HomeMy WebLinkAbout10/22/2015 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
OCTOBER 22, 2015
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz, arrived after roll call
James Benham, absent
City Staff: TAMU Student Liaison
Kelly Templin, City Manager Wayne Beckermann,VP/Municipal Affairs
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:31 p.m. on Thursday, October 22, 2015 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 4:31
p.m. on Thursday, October 22, 2015 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit:
• Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County,
Texas, 12th Judicial District
• Juliao v. City of College Station,Cause No. 14-002168-CV-272,in the 272'1District Court
of Brazos County, Texas
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• City of College Station,Texas,v. Embrace Brazos Valley, Inc., Cause No. 15-000804-CV-
85, In the 85th Judicial District Court, Brazos County, Texas.
B. Deliberation on the appointment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer; to wit:
• Municipal Judge
The Executive Session adjourned at 5:38 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2f and 2g were pulled for clarification.
(21): Donald Harmon, Director of Public Works, clarified the change order was based upon
elements not adequately reviewed by staff and the necessity to mitigate some of the costs. This
results in a net reduction of approximately $180,000.
(2g): Alison Pond, Director of Human Resources, gave a brief overview of the program which
provides City employees with a loan option to be re-paid through employee payroll deductions.
5. Presentation, possible action, and discussion regarding the Veteran's Park and Athletic
Complex Build-Out(Phase 1).
Davis Schmitz, Director of Parks and Recreation, reported that the Veteran's Park and Athletic
Complex Build-Out (Phase 1) consists of adding two additional full size athletic fields, lighting,
shade, playgrounds, a splash pad, and 160 parking spaces. A public meeting was held to gather
input from the local soccer community about the project. Results were overwhelmingly positive
to move forward with plans for Phase 1,with a two-year anticipated completion. Other items asked
to be considered include restrooms and concrete sidewalks. This project is estimated to cost
$3,673,274 (not including additional restrooms)and will utilize Hotel Occupancy Tax funds. Staff
estimates annual operations and maintenance costs of$50,000.
Staff recommends approval. Council consensus was to move forward.
6. Presentation, possible action, and discussion relating to a proposal for a new office
building for the Brazos Central Appraisal District.
Ron Kaiser, BCAD representative, introduced Mark Price, Chief Appraiser, who reported that the
Brazos Central Appraisal District is seeking a new building due to concerns with growth, security,
customer service, and technology. Three-fourths of the taxing entities must approve this request.
The total project cost is estimated to be $3.2 million. The BCAD Board of Directors recommends
building rather than leasing office space to give the property owners of Brazos County the best
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value for their tax dollars and to provide improved security, efficiency and technology for the
BCAD staff as well as the public.
Mayor Berry recessed the workshop at 7:00 in order to begin the Regular Meeting.
The Workshop reconvened at 8:24 p.m.
7. Council Calendar
Council reviewed the calendar.
8. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Nichols asked for the ten-year Comprehensive Plan review to be moved up a year
or two due to the substantial growth we are seeing.
Councilmember Aldrich asked to consider an appointment to the Brazos Valley Arts Council.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee,
Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee,
Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review
Committee, Landmark Commission, Library Board, Metropolitan Planning Organization,
Parks and Recreation Board, Planning and Zoning Commission, Research Valley
Partnership, Research Valley Technology Council, Regional Transportation Committee for
Council of Governments,Sister Cities Association,Transportation and Mobility Committee,
TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory
Council, Zoning Board of Adjustments,
Councilmember Brick reported on the Bicycle, Pedestrian and Greenways Advisory Board and
Transportation Board.
Councilmember Schultz reported on the RVP.
Councilmember Nichols reported on the Annexation Task Force and the CVB.
Councilmember Mooney reported on the BVCOG.
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Councilmember Aldrich reported on the Chamber of Commerce.
10. AdYouirnment
There being no further business, Mayor Berry adjourned the workshop of the College Station City
Council at 8:31 p.m. on Thursday, October 22, 2015.
f , / 1,
Nancy Berry, Ma or
ATTEST:
Sherry Mas rn, City Secretary
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