HomeMy WebLinkAbout09/21/2015 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
SEPTEMBER 21, 2015
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich, arrived after roll call
Karl Mooney
John Nichols
Julie Schultz
James Benham, absent
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 3:01 p.m. on Monday, September 21, 2015 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve Councilmember
Benham's absence request. The motion carried unanimously.
Presentation to DAR proclaiming September 17023 as Constitution Week.
Mayor Berry presented the proclamation to La Villita members Mary Elizabeth Dresser, Leonora
Owre, Faye Hartfield, Tammy Tiner, and Laura Harding.
Presentation to the Brazos Valley Fair and Rodeo proclaiming October 12 - 18, 2015 as
Brazos Valley Fair Week.
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Mayor Berry presented the proclamation to Tom Quarles, General Manager, Brazos County Expo
& Brazos Valley Fair& Rodeo; and Fiona Meyer, Senior Manager, Brazos Valley Fair& Rodeo.
Presentation and recognition to the Big Event of Texas A&M for the Governor's Higher
Education Community Impact Award.
Mayor Berry presented the proclamation to Kai Jones, Courtney Cotter, and Wayne Beckermann,
all with the Big Event.
Hear Visitors Comments
There were no citizen comments.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
• September 10,2015 Workshop
• September 10,2015 Regular Meeting
2b. Presentation, possible action, and discussion regarding Resolution 09-21-15-2b, entering
into an agreement and approving the reimbursement of the City's 10% contribution for
right-of-way costs to the Texas Department of Transportation (TXDOT) in the amount of
$1,19n,,11.66 for the FM 2347 /FM 2154 interchange Prniect
2c. Presentation, possible action, and discussion on Resolution 09-21-15-2c, granting
authority to the City Manager or his designees as authorized officials for execution of
documents necessary to submit the Texas Traffic Safety Grant Application and Agreement
to the Texas Department of Transportation.
2d. Presentation, possible action, and discussion regarding purchase orders to Osburn
Associates Inc. for $42,193.75 and N-Line Traffic Maintenance for $42,447 for purchasing
traffic signs and posts.
2e. Presentation, possible action, and discussion on the notifications for change orders from
TxDOT on the Rock Prairie Road Overpass project in the amount of$12,719.05,$41,241.90,
and $15,871.22, (total $69,832.17) and authorizing the City Manager to execute the
acknowledgement notification on behalf of the City Council.
2f. Presentation, possible action, and discussion regarding approval of a two year service
contract between the City of College Station and Andrews Building Service, Inc. in the
amount of $486,571.84, or $243,285.92 annually for annual janitorial services for City
facilities and the Northgate llistrict Annual costs for citywide janitorial services are
.,.,... 3 ..,... ..... �,,,.,..�.,,. ..,Y...%.. . ..,,.,. „T ......, janitorial Y..a .aw.u ....
$183,189.52 and annual Northgate District cleaning and trash service is $60,096.40.
2g.Presentation,possible action,and discussion regarding Change Order No. 1 to the Royder
- Live Oak Sewer Extension Professional Services Contract (14-170) with Jones & Carter,
Inc., reducing the total by $51,150.
RM092115 Minutes Page 2
2h. Presentation possible action, and discussion regarding the award of contract 15300345
to Brazos Paving Inc. for the purchase and installation of Type D Hot Mix Asphalt Concrete
and Emulsion for an amount not to exceed $2,973,300.
2i. Presentation, possible action, and discussion regarding updating water tap fees to reflect
current costs, and Ordinance 2015-3707, amending Chapter 11, "Utilities" of the Code of
Ordinances of the City of College Station,Texas, by amending section 2(d)(4)(a)(i) as set out
below; providing for an increase in water tap fees; and providing an effective date.
2j. Presentation, possible action, and discussion regarding City of College Station Excess
Liability and Workers' compensation Insurance, Prnnerf y,/Rniler R. Machineerii
Commercial Crime, EMT Liability, and Auto Property Damage policies for Fiscal Year
2016. FY16 premiums for all lines of coverage total $454,685.31.
2k. Presentation, possible action and discussion regarding construction contract 15300348
with Vox Construction, LLC, in the amount of $152,575.69 for pedestrian facility
improvements at four different intersections.
21. Presentation, possible action. and discussion regarding the second of two readings of
Ordinance 2015-3698, amending the Residential Recycling Collection Franchise Agreement
(Ordinance No. 2010-3268)with Texas Commercial Waste (TCW).
2m. Presentation, possible action and discussion to authorize expenditure of funds for FY
2016 for items exempt from competitive bidding as described more fully in Texas Local
Government Code, Chapter 252.022 and other expenditures for interlocal contracts or fees
mandated by state law that are greater than $50,000; and to authorize the City Manager to
approve contracts and expenditures that are on the exemption list.
2n. Presentation, possible action, and discussion regarding approval of a service contract
with Xpedient Mail,in an amount not to exceed$230,000 for utility bill,late notice and utility
bill insert printing and mailing.
2o. Presentation, possible action and discussion on a bid award for the purchase of various
electric capacitor banks which will be maintained in electrical inventory and expended as
needed. The total recommended award is $178,388 and will be awarded by line item to the
lowest responsible bidder.
2p. Presentation,possible action,and discussion regarding an Interlocal Agreement between
the City of College Station and the City of Fort Worth to provide oil and gas well inspections
and related services.
2q. Presentation,possible action, and discussion regarding the annual EMS supply purchase
order with Boundtree Medical L.L.C. for $80,000.
Items 2f, 2i, 2k, and 2p were pulled for clarification.
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MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Schultz,the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda.
The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015-
3699, amending Chapter 12, "Unified Development Ordinance," Article 8 "Subdivision
Design And Improvements," Section 8.3 "General Requirements And Minimum Standards
of Design For Subdivisions Within The City Limits," Section W "Single-Family Residential
Parking Requirements for Platting," and Chapter 12, "Unified Development Ordinance,"
Article 11 "Definitions" Section 11.2 "Defined Terms" of the Code of Ordinances of the City
of College Station, Texas, regarding Singje-Family Residential Parking Requirements for
Platting.
Jennifer Prochazka, Planning and Development, reported that"Single-Family Residential Parking
Requirements for Platting" is the section of the Subdivision Regulations that requires new single-
family residential developments to mitigate potential neighborhood parking problems and
maintain certainty of emergency vehicle access through subdivision design. The proposed
amendments are intended to provide additional options and increased flexibility for single-family
developments. Proposed changes include:
• Ordinance sections have been re-arranged for ease of use;
• 27-foot wide streets allowing parking on one side
• Changes to visitor parking standards;
• No on-street parking on narrow streets;
• Modified traffic calming section;
• Right-of-way requirements for wider streets; and
• Alley-fed parking standards.
Staff met with the Joint Neighborhood Parking Task Force in June to discuss the proposed changes,
and a two week public review period was offered in July to receive feedback on the amendment.
Staff received several comments and/or questions related to the ordinance amendment and made
revisions as necessary.
At approximately 3:22 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 3:22 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2015-3699,
amending Chapter 12, "Unified Development Ordinance," Article 8 "Subdivision Design And
Improvements," Section 8.3 "General Requirements And Minimum Standards of Design For
Subdivisions Within The City Limits," Section W "Single-Family Residential Parking
Requirements for Platting," and Chapter 12, "Unified Development Ordinance," Article 11
"Definitions" Section 11.2 "Defined Terms" of the Code of Ordinances of the City of College
Station, Texas, regarding Single-Family Residential Parking Requirements for Platting. The
motion carried unanimously.
RM092115 Minutes Page 4
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015-
3700, amendin_g Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundaries from R Rural to SC Suburban Commercial for approximately
7.91 acres being situated in the Robert Stevenson Survey,Abstract No. 54, College Station,
Brazos County, Texas, being all of the 4.71 acre tract described in the deed from Eugene B.
Savage, III, to Eugene B. Savage, HI, Revocable Trust, to Jupiter & Space Property, LLC,
recorded in Volume 9849,Page 220, of the Official Records of Brazos County,Texas, and all
of the 3.19 acre tract described in the deed from Larry Ruffino, Trustee, to Jupiter& Space
Property, LLC, recorded in Volume 9849, Page 214, of the Official Records of Brazos
County,Texas. Generally located at 2970 Barron Road, more generally located southwest of
the intersection of William D. Fitch Pkwy and Barron Road.
Councilmember Schultz recused herself from the discussion.
Laura Walker, Planning and Development, reported that the applicant has requested the proposed
amendment to rezone the property to Suburban Commercial as a step toward developing office
and commercial uses.
The Planning and Zoning Commission considered this item on September 3, 2015 and voted
unanimously to recommend approval of the rezoning request. Staff also recommends approval of
the rezoning request.
At approximately 3:26 p.m., Mayor Berry opened the Public Hearing.
Paul Murphy, 12633 SH 30, representing the developer, spoke in favor of the project.
There being no further comments, the Public Hearing was closed at 3:28 p.m.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Aldrich, the City Council voted five (5) for and none (0) opposed, with Councilmember Schultz
abstaining, to adopt Ordinance 2015-3700, amending Chapter 12, "Unified Development
Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of
College Station, Texas by changing the zoning district boundaries from R Rural to SC Suburban
Commercial for approximately 7.91 acres being situated in the Robert Stevenson Survey,Abstract
No. 54, College Station, Brazos County, Texas, being all of the 4.71 acre tract described in the
deed from Eugene B. Savage, III, to Eugene B. Savage, III, Revocable Trust, to Jupiter & Space
Property, LLC, recorded in Volume 9849, Page 220, of the Official Records of Brazos County,
Texas, and all of the 3.19 acre tract described in the deed from Larry Ruffin, Trustee, to Jupiter
& Space Property, LLC, recorded in Volume 9849, Page 214, of the Official Records of Brazos
County, Texas. Generally located at 2970 Barron Road, more generally located southwest of the
intersection of William D. Fitch Pkwy and Barron Road. The motion carried unanimously.
3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015-
3701, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundaries from PDD Planned Development District to PDD Planned
nevelnnment llictrict in order to revise the commercial component of a mixed-use
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development for approximately 11 acres being Lot 1A, 2A and 3, Block 1 of Northpoint
Crossing Subdivision, College Station, Brazos County, Texas, generally located at the
northwest intersection of University Drive and Texas Avenue.
The applicant requested that this item be pulled from the agenda.
4. Public Hearing, presentation, possible action,and discussion on Ordinance 2015-3702,for
a Conditional Use Permit for a Night Club/Bar/Tavern, more specifically the Eskimo Hutt
consisting of approximately 2,475 square feet of the Woodstone Shopping Plaza being Park
Place, Block 4, Lot 3, generally located at 919 Harvey Road, located on the east side of
Woodstone Shopping Center which is generally located on the northwest corner of Harvey
Road and Munson Avenue.
Madison Thomas, Planning and Development, stated that this request is for a conditional use
permit for a bar in a 2,475 tenant lease space of the Woodstone Shopping Center.
The Planning and Zoning Commission considered this item at their September 3, 2015 meeting
and voted unanimously to recommend approval of the conditional use permit. Staff also
recommends approval.
Tyler Stevenson,2320 Pronghorn,applicant,explained how they manage under-age customers and
the open container restrictions.
At approximately 3:41 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 3:41 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Mooney, the City Council voted two (2) for and four (4) opposed, with Mayor Berry and
Councilmembers Aldrich,Nichols, and Schultz voting against,to adopt Ordinance 2015-3702, for
a Conditional Use Permit for a Night Club/Bar/Tavern, more specifically the Eskimo Hut,
consisting of approximately 2,475 square feet of the Woodstone Shopping Plaza being Park Place,
Block 4, Lot 3, generally located at 919 Harvey Road, located on the east side of Woodstone
Shopping Center which is generally located on the northwest corner of Harvey Road and Munson
Avenue, contingent upon removing the drive-through aspect in regard to incompatibility to the
surrounding area. The motion failed.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Aldrich,the City Council voted four(4) for and two (2) opposed,with Councilmembers Brick and
Mooney voting against, to adopt Ordinance 2015-3702, for a Conditional Use Permit for a Night
Club/Bar/Tavern,more specifically the Eskimo Hut,consisting of approximately 2,475 square feet
of the Woodstone Shopping Plaza being Park Place, Block 4, Lot 3, generally located at 919
Harvey Road, located on the east side of Woodstone Shopping Center which is generally located
on the northwest corner of Harvey Road and Munson Avenue. The motion carried.
5. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015-
3703, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing
RM092115 Minutes Page 6
the zoning district boundaries from D Duplex to GC General Commercial for approximately
0.499 acres being Lots 3 & 10, Block B and a portion of the Alley of the College Heights
Subdivision, generally located at 408 Nimitz Street and 409 Eisenhower Street, more
generally located north of University Drive East and south of Cooner Street.
Councilmember Schultz recused herself from discussion on this item.
Mark Bombek,Planning and Development,reported that the applicant has requested the proposed
amendment to rezone the 0.499 acre property from Duplex to General Commercial as a step toward
the expansion of an existing retail sales use fronting University Drive.
The Planning and Zoning Commission considered this item on September 3, 2015 and voted
unanimously to approve the rezoning request. Staff also recommends approval of the rezoning
request.
At approximately 3:58 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 3:58 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Aldrich, the City Council voted five (5) for and none (0) opposed, with Councilmember Schultz
abstaining, to adopt Ordinance 2015-3703, amending Chapter 12, "Unified Development
Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of
College Station, Texas by changing the zoning district boundaries from D Duplex to GC General
Commercial for approximately 0.499 acres being Lots 3 & 10, Block B and a portion of the Alley
of the College Heights Subdivision, generally located at 408 Nimitz Street and 409 Eisenhower
Street, more generally located north of University Drive East and south of Cooner Street. The
motion carried.
6. Public Hearing, presentation, possible action, and discussion on Ordinance 2015-3704,
Budget Amendment#2, amending Ordinance No. 3605 which will amend the budget for the
2014-2015 Fiscal Year in the amount of$2,637,463; and presentation, possible action and
discussion on an inter-fund budget transfer in the amount of $942,950 and an intra-fund
budget transfer of$2,329,559.
Jeff Kersten, Assistant City Manager, reported that the proposed budget amendment will increase
the FY15 budget appropriations by $2,637,463. Also included is an inter-fund budget transfer in
the amount of$942,950 and an intra-fund budget transfer of$2,329,559.
Staff recommends the City Council approve Budget Amendment#2,the inter-fund budget transfer,
and the intra-fund budget transfer.
At approximately 4:05 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 4:05 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2015-3704,
RM092115 Minutes Page 7
Budget Amendment#2, amending Ordinance No. 3605 which will amend the budget for the 2014-
2015 Fiscal Year in the amount of$2,637,463; and approve an inter-fund budget transfer in the
amount of $942,950 and an intra-fund budget transfer of $2,329,559. The motion carried
unanimously.
7. Presentation, possible action, and discussion on Ordinance 2015-3705, adopting the City
of College Station 2015-2016 Budget; and presentation, possible action and discussion
ratifying the property tax revenue increase reflected in the budget.
Jeff Kersten,Assistant City Manager,briefed the Council on budget changes derived from Council
direction from the budget workshops. There is a net increase of$5,459,652 based on changes to
the pay plan, information technology,the electric fund, the outside agency budget, and the capital
project budget. The proposed budget with revisions is $309,576,087.
MOTION: Upon a motion made by Councilmember Schultz and a second by Mayor Berry, the
City Council voted one(1)for and five(5)opposed,with Mayor Berry and Councilmembers Brick,
Aldrich,Mooney, and Nichols voting against,to approve Ordinance 2015-3705, adopting the City
of College Station 2015-2016 Budget, excluding the CVB budget request for a separate vote. The
motion failed.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Mooney, the City Council voted five (5) for and one (1) opposed, with Councilmember Schultz
voting against, to approve Ordinance 2015-3705, adopting the City of College Station 2015-2016
Budget, with the revisions presented tonight. The motion carried.
MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Mooney, the
City Council voted six (6) for and none (0) opposed,to approve ratifying the property tax revenue
increase reflected in the budget. The motion carried unanimously.
8. Presentation, possible action, and discussion on approval of Ordinance 2015-3706,
adopting the City of College Station 2015-2016 ad valorem tax rate of$0.452500 per $100
assessed valuation,the debt service portion being$0.193052 per$100 assessed valuation and
the operations and maintenance portion being$0.259448 per$100 assessed valuation.
Jeff Kersten, Assistant City Manager, stated that Council has held two public hearings on a tax
rate of$0.452500. This is the same tax rate as the current tax rate. The tax rate must be adopted as
two separate components - one for Operations and Maintenance and one for Debt Service.
MOTION: Upon a motion made by Councilmember Mooney and a second by Mayor Berry, the
City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2015-3706, that the
property tax rate be increased by the adoption of a tax rate of 45.25 cents per $100 assessed
valuation, which is effectively a 4.06 percent increase in the tax rate. It was also moved that the
Maintenance and Operations rate be 25.9448 cents per $100 assessed valuation; and the Debt
Service rate be 19.3052 cents per$100 assessed valuation. The motion carried unanimously.
RM092115 Minutes Page 8
9. Adjournment.
There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council
at 4:44 p.m. on Monday, September 21, 2015.
Nancy Ber 't, Mayor
ATTEST:
Sherry Mas m, City Secretar
RM092115 Minutes Page 9
CITY OF COLLEGE STATION
Absence Request Form
For Elected and Appointed Officers
Name : James Benham
Board or Committee: City Council
I will NOT be in attendance at:
the Monday, September 21st Council Meeting.
for the reason(s) specified:
I will be out of town for business.
91.1k.
Sig- re of officer
9/19/2015
Date
This request shall be submitted to the office of the City Secretary or Board
Secretary one week prior to meeting date.
O:council/absencerequest.doc
AFFIDAVIT OF CONFLICT OF INTEREST
STATE OF TEXAS
COUNTY OF BRAZOS
I, e _ S „ 2,as a member of the City of College Station
make this affidavit and hereby, on oath,
state the following: I have a substantial interest in a business entity or real property that
would be peculiarly affected by a vote or decision of the City 0 p as
those terms are defined in Chapter 171, Texas Local Government Code.
Date of Meeting: 5-12434, (l .201S
Agenda Item Number:
The business entity or real property is (name and address or lot description):
I have a substantial interest in this business entity or real property for the following
reasons: (Check all that are applicable.)
n I own 10% or more of the voting stock or shares of the business entity and the
above-referenced agenda item involves this business entity;
n I own either 10% or more or $15,000 or more of the fair market value of the
business entity and the above-referenced agenda item involves this business
entity;
n Funds received by me from the business entity exceed 10% of my gross
income for the previous year and the above-referenced agenda item involves
this business entity;
n Real property is involved and (I/we) have an equitable or legal ownership with
a fair market value of $2,500 or more and the above-referenced agenda item
invol this real property;
A relative of mine has a substantial interest in the business entity or real
property that would be affected by a decision of the public body of which I am a
member.
Upon the filing of this affidavit with the City Secretary, I affirm that I will abstain from
voting on any decision involving this business entity and from any further participation
on this matter whatsoever.
Signed this p`., day of 4.�-� -- , 20
� F
Sigi .'ure of Official
Q l cep_ 5
Title
„
AFFIDAVIT OF CONFLICT OF INTEREST
STATE OF TEXAS
COUNTY OF BRAZOS
I, acl , as a member of the City of College Station
make this affidavit and hereby, on oath,
state the following: I have a substantial interest in a business entity or real property that
would be peculiarly affected by a vote or decision of the City as
those terms are defined in Chapter 171, Texas Local Government Code.
Date of Meeting: ` ""a'-.• t ,.26t. '
Agenda Item Number: '
The business entity or r al prope.ty is name and address or lot description):
{j 2 rtS (1cE'er i ,— } 1'L"Q
I have a substantial interest in this business entity or real property for the following
reasons: (Check all that are applicable.)
n I own 10% or more of the voting stock or shares of the business entity and the
above-referenced agenda item involves this business entity;
n I own either 10% or more or $15,000 or more of the fair market value of the
business entity and the above-referenced agenda item involves this business
entity;
n Funds received by me from the business entity exceed 10% of my gross
income for the previous year and the above-referenced agenda item involves
this business entity;
n Real property is involved and (I/we)have an equitable or legal ownership with
a fair market value of $2,500 or more and the above-referenced agenda item
involves this real property;
A relative of mine has a substantial interest in the business entity or real
roperty that would be affected by a decision of the public body of which I am a
member.
Upon the filing of this affidavit with the City Secretary, I affirm that I will abstain from
voting on any decision involving this business entity and from any further participation
on this matter whatsoever.
Signed this I day of , pc96- . , 20 l
i2,._.-L 2).,..... 61-----
Signa re of Official
P ( our 0 S
Title
BEFORE ME, the undersigned authority, on this day personally appeared
Jbd j e S i-7., , who after being by me duly sworn and on his oath
deposed and says that he/she has ready the above and foregoing and that every statement
contained therein is with his/her personal knowledge and is true and correct.
_ _ _ U
1 0:PaY`P"B� SHERs 3SHBURN 3-U � Notary Public,6 tate of Texas
1 *1 Notary Public.State of Texas
1nf 2) My Commission Expires
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