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Home My WebLink About06/09/2016 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JUNE 9, 2016 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: TAMU Student Liaison Blanche Brick Wayne Beckermann, VP/Municipal Affairs, Steve Aldrich absent Karl Mooney, arrived after roll call John Nichols Julie Schultz James Benham, arrived after roll call City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 3:34 p.m. on Thursday, June 9, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Presentation, possible action, and discussion regarding pavement standards. Donald Harmon,Director of Public Works,reported that the objective of this process was to reduce street maintenance costs and implement an asset management program. They met with the Council Transportation & Mobility Committee, P&Z, Brazos Valley Homebuilders Association, and the Texas Asphalt Paving Association, among others. In College Station, there are typically two pavement types: flexible pavement (hot mix asphalt concrete) and rigid pavement (Portland Cement concrete). Existing street inventory is almost 80% hot mix. Pavement failures are either structural due to heavy trucks and construction traffic or due to material failure due to water infiltration into the base/subgrade, which impacts the capability to withstand/transfer loads. Current pavement standards are determined by an ESAL — equivalent single axle load. Our WKSHP060916 Minutes Page 1 ESAL's are not equivalent. Our maximum allowable design ESAL's show that rigid pavement is over 3.5 times as many for residential and over 9.5 times as many for a minor collector. Design periods show that rigid pavement is approximately three times the life of flexible pavement. A maintenance schedule based on a 30-year life cycle was discussed. He noted that initial construction cost for rigid pavement were higher than flexible pavement, but maintenance costs for rigid pavement were lower than flexible pavement. He concluded that life cycle costs for rigid pavement were lower than flexible pavement. Mr. Harmon presented three options: 1) Require existing rigid pavement minimum standards for residential and collector streets; 2) Require existing rigid pavement minimums for collector streets only and increase minimum pavement standard for residential flexible pavement to reflect a 30-year design life; or 3) Require existing rigid pavement minimums for collector streets only and increase minimum pavement standard for residential flexible pavement to reflect a 20-year design life. Council consensus was to do concrete on collector streets and for staff to work with the Homebuilders Association on the costs related to residential streets. 3. Presentation, possible action, and discussion regarding the capital projects required over the next 10 years for wastewater system capacity. David Coleman,Director of Water Services,reported that we are nearing capacity in both our large trunk collection lines and our treatment plants at the same time. This has created a very large capital project requirement over the next ten years and will require a much larger than normal annual capital investment. Impact fees were proposed in 2011,but not adopted, resulting in a loss of$7 million. Planning level cost estimates are $120-$143 million over the next ten years for capital projects for capacity. Wastewater CIP projects are essential for continued growth. He stated that the first goal is to reduce or defer the capital costs; the second goal is to find alternative/additional funding source. 4. Executive Session In accordance with the Texas Government Code§551.071-Consultation with Attorney,the College Station City Council convened into Executive Session at 5:04 p.m. on Thursday, June 9, 2016 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Juliao v. City of College Station,Cause No. 14-002168-CV-272,in the 272nd District Court of Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: • Legal issues related to the use of park property for detention purposes The Executive Session adjourned at 5:53 p.m. 5. Take action, if any, on Executive Session. There was no action required from Executive Session. WKSHP060916 Minutes Page 2 6. Presentation, possible action, and discussion, and a joint meeting of the Planning and Zoning Commission and the City Council regarding the 2016 Planning and Zoning Commission Plan of Work. Jane Kee, Chair, Planning and Zoning Commission, presented the Plan of Work for 2016. She noted that the Planning and Zoning Commission met for a retreat scheduled, in part, to develop its 2016 Plan of Work. The Plan is divided into four sections: Comprehensive Plan items (such as review/implementation of adopted plans, impact fees, etc.), neighborhood integrity (such as traffic calming, student housing, etc.), UDO regulatory items (such as the Wellborn zoning districts, sign ordinance, off-street parking requirements, etc.), and on-going items @re- application conference survey, pre-application conference quarterly reports, and economic development updates). 7. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2b, 2k, 21, an 2w were pulled for clarification. (2b): Billy Couch, Assistant Chief of Police, explained the serious issue of public urination and defecation, particularly in the Northgate area. There is no law in Texas that addresses public urination and this will aid in addressing public health and safety. (2h): Alison Pond, Director of Human Resources, explained the need for the employee clinic to help in balancing benefit costs. Sam Fulton said there will be a dedicated physician available to the physician's assistant. The clinic will be for employees and dependents. (2k) & (2l): Alan Gibbs, City Engineer, clarified the public hearings are to meet state law and are scheduled for July 14. A broader update is scheduled for July 28 as well. (2w): Representatives of the Health Department explained that the State has updated the rules, and this is a matter of cleaning up the ordinance. 8. Council Calendar Council reviewed the calendar. 9. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Benham requested a presentation on re-forming a multi jurisdictional drug task force. Councilmember Brick asked for a workshop on creating a standing committee that would focus on capital improvement projects. WKSHP060916 Minutes Page 3 10.Discussion,review and possible action regarding the followingmeetings: Animal Shelter Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce Bud et and Finance Committee BVSWMA BVWACS Com ensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board1 Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organizations Parks and Recreation Board, Planning and _Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments,Sister Cities Association,Transportation and Mobility Committees TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth Advisory Council,Zoning Board of Adjustments, Mayor Berry reported on the MPO and the COG. Councilmember Aldrich reported on the IGC, the Arts Council, the BioCorridor Board of Adjustments, and the Chamber of Commerce.. Councilmember Brick reported on the Transportation Committee. Councilmember Nichols reported on the Board of Health and the CVB. 11. Adjournment There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:58 p.m. on Thursday, June 9, 2016. Nancy Berry, Mayor ATTEST: (i\A, A.I. Sherry urn, City Secretary WKSHP060916 Minutes Page 4