HomeMy WebLinkAbout08/04/2016 - Workshop Minutes - Planning & Zoning Commission(*400r�
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MINUTES
PLANNING & ZONING COMMISSI®N
Workshop Meeting
August 4, 2016 5:30 p.m.
CITY HALL COUNCIL CHAMBERS
College Station, Texas
COMMISSIONERS PRESENT: Jane Kee, Jodi Warner, Casey Oldham, Jim Ross and Barry Moore
COMMISSIONERS ABSENT: Jerome Rektorik, Johnny Burns
IFAC MEMBERS PRESENT: Randy French
IFAC MEMBERS ABSENT: Kirk Joseph, Don Hellriegel
CITY COUNCIL MEMBERS PRESENT: Nancy Berry, John Nichols, Steve Aldrich, Blanche Brick
CITY STAFF PRESENT: Kelly Templin, Chuck Gilman, Jeff Kersten, Jeff Capps, Donald Harmon, David
Coleman, Lance Simms, Alan Gibbs, Molly Hitchcock, Natalie Ruiz, Jennifer Prochazka, Carol Cotter,
Danielle Singh, Kevin Ferrer, Mark Bombek, Jenifer Paz, Rachel Lazo, Carla Robinson, Kirk Price and
Kristen Hejny
1. Call the meeting to order.
Chairperson Kee Called the IFAC meeting to order at 5:40 p.m.
2. Presentation, possible action, and discussion regarding the Water and Wastewater Impact Fee Advisory
Committee reviewing and making a recommendation on Maximum Calculated Water and Wastewater
Impact Fees.
Alan Gibbs, City Engineer, began his presentation by addressing questions raised by the IFAC at their
last meeting. He also stated that the City Council will consider the Water/Wastewater Impact Fees on
September 22, 2016, and the Roadway Impact Fees on November 10, 2016.
Chairperson Kee asked how the new list of benchmark cities compared to College Station concerning
growth rates and their time of Impact Fee adoption.
City Engineer Gibbs stated that this data was not readily available, but could be presented to the IFAC
at a later date.
Commissioner Ross asked if the $150 million needed for infrastructure is inclusive of Transportation or
only Water/Wastewater.
Director of Water Services Coleman responded that this only includes Water/Wastewater over the next
ten years.
Commissioner Moore asked how the maximum impact fee was calculated and how Staff's
recommendation was concluded.
August 4, 2016 P&Z Workshop Meeting Minutes Page] of 5
City Engineer Gibbs stated that state law defines that the maximum be calculated as the Eligible CIP
(City Improvement Project) Cost, minus the Rate Credit, divided by projected growth.
Commissioner Warner asked in regards to developable land, how much and/or what will be impacted
by the impact fees.
City Engineer Gibbs stated that Water/Wastewater, as proposed, will apply to portions of the
Extraterritorial Jurisdiction, and this enforcement will be done in tandem with annexation.
Commissioner Kee asked, if adopted, how often would the impact fees be reviewed, and how would
they be changed if needed.
City Engineer Gibbs stated the fees would be reviewed at a minimum of five years, but could be reviewed
more often if needed.
Chairperson Kee asked how CIPS affect impact fees if fees are changed. Would reimbursement be
granted if recalculated?
City Engineer Gibbs stated that it is not anticipated that there will be a lack of CIP projects or a problem
spending the impact fees.
Commissioner Ross asked if the $3500 Water/Wastewater fee impact recommended by Staff, would
apply to every new home, regardless of home size.
City Manager Templin stated that the fee would be based upon the water meter size.
Commissioner Ross asked if existing properties would pay into the impact fee.
City Manager Templin stated that existing properties would not pay into the fee unless the meter size
was increased or meters were added.
Commissioner Ross expressed concern that the impact fee would drive up existing home prices.
Commissioner Oldham asked why we haven't been paying for current impact, and asked what other
options the City has other than impact fees.
City Manager Templin stated that impact fees are our best options, along with raising utility rates.
Commissioner Oldham asked why the City has chosen to implement the impact fees over other funding
options.
Deputy City Manager Gilman stated that the City is trying to redistribute the burden of new growth to
those causing the impacts and reduce the amount of rate increases by collecting impact fees up front.
IFAC Member French asked, if the impact fee was not implemented, what the utility rate increase would
have to be to fund the needed infrastructure improvements.
Commissioner Ross asked what the tax rate would have to be, in order to fund the improvements, per
single-family home.
August 4, 2016 P&Z Workshop Meeting Minutes Page 2 of 5
Assistant City Manager Kersten responded that there would need to be an approximate utility rate
increase of 30% or $150 a year on wastewater, and about 8%-9% or $90 a year for water on a typical
single-family home.
IFAC Member French asked when the execution of impact fees would begin, and when would the new
water and wastewater lines be run to developments.
Director of Water Services Coleman stated that the projects would be in line with the Wastewater Master
Plan and it has to be in progress with the projects.
Chairperson Kee asked what would happen, if after ten years, there are no more projects to be funded.
Director of Water Services Coleman stated the impact fees would be reviewed at a minimum of every
five years, so there should not be a loss of projects.
Commissioner Oldham asked how the CIP projects would be funded by only utilizing 15% of the
maximum impact fees.
Assistant City Manager Kersten stated that there would also be an increase in utility rates to help fund
the CIP projects.
Commissioner Oldham stated that he did not feel comfortable in deciding an exact fee and would like
to see an economic impact analysis.
Chairperson Kee stated that to initiate a fee such as this, we need to look upon what the market can bare
so that development will not be hindered. Ms. Kee stated that she hopes that council will look at revenue
streams and keep in mind the goals and objectives outlined in the Comprehensive Plan, annexation
policy, economic development goals, and affordable housing so that there is not a deterrent to growth
and development. Ms. Kee also stated that she did not feel as though she has enough information to
propose an exact dollar amount for the impact fee.
Commissioner Oldham asked for different mechanisms of funding the growth and development, other
than an impact fee. Mr. Oldham also stated that the fee should match the impact.
IFAC Member French asked if the fees could slowly be increased over several years to help minimize
the initial impact on the home builders.
Commissioner Warner stated that she was not comfortable recommending a fee amount.
Director of Water Services Coleman stated that there is an obligatory one-year waiting period before
implementation of the fees.
Commissioner Oldham asked if there was a problem with absorption on the developer's end, how would
this affect the City.
Chairperson Kee summarized her comments stating that Water/Wastewater impact fees should be
considered and she encouraged the City Council to look at all infrastructure funding options. Ms. Kee
also stated she didn't feel qualified to recommend a specific impact fee amount. Ms. Kee also
recommended considering impact fees in light of the City's adopted goals, objectives, and vision.
August 4, 2016 P&Z Workshop Meeting Minutes Page 3 of 5
Commissioner Moore stated that he also believed that all funding options should be considered,
including impact fees. He also stated that the City should be willing to listen to the private market.
Commissioner Warner stated the City Council should look at all infrastructure funding options. She also
stated she didn't feel qualified to recommend a specific impact fee amount. Ms. Warner also favors
impact fees in lieu of across-the-board utility rate increases.
IFAC Member French stated that he would be in favor of Water/Wastewater impact fees. He also
recommended that the proposed $3500 impact fee be tiered or cut in half to $1750, to minimize the
impact on development. He would also like to see utility rates increased as well.
Commissioner Ross stated that he would like to leave the overall decisions to the policy makers.
3. Presentation, possible action, and discussion regarding the Roadway Impact Fee Advisory Committee
reviewing and making a recommendation on the Maximum Calculated Roadway Impact Fees.
Presentation and discussion on this item was deferred to a later meeting.
4. Discussion of consent and regular agenda items.
Commissioner Oldham stated that he would be abstaining from voting on Regular Agenda Items #7 &
#8.
5. Discussion of new development applications submitted to the City.
New Development Link: www.estx.gov.'newdev
There was no discussion.
6. Discussion of Minor and Amending Plats approved by Staff.
*Final Plat — Minor Plat — Caprock Crossing Lot lA-R and 4R, Block 3 — Case #FPCO2016-000004
(Thomas)
*Final Plat — Minor Replat — Woodland Estates Lots 16-5RA and 15-5RB — Case #FP2016-000020
(Bullock)
There was no discussion.
7. Presentation, possible action, and discussion regarding the status of items within the 2016 P&Z Plan of
Work.
There was no discussion.
8. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings:
*Thursday, August 11, 2016 — City Council Meeting — Council Chambers — Workshop 4:30 p.m. and
Regular 7:00 p.m. (Liaison — Kee)
*Thursday, August 18, 2016 — P&Z Meeting — Council Chambers — Workshop 5:30 p.m. and Regular
7:30 p.m.
Chairperson Kee reviewed upcoming meetings for the Planning & Zoning Commission.
9. Presentation, possible action, and discussion regarding an update on the following items:
August 4, 2016 P&Z Workshop Meeting Minutes Page 4 of 5
*An Ordinance Amendment related to the creation of Wellborn Zoning Districts. Planning & Zoning
heard this item on June 16, 2016, and voted (6-0) to recommend approval. City Council heard this item
on July 28, 2016, and voted (6-0) to approve the request.
*A Rezoning on approximately six acres located at 5068 Raymond Stotzer Parkway from R Rural to
PDD Planned Development District. The Planning & Zoning Commission heard this item on July 7,
2016, and voted (6-0) to recommend approval. The City Council heard this item on July 28, 2016, and
voted (5-1-0) to approve the request.
There was no discussion.
10. Discussion, review and possible action regarding the following meetings: Design Review Board, Bio
Corridor Board.
There was no discussion.
11. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
There was no discussion.
12. Adjourn.
The meeting was adjourned at 7:30 p.m.
Ap rove
Jan Kee, hairperson
Plann & Zoning Commission
At st:
K isten H 'ny, Admin. Suppo cialist
Planning & Development Servic
August 4, 2016 P&Z Workshop Meeting Minutes Page 5 of 5
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MINUTES
PLANNING & ZONING COMMISSION
Regular Meeting
August 4, 2016, 7:30 p.m.
CITY HALL COUNCIL CHAMBERS
College Station, Texas
COMMISSIONERS PRESENT: Jane Kee, Jodi Warner, Casey Oldham, Jim Ross and Barry Moore
COMMISSIONERS ABSENT: Jerome Rektorik, Johnny Burns
CITY COUNCIL MEMBERS PRESENT: John Nichols, Steve Aldrich, Blanche Brick
CITY STAFF PRESENT: Lance Simms, Alan Gibbs, Molly Hitchcock, Carol Cotter, Danielle Singh,
Kevin Ferrer, Mark Bombek, Jenifer Paz, Rachel Lazo, Carla Robinson, Kirk Price and Kristen Hejny
Call Meeting to Order
Chairperson Kee called the meeting to order at 7:45 p.m.
2. Pledge of Allelziance
3. Hear Citizens
4. Consent Aszenda
4.1 Consideration, possible action, and discussion on Absence Requests from meetings.
*Barry Moore — July 21, 2016
*Jerome Rektorik — August 4, 2016
4.2 Consideration, possible action, and discussion to approve meeting minutes.
*July 7, 2016 — Workshop
*July 7, 2016 — Regular
*July 21, 2016 — Workshop
*July 21, 2016 — Regular
4.3 Presentation, possible action, and discussion regarding a Final Plat for Creek Meadows Section 6
Phase I consisting of 33 lots and Common Area on approximately 10 acres, generally located near
the southeast intersection of Creek Meadows Subdivision. Case #FP2015-000032
4.4 Presentation, possible action, and discussion regarding a Final Plat for Creek Meadows Section 7
Phase 3 consisting of fourteen lots and Common Area on approximately two acres generally located
near the southeast intersection of Creek Meadows Boulevard and Greens Prairie Trail. Case
#FP2015-000033
4.5 Presentation, possible action, and discussion regarding a Final Plat for The Crossing at Lick Creek
Phase 1 consisting of 39 lots on approximately 21 acres located at 13500 Rock Prairie Road,
generally located south of William D. Fitch Parkway along Rock Prairie near Williams Creek
Subdivision. Case #FP2015-000019
August 4, 2016 P&Z Regular Meeting Minutes Page 1 of'7
Commissioner Moore motioned to approve Consent Agenda Items 4.1-4.5. Commissioner
Ross seconded the motion, motion passed (4-0).
Regular Agenda
5. Consideration, possible action, and discussion on items removed from the Consent Agenda by
Commission Action.
There were no items removed.
6. Public hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code
of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from
R Rural to RS Restricted Suburban and NAP Natural Areas Protected for approximately 13 acres
being situated in the M. Rector Survey, Abstract 46, Brazos County, Texas, being the remainder of
that tract called 22 acres in a deed to C. Carl Kolbe and Jeanne Kolbe recorded in Volume 2558,
Page 133, Official Records of Brazos County, Texas and all of that tract called 2.5 acres in a deed
to C. Carl Kolbe and Jeanne Kolbe recorded in Volume 3213, Page 335, Official Records of Brazos
County, Texas, generally located at 2744 Horseback Court. Case #REZ2016-000018
Commissioner Oldham returned to the meeting.
Senior Planner Paz presented the Rezoning to the Commission, and recommended approval.
Applicant, Dianna Ordonez, 1701 Langford Street, College Station, was available to answer
questions from the Commission.
There was general discussion amongst the Commission.
Chairperson Kee opened the public hearing.
No one spoke.
Chairperson Kee closed the public hearing.
Commissioner Moore motioned to recommend approval of the Rezoning. Commissioner
Oldham seconded the motion, motion passed (5-0).
7. Public hearing, presentation, possible action, and discussion regarding an ordinance amending the
Comprehensive Plan -Future Land Use & Character Map from Business Park to General Commercial
for approximately 14.25 acres located at 2501 Earl Rudder Freeway, more generally located north
of North Forest Parkway and south of Raintree Drive along the east side of the Earl Rudder Freeway.
Case CPA2016-000006 (Note: Final action on this item is scheduled for the August 25`" City Council
Meeting — subject to change)
August 4, 2016 P&Z Regular Meeting Minutes Page 2 of 7
Economic Development Manager Prochazka presented the Comprehensive Plan Amendment to the
Commission, and recommended approval.
Chairperson Kee asked for clarification about the Land Use Plan on this property being research
and/or commercial uses.
Economic Development Manager Prochazka stated that on the concept map this site was designated
for potential future study with potential uses such as residential or commercial on the undeveloped
areas.
Chairperson Kee asked for a clarification on why a Comprehensive Plan Amendment is required for
this property.
Economic Development Manager Prochazka stated that a zoning request on anything beyond
Business Park or Industrial zoning would not be in compliance with the land use portion of the
Comprehensive Plan.
Applicant Crissy Hard, 3204 Earl Rudder Freeway South, College Station, was available to answer
questions from the Commission.
Chairperson Kee opened the public hearing.
No one spoke
Chairperson Kee closed the public hearing.
Commissioner Ross motioned to recommend approval of the Comprehensive Plan
Amendment. Commissioner Moore seconded the motion, motion was approved (4-0-1) with
Commissioner Oldham abstaining.
Public hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code
of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from
M-1 Planned Industrial to GC General Commercial for approximately 14.25 acres being situated in
the Morgan Rector Survey, Abstract No. 46, College Station, Brazos County, Texas, and being part
of the 40.80 acre Tract One described in the deed from College Station Bypass, Ltd., to CS Science
Park, LLC, recorded in Volume 8994, Page 2003 of the Official Public Records of Brazos County,
Texas, generally located at 2501 Earl Rudder Freeway. Case #REZ2016-000019 (Note: Final action
on this item is scheduled for the August 251" City Council meeting — subject to change)
Economic Development Manager Prochazka presented the Rezoning to the Commission, and
recommended approval.
Chairperson Kee asked when a Traffic Impact Analysis (TIA) would be done on this property.
Economic Development Manager Prochazka stated that a TIA was conducted for the zoning,
additional analysis would be performed at Site Plan.
Chairperson Kee opened the public hearing.
August 4, 2016 P&Z Regular Meeting Minutes Page 3 of 7
No one spoke
Chairperson Kee closed the public hearing.
Commissioner Ross motioned to recommend approval of the Rezoning. Commissioner Moore
seconded the motion, motion was approved (4-0-1) with Commissioner Oldham abstaining.
Public hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance" of the Code of Ordinances of the City of College
Station, Texas, Section 12-7.2.H.2, "Single -Family Protection", of the City of College Station Code
of Ordinances regarding revisions to exceptions of adjacent development and clarification of
applicability. Case #ORDA2016-000008 (Note: Final action on this item is scheduled for the August
11 ` City Council meeting — subject to change)
Senior Planner Bombek presented the Ordinance Amendment to the Commission, and
recommended approval.
Chairperson Kee asked if use is agricultural and zoned as Single -Family Residential, is the property
exempt.
Senior Planner Bombek stated if the property is zoned Single -Family Residential, it still must meet
the single-family height protection.
Chairperson Kee opened the public hearing.
No one spoke
Chairperson Kee closed the public hearing.
Commissioner Warner motioned to recommend approval of the Ordinance Amendment.
Commissioner Oldham seconded the motion, motion was approved (5-0).
10. Public hearing, presentation, possible action, and discussion regarding an ordinance amending
Chapter 12, "Unified Development Ordinance" of the Code of Ordinances of the City of College
Station, Texas, Article 3 "Development Review Procedures", Section 3.4 "Plat Review" and Article
7 "General Development Standards", Section 7.13 Traffic Impact Analyses, regarding changes to
requirements for Traffic Impact Analyses. Case #ORDA2016-000007 (Note: Final action on this
item is scheduled for the August 11 °i City Council meeting — subject to change)
Transportation Planning Coordinator Singh presented the Ordinance Amendment to the
Commission, and recommended approval.
Chairperson Kee asked if Staff will be looking for a TIA at Preliminary Plan and Zoning for Single -
Family Residential developments.
Transportation Planning Coordinator Singh responded that two TIAs would not be required on the
same development unless there was a significant gap in applications.
August 4, 2016 P&Z Regular Meeting Minutes Page 4 of 7
Chairperson Kee asked at what stage in the Single -Family Development process, would a TIA be
required.
Transportation Planning Coordinator Singh responded that application at zoning would be
appropriate for Commission and Council approval on land use decisions. Preliminary Plans may
require a TIA to be more specific and smaller pieces of a property may be zoned, not triggering the
TIA requirement.
There was general discussion amongst the Commission.
Chairperson Kee asked if TIAs are more specifically looking at intersection development rather than
roadway capacity.
Transportation Planning Coordinator Singh responded that while the TIA looks at both, most
improvements are done at intersections, but zoning is also a timing question.
Commissioner Oldham asked when a TIA would be requested.
Transportation Planning Coordinator Singh responded that a TIA would be required at rezoning, or
at Preliminary Plan, if already rezoned.
Chairperson Kee asked if a TIA would be evaluated at the Preliminary Plan stage based upon how
the roadways are being proposed.
Transportation Planning Coordinator Singh responded that this is possible, but it is best practice to
be more specific with the TIA at the rezoning phase of development.
Commissioner Oldham asked why the study is now being performed.
Transportation Planning Coordinator Singh responded that this was a part of a recommendation with
the Comprehensive Plan made by the Council Transportation Mobility Committee and Council.
Chairperson Kee asked what kinds of things would be anticipated on a 150 trip development, to
which mitigation would apply.
Transportation Planning Coordinator Singh responded that typically they look at turn lanes or
deceleration lanes, additional lanes at intersections or traffic signals.
Director of Planning & Development Services Simms stated that this Ordinance would also apply
in the City's Extraterritorial Jurisdiction (ETJ).
Chairperson Kee opened the public hearing.
No one spoke
Chairperson Kee closed the public hearing.
August 4, 2016 P&Z Regular Meeting Minutes Page 5 of 7
Commissioner Ross motioned to recommend approval of the Ordinance Amendment.
Commissioner Warner seconded the motion for discussion.
Commissioner Oldham asked for the average cost of a TIA and its updates.
Transportation Planning Coordinator Singh responded that TIAs are typically around $18,000 to
$20,000.
Chairperson Kee asked for the prompt that led to the 150 trips per day threshold.
Transportation Planning Coordinator Singh responded that the threshold was decided in 2008 when
the ordinance was adopted by Council.
Commissioner Ross asked for a comparison on the threshold for commercial developments.
Transportation Planning Coordinator Singh responded that the threshold is the same for residential
and commercial.
There was general discussion amongst the Commission.
Commissioner Oldham asked how the TIA would affect the five (four amended) areas of the
Comprehensive Plan recently approved by City Council.
Director of Planning & Development Services Simms stated that some deceleration lanes on
Arrington Road would be one possibility.
Transportation Planning Coordinator Singh responded that they would be looking at things to make
the development more desirable.
Chairperson Kee asked how a developer would argue against a TIA.
Transportation Planning Coordinator Singh stated that the language doesn't speak to relief on that
idea, but we are governed by the local government code so requirements have to be proportional to
the development.
Commissioner Oldham asked for clarification on the recent changes to ETJ regulations.
Director of Planning & Development Services Simms stated that the County recently adopted
updated subdivision regulations, which added TIA provisions with a 150 trip per day threshold.
Transportation Planning Coordinator Singh stated that any mitigation required by the TIA would
not necessarily be in addition to Impact Fees, but can be looked at together, such as a capacity
improvement.
The motion on the table was approved (5-0).
11. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or
August 4, 2016 P&Z Regular Meeting Minutes Page 6 of 7
the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to
place the subject on an agenda for a subsequent meeting.
Commissioner Moore let Staff know that he will be resigning from the BioCorridor Board.
12, Adjourn
The meeting adjourned at 8:24 p.m.
beeA
, Chairman
Planning & Zoning Commission
4nst4eneJnyI,Ad�rnin
Supp pecialist
Planning & Development Se ces
August 4, 2016 P&Z Regular Meeting Minutes Page 7 of 7