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Home My WebLink About02/25/2016 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION FEBRUARY 25, 2016 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: TAMU Student Liaison Blanche Brick Wayne Beckermann, VP/Municipal Affairs Steve Aldrich arrived after roll call Karl Mooney, absent John Nichols Julie Schultz, absent James Benham City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:36 p.m. on Thursday, February 25, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074- Personnel, §551.086-Competitive Matters, and §551.087-Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:37 p.m. on Thursday,February 25, 2016 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Juliao v. City of College Station, Cause No. 14-002168-CV-272,in the 272nd District Court of Brazos County, Texas WKSHP022516 Minutes Page 1 • City of College Station,Texas,v. Embrace Brazos Valley,Inc., Cause No. 15-000804-CV- 85, In the 85th Judicial District Court, Brazos County, Texas. B. Consultation with Attorney to seek legal advice; to wit: • Legal advice regarding Texas Local Government Code, Chapter 171, Conflicts of Interest • Legal advice related to a pole attachment collection matter C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Construction Board of Adjustments • Design Review Board • Parks & Recreation Advisory Board • Planning & Zoning Commission • Zoning Board of Adjustments • Council Self Evaluation • City Manager D. Deliberation on a competitive matter as defined in Gov't Code §552.133; to wit: • Power Supply E. Deliberation on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city; to wit: • Economic incentives for a proposed development located generally near the intersection of University Drive and Macarthur Street in College Station. The Executive Session adjourned at 5:58 p.m. 3. Take action, if any, on Executive Session. There was no action required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2g, 2j, 2k, 21, and 2m were pulled for clarification. (2g): Jeff Kersten, Assistant City Manager, said. The first year of outsourcing should be around $470,000 - $480,000. The cost is fairly comparable to what is the cost is now. (2j): Donald Harmon, Director of Public Works, clarified that improvements will be done of both sides of Wellborn Road and will provide better capacity west of Wellborn Road. (2k):Chuck Gilman,Deputy City Manager,provided a brief presentation. Staff looked at property that was already in the City's inventory. He provided an updated version of Site C. Public parking would be more contiguous to Central Park. This space would accommodate the growth of the facility. There are two options for Site B. There are three properties on the site along Krenek Tap WKSHP022516 Minutes Page 2 that do not belong to the City. For Option 1, without the three properties, there is not adequate space for an annex, and there is no room for expansion. Option 2 (after acquisition of the three properties) allows for an annex and future expansion, but will require a parking garage, which carries a much higher cost. Debe Shafer, 117 Pershing, spoke as a member of the Parks Board. She stated she would have appreciated hearing about the proposal. As an advisory board, they would have appreciated being part of the discussion. The Parks Board did talk about that space being used as a recreation center. Scott Shafer, 117 Pershing, reiterated Ms. Shafer's remarks. There is no question that the Police Department needs a new facility, but adjacency is a big deal. We need to be careful how we put facilities such as these next to recreational areas. He is concerned with how it will look on the ground. Jerry Cooper, 602 Bell, said he is concerned with the process. He does not know what can be done at this stage that won't delay the facility. This location will have a detrimental effect on the park. There are other areas that future expansion could occur. Don Hellriegel, 13-5 Wilshire, his disagrees with Site C. Central Park is the crown jewel of the City, and there is no need to impose this facility and all the parking upon the park. Site B requires the purchase of three homes and is inadequate for expansion. Does anyone think the City will not purchase these homes at some point, even if not for the facility. He provided written comments, attached. Sherry Ellison, 2705 Brookway, said she served on the CIP committee and they did not talk about a site. These sites were bought for a City Hall or other facilities. Ingress and egress from Site C will affect the safety of citizens. The citizens should have been a part of this decision. Thomas Taylor, 713 Royal Adelade, said he served as chair of the CIP Facilities committee. They did not discuss location. This si the one shot we have to do the Police Department. We need to provide for them for the next 30 years. Site C seems to be the only one to do that. Jon & Karen Pitts, 4580 Cricket Pass, provided written comments, attached. (21): Aubrey Nettles, Special Projects Coordinator, stated the location ins in the shopping center with the Fox and Hound. It is the building on stilts. Community Services and Community Enhancement from Police will occupy the space. The rent is $18 per square foot and goes up 3% the next two years. We are getting 6,299 square feet, with 1,500 common and hallway space. There is some room for expansion. (2m): Amy Atkins, Assistant Director of Parks and Recreation, clarified the electrical upgrades in Veterans Park and noted the upgrades in Bachmann and Central Park. 5. Presentation, possible action,and discussion regarding the College Station Utilities(CSU) Underground Asset Management (padmount equipment) program. WKSHP022516 Minutes Page 3 This item was moved to a later date. Workshop recessed at 7:10 p.m. At 8:19 p.m., Council reconvened into Executive Session to finish deliberation on §551.074- Personnel and §551.087-Economic Incentive Negotiations, as referenced above. Executive Session was adjourned at 9:08 p.m. Workshop reconvened at 9:09 p.m. 6. Council Calendar Council reviewed the calendar. 7. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Benham asked to revisit the makeup of our citizen committees. Councilmember Aldrich asked to have a presentation by Chief Hurt. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian, and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association,Transportation and Mobility Committee= TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments, Councilmember Aldrich reported on the BioCorridor Board. Councilmember Nichols reported on the CVB. Councilmember Brick reported on the Chamber Transportation Committee and on the College Station Transportation Committee. WKSHP022516 Minutes Page 4 Mayor Berry reported on the Annexation Task Force and the MPO. 9. Adjournment There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 9:16 p.m. on Thursday, February 25, 2016. Nancy Bayor ATTEST: (.1t,UtJt,\r/14wikAti Sherry Masurn, City Secretary WKSHP022516 Minutes Page 5