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Home My WebLink About10/13/2016 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 13, 2016 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick, arrived after roll call Steve Aldrich, arrived after roll call Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 3:00 p.m. on Thursday, October 13, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072- Real Estate, §551.074-Personnel, and §551.086-Competitive Matters, the College Station City Council convened into Executive Session at 3:02 p.m. on Thursday, October 13, 2016 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Juliao v. City of College Station,Cause No. 14-002168-CV-272,in the 272"District Court of Brazos County, Texas WKSHP101316 Minutes Page 1 • Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located generally west of the intersection of Raymond Stotzer Pkwy(FM 60) and State Highway 47 in College Station, Texas. C. Deliberation on the appointment, employment, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Secretary • City Attorney • Internal Auditor D. Deliberation on a competitive matter as that term is defined in Gov't Code Section 552.133; to wit: • Power Supply. The Executive Session adjourned at 5:00 p.m. 3. Take action,if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2f, 2i, and 2s were pulled for clarification. 2f.• Troy Rother, Traffic Engineer, clarified that "V" was a Roman numeral 5. He noted this item is in response to calls from concerned parents. 2i: Councilmember Benham stated he could not vote for funding for an entity that is so disconnected from TAMU. 2s: Ben Roper, Director of Information Technology, clarified the value of an enterprise-type agreement based on our population. Certain products have unlimited concurrent licenses. 2p: Councilmember Benham publicly lauded Royce Hickman for his service to the chamber of Commerce. 5. Presentation, possible action, and discussion relating to a legislative update and preview of the 85th Texas State Legislature. Jennifer Rodrigues, legislative consultant, provided a legislative update and preview of the upcoming legislative session. Governor Abbott's legislative priorities for 2017 included: • convention of states WKSHP 101316 Minutes Page 2 • CPS reform • LIFE initiative to protect the unborn • Police Protection Act • prohibit state investments in countries that sponsor terrorism • pre-K funding Some key legislative issues for cities include: budget; local property tax reduction; annexation; transgender bathrooms; sanctuary cities; voter ID; short term rentals; transportation network companies; statewide texting ban/hands free while driving; payday lending. Other key legislative issues included funding for transportation,border security, the mental health system, public education, and water. 6. Presentation, possible action, and discussion regarding the Impact Fee Advisory Committee's written comments on the proposed Roadway Impact Fees for Services Areas A, B, C and D, and an update on the process for possible implementation of Roadway Impact Fees. Alan Gibbs, City Engineer, updated the Council on the schedule for actions completed and upcoming, the calculation of maximum allowable fees, and comments from the Advisory Committee. Full build-out is $290 million, and$217 is needed in the next ten years. The City will continue to look to new and increased funding sources, including Roadway Impact fees. Four roadway areas have been defined, and the actual maximum calculated fees are: • Roads A $4,244/SF House ($1,061/Veh-Mile) • Roads B $4,288/SF House ($1,072/Veh-Mile) • Roads C $10,224/SF House ($2,556/Veh-Mile) • Roads D $16,148/SF House ($4,037/Veh-Mile) Staff believes the market can bear the recommended fees and is recommending a"flat" approach across all four areas for equity: • Residential Fees 15% of Max(Area C) - $1500 Single Family House • Non-Residential Fees 3% of Max (Area C) - Actual Fees Vary by Land Use/Business Type. Given this recommendation, the ten-year collection amount comparison is: • "Max" Fees = $134M • "Recommended" Fees = $14M (10%) Developments would receive credit toward Roadway Impact Fees for construction of Major Collectors and above. System Improvements would receive credit (Public—i.e. Major Collector, Signal, etc.). Site Improvements would not receive credit (Private — i.e. Driveways, DW Decel Lanes, etc.). Commissioner Jerome Rektorik, IFAC Representative, briefed Council of the IFAC comments. He noted that the committee voted six(6)against and two(2)for impact fees. There was a concern that the City is not using all the tools available. They have requested an evaluation of the impact WKSHP101316 Minutes Page 3 fee in relation to other tools, such as raising property taxes. The committee also cautioned that impact fees should be in sync with other goals and objectives. Staff requested direction on 1) whether to adopt roadway impact fees and if the fees would the staff recommendation or not; 2) absolute fee caps (all or specific land uses); 3) exemptions for specific land uses; and should the fee be phased in. Council suggestions included exempting hospitals, churches, and nursing homes; a nominal flat fee of$100 for all categories; phasing; and a maximum cap. A Public Hearing and formal action has been scheduled for November 10, 2016. Workshop was recessed at 7:20 p.m. Workshop reconvened at 10:15 p.m. 7. Council Calendar Council reviewed the calendar. 8. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no future agenda items. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization. Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council,Regional Transportation Committee for Council of Governments, Sister Cities Association,Transportation and Mobility Committees TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth Advisory Council, Zoning Board of Adjustments, Mayor Berry updated the Council on the MPO. Councilmember Nichols reported on the Brazos Valley Health Department. WKSHP101316 Minutes Page 4 Councilmember Schultz reported on the visit by Belgium delegates. Councilmember Aldrich reported on the Aggies GO TO War exhibit. 10. Adiournment There being no further business,Mayor Berry adjourned the workshop of the College Station City Council at 10:17 p.m. on Thursday, October 13, 2016. Nancy Be , Mayor ATTEST: Sherry M ibum, City Secretary WKSHP101316 Minutes Page 5