HomeMy WebLinkAbout03/25/2014 - Regular Minutes - City Council - Audit CommitteeMayor
Nancy Berry
Mayor Pro Tem
Karl Mooney
City Manager
Kelly Templin
CITY OF COLLEGE STATION
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Minutes
CITY COUNCIL AUDIT COMMITTEE
Tuesday, March 25, 2014 at 3:30 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
Audit Committee Members Present:
Nancy Berry, Mayor
Karl Mooney, Councilmember
Steve Aldrich, Councilmember
City Staff:
Ty Elliott, Internal Auditor
Kelly Templin, City Manager
Carla Robinson, City Attorney
Jeff Kersten, Assistant City Manager
Carol Thompson, Budget & Financial Reporting Manager
Cheryl Wright, Accounting & Treasury Operations Manager
Tanya McNutt, Deputy City Secretary
Regular Agenda Item No. 1— Call to Order and Announce a Quorum is Present
Council members
Blanche Brick
Steve Aldrich
Karl Mooney
Julie Schultz
James M. Benham
With a quorum present, the Audit Committee of College Station was called to order by Mayor Nancy Berry at
3:34 p.m. on Tuesday, March 25, 2014 in the Administrative Conference Room of the City of College Station
City Hall, 1101 Texas Avenue, College Station, Texas 77842.
Regular Agenda Item No. 2 - Presentation, possible action, and discussion of minutes for the audit
committee meeting held on December 3, 2013.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Berry, the
Audit Committee voted three (3) for and zero (0) opposed, to approve the December 3, 2013 Audit Committee
minutes as amended. The motion carried unanimously.
Regular Agenda Item No 3 - Presentation, possible action, and discussion regarding the External Audit
Report and Comprehensive Annual Financial Report (CAFR) presentation.
Jeff Kersten, Chief Financial Officer introduced Jim Ingram with Ingram, Wallis & Co. P.C.
Jim Ingram presented the results of the fiscal year 2013 audit and presented, along with staff, the 2013 CAFR,
Compliance and Single Audit Reports. This report provides a summary of the City's financial position as of
September 30, 2013.
MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Mooney, the
Audit Committee voted three (3) for and zero (0) opposed, to move to accept the fiscal year 2013 audit and
2013 CAFR, Compliance and Single Audit Reports to be presented to the City Council for their approval.
The motion was unanimous.
Regular Agenda Item No 4 - Presentation, possible action and discussion regarding the status update
related to the library audit.
Ty Elliott presented the Audit Committee with a brief update on the timeline of the Library Audit.
Regular Agenda ItemNo. 5 - Presentation, possible action, and discussion regarding future agenda
items.
Ty Elliott, Internal Auditor requested a brief discussion on upcoming audits regarding Benefits & Eligibly and
Change Orders.
Assistant City Manager Jeff Kersten requested a future agenda item on the engagement with Ingram & Wallis.
Regular Agenda ItemNo. 6 - Adjourn.
Hearing no objections, Mayor Berry adjourned the meeting at 4:04 p.m. on Tuesday, March 25, 2014.
ATTEST:
Tanya
lMS
, Deputy City Secretary
Nancy Berry, Mayor