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Home My WebLink About02/25/2016 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION FEBRUARY 25, 2016 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney, absent John Nichols Julie Schultz, absent James Benham City Staff: TAMU Student Liaison Kelly Templin, City Manager Wayne Beckermann,VP/Municipal Affairs Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:17 p.m. on Thursday, February 25, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Nichols,the City Council voted five(5)for and none(0)opposed,to approve the Absence Requests from councilmembers Mooney and Schultz. The motion carried unanimously. Hear Visitors Comments Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Captain Ernesto M. Blanco. RM022516 Minutes Page 1 CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • February 11, 2016 Workshop • February 11, 2016 Regular Meeting • February 15,2016 Council Retreat 2b. Presentation,possible action, and discussion regarding a City Sponsorship Policy. 2c. Presentation, possible action, and discussion concerning the City Internal Auditor's College Station Police Department Inventory Audit. 2d. Presentation, possible action, and discussion regarding the annual price agreement with Mustang Rental Services for heavy machinery rentals not to exceed $75,000, 2e. Presentation, possible action, and discussion regarding the annual traffic contact report required annually by Senate Bill 1074, of the Texas 77th legislative session. 2f. Presentation,possible action, and discussion of proposed Community Development Block Grant Economic Development Program Guidelines. 2g. Presentation, possible action, and discussion regarding the award of a three year general services contract (contract no. 16300021; RFP no. 16-005) for Electric and Water Meter Reading Services to Alexander's Contract Services,Inc. in an amount not to exceed$550,000 per year, or$1,650,000 over the three year period. 2h.Presentation,possible action,and discussion on a professional services contract(Contract No. 16300247) with Halff Associates in the amount of $81,676 for the professional engineering services related to the preliminary engineering report associated with the design of the Capstone & Barron Alignment project. 2i. Presentation, possible action, and discussion regarding the approval of a construction contract (Contract No. 16300178) with Norman Concrete Services, LLC in the amount of $198,786 for the construction of sidewalk improvements along FM 2154 (Bid No. 16-035) and presentation, possible action and discussion regarding the rejection of Bid No. 15-041. 2j. Presentation,possible action,and discussion on aprofessional services contract(Contract No. 16300246) with Binkley & Barfield in the amount of $194,485.50 for the preliminary engineering report associated with the Rock Prairie Road West - FM 2154 to City Limits Project. 2k. Presentation, possible action, and discussion regarding a professional services contract (Contract No. 16300279) with Pierce, Goodwin, Alexander and Linville (PGAL) in the amount of$1,960,000 for the design of a new police station, and presentation, possible action and discussion regarding approval of Resolution 02-25-16-2k, declaring intention to reimburse certain expenditures with proceeds from debt. RM022516 Minutes Page 2 I 21. Presentation, possible action, and discussion regarding a three Year lease agreement between The City of College Station and JAR Capital Investments.LLC,in the total amount of$350,413.44 for office lease space at 511 University Drive East. 2m. Presentation, possible action, and discussion on a construction contract with All Star I&E, Inc; in the amount of $60,011.68, for the replacement of electrical panels and boxes that operate six athletic field lights at Veterans Park. 2n. Presentation, possible action, and discussion of an interlocal agreement with Blinn College for the City Fire Department to provide clinical sites to Blinn EMS students. Item 2k was pulled from Consent for a separate vote. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Nichols,the City Council voted five(5)for and none(0) opposed,to approve the Consent Agenda, less item 2k. The motion carried unanimously. (2k)MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Brick, the City Council voted two (2) for and three (3) opposed, with Mayor Berry and Councilmembers Nichols and Benham voting against, to postpone this item until the March 31 meeting. The motion failed. (2k)MOTION: Upon a motion made by Councilmember Benham and a second by Mayor Berry, the City Council voted three (3) for and one (1) opposed, with Councilmember Brick voting against, to approve a professional services contract (Contract No. 16300279) with Pierce, Goodwin, Alexander and Linville (PGAL) in the amount of$1,960,000 for the design of a new police station, and presentation, possible action and discussion regarding approval of Resolution 02-25-16-2k, declaring intention to reimburse certain expenditures with proceeds from debt. The motion carried. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Aldrich, the City Council voted five (5) for and none (0) opposed, to reconsider the motion to approve the Consent Agenda, less item 2k. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Benham,the City Council voted five(5)for and none(0)opposed,to approve the Consent Agenda, less items 2k and 2n. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016- 3751 amending Chapter 12, "Unified Development Ordinance "Section 12-d 7 "Official , .},. .r larva a.r taaaavaar r, •r., Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from 0 Office to PDD Planned Development District for approximately 7 acres being situated in the Thomas Caruthers League, abstract no. 9, in College Station, Brazos County, Texas, being the northern portion of that 25.79 acre tract conveyed to Brian Howard Perry by deed recorded in volume 10459, page 34 of the Official Public Records of Brazos County,Texas,generally located at 3600 Rock Prairie Road, mord. RM022516 Minutes Page 3 generally located at the intersection of Rock Prairie Road and Medical Avenue, to the east of Scott and White Hospital. Jessica Bullock, Planning and Development, reported that the applicant is requesting a Planned Development District zoning on approximately seven acres to build a Nursing Home. The PDD uses a base zoning district of Office. The Planning and Zoning Commission considered this item on February 4, and voted 5-0 to recommend approval. At approximately 8:04 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:04 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Aldrich, the City Council voted five (5) for and none (0) opposed,to adopt Ordinance 2016-3751, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from 0 Office to PDD Planned Development District for approximately 7 acres being situated in the Thomas Caruthers League,abstract no. 9,in College Station,Brazos County,Texas, being the northern portion of that 25.79 acre tract conveyed to Brian Howard Perry by deed recorded in volume 10459, page 34 of the Official Public Records of Brazos County, Texas, generally located at 3600 Rock Prairie Road, more generally located at the intersection of Rock Prairie Road and Medical Avenue, to the east of Scott and White Hospital. The motion carried unanimously. 2. Presentation, possible action and discussion regarding appointments to the following boards and commissions: • B/CS Library Committee • Bicycle, Pedestrian, and Greenways Advisory Board • Construction Board of Adjustments • Design Review Board • Historic Preservation Committee • Joint Relief Funding Review Committee • Landmark Commission • Parks and Recreation Board • Planning and Zoning Commission • Zoning Board of Adjustments MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Aldrich, the City Council voted five (5) for and none (0) opposed, to appoint Jane Kee, Casey Oldham, Jerome Rektorik, Jim Ross, and Johnny Burns for an unexpired term to the Planning and Zoning Commission. The motion carried unanimously. Upon a motion made by Councilmember Nichols and a second by Councilmember Benham, the City Council voted five (5) for and none (0) opposed, to appoint Jane Kee as chair to the Planning and Zoning Commission. The motion carried unanimously. RM022516 Minutes Page 4 MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Benham,the City Council voted five (5) for and none (0) opposed,to appoint Sherri Echols, Justin Lopez, Keith Roberts, Johnny Burns as alternate, and Troy Smith as alternate to the Zoning Board of Adjustments. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Benham, the City Council voted five (5) for and none (0) opposed, to appoint Tom Jackson, Bill Mather, Troy Smith, Johnny Burns as alternate, Elianor Vessali as alternate, and Megan Hardy as alternate to the Construction Board of Adjustments. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Nichols, the City Council voted five (5) for and none (0) opposed, to appoint Mary Edwards, Elizabeth Natsios, and Troy Smith to the Design Review Board. The motion carried unanimously. MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Benham, the City Council voted five (5) for and none (0) opposed, to appoint Marc Chaloupka, Paul Dyson, Gary Erwin, Ann Hays, Andrew Middleton, and Keith Roberts to the Parks and Recreation Board. The motion carried unanimously. Appointments to the remaining boards were as follows: • B/CS Library Committee: Gary Ives, Larry Ringer • Bicycle, Pedestrian, and Greenways Advisory Board: Jon Denton, Tina Evans, Molly Fierro, Andrew Middleton • Historic Preservation Committee: Gerald Burgner, Katherine Edwards, Michael Hardy, Louis Hodges, Charlie Jones, and Justin Lopez to the unexpired term • Joint Relief Funding Review Committee: Kay Parker • Landmark Commission: Mark Browning, Gerald Burgner, Tina Evans, Justin Lopez,Ian Muise, Tony Smith 3. Adjournment. There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:17 p.m. on Thursday, February 25, 2016. . \-4124.4.se4-a VAA-"tril Nancy Berry, Mayor ATTEST: ni(AAkl Sherry MashlQrn, City Secretary RM022516 Minutes Page 5 CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name : /61 11400,1ey Board or Committee: City Council I will NOT be in attendaj;e /64 0- for the reason(s) specified;,--� 9/ 4 //6/e/ 7Z / - .% 'gnatu e of offi"er Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. O:council/absencerequest.doc CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name : Board or Committee: City Council I will NOT be in attendance at: Vre e-o =-, V w for the reason(s) specified: Adel° 1 i. ature of officer Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. 0:council/absencerequest.doc (* ice (