HomeMy WebLinkAbout12/10/2015 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
DECEMBER 10, 2015
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council: TAMU Student Liaison
Blanche Brick Wayne Beckermann, VP/Municipal Affairs
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 3:33 p.m. on Thursday, December 10, 2015 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Employee Recognition, Recognition of Employee of the Year nominees and Reception.
The following employees were recognized for service:
20 Years of Service
Earnest Arbuckle Adrienne Bishop Steve Brock
Cecilia Browder Angela Daugherty Julia Franz
Daniel Garcia Hector Garcia Karl Goldapp
Daniel Graalum Michael Gutowski Christopher Kelly
Howard Lapham Arthur Lara Dean Mushinski
Rhonda Seaton Tammie Williams
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25 Years of Service
Bridgette George Paul Gunnels Curtis Hays
Gregory Janda Walter Jones John Leeth
Brenda Martz Lance Norwood Rodney Sigler
Marshall Wallace Gary Watson
30 Years of Service
David Clarida Jeffrey Kuykendall Scott McCollum
Jesse Quintero Stephen Smith
35 Years of Service
Tony Michalsky Jon Mies
Nominees for Employee of the Year were:
Jon Blalock Chris Ford Bridgette George
Jennifer Kingsbury Kelli Nesbitt Traci Perez
Brian Piscacek Carol Rodriguez
The Employee of the Year is Bridgette George, development Coordinator, Planning and
Development Department.
A small reception followed.
3. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-
Personnel, and §551.086-Competitive Matters, the College Station City Council convened into
Executive Session at 4:08 p.m. on Thursday, December 10, 2015 in order to continue discussing
matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit:
• Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County,
Texas, 12th Judicial District
• Juliao v. City of College Station,Cause No. 14-002168-CV-272,in the 272nd District Court
of Brazos County, Texas
• City of College Station,Texas,v. Embrace Brazos Valley,Inc., Cause No. 15-000804-CV-
85, In the 85th Judicial District Court, Brazos County, Texas.
B. Consultation with Attorney to seek legal advice; to wit:
• Legal advice regarding an agreement between the City of College Station and Kalon
Biotheraputics
• Legal advice concerning Power Supply
C. Deliberation on the appointment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer; to wit:
• City Secretary
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• City Manager
D. Deliberation on a competitive matter as defined in Gov't Code Section 552.133; to wit:
• Power Supply
The Executive Session adjourned at 6:13 p.m.
4. Take action, if any, on Executive Session.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Schultz the City Council voted six (6) for and none (0) opposed, with Councilmember Benham
absent from the dais, to approve an amendment to the June 24, 2014 Economic Development
Agreement between the City of College Station and Kalon Biotheraputics, contingent on the City
of Bryan's approval of the same, to extend the Completion of Construction of the Improvements
from December 31, 2015 to December 31, 2016, and to authorize the City Manager to execute
such amendment on behalf of the City. The motion carried unanimously.
5. Presentation, possible action, and discussion on items listed on the consent agenda.
This item was discussed after Workshop item#7.
(2k):Jeff Kersten,Assistant City Manager, clarified the lease agreement will be extended one year
with an additional one-year option.
(2m):Ben Roper, IT Director,noted the vendor has done more than ten installations,and they have
always been on time and on budget. Payments will not be made until after everything has been
completed.
(21i): Jeff Kersten, Assistant City Manager, clarified that this item says we will be issuing debt
later in the year for the portion needed for those transportation projects added to the 2016 budget.
(2p): Donald Harmon, Director of Public Works, said these have been planned for some time and
came through an ADA request.
(2t): Sherry Mashburn, City Secretary, stated that a Retreat date needs to be added to the Council
Calendar. There was Council consensus to set February 15 as the date,with February 16,if needed.
6. Presentation, possible action, and discussion regarding the conceptual design for the
Ringer Library project.
Emily Fisher, Assistant Director of Public Works/Capital Projects, introduced the representatives
from Komatsu Architecture.
Representatives from Komatsu Architecture presented the conceptual site plan, floor plan, and the
exterior elevation of the proposed expansion to the Larry J. Ringer Library. The concept plan was
presented to the Library Advisory Board and at a public meeting on September 2.
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7. Presentation,possible action,and discussion concerning the City Internal Auditor's Street
Maintenance Audit.
Ty Elliott, Internal Auditor, reported there are six recommendations from the Street Maintenance
Audit; 1) re-institute skill-based pay for specific positions; 2) reassess how pavement condition
analysis is conducted; 3) increase focus on preventative maintenance; 4) raise standards for street
construction; 5) construct minor collectors and above in concrete; and 6) create a dedicated fund
for street maintenance.
8. Council Calendar
Council reviewed the calendar.
9. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There were no future agenda items.
10. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee,
Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept.,. Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee,
Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review
Committee, Landmark Commission, Library Board, Metropolitan Planning Organization
Parks and Recreation Board, Planning and Zoning Commission, Research Valley
Partnership, Research Valley Technology Council, Regional Transportation Committee for
Council of Governments, Sister Cities Association,Transportation and Mobility Committee,
TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory
Council, Zoning Board of Adjustments.
Mayor Berry reported on the COG and the Christmas Parade.
Councilmember Brick reported on TML Region 10 and Christmas in the Park.
Councilmember Nichols reported on the Community Leaders Forum.
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11. Adjournment
There being no further business, Mayor Berry adjourned the workshop of the College Station City
Council at 7:20 p.m. on Thursday, December 10, 2015.
Nancy Berry, Mayor
ATTEST:
Sherry Ma€4k-(jv‘i(sbrAmAkuk__urn, City Secretary
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