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Home My WebLink About10/22/2015 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION OCTOBER 22, 2015 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham, absent City Staff: TAMU Student Liaison Kelly Templin, City Manager Wayne Beckermann,VP/Municipal Affairs Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:10 p.m. on Thursday, October 22, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to approve Councilmember Benham's absence request. The motion carried unanimously. Presentation to the College Station Municipal Court proclaiming November 2,2015 through November 6, 2015, as Municipal Court Week. Mayor Berry presented the proclamation to representatives of the College Station Municipal Court: Judge Edward Spillane, Marie Barringer, Melissa Johnson, Lucy Coronilla, Belinda Cinque, RM102215 Minutes Page 1 Naomi Neblett, Marleigh Thomasen, Chadd Harkrider, Nikki Ochoa, Dierdre Canon, and Abby Bazy. Proclamation for National Cyber Security Awareness Month. Mayor Berry presented the proclamation to the Director of Information Technology, Ben Roper. Hear Visitors Comments Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Sgt. John W. Russell. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • October 8,2015 Workshop • October 8,2015 Regular Meeting 2b. Presentation, possible action, and discussion regarding the second renewal of a contract for Annual Pad-Mount Equipment Repair and Restoration to Utility Restoration Services Inc. in the amount of$102,370. 2c. Presentation, possible action, and discussion regarding the second reading of Ordinance 2015-3710, a recycling collection franchise ordinance and service agreement with CCAA, LLC., d/b/a Brazos Valley Recycling. 2d. Presentation, possible action, and discussion regarding Change Order No. 2 to the construction contract with Kieschnick General Contractors, Inc., reducing contract 15-171 by $68,526 for the Area 2 Water Line Extension project. 2e. Presentation, possible action, and discussion regarding approval of a one year service contract (contract no. 15300392) between the City of College Station and Rios Tree Service Inc., for an amount not to exceed $200,000 for annual landscaping, tree trimming and removal services. 2f. Presentation, possible action, and discussion regarding construction Change Order No. 1 to contract 15-109 with Kieschnick General Contractors, Inc., reducing the contract in the amount of$182,397.60 for the Lick Creek Hike & Bike Trail Project. 2g. Presentation, possible action, and discussion regarding the City of College Station entering into a relationship with the Community Loan Center of the Brazos Valley to provide City employees with a loan option to be re-paid through employee payroll deductions. 2h. Presentation, possible action, and discussion on awarding a bid to Vox Construction, LLC. in the amount of $66,670.05 for the construction of sidewalks on the south side of Dominik Drive from Stallings to Munson. RM102215 Minutes Page 2 2i. Presentation, possible action,and discussion regarding Ordinance 2015-3711, of the City Council of the City of College Station,Texas,amending Ordinance No. 2015-3693, replacing Part 4 to change the condition related to the effective date of the rezoning from November 30,2015 to February 15,2016, and providing an effective date. 2j. Presentation, possible action, and discussion on Resolution 10-22-15-2_j, stating that the City Council has reviewed and approved the City's Investment Policy, Broker-Dealer List and Investment Strategy. 2k. Presentation, possible action,and discussion on approving the FY 16 hotel tax agreement with the Arts Council of the Brazos Valley for$386,400 to fund Affiliate funding and Annual Program and Marketing funding. 21. Presentation, possible action, and discussion on approval of the 2015 Property Tax Roll in the amount of$32,065,351.34. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action,and discussion on the Annual Review of the Comprehensive Plan and the Annual Review of the Unified Development Ordinance(TIDO). This item was heard after item 2. Jennifer Prochazka, Planning and Development, gave an overview of the Comprehensive Plan, with its requisite master plans. She reported that the Annual Review of the Unified Development Ordinance is required by the UDO as an on-going effort to keep the development codes of the City of College Station current and relevant. Included as a part of the review is a list of amendments to the UDO during the past 12 months. Staff recommends that Council accept the review and requested relevant direction to aid staff in the implementation of the Comprehensive Plan and Unified Development Ordinance. At approximately 8:22 p.m., Mayor Berry opened the Public Hearing. Jackie Pacha, Executive Director of the Brazos Valley Center for Independent Living, said her organization provides feedback regarding the comprehensive plan. There being no further comments,the Public Hearing was closed at 8:23 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Schultz, the City Council voted six (6) for and none (0) opposed, to accept the Annual Review of the Comprehensive Plan and the Annual Review of the Unified Development Ordinance (UDO). The motion carried unanimously. RM102215 Minutes Page 3 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3712, adoption of the City's Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan. This item was pulled out of order and heard before item 1. Venessa Garza, Planning and Development, introduced Brian Shamburger, with Kimley-Horn, who gave an overview of the ADA Title II requirements, the Transition Plan requirements, and project scope. Public outreach included a focus group meeting with area organizations that serve people with disabilities. Two public meetings were held to receive input on the plan and areas around town in need of improvement. In relation to programs, procedures, and policies, staff training is needed, staff needs to be aware of resources, update the ADA notice on meeting agendas, alternate formats of printed information should be made available, and contact information to auxiliary aids and accommodations need to be made available. The first phase of the Plan has identified $3.35 million in needed improvements. At approximately 7:44 p.m., Mayor Berry opened the Public Hearing. Jackie Pacha,Executive Director of the Brazos Valley Center for Independent Living,came before Council representing citizens with disabilities. She appreciated the opportunity to provide input in this process,and they have no problems with how staff has handled this. It is only right that College Station leads the way with this transition plan. She cautioned Council that when they hire the ADA Coordinator to consider their qualifications and to not just appoint a staff person to add this to their job duties. Lorene Bookman, 2402 Welsh Avenue, #615, said she is profoundly deaf and from a deaf family. The community is behind in the process. There is no access for her. She has to request services two days in advance, which is not necessary, especially if there are interpretive services available online. She appreciates that the City is looking at this,but her needs are not being met at this time. A video phone would help with equal access. Rachael Hubbs, 2401 Welsh Avenue#615, said what was just said applies to her as well. She told of an experience with the police and stated that the police need to be educated on how to deal with deaf people. Hospitals, too, are not always responsive and have postponed getting an interpreter. There being no further comments, the Public Hearing was closed at 7:53 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2015-3712 adoption of the City's Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan. The motion carried unanimously. 3.Presentation,possible action,and discussion regarding appointments to the Brazos Transit District Board. On October 14, the City received a letter from John McBeth, CEO for The District, informing the City that Roy Kelly, representing the region comprising the cities of Bryan, College Station and Brazos County, announced he will be resigning from the Board of Directors. The District is RM102215 Minutes Page 4 requesting the City to nominate an elected official from the City of College Station to serve on The District Board. The term would be four years and may serve two terms. The Board meets quarterly. MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Nichols, the City Council voted six(6)for and none(0)opposed,to appoint Blanche Brick to the Brazos Transit District Board of Directors. The motion carried unanimously. 4. Adjournment. There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:24 p.m. on Thursday, October 22, 2015. /1112/'A et ILA Nancy Berry, Mayor ATTEST: CA €5L0.11-Sherry Masi rn, City Secretary RM102215 Minutes Page 5 ., CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name : James Benham Board or Committee: City Council I will NOT be in attendance at: the City Council Meeting held this Thursday, 10/22. for the reason(s) specified: I'll be missing this meeting this Thursday due to an event we are holding at our space from 5:30 to 8PM. This is a state wide event for construction technology that could only be held on this date. Sign re of officer 10/19/2015 Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. O:coun ci l/ab sen cerequest.do c Signature Certificate RightSignature Document Reference: D2KKXPIAHLUWLRKl:HYMJGEP Easy Online Document Signing James Benham Party ID:5X6L72JWK25WGBTH2E34DH IP Address:23.92.1.14 *1/J- VERIFIED MALL: lames@jbknowledge.com Digital Fingerprint Checksum 43024f1dbf6beb46049f3d8674d4c9cf4eedc624 10111.;Pe III ;I`nYe ' 114l 1rii..1 II DI Timestamp Audit 20'5-10-19 00:03:22-0700 All parties have signed document.Signed copies sent to:James Benham and Samantha Klein. 20"5-10-19 09:03:22-0700 Document signed by James Benham(james@jbknowledge.com)with drawn signature. -23.92.1.14 20'5-10-19 09:03:05-0700 Document viewed by James Benham(fames@jbknowledge.com).-23.92.1.14 20'9-10-19 03:'2:31 -0700 Document created by Samantha Klein(samantha.klein@jbknowledge.com).- 23.92.1.14 ❑ a •❑ • ',NW This signature page provides a record of the online t6; _ r;; activity executing this contract, Page 1 of I o 41. •.-. '