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HomeMy WebLinkAbout07/21/2016 - Workshop Minutes - Planning & Zoning CommissionHome oll fisas A&M University' MINUTES YLANNINv & 22VNILNG C^vi=iMiS�i^vN Workshop Meeting July 21, 2016 5:30 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Jerome Rektorik, Jodi Warner, Casey Oldham and Johnny Burns COMMISSIONERS ABSENT: Jim Ross, Barry Moore IFAC MEMBERS PRESENT: Don Hellriegel, Randy French IFAC MEMBERS ABSENT: Kirk Joseph CITY COUNCIL MEMBERS PRESENT: Karl Mooney, John Nichols CITY STAFF PRESENT: Kelly Templin, Chuck Gilman, Jeff Kersten, Donald Harmon, David Coleman, Lance Simms, Molly Hitchcock, Stephen Maldonado Jr., Natalie Ruiz, Troy Rother, Carol Cotter, Mark Bombek, Jenifer Paz, Madison Thomas, Tiffany Cousins, Mary Ann Powell, Hannah Bellue, Kirk Price and Kristen Hejny 1. Call the meeting to order. Chairperson Kee Called the IFACs meeting to order at 5:34 p.m. 2. Presentation, possible action, and discussion regarding the Water and Wastewater Impact Fee Advisory Committee reviewing and making a recommendation on Maximum Calculated Water and Wastewater Impact Fees. Alan Gibbs, City Engineer, began to present agenda items #2 and #3 together. Commissioner Oldham motioned to defer workshop item #3 to a later meeting. Commissioner Rektorik seconded the motion. Deputy City Attorney Powell mentioned that a motion or consensus on this item is not necessary and comments can be forwarded directly to Staff. After discussion, the motion to defer action failed (5-2) with Commissioners Kee, Warner, Burns and IFAC Members Hellriegel, and French voting in opposition of the motion. Commissioner Oldham retracted his motion to defer action. City Engineer Gibbs continued presenting items #2 and #3 to the IFACs. Commissioner Oldham questioned the rationale for the benchmark cities. City Engineer Gibbs stated that these are benchmark cities that are used in other studies. July 21, 2016 P&Z Workshop Meeting Minutes Pagel of 4 Jeff Whitacre, Kimley Horn, mentioned that the benchmark cities were chosen based upon universities, nnnntntinn arrnzith rata and other factum Commissioner Burns asked how the benchmark cities fall, in terms of the percentage of the maximum allowable impact fee. IFAC Committee Member Hellreigel stated that based upon research, no city adopts the maximum allowable impact fee. Commissioner Oldham asked for a clarification on how Staff arrived at their recommendation. Commissioner Rektorik asked for a clarification on the amount of revenue to be gained by adopting impact fees. Mr. Whitacre explained that the impact fees are calculations intended to help growth paying for itself based on the maximum fee calculation using a Capital Improvement Plan. Commissioner Oldham asked if there was an impact study done to show the economic impact on adopting the fees. Mr. Gibbs stated that Staff did not perform an economic impact study. City Manager Templin discussed various funding options for future infrastructure needs. Commissioner Rektorik asked if utilizing a transportation fee, in lieu of an impact fee, has been discussed. City Manager Tetnplin stated that College Station has not employed that option to date. Dr. Gaines, with the Texas A&M Real Estate Center, was available to answer questions from the IFAC. Chairperson Kee asked how the Commission and IFACs are to make their comments on the Impact Fees, City Engineer Gibbs responded that comments from the IFACs may be made straight to staff in any form. City Engineer Gibbs stated that if the IFACs desire, impact fees can be adjusted by land use for the Roadway Impact Fees. Chairperson Kee asked if state law documents the rationale behind adjusting the fees by land use. Assistant City Attorney Powell advised against arbitrary and capricious decisions. City Engineer Gibbs stated that Staff is not recommended adjusting fees by land use, but if IFACs choose that option, Staff will need reasoning behind the decision. There was general consensus amongst the IFACs that further discussion and decisions be held until the August 4, 2016 Meeting. Mr. Hellreigel requested information on the property tax rate on expected growth with and without the impact fees. July 21, 2016 P&L Workshop Meeting Minutes Page 2 of 4 Commissioner Warner similarly asked for costs associated with an average $300,000 new home. Commissioner Rektorik motioned to defer action on Agenda Items #2 & #3 until the August 4, 2016 P&Z Meting. Chairperson Kee seconded the motion, motion passed (5-0). The Workshop meeting was suspended at 7:47, to be revisited after the regular meeting. The Workshop meeting was resumed at 8:50. 3. Presentation, possible action, and discussion regarding the Roadway Impact Fee Advisory Committee reviewing and making a recommendation on the Maximum Calculated Roadway Impact Fees. Presentation and discussion on this item was deferred to the August 4, 2016 Meeting. 4. Discussion of consent and regular agenda items. There was no discussion. 5. Discussion of new development applications submitted to the City. New Development Link: yN,,ww.cstx.gov/newdev There was no discussion. 6. Discussion of Minor and Amending Plats approved by Staff. *Final Plat — Minor Plat — Ponderosa Place Phase 1 — Case #FPCO2016-000011 (Bombek) *Final Plat — Minor Plat,.. Tower Point Phase 7B Block 3, Lots 19A & 20A — Case #FPCO2016-000012 (Lazo) There was no discussion. 7. Presentation, possible action, and discussion regarding the status of items within the 2016 P&Z Plan of Work. 8. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings: *Thursday, July 28, 2016 — City Council Meeting — Council Chambers — Workshop 4:30 p.m. and Regular 7:00 p.m. (Liaison — Burns) *Thursday, August 4, 2016 — P&Z Meeting — Council Chambers — Workshop 5:30 p.m. and Regular 7:30 p.m. Chairperson Kee reviewed upcoming meetings for the Planning & Zoning Commission. Presentation, possible action, and discussion regarding an update on the following items: *A Rezoning for approximately six acres located at 3451 Barron Cut -Off Road from R Rural to GS General Suburban. The Planning & Zoning Commission heard this item on June 16, 2016 and voted (6-0) to recommend approval. City Council heard this item on July 14, 2016 and voted (6-0-1) with Councilwoman Schultz abstaining) to approve the request. *A Comprehensive Plan Amendment for approximately five acres located at 404 Harvey Mitchell Parkway South from Suburban Commercial to Urban. The Planning & Zoning Commission heard this item on June 16, 2016 and voted (6-0) to recommend approval. The City Council heard this item on July 14, 2016 and motion to approve failed (3-4). July 21, 2016 P&Z Workshop Meeting Minutes Page 3 of 4 *A Resolution approving the land use assumptions and capital improvement plan for water and wastewater Impact lees. The Water and Waste-water impact Fee Advisory Coinliiittee heard this =tem at the June 2, 2016 Workshop Meeting and found the assumptions and plan reasonable as recorded in the Planning and Zoning Commission Minutes. The City Council heard this item and conducted a public hearing on July 14, 2016 and voted (7-0) to approve the resolution. *A Resolution approving the land use assumptions and capital improvement plan for roadway impact fees. The Roadway Impact Fee Advisory Committee heard this item at the June 2, 2016 Workshop Meeting and found the assumptions and plan reasonable as recorded in the Planning and Zoning Commission Minutes. The City Council heard this item and conducted a public hearing on July 14, 2016 and voted (7-0) to approve the resolution. There was extended discussion regarding the City Council's decision to deny the Land Use Change at 404 Harvey Mitchell South. 10. Discussion, review and possible action regarding the following meetings: Design Review Board, Bio Corridor Board. There was no discussion. 11. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Mr. Hellreigel requested information on the property tax rate on expected growth with and without the impact fees. Commissioner Warner requested more information regarding the impacts fees and how they affect taxes if adopted and if not adopted. 12. Adjourn. The meeting was adjourned at 9:03 p.m. Apro d: 5:)4 J eKee Chairperson PlNQi:pg & Zoning Commission Att t: rtsten ejny, Staff Assistan Planni & Development Ser July 21, 2016 P&Z Workshop Meeting Minutes Page 4 of 4 lInu�r of 7r�ru r1 G''";Li (nYrr,<°rsin:" MINUTES PLANNING & ZONING COMMISSION Regular Meeting July 21, 2016, 7:00 p.m. CITY BALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Jerome Rektorik, Jodi Warner, Casey Oldham and Johnny Burns COMMISSIONERS ABSENT: Jim Ross, Barry Moore CITY COUNCIL MEMBERS PRESENT: Karl Mooney CITY STAFF PRESENT: Lance Simms, Molly Hitchcock, Carol Cotter, Mark Bombek, Jenifer Paz, Madison Thomas, Tiffany Cousins, Mary Anne Powell, Kirk Price and Kristen Hejny Call Meeting to Order Chairperson Kee called the meeting to order at 7:23 p.m. Pledge of Allegiance Hear Citizens 4. Consent Agenda 4.1 Consideration, possible action, and discussion on Absence Requests from meetings. *Jim Ross — July 21, 2016 4.2 Consideration, possible action, and discussion to approve meeting minutes. *July 7, 2016 — Workshop *July 7, 2016 — Regular 4.3 Presentation, possible action, and discussion regarding a Final Plat for Indian Lakes Subdivision Phase 23 consisting of 14 residential lots and one common area on approximately 46.712 acres located along the future Chaco Canyon Drive, generally located east of Indian Lakes Drive and south of Calusa Springs Drive. Case #FP2016-000004 4.4 Presentation, possible action, and discussion regarding a Preliminary Plan for Duck Haven Phase 9 consisting of 9 residential lots on approximately 12.82 acres located at the southwest corner of FM 2154 and Drake Drive. Case #FP2016-000011 Chairperson Kee motioned to remove Consent Item 4.2 from the agenda. Commissioner Rektorik motioned to approve Consent Agenda Items 4.1, 4.3-4.4. Commissioner Burns seconded the motion, motion passed (5-0). July 21, 2016 P&Z Regular Meeting Minutes Page t of 4 Regular Agenda 5. Consideration, possible action, and discussion on items removed from the Consent Agenda by Commission Action. Consent Agenda Item 4.2 was removed from the agenda for a clarification. It will be placed on a future agenda. 6. Presentation, possible action, and discussion regarding a waiver request to Unified Development Section 12-8.4.C.3 `Street Projections' and a presentation, possible action, and discussion regarding a Preliminary Plan for Aggieland Business Park consisting of 28 commercial lots on approximately 79 acres located at 6001 Imperial Loop, generally located at the southwest intersection of Dynasty Drive and FM 60 Raymond Stotzer Parkway. Case #PP2015-000015 Staff Planner Thomas presented the Preliminary Plan with waivers to the Commission, and recommended denial. Ms. Thomas also stated that if the waiver requests are denied, the Preliminary Plan must also be denied. Applicant, Joe Schultz, 3208 Innsbruck Circle, College Station, was available to answer questions from the Commission. Commissioner Oldham asked for reasons why Staff is recommending denial. Mr. Schultz stated that the land locked parcel is accessible by a private road and is a low lying spot on the property so the street extension is not necessary. Director Simms states that the reason for denial is stated in the Unified Development Ordinance Section 8.4.C.3 that this is a land locked tract, and street access should be provided to tracts that do not otherwise have frontage to a public street. Commissioner Rektorik asked why this property connection was not required in the previous approval of this plan in 2009. Staff Planner Thomas stated that the Extraterritorial Jurisdiction (ETJ) subdivision regulations were changed in 2011. This would not have been a requirement at the time of initial approval. Commissioner Rektorik asked where Staff is proposing to have the block length broken to meet requirements. Staff Planner Thomas stated Staff is requesting the block to be broken by the cul-de-sac extending to the landlocked property to meet the street projection and block length requirement. Commissioner Rektorik motioned to approve the waiver requests as stated by Staff, as there are additional properties added to the area, there are special circumstances affecting the land involved and the granting of the waiver will not be detrimental to the public health, safety or welfare, or injurious to other property in the area. Commissioner Burns seconded the motion, motion passed (5-0). Commissioner Rektorik motioned to approve the Preliminary Plan with waivers, as stated by Staff. Commissioner Warner seconded the motion, motion passed (5-0). July 21, 2016 P&Z, Regular Meeting Minutes Page 2 of 4 7. Public hearing, presentation, possible action, and discussion regarding an ordinance amending the Comprehensive Plan -Future Land Use & Character Map from Estate and Suburban Commercial to Restricted Suburban for approximately 16 acres located at 8607 Rock Prairie Road, generally located north of Rock Prairie Road and west of William D. Fitch Parkway. Case #CPA2016-000004 Senior Planner Paz presented the Comprehensive Plan Amendment to the Commission and recommended denial. Commissioner Rektorik clarified that the property is currently not compatible with the Comprehensive Plan and contains a lack of infrastructure for development. Senior Planner Paz responded that the property is lacking thoroughfares for development. Chairperson Kee asked if the proposed development would hinder the integrity of the current road condition. Senior Planner Paz stated that the road would keep its integrity, however, this area is rural in character and there are areas platted in this vicinity that are platted as rural lots. The development capacity will impact the character of the rural area. There was general discussion amongst the Commission. Applicant, Joe Schultz, 3208 Innsbruck Circle, College Station was available to answer questions from the Commission. Property Owner, Joe Johnson, 2269 Briar Road #3221, Voss, Texas, was available to answer questions from the Commission. Chairperson Kee opened the public hearing. No one spoke Chairperson Kee closed the public hearing. Commissioner Rektorik motioned to recommend approval of the Comprehensive Plan Amendment. Commissioner Oldham seconded the motion. Commissioner Rektorik amended his motion to recommend approval of the Comprehensive Plan Amendment to help mend housing concerns. Commissioner Oldham seconded the motion, stating the impact on the roadway is minimal to changes in the surrounding area. Commissioner Warner requested that motions reflect accurate discussions amongst the Commission. Chairperson Kee stated that the Comprehensive Land Use change fits in with the surrounding Land Use. The motion to recommend approval of the Land Use change was approved (5-0). July 21, 2016 P&Z Regular Meeting Minutes Page 3 of 4 Commissioner Warner motioned to end the Reguiar meeting and resume Workshop. Commissioner Burns seconded the motion, motion was approved (5-0). Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. Adjourn The meeting adjourned at 8:48 p.m. aee , Chairman Planning & Zoning Commission Att st: risten ejny, Admin Suppot Sp ialist Planning &Development Servs July 21, 2016 P&Z Regular Meeting Minutes Page 4 of 4