to construct a water extension line on
Rock Prairie Road. $238,000 to provide backup
power generation to the water system. $4.7 million
is projected to be spent on water production related
capital projects. These projects include
improvements at the Dowling Road Pump Station
The Approved FY 05 Budget also includes
$6,000,000 in current revenues from operations are
approved to fund water capital projects. A debt
issue of $4.6 million debt is projected for issuance
in FY 05 for water capital projects.
Wastewater Capital Projects
The FY 05 includes $6,233,570 in projected
expenditures for numerous wastewater capital
projects. $1,463,000 is included for the
rehabilitation of wastewater infrastructure in the
Southside area. Over $775,000 is also included as
projected expense for relocating and rehabilitating
sewer line beneath Texas Avenue. As in the
Business Park Fund, the Wastewater Division
includes $50,000 for the Spring Creek Corporate
Campus I. $494,078 is included to provide sewer
services to the newly annexed parts of town. Over
$1 million is projected to be spent on improvements
to the Carter Creek Screw Lift System.
A total of $2 million in current revenues from
operations are approved to be used to fund
wastewater capital projects.
Drainage Capital Projects
The Approved FY 05 drainage capital projects
budget includes over $5.8 million in improvement
to the City's drainage system. Major capital projects
include improvements to Bee Creek and Wolf Pen
Creek. Funds are also approved for improvements
211
to the drainage facility near highway 6 and Greens
Prairie Road. There are also projected to be
expenditures for purchasing of greenways in the
amount of $882,057.
ADDITIONAL O&M COSTS
The City of College Station strives to provide
superior electric, water, and wastewater services to
its citizens. Part of this effort includes investment
in the capital that makes up the infrastructure.
These investments take place in the form of capital
improvement projects. Some of these
improvements require additional operating and
maintenance costs. These costs are identified and
ultimately become part of the cost of providing
these utility services.
212
213
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
APPROVED
ACTUAL APPROPRIATIONS PROJECTED PROJECTED
FY 02-03 FY 03-04 FY 03-04 FY 04-05
4,627,110$ 7,777,165$ 7,777,165$ 7,114,083$
SUBTOTAL ADDITIONAL RESOURCES 5,712,456$ 4,795,000$ 4,795,000$ 3,425,000$
TOTAL RESOURCES AVAILABLE 10,339,566$ 12,572,165$ 12,572,165$ 10,539,083$
TOTAL EXPENDITURES 2,550,114$ 5,458,082$ 5,458,082$ 10,118,977$
GAAP ADJUSTMENT (12,287)$
ENDING FUND BALANCE:7,777,165$ 7,114,083$ 7,114,083$ 420,106$
214
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECTED PROJECTED PROJECTED PROJECTED
FY 05-06 FY 06-07 FY 07-08 FY08-09.
420,106$ 157,106$ 149,106$ 180,106$
10,630,000$ 9,330,000$ 7,040,000$ 7,575,000$
11,050,106$ 9,487,106$ 7,189,106$ 7,755,106$
10,893,000$ 9,338,000$ 7,009,000$ 7,571,000$
157,106$ 149,106$ 180,106$ 184,106$
215
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
REVISED
PROJECT APPROVED TOTAL
PROJECT WORK REQUEST BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
BEGINNING FUND BALANCE:8,544,859$ 6,917,440$ 6,917,440$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS 0$ 0$
INTEREST ON INVESTMENTS 206,261 175,000 155,000
TRANSFERS FROM OPERATIONS 1,300,000 10,400,000 5,400,000
OTHER 0 0 0
SUBTOTAL ADDITIONAL RESOURCES 1,506,261$ 10,575,000$ 5,555,000$
TOTAL RESOURCES AVAILABLE 10,051,120$ 16,318,943$ 12,472,440$
PRODUCTION PROJECTS
SOURCE AND SUPPLY PLANT - WSWOC
WELL #6 AND LINE WT0004 WF0352591 2,823,078 196,137$ 0$ 132,373$
WELL #7 WT0106 WF0353607 2,128,000 21,907 0 258,152
WELL #7 COLLECTION LINE WT0203 WF0353621 2,625,000 79,413 0 80,587
PARALLEL WELLFIELD COLL LINE PH I WT0205 WF0353553 4,260,900 11,200 0 22,706
PARALLEL WATER TRANSMISSION WT0005 WF0350259 8,050,206 529,734 0 3,506,461
WATER TRANSMISSION-SH21 - VILLA MARIA WT0116 WF0352317 6,833,290 108,083 75,000 175,507
LAND ACQUISITION - WELLS WT0206 WF0377324 500,000 0 0 0
WATER PUMPING AND TREATMENT PLANT - WPWOC
COOLING TOWERS EXPANSION - TBD 1,829,000 0 0 0
DOWLING ROAD 10MG GST WT0117 WF0353631 6,761,000 36,767 95,000 98,000
DOWLING ROAD PUMP/CHEMICAL SYSTEM - WF0499740 1,414,953 0 80,000 162,953
WELLS 4 & 5 PUMP REPLACEMENTS - TBD 150,000 0 150,000 150,000
EMERGENCY ELECTRIC POWER TBD 1,457,794 0 530,000 587,034
SANDY POINT CHEMICAL SYS REPLACEMENT TBD 1,698,964 0 0 0
WATER GENERAL PLANT - WGWOC
WATER PLANT SECURITY - WF0466439 1,805,000 0 305,000 305,000
SPPS FIBER OPTIC LINE -TBD 700,000 0 0 0
SUBTOTAL 983,241$ 1,235,000$ 5,478,773$
216
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROPOSED
FY 05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
579,905$ 579,905$ 578,489$ 336,189$ 281,189$ 351,559$ 89,329$
4,600,000$ 4,600,000$ 6,000,000$ 6,550,000$ 1,900,000$ 7,000,000$ 6,100,000$
225,000 225,000 125,000 75,000 50,000 50,000 50,000
6,000,000 6,000,000 1,000,000 2,500,000 1,500,000 1,000,000 0
0 0 480,000 0 0 0 0
10,825,000$ 10,825,000$ 7,605,000$ 9,125,000$ 3,450,000$ 8,050,000$ 6,150,000$
11,404,905$ 11,404,905$ 8,183,489$ 9,461,189$ 3,731,189$ 8,401,559$ 6,239,329$
0$ 0$ 0$ 0$ 0$ 0$ 0$
470,000 470,000 1,276,000 0 0 0 0
788,650 788,650 1,670,000 0 0 0 0
0 0 0 0 85,430 85,430 84,434
0 0 0 0 0 0 0
790,000 790,000 1,549,000 3,847,000 0 0 0
0 0 0 221,000 279,000 0 0
0
0 0 52,000 1,777,000 0 0 0
1,143,000 1,143,000 0 0 0 5,962,000 0
1,252,000 1,252,000 0 0 0 0 0
0 0 0 0 0 0 0
238,000 238,000 0 0 290,000 0 342,700
0 0 0 0 0 0 259,164
0 0 0 500,000 500,000 500,000
0 0 100,000 600,000 0 0
4,681,650$ 4,681,650$ 4,547,000$ 5,945,000$ 1,754,430$ 6,547,430$ 1,186,298$
217
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
REVISED
PROJECT APPROVED TOTAL
PROJECT WORK REQUEST BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
DISTRIBUTION PROJECTS
TRANSMISSION AND DISTRIBUTION PLANT - WTWOC
OVERSIZED LINES PARTICIPATION & PLANNING - WF0472461 ANNUAL 31,672$ 200,000$ 200,000$
VICTORIA WATER OP - TBD 100,000 0 0 100,000
BARRON ROAD WATER OP - WF0356035 150,000 35,686 0 114,000
WESTSIDE WATER SERVICES WT9703 WF0353641 3,104,208 500,994 0 2,197,898
HWY 6 WATER IMPACT FEE WT9905 TBD 356,474 0 0 0
PARK PLACE ELEVATED WATER STORAGE WT0012 WF0353817 3,739,763 621,243 0 30,215
WATER RECLAIM / IRRIGATION WT0110 TBD 3,468,000 0 0 0
DARTMOUTH WATER EXTENSION PII - WF0350795 220,000 0 0 0
JONES-BUTLER WATER EXT PHII - TBD 17,000 0 0 3,000
SPRING CREEK CORPORATE CAMPUS - TBD 156,000 0 0 7,000
ROCK PRAIRIE WATER SERVICE EXT WT0102 WF0352094 2,571,061 9,338 403,823 548,680
ARRINGTON RD WATER SERVICE EXT - WF0379145 613,000 1,500 489,763 611,500
BARRON ROAD WATER SERVICE EXT - WF0379197 2,044,845 1,775 1,635,845 1,143,747
LICK CREEK/ROCK PRAIRIE SERVICE EXT - WF0379226 157,406 0 126,406 133,600
2002 ANNEXATION PROJECTS
WELLBORN RD N OF GANDY (AREA 1) - WF0395455 448,000 0$ 22,400$ 0$
GREENS PR. W. OF ARRINGTON (AREA 2) - WF0395480 347,000 0 312,300 0
NANTUCKET E. OF HARPER'S FERRY (AREA 3) - TBD 80,000 0 0 0
ROCK P RD S OF CARTER LAKE (AREA 5) - TBD 670,000 0 67,000 67,000
GREENS PR. RD CORRIDOR EAST (AREA 6) - TBD 612,000 0 61,200 61,000
SUBTOTAL 1,202,208$ 3,318,737$ 5,217,640$
REHABILITATION PROJECTS:
DISTRIBUTION SYSTEM REHAB - TBD ANNUAL 0 285,000 285,000
FIRST & MAPLE STREETS REHAB WT0212 WF0351786 176,593 6,470 0 158,090
GEORGE BUSH E WIDENING - WF0390567 100,717 154 38,000 100,563
GREENS PRAIRIE WTR LINE LOWERING - WF0351806 176,602 2,510 0 174,092
TEXAS AVE. RELOCATION SOUTH WT1012 WF0351282 1,767,448 35,257 0 56,977
SOUTHSIDE WATER REHAB A - WF0379021 110,500 4,099 0 106,400
WEST PARK - WF0427233 1,075,000 0 1,075,000 40,000
COLLEGE PARK/BREEZY HEIGHTS - TBD 1,270,000 0 0 0
SOUTH KNOLL/THE GLADE - TBD 1,175,000 0 0 0
SOUTHWOOD 5-7 - TBD 985,000 0 0 0
McCULLOCH - TBD 1,120,000 0 0 0
THE KNOLL - TBD 900,000 0 0 0
SOUTHSIDE WATER REHAB STUDY WT0105 WF0360070 95,777 95,777 0 0
SUBTOTAL 144,267$ 1,398,000$ 921,122$
GENERAL AND ADMINISTRATIVE 275,000 275,000 275,000
DEBT ISSUANCE COST 0 0 0
TOTAL EXPENDITURES 8,952,637$ 2,604,716$ 6,226,737$ 11,892,535$
GAAP ADJUSTMENT (528,964)$
ENDING FUND BALANCE:6,917,440$ 10,092,206$ 579,905$
218
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROPOSED
FY 05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
212,000 212,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 3,426,000
0 0 220,000 0 0 0 0
0 14,000 0 0 0 0 0
7,000 7,000 142,000 0 0 0 0
167,238 1,846,300 0 0 0 0 0
0 0 0 0 0 0 0
409,000 899,322 0 0 0 0 0
31,000 23,806 0 0 0 0 0
0$ 45,000$ 22,000$ 381,000$ 0$ 0$ 0$
0 0 35,000 312,000 0 0 0
0 0 0 80,000 0 0 0
67,000 67,000 268,000 268,000 0 0 0
61,000 61,000 245,000 245,000 0 0 0
1,154,238$ 3,375,428$ 1,132,000$ 1,486,000$ 200,000$ 200,000$ 3,626,000$
285,000 285,000 285,000 285,000 285,000 285,000 285,000
0 00000 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
270,000 1,220,000 305,000 0 0 0 0
0 0 0 0 0 0 0
0 1,035,000 0 0 0 0 0
12,700 12,700 1,257,300 0 0 0 0
0 0 11,000 1,164,000 0 0 0
0 0 0 9,000 976,000 0 0
0 0 0 0 10,200 1,109,800 0
0 0 0 0 0 10,000 890,000
0 0 0 0 0 0 0
567,700$ 2,552,700$ 1,858,300$ 1,458,000$ 1,271,200$ 1,404,800$ 1,175,000$
180,638 180,638 250,000 225,000 150,000 100,000 100,000
36,000 36,000 60,000 66,000 4,000 60,000 61,000
6,620,226$ 10,826,416$ 7,847,300$ 9,180,000$ 3,379,630$ 8,312,230$ 6,148,298$
4,784,679$ 578,489$ 336,189$ 281,189$ 351,559$ 89,329$ 91,031$
219
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
REVISED
PROJECT APPROVED
PROJECT WORK REQUEST BUDGET ACTUAL FY03- 04 BUDGET
NUMBER NUMBER AMOUNT FY 02-03 APPROPRIATIONS
BEGINNING FUND BALANCE:6,440,563$ 4,230,618$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS 0$ 4,000,000$
INTEREST ON INVESTMENTS 128,792 100,000
TRANSFERS FROM OPERATIONS 00
INTER GOVERNMENTAL 0 270,000
OTHER 10,116 0
SUBTOTAL ADDITIONAL RESOURCES 138,908$ 4,370,000$
TOTAL RESOURCES AVAILABLE 6,579,471$ 8,600,618$
COLLECTION PROJECTS
COLLECTION PLANT - SCWOC
OVERSIZE PARTICIPATION & PLANNING - WF0464783 ANNUAL 0 250,000
WESTSIDE SEWER SERVICE SS9702 TBD 2,634,000 0 0
NORTHEAST TRUNK EXPAN. PHASE I SS9805 WF0351744 710,200 12,107 0
DARTMOUTH PHII - WF0350773 50,000 0 0
JONES-BUTLER WASTEWATER EXTENSION - TBD 33,000 0 0
GEORGE BUSH DR EAST WIDENING ST9804 WF0390568 16,879 770 0
STEEPLECHASE IMPACT FEE - WF0354517 1,618,000 7,461 1,000,000
LIFT STATION #1 GRAVITY LINE - WF0401835 120,000 0 35,000
LICK CREEK PARALLEL TRUNK LINE - TBD 3,000,000 0 0
SPRING CREEK CORPORATE CAMPUS - TBD 1,100,000 0 0
ANNEXATION PROJECTS
WELLBORN RD N OF GANDY (AREA 1) - WF0395479 173 173 30,900
GREENS PR. W. OF ARRINGTON (AREA 2) - WF0395480 360,000 0 324,000
NANTUCKET E. OF HARPER'S FERRY (AREA 3) - WF0395488 201,000 0 180,900
ROCK P RD S OF CARTER LAKE (AREA 5) - TBD 207,000 0 0
GREENS PR. RD CORRIDOR EAST (AREA 6) - TBD 376,000 0 0
SUBTOTAL 20,511$ 1,820,800$
REHABILITATION PROJECTS:
COLLECTION SYSTEM REHAB SS0209 WF0464772 ANNUAL 8,565$ 285,000$
CARTERS CREEK SCREW LIFT SYSTEM TBD WF0376687 1,292,000 22,534 667,920
FIRST & MAPLE STREETS REHAB SS0212 WF0351778 106,013 1,682 0
HENSEL PARK LIFT STATION SS0203 WF0354063 374,492 281,622 0
LIFT STATION #2 FORCEMAIN REALIGNMENT - WF0467634 300,000 0 300,000
TEXAS AVE. RELOCATION SOUTH SS0003 WF0351341 953,035 18,465 300,000
HIGHWAY 30 TURNAROUND WF0350071 293,972 127,519 0
SOUTHSIDE SEWER UPGRADE A - WF0379010 131,560 103 0
WEST PARK - WF0427245 1,500,000 0 1,500,000
COLLEGE PARK/BREEZY HEIGHTS - TBD 1,305,000 0 0
SOUTH KNOLL / THE GLADE - TBD 830,000 0 0
SOUTHWOOD 5-7 - TBD 1,175,000 0 0
McCULLOCH - TBD 925,000 0 0
THE KNOLL TBD 1,000,000 0 0
SUBTOTAL 460,490$ 3,052,920$
220
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
TOTAL PROPOSED
ESTIMATE FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 03-04 APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
4,666,907$ 4,294,760$ 4,294,760$ 366,190$ 278,890$ 243,090$ 475,890$ 201,015$
4,000,000$ -$ 0$ 2,500,000$ 3,800,000$ 1,400,000$ 0$ 1,600,000$
85,000 85,000 85,000 25,000 25,000 10,000 10,000 10,000
0 2,000,000 2,000,000 2,000,000 1,500,000 1,500,000 1,500,000 0
270,000 200,000 200,000 0 0 0 0 0
0 0000000
4,355,000$ 2,285,000$ 2,285,000$ 4,525,000$ 5,325,000$ 2,910,000$ 1,510,000$ 1,610,000$
9,021,907$ 6,579,760$ 6,579,760$ 4,891,190$ 5,603,890$ 3,153,090$ 1,985,890$ 1,811,015$
250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
0 0 0 398,000 1,580,000 0 0 0
468,000 0 0 0 0 0 0 0
0 0 0 50,000 0 0 0 0
3,000 0 30,000 0 0 0 0 0
12,868 0 0 0 0 0 0 0
898,539 0 712,000 0 0 0 0 0
35,000 0 85,000 0 0 0 0 0
0 0 0 1,250,000 1,750,000 0 0 0
50,000 50,000 50,000 119,000 881,000 0 0
0 0 0 0 0 0 0 0
33,461 0 326,539 0 0 0 0 0
33,461 0 167,539 0 0 0 0 0
0 0 0 21,000 186,000 0 0 0
0 0 0 38,000 338,000 0 0 0
1,784,329$ 300,000$ 1,621,078$ 2,126,000$ 4,104,000$ 1,131,000$ 250,000$ 250,000$
285,000$ 0$ 235,000$ 235,000$ 235,000$ 235,000$ 235,000$ 235,000$
260,000 333,960 1,009,466 0 0 0 0 0
100,320 0 0 0 0 0 0 0
172 0 0 0 0 0 0 0
300,000 0 0 0 0 0 0 0
159,570 54,000 775,000 0 0 0 0 0
0 0 0 0 0 0 0 0
125,500 0 0 0 0 0 0 0
50,000 0 1,450,000 0 0 0 0 0
0 0 13,000 1,292,000 0 0 0 0
0 0 0 9,300 820,700 0 0 0
0 0 0 0 13,100 1,161,900 0 0
0 0 0 0 0 10,300 914,700 0
0 0 0 0 0 0 15,000 985,000
1,280,562$ 387,960$ 3,482,466$ 1,536,300$ 1,068,800$ 1,407,200$ 1,164,700$ 1,220,000$
221
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
REVISED
PROJECT APPROVED
PROJECT WORK REQUEST BUDGET ACTUAL FY03- 04 BUDGET
NUMBER NUMBER AMOUNT FY 02-03 APPROPRIATIONS
TREATMENT & DISPOSAL PROJECTS
TREATMENT & DISPOSAL/PUMPING PLANT - SPWOC
LICK CREEK TRUNK & PLANT EXPANSION SS9806 WF0355780 10,869,473$ 468,767$ 0$
CARTERS CREEK PLANT #1 DEMO - WF0450931 50,224 378 0
ODOR CONTROL SS9810 WF0354125 1,558,042 33,143 0
EMERGENCY ELECTRIC POWER - WF0499611 471,313 0 215,000
WWTP EQUIPMENT REHABILITATION TBD ANNUAL 0 0
SLUDGE TREATMENT & DISPOSAL/PUMPING PLANT - SSWOC
SLUDGE PROCESSING IMPROVEMENTS SS9904 WF0363214 1,908,000 33,299 234,000
SEWER GENERAL PLANT - SGWOC
MATERIAL STAGING STORAGE AREA - USC - TBD 77,000 0 77,000
WASTEWATER PLANT SECURITY - WF0466416 210,000 0 210,000
CCWWTP PAVEMENT/REPAIRS IMP - TBD 557,000 0 330,000
CARTERS CREEK MAINTENANCE BLDG - TBD 200,000 0 0
SUBTOTAL 535,587$ 1,066,000$
CLOSED PROJECTS 127,519 0
GENERAL AND ADMINISTRATIVE 200,000 200,000
DEBT ISSUANCE COST 0 20,000
TOTAL EXPENDITURES 26,087,124$ 1,344,107$ 6,159,720$
GAAP ADJUSTMENT (568,457)$
ENDING FUND BALANCE:4,666,907$ 2,440,898$
222
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
TOTAL PROPOSED
ESTIMATE FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 03-04 APPROPRIATIONS FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
45,000 0$ 0$ 0$ 0$ 0$ 0$ 0$
49,846 0 0 0 0 0 0 0
12,666 0 0 0 0 0 0 0
226,744 0 0 0 0 0 245,175 0
0 50,000 50,000 50,000 50,000 50,000 50,000 50,000
0 0 0 0 0 0 0
466,000 570,700 570,700 750,000 0 0 0 0
0 0 0 0 0 0 0
77,000 0 0 0 0 0 0 0
210,000 0 0 0 0 0 0 0
330,000 227,000 227,000 0 0 0 0 0
25,000 0 175,000 0 0 0 0 0
1,442,256$ 847,700$ 1,022,700$ 800,000$ 50,000$ 50,000$ 295,175$ 50,000$
0 0 0 0 0 0
200,000 87,326 87,326 125,000 100,000 75,000 75,000 50,000
20,000 0 0 25,000 38,000 14,000 0 16,000
4,727,147$ 1,622,986$ 6,213,570$ 4,612,300$ 5,360,800$ 2,677,200$ 1,784,875$ 1,586,000$
4,294,760$ 4,956,774$ 366,190$ 278,890$ 243,090$ 475,890$ 201,015$ 225,015$
223
DRAINAGE UTILITY
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROJECT REVISED
PROJECT BUDGET ACTUAL FY 03-04 BUDGET ESTIMATE
NUMBER AMOUNT FY 02-03 APPROPRIATIONS FY 03-04
BEGINNING FUND BALANCE:6,560,593$ 7,769,522$ 7,769,522$
ADDITIONAL RESOURCES:
UTILITY REVENUES 1,035,023$ 1,041,000$ 1,062,000$
INTEREST ON INVESTMENTS 159,238 160,000 155,000
BOND PROCEEDS 1,000,000 855,000 855,000
INTERGOVERNMENTAL 0 0 0
TRANSFERS IN 34,432 0 220,000
OTHER 6,625
SUBTOTAL ADDITIONAL RESOURCES 2,235,318$ 2,056,000$ 2,292,000$
TOTAL RESOURCES AVAILABLE 8,795,911$ 9,825,522$ 10,061,522$
BEE CREEK (COMBINED) SD9802 2,500,000$ 10,168$ 0$ 43,000$
BEE CREEK PH. IV & V. SD0001 1,400,000 1,348 0 6,000
WPC - TEXAS TO BYPASS SD9901 1,200,000 35,186 0 52,900
GREENWAYS PROJECTS SD9903 3,640,000 220,606 0 1,532,633
MINOR DRAINAGE IMPROVEMENTS SD0002 ANNUAL 0 0 0
HALEY TBD 50,000 0 0 0
SOUTHSIDE DRAINAGE IMPROVEMENTS SD0300 550,000 39,335 0 220,000
CREEK IN CAMELOT ADDITION SD0301 12,000 0 0
INSBRUCK DETENTION POND ACCESS SD0302 200,000 0 160,000 140,000
VAL VERDE VALLEY GUTTER TBD 200,000 0 0 0
BEE CREEK (LANCELOT TO GUADALUPE) TBD 200,000 0 200,000 200,000
WPC (REDMOND TERRACE) TBD 680,000 0 0 0
BEE CREEK (GLADE TO LEMON TREE) TBD 50,000 0 0 50,000
SCHAEFER ROAD DRAINAGE TBD 115,000 0 0 115,000
STORMWATER MAPPING 200000 0 0 0 0
DRAINAGE/STORMWATER MASTERPLAN SD0204 20,500 0 0
HIGHWAY 6 AT GREENS PRAIRIE TBD 300,000 0 0 0
CLOSED PROJECTS 0 0 0
OTHER COSTS 54,734 0
DRAINAGE MAINTENANCE ANNUAL 0 376,639 545,564
DRAINAGE MAINTENANCE SLA's ANNUAL 0 163,809 0
GENERAL & ADMIN. 620,748 282,797 282,797
DEBT ISSUANCE COSTS 11,764 10,000 8,000
TOTAL EXPENDITURES 1,026,389$ 1,193,245$ 3,195,894$
GAAP ADJUSTMENT $0
ENDING FUND BALANCE:7,769,522$ 8,632,277$ 6,865,628$
224
DRAINAGE UTILITY
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2004-2005 THROUGH FISCAL YEAR 2009-2010
PROPOSED TOTAL
FY 04-05 BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECT PROJECT
APPROPRIATION FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10
6,865,628$ 6,865,628$ 1,326,406$ 73,853$ 45,400$ 72,300$ 116,300$
1,093,900$ 1,093,900$ 1,126,700$ 1,160,500$ 1,160,500$ 1,195,300$ 1,195,300$
125,000 125,000 50,000 0 0 2,500 12,000
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
1,218,900$ 1,218,900$ 1,176,700$ 1,160,500$ 1,160,500$ 1,197,800$ 1,207,300$
8,084,528$ 8,084,528$ 2,503,106$ 1,234,353$ 1,205,900$ 1,270,100$ 1,323,600$
0$ 2,140,000$ 0$ 0$ 0$ 0$ 0$
0 52,000 1,194,500 0 0 0 0
0 843,000 0 0 0 0 0
882,057 1,491,783 0 0 0 0 0
0 0 100,000 0 125,000 175,000 175,000
0 50,000 0 0 0 0 0
150,000 150,000 140,000 0 0 0 0
0 0 0 0 0 0 0
0 60,000 0 0 0 0 0
0 0 0 200,000 0 0 0
0 0 0 0 0 0 0
680,000 680,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
50,000 50,000 50,000 50,000 50,000 0 0
50,000 50,000 0 0 0 0 0
300,000 300,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0
0 0 0 0 0 0 0
518,350 517,107 584,253 653,453 673,100 693,300 714,100
192,153 192,153 75,000 0 0 0 0
179,579 179,579 283,000 283,000 283,000 283,000 283,000
2,500 2,500 2,500 2,500 2,500 2,500 0
3,004,639$ 6,758,122$ 2,429,253$ 1,188,953$ 1,133,600$ 1,153,800$ 1,172,100$
5,079,889$ 1,326,406$ 73,853$ 45,400$ 72,300$ 116,300$ 151,500$
225
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HOTEL/MOTEL FUND
The primary funding source for the Hotel/Motel
Fund is the Hotel/Motel Tax, a consumption type
tax authorized under state statute. This tax
allows the City to collect up to its current tax rate
of 7% on rental income of hotels and motels
within the city limits. The uses of the funds
derived from the tax are limited to 1) promotion
of tourism, 2) promotion and support of the arts,
and 3) directly attributable administrative costs.
This fund is prepared on the modified accrual
basis of accounting. Under this basis, revenues
are recognized when they become measurable
and available to finance expenditures of the
current period. Expenditures are recognized
when the related fund liability is incurred with
the exception of several items. The full listing of
these exceptions can be found in the Financial
Policies on page F-1.
Hotel/Motel tax revenue is projected to increase
by 4.53% over the FY 04 revised budget to
$2,272,000. Revenues are also received from
ticket and concession sales at facilities such as
Wolf Pen Creek.
Expenditures and transfers in the Hotel/Motel
Fund are projected to increase by 26.35% over
the FY 04 budget to $2,874,200.
A total of $278,000 is in the approved budget for
parks programs and events eligible for
Hotel/Motel Funds.
There is $1.2 million in the approved budget for
costs associated with a new conference center.
$600,000 is for capital costs, and the remaining is
for other costs associated with the project.
There is also $50,000 in the approved budget for
the replacement of street banners on light poles
around College Station. These banners will be
used to help promote the City to tourists. The
approved budget also includes $25,000 for a
wayfinding study. This study will help
determine what kind of signage is needed to
help direct visitors to the different attractions in
the area.
The Arts Council approved budget for FY 05 is
$340,000. The Arts Council request is just below
the15 % limit that can be spent on art programs
out of the Hotel/Motel Fund. These funds are for
the operations of the Arts Council. This request
is an increase of $40,000 over the FY 04 budget.
The increases are in part for additional operating
and maintenance costs associated with the new
building the Arts Council of Brazos Valley now
occupies.
The Convention & Visitors Bureau approved
budget is $960,000. This is an increase from the
current year budget of $915,200. This budget
request includes funds for the ongoing
operations and maintenance of the Convention
and Visitor Bureau. These additional resources
will be dedicated to research to provide
information to allow the bureau to continue
developing the visitor industry.
227
HOTEL/MOTEL FUND
FUND SUMMARY
% CHANGE
FY 04 FY 04 FY 05 FY 05 IN BUDGET
FY 03 REVISED YEAR-END BASE APPROVED FROM FY04
ACTUAL BUDGET ESTIMATE BUDGET BUDGET TO FY 05
BEGINNING FUND BALANCE 1,454,422$ 1,908,969$ 1,908,969$ 2,589,869$ 2,589,869$
REVENUES
TAXES 2,122,904$ 2,173,500$ 2,195,000$ 2,272,000$ 2,272,000$ 4.53%
TICKETS & CONCESSIONS 9,385 8,500 10,200 9,500 9,500 11.76%
RENTALS 120,033 3,000 3,000 0 0 (100.00%)
INVESTMENT EARNINGS 54,524 40,000 50,000 45,000 45,000 12.50%
OTHER 9,830 4,000 100 500 500 (87.50%)
TOTAL REVENUES 2,316,676$ 2,229,000$ 2,258,300$ 2,327,000$ 2,327,000$ 4.40%
TOTAL FUNDS AVAILABLE 3,771,098$ 4,137,969$ 4,167,269$ 4,916,869$ 4,916,869$ 18.82%
EXPENDITURES AND TRANSFERS
CITY OPERATIONS
CONFERENCE CENTER OPER.258,485$ 0$ 0$ 0$ 0$ N/A
PARKS PROGRAMS & EVENTS 315,093 343,433 272,400 270,000 278,000 (19.05%)
CONV. CENTER DEBT 54,247 670,000 50,000 600,000 600,000 (10.45%)
CONV. CENTER CAPITAL 0 0 0 600,000 600,000 N/A
CONV. CENTER OPER.0 0 0 0 0 N/A
ELECTRIC FUND DEBT SERVICE 0 0 0 0 0 N/A
OTHER 105,904 6,200 24,800 6,200 81,200 1209.68%
TOTAL CITY OPERATIONS 733,729$ 1,019,633$ 347,200$ 1,476,200$ 1,559,200$ 52.92%
ORGANIZATIONS
CONVENTION & VISITORS BUREAU 868,000$ 915,200$ 915,200$ 915,200$ 960,000$ 4.90%
ARTS COUNCIL 260,400 300,000 300,000 300,000 340,000 13.33%
BUSH LIBRARY COMMITTEE 0 0 0 0 0 N/A
TOTAL ORGANIZATIONS 1,128,400$ 1,215,200$ 1,215,200$ 1,215,200$ 1,300,000$ 6.98%
CONTINGENCY 0$ 40,000$ 15,000$ 40,000$ 40,000$ 0.00%
TOTAL OPERATING EXPENSES
AND TRANSFERS 1,862,129$ 2,274,833$ 1,577,400$ 2,731,400$ 2,899,200$ 27.45%
GAAP ADJUSTMENT
INCREASE (DECREASE)
IN FUND BALANCE 454,547$ (45,833)$ 680,900$ (404,400)$ (572,200)$
ENDING FUND BALANCE 1,908,969$ 1,863,136$ 2,589,869$ 2,185,469$ 2,017,669$
Hotel/Motel Fund - Sources
TAXES
98%
INVESTMENT
EARNINGS
2%
Hotel/Motel Fund - Uses
ARTS COUNCIL
12%
CONVENTION
& VISITORS
BUREAU
32%
OTHER
3%
CONTINGENCY
1%
CONV. CENTER
DEBT
21%
CONV. CENTER
CAPITAL
21%
PARKS
PROGRAMS &
EVENTS
10%
228
COMMUNITY DEVELOPMENT FUND
The Community Development Fund is used to
account for grants received by the City for use
in revitalizing low-income areas and
addressing the needs of its low and moderate
income citizens.
This fund is prepared on the modified accrual
basis of accounting. Under this basis revenues
are recognized when they become measurable
and available to finance expenditures of the
current period. Expenditures are recognized
when the related fund liability is incurred with
the exception of several items. The full listing
of these exceptions can be found in the
Financial Policies on page F-1.
The City has submitted an action plan to HUD
for grants for FY 05, the Community
Development Block Grant (CDBG) and the
Home Grant. The CDBG program is a federal
entitlement program that provides the basic
funding for general programs and
administration. The grant allows
administrators flexibility in the use of funds
for a wide variety of eligible activities. The
HOME grant is a yearly entitlement grant that
can only be used for housing programs that
assist Low/Moderate Income (LMI). The City
currently uses this grant for owner-occupied
rehabilitation assistance, down payment
assistance, and the Optional Relocation
Program. Funds are also approved for Tenant
Based Rental Assistance (TBRA), Community
Development Housing Organizations (CHDO)
activities, and new construction. Both the
CDBG and HOME allocations are based on a
formula that includes criteria such as the age
and condition of a community’s housing stock,
incidents of overcrowding, and the
demographic characteristics of the city.
Community Development Funds are also used
for capital projects in areas that qualify for
these funds.
For FY 05, the City proposes approximately
$4.5 million in total authorization from the
federal government. This number is
comprised of new authorization and
remaining authorization from prior fiscal
years. FY 05’s grants include $2,588,190 in
Community Development Block Grant funds,
$1,631,117 in HOME Investment Partnership
Grant funds, and $20,000 in program income.
COMMUNITY DEVELOPMENT FUND -
SOURCES
CDBG
62%
HOME
38%
COMMUNITY DEVELOPMENT FUND -
USES
STREETS
PROJECTS
37%
PUBLIC
SERVICES
4%
HOME
BUYER'S ASSIST.
4%
AFFORD.
HOUSING
4%
CODE
ENFORCEMENT
2%
NEW CONST.
5% CHDO
9%
OTHER
1%
REIMBUR.
ADMIN
8%
COMM. REHAB
6%
ACQUISITIONS
2%
ORP
9%
RESIDENTIAL
21%
229
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING FUND BALANCE 706,604$ 731,641$ 731,641$ 751,641$ 751,641$
REVENUES
GRANTS
CDBG 844,425$ 3,069,732$ 1,343,892$ 2,588,190$ 2,588,190$ -16%
HOME 602,322 1,523,340 41,648 1,631,117 1,631,117 7%
PROGRAM INCOME 26,851 20,000 20,000 20,000 20,000 0%
LOAN REPAYMENTS 0 0 0 0 0 N/A
INTEREST ON LOANS 0 0 0 0 0 N/A
CEDAR CREEK PROCEEDS 0 0 0 240,394 240,394 N/A
OTHER 11,321 0 0 0 0 N/A
TOTAL REVENUES 1,484,919$ 4,613,072$ 1,405,540$ 4,479,701$ 4,479,701$ -3%
TOTAL FUNDS AVAILABLE 2,191,523$ 5,344,713$ 2,137,181$ 5,231,342$ 5,231,342$ -2%
EXPENDITURES AND TRANSFERS
CDBG
HOUSING ASSIST/REHAB 25,243$ 24,147$ 11,051$ 25,000$ 25,000$ 4%
OPTIONAL RELOCATION 30,924 40,957 20,472 34,000 34,000 -17%
CLEARANCE/DEMOLITION 6,565 28,540 0 28,540 28,540 0%
ACQUISITIONS 59,355 240,000 61,745 300,000 300,000 25%
INTERIM ASSISTANCE 0 5,000 0 5,000 5,000 0%
COMMERCIAL REHABILITATION 0 72,520 0 100,000 100,000 38%
RENTAL REHAB 0 0 0 0 0 N/A
PUBLIC SERVICES 174,122 206,850 0 201,750 201,750 -2%
EXTERNAL PUBLIC FACILITY 5,326 0 0 0 0 N/A
CODE ENFORCEMENT 90,679 83,970 79,808 111,162 111,162 32%
REIMBURSED ADMIN 280,771 275,800 0 269,000 269,000 -2%
CAPITAL OUTLAY 0 0 0 0 0 N/A
OTHER CURRENT EXPENDITURES 39,847 0 0 0 0 N/A
GENERAL GOVT PROJECTS 131,593 0 0 0 0 N/A
PUBLIC FACILITY PROJECTS 0 2,091,948 1,170,816 1,513,738 1,513,738 -28%
TOTAL CDBG EXP.844,425$ 3,069,732$ 1,343,892$ 2,588,190$ 2,588,190$ -16%
HOME
HOUSING ASSIST/REHAB 90,924$ 205,261$ 0$ 67,191$ 67,191$ -67%
OPTIONAL RELOCATION 40,897 273,442 0 163,966 163,966 -40%
HOMEBUYER'S ASSISTANCE 161,930 162,585 0 144,000 144,000 -11%
CHDO/CHDO OPER. EXP.146,890 343,932 7,152 450,044 450,044 31%
NEW CONSTRUCTION 90,296 385,612 570 570,042 570,042 48%
TENANT BASED RENTAL ASST.6,900 42,200 12,785 29,415 29,415 -30%
CHDO OPERATING EXPENSES 17,126 114,336 21,141 130,950 130,950 15%
REIMBURSED ADMIN 59,400 75,972 0 75,509 75,509 -1%
OTHER CORRECTING ENTRY 1,094 0 0 0 0 N/A
CAPITAL OUTLAY 0 0 0 0 0 N/A
TOTAL HOME EXP.615,457$ 1,603,340$ 41,648$ 1,631,117$ 1,631,117$ 2%
CEDAR CREEK
AFFORDABLE HOUSING 0$ 0$ 0$ 240,394$ 240,394$ N/A
TOTAL CEDAR CREEK EXP.0$ 0$ 0$ 240,394$ 240,394$ N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS 1,459,882$ 4,673,072$ 1,385,540$ 4,459,701$ 4,459,701$ -5%
EXPENDITURES UNDER
(OVER) REVENUES 25,037$ ($60,000) $20,000 20,000$ 20,000$
GAAP 0$
ENDING FUND BALANCE 731,641$ 671,641$ 751,641$ 771,641$ 771,641$
230
The Wolf Pen Creek TIF Fund accounts for ad
valorem tax and other revenues that are accrued
to the WPC TIF District. The fund also accounts
for expenditures on projects that take place in
the district.
The TIF receives ad valorem taxes from the City,
School District and County on the incremental
increase in assessed valuation (captured value)
over the base year (1989).
This fund is prepared on the modified accrual
basis of accounting. Under this basis revenues
are recognized when they become measurable
and available to finance expenditures of the
current period. Expenditures are recognized
when the related fund liability is incurred with
the exception of several items. The full listing of
these exceptions can be found in the Financial
Policies on page F-1.
The ad valorem revenue estimate of $731,350 is
based on a captured value of about $45 million.
Short term debt in the amount of $2.3 million
was issued in FY 02 in order to provide the
resources to complete more of the projects in the
Wolf Pen Creek District. The bonds will be paid
back over the remaining life of the TIF. These
funds will be used primarily for trails in the
corridor. This approach will allow more Wolf
Pen Creek projects to be completed in a shorter
time frame.
An additional short term debt issue of $1,860,000
is approved for FY 05. This will provide
additional resources for future Wolf Pen Creek
projects.
In FY 05 expenditures totaling $3,319,725 are
approved. These expenditures are for the
capital projects in the Wolf Pen Creek area, as
well as the debt service for the debt issued in
2002 for capital projects.
Funds remaining at the end of the year will be
retained in the fund and programmed as specific
projects are identified.
Key projects either underway or planned for
these funds include the Wolf Pen Creek Lower
Trails Phase 1 which was completed in 2003.
Also included is the first phase of the upper
trails project, and the construction of a parking
lot project. Additional trail projects are also
planned over the next several years. Other
projects are also being reviewed. As part of the
budget process, specific direction will be given
on what projects will be undertaken with the
remaining resources in the Wolf Pen Creek TIF.
WOLF PEN CREEK
TAX INCREMENT FINANCING (TIF) FUND
231
CITY OF COLLEGE STATION
WOLF PEN CREEK TIF
FUND SUMMARY
% CHANGE
FY 04 FY 04 FY 05 FY 05 IN BUDGET
FY03 REVISED YEAR-END BASE APPROVED FROM FY 04
ACTUAL BUDGET ESTIMATE BUDGET BUDGET TO FY 05
BEGINNING BALANCE 3,224,962$ 2,411,615$ 2,411,615$ 1,697,690$ 1,697,690$
REVENUES
AD VALOREM TAXES COCS 145,491$ 185,987$ 185,987$ 198,100$ 198,100$ 6.51%
AD VALOREM TAXES CSISD 258,998 353,000 353,000 362,450 362,450 2.68%
AD VALOREM TAXES BRAZOS CO 113,269 154,000 154,000 170,800 170,800 10.91%
INVESTMENT EARNINGS 63,321 40,000 40,000 40,000 40,000 0.00%
OTHER 2,472 0 0 0 0 N/A
TRANSFERS 0 0 0 0 0 N/A
PROCEEDS FROM LONG-TERM DEBT 0 0 0 1,860,000 1,860,000 N/A
TOTAL REVENUES 583,551$ 732,987$ 732,987$ 2,631,350$ 2,631,350$ 258.99%
TOTAL FUNDS AVAILABLE 3,808,513$ 3,144,602$ 3,144,602$ 4,329,040$ 4,329,040$ 37.67%
EXPENDITURES AND TRANSFERS
CAPITAL PROJECTS 904,159$ 1,924,000$ 957,109$ 1,022,500$ 1,022,500$ (46.86%)
ENGINEERING (1)0 150,000 10,000 0 0 (100.00%)
ADDITIONAL CAPITAL PROJECTS 0 0 0 1,860,000 1,860,000 N/A
DEBT SERVICE 492,500 479,103 479,103 436,525 436,525 (8.89%)
OTHER 239 700 700 700 700 0.00%
TOTAL OPERATING EXPENSES
AND TRANSFERS 1,396,898$ 2,553,803$ 1,446,912$ 3,319,725$ 3,319,725$ 29.99%
INCREASE (DECREASE)
IN FUND BALANCE (813,347)$ (1,820,816)$ (713,925)$ (688,375)$ (688,375)$
ENDING FUND BALANCE 2,411,615$ 590,799$ 1,697,690$ 1,009,315$ 1,009,315$
232
The Cemetery Perpetual Care Fund accounts for
sales of cemetery lots and other revenues that
are accrued through the College Station
Cemetery. The fund also accounts for
expenditures on projects that take place in the
Cemetery.
For FY 05, revenue earnings are estimated at
$106,750.
There are no approved expenditures out of this
fund in FY 05.
This fund is prepared on the modified accrual
basis of accounting. Under this basis, revenues
are recognized when they become measurable
and available to finance expenditures of the
current period. Expenditures are recognized
when the related fund liability is incurred with
the exception of several items. The full listing of
these exceptions can be found in the Financial
Policies on page F-1.
CEMETERY PERPETUAL CARE FUND
233
CITY OF COLLEGE STATION
CEMETERY PERPETUAL CARE
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING BALANCE 743,067$ 883,476$ 973,498$ 1,021,598$ 1,021,598$
REVENUES
SALE OF CEMETERY LOTS 125,804$ 117,300$ 85,000$ 87,550$ 87,550$ (25.36%)
INVESTMENT INCOME 19,409 28,222 18,600 19,200$ 19,200
OTHER 1,434 0 0 0 0 N/A
TOTAL REVENUES 146,647$ 145,522$ 103,600$ 106,750$ 106,750$ (26.64%)
TOTAL FUNDS AVAILABLE 889,714$ 1,028,998$ 1,077,098$ 1,128,348$ 1,128,348$ 9.66%
EXPENDITURES AND TRANSFERS
CEMETERY MAINTENANCE 0$ 55,500$ 55,500$ 0$ 0$ (100.00%)
OTHER 6,238 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS 6,238$ 55,500$ 55,500$ 0$ 0$ (100.00%)
INCREASE (DECREASE)
IN FUND BALANCE 140,409$ 90,022$ 48,100$ 106,750$ 106,750$
GAAP 0$
ENDING FUND BALANCE 883,476$ 973,498$ 1,021,598$ 1,128,348$ 1,128,348$
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INTERNAL SERVICES FUND
The Internal Services Fund is a combination of the
internal services of Communications, Fleet Services
and Print/Mail within the City of College Station.
In an effort to better control costs, the fund receives
revenues based on the expected costs associated
with the aforementioned services and uses them to
pay for those specific services.
The Internal Services Fund is prepared on the
modified accrual basis where cash transactions are
included in the budget presentation in lieu of non-
cash transactions such as depreciation. The focus is
on the net change in working capital.
Estimates for annual funding levels have been
developed using a number of techniques that
forecast printing and mail costs, communications
maintenance costs and fleet maintenance costs. The
policies that were approved to set up the fund is as
follows:
1. Specific charges will be assigned to each
printing job based on number of pages,
binding, stapling, folding, etc. This revenue
will be used to pay for all labor, materials and
overhead costs associated with internal
printing.
2. Each department will be charged an annual
mail-handling fee based on the costs associated
with the collection, distribution and processing
of mail within the City.
3. The copiers in City Hall (Fiscal Services and
Human Resources) were moved into the
Print/Mail Division. There will be a copy
charge for every copy made on the copiers
mentioned above. All other copiers will be
expensed within the operating budgets of the
departments using the copiers.
4. Annual communications maintenance charges
will be prorated based on the number of
phones and radios in each department. All
other miscellaneous maintenance charges are
forecast based on the number of work orders in
the previous year. These charges will be used
to pay for all expenses related to each specific
function in Communications.
5. Each department that has been assigned
vehicles will be charged an annual maintenance
fee to cover inspections and maintenance
problems.
Base budget revenues for the fund reflect the above
policies. The revenues are transferred from
departmental budgets on a monthly basis to ensure
that sufficient funds will be available to fund all
expenses related to the specific functions.
Print/Mail Fund
The total approved revenues for FY 05 are $446,935,
an increase of 17.18% above the FY 04 revised
budget. This is due in part to a change in how
copier costs are funded. Print/Mail will be reading
the copier meters and paying for the cost of all
copier maintenance, and will in turn receive
transfers from the various departments to cover this
cost.
The FY 05 approved expenditures are $422,634, an
15.06% over the FY 04 revised budget. The
approved budget includes one service level
adjustment, a membership in the Advertising
Specialty Institute for $3,000.
Communications Fund
Revenues in this fund are projected to increase by
1.39% from the revised budget of FY 04. The
revenues in this fund are transfers from the various
operating funds designed to cover the costs of
providing the services in the Communications
Fund.
Expenditures are approved to increase by 2.53% to
$696,567.
Fleet Maintenance Fund
In FY 05, revenues in the Fleet Fund are projected to
increase by 33.9%. This increase is from the
235
transfers from the various operating departments
for services provided by fleet.
The FY 05 approved expenditures are $1,610,200, an
increase of 27.25% from the previous fiscal year.
This increase includes three service level
adjustments totaling $148,300. The replacement of
existing fuel pumps for $60,100 is included in the
approved budget. An additional $58,200 is
included for the replacement of all oil and coolant
pumps and the purchase of a new
transmission/power steering fluid exchanger.
$30,000 is included in the FY 05 approved budget
for shop equipment for a new maintenance shop at
the College Station Utilities Building. Finally
$23,780 is budgeted for the maintenance of new
vehicles approved to be added to the fleet in FY 05.
236
237
CITY OF COLLEGE STATION
PRINT/MAIL FUND
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
REVENUES
PRINTING CHARGES 301,602$ 295,800$ 281,167$ 325,000$ 328,000$ 10.89%
MAIL CHARGES 74,735 84,289 84,288 83,835 83,835 (0.54%)
COPIER CHARGES 0 0 0 35,000 35,000 N/A
OTHER FEES 0 0 0 0 0 N/A
INVESTMENT EARNINGS (849)1,310 (1,048)100 100 (92.37%)
TOTAL REVENUES 375,488$ 381,399$ 364,407$ 443,935$ 446,935$ 17.18%
EXPENDITURES
PRINT/MAIL 363,141$ 321,492$ 344,292$ 366,141$ 376,596$ 17.14%
CONTINGENCY 0 0 0 7,000 7,000 N/A
OPERATING EXPENSES 255 0 0 0 0 N/A
GENERAL AND ADMIN. TRANS.47,327 45,829 45,829 38,481$ 39,038 (14.82%)
TOTAL EXPENDITURES 410,723$ 367,321$ 390,121$ 411,622$ 415,179$ 13.03%
GAAP ADJUSTMENT (957)$
INCREASE (DECREASE)(35,235)$ 14,078$ (25,714)$ 32,313$ 31,756$
IN WORKING CAPITAL
BEGINNING WORKING CAPITAL 39,074$ 2,882$ 2,882$ (22,832)$ (22,832)$
ENDING WORKING CAPITAL 2,882$ 16,960$ (22,832)$ 9,481$ 8,924$
PRINT/MAIL FUND - SOURCES
PRINTING
CHARGES
73%
MAIL CHARGES
19%
COPIER
CHARGES
8%
PRINT/MAIL FUND - USES
GENERAL AND
ADMIN. TRANS.
9%
PRINT/MAIL
91%
238
CITY OF COLLEGE STATION
PRINT/MAIL
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
PRINT/MAIL 363,143$ 322,525$ 344,292$ 366,141$ 376,596$ 16.76%
DIVISION TOTAL 363,143$ 322,525$ 344,292$ 366,141$ 376,596$ 16.76%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 189,134$ 179,143$ 195,248$ 188,923$ 196,378$ 9.62%
SUPPLIES 108,667 84,310 86,035 85,645 85,645 1.58%
MAINTENANCE 10,517 10,683 10,456 40,843 40,843 282.32%
PURCHASED SERVICES 50,197 48,389 52,553 50,730 53,730 11.04%
CAPITAL OUTLAY 4,628 0 0 0 0 N/A
DIVISION TOTAL 363,143$ 322,525$ 344,292$ 366,141$ 376,596$ 16.76%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
PRINT/MAIL 5.0 5.0 5.0 5.0 5.0 0.00%
DIVISION TOTAL 5.0 5.0 5.0 5.0 5.0 0.00%
SERVICE LEVEL ADJUSTMENTS
Membership in Advertising Speciality Institute $3,000
PRINT MAIL TOTAL $3,000
239
CITY OF COLLEGE STATION
COMMUNICATION FUND
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
REVENUES
COMMUNICATION CHARGES 626,652$ 700,100$ 686,312$ 710,230$ 710,230$ 1.45%
TRANSFERS (723)0 0 0 0 N/A
INVESTMENT INCOME 50,800 500 (670)100$ 100 (80.00%)
TOTAL REVENUES 676,729$ 700,600$ 685,642$ 710,330$ 710,330$ 1.39%
EXPENDITURES
OPERATIONS 542,950$ 579,360$ 575,590$ 569,469$ 585,545$ 1.07%
OPERATING EXPENSES 1,363 0 0 0 0 N/A
GEN. & ADMIN. TRANSFERS 85,000 100,000 100,000 110,000$ 111,022 11.02%
TOTAL EXPENDITURES 629,313$ 679,360$ 675,590$ 679,469$ 680,491$ 0.17%
GAAP ADJUSTMENT (1,162)$
INCREASE (DECREASE)
IN WORKING CAPITAL 47,416$ 21,240$ 10,052$ 30,861$ 29,839$
BEGINNING WORKING CAPITAL (68,783)$ (22,529)$ (22,529)$ (12,477)$ (12,477)$
ENDING WORKING CAPITAL (22,529)$ (1,289)$ (12,477)$ 18,384$ 17,362$
COMMUNICATIONS FUND - SOURCES
COMM.
CHARGES
99.9%
INVEST
INCOME
0.1%
COMMUNICATIONS FUND - USES
OPS.
85%
GEN. & ADMIN.
TRANSFER
15%
240
CITY OF COLLEGE STATION
COMMUNICATION SERVICES
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
COMMUNICATION SERV. 542,951$ 592,873$ 575,590$ 569,469$ 585,545$ (1.24%)
DIVISION TOTAL 542,951$ 592,873$ 575,590$ 569,469$ 585,545$ (1.24%)
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 312,645$ 332,874$ 340,838$ 334,899$ 350,975$ 5.44%
SUPPLIES 85,569 91,012 99,957 34,570 34,570 (62.02%)
MAINTENANCE 83,460 102,478 66,658 162,030 162,030 58.11%
PURCHASED SERVICES 48,753 54,546 56,174 37,970 37,970 (30.39%)
CAPITAL OUTLAY 12,524 11,963 11,963 0 0 0.00%
DIVISION TOTAL 542,951$ 592,873$ 575,590$ 569,469$ 585,545$ (1.24%)
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
COMMUNICATION SERV 5.0 6.0 6.0 6.0 6.0 0.00%
DIVISION TOTAL 5.0 6.0 6.0 6.0 6.0 0.00%
241
CITY OF COLLEGE STATION
FLEET MAINTENANCE FUND
FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
REVENUES
FLEET CHARGES 1,380,311$ 1,271,000$ 1,270,278$ 1,510,710$ 1,706,590$ 34.27%
INTEREST EARNINGS (332)3,300 (3,661)(324)(324)(109.83%)
TRANSFERS 0 0 105,000 0 0 N/A
TOTAL REVENUES 1,379,979$ 1,274,300$ 1,371,617$ 1,510,386$ 1,706,266$ 33.90%
EXPENDITURES
PARTS 83,350$ 84,572$ 87,725$ 85,864$ 88,965$ 5.19%
FLEET MAINTENANCE 1,158,072 1,048,512 1,150,000 1,174,958 1,371,117 30.77%
GEN. & ADMIN. TRANSFERS 141,290 132,300 132,300 148,825 150,118 13.47%
OPERATING EXPENSES 2,708 0 0 0 0 N/A
CONTINGENCY 0 0 0 0 0 N/A
TOTAL EXPENDITURES 1,385,420$ 1,265,384$ 1,370,025$ 1,409,647$ 1,610,200$ 27.25%
GAAP ADJUSTMENT (12,904)$
INCREASE (DECREASE)
IN WORKING CAPITAL (5,441)$ 8,916$ 1,592$ 100,739$ 96,066$
BEGINNING WORKING CAPITAL 2,133$ (16,212)$ (16,212)$ (14,620)$ (14,620)$
ENDING WORKING CAPITAL (16,212)$ (7,296)$ (14,620)$ 86,119$ 81,446$
FLEET FUND - SOURCES
FLEET
CHARGES
100.0%
INTEREST
EARNINGS
0.0%
FLEET FUND - USES
FLEET
MAINT.
83%
GEN. &
ADMIN.
TRANSFERS
10%
PARTS
6%
242
CITY OF COLLEGE STATION
FLEET SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
PARTS 83,350$ 85,075$ 87,725$ 85,864$ 88,965$ 4.57%
ADMINISTRATION 1,158,071 1,051,885 1,072,930 1,174,958 1,371,117 30.35%
DEPARTMENT TOTAL 1,241,421$ 1,136,960$ 1,160,655$ 1,260,822$ 1,460,082$ 28.42%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 624,735$ 640,111$ 667,231$ 647,796$ 674,976 5.45%
SUPPLIES 545,881 410,467 409,992 533,566 557,346 35.78%
MAINTENANCE 26,084 28,150 27,913 29,250 29,250 3.91%
PURCHASED SERVICES 44,721 46,647 43,874 50,210 50,210 7.64%
GENERAL CAPITAL 0 11,585 11,645 0 148,300 1180.10%
DEPARTMENT TOTAL 1,241,421$ 1,136,960$ 1,160,655$ 1,260,822$ 1,460,082$ 28.42%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
PARTS 2.0 2.0 2.0 2.0 2.0 0.00%
ADMINISTRATION 13.0 13.0 13.0 13.0 13.0 0.00%
DEPARTMENT TOTAL 15.0 15.0 15.0 15.0 15.0 0.00%
SERVICE LEVEL ADJUSTMENTS
FLEET SERVICES Replace Fuel Pumps 60,100$
Replace Shop Equipment 58,200
Fleet Garage at CSU 30,000
Additional Maintenance Costs for New Vehicles Added to Flee 23,780
FLEET TOTAL 172,080$
243
EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund is an internal
service fund that provides equipment and fleet
replacements within the City of College Station. In
an effort to better control costs, the fund receives
rental charges from departments based on the
economic life of their equipment and vehicles. The
fund then purchases replacement scheduled and/or
as conditions warrant.
This fund is prepared on the modified accrual
basis where cash transactions are included in
the budget presentation in lieu of non-cash
transactions such as depreciation. The focus is
on the net change in working capital.
Specific rental charges are based upon the
estimated replacement price of the individual
items. Specific approved replacement policies
include the following:
1. All qualified existing fleet equipment will be
replaced through the equipment replacement
fund. Other equipment will be replaced
through the budget process.
2. Each department will be charged an annual
replacement fee based on the useful life and
anticipated replacement cost of each vehicle
assigned to that department. A team made up
of representatives from user departments and
Fiscal Services will review fleet replacement
lists to ensure that the guidelines are being
met and that funds are available to replace
needed equipment.
3. Each department will be charged for the phone
system based on the number of phones it is
assigned. Charges for the 800 MHz radio
system will be prorated in the same manner.
These charges will continue after the interfund
loan has been recovered in order to replace the
phone and radio systems in the future.
4. The Police and Fire Department will be
charged for the Mobile Data Terminal system
being installed. These changes will ensure that
the system can be replaced in the future.
5. Each department will be charged an annual
copier replacement rental fee based upon the
number of authorized copiers. Fiscal Services
and Office of Technology and Information
Services representatives will evaluate each
department’s copier needs on a case by case
basis to determine whether the purchase or
continual rental of a copier is the most efficient
course of action. Replacement copiers will be
purchased through the Equipment
Replacement Fund. New (additions to the
inventory) copiers will be funded through
individual department’s operating budget.
6. Other equipment, not specifically detailed
above, will be handled in a similar manner.
Representatives of affected departments will
be responsible for meeting with Fiscal Services
to determine if inclusion in the Equipment
Replacement Fund is warranted.
Base budget revenues for the fund reflect the above
policies. The revenues are automatically
transferred from departmental budgets on a
monthly basis to ensure that sufficient funds will
be available to fund expenses related to the specific
functions. The approved FY 05 total revenues are
$3,679,266, 51.91% higher than the FY 04 revised
budget.
The approved FY 05 total expenditures are
$5,614,238, a 43.28% increase from the FY 04
revised budget. The Approved Budget includes
$850,000 for the purchase of a Ladder Truck for
Fire Suppression.
244
CITY OF COLLEGE STATION
EQUIPMENT REPLACEMENT
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
.
BEGINNING WORKING CAPITAL 6,463,815$ 7,236,169$ 5,739,929$ 4,559,546$ 4,559,546$
REVENUES
FLEET RENTALS 1,830,555$ 1,822,410$ 1,858,010$ 2,022,500$ 2,689,250 47.57%
PHONE SYSTEM RENTALS 75,557 77,910 77,910 76,424 76,424 (1.91%)
800 MHZ RENTALS 153,414 171,940 173,700 152,980 152,980 (11.03%)
MOBILE DATA SYSTEM RENTALS 0 97,400 137,328 106,939 106,939 9.79%
COPIER RENTALS 55,855 54,480 56,130 80,700 80,700 48.13%
OTHER EQUIPMENT RENTALS 0 0 0 0 0 N/A
RESERVE FOR FUTURE VEHICLE PURCHASE 0 0 0 0 0 N/A
INVESTMENT & OTHER 170,147 197,920 149,348 91,191 91,191 (53.93%)
CERTIFICATE OF OBLIGATION 958,902 0 0 0 850,000 N/A
OTHER NONOPERATING 284,280 0 175,085 245,000 245,000 N/A
TOTAL REVENUES 3,528,710$ 2,422,060$ 2,627,511$ 2,775,734$ 4,292,484$ 77.22%
EXPENDITURES
FLEET REPLACEMENT 2,490,613$ 2,419,944$ 2,381,747$ 2,522,200$ 2,522,200$ 4.23%
FLEET PURCHASE 00 0 0 1,516,750 N/A
PHONE SYSTEM REPLACEMENT 0 917,000 917,000 0 0 (100.00%)
800 MHZ SYSTEM REPLACEMENT 0 0 0 100,000 100,000 N/A
MOBILE DATA SYSTEM REPLACEMENT 0 0 0 137,000 137,000 N/A
COPIER REPLACEMENT 35,900 132,600 116,950 73,750 73,750 (44.38%)
OTHER EQUIPMENT REPLACEMENT 0 45,000 (11,560) 0 0 (100.00%)
DEBT SERVICE TRANSFER 216,000 403,756 403,756 414,538 414,538
DEBT ISSUANCE COST 0 0 0 0 0
TOTAL NET EXPENDITURES 2,742,513$ 3,918,300$ 3,807,893$ 3,247,488$ 4,764,238$ 21.59%
GAAP ADJUSTMENTS (13,843)$
INCREASE (DECREASE)
IN WORKING CAPITAL 786,197$ (1,496,240)$ (1,180,383)$ (471,754)$ (471,754)$
ENDING WORKING CAPITAL 7,236,169$ 5,739,929$ 4,559,546$ 4,087,792$ 4,087,792$
EQUIPMENT REPLACEMENT FUND - SOURCES
800 MHZ
RENTALS
4%
MOBILE DATA
SYSTEM
RENTALS
2%
PHONE SYSTEM
RENTALS
2%
COPIER
RENTALS
2%
INVESTMENT &
OTHER
2%
CERTIFICATE
OF OBLIGATION
20%
OTHER
NONOPERATING
6%
FLEET RENTALS
62%
EQUIPMENT REPLACEMENT FUND - USES
MOBILE DATA
SYSTEM
REPLACEMENT
3%
800 MHZ SYSTEM
REPLACEMENT
2%
COPIER
REPLACEMENT
2% DEBT SERVICE
TRANSFER
9%
FLEET PURCHASE
32%
FLEET
REPLACEMENT
52%
245
Fleet and Equipment Replacement
Department Vehicle # Year Cost
Patrol 4101 2003 Harley Motorcycle 17,000
Patrol 4102 2003 Harley Motorcycle 17,000
Patrol 4103 2003 Harley Motorcycle 17,000
Patrol 4104 2003 Harley Motorcycle 17,000
Patrol 4105 2003 Harley Motorcycle 17,000
Patrol 4106 2003 Harley Motorcycle 17,000
Patrol 4107 2003 Harley Motorcycle 17,000
Patrol 4186 2001 Patrol Car 31,000
Patrol 4187 2001 Patrol Car 31,000
Patrol 4188 2001 Patrol Car 31,000
Patrol 4189 2001 Patrol Car 31,000
Patrol 4190 2001 Patrol Car 31,000
Patrol 4191 2001 Patrol Car 31,000
Patrol 4194 2001 Patrol Car 31,000
Criminal Investigations Division 4240 1995 Chevrolet Monte Carlo 18,000
Communications/Jail 4601 1992 Chevrolet Lumina 21,000
Police Total $ 375,000
Suppression 5116 1995 Freightliner Ambulance 125,000
Prevention 5203 1992 GMC Van 28,000
Prevention 5204 1993 Dodge Dynasty 19,000
Fire Total $ 172,000
Streets 3114 1984 Ford Menzi Service Truck 65,000
Facilities Maintenance 1902 1994 Ford Extended Cab Truck 18,000
Drainage 3206 1994 Gooseneck Trailer 30,000
Sanitation 7129 1996 Ford Refuse Truck 125,100
Sanitation 7130 1997 Rear Lead Refuse Truck 125,100
Sanitation 7134 1999 Volvo Refuse Truck 158,000
Sanitation 7135 1999 Volvo Refuse Truck 158,000
Sanitation 7213 1998 Front-end Load 168,000
Sanitation 7220 1999 Volvo Refuse Truck 158,000
Fleet 3302 1999 Chevrolet 1/2 Pickup 4X4 18,000
Fleet 3315 1993 Chevrolet Lumina 19,000
Fleet 3313 1993 Astro Van 21,000
BVSWMA 7308 1999 CAT 973 Track Loader 300,000
BVSWMA 7327 1997 John Deere Dozier 150,000
BVSWMA 7354 1990 John Deere Backhoe/Loader 65,000
BVSWMA 7357 1998 One Ton Crew Truck 4X4 27,000
Public Works Total $ 1,605,200
Building Inspection 6305 1994 Chevrolet 1/2 Ton Pickup 18,000
Development Services Total $ 18,000
Operations 8301 1992 John Deere Tractor 770 12,000
Operations 8303 1992 John Deere Tractor 30,000
Operations 8304 1992 John Deere Tractor 770 12,000
Operations 8308 1994 GMC Sierra Pickup 18,000
Forestry 8411 1993 GMC Passenger Van 28,000
Parks Total $ 100,000
Utility Billing 2704 1998 Chevrolet 1/2 Ton Pickup Extended Cab 18,000
Utility Billing 2710 1992 Ford Taurus Wagon 21,000
OTIS Total $ 39,000
Electric 9211 1997 Ford Utility Truck 35,000
Electric 3301 1994 Chevrolet Truck 18,000
Electric 9260 1994 GMC Utility Bed Truck 35,000
Water 9429 1993 Ford Backhoe 60,000
Wastewater 9515 1990 GMC Dump truck 65,000
Public Utilities Total $ 213,000
Fleet and Equipment Scheduled Replacements
246
Fleet and Equipment Replacement
Total Replacement for the FY 05 Approved Base Budget $ 2,522,200
Department Cost
Municipal Court Police Vehicle 37,000
Public Works Truck 21,500
Fire Emergency Generator 47,000
Fire Ladder Truck 850,000
Fire Truck 13,350
Parks 3 gang out front reel mower 25,000
OTIS Diesel Generator 49,000
Electric 1/2 ton Extended Cab Pickup 19,000
Electric Midsize SUV 26,000
Electric Truck 19,000
Wastewater GMC Bed Truck 35,000
Sanitation Semi automated Collection Vehicle 86,900
Sanitation Knuckle-boom brush truck 90,000
Drainage 1 1/4 ton Dump Truck 34,000
Drainage Truck 20,000
BVSWMA Upgrade from 750C to D6 Dozer 100,000
BVSWMA Upgrade Backhoe/loader to 4WD 15,000
BVSWMA Upgrade crew cab with diesel engine 5,000
BVSWMA Diesel portable vacuum 24,000
$ 1,516,750Total New Fleet and Equipment for the FY 05 Approved Budget
Fleet and Equipment Proposed SLA's
247
UTILITY CUSTOMER SERVICE FUND
The Utility Customer Service Fund is used to
account for expenditures associated with meter
services, billing, and collection for the City’s
Electric, Water, Wastewater, Sanitation and
Drainage utilities.
This fund is prepared on the modified accrual
basis where cash transactions are included in the
budget presentation in lieu of non-cash
transactions such as depreciation. The focus is
on the net change in working capital.
Revenues in the Utility Customer Service Fund
are received as service charges from the various
enterprise funds. Revenues are projected to be
$2,316,300.
FY 05 approved expenditures are $2,354,246
an increase of 1% from the FY 04 revised budget.
Utility Customer Service has three Service Level
Adjustments (SLAs). These include $14,000 for
an increase in postage and collections costs,
$57,000 for the replacement of the hand held
meter reading devices, and $5,000 for additional
overtime.
248
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 03 TO FY 04
REVENUES & SERVICE CHARGES
SERVICE CHARGES 1,925,001$ 2,155,326$ 2,155,326$ 2,160,000$ 2,160,000$ 0.22%
OTHER OPERATING REVENUE 140,991 164,800 150,000 154,500 154,500 (6.25%)
INVESTMENT INCOME 2,214 4,000 1,700 1,800 1,800 (55.00%)
NONOPERATING 0 0 0 0 0 N/A
TOTAL REVENUES 2,068,206$ 2,324,126$ 2,307,026$ 2,316,300$ 2,316,300$ -0.34%
TOTAL FUNDS AVAILABLE 2,236,775$ 2,372,970$ 2,355,870$ 2,406,024$ 2,406,024$ 1.39%
DEPT. EXPENDITURES
COLLECTIONS 1,150,237$ 1,376,920$ 1,326,300$ 1,284,686$ 1,337,925$ (2.83%)
METER SERVICE 429,907 434,304 449,365 439,073 523,238 20.48%
GENERAL AND ADMIN. TRANSFERS 596,712 490,481 490,481 460,497 463,083 (5.59%)
CONTINGENCY 0 30,000 0 30,000 30,000 0.00%
EMPLOYEE BENEFITS TRANSFER 642 0 0 0 0 N/A
CAPITAL OUTLAY 0 0 0 0 0 N/A
TOTAL EXPENDITURES 2,177,498$ 2,331,705$ 2,266,146$ 2,214,256$ 2,354,246$ 0.97%
GAAP ADJUSTMENT (10,433)$ 0$
TOTAL EXPENDITURES INCREASE
(DECREASE) IN FUND BALANCE (109,292)$ (7,579)$ 40,880$ 102,044$ (37,946)$
BEGINNING WORKING CAPITAL 168,569$ 48,844$ 48,844$ 89,724$ 89,724$
ENDING WORKING CAPITAL 48,844$ 41,265$ 89,724$ 191,768$ 51,778$
CITY OF COLLEGE STATION
UTILITY CUSTOMER SERVICE FUND
FUND SUMMARY
UTILITY CUSTOMER SERVICE FUND -
SOURCES
OTHER
OPERATING
REVENUE
7%
SERVICE
CHARGES
93%
UTILITY CUSTOMER SERVICE FUND-USES
METER
SERVICE
22%
GENERAL
AND ADMIN.
TRANSFERS
20%
CONTINGENCY
1%
COLLECTIONS
57%
249
CITY OF COLLEGE STATION
UTILITY CUSTOMER SERVICE
SUMMARY
EXPENDITURE BY DIVISION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DIVISION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
BILLING COLLECTIONS 1,150,239$ 1,376,920$ 1,326,328$ 1,284,686$ 1,337,925$ (2.83%)
METER SERVICES 429,907 434,304 449,365 439,073 523,238 20.48%
UTILITY CUSTOMER SERVICE TOTAL 1,580,146$ 1,811,224$ 1,775,693$ 1,723,759$ 1,861,163$ 2.76%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED % CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 03 FY 04 FY 04 FY 05 FY 05 FY 04 TO FY 05
SALARIES & BENEFITS 1,142,855$ 1,251,264$ 1,214,761$ 1,205,732$ 1,272,136$ 1.67%
SUPPLIES 54,502 68,591 68,788 69,227 69,227 0.93%
MAINTENANCE 39,718 53,050 45,420 53,270 60,270 13.61%
PURCHASED SERVICES 343,071 379,819 388,224 395,530 409,530 7.82%
CAPITAL OUTLAY 0 58,500 58,500 0 50,000 0.00%
UTILITY CUSTOMER SERVICE TOTAL 1,580,146$ 1,811,224$ 1,775,693$ 1,723,759$ 1,861,163$ 2.76%
PERSONNEL SUMMARY BY DIVISION
REVISED BASE APPROVED % CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DIVISION FY 02 FY 03 FY 04 FY 05 FY 05 FY 04 TO FY 05
BILLING COLLECTIONS 21.0 20 20 20 20.0 0.00%
METER SERVICES 9.5 10.0 10.0 10.0 10.0 0.00%
UTILITY CUSTOMER SERVICE TOTAL 30.5 30.0 30.0 30.0 30.0 0.00%
SERVICE LEVEL ADJUSTMENTS
Increase in Postage and Collections 14,000
Replacement of Hand Held Meter Reading System 57,000
Overtime 5,000
-
UTILITY CUSTOMER SERVICE FUND $ 76,000
250
SELF INSURANCE FUND
The City of College Station is partially self-insured
for property casualty and general liability, worker's
compensation and unemployment compensation.
The City became self funded for employee and
dependent health care in January 2004. The
program is administered by Blue Cross/Blue Shield.
Actuarially-based charges are made to each of the
operating funds using relevant bases (i.e., health
insurance is charged monthly per full-time
participating employee, while unemployment and
worker's compensation are charged as a percentage
of gross salary). This method of funding allows the
City to more accurately reflect the costs of claims
against the various funds and to minimize potential
risks.
These Funds are prepared on the modified accrual
basis where cash transactions are included in the
budget presentation in lieu of non-cash transactions
such as depreciation. The focus is on the net
change in working capital.
The City has made changes to the risk management
program, which are designed to control costs in the
Property Casualty Fund and the Workers
Compensation Fund. Property casualty costs are
anticipated to increase in the future as the cost of
insurance increases. Changes that have been in the
last several years include increasing the deductibles
for the City and implementing a proactive risk
management and safety program in order to better
control claims and therefore control costs. This
effort includes implementing a citywide safety
training program, as well as other revisions in the
way risk is managed in the City.
Workers Compensation Fund
Approved premiums are based on the actual
amounts received from the City’s employees. Due
to an increase in the number of employees and
rates, premiums in this fund have increased
25.97% over the FY 04 adjusted budget.
Expenditures in this fund are projected to increase
by 36.26% over the FY 04 budget. This increase is
due in part to a low estimate of claim costs in FY
04. The rising costs associated with claims and
premiums largely contributed to this increase. The
claim increases are a result of increased medical
costs, and claims that were incurred in recent years.
In FY 04 a approved budget amendment was made
to transfer $375,000 from the Employee Benefits
Fund to the Workers Compensation Fund. This
repays the Workers Compensation Fund for
transfers made in the last several years to the
Employee Benefits Fund.
Property and Casualty Fund
FY 05 approved revenues are based on the actual
amounts assigned to the various operating activity
centers. There will be a 29.01% increase over FY 04
for premiums. This increase is needed to cover the
anticipated costs of property insurance and claims.
Expenditures in this fund are projected to increase
by 36.85% over the FY 04 budget. This increase is
due to a low estimate in the FY 04 budget on claim
costs. Overall it is anticipated that claims will
increase at a lower level as a result of some of the
changes made to the risk management program.
Employee Benefits Fund
The City worked with the City of Bryan and Brazos
County to come up with a joint proposal that is
anticipated to save the City a significant amount in
the next several years in health care costs.
Premiums paid by the City and the employees are
not projected to increase in FY 05. Overall
revenues in this fund are projected to increase by
less than 1%. Efforts over the last several years to
increase the balance in this fund have been
successful.
FY 05 expenditures are based on estimates of future
claims, premiums, and other miscellaneous costs.
Total approved expenditures are $4,616,118, an
increase of 2.43% over the FY 04 revised budget.
Through education and training programs, efforts
are being made to reduce the claims incurred. The
City will continue to monitor claims to determine
what additional plan changes need to be made.
Unemployment Fund
Revenues in this fund are collected much like the
Workers Compensation Fund, based as a
percentage of each employee's salary.
Expenditures in this fund are expected to be the
same as the previous fiscal year, approximately
$25,000.251
CITY OF COLLEGE STATION
WORKERS COMPENSATION FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING WORKING CAPITAL 235,835$ (21,673)$ (21,673)$ 174,182$ 174,182$
REVENUES
PREMIUMS 348,632$ 500,390$ 476,000$ 630,600$ 630,600$ 26.02%
OTHER 0 0 0 0 0 N/A
TRANSFERS 122,500 0 375,000 0 0 N/A
INVESTMENT EARN.2,252 3,000 0 3,500 3,500 16.67%
TOTAL REVENUES 473,384$ 503,390$ 851,000$ 634,100$ 634,100$ 25.97%
TOTAL FUNDS AVAIL.709,219$ 481,717$ 829,327$ 808,282$ 808,282$ 67.79%
EXPENDITURES AND TRANSFERS
CLAIMS 392,644$ 200,000$ 350,000$ 380,000$ 380,000$ 90.00%
PREMIUMS 1,765 57,500 60,500 63,000 63,000 9.57%
ADMINISTRATION FEE 102,500 102,500 105,500 116,050 116,050 13.22%
GENERAL & ADMIN.131,990 126,645 126,645 136,777 136,777 8.00%
OTHER OPERATING 11,650 0 0 0 0 N/A
OTHER NON-OPER.0 24,000 12,500 0 0 (100.00%)
TRANSFERS 0 0 0 0 0 N/A
CONTINGENCY 0 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS 640,549$ 510,645$ 655,145$ 695,827$ 695,827$ 36.26%
GAAP ADJUSTMENTS (90,343)$
INCREASE (DECREASE) IN
WORKING CAPITAL (167,165)$ (7,255)$ 195,855$ (61,727)$ (61,727)$
ENDING WORKING CAPITAL (21,673)$ (28,928)$ 174,182$ 112,455$ 112,455$
WORKERS COMPENSATION FUND - USES
INVEST.
EARN.
1%
PREMIUM
99%
WORKERS COMPENSATION FUND-USES
ADMIN FEE
17%
GENERAL &
ADMIN.
20%
PREMIUMS
9%
CLAIMS
54%
252
CITY OF COLLEGE STATION
PROPERTY CASUALTY FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE PROPOSED PROPOSED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET SLAS BUDGET FY 04 TO FY 05
BEGINNING WORKING CAPITAL 512,289$ 173,858$ 173,858$ 110,553$ 110,553$ 110,553$
REVENUES
PREMIUMS 395,176$ 434,740$ 434,740$ 587,000$ 0$ 587,000$ 35.02%
INVESTMENT EARN.7,817 14,100 14,100 2,200 0 2,200 (84.40%)
OTHER 63,617 35,000 35,000 35,000 0 35,000 0.00%
TOTAL REVENUES 466,610$ 483,840$ 483,840$ 624,200$ 0$ 624,200$ 29.01%
TOTAL FUNDS AVAIL.978,899$ 657,698$ 657,698$ 734,753$ 110,553$ 734,753$ 11.72%
EXPENDITURES AND TRANSFERS
CLAIMS 287,793$ 150,000$ 165,000$ 255,000$ 0$ 255,000$ 70.00%
ADMINISTRATION FEE 5,218 17,500 0 0 0 - (100.00%)
PREMIUMS 159,261 200,000 235,500 252,000 0 252,000 26.00%
GENERAL & ADMIN.131,990 126,645 126,645 124,277 0 124,277 (1.87%)
OTHER OPERATING 9,900 0 20,000 15,500 15,500 N/A
OTHER NON-OPER.0 0 0 50,000 0 50,000 N/A
CONTINGENCY 0 15,000 0 0 0 - (100.00%)
TOTAL OPERATING EXPENSES
AND TRANSFERS 594,162$ 509,145$ 547,145$ 696,777$ 0$ 696,777$ 36.85%
GAAP ADJUSTMENTS (210,879)$
INCREASE (DECREASE) IN
WORKING CAPITAL (127,552)$ (25,305)$ (63,305)$ (72,577)$ 0$ (72,577)$
ENDING WORKING CAPITAL 173,858$ 148,553$ 110,553$ 37,976$ 110,553$ 37,976$
PROPERTY CASUALTY FUND - SOURCES
PREMIUMS
94%
OTHER
6%
PROPERTY CASUALTY FUND - USES
GENERAL & ADMIN.
18%
OTHER OPERATING
2% CLAIMS
37%
OTHER NON-OPER.
7%
PREMIUMS
36%
253
CITY OF COLLEGE STATION
EMPLOYEE BENEFITS FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING WORKING CAPITAL 759,285 1,525,799$ 1,525,799$ 2,059,728$ 2,059,728$
REVENUES
CITY CONTRIBUTION 3,595,030$ 4,000,870$ 4,041,886$ 4,111,000$ 4,111,000$ 2.75%
EMPLOYEE CONTRIB.900,984 1,050,800 938,545 947,930 947,930 (9.79%)
COBRA 1,119 1,500 1,500 1,500 1,500 0.00%
INVESTMENT EARN.35,163 46,540 46,540 82,400 82,400 77.05%
OTHER 20,000 0 0 0 0 N/A
TOTAL REVENUES 4,552,296$ 5,099,710$ 5,028,471$ 5,142,830$ 5,142,830$ 0.85%
TOTAL FUNDS AVAIL.5,311,581$ 6,625,509$ 6,554,270$ 7,202,558$ 7,202,558$ 8.71%
EXPENDITURES AND TRANSFERS
CLAIMS 10,138$ 5,000$ 2,510,777$ 3,739,698$ 3,739,698$ 74693.96%
ADMINISTRATION FEE 49,424 174,000 351,462 507,241 507,241 191.52%
PREMIUMS 3,664,829 4,181,417 1,188,283 273,088 273,088 (93.47%)
GEN. & ADMIN.54,949 49,520 49,520 51,006 51,006 3.00%
OTHER OPERATING 94 15,000 19,500 20,085 20,085 33.90%
OTHER NON-OPER.125 1,500 0 0 - (100.00%)
TRANSFERS 0 0 375,000 0 - N/A
CONTINGENCY 0 80,000 0 25,000 25,000 (68.75%)
TOTAL OPERATING EXPENSES
AND TRANSFERS 3,779,559$ 4,506,437$ 4,494,542$ 4,616,118$ 4,616,118$ 2.43%
GAAP ADJUSTMENTS (6,223)$
INCREASE (DECREASE) IN
WORKING CAPITAL 772,737$ 593,273$ 533,929$ 526,712$ 526,712$
ENDING WORKING CAPITAL 1,525,799$ 2,119,072$ 2,059,728$ 2,586,440$ 2,586,440$
EMPLOYEE BENEFITS FUND - USES
GEN. &
ADMIN.
1%
CLAIMS
81%
ADMIN FEE
11%
PREMIUMS
6%
CONTINGENCY
1%
EMPLOYEE BENEFITS FUND- SOURCES
CITY
CONTRIBUTION
80%
INVESTMENT
EARN.
2%
EMPLOYEE
CONTRIB.
18%
254
CITY OF COLLEGE STATION
UNEMPLOYMENT COMPENSATION FUND SUMMARY
FY 04 FY 04 FY 05 FY 05 % CHANGE IN
FY 03 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 04 TO FY 05
BEGINNING WORKING CAPITAL 112,631$ 99,608$ 99,608$ 115,708$ 115,708$
REVENUES
PREMIUMS 0$ 28,400$ 28,900$ 28,900$ 28,900$ 1.76%
INVESTMENT EARN.2,611 2,800 2,200 2,200 2,200 (21.43%)
TOTAL REVENUES 2,611$ 31,200$ 31,100$ 31,100$ 31,100$ (0.32%)
TOTAL FUNDS AVAIL.115,242$ 130,808$ 130,708$ 146,808$ 262,516$ 100.69%
EXPENDITURES AND TRANSFERS
CLAIMS 15,439$ 25,000$ 15,000$ 25,000$ 25,000$ 0.00%
ADMINISTRATION FEE 0 0 0 0 0 N/A
PREMIUMS 0 0 0 0 0 N/A
GENERAL & ADMINISTRATIVE 0 0 0 0 0 N/A
OTHER OPERATING 0 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS 15,439$ 25,000$ 15,000$ 25,000$ 25,000$ 0.00%
GAAP ADJUSTMENTS (195)$
INCREASE (DECREASE) IN
WORKING CAPITAL (12,828)$ 6,200$ 16,100$ 6,100$ 6,100$
ENDING WORKING CAPITAL 99,608$ 105,808$ 115,708$ 121,808$ 121,808$
UNEMPLOYMENT FUND - SOURCES
PREMIUMS
93%
INVESTMENT
EARN.
7%
UNEMPLOYMENT FUND - USES
CLAIMS
100%
255
256
A
P
P
E
N
D
I
C
E
S
APPENDIX A
BUDGET ORDINANCES
A-1
A-2
A-3
A-4
A-5
A-6
A-7
APPENDIX B
SERVICE LEVEL ADJUSTMENTS
FY 05 RECOMMENDED
SERVICE LEVEL ADJUSTMENTS
B-1
SAVINGS/
DEPARTMENT DESCRIPTION 1-T COST REOC. COST TOTAL REVENUES NET TOTAL
Public Communications Channel 19 studio / field equipmen 59,753 3,000 62,753 35,000 27,753
Public Communications Streaming media on website 28,709 11,550 40,259 0 40,259
Human Resources Employee recognition program 0 7,000 7,000 0 7,000
Human Resources Destination Excellence 0 8,600 8,600 0 8,600
Administration WPC permanent street banners 22,500 0 22,500 0 22,500
Prevention Upgrade position to Code Enforcement Working
Supervisor
23,771 59,715 83,486 22,000 61,486
Economic Development Way finding system study 25,000 0 25,000 25,000 0
Non - Departmental Gateway Improvements 150,000 0 150,000 0 150,000
Non - Departmental Pedestrian Improvements at FM 2818 50,000 0 50,000 0 50,000
Non - Departmental Public Art 150,000 0 150,000 0 150,000
Non - Departmental Future City Centre Public Art 66,000 0 66,000 0 66,000
Strategic Plan Related SLAs Total 575,733 89,865 665,598 82,000 583,598
Administration Ad valorem appraisal services 0 15,000 15,000 0 15,000
Police Dept.Maintenance and Overtime 900 25,582 26,482 0 26,482
Traffic Signal Signals Overtime 0 8,397 8,397 0 8,397
Non - Departmental Annexed Street Overlay Year 2 of 5 200,000 0 200,000 0 200,000
Facilities Maint Real Estate preservation (Not occupied)49,000 4,000 53,000 0 53,000
Athletics Overtime increase total $14,394 0 825 825 0 825
Aquatics 0 2,203 2,203 0 2,203
Lincoln Center 0 989 989 0 989
Youth Recreation Activity 056560 56
East District 0 2,794 2,794 0 2,794
South District 0 2,183 2,183 0 2,183
West District 02,672 2,672 0 2,672
Forestry 02,672 2,672 0 2,672
MIS Municipal Court imaging system 012,580 12,580 12,580 0
MIS Park/Rec Management software 011,320 11,320 0 11,320
MIS Outage management software 05,100 5,100 0 5,100
MIS Dunn & Bradstreet data 05,000 5,000 0 5,000
E-Government Vision monthly internet support 0 6,000 6,000 0 6,000
E-Government Software maintenance 0 6,272 6,272 0 6,272
Maintenance SLAs Total 249,900 113,645 363,545 12,580 350,965
Lincoln Center Increased operating and program costs 1/4 year 03,658 3,658 0 3,658
Administration
West District
Facilities Maint Building Maint. Lincoln Center Expansion 1/4 yea 02,275 2,275 0 2,275
Facilities Maint Maintenance for FS #5 1/4 year 03,725 3,725 0 3,725
Non - Departmental Fire Station #5 Capital Transfer 227,470 0 227,470 0 227,470
Capital Projects SLAs Total 228,170 20,684 248,854 0 248,854
CMO 1 FTE assistant land agent 6,983 45,330 52,313 52,313 0
Municipal Court 1 FTE Warrant Officer 60,280 68,827 129,107 220,602 (91,495)
Comm/Jail 2 FTE Communications Operators 3,405 71,513 74,918 0 74,918
Patrol 3 FTE Police Officer 26,312 154,316 180,628 0 180,628
Patrol 1 FTE Police Assistant 19,639 44,900 64,539 0 64,539
Fire - Suppression Additional costs for staff assistant purchasing/distrib.
function 21,000 14,621
35,621
0
35,621
Dev. Services Administration 0.5 FTE Additional Graphics/Technology Planner 0 25,721 25,721 0 25,721
Engineering 1 FTE Engineering Technician 23,686 46,811 70,497 35,249 35,248
Engineering 1 FTE Asst. City Engineer 7,277 63,228 70,505 70,505 0
Community Programs Decision Making for 1st time offenders 7,020 0 7,020 7,020 0
Quartermaster Motorcycle upgrade for LED lights 0 7,000 7,000 0 7,000
Patrol Step Grant Moving violations 52,207 0 52,207 39,155 13,052
Suppression Fire Training 12,420 27,936 40,356 0 40,356
Emergency Medical Srvs Paramedic training 54,042 54,042 108,084 0 108,084
Suppression Emergency Generator 47,000 3,000 50,000 0 50,000
Planning Administration Annexation study 60,000 0 60,000 0 60,000
Planning Administration 1/2 time intern/implement bike plan project 6,000 11,440 17,440 0 17,440
Administration DS website software 13,320 2,390 15,710 0 15,710
Streets Oil Storage tank 50,000 0 50,000 0 50,000
Facilities Maint Real Estate demolition 33,750 0 33,750 0 33,750
Aquatics 6 Automatic External Defibrillators 12,000 1,200 13,200 0 13,200
South District 3 gang out front reel mower for SWP 25,000 6,600 31,600 0 31,600
(Electric)Starlight Music/Northgate Music series 0 35,000 35,000 35,000 0
Athletics 2 portable toilets at Veterans park 0 1,500 1,500 0 1,500
Aquatics Collector tank repair Thomas pool 20,000 0 20,000 0 20,000
Athletics Increased pay for umpires #02-185 0 14,000 14,000 0 14,000
Athletics 2nd Season of youth volleybal 0 3,795 3,795 5,175 (1,380)
H/M Programs(historic)Hosting of TX Pool council conference 0 8,000 8,000 8,000 0
MIS Novell Network backup hardware 47,000 6,100 53,100 0 53,100
Economic Development 1 FTE Economic Development Specialist 0 40,108 40,108 0 40,108
MIS Vehicle for MIS Staff 1,500 5,970 7,470 0 7,470
MIS Diesel Generator for Utility Customer Service Building 49,000 10,200 59,200 49,000 10,200
Various Homeland Security Grant 261,474 0 261,474 261,474 0
Human Resources 1 FTE Employee Development Specialist 7,000 65,553 72,553 22,712 49,841
Fiscal 0.5 FTE Budget Analyst Additional Cost 0 12,646 12,646 0 12,646
Non -Departmental Outside Agency Funding 169,644 0 169,644 0 169,644
Other Total 1,096,959 851,747 1,948,706 806,205 1,142,501
FUND 001 General Fund Total Recommended 2,150,762 1,075,941 3,226,703 900,785 2,325,918
0 11,726 Operation and Maintenance costs for Woodway park
1/4 year
700 11,026 11,726
B-2
SAVINGS/
DEPARTMENT DESCRIPTION 1-T COST REOC. COST TOTAL REVENUES NET TOTAL
Economic Development Water feature in Northgate 145,000 5,000 150,000 0 150,000
Operations Maintenance cash machines 0 50,000 50,000 0 50,000
FUND 202 Parking Fund Total Recommended 145,000 55,000 200,000 0 200,000
FUND-211 Electric Fund Total Recommended 431,297 203,637 634,934 0 634,934
Production Professional services 50,000 50,000 100,000 0 100,000
Distribution 2 FTE operators 0 72,082 72,082 0 72,082
Production GPEST paint 230,000 0 230,000 0 230,000
00 0 0
FUND-212 Water Fund Total Recommended 288,500 122,082 410,582 0 410,582
Treatment 1 FTE Crew leader/truck 38,750 57,147 95,897 0 95,897
Treatment laptop computers 8,500 0 8,500 0 8,500
Collection Education Programs 0 10,000 10,000 0 10,000
0 0 0
FUND-213 Wastewater Fund Total Recommended 47,250 67,147 114,397 0 114,397
Commercial Knuckle boom brush truck 91,500 22,340 113,840 0 113,840
Commercial Collection vehicle 88,400 21,430 109,830 0 109,830
FUND 214 Sanitation Fund Total 179,900 43,770 223,670 0 223,670
Billing Collection Postage/credit card fee increases 0 14,000 14,000 0 14,000
Meter Services Replace handheld meter readers 50,000 7,000 57,000 0 57,000
Meter Services Overtime 0 5,000 5,000 0 5,000
FUND-226 Utility Billing Fund Total 50,000 26,000 76,000 0 76,000
Fleet Equipment for new shop 30,000 0 30,000 0 30,000
Fleet Replace existing oil, grease & coolant pumps 58,200 0 58,200 0 58,200
Fleet Replace existing fuel pumps, air and water hose
reels, tank monitoring equip.
60,100
0
60,100
0
60,100
FUND-227 Fleet Services Fund Total Recommended 148,300 0 148,300 0 148,300
Print Mail Membership Advertising Specialty Institute 0 3,000 3,000 0 3,000
FUND-228 Print/Mail Fund Total 0 3,000 3,000 0 3,000
Drainage 1 1/4 ton Dump truck 34,000 8,000 42,000 0 42,000
Drainage 1 FTE Drainage inspector/Vehicle/computer 33,500 51,653 85,153 0 85,153
FUND-912 Drainage Total Recommended 67,500 59,653 127,153 0 127,153
Operations Landfill gas system monitor 30,020 0 30,020 0 30,020
Operations Upgrade from 750C to D6 dozer 100,000 12,500 112,500 0 112,500
Operations Upgrade Backhoe/loader to 4wd 15,000 3,500 18,500 0 18,500
Operations Groundskeeper/Diesel portable vacuum 26,100 32,889 58,989 0 58,989
Operations 1 FTE Customer Service Representative 0 30,612 30,612 0 30,612
Operations Upgrade crew cab with diesel engine 5,000 625 5,625 0 5,625
Operations GPS Maintenance Agreement 0 43,310 43,310 0 43,310
Non Departmental BVCOG regional park initiative 333,000 0 333,000 0 333,000
Non Departmental Homeland Security Grant 940 0 940 940 0
FUND-999 BVSWMA Total Recommended 509,120 123,436 632,556 0 632,556
Total All Funds 4,017,629 1,779,666 5,797,295 900,785 4,896,510
B-3
FY 05 NOT RECOMMENDED
SERVICE LEVEL ADJUSTMENTS
B-4
FY 05 NOT Recommended SLA's
SAVINGS/
DEPARTMENT DESCRIPTION 1-T COST REOC. COST TOTAL REVENUES NET TOTAL
Not Recommended SLA's
1 Community Programs 1/2 FTE Volunteer Coordinator 0 18,623 18,623 0 18,623
2 Economic Development Advertisement Texas Aggie magazine 0 22,000 22,000 0 22,000
3 Economic Development Econ. Dev. Sponsorships09,000 9,000 0 9,000
4 Public Communications Service Recognition program 0 6,005 6,005 0 6,005
5 Public Communications City Hall in the Mall 31,000 3,700 34,700 0 34,700
6 Emergency Management Mitigation training 0 7,000 7,000 0 7,000
7 Emergency Management 160 NOAA weather radios 0 5,000 5,000 0 5,000
8 Human Resources Seasonal & temp HR assistant 0 15,172 15,172 0 15,172
9 Municipal Court 1 FTE Customer Service 3,365 31,112 34,477 0 34,477
10 Comm/Jail 1 FTE Communications Operator 1,702 35,757 37,459 0 37,459
11 Technical Services 1 FTE Evidence Technician 2,504 31,060 33,564 0 33,564
12 Police Administration Development of mid management 0 13,000 13,000 0 13,000
13 Police Administration Scheduling staff software 52,550 9,050 61,600 0 61,600
14 Patrol 1 FTE Police Officers 8,871 51,439 60,310 0 60,310
15 Patrol 3 FTE Police assistants 11,722 128,701 140,423 0 140,423
16 Special Services Mobile Data Terminals for Animal 25,830 6,000 31,830 0 31,830
17 Special Services Law Enforcement Explorer Post 0 24,277 24,277 0 24,277
18 Special Services Outsource Document imaging Prior 60,000 0 60,000 0 60,000
19 Technical Services Evidence bar-coding/re-packaging 20,395 2,500 22,895 0 22,895
20 Special Services Employee Recognition Banquet 0 5,750 5,750 0 5,750
21 Professional Standards 1 FTE Civilian Trainer 4,047 39,730 43,777 0 43,777
22 Fire - Suppression Ladder Truck Equipment Purchase/O 70,000 56,000 126,000 0 126,000
23 Suppression Dedicated ladder truck & 15 FTE 35,925 736,180 772,105 375,000 397,105
24 Prevention Temporary seasonal staff 16,146 0 16,146 0 16,146
25 Emergency Management FEMA grant 134,538 3,000 137,538 94,177 43,361
26 Prevention Metal building for fire safety trailer 35,000 0 35,000 0 35,000
27 Administration 4 FTE Development Review 12,030 154,871 166,901 0 166,901
28 Neighborhood Services 1 FTE 'Neighborhood Senior planner 6,010 70,087 76,097 0 76,097
29 Neighborhood Services Neighborhood funding program 0 5,500 5,500 0 5,500
30 Facilities Maint Enhanced A/C system 35,000 0 35,000 0 35,000
31 Engineering Scanner/Copier 16,400 2,495 18,895 0 18,895
32 Public Works Admin Safety committee recognition 0 2,700 2,700 0 2,700
33 Facilities Maint FTE Technician/Truck 20,120 41,549 61,669 0 61,669
34 South District Utility Vehicle for Lick creek park 8,600 2,560 11,160 0 11,160
35 Parks Administration Infrastructure replacement account 0 20,000 20,000 0 20,000
36 Parks Administration Power equipment account increase 0 5,000 5,000 0 5,000
37 Parks Administration External Printing Calender/Veterans 0 5,000 5,000 0 5,000
38 Forestry Street tree maintenance 0 20,000 20,000 0 20,000
39 Parks Administration Safety Committee 0 5,000 5,000 0 5,000
40 Parks Administration NRPA accreditation temp/seas.worker 0 7,150 7,150 0 7,150
41 H/M Programs BVSO concert at Wolf Pen Creek 0 15,000 15,000 15,000 0
42 MIS One week training course 0 15,500 15,500 0 15,500
43 E-Government 1 FTE Technician 0 44,730 44,730 0 44,730
44 GIS Intern position increase to 40 hrs 0 9,620 9,620 0 9,620
FUND-001 General Fund Total 611,755 1,686,818 2,298,573 484,177 1,814,396
45 Print Mail 1/2 time mail clerk 2,000 16,610 18,610 0 18,61046Print Mail Embroidery equipment 15,000 1,000 16,000 0 16,000
FUND-228 Print Mail Fund Total 17,000 17,610 34,610 0 34,610
47 Communication Services Bucket truck 65,000 12,050 77,050 0 77,050
FUND-229 Communications Fund Total 65,000 0 65,000 0 65,000
Total All Funds 693,755 1,704,428 2,398,183 484,177 1,914,006
B-5
APPENDIX C
PERSONNEL SUMMARIES
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
General Fund
Police Department
Administration Div.
Police Chief 1.0 1.0 1.0 93,856$ 99,459$ 110,465$
Major 1.0 0.0 0.0 79,748 0 0
Assistant Chief 2.0 2.0 2.0 152,497 154,923 167,197
Secretary 2.0 2.0 2.0 48,511 47,706 50,515
Sergeant 0.0 1.0 1.0 0 49,969 54,427
Staff Assistant 1.0 1.0 1.0 34,376 34,800 36,854
Lieutenant 1.0 1.0 1.0 63,788 64,376 69,472
Criminal Intelligence Analyst 1.0 0.0 0.0 46,366 0 0
Tech. Svcs. Cord. 1.0 1.0 1.0 55,575 53,108 56,225
Total 10.0 9.0 9.0 574,718$ 504,342$ 545,156$
Uniform Patrol Div.
Lieutenant 3.0 3.0 3.0 172,528$ 174,621$ 190,751$
Master Officer 13.0 12.0 14.0 577,316 523,792 672,268
Police Officer 31.0 24.0 25.0 1,205,413 819,952 962,909
* School Crossing Guard 2.5 2.5 2.5 36,200 36,470 36,299
Senior Officer 11.0 18.0 15.0 413,919 654,051 621,926
Police Assistant 0.0 0.0 1.0 0 0 29,550
Sergeant 7.0 7.0 7.0 345,691 346,304 372,545
Total 67.5 66.5 67.5 2,751,068$ 2,555,190$ 2,886,248$
Criminal Investigation Div.
Lieutenant 1.0 1.0 1.0 56,665$ 57,542$ 62,106$
Master Officer 5.0 8.0 7.0 180,963 355,670 340,705
Police Officer 3.0 0.0 0.0 107,618 0 0
Senior Officer 4.0 5.0 8.0 150,513 185,838 322,085
Victim Advocate 0.0 0.0 1.0 0 0 39,000
Sergeant 1.0 2.0 2.0 48,633 97,997 109,009
Total 14.0 16.0 19.0 544,392$ 697,047$ 872,906$
Professional Standards Div.
Lieutenant 1.0 1.0 1.0 56,761$ 55,802$ 57,919$
Sergeant 2.0 2.0 2.0 101,989 103,542 111,763
Master Officer 0.0 1.0 1.0 0 42,196 47,067
Total 3.0 4.0 4.0 158,750$ 201,540$ 216,750$
Quartermaster Div.
Quartermaster 1.0 1.0 1.0 24,033$ 24,325$ 25,762
Total 1.0 1.0 1.0 24,033$ 24,325$ 25,762$
Communication/Jail Div.
Communication Manager 1.0 1.0 1.0 47,483$ 48,566$ 51,416
Communication Supervisor 3.0 3.0 3.0 141,011 138,660 145,802
Sr. Communications Operator 3.0 5.0 5.0 92,069 148,486 154,193
Communications Operator 13.0 11.0 13.0 357,271 294,521 375,664
Public Safety Officer 7.0 7.0 7.0 181,880 176,939 188,652
Total 27.0 27.0 29.0 819,714$ 807,170$ 915,727$
*Denotes a temporary/seasonal position
C-1
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Special Services Div.
Lieutenant 1.0 1.0 1.0 60,920$ 61,648$ 66,538
Master Officer 5.0 4.0 4.0 228,291 175,949 191,293
Senior Officer 1.0 0.0 0.0 37,647 0 0
Sergeant 1.0 1.0 1.0 31,297 51,037 55,076
Police Officer 1.0 2.0 2.0 35,397 68,385 75,994
Animal Control Officer 3.0 3.0 3.0 68,226 64,970 69,646
Total 12.0 11.0 11.0 461,778$ 421,990$ 458,546$
Information Services Div.
Information Services Manager 1.0 1.0 1.0 43,358$ 46,069$ 48,781
Evidence Technician 1.0 1.0 1.0 26,715 25,142 33,417
Records Technician 4.0 4.0 4.0 103,399 93,213 99,791
Criminal Intelligence Analyst 0.0 1.0 1.0 0 46,085 48,803
Police Assistant 1.0 1.0 1.0 31,476 31,867 33,736
Total 7.0 8.0 8.0 204,948$ 242,375$ 264,526$
Police
Full Time Total 139.0 140.0 146.0 5,503,200$ 5,417,509$ 6,149,322
Part-Time/Seasonal Total 2.5 2.5 2.5 36,200 36,470 36,299
Department Totals 141.5 142.5 148.5 5,539,400$ 5,453,979$ 6,185,621$
General Fund
Fire Department
Fire Administration
Fire Chief 1.0 1.0 1.0 87,667$ 89,633$ 98,622
Planning and Research Cord. 1.0 1.0 1.0 49,839 49,944 53,912
Staff Assistant 1.0 1.0 2.0 33,480 23,884 66,253
Secretary 1.0 1.0 1.0 25,654 33,878 25,279
Total 4.0 4.0 5.0 196,640$ 197,340$ 244,066$
Emergency Management:
Emergency Management Cord. 1.0 0.0 0.0 45,648$ 0$ 0
Total 1.0 0.0 0.0 45,648$ 0$ 0$
Administration Div. Total 5.0 4.0 5.0 242,288$ 197,340$ 244,066$
Fire Suppression Div.
Asst. Fire Chief 1.0 1.0 1.0 73,520$ 74,760$ 78,001
Battalion Chief 3.0 3.0 3.0 176,768 178,880 193,078
Lieutenant 11.0 10.0 11.0 535,638 495,092 580,556
Fire Training Cord. 0.0 0.0 0.0 0 0 0
Apparatus Operator 10.0 11.0 10.0 428,545 481,952 457,028
Firefighter I 19.0 19.0 22.0 709,217 732,739 897,739
Firefighter II 6.0 5.0 5.0 201,471 173,644 182,638
Firefighter III 6.0 10.0 7.0 200,269 332,846 239,082
Total 56.0 59.0 59.0 2,325,427$ 2,469,913$ 2,628,122$
EMS Div.
Apparatus Operator 5.0 5.0 5.0 208,410$ 214,064$ 233,338
Fire/EMS Training Cord. 1.0 1.0 1.0 47,448 51,659 55,712
Firefighter I 22.0 20.0 19.0 825,464 764,652 726,468
Firefighter II 1.0 1.0 1.0 37,250 33,438 48,202
Firefighter III 1.0 3.0 4.0 32,788 86,927 135,202
Lieutenant- Fire 1.0 1.0 1.0 51,321 51,947 56,099
Total 31.0 31.0 31.0 1,202,682$ 1,202,686$ 1,255,021$
*Denotes a temporary/seasonal position
C-2
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Fire Prevention Div.
Fire Marshal 1.0 1.0 1.0 70,384$ 72,262$ 80,688
Fire Prevention Officer 3.0 3.0 3.0 140,038 143,558 151,713
Code Enforcement Supervisor 0.0 0.0 1.0 0 0 39,000
Code Enforcement Officer 4.0 4.0 4.0 115,790 121,015 127,297
Parking Enforcement Officer 2.0 2.0 0.0 43,461 44,123 16,426-
Public Education Officer 1.0 1.0 1.0 44,949 45,484 49,077
Total 11.0 11.0 10.0 414,623$ 426,443$ 431,349$
Fire
Full Time Total 103.0 105.0 105.0 4,185,019$ 4,296,382$ 4,558,558
*Part-Time/Seasonal Total 0.0 0.0 0.0 0 0 0
Department Totals 103.0 105.0 105.0 4,185,019$ 4,296,382$ 4,558,558$
General Fund
Public Works Department
Public Works Admin. Div.
Director of Public Works 1.0 1.0 1.0 87,212$ 93,374$ 98,856
Staff Assistant 2.0 2.0 1.0 63,079 63,545 33,933
Asst. Public Works Director 1.0 1.0 1.0 69,633 72,517 76,784
Greenways Program Manager 1.0 1.0 1.0 49,939 50,536 47,517
Assistant City Engineer 1.0 1.0 0.0 59,479 60,190 2,847
Customer Service Representative 1.0 1.0 2.0 25,526 25,623 49,198
Total 7.0 7.0 6.0 354,868$ 365,786$ 309,134$
Facilities Maintenance Div.
Facility Maint. Superintendent 1.0 1.0 1.0 57,358$ 58,063$ 61,453
Sr. Facility Maint. Technician 1.0 1.0 1.0 39,493 39,004 46,357
Facility Maint. Technician 5.0 5.0 5.0 161,936 164,421 182,798
Total 7.0 7.0 7.0 258,787$ 261,488$ 290,608$
Streets Maintenance Div.
Street Superintendent 1.0 1.0 1.0 59,479$ 60,190$ 56,369
Foreman 1.0 1.0 1.0 36,819 36,351 41,500
Crew Leader 1.0 1.0 1.0 30,749 30,358 32,866
Equipment Operator 15.0 15.0 15.0 376,723 385,232 405,852
Public Service Worker 4.0 4.0 4.0 76,368 76,200 80,311
Total 22.0 22.0 22.0 580,138$ 588,331$ 616,899$
Drainage Div.
Foreman 1.0 1.0 1.0 36,819$ 38,006$ 41,500
Equipment Operator 5.0 6.0 6.0 129,521 157,021 166,050
Drainage Utility Inspector 0.0 0.0 1.0 0 0 31,200
Public Service Worker 0.0 2.0 2.0 0 36,600 41,247
Total 6.0 9.0 10.0 166,340$ 231,627$ 279,997$
Traffic Div.
Signs Technician 2.0 3.0 3.0 48,688$ 87,072$ 90,075
Total 2.0 3.0 3.0 48,688$ 87,072$ 90,075$
*Denotes a temporary/seasonal position
C-3
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Public Works Engineering
City Engineer 1.0 1.0 1.0 73,516$ 74,352$ 74,794$
Assistant City Engineer 1.0 0.0 4.0 63,180 0 193,845
Graduate Civil Engineer 3.0 4.0 6.0 148,079 204,285 307,623
Engineering Technician 4.0 3.0 4.0 145,740 115,963 136,371
* Public Works Intern 0.5 0.5 0.5 987 994 990
* Engineering Aide 1.0 1.0 1.0 22,402 22,552 22,464
* Field Data Technician 0.5 0.5 0.5 9,865 9,931 9,892
Total 11.0 10.0 17.0 463,769$ 428,077$ 745,979$
Traffic Signal Systems
Traffic Systems Superintendent 1.0 1.0 1.0 59,479$ 60,190$ 60,527$
Traffic Systems Foreman 1.0 1.0 1.0 46,607 47,455 47,721
Traffic Signal Technician 3.0 3.0 3.0 108,928 121,518 120,596
Total 5.0 5.0 5.0 215,014$ 229,163$ 228,845$
Public Works
Full Time Total 58.0 63.0 68.0 2,054,349$ 2,158,067$ 2,528,192$
*Part-Time/Seasonal Total 2.0 0.0 2.0 33,255 33,477 33,345
Department Totals 60.0 63.0 70.0 2,087,604$ 2,191,544$ 2,561,537$
General Fund
Parks & Recreation Department
Parks & Recreation Administration Div.
Director of Parks & Rec. 1.0 1.0 1.0 89,281$ 91,281$ 98,527
Asst. Director of Parks & Rec. 1.0 1.0 1.0 73,911 74,065 78,430
Sr. Parks Planner 1.0 1.0 1.0 52,779 53,299 56,423
Parks Planner 2.0 2.0 2.0 92,882 93,316 98,812
Staff Assistant 1.0 1.0 1.0 31,711 32,076 28,785
Sr. Secretary 1.0 1.0 0.0 25,590 25,895 0
Secretary 2.0 2.0 3.0 44,100 45,400 79,462
* Receptionist 0.5 0.5 0.5 1,805 1,770 1,762
Total 9.5 9.5 9.5 412,059$ 417,101$ 442,201$
Admin. Div. Total 9.5 9.5 9.5 412,059$ 417,101$ 442,201$
Recreation Div.
Hotel/Motel Programs Activity Center
* Special Events Workers 0.5 0.5 0.5 2,617$ 2,617$ 9,644
Total 0.5 0.5 0.5 2,617$ 2,617$ 9,644$
Recreation Administration Activity Center
Recreation Superintendent 1.0 1.0 1.0 55,569$ 56,658$ 59,982
Recreation Supervisor 1.0 1.0 1.0 46,060 47,654 50,450
*Temp/Seasonal 0.0 0.5 0.5 1,410 1,414 3,180
Total 2.0 2.5 2.5 103,038$ 105,726$ 113,612$
Recreation Athletics Activity Center
Recreation Supervisor 2.0 2.0 2.0 96,116$ 96,537$ 102,217
Asst. Recreation Supervisor 1.0 1.0 1.0 32,447 34,109 36,107
* Special Events Worker 3.0 3.0 3.0 56,967 56,967 52,653
Total 6.0 6.0 6.0 185,530$ 187,612$ 190,977$
Special Events Activity Center
Recreation Supervisor 1.0 1.0 1.0 49,776$ 49,871$ 52,800
* Recreation Assistant/ Special Events 1.5 1.5 1.5 13,272 13,272 14,813
Total 2.5 2.5 2.5 63,048$ 63,142$ 64,954$
*Denotes a temporary/seasonal position
C-4
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Hotel/Motel Programs Activity Center
* Special Events Workers 1.0 1.0 1.0 23,676$ 23,676$ 23,742
Total 1.0 1.0 1.0 23,676$ 23,676$ 23,742$
Senior Services Activity Center
*Senior Services Cord. 0.5 0.5 0.5 19,395$ 19,841$ 20,168
* Temp/Seasonal Workers 0.5 0.5 0.5 2,514 2,514 2,521
Total 1.0 1.0 1.0 21,909$ 22,355$ 22,689$
Recreation Div. Totals 13.0 13.5 13.5 399,818$ 405,128$ 425,618$
Special Facilities Div.:
Special Facilities Administration Activity Cen
Recreation Superintendent 1.0 1.0 1.0 56,830$ 57,470$ 60,838$
Total 1.0 1.0 1.0 56,830$ 57,470$ 60,838$
Instruction Activity Center
Recreation Supervisor 1.0 1.0 1.0 49,766$ 49,466$ 52,382
Asst. Recreation Supervisor 1.0 1.0 1.0 28,230 34,611 36,657
* Tennis Leaders 0.5 0.5 0.5 12,983 12,983 13,019
* Water Safety Aides 2.0 2.0 2.0 33,995 33,996 34,090
* Swim Coach 2.0 2.0 2.0 24,734 24,734 24,802
Total 6.5 6.5 6.5 149,708$ 155,791$ 160,950$
Special Facilities Aquatic Activity Center
Pools Supervisor 1.0 1.0 1.0 49,776$ 49,860$ 52,800
Pool Technician 1.0 1.0 1.0 30,698 30,317 27,457
* Pool Manager/ Asst. Manager 6.0 6.0 6.0 104,289 103,717 104,004
* Lifeguards 10.0 10.0 10.0 161,301 161,200 161,640
* Other Pool Seasonal Employees 2.0 2.0 2.0 22,181 22,070 22,130
Total 20.0 20.0 20.0 368,245$ 367,163$ 368,031$
Special Facilities Conference Center Activity Center
Conference Center Supervisor 1.0 1.0 1.0 49,070$ 49,481$ 52,470
Assist. Conference Center Supervisor 1.0 1.0 1.0 30,701 30,877 32,028
Secretary 1.0 1.0 1.0 21,709 21,881 23,193
* Part-time Receptionist 1.0 1.0 1.0 7,019 7,016 7,035
* Building Attendant 2.5 2.5 2.5 27,576 27,734 33,075
Total 6.5 6.5 6.5 136,075$ 136,989$ 147,801$
Special Facilities Lincoln Center Activity Center
Center Supervisor 1.0 1.0 1.0 45,848$ 47,541$ 50,450
Center Assistant Supervisor 1.0 1.0 1.0 33,264 33,073 35,097
Secretary 1.0 1.0 1.0 23,073 23,289 24,708
* Recreation Assistant 3.5 3.5 3.5 44,116 44,341 50,418
Total 6.5 6.5 6.5 146,301$ 148,245$ 160,673$
Youth Recreation
Recreation Supervisor 1.0 1.0 1.0 43,385$ 45,181$ 47,836
* Teen Center Staff Attendant 3.0 3.0 3.0 53,041 53,042 53,187
Total 4.0 4.0 4.0 96,426$ 98,223$ 101,023$
*Denotes a temporary/seasonal position
C-5
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Special Fac. Div. Totals 44.5 44.5 44.5 953,584$ 963,881$ 999,316$
Parks Operations Div.:
Operations Administration Activity Center
Parks Superintendent 1.0 1.0 1.0 55,911$ 56,659$ 59,982
Total 1.0 1.0 1.0 55,911$ 56,659$ 56,961$
East District Operations Activity Center
Parks Operations Supervisor 1.0 1.0 1.0 40,146$ 39,682$ 41,595
Parks Crew Leader 3.0 3.0 3.0 68,515 87,933 93,798
Light Equipment Operator 3.0 3.0 3.0 68,222 69,873 75,588
Grounds Worker 4.0 4.0 4.0 68,414 75,697 83,655
* Part-time Groundsworker 2.0 2.0 2.0 30,148 30,148 30,230
Total 13.0 13.0 13.0 275,445$ 303,332$ 324,866$
South District Operations Activity Center
Parks Operations Supervisor 1.0 1.0 1.0 40,169$ 39,682$ 41,595
Parks Crew Leader 2.0 2.0 2.0 59,342 60,235 64,530
Light Equipment Operator 2.0 2.0 2.0 47,417 46,826 49,565
Grounds Worker 4.0 4.0 4.0 84,469 84,099 89,813
* Part-time Groundsworker 1.0 1.0 1.0 14,418 14,387 14,426
Total 10.0 10.0 10.0 245,814$ 245,229$ 259,929$
West District Parks Operations Activity Center
Parks Operations Supervisor 1.0 1.0 1.0 38,813$ 39,682$ 41,595
Parks Crew Leader 2.0 2.0 2.0 59,376 60,633 64,176
Light Equipment Operator 2.0 2.0 2.0 45,918 48,251 51,393
Grounds Worker 5.0 5.0 6.0 106,398 106,412 115,294
* Part-time Groundsworker 1.0 1.0 1.0 14,379 14,379 14,419
Total 11.0 11.0 12.0 264,885$ 269,357$ 286,877$
Operations Div. Totals 35.0 35.0 36.0 842,055$ 874,577$ 928,633$
Forestry Div.:
Wolf Pen Creek Activity Center
* Maintenance Worker 0.5 0.0 0.0 3,933$ 0$ 0
Total 0.5 0.0 0.0 3,933$ 0$ 0$
Cemetery Activity Center
Cemetery Sexton 1.0 1.0 1.0 41,678$ 41,148$ 42,619
Groundsworker 2.0 2.0 2.0 41,423 39,472 43,786
Total 3.0 3.0 3.0 83,101$ 80,620$ 86,405$
Forestry Activity Center
Forestry Superintendent 1.0 1.0 1.0 55,517$ 56,659$ 59,982
Forestry Supervisor 1.0 1.0 1.0 40,169 39,682 39,676
Horticulture Crew Leader 1.0 1.0 1.0 30,180 30,924 32,747
Forestry Crew Leader 1.0 1.0 1.0 30,180 30,924 32,747
Forestry/Horticulture Worker 5.0 5.0 5.0 114,799 114,457 125,281
Irrigation Specialist 2.0 2.0 2.0 47,626 51,456 56,013
Total 11.0 11.0 11.0 318,471$ 324,103$ 346,446$
Forestry Div. Totals 14.5 14.0 14.0 405,505$ 404,724$ 432,851$
*Denotes a temporary/seasonal position
C-6
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Parks & Recreation
Full Time Total 72.5 73.0 74.0 2,358,058$ 2,414,849$ 2,561,009$
*Part-Time/Seasonal Total 44.0 44.5 43.5 654,963 650,561 667,610
Department Totals 116.5 116.5 117.5 3,013,022$ 3,065,410$ 3,228,619$
General Fund
Development Services Department
Development Services Administration Div.
Dir. of Development Services 1.0 1.0 1.0 82,020$ 86,061$ 87,620
Asst. Dir. Development Services 0.0 1.0 1.0 0 70,769 74,214
Staff Planner 3.0 3.0 4.0 134,593 134,402 164,767
Staff Assistant 2.0 2.0 2.0 61,182 62,167 65,867
Customer Service Representative 3.0 3.0 3.0 74,873 63,759 66,058
Senior Customer Service Representative 0.0 1.0 1.0 0 32,895 34,855
Asst Dev. Review Manager 1.0 1.0 1.0 46,650 48,095 50,954
Development Review Manager 1.0 1.0 1.0 57,065 58,665 62,155
Secretary 1.0 0.0 0.0 22,967 0 0
Total 12.0 13.0 14.0 479,349$ 556,812$ 606,490$
Development Services Engineering Activity Center
Assistant City Engineer- Dev. 1.0 1.0 0.0 59,770$ 67,078$ 0
Graduate Civil Engineer 2.0 2.0 0.0 99,155 104,229 0
Total 3.0 3.0 0.0 158,925$ 171,306$ 0$
Planning Administration Activity Center
City Planner 1.0 1.0 1.0 74,049$ 74,343$ 78,716
Sr. Planner 2.0 2.0 2.0 111,937 108,378 111,198
Staff Planner 1.0 1.0 1.0 43,450 44,176 45,091
Transportation Planner 1.0 1.0 1.0 59,770 60,125 69,716
Land Database Technician 1.0 0.0 0.0 29,794 0 0
Part time GIS Technician 0.5 0.5 0.0 10,558 16,570 17,548
* Planning Intern 0.0 0.0 0.5 0 0 11,440
Total 6.5 5.5 5.5 329,558$ 303,592$ 333,709$
Neighborhood Services Activity Center
Staff Planner 1.0 1.0 1.0 41,561$ 42,221$ 44,695
* Planning Intern 1.0 1.0 1.0 17,668 17,668 17,716
Total 2.0 2.0 2.0 59,229$ 59,889$ 62,411$
Building Inspection Activity Center
Building Official 1.0 1.0 1.0 59,770$ 60,484$ 68,305
Plans Examiner 1.0 2.0 2.0 42,629 71,919 83,840
Combination Building Inspector 4.0 4.0 4.0 131,000 129,102 126,385
Staff Assistant 1.0 1.0 1.0 31,774 27,802 1,482
Total 7.0 8.0 8.0 265,173$ 289,308$ 280,012$
Development Services
Full Time Total 29.5 30.5 28.0 1,274,566$ 1,363,239$ 1,193,061$
*Part-Time/Seasonal Total 1.0 1.0 1.5 17,668 17,668 46,872
Department Totals 30.5 31.5 29.5 1,292,234$ 1,380,907$ 1,282,622$
*Denotes a temporary/seasonal position
C-7
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
General Fund
Office of Technology and Information Services
OTIS Administration Div.
Director of OTIS 1.0 1.0 1.0 90,057$ 88,603$ 95,628
Comm/Info Mgr. 1.0 1.0 1.0 68,112 68,257 72,259
Action Center Cord. 1.0 1.0 1.0 41,605 33,040 34,987
Action Center Representative 2.0 2.0 2.0 46,406 50,744 50,882
Total 5.0 5.0 5.0 246,180$ 240,644$ 253,756$
E-Government
E-Government Cord. 1.0 1.0 1.0 41,000$ 44,982$ 42,768
Total 1.0 1.0 1.0 41,000$ 44,982$ 42,768$
Geographic Information Services
GIS Cord. 1.0 1.0 1.0 53,012$ 50,555$ 53,523
GIS Technician 1.0 1.0 1.0 32,405 27,593 30,460
* GIS Intern 0.5 0.5 0.5 11,191 9,838 17,728
Total 2.5 2.5 2.5 96,607$ 87,986$ 101,711$
Management Information Systems Div.
Sr. Systems Analysts 0.0 1.0 1.0 0$ 53,070$ 56,511
Systems Analyst 6.0 5.0 5.0 295,780 247,647 263,441
Systems Operator 1.0 1.0 1.0 31,284 31,050 32,879
Micro Computer Cord. 1.0 1.0 1.0 42,952 45,925 49,921
MicroComputer Specialist 4.0 4.0 4.0 155,254 158,727 168,059
Network Systems Analyst 2.0 2.0 2.0 102,915 103,625 109,727
Total 14.0 14.0 14.0 628,184$ 640,044$ 680,538$
Office of Tech. and Information Systems
Full Time Total 22.0 22.0 22.0 1,000,781$ 1,003,818$ 1,061,045
*Part-Time/Seasonal Total 0.5 0.5 0.5 11,191 9,838 17,728
Department Totals 22.5 22.5 22.5 1,011,972$ 1,013,656$ 1,078,773$
General Fund
Fiscal Services Department
Fiscal Administration Div.
Fiscal Services Director 1.0 1.0 1.0 88,938$ 90,262$ 92,794
Staff Assistant 1.0 1.0 1.0 32,619 32,076 33,955
Secretary 1.0 1.0 1.0 21,865 21,685 23,241
*Quality Document Reader 0.0 0.5 0.5 0 9,838 9,865
Total 3.0 3.5 3.5 143,422$ 153,861$ 159,855$
Risk Management Div.
Risk Manager/Safety Coord. 1.0 1.0 1.0 60,490$ 61,212$ 64,813
Safety and Training Cord. 1.0 1.0 1.0 48,853 48,349 51,196
Risk Analyst 1.0 1.0 1.0 45,966 47,417 41,181
Total 3.0 3.0 3.0 155,309$ 156,978$ 157,190$
Accounting Div.
Asst Fiscal Svs Dir/Accounting Mgr 1.0 1.0 1.0 71,011$ 72,208$ 76,454
Acct. Customer Service Supervisor 1.0 1.0 1.0 50,006 50,604 53,569
Staff Accountant 1.0 1.0 1.0 44,975 44,187 45,092
Investment Officer 1.0 1.0 1.0 46,844 47,403 50,186
Acct. Customer Service Rep. 4.0 4.0 4.0 83,134 89,525 93,651
Accounting Assistant 1.0 1.0 1.0 34,653 35,073 37,139
Staff Assistant 2.0 2.0 2.0 63,399 64,174 67,932
Total 11.0 11.0 11.0 394,023$ 403,174$ 424,023$
*Denotes a temporary/seasonal position
C-8
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Purchasing Div.
Purchasing Services Manager 1.0 1.0 1.0 59,480$ 60,190$ 63,737
Sr. Buyer 0.0 1.0 0.0 50,434 51,627 0
Buyer 2.0 1.0 2.0 43,588 46,781 96,514
Assistant Buyer 0.0 0.0 1.0 0 30,924
Purchasing Assistant 1.0 1.0 0.0 31,732 32,118 0
* Purchasing Intern 0.5 0.0 0.0 7,320 0 0
Total 4.5 4.0 4.0 192,553$ 190,717$ 191,175$
Municipal Court Div.
Municipal Court Administrator 1.0 1.0 1.0 55,045$ 55,973$ 59,257
Payment Compliance Officer 0.0 1.0 0.0 0 23,920 0
Payment Plan Coordinator 0.0 0.0 1.0 0 0 24,291
Court Customer Service Reps. 6.0 7.0 7.0 161,417 153,667 163,184
Lead Customer Service Reps. 2.0 2.0 2.0 55,253 55,856 58,848
Staff Assistant 2.0 2.0 2.0 58,218 58,789 56,334
Warrant Officer 0.0 0.0 2.0 0 0 80,746
Bailiff 1.5 1.5 1.5 38,652 33,417 34,476
Total 12.5 14.5 16.5 368,586$ 381,623$ 477,136$
Municipal Court Judges Div.
Municipal Court Judge 1.0 1.0 1.0 61,654$ 58,142$ 68,516
* Part-time Municipal Court Judge 0.5 0.5 0.5 10,063 10,035 10,063
Total 1.5 1.5 1.5 71,716$ 68,177$ 78,579$
Office of Budget & Strategic Planning
Budget & Strategic Planning Manager 0.0 0.0 1.0 0$ 0$ 61,285
Budget Assistant 0.0 0.0 1.0 0 0 26,773
Budget/Management Analyst 0.0 0.0 3.0 0 0 129,188
* Part Time - Intern 0.0 0.0 0.0 0 0 0
Total 0.0 0.0 5.0 0$ 0$ 217,246$
Fiscal Services
Full Time Total 34.5 36.50 43.50 1,308,226$ 1,334,656$ 1,685,276$
*Part-Time/Seasonal Total 1.0 1.0 1.0 17,383 19,873 19,928
Department Totals 35.5 37.50 44.50 1,325,609$ 1,354,529$ 1,705,204$
General Fund
General Government
City Secretary Div.
City Secretary 1.0 1.0 1.0 53,146$ 57,414$ 57,733
Assistant City Secretary 1.0 1.0 1.0 32,222 32,600 36,239
Staff Assistant 1.0 1.0 1.0 27,296 27,614 26,793
Records Technician 1.0 1.0 1.0 25,078 22,984 22,072
Total 4.0 4.0 4.0 137,743$ 140,612$ 142,837$
*Denotes a temporary/seasonal position
C-9
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
City Manager Div.
City Manager 1.0 1.0 1.0 131,611$ 132,205$ 132,923
Assistant City Manager 1.0 1.0 1.0 121,082 120,873 121,535
Assistant to CM 1.0 1.0 1.0 42,035 46,204 41,709
Staff Assistant 1.0 1.0 1.0 28,640 29,835 31,583
Land Agent 1.0 1.0 1.0 48,692 49,274 52,163
Assistant Land Agent 0.0 0.0 1.0 0 0 27,664
Total 5.0 5.0 6.0 372,059$ 378,390$ 407,577$
Community Programs
Community Program Coor. 1.0 1.0 1.0 54,595$ 55,247$ 58,488
Volunteer Cord. 0.5 0.5 0.5 15,353 15,158 16,374
Total 1.5 1.5 1.5 69,949$ 70,405$ 74,862$
Emergency Management:
Emergency Management Cord. 0.0 1.0 1.0 0$ 46,192$ 46,936
Total 0.0 1.0 1.0 0$ 46,192$ 46,936$
Legal Div.
City Attorney 1.0 1.0 1.0 102,506$ 107,778$ 108,374
First Asst. City Attorney 1.0 1.0 1.0 89,338 90,405 101,470
Senior Asst. City Attorney 1.0 1.0 1.0 71,767 74,035 78,386
Asst. City Attorney 2.0 2.0 2.0 103,064 98,938 104,743
Legal Assistant 1.0 1.0 1.0 31,682 33,417 35,382
Legal Assistant/Office Manager 1.0 1.0 1.0 41,923 43,369 45,925
Legal Clerk 0.75 0.75 0.75 14,490 14,661 15,517
Total 7.75 7.75 7.75 454,770$ 462,603$ 489,797$
Public Comm & Marketing Div.
City Communications Director 1.0 1.0 1.0 66,743$ 85,014$ 74,840
Public Comm. And Marketing Asst. 1.0 1.0 1.0 37,852 38,676 40,939
Media Specialist 0.0 1.0 1.0 0 38,000 48,572
Total 2.0 3.0 3.0 104,595$ 161,689$ 164,351$
Human Resources Div.
Human Resources Director 1.0 1.0 1.0 79,982$ 84,984$ 91,718
Asst. Human Resources Dir. 1.0 1.0 1.0 53,647 54,967 58,202
Human Resources Analyst 1.0 1.0 1.0 48,497 42,305 44,783
Benefits Cord. 1.0 1.0 1.0 45,600 38,881 42,653
Employee Development Specialist 0.0 0.0 1.0 0 0 50,000
Staff Assistant 1.0 1.0 1.0 29,429 30,065 31,825
Secretary 0.75 1.0 1.0 15,512 21,436 22,732
Total 5.75 6.0 7.0 272,666$ 272,638$ 341,913$
Economic Development Div.
Director of Economic Dev. 1.0 1.0 1.0 81,729$ 87,668$ 94,618
Asst. Economic Develop. Director 1.0 1.0 1.0 52,195 54,357 57,544
Economic Development Specialist 0.0 0.0 1.0 0 0 25,355
Total 2.0 2.0 3.0 133,924$ 142,025$ 177,517$
*Denotes a temporary/seasonal position
C-10
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Community Development Div.
CD Budget Analyst 1.0 1.0 1.0 47,802$ 45,397$ 47,881
CD Project Specialist 1.0 1.0 1.0 37,561 38,320 41,221
Comm. Dev. Administrator 1.0 1.0 1.0 60,763 61,490 65,099
Staff Assistant 1.0 1.0 1.0 27,829 27,886 29,519
Housing Development Cord. 1.0 1.0 1.0 49,802 50,397 53,371
CD Housing Analyst 1.0 1.0 1.0 46,882 47,442 50,230
Housing Programs Cord. 1.0 1.0 1.0 49,802 50,397 53,371
CD Projects Cord. 1.0 1.0 1.0 51,548 50,251 53,195
* Part-time Receptionist 0.5 0.5 0.5 752 0 0
Total 8.5 8.5 8.5 372,743$ 371,580$ 393,887$
Office of Budget & Strategic Planning
Budget & Strategic Planning Director 1.0 1.0 0.0 70,112$ 75,207$ 0
Budget Assistant 1.0 1.0 0.0 27,190 25,288 0
Budget/Management Analyst 2.0 2.0 0.0 87,100 81,770 0
* Part Time - Intern 0.5 0.5 0.0 12,294 12,260 0
Total 4.5 4.5 0.0 196,695$ 194,526$ 0$
General Government
Full Time Total 40.0 42.25 41.25 2,102,097$ 2,228,402$ 2,239,677$
*Part-Time/Seasonal Total 1.0 1.0 0.5 13,046 12,260 0
Department Totals 41.0 43.25 41.75 2,115,143$ 2,240,662$ 2,239,677$
General Fund Position Totals
Full Time Total 498.50 511.25 527.75 19,786,297$ 20,216,921 $20,765,752
Part-Time/Seasonal Total 52.00 50.50 51.50 783,706 780,147 821,783
GENERAL FUND TOTALS 550.50 561.75 579.25 20,570,003$ 20,997,068$ 22,840,611$
Parking Enterprise Fund
Fire Department
Parking Lot Activity Center
Parking Enforcement Officer 3.0 3.0 4.0 70,009$ 64,970$ 75,252
Parking Supervisor 1.0 1.0 1.0 46,630 47,188 49,966
* Parking Attendants/PT 4.0 4.0 4.0 63,296 68,734 67,752
Total 8.0 8.0 9.0 179,935$ 180,891$ 192,970$
Parking Fund Position Totals
Full Time Total 4.0 4.0 5.0 179,931$ 180,535$ (1,508)$
Part-Time/Seasonal Total 4.0 4.0 4.0 4 356 1,508
PARKING FUND TOTALS 8.0 8.0 9.0 179,935$ 180,891$ 0$
ELECTRIC FUND TOTALS 59.5 59.5 62.50 2,248,173$ 2,387,810$ 2,448,707$
*Denotes a temporary/seasonal position
C-11
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Water Fund
Water Production Activity Center
Chief Water Production Operator 1.0 1.0 1.0 36,140$ 38,307$ 36,947
Pump Station Operator 4.0 3.0 4.0 118,993 95,986 127,093
Engineer 1.0 1.0 0.0 53,011 56,170 0
Field Operations Superintendent 1.0 1.0 0.0 54,412 54,909 0
Crew Leader 5.0 6.0 0.0 159,309 225,217 0
Maint. Foreman 2.0 2.0 0.0 79,060 81,535 0
W/WW Systems Operator 7.0 7.0 0.0 189,118 184,956 0
Div. Manager - Water/WW 1.0 1.0 0.0 74,097 74,410 0
Environ. Compliance/Training Coord. 1.0 1.0 0.0 53,189 53,539 0
GIS Technician 2.0 2.0 0.0 64,851 69,869 0
Environmental Technician 4.0 4.0 0.0 127,065 125,287 0
Water Resource Cord. 1.0 1.0 0.0 45,381 45,817 0
* Part-time GIS Technician 1.0 1.0 0.0 10,544 10,515 0
Total 31.0 31.0 5.0 1,065,173$ 1,116,519$ 164,040$
Water Distribution Activity Center
Maint. Foreman 0.0 0.0 2.0 0$ 0$ 82,009
W/WW Systems Operator 0.0 0.0 9.0 0 0 206,036
Engineer 0.0 0.0 0.0 0 0 2,481
Field Operations Superintendent 0.0 0.0 1.0 0 0 58,158
Crew Leader 0.0 0.0 5.0 0 0 155,572
Div. Manager - Water/WW 0.0 0.0 1.0 0 0 78,803
Environ. Compliance/Training Coord. 0.0 0.0 0.0 0 0 56,709
GIS Technician 0.0 0.0 1.0 0 0 39,446
Environmental Technician 0.0 0.0 1.0 0 0 31,289
Part-time Enviromental Technician 0.0 0.0 0.5 0 0 10,200
Scheduler/Planner 0.0 0.0 1.0 0 0 29,211
Water Resource Cord. 0.0 0.0 1.0 0 0 48,516
* Part-time GIS Technician 0.0 0.0 0.5 0 0 10,227
Total 0.0 0.0 23.0 0$ 0$ 808,657$
Water Fund Position Totals
Full Time Total 30.0 30.0 27.0 1,065,173$ 1,116,519$ 972,697$
Part-Time/Seasonal Total 1.0 1.0 1.0 0 0 0
WATER FUND TOTALS 31.0 31.0 28.0 1,065,173$ 1,116,519$ 972,697$
Wastewater Fund
Wastewater Treatment Activity Center
Plant Operations Superintendent 0.0 0.0 1.0 0$ 0$ 53,941
Chief WWTP Operator 0.0 0.0 1.0 0 0 46,720
System Analyst 0.0 0.0 1.0 0 0 48,482
SCADA Technician 0.0 0.0 1.0 0 0 34,219
W/W Plant Operator 0.0 0.0 12.0 0 0 398,977
Electrical Technician 0.0 0.0 1.0 0 0 38,723
Elec. Technician I 0.0 0.0 1.0 0 0 34,864
Staff Assistant 0.0 0.0 1.0 0 0 32,308
Sr. Lab Technician 0.0 0.0 1.0 0 0 34,864
Lab Technician 0.0 0.0 2.0 0 0 51,017
Total 0.0 0.0 22.0 0$ 0$ 774,115$
*Denotes a temporary/seasonal position
C-12
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Wastewater Collection Activity Center
Plant Operations Superintendent 1.0 1.0 0.0 58,159$ 58,283$ 0
Chief WWTP Operator 1.0 1.0 0.0 43,567 43,013 0
Systems Analyst 1.0 1.0 0.0 47,430 48,670 0
SCADA Technician 1.0 1.0 0.0 32,914 32,495 0
WW Plant Operator 12.0 12.0 0.0 365,497 370,564 0
Electrical Technician 1.0 1.0 0.0 36,267 35,806 0
Elec. Technician I 1.0 1.0 0.0 32,638 32,223 0
Environ. Compliance/Training Coord. 0.0 0.0 1.0 0 0 55,620
Environmental Technician 0.0 0.0 2.0 0 0 66,918
GIS Technician 0.0 0.0 1.0 0 0 36,713
Sr. Lab Technician 1.0 1.0 0.0 34,102 33,669 0
Lab Technician 2.0 2.0 0.0 49,912 49,277 0
Maintenance Foreman 1.0 1.0 1.0 38,814 33,040 34,821
Crew Leader 4.0 4.0 5.0 125,881 125,917 159,820
W/WW Systems Operator 12.0 12.0 12.0 292,852 301,467 319,046
Total 38.0 38.0 22.0 1,158,033$ 1,164,422$ 672,938$
Wastewater Fund Position Totals
Full Time Total 38.0 38.0 44.0 1,158,033$ 1,164,422$ 1,447,053$
Part-Time/Seasonal Total 0.0 0.0 0.0 0 0 0
WASTEWATER FUND TOTALS 38.0 38.0 44.0 1,158,033$ 1,164,422$ 1,447,053$
Utilities Full-time Position Tot.125.0 125.0 131.0 4,471,378$ 4,668,751$ 4,868,457$
PUBLIC UTILITIES DEPT. TOT.128.5 128.5 134.5 4,471,378$ 4,668,751$ 4,868,457$
Sanitation Fund
Residential Collection Activity Center
Sanitation Superintendent 1.0 1.0 1.0 55,875$ 58,189$ 61,606
Sanitation Foreman 1.0 1.0 1.0 35,142 38,006 41,500
Route Manager 17.0 17.0 17.0 461,578 463,045 495,572
Equipment Operator 2.0 2.0 2.0 49,233 47,580 50,330
Recycling Cord. 1.0 1.0 1.0 44,459 42,769 43,224
Customer Service Representative 1.0 1.0 1.0 25,526 25,665 27,168
* Part-time Graduate Intern 1.0 1.0 1.0 14,356 14,356 14,395
* Part-time Route Manager 1.5 1.5 1.5 19,667 19,667 19,721
Total 25.5 25.5 25.5 705,837$ 709,277$ 753,517$
Commercial Collection Activity Center
Container Cord. 2.0 2.0 2.0 55,047$ 56,171$ 59,107
Sanitation Foreman 1.0 1.0 1.0 36,819 38,006 41,500
Route Manager 8.0 8.0 8.0 199,960 206,853 217,492
Total 11.0 11.0 11.0 291,826$ 301,029$ 318,100$
Sanitation Fund Position Totals
Full Time Total 34.0 34.0 34.0 963,640$ 976,283$ 1,037,501$
Part-Time/Seasonal Total 2.5 2.5 2.5 34,023 34,023 34,116
SANITATION FUND TOTALS 36.5 36.5 36.5 997,663$ 1,010,306$ 1,071,617$
*Denotes a temporary/seasonal position
C-13
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Utility Customer Service Fund
Utility Customer Service Activity Center
Utilities Office Manager 1.0 1.0 1.0 61,921$ 62,384$ 66,021
Customer Service Supervisor 1.0 1.0 1.0 50,264 50,886 53,853
Utilities Analyst 1.0 1.0 1.0 47,278 49,025 51,876
Senior Customer Serv. Rep. 3.0 3.0 3.0 100,171 98,766 104,791
Customer Service Rep. 13.0 13.0 13.0 331,837 332,851 346,645
Part-time Cust. Serv. Rep. 1.5 1.0 1.0 22,279 23,245 26,902
Total 20.5 20.0 20.0 613,750$ 617,156$ 650,088$
Meter Services Activity Center
Meter Services Supervisor 1.0 1.0 1.0 43,079$ 39,600$ 43,207
Meter Services Technician 2.0 2.0 2.0 59,493 62,187 66,844
Meter Reading Cord. 1.0 1.0 1.0 33,672 26,296 27,516
Meter Services Field Rep. 6.0 6.0 6.0 120,735 122,740 132,249
Meter Services Field Rep- PT 0.0 0.0 0.0 169 0 0
Total 10.0 10.0 10.0 257,149$ 250,824$ 269,816$
Utility Customer Service Position Totals
Full Time Total 29.0 29.0 29.0 848,621$ 844,735$ 893,002$
Part-Time/Seasonal Total 1.5 1.0 1.0 22,279 23,245 26,902
UTILITY CUSTOMER SERVICE FUND TOTALS 30.5 30.0 30.0 870,899$ 867,980$ 919,904$
Fleet Maintenance Fund
Fleet Services Parts Activity Center
Assistant Buyer 1.0 1.0 1.0 35,357$ 35,785$ 37,887
Warehouse Assistant 1.0 1.0 1.0 24,977 24,660 25,541
Total 2.0 2.0 2.0 60,334$ 60,445$ 63,428$
Fleet Services Admin. Activity Center
Fleet Services Superintendent 1.0 1.0 1.0 59,562$ 53,246$ 56,379
Customer Service Rep. 1.0 1.0 1.0 25,398 25,707 27,212
Shop Foreman 1.0 1.0 1.0 42,463 45,003 47,638
Mechanic 10.0 10.0 10.0 284,422 284,058 297,561
Total 13.0 13.0 13.0 411,845$ 408,015$ 428,790$
Fleet Fund Full-time Position Totals
Full Time Total 15.0 15.0 15.0 472,179$ 468,460$ 492,218$
Part-Time/Seasonal Total 0.0 0.0 0.0 0 0 0
FLEET FUND TOTALS 15.0 15.0 15.0 472,179$ 468,460$ 492,218$
Print Mail Fund
Print Mail Activity Center
Printing Cord. 1.0 1.0 1.0 41,605$ 42,008$ 44,475
Printing Assistant 1.0 1.0 1.0 33,736 33,983 35,976
Printing/Graphics Tech. 1.0 1.0 1.0 31,774 32,160 34,042
Part-time Mail Clerk 0.5 0.5 0.5 9,337 9,627 10,700
* Print/Mail Aide 1.5 1.5 1.5 12,322 12,288 19,730
Total 5.0 5.0 5.0 128,775$ 130,066$ 144,923$
Print Mail Fund Full-time Position Totals
Full Time Total 3.5 3.5 3.5 107,116$ 108,151$ 114,493$
Part-Time/Seasonal Total 1.5 1.5 1.5 21,659 21,915 30,430
PRINT MAIL FUND TOTALS 5.0 5.0 5.0 128,775$ 130,066$ 144,923$
*Denotes a temporary/seasonal position
C-14
PERSONNEL LIST
Actual Approved Approved Actual Approved Approved
Budget Budget Budget FY Budget Budget Budget FY
FY 02-03 FY 03-04 FY 04-05 FY 02-03 FY 03-04 FY04-05
Communications Fund
Communication Services Div.
Wireless Cord. 1.0 0.0 0.0 44,331$ 0$ 0
Network Systems Analyst 1.0 1.0 1.0 52,993 53,635 56,796
Communications Technician 4.0 5.0 5.0 147,033 187,347 196,013
Total 6.0 6.0 6.0 244,358$ 240,983$ 252,809$
Communications Full-time Position Totals
Full Time Total 6.0 6.0 6.0 244,358$ 240,983$ 239,069$
Part-Time/Seasonal Total 0.0 0.0 0.0 0$ 0$ 0$
COMM. FUND TOT.6.0 6.0 6.0 244,358$ 240,983$ 252,809$
Brazos Valley Solid Waste Management
Agency Fund
Operations Activity Center
Sanitary Landfill Manager 1.0 1.0 1.0 59,829$ 53,219$ 56,379
Landfill Operations Supervisor 1.0 1.0 1.0 41,477 41,777 44,256
Landfill Crew Leader 2.0 2.0 2.0 57,764 66,257 62,875
Equipment Operator 10.0 10.0 10.0 259,694 265,993 270,343
Environmental Compliance Officer 1.0 1.0 1.0 46,909 38,862 41,159
Spotter 1.0 1.0 1.0 21,115 20,836 22,509
Secretary/Scale Operator 2.0 2.0 2.0 43,994 45,149 47,814
Mechanic 2.0 2.0 2.0 48,612 61,315 63,558
Customer Service Representative 0.0 0.0 1.0 0 0 20,904
Landfill Groundskeeper 0.0 0.0 1.0 0 0 18,491
* Temp. Landfill Groundskeeper 0.5 0.5 0.5 7,674 15,070 14,560
* Part-time Equip. Operator III 0.5 0.5 0.5 7,674 15,070 14,560
* Field Service Person 0.5 0.5 0.5 7,695 15,070 14,560
Waste Screener 1.0 1.0 1.0 24,977 26,030 26,571
Total 22.5 22.5 24.5 627,414$ 664,648$ 718,540$
Administration Activity Center
Asst Dir Public Works/BVSWMA 1.0 1.0 1.0 74,098$ 74,978$ 79,375
Staff Assistant 1.0 1.0 1.0 31,327 31,427 33,275
* BVSWMA Intern 1.0 1.0 1.0 14,737 14,737 14,334
Total 3.0 3.0 3.0 120,161$ 121,143$ 126,984$
BVSWMA Fund Full-time Position Totals
Full Time Total 23.0 23.0 25.0 709,796$ 725,844$ 787,510$
Part-Time/Seasonal Total 2.5 2.5 2.5 37,780 59,946 58,014
BVSWMA Total 25.5 25.5 27.5 747,576$ 785,790$ 845,524$
All Funds Full-time Total 738.00 750.75 776.25 27,783,315$ 28,430,662$ 29,196,493$
ALL FUNDS TOTAL 805.50 816.25 842.75 28,682,766$ 29,576,728$ 30,041,155$
*Denotes a temporary/seasonal position
C-15
Personnel History
Department FTE Totals
0
20
40
60
80
100
120
140
160
95 96 97 98 99 00 01 02 03 04
Public Utilities
Police
Parks
Public Works
Fire
OTIS
Development Serv
Fiscal Services
General Govt
BVSWMA
Fiscal Years
Parking
Personnel Total
712.5
804.50
699.5 757.0701
735
757 812.25 842.75
706
0.0
100.0
200.0
300.0
400.0
500.0
600.0
700.0
800.0
900.0
96 97 98 99 00 01 02 03 04 05
Fiscal Years
The above graphs are based on Full-Time Equivalents (FTEs) which includes both temporary/seasonal and full-time regular positions.
C-16
APPENDIX D
REVENUE HISTORY AND
FY 05 BUDGET ESTIMATES
Estimate Estimate
DESCRIPTION Y FY01 FY02 FY03 FY 04 FY 05
GENERAL FUND
CURRENT TAXES 3,761,364$ 4,489,864$ 5,105,221$ 5,741,746$ 6,303,633$
DELINQ. TAX 28,205 36,567 133,449 75,000 77,000
PENALTY & INT. 23,598 28,915 38,972 35,000 36,000
AD VALOREM TAX 3,813,167 4,555,345 5,277,642 5,851,746 6,416,633
1,500,0002,000,0002,500,0003,000,0003,500,0004,000,0004,500,0005,000,0005,500,0006,000,0006,500,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
GENERAL FUND PROPERTY TAXES
LOCAL SALES TAX 12,733,403$ 13,413,911$ 13,782,065$ 14,747,000$ 15,189,000$
.
4,000,000
5,500,000
7,000,000
8,500,000
10,000,000
11,500,000
13,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
SALES TAX
NONOPERATING REVENUE ‐$ 1,512$ ‐$ ‐$ ‐$
MIXED DRINK TAX 257,357$ 234,924$ 246,850$ 260,000$ 267,800$
BANK FRANSHISE 812 0 0 0 0
NAT. GAS FRANCHISE 130,207 188,124 215,781 447,576 330,000
CABLE FRANCHISE 434,971 470,720 428,564 508,000 497,000
PHONE FRANCHISE 1,044,986 1,015,328 1,011,984 960,000 960,000
OIL/GAS FRANCHISE 19,584 26,961 26,585 30,792 31,700
USE OF STREETS 14,063 13,108 6,034 6,500 6,700
OTHER TAXES 1,901,980 1,949,165 1,935,798 2,212,868 2,093,200
1,700,000
1,800,000
1,900,000
2,000,000
2,100,000
2,200,000
2,300,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
OTHER TAXES
D-1
MIX DRINK LICENSE 25,532$ 28,220$ 25,613$ 26,500$ 27,300$
GAME MACHINES 615 660 0 700 700
BLDG. CONTRACTORS 13,986 14,961 16,325 17,000 17,500
ELEC. LICENSE 6,418 4,961 5,933 6,000 6,200
TAXI 130 00 0 0
ITIN. VENDOR 570 306 985 1,200 1,200
LAWN SPRINKLER 0 0 344 200 200
MECHANICAL 2,597 2,970 2,407 3,500 3,600
PLUMBING 2,313 1,880 2,322 2,400 2,500
AMBULANCE 867 1,000 950 950 1,000
WRECKER 5,570 4,865 4,345 4,500 4,600
BUILDERS PERMITS 516,657 504,695 639,062 700,000 635,000
ELECTRICAL PERMITS 42,171 61,154 70,528 71,000 73,100
PLUMBING PERMITS 62,025 100,658 103,277 107,500 110,700
MECHANICAL PERMITS 27,436 54,147 52,487 63,000 64,900
STREET CUT PERMITS 2,950 4,300 0 3,000 3,100
IRRIGATION PERMITS 5,559 11,876 13,600 8,700 9,000
CHILD SAFETY PROGRAMS 63,666 73,888 74,755 75,000 77,300
BICYCLE PERMITS 0 0 (3)00
LIVESTOCK 95 95 30 100 100
LICENSES & PERMITS 779,157 870,635 1,012,960 1,091,250 1,038,000
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
LICENSES AND PERMITS
CONCESSIONS ‐$ 7,389$ 27,462$ 18,000$ 18,500$
ADAMSON POOL 154,838 141,778 162,459 150,000 154,500
NATATORIUM 2,089 1,819 3,238 3,000 3,100
HALLARAN POOL 63,138 91,854 84,633 90,000 92,700
THOMAS POOL 18,380 14,643 20,262 23,000 23,700
SPORTS INST.: SWIM 73,479 79,143 86,109 85,000 87,600
SPORTS INST: SWIM TM 19,134 22,871 0 0 0
TENNIS PROGRAM 20,173 24,554 24,201 25,500 26,300
MISC SPORTS INST. 5,050 6,704 256,143 250,000 257,500
FITNESS RUN 60 (30) 0 0 0
TEEN CENTER 4,739 5,067 1,959 1,500 1,500
TEEN CENTER MEMBERS 624 580 539 600 600
TEEN CENTER MISC 1,465 1,180 3,703 2,500 2,600
LINCOLN CENTER PASSES 5,286 3,908 6,600 4,800 4,900
OTHER PARKS REVENUE (NT) 21,801 16,374 14,152 12,200 12,600
MISC PARKS 50 201,359 1,079 1,000 1,000
PARKS AND RECREATION 390,306$ 619,193$ 692,539$ 667,100$ 687,100$
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
PARKS AND RECREATION
D-2
HAZARD MATERIALS RESP. 67$ 0$ 0$ 0$ 0$
FINGERPRINTING 3,222 3,152 2,992 2,700 2,800
POLICE REPORTS 14,539 10,373 9,582 10,400 10,700
RECORDS CHECKS 1,291 1,285 1,010 830 900
ARREST FEES 143,681 97,478 123,548 115,000 118,500
WARRANT SERVICE FEES 86,689 104,992 125,610 130,000 133,900
ESCORT SERVICES 30,458 31,214 29,116 30,000 30,900
FALSE ALARMS 22,923 23,750 18,050 18,400 19,000
ALARM FEES 0 0 0 0 0
RESTITUTION (208) 4,424 (4,794) (6,000)0
OTHER 166,999 180,842 196,932 226,600 233,400
POLICE DEPARTMENT 469,661 457,510 502,046 527,930 550,100
EMS TRANSPORT 318,361 463,974 556,710 560,000 576,800
EMS BASIC TREATMENT 5,455 0 0 0 0
EMS ATHLETIC STANDBY 0 350 0 0 0
EMS REPORTS 175 173 398 400 400
HAZARD MATERIALS RESP. 4,607 0 8,449 3,200 3,300
AUTO HOOD TEST 680 480 570 500 500
AUTO FIRE ALARM 1,220 1,430 360 500 500
DAY CARE CENTERS 510 540 480 500 500
FOSTER HOMES N/A N/A 120 30 0
HEALTH CARE FACILITIES 100 50 150 150 200
NURSING HOMES 100 150 150 150 200
SPRINKLER/STANDPIPE 2,650 2,860 2,100 2,900 3,000
FUEL LINE LEAK 100 50 50 100 100
FUEL TANK LEAK 50 150 50 100 100
CODE ENFORCEMENT ADMIN FEE 2,394 5,760 6,960 5,900 6,100
MOWING FEE CHARGES 2,572 4,215 5820 4,500 4,600
RESTITUTION 0 0 0 0
FIRE REPORTS 362 125 0 100 100
OTHER 1,183 0 25,271 6,655 6,900
FIRE DEPARTMENT 340,519 480,306 607,638 585,685 603,300
STREET CUT REPAIRS 0 1,075 0 0 0
MISCELLANEOUS 925 0 0 0 0
PUBLIC WORKS 925 1,075 0 0 0
TIME PMT FEE/EFFICIENCY 1,042 0 0 0 0
TIME PMT/UNRESERVED 23,150 14,225 17,179 23,000 23,700
WARRANT SERVICE FEES 0 0 0 0 0
GENERAL ADMIN. FEES 75,508 44,952 87,184 80,000 82,400
TEEN COURT 1,484 0 1,500 1,500
COURT DISMISSAL FEES 14,220 8,157 11,540 16,000 16,500
MUNICIPAL COURT 113,920 68,819 115,903 120,500 124,100
LOT MOWING 0 0 (135)00
MISC. CHARGES 13,421 25,442 22,507 19,700 20,300
FILING FEES 58,438 116,326 120,973 135,000 139,100
MISC PLANNING CHARGES 2,923 4,542 2,584 2,500 2,600
O&G PIPELINE ADMIN. FEES 60,313 52,551 51,340 51,000 52,500
MAPS/PLANS/ORDINANCES 1,051 541 1,168 1,200 1,200
MISC ENGINEERING 341 180 4 0 0
MISCELLANEOUS 0 60 40 0 0
DEVELOPMENT SERVICES 136,487 199,641 198,481 209,400 215,700
CERTIFICATE SEARCHES 12,739 12,169 13,734 13,500 13,900
XEROX/REPRO CHARGES 333 1,052 259 700 700
GENERAL GOVT. 13,072 13,221 13,993 14,200 14,600
OTHER SERVICE CHARGES 1,074,584$ 1,220,572$ 1,438,061$ 1,457,715$ 1,507,800$
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
OTHER SERVICE CHARGES
D-3
CHILD SAFETY 1,235$ 3,557$ 3,022$ 51,500$ 53,000$
CITY PARKING FINES 19,912 10,625 748 50 100
CIVIL PARKING FINES 0 0 29,055 55,000 56,700
TRAFFIC FINES 70,267 42,713 63,986 56,000 57,700
OTHER MUN. COURT FINES 1,704,788 2,267,178 2,559,717 3,075,000 3,167,300
MISC. FINES AND PENALTIES 0 6,575 1,467 500 500
FORFEITED DEPOSITS 0 0 20 0 0
FINES/FORFEITS 1,796,202 2,330,648 2,658,015 3,238,050 3,335,300
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
FY01 FY02 FY03 FY 04
Estimate FY 05
Estimate
FINES AND FORFEITS
BANK ACCOUNT INTEREST 2,852$ 673$ 274$ 120$ 100$
INTEREST ON INVESTMENTS 494,883 475,243 266,508 235,000 242,100
REALIZED GAIN/LOSS 5,868 (8,764) 5,679 2,500 2,600
TOTAL INTEREST 503,603 467,152 272,461 237,620 244,800
0
100,000
200,000
300,000
400,000
500,000
600,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
INTEREST EARNINGS
PARKS GRANT 0$ 0$ 10,000$ 2,500$ 0$
POLICE GRANTS 272,859 180,397 143,068 0 0
FED GRANT: FIRE 0 0 83,264 73,000 0
STATE GRANT: PARKS 0 15,500 49,075 (80,000)0
STATE GRANT: POLICE 1,817 5,110 5,336 0 0
OTHER INTERGOVERN. REV 186,219 213,760 195,766 243,115 190,000
INTER. GOVʹT. REVENUE * 460,895 414,767 486,509 238,615 190,000
0
100,000
200,000
300,000
400,000
500,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
GRANT REVENUE
D-4
CAPITAL IMPRV. ASSESSMENT 350$ 0$ 0$ 0$ 0
MINERAL ROYALTY INTERESTS 4,280 2,749 1,886 3,050 3,100
BALLFIELD RENTALS 0 9,805 12,940 15,600 16,100
LINCOLN RENTALS 0 11,480 9,389 4,700 4,800
PARK PAVILION RENTALS 0 22,673 20,055 20,500 21,100
TEEN CENTER RENTALS 0 0 0 255 300
MISC. RENTS AND ROYALTIES 83,407 67,017 68,723 62,465 64,300
CONFERENCE CENTER 0 0 0 134,600 138,600
CRIME PREVENTION 0 1,200 9,688 1,200 1,200
PARKS AND RECREATION 0 14,115 6,425 3,200 3,300
MISC. DONATIONS 0 6,160 4,874 5,000 5,200
DAMAGE REIMBURSEMENT 3,807 7,700 7,258 5,800 6,000
OTHER REIMBURSED EXP. 0 25,103 0 2,647 2,700
OTHER MISC REV NT 0 0 280 520 500
CASH OVER/SHORT 69 951 (548)500 500
COLLECTION SERVICE FEES 3,716 7,336 5,498 6,700 6,900
MUNICIPAL COURT COLLECTION 112,725 90,216 99,655 119,600 123,200
SALE OF ABANDONED Appr. 2,766 3,958 4,024 2,000 2,100
SALE OF CEMETERY LOTS 1,817 2,400 0 0 0
SALE OF SCRAP 3,497 0 0 400 400
OTHER 26,939 61,611 76,854 58,000 59,700
OTHER MISC REV NT 0 77 0 9,000 7,000
SALE OF FIXED ASSETS 24,328 30,106 19,563 20,000 20,600
MISCELLANEOUS 267,701 364,656 346,564 475,737 487,600
0
100,000
200,000
300,000
400,000
500,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
MISCELLANEOUS REVENUE
ROI: ELECTRIC 3,998,000$ 4,360,000$ 4,470,000$ 4,470,000$ 4,895,000$
ROI: WATER 925,000 861,300 893,200 899,240 893,300$
ROI: SEWER 751,500 719,500 817,000 939,300 922,800$
ROI: SOLID WST 273,000 294,200 310,000 331,855 349,700$
THOROUGHFARE REHAB 0 0 1,726 0 ‐$
RETURN ON INVESTMENT 5,947,500 6,235,000 6,491,926 6,640,395 7,060,800
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
RETURN ON INVESTMENT FROM UTILITIES
D-5
TOTAL GENERAL FUND: 29,668,498 32,442,557 34,394,540 36,858,096 38,250,233
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
TOTAL GENERAL FUND REVENUES
HOTEL/MOTEL FUND
HOTEL/MOTEL TAX REV. 1,843,419$ 1,926,009$ 2,120,015$ 2,195,000$ 2,272,000$
PENALTY AND INTEREST 2,667 0 2,888 0 0
WPC CONCESSION (TAX) 46 0 0 0 0
WPC CONCESSION (NT) 3,974 13,218 8,965 10,200 9,500
WPC TICKETS (TAX) 0 0 0 0 0
WPCTICKETS (NT) 1,675 142 3,000 0 0
REIMBURSED EXPENSES 4,154 11,981 6,385 0 0
MISC. PARK REVENUE 0 0 50 0 0
FINES AND FORFEITS 0 0 600 0 0
INTEREST 0 79,577 54,524 50,000 45,000
CONFERENCE CENTER 103,064 100,559 117,638 0 0
WPC AMPHITHEATER 2,225 4,526 2,400 3,000 0
BUILDINGS 0 0 0 0 0
EQUIPMENT ROYALTIES (TAX) 186 58 0 0 0
EQUIPMENT ROYALTIES (NT) 13,316 9,526 0 0 0
CASH OVER/SHORT 28 0 2 0 0
CO‐SPONSORED EVENTS 0 5,000 0 0 0
HIST PRES PROJ. 176 563 351 0 0
OTHER 897 7,081 (72)100 500
OTHER MISC REV TAXABLE 442 477 (55)00
OTHER MISC REV NON TAXABLE 13,291 4,701 (10)00
TOTAL HOTEL/MOTEL FUND 1,989,560 2,163,417 2,316,681 2,258,300 2,327,000
1,800,000
1,900,000
2,000,000
2,100,000
2,200,000
2,300,000
2,400,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
HOTEL MOTEL FUND REVENUE
D-6
DEBT SERVICE FUND
CURRENT TAXES 5,922,674$ 7,080,923$ 7,490,157$ 8,088,800$ 8,876,000$
DELINQUENT TAXES 34,682 44,184 103,019 84,000 86,500
PENALTY AND INTEREST 28,758 35,855 52,424 48,000 49,400
INTEREST ON INVESTMENTS 300,359 192,417 84,022 45,000 50,000
REALIZED GAIN/LOSS 3,843 (5,667) 1,273 0 0
INTEREST ON BONDS 32,911 110,469 7,605 0 0
OTHER 0 1,013 0 0 0
HOTEL/MOTEL TRANSFERS 148,052 753,672 958,500 0 0
CONF CENTER TRANSFERS 330,000 0 0 29,750 0
WPC TIF TRANSFERS 0 0 0 479,103 436,525
NGATE GARAGE TRANSFERS 0 0 0 511,015 200,000
EQUIP REPL TRANSFER 0 0 0 403,756 414,538
ELECTRIC ENTERPRISE FUND TRANSFER 0 0 0 0 255,761
WATER ENTERPRISE FUND TRANSFER 0 0 0 0 216,747
SALE OF GEN. FIXED ASSETS 67,311 0 0
TOTAL DEBT SERVICE FUND 6,801,279 8,212,866 8,764,311 9,689,424 10,585,471
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
DEBT SERVICE FUND REVENUE
DRAINAGE FUND
RESIDENTIAL 736,546$ 772,135$ 822,213$ 848,000$ 873,500$
COMMERCIAL 201,080 209,538 210,946 214,000 220,400
INTEREST ON INVESTMENTS 323,539 294,359 170,649 155,000 125,000
REALIZED GAIN/(LOSS) 3,376 (5,073)3,501 0 0
OTHER MISC REVENUE 0 0 6,625 0 0
PROCEEDS ‐ GO BONDS 500,000 785,000 1,000,000 855,000 0
Transfer In ‐ ‐ 0 220,000 0
TOTAL DRAINAGE FUND 1,764,541$ 2,055,959$ 2,213,934$ 2,292,000$ 1,218,900$
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
DRAINAGE FUND REVENUE
D-7
DRAINAGE FUND
RESIDENTIAL 736,546$ 772,135$ 822,213$ 848,000$ 873,500$
COMMERCIAL 201,080 209,538 210,946 214,000 220,400
INTEREST ON INVESTMENTS 323,539 294,359 170,649 155,000 125,000
REALIZED GAIN/(LOSS) 3,376 (5,073)3,501 0 0
OTHER MISC REVENUE 0 0 6,625 0 0
PROCEEDS ‐ GO BONDS 500,000 785,000 1,000,000 855,000 0
Transfer In ‐ ‐ 0 220,000 0
TOTAL DRAINAGE FUND 1,764,541$ 2,055,959$ 2,213,934$ 2,292,000$ 1,218,900$
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
DRAINAGE FUND REVENUE
WATER FUND
RESIDENTIAL 6,133,383$ 6,242,414$ 6,335,354$ 6,000,000$ 6,720,000$
COMMERCIAL 1,920,323 1,888,223 1,697,644 1,655,000 1,854,000
OUTSIDE CITY LIMITS N/A N/A 29,753 0 0
FORF DISCOUNTS/PENALTIES 0 0 0 0 0
CONNECT FEES 46,780 52,030 51,220 55,000 56,700
WATER TAPS 395,163 484,910 491,325 420,000 432,600
MISC OPERATING REVENUES 1,943 4,762 25,277 28,600 29,500
INTEREST ON INVESTMENTS 533,934 433,879 253,102 150,000 154,500
REALIZED GAIN / (LOSS) 6,532 (7,656) 5,364 0 0
DAMAGE REIMB. 28,318 9,604 4,863 10,000 10,300
OTHER REIMB. 0 23,641 192 200 200
LAND RENTALS/LEASES 300 0 0 0 0
SALE OF SURPLUS ApprERTY 821,970 3,350 238,603 3,500 3,600
MISC NONOPERATING REVENUE 10,675 7,536 79,606 7,500 7,700
TOTAL WATER FUND 9,899,321$ 9,142,693$ 9,212,303$ 8,329,800$ 9,269,100$
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
WATER FUND REVENUE
D-8
WASTEWATER FUND
RESIDENTIAL 5,867,817$ 6,718,484$ 7,147,730$ 7,070,000$ 7,719,000
COMMERCIAL 1,121,465 1,121,061 1,378,079 1,600,000 1,746,900
SEWER TAPS 227,400 323,038 280,415 288,800 297,500
MISC OPERATING REVENUES 0 0 825 800 800
INTEREST ON INVESTMENTS 146,805 129,741 81,654 82,400 84,900
REALIZED GAIN/LOSS 1,752 (2,286) 1,828 1,900 2,000
RESRVD INT: REV BOND I&S 0 0 255,567 0 0
SALE OF SURPLUS ApprERTY 40 25,895 0 0 0
MISC. NONOPERATING REVENUE (7) 40 10,748 2,000 2,100
TOTAL WASTEWATER FUND 7,365,272$ 8,315,973$ 9,156,846$ 9,045,900$ 9,853,200$
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
WASTEWATER FUND REVENUE
SANITATION FUND
RESIDENTIAL 2,511,985$ 2,575,734$ 2,885,242$ 2,954,000$ 3,042,600$
COMMERCIAL 1,453,819 1,447,125 1,506,529 1,579,400 1,626,800
COMMERCIAL/NONTAXABLE 14,958 221,957 236,747 243,300 250,600
STATE SURCHARGE 2,180 2,075 2,621 3,000 3,100
DEAD ANIMAL PICKUP 0 952 960 1,000 1,000
ROLLOFF RENTAL ‐ TAXABLE 13,414 14,293 13,917 14,600 15,000
ROLLOFF RENTAL ‐ NON‐TAXABLE 2,824 1,632 1,552 2,600 2,700
MISC. FEES 5,330 4,516 5,777 5,900 6,100
MISC FEES (NT) 788 680 550 600 600
OTHER OPRTNG: RECYCLING 40,308 24,201 10,022 44,000 45,300
MISC OPERATING REVENUES 645 1,903 0 3,000 3,100
INTEREST ON INVESTMENTS 96,842 53,522 25,625 22,000 26,900
REALIZED GAIN/LOSS 1,109 (986) 578 200 200
COLLECTION SERVICE FEES 1,547 1,354 1,276 1,500 1,500
SALE OF SCRAP 0 0 0 1,900 2,000
SALE OF SURPLUS ApprERTY 2,050 0 0 0 0
MISC. NONOPERATING REVENUE 615 40 0 100 100
TRANSFERS IN 0 0 0 5,000 0
TOTAL SANITATION FUND 4,148,414$ 4,348,998$ 4,691,396$ 4,882,100$ 5,027,600$
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
SANITATION FUND REVENUE
D-9
BVSWMA FUND
LANDFILL CHARGES 5,237,839$ 5,396,098$ 5,232,820$ 4,647,882$ 4,780,000$
INVESTMENT INCOME 0 17 0 0 0
INTEREST ON INVESTMENTS 514,034 491,338 291,972 230,000 250,000
REALIZED GAIN/ (LOSS) 6,039 (8,777) 6,219 0 0
DAMAGE REIMBURSEMENT 102,900 0 0 0 0
GRANTS 34,462 0 29,879 0 0
CASH OVER/SHORT 80 (5) 2,039 0 0
COLLECTION SERVICE FEES 0 700 49 0 0
MINERAL ROYALTY INTERESTS 6,156 2,629 4,118 0 0
OTHER MISC. REVENUE 355 315 0 0 0
GAIN ON SALE OF PROPERTY 7,400 14,700 3,900 0 0
MISC. NONOP. REVENUE 6,560 27,193 987 0 0
TOTAL BVSWMA FUND 5,915,825$ 5,924,208$ 5,571,983$ 4,877,882$ 5,030,000$
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
FY01 FY02 FY03 FY 04 FY 05
Estimate Estimate
BVSWMA FUND REVENUE
D-10
APPENDIX E
CITY OF COLLEGE STATION CHARTER
ARTICLE V - THE BUDGET
ARTICLE V
THE BUDGET
Fiscal Year;
Section 45. The fiscal year of the City of College
Station shall be determined by ordinance of the
Council. Such fiscal year shall also constitute the
budget and accounting year.
Preparation and Submission of Budget;
Section 46. The City Manager, between thirty (30)
and ninety (90) days prior to the beginning of each
fiscal year, shall submit to the City Council a
proposed budget which shall provide a complete
financial plan for the fiscal year.
Anticipated Revenues Compared With Other Years
in Budget;
Section 47. Repealed.
Proposed Expenditures Compared With Other
Years;
Section 48. The City Manager shall, in the
preparation of the budget, place in parallel columns
opposite the various items of expenditures the actual
amount of such items of expenditures for the last
completed fiscal year, the estimated for the current
fiscal year, and the proposed amount for the ensuing
fiscal year.
Budget a Public Record;
Section 49. The budget and all supporting
schedules shall be filed with the City Secretary when
submitted to the city council and shall be a public
record for inspection by anyone. The City Manager
shall cause copies to be made for distribution to all
interested persons.
Notice of Public Hearing on Budget;
Section 50. At the meeting at which the budget is
submitted, the city council shall fix the time and
place of a public hearing on the budget and shall
cause to be published a notice of the hearing setting
forth the time and place thereof at least five (5) days
before the date of the hearing.
Public Hearing on Budget;
Section 51. At the time and place set for a public
hearing on the budget, or at any time and place to
which such public hearing shall from time to time be
adjourned, the city council shall hold a public
hearing on the budget submitted, and all interested
persons shall be given an opportunity to be heard
for or against any item or the amount of any item
therein contained.
Proceedings on Budget after Public Hearing
Amending or Supplementing Budget;
Section 52. After the conclusion of such public
hearing, the City Council may insert new items or
may increase or decrease the items of the budget,
except items in proposed expenditures fixed by law.
Before inserting any additional item or increasing
any item of appropriation which will increase the
total budget by three (3%) percent or more, it must
cause to be published a notice setting forth the
nature of the proposed increases and fixing a place
and time, not less than five (5) days after
publication, at which the City Council will hold a
public hearing thereon.
Proceedings on Adoption of Budget;
Section 53. After such further hearing, the City
Council may insert the additional item or items, and
make the increase or increases, to the amount in
each case indicated by the published notice, or to a
lesser amount; but where it shall increase the total
proposed expenditures, it shall also provide for an
increase in the total anticipated revenue to at least
equal such total proposed expenditures.
Vote Required for Adoption;
Section 54. The budget shall be adopted by the
favorable vote of a majority of the members of the
entire City Council.
Date of Final Adoption; Failure to Adopt;
Section 55. The budget shall be finally adopted not
later than the twenty-seventh day of the last month
of the fiscal year. Should the city council take no
final action on or prior to such day, the budget as
submitted by the City Manager shall be deemed to
have been finally adopted.
Effective Date of Budget; Certification; Copies
Made Available;
Section 56. Upon final adoption, the budget shall
E-1
be filed with the City Secretary. The final budget
shall be printed, or otherwise reproduced, and a
reasonable number of copies shall be made available
for the use of all offices, departments and agencies,
and for the use of interested persons and civic
organizations.
Budget Establishes Appropriations;
Section 57. From the effective date of the budget,
the several amounts stated therein as proposed
expenditures shall be and become appropriated to
the several objects and purposes therein named.
Budget Establishes Amount to be raised by
Property Tax;
Section 58. From the effective date of the budget,
the amount stated therein as the amount to be raised
by property tax shall constitute a determination of
the amount of the levy for the purposes of the city in
the corresponding tax year.
Contingent Appropriation;
Section 59. Provision shall be made in the annual
budget and in the appropriation ordinance for a
contingent appropriation in an amount not more
than three (3) percent of the total budget
expenditure, to be used in case of unforeseen items
of expenditures. Such contingent appropriation shall
be under the control of the City Manager and
distributed by him, after approval by the City
Council. Expenditures from this appropriation shall
be made only in case of established emergencies and
a detailed account of such expenditures shall be
recorded and reported. The proceeds of the
contingent appropriation shall be disbursed only by
transfer to other departmental appropriation, the
spending of which shall be charged to the
departments or activities for which the
appropriations are made.
Estimated Expenditures Shall Not Exceed
Estimated Resources;
Section 60. The total estimated expenditures of the
general fund and debt fund shall not exceed the total
estimated resources of each fund. The City Council
may by ordinance amend the budget during a fiscal
year if one of the following conditions exists:
1. If during the fiscal year the City Manager
certifies that there are available for appropriation
revenues in excess of those estimated in the budget,
the City Council, by ordinance, may make
supplemental appropriations for the year up to the
amount of such excess. Before approval, the Council
shall hold a public hearing on the proposed budget
amendment. A notice of the time and place of a
public hearing on the supplemental appropriation
be published in the official newspaper of the City of
College Station. The notice newspaper at least five
(5) working days before the date of the hearing.
2. To meet a public emergency affecting life,
health and property of the public peace, the City
Council may make emergency appropriations. Such
appropriations may be made by emergency
ordinance. To the extent that there are no available
unappropriated revenues or a sufficient fund
balance to meet such appropriations, the Council
may by such emergency ordinance authorize the
issuance of emergency notes, which may be renewed
from time to time, but the emergency notes and
renewals of any such notes made during a fiscal year
shall be paid not later than the last day of the fiscal
year next succeeding that in which the emergency
appropriation was made.
3. If at any time during the fiscal year it
appears probable to the City Manager that the
revenues or fund balances available will be
insufficient to meet the amounts appropriated, he
shall report to the City Council without delay,
indicating the estimated amount of the deficit, any
remedial action taken by him and his
recommendations as to any other steps to be taken.
The Council shall then take such further action as it
deems necessary to prevent or reduce any deficit
and for that purpose it may by ordinance reduce one
or more appropriations.
Emergency Appropriations;
Section 61. All appropriations shall lapse at the
end of the fiscal year to the extent that they shall not
have been expended or lawfully encumbered.
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APPENDIX F
FISCAL AND BUDGETARY
POLICY STATEMENTS
FISCAL AND BUDGETARY
POLICY STATEMENTS
I. STATEMENT OF PURPOSE
The broader intent of the following Fiscal and
Budgetary Policy Statements is to enable the City to
achieve a long-term stable and positive financial
condition. The watchwords of the City's financial
management include integrity, prudent stewardship,
planning, accountability, and full disclosure.
The more specific purpose is to provide guidelines
to the Director of Fiscal Services otherwise known
as the Director of Fiscal Services in planning and
directing the City's day-to-day financial affairs and in
developing recommendations to the City Manager
and City Council.
The scope of these policies generally spans, among
other issues, accounting, purchasing, auditing,
financial reporting, internal controls, operating and
capital budgeting, revenue management, cash and
investment management, expenditure control, asset
management, debt management, and planning
concepts, in order to:
A. Present fairly and with full disclosure the financial
position and results of the financial operations of
the City in conformity with generally accepted
accounting principles (GAAP), and
B. Determine and demonstrate compliance with
finance related legal and contractual issues in
accordance with provisions of the Texas Local
Government Code and other pertinent legal
documents and mandates.
The City Council will annually review and approve
the Fiscal and Budgetary Policy Statements as part
of the budget process.
II. OPERATING BUDGET
A. PREPARATION. Budgeting is an essential
element of the financial planning, control, and
evaluation process of municipal government.
The "operating budget" is the City's annual
financial operating plan. The budget includes
all of the operating departments of the City,
the debt service fund, all capital projects funds,
and the internal service funds of the City. The
budgets for the General Funds and Special
Revenue Funds are prepared in the Office of
Budget and Strategic Planning on a modified
accrual basis. Under this basis revenues are
recognized when they become measurable and
available to finance expenditures of the current
period. Expenditures are recognized when the
related fund liability is incurred with the
exception of: unmatured interest on long term
debt which is recognized when due, and certain
compensated absences and claims and
judgments such as accrued vacation leave
which are recognized when the obligations are
expected to be liquidated with expendable
resources.
The budgets for the Enterprise and Internal
Service Funds are similarly prepared on the
modified accrual basis where cash transactions
are included in the budget presentation in lieu
of non cash transactions such as depreciation.
The focus is on the net change in working
capital.
The budget is prepared with the cooperation of
all City Departments, and is submitted to the
City Manager who makes any necessary
changes and transmits the document to the
City Council. The budget shall be presented to
the City Council no later than six weeks prior
to fiscal year end, and shall be enacted by the
City Council on or before the twenty-seventh
day of the last month of the preceding fiscal
year.
1. APPROVED BUDGET. A approved budget
shall be prepared by the Manager with the
participation of all of the City's Department
Directors within the provisions of the City
Charter.
a. The budget shall include four basic
segments for review and evaluation: (1)
personnel costs, (2) base budget for
operations and maintenance costs, (3)
service level adjustments for increases or
decreases to existing service levels, and (4)
revenues.
b. The budget review process shall include
Council participation in the development
of each of the four segments of the
approved budget and a public hearing to
allow for citizen participation in the budget
preparation.
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c. The budget process shall span sufficient
time to address policy and fiscal issues by
the Council.
d. A copy of the approved budget shall be
filed with the City Secretary when it is
submitted to the City Council in
accordance with the provisions of the City
Charter.
2. ADOPTION. Upon the presentation of a
approved budget document to the Council,
the Council shall call and publicize a public
hearing. The Council will subsequently adopt
by ordinance such budget as it may have been
amended as the City's Annual Budget,
effective for the fiscal year beginning October
1.
3. Budget Award. The operating budget will be
submitted annually to the Government
Finance Officers Association (GFOA) for
evaluation and consideration for the Award
for Distinguished Budget Presentation.
B. BALANCED BUDGET. The operating budget
will be balanced with current revenues, exclusive
of beginning resources, greater than or equal to
current expenditures/expenses. Excess balances
shall be used as capital funds or other non-
recurring expenditures.
C. PLANNING. The budget process will be
coordinated so as to identify major policy issues
for City Council. The budget process will be a
part of an overall strategic planning process for
the City.
D. REPORTING. Periodic financial reports will be
prepared to enable the Department Directors to
assess their budgetary and operational
performance and to enable the Office of Budget
and Strategic Planning to monitor and control
the budget as authorized by the City Manager.
Summary financial reports will be presented to
the City Council quarterly within thirty (30)
working days after the end of each quarter.
Such reports will be in a format appropriate to
enable the City Council to understand the big
picture budget status.
E. CONTROL. Operating expense control is
addressed in Section IV.C. of these Policies.
F. CONTINGENT APPROPRIATION. Pursuant
to Section 59 of the Charter of the City of
College Station, the City will establish an
adequate contingent appropriation in each of the
operating funds. The expenditure for this
appropriation shall be made only in cases of
emergency, and a detailed account shall be
recorded and reported. The proceeds shall be
disbursed only by transfer to departmental
appropriation. The transfer of this budget
appropriation shall be under the control of the
City Manager and may be distributed by him in
amounts not exceeding $15,000 or such amount
as shall be provided by Article 2368a V.T.C.S.
as amended from time to time. Any transfer
involving more than such amounts must be
expressly approved in advance by the City
Council.
All transfers from the contingent appropriation
will be evaluated using the following criteria:
1. Is the request of such an emergency nature
that it must be made immediately?
2. Why was the item not budgeted in the normal
budget process?
3. Why can’t the transfer be made within the
division or department?
III. REVENUE MANAGEMENT.
A. OPTIMUM CHARACTERISTICS. The City
will strive for the following optimum
characteristics in its revenue system:
1. SIMPLICITY. The City, where possible and
without sacrificing accuracy, will strive to
keep the revenue system simple in order to
reduce compliance costs for the taxpayer or
service recipient. A corresponding decrease
in the City's cost of collection and a reduction
in avoidance to pay will thus result. The City
will avoid nuisance taxes or charges as
revenue sources.
2. CERTAINTY. A knowledge and
understanding of revenue sources increases
the reliability of the revenue system. The City
will understand its revenue sources and enact
consistent collection policies to provide
assurances that the revenue base will
materialize according to budgets and plans.
3. EQUITY. The City shall make every effort to
maintain equity in its revenue system; i.e., the
City shall seek to minimize or eliminate all
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forms of subsidization between entities, funds,
services, utilities, and customer classes.
4. REVENUE ADEQUACY. The City shall
require that there be a balance in the revenue
system; i.e., the revenue base will have the
characteristic of fairness and neutrality as it
applies to cost of service, willingness to pay,
and ability to pay.
5. ADMINISTRATION. The benefits of a
revenue source will exceed the cost of levying
and collecting that revenue. The cost of
collection will be reviewed annually for cost
effectiveness as a part of the indirect cost and
cost of service analysis. Where appropriate,
the City will use the administrative processes
of State or Federal collection agencies in
order to reduce administrative costs.
6. DIVERSIFICATION AND STABILITY. A
diversified revenue system with a stable
source of income shall be maintained. This
approach will help avoid instabilities in
particular revenue sources due to factors such
as fluctuations in the economy and variations
in the weather. Stability is achieved by a
balance between elastic and inelastic revenue
sources.
B. OTHER CONSIDERATIONS. The following
considerations and issues will guide the City in its
revenue policies concerning specific sources of
funds:
1. COST/BENEFIT OF INCENTIVES FOR
ECONOMIC DEVELOPMENT. The City
will use due caution in the analysis of any tax
or fee incentives that are used to encourage
development. Ideally, a cost/benefit (fiscal
impact) analysis will be performed as part of
such evaluation.
2. NON-RECURRING REVENUES. One-time
or non-recurring revenues will not be used to
finance ongoing operations. Non-recurring
revenues should be used only for one-time
expenditures such as long-lived capital needs.
They will not be used for budget balancing
purposes.
3. PROPERTY TAX REVENUES. All real and
business personal property located within the
City shall be valued at 100% of the fair
market value for any given year based on the
current appraisal supplied to the City by the
Brazos County Appraisal District. Reappraisal
and reassessment shall be done at a minimum
of once every three years.
A ninety-six and one half percent (96.5%)
collection rate shall serve each year as a
minimum goal for tax collections. The City
Manager may, for budget and forecasting
purposes, use up to the tax rate in effect for
the current year's budget. This policy will
require that the City Manager justify a tax rate
that is different from the current tax rate.
The justification will be based on City Council
directions, needs arising from voter
authorized bonds, or other extraordinary
conditions as may arise from time to time.
4. INVESTMENT INCOME. Earnings from
investment (both interest and capital gains) of
available monies, whether pooled or not, will
be distributed to the funds in accordance with
the equity balance of the fund from which
monies were provided to be invested.
5. USER-BASED FEES AND SERVICE
CHARGES. For services associated with a
user fee or charge, the direct and indirect
costs of that service will be offset by a fee
where possible. There will be a review of fees
and charges no less than once every three
years to ensure that fees provide adequate
coverage of costs of services. User charges
may be classified as "full cost recovery,"
partial cost recovery," and "minimal cost
recovery," based upon City Council policy.
a. Full fee support (80-100%) will be
obtained from enterprise operations such
as utilities, sanitation service, landfill,
cemetery and licenses and permits.
b. Partial fee support (50-80%) will be
generated by charges for emergency
medical services, miscellaneous licenses
and fines, and all adults sports programs.
c. Minimum fee support (0-50%) will be
obtained from other parks, recreational,
cultural, and youth programs and
activities.
6. ENTERPRISE FUND RATES. The City will
review and adopt utility rates as needed to
generate revenues required to fully cover
operating expenses, meet the legal
restrictions of all applicable bond covenants,
and provide for an adequate level of working
capital.
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Additionally, enterprise activity rates will
include transfers to and receive credits from
other funds as follows:
a. General and Administrative (G&A)
Charges. G&A costs will be charged to all
funds for services of general overhead,
such as administration, finance, customer
billing, personnel, data processing,
engineering, legal counsel, and other costs
as appropriate. The charges will be
determined through an indirect cost
allocation study following accepted
practices and procedures.
b. Payment for Return on Investment. The
intent of this transfer is to provide a
benefit to the citizens for the ownership of
the various utility operations they own.
This transfer will be made in accordance
with the following two methods, not to
exceed 10% of the total estimated
operating revenues for the Water and
Wastewater Funds, 10.5% for the Electric
fund, and 7.0% for the Sanitation Fund:
(1) In-Lieu-of-Franchise-Fee. In-lieu-of-
franchise fee will be included as a part
of the rate computation at 4% of gross
sales consistent with the franchise rates
charged to investor owned utilities
franchised to operate within the City.
(2) Return on Investment. The Return on
Investment will be calculated at 8% of
total Fund Equity.
7. INTERGOVERNMENTAL REVENUES.
Reliance on intergovernmental revenues
(grants) will be eliminated or reduced. Any
potential grants will be examined for
matching and continuation of program
requirements. These revenue sources should
be used only for projects and programs where
operating and maintenance costs that have
been included in the financial forecast and
their ultimate effect on operations and
revenue requirements are anticipated.
8. REVENUE MONITORING. Revenues as
they are received will be regularly compared
to budgeted revenues and variances will be
investigated. This process will be summarized
in the appropriate budget report.
IV. EXPENDITURE CONTROL
A. APPROPRIATIONS. The point of budgetary
control is at the department level in the General
Fund and at the fund level in all other funds.
When budget adjustments among Departments
and/or funds are necessary, they must be
approved by the City Council and must meet
other requirements as outlined in the City
Charter. Budget appropriation amendments at
lower levels of control shall be made in
accordance with the applicable administrative
procedures.
B. AMENDMENTS TO THE BUDGET. In
accordance with the City Charter, the budget
may be amended after the following conditions
are met:
1. The City Manager certifies that there are
available revenues in excess of those
estimated in the Budget.
2. The City Council holds a public hearing on
the supplemental appropriation.
3. The City Council approves the supplemental
appropriation.
C. CENTRAL CONTROL. Modifications within
the operating categories (salaries, supplies,
maintenance, services, capital etc.) can be made
with the approval of the City Manager.
Modifications to reserve categories and
interdepartmental budget totals will be done only
by City Council consent with formal briefing and
council action.
D. PURCHASING. The City shall make expenditures to promote the best interests of the citizens of College Station. The City shall encourage free and unrestricted competition on all bids and purchases, ensuring the taxpayers the best possible return on and use of their tax dollars. It shall be the policy of the City to fully comply with and make all purchases or expenditures pursuant to the City’s Purchasing Manual which includes policies, rules, regulations, procedures, state and federal law.
The Purchasing office, a division of Fiscal
Services, is the central authority for all
purchasing activity $3,000 and greater. The
purchase of goods or services by the City at a
total cost of less than $3,000 may be approved
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by the applicable department in accordance with
the department's internal control procedures.
E. PROMPT PAYMENT. All invoices approved
for payment by the proper City authorities shall
be paid within thirty (30) calendar days of receipt
of goods or services or invoice date, whichever is
later, in accordance with the provisions of Article
601f, Section 2 of the State of Texas Civil
Statutes.
The Director of Fiscal Services shall establish and
maintain proper procedures which will enable
the City to take advantage of all purchase
discounts, when possible, except in the instance
where payments can be reasonably and legally
delayed in order to maximize the City's
investable cash.
F. RISK MANAGEMENT. The City will
aggressively pursue every opportunity to provide
for the Public's and City employees' safety and
to manage its risks. The goal shall be to minimize
the risk of loss of resources through liability
claims with an emphasis on safety programs. All
reasonable options will be investigated to finance
risks. Such options may include risk transfer,
insurance, and risk retention. Where risk is
retained, reserves will be established based upon
actuarial determinations and not be used for
purposes other than for financing losses.
G. REPORTING. Summary reports will be
prepared showing actual expenditures as
compared to the original budget and prior year
expenditures.
V. CAPITAL BUDGET AND PROGRAM
A.PREPARATION. The City's capital budget will
include all capital projects funds and all capital
resources. The budget will be prepared annually
on a project basis. The capital budget will be
prepared by the Office of Budget and Strategic
Planning with the involvement of responsible
departments.
B. CONTROL. All capital project expenditures
must be appropriated in the capital budget. The
Director of Fiscal Services must certify the
availability of resources before any capital project
contract is presented to the City Council for
approval.
C. PROGRAM PLANNING. The capital budget
will be taken from the capital improvements
project plan for future years. The planning time
frame for the capital improvements project plan
should normally be five years, with a minimum of
at least three years. The replacement and
maintenance for capital items should also be
projected for the next five years. Future
maintenance and operational costs will be
considered so that these costs can be included as
appropriate in the annual budget.
D. FINANCING PROGRAMS. Where applicable,
assessments, impact fees, pro-rata charges, or
other fees should be used to fund capital projects
which have a primary benefit to specific,
identifiable property owners.
Recognizing that long-term debt is usually a more
expensive financing method, alternative
financing sources will be explored before debt is
issued. When debt is issued, it will be used to
acquire major assets with expected lives which
equal or exceed the average life of the debt issue.
E. REPORTING. Periodic financial reports will be
prepared to enable the Department Managers to
manage their capital budgets and to enable the
Office of Budget and Strategic Planning to
monitor and control the capital budget as
authorized by the City Manager. Summary
capital project status reports will be presented to
the City Council monthly.
VI. CAPITAL MAINTENANCE & REPLACEMENT
The City recognizes that deferred maintenance and not
anticipating capital replacements increases future
capital costs. In order to address these issues, the City
Council has approved a number of policies to address
these issues.
A. STREETS CAPITAL MAINTENANCE AND
REPLACEMENT. It is the policy of the City to
annually provide significant funding for the
Streets Division within the Public Works
Department to use for a residential street
maintenance program.
B. BUILDING CAPITAL MAINTENANCE
AND REPLACEMENT. It is the policy of the
City to annually provide significant funding for
major maintenance on its buildings such as roof
air conditioning, flooring and other
replacements.
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C. PARKING LOTS AND INTERNAL
ROADWAYS. It is the policy of the City to
annually provide significant funding to pay for
major maintenance of parking lots and internal
roadways.
D. TECHNOLOGY. It is the policy of the City to
fund the maintenance and replacement of its
computer network and personal computers.
The funding for the computer network is 10% )
of the original cost of the equipment and the
software. Additionally, funding for integration
solutions and upgrades to the mid range
systems is $90,000 annually.
Major replacements for the computer systems
including hardware and software will be
anticipated for a five-year period and included
with the capital projects lists presented in the
annual budget.
E. FLEET REPLACEMENT. The City has a
major investment in its fleet of cars, trucks,
tractors, backhoes, and other equipment. The
City will anticipate replacing existing
equipment, as necessary and will establish
charges that are assigned to departments to
account for the cost of that replacement. The
replacement fund may be used to provide
funding for new equipment providing a charge
to departments that recovers the initial
investment and lost opportunity costs and
maintains the ability of the fund to provide for
replacement of all covered equipment.
F. RADIOS, COPIERS, OTHER
EQUIPMENT, AND TELEPHONES. The
City has a major investment in its radios,
copiers, and telephone equipment. As a part
of the on going infrastructure maintenance and
replacement, the City has anticipated the useful
life of such equipment and established a means
of charging the cost of replacement of that
equipment to the various departments in order
to recognize the city's continuing need.
VlI. ACCOUNTING, AUDITING, AND
FINANCIAL REPORTING
A. ACCOUNTING. The City is solely responsible
for the recording and reporting of its financial
affairs, both internally and externally. The
Director of Fiscal Services is the City's Chief
Fiscal Officer and is responsible for establishing
the structure for the City’s Chart of Accounts
and for assuring that procedures are in place to
properly record financial transactions and report
the City’s financial position.
B. AUDITING.
1. QUALIFICATIONS OF THE AUDITOR.
In conformance with the City's Charter and
according to the provisions of Texas Local
Government Code, Title 4, Chapter 103, the
City will be audited annually by outside
independent accountants ("auditor"). The
auditor must be a CPA firm of regional
reputation and must demonstrate that it has
the breadth and depth of staff to conduct the
City's audit in accordance with generally
accepted auditing standards (GAAS) and
contractual requirements. The auditor must
be registered as a partnership or corporation
of certified public accountants, holding a
license under Article 41 a-1, Section 9, of the
Civil Statutes of Texas, capable of
demonstrating that it has sufficient staff which
will enable it to conduct the City's audit in
accordance with generally accepted auditing
standards as required by the City Charter and
applicable state and federal laws. The
auditor's report on the City's financial
statements will be completed and filed with
the City Secretary within 120 days of the
City's fiscal year end, and the auditor will
jointly review the management letter with the
City Council within 30 days of its receipt by
the staff.
In conjunction with their review, the Director
of Fiscal Services shall respond in writing to
the City Manager and City Council regarding
the auditor's Management Letter, addressing
the issues contained therein. The Council
shall schedule its formal acceptance of the
auditor's report upon the resolution of any
issues resulting from the joint review.
2. RESPONSIBILITY OF AUDITOR TO
CITY COUNCIL. The auditor is retained by
and is accountable directly to the City Council
and will have access to direct communication
with the City Council if the City Staff is
unresponsive to auditor recommendations or
if the auditor considers such communication
necessary to fulfill its legal and professional
responsibilities.
3. SELECTION OF AUDITOR. The City will
not require a periodic rotation of outside
auditors, but will circulate requests for
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proposal for audit services at least every five
years. Authorization for the City's annual
audit shall occur no less than 30 days prior to
the end of the fiscal year.
C. FINANCIAL REPORTING.
1. EXTERNAL REPORTING. The City's
auditors, the City shall prepare a written
Comprehensive Annual Financial Report
(CAFR) which shall be presented to the
Council within 120 calendar days of the
City's fiscal year end. Accuracy and timeliness
of the CAFR are the responsibility of City
staff. The CAFR shall be prepared in
accordance with GAAP and shall be
presented annually to the Government
Finance Officer's Association (GFOA) for
evaluation and consideration for the
Certificate of Achievement for Excellence in
Financial Reporting. If City staffing limitations
preclude such timely reporting, the Director
of Fiscal Services will inform the City Council
of the delay and the reasons therefor.
2. INTERNAL REPORTING. The Fiscal
Services Department will prepare internal
financial reports, sufficient to plan, monitor,
and control the City's financial affairs.
Internal financial reporting objectives are
addressed throughout these policies.
VIII. ASSET MANAGEMENT
A. INVESTMENTS. The Director of Fiscal
Services shall promptly invest all City funds with
the depository bank in accordance with the
provisions of the current Bank Depository
Agreement or in any negotiable instrument
authorized by the City Council under the
provisions of the Public Funds Investment Act of
1987 as amended, and in accordance with the
City Council's approved Investment Policies.
An investment report will be provided to the City
Council quarterly. This report shall provide both
summary and detailed information on the City’s
investment portfolio.
B. CASH MANAGEMENT. The City's cash flow
will be managed to maximize the cash available
to invest. Such cash management will entail the
centralization of cash collections, where feasible,
including utility bills, building and related permits
and licenses, fines, fees, and other collection
offices as appropriate.
Periodic review of cash flow position will be
performed to determine performance of cash
management and conformance to investment
policies. The underlying theme will be that idle
cash will be invested with the intent to 1)
safeguard assets, 2) maintain liquidity, and 3)
maximize return. Where legally permitted,
pooling of investments will be done.
C. FIXED ASSETS AND INVENTORY. These
assets will be reasonably safeguarded and
properly accounted for, and prudently insured.
A fixed asset of the City shall be defined as a
purchased or otherwise acquired piece of
equipment, vehicle, furniture, fixture, capital
improvement, addition to existing capital
investments, land, buildings or accessioned
Library materials which has an original cost or
value of at least $5,000 and a useful life of more
than three years. All expenditures related to
specific capital projects are exceptions to the
rule. Assets owned by the electric utility will be
capitalized in accordance with Federal Energy
Regulatory Commission (FERD) guidelines.
Furthermore, assets owned by either the water or
wastewater utilities will be capitalized in
accordance with the National Association of
Regulatory Utility Commissioners (NARUC)
guidelines.
The City's fixed assets shall be reasonably
safeguarded and properly accounted for and
sufficiently insured. Responsibility for the
safeguarding of the City's fixed assets lies with
the department director in whose department the
fixed asset is assigned. The Fiscal Services
Department shall maintain the permanent
records of the City's fixed assets including
description, cost, department of responsibility,
date of acquisition, depreciation and expected
useful life.
D. COMPUTER SYSTEM/DATA SECURITY.
The City shall provide security of its
computer/network system and data files through
physical and logical security systems that will
include, but not limited to, double back-to-back
firewalls and a two-tier spam/virus protection
system. The physical location of
computer/network systems shall be in locations
inaccessible to unauthorized personnel.
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IX. DEBT MANAGEMENT
A. DEBT ISSUANCE. The City will issue debt only
for the purpose of acquiring or constructing
capital assets for the general benefit of its citizens
and to allow it to fulfill its various missions as a
city. Debt may be issued for the purposes of
purchasing land or rights-of-way and/or
improvements to land, for construction projects
to provide for the general good, for capital
equipment…
1. GENERAL OBLIGATION BONDS
(GO's). GO's will be used only to fund capital
assets of the general government and are not
to be used to fund operating needs of the
City. GO's are backed by the full faith and
credit of the City as well as the ad valorem
tax authority of the City, to the extent
allowed by law. The term of a bond issue will
not exceed the useful life of the asset(s)
funded by the bond issue and will generally be
limited to no more than twenty (20) years.
General obligation bonds must be authorized
by a vote of the citizens of the City of College
Station.
2. REVENUE BONDS (RB's). RB'S will be
issued to provide for the capital needs of any
activities where the capital requirements are
necessary for continuation or expansion of a
service which produces a revenue and for
which the asset may reasonably be expected
to provide for a revenue stream to fund the
debt service requirements. The term of the
obligation should not exceed the useful life of
the asset(s) to be funded by the bond issue
and will generally be limited to no more than
twenty (20) years.
3. CERTIFICATES OF OBLIGATION,
Contract Obligations, etc. (CO's). CO's
will be used in order to fund capital
requirements that are not otherwise covered
under either revenue bonds or general
obligation bonds. Debt service for CO's may
be either from general revenues or backed by
a specific revenue stream or streams or by a
combination of both. Generally CO's will be
used to fund capital assets when GO's and
RB's are not appropriate and when
authorized under law. The term of the
obligation may not exceed the useful life of
the asset(s) to be funded by the proceeds of
the debt issue and will generally be limited to
no more than ten (10) years, but may extend
to twenty (20) years when the asset is of a
nature that its anticipated useful life exceeds
20 years.
B. METHOD OF ISSUANCE AND BIDDING
PARAMETERS.
1. METHOD OF SALE. The City will
use a competitive bidding process in the sale
of bonds unless the nature of the issue
warrants a negotiated bid. In situations where
a competitive bidding process is not elected,
the City will publicly present the reasons why,
and the City will participate with the financial
advisor in the selection of the underwriter or
direct purchaser.
2.BIDDING PARAMETERS. The notice of
sale will be carefully constructed so as to
ensure the best possible bid for the City, in
light of the existing market conditions and
other prevailing factors.
C. ANALYSIS OF FINANCING
ALTERNATIVES. Staff will explore alternatives
to the issuance of debt for capital acquisitions
and construction projects. These alternatives will
include, but not be limited to, 1) grants in aid, 2)
use of reserves, 3) use of current revenues, 4)
contributions from developers and others, 5)
leases, and 6) impact fees.
D. DISCLOSURE. Full disclosure of operating
costs along with capital costs will be made to the
bond rating agencies and other users of financial
information. The City staff, with the assistance of
financial advisors and bond counsel, will prepare
the necessary materials for presentation to the
rating agencies, will aid in the production of
Preliminary Official Statements, and will take
responsibility for the accuracy of all financial
information released.
E. FEDERAL REQUIREMENTS. The City will
maintain procedures to comply with arbitrage
rebate and other Federal requirements.
F. DEBT STRUCTURING. The City will issue
bonds for 20 years or less, not to exceed the life
of the asset acquired.
The structure should approximate level annual
debt service unless operational matters dictate
otherwise or if market conditions indicate
potential savings could result from modifying the
level payment stream.
F-8
Consideration of market factors, such as the tax-
exempt qualification, minimum tax alternative,
and so forth will be given during the structuring
of long-term debt instruments.
X. FINANCIAL CONDITIONS, RESERVES, AND
STABILITY RATIOS
A. OPERATIONAL COVERAGE. (NO
OPERATING DEFICITS). The City will
maintain an operational coverage of 1.00, such
that current operating revenues will at least equal
or exceed current operating expenditures.
Deferrals, short-term loans, or one-time sources
will be avoided as budget balancing techniques.
Reserves will be used only for emergencies or
non-recurring expenditures, except when
balances can be reduced because their levels
exceed guideline minimums as stated in
Paragraph B, following.
B. OPERATING RESERVES/FUND
BALANCES
1. The unobligated fund balance in the General
Fund should be at least 15% of the annual
budgeted General Fund expenses. This
percentage is the equivalent of 55 days
expenditures. An additional amount of up to
3.0% should be maintained for extraordinary
items or contingencies. Cash and investments
alone should be equivalent to 30 days of
operating expenditures.
2. The working capital (current assets less
current liabilities) in the enterprise funds
should be maintained at 15% of total
operating expenses or the equivalent of 55
days. Cash and Investments alone should be
equivalent to 30 days of operations.
3. The Hotel/Motel Tax Fund fund balance
should be at least 15% of the annual
budgeted expenditures. -Adequate reserves
are essential due to the nature of this revenue
source and the reliance organizations have on
this revenue source to maintain ongoing
operations.
4. The Internal Service Funds will attain and
retain fund balance/working capital balances
appropriate for the fund.
(a) Some funds such as Fleet Maintenance,
Communications, Print-Mail and Utility
Billing need only a minimal working
capital balance in order to meet the
needs of the fund.
(b) Other funds-such as the various
insurance funds where risk is retained by
the City in a self-insurance mode, a
reserve will be established based upon an
actuarial determination. Such reserve
will be used for no other purposes than
for financing losses under the insurance
program.
(c) The Replacement Fund will have a
working capital balance that will provide
resources to replace covered equipment
when it is necessary to be replaced. The
funds will be replenished based on
anticipated life of equipment and
adjusted based on changes in the costs
the covered equipment.
C. LIABILITIES AND RECEIVABLES.
Procedures will be followed to maximize
discounts and reduce penalties offered by
creditors. Current liabilities will be paid within 30
days of the invoice date or on receipt of the
goods or services, whichever is later. Accounts
Receivable procedures will target collection for a
maximum of 30 days from service, with any
receivables aging past 90 days to go to a
collection agency. The Director of Fiscal Services
is authorized to write-off uncollectible accounts
that are delinquent for more than 365 days, if
the proper delinquency procedures have been
followed.
D. CAPITAL AND DEBT SERVICE FUNDS.
1. Monies in the capital projects funds will be
used within 36 months of receipt. Balances
will be used to generate interest income to
offset increases in construction costs or other
associated costs. Capital project funds are
intended to be expended.
2. Revenues in the General Debt Service Fund
are stable, based on property tax revenues
and transfers from other funds. Remaining
balances are maintained to meet
contingencies and to make certain that the
next year's debt service payments may be met
in a timely manner. The fund balance should
not fall below 81/3% (one month) of average
F-9
budgeted expenditures (in line with IRS
guidelines).
XI. INTERNAL CONTROLS
A. WRITTEN PROCEDURES. Wherever
possible, written procedures will be
established and maintained by the Director of
Fiscal Services for all functions involving cash
handling and/or accounting throughout the
City. These procedures will embrace the
general concepts of fiscal responsibility set
forth in this policy statement.
B. DEPARTMENT DIRECTORS’
RESPONSIBILITIES. Each department
Director is responsible for ensuring that good
internal controls are followed throughout his or
her Department, that all Fiscal Services
Department directives or internal controls are
implemented, and that all independent auditor
internal control recommendations are
addressed. Departments will develop and
periodically update written internal control
procedures.
C. INTERNAL REVIEWS/AUDITS. The
Accounting Division will complete a
review/audit of any department or procedure
as directed by the Director of Fiscal Services.
Audits of petty cash and cash receipts will be
randomly scheduled and conducted on an
annual basis.
F-10
APPENDIX G
OUTSIDE AGENCY FUNDING
OUTSIDE AGENCY FUNDING
The City funds a number of outside agencies and
organizations each fiscal year to provide services
for the citizens of College Station. The amount
of funding provided depends on the funds
available. This year organizations and agencies
are receiving funds from the General Fund,
Community Development Fund, Hotel/Motel
Fund, Electric Fund, BVSWMA Fund and
Sanitation Fund.
Organizations submit requests for funding to the
City during the budget process. They are asked
to provide financial information including a
budget showing revenues and expenditures,
goals and objectives of the organization, and the
projected uses of the funds being requested.
Also submitted are service levels and
performance measures.
Community Development eligible agencies go
through a selection process through the Joint
Relief Funding Review Committee. This
committee is made up of members from College
Station and Bryan and reviews all requests for
Community Development Funds available for
public agencies and makes recommendations to
both cities on which agencies should receive
funding.
The Joint Relief Funding Committee
recommended the Community Development
funded agencies. A total of $130,945 is approved
for organizations listed on the following page.
In the past a number of other agencies have also
been funded through the General Fund. For the
past several years the College Station members
of the Joint Relief Funding Review Committee
(JRFRC) have reviewed these requests.
The General Fund recommended agencies
include the following: Dispute Resolution
Center, $10,000; CARPOOL, $10,000; Easterwood
Airport, $16,700; Alzheimer’s Association,
$18,177; Retired Senior Volunteer Program,
$5,000.
Per City Council direction, the Arts Council
reviews recommendations for funding related to
the arts. The agencies that will receive funding
are listed below.
• George Bush Presidential Library and
Museum - $42,767
• African American National Heritage Society
- $17,000
• Brazos Valley Veteran's Memorial - $50,000
• Children’s Museum of the Brazos Valley -
$30,000
Hotel/Motel funds are approved for two
organizations. The Arts Council recommended
budget for FY 05 is $340,000. The other agency is
the Bryan and College Station Convention &
Visitors Bureau and their recommended budget
is $960,000.
The Research Valley Partnership (RVP), funded
from the Electric Fund, is proposed at $243,287.
The RVP is an organization established to
promote economic development in the area and
is funded by the Cities of College Station and
Bryan, and Brazos County.
Funding for Brazos Beautiful is approved to be
$45,000. This funding includes $20,000 for
operations and maintenance and $25,000 for a
beautification grant. This funding is budgeted in
the Sanitation Fund. Brazos Beautiful promotes
litter abatement and beautification programs.
$20,000 is included in the Brazos Valley Solid
Waste Management Agency fund budget for the
Noon Lions Club - 4th of July fireworks.
G-1
FY 02-03 FY 03-04 FY 04-05
FY 01 FY 02 TOTAL TOTAL TOTAL
GENERAL FUND ACTUAL ACTUAL ESTIMATE APPROVED APPROVED
RSVP 5,000$ 5,000$ 5,000$ 5,000$ 5,000$
AFRICAN AMERICAN NATIONAL HERITAGE SOCIETY 0 0 34,000 16,000 17,000
ALZHEIMER'S ASSOCIATION 0 0 0 0 18,177
BVCASA 25,000 0 0 0 0
BRAZOS ANIMAL SHELTER 52,346 53,392 53,392 53,392 53,925
BRAZOS COUNTY APPRAISAL DISTRICT 108,700 114,530 133,000 149,000 164,000
BRAZOS CO. HEALTH DISTRICT 113,498 113,498 113,498 113,498 10,000
DISPUTE RESOLUTION CENTER 5,000 10,000 10,000 10,000 10,000
CARPOOL 0 0 0 0 10,000
EASTERWOOD AIRPORT 0 0 0 0 16,700
VETERAN'S PARK MEMORIAL (Arts Council)25,000 25,000 0 50,000 50,000
BUSH PRESIDENTIAL LIBRARY (Arts Council)0 0 0 42,767 42,767
PUBLIC ART (Arts Council)0 0 0 150,000 150,000
CHILDREN'S MUSEUM OF THE BRAZOS VALLEY 0 30,000 30,000 30,000 30,000
NOON LIONS CLUB - 4TH OF JULY 8,000 10,000 0 0 0
SISTER CITIES 9,000 4,500 4,500 4,500 4,500
351,544$ 365,920$ 383,390$ 624,157$ 582,069$
COMMUNITY DEVELOPMENT
BRAZOS FOOD BANK 20,734$ 0$ 16,640$ 0$ 28,000$
PRENATAL CLINIC 0 21,600 0 33,000 0
BVCAA DENTAL CLINIC 15,000 10,000 0 0 0
BVCASA 0 0 15,931 0 0
COLLEGE STATION DEPARTMENT PROGRAMS 55,008 66,540 69,222 75,460 0
ELDER AID 16,550 0 12,745 0 0
HEALTH FOR ALL 0 19,575 0 32,000 24,438
HOSPICE OF BRAZOS VALLEY 30,000 0 28,422 0 32,500
LITERACY VOLUNTEERS OF AMERICA 0 5,102 0 0 20,800
LULAC 0 0 20,000 0 0
MHMR AUTHORITY OF BRAZOS VALLEY 0 0 0 0 25,207
SCOTTY'S HOUSE 0 23,000 0 16,148 0
TCM - THE BRIDGE 6,654 0 0 0 0
TCM - COMMUNITY SUPPORT 33,654 0 0 0 0
TCM - PHOEBE'S HOME 0 19,033 20,040 26,294 0
TCM - SHELTERING ARMS 0 19,200 0 0 0
VOICES FOR CHILDREN 0 0 0 23,948 0
177,600$ 184,050$ 183,000$ 206,850$ 130,945$
HOTEL/MOTEL FUND
ARTS COUNCIL $255,400 260,400$ 260,400$ 300,000$ 340,000$
CONVENTION AND VISITORS BUREAU 645,000 668,000 668,000 915,200 960,000
BRAZOS VALLEY SPORTS FOUNDATION 150,000 192,000 200,000 0 0
1,050,400$ 1,120,400$ 1,128,400$ 1,215,200$ 1,300,000$
ELECTRIC FUND
RESEARCH VALLEY PARTNERSHIP 246,167$ 246,951$ 243,287$ 243,287$ 243,287$
246,167$ 246,951$ 243,287$ 243,287$ 243,287$
SANITATION FUND
BRAZOS BEAUTIFUL 37,800$ 15,000$ 15,000$ 65,000$ 45,000$
37,800$ 15,000$ 15,000$ 65,000$ 45,000$
BVSWMA FUND
NOON LIONS CLUB-4TH OF JULY 0$ 0$ 20,000$ 20,000$ 20,000$
0$ 0$ 20,000$ 20,000$ 20,000$
ECONOMIC DEVELOPMENT FUND
RESEARCH VALLEY PARTNERSHIP 0$ 0$ 0$ 50,000$ 50,000$
0$ 0$ 0$ 50,000$ 50,000$
TOTAL AGENCY FUNDING 1,863,511$ 1,932,321$ 1,973,077$ 2,424,494$ 2,371,301$
CITY OF COLLEGE STATION
OUTSIDE AGENCY FUNDING
G-2
APPENDIX H
MISCELLANEOUS STATISTICAL DATA
CITY OF COLLEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential Commercial
Construction Construction Total
Number Number Number
Year of Permits Value of Permits Value of Permits Value
1993 598 44,396,336 316 35,378,164 914 79,774,500
1994 614 74,312,947 346 21,336,839 960 95,649,786
1995 634 58,192,760 102 22,577,442 736 80,770,202
1996 656 58,501,690 131 20,856,558 787 79,358,248
1997 584 50,488,222 114 46,243,177 698 96,731,399
1998 691 83,593,022 320 59,342,043 1011 142,935,065
1999 1057 87,917,466 296 27,723,105 1353 115,640,571
2000 793 87,144,173 328 52,569,645 1121 139,713,818
2001 975 101,703,574 313 44,592,967 1288 146,296,541
2002 1236 108,107,385 278 38,726,688 1514 146,834,073
2003 1168 138,795,634 274 49,097,780 1442 187,893,414
2004*406 42,378,309 119 44,072,174 525 86,450,483
* NOTE:2004 data Jan. - April 2004
Residential Construction includes: Single family dwellings, Duplexes and Apartments
as well as residential remodels, slabs, roofs, storage/accessory, and swimming pools.
Commercial Construction includes: Commercial new construction, slab, and remodel
as well as Hotel/Motel/Inn, demolition and sign permits.
Source: The City of College Station, Development Services
H-1
CITY OF COLLEGE STATION
PRINCIPAL TAXPAYERS
July 2003
Percent of
2003 Total Assessed
College Station‐ Top 10 Taxpayers Type of Business Assessed Valuation Valuation
C.B.L. & Associates Retail Mall $49,331,205 1.63%
Verizon Communications, Inc. Utility 34,347,890 1.13%
Alkosser/Weinberg Housing 33,751,295 1.11%
College Station Hospital LP Medical 25,681,960 0.85%
Wal‐Mart/Samʹs Retail 23,769,510 0.78%
Melrose Apartments Housing 19,400,000 0.64%
Fairfield College Station, LP Housing 18,340,000 0.61%
301 Church Aveneu, LP Housing 17,936,445 0.59%
H‐E‐B; H.E. Butt Store Property Co. Retail 17,615,105 0.58%
University Commons‐CS Housing 17,279,200 0.57%
Total $257,452,610 8.50%
Top 5 Commercial Taxpayers Type of Business Assessed Valuation Valuation
C.B.L. & Associates Retail Mall 49,078,780 1.62%
College Station Hospital LP Medical 17,304,490 0.57%
Wal‐Mart/Samʹs Retail 10,726,160 0.35%
H E Butt Grocery Company Retail 13,407,080 0.44%
Lane College Station Limited Retail 14,170,000 0.47%
Total $104,686,510 3.46%
Top 4 Industrial Taxpayers Type of Business Assessed Valuation Valuation
ARC/AMS Retail 3,327,560 0.11%
Universal Computer Services, Inc. Retail 2,503,040 0.08%
O I Corporation Retail 1,503,650 0.05%
Red Oak Sportswear/GCS‐CCC Realty Retail 1,864,150 0.06%
Total $9,198,400 0.30%
Source: Brazos County Appraisal District
H-2
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL UTILITY CUSTOMERS
Fiscal Year 2002 ‐ 2003
Reporting time Total
10/02‐ 09/03 Percent of KWH
Utility Customer Type of Business KWH Consumption Consumed
City of College Station Municipality 20,381,634 3.22
CSISD Schools 16,507,466 2.61
CBL & Associates Retail Mall 14,058,351 2.22
Wal‐Mart Retail 7,688,880 1.22
Krogers Retail Grocery 7,040,960 1.11
State Headquarters/TAMU University 6,349,360 1.00
College Station Medical Ctr Hospital 5,888,480 0.93
US Dept of Agr Government 5,338,003 0.84
Lane C/S Ltd Hotel 5,155,500 0.82
HEB Retail Grocery 5,033,160 0.80
TOTAL 93,441,794 14.78
H-3
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
June 2004
Date incorporated October, 1938
Date first charter adopted October, 1938
Date present charter adopted May, 1992
Date of last charter amendment May, 1998
Form of government Council-Manager
Area in square miles
Year Square Miles
1938 2.00
1940 2.51
1950 2.91
1960 6.34
1970 16.00
1980 24.01
1984 28.47
1994 32.55
1995 38.14
1996 40.69
2003 47.22
Miles of streets:Paved 352.6 Linear Miles
Unpaved 3.0 Linear Miles
Miles of sanitary sewer 264 Miles
Fire Protection:
Number of stations 4
Number of full-time employees 105
Police Protection:
Number of employees 142.5
Number of patrol units 27
One jail facility with a capacity of 20
H-4
Recreation:Number of playgrounds 38
Number of basketball courts 23
Number of swimming pools 4
(Includes one CSISD‐owned Natatorium)
Number of soccer fields 26
(Includes practice fields)
Number of softball/baseball fields 26
(Includes practice fields)
Number of tennis courts 27
(Includes nine courts at the A&M Consol.HS,
and four at Willowbranch Middleschool)
Number of picnic shelters 17
Number of gyms 1
Number of volleyball courts 7
Number of nature trails 8
Number of open play areas 30
Number of picnic pavilions 5
Number of jogging/walking trails 23
Park:
Facility Acres Facility Acres
Anderson 8.94 Merry Oaks 4.60
Arboretum/Bee Creek 43.50 Oaks 7.50
Billie Madeley 5.14 Parkway 1.90
Brison 9.20 Pebble Creek 10.20
Brotherʹs Pond 16.12 Raintree 13.00
Castlegate 8.26 Richard Carter 7.14
Cemetery 18.50 Sandstone 15.21
Central Park 47.20 Shenandoah 14.77
Conference Center 2.30 Southeast Community 62.00
Cy Miller 2.50 Southwest 4.78
Eastgate 1.80 Southwood Athletic Complex 44.70
Edelweiss 12.30 Steeplechase 9.00
Edelweiss Gartens 7.74 Thomas 16.10
Emerald Forest 4.59 University 10.20
Gabbard 10.70 Veterans Park & Athletic Complex 150.00
Georgie K. Fitch 11.30 W.A. Tarrow (includes Lincoln)21.26
Hensel (TAMU)29.70 Westfield 4.29
Jack and Dorothy Miller 10.00 Windwood 1.37
lf k
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
As of May 21, 2004
H-5
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
June 2004
Utility Fund:
Electric Users (Connections)35,421
Water Users (Connections)29,358
Average Electrical Consumption:54,820,470 Kwh/mo.
Average Water Consumption:253,259 MGW/Mo.
Number of Employees:
Electric 59.5
Water 31
Sewer 38
Water Capacity:
Number of Wells 6
Combined Capacity of Wells 25,000,000 GAL/day
Number of Ground Storage Tanks 2
Total capacity 8,000,000 GALS
Number of Elevated Storage Tanks 2
Total capacity 5,000,000 GALS*
Miles of Water Lines 302
Electric System:
Maximum Demand 162.7 megawatts**
Number of Stations 4
Miles of Distribution Lines 359.57
Sanitation Fund:
Number of users (units served) 28,399
Landfill size 119
Methodology Curbside pickup using automated containers.
** Maximum demand for 2004 will not be reached until September
H-6
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
May 2004
Number of students 7,940
Elections:
Number of registered
Last municipal election.40,767
Number of votes
Percentage of registered voters voting in:
Last municipal election 7.97%
Population:
Actual
Census Count
1970 17,676
1960 11,396
1950 7,925
SOURCE:Education:College Station Independent School District
Elections:City Secretaryʹs Office
Population:Development Services
Education:
Attendance centers 11
Number of classrooms 550
Number of teachers 546
voters:
cast in:
Last municipal election 3,250
2000 67,890
1990 52,456
1980 37,296
H-7
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
May 2004
UNIVERSITY
ENROLLMENT
YEAR
1988 39,163
1989 40,492
1990 41,131
1991 40,997
1992 41,092
1993 42,524
1994 42,018
1995 41,790
1996 41,892
1997 41,461
1998 42,635
1999 43,442
2000 44,026
2001 44,618
2002 45,083
2003 44,813
2004 41,600
PRIMARY LABOR FORCE FOR COLLEGE STATION
1991 ‐ 2004
TOTAL NUMBER NUMBER PERCENT
YEAR LABOR FORCE EMPLOYED UNEMPLOYED UNEMPLOYED
1991 24,824 23,944 880 3.5
1992 25,561 24,777 784 3.1
1993 26,490 25,745 745 2.8
1994 27,378 26,611 767 2.8
1995 27,492 26,622 870 3.2
1996 27,465 26,751 714 2.6
1997 28,051 27,421 630 2.2
1998 29,371 28,846 525 1.8
1999 30,059 29,506 553 1.8
2000 30,538 30,051 487 1.6
2001 30,881 30,349 532 1.7
2002 31,941 31,315 626 2.0
2003 33,566 32,906 660 2.0
2004* 33,532 32,792 739 2.2
* NOTE: 2004 represents average labor force and employment through March.
SOURCE: Texas Workforce Commission
TAMU, Office of Institutional Studies and Planning
H-8
APPENDIX I
THE 2004-2005
STRATEGIC PLANNING AND BUDGET
PROCESS
Strategic Planning and Budget Process Flowchart
June FY04 Strategic Plan status report
Present Financial Forecast
Review pay plan recommendations
City Council Strategic Planning Retreat
- Review Mission and Vision Statements
- Identify and prioritize FY05 Strategic Plan strategies
August Present Proposed FY05 Strategic Plan to City Council
Review and revise Proposed Strategic Plan
Present Proposed Budget to City Council
Review proposed Capital Improvement Program
Public Hearing on Proposed Budget
September Council adoption of FY05 Strategic Plan
Council adoption of FY05 Budget
Council adoption of Tax Rate
I -1
APPENDIX J
SCHEDULE OF REQUIREMENTS FOR:
GENERAL OBLIGATION BONDS
CERTIFICATES OF OBLIGATION
UTILITY REVENUE BONDS
DEBT SERVICE
GENERAL OBLIGATION BONDS
J-1
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B 1995 SERIES
August 1, 1995 -- $4,700,000
Street Projects - $1,140,000; Northgate - $400,000; Traffic Signals - $420,000;
Misc. Drainage - $395,000; Library - $700,000; Fire Station Relocation - $935,000;
Park Development and Improvements - $280,000; Land Purchase - $430,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH FISCAL
YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-05 300,000 5.10% 7,650 307,650
8-15-05 0 0 307,650 0
Effective Interest Rate: 5.5334% Moody's: Aaa
Net Interest Cost: $2,795,038 S & P's: AAA
Paying Agent: Texas Commerce Bank National Association
Underwriting Group: Merrill Lynch, Pierce, Ferris & Smith, Inc.
Robert W. Baird & Co., Inc.
Raymond James & Associates, Inc.
DLS Securities
Service Asset Management
Call Provisions: All Bonds maturing on or after February 15, 2006 are optional for redemption in whole or in part on February 15, 2005
or any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of the Bonds are redeemed at any
time, the particular Bonds to be redeemed shall be selected by the City in integral multiples of $5,000 within any one maturity.
J-2
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B and Refunding 1996 Series
Dec. 1, 1996 - $11,845,000
Streets, Sidewalks, and Traffic - $2,580,000; Drainage - $370,000; Library - $1,200,000;
Park - $1,150,000; Refund Series 1987 - $3,795,000; Refund Series 1989 G.O. - $1,350,000;
Refund Series 1991 G.O. - $1,425,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH FISCAL
YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-05 640,000 4.80% 111,214 751,214
8-15-05 95,854 95,854 847,068 3,655,000
2-15-06 420,000 4.90% 95,854 515,854
8-15-06 85,564 85,564 601,418 3,235,000
2-15-07 450,000 5.05% 85,564 535,564
8-15-07 74,201 74,201 609,765 2,785,000
2-15-08 460,000 5.05% 74,201 534,201
8-15-08 62,586 62,586 596,788 2,325,000
2-15-09 465,000 5.15% 62,586 527,586
8-15-09 50,613 50,613 578,199 1,860,000
2-15-10 270,000 5.25% 50,613 320,613
8-15-10 43,525 43,525 364,138 1,590,000
2-15-11 285,000 5.35% 43,525 328,525
8-15-11 35,901 35,901 364,426 1,305,000
2-15-12 300,000 5.45% 35,901 335,901
8-15-12 27,726 27,726 363,628 1,005,000
2-15-13 315,000 5.50% 27,726 342,726
8-15-13 19,064 19,064 361,790 690,000
2-15-14 335,000 5.50% 19,064 354,064
8-15-14 9,851 9,851 363,915 355,000
2-15-15 355,000 5.55% 9,851 364,851
8-15-15 0 0 364,851 0
2-15-16 0 0.00% 0 0
8-15-16 0 0 0 0
2-15-17 0 0.00% 0 0 0 0
Net Interest: 5,458,206$ Moody's: Aaa
S & P's: AAA
Paying Agent: Texas Commerce Bank National Association
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2008
through and including february 15, 2015, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February
15, 2007, or any date thereafter, at the par value thereof plus accrued interest to the date of redemption . The City reserves the right, at its
option, to redeem the Term Bonds having a stated maturity date of February 15,2017 and subject to mandatory redemption as described
herein, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 1999, or any date thereafter, at
the par value thereof plus accrued interest to the date of redemption.
J-3
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. 1998 SERIES
April 1, 1998 - $6,200,000
Streets, Sidewalks, and Traffic - $3,303,000; Drainage Improvements - $462,000;
Library - $735,000; Land and Fire Station - $430,000; Parks - $1,270,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
YEARLY
INTEREST
AMOUNT
2-15-05 280,000 6.50% 124,578 404,578
8-15-05 115,478 115,478 520,056 4,715,000 240,056
2-15-06 295,000 4.50% 115,478 410,478
8-15-06 108,841 108,841 519,319 4,420,000 224,319
2-15-07 310,000 4.55% 108,841 418,841
8-15-07 101,788 101,788 520,629 4,110,000 210,629
2-15-08 325,000 4.65% 101,788 426,788
8-15-08 94,232 94,232 521,020 3,785,000 196,020
2-15-09 340,000 4.70% 94,232 434,232
8-15-09 86,242 86,242 520,474 3,445,000 180,474
2-15-10 360,000 4.75% 86,242 446,242
8-15-10 77,692 77,692 523,934 3,085,000 163,934
2-15-11 380,000 4.85% 77,692 457,692
8-15-11 68,477 68,477 526,169 2,705,000 146,169
2-15-12 395,000 5.00% 68,477 463,477
8-15-12 58,602 58,602 522,079 2,310,000 127,079
2-15-13 415,000 5.00% 58,602 473,602
8-15-13 48,227 48,227 521,829 1,895,000 106,829
2-15-14 440,000 5.00% 48,227 488,227
8-15-14 37,227 37,227 525,454 1,455,000 85,454
2-15-15 460,000 5.10% 37,227 497,227
8-15-15 25,497 25,497 522,724 995,000 62,724
2-15-16 485,000 5.13% 25,497 510,497
8-15-16 13,069 13,069 523,566 510,000 38,566
2-15-17 510,000 5.13% 13,069 523,069 523,069 0
13,069
Net Interest Cost:3,694,415$ Moody's:Aaa
S & P's:AAA
Paying Agent:Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 155, 2009, in whole
or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2008, or any date thereafter, at the par value thereof
plus accrued interest to the date of redemption.
J-4
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 1999
APRIL 15, 1999 - PRINCIPAL - $6,230,000
Streets - $2,707,000; Thoroughfare and Sidewalk Improvements - $220,000;
Traffic Management - $540,000; Drainage - $1,458,000; City Facilities - $275,000;
Park Improvements - $930,000; Fire Station Improvements - $100,000
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT
DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
6,230,000
2-15-05 290,000 4.0000% 114,794 404,794
8-15-05 108,994 108,994 513,788 4,770,000
2-15-06 300,000 4.0000% 108,994 408,994
8-15-06 102,994 102,994 511,988 4,470,000
2-15-07 320,000 4.1000% 102,994 422,994
8-15-07 96,434 96,434 519,428 4,150,000
2-15-08 335,000 5.0000% 96,434 431,434
8-15-08 88,059 88,059 519,493 3,815,000
2-15-09 350,000 5.4000% 88,059 438,059
8-15-09 78,609 78,609 516,668 3,465,000
2-15-10 365,000 4.2500% 78,609 443,609
8-15-10 70,853 70,853 514,461 3,100,000
2-15-11 385,000 4.3000% 70,853 455,853
8-15-11 62,575 62,575 518,428 2,715,000
2-15-12 400,000 4.4000% 62,575 462,575
8-15-12 53,775 53,775 516,350 2,315,000
2-15-13 420,000 4.5000% 53,775 473,775
8-15-13 44,325 44,325 518,100 1,895,000
2-15-14 440,000 4.6000% 44,325 484,325
8-15-14 34,205 34,205 518,530 1,455,000
2-15-15 460,000 4.6500% 34,205 494,205
8-15-15 23,510 23,510 517,715 995,000
2-15-16 485,000 4.7000% 23,510 508,510
8-15-16 12,113 12,113 520,623 510,000
2-15-17 510,000 4.7500% 12,113 522,113 522,113 0
Interest Cost: 3,027,827$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2010, in
whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2009, or any date thereafter, at the par
value thereof plus accrued interest to the date of redemption.
J-5
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2000
April 13, 2000 - $8,460,000
Streets - $4,690,000; Traffic Management - $1,100,000
Parks - $1,570,000; Sidewalks and Bike Trails - $290,000; Fire Station 2 - $810,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
8,460,000
2-15-05 325,000 7.00% 178,490 503,490
8-15-05 167,115 167,115 670,605 6,280,000
2-15-06 340,000 5.25% 167,115 507,115
8-15-06 158,190 158,190 665,305 5,940,000
2-15-07 360,000 5.00% 158,190 518,190
8-15-07 149,190 149,190 667,380 5,580,000
2-15-08 380,000 5.00% 149,190 529,190
8-15-08 139,690 139,690 668,880 5,200,000
2-15-09 400,000 5.10% 139,690 539,690
8-15-09 129,490 129,490 669,180 4,800,000
2-15-10 420,000 5.15% 129,490 549,490
8-15-10 118,675 118,675 668,165 4,380,000
2-15-11 445,000 5.20% 118,675 563,675
8-15-11 107,105 107,105 670,780 3,935,000
2-15-12 470,000 5.30% 107,105 577,105
8-15-12 94,650 94,650 671,755 3,465,000
2-15-13 500,000 5.35% 94,650 594,650
8-15-13 81,275 81,275 675,925 2,965,000
2-15-14 525,000 5.40% 81,275 606,275
8-15-14 67,100 67,100 673,375 2,440,000
2-15-15 560,000 5.50% 67,100 627,100
8-15-15 51,700 51,700 678,800 1,880,000
2-15-16 590,000 5.50% 51,700 641,700
8-15-16 35,475 35,475 677,175 1,290,000
2-15-17 625,000 5.50% 35,475 660,475
8-15-17 18,288 18,288 678,763 665,000
2-15-18 665,000 5.50% 18,288 683,288 683,288 0
Interest Cost: 4,642,079$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2011, in whole or in part in principal
amounts of $5,000 or any integral multiple thereof, on February 15, 2010, or any date thereafter, at the par value thereof plus accrued interest to the date of
redemption.
J-6
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2001
August 1, 2001 - $4,140,000
Streets - $780,000; Traffic Management - $720,000
Parks - $2,140,000; Drainage - $500,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,140,000
2-15-05 140,000 4.00% 57,598 197,598
8-15-05 54,798 54,798 252,395 2,405,000
2-15-06 145,000 4.00% 54,798 199,798
8-15-06 51,898 51,898 251,695 2,260,000
2-15-07 155,000 4.00% 51,898 206,898
8-15-07 48,798 48,798 255,695 2,105,000
2-15-08 165,000 4.00% 48,798 213,798
8-15-08 45,498 45,498 259,295 1,940,000
2-15-09 170,000 4.10% 45,498 215,498
8-15-09 42,013 42,013 257,510 1,770,000
2-15-10 180,000 4.60% 42,013 222,013
8-15-10 37,873 37,873 259,885 1,590,000
2-15-11 190,000 5.50% 37,873 227,873
8-15-11 32,648 32,648 260,520 1,400,000
2-15-12 205,000 4.40% 32,648 237,648
8-15-12 28,138 28,138 265,785 1,195,000
2-15-13 215,000 4.50% 28,138 243,138
8-15-13 23,300 23,300 266,438 980,000
2-15-14 225,000 4.63% 23,300 248,300
8-15-14 18,097 18,097 266,397 755,000
2-15-15 240,000 4.75% 18,097 258,097
8-15-15 12,397 12,397 270,494 515,000
2-15-16 250,000 4.75% 12,397 262,397
8-15-16 6,459 6,459 268,856 265,000
2-15-17 265,000 4.88% 6,459 271,459 271,459 0
J-7
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2002
MARCH 1, 2002 - PRINCIPAL $6,445,000
Streets - $3,781,000; Traffic Management/Signals - $720,000; Fire Station 5 - $250,000
Parks - $129,000; Drainage - $785,000; and City Center Land - $780,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
6,445,000
2-15-05 210,000 6.25% 137,131 347,131
8-15-05 130,568 130,568 477,699 5,345,000
2-15-06 220,000 6.25% 130,568 350,568
8-15-06 123,693 123,693 474,261 5,125,000
2-15-07 230,000 4.50% 123,693 353,693
8-15-07 118,518 118,518 472,211 4,895,000
2-15-08 245,000 4.25% 118,518 363,518
8-15-08 113,312 113,312 476,830 4,650,000
2-15-09 255,000 4.25% 113,312 368,312
8-15-09 107,893 107,893 476,205 4,395,000
2-15-10 270,000 4.40% 107,893 377,893
8-15-10 101,953 101,953 479,846 4,125,000
2-15-11 285,000 4.50% 101,953 386,953
8-15-11 95,541 95,541 482,494 3,840,000
2-15-12 300,000 4.63% 95,541 395,541
8-15-12 88,603 88,603 484,144 3,540,000
2-15-13 315,000 4.88% 88,603 403,603
8-15-13 80,925 80,925 484,528 3,225,000
2-15-14 335,000 5.00% 80,925 415,925
8-15-14 72,550 72,550 488,475 2,890,000
2-15-15 350,000 5.00% 72,550 422,550
8-15-15 63,800 63,800 486,350 2,540,000
2-15-16 370,000 5.00% 63,800 433,800
8-15-16 54,550 54,550 488,350 2,170,000
2-15-17 390,000 5.00% 54,550 444,550
8-15-17 44,800 44,800 489,350 1,780,000
2-15-18 410,000 5.00% 44,800 454,800
8-15-18 34,550 34,550 489,350 1,370,000
2-15-19 435,000 5.00% 34,550 469,550
8-15-19 23,675 23,675 493,225 935,000
2-15-20 455,000 5.00% 23,675 478,675
8-15-20 12,300 12,300 490,975 480,000
2-15-21 480,000 5.13% 12,300 492,300
8-15-21 - 0 492,300 0
J-8
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2003 - JULY 9, 2003
PRINCIPAL - $4,7900,000 AT 3.75% INTEREST
Streets - $973,000; Traffic Management - $720,000; City Facilities - $780,000
Fire Station 5 - $1,317,000; and Drainage - $1,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,790,000
2-15-04 0 0.000% 113,011 113,011
8-15-04 90,813 90,813 203,823 4,790,000
2-15-05 180,000 5.000% 90,813 270,813
8-15-05 86,313 86,313 357,125 4,610,000
2-15-06 185,000 5.000% 86,313 271,313
8-15-06 81,688 81,688 353,000 4,425,000
2-15-07 190,000 5.000% 81,688 271,688
8-15-07 76,938 76,938 348,625 4,235,000
2-15-08 195,000 4.500% 76,938 271,938
8-15-08 72,550 72,550 344,488 4,040,000
2-15-09 200,000 3.250% 72,550 272,550
8-15-09 69,300 69,300 341,850 3,840,000
2-15-10 210,000 3.000% 69,300 279,300
8-15-10 66,150 66,150 345,450 3,630,000
2-15-11 215,000 3.000% 66,150 281,150
8-15-11 62,925 62,925 344,075 3,415,000
2-15-12 225,000 3.000% 62,925 287,925
8-15-12 59,550 59,550 347,475 3,190,000
2-15-13 230,000 3.000% 59,550 289,550
8-15-13 56,100 56,100 345,650 2,960,000
2-15-14 240,000 3.125% 56,100 296,100
8-15-14 52,350 52,350 348,450 2,720,000
2-15-15 250,000 3.375% 52,350 302,350
8-15-15 48,131 48,131 350,481 2,470,000
2-15-16 260,000 3.500% 48,131 308,131
8-15-16 43,581 43,581 351,713 2,210,000
2-15-17 275,000 3.625% 43,581 318,581
8-15-17 38,597 38,597 357,178 1,935,000
2-15-18 285,000 3.750% 38,597 323,597
8-15-18 33,253 33,253 356,850 1,650,000
2-15-19 300,000 3.875% 33,253 333,253
8-15-19 27,441 27,441 360,694 1,350,000
2-15-20 315,000 4.000% 27,441 342,441
8-15-20 21,141 21,141 363,581 1,035,000
2-15-21 330,000 4.000% 21,141 351,141
8-15-21 14,541 14,541 365,681 705,000
2-15-22 345,000 4.125% 14,541 359,541
8-15-22 7,425 7,425 366,966 360,000
2-15-23 360,000 4.125% 7,425 367,425
Total Interest: 2,130,580$
J-9
DEBT SERVICE
ESTIMATED SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2004 AND REFUNDING
PRINCIPAL - $12,940,000
Streets - $1,050,000; Traffic Signals and Safety System Improvements - $550,000;
Police Station New addditon/Renovations - $3,310,000; City Centre Building $645,000
Park Facility Upgrades - $150,000; Fire Station #3 Relocation - $400,000
Drainage - $855,000; Refund Series 1991 - $750,000; Refund Series 1994 - $2,750,000; Refund Series 1995 - $2,650,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
12,940,000
2-15-05 630,000 2.00% 410,391 1,040,391
8-15-05 260,057 260,057 1,300,448 12,310,000
2-15-06 835,000 3.00% 260,057 1,095,057
8-15-06 247,532 247,532 1,342,589 11,475,000
2-15-07 825,000 2.63% 247,532 1,072,532
8-15-07 236,704 236,704 1,309,236 10,650,000
2-15-08 820,000 2.88% 236,704 1,056,704
8-15-08 224,916 224,916 1,281,620 9,830,000
2-15-09 865,000 4.00% 224,916 1,089,916
8-15-09 207,616 207,616 1,297,533 8,965,000
2-15-10 1,125,000 5.00% 207,616 1,332,616
8-15-10 179,491 179,491 1,512,108 7,840,000
2-15-11 1,130,000 5.00% 179,491 1,309,491
8-15-11 151,241 151,241 1,460,733 6,710,000
2-15-12 1,135,000 5.00% 151,241 1,286,241
8-15-12 122,866 122,866 1,409,108 5,575,000
2-15-13 895,000 4.00% 122,866 1,017,866
8-15-13 104,966 104,966 1,122,833 4,680,000
2-15-14 550,000 4.00% 104,966 654,966
8-15-14 93,966 93,966 748,933 4,130,000
2-15-15 335,000 4.13% 93,966 428,966
8-15-15 87,057 87,057 516,023 3,795,000
2-15-16 350,000 4.25% 87,057 437,057
8-15-16 79,619 79,619 516,676 3,445,000
2-15-17 365,000 4.30% 79,619 444,619
8-15-17 71,772 71,772 516,391 3,080,000
2-15-18 380,000 4.38% 71,772 451,772
8-15-18 63,459 63,459 515,231 2,700,000
2-15-19 400,000 4.50% 63,459 463,459
8-15-19 54,459 54,459 517,919 2,300,000
2-15-20 420,000 4.50% 54,459 474,459
8-15-20 45,009 45,009 519,469 1,880,000
2-15-21 435,000 4.63% 45,009 480,009
8-15-21 34,950 34,950 514,959 1,445,000
2-15-22 460,000 4.75% 34,950 494,950
8-15-22 24,025 24,025 518,975 985,000
2-15-23 480,000 4.75% 24,025 504,025
8-15-23 12,625 12,625 516,650 505,000
2-15-24 505,000 5.00% 12,625 517,625
8-15-24 0 0 517,625 0
J-10
DEBT SERVICE
CERTIFICATES OF OBLIGATION
J-11
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-05 345,000 5.00%72,838 417,838
8-15-05 64,213 64,213 482,051 2,420,000
2-15-06 130,000 5.00%64,213 194,213
8-15-06 60,963 60,963 255,176 2,290,000
2-15-07 140,000 5.00% 60,963 200,963
8-15-07 57,463 57,463 258,426 2,150,000
2-15-08 145,000 5.00%57,463 202,463
8-15-08 53,838 53,838 256,301 2,005,000
2-15-09 155,000 5.10%53,838 208,838
8-15-09 49,886 49,886 258,724 1,850,000
2-15-10 165,000 5.13%49,886 214,886
8-15-10 45,658 45,658 260,543 1,685,000
2-15-11 170,000 5.20%45,658 215,658
8-15-11 41,238 41,238 256,895 1,515,000
2-15-12 180,000 5.30%41,238 221,238
8-15-12 36,468 36,468 257,705 1,335,000
2-15-13 190,000 5.35%36,468 226,468
8-15-13 31,385 31,385 257,853 1,145,000
2-15-14 205,000 5.40%31,385 236,385
8-15-14 25,850 25,850 262,235 940,000
2-15-15 215,000 5.50%25,850 240,850
8-15-15 19,938 19,938 260,788 725,000
2-15-16 230,000 5.50%19,938 249,938
8-15-16 13,613 13,613 263,550 495,000
2-15-17 240,000 5.50%13,613 253,613
8-15-17 7,013 7,013 260,625 255,000
2-15-18 255,000 5.50%7,013 262,013 262,013 0
Net Interest:1,932,554$ Moody's:Aaa
S & P's:AAA
Paying Agent:Chase Bank of Texas
Technology and Fiber Optic Projects - $348,000; Business Park - $250,000; Fire Station #2 - $210,000
Call Provisions: The City reserves the right, at its option, to redeem Obligations having stated maturates on and after February 15, 2011,
in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2010, or any date thereafter, at the par
value thereof plus accrued interest to the date of redemption.
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000
April 13, 2000 - $4,050,000
Street Projects - $2,390,000; Park Projects - $726,000
Neighborhood CIP - $50,000; Debt Issuance - $76,000
J-12
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000 A
Principal - $8,100,000
Debt Issuance - $115,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-05 590,000 6.75% 167,548 757,548
8-15-05 147,635 147,635 905,183 5,615,000
2-15-06 250,000 6.75%147,635 397,635
8-15-06 139,198 139,198 536,833 5,365,000
2-15-07 265,000 4.75%139,198 404,198
8-15-07 132,904 132,904 537,101 5,100,000
2-15-08 280,000 4.75%132,904 412,904
8-15-08 126,254 126,254 539,158 4,820,000
2-15-09 290,000 4.80%126,254 416,254
8-15-09 119,294 119,294 535,548 4,530,000
2-15-10 310,000 4.85%119,294 429,294
8-15-10 111,776 111,776 541,070 4,220,000
2-15-11 325,000 4.90%111,776 436,776
8-15-11 103,814 103,814 540,590 3,895,000
2-15-12 340,000 5.00%103,814 443,814
8-15-12 95,314 95,314 539,128 3,555,000
2-15-13 360,000 5.10%95,314 455,314
8-15-13 86,134 86,134 541,448 3,195,000
2-15-14 380,000 5.20%86,134 466,134
8-15-14 76,254 76,254 542,388 2,815,000
2-15-15 405,000 5.25%76,254 481,254
8-15-15 65,623 65,623 546,876 2,410,000
2-15-16 425,000 5.30%65,623 490,623
8-15-16 54,360 54,360 544,983 1,985,000
2-15-17 455,000 5.40%54,360 509,360
8-15-17 42,075 42,075 551,435 1,530,000
2-15-18 480,000 5.50%42,075 522,075
8-15-18 28,875 28,875 550,950 1,050,000
2-15-19 510,000 5.50%28,875 538,875
8-15-19 14,850 14,850 553,725 540,000
2-15-20 540,000 5.50%14,850 554,850 554,850 0
Interest:4,141,330$
Northgate Parking Garage - $6,385,000; Land Acquisition - $1,600,000
J-13
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2001
August 2, 2001- $3,650,000
Veterans Park - $865,000; Neighborhood CIP - $75,000
2nd Street - $490,000; Debt Issuance - $52,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-05 485,000 4.00% 50,431 535,431
8-15-05 40,731 40,731 576,161 1,790,000
2-15-06 465,000 4.38%40,731 505,731
8-15-06 30,559 30,559 536,289 1,325,000
2-15-07 60,000 4.00%30,559 90,559
8-15-07 29,359 29,359 119,918 1,265,000
2-15-08 65,000 4.00%29,359 94,359
8-15-08 28,059 28,059 122,418 1,200,000
2-15-09 70,000 4.10%28,059 98,059
8-15-09 26,624 26,624 124,683 1,130,000
2-15-10 75,000 4.20%26,624 101,624
8-15-10 25,049 25,049 126,673 1,055,000
2-15-11 80,000 4.30%25,049 105,049
8-15-11 23,329 23,329 128,378 975,000
2-15-12 85,000 4.40%23,329 108,329
8-15-12 21,459 21,459 129,788 890,000
2-15-13 90,000 4.50%21,459 111,459
8-15-13 19,434 19,434 130,893 800,000
2-15-14 95,000 4.63%19,434 114,434
8-15-14 17,237 17,237 131,671 705,000
2-15-15 100,000 4.75%17,237 117,237
8-15-15 14,862 14,862 132,099 605,000
2-15-16 105,000 4.75%14,862 119,862
8-15-16 12,368 12,368 132,230 500,000
2-15-17 115,000 4.88%12,368 127,368
8-15-17 9,565 9,565 136,933 385,000
2-15-18 120,000 4.90%9,565 129,565
8-15-18 6,625 6,625 136,190 265,000
2-15-19 130,000 5.00%6,625 136,625
8-15-19 3,375 3,375 140,000 135,000
2-15-20 135,000 5.00%3,375 138,375 0
Net Interest:965,724$
Technology and Fiber Optic Projects - $1,843,000; Business Park - $200,000
J-14
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2002
March 1, 2002 - Principal $14,480,000
City Facilities - $2,255,000; Wolf Pen Creek - $2,300,000
Street Projects - $8,891,000
Debt Issuance Cost $67,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
14,480,000
2-15-05 1,045,000 4.25% 287,331 1,332,331
8-15-05 265,125 265,125 1,597,456 11,410,000
2-15-06 1,070,000 4.25%265,125 1,335,125
8-15-06 242,388 242,388 1,577,513 10,340,000
2-15-07 1,100,000 4.25%242,388 1,342,388
8-15-07 219,013 219,013 1,561,400 9,240,000
2-15-08 880,000 4.25%219,013 1,099,013
8-15-08 200,313 200,313 1,299,325 8,360,000
2-15-09 515,000 4.25%200,313 715,313
8-15-09 189,369 189,369 904,681 7,845,000
2-15-10 540,000 4.25%189,369 729,369
8-15-10 177,894 177,894 907,263 7,305,000
2-15-11 570,000 4.38%177,894 747,894
8-15-11 165,425 165,425 913,319 6,735,000
2-15-12 600,000 4.50%165,425 765,425
8-15-12 151,925 151,925 917,350 6,135,000
2-15-13 635,000 4.63%151,925 786,925
8-15-13 137,241 137,241 924,166 5,500,000
2-15-14 665,000 4.75%137,241 802,241
8-15-14 121,447 121,447 923,688 4,835,000
2-15-15 705,000 5.00%121,447 826,447
8-15-15 103,822 103,822 930,269 4,130,000
2-15-16 740,000 5.00%103,822 843,822
8-15-16 85,322 85,322 929,144 3,390,000
2-15-17 780,000 5.00%85,322 865,322
8-15-17 65,822 65,822 931,144 2,610,000
2-15-18 825,000 5.00% 65,822 890,822
8-15-18 45,197 45,197 936,019 1,785,000
2-15-19 870,000 5.00%45,197 915,197
8-15-19 23,447 23,447 938,644 915,000
2-15-20 915,000 5.13%23,447 938,447
8-15-20 0 0 938,447 0
Net Interest:5,926,213$
Equipment and Technology - $967,000;
J-15
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2003
December 5, 2002 - Principal $1,000,000
Equipment $993,432
Debt Issuance Cost $6,568
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-15-05 195,000 2.500% 11,425 206,425
8-15-05 8,988 8,988 215,413 615,000
2-15-06 200,000 2.500%8,988 208,988
8-15-06 6,488 6,488 215,475 415,000
2-15-07 205,000 3.000%6,488 211,488
8-15-07 3,413 3,413 214,900 210,000
2-15-08 210,000 3.250%3,413 213,413
8-15-08 0 0 213,413 0
Net Interest:93,898$
J-16
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2003 A
July 9, 2003 - Principal $780,000
Streets Project $750,000
Debt Issuance Cost $30,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE EACH
FISCAL YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
780,000
2-15-05 30,000 3.350% 14,451 44,451
8-15-05 13,949 13,949 58,400 750,000
2-15-06 30,000 3.500%13,949 43,949
8-15-06 13,424 13,424 57,373 720,000
2-15-07 30,000 3.500%13,424 43,424
8-15-07 12,899 12,899 56,323 690,000
2-15-08 30,000 3.500%12,899 42,899
8-15-08 12,374 12,374 55,273 660,000
2-15-09 35,000 3.500%12,374 47,374
8-15-09 11,761 11,761 59,135 625,000
2-15-10 35,000 3.300%11,761 46,761
8-15-10 11,184 11,184 57,945 590,000
2-15-11 35,000 2.900%11,184 46,184
8-15-11 10,676 10,676 56,860 555,000
2-15-12 35,000 3.000%10,676 45,676
8-15-12 10,151 10,151 55,828 520,000
2-15-13 40,000 3.200%10,151 50,151
8-15-13 9,511 9,511 59,663 480,000
2-15-14 40,000 3.400%9,511 49,511
8-15-14 8,831 8,831 58,343 440,000
2-15-15 40,000 3.600%8,831 48,831
8-15-15 8,111 8,111 56,943 400,000
2-15-16 40,000 3.700%8,111 48,111
8-15-16 7,371 7,371 55,483 360,000
2-15-17 45,000 3.900%7,371 52,371
8-15-17 6,494 6,494 58,865 315,000
2-15-18 45,000 4.000%6,494 51,494
8-15-18 5,594 5,594 57,088 270,000
2-15-19 50,000 4.000% 5,594 55,594
8-15-19 4,594 4,594 60,188 220,000
2-15-20 50,000 4.150%4,594 54,594
8-15-20 3,556 3,556 58,150 170,000
2-15-21 55,000 4.150%3,556 58,556
8-15-21 2,415 2,415 60,971 115,000
2-15-22 55,000 4.200%2,415 57,415
8-15-22 1,260 1,260 58,675 60,000
2-15-23 60,000 4.200%1,260 61,260 61,260
Net Interest:355,196$
J-17
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
CERTIFICATES OF OBLIGATION SERIES 2004
PRINCIPAL - $9,415,000
Electric Projects $4,720,000; Wastewater Projects $4,000,000 Business Park $500,000, Debt Issueance $195,000
DATE
ESTIMATED
PRINCIPAL
AMOUNT
INTEREST
RATE
ESTIMATED
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT
DATE
TOTAL DUE
EACH YEAR
ESTIMATED
PRINCIPAL
AMOUNT
OUTSTANDING
9,415,000
2-15-05 505,000 2.00% 297,198 802,198
8-15-05 183,279 183,279 985,477 8,910,000
2-15-06 330,000 2.25% 183,279 513,279
8-15-06 179,566 179,566 692,845 8,580,000
2-15-07 340,000 2.63% 179,566 519,566
8-15-07 175,104 175,104 694,670 8,240,000
2-15-08 345,000 2.88% 175,104 520,104
8-15-08 170,144 170,144 690,248 7,895,000
2-15-09 360,000 3.13% 170,144 530,144
8-15-09 164,519 164,519 694,664 7,535,000
2-15-10 370,000 3.50% 164,519 534,519
8-15-10 158,044 158,044 692,564 7,165,000
2-15-11 385,000 3.75% 158,044 543,044
8-15-11 150,826 150,826 693,870 6,780,000
2-15-12 400,000 4.00% 150,826 550,826
8-15-12 142,826 142,826 693,651 6,380,000
2-15-13 415,000 4.00% 142,826 557,826
8-15-13 134,526 134,526 692,351 5,965,000
2-15-14 430,000 4.00% 134,526 564,526
8-15-14 125,926 125,926 690,451 5,535,000
2-15-15 450,000 4.13% 125,926 575,926
8-15-15 116,644 116,644 692,570 5,085,000
2-15-16 470,000 4.25% 116,644 586,644
8-15-16 106,657 106,657 693,301 4,615,000
2-15-17 490,000 4.30% 106,657 596,657
8-15-17 96,122 96,122 692,779 4,125,000
2-15-18 510,000 4.38% 96,122 606,122
8-15-18 84,966 84,966 691,088 3,615,000
2-15-19 535,000 4.50% 84,966 619,966
8-15-19 72,928 72,928 692,894 3,080,000
2-15-20 560,000 4.50% 72,928 632,928
8-15-20 60,328 60,328 693,256 2,520,000
2-15-21 585,000 4.63% 60,328 645,328
8-15-21 46,800 46,800 692,128 1,935,000
2-15-22 615,000 4.75% 46,800 661,800
8-15-22 32,194 32,194 693,994 1,320,000
2-15-23 645,000 4.75% 32,194 677,194
8-15-23 16,875 16,875 694,069 675,000
2-15-24 675,000 5.00% 16,875 691,875 691,875 0
Interest: 4,733,745
J-18
DEBT SERVICE
UTILITY REVENUE BONDS
J-19
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1995
August 1, 1995, $6,000,000
Electric Projects - $3,000,000; Water Projects - $1,800,000;
Wastewater Projects - $1,200,000
PAYMENT
DATE
PRINCIPAL
AMOUNT
INTEREST
RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2-1-05 300,000 6.25% 99,300 399,300
8-1-05 89,925 89,925 489,225 3,300,000
2-1-06 300,000 5.25% 89,925 389,925
8-1-06 82,050 82,050 471,975 3,000,000
2-1-07 300,000 5.30% 82,050 382,050
8-1-07 74,100 74,100 456,150 2,700,000
2-1-08 300,000 5.40% 74,100 374,100
8-1-08 66,000 66,000 440,100 2,400,000
2-1-09 300,000 5.50% 66,000 366,000
8-1-09 57,750 57,750 423,750 2,100,000
2-1-10 300,000 5.50% 57,750 357,750
8-1-10 49,500 49,500 407,250 1,800,000
2-1-11 300,000 5.50% 49,500 349,500
8-1-11 41,250 41,250 390,750 1,500,000
2-1-12 300,000 5.50% 41,250 341,250
8-1-12 33,000 33,000 374,250 1,200,000
2-1-13 300,000 5.50% 33,000 333,000
8-1-13 24,750 24,750 357,750 900,000
2-1-14 300,000 5.50% 24,750 324,750
8-1-14 16,500 16,500 341,250 600,000
2-1-15 300,000 5.50% 16,500 316,500
8-1-15 8,250 8,250 324,750 300,000
2-1-16 300,000 5.50% 8,250 308,250 308,250 0
Net Interest Cost: $3,722,850 Moody's: Aaa
Effective Interest Rate: 5.64% S & P's: AAA
Paying Agent & Registrar: Texas Commerce National Bank National Association
Underwriting Group: Merrill Lynch, Pierce, Ferris & Smith, Inc.
Robert W. Baird & Co., Inc.
Raymond james & Associates, Inc.
DLS Securities
Service Asset Management
Call Provisions: All Bonds maturing on or after February 1, 2006 are optional for redemption in whole or in part on February 1, 2005 or
any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of the Bonds are redeemed at any time,
the particular Bonds to be redeemed shall be selected by the City in integral multiples of $5,000 within any one maturity.
J-20
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1996
December 1, 1996, $10,110,000
Electric Projects - $3,700,000; Water Projects - $3,200,000;
Wastewater Projects - $500,000; Refunding (URB SERIES 1990, Years 2001 - 2006) - $2,710,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
10,110,000
8-1-97 336,080 336,080 336,080
2-1-98 250,000 4.05% 252,060 502,060 9,860,000
8-1-98 246,998 246,998 749,058
2-1-99 260,000 4.15% 246,998 506,998
8-1-99 241,603 241,603 748,600 9,600,000
2-1-00 270,000 4.30% 241,603 511,603
8-1-00 235,798 235,798 747,400 9,330,000
2-1-01 680,000 4.40% 235,798 915,798
8-1-01 220,838 220,838 1,136,635 8,650,000
2-1-02 685,000 4.50% 220,838 905,838
8-1-02 205,425 205,425 1,111,263 7,965,000
2-1-03 690,000 4.60% 205,425 895,425
8-1-03 189,555 189,555 1,084,980 7,275,000
2-1-04 700,000 4.70% 189,555 889,555
8-1-04 173,105 173,105 1,062,660 6,575,000
2-1-05 805,000 4.80% 173,105 978,105
8-1-05 153,785 153,785 1,131,890 5,770,000
2-1-06 810,000 4.90% 153,785 963,785
8-1-06 133,940 133,940 1,097,725 4,960,000
2-1-07 340,000 5.05% 133,940 473,940
8-1-07 125,355 125,355 599,295 4,620,000
2-1-08 360,000 5.05% 125,355 485,355
8-1-08 116,265 116,265 601,620 4,260,000
2-1-09 375,000 5.15% 116,265 491,265
8-1-09 106,609 106,609 597,874 3,885,000
2-1-10 400,000 5.25% 106,609 506,609
8-1-10 96,109 96,109 602,718 3,485,000
2-1-11 420,000 5.35% 96,109 516,109
8-1-11 84,874 84,874 600,983 3,065,000
2-1-12 445,000 5.45% 84,874 529,874
8-1-12 72,748 72,748 602,621 2,620,000
2-1-13 470,000 5.50% 72,748 542,748
8-1-13 59,823 59,823 602,570 2,150,000
2-1-14 495,000 5.50% 59,823 554,823
8-1-14 46,210 46,210 601,033 1,655,000
2-1-15 520,000 5.55% 46,210 566,210
8-1-15 31,780 31,780 597,990 1,135,000
2-1-16 550,000 5.60% 31,780 581,780
8-1-16 16,380 16,380 598,160 585,000
2-1-17 585,000 5.60% 16,380 601,380 617,760 0
Net Interest Cost: 5,702,533$ Moody's: Aaa
S & P's: AAA
Paying Agent: Texas Commerce Bank National Association
Underwriters:Southwest Securities
Rauscher Pierce Refsnes, Inc.
Coastal Securities
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2008 through
and including February 1, 2017, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 1, 2007, or
any date thereafter, at the par value thereof plus accrued interest to the date of redemption.
J-21
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1998
April 1, 1998, $2,700,000
WasteWater Projects
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL
AMOUNT
OUTSTANDING
2,700,000
2-1-99 120,575 120,575
8-1-99 72,345 72,345 192,920 2,700,000
2-1-00 100,000 6.500% 72,345 172,345
8-1-00 69,095 69,095 241,440 2,600,000
2-1-01 105,000 6.500% 69,095 174,095
8-1-01 65,683 65,683 239,778 2,495,000
2-1-02 110,000 6.500% 65,683 175,683
8-1-02 62,108 62,108 237,790 2,385,000
2-1-03 110,000 6.500% 62,108 172,108
8-1-03 58,533 58,533 230,640 2,275,000
2-1-04 115,000 6.500% 58,533 173,533
8-1-04 54,795 54,795 228,328 2,160,000
2-1-05 125,000 6.500% 54,795 179,795
8-1-05 50,733 50,733 230,528 2,035,000
2-1-06 130,000 5.625% 50,733 180,733
8-1-06 47,076 47,076 227,809 1,905,000
2-1-07 135,000 4.550% 47,076 182,076
8-1-07 44,005 44,005 226,081 1,770,000
2-1-08 140,000 4.650% 44,005 184,005
8-1-08 40,750 40,750 224,755 1,630,000
2-1-09 145,000 4.750% 40,750 185,750
8-1-09 37,306 37,306 223,056 1,485,000
2-1-10 155,000 4.800% 37,306 192,306
8-1-10 33,586 33,586 225,893 1,330,000
2-1-11 160,000 4.900% 33,586 193,586
8-1-11 29,666 29,666 223,253 1,170,000
2-1-12 170,000 5.000% 29,666 199,666
8-1-12 25,416 25,416 225,083 1,000,000
2-1-13 180,000 5.000% 25,416 205,416
8-1-13 20,916 20,916 226,333 820,000
2-1-14 190,000 5.050% 20,916 210,916
8-1-14 16,119 16,119 227,035 630,000
2-1-15 200,000 5.100% 16,119 216,119
8-1-15 11,019 11,019 227,138 430,000
2-1-16 210,000 5.125% 11,019 221,019
8-1-16 5,638 5,638 226,656 220,000
2-1-17 220,000 5.125% 5,638 225,638 225,638 0
Net Interest Cost: 1,610,150$ Moody's: Aaa
S & P's: AAA
Paying Agent: Chase Bank of Texas National Association
Underwriting Group: First Southwest
Paying Agent: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2009, in whole or
J-22
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds ‐ SERIES 2000
April 13, 2000 ‐ $10,500,000
Water Projects ‐ $4,500,000; Wastewater Projects ‐ $6,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
10,500,000
2‐15‐05 445,000 7.00% 249,520 694,520
8‐15‐05 233,945 233,945 928,465 8,655,000
2‐15‐06 470,000 7.00% 233,945 703,945
8‐15‐06 217,495 217,495 921,440 8,185,000
2‐15‐07 495,000 5.00% 217,495 712,495
8‐15‐07 205,120 205,120 917,615 7,690,000
2‐15‐08 525,000 5.00% 205,120 730,120
8‐15‐08 191,995 191,995 922,115 7,165,000
2‐15‐09 550,000 5.10% 191,995 741,995
8‐15‐09 177,970 177,970 919,965 6,615,000
2‐15‐10 580,000 5.10% 177,970 757,970
8‐15‐10 163,180 163,180 921,150 6,035,000
2‐15‐11 615,000 5.20% 163,180 778,180
8‐15‐11 147,190 147,190 925,370 5,420,000
2‐15‐12 650,000 5.25% 147,190 797,190
8‐15‐12 130,128 130,128 927,318 4,770,000
2‐15‐13 685,000 5.30% 130,128 815,128
8‐15‐13 111,975 111,975 927,103 4,085,000
2‐15‐14 725,000 5.40% 111,975 836,975
8‐15‐14 92,400 92,400 929,375 3,360,000
2‐15‐15 770,000 5.50% 92,400 862,400
8‐15‐15 71,225 71,225 933,625 2,590,000
2‐15‐16 815,000 5.50% 71,225 886,225
8‐15‐16 48,813 48,813 935,038 1,775,000
2‐15‐17 865,000 5.50% 48,813 913,813
8‐15‐17 25,025 25,025 938,838 910,000
2‐15‐18 910,000 5.50% 25,025 935,025 935,025 0
Net Interest Cost: 6,099,459$ Moodyʹs: Aaa
S & Pʹs: AAA
Paying Agent: Chase Bank of Texas National Association
Underwriting Group: First Southwest
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2011, in whole or in part in
principal amounts of $5,000 or any integral multiple thereof, on February 1, 2010, or any date thereafter, at the par value thereof plus accrued interest to the
date of redemption. If less than all of the Bonds are to be redeemed, the City may select the maturities of Bonds to be redeemed. If less than all the Bonds of
any maturity are to be redeemed, the Paying Agent/Registrar will determine by lot the Bonds, or portions thereof, within such maturity to be redeemed.
J-23
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2001
August 1, 2001 - PRINCIPAL $23,500,000
Water Projects $12,400,000, Wastewater Projects $11,100,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
2-15-05 785,000 4.50% 517,481 1,302,481
8-15-05 499,819 499,819 1,802,300 20,660,000
2-15-06 830,000 4.50% 499,819 1,329,819
8-15-06 481,144 481,144 1,810,963 19,830,000
2-15-07 875,000 4.50% 481,144 1,356,144
8-15-07 461,456 461,456 1,817,600 18,955,000
2-15-08 925,000 4.50% 461,456 1,386,456
8-15-08 440,644 440,644 1,827,100 18,030,000
2-15-09 975,000 5.00% 440,644 1,415,644
8-15-09 416,269 416,269 1,831,913 17,055,000
2-15-10 1,030,000 5.50% 416,269 1,446,269
8-15-10 387,944 387,944 1,834,213 16,025,000
2-15-11 1,090,000 5.50% 387,944 1,477,944
8-15-11 357,969 357,969 1,835,913 14,935,000
2-15-12 1,150,000 4.40% 357,969 1,507,969
8-15-12 332,669 332,669 1,840,638 13,785,000
2-15-13 1,215,000 4.50% 332,669 1,547,669
8-15-13 305,331 305,331 1,853,000 12,570,000
2-15-14 1,285,000 4.60% 305,331 1,590,331
8-15-14 275,776 275,776 1,866,108 11,285,000
2-15-15 1,360,000 4.70% 275,776 1,635,776
8-15-15 243,816 243,816 1,879,593 9,925,000
2-15-16 1,435,000 4.75% 243,816 1,678,816
8-15-16 209,735 209,735 1,888,551 8,490,000
2-15-17 1,515,000 4.80% 209,735 1,724,735
8-15-17 173,375 173,375 1,898,110 6,975,000
2-15-18 1,600,000 4.875% 173,375 1,773,375
8-15-18 134,375 134,375 1,907,750 5,375,000
2-15-19 1,695,000 5.00% 134,375 1,829,375
8-15-19 92,000 92,000 1,921,375 3,680,000
2-15-20 1,790,000 5.00% 92,000 1,882,000
8-15-20 47,250 47,250 1,929,250 1,890,000
2-15-21 1,890,000 5.00% 47,250 1,937,250 1,937,250 0
J-24
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2002
March 1, 2002 - PRINCIPAL $18,215,000
Electric Projects $4,440,000; Water Projects $6,300,000, Wastewater Projects $10,000,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
18,215,000
2-15-05 585,000 4.00% 426,872 1,011,872
8-15-05 415,172 415,172 1,427,043 16,545,000
2-15-06 620,000 4.00% 415,172 1,035,172
8-15-06 402,772 402,772 1,437,943 15,925,000
2-15-07 650,000 4.00% 402,772 1,052,772
8-15-07 389,772 389,772 1,442,543 15,275,000
2-15-08 685,000 4.00% 389,772 1,074,772
8-15-08 376,072 376,072 1,450,843 14,590,000
2-15-09 725,000 4.13% 376,072 1,101,072
8-15-09 361,118 361,118 1,462,190 13,865,000
2-15-10 765,000 6.00% 361,118 1,126,118
8-15-10 338,168 338,168 1,464,287 13,100,000
2-15-11 805,000 6.00% 338,168 1,143,168
8-15-11 314,018 314,018 1,457,187 12,295,000
2-15-12 850,000 6.00% 314,018 1,164,018
8-15-12 288,518 288,518 1,452,537 11,445,000
2-15-13 895,000 4.67% 288,518 1,183,518
8-15-13 267,620 267,620 1,451,139 10,550,000
2-15-14 940,000 4.77% 267,620 1,207,620
8-15-14 245,201 245,201 1,452,821 9,610,000
2-15-15 995,000 4.88% 245,201 1,240,201
8-15-15 220,923 220,923 1,461,124 8,615,000
2-15-16 1,045,000 4.98% 220,923 1,265,923
8-15-16 194,903 194,903 1,460,826 7,570,000
2-15-17 1,100,000 5.08% 194,903 1,294,903
8-15-17 166,963 166,963 1,461,865 6,470,000
2-15-18 1,160,000 5.13% 166,963 1,326,963
8-15-18 137,209 137,209 1,464,171 5,310,000
2-15-19 1,225,000 5.19% 137,209 1,362,209
8-15-19 105,420 105,420 1,467,629 4,085,000
2-15-20 1,290,000 5.24% 105,420 1,395,420
8-15-20 71,622 71,622 1,467,042 2,795,000
2-15-21 1,360,000 5.13% 71,622 1,431,622
8-15-21 36,772 36,772 1,468,394 1,435,000
2-15-22 1,435,000 5.13% 36,772 1,471,772 1,471,772 0
Total Interest 10,842,740
J-25
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 REFUNDING
December 5, 2002 ‐ PRINCIPAL $11,160,000
REFUNDING URB SERIES 1993 YEARS 2004‐2013, AND URB SERIES 1994 YEARS 2005‐2014
Electric Projects; Water Projects, Wastewater Projects
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
2‐1‐05 1,180,000 4.00% 216,141 1,396,141
8‐1‐05 192,541 192,541 1,588,681 9,615,000
2‐1‐06 1,170,000 4.00% 192,541 1,362,541
8‐1‐06 169,141 169,141 1,531,681 8,445,000
2‐1‐07 1,155,000 4.50% 169,141 1,324,141
8‐1‐07 143,153 143,153 1,467,294 7,290,000
2‐1‐08 1,140,000 3.50% 143,153 1,283,153
8‐1‐08 123,203 123,203 1,406,356 6,150,000
2‐1‐09 1,120,000 3.75% 123,203 1,243,203
8‐1‐09 102,203 102,203 1,345,406 5,030,000
2‐1‐10 1,100,000 4.00% 102,203 1,202,203
8‐1‐10 80,203 80,203 1,282,406 3,930,000
2‐1‐11 1,075,000 4.00% 80,203 1,155,203
8‐1‐11 58,703 58,703 1,213,906 2,855,000
2‐1‐12 1,055,000 4.00% 58,703 1,113,703
8‐1‐12 37,603 37,603 1,151,306 1,800,000
2‐1‐13 1,035,000 4.13% 37,603 1,072,603
8‐1‐13 16,256 16,256 1,088,859 765,000
2‐1‐14 765,000 4.25% 16,256 781,256 781,256
Total Interest 2,799,655
J-26
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 A
JULY 9, 2003 - PRINCIPAL $4,850,000
Electric Projects $4,850,000
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
4,850,000
2-15-05 185,000 3.000% 88,091 273,091
8-15-05 85,316 85,316 358,406 4,665,000
2-15-06 190,000 2.500% 85,316 275,316
8-15-06 82,941 82,941 358,256 4,475,000
2-15-07 195,000 2.500% 82,941 277,941
8-15-07 80,503 80,503 358,444 4,280,000
2-15-08 200,000 2.500% 80,503 280,503
8-15-08 78,003 78,003 358,506 4,080,000
2-15-09 205,000 3.500% 78,003 283,003
8-15-09 74,416 74,416 357,419 3,875,000
2-15-10 210,000 4.000% 74,416 284,416
8-15-10 70,216 70,216 354,631 3,665,000
2-15-11 220,000 4.000% 70,216 290,216
8-15-11 65,816 65,816 356,031 3,445,000
2-15-12 225,000 4.000% 65,816 290,816
8-15-12 61,316 61,316 352,131 3,220,000
2-15-13 235,000 4.000% 61,316 296,316
8-15-13 56,616 56,616 352,931 2,985,000
2-15-14 245,000 3.125% 56,616 301,616
8-15-14 52,788 52,788 354,403 2,740,000
2-15-15 255,000 3.250% 52,788 307,788
8-15-15 48,644 48,644 356,431 2,485,000
2-15-16 265,000 3.500% 48,644 313,644
8-15-16 44,006 44,006 357,650 2,220,000
2-15-17 275,000 3.625% 44,006 319,006
8-15-17 39,022 39,022 358,028 1,945,000
2-15-18 290,000 3.750% 39,022 329,022
8-15-18 33,584 33,584 362,606 1,655,000
2-15-19 300,000 3.875% 33,584 333,584
8-15-19 27,772 27,772 361,356 1,355,000
2-15-20 315,000 4.000% 27,772 342,772
8-15-20 21,472 21,472 364,244 1,040,000
2-15-21 330,000 4.000% 21,472 351,472
8-15-21 14,872 14,872 366,344 710,000
2-15-22 345,000 4.125% 14,872 359,872
8-15-22 7,756 7,756 367,628 365,000
2-15-23 365,000 4.250% 7,756 372,756 372,756 0
Interest: 2,169,066
J-27
APPENDIX K
GENERAL & ADMINISTRATIVE
TRANSFERS
GENERAL AND ADMINISTRATIVE TRANSFERS
The General and Administrative Transfers
are used to reflect the cost of 2 types of
activities.
The first is to recover the costs of
administrative services to the areas which
are using those services. For example,
transfers are used to reflect the cost of
services received from administrative
activities in the General Fund, such as
accounting, purchasing, technology, and
human resources services.
Costs are allocated based on the results of
an annual cost allocation plan done in the
early part of the budget process.
The transfers are also used as a mechanism
to recover the cost of projects that may be
budgeted in an operating fund, but are
being funded from a different source. For
example, the Parks Department budgets for
a number of activities that are funded from
the Hotel/Motel Fund through the General
and Administrative Transfer.
The following page includes the schedule
for the General and Administrative
Transfers for FY 05. Most of the transfers
come into the General Fund from other
operating funds receiving the services.
Just under $6.3 million is proposed to be
allocated to the General Fund from various
other funds. This includes $705,386 for
drainage maintenance activities from the
Drainage Utility Fund. Also included is
$654,182 for the Community Development
administrative functions and $355,396 for
parks related projects funded out of the
Hotel/Motel Fund. It also includes $434,511
related to proposed service level
adjustments in the General Fund that are
approved to be funded in part by sources
other than the General Fund.
$2.16 million is proposed to be allocated to
the Utility Customer Service Fund from the
five utility funds. Funds are also
transferred from the Water and Wastewater
Funds to the Electric Fund for
administrative services provided by the
Electric Fund.
K-1
FY 04 FY 05 FY 05 FY 05
Total Approved Aproved Base Approved Total Approved
Budget Budget SLAs Budget
To General Fund:
Community Development 667,804$ 632,182$ 22,000$ 654,182$
Parks Xtra Education 31,062 33,125 0 33,125
Hotel Motel 267,671 270,000 8,000 278,000
Wolf Pen Creek 75,762 77,396 0 77,396
Drainage Operations 625,943 578,233 127,153 705,386
Electric 588,421 593,901 64,887 658,788
Water 306,286 324,930 14,663 339,593
Wastewater 299,842 305,156 16,042 321,198
Sanitation 366,623 387,847 3,146 390,993
BVSWMA 388,264 407,564 2,370 409,934
Parking Enterprise 21,898 22,578 776 23,354
Utility Billing 490,481 460,497 2,586 463,083
Court Technology Fund 0 10,610 12,580 23,190
Court Security Fund 48,548 18,174 0 18,174
Insurance Funds
Empl. Benefits 49,520 53,820 0 53,820
Prop. Casualty 126,645 124,277 0 124,277
Worker's Comp 126,645 136,277 0 136,277
Fleet 134,043 148,825 1,293 150,118
Print/Mail 45,829 38,481 431 38,912
Communications 100,000 110,000 517 110,517
General Capital Projects
Street Projects 350,000 444,812 74,737 519,549
Parks Projects 20,000 10,000 0 10,000
General Government 120,720 173,420 29,137 202,557
Parks Escrow Projects 10,000 10,000 0 10,000
New Conference Center 41,340 0 0 0
Business Park 0 25,000 4,200 29,200
Utility Capital Projects
Electric Projects 18,082 21,977 0 21,977
Water Projects 150,000 154,654 25,984 180,638
Wastewater Projects 140,852 74,764 12,562 87,326
Drainage 172,302 168,132 11,447 179,579
General Fund Total 5,784,583$ 5,816,632$ 434,511$ 6,251,143$
To Utility Customer Service:
Electric $1,269,929 1,272,750$ 0$ 1,272,750$
Water 697,977 699,528 0 699,528
Wastewater 81,210 81,361 0 81,361
Drainage 25,000 25,000 0 25,000
Sanitation 81,210 81,361 0 81,361
Utility Customer Service 2,155,326$ 2,160,000$ 0$ 2,160,000$
To Electric Fund:
Water 197,500$ 239,100$ 0$ 239,100$
Wastewater 197,500 239,100 0 239,100
Electric Fund Total 395,000$ 478,200$ 0$ 478,200$
To Water Fund:
Wastewater 285,000$ 0$ 0$ 0$
Water Fund Total 285,000$ 0$ 0$ 0$
To Fleet Services Fund:
General 0 0 51,487 51,487
Parking Enterprise Fund 0 0 95 95
Electric 0 0 24,801 24,801
Water 0 0 9,628 9,628
Wastewater 0 0 20,644 20,644
Sanitation 0 0 39,159 39,159
BVSWMA 0 0 845 845
Utility Billing 0 0 1,010 1,010
Communications 0 0 505 505
Print/Mail 0 0 126 126
Communications Fund Total 0$ 0$ 148,300$ 148,300$
Total All Funds 8,619,909$ 8,454,832$ 582,811$ 9,037,643$
FY 05 Approved General and Administrative Transfer Worksheet
K-2
APPENDIX L
FY 2004-2005 STRATEGIC PLAN
STRATEGIES AND IMPLEMENTATION
PLANS
Core Services Vision Statement
We will provide high quality customer focused basic city services at a reasonable cost.
Strategy #1 We will provide infrastructure with the capacity to meet current and projected projects.
Drainage programs- develop solutions for key drainage problems (ongoing)
Electric, water, and wastewater services (ongoing)
Technology services (ongoing)
Solid Waste / Landfill programs (ongoing)
Cemetery services (medium-term)
Strategy #2 We will promote public safety and health.
Police protection (ongoing)
Interagency public safety coordination (ongoing)
Fire / EMS services - Revise Fire Department Master Plan, Opening of Station #5 and
relocation of station #3 (ongoing)
Emergency management services (ongoing)
Health services with the Brazos County Health Department (ongoing)
Animal control and adoption through the Brazos Animal Shelter (ongoing)
Work with TX DOT on pedestrian safety issues (medium-term)
Work with TX DOT on railroad safety issues (medium-term)
Strategy #3 We will promote effective communication (interdepartmentally and with the public)
Utilize television (medium-term)
City Marketing plan (short-term)
E-Government implementation (long-term)
Employee communication plan (ongoing)
Alternate communication with Public (short-term)
Advisory board communication (short-term)
Strategy #4 We will rehabilitate infrastructure as needed.
Update older infrastructure (ongoing)
Implement Southside rehabilitation plan (medium-term)
Strategy #5 We will provide streets, traffic and transportation systems.
Street programs (ongoing)
Traffic programs (ongoing)
Regional transportation programs (ongoing)
Work with TxDOT on plans to improve state highways in College Station (ongoing)
Improve connectivity (ongoing)
Address traffic congestion (ongoing)
Cooperation with TxDOT for landscaping capital projects (short-term)
Work with TxDOT to improve gateway appearance in College Station (short-term)
L-1
Strategy #6 We will provide a workplace that encourages excellence.
Training and development programs (short-term)
Recognition systems (ongoing)
Performance evaluation systems (ongoing)
Creativity and innovation in service delivery (ongoing)
L-2
Parks and Leisure Services Vision Statement
We will promote a wide range of leisure, recreational and cultural arts opportunities.
Strategy #1 We will maintain an integrated parks system driven by connectivity.
Park Maintenance Standards (medium-term)
Urban forestry management plan (long-term)
Greenway/bikeway plans that foster connectivity (medium-term)
Public appearance issues (on-going)
Strategy #2 We will promote programs and facilities that target all age groups
Parks more intergenerational (ongoing)
Leisure service programs (medium-term)
Cooperative efforts with the City of Bryan and CSISD on joint programming and
facilities (ongoing)
Veterans Park Phase 2 (medium-term)
Five-year Parks Capital Improvement Projects (medium-term)
Soccer field light direction (short-term)
Activities that enhance and serve the community (ongoing)
Strategy #3 We will promote cultural arts.
Performing art (short-term)
Strategic placement of public art (ongoing)
Library services improvement (ongoing)
Performing arts facilities development (long-term)
Develop a museum (long-term)
Strategy #4 We will pursue regional planning and development efforts
Regional planning and develop initiative (long term)
L-3
Planning and Development Vision Statement
We will promote a well-planned community
Strategy #1 We will continue to revise and guide the development process through the use of
progressive building and development codes/standards
Revise the technical standards for infrastructure construction (short-term)
Adopt the 2003 International Codes (short-term)
Initiate rezoning to implement results from Small Area Plans (short-term)
Update Park land dedication ordinance (short-term)
Prepare design standards for big box and large retail developments (short-term)
Modify standards for Sexually Oriented Enterprises (short-term)
Revise the drainage ordinance (UDO Section 7.8) (short-term)
Revise the Subdivision Regulations (UDO Article 8) (short-term)
Revise the technical standards for site design (short-term)
Update the Northgate design district ordinance (short-term)
Establishment of redevelopment plan and implementation team with the Economic
Development Department (medium-term)
Ordinance updates for clarification including: non-conforming uses, signs,
joint/shared access, site development standards etc. (medium-term)
Become a best practice development review process City (ongoing)
Annual reviews of the UDO and Comprehensive Plan (ongoing)
Website updates and improvements (ongoing)
Strategy #2 We will support regional transportation planning.
Annual transportation summit (ongoing)
Utilize the MPO to encourage the County to develop a transportation plan. (medium-
term)
Develop an intermodal transportation action plan (long-term)
Strategy #3 We will provide for a well planned community
Provide Neighborhood Services (ongoing)
Implementation of bike master plan (ongoing)
Update Greenway master plan (short-term)
Guide growth through planned annexation (ongoing)
L-4
Economic Development Vision Statement
We will promote a strong and diverse economic environment.
Strategy #1 We will promote the development of strategic areas
Promote commercial development in the Wolf Pen district (on-going)
Promote development in Crescent Pointe through infrastructure development and
rezoning (medium-term)
Strategy #2 We will continue to strengthen and diversify the tax and job base.
Pursue engineering and development of a second class “A” business park for
continued recruitment of technology companies (long-term)
Pursue updates of incentives guidelines (short-term)
Incorporate Research Valley Partnership branding (on-going)
Enhance marketing mechanisms utilized to target site location consultants, real estate
professionals, and business executives (short-term)
Strategy #3 We will promote tourism.
Continue development of Hotel/Conference Center (long-term)
Support Convention and Visitors Bureau efforts to explore development/recruitment
of a new tourism venue (ongoing)
Strategy #4 We will promote revitalization and redevelopment
Promote redevelopment of targeted commercial properties and areas (ongoing)
Promote redevelopment of targeted multi-family properties (ongoing)
Target CDBG funds to infrastructure rehabilitation and public facility improvements
(ongoing)
Target CDBG funds, HOME funds and Cedar Creek proceeds for affordable housing
projects and programs (ongoing)
L-5
APPENDIX M
GLOSSARY
GLOSSARY
A
Activity Center: The lowest level at which costs
for operations are maintained.
Ad Valorem Tax: A tax based on the value of
property.
Appropriation: A legal authorization granted by
the Council to make or incur
expenditures/expenses for specific purposes.
B
Budget: A plan, approved by the Council, of
financial operation embodying an estimate of
proposed expenditures/expenses for the fiscal
year and the proposed means of funding these
expenditure estimates.
BVSWMA: Brazos Valley Solid Waste
Management Agency. BVSWMA was formed
under a joint solid waste management
agreement between the cities of College Station
and Bryan to cooperatively operate a joint
landfill facility for the proper disposal of solid
waste for the two cities and outside customers.
C
Capital/Major Project Expenditure/Expense: An
expenditure/expense that results in the
acquisition or addition of a fixed asset or the
improvement to an existing fixed asset.
Cash Basis: Method of accounting and
budgeting that recognizes revenues when
received and expenditures when paid.
Certificate of Obligation (C.O.): Long-term debt
that is authorized by the City Council and does
not require prior voter approval.
Certified Annual Financial Report (CAFR): The
published results of the City’s annual audit.
Charter of Accounts: A chart detailing the
system of general ledger accounts.
City Council: The current elected officials of the
City as set forth in the City's Charter.
City Manager: The individual appointed by the
City Council who is responsible for the
administration of City affairs.
Capital Improvement Program (CIP): A multi-
year program of projects that address both
repair and replacement of existing infrastructure
as well as the development of new facilities to
accommodate future growth.
Capital Outlay: A disbursement of money which
results in the acquisition or addition to fixed
assets.
Competitive bidding process: The process
following State law requiring that for purchases
of $15,000 or more, a city must advertise, solicit,
and publicly open sealed bids from prospective
vendors. After a review period, the Council
then awards the bid to the successful bidder.
Contract Obligation Bonds: Long-term debt that
places the assets purchased or constructed as a
part of the security for the issue.
Current Expense: An obligation as a result of an
incurred expenditure/expense due for payment
within a twelve (12) month period.
Current Revenue: The revenues or resources of a
City convertible to cash within a twelve (12)
month period.
D
Debt Service: The annual amount of money
necessary to pay the interest and principal (or
sinking fund contribution) on outstanding debt.
M-1
Department: Separate branch of operation in the
organization structure.
Division: Unit of a department.
E
Effectiveness Measure: Measure that
demonstrates whether a program is
accomplishing its intended results. These
should show the impact of the program.
Efficiency Measure: This is a ratio of inputs to
outputs. For example: cost per inspection, calls
for service per officer.
Emergency: An unexpected occurrence, i.e.,
damaging weather conditions, that require the
unplanned use of City funds.
Encumbrance: Obligation to expend
appropriated monies as a result of a processed
purchase order or a contract for purchases
legally entered on behalf of the City.
Enterprise Funds: Funds that are used to
represent the economic results of activities that
are maintained similar to those of private
business, where revenues are recorded when
earned and expenses are recorded as resources
are used.
Equity: See Fund Balance.
Expenditure/Expense: Decrease in net financial
resources for the purpose of acquiring goods or
services. The General Fund recognizes
expenditures and the Proprietary Funds
recognize expenses.
F
Fiscal year: 12 month budget period, generally
extending from October 1st through the
following September 30th.
Fixed Assets: Asset of a long-term nature which
are intended to continue to be held or used, such
as land, building, improvements other than
buildings, machinery, and equipment.
FTE: Full Time Equivalent. A position that is
equivalent to a full-time 40 hour work week.
This is the method by which temporary/seasonal
and part-time workers are accounted for.
Fund: An independent fiscal and accounting
entity with a self-balancing set of accounts
recording cash and/or other resources together
with all related liabilities, obligations, reserves,
and equities which are segregated for the
purpose of carrying on specific activities or
attaining certain objectives.
Fund Balance (Equity): The excess of fund assets
over liabilities. Accumulated balances are the
result of continual excess of revenues over
expenditures/expenses. A negative fund
balance is a deficit balance.
G
GAAP: See Generally Accepted Accounting
Principles.
General and Administrative Costs: Costs
associated with the administration of City
services.
General Fund: The City fund used to account for
all financial resource and expenditures of the
City except those required to be accounted for in
another fund.
General Ledger: The collection of accounts
reflecting the financial position and results of
operations for the City.
Generally Accepted Accounting Principles
(GAAP): Uniform minimum standards of and
guidelines to financial accounting and reporting
as set forth by the Governmental Accounting
Standards Board (GASB).
M-2
General Obligation Bonds: Bonds for whose
payment the full faith and credit of the City has
been pledged.
GFOA: Government Finance Officers
Association of the United States and Canada.
Governmental Accounting Standards Board
(GASB): The authoritative accounting and
financial reporting standard-setting body of
government agencies.
Governmental Funds: Funds that are
maintained on a modified accrual basis with an
emphasis on when cash is expended or
obligated and revenues are recorded when
measurable and available.
I
Internal Service Funds: Generally accounted for
similar to enterprise funds. These funds are
used to account for enterprise types of activities
for the benefit of city departments such as fleet
maintenance, self insurance, and print/mail.
Implementation Plan: The specific actions that
will be taken to implement a strategy within the
City’s strategic plan.
Investments: Securities held for the production
of income, generally in the form of interest.
L
Line Item Budget: The presentation of the City's
adopted budget in a format presenting each
Department's approved expenditure/expense by
specific account.
Long-Term Debt: Obligation of the City with a
remaining maturity term of more that one (1)
year.
M
Mission Statement: Purpose of the organization;
why the organization exists and whom it
benefits.
Modified Accrual Basis: The basis of accounting
in which revenues are recognized when they
become measurable and available to finance
expenditures of the current period.
Expenditures are recognized when the goods or
services are received.
N
Net Working Capital: Current Assets less
Current Liabilities in an enterprise or internal
service fund.
Non-Recurring Revenues: Resources recognized
by the City that are unique and occur only one
time or without pattern.
O
Official Budget: The budget as adopted by the
Council.
One-Time Revenues: See Non-Recurring
Revenues.
Operating Budget: A plan, approved by the
Council, of financial operations embodying an
estimate of proposed expenditures/expenses for
the fiscal year and the proposed means of
financing them.
Output Measure: This is the quantity of work
produced or generated.
P
Performance Measure: Tool to determine the
levels of service are being provided by the
organization.
Proprietary Funds: See Utility Funds.
R
Reserves: An account used to designate a
portion of the fund balance (equity) as legally
segregated for a specific future use.
Retained Earnings: The equity account reflecting
the accumulated earnings of the Utility Funds.
M-3
Revenues (Resources): An increase in assets due
to the performance of a service or the sale of
goods. in the General Fund, revenues are
recognized when earned, measurable, and
reasonably assured to be received within 60
days.
Risk: The liability, either realized or potential,
related to the City's daily operations.
S
Service Level: The current outcomes and
services provided to citizens and customers by
the City as approved in the annual budget.
Service Level Adjustment (SLA): Request for
additional resources requiring a decision by
management and council and justified on the
basis of adding to or reducing services and/or
performance improvements.
Sinking Fund: A fund which is accumulated
through periodic contributions which must be
placed in the sinking fund so that the total
contributions plus their compounded earnings
will be sufficient to redeem the sinking fund
bonds when they mature.
Strategy: A policy choice that identifies
purposes, policies, programs, actions, decisions,
or resource allocations that define what path the
City will take to move toward the visions and
why that path has been chosen.
T
Tax Levy: The total amount of taxes imposed by
the City on taxable property, as determined by
the Brazos County Appraisal District, within the
City's corporate limits.
Transfers: A legally authorized funding transfer
between fund in which one fund is responsible
for the initial receipt and the other fund is
responsible for the actual disbursement.
User-Based Fee/Charge: A monetary fee or
charge placed upon the user of services of the
City.
U
Utility Funds: The funds used to account for the
operations of the City's electric, water, sanitary
sewer, and solid waste disposal activities.
Undesignated Fund Balance: The portion of the
fund balance that is unencumbered from any
obligation of the City.
Utility Revenue Bond: Debt issued by the City
and approved by the Council for which
payment is secured by pledged utility revenue.
V
Vision Statements: Description of what the
community should look like in the future.
Based on the Council’s values, they provide
direction about the intended impact the
organization should have on the community.
Provide answers to the preamble, “As a result of
our efforts, citizens will...”
M-4