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HomeMy WebLinkAbout03/23/2009 - Regular Agenda Packet - Landmark CommissionAGENDA LANDMARK COMMISSION Regular Meeting Monday, March 23, 2009, at 4:30 PM City Hall Council Chambers 1101 Texas Avenue College Station, Texas 1. Call meeting to order. 2. Here Visitors. At this time, the Chairman will open the floor to citizens wishing to address the Commission on historic preservation issues not already scheduled on today’s agenda. The citizen presentations will be limited to three minutes in order to accommodate everyone who wishes to address the Commission and to allow adequate time for completion of the agenda items. The Commission will receive the information, ask city staff to look into the matter, or will place the matter on a future agenda for discussion. (A recording is made of the meeting; please give your name and address for the record). 3. Consideration, discussion, and possible action on Absence Requests from meetings. 4. Consideration, discussion, and possible action to approve Meeting Minutes. · January 27, 2009 Minutes · February 23, 2009 Minutes 5. Presentation and discussion regarding the Landmark Commission Calendar of Upcoming Meetings. · April 15-17, 2009, Annual Historic Preservation Conference, Lakeway, Texas · April 27, 2009 ~ Landmark Commission Regular Meeting, Council Chambers, 5:00 p.m. 6. Discussion and possible action relating to the neighborhood meeting with the Oakwood Addition (March 10, 2009). 7. Presentation, possible action, and discussion regarding the Landmark Commission Rules and Procedures. 8. Discussion and possible action regarding future guest speakers and topics. 9. Discussion and possible action on future agenda items – A Landmark Commission member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any 1 deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10. Adjourn. Notice is hereby given that a Regular Meeting of the LandMark Commission, College Station, Texas will be held on the Monday, March 23, 2009 at 4:30 pm at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the _____ day of _____, 2009, at _______ CITY OF COLLEGE STATION, TEXAS By _____________________________ Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Landmark Commission of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on _____, 2009, at _____ and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________ by _________________________. Dated this _____ day of_____________, 2009. CITY OF COLLEGE STATION, TEXAS By_____________________________ Subscribed and sworn to before me on this the day of_______________, 2009. Notary Public- Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. 2 Page 1 of 3 MINUTES LANDMARK COMMISSION Tuesday, January 27, 2009 12:00 p.m. City Hall Council Chambers 1101 Texas Ave. College Station, Texas 77840 Commission Members Present: Chairman Scott Shafer, Hillary Jessup, Joseph Williams, Wajahat Mirza, Shawn Carlson, Rodney Hill, William Lancaster and Alternates Jerry Cooper and Gaines West Staff Present: Planning Administrator Molly Hitchcock, Senior Planner Lindsay Kramer, Staff Assistant Deborah Grace-Rosier, Staff Assistant Amber Carter Others Present: Henry Mayo AGENDA ITEM NO. 1: Oath of office. Staff Assistant Deborah Grace-Rosier administered the Oath of office to all commissioners and alternates. AGENDA ITEM NO. 2: Call meeting to order. Chairman Shafer called the meeting to order at 12:05 p.m. AGENDA ITEM NO. 3: Hear visitors. None. AGENDA ITEM NO. 4: Presentation and discussion regarding the general responsibilities of Landmark Commission. (MH) Introductions were made among the commissioners. Planning Administrator Molly Hitchcock discussed the general responsibilities of the Landmark Commission. Among these responsibilities are the review of reports submitted by consultants and nomination of properties for historical recognition to state and federal levels. Focus is the protection of historic resources, through zoning & recommendations. 3 Page 2 of 3 This board will make recommendations on ordinances to the Planning & Zoning Commission and to City Council, as well as recommendations on changes to the Comprehensive Plan. The Landmark Commission will also take final action on Certificates of Appropriateness and Certificates of Demolition once there is a historical overlay in place. AGENDA ITEM NO. 5: Presentation and discussion regarding the general responsibilities of appointees to a City of College Station citizen committee, including items such as absence requests, conflicts of interest, and open meeting training. (LK) Senior Planner Lindsay Kramer discussed the contents of binders provided for each Commissioner and Alternate which included general information regarding service to a City of College Station citizen committee as well as some information gathered from the Unified Development Ordinance and other sources pertaining specifically to Historic Preservation and the Landmark Commission. Commissioner Jessup brought up a question regarding meetings of the Oakwood Neighborhood Association which may regularly have four or more members of the Landmark Commission present. Staff resolved to look into the legalities of having a quorum present and whether the meetings needed to be publicly posted as a result. AGENDA ITEM NO. 6: Presentation, discussion, and possible action on a regular meeting date and time. (MH) Discussion ensued regarding the schedules of the Commissioners and a consensus was reached for a regular meeting date and time of the fourth Monday of the month at 5 p.m., as needed, with the next meeting of the Landmark Commission to take place Monday, February 23, 2009, at 5 p.m. AGENDA ITEM NO. 7: Presentation and discussion regarding proposed rules and procedures for the Landmark Commission. (LK) Senior Planner Lindsay Kramer referred the Commission to proposed rules and procedures which were available in their binders to be reviewed prior to the next meeting of the Landmark Commission. AGENDA ITEM NO. 8: Presentation and discussion regarding the City of College Station Historic Resources Windshield Survey of the Eastgate and Southside Neighborhoods. (MH) 4 Page 3 of 3 Planning Administrator Molly Hitchcock presented copies of the report submitted by consultant Quimby McCoy detailing potentially appropriate areas for Historic Overlay. AGENDA ITEM NO. 9: Presentation and discussion regarding the proposed contract for historic preservation training and a designation report and design guidelines for a proposed Historic Preservation Overlay rezoning. (LK) Planning Administrator Molly Hitchcock discussed a proposed contract with consultant Quimby McCoy for more in depth study of one of the areas identified as potentially appropriate for Historic Overlay. AGENDA ITEM NO. 10: Presentation and discussion regarding the Landmark Commission Calendar of Upcoming Meetings. Planning Administrator Molly Hitchcock opened discussion to make Commissioners aware of upcoming meetings. AGENDA ITEM NO. 11: Discussion and possible action on future agenda items. Alternate Jerry Cooper asked about the time frame as to when the Commission may be making decisions on Historic Preservation Overlay rezonings and applications for Certificates of Appropriateness and Demolition. Lindsay Kramer replied that we hope to have more information regarding those details at the next meeting. AGENDA ITEM NO. 12: Adjourn. Commissioner Shafer motioned to adjourn. The motion was seconded by Commissioner Jessup; motion passed (7-0). Meeting adjourned at 12:58 p.m. APPROVED: _______________________ Scott Shafer, Chairman ATTEST: _______________________ Amber Carter, Staff Assistant 5 Page 1 of 3 MINUTES LANDMARK COMMISSION Monday, February 23, 2009 5:00 p.m. City Hall Council Chambers 1101 Texas Ave. College Station, Texas 77840 Commission Members Present: Chairman Scott Shafer, Hillary Jessup, Joseph Williams, Wajahat Mirza, Shawn Carlson, Rodney Hill, William Lancaster and Alternates Jerry Cooper and Gaines West Staff Present: Planning & Development Services Director Bob Cowell, First Assistant City Attorney Mary Ann Powell, Senior Planner Lindsay Kramer, Staff Planner Lauren Hovde, Staff Assistant Amber Carter Others Present: Mrs. Lancaster, Edsel Jones AGENDA ITEM NO. 1: Call meeting to order. Chairman Shafer called the meeting to order at 5:03 p.m. AGENDA ITEM NO. 2: Hear visitors. None. AGENDA ITEM NO. 3: Consideration, discussion, and possible action to approve meeting Minutes. Chairman Shafer suggested reviewing the attached minutes from the previous meeting prior to the next meeting, at which time the minutes could be approved. AGENDA ITEM NO. 4: Presentation and discussion regarding quorums and open meetings requirements. (MAP) First Assistant City Attorney Powell presented requirements regarding quorums and open meetings requirements. AGENDA ITEM NO. 5: Presentation and discussion regarding draft rules and procedures for the Landmark Commission. (LK) 6 Page 2 of 3 Chairman Shafer opened the discussion regarding the use of alternates to the Landmark Commission. Senior Planner Kramer presented several options. The consensus was to have the alternates act as full members of the Commission for the sake of discussion of items before the Commission, though voting would be restricted to the absence of other Commission members and would rotate between the two alternates. In situations in which the Commission is not at a full seven members, though a quorum of regular members is present, the consensus was to utilize the alternates in an effort to complete the full Commission. AGENDA ITEM NO. 6: Presentation and discussion regarding the City of College Station Historic Resources Windshield Survey of the Eastgate and Southside Neighborhoods. (LK) Senior Planner Kramer presented copies of several maps included in the Windshield Survey by Quimby McCoy and discussed some aspects of what is included in the report and how Quimby McCoy went about obtaining that information in order to better familiarize Commission members with the report. AGENDA ITEM NO. 7: Presentation and discussion regarding a proposed contract for historic preservation training and a designation report and design guidelines for a proposed Historic Preservation Overlay rezoning. (LK) Senior Planner Kramer discussed a proposed contract with Quimby McCoy for historic preservation training as well as a designation report and design guidelines for a proposed Historic Preservation Overlay district for the Oakwood Addition. AGENDA ITEM NO. 8: Presentation and discussion regarding the Landmark Commission Calendar of Upcoming Meetings. Senior Planner Kramer opened the discussion to make Commissioners aware of upcoming meetings. AGENDA ITEM NO. 9: Discussion and possible action on future agenda items. Commissioner West suggested inviting experts from other cities as well as Texas A&M University to come and speak to the Commission for informational purposes. Commissioner West inquired as to efforts on the City’s part which might be undertaken in order to make the public more aware of the creation and purpose of the Landmark Commission. 7 Page 3 of 3 AGENDA ITEM NO. 10: Adjourn. Chairman Shafer motioned to adjourn. The motion was seconded by Commissioner Jessup; motion passed (7-0). Meeting adjourned at 6:05 p.m. APPROVED: _______________________ Scott Shafer, Chairman ATTEST: _______________________ Amber Carter, Staff Assistant 8 Landmark Commission January 21, 2009 Page 1 of 4 Rules of Procedure City of College Station ~ Landmark Commission Rules of Procedure Draft Article 1. Authority 1.1 Section 2.4.C.4 of the City of College Station Unified Development Ordinance authorizes the Landmark Commission to adopt its own rules of procedure. Article 2. Purpose, Powers and Duties 2.1 Purpose The purpose of the Commission is to exercise the powers authorized by the College Station City Council under the City of College Station Code of Ordinances and applicable State statutes regarding historic preservation and related matters. 2.2 Powers and Duties The Landmark Commission shall have the powers and duties authorized in Article 2, Development Review Bodies of the Unified Development Ordinance and any other applicable ordinances or laws to make recommendations regarding proposed historic preservation overlay zoning, and determine the issuance of Certificates of Appropriateness and Demolition. The Landmark Commission may also establish subcommittees as needed. Article 3. Organization and Officers 3.1 Appointment The Landmark Commission shall consist of those members appointed by the City Council in accordance with the UDO, and assigned to Positions 1-7 for the purpose of recordkeeping. Appointments are made at times as determined by the City Council. Upon taking the Official Oath of Office given by the City Secretary or designee, the Commissioners shall attend meetings in an official capacity. A Chairperson shall be appointed annually by the City Council. 3.2 Membership and Terms A. Terms 9 Landmark Commission January 21, 2009 Page 2 of 4 Rules of Procedure Terms of members of the Landmark Commission shall be as provided in the Unified Development Ordinance. Commissioners with expiring terms seeking reappointment must formally reapply in writing for consideration. Staff shall inform Commissioners of term expiration by January 31st of the year in which their term expires. B. Term Limits Terms of office shall be as provided in the Unified Development Ordinance. E. Alternates Alternates shall be invited to participate in meetings as voting members whenever there is any absent Commissioner, even if there is a sufficient quorum. The order of which alternate is chosen shall be alternated between the two alternates by meeting. Alternates may attend all meetings as non- voting members. D. Vacancies Vacancies shall be filled as provided in the Unified Development Ordinance. Article 4. Meetings and Procedures 4.1 Meetings Members of the Landmark Commission shall meet monthly as determined by the Chairman. All meetings of the Commission where a quorum is present shall be open to the public. Special meetings or workshops of the Landmark Commission may be called by the Chair or upon request of a majority of the Commission to the chair. 4.2 Quorum A quorum is a majority of the number of members of the Commission. Four (4) members shall constitute a quorum for the transaction of any business. Any recommendation advanced to the Planning and Zoning Commission and the City Council without a majority of positive votes from those members present shall be deemed a negative report. No business shall be conducted or action taken without a quorum of the Commission present. 4.3 Absences In accordance with College Station Ordinance No. 2406, Commissioners shall submit an absence request to the staff liaison. 4.4 Conflict-of-Interest The conflict-of-interest laws require that a member file an affidavit and abstain from participating in, and voting on, items in which a member has a substantial interest. Members of the Commission should refer to SECTIONS 114, 115, AND 116 OF THE COLLEGE STATION CITY CHARTER, CHAPTERS 171 ET SEQ. AND 212.017 OF THE TEXAS LOCAL GOVERNMENT CODE to determine whether the member may have a conflict of interest. Additionally, a member is encouraged to contact the Administrator, being the Planning and Development Services Director or designee, and/or the City Attorney prior to the meeting at which the item will be considered by the Commission. 10 Landmark Commission January 21, 2009 Page 3 of 4 Rules of Procedure 4.5 Order of Business The order of business shall generally be conducted as follows: A. Regular Meeting Hear Citizens. Recognition of Affidavits of Conflict-of-Interest. Regular Agenda Items. Discussion and possible action on future agenda items. Adjourn. C. Order of Presentation Generally, regular items on the agenda shall adhere to the following sequence, unless modified as necessary by the Chair: Public Hearing Items: p Presentation of staff report p Questions of staff by the Commission p Open Public Hearing p Applicant invited to address the Commission p Public invited to address the Commission p Close Public Hearing p Discussion and Action by the Commission Non-Public Hearing Items: p Presentation of staff report p Questions of staff by the Commission p Applicant invited to address the Commission at the discretion of the Chair p Discussion and Action by the Commission 4.6 Rules of Order The Commission shall adopt Robert’s Rules of Order for the conduct of its meetings. 4.7 Minutes The Landmark Commission shall keep minutes of its proceedings, showing the vote of each member upon each question, or, if absent or failing to vote, indicating that fact and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the Administrator and shall be a public record. Minutes shall be signed by the Chairman after the Commission approves them. 4.8 Staff The Administrator shall provide staff, as needed, to the Landmark Commission. 4.9 City Attorney The City Attorney is the legal advisor and attorney for the City and all offices and departments. The Administrator shall consult and cooperate with the City Attorney 11 Landmark Commission January 21, 2009 Page 4 of 4 Rules of Procedure on legal issues pertaining to historic preservation matters. The City Attorney or his/her designee may attend Landmark Commission meetings as necessary. Article 5. Continuing Education 5.1 Continuing Education As citizen volunteers appointed to the Landmark Commission, Commissioners are encouraged to attend training and continuing education opportunities, as provided by the City of College Station, the Texas Historical Commission, or other professional organizations. 5.2 Annual Training Orientation will occur on an annual basis to train new members of the Landmark Commission. This orientation will include review of the Rules of Procedure and the City’s ordinances pertaining to historic preservation. Article 6. Amendments 6.1 Amendments The Commission may amend the Rules of Procedure at its discretion by a majority vote of the Commission. 6.2 Conflict In the case of any conflict between any Ordinance or applicable law and these Rules, the Ordinance or applicable law shall take precedence. PASSED, ADOPTED and APPROVED this ___ day of ____________, 2009. APPROVED: _____________________________, Chair, Landmark Commission ATTEST: _____________________________ Connie Hooks, City Secretary 12