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HomeMy WebLinkAbout06/09/1982 - Workshop Minutes City Council MINUTES WORKSHOP CITY COUNCIL MEETING WEDNESDAY, JUNE 9, 1982 2:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Ringer, Nemec, Runnels, Prause, Boughton COUNCIL MEMBERS ABSENT: Councilman Jones STAFF PRESENT: City Manager Bardell, Asst. City Manager/ Finance Director VanDever, Deputy Finance Director/Tax-Assessor Collector Schroeder, City Engineer Ash, Deputy City Secretary/Council Coordinator Martin, Fire Marshal Davis, Building Official Perry, Asst. Police Chief Feldman, Fire Chief Landua, Purchasing Agent Weddle, Asst. Parks and Recreation Director Czimskey VISITORS PRESENT: See guest register. Agenda It~_No. 1 - ~%g~ng of prgq~amation designa~%gg June 12, 1982 as "Honor Choir Day". Mayor Halter signed the proclamation designating June 12, 1982 as "Honor Choir Day" and presented it to James Matheny, Director of the Honor Choir. A_~enda Item No. 2 - Council Concerns. Councilman Runnels asked what is the status of the bike signs that will prohibit bicycles on Texas Avenue. City Engineer Ash replied that there has been a delay in the shipment of the signs. As soon as all equipment has arrived, the staff will begin erection of the signs. Councilman Boughton noted that the Choir's goal sign in front of City Hall was erected at an angle where it is difficult to be seen from Texas Avenue. City Engineer Ash stated that the sign has only one side and the representative of the Choir who helped erect the sign suggested it face Texas Avenue. Agenda Item No. 3 - Consideration and approvaI of auditors for fiscal yea~_endin~ in 1982. Asst. City Manager/Finance Director VanDever presented the item. A letter of agreement with Hereford, Lynch, and Co. stating that the auditors would examine the financial statements and supplemental 0O.35 I"~DRKSHOP CITY COL.~CIL ~,'~ETING %'~DNE~AY, JUNE 9, 1982 Page schedules for the year ending June 30, 1982 was reviewed by the council. Mr. VanDever recommended that the council approve Hereford, Lynch, and Co. as the City of College Station's auditors for the year ending June 1982. Councilman Boughton moved approval of Hereford, Lynch, and Co. as the city's auditors. Councilman Runnels seconded the motion which passed unanimously with Councilman Jones absent. ~enda Item No. 4 - Consideration of decision packages for General Fund and Revenue Shariqg Fund and B~sic Budget. Mayor Halter stated that representatives from the Chamber of Commerce were present due to a mix up in communication and suggested that the council allow the Chamber of Commerce to make their presentation at this time. Steve Ardan, President of the Chamber of Commerce, stated that the council had previously received an itemized budget of the Chamber of Commerce and asked if the council had any questions regarding the budget. City Manager Bardell asked why the City of Bryan does not supply utility service for Chamber offices as the City of College Station does. Mr. Ardan replied that the Chamber would benefit if the City of Bryan would do so. He was uncertain as to why they did not provide the utility service. Mayor Halter asked if budgeting an additional staff member for the Chamber of Commerce would be beneficial. Anne Bell explained the necessity of an additional staff member due to the large number of individuals who are contacting the Information Center for various reasons. Asst. City Manager/Finance Director VanDever presented the item. He noted that there were revised pages for the Operating Budget Summary. He explained the procedure to the council on how the rankings of the decision packages are determined. He stated that the City Manager receives all decision packages from every fund, reviews each request, and then categorizes each one according to necessity. Mr. VanDever asked if the council had any questions regarding the ranking of the 15 items in the General Fund decision packages. The available funds in the General Fund are $441,138.00 Councilman Ringer asked if the smaller amounts of decision packages could be funded to achieve more from the General Fund. City Manager Bardell stated that he does not rank according to the 0035 5 WORKSHOP ClklSf (I)I/~CIL ~TFI_,"IG W]~NESDAY, JUNE 9, 1982 Page 3 most items that can be funded. He ranks the packages according to the necessity of the item for city needs. Various questions were answered regarding personnel in the Fire Department and Police Department, and refurbishing Engine 142 from the Fire Operations. Councilman Ringer asked questions regarding the numerous reques~ for vehicles and computers. City Manager Bardell addressed the question of the many reques~ for vehicles by stating that most of the vehicles are included in personnel packages. Asst. City Manager/Finance Director VanDever included that purchasing a computer will result in a major computer system organization to be used by all departments. City Manager Bardell explained the need for the Building Inspection packages but stated that there were not enough funds in the General Fund to achieve this. He noted that he would probably have to address this issue to the council at a later date. After further discussion of the General Fund decision packages, Mr. VanDever presented the Revenue Sharing decision packages. The eight items requested in the amount of $432,419.00 will be funded if the decision packages are approved. Including the requests from various organizations, the total amount of Revenue Sharing packages is $481,017.00. He also pointed out that M.H.M.R. has requested an additional $5,000.00 to the $15,000.00 they received in the 1981-82 budget. Mr. VanDever stated that the council would consider approval of the packages at a later date. ~genda Item No. 5 - Adjourn. Mayor Halter adjourned the meeting at 4:25 p.m. D~aff J6nes, Ci~6y Sec. etary 0035 6 GUEST REGISTER CITY (DtNCIL ~'~TING WI~NE~DAY~ JE~E 9~ 1982 2:00 P.M. 18. 19. 20. 21. 22. 24. 25. 27. 95 30. 31. 32. 33. 17. 0035/ 7