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Home My WebLink About11/21/2016 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION NOVEMBER 21, 2016 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Blanche Brick Jerome Rektorik Linda Harvell Barry Moore Julie Schultz, absent James Benham City Staff: Student Liaison Kelly Templin, City Manager Spencer Davis, VP Student Affairs Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Mooney at 7:03 p.m. on Monday, November 21, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektorik, the City Council voted six (6) for and none (0) opposed, to accept the Absence Request from Councilmember Schultz. The motion carried unanimously. Hear Visitors Comments Ben Roper, 5449 Prairie Dawn Ct.,came before Council to honor the service and sacrifice of Army Sgt. Gerardo Moreno. Christopher Gold, 713 Lincoln Avenue, reported on a group project he and other students have been working on, examining the current green space infrastructure in College Station, comments attached. RM111016 Minutes Page 1 CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • November 10, 2016 Workshop • November 10, 2016 Regular Meeting 2b.Presentation,possible action,and discussion on a professional services contract(Contract No. 17300146) with Halff Associates in the amount of $530,177 for the professional engineering services related to the design of the Capstone & Barron Alignment project. 2c. Presentation, possible action, and discussion on the School Resource Officer interlocal agreement with the College Station Independant School District. 2d. Presentation, possible action, and discussion regarding a $203,469 construction contract with Palomares Construction, Inc. for sidewalk improvements along Eisenhower, Live Oak, Cross Street, and San Saba. 2e.Presentation,possible action,and discussion on renewing the annual contract for gasoline and diesel fuel(Contract#15-006)with Brenco Marketing Corporation (Bryan, TX) for one (1)year; and authorize the annual estimated expenditures of$900,000. 2f. Presentation, possible action, and discussion concerning award of contract 17300007 in the amount of$580,400 to purchase and install replacement Screw Lift Pumps 1 & 4 at the Carters Creek Wastewater Treatment Plant. 2g. Presentation, possible action, and discussion regarding renewal of contract #15-036 to Brazos Paving, Inc. in an amount not to exceed $907,200 for concrete curb, gutter and flatwork installation. 2h. Presentation, possible action, and discussion regarding Resolution 11-21-16-2h, authorizing a License Agreement with Pitman Custom Homes, LP allowing an approximately 0.0022 acre encroachment into a public utility easement located at Lot 4A, Block 2, Section 7, Phase 2, Creek Meadows Subdivision, according to the amending plat recorded in Volume 13225, Page 187 of the Official Records of Brazos County, Texas. Item 2d was pulled from consideration. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektorik,the City Council voted six(6)for and none(0)opposed,to approve the Consent Agenda, less item 2d. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion on the annual review of the Comprehensive Plan and the annual review of the Unified Development Ordinance (UDO). RM111016 Minutes Page 2 Jessica Bullock and Jennifer Paz, Planning and Development Services, reported that the Unified Development Ordinance and Comprehensive Plan both call for an annual review of the respective document. The review is organized by project type and assesses significant actions and accomplishments during the past year that further implementation of the Plan. The annual review of the Unified Development Ordinance and Comprehensive Plan is part of an ongoing effort to keep the documents current and relevant. At approximately 7:26 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:26 p.m. No action was required. 2. Public Hearing, presentation, possible action, and discussion approving Ordinance 2016- 3843, vacating and abandoning a 0.76 acre portion of a called 50-foot wide Public Access Easement as described in Volume 11019, Page 281 of the Official Public Records of Brazos County, Texas, said portion of easement lying in Lot 1R, Block 5, Greens Prairie Center, Phase 2A, and Lot 1A-R, Block 3, Caprock Crossing, according to the plat recorded in Volume 12687, Page 174 of the Official Public Records of Brazos County, Texas. Carol Cotter, Planning and Development Services, noted that this Public Access Easement(PAE) abandonment will accommodate future development of the subject property. The PAE was originally intended to accommodate a Public Way, however, this portion of the Public Way is no longer needed so the developer has requested that the PAE be abandoned. At approximately 7:29 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:29 p.m. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Benham,the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3843, vacating and abandoning a 0.76 acre portion of a called 50-foot wide Public Access Easement as described in Volume 11019, Page 281 of the Official Public Records of Brazos County, Texas, said portion of easement lying in Lot 1R, Block 5, Greens Prairie Center, Phase 2A, and Lot 1A- R, Block 3, Caprock Crossing, according to the plat recorded in Volume 12687, Page 174 of the Official Public Records of Brazos County, Texas. The motion carried unanimously. 3. Presentation, possible action, and discussion regarding the appointment of Councilmembers to boards and commissions. Ty Elliott, Internal Auditor, presented his recommendation for a proposed change to the membership of the Audit Committee: (1) two Accounting or Auditing Professionals and three Council Members, or one Accounting or Auditing Professional and two Council Members; staggered terms; and (3) the Mayor chairs the committee. RM111016 Minutes Page 3 MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Harvell, the City Council voted six (6) for and none (0) opposed, to change the make-up of the Audit Committee to include three Councilmembers (one being the Mayor who acts as Chair) and two accounting/audit professionals/residents of the City as non-voting members. The motion carried unanimously. After Executive Session, the following appointments were made: • Brazos Valley Community Emergency Operations Center Policy Advisory Board: Karl Mooney • Brazos Valley Council of Governments Board of Directors: Karl Mooney • Brazos Valley Council of Governments Intergovernmental Committee: Karl Mooney, Blanche Brick • BVSWMA: John Nichols, Karl Mooney, Richard Floyd • BVWACS: James Benham • Brazos Valley MPO: Karl Mooney, Blanche Brick • Regional Transportation Committee for Council of Governments: Blanche Brick • Research Valley Partnership: Karl Mooney, Julie Schultz, Jim Jett Internal Committees: • Audit Committee: Jerome Rektorik, Linda Harvell, Karl Mooney (chair) • Budget and Finance: Karl Mooney, Barry Moore, James Benham • Compensation and Benefits: Jerome Rektorik, Blanche Brick, Karl Mooney • Economic Development: Karl Mooney, James Benham, Julie Schultz • Transportation and Mobility: Karl Mooney, Linda Harvell, Blanche Brick (chair) 4. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 7:48 p.m. on Monday,November 21, 2016 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas B. Consultation with attorney to receive legal advice; to wit: • Legal issues related to the contracts associated with the Enterprise Resource Planning (ERP) System C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self-evaluation The Executive Session adjourned at 8:23 p.m. RM111016 Minutes Page 4 5. Take action, if any, on Executive Session. No action was required from Executive Session. 6. Presentation, possible action, and discussion on the election of Mayor Pro Tempore. This item will be brought back to the December 8 meeting. 7. Adjournment. There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council at 8:29 p.m. on Monday, November 21, 2016. Aiir arl Ms one , Mayor ATTEST: Sherry Mash n, City Secretary RM111016 Minutes Page 5 ( (*- "