HomeMy WebLinkAbout12/14/2004 - Regular Agenda Packet - Parks Board(kw, PARKS AND RECREATION ADVISORY BOARD
AGENDA
CITY OF COLLEGE STATION
Regular Meeting
Tuesday, December 14, 2004, 7:00 p.m.
The EXIT Teen Center
1520 Rock Prairie Road • College Station, Texas
1. Call to order.
2. Pardon and possible action concerning requests for absences of members.
3. Hear visitors.
4. Discussion, consideration, and possible approval of minutes from Regular Meeting of
November 9, 2004.
5. Discussion, consideration, and possible action regarding requests for Park Land
dedications:
• Autumn Chase Villas N Park Zone 3
6. Presentation and discussion by the Brazos Valley Radio Control Club regarding the
potential for a model airplane park
7. Report, discussion and possible action regarding Program and Facility Needs
Assessment Process
8. Report, discussion, and possible action concerning the Capital Improvement
Program:
• Intergenerational Parks Update (2003 CIP Bond)
• Park Land Dedication Project List
• Current Capital Improvement Project List
• Veterans Park and Athletic Complex
9. Review, discussion, and possible action concerning Board and Departmental Goals
and Objectives, and City Council Strategic Plan.
10. Discussion of calendar, future meeting dates, and possible agenda items:
• Regular meeting N January 11, 2004
11. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989.
Parks and Recreation Advisory 1
Regular Meeting
Tuesday, December 14, 2004, 7:00 I).
The EXIT Teen Center
520 Rock Prairie Road
College Station, Texas
Staff Present: Eric Ploeger, Assistant Director « Parks and Recreation; Peter Vanecek, Senior Park
Planner; Pamela Springfield, Staff Assistant.
Board Members Present: Don Allison; Gary Erwin; Glenn Schroeder; Larry Farnsworth; Jeannie
McCandless; Gary Thomas; Jodi Warner, Chair; Kathleen Ireland; Carol Blaschke.
Board Members Absent: All members were present.
Guests & Visitors: David Meier, Doug McHan, and John Bowling N Brazos Valley Radio Control
Club; Beau Davis; Ronald Whitely, TAMU RPTS 402.
1. Call to order. Jodi Warner called the meeting to order at 7:00 p.m.
2. Pardon and possible action concernina requests for absences of members. No
requests for absence had been submitted.
3. Hear Visitors. Hearing none, this item was closed.
4. Discussion, consideration, and possible approval of minutes from the Regular
meeting of November 9, 2004. Don Allison moved to accept the minutes of the
November 9, 2004 meeting as presented. The motion was seconded by Glenn Schroeder, and
hearing no opposition or discussion, the vote was called. The minutes were accepted as
presented.
5. Discussion, consideration, and possible action regarding requests for park land
dedications.
■ Autumn Chase Villas N Park Zone 3:
This was for a proposed 64-unit apartment complex in Park Zone 3. The nearest
neighborhood park would be Wolf Pen Creek. The park land dedication would be
approximately one-half of an acre, therefore staff was recommending acceptance of the
cash dedication of $28,928 in lieu of land. Glenn S. asked about pedestrian access to
Dartmouth from Manuel, since it would be a good mile and a half or more to get to the
park on foot. Eric (Ric) Ploeger stated that the Thoroughfare Plan could be checked and
staff could ask to see what was going on at that corner. The answer would be brought
back to the next meeting. Glenn S. moved to accept the cash dedication of $28,928 and
Larry Farnsworth seconded. The vote was called, and the motion carried unanimously.
6. Report, discussion, and possible action regarding the Brazos Valley Radio Control
Club regarding the potential for a model airplane park. Gary Thomas introduced the
members of the Brazos Valley Radio Control Club that were present. David Meier was the
current President, Doug McHan, the past President, and John Bowling was the incoming
President for 2005. Handouts had been provided and a brief video was shown that explained
the different variations of the hobby and the types of facilities needed for each.
Parks and Recreation Advisory Board Page 1 of 3
Regular Meeting of December 14, 2004
The video explained three types of hobbies:
• Contour line flying: Several paved or grass surfaces of 180' in diameter would be needed,
along with a control area and parking for spectators.
• Free flight: 600+ acres would be needed for this type of flight. The parking area did not
need to be paved.
• Radio control flight: Runways, pit areas with interconnectivity, taxi runways to a main
runway, a spectator viewing area, and parking were all needed with this type of flight.
After the video ended, discussion followed. The club was interested in the possibility of
working with the city towards having a radio controlled flight park at the landfill site once it
becomes available. One club in San Antonio had been developed on an old landfill site.
• The club would like an unoccupied area of approximately 60-70 acres, with no trees.
Approximately 3 1/2 acres were needed to be used for runways and a pit area.
• When model airplanes are in the air it is a dangerous place to be. The club suggested that it
would be willing to share an area where they could have access on specific days when the
general public wouldn't be allowed in, with the general public allowed access on alternate
days.
• Noise reduction is a primary requirement of most radio control clubs.
• All flyers and sites are covered under The Academy of Model Aeronautics' (AMA) insurance.
The AMA is the sanctioning body for model aviation.
• The club sponsors several AMA -sanctioned events a year that bring in people from all over
the United States.
Two locations were suggested by staff for interim use - one was a location of approximately
75-80 acres on the north side of Veterans Park and Athletic Complex that would not be
developed for another year. The other was approximately 65 acres next to the landfill that
was also undeveloped.
Jodi stated that the idea sounded like it would be something worth looking into and thanked
the club members for attending.
This was an informational item only and no action was required.
7. Report, discussion, and possible action regarding the Program and Facility Needs
Assessment Process. Ric stated that informational items had been included in the
members' packets regarding this effort. The schedule that had been included was tentative.
He explained that one of the reasons for the assessment was to help flush out interests that
were not currently being served, as well as helping to gauge the changing needs of some of
the groups that were already being served. The assessment would also assist with the
updating of the Recreation, Park, and Open Space Master Plan.
Focus group meetings would be held as part of the assessment process and a list had been
included in the member's packets of the groups that there would be interaction with. Ric
stated that Peter Lamont and David Gerling would be working closely on the assessment to
ensure that it was done in a timely manner. The Board would be kept updated and would be
involved in the process throughout 2005.
This was an informational item only and no action was required.
8. Report, discussion, and possible action concerning the Capital Improvement
Program (CIP). Brief updates were given on the status of some of the projects in progress:
• The project for soccer lights for Central and Veterans parks had been bid out and would go
to Council for approval on January 13, 2005.
• The Veterans Park, Phase II design was underway.
Parks and Recreation Advisory Board Page 2 of 3
Regular Meeting of December 14, 2004
• The Lincoln Center expansion project should be complete within the next thirty days; the
covered basketball court was already being reserved for functions; and, a ribbon cutting
ceremony for the expansion may be held in February or March.
• The W.A. Tarrow Spray Park design will be the next phase worked on.
• The development for John Crompton Park should go out to bid soon.
• Several landscape design projects for street medians would be done by the Parks Planners
in 2005 including a project in Woodcreek and one on Greens Prairie Road.
This was an informational item only and no action was required.
9. Review, discussion, and possible action concerning Board and Department Goals
and Obiectives, and Citv Council Strategic Plan. The Board and Departmental Goals had
been included in the packets. Jodi asked how the acceptance of credit cards was going. Ric
stated that there had been some issues involving the software, but it was moving forward.
Hearing no further questions or discussion, this item was closed.
This was an informational item only and no action was required.
10. Discussion of calendar, future meeting dates, and possible agenda items.
• The next regular meeting would be held on January 11, 2005.
• Staff would come back with an answer regarding pedestrian access as discussed in agenda
item #5 above.
11. Adiourn. A motion was made to adjourn by Gary T. and seconded by Gary E. The vote was
called and hearing no opposition, the meeting adjourned at 7:57 p.m.
Parks and Recreation Advisory Board
Regular Meeting of December 14, 2004
Page 3 of 3
ABOUT THE BRAZOS VALLEY RADIO CONTROL CLUB
BVRC is a club with over 70 members ranging in age from pre -teens to "over 65" who share a
common interest in the hobby of Radio Controlled Aviation.
Many people visit hobby shops around the world and marvel over the "toy airplanes" hanging
from ceilings, but Radio Controlled Aviation is much more. Enjoyed the world over by
astronauts and clergymen, accountants and craftsmen, physicians and engineers, few hobbies
expose an individual to the level of excitement, education, diversity, and camaraderie found in
R/C aviation. R/C aircraft are a lot of things: physics experiments, science projects, data -
collection tools, proofs -of -concept, and so forth. Model aircraft may be simple and inexpensive
for beginners or carry complex electronic systems for guidance and reach speeds in excess of
100mph for those more advanced in the hobby. These complex machines often represent
substantial amounts of time, education, discipline, and determination on behalf of both Milder
and pilot. R/C aircraft are the product of a passion to challenge artistic and mechanical skills.
R/C aircraft are not toys. They are a highly disciplined art form, and above all else, they are
FUN!!
As a club chartered by the Academy of Model Aeronautics, The Brazos Valley Radio Control
model aircraft club seeks to promote R/C Aviation at every level. Experienced instructors are
available at no charge to club members who are just getting started and/or need a bit of
assistance. Whether you are a beginner or an expert; younger or older; competitor or sport flyer,
you will be welcome! Visit our web site at www.flybvrc.com for directions to our flying field,
and come on out and join us for a day of great flying and wonderful Brazos Valley hospitality.
Park Land Dedication Ordinance
Project Review Checklist
Date Received: 1/6/2005
Park Zone: 3
Current Zone Balance: $52,869
Project Location: Cornell Drive (between Manuel and Brentwood)
Name of Development: Autumn Chase Villas
Applicant: Dan Bensimon
Address: 5810 Tom W000tan Drive
City/State/Zip: Austin, Texas 78731
Phone Number/Fax: 512-338-1225 Fax Number: 512-795-8431
E-mail: dbensimon@swbell.net
Engineer/Planner: Mitchell and Morgan Engineering
Address: 511 University Drive, Suite 204
City/StateZip: College Station,Texas 77840
Phone Number/Fax: 260-6963 Fax Number: 260-3564
E-Mail:
REQUIRED COMPLIANCE
Section 10-B-1: Land Dedication
Single Family Dwelling Units:
Multi -Family Dwelling Units: 64
Total Land Requirement: .51 Acres
Proposed Dedication: 0
Section 10-B-2: Fee in Lieu of Land
Has the Planning and Zoning Commission's approval been obtained? No
Land Fee:
Single Family Fee ($198/dwelling unit):
Multi -Family Fee ($160/dwelling unit):
Total Acquisition Fee:
$160 x 64 = $10,240
Section 10-B-3: Park Development Fee
Single Family Fee ($358/dwelling unit):
Multi -family Fee ($292/dwelling unit):
Total Fee Amounts:
Total Single Family Fee ($556/dwelling Unit):
Multi -Family Fee ($452/dwelling Unit):
Section 10-8-4: Park Development in Lieu of Fee
Required development cost:
$292 x 64 = $18,688
$452 x 64 = $28,928
Staff review date and comment: November 23, 2004
Parks Board review and decision:
Section 10-B-5: Minimum Park Size
Is the proposed park less than five (5) acres?
If yes, staff recommends:
N/A
Section 10-B-7: Prior Park Acquisition
Is there an existing park that can serve the proposed development?
Wolf Pen Creek Park is 7/10 mile away.
If yes, staff recommends:
Section 10-E: Comprehensive Plan
Is the proposed park dedication in compliance with the City's Comprehensive Plan and the
Recreation, Park, and Open Space Master Plan?
Comments:
Section 10-F: Additional Information
1. Is land in the 100-year floodplain? No Percentage:
a. Detention/Retention? Not shown Size:
Acreage in floodplain:
Acreage in detention:
Acreage in greenways:
Comments:
Meets Board Policy?
0 Percentage:
0 Percentage:
0 Percentage:
Section 10-F (of the Park Land Dedication Ordinance)
10-F. 1 Any land dedication to the City under this section must be suitable for park and
recreation uses. Consideration will be given to land that is in the floodplain or may be
considered "floodable" even though not in a federally regulated floodplain as long as, due
to its elevation, it is suitable for park improvements.
(a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the
greatest number of users.
Comments:
(b) Neighborhood park sites should be located so that users are not required to cross arterial
roadways to access them.
Comments:
(c) Sites should not be severely sloped or have unusual topography which would render the land
unusable for organized recreational activities.
Comments:
(d) Sites should have existing trees or other scenic elements.
Comments:
(e) Detention/retention areas will not be accepted as part of the required dedication, but may be
accepted in addition to the required dedication. If accepted as part of the park, the
detention/retention area design must be approved by the City staff and must meet specific
parks specifications.
Comments:
10-F. 2 Parks should be easy to access and open to public view so as to benefit area
development, enhance the visual character of the city, protect public safety, and minimize
conflict with adjacent land uses. The following guidelines should be used in designing
parks and adjacent development:
(a) Where physically feasible, park sites should be located adjacent to greenways and/or schools
in order to encourage both shared facilities and the potential co -development of new sites.
Comments:
(b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access
to the park from other area subdivisions. Street and greenway connections to existing or
future adjoining subdivisions may be required to provide reasonable access to parks.
Comments:
(c) Where a non-residential use must directly abut a park, the use must be separated by a
screening wall or fence and landscaping. Access points to the park may be allowed by the
Planning and Zoning Commission if a public benefit is established.
Comments:
(d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a
public street. In all cases, the City shall approve the proposed street alignment fronting on city
parks.
Comments:
(e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the
standards of this ordinance; however, the City may require any residential street built adjacent
to a park to be constructed to collector width to ensure access and prevent traffic congestion.
The developer may request oversize participation in such an instance.
Comments:
Staff Recommendations: Staff recommends acceptance of parkland dedication fee.
Section 10-G: Approval:
Parks and Recreation Advisory Board: At the regular meeting of December 14, 2004, the Board
voted unanimously to accept the cash dedication of $28,928.00 in lieu of land.
Planning & Zoning Commission:
City Council:
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College Station Parks and Recreation Department
Needs Assessment
The College Station Parks and Recreation Department is updating its Recreation, Park
and Open Space Master Plan. This plan is designed to provide general guidance for
development of programs and facilities for the following five to ten year period. As part
of this update, a comprehensive needs assessment is being conducted to gather input from
a variety of internal and external sources.
This needs assessment will be conducted in cooperation with the Department of
Recreation Park and Tourism Sciences at Texas A&M University. Graduate student,
Jamie Rae Walker will be designated as Project Manager, and ShaKayla Giles a work
study student from Prairie View A&M will be designated as Project Assistant, under the
direction of Dr. John Crompton, will work with the College Station Parks and Recreation
Department staff to complete this project. Primary PARD staff involved will be Steve
Beachy, Director; Ric Ploeger, Asst. Director; David Gerling and Peter Lamont,
Recreation Superintendents; Ross Albrecht, Forestry Superintendent and Curtis Bingham,
Parks Operation Superintendent. Other PARD staff will be utilized as needed throughout
the process. The project will be overseen the Parks and Recreation Advisory Board.
Information from several sources will be utilized to determine and prioritize needs.
Fundamental Components of the process include a Community Opinion Survey, a
Community -Wide Facility and Program Inventory, several special Focus Groups and
Public Hearings. All of these sources shall be combined for a report to the Parks and
Recreation Advisory Board and will be resented to the College Station City Council for
final consideration in June 2005.
College Station Parks and Recreation Department
Needs Assessment
Proposed Timeline
1. Initial Organizational Meeting November 11, 2004
2. Finalize Agreement with TAMU November 2004
3. Nominal Group Process Training December 2004
4. Focus Group Meetings Jan/Feb 2005
5. Start Community Survey March 2005
6. Complete Community Facility
and Program Inventory March 2005
7. Conduct Public Hearing 1st Week of March 2005
8. Finalize Survey results June, 2005
8. Draft Report to P&R Advisory Board June, 2005
9. Final Report to City Council July 2005
10. Update Recreation, Park and Open
Master Plan
Summer 2005
College Station Parks and Recreation Department
Needs Assessment
Community Focus Groups
Focus Group
Neighborhood Associations
Environmental Interests
Brazos Greenways
Rio Brazos Audubon
Keep Brazos Beautiful
External Athletics Programs
Soccer
Baseball
Cricket
Special Interests
RC model Club
Equestrians
Cyclists
Disc Golf
Texas A&M Students
Student Council
Off Campus Aggies
Citizens with Disabilities
Challenger Sports
Junction 505
Seniors
Senior Advisory Committee
Senior Friends
Gold Medallion
Parks and Recreation Advisory Board
Aquatics
Meeting Date
January 18, 2005 7:00 p.m.
January 20, 2005 7:00 p.m.
January 24, 2005 7:00 p.m.
January 28, 2005 7:00 p.m.
February 1, 2005 7:00 p.m.
February 3, 2005 7:00 p.m.
February 7, 2005 12:00 p.m.
February 8, 2005 7:00 p.m.
February 10, 2005 7:00 p.m.
Internal Athletic Programs February 15, 2005 7:00 p.m.
Softball
Tennis
Volleyball
Flag Football
Youth Groups
Teen Center
Lincoln Center
Kids Club
School Student Councils
February 17, 2005 7:00 p.m.
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENT & PARK LAND DEDICATION PROJECTS FY `05
December 1, 2004
Capital Improvement
Projects
cent
Cemete Land Ac. uisition
Greens Prairie Rd Landsca•in• & Irri•ation Desi.n
Business Park Si.n
VPAC Soccer Li. hts
Ca ital Im • rovement Pro'ects
•
Status
Re -Bid
Out to bid
Veterans Park Phase II
W.A. Tarrow S.ra Park
In desi. n
Pendin. Contract
Thomas Pool Collector Tank Re. air
Jack & Dorothy Miller Park
Basketball Court Cover
Lincoln Center Ex•ansion/Im.rovements
Parkway Park I
Krenek Crossin• Landsca.in•
Central Park Soccer Li • hts
Stee.lechase Park Develo•ment
Inte •enerational Park Additions
Lick Creek Park Bike, Rocks, Benches, & Slabs
Rock Prairie Rd Medians Landsca.e
Pendin Contract
In Desi.n
Under Construction
Under Contract
Under Construction
Out to bid
Under Contract
Bid Dec.
Project Project
Manager # Budget
Ross
David
Pete
Pete
Ric
Ric
Ric
Pete
Ric
Pete
Pete
Pete
Pete & David
David
Pete
Pete
GG9905
ST0214
GG0302
PK0511
P0501
PK0512
PK0319
PK0409
G•002
PK0406
PK0069
St9923
$275,000
$80,000
$50,000
$400,000
$6,925,000
$170,000
$20,000
$175,000
$984,000
$50,000
$20,000
$285,000
$315,000
$310,000
$7,000
$40,000
Funding
Source
'98 G.O.
Street Pro'ect Fund
Economic Develo•ment
General Fund
'03 Bond
Communit Dev.
'05 General Fund
'05 General Fund
CDBG Funds
'03 G.O.+ Zone 2
General Fund
Communit Dev.
'03 Bond
'98 Bond
Completion
Date Final
Expected/Actual Cost
Unknown
12/04
6/05
10/07
6/05
5/05
3/05
11/04
6/05
12/31/04
3/05
$44,795
$6,650
I - Intergenerational Project
CIP Summary
Under Construction
2
Under Contract
2
Pendin• Contracts
4
Bids Received
0
Out to Bid / Re -Bid
4
In Desi•n
4
Pendin• Land Ac•uisition
0
On Hold
Total
0
21
Park Land Dedication Pro "ects
Park Land Dedication
Projects Prioritized
Project Project
Status Manager # Budget
Funding
Sourc
Completion
Date
Final
- '.200,758
North.ate Park Ac. uisition
On Hold
__-
Zone 1 Funds
ZONE 2 $159,038
-_-
Thomas Park Track
On Hold
David
David
-_----
2 Funds
_---=-
PK0405 $48 500 Zone 3 Funds 10/15/04
$38,750
ZONE 3 - $20,218
Central Pond Sailfish Walk
ZONE 4 - $22,003
Raintree Im.rovements Concrete Walks
Under Construction
In Desi.n
Pete
NA
Z54 B
$0 $15,0 00'98 Bond
Windwood Im.rovements Concrete Walks
In Desi•n
Pete
NA
$0 Zone 4 Funds
ZONE 5 - $25,967
Jack & Doroth Miller Park Trail Li•htin•
ZONE 6 - $90,928
Southwest Park Develo.ment
Under Contract
Pete
-_-----
Pete/David
Pk0408
$55,000 Zone 5 Funds 10/04
$90,000 Zone 6 Funds
$44,668
On Hold
Gabbard Park Sidewalk I
ZONE 7 - $774,938
John Crompton Park Development 7
ZONE 8 - $41,039
On Hold
-_-_---__
In Desi. n
David
Pete/David
-_-----
-_-----
-_-----
Pete/David
-_-----
Pete
-_-----
-_-----
NA
PK9803
PK0403
$0 Zone 6 Funds
$38,325
$710,000 Zone 7 Funds Unknown
ZONE 9 - $33,861
ZONE 10 - $133,110
Desi. n Edelweiss Gartens
$36,500 Zone 11 Funds 10/15/04
On Hold
ZONE 11 - $26,676
Pebble Creek Park Improvements/Tot Playground I
Under Construction
ZONE 12 - $4,500
ZONE 13- $572
Park Land Dedication
Completed
Summary
1
Under Construction
2
Under Contract
1
Bids Received
0
Pending Contracts
0
Out to Bid
0
In Design
3
Pending Land Acquisition
0
On Hold
Total
5
12
I — Intergenerational Project
O:/Projects/CIP/CIP & Park Land Ded Project List.doc
Page 2
STRATEGIC PLANS IMPLEMENTATION CALENDAR
OCTOBER 2004 - DECEMBER 2004
STATEMENT
SUBJECT
TEAM
OCTOBER
RecWare software installation
complete
NOVEMBER
Completion and approval of
Cemetery Operations Policies &
Procedures Manual (current site)
DECEMBER
City Council approval of site
acquisition and establishment of a
second municipal cemetery
RecWare batch files
Credit Cards
Review and revise employee
recognition system to support
established core values.
FY 04 — 89°% overall rating
Wolf Pen Creek tree planting
complete (46 trees)
Review of projects with Parks &
Recreation Board
SENIOR "Passport' Programs in
Progress
Cooperative efforts with Bryan in
obtaining July'05 Men's Class D
Tournament
Design contract to Council on
9-6 04
Review of projects with Parks &
Recreation Board
PARD Employee recognition
ramus.ate
Presentation by Greenways
Coordinator to Parks Board on
November90,.
Eastgate Park planting complete
(291 plants)
SENIOR "Passport" Programs in
Progress
Begin design process
Begin VPAC Phase II design
Review intergenerational plans
GAO to Parks Board
Review intergenerational features
NOTE: Shaded items have been completed.
Revised December 10, 2004
Design complete
International Scholars Picnic held
at Central Park
Walk and Pond improvements at
Central Park complete
Initial funding approved in
BVSWMA budget
Appraisal antlered for TMPA
property and to be complete by
mid February'05
Draft changes Complete and
reviewed by legal
Complete staff review
Review and recommendation by
Parks Advisory Board
Steel banners design complete
Banner bid awarded
CITY OF COLLEGE STATION
Parks & Recreation Advisory Board
Goals & Objectives
FY2005
(Not Prioritized)
1. Support Regional Park Initiative (Parks & Leisure, Strategy 4)
Develop action plan
E Complete appraisal of property
Appraiser chosen; work should be complete by April 1, 2005.
❑ Tour for new Parks & Recreation Advisory Board members in spring
2. Andy Anderson Arboretum at Bee Creek (Parks & Leisure, Strategy 1)
EIDevelop long-term plan for redevelopment once drainage issues are addressed
Make additional trail improvements
Install new trail markers
3. Oversee planning process for Steeplechase Park (Parks & Leisure, Strategy 2)
❑ Conduct public hearings
❑ Develop Master Plan
❑ Complete design process
❑ Bid project
4. Crompton Park (Parks & Leisure, Strategy 2)
Complete design process
Design in progress.
Bid project
EiComplete construction
Begin operation and maintenance
Conduct dedication ceremony
Approved by Parks & Recreation Advisory Board: October 12, 2004
Updated: December 7, 2004
Page 1 of 4
5. Veterans Park, Phase II (Parks & Leisure, Strategy 2)
❑ Complete Phase II design plans
EDesign contract approval at October 21, 2004 City Council meeting. Design in progress.
Assist with Veterans Memorial expansion project
Memorial wall expansion complete November, 2004.
❑X Veterans Day Ceremony November 11, 2004
Ceremony complete.
❑ Complete lighting of four existing soccer fields
Design complete; project out to bid
6. Continued interaction with other City Boards (Lincoln Center, Bryan Parks Board,
Conference Center, P&Z, Seniors) (Parks & Leisure, Strategy 2)
❑ Report from Lincoln Center Advisory Committee
❑ Report from Conference Center Advisory Committee
❑ Report from Senior Advisory Committee
❑ Joint meeting with Planning and Zoning Commission
❑ Joint meeting with City Council
7. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1)
DReview and approval of recommendations
❑ Approval by City Council
8. Urban Forest Management Plan (Parks & Leisure, Strategy 1)
❑ Revisit or new direction?
9. Capital Improvement Projects oversight. (Parks & Leisure, Strategy 2)
❑ Intergenerational Park Improvements (See OP & Park Land Dedication Projects list for status.)
Update given at the regular October meeting.
❑ Spray Park at Lincoln Center
Design contract in process
❑ Determine use for old buildings at Lincoln Center
❑ Basketball pavilion at Jack and Dorothy Miller Park (Zone 5)
Approved by Parks & Recreation Advisory Board: October 12, 2004 Page 2 of 4
Updated: December 7, 2004
0 Park Land Dedication Projects (Zone 10)
10. Needs Assessment for facilities and programs. (Parks & Leisure, Strategy 2)
0 Develop survey instrument
0 Conduct focus group meetings
ElConduct public hearings
❑ Review and accept final report
Parks Board:
Council review:
Meeting held with RPTS students to go over scope of the project on Nov 11th
11. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1)
0 First quarter standards report
Second quarter standards report
❑ Third quarter standards report
Fourth quarter standards report
Develop recommendations for improvement
12. Southern Oaks Park (Parks & Leisure, Strategy 2)
❑ Neighborhood celebration/dedication of park
❑ Review park plan for additional improvements
13. Support Greenways Program (Parks & Leisure, Strategy #2)
❑X Review and assist with update of Hike and Bike Master Plan
Kristan Clann review of Hike and Bike Trail Plan at regular meeting of November 9, 2004.
❑ Review and assist with update of Greenways Master Plan
0 Continued support of Hike and Bike Task Force
14. City Center Project support.
0 Parks and Recreation office recommendations
❑ Parks and open space area recommendations
Approved by Parks & Recreation Advisory Board: October 12, 2004
Updated: December 7, 2004
Page 3 of 4
D' Community Center facility recommendations
15. Develop plan of action for Northgate Park.
EDReview existing Northgate Redevelopment Plan
0 Develop recommendations for neighborhood parks
16. Explore new leisure programs and activities (Parks & Leisure, Strategy 2)
❑X Passport program for Seniors
Fall session complete
ElPassport program for Teens
Senior Olympics
Investigating senior Olympics for 2006.
pInternational faculty and scholars picnic
Held successfully at Central Park pavilion on October 26, 2004
OX Dog splash day at Hallaran Pool
Held on October 24, 2004.
17. Revision of By -Laws for the Board
jX Prepare draft By -Laws
Draft turned over for review by Legal. Draft received back from Legal, October12, 2004
EX Board approval with revised By -Laws
Review and approval at November 9th Regular meeting.
By -Laws approval by City Council
Approved by Parks & Recreation Advisory Board: October 12, 2004
Updated: December 7, 2004
Page 4 of 4
CITY OF COLLEGE STATION
Parks & Recreation Department
Goals & Objectives FY2005
(Not Prioritized)
• Implementation of the CIP Program
• Continuation of Staff Development
• Implementation of City Council Strategic Issues
• Implementation of Special Projects & Programs
Implementation of the CIP Program
EX FY 2005 CIP Projects (Parks & Leisure, #2)
Status: Ongoing. Monthly report given to Board
❑X FY 2005 Park Land Dedication Projects (Parks & Leisure, #2)
Status: Ongoing. Monthly report given to Board
Continuation of Staff Development
Complete Management Academy (Jana Wood)
Status: The Assistant Director and all superintendents have completed the course.
E Complete Supervisory Academy (Mollie Binion)
Status: Graduation November 16, 2004
Complete Emergency Management Academy (Cheletia Thomas, Darrell Harvey)
Status:
El Complete NRPA Revenue Management School (David Gerling)
Status: Peter Lamont completed the two-year course; David Gerling completed the first yea.
El Complete TRAPS Conference (Steve Beachy and others)
Status: March 2005
Conduct Arbor Master Training (Parks & Leisure, #1)
Status:
Attend the 11th Annual Southeast Texas Grounds Maintenance Conference
Status:
El Coordinate and prepare for TRAPS Regional Workshop in Fall 2005
Status: 2005 conference scheduled for November in College Station
❑X Attend Texas Turfgrass Conference (Scott Hooks, Gary Marske, Paul Rucker, Keith Fails)
Status: Conference attended, December 5th- 7th
Implementation of City Council Strategic Issues
Ej Acquire new cemetery site and develop Master Plan (Core Services, #1)
Status: Appraisals complete; negotiations in progress
Continued implementation of Park Maintenance Standards (Parks & Leisure, #1)
Status: FY 2004 overall 89% rating; FY 2005 goal - 90% overall
Updated: December 7, 2004
Page 1 of 3
Continued implementation of the Urban Forest Management Plan?? (Parks &
Leisure, #1)
Status: On hold pending further directions
Continue efforts to make parks more intergenerational (Parks & Leisure, #2)
Status: Report given at October, 2004 regular meeting
Review leisure service programs ( Parks & Leisure, #2)
Status: Softball program report October 12, 2004. "Senior Passport" program underway; cricket
league proposal received.
El Pursue cooperative efforts with the City of Bryan on joint programming (Parks &
Leisure, #2)
Status: Investigating senior Olympics for 2006; National softball tournaments in 2005 and 2006
0 Develop Veterans Park & Athletic Complex, Phase II (Parks & Leisure, #2)
Status: Design contract approval at October 21, 2004 City Council meeting
0 Promote performing arts (Parks & Leisure, #3)
Status:
Continued implementation of regional planning and development initiative
(Parks & Leisure, #4)
Status: Funding approval in BVSWMA FY 2005 budget; appraiser retained
D Develop action plan for Northgate Park (Parks & Leisure, #2)
Status:
Develop Master Plan for Steeplechase (Parks & Leisure, #2)
Status:
Implement Arboretum improvement plan (Parks & Leisure, #2)
Status:
Implementation of Special Projects and Programs
Q Implementation of the remote sports lighting system (Parks & Leisure, #2)
Status: The system is in use.
Continue implementation of automated registration software (RecWare)
Status: In progress; software installed; testing completed
Conduct benchmark survey of similar cities
Status:
Continue investigation of the feasibility for NRPA departmental accreditation
Status: Inventory with current level of compliance in progress
Continue investigation of the feasibility of implementing a Donations Program for
the Department
Status: Draft program complete
Conduct Program and Facilities Needs Assessment (Parks & Leisure, #2)
Status: Agreement with TAMU's RPTS department in progress
Acquire and implement AED's at select PARD facilities
Status: Funding approved in FY 2005 budget
0 Acquire and install Wolf Pen Creek street banners (Economic Development, #1)
Status: Banner design complete; bid awarded for 36 steel banners
Facilitate Cricket program (Parks & Leisure, #2)
Status: Facilitate start of user group; site identified for facility
Updated: December 7, 2004
Page 2 of 3
0 Northgate Music Series (Parks & Leisure, #3)
Status: Initial funding approved
El Investigate Lincoln Center staffing possibilities
Status: Reorganization in progress with existing positions
0 Decide what should be done with old buildings at Lincoln Center
Status:
Updated: December 7, 2004
Page 3 of 3
CONSTITUTIONAL BY-LAWS
of the
PARKS AND RECREATION ADVISORY BOARD
CITY OF COLLEGE STATION, TEXAS
THE BOARD SHALL BE GOVERNED BY
CITY ORDINANCE NUMBER 1137 - NOVEMBER 9, 1978
ARTICLE I - RULES OF THE BOARD
Section 1. Purpose
The "College Station Parks and Recreation Advisory Board", herein -after referred to as the
"Board", shall be composed of nine (9) members. The duties of said Board shall be to advise
and recommend to the City Council on all matters to the establishment, maintenance, and
operation of city parks and recreation programs for the CITY OF COLLEGE STATION and its
inhabitants and to carry out other duties as may be assigned by the City Council.
Section 2. Terms of Office
The terms of office for said Parks and Recreation Advisory Board shall commence on July 1st
and shall be for two (2) years in length. The members of the Board shall be appointed by the
City Council on a staggered basis with five (5) expiring in uneven years and four (4) expiring in
even years. The Council shall appoint one (1) member to serve as Chairman. One (1) member
will serve as Vice -Chairman on an annual basis, as selected by the Board at the July meeting.
Section 3. Termination
As stated in City Ordinance No. 2406, any board member appointed by the City Council shall
forfeit that membership if absent for more than three (3) meetings in a twelve month period that
are considered unexcused by definition, or 25% of the meetings, whichever is greater, in one
appointment year, unless the absenteeism is for:
a. Vacation
b. Illness
c. Family Emergency
d. Jury Duty
e. Business out of town
Absenteeism may also be excused by the Board or by the City Council. If a member goes
beyond this absenteeism limit, the City Council shall be advised to declare the position vacant
and appoint a new member to fill the vacancy. Unexcused absences include failure to notify
Chairman or Board Secretary of a valid reason or good cause for absence prior to a scheduled
meeting.
Parks and Recreation Board
Page 1 of 4
Constitutional By-laws Revised December 10, 2004
Section 4. Organization
Said Board is authorized to establish its own rules, regulations, and by-laws subject to
ratification by the City Council and shall provide for regular and special meetings necessary to
carry on its business.
Section 5. Limitations
The Board shall not be authorized to incur on behalf of the CITY OF COLLEGE STATION any
expense incident to the operation of said Parks and Recreation programs, unless expressly
authorized to do so by the CITY COUNCIL. The Board shall not knowingly conduct business
that has been assigned by ordinance to any other governing or advisory board of the CITY OF
COLLEGE STATION.
ARTICLE II - MEETINGS
Section 1. Regular Meetings
The regular meeting shall be held on the second Tuesday of each month at the hour of 7:00 p.m.
unless otherwise designated in the Notice, and at such place as is designated in the Notice.
Section 2. Notice of Meetings
Notice of all regular meetings shall be delivered to each member of the Board at least seventy-
two (72) hours prior to each meeting. Notice of all meetings and agendas shall be posted at City
Hall and delivered to the news media in compliance with all state and local laws.
Section 3. Special Meetings
Special meetings may be called at any time by the Chairman of the Board or by three (3)
members of the Board.
Section 4. Place of Meeting
The place of the meeting shall be the location designated in the Notice.
Section 5. Quorum
Five (5) members of the Board shall at all times constitute a quorum.
Parks and Recreation Board Page 2 of 4
Constitutional By-laws Revised December 10, 2004
Section 6. Rules of Order
General parliamentary rules, as given in Robert's Rules of Order, as modified by the rules and
regulations of the Board shall be observed in conducting meetings of the Board.
Section 7. Order of Business
The following shall be the Order of Business of the Board, but the rules of order may be
suspended and any matters considered or postponed by action of the Board:
1. Call to order.
2. Roll call and possible action concerning requests for absences.
3. Hear visitors.
4. Consideration of minutes of last regular meeting and of any special meetings held
subsequently, and their approval or amendment.
5. Reports and Board action items.
ARTICLE III - OFFICERS
Section 1. Appointment of Officers
The Council shall appoint one (1) member of the Board to serve as Chairman. One (1) member
will serve as Vice -Chairman on an annual basis, as selected by the Board at the July meeting.
Section 2. Duties of the Board Chairman
The Chairman of the Board shall preside at the meetings of the Board, and shall perform the
other duties ordinarily performed by that officer. The Chairman shall prepare and present an
annual report to the City Council stating significant accomplishments from the preceding twelve
(12) months.
Section 3. Duties of the Vice -Chairman
The Vice -Chairman of the Board, in the absence of the Chairman, shall perform all the duties of
the Chairman of the Board. In the absence of both the Chairman and the Vice -Chairman, the
Board shall elect a Chairman Pro Tempore who shall perform the duties of the Chairman of the
Board.
Parks and Recreation Board Page 3 of 4
Constitutional By-laws Revised December 10, 2004
Section 4. Duties of the Parks and Recreation Director
The Director shall act as the Chief Executive Officer of the Board, but shall not be a member.
The Director shall attend all regular meetings and participate in discussions, but shall not be
entitled to vote.
Section 5. Duties of the Secretary to the Board
The Parks Staff Assistant shall act as the Secretary to the Board, but shall not be a member. The
Staff Assistant shall prepare agendas, post the appropriate notices, notify Board members of all
regular meetings at least seventy-two (72) hours prior to the meeting, transcribe minutes from
regular and special meetings in which a quorum of the Board is present, and maintain the
minutes and records of the Board in compliance with all state and local laws.
ARTICLE IV - COMMITTEES OF THE BOARD
Section 1. Appointment of Special Committees
Special Committees shall be appointed shall be appointed by the Chairman for consideration and
study of any matter not covered by the Board during regular or special meetings. The Special
Committees shall report their findings to the Board.
ARTICLE V - AMENDMENTS
Section 1. Amendments
These by-laws may be amended at any regular meeting of the Board by a majority vote of the
members present, provided previous notice of the nature of any proposed amendment shall have
been given at least one regular meeting before the action thereon shall be taken.
These by-laws shall be automatically amended by any future ordinances passed by the City
Council dealing with matters relating to the Parks and Recreation Board.
Initial Approval: October 27th, 1983.
2004 Revision Approval:
Parks and Recreation Board Page 4 of 4
Constitutional By-laws Revised December 10, 2004
EXHIBIT "A"
THAT CHAPTER 8, SECTION 2: "PARKS & RECREATION BOARD",
ORDINANCE NO. 1137, OF THE CODE OF ORDINANCES OF THE CITY OF
COLLEGE STATION, TEXAS, IS HEREBY AMENDED, BY ADDING:
ARTICLE 1, SECTION 1, PARAGRAPH 1: The "College Station Parks and
Recreation Advisory Board", herein -after referred to as the "Board", shall be composed
of nine (9) members.
ARTICLE 1, SECTION 2, PARAGRAPH 1: The terms of office for said Parks and
Recreation Advisory Board shall commence on July 1st and shall be for two (2) years in
length. The members of the Board shall be appointed by City Council on a staggered
basis with five (5) expiring in uneven years and four (4) expiring in even years. The
Council shall appoint one (1) member to serve as Chairman. One (1) member will serve
as Vice -Chairman on an annual basis, as selected by the Board at the July meeting.
ARTICLE 1, SECTION 3, PARAGRAPH 2: Unexcused absences include failure to
notify Chairman or Board Secretary of a valid reason or good cause for absence prior to a
scheduled meeting.
ARTICLE 2, SECTION 1: This section dealt with Annual Meetings and was deleted in
its entirety, with the subsequent Sections in this Article renumbered as Sections 1 through
Section 7, to reflect this deletion.
ARTICLE 3, SECTION 5: This Section "Duties of the Secretary" was added: 'The
Parks Staff Assistant shall act as the Secretary to the Board, but shall not be a member.
The Staff Assistant shall prepare agendas, post the appropriate notices, notify Board
members of all regular meetings at least seventy-two (72) hours prior to the meeting,
transcribe minutes from regular and special meetings in which a quorum is present, and
maintain the minutes and records of the Board in compliance with all state and local
laws.'
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 8, SECTION 2: "PARKS AND RECREATION
BOARD", ORDINANCE NO. 1137, OF THE CODE OF ORDINANCES FOR THE CITY OF
COLLEGE STATION, TEXAS BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW;
PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING
AND EFFECTIVE DATE FOR THE PURPOSE OF REVISING THE BY LAWS OF THE PARKS
AND RECREATION ADVISORY BOARD.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
SECTION 1: That Chapter 8, Section 2: Parks and Recreation Board, Ordinance No. 1137, of the Code
of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit "A", attached hereto
and made a part of this ordinance for all purposes.
SECTION 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections
of this ordinance, which shall remain in full force and effect.
SECTION 3: That any person, firm, or corporation violating any of the provisions of this chapter shall
be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less
than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Each day such
violation shall continue or is permitted to continue, shall be deemed a separate offense. Said ordinance,
being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as
provided by Section 35 of the Charter of the City of College Station.
PASSED, APPROVED, AND ADOPTED this day of , 2004.
APPROVED:
Ron Silvia, Mayor
ATTEST:
Connie Hooks, City Secretary
APPROVED:
City Attorney
College Station Senior Advisory Committee
Regular Meeting
Monday, November 29, 2004
College Station City Hall
Council Chambers
1101 Texas Avenue
1:OOpm
Minutes
Members Present: Bob Meyer, Chairman, Neal Nutall, Vice -Chairman, Ray Reed,
Betty Wilborn, Pat Boughton, Colleen Risinger and Laura Holmes
Staff Present: Marci Rodgers, Senior Services Coordinator
Visitors: Architect Students
The number of members present did not represent a quorum. No business was conducted.
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