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Home My WebLink About07/02/2015 - Minutes - Planning & Zoning CommissionCITY01' ( 01.1 EGI: ST VI -ION Home �f 7rxn.; iU;t1 (lrrrr rsity" MINUTES PLANNING & ZONING COMMISSION Workshop Meeting July 2, 2015, 6:00 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Jodi Warner, Jerome Rektorik, Casey Oldham, and Kirk Joseph COMMISSIONERS ABSENT: Barry Moore and Jim Ross CITY COUNCIL MEMBERS PRESENT: Blanche Brick CITY STAFF PRESENT: Lance Simms, Molly Hitchcock, Jennifer Prochazka, Jason Schubert, Erika Bridges, Kevin Ferrer, Jessica Bullock, Mark Bombek, Madison Thomas, Laura Walker, Venessa Garza, Adam Falco, Lauren Basey, and Brittany Caldwell 1. Call the meeting to order. Chairperson Kee called the meeting to order at 6:05 p.rn. 2. Discussion of consent and regular agenda items. There was general discussion regarding Regular Agenda Items 6 and 7. 3. Discussion of new development applications submitted to the City. New Development Link: www.cstx.gov/newdev There was no discussion. 4. Presentation, possible action, and discussion regarding the status of items in the 2015 P&Z Plan of Work (see attached). (J. Schubert) Principal Planner Schubert gave an update regarding the 2015 P&Z Plan of Work. 5. Presentation, possible action, and discussion regarding a demonstration of the online planning and development map. (V. Garza) Greenways Program Coordinator Garza gave a demonstration of the online planning & development map. 6. Presentation, possible action, and discussion regarding an update on the implementation of the organizational review report prepared by Alan Mueller, consultant. (L. Simms) Director Simms gave an update on the implementation of the organizational review report. There was general discussion amongst the Commission and Staff regarding the report. July 2, 2015 P&Z Workshop Meeting Minutes Page 1 of 2 7. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings: * Thursday, July 9, 2015 — City Council Meeting — Workshop 6:00 p.m. and Regular 7:00 p.m. (Liaison - Oldham) * Thursday, July I6, 2015 — P&Z Meeting — Workshop 6:00 p.m. and Regular 7:00 p.m. Chairperson Kee reviewed upcoming meetings for the Planning & Zoning Commission. 8. Discussion, review and possible action regarding the following meetings: Design Review Board, BioCorridor Board, Joint Annexation Task Force. Chairperson Kee gave an update regarding the Design Review Board and the Joint Annexation Task Force. 9. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Chairperson Kee asked that there be a future agenda item for a discussion of the memo from Legal regarding platting and replatting in older residential areas. Commissioner Oldham requested a future agenda item regarding Non -Residential Architectural Standards, specifically the Commercial Industrial zoning designation. 10. Adjourn. The meeting was adjourned at 7:12 p.m. Appr ed: Jane e, C airperson Planning & Zoning Commission test y�w �] d a Brittany Cal—tell, Admin. Support Specialist Planning & evelopment Services July 2, 2015 P&Z Workshop Meeting Minutes Page 2 of 2 CITN� OF :(;J� STIVI-ON MINUTES Home n/7fa«s lc~rtrUriiverriry" PLANNING & ZONING COMMISSI®N Regular Meeting July 2, 2015, 7:00 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Jodi Warner, Jerome Rektorik, Casey Oldham, and Kirk Joseph COMMISSIONERS ABSENT: Barry Moore and Jim Ross CITY COUNCIL MEMBERS PRESENT: Blanche Brick CITY STAFF PRESENT: Lance Simms, Molly Hitchcock, Jennifer Prochazka, Jason Schubert, Erika Bridges, Jessica Bullock, Mark Bombek, Madison Thomas, Laura Walker, Venessa Garza, Adam Falco, Lauren Basey, and Brittany Caldwell Call Meeting to Order Chairperson Kee called the meeting to order at 7:20 p.m. 2. Pledge of Allegiance 3. Hear Citizens No citizens spoke. 4. Consent Agenda 4.1 Consideration, possible action, and discussion on Absence Requests from meetings. * Barry Moore — July 2, 2015 * Jodi Warner — July 16, 2015 4.2 Consideration, possible action, and discussion to approve meeting minutes. * June 4, 2015 — Workshop * June 4, 2015 — Regular Commissioner Rektorik motioned to approve Consent Agenda Items 4.1— 4.2. Commissioner Joseph seconded the motion, motion passed (5-0). Regular Agenda 5. Consideration, possible action, and discussion on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. July 2, 2015 P&Z Regular Meeting Minutes Page 1 of 4 6. Presentation, possible action, and discussion regarding waiver requests to the Subdivision Regulations Section 84 'Blocks,' and Unified Development Ordinance Sections 12-8.3.G 'Blocks,' Section 12-8.3.K 'Sidewalks,' Section 12-8.3.H.4 'Cluster Development,' and Section 12-8.3.W 'Single -Family Residential Parking Requirements for Platting;' presentation, possible action, and discussion regarding a discretionary item related to Unified Development Ordinance Section 12-8.3.13 'Streets;' and presentation, possible action, and discussion regarding a Preliminary Plan for Mission Ranch Subdivision consisting of 571 lots on approximately 289.5 acres generally located west of Holleman Drive South and North of Rock Prairie Road West. Case #PP2015-900058 (J.Prochazka) Principal Planner Prochazka presented the presented the waiver requests and discretionary item and recommended approval. Clint Cooper, Caldwell Companies, stated that there were only minor changes made to the previously approved Preliminary Plan. Commissioner Oldham motioned to approve the waiver requests to Single -Family Parking Standards and Cluster Development Standards. Commissioner Rektorik seconded the motion, motion passed (5-0). Commissioner Oldham motioned to approve the block length and sidewalk waiver requests as well as the discretionary item related to temporary remote access. Commissioner Rektorik seconded the motion, motion passed (5-0). Commissioner Rektorik motioned to approve the Preliminary Plan. Commissioner Joseph seconded the motion, motion passed (5-0). 7. Presentation, possible action, and discussion regarding waiver requests to Unified Development Ordinance Section 12-8.1-1.2. 'Platting and Replatting within Older Residential Subdivisions' and a public hearing, presentation, possible action, and discussion regarding a Final Plat for McCulloch's Subdivision Lots 7A & 8A, Block 1 being a replat of McCulloch's Subdivision Lots 7-9, Block 1 consisting of two single-family lots on approximately 0.3142 acres located at 1112 Arizona Street, generally located southeast of Holleman Drive between Wellborn Road and Welsh Avenue. Case #FP2015-000002 (L. Walker) Staff Planner Walker presented the waiver requests and the replat and recommended denial. There was general discussion amongst the Commission regarding the replat. Adam Wallace, ATM Surveying, stated that the proposed configuration fits with the rest of the lots on the street. He also said that he does not believe that the the waiver requests would be detrimental to the surrounding property owners. There was further discussion amongst the Commission regarding the replat. Chairperson Kee opened the public hearing. Timothy Campbell, 1204 Carolina Street, College Station, Texas; Lawrence Smith, 2549 Pleasant Hill Road, Bryan, Texas. They spoke in opposition of the replat expressing concern of additional July 2, 2015 P&Z Regular Meeting Minutes Page 2 of 4 student housing, safety, and tax increases. Mr. Campbell stated that he is currently working with the City to create an overlay for the McCulloch Subdivision. Veronica Morgan, 3204 Earl Rudder Freeway South, College Station, Texas, stated that she was not representing the applicant, but wanted to express her concern regarding subdividing in older neighborhoods and would like for that section of the Subdivision Regulations to be revisited. She stated that property owners were not notified of the change to the Subdivision Regulations and she believes that is a fairness issue. LaShawn and Christopher Phillips, 1112 Arizona Street, College Station, Texas; Marilyn Cornelius, owner, 1112 Arizona Street, College Station, Texas. The citizens spoke in support of the replat and stated that the property was bought as three lots and that they were never notified that it was now considered one building plot due to the change in the Subdivision Regulations. Chairperson Kee closed the public hearing. Commissioner Warner motioned to approve the waiver requests. Commissioner Rektorik seconded the motion. There was general discussion amongst the Commission regarding the waiver requests. The motion passed (4-0-1). Commissioner Joseph abstained. Commissioner Warner motioned to approve the replat. Commissioner Oldham seconded the motion, motion passed (4-0-1). Commissioner Joseph abstained. Public Hearing, presentation, possible action, and discussion regarding a Conditional Use Permit for multi -family on the first floor in the WPC Wolf Pen Creek District, more specifically for The Lofts at Wolf Pen Creek, consisting of approximately 7.4 acres of The Lofts -WPC, Block 1, Lot 1, and A004601 M Rector (ICL) Tracts 54.1, located at 614 Holleman Drive East, more generally located at the southwest corner of Holleman Drive East and Dartmouth Street. Case #CUP2015-000001 (J. Bullock) Commissioner Oldham stated that he would be abstaining. Staff Planner Bullock presented the Conditional Use Permit and recommended approval with the condition that at least 4,500 square feet of commercial space be retained, allowing commercial uses in addition to retail and restaurant uses. Wayne Rife, 3205 Earl Rudder Freeway, College Station, gave an overview of each lease space and the problems they have had retaining tenants. Jody Slaughter, 2800 South Texas Avenue, College Station, Texas, explained what leasing efforts were made for the commercial space. Brian Curley, 500 Em -nen Street, Denton, Texas, stated that leasing out the retail space has been a challenge. He said that Sabi Boutique has been successful due to their social media marketing that many businesses aren't using. July 2, 2015 P&Z Regular Meeting Minutes Page 3 of 4 There was general discussion amongst the Commission and Staff regarding the Conditional Use Permit. Chairperson Kee opened the public hearing. No one spoke during the public hearing. Chairperson Kee closed the public hearing. There was further discussion with Staff regarding the retail space. Commissioner Rektorik motioned to recommend approval of the Conditional Use Permit as requested to allow multifamily residential use on the entirety of the ground floor. Commissioner Joseph seconded the motion, motion passed (4-0-1). Commissioner Oldham abstained. 9. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 10. Adjourn The meeting adjourned at 9:26 p.m. Appr ed: Jane K e, C ii -person Planning Zoning Commission A est: i Brittan Cald 11, A in. Support Specialist Planning & Development Services July 2, 2015 P&Z Regular Meeting Minutes Page 4 of 4